Placentia City Council
January 14, 2025

ATTACHMENT 2
139

APPROVED and ADOPTED this 14th day of January 2025.

Kevin Kirwin, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City Of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 14th day of January 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Resolution R-2025-02

ATTACHMENT 2
140

Agenda Item No: 1.g

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: January 14, 2025
Submitted by: Samantha Byfield
From: Public Works
Subject:

Award of Contract to CJ Concrete Construction, Inc. for FY 2024-25 Concrete Repair Project, City Project No. 1502
Financial Impact:

Fiscal Impact:

Expense:

Available Budget:

S 110,246.40 Total Construction Contract Amount
$ 91,872.00 Construction Contract Amount
$ 18,374.40 Construction Contingency Amount
$ 140,780.00 Fiscal Year 2024-25 CIP Budget
(791502-6740)
Summary:

The Fiscal Year (FY) 2024-25 Capital Improvement Program (CIP) Budget includes the Concrete Repair Project. The scope of this project includes the removal and replacement of damaged sidewalk, curb and gutter at various locations. The Public Works Department has identified a number of locations where these repairs are needed and plans to utilize this contract to address that work as part of an ongoing annual concrete repair program. The City solicited competitive bids for this project and a total of nine bids were received on November 14, 2024. The lowest bid from CJ Concrete Construction, Inc., was found to be the lowest responsive and responsible bid. Staff recommends that City Council award a construction contract to CJ Concrete Construction, Inc., in the amount of $91,872. In addition to the construction cost, there is a 20% construction contingency amount of $18,374.40 included to cover unforeseen conditions and to address possible additional locations within the existing project budget. The total construction contract cost including the contingency amount is $110,246.40.

Recommendation:

Recommended Action: It is recommended the City Council:

1. Award a Public Works Agreement to CJ Concrete Construction, Inc., for the FY 2024-25 Concrete Repair Project, City Project No. 1502, in the amount of $91,872; and

2. Reject all other bids received and authorize the return of the bid bonds; and

3. Authorize the Interim City Administrator to approve contract change orders up to 20% or $18,374.40 for a total construction contract not -to -exceed amount of $110,246.40; and

4. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
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Strategic Plan Statement:

There is no specific strategic planning goal or objective associated with this agenda item.

Discussion:

The scope of this project includes the removal and replacement of sidewalk, curb and gutter at various locations around the city. The locations have been identified by staff and/or resident reports and have been prioritized to address those locations with the most immediate need for repair within the project budget. A portion of the project budget will be utilized to remove trees which have damaged infrastructure at these locations. That work will be completed by the City's tree services contractor, West Coast Arborists, in conjunction with the concrete work awarded under this agreement.

On November 14, 2024, the City received nine (9) bids from contractors for this work. The results are displayed in the table below:

Contractor
Bid Amount
CJ Concrete
Construction, Inc.
$91,872.00
All Cities
Engineering, Inc.
$106,972.50
TVR Constructions
Engineering, LLC
$117,782.50
Gentry General
Engineering, Inc.
$121,277.00
We R Builders, Inc.
$123,565.50
Pavement Rehab
Company
$128,000.00
Red Castle
Construction
$187,678.97
Metrocell
Construction, Inc.
$190,331.00
HZS Engineering,
Inc.
$287,613.00
After reviewing the bids, it was determined that CJ Concrete Construction, Inc., submitted the lowest bid. Staff reviewed and analyzed the bid and found it to be responsive and valid. Staff recommends that Council award a construction contract to CJ Concrete Construction, Inc. for the FY 2024-25 Concrete Repair Project.

Fiscal Impact Summary:

The total construction cost for this project amounts to $110,246.40. This cost consists of the bid amount submitted by CJ Concrete Construction, Inc. in the amount of $91,872 and a construction contingency in the amount of $18,374.40. A total of $155,000 was budgeted in the FY 2024-25 CIP budget for this project. A total of $14,220.00 from the project budget has already been set aside for the tree removals needed under this project. There is an available project balance of $140,780 for the construction of the project. As such, sufficient funds exist for the recommended actions.

Attachments
142

Public Works Agreement with CJ Concrete Construction Inc.pdf 143

Project No. 1502

CITY OF PLACENTIA

PUBLIC WORKS AGREEMENT FOR
FY 2024-2025 CONCRETE REPAIR, CITY PROJECT NO. 1502
THIS AGREEMENT (herein "Agreement") is made and entered into this 14th day of January, 2025 by and between the CITY OF PLACENTIA, a municipal corporation and charter city, (herein "City") and CJ Concrete Construction, Inc. (herein "Contractor"). The parties hereto agree as follows:

WITNESSETH:

A. WHEREAS, City requires the construction of concrete repairs as set forth more fully in this Agreement.

B. WHEREAS, Contractor represents to City that Contractor is qualified to perform said work and has submitted a proposal to City for the same.

C. WHEREAS, City desires to have Contractor perform said services on the terms and conditions set forth herein.

D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Contractor hereby agree as follows:

1.0 DEFINITIONS

1.1 Definitions. As used in this Agreement, the following definitions shall be applicable:
(a) Contractor. Contractor shall mean CJ Concrete Construction, Inc. a (California corporation, partnership, individual) located at 10142 Shoemaker Ave., Santa Fe Springs, CA 90670.
(b) City. City shall mean the City of Placentia, a Municipal Corporation and Charter City, located at 401 E. Chapman Ave., Placentia, California 92870. (c) City Council. City Council shall mean the City Council of the City of Placentia.
(d) Contract Officer. Contract Officer shall mean the person designated by the City Administrator or City Engineer of City and shall have the duties set forth in Section 5.2.
(e) Services. Services shall mean the services to be performed by the Contractor pursuant to this Agreement.
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(f)
Satisfactory. Satisfactory shall mean satisfactory to the City Administrator or his/her designee.

2.0 SERVICES OF CONTRACTOR

2.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which services may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended.

2.2 Documents Included in Contract. This contract consists of this Agreement and any Exhibits, which are incorporated herein by this reference. In the event of an inconsistency, the terms of this Agreement shall govern.

2.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State, or local governmental agency having jurisdiction in effect at the time service is rendered, including but not limited to, the claims procedure set forth in Public Contract Code Section 9204, a summary of which is attached to this agreement as Exhibit "E".

2.4 Licenses, Permits, Fees, and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement, including registration with the Department of Industrial Relations of the State of California as required by Labor Code Section 1725.5 before commencing performance under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend, and hold harmless City against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City hereunder.

Contractor shall be responsible for all subcontractors' compliance with this Section 2.4.

2.5 Familiarity with Work. By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer.

2.6 Standard of Performance. Contractor, its subcontractors, and their employees, in the performance of Contractor's work under this Agreement, shall be responsible for exercising the 2 145

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degree of skill and care required by customarily accepted good professional practices and procedures used in the Contractor's field.

Any costs for failure to meet the foregoing standard or to correct otherwise defective work that requires re -performance of the work, shall be borne in total by the Contractor and not by the City. The failure of a project to achieve the performance goals and objectives stated in this Agreement is not a basis for requesting re -performance unless the work conducted by Contractor and/or its subcontractors is deemed by the City to have failed the foregoing standard of performance.

In the event Contractor fails to perform in accordance with the above standard:

1. Contractor will re -perform, at its own expense, any task which was not performed to the reasonable satisfaction of City. Any work re -performed pursuant to this paragraph shall be completed within the time limitations originally set forth for the specific task involved.

Contractor shall work any overtime required to meet the deadline for the task at no additional cost to the City;

2. The City shall provide a new schedule for the re -performance of any task pursuant to this paragraph in the event that re -performance of a task within the original time limitations is not feasible; and

3. The City shall have the option to direct Contractor not to re -perform any task which was not performed to the reasonable satisfaction of the City Project Manager pursuant to application of (1) and (2) above. In the event the City directs Contractor not to re -perform a task, the City shall negotiate a reasonable settlement for satisfactory work performed.

No previous payment shall be considered a waiver of the City's right to reimbursement.

Nothing contained in this section is intended to limit any of the rights or remedies which the City may have under law.

2.7 Care of Work. The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence.

2.8 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. Contractor shall require all subcontractors to comply with the provisions of this agreement.

2.9 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum as set forth in Section

3.1, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of ten percent (10%) or less of the Contract Sum, or in the time to perform of one hundred eighty (180) days or less, may be approved 3 146

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by the Contract Officer. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore.

2.10 Prevailing Wage Laws. Contractor represents and warrants that it is registered with the Department of Industrial Relations as required by SB 854 and Labor Code 1725.5 and understands that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractor shall ensure that its subcontractors comply with said requirements. Contractor shall comply with Labor Code Section 1771.4 and shall post all legally required job site notices. In accordance with Labor Code Section 1770 et seq., the Director of the Department of Industrial Relations of the State of California has ascertained a general prevailing rate of wages, which is the minimum amount, which shall be paid to all workers employed to perform the work pursuant to this Agreement. A copy of the general prevailing wage rate determination is on file in the Office of the City Clerk and is hereby incorporated by reference into this Agreement. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. Contractor must forfeit to the City Twenty Five Dollars ($25.00) a day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime.

Contractor is required to post a copy of such wage rates at all times at the contract site. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contractor also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et. seq., including Section 1776. Contractor shall comply with all statutory requirements relating to the employment of apprentices.

3.0 COMPENSATION

3.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract amount of One Hundred Ten Thousand and Two Hundred Forty Six Dollars and 40/100 ($ 110,246.40 (herein "Contract Sum"), except as provided in Section 2.9. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings.

3.2 Progress Payments. Prior to the first day of the month, during the progress of the work, commencing on the day and month specified in the Agreement, Contractor shall submit to the Contract Officer a complete itemized statement of all labor and materials incorporated into the work during the preceding month and the portion of the contract sum applicable thereto. Upon approval in writing by the Contract Officer, payment shall be made in thirty (30) days. City shall pay Contractor a sum based upon ninety-five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security. Refer to Section 8.4 of this Agreement for retention of funds.

4.0 PERFORMANCE SCHEDULE

4.1 Time of Essence. Time is of the essence in the performance of this Agreement. 4 147

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4.2 Schedule of Performance. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "B", and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Scope of Services may be approved in writing by the Contract Officer.

4.3 Force Majeure. The time period(s) specified in the Scope of Services for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes for the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement.

4.4 Term. Unless earlier terminated in accordance with Section 8.9 of this Agreement, this Agreement shall continue in full force and effect until final approval and acceptance of the project by the Contract Officer. Notwithstanding the foregoing, this Agreement shall terminate no later than January 14, 2026, unless the parties mutually agree in writing to extend the term.

5.0 COORDINATION OF WORK

5.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

CJ Concrete Construction, Inc.

Attn: John C. Sarno
10142 Shoemaker Ave.

Santa Fe Springs, CA 90670
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

For purposes of this Agreement, the foregoing principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City.

5.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Administrator or City Engineer of City. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions that must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 5 148

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5.3 Prohibition Against Assignment. The experience, knowledge, capability, and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

5.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Contractor, its subcontractors, agents, or employees, performs the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Contractor's employees, subcontractors, servants, representatives, or agents, or in fixing their number, compensation, or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its subcontractors, agents, or employees are agents or employees of City.

City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor.

5.5 Identity of Persons Performing Work. Contractor represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all tasks and services set forth herein. Contractor represents that the tasks and services required herein will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

5.6 Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunkline utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse contractor for any costs incurred in locating, repairing damage not caused by contractor, and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

5.7 Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply.
(a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class II I disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and 6 149

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generally recognized as inherent in work of the character provided for in the contract.
(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work shall issue a change order per Section 2.9 of this Agreement.
(c) That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.

6.0 INSURANCE, INDEMNIFICATION, AND BONDS

6.1 Insurance. The Contractor and all subcontractors, if any, shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement, including any extension thereof, insurance as set forth in Exhibit "C" attached hereto and incorporated herein by this reference.

Conditions:

In accordance with Public Contract Code Section 20170, the insurance of surety companies who provide or issue the policy shall have been admitted to do business in the State of California with a credit rating of A- or better.

The City of Placentia, its officers, officials, employees, agents, and volunteers shall be named as additional insureds.

Prior to commencement of any work under this contract, Contractor shall deliver to the City insurance endorsements confirming the existence of the insurance required by this contract, and including the applicable clauses as set forth in Exhibit "C" attached hereto and incorporated herein by this reference.

Such endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory's company affiliation and title. Should it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives documentation, acceptable to the City, which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company.

If the Contractor fails to maintain the aforementioned insurance, or secure and maintain the aforementioned endorsement, the City may obtain such insurance, and deduct and retain the amount of the premiums for such insurance from any sums due under the agreement. However, procuring of said insurance by the City is an alternative to other remedies the City may have, and is not the exclusive remedy for failure of Contractor to maintain said insurance or secure said endorsement. In addition to any other remedies 7 150

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the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which became due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof.

Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor's performance of the work covered under this agreement.

Each contract between the Contractor and any subcontractor shall require the subcontractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section 6.1.

6.2 Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages, as well as providing the City with the required endorsements, in a form and content approved by City, prior to performing any services under this Agreement.

The certificates of insurance and endorsements shall be attached to this Agreement as Exhibit "D" and are incorporated herein by this reference.

6.3 Indemnification. Contractor shall protect, defend, indemnify, and hold free and harmless the City of Placentia, its officers, officials, employees, agents, and volunteers, at Contractor's sole expense, from and against any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions, or liabilities (herein "claims or liabilities") that may be asserted or claimed by any person, firm, or entity arising or alleged to arise out of or in any way connected with the performance of the work, operations, or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising or alleged to arise from the acts or omissions of Contractor hereunder, or arising or alleged to arise from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement including all acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of the Contractor, its employees, and/or subcontractors. (a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith. (b) Contractor will promptly pay any judgment rendered against the City, its officers, officials, employees, agents, or volunteers for any such claims or liabilities arising or alleged to arise out of or in connection with Contractor's (or its agents', employees', subcontractors', or invitees') negligent performance of or failure to perform such work, operations, or activities hereunder; and Contractor agrees to save and hold the City, its officers, officials, employees, agents, and volunteers harmless therefrom. (c)
In the event the City, its officers, officials, employees, agents, or volunteers are made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising or alleged to arise out of or in connection with the performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor shall pay to the 8 151

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City, its officers, officials, employees, agents, or volunteers any and all costs and expenses incurred by the City, its officers, officials, employees, agents, or volunteers in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel selected by City. (d) Contractor's duty to defend and indemnify as set out in this Section 6.3 shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages or injury to persons or property arising or alleged to arise from, in connection with, as a consequence of or pursuant to any State or Federal law or regulation regarding hazardous substances, including but not limited to the Federal Insecticide, Fungicide and Rodenticide Act ("FIFRA"), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), Resource Conservation and Recovery Act of 1976 ("RCRA"), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the Porter -Cologne Water Quality Control Act, as any of those statutes may be amended from time to time.

Notwithstanding the foregoing, Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints, or suits arising out of the sole active negligence or willful misconduct of the City.

The Contractor's indemnification obligations pursuant to this Section 6.3 shall survive the termination of this Agreement. Contractor shall require the same indemnification from all subcontractors.

6.4 Labor and Materials and Performance Bonds. Concurrently with execution of this Agreement, Contractor shall deliver to City a labor and materials bond and a performance bond each in the sum of the amount of this Agreement, in the forms provided by the City Clerk, which secures the faithful performance of this Agreement. The bonds shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bonds shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement.

6.5 Sufficiency of Insurer or Surety. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A-" or better in the most recent edition of Best's Key Rating Guide or in the Federal Register, and only if they are of a Financial Size Category Class VII or larger, unless such requirements are waived by the Risk Manager of the City due to unique circumstances. In the event the Project Manager and Risk Manager determine that the work or services to be performed under this Agreement creates an increased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies required by this Section 6 may be changed accordingly upon receipt of written notice from the Project Manager provided that the Contractor shall have the right to appeal a determination of increased coverage by the Project Manager to the City Council of City within ten (10) days of receipt of notice from the Project Manager.
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6.6 Substitution of Securities. Pursuant to California Public Contract Code Section 22300, substitution of eligible equivalent securities for any monies withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder.

7.0 RECORDS AND REPORTS

7.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contractor shall keep, and require subcontractors to keep, such books and records (including but not limited to payroll records as required herein) as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required.

7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor, its employees, subcontractors, and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom.

7.4 Public Records Act Disclosure. Contractor has been advised and is aware that this Agreement and all reports, documents, information, and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 7924.510, and of which Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without 10 153

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limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

8.0 GENERAL PROVISIONS

8.1 Governing Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives, and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

The Principal set forth in Section 5.1 above shall be the representative for Contractor for purposes of this Agreement, and shall be authorized to issue all consents, approvals, directives, and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.

8.3 Disputes. In the event either party fails to perform its obligations hereunder, the nondefaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the nondefaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the nondefaulting party shall have the right, in addition to any other rights the nondefaulting party may have at law or in equity, to terminate this Agreement.

Compliance with the provisions of this Section 8.3 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured.

8.4 Retention of Funds. Progress payments shall be made in accordance with the provisions of Section 3.2 of this Agreement. In accordance with said section, City shall pay Contractor a sum based upon ninety-five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security to be paid to the Contractor within sixty (60) days after final acceptance of the work by the City Council, after Contractor shall have furnished City with a release of all undisputed contract amounts if required by City. In the event there are any claims specifically excluded by Contractor from the operation of the release, the City may retain proceeds (per Public Contract Code 7107) of up to 150% of the amount in dispute. City's failure to deduct or withhold shall not affect Contractor's obligations hereunder.
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8.5 Waiver. No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.6 Rights and Remedies. Rights and Remedies are cumulative except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.7 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.8 Licuidated Damages. Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City Five Hundred Dollars ($500.00) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Scope of Services (Exhibit "A") or Schedule of Performance (Exhibit "B"). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages.

8.9 Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.3, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated.

8.10 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the U.S. Mail, prepaid, first-class mail, return receipt requested, addressed as follows:

To City:

City of Placentia
401 E. Chapman Ave.

Placentia, California 92870
Attn.: Chris Tanio
To Contractor: CJ Concrete Construction, Inc.
10142 Shoemaker Ave.

Santa Fe Springs, CA 90670
Attn: John C. Sarno
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8.11 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.12 Conflict of Interest. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Contractor and its officers, employees, associates, and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor and its officers, employees, associates, and subcontractor shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates, or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor's duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor's participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project, if any, have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Contractor pursuant to this Agreement.

8.13 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement.

To the extent required by law, contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry.

8.14 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.15 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

8.16 Hiring of Illegal Aliens Prohibited. Contractor shall not hire or employ any person to perform work within the City of Placentia or allow any person to perform work required under this 13 156

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Agreement unless such person is properly documented and legally entitled to be employed within the United States. Further, Contractor shall comply with the following:
(a) Unauthorized Aliens. Contractor hereby represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of any work and/or services under this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City.
(b) E -Verify. If Contractor is not already enrolled in the U.S. Department of Homeland Security's E -Verify program, Contractor shall enroll in the E -Verify program within fifteen (15) days of the effective date of this Agreement to verify the employment authorization of employees assigned to perform work hereunder. Contractor shall verify employment authorization within three (3) days of hiring a new employee to perform work under this Agreement. Information pertaining to the E -Verify program can be found at http://www.uscis.gov , or access the registration page at https://e- verify.uscis.gov/enroll. Contractor shall certify its registration with E -Verify and provide City its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated.

8.17 Unfair Business Practices Claims. In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Sec. 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the contractor without further acknowledgment by the parties. (Sec. 7103.5, California Public Contract Code).

8.18 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound.

8.19 PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer 14 157

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contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, State, or Federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

8.20 Cooperation. In the event any claim or action is brought against City relating to Contractor's performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.

8.21 Legal Responsibilities. The Contractor shall keep itself informed of City, State, and Federal laws, ordinances, and regulations, which may in any manner affect the performance of its services pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws, ordinances, and regulations. Neither the City, nor its officers, agents, or employees shall be liable at law or in equity as a result of the Contractor's failure to comply with this section.

8.22 Termination for Convenience. The City may terminate this Agreement without cause for convenience of the City upon giving contractor 30 days prior written notice of termination of the Agreement. Upon receipt of the notice of termination the Contractor shall cease all further work pursuant to the Agreement. Upon such termination by the City the Contractor shall not be entitled to any other remedies, claims, actions, profits, or damages except as provided in this paragraph. Upon the receipt of such notice of termination Contractor shall be entitled to the following compensation:

1. The contract value of the work completed to and including the date of receipt of the notice of termination, less the amount of progress payments received by contractor.

2. Actual move -off costs including labor, rental fees, equipment transportation costs, the costs of maintaining on -site construction office for supervising the mover -off.

3. The cost of materials custom made for this Agreement which cannot be used by the Contractor in the normal course of his business, and which have not been paid for by City in progress payments.

4. All costs shall not include any markups as might otherwise be allowed by any plans or specifications which were a part of the Agreement.

The provisions of this paragraph shall supersede any other provision of the Agreement or any provision of any plans, specification, addendums, or other documents which are or may become a part of this Agreement. City and Contractor agree that the provisions of this paragraph are a substantive part of the consideration for this Agreement.

8.23 Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation 15 158

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as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates, and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

8.24 Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

8.25 Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

8.26 No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

8.27 Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

8.28 Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

8.29 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

8.30 Funding Source Conditions — Contractor's Obligation. Contractor acknowledges that the City may be paying for the Project by using funds it receives or will receive from various funding sources in the form of grants and/or subsidies, and the like under certain terms and conditions. Contractor warrants that it is not suspended or debarred from doing business with the United States government and can legally be paid from federal funds. Contractor acknowledges and agrees that any failure of the Contractor and/or its subcontractors to perform its obligations under the Contract, including, but not limited to, timely submitting accurate reports and records, that in any way results in the City not meeting the terms and conditions placed on the funds by the funding source, or forfeiting its entitlement to or, otherwise, not receiving, the funds, then the Contractor shall be liable to pay the City for the funds not granted to the City on the Project. 16 159

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8.31 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above.

ATTEST:

CITY OF PLACENTIA,
A municipal corporation and Charter City
Date:

Rosanna Ramirez, Acting City Administrator
ATTEST:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

CONTRACTOR:

Date: 12/12/2024
Signature
John C. Serno
John C. Sarno, President
954578126
Taxpayer ID Number
Date:

Christian L. Bettenhausen, City Attorney
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APPROVED AS TO INSURANCE:

Date:

Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:

S iSkta
Samantha Byfield, Project Manager
DEPARTMENTAL APPROVAL:

CLViS tccun.tb
Chris Tanio, Director of Public Works
18 Date: 12/12/2024
Date: 12/12/2024
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EXHIBIT A

SCOPE OF SERVICES
The project includes providing all labor, materials, equipment, tools and incidentals as required to install new concrete sidewalk, curb and gutter improvements at locations listed in the Specifications and Contract Documents. The scope of work includes removal of existing sidewalk, curb and gutter and any other existing conditions to allow construction of new sidewalks, curb and gutter, full depth AC slot pavement, restoration of landscaping and irrigation system, and all items not mentioned but included in the plans and specifications. All work must be performed in accordance with the approved plans and specifications for this project and as directed by the City. 162

EXHIBIT B

SCHEDULE OF PERFORMANCE
All work must be complete within Thirty (30) working days starting from the date mentioned in the Notice to Proceed.
163

EXHIBIT C

INSURANCE REQUIREMENTS
A. Minimum Scope and Limits of Insurance
City reserves the right to review any and all of the required insurance policies and/or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Contractor from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance, including any extension thereof, of this Agreement.

Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement, including any extension thereof, all of the following minimum scope of insurance coverages:

1. Commercial General Liability Insurance
• Commercial general liability insurance no less broad than Insurance Services Office (ISO) form CG 00 01.
• Minimum Limits: $2,000,000.00 per occurrence; $4,000,000.00 general aggregate; $4,000,000.00 products/completed operations aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location. The required limits may be provided by a combination of general liability insurance and commercial excess or umbrella liability insurance. If Contractor maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor.
• Any deductible or self -insured retention shall be shown on the certificate of insurance. If the deductible or self -insured retention exceeds $25,000.00, it must be approved in advance by City. Contractor is responsible for any deductible or self -insured retention and shall fund it upon City's written request, regardless of whether Contractor has a claim against the insurance or is named as a party in any action involving City.
• Coverage shall be continued for three (3) years after completion of the work. • City shall be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of the Contractor. City shall continue to be an additional insured for completed operations for three (3) years after completion of the work. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
• The policy definition of "insured contract" shall include assumptions of liability arising out of both ongoing operations and the products/completed operations 164

hazard ("f" definition of insured contract in ISO form CG 00 01, or equivalent). • The insurance provided to the additional insureds shall be primary to, and non- contributory with, any insurance or self-insurance program maintained by them. • The policy shall cover inter -insured suits and include a "separation of insureds" or "severability" clause which treats each insured separately. • The policy shall be endorsed to include a written waiver of the insurer's right to subrogate against all persons or entities that are, or are required to be, additional insureds.
• The policy shall not contain a contractors' warranty or other similar language which eliminates or restricts insurance because of a subcontractor's failure to carry specific insurance or to supply evidence of such insurance. • Required evidence of coverage:

1. Copy of the endorsements naming the City of Placentia, its officers, officials, employees, agents, and volunteers as additional insureds;

2. Copy of the endorsement or policy language indicating that coverage applicable to the additional insureds is primary and non-contributory;

3. Properly completed certificate of insurance; and

4. Completed and signed Agent/Broker Questionnaire with supporting documentation as required.

2. Business Automobile Liability Insurance
• Minimum Limit: $2,000,000.00 combined single limit per accident. • Coverage shall apply to all owned, hired, leased, and non -owned vehicles. • City shall be endorsed as additional insured.
• Required evidence of coverage:

1. Copy of the endorsement naming the City of Placentia, its officers, officials, employees, agents, and volunteers as additional insureds; and

2. Properly completed certificate of insurance.

3. Workers' Compensation & Employer's Liability Insurance • Workers' compensation insurance with statutory limits as required by the Labor Code of the State of California.
• Employer's liability with limits of $1,000,000.00 per accident; $1,000,000.00 disease per employee; $1,000,000.00 disease per policy. • The policy shall include a written waiver of the insurer's right to subrogate against City.
• Required evidence of coverage:

1. Subrogation waiver endorsement; and

2. Properly completed certificate of insurance.
165

4. Contractor's Pollution Liability Insurance
• Minimum Limits: $2,000,000.00 per pollution incident; $2,000,000.00 policy aggregate.
• Coverage shall apply to pollution incidents at or from any location at which Contractor is performing work under this Agreement.
• Any deductible or self -insured retention shall be shown on the certificate of insurance. If the deductible or self -insured retention exceeds $25,000.00, it shall be approved in advance by City. Contractor is responsible for any deductible or self -insured retention and shall fund it upon City written request, regardless of whether Contractor has a claim against the insurance or is named as a party in any action involving City.
• City shall be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of the Contractor. Additional insured status shall continue for three (3) years after completion of the work. • The insurance provided to the additional insureds shall apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by them.
• The insurance shall be continued for three (3) years after completion of the work.
• Required evidence of coverage:

1. Copy of the endorsement naming the City of Placentia, its officers, officials, employees, agents, and volunteers as additional insureds;

2. Copy of the endorsement or policy language indicating that coverage for the additional insureds is primary and non-contributory; and

3. Properly completed certificate of insurance.

5. Surety Bonds
• Bid bond.
• Performance and payment bonds for the entire contract price. • The surety must be authorized to issue these bonds in the State of California.

