CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Monday, June 15, 2026
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive
Rancho Cordova 95670
Hilton San Diego Airport/Harbor Island - Lobby
1960 Harbor Island Drive
San Diego, California 92101
How to Observe or Listen to the Meeting:
• Online via Zoom: https://cityofranchocordova.zoom.us/j/81630466928 • Webinar ID: 816 3046 6928
• By phone: +1 669 900 6833 or +1 253 215 8782
• Webinar ID: 816 3046 6928
Public Comment
Members of the public who wish to address the City Council may do so in person during the meeting by completing and submitting a Speaker Card to the City Clerk.
Members of the public who wish to provide public comment via email will need to submit comments to [email protected] no later than 2:00 p.m. on Monday, June 15, 2026. Written comments received no later than 2:00 p.m. will be distributed to the Council, filed in the record, and will not be read aloud. All comments submitted later than 2:00 p.m. will be distributed to the Council.
If you have questions related to the City Council Meeting, please contact the City Clerk’s Office at (916) 851-8720 before Monday, June 15, 2026, at 2:00 p.m.
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, June 15, 2026
AMENDED AGENDA
1. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
2. METRO CABLE TV TELEVISION ANNOUNCEMENT
The Clerk will announce the meetings video recording and playback schedules.
3. PLEDGE OF ALLEGIANCE
The Mayor will call on someone in attendance to lead the Pledge.
4. INVOCATION
Chaplain Sylvia Espinoza-Pool with the Sacramento Law Enforcement Chaplaincy will give the invocation.
5. PRESENTATIONS
5.1. Council Member Joe Little's Birthday on June 18, 2026.
5.2. Council Member Siri Pulipati's Birthday on July 6, 2026.
6. PUBLIC COMMENT
Members of the public wishing to address the Council for any matter not on the agenda may do so at this time by completing and submitting a Speaker Card to the City Clerk.
For items on the agenda, speakers will be called by the Mayor at the point on the agenda when the item will be heard. Speakers are encouraged to keep comments to three minutes or less and to state name and community of residence.
Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda.
7. COUNCIL REPORTS
8. CITY MANAGER'S REPORT
9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
9.1. Subject: Meeting Minutes from the Special City Council Meeting of May 26, 2026, and the Regular City Council Meeting of June 1, 2026.
Recommendation: Adopt the minutes.
9.2. Subject: A Resolution Determining the Special Tax Levy and Authorizing the Levy of Special Taxes for Police Protection Services within the Rancho Cordova Special Police Tax Area for Fiscal Year 2026-27.
Recommendation: Adopt the Resolution.
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, June 15, 2026
9.3. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-97 with Dokken Engineering in an Amount not to Exceed $200,000 for On-Call Stormwater Support and Engineering Services, and Contract No. 2026-98 with UNICO Engineering in an Amount not to Exceed $675,000 for On-Call Stormwater Support and Engineering Services.
Recommendation: Adopt the Resolution.
9.4. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-99 with West Yost Associates in an Amount not to Exceed $900,000 for On-Call Stormwater Support and Engineering Services.
Recommendation: Adopt the Resolution.
9.5. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-87 with Roush Landscape Services in an Amount not to Exceed $2,757,500 for Landscape Maintenance Services of Public Frontages.
Recommendation: Adopt the Resolution.
9.6. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-82 with West Coast Arborists, Inc. in an Amount not to Exceed $1,497,150 for Tree Maintenance Services.
Recommendation: Adopt the Resolution.
9.7. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-96 in an Amount not to Exceed $1,709,870.51 to Construct the South White Rock and Stone Creek Pavement Treatment Project.
Recommendation: Adopt the Resolution.
9.8. Subject: A Resolution Authorizing the City Manager to Execute On-Call Contract No. 2026- 94 in an Amount not to Exceed $3,000,000 with Salaber Associates, Inc. for Construction Management Services for Federally Funded Projects.
Recommendation: Adopt the Resolution.
9.9. Subject: A Resolution Adopting the Appropriations Limit for Fiscal Year 2026-27.
Recommendation: Adopt the Resolution.
9.10. Subject: A Resolution Authorizing the City Manager to Approve a Purchase in an Amount not to Exceed $717,406 with Miles Treaster and Associates for Office Furniture for City Hall Suite 100.
Recommendation: Adopt the Resolution.
9.11. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-72 in an Amount not to Exceed $1,923,310.00 with Kaler General Contractors, Inc. to Construct the City Hall First Floor Tenant Improvements per the Plans and Specification of the Contract.
Recommendation: Adopt the Resolution.
9.12. Subject: A Resolution Authorizing the City Manager to Execute On-Call Contract No. 2026- 95 in an Amount not to Exceed $3,000,000 with Dewberry Engineers Inc. for Construction Management Services for Federally Funded Projects.
Recommendation: Adopt the Resolution.
9.13. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2021-270-5 with the Sacramento County District Attorney's Office in an Amount not to Exceed $193,592 for Community Prosecution Program Services through June 30, 2027.
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, June 15, 2026
Recommendation: Adopt the Resolution.
9.14. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2025-271-2 with Creative Noggin, LLC for Economic Development Marketing and Communications Services Making the Cumulative Amount of the Contract $160,000.
Recommendation: Adopt the Resolution.
10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
None.
11. PUBLIC HEARING ITEMS
11.1. Subject: City of Rancho Cordova's 2025 Vacancies, Recruitment and Retention Efforts (Compliance with Assembly Bill 2561/Government Code Section 3502.3).
Recommendation: Receive a presentation regarding the city's vacancies, recruitment and retention efforts pursuant to Assembly Bill (AB) 2561.
12. REGULAR CALENDAR ITEMS
12.1. Subject: A Resolution Approving the Fiscal Year 2026-27 Salary Schedule and Identifying Exceptional Performance Bonus Program Eligibility.
Recommendation: Adopt the Resolution.
12.2. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-83 for Law Enforcement Services Between the County of Sacramento and the City of Rancho Cordova for a Term Starting July 1, 2026, and Ending June 30, 2031.
Recommendation: Adopt the Resolution.
12.3. Subject: Rancho Cordova Tourism Business Improvement District Management District Plan.
Recommendation: Receive public testimony on the modification to the Rancho Cordova Tourism Business Improvement District (RCTBID).
12.4. Subject: Appointment of Real Property Negotiators: Micah Runner, City Manager and Adam U. Lindgren, City Attorney. Property Address: 3188 Zinfandel Drive, Assessor's Parcel Number (APN): 072-0690-091-0000. Property Owner: VSP Holdings Company, Inc.
Recommendation: Approve appointment of Real Property Negotiators.
12.5. Subject: Appointment of Real Property Negotiators: Micah Runner, City Manager and Adam U. Lindgren, City Attorney. Property Address: 3200 Kilgore Road, Assessor's Parcel Number (APN): 072-0690-043-0000. Property Owner: Karlin Cap Center, LLC.
Recommendation: Approve appointment of Real Property Negotiators.
13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
14. ADJOURN TO CLOSED SESSION
Mayor Gatewood will adjourn the meeting to closed session.
15. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Council members Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, June 15, 2026
16. CLOSED SESSION
Council will meet in closed session to discuss the following item:
16.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)(One case).
16.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 2875 Kilgore Road, Rancho Cordova APN: 072-0490-024-0000.
City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Under Negotiation: Price and Terms of Payment.
16.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Properties: 10845 International Drive,10875 International Drive, and 3188 Zinfandel Drive, Rancho Cordova. APN: 072-0690-099-0000, 072-0690-098-0000, and 072- 0690-091-0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Negotiating Parties: VSP Holding Company Inc. Under Negotiation: Price and Terms of Payment.
16.4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 11155 International Drive, Rancho Cordova. APN: 072-0680-063- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Dominic L Cortese Family Partnership L P. Under Negotiation: Price and Terms of Payment.
16.5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 11185 International Drive, Rancho Cordova. APN: 072-0680-064- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Corsair Management Limited Partnership. Under Negotiation: Price and Terms of Payment.
16.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 3200 Kilgore Rd, Rancho Cordova. APN: 072-0680-043-0000.
City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Karlin Cap Center, LLC. Under Negotiation: Price and Terms of Payment.
17. OPEN SESSION - REPORT FROM CLOSED SESSION
The City Attorney will report on action taken in closed session.
18. ADJOURNMENT
ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.
Unless the Council adopts a motion to extend the meeting, any item that is not initiated before 11:00 p.m. will be continued to the next day at 5:30 p.m. or scheduled on the next regular meeting agenda of the Council.
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, June 15, 2026
time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.
The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Thursdays or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
June 23, 2026 5:30 PM Special Meeting/Work Session
July 6, 2026 4:00 PM Special Meeting/5:30 PM Regular Meeting July 28, 2026 5:30 PM Special Meeting/Work Session
August 3, 2026 4:00 PM Special Meeting/Regular Meeting
August 17, 2026 5:30 PM Regular Meeting
August 25, 2026 5:30 PM Special Meeting/Work Session
September 8, 2026 4:00 PM Special Meeting/5:30 PM Regular Meeting September 21, 2026 5:30 PM Regular Meeting
If you have any technical questions related to the agenda items, please contact City Hall at (916) 851- 8700.
The Rancho Cordova City Council meeting will be videotaped in its entirety and will be cablecast without interruption on Metro Cable 14, the Government Affairs Channel on the Comcast and Direct TV U-Verse Systems. Closed Captioning will be available on the playback cablecast. A DVD copy is available from the City Clerk’s Department and a webcast of this meeting will be available for viewing via video streaming from the City’s website within 48 hours of adjournment of this meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Stacy Leitner, City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the June 15, 2026, Regular Meeting of the Rancho Cordova City Council was posted and available for review on June 11, 2026, at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the city website at www.cityofranchocordova.org.
Signed June 11, 2026, at Rancho Cordova, California.
Stacy Leitner, CMC
City Clerk
ITEM 9.1. ATTACHMENT 1
CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Tuesday, May 26, 2026
5:30 PM – Special Meeting/Work Session
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
DRAFT MINUTES
1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Mayor Gatewood called the Special meeting to order in the David B. Roberts Council Chambers at 5:35 p.m.
Council Members Present: Linda Budge, Joe Little (arrived at 5:39 p.m.), David Sander, and Mayor Garrett Gatewood
Council Members Absent: Siri Pulipati
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner
2. PUBLIC COMMENT
Mayor Gatewood stated that public comment would be taken at the time the item on the agenda was heard.
Recess 5:37 p.m. - 5:39 p.m.
3. SPECIAL MEETING
3.1. Subject: Discussion and Direction on the General Plan Update Preferred Land Use Alternative.
Recommendation: Review and discuss the Land Use Alternatives, consider the community feedback and the Planning Commission recommendations, and recommend approval of a Preferred Land Use Alternative.
Mayor Gatewood opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
ITEM 9.1. ATTACHMENT 1
Rancho Cordova City Council – DRAFT MINUTES
Meeting of Tuesday, May 26, 2026
1. Mark Berry
2. Betsy Weiland
3. Helen Whelan-Bashaw
Mayor Gatewood closed the public comment period.
ACTION: Input was received regarding the General Plan Update Preferred Land Use Alternatives.
4. ADJOURNMENT
Mayor Gatewood adjourned the meeting at 7:19 p.m.
_______________________
Stacy Leitner, CMC
City Clerk
ITEM 9.1. ATTACHMENT 2
CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
4:00 PM – Special Meeting - Cancelled
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
Monday, June 1, 2026
DRAFT MINUTES
1. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Gatewood called the Regular meeting to order in the David B. Roberts Council Chambers at 5:32 p.m.
Council Members Present: Linda Budge, Joe Little, Siri Pulipati (arrived at 5:34 p.m.), David Sander, and Mayor Garrett Gatewood
Council Members Absent: None
Staff Members Present: Rachel Duhe, Stacy Leitner, Adam Lindgren, and Micah Runner
2. METRO CABLE TV TELEVISION ANNOUNCEMENT
The City Clerk read the meetings recordings and playback schedule.
3. PLEDGE OF ALLEGIANCE
Sac Metro Fire Battalion Chief Carl Jewell led the pledge.
4. INVOCATION
Reverend Zac Neubauer gave the invocation.
5. PRESENTATIONS
None.
6. PUBLIC COMMENT
ITEM 9.1. ATTACHMENT 2 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, June 1, 2026
Mayor Gatewood opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. James Garcia
2. Lori Powell
3. Marilyn Metzger
Mayor Gatewood closed the public comment period.
7. COUNCIL REPORTS
Council reported on events since the last meeting.
8. CITY MANAGER'S REPORT
None.
9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
Mayor Gatewood opened the public comment period. Seeing no speakers, Mayor Gatewood closed the public comment period.
ACTION: Motion to approve items 9.1 through 9.8 by Sander second by Budge; Motion passed with a 5:0 vote.
9.1. Subject: Meeting Minutes from the Regular City Council Meeting of May 18, 2026.
Recommendation: Adopt the minutes.
9.2. Subject: A Resolution Calling the November 3, 2026, General Municipal Election to Elect Council Members By-District for Districts 2 and 5 and Requesting the Sacramento County Board of Supervisors to Consolidate the General Municipal Election with the Statewide General Election, and a Resolution Establishing Regulations Pertaining to Candidate Statements.
Recommendation: Adopt the Resolutions.
9.3. Subject: A Resolution of the City Council of the City of Rancho Cordova Declaring Its Intention to Transfer Delinquent Refuse Service Charges to the Property Tax Rolls and to Set a Public Hearing for the Same.
Recommendation: Adopt the Resolution.
9.4. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-84 with Bio-One of Sacramento for a Three-Year Term in an Amount not to Exceed $1,350,000 for Biohazard and Non-biohazard Clean-up Services Throughout the City.
Recommendation: Adopt the Resolution.
9.5. Subject: A Resolution Authorizing the City Manager to Approve the Final Map of Rio Del Oro Lot 67D, Subdivision No. FM-2019-004-07 and Execute Subdivision Improvement Agreement Contract No. 2026-50 with Elliott Homes Communities, LLC.
Recommendation: Adopt the Resolution.
9.6. Subject: A Resolution Authorizing the City Manager to Approve the Final Map of Rio Del Oro Lot 67E, Subdivision No. FM-2019-004-08 and Execute Subdivision Improvement Agreement Contract No. 2026-51 with Elliott Homes Communities, LLC.
Recommendation: Adopt the Resolution.
9.7. Subject: A Resolution Declaring the Results of the Mail Ballot Election for Rancho Cordova Transit-Related Services Special Tax Area Zone 35 for the Big Baller Storage RV Project.
ITEM 9.1. ATTACHMENT 2 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, June 1, 2026
Recommendation: Adopt the Resolution.
9.8. Subject: A Resolution Approving Fiscal Year 2026-27 Community Grants, Legacy Fund, and Programs and Initiatives to be Funded from the Measure H/Community Enhancement & Investment Fund.
Recommendation: Adopt the Resolution.
10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
Mayor Gatewood opened the public comment period. Seeing no speakers, Mayor Gatewood closed the public comment period.
ACTION: Motion to approve items 10.1 through 10.5 by Budge second by Sander; Motion passed with a 5:0 vote.
10.1. Subject: Resolutions Approving Proceedings for the Annual Levy and Collection of Charges, and Amending and/or Confirming the Engineer’s Report, Establishing the Fiscal Year 2026-2027 Service Charge for the Rancho Cordova Transit Related Services Benefit District, Zone No. 1.
Recommendation: Adopt the Resolutions.
10.2. Subject: Resolutions Approving Proceedings for the Annual Levy and Collection of Charges, and Amending and/or Confirming the Engineer’s Report, Establishing the Fiscal Year 2026-2027 Service Charge for the Rancho Cordova Transit Related Services Benefit District, Zone No. 2.
Recommendation: Adopt the Resolutions.
10.3. Subject: A Resolution Approving Proceedings for the Annual Levy and Collection of Assessments for the Rancho Cordova Lighting District No. 2012-1 for Fiscal Year 2026- 2027.
Recommendation: Adopt the Resolution.
10.4. Subject: A Resolution Approving Proceedings for the Annual Levy and Collection of Assessments for Landscaping and Lighting District No. 2005-1 for Fiscal Year 2026- 2027.
Recommendation: Adopt the Resolution.
10.5. Subject: Resolutions Approving Proceedings for the Annual Levy and Collection of Assessments for the Rancho Cordova Road Maintenance District for Fiscal Year 2026- 2027.
Recommendation: Adopt a Resolutions.
11. PUBLIC HEARING ITEMS
None.
12. REGULAR CALENDAR ITEMS
None.
13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
None.
14. ADJOURNMENT
Mayor Gatewood adjourned the meeting in memory of Lloyd Lagerstrom and Rick Adelman at 6:00 p.m.
ITEM 9.1. ATTACHMENT 2 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, June 1, 2026
__________________
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.2.
DATE: June 15, 2026
TO: Honorable Mayor and Council Members
FROM: Michelle Mingay, Assistant Director of Administrative Services - Finance
SUBJECT: A RESOLUTION DETERMINING THE SPECIAL TAX LEVY AND
AUTHORIZING THE LEVY OF SPECIAL TAXES FOR POLICE
PROTECTION SERVICES WITHIN THE RANCHO CORDOVA
SPECIAL POLICE TAX AREA FOR FISCAL YEAR 2026-27
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
The Resolution is part of the annual process to levy and collect special taxes in the Rancho Cordova Special Police Tax Area (the “district”). Adoption of the Resolution would authorize and direct the Chief Financial Officer to determine, or cause to be determined, the district’s Fiscal Year 2026-27 Maximum Special Tax Rates, to establish the Special Taxes to be levied against developed parcels within the district and to cause such charges to be applied to the annual Property Tax Roll.
