Richmond City Council
June 16, 2026

June 16, 2026
DocID #70900v1
Library and Community Services
DATE: June 16, 2026
TO: Mayor Martinez and Members of the City Council
FROM: LaShonda White, Deputy City Manager – Community
Services
Sam Vaughn, Deputy Director of Community Services -
Office of Neighborhood Safety
Subject: Accept the 2026-2029 California Violence Intervention and Prevention Grant and Contract with RPAL and
Evident Change for Program Services and Evaluation
FINANCIAL IMPACT: The California Violence Intervention and Prevention Grant (CalVIP) grant funding in the amount of $2034,800 for three (3) years has been approved by the Board of
State and Community Corrections (BSCC). The grant will
increase the budget for both the revenues and
expenditures by $2,034,800.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

City staff is requesting City Council approval of a threeyear expenditure plan associated with the 2026-2029 California Violence Intervention and Prevention (CalVIP) grant award issued by the Board of State and Community
Corrections (BSCC) to fund a local collaborative effort to reduce violent activity using evidence-based prevention, intervention, and suppression activities.

RECOMMENDED ACTION: ADOPT a resolution to ACCEPT and APPROPRIATE grant funds associated with the 2026-2029 California
Violence Intervention and Prevention Program (CalVIP)
grant award in the amount of $2,034,800 and APPROVE
and AUTHORIZE the City Manager or their designee to
negotiate and execute (1) the CalVIP grant agreement
AGENDA
REPORT
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June 16, 2026
DocID #70900v1
and any amendments thereto; and (2) multi-year
contracts, with termination dates ranging from March 31, 2029, through September 30, 2029, with Richmond
Police Activities League (RPAL) ($450,000) and Evident
Change ($100,00) – Community Services Department
(LaShonda White/Sam Vaughn 510-620-5404).

DISSCUSSION
The City’s Office of Neighborhood Safety (ONS) has received funding from the State for the past 13 years to support its violence intervention and prevention program. The 2026-2029 California Violence Intervention and Prevention (CalVIP) funding award, provided through the Board of State and Community Corrections Department (BSCC), specifically supports ONS’s efforts to further develop and advance sustained City capacity to reduce firearm assault and associated injury through its Street Outreach and Operation Peacemaker Fellowship project (community and individual based gun violence interruption strategy) and the Youth Mentorship Program provided by Richmond Police Activities League’s (RPAL), a nonprofit organization. On February 12, 2026, BSCC notified ONS that the City will be awarded the $2,034,800 three-year grant on February 12, 2026.

ONS intends to use the grant award to fund the Operation Peacemakers Fellowship (OPF), which will include the following specific evidence-based programs:
 Street Outreach Workers develop relationships with and provide direct support to youth and young adults who are directly involved with and/or suspected of being involved in firearm activity in Richmond. Street Outreach workers contact and engage targeted participants and offer a spectrum of support services opportunities.
 Mentoring supports the healthy development of program participants by addressing their need for positive adult interaction.
 Life Skills Training (LST) promotes healthy living/lifestyle and reduces drug and alcohol use among program participants by promoting anti-drug values and selfmanagement.  Healing Circle has been demonstrated to be successful approach to helping communities heal from trauma, by bringing people together to acknowledge what has happened, affirm their traditions, and develop shared support.  Case Management is a client-centered, goal-oriented process of assessing an individual’s need for particular services and obtaining those services. Program participants have complex and interrelated needs, making this approach especially effective.
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 Subsidized employment is employment for which the participant’s employer is wholly or partially reimbursed for wages. These programs provide work experience, training in soft skills and business skills, and self-esteem. Studies with a reentry population have shown significant reductions in recidivism for individuals participating in transitional employment opportunities.  Project evaluation, provided by Evident Change, proposes a process evaluation that includes a systematic review of data to delineate the services and activities that support the work of OPF. Additionally, at least (5) five qualitative interviews will be conducted with program staff, local leaders, community members, youth, and parents to understand and document OPF implementation.

The grant will serve 520 youth and young adults aged 14-35 in Richmond and West Contra Costa County through a local collaborative with RPAL in an effort to reduce violence through evidence-based programs and activities. Funds are also allocated to Evident Change for evaluation purposes and to fund financial audit services.

Richmond Police Activities League (RPAL)
RPAL, a nonprofit organization, will receive $450,000 over the three-year service delivery period of the grant April 2026 through March 2029) to provide services for all the partner agencies participants through services including but not limited to mentoring, life skills trainings, service-learning, job readiness, workshops, excursions, subsidized employment, and internships. RPAL was chosen as a contractor due to its lengthy and successful partnership with the City and the positive impact demonstrated on previous CalVIP grants.