6. Standards for Insurance Companies
• All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide.

B. Documentation and Other Provisions

1. The certificate of insurance shall include the following reference: FY 2024-25 Concrete Repair Project — City Project No. 1502.
166

2. The name and address for additional insured endorsements and certificates of insurance is: City of Placentia, 401 E. Chapman Ave., Placentia, CA 92870.

3. Defense fees and costs shall not deplete the limits of any insurance provided under this Agreement.

4. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure the City is an additional insured on insurance required from subcontractors.

5. Contractor agrees to waive and to obtain endorsements from insurers waiving subrogation rights against the City of Placentia, its officers, officials, employees, agents, and volunteers for losses arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their insurance policies.

6. The Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy.

7. Coverage shall be on a standard occurrence form. Claims -made forms are not acceptable. Modified, limited, or restricted occurrence forms are not acceptable.

8. Said policies shall not terminate, nor shall they be cancelled or coverage reduced, without at least thirty (30) days' written notice to the City. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any cancelled policy or reduction in the required insurance limits, the City may procure such insurance at Contractor's sole cost and expense.

9. Current evidence of coverage shall be provided for the entire required period of insurance.

10. Upon written request, certified copies of required insurance policies shall be provided within thirty (30) days.
167

EXHIBIT D

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
168

1 ACC.RL$ CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)
12/07/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF

INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER

FEDERATED MUTUAL INSURANCE COMPANY
HOME OFFICE: P.O. BOX 328
OWATONNA, MN 55060

CONTACT
NAME: CLIENT CONTACT CENTER

PHONE FAX
(A/C, No, Ext): 888-333-4949 (A/C, No): 507-446-4664
E-MADDRESS: [email protected]

INSURERS AFFORDING COVERAGE
NAIC #
INSURER A:FEDERATED MUTUAL INSURANCE COMPANY
13935

INSURED
C J CONCRETE CONSTRUCTION, INC.
10142 SHOEMAKER AVE
SANTA FE SPRINGS, CA 90670-3404
INSURER B:

INSURER C:

INSURER D:

INSURER E:

INSURER F:

COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.

NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE

ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR

TYPE OF INSURANCE

INDSDRL

WVD SUB

POLICY NUMBER
(MM/LDD/YYYY)
(MM/DD/YYYY
LIMITS
A
X

COMMERCIAL GENERAL LIABILITY
Y
Y
1845023
11/12/2024
11/12/2025

EACH OCCURRENCE
$1,000,000

DAMAGE TO RENTED PREMISES
(Ea occurrence)
$100 000

CLAIMS -MADE X OCCUR
MED EXP (Any one person)
$10,000

PERSONAL & ADV INJURY
$1,000,000

GENERAL AGGREGATE
$2,000,000
GEN'L
AGGREGATE LIMIT APPLIES PER:

POLICY n,IPECT LOC
OTHER:

PRODUCTS & COMP/OP ACC
$2,000,000
A

AUTOMOBILE
X

LIABILITY

ANY AUTO

OWNED AUTOS ONLY

HIRED AUTOS OWNLY

SCHEDULED

NON -OWNED

AUTOS ONLY
Y
Y
1845023
11/12/2024
11/12/2025

COMBINED SINGLE LIMIT
(Ea accident)
$1,000,000
BODILY INJURY (Per Person)
BODILY INJURY (Per Accident)

PROPERTY DAMAGE
(Per Accident)
A
X

UMBRELLA LIAB

EXCESS LIAR

X OCCUR

CLAIMS -MADE
Y
Y
1845025
11/12/2024
11/12/2025

EACH OCCURRENCE
$8,000,000

AGGREGATE
$8,000,000
DED

RETENTI TJ

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY Y/N

ANY PROPRIETOR/PARTNER/ EXECUTIVE I
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
N
N/A

PER STATUTE OTHER
E.L EACH ACCIDENT
E.L DISEASE EA EMPLOYEE
E.L DISEASE • POLICY LIMIT
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

SEE ATTACHED PAGE
CERTIFICATE NUMBER: 160
REVISION NUMBER: 0

CERTIFICATE HOLDER

CANCELLATION

CITY OF PLACENTIA
401 E CHAPMAN AVE
PLACENTIA, CA 92870-6101
160 0

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED

BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 169

ACCIRDD
AGENCY CUSTOMER ID:

LOC #:

ADDITIONAL REMARKS SCHEDULE

AGENCY

FEDERATED MUTUAL INSURANCE COMPANY

NAMED INSURED
C J CONCRETE CONSTRUCTION, INC.
10142 SHOEMAKER AVE
SANTA FE SPRINGS, CA 90670-3404

POLICY NUMBER
SEE CERTIFICATE # 160.0

CARRIER
SEE CERTIFICATE # 160.0

NAIC CODE
EFFECTIVE DATE: SEE CERTIFICATE # 160.0

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE PROJECT #1502
FY 24-25 CONCRETE REPAIR PROJECT, PLACENTIA, CA.

COMMERCIAL GENERAL LIABILITY INCLUDES THE SEPARATION OF INSUREDS CONDITION WHICH STATES: "EXCEPT WITH RESPECT TO

THE LIMITS OF INSURANCE, AND ANY RIGHTS OR DUTIES SPECIFICALLY ASSIGNED IN THIS COVERAGE PART TO THE FIRST NAMED

INSURED, THIS INSURANCE APPLIES AS IF EACH NAMED INSURED WERE THE ONLY NAMED INSURED AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR "SUIT" IS BROUGHT.

SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY, ADDITIONAL INSUREDS ALSO INCLUDES CITY OF PLACENTIA, ITS OFFICERS, OFFICIALS, EMPLOYEES, AGENTS, AND VOLUNTEERS.

SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY, WAIVER OF SUBROGATION ALSO INCLUDES ALL PERSONS OR ENTITIES THAT ARE, OR ARE REQUIRED TO BE, ADDITIONAL INSUREDS.

THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED ON GENERAL LIABILITY SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED - OWNERS, LESSEES, OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION ENDORSEMENT.

THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED ON GENERAL LIABILITY SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED - OWNERS, LESSEES, OR CONTRACTORS - COMPLETED OPERATIONS ENDORSEMENT.

THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED BY CONTRACT ENDORSEMENT FOR BUSINESS AUTO LIABILITY.

INSURANCE PROVIDED BY THE GENERAL LIABILITY COVERAGE IS PRIMARY AND NONCONTRIBUTORY OVER OTHER INSURANCE SUBJECT TO THE CONDITIONS OF THE PRIMARY AND NONCONTRIBUTORY CLAUSE- OTHER INSURANCE CONDITION.

INSURANCE PROVIDED BY THE BUSINESS AUTO LIABILITY IS PRIMARY AND NONCONTRIBUTORY OVER OTHER INSURANCE SUBJECT TO THE CONDITIONS OF THE PRIMARY AND NONCONTRIBUTORY CLAUSE- OTHER INSURANCE CONDITION.

GENERAL LIABILITY CONTAINS A WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) - AUTOMATIC ENDORSEMENT

BUSINESS AUTO LIABILITY CONTAINS A WAIVER OF SUBROGATION IN FAVOR OF THE CERTIFICATE HOLDER SUBJECT TO THE CONDITIONS OF THE BLANKET WAIVER OF TRANSFER OF RIGHTS OF RECOVERY ENDORSEMENT.

GENERAL LIABILITY COVERAGE CONTAINS CG 25 03 DESIGNATED CONSTRUCTION GENERAL AGGREGATE LIMIT ENDORSEMENT APPLICABLE TO EACH CONSTRUCTION PROJECT AS REQUIRED BY WRITTEN CONTRACT OR WRITTEN AGREEMENT.

COMMERCIAL UMBRELLA FOLLOWS FORM ACCORDING TO THE TERMS, CONDITIONS, AND ENDORSEMENTS FOUND IN THE COMMERCIAL UMBRELLA POLICY.

FOR REASONS OTHER THAN NON-PAYMENT OF PREMIUM, 30 DAYS NOTICE WILL BE PROVIDED TO THE CERTIFICATE HOLDER IN THE EVENT THAT THE ISSUING COMPANY CANCELS THE POLICY BEFORE THE EXPIRATION DATE OF THE POLICY.

ACORD 101 (2008/01) O 2008 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
170

COMMERCIAL AUTO
CA 04 49 11 16
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

PRIMARY AND NONCONTRIBUTORY -

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

A. The following is added to the Other Insurance B.

Condition in the Business Auto Coverage Form
and the Other Insurance - Primary And Excess
Insurance Provisions in the Motor Carrier
Coverage Form and supersedes any provision to
the contrary:

This Coverage Form's Covered Autos Liability
Coverage is primary to and will not seek
contribution from any other insurance available to
an "insured" under your policy provided that:

1. Such "insured" is a Named Insured under
such other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

The following is added to the Other Insurance
Condition in the Auto Dealers Coverage Form and
supersedes any provision to the contrary:

This Coverage Form's Covered Autos Liability
Coverage and General Liability Coverages are
primary to and will not seek contribution from any
other insurance available to an "insured" under
your policy provided that:

1. Such "insured" is a Named Insured under
such other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

CA 04 49 11 16
© Insurance Services Office, Inc., 2016 Page 1 of 1
Policy Number: 1845023 Transaction Effective Date: 11/12/2024 171

EXHIBIT E

CLAIMS PROCEDURE
SUMMARY OF PUBLIC CONTRACT CODE § 9204
The following procedure will apply to any claims by the Contractor on the City:

A "claim" is a separate demand on the City by a contractor on a public works project and sent by registered mail or certified mail with return receipt requested, for one or more of the following:
• A time extension, including relief from penalties for delay • Payment by the City of money damages under the terms of the contract • Payment of an amount that is disputed by the City
Initial Review
The claim must be supported by appropriate documentation. The City has 45 days within which to review the claim and provide the contractor with a written statement identifying the disputed and undisputed portions of the claim. If the City does not issue a written statement, the claim is deemed rejected in its entirety. The City will pay any undisputed portion of the claim within 60 days of issuing the statement.

Meet & Confer
If the contractor disputes the City's written response, or if the City does not issue one, the contractor may request in writing an informal conference to meet and confer for possible settlement of the claim. The City will schedule the meet and confer conference within 30 days of this request and provide a written statement identifying the remaining disputed and undisputed portions of the claim within 10 business days of the meet and confer. The City will pay the undisputed portion within 60 days of issuing this statement.

Mediation
With respect to any disputed portion remaining after the meet and confer, the City and contractor will submit the matter to nonbinding mediation, agree to a mediator within 10 business days after issuing the written statement, and share mediation costs equally. If mediation is unsuccessful, then the terms of the public works agreement and applicable law will govern resolution of the dispute.

Miscellaneous Provisions
Amounts not paid by the City in a timely manner bear interest at 7% per annum.

Subcontractors may submit claims via this procedure through the general contractor. The City and contractor may waive the requirement to mediate but cannot otherwise waive these claim procedures.
172

FEDERATED
INSURANCE1®
Dear Policyholder,
Thank you for choosing Federated Insurance to handle your insurance and risk management needs. The attached certificate document(s) have been issued or updated.

Please feel free to contact us with any additional changes, additions or deletions that may be needed by contacting the Federated Client Contact Center at:

E-mail: c
Phone:

Fax:

Thank you for your business!
Client Contact Center
Enc osed;
Certificate Document(s)
ientcon
actcen
1-888-333-4949
507-446-4664
[email protected]
MISC-0829 (03-22)
173

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED BY CONTRACT ENDORSEMENT
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE PART
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

A. WHO IS AN INSURED for "bodily injury" and "property damage" liability is amended to include:

Any person or organization other than a joint venture, for which you have agreed by written contract to procure bodily injury or property damage "auto" liability insurance arising out of operation of a covered "auto" with your permission. However, this additional insurance does not apply to:
(1) The owner or anyone else from whom you hire or borrow a covered "auto". This exception does not apply if the covered "auto" is a "trailer" connected to a covered "auto" you own. (2) Your "employee" if the covered "auto" is owned by that "employee" or a member of his or her household.
(3) Someone using a covered "auto" while he or she is working in a business of selling, servicing, repairing, parking or storing "autos" unless that business is yours. (4) Anyone other than your "employees", partners (if you are a partnership), members (if you are a limited liability company), or a lessee or borrower or any of their "employees", while moving property to or from a covered "auto".
(5) A partner (if you are a partnership), or a member (if you are a limited liability company) for a covered "auto" owned by him or her or a member of his or her household.

B. The coverage extended to any additional insured by this endorsement is limited to, and subject to all terms, conditions, and exclusions of the Coverage Part to which this endorsement is attached.

In addition, coverage shall not exceed the terms and conditions that are required by the terms of the written agreement to add any insured, or to procure insurance.

C. The limits of insurance applicable to such insurance shall be the lesser of the limits required by the agreement between the parties, or the limits provided by this policy.

D. Additional exclusions. The insurance afforded to any person or organization as an insured under this endorsement does not apply:

1. To "loss" which occurs prior to the date of your contract with such person or organization;

2. To "loss" arising out of the sole negligence of any person or organization that would not be an insured except for this endorsement.

3. To "loss" for any leased or rented "auto" when the lessor or his or her agent takes possession of the leased or rented "auto" or the policy period ends, whichever occurs first.

Includes copyrighted material of Insurance Services Office, Inc. with its permission.

CA -F-127 (03-03) Policy Number: 1845023
Transaction Effective Date: 11/12/2024 174

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

BLANKET WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE PART
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

In the event of any payment for a loss under this Business Auto Coverage Part arising out of your ongoing operations, we agree to waive our rights under the TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US condition against any person or organization, its subsidiaries, directors, agents or employees, for which you have agreed by written contract, prior to the occurrence of any loss, to waive such rights, except when the payment results from the sole negligence of that person or organization, its subsidiaries, directors, agents or employees.

Includes copyrighted material of Insurance Services Office, Inc. with its permission.

CA -F-128 (03-03)
Policy Number: 1845023 Transaction Effective Date: 11/12/2024 175

COMMERCIAL GENERAL LIABILITY
CG 20 01 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

PRIMARY AND NONCONTRIBUTORY -

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available to
an additional insured under your policy provided
that:
(1) The additional insured is a Named Insured
under such other insurance; and
(2) You have agreed in writing in a contract
or agreement that this insurance would be
primary and would not seek contribution
from any other insurance available to the
additional insured.

CG 20 01 12 19
© Insurance Services Office, Inc., 2018 Page 1 of 1
Policy Number: 1845023 Transaction Effective Date: 11/12/2024 176

POLICY NUMBER: 1845023

COMMERCIAL GENERAL LIABILITY
CG 20 10 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS - SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s):

Location(s) Of Covered Operations
City of Placentia
401 E Chapman Ave
Placentia, CA 92670
Any coverage provided by this endorsement
applies only to Project #1502, FY 24-25
Concrete Repair Project, Placentia, CA.

Subject to the terms and conditions of the
policy, Additional Insureds also includes
City of Placentia, its officers, officials,
employees, agents, and volunteers.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury",
"property damage" or "personal and advertising
injury" caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury" or
"property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.

CG 20 10 12 19
Policy Number: 1845023
© Insurance Services Office, Inc., 2018 Page 1 of 2
Transaction Effective Date: 12/07/2024 177

C. With respect to the insurance afforded to these 2. Available under the applicable limits of additional insureds, the following is added to insurance; Section III - Limits Of Insurance: whichever is less.

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or
Insured:

C J Concrete Construction, Inc.
10142 Shoemaker Ave
Santa Fe Springs, CA 90670-3404
This endorsement shall not increase the
applicable limits of insurance.

CG 20 10 12 19
© Insurance Services Office, Inc., 2018
Policy Number: 1845023 Transaction Effective Date: 12/07/2024 178

POLICY NUMBER: 1845023

COMMERCIAL GENERAL LIABILITY
CG 20 37 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s)
Location And Description Of Completed Operations
City of Placentia
401 E Chapman Ave
Placentia, CA 92670
Any coverage provided by this
endorsement applies only to Project
#1502, FY 24-25 Concrete Repair Project,
Placentia, CA. Subject to the terms and
conditions of the policy, Additional
Insureds also includes City of
Placentia, its officers, officials,
employees, agents, and volunteers.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and included
in the "products -completed operations hazard".

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III - Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the applicable
limits of insurance.

I nsured:

C J Concrete Construction, Inc.
10142 Shoemaker Ave
Santa Fe Springs, CA 90670-3404
CG 20 37 12 19
© Insurance Services Office, Inc., 2018 Page 1 of 1
Policy Number: 1845023 Transaction Effective Date: 12/07/2024 179

COMMERCIAL GENERAL LIABILITY
CG 24 53 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION) -

AUTOMATIC
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

ELECTRONIC DATA LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES

POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

RAILROAD PROTECTIVE LIABILITY COVERAGE PART

UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS
The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of Section
IV - Conditions:

We waive any right of recovery against any person or
organization, because of any payment we make under
this Coverage Part, to whom the insured has waived
its right of recovery in a written contract or
agreement. Such waiver by us applies only to the
extent that the insured has waived its right of recovery against such person or organization prior to loss.

CG 24 53 12 19
© Insurance Services Office, Inc., 2018 Page 1 of 1
Policy Number: 1845023 Transaction Effective Date: 11/12/2024 180

POLICY NUMBER: 1845023

COMMERCIAL GENERAL LIABILITY
CG 25 03 05 09
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

DESIGNATED CONSTRUCTION PROJECT(S)

GENERAL AGGREGATE LIMIT
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Designated Construction Project(s):

Each construction project as required by written contract or written agreement.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. For all sums which the insured becomes legally
obligated to pay as damages caused by
"occurrences" under Section I - Coverage A, and
for all medical expenses caused by accidents
under Section I - Coverage C, which can be
attributed only to ongoing operations at a single
designated construction project shown in the
Schedule above:

1. A separate Designated Construction Project
General Aggregate Limit applies to each
designated construction project, and that limit
is equal to the amount of the General
Aggregate Limit shown in the Declarations.

2. The Designated Construction Project General
Aggregate Limit is the most we will pay for the
sum of all damages under Coverage A, except
damages because of "bodily injury" or
"property damage" included in the "products -
completed operations hazard", and for medical
expenses under Coverage C regardless of the
number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims
or bringing "suits".

3. Any payments made under Coverage A for
damages or under Coverage C for medical
expenses shall reduce the Designated
Construction Project General Aggregate Limit
for that designated construction project. Such
payments shall not reduce the General
Aggregate Limit shown in the Declarations nor
shall they reduce any other Designated
Construction Project General Aggregate Limit
for any other designated construction project
shown in the Schedule above.

4. The limits shown in the Declarations for Each
Occurrence, Damage To Premises Rented To
You and Medical Expense continue to apply.

However, instead of being subject to the
General Aggregate Limit shown in the
Declarations, such limits will be subject to the
applicable Designated Construction Project
General Aggregate Limit.

CG 25 03 05 09
© Insurance Services Office, Inc., 2008

B. For all sums which the insured becomes legally
obligated to pay as damages caused by
"occurrences" under Section I - Coverage A, and
for all medical expenses caused by accidents
under Section I - Coverage C, which cannot be
attributed only to ongoing operations at a single
designated construction project shown in the
Schedule above:

1. Any payments made under Coverage A for
damages or under Coverage C for medical
expenses shall reduce the amount available
under the General Aggregate Limit or the
Products -completed Operations Aggregate
Limit, whichever is applicable; and

2. Such payments shall not reduce any
Designated Construction Project General
Aggregate Limit.

C. When coverage for liability arising out of the
"products -completed operations hazard" is
provided, any payments for damages because of
"bodily injury" or "property damage" included in
the "products -completed operations hazard" will
reduce the Products -completed Operations
Aggregate Limit, and not reduce the General
Aggregate Limit nor the Designated Construction
Project General Aggregate Limit.

D. If the applicable designated construction project
has been abandoned, delayed, or abandoned and
then restarted, or if the authorized contracting
parties deviate from plans, blueprints, designs,
specifications or timetables, the project will still
be deemed to be the same construction project.

E. The provisions of Section III - Limits Of Insurance
not otherwise modified by this endorsement shall
continue to apply as stipulated.

© Insurance Services Office, Inc., 2008
CG 25 03 05 09 182

A�� �® CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)
12/6/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Behr Insurance Services Inc.
1420 E Los Angeles Ave #203
Simi Valley CA 93065

CONTACT
NAME:

PHOE FAX
A/CNNo, Ext): 888-988-2347 (A/C, No):

A ADDRESS: [email protected]

INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A : COREPOINTE INS CO
10499

INSURED
CJ Concrete Construction Inc
10142 SHOEMAKER AVE
SANTA FE SPRINGS CA 90670-3404
INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

COVERAGES
CERTIFICATE NUMBER:

REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE NSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR

TYPE OF INSURANCE

AUULSUER
INSD
WVD

POLICY NUMBER

POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)
LIMITS

COMMERCIAL GENERAL LIABILITY

EACH OCCURRENCE
$

CLAIMS -MADE
OCCUR
PREMISES (Ea occurrence)
$
MED EXP (Any one person)
$

PERSONAL & ADV INJURY
$
GEN'L

AGGREGATE
POLICY
OTHER:

LIMIT APPLIES
PRO-
JECT
PER:

LOC

GENERAL AGGREGATE
$

PRODUCTS - COMP/OP AGG
$
$

AUTOMOBILE
_

LIABILITY

ANY AUTO
OWNED

AUTOS ONLY
HIRED

AUTOS ONLY
_

SCHEDULED
AUTOS

NON -OWNED

AUTOS ONLY

COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$

PROPERTY DAMAGE
(Per accident)
$

UMBRELLA LIAB

EXCESS LIAB
OCCUR

CLAIMS -MADE

EACH OCCURRENCE
$

AGGREGATE
$
DED
RETENTION $
$
A

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y / N
Y
N/A
Y

CTP1002477
05/08/2024
05/08/2025
X
PER

STATUTE
OTH-
ER
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
E.L. DISEASE - POLICY LIMIT
$ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) FY 24-25 CONCRETE REPAIR PROJECT
CITY PROJECT NO. 1502
Waiver of subrogation applies to workers compensation per attached WC 04 03 06 endorsement

CERTIFICATE HOLDER

CANCELLATION
City of Placentia
401 E. Chapman Ave
Placentia, CA 92870

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
Jn adt f3P44
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
183

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT —CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be 2.00°/0 of the California workers' compensation premium otherwise due on such remuneration.

Schedule
Person or Organization Job Description
Any person or organization as required by written contract Notes:

1. This endorsement may be used to waive the company's right of subrogation against named third parties who may be responsible for an injury.

2. The sentence in ( ) is optional with the company. It limits the endorsement to apply only to specific jobs of the insured, and only to the extent that the insured is required to obtain this waiver.

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective
Policy No. Endorsement No.

Insured Insurance Company
Countersigned By
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Agenda Item No: 1.h

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: January 14, 2025
Submitted by: Jeannette Ortega
From: Administrative Services
Subject:

Review and Adopt Proposed Updates to the Committee, Commission and Advisory Board Manual for Calendar Year 2025
Financial Impact:

Fiscal Impact:

There is no financial impact associated with this item.

Summary:

The Committee, Commission and Advisory Board Manual was initially adopted by the City Council in 1982 and has subsequently received several amendments throughout the years.

Based on the approved Five -Year Strategic Plan adopted by the City Council on May 10, 2022, the goals and objectives included Goal 8: to Improve City Governance by updating the Administrative Policy Manual for Ad Hoc Committees. On November 21, 2023, the City Council held a Study Session to review the updated Manual and provided recommendations and changes to the Manual. On March 5, 2024 the City Council reviewed and approved the updates to the Committee, Commission and Advisory Board Manual for the 2024 calendar year. This action approves the revised Committee, Commission and Advisory Board Manual for the 2025 calendar year.

Recommendation:

Recommended Action: It is recommended that the City Council:

1. Adopt Resolution No. R-2025-01, "A Resolution of the City Council of the City of Placentia Adopting the Updated Committee, Commission and Advisory Board Manual for Calendar Year 2025 and Eliminating Various Disbanded Advisory Boards." Strategic Plan Statement:

This item is consistent with the City Council approved 5 -Year Strategic Goal to:

Improve City Governance, as Objective Number 8.4 to update the Administrative Policy Manual for Ad -Hoc Committees. This agenda item will specifically result in updating the Committee, Commission and Advisory Board Manual in line with best practices for public involvement under state and local laws.
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Discussion:

The Committee, Commission and Advisory Board Manual was initially adopted by the City Council in 1982 and has subsequently received several amendments throughout the years.

Based on the approved Five -Year Strategic Plan adopted by the City Council on May 10, 2022, the goals and objectives included Goal 8: to Improve City Governance by updating the Administrative Policy Manual for Ad Hoc Committees.

On March 5, 2024 the City Council reviewed and approved the updates to the Committee, Commission and Advisory Board Manual for the 2024 calendar year. The City Council also requested annual reviews of the Manual should the need arise to make Council amendments.

For calendar year 2025, there are a few recommended changes to the Manual. These are listed below:
• Placed the City Council Dog Park Ad -Hoc Committee on the list of disbanded Committees
• Placed the Blue -Ribbon Committee for Senior/Community Center on the list of disbanded Committees
• Added Centennial Steering Committee to the list of active Committees • Under meetings on the Financial Audit Oversight Committee, Committee meets as needed
• Under meetings on the Finance and Investment Committee, Committee meets as needed
• Under meetings on the Measure U Committee, Commitee meets as needed • Changed the months of the Veterans Advisory Committee to meet starting in the month of February instead of April
• Added under powers and duties of the Streetscape and Transportation Advisory Commission, the following: "The Commission shall review recommendations for the removal, planting, replanting or disposition of public trees in the public right-of-way or on public property."
This action approves the revised Committee, Commission and Advisory Board Manual for the 2025 calendar year.

Attachments
Attach_1_Resolution_R-2025-01 Adoption_of_Committee_Commission Manual_2025.docx Attach 1 Exhibit A Manual 2025.pdf
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RESOLUTION NO. R-2025-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA, ADOPTING THE UPDATED

COMMITTEE COMMISSION AND ADVISORY BOARD
MANUAL FOR CALENDAR YEAR 2025 AND ELIMINATING
VARIOUS DISBANDED ADVISORY BODIES.

A. Recitals.
(i). Local government works best when community members and government make decisions collaboratively. Robust public engagement is essential to sustaining this partnership.
(ii). The City of Placentia depends on many boards, commissions, and advisory committees to gather information, weigh public opinion, and examine issues in depth in order to render a sound recommendation to the Council. (ii). The City of Placentia has a variety of advisory bodies (boards, commissions and committees) that provide valuable guidance to the City Council on a wide variety of topics.
(iii). The City has updated its Committee Commission and Advisory Board Manual for the establishment and dissolution of advisory bodies, including updating its existing list of advisory bodies.
(iv). Council -approved guidelines advance meaningful public involvement, provide consistency and clarity on the role of advisory bodies and give community members greater confidence in the value of their service. (v). The City Council of the City of Placentia previously adopted Ordinance No. O-2009-0, which authorizes the approval of adopting resolutions for policies, rules and regulations pertaining to advisory bodies. (vi). The updated Committee Commission and Advisory Board Manual for calendar year 2025 is applicable to all advisory bodies established by the City Council. (vii). The City Council desires to clarify the authority of the various advisory bodies as set forth in an updated Advisory Board Manual, eliminate certain disbanded advisory bodies, and rescind all previous resolutions and minute orders regarding the establishment or operation of all advisory bodies, commissions, boards and committees to the extent they are inconsistent with the updated Committee Commission and Advisory Board Manual.

