Agenda — Richmond City Council, November 4, 2025 (part 15 of 18)

November 4, 2025
Human Resources
DATE: November 4, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Nickie Mastay, Deputy City Manager – Internal Services Sharrone Taylor, Director of Human Resources
Subject: Contract Amendments with TempPositions and AppleOne for Temporary Employment Staffing Agencies Services
FINANCIAL IMPACT: Human Resources is requesting an additional $150,000 to the current TemPositions contract and $90,000 to the current AppleOne contract for a total not-to-exceed
amount of $350,000 per contract. Funding for each
contract will come from each respective department’s
professional services approved fiscal year 2025-2026
operating budget (Account Object Code: 400201).

PREVIOUS COUNCIL
ACTION:

April 5, 2022
March 3, 2024

STATEMENT OF THE
ISSUE:

The City of Richmond benefits from procuring temporary
staffing contracts to help support City departments during critical staffing deficits and special projects. City staff members are requesting to increase the contract limits.

RECOMMENDED ACTION: APPROVE amendments to contracts with temporary employment staffing agencies, TemPositions and
AppleOne Employment Services, to increase the
payment limit by $150,000 each, for a total amount not to exceed $350,000, for each contract and extending the
terms of both agreements to June 30, 2027 – Human
Resources Department (Nickie Mastay/Sharrone Taylor -
510-620-6602).

AGENDA
REPORT
2870

Page 2 of 2 ends

November 4, 2025
DISCUSSION:

The City of Richmond has established a small pool of temporary staffing agencies to address critical staff shortages, manage short-term employee absences, and facilitate special projects. Contracts have been entered into with TemPositions and AppleOne to deliver these essential services.

Over the past several years, the City has effectively utilized these temporary agencies to maintain uninterrupted service delivery when faced with unexpected staffing shortages. These agencies are adept at swiftly addressing immediate staffing needs by providing access to a pool of candidates. Furthermore, all candidates have undergone thorough vetting and screening processes, which significantly reduces the time, cost, and resources which expedite placement.

The Human Resources Department is seeking approval to increase the payment limits and extend the contract terms with these agencies to ensure ongoing access to on-call temporary staffing services.

RECOMMENDATION:

Approve contract amendments with TemPositions and AppleOne to increase the payment limit by $150,000 for the TemPositions contract and $90,000 for the AppleOne contract, for a total amount not to exceed $350,000 per contract and to extend the term of both agreements through June 30, 2027.

DOCUMENTS ATTACHED:

Attachment 1 – TemPositions Service Contract
Attachment 2 - TemPositions Service Contract Amendment One Attachment 3 – TemPositions Service Contract Amendment Two Attachment 4 – TemPositions Service Contract Amendment Three (Proposed) Attachment 5 - AppleOne Temporary Agency Service Contract Attachment 6 - AppleOne Temporary Agency Service Contract Amendment One Attachment 7 – AppleOne Temporary Agency Service Contract Amendment Two Attachment 8 – AppleOne Temporary Agency Service Contract Amendment Three Attachment 9 – AppleOne Temporary Agency Service Contract Amendment Four (Proposed)
2871

CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] ,
[ ] other [specify:]

2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed
the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

HRMD Sharrone Taylor [email protected] (510) 620-6803 15330 Temporary Staffing Services on an as needed basis
TemPositions 650 California Street, 7th floor San Francisco, CA 94108 Liz Truitt-Beam, CSP (415) 696-5126 [email protected] April 5, 2022 June 30, 2024 100,000 ✔ DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2872

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

By:

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

By:

By: Title:

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
TemPositions
DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D Managing Director - California
4/20/2022
DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2873
For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:

See "Client Letter of Agreement" attached
Human Resources Director TemPositions
DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2874
For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PAYMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contractor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.

Sharrone Taylor TemPositions HRMD Sharrone Taylor
DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2875
For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond
Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

TemPositions TemPositions
Sharrone Taylor 450 Civic Center Plaza 650 California Street, 7th floor San Francisco, CA 94108 DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2876
General Conditions/EJ/TE 01-19-11 1 of 13

EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property. The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, Copyrights and Rights in Data. Contractor shall not publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2877
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.

DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2878
General Conditions/EJ/TE 01-19-11 3 of 13
Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.

DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2879
General Conditions/EJ/TE 01-19-11 4 of 13
Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work. All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance. If this Contract requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2880
General Conditions/EJ/TE 01-19-11 5 of 13
any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License. Contractor shall obtain a Richmond Business License before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2881
General Conditions/EJ/TE 01-19-11 6 of 13

13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2882
General Conditions/EJ/TE 01-19-11 7 of 13
indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2883
General Conditions/EJ/TE 01-19-11 8 of 13
responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2884
General Conditions/EJ/TE 01-19-11 9 of 13
under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2885
General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.

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General Conditions/EJ/TE 01-19-11 11 of 13

29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2887
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.

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General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.

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For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):

TemPositions
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CLIENT LETTER OF AGREEMENT
This letter represents the Agreement (“Agreement”) between __________________________ (CLIENT) located at ____________________________________________ and The TemPositions Group of Companies and all its divisions/affiliates which include, but are not limited to, TemPositions, CompuForce, The Creative Bureau, AcctPositions, TemPositions Health Care, HR Staffing Solutions, School Professionals, TemPositions Eden Hospitality, On Call Counsel and TemPositions Logistics (hereafter referred to collectively as "TEMPOSITIONS") located at 622 3rd Avenue, New York, NY 10017 for the provision of staffing services.

1. SERVICES
Temporary Staffing: TEMPOSITIONS shall provide staffing services, which include recruiting, screening, interviewing and assigning candidates (“Assigned Employees”) to work through TEMPOSITIONS at CLIENT. CLIENT will determine the exact hours of service. If an Assigned Employee is confirmed for an assignment, at least four hours’ notice is required to cancel that assignment or CLIENT will be billed for a four-hour minimum.

Direct-Hire: TEMPOSITIONS will provide recruiting services to fill various direct-hire positions identified by CLIENT. Recruiting services include identifying position requirements with CLIENT, sourcing, interviewing and proposing prospective candidates (“Referred Candidates”), scheduling CLIENT interviews and facilitating on-boarding negotiations with the chosen Referred Candidates.

2. RELATIONSHIP
All Assigned Employees rendering services under this Agreement are employees of TEMPOSITIONS and are not employees of CLIENT, except for workers’ compensation purposes where TEMPOSITIONS is the “general” employer and CLIENT is a “special” employer. TEMPOSITIONS shall have the sole responsibility to pay Assigned Employees’ wages and provide them with the benefits that TEMPOSITIONS offers them; pay, withhold and transmit payroll taxes; provide unemployment insurance and workers’ compensation benefits; handle unemployment and workers’ compensation claims involving Assigned Employees; require Assigned Employees to sign agreements acknowledging that they are not eligible for or entitled to participate in any benefits plan offered or provided by CLIENT; require Assigned to sign confidentiality agreements as a condition of their acceptance of an assignment(s) with CLIENT; and comply with federal, state and local labor and employment laws applicable to Assigned Employees, including the employer shared responsibility provisions of the Patient Protection and Affordable Care Act (‘ACA”) relating to the offer of “minimum essential coverage” to “full-time” employees (as those terms are defined in Code §4980H and related regulations) and the applicable employer information reporting provisions under Code §6055 and §6056 and related regulations. 450 Civic Center Plaza, Richmond, CA 94804 City of Richmond DocuSign Envelope ID: 75ADBCFD-1A88-46A5-90D2-81B91F69524B DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2891
CLIENT understands and agrees that TEMPOSITIONS will fulfill staffing requests either directly or through use of subcontractors who are part of a special network developed by TEMPOSITIONS (“Consortium Members”). Consortium Members will adhere to the same fulfillment standards and conditions as outlined in this Agreement. Order receipt, distribution, communication with CLIENT, time capture, time approval, billing and reporting will be handled by TEMPOSITIONS.

In addition to TEMPOSITIONS’ duties and responsibilities set forth herein, TEMPOSITIONS, as the common law employer, has the right to physically inspect the work site and work processes; to review and address, unilaterally or in coordination with CLIENT, Assigned Employee work performance issues; and to enforce TEMPOSITIONS’ employment policies relating to Assigned Employee conduct at the worksite.