Evident Change
Evident Change, a nonprofit organization, will receive $100,000 over three and a half years (April 2026 through September 2028) to provide the grant-mandated evaluation of the program. They will coordinate with all partners to evaluate all goals and methods of the project and ensure proper data is being collected. They will advise and create prepost assessments for participants, as well as capture program outcomes that will guide their final evaluation report due to the state. Evident Change was chosen as the evaluator due to their decades long commitment to research on inequities in urban America and the justice system. They are a nationally recognized research powerhouse when it comes to these specific topics. They are also an expert on the very specific needs and guidelines the state puts on the evaluation process and final report. They have served as the evaluator for all previous ONS CalVIP grants. They truly grasp ONS’s work and mission, and all the challenges associated with serving the population that this grant mandates us to serve.
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DOCUMENTS ATTACHED:

Attachment 1 – Official Notice of Award
Attachment 2 – Resolution
Attachment 3 – Grant Agreement
1252
Outlook
City of Richmond's Office of Neighborhood Safety -CalVIP Cohort 5- Grant- Congratulations From BSCC CalVIP5 <[email protected]>
Date Thu 2/12/2026 11:02 AM
To Sam Vaughn <[email protected]>; James Houston <[email protected]>; Angelica Howay <[email protected]>; Shasa Curl <[email protected]> Cc Martinez, Michael@BSCC <[email protected]>; BSCC CalVIP5 <[email protected]> Some people who received this message don't often get email from [email protected]. Learn why this is important This email originated from outside of the City's email system. Do not open links or attachments from untrusted sources.

Sent on Behalf of Michael Martinez, Field Representative Dear City of Richmond's Office of Neighborhood Safety,
We are pleased to inform you that the Board of State and Community Corrections (BSCC) has officially approved a grant award of $2,000,000 to your organization during its meeting on February 12, 2026. For further details, please refer to the official press release https://www.bscc.ca.gov/events/board-meeting-agenda-02-12-2026/.

To proceed, with the contract process and verify eligibility for the funding, we will require several documents from you. Our team will reach out shortly to assist you in this process.

As outlined in the RFP, all awardees are expected to participate in a New Grantee Orientation.

This orientation will cover essential aspects of the program, including invoicing, budget modification processes, data collection, reporting requirements, and overall grant management and monitoring activities. I will provide additional details regarding this meeting soon. Please save the dates of April 28
th & 29th 2026. Please be aware that since this meeting will occur after the grant's effective date, you are permitted to initiate your programs on or after April 1, 2026.

Thank you for your cooperation, and congratulations on this achievement! Michael Martinez
Field Representative, Corrections Planning and Grant Programs BOARD OF STATE AND COMMUNITY CORRECTIONS
2590 Venture Oaks Way, Suite 200, Sacramento, CA 95833
http://www.bscc.ca.gov
email  [email protected]
LEADERSHIP ? EXCELLENCE ? SUPPORT
1253
Reso. No. XX-26

DocID #70886v1
RESOLUTION NO. XX-26

A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA,

ACCEPTING AND APPROPRIATING THE PROGRAM NARRATIVE AND BUDGET AMOUNT OF $2,034,800 FOR THE 2026-2029 CALIFORNIA VIOLENCE

INTERVENTION AND PREVENTION GRANT AWARDED BY THE BOARD OF

STATE AND COMMUNITY CORRECTIONS
WHEREAS, the City of Richmond's Office of Neighborhood Safety (ONS) desires to participate in the California Violence Intervention and Prevention Cohort 5 (CalVIP) Grant funded through the California State General Fund and administered by the Board of State and Community Corrections (BSCC); and
WHEREAS, the purpose of the CalVIP Grant is to improve public health and safety by supporting effective violence reduction initiatives in communities that are disproportionately impacted by violence, particularly group-members involved homicides, shootings, and aggravated assaults; and
WHEREAS, on February 12, 2026, BSCC notified ONS that the City will be awarded the 2026-2029 CalVIP grant award in the amount of $2,034,800; and WHEREAS, the ONS will use the grant award to provide violence intervention, prevention, and suppression activities services. The grant will serve 520 youth in Richmond and West Contra Costa County through a local collaborative with Richmond Police Activities League (RPAL) and Evident Change in an effort to reduce violence through evidence-based programs and activities.