B. Resolution.

RESOLUTION R-2025-01
PAGE 1 OF 3
187

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. This legislative body declares that the City has taken affirmative steps to update the Committee Commission and Advisory Board Manual in line with best practices for public involvement under state and local laws and hereby adopts the updated Committee Commission and Advisory Board Manual attached as Exhibit A.

3. The following advisory bodies are hereby eliminated:
a. CITY COUNCIL DOG PARK AD -HOC COMMITTEE
b. BLUE RIBBON COMMITTEE FOR SENIOR/COMMUNITY CENTER

4. All previous resolutions and minute orders regarding the establishment or operation of all advisory bodies, commissions, boards and committees are hereby rescinded to the extent they are inconsistent with the provisions of Exhibit A.

5. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, ADOPTED AND APPROVED this 14th day of January 2025.

Kevin Kirwin, Mayor
Attest:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 14th day of January 2025 by the following vote:

AYES:

RESOLUTION R-2025-01
PAGE 2 OF 3
188

NOES:

ABSENT:

ABSTAIN:

Robert S. McKinnell, City Clerk
Approved as to Form:

Christian L. Bettenhausen, City Attorney
Exhibit A: Committee Commission and Advisory Board Manual for the 2025 Calendar Year
RESOLUTION R-2025-01
PAGE 3 OF 3
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CITY OF PLACENTIA

COMMITTEE COMMISSION
&ADVISORY BOARD
MANUAL
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
www.placentia.org

MISSION STATEMENT
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

VISION STATEMENT
The City of Placentia will maintain an open, honest,
responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.

CITY FACTS
Incorporated in 1926, Placentia has grown to over 51,000 residents. Operating as a Charter City since 1965, the City is governed by a five -member City Council which is elected by the people from five districts for four-year terms. The City Council establishes policies, makes laws and ordinances, and generally carries out the powers given to them in the Charter. The City Council appoints a City Administrator that functions as a Chief Executive Officer for the City of Placentia.

Placentia's size is 6.6 square miles
Compiled by the Office of the City Clerk
of the
City of Placentia

ADOPTED BY THE CITY COUNCIL
6/1982

REVISIONS
10/97, 11/2000, 5/2005, 5/2007, 9/2008, 7/2009, 3/2024, 1/2025 1 TABLE OF CONTENTS
Page
I. Introduction 1
II. The Structure of Government 2
III. Membership 4
IV. Officers and Staff 5
V. Meetings, Agendas, Minutes and Procedure 7
VI. Imposed Restraints 11
VII. Relationships to City Council/City Staff/Other
Commissions, Boards and Committees 14
VIII. Conclusion 14
APPENDIX: PLACENTIA COMMISSIONS, COMMITTEES, AD -HOC COMMITTEES DUTIES, MEETING DATES, AND TIMES:

Centennial Steering Committee 16
Civic Center Joint Use Committee 19
20 21
22 23
24 Development Committee 25
26 27
28 29
30 31
32 Finance and Investment Committee
Financial Audit Oversight Committee
Heritage Festival Committee
Historical Committee
City Council Historical Preservation Committee
City Council Housing, Community and Economic
Measure U Committee
Navigation Center Advisory Board
City Council Old Town Placentia Parking Committee
Parks Arts and Recreation Commission
Placentia Community Foundation
Placentia Disaster Council
Planning Commission
2 Public Financing Authority of the Placentia EIFD 33
Senior Advisory Committee 34
City Council Sewer, Utility, Recycling and Refuse Committee 35 Streetscape and Transportation Advisory Commission 36
City Council Technology and Innovation Committee 37
Veterans Advisory Committee 38
List of Disbanded Committees/Commissions 39
3 I. INTRODUCTION
This Committee Commission and Advisory Board Manual has been prepared in order to provide initial orientation for new members of advisory bodies to the City Council. The obligations of these positions are great, and it is hoped that this Manual will ease the assumption of these responsibilities.

For convenience and brevity, all references to commissions hereafter include all advisory bodies, whether officially designated as a board, commission, committee or Ad -Hoc committee. In all instances, appointment to such a body, regardless of its formal designation, is both an honor and a heavy responsibility. Not only does it signify the confidence of the City Council in the member's wisdom and judgment, but places upon the member the attendant duties of regular attendance at meetings and consistent working and voting towards an implementation of the general public interest. Such a change is, at times, not easily borne and necessary decisions not easily made.

Notwithstanding the self-discipline required in public service, each advisory body member may take considerable pride in being an integral part of the process which contributes to the sound government of this City, and for this service the City Council is most appreciative. Both the challenges and rewards before you are great. The following pages of this Manual are an introduction to the circumstances within which an appointed commissioner must meet these challenges.

As stated in the Code of Ethics and Conduct Policy adopted by the City Council on November 15, 2023, the citizens served by the City of Placentia are entitled to elected City Council Members, appointed officials, City employees, and members of commissions, boards and committees who are fair, ethical, and accountable. Such Council Members and related parties are required to pledge to this Code and shall constantly seek to reflect the following qualities:
• They comply with both the letter and the spirit of the laws and policies affecting operations of the City of Placentia;
• They are independent, impartial, and fair in their judgment and actions; • They use their public office for the public good, not for personal gain; and • They conduct public deliberations and processes openly, unless legally confidential, in an atmosphere of respect, civility and transparency.

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II. THE STRUCTURE OF GOVERNMENT
A. FORM OF GOVERNMENT
Generally, there are two sources of power by which California cities govern themselves.

One of these is to adopt, through the election process, a Charter or Constitution which sets forth the basis and authority for all future actions not in contradiction with pre- emptive State law. The other of these is to adhere to the provisions and requirements established as general law by the State for cities. Placentia falls within the first category and is classified as a Charter City. The Placentia Charter was adopted by the voters in 1965. Copies of the Placentia Charter are available from the City Clerk's Office or on the City's website.

The citizens have chosen a Council -Manager form of government. Under this form of government, the City Council develops a long-range vision for the City's future and establishes policies that affect the overall operation of the community. To ensure that these policies are carried out and that the community is equitably served, the City Council appoints a nonpartisan City Administrator to run the organization.

B. CITY COUNCIL
There are five elected members of the City Council. They are elected to serve four-year overlapping terms. The City Council elects the Mayor and Mayor Pro Tem to serve one- year terms. The Mayor is the presiding officer of the Council.

The City Council is the governing body of the City. It is vested with broad powers in areas of legislative policy, budgetary adoption and establishment of service levels. The City Council, elected from five districts established by Ordinance, represents the entire community, and serves as the Placentia City Council, Placentia City Council as Successor to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority and Placentia Public Financing Authority.

It is not possible for each Councilmember to know all pertinent factors of every given situation or to devote sufficient time to gather them. For counsel and advice on the practical application of established policy, reliance is placed on the service of interested citizens appointed to the various commissions. For technical and administrative assistance, both the Council and the commissions refer to a paid City staff and the City Attorney.

C. COMMISSIONS, BOARDS AND COMMITTEES
There are two types of advisory bodies. One is established by the City Charter or by ordinance and is of a permanent nature. The duties, responsibilities, and scope of authority are as set forth in the enabling document. The other is created by a resolution or minute order of the Council to serve a particular function and may be established for a specified time.

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In both instances the primary purpose of these bodies is to gather information, weigh public opinion, and examine issues in depth in order to render a recommendation to the Council. From time to time, it is possible for such body to take independent action.

These situations, however, are subject to prescriptions of the City Charter, Municipal Code, or State law and limited to specific actions set forth therein.

An Ad -Hoc Committee may be created for a limited duration to address or help resolve an issue, develop ideas and make recommendations to the City Council. The Ad -Hoc Committee is a temporary group of people who are brought together to perform a specific task. When an Ad -Hoc Committee is created, its members are assigned specific roles and responsibilities. The members should provide a diverse set of perspectives when gathering information, researching the information and making a clear and sound recommendation to the City Council. Once the Ad -Hoc Committee provides a final report to the City Council, the Ad -Hoc Committee is dissolved.

A brief description of commissions, boards and committees, and their primary functions, are contained in the appendix. Additional information is available from the City Clerk's Office.

D. OFFICERS. DEPARTMENTS. AND STAFF
City Administrator: Responsibility and authority for the administration of the City's government rests with the City Administrator. He/she is appointed by and serves at the pleasure of the Council. He/she appoints department heads and employees necessary to assist them in the conduct of their duties.

City Attorney: In addition to the City Administrator, the City Council appoints the City Attorney. The City Attorney is retained to advise the Council on questions of law in those matters coming before them and to represent the City in other actions to which it is a party or as otherwise may be requested.

City Clerk: The position of the City Clerk is an elected office established by the City Charter. The City Clerk attends all meetings of the City Council, unless excused, and records and maintains a full and true record of all proceedings of the City Council. The Clerk maintains ordinance and resolution books, is the custodian of the seal of the City, administers oaths or affirmations, takes affidavits and depositions pertaining to the affairs and business of the City, and certifies copies of official records.

City Treasurer: The position of City Treasurer is an elected office established by the City Charter. The City Treasurer is the custodian of all public funds belonging to or under the control of the City.

Departments: The administrative branch of Placentia's government consists of functions and activities within the following departments: Administration, Finance, Public Works/Engineering, Police, Fire and Life Safety, Community Services, and Development Services.

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Department Directors, under the direction of the City Administrator, are responsible for the efficient and effective operation of the functions assigned to them. By virtue of their technical training and experience, they are assigned to provide staff assistance as needed to the advisory bodies. Advisory bodies have no authority to supervise or direct the work of a department. This is done only through the City Administrator.

III. MEMBERSHIP
A. APPOINTMENTS

1. To Commissions
After application and interview, commission appointments are made by a majority vote of the Council for a specified term. Memberships and terms are set by Ordinance or Resolution and is usually four years.

Each member must be administered the oath of office by the City Clerk, City Attorney, Commission secretary, or a member of the commission. Each commission member is required to complete a Statement of Economic Interest form, AB1234 Ethics Training, payroll forms required by Human Resources, attend the mandatory annual orientation and training and adhere to the Code of Ethics and Conduct adopted by the City Council on November 15, 2022.

2. To Boards, Committees and Ad -Hoc Committees
Appointment to boards and committees varies based on Council established guidelines.

Requirements for each board and committee varies dependent upon responsibilities and duties.

B. RESIGNATIONS AND REMOVALS
In the event a member is unable to continue serving because of health, business requirements or personal reasons, a formal letter of resignation should be submitted to the City Council by way of the City Clerk's office or the respective Department.

The position of any member is automatically vacated under the following circumstances:

1. A member ceases to meet the qualifications for office.

2. A member's resignation is accepted by the City Council.

3. A majority of the City Council removes the member from a commission, board or committee.

4. A member is absent from three (3) consecutive meetings of the commission, board or committee except when excused for illness or being out of the City.

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C. VACANCIES
Commission and Advisory Board vacancies are filled by appointment of the City Council. Appointments made during a term shall be for the unexpired portion of the term of the vacant position.

IV. OFFICERS AND STAFF
A. OFFICERS
In July of each year, each commission, board and committee will elect from among its membership a chairperson and a vice -chairperson. The term is for one year. It is the duty of the chairperson to preside over meetings and to act as the formal representative to the Council. The vice -chairperson assumes chairperson responsibilities in the absence of the chairperson.

C. STAFF AND SECRETARIAL SERVICES AND RECORDS
A staff liaison or secretary may be assigned by the City Administrator to provide assistance to the commission, board or committee, if appropriation for this is made by the City Council. The minutes and other official records of a commission are public records and must be filed with the City Clerk.

D. EXPENSES
Necessary meeting space and equipment will be made available to the commission, board or committee. Additional work areas may be arranged through the commission secretary or other assigned City Staff, when special projects so require. If a budget is provided, the commission, board or committee is required to operate within budgetary limitations, with all expenditures requiring prior approval and documentation.

E. TRAVEL & MEETING ALLOWANCES - COMMISSIONERS
Attendance by commissioners at pertinent meetings, seminars or conferences is subject to prior City Council approval. The chairperson, vice -chairperson, and one additional commissioner are permitted to attend conferences. For the third attendee, the commissioner with the highest seniority has the first opportunity to attend a conference; and the commissioner with the second highest seniority may attend the second conference; and so on until all commissioners have attended a conference. The process then starts over again with the person with the highest seniority. In the event any of the three members should be unable to attend a conference, another commissioner shall be afforded the opportunity, again based on seniority. (City Policy No. 344)

198

Notwithstanding the above, a commissioner must have attended 75% of the regular commission meetings during the six months prior to the conference in order to attend.

Conferences are limited to those held within the State of California. Travel expenses are provided per City policy on the same basis as provided for management staff subject to budget approval.

V. MEETINGS, AGENDAS, MINUTES AND PROCEDURE
A. REGULAR MEETINGS
Commissions, boards and committees should establish meetings as required for the purpose of the body. Meetings shall be open to the public. All such meetings are generally held in City Hall, but may be adjourned from time to time to meet elsewhere within the City for specific purposes.

Agendas and minutes shall be prepared, posted and maintained in accordance with all laws and policies of the State of California and the City.

B. ADJOURNED MEETINGS
If for any reason, the business to be considered at a regular meeting cannot be completed, the commission, board or committee then may designate a time and date for an adjourned meeting. Any matter to have been considered at the regular meeting may be processed at an adjourned meeting. But in order to so adjourn, it is necessary that this be announced to the public present at the time of adjournment and so recorded in the minutes. A notice of an adjourned meeting shall be prepared and posted as required by law.

C. SPECIAL MEETINGS
A special meeting may be called by the chairperson or a majority of the members. Care must always be taken when this is done so that adequate advance notice is given.

Such notice requires that all interested parties be notified and a notice be posted at least 24 hours in advance of the special meeting. Interested parties include the City Council, the City Clerk, all members of the commission, board or committee and those news media who have filed a written request. The notice must contain the time and place for such a meeting and the specific subject matter(s) to be considered.

Introduction of other items at a special meeting is prohibited.

D. SUBCOMMITTEES
The chairperson may appoint special subcommittees of less than a quorum of the commission who then may meet at the convenience of the subcommittee members to carry out the purpose of the subcommittee. Subcommittees may meet without public

199

notice or input. However, any recommendation of a subcommittee shall be presented for discussion and vote at a public meeting of the commission, board or committee.

E. QUORUM
A quorum consists of a majority of the members of any one body. A quorum is required for the conduct of business at any meeting whether it is a regular, adjourned or special meeting. Members are expected to be present at all meetings, however, should a member know in advance that attendance would be impossible, the member should notify the commission secretary or chairperson as soon as possible.

In the event a majority of the commissioners scheduled to meet will not be present to establish a quorum, the City Administrator's office, City Councilmembers and representatives of the news media who have filed written requests for same should be notified by telephone or e-mail. A notice should be posted indicating the meeting cancellation or adjournment due to a lack of a quorum. The date and time of the adjourned meeting should be included on the posted notice.

F. AGENDAS
Each commission, board or committee has an assigned staff liaison serving as secretary. The secretary is responsible for the preparation and distribution of an agenda and supporting documents prior to each meeting. Agendas must be posted 72 hours before a regular meeting.

Materials for an agenda are submitted to the secretary no later than five (5) days prior to the meeting. Agendas, with supporting documents, are available for pick up by members at least three (3) days prior to the actual day of the meeting. Supporting documents include, but are not limited to, reports, memoranda, maps, photographs and correspondence.

Commission, board and committee members, the Council and the news media should be kept well informed of all matters to be discussed at a public meeting. While it is recognized that there may be exceptions to the rule, the persons responsible for preparing an agenda should make every effort to see that items to be discussed are carried on the agenda. Only those items appearing on the agenda should be considered at each meeting. However, on two-thirds vote of those members present or unanimous vote if less than two-thirds of the members are present, may allow other items to be introduced and action taken, if urgency exists and delay would be harmful to the public interest.

G. MINUTES
Minutes are taken of all commission, board and committee meetings, transcribed and usually mailed out or e -mailed with the next agenda to the members, Councilmembers, and representatives of the news media who file written requests for same.

200

The approved minutes are the vehicle through which the commission, board or committee as a whole or its individual members express their interest or opinion. The minutes are submitted to the City Council and placed on file with the City Clerk for public access. While other avenues exist for communication of interest or opinion, the meeting minutes remain the official document of record.

H. PROCEDURE
Robert's Rules of Order
Each commission, board or committee may adopt such rules and procedures as it feels necessary to accomplish its duties. Such rules are subject to City Council approval before becoming effective. In the absence of such rules, the guidelines on parliamentary procedure contained in Robert's Rules of Order Newly Revised (RRONR) will be followed. The RRONR provides a useful set of rules of conduct of meetings. The goal of the rules is to permit each member of the body an opportunity to be heard and to provide an orderly process for decision -making. A brief description of the parliamentary process used by RRONR follows.

A MOTION is a proposal that the body take a certain action or "go on the record" as having taken a certain stand on an issue. Motions need to be concise and should be stated positively (e.g., "I move to deny..." rather than "I move to not approve..."). The motion needn't contain its rationale. Sometimes makers of motions give their reasons for the proposal as if it were part of the motion. The integration of debate into the motion tends to confuse the proceedings.

Once a motion is made, it must be SECONDED. If it is not seconded, it dies without any debate. If seconded, the motion may be DEBATED, unless there is no debate or it is a type of motion, which is not subject to debate. Finally, following debate (if any), the motion is subjected to a VOTE.

A motion must be in ORDER for the body to entertain it. That means that the motion must relate to the business at hand and be presented at the appropriate time. In addition, the practice of "friendly amendments," which are offered to the maker of the motion, and which, if accepted by the maker and the seconded, effectively amend the motion without the formality of a separate motion.

The most important element in the RRONR may be that everyone know and understand the rules in advance. After all, rules of procedure are intended to facilitate, not complicate, the transaction of business.

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VI. IMPOSED RESTRAINTS
Certain limitations have been placed upon the powers of the City Council and its appointed commissions, boards and committees by statutory and case law. In certain instances, application of these restraints may be crucial in the government process. In instances of doubt, the opinion of the City Attorney should be sought.

A. CONFLICT OF INTEREST - COMMISSIONERS
Generally, it is unlawful for a commission member to have an interest in any City contract, sale, purchase, finding or transaction in which the member is involved in a business or personal capacity. Conflict of interest may disqualify the commission member and may result in additional penalties. Any specific concerns should be directed to the Office of the City Attorney.

B. PUBLIC RECORDS LAWS
The Government Code of the State of California provides that all official records of the City are generally open to inspection to any interested person at reasonable times.

Exceptions to this law are limited to those records specified in the California Public Records Act relating to private matters including litigation, personnel, and other topics where disclosure of such records would not be in the public interest. All minutes and supporting documents are public records and must be available for public review.

C. SECRECY - THE BROWN ACT
The Ralph M. Brown Act is the law which provides that any "legislative body", whether City Council, commission or official committee thereof, shall hold any meeting at which action is taken other than at a duly called and regularly held meeting, notice of which is provided by either resolution or ordinance or by adjournment of a prior meeting. A "meeting" takes place whenever a quorum is present and official business is considered or discussed.

Caution should be exercised, if it happens that a quorum of members gathers at a public or private place, so that such will not be interpreted as a meeting. Official business of the commission should not be discussed. The Brown Act does not apply to obvious social gatherings where no official discussion or action is made relative to the affairs of the City.

D. DISCRIMINATION AND EQUAL PROTECTION
All rules, regulations, laws, services and facilities must apply equally to all persons and favor shall not be given to any segment of the community. Similarly, all laws and ordinances of the City must afford equal protection to all facets of the community, unless the purpose of a City action requires special classification of the community.

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E. DUE PROCESS
All governmental procedures and processes must allow any affected party a right to be heard, and an opportunity to offer testimony on the question at issue in the matter involved. Unfair determinations based on bias, or refusal to permit an opportunity to be heard, etc. may invalidate actions.

F. REASONABLENESS
Every action of municipal government must be reasonable; or, otherwise stated, not capricious, extreme, arbitrary or abusive. Simply stated, actions must be justified by a rational basis.

G. USE OF PUBLIC PROPERTY
Public property, equipment and facilities may not be used for private or personal purposes. Facilities, equipment and supplies provided by the City are to be used for official functions only.

H. TICKET DISTRIBUTION POLICY
In December 2008, the Fair Political Practices Commission ("FPPC") amended Section 18944.1 of the California Code of Regulations relating to tickets or passes to events distributed to, or at the behest of, public officials.

The City of Placentia City Council at the March 3, 2009 meeting approved Resolution No. R-2009-19, adopting a ticket distribution policy to conform with California Code of Regulations, Section 18944.1, as amended by the FPPC. A full copy of the City of Placentia's Ticket Distribution Policy is included with this Manual as Exhibit A.

I. CODE OF ETHICS AND CONDUCT
In November 2022 the City Council adopted the Code of Ethics and Conduct which states that the City of Placentia will operate and do business with the highest level of integrity, professional and personal responsibility. The purpose of the code is to encourage high standards of behavior by public elected and appointed officials to assist with decision -making and to increase public confidence in the institutions and officials that serve them.

J. AB1234 ETHICS TRAINING
State law requires local agency officials — including many commissioners, committee members and board members — to receive at least two hours of training in general ethics principles and ethics laws relevant to their public service every two years (AB1234). Additional trainings may be required on a periodic basis.

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VII. RELATIONSHIPS WITH COUNCIL, CITY

STAFF AND OTHERS
A. COUNCIL RELATIONS
Commission, board or committee members should avoid discussing the recommendations of the body with individual Councilmembers once a vote is taken when such is for the purpose of exerting influence. Written communications from the commission, board or committee to the City Council in sufficient time to be placed on the agenda is the preferred method for making recommendations to the Council.

The final authority and responsibility for public policy decisions rests with the City Council. The Council has appointed commissioners, board and committee members as advisors to them. This underlying philosophy makes it improper for an individual member of an advisory board to try to persuade the Council into the acceptance of a recommendation other than that voted by the majority. The role of an advisory board is to assist the Council in the formation of policy because the board is created only for the specific purpose of advising, being a guide to public opinion, and promoting specific projects in the community at large.

The Council has adopted a Code of Ethics and Conduct Policy on November 15, 2022, which states that "in keeping with their role as stewards of the public interest, members of Council shall not appear on behalf of the private interests of third parties before the Council or any board, committee, or commission or proceeding of the City, nor shall members of boards, commission or commissions appear before their own bodies or before the Council on behalf of the private interests of third parties on matters related to the subject matter jurisdiction of their bodies."
B. STAFF RELATIONS
Staff personnel are assigned by the City Administrator to assist and act in a technical capacity to commissions, boards or committees. It is not expected that every staff recommendation will be followed; however, because of staffs technical knowledge, full consideration should be given to their recommendations. Just as any advisory board is held accountable to the City Council, so is staff to the City Administrator.

After staff makes a report or recommendation to a commission, board or committee (which recommendation may or may not be followed), they are at liberty to make the same recommendation to the City Council through the City Administrator, even though the advisory board may have taken a different position. City Staff may be a part of the advisory board; however, they do not hold any voting authority within the advisory board. Staff has been employed by the City Administrator to provide technical guidance.

Staff members are obligated to make objective recommendations.

Failure of a staff member to provide expected or promised service to an advisory board is a basis for complaint to be brought to the attention of the City Administrator. Since

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staff personnel are directly responsible to the City Administrator, it is his/her responsibility alone to allocate their time and efforts in the best interest of the total City government, to investigate staff, and take appropriate personnel action when necessary.

C. RELATIONS WITH OTHER COMMISSIONS, BOARDS, AND COMMITTEES In the areas where there is overlap of jurisdiction between various bodies, it is important that coordination occur to ensure proper consideration of different viewpoints that may occur, and to minimize duplications or conflicts. Further, joint meetings with the City Council and other commissions, boards and committees may be mutually beneficial whenever two bodies are simultaneously addressing the same topics.

III. CONCLUSION
There is no desire on the part of the City Council or City staff to control any commission, board or committee member's independent thought or judgment. Appointments are made to these bodies by the Council based on judgment that those persons appointed have the knowledge, ability and interest and that their contributions will be of valuable assistance. All suggestions and ideas are most welcome, whether presented as an individual citizen, a member or a majority vote of an advisory board. However, membership on a commission, board or committee limits to a degree the freedom of advocacy before the City Council or other bodies on those issues that are to be considered by the member's commission, board or committee. The collective recommendation of the commission, board or committee to the City Council may include the positions of all members.

A commission, board or committee is created as an advisory arm of the Council as the result of a policy decision. Each has been charged with certain responsibilities in specified areas and it is within these that the body should act. It may be that a member or minority of members of an advisory board may disagree with an established policy.

This is part of the democratic process. In spite of conflicting viewpoints, this is the accepted process for addressing the issues and forwarding the majority opinion to Council or to accomplish the tasks assigned.

The City is proud of its citizen participation and extends a hearty welcome and thanks to all commission, board and committee appointees.

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APPENDIX

PLACENTIA COMMISSIONS, BOARDS & COMMITTEES

DUTIES, MEETING DATES, AND TIMES

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CENTENNIAL STEERING COMMITTEE

MEMBERSHIP
The Centennial Steering Committee consists of
o Two (2) Members of the Placentia City Council
o Five (5) Members from each City Council District
o One (1) Member from Kiwanis
o One (1) Member from Placentia Library
o One (1) Member from Rotary
o One (1) Member from Women's Round Table
o One (1) Member from Placentia Yorba Linda Unified School District o One (1) Member from Veterans Advisory Committee
o One (1) Member from Placita Santa Fe Merchants
o One (1) Member from Chamber of Commerce
o One (1) Member from Senior Advisory Committee
o One (1) Member from Heritage Festival Committee
o Two (2) Members from Historical Committee

MEETINGS
The Centennial Steering Committee meets the second Monday of each month at 5:00 p.m. starting on February 10, 2025.

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on matters related to the planning and coordination of the various events leading up to the City's 100th anniversary of incorporation in 2026.
• The Committee is responsible for ensuring the events and activities reflect the city's heritage, honor its past, and promote active participation from residents, businesses, and local organizations.
• The Steering Committee is divided into five (5) task -oriented subcommittees, each focused on specific aspects of the celebration.

MARKETING SUBCOMMITTEE
The Marketing Subcommittee will work with a contractor to aid in the selection of the Placentia Centennial logo and branding design. This Subcommittee will present their final logo to the City Council for consideration and approval. They will also be responsible for approving logo use on all Centennial materials. The logo and color palettes will be incorporated on flyers, brochures, promotional items, and other Centennial materials such as posters and volunteer shirts. They will also create a Centennial Celebration website platform on the City website, assist with content suggestions, and maintain accountability for the relevancy and accuracy of posted

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information. The Marketing Subcommittee will work to provide the community with essential information about the upcoming celebrations, a finalized event and activities timeline, and dissemination of core marketing materials across various social media platforms and mailers.

COMMUNITY/BUSINESS PARTICIPATION SUBCOMMITTEE
The Community/Business Participation Subcommittee will work closely with local businesses to integrate centennial themes into their branding, promotions, and store displays throughout 2026. This may involve creating centennial-themed window displays, offering special promotions, and incorporating Placentia's 100 -year celebration into product packaging. The subcommittee can also encourage businesses to sponsor centennial events and display their support through branded materials, such as banners or merchandise. Additionally, the subcommittee could engage the community in beautification projects, like mural paintings and historical landmark clean-ups, and organize volunteer efforts for centennial activities at the annual Love Placentia Day of Service event. Collaborating with businesses to host pop-up centennial booths would provide a platform for sharing historical information and merchandise. Business leaders could be recruited as Centennial Ambassadors, promoting the celebration and encouraging widespread business participation.