CLIENT shall be responsible for CLIENT’s business operations, products, services, and intellectual property; properly supervising Assigned Employees and their work; notifying TEMPOSITIONS immediately if an Assigned Employee’s performance is unsatisfactory; safeguarding and controlling all aspects of CLIENT’s business, including all applicable processes and systems; complying with any OSHA, CDC, State or other government agency protocols and safety guidelines to keep all individuals safe and healthy at the worksite (and immediately reporting to TEMPOSITIONS any known or observed hazards, or any injuries or illnesses suffered by an Assigned Employee); providing appropriate PPE as required by law; providing a workplace environment free from harassment and discrimination; and excluding Assigned Employees from its benefits plans, policies and practices and not making any offer or promise to Assigned Employees relating to their compensation or benefits. Consistent with the foregoing obligations, CLIENT shall implement and enforce protocols to ensure that each Assigned Employee’s use of any electronic communication equipment or software satisfies CLIENT’s safety and security standards, and that the Assigned Employee securely and properly maintains and timely returns to CLIENT all of CLIENT’s equipment and property. CLIENT shall not change an Assigned Employee’s job duties or work location without TEMPOSITIONS’s express prior written approval.

TEMPOSITIONS does not guarantee the performance of any Assigned Employee and disclaims any responsibility for any claim, loss, or liability as a result of an Assigned Employee’s acts, omissions, or services. It is understood that CLIENT will not ask or permit Assigned Employees to use any vehicle or entrust them with unattended premises, cash, checks, keys, credit cards, merchandise, confidential or trade information, negotiable instruments or any other valuables without the prior written permission from TEMPOSITIONS, and then only when Assigned Employee’s specific duties necessitate such activity.

It is understood and agreed that all employees performing under this Agreement shall render services regardless of age, race, creed, color, national origin, sex, sexual orientation, religion, marital status, veteran status, disability, genetic information or predisposition, or any other protected status in accordance with applicable federal, state and local laws.

3. BILLING FOR TEMPORARY STAFFING
TEMPOSITIONS will bill CLIENT at a mutually agreed upon rate schedule. Assigned Employees who work overtime at CLIENT will be billed at time and one-half rates for any eligible overtime worked that week. TEMPOSITIONS will also advise CLIENT if time and one-half rates will apply for work on a recognized holiday. CLIENT agrees that the bill rates may be adjusted during the contract term to reflect the cost incurred by TEMPOSITONS due to an increase in or imposition of any City, State or Federally DocuSign Envelope ID: 75ADBCFD-1A88-46A5-90D2-81B91F69524B DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2892
mandated employee benefit or payroll tax, including but not limited to Workers' Compensation, FICA, Disability and Unemployment Insurance charges, mandated health insurance premiums, mandated sick leave, and/or any other revised or instituted statutory payroll cost, tax or penalty paid by TEMPOSITIONS. In light of the newly imposed Covid-19 paid sick leave laws which provide for coverage in cases of employees requiring time to receive vaccination, being quarantined or prevented from work, the cost of such government mandated sick leave will be passed along to CLIENT and billed as if the employee worked those days. There is a four-hour daily minimum on all assignments.

CLIENT will be invoiced weekly; the billing week begins on Monday and ends on Sunday. The electronically approved time sheet is the basis for the weekly invoice; Assigned Employees will record their time using the e-timesheet system. CLIENT will receive automatic e-mails notifying them of hours needing their approval, with a link to the approval screen. An authorized electronic signature is required on each time sheet. The authorized person from CLIENT will make certain the hours on the time sheet are correct and complete before approving the time sheet except as expressly set for herein, CLIENT will be billed only for actual hours worked. Client must ensure that Assigned Employees do not engage in any unreported or “off the clock” work, which shall be strictly forbidden. To ensure prompt payment for Assigned Employees, after first and second reminder e-mails are sent and no response is received, all time that is still pending approval after the time sheet approval deadline of Tuesday at 12:30 PM will automatically be deemed approved up to the scheduled hours for the week. CLIENT shall promptly report to TEMPOSITIONS any disputed hours worked and if a portion of any invoice is disputed CLIENT will timely pay the undisputed portion.

4. PAYMENT TERMS FOR TEMPORARY STAFFING
Payment is requested upon receipt of invoice. Payments received after the due date on the invoice will be subject to the late payment fee indicated on the invoice, unless otherwise agreed to by TEMPOSITIONS.