BACKGROUND
In 2003, the city recognized the need for increased police protection services in new developments, and the difficulty of funding the increased level of services with existing municipal revenues. On July 1, 2003, the City Council adopted Resolution No. 30-2003, providing for a special tax to be imposed on newly developed parcels within the district for the purpose of funding police protection services and such related costs, as provided by Government Code Section 53978.
In order to implement this funding mechanism, the city negotiated provisions of development agreements by which property owners agreed to support the levy of a police services special tax on the properties within their developments. The city also included this provision as a condition of approval for developments without development agreements.
The annual levy of special taxes was approved and authorized by a vote of 2/3 of each zone’s property owners and through various ordinances. Each zone’s ordinance established a base year special tax rate and an annual special tax rate escalation formula. Each year, the Special Tax Rate for the developed parcels within the district shall increase by the annual percentage increase in the April Consumer Price Index (San Francisco-Oakland-San Jose, CA) as reported by the Bureau of Labor Statistics. The ordinances also direct the City Council to determine the
City Council Staff Report - Page 2 of 2
amount of the annual special tax levy.
The district is currently comprised of twenty-six (26) Special Police Tax Zones. The special tax, which is to be levied annually following the issuance of a building permit, shall be billed as a separate line item on the respective parcel’s property tax bill. The district’s Fiscal Year (FY) 2026-27 Special Tax Levy is projected to be $1,711,040. The district’s FY 2025-26 Special Tax Levy was $1,648,374.
In order to proceed with this year’s levy, it is recommended that the City Council approve the Resolution which would approve the district’s Escalation Factors to be used to calculate the district’s Fiscal Year 2026-27 Maximum Special Tax Rates, authorize and direct the Chief Financial Officer to use the tables within Exhibit A (Attachment 2) to determine, or cause to be determined, the district’s Fiscal Year 2026-27 Maximum Special Tax Rates, establish the Special Taxes to be levied to the district parcels for the fiscal year and cause such charges to be applied to the County Property Tax Roll in order to provide funding for police protection services and such related costs.
FISCAL IMPACT AND FUNDING SOURCE
The Special Tax Levy is projected to provide $1,711,040 in revenue which shall be used solely for the purposes of obtaining, operating and maintaining police protection equipment and apparatus, paying salaries and benefits of police protection personnel and for such other police protection service expenses, excepting the charges imposed by the county to place the special taxes onto the county tax roll in pursuant to Government Code Section 53978.
ATTACHMENT(S)
1. Resolution
2. Exhibit A to the Resolution
ITEM 9.2. ATTACHMENT 1 Resolution No. XX-2026 Page 1 of 3
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, DETERMINING THE SPECIAL TAX RATES AND AUTHORIZING THE
LEVY OF SPECIAL TAXES FOR POLICE PROTECTION SERVICES WITHIN THE RANCHO CORDOVA SPECIAL TAX AREA FOR FISCAL YEAR 2026-27
WHEREAS, on July 1, 2003, the City Council adopted Resolution No. 30-2003, establishing all of the City of Rancho Cordova as the Rancho Cordova Special Police Tax Area (hereinafter referred to as the “Special Police Tax Area” or “District”); and
WHEREAS, the City Council has previously adopted resolutions and ordinances creating several zones within the Special Police Tax Area and establishing proposed Special Taxes for each zone pursuant to Government Code Section 53978; and
WHEREAS, the City Council has previously directed the City Clerk to conduct elections through a mailed ballot proposition, pursuant to Elections Code Section 4000, for each zone and has received favorable votes from the qualified electors approving and authorizing the levy of special taxes onto the parcels within each zone pursuant to Government Code Section 53978; and
WHEREAS, the City Council desires to authorize the Chief Financial Officer to determine the special taxes and to apply the special taxes against the taxable parcels of land lying within the zones of the Special Police Tax Area for the fiscal year commencing July 1, 2026 and ending June 30, 2027 in order to generate funding for police protection services and such related costs as provided by Government Code Section 53978; and
WHEREAS, the City Council and its legal counsel have reviewed Proposition 218 and found that these Special Taxes comply with applicable provisions of Article XIIIC and Article XIIID of the California State Constitution; and
WHEREAS, upon reasonable written notice by Sacramento County of any claim or challenge, the City of Rancho Cordova agrees to defend with counsel of its choice, indemnify and hold harmless Sacramento County, its Board of Supervisors, officers, officials, agents and employees (collectively “the county”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the county’s own active negligence or willful misconduct, which the county may incur in the exercise and performance of its powers and duties in placing these Special Taxes onto the county roll and tax bills for the City of Rancho Cordova.
NOW, THEREFORE, BE IT HEREBY RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA FOR THE DISTRICT, as follows:
Section 1 The City Council hereby approves the district’s Base Maximum Special Tax Rates together with the fiscal year 2026-27 Escalation Factors, both of which are attached hereto as Exhibit A, that shall be used to determine the district’s fiscal year 2026-27 Special Tax Rates.
Furthermore, each taxable parcel shall be taxed at 100% of the Maximum Special Tax Rate.
ITEM 9.2. ATTACHMENT 1 Resolution No. XX-2026 Page 2 of 3 Section 2 The City Council hereby authorizes and directs the Chief Financial Officer to use the attached Exhibit A to determine, or cause to be determined, the fiscal year 2026-27 Special Tax Rate for each district parcel, to establish the Special Taxes to be levied on the district parcels for the fiscal year 2026-27 and to cause such charges to be applied to the county Tax Roll.
Section 3 The Special Tax rates shall not exceed the Maximum Special Tax Rates authorized and approved by the qualified electors.
Section 4 The Special Tax rates shall not exceed the Maximum Special Tax Rates established through the Ordinances adopted by the City Council.
Section 5 The revenues from such special taxes shall be used for the services for which they were imposed, and for no other purpose, excepting the amount of collection costs imposed by the county to place the special taxes onto the county tax roll pursuant to Government Code Section 53978.
Section 6 The County Auditor of the County of Sacramento shall enter on the county Tax Roll opposite each eligible parcel of land the amount of such levy amounts submitted by Francisco & Associates, Inc, the Chief Financial Officer’s designate. Such levies shall be collected at the same time and in the same manner as the county taxes are collected, pursuant to Government Code Section 53978.
Section 7 After collection by the county, the net amount of the levy shall be paid to the City Treasurer. The City Treasurer shall deposit all money representing special taxes collected by the county for the district to the credit of an account for the Rancho Cordova Special Police Tax.
Section 8 The adoption of this Resolution authorizes the district levy for the fiscal year commencing July 1, 2026, and ending June 30, 2027.
Section 9 Francisco & Associates, Inc. is hereby designated to file the levy with the County Auditor/Controller on behalf of the city. The City Clerk is directed to deliver a certified copy of this adopted Resolution to Francisco & Associates, Inc. within two weeks of adoption via either e-mail to [email protected] or US Mail to: 5963 La Place Court, Suite 110, Carlsbad, CA 92008 – Attn: Anthony Hernandez.
Section 10 The above recitals are all true and correct. The City Clerk shall certify the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the above City Council action.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 15th day of June 2026 by following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 9.2. ATTACHMENT 1 Resolution No. XX-2026 Page 3 of 3 ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
ITEM 9.2. ATTACHMENT 2
Exhibit A to the Resolution
Exhibit A
City of Rancho Cordova
Rancho Cordova Special Police Tax Area
Fiscal Year 2026/27 Special Tax Rates
BASE YEAR MAXIMUM SPECIAL TAX RATES
The following table lists the Rancho Cordova Special Police Tax Area’s (the “Area”) Base Maximum Special Tax Rates for each Zone. Upon the issuance of a building permit, each Area parcel shall be levied at its respective Base Maximum Special Tax Rate in the following fiscal year. Each year thereafter, the Maximum Special Tax Rate of each taxable parcel shall be increased using the annual percentage change in the area’s April Consumer Price Index.
Parcels within Zones 2A, 9, 10, 11, 12, 13, 14, 27, 28, 30, 31, 32, 33, 34, 35, 36 and 37 are no longer levied through the Special Police Tax Area as these services are being funded through other revenue sources.
Base Tax RateBase Tax RatePer Non-ResidentialPer Residential Unit /Acre / Non-ResidentialZoneResidential ParcelParcel1$250.00 / unitNot Applicable2$250.00 / unit$653.40 / acre3$250.00 / unitNot Applicable4$250.00 / parcel$250.00 / parcel5$250.00 / unit$653.40 / acre6$250.00 / unit$653.40 / acre7$250.00 / unitNot Applicable8$250.00 / unit$653.40 / acre15$250.00 / unit$653.40 / acre116$250.00 / unit$653.40 / acre17$250.00 / unit$653.40 / acre18$250.00 / unit$653.40 / acre19$250.00 / unit$653.40 / acre20$250.00 / unit$653.40 / acre21$250.00 / unit$653.40 / acre22$250.00 / unit$653.40 / acre23$250.00 / unit$653.40 / acre24$250.00 / unit$653.40 / acre25$250.00 / unit$653.40 / acre26$251.00 / unit$653.40 / acre29$450.00 / unit$1,000.00 / acre38$450.00 / unit$1,000.00 / acre39$250.00 / unitNot Applicable1 Industrial Parcels in Zone 15 are levied $1,000 per parcel and all other Non-Residential properties are to be levied the base rate of $653.40 per acre.
ITEM 9.2. ATTACHMENT 2
Exhibit A to the Resolution
FISCAL YEAR 2026/27 ESCALATION FACTORS
The Maximum Special Tax Rate of each taxable parcel shall be increased using the annual change in the San Francisco-Oakland-San Jose, CA Consumer Price Index (the “CPI”). The annual increase in the CPI from the previous year is 3.79751%.
The following table lists the Fiscal Year 2026/27 Escalation Factors to be applied to the above Base Year Maximum Special Tax Rates to determine the Fiscal Year 2026/27 Maximum Special Tax Rates. The Escalation Factors are calculated each year using the annual changes in the April CPI. The date of a parcel’s building permit establishes the base CPI. The base CPI and the most recent April CPI are used to determine the Escalation Factor to be applied to each taxable parcel. For example, the escalation factor for a parcel receiving a building permit on July 1, 2004, would be 1.823284 (369.215 divided by 202.50).
To determine the Maximum Special Tax Rates, each taxable parcel’s Base Year Maximum Special Tax Rate shall be multiplied by the applicable Escalation Factor. For example, a residential parcel in Zone 1 would have a base tax rate of $250 per unit; had this parcel received a building permit on July 1, 2004, its escalation factor would be
1.823284. Therefore, its Maximum Special Tax Rate would be $250.00 x 1.823284 or $455.82 per unit.
SPECIAL TAX RATES
Each taxable parcel shall be taxed at 100% of the Maximum Special Tax Rate.
Escalation FactorDate ofMonth and YearCPIto be AppliedBuilding Permitof CPI FactorFactor(1)to Base Rate(2)July 1, 2004 - June 30, 2005April 2005202.5001.823284July 1, 2005 - June 30, 2006April 2006208.9001.767425July 1, 2006 - June 30, 2007April 2007215.8421.710580July 1, 2007 - June 30, 2008April 2008222.0741.662576July 1, 2008 - June 30, 2009April 2009223.8541.649356July 1, 2009 - June 30, 2010April 2010227.6971.621519July 1, 2010 - June 30, 2011April 2011234.1211.577026July 1, 2011 - June 30, 2012April 2012238.9851.544930July 1, 2012 - June 30, 2013April 2013244.6751.509002July 1, 2013 - June 30, 2014April 2014251.4951.468081July 1, 2014 - June 30, 2015April 2015257.6221.433166July 1, 2015 - June 30, 2016April 2016264.5651.395555July 1, 2016 - June 30, 2017April 2017274.5891.344610July 1, 2017 - June 30, 2018April 2018283.4221.302704July 1, 2018 - June 30, 2019April 2019294.8011.252421July 1, 2019 - June 30, 2020April 2020298.0741.238669July 1, 2020 - June 30, 2021April 2021309.4191.193253July 1, 2021 - June 30, 2022April 2022324.8781.136473July 1, 2022 - June 30, 2023April 2023338.4961.090751July 1, 2023 - June 30, 2024April 2024351.2471.051155July 1, 2024 - June 30, 2025April 2025355.7071.037975July 1, 2025 - June 30, 2026April 2026369.2151.0000001 April CPI-U (San Francisco-Oakland-San Jose, CA) Bureau of Labor Statistics.2 Escalation factors have been rounded for presentation purposes.
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.3.
DATE: June 15, 2026
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Margarita Dronov, Associate Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-97 WITH DOKKEN ENGINEERING IN AN
AMOUNT NOT TO EXCEED $200,000 FOR ON-CALL STORMWATER
SUPPORT AND ENGINEERING SERVICES, AND CONTRACT NO.
2026-98 WITH UNICO ENGINEERING IN AN AMOUNT NOT TO
EXCEED $675,000 FOR ON-CALL STORMWATER SUPPORT AND
ENGINEERING SERVICES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract No. 2026-97 with Dokken Engineering in an amount not to exceed $200,000 for stormwater support and engineering services, and Contract No. 2026-98 with UNICO Engineering, Inc. in an amount not to exceed $675,000 for stormwater support and engineering services.
BACKGROUND
The Public Works Stormwater Program is responsible for operations and maintenance of the public drainage system, review of development project plans and drainage studies, compliance with the City's Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit and California Department of Fish and Wildlife Routine Maintenance Agreement (RMA), implementation of drainage Capital Improvement Projects, floodplain management, and other related work. The City of Rancho Cordova relies on qualified consultants to serve as an extension of staff in the implementation of stormwater work, managed by city staff. Establishing an on-call list of consultant teams allows the city to draw upon the additional resources when needed, in an expedited manner.
The City received 12 submittals from firms in the region in response to a Request for Qualifications solicitation for Stormwater Support Services which closed on April 8, 2026.
Through the competitive selection review process, six firms have been selected for the on-call list. Those firms are as follows:
City Council Staff Report - Page 2 of 2
• Dokken Engineering • Geosyntec Consultants
• LSA Associates, Inc. • UNICO Engineering, Inc.
• Watearth, Inc. • Wood Rodgers, Inc.
Two firms have been recommended for contracts based on programmed stormwater needs.
The two firms are Dokken Engineering and UNICO Engineering, Inc. Dokken Engineering shall have a contract not to exceed $200,000, and UNICO Engineering, Inc. shall have a contract not to exceed $675,000. The contracts will be a 3-year on-call term with the city's option of one 2- year extension.
FISCAL IMPACT AND FUNDING SOURCE
Stormwater programs and projects are paid through the city's Stormwater Utility Fund and other various funding sources earmarked for the projects. There is no impact to the city’s general fund.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2026-97 - Dokken Engineering
3. Contract No. 2026-98 - UNICO Engineering, Inc.
ITEM 9.3. ATTACHMENT 1 Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-97 WITH DOKKEN ENGINEERING IN AN AMOUNT NOT TO EXCEED $200,000 FOR STORMWATER SUPPORT AND ENGINEERING SERVICES, AND CONTRACT NO. 2026-98 WITH UNICO ENGINEERING IN AN AMOUNT NOT TO EXCEED $675,000 FOR
STORMWATER SUPPORT AND ENGINEERING SERVICES
WHEREAS, the City of Rancho Cordova desires to enter into Contract No. 2026-97 with Dokken Engineering in an amount not to exceed $200,000 for on-call stormwater support and engineering services, and Contract No. 2026-98 with UNICO Engineering, Inc. in an amount not to exceed $675,000 for on-call stormwater support and engineering services; and
WHEREAS, the City of Rancho Cordova relies on qualified consultants to serve as an extension of staff in the implementation of stormwater work, managed by city staff; and
WHEREAS, the contract will be paid through the Stormwater Utility Fund and various other funding sources earmarked for the projects. The contract does not impact the city's general fund; and
WHEREAS, the city performed a competitive request for qualifications solicitation to develop the qualified list of on-call stormwater support and engineering consultants; and
WHEREAS, on-call stormwater support and engineering contracts allow the city to draw upon greater resources in response to ongoing regulatory compliance and environmental permitting needs.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2026-97 with Dokken Engineering in an amount not to exceed $200,000 for stormwater support and engineering services, and Contract No. 2026-98 with UNICO Engineering, Inc. in an amount not to exceed $675,000 for stormwater support and engineering services in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 15th day of June 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 9.3. ATTACHMENT 1 Resolution No. XX-2026 Page 2 of 2
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 1 of 15 Revised 06/2025
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND DOKKEN ENGINEERING FOR
ON-CALL STORMWATER SUPPORT AND ENGINEERING SERVICES
THIS AGREEMENT (hereinafter referred to as “Agreement”) for professional services is made by and between the City of Rancho Cordova, a California municipal corporation, (herein “City”) and Dokken Engineering, (“Professional”) as of June 15, 2026.
SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Services attached as Exhibit A (“Services”) at the time and place and in the manner as specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2028, the date of completion specified in Exhibit A. Professional shall complete the services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8 . The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Professional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in a substantial, first -class manner and shall conform to the standards of quality normally observed by a person practicing in Professional's profession.
1.3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional sha ll, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Professional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Professional a sum not to exceed Two Hundred Thousand ($200,000.00), notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement.
In the event of a conflict between this Agreement and Professional’s proposal, att ached as Exhibit B , regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement.
Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 2 of 15 Revised 06/2025
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subc ontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be el igible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoice. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
The Professional’s signature.
2.2 Monthly Payment . City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.
2.3 Final Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Professional pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 3 of 15 Revised 06/2025
the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses, if any, are set forth shall not exceed the amount in Exhibit B . Expenses not listed in Exhibit B are not chargeable to City.
Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Professional is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 10, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT . Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. Th e location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long -distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS . Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.
Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 4 of 15 Revised 06/2025
this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 Workers’ Compensation . Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self -insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if ins urance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
Professional shall notify City within fourteen (14) days of notifi cation from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 5 of 15 Revised 06/2025
4.2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy.
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervisi on of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional.