SPECIAL EVENTS SUBCOMMITTEE
The Special Events Subcommittee will help plan the grand birthday celebration in December 2026, marking Placentia's official 100th anniversary. In addition, they will incorporate centennial themes into all city events throughout the year, enhancing celebrations with special activities and programming. The subcommittee will also assist in recruiting volunteers to support the birthday event and staff centennial booths at various city events, ensuring broad community involvement.

HISTORICAL SUBCOMMITTEE
The Historical Subcommittee will collaborate with local historians, the Placentia Library, and the Placentia Historical Committee to gather historical documents, photos, and stories for a centennial history book. The subcommittee will oversee drafts and provide feedback to ensure the book accurately reflects the city's history and achievements.

They will make recommendations for incorporating historical displays and exhibits into City events throughout 2026. They will also assist with digging up the time capsule and coordinate the creation and burial of a new one to be opened at a future milestone celebration.

SPONSORSHIP SUBCOMMITTEE
The Sponsorship Program Subcommittee is tasked with developing an exciting and donor -flexible sponsorship program that innovatively highlights Placentia's Centennial Celebration plans and garners support from businesses and community members that may never have financially supported general community efforts until this opportunity.

To enhance sponsor visibility, a recognition program could be created to highlight sponsors through social media, newsletters, and acknowledgments during centennial events. In -kind sponsorship options, where businesses contribute products or services

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instead of cash, could also be promoted, allowing for contributions like catering, printing, or donated items for raffles. Additionally, the subcommittee could work with the Community/Business Participation Subcommittee to feature a "Local Business Spotlight" at centennial events, allowing selected sponsors to showcase their products or services.

STAFF LIAISON
Communications and Marketing Manager and/or designated staff member(s).

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CIVIC CENTER JOINT USE COMMITTEE

MEMBERSHIP
The Civic Center Joint Use Committee consists of five (5) members, two (2) of which are appointed by the Board of Trustees of the Library District and three (3) of which are appointed by the City Council. The term of office is for four (4) years.

MEETINGS
Meetings of the Civic Center Joint Use Committee are held quarterly.

POWERS AND DUTIES
• The Civic Center Joint Use Committee serves as an Advisory Board to the City Council and the Library Board of Trustees on matters relating to the Civic Center.

STAFF LIAISON
City Administrator and Deputy City Administrator and/or designated staff member(s).

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FINANCE AND INVESTMENT COMMITTEE

MEMBERSHIP
The Finance and Investment Committee consists of three (3) members, the Mayor, Mayor Pro Tem, and City Treasurer.

MEETINGS
Regular meetings of the Finance and Investment Committee are held as needed.

POWERS AND DUTIES
• Reviews the City's Investment Policy annually, review quarterly investment performance, and to consult with the City Treasurer regarding current investments and future investment opportunities.
• Assist in the development of five-year capital budgets and revenue projections. • Review the annual budget and make recommendations to the City Council. • Studies all fiscal issues and recommends possible improvements and economies. • Issue reports to the City Council on the City's investment and financial conditions.

STAFF LIAISON
City Administrator, Finance Director and/or designated staff member(s).

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FINANCIAL AUDIT OVERSIGHT COMMITTEE

MEMBERSHIP
The Financial Audit Oversight Committee consists of five (5) members who serve for a period of three (3) years. Members are chosen from residents (18 years or over) of the City (residency requirement can be waived by City Council) who have knowledge of accounting/financial principles and it is desirable that they have experience in government accounting. All members are appointed by the City Council and serve at the discretion of the Council.

MEETINGS
Regular meetings of the Financial Oversight Committee are held as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council and City Administrator with their primary role being to provide an internal audit function. • Assist with the development and issuance of a Request for Proposals from qualified audit firms to perform an internal review of selected financial activities and internal control procedures; to interview qualified proposers; to negotiate cost; and to report to the City Council with a recommendation for audit firm selection. • Return to the City Council with recommendations for administrative policies and procedures.

STAFF LIAISON
Director of Finance and/or designated staff member(s).

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HERITAGE FESTIVAL COMMITTEE

MEMBERSHIP
The Heritage Committee, consisting of seven (7) members to be known as the Executive Board, has been established by the City Council, and shall have as its responsibility and purpose the planning and execution of the City's annual Heritage Celebration and related Heritage activities within the Community. The Committee may enlist the help and support of a variety of other volunteers to assist in carrying out its purpose. The City Council shall approve the parade route, theme, budget, and addition or removal of an Executive Board member.

APPOINTMENTS AND VACANCIES
The nine members of the Heritage Committee Executive Board shall be appointed by the Mayor of Placentia, with consensus of the Placentia City Council. The nine (9) member Executive Board shall consist of a majority of Placentia residents at all times (i.e. five or more members must be Placentia residents). Additional volunteers interested in assisting with subcommittee work must be added to the subcommittees by majority vote of the Executive Board.

CHAIRPERSON
In January of each year, the Committee shall select a Chairperson from the Executive Board members, by majority vote. The Chairperson shall be a resident of Placentia or have been a member of the Executive Board for a minimum of three years. The chairperson's responsibilities are top reside over meetings and to act as the formal Committee representative to the City Council.

OFFICERS
In addition to the office of Chairperson, each January the officers of 1st Vice Chairperson, 2nd Vice Chairperson, Treasurer, and Secretary, shall be selected from among the Executive Board by majority vote.

MEETINGS
The Committee shall hold a public monthly meeting at least once per month in a City facility. Meetings shall be posted and conducted in accordance with the California Ralph M. Brown Act. The attendance of a majority of the Committee's Executive Board.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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HISTORICAL COMMITTEE

MEMBERSHIP
The Historical Committee consists of nine (9) regular members who are appointed by the City Council. Committee members typically are familiar with historic preservation principles and practices and have gained knowledge of Placentia history from either long-term residence and/or study and research.

MEETINGS
The Committee meets regularly at 6:00 p.m. on the fourth Tuesday of every month.

Special meetings may be scheduled as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council on matters related to historical structures and/or sites located in Placentia.
• Nominates buildings, sites or districts within the City for designation as local landmarks per Policy No. 703.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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CITY COUNCIL

HISTORIC PRESERVATION COMMITTEE

MEMBERSHIP
The City Council Historical Preservation Committee consists of two (2) regular members of the City Council. Committee members typically are familiar with historic preservation principles, land use, and have gained knowledge of Placentia history.

MEETINGS
The Historic Preservation Committee meets as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council on matters related to historical preservation in Placentia.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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CITY COUNCIL

HOUSING, COMMUNITY AND ECONOMIC DEVELOPMENT

COMMITTEE

MEMBERSHIP
The City Council Housing, Community and Economic Development Committee consists of two (2) regular members of the City Council.

MEETINGS
The City Council Housing, Community and Economic Development Committee meets as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on matters related to significant developments as it relates to land use regulations, urban design and building standards.
• The Committee may receive presentations or project submittals from private development entities and may review economic/financial documents or proposals. If private development entities attend and present to the Committee, a City Attorney representative must attend the Committee meeting. • Members review issues related to the City's general plans and zoning, housing, land use regulations, development, building standards and economic development policy.

STAFF LIAISON
City Administrator, Director of Development Services and/or designated staff member(s).

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MEASURE U COMMITTEE

MEMBERSHIP
The Measure U Committee consists of two (2) residents and the City Treasurer.

MEETINGS
Regular meetings of the Measure U Committee are held as needed.

POWERS AND DUTIES
• Reviews the City's Measure U revenues and expenditures. • Studies all fiscal issues related to Measure U funding. • Issue reports to the City Council on the City's Measure U conditions.

STAFF LIAISON
City Administrator, Director of Finance and/or designated staff member(s).

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NAVIGATION CENTER ADVISORY BOARD

MEMBERSHIP
The Navigation Center Advisory Board consists of two (2) regular members of the City Council and the following members:
• Representative(s) appointed by the Orange County Board of Supervisors • Representative(s) appointed by the local City Council • Representative(s) appointed by the local Chief of Police • Representative(s) appointed by the local Neighborhood Association (if applicable)
• Representative(s) appointed from the local business association or Chamber of Commerce
• Representative(s) appointed by the local school district • Representative(s) appointed from local homeless outreach agencies

MEETINGS
The Navigation Center Advisory Board meets every other month.

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on matters related to the Placentia Navigation Center.
• Provide ongoing review of the operations of the Placentia Navigation Center. • Enhance community relations.
• Bring forth information of any strengths and successes of the Placentia Navigation Center.
• Bring forth any concerns from the neighborhood, local businesses, City, County, service provider partners, and shelter clients about the operation of the Placentia Navigation Center.
• Oversee the accountability and grievance process and policies of the Placentia Navigation Center.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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CITY COUNCIL

OLD TOWN PLACENTIA PARKING

COMMITTEE

MEMBERSHIP
The City Council Old Town Placentia Parking Committee consists of two (2) regular members of the City Council

MEETINGS
The City Council Old Town Placentia Parking Committee meets as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council on matters related to parking in Old Town Placentia.
• Initiates parking studies and impacts as needed in Old Town and presents findings and recommendations to the Placentia City Council.

STAFF LIAISON
City Administrator, Deputy City Administrator and/or designated staff member(s).

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PARKS ARTS AND RECREATION COMMISSION

MEMBERSHIP
The Recreation and Parks Commission consists of five (5) regular members serving a term of office for four (4) years each. All members are appointed by the City Council.

MEETINGS
Regular meetings of the Recreation and Parks Commission are held at 6:30 p.m. on the second Tuesday of each month in City Hall.

POWERS AND DUTIES
• Acts in an advisory capacity to the City Council and the City Administrator on all policy matters pertaining to all parks presently established by the City Council and all future parks to be established by the City Council and on all recreational programs, cultural arts programs, health/wellness programs and special events for the community.
• Assists in the development of plans for seasonal and year-round recreation, arts, special events, and health and wellness activities and programs. • Establishes rules and regulations, subject to the approval of the City Council, for the use of City parks and recreation facilities.
• Adopts a master plan for the development of each City park, subject to the approval of the City Council and reviews subsequent precise plans for conformance to the master plan.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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PLACENTIA COMMUNITY FOUNDATION

MEMBERSHIP
The Placentia Community Foundation Board of Directors (Board of Directors) shall consist of eight (8) individuals, who shall be appointed At -Large by the Board of Directors. In addition to the eight (8) At -Large board members, the Mayor of the City of Placentia, or his/her designee, shall serve as a non -voting ex -officio member of the Board of Directors, representing the interests of the Placentia City Council. The Placentia City Treasurer shall also serve as a non -voting ex -officio member of the Board of Directors.

MEETINGS
Regular meetings of the Placentia Community Foundation are held at 8:30 a.m. on the fourth Monday of every month.

POWERS AND DUTIES
• The Placentia Community Foundation is a 501(c)(3) California non-profit public benefit corporation formed on October 22, 2009.
• The Placentia Community Foundation's purpose is to undertake fundraising activities and provide grants and other aid to charitable endeavors on behalf of and in the City of Placentia.
• The Placentia Community Foundation shall accomplish its purpose by seeking to improve cultural, educational, and recreational programs offered by the City, and also by seeking to preserve, protect and enhance the quality of life for residents through helping to support, establish and fund other local non-profit organizations that will directly benefit the Placentia community.
• In 2017, the Placentia Community Foundation updated their Bylaws. These Bylaws may be amended in any manner consistent with the articles of incorporation and the California Nonprofit Public Benefit Corporation Law by a majority of the Board of Directors.

STAFF LIAISON
Until the Foundation is financially able to provide this function on its own, the City shall assign a City Staff member to serve as the Executive Secretary to the Board of Directors, with no voting privileges. The Executive Secretary shall assist with administrative functions of the Board of Directors, keep minutes, and maintain all original documents. The Foundation shall assign these duties to its own staff member, once it is financially able to do so.

Director of Community Services and/or designated staff member(s) is currently assigned as the Executive Secretary.

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PLACENTIA DISASTER COUNCIL

MEMBERSHIP
The Placentia Disaster Council consists of five (5) regular members who serve a term of office for four (4) years. All members are appointed by the City Council and serve at the discretion of the Council.

MEETINGS
Regular meetings of the Placentia Disaster Council are held as needed at Placentia City Hall.

POWERS AND DUTIES
• Title 11- Emergency Organization of the City of Placentia Municipal Code creates the Placentia Disaster Council (PDC) and designates the Mayor to serve as the Chair of the Disaster Council.
• Assist with updating the City's Emergency Operations Plan, Hazardous Mitigation Plan
• Assist with disaster related table -top exercises and other work plan items associated with emergency management.

STAFF LIAISON
Emergency and Health Services Manager.

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PLANNING COMMISSION

MEMBERSHIP
The Planning Commission consists of seven (7) members (per City Charter) appointed by the City Council. The term of office is for four (4) years.

MEETINGS
Regular meetings of the Planning Commission are held at 6:30 p.m. on the second Tuesday of each month in the City Council Chambers.

POWERS AND DUTIES
• After a public hearing thereon, recommends to the City Council the adoption, amendment or repeal of the General Plan, or any part thereof, for the physical development of the City.
• Exercises such control over land subdivisions as is granted to it by the City Council and by the laws of the State of California.
• Makes recommendations concerning proposed public works and for the clearance and rebuilding of blighted or substandard areas within the City. • Exercises such functions with respect to zoning as may be prescribed by ordinance not inconsistent with the City Charter.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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PUBLIC FINANCING AUTHORITY OF THE PLACENTIA ENHANCED

INFRASTRUCTURE FINANCING DISTRICT

MEMBERSHIP
The Public Financing Authority of the Placentia Enhanced Infrastructure Financing District consists of five (5) regular members consisting of two (2) members of the City Council, one (1) member of the County Board of Supervisors, and two (2) members of the community.

MEETINGS
Regular meetings of the Placentia Enhanced Infrastructure Financing District Public Financing Authority are held as needed.

POWERS AND DUTIES
• The Placentia Enhanced Infrastructure Financing District ("Placentia EIFD") was formed as a partnership between the City of Placentia and the County of Orange. • The Placentia EIFD was established as a means to fund critical infrastructure of communitywide and regional significance with a focus on the Old Town Placentia Revitalization Plan area, by providing a means to capture property tax increment revenue ("T1") generated by new development within the district. • The City and County formed the Public Financing Authority of the Placentia Enhanced Infrastructure Financing District ("PFA') to act as the governing body of the Placentia EIFD in accordance with EIFD statutes.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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SENIOR ADVISORY COMMITTEE

MEMBERSHIP
The Senior Advisory Committee consists of seven (7) members. The members will be appointed by the City Council with two (2) members being representatives from the Placentia Senior Center and five (5) at -large seniors. All members shall be 55 years of age or older.

MEETINGS
The Senior Advisory Committee meets quarterly on the third Wednesday of the month at 6:15 p.m. at City Hall.

POWERS AND DUTIES
• Act as liaison for all seniors in the City and advise on ways to enrich and enhance the health and quality of life of seniors in the community. • Solicit input and act as a public forum for issues that affect seniors in the City. • Provide advice based on input received to improve the programs, policies, and services provided to seniors. Identify barriers to access by seniors to City services and programs. Form partnerships in the community to educate, inform, and improve the quality of life for seniors.
• Assist with volunteer recruitment.
• Assist with the marketing of the Senior Center services, programs, and events.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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CITY COUNCIL

SEWER, UTILITY, RECYCLING AND REFUSE COMMITTEE

MEMBERSHIP
The City Council Sewer, Utility, Recycling and Refuse Committee consists of consists of two (2) regular members of the City Council.

MEETINGS
Regular meetings of the City Council Sewer, Utility, Recycling and Refuse Committee are held as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council on matters related to utilities, sewer, recycling and refuse matters.
• Reviews proposed rate adjustments, participate in ongoing negotiations and rates studies related to the various utility service providers.

STAFF LIAISON
City Administrator, Deputy City Administrator and/or designated staff members(s).

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STREETSCAPE AND TRANSPORTATION ADVISORY COMMISSION

MEMBERSHIP
The Streetscape and Transportation Advisory Commission consists of five (5) regular members who serve a term of office for four (4) years. All members are appointed by the City Council and serve at the discretion of the Council.

MEETINGS
Regular meetings of the Streetscape and Transportation Advisory Commission are held at 6:00 p.m. on the third Monday of every other month (odd months).

POWERS AND DUTIES
• Traffic safety issues, active transportation programs and projects; transportation management including neighborhood traffic and parking management programs, review and consideration of permit parking districts and speed hump installation requests and the overall regulation of vehicle, bicycle, and pedestrian traffic within the City as described in Title 13 of the Placentia Municipal Code. • The Commission shall review recommendations for the removal, planting, replanting or disposition of public trees in the public right-of-way or on public property.
• The Commission shall review recommendations regarding appeals of tree removal requests made by individual property owners, neighborhood associations, or developers denied by City Staff.
• The Commission may make recommendations on designated tree species for specific streets and neighborhoods and shall be incorporated by reference into a future street tree master plan.

STAFF LIAISON
City Engineer/Transportation Manager and/or designated staff member(s).

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CITY COUNCIL

TECHNOLOGY AND INNOVATION COMMITTEE

MEMBERSHIP
The City Council Technology and Innovation Committee consists of two (2) regular members of the City Council.

MEETINGS
Regular meetings of the City Council Technology and Innovation Committee meets as needed.

POWERS AND DUTIES
• Review technology and innovation systems for City operations and applications. • Review the Citywide Fiber Optic System and discuss matters with service providers.
• Reviews Smart Cities systems and meets with vendors to review their products. • Serves in an advisory capacity to City Council on matters related to citywide fiber optic, technology, and smart cities systems and applications.

STAFF LIAISON
City Administrator, Deputy City Administrator, IT Manager and/or designated staff member(s).

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VETERANS ADVISORY COMMITTEE

MEMBERSHIP
The Veterans Advisory Committee consists of nine (9) regular members who serve until removed or resign. All members are appointed by the City Council and serve at the discretion of the Council.

MEETINGS
Regular meetings of the Veterans Advisory Committee are held at 4:00 p.m. on the first Monday of each between February and November.

COMPENSATION
None

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on veterans' affairs matters within the community.
• Considers veterans' matters submitted by the City Council, staff or public and recommends courses of action where appropriate.
• Matters considered by the committee's scope include all activities within the purview of the City Council relating to the annual Veterans Day Observance Ceremony and activities.
• Committee members are to familiarize themselves with veterans' activities through attendance at local/state/federal veterans' organizations. • Committee members need not be veterans to serve on this committee.

STAFF LIAISON
Police Chief and/or designated staff member(s).

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LIST OF DISBANDED COMMITTEES/COMMISSIONS

ADVISORY COMMITTEE ON THE DISABLED

CIVIC CENTER AUTHORITY

CULTURAL ARTS COMMISSION
Ordinance No. O-2019-11 to disband

ECONOMIC DEVELOPMENT COMMITTEE
Resolution No. R-2019-48 to disband

RECREATION AND PARKS COMMISSION
Ordinance No. O-2019-11 to disband

TRAFFIC SAFETY COMMISSION
Ordinance No. O-2019-11 to disband

OVERSIGHT BOARD TO SUCCESSOR AGENCY
Consolidated to Countywide Oversight Board

TRI CITY PARK AUTHORITY
Resolution No. 2016-51 to disband

CITIZENS FISCAL SUSTAINABILITY TASK FORCE

GENERAL PLAN STEERING COMMITTEE

PUBLIC SAFETY FACILITY AD -HOC COMMITTEE

RECREATIONAL VEHICLE PARKING AD -HOC COMMITTEE

YORBA LINDA WATER/GOLDEN STATE WATER DISTRICT

CITYWIDE FIBER OPTIC AND SMART CITY COMMITTEE

CITY COUNCIL DOG PARK AD -HOC COMMITTEE

BLUE RIBBON COMMITTEE FOR SENIOR/COMMUNITY CENTER

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Agenda Item No: 1 .i

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: January 14, 2025
Submitted by: Kyra Tao
From: Public Works
Subject:

Professional Services Agreements for On -Call Traffic Engineering Services Financial Impact:

Fiscal Impact:

Expense: $ 50,000 Contract Not -To -Exceed Amount for Each On -Call Contract $ 250,000 Cumulative Contract Not -To -Exceed Amount for a Total of Five (5) On -Call Contracts
Budget: $ 10,000 FY 2024-25 Operating Budget (103590-6015) $ 10,000 FY 2024-25 CIP Budget (652501-6741)
$ 20,000 FY 2024-25 Budget for On -Call Traffic Management Center Support Services
Summary:

The City maintains 63 signalized intersections and an advanced Traffic Management Center (TMC) in City Hall. The TMC allows communications between the City and its signalized intersections. The TMC serves as the central hub for traffic operations, where real-time traffic data is collected, analyzed, and disseminated to optimize traffic flow and respond to incidents.

On August 5, 2024, Staff solicited qualifications from professional traffic engineering firms to create a bench list of professional consultants to provide traffic engineering services specifically in support of various issues related to the City's TMC. A total of eight (8) proposals were received from qualified consulting firms with extensive experience in traffic engineering services. After a thorough review of the proposals by Staff, a bench list of the top five (5) ranked firms are proposed to be placed under contract to provide the City with traffic engineering services for all ongoing support to the City's TMC. The approval of this traffic engineering on -call services contract is a necessary step to ensure the City's traffic management systems are operating efficiently and can respond promptly to emerging traffic needs.

This action will provide the City with traffic signal operation management services over the next 5 years. In order to meet the needs of the Department and to provide prompt customer service, it has been necessary in the past to utilize multiple firms to effectively perform duties in an efficient and responsible manner. Therefore, multiple firms are again being recommended in order to provide continuity of service. Entering into an on -call contract with 231

the City does not guarantee that a consulting firm will receive work during the contract on -call term.

Staff recommends that City Council award contracts to the five (5) firms for a 3 -year term with an option for a two-year term extension based upon performance and at the discretion of the City. Each consultant shall serve on an on -call basis with a not -to -exceed contract amount of $50,000, the cost of which will be charged by individual task. Staff plans to select one (1) firm in the current fiscal year to provide TMC support utilizing the available Department budget up to $20,000.

Recommendation:

Recommended Action: It is recommended that City Council:

1. Approve a Professional Services Agreement with ADVANTEC Engineers, for professional consulting services to provide traffic engineering on -call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $50,000; and

2. Approve a Professional Services Agreement with AGA, for professional consulting services to provide traffic engineering on -call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $50,000; and

3. Approve a Professional Services Agreement with Kimley-Horn & Associates, for professional consulting services to provide traffic engineering on -call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $50,000; and

4. Approve a Professional Services Agreement with Iteris, for professional consulting services to provide traffic engineering on -call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $50,000; and

5. Approve a Professional Services Agreement with AET, for professional consulting services to provide traffic engineering on -call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $50,000; and

6. Authorize the City Administrator to approve any contract term extensions based on performance and amendments up to 10% of the contract not -to -exceed amount, or $5,000; and

7. Authorize the City Administrator to execute the above -mentioned Professional Services Agreements, in a form approved by the City Attorney.

Strategic Plan Statement:

There is no specific strategic planning goal or objective associated with this agenda item.

Discussion:

The City is responsible for safe and efficient operation of the transportation network, including traffic management, signal control, and monitoring of City streets. The Traffic Management Center (TMC) serves as the central hub for traffic operations, where real-time traffic data is collected, analyzed, and disseminated to optimize traffic flow and respond to incidents. The on -call services are essential to maintaining the City's traffic operations, providing timely and flexible support for various traffic -related issues, including signal timing evaluation and coordination, system maintenance, and system upgrades.
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As a result of the need to retain the professional assistance from qualified consultants to assist Staff with traffic engineering services with the focus on TMC in the City, Staff prepared an RFP for on -call services. A total of eight (8) proposals were received from qualified consulting firms with extensive experience in traffic engineering services. These proposals were evaluated by City Staff and the following are the top five final scores and rankings:

NO.

CONSULTANT

TOTAL SCORE
1 ADVANTEC Engineers
93 2
AGA
90 3
Kimley-Horn & Associates
91 4
Iteris
88 5
AET
88 By utilizing more than one (1) firm to provide traffic engineering services, the City can achieve greater flexibility in turning over traffic engineering support in a timely fashion. The scope of services under the contracts will include on -call support of various tasks pertaining to the City's TMC. The immediate tasks will include but not limited to:
• Monitor and report traffic signal malfunctions to the City as needed • Investigate and make recommendations on traffic signal improvements • Connect to and provide traffic signal input into system controllers • Coordinate with City's IT department to upgrade TMC infrastructure in the server room The top five ranked firms have demonstrated experience in managing traffic operations, have the technical expertise required for this specialized work, and have successfully worked with similar -sized municipalities. Among these firms, AGA, Iteris, and AET are currently providing the City with traffic operation management support services as part of several regional traffic signal synchronization projects funded by Orange County Transportation Authority (OCTA).

They have been responsive to the City's needs and are familiar with the City's current TMC infrastructure and deficiencies.

Staff proposes the City enter into professional service agreements with five (5) consultants for traffic engineering on -call services. Each consultant shall serve on an on -call basis with a not - to -exceed contract amount of $50,000. Each on -call contract with the City does not guarantee that a consulting firm will receive work during the on -call contract period. The consultants shall perform the on -call services at the direction of the Transportation Manager, based upon the agreed fee schedule submitted along with their respective proposal. Staff plans to select one (1) firm in the current fiscal year to provide TMC support utilizing the available department budget up to $20,000. The approval of this traffic engineering on -call services contract is a necessary step to ensure the City's traffic management systems are operating efficiently and can respond promptly to emerging traffic needs.

Fiscal Impact Summary:

The cumulative not -to -exceed contract amount for each proposed agreement is $50,000 for a grand total of $250,000 across all five (5) proposed contracts. The award of these contracts does not commit the City to expending any funds since the consultants will serve on an on - call, as needed basis. Staff plans to select one (1) firm in the current fiscal year to provide 233

TMC support utilizing the available department budget up to $20,000. A total of $20,000 has been budgeted in the approved Fiscal Year 24-25 Operating and CIP Budget for this purpose.

Funds for future TMC support services will be evaluated on a year-to-year basis based on the available budget as part of the City's annual budget process. As such, sufficient funds exist for the recommended actions.

Attachments
(Consultant signed) - Kimley-Horn and Associates - On -Call Traffic - PSA Packet_KH signed.pdf
(Consultant signed) Iteris - On -Call Traffic - PSA - updated 2024.12.16.pdf AET & Associates - On -Call Traffic - PSA - updated.pdf (Consultant signed) AGA Engineers Inc - On -Call Traffic - PSA - updated.pdf (Consultant signed) Advantec - On -Call Traffic - PSA.pdf 234

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH
Kimley-Horn and Associates, Inc.

THIS AGREEMENT is made and entered into this 14th, day of January, 2025 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and Kimley- Horn and Associates, Inc., a North Carolina corporation ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide On -Call Traffic Engineering Services, as more fully described herein; and B. WHEREAS, Consultant represents that it is "design professional" as that term is defined by California Civil Code Section 2782.8 and has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in the Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant is familiar with the laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
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(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and will exercise the professional standard of care to comply with all other Federal, State, and local laws and ordinances applicable to the services required under this Agreement.

Consultant warrants that it is not suspended or debarred from doing business with the United States government and can legally be paid from federal funds. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above - mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender, or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation and selection for training, including apprenticeship.

Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
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1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed Fifty Thousand Dollars ($50,000), unless authorized herein.

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described "Scope of Services", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 10% of the total contract sum. The City Administrator is authorized to approve a Change Order for such additional services. Where the original contract is $40,000.00 or less, City Council approval shall be required prior to any increase bringing the total compensation to more than $40,000.00.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A".

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of 3 Kimley-Horn and Associates, Inc.

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performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 35 months, ending on December 3, 2027, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. The term of the Agreement may be extended for one additional two-year term based on Contractor performance and at the discretion of the City.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending, or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates, or abandons a portion of this Agreement such suspension, termination, or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or 4 Kimley-Horn and Associates, Inc.

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rearrangement of its affairs.

The Consultant shall have the right to terminate this Agreement upon seven days' notice to the City upon breach by City of any of its obligations under this Agreement. In the event of such termination, the Consultant shall be paid for all services performed up to the effective date of the termination and all damages, if any, resulting from the Client's breach of this Agreement.

4.3. Compensation. In the event of termination for Consultant's default, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits. For all other terminations, Consultant shall be paid for all reasonable costs incurred and all professional services performed up to and including the date of termination.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps, and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Insurance. The Consultant and all subcontractors, if any, shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, insurance as set forth in Exhibit "B" attached hereto and incorporated herein by this reference.

Neither the City nor any of its officers, officials, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant. If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.

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described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "C" and incorporated herein by this reference.

5.4. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives, and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives, and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Proiect Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence, or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
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IF TO CONSULTANT:

Kimley-Horn and Associates, Inc.
1100 W. Town and Country Rd.

Suite 700
Orange, CA, 92868
Tel: (657) 291-8815
Attn: Ryan Calad
7 IF TO CITY:

City of Placentia
401 E. Chapman Ave.

Placentia, CA 92870
Tel: (714) 993-8121
Attn: Kyra Tao
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6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet, or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting, or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, and hold free and harmless the City, its officers, officials, agents, employees, and volunteers, at Consultant's sole expense, from and against any and all claims, liabilities, demands, actions, expenses, damages, suits, or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of or in any way connected with the performance of the Consultant, its employees, and/or authorized subcontractors' work undertaken pursuant to this Agreement which to the extent arise out of, pertain to or relate to the negligent acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of the Consultant, its employees and/or subcontractors. The defense obligation provided for hereunder shall apply whenever any claim, action, complaint or suit asserts liability against the City, its officers, officials, agents, employees, and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable, and whether or not there is any evidence of fault or wrongdoing by the Consultant, its employees and/or its subcontractors. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints, or suits arising out of the sole or active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the 8 Kimley-Horn and Associates, Inc.

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services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, State, or Federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information, and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files, and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall become, upon payment for such, and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City, but shall be made available to the City within ten
(10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes, or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.

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this Agreement and all reports, documents, information, and data, including, but not limited to, computer tapes, discs, or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates, and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant and its officers, employees, associates, and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates, or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant's duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project.

Consultant's participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project, if any, have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates, and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect. Furthermore, Consultant will comply with the following:
(a) Unauthorized Aliens. Consultant hereby represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of any work and/or services under this Agreement, and should any liability or sanctions be imposed against City for such use of
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unauthorized aliens, Consultant hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City. (b) E -Verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E -Verify program, Consultant shall enroll in the E - Verify program within fifteen (15) days of the effective date of this Agreement to verify the employment authorization of employees assigned to perform work hereunder. Consultant shall verify employment authorization within three (3) days of hiring a new employee to perform work under this Agreement. Information pertaining to the E -Verify program can be found at http://www.uscis.gov , or access the registration page at httDs://e-verify.uscis.gov/enroll . Consultant shall certify its registration with E -Verify and provide City its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable:

This Agreement, the City's Request for Proposals, the Consultant's Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or 11 Kimley-Horn and Associates, Inc.

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compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
Date:

Rosanna Ramirez, Acting City Administrator
ATTEST:

City Clerk and ex -officio Clerk
of the City of Placentia
CONSULTANT:

Digitally signed by Jason Melchor, P.E.
/J/J (CA PE No. 65218)
Z Date: 2024.12.04 11:27:06-08'00'
Signature
12 Date:

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Name and Title
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:

Date:

Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:

Date:

Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:

Date:

Kyra Tao, Project Manager
DEPARTMENTAL APPROVAL:

Date:

Chris Tanio, Director of Public Works
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EXHIBIT A

CONSULTANT'S PROPOSAL AND SCOPE OF WORK
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COST PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Fee Proposal Cover Letter
August 28, 2024
City of Placentia
Attn: Kyra Tao, PE, PTP, Transportation Manager
401 E. Chapman Avenue
Placentia, CA 92870
» 1100 W Town & Country Road, Suite 700
Orange, CA 92868
TEL 714.939.1030 FAX N/A
I Re: Proposal for the City of Placentia On -Call Traffic Engineering Services (RFP No. PW-24-03)
Dear Ms. Tao and Members of the Selection Committee:

As instructed by the City's RFP, we have provided our fee proposal in a separate, sealed envelope. We welcome the opportunity to discuss our fee with the City and are flexible to adjustments and refinements as necessary to better accommodate your needs on this project.

Thank you for this opportunity and we look forward to hearing from you as we are eager to continue our partnership with the City. Should you have any questions regarding our fee proposal, please contact project manager and point of contact Ryan Calad, PE, TE at 657.291.8815 or [email protected].

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Ryan Calad, PE, TE
Project Manager
Vo--,
Jason Melchor, PE*
Associate
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COST PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Kimley»)Horn
Hourly Labor Rate Schedule
Classification
Rate
Analyst I
$130 - $170
Analyst II
$165 - $195
Professional
$205 - $260
Senior Professional I
$250 - $335
Senior Professional II
$325 - $425
Senior Technical Support
$125 - $305
Technical Support
$110 - $180
Support Staff
$95 - $155
Effective through June 30, 2025. Subject to annual adjustment thereafter.

Internal Reimbursable Expenses will be charged at 5% of Labor Billings.

External Reimbursable Expenses will be charged at 10% mark-up, or per the Contract.

Sub -Consultants will be billed per the Contract.
kimley-horn.com
BROOPUPRF.A.CCT
1100 W Town & Country Road, Suite 700, Orange, CA 92868 714-939-1030
City of Placentia • TRCAORNG001547.2024
Kimley»)Horn 2 250

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic
Engineering Services
(RFP No. PW-24-03)
PREPARED BY:

Kimley»)Horn
Expect More. Experience Better.

1 Cover Letter

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Cover Letter
August 28, 2024
City of Placentia
Attn: Kyra Tao, PE, PTP, Transportation Manager
401 E. Chapman Avenue
Placentia, CA 92870
» 1100 W Town & Country Road, Suite 700
Orange, CA 92868
TEL 714.939.1030 FAX N/A
RE: Proposal for the City of Placentia On -Call Traffic Engineering Services (RFP No. PW-24-03) Dear Ms. Tao and Members of the Selection Committee:

The City of Placentia (City) is looking to establish a partnership with a professional consultant that possesses the wealth of knowledge, capacity, proven experience, and an unparalleled reputation in providing the City and its community with traffic engineering services.

Kimley-Horn is that consultant. The Kimley-Horn team knows that to truly be an effective partner on a range of future projects, the City's ideal consultant will provide a comprehensive and experienced team of industry leaders in transportation planning and engineering, demonstrate a commitment and responsiveness to the City, have the depth and resources for this contract, and offer a proven approach to on -call contracts.

We are committed to helping you achieve your goals, and we have a vested interest in your success. We offer the following benefits for you to capitalize on:

The Right Leadership. Our project manager, Ryan Calad, PE, TE, brings more than 18 years of traffic and transportation planning 000 and engineering experience as well as on -call contract management for local municipalities. Having worked with municipalities in the area for many years, Ryan is immediately available to provide efficient, cost-effective services to you, and he has taken great care in staffing our team with personnel who are leaders in their respective industries.

Wqra-
Effective Staffing and Resources. Kimley-Horn brings a local presence depth, access to qualified resources firmwide, and proven capability to manage and staff multiple, concurrent projects. Many of our team's staff for this contract are based in our Orange, Los Angeles, and Long Beach offices, so we can deliver projects locally with qualified staff. Ryan also has access to available, highly experienced staff from across Kimley-Horn, as our single -profit -center model makes resource -sharing across offices seamless.

Through our on -call contracts and public works project experience, we understand how to work on and deliver a variety of assignments, often happening at the same time. We are well prepared to serve you.

Extensive On -Call Experience. Kimley-Horn is proud of our history of serving public entities on on -call contracts and this has helped us develop an approach that leads to success. On -call contracts require a different approach from typical project -specific contracts, as each task order assigned under an on -call contract requires an individualized approach encompassing the various disciplines necessary to complete the assignment. We have held on -call contracts with 90 agencies in the Southern California region, over 26 of which are based in Orange County. Through this extensive experience, we are able to apply our first-hand knowledge with challenging transportation issues to best provide you with thoughtful methods of achieving your project goals.

We appreciate the opportunity to submit this proposal to the City and welcome the opportunity to work with you as a trusted advisor. If you have any questions regarding this proposal or require additional information, please do not hesitate to contact project manager Ryan Calad, PE, TE at 657.291.8815 or [email protected].

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Ryan Calad, PE, TE
Project Manager
Jason Melchor, PE*
Associate
*Jason Melchor, PE is authorized to bind Kimley-Horn and execute agreements on behalf of the firm. "Kimley-Horn acknowledges the receipt of two sets of Q&4 released via email on August 19, 2024, and August 21, 2024, respectively, City of Placentia • TRCAORNG001547.2024
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PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03)

TABLE OF CONTENTS
Cover Letter
Executive Summary
Project Team Organization
Relevant Experience and References
Project Understanding and Approach
Scope of Work
Schedule
Required Proposal Statements
Exceptions
Resource Allocation and Cost Proposal
Appendix
1 2
3 5
8 14
15 16
17 A-1
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Executive Summary

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Executive Summary
NM
Kimley-Horn offers complete traffic engineering services in-house, and has completed thousands of traffic engineering and operations projects, ranging from major areawide signal systems involving hundreds of intersections to single intersection safety audits, designs, and analyses. Our traffic engineering staff includes specialists in the areas of signal system and signalization design, signing and pavement marking studies and plans, safety and operations studies and plans, accident analysis and testimony, pedestrian safety programs, access management, parking studies and layout, circulation studies, and general traffic engineering consultation.

Our experienced professionals have completed a wide range of transportation projects across the United States for state, regional, urban, and rural agencies. We have completed thousands of traffic engineering projects and provide clients with services in virtually every aspect of traffic engineering, including:

A Traffic signal and system design
A Traffic studies/traffic impact analyses/operational analyses A Intersection and corridor signal timing and operations A Traffic control and construction sequencing
A Pavement marking and signing design
A Speed studies and safety evaluation and design
A Safety studies
A Pedestrian crossing studies and design
A Access, parking, and circulation studies
A InterlligentTransportation Systems (ITS) software development, wireless and fiber design, interconnect, and implementation A Highway and street lighting design
A Standards development
With the wealth of experience and in-house professional staff, the Kimley-Horn team will be the consultant to perform both Traffic Signal Operation Management and Traffic Engineering services for the City. An overview of our approach for each task is listed below:

Traffic Signal Operation Management
The success of any project can be directly attributed to: 1) skills and experiences of the team members managing the project, 2) understanding key project challenges and identifying solutions, 3) performing quality work, and 4) delivering timely responsive service to the City. The signal timing and traffic monitoring work will be led by Ryan Calad, PE, TE as well as Matthew Stewed, PE, TE and Richard Luo, EIT (City of Placentia resident) for the day-to-day operations review and management of the City's signal operations and management.

Traffic Engineering
Kimley-Horn offers complete in-house traffic engineering services in the areas of signing/striping and street studies, speed zoning studies, safety and operations studies, collision analysis, pedestrian safety programs, parking studies, site access and circulation studies, and general consultation in traffic engineering. To provide the City with excellent quality and professional expertise, we have identified Jason Melchor, PE as the task leader for this group of task disciplines, along with other specific key staff to help deliver as needed task support to the City. We tailor each on -call task assignment's scope of services specifically to the needs of the individual project and the City. Our familiarity with local standards will help us determine what will be necessary to assist the City with each task order.

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Project Team
Organization

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Project Team Organization
Firm Overview
Kimley-Horn is a full -service planning, engineering, and environmental consulting firm providing services to municipalities and public agencies nationwide. Since our founding in 1967, Kimley-Horn has grown from a small group of transportation planners and traffic engineers to a firm of more than 7,700 employees with 133 offices nationwide, including 13 in California. We offer clients the local knowledge and responsiveness of a small organization, backed by the depth of resources only a national firm can offer. Our engineers, planners, designers, and technicians have worked with public entities across Southern California since 1988, giving us broad local experience and familiarity with local agency standards as well as federal requirements. 57 YEARS
133 OFFICES
Kimley>>Horn
700+

EMPLOYEES
w
A! If hl rl'�►'�
Our growth over the last 57 years is the result of the firm's commitment to integrity and dedication to providing quality services —in fact, 70 percent of our work in 2023 was for repeat clients. Today, we are one of the highest ranked engineering, planning, and environmental consulting firms in the U.S. According to Engineering News -Record, our firm was ranked 10th overall among the nation's top 500 design firms in 2024.

Kimley-Horn will provide you support via our Orange office, located at 1100 W Town & Country Road, Suite 700, Orange, CA 92868.

For additional contact information, please refer to the Cover Letter section of this document.

Organizational Chart
Principal -in -Charge
Sri Chakravarthy, PE, TE
City of Placentia
Project Manager
Ryan Calad, PE, TE
OC/OA Manager
Kevin Aguigui, PE, EE, TE, CSEP
Traffic Signal Operation Management
Task Lead: Ryan Calad, PE, TE
TMC Operations & Signal Timing Support
Matt Stewart, PE, TE
Tim McCarron, PE
Richard Luo, EIT
Traffic Signal/ITS/TMC PS&E
Vivian Chong, PE
Zachary McFann, PE, TE
Carla Aboud, EIT
Rebecca Ung, EIT
TSMO Tech Support
Brian Sowers, PE
Jim Roldan,TE
Darya Shytkalo, PE
Traffic Engineering
Task Lead: Jason Melchor, PE
Traffic Control/Traffic Calming Design
Tim Chan, PE
Carla Aboud, EIT
Raven Ramos
Active Transportation & SRTS
Sowmya Chandrashekar, PE, TE, PTOE
Maya Bouchet, AICP
Matthew Jacobson, EIT, ENV SP
Jocelyn Soria Lira
Preliminary Engineering/Traffic Studies
Trevor Briggs, PE
Pouya Sadeghi, EIT
Dallas Willey, EIT
= Key Team Members
Proposed Staff Resumes
Your project manager, Ryan Calad, PE, TE, will use our proactive management system known as cast-aheads to detail personnel needs and determine availability each month. Our cast -ahead system schedules and organizes 1-, 3-, and 6 -month looks into each person's future workload, providing an accurate tool for keeping projects on schedule. Based on a review of our cast-aheads, the individuals selected for this team are available immediately to serve you and are in an excellent position to handle the workload required to complete this project.

We understand that the City expects that the project team proposed under this proposal will remain unchanged throughout the duration of the project. We will not replace key staff without prior consultation with the City.

Per the second set of released Q&,4, resumes for the proposed staff are included in the Appendix of this document.

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o
Relevant Experience
and References

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Relevant Experience and References
Kimley-Horn has an extensive history of completing on -call projects for local agencies in Southern California by successfully committing resources as needed, taking ownership of the project, maintaining the project schedule, obtaining team consensus, and delivering quality technical submittals.

We have developed a thorough understanding of the issues involved in on -call projects through our previous on -call contracts with various cities, counties, and state department of transportations (DOTs). We have successfully provided services to more than 90 California municipalities through on -call contracts, in addition to numerous county agencies and Caltrans.

Because transportation planning and traffic engineering have been mainstays of Kimley-Horn's practice for over 57 years, the City can be assured that we have the experienced professionals and resources to meet the City's needs. Some of our current and recently completed as -needed and on -call contracts are listed below:
11 p N wL+ •� y d
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C C R O
a� Q
V = V C d
L Gt Y G
raffic Signal Design
arrant Analysis
Signing and Striping
Conceptual Engineering
Parking Studies
Plan Review Services
On -Call Professional Traffic Engineering Services, Newport Beach, CA On -Call Traffic Engineering Services, Anaheim, CA
On -Call Traffic Engineering Services, Orange, CA
On -Call Traffic Engineering Services, Laguna Niguel, CA On -Call Professional Engineering Services, Seal Beach, CA On -Call Traffic Engineering Services, OCTA, CA
On -Call T2. Traffic Signal and ITS Design, Irvine, CA
On -Call T3. Traffic Engineering, Irvine, CA
On -Call Traffic Engineering Services, Palm Springs, CA On -Call Traffic Engineering Services, Diamond Bar, CA
On -Call General Engineering Services, Agoura Hills, CA As -Needed Professional Engineering Services, Inglewood, CA General Public Works On -Call Engineering Services, Culver City, CA On -Call Traffic Engineering Services, Santa Clarita, CA 6 9 0 6 0000061 6
6 0 0 0 0 0 0 0 0 0 0 6r
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O 0 0 0 0 0 0 0 0 0 0 0
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O 0 0 0 0 0 0 0 0 0 0 0 0 0
Kimley-Horn is proud of the projects we have worked on and completed as well as the relationships we have built with our clients. We encourage the City to contact the following references who can speak to our recent experience, the quality of our work, and the responsiveness of our team.

These references have been specifically selected, as all of them can also attest to the previous work completed by the proposed project manager, Ryan Calad, PE, TE.

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1/

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Q City ofAnaheim (On -Call Traffic Engineering and Transportation Planning) •
Kimley-Horn has provided transportation planning and traffic engineering services to the City of Anaheim for 15 years, under two different multi- year on -call contracts with the Planning Department and the Transportation Planning and Engineering Department. Services provided have included preparation of traffic design plans, cost estimates, and specifications. Additionally, Kimley-Horn has provided support to City staff with funding and grant applications, as well as with plan check reviews and staff augmentation. 1 Contact: Rafael Cobian, City Traffic Engineer
�. Telephone: 714.765.4991
$ Project Cost: $1,000,000
Q Start and Completion Date: September 2009 — Ongoing
et City of Irvine (2022 - 2025 Consultant Team Program Services for Traffic Signal and ITS Design, Irvine, CA)
Kimley-Horn is currently serving the City on a wide range of traffic engineering and ITS projects through this contract. One of the projects under this on -call contact includes the following:

Barranca Parkway Regional Traffic Signal Synchronization Program (RTSSP). Kimley-Horn is developing signal timing and design plans for traffic signal system improvements and updated signal timing coordination for 17 miles along Barranca Parkway, covering a total of 66 intersections and involving four different agencies —the cities of Irvine, Santa Ana, and Fountain Valley as well as Caltrans. As each agency is using different controllers, timing firmware, and central systems, our team is working to unify the operational features across each agency to provide drivers with a seamless travel experience. (Start and Completion Date: May 2021 — Ongoing) 1 Contact: Wyatt Sing, PE, Associate Engineer
%, Telephone: 949.724.7344
$ Project Cost: $750,000
© Start and Completion Date: May 2019 — Ongoing
City of Palm Springs On -Call Traffic Engineering Services, Palm Springs, CA Kimley-Horn was selected by the City to provide on -call traffic engineering services. Typical services include traffic signal design, traffic signal warrants, various traffic studies, and other technical documentations such as speed surveys, timing sheets, traffic counts, and turning movements.

The Kimley-Horn team has completed several task orders which have covered a unique range of traffic and transportation related projects:

Traffic Management Center (TMC) Troubleshooting and Timing Plan Review. Kimley-Horn performed a TMC troubleshooting and evaluation project for the City. The project included evaluation of the existing traffic signal communication network to identify any problems and suggest solution and recommendations. Kimley-Horn reviewed the existing signal timing and coordination along the interconnected corridors in the City.

Optimization was performed in the Synchro software, using existing traffic volumes, lane geometry, and signal timing. Kimley-Horn also prepared updated timing sheets and implemented the updated timing at intersections with assistance from the City. Finally, Kimley-Horn performed field visits to selected intersections to perform a field check and assemble an inventory of traffic signal components. (Start and Completion Date: February 2020 — February 2023.)
I. Contact: Franciso Jaime, Principal Civil Engineer
‘„ Telephone: 760.323.8299
$ Project Cost: $1,200,000
Q Start and Completion Date: August 2019 — Ongoing
City of Inglewood, As -Needed Professional Engineering Services, Inglewood, CA The City of Inglewood selected Kimley-Horn to become their on -call consultant for traffic engineering services. Kimley-Horn holds several task orders under this project. Through previous project experience, Kimley-Horn has an acute understanding of the City's design standards and innovative approaches to traffic engineering and ITS design. In collaboration with the City, Kimley-Horn reviews plans for consistency with City design standards. The team has recently completed plan review for the Inglewood Basketball Entertainment Center (IBEC), including, but not limited to, developer off -site improvements and wayfinding signage for the City's hospital. The project team will continue to perform services like these throughout the duration of the on -call contract.
1 Contact: Peter Puglese, City Traffic Engineer $ Project Cost: $2,200,000 �. Telephone: 310.412.5333
Q Start and Completion Date: August 2021 — Ongoing
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Project Understanding
and Approach

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Project Uncle' tanding and Approach
A Team You Know and Trust
Kimley-Horn's current project delivery approach has been built and refined over many years to fit seamlessly with the City's approach to project and program delivery. Our project delivery approach varies based on the needs of the projects and programs, including the complexity of the project, lead agency, regulatory requirements, and funding sources. Our strategy for successfully completing work products on time and within scope and budget revolves around our commitment to the following four core strengths:

1. We are a committed partner to the City. We have built a local team dedicated to successfully delivering projects for local agencies and have demonstrated a depth of resources able to deliver any type of project that may be required as part of this on -call contract.

2. We communicate proactively and effectively. We initiate communication with agency staff to actively identify and manage/control project risks and challenges. We are proud of our ability to build consensus with key project stakeholders.

3. We have successfully delivered time and time again. Over the past several years, our team has delivered numerous projects of various levels of complexity for agencies in Orange County, including the City of Placentia and other neighboring cities.

4. We take pride in our work. Our staff has passion for our projects and takes ownership in successful quality delivery —we love what we do, and it shows.

For nearly three decades, our local core team has demonstrated the ability to successfully deliver projects of various sizes and types on -time and within budget as part of on -call and other contracts for Southern California public agencies. The Kimley-Horn team is structured to partner with the City to handle the variability and complexity of project sizes and types that may be undertaken as part of this procurement.

Southern California On -Call Contracts
• Caltrans (District 11) • City of Agoura Hills
• City of Anaheim • City of Artesia • City of Bakersfield KERN • City of Banning • City of Beaumont • City of Beverly Hills • City of Brawley • City of Burbank • City of Calexico
• City of Carlsbad • City of Chino • City of Chino Hills • City of Chula Vista • City of Coachella • City of Colton ��f • LOS ANGELES I • City of Compton • City of Culver City • _
• City of Diamond Bar • City of Downey
• City of Eastvale • City of Encinitas • City of Fillmore • City of Fontana • City of Fullerton • City of Gardena • City of Hawthorne • City of Hermosa Beach
•
• City of Huntington Beach • City of Imperial Beach City On Call •
• City of Indian Wells • City of Inglewood • City of Irvine 0 Agency or County On -Call . • SAN DIEGO • • City of Lake Elsinore • City of Lancaster ® Caltrans District On -Call ® ° • City of Long Beach • City of Los Angeles •
• City of Los Angeles, Bureau of Engineering
• City of Los Angeles, Department of Transportation • City of Malibu • City of Menifee • City of Montclair • City of Moreno Valley • City of National City • City of Newport Beach • City of Norwalk • City of Oceanside • City of Orange • City of Palmdale • City of Pasadena • City of Pico Rivera • City of Pomona • City of Poway • City of Rancho Cucamonga • City of Redlands • City of Riverside • City of San Clemente • City of San Diego • City of San Gabriel • City of San Marcos • City of Santa Ana • City of Santa Clarita • City of Santa Monica • City of Simi Valley • City of South Gate • City of Thousand Oaks • City of Ventura • City of Yorba Linda • County of Imperial • County of Los Angeles • County of Orange • County of Riverside • County of San Bernardino • County of San Diego • Kern County Department of Airports • Los Angeles County Metropolitan Transportation Authority • Los Angeles Unified School District • Mojave Air and Space Port • North County Transit District (NCTD) • Oceanside Unified School District • Port of Long Beach • Port of San Diego • Riverside County Transportation District (RCTD) • Rose Bowl Operating Company • San Diego Association of Governments (SANDAG) • Southern California Association of Governments (SCAG) • San Gabriel Valley Council of Governments (SGVCOG) • University of California, Irvine • Ventura County Airport • •?, $ • 3 •
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City of Placentia • TRCAORNG001547.2024
Kimley*Horn 5 263

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Key Factors for Successful Project Delivery
On -Call Understanding and Approach
Our approach to on -call contracts is based on developing a team -oriented approach to the project review process. Key characteristics that distinguish Kimley-Horn include:
• Rapid mobilization of staff for each task order request, including immediate identification of the key personnel needed for each project. The availability of in-house staff provides efficiency and consistent quality of the technical analyses. • Ongoing communication and consultation to address issues that arise during the project review process. The collaborative process maintains project progress and results in user-friendly planning documents and legally defensible environmental documents. • Commitment of senior -level management to the project to provide close coordination with the City, to help confirm technical accuracy, and to carefully monitor budget and schedule compliance. • Responsiveness to any significant issues of concern raised by responsible and regulatory agencies and the public. • Flexibility to tailor our approach to meet the specific needs of each project and client.

We tailor each on -call task assignment's scope of services specifically to the needs of the individual project and the City. Our familiarity with local standards, agencies, and deep history and experience of delivering capital improvement projects for various local agencies will help us determine what will be necessary to assist the City with each task order. We will approach each project in the same diligent and comprehensive manner:

Quality Control
At Kimley-Horn, quality is essential to all phases of a project life -cycle, including inception, planning, design, construction, and operations. Kimley- Horn measures the success of our quality by the following metrics:
• Client satisfaction. • Construction costs near our engineers' opinion of costs. • Limited construction change orders.
• Project delivery within schedule and budget.

To achieve the above metrics, we actively implement our firmwide QC/QA policies and procedures on all of our projects. • Quality of Scope and Schedule: Quality starts with a
mutual understanding of project goals and deliverables.

Our team includes technical experts who provide
senior -level review of the scope of work, budget, and
schedule before they are presented to the client.
• Quality of Planning and Preliminary Engineering:

We listen and tailor our project to the requirements of the end user. Where applicable, we coordinate closely
with the ultimate user throughout the life of the project.

Our teams emphasize consensus building with the key
project stakeholders early, to aid in development of
the basis of the design. We utilize proven tools to help communicate and visually represent the end product,
such as visual simulations, operational modeling
software, material boards, and architectural renderings. • Design Quality: The true test of the quality of a design occurs during construction of the project. Anything
missing from the design or ambiguity on the plans or
in the specifications is found by the contractor. Our
goal is to minimize construction changes through a
thorough and complete QC/QA process prior to and
during the design. Kimley-Horn's quality control starts with experienced, proficient professionals who know
KIMLEY HORN Quality Control iS...

ACHIEVED
by adequate planning, coordination,
supervision, and technical direction;
proper definition of the project
requirements and procedures;
understanding the scope of services; and
the use of appropriately skilled personnel
performing work functions carefully

VERIFIED
through independent reviews by a
qualified staff member of the processes,
procedures, documentation, supervision,
technical direction, and staffing
associated with the project development

CONTROLLED
by assigning a manager to evaluate
all work and procedures followed
while providing the services

ASSURED
through the careful surveillance of
work activities by individuals who are
not directly responsible for performing
the initial efforts
City of Placentia • TRCAORNG001547.2024
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PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) how to implement innovative, cost -saving ideas and employ project management practices that have proven to be successful. Key parts of quality control during the design process are field visits and site knowledge, understanding of regulatory and funding requirements, and technical knowledge.
• QC/QA Implementation: The QC/QA plan that Kimley-Horn and its team members will follow in the execution of services prepared under this contract is currently being utilized successfully on our other local public contracts and includes the following six key elements:

Structure: Each QC/QA plan includes a project manager (responsible for the overall quality of the project), technical managers (engineers responsible for discipline design development), and a QC/QA manager (responsible for verifying that the QC/QA plan is being implemented and followed).

Procedures: Intra-disciplinary checking of documents will be performed by a competent individual within each discipline other than the designer. We have established a color -coded comment process that involves the following steps: an initial check (performed by the checker); a review of comments so that suggested changes to the documents are given adequate consideration and the resolution is documented (performed by the designer); a review so that changes to the documents are completed in the original documents (performed by the designer); and finally, a review so that changes to the documents are completed accurately (performed by the checker).

Inter -Disciplinary Reviews: Inter -disciplinary reviews and coordination are performed throughout the project and prior to key submittals, when senior staff from the various discipline groups are brought together to discuss and comments on the interaction of the overall project elements.

Quality Assurance Audit: The QC/QA manager will be responsible for conducting a quality assurance audit after completion of the checking and review process and prior to the submittal of any document or deliverable.

Deliverables and Document Control: The project manager will manage the submission of design documents after the QC/QA audit is complete and at milestone completion dates.

Corrective Action Measures: Corrective action measures will be taken if incorrect or nonconforming work is discovered in deliverable items that have already completed the QC/QA process.

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O
Scope of Work

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Scope of Worl
Traffic Signal Operation Management
- I 1
The success of any project can be directly attributed to 1) skills and experiences of the team members managing the project, 2) understanding key project challenges and identifying solutions, 3) performing quality work, and 4) delivering timely responsive service to the City. The signal timing and traffic monitoring work will be led by Ryan Calad, PE, TE as well as Matthew Stewert, PE, TE, and Richard Luo, EIT for the day-to-day operations review and management of the City signal operations and management.

Ryan Calad, PE, TE will serve as the project manager and has the key experience for the ITS design, master plans, and synchronization projects covering nearly 2,000 signals and 800 miles of arterial roadways. Ryan provides office and field training to company staff for Central System Management on demonstration license software programs and controller operations using the company -owned in-house controllers. Additionally, Ryan has provided similar on -call traffic management center (TMC) support and monitoring for various local agencies including the Cities of Diamond Bar, Coachella, Ridgecrest, Azusa, South Pasadena, and Seal Beach. Ryan will be the direct contact person with the City Transportation Manager for concerns with issues, complaints, and coordination of signal maintenance with BEAR Electrical Solutions (BES), with whom Ryan has a long-standing relationship with staff for similar coordination items.

For cost-effectiveness and efficiency, both Matthew
Stewart, PE, TE and Richard Luo, EIT will be in charge
of the day-to-day monitoring of the City traffic signals, running reports, system logs, etc. Matt brings extensive signal timing experience and knowledge of working
with the City Econolite controllers and central systems.

Similarly, Richard brings extensive local knowledge, being a resident of Placentia, in addition to signal and operations management history working on the City's signals as
part of the Tustin -Rose Traffic Signal Synchronization Program (TSSP). We are confident that with this
organizational approach, we will provide coverage to
fulfill all the needs of the City with regard to Traffic Signal Operation Management.

Day -to -Day Monitoring Approach
Shown on the figure to the right is a typical flow chart of how we would execute the day-to-day items for the
monitoring of the City traffic signals. The core of this service work would be through remote monitoring of the
signals through virtual private network (VPN) access that will be coordinated with the City's IT department. We
typically use the paid service product of TeamViewer to perform similar services for other agency clients like the Cities of Seal Beach and Palm Springs.

Daily Monitoring (Expected Time: 20-25 minutes per TAZ/Corridor Group of Signal) A Check status of signals (Coord/Free/Flash/Offline)
• See if any issues with coordination timing or detection may have caused a coord failure and set the signal free
A Check alarms
• Potentially set alarms for the issue notes above
A Verify no issues at critical intersections
• Verify cycles transitioning as expected for coordination • Depending on the system, we may be able to check the split history to see cycle lengths/split lengths for historical data so we can see the entire past day/week/etc. • Use VDS or CCTVs to monitor intersections during peak periods • Make sure VDS is working
• (From experience, the VDS cameras in Placentia can have issues with detection during the AM and PM peaks due to sunlight or shadows)
• Monitor queuing for heavy movements
Are there any issues notices from the daily monitoring or has the City received any resident emails'
YES
We would then divide the City's traffic signals into traffic analysis zones (TAZ) based on corridors and other logical groupings for the monitoring of traffic flow within the City, which we would anticipate being approximately six (6). From here we would anticipate spending about 20-
25 minutes per TAZ group monitoring the signals daily.

Subsequently, the flow chart denotes action items that
would be performed as needed based on the severity,
coordination with the Transportation Manager, and/or
consulting with the City signal maintenance BEAR Electrical Services summary memo outlining the status and conditions of the City traffic Resolve Issues (Expected Time: Unknown)
Coordinate with the transportation manager
and the signal maintenance team (BEAR
Electrical Solutions) to resolve issues.

NO
Weekly Summary
(Expected Time: 1-2 hours per week, expected closer to 1 hour per week if there's no issues) Summarize weekly findings and issues resolved into a report for the City to review and keep record. (BES). Finally, at the end of each week, the Kimley-Horn team would provide a signals.

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PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Traffic Signal Timing
The Kimley-Horn team has been conducting Traffic Signal Synchronization Program (TSSP) work since it first began in 2009. Over the past 15 years, we've completed a significant number of projects within Orange County, giving us firsthand knowledge of the region and an in-depth understanding of the goals, challenges, and expectations held by the Orange County Transportation Authority (OCTA) and the local Orange County agencies when it comes to signal timing efforts. Our proposed project team members have recently completed or are currently working on existing TSSPs throughout the County, including the multi -corridor TSSP for Bake Parkway and Rockfield Boulevard, Crown Valley Parkway, and Moulton Parkway; Barranca Parkway; Aliso Creek Road; El Toro Road; and more.

Kimley-Horn plans and designs our signals in order to maximize both existing and planned investments. Our staff members use up-to-date operational models such as Synchro, Sim -Traffic, Tru-Traffic, WaySync, and VISSIM to help our clients optimize the timing and phasing of signals and improve operations at intersections, along roadways, or throughout busy corridors. Our team's experience includes systems ranging from those with a single intersection to systems with multiple intersections. We will provide services include data collection, timing/phasing analysis (including before and after studies to show effectiveness of signal synchronization efforts), preparation of signal coordination plans, and field implementation.

Innovations for Timing Analysis
The Kimley-Horn team's vast experience in timing
and operations, provide for additional benefits and
solutions in understanding the different central
systems and controller firmware functionalities,
capabilities, and limitations. This includes leveraging the improvements made to the City's central
system to provide detailed "Big" data for improved
operational assumptions.

As an added value, Kimley-Horn can use our
Traction data and crowd -sourced travel time data
modules for select City routes consisting of. Traction
is a cloud -based, web interface that integrates
seamlessly with any central system or controller to
provide the ATSPM reports. To the right is a screen
shot and explanation of how the corridor is currently
performing. For each segment of the corridor,
Traction travel time routes are configured in each
direction for collection of crowd -sourced end -to -end travel times. This requires no field equipment.

Traction Corridor Congestion Maps
New Controllers and Deployments
Kimley-Horn has extensive work experience with converting from legacy controllers to the latest ATC controllers to execute this undertaking on timing support task orders. Ryan Calad, PE, TE has experience providing this work for nearly 1,000 controllers that spans from some of the earliest ATC Controller deployments. Additionally, our team are specialists in both legacy and latest central control system offerings for the project and intimately know the migration and upgrade process proposed for the City. Kimley-Horn team members have specialized knowledge of Econolite systems, having used this with many clients. We have the ability to create "database files" in order to assist with controller and central system programming and deployments.

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PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) TSMO Signal Asset Management/Maintenance/81 Troubleshooting Kimley-Horn is recognized both
nationally and locally for ITS planning,
design, implementation, and integration expertise. • •
ITS, including successful interagency program •
management, feasibility studies, and strategic plans,
are among Kimley-Horn's key strengths in technology it • •
and traffic signal -related transportation work. Our • • traffic engineering practice is enhanced by a systems
practice comprised of the nation's most talented
traffic engineering, software, and communications
professionals.

Our team has an extensive catalog of needs
assessment deliverables of Signal System and ITS
master plans for numerous local, county, and state
agencies. As the core piece to providing an accurate
needs assessment evaluation, these tasks included
inventorying the network, signal and communication
system, TMC, ITS and local signal equipment.
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Our team from the Orange office has performed hundreds of similar inventories for both signal and fiber communications as noted in our company and staff qualifications. Kimley-Horn has previously documented existing signal systems for the City intersections as part of the OCTA TSSP Master Plan. The traffic system inventory and assessment included our staff's review of all of the City signalized intersections, controller cabinets, and communication segment, and the City TMC.

Traffic Signal and Intelligent Transportation Systems (ITS) Design Signal design and construction is one of the cornerstones of Kimley-Horn's professional practice. Over the past five decades, we have developed signal systems for thousands of signalized intersections for state departments of transportation and municipalities nationwide. Collectively, our team members have completed traffic signal timing and synchronization for more than 2,000 traffic and interconnect signals as well as traffic signal design for more than 5,000 signals, 550 Closed -Circuit Television (CCTV) design, 30 Changeable Message Signs (CMS) design, and 2,000+ miles of interconnect design plans and integration. Our team has prepared traffic signal, traffic signal modification, and traffic signal communication plans for various agencies including Orange County, Los Angeles County San Bernardino County, Riverside County, Caltrans Districts 7, 8, 11, and 12, and nearly 180 cities throughout California.

Members of our staff have also assisted several clients during the selection and administration of various procurement methods, including design -build. We have been responsible for virtually every aspect of traffic systems, including Plans, Specifications & Estimates (PS&E) packages, conceptual designs, operational feasibility, communication architecture, system design, software development, and deployment and implementation plans.

The traffic signal plans will be prepared at a scale of 1" = 20', with fiber communication design plans shown at 1" = 40' scale. The base plan will show centerlines, right-of-way lines, relevant existing or proposed street improvements, utilities of record, and existing traffic controls and improvements. These plans will also note locations for other signal improvements including traffic signal controller, new cabinet conduit drops, and other items shown as enlarged viewports at a 1" =10' scale. Fiber splice details and other sensitive network configuration work will be shown on not -to -scale fibers and spreadsheets.

ITS, Advanced Traffic Management System (ATMS), and Planning In addition to comprehensive planning for traffic signalization, our engineers have designed numerous plans to standardize traffic control systems and provide comprehensive systems communications. Advanced traffic management system (ATMS) projects include citywide signal system designs, transportation control centers, electronic toll facilities and revenue control systems, and innovative transit and public transportation systems.

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1I

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Our engineers have designed thousands of miles of fiber-optic networks, prepared design plans for thousands of new traffic signal installations and performed hundreds of technology assessments for clients to make sure that specific user needs are met with sound and available technologies. We carry our client's vision one project at a time. Key areas of Kimley-Horn's ITS practice include:
• Planning, design, and implementation of comprehensive ITS Elements. • Feasibility studies and design for regional Traffic Operations and Management Centers (TOC/TMC).
• Urban traffic control system design.
• System integration, coordination, and interoperability. • Hardware/software definition requirements and procurement. • System architecture, including compatibility with national standards.

Traffic Engineering
Kimley-Horn offers complete in-house traffic engineering services in the areas of signing/striping and street studies, speed zoning studies, safety and operations studies, collision analysis, pedestrian safety programs, parking studies, site access and circulation studies, and general consultation in traffic engineering. To provide the City with excellent quality and professional expertise, we have identified Jason Melchor, PE as the task lead for this group of task disciplines, along with other specific task key staff to help deliver as needed task support to the City. We tailor each on -call task assignment's scope of services specifically to the needs of the individual project and the City. Our familiarity with local standards will help us determine what will be necessary to assist the City with each task order. We will approach each project in the same diligent and comprehensive manner with the following:
• Scope of work review and understanding
• Data collection and review
• Kick-off meeting
• Site visit with City staff
• Evaluation of existing conditions
• Project evaluation and innovation
• Concept layouts and reports
• Interim site walk and review concept layout of study findings • Response to comments
• Following federal, state, and local standards, including:
>> Latest Edition of the California
Manual on Uniform Traffic Control Devices (CAMUTCD)
>> California Vehicle Codes
>> City of Placentia Standard Plans
>> Applicable Standards of the County of Riverside
>> Work Area Traffic Control Handbook (WATCH) Latest Edition >> Caltrans Highway Design Manual
>> Greenbook Standards for Public Works Construction
Upon notice to proceed (NTP), the appropriate staff will be assigned to accomplish the task within the agreed -upon time frame. The Kimley-Horn team can draw from a multitude of disciplines and resources to complete each assignment —whether the task is relatively minor, requiring only a few people in a single discipline, or a complicated task requiring numerous people and multiple disciplines. A task manager will be assigned to each task, and they will work closely with the project manager to get the project completed on time and on schedule.

Traffic Impact Analyses and Studies
The Kimley-Horn staff has reviewed or performed hundreds of traffic impact studies, from minor infill developments to large-scale, multi -use developments with major impacts on the transportation system. Kimley-Horn has the proven expertise to identify what types of improvements or mitigation measures are warranted and assess their respective impacts. In addition to operational impacts, we can also identify environmental impacts such as air and noise pollution, safety impacts, and impacts on pedestrians, bicycles, and transit. We have in-house land use and multimodal transportation modeling capabilities utilizing software packages such as EMME/2, TRANPLAN, TransCAD, MINUTP, T -Model, and QRS II and have applied this expertise to regional transportation system plans, as well as corridor and interchange studies. As a result of our extensive experience in traffic impact assessment, we understand what type of data is needed to determine needs, solutions, and impacts. We know when and how to perform all traditional traffic engineering studies, including volume studies (turning movement and link volumes), gap and delay studies, speed and travel time studies, origin -destination studies, accident studies, and parking studies.

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a�

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Vehicle Miles Traveled (VM an
The statewide impetus to fully implement SB 743, VMT has become a pivotal performance metric in determining important policy and planning decisions regarding land use plans and scenarios. Although VMT is a relatively new area of focus, Kimley-Horn's growing VMT experience includes: establishing thresholds, policies, and tools for more than 15 public agencies (including the Cities of Agoura Hills, Glendale, Malibu, and El Segundo); completing dozens of project -level VMT assessments using methods like Travel Demand Models (TDM), GIS, Big Data, and qualitative techniques; presenting SB 743 educational material to more than a dozen organizations, including the Institute of Transportation Engineers (ITE) and the Association of Environmental Planners (AEP); authoring SB 743 -related National Cooperative Highway Research Program (NCHRP) Reports; and abstracts accepted into ITE's Western Conference.

Traffic Control Plans (TCP)
Reconstruction and rehabilitation projects require traffic control planning to accommodate local and regional traffic, emergency access, city and franchise utility relocations (if necessary), temporary and permanent traffic signals, access to adjacent homes and businesses, and subgrade and pavement construction. Before we begin preparing the actual TCP documents, we will meet with the project stakeholders to solicit input regarding special coordination needs. During this meeting, our Kimley-Horn team presents the proposed construction sequence plan, which includes the following:
• Travel lanes and construction area for each phase of construction • Temporary signing and striping, barricades, and other channelization devices
• Narrative of the sequence of work including utility
construction phasing
• Vehicle and pedestrian detour routing during construction The traffic control plans also include typical cross sections showing lane widths, edge conditions, channelization, and proposed construction areas.

Construction staging plans will be developed for both intersections and driveways. Standard staging plans will be developed for typical/similar intersection and driveway configurations. Special staging plans will be developed for non -typical intersection and driveway configurations.

Signing and Striping Plans
Kimley-Horn has prepared signing and striping plans for streets and freeways under various conditions to improve safety within construction zones and to provide safe passage for vehicles, pedestrians, and bicyclists who are using the roadway system. When it becomes necessary to close a roadway during construction, Kimley-Horn has extensive experience providing detour plans on even the most complex roadways to guide motorists, pedestrians, and bicyclists safely around the closed portion of the roadway. Kimley-Horn has the staff and experience necessary to prepare and process detour plans, traffic control plans, and final signing and striping plans. Kimley-Horn's team is experienced in providing signing, striping, construction traffic control, and detour plans. Traffic signs and markings must compel attention and respect, convey a clear simple meaning, and allow adequate time for response. For uniformity, they must conform to the California Vehicle Code and the MUTCD. The signing and striping and traffic control plans will be prepared at 1" = 40' (40 -scale) in AutoCAD format, per City's standards.

Submittals will include hard copy and PDF format. Plan check comments (three rounds of comments are assumed) received from the City will be addressed until approval.

Transportation Planning
Established by transportation planners and traffic
engineers, Kimley-Horn has become a leading
consultant in the planning of regional and statewide
transportation systems, corridor studies, transportation demand management programs, and transportation
impact assessments. We are working with cities, counties, and transportation planning organizations, and other public agencies throughout California to improve their transportation network for decades, assisting them in developing transportation plans and programs for both short-term and long-range improvements.

We are recognized for excellence in transportation planning and traffic engineering services. Our wide spectrum of experience is a perfect fit for the range in areas of need for the City. Our gamut Kimley-Horn's extensive portfolio of transportation
planning experience includes:
• City of Artesia, Active Transportation Plan
• City of Lomita, Traffic Calming Toolkit
• City of Agoura Hills, Bicycle Master Plan
• City of Lancaster, Master Plan of Complete Streets
• City of Lancaster, Safe Routes to School (SRTS) Master Plan • City of Palmdale, Sustainable Transportation Plan
• City of Bakersfield, Active Transportation Plan
• City of Bakersfield, Neighborhood Traffic Calming Plan • City of Rialto, Safety Action Plan
• City of Menifee, Active Transportation Plan
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PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) of services includes corridor planning, traffic impact analyses, congestion management, funding assistance, multimodal planning, feasibility studies, environmental assessments, computer modeling, public involvement, and more. Our experience in multimodal planning, grade separations, traffic analysis, travel demand modeling, and roadway engineering gives us all of the tools needed to perform the type of feasibility and conceptual planning studies that the City may be performing under this on -call contract. Our experience in trip generation, traffic analysis, and fair share analyses has made us the go -to firm for peer reviews and public agency support for the review of traffic analyses.

Active Transportation, Bicycle, and Pedestrian Planning Kimley-Horn is dedicated to improving safety for people who travel using different modes. We recognize the importance of planning and designing for people who travel sustainably by walking, biking, or taking transit. We employ cutting -edge techniques to accommodate and encourage more sustainable forms of travel and reduce conflicts with vehicles. Safety concerns are one of the most common factors that discourage people from walking or biking.

We have extensive experience in bicycle and pedestrian planning and place a priority on state-of-the-art practices and implementable solutions.

Our bicycle and pedestrian planning experience ranges from municipal, regional, and statewide plans to corridors and wayfinding studies. Our focus on implementability is seen through our successful on -street bikeway, sidewalk, and greenway design practice as well as through our innovative operational studies such as in -road bicycle detection systems. The fact that we are frequently asked to take our bicycle and pedestrian planning projects all the way from design to construction administration demonstrates our clients' trust in the quality we provide.

Our safety planning and design experience helps us understand how to decrease the level of traffic stress (LTS), enhance safety in high -risk areas, and encourage mode -shift. Our team members have led numerous pedestrian and bicycle planning and design projects throughout the country, from single -intersection bike lane improvements to safe routes to school programs and active transportation master plans with miles of protected bikeways. In all, our team members have designed over 200 miles of multi -use and bicycle trails.

Complete Streets Planning and Design
Kimley-Horn is a complete streets planning and engineering firm. In fact, Kimley-Horn is one of the primary authors of the Institute of Transportation Engineers' (ITE) Recommended Practice publication Designing Walkable Urban Thoroughfares: A Context Sensitive Approach. Kimley-Horn has remained active in the development of complete streets policies for communities of all sizes, and we have worked alongside numerous state DOTs on methods to implement their statewide complete streets policies. In addition, our team of planners and engineers work in tandem to develop plans that apply best practices, such as the National Association of City Transportation Officials' (NACTO) Urban Streets Design Guidelines.

Traffic Calming Studies and Cut -Through Analysis
Kimley-Horn is a national leader in the development and implementation of traffic calming, neighborhood transportation plans, and context -sensitive solution (CSS) design of pedestrian and bicycle facilities. Our team of roadway designers, traffic engineers, and planners knows how to design roadways that accommodate a defined volume of traffic, while serving as corridors for business and residential units and pedestrian and bicycle usage. We understand the proper application of traffic calming tools such as roundabouts, speed humps, speed tables, diverters, splitter islands, chicanes, and textured pavement. We strive to balance mobility for motorists with safety and quality of life for the surrounding neighborhoods and localities.

Vision Zero and Traffic Safety
While many safety transportation consulting firms within California can provide good Vision Zero guidance, Kimley-Horn wrote the guidance to lead those firms via the Caltrans 2020-2024 California Strategic Highway Safety Plan (SHSP). Our firm has had so much success with the SHSP that we were recently awarded the 2025-2029 Caltrans SHSP contract. In addition, Kimley-Horn has completed several projects for the Federal Highway Administration (FHWA) Office of Safety. We have developed transportation safety regulations, performance measures, training courses, fact sheets, and websites for FHWA's Office of Safety, once again making our firm a leader in traffic safety.

Kimley-Horn provides comprehensive traffic safety services, including Vision Zero strategies, local road safety plans, systemic safety evaluations, road safety audits, safe routes to school, project and grant development, and other focused studies to help reduce traffic injuries and fatalities in California. Kimley-Horn takes a proactive approach to safety analysis. We use historical collision data to identify roadway characteristics and driver behaviors that are associated with injury and fatal crashes in a given city, county, or region. We then develop customized countermeasure toolboxes to address those specific characteristics to aid in widespread funding and implementation. Our safety team works closely with traffic operations, roadway design, and mobility planning teams to facilitate that safety improvements are combined with efforts to improve the transportation system for all users.

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Schedule

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Schedule U
Kimley-Horn has a proven record of performing on time and within budget. Managing the right resources at the right time is key to our success.

We employ an intensive forecasting technique known as our Castaheads process to monitor our staff workload. This effort involves assessing our project milestones and staff loading on a weekly, monthly, and six-month basis, drilling down to the project team level. Individual staff member loading is assessed to the person level in the one -week and one -month time frames and the operating unit level in the six-month time frame.

A database is used to track all project commitments/milestones and staff commitments firmwide. Using this intensive process, we can identify overloads and shortfalls many months in advance and develop strategies to overcome them. Having a clear picture of staff workload at all times, Kimley-Horn will be optimally positioned to meet the City's expectations on this project.

Upon notice to proceed, the appropriate staff will be assigned by Kimley-Horn's proposed project manager Ryan Calad, PE, TE to accomplish the task within the agreed upon timeframe. One of the advantages that our team provides is the ability to assign the right staff to each task. Our team can draw from a multitude of disciplines and resources to complete each assignment —whether the task is relatively minor, requiring only a few people in a single discipline, or a complicated task requiring numerous people and multiple disciplines. A task manager will be assigned to each task, and they will work closely with the project manager to get the project completed on time and on schedule.

TASK ORDER FLOW FOR TYPICAL SERVICES
n
Project Manager
1 Task Order
Manager
Project Scoping ' Kickoff Meeting Data Collection Evaluation of and Site Visit and Review Existing Conditions
Site Walk and Review F r Stakeholder Input F Constraints and Opportunities
Concept Layouts
and Reports
Final Concepts /
Preliminary Design Reports
L
City Final Permitting /
Council Presentations Construction Documents PS -E
Construction
Support Services
J ` J
Conversely, we have provided a typical day-to-day schedule for the Traffic Signal Operation Management portion of this work on page 8. The core of this service work would divide the City traffic signals into traffic analysis zones (TAZ) based on corridors and other logical groupings for the monitoring of traffic flow within the City, which we would anticipate being approximately six (6). From here, we would anticipate spending about 20-25 minutes per TAZ group monitoring the signals daily. Subsequently, the flow chart denotes action items that would be performed as needed based on the severity, coordination with the Transportation Manager, and/or consulting with the City signal maintenance BES. Finally, at the end of each week, the Kimley-Horn team would provide a summary memo outlining the status and conditions of the City traffic signals.

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Required Proposal
Statements

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Required Proposal Statements
A. Certification of Proposal
The project manager, Ryan Calad, PE, TE and the proposed Kimley-Horn team submit this proposal and agree to perform the services and adhere to the requirements described in the City's Request for Proposals (RFP), including any addenda.

B. Proprietary Portions of this Submittal
No portions of this submittal are deemed to be proprietary.

C. Changes to Key Staff Statement
The proposed Kimley-Horn team was carefully chosen to most efficiently serve the City's needs and is therefore not foreseen to forego any changes. Should there be an unexpected need to substitute any of the proposed team members, the Kimley-Horn team will communicate with the City to gain prior approval of proposed staff changes in order for the City to determine no conflict of interest.

D. No Conflict of Interests Statement
To the best of our knowledge and belief, neither Kimley-Horn nor any of its employees has any potential conflicts of interest due to any other clients, contract, or property interests arising from this on -call contract. As is our standard procedure when task orders are assigned under such contracts, we will evaluate the scope of each assignment for any potential conflicts of interest and immediately notify the City in the event such conflicts exist or may appear to exist.

E. Non -Collusion Statement
The project manager, Ryan Calad, PE, TE and the Kimley-Horn team assures the City that this bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive.

F. Insurance Statement
Kimley-Horn has the ability and agree to fulfill the indemnification and insurance requirements contained in the sample contract, as required by the City and understands that said insurance coverage is a prerequisite for entering into an agreement with the City.

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Exceptions

1I

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Exceptions
Kimley-Horn has reviewed the sample Professional Services Agreement and would like to discuss the following modifications, which are congruent with previously negotiated contract terms with the City.

1.4. Warran_y. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all will exercise the professional stancarc of care to comply with all other puAshes Federal, State, and local laws and ordinances applicable to the services required under this Agreement. [...]

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending, or abandoning the execution [...] f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

The Consultant shall have the richt to terminate this Acreement upon seven days' notice to the City u under this Acreement. In the event of such termination, the Consultant shall be paid for all services nation and all damac es. if anv. resultinc from the Client's breach of this Ac reement.

Jon breach by City of any of its oblications
Jerformed in to the effective date of the termi-

4.3. Compensation. In the event of termination for Consultants default, City shall pay Consultant for reasonable costs incurred and [. . .]. City shall not be liable for any claim of lost profits. For all other terminations. Consultant shall Je paic for all reasonable costs incc.rrec anc all profes- sional services performec Lp to anc includinc the cate of termination.