CLIENT will be responsible for any outside costs incurred for the collection of amounts due, including but not limited to reasonable attorney fees.

5. RIGHT TO HIRE ASSIGNED EMPLOYEES
CLIENT acknowledges that TEMPOSITIONS has incurred substantial recruitment, screening, training, administrative and marketing expenses with respect to its Assigned Employees. Accordingly, CLIENT agrees not to directly or indirectly employ Assigned Employees or otherwise utilize their services without written agreement from TEMPOSITIONS for a period of 180 days following the completion of an assignment. Should such employment or rendition of services take place, either directly or indirectly, or through another staffing service, CLIENT agrees to pay TEMPOSITIONS a fee in the amount of 45 times the average daily bill rate for that Assigned Employee, unless other arrangements have been made in writing with TEMPOSITIONS.
a) Temp-to-Hire Option: In the event CLIENT wishes to hire an Assigned Employee, the conversion fee is 30% of the total compensation package offered to and accepted by the Assigned Employee, less the following discount:

HOURS WORKED DISCOUNT
0-320 0%
321-680 25%
681-1039 50%
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1040-1400 60%
1401+ 75%
*NOTE: The temp-to-hire conversion fee schedule may vary for Assigned Employees hired from our professional services divisions.

6. DIRECT HIRE SERVICES
Process: CLIENT will provide TEMPOSITIONS with a job description, compensation/benefits plan, and other requested details. In return, TEMPOSITIONS will identify prospective Referred Candidates for CLIENT. Client agrees to provide feedback on Referred Candidates within 48 hours of submission.

Referred Candidates selected by CLIENT will then be made available for interview by CLIENT.

Fee: Should CLIENT choose to hire a Referred Candidate, it agrees to pay TEMPOSITIONS a recruitment fee of 30% of first year total annual compensation expected to be paid to the Referred Candidate. The fee for services is earned whenever a Referred Candidate is hired, directly or indirectly, for any position as an employee, consultant or independent contractor, by CLIENT, its affiliates, parents or subsidiaries, within one year of the most recent activity on behalf of TEMPOSITIONS’ referral. The fee is also earned in the event that CLIENT refers the Referred Candidate to another employer and the Referred Candidate is hired as an employee, consultant or independent contractor by such employer, within one year of the most recent activity on behalf of TEMPOSITIONS’ referral. The fee is also earned if a candidate is laid off during the Guarantee Period, (defined below), due to merger, downsizing or company reorganization, or resigns because CLIENT has significantly modified the candidate’s job duties or assigned him or her to another position. In addition to any fees, CLIENT agrees to pay all reasonable pre-approved expenses incurred by TEMPOSITIONS related to the performance of its services under this Agreement.

Payment Terms for Direct-Hire Services: Placement fees and related expenses are due within 10 days from the start date. Payments received after due date shown on the invoice will be subject to the late payment fee indicated on the invoice, unless otherwise agreed to by TEMPOSITIONS. CLIENT will be responsible for any outside costs incurred for the collection of any outstanding balance, including but not limited to reasonable attorney’s fees.

Guarantee: If the hired candidate’s employment is terminated within 60 days of the start date (“the Guarantee Period”), TEMPOSITIONS will conduct a search for a replacement candidate for the same position at no additional charge. Guarantee is only valid if fee has been paid within 10 days from the start date, TEMPOSITIONS is notified within five (5) days after the employee’s termination, and TEMPOSITIONS is permitted to locate a replacement on an exclusive basis.

Confidentiality of Referrals: All candidate referrals made by TEMPOSITIONS are made on a confidential basis and CLIENT shall hold TEMPOSITIONS harmless from any liability resulting from CLIENT’s unauthorized disclosure or misuse of information regarding any candidates or their candidacy.

Disclaimer: TEMPOSITIONS does not guarantee the performance of any Referred Candidate or the accuracy of information provided regarding a Referred Candidate, and disclaims any responsibility for claim, loss, or liability as a result of a Referred Candidate’s acts or omissions. TEMPOSITIONS urges CLIENT to conduct such investigations, as it deems necessary to verify candidate information or to obtain such other information, as it may deem relevant.