The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notific ation from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.3 Professional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 6 of 15 Revised 06/2025
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.4 All Polices Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests’ rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 7 of 15 Revised 06/2025
4.4.4 Deductibles and Self -Insured Retentions. Professional shall disclose to and obtain the approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self -insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensat ion policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Prof essional is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
SECTION 5. INDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.
5.1 General Requirements. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 8 of 15 Revised 06/2025
from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordina nce, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of th eir work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law.
It is understood that the duty of Professional to indemnify and hold harm less includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance po licies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5.2 PERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollmen t in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subc ontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
SECTION 6. STATUS OF PROFESSIONAL.
6.1 Independent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise C ity shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 9 of 15 Revised 06/2025
not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 Professional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professi onal represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals tha t are legally required to practice their respective professions. In addition to the foregoing, Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.
7.5 Nondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 10 of 15 Revised 06/2025
applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement.
Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.
Professional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Professional.
Professional may cancel this Agreement upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, ph otographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substant ial inducement to City for entering into this Agreement was and is the professional reputation and competence of Professional.
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 11 of 15 Revised 06/2025
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
8.6 Options upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
8.6.3 Retain a different Professional to complete the services described in Exhibit A not finished by Professional; and
8.6.4 Charge Professional the difference between the cost to complete the services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Professional’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement an d that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other m aterials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 Professional’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimu m of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California G overnment Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 12 of 15 Revised 06/2025
of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which th at Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Professional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 13 of 15 Revised 06/2025
Government Code §1090 et seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Margarita Dronov ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices.
Any written notice to City shall be sent to:
ATTN: Margarita Dronov
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Any written notice to Professional shall be sent to:
ATTN: Pamela Dalcin-Walling
110 Blue Ravine Rd #200
Folsom, CA 95630
Email Address (for insurance updates): [email protected]
10.11 Professional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 14 of 15 Revised 06/2025
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A , and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W- 9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering Page 15 of 15 Revised 06/2025
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year set forth above, which date shall be considered the effective date of this Agreement.
CITY OF RANCHO CORDOVA PROFESSIONAL
______________________________ ______________________________ Micah Runner, City Manager John Klemunes, President
Date:__________________ Date:__________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Date:_________________
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering - Exhibit A Page 1 of 12 Revised 06/2025
EXHIBIT A
SCOPE OF SERVICES
The Consultant shall perform professional services for Stormwater Support Services in one or more of the subcategories listed in the On Call Tasks from the Request for Qualifications. The consultant shall specify in the cover letter which subcategory (or subcategories) of tasks the firm proposes to provide. Dokken Engineering has proposed to provide the underlined tasks below. The executed on-call contract does not guarantee that a Task Order will be issued.
The consultant will be expected to manage and control costs and resources, and complete work in adherence to the agreed upon Project schedule and will assign a Project Manager who will act as the City’s primary contact and will be entirely responsible for project management activities throughout the life of the Project (including subconsultant work, if applicable).
A. Stormwater Quality Services
• Inspect active private construction sites to ensure compliance with the City’s Erosion and Sediment Control requirements and the State’s Construction General Permit. • Review plans and specifications for compliance with local and state stormwater pollution prevention standards.
• Take discharge samples and apply proper field-testing procedures. • Conduct training for City staff on MS4 Permit and other stormwater quality requirements. • Prepare Stormwater Pollution Prevention Plans meeting all the requirements of contract documents and State’s Construction General Permit.
• Prepare annual reports for City projects and upload into the Stormwater Multiple Applications and Reporting Tracking System (SMARTS).
• Perform pH and turbidity sampling, and perform a “During rain or discharge event” inspection during discharge events, certify and report the results. • Prepare reports for City MS4 program compliance with the National Pollutant Discharge Elimination System (NPDES) Permit
• Perform On-Land Visual Trash Assessments related to the State Trash Amendments • Assist with a variety of stormwater support items.
B. Drainage Services
• Provide technical review of drainage studies and models prepared by other engineers. • Determine base flood elevation using current FEMA FIRM Maps, the Flood Insurance Study (FIS), and best available modelling.
• Prepare Elevation Certificates utilizing field, record mapping and BFE information to prepare the Elevation Certificate based on FEMA guidelines.
• Assist with floodplain mapping activities pursuant to the standards of the National Flood Insurance Program (NFIP). Activities may include hydrologic analysis, hydraulic analysis using HEC-RAS or similar tools, floodplain mapping, and preparation of mandatory documents such as Technical Support Data Notebooks or Conditional/final Letters of Map Revision. • Assist with a variety of drainage related services.
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering - Exhibit A Page 2 of 12 Revised 06/2025
C. Environmental Services
• Nesting bird surveys on drainage open waterways and documents associated with the City's Routine Maintenance Agreement with the California Department of Fish and Wildlife. • Preparations of environmental impact documentation including CEQA and NEPA documents and studies.
• If requested by the City, the Consultant will provide environmental construction inspection services as specified in the approved environmental document.
• Coordinate with the design engineer, architect, general contractor, construction manager, geotechnical consultant, testing consultant, and applicable utilities and agencies.
Usage of the following services is on an as-needed project basis so that if the demand is not there, the service(s) will not be requested:
D. Surveying Services
• Provide surveying services for drainage easements, stormwater facilities, and other stormwater needs: Topographic Survey, Construction Staking, Plats and Legal Descriptions, Aerial Photography/Mapping, Utility Survey, ALTA/ACSM Land Title Survey, Boundary Survey E. On Call Engineering Support Services
• Identify grant opportunities for drainage, flood control, or projects of other nature as directed by City, from state and federal sources. Assist with positioning for future grants through preparation of preliminary material, meeting funding agencies, etc. Assist with preparation of competitive or non- competitive grant applications.
• Prepare federally required forms and applications .
• Provide plans, specifications, or technical studies for drainage projects listed in the City's Stormwater Capital Improvement Masterplan.
• Provide plans and specifications for small drainage projects for erosion control or emergency damage mitigation.
The firm’s proposal is incorporated as part of Exhibit A on the following pages.
ITEM 9.3.
ATTACHMENT 2
110 Blue Ravine Rd, Suite 200, Folsom, CA 95630-4713 • Tel: 916.858.0642 • Fax: 916.858.0643 • www.dokkenengineering.com A
pril 8, 2026
Attn: Margarita Dronov, PE, CFM Associate Civil Engineer Public Works Department City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
RE: Request for Proposals for Professional Services
for Stormwater Support Services
Dear Ms. Dronov and Selection Committee:
Stormwater management protects the American River and local creeks, prevents flooding, and ensures compliance with state and federal water quality regulations while maintaining the City’s extensive drainage infrastructure. Dokken Engineering (Dokken) is pleased to submit this statement of qualifications to provide Stormwater Support Services on an on-call basis for the City of Rancho Cordova for the following subcategories: Drainage Services, Environmental Services, Surveying Services, and On-Call Engineering Support Services. For over 30 years, Dokken has provided similar services to a variety of clients, both locally and throughout the state. We understand that performance on individual projects and/or Task Orders through an on-call arrangement requires strong management, specialized expertise, and depth of resources to ensure projects are completed on time and within budget. To meet the City’s needs, Dokken has assembled a comprehensive team with extensive experience providing similar services. This team is uniquely suited for this on-call in several important respects:
Strong Leadership and Management Capabilities – Dokken’s proposed Contract Manager, Pamela Dalcin-Walling, has 35 years of experience managing projects both large and small throughout the State of California. In addition to being QSD/QSP certified with extensive experience in NPDES permit compliance, she has also served as manager for numerous on-call contracts, including Calaveras County, City of Sacramento, and Caltrans (District 1 and District 2). Pamela is a proactive manager with an excellent reputation for providing a high level of responsiveness to her clients. She understands that agency staff are frequently accountable to multiple demands with limited resources, everyone wears many hats, and they are pulled in several directions at any given time. Her outstanding client service and attention to detail will provide the City with the support required to address its stormwater needs with minimal City oversight.
Diverse Services – Rancho Cordova is looking for assistance with a variety of stormwater elements, from review and design to surveying and funding. Our experienced team specializes in providing a diverse set of services, including drainage/floodplain reviews, environmental compliance, funding assistance, right of way engineering, surveying and drainage design services. With a large, experienced staff, we are easily able to accommodate numerous and varied assignments in a responsive fashion. In addition, our subconsultants have extensive experience working with Dokken, making communication and collaboration a natural and fluid process.
Familiar and Experienced Team – Dokken has assembled a team of individuals who have worked with the City for many years, providing services ranging from design and surveying to environmental and funding. This project will be assigned to our experienced staff in our Folsom office, who are available and ready to perform all services as described in the Scope of Work. Assigned key staff include Pamela Dalcin-Walling, Scott Salembier, and Ashley Orsaba-Finders who bring intimate knowledge of the City’s processes and procedures from their work on the City’s previous Stormwater Support Services On-Call and Environmental Services On-Call contracts. To support our in-house resources, our team includes the following subconsultants:
• UNICO (Surveying) • Drago Vantage (Funding) • Bennett Engineering (Floodplain) Dokken has reviewed the Q&A released during this procurement. We truly appreciate the opportunity to continue serving the City. We certify that no portion of our proposal is considered proprietary.
Sincerely,
DOKKEN ENGINEERING, INC.
Jo
hn A. Klemunes, Jr., PE Pamela Dalcin-Walling, PE, QSD/P President Contract Manager
5394/CL/PDW/sg
Pamela Dalcin-Walling, PE, QSD/P | Contract Manager
Address: 110 Blue Ravine Road, Suite 200
Folsom, CA 95630
Telephone: (916) 858-0642
Fax: (916) 858-0643
E-Mail: [email protected]
PRIMARY CONTACT
ITEM 9.3.
ATTACHMENT 2
z
REQUEST FOR P ROPOSALS FOR
Professional Services for Stormwater Support Services
Executive Summary
MANAGEMENT APPROACH
Dokken’s management style is rooted in accountability,
proactive communication, and a commitment to delivering high-quality, compliant solutions that meet our clients’ goals on time and within budget. We operate as an extension of City staff, providing responsive support, clear coordination, and disciplined project management to ensure seamless
delivery of on-call services. Our approach emphasizes early identification of challenges, transparent communication, and rigorous QA/QC processes to minimize risk and maintain
consistency across all tasks.
We understand that the City of Rancho Cordova’s
Stormwater Program requires a knowledgeable and flexible team capable of supporting a wide range of services, including drainage review and modeling, environmental documentation, and implementation of stormwater capital improvement projects. Our team brings extensive experience navigating local, state, and federal regulatory frameworks, including FEMA floodplain standards and CEQA/NEPA processes, ensuring all work products are technically sound and fully compliant.
Dokken’s professional approach is centered on delivering practical, implementable solutions that align with the City’s standards and operational needs. We prioritize coordination with City staff and stakeholders, efficient task execution, and adaptability to meet evolving project demands. By combining technical expertise with strong project controls and a client-focused mindset, Dokken consistently delivers reliable, high-quality outcomes that support the long-term success of municipal programs.
PROJECT UNDERSTANDING
As the agency responsible for the operation and maintenance of the public drainage system and all related capacities, the City of Rancho Cordova is seeking consultants to function as an extension of staff to provide timely, accurate, and well-coordinated services that support ongoing operations, regulatory compliance, and CIP implementation. These services include stormwater compliance, development reviews, floodplain mapping/certification, environmental compliance, survey support, drainage/erosion/ stormwater design, and grant funding support.
Dokken recognizes that stormwater projects often require rapid response, coordination across multiple disciplines, and adaptability to evolving field conditions. Our team prioritizes quick mobilization, clear communication, and accurate data collection to support drainage studies, regulatory documentation, and design
development. We support a wide range of stormwater-related needs, including experts in hydraulics/hydrology, environmental planning, surveying/right of way engineering, drainage design, and funding.
By combining local experience, technical capability, and responsiveness, Dokken serves as a reliable extension of the City’s team to help manage workload demands, maintain compliance, and deliver stormwater improvements efficiently and effectively.
Bear Hollow Basin – a key piece to the City’s
stormwater infrastructure.
Drainage solution to reduce flooding and
ponding in the City.
ITEM 9.3.
ATTACHMENT 2
z
REQUEST FOR P ROPOSALS FOR
Professional Services for Stormwater Support Services
Experience of Firm
ABOUT DOKKEN ENGINEERING
Founded in 1986, Dokken Engineering (Dokken) is a multi-discipline, professional services firm specializing in all phases of project development and delivery, including preliminary engineering, environmental documents, feasibility studies, PIDs, PA&EDs, PS&Es, and construction management. During the past 39 years, we have developed an exceptional depth of experience and expertise having engineered and obtained environmental compliance on more than 3,000 infrastructure projects, including more than 2,500 federally funded projects.
Dokken almost exclusively works with public agencies, including the City of Rancho Cordova, City of Elk Grove, City of Sacramento, Sacramento County, and other cities, counties, and municipal agencies.
Many of our staff have experience working previously for and directly with local agencies or resource agencies. Through this combined experience, we can better understand the circumstances of our client’s projects and meet their needs by developing the best approach and innovative solutions for project delivery. As a result of our collective experience, we save our clients valuable time and money in delivering their projects. We employ a diverse group of over 170 civil, structural, traffic, water resources, and drainage designers, as well as environmental planners, community outreach experts, funding, right of way specialists, and support personnel who together provide seamless and cost-effective project delivery. Many of our same proposed staff delivered the City’s Current Stormwater Support Services Contract, Routine Maintenance Agreement, SouthEast Connector D3/E1, and American River Outfall Four Repairs, giving us an understanding of the City’s overall goals, community, and processes.
In-House Expertise
With numerous technical specialties under one roof, project coordination and communication are streamlined. Some of our key services include:
Water Resources | Dokken’s staff bring extensive experience in hydrology, hydraulics, drainage design, and stormwater quality compliance. Our team, including certified QSD/QSP professionals, specializes in evaluating drainage challenges and delivering coordinated, cost-effective solutions.
Our expertise includes hydraulic modeling, storm drain and culvert design, inlet efficiency, open channel analysis, and detention basin design, ensuring roadways and public infrastructure remain resilient and free of flooding. We have supported numerous public agency projects involving storm drains, detention/retention basins, bioswales, culverts, drainage ditches, and slope stabilization. With a strong understanding of evolving Clean Water Act regulations, our team provides comprehensive support for SWPPP preparation and compliance, as well as the design and documentation of permanent BMPs for MS4 and NPDES requirements.
Environmental Services | Dokken has an experienced in-house Environmental Services Group that works on our roadway, bridge, and infrastructure projects throughout California. We have established professional working relationships with federal and state regulatory agencies based on technical excellence and a thorough understanding of regulatory processes, including: Environmental Document Preparation (National Environmental Policy Act [NEPA] / California Environmental Quality Act [CEQA] Analysis and Compliance); Technical Studies & Reports; and Environmental Regulatory Permitting & Compliance. Dokken’s hands-on approach and technical experience have accelerated schedules for all regulatory requirements of the Federal Clean Water Act (CWA), Sections
DOKKEN ENGINEERING, INC.
Headquarters:
110 Blue Ravine Road, Suite 200
Folsom, CA 95630
Tele: (916) 858-0642
Fax: (916) 858-0643
ORGANIZATIONAL STRUCTURE:
Business Classification:
CA Corporation
Year of Incorporation: 1986
Total Number of Employees: 173
FIRM CAPABILITIES & EXPERTISE:
• Project Management
• Environmental Services
• Hydraulics/Hydrology
• Stormwater Compliance
• NEPA/CEQA Documents
• Environmental Permitting &
Mitigations
• Roadway & Structures Design
• Right of Way Acquisition &
Relocation Assistance
• Public/Stakeholder Outreach
• Utility Coordination
• Railroad / CVFPB /
PUC Coordination
• 3-D Modeling & Photo
Simulation/Renderings
• Construction Support
• Transportation Planning &
Funding Assistance
www.dokkenengineering.com
ITEM 9.3.
ATTACHMENT 2
z
REQUEST FOR P ROPOSALS FOR
Professional Services for Stormwater Support Services
401, 402, and 404; NEPA; the National Historic Preservations Act (NHPA), Sections 106 and 110; the Federal Endangered Species Act (ESA), Sections 7 and 10; CEQA; the California Endangered Species Act (CESA); and 1600-16116 California Fish and Game Codes.
Extensive On-Call Experience
One of Dokken’s greatest strengths is our exceptional experience addressing the needs of public agency projects and programs. Over the past five years, Dokken has provided on-call services for many agencies and through our on-call work, Dokken has garnered a reputation for the timely delivery of public agency projects. Dokken’s technical professionals and support staff work collaboratively to provide seamless and cost-effective project delivery by implementing streamlined project coordination and consistent communication. The table below lists just a few of the agencies and contract components Dokken has worked for and provided.
Experience working with the City
Dokken has been providing on-call services to the City for over a decade. We initially worked with the City to establish the Routine Maintenance Agreement beginning in 2014 with a CEQA document, and in 2015 we obtained the City’s current 12-year programmatic permit (expiring December 2027). We have been assisting the City with implementing the RMA ever since and have been the consistent thread working with five successive City contacts and four successive CDFW contacts. In the intervening 11 years, we have provided continuity, project history, and ensured there are no communication gaps or lapses in permitting requirements that could jeopardize the City’s maintenance goals.
Over the past 11 years, we have
established trusted professional
relationships directly with the
City’s current Maintenance
Contractor (MCE) and CDFW
contacts (Harvey & Dylan),
streamlining decision making and
allowing for faster resolution of
issues that have arisen during
implementation of the RMA. We
have leveraged this trust with
CDFW to reduce the VRF
reporting requirement for many
maintenance project types, and
CDFW now only requires them for
in-water maintenance projects,
saving the City several thousand
dollars a year in permitting costs.