6.8. Indemnification and Hold Harmless. Consultant agrees to protect, defend, indemnify, and hold free and harmless the City, its officers, offi- cials, agents, employees, and volunteers, at Consultant's sole expense, from and against any and all claims, liabilities, demands, actions, expenses, damages, suits or other legal proceedings brought against the City, its officers, officials, agents, employees, and volunteers arising out of or in any way connected with the performance of the Consultant, its employees, and/or authorized subcontractors' work undertaken pursuant to this Agree- ment including all which to the extent arise out of, Jertain to or relate to the neclicent acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of the Consultant, its employees and/or subcontractors. The defense obligation provided for hereunder shall apply whenever [...] Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, ac- tions, complaints or suits arising out of the sole or active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

EXHIBIT B

INSURANCE REQUIREMENTS

4. Professional Errors and Omissions ("E&O") Liability Insurance Professional errors and omissions ("E&O") liability insurance on an occurrence based policy with policy limits of not less than Two Million Dol- lars ($2,000,000.00) per occurrence and Three Million Dollars ($3,000,000.00) policy aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. The retroactive [...] City of Placentia • TRCAORNG001547.2024
Kimley*Horn 16 278

1 Resource Allocation
and Cost Proposal

1I

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Resource Allocation and Cost Proposal
Per page 10 of the RFP, the Kimley-Horn team has submitted the signed and dated Fee Proposal as a separate PDF file.

City of Placentia • TRCAORNG001547.2024
Kimley*Horn 17 280

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Appendix

11 On -Call Traffic Engineering Services (RFP No. PW-24-03) Appendix
Key Personnel Resumes

PROPOSAL FOR THE CITY OF PLACENTIA
Professional
Credentials
• Bachelors, Ecology,
University of California, Irvine
• Professional Engineer in
California #91422
• Traffic Engineer in
California #2692
• Institute of Transportation
Engineers (ITE), Member
• Intelligent Transportation
Society of America (ITS
America), Member
• Orange County Traffic
Engineering Council
(OCTEC), Past President
Ryan Calad, PE, TE
Contract Manager, Traffic Signal Operation Management Task Leader 80% Available
Ryan has 18 years of experience and is a recognized leader in the transportation and public works field. He has served in leading roles on many transportation and public works projects and has extensive experience managing projects for the City. He has an extensive planning and design background and is effective at anticipating and resolving problems and issues on concurrent project task orders. Ryan is highly skilled at managing "on -call" type projects and understands that our team will serve as an extension of your staff. He will place communication with Public Works as the highest priority to ensure that work products are timely and responsive to your needs. Ryan is a well-known project manager and on -call contract manager with multiple successful, complex projects to his credit including the Traffic Signal System Inventory & Assessment Master Plans, Central management Systems, signal timing and database training, and several quick -notice task orders for traffic engineering items over his career.

Relevant Experience
• City of Culver City, Master On -Call Traffic Engineering Services, Culver City, CA — Contract Manager
• City of Culver City, Culver Boulevard Class IV Bike Lane Gap Closure, Culver City, CA — Project Manager*
• City of Culver City, 2023 Citywide Synchronization, Culver City, CA — Project Manager* • City of Long Beach, As -Needed Traffic Engineering and Transportation Planning Services, Long Beach, CA — Contract Manager*
• City of Long Beach, Studebaker Road Complete Streets/ITS Project, Long Beach, CA — Task Manager*
• City of Long Beach, Multiple Traffic Signal Synchronization Projects, Long Beach, CA — Project Manager
• City of Pomona, On -Call Traffic Engineering Services, Pomona, CA — On -Call Assistant City Traffic Engineer*
• City of Anaheim, On -Call Traffic Engineering Servies, Anaheim, CA — Contract Manager* • City of Orange, As -Needed Traffic Engineering Services, Orange, CA — Contract Manager* • City of Aliso Viejo, As -Needed Traffic Engineering Services, Aliso Viejo, CA — Contract Manager* • Town of Apple Valley, Town -wide School Zone Analysis and LRSP, Apple Valley, CA — Project Manager*
• City of Inglewood, ITS Master Plan Phase VI Design Improvements, Inglewood, CA — Project Manager*
• City of Irvine, Consultant Team Program for Traffic Engineering, Irvine, CA — Contract Manager • City of Irvine, Citywide Fiber -Optic Inventory & Assessment Master Plan, Irvine, CA — Project Manager *
• Caltrans, Coast Highway Intersection Improvement Feasibility Study, Laguna Beach, CA — Project Manager*
City of Placentia • TRCAORNG001547.2024
Kimley»»Horn A-1 282

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Ryan Calad, PE, TE
(Cont)
• City of Santa Monica, Traffic Signal System Inventory and Assessment Master Plan, Santa Monica, CA — Project Manager* • City of Santa Monica, Signal Synchronization, Santa Monica, CA — Project Manager* • City of Santa Monica, Signal Timing Database Conversions, Training, and Development Support, Santa Monica, CA — Project Manager*
• City of Seal Beach, Seal Beach Blvd Traffic Signal Synchronization Project (TSSP) & ATMS, Seal Beach, CA — Project Manager. • City of S. Pasadena, Fair Oaks Avenue HSIP Signal/Metro ATMS Improvement Project, S. Pasadena, CA — Project Manager • City of Beverly Hills, City-wide Traffic Signal System & TMC Master Plan, Beverly Hills, CA — Project Manager • City of Diamond Bar, On -Call Traffic Engineering/TMC Support Services, Diamond Bar, CA — Project Manager • City of Ridgecrest., China Lake Boulevard TSSP & ATMS, Ridgecrest, CA — ATMS Systems Manager • City of Azusa, Traffic Management System Professional Engineering Services, Azusa, CA — ATMS Systems Manager `Prior to Kimley-Horn
City of Placentia • TRCAORNG001547.2024
Kimley>»Horn A-2 283

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Professional
Credentials
• Master of Science, Civil
Engineering, Louisiana
State University
• Bachelor of Science,
Civil Engineering,
Kakatiya University
• Professional Civil Engineer
in California #73629
• Traffic Engineer in
California #2531
Sri Chakravarthy, PE, TE
Principal -in -Charge
20% Available
Sri has more than 20 years of traffic engineering experience, including engineering and traffic surveys, traffic signal design and signal timing (over 1,000 intersections), ITS, traffic impact analysis, and transportation modeling. He has managed both small and large projects for clients throughout Southern California, serving as the contract manager for the on -call engineering services for the Cities of San Clemente, Irvine, Laguna Niguel, Malibu, and Norwalk. Sri has served as a project manager and key staff member for many transportation studies, traffic signal control system design and implementation projects, and on -call traffic engineering services.

Relevant Experience
• City of Irvine, Consultant Team Program 2019-2027 for Traffic Engineering, Signal Design, and ITS Services, Irvine, CA — Contract Manager
• City of San Clemente, On -Call Civil Traffic Engineering Services, San Clemente, CA — Contract Manager
• City of Laguna Niguel, On -Call Civil Engineering Services, Laguna Niguel, CA — Contract Manager
• City of Malibu, On -Call Civil and Traffic Engineering Services, Malibu, CA — Project Manager • City of Norwalk, On -Call Engineering Services, Norwalk, CA — Contract Manager • OCTA, Chapman Avenue Traffic Signal Synchronization Program, Multiple Cities, CA — Project Manager
• City of Agoura Hills, On -Call Engineering Services, Agoura Hills, CA — Project Manager • City of Industry, On -Call Traffic and Civil Engineering Services, City of Industry, CA — Project Engineer
• City of Downey, Paramount Boulevard Fiber -Optic Communication System, Downey, CA — Analyst
• LA Metro, Willowbrook/Rosa Parks Station Improvement, Los Angeles, CA — Project Engineer • City of Santa Monica, Ocean Park Boulevard Complete Green Street Project, Santa Monica, CA — Project Engineer
• City of Santa Monica, Traffic Engineering, Santa Monica, CA — Project Engineer • City of Huntington Beach, Parking/Traffic Consulting Services to Amend the Downtown Parking Master Plan, Huntington Beach, CA — Project Engineer City of Placentia • TRCAORNG001547.2024
Kimley»»Horn • A-3 284

1,

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Professional
Credentials
• Bachelor of Science, Civil
Engineering, University of
Hawaii at Manoa
• Certificate with Distinction,
Telecommunications and
Network Engineering,
University of California,
Berkeley Extension
• Professional Civil Engineer in
California, #48732
• Professional Traffic Engineer
in California, #1781
• Professional
Electrical Engineer in
California, #19888
• Certified Systems Engineering
Professional, #00156
• ITE, Member
• ITS America, Member
• International Council on
Systems Engineering
(INCOSE), Member
Kevin Aguigui, PE, EE, TE, CSEP
QC/QA Manager, Traffic Engineering Task Leader
30% Available
Kevin is a Senior Traffic, Systems, and Electrical Engineer with more than 25 years of extensive hands-on experience in Transportation Systems Planning, Design and Integration, traffic signal timing and electrical systems design. His main focus is in the areas of ITS, transportation management systems, security and surveillance systems, electrical systems, communications networks, traffic engineering and design, and adaptive control systems. His wide range of skills focuses on the utilization of systems engineering for the planning, design, deployment and integration of transportation and electrical systems. Kevin has delivered numerous traffic engineering and design projects for many municipalities across California over his 25+ years.

Relevant Experience
• City of Stockton, Wilson Way Adaptive Traffic Control System, Stockton, CA — Project Manager • City of Stockton, Arch -Airport Road Traffic Synchronization, Stockton, CA — Project Manager • City of San Rafael, Regional Transportation System Enhancements Project (RTSE), San Rafael, CA — Project Manager
• City of Monterey, North Fremont Street Bike and Pedestrian Access and Safety Improvements, Monterey, CA — Project Engineer
• City of San Rafael, Andersen Drive At -Grade Crossing and Intersection Improvements, San Rafael, CA — Project Engineer
• City of Mountain View, Grant Road Traffic Adaptive System, Mountain View, CA — Project Manager
• City of Santa Clara, Benton Street at Pomeroy Avenue Intersection Improvements and Signal Interconnect, Santa Clara, CA — Project Manager
• City of Burlingame, California Drive Signal Corridor, Burlingame, CA — Project Manager • City of Burlingame, California Drive Roundabout, Burlingame, CA — Lead Traffic Engineer • City of Sunnyvale, Adaptive Control System (Santa Clara County), Sunnyvale, CA — Project Manager
• City of Burlingame, Traffic Signal Controller and Cabinet Replacement for Broadway/ California Drive/Carolan Ave Intersections, Burlingame, CA — Project Manager • City of Sacramento, 65th Street, Power Inn Road, and Fruitridge Road TLSP Signal Timing, Integration and Installation, Sacramento, CA — Principal -in -Charge • City of Santa Cruz, Ocean Street Adaptive Traffic Control System Implementation, Santa Cruz, CA — Project Manager
• City of Stockton, March Lane Adaptive Traffic Control System, Stockton, CA — Project Manager • City of San Rafael, Third Street Safety Improvements, San Rafael, CA — Project Manager • City of San Rafael 3rd and Hetherton Intersection Improvements, San Rafael, CA — Project Manager
• Port of Oakland, Oakland Airport ITS and Traffic Responsive Timing, Oakland, CA — Principal -in -Charge
• City of Stockton, ITS Master Plan, Stockton, CA — Project Manager City of Placentia • TRCAORNG001547.2024
Kimley»»Horn A-4 285

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Kevin Aguigui, PE, EE, TE, CSEP
(Cont.)
• City of Stockton, Convert Signals to Mast Arms on Martin Luther King, Jr. Boulevard, Stockton, CA — Project Manager • City of Stockton, Davis Road and Wagner Heights Road Traffic Signal Installation, Stockton, CA — Principal -in -Charge • City of Stockton, Install Left -Turn Lanes at Airport Way and Hazelton Avenue, Stockton, CA — Project Manager • City of Stockton, Installation of Emergency Vehicle Pre-Emption (EVP) at Various Locations, Stockton, CA — Project Manager • City of Stockton, Install Left -Turn Signals at Three Intersections, Stockton, CA — Project Manager • City of Stockton, BRT IV Design, Stockton, CA — Project Manager • City of Stockton, BRT IV System Integration, Stockton, CA — Project Manager • City of Stockton, Hammer Lane Bus Rapid Transit Phase III, Stockton, CA — Project Manager • City of Stockton, Weber/Miner Avenue, Wilson Way, & Fremont/Filbert/Main Streets BRT Phase V, Stockton, CA — Project Manager
• City of Stockton, Airport Way BRT II, (Civil, traffic, TSP/EVP System, and Electrical Designs, Database Conversions, Signal and TSP Timing Implementation), Stockton, CA — Project Manager • City of Stockton, Charter Way/MLK Jr. Way/Mariposa BRT IV, Stockton, CA — Project Manager • City of Burlingame, Burlingame Avenue Streetscape, Burlingame, CA — Project Manager • City of Santa Clara, El Camino HAWK Signals, Santa Clara, CA — Principal -in -Charge • City of Stockton, Airport Way and Sonora Street HAWK Signal Installation, Stockton, CA — Principal -in -Charge City of Placentia TRCAORNG001547.2024
Kimley>»Horn A-5 286

i

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Professional
Credentials
• Master of Science in Civil
Engineering, University of
California, Berkeley
• Bachelor of Science,
Civil and Environmental
Engineering, University of
California, Los Angeles
• Professional Engineer in
California #90465
• Traffic Engineer in
California #3063
Matt Stewart, PE, TE
TMC Operations and Signal Timing Support
Ago 45% Available
Matt is a professional civil and traffic engineer with seven years of experience in traffic operations and engineering, transportation planning, and traffic safety analysis. His specialties include traffic signal timing, traffic design, on -call traffic engineering, and traffic impact analysis. Most recently, he has worked on the Barranca Parkway, Aliso Creek Road, and Multi -Corridor TSSP projects for several cities in Orange County. Matt has experience in data collection and field review, development of optimized signal timing, and signal timing implementation and fine-tuning.

Relevant Experience
• OCTA, Multi -Corridor Regional Traffic Signal Synchronization Program, Irvine, Lake Forest, and Laguna Niguel, CA — Project Engineer • City of Irvine, Barranca Parkway Regional Traffic Signal Synchronization Program, Irvine, CA — Project Engineer
• OCTA, Aliso Creek Road Traffic Signal Synchronization Program, Aliso Viejo, CA — Project Engineer
• City of Malibu, On -Call Traffic and Civil Engineering Services, Malibu, CA — Project Engineer • City of Malibu, PCH Signal System Improvements Project, Malibu, CA — Project Engineer • City of Malibu, Malibu Canyon Road Safety Study, Malibu, CA — Project Manager • City of Agoura Hills, On -Call Traffic and Civil Engineering Services, Agoura Hills, CA — Project Manager
• City of Los Angeles, Department of Recreation and Parks, Griffith Park Safety and Mobility Active Transportation Project, Los Angeles, CA — Project Engineer • Los Angeles County, Los Angeles County Bike Master Plan, Los Angeles County, CA — Project Manager
• Caltrans, Complete Intersections Design Guide, Statewide, CA — Project Manager • Port of Long Beach, ITS Terminal Traffic Analysis, Long Beach, CA — Project Manager • LA Metro, VA Station Traffic and Parking Analysis, Los Angeles, CA — Project Manager • City of Lancaster, Safe Routes to School Master Plan, Lancaster, CA — Project Engineer • City of Agoura Hills, Local Road Safety Plan, Lancaster, CA — Project Engineer • City of Simi Valley, Local Road Safety Plan, Simi Valley, CA — Project Engineer City of Placentia • TRCAORNG001547.2024
Kimley>»Horn • A-6 287

i

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Professional
Credentials
• Bachelor of Science,
Civil and Environmental
Engineering, University of
California, Los Angeles
• Professional Engineer in
California #95833
Vivian Chong, PE
Traffic Signal/ITS/TMC PS&E
A 55% Available
Vivian is a civil engineer and has led and managed projects involving signal design, fiber-optic design, signing and striping, Americans with Disabilities Act (ADA) curb ramp design, and traffic control for multiple jurisdictions throughout her career at Kimley-Horn. She has a strong background in projects involved with increasing safety for pedestrians and bicyclists, delivered on multiple projects with strict schedules, and familiar with HSIP, ATP, and SS4A grant funding requirements. She has extensive experience at every step of a project, such as executing site visits, producing plans, specifications, and estimate packages, managing budgets, keeping the project on schedule, coordinating with various jurisdictions, subconsultants, and utility companies, and providing support during the bidding and construction phases.

Relevant Experience
• City of Maywood, Traffic Signal Improvements at Various Signalized Intersections HSIP Cycle 11 Improvements, Maywood, CA — Project Manager
• City of Menifee, Citywide Traffic Signal Safety Improvement Design Services, Menifee, CA — Project Manager
• City of West Covina, Preliminary Engineering Services (PE) Phase Services, HSIP Cycle 10 Improvements, West Covina, CA — Project Manager
• City of South EI Monte, Traffic Signal Improvements at Various Signalized Intersections HSIP Cycle 9 Project, South EI Monte, CA — Project Manager
• City of South EI Monte, Traffic Signal Improvements at Lee Avenue and Garvey Avenue and Durfee Avenye and Peck Road HSIP Cycle 10 Project, South EI Monte, CA — Project Manager • City of Monterey Park, Design Engineering Services for Various Signalized Intersections Along Garfield Avenue HSIP Cycle 9 Project, Monterey, CA — Project Manager • City of Culver City, MOVE Culver City 2023, Culver City, CA — Project Engineer • County of Ventura, Las Posas Road and 5th Street Intersection Improvements, Ventura, CA — Project Manager
• City of Manhattan Beach, Manhattan Beach Advanced Traffic Signal Project, Manhattan Beach, CA — Project Analyst
• City of Inglewood, Intelligent Transportation Systems Gap Closure Part II, Inglewood, CA — Project Analyst
• City of Santa Clarita, Slurry Seal Signing and Striping Project, Santa Clarita, CA — Project Manager
• City of Santa Clarita, Newhall Bike Boulevard, Santa Clarita, CA — Project Engineer • City of Santa Clarita, Copper Hill Drive Traffic Signal and Interconnect, Santa Clarita, CA — Project Analyst
• City of Thousand Oaks, Thousand Oaks Boulevard Pedestrian Crossing, Thousand Oaks, CA — Project Analyst
• County of Los Angeles, Eastern Avenue Traffic Signal Synchronization Project, Los Angeles County, CA — Project Engineer
• County of Los Angeles, Rosecrans Avenue Traffic Signal Synchronization Project, Los Angeles County, CA — Project Engineer
• County of Los Angeles, Woodruff Avenue Traffic Signal Synchronization Project, Los Angeles County, CA — Project Analyst
• City of Palm Desert, Traffic Operations and Capacity Improvements Project, Palm Desert, CA — Project Analyst
• City of Palm Springs, Citywide Engineering and Traffic Survey (E&TS), Palm Springs, CA — Project Analyst
City of Placentia • TRCAORNG001547.2024
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PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Professional
Credentials
• Bachelor of Science, Civil
Engineering, California
Polytechnic State University,
San Luis Obispo
• Professional Engineer in
California #60296
Brian Sowers, PE
TSMO Tech Support
At= 30% Available
Brian has more than 28 years of experience providing a broad range of traffic and civil engineering services to public agencies. His experience includes signal timing and coordination (over 4,000 signals), signal design (over 250 signals), signal interconnect design, signal system design and evaluation, signing and striping design, street lighting design, minor civil improvement layout and design, pedestrian/bicycle studies, ramp metering studies, traffic operations and safety studies, and analysis and ITS design. Brian has managed a full range of projects from small intersection studies to large multiagency analysis and design projects. Brian's project management experience includes signal operations projects for over 40 agencies in California that have included more than 4,000 traffic signals.

Relevant Experience
• OCTA, El Toro Road East Corridor TSSP, Orange County, CA — QC/QA Manager, Principal -in -Charge • City of Irvine, Barranca Parkway Regional TSSP, Irvine, CA — QC/QA Reviewer, Principal -in -Charge, Fine -Tuning Lead
• OCTA, Chapman Avenue Corridor TSSP, Orange County, CA — QC/QA Reviewer, Principal -in -Charge, Fine -Tuning Lead
• OCTA, Newport Avenue North TSSP, Orange County, CA — QC/QA Reviewer, PIC, Fine -Tuning Lead • OCTA, Aliso Creek Road Regional TSSP, Orange County, CA — QC/QA Reviewer, PIC, Fine -Tuning Lead
• OCTA, Crown Valley Parkway TSSP, Orange County, CA — Project Engineer • OCTA, Brookhurst Street Traffic Light Synchronization Program (166 traffic signals), Orange County, CA — QC/QA
• City of Rancho Cucamonga, Design and Construction Support Services for the Traffic Signal Synchronization for Advanced Traffic Management System Phase II, Rancho Cucamonga, CA — Principal -in -Charge
• City of San Jose, San Jose Downtown TFCA Traffic Signal Project, San Jose, CA — Project Manager
• MTC, Program for Arterial System Synchronization (PASS) 2010-2022/23, Bay Area, CA — Project Manager
• AC Transit, Line 97 Hesperian Boulevard Kadence Adaptive Traffic Control System Deployment (34 signals), Hayward, San Leandro, Alameda County, and Caltrans, CA — Project Manager • City of Menlo Park, Bayfront Expressway, Marsh Road, Willow Road Kadence Adaptive Traffic Control System Deployment (22 signals), Menlo Park and Caltrans, Fremont, CA — Project Manager
• City of San Jose, Kadence Adaptive System Deployment, San Jose, CA — Task Leader for Traffic Operations
• City of Rohnert Park, KITS ATMS and Kadence Adaptive Deployment, Rohnert Park, CA — Task Leader for Traffic Operations
• City of South San Francisco, KITS ATMS and Kadence Adaptive Traffic Control System Deployment, South San Francisco, CA — Task Leader for Traffic Operations • City of Walnut Creek, On -Call Transportation and Traffic Engineering Services, Walnut Creek, CA — Project Manager
• City of Concord, Traffic Engineering and ITS On -Call Services, Concord, CA — Project Manager • City of San Ramon, Traffic Engineering On -Call Services, 2O14 -Present, San Ramon, CA — Project Manager
• City of Fremont, Traffic Engineering and ITS On -Call Services, Fremont, CA — Project Manager • City of Dublin, Traffic Engineering and ITS On -Call Services, Dublin, CA — Project Manager City of Placentia • TRCAORNG001547.2024
Kimley>>>Horn A-8 289

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PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Professional
Credentials
• Bachelor of Science, Civil
Engineering, Specialization in
Transportation, University of
California, Irvine
• Professional Engineer in
California #65218
Jason Melchor, PE
Traffic Engineering Task Lead
r A, _A 50% Available
Jason is a professional engineer with more than 27 years of experience in traffic engineering and transportation planning. He has worked with clients in Riverside, Orange, Los Angeles, Santa Barbara, San Bernardino, and San Diego Counties on traffic engineering projects such as traffic signal designs, signing and striping, traffic control, and signal interconnect design plans. He has prepared traffic impact studies and performs technical analyses for various transportation planning projects including transit analysis and circulation studies.

Relevant Experience
• City of Anaheim, On -Call Traffic Engineering and Transportation Planning Services, Anaheim, CA — Project Manager
• City of Newport Beach, On -Call Traffic and Transportation Engineering, Newport Beach, CA — Project Manager
• City of San Bernardino, As Needed On -Call Traffic Engineering Services, San Bernardino, CA — Project Manager
• County of Riverside, On -Call Transportation Planning, Riverside County, CA — Project Manager • City of Orange, On -Call Traffic Engineering, Plan Checking, Design Services, Orange, CA — Project Manager
• City of Ontario, On -Call Transportation Planning and Traffic Engineering Design Services, Ontario, CA — Project Manager
• City of Goleta, On -Call Traffic Engineering Services, Goleta, CA — Project Manager • City of Orange, Glassell Street Traffic Engineering Services (HSIP Project), Orange, CA — Project Manager
• City of Orange, Glassell Street at Palmyra Avenue Traffic Signal Improvements (HSIP Project), Orange, CA — Project Manager
• City of Anaheim, Protected Left -Turn Signal Modifications at 4 Intersections (HSIP), Anaheim, CA — Project Manager
• City of Moreno Valley, Road Safety Audit (RSA)/Road Safety Signing Audit (RSSA), Moreno Valley, CA — Project Engineer
• City of Jurupa Valley, Flashing Yellow Arrow Signal Modifications -10 Intersections, Jurupa Valley, CA — Project Manager
• City of Jurupa Valley, Pedley Road at Jurupa Road Intersection Improvements, Jurupa Valley, CA — Project Manager
• City of Goleta, Citywide Traffic Signal Upgrades at 35 Intersections (HSIP), Goleta, CA — Project Manager
• City of Riverside, Local Roadway Safety Plan, Riverside, CA — Project Manager • City of Corona, Local Roadway Safety Plan, Corona, CA — Project Manager • City of Palm Springs, Traffic Signal Improvements (HSIP), Palm Springs, CA — Project Engineer • City of Palm Desert, Traffic Operations and Capacity Improvements, Palm Desert, CA — Project Engineer
• City of Eastvale, Systemic Safety Analysis Report, Eastvale, CA — Project Engineer City of Placentia • TRCAORNG001547.2024
Kimley>>>Horn • A-9 290

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Jason Melchor, PE
(Cont.)
• City of Ontario, City Municipal Fiber -Optic Network, Ontario, CA — Project Engineer • City of San Bernardino, Upgrade of Various Signal Hardware on 224 Signalized Intersections on Various Arterials (HSIP Project), San Bernardino, CA — Project Engineer
• City of Goleta, Professional Engineering, Environmental, and Right -of -Way Services - Traffic, Goleta, CA — Contract Manager • City of Goleta, HSIP Cycle 10 Application, Goleta, CA — Project Manager • City of Goleta, Hollister/Kellogg Park Mid -Block Crosswalk, Goleta, CA — Project Manager • City of Goleta, Rectangular Rapid -Flashing Beacon at Chapel/Pedestrian Hybrid Beacon at Kingston, Goleta, CA — Project Manager
• City of Goleta, RRFB School Crossing Improvements, Goleta, CA — Project Manager • City of Goleta, Traffic Safety Study for the Systemic Safety Analysis Report Program, Goleta, CA — Project Manager City of Placentia • TRCAORNG001547.2024
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PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Professional
Credentials
• Bachelor of Science,
Civil Engineering, California
State Polytechnic
University, Pomona
• Professional Civil Engineer
in California #85687
• OCTEC, Member
Tim Chan, PE
TSMO Tech Support
A 40% Available
Tim has more than 12 years of experience in traffic engineering, including preparing signal design, signing and striping, streetlight, traffic control, interconnect, and CCTV plans. Tim has conducted and managed the field investigation and design tasks on numerous projects. His attention to detail and knowledge of field conditions has translated into successful designs and constructible plans. He has worked with public and private sector clients on a variety of traffic impact studies, transportation analyses, and parking evaluations throughout the Southern California region. He has utilized a wide range of transportation -related software packages — including Synchro, SimTraffic, Traffix, and Vistro—and is knowledgeable of planning and design standards for local and state agencies.

