570
Proposal for On -Call Traffic Engineering Services
City of Placentia
PROJECT TEAM ORGANIZATION
ADVANTEC's TEAM ORGANIZATION
Mobilizing appropriate staff quickly is essential to smooth the performance of this important contract for the City of Placentia. This requires a management approach that emphasizes streamlined communication and quality control. As a partner to the City, the ADVANTEC Team will commit to the delivery of each task order within time and budget. We recognize that City staff has high expectations for capability and performance. Figure 1 illustrates the proposed organizational structure of our project team.
PROJECT MANAGER: ADVANTEC recognizes that the successful delivery of high -quality traffic engineering/ transportation planning projects starts with assigning a Project Manager that possesses superior technical, management and leadership skills. Mr. Jose Guedes, TE, will serve as our Project Manager, leading our team and acting as primary point of contact to the City of Placentia during this contract. Jose brings 34 years of experience managing traffic signal operations and synchronization projects, as well as on -call traffic engineering contracts. Mr.
Guedes will also serve as Task Leader on the Traffic Signal Operation Management, as he brings 14 years of experience managing traffic operations and the Traffic Management Center for the City of Irvine, and another 14 years managing the on -call signal operations contract with the City of Chino Hills. He will be supported by experienced California -registered Civil, Electrical, and Traffic Engineers, and other qualified professionals capable of managing day-to-day tasks under this contract.
KEY PERSONNEL: Selection of qualified team members to work with the Project Manager is a necessity in implementing and sustaining a proven project approach. ADVANTEC's proposed key personnel and support staff as shown in our Organization Chart are available to fulfill their time commitments in accordance with the project schedule. Mr. Guedes leads a team of professionals
Works/Traffic Engineering On -Call Contracts
throughout Southern California: Mr. Carlos Ortiz,
and Mr. John Dorado have managed various
similar Task Orders under various Traffic
Engineering On -Call contracts. This long-term
experience provides a great benefit to the City of
Placentia in that these key Team Leaders have
shared technical and leadership growth together,
resulting in a recognized ability to deliver a high -
quality end product without costly surprises or
project misdirection.
Our Traffic Engineering Task Leader, Mr. John
Dorado, PE, has managed many traffic and
transportation on -call contracts throughout
southern California. He brings over 25 years of
traffic and transportation planning/ engineering,
ITS, and project management experience on local
agency streets and arterials, Caltrans projects and
public transportation funding measures.
John Cox, Systems Engineer, will be a Task Leader
for any Traffic Signal Systems Design and
Maintenance related task orders. He brings over
25 years of experience in traffic engineering
projects that include both design and
who have worked on numerous On -Call Civil/Public
Figure 1 Organizational Chart
Jose Guedes, TE
Project Manager
Carlos Ortiz, PE, TE, PTOE
Project Director
r
KEY PERSONNEL
John Dorado, PE
Traffic Engineering
Task Leader
John Cox
Traffic Signal Systems/
Design & Maintenance
Task Leader
Jose Guedes, TE
Traffic Signal Operation
Management
Task Leader
KEY SUPPORT STAFF
Madeleine Ortiz
KEY SUPPORT STAFF
Ryan Miller
I l
SUPPORT STAFF
Jonathan Delgado, PE
Henry Trinh, PE, EE
David Madera, PE, TE
Armando Solis, PE
Glen Murphy, PE
Francisco Fernandez
Alphonse Oh
Rachel Tam
Robert Steaffens
Nicholas Park
Sean Ho
Frank Gomez
Dylan Sison
Kevin Acuna
Edward Clay
Brandon Chin
Yasmeen Halabi
James Tai
Huy Trinh
Daniel Underwood
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Consulting Engineers
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Proposal for On -Call Traffic Engineering Services
City of Placentia
implementation of Traffic Signal, ITS, CCTV, CMS, TMS and Fiber Optic Communications having integrated and maintained such systems in support of centralized signal control deployments.
Our Chief Executive Officer, Mr. Carlos Ortiz, PE, TE, PTOE will serve as Project Director. Mr. Ortiz has over 30 years of experience working as Project Manager on many high -profile projects and On -call Engineering services for several agencies and brings his record of success to the City of Placentia.
ADVANTEC's project staff meets all the technical engineering and planning needs under this contract. The ADVANTEC Team brings a group of highly specialized personnel with a defined work history providing similar Professional/On-Call Services. ADVANTEC has been committed to our clients' success for many years, and our expert team will provide the appropriate project management and technical expertise as required for this On -Call contract. ADVANTEC's proposed project team is committed to providing responsive services to the City. In order to facilitate task order project delivery, we are assigning Key Support Staff that will work "directly" with each of our Task Leaders.
Our proposed key team members are intended to serve in their respective roles throughout the duration of the agreement. All staff members proposed are without long-range commitments that would interfere with the timely completion of potential tasks. Our Key Personnel will not be removed or replaced without a prior written concurrence from the City. Our team brings together all of the skills and expertise required to ensure satisfactory completion of all elements of the RFQ. Capsule resumes of our Task Leaders/Key Personnel are provided in Table
1. This table summarizes our Key Team Members education, certifications, role and responsibilities, and relevant experience. Full resumes of key personnel are provided in the Appendix.
TRAFFIC ENGINEERING / TRANSPORTATION
PLANNING/ ENGINEERING EXPERIENCE:
> Inter -agency signal synchronization
> Signal timing and operations
> Corridor/Network Synchro Model
➢ Adaptive Control Systems
➢ Before & After Studies
➢ Traffic signal systems
➢ Traffic signal communication systems
> Advanced Traffic Management Systems (ATMS)
> Safety Studies
Years of Experience: 34
Years with ADVANTEC: 14
Registration:
Traffic Engineer, CA, 1861
Education:
B.S., Civil Engineering
M.S., Transportation Engineering
dilluk
JOSE GUEDES, TE
PROJECT MANAGER&
TRAFFIC SIGNAL OPERATION
MANAGEMENT TASK LEADER
[email protected]
• Mr. Guedes, TE has over 30 years of experience in traffic operations, traffic engineering and intelligent transportation systems, including 14 years conducting and managing traffic engineering, transportation planning and operations, traffic signal synchronization and ITS projects. Most recently, Jose is managing On -Call Traffic Engineering and Signal Operations Services with the cities of Glendale, Irvine and Chino Hills; He is responsible for managing task orders, assigning staff, scope of work and fees for various traffic engineering and planning projects. Mr. Guedes also managed the traffic signal operations in the City of Irvine for 14 years prior to joining ADVANTEC. Since 2010, he has managed 10 regional signal synchronization projects for OCTA and local agencies. • On -Call Traffic Engineering Services, Irvine
• On -Call Traffic Signal Operations, Chino Hills
• On -Call Traffic Engineering Services, Glendale
• CV Sync Program Phase I Traffic Signal Synchronization, CVAG • Citywide Engineering and Traffic Survey, Glendora
• Yorba Linda Blvd TLSP (OCTA)
• Fairview Rd Traffic Signal Synch, Costa Mesa
• Citywide Traffic Signal Coordination/Retiming, Lancaster • Citywide Adaptive Traffic System, Culver City
• Los Alisos Blvd RTSSP (OCTA)
• Adaptive/Traffic Responsive Upgrade, Alhambra
• Citywide Signal Assessment and Master Plan,
Upland
• Citywide Traffic and Mobility Study, Glendale
• Local Roadway Safety Plan, Yucca Valley
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Proposal for On -Call Traffic Engineering Services
City of Placentia
CARLOS
[email protected]
$ '
y
J `
PTOE
TRAFFIC ENGINEERING / TRANSPORTATION
PLANNING/ ENGINEERING EXPERIENCE:
➢ Traffic Signals PS&E
> Public Works I ITS Planning and Design
> Advanced Traffic Management Systems
➢ Smart Transportation Management System
➢ Communication network/topology
➢ Cyber Security I Connected/Automated Vehicles
I Smart Cities
➢ Cooperative/Partnering Agreements
➢ Community Outreach I Inter -Agency Coordinator
> Traffic Studies I Parking Studies
➢ Active Transportation
Years of Experience: 35
Years with ADVANTEC: 9
Registration:
Civil Engineer, CA, C057535
Traffic Engineer, CA, 2025
Civil Engineer, AZ, 34333
Professional Traffic Operations
Engineer, US, 426
Education:
B.S., Civil Engineering, California
State Polytechnic University,
Pomona
ORTIZ, PE, TE,
PROJECT DIRECTOR
•
Mr. Carlos Ortiz, PE, TE, PTOE will serve as Project Director and possesses superior technical, management, and leadership skills. Mr. Ortiz has extensive experience managing Traffic Engineering and Intelligent Transportation System (ITS) projects for numerous agencies throughout California. He has worked on many complex projects and has the ability to resolve problems quickly and efficiently by drawing on his 35 years of experience, exclusively in the field of ITS and traffic engineering. Through his current projects, Mr. Ortiz is assisting agencies to understand the Connected Vehicles and Autonomous Vehicles Markets, so they can make better decisions on current and future ITS deployments. Mr. Ortiz is a past member of the Board of the Institute of Transportation Engineers (ITE) International. Mr. Ortiz serves on the Board at ITS California.
■ On -Call Traffic Engineering Services, Riverside County • On -Call Traffic Engineering Services, Desert Hot Springs • On -Call Traffic Engineering Services, San Clemente
■ On -Call Traffic Engineering Services, Mission Viejo
■ On -Call Traffic Engineering Services, Anaheim
CVAG CV Sync Smart Region Program
• Citywide Engineering and Traffic Survey, Glendora
• Citywide Engineering and Traffic Survey, Rialto
On -Call Traffic and Transportation Engineering
Services, Claremont
-
JOHN DORADO, PE
TRAFFIC ENGINEERING TASK LEADER
'[email protected]
TRAFFIC ENGINEERING / TRANSPORTATION
PLANNING/ ENGINEERING EXPERIENCE:
➢ Project Management I Traffic Studies
➢ Parking Studies I Bus Rapid Transit Programs
➢ Active Transportation I Traffic Signals PS&E
> Signing/Striping
> Public Works I ITS Planning and Design
➢ Advanced Traffic Management Systems
➢ Smart Transportation Management System I
Communication network/topology
Years of Experience: 25
Years with ADVANTEC: 8
Civil Engineer, CA, 74405
IMSA Certified Level I and Level
II
Education:
B.S., Civil Engineering, California
State University, Fullerton
RELEVANT PROJECT EXPERIENCE
Mr. Dorado, PE has over 25 years of experience in the field of Intelligent Transportation Systems (ITS) engineering, planning and design, traffic engineering, and transportation planning. He provides a balanced understanding of projects within the public and private sectors and skillfully meets challenges and creates positive change. He has a record of success in project management, on -time, and on -budget project delivery, and has a proven ability to foster strong positive client relations. Mr.
Dorado's professional expertise ranges from traffic engineering PS&E to traffic and transportation studies including assisting cities with plan and study review services and addressing citizen requests. Mr. Dorado also has a wide range of knowledge of various traffic control systems (TCS), Ethernet communication systems, and ITS elements. He has been involved with upgrading various citywide traffic signal systems, controllers, communication systems, and traffic management centers. • On -Call Traffic Engineering Services, Corona
• On -Call Traffic Engineering Services, Riverside County • Citywide Truck Route Study, Rialto
• On -Call Traffic Engineering Services, Newport Beach
■ On -Call Traffic Engineering Services, Huntington Beach • On -Call Traffic Engineering Services, Ontario
On -Call Traffic &Transportation Engineering
Services, Claremont
On -Call Traffic Engineering Services, Anaheim
On -Call Traffic Engineering Services, Mission Viejo
ADVANTEC
Consulting Engineers
573
Proposal for On -Call Traffic Engineering Services
City of Placentia
TRAFFIC SIGNAL
MAINTENANCE
"[email protected]
&
TRAFFIC ENGINEERING / TRANSPORTATION
PLANNING/ ENGINEERING EXPERIENCE:
➢ Systems Engineer
> Traffic Engineering
> Signal Timing and Synchronization
➢ ITS Planning and Design
➢ Advanced Traffic Control (ATC)
➢ Adaptive Control Systems
➢ Advanced Traffic Management Systems
➢ Smart Transportation Management System
➢ Communication network/topology
IIP
ilik4,
Years of Experience: 26
Years with ADVANTEC: 10
Registration:
IMSA Level II Technician
#BE -864-17 I IMSA Work Zone
Certified #AA -86417
Corning Inc. International Fiber
Systems (IFS)
Education:
Fullerton College
Engineering Technology Professional
JOHN COX
SYSTEMS DESIGN
TASK LEADER
RELEVANT PROJECT EXPERIENCE
Mr. Cox is a Systems Engineer for ADVANTEC and specializes in Intelligent Transportation Systems, Communications, Fiber Optic technologies, Closed Circuit Television, Changeable Message Signs, Wireless Broadband Ethernet, Traffic Management Center systems integration and various Advanced Traffic Management System hardware/software suites. Over 25 years of experience in the transportation industry, John has been involved in dozens of transportations and traffic engineering projects that include both design and execution of Traffic Signal, ITS, CCTV, CMS, TMS and Fiber Optic Communications having integrated and maintained such systems in support of centralized signal control deployments. Additionally, he has extensive background in the public sector, where he designed and maintained the Traffic Management Center for the City of Costa Mesa for over 10 years.
• HSIP Cycle 8 Improvements, Plam Springs
• On -Call Traffic Engineering Services, Corona
• On -Call Traffic Engineering Services, Huntington Beach • On -Call Traffic Engineering, County of Riverside
• CV Sync Smart Region Program Phase I and II, CVAG
• Citywide ITS Improvements, La Quinta
• Imperial Hwy ITS, Firestone HSIP, Pioneer HSIP,
Norwalk
• Garden Grove Boulevard RTSSP (OCTA)
• ITS and TMC Improvements, Seal Beach
• Citywide Fiber Optic Communication and Signal
System Upgrade, Lancaster
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City of Placentia
RELEVANT PROJECT EXPERIENCE AND REFERENCES
We have prepared the following matrix outlining similar current and recently completed projects and contracts and their associated elements of work.
PROVEN EXPERIENCE FOR EVERY MAJOR
MUNICIPAL TRAFFIC/TRANSPORTATION
PLANNING, ITS, and ENGINEERING NEEDS
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City of Huntington Beach
On -Call Traffic Engineering Services
•r
1 V
City of Irvine
On -Call Traffic Engineering Services
V
City of Mission Viejo
Public Works Professional Consultant Services
V
V
V
V
V
City of Mission Viejo Traffic Control and Safety
Analysis for Avery Pkwy and Marguerite Pkwy
City of Mission Viejo
HAWK Signal Study and Design
City of Mission Viejo
SSARP Traffic Signal Design
V
V
City of Mission Viejo
Design Services for Olympiad Rd -Felipe Rd TSSP
V
1 V
OCTA
Los Alisos Blvd Route RTSSP
1 V
V
1 V
1 OCTA
Garden Grove Blvd Route RTSSP
V
V
V
1 V
1 City of San Clemente
On -Call Traffic Engineering Services
City of Anaheim
On -Call Traffic Engineering Services
V
V
V
V
1 City of Newport Beach
On -Call Traffic Engineering Services
V
V
1 V
City of Claremont
On -Call Traffic Engineering Services
City of Pomona
On -Call Traffic Engineering Services
City of La Habra
On -Call Traffic Engineering Services
V
V
V
City of Lawndale
On -Call Traffic Engineering Services
City of Norwalk
Pioneer Blvd (HSIP Cycle 8) Improvements and
TSSP
Los Angeles County
On-Call Traffic Engineering Services
V
V
V
1 V
V
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Citywide Traffic Signal Operations, Chino Hills, CA
Proposal for On -Call Traffic Engineering Services
City of Placentia
Relevant Projects and References
ADVANTEC has provided similar As -Needed or On -Call Professional Consultant Services to agencies in Orange County and Los Angeles County as described on the following pages.
Project Name / Description
ADVANTEC has provided traffic signal system monitoring and operations for City of Chino Hills, since 2009. Specific tasks include:
Contact Information, Project Status, and Project
Team
Reference: City of Chino Hills
Mr. Carl Hassel, Senior Engineer
(909) 364-2817
[email protected]
Date Range: 2009 to Present
Project Team: Jose Guedes, Ryan Miller, John Cox
• Central System Monitoring: Check existing signal timing, functionality of each detector, and coordination parameters at least once a week or upon request by the City, either in the field (if signal is off-line), or at our office (if signal is on-line), within 24 hours from time of request.
• Aries System Updating: Update intersection graphical displays, detectors assignments, timing -plans, etc. to ensure all information is up-to-date and provide technical support. • Signal Timing: Make minor adjustments of timing parameters, e.g. offsets, splits, timing plans, to improve and ensure traffic progression upon request by the City. Maintain signal timing charts in each cabinet and a copy submitted to the City's Engineering Department.
• Data Management and System Communication: perform upload and download of traffic data including, but not limited to, traffic volume counts and occupancy reports, from the signal controllers. Maintain communications between master controllers and central system. • Trouble Shooting: As requested by the City, the consultant shall perform trouble shooting of a signal either in office, in the field, or both to address specifically reported problems. The consultant shall make recommendations for remediation to City staff and implement changes as approved by City staff.
ADVANTEC also performed additional services, on an as -needed basis, related to Traffic signal design and plan check, and Traffic signal construction management and inspection services.
ADVANTEC
Consulting Engineers
576
Proposal for On -Call Traffic Engineering Services
City of Placentia
Project Name / Description
Contact Information, Project Status, and Project
Tea m
Public Works Professional Consultant Services, Mission
Viejo, CA - ADVANTEC is currently providing on -call traffic engineering services with the City of Mission Viejo. Under our current contract, ADVANTEC is currently working on the following three projects with the City: HAWK Signal Study and Design Project at Olympiad Road and Lake Mission Viejo
Entrance, the Traffic Control and Safety Analysis for Avery Parkway and Marguerite Parkway, and Design Services for Olympiad Road -Felipe Road Traffic Signal Synchronization Project (TSSP);
Reference: City of Mission Viejo
200 Civic Center, Mission Viejo, CA 92691
Mario Gutierrez, Traffic/Transportation Engineer
(949) 470-3068
[email protected]
Date Range: 2018 to Present
Project Team: John Dorado, Jonathan Delgado,
Jose Guedes, John Cox, Ryan Miller, Bryan Elenes,
Madeleine Ortiz, Nicholas Park, Rachel Tam,
Robert Steaffens, Frank Gomez.
HAWK Signal Study and Design Project at Olympiad Road — ADVANTEC provided a supplemental crosswalk assessment report for this intersection to determine if a HAWK signal was warranted. The purpose is to improve the safety, accessibility, and visibility of pedestrians and bicyclists that are crossing Olympiad Road. This included reviewing sight distance visibility constraints and conceptual plans. Based on our results, the HAWK signal was r.
-
7y
warranted, and the City approved the next phase, preparation of PS&E.
ADVANTEC has prepared plans, specifications, and estimates which is currently in improvements include a new HAWK signal, high visibility crosswalk and striping, link to the City's fiber optic communications network.
-progress. The project
ADA ramp improvements,
and a
Traffic Control and Safety Analysis for Avery Parkway and Marguerite Parkway— ADVANTEC prepared a Traffic Control and Safety Analysis for J
` — J
Avery Parkway and Marguerite Parkway. ADVANTEC conducted traffic control two intersections Avery Parkway five
analyses at along and safety analyses at
intersections along Marguerite Parkway. The study includes a summary of - - existing conditions, analysis methodologies, traffic data collection, line of sight analysis, traffic signal and all -way stop warrants, and recommendation including cost -r
estimates.
Design Services for Olympiad Road -Felipe Road Project P TSSP — ADVANTEC is , • -- _.; responsible for preparing plans, specifications, and estimates (PS&E) for new traffic signal controllers, closed circuit television (CCTV) cameras, emergency vehicle pre- emptions systems, fiber optic communications, and other associated traffic signal and ITS equipment upgrades. ADVANTEC is also responsible for preparation of new traffic signal timing, and signal coordination plans. This includes analyzing current signal timing parameters and updating them to the latest CA MUTCD requirements.
ADVANTEC will assist the City with implementation, observations, and fine-tuning of new signal synchronization. Construction support services will be provided, along r..
I'
r"
with a final project report and providing operations, maintenance, and monitoring support for two years after implementation of the signal timing along the project corridor.
ADVANTEC
Consulting Engineers
577
Proposal for On -Call Traffic Engineering Services
City of Placentia
Project Name / Description
Contact Information, Project Status, and Project
Tea m
On -Call Traffic Engineering Services — Huntington Beach, CA Reference: City of Huntington Beach
As part of our on -call traffic engineering contract, ADVANTEC 2000 Main Street Huntington Beach, CA 92648
provided Systems Engineering and design services (PS&E) for William F. Janusz, PE, PTOE, Principal Engineer
various projects in the City of Huntington Beach. The projects included ITS upgrades at these locations: 1) City Hall to the (714) 374-1628
downtown area and City building and facilities, 2) Oak View [email protected]
Community Center and City Well Site, 3) City Hall to Utility Date Range: 2020 to Present
Yard, and Garfield Avenue. Other projects included:
Project Team: Carlos Ortiz, John Dorado, Jose
• Traffic Signal Upgrades along
Garfield Avenue (3 locations)
=
Guedes, John Cox, Rob Steaffens, Madeleine Ortiz,
Frank Gomez, Nicholas Park
• Signing and Striping for 9
corridors - Bike lanes and active
transportation Improvements.
'E'44"
ligNiallii
Fiber Optic Communications and ITS Improvements — As part of our on -call traffic engineering contract, ADVANTEC provided fiber optic communications and ITS design services (PS&E) to ensure network improvements are compatible expandable and scalable for the City's traffic management and monitoring systems, and for the City's Information Technology (IT) network. This includes fiber assignments and management, connectivity and setup of virtual local area networks (VLAN), and internet protocol (IP) addressing. This configuration virtually separates data/video from the traffic and ITS infrastructure, and the data/information/video from City's buildings and facilities. Strategies were also implemented for cyber security and redundant communications. This required close coordination with the City's IT staff and building department during the design, and network development stages.
Signing and Striping — ADVANTEC provided professional engineering services to design and prepare signing and striping plans for nine (9) segments in the City of Huntington Beach. Plans were prepared as part of a roadway improvements project for 4.65 miles (24,600 feet). The striping improvements included restriping travel lanes, medians, turn pockets, bike lanes, crosswalks, pavement markings, parking lanes, and include the removal or addition of red curb parking restrictions. Additional signage was also proposed as needed. The plans were prepared per the California Manual on Unifor Traffic Control Devices (CA MUTCD) Caltrans Standard Plans, American with Disabilities Act (ADA) requirements, and City Standard Drawings.
ADVANTEC
Consulting Engineers
578
Proposal for On -Call Traffic Engineering Services
City of Placentia
Project Name / Description
Contact Information, Project Status, and Project
Team
On -Call Traffic Engineering, Anaheim, CA
Reference: City of Anaheim
- ADVANTEC has been providing on -call
traffic engineering assistance to City of
200 S. Anaheim Blvd, Anaheim, CA 92805
Rafael Cobian, PE, Traffic Engineer
Anaheim for the past 16 years.
.
1 (714) 765-4991
ADVANTEC prepared engineering plans,
specifications, and estimates (PS&E) for
[email protected]
traffic signal upgrade, fiber optic communications
interconnect and traffic control plans, controllers and cabinets upgrade for various major corridors within the City.
Date Range: 2008 to Present
Project Team: Carlos Ortiz, John Dorado, Armando
Detailed design for CCTV cameras includes the design of poles and foundations, video control equipment, and
interconnect to the communications hub.
Solis, Jose Guedes, John Cox, Jonathan Delgado,
Frank Gomez.
On -Call Traffic Engineering Services, City of Claremont:
Reference: City of Claremont
ADVANTEC has provided the City of Claremont with On -Call 207 Harvard Ave N, Claremont, CA 91711
Traffic Engineering Services since 2015.
Mr. Vince Ramos, Associate Engineer
We have completed several icA. ?'-
(909) 399-5395
task orders, including: :-' I= '
[email protected]
Date Range: 2015 to Present
,fir.
_-
_.
i ,r,
•
Project Team: Carlos Ortiz, John Dorado, Jose
Guedes, John Cox, Madeleine Ortiz, Ryan Miller,
Frank Gomez, Nicholas Park, Dylan Sison.
Corridor / Intersection Studies — Prepared studies for several roadway segments to address issues and concerns from the residents to enhance safety related to existing roadway features including line -of -sight, level -of -service, queuing, signing, striping, bicycle safety, speeding, traffic calming and safety enhancements and all -way stop and signal warrants.
Citywide Speed Survey — Prepared a citywide speed survey, in order to review, establish, and re -certify posted speed limits on 54 roadway segments throughout the City.
Intersection/Roadway, Traffic Signal and Signing/Striping (PS&E) — Prepared (PS&E) related to the project improvements for multiple intersections Citywide. Improvements included left turn phasing, controller upgrades, pedestrian and vehicle heads, APS push buttons, detection systems and signal timing plans (lead pedestrian interval).
ADA Ramp Improvements — Prepared ADA ramps and bulb -outs Citywide Neighborhood Traffic Calming Program and Policy — Developed a program to provide guidance, procedures, standard practice, and policies for response to common citizen requests. Includes a "toolbox" that can be used to address neighborhood traffic -related concerns such as: speeding vehicles, high traffic volumes, cut -through traffic, or safety concerns.
All -way Stop Warrant and Traffic Signal Analysis — Prepared these studies at several intersections using the latest California Manual on Uniform Traffic Control Devices (CA MUTCD). Based on our evaluation, recommendations are provided.
ADVANTEC
Consulting Engineers
579
Proposal for On -Call Traffic Engineering Services
City of Placentia
Project Name / Description
Contact Information, Project Status, and Project
Tea m
On -Call Traffic Engineering Services — Los Angeles County, CA - ADVANTEC's work over this period consisted of several traffic signal design projects including 8 major corridors ranging from 9 to 62 intersections with associated
improvements. All the plans were designed in conformance with the County of Los Angeles
latest design guidelines, using
Reference: LA County Dept. of Public Works
900 S. Fremont Ave. Alhambra, CA 91803
Marty Amundson, Supervising Engineer
(626) 300-4774
[email protected]
Date Range: 2004 to Present
Project Team: Carlos Ortiz, John Dorado, Armando
Solis, David Madera, Kevin Acuna, Sudarshan
Chalan.
Microstation/AutoCAD formats.
Plans were submitted in 3
different stages: 80%, 100% and - --
final design submittal. The 100% �' ti'I
--
. .-- ' 1
and final design plans were also ; .,A,
�s-
submitted to the involved local
agencies for review and approval.
On -Call Traffic Engineering
Services, City of Lawndale:
Reference: City of Lawndale
4722 Manhattan Beach Blvd, Lawndale, CA 90260
Mr. Nick Petrevski, Associate Engineer
(310) 973-3265
[email protected]
ADVANTEC has been providing r
the City of Lawndale with On-
Call Traffic Engineering --
Services since 2023. We have ..
-odre
completed several task orders, `
including:
Date Range: 2023 to Present
Project Team: Carlos Ortiz, John Dorado,
Madeleine Ortiz, Nicholas Park.
Corridor / Intersection Studies — Prepared studies for two (2) roadway segments to address issues and concerns from the residents to enhance safety related to existing roadway features including line -of -sight, level -of -service, queuing, signing, striping, bicycle safety, speeding, traffic calming and safety enhancements and all -way stop and signal warrants.
All -way Stop Warrant and Traffic Signal Analysis — Prepared these studies for several intersections using the latest California Manual on Uniform Traffic Control Devices (CAMUTCD). Based on our evaluation, recommendations are provided.
Parking Study — Prepared a parking study for several roadway segments in order to recommend strategies on how to increase the amount of available parking.
ADVANTEC
Consulting Engineers
580
Proposal for On -Call Traffic Engineering Services
City of Placentia
PROJECT UNDERSTANDING AND APPROACH
Project Understanding
The City of Placentia would like to contract with professional engineering firms to provide on -call traffic engineering services. The City is looking for firms with outstanding reputation, capacity, knowledge and proven track record to assist with traffic engineering and traffic signal operation management task for a period of three years, and one potential two-year extension.
The City of Placentia is home to over 50,000 residents, and it is located in northern Orange County, bound by State Routes 57, 91 and Imperial Highway. The City currently operates and maintains 63 traffic signals, and three flashing beacons. Placentia's signal system includes Econolite Centracs Advanced Traffic Management System (ATMS), Econolite controllers (Cobalt, ASC/3, ASC/2), and a signal communication network that includes both copper interconnect and fiber optic cables. The City has participated in many regional traffic signal synchronization projects led by OCTA and neighboring cities, including Orangethorpe Avenue, Yorba Linda Boulevard, Rose Drive, Bastanchury Road, and Kraemer Boulevard.
ADVANTEC will use our extensive traffic engineering, ITS, traffic signal timing and synchronization, active transportation, planning, design, and implementation experience to assist the City as -needed. We are a full service team that will act as extension of staff from start to completion of every task order.
Project Management Work Plan Process and Methodology
Our Project Manager, Mr. Jose Guedes, TE, and key task leaders are intended to serve in their respective roles throughout the duration of the agreement. ADVANTEC has significant experience working on simultaneous tasks for clients under as -needed contracts and on multiple tasks associated with larger projects. This is the nature of our business, and Mr. Guedes has demonstrated his ability to manage and maintain budgets and schedules working on concurrent projects. Mr. Guedes will be the primary point of contact for the City. He will be supported by experienced California registered Civil and Traffic Engineers and other qualified professionals capable of managing day-to-day tasks under this contract.
Typical Project Methodology
ADVANTEC's approach providing professional
consultant services is based on years of
project experience completing On -Call Traffic
Engineering Services for public agencies
across California. Through this experience we
have developed a logical, efficient approach
that blends basic principles of traffic,
transportation, and civil engineering with our
fresh, creative thought process. Our
methodology approach will provide us with
cost control measurements, development of
quality products, and ability to meet the task
order or project schedule. In addition, our
methodology approach provides the entire
team with our communication, cooperation,
commitment, responsiveness, and
requirement process on each project or task order. The graphic on the previous page illustrates our process once a task order is requested. One key element to our success is communication with the City's Project Manager from task order beginning to end to make sure that the City stays current on design issues. We understand the importance of responding quickly so that accurate decisions can be made. Recognizing that each project will Evaluate Task Order
Requirements
Evaluate Resource Availability
Evaluate Work Loads
Schedule Activities /Submittals
Prepare Estimates and
Project Schedule
MEET WITH AGENCY STAFF
SUBMIT COMPLETED TASK
ORDER DOCUMENTS
REQUEST BY AGENCY
ISSUED
TASK ORDER EVALUATION
Project Manager
Task Manager
i
INTERNAL SCOPING MEETING
rtvlecr iaaiiager
Task Manager
SITE VISIT
REVIEW AND COMMENT BY
AGENCY
REVISE AND SUBMIT
APPROVAL OF TASK ORDER
(NTP]
PROJECT KICK DFF
Review Scope of Work,
Estimate, Responsibilities, and
Schedule with Assigned Staff
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develop its own challenges and unique tasks based on location, and that the breadth of study area and design issues will vary from project to project, we generally follow a similar approach when initiating a project task:
1) Understand the City's Goals: In order to be successful on any project, it is vital that the Project Manager and Task Leaders understand the final product. We will meet with City staff to learn what the important issues are on each task order. We will understand the budget, schedule, and scope of work before planning the project so that we can begin to formulate a detailed scope of work and identify critical path issues. 2) Prepare a Detailed Work Plan: We will define all project tasks, their relationship with one another, and their associated time frame for completion. We will develop a list of needs so that we can identify specialized expertise that may be required to maintain schedule and complete tasks. Budgets will be established for each task to ensure that the project team stays on track. We will provide City staff with a detailed Project Schedule.
In addition, we will provide the City with our Project Management Plan, Quality Control/Quality Assurance Plan, and Resource Plan.
Project Execution
Following notice to proceed, we will coordinate resources, oversee the completion of technical tasks, and keep the project team and stakeholders informed of the project's status and any new findings. Our Project Manager will continuously monitor the project's progress, budget, and schedule to identify areas requiring attention. Virtual meetings will be held with the City's project manager and key stakeholders on a monthly basis to identify issues early and keep everyone informed of the project's status. ADVANTEC uses various project management tools that will give all team members and City staff access to archived deliverables, milestone schedules, to-do lists, and a history of project communications — further fostering a collaborative working environment.
Final Project Delivery and Closeout
As each project or task order ends, the Task Leaders will confirm that all final deliverables have been provided.
These include all digital files and hard copies in the City's preferred format. Final invoices will be processed quickly to facilitate contract administration.
Experience Working with Concurrent Task Assignments
ADVANTEC takes
great pride in our
long-standing
history of providing
both as needed and
extension of staff
services for public
sector clients. In
Southern California,
we have provided
these services for
the Cities of
Huntington Beach,
Irvine, Mission Viejo,
Long Beach, Lawndale, County of Los Angeles, OCTA, and Caltrans, as well as several other public agencies throughout California. Our staff is accustomed to meeting demanding project schedules by pooling our resources from skilled staff throughout the region, when necessary, to ensure our clients are provided the highest quality of service and on -time performance. We balance our workload, availability, and deliverables on a weekly basis. Our J-
Scope Definition
. Project definition researchand
investigation
• Detailed Scope of Services
. Identity spitifie deliverables
. Define project schedule with
properly sequenced tasks
. Define task budgets
• Obtain 'buy-irt• From Task Lends
at all levels
San
Scope ManagementMO.
• Align scope with firm expertise
with logkal responsibility
• Establish regular Proj eel Team
Meetings to manage project
progress, rcsourceallcxaliora
management and potential
scope creep
Scope Execution
re-
+ Align technical resources with
expertise
▪ Develop project procedures
and expectations for tech ilea I
interface of firms
. Provide regular over the
shoulder oversight. and
technical leadership
• Create environment of
cellnboratien for project tetrn
and agency members
Clemente, Anaheim, Newport Beach, Laguna Beach, Claremont, Pomona, Diamond Bar,
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key personnel and support staff have similar management, planning and design experience; therefore, we are able to work on concurrent tasks, and have the flexibility to bring other staff together to meet project deliverables.
Innovative Approaches
A strong project management and communication plan is critical to contract/project success. Providing access to the right team at the right time is essential to any on -call contract. Through experience on other on -call contracts, we will provide seamless execution on each and every project or task order. Our project management communication plan establishes the chain of command for the team involved in any and all task orders, providing well-defined roles and responsibilities. Our Project Manager, Mr. Jose Guedes, TE, is the single point of contact for all task order initiation and contract discussions. The Entire Team is Highly Experienced in On -Call and Task Order - Driven Contracts. We understand the need to be responsive to the requirements of such contracts with fast mobilization, as demonstrated through our ability to complete task orders through previous On -Call Contracts with other agencies.
To ensure fast response with the right resources on task orders, our project manager will meet regularly with City staff to discuss upcoming projects or tasks that may require consulting services through this contract. Upon issuance of a task order, our Project Manager and selected ADVANTEC Team members will meet with the responsible City's personnel to define the project scope. A detailed work plan will then be developed by the ADVANTEC team, reviewed, negotiated, and approved by the contract and/or project managers. This establishes the work parameters and defines the scope of work, schedule, budget, and deliverables for each task order.
As part of the project management plan, we ensure our deliverables are of the highest quality before being submitted to the City. They must initially pass our internal quality review process which consists of a series of separate internal reviews before any project deliverable is provided for review to a Client. Following the City's review, the comments are addressed, and the process is repeated. ADVANTEC's internal program to track progress, maintain quality control, and schedule are led and orchestrated by the Project Manager with all project personnel participating directly in the process as independent reviewers.
Internet Based Tools and Project Management Software
ADVANTEC utilizes the Microsoft Suite of software including OneDrive which provides online access for all software that we typically utilize, such as Outlook for email, Word, Excel, PowerPoint, others. We also use Ajera for project management and accounting software to track tasks and budgets. la • In addition, ADVANTEC's latest strategy to maintain coordination, task order status, and deliverables is to create and maintain a file -sharing portal to be used for project correspondence, file transfer and repository, and schedule management. This helps all staff internally and provides a singular location where the City can go to find status on all task orders, action items, deliverables, outstanding items, schedule, and next steps. We are currently using Microsoft Teams on similar projects, which has been effective. We will discuss this platform and our options with the City prior to implementation.
Solutions to Similar Projects
It is anticipated that under this On -Call contract, ADVANTEC will provide professional services as indicated in the RFP including, but not limited to, the following items listed below. The table below highlights our experience, approach, preparation, and solutions to deliver specific project assignments or Task Orders that is anticipated under this contract.
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Requested
Scope of
Services
ADVANTEC's Experience and Approach to Perform the Work
Traffic/
Transportation
Engineering
ADVANTEC will prepare PS&E for all traffic/transportation engineering related projects, such as Street Lighting, Signing and Striping, and Traffic Control including assistance with construction support and preparation of as -built drawings. Our Project Manager and some of our Task Leaders have worked on the design of multiple projects throughout Orange County and Los Angeles County including roadway and intersection improvements. ADVANTEC understands the latest standards per the City, CA MUTCD, ADA, and Caltrans and will apply as required to all related projects Traffic Signal
Improvements
ADVANTEC will prepare PS&E related to the project improvements. The project plans will include a title sheet and traffic signal design or modification plans. The traffic signal plans will include all base mapping, as -built information and utilities, and all existing and proposed traffic signal poles and equipment, communication infrastructure, battery backup systems, signal heads, pedestrian heads, video detection cameras, detection, pole schedules, conductor schedules, construction notes, and any details necessary to facilitate the installation and construction of the project improvements.
ADVANTEC understands the latest standards per the City, CA MUTCD, ADA, and Caltrans and will apply as required to all related projects.
Traffic/
Transportation
Engineering
ADVANTEC will prepare PS&E for all traffic/transportation engineering related projects, such as Street Lighting, Signing and Striping, and Traffic Control including assistance with construction support and preparation of as -built drawings. Our Project Manager and some of our Task Leaders have worked on the design of multiple projects throughout Orange County and Los Angeles County including roadway and intersection improvements. ADVANTEC understands the latest standards per the City, CA MUTCD, ADA, and Caltrans and will apply as required to all related projects Transportation
Planning
ADVANTEC has performed transportation planning services for various projects, including active transportation, road diets, alternative lane configurations, preliminary intersection design, and Safe Routes to School Master Plans. ADVANTEC will work with the City to achieve their Mobility Element goals as outlined in the City General Plan. These objectives include increasing pedestrian and multimodal mobility options, coordinating with OCTA, improving air quality, and decreasing the environmental impacts of vehicular travel. We will also develop traffic models such as Synchro to conduct traffic capacity and LOS analysis at intersections and street segments including other software, as necessary. For planning studies, they will be prepared in report format with supporting exhibits, graphics, and tables.
Traffic Study
Development
ADVANTEC will provide traffic engineering studies, which summarize: the existing and proposed conditions, references requirements and assumptions, intersection, roadway, and circulation analysis, and recommendations. Supporting technical data and graphical illustrations will be included in the reports. ADVANTEC has the experience to provide the City with different types of traffic engineering analysis and reports; including accident analysis, delay analysis, lane storage capacity, roadway and intersection level -of -service, vehicle and pedestrian circulation analysis, parking studies, truck studies, traffic studies, before and after travel demand, engineering and speed survey, sight distance analysis, line -of sight analysis, queuing analysis, Traffic Signal Warrant, All -Way Stop Warrant, Left -Turn Phasing Studies, conceptual design, and active transportation improvements.
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Requested
Scope of
Services
ADVANTEC's Experience and Approach to Perform the Work
Traffic Signal
ADVANTEC will prepare traffic signal timing plans for both existing and new timings at all of the Timing
intersections operated and maintained by the City. If existing signal timing plans need to be updated, ADVANTEC is well versed in preparing new signal timing plans that include minimum green time, walk times and flashing don't walk times based on pedestrian crossing distance and speed, yellow times, all -red times, and detection parameters. As part of traffic signal coordination, ADVANTEC will improve traffic progression and minimize travel delay to the public. We have performed this role both as traditional consultants (collect data/prepare theoretical optimized timing/implement/fine tune) and as system operators (continuously monitor system operations and implement changes as needed to accommodate revised traffic conditions). This extends to preparing traffic signal coordination timing plans on various corridors, citywide, and regionwide. We have worked on various signal coordination projects for both OCTA (Garden Grove Blvd RTSSP and Los Alisos Blvd RTSSP), and local agencies like Lake Forest, Mission Viejo, Irvine, and Costa Mesa.
Intelligent
ADVANTEC has extensive experience in the preparation of PS&E for ITS upgrades and fiber optic Transportation
communication. This includes upgrading signal controllers, ethernet switches, IP addressing, fiber optic Systems (ITS)
splicing assignment plans, hub cabinet installation and design, CCTV cameras, video detection, wireless Planning,
communication, changeable message signs (CMS), and fiber optic cable. Our Systems Engineer, John Design, and
Cox, has the experience and will take the lead with the planning, design, implementation, and system Integration
integration. He understands various traffic signal and ITS hardware, software, and overall communication networks including IP address, VLANs, fiber optic routing, fiber optic assignments, and network equipment.
In addition to the requested scope of services, ADVANTEC brings a structured team with various areas of expertise that could assist the City of Placentia from other traffic engineering related services to civil engineering/drainage services.
ADVANTEC's Experience with State and Federally Funded Projects The ADVANTEC Team has extensive knowledge, understanding, and experience with state and federal funded projects. ADVANTEC's staff maintains an on -going dialogue with local, regional, and state jurisdictional agencies and continually keeps abreast of the changing requirements and procedures of the Federal, State, and local agencies. The following summarizes ADVANTEC's understanding and experience with City, County, State and Federal Requirements, which benefits the City by having a firm that can implement and assist with various processes from state and federal funds to the latest trends and requirements for planning, design and implementation of smart mobility and transportation technologies.
Caltrans District Local Assistance Engineer (DLAE) and the Federal Highway Administration - ADVANTEC has extensive experience in completing and processing the numerous federal funding authorization forms through the Caltrans District Local Assistance Engineer (DLAE) and the Federal Highway Administration, as well as incorporating all required special provisions in the project specifications to ensure that federal funding is not jeopardized.
ADVANTEC has performed this task for several cities and agencies throughout Southern California. ADVANTEC has developed a comprehensive table summarizing the various authorization forms required in a matrix format that can be used to clearly identify the steps to be followed and the responsible parties. Typical procedures for processing forms with DLAE are summarized in the following table:
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Requirements
Typical Process to Secure Approvals
Caltrans Request for
Authorization
As required with the HSIP funding, certain forms are needed for the processing of the required Request for Authorization (RFA) forms. ADVANTEC will prepare and process the needed Forms with Forms/Clearances
Caltrans Local Assistance.
• RFA for R/W
Acquisition
Forms
ADVANTEC will prepare and process the necessary forms with Caltrans Local Assistance the Request for Authorization to Proceed with Construction (E-76) with Caltrans Local Assistance. Once the PS&E are completed, the Request to Proceed with Construction (E-76) forms can be prepared. The Request for Authorization to Proceed with Construction forms include: 1) Cover Page/Checklist (Exhibit 3-D), 2) Request for Construction Authorization Data Sheet, 3) Completed Finance Letter, 4) Completed Field Review Form, 5) Environmental Documentation, 6) Right-of—way Certification, 7) PS&E Package and Certification, 8) Local Agency Construction Contract Administration Checklist. • RFA for
Construction
Forms
• Caltrans
Invoicing
ADVANTEC will prepare and process the necessary forms with Caltrans Local Assistance the Request for Authorization to Proceed with Construction (E-76) with Caltrans Local Assistance. Once the plans and specifications are completed, the Request to Proceed with Construction (E-76) forms can be prepared.
Caltrans Bid Award
/Project Completion
Packages
After the bid award and upon the completion construction of the project, ADVANTEC will prepare and process the Caltrans forms.
• Bid Award
Package
Upon the bid award of the project, ADVANTEC will prepare and process the Bid Award Package with Caltrans Local Assistance. The Bid Award Package to Caltrans includes but not limited to: 1) Cover Page/Construction Contract Administration Checklist (Exhibit 15-A), 2) Local Agency Bid Opening Checklist, 3) Updated Finance Letter, 4) Detail Estimate and Detail Estimate Summary, 5) DBE Certifications (from Contractors), 6) Contract Award Checklist, 7) RE's Checklist. • Project
Completion
Package
After the construction of the project, ADVANTEC will prepare and process the Project Completion Forms with Caltrans Local Assistance. This is an important task in the project to ensure reimbursement by Caltrans of the construction payments. The Final Completion Package to Caltrans includes but not limited to: 1) Cover Page/Expenditures Checklist (Exhibit 17-D), 2) Final Finance Letter, 3) Final Detail Estimate and Detail Estimate Summary, 4) Change Order Summary, 5) Final DBE Certifications (from Contractors), 6) Materials Certifications, 7) Final Inspection Form.
For any proposed work that will directly impact state highway facilities and require a Caltrans encroachment permit, ADVANTEC's extensive track record working with Caltrans on numerous state highway projects will help facilitate the process. ADVANTEC's staff maintains an on -going dialogue with local, regional, and state jurisdictional agencies and continually keeps abreast of the changing requirements and procedures of the Federal, State, and local agencies.
ADVANTEC's Efforts to Achieve Client Satisfaction
The ADVANTEC Team's Quality Assurance (QA)/Quality Control (QC) Plan Program is a continuous process used not just at project milestones, but also on a daily basis as workflows from desk to desk, discipline to discipline and consultant to client. Our Project Manager and task leaders will oversee their staff on a daily basis. We will identify key contacts for ease of inquiries regarding project status. Mr. Guedes will work with the management and implementation of our QA/QC plan. A sampling of these policies and procedures is identified below.
Policy
Approach
Defined roles and responsibilities of key
staff
I Specify individual responsibilities for each of the positions in the QA/QC organization structure; QA/QC training for all project staff holds overall team QA/QC kick off meeting to review QA/QC plan and expectations.
Dissemination and retention of pertinent
reference information
I Establish process for flow of project documentation to key staff and document control procedures (e.g., scope of work, invoice/progress reporting, meeting minutes/action items, deliverables, etc.).
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Policy
Approach
Expectations of internal/external Project
Team and design interface meetings
/ Develop consistent meeting minutes, action item tracking, and issue resolution log format.
Expectations for regular "over the shoulder"
reviews by Discipline/Task Manager
1 Define protocols for continuous review process during plan/document preparation to ensure multiple discipline involvement.
Inter -disciplinary coordination and shared
work elements
/ Establish weekly or biweekly planning and design meetings. Inter- disciplinary exchange of plans prior to milestone submittals for joint review ensuring plan and work consistency.
Milestone checking of calculations, reports,
and plans
/ Assign qualified, experienced independent review staff. / Perform checking, revisions and back checking in a coordinated manner considering standards, project scope, technical accuracy, format, presentation, and previous review comments.
Quality Control Review Checklists
/ Require all design disciplines to implement pertinent checklists in the preparation of project deliverables.
Our Ability to Meet Project Schedule and Budgets
Project controls provide the critical information needed to manage a Project or Task Order through to completion on schedule and to ensure that projects or task orders are completed within budget. The following project control measurements are used by our Project Manager and Task Leaders.
SCHEDULE CONTROL - We understand the importance of a project schedule as a critical tool in the management of a project. There are several key elements that maximize the effectiveness of our Microsoft project schedule including:
Information should be easily communicated and understood; Commitment is obtained from each functional leader and the project team; Inter -relationship of tasks is shown, including internal QC/QA and agency review periods; Easy and flexible to update; and
Office wide correlations of staffing and project commitments are considered.
Specific critical path items or key critical decisions that affect project deliverables will be identified on a continual basis to ensure the project schedule is met. We will promptly notify the City of any changes in anticipated project progress. This approach also allows the City to schedule staffing for their reviews in advance and avoid any rescheduling that would delay other projects.
BUDGET CONTROL - The project scope of work will serve as the basis for the development of work breakdown structure (WBS) and the project schedule. A budget expressed in hours and dollars will be established for each task and subtask in our project cost accounting system (Ajera). Our Project Manager and ADVANTEC's Task Leaders have real-time access to this cost data from his desktop computer enabling continuous monitoring of project costs. The WBS budget and schedule will be combined into a time phased budget to allow for measuring progress and comparing planned versus actual expenditures. Earned values will be computed for all activities and assessment of budgeted cost of work scheduled, budgeted cost of work performed, actual cost of work performed and estimates to complete will be developed. This data will be reviewed with our key task leaders to allow for continuous monitoring, identify early warnings of budget or schedule issues and develop required corrective actions to mitigate any potential schedule delays. A complete Monthly Progress Report will be prepared aligned with each task order and will describe work completed that period, work to be completed in the subsequent period and identification of significant schedule or cost matters that are of critical nature.
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Ability to Manage and Draw Upon Multi -Disciplinary Staff to Address Requested Services The ADVANTEC Team's management approach has been proven on past similar On -Call Services to be effective in meeting or exceeding client goals for completing assigned projects on or ahead of schedule and within or below budget. Comprehensive work planning and developing a proactive project team relationship will be critical to the successful management and delivery of this project. The figure below illustrates our project organization and task order request process with the City, our project team, and key personnel. Key elements of ADVANTEC's management approach include the following:
UNDERSTANDING CITY'S OBJECTIVES
— Prior to initiating our efforts, the
ADVANTEC Team will have a thorough
understanding of the City's objectives in
order to successfully meet the project
milestones. Our Project Director, Project
Manager, and Task Leaders will work closely
with the City to identify specific goals,
objectives, and critical issues. Based on the
requested service, ADVANTEC will
coordinate with our staff, key personnel,
and subcontractors to determine the
required discipline(s) to complete the
task(s).
COMMITMENT TO PROVIDE
RESOURCES — ADVANTEC is committed to
providing our Key Staff and Support Staff as
indicated in our Organizational Chart. Our
Team has the ability and expertise to
perform the proposed work within the time
limits of the project, considering their
current and projected workload and
assignments. Our senior management
Team meets weekly to discuss projects and
number of hours assigned to each of our
staff and to ensure our deliverables are
submitted on time and in some cases, if we
need to expedite the deliverables. The
proposed key team members are intended
to serve in their respective roles
throughout the duration of the agreement.
CRITICAL PATH METHOD SCHEDULING
Task Order Request
PROJECT MANAGER
Jose Guedes, TE
PROJECT DIRECTOR
Carlos Ortiz, PE, TE, PTOE
Determine Service Type and Coordinate with Task Leaders Traffic Signal Operation Management
Jose Guedes, TE — Task Leader
Ryan Miller — Project Engineer
Traffic Engineering
John Dorado, PE —Task Leader
Maddie Ortiz — Project Engineer
✓ Align scope with firm expertise with logical responsibility ✓ Establish Project Team
✓ Coordinate availability and duration of services
r +
DEFINE SCOPE, DELIVERABLES, AND FEES
✓ Project definition, research and investigation
✓ Detailed scope of services
✓ Identify deliverables
✓ Define project schedule with properly sequenced task
✓ Define budget per task
✓ Obtain buy -in from Fountain Valley and Task Leads at all levels City Review and Approval
TASK ORDER EXECUTION
✓ Kick-off Meeting
✓ Determine stakeholders
✓ Develop project procedures and expectations
for technical interface of firms
✓ Provide regular over the shoulder oversight
and technical leadership
✓ Create an environment of collaboration
for project team and agency members
✓ Set up monthly meetings
✓ Provide deliverables on -time within
budget
— On a monthly basis, our Project Manager \WI'submit an updated four -week horizon schedule reflecting planned work. Our Project Manager will promptly notify the City's Project Manager of any changes in anticipated project progress and will submit an updated detailed Project Schedule to the City. Specific critical path items or key critical decisions that may affect the project will be identified on a continual basis to ensure the project schedule is met.
This approach also allows the City to schedule staffing for its reviews in advance and avoid any rescheduling that would delay other projects.
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SCOPE OF WORK
ADVANTEC will provide both, Traffic Engineering and Traffic Signal Operation Management Services as defined in the RFP.
Traffic Signal Operation Management
ADVANTEC will provide traffic signal operations and monitoring services by accessing the City's Advanced Traffic Management System (ATMS) or through field investigation, as appropriate for each activity. The services will be provided by our highly experienced engineers and Signal Systems Engineer (IMSA Level II).
Monitoring of the City's traffic signal systems will include the following tasks:
• Manage day-to-day traffic signal operations, systems and performance of the City's traffic signal - controlled intersections, as shown in Attachment A, and various ancillary devices. • Monitor and review data daily to verify that all traffic signals are working properly. • Monitor systems logs to identify potential operational issues ADVANTEC will monitor the City's signals, on a daily basis, by remotely accessing the ATMS. ADVANTEC will work with the City's IT Department to establish remote access by setting up Virtual Private Network (VPN) connection or other remote software, from our own offices and workstations. We will program ATMS to automatically perform a variety of maintenance tasks and create event logs, and to gather and store data daily. ADVANTEC will set up the ATMS Scheduler to automatically gather and store controller data, communication logs, alarms and error messages. The data will be reviewed to verify that all traffic signals are working properly. Any logged malfunctions will be immediately reported to the City's traffic signal maintenance contractor. We will also verify if signal timing stored in the ATMS is programmed correctly in each controller. ADVANTEC staff will field -verify operational issues identified through system feedback when necessary. ADVANTEC system engineers (IMSA certified) will troubleshoot any operational problems that occur with focus on safety, system integration, and performance.
ADVANTEC staff has over 25 years of experience with all controller manufacturers, including Econolite's ASC/2, ASC/3 and Cobalt controllers utilized by the City, and the CENTRACS ATMS software. ADVANTEC staff has previously completed a regional project in San Bernardino County in which we monitored the signal system of 10 separate cities with different central systems. Our staff has experience managing small, medium, and large systems (Chino Hills — 51 signals, Costa Mesa —150 signals, City of Irvine — 330 signals). • Report all traffic signal problems and malfunctions to the City within 24 hours • Coordinate maintenance activities with City's maintenance contractor and Transportation Manager.
ADVANTEC staff will report all traffic signal problems to City's signal maintenance contractor as soon as detected and no later than 24 hours. We will coordinate all maintenance work with City's maintenance supervisor and City's traffic signal contractor and follow-up with completed work. ADVANTEC will maintain a log of all issues with traffic signal equipment and actions taken. Our Systems Engineer has more than 20 years of experience working with City staff and signal maintenance contractors and personally know many of the supervisors and technicians. This knowledge and relationship allow ADVANTEC to work seamlessly with maintenance contractors.
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• Connect to and provide traffic signal input into system controllers manually and/or from the Consultant's office, including designing and installing special custom traffic signal operational circuity and maintaining signal interconnect operations.
ADVANTEC staff has experience with various traffic signal controller manufacturers (Econolite, McCain, Siemens, QFree/Intelight, and Trafficware) and can perform signal timing programming at many levels, including: timing input into signal system controllers manually or remotely from our offices, and designing and installing special signal operational logic (circuitry). Our staff is also expert in troubleshooting communications issues and maintaining signal interconnect operations. We have experience monitoring small- and large-scale systems, such as a region -wide monitoring project of 500 intersections where we identified and resolved traffic signal communications issues involving signal interconnect, wireless radios, cell modems, and Ethernet devices. • Coordinate with the Transportation Manager to investigate and respond to citizen and stakeholder requests or concerns related to traffic signal operations.
ADVANTEC staff will assist the City in resolving traffic signal related complaints by speaking directly to residents or City staff on their specific requests. Mr. Guedes has 20 years of experience in City government, and especially responding to citizen's traffic signal concerns. We will perform the necessary investigation, including field observation, and make recommendations to the City. Recommendations could include new coordinated signal timing, modified signal phasing, equipment upgrades, or timing adjustments. • Investigate and make recommendations on traffic signal improvements, such as any new coordinated signal control systems, more efficient signal phasing, equipment upgrades and significant timing adjustments.
ADVANTEC has amassed a wealth of knowledge and experience on the latest technologies being used in traffic operations and management as a result of the extensive technology assessments and deployments performed during our most recent projects. Our team of engineers and IMSA certified technicians will assist the City to review, integrate, and inspect the design, construction, and implementation of all traffic related technologies.
ADVANTEC has assisted several cities to select and implement new state -of -the -practice ATMS and controllers, like San Clemente (Intelight MaxView), Lancaster (Intelight MaxView) and Culver City (Transparity Adaptive). We have also completed the design for a new region -wide system in Coachella Valley (Riverside County) that will implement new ATMS and controllers (QFree Kinetic Mobility, and ATC w/ MaxTime). • Monitor system coordination along key corridors and refine in response to changing traffic patterns or other requirements to ensure the most efficient signal progression.
ADVANTEC will drive each coordinated corridor
during all peak periods, every three months to verify
and fine-tune coordination timing. We will conduct
"floating vehicle" surveys using a GPS-based
software to collect the travel data and generate
reports. If necessary, we will revise, implement, and
adjust synchronization for improvement of traffic
progression, and develop modified coordination
timing to be deployed during any construction along
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the major corridors.
• Meet as necessary with the Transportation Manager to discuss issues and/or activities potentially affecting City traffic signal operations such as private development or City capital improvement projects.
Upon City's request, ADVANTEC will meet with City Engineer and Traffic Engineer and assist resolving any issues that may affect traffic signal operations, such as private development or City's construction projects. ADVANTEC staff has experience with developing and monitoring signal timing for construction traffic detour and has been successful working with multiple jurisdictions and Caltrans. • Review the results of corridor traffic signal coordination studies and provide input regarding recommended equipment, traffic signal coordination parameters, etc. as necessary. • Coordinate with other local agencies on major coordination projects. • Analyze historical data to identify volumes and patterns in order to assist in determining necessary signal timing adjustments.
ADVANTEC staff will assist the City in reviewing
Traffic Signal Coordination Studies, and will provide
recommendations on equipment upgrades, and
timing parameters. We will review Synchro files,
Tru-traffic files, timing sheets, and any other data as necessary to provide our recommendation. We will
work with adjacent cities on cross -jurisdictional
synchronization studies by coordinating review and
implementation of timing and making sure the
coordination timing in the City of Placentia is preserved or enhanced. We will also review traffic count data and compare to historical data to identify changes in traffic volumes and patterns to determine if adjustments to signal timing are necessary.
If necessary, ADVANTEC will attend OCTA's Traffic Forum representing the City of Placentia. • The ideal firm will include personnel with extensive experience in traffic signal operations management and familiarity with the City's (traffic signal management system and controllers). Local knowledge and experience are also desired.
ADVANTEC's staff has extensive experience working in traffic signal operations for cities of various sizes and are very familiar with Econolite's signal management system and controllers.
Traffic Engineering
ADVANTEC will provide traffic engineering services and will assist in the review, analysis, and preparation of traffic engineering reports and design plans, related to:
• Conduct or review traffic engineering studies, traffic operations analysis, and transportation planning studies or project specific traffic analyses;
• Develop alternative analysis and preliminary engineering design; • Conduct traffic calming analysis and design;
ADVANTEC
Consulting Engineers
591
Proposal for On -Call Traffic Engineering Services
City of Placentia
• Provide traffic control device studies and design (signs, signals, pavement markings, electronic speed feedback signs and pedestrian beacons);
• Perform technical studies to support Active Transportation and Safe Routes to School programs; • Design traffic signal systems including plans, specification, engineer's cost estimate and contract bid documents for new permanent signal installation modifications to existing signals, signal interconnect installation and Traffic Management Center (TMC) enhancement; • Provide technical support for Transportation System Management and Operations (TSMO); • Prepare or review stage construction and worksite traffic control plans; Our general work plan for these tasks consists of:
► ADVANTEC will collect all necessary documents from the City and other agencies, including traffic data, accident data, reports, and improvement plans in order to review, analyze, and provide recommendations and to ensure the safe and efficient operation of the transportation system in the City of Placentia.
ADVANTEC will generate a variety of traffic engineering studies, to analyze and document projects at various stages of development. ADVANTEC will utilize Caltrans, City of Placentia design standards, California Manual on Uniform Traffic Control Devices (CA MUTCD), Institute of Transportation Engineers (ITE), Urban Land Institute, California Vehicle Code and industry policies and standards for the evaluation and analysis of intersection and roadway systems.
► ADVANTEC will perform an in-depth field analysis to verify record information including existing roadway lane geometrics, intersection control, signal phasing, and signing/striping. ADVANTEC will maintain a photo log of the project. Key technical issues will be identified after the field review has been conducted. ► ADVANTEC will provide traffic engineering studies, which summarizes: the existing and proposed conditions, references requirements and assumptions, intersection, roadway, and circulation analysis, and recommendations. Supporting technical data and graphical illustrations will be included in the reports.
ADVANTEC has the experience to provide the City with different types of traffic engineering analysis and reports; including accident analysis, delay analysis, lane storage capacity, roadway and intersection level -of - service, vehicle and pedestrian circulation analysis, traffic impact analysis, before and after travel demand, engineering and speed survey, sight distance analysis, and queuing analysis. ► ADVANTEC will prepare geometric and channelization plans as requested by the city. ADVANTEC will show existing and proposed conditions on the plans. Constraint areas will be provided to the city along with design recommendations. ADVANTEC will prepare final PS&E for each assigned project. ADVANTEC will provide PS&E submittals at 30% (conceptual), 95%, and 100% completion. ► ADVANTEC will provide third party review of traffic engineering studies, design plans, technical specifications, and engineer's estimates prepared by others to assure consistency with the City's General Plan elements, compliance with local and regional mandates and compatibility with other proposed developments and improvements. If required, ADVANTEC will prepare grant applications. ADVANTEC will work directly with the City staff to provide all the information required to be included with each specific application. ADVANTEC will work with the City to obtain vehicle and pedestrian traffic data, accident data and additional information that will be required in order to prepare each specific grant application.
Detailed Steps to Provide Traffic Engineering Services
The table below are examples of our experience, approach and/or preparation to deliver the requested services outlined in the RFP. Please note that not all of the services from the RFP are listed below, but ADVANTEC has the expertise and experience to deliver all services.
ADVANTEC
Consulting Engineers
592
Proposal for On -Call Traffic Engineering Services
City of Placentia
Requested
Scope of
Services
ADVANTEC's Experience and Approach to Perform the Work
Traffic Signal
ADVANTEC will prepare plans, specifications, and estimates (PS&E) related to the project Design and
improvements. The project plans will include a titlesheet and traffic signal design or modification Traffic Signal
plan.
Modification
The traffic signal modification plan will include all base mapping, as -built information and utilities, Design
and all existing and proposed traffic signal poles and equipment, communication infrastructure, battery backup systems, signal heads, pedestrian heads, video detection cameras, detection, pole schedules, conductor schedules, construction notes, and any details necessary to facilitate the installation and construction of the project improvements.
ADVANTEC will prepare the project Technical Specifications and Bid Documents for the associated improvements based on Caltrans Standard Specifications and Standard Plans, latest City -approved Standard Specifications for Public Works Construction and the latest City Design Criteria and Manuals, Standard Special Provisions and Standard Drawings, and the California Manual on Uniform Traffic Control Devices (CAMUTCD). The technical specifications will include an itemized bid schedule, bid item descriptions, and payment methods.
ADVANTEC will prepare construction quantity take -offs and construction cost estimates for the proposed traffic signal modification and other project improvements (if necessary). The unit costs will be based on current cost data. Preliminary and final quantities and construction cost estimates will be provided to the City.
Signing And
ADVANTEC will prepare signing and striping plans based on the project limits defined by the City.
Striping
ADVANTEC will layout the roadway base mapping based on our research of record drawings and Design
field review.
ADVANTEC will extend the limits of the roadway base plans to ensure that the travel lanes are aligned at intersection crossings, and to provide proper transitions along each approach (if necessary). The plans will show existing and proposed signing and striping. The plans will also identify existing features to remain, existing features to be removed, and new features to be installed.
Based on input from the City at the pre-design/kick-off meeting, ADVANTEC will prepare preliminary concept plans that will incorporate any areas of special interest or concern discussed during this meeting. Based on direction received from the City during the concept review, draft plans will be prepared and submitted to the City. Following receipt of comments on the draft plan review, final plans will be provided.
Signing and Striping Plans will be prepared at 1" = 40' scale, dual tier format and in accordance with standards set forth by the City , latest California Manual on Uniform Traffic Control Devices, latest Caltrans standard plans and specifications, and current American with Disabilities Act requirements.
ADVANTEC
Consulting Engineers
593
Proposal for On -Call Traffic Engineering Services
City of Placentia
Requested
Scope of
Services
ADVANTEC's Experience and Approach to Perform the Work
Traffic
Control And
Stage
Construction
Design
ADVANTEC will prepare plans, specifications, and estimates (PS&E) related to the project improvements and traffic control and stage construction design.
ADVANTEC layout roadway base mapping based on our research of record drawings and field review. ADVANTEC will extend the limits of the roadway base plans to ensure that the travel lanes are aligned at intersection crossings, and to provide proper transitions along each approach (if necessary). The plans will show existing and proposed signing and striping related to traffic control and stage construction design. The plans will also identify existing features to remain, existing features to be removed, and new features to be installed.
Pedestrian and bicycle detours will be provided as necessary.
Traffic Control And Stage Construction Design will be prepared at 1" = 40' scale, dual tier format and in accordance with standards set forth by the City , latest California Manual on Uniform Traffic Control Devices, latest Caltrans standard plans and specifications, and current American with Disabilities Act requirements.
Traffic Signal
Warrants
ADVANTEC will prepare Traffic Signal Warrant Studies at various intersections as requested by City staff. The Traffic Signal Warrant analysis will be prepared to determine if a traffic signal is warranted.
The analysis will be prepared using the latest California Manual on Uniform Traffic Control Devices (CAMUTCD). Based on our evaluation, the recommendations will be provided.
The 24 -hour three-day ADT volumes, peak hour turning movement volumes including pedestrians and bicyclists, and intersection collision history will be reviewed and documented in the study. It is assumed that the City will provide collision history data for the past three to five years.
ADVANTEC will prepare a project study report describing existing conditions, data collection including pedestrians and bicyclists, collision history, traffic signal warrant analysis, and recommendations. Supporting technical data, tables and graphical illustrations will be included in the report.
Stop
Warrants
ADVANTEC will prepare an All -Way Stop Warrant Studies at various intersections as requested by City staff. The All -Way Stop Warrant analysis will be prepared to determine if an All -Way Stop is warranted.
The analysis will be prepared using the latest California Manual on Uniform Traffic Control Devices (CAMUTCD). Based on our evaluation, the recommendations will be provided.
The 24 -hour three-day ADT volumes, peak hour turning movement volumes including pedestrians and bicyclists, and intersection collision history will be reviewed and documented in the study. It is assumed that the City will provide collision history data for the past three to five years.
ADVANTEC will prepare a project study report describing existing conditions, data collection including pedestrians and bicyclists, collision history, all -way stop warrant analysis, and recommendations. Supporting technical data, tables and graphical illustrations will be included in the report.
Left Turn
Phasing
Warrants
ADVANTEC will prepare a Left -Turn Phasing and Level -Of -Service (LOS) analysis for the project intersections. ADVANTEC will collect AM, Midday, and PM peak hour traffic counts in order to conduct the analysis. The counts will include vehicles, pedestrians and bicycles.
ADVANTEC will prepare a left -turn phasing analysis determine if protected left turn phasing or other (permissive, protective -permissive) is necessary at each signalized intersection. There are five different guidelines that can used to determine the proper type of left turn phasing, this
ADVANTEC
Consulting Engineers
594
Proposal for On -Call Traffic Engineering Services
City of Placentia
Requested
Scope of
Services
ADVANTEC's Experience and Approach to Perform the Work
includes: 1) Federal Highway Administration's (FHWA) "Signalized Intersections — Informational Guide"; 2) NCHRP Signal Timing Manual, Second Edition; 3) the California Manual on Uniform Traffic Control Devices (CAMUTCD); 4) the Highway Capacity Manual (HCM), or 5) Institute of Transportation Engineers (ITE). Each guideline uses slightly different metrics to consider left turn control, yet are similar in that they all consider the volume -to -capacity (v/c) ratio for the permissive left turn as a function of the opposing traffic flow.
ADVANTEC will prepare a level -of -service (LOS) analysis for existing and proposed conditions. The proposed conditions will be based on results of the left -turn phasing analysis. ADVANTEC will develop a traffic model using Synchro software, calibrate the model with the existing traffic signal timing parameters (from timing sheets provided by the City), and input the traffic counts in order to provide the LOS and operations analysis. Two scenarios will be analyzed for each project intersection: 1) existing conditions and 2) with protected left turn phasing during the AM, Mid -day, PM peak hours. A comparison analysis between these two scenarios will be provided that evaluates the difference between the LOS.
Based on the results of the LOS analysis, ADVANTEC will provide recommendations for the left turn phasing, and If additional deficiencies are found, ADVANTEC will provide recommendations to improve the signal operations.
A technical memorandum will be prepared introduction, purpose, study area, existing conditions, LOS methodology, LOS analysis, protected left turn phasing analysis, and recommended improvements (e.g. left turn phasing, and improved signal operations). The final format of the project report will be based on the City's review and approval. We anticipate up to three submittals of the project report: one submittal of the draft technical memorandum, the second submittal to address comments of the draft technical memorandum, and the third submittal to address any comments of the final technical memorandum.
Engineering
& Traffic
Speed
Surveys
This E&TS updates will justify the posted speed limits and enable the local police department and law enforcement agencies to perform radar enforcement that is defendable by the court of law.
ADVANTEC understands that state and local agencies should conduct E&TS studies at least once every 5, 7 or 10 years, in compliance with California Vehicle Code (CVC) Section 40802 to reevaluate non -statutory speed limits on segments of their roadways that have undergone significant changes since the last review, such as the addition or elimination of parking or driveways, changes in the number of travel lanes, changes in the configuration of bicycle lanes, changes in traffic control signal coordination, or significant changes in traffic volumes.
ADVANTEC will work with the City to determine the number of segments, speed survey, and ADT locations.
This survey will also incorporate the E&TS related support (requirements), standards, and guidance in California Manual and Uniform Traffic Control Devices (CAMUTCD), Section 2B.13., that includes, but not limited to:
Engineering and Traffic Survey (E&TS)
Support:
• CVC Section 627 defines the term "Engineering and traffic survey" and lists its requirements. • Take into account of AB 43 legislation and the latest CAMUTCD E&TS requirements.
Standard:
• An engineering and traffic survey (E&TS) shall include, among other requirements deemed necessary by Caltrans, consideration of all of the following:
ADVANTEC
Consulting Engineers
595
Proposal for On -Call Traffic Engineering Services
City of Placentia
Requested
Scope of
Services
ADVANTEC's Experience and Approach to Perform the Work
A. Prevailing speeds as determined by traffic engineering measurements.
B. Collision records.
C. Highway, traffic, and roadside conditions not readily apparent to the driver.
Guidance:
• The E&TS should contain sufficient information to document that the required three items of CVC Section 627 are provided and that other conditions not readily apparent to a driver are properly identified.
• Prevailing speeds are determined by a speed zone survey.
The product of the study will be a legal document that will be acted on by the City Council to formally adopt and/or change specific speed limits at the surveyed locations. The report will be the document used by the Police Department, law enforcement agencies and the courts in the day-to- day legal defense activities of the established speed limit.
Our goal is to work hand in hand with the City to provide continuity of speed and motorist safety.
This updated and valid Engineering and Traffic Survey is critical to maintaining the mobility, safety and quality of life for City residents and visitors.
Parking
ADVANTEC will prepare parking and circulation analysis evaluating as requested by the City.
The analysis will evaluate vehicular traffic flow conditions traveling and entering/exiting the parking facility during typical weekday and weekend conditions.
ADVANTEC will work with CITY -staff to identify parking scenarios and circulation alternative consisting of modifications to the roadway circulation and on -site parking system in the study area.
Existing conditions opportunities and constraints will be identified. Potential modification to the roadway circulation system within the study area could include travel lane width reduction, adding right -turn and left -turn lanes, way -finding signage, etc.
Based on our review of City's documents, parking data collected, and our field review of the project area, ADVANTEC will conduct a parking analysis to evaluate an on -site parking facility.
ADVANTEC will identify areas where parking is not recommended based on roadway width, driveways, and intersection/driveway sight distance constrains, and physical constraints.
ADVANTEC will review the proposed project circulation and will identify any issues that may impact the circulation and proposed entry/exit points. Based on our experience, every parking facility should include at a minimum two (2) access points for emergency purposes.
ADVANTEC will review existing signage, striping and vehicle circulation along the project area.
ADVANTEC will identify any issues that may impact the proposed parking facility including on -site and off -site circulation. ADVANTEC will provide potential parking recommendations along the project area.
Intersection
And
Roadway
Line Of Sight
Analysis
ADVANTEC will prepare line of sight analysis evaluating and documenting existing roadway, signage, and striping conditions, and evaluating the line of sight for vehicles traveling along each approach. The line -of -sight analysis will be based on existing posted speed, and the 85th percentile speed (if available).
The Line -of -Sight Analysis will be prepared using the latest version of the Caltrans Highway Design Manual (HDM) Sixth Edition. Based on the analysis, recommendations will be provided to improve the line of sight for vehicles approaching and exiting the intersection or driveway.
ADVANTEC will prepare a conceptual plan that shows recommended improvements at the study intersection or driveway.
ADVANTEC
Consulting Engineers
596
•
Proposal for On -Call Traffic Engineering Services
City of Placentia
SCHEDULE
Traffic Signal Operation Management Tasks
ADVANTEC expects all traffic monitoring tasks defined in the scope of work to be performed on a daily, weekly or monthly basis. There are no "critical path" tasks. A detailed list of our daily, weekly and monthly activities are presented in the next three tables.
SIGNAL OPERATIONS DAILY TASKS
Description
• Remotely connect to City's CENTRACS
✓ Use TeamViewer account provided by City
• Check for System Error Messages
✓ Verify System Message Window
• Check System Clock
✓ Verify server computer clock
• Check Communications to each controller
✓ Verify Intersection Graphics is displaying signal operations ✓ Verify Upload and Download functions can complete without errors ✓ Verify that signal controller is running coordination plans • Report communications problems to
Technician
✓ Schedule City maintenance contractor to troubleshoot
communication problem within one week
• Troubleshoot any issues brought up by City
staff
✓ Verify signal operations through CENTRACS.
✓ Determine degree of urgency of response.
✓ Contact maintenance contractor within the same day if urgent. • Update monitoring log
✓ Use City provide form
SIGNAL OPERATIONS WEEKLY TASKS
Description
• Follow-up on previous week's issues
✓ Contact City staff, City's contractor, and/or ADVANTEC's Systems Engineer
✓ Inquire on status of issue and resolution
• Prepare weekly monitoring report
✓ Use City provided form
SIGNAL OPERATIONS MONTHLY TASKS
Description
• Update intersection graphics, as needed
✓
Verify changes to intersection configuration
• Update Signal Coordination parameters, as
needed
✓
✓
✓
✓
As requested by City staff, verify signal coordination along corridor Verify controller operations
Drive corridor
Implement new coordination parameters
• Update Signal detection parameters, as needed
✓
✓
✓
✓
As requested by City staff, verify signal detection at intersection Verify controller operations
Implement new detection parameters
Produce a new Timing Sheet, place copy in cabinet and provide a copy to City.
• Check Coordination timing periodically
✓
✓
Drive all coordinated corridors, as needed, Tuesday to Thursday, during the peak time periods ft or as requested by the City Ensure system performance. Observe progression speeds, queue clearance and coordinated green bands.
• Prepare monthly monitoring report
✓
Use City provided form
ADVANTEC
Consulting Engineers
597
Proposal for On -Call Traffic Engineering Services
City of Placentia
Traffic Engineering Tasks
The traffic engineering tasks outlined in the RFP will have varying schedules depending on complexity and size of the effort.
Typical tasks for conducting a traffic engineering study, including existing conditions, data collection review, crash history analysis, alternative analysis, preliminary/conceptual design and recommendations:
• Data collection (2 weeks)
• Field Review (1 week)
• Preliminary Analysis/Design (2 to 3 weeks)
• City Review of preliminary analysis/design (2 weeks)
• 90% Design/Draft Report (1 to 2 weeks)
• City review of 90% plans/draft report (2 weeks)
• 100% Design/Final Report (1 to 2 weeks)
• City review and approval or plans/report (2 weeks)
Typical Tasks for conducting design of traffic signals, including signing and striping, signal communications, and traffic management center upgrades:
• Data collection (2 weeks)
• Field Review (1 week)
• Preliminary Analysis/Design (4 to 8 weeks)
• City Review of preliminary analysis/design (2 weeks)
• 90% Design/Draft Report (2 to 4 weeks)
• City review of 90% plans/draft report (2 weeks)
• 100% Design/Final Report (1 to 2 weeks)
• City review and approval or plans/report (2 weeks)
REQUIRED PROPOSAL STATEMENTS
This section includes the required statements identified in the Request for Proposal A. ADVANTEC will perform the services and adhere to the requirements described in the RFP.
B. ADVANTEC acknowledges that ,subsequent to award of this RFP, all or part of any submittal may be released to any person or firm who may request it, as prescribed by the State of California Public Records Act.
ADVANTEC does not claim any portion of its submittal to be considered proprietary.
C. ADVANTEC will not substitute members of our designated team without approval by the City of Placentia staff.
D. ADVANTEC and its staff do not have any Conflict of Interests.
E. ADVANTEC has not colluded with other proposing firms.
F. ADVANTEC has the ability and agrees to fulfill the indemnification and insurance requirements contained in the sample contract.
ADVANTEC
Consulting Engineers
598
Proposal for On -Call Traffic Engineering Services
City of Placentia
EXCEPTIONS
ADVANTEC does not propose any exceptions, alterations or amendments to the Scope of Services or other requirements of the RFP, including the Sample Contract.
RESOURCE ALLOCATION AND COST PROPOSAL
The proposed billing rates for all personnel expected to deliver services under this contract are provided in a separate submittal. ADVANTEC will develop detailed scope and cost proposals upon request from the city. Below is a typical annual staff allocation for Traffic Signal Operations Management Services.
Task Description
Project
Manager
Systems
Engineer
Project
Eng
Assoc.
Engineer
Assist.
Engineer
Total
Hours
Traffic Signal Operations Management (*Assume 250 -hours annually) • Manage day-to-day traffic signal operations, systems and performance.
• Monitor and review data daily to verify that all traffic signals are working properly.
• Monitor systems logs to identify potential operational issues 6 14
24 24
68 • Connect to and provide traffic signal input into system controllers manually and/or from the Consultant's office, including designing and installing special custom traffic signal operational circuity and maintaining signal interconnect operations.
12 12
24 • Report all traffic signal problems and malfunctions to the City within 24 hours
• Coordinate maintenance activities with City's maintenance contractor and Transportation Manager.
6 14
8 28
• Monitor system coordination along key corridors and refine in response to changing traffic patterns or other requirements to ensure the most efficient signal progression.
• Review the results of corridor traffic signal coordination studies and provide input regarding recommended
equipment, traffic signal coordination parameters
• Coordinate with other local agencies on major coordination projects.
• Analyze historical data to identify volumes and patterns to assist in determining necessary signal timing adjustments. 6 12
80 98
• Coordinate with the Transportation Manager to investigate and respond to citizen and stakeholder requests or concerns related to traffic signal operations.
6 3
3 12
• Investigate and make recommendations on traffic signal improvements, such as any new coordinated signal control systems, more efficient signal phasing, equipment upgrades and significant timing adjustments.
2 6
6 14
• Meet as necessary with the Transportation Manager to
discuss issues potentially affecting City traffic signal operations.
4 2
6 Total Hours
30 49
67 0
104
250
Total Annual Hours = 250
ADVANTEC
Consulting Engineers
599
Proposal for On -Call Traffic Engineering Services
City of Placentia
APPENDIX — RESUMES
ADVANTEC
Consulting Engineers
APPENDIX
600
Jose Guedes, TE
Project Manager
Jose Guedes is a project manager, senior engineer and the team leader in the Traffic Signal Operations and Synchronization practice for ADVANTEC. Jose has over 33 years of experience in traffic forecast/modeling, traffic operations and engineering, including 24 years in traffic signal sychronization project management on over 2500 intersections.
Recent Project Experience
On -Call Traffic Engineering
City of Glendale, On -Call Traffic Engineering Services — Project Manager. ADVANTEC was selected by the City of Glendale Public Works Department to provide traffic engineering support services, such as traffic and transportation planning, traffic engineering design, traffic operations analysis, and traffic study reports, as requested. We have completed several task orders, including conversion of timing sheets to new ATC controllers, review of Bus Priority parameters, and review and adjustment of timing parameters for implementation of Lead Pedestrian Interval at the downtown area.
Performance Duration: 2022-2026
Consulting Fee: Up to $500,000
Construction Cost: N/A
Riverside County Transportation Department, On -Call Traffic Engineering Services (Riverside, CA) — Task Leader on Signal Synchronization and Operations. ADVANTEC was selected by the Riverside County Transportation Department (RCTD) to provide on -call traffic engineering services to augment its in-house resources with our strong traffic engineering expertise and capabilities to support the department's project delivery as part of their 5 -year Transportation Improvement Program (TIP). Besides augmenting staff on -site at RCTD offices for their municipal engineering needs, ADVANTEC's home office engineering team also provides the necessary design support for their project delivery process. We have completed several task orders, including:
• Traffic Signal Timing Update — Updated and prepared new signal timing sheets for 148 county signal locations based on CA- MUTCD, including calculation of yellow times, pedestrian crossing distances and clearance timing, bicycle crossing distance and minimum green, and values for Red -Revert and All -Red Start times.
• Traffic Signal Synchronization - Developed synchronization timing plans for multiple county roadway segments, such as Murrieta Hot Springs Road, Van Buren Blvd, Cajalco Road, Monterey/Varner/I-10 interchange, Stetson Avenue, Cook
Street/Varner/I-10 interchange including Caltrans freeway ramp Registration:
Traffic Engineering, CA TR1861
Years of Experience: 33
Years with Firm: 13
Education:
M.S, Transportation
Engineering, University of
California, Irvine, 1990
B. S., Civil Engineering,
Universidade de Sao Paulo,
Brazil, 1986
Professional Affiliations:
Institute of Transportation
Engineers (ITE)
YNkADVANTEC
Consulting Engineers
601
signals. Tasks performed included: collection of ADT counts and turning movement counts, development of optimized timing plans for 3 peak periods (AM, Midday and PM), preparation of timing sheets, assisting county staff in implementation of new timing, and fine-tuning of implemented synchronization plans. ADVANTEC also provided training on signal synchronization process for county staff. • Signal Communication Master Plan: Prepared a technologies assessment report to provide countywide access to remote traffic signal locations, and design of countywide wireless communication network that enable county staff to monitor traffic signal operations and maintenance, and in -cabinet equipment monitoring (Battery Backup, conflict monitor, etc.).
• Grant Application support — Prepared and submitted multiple grant applications for RCTD to secure transportation improvement funds for the Department's TIP. • Project Management Staff Augmentation — Provided as -needed engineering services to Project Development section, including project budget, manage consultant's design, coordinate environmental documents, oversee preparation of PS&E documents, monitor and manage resource allocation. • Systemic Safety Analysis Report Update — Prepared updated report with current collision data, identified high -collision intersections and roadway segments, and developed countermeasures for safety projects.
• Traffic Signal Controller/Timing Sheets Update — Converted and prepared signal timing sheets for new 2070 ATC controllers at 25 traffic signals countywide.
• Traffic Signal Improvement Design — Prepared traffic signal, street improvement, and signing and striping plans, including final plans, specifications, and estimates, and provided support for bidding and construction. Recent locations include Highway 74 & Mountain Avenue, Pourroy Road & Pourroy Road, and Grand Avenue & Sangston Drive.
• Transparity Implementation Assistance — Assisted in implementation of Transparity ATMS software for western county. Conducted field reviews and assisted County staff in the configuration of traffic signal and communications equipment.
Performance Duration: 2017 -Ongoing
Consulting Fee: $250,000/year
Construction Cost: N/A
Traffic System Monitoring and Operations
City of Chino Hills, Citywide Traffic Signal Operations - Project Manager. Since 2010, ADVANTEC has been managing traffic signal system monitoring and operations for the City of Chino Hills. Mr. Guedes oversaw specific tasks including:
• Central System Monitoring: Ensuring existing signal timing, detector functionality, and coordination parameters are checked weekly or upon the City's request, whether in the field (for off-line signals) or at the office (for on-line signals), within 24 hours of the request. • Aries System Updating: Keeping intersection graphical displays, detector assignments, and timing plans up-to-date, while providing technical support.
• Signal Timing: Adjusting timing parameters like offsets, splits, and timing plans to enhance traffic flow, with maintenance of signal timing charts in each cabinet and submission of copies to the City's Engineering Department.
• Data Management and System Communication: Managing the upload and download of traffic data from signal controllers and maintaining communication between master controllers and the central system.
• Troubleshooting: Addressing specific signal issues as reported by the City, both in the office and in the field, making recommendations for remediation and implementing approved changes.
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Consulting Engineers
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Additionally, ADVANTEC provided as -needed services related to traffic signal design and plan check, as well as traffic signal construction management and inspection services.
Performance Duration: 2010 -Ongoing
Consulting Fee: $23,000/year
Construction Cost: N/A
Traffic Engineering Studies
City of Glendale, Citywide Traffic and Mobility Study — Project Manager. The primary goal of the CTMS is to improve traffic and mobility within the City by providing a detailed analysis of the City's transportation system and a quantitative view of current transportation issues, impacts, concerns, trends, system capacity surplus and shortfalls.
The CTMS will assess the existing traffic and congestion throughout the City, expand the City's current Synchro Level of Service (LOS) model to evaluate the existing traffic flow, forecast the near -term -future (10 years) traffic congestions using City's Traffic model, provide recommended countermeasure alternatives to improve traffic flow and circulation, while maintaining consideration of other active modes of travel and discouraging commuter traffic intrusion into residential neighborhoods.
The CTMS will also evaluate lane reconfiguration alternatives identified in the latest versions of the Citywide Pedestrian Plan (CPP) and the Glendale Bicycle Transportation Plan (BTP) and respective impacts on traffic congestion, circulation, and potential traffic intrusion into residential neighborhoods. The study will develop innovative ideas to improve possible congestion resulting from implementation of the BTP and CPP.
The CTMS also includes a) preparation of a Citywide Emergency Vehicle Response Routes to assist fire department during major emergencies; b) public and stakeholder outreach to gather input from public through surveys and website; and, c) a Speed Limit Study to identify street segments that may qualify as "Business Activity Districts" and be considered for lower speed limits. Results from the CTMS data collection and analysis will be made available through user-friendly GIS maps.
Performance Duration: 2024- Ongoing
Consulting Fee: $495,000
Construction Cost: N/A
City of Glendale, Regional Arterial Traffic Performance Measurement System - Project Manager. Mr.
Guedes led a citywide operational analysis and retiming project in Glendale, leveraging Synchro software to create a level of service model for 157 signalized intersections. His tasks included collecting turning movement counts for AM, Midday, and PM periods; conducting field inventories of lane configurations and signal phasing; updating timing parameters per CA-MUTCD and city guidelines; preparing Level of Service models; developing mitigation measures and optimized timing plans with recommended cycle lengths, splits, and offsets; implementing and fine-tuning synchronization timing plans at 50 locations; and compiling both Draft and Final Reports to document the project's processes and results.
Performance Duration: 2021-2023
Consulting Fee: $135,000
Construction Cost: N/A
Town of Yucca Valley, Local Road Safety Plan - Project Manager. Mr. Guedes oversaw the development of a Local Road Safety Plan (LRSP) for Yucca Valley, working in collaboration with stakeholders such as the local community, businesses, and various public service departments. The plan involved reviewing existing safety policies and conducting a thorough analysis of collision data to understand traffic patterns and identify key safety issues. Priority areas for intervention were pinpointed to set goals and devise strategies, incorporating the 4 E's of highway safety: Engineering, Enforcement, Education, and Emergency response, aimed at enhancing traffic safety and reducing collisions on town roads.
Performance Duration: 2021-2022
Consulting Fee: $70,000
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Consulting Engineers
603
Construction Cost: N/A
City of Irvine, As -Needed Citywide Travel Time Studies — Project Manager. Mr. Guedes led the effort for the City of Irvine, conducting citywide travel time surveys to gather data for the Annual Traffic Management Study, evaluating the effectiveness of traffic signal coordination timing. Surveys covered all major corridors, collecting data during three peak periods —AM, Midday, and PM —before summarizing and comparing it to the results of the previous year. Each year, the study encompassed between 16 and 20 corridor segments.
Performance Duration: 2021-2022
Consulting Fee: $43,000
Construction Cost: N/A
Traffic Signal Synchronization and ITS
City of Upland, Citywide Traffic Signal System Assessment & Master Plan — Project Manager. The goal of this project is to provide a blueprint for the City to upgrade the current traffic signal system to modern standards and update signal timing and coordination plans to provide the safe and efficient movement to all modes of transportation, while improving the quality of life for the residents, businesses, and visitors alike in the city.
This project consists of conducting a detailed inventory of the City's existing traffic signal equipment and identify deficiencies, establish new traffic signal equipment standards for the city, prepare a capital improvement program to upgrade traffic signal equipment to the new standards, and identify strategies in prioritizing and funding the upgrades. The project will also update traffic signal timing to meet the latest MUTCD requirements, review and revise existing signal coordination plans, and recommend procedures for record keeping of traffic signal timing changes. In addition, the project will establish a strategy for preparation of an Intelligent Transportation Systems (ITS) Master Plan that will serve as a roadmap to design, implement, operate, and maintain the next generation of smart mobility technologies.
Performance Duration: 2024 - Ongoing
Consulting Fee: $169,000
Construction Cost: N/A
OCTA, Los Alisos Boulevard Route Traffic Signal Synchronization and ITS Project - Project Manager. Funded by OCTA's Project P program, this project involved the development of signal synchronization and Intelligent Transportation Systems (ITS) enhancements along Aliso Viejo Parkway, Laguna Hills Drive, Paseo De Valencia, Los Alisos Boulevard, and Melinda Road (40 signals). Mr. Guedes spearheaded this Design -Build initiative, which entailed updating timing parameters in compliance with the latest CA-MUTCD standards, implementing signal synchronization, and designing and installing Fiber -Optic cables, Radar vehicle detection systems, GPS-based preemption technology, and CCTV cameras. Additionally, the project encompassed the replacement of cabinets and controllers across Aliso Viejo, Laguna Hills, Lake Forest, Mission Viejo, and Rancho Santa Margarita. A two-year operation and monitoring phase followed, incorporating monthly travel time surveys and synchronization timing monitoring.
Performance Duration: 2019-2023
Consulting Fee: $500,000
Construction Cost: $1.6 million
YNkADVANTEC
Consulting Engineers
604
Carlos A. Ortiz, PE, TE, PTOE
Project Director
Mr. Ortiz is a globally recognized expert bringing smart mobility and technology solutions to Smart Cities/Region, Connected/Automated Vehicles (CAV), Intelligent Transportation System (ITS), Traffic Engineering, and Transportation Planning and Engineering Projects and Programs for numerous agencies, private developments and institutions. He has worked on many multi -modal and complex projects and has the ability to resolve problems quickly and efficiently by drawing on his many years of experience in our transportation industry.
RELEVANT EXPERIENCE
Coachella Valley Association of Governments (CVAG) Smart Region Program — Regional Broadband Communications (Coachella Valley, Riverside County, CA)- Project Manager. As part of the Region's Smart Region Program, ADVANTEC is providing planning and design professional services for the implementation of Broadband Communications along 24 Corridors in the Coachella Valley. The first project is funded by the State of California Middle Mile Grant to design Broadband Communications along Highway 111 from the cities of Palm Springs to Coachella. ADVANTEC is supporting CVAG to extend the region's broadband program to the Salton Sea.
Coachella Valley Association of Governments (CVAG) Smart Region Program — Phases 1,11 and III (Coachella Valley, Riverside County, CA) - Project Manager. ADVANTEC developed the Regionwide ITS Master Plan that will be used as a planning tool to prepare local agencies and CVAG for future emerging transportation technologies including nine (9) Traffic Operation Centers (TOC), One (1) Regional Traffic Management Center(TMC), Transit Signal Priority (TSP), Cloud Services, Software -as -a -Service (SaaS), Cyber Security, connected and automated vehicles (CAV), Big Data, integrated corridor management (ICM), Mobility -as -a -Service (MaaS), Mobility on Demand (MOD), regionwide Broadband communications, and Smart Cities initiatives. .
ADVANTEC prepared final plans, specifications, and engineer's estimates (PS&E) for Phase I (completed) and includes three major corridors and 138 signalized intersections. ITS elements consist of open architecture and state-of-the-art 2070 and NEMA ATC units with Application Programing Interface (API), Openly sharing Management Information Base (MIBs) at no cost to CVAG, C-V2X Roadside Units (RSUs) with Bluetooth, Wi Fi, GPS and Transit Signal Priority (TSP), Smart Closed -Circuit Television (CCCTV) systems with analytics, Arterial Performance Measurement Systems (APEMS), Changeable Message Signs (CMS), Video/Radar Detection Systems, secured Ethernet fiber optic communications and the Regional TMC and nine (9) local TOCs. Phase II (under construction) includes upgrades of 260 traffic signal systems, installation/upgrade of Registration:
Civil Engineer, CA, C057535
Traffic Engineer, CA, 2025
Civil Engineer, AZ, 34333
Professional Traffic
Operations Engineer, US, 426
Years of Experience: 35
Years with Firm: 9
Education:
B.S., 1989, Civil Engineering,
California State Polytechnic
University, Pomona
Professional Affiliations:
School of Civil Engineering
Industry Advisory Council (IAC),
California State Polytechnic
University, Pomona
ITE International, Past Board
Member
ITE International Past
Board of Direction
TSMO Council
Transportation
Consultant Council
Industry Council
Advocacy Committee
Nomination Committee
ITS California, Board Member
ITS CA Board of Direction
ITS CA Partnership Chair
ITS CA Southern Section
Past Chair
ITS CA Annual
Conference Committee
Y\ ADVANTEC
Consulting Engineers
605
approximately 240 -miles of signal communications, and installation of various ITS field elements, including closed-circuit television systems, dynamic/changeable message signs, arterial management systems, detection systems, and C-V2X RSUs. Phase II also includes the planning, design and implementation of Broadband Communications along 21 corridors in the Coachella Valley. Phase 111 consists of 3 corridors and 27 signalized intersections. Overall, ADVANTEC has designed over 400 miles of fiber optic communications and 12,000 ITS elements (including over 400 RSUs) with individual Barcode and IP address. ADVANTEC formed a Transportation Systems Management and Operations (TSM&O) Working Group formed of CVAG staff, and county and cities staff to provide education materials, facilitate project delivery, approval of regionwide technology standards, and development of the cooperative agreement.. As part of the CV Sync Program, ADVANTEC has developed a Regionwide Traffic Signal Timing Parameters Guidelines, traffic signal timing/synchronization plans, and has synchronized the Phase I Corridors (140 traffic signals), and we are planning to synchronize Phase II Corridors (260 traffic signals) in 2025. In addition, ADVANTEC is supporting CVAG and the cities providing Special Event Management. Our staff has participated managing vehicle, pedestrian and bicyclist traffic, parking, and circulation during the City of La Quinta Ironman, City of Indian Wells BNP Open, and planning to support the Coachella Music Festivals and Stagecoach starting in 2025.
On -Call Transportation Services, Riverside County Transportation Department (County Of Riverside, CA) — Project Director. ADVANTEC was selected by the Riverside County Transportation Department (RCTD) to provide on -call traffic engineering services to augment its in-house resources with our strong traffic engineering expertise and capabilities to support the department's project delivery as part of their 5 -year Transportation Improvement Program (TIP). Besides augmenting staff on -site at RCTD offices for their municipal engineering needs, ADVANTEC's home office engineering team also provides the necessary design support for their project delivery process. We have completed several task orders, including: Traffic Signal Timing Update; Traffic Signal Synchronization; Traffic Signal Timing Update; Traffic Signal Synchronization, Traffic Signal Communication Master Plan, Grant Application Support, Systemic Safety Analysis Report Update, Traffic Signals and Intersection Improvements PS&E, Traffic Signal Controller/Timing Sheets Update, Tra ns pa rity Advanced Traffic Ma nagement System (ATMS) Implementation.
Traffic Signals and ADA Ramps Improvements (HSIP Cycle 9) Project (Cathedral City, CA) — Project Director.
ADVANTEC is providing environmental, traffic engineering and public works services; including preparation of environmental documents; preparation of plans, specifications and estimates (PS&E); and provide construction support for the City's HSIP Cycle 9 project, City Project No. CO8752, Federal Aid Project No.
HSIPL-5430 (034). This project is fully funded through the federal aid Highway Safety Improvement Program (HSIP), and requires in-depth knowledge and compliance with Caltrans Local Assistance Procedures Manual (LAPM), the Caltrans Construction Manual, and other Federal Highway Administration (FHWA) requirements.
The project requires preparation of the necessary environmental documentation per the National Environment Policy Act (NEPA) and California Environmental Quality Act (CEQA). The purpose of this project is to improve safety and visibility of the traffic signals by installing American with Disabilities Act (ADA) compliant pedestrian ramps, upgrading traffic signal equipment and signing/striping to the latest standards, protective/permissive or protected left turn phasing, installation of new countdown pedestrian heads, pedestrian push buttons, and installation of advanced dilemma zone detection for high speed approaches at ten (10) signalized intersections.
Traffic Signals Improvements (HSIP Cycle 8) Project (Palm Springs, CA) — Project Director. ADVANTEC is providing traffic engineering, civil engineering, and environmental services (to secure environmental documentation approvals); Caltrans encroachment permits; and preparation of plans, specifications and estimates (PS&E) for 14 signalized locations including construction support for the City's Traffic Signal Improvements (HSIP Cycle 8) project. The purpose of this project is to improve safety and visibility of the traffic signals by upgrading traffic signal equipment and signing/striping to the latest standards, protected left turn phasing, ADA compliant access ramps, installing advanced dilemma zone detection for high speed approaches at 14 intersections. This includes establishing communications and integrating the data and video YNIk ADVANTEC
Consulting Engineers
606
streams to the City's Traffic Management Center (TMC) located at City Hall. In addition, this project included a left -turn phasing and level of service (LOS) analysis report to determine the proposed left -turn phasing, as well as signal timing upgrades that are associated with the implementation of the advanced dilemma zone detection system.
Cook Street And Market Place Drive Intersection Improvements (Palm Desert, CA) — Project Director.
ADVANTEC was selected by the City of Palm Desert to provide plans, specifications, and estimates for a New Traffic Signal at the intersection of Cook Street and Market Place Drive. The installation of this new signalized intersection aimed to improve safety and visibility for both drivers and pedestrians. ADVANTEC designed the new traffic signal equipment and upgraded signing/striping to the latest standards, recommended protected left -turn phasing, installed both countdown pedestrian heads and pedestrian push buttons, and installed advanced dilemma zone detection at the intersection. All traffic signal equipment and ITS devices were designed to be integrated with the City's Traffic Management Center (TMC), where the systems can be managed and controlled by the TMC operator(s). As an added value, ADVANTEC assisted in the design and coordination of the equipment so that it was incorporated into the CV Sync Phase II Project that is being spearheaded by the Coachella Valley Association of Governments (CVAG).
On -Call Traffic Engineering Services (Rancho Mirage, CA)- Project Director. As part of the City of Rancho Mirage On -Call Traffic Engineering Services, ADVANTEC provided numerous traffic signal and signing and striping plans, technical specifications, and engineer's estimates for multiple intersection improvements. The crucial projects included improvements of the traffic signal equipment, signal communication upgrades, and replacement of pedestrian ramps. In addition, ADVANTEC prepared Left -Turn Signal Phasing Guidelines, Stop Control Warrants Studies, Traffic Signal Warrants Studies, Line -of -Sight Study, and provided Traffic Impact Analysis Review for multiple projects in the city. ADVANTEC was responsible for a Multi -Way Stop Control Warrant Analysis report and a concept plan with recommendations for pedestrian safety enhancements.
Traffic Signal Upgrades (HSIP Cycle 9) Project (Desert Hot Springs, CA) — Project Director. ADVANTEC was responsible for the preparation of plans, specifications, and engineer's estimates (PS&E) for traffic signal equipment and detection upgrades, and improvements for ADA compliance. Project improvements will be provided at six signalized intersections including replacing existing pedestrian indications with countdown style pedestrian indications, replacing existing pedestrian push buttons with accessible pedestrian signals (APS), installing new bicycle and vehicle detector loops, installing new continental crosswalks and limit lines, and adding detectable warning surfaces on existing ADA ramps. The implementation of these improvements will help improve multimodal mobility, safety, and operational efficiency at signalized intersections, especially for pedestrians and bicyclists.
YNkADVANTEC
Consulting Engineers
607
John A. Dorado, PE
Task Leader for Traffic Engineering Services
Mr. John Dorado is a Senior Project Manager. Mr. Dorado is a dedicated and technically skilled business professional with over 25 years of experience in the field of Intelligent Transportation Systems (ITS) engineering, planning and design, traffic engineering, and transportation planning. He provides a balanced understanding of projects within the public and private sectors and skillfully meets challenges and creates positive change. He is creative and detail - oriented with a record of success in project management, on -time and on -budget project delivery, and has a proven ability to foster strong positive client relations. Some of his notable projects are as follows:
RELEVANT EXPERIENCE
On Call Traffic Engineering Services, Riverside County Transportation Department (Riverside, CA) —Task Leader. ADVANTEC was selected by the Riverside County Transportation Department (RCTD) to provide on -call traffic engineering services to augment its in-house resources with our strong traffic engineering expertise and capabilities to support the department's project delivery as part of their 5 -year Transportation Improvement Program (TIP). Besides augmenting staff on -site at RCTD offices for their municipal engineering needs, ADVANTEC's home office engineering team also provides the necessary design support for their project delivery process. We have completed several task orders for the County including Traffic Signal Timing Update, Traffic Signal Synchronization, Signal Communication Master Plan, Grant Application support, Project Management Staff Augmentation, Systemic Safety Analysis Report Update, Traffic Signal Controller/Timing Sheets Update, Traffic Signal Improvement Design, and Transparity Advanced Traffic Management System
Implementation Assistance. John is currently managing the Grand Avenue at Sangston Drive intersection improvement project which includes the preparation of traffic signal, street improvement, and signing and striping plans. Additionally, the project included field review, utility coordination, construction support, and signal timing sheets. ADVANTEC worked with CL Surveying for the surveying and topographic mapping of the intersection.
On -Call Traffic Engineering Services (Claremont, CA) - Project Manager. As part of the City of Claremont On -Call Traffic Engineering Services, Mr. Dorado is responsible for providing multiple traffic signal and signing and striping plans, technical specifications, and engineer's estimates for multiple intersection improvements. The projects included improvements of the traffic signal equipment, signal communication upgrades, and replacement of pedestrian ramps. In addition, ADVANTEC has prepared Stop Control Warrants Studies, Traffic Signal Warrants Studies, Trail Crossings, Intersection Analysis, Corridor Safety Analysis, Line -of -Sight Analysis, Railroad Crossing Study, and has provided Traffic Impact Analysis Review for multiple projects in the city. In addition, ADVANTEC has provided signal timing plans for multiple signalized intersections. Some recent services include: Citywide Speed Survey, Citywide Neighborhood Traffic Registration:
California, Civil Engineering
No. 74405
IMSA Certified Traffic Signal
Field Technician Level II,
No. BE_106965
IMSA Certified Traffic Signal
Technician Level I,
No. AA_106965
IMSA Certified Work Zone
Temporary Traffic Control
Technician, No. ZZ_106965
Years of Experience: 25
Years with Firm: 8
Education:
California State University,
Fullerton, CA — 1999, BS Civil
Engineering
Professional Affiliations:
Institute of Transportation
Engineers (ITE)
Orange County Traffic
Engineering Council (OCTEC)
International Municipal Signal
Association (IMSA)
YNkADVANTEC
Consulting Engineers
608
Calming Program and Policym Speeding Enforcement Analysis, Corridor Studies that include evaluating vertical and horizontal roadway curvature, line -of -sight, level -of -service, queuing, signing, striping, bicycle safety, speeding, traffic calming, safety enhancements. Intersection Studies that include evaluating pedestrian crossings, sight distance, queuing and clear zone, speeding, traffic calming, signing, striping, warrants, and operations. Recommendations for each location are provided as conceptual plans based on the results of the analysis. Traffic Signal Design (PS&E) — Prepared plans, specifications, and estimates (PS&E) related to the project improvements for multiple intersections Citywide. Improvements included left turn phasing, controller upgrades, pedestrian heads, vehicle heads, APS push buttons, and Video Detection Systems Signal Timing plans were also prepared for each project. Construction Support — Provided construction support services to the City during construction of a new traffic signal. Services included show drawing review, responses to Request for Information (RFI), answered any questions during construction and coordination with the Construction Manager and Contractor.
On -Call Traffic Engineering Services, Rancho Mirage, CA - Project Manager. As part of the City of Rancho Mirage On -Call Traffic Engineering Services, ADVANTEC provided numerous traffic signal and signing and striping plans, technical specifications, and engineer's estimates for multiple intersection improvements. The crucial projects included improvements of the traffic signal equipment, signal communication upgrades, and replacement of pedestrian ramps. In addition, ADVANTEC prepared Left -Turn Signal Phasing Guidelines, Stop Control Warrants Studies, Traffic Signal Warrants Studies, Line -of -Sight Study, and provided Traffic Impact Analysis Review for multiple projects in the city. ADVANTEC was responsible for a Multi -Way Stop Control Warrant Analysis report and a concept plan with recommendations for pedestrian safety enhancements.
Additionally ADVANTEC prepared a Line of Sight Analysis and provided recommendations to improve sight conditions.
Coachella Valley Association of Governments (CVAG) Smart Region Program — Phases I, 11 and III (Coachella Valley, Riverside County, CA)- Deputy Project Manager. CVAG has embarked on a major effort to advance the development Smart Mobility and implementation of Intelligent Transportation Systems in the Coachella Valley with an emphasis in the development of a "Smart Region" and prepare the region for integration of current and upcoming multi -modal transportation/transit technologies, smart weather, parking and lighting systems, broadband communications, and smart mobility programs. The CV Sync Program is one of the most advanced Smart Region Programs in North America where CVAG is implementing smart transportation technologies with Artificial Intelligence (AI), Cloud Services, Software -as -a -Service (SaaS), and a very robust Cyber Security System that includes Cyber Security Policies and a Credential System. As part of this program, ADVANTEC developed the Regionwide ITS Master Plan that will be used as a planning tool to prepare local agencies and CVAG for future emerging transportation technologies including nine (9) Traffic Operation Centers (TOC), One (1) Regional Traffic Management Center(TMC), Transit Signal Priority (TSP), Cloud Services, Software -as -a -Service (SaaS), Cyber Security, connected and automated vehicles (CAV), Big Data, integrated corridor management (ICM), Mobility -as -a -Service (MaaS), Mobility on Demand (MOD), regionwide Broadband communications, and Smart Cities initiatives. The Program consisted of thirty-five major tasks including: CVAG Traffic Signal Interconnect Master Plan, System Engineering Management Plan (SEMP), Concept of Operations (ConOps) and Strategic Deployment Plan, System Requirements, Environmental, Preliminary Engineering, Technology Assessment and Evaluation (including Intelligent Transportation systems, CAV, and Smart Cities), Systems Integrator Procurement and Design, System Implementation, Construction Management and Inspection, Traffic Signal Synchronization, Operations and Maintenance, and preparation of project website. ADVANTEC prepared final plans, specifications, and engineer's estimates (PS&E) for Phase I (completed) and includes three major corridors and 138 signalized intersections. ITS elements consist of open architecture and state-of-the-art 2070 and NEMA ATC units with Application Programing Interface (API), Openly sharing Management Information Base (MIBs) at no cost to CVAG, C-V2X Roadside Units (RSUs) with Bluetooth, Wi Fi, GPS and Transit Signal Priority (TSP), Smart Closed - Circuit Television (CCCTV) systems with analytics, Arterial Performance Measurement Systems (APEMS), YNkADVANTEC
Consulting Engineers
609
Changeable Message Signs (CMS), Video/Radar Detection Systems, secured Ethernet fiber optic communications and the Regional TMC and nine (9) local TOCs. Phase 11 (under construction) includes upgrades of 260 traffic signal systems, installation/upgrade of approximately 240 -miles of signal communications, and installation of various ITS field elements, including closed-circuit television systems, dynamic/changeable message signs, arterial management systems, detection systems, and C-V2X RSUs.
Phase II also includes the planning, design and implementation of Broadband Communications along 21 corridors in the Coachella Valley. Phase 111 consists of 3 corridors and 27 signalized intersections. Overall, ADVANTEC has designed over 400 miles of fiber optic communications and 12,000 ITS elements (including over 400 RSUs) with individual Barcode and IP address. ADVANTEC formed a Transportation Systems Management and Operations (TSM&O) Working Group formed of CVAG staff, and county and cities staff to provide education materials, facilitate project delivery, approval of regionwide technology standards, and development of the cooperative agreement. ADVANTEC has provided presentations to multiple decision makers that are part of the various Transportation Committees and Executive Committee at CVAG. The Master Plan and Cooperative Agreement were approved by two transportation committees; and by the Executive Committee. As part of the CV Sync Program, ADVANTEC has developed a Regionwide Traffic Signal Timing Parameters Guidelines, traffic signal timing/synchronization plans, and has synchronized the Phase I Corridors (140 traffic signals), and we are planning to synchronize Phase II Corridors (260 traffic signals) in 2025. In addition, ADVANTEC is supporting CVAG and the cities providing Special Event Management. Our staff has participated managing vehicle, pedestrian and bicyclist traffic, parking, and circulation during the City of La Quinta Ironman, City of Indian Wells BNP Open, and planning to support the Coachella Music Festivals and Stagecoach starting in 2025.
On -Call Traffic Engineering Services (Menifee, CA) — Project Manager. Mr. Dorado is responsible for providing on -call traffic engineering services to the City of Menifee. Some of our recent services include: Review of City standards, specifications, existing traffic signal equipment, and the traffic operations center and providing recommendations. ADVANTEC is also verifying existing communication links that are currently offline, and providing recommendations to provide and stabilize communications. In addition, ADVANTEC is reviewing the City's recently implemented traffic signal timing and synchronization done by another consultant, in which the City is not happy with. As part of our services, we are reviewing the traffic model by others, and providing recommended improvements.
On -Call Traffic Engineering Services (Huntington Beach, CA) — Project Manager. Mr. Dorado is responsible for providing on -call traffic engineering services to the City of Huntington Beach. As part of our on -call traffic engineering contract,ADVANTECprovided Systems Engineering and design services (PS&E) for various projects in the City of Huntington Beach.The projects included ITS upgrades at these locations: City Hall to the downtown area and City building and facilities; OakView Community Center and City Well Site; City Hall to Utility Yard; and TS Signal Upgrades along Garfield Avenue . These projects consisted of installing fiber optic cable and conduit, traffic signal controllers, and ethernet switches. ADVANTEC also ensured network improvements were compatible, expandable, and scalable for the City's traffic ma nagement a nd monitoring systems, and for the City's I nformation Technology (IT) network.
This included fiber assignments and management, connectivity, and setup of virtual local area networks (VLAN), and internet protocol (IP) addressing. This configuration was established to virtually separate data/video from the traffic and ITS infrastructure, and the data/information/video from City's buildings and facilities. Strategies were also implemented for cyber security and redundant communications. These projects were strategictothe City's Fiber and Communications Master Plan and expanded their fiber opticinfrastructuretothe various areas throughout the City.
These projects required close coordination with theCity's IT staff and building department during the design, and network development stages. In addition, coordination with Caltrans was required to obtain encroachment permits for the work along Pacific Coast Highway and Beach Boulevard. jiNk ADVANTEC
Consulting Engineers
610
John T Cox IV
Task Leader — Traffic Signal Systems/
Design & Maintenance
Mr. Cox is a Systems Engineer for ADVANTEC who specializes in Intelligent Transportation Systems, Communications, Fiber Optic Technologies, Closed Circuit Television, Changeable Message Signs, Wireless Broadband Ethernet, Traffic Management Center Systems Integration and various Advanced Traffic Management System hardware/software suites. With extensive experience in the transportation industry, Mr. Cox has been involved in dozens of transportation and traffic engineering projects that include both design and execution of Traffic Signal, ITS, CCTV, CMS, TMS and Fiber Optic Communications. Mr. Cox has integrated and maintained such systems in support of centralized signal control deployments.
Additionally, he has extensive background in the public sector, where he designed and maintained the Traffic Management Center of the City of Costa Mesa for over 11 years. The following provides a summary of his successful project deliveries for clients over the past 24 years:
RELEVANT EXPERIENCE
Coachella Valley Association of Governments (CVAG) Smart Region Program — Regional Broadband Communications (Coachella Valley, Riverside County, CA) — Systems Engineer. As part of the Region's Smart Region Program, ADVANTEC is providing planning and design professional services for the implementation of Broadband Communications along 24 Corridors in the Coachella Valley. The first project is funded by the State of California Middle Mile Grant to design Broadband Communications along Highway 111 from the cities of Palm Springs to Coachella. ADVANTEC is supporting CVAG to extend the region's broadband program to the Salton Sea.
Coachella Valley Association of Governments (CVAG) Smart Region Program — Phases I, II and III (Coachella Valley, Riverside County, CA) - Systems Engineer. CVAG has embarked on a major effort to advance the development Smart Mobility and implementation of Intelligent Transportation Systems in the Coachella Valley with an emphasis in the development of a "Smart Region" and prepare the region for integration of current and upcoming multi -modal transportation/transit technologies, smart weather, parking and lighting systems, broadband communications, and smart mobility programs. The CV Sync Program is one of the most advanced Smart Region Programs in North America where CVAG is implementing smart transportation technologies with Artificial Intelligence (AI), Cloud Services, Software -as -a -Service (SaaS), and a very robust Cyber Security System that includes Cyber Security Policies and a Credential System. As part of this program, ADVANTEC developed the Regionwide ITS Master Plan that will be used as a planning tool to prepare local agencies and CVAG for future emerging transportation technologies Registration:
IMSA Level II Technician
#BE -864-17
IMSA Work Zone Certified
#AA -86417
Corning Inc.
International Fiber Systems
(IFS)
Years of Experience: 25
Years with Firm: 11
Education:
Fullerton College
Engineering Technology
Rancho Santiago College
Project Management
Professional Affiliations:
International Municipal Signal
Association (IMSA)
Institution Traffic Engineers
(ITE)
Orange County Traffic
Engineers Council (OCTEC)
Intelligent Transportation
Systems California (ITS CA)
ADVANTEC
C,:)tsc. Consulting Engineers
611
including nine (9) Traffic Operation Centers (TOC), One (1) Regional Traffic Management Center(TMC), Transit Signal Priority (TSP), Cloud Services, Software -as -a -Service (SaaS), Cyber Security, connected and automated vehicles (CAV), Big Data, integrated corridor management (ICM), Mobility -as -a -Service (MaaS), Mobility on Demand (MOD), regionwide Broadband communications, and Smart Cities initiatives. The Program consisted of thirty-five major tasks including: CVAG Traffic Signal Interconnect Master Plan, System Engineering Management Plan (SEMP), Concept of Operations (ConOps) and Strategic Deployment Plan, System Requirements, Environmental, Preliminary Engineering, Technology Assessment and Evaluation (including Intelligent Transportation systems, CAV, and Smart Cities), Systems Integrator Procurement and Design, System Implementation, Construction Management and Inspection, Traffic Signal Synchronization, Operations and Maintenance, and preparation of project website. ADVANTEC prepared final plans, specifications, and engineer's estimates (PS&E) for Phase I (completed) and includes three major corridors and 138 signalized intersections. ITS elements consist of open architecture and state-of-the-art 2070 and NEMA ATCunits with Application Programing Interface (API), Openly sharing Management Information Base (MIBs) at no cost to CVAG, C-V2X Roadside Units (RSUs) with Bluetooth, Wi Fi, GPS and Transit Signal Priority (TSP), Smart Closed - Circuit Television (CCCTV) systems with analytics, Arterial Performance Measurement Systems (APEMS), Changeable Message Signs (CMS), Video/Radar Detection Systems, secured Ethernet fiber optic communications and the Regional TMC and nine (9) local TOCs. Phase II (under construction) includes upgrades of 260 traffic signal systems, installation/upgrade of approximately 240 -miles of signal communications, and installation of various ITS field elements, including closed-circuit television systems, dynamic/changeable message signs, arterial management systems, detection systems, and C-V2X RSUs. Phase II also includes the planning, design and implementation of Broadband Communications along 21 corridors in the Coachella Valley. Phase 1I1 consists of 3 corridors and 27 signalized intersections. Overall, ADVANTEC has designed over 400 miles of fiber optic communications and 12,000 ITS elements (including over 400 RSUs) with individual Barcode and IP address. ADVANTEC formed a Transportation Systems Management and Operations (TSM&O) Working Group formed of CVAG staff, and county and cities staff to provide education materials, facilitate project delivery, approval of regionwide technology standards, and development of the cooperative agreement. ADVANTEC has provided presentations to multiple decision makers that are part of the various Transportation Committees and Executive Committee at CVAG. The Master Plan and Cooperative Agreement were approved by two transportation committees; and by the Executive Committee. As part of the CV Sync Program, ADVANTEC has developed a Regionwide Traffic Signal Timing Parameters Guidelines, traffic signal timing/synchronization plans, and has synchronized the Phase I Corridors (140 traffic signals), and we are planning to synchronize Phase II Corridors (260 traffic signals) in 2025. In addition, ADVANTEC is supporting CVAG and the cities providing Special Event Management. Our staff has participated managing vehicle, pedestrian and bicyclist traffic, parking, and circulation during the City of La Quinta Ironman, City of Indian Wells BNP Open, and planning to support the Coachella Music Festivals and Stagecoach starting in 2025.
Citywide HSIP Signal Interconnect Improvements Project (La Quinta, CA) — Systems Engineer. ADVANTEC is responsible for a technology evaluation and assessment, the preparation of plans, specifications and engineer's estimates (PS&E), and the preparation of environmental documents in accordance with the National Environmental Policy Act (NEPA) for the improvements associated with City's HSIP Interconnect Project. The proposed project will upgrade the City of La Quinta's existing signal interconnect network to fiber optic communications (using new and existing conduit) linking 52 signalized intersections, installing two communication hubs, and communication hardware and software at the City's Traffic Management Center.
The communication upgrades will provide the City with a state-of-the-art Ethernet/Internet Protocol (IP) communications system that will be expandable and scalable for future ITS technologies. This project is fully funded through the Federal Highway Administration Safety Improvement Program (HSIP), and requires in- depth knowledge and compliance with Caltrans Local Assistance Procedures Manual, the Caltrans Construction Manual, and other Federal Highway Administration (FHWA) requirements. Additionally, the project requires preparation of the necessary environmental documentation per the National Environment Policy Act (NEPA) and California Environmental Quality Act (CEQA).
ADVANTEC
Consulting Engineers
612
Traffic Monitoring Center (TMC) Design, Riverside County Transportation Department, Riverside County, CA — Design/Systems Engineer. As part of a new Riverside County facility building project, Mr. Cox was tasked as Design Engineer to create design plans for the implementation of a new Traffic Monitoring Center. This essential new center provided remote monitoring, observed real-time conditions and adjusted signal timing to improve signal operations to over 550 traffic signals operated by Riverside County.
Citywide Smart City Projects (Huntington Beach, CA) — Systems Engineer. ADVANTEC provided Systems Engineering and design services (PS&E) for various projects in the City of Huntington Beach. The projects consisted of installing fiber optic cable and conduit, traffic signal controllers, and ethernet switches.
ADVANTEC also ensured network improvements were compatible, expandable, and scalable forthe City's traffic management and monitoring systems, and forthe City's Information Technology (IT) network.This included fiber assignments and management, connectivity, and setup of virtual local area networks (VLAN), and internet protocol (IP) addressing. This configuration was established to virtually separate data/video from the traffic and ITS infrastructure, and the data/information/video from City's buildings and facilities. Strategies were also implementedforcybersecurityand redundant communications. These projects were strategicto the City's Fiber and Communications Master Plan and expanded theirfiberoptic infrastructure to the various areas throughout the City. These projects required close coordination with the City's IT staff and building department during the design, and network development stages. In addition, coordination with Caltrans was required to obtain encroachment permits for the work along Pacific Coast Highway and Beach Boulevard.
Communication Master Plan (Riverside County, CA)— Systems Engineer. ADVANTEC is currently preparing a plan to provide all unincorporated western Riverside County traffic signals with data communication for the purpose of remote monitoring. The project's primary goal is to provide timely notification of power loss events so the traffic signal maintenance division can address them before the battery back-up units are exhausted.
The intersections are grouped into tiers, with short-term and long-term communication strategies identified for each tier. Short-term strategies focus on leased/cellular facilities to minimize lead time. Long-term strategies focus on agency -owned communication to minimize recurring cost. As part of our role, ADVANTEC is coordinating with Riverside County's Information Technology group to ensure the recommendations are in conformance with County technology policy, and reaching out to vendors to advise County staff on available technology. Key features includes Traffic Signal Monitoring and Control, Wireless and Fiber Optic Ethernet media, Coordination with Enterprise IT staff, Hardware and software vendor interfacing, Cost estimating/budgeting for technology procurement, and prioritization of intersections by need.
Citywide Fiber Optic Communications and Signal System Upgrade (Lancaster, CA) — Project Manager. The City of Lancaster received two grants from LA -METRO to update its traffic signal system: The North County ITS Expansion Project and the Traffic Signal System Modernization Project. These two citywide projects consisted of preparation of Plans, Specifications and Estimates for installation of 35 miles of fiber optics communications, wireless communications, CCTV cameras, and upgrade of traffic signal central system and controllers for 140 signalized intersections. Project scope included: field inventory of all existing signal cabinets, tracing of existing copper interconnect and fiber optic cables between signal cabinets, measuring distances between pull boxes, inventory of Communication hub cabinets, and inventory of City Hall and City Yard traffic signal communications equipment.
ADVANTEC
Consulting Engineers
613
Madeleine Ortiz
Key Support Staff — Project Engineer
Ms. Madeleine Ortiz is a Project Engineer for ADVANTEC with 8 years of experience in transportation, traffic engineering, and Intelligent Transportation Systems (ITS) projects. Her expertise in projects related to ITS, traffic signal design, signing and striping, traffic control, traffic signal synchronization, and various transportation studies have resulted in dozens of successful project deliveries throughout her career. Ms. Ortiz has proven her ability to help manage multiple projects, deliver projects within deadlines and budget, and work functionally both with her project team and clients.
RELEVANT EXPERIENCE
Grand Ave at Sangston Dr Traffic Signal Improvements, Riverside County Transportation Department (RCTD), Lake Elsinore, CA — Project Engineer. As part of the on -call services contract, ADVANTEC was responsible for the preparation of plans, specifications, and estimates (PS&E) forthe installation of a new trafficsignal at Grand Avenue and Sangston Drive in the City of Lake Elsinore. The improvements required the preparation of traffic signal, street improvement, and signing and striping plans. Additionally, the project included field review, utility coordination, construction support, and signal timing sheets. ADVANTEC worked with CL Surveying for the surveying and topographic mapping of the intersection.
Solar Powered Overhead Pedestrian Beacons/High-I ntensityActivated Crosswalk (HAWK) Signal Systems Design Project (Corona, CA) — Project Engineer. ADVANTEC provided professional engineering services to design and prepare plans, specifications, and construction cost estimates (PS&E), and construction support for the City of Corona's Solar Powered Overhead Pedestrian
Beacons/High-Intensity Activated Crosswalk (HAWK) Signal Systems Design Project. The purpose of the project was to improve the safety and visibility of pedestrians and bicyclists by installing a High Intensity Activated Crosswalk (HAWK) signal crossing at five (5) mid - block locations. The proposed project improvements included installation of the pole, mast arm, beacons, countdown pedestrian signal heads, Audible Pedestrian Signal (APS) pedestrian push buttons, luminaires, American with Disabilities Act (ADA) compliant pedestrian ramps, pole-mountedtraffic signal cabinet, solar panels, advanced traffic signal controller, new conduit and pull boxes, and new signing and striping. The improvements included removing existing in - pavement lighting and all appurtenances.
Registration:
Engineer -in -Training (CA)
#161349
IMSA Certified Work Zone
Temporary Traffic Control
Technician, No. ZZ_122805
IMSA Traffic Signal Technician
Level I, No. AA_122805
Years of Experience: 9
Years with Firm: 6
Education:
B.S., Civil Engineering,
University of California, Irvine,
2016
Professional Affiliations:
Orange County Traffic
Engineering Council (OCTEC)
American Society of Civil
Engineers (ASCE)
Institute of Transportation
Engineers (ITE)
On -Call Transportation and Engineering Services, PS&E, Huntington Beach, CA - Project Engineer/Assistant Project Manager. As part of the City of Huntington Beach On-CallTransportation and Engineering Services,
ADVANTEC
Consulting Engineers
614
ADVANTEC was tasked with the preparation of fiber optic design plans, traffic signal plans, technical specifications, and engineer's estimates for multiple intersection improvements. The crucial projects included improvements of the traffic signal equipment and signal communication upgrades for multiple segments throughout the City. As Project Engineer, Madeleine was responsible for attending the project kick- off meetings, project coordination, and managed the project team to deliver a quality PS&E.
Madeleine also assisted with the preparation of the plans, specification, and estimates for multiple projects under the on -call. She was also responsible for assisting the Project Manager with the QA/QC process.
On -Call Transportation and Engineering Services, Claremont, CA — Project Engineer/Assistant Project Manager. ADVANTEC was responsible for providing the on -call traffic engineering services to improve traffic flow and safety forthe City of Claremont. The services consisted of: preparation or review of PS&E for traffic engineering projects, traffic and transportation planning studies, trafficsignal timing and signal coordination plans, conceptual design plans/exhibits, cost estimates and value engineering services and support and preparation of record drawings. As Associate Engineer, Madeleine was responsible for the preparation of plans, specification and estimates, assisted with the review of improvement plans, conducted traffic engineering studies such as Flashing Yellow Arrow study, left -turn phasing analysis, and crossing guard study.
On -Call Traffic Engineering Services, Rancho Mirage, CA - Project Engineer. As part of the City of Rancho Mirage On -Call Traffic Engineering Services, ADVANTEC provided numerous traffic signal and signing and striping plans, technical specifications, and engineer's estimates for multiple intersection improvements. The crucial projects included improvements of the traffic signal equipment, signal communication upgrades, and replacement of pedestrian ramps. In addition, ADVANTEC prepared Left -Turn Signal Phasing Guidelines, Stop Control Warrants Studies, Traffic Signal Warrants Studies, Line -of -Sight Study, and provided Traffic Impact Analysis Review for multiple projects in the city. Madeleine was responsible for a Multi -Way Stop Control Warrant Analysis report and a concept plan with recommendations for pedestrian safety enhancements.
Madeleine was also responsible for the preparations of a Line of Sight Analysis and provided recommendations to improve sight conditions.
Traffic Signal Modification Highway Safety Improvement Project (HSIP) Cycle 9 Project at 10 Locations, PS&E Cathedral City, CA - Associate Engineer. ADVANTEC was responsible for the design of safety upgrades at 10 intersections in the City of Cathedral City. The purpose of the project was to improve safety and visibility of the traffic signals by installing American with Disabilities Act (ADA) compliant pedestrian ramps, upgrading traffic signal equipment and signing/striping to the latest standards, protective/permissive or protected left turn phasing, installation of new countdown pedestrian heads, pedestrian push buttons, and installation of advanced dilemma zone detection for high speed approaches at the following ten (10) intersections. As Associate Engineer, Madeleine was responsible for design of the improvements and preparation of technical specification, estimates, left -turn phasing analysis, and work related to environmental documentation.
Replacement of Pedestrian Signal Heads (HSIP Cycle 9) Project, La Habra, CA — Project Engineer.
ADVANTEC is providing traffic engineering and public works services; including the preparation of plans, specifications and estimates (PS&E); and providing Local Assistance supportforthe City's Replacement of Pedestrian Signal Heads (HSIP Cycle 9) project. The purpose of this project is to enhance active transportation, multimodal mobility, safety, and operational efficiency at signalized intersections, especially for pedestrians and bicyclists. Project improvements include new pedestrian countdown heads and ADA compliant audible pedestrian push button systems at eight (8) signalized intersections.
ADVANTEC
Consulting Engineers
615
Ryan Miller
Key Support Staff — Project Engineer
Ryan Miller is a project engineer with experience in traffic engineering studies, traffic signal synchronization and operations, and ITS design.
Ryan has 13 years of experience and has worked on multiple traffic signal synchronization studies. He is an expert in the use of Synchro, SimTraffic and Tru-Traffic software. His Traffic and Design software experience also includes AutoCAD, CiviI3D, and MicroStation.
RELEVANT EXPERIENCE
Riverside County Transportation Department, On -Call Traffic Engineering Services (Riverside, CA) — Project Engineer. ADVANTEC was selected by the Riverside County Transportation Department (RCTD) to provide on -call traffic engineering services to augment its in-house resources with our strong traffic engineering expertise and capabilities to support the department's project delivery as part of their 5 -year Transportation Improvement Program (TIP). Besides augmenting staff on - site at RCTD offices for their municipal engineering needs, ADVANTEC's home office engineering team also provides the necessary design support for their project delivery process. We have completed several task orders, including:
• Traffic Signal Timing Update — Updated and prepared new signal timing sheets for 148 county signal locations based on CA-MUTCD, including calculation of yellow times, pedestrian crossing distances and clearance timing, bicycle crossing distance and minimum green, and values for Red -Revert and All -Red Start times.
• Traffic Signal Synchronization - Developed synchronization timing plans for multiple county roadway segments, such as Murrieta Hot Springs Road, Van Buren Blvd, Cajalco Road, Monterey/Varner/I-10 interchange, Stetson Avenue, Cook Street/Varner/I-10 interchange including Caltrans freeway ramp signals. Tasks performed included:
collection of ADT counts and turning movement counts,
development of optimized timing plans for 3 peak periods (AM, Midday and PM), preparation of timing sheets, assisting county staff in implementation of new timing, and fine-tuning of implemented synchronization plans. ADVANTEC also provided training on signal synchronization process for county staff.
• Signal Communication Master Plan: Prepared a technologies assessment report to provide countywide access to remote traffic signal locations, and design of countywide wireless communication network that enable county staff to monitor traffic signal operations and maintenance, and in -cabinet equipment monitoring (Battery Backup, conflict monitor, etc.).
• Grant Application support — Prepared and submitted multiple grant applications for RCTD to secure transportation improvement funds for the Department's TIP.
• Project Management Staff Augmentation — Provided as -needed engineering services to Project Development section, including tiA
Registration:
Engineer -in -Training (CA)
#138331
IMSA Certified Work Zone
Temporary Traffic Control
Technician, No. ZZ_129800
Years of Experience: 13
Years with Firm: 12
Education:
B.S., Civil Engineering,
California State Polytechnic
University, Pomona, 2009
Professional Affiliations:
Institute of Transportation
Engineers (ITE)
American Society of Civil
Engineering (ASCE)
Orange County Traffic
Engineers Committee (OCTEC)
YNkADVANTEC
Consulting Engineers
616
project budget, manage consultant's design, coordinate environmental documents, oversee preparation of PS&E documents, monitor and manage resource allocation. • Systemic Safety Analysis Report Update — Prepared updated report with current collision data, identified high -collision intersections and roadway segments, and developed countermeasures for safety projects. • Traffic Signal Controller/Timing Sheets Update — Converted and prepared signal timing sheets for new 2070 ATC controllers at 25 traffic signals countywide.
• Traffic Signal Improvement Design — Prepared traffic signal, street improvement, and signing and striping plans, including final plans, specifications, and estimates, and provided support for bidding and construction. Recent locations include Highway 74 & Mountain Avenue, Pourroy Road & Pourroy Road, and Grand Avenue & Sangston Drive.
• Transparity Implementation Assistance — Assisted in implementation of Transparity ATMS software for western county. Conducted field reviews and assisted County staff in the configuration of traffic signal and communications equipment.
Traffic System Monitoring and Operations
City of Chino Hills, Citywide Traffic Signal Operations, CA — Project Engineer. ADVANTEC has provided traffic signal system monitoring and operations for City of Chino Hills, since 2010. Specific tasks include:
• Central System Monitoring: Check existing signal timing, functionality of each detector, and coordination parameters at least once a week or upon request by the City, either in the field (if signal is off-line), or at our office (if signal is on-line), within 24 hours from time of request. • Aries System Updating: Update intersection graphical displays, detectors assignments, timing -plans, etc. to ensure all information is up-to-date and provide technical support. • Signal Timing: Make minor adjustments of timing parameters, e.g. offsets, splits, timing plans, to improve and ensure traffic progression upon request by the City. Maintain signal timing charts in each cabinet and a copy submitted to the City's Engineering Department. • Data Management and System Communication: perform upload and download of traffic data including, but not limited to, traffic volume counts and occupancy reports, from the signal controllers. Maintain communications between master controllers and central system. • Trouble Shooting: As requested by the City, the consultant shall perform trouble shooting of a signal either in office, in the field, or both to address specifically reported problems. The consultant shall make recommendations for remediation to City staff and implement changes as approved by City staff.
ADVANTEC also performed additional services, on an as -needed basis, related to Traffic signal design and plan check, and Traffic signal construction management and inspection services.
Performance Duration: 2010 - Ongoing
Consulting Fee: $23,000/year
Construction Cost: N/A
City of Glendale, On -Call Traffic Engineering Services (Glendale, CA) — Project Engineer. ADVANTEC was selected by the City of Glendale Public Works Department to provide traffic engineering support services, such as traffic and transportation planning, traffic engineering design, traffic operations analysis, and traffic study reports, as requested. We have completed several task orders, including conversion of timing sheets to new ATC controllers, review of Bus Priority parameters, and review and adjustment of timing parameters for implementation of Lead Pedestrian Interval at the downtown area.
YNkADVANTEC
Consulting Engineers
617
anal Cities
Connected Vehicles
Traffic Engineering
Traffic Sgial Synchronization
Intelligent Transportation System
Transportation Raining/ Desigi LA
Active Transportation
Civil Engineering
Highway Engineering
Public Works
Transit
Broadband Communications
1200 Roosevelt • Irvine, CA 92620
Tel: (949) 861-4999
21700 Copley Drive, Suite 300 • Diamond Bar, CA 91765
Tel: (909) 860-6222
73710 Fred Waring Dr., Suite 110, Palm Desert, CA 92260 Tel: (760) 404-0630
www.acivaitec-usa.com
618
EXHIBIT B
INSURANCE REQUIREMENTS
14 ADVANTEC Consulting Engineers Inc.
Rev. 01/2024
619
EXHIBIT B
INSURANCE REQUIREMENTS
A. Minimum Scope and Limits of Insurance
City reserves the right to review any and all of the required insurance policies and/or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Consultant from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance, including any extension thereof, of this Agreement.
Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement, including any extension thereof, all of the following minimum scope of insurance coverages:
1. Commercial General Liability Insurance
Broad -form commercial general liability, with coverage at least as broad as the most current version of ISO Commercial General Liability coverage form CG 00 01, in a form at least as broad as ISO form CG 00 01 04 13, and shall include insurance for premises and operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and personal and advertising injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000.00) general aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
2. Business Automobile Liability Insurance
Business automobile liability for all owned, hired, leased, and non -owned vehicles at least as broad as the most current version of ISO Business Auto Coverage Form CA 00 01, with a policy limit of not less than Two Million Dollars ($2,000,000.00) combined single limit per accident. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
3. Workers' Compensation and Employer's Liability Insurance Workers' compensation insurance as required by the State of California and Employer's Liability Insurance with a minimum limit of One Million Dollars ($1,000,000.00) per accident for any employee or employees of Consultant. Consultant agrees to waive and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
620
By signing this Agreement, the Consultant acknowledges and agrees to the following:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete workers' compensation insurance, and shall furnish a certificate of insurance to the Project Manager before execution of this Agreement by the City. The City, its officers, officials, agents, employees, and volunteers shall not be responsible for any claims in law or equity occasioned by failure of the Consultant to comply with this Section.
4. Professional Errors and Omissions ("E&O") Liability Insurance Professional errors and omissions ("E&O") liability insurance on an occurrence based policy with policy limits of not less than Two Million Dollars ($2,000,000.00) per occurrence and Three Million Dollars ($3,000,000.00) policy aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. The retroactive date must be shown, and this date must be before the date of the contract or the beginning of contract work. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work. If coverage is canceled or non -renewed, and not replaced with another policy form with a retroactive date prior to the contract effective date, the Consultant must purchase "extended reporting coverage" for a minimum of three (3) years after completion of contract work. A copy of the claims reporting requirements must be submitted to the Project Manager for review. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
5. Standards for Insurance Companies
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide.
B. Documentation and Other Provisions
1. The commercial general liability insurance policy and business automobile liability policy shall be endorsed to contain the following: The City of Placentia, its officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant; and automobiles owned, leased, hired, or borrowed by the Consultant. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from 621
subcontractors), or CG 20 38; and one of the following ISO completed operations forms:
CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
2. Said policies shall not terminate, nor shall they be cancelled or coverage reduced, without at least thirty (30) days' written notice to the City. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any cancelled policy or reduction in the required coverage limits, the City may procure such insurance at Consultant's sole cost and expense.
3. The Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy.
4. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
5. Defense fees and costs shall not deplete the limits of any insurance provided under this Agreement.
6. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
7. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure the City is an additional insured on insurance required from subcontractors.
8. Consultant agrees to waive, and to obtain endorsements from insurers waiving, subrogation rights against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their insurance policies.
9. Coverage shall be on a standard occurrence form. Claims -made forms are not acceptable. Modified, limited, or restricted occurrence forms are not acceptable. 622
EXHIBIT C
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 ADVANTEC Consulting Engineers Inc.
Rev. 01/2024
623
/
ACORD® CERTIFICATE OF LIABILITY INSURANCE
��
DATE (MM/DDIYYYY)
11/25/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Charmaine Lim Farmers Agency
20 Pacifica, Ste 1450
Irvine, CA 92618
CONTACT
NAME:
PHO(A/CNENo, Ext): FAX
AAA/c, No): 949-788-1337
E-MAIL ADDRESS: Supp @ort FarmersAtSpectrum.com
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURERA: Mid -Century Insurance Company
21687
INSURED
Advantec Consulting Engineers Inc. and
Q4 Transportation Solutions Inc.
1200 Roosevelt
Irvine, CA 92620
INSURER B :
INSURERC:
INSURER
INSURER E :
INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE
INSD DDL
NSD
SWUBR
VD
POLICY NUMBER
POLICY EFF
(MM/DDIYYYY)
POLICY EXP
(MM/DD/YYYY)
LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$
CLAIMS -MADE
OCCUR
DAMAGE RETED
PREMISESO(Ea occurrence)
$
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GEN'L
AGGREGATE
LIMIT APPLIES
PRO- JECT
PER:
LOC
GENERAL AGGREGATE
$
PRODUCTS - COMP/OP AGG
$
$
AUTOMOBILE
LIABILITY
ANY AUTO
OWNED
SCHEDULED
AUTOS
NON -OWNED
AUTOS ONLY
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
$
UMBRELLA LIAB
EXCESS LIAB
OCCUR
CLAIMS -MADE
EACH OCCURRENCE
$
AGGREGATE
$
DED
RETENTION $
$
/-k
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y/N
Y
N/A
Y
A09475420
11/12/2024
11/12/2025
\/
PER
STATUTE
OOTH
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 1 ,000,000
E.L. DISEASE - POLICY LIMIT
$ 1 000'000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Placentia: On Call Traffic Engineering Services
CERTIFICATE HOLDER
CANCELLATION 30 Day NOC / 10 Day for Nonpayment
City of Placentia
Attn: Anthony Peralta
401 E. Chapman Ave
Placentia, CA 92870
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
•
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD 624
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC990631
(Ed. 6-20)
BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our paymentsfrom anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) The additional premium for this endorsementshall be 3-0 % of the California workers compensation premium otherwise due on such remuneration, subject to a minimum charge of $250 All written contracts in the state(s) of:
CA
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 11/12/24 Policy No. A0947-54-20
Insured ADVANTEC CONSULTING ENGINEERS, INC.
(A CORP)
1200 ROOSEVELT Insurance Company MID-CENTURY INSURANCE COMPANY IRVINE CA926203667
Countersigned By
Endorsement No.
WC990631
(Ed. 6-20)
Includes copyright material of the Workers Compensation Insurance Rating Bureau of California. All rights reserved. 625
/
ACORD® CERTIFICATE OF LIABILITY INSURANCE
�..•"----
DATE (MM/DD/YYYY)
11/25/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd Suite 230
Lafayette CA 94549
License#: 6003745
CONTACT
NAME: Helen Jang
PHONE FAX
(A/C, No, Ext): 626-696-1892 (A/C, No):
ADDRESS: [email protected]
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A: Continental Casualty Company
20443
INSURED ADVACON-05
Advantec Consulting Engineers, Inc.
949-861-4999
1200 Roosevelt
Irvine CA 92620
INSURER B : Valley Forge Insurance Company
20508
INSURER C: Travelers Casualty and Surety Co of America
31194
INSURER D :
INSURER E :
INSURER F :
COVERAGES
CERTIFICATE NUMBER: 1243091200
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE
INSD DDL
NSD
SWUBR
VD
POLICY NUMBER
POLICY EFF
(MM/DDIYYYY)
POLICY EXP
(MM/DD/YYYY)
LIMITS
B
X
COMMERCIAL GENERAL LIABILITY
Y
Y
6025396574
5/13/2024
5/13/2025
EACH OCCURRENCE
$ 2,000,000
CLAIMS -MADE
X
OCCUR
DAMAGE RETED
PREMISESO(Ea occurrence)
$ 1,000,000
X
Contractual Liab
MED EXP (Any one person)
$ 10,000
X
XCU Included
PERSONAL & ADV INJURY
$ 2,000,000
GEN'L
AGGREGATE
X
LIMIT APPLIES
jE
PER:
LOC
GENERAL AGGREGATE
$ 4,000,000
PRODUCTS - COMP/OP AGG
$ 4,000,000
$
B
AUTOMOBILE
X
X
LIABILITY
ANY AUTO
OWNED
X
SCHEDULED
AUTOS
NON -OWNED
AUTOS ONLY
Y
Y
6025396574
5/13/2024
5/13/2025
COMBINED SINGLE LIMIT
(Ea accident)
$ 1,000,000
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
$
A
X
UMBRELLA LIAB
EXCESS LIAB
X
OCCUR
CLAIMS -MADE
Y
Y
6025396588
5/13/2024
5/13/2025
EACH OCCURRENCE
$ 5,000,000
AGGREGATE
$ 5,000,000
DED
X
RETENTION $ 10 000
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y / N
N / A
PER
STATUTE
OTH-
ER
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE
$
E.L. DISEASE - POLICY LIMIT
$
C
Professional Liability &
Pollution Liability included
Claims Made Form
Y
Y
108033405
5/13/2024
5/13/2025
Per Claim/$2,000,000
$4,000,000/Agg Imt
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Insured owns no company vehicles; therefore, h red/non-owned auto is the maximum coverage that applies. Umbrella Policy is follow -form to its underlying Policies: General Liability/AUTO Liability. AM Best Ratings on all policies above: A/XII or greater.
Job: City of Plancentia: On Call Traffic Engineering Services.
City of Placentia, its officers, officials, agents, employees, and volunteers are named as an additional insured as respects general liability and auto liability as required per written contract. General Liability is Primary/Non-Contributory per policy form wording. Insurance coverage includes waiver of subrogation per the attached endorsement(s).
CERTIFICATE HOLDER
CANCELLATION 30 Day Notice will be sent to holder
City of Placentia
Attn: Anthony Peralta
401 E. Chapman Ave
Placentia CA 92870
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED R E P R E S E NTATI V E
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD 626
D. the dates of the alleged events; and
E. the reasons for anticipating a Claim,
any Claim subsequently made against any Insured arising out of such Potential Claim will be deemed to have been made on the date such notice was received by the Company.
All notices under this section must be sent or delivered to the Company set forth in ITEM 3 of the Declarations and will be effective upon receipt.
IX. RELATED CLAIMS
All Claims or Potential Claims for Related Wrongful Acts will be considered as a single Claim or Potential Claim , whichever is applicable. All Claims or Potential Claims for Related Wrongful Acts will be deemed to have been made the date:
A. the first of such Claims for Related Wrongful Acts was made; or B. the first notice of such Potential Claim for Related Wrongful Acts was received by the Company, whichever is earlier.
X. SUBROGATION
In the event of payment under this policy, the Company is subrogated to all of the Insured's rights of recovery against any person or organization to the extent of such payment and the Insured will execute and deliver instruments and papers and do whatever else is necessary to secure such rights. The Insured will do nothing to prejudice such rights.
Section X. SUBROGATION does not apply if the Insured, prior to the date a Wrongful Act is committed, has waived its right of recovery for Damages that result from such Wrongful Act.
XI. RECOVERIES
All recoveries from third parties for payments made under this policy apply, after first deducting the costs and expenses incurred in obtaining such recovery:
A. first, to the Company to reimburse the Company for any Deductible amount it has paid on behalf of any Insured;
B. second, to the Insured to reimburse the Insured for the amount it has paid which would have been paid hereunder, but for the fact that such amount is in excess of the applicable limit hereunder; C. third, to the Company to reimburse the Company for the amount paid hereunder; and D. fourth, to the Insured in satisfaction of any applicable Deductible paid by the Insured, provided that such recoveries do not include any recovery from insurance, suretyship, reinsurance, security or indemnity taken for the Company's benefit.
XII. ACQUISITIONS
If, during the Policy Period, the Named Insured acquires or forms an entity that performs Professional Services, coverage will be provided for such acquired or formed entity and its respective Insured Persons for Wrongful Acts committed after the Named Insured acquires or forms such entity. Coverage for such entity will end 90 days after the acquisition or formation of such entity, or the end of the Policy Year, whichever is earlier, unless the Company has agreed to provide such coverage by endorsement.
POLICY NUMBER: 108033405
PTC-1001 Ed. 11-08 Printed in U.S.A.
©2008 The Travelers Companies, Inc. All Rights Reserved
Policy #: 6025396574
SB300176E
(Ed. 10-19)
E. Additional Insured — Extended Coverage
When an additional insured is added by this or any other endorsement attached to this policy, Who Is An Insured is amended to make the following natural persons insureds.
If the additional insured is:
a. An individual, then his or her spouse is an insured; b. A partnership or joint venture, then its partners, members and their spouses are insureds; c. A limited liability company, then its members and managers are insureds; or d. An organization other than a partnership, joint venture or limited liability company, then its executive officers, directors and shareholders are additional insureds;
but only with respect to locations and operations covered by the additional insured endorsement's provisions, and only with respect to their respective roles within their organizations.
Please see the Estates, Legal Representatives and Spouses provision of this endorsement for additional coverage and restrictions applicable to spouses of natural person insureds.
F. Estates, Legal Representatives and Spouses
The estates, heirs, legal representatives and spouses of any natural person insured shall also be insured under this policy; provided, however, coverage is afforded to such estates, heirs, legal representatives and spouses only for claims arising solely out of their capacity as such and, in the case of a spouse, where such claim seeks damages from marital common property, jointly held property, or property transferred from such natural person insured to such spouse. No coverage is provided for any act, error or omission of an estate, heir, legal representative or spouse outside the scope of such person's capacity as such, provided however that the spouse of a natural person Named Insured and the spouses of members or partners of joint venture or partnership Named Insureds are insureds with respect to such spouses' acts, errors or omissions in the conduct of the Named Insured's business.
G. Blanket Waiver of Subrogation
The condition entitled Transfer of Rights of Recovery Against Others To Us of the BUSINESSOWNERS COMMON POLICY CONDITIONS is amended to delete paragraph 2. and replace it with the following:
2. We waive any right of recovery we may have against any person or organization against whom you have agreed to waive such right of recovery in a written contract or agreement because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included within the "products -completed operations hazard."
14. Amendment- Aggregate Limits of Insurance (Per Project) A. For all sums which the insured becomes legally obligated to pay as damages caused by "occurrences" under Coverage A.1., and for all medical expenses caused by accidents under Coverage A.2., which can be attributed only to ongoing operations at a single construction project:
1. A separate Construction Project General Aggregate limit applies to each construction project. The Construction Project General Aggregate limit is equal to the amount of the General Aggregate limit shown in the Declarations.
2. The Construction Project General Aggregate limit is the most we will pay for the sum of all damages payable under Coverage A.1., except damages because of "bodily injury" or "property damage" included in the "products -completed operations hazard," and for medical expenses payable under Coverage A.2. regardless of the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or bringing "suits."
3. Any payments made under Coverage A.1. for damages or under Coverage A.2. for medical expenses shall reduce the Construction Project General Aggregate limit for the applicable construction project. Such payments shall not reduce the General Aggregate limit shown in the Declarations nor shall they reduce any Construction Project General Aggregate limit applicable to other construction projects.
SB300176E (Ed. 10-19) Page 8 of 15
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4. The limits shown in the Declarations for Liability and Medical Expenses, Damage to Premises Rented to You, and Medical Expenses continue to apply. However, instead of being subject to the General Aggregate limit shown in the Declarations, such limits will be subject to the applicable Construction Project General Aggregate limit.
B. All:
1. Damages because of "personal and advertising injury," regardless of the number of construction projects involved;
2. Damages under Coverage A.1. which cannot be attributed solely to ongoing operations at a single construction project, except damages because of "bodily injury" or "property damage" included in the "products -completed operations hazard"; and
3. Medical expenses under Coverage A.2. caused by accidents which cannot be attributed solely to ongoing operations at a single construction project;
will reduce the General Aggregate Limit shown in the Declarations, and shall not reduce any Construction Project General Aggregate Limit.
C. When coverage for liability arising out of the "products -completed operations hazard" is provided, any payments for damages because of "bodily injury" or "property damage" included in the "products -completed operations hazard" will reduce the Products/Completed Operations Aggregate limit, and not reduce the General Aggregate limit nor any Construction Project General Aggregate limit.
D. If a construction project has been abandoned, delayed, or abandoned and then restarted, or if the authorized contracting parties deviate from plans, blueprints, designs, specifications or timetables, the project will still be deemed to be the same construction project.
E. The provisions of the Limits Of Insurance section not otherwise modified by this endorsement shall continue to apply as stipulated.
15. Broad Knowledge/Notice of Occurrence
Under Businessowners Liability Conditions, the condition entitled Duties in The Event of Occurrence, Offense, Claim or Suit is amended to add the following provisions:
A. BROAD KNOWLEDGE OF OCCURRENCE
40020007460253965740000
You must give us or our authorized representative notice of an "occurrence," offense, claim or "suit" only when the "occurrence," offense, claim or "suit" is known to a natural person Named Insured, to a partner, executive officer, manager or member of a Named Insured, or to an "employee" designated by any of the above to give such notice.
B. NOTICE OF OCCURRENCE
Your rights under this policy will not be prejudiced if you fail to give us notice of an "occurrence," offense, claim or "suit," and that failure is solely due to your reasonable belief that the "bodily injury" or "property damage" is not covered under this policy. However, you shall give written notice of such "occurrence," offense, claim or "suit" to us as soon as you are aware that this insurance may apply to such "occurrence," offense, claim or "suit."
16. Extended Bodily Injury
Under Liability And Medical Expenses Definitions, the definition of "Bodily injury," is deleted and replaced with the following:
"Bodily Injury" means physical injury, sickness or disease sustained by a person, including death, humiliation, shock, mental injury or mental anguish sustained by that person at any time which results as a consequence of the physical injury, sickness or disease.
17. Contractual Liability — Railroads
Under Liability And Medical Expenses Definitions, and with respect only to operations performed within 50 feet of railroad property, the definition of "insured contract" is deleted and replaced by the following:
"Insured contract" means:
SB300176E (Ed. 10-19) Page 9 of 15
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CNA
CNA80103XX
(09-14)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
PRIMARY AND NONCONTRIBUTORY -
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COMMON POLICY CONDITIONS
The following is added to Paragraph H. Other Insurance and supersedes any provision to the contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that:
1. The additional insured is a Named Insured under such other insurance; and
2. You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured.
All other terms and conditions of the Policy remain unchanged.
POLICY NUMBER: 6025396574
CNA80103XX (09-14)
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CNA POLICY NUMBER: 6025396588
CNA68021 XX
(Ed. 02/13)
20020008860253965880424
NOTICE OF CANCELLATION TO CERTIFICATEHOLDERS
It is understood and agreed that:
If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of Insurance for any reason other than nonpayment of premium, then notice of cancellation will be provided to such Certificateholders at least 30 days in advance of the date cancellation is effective.
If notice is mailed, then proof of mailing to the last known mailing address of the Certificateholder on file with the Agent of Record will be sufficient to prove notice.
Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or impose any liability or obligation upon us or the Agent of Record.
CNA68021XX (Ed. 02/13)
Copyright, CNA All Rights Reserved.
631
CNA POLICY # 6025396574
SB146968C
(Ed. 10-19)
40020007460253965749256
IMPORTANT: THIS ENDORSEMENT CONTAINS DUTIES THAT APPLY TO THE ADDITIONAL INSURED IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT. SEE PARAGRAPH C., OF THIS ENDORSEMENT FOR THESE DUTIES.
BLANKET ADDITIONAL INSURED ENDORSEMENT
WITH PRODUCTS -COMPLETED OPERATIONS COVERAGE AND
BLANKET WAIVER OF SUBROGATION
Architects, Engineers and Surveyors
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS LIABILITY COVERAGE FORM
BUSINESSOWNERS COMMON POLICY CONDITIONS
A. Who Is An Insured is amended to include as an insured any person or organization whom you are required to add as an additional insured on this policy under a written contract or written agreement; but the written contract or written agreement must be:
1. Crrently in effect or becoming effective during the term of this policy; and
2. Executed prior to the:
a. "Bodily injury" or "property damage"; or
b. Offense that caused the "personal and advertising injury"; for which the additional insured seeks coverage
B. The insurance provided to the additional insured is limited as follows:
1. The person or organization is an additional insured only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused in whole or in part by:
a. Your acts or omissions; or
b. The acts or omissions of those acting on your behalf, in the performance of your ongoing operations specified in the written contract or written agreement; or c. "Your work" that is specified in the written contract or written agreement, but only for "bodily injury" or "property damage" included in the "products -completed operations hazard," and only if:
(1) The written contract or written agreement requires you to provide the additional insured such coverage; and
(2) This Coverage Part provides such coverage.
2. The Limits of Insurance applicable to the additional insured are those specified in the written contract or written agreement or in the Declarations of this policy, whichever is less. These Limits of Insurance are inclusive of, and not in addition to, the Limits of Insurance shown in the Declarations.
3. The insurance provided to the additional insured does not apply to "bodily injury," "property damage" or "personal and advertising injury" arising out of an architect's, engineer's, or surveyor's rendering of or failure to render any professional services including:
a. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications by any architect, engineer or surveyor performing services on a project of which you serve as construction manager; or b. Inspection, supervision, quality control, engineering or architectural services done by you on a project of which you serve as construction manager.
4. The insurance provided to the additional insured does not apply to "bodily injury," "property damage" or "personal and advertising injury" arising out of construction or demolition work while you are acting as a construction or demolition contractor.
SB146968C (Ed. 10-19) Page 1 of 3
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SB146968C
(Ed. 10-19)
C. Under Businessowners Liability Conditions, the condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended to add the following:
An additional insured under this endorsement will as soon as practicable:
1. Give written notice of an occurrence or an offense to us which may result in a claim or "suit" under this insurance;
2. Tender the defense and indemnity of any claim or "suit" to us for a loss we cover under this Coverage Part;
3. Except as provided for in paragraph D.2. below:
a. Tender the defense and indemnity of any claim or "suit" to any other insurer which also has insurance for a loss we cover under this Coverage Part; and
b. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part.
We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a claim or "suit" from the additional insured.
D. With respect only to the insurance provided by this endorsement, the condition entitled Other Insurance of the BUSINESSOWNERS COMMON POLICY CONDITIONS is amended to delete paragraphs 2. and 3. and replace them with the following:
2. This insurance is excess over any other insurance available to the additional insured, whether primary, excess, contingent or on any other basis, But if required by the written contract or written agreement, this insurance will be primary and noncontributory relative to insurance on which the additional insured is a Named Insured.
3. When this insurance is excess, we will have no duty under Business Liability insurance to defend the additional insured against any "suit" if any other insurer has a duty to defend the additional insured against that "suit" If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured's rights against all those other insurers.
When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of:
(a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self -insured amounts under all that other insurance.
We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part.
E. Additional Insured — Extended Coverage
When an additional insured is added by this or any other endorsement attached to this Coverage Part, the section entitled Who Is An Insured is amended to make the following natural persons insureds:
If the additional insured is:
1. An individual, then his or her spouse is an insured;
2. A partnership or joint venture, then its partners, members and their spouses are insureds;
3. A limited liability company, then its members and managers are insureds;
4. An organization other than a partnership, joint venture or limited liability company, then its executive officers, directors and shareholders are insureds; or
5. Any type of entity, then its employees are insureds; but only with respect to locations and operations covered by the additional insured endorsement's provisions, and only with respect to their respective roles within their organizations. Furthermore, employees of additional insureds are not insureds with respect to liability arising out of:
(1) "Bodily injury" or "personal and advertising injury" to any fellow employee or to any natural person listed in paragraphs 1. through 4. above;
SB146968C (Ed. 10-19) Page 2 of 3
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(Ed. 10-19)
(2) "Property damage" to property owned, occupied or used by their employer or by any fellow employee; or (3) Providing or failing to provide professional health care services.
F. The condition entitled Transfer of Rights of Recovery Against Others to Us of the BUSINESSOWNERS COMMON POLICY CONDITIONS is amended to deleted paragraph 2. and replace it with the following:
2. We waive any right of recovery we may have against any person or organization with whom you have agreed to waive such right of recovery in a written contract or agreement because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included within the "products -completed operations hazard." All other terms and conditions of the Policy remain unchanged. 40020007460253965749257
SB146968C (Ed. 10-19) Page 3 of 3
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634
CNA
CNA80103XX
(09-14)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
PRIMARY AND NONCONTRIBUTORY -
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COMMON POLICY CONDITIONS
The following is added to Paragraph H. Other Insurance and supersedes any provision to the contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that:
1. The additional insured is a Named Insured under such other insurance; and
2. You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured.
All other terms and conditions of the Policy remain unchanged.
CNA80103XX (09-14)
Policy # 6025396574
Copyright, CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office, Inc., with its permission 635
CNA Policy Number: 6025396574
SB146902G
(Ed. 6-16)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
HIRED AUTO AND NON -OWNED AUTO LIABILITY
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS LIABILITY COVERAGE FORM
BUSINESSOWNERS COMMON POLICY CONDITIONS
SCHEDULE
Insurance is provided only with respect to those coverages for which a specific limit is shown:
COVERAGE LIMIT
Hired Auto Liability: $
1,000,000
Non -owned Auto Liability: $ 1,000,000
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.)
PROVISIONS
A. COVERAGE
With respect only to the Coverage(s) for which a limit is shown in the SCHEDULE above, the insurance provided under Coverage A.1. Business Liability for "bodily injury" and "property damage" also applies to "bodily injury" or "property damage" arising out of the maintenance or use of a:
• "Hired auto" used by you or your "employee" in the course of your business; and/or • "Non -owned auto" used in the course of your business. Maintenance or use of a "non -owned auto" includes test driving in connection with an "auto business."
With respect only to the coverage provided by this endorsement, under Coverages, coverage A.1. Business Liability is amended to:
1. Delete paragraph A.1.b.(1)(b) and replace it with the following:
b. This insurance applies:
(1) To "bodily injury" and "property damage" only if:
(b) The "occurrence" occurs during the policy period; and
2. Delete paragraph A.1.b.(2),.
B. LIMITS OF INSURANCE
With respect only to the coverage provided by this endorsement, SECTION D. Liability And Medical Expenses Limits of Insurance is deleted in its entirety and replaced with the following:
D. Limits Of Insurance
1. Regardless of the number of:
a. Insureds;
b. Claims made or "suits" brought;
c. Persons or organizations making claims or bringing "suits"; or d. "Autos,"
the applicable Hired Auto Liability limit or Non -Owned Auto Liability limit shown in the Declarations is the most we will pay for damages under SECTION A. Coverages because of all "bodily injury" and "property damage" resulting from any one "occurrence" arising out of the maintenance or use of a "hired auto" or "non -owned auto."
SB146902G (Ed. 6-16)
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CNA
SB146902G
(Ed. 6-16)
50020001760212622175215
C. EXCLUSIONS
With respect only to the insurance provided by this endorsement:
1. Under Exclusions, the paragraph entitled Applicable to Business Liability Coverage is amended to delete all exclusions except exclusions a., b., d., e., f. and i. and to add the following exclusions:
This insurance does not apply to:
Fellow Employee
"Bodily injury" to:
(1) Any fellow "employee" of the insured arising out of and in the course of employment by the insured or while performing duties related to the conduct of the insured's business; or (2) The spouse, child, parent, brother or sister of that fellow "employee" while as a consequence of Paragraph (1) above.
Care, Custody or Control
"Property Damage" to:
(1) Property owned or being transported by, or rented or loaned to the insured; or (2) Property in the care, custody or control of the insured.
D. WHO IS AN INSURED
With respect only to the insurance provided by this endorsement, Who Is An Insured is replaced by the following:
Each of the following is an insured under this insurance to the extent set forth below:
1. You;
2. Subject to paragraph 3.c. below, your "employee" while operating an "auto" hired or rented under a contract or agreement, with your permission, in that "employee's" name, while performing duties related to the conduct of your business.
3. Anyone else including any partner or "executive officer" of yours while using with your permission a "hired auto" or a "non -owned auto" except:
a. The owner or lessee (of whom you are a sublessee) of a "hired auto" or the owner or lessee of a "non -owned auto" or any agent or "employee" of any such owner or lessee; b. Your "employee" if the covered "auto" is owned by that "employee" or a member of his or her household; c. Your "employee" if the covered "auto" is leased, hired or rented by him or her or a member of his or her household under a lease or rental agreement for a period of 180 days or more; d. Any partner or "executive officer" with respect to any "auto" owned by such partner or officer or a member of his or her household;
e. Any partner or "executive officer" with respect to any "auto" leased or rented to such partner or officer or a member of his or her household under a lease or rental agreement for a period of 180 days or more; f. Any person while employed in or otherwise engaged in duties in connection with an "auto business," other than an "auto business" you operate;
g. Anyone other than your "employees," partners, a lessee or borrower or any of their "employees," while moving property to or from a "hired auto" or a "non -owned auto"; or
4. Any other person or organization, but only with respect to their liability because of acts or omissions of an insured under 1., 2. or 3. above.
E. AMENDED DEFINITION
The Definition of "insured contract" in Section F — Definitions is amended by the addition of the following exceptions to paragraph f.:
SB146902G (Ed. 6-16)
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CNA
SB146902G
(Ed. 6-16)
Paragraph f. does not include that part of any contract or agreement:
• That pertains to the loan, lease or rental of an "auto" to you or any of your "employees," if the "auto" is loaned, leased or rented with a driver; or
• That holds a person or organization engaged in the business of transporting property by "auto" for hire harmless for your use of a covered "auto" over a route or territory that person or organization is authorized to serve by public authority.
F. ADDITIONAL DEFINITIONS
Section F. Definitions is amended by the addition of the following definitions:
a. "Auto Business" means the business or occupation of selling, repairing, servicing, storing or parking "autos." b. "Hired auto" means any "auto" you or your "employee" lease, hire, rent or borrow in the course of your business.
This does not include:
i. Any "auto" you lease, hire or rent under a lease or rental agreement for a period of 180 days or more, or ii. Any "auto" you lease, hire, rent or borrow from any of your "employees," partners, stockholders, or members of their households.
c. "Non -owned auto" means any "autos" you do not own, lease, hire, rent or borrow that are being used in the course and scope of your business at the time of the "occurrence." This includes "autos" owned by your "employees" or partners or members of their households but only while being used in the course and scope of your business at the time of the "occurrence."
If you are a sole proprietor, "non -owned auto" means any "autos" you do not own, lease, hire, rent or borrow that are being used in the course and scope of your business or personal affairs at the time of the "occurrence." G. With respect only to the operation of a "hired auto" or "non -owned auto," Paragraph H, of the Businessowners Common Policy Conditions is deleted and replaced with the following:
H. Other Insurance
1. Except for any liability assumed under an "insured contract" the insurance provided by this Coverage Form is excess over any other collectible insurance.
However, if your business is the selling, servicing, repairing, parking or storage of "autos," the insurance provided by this endorsement is primary when covered "bodily injury" or "property damage" arises out of the operation of a customer's "auto" by you or your "employee."
2. When this Coverage Form and any other Coverage Form or policy covers on the same basis, either excess or primary, we will pay only our share. Our share is the proportion that the Limit of Insurance of our Coverage Form bears to the total of the limits of all the Coverage Forms and policies covering on the same basis.
All other terms and conditions of the Policy remain unchanged.
SB146902G (Ed. 6-16)
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638
Agenda Item No: 1.j
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: January 14, 2025
Submitted by: Teri Knutson
From: Police Department
Subject:
Award Contract for On -Call Homeless Encampment Abatement and General Clean-up Services
Financial Impact:
Fiscal Impact:
Expense: $100,000 (109594-6099)
Summary:
The Police Department issued a Request for Proposals for Homeless Encampment Abatement and General Clean-up Services. Fourteen (14) Proposals were received by the due date of August 15, 2024. After reviewing the Proposals, the Staff Evaluation Committee recommends awarding contracts to two firms, American Integrated Services and Ocean Blue Environmental Services. As the City does not have a line -item expenditure for these services, Staff seeks an appropriation of $100,000 annually, with $50,000 budgeted for each firm annually.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Approve Agreements with American Integrated Services and Ocean Blue Environmental Services; and
2. Approve Expenditures and an Appropriation in the amount of $100,000 annually for these services; and
3. Authorize the Interim City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
Strategic Plan Statement:
This item conforms to Strategic Plan Goal 2, Ensure that Public Safety Continues to be a High Priority.
Discussion:
The prompt clean-up of homeless encampments after they have been vacated maintains not only the City's cleanliness but ensures the encampment debris does not produce more opportunities for congregation. Since homeless encampments include trash and biohazards, the Police and Public Works Departments believe outside contractors are best equipped to handle removal and disposal. In the past, a combination of Public Works Staff and contractors 639
under minor debris removal purchase orders were used to pick-up homeless encampment debris, using existing budget accounts. Last year's homeless encampment fire in a storm drain, cost the City of Placentia $20,000 to clean-up.
The attached Request for Proposals received fourteen (14) responses. A Staff Evaluation Committee consisting of a Police Captain, the Public Works Manager Community Services Management Analyst and the Police Management Analyst, reviewed the Proposals. Several of the firms were rejected as they did not have a Department of Industrial Relations certification which is a requirement for prevailing wage projects. The following companies submitted Proposals:
American Petroleum
American Integrated Services
Bio-to-Go
Clean Harbors
Demo Unlimited
GreyMar Environmental Services
HCI Environmental & Engineering
Landscape Maintenance America
Republic Services
OC Vacuum
Ocean Blue Environmental
OFRS
United Pumping Service
Wood Maintenance Services
Staff reviewed and analyzed the bids and found them to be responsive and valid. Both firms have experience with governmental agencies. Staff recommends that Council award a public services contract the top two firms, American Integrated Services and Ocean Blue Environmental. The Agreements are for a three-year term, with two optional one-year extensions. The amount is for a not -to -exceed $50,000 annually, for each company.
Fiscal Impact Summary:
The cumulative not -to -exceed contract amount for each proposed agreement is $50,000 for a grand total of $100,000 for the two (2) proposed contracts. The award of these contracts does not commit the City to expending any funds since the consultants will serve on an on -call, as needed basis.
Attachments
RFP On -Call Homeless Encampment Abatement Services.docx PSA - American Integrated Services.pdf
Exhibit A - American Intergrated Proposal.pdf
PSA - Ocean Blue Environmental Services.pdf
Exhibit A - Ocean Blue Environmental Proposal.pdf
640
REQUEST FOR PROPOSAL (RFP)
HOMELESS ENCAMPMENT ABATEMENT AND GENERAL CLEAN-UP SERVICES
FOR THE CITY OF PLACENTIA
RELEASE DATE: SEPTEMBER 5, 2024
DEADLINE: OCTOBER 10, 2024 (4:00 P.M. local time)
The City of Placentia ("City") is seeking proposals from qualified firms that are interested in providing the City with Homeless Encampment Abatement and General Clean-up Services. The objective of this Request for Proposal ("RFP") solicitation is to identify the most qualified, responsive and responsible firm to provide these services to the City over the course of the proposed three-year contract with two (2) optional one-year renewal periods.
All aspects of this RFP will be managed on the City of Placentia's PlanetBids portal. The City uses PlanetBids as its centralized online bidding system for the procurement of goods, equipment and services. Interested proposers are encouraged to register via the City's website link under Bids & RFPs ( www.placentia.org) .
Submittal Information:
Proposals must be submitted electronically only via the City's PlanetBids portal. All proposals must be submitted by Tuesday, August 6, 2024, at 4:00 P.M., local time. Late 1 641
proposals or proposals submitted via paper copy, fax or email will not be accepted for any reason.
All proposals shall be valid for one hundred twenty (120) calendar days after the final proposal due date. The City of Placentia reserves the right to reject any or all proposals, to waive any informality or irregularity in any proposal received, and to be the sole judge of the merits of the respective proposals received.
Questions, Answers and Addenda to the RFP:
Prior to the RFP submission deadline, questions may arise regarding the specifications or administrative matters. Please direct all questions regarding this proposal process to Teri Knutson, Police Management Analyst via email at tknutsonCa�placentia.orq. The question(s) posed, as well as the response(s), will be posted onto the PlanetBids portal under this specific RFP to ensure all prospective proposers are provided the information.
All questions must be submitted no later than Tuesday, July 23, 2024.
Please be sure to register as a vendor with the City of Placentia so information is not missed or omitted in your proposal. It is the responsibility of each proposer to maintain their PlanetBids profile and check the City's website for all addenda and updates. Once the proposals are received, all correspondence will be sent via email and only to the authorized person named on the Proposal Letter. The City is not responsible for emails that are sent to spam files and not received in a timely manner.
Thank you for your interest in submitting a proposal to the City of Placentia.
Sincerely,
The Placentia Police Department
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CITY OF PLACENTIA
INSTRUCTIONS TO PROPOSERS
1.0 EXAMINATION OF RFP DOCUMENTS
Proposer shall be solely responsible for examining the enclosed RFP Documents, including any Addenda issued during the proposal period, and for informing itself with respect to any and all conditions which may in any way affect the amount or nature of the proposal, or the performance of the Services in the event Proposer is selected. No relief for error or omission will be given.
2.0 INTERPRETATION OF RFP DOCUMENTS
Proposer may request of the CITY in writing, prior to submission of proposal, clarification or interpretation of the RFP Documents via the PlanetBids portal.
Where such interpretation or clarification requires a change in the RFP Documents, the CITY will issue an Addendum through the PlanetBids portal.
Proposer shall acknowledge receipt of any and all Addenda in its Proposal submission. The CITY shall not be bound by and Proposer shall not rely on any oral interpretation or clarification of the RFP Documents.
3.0 PREPARATION OF PROPOSAL
The proposal shall be formatted in accordance with the requirements specified herein. The proposal shall include copies of the Proposal Letter/Certificate of Acceptance provided with the RFP Documents. Proposal Letter/Certificate of Acceptance and forms shall be executed by an authorized signatory. All proposals shall be prepared by and at the expense of the Proposer.
Proposers should not assume that their past and/or current experience with the CITY demonstrates knowledge of the CITY's current needs or that the Source Selection Committee possesses knowledge of this experience. The evaluation of each proposal will be based upon the evaluation criteria applied to their proposal submission.
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4.0 MODIFICATIONS AND ALTERNATIVE PROPOSALS
Proposer shall submit its proposal in strict conformity with the requirements of the RFP Documents. The proposal shall be complete in itself and shall be submitted in accordance with Section 7, "SUBMISSION OF
PROPOSAL/PERIOD OF ACCEPTANCE" instruction below.
Proposers are cautioned to limit exceptions, conditions, limitations or provisions attached to a proposal as they may be determined significant enough to cause its rejection. The proposal should conform to the requirements contained herein.
Oral, telegraphic or telephonic proposals or modifications will not be considered.
5.0 SIGNING OF PROPOSAL/AUTHORIZATION TO NEGOTIATE
Each proposal submitted by Proposer shall be executed by Proposer or by its authorized officer. In addition, Proposer must identify those persons authorized to negotiate on its behalf with the CITY in connection with this RFP.
6.0 WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn by the Proposer prior to the date and time for submittal of proposals by means of a written request signed by the Proposer or its properly authorized officer. Such written request must be delivered to the place stipulated in the Letter of Invitation for receipt of proposals.
7.0 SUBMISSION OF PROPOSAL/PERIOD OF ACCEPTANCE
Proposals must be submitted electronically via the City's Planet Bids portal.
Please upload one PDF document that contains all proposal requirements and documents signed by the authorized party. Paper copies will not be accepted in lieu of electronic submissions on the City's PlanetBids portal.
8.0 EVALUATION OF PROPOSALS
Proposals will be evaluated on the basis of the response to all provisions of this RFP. Since this solicitation is an RFP as opposed to a bid, pricing alone will not constitute the entire selection criteria. The City may use some or all of the following criterion and corresponding percentages in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order is which they appear is not intended to indicate 4 644
their relative importance. The City reserves the right to modify the evaluation criterion and score percentages/points as deemed appropriate prior to the commencement of evaluations.
POTENTIAL PROPOSAL EVALUATION CRITERION
EVALUATION CRITERION
POINTS
Qualifications and Experience of the Proposer
30 Proposer's demonstrated work plan and
methodology
20 Proposer's recent experience in conducting
work for contracts of similar scope, complexity,
and magnitude, particularly for government
Agencies
20 Completeness of the Proposal including all
required documents and Statement of
Compliance responses
10 Proposed Project Costs/Complete Cost that
address all aspects of the Scope of
Work/Pricing is Fair and Competitive
20 TOTAL POINTS POSSIBLE
100
The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City's opinion, fails to meet the detail and intent of the requirements.
9.0 BASIS OF AWARD
Any contract resulting from this RFP will be awarded to that firm whose proposal meets the requirements of the RFP and is most advantageous to the CITY in terms of meeting the technical requirements and for attainment of project objectives as defined in the Scope of Work considering the evaluation criteria stated in the Instruction to "Proposers Section", Section 8 above, "Evaluation of Proposals" above. The CITY may request the Highest Scoring Proposer or those Proposers within the Competitive Range to present an oral briefing and discuss the merits and/or deficiencies of their proposal.
However, the CITY is under no obligation to enter into discussions or conduct negotiations with a proposer, but can award a contract on the basis of the offer received. The CITY will evaluate each proposal according to how favorable the services offered are to the CITY in light of the pre -established evaluation criteria and Cost Proposal reasonability. At the City's discretion, the Proposers within the Competitive Range may be asked to participate in 5 645
negotiations and to submit such additional cost, technical, or other revisions to its proposal (or a Best and Final Offer) as may result from negotiations.
10.0 TYPE OF CONTRACT TO BE AWARDED
It is anticipated that the CITY will enter into a Not to Exceed (NTE) contract for a three-year period, with Proposer's asked to identify costs for each of the three fiscal years: Fiscal Year 2024/2025 (October 1, 2024 to June 30, 2025), Fiscal Year 2025/2026 and Fiscal Year 2026/2027. It is expected that the Placentia City Council will be asked to award the multi -year agreement in September 2024, therefore, the contracted work is expected to begin October 1, 2024.
Additionally, the contract may allow for two optional one-year extensions, with the costs covering the extension(s) period to be negotiated at the time the extension(s) is exercised. Proposers are not requested to identify costs for these optional extensions, at this time. The Contract to be utilized is included in this RFP solicitation as a separate attachment. Under no circumstances will the itemized pricing be exceeded without express prior written approval of the CITY's Purchasing Manager and approval from the project manager.
The successful Proposer will be responsible for obtaining a Placentia business license before work can begin. Information on obtaining a Placentia business license can be obtained by calling 714-993-8124.
In responding to this RFP, proposers should carefully read the sample contract that is included so that Contractor's pricing includes the insurance requirements in Exhibit B.
11.0 PUBLIC RECORDS ACT
Responses to this RFP become the exclusive property of the CITY and subject to the California Public Records Act. Those elements in each proposal which are trade secrets as that term is defined in Civil Code section 3426.1(d) or otherwise exempt by law from disclosure and which are prominently marked as "TRADE SECRET", "CONFIDENTIAL", or "PROPRIETARY" may not be subject to disclosure. The CITY shall not in any way be liable or responsible for the disclosure of any such records including, without limitation, those so marked if disclosure is deemed to be required by law or by an order of the Court. Proposers which indiscriminately identify all or most of their proposal as exempt from disclosure without justification may be deemed non- responsive.
In the event the CITY is required to defend an action on a Public Records Act request for any of the contents of a proposal marked "confidential", "proprietary", or "trade secret", Proposer agrees, upon submission of its proposal for CITY's consideration, to defend and indemnify the CITY from all costs and expenses, including attorneys' fees, in any action or liability arising 6 646
under the Public Records Act.
12.0 CITY'S RIGHTS
The CITY may investigate the qualifications of any Proposer under consideration, require confirmation of information furnished by a Proposer, and require additional evidence of qualifications to perform the Services described in this RFP. The CITY reserves the right to:
1. Reject any and all of proposals.
2. Issue subsequent Requests for Proposals.
3. Cancel the entire Request for Proposal.
4. Remedy technical errors in the Request for Proposal process.
5. Appoint evaluation committees to review proposals.
6. Seek the assistance of outside technical experts in proposal evaluation.
7. Approve or disapprove the use of particular subcontractors.
8. Establish a short list of proposers eligible for discussions after review of written proposals.
9. Negotiate with any, all, or none of the Proposers.
10. Solicit best and final offers from all or some of the Proposers.
11.Award a contract to one or more Proposers.
12. Accept other than the lowest offer.
13. Waive informalities and irregularities in proposals.
This RFP does not commit the CITY to enter into a contract, nor does it obligate the CITY to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.
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13.0 QUALIFICATIONS OF FIRMS
The CITY reserves the right to investigate the qualifications of all firms under consideration and to confirm any part of the information furnished by a Proposer, or to require other evidence of managerial, financial or other capabilities which are considered necessary for the successful performance of the contract.
Any person, firm, corporation, Joint Venture, or other interested party that has been compensated by the CITY or a contractor engaged by the CITY for assistance in preparing this RFP Document and/or estimate shall be considered to have gained an unfair competitive advantage in proposing and shall be precluded from submitting a Proposal in response to this RFP. • The Proposer shall submit a Firm Fixed Price for performing all Work specified in the Scope of Work.
• The Proposal shall be valid for 120 calendar days from the date stipulated in the RFP for receipt of Proposals. If this offer is accepted within that time period, the Proposer agrees to furnish all services and items as stipulated in the RFP and any accompanying addenda. • Any other requirements as listed in the Scope of Work of this document Failure to submit such items duly executed by an authorized officer of the Proposer's firm may render the proposal incomplete and unresponsive and may cause its rejection.
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PROPOSAL REQUIREMENTS
CONTENTS OF PROPOSAL
1.1 GENERAL FORMAT OF PROPOSAL
The proposal shall constitute the Proposer's plan for completing the Scope of Services & Specifications, as detailed in Section 1.3 below. Accordingly, the Proposer should present the technical approach demonstrating a well - structured, reasonable Work plan. Proposers should refine and/or expand the Scope of Work in the RFP to reflect the particular plan they would use to perform the Work.
1.2 PROPOSAL CONTENT
The electronic PlanetBids proposal submittal must have all of the following components and required documents or it may be deemed as non -responsive at the discretion of the City:
• Proposal Letter completed and executed by an authorized representative of the Proposer (sample form included with RFP). • Proposer/Contractor Statement Regarding Insurance Coverage completed and executed by an authorized representative of the Proposer, understanding insurance requirements (sample form included with RFP).
• References
Please provide three (3) references for the same type of services, preferably government agencies, for a minimum of five (3) consecutive years. Please include the clients name, project description, project/contract dates (starting and ending), client project manager name, email address and telephone number. Please make sure that the information provided for your references is current and accurate.
References will not be considered if inaccurate or outdated information is provided.
• A Completed W-9 Form (can be obtained at www.irs.gov) • Work Plan/Technical Description and Proposal Pricing
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The proposal shall include a Work Plan and Pricing which would delineate the approach Proposer would utilize to complete the Work. The plan shall demonstrate the Proposer's understanding of the scope of services, and how it seeks to be compensated. As stated previously, it should refine and/or expand scope of services to reflect how Proposer would complete the Work, and offer any additional services that the firm believes the City should be aware of before entering into this multi -year contract.
Failure to submit such items duly executed by an authorized officer of the Proposer's firm may render the proposal incomplete and unresponsive and may cause its rejection.
1.3 SCOPE OF SERVICES AND SPECIFICATIONS REQUESTED BY CITY OF
PLACENTIA FOR ON -CALL HOMELESS ENCAMPMENT ABATEMENT AND
GENERAL CLEAN-UP SERVICES
Overview
This section describes the services being sought by the City of Placentia for On - Call Homeless Encampment Abatement and General Clean-up Services within its service area, which is defined as the jurisdictional boundaries of the City of Placentia. Contractor shall provide all labor, tools, materials, protective clothing and gear, equipment, and expertise for site assessment documentation, clean- up, collecting, removal and disposal services involving homeless encampment abatement, associated general clean-up services and various illegal dump sites.
The services to be performed are on an on -call basis but would be scheduled with advanced notice.
Sites will be identified individually, though it is the City's intention to cluster several sites, when applicable. The Contractor will get approval from the City prior to the removal of any vegetation and/or alteration of the land. Contractor shall coordinate with the City to receive a list of camp locations for removal and establish a start date. Some camps may be difficult to access, therefore, it may not be possible for trucks or other vehicles to park close to the actual job site.
In these situations, the Contractor will have to carry the debris out.
As Homeless Encampments can cross differing jurisdictional boundaries, Contractor and City shall work closely so that coordination can occur with these other government agencies and utilities. These include, but are not limited to, CalTrans, school district(s), the County of Orange, the County Flood Control District, railroad companies and public utilities. Contractor shall not complete work or enter onto another agency's area or land, without first consulting with the City and obtaining approval by the respective public or private agency.
Contractor must have the technical expertise, experience, supervisor and management capabilities to perform any activities required for projects 10 650
associated with hazardous waste handling and disposal. The services to be performed are on an on -call basis but will be scheduled with advanced notice.
The Contractor shall perform work in a timely and efficient manner and in a courteous and business -like manner at all times. There is no minimum amount of work guaranteed, however, it is anticipated that the City of Placentia will have approximately three (3) to four (4) abatements and general clean-ups annually.
Contractor shall provide turnkey Homeless Encampment or site clean-up for a safe and clean site by removing biohazardous material and other Encampment waste material.
The Contractor shall employ and utilize personnel trained to identify and protect themselves and the environment from hazards encountered throughout the course of work in the homeless encampment abatement and general clean-up services. Contractor shall have training and licenses to meet all applicable OSHA requirements. If requested by the City, Contractor will devise a Site Health and Safety Plan for a job site. The Site Health and Safety Plan, at a minimum, should state the cause of the project or incident, hazards, required level of personnel protection, evacuation routes and the address of the nearest hospital to ensure safety and awareness for Contractor and City employees.
Typical job sites may vary in size from large multi -day clean-up services, where dumpsters are needed to handle the volume of debris, to small encampment clean-up services with one tent and two or three 30 -gallon trash bags of debris.
Sites may contain a variety of materials that contain hazardous materials, including biohazardous materials, garbage, general debris, human waste, constructed temporary shelters, and other items associated with homeless occupancy or illegal dumping. Clean-up duties shall include surveying sites, collecting debris, dismantling temporary structures, removal of trash, removal of human waste, and State -approved handling and removal of all material. Disposal shall be at a site permitted to accept such materials. Site locations may occasionally require confined space entry clean-up, therefore, Contractor shall have employees working in compliance and licensed for OSHA's Confined Space requirements, as applicable.
The Contractor may be required to remove and dispose of vegetation in order to gain access to encampment sites and raze trees and shrubbery to allow better visibility of sites post -encampment removal. The Contractor shall photograph the encampment site before and after the clean-up to document the condition of the site. The Contractor shall provide photographs of the clean-up to City electronically.
If a site is found to be occupied, the Placentia Police Department shall be called to clear the site. Clean-up crews should avoid cleaning the site if it is actively - occupied unless otherwise authorized by the City. Contractor shall notify the City's designated representative in the event an adjacent homeless encampment is discovered in the general area during the course of a project, to obtain authorization prior to proceeding with any additional work that was not identified 11 651
in the original scope of work.
Persons ordered from homeless encampments are told to take possessions of importance to them. If they are arrested and leave behind valuable/usable items, the City is required to store them for 90 days. Contractor shall provide bags and tags, and identify and tag these items as personal property. Such items include, but are not limited to, items in good repair such as tents, backpacks, medication, eyeglasses, books, jewelry, stoves, audio equipment, personal records, handbags, personal photographs, and clean clothing. The Contractor will transport identified property for storage to a site designated by City as directed by City Staff.
Under most circumstances, the Placentia Police Department will have already confiscated weapons and illegal contraband, however, if firearms or other dangerous weapons and/or contraband, are located and determined to be a threat to the safety of those of scene, the Contractor will stop work immediately, contact the Placentia Police Department, and wait for the assigned unit to arrive to process evidence.
From time to time, Contractor may be asked to attend a Homeless Task Force Meeting coordinated by City.
Structure Demolition
Some work may require removal of wood -frame or other building structures. It is assumed such structures will be of relatively simple construction using "cast off" materials. The Contractor will consult with the City's Homeless Staff is more complex building types are involved, or if potential health threats such as asbestos may be present.
Biohazard Handling
The Contractor's project team for a designated job site will be knowledgeable regarding the completion of the Uniform Hazardous Waste Manifest and other relevant shipping documents (i.e., BiII of landings, non -hazardous manifest, etc.) with appropriate Department of Transportation proper shipping names, signature requirements, United States Environmental Project Agency identification numbers and waste codes, California State waste codes, placard requirements and segregation of waste requirements for waste shipments.
Contractor will ensure that regulatory documents associated with hazardous waste services are accurate and error free. Manifest corrections and illegible manifests shall be the responsibility of the Contractor and the Contractor will be responsible for filing manifest corrections to the Department of Toxic Substances Control and paying any fees associated with manifest errors and illegible manifests.
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Prevailing Wages: Any work that exceeds $1,000.00 will require prevailing wage rates. The Contractor will register with the Department of Industrial Relations.
Contractor Duties and Responsibilities:
1. Clean-up duties shall include surveying sites, collecting debris, dismantling temporary structures, removal of trash, and removal of human waste using State -approved handling and removal procedures for all material. Disposal shall be at a site permitted to accept such materials and approved by the City.
2. Supply all labor, materials, tools, protective clothing and gear, and equipment that is required or needed to perform the work to handle, remove, transport, and dispose of the waste materials and leave a clean site.
3. Contractor will assign a Project Manager to provide all supervision and management of its crews and ensure all necessary safety procedures are followed.
4. Transport identified property for storage to a site designated by City as directed by City Staff.
5. Photograph the encampment site before and after cleaning and provide an electronic copy of each photograph to the City.
6. Provide the City will a clean-up report for each site.
7. Follow best practices work procedures to safely manage any hazardous materials found on the site, including urine, feces, solid personal hygiene items, syringes and other materials which could pose a health threat.
8. Trim shrubs and vegetation as required by the City as a deterrent measure for future homeless encampments.
9. Immediately contact the site lead or Placentia Police Department in the event that weapons, or illegal contraband are found. In most circumstances, weapons and illegal contraband will be removed prior to the arrival of the Contractor.
10.Perform work in a timely and efficient manner and in a courteous and business -like manner at all times.
11.Properly handle and dispose of solid waste and hazardous waste in accordance with all applicable laws.
City Responsibilities:
1. Coordinate with Contractor on a site -by -site basis to determine the work order for each homeless encampment clean-up. The work order will establish the site start date, estimated timeframe of the work, staging areas, traffic control, if required, and the name of the onsite lead.
2. Post "Notice to Vacate" signs at the work site prior to the commencement of each removal project, 72 hours in advance of the clean-up.
3. Post Notice at each clean-up indicating contact information for reclaiming personal property.
4. Coordinate all necessary permits as required, such as Cal Trans or Fish and Game permits.
5. Provide security during the clean-up if required.
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Safety and Training:
Safety and appropriate training/licensing are critical requirements for the selected contractor. At no time is the Contractor expected to interact with the homeless residents or put their employees at risk. Contractor shall comply with all safety rules, protocols, and licensing requirements mandated by the State of California. Additionally, Contractor shall follow these requirements:
1. Work may be performed inclement weather. Jobsites can be in heavy foliage, steep embankments, next to train tracks, and other areas requiring alertness to the environment and pre -planning to prevent injury or illness. Contractor shall perform a hazard assessment and provide all training and supplies necessary.
2. Contractor shall be OSHA -certified to operate any heavy equipment required to complete the Encampment Clean-up work, including trash compactors, bulldozers, graders, and/or other ground moving equipment.
3. Contractor shall conform to all applicable occupational safety and health standards, rules, regulations and orders established by the State of California.
The Contractor shall provide all safety equipment, materials and will supply training, as agreed. The Contractor shall provide employees with appropriate safety apparel.
4. Contractor shall be trained in OSHA's Bloodborne Pathogen Standard 1910.1030.
This Training must be supplemented with precautions regarding West Nile Virus, Hantavirus and Histoplasmosis. Employees must have work procedures to be able to safely manage urine, feces, solid personal hygiene items, syringes, and other materials which could pose a health threat. Wearing Personal Protective Equipment and following other protocols established for this situation must be followed.
5. Contractor shall provide copies of any training records and licenses required by the City upon request.
Pricing:
The City recognizes there are various ways that Contractor can be compensated for this work, therefore, it is issuing a Request for Proposals so that proposers can each determine how best to describe how it intends to perform the scope of work, and how to be compensated, accordingly. The City is also interested in proposers identifying services that may not be addressed in this RFP, but overall better the work to be performed, to the benefit of Placentia residents and businesses.
Contract pricing is expected to include all labor hours, subcontract costs, equipment and material costs and disposal costs to the City. Contractor pricing includes all labor, expenses and incidentals to complete the work outlined in this contract scope. No additional compensation will be due by the City unless the contract is modified for additional work requested and approved. Costs may be compensated as follows:
1. Site Clean-up Labor and Equipment, which includes prevailing wage labor and 14 654
equipment necessary to perform all site clean-up operations.
2. Biohazard Technical Staff, which includes prevailing wage labor, containment of biohazardous waste, transient debris or any litter that poses a health and safety risk, removal of contaminated contents, personal protective equipment, consumable supplies, administrative fees and photo documentation.
3. Biohazardous Materials Disposal, which includes containment, transportation and disposal of biohazard material per 40 -gallon containment unit.
4. Non-Biohazardous Materials Disposal, which includes containment, transportation and disposal of biohazard materials, based on weight. 15 655
CITY OF PLACENTIA
PROPOSAL REQUIREMENTS
PROPOSAL LETTER
COMPANY NAME:
In response to the request to provide On -Call Blood Homeless Encampment Abatement and General Clean-up Services for the City of Placentia, we the undersigned hereby declare that we have carefully read and examined the RFP documents including any plans and specifications, and hereby propose to perform and complete the Work as required in the Contract.
This Contract is not exclusive. The CITY expressly reserves the right to contract for performance of services such as those described herein through other Contractors.
The undersigned agrees to supply the Scope of Work at the costs indicated in its cost proposal if its Proposal is accepted within 120 days from the date specified in the RFP for receipt of proposals.
The undersigned has reviewed the enclosed contract terms and conditions and agrees to accept all terms and conditions of the CITY's contract unless otherwise noted in the proposal response. If any exceptions are taken, Proposer has identified such exception in the available space below. Such exception shall identify each item to which the Proposer is taking exception or is recommending change, including the suggested rewording of the contractual obligations or suggested change in RFP, and identifies the reasons for submitting the proposed exception or change.
If recommended for Contract award, the undersigned agrees to execute a contract which will be prepared by the CITY for execution, within 10 calendar days following Notification of Award. It is understood that the recommendation for contract award will not be placed on the agenda for consideration by the City Council until the CITY has received the executed contract. The CITY will fully execute the contract subject to resolution of Protest filings, if any, and approval by the City Council. 16 656
The undersigned will also deliver to the CITY prior to the commencement of Scope of Work the necessary original Certificates of Insurance. If services are authorized to commence prior to the execution of the Contract pursuant to a Notice to Proceed issued by the CITY, pending the execution of the Contract, the services shall be subject to the terms and conditions of the Scope of Work and the Contract.
Incorporated herein and made a part of this Proposal are the Response Data and Proposal Forms required by the Proposal Requirements.
The undersigned acknowledges receipt, understanding and full consideration of the following Addenda to the RFP Documents (if applicable):
Addenda No.
Identification of Exception(s) to RFP, Scope of Work or Sample Agreement. If not applicable, write "N/A" in the space provided:
Proposer represents that the following person is authorized to negotiate on its behalf with the CITY in connection with this RFP:
(Name)
(Title) (Phone)
The undersigned certifies that it has examined and is fully familiar with all of the provisions of the RFP Documents and is satisfied that they are accurate; that it has carefully checked all the words and figures and all statements made in the Proposal Requirements; that it has satisfied itself with respect to other matters pertaining to the proposal which in any way affect the Work or the cost thereof. The undersigned hereby agrees that the CITY will not be responsible for any errors or omissions in these RFP Documents.
BY:
(Signature) (Phone Number)
(Type or Print Name)
(Title)
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PROPOSER/CONTRACTOR STATEMENT
REGARDING INSURANCE COVERAGE
(Submit with RFP Package)
This signed document must be included with your bid package in order for your Proposal to be considered complete!
PROPOSER/CONTRACTOR HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage requirements specified in Exhibit B, Insurance Requirements, of the Sample Agreement.
Should we/I be awarded the contract, we/I certify that we/I can meet the specified requirements for insurance, including insurance coverage of the subcontractors, and agree to name the CITY and other additional insureds as per the agreement for the work specified And we/I will comply with the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker's compensation or to undertake self- insurance in accordance with the provisions of that code, before commencing the performance of the work specified.
Please Print (Person, Firm, or Corporation)
Signature of Authorized Representative
Please Print (Name &Title of Authorized Representative) Date
Phone Number Email
NOTE: All insurance certificates and endorsements must be received by or sent within ten (10) City working days of the original request or the City reserves the right to proceed with the next lowest responsible bidder or the next highest scoring proposer in the process. Please do not send any insurance documents to the City with your Proposal.
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CITY OF PLACENTIA
PROFESSIONAL SERVICES AGREEMENT
WITH
AMERICAN INTEGRATED SERVICES, INC.
THIS AGREEMENT is made and entered into this 14th day of January, 2025 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and AMERICAN INTEGRATED SERVICES, INC, a California corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide On -Call Homeless Encampment Abatement and General Clean-up Services, as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties, and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A", and incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State, and local laws and ordinances applicable to the services required under this Agreement. Consultant warrants that it is not suspended or debarred from doing business with the United States government and can legally be paid from federal funds. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender, or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation and selection for training, including apprenticeship.
Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
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1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed Fifty Thousand Dollars ($50,000 annually), unless authorized herein.
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
Should the City request in writing additional services that increase the hereinabove described "Scope of Services", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 10% of the total contract sum. The City Administrator is authorized to approve a Change Order for such additional services. Where the original contract is $40,000.00 or less, City Council approval shall be required prior to any increase bringing the total compensation to more than $40,000.00.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A". The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement. 3 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 36 months, ending on January 13, 2028, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may also be extended for two additional one-year terms based on the City's sole discretion..
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending, or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates, or abandons a portion of this Agreement such suspension, termination, or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
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f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.
In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development, and construction documents, data studies, drawings, maps, and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Insurance. The Contractor and all subcontractors, if any, shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, insurance as set forth in Exhibit "B" attached hereto and incorporated herein by this reference.
Neither the City nor any of its officers, officials, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant. If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.
5.2. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.
5.3. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages, as well as providing the City with the required endorsements, in a form and content approved by City, prior to performing any services under this Agreement.
The certificates of insurance and endorsements shall be attached hereto as Exhibit "C" and incorporated herein by this reference.
5.4. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property. 5 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives, and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives, and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Manacers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence, or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT:
American Integrated Services, Inc.
1502 E. Opp Street
Wilmington, CA 90744
Tel: 310-522-1168
Attn: John Georgagi
6.5. Attorneys' Fees.
IF TO CITY:
City of Placentia
401 E. Chapman Ave.
Placentia, CA 92870
Tel: 714-993-8200
Fax: 714-524-3459
Attn: Brad Butts
In the event that litigation is brought by any party in connection 6 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet, or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting, or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Consultant agrees to protect, defend, indemnify, and hold free and harmless the City, its officers, officials, agents, employees, and volunteers, at Consultant's sole expense, from and against any and all claims, liabilities, demands, actions, expenses, damages, suits, or other legal proceedings brought against the City, its officers, officials, agents, employees, and volunteers arising out of or in any way connected with the performance of the Consultant, its employees, and/or authorized subcontractors' work undertaken pursuant to this Agreement including all acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of the Consultant, its employees and/or subcontractors. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its officers, officials, agents, employees, and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable, and whether or not there is any evidence of fault or wrongdoing by the Consultant, its employees and/or its subcontractors. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and 7 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, State, or Federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.12. Ownership of Documents. All findings, reports, documents, information, and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files, and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.
Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes, or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.
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6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information, and data, including, but not limited to, computer tapes, discs, or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.14. Conflict of Interest. Consultant and its officers, employees, associates, and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.
During the term of this Agreement, Consultant and its officers, employees, associates, and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates, or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant's duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project.
Consultant's participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.
Consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project, if any, have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement.
6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by 9 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
reference, the conflict shall be resolved by giving precedence in the following order, if applicable:
This Agreement, the City's Request for Proposals, the Consultant's Proposal.
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CITY OF PLACENTIA,
A municipal corporation
Date:
Rosanna Ramirez, Acting City Administrator
ATTEST:
City Clerk and ex -officio Clerk
of the City of Placentia
CONSULTANT:
Date:
Signature
John Georgagi, Executive President
Taxpayer ID Number
APPROVED AS TO FORM:
Date:
Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:
Date:
Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:
Date:
Captain Brian Perry, Project Manager
DEPARTMENTAL APPROVAL:
Date:
Brad Butts, Chief of Police
11 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
EXHIBIT A
CONSULTANT'S PROPOSAL AND SCOPE OF WORK
12 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
EXHIBIT A
SCOPE OF WORK AND CONSULTANT'S PROPOSAL
CONSULTANT SHALL COMPLY WITH THE FOLLOWING (SECTION 1.3
EXCERPTED FROM THE CITY OF PLACENTIA'S REQUEST FOR PROPOSALS FOR
HOMELESS ENCAMPMENT ABATEMENT AND GENERAL CLEAN-UP SERVICES), TO WHICH CONSULTANT SUBMITTED ITS PROPOSAL. THIS SECTION 1.3
EXCERPT COMPLIANCE IS IN ADDITION TO THE PROPOSAL SUBMITTED BY
THE CONSULTANT, WHICH IS ALSO MADE A PART OF THE AGREEMENT AS EXHIBIT A.
This section describes the services being sought by the City of Placentia for On -Call Homeless Encampment Abatement and General Clean-up Services within its service area, which is defined as the jurisdictional boundaries of the City of Placentia. Contractor shall provide all labor, tools, materials, protective clothing and gear, equipment, and expertise for site assessment documentation, clean-up, collecting, removal and disposal services involving homeless encampment abatement, associated general clean-up services and various illegal dump sites. The services to be performed are on an on -call basis but would be scheduled with advanced notice.
Sites will be identified individually, though it is the City's intention to cluster several sites, when applicable. The Contractor will get approval from the City prior to the removal of any vegetation and/or alteration of the land.
Contractor shall coordinate with the City to receive a list of camp locations for removal and establish a start date. Some camps may be difficult to access, therefore, it may not be possible for trucks or other vehicles to park dose to the actual job site. In these situations, the Contractor will have to carry the debris out.
As Homeless Encampments can cross differing jurisdictional boundaries, Contractor and City shall work closely so that coordination can occur with these other government agencies and utilities. These include, but are not limited to, CalTrans, school district(s), the County of Orange, the County Flood Control District, railroad companies and public utilities. Contractor shall not complete work or enter onto another agency's area or land, without first consulting with the City and obtaining approval by the respective public or private agency.
Contractor must have the technical expertise, experience, supervisor and management capabilities to perform any activities required for projects associated with hazardous waste handling and disposal. The services to be performed are on an on -call basis but will be scheduled with advanced notice.
The Contractor shall perform work in a timely and efficient manner and in a
courteous and business -like manner at all times. There is no minimum amount of work guaranteed, however, it is anticipated that the City of Placentia will have approximately three (3) to four (4) abatements and general clean-ups annually. Contractor shall provide turnkey Homeless Encampment or site clean-up for a safe and clean site by removing biohazardous material and other Encampment waste material.
The Contractor shall employ and utilize personnel trained to identify and protect themselves and the environment from hazards encountered throughout the course of work in the homeless encampment abatement and general clean-up services. Contractor shall have training and licenses to meet all applicable OSHA requirements. If requested by the City, Contractor will devise a Site Health and Safety Plan for a job site. The Site Health and Safety Plan, at a minimum, should state the cause of the project or incident, hazards, required level of personnel protection, evacuation routes and the address of the nearest hospital to ensure safety and awareness for Contractor and City employees.
Typical job sites may vary in size from large multi -day clean-up services, where dumpsters are needed to handle the volume of debris, to small encampment clean-up services with one tent and two or three 30 -gallon trash bags of debris. Sites may contain a variety of materials that contain hazardous materials, including biohazardous materials, garbage, general debris, human waste, constructed temporary shelters, and other items associated with homeless occupancy or illegal dumping. Clean-up duties shall include surveying sites, collecting debris, dismantling temporary structures, removal of trash, removal of human waste, and State -approved handling and removal of all material. Disposal shall be at a site permitted to accept such materials. Site locations may occasionally require confined space entry clean- up, therefore, Contractor shall have employees working in compliance and licensed for OSHA's Confined Space requirements, as applicable.
The Contractor may be required to remove and dispose of vegetation in order to gain access to encampment sites and raze trees and shrubbery to allow better visibility of sites post -encampment removal. The Contractor shall photograph the encampment site before and after the clean-up to document the condition of the site. The Contractor shall provide photographs of the clean-up to City electronically.
If a site is found to be occupied, the Placentia Police Department shall be called to clear the site. Clean-up crews should avoid cleaning the site if it is actively - occupied unless otherwise authorized by the City. Contractor shall notify the City's designated representative in the event an adjacent homeless encampment is discovered in the general area during the course of a project, to obtain authorization prior to proceeding with any additional work that was not identified in the original scope of work.
Persons ordered from homeless encampments are told to take possessions of
importance to them. If they are arrested and leave behind valuable/usable items, the City is required to store them for 90 days. Contractor shall provide bags and tags, and identify and tag these items as personal property. Such items include, but are not limited to, items in good repair such as tents, backpacks, medication, eyeglasses, books, jewelry, stoves, audio equipment, personal records, handbags, personal photographs, and clean clothing. The Contractor will transport identified property for storage to a site designated by City as directed by City Staff.
Under most circumstances, the Placentia Police Department will have already confiscated weapons and illegal contraband, however, if firearms or other dangerous weapons and/or contraband, are located and determined to be a threat to the safety of those of scene, the Contractor will stop work immediately, contact the Placentia Police Department, and wait for the assigned unit to arrive to process evidence.
From time to time, Contractor may be asked to attend a Homeless Task Force Meeting coordinated by City.
Structure Demolition
Some work may require removal of wood -frame or other building structures.
It is assumed such structures will be of relatively simple construction using "cast off" materials. The Contractor will consult with the City's Homeless Staff is more complex building types are involved, or if potential health threats such as asbestos may be present.
Biohazard Handling
The Contractor's project team for a designated job site will be knowledgeable regarding the completion of the Uniform Hazardous Waste Manifest and other relevant shipping documents (i.e., Bill of landings, non -hazardous manifest, etc.) with appropriate Department of Transportation proper shipping names, signature requirements, United States Environmental Project Agency identification numbers and waste codes, California State waste codes, placard requirements and segregation of waste requirements for waste shipments.
Contractor will ensure that regulatory documents associated with hazardous waste services are accurate and error free. Manifest corrections and illegible manifests shall be the responsibility of the Contractor and the Contractor will be responsible for filing manifest corrections to the Department of Toxic Substances Control and paying any fees associated with manifest errors and illegible manifests.
Prevailing Wages: Any work that exceeds $1,000.00 will require prevailing wage rates. The Contractor will register with the Department of Industrial Relations.
Contractor Duties and Responsibilities:
1. Clean-up duties shall include surveying sites, collecting debris, dismantling temporary structures, removal of trash, and removal of human waste using State -approved handling and removal procedures for all material. Disposal shall be at a site permitted to accept such materials and approved by the City.
2. Supply all labor, materials, tools, protective clothing and gear, and equipment that is required or needed to perform the work to handle, remove, transport, and dispose of the waste materials and leave a clean site
3. Contractor will assign a Project Manager to provide all supervision and management of its crews and ensure all necessary safety procedures are followed.
4. Transport identified property for storage to a site designated by City as directed by City Staff.
5. Photograph the encampment site before and after cleaning and provide an electronic copy of each photograph to the City.
6. Provide the City will a clean-up report for each site.
7. Follow best practices work procedures to safely manage any hazardous materials found on the site, including urine, feces, solid personal hygiene items, syringes and other materials which could pose a health threat.
8. Trim shrubs and vegetation as required by the City as a deterrent measure for future homeless encampments.
9. Immediately contact the site lead or Placentia Police Department in the event that weapons, or illegal contraband are found. In most circumstances, weapons and illegal contraband will be removed prior to the arrival of the Contractor.
10.Perform work in a timely and efficient manner and in a courteous and business -like manner at all times.
11. Properly handle and dispose of solid waste and hazardous waste in accordance with all applicable laws.
City Responsibilities:
1. Coordinate with Contractor on a site -by -site basis to determine the work order for each homeless encampment clean-up. The work order will establish the site start date, estimated timeframe of the work, staging areas, traffic control, if required, and the name of the onsite lead.
2. Post "Notice to Vacate" signs at the work site prior to the commencement of each removal project, 72 hours in advance of the clean-up.
3. Post Notice at each clean-up indicating contact information for reclaiming personal property.
4. Coordinate all necessary permits as required, such as Cal Trans or Fish and Game permits.
5. Provide security during the clean-up if required.
Safety and Training:
Safety and appropriate training/licensing are critical requirements for the selected contractor. At no time is the Contractor expected to interact with the homeless residents or put their employees at risk. Contractor shall comply with all safety rules, protocols, and licensing requirements mandated by the State of California.
Additionally, Contractor shall follow these requirements:
1. Work may be performed inclement weather. Jobsites can be in heavy foliage, steep embankments, next to train tracks, and other areas requiring alertness to the environment and pre -planning to prevent injury or illness. Contractor shall perform a hazard assessment and provide all training and supplies necessary.
2. Contractor shall be OSHA -certified to operate any heavy equipment required to complete the Encampment Clean-up work, including trash compactors, bulldozers, graders, and/or other ground moving equipment.
3. Contractor shall conform to all applicable occupational safety and health standards, rules, regulations and orders established by the State of California.
The Contractor shall provide all safety equipment, materials and will supply training, as agreed. The Contractor shall provide employees with appropriate safety apparel.
4. Contractor shall be trained in OSHA's Bloodborne Pathogen Standard 1910.1030. This Training must be supplemented with precautions regarding West Nile Virus, Hantavirus and Histoplasmosis. Employees must have work procedures to be able to safely manage urine, feces, solid personal hygiene items, syringes, and other materials which could pose a health threat.
Wearing Personal Protective Equipment and following other protocols established for this situation must be followed.
5. Contractor shall provide copies of any training records and licenses required by the City upon request.
Pricing:
The City recognizes there are various ways that Contractor can be compensated for this work, therefore, it is issuing a Request for Proposals so that proposers can each determine how best to describe how it intends to perform the scope of work, and how to be compensated, accordingly. The City is also interested in proposers identifying services that may not be addressed in this RFP, but overall better the work to be performed, to the benefit of Placentia residents and businesses.
Contract pricing is expected to include all labor hours, subcontract costs, equipment and material costs and disposal costs to the City. Contractor pricing includes all labor, expenses and incidentals to complete the work outlined in this contract scope.
No additional compensation will be due by the City unless the contract is modified for additional work requested and approved. Costs may be compensated as follows:
1. Site Clean-up Labor and Equipment, which includes prevailing wage labor and equipment necessary to perform all site clean-up operations.
2. Biohazard Technical Staff, which includes prevailing wage labor, containment
of biohazardous waste, transient debris or any litter that poses a health and safety risk, removal of contaminated contents, personal protective equipment, consumable supplies, administrative fees and photo documentation.
3. Biohazardous Materials Disposal, which includes containment, transportation and disposal of biohazard material per 40 -gallon containment unit.
4. Non-Biohazardous Materials Disposal, which includes containment, transportation and disposal of biohazard materials, based on weight.
CONSULTANT'S PROPOSAL SUBMITTED FOR THE REQUEST FOR PROPOSALS FOR HOMELESS
ENCAMPMENT ABATEMENT AND GENERAL CLEAN-UP SERVICES, FOLLOWS, AND IS MADE A PART OF THE PROFESSIONAL SERVICES AGREEMENT, AS EXHIBIT A.
ADDITIONALLY, CONSULTANT SHALL PROVIDE LANDFILL AND/OR RECYCLING FACILITY DISPOSAL
COSTS VIA EMAIL SO THAT THE CITY CAN UPLOAD THIS INFORMATION FOR STATE -REQUIRED SOLID WASTE AND RECYCLING REQUIREMENTS.
EXHIBIT B
INSURANCE REQUIREMENTS
A. Minimum Scope and Limits of Insurance
City reserves the right to review any and all of the required insurance policies and/or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Consultant from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance, including any extension thereof, of this Agreement.
Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement, including any extension thereof, all of the following minimum scope of insurance coverages:
1. Commercial General Liability Insurance
Broad -form commercial general liability, with coverage at least as broad as the most current version of ISO Commercial General Liability coverage form CG 00 01, in a form at least as broad as ISO form CG 00 01 04 13, and shall include insurance for premises and operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and personal and advertising injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000.00) general aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
2. Business Automobile Liability Insurance
Business automobile liability for all owned, hired, leased, and non -owned vehicles at least as broad as the most current version of ISO Business Auto Coverage Form CA 00 01, with a policy limit of not less than Two Million Dollars ($2,000,000.00) combined single limit per accident. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
3. Workers' Compensation and Employer's Liability Insurance Workers' compensation insurance as required by the State of California and Employer's Liability Insurance with a minimum limit of One Million Dollars ($1,000,000.00) per accident for any employee or employees of Consultant. Consultant agrees to waive and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
13 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
By signing this Agreement, the Consultant acknowledges and agrees to the following:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete workers' compensation insurance, and shall furnish a certificate of insurance to the Project Manager before execution of this Agreement by the City. The City, its officers, officials, agents, employees, and volunteers shall not be responsible for any claims in law or equity occasioned by failure of the Consultant to comply with this Section.
4. Standards for Insurance Companies
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide.
B. Documentation and Other Provisions
1. The commercial general liability insurance policy and business automobile liability policy shall be endorsed to contain the following: The City of Placentia, its officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant; and automobiles owned, leased, hired, or borrowed by the Consultant. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations forms:
CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
2. Said policies shall not terminate, nor shall they be cancelled or coverage reduced, without at least thirty (30) days' written notice to the City. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any cancelled policy or reduction in the required coverage limits, the City may procure such insurance at Consultant's sole cost and expense.
3. The Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy. 14 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
4. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
Defense fees and costs shall not deplete the limits of any insurance provided under this Agreement.
5. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
6. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure the City is an additional insured on insurance required from subcontractors.
7. Consultant agrees to waive, and to obtain endorsements from insurers waiving, subrogation rights against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their insurance policies.
8. Coverage shall be on a standard occurrence form. Claims -made forms are not acceptable. Modified, limited, or restricted occurrence forms are not acceptable. 15 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
EXHIBIT C
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
16 Homeless Encampment Abatement and General Clean-up Services Rev. 01/2024
ACORO®
CERTIFICATE OF LIABILITY INSURANCE
N
OO
DATE (MM/DD/YYYY)
12/12/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Leavitt Great West Insurance Services, LLC
3390 Colton Drive, Unit A
Helena MT 59602
CONTACT Dalena Baker
NAME:
(AI . E<t): (877)229-4553 ��� NO): (866)751-8096
E-MAIL [email protected]
ADDRESS:
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURERA:Nautilus Insurance Company
17370
INSURED
American Integrated Services Inc
PO Box 92316
Long Beach CA 90809
INSURERB:Key Risk Insurance Company
10885
INSURERc:National Indemnity Company
20087
INSURERD:Great Divide Insurance Company
25224
INsuRERE:Ironshore Specialty Insurance Company
25445
INSURERF:
CERTIFICATE NUMBER:24-25
REVISION NUMBER:
THIS IS TO CERTIFYTHATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD
POLICY NUMBER
POLICY EFF
(MMIDD/YYYY)
POLICY EXP
(MM/DD/YYYY)
LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
X
Y
ECP2041242-11
8/31/2024
9/1/2025
EACH OCCURRENCE
$ 1,000,000
CLAIMS -MADE
X OCCUR
DAMAGE TO RENTED
PREMISES (Ea occurrence)
$ 100, 000
X
Poll/Prof Liab
MED EXP (Any one person)
$ 5,000
X
Ded $1OK
PERSONAL BADVINJURY
$ 1,000,000
GEN'LAGGREGATE
X
POLICY
OTHER:
X
LIMIT APPLIES
JECT
PER:
LOC
GENERAL AGGREGATE
$ 2,000,000
PRODUCTS - COMP/OPAGG
$ 2,000,000
Pollution Liability
$ 1,000,000
B
AUTOMOBILE
X
_
X
LIABILITY
ANY AUTO
ALL OWNED
AUTOS
HIRED AUTOS
R
SCHEDULED
AUTOS
NON -OWNED
AUTOS
X
Y
aAP2041402-11
8 31/2024
/
9/1/2025
COMBINED SINGLE LIMIT
(Ea accident)
$ 1,000,000
BODILY INJURY (Per person)
$ MEMO=
BODILY INJURY(Per accident)
$ XX7XOO0X
PROPERTY DAMAGE
(Per accident)
$ =CO=
Medical payments
$
c
x
UMBRELLALIAB
EXCESS LIAB
X
OCCUR
CLAIMS -MADE
Y
FFX2041243-11
8/31/2024
9/1/2025
EACH OCCURRENCE
$ 15,000,000
AGGREGATE
$ 15,000,000
DED
RETENTION $
$
D
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y N
y
N IA
WCA2041241-11
USL&H
9/1/2024
9/1/2025
X
PER
STATUTE
OTH-
ER
E.L. EACH ACCIDENT
S 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
E.L. DISEASE - POLICY LIMIT
$ 1,000,000
E
A
2nd Excess Layer Limit
Pollution
xSCUw0030847600
ECP2041242-11
8/31/2024
8/31/2024
9/1/2025
9/1/2025
$10,000,000 OCC $10,000,000 agg
$1,000,000 OCC $25,000 ded
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Placentia, its officers, officials, agents, employees, and volunteers are listed as additional insured for general liability and auto liability on a primary and non-contributory basis.
Waiver of subgrogation applies to general liability, auto liability and workers compensation. Excess liability follows form over general liability, auto liability, employers liability, pollution liability and professional liability.
Contractors Pollution and Professional Liability are included in the GL policy. Contractors Pollution and Professional Liability are included in the GL policy: Pollution Liability limit $1,000,000 each occ,
CERTIFICATE HOLDER
CANCELLATION
City of Placentia
401 E Chapman Ave
Placentia, CA 92870
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Dalena Baker/DABAKE
ACORD 25 (2014/01)
INS025 (201401)
© 1988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Co)
COMMENTS/REMARKS
CO
co
$1,000,000 agg with $25,000 ded and Professional Liability Limit $1,000,000 each occ. $1,000,000 agg with $25,000 Ded
OFREMARK COPYRIGHT 2000, AMS SERVICES INC.
COMMENTS/REMARKS
Additional Coverages: Leased/Rented Equipment $1,500,000
OFREMARK
COPYRIGHT 2000, AMS SERVICES INC.
BAP2041402-11
BENV CA 06 09 17
ENDORSEMENT
This endorsement forms a part of the policy to which it is attached. Please read it carefully.
BUSINESS AUTO - ADDITIONAL INSURED
WHEN REQUIRED BY CONTRACT OR AGREEMENT
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
Section II - Liability Coverage A. - Coverage, 1. Who is an Insured, is amended to add:
d. Any person or organization to whom you become obligated to include as an additional insured under this policy, as a result of any contract or agreement you enter into, excluding contracts or agreements for professional services, which requires you to furnish insurance to that person or organization of the type provided by this policy, but only with respect to liability arising out of your operations or premises owned by or rented to you. However, the insurance provided will not exceed the lesser of:
1. The coverage and/or limits of this policy; or
2. The coverage and/or limits required by said contract or agreement.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED.
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
BENV CA 06 09 17 Page 1 of 1
WCA2041241-11
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 04 84
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
Any person or organization as required in writing by contract or agreement prior to loss.
WC 00 03 13 04 84
© 1983 National Council on Compensation Insurance Page 1 of 1
POLICY NUMBER:BAP2041402-11 COMMERCIAL AUTO
CA 04 44 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.
Named
Insured:
Endorsement Effective 8/31/2024
Date:
American Integrated Services, Inc.
SCHEDULE
Name(s) Of Person(s) Or Organization(s):
Any Principal wherein such waiver has been included before loss as part of a contractual undertaking by the Named Insured
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The Transfer Of Rights Of Recovery Against
Others To Us condition does not apply to the
person(s) or organization(s) shown in the Schedule,
but only to the extent that subrogation is waived
prior to the "accident" or the "loss" under a contract
with that person or organization.
CA 04 44 10 13
© Insurance Services Office, Inc.,2011 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF SUBROGATION
(TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US)
DESIGNATED PERSON(S) OR ORGANIZATION(S) - COVERAGE A, B & D Policy Number
Policy Effective Date
Policy Expiration Date
Endorsement Effective
Date
ECP2041242-11
8/31/2024
9/1/2025
8/31/2024
This endorsement modifies insurance provided under the following:
ENVIRONMENTAL COMBINED POLICY
SCHEDULE
Name of Person(s) or Organization(s):
TBD
I. The following is added to Paragraph 17. Subrogation of SECTION VII - CONDITIONS:
We waive any right of recovery against any person(s) or organization(s) shown in the SCHEDULE above because of payments we make under COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY, COVERAGE B — PERSONAL AND ADVERTISING INJURY LIABILITY, and COVERAGE D — CONTRACTORS POLLUTION LIABILITY under this policy.
Such waiver by us applies only if:
1. The insured has agreed in writing in a contract or agreement with such person(s) or organization(s) to waive its right of recovery; and
2. The insured has waived its right of recovery against such person(s) or organization(s) prior to loss.
This endorsement applies only to the person(s) or organization(s) shown in the SCHEDULE above.
This waiver does not apply in any jurisdiction where such waiver is held to be illegal or against public policy or in any situation where the person(s) or organization(s) against whom subrogation is to be waived is found to be solely negligent.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED.
Includes copyrighted material of Insurance Services Office, Inc., used with its permission. Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED -- STATE OR GOVERNMENTAL AGENCY OR SUBDIVISION OR POLITICAL SUBDIVISION - PERMITS OR AUTHORIZATIONS - COVERAGE A, B, D.1 & D.4 Policy Number
Policy Effective Date
Policy Expiration Date
Endorsement Effective
Date
EC P2041242-11
8/31/2024
9/1/2025
8/31/2024
This endorsement modifies insurance provided under the following:
ENVIRONMENTAL COMBINED POLICY
SCHEDULE
State or Governmental Agency Or Subdivision Or
Political Subdivision:
TBD
I. SECTION III - WHO IS AN INSURED is amended to include as an additional insured any state or governmental agency or subdivision or political subdivision shown in the SCHEDULE, with whom you have agreed under a written contract or written agreement, in effect during this policy period, that such state or governmental agency or subdivision or political subdivision be added as an additional insured on this policy, but only with respect to liability for bodily injury or property damage under SECTION I - COVERAGE A - BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Coverage D.1 - Contractors Pollution Legal Liability and Coverage D.4 - Microbial Substance Contractors Pollution Liability, or personal and advertising injury under SECTION I - COVERAGE B - PERSONAL AND ADVERTISING INJURY LIABILITY directly caused with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit or authorization.
Such contract or agreement must be executed and in effect prior to your operations which are the subject of the permit or authorization.
However:
1. The insurance afforded to such additional insured only applies to the extent permitted by law; and
2. We will not extend any insurance coverage to such additional insured that is not provided to you in this policy; and
3. The insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured.
II. This insurance does not apply to:
1. Bodily injury, property damage or personal and advertising injury arising out of operations performed for the federal government, state or municipality; or
2. Bodily injury or property damage included within the products -completed operations hazard.
III. With respect to the insurance afforded to these additional insureds, the following is added to SECTION V - LIMITS OF INSURANCE:
The most we will pay on behalf of the additional insured is the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of insurance;
whichever is less.
This endorsement shall not increase the applicable limits of insurance.
IV. SECTION VII - CONDITION 10. — Other Insurance is amended by the addition of the following which supersedes any provision to the contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to any additional insured state or governmental agency or subdivision or political subdivision shown in the SCHEDULE to this endorsement provided that:
1. The additional insured state or governmental agency or subdivision or political subdivision is a Named Insured Includes copyrighted material of Insurance Services Office, Inc., used with its permission. Page 1 of 2
under such other insurance; and
2. You have agreed in writing in a contract or agreement, in effect during this policy period, that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured state or governmental agency or subdivision or political subdivision. Such contract or agreement must be executed and in effect prior to the performance of your operations, which are the subject of such contract or agreement.
However, this provision does not apply if the other insurance available to the state or governmental agency or subdivision or political subdivision included as an additional insured is Owners and Contractors Protective Liability, Railroad Protective Liability, or similar project -specific, primary insurance.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED.
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THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED -- OWNERS, LESSEES OR CONTRACTORS
AUTOMATIC STATUS - COMPLETED OPERATIONS - COVERAGE A, D.1 & D.4 Policy Number
Policy Effective Date
Policy Expiration Date
Endorsement Effective
Date
EC P2041242-11
8/31/2024
9/1/2025
8/31/2024
This endorsement modifies insurance provided under the following:
ENVIRONMENTAL COMBINED POLICY
I. SECTION III - WHO IS AN INSURED is amended to include as an additional insured:
1. Any person or organization for whom you have performed operations when you and such person or organization have agreed in writing in a contract or agreement, in effect during this policy period, that such person or organization be added as an additional insured on this policy; and
2. Any other person or organization you are explicitly required to add as an additional insured under the contract or agreement described in Paragraph 1. above.
Such contract or agreement must be executed and in effect prior to the performance of your work included in the products -completed operations hazard which is the subject of such contract or agreement.
Such person(s) or organization(s) is an additional insured only with respect to liability for bodily injury or property damage under SECTION I — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Coverage D.1 — Contractors Pollution Legal Liability and Coverage D.4 — Microbial Substance Contractors Pollution Liability, directly caused by your work performed for the additional insured described in Paragraph 1. or 2. above, and included in the products -completed operations hazard.
However, the insurance afforded to such additional insured described above:
a. Only applies to the extent permitted by law; and
b. Will not be broader than that which you are required by the contract or agreement to provide for such additional insured; and
c. Will not extend beyond that which is provided to you in this policy.
II. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:
This insurance does not apply to:
a. Bodily injury or property damage arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
(1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities.
This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the occurrence which caused the bodily injury or property damage involved the rendering of, or the failure to render any professional architectural, engineering or surveying services.
III. With respect to the insurance afforded to these additional insureds, the following is added to SECTION V - LIMITS OF INSURANCE:
The most we will pay on behalf of the additional insured is the amount of insurance:
1. Required by the contract or agreement described in Paragraph I.1.; or
2. Available under the applicable limits of insurance;
whichever is less.
This endorsement shall not increase the applicable limits of insurance.
IV. With respect to the insurance afforded to these additional insureds, the following is added to SECTION VI - Includes copyrighted material of Insurance Services Office, Inc., used with its permission. Page 1 of 2
REPORTING, DEFENSE, SETTLEMENT & COOPERATION:
1. Duties -- Additional Insured
An additional insured must see to it that:
a. We are notified in writing as soon as practicable of an occurrence which may result in a claim or suit; b. We receive written notice of a claim or suit as soon as practicable; and c. A request for defense and indemnity of the claim or suit will promptly be brought against any policy issued by another insurer under which the additional insured may be an insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured, if the contract or agreement requires that this coverage be primary and noncontributory.
V. SECTION VII — CONDITION 10. — Other Insurance is amended by the addition of the following which supersedes any provision to the contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to a person(s) or organization(s) included as an additional insured under this endorsement provided that:
1. The additional insured person(s) or organization(s) is a Named Insured under such other insurance; and
2. You have agreed in writing in a contract or agreement, in effect during this policy period, that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured person(s) or organization(s). Such contract or agreement must be executed and in effect prior to the performance of your work included in the products -completed operations hazard which is the subject of such contract or agreement.
However, this provision does not apply if the other insurance available to the person(s) or organization(s) included as an additional insured is Owners and Contractors Protective Liability, Railroad Protective Liability, or similar project - specific, primary insurance.
VI. This endorsement does not apply to an additional insured which has been added to this policy by an endorsement showing the additional insured in a SCHEDULE of additional insureds, and which endorsement applies to that designated additional insured.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED.
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THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
NOTICE OF CANCELLATION TO DESIGNATED PERSON OR ORGANIZATION Policy Number
Policy Effective Date
Policy Expiration Date
Endorsement Effective
Date
ECP2041242-11
8/31/2024
9/1/2025
8/31/204
This endorsement modifies insurance provided under the following:
ENVIRONMENTAL COMBINED POLICY
The following is added to SECTION VII - CONDITIONS 2. Cancellation:
SCHEDULE
Number of Days Advance Notice Of Cancellation:
thirty (30) Days
Name and Address of Designated Person(s) or
Organization(s):
TBD
Additional Premium:
$0
In consideration of the payment of an additional premium, and notwithstanding anything contained in the policy to the contrary, it is understood and agreed that if we cancel this policy on or before the expiration date set forth in the Declarations, we will mail or deliver to the first Named Insured at the last known address, and the person(s) or organization(s) at the address designated in the SCHEDULE above, written notice of cancellation not less than the number of days shown in the SCHEDULE before the effective date of cancellation. Proof of mailing of notice shall be sufficient proof of notice. The effective date and hour of cancellation stated in the notice shall be the end of the policy period.
This endorsement shall not apply if:
1. We cancel due to non-payment of premium, or
2. The policy is non -renewed for any reason.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED.
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POLICY# ECP2041242-11
behalf of or for the benefit of you or others, to determine or warrant that such property or operations are safe or in compliance with environmental law, or any other law.
b. We may be permitted, but not obligated, to interview persons employed by the insured; c. The insured agrees to provide appropriate personnel to assist our representatives during any inspection.
8. Legal Action Against Us
No person or organization has the right under this policy:
a. To join us as a party or otherwise bring us into a suit asking for damages from an insured; or b. To sue us on this policy unless all of its terms have been fully complied with.
A person or organization may sue us to recover on an agreed settlement or on a final judgment against an insured; but we will not be liable for damages that are not payable under the terms of this policy or that are in excess of the applicable limit of insurance.
An agreed settlement means a settlement and release of liability signed by us, the insured and the claimant or the claimant's legal representative. For purposes of this condition, a consent judgment, stipulated judgment, agreed judgment, consent decree or consent order reached without our written agreement is neither an agreed settlement nor a final judgment.
9. Limitation of Damages
Our damages for extra -contractual liability, bad faith, or similar damages under this policy is limited to one (1) times the relevant policy limit applicable to the underlying matter.
10. Other Insurance
With respect to COVERAGES A, B and C, if other valid and collectible insurance is available to the insured for a loss we cover under COVERAGES A, B or C of this policy, our obligations are limited as follows:
a. Primary Insurance
This insurance is primary except when Paragraph (2) below applies. If this insurance is primary, our obligations are not affected unless any of the other insurance is also primary. Then, we will share with all that other insurance by the method described in Paragraph (3) below.
b. Excess Insurance
(1) This insurance is excess over:
(a) Any of the other insurance, whether primary, excess, contingent or on any other basis:
(i) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for your work; (ii) That is Fire insurance for premises rented to you or temporarily occupied by you with permission of the owner; (iii) That is insurance purchased by you to cover your liability as a tenant for property damage to premises rented to you or temporarily occupied by you with permission of the owner; or (iv) If the loss arises out of the maintenance or use of aircraft, unmanned aircraft, autos or watercraft to the extent not subject to Exclusion a. of SECTION I - COVERAGE A - BODILY INJURY AND PROPERTY DAMAGE LIABILITY.
(b) Any other primary insurance available to you covering liability for damages arising out of the premises or operations, or the products and completed operations, for which you are an additional insured. (2) When this insurance is excess, we will have no duty under this policy to defend the insured against any suit, if any other insurer has a duty to defend the insured against that suit. If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. (3) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds:
(a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductibles and self -insured amounts under all that other insurance. (4) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this policy. c. Method Of Sharing
If all of the other insurance permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first.
If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable Limits of Insurance of all insurers.
With respect to COVERAGES D and E, if other valid and collectible insurance is available to any insured covering bodily injury, property damage, loss, cleanup costs, emergency remediation costs, claim(s), suit(s), damages and/or Supplementary Payments, including but not limited to defense costs, also covered by this policy, other than a policy that is specifically written to apply in excess of this policy, the insurance afforded by this policy shall apply in ECP 1200 03 22 Page 27 of 37
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. c)
co
WAIVER OF SUBROGATION
(TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US)
AUTOMATIC STATUS - COVERAGE A, B & D
Policy Number
Policy Effective Date
Policy Expiration Date
Endorsement Effective Date
ECP2041242-11
8/31/2024
9/1/2025
8/31/2024
This endorsement modifies insurance provided under the following:
ENVIRONMENTAL COMBINED POLICY
I. The following is added to Paragraph 17. Subrogation of SECTION VII - CONDITIONS:
We waive any right of recovery against any person(s) or organization(s) because of payments we make under COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY, COVERAGE B - PERSONAL AND ADVERTISING INJURY LIABILITY, and COVERAGE D — CONTRACTORS POLLUTION LIABILITY under this policy.
Such waiver by us applies only if:
1. The insured has agreed in writing in a contract or agreement with such person(s) or organization(s) to waive its right of recovery; and
2. The insured has waived its right of recovery against such person(s) or organization(s) prior to loss.
This waiver does not apply in any jurisdiction where such waiver is held to be illegal or against public policy or in any situation where the person(s) or organization(s) against whom subrogation is to be waived is found to be solely negligent.
This endorsement does not apply to any person(s) or organization(s) designated in a SCHEDULE of person(s) or organization(s) against whom rights of recovery have been waived.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED.
ECP 1260 01 21
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THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED OWNERS, LESSEES OR CONTRACTORS
AUTOMATIC STATUS - ONGOING OPERATIONS - COVERAGE A, B, D.1 & D.4 Policy Number
Policy Effective Date
Policy Expiration Date
Endorsement Effective
Date
ECP2041242-11
8/31/2024
9/1/2025
8/31/2024
This endorsement modifies insurance provided under the following:
ENVIRONMENTAL COMBINED POLICY
I. SECTION III - WHO IS AN INSURED is amended to include as an additional insured:
1. Any person or organization for whom you are performing operations when you and such person or organization have agreed in writing in a contract or agreement, in effect during this policy period, that such person or organization be added as an additional insured on this policy; and
2. Any other person or organization you are explicitly required to add as an additional insured under the contract or agreement described in Paragraph 1. above.
Such contract or agreement must be executed and in effect prior to the performance of your work which is the subject of such contract or agreement.
Such person(s) or organization(s) is an additional insured only with respect to liability for bodily injury or property damage under SECTION I - COVERAGE A - BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Coverage D.1 — Contractors Pollution Legal Liability and Coverage D.4 — Microbial Substance Contractors Pollution Liability, or personal injury or advertising injury under SECTION I - COVERAGE B - PERSONAL AND ADVERTISING INJURY LIABILITY directly caused by:
a. Your acts or omissions; or
b. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured described in Paragraph 1. or 2. above.
However, the insurance afforded to such additional insured described above:
a. Only applies to the extent permitted by law; and
b. WiII not be broader than that which you are required by the contract or agreement to provide for such additional insured, and
c. Will not extend beyond that which is provided to you in this policy.
A person's or organization's status as an additional insured under this endorsement ends when your operations for the person or organization described in Paragraph 1. above are completed.
II. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:
This insurance does not apply to:
a. Bodily injury, property damage or personal and advertising injury arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
(1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities.
This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the occurrence which caused the bodily injury or property damage, or the offense which caused the personal and advertising injury, involved the rendering of, or the failure to render any professional architectural, engineering or surveying services. b. Bodily injury or property damage occurring after:
(1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or ECP 1246 01 21
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BAP2041402-11
COMMERCIAL AUTO
CA04491116
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
PRIMARY AND NONCONTRIBUTORY -
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement,
modified by the endorsement.
A. The following is added to the Other Insurance
Condition in the Business Auto Coverage Form
and the Other Insurance — Primary And
Excess Insurance Provisions in the Motor
Carrier Coverage Form and supersedes any
provision to the contrary:
This Coverage Form's Covered Autos Liability
Coverage is primary to and will not seek
contribution from any other insurance available
to an "insured" under your policy provided that:
1. Such "insured" is a Named Insured under
such other insurance; and
2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".
the provisions of the Coverage Form apply unless
B. The following is added to the Other Insurance
Condition in the Auto Dealers Coverage Form
and supersedes any provision to the contrary:
This Coverage Form's Covered Autos Liability
Coverage and General Liability Coverages are
primary to and will not seek contribution from
any other insurance available to an "insured"
under your policy provided that:
1. Such "insured" is a Named Insured under
such other insurance; and
2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".
CA04491116
© Insurance Services Office, Inc.,2016 Page 1 of 1
BAP2041402-11
COMMERCIAL AUTO
CA 99 48 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
POLLUTION LIABILITY - BROADENED COVERAGE
FOR COVERED AUTOS - BUSINESS AUTO AND
MOTOR CARRIER COVERAGE FORMS
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.
A. Covered Autos Liability Coverage is changed
as follows:
1. Paragraph a. of the Pollution Exclusion
applies only to liability assumed under a
contract or agreement.
2. With respect to the coverage afforded by
Paragraph A.1. above, Exclusion B.6. Care,
Custody Or Control does not apply.
B. Changes In Definitions
For the purposes of this endorsement, Paragraph
D. of the Definitions Section is replaced by the
following:
D. "Covered pollution cost or expense" means
any cost or expense arising out of:
1. Any request, demand, order or statutory or
regulatory requirement that any "insured" or
others test for, monitor, clean up, remove,
contain, treat, detoxify or neutralize, or in
any way respond to, or assess the effects
of "pollutants"; or
2. Any claim or "suit" by or on behalf of a
governmental authority for damages
because of testing for, monitoring, cleaning
up, removing, containing, treating,
detoxifying or neutralizing, or in any way
responding to or assessing the effects of
"pollutants".
"Covered pollution cost or expense" does not
include any cost or expense arising out of the
actual, alleged or threatened discharge,
dispersal, seepage, migration, release or
escape of "pollutants":
a. Before the "pollutants" or any property
in which the "pollutants" are contained
are moved from the place where they
are accepted by the "insured" for
movement into or onto the covered
"auto"; or
b. After the "pollutants" or any property in
which the "pollutants" are contained are
moved from the covered "auto" to the
place where they are finally delivered,
disposed of or abandoned by the
"insured".
Paragraphs a. and b. above do not apply
to "accidents" that occur away from
premises owned by or rented to an
"insured" with respect to "pollutants" not in
or upon a covered "auto" if:
(1) The "pollutants" or any property in
which the "pollutants" are contained
are upset, overturned or damaged as
a result of the maintenance or use of
a covered "auto"; and
(2) The discharge, dispersal, seepage,
migration, release or escape of the
"pollutants" is caused directly by
such upset, overturn or damage.
CA 99 48 10 13
© Insurance Services Office, Inc., 2011 Page 1 of 1
USDOT Number: Date Received:
Please note, the expiration date as stated on this form relates to the process for renewing the Information Collection Request for this form with the Office of Management and Budget. his requirement to collect information as requested on this form does not expire. For questions, please contact the Office of Registration, Registration Division.
A Federal Agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a current valid OMB Control Number. The OMB Control Number for this information collection is 2126-0008. Public reporting for this collection of information is estimated to be approximately 2 minutes per response, including the time for reviewing instructions, gathering the data needed, and completing and reviewing the collection of information. All responses to this collection of information are mandatory. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to: Information Collection Clearance Officer, Federal Motor Carrier Safety Administration, MC-RRA, Washington, D.C. 20590.
dirksk United States Department of Transportation
Federal Motor Carrier Safety Administration
Endorsement for Motor Carrier Policies of Insurance for Public Liability under Sections 29 and 30 of the Motor Carrier Act of 1980 FORM MCS-90
Issued to American Integrated Services, Inc. of 1502 E Opp St Los Angeles, CA 90744 (Motor Carrier name) (Motor Carrier state or province)
Dated at 600 E Las Colinas, Blvd, Irving, TX 75039 on this 29 day of August, 2024 Amending Policy Number:
BAP2041402-11 Effective Date: 08/31/2024
Name of Insurance Company: Key Risk Insurance Company
Countersigned by:
(authorized company representative)
The policy to which this endorsement is attached provides primary or excess insurance, as indicated for the limits shown (check only one):
❑D This insurance is primary and the company shall not be liable for amounts in excess of $ 1,000,000 for each accident. ❑ This insurance is excess and the company shall not be liable for amounts in excess of $ for each accident in excess of the underlying limit of $ for each accident.
Whenever required by the Federal Motor Carrier Safety Administration (FMCSA), the company agrees to furnish the FMCSA a duplicate of said policy and all its endorsements. The company also agrees, upon telephone request by an authorized representative of the FMCSA , to verify that the policy is in force as of a particular date. The telephone number to call is: 972-819-8861.
Cancellation of this endorsement may be effected by the company or the insured by giving (1) thirty-five (35) days notice in writing to the other party (said 35 days notice to commence from the date the notice is mailed, proof of mailing shall be sufficient proof of notice), and (2) if the insured is subject to the FMCSA's registration requirements under 49 U.S.C. 13901, by providing thirty (30) days notice to the FMCSA (said 30 days notice to commence from the date the notice is received by the FMCSA at its office in Washington, DC).
Filings must be transmitted online via the Internet at https://portal.fmcsa.dot.gov/UrsRegistrationWizard/ . (continued on next page)
DEFINITIONS AS USED IN THIS ENDORSEMENT
Accident includes continuous or repeated exposure to conditions or which results in bodily injury, property damage, or environmental damage which the insured neither expected nor intended.
Motor Vehicle means a land vehicle, machine, truck, tractor, trailer, or semitrailer propelled or drawn by mechanical power and used on a highway for transporting property, or any combination thereof.
Bodily Injury means injury to the body, sickness, or disease to any person, including death resulting from any of these.
Property Damage means damage to or loss of use of
tangible property.
The insurance policy to which this endorsement is attached provides automobile liability insurance and is amended to assure compliance by the insured, within the limits stated herein, as a motor carrier of property, with Sections 29 and 30 of the Motor Carrier Act of 1980 and the rules and regulations of the Federal Motor Carrier Safety Administration (FMCSA).
In consideration of the premium stated in the policy to which this endorsement is attached, the insurer (the company) agrees to pay, within the limits of liability described herein, any final judgment recovered against the insured for public liability resulting from negligence in the operation, maintenance or use of motor vehicles subject to the financial responsibility requirements of Sections 29 and 30 of the Motor Carrier Act of 1980 regardless of whether or not each motor vehicle is specifically described in the policy and whether or not such negligence occurs on any route or in any territory authorized to be served by the insured or elsewhere. Such insurance as is afforded, for public liability, does not apply to injury to or death of the insured's employees while engaged in the course of their employment, or property transported by the insured, designated as cargo. It is understood and agreed that no condition, provision, stipulation, or limitation contained in the policy, this endorsement, or any other endorsement thereon,
Environmental Restoration means restitution for the loss, damage, or destruction of natural resources arising out of the accidental discharge, dispersal, release or escape into or upon the land, atmosphere, watercourse, or body of water, of any commodity transported by a motor carrier. This shall include the cost of removal and the cost of necessary measures taken to minimize or mitigate damage to human health, the natural environment, fish, shellfish, and wildlife.
Public Liability means liability for bodily injury, property damage, and environmental restoration.
or violation thereof, shall relieve the company from liability or from the payment of any final judgment, within the limits of liability herein described, irrespective of the financial condition, insolvency or bankruptcy of the insured. However, all terms, conditions, and limitations in the policy to which the endorsement is attached shall remain in full force and effect as binding between the insured and the company. The insured agrees to reimburse the company for any payment made by the company on account of any accident, claim, or suit involving a breach of the terms of the policy, and for any payment that the company would not have been obligated to make under the provisions of the policy except for the agreement contained in this endorsement.
It is further understood and agreed that, upon failure of the company to pay any final judgment recovered against the insured as provided herein, the judgment creditor may maintain an action in any court of competent jurisdiction against the company to compel such payment.
The limits of the company's liability for the amounts prescribed in this endorsement apply separately to each accident and any payment under the policy because of any one accident shall not operate to reduce the liability of the company for the payment of final judgments resulting from any other accident.
(continued on next page)
SCHEDULE OF LIMITS - PUBLIC LIABILITY
Type of carriage
Commodity transported January 1, 1985
Property (nonhazardous)
(1) For -hire (in interstate or foreign
commerce, with a gross vehicle
weight rating of 10,001 or more
pounds).
(2) For -hire and Private (in interstate,
foreign, or intrastate commerce, with a
gross vehicle weight rating of 10,001
or more pounds).
$750,000
Hazardous substances, as defined in 49 CFR 171.8, transported in cargo tanks, portable tanks, or hopper -type vehicles with capacities in excess of 3,500 water gallons; or in bulk Division 1.1, 1.2, and 1.3 materials, Division 2.3, Hazard Zone A, or Division 6.1, Packing Group 1, Hazard Zone A material; in bulk Division 2.1 or 2.2; or highway route controlled quantities of a Class 7 material, as defined in 49 CFP, 173.403.
$5,000,000
(3) For -hire and Private (in interstate or Oil listed in 49 CFR 172.101; hazardous waste, hazardous foreign commerce, in any quantity; or materials, and hazardous substances defined in 49 CFR 171.8 and in intrastate commerce, in bulk only; listed in 49 CFR 72.101, but not mentioned in (2) above or (4) with a gross vehicle weight rating of below.
10,001 or more pounds).
(4) For -hire and Private (In interstate or
foreign commerce, with a gross
vehicle weight rating of less than
10,001 pounds).
$1,000,000
Any quantity of Division 1.1, 1.2 or 1.3 material; any quantity of a Division 2.3, Hazard Zone A, or Division 6.1, Packing Group 1, Hazard Zone A material; or highway route controlled quantities of a Class 7 material as defined in 49 CFR 173.403.
*The schedule of limits shown does not provide coverage. The limits shown in the schedule are for information purposes only. $5,000,000
N
a
ti
ENDORSEMENT
This endorsement forms a part of the policy to which it is attached. Please read it carefully.
NOTICE TO OTHERS OF CANCELLATION, NONRENEWAL OR MATERIAL CHANGE Business Auto Policy
If we cancel, non -renew or make a material change to the policy, we will provide written notice of same to the person(s) or organization(s) listed in the SCHEDULE below.
The Notice will provide the effective date/hour of the cancelation/non-renewal/material change, and will be sent by Certified Mail — Return Receipt Requested, in accordance with the SCHEDULE below.
Proof of mailing will be sufficient proof of notice.
For purposes of this endorsement only, "material change" means a change to:
• Policy term;
• Removal of a Coverage Section;
• Reduction in any of the Limits of Insurance specified in ITEM 2. Schedule of Coverage and Covered Autos on the Declarations page, or a reduction in any of the Limits of Insurance as modified by endorsement, where said reduction is not the result of a reserve or payment of claim(s) or claim expenses; or
• Removal of an insured specifically identified by name in the policy.
SCHEDULE
Name and Address of OtherPerson(s) or Organization(s):
Numoer o Days'
30 -AYR
rior \otice:
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BENV CA 13 (01 23) Page 1 of 1
WCA2041 241 -1 0
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 99 06 06 07 14
NOTIFICATION TO OTHERS OF
CANCELLATION ENDORSEMENT
This endorsement is used to add the following to Part Six of the policy.
PART SIX
CONDITIONS
A. If we cancel this policy by written notice to you for any reason other than nonpayment of premium, we will mail or deliver a copy of such written notice of cancellation to the name and address corresponding to each person or organization shown in the Schedule below. Notification to such person or organization will be provided at least 10 days prior to the effective date of the cancellation or in accordance with the "Number of Days' Notice" indicated in the Schedule below, whichever is longer.
B. If we cancel this policy by written notice to you for nonpayment of premium, we will mail or deliver a copy of such written notice of cancellation to the name and address corresponding to each person or organization shown in the Schedule below at least 10 days prior to the effective date of such cancellation.
C. If notice as described in Paragraphs A. or B. of this endorsement is mailed, proof of mailing will be sufficient proof of such notice.
SCHEDULE
Name and Address of Other Person(s) or Organization(s):
Number of Days' Notice
Information required to complete this Schedule, if not
shown, will be provided to the Company by the Broker of Record. Failure to furnish this information promptly, or providing incomplete or inaccurate information will relieve us of our obligations under this endorsement.
30 All other terms and conditions of this policy remain unchanged.
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