From a drainage, stormwater,
and other support services, we
assisted with the Outfall 4 repairs,
coordination for stormwater
inspections, and survey tasks for
the Monier and Recycle Road
basins as well as the Citrus and
West Coloma pump stations.
Agency Name
MAJOR CONTRACT COMPONENTS
Project Management
Civil Design
Water Resources
Environmental
Resources
Survey/Mapping
Other Engineering
Services
City of Chico
City of Citrus Heights
City of Elk Grove
City of Folsom
City of Placerville
City of Rancho Cordova
City of Sacramento
Calaveras County
El Dorado County
Sacramento County
Stanislaus County
Tulare County
Yuba County
Caltrans District 1, 2, 3, 6, 9, 10 & 11
ITEM 9.3.
ATTACHMENT 2
z
REQUEST FOR P ROPOSALS FOR
Professional Services for Stormwater Support Services
SIMILAR PROJECT EXPERIENCE
REFERENCE CONTACT CONTRACT
INFORMATION REFERENCE PROJECT
CITY OF RANCHO CORDOVA
Margarita Dronov, PE, CFM
(916) 851-8897
[email protected]
CONSULTANT CONTRACT MANAGER:
Pamela Dalcin-Walling, PE, QSD/P
(916) 858-0642
[email protected]
Contract Amount:
Varies
Funding Source:
Local
Date of Contract:
2015
Date of Completion:
Ongoing
Professional Stormwater On-Call Services | Rancho Cordova, CA Since 2015, Dokken has provided on-call engineering and environmental support for the City’s RMA, expanding to stormwater engineering services in 2021. Notably, for the Outfall Four Repair & Restoration along the American River, Dokken designed a rock slope protection solution to stabilize a failed outfall serving 60% of the City’s drainage area. Our team streamlined permitting through coordination with regulatory agencies avoiding lengthy approvals while protecting sensitive habitat and maintaining the construction schedule.
Similar Key Staff: Pamela Dalcin-Walling, Scott Salembier, Ashley Orsaba-Finders, Hanna Nottnagel
CALTRANS DISTRICT 2
Heather Anderson
(530) 812-7214
[email protected]
CONSULTANT CONTRACT MANAGER:
Pamela Dalcin-Walling, PE, QSD/P
(916) 858-0642
[email protected]
Contract Amount:
Varies
Funding Source:
State
Date of Contract:
2020
Date of Completion:
Ongoing
Professional Roadway Services On-Call | Northern CA
Dokken has provided on-call roadway design services to Caltrans District 2 under this contract since July 2020. Twenty-five task orders have been issued to Dokken, of which 16 are complete. The scopes for each task order include project management services, preliminary engineering, Draft Project Reports, and final design plans and estimates for Caltrans review and approval.
Similar Key Staff: Pamela Dalcin-Walling, Matthew Atkinson, Scott Salembier, Ashley Orsaba- Finders, Jose Barajas
CITY OF FOLSOM
Derik Perez
(916) 461-6653
[email protected]
CONSULTANT PROJECT MANAGER:
Scott Salembier
(916) 858-0642
[email protected]
Contract Amount:
$580K
Funding Source:
Local
Date of Contract:
2021
Date of Completion:
Ongoing
South of 50 Open Space Monitoring | Folsom, CA
Since 2021, Dokken has led biological and cultural monitoring and annual agency reporting for the City of Folsom’s South of Highway 50 Preserve, developed to meet State and Federal permitting requirements. Guided by the OMP, our team conducts key surveys including wetland hydrology, floristics, invasive species mapping, and thatch monitoring, while coordinating with City staff to manage habitat health and refine grazing strategies. Through consistent leadership and agency coordination, Dokken ensures seamless implementation of the Preserve’s management objectives.
Similar Key Staff: Scott Salembier, Hanna Nottnagel
CITY OF MERCED
Joe Cardoso, PLS
(209) 388-7508
[email protected]
CONSULTANT PROJECT MANAGER:
Juann Ramos, PE
(916) 858-0642
[email protected]
Contract Amount:
Varies
Funding Source:
Local
Date of Contract:
2022
Date of Completion:
Ongoing
Professional Services On-Call | Merced, CA
As part of the City of Merced’s on-call contract, Dokken supported a variety of task order assignments, providing project development and implementation services. Notably, the preparation of a Project Implementation Document (PID) for the Mission Avenue Widening and Clean California Enhancement Project, advancing key improvements aimed at enhancing roadway capacity, safety, and corridor aesthetics.
Similar Key Staff: Scott Salembier, Sarah Holm
ITEM 9.3.
ATTACHMENT 2
z
REQUEST FOR P ROPOSALS FOR
Professional Services for Stormwater Support Services
Consultant Organization Chart
Dokken has assembled a highly qualified team to provide the engineering services needed to deliver any task order resulting from this contract. For this contract, we have enlisted the support of trusted teaming partners with
whom we have well established professional
relationships and are known for their quality and
expertise throughout the region. Below you will find our firm’s organizational structure and to the right you will find our contract organization chart along with our
staffing variation within the past five years.
ITEM 9.3.
ATTACHMENT 2
z
REQUEST FOR P ROPOSALS FOR
Professional Services for Stormwater Support Services
Qualifications of Proposed Staff
Due to page limit restrictions, a brief qualifications table for our key individuals can be found in the table below. Full resumes for Dokken’s Key Staff and Subconsultants can be found in the Appendix.
Name, Project Role, and
Years of Experience Education & Licenses/Certifications Similar Project Experience Pamela Dalcin-Walling, PE, QSD/P
Contract Manager
35 years (15 w/ Dokken)
• BSCE
• CA PE #C52187
• CA QSD/P #21440
• Stormwater Support Services | Rancho Cordova, CA | Contract Manager • Professional Services On-Call | Calaveras, CA | Contract Manager • Professional Services On-Call | Sacramento, CA | Contract Manager Ashley Orsaba-Finders, PE, QSD/P
Task Order Manager
19 years (9 w/ Dokken)
• MBA
• BSCE
• CA PE #C77894
• CA QSD/P #21380
• Stormwater Support Services | Rancho Cordova, CA | Task Order Manager • American River Outfall Four | Rancho Cordova, CA | Task Order Manager • Professional Services On-Call | Rocklin, CA | Contract Manager Logan Howard, PE, QSD/P, QSIP
(BENEN)
Task Order Manager
10 years (1 w/ BENEN)
• MSCE
• BSCE
• CA PE #C92533
• CA QSD/P
• CA QISP
• White Rock Road Class I Trail | El Dorado & Sacramento Counties; Folsom, CA | Design Engineer
• Dry Creek Parkway Trail | Sacramento County | Project Manager • Laguna Creek Inter-Regional Trail Crossing | Elk Grove, CA | Project Manager
Scott Salembier
Task Order Manager
16 years (12 w/ Dokken)
• BS Environmental Science
• ISA Certified Arborist #WE-12418A
• ISA TRAQ Certified
• CA Wetland Delineation
• Stormwater Support Services | Rancho Cordova, CA | Task Order Manager • Environmental Services On-Call | Elk Grove, CA | Task Order Manager • South of 50 Open Monitoring Services | Folsom, CA | Project Manager Sarah Holm
Task Order Manager
19 years (18 w/ Dokken)
• BS Environmental Science
• BA Biology
• CA Rapid Assessment Method
• CA Wetland Delineation
• RMA | Rancho Cordova, CA | Task Order Manager
• Environmental Services On-Call | Elk Grove, CA | Contract Manager • South of 50 Open Monitoring Services | Folsom, CA | Contract Manager Hanna Nottnagel
Task Order Manager
8 years (All w/ Dokken)
• BS Animal Science
• Foothill Yellow-Legged Frog Level II
• CA Red-Legged Frog Level II
• CA Bat Working Group Member
• CA Wetland Delineation
• Environmental Services On-Call | Rancho Cordova, CA | Biologist • Environmental Services On-Call | Elk Grove, CA | Biologist • Environmental Services On-Call | Merced, CA | Biologist Jose Barajas, PE
Task Order Manager
9 years (All w/ Dokken)
• BSCE
• CA PE #C97513
• Caltrans District 2 Roadway On-Call | Northern CA | Design Engineer • Professional Engineering Services On-Call | Paradise, CA | Design Engineer • DWR Bridge & Roadway On-Call | Northern & Central CA | Design Engineer Matthew Atkinson, PE, QSD/P, PMP
Task Order Manager
15 years (14 w/ Dokken)
• BSCE
• CA PE #C82099
• CA QSD/P #27777
• CA PMP #2774911
• Stanfield Cutoff Roundabout | San Bernardino County | Project Manager • DWR Bridge and Roadway On-Call | Northern CA | Task Order Manager • Capital Southeast Connector | El Dorado & Sacramento County; Folsom, CA | Design Engineer
ITEM 9.3.
ATTACHMENT 2
z
REQUEST FOR P ROPOSALS FOR
Professional Services for Stormwater Support Services
Project Understanding & Approach
One of Dokken’s greatest strengths is our exceptional understanding and experience addressing the specific needs of public agency projects in an on-call environment. We know that attaining success with this type of contract requires an understanding of several conditions that are specific to an on-call program, such as:
• Accelerated project schedules and short lead times for assignments. • In some cases, assignments will be used to complete project tasks already started by your staff or other consultants. The need to quickly grasp the work-to-date and coordinate completion activities is key. • Project assignments can be relatively small, therefore efficient use of our staffing resources is critical. • Availability of our staff to work on an assignment as it develops is often essential to moving that project forward. • An effective project management approach is vital to meeting the City’s project schedules and budgets.
Dokken’s no-bureaucracy culture and responsive Contract Manager make Dokken a very nimble team. This dexterity, combined with our knowledgeable and experienced staff, allows us to respond to a wide range of needs in a quick and thorough fashion. Our team is committed to responding quickly to task orders and ensuring each project is completed on time and within budget.
For each Task Order, Pamela Dalcin-Walling, PE, QSD/P will quickly review relevant background materials, confer with key staff to identify the task lead and team members necessary to deliver the work requested. Pamela will then designate a Task Order Manager
(TOM) who will prepare a scope,
schedule, and fee for review and
approval by the City.
The flow chart to the right
illustrates the process and timeline
for executing a task order. Dokken
commits to providing responses to
all requested task orders within
the accelerated timeline
established by the City. Following
is our approach for each of the
service categories Dokken is submitting qualifications for.
DRAINAGE SERVICES
Dokken will provide specialized hydrology and hydraulics expertise in support of stormwater, drainage and floodplain- related tasks. We understand that accurate hydrologic and hydraulic analysis is critical to ensuring regulatory compliance, protecting public infrastructure, and supporting informed decision-making for both development review and capital projects. For each drainage task order, the TOM will implement the following methodology:
• Identify the Task Objective: Before getting started, the TOM will determine the desired goal and outcome of the task as well as the required level of detail/effort needed to achieve the goal. • Determine the Basis of Design: The TOM will determine what agency(s) have jurisdiction over the task (local, State, Federal), what design criteria will govern the analysis/design, and who has approval authority of the product. Where appropriate, the TOM will consider the processes specific to State or Federal oversight (see page 10 for more details).
• Identify Constraints: Dokken will review the project to identify all associated constraints that could impact the execution of the task, including physical, economic, political, and timeline limitations. • Gather Data: Dokken will reach out to all relevant stakeholders, including the City and other government/resource agencies, as well as conduct their own focused reconnaissance to obtain relevant information pertaining to the task.
ITEM 9.3.
ATTACHMENT 2
z
REQUEST FOR P ROPOSALS FOR
Professional Services for Stormwater Support Services
• Perform the Analysis: Dokken will conduct the agreed upon analysis appropriate to the level of effort discussed at the beginning, reviewing the results with a critical eye to confirm feasibility and practicality. • Conduct Quality Control Reviews: Prior to submitting the deliverable to the City, an independent senior engineer/environmental planner will conduct a quality control review for technical accuracy, reasonableness, risk, and presentation.
• Deliver the Product: The TOM will deliver the submittal to the City’s designated manager on or before the agreed upon deadline, in the format requested, and will follow up to ensure it was received. • Along the Way: Throughout the course of the task, the TOM and/or the Contract Manager will check in with the City regularly to provide status, schedule, and budget updates.
This time-tested methodology allows Dokken to provide effective, reliable deliverables in support of the City’s Public Works Stormwater Program.
ENVIRONMENTAL SERVICES
Throughout the life of the on-call, our environmental staff will bring a proactive and solutions-based approach to our communication with City staff. Our goal is to anticipate potential conflicts and proactively work with the City, agencies, and design team to develop a solution that minimizes project delays. Our team includes 17 full-time environmental staff members all based in our Folsom office ready to support this on-call contract including seven biologists all with experience working in Rancho Cordova. Our team is ready to handle all of the tasks listed under Section C.
Environmental Services described in the RFP document. In addition, we have identified a few additional tasks that our team is ready to help with which are likely to be required during the 3-5 year lifecycle of this contract including:
• Regulatory Permitting: Some routine maintenance projects may require regulatory permits from the Central Valley Flood Protection Board, Water Quality Control Board, Army Corps of Engineers, or California Fish and Wildlife. In addition, the City’s Routine Maintenance Agreement will need to be extended in 2027.
• Archaeological Surveys: Projects involving subsurface excavation in culturally sensitive areas (such as the American River) require an archeological pedestrian survey prior to the work or archaeological monitoring during construction.
• Restoration and Mitigation Planning: While implementing maintenance and repair projects, the City has periodically needed to mitigate for the removal of trees or the addition of permanent revetments within CDFW jurisdictional areas. Occasional mitigation planning (including tree planting and mitigation bank credit purchases) are likely to continue to be necessary.
SURVEYING SERVICES
Upon receipt of a task order that requires survey services, Dokken will coordinate immediately with the City to confirm scope, schedule, site constraints, and deliverables. The team will evaluate project needs and assign the appropriate survey approach, whether conventional field survey, mobile LiDAR, or aerial mapping, based on site conditions, required accuracy, and turnaround time. The TOM will deploy field crews quickly, establish or verify control, and collect accurate data aligned with project objectives. Throughout each assignment, Dokken will maintain direct communication with the City, provide progress updates, and deliver complete, quality-controlled survey data that supports design, permitting, and construction.
ON-CALL ENGINEERING SUPPORT SERVICES
The On-Call Engineering Support Services includes grant support and drainage/erosion/storm damage repair tasks.
For grant support, Dokken will work with the City to identify potential funding options for projects and maintain a schedule of when Notice of Funding Opportunities (NOFOs) or Guidelines are anticipated to be released. Some examples include EPA’s Sewer Overflow and Stormwater Reuse Grants, FEMA’s Building Resilient Infrastructure and Communities Program, and the State Proposition 1 Storm Water Grant Program. We will advise the City as to a project’s competitive Dokken archeologist completing
an archeological survey.
ITEM 9.3.
ATTACHMENT 2
z
REQUEST FOR P ROPOSALS FOR
Professional Services for Stormwater Support Services
standing, depending on the project’s impact, location, scope, cost, schedule, and knowledge of past awards under a specific grant program. When requested to develop a grant application, the team will implement its well-tested application development process. We will drive the schedule, facilitate meetings/reviews, collect relevant project data, develop the application materials, and deliver the final application package (including forms and letters of support).
While developing an application, we will craft a persuasive narrative that aligns the project’s need and benefits with the grant program’s objectives/selection criteria, backing that narrative with data and visuals to improve competitiveness.
For drainage, erosion, and/or storm damage repair tasks, our methodology is similar to that discussed in the Drainage Services category above, with an emphasis on establishing the appropriate criteria, identifying constraints, performing the analysis with a critical eye, conducting quality control, and submitting on-time deliverables, all accomplished on a foundation of continuous communication.
Additional services that can benefit the City’s stormwater projects include right-of-way appraisals and acquisitions.
Paired with our right-of-way engineering services, Dokken’s right-of-way group can provide property valuation and assist with the easements and/or land purchases that may be needed to accommodate stormwater improvements.
FAMILIARITY WITH LOCAL, STATE, AND FEDERAL PROCEDURES
Dokken has extensive experience navigating local, State, and Federal requirements, including Caltrans and FHWA guidelines for federally funded projects. Our team understands regulatory processes, environmental compliance, and funding constraints, allowing us to proactively manage requirements, avoid delays, and ensure efficient project delivery.
For federally funded projects, we follow the Caltrans Local Assistance process, including NEPA compliance and required approvals at key milestones. Our team is highly familiar with required documentation, submittals, and timing considerations, including coordination with FHWA funding cycles.
Dokken regularly prepares Request for Authorization (RFA) packages, project development forms, and delivery documentation, ensuring full compliance and streamlined project progression.
TIMELINE AND RESPONSIVENESS
Dokken will provide responsive, on-call support to meet the City’s monthly and as- needed service needs. Routine services, including stormwater inspections, drainage reviews, and environmental compliance, will be performed on a regular monthly basis and coordinated with project schedules and regulatory timelines. For as-needed tasks, our team will mobilize quickly and adjust resources to meet the City’s priorities.
Through proactive communication and efficient workflows, Dokken ensures timely, reliable delivery of all services.
Required Statements
Dokken Engineering acknowledges and agrees to the following terms:
• Non-substitution for designated members of the proposed staff members and subcontractors (if any) without prior approval by the City (Assurance of Designated Project Team section of this RFP);
• Non-conflict of interest (General Terms & Conditions Section of this RFP); • Non-collusion (General Terms & Conditions Section of this RFP); • Ability to fulfill the indemnification and insurance requirements contained in the Sample Contract (General Terms & Conditions Section of this RFP);
• Non-Discrimination - as described in the attached Sample Contract.
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-97
Professional Services Agreement between
City of Rancho Cordova and Dokken Engineering - Exhibit B Page 1 of 7 Revised 06/2025
EXHIBIT B
COMPENSATION SCHEDULE
ITEM 9.3.
ATTACHMENT 2
CLASSIFICATION
Principal in Charge
QA/QC Manager
Contract Manager
DESIGN Senior Engineer 3
Senior Engineer 2
Senior Engineer 1
Associate Engineer 3
Associate Engineer 2
Associate Engineer 1
Assistant Engineer 3
Assistant Engineer 2
Assistant Engineer 1
Senior CAD
CAD/Detailer 2
CAD/Detailer 1
Engineering Technician
ENVIRONMENTAL Environmental Manager
PLANNING Senior Environmental Planner 2
Senior Environmental Planner 1
Associate Environmental Planner
Environmental Planner
Environmental Technician
RIGHT OF WAY Right of Way Manager
Senior Right of Way Agent
Right of Way Agent
Right of Way Assistant
Right of Way Technician
Senior Appraiser
Appraiser
Appraiser Assistant
Appraiser Technician
PUBLIC OUTREACH Community Engagement Director
Technical Editor
Graphic Designer
Title Reports / Appraisal Reviews Outside Reproduction
Permit Fees / Public Notice Advertisements Traffic Control Postage for Public Notice Advertisements Utility Potholing Record Search Fees / Mapping Fees Room and Equipment Rentals Professional and supporting staff services will be billed at the following hourly billing rates:
Effective July 1, 2026 through June 30, 2031
$88.00 $91.00 $94.00 $97.00
$305.00 $314.00 $323.00 $333.00 $343.00
$135.00 $139.00 $143.00 $147.00 $151.00
$95.00 $98.00 $101.00 $104.00 $107.00
$85.00
$205.00 $211.00 $217.00 $224.00 $231.00
$175.00 $180.00 $185.00 $191.00 $197.00
$175.00 $180.00 $185.00 $191.00 $197.00
$95.00 $98.00 $101.00 $104.00 $107.00
$85.00 $88.00 $91.00 $94.00 $97.00
$126.00 $130.00
BILLING RATE SCHEDULE
CITY OF RANCHO CORDOVA
STORMWATER SUPPORT SERVICES
REIMBURSABLES: Ordinary supplies and equipment are included in the above hourly rates. The following are considered project-specific items and will be billed at their actual cost.
ESCALATION: Billing Rates will be escalated by 3% in July of each year as shown above, rounded to the nearest dollar. $255.00 $263.00 $271.00 $279.00 $287.00
$195.00 $201.00 $207.00 $213.00 $219.00
$125.00 $129.00 $133.00 $137.00 $141.00
$158.00 $163.00
$126.00 $130.00
$104.00 $107.00
$203.00 $209.00
$158.00 $163.00
$344.00 $354.00
$246.00 $253.00
$203.00 $209.00
$158.00 $163.00
$104.00 $107.00
$147.00 $151.00
$279.00 $287.00
$180.00 $185.00
$298.00
$256.00 $264.00
$213.00 $219.00
$191.00 $197.00
$170.00 $175.00
July 2030 -
June 2031
$399.00 $411.00
$377.00 $388.00
$333.00 $343.00
July 2027 -
June 2028
$242.00
$273.00
$355.00$345.00
$365.00
July 2029 -
June 2030
$289.00
$118.00
$149.00
$191.00
$98.00
PROJECT
MANAGEMENT
$160.00
$139.00
$180.00
$201.00
$324.00
$98.00
$149.00
$263.00
$376.00
$118.00
$149.00
$191.00
$232.00
$314.00
July 2026 -
June 2027
$155.00
$175.00
$195.00
$95.00
$115.00
$145.00
$185.00
$225.00
$315.00
$95.00
$145.00
$255.00
$135.00
$153.00
$197.00
$197.00
$153.00
$122.00
$101.00
$153.00
$101.00
$334.00
$239.00
$115.00
$145.00
$185.00
$122.00
$185.00
$143.00
$165.00
$271.00
$323.00
$281.00
$249.00
$207.00
July 2028 -
June 2029
$387.00
$366.00
$235.00
$265.00
$305.00
$165.00 $170.00 $175.00
110 Blue Ravine Road, Suite 200, Folsom, CA 95630-4713 • Tel: 916.858.0642 • Fax: 916.858.0643 ITEM 9.3.
ATTACHMENT 2
− Direct expenses (including, but not limited to, mileage, reproduction, postage, online assessor mapping fees, etc.) and subconsultant costs will be billed at cost plus fifteen percent (15%) for administration, coordination, and handling. − Standard hourly rates do not apply to a demand to perform work during an overtime period. Work required to be performed during an overtime period (as mandated by California law) will be charged at a 50% premium. Work mandated by Prevailing Wage laws will be charged accordingly.
− Hourly rates include all compensation for wages, salary-related benefits, overhead, general office administration, and profit.
Direct project administrative hours will be billed at the rate shown above. − Classifications may be added or removed as-needed without notice. − Changes in the requested scope of work or projected schedule may result in the revision of the proposed fees and amendment to the total contract amount.
− Rates are subject to change annually effective July 1.
BENNETT ENGINEERING SERVICES
RATE SCHEDULE | 2026-2031
BENNETT ENGINEERING SERVICES | RATE SCHEDULE
PROFESSIONAL STAFF RATE SCHEDULE
Billing
Classifications
2026-2027
Billing Rate
2027-2028
Billing Rate
2028-2029
Billing Rate
2029-2030
Billing Rate
2030-2031
Billing Rate
Engineer 10 $329 $338 $349 $359 $370
Engineer 9 $313 $322 $332 $342 $352
Engineer 8 $291 $299 $308 $317 $327
Engineer 7 $271 $279 $287 $296 $305
Engineer 6 $252 $259 $267 $275 $283
Engineer 5 $238 $245 $252 $260 $267
Engineer 4 $221 $227 $234 $241 $248
Engineer 3 $209 $215 $221 $228 $235
Engineer 2 $197 $202 $209 $215 $221
Engineer 1 $185 $190 $196 $202 $208
Designer/T ech 7 $212 $218 $224 $231 $238
Designer/T ech 6 $197 $202 $209 $215 $221
Designer/T ech 5 $175 $180 $185 $191 $196
Designer/T ech 4 $155 $159 $164 $169 $174
Designer/T ech 3 $139 $143 $147 $151 $156
Designer/T ech 2 $125 $128 $132 $136 $140
Designer/T ech 1 $108 $111 $114 $118 $121
Project Coord 3 $180 $185 $190 $196 $202
Project Coord 2 $155 $159 $164 $169 $174
Project Coord 1 $129 $132 $136 $140 $145
Project Admin 5 $185 $190 $196 $202 $208
Project Admin 4 $162 $166 $171 $177 $182
Project Admin 3 $136 $140 $144 $148 $153
Project Admin 2 $108 $111 $114 $118 $121
Project Admin 1 $93 $95 $98 $101 $104
ITEM 9.3.
ATTACHMENT 2
UNICO Engineering, Inc.
80 Blue Ravine Road, Suite 250
Folsom, CA 95630
P: 916.900.6623
RATE SCHEDULE
UNICO Engineering, Inc.
Rates Effective Starting July 1, 2026
OVERHEAD %: 154.64% PROFIT %: 10% ESCALATION %:3%
CLASSIFICATION DIRECT LABOR
HOURLY RATE RANGE
FULLY LOADED
HOURLY RATE RANGE
2026
FULLY LOADED
HOURLY RATE RANGE
2027
FULLY LOADED
HOURLY RATE RANGE
2028
FULLY LOADED
HOURLY RATE RANGE
2029
Clerical 20.00 $ 50.00$ 57.70$ 144.25$ 59.43$ 148.58$ 61.16$ 152.91$ 62.95$ 157.37$ 64.78$ 161.95$ Principal Land Surveyor 90.00 $ 120.00$ 259.66$ 346.21$ 267.45$ 356.59$ 275.24$ 366.98$ 283.26$ 377.68$ 291.52$ 388.69$ Survey Manager 90.00 $ 120.00$ 259.66$ 346.21$ 267.45$ 356.59$ 275.24$ 366.98$ 283.26$ 377.68$ 291.52$ 388.69$ Senior Land Surveyor 65.00 $ 85.00$ 187.53$ 245.23$ 193.16$ 252.59$ 198.78$ 259.94$ 204.58$ 267.52$ 210.54$ 275.32$ Staff Land Surveyor 40.00 $ 70.00$ 115.40$ 201.95$ 118.86$ 208.01$ 122.33$ 214.07$ 125.89$ 220.31$ 129.56$ 226.73$ Party Chief (Prevailing Wage) 77.00 $ 107.00$ 222.15$ 308.70$ 228.81$ 317.96$ 235.48$ 327.22$ 242.34$ 336.76$ 249.41$ 346.58$ Party Chief (Non-Prevailing Wage) 40.00 $ 60.00$ 115.40$ 173.10$ 118.86$ 178.30$ 122.33$ 183.49$ 125.89$ 188.84$ 129.56$ 194.34$ Chainman/Rodman (Prevailing Wage) 70.00 $ 100.00$ 201.95$ 288.51$ 208.01$ 297.16$ 214.07$ 305.82$ 220.31$ 314.73$ 226.73$ 323.91$ Chainman/Rodman (Non-Prevailing Wage) 30.00 $ 50.00$ 86.55$ 144.25$ 89.15$ 148.58$ 91.75$ 152.91$ 94.42$ 157.37$ 97.17$ 161.95$ Draftsman/Survey Technician 30.00 $ 50.00$ 86.55$ 144.25$ 89.15$ 148.58$ 91.75$ 152.91$ 94.42$ 157. 37$ 97.17$ 161.95$
Drone Pilot/Technician 55.00 $ 75.00$ 158.68$ 216.38$ 163.44$ 222.87$ 168.20$ 229.36$ 173.10$ 236.05$ 178.15$ 242.93$ • Reimbursement for per diem and mileage expenses shall be per the current federal reimbursement rate. • Cost of normal survey stakes and other field supplies are included in the above rates. • Special monuments, iron stakes, etc. will be charged at cost. • Outside reproductions, services, and consultants will be charged at cost plus 10%. • Per prevailing wage, a shift differential of 12.5% applies for any covered work shift beginning after 2PM. • Yearly prevailing wage anticipates a 5% escalation, however increases in DIR rate determinations will be charged accordingly. • Overtime rate will be billed at 1.5 times the hourly rate for non-exempt employees
FULLY LOADED
HOURLY RATE RANGE
2030
ITEM 9.3.
ATTACHMENT 2
ITEM 9.3.
ATTACHMENT 2
ITEM 9.3.
ATTACHMENT 2
ITEM 9.3.
ATTACHMENT 2
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 1 of 15 Revised 06/2025
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND UNICO ENGINEERING, INC. FOR
ON-CALL STORMWATER SUPPORT AND ENGINEERING SERVICES
THIS AGREEMENT (hereinafter referred to as “Agreement”) for professional services is made by and between the City of Rancho Cordova, a California municipal corporation, (herein “City”) and UNICO Engineering, Inc., (“Professional”) as of June 15, 2026.
SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Services attached as Exhibit A (“Services”) at the time and place and in the manner as specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2029, the date of completion specified in Exhibit A. Professional shall complete the services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8 . The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Professional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in a substantial, first -class manner and shall conform to the standards of quality normally observed by a person practicing in Professional's profession.
1.3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional sha ll, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Professional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Professional a sum not to exceed Six Hundred Seventy-Five Thousand ($675,000.00), notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional’s proposal, a ttached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement. Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 2 of 15 Revised 06/2025
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subc ontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be el igible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoice. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
The Professional’s signature.
2.2 Monthly Payment . City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.
2.3 Final Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Professional pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 3 of 15 Revised 06/2025
the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses, if any, are set forth shall not exceed the amount in Exhibit B . Expenses not listed in Exhibit B are not chargeable to City.
Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Professional is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 10, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT . Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. Th e location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long -distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS . Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.
Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 4 of 15 Revised 06/2025
this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 Workers’ Compensation . Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self -insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if ins urance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
Professional shall notify City within fourteen (14) days of notifi cation from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 5 of 15 Revised 06/2025
4.2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy.
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervisi on of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional.
The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notific ation from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.3 Professional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 6 of 15 Revised 06/2025
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.4 All Polices Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests’ rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 7 of 15 Revised 06/2025
4.4.4 Deductibles and Self -Insured Retentions. Professional shall disclose to and obtain the approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self -insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensat ion policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Prof essional is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
SECTION 5. INDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.
5.1 General Requirements. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 8 of 15 Revised 06/2025
from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordina nce, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of th eir work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law.
It is understood that the duty of Professional to indemnify and hold harm less includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance po licies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5.2 PERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollmen t in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subc ontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
SECTION 6. STATUS OF PROFESSIONAL.
6.1 Independent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise C ity shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 9 of 15 Revised 06/2025
not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 Professional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professi onal represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals tha t are legally required to practice their respective professions. In addition to the foregoing, Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.
7.5 Nondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 10 of 15 Revised 06/2025
applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement.
Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.
Professional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Professional.
Professional may cancel this Agreement upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, ph otographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substant ial inducement to City for entering into this Agreement was and is the professional reputation and competence of Professional.
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 11 of 15 Revised 06/2025
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
8.6 Options upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
8.6.3 Retain a different Professional to complete the services described in Exhibit A not finished by Professional; and
8.6.4 Charge Professional the difference between the cost to complete the services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Professional’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement an d that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other m aterials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 Professional’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimu m of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California G overnment Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 12 of 15 Revised 06/2025
of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which th at Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Professional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 13 of 15 Revised 06/2025
Government Code §1090 et seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Margarita Dronov ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices.
Any written notice to City shall be sent to:
ATTN: Margarita Dronov
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Any written notice to Professional shall be sent to:
ATTN: Cesar Montes de Oca
80 Blue Ravine Rd #250
Folsom, CA 95630
Email Address (for insurance updates): [email protected]
10.11 Professional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 14 of 15 Revised 06/2025
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A , and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W- 9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. Page 15 of 15 Revised 06/2025
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year set forth above, which date shall be considered the effective date of this Agreement.
CITY OF RANCHO CORDOVA PROFESSIONAL
______________________________ ______________________________ Micah Runner, City Manager Cesar Montes de Oca, President Date:__________________ Date:__________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Date:_________________
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. - Exhibit A Page 1 of 13 Revised 06/2025
EXHIBIT A
SCOPE OF SERVICES
The Consultant shall perform professional services for Stormwater Support Services in one or more of the subcategories listed in the On Call Tasks from the Request for Qualifications. The consultant shall specify in the cover letter which subcategory (or subcategories) of tasks the firm proposes to provide. UNICO Engineering, Inc. has proposed to provide the underlined tasks below. The executed on-call contract does not guarantee that a Task Order will be issued.
The consultant will be expected to manage and control costs and resources, and complete work in adherence to the agreed upon Project schedule and will assign a Project Manager who will act as the City’s primary contact and will be entirely responsible for project management activities throughout the life of the Project (including subconsultant work, if applicable).
A. Stormwater Quality Services
• Inspect active private construction sites to ensure compliance with the City’s Erosion and Sediment Control requirements and the State’s Construction General Permit. • Review plans and specifications for compliance with local and state stormwater pollution prevention standards.
• Take discharge samples and apply proper field-testing procedures. • Conduct training for City staff on MS4 Permit and other stormwater quality requirements. • Prepare Stormwater Pollution Prevention Plans meeting all the requirements of contract documents and State’s Construction General Permit.
• Prepare annual reports for City projects and upload into the Stormwater Multiple Applications and Reporting Tracking System (SMARTS).
• Perform pH and turbidity sampling, and perform a “During rain or discharge event” inspection during discharge events, certify and report the results. • Prepare reports for City MS4 program compliance with the National Pollutant Discharge Elimination System (NPDES) Permit
• Perform On-Land Visual Trash Assessments related to the State Trash Amendments • Assist with a variety of stormwater support items.
B. Drainage Services
• Provide technical review of drainage studies and models prepared by other engineers. • Determine base flood elevation using current FEMA FIRM Maps, the Flood Insurance Study (FIS), and best available modelling.
• Prepare Elevation Certificates utilizing field, record mapping and BFE information to prepare the Elevation Certificate based on FEMA guidelines.
• Assist with floodplain mapping activities pursuant to the standards of the National Flood Insurance Program (NFIP). Activities may include hydrologic analysis, hydraulic analysis using HEC-RAS or similar tools, floodplain mapping, and preparation of mandatory documents such as Technical Support Data Notebooks or Conditional/final Letters of Map Revision. • Assist with a variety of drainage related services.
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. - Exhibit A Page 2 of 13 Revised 06/2025
C. Environmental Services
• Nesting bird surveys on drainage open waterways and documents associated with the City's Routine Maintenance Agreement with the California Department of Fish and Wildlife. • Preparations of environmental impact documentation including CEQA and NEPA documents and studies.
• If requested by the City, the Consultant will provide environmental construction inspection services as specified in the approved environmental document.
• Coordinate with the design engineer, architect, general contractor, construction manager, geotechnical consultant, testing consultant, and applicable utilities and agencies.
Usage of the following services is on an as-needed project basis so that if the demand is not there, the service(s) will not be requested:
D. Surveying Services
• Provide surveying services for drainage easements, stormwater facilities, and other stormwater needs: Topographic Survey, Construction Staking, Plats and Legal Descriptions, Aerial Photography/Mapping, Utility Survey, ALTA/ACSM Land Title Survey, Boundary Survey E. On Call Engineering Support Services
• Identify grant opportunities for drainage, flood control, or projects of other nature as directed by City, from state and federal sources. Assist with positioning for future grants through preparation of preliminary material, meeting funding agencies, etc. Assist with preparation of competitive or non- competitive grant applications.
• Prepare federally required forms and applications .
• Provide plans, specifications, or technical studies for drainage projects listed in the City's Stormwater Capital Improvement Masterplan.
• Provide plans and specifications for small drainage projects for erosion control or emergency damage mitigation.
The firm’s proposal is incorporated as part of Exhibit A on the following pages.
ITEM 9.3.
ATTACHMENT 3
80 Blue Ravine Road, Suite 250
Folsom, CA 95630
www.unicoengineering.com • P: 916.900.6623 • F: 916.560.5609 Client Focused • Quality Driven
April 8, 2026
Margarita Dronov, PE, CFM | Associate Civil Engineer
City of Rancho Cordova Public Works Department
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Subject:
Statement of Qualifications to Provide Professional Services for S tormwater Support
Services. Category A - S
tormwater Quality Services, Category D - Surveying Services Dear Ms. Dronov,
The City of Rancho Cordova’s (City) Stormwater Program plays a critical role in protecting public infrastructure, supporting responsible development, and maintaining compliance with complex Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) requirements. The City’s success depends on reliable, defensible stormwater support that keeps projects moving, controls cost, schedule and resources, and withstands regulatory scrutiny, without adding burden to City staff.
UNICO Engineering, Inc. (UNICO) understands these demands because we have worked alongside the City since 2013, supporting its Stormwater Program through changing regulations, active development, and evolving compliance expectations. That history allows us to step in immediately as an extension of staff, with no onboarding lag and no learning curve. Our team already knows the City’s processes, standards, and development community, which allows us to focus on outcomes from day one. UNICO submits this statement of qualifications for Category A – Stormwater Quality Services and Category D – Land Surveying
This UNICO team is distinguished by experienced, trusted advisors. Connie Nelson, Stormwater Specialist and Inspector, brings more than 20 years of Sacramento‑area stormwater experience, including work for Rancho Cordova, Folsom, Elk Grove, and Loomis. As the City’s Project Manager and primary point of contact, she will lead day‑to‑day project management throughout the contract, including subconsultant coordination, drawing on her hands‑on inspection and compliance background. Cheryl Creson will serve as a Senior Advisor for Stormwater Compliance, available as needed and offering deep institutional knowledge of Rancho Cordova’s Stormwater Program, internal processes, and regulatory challenges.
Cesar Montes de Oca will serve as Principal in Charge and Contract Manager, providing hands‑on executive oversight informed by extensive public agency experience. Rob Markes, Survey Manager, will lead surveying services and brings a long‑standing working relationship with the City dating back to 2013.
The firm maintains a manageable workload and has the staff availability and capacity to complete the proposed tasks within the City’s required schedule. We are in receipt of Q&A dated 03/30/2026. As the President of UNICO, I am the individual authorized to bind the firm into a contract with the City and can be reached at 530.903.9023 or via email at [email protected]. UNICO values this partnership and looks forward to continuing to help the City meet its stormwater obligations while advancing safe, efficient project delivery.
Sincerely,
UNICO Engineering, Inc.
Cesar Montes de Oca, PE
President
5.1 Cover Letter
ITEM 9.3.
ATTACHMENT 3
CITY OF RANCHO CORDOVA
On-Call Stormwater Support Services
| 2
5.3 Executive Summary
UNICO’s Management Style
Rancho Cordova’s Stormwater Program operates
at the intersection of regulatory compliance, active
development, and capital delivery. To support
this mission, the City requires on‑call partners
who respond quickly, manage risk, and integrate
seamlessly with Public Works staff. UNICO’s
management approach emphasizes reliable
stormwater services that support schedules, control
costs, and enable defensible decision‑making.
UNICO organizes its work around four core
elements that directly influence outcomes: staffing
alignment, responsiveness, cost control, and quality
management.
Staff Selection
Each task order presents a unique mix of technical
requirements, schedule sensitivity, and regulatory
exposure. UNICO assigns staff whose experience
aligns with those conditions and coordinates early
with City staff to confirm objectives, expectations, and the appropriate level of support. Staffing is drawn
from a multidisciplinary team capable of supporting
the stormwater support services and surveying tasks
identified in this RFP.
Responsiveness
Stormwater work is driven by construction activity,
weather events, and regulatory deadlines. UNICO’s
team structure allows staff to scale as demands
change without disrupting coordination or delivery.
City staff have direct access to key personnel, with
timely response to calls and emails, including outside
standard work hours when needed. Recurring
contract management meetings support issue
resolution before schedule or cost impacts occur.
Cost Management
UNICO develops task orders with clearly defined
scopes and realistic level‑of‑effort estimates. Progress is tracked against budget and schedule, with monthly
invoice check‑ins providing transparency into percent
complete and percent spent by task. Changes
in scope or effort are communicated promptly to
support informed City decision‑making.
Quality
Quality is embedded throughout delivery. Task
scopes define stormwater deliverables and quality
control steps, with documentation aligned to the
City’s MS4 NPDES permit, Construction General
Permit (CGP), and City requirements. Coordination
with City staff, designers, contractors, and inspectors supports compliance during development review and
construction. Lessons learned are tracked and shared
to support continuous improvement and efficient
future delivery.
Project Understanding
The City is seeking on‑call Stormwater Support
Services to supplement Public Works staff with
inspection, reporting, regulatory compliance, and
technical support for its Stormwater Program. UNICO
is familiar with the City’s expectations, coordination
requirements, and performance standards required to
function as an extension of staff.
UNICO is submitting qualifications for Category A
– Stormwater Quality Services and Category D –
Surveying Services.
Stormwater Quality Services may include construction
site inspections, plan and specification review,
preparation of Stormwater Pollution Prevention Plans,
discharge monitoring and sampling, MS4 NPDES
permit documentation, annual reporting, SMARTS
uploads, and on‑land visual trash assessments.
Surveying Services may be provided on an
as‑needed basis and may include topographic and
boundary surveys, ALTA/ACSM Land Title surveys,
legal descriptions and plats, construction staking,
utility surveys, and aerial mapping associated with
stormwater facilities, drainage easements, and related
infrastructure.
UNICO applies applicable Sacramento County
Improvement Standards, MS4 NPDEs permit
and CGP requirements, CEQA/NEPA processes,
FEMA regulations, and relevant State and Federal
procedures in support of these services.
ITEM 9.3.
ATTACHMENT 3
CITY OF RANCHO CORDOVA
On-Call Stormwater Support Services
| 3
On-Call Stormwater Program Support Services
City of Rancho Cordova | Albert Stricker | 916.851.8713 | [email protected] Objective: Maintain compliance with MS4 NPDES permit
and CGP, while supporting an active, evolving Stormwater Program.
Description: Since 2013, UNICO has supported the City’s Stormwater Program through staff augmentation, MS4
NPDES permit compliance support, document preparation
and review, FEMA related services, and stormwater quality planning, inspection, and reporting. The work requires
managing inspections across multiple active construction sites while adapting to anticipated NPDES permit changes and shifting regulatory expectations.
Outcome: UNICO has inspected over 45 WDID construction
sites since 2017 and is currently inspecting 22 active WDID construction sites.
Project Information
• Contract Amount : $635K
•
Funding Source
: Local, State
•
Contract Dates
: 2013 to Ongoing
•
UNICO PM
: Cheryl Creson
P: 916.335.5569
E: [email protected]
On-Call Stormwater Program Support Services
City of Citrus Heights | Regina Cave | 916.725.2448 | [email protected] Objective: Provide compliance with MS4 NPDES permit and CGP requirements.
Description: Since 2014, UNICO has provided staff
augmentation, NPDES MS4 permit and CGP compliance, and
assisted in the preparation of the Trash Implementation Plan.
UNICO has also reviewed the City’s Municipal Codes for
compliance with trash capture amendments, and assisted with authoring the Annual Stormwater Report. Project complexities include erosion and sediment control and SWPPP inspections for private development and public works projects throughout the City. UNICO has provided stormwater training to staff.
Outcome: UNICO has provided Stormwater Program support
services to achieve compliance with the City’s stormwater requirements, MS4 NPDES permit, and the CGP.
UNICO has inspected 6 WDID construction projects and is currently inspecting 2 WDID active construction sites.
Relevant Stormwater Project Experience
5.4 Experience of Firm
Project Information
• Contract Amount : $440K
•
Funding Source
: Local, State
•
Contract Dates
: 2014 to Ongoing
•
UNICO PM
: Cheryl Creson
P: 916.335.5569
E: [email protected]
ITEM 9.3.
ATTACHMENT 3
CITY OF RANCHO CORDOVA
On-Call Stormwater Support Services
| 4
On-Call Stormwater Program Support Services
Town of Loomis | Richard Ly-Lee | 916.824.1518 | [email protected] Objective: Provide compliance with MS4 NPDES permit and CGP requirements.
Description: Since 2016, UNICO has drafted additions to the Town’s Municipal Code chapters for compliance with
trash capture, and authors the Annual Stormwater Report.
UNICO also performs erosion and sediment control, SWPPP, and MS4 NPDES permit and CGP compliance inspections
for private development projects and has developed
the Integrated Pest Management Plan, and assisted with
updating the West Place Stromwater Quality Design Manual.
UNICO has provided stormwater training to staff.
Outcome: UNICO has inspected 5 WDID construction
projects and is currently inspecting 1 active WDID site.
UNICO also provides grading and stormwater inspections
for custom homes and is currently providing inspections for over 17 custom homes.
On-Call Survey Services
City of Rancho Cordova | Albert Stricker | 916.851.8713 | [email protected] Objective: Provide accurate depiction of existing site
conditions.
Description: Since 2013, UNICO has provided on
‑
call survey
services as a subconsultant. Task order assignments have included:
•
American River Outfall #4 R
epair Topo
•
Mather Pump S
tation T opo Survey and As
‑
Builts
•
Cordova Little L
eague Fields T opo and Boundary Base
Mapping
•
P
aseo Drive Easement
Outcome: Survey services have included boundary
mapping, right of way mapping, plats and legal descriptions, and topographic surveys.
Project Information
• Contract Amount : $225K
• Funding Source : Local, State
•
Contract Dates
: 2016 to Ongoing
•
UNICO PM
: Cheryl Creson
P: 916.335.5569
E: [email protected]
Project Information
• Contract Amount : $30K
•
Funding Source
: Local, State
•
Contract Dates
: 2013 to Ongoing
•
UNICO PM
: Rob Markes
P: 530.417.6722
E: rmarkes@
unicoengineering.com
Relevant Survey Project Experience
ITEM 9.3.
ATTACHMENT 3
CITY OF RANCHO CORDOVA
On-Call Stormwater Support Services
| 5
On-Call Survey Services
City of Citrus Heights | Regina Cave | 916.725.2448 | [email protected] Objective: Provide accurate depiction of existing site
conditions.
Description: Since 2014, UNICO has provided on
‑
call survey
services to the City. Task order assignments have included:
•
Sayonara Drive Boundary Survey
•
Charolais W
ay IOD Survey Verification
•
Garry Oak
s and Old Auburn T opo Survey and Drafting
•
Crosswoods Right of W
ay Staking
•
Electric Greenway T
rail Easement
•
Dignity Health Medical Office Public Utility Easement
•
L
esser Way Parcel Mapping
•
Huntington Square T
rail Easement
Outcome: Survey services have included boundary
mapping, right of way mapping, plats and legal descriptions, topographic surveys, and construction staking.
On-Call Survey Services
City of Folsom | Ryan Chance | 916.461.6713 | [email protected] Objective: Provide accurate depiction of existing site
conditions.
Description: Since 2013, UNICO has provided on
‑
call survey
services to the City. Task order assignments have included:
•
A
uburn Folsom Road
•
P
arkway Drive Settlement Monitoring
•
American River Mitigation Sites Plats and L
egals
•
Freswick Drive Drainage Easement
•
Baldwin Dam R
oad Tree T opo
•
Oak P
arkway Trail Crossing
•
Greenback L
ane Pavement Repair
Outcome: Survey services have included topographic
surveys, records of survey, right of way mapping, drainage surveys, and plats and legal descriptions.
Project Information
• Contract Amount : $80K
• Funding Source : Local, State
•
Contract Dates
: 2013 to Ongoing
•
UNICO PM
: Rob Markes
P: 530.417.6722
E: rmarkes@
unicoengineering.com
Project Information
• Contract Amount : $30K
•
Funding Source
: Local, State
•
Contract Dates
: 2014 to Ongoing
•
UNICO PM
: Rob Markes
P: 530.417.6722
E: rmarkes@
unicoengineering.com
ITEM 9.3.
ATTACHMENT 3
CITY OF RANCHO CORDOVA
On-Call Stormwater Support Services
| 6
5.5 Consultant Organizational Chart
President
Corporate
16 Staff
Construction
Management
74 Staff
Land
Surveying
26 Staff
Systems
Integration
11 Staff
The table below represents the UNICO team’s
staffing variations over the past five years.
2026 2025 2024 2023 2022
128 116 110 96 92
About UNICO
Established in 2013, UNICO Engineering provides
high
‑
quality construction management, stormwater
program support, systems engineering, and land
surveying services for public and private clients
throughout California. The firm employs more than
125 professionals operating from offices in Folsom,
Concord, Goleta, San Diego, and Chico, as well as a
field office in Sacramento.
UNICO’s organizational structure is as follows:
UNICO Team Structure
The UNICO team includes project management,
stormwater, and survey professionals who excel
at delivering a variety of local, state, and federally
‑
funded infrastructure projects.
The team was hand
‑
selected for their knowledge
experience with on
‑
call contracts, staff augmentation,
and responsiveness to task order assignments.
UNICO confirms that the designated project team,
will be used for the City’s projects. Departure or
reassignment of, or substitution for, any member of
the designated team will not be made without the
prior written approval of the City.
Organization Chart
Cesar Montes de Oca, PE, QSD
UNICO Engineering
Bold Text Indicates key personnel
Principal in Charge/
Contract Manager
Stormwater Compliance
Cheryl Creson, PE
UNICO Engineering
Stormwater Inspector
Connie Nelson
UNICO Engineering
Land Surveying
Rob Markes
Ryan Ming, PLS
UNICO Engineering
Stormwater Services
ITEM 9.3.
ATTACHMENT 3
CITY OF RANCHO CORDOVA
On-Call Stormwater Support Services
| 7
Qualifications of Proposed Staff
The UNICO team identified for this contract have provided on‑call services on a variety of public agency S
tormwater Programs and Surveying projects throughout Northern California. Team member qualifications are provided in the table below. Resumes are provided in the Appendix.
Team Member Information Qualifications and Experience
Cesar Montes de Oca, PE, QSD
•
UNICO: 13 years
•
T
otal: 20 years
•
Principal in Charge/Contract
Manager
•
BS Civil Engineering
•
Professional Civil Engineer
‑
CA
•
Qualified SWPPP QSD
Prior to forming UNICO in 2013, Cesar work
ed for the City of Citrus
Heights where he served as the Stormwater Program Manager delivering stormwater projects from planning to construction, including stormwater quality compliance. Since then, he has managed multiple on
‑
call contracts specific to stormwater
for municipalities, including Rancho Cordova, Citrus Heights, and Loomis. He has a strong understanding of local agency constraints, priorities, and responsibilities to the public.
Cheryl Creson, PE
•
UNICO: 10 years
•
T
otal: 50 years
•
S
tormwater Compliance
•
MS + BS Civil Engineering
•
Professional Civil Engineer
‑
CA
Cheryl currently serves as a Senior Advisor to UNICO where she has provided staff augmentation and project management services to local agency clients, including the Cities of Rancho Cordova, Citrus Heights, and the T own of Loomis. Cheryl has assisted the City for several years and maintains strong working relationships with City staff.
Connie Nelson
•
UNICO: 8.5 years
•
T
otal: 40 years
•
S
tormwater Inspector
•
T
ransportation Planning Classes
Connie’s experience focuses on Stormwater Programs for a variety of public agency clients (Rancho Cordova, Folsom, Citrus Heights, Loomis, Elk Grove), including construction site stormwater inspections, development of storm drainage master plans, water quality stewardship programs with low impact designs, and best management practices. Connie has given stormwater presentations for the Cities of Rancho Cordova, Citrus Heights, Town of Loomis, and Elk Grove, and serves as an extension of staff to the City.
Rob Markes
•
UNICO: 12 years
•
T
otal: 38 years
•
Survey Manager
R
ob is an experienced Survey Crew Chief excelling in topographic mapping, construction staking, and boundary surveys and leads the UNICO survey group. His expertise includes Global Positioning System surveys, topographic surveys, aerial control surveys, horizontal and vertical control networks, title surveys, boundary surveys, and construction surveys.
Ryan Ming, PLS
•
UNICO: 8 years
•
T
otal: 26 years
•
Senior L
and Surveyor
•
Professional L
and Surveyor
‑
CA
Ryan is a professional land surveyor responsible for following sound land surveying principles and meeting quality assurance goals for survey deliverables. He participates in the development of best practices related to land surveying for UNICO’s survey department.
ITEM 9.3.
ATTACHMENT 3
CITY OF RANCHO CORDOVA
On-Call Stormwater Support Services
| 8
5.7 Project Understanding and Approach
UNICO understands that the City relies on on‑call
consultants to function as an extension of City staff
in administering its Stormwater Program. The City’s
responsibilities include compliance with the MS4
NPDES permit, oversight of private development
subject to the CGP, preparation of regulatory
reports, and coordination with multiple regulatory
agencies. Successful delivery depends on consistent
field presence, clear documentation, and timely
communication with developers, contractors, and
City staff. To support these needs, UNICO applies
a field
-
driven stormwater inspection methodology
that emphasizes early issue identification,
documented follow
-
through, and regulator
-
ready
records.
Stormwater Program delivery requires a
balanced, practical approach that protects
water quality while supporting ongoing
development. Effective outcomes depend
on professional, tactful coordination
between stormwater staff, consultants,
and the development community to meet
regulatory requirements without disrupting
project progress. This same emphasis
on coordination and quality extends to
surveying services, which are delivered
using a QA/QC
-
driven workflow that aligns
field data collection, drafting, and final
review with City standards and downstream
design needs.
Stormwater Inspections, Reporting Mechanisms,
and Monitoring
Perform stormwater inspections of active private
construction sites to ensure compliance with
the City’s MS4 NPDES permit, City’s Erosion and
Sediment Control requirements, and State’s CGP
Schedule: Perform weekly or bi-weekly
inspections.
Prepare reports for City’s Stormwater Program in
compliance with MS4 NPDES Permit and contact/
email developers, contractors, or owners on
construction site deficiencies.
Schedule: Perform reports weekly or bi-weekly;
and contact/emails as needed.
Notification to City on days when inspections occur.
Schedule: Prior to inspections.
Follow up phone calls or emails to developers,
contractors or owners on issues and/or problem
construction sites.
Schedule: As required.
Status reports to the City on problem sites and illicit discharges.
Schedule: As required.
Complete stormwater inspection final reports and
email to the City.
Schedule: Perform monthly.
Stormwater Services may include the following:
UNICO recognizes that stormwater compliance
activities are schedule‑driven, weather‑sensitive,
and subject to close regulatory review. Effective
delivery depends on inspectors and technical staff
who understand permit conditions, City standards,
and reporting requirements, and who can respond
to changing site conditions and rain events. This
understanding informs UNICO’s focus on On‑Call
Task Category A – Stormwater Quality Services and
On‑Call Task Category D – Land Surveying.
ITEM 9.3.
ATTACHMENT 3
CITY OF RANCHO CORDOVA
On-Call Stormwater Support Services
| 9
“Rain in the Forecast” emails.
Schedule: As required, during the rainy season
prior to forecasted or during rain events.
Perform stormwater monitoring by sampling for
pH and turbidity “During rain or discharge event,”
certify, and report the results.
Schedule: As required.
Assist with corrective actions for a construction
site to get into stormwater compliance including
documentation and working with City staff and
Regional Water Quality Control Board.
Schedule: As required.
Collaborate with Developer to “T erminate” in
SMARTs including Maintenance Declarations.
Schedule: As necessary.
Attend pre
‑
construction meetings.
Schedule: As required.
Participate in MS4 NPDES meetings.
Schedule: As required.
Stormwater Training
Conduct training for City staff and development
community on the City’s Stormwater Program, MS4
NPDES Permit, stormwater inspections, reporting
mechanisms, State’s CGP, and other stormwater
quality requirements.
Schedule: On an as needed basis.
Help develop training presentations and materials.
Schedule: On an as needed basis.
Review Plans and Specifications, Stormwater
Report Preparation, and Trash Assessments
Review plans and specifications for compliance
with local and State stormwater pollution prevention
standards.
Schedule: On as needed basis.
Prepare Stormwater Pollution Prevention Plans
meeting all the requirements of contract documents
and State’s CGP.
Schedule: On as needed basis.
Prepare annual reports for City projects and upload
them into the Stormwater Multiple Applications and
Reporting Tracking System (SMARTS).
Schedule: On an as needed basis.
Perform On
‑
Land Visual Trash Assessments related
to the State Trash Amendments.
Schedule: On as needed basis.
Surveying Services
Prepare Plats, Legal Description and Closure
Calculations for Drainage Easements in accordance
with City standards.
Schedule: On as needed basis.
Perform T opographic Surveys and Mapping.
Schedule: On as needed basis.
Perform Construction Staking.
Schedule: Upon formal staking request, UNICO will
mobilize within 48 hours. In an emergency, UNICO
will mobilize within hours required.
Perform Aerial Photography/Mapping for
easements, stormwater facilities, and other
stormwater needs.
Schedule: On as needed basis.
State and Federal Funding Compliance
UNICO recognizes that stormwater tasks may
be funded through State or Federal sources and
maintains organized, traceable project files to support audits, regulatory review, and reimbursement. When
applicable, UNICO coordinates with City staff to align
documentation with funding‑specific requirements.
Survey Services may include the following:
ITEM 9.3.
ATTACHMENT 3
CITY OF RANCHO CORDOVA
On-Call Stormwater Support Services
| 10
References
The UNICO team has successfully completed similar project assignments for local agency clients. The references identified below can attest to the quality of our services, as well as the experience of our personnel and our ability to clearly communicate, effectively problem ‑
solve, and represent our clients in a professional
manner. Letters of Reference are in the Appendix.
References for UNICO
Dalia Fadl
City of Sacramento
P: 916.808.3765
E: [email protected]
Regina Cave
City of Citrus Heights
P: 916.725.2448
E: [email protected]
Richard Ly-Lee
Town of Loomis
P: 916.824.1518
E: [email protected]
•
Project: On
‑
Call Stormwater
Program Support and On
‑
Call
Survey Services
•
Dates: 2013 to Ongoing
•
Project: On
‑
Call Stormwater
Program Support and On
‑
Call
Survey Services
•
Dates: 2014 to Ongoing
•
Project: On
‑
Call Stormwater
Program Support Services
•
Dates: 2016 to Ongoing
Required Statements
Assurance of Designated Project Team
UNICO confirms that the designated project team will be used for the City’s projects. Departure or reassignment of, or substitution for, any member of the designated team will not be made without the prior written approval of the City.
Conflict of Interest
UNICO warrants that no official or employee of the City has an interest, has been employed or retained to solicit or aid in the procuring of the resulting contract, nor that any such person will be employed in the performance of such contract without immediate divulgence of such fact to the City.
Non-Collusion
UNICO warrants that this offer is made without any previous understanding, agreement or connection with any person, firm or corporation submitting a separate Proposal for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.
Indemnification and Insurance Requirements
UNICO will comply with the City’s standard indemnification and insurance requirements as provided in the sample contract.
Non-Discrimination and Equal Opportunity
UNICO will comply with the non‑discrimination provisions as described in the sample contract.
ITEM 9.3.
ATTACHMENT 3
CONTRACT NO. 2026-98
Professional Services Agreement between
City of Rancho Cordova and UNICO Engineering, Inc. - Exhibit B Page 1 of 2 Revised 06/2025
EXHIBIT B
COMPENSATION SCHEDULE
ITEM 9.3.
ATTACHMENT 3
UNICO Engineering, Inc.
80 Blue Ravine Road, Suite 250
Folsom, CA 95630
P: 916.900.6623
RATE SCHEDULE
UNICO Engineering, Inc.
Rates Effective Starting Jun 1, 2026
OVERHEAD %: 154.64% PROFIT %: 10% ESCALATION % 3%
CLASSIFICATION DIRECT LABOR
HOURLY RATE RANGE
FULLY LOADED
HOURLY RATE RANGE
2026
FULLY LOADED
HOURLY RATE RANGE
2027
FULLY LOADED
HOURLY RATE RANGE
2028
FULLY LOADED
HOURLY RATE RANGE
2029
Principal in Charge 100.00 $ 120.00 $ 280.10 $ 336.12 $ 288.51 $ 346.21 $ 297.16 $ 356.59 $ 305.82 $ 366.98 $ 314.73 $ 377.68 $ Senior Resident Engineer 85.00 $ 105.00 $ 238.09 $ 294.11 $ 245.23 $ 302.93 $ 252.59 $ 312.02 $ 259.94 $ 321.11 $ 267.52 $ 330.47 $ Resident Engineer 60.00 $ 95.00 $ 168.06 $ 266.10 $ 173.10 $ 274.08 $ 178.30 $ 282.30 $ 183.49 $ 290.53 $ 188.84 $ 299.00 $ Structures Representative 85.00 $ 105.00 $ 238.09 $ 294.11 $ 245.23 $ 302.93 $ 252.59 $ 312.02 $ 259.94 $ 321.11 $ 267.52 $ 330.47 $ Program Manager 70.00 $ 110.00 $ 196.07 $ 308.11 $ 201.95 $ 317.36 $ 208.01 $ 326.88 $ 214.07 $ 336.40 $ 220.31 $ 346.21 $ Senior Construction Manager 85.00 $ 105.00 $ 238.09 $ 294.11 $ 245.23 $ 302.93 $ 252.59 $ 312.02 $ 259.94 $ 321.11 $ 267.52 $ 330.47 $ Construction Manager 75.00 $ 90.00 $ 210.08 $ 252.09 $ 216.38 $ 259.66 $ 222.87 $ 267.45 $ 229.36 $ 275.24 $ 236.05 $ 283.26 $ Assistant Resident Engineer 60.00 $ 75.00 $ 168.06 $ 210.08 $ 173.10 $ 216.38 $ 178.30 $ 222.87 $ 183.49 $ 229.36$ 188.84 $ 236.05 $ Assistant Construction Manager 45.00 $ 60.00 $ 126.05 $ 168.06 $ 129.83 $ 173.10 $ 133.72 $ 178.30 $ 137.62 $ 183.49 $ 141.63 $ 188.84 $ Office Engineering/Document Control 30.00 $ 65.00 $ 84.03 $ 182.07 $ 86.55 $ 187.53 $ 89.15 $ 193.16 $ 91.75 $ 198.78 $ 94.42 $ 204.58 $ Construction Inspector (Group 1 Prevailing Wage) 70.00 $ 110.00 $ 196.07 $ 308.11 $ 201.95 $ 317.36 $ 208.01 $ 326.88 $ 214.07 $ 336.40 $ 220.31 $ 346.21 $ Construction Inspector (Group 1 Non-Prevailing Wage) 70.00 $ 110.00 $ 196.07 $ 308.11 $ 201.95 $ 317.36 $ 208.01 $ 326.88 $ 214.07 $ 336.40 $ 220.31 $ 346.21 $ Construction Inspector (Group 2 Prevailing Wage) 68.00 $ 105.00 $ 190.47 $ 294.11 $ 196.18 $ 302.93 $ 202.07 $ 312.02 $ 207.96 $ 321.11 $ 214.02 $ 330.47 $ Construction Inspector (Group 2 Non-Prevailing Wage) 68.00 $ 105.00 $ 190.47 $ 294.11 $ 196.18 $ 302.93 $ 202.07 $ 312.02 $ 207.96 $ 321.11 $ 214.02 $ 330.47 $ SWPPP Inspector 50.00 $ 70.00 $ 140.05 $ 196.07 $ 144.25 $ 201.95 $ 148.58 $ 208.01 $ 152.91 $ 214.07 $ 157.37 $ 220.31 $ Clerical 20.00 $ 50.00 $ 56.02 $ 140.05 $ 57.70 $ 144.25 $ 59.43$ 148.58 $ 61.16 $ 152.91 $ 62.95 $ 157.37 $ Principal Land Surveyor 90.00 $ 120.00 $ 252.09 $ 336.12 $ 259.66 $ 346.21 $ 267.45 $ 356.59 $ 275.24 $ 366.98 $ 283.26 $ 377.68 $ Survey Manager 90.00 $ 120.00 $ 252.09 $ 336.12 $ 259.66 $ 346.21 $ 267.45 $ 356.59 $ 275.24 $ 366.98 $ 283.26 $ 377.68 $ Senior Land Surveyor 65.00 $ 85.00 $ 182.07 $ 238.09 $ 187.53 $ 245.23 $ 193.16 $ 252.59 $ 198.78 $ 259.94 $ 204.58 $ 267.52 $ Staff Land Surveyor 40.00 $ 70.00 $ 112.04 $ 196.07 $ 115.40 $ 201.95 $ 118.86 $ 208.01 $ 122.33 $ 214.07 $ 125.89 $ 220.31 $ Party Chief (Prevailing Wage) 77.00 $ 97.00 $ 215.68 $ 271.70 $ 222.15 $ 279.85 $ 228.81 $ 288.25 $ 235.48 $ 296.64 $ 242.34 $ 305.29 $ Party Chief (Non-Prevailing Wage) 40.00 $ 60.00 $ 112.04 $ 168.06 $ 115.40 $ 173.10 $ 118.86 $ 178.30 $ 122.33 $ 183.49 $ 125.89 $ 188.84 $ Chainman/Rodman (Prevailing Wage) 70.00 $ 90.00 $ 196.07 $ 252.09 $ 201.95 $ 259.66 $ 208.01 $ 267.45 $ 214.07 $ 275.24 $ 220.31 $ 283.26 $ Chainman/Rodman (Non-Prevailing Wage) 30.00 $ 50.00 $ 84.03 $ 140.05$ 86.55 $ 144.25 $ 89.15 $ 148.58 $ 91.75 $ 152.91 $ 94.42 $ 157.37 $ Draftsman/Survey Technician 30.00 $ 50.00 $ 84.03 $ 140.05 $ 86.55 $ 144.25 $ 89.15 $ 148.58 $ 91.75 $ 152.91 $ 94.42 $ 157.37 $ Drone Pilot/Technician 55.00 $ 75.00 $ 154.06 $ 210.08 $ 158.68 $ 216.38 $ 163.44 $ 222.87 $ 168.20 $ 229.36 $ 173.10 $ 236.05 $ Reimbursement for per diem and mileage expenses shall be per the current federal reimbursement rate. Cost of normal survey stakes and other field supplies are included in the above rates. Special monuments, iron stakes, etc. will be charged at cost. Outside reproductions, services, and consultants will be charged at cost plus 10%. Per prevailing wage, a shift differential of 12.5% applies for any covered work shift beginning after 2PM. Yearly prevailing wage anticipates a 5% escalation, however increases in DIR rate determinations will be charged accordingly. Overtime rate will be billed at 1.5 times the hourly rate for non-exempt employees Rates not subject to prevailing wage may escalate annually based on the San Francisco Engineering News Record Consumer Price Index (CPI), or 3%, whichever is less.
FULLY LOADED
HOURLY RATE RANGE
2030
ITEM 9.3.
ATTACHMENT 3
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 9.4.
DATE: June 15, 2026
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Margarita Dronov, Associate Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-99 WITH WEST YOST ASSOCIATES IN AN
AMOUNT NOT TO EXCEED $900,000 FOR ON-CALL STORMWATER
SUPPORT AND ENGINEERING SERVICES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract No. 2026-99 for on-call stormwater support and engineering services with West Yost Associates in an Amount Not to Exceed $900,000 through June 30, 2029.
BACKGROUND
In order to maintain flexibility in response to fluctuations in the development, design, and construction market, the Public Works Department employs the assistance of qualified consultants to provide engineering services for the City of Rancho Cordova. This contract provides specialized technical stormwater program operations support such as electrical engineering and pump station supervisory control and data acquisition (SCADA) support services. Additionally, this contract supports drainage and stormwater development review activities that facilitate orderly growth and promote connectivity within new developments citywide, while providing continuity and consistency in the review of major development projects currently underway.
FISCAL IMPACT AND FUNDING SOURCE
Drainage review support for development projects is directly billed to the development projects.
Stormwater programs and projects are paid through the city's Stormwater Utility Fund and other various funding sources earmarked for the projects. There is no impact to the city’s general fund.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2026-99 West Yost Associates
ITEM 9.4. ATTACHMENT 1 Resolution No. XX-2026 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-99 IN AN AMOUNT NOT TO EXCEED $900,000 WITH WEST YOST ASSOCIATES
FOR ON-CALL STORMWATER SUPPORT AND ENGINEERING SERVICES
WHEREAS, the scope of work includes providing specialized technical support for stormwater operations such as electrical engineering and pump station supervisory control and data acquisition (SCADA) support services; and
WHEREAS, the on-call services provide flexibility to adapt to a variable development and construction market; and
WHEREAS, adoption of this Resolution authorizes the City Manager to execute a three- year contract with West Yost Associates in an amount not to exceed $900,000; and
WHEREAS, the contract will be paid through the Stormwater Utility Fund or direct billing to developers and utility companies; and
WHEREAS, the amount exceeds the maximum the City Manager has authorization to approve.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2026-99 in an amount not to exceed $900,000 with West Yost Associates in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 15th day of June 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 1 of 15 Revised 06/2025
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND WEST YOST ASSOCIATES FOR
ON-CALL STORMWATER SUPPORT AND ENGINEERING SERVICES
THIS AGREEMENT (hereinafter referred to as “Agreement”) for professional services is made by and between the City of Rancho Cordova, a California municipal corporation, (herein “City”) and West Yost Associates, (“Professional”) as of June 15, 2026.
SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Services attached as Exhibit A (“Services”) at the time and place and in the manner as specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2029, the date of completion specified in Exhibit A. Professional shall complete the services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8 . The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Professional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in a substantial, first -class manner and shall conform to the standards of quality normally observed by a person practicing in Professional's profession.
1.3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional sha ll, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Professional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Professional a sum not to exceed Nine Hundred Thousand ($900,000.00), notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement.
In the event of a conflict between this Agreement and Professional’s proposal, att ached as Exhibit B , regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement.
Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 2 of 15 Revised 06/2025
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subc ontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be el igible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoice. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
The Professional’s signature.
2.2 Monthly Payment . City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.
2.3 Final Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Professional pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 3 of 15 Revised 06/2025
the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses, if any, are set forth shall not exceed the amount in Exhibit B . Expenses not listed in Exhibit B are not chargeable to City.
Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Professional is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 10, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT . Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. Th e location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long -distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS . Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.
Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 4 of 15 Revised 06/2025
this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 Workers’ Compensation . Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self -insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if ins urance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
Professional shall notify City within fourteen (14) days of notifi cation from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 5 of 15 Revised 06/2025
4.2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy.
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervisi on of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional.
The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notific ation from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.3 Professional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 6 of 15 Revised 06/2025
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.4 All Polices Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests’ rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 7 of 15 Revised 06/2025
4.4.4 Deductibles and Self -Insured Retentions. Professional shall disclose to and obtain the approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self -insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensat ion policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Prof essional is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
SECTION 5. INDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.
5.1 General Requirements. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 8 of 15 Revised 06/2025
from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordina nce, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of th eir work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law.
It is understood that the duty of Professional to indemnify and hold harm less includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance po licies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5.2 PERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollmen t in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subc ontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
SECTION 6. STATUS OF PROFESSIONAL.
6.1 Independent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise C ity shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 9 of 15 Revised 06/2025
not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 Professional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professi onal represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals tha t are legally required to practice their respective professions. In addition to the foregoing, Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.
7.5 Nondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 10 of 15 Revised 06/2025
applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement.
Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.
Professional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Professional.
Professional may cancel this Agreement upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, ph otographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substant ial inducement to City for entering into this Agreement was and is the professional reputation and competence of Professional.
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 11 of 15 Revised 06/2025
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
8.6 Options upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
8.6.3 Retain a different Professional to complete the services described in Exhibit A not finished by Professional; and
8.6.4 Charge Professional the difference between the cost to complete the services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Professional’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement an d that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other m aterials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 Professional’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimu m of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California G overnment Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 12 of 15 Revised 06/2025
of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which th at Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Professional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 13 of 15 Revised 06/2025
Government Code §1090 et seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Margarita Dronov ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices.
Any written notice to City shall be sent to:
ATTN: Margarita Dronov
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Any written notice to Professional shall be sent to:
ATTN: Melissa Duffy
8950 Cal Center Drive, Suite 363
Sacramento, CA 95826
Email Address (for insurance updates):
[email protected]
10.11 Professional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 14 of 15 Revised 06/2025
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A , and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W- 9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates Page 15 of 15 Revised 06/2025
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year set forth above, which date shall be considered the effective date of this Agreement.
CITY OF RANCHO CORDOVA PROFESSIONAL
______________________________ ______________________________ Micah Runner, City Manager Greg Chung, Vice-President
Date:__________________ Date:__________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Date:_________________
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates - Exhibit A Page 1 of 3 Revised 06/2025
EXHIBIT A
SCOPE OF SERVICES
ITEM 9.4.
ATTACHMENT 2
2020 R
esearch Park Drive
Suite 100
Davis CA 95618
530.756
.5905 phone
530.756
.5991 fax
westyost.com
May 4,
2026 SENT VIA: EMAIL
Margarita Dronov
City of Rancho Cordova
Public Works Department
2729 Prospect Park Drive
Rancho Cordova, CA 95670
SUBJECT: Exhibit A - Scope of Services for Stormwater Engineering Services
Dear Margarita:
West Yost appreciates the opportunity to continue providing on-call stormwater engineering services to the City of Rancho Cordova (City). We anticipate that the stormwater engineering services could include the following:
Providing technical review of drainage studies prepared by other engineers. Reviewing plans and specifications for compliance with local and state stormwater pollution prevention standards.
Determining the base flood elevation using current FEMA Flood Insurance Rate Maps (FIRMs), Flood Insurance Study (FIS), and best available modeling, and preparing Elevation Certificates in accordance with FEMA guidelines.
Assisting with floodplain mapping activities pursuant to the standards of the National Flood Insurance Program (NFIP). Activities may include performing hydrologic and hydraulic analyses using HEC-RAS or other software, floodplain mapping, and preparing mandatory documents such as Technical Support Data Notebooks or Conditional/Final Letters of Map Revision. Identifying grant opportunities for drainage, flood control, or projects of other nature as directed by the City, from state and federal sources. Assisting with positioning for future grants through preparation of preliminary material, meeting funding agencies, etc. Assisting with preparation of competitive and non-competitive grant applications. Providing plans, specifications, or technical studies for drainage projects listed in the City’s Stormwater Capital Improvement Master Plan.
Assisting with a variety of drainage and water quality related services. Providing pump station supervisory control and data acquisition (SCADA) and technical support services.
Providing electrical engineering support services.
Providing risk and resilience assessments.
Providing emergency preparedness planning.
Providing SCADA master planning and implementation.
ITEM 9.4.
ATTACHMENT 2
Margarita
Dronov
May 4, 2026
N-M-C-CI
TY OF RANCHO CORDOVA-LP-20
26_STORMWATER SERVICES
We
st Yost’s Billing Rate Schedule is included as Exhibit B for the period of July 1, 2026 through June 30, 2027.
Thank you for providing West Yost the opportunity to be of continued service to the City. Please contact us if you have any questions or require additional information.
Sincerely,
WEST YOST
Melissa Duffy, PE Greg Chung
Senior Engineer II Vice President
RCE #87217
Attachment: Exhibit B. West Yost’s Billing Rate Schedule ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 2026-99
Professional Services Agreement between
City of Rancho Cordova and West Yost Associates - Exhibit B Page 1 of 3 Revised 06/2025
EXHIBIT B
COMPENSATION SCHEDULE
ITEM 9.4.
ATTACHMENT 2
(Effective
July 1, 2026, through June 30, 2027)*
POSITIONS
ENGIN
EERING
Principal/V
ice President $412
Engineer/Scientist/Geologist Manager I / II $389 / $406 Pr
incipal Engineer/Scientist/Geologist I / II $350 / $373 Senior Engine
er/Scientist/Geologist I / II $312 / $328
Ass
ociate Engineer/Scientist/Geologist I / II $258 / $278
Engineer/Scientis
t/Geologist I / II / III $201 / $232 / $243
Engineering
Aide $123
Field Monitoring Services $152
Administrative I / II / III / IV $112 / $140 / $168 / $185
ENGINEER
ING TECHNOLOGY
Engineering Tech
Manager I / II $403 / $406
Pr
incipal Tech Specialist I / II $371 / $383
Senior Tech
Specialist I / II $336 / $351
Senior GIS
Analyst $307
GIS Analyst $291
Technical Specialist I / II / III / IV $216 / $243 / $274 / $306 Technical Ana
lyst I / II $155 / $185
Technical Ana
lyst Intern $125
Cross-Connection Control Specialist I / II / III / IV $162 / $175 / $197 / $218 CAD M
anager $245
CAD Designer I / II $190 / $214
CONSTR
UCTION MANAGEMENT
Senior Construction Mana
ger $392
Construction Manager I / II / III / IV $233 / $249 / $264 / $334 Resident
Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $210 / $233 / $259 / $269 Apprentice I
nspector $190
CM Administrative I / II $101 / $137
Field
Services $269
2026
/2027 Billing Rate Schedule
LABO
R CHARGES (DOLLARS PER HOUR)
■ Hourly ra
tes include charges for technology and communication, such as general and CAD computer software, te
lephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside services,
such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as eng
ineering supplies, etc., will be billed at the actual cost plus 15%. ■ The Federa
l Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when
the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants
will be billed at actual cost plus 10%.
■ Expert witne
ss services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly ra
tes. Expert witness testimony and depositions will be billed at 200% of standard hourly rates. ■ A fina
nce charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts if
not paid within 45 days from the date of the invoice.
* After
the first fiscal year (July 1-June 30), rates may escalate annually based on San Francisco Engineering News- Record (ENR) Consumer Price In
dex (CPI) or, or 3%, whichever is less. Page 1 of 2
ITEM 9.4.
ATTACHMENT 2
(Effe
ctive July 1, 2026, through June 30, 2027)*
Eq
uipment Charges
EQUIPMENT
2"
Purge Pump & Control Box $300 / day
Aqua
calc / Pygmy or AA Flow Meter $28 / day
Em
ergency SCADA System $35 / day
Field
Vehicles (Groundwater) $200 / day
Ga
s Detector $80 / day
Genera
tor $60 / day
Hydra
nt Pressure Gauge $10 / day
Hydra
nt Pressure Recorder, Impulse (Transient) $55 / day
Hydra
nt Pressure Recorder, Standard $40 / day
Low F
low Pump Back Pack $135 / day
Low F
low Pump Controller $200 / day
Po
wers Water Level Meter $32 / day
Pr
ecision Water Level Meter 300ft $30 / day
Pr
ecision Water Level Meter 500ft $40 / day
Pr
ecision Water Level Meter 700ft $45 / day
QED
Sample Pro Bladder Pump $65 / day
Sk
ydio 2+ Drone (2 hour minimum) $100 / hour
Stora
ge Tank $20 / day
Sump Pum
p $24 / day
Tra
nsducer Communications Cable $10 / day
Tra
nsducer Components (per installation) $23 / day
Trim
ble GPS – Geo 7x $220 / day
Tube L
ength Counter $22 / day
Turbidity
Meter $30 / day
Turbidity
Meter (2100Q Portable) $35 / day
Vehicle (
Construction Management) $18.75 / hour
W
ater Flow Probe Meter $20 / day
W
ater Quality Meter $50 / day
W
ater Quality Multimeter $185 / day
W
ell Sounder $30 / day
BIL
LING RATES
20 26/2027 Billing Rate Schedule
* A
fter the first fiscal year (July 1-June 30), rates may escalate annually based on San Francisco Engineering News- Record (ENR) Consumer Price Index (CPI) or, or 3%, whichever is less. Page 2 of 2 ITEM 9.4.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.5.
DATE: June 15, 2026
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-87 WITH ROUSH LANDSCAPE SERVICES IN
AN AMOUNT NOT TO EXCEED $2,757,500 FOR LANDSCAPE
MAINTENANCE SERVICES OF PUBLIC FRONTAGES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute a contract for landscape maintenance services and ensure continued maintenance of city-owned landscaped areas.
BACKGROUND
Well-maintained landscaping contributes to the beauty and positive image of Rancho Cordova neighborhoods. The work scope includes landscape maintenance services of city-owned and maintained parcels, including turf mowing and edging, shrub pruning, irrigation system maintenance, fertilization, litter abatement, and weed control.
On March 24, 2026, staff issued a Request for Proposals (RFP) for landscape maintenance services beginning July 1, 2026. The RFP was advertised through the city’s website and OpenGov. The city received seven proposals in response to the RFP. Proposals were evaluated based on cost, experience, operations plan, resources, ability to meet city requirements, and local economic benefit.
Following evaluation, Roush Landscape Services was determined to provide the best overall value to the city and received the highest overall score during the evaluation process. The firm demonstrated extensive experience performing similar services, a strong understanding of city service expectations, competitive pricing, and a proven record of successful performance as the city’s current contractor. References confirmed satisfactory past performance and reliability.
Staff recommends awarding Contract No. 2026-87 to Roush Landscape Services in an amount not to exceed $2,757,500.
City Council Staff Report - Page 2 of 2
FISCAL IMPACT AND FUNDING SOURCE
Funding for the contract includes a combination of special districts, Measure A, and the Public Works operating budget.
There will be no impact to the city's general fund.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2026-87
ITEM 9.5. ATTACHMENT 1 Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-87 WITH ROUSH LANDSCAPE SERVICES IN AN AMOUNT NOT TO EXCEED $2,757,500 FOR LANDSCAPE MAINTENANCE SERVICES OF PUBLIC FRONTAGES
WHEREAS, the city solicited proposals for landscape maintenance services under the requirements of state law and in accordance with the city's purchasing ordinance on March 24, 2026; and
WHEREAS, the city received seven proposals on April 20, 2026; and
WHEREAS, Roush Landscape Services was determined to provide the best overall value to the city, receiving the highest overall score during the evaluation process. The firm demonstrated extensive experience performing similar services, a strong understanding of city service expectations, competitive pricing, and a proven record of successful performance as the city’s current contractor; and
WHEREAS, the work scope includes turf mowing and edging, shrub pruning, irrigation system maintenance, fertilization, litter removal, and weed control; and
WHEREAS, adoption of this Resolution will allow the City Manager to execute a contract with Roush Landscape Services in an amount not to exceed $2,757,500; and
WHEREAS, the services will exceed the maximum amount the City Manager is authorized to approve; and
WHEREAS, the contract would be funded by a combination of special districts, Measure A, and the Public Works operating budget. There will be no impact on the city's general fund.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2026-87 with Roush Landscape Services in an amount not to exceed $2,757,500 in a form approved by the City Attorney for landscape maintenance services of public frontages.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 15th of June 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 9.5. ATTACHMENT 1 Resolution No. XX-2026 Page 2 of 2
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services Page 1 of 7 Revised 06/2025
GENERAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND ROUSH LANDSCAPE SERVICES THIS AGREEMENT (hereinafter re ferred to as “Agreement”) is made by and between the City of Rancho Cordova, a California munici pal corporation, (herein “City”) and California Landscape Associates, (herein “Contractor”), as of July 1, 2026.
SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Services attached as Exhibit A (“Services”) at the time and place and in the manner as specif ied therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
SECTION 2. TERM. The term of this Agreem ent shall begin on the date first noted above and shall end on June 30, 2031, unless the term of this Agreement is otherwise terminated as provided for in Section 10.
The time provided to Contractor to complete the serv ices required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 10.
SECTION 3. CONTRACT ADMINISTRATOR. This Agreement shall be adm inistered by Operation & Maintenance Division Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
SECTION 4. COMPENSATION OF CONTRACTOR. The Contractor shall be paid $2,757,500 for performance of the Services pursuant to this Agreement. The Contractor shall submit invoices to the Contract Administrator on a monthly basis detailing the Services performed. In the event of a conflict between this Agreement and Exhibit A regarding the amount of compensation, the Agreement shall prevail. Upon receipt and approval of the Contractor’s invoices, the City shall remit payment to the Contractor for Services provided within thirty (30) days. Payment to Contractor s hall be considered as full compensation for performing the Services.
City’s failure to discover or object to any unsatisfactory work or billing pr ior to payment will not constitute a waiver of City’s right to request Contractor to correct such work or billings or seek any other legal remedy.
SECTION 5. PERFORMANCE STANDARDS. Contractor shall comply with all applicable laws now in force or which may hereafter be in force with regard to the provision of Services and this Agreement.
Contractor represents that it has the skills, expertise, licenses and permits necessary to perform the Services.
Contractor shall perform all such Services in t he manner and according to t he standards observed by a competent practitioner of the same profession in which Contractor is engaged and in accordance with applicable industry standards. Permit s and/or licenses shall be obtained and maintained by Contractor without additional compensation throughout the term of this Agreement.
SECTION 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services Page 2 of 7 Revised 06/2025
employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Contractor only
insofar as the results of Contractor's services rendered pur suant to this Agreement and assignment of personnel; however, otherwise City shall not have the right to control the
means and methods by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Contractor are employees and agents of Contractor and not of t he City. The City shall not be obligated in any way to pay any wage claims or other claims made against Contractor by any such employees or agents, or any other person resulting from performance of this Agr eement.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to
the contrary, Contractor and any of its em ployees, agents, and subc ontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and
entitlement to any contribution to be paid by City for employer contributions and/or employee contributions
for PERS benefits. Contractor shall not a llow any employee, agent or subcontractor to become eligible for a claim for PERS be nefits.
6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. INSURANCE REQUIREMENTS. Prior to beginning any Services under this Agreement, Contractor, at its own cost and expense, shall procure insurance coverage at such levels of coverage, scope, limits, and/or forms as set forth in Exhibit C (“Insurance Requirement s”) hereto. Contractor shall provide proof satisfactory to City of such insurance and maintain the insurance throughout the term of this Agreement.
SECTION 8. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES.
8.1 General Requirement. Contractor shall indemnify, defend with counsel selected by the City, and hold harmless City, its officers, agents, employees and representatives from and against any and all claims, losses, liabilities or damages, demands and actions, including payment of reasonable attorney’s fees, arising out of or resulting from Services performed pursuant to this Agreement caused in whole or in part by any negligent or willful act or omission of Contractor, its officers, agents, employees, or anyone directly or indirectly acting on behalf of Contractor. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or vi olation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violat ion of law. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil C ode. Acceptance by City of insurance certificates and ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services Page 3 of 7 Revised 06/2025
endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance polic
ies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
8.2 PERS Indemnification. In the event that Contract or or any employee, agent, or subcontractor of Contractor providing Serv ices under this Agreement is determined by a court of competent jurisdiction of the Calif ornia Public Employees Retirement System (“PERS”) to be eligible for enr ollment in PERS as an employ ee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the pay ment of any penalties and interest on such contributions, which would other wise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
8.3 Prevailing Wages. To the extent required by law, C ontractor and all of the Contractor’s subcontractors shall comply with Californi a Health and Safety Code Section 33422.1 and shall comply with California Labor Code Se ction 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, “Prevailing Wage Laws”) and be responsible for carrying out the requirements of such provisions. The Contractor shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the City its officers, agents, employees and representatives, from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of every kind, nature and description (including but not limited to attorneys’ fees and court costs; with counsel selected by the City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of paym ent of prevailing wages or the requirement of competitive bidding in the construction or performance of t he Services, the failure to comply with any state or federal labor laws, regulations or standards in c onnection with this Agreement, including but not limited to California Labor Code Section 1770 et seq. and the Prevailing Wage Laws, or any act or omissi on of the City or the Contract or related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bi dding, whether or not any insurance policies shall have been determined to be applicable to any such claims, demands, suits, actions, losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, costs, damages, or administrative, enforcement or judicial proceedings. It is further agreed that the City does not, and shall not, waive any rights against the Contractor which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by the Contractor, of any of the insurance policies described in this Agreement.
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87
General Services Agreement between
City of Rancho Cordova and Roush Landscape Services Page 4 of 7 Revised 06/2025
SECTION 9. NONDISCRIMINATION AND EQUAL OPPORTUNITY. Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and local laws, polic
ies, rules, and requirements related to equal opportunity and nondiscrimination in employment,
contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby. Contractor shall include the provisions of this section
in any subcontract approved by the City.
SECTION 10.
TERMINATION AND MODIFICAT
ION. No modification or amendment of this Agreement is
effective unless made in writing and signed by both the City and Contractor.
10.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor.
Contractor may cancel this Agreement upon 60 days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Contractor s hall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other material provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement.
10.2 Extension. City may, in its sole and exclusive di scretion, extend the end date of this Agreement beyond that provided for in Section 2. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provi ded for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.
10.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
10.4 Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement without the prior written consent of the City.
10.5 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
10.5.1 Immediately terminate the Agreement;
ITEM 9.5.
ATTACHMENT 2
Contract No. 2026-87