Relevant Experience
• City of Orange, Glassell Street at Palmyra Avenue, New Traffic Signal, Orange, CA — Traffic Design Plans, Specifications, and Estimates
• City of Orange, Glassell Street Left -Turn Signal Modifications, Orange, CA — Project Engineer • City of Santa Ana, Traffic Signal Design for Santa Ana Boulevard/5th Street Protected Bike Lanes (Three Intersections), Santa Ana, CA — Project Engineer • City of Santa Ana, South Main Street Corridor Improvements, Santa Ana, CA — Project Engineer • City of Santa Ana, Warner Ave Street Improvements (Oak Street to Wright Street), Santa Ana, CA — Project Engineer
• City of Laguna Niguel, Forbes Road and Cape Drive New RRFB Installation Plan, Laguna Niguel, CA — Project Engineer
• City of Newport Beach, East Coast Highway Signal Rehabilitation Design at Nine Intersections, Newport Beach, CA — Project Engineer
• OCTA, PR and ED for 17th Street Grade Separation Project, Orange County, CA — Project Engineer
• City of Anaheim, Traffic Signal Designs for Gene Autry Way Improvements, Anaheim, CA — Project Engineer
• City of Anaheim, La Palma/Lemon and La Palma/Anaheim Signal Modifications, Anaheim, CA — Project Engineer
• City of Anaheim, Euclid Avenue Public Works Improvements, Anaheim, CA — Project Engineer • City of Newport Beach, East Coast Highway Signal Rehabilitation Design Nine Intersections, Newport Beach, CA — Project Engineer
• City of Corona, McKinley Street Grade Separation Project (Traffic Design), Corona, CA — Design Engineer
• City of Buena Park, Auto Center Drive Traffic Signal and Median Design, Buena Park, CA — Project Engineer
• City of Industry, On -Call Traffic and Civil Engineering Services, Industry, CA — Project Engineer • Seagrove, Brockton Avenue at 14th Street, Magnolia Avenue at 14th Street Traffic Signal Modifications, Riverside, CA — Project Engineer
• City of Industry, Fullerton Road Grade Separation, Industry, CA — Project Engineer City of Placentia • TRCAORNG001547.2024
Kimley>»Horn A-11 292

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Professional
Credentials
• Master of Science, Civil
Engineering, Missouri
University of Science
& Technology
• Bachelor of Science, Civil
Engineering, Visvesvaraya
National Institute of
Technology, India
• Professional Engineer in
California (#83100) and
Texas (#109776)
• Professional Traffic Engineer
in California (#2760)
• Professional Traffic
Operations Engineer (#3323)
• Women's Transportation
Seminar ( /Ts), Member
• Orange County Traffic
Engineering Council
(OCTEC), Member
• Institute of Transportation
Engineers (ITE), Member
Sowmya Chandrasekhar, PE, TE, PTOE
Active Transportation and SRTS
rA A 40% Available
Sowmya has 16 years of professional experience as a transportation engineer. She is experienced in safe routes to school and active transportation improvements, traffic signal designs, illumination designs, temporary/permanent traffic control plans, traffic control warrant analyses, corridor operational analyses, traffic impact analyses, parking studies, pedestrian studies, crash analyses, and innovative intersection improvements. Sowmya has provided support for the development of transportation simulation models, preparation of grant applications, and review of connected vehicle applications for agencies.

Relevant Experience
• City of Los Angeles, Department of Recreation and Parks, Griffith Park Safety and Mobility Active Transportation Project, Los Angeles, CA — Project Manager • City of Bakersfield, Monitor Street School Corridor Active Transportation Improvements Project, Bakersfield, CA — Project Manager
• City of Bakersfield, Niles Street and Monterey Street Complete Streets Project, Bakersfield, CA — Senior Engineer
• City of Lancaster, Safe Routes to School Master Plan, Lancaster, CA — Project Manager • City of Lancaster, Paraclete High School Safe Routes to School Plan, Lancaster, CA — Senior Traffic Engineer
• City of Lancaster, Pedestrian Gap Closures and Street Lighting, Lancaster, CA — Senior Project Engineer
• City of Diamond Bar, On -Call Civil and Traffic Engineering Services, Diamond Bar, CA — Project Manager
• City of Diamond Bar, Quail Elementary School and Castle Rock Elementary School Studies, Diamond Bar, CA — Project Manager
• Caltrans, Complete Intersections - A Guide to Reconstructing Intersections and Interchanges for Bicyclists and Pedestrians, CA — Project Manager
• City of South Gate, As -Needed Engineering Services, South Gate, CA — Project Engineer • City of Agoura Hills, On -Call Engineering Services, Agoura Hills, CA — Project Engineer • City of Malibu, On -Call Traffic Engineering Services, Malibu, CA — Project Engineer • City of Buena Park, On -Call Transportation Engineering Services, Buena Park, CA — Project Manager*
• City of Thousand Oaks, Thousand Oaks Boulevard Short Corridor Pedestrian Study, Thousand Oaks, CA — Project Manager*
• California State University Long Beach (CSULB), Pedestrian Crossing Study, Long Beach, CA — Project Engineer*
• City of Santa Monica, Design Services for Safe Routes to School (SR2S) Pedestrian Improvements, Santa Monica, CA — Project Engineer*
`Prior to joining Kimley-Horn
City of Placentia • TRCAORNG001547.2024
Kimley»)Horn A-12 293

i

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Professional
Credentials
• Bachelor of Science, Civil
Engineering, Brigham
Young University
• Professional Engineer in
California #87664
• Orange County Traffic
Engineering Council
(OCTEC), Board Member
• Institute of Transportation
Engineers (ITE), Member
Trevor Briggs, PE
Preliminary Engineering/Traffic Studies

1.1 45% Available
Trevor has completed various transportation projects and studies in California, Utah, Idaho, and Florida. Trevor has designed and drafted various traffic plans, including signing and striping, traffic signal, traffic control, and ITS plans. He has also been involved in conducting analyses and writing various traffic impact studies for public agencies and jurisdictions in Utah, Idaho, California, and Florida. Trevor has utilized a wide range of transportation -related software packages and is knowledgeable of planning and design standards for many local and state agencies. He is also familiar with right-of-way easement documents and mapping the easement locations into AutoCAD Civil 3D and ArcGIS.

Relevant Experience
• City of Tustin, Red Hill Corridor Specific Plan and EIR, Tustin, CA — Project Engineer • City of Newport Beach, Traffic Impact Study for the Newport Executive Center, Newport Beach, CA — Project Engineer
• City of Buena Park, Traffic Impact Study for the Orangethorpe and Thomas Residential Project, SW Corner of Orangethorpe Avenue and Thomas Street, Buena Park, CA — Project Engineer
• City of Fullerton, IS/MND for New Mixed -Use Residential Development (600 W Commonwealth Ave & 628 Williamson Ave), Fullerton, CA — Project Engineer • City of Menifee, Amendment for Northern Gateway Commerce Center Environmental Impact Report (EIR), Menifee, CA — Project Engineer
• City of Yorba Linda, Yorba Linda Circulation Element and General Plan Update, Buena Park, CA — Analyst
• City of Buena Park, Buena Park Circulation Element and General Plan Update, Buena Park, CA — Analyst
• City of Newport Beach, East Coast Highway Signal Rehabilitation Design, Newport Beach, CA — Analyst
• San Gabriel City, Traffic Impact Study for Hyatt Place, 101-111 W. Valley Boulevard, San Gabriel, CA — Analyst
• City of Inglewood, 234 West Hyde Park Boulevard Manufacturing/Warehouse Project Initial Study/Mitigated Negative Declaration, Inglewood, CA — Analyst • City of Rialto, Traffic Impact Study for the Medline Warehouse Project, Northeast Corner of Laurel Avenue and Miro Way, Rialto, CA — Analyst
• City of Indio, Downtown/Old Town Indio Specific Plan Update and Community Outreach, Indio, CA —Analyst
• KPC Development Company, LLC, KPC Coachella Specific Plan, Coachella, CA — Analyst • City of Hallandale Beach, Traffic Impact Study for the Diplomat Golf Course and Tennis Club, Hallandale Beach, FL — Analyst
• Contra Costa County, Byron Highway and Camino Diablo Intersection Improvements, Contra Costa County, CA — Analyst
• Santa Clara County, Traffic Signal Modification Plans for Capitol Expressway, San Jose, CA — Analyst
City of Placentia • TRCAORNG001547.2024
Kimley>>>Horn • A-13 294

i

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Tim McCarron, PE
TMC Operations and Signal Timing Support
Tim is a transportation engineer with multifaceted experience in traffic engineering and technology support. His system integration and signal timing experience include data collection, development of Synchro models, database conversions, and traffic central system and traffic signal controller integration. He has worked on multiple projects includint the AC Transit Line 97 ATCS, South San Francisco ATCS, Santa Clara ATMS and ATCS, and Rohnert Park ATCS projects which required him to work and communicate with various vendors to deploy and implement certain devices and project elements within the project timeline.

Richard Luo, EIT
TMC Operations and Signal Timing Support
Richard is an Engineering Intern/Engineer-in-Training with experience in traffic engineering and signal timing. His experience includes updating cities' basic timing guidelines and parameters, modeling and developing new timing in Synchro and WaySync, programming new timing into controllers, operating ATMS software to remotely monitor and update signals, and troubleshooting/verifying the correct operation of the signal timing and cabinet/intersection equipment. He has worked on citywide and regional retiming projects for the cities of Chula Vista and Cypress in California, and the Reno -Sparks area in Nevada. He also has experience working on the signal timing for multiple OCTA RTSSP projects including Katella Avenue, Culver Drive, and Tustin Avenue -Rose Drive. These projects required Richard to work closely with agency representatives to improve the safety and efficiency of traffic signals while also addressing resident concerns regarding the operations of the signals.

Zachary McFann, PE, TE
Traffic Signal/ITS/TMC PS&E
Zach is a professional civil engineer with experience in traffic engineering and ITS design, planning, and analysis projects. He has worked with both public and private sector clients, and his experience includes traffic engineering design, traffic intersection operations and modeling, planning -level traffic studies, fiber-optic master planning, and contractor maintenance management. Zach's key areas of specialization include traffic signal design, signal interconnect design, street lighting design and photometric analysis, and signing and striping design. He has extensive experience with AutoCAD, AGI32, Synchro, MicroStation, ArcGIS, Bluebeam Revu, and Excel software packages.

Professional
Credentials
• Bachelors, Civil Engineering,
California State
University, Chico
• Professional Engineer in
California #94914
Professional
Credentials
0 • Bachelor of Science,
Civil Engineering,
University of Nevada Reno
• Master of Science,
Civil Engineering,
University of Nevada Reno
• Engineering Intern
in Nevada #0T8118
Professional
Credentials
• Bachelor of Science,
Civil and Environmental
Engineering, University of
California, Los Angeles
• Professional Engineer in
California #90466
• Professional Traffic Engineer
in California #3064
City of Placentia • TRCAORNG001547.2024
Kimley>>>Horn A-14 295

i

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Carla Aboud, EIT
Traffic Signal/ITS/TMC PS&E,
Traffic Control/Traffic Calming Design
I
Carla has over five years of experience in traffic engineering design and traffic operations. As a Senior Analyst, Carla has designed and led the preparation of preliminary and final plans in accordance with the California MUTCD, Caltrans Standard Plans and Specifications, ADA accessibility guidelines, Standard Specifications for Public Works Construction, and applicable jurisdictional design guidelines. She has vast experience in developing and reviewing construction documents including traffic signal, signing and striping, traffic control, and street Ighting plans, as well as project specifications and construction cost estimates. She has also assisted in construction and implementation support. Carla has served a variety of cities and public agencies with HSIP, SS4A and ATP projects. Most recently, she has been involved in on -call staff support services with multiple agencies, where she has reviewed development project plans, traffic control and signing and striping plans and provided feedback on design standards. As a City staff extension, she has also developed and reviewed traffic studies, traffic calming measures, and traffic control design.

Professional
Credentials
Rebecca Ung, EIT
Traffic Signal/ITS/TMC PS&E
Rebecca is a transportation analyst that has experience in signing and striping design, traffic signal design, traffic mitigation efforts, traffic studies, and traffic operations. She has worked on HSIP projects, design specifications, opinions of probable costs, utility plans, data collection and field review, and encroachment permit applications for multiple local jurisdictions. She has experience in AutoCAD, Microsoft Excel, and Synchro.

Jim Roldan, TE
TSMO Tech Support
Jim is a senior traffic engineer and transportation planner with 26 years of experience that has led or played a key role in numerous large-scale transportation and traffic engineering projects. His experience includes transportation planning, transportation systems analysis/microsimulation, big data collection for large corridor projects, ITS planning/design, traffic signal design, traffic handling design, traffic management planning, and signing/striping design. Jim formerly held positions at the Los Angeles Department of Transportation (LADOT) and Caltrans District 12 and is very familiar with local agency requirements.
• Bachelor of Science, Civil
Engineering, California State
University, Long Beach
• Engineer -in -Training in
California #163781
• Orange County Traffic
Engineering Council
(OCTEC), Member
• Women's Transportation
Seminar, Member
Professional
Credentials
• Bachelors, Civil Engineering,
University of California, Irvine
• Engineer -in -Training in
California #176402
Professional
Credentials
• Master of Science,
Civil Engineering,
University of California, Irvine
• Bachelor of Science,
Civil Engineering,
University of California, Irvine
• Professional Traffic Engineer
in California #2482
City of Placentia • TRCAORNG001547.2024
Kimley>>>Horn A-15 296

i

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Darya Shtykalo, PE
TSMO Tech Support
ali
Darya is a transportation engineer with more than six years of experience in TSMO planning, engineering, and analysis. She is experienced in working with regional and local agencies to plan the implementation of TSMO projects, including developing planning -level estimation of capital and operating costs, prioritization, phasing, and grant requirement compliance. Darya worked at the San Francisco Metropolitan Transportation Commission for a year in the 511 group, focusing on technology implementation and federal funding grant compliance. Darya supported the 511 group's regional mapping data services project, transit stakeholder outreach for GTFS+ data standard compliance, and the Bay Area regional transit data guidelines.

Raven Ramos
Traffic Control/Traffic Calming Design
Raven is a transportation analyst with more than three years of experience in traffic related and ITS projects including traffic signal modifications, fiber optic design, traffic signal synchronization programs, traffic handling plans, as well as signing and striping throughout his career at previous companies and Kimley-Horn. He has experience performing field visits in Orange and Los Angeles Counties verifying existing conditions.

Maya Bouchet, AICP
Active Transportation & SRTS
Maya is a transportation planner with experience in traffic engineering and active transportation projects. She develops planning documents including bike facility feasibility studies, transit feasibility studies, and ITS Master Plans. Maya has experience in designing active transportation design projects, with elements related to signing and striping, traffic signal modification, and fiber-optic design.

Professional
Credentials
• Bachelor of Science, Civil
Engineering, California
Polytechnic State University,
San Luis Obispo
• Professional Engineer in
California #95172
• ITS California Young
Professionals Group Los
Angeles, Board Member
Professional
Credentials
• Bachelor of Science, Civil
Engineering, California
State Polytechnic
University, Pomona
• OCTEC, Member
Professional
Credentials
• Bachelor of Science,
Policy, Planning, and
Development, University of
Southern California
• American Institute of Certified
Planners #34252
• ITS California Young
Professionals Group Los
Angeles, Board Member
City of Placentia • TRCAORNG001547.2024
Kimley»>Horn • A-16 297

1,

PROPOSAL FOR THE CITY OF PLACENTIA
On -Call Traffic Engineering Services (RFP No. PW-24-03) Matthew Jacobson, EIT, ENV SP Professional
Active Transportation and SRTS Credentials
Matthew is a civil analyst with experience in active transportation and multimodal design. He has worked on various bike and shared use lane projects. He has worked on signing and striping design, fiber- optic design, and ADA curb ramp design for various jurisdictions.

Matthew has worked on a wide variety of funding types including ATP, SS4A, and Measure M to deliver on projects with expedited schedules and lean budgets.

Jocelyn Soria Lira
Active Transportation and SRTS
Jocelyn is a civil analyst with experience in transportation engineering studies and design. She has supported projects with tasks including traffic signal design, opinions of probable costs, design specification, E&TS, traffic impact studies, and ArcGIS collision data analysis. Her skills include AutoCAD Civil 3D, Microsoft Excel, Synchro, and Vistro.

Pouya Sadeghi, EIT
Preliminary Engineering/Traffic Studies
Pouya is a traffic engineer with more than seven years of experience in the field of transportation planning and traffic engineering. His experience includes preparation of traffic impact studies, traffic signal timing, traffic signal systems management, intersection and corridor safety analysis, signing and striping, and other municipal traffic engineering projects. Pouya has developed traffic models using SYNCHRO, HCS, VISSIM, and SIM TRAFFIC for intersections, corridors, traffic circles, and street networks.

Dallas Willey, EIT
Preliminary Engineering/Traffic Studies
Dallas is a transportation analyst with experience in traffic design and transportation planning throughout Southern California. He has worked on projects in which he supported tasks including, but not limited to, temporary traffic control, traffic signal design, signing and striping design, street lighting design, signal interconnect design, traffic impact analysis, traffic circulation analysis, queuing/parking studies, and travel time analysis. He is proficient in several types of traffic -related software, including AutoCAD, SignCAD, Microstation, AGI, Synchro, SimTraffic, Traffix, and Vistro. Dallas is also adept in application of CAMUTCD guidelines and Caltrans Standard Plans and Specifications. • Bachelor of Science, Civil
Engineering, California State
Polytechnic University, Pomona
• Engineer -in -Training in
California #170803
• Envision Sustainability
Professional #38203
• American Society of Civil
Engineers Los Angeles Younger
Member Forum (ASCE LA
YMF), President-elect
Professional
Credentials
• Bachelor of Science, Civil
Engineering, University of
Southern California
Professional
Credentials
• Master of Science, Civil
Engineering, University of
Texas at Arlington, Texas
• Bachelor of Science,
University of Zanjan
• Engineering -in -Training in
California #175259
Professional
Credentials
e)
• Master of Science,
Civil Engineering,
University of Delaware
• Bachelor of Science,
Civil Engineering,
University of Delaware
• Engineer -in -Training
in Delaware
City of Placentia • TRCAORNG001547.2024
Kimley»>Horn • A-17 298

The entirety of this proposal, including
text and images, is the property of
Kimley-Horn and Associates, Inc.,
protected under US copyright law.

Copyright © 2024 Kimley-Horn and
Associates, Inc.

Placentia
CONTACT:

Ryan Calad, PE, TE
® [email protected]
O 657.291.8815
O 1100 W Town & Country Road, Suite 700
Orange, CA 92868
www.kimley-horn.com
Kimley»>Horn
Expect More. Experience Better.

EXHIBIT B

INSURANCE REQUIREMENTS
15 Kimley-Horn and Associates, Inc.

Rev. 01/2024
300

EXHIBIT B

INSURANCE REQUIREMENTS
A. Minimum Scope and Limits of Insurance
City reserves the right to review any and all of the required insurance policies and/or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Consultant from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance, including any extension thereof, of this Agreement.

Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement, including any extension thereof, all of the following minimum scope of insurance coverages:

1. Commercial General Liability Insurance
Broad -form commercial general liability, with coverage at least as broad as the most current version of ISO Commercial General Liability coverage form CG 00 01, in a form at least as broad as ISO form CG 00 01 04 13, and shall include insurance for premises and operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and personal and advertising injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000.00) general aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.

2. Business Automobile Liability Insurance
Business automobile liability for all owned, hired, leased, and non -owned vehicles at least as broad as the most current version of ISO Business Auto Coverage Form CA 00 01, with a policy limit of not less than Two Million Dollars ($2,000,000.00) combined single limit per accident. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.

3. Workers' Compensation and Employer's Liability Insurance Workers' compensation insurance as required by the State of California and Employer's Liability Insurance with a minimum limit of One Million Dollars ($1,000,000.00) per accident for any employee or employees of Consultant. Consultant agrees to waive and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
301

By signing this Agreement, the Consultant acknowledges and agrees to the following:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete workers' compensation insurance, and shall furnish a certificate of insurance to the Project Manager before execution of this Agreement by the City. The City, its officers, officials, agents, employees, and volunteers shall not be responsible for any claims in law or equity occasioned by failure of the Consultant to comply with this Section.

4. Professional Errors and Omissions ("E&O") Liability Insurance Professional errors and omissions ("E&O") liability insurance on an claims made policy with policy limits of not less than Two Million Dollars ($2,000,000.00) per occurrence and Three Million Dollars ($3,000,000.00) policy aggregate. The retroactive date must be shown, and this date must be before the date of the contract or the beginning of contract work. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work. If coverage is canceled or non -renewed, and not replaced with another policy form with a retroactive date prior to the contract effective date, the Consultant must purchase "extended reporting coverage" for a minimum of three (3) years after completion of contract work. A copy of the claims reporting requirements must be submitted to the Project Manager for review. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5. Standards for Insurance Comaanies
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide.

B. Documentation and Other Provisions

1. The commercial general liability insurance policy and business automobile liability policy shall be endorsed to contain the following: The City of Placentia, its officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant; and automobiles owned, leased, hired, or borrowed by the Consultant. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from 302

subcontractors), or CG 20 38; and one of the following ISO completed operations forms:

CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.

2. Said policies shall not terminate, nor shall they be cancelled or coverage reduced, without at least thirty (30) days' written notice to the City. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any cancelled policy or reduction in the required coverage limits, the City may procure such insurance at Consultant's sole cost and expense.

3. The Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy.

4. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.

5. Defense fees and costs shall not deplete the limits of any insurance provided under this Agreement, except under the professional liability policy.

6. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

7. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure the City is an additional insured on insurance required from subcontractors.

8. Consultant agrees to waive, and to obtain endorsements from insurers waiving, subrogation rights against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their insurance policies.

9. Coverage shall be on a standard occurrence form. Claims -made forms are not Acceptable, except under the professional liability policy. Modified, limited, or restricted occurrence forms are not acceptable.
303

EXHIBIT C

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Kimley-Horn and Associates, Inc.

Rev. 01/2024
304

/
ACORD® CERTIFICATE OF LIABILITY INSURANCE
�..•"----

DATE (MM/DDIYYYY)
11/20/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Edgewood Partners Insurance Agency
3780 Mansell Rd. Suite 370
Alpharetta GA 30022

CONTACT
NAME: Jerry Noyola

PHONE FAX
(A/C, No, Ext): 7702207699 (A/C, No):

ADDRESS: [email protected]

INSURER(S) AFFORDING COVERAGE
NAIC #
INSURERA: National Union Fire Ins Co of Pittsburg
19445

INSURED KIMLASS
Kimley-Horn and Associates, Inc.
421 Fayetteville Street, Suite 600
Raleigh, NC 27601
INSURER B: Allied World Assurance Co (U.S.) Inc.
19489

INSURER c: New Hampshire Insurance Company
23841
INSURERD: Lloyd's of London
85202
INSURER E :

INSURER F :

COVERAGES
CERTIFICATE NUMBER: 863396231
REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR

TYPE OF INSURANCE

INSD DDL
NSD
SWUBR
VD

POLICY NUMBER

POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)
LIMITS
A
X

COMMERCIAL GENERAL LIABILITY
GL5268169
4/1/2024
4/1/2025

EACH OCCURRENCE
$2,000,000

CLAIMS -MADE
X
OCCUR

DAMAGE RETED
PREMISESO(Ea occurrence)
$ 1,000,000
X
Contractual Liab
MED EXP (Any one person)
$ 25,000

PERSONAL & ADV INJURY
$ 2,000,000
GEN'L

AGGREGATE
X

LIMIT APPLIES
INT-
PER:

LOC

GENERAL AGGREGATE
$4,000,000

PRODUCTS - COMP/OP AGG
$ 4,000,000
$
A
A

AUTOMOBILE
X
X

LIABILITY

ANY AUTO
OWNED
x

SCHEDULED
AUTOS

NON -OWNED

AUTOS ONLY
(AOS)
CA4489663 AOS
CA2970071 (MA)
4/1/2024
4/1/2024
4/1/2025
4/1/2025

COMBINED SINGLE LIMIT
(Ea accident)
$ 2,000,000
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$

PROPERTY DAMAGE
(Per accident)
$
B
X
X

UMBRELLA LIAB

EXCESS LIAB
X
OCCUR

CLAIMS -MADE
03127930
4/1/2024
4/1/2025

EACH OCCURRENCE
$ 5,000,000

AGGREGATE
$ 5,000,000
DED
X
RETENTION $ 10 000
$
C
C

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y/ N
N
NIA
WC015893685 (AOS)
WC015893686 (CA)
4/1/2024
4/1/2024
4/1/2025
4/1/2025
X
SPER
TATUTE
OTH-
ER
E.L. EACH ACCIDENT
$ 2,000,000
E.L. DISEASE - EA EMPLOYEE
$ 2,000,000
E.L. DISEASE - POLICY LIMIT
$ 2,000,000
D
Professional Liability
B0146LDUSA2404949
4/1/2024
4/1/2025
Per Claim
Aggregate
5,000,000
5,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: On -Call Traffic Engineering Service; Jason Melchor. The City of Placentia is named as an Additional Insured with respects to General & Automobile Liability where required by written contract. Waiver of Subrogation in favor of Additional Insured(s) where required by written contract & allowed by law. The above referenced liability policies with the exception of workers compensation and professional liabil ty are primary & non-contributory where required by written contract. Should any of the above described policies be cancelled by the issuing insurer before the expiration date thereof, 30 days' written notice (except 10 days for nonpayment of premium) will be provided to the Certificate Holder.

CERTIFICATE HOLDER

CANCELLATION
City of Placentia
401 E. Chapman Avenue
Placentia CA 92870

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
305

ENDORSEMENT
This endorsement, effective 1 2:01 A.M. 04/01/2024
forms a part of Policy No. CA4489663
issued to KIMLEY-HORN AND ASSOCIATES, INC.
by NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA.

ADDITIONAL INSURED - WHERE REQUIRED UNDER CONTRACT OR AGREEMENT This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM

SCHEDULE
ADDITIONAL INSURED:

ANY PERSON OR ORGANIZATION FOR WHOM YOU ARE CONTRACTUALLY BOUND TO PROVIDE

ADDITIONAL INSURED STATUS BUT ONLY TO THE EXTENT OF SUCH PERSON'S OR ORGANIZATION'S LIABILITY ARISING OUT OF THE USE OF A COVERED AUTO.

I. SECTION II - COVERED AUTOS LIABILITY COVERAGE, A. Coverage, 1. - Who Is Insured, is amended to add:
d. Any person or organization, shown in the schedule above, to whom you become obligated to include as an additional insured under this policy, as a result of any contract or agreement you enter into which requires you to furnish insurance to that person or organization of the type provided by this policy, but only with respect to liability arising out of use of a covered "auto". However, the insurance provided will not exceed the lesser of:
(1) The coverage and/or limits of this policy, or
(2) The coverage and/or limits required by said contract or agreement. #7y__ ----

AUTHORIZED REPRESENTATIVE
8795O (9/1 4) Includes copyrighted material of Insurance Services Office, Inc. with its permission. Page 1 of 1 306

POLICY NUMBER: GL5268169

COMMERCIAL GENERAL LIABILITY
CG 20 10 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS - SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s)
Location(s) Of Covered Operations

ANY PERSON OR ORGANIZATION WHOM YOU

BECOME OBLIGATED TO INCLUDE AS AN

ADDITIONAL INSURED AS A RESULT OF ANY

CONTRACT OR AGREEMENT YOU HAVE ENTERED
INTO.

PER THE CONTRACT OR AGREEMENT.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

CG 20 10 12 19 0 Insurance Services Office, Inc., 2018 Page 1 of 2 ❑ 307

A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury",
"property damage" or "personal and advertising
injury" caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on
your behalf;
in the performance of your ongoing operations
for the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and

2. If coverage provided to the additional
insured is required by a contract or
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury"
or "property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by
or on behalf of the additional insured(s) at
the location of the covered operations has
been completed; or

2. That portion of "your work" out of which
the injury or damage arises has been put to
its intended use by any person or
organization other than another contractor or
subcontractor engaged in performing
operations for a principal as a part of the
same project.

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III - Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most
we will pay on behalf of the additional insured
is the amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.