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Compliance with State and Local pre-offer information: Numerous localities, such as NYC, New York State, New Jersey, Connecticut and California have instituted laws which do not allow prospective employers to ask potential candidates about their salary history during the hiring process nor inquire about their criminal history prior to conditional offers of employment being provided. We comply with these laws across all our offices and ask our clients to agree to comply as well.

7. CONFIDENTIAL INFORMATION
Both parties may receive information that is proprietary to or confidential to the other party or its affiliated companies and their clients. Both parties agree to hold such information in strict confidence and not to disclose such information to third parties or to use such information for any purpose whatsoever other than performing under this Agreement or as required by law. No knowledge, possession, or use of CLIENT’s confidential information will be imputed to TEMPOSITIONS as a result of Assigned Employees’ access to such information.

8. MUTUAL RESPONSIBILITY
Except for such damages, losses or liability arising from a party’s breach of the express provisions of this Agreement, neither CLIENT nor TEMPOSITIONS will be responsible for, or liable to pay the other for any damages, losses or liability.

9. TERM
This Agreement will be effective from the date of signing and shall remain in effect for one year from the date of the Agreement and will renew automatically unless cancelled by either party with 30 days’ notice, so long as TEMPOSITIONS is providing the services as outlined in this Agreement. The provisions of paragraphs 4, 5, 6, 7, 8, 10 and 11 shall survive the termination of this agreement.

10. SEVERABILITY
Should any part of this Agreement, for any reason, be declared invalid, such decision shall not affect the validity of any remaining parts of this Agreement. Such remaining parts shall remain in full force as if this Agreement had been executed with the invalid part eliminated.

11. NO THIRD PARTY BENEFICIARIES
Nothing in this Agreement creates, or will be deemed to create, third party beneficiaries of or under this Agreement. CLIENT agrees that TEMPOSITIONS’ obligations in this Agreement are to CLIENT only, and TEMPOSITIONS has no obligation to any third party (including, without limitation, CLIENT’s personnel, directors, officers, employees, clients or visitors to its worksite.

12. ENTIRE AGREEMENT
This Agreement contains the entire written agreement of the parties and supersedes all prior agreements and understandings between the parties and may not be changed or modified without the express written consent of all parties to this Agreement. There are no representations, agreements, arrangements, or understandings, oral or written, between or among the parties hereto relating to the subject matter hereof that are not fully expressed herein.

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Accepted and Agreed to by:
__________________________ The TemPositions Group of Companies Name Name
Title Title
Signature Signature
________________________________ _____________________________________ Date Date
City of Richmond
DocuSign Envelope ID: 75ADBCFD-1A88-46A5-90D2-81B91F69524B 4/21/2022
Managing Director - California
Liz Truitt-Beam
DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED Sharrone Taylor
7/21/2022
Interim Human Resources Director
2896
For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

TemPositions
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.

DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2899
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

DocuSign Envelope ID: 884AF7D7-53C8-4FC6-BE88-2FC376FE241D DocuSign Envelope ID: 4446C297-9DC8-42EB-830B-91CE9CC77BED 2900

CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

P.R. No: Vendor No: P.O./Contract No:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original
contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.

Human Resources Sharrone Taylor [email protected] (510) 620-6803 15330 6135 Temporary Staffing Services on an as needed basis
✔
1 TemPositions 650 California Street, 7th floor San Francisco, CA 94108 Liz Truitt-Beam, CSP (415) 696-5126 [email protected] 40062546 December 31, 2024 ✔ April 5, 2022 April 5, 2022 June 30, 2024 100,000.00
Docusign Envelope ID: D63FB232-306B-4A41-B81E-C766388CD171 2901
Contract Amendment/EJ/TE 09-26-07

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Signatures. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.

By _______________________
City Clerk
Approved as to form:

By_______________________
City Attorney
List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.

TemPositions
Docusign Envelope ID: D63FB232-306B-4A41-B81E-C766388CD171 Managing Director - California
MAYOR
2902
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
____________________________________________________________ (Insert original contract commencement date)
and it terminates
___________________________________________________.
(Insert new contract termination date)
unless sooner terminated as provided herein."

2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”

3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:

Contract Amendment/EJ/TE 9-26-07
1 6135 April 5, 2022 June 30, 2025 100,000.00 200,000.00 TemPositions N/A
Docusign Envelope ID: D63FB232-306B-4A41-B81E-C766388CD171 2903
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2: