General Services Agreement between
City of Rancho Cordova and Roush Landscape Services Page 5 of 7 Revised 06/2025
10.5.2 Retain the plans, specifications, draw ings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;
10.5.3 Retain a different Contractor to complete the services described in Exhibit A not finished by Contractor; and
10.5.4 Charge Contractor the difference between the cost to complete the services described in Exhibit A that is unfinished at the time of breac h and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.
SECTION 11. ASSIGNMENT AND SUBCONTRACTING. Contractor shall not assign or transfer any interest in this Agreement without the prior written consent of the City.
SECTION 12. NOTICES. All notices that are regarding this Agr eement shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by regi stered or certified mail addressed to the parties at the following addresses:
Any written notice to City shall be sent to:
ATTN: Maria Lopez
City of Rancho Cordova
Operation & Maintenance Division
3303 Luyung Drive
Rancho Cordova, CA 95742
[email protected]
Any written notice to Contractor shall be sent to:
ATTN: Richard Roush, President
Roush Landscape Services
9989 Stirling Park Drive
Rancho Cordova, CA 95827
Insurance Email: [email protected]
SECTION 13.
CONFLICT OF INTEREST. Contractor may serve other c lients, but none whose activities within the corporate limits of City or whose business, regardless of location, wo uld place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Ac t, codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services Page 6 of 7 Revised 06/2025
Contractor hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Contract or was an employee, agent, appoint ee, or official of the
City in the previous twelve months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agr eement is void and Contractor will n ot be entitled to any compensation for services performed pursuant to this Agreement, includ ing reimburs ement of expenses, and Contractor will
be required to reimburse the City for any sums paid to the Contractor. Contractor understands that, in addition
to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applic
able, will be disqualified from holding public office in the State of California.
SECTION 14. GOVERNING LAW AND VENUE. The laws of the State of California shall govern this
Agreement. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Sacramento or in the United States District Court for the Eastern District of California.
SECTION 15. ATTORNEYS’ FEES. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’
fees in addition to any other relief to which that Party may be entitled. The court
may set such fees in the same action or in a separate action brought for that purpose.
SECTION 16. SEVERA
BILITY. If a court of com petent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
SECTION 17. NO IMPLIED WAIVER OR BREACH. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any breach of that term or any other term of this Agreement.
SECTION 18. SURVIVAL. The obligation of this Agreement, which by their nature would continue beyond the term or expiration of the Agreement, including without limitation ob ligations regarding indemnification shall survive the term or expiration of this Agreement.
SECTION 19. IRS FORM W-9. Contractor shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. This City’s Finance Director shall have authority to waive this requirement.
SECTION 20. SUCCESSORS AND ASSIGNS. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
SECTION 21. ENTIRE AGREEMENT. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, t he special provisions attached hereto and incorporated herein as Exhibit B, and the insurance requirements attached hereto and incorporated herei n as Exhibit C, represents the entire and integrated Agr eement between City and Contractor and supersedes all prior negotiations, representations, and Agreements regarding the subject matter of this Agreement, either written or oral.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services Page 7 of 7 Revised 06/2025
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year set forth above, which date shall be considered the effective date of this Agreement.
CITY OF RANCHO CORDOVA CONTRACTOR
______________________________ ______________________________ Micah Runner, City Manager Richard Roush, Owner
Date: __________________ Date: __________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date: __________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Date: _________________
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services - Exhibit A Page 1 of X Revised 06/2025
EXHIBIT A
SCOPE OF SERVICES
ITEM 9.5.
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Section 2 - Scope of Services
2.1. WORK GUIDANCE
All work to be done by any Proposer selected to perform the work outlined in this RFP shall be guided by:
• The County of Sacramento, Municipal Services, Standard Construction Specifications https://saccountyspecs.saccounty.gov/Pages/default.aspx • The Standard Specifications, State of California, California State Transportation Agency, Department of Transportation
http://ppmoe.dot.ca.gov/hq/esc/oe/construction_contract_standards/std_specs/2018_ StdSpecs/2018_StdSpecs.pdf, and
• This RFP.
A preliminary copy of the City’s contract for Landscape Maintenance Services is attached to this RFP as "Sample Contract". The contract shall bind the selected Proposer to perform work in accordance with this RFP.
2.2. DESCRIPTION OF WORK EXPECTATIONS
A site visit shall mean the Contractor’s scheduled maintenance presence at a specific project location during which routine maintenance activities are performed.
Routine maintenance services shall include all activities necessary to maintain landscaped areas in a clean, safe, weed -free, and visually acceptable condition consistent with t he City’s desired level of service, whether or not a specific maintenance task is identified for that visit within this specification.
All Proposers accept and confirm by submission of a signed proposal in response to this RFP, that work to be performed by the selected Contractor is comprised of routine landscape maintenance of public corridors. The Contractor shall perform all work at a frequency and quality necessary to maintain landscaped areas in a clean, safe, weed -free, and visually acceptable condi tion consistent with the City’s desired level of service, regardless of whether a specific maintenance task frequency is identified, and where both task frequencies and performance expectations are provided, the Contractor shall meet the level of effort necessary to achieve the required level of service.
The City’s expectations from the selected Contractor include, but are not limited to:
• Workmanship: All materials and workmanship shall be of a quality that is equal or superior to any similar work consid ered by industry contractors to be best practice. All work completed by the selected Contractor shall be subject to inspection prior to payment being authorized. All work shall be conducted in a manner that least interferes with the operation and public usage of City owned facilities. • Safety: All services, supplies, and equipment must comply with the California Safety Division of Industrial Safety Orders and O.S.H.A. The Contractor shall plan and conduct the work in a manner that will safeguard all persons from injury and shall take all ITEM 9.5.
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precautions required by applicable regulations of the State Department of Industrial Regulations. The Contractor’s employees shall wear O.S.H.A. approved safety vests and personal protective equipment at all times during contract work. • Hazards and Vandalism: Any hazards or acts of vandalism shall be reported immediately to the Contract Manager and then followed up in writing. Hazards shall be remedied by the Contractor after approval is obtained from the Contract Manager. Hazards that create life-threatening situations or potential for bodily harm shall be remedied immediately by the Contractor. The Contractor shall monitor landscaped areas during routine maintenance activities and shall immediately report any storm damage, vehicle damage, irrigation damage, v andalism, or other conditions affecting landscape infrastructure to the Contract Manager.
• Response: Contractor shall respond to emergency conditions within two (2) hours of notification unless otherwise directed by Contract Manager. A communications syste m shall be in place which provides the City ability to contact the Contractor in an emergency twenty-four (24) hours a day, seven days a week. Repeated failure to respond may result in contract termination in accordance with Section 3.14 (Failure to Perform). • City Policy: The selected Contractor shall be aware of, and shall comply with, City ordinances governing Landscape Maintenance Services.
• Equipment: The selected Contractor must furnish all tools and equipment needed to provide a high level of workmans hip, to ensure continuous and safe operation, and complete work in accordance with the current City standard specifications. The City may require demonstration of equipment during the selection process of this RFP. • Experience: The selected Contractor shall have experience in the use of professional equipment systems for Landscape Maintenance Services. In the event the Contractor’s staff is not experienced and City property is damaged as a result of the Contractor’s inability, the Contractor shall be respons ible for repair or replacement. The City may require a demonstration of such experience during the selection process of this RFP.
The City may make periodic inspections of all facilities covered by this agreement at periodic intervals. The purpose of these inspection tours shall be to evaluate the effectiveness, adequacy and acceptability of the Contractor’s performance in Landscape Maintenance Services in accordance with the provisions of this agreement. The City may, during the periodic inspection tours, identify and communicate to the Contractor, areas of unsatisfactory work or of inadequate performance by the Contractor. The result of each inspection shall be made available to the Contractor in writing. The Contractor shall correct such identified unsat isfactory work or inadequate performance within forty-eight (48) hours unless otherwise directed by the Contract Manager and shall submit in a written report to the City reflecting such corrective actions.
2.2.1 Routine Maintenance Expectations
The Contractor shall perform routine landscape maintenance services during each scheduled site visit as necessary to maintain the City’s desired level of service. Routine maintenance activities generally include, but are not limited to:
• litter and debris removal
• mowing, trimming, and edging of turf areas
• pruning and maintenance of shrubs, groundcover, and vines ITEM 9.5.
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• weed control in landscaped and hardscape areas
• inspection and adjustment of irrigation systems
• removal of landscape debris generated during maintenance activities
Additional activities such as fertilization, aeration, weed abatement, irrigation repairs, and other seasonal or specialized maintenance tasks shall be performed in accordance with the schedules and requirements identified in this Scope of Services.
Performance requirements in this Section are subject to enforcement provisions outlined in Section 3 – Special Provisions.
2.3. GENERAL LANDSCAPE MAINTENANCE STANDARDS
The following standards apply to all landscaped areas, planting beds, medians, hardscape areas, decomposed granite areas, and other locations maintained under this contract unless otherwise specified.
The Contractor shall:
• Maintain all landscaped areas in a clean, safe, and visually acceptable condition. • Remove litter, debris, and refuse during each scheduled service visit. • Prevent landscape debris from entering roadways, gutters, bicycle lanes, or storm drain systems.
• Collect and properly dispose of all organic waste generated during maintenance activities.
• Comply with all weed control requirements in Section 2.4 – Pesticide Application and Weed Control.
• Maintain all areas to prevent excessive weed growth, debris accumulation, or hazardous conditions.
2.4. PESTICIDE APPLICATION AND WEED CONTROL
Weed control is an integral part of the landscape maintenance services required under this contract. The Contractor shall implement an integrated pest management approach to control weeds and maintain landscaped areas in a safe, healthy, and visually acceptable condition. The Contractor is encouraged to utilize a Pest Control Advisor (PCA) or Integrated Pest Management consultant when developing fertilizer, pesticide, and weed control programs.
All landscaped areas, planting beds, medians, and hardscape areas within the contract limits shall be maintained in a weed -free condition at all times. Weed control shall be performed at a frequency necessary to prevent excessive growth and maintain the City’s desired level of service.
2.4.1 Herbicide and Pesticide Requirements
The Contractor shall be responsible for the safe and lawful application of herbicides and other pesticides as necessary to maintain landscaped areas in a weed-free and healthy condition.
All pesticide applications shall comply with applicable federal, st ate, and local regulations, ITEM 9.5.
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including those established by the California Department of Pesticide Regulation (DPR).
The Contractor shall possess and maintain, throughout the term of the contract, the appropriate DPR credentials, including a valid Qualifi ed Applicator License (QAL) or Qualified Applicator Certificate (QAC) in Category B – Landscape Maintenance.
Copies of these certifications shall be submitted with the proposal and maintained in good standing for the duration of the contract.
If the Co ntractor intends to subcontract any portion of the pesticide application work, the subcontractor must also possess and maintain a valid QAL or QAC in Category B – Landscape Maintenance, and the Contractor shall provide the same documentation at the time of proposal submission.
The Contractor shall maintain detailed records of all pesticide applications performed under this contract in accordance with Title 3, California Code of Regulations, Section 6624 and all other applicable DPR recordkeeping requirements.
Records shall include, at a minimum:
• The date and time of application;
• The exact location of application;
• The product name, U.S. EPA registration number, and concentration or quantity applied;
• The target pest or weed; and
• The name and DPR license or certificate number of the individual who performed or supervised the application.
Records shall be maintained for a minimum of two (2) years and made available to the City upon request. The Contractor shall submit copies of these records to the City on a monthly basis, or at another frequency as mutually agreed upon in writing by the City and Contractor.
In addition, the Contractor shall maintain documentation of all annual pesticide handler and applicator training, as required under Title 3, California Code of Regulations, Section 6724, including records of training content, dates, an d attendees. Copies of these annual training records shall be provided to the City upon request and no less than once per year during the contract term.
2.4.2 Manual Weed Removal Requirements
Weeds may be removed manually, mechanically, or through the ap plication of approved herbicides. When selective herbicides are used, the Contractor shall exercise extreme caution to prevent damage to adjacent plants, turf, or landscape features. Any damage to plant material resulting from improper application or handl ing shall be replaced by the Contractor at the Contractor’s expense.
2.4.3 Weed Height Thresholds
ITEM 9.5.
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Weeds shall not exceed four (4) inches in height within maintained areas. When weeds reach this height, they shall be removed by manual, mechanical, or othe r approved methods. Chemical spraying shall not be used on weeds exceeding four (4) inches in height unless specifically approved by the Contract Manager.
2.4.4 Disposal of Weed Debris
All weed debris generated during maintenance activities shall be collected and removed from the site and disposed of at the Contractor’s expense in accordance with applicable local and state regulations.
2.5. LITTER AND DEBRIS REMOVAL
The Contractor shall keep all landscaped areas, medians, rights -of-way, sidewalks, decomposed granite areas, rock blanket areas, and other maintained areas free of litter and debris.
Litter removal shall occur a minimum of once per week or more frequently as necessary to maintain the City’s desired level of service.
Litter shall include, but is not limited to:
• paper
• trash
• organic debris
• landscape cuttings
• foreign materials
All litter and debris shall be collected and disposed of at the Contractor’s expense at a legally permitted disposal or recycling facility. Use of City facilities, including the corporation yard, for disposal of litter or debris is not permitted unless expressly authorized in writing by the City.
Power blowers shall not be used to direct debris into roadways, gutters, bicycle lanes, or storm drains.
Any hazardous material or unusual and/or unknown materials shall be reported to the City at 916-851-8710, or to the County of Sacramento Hazardous Materials Division at 916-875-8550.
2.6. TURF MAINTENANCE
The Contractor shall maintain all turf areas in accordan ce with the General Landscape Maintenance Standards in Section 2.3 and the weed control requirements in Section 2.4.
Turf maintenance shall include mowing, edging, trimming, fertilization, irrigation management, and other tasks necessary to maintain healthy turf.
2.6.1 Turf Mowing, Trimming, and Edging
Turf shall be maintained at approximately 2½ to 3 inches in height, unless otherwise directed by the Contract Manager. Turf shall be mowed one time per week between March 1 and October ITEM 9.5.
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31 of each calendar year. Between November 1 and February 28 of the following calendar year, turf shall be mowed one time every other week. Mowing shall be done only by properly adjusted mowing equipment with sharp cutting edges. Any changes in the mowing schedule due to weather conditions must be approved in advance by the Contract Manager. Equipment availability, staffing levels, or Contractor operational considerations shall not be considered valid reasons for modifying the required service frequency.
The Contractor shall use walk-behind mowers for all mowing of turf unless otherwise specified or approved. Riding mowers may be permitted for use in large, open turf areas where their operation can be demonstrated to provide an equal or superior quality of cut without damaging turf or adjacent improvements. The use of riding mowers is subject to prior approval by the Contract Manager and may be revoked at any time if their performance, maneuverability, or impact on site appearance is deemed unsatisfactory.
Bruising or rough cutting the grass will not be permitted. The Contractor shall remove all paper, rubbish or debris from each turf area prior to mowing. All grass clippings shall be picked up and removed from the site. Grass clippings and leaves shall be cleaned out of gutters and shall not at any time be blown on to streets or sidewalks.
Grasscycling (the practice of recycling grass clippings back into the turf) is permitted, provided that clippings are finely mulched and not visible as clumps or windrows. In high -visibility areas, such as business park entrances, community plazas, or other areas designated by the City, the Contract Manager reserves the right to require clippings to be collected and removed if they detract from the site’s appearance or create debris.
All turf shall be mechanically edged along the entire perimeter. Turf shall be edged on the same schedule as mowing; weekly between March 1 and October 31, bi-weekly between November 1 and February 28. Trimming around irrigation heads shall be done as necessary to provide proper water coverage and head operation. String edgers may be used as needed around poles, against soundwalls, and around controller enclosures, vaults, etc.
Tree wells in turf areas shall have a minimum 18 -inch radius from tree trunk, cl ear and void of turf and weeds. Chemical sprays or string edgers may be used, but care shall be taken not to damage tree trunks or exposed roots. Damage to trees from trimming activities may result in the Contractor replacing the tree at the Contractor’s expense.
2.6.2 Turf Fertilization
The Contractor shall provide all materials, equipment, and labor to implement and maintain a turf fertilization program. The Contractor shall apply fertilizer as necessary to always maintain green and healthy turf. The Co ntractor shall determine the schedule, application rates and appropriate percentages of nitrogen, potash, and phosphoric acid to always maintain green and healthy turf. The Contractor shall also apply a pre -emergent in the Spring and Fall to prevent all weeds in the turf, including but not limited to, crabgrass and poa annua. No ammonium nitrate of like fertilizers shall be used at any time. All fertilizer products landing on any hardscape surface shall be removed immediately. The Contractor shall adjust ir rigation schedules in accordance ITEM 9.5.
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with manufacturer specifications to achieve maximum benefits from the application of fertilizers and weed control products.
An annual turf fertilization plan shall be included in the Draft/Initial Schedule of Duties as required in Section 5.1.4. The Contractor shall maintain detailed records of the turf fertilization program for inspection by City staff upon request, including all dates, locations, products used and application rates.
2.6.3 Turf Aeration
All turf areas shall be aerated two times per year, in April and September. A coring -type aerator shall be used, and all sprinkler heads must be flagged prior to aeration. The Contractor shall provide all materials, equipment, and labor required for aeration. Turf aeration shall be included on the Draft/Initial Schedule of Duties as required in Section 5.1.4
2.6.4 Turf Watering
Turf shall be watered at such frequency as weather conditions require to replenish soil moisture below root zone. Normally, a total of 1 -1/2 inches of water is needed weekly in hot weather.
Water conservation is always to be of prime concern. The Contractor is responsible for promptly notifying the Contract Manager of any needed irrigation adjustments and the need to correct any over or under-watering conditions.
2.7. TREES, SHRUBS, AND PLANTING AREA MAINTENANCE
2.7.1 Tree Pruning (Clearance and Minor Maintenance Only) Pruning of City trees under this contract is limited to clearance pruning and minor maintenance only and shall not include structural pruning, crown thinning, crown reduction, or other arboricultural pruning practices. The City maintains a separate on-call tree pruning contractor responsible for structural and corrective pruning.
Under this contract, pruning shall be performed only as necessary to: (1) raise lower branches to maintain a minimum of seven (7) feet clearance above sidewalks and walkw ays; (2) remove suckers, water sprouts, and other undesirable growth; (3) remove small dead, broken, or damaged branches; (4) eliminate visibility obstructions at corners or intersections; and (5) clear obstructions of traffic signals, signs, and other infrastructure.
Clearance pruning includes the selective removal or reduction of branches to provide adequate vertical and horizontal clearance for pedestrians, vehicles, buildings, traffic control devices, fences, and other infrastructure, as directed by the Contract Manager. No pruning cuts exceeding two (2) inches in diameter shall be performed without prior approval from the Contract Manager.
The Contractor shall not perform structural pruning or remove major scaffold limbs. Any conditions requiring st ructural pruning or involving large limbs, tree stability, or tree health concerns shall be reported to the Contract Manager for referral to the City’s on-call tree pruning contractor.
ITEM 9.5.
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All pruning shall be performed in accordance with applicable Internat ional Society of Arboriculture (ISA) standards using proper pruning methods and techniques. Excessive pruning, stubbing back, or topping will not be permitted. All pruning cuts shall be made just outside the branch collar without damaging the collar or sur rounding bark. Trees shall be allowed to retain their natural form to the greatest extent possible.
After pruning, trees shall maintain a live crown ratio of not less than sixty-six (66) percent.
The Contractor shall be responsible for any damage resul ting from improper pruning. Trees damaged due to improper practices, including topping or failure to follow ISA standards, shall be replaced at the Contractor’s expense with trees of like size and species, unless otherwise directed by the Contract Manager.
The City reserves the right to perform or separately contract for structural pruning and other specialized tree work.
The Contractor may be required to respond during regular business hours to remove downed small limbs or small trees that pose an immediate obstruction or safety concern. Removal of large limbs or large trees shall be referred to the Contract Manager.
2.7.2 Shrub Pruning
The following shrubs shall be pruned one (1) time per year as directed by the Contract Manager to a height of 6 inches above the base of the plant of the finished grade:
• Daffodils - Pruning shall consist of leaf cleanup once per year only as directed. • Dietes
• Hemerocallis - dead foliage removal as needed for aesthetic purposes. • Hybrid Rose Varieties - Shall be pruned in February to less than 12 inches. • Lantana - Shall be pruned in November to be less than 12 inches. • Muehlenbergia - Shall be pruned in November to 6 inches in height. • Pennisetum - Shall be pruned every February without direction. • Penstemon - Shall be pruned prior to November to less than 12 inches above woody tissue.
• Romneya - Shall be pruned in November by approximately fifty percent (50%) or as directed.
Pruning of other shrubs shall be performed three times per year to shape, particularly to correct miss-shaping.
Pruning of shrubs sh all be performed to (1) raise the lower branches of shrubs above vehicle obstruction height wherever they overhang medians and roadways; (2) where they encroach onto the walkways and paved areas; (3) remove suckers, water sprouts, and other undesirable growth on shrubs; (4) remove all dead or damaged branches; and branches that are rubbing on walls and fences; (5) eliminate any visibility obstructions at corners or intersections.
Shrubs shall be pruned to ensure proper growth and control. All pruning shal l be done by ITEM 9.5.
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qualified professional personnel using approved methods and techniques. Shrubs shall be cleanly cut with no tearing of the bark. Shrubs are to be allowed to take their natural shape whenever possible. Shearing or “boxing” will not be permitted unless specifically directed by the Contract Manager. The Contractor shall provide replacement shrubs, at the Contractor’s expense, if shrubs are damaged. Under no circumstances will stripping of the lower branches (“raising -up”) of shrubs be permitted.
2.7.3 Tree Staking
The Contractor shall maintain all existing tree stakes, ties, and protective devices in a safe and functional condition for all newly planted and young trees throughout the duration of the contract. Stakes and ties shall be considered t emporary support only and shall be adjusted, maintained, and removed in accordance with the requirements herein.
• Staking Standards. Unless otherwise approved by the Contract Manager, trees shall be supported using a two -stake system placed outside the ro ot ball. Stakes shall not penetrate the root ball. Ties shall be flexible, broad, non -abrasive material and installed in a manner that minimizes contact with the trunk. Ties shall be placed at the lowest point necessary to provide support while allowing natural movement of the upper trunk. Over- staking or rigid attachment that restricts natural tree movement is prohibited. • Inspection and Maintenance. Staked trees shall be inspected at a minimum of once per month and after significant wind or storm events. T he Contractor shall adjust, repair, or replace stakes and ties as necessary to ensure proper support and to prevent rubbing, girdling, or other damage to the trunk or branches. Ties shall be loosened or repositioned as the tree grows to prevent constriction.
• Removal of Stakes. Stakes and ties shall be removed as soon as trees are self-supporting.
A tree shall be considered self-supporting when it remains upright without assistance and demonstrates sufficient root establishment and trunk strength to withstand normal wind conditions. In no case shall stakes remain in place longer than twelve (12) months from installation unless otherwise directed by the Contract Manager. The Contractor shall notify the Contract Manager prior to stake removal for verification, or provide photo documentation demonstrating that removal criteria have been met. Upon removal, all stakes, ties, and related materials shall be completely removed from the site and properly disposed of at no additional cost.
• Damage and Replacement. The Contractor shall take all necessary precautions to prevent damage to trees from staking materials. Any damage resulting from improper staking, failure to inspect and adjust ties, or failure to remove stakes in a timely manner shall be considered negligence. Trees damaged due to such negligence shall be replaced by the Contractor at their sole expense, including removal, disposal, and replanting.
2.7.4 Planting Area Fertilization
The Contractor shall provide all materials, equipment, and labor to implement a nd maintain a fertilizer program for planting areas. The Contractor shall apply fertilizer as necessary to maintain all plants and shrubs in a healthy and vigorous condition. The Contractor shall determine the schedule, application rates and appropriate percentages of nitrogen, potash, and phosphoric acid to maintain plants and shrubs in a healthy and vigorous condition. The Contractor shall also apply ITEM 9.5.
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a pre-emergent in the Spring and Fall to prevent all weeds in the planting areas, including but not limited to crabgrass and poa annua. No ammonium nitrate or like fertilizers shall be used at any time. All fertilizer products landing on any hardscape surface shall be removed immediately. The Contractor shall adjust irrigation schedules in accordance with manu facturer specifications to achieve maximum benefit from the application of fertilizers and weed control products.
An annual planting area fertilization plan shall be included in the Draft/Initial Schedule of Duties as required in Section 5.1.4. The Contr actor shall maintain detailed records of the planting area fertilization program for inspection by City staff upon request, including all dates, locations, products used and application rates.
2.7.5 Annual / Color Plantings
Annual plantings shall be replaced three (3) times per year as directed by the Contract Manager.
Annuals shall be planted not less than six (6) inches, nor shall they be planted more than eight (8) inches apart. Annuals shall be approved by the Contract Ma nager prior to planting. The Contractor shall be responsible to ensure that the beds remain in good condition throughout the contract term. The Contractor shall remove spent annuals from the site.
2.7.6 Annual / Color Fertilization
Fertilizer shall be ap plied six (6) times per year. Fertilizer shall be homogenized time -release pellet type, balance by weight for seasonal needs or as directed/approved by the Contract Manager. Each application shall be at a rate of two (2) pounds per 1,000 square feet. The Contractor shall remove all fertilizers that do not remain in the target area, for example sidewalk, gutters, hardscape. The fertilizers that do not remain in the targeted area shall be collected, reused or disposed of per County of Sacramento regulations. The Contractor shall provide an annual fertilization schedule to be approved by the Contract Manager.
All fertilizers shall be watered into the soil within three (3) days of application and/or per manufacturer's specifications. Where drip systems exist, the fertilizer shall be watered into the soil within three (3) days of application, using a hose if necessary or water truck if necessary. The Contractor may use dissolvable fertilizer tablets deposited into the Y-filter with prior approval of the Contract Manager.
It is recommended that the Contractor have a Pest Control Advisor/Integrated Pest Management Consultant prepare a fertilizer, pesticide, and weed control program.
2.7.7 Weed Control
Weed control requirements for planting areas shall comply wi th Section 2.4 – Pesticide Application and Weed Control.
Tree wells shall be maintained weed -free to the drip line of the tree or to the limits of the landscaped area surrounding the tree, whichever is smaller.
Cultivation of annual beds shall be limited to loosening the soil surface and removing weeds.
ITEM 9.5.
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2.8. GROUNDCOVER AND VINE MAINTENANCE
2.8.1 Groundcover and Vine Pruning
Groundcovers and vines shall be pruned one (1) time per year and shall be included on the Draft/Initial Schedule of Duties as required in Section 5.1.4.
Vines shall be pruned to within four (4) inches of the face and top of the soundwall, as directed by the Contract Manager.
Hypericum shall be mown one (1) time in February, to a height of three (3) inches. The mower shall be sharp; tearing or shredding of stems will not be allowed. The Contractor shall replace damaged material at their cost.
2.8.2 Groundcover and Vine Edging
Groundcovers and vines shall be edged two (2) times per month, along s idewalks, mow strips, and edges between groundcover and other plant material types throughout the contract term.
Proposers shall include a groundcover and vine edging schedule on the Draft/Initial Schedule of Duties as required in Section 5.1.4.
Vines shall be edged/pruned at the bottom of the soundwall to eliminate horizontal growth into planting areas, as directed by the Contract Manager. Extreme care shall be taken to protect vine bases and shrubs, the replacement for vines or shrubs damaged due to the Contractor’s activities shall be the Contractor’s responsibility.
2.8.3 Groundcover and Vine Fertilization
The Contractor shall provide all materials, equipment, and labor to implement and maintain a groundcover and vine fertilization program. The Contractor shall apply fertilizer as necessary to always maintain green and healthy groundcover and vines. The Cont ractor shall determine the schedule, application rates, and appropriate percentages of nitrogen, potash and phosphoric acid to always maintain green and healthy groundcover and vines. No ammonium nitrate or like fertilizers shall be used at any time. All fertilizer products landing on any hardscape surface shall be removed immediately. The Contractor shall adjust irrigation schedules in accordance with manufacturer specifications to achieve maximum benefit from the application of fertilizers and weed control products.
An annual groundcover and vine fertilization plan shall be included in the Draft/Initial Schedule of Duties as required in Section 5.1.4. The Contractor shall maintain detailed records of the groundcover and vine fertilization program for inspection by City staff upon request, including all dates, locations, products used, and application rates.
2.8.4 Weed Control
Weed control requirements for landscape areas shall comply with Section 2.4 – Pesticide Application and Weed Control. In Mitigation areas, enclosures shall be considered planting areas and shall always be kept free of weeds. Where enclosures do not exist, maintained wells are considered to be a 3-foot diameter circle from the center point of the plant.
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2.8.5 Cuttings and Trimmings Removal
All cuttings, trimmings, and leaf debris shall be removed from the sites upon cutting or trimming during the entire contract term. Cuttings and trimmings shall not be left on any grounds for a period of more than twenty-four (24) hours.
All org anic materials and debris collected during landscape maintenance activities, including grass clippings, leaves, and shrub and tree trimmings, shall not be sent to a landfill. All organic waste shall be diverted from landfill disposal through composting, in cineration, land spreading, or other methods in compliance with State and local laws and regulations. The Contractor shall provide proof of compliance with this requirement upon request by the City.
2.8.6 Weed Control in Paved, Decomposed Granite & Rock Blanket Areas Sidewalks, curbs, gutters, pavers, paved areas, decomposed granite (dg), and rock blanket areas adjacent or within site shall always be kept free of weeds during the entire term of the contract.
Weed control requirements for these areas shall comply with Section 2.4 – Pesticide Application and Weed Control.
Total work (sq. ft.) to be accomplished is indicated in the Data Sheet on a per-site basis. In some cases, the area to be kept free of weeds is vacant land that may contain uneven ground and/or deleterious materials that require chemical applications at the appropriate times to minimize difficult mechanical removal. The Contractor shall be responsible for weed control or removal in these areas at all times consistent with the weed control standards identified in Section 2.4 – Pesticide Application and Weed Control.
2.8.7 Fungus, Disease, Rodent and/or Insect Infestation Control It shall be the Contractor’s responsibility to always keep the area free of fungus, disease, rodents and/or insects. Any pesticides used must be on the State Department of Agriculture’s approved list. All pesticides used shall be recommended by a qualified Pest Control Advisor (PCA). The PCA may either be a sub-contractor consultant to the Contractor or be on the Contractor’s staff. If on the Contractor's staff, proof of qualifications shall be provided for as detailed in Section 5.2.4, Staff Experience and Qualifications.
The Contractor shall meet all government agency requirements for storage, use, disposal, and record-keeping at all times. The Contractor shall have all the current, valid permits and licenses legally required before any pesticides are used. The Contractor shall maintain application records on-site and Material Safety Data Sheets (MSDS) for all che micals used at the sites. Storage site inspections, MSDS, permits, and licenses shall be available for review at any time by the City.
The Contract Manager shall be notified forty -eight (48) hours prior to the expected date of application of any pesticid es. Pesticides must be brought to the worksite in the original manufacturer’s container and appropriately labeled with guaranteed analysis. All spraying shall be done with extreme care to avoid overspray and any hazard or damages to any person, pet or adjacent property area. The Contractor shall be responsible for restitution and/or repair of any hazard or damage.
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In Mitigation areas, enclosures shall be considered planting areas. Mitigation/plant enclosures shall be maintained to protect plant material f rom rodent or animal damage, as per original installation specifications. Where enclosures do not exist, maintained wells are considered to be a 3-foot diameter circle from the center point of the plant.
2.9. MEDIAN MAINTENANCE
Medians shall be maintained in accordance with the General Landscape Maintenance Standards in Section 2.3 and Litter and Debris Removal in Section 2.5 requirements. Median maintenance shall include vegetation control, removal of litter and debris, and maintenance of visibility and safety conditions within the median areas.
Additional median maintenance requirements include:
• full median weed control
• sweeping of rocks and soil from curb edges
• clearing debris from drainage inlets
2.10. SITE AMENITIES AND FURNISHINGS MAINTENANCE
2.10.1 Furniture Maintenance
Site garbage cans shall be cleaned, and all debris shall be removed during every site visit. Garbage cans shall be lined with a heavy-duty plastic garbage bag supplied by the Contractor. The plastic garbage bag shall fit the size of the garbage can.
Graffiti and other permanent marks, stains, etc. on -site furniture shall be reported to the Contract Manager.
2.10.2 Site Amenities
Artwork shall consist of sculptures, metal fabrications, decorative plaques/place names identifiers, decorative fencing, concr ete fabrications, other structures constructed as visual attractions. Graffiti and other permanent marks, stains, etc. on Artwork shall be reported to the Contract Manager.
Flat surfaces and vertical surfaces shall include decorative concrete, colored co ncrete, stamped/inset concrete patterns inlays, pavers, glass blocks, rocks, and textured masonry walls.
Flat surfaces and vertical surfaces around the Artwork shall be cleaned one (1) time per month from May through October. The Artwork flat and vertical surfaces shall be cleaned with brooms, soap, water and/or power washer. Removal of material shall be subject to a second cleaning if the workmanship and completeness is unsatisfactory as determined by the Contract Manager.
Additional cleaning may be direct ed by the Contract Manager and paid on a time and material basis.
Lighting amenities shall be inspected one (1) time per month and their condition shall be reported to the Contract Manager.
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2.11. WEED ABATEMENT / OPEN SPACE MAINTENANCE
Weed abatement shall be performed in unimproved open space areas, vacant parcels, and along fence lines within the contract limits or as directed by the Contract Manager. Weed abatement areas are excluded from routine “weed-free” maintenance standards in Section 2.4 and shall be maintained in accordance with this section unless otherwise directed.
Weed abatement shall consist of mowing, weed eating, or other mechanical removal methods necessary to reduce weed growth to a height not exceeding four (4) inches.
Weed abatement shall be performed once (1) per year during the month of May, or at another time as directed by the Contract Manager based on seasonal conditions, fire safety considerations, or vegetation growth.
Weed abatement activities shall be performed in a manner con sistent with applicable fire prevention requirements where applicable.
Fence lines shall be cleared of weeds at the same time weed abatement is performed unless otherwise directed by the Contract Manager.
All slash, cut vegetation, and debris generated during weed abatement activities shall be collected and removed from the site and disposed of at the Contractor’s expense.
Where chemical weed control is necessary in open space areas or along fence lines, pesticide applications shall comply with the requirements of Section 2.4 – Pesticide Application and Weed Control.
The estimated acreage or limits of weed abatement areas will be identified in the Data Sheet.
The Contractor shall verify the limits of these areas prior to performing work.
2.11.1 Additional Weed Abatement Services and Performance Standards The frequency identified herein represents the minimum required leve l of service. The Contract Manager may direct additional weed abatement services at any time when site conditions warrant, including but not limited to excessive vegetation growth, fire hazard conditions, regulatory compliance requirements, or public safety concerns.
Additional weed abatement shall be required when vegetation exceeds six (6) inches in height, or when, in the opinion of the Contract Manager, vegetation conditions constitute a potential fire hazard or nuisance condition, regardless of height.
All weed abatement activities shall achieve a finished condition with vegetation not exceeding four (4) inches in height.
During peak growing season and fire season (generally April through October), the Contractor shall monitor site conditions and be prepared to perform additional weed abatement as directed.
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All additional work shall be performed as Unscheduled (Extra) Work upon authorization by the Contract Manager and shall be compensated in accordance with the unit prices or time and materials rates identified in the Cost Schedule.
Unless otherwise directed, the Contractor shall commence additional weed abatement within forty-eight (48) hours of notification. Emergency conditions identified by the Contract Manager may require a shorter response time.
Failure to perform directed additional weed abatement within the specified timeframe shall constitute non-compliance with the contract requirements.
2.12. MULCH INSTALLATION (UPON REQUEST)
As directed by the Contract Manager, the Contractor shall furnish and install mulch in landscape areas identified by the City.
Prior to installation of new mulch, excessive accumulation of existing mulch shall be removed as necessary to prevent mounding or burial of plant material. Removal of excess existing mulch necessary to achieve the specified installation depth shall be considered incidental to mulch installation unless otherwise directed by the City.
2.12.1 Mulch Material Requirements
Mulch shall consist of Grade #1 shredded bark mulch derived from clean forest products such as pine, fir, cedar, or hardwood bark. Mulch shall be brown in color unless otherwise directed by the Contract Manager. Material shall be free of cypress, weeds, soil, trash, and other foreign materials. Particle size shall range from app roximately one-half inch (1/2") to three inches (3").
Mulch shall not contain treated wood, painted wood, demolition wood, or materials containing arsenic or other hazardous substances. Mulch materials delivered to the site shall be subject to inspection and approval by the City prior to installation.
The City reserves the right to reject any mulch materials that, in the judgment of the City, contain soil, excessive fines, plastic, glass, metal, treated wood, painted wood, demolition wood, or other contaminants. Any rejected material shall be removed fr om the site immediately and replaced with compliant material at no additional cost to the City.
2.12.2 Installation
Mulch shall be installed at a depth of three (3) inches after placement and light settlement and shall be maintained at a minimum distance of two (2) inches away from plant stems and tree trunks to prevent moisture accumulation and potential plant damage. The City may measure mulch depth at random locations within the mulched area to verify compliance.
2.12.3 Measurement and Payment
Measurement for payment shall be based on the square footage of landscape area mulched at the specified depth after installa tion, unless otherwise stated in the Unscheduled Work Items Cost Schedule. Loose delivered quantities shall not be used as the sole basis for payment.
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Compensation for mulch installation shall be based on the applicable unit price in the Unscheduled Work Items Cost Schedule.
2.12.4 Reuse of On-Site Mulch
Mulch generated from on-site grinding operations may only be reused in landscaped areas with prior approval from the Contract Manager and shall not be billed as new mulch installation or additional mulch material.
2.12.5 Documentation
The Contractor shall provide documentation identifying the source and quantity of mulch purchased and installed for each project location when requested by the City. Documentation shall include supplier name, purchase rec eipts or delivery tickets, date of purchase, and the quantity of material provided for the specific project location.
Delivery tickets for mulch materials shall be provided to the Contract Manager or City representative at the time of delivery or upon re quest. The City reserves the right to verify delivered quantities prior to installation.
The City may require documentation demonstrating that mulch materials comply with applicable State organic waste diversion and recycled material procurement requirements, including those established by the California Department of Resources Recycling and Recovery (CalRecycle).
When requested by the City, the Contractor shall provide documentation verifying that mulch materials qualify as recovered organic waste products under applicable California Department of Resources Recycling and Recovery (CalRecycle) regulations, including SB 1383 procurement requirements. Acceptable documentation may include product specifications, supplier certification, or other documentation demonstrating compliance with State standards.
When available, mulch materials derived from recycled organic materials or compost products meeting State procurement standards may be used with approval of the Contract Manager.
The Contractor shall ret ain all purchase and delivery records related to mulch materials for a minimum of three (3) years and shall provide copies to the City upon request.
2.13. IRRIGATION MANAGEMENT
The selected Contractor will be solely responsible for the maintenance and proper ope ration of all irrigation systems. All sprinkler heads are to be adjusted as necessary for unimpeded coverage and to minimize overspray and water waste. Weekly inspections shall be performed of all irrigation systems, and the Contract Manager shall be notif ied within twenty-four (24) hours of any and all irrigation problems. Repairs to correct irrigation problems shall be performed within twenty-four (24) hours of notification or discovering of irrigation problems. If repairs are not made within twenty -four (24) hours, the Contract Manager may outsource the needed repairs and deduct the billable amount from the monthly billing for that landscaped section.
2.13.1 Irrigation Overspray and Runoff Control
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The Contractor shall operate and maintain irrigation systems in a manner that prevents overspray onto roadways, sidewalks, bicycle lanes, or other paved surfaces to the maximum extent practicable. Sprinkler heads shall be properly adjusted, repaired, or re placed as necessary to eliminate overspray, misting, and runoff into streets, gutters, and storm drains. Upon discovery of irrigation overspray or runoff conditions, the Contractor shall take corrective action within twenty-four (24) hours to adjust, repair, or temporarily shut down the affected irrigation zone.
Irrigation shall be programmed to prevent excessive runoff, ponding, or water flowing into gutters and storm drain systems. If irrigation runoff or overspray results from malfunctioning equipment or lack of maintenance, corrective repairs shall be considered part of the Contractor’s routine irrigation maintenance responsibilities.
Irrigation systems that cannot be adjusted to prevent overspray due to design limitations shall be reported to the Contract Manager with recommendations for corrective improvements.
2.13.2 Irrigation Lateral Lines – 1 inch or less in size The selected Contractor shall be responsible for all maintenance and repairs of all irrigation system lateral lines 1 inch or less in size. All costs for maintenance and repairs for lateral lines 1 inch or less in size shall be included in the Monthly Maintenance Cost & Bid Grand Total as required in Cost Schedule. This consists of all costs for pop -up sprayer heads, bubblers, nozzles, lids, swing joints, fittings, and pipe. All replacement parts must be of same manufacturer or a similar type as approved by the Contract Manager. Responsibility for repairs shall include, but not be limited to, all required maintenance and repairs due to vandalism and “acts of God.” Damage caused by vehicle collisions or third-party activity shall be compensated as Unscheduled (Extra) Work.
2.13.3 Irrigation Lateral Lines – 1-¼ inches or larger in size The selected Contractor shall be responsible for al l maintenance and repairs of all irrigation system lateral lines 1-¼ inches or larger in size. All costs for repair shall be invoiced based on unit costs or labor and materials as provided in Cost Schedule. This includes valves, rotor heads, fittings, pipes, and wiring. All replacement parts must be of the same manufacturer or a similar type as approved by the Contract Manager.
Routine irrigation maintenance activities, including adjustment of sprinkler heads, nozzle replacement, cleaning of clogged emitt ers, tightening of fittings, replacement of individual sprinkler heads or emitters, and minor repairs necessary to maintain proper system operation, shall be considered part of the Contractor’s regular maintenance responsibilities and shall not be billed as extra work.
Extra work billing for irrigation repairs shall apply only to major repairs or replacement of damaged infrastructure, including pipe failures, valve replacement, significant wiring repairs, or other work specifically authorized by the Contract Manager.
The selected Contractor shall adjust automatic controller programs at all times for seasonal water requirements. The Contractor shall keep all irrigation heads clean of flow impediments and ITEM 9.5.
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adjusted properly at all times. The Contractor shall monitor the irrigation system and advise the Contract Manager of needed repairs. Damages to plant material due to the Contractor’s lack of performance in accordance with these specifications shall be the responsibility of the Contractor.
The Contractor shall keep all the controller enclosures free of debris and pests (slugs, ants, spiders, etc.) at all times. Any resultant damage due to the Contractor not meeting this specification will be the responsibility of the Contractor.
Proposer shall verify irrigation system locations during the proposal process.
All controllers and enclosures shall be serviced weekly, which includes:
• All station test/system check;
• Monitoring of systems to ensure station optimization; • Battery replacement if applicable; and
• Cabinet clean-up.
The Contractor shall have sole responsibility for managing the irrigation of these sites as described in these specifications.
At any time, the City reserves the right to direct the Contractor to operate any field unit in a standalone mode. The Contracto r shall assume responsibility to operate and manage the irrigation system upon notification as described in these specifications.
The Contractor shall replace the batteries as needed and be compensated in accordance with the unit price as indicated in th e Cost Schedule. If the Contractor uses a non -rechargeable battery and causes damage to any controller, the Contractor shall replace or repair the controller at the Contractor’s expense. Any equipment that uses rechargeable batteries shall have a rechargeable battery.
2.14. MANUAL WATERING
Manual watering may be necessary to maintain a healthy landscape. Hoses, nozzles, and sprinklers for manual watering shall be provided by the Contractor. Manual watering, which is necessary due to the Contractor’s inability to repair the irrigation system, shall be at the Contractor’s expense. Manual watering, which is necessary due to the Contractor’s inability to repair the irrigation system due to situations outside of the Contractor’s control, may be considered extra work, a nd compensation may be made on a time and material basis. The City reserves the right to make the determination of situations outside the Contractor’s control at the City’s sole discretion.
If manual watering is required, truck application shall be done during hours that minimize the impact on traffic and are subject to local traffic code. The application is recommended to occur during the nighttime/early morning hours when roadways are less traveled and not during commute hours. No weekend watering shall be permitted. Four water purveyors service the City of Rancho Cordova. The Contractor shall be responsible for obtaining any necessary permits from the water purveyor(s) where water will be drawn. All costs associated with permits and water ITEM 9.5.
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usage will be the Contractor’s responsibility.
The Contractor shall be responsible for field monitoring the water application and recommend irrigation program modifications to the Contract Manager. The Contractor shall be responsible for troubleshooting all field -related equipment problems, identifying field -related program problems, identifying program adjustments needed to meet responsible water application parameters, and all field-related repair work.
2.15. IRRIGATION PROGRAMMING AND TESTING
Watering shall be controlled to prevent runoff, ponding, and overwatering. Irrigation programming shall be the Contractor's responsibility and may be directed by the Contract Manager to maintain proper growth. Irrigation shall be applied at hours that will ensure traffic and access are not disturbed.
The Contractor shall ensure that irrigation system operations shall be performed according to City local water agency and district policies and ordinances. These policies may regulate day of the week, frequency, and/or time of day wateri ng. It is the Contractor’s responsibility to water within these policies.
2.15.1 Backflow Prevention Assemblies
The Contractor shall test all irrigation system backflow prevention devices annually as directed by the Contract Manager. All testing shall be performed by a certified Backflow Prevention Assembly Tester or licensed plumber acceptable to the City. All costs associated with testing shall be the responsibility of the Contractor and shall be included in the contract price.
The Contractor shall pr ovide the Contract Manager with copies of all completed backflow prevention assembly test reports within five (5) business days of testing. Test reports shall include the location of the device, the date of testing, the tester’s certification information, and the pass/fail results.
All backflow prevention devices shall be maintained with an insulated protective cover installed year-round, unless otherwise directed by the Contract Manager. Protective covers shall be kept in good condition and securely inst alled to protect the assembly from weather exposure, vandalism, and incidental damage.
The Contractor shall inspect backflow assemblies and protective covers during routine irrigation inspections and report any missing or damaged covers to the Contract Manager.
Replacement of damaged, missing, or vandalized protective covers shall be performed as directed by the Contract Manager and compensated in accordance with the unit price identified in the Unscheduled Work Items Cost Schedule for “Backflow Preventor Insulated Cover.”
The Contractor shall maintain a minimum three -foot clear working space around all backflow prevention assemblies at all times. Vegetation, mulch, soil, or other materials shall not obstruct access to the assembly, shutoff valves, or test ports.
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Failure to install or maintain protective covers or maintain proper access clearance that results in damage to a backflow device shall be the responsibility of the Contractor.
2.16. UNSCHEDULED (EXTRA) WORK ITEMS
Proposers understand that not all possible unscheduled (extra) work items can be foreseen and provided with a line item, unit cost bid requests. As such, Proposers acknowledge that any work required outside of unscheduled (extra) work items in the Cost Schedule shall be negotiated between the City and the Contractor in a written “not to exceed” estimate format.
The selected Contractor is expected to perform any and all unscheduled (extra) work upon request and/or approval from the City in a timely manner.
Proposers must become familiar with the necessary scope of work before submitting a proposal.
Proposers are responsible for familiarizing themselves with the areas. Failure to visit the site(s) will not constitute a basis for claims for extra or additional work caused by the Proposer’s lack of knowledge of the condition of the site(s) or the scope of the work.
2.17. VEHICLE COLLISION AND INFRASTRUCTURE DAMAGE
The Contractor shall monitor landscaped areas for damage caused by vehicle collisions, vandalism, or other incidents affecting medians, irrigation syst ems, plant material, or landscape infrastructure.
Upon discovery of such damage, the Contractor shall:
• Immediately notify the Contract Manager of the location and nature of the damage; • Provide photographic documentation of the affected area when feasible; and • Take reasonable temporary measures to eliminate immediate public safety hazards, such as exposed irrigation piping, damaged stakes, or debris in the roadway.
The Contractor shall not perform permanent repairs to collision -related damage unless authorized by the Contract Manager. The Contractor shall not remove damaged plant material or irrigation comp onents related to vehicle collisions until the City has had an opportunity to document the damage unless removal is necessary to address a public safety hazard.
Repairs associated with vehicle collisions or third -party damage shall be performed only upon direction of the Contract Manager and shall be compensated as Unscheduled (Extra) Work in accordance with the Cost Schedule.
Routine irrigation adjustments or minor repairs necessary to prevent water loss may be performed by the Contractor prior to auth orization when necessary to prevent water waste or protect adjacent landscape areas.
2.18. STORM EVENT CLEANUP AND DOCUMENTATION
A significant storm event shall include high wind events, heavy rainfall, or other conditions ITEM 9.5.
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resulting in widespread debris or damag e as determined by the Contract Manager. Following significant storm events, the Contractor may be directed by the Contract Manager to perform storm debris removal within landscaped areas, medians, rights -of-way, and other locations covered under this contract.
Storm cleanup activities may include removal of fallen branches, limbs, plant debris, sediment, and other storm-related materials affecting landscaped areas or irrigation systems.
The Contractor shall maintain daily documentation of all storm cleanup activities, including:
• Date and location of work performed;
• Description of debris removed;
• Estimated quantity of debris removed (cubic yards or tons); • Labor hours and equipment utilized; and
• Photographic documentation of affected areas before and after cleanup, when feasible.
The Contractor shall also document the final disposal location of all storm -related debris, including:
• Name and address of disposal or recycling facility;
• Quantity of debris delivered; and
• Disposal tickets, weight receipts, or other documentation provided by the receiving facility.
All storm cleanup documentation shall be submitted to the Contract Manager within five (5) business days of completion of the work or at a frequency directed by the City.
Failure to provide required documentation may result in denial of compensation for storm cleanup work.
Storm cleanup work shall be compensated as Unscheduled (Extra) Work in accordance with the unit prices or time and materials rates identified in the Cost Schedule.
Storm debris cleanup shall be limited to debris directly attributable to a storm event or other emergency condition as determined by the Contract Manager. Routine landscape maintenance debris, including but not limited to grass clippings, seasonal leaf drop, routine pruning debris, or litter normally removed as part of regular maintenance operations, shall not be considered storm debris and shall not be eligible for additional compensation.
Storm debris cle anup activities shall only be performed upon direction from the Contract Manager unless immediate action is required to eliminate a public safety hazard.
2.19. OPTIONAL SERVICE LOCATIONS – LIGHT RAIL STATIONS
Light Rail Stations within the boundaries of the city are included as optional service sites and are contingent upon the City entering into and maintaining a separate agreement with Sacramento Regional Transit District (“SacRT”) for landscape maintenance services at those facilities.
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Inclusion of these locations in this solicitation does not guarantee that services will be authorized.
Services at the identified light rail stations shall commence only upon written authorization from the City.
Work at these locations shall consist primarily of weekly landsc ape maintenance services including litter and debris removal, trimming and pruning, composting, fertilization, chemical and mechanical weed abatement, and irrigation system monitoring and maintenance.
The Contractor shall identify landscape issues observed during routine maintenance and provide recommendations to the Contract Manager for corrective action. Corrective work shall only be performed upon direction from the Contract Manager.
Plant replacement, installation of new plant material, or irrigation system modifications shall be performed only when directed by the Contract Manager.
2.19.1 Conditional Inclusion and Removal
If the City enters into an agreement with SacRT for maintenance of the ide ntified facilities, the Contractor shall provide services at the unit prices set forth in the Proposal for those locations.
In the event:
A. The City does not finalize an agreement with SacRT; or B. The agreement between the City and SacRT is terminated, expires, suspended, or otherwise discontinued for any reason;
the affected light rail station locations shall be removed from the scope of services upon written notice from the City.
Upon removal:
• Compensation shall be adjusted to deduct the applicable monthly amounts associated with those locations;
• The Contractor shall have no claim for lost profits, damages, or additional compensation resulting from such removal; and
• No termination penalties shall apply.
2.19.2 Sacramento Regional Transit (SacRT) Safety and Access Requirements For any services performed at the Light Rail Station locations identified in Table 3, the Contractor shall comply with all applicable requirements of the City’s agreement w ith SacRT, including but not limited to safety, operational, and regulatory requirements governing work on or near rail facilities.
Prior to commencing work at any Light Rail Station location, the Contractor and all employees, subcontractors, and agents assigned to such work shall successfully complete SacRT’s required safety training, including SacRT’s “On Track Safety” course, and any additional safety orientation, certification, or access training required by SacRT. The Contractor shall not enter any t rackway, rail clearance zone, or restricted operational area unless authorized and escorted in accordance ITEM 9.5.
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with SacRT safety requirements.
Only personnel who have completed all required SacRT training and maintain current certification may perform work at the Light Rail Station locations.
The Contractor shall:
A. Coordinate training scheduling with SacRT as directed by the City; B. Ensure annual refresher training is completed as required; C. Comply with SacRT right-of-way restrictions, access limitations, escort requirements, and safety protocols; and
D. Ensure required personal protective equipment, including high-visibility safety vests, is worn at all times while on SacRT property.
Completion of required SacRT training shall be a condition precedent to performing work at the Light Rail Station locations.
Failure to comply with SacRT safety or access requirements may result in suspension of work at those locations without additional compensation to the Contractor.
All costs associated with SacRT-required training, certifications, badging, and compliance shall be included in the Contractor’s bid pricing for the Light Rail Station locations.
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/56 /57 /75 /58 /59 /78 /61 /71 /59 /60 /i255 /88 /61 /60 /60 /59 /89/79/56 /69/56 /i255/70/63/65 /71/72/73 /85 /74 /76 /75 /84 /57 /76/76/73 /85 /83 /74 /84 /75 /76 /57 /76 /76 /56 /57 /84 /90 /60 /60 /79 /65 /91 /63 /63 /87 /i255 /92 /93/79/56 /69/56 /i255/70/63/65 /71/72/73 /94 /77 /84 /57 /76/76/73 /56 /56 /74 /77 /76 /76 /57 /76 /76 /56 /57 /83 /58 /61 /71 /64 /95 /96 /i255 /97 /63 /59 /87 /i255 /98 /61 /99 /79 /i255 /100 /64 /59 /61/60/56 /69/56 /i255/70/63/65 /71/72/73 /85 /83 /84 /57 /76 /76 /73 /75 /74 /85 /101 /76 /57 /76 /76 /56 /57 /77 /102/59/71 /72 /79 /64 /i255 /103 /79 /64 /61 /71 /59 /89 /79 /i255 /100 /64 /59 /61/60/56 /69/56 /i255/70/63/65 /71/72/73 /94 /77 /84 /57 /76/76/73 /56 /56 /74 /77 /76 /76 /57 /76 /76 /56 /57 /101 /104 /71 /63 /65 /79 /i255 /58 /64 /79 /79 /99 /i255 /98 /61 /99 /79 /i255 /100 /64 /59 /61/60/56 /69/56 /i255/70/63/65 /71/72/73 /77 /85 /76 /57 /76 /76 /73 /101 /74 /77 /83 /76 /57 /76 /76 /56 /57 /94 /58 /63 /60 /63/70/59/i255 /97 /63 /59 /87 /i255 /81 /104 /95 /65 /64 /61 /96 /79 /i255 /98 /60 /93 /87 /i255 /71 /63 /i255/102/59/60 /59 /89 /59 /i255/105/106/82 /56/69/56 /i255/70/63/65 /71/72/73 /77 /74 /69 /84 /84 /57 /76/76/73 /101 /77 /74 /76 /83 /76 /57 /76 /76 /56 /57 /56 /76 /107 /63 /60 /96 /63/70/i255/98 /60 /93 /87 /i255 /80 /i255 /81 /103 /63 /64 /65 /i255 /97 /87 /i255 /71 /63 /i255 /102/59/71 /72 /79 /64 /i255 /107 /61 /79 /60 /87 /i255 /97 /87 /82 /56/69/56 /i255/70/63/65 /71/72/73 /69 /74 /69 /85 /84 /57 /76/76/73 /69 /83 /74 /101 /69 /76 /57 /76 /76 /56 /57 /56 /56 /107 /63 /60 /96 /63/70/i255/98 /60 /93 /87 /i255 /80 /80 /i255 /81/102/59/71 /72 /79 /64 /i255 /107 /61 /79 /60 /87 /i255 /97 /87 /i255 /71 /63 /i255 /86 /61 /65 /62 /59 /65 /87 /79 /60 /i255 /108 /64 /82 /56/69/56 /i255/70/63/65 /71/72/73 /56 /74 /56 /56 /84 /57 /76/76/73 /56 /85 /74 /85 /101 /76 /57 /76 /76 /56 /57 /56 /69 /107 /63 /60 /96 /63/70/i255/98 /60 /93 /87 /i255 /80 /80 /80 /i255 /81 /86 /61 /65 /62 /59 /65 /87 /79 /60 /i255 /108 /64 /i255 /71 /63 /i255 /104 /95 /65 /64 /61 /96 /79 /i255 /98 /60 /93 /87 /82 /56/69/56 /i255/70/63/65 /71/72/73 /69 /74 /69 /85 /84 /57 /76/76/73 /69 /83 /74 /101 /69 /76 /57 /76 /76 /56 /57 /56 /85 /107 /63 /60 /96 /63/70/i255/98 /60 /93 /87 /i255 /80 /88 /i255 /81 /104 /95 /65 /64 /61 /96 /79 /i255 /98 /60 /93 /87 /i255 /71 /63 /i255 /103 /59 /68 /79 /60 /i255 /92 /93 /79 /82 /56/69/56 /i255/70/63/65 /71/72/73 /56 /74 /75 /83 /76 /57 /76/76/73 /56 /77 /74 /84 /69 /76 /57 /76 /76 /56 /57 /56 /75 /103 /63 /89 /59 /64 /71 /72 /i255 /108 /64 /61 /93/79/56 /69/56 /i255/70/63/65 /71/72/73 /94 /77 /84 /57 /76/76/73 /56 /56 /74 /77 /76 /76 /57 /76 /76 /56 /57 /56 /84 /97 /63 /95 /71 /61 /79 /64 /i255 /97 /63 /59 /87 /i255 /81/102/61/60 /60 /96 /i255 /104 /71 /59 /71 /61 /63 /65 /i255 /97 /87 /i255 /71 /63 /i255 /88 /59 /65 /89 /95 /59 /64 /87 /i255 /108 /64 /82 /56/69/56 /i255/70/63/65 /71/72/73 /101 /84 /76 /57 /76/76/73 /56 /76 /74 /69 /76 /76 /57 /76 /76 /56 /57 /56 /83 /102/59/71 /72 /79 /64 /i255 /107 /61 /79 /60 /87 /i255 /97 /87 /i255 /81/102/61/60 /60 /96 /i255 /104 /71 /59 /71 /61 /63 /65 /i255 /97 /87 /i255 /71 /63 /i255 /109 /79 /71 /79 /64 /i255 /92 /i255 /102/110/58 /95 /79 /65 /i255 /98 /60 /93 /87 /82
/56/69/56 /i255/70/63/65 /71/72/73 /77 /56 /76 /57 /76 /76 /73 /101 /74 /84 /69 /76 /57 /76 /76
/56 /57 /56 /77 /80 /65 /71 /79 /64 /65 /59 /71 /61 /63 /65 /59 /60 /i255 /108 /64 /i255 /80 /i255 /81/102/59/71 /72 /79 /64 /i255 /107 /61 /79 /60 /87 /i255 /97 /87 /i255 /71 /63 /i255 /108 /59 /71 /59 /i255 /108 /64 /82 /56/69/56 /i255/70/63/65 /71/72/73 /56 /74 /94 /84 /76 /57 /76/76/73 /69 /85 /74 /75 /76 /76 /57 /76 /76 /56 /57 /56 /101/80 /65 /71 /79 /64 /65 /59 /71 /61 /63 /65 /59 /60 /i255 /108 /64 /i255 /80 /80 /i255 /81 /111 /61 /60 /89 /63 /64 /79 /i255 /97 /87 /i255 /71 /63 /i255 /104 /95 /65 /64 /61 /96 /79 /i255 /98 /60 /93 /87 /82 /56/69/56 /i255/70/63/65 /71/72/73 /83 /56 /76 /57 /76 /76 /73 /77 /74 /85 /69 /76 /57 /76 /76
/56 /57 /56 /94 /86 /61 /65 /62 /59 /65 /87 /79 /60 /i255 /108 /64 /i255 /81 /98 /79 /64 /64 /106 /91 /63 /63 /87 /i255 /108 /64 /i255 /71 /63 /i255 /103 /61 /64 /96 /110 /72 /62 /79 /60 /87 /i255/105/106/82 /56/69/56 /i255/70/63/65 /71/72/73 /85 /83 /84 /57 /76 /76 /73 /75 /74 /85 /101 /76 /57 /76 /76
/56 /57 /69 /76 /104 /95 /65 /64 /61 /96 /79 /i255 /98 /60 /93 /87 /i255 /80 /i255 /81 /104 /57 /98 /64 /61 /87 /89 /79 /i255 /104 /71 /i255 /71 /63 /i255 /103 /91 /106 /i255 /84 /76 /82
/56/69/56 /i255/70/63/65 /71/72/73 /56 /74 /94 /84 /76 /57 /76/76/73 /69 /85 /74 /75 /76 /76 /57 /76 /76
/56 /57 /69 /56 /104 /95 /65 /64 /61 /96 /79 /i255 /98 /60 /93 /87 /i255 /80 /80 /i255 /81 /107 /63 /60 /96 /63/70/i255 /98 /60 /93 /87 /i255 /71 /63 /i255/105/72/61 /71 /79 /i255 /97 /63 /110 /99 /i255 /97 /87 /82 /56/69/56 /i255/70/63/65 /71/72/73 /56 /74 /69 /69 /76 /57 /76/76/73 /56 /75 /74 /83 /75 /76 /57 /76 /76 /56 /57 /69/69/104 /95 /65 /64 /61 /96 /79 /i255 /98 /60 /93 /87 /i255 /80 /80 /80 /i255 /81/105/72/61 /71 /79 /i255 /97 /63 /110 /99 /i255 /97 /87 /i255 /71 /63 /i255 /108 /63 /95 /89 /60 /59 /96 /i255 /97 /87 /82 /56/69/56 /i255/70/63/65 /71/72/73 /56 /74 /69 /69 /76 /57 /76/76/73 /56 /75 /74 /83 /75 /76 /57 /76 /76 ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
/0 /1 /2 /3 /4 /i255 /6 /7 /i255 /8 /9 /10 /11 /12/4 /13 /14 /3 /4 /13 /i255 /15 /i255 /16 /17 /18 /19 /1 /i255/20/21/19 /22 /0 /1 /2 /3 /4 /i255 /23 /7 /i255/24/25/18 /26 /21 /9/1 /3 /i255 /27 /4 /19 /28 /26 /11 /4 /i255 /29 /21 /11 /1 /18 /26 /21 /9 /10 /i255 /30 /i255 /29 /26 /31 /12 /18 /i255 /32 /1 /26 /3 /i255 /27 /18 /1 /18 /26 /21 /9 /10 /0 /1 /2 /3 /4 /i255 /33 /7 /i255 /8 /9 /10 /11 /12/4 /13 /14 /3 /4 /13 /i255/20/21/19 /22 /i255 /34 /18 /4/35/10 /0 /12 /4 /i255 /3 /21 /11 /1 /18 /26 /21 /9 /10/i255 /26 /13 /4 /9 /18 /26 /36 /26 /4 /13 /i255 /26 /9 /i255 /18 /12 /26 /10 /i255 /18 /1 /2 /3 /4 /i255 /1 /19 /4 /i255 /26 /9 /11 /3 /14 /13 /4 /13 /i255 /1 /10 /i255 /21 /25 /18 /26 /21 /9 /1 /3 /i255 /10 /4 /19 /28 /26 /11 /4 /i255 /10 /26 /18 /4 /10 /i255 /1 /9 /13 /i255 /1 /19 /4 /i255 /11 /21 /9 /18 /26 /9 /31 /4 /9 /18 /i255 /14 /25 /21 /9 /i255 /18 /12 /4 /i255 /37 /26 /18 /38 /i255 /4 /9 /18 /4 /19 /26 /9 /31 /i255 /26 /9 /18 /21 /i255 /1 /9 /13 /i255/35/1/26/9 /18 /1 /26 /9 /26 /9 /31 /i255 /1 /10 /4 /25 /1 /19 /1 /18 /4 /i255 /1 /31 /19 /4/4/35/4/9 /18 /i255 /39 /26 /18 /12 /i255 /27 /1 /11 /19 /1/35/4/9 /18 /21 /i255 /32 /4 /31 /26 /21 /9 /1 /3 /i255 /0 /19 /1 /9 /10 /26 /18 /i255 /40 /26 /10 /18 /19 /26 /11 /18 /i255 /41 /42 /27 /1 /11 /32 /0 /43 /44 /i255 /36 /21 /19 /i255 /3 /1 /9 /13 /10 /11 /1 /25 /4 /i255/35/1/26 /9 /18 /4 /9 /1 /9 /11 /4 /i255 /10 /4 /19 /28 /26 /11 /4 /10 /i255 /1 /18 /i255 /18 /12 /21 /10 /4 /i255 /36 /1 /11 /26 /3 /26 /18 /26 /4 /10 /45 /i255/34 /9 /11 /3 /14 /10 /26 /21 /9 /i255 /21 /36 /18 /12 /4 /10 /4 /i255 /3 /21 /11 /1 /18 /26 /21 /9/10 /i255 /26 /9 /i255 /18 /12 /26 /10 /i255 /10 /21 /3 /26 /11 /26 /18 /1 /18 /26 /21 /9 /i255 /13 /21 /4 /10 /i255 /9 /21 /18 /i255 /31 /14 /1 /19 /1 /9 /18 /4 /4 /i255 /18 /12 /1 /18 /i255 /10 /4 /19 /28 /26 /11 /4 /10 /i255 /39 /26 /3 /3 /i255 /2 /4 /i255 /1 /14 /18 /12 /21 /19 /26 /46 /4 /13 /45 /i255 /27 /4 /19 /28 /26 /11 /4 /10 /i255 /1 /18 /i255 /18 /12 /4 /i255 /26 /13 /4 /9 /18 /26 /36 /26 /4 /13 /i255 /3 /26 /31 /12 /18 /i255 /19 /1 /26 /3 /i255 /10 /18 /1 /18 /26 /21 /9 /10 /i255/10 /12 /1 /3 /3 /11 /21/35/35/4/9 /11 /4 /i255 /21 /9/3 /38 /i255 /14 /25 /21 /9 /i255 /39 /19 /26 /18 /18 /4 /9 /i255 /1 /14 /18 /12 /21 /19 /26 /46 /1 /18 /26 /21 /9 /i255 /36 /19 /21/35/i255/18 /12 /4 /i255 /37 /26 /18 /38 /45 /0 /12 /4 /i255 /8 /9 /10 /11 /12 /4 /13/14 /3 /4 /13 /15 /16 /17 /18 /19 /1 /i255/20/21/19 /22 /i255 /47 /14 /1 /9 /18 /26 /18 /26 /4 /10 /i255 /10 /12 /21 /39 /9 /i255 /26 /9 /i255 /18 /12 /26 /10 /i255 /18 /1 /2 /3 /4 /i255 /1 /19 /4 /i255 /25 /19 /21 /28 /26 /13 /4 /13 /i255 /36 /21 /19 /i255 /18 /12 /4 /i255 /25 /14 /19 /25 /21 /10 /4 /i255 /21 /36 /i255 /11 /21/35/25/1 /19 /26 /9 /31 /i255 /25 /19 /21 /25 /21 /10 /1 /3 /10 /45 /i255 /48 /1 /38/35/4/9 /18 /i255 /36 /21 /19 /i255 /10 /14/11 /12 /i255 /39 /21 /19 /22 /i255 /39 /26 /3 /3 /2 /4 /i255 /2 /1 /10 /4 /13 /i255 /21 /9 /i255 /18/12 /4 /i255 /1 /11 /18 /14 /1 /3 /i255 /47 /14 /1 /9 /18 /26 /18 /26 /4 /10 /i255 /21 /36 /i255 /39 /21 /19 /22 /i255 /25 /4 /19 /36 /21 /19/35/4/13 /49 /i255 /1 /10 /i255 /13 /26 /19 /4 /11 /18 /4 /13 /i255 /1 /9 /13 /i255 /1 /25 /25 /19 /21 /28 /4 /13 /i255 /2 /38 /i255 /18 /12 /4 /i255 /37 /26 /18 /38 /49 /i255 /14 /9 /3 /4 /10 /10 /i255 /21 /18 /12 /4 /19 /39 /26 /10 /4 /i255 /10 /25 /4 /11 /26 /36 /26 /4 /13 /i255 /26 /9 /i255 /18 /12 /4 /i255 /11 /21 /9/18 /19 /1 /11 /18 /45 /i255 /50 /3 /3 /26 /19 /19 /26 /31 /1 /18 /26 /21 /9 /i255 /39 /21 /19 /22/i255 /14 /9 /13 /4 /19 /i255 /18 /12 /26 /10 /i255 /8 /9 /10 /11 /12 /4 /13 /14 /3 /4 /13 /i255 /41 /16 /17 /18 /19 /1 /44 /i255/20/21/19 /22 /i255 /8 /9 /26 /18 /i255 /48 /19 /26 /11 /4 /i255 /27 /11 /12 /4 /13 /14 /3 /4 /i255 /26 /10 /i255 /3 /26/35/26/18 /4 /13 /i255 /18 /21 /i255 /19 /4 /25 /1 /26 /19 /i255 /1 /9 /13 /i255 /19 /4 /25 /3 /1 /11 /4/35/4/9 /18 /i255 /26 /9 /30 /22 /26 /9 /13 /i255 /21 /36 /i255 /4 /17 /26 /10 /18 /26 /9 /31 /i255 /26 /19/19 /26 /31 /1 /18 /26 /21 /9 /10 /38 /10 /18 /4/35/i255/11 /21/35/25/21 /9 /4 /9 /18 /10 /45 /i255/20/21/19 /22 /i255/35/1/38 /i255 /26 /9 /11 /3 /14 /13 /4 /i255/35/26/9 /21 /19 /i255 /1 /13 /51 /14 /10 /18/35/4/9 /18 /10 /i255 /21 /19 /i255 /19 /4 /11 /21 /9 /36 /26 /31 /14 /19 /1 /18 /26 /21 /9 /i255 /9 /4 /11 /4 /10 /10 /1 /19 /38 /i255 /18 /21 /i255 /19 /4 /10 /18 /21 /19 /4 /i255 /36 /14 /9 /11 /18 /26 /21 /9 /1 /3 /26 /18 /38 /i255 /13 /14 /4 /i255 /18 /21 /i255 /25 /12 /38 /10 /26 /11 /1 /3 /i255 /13/1/35/1/31 /4 /i255 /21 /19 /21 /2 /10 /18 /19 /14 /11 /18 /26 /21 /9 /10 /49 /i255/10 /14 /11 /12 /i255 /1 /10 /i255 /18 /19 /4 /4 /i255 /19 /21 /21 /18 /10 /45 /i255 /27 /38 /10 /18 /4/35/i255/19 /4 /13 /4 /10 /26 /31 /9 /49 /i255 /14 /25 /31 /19 /1 /13 /4 /10 /49 /i255 /4 /17 /25 /1 /9 /10 /26 /21 /9 /i255 /21 /36 /i255 /26 /19 /19 /26 /31 /1 /18 /4 /13 /i255 /1 /19 /4 /1 /10 /49 /i255 /21 /19 /i255 /26/35/25/19 /21 /28 /4/35/4/9 /18 /10 /i255 /18 /21 /i255 /10 /38 /10 /18 /4/35/i255/25 /4 /19 /36 /21 /19/35/1/9/11 /4 /i255 /1 /19 /4 /4 /17 /11 /3 /14 /13 /4 /13 /i255 /14 /9 /3 /4 /10 /10 /i255 /10 /4 /25 /1 /19 /1 /18 /4 /3 /38 /i255 /1 /14 /18 /12 /21 /19 /26 /46 /4 /13 /i255 /2 /38 /i255 /18 /12 /4 /i255 /37 /26 /18 /38 /45 /52 /53 /54/55/56 /57 /58 /59 /60 /i255 /62 /63 /64 /65 /i255 /62 /66 /i255 /67 /i255 /68 /69 /58 /70 /71 /72 /70 /66 /60 /73 /i255 /74 /75 /i255 /59 /63 /i255 /76 /63 /73 /66 /i255 /77 /72 /73 /73 /60 /78 /i255 /74 /75 /79 /52/54/52 /i255/80/63/70 /59/57/81 /52 /82 /83 /84 /85 /53 /85/85/81 /52 /86 /82 /87 /54 /85 /53 /85 /85 /88 /89 /90 /91 /92 /93 /94 /95 /96 /97 /95 /98 /98 /99 /98 /98 /100 /101 /102 /103 /i255 /105 /90 /103 /106/107 /103 /108 /109 /110 /101 /111 /90 /101 /89 /102/112/113/91 /102 /90 /101 /90 /114/115 /102 /101 /90 /i255 /89 /116 /i255/117/103/91 /108 /113 /110 /103/115 /102 /101 /90 /i255 /118 /89 /108 /90/88 /89 /90 /91 /92 /54 /53 /52 /119 /70 /59 /58 /64 /58 /120 /72 /59 /60 /66 /i255 /72 /70 /70 /121 /72 /73 /i255 /122 /121 /66 /123 /60 /59 /i255 /71 /63 /75 /i255
/124 /70 /125 /64 /57 /60 /66 /121 /73 /60 /66 /126 /127 /128 /59 /75 /72 /i255/56/63/75 /65 /82 /i255 /58 /70 /64 /73 /121 /66 /60 /66 /i255 /58 /70 /i255 /59 /57 /60 /i255 /129 /58 /66 /i255 /76 /75 /72 /70 /66 /i255 /130 /63 /59 /72 /73 /53
/52/52 /i255 /78 /60 /72/75/81 /52 /85 /85 /82 /85 /85 /85 /53 /85/85/81 /52 /85 /85 /82 /85 /85 /85 /53 /85 /85
/88 /89 /90 /91 /92 /93 /96 /98/98 /97 /98 /98 /98 /99 /98 /98 /100 /101 /102 /103 /i255 /105 /90 /103 /106/107 /103 /108 /109 /110 /101 /111 /90 /101 /89 /102/112/113/91 /102 /90 /101 /90 /114/115 /102 /101 /90 /i255 /89 /116 /i255/117/103/91 /108 /113 /110 /103/115 /102 /101 /90 /i255 /118 /89 /108 /90/88 /89 /90 /91 /92 /55 /53 /52 /131/72/59 /57 /60 /75 /126/131/58/73 /73 /125 /i255 /132 /59 /72 /59 /58 /63 /70 /i255 /i255/133/i255 /134 /72 /75 /65 /58 /70 /123 /i255 /135 /63 /59
/52/54/52 /i255/80/63/70 /59/57/81 /52 /82 /83 /84 /87 /53 /85/85/81 /52 /86 /82 /87 /136 /85 /53 /85 /85 /55 /53 /54 /69 /58 /70 /71 /72 /70 /66 /60 /73 /i255 /132 /59 /72 /59 /58 /63/70/52 /54/52 /i255/80/63/70 /59/57/81 /84 /86 /85 /53 /85 /85 /81 /136 /82 /85 /83 /85 /53 /85 /85 /55 /53 /55 /137 /63 /75 /66 /63 /138 /72 /i255 /130 /63 /139 /70 /60 /i255 /132 /59 /72 /59 /58 /63/70/52 /54/52 /i255/80/63/70 /59/57/81 /84 /86 /85 /53 /85 /85 /81 /136 /82 /85 /83 /85 /53 /85 /85 /55 /53 /83 /132 /121 /70 /75 /58 /125 /60 /i255 /132 /59 /72 /59 /58 /63 /70 /i255/133/i255/134 /72 /75 /65 /58 /70 /123 /i255 /135 /63 /59
/52/54/52 /i255/80/63/70 /59/57/81 /52 /82 /83 /84 /87 /53 /85/85/81 /52 /86 /82 /87 /136 /85 /53 /85 /85 /88 /89 /90 /91 /92 /93 /95/96 /97 /140 /94 /98 /99 /98 /98 /100 /101 /102 /103 /i255 /105 /90 /103/106/107 /103 /108 /109 /110 /101 /111 /90 /101 /89/102/115 /102 /101 /90 /i255 /89 /116 /i255/117/103/91 /108 /113 /110 /103/115 /102 /101 /90 /i255 /118 /89 /108 /90 ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
/0 /1/2/3 /4 /5 /6 /7 /4 /5 /6 /i255 /4 /9 /9 /5 /7 /5 /10 /6 /4 /11 /i255 /7 /12 /13/14/2 /i255 /15 /16 /i255 /14/7/17 /18 /1 /19 /18 /0 /1/20/3 /4 /5 /6 /7 /4 /5 /6 /i255 /4 /9 /9 /5 /7 /5 /10 /6 /4 /11 /i255 /15 /21 /13 /12 /22 /23 /24 /13 /10 /12 /6 /9 /25 /10 /26 /27 /13 /i255 /4 /13 /27 /4 /i255 /28 /27 /13 /i255/29/10/6 /7 /21
/2 /i255 /15 /16 /i255 /14/7/17 /18 /1 /19 /18
/0 /1 /19 /30/6/31 /32 /4 /11 /11 /i255 /33 /34 /27 /4 /9 /i255 /35 /27 /13 /15 /10 /6 /36 /33 /i255 /11 /4 /22 /10 /13 /i255 /4 /15 /i255 /13 /27 /16 /12 /5 /13 /27 /9 /2 /i255 /21/13/17 /37 /38 /1 /18 /18
/0 /1 /0 /30/6/31 /32 /4 /11 /11 /i255 /33 /32 /13 /27 /39 /i255/3/27/29/22/27 /13 /36 /33 /i255 /11 /4 /22 /10 /13 /i255 /4 /15 /i255 /13 /27 /16 /12 /5 /13 /27 /9 /2 /i255 /21/13/17 /19 /38 /1 /18 /18
/0 /1 /38 /30/28/27 /13 /4 /7 /10 /13 /i255 /39 /5 /7 /21 /i255 /15/29/4/11 /11 /i255 /27 /16 /12 /5 /28/29/27/6 /7 /i255 /40 /15 /41 /5 /9 /i255 /15 /7 /27 /27 /13 /36 /i255 /29/5/6 /5 /i255 /11 /10 /4 /9 /27 /13 /36 /i255 /25 /10/29/28/4 /25 /7 /i255 /7 /13 /4 /25 /41 /i255 /11 /10 /4 /9 /27 /13 /42
/2 /i255 /21/13/17 /43 /18 /18 /1 /18 /18
/0 /1 /43 /44/29/4/11 /11 /i255 /27 /16 /12 /5 /28/29/27/6 /7 /i255 /40 /15 /41 /5 /9 /i255 /15 /7 /27 /27 /13 /i255 /10 /13 /i255 /15 /5/29/5/11 /4 /13 /42 /i255 /39 /5 /7 /21 /10 /12 /7 /i255 /10 /28 /27 /13 /4 /7 /10 /13
/2 /i255 /21/13/17 /43 /18 /18 /1 /18 /18
/0 /1 /37 /2 /38 /31 /24 /4 /11 /11 /10 /6 /i255 /7 /13 /27 /27 /i255 /13 /27 /28 /11 /4 /25 /27/29/27/6 /7
/2 /i255 /27/4/17 /20 /20 /18 /1 /18 /18
/0 /1 /45 /46 /5 /26 /27 /31 /24 /4 /11 /11 /10 /6 /i255 /7 /13 /27 /27 /i255 /13 /27 /28 /11 /4 /25 /27/29/27/6 /7
/2 /i255 /27/4/17 /45 /18 /1 /18 /18
/0 /1 /47 /20 /31 /20 /33 /48 /45 /49 /i255 /11 /10 /9 /24 /27 /28 /10 /11 /27 /i255 /7 /13 /27 /27 /i255 /15 /7 /4 /41 /27 /15 /i255 /39 /23 /20 /i255 /25 /5 /6 /25 /21 /i255 /7 /5 /27 /15 /2 /i255 /15 /27/7/17 /20 /18 /1 /18 /18
/0 /1 /2 /18 /20 /i255 /7 /13 /27 /27 /i255 /7 /5 /27/15/2 /i255 /28 /4 /5/13/17 /0 /1 /18 /18 /0 /1 /2 /2 /30/6/27 /31 /24 /4 /11 /11 /10 /6 /i255
/15 /21 /13 /12 /22 /23 /24 /13 /10 /12 /6 /9 /25 /10 /26 /27 /13 /i255 /13 /27 /28 /11 /4 /25 /27/29/27/6 /7
/2 /i255 /27/4/17 /19 /38 /1 /18 /18
/0 /1 /2 /20 /46 /5 /26 /27 /31 /24 /4 /11 /11 /10 /6 /i255 /15 /21 /13 /12 /22 /i255 /13 /27 /28 /11 /4 /25 /27/29/27/6 /7
/2 /i255 /27/4/17 /38 /38 /1 /18 /18
/0 /1 /2 /19 /30/6/27 /i255 /14 /11 /4 /7 /i255 /24 /13 /10 /12 /6 /9 /25 /10 /26 /27 /13 /i255 /40 /43 /0 /i255 /28 /11 /4 /6 /7 /i255 /25 /10 /12 /6 /7 /36 /i255 /10 /13 /i255 /24 /13 /27 /4 /7 /27 /13 /42 /2 /i255 /27/4/17 /0 /38 /1 /18 /18
/0 /1 /2 /0 /44 /10/9/2 /i255 /15 /16 /i255 /14/7/17 /19 /1 /18 /18 /0 /1 /2 /38 /3/12/11 /25/21/2 /i255 /25/50/17 /2 /38 /18 /1 /18 /18 /0 /1 /2 /43 /51 /27 /25 /10/29/28/10 /15 /27 /9 /i255 /24 /13 /4 /6 /5 /7/27/2 /i255 /25/50/17 /20 /38 /18 /1 /18 /18 /0 /1 /2 /37 /52 /4 /5 /6 /22 /5 /13 /9 /i255 /53 /2 /45 /18 /43 /31 /35 /52 /44 /31 /44 /54/3/2 /i255 /27/4/17 /2 /45 /1 /47 /43 /0 /1 /2 /45 /52 /4 /5 /6 /22 /5 /13 /9 /i255 /53 /2 /45 /2 /20 /31 /35 /52 /44 /31 /44 /54/3/2 /i255 /27/4/17 /20 /19 /1 /20 /18 /0 /1 /2 /47 /52 /4 /5 /6 /22 /5 /13 /9 /i255 /13 /10 /7 /10 /13 /i255 /28 /10 /28 /31 /12/28/2 /i255 /27/4/17 /2 /0 /1 /37 /38 /0 /1 /20 /18 /52 /4 /5 /6 /22 /5 /13 /9 /i255 /55 /56 /51 /i255 /55 /27 /13 /5 /22 /5 /13 /9 /i255 /27/29/5/7 /7 /27 /13
/2 /i255 /27/4/17 /20 /43 /1 /19 /45
/0 /1 /20 /2 /52 /4 /5 /6 /22 /5 /13 /9 /i255 /53 /0 /0 /i255 /34 /52 /32 /i255 /16 /12 /5 /25 /41 /i255 /25 /10 /12 /28 /11 /27 /13
/2 /i255 /27/4/17 /2 /19 /18 /1 /0 /43
/0 /1 /20 /20 /52 /4 /5 /6 /22 /5 /13 /9 /i255 /53 /2 /0 /18 /18 /i255 /15 /27 /13 /5 /27 /15 /i255 /28 /13 /27 /15 /15 /12 /13 /27 /i255 /25 /10/29/28/27 /6 /15 /4 /7 /5 /6 /24 /i255 /14 /11 /10 /10 /9 /i255 /22 /12 /22 /22 /11 /27 /13
/2 /i255 /27/4/17 /0 /1 /45 /38
/0 /1 /20/19/57 /12 /6 /7 /27 /13 /i255 /35 /58 /35 /i255 /15 /27 /13 /5 /27 /15 /i255 /0 /33 /i255 /28 /10 /28 /31 /12 /28 /i255 /24 /27 /4 /13 /i255 /9 /13 /5 /26 /27 /6 /i255 /13 /10 /7 /10 /13 /2 /i255 /27/4/17 /2 /2 /1 /20 /37
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
/0 /1 /2/0/3 /4 /5 /6 /7 /8 /i255 /10 /11 /10 /i255 /12 /7 /8 /13 /7 /12 /i255 /14 /2 /15 /i255 /16 /17 /16 /18 /4 /16 /i255 /19 /7 /20 /8 /i255 /21 /8 /13 /22 /7 /5 /i255 /8 /17 /6 /17 /8 /14 /i255 /7/20/23 /2 /24 /1 /25 /26
/0 /1 /2/27/28 /17 /8 /17 /i255 /29 /30 /18 /27 /31 /18 /10 /32 /i255 /12 /7 /8 /13 /7 /12 /i255 /12 /6 /8 /7 /20/33/i255/34 /4 /34 /34 /35 /7 /8
/14 /i255 /7/20/23 /14 /1 /36 /0
/0 /1 /2 /26 /10 /7 /16 /37 /17 /i255/38/37/6 /20 /34 /4 /34 /34 /35 /7 /8 /i255 /7/33/13/6 /6 /7 /8
/14 /i255 /7/20/23 /14 /25 /1 /39 /24
/0 /1 /2 /25 /28 /7 /37 /40 /35 /13 /5 /7 /41 /5 /7 /6 /20 /42 /13 /5 /i255 /21 /8 /13 /16 /16 /7 /8 /i255 /35 /13 /5 /7 /i255 /16 /7 /8 /i255 /14 /31 /31 /i255 /42 /6 /14 /i255 /7/20/23 /2 /25 /1 /27 /26
/0 /1 /2 /36 /43 /8 /13 /16 /i255 /13 /8 /8 /13 /19 /20 /6 /13 /17 /5 /i255 /44 /18 /42 /13 /35 /6 /7 /8 /i255 /14 /i255 /14 /41 /2 /15
/14 /i255 /7/20/23 /2 /0 /1 /31 /31
/0 /1 /2 /24 /43 /8 /13 /16 /i255 /13 /8 /8 /13 /19 /20 /6 /13 /17 /5 /i255 /16 /8 /7 /12 /12 /4 /8 /7 /i255 /8 /7 /19 /4 /35 /20 /6 /17 /8 /i255 /14 /i255 /14 /41 /2 /15 /14 /i255 /7/20/23 /0 /27 /1 /31 /31
/0 /1 /39 /31 /45 /20 /6 /37 /40 /13 /5 /19 /i255 /12 /17 /35 /7 /5 /17 /13/21/14 /i255 /7/20/23 /2 /27 /1 /0 /24 /0 /1 /39 /14 /14 /15 /i255 /8 /7/33/17/6 /7 /i255 /37 /17 /5 /6 /8 /17 /35 /i255 /22 /20 /35 /22 /7 /i255 /46 /13 /5 /12 /6 /20 /35 /35 /20 /6 /13 /17 /5 /i255 /17 /5 /35 /47 /48 /14 /i255 /7/20/23 /2 /31 /31 /1 /31 /31
/0 /1 /39 /2 /14 /18 /14 /41 /2 /15 /i255 /8 /7/33/17/6 /7 /i255 /37 /17 /5 /6 /8 /17 /35 /i255 /22 /20 /35 /22 /7 /i255 /46 /13 /5 /12 /6 /20 /35 /35 /20 /6 /13 /17 /5 /i255 /17 /5 /35 /47 /48 /14 /i255 /7/20/23 /2 /2 /31 /1 /31 /31
/0 /1 /39 /39 /2 /15 /i255 /8 /7/33/17/6 /7 /i255 /32 /17 /5 /6 /8 /17 /35 /i255 /49 /20 /35 /22 /7 /i255 /46 /13 /5 /12 /6 /20 /35 /35 /20 /6 /13 /17 /5 /i255 /17 /5 /35 /47 /48 /14 /i255 /7/20/23 /2 /27 /31 /1 /31 /31
/0 /1 /39 /0 /24 /18 /22 /17 /35 /6 /i255 /34 /20 /6 /6 /7 /8/47/14 /i255 /7/20/23 /36 /1 /31 /31 /0 /1 /39 /27 /24 /18 /22 /17 /35 /6 /i255 /8 /7 /37 /40 /20 /8 /19 /7 /20 /34 /35 /7 /i255 /34 /20 /6 /6 /7 /8 /47
/14 /i255 /7/20/23 /39 /31 /1 /31 /31
/0 /1 /39 /26 /14 /2 /18 /22 /17 /35 /6 /i255 /34 /20 /6 /6 /7 /8/47/14 /i255 /7/20/23 /2 /27 /1 /31 /31 /0 /1 /39 /25 /30 /20 /37 /50 /42 /35 /17 /51 /i255 /16 /8 /7 /22 /7 /5 /6 /17 /8 /i255 /13 /5 /12 /4 /35 /20 /6 /7 /21 /i255 /37 /17 /22 /7 /8 /14 /i255 /7/20/23 /14 /27 /31 /1 /31 /31
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
MOONGLOW DR
BOUCHET WAY
BRUBEC
KDR
MARDI
GR
AS
CT
DIXIELAND
WAY
RAGTIME CIR
BALADA WAY
BELLONE WAY
BASIE WAY
RESERVE DR
QUALITY DR
DATA DR INT
ERNATIO
NAL DR
CAPITAL CENTER DR
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´
Sheet 1 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
1 - California Jazz
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
ALLEY 13
ALLEY 12
AISLE 12
AISLE 5
AISLE 1
AISLE 8
ZIRO
NECT
BUSHEL WAY
WILEY WAY
AISLE 3
ARRINGTON DR
ALLEY 16GOSPORT WAY
AISLE 7
ALLEY 11
AISLE 11
FORGE WAY
AISLE 14
CORRELL WAY
ALLEY 17
CHELMER WAY
FOXTON WAY
FINO CT
AISLE 13
ALLEY 65
ALLEY 56
ALLEY 59
ALLEY 60
ALLEY 64
ALLEY 57
ALLEY 58
ALLEY 66
ALLEY 63
BAROSSA CT
ALLEY 5
MERITAGE CT
RUSHALL CT
ALLEY 62
MOONGLOW DRBRUBECK DR
ALLEY 61
CELAR CT
BIANCO CT
TURAN CT
MINTURN WAY
PITKIN WAY
STOURPORT WAY
FEMOYER ST
BIGNEY CT
MERRICK WAY
OAKHAM DR
EADES WAY
LEXIACT
BRIX
CT
TY
SLEYWAY
AISLE 6
SLYVANER DR
GRACIANO CT
OBESTER CT
BOUQUET CT
TANIN CT
AISLE 4
FROGS LEAP DR
SOLERA DR
ZIRONE WAY
PELARA CT
HESS CT
DEBINA CT
WINDROW WAY
SPANNA CT
VIANO CT
FLAGLER WAY
AGRIA CT
NATHROP WA
Y
APPERLY WAY
BOUCHET
WAY
ALLEY 9B
ME
RITAGEDR
TREFETHEN
CT
CAP ROCK WAY
ENVERO WAY
ROBOLA WAY
ALB
ANA
W
AY
BRIX WAY
ALLEY 8
LEA STE
RLING
W
AY
ALLEY 18
GRA
CIANO
DR
OSELOT WAY
PON
ZI CT
HOSPITAL WAY
NED
ERLAND WAY
ROMA
NO
CT
ROBUST WAY
ABOTO WAY
AISLE 2
PINELLA WAY
FIORE DR
QUEENSARBOR
DR
DIXIELAND
WAY
NOUV
EAU WAY
ALLEY 14
BARDEN DR
ALLEY 15
BYINGTON WAY
AUVERNAT DR
HUSCH WAY
NO
AHB
LOMQU
IST
W
AY
ALL
EY 4
ALLEY 1
AL
LEY 3
RIOJOWAY
VIANSA W
AY
BROLIO CT
ALLEY 2
RULANDER WAY
GELVANI WAY
BLANCHETTE WAY
DENKER ST
WA
TERB
ROOK W
AY
PELARA WAY
RAGTIME CIR
DEBINA
WAY
RUSSET WAY
BARLEY WAY
CAR
MENETWAY
PETER A MCCUEN BLVD
BIANCO WAY
BAROQUE DR
TINTA FINA DR
VERDECA WAY
MUSCAT W
AY
PORTICO CIR
RAINSONG C
IR
FABER WAY
NOBLESSA
WAY
FEND
ANTDR
KLEVNER WA
Y
CAPITAL VILLAGE LN
CORVINA DR
BALADA WAY
DURELLO CIR
BELLONE
WAY
BASIE WAY
WHITE ROCK RD
ZINFAN
DEL DR
SPOT
ODR
RESERVE DR
BAROQ
UE DR
FEMO
YER S
T
BEAR HOLLOW DR
QUALITY DR
DATA DR
KILGOR
ERD
TOWER PARK DR
BRIDGEWAY DR
ATHERSTONE DR
INTERNATIONAL
DR
PRO
SPECT PA
RK DR
CAPIT
AL CENTERDR
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´
Sheet 2 of 23
City of Rancho Cordova
Public
Works
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
2 - Capital Center II (International)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
ALLEY 17
ALLEY 13
ALLEY 12
AISLE 7
BIGNEY CT
ALLEY 2
WILEY WAY
ALLEY 10
AISLE 8
AISLE 3
ALLEY 6
AISLE 1
ARRINGTON DR
GOSPORT WAY
WRAYSBURY WAY
ALLEY 16
AISLE 10
BARNSLEY DR
ALLEY 11
AISLE 5
AISLE 14
CHELMER WAY
STOURPORT WAY
RUSHALL CT
AISLE 13
BIANCO CT
PIT
KIN WAY
M
INTU
RN
WA
Y
MOW
BRA
YW
AY
OAKHAM DR
TYSLEY WAY
AISLE 11
BRIDGEWAY DR
AISLE 12
AISLE 6
TREFETHEN CT
EADES WAY
PELARA CT
MARDI G
RAS CT
VIANO CT
NATHROPWAY
APPERLY WAY
PINELLAWAY
AISLE 4
MERRICK WAY
PELARA WAY
ALLEY 7
HAVIS
HAM WAY
DIXIELAND WA
Y
ALLEY 5
CORREL
LW
AY
BRINDLEY WAY
NED
ERLAND WAY
FLAGL
ERW
AY
THORLEY WAY
LEA STERLING WAY
ALLEY 9B
AISLE 2
ALLEY 14
ALLEY 15
BARDEN DR
BIANCO WAY
ALLEY 9A
NO
AHBLOM
QUIST W
AY
ALL
EY 4
ALLEY 1
DISK DR
CAPITAL VILLAGE LN
BASIE WAY
CORVINA DR
ZIN
FAN
DEL DR
DATA DR
WHITE ROCK RD
QUALITY DR
INTERNATIONAL DR
TOWER PARK DR
BRID
GEW
AY DR
ATHERSTONE DR
CAPITAL C
ENTER
DR
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´
Sheet 3 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
3 - Capital Center II (Zinfandel)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
ALLEY 13ALLEY 12
AISLE 3
AISLE 1
VIANO CT
WILEY WAY
AISLE 8
ALLEY 10 ALLEY 6
ARRINGTON DR
GOSPORT WAY
WRAYSBURY WAY
ALLEY 16
AISLE10
BARNSLEY DR
AISLE 7
ALLEY 11
AIS LE 5
AISLE 14
ALLEY 17
ALLEY
8 MOWBRAY WAY
SAMASCO WAY
BRIX WAY
RUSHALL CT
AISLE 13
TURAN CT
PITKIN WAY
M
INT
URN
W
AY
CHELMER WAY
OAKHAM DR
FENDANT DR
FOX
TON
W
AY
LEXIACT
TYSLEY WAY
BRIDGEWAY DR
AISLE 11
AISLE 12
AISLE 6
EADES WAY
PELARA CT
NAT
HROP WAY
APPERLY WAY
BIA
NCO WA
Y
AISLE 4
STOURPORT WAY
MERRICK WAY
HAVIS
HAM
WAY
ALLEY 5
ALLEY 18
CO
RRE
LLWAY
BRINDLEY WAY
NEDERLAND W
AY
FLAGLER WA
Y
THORLEY WAY
ROMANO CT
LEA STERLING WAY
ALLEY 9B
ALLEY 7
AISLE 2
FABER WAY
FIORE DR
ALLEY 14
ALLEY 15
BARDEN DR
ALLEY 9A
NOAHBLO
M
QUIST WAY
AL
LEY 4
ALLEY 1
ALLEY 3
ALLEY 2
PELARA WAY
DISK DR
CORVINA DR
CAPITAL VILLAGE LN
DATA DR
BAROQUE DR
ZINFA
NDEL DR
INTERNATIONAL DR
TOWER PARK DR
BRIDGEWA
YDR
ATHERSTONE DR
PR
OSPECT
PARK DR
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´
Sheet 4 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
4 - Capital Village
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
BEXLEY DR
RE
BA
CT
SATOW DR
SKYWARD CT WILDWIND CT
JULIANA WAY
GOULD WAY
GLE
NMOOR
DR
NUT P
LAINS D
R
PISTACHIO WAYCRAWFORD WAY
ELLENWOOD AVE
HARTSELLE WAY
MISTY MORNING CIR
DE SOTO WAY
MADDIEWOOD CIR
SUNOL WAY
ROUTIER RD
VANGUARD DR
OLDPLACERVILLERD
ROUTIER RD
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´
Sheet 5 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
5 - Ellenwood Ave
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
FOLSOM SOUTH CANAL
CITRUS RD
GOLLER CT
ROBALO CT
JUNC
TIO
N
CT
WINDHAVEN LN
CLUB HO
USE DR
KAYWOOD CT
WILDERNESS RD
ROLLING RIVER LN
GU
M
TREEDR
COBBLEOAK
CT
PEZ GALLO PL
PARGO PL
CRYSTAL VIEW LN
OLEANDER VIEW WAY
SEA BREEZE WAY
PY
RI
TES CT
MANTA PL
WOODKIRK CT
PINEACRE LN
TIBER RIVER DR
ROYALWOOD LNFLORAL HILLS WAY
RASHAWN DR
ST
ONE R
IVERCT
PEZ
VEL
A
PL
SHERI RIDGE WAY
NOBEL CREST LN
PALM VIEW LN
SALISBURY RD
ERLA CT
CILKER RIVER WAY
SABALO CT
NEW RIVER CIR
SUNBEAM WAY
HERITAGE GLEN LN
SIERRA VISTA DR
SUNNY HILLS DR
ZINFANDEL D
R
GOLDEN INN WAY
SPREADING OAK LN
PRESTIGE LN
SABALO WAY
NE
W
EUREKA WAY
ROCKY HILLS LN
SUNR
ISEBLVDNB US 50WBON
KLAMATH RIVER DR
COBBLESTONE DR
RAVINE CIR
HIRSCHFELD WAY
FILMORE LN
WHISPERING PINES DR
SUNRISE BLVD SB US 50 EB ON
AUTUMNWIND LN
SUNRISE BLVD NB US 50 EB ON
SUNRIS
E BLVD US 50
EB ON
POINT EAST DR
ROYAL CREST CIR
US 50WB SUNRISE BLVD OFF
SUNRISE BLVD SB U
S50 W
BON
PYRITES WAY
MERCANTILE DR
TR
INITY R
IVER DR
ZINFANDEL DR
BRI
DLEWOOD
DR
CITR
US RD
GRENNAN CT
GOLD RIVER RD
VEHI
CLE DR
AMALGAM WAY
FOLSOM BLVD
COLOMA RD
SUNRISE BLVD
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´
Sheet 6 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
6 - Citrus Road Bike Trail
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
NADA CT
DREXEL CT
GONZALEZ WAY
ORBIT CT
ABBOT CTSTOKE CT
RYDE CT
CIRRUS WAY
CASIMER CT
CENTAUR CT
HARTFORD CT
ZODIAC CT
COMET CT
CHARTERS CT
MONTE VALLO CT
KETCHAM DR MALOS WAY
REBA CT
WEIKERT DR
MOONGLOW DR
BRIARWOOD MHP
SILVER WINGS ST
DUTCHESS WAY
KNIGHT CT
FIRESIDE WAY
BORMAN ST
VIEWOO
DS CT
EMPEROR WAY
BUTLER C
T
MAJESTY WAY
EKNES ST
TENWOODS CT
NOSLER C
T
MAGICW
OODS CT
CHERTSEY CT
GILRUTH ST
CHAPLAIN AVE
SHRINE WAY
BLE
CKEL
YST
SMITHLEE DR
BRUBEC
KDR
METEOR DR
DEBELLEVUE ST
SAGEW
OODCT
SCHIRRA AVE
BLACKCORALW
AY
MADD
IEWOOD CIR
COUNTESS WAY
COUNT WAY
LEMAY ST
JUPITER DR
POOLE DR
SATOW DR
STIRLING PAR
KDR
SKYWARD CT
W
LA LOM
ADR
KING
DR
TWILLEY DR
WILDWIND CT
MARDI
GRASCT
SEPTER
CAHILL CT
RAMSGATEWAY
AUTUMN BREEZE WAY
CHE
TTENHA
M
DR
NEBULA WAY
GOULD WAY
DIXIELAN
DW
AY
LORD WA
Y
MATHER
FIELD RD SBUS
50EB
ON
ROMFORD WAY
MACREADY AVE
ABINGTON WAY
PATRIOTLN
HOSP
ITAL
WAY
FROOMCIR
NUT PLAINS DR
NEELY WAY
SIERRA CREST WAY
GRISSOM AVE
PEGASUS WAY
PISTACHIO WAYCRAWFORD WAY
M
ATHER
FIELDRD NB US50WBON
SATURN DR
PORTSMO
UTH D
R
COUNTRY WAY
TEMPLE
SEABORGWAY
AIR CORP WAY
ELLENWOOD AVE
BROMLEY WAY
TORY LN
ARMSTRONG AVE
NORDEN AVE
MATHER BLVD
SUPERFORTRESS AVE
RAGTIME CIR
MARG
ATEW
AY
TIFFANY WEST
WAY
VON
KARMAN
ST
PLACER LN
WHITEHEAD ST
M
ISTY MORNING CIR
FOLKLORE WAY
BULLARD ST
REYMOUTH AVE
BASIE WAY
COUNT
RYSIDE WAY
TERR
IER WAY
GOINYOUR WAY
PETER A MCCU
ENBLV
D
FELTHAM WAY
SANBURY CIR
DE SOTO WAY
CH ISWELL WAY
LAURELHURSTDR
BEXLEY DR
FEDERALI
STLN
GLENMOOR DR
SUNOL WAY
ROUTIER RD
REDCOAT LN
ABBOTTFORD WAY
HOGARTH DR
CORBIN
WAY
RAMOS CIR
HARTSELLE WAY
DENKER ST
US50 WB MATHER FIELD RD OFF
US 50 EB MATHER FIELD RD OFF
SCHRIEVER AVE
MATHER FIELD RD SB
US 50 W
BON
MATH
ER F
IELD RD NB U
S50 EB ON
MILLS STATION RD
PISCES DR
S WHITE ROCK RDHORN RD
RESERVE DR
ELMERCADO DR
EX
PLOR
ER DR
VANGUARD DR
ROD BEAUDRY DR
ROCKINGHAM DR
CR
OYDONWAY
OLDPLACERVI
LLE RD
SYSTEMS PKW
Y
DATA
DR
FITE CIR
MATH
ER FIELD RD
ROUTI
ERRD
INTERNATIONAL DR
FOLSOM BLVD
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´
Sheet 7 of 23
City of Rancho Cordova
Public
Works
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
7 - Mather Heritage Trail
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
QUEENS A
RBOR
DR
PORTICO CIR BARDOLINO WAY
N MATHER BLVD
MATHER BLVD
N MATHER BLVD
SPOTO DR
BEA
RHOLLOW DR
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´
Sheet 8 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
8 - Stone Creek Bike Trail
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
CORDOVA CREEK
FOLSOM SOUTH CANAL
CITRUS RD
AMERICANRIVERBIKETRL
AMERICA
NRIVER
LE ANN DR
GAYWOOD DR
ROSSM
OORDR
OLSON DR
BRIDLEWOODDR
DO
NJUAN D
R
GOLD RIVER RD
CHASE DR
ARAMON D
R
ZINFANDEL DR
MCG
REGOR
DR
AMBAS
SAD
OR DR
QUARRY CT
CORDOVA LN
SUN CENTER DR
GO
LD P
AN
CT
GOLD TAILINGS
CT
GREN
NAN C
T
BENITA DR
AMALGAM WAY
TARSHESDR
ME
RCANTILEDR
COBBLEROCK DR
CITRUS R
D
GOLD CAMP DR
VE
HICLE DR
SUNCO DR
TRADE CENTERDR
GOLDCANAL D
R
SUNRISE GOLD CIR
GOLD CENTER DR
SUNRISE PARK DR
PROSPECT
PARK DR
SU
NRISEBLVD
CO
LOM
ARD
FOLSOM BLVD
KILGORE R
D
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´
Sheet 9 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
9 - Coloma Rd (Sunrise Blvd to Malaga Way)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
AMERICAN RIVER
TOPAZ HILLS CT
PATRIOT LN
MODERNA CT
KETCHAM DR
FROOM CIR
BRIARWOOD MHP
CORDOVAN MOBILE HO
ME E
ST
A
TES MHP
KNIGHT CT
REDCOAT LN
FEDERALIST LN
EMPEROR WAY
WEIKERT DR
MAJESTY WAY
MIRA DEL RIO DR
SHRINE WAY
FIRE OPAL C
T
COUNTESS WAY
COUNT WAY
M
OSSY
OAKS
CT
POOLE DR
KING DR
TWILLEY DR
SEPTER
CORDOVA GLEN CT
BRAVADO DR
CAPITALES DR
STIRLIN
GPARK DR
SIERRA GLEN WAY
RAVENS WAY
TEMPLE
BLACK CORAL WA
Y
TIFFAN
YWEST WAY
TIERRA GRANDE CIR
LALOMADR
US 50 EBMATHER FIELD RD OFF
W
LALOMADR
MATH
ER FIELDRD SB US 50
WB ON
EL PARQUE CIR
FITE
CIR
MILLS STATION RD
E TIFFANY LN
ROD BEAUDRY DR
TERRA LOMA DR
CROYDON WAY
HORN RD
UNNAMEDRD
M
ATH
ERFIEL
D
RDFOLSOM BLVD
ROUTIER RD
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´
Sheet 10 of 23
City of Rancho Cordova
Public
Works
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
10 - Folsom Blvd I (Horn Road to Mather Field
Road)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
CORDOVA CREEK
TREEN
CT
JOERGER ST
FISKE CT
EL GRANDE CT
PLATINUM CT
EL CERCO CT
EL CEDRO CT
ILI
FFCT
BU
RTO
N
CT
LOS PALOS DR
COCHISE CT
VILLAGE LN
MORETTO CT
PAS
EO DR
FURM
INT WA
Y
DOYLE WAY
MCCR
ACKENDR
MARCEL WAY
AUGIBI WAY
BLUESTARCT
TORMOLO WAY
CROETTO WAY
CHARB
ONOWAY
DANIEL WAY
GWENDOLYN WAY
SHAWN WAY
STERLING WOOD WAY
EVADNA DR
GANZA
NWAY
BARB
ERA WA
Y
MALAGA WAY
SPAULDING WAY
HOLMES WAY
M
ILLS
PA
RK D
R
GLENVIEW WAY
NEWTON WA
Y
DOLECETTODR
PAIUTE WAY
W OODB
ERRY
WA
Y
MILLS ACRES CIR
TANNAT WAY
HUNTDR
GILBE
RTW
AY
SILVERWOOD
WAY
LA RUE WAY
VERDELLO WAY
REDBURN L
N
US 50 E
B ZINFANDEL DR OFF
GRAY
SONW
AY
SALTANA WAY
DAWES ST
LOS AMIGOS DR
WESTON WAY
EL
LENBROOK DR
ZINFA
NDELDR S
BUS50WB O
N
BUENA PLAZA CIR
GARRETT WAY
COLOMA RD
BENNYWAY
KACHINA WAY
RIBIER WAY
CALLE DEL SOL WAY
TRONERO WAY
CHASE DR
ZINF
AND
ELDR
OLSON D
R
MILLS TOWER DR
WHITE ROCK RD QUALITY DR
AR
AMON DR
INVESTMENT CIR
FOLSOM BLVD
WHITE ROCK RD
COLOMA RD
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´
Sheet 11 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
11 - Folsom Blvd II (Mather Field Road to Zinfandel
Dr)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
CORDOVA CREEK
FOLS
OM
SOUTH C
ANAL
BIANCA CT
MALBEC CT
TUSCANO CT
MAYO CT
ZAGOS CT
PACIFIC CT
CHIANTI CT
CAMPANA
WAY
POINT EAST DR
VILLAGE LN
KELLY RYAN CT
PEDRO WAY
BIS
CAYWAY
BECLANDR
MA
SONI WAY
ARGYLL WAY
WALNUTWOOD WAY
SEMILLON W
AY
ATWOOD
DR
ALANDALE WAY
BERR
YW
OO
D D
R
GLENHAVEN WAY
GADSTE
N WAY
GINGERWOODWAY
CARIEL C
T
MILAZZO WAY
SCOTSMANWAY
MARCILEE WAY
LA MARR C
T
AL
ICANTEWAY
DUNBAR WA
Y
NOGA
LER
A
W
AY
GLENFAIRE DR
CHARBO
NO WAY
LUVETA
W AY
HIRSCHFELD
WAY
SUNRISE BL
VD US 5
0WB ON
LOS NOGALES WAY
BARBE
RA WAY
ITALIA WAY
CHA
SSELLAW
AY
SABINEWA
Y
RUDAT CIR QUEENWOOD DR
BYRDDR
BETSY WAY
BERWICK WAY
MENDONCA DR
ANGIE WAY
RIESLING WA
Y
CABERNET WAY
BALLANT
RAEWAY
KNIGHTWOO
DWAYZINFANDEL DR
OLSON
DR
LE ANN DR
MCGREGOR DR
QUARRY CT
PROGRESS
CTDON JUAN DR
SUN CENTER DR
GOL
D
CAM
P DR
GOL
DPANCT
CITRUS RD
GO
LD TA
ILINGS
CT
GOL
DCANALDR
CORDOVA LN
TRADE CENTERDR
SUNRISE BLVD
FOLSOM BLVD
PROSPECT PARK DR
KILGORE RD
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´
Sheet 12 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
12 - Folsom Blvd III (Zinfandel Dr to Sunrise Blvd)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
BUFFALO CREEK
FOLSOM SOUTH CANAL
CITRUS RD
MERCANTILE DR
GOLDRIVE
R R
D
GOLD
BAR
DR
YU
BA C
ANAL RD
TRINITY RIVER DR
GOLD FLAT DR
GOLD
FIELDDR
POKER FLAT DR
CITRUS RD
GRENN
AN CT
GOLD MEADOW WAY
TRADE C
ENTER DR
CEMO
CIR
AMALGAM WAY
GOLD COUNTRY BLVD
GOLD
EXPRESS D
R
COLOMA RD
GO
LDRUSH DR
SUNRISE BLVD FOLSOM BLVD
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´
Sheet 13 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
13 - Folsom Blvd IV (Sunrise Blvd to Douglas Road)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
3050
10101
10100
3077 3128 10104
10108
3111
3124 101053137
10101
3141 31203145
3149
31163153 3117
3157 100493161 3112
10100
3113100453165
10104
3169 3108
10041
3173
3201
3177 310410052
10048
10001 3200
3205 10101 10107
10113
10040
3100
10044
3204100053201
3101
3209
3205
100093209
3208
10004
10081
10051
321310013 3303
10108
10047
10114
100803110
100103117
3214
1003510031
1005910055
3223 3114 10017 3217 10076
3123
3307
3218
3222
10016
3118 10107
10072
3315
3127 100203122 10068
32273226
3126
10028
10032
10036
10038
10040
10044
10048
1005210024
10056
10060
1006432313230
3319
10106
9937 9939
9943
9947
9951
9955
9957
9965
9969 9973 9977 9981 9985 9989 9993 9997
10001
10005
10009
10013
10017
10021
10025
10029
10033
10037
10041
10045
10049
3325
VIEWOODS CT
REDCOAT LN
TENWOODS CT
MAGIC
W
OO
DS CT
PATRIOT LN
SATOW DR
FEDERALIST LN
BISCANEWOODS WAY
HOGARTH DR
ROCKINGHAM DR
FITE CIR
ROU
TIER RDPath: X:\GIS_Staff\PROJECTS\PUBLIC_WORKS\MISCELLANEOUS\MARIA_LOPEZ\RFP Landscape Exhibit 2026\RFP Landscape Exhibit 2026.aprx | Date: 3/23/2026 0 75 150 F eet
´
Sheet 14 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
14 - Hogarth Drive
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
TEMPLE
NADA CT
GONZALEZ WAY
CASIMER CT
CENTAUR CT
MONTE VALLO CT
REBA
CT
VIEWO
ODS CT
BUTLERCTTENWOODS CT
MAGICWOO
DSCT
CHE
RTSEY CT
PLACERLN
FIRESIDE WAY
SMITHLEEDR
SKYWARD CT WILDWIND CT
KING DR SAGEW
OOD
CT
M
ADD
IEW
OOD
CIR
SATOW DR
JULIANA WAY
SEPTER
CAHILL CT
DUTCHESS WAY
GOULD W
AY
MISTY MORNING CIR
LORD WAY
ROMFORD WAY
PATRIOT LN
NUT P
LAI
NS DR
PEGASUS WAY
MATHER FIE
LD RD SB U
S50 WB O
N
PISTACHIO WAYCRAWFORD WAY
SATURN DR
BISCANEWOODS WAY
COUNTRY WAY
ELLENWOOD AVE
BROMLEY WAY
TORY LN
FOLKLORE WAY
COUNTRYSIDE WAY
GOINYOUR WAY
FELTHAM WAY
RAMOS CIR
DE SOTO WAY
CHISWELL WAY
US 50 EB MATHER FIELD RD
OFF
FEDERALIST LN
GLENMOOR D
R
SUNOL WAY
ROUTIER RD
REDCOAT LN
BEXLEY DR
HOGARTH DR
COR
BIN WAY
HARTSELLE WAY
MILLS STATION RD
ROCK
INGHAM DR
HORN RD
VANGUARD DR
FITE CIR
ROUTI
ERRD
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´
Sheet 15 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
15 - Routier Rd (Mills Station to Vanguard Dr)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
NADA CT
DREXEL CT
GONZALEZ WAY
ABBOT CTSTOKE CT
RYDE CT
CASIMER CT
JOERGER ST
HARTFORD CT
MAJESTY WAY
KNIGHT CT
CHARTERS CT
BETLEN CT
TAISLEY DR
MONTE VALLO CT
MALOS WAY
REBA C
T
MOONGLOW DRBRUBECK DR
EMPEROR WAY
BUTLER
CT
NOS
LER
CT
SHRINE WAY
COUNT WAY
FIRESIDE WAY
BLE
CK
ELY
ST
SMITH
LEE D
R
KING DR
SA
GEWOOD
CT
COUNTESS WAY
CHE
TTENHAMDR
SATOW DR
PETERA MC
CUEN BLVD
BLACKBURN WAY
GOU
LD
W
AY
SEPTER
RAMSGATEWAY
AUTUM
N BREEZE WAY
DUTCHESS WAY
DIXIELANDWAY
BRAVADO DR
LORD WAY
MATHER
FIELD RD SBUS
50EB
ON
ABINGTON WAY
HOSPITAL
WAY
NUT PLAINS DR
SIERRA CREST WAY
M
ATHER
FIELDRDNBUS50WBON
PORTSMOUTH DR
COUNTRY WAY
TEMPLE
RAGTIME CIR
FE
M
OYERST
MARGATEWAY
SWANSEA W
AY
PLACER LN
WI
NCHESTER WA
Y
FOLKLORE WAY
REYMOUTH AVE
COU
NTRYSIDE WAY
GOINYOUR WAY
SANBURY CIR
LAURELHURS
TDR
GLENMOOR DR
ABBOTTFORD WAY
BASIE WAY
RAMOS CIR
HARTSELLE WAY
DENKER ST
US 50 WB MATHER FIELD RD OFF
SCHRIEVER AVE
US 50 EB MATHER FIELD RD OFF
MATHE
R FIELD RD SB
US 50 WB
ON
MATH
ER F
IELD RD NB US 50 EB ON
OLD PLACERVILLE RD
S WHITE R
OCK
RD
MILLS STATION RD
RESERVE DR
EL MERCADO DR
FEMOYER S
T
ROCKINGHAM DR
CROYDON WAY
DATA
DR
MATHER FIELD RD
INTERNATIONAL DR
FOLSOM BLVD
CAPI
TALCENTER DR
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´
Sheet 16 of 23
City of Rancho Cordova
Public
Works
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
16 - Mather Field Rd (Croyden Way to Peter A
Mccuen)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
DREXEL CT
VO
N
KARM
AN
STWHITE
HEAD
ST
BLECKELY ST
PETER A M
CCUEN BLVD
CHETTE
NHA
M
DR
HOSPIT
AL WAY
SIERRA CREST WAY
LAURELHURS
TDR
ABBOTTFORD WAY
SCHRIEVER AVE
DENKER ST
FEMOYER ST
S WHITE ROCK RD
ROCKINGHAM D
R EL MERCADO DR
DATA DR
INTERNATIONAL DR
MATHER FIELD RD
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´
Sheet 17 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
17 - International Dr I (Mather Field Road to Data
Dr)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
11185 3241
32653261 326932573253324932453241323732333229322532213217 3213
33003301 3301 3276
3209 327733003208
3304 32803305 32813305
3205
33083204 3308
3284
3309 32853309
3201
33123200 3312 32883313 32893313
3316 3292 32933317 3317
33203301 3320 3296 32973321 3321
3300
3324 3300 330133253324 33253305
3306
3328 3304 330533293328 33293309
11075 3310
11071
11067 33093332331311063 331411059
1114211138
33363337
3235
3251
3261
FOLSOM SOUTH CANAL
SLYVANER DR
BROLIO CT
CRISTOM DR
CASCINA WAY
CRAWFORD DR
TUALATIN WAY
OSELOT WAY
MONIER CIR
KILGORE RD
SUNRISEBLVD
INTERNATIONAL DR
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´
Sheet 18 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
18 - International Dr II (Kilgore Road to Sunrise
Blvd)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
10820
2349
2353
2101
2357
2361
111282365
111292369
111242360
2373
11125
24052401
2364
2401 111222361
24002405 1111611121
111172400 2188 11112
2404
11005
24012192 11001
2360
2404 111082356
2400 2405
10983 11012
2408 11104
1100810979
2183
11004
2204 10975
241524042208
10952
10971
111002212
11101
2408
11075
10948 2414 241910953 11096 11092
10978
10946
2201 11095
2412 24182417 2423
10949
2205
10940
11055
2209 11087
241610936 2421
2213
10945
2426
11088
2427
2217
2420
11080
10932 11083
11084
2221
10933 10941
2425
2430 2431
2465
10929
10928
24612424
1107910925
1093510937 10924
243410921 2435
ROSADOWAY
GINGER
WOOD W
AY
BERRYWOOD DR
CYPRESSWOOD WAY
STOKEWOOD W
AY
GADSTEN WAY
HIRSCHFELD WAY
BRIDLE
WOODDR
ZINFANDEL DR
BENITADR Path: X:\GIS_Staff\PROJECTS\PUBLIC_WORKS\MISCELLANEOUS\MARIA_LOPEZ\RFP Landscape Exhibit 2026\RFP Landscape Exhibit 2026.aprx | Date: 3/23/2026 0 70 140 F eet
´
Sheet 19 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
19 - Zinfandel Dr (Berrywood Dr to Hirschfeld Way)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
FOLSOM SO
UT
HCA
NAL
BUFFALO CREEK
AMERICANRIVERBIKETRL
CITRUS RD
AMERICAN R IVER
BENITA DR
AMBASS
ADOR DR
MERCA
NTILEDR
BRIDLEWOOD DR
GO
LD R
IVER RD
TRINITY RIVER DR
ZIN
FANDEL DR
GOLD STRIKE DR
GOLD FIELD DR
POKERFLATDR
GOLD MEADOW W
AY
VEHICLE DR
CEMO CIR
AMALGAM WAY
GOLDCOUN
TRYBLVD
TRUCKEE RIVER DR
GOLD
EXPRESS
DR
COLOMA RD
GOL
DRUS
HDR
SUNRISE BLVD
FOLSOM B
LVD
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´
Sheet 20 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
20 - Sunrise Blvd I (S. Bridge St to Hwy 50)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
FOLSOM SOUTH CANAL
LOS NOGALES WAY
KELLY RYAN CT
BERRYWOOD DR
POAS WAY IRAZU WAY
HIRSCHF
ELDWAY
ALANDALE WAY
GLENHAVEN WAY
BER
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ARENALDR
SCOTSMAN
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MARCILEE WAY
SA
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ZINFANDEL DR NB US 50 EB ON
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LANTRAE WAY
QUEENWOOD DR
KNIGHTW
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NDR
FITZGERALD RD
MCGREG
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QUARRY CT
LUYUNG DR
SUN CENTER DR
GOL
DPANCT
GOLD TA
ILINGSCT
CORDOVA LN
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ER
CANTILE DR
COBBLEROCK DR
CIT RUS RD
GOLD CAMP DR
SUNCO DR
TRADE CENTERDR
GOLDCA
NAL DR
SUNRISE GOLD CIR
GOLD CENTER DR
SUNRISE PARK DR
SUNRISE BLV
D
WHITE ROCK RD
KILGORE RD
FOLSOM BLVD
PROSPECT PARK DR
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City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
21 - Sunrise Blvd II (Folsom Blvd to White Rock Rd)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
FOLSO
M
SOU
TH
CANAL
AISLE 11
AISLE 5
AISLE 1
ALLEY 10
AISLE 8
AISLE 3
ALLEY 6
ALLEY 16
AISLE 12
BARNSLEY DR
AISLE 7
ALLEY 11
FLAGLER WAY
CORRELL WAY
ALLEY 17
ALLEY
8 FOXTON WAY
THORLEY WAY
MOWBRAY WAY
RUSHALL CT
AISLE 13
MINTURN WAY
STOURPORT WAY
OAKHAM DR
EADES WAY
LEA STERLING WAY
AL
LEY
18 BRIDGEWAY DR
CRISTOM DR
APPERLY WAY
AISLE 4
SLYVANER DR
MERRICK WAY
ZINFANDELDRNBUS50 WB
ON
BROLIO CT CASCINA WAY
ALLEY 5
NED
ERLAND WAY
ALLEY
9B
ALLEY 7
AISLE 2
ALLEY 9A
NOAHBLOMQUIST
W
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CRAWFORD DR
ALL
EY 4
TUALATIN WAY
ALLEY 1
AL
LEY 3
ALLEY 2
DISK DR
OSE
LOT WA
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CAPITAL VILLAGE LN
US 50 WB ZINFAN
DEL D
ROFF
ZINF
ANDEL DR N
B US 5
0EB O
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SUN CENTER DR
DATA DR
ZINFANDEL D
R
SANDERS DR
COBBLEROCK DR
GOLD
VALLEY
DR
SUNRISE PARK DR
GOLD CAMP DR
MONIER CIR
OLSON DR
GO
LDCA
NAL DR
GOLD CENTER DR
KILGOR
ERD
TOWER PARK DR
BRIDGEWAY DR
ATHERSTONE DR
WHITE ROCK RD
PROSPECTPARKDR
SUNRISE BLVD
INTERNATIONAL DR
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City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
22 - White Rock Rd I (Zinfandel Dr to Gold Valley
Dr)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
MORRISON CREEK
FOLSOM SO
UTH CA
NAL
BEAR HOLLOW DR
BAROQUE
DR
ZINFANDEL
DR MECHANICAL DR
SPOTO DR
DATADR
REFINEMENT RD
INTERNATIONAL DR
RANCHO CORDOVA PKWY
N M
ATHER BLVD
DISMANTLE CT
MONIER CIR
HYDRAULIC DR
SANDERS DR
LUYUN
GDR
OMEC CIR
RECYCLE RD
M
ACAL DR
ELKS CIR
FITZGER
ALDRD
GOLD DREDGE WAY
INTERNATIONAL DR
TOWER PARK DR
BRIDGE
W
AY DR
ATHE
RSTON E
DR
KILG
ORE RD
PROSP
ECT
PARK D
R
WHITE ROCKRD
SUNRISE BLVD
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Sheet 23 of 23
City of Rancho Cordova
Public W
orks
FOLS
OM BLVD
COLOMA RD
SUNRISE BLVD
WHITE ROCK RDMATHER
FIE
LDRD
(/50
23 - Sunrise Blvd III (White Rock Rd to Douglas
Rd)
Landscaping Maintenance Areas
LOCATION MAPLOCA TION MAP
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services - Exhibit B Page 1 of X Revised 06/2025
EXHIBIT B
SPECIAL PROVISIONS
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 31
Section 3 - Special Provisions
3.1. WORK LOCATION/SITE CHANGES
Proposers acknowledge that the City reserves the right to add, delete, or change locations under the resulting contract, and may do so upon written notification to the Contractor. Any changes in contract scope of work that result in an increase or reduction in cost shall be adjusted based on negotiations between the City and the Contractor. The City expects cost negotiations to be guided by the Cost Schedule submitted by the Contractor in response to this RFP.
3.2. MOBILIZATION
Mobilization shall be in accordance wit h Section 8 -1.03, “Payment for Mobilization,” of the Standard Construction Specifications. No separate payment will be made for mobilization unless otherwise identified in the Cost Schedule.
3.3. WORK PLAN SUBMITTALS
The Contractor shall submit the following as required by these specifications for approval by the Contract Manager. The submittals shall be on a per -location basis. The submittals shall be delivered by the end of the first calendar month of the contract start date or, where applicable, one month prior to the scheduled task in accordance with these specifications. • Weekly service schedules for all locations
• Suggestions for improving problem areas
• Turf mowing schedules as required per season
• Fertilization schedules for all landscaped areas at the freque ncy indicated in these specifications
• Motorola equipment annual tune-up (if part of this contract) • Turf Aeration
• Truck watering schedules as required per season (if part of this contract) If the schedules are not provided, and the task/work is complete d, the work will be considered incomplete, and payment may be withheld.
Any future schedule changes shall be submitted to the Contract Manager for approval.
3.4. SUPERVISION
The Contractor shall provide a competent superintendent during all times that work is being performed with the authority to represent and act for the Contractor in any matter pertaining to this contract. The Contractor shall furnish the names of all such superintendents to the Contract Manager prior to the commencement of this contract and advise the Contract Manager of any changes.
3.5. WORK ORDER
Requests for maintenance may be issued via a Work Order (WO). WOs are generated by City staff during regular City business hours in response to observed or reported maintenance deficiencies.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 32
WOs shall be transmitted by e -mail directly to the Contractor or the Contractor’s designated supervisor.
The Contractor shall address work associated with a WO within seven (7) calendar days unless otherwise directed by the Contract Manager or an alternate completion date is mutually agreed upon. The City may designat e certain WOs as priority or emergency items requiring completion within a shorter timeframe.
Upon completion of the work, the Contractor shall notify the City in writing and provide confirmation that the WO has been completed.
Issuance of a WO shall not limit the Contractor’s responsibility to address emergency conditions in accordance with the response requirements specified elsewhere in this contract.
3.6. SUBCONTRACTORS
Proposers requiring additional services from subcontractors acknowledge that all prop osed subcontractors shall adhere to the same standards of work as described in this RFP. The Contractor shall remain fully responsible for the performance, supervision, and quality of work performed by any subcontractor.
Proposers further acknowledge tha t the selected Contractor shall be required to perform, with the Contractor’s own organization and employees, not less than sixty percent (60%) of the value of all work conducted under the executed contract.
Subcontractors performing ten percent (10%) or more of the total contract value must be identified in the proposal. Subcontractors performing less than ten percent (10%) of the contract value are not required to be listed but must comply with all licensing and insurance requirements applicable to this contract.
Any Proposer submitting a proposal that includes the use of subcontractors shall submit all subcontractor information required within the Proposal Submittal.
Substitution of any listed subcontractor after contract award shall require prior written approval from the City and must comply with applicable provisions of the California Public Contract Code.
3.7. PERSONNEL
All work shall be performed by qualified and trained personnel with a minimum of one (1) year of experience in grounds maintenance work. Experience must include the use of gardening tools and operation of commonly used equipment. Contractor’s employees shall be required to wear a clean uniform bearing the Contractor’s name. Employees who normally and regularly come into direct contact with the public shall bear some means of individual identification, such as a name tag or identification card.
The Contractor may use pesticides and herbicides to complete the contracted obligations. All pesticides, herbicides, fertilizers, and other mate rials shall be used in accordance with ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 33
manufacturer requirements, State law and regulations, and City ordinances and regulations. The Contractor shall have all current, valid permits and licenses legally required before any pesticides are used.
The Contr actor and its employees shall have direct experience in the use of various central control irrigation systems. Experience shall include programming and the troubleshooting of field operations and equipment. In the event the Contractor's staff is not experi enced and City Property is damaged as a result of the Contractor's inability, the Contractor shall be liable for repair or replacement. City staff may require the Contractor's staff to demonstrate knowledge of technical controller operations and programming at a city site.
3.7.1 Staffing and Crew Requirements
The Contractor shall provide sufficient staffing and equipment to perform all work required under this contract at the frequencies and service levels specified.
The Contractor shall not reduce staffing levels, crew sizes, or equipment assignments in a manner that results in a decline in maintenance quality or the inability to meet required service frequencies.
At the request of the Contract Manager, the Contract or shall provide documentation of crew assignments and work schedules for sites covered under this contract.
If the City determines that staffing levels are insufficient to maintain the required level of service, the Contractor shall provide adequate staffing levels to meet service requirements as defined in this contract.
The City reserves the right to conduct field observations of contractor crews to verify staffing levels and equipment utilization.
3.8. LICENSES
Contractor and staff who are supplying serv ices under this agreement shall at all times possess and carry a valid driver’s license issued by the State of California and have all applicable certifications and licenses.
3.9. REGULATORY COMPLIANCE AND SAFETY REQUIREMENTS
The Contractor shall plan and condu ct the work to comply with all applicable local, State, and Federal rules, regulations, codes, and ordinances to adequately safeguard persons and property from injury. The Contractor shall direct the performance of the work in compliance with reasonable safety regulations and work practices, and with applicable Federal, State, and local laws, rules and regulations including but not limited to “Occupational Safety and Health Standards” promulgated by the U.S. Secretary of Labor, and Safety Orders of the Cali fornia Division of Industrial Safety.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 34
3.10. CONDUCT
Contractor’s employees, officers, and representatives shall not identify themselves as being employees of the City of Rancho Cordova. Employees shall conduct themselves in such a manner that reflects positively on the City. Drivers shall be courteous and conscientious when driving to, at, and from work sites. The City retains the right to require a particular operator to be removed from working on this contract.
3.10.1 Safety Standards and Accident Prevention
The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall comply with all applicable Laws and Regulations relating to the safety and protection of persons and property.
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices listed in the Cost Schedule and no separate payment will be made.
3.11. DISMISSAL OF UNSATISFACTORY EMPLOYEES
Attention is directed to Section 6, "Legal Relations and Responsibilities" of the Sacramento County Standard Construction Specifications.
The Contractor shall only furnish workers who are competent and skilled for work under this contract. If, in the opinion of the Public Works Maintenance & Operations Manager, an employee of the Contractor is disorderly, refuses to perform in accordance with the contract specifications, threatens or uses abusive language while on City property, does not meet safety requirement s or is otherwise unsatisfactory, the employee shall be removed from all work under this contract.
The Contractor shall remove an unsatisfactory employee from contract sites immediately following notification.
All personnel employed by the Contractor shall comply with the City’s Harassment policy.
Noncompliance with this policy shall be grounds for dismissal under the provisions of this Section.
A copy of this policy will be provided to the contractor prior to commencing work.
Failure by the Contractor to remove an unsatisfactory employee from contract sites will result in withholding of payment. Failure by the contractor to permanently replace an unsatisfactory employee will result in formal written warning (3 0-day notice) to the Contractor specifying that the employee must be replaced. Failure by the Contractor to replace an unsatisfactory employee within the 30-day time period will result in termination of this contract.
In the event of termination, the City shall be liable only for payment of those services performed and accepted by the City prior to the date of termination; and the Contractor and his surety shall be liable and assessed for any and all costs for the re-procurement of the contract services.
3.12. PAYROLL RECORDS
The Contractors' attention is directed to Section 6 -1.03, "Payroll Records," of the Sacramento County Standard Construction Specifications. The Contractor shall comply with Labor Code Section 1776. Regulations implementing Section 1776 are located in Section 16000 and Sections ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 35
16401 through 16403 of Title 8, California Code of Regulations. The Contractor shall be responsible for compliance by the Contractor's Subcontractors.
3.13. PREVAILING WAGE
Proposers acknowledge the Prevailing Wage Requirements as detailed in the Sample Contract.
Pursuant to Labor Code Section 1770, the Contractor and the Contractor's Subcontractors shall pay not less than the prevailing rate of per diem wages, including, but not limited to , overtime, Saturday, Sunday, and holiday work, travel, and subsistence, as determined by the Director of the California Department of Industrial Relations pursuant to Labor Code Section 1773.
3.14. INSPECTION
The Contractor may receive an inspection report from the Contract Manager. This form will indicate any deficiencies in the work performance of the Contractor. The Contract Manager will inform the Contractor of urgent deficiencies for immediate attention or repairs. Inspection by City staff may occur the following day the Contractor has serviced the areas.
Lack of inspections by the City staff does not relieve the Contractor of its obligations to provide services as required by these specifications. Lack of receipt of inspection reports does not relieve the Contractor of its obligations to provide services as required by these specifications. Schedules as required by these specifications shall be submitted and used as a guide for the City inspection schedules. Inspection may be scheduled to occur the followi ng day the Contractor has serviced the area(s).
3.15. FAILURE TO PERFORM
If the Contractor, or its representative, fails to perform in accordance with the terms and conditions of this contract, the Contract Manager will specify the reasons and locations as applicable in writing. Failure by the Contractor to correct any deficiencies within seven (7) calendar days of notification by Contract Manager may result in withholding of payment. Failure by the Contractor to correct any deficiencies within fourteen (14) cale ndar days or more may result in formal written warning (30 -day notice) to the Contractor specifying that such deficiencies must be corrected. Failure by the Contractor to correct such deficiencies within the 30-day specified time period may result in termination of this contract.
In the event of termination, the City shall be liable only for payment of those services performed and accepted by the City prior to the date of termination. Any damage to property caused by the Contractor’s inability to meet spe cification shall be recovered by withholding payments. The Contractor and its surety shall be liable and assessed for any and all costs for the re-procurement of the contract services and damages to City facilities or plant materials.
The City reserves t he right to procure similar services from other contractors if the Contractor fails to meet performance standards.
3.16. PAYMENT
At the end of each month, the Contractor shall submit invoices to the City for regular monthly ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 36
maintenance work, and unscheduled emergency maintenance work requested and approved by the City. The City may require invoices to be separated by service area, funding source, or other administrative structure. The City will pay the Contractor within thirty (30) calendar days of receipt of a correct invoice.
The Contractor’s routine maintenance invoice shall include:
• Invoice Number
• Invoice Date
• Period Service Provided (Date from – Date to)
• Location(s) of Service (listed with site specific plan number)
The Contractor’s unscheduled (extra) work invoice shall include:
• Invoice Number
• Invoice Date
• Period Service Provided (Date from – Date to)
• Location(s) of Service (listed with site specific plan number) • A breakdown of work completed with a description of the work performed, job itemization giving employee(s)’ actual hours worked, equipment and material costs, and total cost for the work performed.
Billing shall be submitted via email to [email protected] or mailed to the following address:
ATTN: Maria Lopez
City of Rancho Cordova
3303 Luyung Drive
Rancho Cordova, CA 95742
3.17. WITHHOLDING OF PAYMENT
For work deemed by the Contract Manager as not meeting the requirements of the specifications, the City shall withhold monthly payments or percentages thereof for work not completed, or until work is completed in accordance with the contract specifications. The City shall withhold monthly payme nts or percentages thereof for work that is not completed on schedule.
To provide funds to cover the cost of any City of Rancho Cordova facilities or plant materials damaged by the Contractor, the City shall withhold monthly payments until the damages ar e repaired. In the event repairs are not made the City shall withhold monthly maintenance payments to fund the necessary repairs. The Contractor shall be responsible for damages to the City of Rancho Cordova facilities or plant materials due to the Contractor’s failure to perform the services in accordance with these specifications. Expenses to cover damages shall be solely the Contractor’s, and repairs shall meet with approval of the Contract Manager.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 37
3.18. NON-BILLABLE AREAS – CAPITAL IMPROVEMENT PROJECTS (CIP)
3.18.1 Exclusion of Areas Under Construction
The Contractor shall not invoice the City for landscape maintenance services within any area that is under active construction as part of a City Capital Improvement Project (CIP), whether performed by the City or by a third-party contractor.
For purposes of this section, an area shall be considered “under construction” when:
• The City has issued a Notice to Proceed for a CIP project affecting the site; • The area has been physically disturbed, fenced, barricaded, or otherwise rendered inaccessible for routine maintenance; or
• The City has provided written or email notification identifying the limits and effective date of the construction impact.
3.18.2 Suspension of Services
Upon notification by the City, mainten ance services within the identified limits shall be suspended for the duration of the construction activity. No compensation shall be paid for services not performed in these areas during the suspension period.
The Contractor shall coordinate with the Ci ty’s Project Manager and/or Contract Administrator to confirm the boundaries of impacted areas and the anticipated duration of suspension.
3.18.3 Adjustment to Service Area and Compensation
The City reserves the right to:
• Deduct affected acreage or site components from the Contractor’s monthly service totals; or
• Issue a written service-level adjustment reflecting the temporary reduction in scope.
Any adjustment shall be prorated based on the portion of the site rendered u navailable and the duration of the construction period.
No deduction will be made for temporary impacts affecting less than 25% of the total site acreage or lasting fewer than 60 consecutive calendar days.
3.18.4 Resumption of Services
Maintenance serv ices shall resume only upon written authorization from the City following substantial completion or formal release of the area for routine maintenance. The Contractor shall not recommence services in CIP areas without City direction.
3.19. COMPENSATION AND PRICE ADJUSTMENTS
Fixed Pricing – Initial Three (3) Years
All unit prices and rates proposed shall remain firm and fixed for the first three (3) years of the Agreement. No cost -of-living, CPI -based, or other adjustments shall be permitted during this period.
CPI Adjustment – Beginning Year Four
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 38
Commencing in Year Four (4) of the Agreement, and for each subsequent contract year including any exercised extension term, the Contractor may request an annual rate adjustment subject to the following conditions:
A. Any adjustment shall be based on the percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), San Francisco–Oakland–Hayward, CA Area, as published by the U.S. Department of Labor, Bureau of Labor Statistics (BLS).
B. The adjustment shall be calculated using the most recent twelve (12) month percentage change published prior to the Contractor’s request.
C. Any increase shall not exceed three percent (3%) per contract year.
D. In the event the CPI reflects a negative change, rates shall re main unchanged for that contract year.
E. CPI adjustments shall apply only to the upcoming contract year and shall not be retroactive.
Request Procedure
The Contractor shall submit a written request for any CPI adjustment, including supporting BLS documentation, no later than sixty (60) days prior to the start of the applicable contract year.
Failure to submit a timely written request shall constitute a waiver of any CPI adjustment for that year.
3.20. PRESERVATION OF PROPERTY
Attention is directed to Section 13 -1.01 “Preservation of Property” of the Sacramento County Standard Construction Specifications and these Special Provisions.
The Contractor shall take every precaution to protect all public and private property during the performance of this contract. Any damage caused by the Contractor’s personnel or equipment shall be promptly repaired to t he condition existing before the damage. If, in the opinion of the Contract Manager, repair is not possible, the damaged facilities will be replaced in kind and size.
All costs for such repairs or replacements shall be the sole responsibility of the Contra ctor.
Damages to City facilities due to the Contractor’s lack of performance in accordance with these specifications are the Contractor’s responsibility.
3.21. TRAFFIC MAINTENANCE
Attention is directed to Section 12 -3, “Public Safety and Traffic Control,” of the Sacramento County Standard Construction Specifications, the Uniform Manual of Traffic Control Devices (the latest edition of the California Supplement), and these Special Provisions.
Typically, a minimum of one (1) traffic lane (not less than 3.66 m (12 feet wide), per direction, may be closed for closure during construction activity, or as defined within the approved traffic control plan. All other traffic lanes shall be open for public vehicular traffic at all times during non-construction activity. No work that interferes with public traffic shall be performed between 3:30 p.m. and 8:30 a.m. except work required under Section 7 -1.03, “Public Convenience,” and Section 7-1.04, “Public Safety” or by special approval of the Contract Manager.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 39
Prior to performing any work under this contract the Contractor shall prepare and submit a Traffic Control Plan (TCP) to the Contract Manager for review. Note: To avoid delays, the Contractor is encouraged to submit in advance several standard TCP’s coveri ng the most common maintenance situations anticipated, prior to the start of the contract period. All night work (if any) requires a MANDATORY TCP, for each occurrence.
If traffic controls are required for any operation under this contract to ensure the safety of workers and the public, a TCP must be submitted to the Contract Manager four (4) working days in advance of performing said operation. The Contractor must receive written approval from the Contract Manager prior to implementing any traffic contro ls and notify Police, and Fire at least twenty-four (24) hours in advance of implementing the traffic controls. Review and approval of a TCP by the Contract Manager is based upon general conformance with Federal, State, and local regulations and standards and does not relieve the Contractor of responsibility for the safety of its workers and the public.
If any component in the Contractor’s traffic control system is displaced, damaged, or ceases to operate correctly, for any cause, during the life of the w ork, the Contractor shall immediately repair said component to its original condition or replace said component and shall restore the component to its original location. Noncompliance may result in work stoppage by the Contract Manager and/or City Inspector.
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various contract items of work, and no separate payment will be made.
3.22. SOUND CONTROL REQUIREMENTS
Sound control shall confor m to the provisions in Section 12 -1.09 B, “Noise” of the Sacramento County Standard Construction Specifications.
The noise level from the Contractor’s operations, between the hours of 8:00 p.m. and 7:00 a.m., shall not exceed 86 dbA at a distance of 15 m eters (50 feet). Said noise level requirement shall apply to all equipment on the work or related to the work, including but not limited to trucks, transit mixers or other equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.
Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various contract items of work involved, and no additional compensation will be allowed.
3.23. COOPERATION
The Contractor’s attention is directed to Section 5 -5, “Cooperation with Other Entities,” of the Sacramento County Standard Construction Specifications. T he Contractor shall notify United Service Alert (USA) prior to commencing any excavation: Underground Service Alert (USA) – 811.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 40
3.24. EXISTING UTILITIES
Attention is directed to Section 6 -11 “Existing Utilities” of the Sacramento County Standard Construction Specifications and these Special Provisions.
The toll-free number for Underground Service Alert (U.S.A.) is 811. The Contractor is required to call this number two working days (48 hours) in advance of performing excavation work.
The Contractor shall take adequate measures to ensure that its operat ions do not harm any existing underground facilities not specifically mentioned or shown on the plans.
3.25. PUBLIC CONVENIENCE
Public convenience shall conform to the provisions in Section 12 -2, "Public Convenience and Safety," of the Sacramento County Standard Construction Specifications. The Contractor shall limit operations to weekdays between the hours of 7:00 A.M. to 6:00 P.M., unless otherwise approved by the Contract Manager.
No work will commence before 8:30 A.M. on the City’s main arterial and collector streets without prior written approval from the Contract Manager.
Temporary closure of driveways may be allowed subject to the advance written approval of the affected property owners and the Contract Manager. Prior to closure of a driveway, the Contractor shall coordinate and notify the property owner at least twice of such closure. The Contractor shall deliver closure notices to residents and operators of commercial properties seventy-two (72) hours prior to each closure and twenty -four (24) hours' n otice for emergency repairs if feasible.
It is the Contractor's responsibility to provide and accommodate all residents, operators of commercial properties and property owners’ specific needs for driveway and pedestrian access at all times.
Full compensation for conforming to the provisions of this Section shall be considered as included in the prices listed in the Cost Schedule in Section 4 and no additional compensation will be allowed, therefore.
3.26. OBSTRUCTIONS
The Contractor shall exercise due caution in performing work so as not to damage the utilities.
The work specified shall be so conducted by the Contractor as to permit the utility companies to maintain their services without interruption. Utilities which are to remain in place shall be worked around and protected from damage or interruption of service. The Contractor shall coordinate its work with the utility companies where utilities are to be relocated or set to grade.
Construction area signs shall be furnished, installed, maintained, and remo ved when no longer required by the Contractor following the provisions in Section 12, “Safety, Public Convenience, and Traffic Control,” of the Sacramento County Standard Construction Specifications.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 41
Full compensation for conforming to the requirements o f this Section shall be considered as included in the contract prices paid for the various contract items of work involved, and no additional compensation will be allowed, therefore.
3.27. EROSION, SEDIMENT AND WATER POLLUTION CONTROL
The Contractor’s attention is directed to Section 10 -4, "Erosion, Sediment, and Water Pollution Control," of the Sacramento County Standard Construction Specifications, and these Special Provisions.
The Contractor shall minimize erosion, discharge of pollutants, and transport of sediments during all aspects of work. Erosion and sediment control shall conform to the requirements of Sacramento County's "Erosion and Sediment Control Guidelines". That document is available, for a fee, from the Water Resources Division, County of Sacramento.
3.28. DUST CONTROL
The Contractor’s attention is directed to Section 17, “Dust Control,” of the Sacramento County Standard Construction Specifications. The Contractor shall be responsible for dust control. The Contractor shall diligently control dust resul ting from its operations and from public traffic passing through the work area by the application of water and/or dust palliative. Dust palliative shall conform to Section 17-2, “Dust Palliative,” of the Standard Construction Specifications.
The Contractor shall provide dust control at all times including Saturdays, Sundays, and holidays.
Whenever the Contractor shall appear negligent in controlling dust, the Contract Manager may direct attention to the existence of a dust hazard and instruct the Contract or to immediately alleviate the dust hazard.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed, therefore.
3.29. STANDARD CONSTRUCTION SPECIFICATIONS
The County of Sacramento, Municipal Services Agency, Standard Construction Specifications, adopted November 2024 and all revisions pertaining thereto, and this RFP shall control all work to be done under this contract. A copy of the Standard Constr uction Specifications may be obtained at the Cashier’s window, County Administration Building, 827 Seventh Street, Room 105, Sacramento, CA 95814.
3.30. STATE SPECIFICATIONS AND STATE STANDARD PLANS
State Specifications and State Standard Plans, when referred to, shall be the 2023 issue. Copies of the State Specifications and State Standard Plans may be obtained from the State of California, Department of Transportation, Publications Unit, 1900 Royal Oaks Drive, Sacramento, CA 95815; telephone (916) 263-0822.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
Page | 42
3.31. PRECEDENCE
In the event of a conflict between the Sacramento County Standard Construction Specifications and the State Specifications/Standard Plans, the Standard Construction Specifications shall govern. These Special Provisions shall govern over both the Standard Construction Specifications and State Specifications/Standard Plans in the event of a conflict.
3.32. CODES AND LEGAL REQUIREMENTS
A. All reference to codes, specifications, and standards in the contract documents shall mean, and are intended to be, the latest editions, amendments, and/or revisions of such reference documents in effect, as of the date of this contract.
B. Authorities shall apply the minimum work requirements available to any work don e for this project. Nothing described in these contract documents shall be construed to permit work not conforming to the most stringent of applicable codes and regulations.
C. When contract documents call for materials or construction of better quality or larger size than required by applicable codes, laws, rules or regulations, the contract documents shall take precedence.
3.33. GUARANTEE
Excepting only items of routine maintenance, ordinary wear and unusual abuse or neglect, Contractor shall guarantee all work executed by Contractor and Subcontractors, and all supplies, materials and devices of whatsoever nature incorporated in, or attached to the work, or otherwise delivered to the City as a part of the work pursuant to the Contract, to be free of all defects of workmanship and materials for a period of one year after acceptance of work under each Work Order issued as a part of the Contract by the City. The Contractor shall repair or replace any or all such work or material, together with all or any other work or material which may be displaced or damaged in so doing, that may prove defective in workmanship or material within said one (1) year guarantee period for irrigation work and ninety (90) days for plant material without expense or charge of any nature whatsoever to the City.
In the event that the Contractor fails to comply with the conditions of the foregoing guarantee within ten (10) working days after written notice of a defect, the City shall have the right, but not the obligation, to repair or cause the repair of such defect, and the Contractor shall pay to the City, upon demand, all costs and expenses of such repair.
Notwithstanding the foregoing, if any defect in workmanship or materials results in a condition that constitutes an immediate hazard to health, safety, or property, the City shall have the right to immediately repair, or cause the repair of, such defect without prior notice to the Contractor, and the Contractor shall pay to the City, upon demand, all costs and expenses of such repair.
Such repairs may include temporary or permanent measures, as determined in the sole discretion of the City.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services - Exhibit C Page 1 of 4 Revised 06/2025
EXHIBIT C
INSURANCE REQUIREMENTS
Before beginning any work under this Agreement, Contractor, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of th e work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such in surance shall be included in the Contractor's bid. Contractor shall not allow any subcontractor to commence work on any s ubcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evi dence thereof to City. Verification of the required insurance shall be submitted and made par t of this Agreement prior to exec ution. Contractor shall maintain all required insurance listed herein for the duration of this Agreement.
1. Workers’ Compensation. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer ’s Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Contractor may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a se lf-insurance program meets the standards of the Labor Code shall be solely in the discretion of th e Contract Administrator. The insurer, if insurance is provided, or the Contractor , if a program of self-ins urance is provided, shall waive all rights of subrogation against the City and it s officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that co verage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Contractor shall notify City within fourteen (14) da ys of notification from Contractor ’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain St atutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Contractor does not have any employees.
2. Commercial General and Automobile Liability Insurance.
2.1 General requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit co verage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the requi red occurrence limit. Such coverage shall ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services - Exhibit C Page 2 of 4 Revised 06/2025
include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to proper ty resulting from activities contemplated under this Agreement, in cluding
the use of owned and non-owned
automobiles.
2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at l east as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liabi lity arising out of activities performed by or on behalf of Contractor, including the insured’s general supervision of Contractor; products a nd completed operations of Contractor; premises owned, occupied, or used by Contractor; and automobiles owned, leased, or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City s hall be called upon to contribute to a loss under the coverage.
d. Any failure of Contractor to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certifi ed mail, return receip t requested, has been given to the City. Contractor shall notify City within fourteen (14) days of notification from Contractor’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
Professional hereby acknowledges and agrees to the insurance requirements set ______forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services - Exhibit C Page 3 of 4 Revised 06/2025
3. All Policies Requirements.
3.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.
3.2 Verification of coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with certificat es of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.
The City reserves the right to require comple te, certified copies of all required insurance policies, at any time.
3.3 Subcontractors. Contractor shall include all subc ontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
3.4 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the approval of City for the self-insured ret entions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Admini strator, Contractor may incr ease such deductibles or self- insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deducti ble or self-insured retention levels with a requirement that Contractor procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
3.5 Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from v endor by virtue of the payment of any loss.
Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the ent ity for all work performed by the Contractor, its employees, agents, and subcontractors.
3.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially a ffected in any other manner, Contractor shall provide written notice to City at Contractor ’s earliest possible opportunity and in no case later than five (5) days after Contractor is notified of the change in coverage.
4. Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsem ents to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach:
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services - Exhibit C Page 4 of 4 Revised 06/2025
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or Terminate this Agreement.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.6.
DATE: June 15, 2026
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-82 WITH WEST COAST ARBORISTS, INC. IN AN AMOUNT NOT TO EXCEED $1,497,150 FOR TREE
MAINTENANCE SERVICES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract No. 2026-82 with West Coast Arborists, Inc. in an amount not to exceed $1,497,150 for tree maintenance services and ensure continued maintenance of the city’s urban forest.
BACKGROUND
Well-maintained trees contribute to the safety, appearance, and environmental health of Rancho Cordova neighborhoods, streetscapes, and public facilities. Routine tree maintenance supports the long-term health of the city’s urban forest, enhances community aesthetics, reduces potential hazards, and helps protect public infrastructure and property. In addition to routine maintenance activities, the contract will support Community Engagement Division initiatives including community tree planting events and stump removal activities funded through Measure R and General Fund programs.
The work scope includes maintenance services for city-owned and maintained trees, including tree pruning, tree planting and removal, stump grinding, tree inventory services, and 24/7 emergency response services.
On April 3, 2026, staff issued a Request for Proposals (RFP) for on-call tree maintenance services beginning July 1, 2026. The RFP was advertised through the city’s website and OpenGov. The city received four proposals in response to the RFP. Proposals were evaluated based on cost, experience, available resources, responsiveness, and demonstrated ability to support the city’s urban forest program.
Following review of the proposals, West Coast Arborists, Inc. was determined to provide the best overall value to the city. The firm demonstrated extensive experience performing similar services, a strong understanding of city service expectations, competitive pricing, and a proven
City Council Staff Report - Page 2 of 2
record of successful performance as the city’s current contractor. References confirmed satisfactory past performance and reliability.
Staff recommends awarding Contract No. 2026-82 to West Coast Arborists in an amount not to exceed $1,497,150.
FISCAL IMPACT AND FUNDING SOURCE
Funding for this contract includes a combination of special districts, Measure A, H, and R, the Stormwater Utility Fund, the General Fund, and the Public Works operating budget.
Sufficient funding is included in the adopted fiscal year budget.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2026-82
ITEM 9.6. ATTACHMENT 1 Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-82 WITH WEST COAST ARBORISTS, INC. IN AN AMOUNT NOT TO EXCEED $1,497,150 FOR TREE MAINTENANCE SERVICES
WHEREAS, the city solicited proposals for tree maintenance services under the requirements of state law on April 3, 2026; and
WHEREAS, the city received four proposals on April 29, 2026; and
WHEREAS, West Coast Arborists, Inc. was determined to provide the best overall value to the city, receiving the highest overall score during the evaluation process. The firm demonstrated extensive experience performing similar services, a strong understanding of city service expectations, competitive pricing, and a proven record of successful performance as the city’s current contractor; and
WHEREAS, the work scope includes maintenance for city-owned and maintained trees, including tree pruning, tree planting and removal, stump grinding, tree inventory, and 24/7 emergency services; and
WHEREAS, adoption of this Resolution will allow the City Manager to execute a contract with West Coast Arborists, Inc. in an amount not to exceed $1,497,150; and
WHEREAS, the services will exceed the maximum amount the City Manager is authorized to approve; and
WHEREAS, the contract would be funded by a combination of special districts, Measure A, H, and R, the Stormwater Utility Fund, the General Fund, and the Public Works operating budget.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2026-82 with West Coast Arborists, Inc. in an amount not to exceed $1,497,150 in a form approved by the City Attorney for tree maintenance services.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 15th day of June 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 9.6. ATTACHMENT 1 Resolution No. XX-2026 Page 2 of 2 ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc.
Revised 06/2025
GENERAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND WEST COAST ARBORISTS, INC.
T
HIS AGREEMENT (hereinafter referred to as “Agreement”) is made by and between the City of Rancho Cordova, a California municipal corporation, (herein “City”) and West Coast Arborists, Inc. (herein “Contractor”), as of July 1, 2026.
SECTION 1. SERVICES . Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Services attached as Exhibit A (“Services”) at the time and place and in the manner as specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
SECTION 2. TERM. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2031, unless the term of this Agreement is otherwise terminated as provided for in Section 10. The time provided to Contractor to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 10.
SECTION 3. CONTRACT ADMINISTRATOR. This Agreement shall be administered by Victor Ramos ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
SECTION 4. COMPENSATION OF CONTRACTOR. The Contractor shall be paid One million, Four Hundred Ninety-Seven Thousand, One Hundred Fifty Dollars and Zero Cents ( $1,497,150.00) for performance of the Services pursuant to this Agreement. The Contractor shall submit invoices to the City Finance Director on a monthly basis detailing the Services performed. In the event of a conflict between this Agreement and Exhibit A regarding the amount of compensation, the Agreement shall prevail. Upon receipt and approval of the Contractor’s invoices, the City shall remit payment to the Contractor for Services provided within thirty (30) days. Payment to Contractor shall be considered as full compensation for performing the Services.
City’s failure to discover or object to any unsatisfactory work or billing prior to payment will not constitute a waiver of City’s right to request Contractor to correct such work or billings or seek any other legal remedy.
SECTION 5. PERFORMANCE STANDARDS. Contractor shall comply with all applicable laws now in force or which may hereafter be in force with regard to the provision of Services and this Agreement. Contractor represents that it has the skills, expertise, licenses and permits necessary to perform the Services. Contractor shall perform all such Services in the manner and according to the standards observed by a competent practitioner of the same profession in which Contractor is engaged and in accordance with applicable industry standards. Permits and/or licenses shall be obtained and maintained by Contractor without additional compensation throughout the term of this Agreement.
SECTION 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and ITEM 9.6.
ATTACHMENT 2
CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc.
Revised 06/2025
assignment of personnel; however, otherwise City shall not have the right to control the means and methods by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Contractor are employees and agents of Contractor and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Contractor by any such employees or agents, or any other person resulting from performance of this Agreement.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contractor shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. INSURANCE REQUIREMENTS. Prior to beginning any Services under this Agreement, Contractor, at its own cost and expense, shall procure insurance coverage at such levels of coverage, scope, limits, and/or forms as set forth in Exhibit B (“Insurance Requirements”) hereto. Contractor shall provide proof satisfactory to City of such insurance and maintain the insurance throughout the term of this Agreement.
SECTION 8. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES.
8.1 General Requirement. Contractor shall indemnify, defend with counsel selected by the City, and hold harmless City, its officers, agents, employees and representatives from and against any and all claims, losses, liabilities or damages, demands and actions, including payment of reasonable attorney’s fees, arising out of or resulting from Services performed pursuant to this Agreement caused in whole or in part by any negligent or willful act or omission of Contractor, its officers, agents, employees, or anyone directly or indirectly acting on behalf of Contractor. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor ITEM 9.6.
ATTACHMENT 2
CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc.
Revised 06/2025
acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
8.2 PERS Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing Services under this Agreement is determined by a court of competent jurisdiction of the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
8.3 Prevailing Wages. To the extent required by law, Contractor and all of the Contractor’s subcontractors shall comply with California Health and Safety Code Section 33422.1 and shall comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, “Prevailing Wage Laws”), and be responsible for carrying out the requirements of such provisions. The Contractor shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the City its officers, agents, employees and representatives, from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of every kind, nature and description (including but not limited to attorneys’ fees and court costs; with counsel selected by the City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of payment of prevailing wages or the requirement of competitive bidding in the construction or performance of the Services, the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including but not limited to California Labor Code Section 1770 et seq. and the Prevailing Wage Laws, or any act or omission of the City or the Contractor related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bidding, whether or not any insurance policies shall have been determined to be applicable to any such claims, demands, suits, actions, losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, costs, damages, or administrative, enforcement or judicial proceedings. It is further agreed that the City does not, and shall not, waive any rights against the Contractor which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by the Contractor, of any of the insurance policies described in this Agreement.
SECTION 9. NONDISCRIMINATION AND EQUAL OPPORTUNITY. Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and ITEM 9.6.
ATTACHMENT 2
CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc.
Revised 06/2025
local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby. Contractor shall include the provisions of this section in any subcontract approved by the City.
SECTION 10. TERMINATION AND MODIFICATION. No modification or amendment of this Agreement is effective unless made in writing and signed by both the City and Contractor.
10.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor.
Contractor may cancel this Agreement upon 60 days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other material provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement.
10.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Section 2. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.
10.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
10.4 Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement without the prior written consent of the City.
10.5 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
10.5.1 Immediately terminate the Agreement;
10.5.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;
10.5.3 Retain a different Contractor to complete the services described in Exhibit A not finished by Contractor; and
10.5.4 Charge Contractor the difference between the cost to complete the services described in Exhibit A that is unfinished at the time of breach and the amount that ITEM 9.6.
ATTACHMENT 2
CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc.
Revised 06/2025
City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.
SECTION 11. ASSIGNMENT AND SUBCONTRACTING. Contractor shall not assign or transfer any interest in this Agreement without the prior written consent of the City.
SECTION 12. NOTICES. All notices that are regarding this Agreement shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:
Any written notice to City shall be sent to:
ATTN: Victor Ramos
City of Rancho Cordova
3303 Luyung Drive
Rancho Cordova, CA
95742
Any written notice to Contractor shall be sent to:
ATTN: Victor
Gonzalez
West Coast Arborists, Inc.
401
Slobe Avenue
Sacramento, CA 95815
[email protected]
SECTION 13. C
ONFLICT OF INTEREST. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous twelve months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor. Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
SECTION 14. GOVERNING LAW AND VENUE. The laws of the State of California shall govern this Agreement. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Sacramento or in the United States District Court for the Eastern District of California.
ITEM 9.6.
ATTACHMENT 2
CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc.
Revised 06/2025
SECTION 15. ATTORNEYS’ FEES. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
SECTION 16. SEVERABILITY. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
SECTION 17. NO IMPLIED WAIVER OR BREACH. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any breach of that term or any other term of this Agreement.
SECTION 18. SURVIVAL. The obligation of this Agreement, which by their nature would continue beyond the term or expiration of the Agreement, including without limitation obligations regarding indemnification shall survive the term or expiration of this Agreement.
SECTION 19. IRS FORM W-9. Contractor shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. This City’s Finance Director shall have authority to waive this requirement.
SECTION 20. SUCCESSORS AND ASSIGNS. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
SECTION 21. ENTIRE AGREEMENT. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, and the insurance requirements attached hereto and incorporated herein as Exhibit B, represents the entire and integrated Agreement between City and Contractor and supersedes all prior negotiations, representations, and Agreements regarding the subject matter of this Agreement, either written or oral.
ITEM 9.6.
ATTACHMENT 2
CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc.
Revised 06/2025
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year set forth above, which date shall be considered the effective date of this Agreement.
CITY OF RANCHO CORDOVA CONTRACTOR
Micah Runner, City Manager Victor Gonzalez, Vice President Date: Date:
Attest:
Stacy Leitner, CMC, City Clerk
Date:
Approved as to Form:
Adam U. Lindgren, City Attorney
Date:
ITEM 9.6.
ATTACHMENT 2
CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A Revised 06/2025
EXHIBIT A
SCOPE OF SERVICES
ITEM 9.6.
ATTACHMENT 2
Page | 8
Section 2 - Scope of Services
2.1. WORK GUIDANCE
The selected Contractor shall be aware of, and shall comply with, City ordinances governing trees and tree maintenance services, ANSI A300 Tree Management Standards, ISA Best Management Practices, ANSI Z133 Tree Care Safety Standards, and traffic control regulations during work, as applicable to individual circumstances and locations being maintained.
The C
ontractor is responsible for obtaining and complying with an Encroachment Permit from the County of Sacramento for any pruning or maintenance activities performed within their right- of-way.
A preliminary
copy of the City’s contract for On-Call Tree Maintenance Services is attached to this RFP as "Sample Contract". The contract shall bind the selected Contractor to perform work in accordance with this RFP.
2.2. DESCRIPTION OF WORK EXPECTATIONS
All Proposers accept and confirm by submission of a signed proposal in response to this RFP, that work to be performed by the selected Contractor is comprised of tree maintenance services.
The City
’s expectations from the selected Contractor include, but are not limited to:
• Workm
anship: All materials and workmanship shall be of a quality that is equal or superior to any similar work considered by industry Contractors to be best practice. All work completed by the selected Contractor shall be subject to inspection prior to payment being authorized. All work shall be conducted in a manner that least interferes with the operation and public usage of City owned facilities. • Safety: All
services, supplies, and equipment must comply with the California Safety Division of Industrial Safety Orders and O.S.H.A. The Contractor shall plan and conduct the work in a manner that will safeguard all persons from injury and shall take all precautions required by applicable regulations of the State Department of Industrial Regulations. The Contractor’s employees shall wear O.S.H.A. approved safety vests and personal protective equipment at all times during contract work. • Hazards
and Vandalism: Any hazards or acts of vandalism shall be reported immediately to the Contract Manager and then followed up in writing. Hazards shall be remedied by the Contractor after approval is obtained from the Contract Manager. Hazards that create life-threatening situations or potential for bodily harm shall be remedied immediately by the Contractor.
• Respons
e: When notified by the City of an emergency situation, the Contractor shall arrive on site within two (2) hours of the time of notification. The selected Contractor is expected to be able to respond to any location within this two (2) hour window. A General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A CONTRACT NO. 2026-82
ITEM 9.6.
ATTACHMENT 2
Page | 9
communications system must be in place that allows the City to contact the Contractor at any time, twenty -four (24) hours a day, seven days a week. Failure to respond adequately may result in immediate termination of the contract. • City Po
licy: The selected Contractor shall be aware of, and shall comply with, City ordinances governing tree maintenance.
• Equipment: T
he selected Contractor must furnish all tools and equipment needed to provide a high level of workmanship, to ensure continuous and safe operation, and complete work in accordance with the current City standard specifications. The City may require demonstration of equipment during the selection process of this RFP. • Experi
ence: The selected Contractor shall have experience in the use of professional equipment systems for On-Call Tree Maintenance Services. In the event the Contractor’s staff is not experienced and City property is damaged as a result of the Contractor’s inability, the Contractor shall be responsible for repair or replacement. The City may require a demonstration of such experience during the selection process of this RFP.
The City may make periodic inspections of all facilities covered by this agreement at periodic intervals. The purpose of these inspection tours shall be to evaluate the effectiveness, adequacy and acceptability of the Contractor’s performance in On- Call Tree Maintenance Services in accordance with the provisions of this agreement. The City may, during the periodic inspection tours, identify and communicate to the Contractor, areas of unsatisfactory work or of inadequate performance by the Contractor. The result of each inspection shall be made available to the Contractor in writing. The Contractor shall correct such identified unsatisfactory work or inadequate performance within forty-eight (48) hours and shall submit in a written report to the City reflecting such corrective actions.
Prior to
the commencement of any work, a pruning specification plan shall be provided, unless otherwise directed by the Contract Manager and/or their designees.
Additio
nally, an email notification shall be sent to the Contract Manager and/or their designees each time a crew is dispatched to perform work under this contract, and again before the crew departs the site.
The Co
ntractor shall furnish all tools, equipment, fuel, apparatus, facilities, labor, services, and materials. Maintenance will include trees on public and private property. Tree pruning, planting, removal, and maintenance services shall be performed according to the most current editions of the following benchmark standards:
A. Ameri
can National Standards Institute (ANSI) A300 Pruning Standards B. ANSI Z133.1 Safety Standards
C. ISA Best Management Practices
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A CONTRACT NO. 2026-82
ITEM 9.6.
ATTACHMENT 2
Page | 10
The work includes, but is not limited to, the following services:
2.2.1 Wildli
fe Protection:
Prior to beginning any work in the vicinity of a tree, each tree shall be visually surveyed from all sides for the sole purpose of detecting the presence of bird nests (including cavity -nesting species) or any type of wildlife. If a nest is found and determined to be active, no work of any kind shall be performed in that tree without written permission from the City’s designated representative.
At no t
ime shall any nest or wildlife be removed or disturbed. If wildlife is accidentally displaced during the course of work, the Contractor shall immediately notify the City representative for further direction and assistance.
2.2.2 Tree
Inventory:
The City maintains a comprehensive tree inventory within a Geographic Information System (GIS). This system serves as the central repository for electronic records, documenting street addresses, tree identification numbers, trees species, and brief descrip tion of work performed.
To ensure the integrity of this database, all work-related data is expected to align with the City’s GIS environment, with updates typically integrated within one week of work completion.
The inve
ntory infrastructure is built to be fully compatible with the latest version of ESRI ArcGIS.
The system is designed to facilitate exports in shapefile (.shp) format and provides an interface for City staff and consultants to create work orders and review historical data.
2.2.3 Organ
ic Waste Management:
All vegetative material generated in the execution of work under this contract shall be diverted from landfill disposal through urban wood recycling, aerobic or anaerobic composting, incineration, or land application, in accordance with all applicable local, and green waste regulations. The Contractor is responsible for the proper disposal of any diseased or pest-infested trees.
The Co
ntractor shall maintain source-separated organic waste, ensuring it remains separate from all other waste generated during the performance of services for the City. The Contractor shall transport all source -separated organic waste to an Approved Organic Waste Recycling Facility.
Approved facilities may include compostable material handling operations, transfer/processing operations or facilities, or solid waste landfills that recycle organic waste.
The Co
ntractor shall maintain records of the quantities of organic waste delivered to each Approved Organic Waste Recycling Facility. Records shall be submitted to the City on a schedule to be determined by the City.
Recor
ds include, but not limited to, the following:
• Delivery
receipts and/or weight tickets from the receiving facility. • If a facility does not have on- site scales, or its scales cannot accurately weigh the General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A CONTRACT NO. 2026-82
ITEM 9.6.
ATTACHMENT 2
Page | 11
Contractor’s vehicle, the Contractor is not required to record the material’s weight but must document the name of each facility or entity that received the organic waste.
2.3. TREE PRUNING
Tree pruning includes all activities necessary to maintain and improve tree health, structure, and safety. Pruning work under this contract includes crown cleaning, structure pruning, and clearance pruning. All tree pruning shall follow the natural system and comply with ANSI A300 standards, including Section 5.4: Young Tree Pruning and Annex B: Specification Writing Guidelines.
The Co
ntractor shall provide written pruning specifications for each grid-pruning area, identifying the number of cuts, the type of cuts (reduction, removal, or heading), and the specific location and part type.
Pruning
tools shall be disinfected before and after pruning each tree to maintain proper sanitation and prevent the spread of pests or disease. Climbing spikes or spurs shall not be used on any tree identified for pruning; their use is permitted only when performing tree removals.
Crown
Cleaning
Crown cleaning consists of removing dead, diseased, detached, or broken branches 1 inch in diameter or larger to reduce the risk of branch failure and prevent decay from spreading into the tree. Cleaning is the preferred pruning method for mature trees and includes the removal of branches with cracks or other defects that may predispose them to failure. Care shall be taken to avoid excessive removal of interior live branches, which can lead to a concentration of foliage at branch ends—a practice known as “lion-tailing,” which is unacceptable.
Structur
e Pruning
Structure pruning involves removing selected live branches and stems to improve orientation, spacing, growth rate, and the strength of attachment. This practice is used on young and medium-aged trees to promote a stable, well -balanced structure. On large, maturing trees, structure pruning is performed to reduce defects, improve spacing of primary branches along the central leader, and minimize the failure potential of included branch attachments.
Common structure-pruning techniques include:
• Subordina
tion cuts to reduce competing stems and encourage a dominant central leader. • Crown raising to create appropriate clearance while maintaining structural integrity. • Crown thinning to reduce wind load, improve light penetration, and enhance branch spacing.
• Removal of competing leaders to establish a single, well-defined central leader. • Reduction of overextended branches to reduce leverage and breakage risk. • Correction of defective or weak attachments, including branches with included bark.
Clear
ance Pruning
Clearance pruning includes the selective removal or reduction of branches to provide adequate General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A CONTRACT NO. 2026-82
ITEM 9.6.
ATTACHMENT 2
Page | 12
vertical and horizontal clearance for pedestrians, vehicles, buildings, streetlights, traffic signals, fences, and other infrastructure, as directed. After clearance pruning, the tree shall retain a live crown ratio of not less than 66 percent. Structural pruning may be incorporated by the City as part of clearance pruning to improve long-term tree form and stability.
Palm Tr
ee Pruning
Palm tree pruning shall be limited to the removal of dead, broken, and strongly chlorotic fronds.
Live, healthy fronds shall not be removed. Fronds shall be severed close to the petiole base without damaging living trunk tissue. Palm fruit, flowers, and loose petiole bases shall be removed only when they pose a safety risk.
2.4. TREE REMOVAL
Tree removal includes the complete removal of trees, including the stump, from public or private property as directed by the City.
Any unau
thorized or accidental removal of trees shall be subject to penalties up to the appraised value of the tree. The value shall be determined using the trunk formula technique described in the most recent edition of the Guide for Plant Appraisal , or by using the City’s in- lieu fee. The Contractor shall be penalized based on the higher of the two values.
The Co
ntractor shall be held liable for any loss -of-control incidents occurring during removal operations and shall be responsible for all resulting damages and associated costs.
Stumps sha
ll be ground immediately following the felling of the tree bole. If stump grinding cannot be completed on the same day, a high stump shall be left in place, and the Contract Manager or designee shall be notified. The remaining stump must be fully ground within five (5) business days of the initial response.
2.5. STUMP GRINDING
Stump grinding includes the grinding and removal of tree stumps, surface roots, and all associated chips and debris on public or private property, as directed by the City.
The Co
ntractor shall notify Underground Service Alert (USA) – 811 prior to performing any stump-grinding activities.
Once the
process of stump removal or associated root removal begins, the Contractor shall assume full responsibility for any damage that may occur as a result of the work.
2.6. TREE PLANTING
The Contractor shall notify Underground Service Alert (USA) – 811 prior to commencing any excavation.
Before
excavation, the Contractor shall remove all existing grass and weeds, including roots, within the designated planting area. Sod from the excavation may be reused —flipped upside General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A CONTRACT NO. 2026-82
ITEM 9.6.
ATTACHMENT 2
Page | 13
down—to construct a berm around the planting hole, or it may be disposed of at the Contractor’s expense.
The pla
nting hole shall be prepared according to the following requirements:
• The hol
e shall be at least twice the width of the root ball or 3 feet in diameter, whichever is greater, and centered on the tree locate mark.
• For planting events coordinated with volunteers on private property through the Urban Forest Program and the Sacramento Tree Foundation, the Contractor shall prepare planting holes 3 feet in diameter centered on the tree locate mark. • The sides of all planting holes shall not be glazed.
• The depth shall not exceed the height of the tree’s root flare.
If circ
ling roots are present, the outer encircling roots shall be loosened or pruned to prevent future girdling. The root flare shall be exposed and positioned 2 –3 inches above grade. All tags and bindings shall be removed prior to planting to prevent accidental girdling of the trunk or branches.
Any com
peting leaders may be pruned, with the less dominant leader removed, to reduce the likelihood of future structural defects.
After pla
nting, the tree shall be watered thoroughly until the surrounding soil is fully saturated.
Mulch
shall be applied following the 3-3-3 rule: a uniform 3-inch-thick layer, placed 3 inches away from the trunk, in a circle with at least a 3-foot diameter around the tree.
Upon com
pletion, all nursery stakes shall be removed, unless otherwise directed by the Contract Manager and/or their designees. Two new wooden stakes shall then be installed, placed outside the mulch zone and driven securely into the soil.
2.7. EMERGENCY SERVICES
Emergency Services include unforeseen or unscheduled maintenance tasks that must be performed on short notice due to potential impacts on public safety and convenience. These tasks are considered safety -critical. When notified by the City of an emergency s ituation, the Contractor shall arrive on site within two (2) hours of the time of notification.
The Con
tractor shall maintain a local telephone number where they can be reached twenty-four (24) hours per day, seven days per week, including holidays.
Emergenc
y Work Procedures
Emergency Work generally includes, but is not limited to, the following steps:
• Recei
pt and confirmation of the requested task;
• Initial response to the site and evaluation of the problem and site conditions; General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A CONTRACT NO. 2026-82
ITEM 9.6.
ATTACHMENT 2
Page | 14
• Implementation of appropriate traffic controls;
• Performance of the required task;
• Field check to confirm proper operation and restoration of the site to a safe condition; • Submission of before-and-after photos documenting the completed work; • Logbook entry detailing the time, date, nature of the maintenance task performed, and a verbal report to the City when appropriate.
2.8. UNSCHEDULED (EXTRA) WORK
Proposers understand that not all possible Unscheduled (Extra) Work items can be foreseen and provided with a line item in the Cost Schedule. As such, Proposers acknowledge that any and all work required outside of the Unscheduled (Extra) Work items listed in the Cost Schedule shall be negotiated between the City and the Contractor in a written “not to exceed” estimate format.
Unscheduled (Extra) Work includes non- routine services such as emergency response, storm cleanup, and other City-directed work; is highly variable and may fluctuate significantly from year to year based on weather, site conditions, and City direction; and is not guaranteed, as the City does not guarantee any minimum quantity of Unscheduled (Extra) Work.
Propos
ers must become familiar with the necessary scope of work before submitting a proposal.
Proposers are responsible for familiarizing themselves with the areas. Failure to visit the site(s) will not constitute a basis for claims for extra or additional work caused by the Proposer’s lack of knowledge of the condition of the site(s) or the scope of the work.
The sel
ected Contractor is expected to perform any and all unscheduled (extra) work upon request and within thirty (30) days of receiving approval from the City, or within an alternative timeline mutually agreed upon by the Contractor and the City.
2.9. ARBORIST CONSULTING AND REPORTS
This work is not required and will only be performed upon request from the City.
Arbori
st consulting services include the inspection of trees located on public or private property, along with the preparation and submittal of an opinion report by a certified arborist. These services generally involve:
• Asses
sing tree health, structure, condition, and site factors; • Identifying potential risks, defects, or maintenance needs; • Evaluating species suitability, pest or disease concerns, and environmental impacts; • Providing written findings, recommendations, and professional opinions based on the specific situation or assignment.
2.10. TREE INVENTORY
The City may request the Contractor to perform field inventory of trees as new trees are planted or identified.
Compre
hensive entries for new trees include species, size, condition, planting date (if known), General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A CONTRACT NO. 2026-82
ITEM 9.6.
ATTACHMENT 2
Page | 15
and specific location attributes.
While t
rees may be added to the system year-round, condition assessments are ideally captured during late spring through early fall to ensure accurate identification and health grading.
2.11. STORM EVENT CLEANUP AND DOCUMENTATION
Following significant storm events, the Contractor may be directed by the Contract Manager to perform storm -related tree cleanup within areas covered under this contract. Tree -related cleanup activities may include removal of fallen branches, limbs, or oth er tree debris that pose hazards or obstruct access.
The Co
ntractor shall maintain daily documentation of all storm cleanup activities, including:
• Date and
location of work performed;
• Description of debris removed;
• Estimated quantity of debris removed (cubic yards or tons); • Labor hours and equipment utilized; and
• Photographic documentation of affected areas before and after cleanup, when feasible.
The Co
ntractor shall also document the final disposal location of all storm- related debris, including:
• Name and
address of disposal or recycling facility;
• Quantity of debris delivered; and
• Disposal tickets, weight receipts, or other documentation provided by the receiving facility.
All sto
rm cleanup documentation shall be submitted to the Contract Manager within five (5) business days of completion of the work or at a frequency directed by the City.
Failure to
provide the required documentation may result in denial of compensation for storm cleanup work.
Storm
cleanup work shall be compensated as Unscheduled (Extra) Work in accordance with the unit prices or time-and-materials rates identified in the Cost Schedule. Such cleanup is limited to debris directly attributable to a storm event or other emergency condition, as determined by the Contract Manager.
Storm de
bris cleanup activities shall only be performed upon direction from the Contract Manager, unless immediate action is required to eliminate a public safety hazard.
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A CONTRACT NO. 2026-82
ITEM 9.6.
ATTACHMENT 2
WEST CKAST AZKZISTS, INC. ZESWKNSE KChDENT ZEWKZT
Z&W No. T
Kn-Call Tree Daintenance Services
WZICE TA>ES
TA>E 1: &IsE zEAZ WZhNIN' CzC>E
>ine Item escription Yuantity hnit oĨ
Deasure
hnit Cost Total
1 zear 1 (&iscal zear 26 - 27) Area C 1,205 Trees $154.00 $185,570.00 2 zear 2 (&iscal zear 27 - 28) Area 1,279 Trees $154.00 $196,966.00 3 zear 3 (&iscal zear 28 - 29) Area E 1,329 Trees $154.00 $204,666.00 4 zear 4 (&iscal zear 29 - 30) Area A 1,286 Trees $154.00 $198,044.00 5 zear 5 (&iscal zear 30 - 31) Area 1,376 Trees $154.00 $211,904.00 TKTA> $997,150.00
TA>E 2: hNSCHEh>E/EyTZA WKZ< - CKDDhNITz TZEE W>ANTIN'S & SThDW ZEDKsA>S >ine Item escription Yuantity hnit oĨ
Deasure
hnit Cost Total
2.1 hnscheduled (Edžtra) Work 5 1 year $50,000.00 $250,000.00 TA>E 3: hNSCHEh>E/EyTZA WKZ< - STKZDWATEZ &ACI>ITIES (ASINS, CZEE<S, AN CHANNE>S) >ine Item escription Yuantity hnit oĨ
Deasure
hnit Cost Total
3.1 hnscheduled (Edžtra) Work 5 1 year $50,000.00 $250,000.00 CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A ITEM 9.6.
ATTACHMENT 2
[WEST COAST ARBORISTS, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Tree Maintenance Services
TABLE 4: UNSCHEDULED WORK ITEMS
The Unscheduled/Extra Work quantities shown in this table are provided for the purpose of comparing proposals. Payment for such work will be based on the actual quantities of work performed, as directed and approved by the City, unless otherwise specified in the contract.
Line Item Area Location Name Quantity Unit of
Measure
Unit Cost Total
4.1 Tree Pruning - labor 1 Hourly $105.00 $105.00
4.2 Tree Pruning - supervisor 1 Hourly $105.00 $105.00
4.3 Tree Pruning - superintendent 1 Hourly $105.00 $105.00
4.4 Tree & Stump Removal - per person 1 Hourly $105.00 $105.00
4.5 Stump Grinding - per person 1 Hourly $105.00 $105.00
4.6 Planting Hole Prep - per person 1 Hourly $105.00 $105.00
4.7 Single tree planting #5 (City provides tree, stakes, & ties) 1 Each $65.00 $65.00
4.8 Single tree planting #5 (Contractor provides tree, stakes, & ties) 1 Each $105.00 $105.00
4.9 Single tree planting #15 (City provides tree, stakes, & ties) 1 Each $150.00 $150.00
4.10 Single tree planting #15 (Contractor provides tree, stakes, & ties) 1 Each $250.00 $250.00
4.11 24/7 Emergency Services: Nights & Weekends - per pserson 1 Hourly $145.00 $145.00
4.12 Tree Inventory - per person 1 Hourly $105.00 $105.00
4.13 Arborist Consulting 1 Hourly $175.00 $175.00
4.14 Crane Service 1 Hourly $195.00 $195.00
CONTRACT NO. 2026-82
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit A ITEM 9.6.
ATTACHMENT 2
CONTRACT NO. 2026-86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B Revised 06/2025
EXHIBIT B
SPECIAL PROVISIONS
ITEM 9.6.
ATTACHMENT 2
Page | 16
Section 3 - Special Provisions
3.1. WORK LOCATION/SITE CHANGES
Proposers acknowledge that the City reserves the right to add, delete, or change locations under the resulting contract, and may do so upon written notification to the Contractor. Any chan ges in contract scope of services that result in an increase or reduction in cost shall be adjusted based on negotiations between the City and the Contractor. The City expects cost negotiations to be guided by the Cost Schedule submitted by the Contractor in response to this RFP.
3.2. MOBILIZATION
Mobilization shall be in accordance with Section 8 -1.03, “Payment for Mobilization,” of the Sacramento County Standard Construction Specifications.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various items of work and no additional compensation shall be allowed, therefore.
3.3. SUPERVISION
The Contractor shall provide a competent superintendent during all times that work is being performed with the authority to represent and act for the Contractor in any matter pertaining to this contract. The Contractor shall furnish the names of all such superintendents to the Contract Manager prior to the commencement of this contract and advise the Contr act Manager of any changes. The competent superintendent shall possess a current International Society of Arboriculture (ISA) Certified Arborist credential and have the Prescription Pruning Qualification from the Western Chapter ISA.
3.4. WORK ORDER
Requests for maintenance are made via a Work Order (WO). WOs are originated by City staff during regular City business hours in response to observed or reported maintenance deficiencies.
Delivery of the written WO’s will be via e -mail and be made directly to the Cont ractor or designated supervisor. While initial contact with the Contractor may be directly by phone, this will always be followed up with a written WO. Delivery of the written WO's shall be via email and will be made directly to Contractor or designated Supervisor.
Requests for service after working hours, on weekends, and on holidays will be forwarded from the City's Emergency On -Call representative to the Contractor by phone. A written WO will be generated on the next regular business day and sent via email.
3.5. SUBCONTRACTORS
Proposers requiring additional services from subcontractors acknowledge that all proposed subcontractors shall adhere to the same standards of work as described in this RFP. The Contractor shall remain fully responsible for the performance, supervision, an d quality of work performed by any subcontractor.
CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
Page | 17
Proposers further acknowledge that the selected Contractor shall be required to perform, with the Contractor’s own organization and employees, not less than sixty percent (60%) of the value of all work conducted under the executed contract.
Subcontractors performing ten percent (10%) or more of the total contract value must be identified in the proposal. Subcontractors performing less than ten percent (10%) of the contract value are not required to be listed but must comply with all licensing and insurance requirements applicable to this contract.
Any Proposer submitting a proposal that includes the use of subcontractors shall submit all subcontractor information required within the Proposal Submittal.
Substitution of any listed subcontractor after contract award shall require prior written approval from the City and must comply with applicable provisions of the California Public Contract Code.
3.6. PERSONNEL
All work shall be performed by qualified and trained personnel with a minimum of two (2) years of experience in tree maintenance work. Experience must include use of typical tools and operation of commonly used equipment. The Contractor’s employees shall be required to wear a clean uniform bearing the Contractor’s name. Employees who normally and regularly come into direct contact with the public shall bear some means of individual identification, such as a name tag or identification card.
3.7. LICENSES
The Contractor and staff who are supplying services unde r this agreement shall at all times possess and carry a valid driver’s license issued by the State of California and have all applicable certifications, accreditations, and licenses.
3.8. REGULATORY COMPLIANCE AND SAFETY REQUIREMENTS
The Contractor shall plan and conduct the work to comply with all applicable Federal, State, and local rules, regulations, codes, and ordinances to adequately safeguard persons and property from injury. The Contractor shall direct the performance of the work in compliance with reasonable safety regulations and work practices, and with applicable Federal, State, and local laws, rules and regulations including but not limited to “Occupational Safety and Health Standards” promulgated by the U.S. Secretary of Labor, and Safety Orders of the California Division of Industrial Safety.
3.9. CONDUCT
The Contractor’s employees, officers, and representatives shall not identify themselves as being employees of the City of Rancho Cordova. Employees shall conduct themselves in such a manner that reflects positively on the City. Drivers shall be courteous and conscientious when driving to, at, and from work sites. The City retains the right to require a particular operator to be removed from working on this contract.
CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
Page | 18
3.9.1 Safety Standards and Accident Prevention
The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall comply with all applicable Laws and Regulations relating to the safety and protection of persons and property.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various items of work and no additional compensation shall be allowed, therefore.
3.10. DISMISSAL OF UNSATISFACTORY EMPLOYEES
Attention is directed to Section 6, "Legal Relations and Responsibilities" of the Sacramento County Standard Construction Specifications.
The Contractor shall only furnish workers who are competent and skilled for work under this contract. If, in the opinion of the Public Works Maintenance & Operations Manager, an employee of the Contractor is disorderly, refuses to perform in accordance with the contract specifications, threatens or uses abusive language while on City property, does not meet safety requirements or is otherwise unsatisfactory, that employee shall be removed from all work under this contract.
The Contractor shall remove an unsatisfactory employee from contract sites immed iately following notification.
All personnel employed by the Contractor shall comply with the City’s Harassment policy. Non - compliance with this policy shall be grounds for dismissal under the provisions of this Section. A copy of this policy will be provided to the Contractor prior to commencing work.
Failure by the Contractor to remove an unsatisfactory employee from contract sites will result in withholding of payment. Failure by the Contractor to permanently replace an unsatisfactory employee will result in formal written warning (30 -day notice) to the Contractor specifying that the employee must be replaced. Failure by the Contractor to replace an unsatisfactory employee within the 30-day time period will result in termination of this contract.
In the event of termination, the City shall be liable only for payment of those services performed and accepted by the City prior to the date of termination; and the Contractor and his surety shall be liable and assessed for any and all costs for the re-procurement of the contract services.
3.11. PAYROLL RECORDS
The Contractors' attention is directed to Section 6 -1.03, "Payroll Records," of the Sacramento County Standard Construction Specifications. The Contractor shall comply with Labor Code Section 1776. Regulations implementing Section 1776 are located in Section 16000 and Sections 16401 through 16403 of Title 8, California Code of Regulations. The Contractor shall be responsible for compliance by the Contractor's Subcontractors.
3.12. PREVAILING WAGE
Proposers acknowledge the Prevailing Wage Requirements as detailed in the Sample Contract.
CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
Page | 19
Pursuant to Labor Code Section 1770, the Contractor and the Contractor's Subcontractors shall pay not less than the prevailing rate of per diem wages, including, but not limited to, overtime, Saturday, Sunday, and holiday work, travel , and subsistence, as determined by the Director of the California Department of Industrial Relations pursuant to Labor Code Section 1773.
3.13. INSPECTION
The Contractor may receive an inspection report from the Contract Manager. This form will indicate any deficiencies in the work performance of the Contractor. The Contract Manager will inform the Contractor of urgent deficiencies for immediate attention or repairs. Inspection by City staff may occur the following day the Contractor has serviced the areas.
Lack of inspections by the City staff does not relieve the Contractor of his obligations to provide services as required by these specifications. Lack of receipt of inspection reports does not relieve the Contractor of his obligations to provide services as required by these specifications.
Schedules as required by these specifications shall be submitted and used as a guide for City staff inspection schedules. Inspection will be scheduled to occur the following day the Contractor has serviced the area(s).
3.14. FAILURE TO PERFORM
If the Contractor, or his representative, fails to perform in accordance with the terms and conditions of this contract, the Contract Manager will specify the reasons and locations as applicable by written correspondence. Failure by the Con tractor to correct any deficiencies within one (1) calendar week of notification by the Contract Manager may result in withholding of payment. Failure by the Contractor to correct any deficiencies within two (2) calendar weeks or more may result in formal written warning (30-day notice) to the Contractor specifying that such deficiencies must be corrected. Failure by the Contractor to correct such deficiencies within the 30-day specified time period may result in termination of this contract.
In the event of termination, the City shall be liable only for payment of those services performed and accepted by the City prior to the date of termination. Any damage to property caused by the Contractor’s inability to meet specification shall be recovered by withho lding payments. The Contractor and his surety shall be liable and assessed for any and all costs for the re-procurement of the contract services and damages to City facilities or plant materials.
3.15. PAYMENT
At the end of each month, the Contractor shall submi t invoice(s) to the City for regular monthly maintenance work, and unscheduled emergency maintenance work requested and approved by the City. The City will pay the Contractor within thirty (30) calendar days of receipt of correct invoice.
The Contractor’s routine maintenance invoice shall include:
• Invoice Number
• Invoice Date
• City’s Contract Number
CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
Page | 20
• Period Service Provided (Date from – Date to)
• Location(s) of Service
The Contractor’s unscheduled (extra) work invoice shall include:
• Invoice Number
• Invoice Date
• City’s Contract Number
• Period Service Provided (Date from – Date to)
• Location(s) of Service (listed with site specific plan number) • A breakdown of work completed with a description of the work performed, job itemization giving employee(s)’ actual hours worked, equipment and material costs, and total cost for the work performed.
Billing shall be submitted via email to [email protected] or mailed to the following address:
ATTN: Victor Ramos
City of Rancho Cordova
3303 Luyung Drive
Rancho Cordova, CA 95742
3.16. WITHHOLDING OF PAYMENT
For work deemed by the Contract Manager as not meeting the requirements of the specifications, the City shall withhold monthly payments or percentages thereof for work not completed, or until work is completed as per contract specifications. The City shall withhold monthly payments or percentages thereof for work that is not completed on schedule.
To provide funds to cover the cost of any City of Rancho Cordova or private facilities or plant materials damaged by the Contractor, the City shall withhold mon thly payments until the damages are repaired. In the event repairs are not made the City shall withhold monthly maintenance payments to fund the necessary repairs. The Contractor shall be responsible for damages to the City of Rancho Cordova private facilities or plant materials due to the Contractor’s failure to perform the services in accordance with these specifications. Expenses to cover damages shall be solely the Contractor’s, and repairs shall meet with approval of the Contract Manager.
3.17. PRESERVATION OF PROPERTY
Attention is directed to Section 13 -1.01 “Preservation of Property” of the Sacramento County Standard Construction Specifications and these Special Provisions.
The Contractor shall take every precaution to protect all public and private prope rty during the performance of this contract. Any damage caused by the Contractor’s personnel or equipment will promptly be repaired to the condition existing before the damage. If, in the opinion of the Contract Manager, repair is not possible, the damaged facilities will be replaced in kind and size.
CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
Page | 21
All costs for such repairs or replacements shall be the sole responsibility of the Contractor.
Damages to City facilities due to the Contractor’s lack of performance in accordance with these specifications are the Contractor’s responsibility.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various items of work and no additional compensation shall be allowed, therefore.
3.18. TRAFFIC MAINTENANCE
Attention is directed to Section 12 -3, “Public Safety and Traffic Control,” of the Sacramento County Standard Construction Specifications, the Uniform Manual of Traffic Control Devices (the latest edition of the California Supplement), and these Special Provisions.
Typically, a minimum of one (1) traffic lane (not less than 3.66 m (12 feet wide), per direction, shall be allowed for closure during construction activity, or as defined within the approved traffic control plan. All other traffic lan es shall be open for public vehicular traffic at all times during non-construction activity. All work that interferes with public traffic shall be performed between 8:30 a.m. and 3:30 p.m., unless otherwise approved by the Contract Manager.
Prior to perf orming any work, under this contract the Contractor shall prepare and submit a Traffic Control Plan (TCP) to the Contract Manager for review. Note: To avoid delays, the Contractor is encouraged to submit in advance several standard TCP’s covering the most common maintenance situations anticipated, prior to the start of the contract period. All night work (if any) requires a MANDATORY TCP, for each occurrence.
If traffic controls are required for any operation under this contract to ensure the safety of workers and the public, a TCP must be submitted to the Contract Manager four (4) working days in advance of performing said operation. The Contractor must receive written approval from the Contract Manager prior to implementing any traffic controls and notify Police, and Fire at least twenty-four (24) hours in advance of implementing the traffic controls. Review and approval of a TCP by the Contract Manager is based upon general conformance with Federal, State, and local regulations and standards and does not relieve the Contractor of responsibility for the safety of its workers and the public.
If any component in the Contractor’s traffic control system is displa ced, damaged, or ceases to operate correctly, for any cause, during the life of the work, the Contractor shall immediately repair said component to its original condition or replace said component and shall restore the component to its original location, n oncompliance may result in work stoppage by the Contract Manager.
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various contract items and no separate payment will be made, therefore.
CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
Page | 22
3.19. SOUND CONTROL REQUIREMENTS
Sound control shall conform to the provisions in Section 12 -1.09.B, “Noise” of the Sacramento County Standard Construction Specifications.
The noise level from the Contractor’s operations, between the hours of 8:00 p.m. and 7:00 a.m., shall not exceed 86 dbA at a distance of 15 meters (50 feet). Said noise level requirement shall apply to all equipment on the work or related to the work, including but not limited to trucks and other equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.
Full compensation for conforming to the requirements of this section shall be consider ed as included in the contract prices paid for the various contract items and no additional compensation will be allowed, therefore.
3.20. COOPERATION
The Contractor’s attention is directed to Section 5 -5, “Cooperation with Other Entities,” of the Sacramento Cou nty Standard Construction Specifications. The Contractor shall notify Underground Service Alert (USA) – 811 prior to commencing any excavation.
3.21. EXISTING UTILITIES
Attention is directed to Section 6 -11 “Existing Utilities” of the Sacramento County Standard Construction Specifications and these Special Provisions.
The toll-free number for Underground Service Alert (U.S.A.) is 811. The Contractor is required to call this number two working days (48 hours) in advance of performing excavation work.
The Contr actor shall take adequate measures to ensure that its operations do not harm any existing underground facilities not specifically mentioned or shown on the plans.
3.22. PUBLIC CONVENIENCE
Public convenience shall conform to the provisions in Section 12 -2, "Publi c Convenience and Safety", of the Sacramento County Standard Construction Specifications. The Contractor shall limit operations to weekdays between the hours of 7:00 A.M. to 6:00 P.M., unless otherwise approved by the Contract Manager.
No work will commence before 8:30 A.M. on the City’s main arterial and collector streets without prior written approval from the Contract Manager.
Temporary closure of driveways may be allowed subject to the advance written approval of the affected property owners and the Contract Manager. Prior to closure of a driveway, the Contractor shall coordinate and notify the property owner at least twice of such closure. The Contractor shall deliver closure notices to residents and operators of commercial properties seventy-two (72) hours prior to each closure and twenty -four (24) hour notice for emergency CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
Page | 23
repairs if feasible.
It is the Contractor's responsibility to provide and accommodate all residents, operators of commercial properties and property owners’ specific needs for driveway and pedestrian access at all times.
Full compensation for conforming to the provisions of this Section shall be considered as included in the prices for the various contract items and no additional compensation will be allowed, therefore.
3.23. OBSTRUCTIONS
The Contractor shall exercise due caution in performing work so as not to damage the utilities.
The work specified shall be so conducted by the Contractor as to permit the utility companies to maintain their services without interruption. Utilities which are to remain in place shall be worked around and protected from damage or interruption of service. The Contractor shall coordinate his work with the utility companies where utilities are to be relocated or set to grade.
Construction area signs shall be f urnished, installed, maintained, and removed when no longer required by the Contractor following the provisions in Section 12, “Safety, Public Convenience, and Traffic Control,” of the Sacramento County Standard Construction Specifications.
Full compensa tion for conforming to the requirements of this Section shall be considered as included in the contract prices paid for the various contract and no additional compensation will be allowed, therefore.
3.24. EROSION, SEDIMENT AND WATER POLLUTION CONTROL
The Contractor’s attention is directed to Section 10 -4, "Erosion, Sediment, and Water Pollution Control," of the Sacramento County Standard Construction Specifications, and these Special Provisions.
The Contractor shall minimize erosion, discharge of pollutants, and transport of sediments during all aspects of work. Erosion and sediment control shall conform to the requirements of Sacramento County's "Erosion and Sediment Control Guidelines". That document is available, for a fee, from the Water Resources Division, County of Sacramento.
3.25. DUST CONTROL
The Contractor’s attention is directed to Section 17, “Dust Control,” of the Sacramento County Standard Construction Specifications. The Contractor shall be responsible for dust control. The Contractor shall diligently c ontrol dust resulting from his operations and from public traffic passing through the work area by the application of water and/or dust palliative. Dust palliative shall conform to Section 17-2, “Dust Palliative,” of the Sacramento County Standard Construction Specifications.
The Contractor shall provide dust control at all times including Saturdays, Sundays, and holidays.
CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
Page | 24
Whenever the Contractor shall appear negligent in controlling dust, the Contract Manager may direct attention to the existence of a du st hazard and instruct the Contractor to immediately alleviate the dust hazard.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items and no additional compensation will be allowed, therefore.
3.26. STANDARD CONSTRUCTION SPECIFICATIONS
The County of Sacramento, Municipal Services Agency, Standard Construction Specifications, adopted November 2024 and all revisions pertaining thereto, and this RFP shall control all w ork to be done under this contract. A copy of the Standard Construction Specifications may be obtained at the Cashier’s window, County Administration Building, 827 Seventh Street, Room 105, Sacramento, CA 95814.
3.27. STATE SPECIFICATIONS AND STATE STANDARD PLANS
State Specifications and State Standard Plans, when referred to, shall be the 2023 issue. Copies of the State Specifications and State Standard Plans may be obtained from the State of California, Department of Transportation, Publications Unit, 1900 Royal Oaks Drive, Sacramento, CA 95815; telephone (916) 263-0822.
3.28. PRECEDENCE
In the event of a conflict between the Sacramento County Standard Construction Specifications and the State Specifications/Standard Plans, the Standard Constructions Specifications sh all govern. These Special Provisions shall govern over both the Standard Construction Specifications and State Specifications/Standard Plans in the event of a conflict.
3.29. CODES AND LEGAL REQUIREMENTS
A. All reference to codes, specifications, and standards in t he contract documents shall mean, and are intended to be, the latest editions, amendments, and/or revisions of such reference documents in effect, as of the date of this contract.
B. Authorities shall apply the minimum work requirements available to any work done for this project. Nothing described in these contract documents shall be construed to permit work not conforming to the most stringent of applicable codes and regulations.
C. When contract documents call for materials or construction of better quality or larger size than required by applicable codes, laws, rules or regulations, the contract documents shall take precedence.
3.30. GUARANTEE
Excepting only items of routine maintenance, ordinary wear and unusual abuse or neglect, the Contractor shall guarantee all work executed by the Contractor and Subcontractors, and all supplies, materials and devices of whatsoever nature incorporated in, or attached to the work, or otherwise delivered to the City as a part of the work pursuant to the contract, to be free of all defects of workmanship and materials for a period of one year after acceptance of work under CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
Page | 25
each work order issued as a part of the contract by the City. The Contractor shall repair or replace any or all such work or materials, together with all or any other work or materials which may be displaced or damaged in so doing, that may prove defective in workmanship or material within said one (1) year guarantee period without expense or charge of any nature whatsoever to the City.
In the event that the Contractor shall fail to comply with the conditions of the foregoing guarantee within ten (10) working days after being notified of the defect in writing, the City shall have the right, but shall not be obligated to repair, or obtain the repair of, the defect and the Contractor shall pay to the City on demand all costs and expense of such repair.
Notwithstanding anything herein to the contrary, in the event that any defect in workmanship or material covered by the foregoing guarantee results in a condition which constitutes an immediate hazard to the health or safety, or any property interest, or any person, the City shall have the right t o immediately repair, or cause to be repaired, such defect, and the Contractor shall pay to the City on demand all costs and expense of such repair. The foregoing statement relating to hazards to health, safety or property shall be deemed to include either temporary or permanent repairs, which may be required as determined in the sole discretion and judgment of the City.
CONTRACT NO. 2026- 86
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit B ITEM 9.6.
ATTACHMENT 2
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit C Revised 06/2025
EXHIBIT C
INSURANCE REQUIREMENTS
Before beginning any
work under this Agreement, Contractor, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Contractor shall maintain all required insurance listed herein for the duration of this Agreement.
1. Workers’ Compens
ation. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Contractor may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self -insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Contractor, if a program of self -insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Contractor shall notify City within fourteen (14) days of notification from Contractor’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Contractor does not have any employees.
2. Commercial General and Automobile Liability Insurance.
2.1 General requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggr egate limit shall be at least twice the required occurrence CONTRACT NO. 2026- 86
ITEM 9.6.
ATTACHMENT 2
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit C Revised 06/2025
limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.
2.2 Minimum
scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Contractor, including the insured’s general supervision of Contractor; products and completed operations of Contractor; premises owned, occupied, or used by Contractor; and automobiles owned, leased, or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
d. Any failure of Contractor to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Contractor shall notify City within fourteen (14) days of notification from Contractor’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
Professional hereby acknowledges and agrees to the insurance requirements set forth in this _____ section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
CONTRACT NO. 2026- 86
ITEM 9.6.
ATTACHMENT 2
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit C Revised 06/2025
3. All Policies R
equirements.
3.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.
3.2 Verification of coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.
The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
3.3 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
3.4 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Contractor may increase such deductibles or self - insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self -insured retention levels with a requirement that Contractor procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
3.5 Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.
Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Contractor, its employees, agents, and subcontractors.
3.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Contractor shall provide written notice to City at Contractor’s earliest possible opportunity and in no case later than five (5) days after Contractor is notified of the change in coverage.
4. Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach:
CONTRACT NO. 2026- 86
ITEM 9.6.
ATTACHMENT 2
General Services Agreement between
City of Rancho Cordova and West Coast Arborists, Inc. - Exhibit C Revised 06/2025
Obtain such insurance and deduct and retain the amount of the premiums for such i
nsurance from any sum s due under the Agreement;
Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or Terminate t
his Agreement.
CONTRACT NO. 2026- 86
ITEM 9.6.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.7.
DATE: June 15, 2026
TO: Honorable Mayor and Council Members
FROM:
Albert Stricker, Public Works Director
Jesse Yabes, Associate Civil Engineer
Sindia Maya, Assistant Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-96 IN AN AMOUNT NOT TO EXCEED
$1,709,870.51 TO CONSTRUCT THE SOUTH WHITE ROCK AND
STONE CREEK PAVEMENT TREATMENT PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would award a construction contract to preserve the existing pavement and install new pavement markings and bicycle facilities which would improve road conditions and increase safety for motorists, pedestrians and bicyclists in the South White Rock and Stone Creek Neighborhoods.
BACKGROUND
The South White Rock and Stone Creek Pavement Treatment Project consists of two project locations. Location 1 is in the South White Rock area, bordered by Mather Field Road, Highway 50, South White Rock Road. Location 2 is in the Stone Creek area, east of Location 1, bordered by International Drive, Zinfandel Drive, N Mather Blvd, and Baroque Drive. A Project map is included as Attachment 4. The Project will preserve the existing roads by applying Type I and Type II slurry seals and performing base repairs, and increase sustainability by installing updated pavement markings and new bicycle facilities. This will result in improved road conditions and increased safety for motorists, pedestrians and bicyclists.
On June 2, 2025, City Council adopted the proposed Five-Year Capital Improvement Plan and 2025-2027 expenditure budget. This budget included additional allocations of Measure H and Measure R funds to address deferred maintenance. With this increase in funding, city staff advanced the construction schedule for the South White Rock area to align with the Stone Creek Surface Treatment Project which was already programmed for Fiscal Year 2025-2026.
City staff combined the two separate areas into one project for cost advantages and production efficiencies.
Bids for the project were solicited on the city's website and OpenGov.com. Bids were publicly
City Council Staff Report - Page 2 of 2
opened on May 21, 2026. A total of five bids were received. The lowest bid was $1,709,870.51 from American Pavement Systems., Inc. The contractor was selected for award based on the lowest, responsive and responsible base bid. There were no bid alternatives. The Bid Summary Checklist is provided as Attachment 3.
This Project is subject to environmental review under the California Environmental Quality Act (CEQA). The Project qualifies for exemption from CEQA regulations pursuant to the categorical exemptions in Section 15301(c), "Existing Facilities," for existing streets and highways with no creation of additional automobile lanes. None of the exceptions in Section 15300.2 apply to this categorical exemption.
Staff recommends awarding the construction contract to American Pavement Systems, Inc. and authorizing the City Manager to execute the agreement (Attachment 2). The Project is expected to be under construction starting in Summer 2026 and completed by end of 2026.
FISCAL IMPACT AND FUNDING SOURCE
This project is included in the city's Capital Improvement Plan budget for years 2025 through 2027. The Project budget consists of funding from Gas Tax, Road Maintenance and Rehabilitation Account, New Measure A Maintenance Fund, and Measure R. There is no impact on the city's general fund.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2026-96
3. Bid Summary Checklist
4. Project Map
ITEM 9.7. ATTACHMENT 1 Resolution No. XX-2026 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-96 IN AN AMOUNT NOT TO EXCEED $1,709,870.51 TO CONSTRUCT THE SOUTH
WHITE ROCK AND STONE CREEK PAVEMENT TREATMENT PROJECT
WHEREAS, the city solicited bids for the South White Rock and Stone Creek Surface Treatment Project (Project) under the requirements of state law and publicly opened bids on May 21, 2026; and
WHEREAS, the lowest responsive and responsible bidder was American Pavement Systems, Inc.; and
WHEREAS, adoption of this Resolution will award Contract 2026-96 to American Pavement Systems, Inc. in an amount not to exceed $1,709,870.51; and
WHEREAS, The Project budget consists of funding from Gas Tax, Road Maintenance and Rehabilitation Account, New Measure A Maintenance Fund, and Measure R; and
WHEREAS, the Project was reviewed under the requirements of the California Environmental Quality Act (CEQA) and was determined to be exempt from further review pursuant to CEQA Regulation 15301(c) for existing streets and highways.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2026-96 with American Pavement Systems, Inc. in an amount not to exceed $1,709,870.51 and in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 15th day of June 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
CO NTRACT NO. 2026-96
Construction Services Agreement between
City of Rancho Cordova and American Pavement Systems, Inc. Page 1 of 1 Revised 06/2025
CONSTRUCTION SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND AMERICAN PAVEMENT SYSTEMS, INC.
FOR THE SOUTH WHITE ROCK AND STONE CREEK SURFACE TREATMENT PROJECT TH
IS AGREEMENT (hereinafter referred to as “Agreement”) is made by and between the City of Rancho Cordova, a California municipal corporation, (herein “City”) and American Pavement Systems, Inc. , (herein “Contractor”), as of June 16, 2026.
W
HEREAS, the City Council for the City heretofore caused and specifications for the South White Rock and Stone Creek Surface Treatment Project (“Project”) to be prepared, and therefore did approve and adopt said plans and specifications; and
WHEREAS, the City Council for the City did cause to be published for the time and in the manner required by law, a notice inviting sealed bids for the performance of said work; and WHEREAS, the notice was published on April 29, 2026 on the City’s website and opengov.com (“Notice”); and
WHEREAS, the Contractor, in response to such Notice, submitted to the City Council for the City within the time specified in said Notice, and in the manner provided for therein, a sealed bid for the performance of the Project specified in said plans and specifications, which said bid and proposal, and other bids and proposals submitted in response to said Notice, the City Council opened and canvassed in the manner provided by law; and
WHEREAS, the Contractor was the lowest responsible bidder for the performance of said Project, and said City Council for the City as a result of the canvass of said bids, did determine and declare Contractor to be the lowest responsible bidder for said Project and award to a contract therefore.
NOW THEREFORE , in consideration of the promises herein, it is mutually agreed between the parties hereto as follows:
SECTION 1. CONTRACT DOCUMENTS. The following documents are by this reference incorporated in and made a part of this Agreement: The County of Sacramento, Standard Construction Specifications (“Contract Specifications”) dated November 2024; the Special Provisions; the contract drawings, all addenda; the Notice to Contractors; the Proposal; all required bonds; and all supplemental Agreements covering alterations, amendments, or extensions to the contract. The documents which describe the work to be performed are sometimes collectively referred to herein as the Plans and Specifications.
SECTION 2. TERM. The term of this Agreement shall begin on the date first noted above and shall end on December 31, 2027, unless the term of this Agreement is otherwise terminated in accordance with Section 5-22 of the Standard Specifications.
SECTION 1. SECTION 3. SCOPE OF WORK . The Contractor will furnish all labor, materials, services, transportation, appliances, and mechanical workmanship required for Contract No. 20 26-96, as provided for and set forth in said Plans and Specifications, or in either of them, which said Plans and ITEM 9.7.
ATTACHMENT 2
CONTRACT NO. 2026-96
Construction Services Agreement between
City of Rancho Cordova and American Pavement Systems, Inc. Page 2 of 7 Revised 06/2025
Specifications are hereby referred and by such reference incorporated herein and made a part of this Agreement. All of the said work done under this Agreement shall be under the supervision of and performed to the satisfaction of the Public Works Director of the City of Rancho Cordova who shall have the right to reject any and all materials and supplies furnished by the Contractor which do not comply with the Plans and Specifications, together with the right to require the Contractor to replace any and all work furnished by the Contractor which shall not either in workmanship or material be in strict accordance with the Plans and Specifications.
SECTION 4. COMPLETION. Said work shall be completed and ready for acceptance.
SECTION 5. P AYMENT. Attached hereto as Exhibit A and by reference made a part hereof, is the bid and proposal of Contractor. Said bid and proposal will contain, as required by the terms of said specifications, the full and complete schedule of the different items with the lump sums or unit prices as so specified. The City agrees in consideration of the work to be performed for the Project herein and subject to the terms and conditions thereof, to pay Contractor all sums of money which may become due to Contractor in accordance with the terms of the aforesaid bid and proposal, and this Agreement, to in the amount not to exceed One Million, Seven Hundred Nine Thousand, Eight Hundred Seventy Dollars and Fifty -One Cents :
($1,709,870.51) Said sum shall be paid in accordance with Section 8 of the Standard Specifications . With respect to that portion of the above sum as is based upon the estimated quantities specified for the general scope of the work to be performed herein, actual payment will be based upon the quantities as measured upon completion. No payment made under this Agreement shall be construed to be an acceptance of defective work or improper materials.
SECTION 6. PREVAILING WAGES. To the extent required by law, Contractor and all of the Contractor’s subcontractors shall comply with California Health and Safety Code Section 33422.1, and shall comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, “Prevailing Wage Laws”), and be responsible for carrying out the requirements of such provisions.
Pursuant to the provisions of Articles 1 and 2 of Chapter 1, Part 7, Division II, of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the Project contemplated under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of said Project by Contractor, or by any subcontractor doing or contracting to do any part of said Project. The appropriate determination of the Director of the California Department of Industrial Relations is filed with, and available for inspection at 2729 Prospect Park Drive, Rancho Cordova, CA 95670, in the City Clerk’s Department. Contractor shall post, at each job site, a copy of such prevailing rate of per diem wages as determined by the Director for the California Department of Industrial Relations. The Contractor shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the City and its elective and appointive boards, commissions, officers, agents, attorneys, consultants and employees, and all of their respective successors and assigns, from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of every kind, nature and description (including but not limited to attorneys’ fees and court costs; with counsel reasonably acceptable to the City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of payment of prevailing wages or the requirement of competitive bidding in the construction of the Project, the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including but not limited to ITEM 9.7.
ATTACHMENT 2
CONTRACT NO. 2026-96
Construction Services Agreement between
City of Rancho Cordova and American Pavement Systems, Inc. Page 3 of 7 Revised 06/2025
California Labor Code Section 1770 et seq. and the Prevailing Wage Laws, or any act or omission of the City or the Contractor related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bidding, whether or not any insurance policies shall have been determined to be applicable to any such claims, demands, suits, actions, losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, costs, damages, or administrative, enforcement or judicial proceedings. It is further agreed that the City does not, and shall not, waive any rights against the Contractor which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by the Contractor, of any of the insurance policies described in this Agreement.
SECTION 7. INSURANCE. The Contractor shall carry and maintain for the duration of the term of this Agreement, such public liability, property damage and contractual liability, auto, worker’s compensation and builders’ risk insurance as required by the specifications.
Contractor hereby acknowledges and agrees to the insurance requirements set forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
SECTION 8. WORKERS’ COMPENSATION CERTIFICATION. By execution of this Agreement, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self -insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
SECTION 9. PERFORMANCE AND PAYMENT BONDS . The Contractor shall, before beginning said work for the Project, file two (2) bonds with the City, each made payable to the City. These bonds shall be issued by a surety company authorized to do business in the State of California and shall be maintained during the entire life of the Agreement at the expense of the Contractor. One bond shall be in the amount of one hundred percent (100%) of the Agreement and shall guarantee the faithful performance of the Agreement. The second bond shall be the payment bond required by California Civil Code Section 3247 et seq., and shall be in the amount of one hundred percent (100%) of the Agreement. Any alterations made in the specifications which are a part of this Agreement or in any provision of this Agreement shall not operate to release any surety from liability on any bond required hereunder and the consent to make such alterations is hereby given, and any surety on said bonds hereby waives the provisions of California Civil Code Sections 2819 and 2845.
SECTION 10. INDEMNIFICATION.
1.1 10.1 Contractor’s Performance. To the fullest extend permitted by law, Contractor shall indemnify, defend with counsel selected by the City, and hold harmless City, its officers, agents, employees and representatives from and against any and all claims, losses, liabilities or damages, demands and actions, including payment of reasonable attorney’s fees, arising out of or resulting from Services performed pursuant to this Agreement caused in whole or in part by any negligent or willful act or omission of Contractor, its officers, agents, employees, or anyone directly or indirectly acting on behalf of Contractor. The foregoing ITEM 9.7.
ATTACHMENT 2
CONTRACT NO. 2026-96
Construction Services Agreement between
City of Rancho Cordova and American Pavement Systems, Inc. Page 4 of 7 Revised 06/2025
obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
10.2 PERS Indemnification . In the event that Contractor or any employee, agent, or subcontractor of Contractor providing Services under this Agreement is determined by a court of competent jurisdiction of the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
10.3 No Limitation of Liability for Indemnification. The indemnities set forth in this Section shall not be limited by the insurance requirements set forth in the Contract.
SECTION 11. NONDISCRIMINATION AND EQUAL OPPORTUNITY . Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontractor, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligation required of Contractor thereby. Contractor shall include the provisions of this section in any subcontract approved by the City.
SECTION 12. TERMINATION OF CONTRACT. The City and/or authorized representative may terminate this Contract in accordance with Section 5-22 of the Standard Specifications.
SECTION 13. AMENDMENTS. No modification or amendment of this Agreement is effective unless made in writing and signed by both the City and Contractor.
SECTION 14. ASSIGNMENT AND SUBCONTRACTING. Contractor shall not assign or transfer any interest in this Agreement without the prior written consent of the City.
SECTION 15. MISCELLANEOUS PROVISIONS.
ITEM 9.7.
ATTACHMENT 2
CONTRACT NO. 2026-96
Construction Services Agreement between
City of Rancho Cordova and American Pavement Systems, Inc. Page 5 of 7 Revised 06/2025
1.2 15.1 Successors. This Agreement shall bind and inure to the heirs, devisees, assignees, and successors in interest of Contractor and to the successors in interest of Contractor in the same manner as if such parties had been expressly named herein. All times stated herein or in the contract documents are of the essence hereof. As used in this instrument the singular includes the plural, and the masculine includes the feminine and the neuter.
This Agreement may create a possessory interest subject to property taxation, and Contractor may be subject to the payment of property taxes levied on such interest.
15.2 Contract Administration. This Agreement shall be administered by Jesse Yabes (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
15.3 N otices.
Any written notice to City shall be sent to:
ATTN: Jesse Yabes
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Any written notice to Contractor shall be sent to:
ATTN: David Pimley
1012 11
th Street, Suite 1000
Modesto, CA 95354
Email address for insurance: [email protected]
15.4 IRS Form W-9. Contract shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
15.5 Governing Law and Venue. The laws of the State of California shall govern this Agreement. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Sacramento or in the United States District Court for the Eastern District of California.
15.6 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
15.7 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any ITEM 9.7.
ATTACHMENT 2
CONTRACT NO. 2026-96
Construction Services Agreement between
City of Rancho Cordova and American Pavement Systems, Inc. Page 6 of 7 Revised 06/2025
provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
15.8 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
15.9 Survival. The obligation of this Agreement, which by their nature would continue beyond the term or expiration of this Agreement, including without limitation obligations regarding indemnification shall survive the term or expiration of this Agreement.
15.10 Entire Agreement. This Agreement, including the terms of payment attached hereto and incorporated herein as Exhibit A , and the Contract Documents as referenced above in Section 1, of this Agreement, represents the entire and integrated Agreement between City and Contractor and supersedes all prior negotiations, representations, and Agreements regarding the subject matter of this Agreement, either written or oral.
ITEM 9.7.
ATTACHMENT 2