NOW, THEREFORE, BE IT RESOLVED that the City Council accepts and appropriates the 2026-2029 California Violence Intervention and Prevention Program (CalVIP) grant award in the amount of $2,034,800.

BE IT FURTHER RESOLVED that the City Manager, or their designee, is authorized to execute the CalVIP Grant Agreement with the BSCC, including any amendments thereto.

BE IT FURTHER RESOLVED that the City Manager is authorized to negotiate and execute a three-year contract with RPAL for an amount not to exceed $450,000, and any amendments thereto, and a three-year contract with Evident Change for an amount not to exceed $100,000, and any amendments thereto.

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

BE IT FURTHER RESOLVED that the ONS agrees to abide by the terms and conditions of the Grant Agreement as set forth by the BSCC. **********************
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Reso. No. XX-26

DocID #70886v1
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held Xxxxxxxx XX, 2026, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
________________________
Mayor
Approved as to form:

City Attorney
State of California }
County of Contra Costa : ss.

City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-26, finally passed and adopted by the Council of the City of Richmond at a regular meeting held on Xxxxxxxx XX, 2026.

Pamela Christian, Clerk of the City of Richmond
1255
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC-249-26 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 249-26

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTOR NAME

CITY OF RICHMOND, OFFICE OF NEIGHBORHOOD SAFETY

2. The term of this Agreement is:

START DATE
April 1, 2026

THROUGH END DATE
September 30, 2029

3. The maximum amount of this Agreement is:
$2,034,800.00

4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.
* This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/s_cpgpcalvipgrant/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

CITY OF RICHMOND, OFFICE OF NEIGHBOHOOD SAFETY

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
450 Civic Center Plaza Richmond CA 94804

PRINTED NAME OF PERSON SIGNING TITLE
SHASA CURL City Manager

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED


STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06

EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 5
Exhibit C General Terms and Conditions (02/2025) 4
Exhibit D Special Terms and Conditions 4
Attachment 1* California Violence Intervention & Prevention (CalVIP) Request for Proposals * Attachment 2 CalVIP Grant Proposal 22
Appendix A CalVIP Executive Steering Committee 1
Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 1256
City of Richmond, Office of Neighborhood Safety
BSCC 249-26

EXHIBIT A: SCOPE OF WORK

1. GRANT AGREEMENT – California Violence Intervention & Prevention (CalVIP) This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Richmond, Office of Neighborhood Safety (hereafter referred to as the Grantee or Contractor).

2. PROJECT SUMMARY AND ADMINISTRATION
A. The purpose of the CalVIP Grant is to improve public health and safety by supporting effective violence reduction initiatives in communities that are disproportionately impacted by violence, particularly group-member involved homicides, shootings, and aggravated assaults (Penal Code Sec. 14131(b)).

B. Grantee agrees to administer the project in accordance with Attachment 1: California Violence Intervention & Prevention (CalVIP) Cohort 5 Request for Proposals (incorporated by reference) and Attachment 2: CalVIP Grant Proposal, which are attached and hereto and made part of this agreement.

3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.

B. The Grantee’s project officials shall be those identified as follows:

Authorized Officer with legal authority to sign:

Name: Shasa Curl
Title: City Manager
Address: 450 Civic Center Plaza, Richmond, CA 94804
Phone: (510) 412-2091
Email: [email protected]
Designated Financial Officer authorized to receive warrants:

Name: James Houston
Title: Program Manager
Address: 440 Civic Center Plaza Suite 360, Richmond, CA 94804 Phone: (510) 620-5405
Email: [email protected]
Project Director authorized to administer the project:

Name: Sam Vaughn
Title: Deputy Director
Address: 440 Civic Center Plaza Suite 360, Richmond, CA 94804 Phone: (510) 620-5404
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.

D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs. 1257 City of Richmond, Office of Neighborhood Safety
BSCC 249-26

EXHIBIT A: SCOPE OF WORK

4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: CalVIP Cohort 5 Request for Proposals and Attachment 2: CalVIP Grant Proposal.

5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:

Quarterly Progress Report Periods Due no later than:

1. April 1, 2026 to June 30, 2026 August 15, 2026

2. July 1, 2026 to September 30, 2026 November 15, 2026

3. October 1, 2026 to December 31, 2026 February 15, 2027

4. January 1, 2027 to March 31, 2027 May 15, 2027

5. April 1, 2027 to June 30, 2027 August 15, 2027

6. July 1, 2027 to September 30, 2027 November 15, 2027

7. October 1, 2027 to December 31, 2027 February 15, 2028

8. January 1, 2028 to March 31, 2028 May 15, 2028

9. April 1, 2028 to June 30, 2028 August 15, 2028

10. July 1, 2028 to September 30, 2028 November 15, 2028

11. October 1, 2028 to December 31, 2028 February 15, 2029

12. January 1, 2029 to March 31, 2029 May 15, 2029
Note: Project activity period ends March 31, 2029. The period of April 1, 2029 to September 30, 2029, is for completion of Final Local Evaluation Report and Program-Specific Compliance Audit only.

B. Evaluation Documents Due no later than:

1. Local Evaluation Plan September 30, 2026

2. Final Local Evaluation Report September 30, 2029
C. Other Due no later than:

1. Program-Specific Compliance Audit Report September 30, 2029

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.

B. The Grantee shall establish separate accounting records and maintain documents and other sufficient evidence to properly reflect the amount, receipt, and disposition of all project funds, including grant funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.
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EXHIBIT A: SCOPE OF WORK
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants.

D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.

E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.

F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.

7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the CalVIP Cohort 5 Executive Steering Committee or Scoring Panel (See Appendix A) from receiving funds from the CalVIP grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the CalVIP ESC membership and Scoring Panel rosters (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Grant CalVIP ESC.

B. In cases of an actual conflict of interest with an ESC or Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.

8. STATE AUDIT REQUIREMENTS
Grantees are required to provide the BSCC with a program-specific compliance audit that covers the three-year service delivery period of the grant (i.e., April 1, 2026 to March 31, 2029). The audit report will be due no later than the end of the contract term (i.e., September 30, 2029). The program-specific compliance audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.

In addition, the BSCC reserves the right to call for a program, compliance or financial audit at any time between the execution of the grant agreement and three (3) years following the end of the grant period. The Department of General Services, the State Controller’s Office, the California State Auditor, the Department of Finance, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this grant. 1259
City of Richmond, Office of Neighborhood Safety
BSCC 249-26

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

1. ADVANCE PAYMENTS
Grantees who are not yet registered with the State Controller’s Office are required to complete a Government Agency Taxpayer ID Form before any payment can be issued.

Within 45 days of the execution date of this agreement or a later date mutually agreed to by the parties, the BSCC shall disburse 20 percent of the total awarded funds to Grantee. Grantee shall deposit grant funds into a banking account established by Grantee. Grant funds shall not be comingled with any other funds. Any interest earned on the account may only be used for allowable expenses during the grant period. Grantee shall only use grant funds for allowable costs (see Exhibit B, “Project Costs”) and shall provide statements of expenditures and supporting documentation to the BSCC upon request and on a monthly/quarterly basis as set forth in the schedule below.

2. INVOICING AND PAYMENTS
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoice reporting period. Payment requests should be made only on a cash basis.

Quarterly Invoicing Periods: Due no later than:

1. April 1, 2026 to June 30, 2026 August 15, 2026

2. July 1, 2026 to September 30, 2026 November 15, 2026

3. October 1, 2026 to December 31, 2026 February 15, 2027

4. January 1, 2027 to March 31, 2027 May 15, 2027

5. April 1, 2027 to June 30, 2027 August 15, 2027

6. July 1, 2027 to September 30, 2027 November 15, 2027

7. October 1, 2027 to December 31, 2027 February 15, 2028

8. January 1, 2028 to March 31, 2028 May 15, 2028

9. April 1, 2028 to June 30, 2028 August 15, 2028

10. July 1, 2028 to September 30, 2028 November 15, 2028

11. October 1, 2028 to December 31, 2028 February 15, 2029

12. January 1, 2029 to March 31, 2029 May 15, 2029
Final Invoicing Periods: Due no later than:

13. April 1, 2029 to June 30, 2029 August 15, 2029

14. July 1, 2029 to September 30, 2029 November 15, 2029 *Note: Only expenditures associated with completion of the Final Local Evaluation Report and the Program-Specific Compliance Audit may be included on these last two invoices.

B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the Program-Specific Compliance Audit) must be expended by the end of the grant project period, March 31, 2029, and included on the invoice due May 15, 2029. Project expenditures spent after March 31, 2029 will not be reimbursed.

C. The Final Local Evaluation Report is due to BSCC by September 30, 2029. Expenditures spent for the completion of the Final Local Evaluation Report during the period of April 1, 2029 to September 30, 2029 must be submitted during the Final Invoicing Period(s), with the final invoice due on November 15, 2029. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.

D. The program-specific compliance audit report is due to BSCC by September 30, 2029. Expenditures spent for the completion of the program-specific compliance audit during the period of April 1, 2029 to September 30, 2029 must be submitted during the Final Invoicing Periods, with the final invoice due on 1260 City of Richmond, Office of Neighborhood Safety
BSCC 249-26

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
E. November 15, 2029. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.

F. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.

G.Upon the BSCC’s request, supporting documentation must be submitted for project expenditures.

Grantees are required to maintain supporting documentation for all expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.

3. ADVANCE PAYMENT RECONCILATION POLICY
A. Grantees that received an advance payment will have a minimum of fifty percent of the invoiced amount withheld from each invoice submitted until the full advance is expended. The advanced amount must be expended and accounted for by the end of the second year of the grant. If CalVIP funding is reduced or falls below estimates contained within the CalVIP Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
a. If a grantee has not expended and accounted for 30 percent of the advance payment within the first twelve months of the grant, they will be issued a warning that they are at risk of having 100 percent of the invoiced amount withheld from invoices submitted to BSCC until the full amount of the advanced funds is expended. b. If a grantee has not expended and accounted for 60 percent of the advance payment within the first eighteen months of the grant, 100 percent of the invoiced amount withheld from invoices submitted to BSCC until the full amount of the advanced funds is expended. c. If a grantee has not expended and accounted 100 percent of the advance payment by the end of the second year of the grant, 100 percent of the invoiced amount withheld from invoices submitted to BSCC until the full amount of the advanced funds is expended.

B. BSCC may withhold 100 percent of an invoiced amount at any time, per BSCC discretion.

4. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.

B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.

5. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through CalVIP funding generated from the General Fund and the Gun Violence Prevention and School Safety Fund. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Assembly Bill 28 (2023), also known as the Gun Violence Prevention and School Safety Act. It is mutually agreed that if there are not sufficient funds available through the General Fund or the Gun Violence Prevention and School Safety Fund for the current year and/or any subsequent years covered under this Grant Agreement, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement. 1261
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
B. If CalVIP funding is reduced or falls below estimates contained within the CalVIP Cohort 5 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.

C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.

6. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the March 2026 BSCC Grant Administration Guide, which can be found under Quick Links here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.

To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.

C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.

D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.

E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.

7. PROMPT PAYMENT CLAUSE
A. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

8. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.

B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the Program-Specific Compliance Audit. 1262
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.

D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.

9. PROJECT BUDGET
Budget Line Item Grant Funds

1. Salaries and Benefits $0

2. Services and Supplies $1,425,000

3. Professional Services/Independent Contractors $125,000

4. Public Agency Subcontractors $0

5. Non-Governmental Organization (NGO) Subcontractors
Providing Direct Services $450,000

6. Equipment/Fixed Assets $0

7. Other (Travel, Staff Training, etc.) $0

8. Mental Health Support to Frontline Workers and their Families $34,800

9. Indirect Costs $0
TOTAL $2,034,800
1263
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

10. Mental Health Support to Frontline Workers and their Families Funds allocated in this category may be used to support supplemental mental health support and other services for frontline professionals and their families. Frontline professionals are defined as employees of community-based organizations working directly with the target population.

These funds may be used for the following types of activities: teambuilding activities, staff retreats, counseling services or support groups, and/or digital tools such as teletherapy platforms, mental health apps, digital therapeutics, text-based helplines, and virtual reality therapy.

Before expending these supplemental funds, grantees will be required to submit a plan and receive approval from BSCC.
1264
City of Richmond, Office of Neighborhood Safety
BSCC 249-26

EXHIBIT C: GENERAL TERMS AND CONDITIONS (GTC 02/2025)

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.

Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209.

With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious 1265
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (GTC 02/2025)
creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.

Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by 1266
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (GTC 02/2025)
the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

Government Code Section 4552.

C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.

Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the 1267
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (GTC 02/2025)
prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)

21. GENERATIVE AI DISCLOSURE OBLIGATIONS:

A. The following terms are in addition to the defined terms and shall apply to the Contract:
1) “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.) B. Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Notification shall be provided to the State designee identified in this Contract.

D. At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAI that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State.

E. If the use of previously undisclosed GenAI is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAI Special Provisions into the Contract, at no additional cost to the State.

F. The State, at its sole discretion, may consider Contractor’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of Contract when such failure results in a material impact to the functionality of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract. 1268
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.

B. Grantee is responsible for the performance of all project activities identified in Attachment 1: CalVIP Request for Proposals and Attachment 2: CalVIP Grant Proposal.

C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.

2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.

B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: CalVIP Request for Proposal and Attachment 2: CalVIP Grant Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.

C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.

3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.

B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the [Grant Program Name] RFP and described in Appendix B.

D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.

E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:

1.)_Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted 1269
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.

2.) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.

4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.

5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.

B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.

6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will 1270
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).

7. MODIFICATIONS No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: CalVIP Request for Proposal and Attachment 2: CalVIP Grant Proposal.

8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:

1. substantial alteration of the scope of the grant project without prior written approval of the BSCC;

2. refusal or inability to complete the grant project in a manner consistent with Attachment 1: CalVIP Request for Proposals Request for Proposals and Attachment 2: CalVIP Proposal, or approved modifications;

3. failure to provide the required local match share of the total project costs; and

4. failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.

B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.

9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information.

The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If 1271
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30-day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.

B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.

Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.

C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.

10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16645 through 16649 to this Grant Agreement and agrees to the following:

A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.

B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.

C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.

11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
1272
BSCC Powered by Submittable
Title City of Richmond’s Office of
Neighborhood Safety (ONS)
by Sam Vaughn in California Violence Intervention
& Prevention (CalVIP) Grant Program - Cohort 5
[email protected]
07/01/2025
id. 50966364
Original Submission 07/01/2025
Score n/a
CalVIP Cohort 5 checked
Key Information The CalVIP Cohort 5 proposal (i.e., application for funding) is divided into five sections as identified below: Applicant Information Contact Information Program Information Proposal Narrative and Budget Mandatory Attachments Each section has a series of questions that require a response. Applicants will be prompted to provide written text, select options from a drop-down menu, select options from a multiple-choice menu, or upload attachments. Questions with a red asterisk require responses.

Applicants will not be able to submit the application until all questions with a red asterisk have been completed. Narrative sections in this application include a character counter. This feature shows the number of characters used and the remaining number of characters before the limit is met. If the limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Characters include all alpha/numeric characters, punctuation, and spaces. Applicants will not be able to submit the CalVIP Proposal until they comply with all character limit requirements.

Applicants may reference the CalVIP Cohort 5 Grant Request for Proposals for background information, key dates, rating factors, and other important information to aid in the completion of the CalVIP Grant proposal.

The Request for Proposals packet is available on the BSCC Website at CalVIP Grant. . IMPORTANT: Applicants may start and stop their application but must select "Save Draft" at the bottom of the application before exiting.

CONFIDENTIALITY
NOTICE:

All documents submitted as a part of the California Violence Intervention And Prevention Grant proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)

SECTION I -

APPLICANT

INFORMATION
This section requests information about the applicant's name, location, mailing address, and tax identification number.

Name of Applicant City of Richmond’s Office of Neighborhood Safety (ONS) 1273
Is the Applicant a
Fiscal Sponsor?
NO
Applicant's Physical
Address
440 Civic Center Plaza
Suite 360
Richmond
California
94804
US

37.9368022
-122.3428901
Applicant's Mailing
Address (If different
than physical
address)
Mailing Address for
Payment
440 Civic Center Plaza
Suite 360
Richmond
CA
94804
US

37.9368022
-122.3428901
Employer
Identification Number
(EIN) or Taxpayer
Identification Number
(TIN)
94-6000403

SECTION II -

CONTACT

INFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-toDay Fiscal Contact, and the Authorized Signature.

Project Director Sam
Vaughn
Project Director's
Title
Deputy Director of Community Services
Project Director's
Physical Address
440 Civic Center Plaza
Suite 360
Richmond
CA
94804
US

37.9368022
-122.3428901
Project Director's
Email Address
[email protected]
1274
Project Director's
Phone Number
+15106205404
Financial Officer James
Houston
Financial Officer's
Title
Program Manager
Financial Officer's
Physical Address
440 Civic Center Plaza
Suite 360
Richmond
CA
94804
US

37.9368022
-122.3428901
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+15106205405
Day-To-Day Program
Contact
James
Houston
Day-To-Day Program
Contact Title
Program Manager
Day-To-Day Program
Contact Email
Address
[email protected]
Day-To-Day Program
Contact Phone
Number
+15106205405
Day-to-Day Fiscal
Contact
Angelica
Howay
Day-to-Day Fiscal
Contact Title
Associate Management Analyst
Day-to-Day Fiscal
Contact Email
Address
[email protected]
Day-to-Day Fiscal
Phone Number
+15103078049
Name of Authorized
Officer
Shasa
Curl
1275
Authorized Officer's
Title
City of Richmond City Manager
Authorized Officer's
Physical Address
450 Civic Center Plaza
Suite 300
Richmond
CA
94804
US

37.9375859
-122.3432082
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+15106206512
Authorized Officer
Assurances
checked

SECTION III -

PROGRAM

INFORMATION
**IMPORTANT** It is critical that the Applicant refer to the CalVIP Cohort 5 Request for Proposals when completing each section of this Application.

This section requests a Proposal Summary and Funding Application Category selection.

Title of the Proposed
Project
Operation Peacemakers Fellowship (OPF)
Proposal Summary The proposed project, Operation Peacemakers Fellowship (OPF) aims to reduce gun violence and break the cycle of trauma and barriers to stability and self-sufficiency caused by living in a community plagued by violence.

The project targets West Contra Costa County, including Richmond, El Cerrito, San Pablo, and unincorporated North Richmond. The City of Richmond's Office of Neighborhood Safety (ONS) will lead this initiative, with support from the Richmond Police Activities League (RPAL) as a subcontractor. Using a 3-tiered approach, the project will offer evidencebased interventions and violence prevention programming for at-promise youth and young adults.
1276
Funding Information Please refer to the CalVIP Cohort 5 Request for Proposals when completing each section of this Application. The CalVIP ESC chose to distribute the available funding across seven applicant categories, as shown below. Applicants within each category will compete independent of the other categories. Eligible applicants may submit only one proposal. 1.

Eligible Large Cities (cities with populations of 400,000 or more may apply for up to $5 million). 2. Eligible Large Counties (counties with populations of 700,000 or more may apply for up to $5 million). 3. Eligible Medium and Small Cities (cities with populations under 400,000 may apply for up to $2million). 4. Eligible Medium and Small Counties (counties with populations under 700,000 may apply for up to $1 million). 5. Eligible tribal governments may apply for up to $3million. 6. Eligible Community-Based Organizations (CBOs)-Large Scope Project (may apply for up to $5 million). 7. Eligible Community- Based Organizations (CBOs)-Small Scope Project (may apply for up to $1 million). The descriptions of Applicant Categories are paraphrased on this form. Please see pages 15-21 of the CalVIP RFP for the full descriptions of Applicant Categories.

Applicant Category:

Select One
Eligible Medium or Small City
Yes, we are
interested in
Supplemental
Funding for Mental
Health Services and
Support
checked

SECTION IV -

PROPOSAL

NARRATIVE AND
BUDGET
This section requests responses to the Rating Factors identified in the the California Violence And Intervention Prevention Application Instruction Packet.
1277
Proposal Narrative
Instructions
*IMPORTANT* It is critical that the Applicant refer to the CalVIP Cohort 5 Request for Proposals when completing each section. The Proposal Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Data Collection and Evaluation as described in the Request for Proposals (Pages 37-43). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not exceed 4,474 total characters (alpha/numeric characters, punctuation, and spaces). In Microsoft Word, this is approximately 2 (two) pages in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing. The Project Description narrative may not exceed 11,185 total characters (alpha/numeric characters, punctuation, and spaces). In Microsoft Word, this is approximately 5 (five) pages in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not exceed 6,711 total characters (alpha/numeric characters, punctuation, and spaces). In Microsoft Word, this is approximately 3 (three) pages in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing. The Project Data Collection And Evaluation narrative may not exceed 4,474 total characters (alpha/numeric characters, punctuation, and spaces). In Microsoft Word, this is approximately 2 (two) pages in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response met. If the limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Applicants will be prohibited from submitting the CalVIP Grant Application until they comply with the character limit requirements.

Project Need 1.1 Project target area/population
The proposed project, Operation Peacemakers Fellowship (OPF), aims to reduce gun violence and break the cycle of trauma and barriers to stability and self-sufficiency caused by living in a community plagued by violence.

The project targets West Contra Costa County, including the City of Richmond, El Cerrito, San Pablo, and unincorporated North Richmond.

Over the three-year CalVIP Cohort 5 grant cycle, the City of Richmond’s Office of Neighborhood Safety (ONS) and its subcontractor, Richmond Police Activities League (RPAL), will deliver evidence-based violence intervention and prevention services to 520 youth and young adults aged 14 to 35, who are either at risk of becoming involved in violent criminal activity or are already involved.

1.2 Supporting data and information
The West Contra Costa County area continues to experience much higher levels of violent crime and gun violence compared to other regions of the state. Richmond is in the top 25% of California cities for the rate of assaults with a firearm. Violence in Richmond, as well as surrounding areas in the County, is driven by multiple interconnected factors that include high levels of poverty, a history of community violence, and disparities across health, educational, and economic outcomes that disproportionately affect racial minorities.

According to five-year U.S. Census estimates (2018-2023), Richmond is 1278
Contra Costa County’s second-largest city, with a population of 115,677.

Richmond’s residents are 43% Hispanic/Latinx, 18% African American, 18% White, and 16% Asian. Richmond is also one of the County’s highestneed areas: 14% of residents live below the poverty line, a higher percentage than the county (8%) and the state (12%). Cost of living is a critical issue, and 76% of the County’s low-income households spend more than half of their income on housing costs. The County’s most recent Pointin-Time count showed a major increase in homelessness, from 2,372 individuals in 2023 to 2,843 individuals in 2024, representing a 20% increase.

The City of Richmond’s annual reports show an increase in total crime, from 4,471 crimes in 2021 to 4,662 in 2024. Within this total, several specific types of violent crime have been increasing steadily since 2021, including aggravated assault and robbery. Aggravated assault and robbery frequently involve the use of firearms, and gun violence remains a major challenge in Richmond. According to the Richmond Police Department’s 2024 Shooting Report, there were 159 shooting incidents in the city. These incidents include 46 assaults with a firearm, 18 shootings into an occupied dwelling or vehicle, ten homicides, and eight attempted homicides. The majority of the 48 total victims were Black individuals (nearly 48%), closely followed by Hispanic individuals (41.6%). In addition, the vast majority of shooting victims were men (85%) aged 29 and under (58.3%), and many within that group were younger than 17 (39.3%).

1.3 Community needs and service gaps
Residents of Richmond and West Contra Costa County experience disparate rates of violence, trauma, and stress compared to residents of more affluent areas. These disparities occur across correlated health indicators of intentional injury, lethal violence, and homicide; poverty, substance use, contact with child welfare services, law enforcement, and juvenile justice; and suspension, expulsion, and dropout from school (John Muir Health; Kaiser Perm. Richmond Medical Center, 2022). Violently injured youth face an increased risk of future victimization, and their physical, social, and emotional distress carries over from adolescence into adulthood (Russell et al., 2010).

Few community-based organizations (CBOs) are equipped to support individuals who are directly involved with or impacted by gun violence.

Individuals selected for OPF commonly face systemic barriers such as poverty, discrimination, housing instability, lack of access to education, employment challenges, and, for some, immigration status. These individuals require specialized, culturally-responsive, and gender-specific services to ensure they won't experience retraumatization from microaggressions as they work toward stability. Through OPF, ONS, and its subcontractor, RPAL, fill this essential service gap, connecting those who are hard to reach through conventional methods with life-changing, critical violence intervention and prevention services.

Project Description 2.1 Project strategy and intervention ONS launched the OPF fifteen years ago to help young men who were identified as the most likely to engage in gun violence. Over time, the program has expanded into a three-tiered model that also serves young women. Research has shown that a relatively small number of individuals in a given community are responsible for a disproportionate amount of violent 1279
crime (Braga et al., 2019). Therefore, OPF delivers the most intensive services to those individuals directly responsible for violent criminal activity (OP’s intervention arm), while their peers, siblings, and others who are impacted by violence receive less intensive services focused on violence prevention (OP’s prevention arm).

Participants are referred to OPF through street outreach efforts or by law enforcement agencies, health services, and CBOs, such as CalVIP 4 project partner RYSE’s hospital-based violence intervention services. OPF employs a strengths-based, positive youth development framework following the evidence-based Peacemakers Fellowship model (Corburn et al., 2021). OPF works to build authentic relationships with participants, viewing them as equal partners and drivers of their own progress.

The OPF program offers a range of support services, including mentorship, case management, and the creation of a Life Management Action Plan (LifeMAP). Participants can earn stipends by achieving certain milestones and can take part in "transformative travel" or day trips. The program also provides life skills training, which includes anger management classes, cognitive behavioral tools, and financial literacy education. Additionally, there are opportunities for community service, educational support, and employment assistance, sports, and trust-building activities with law enforcement. Participants receive warm handoff referrals if they need additional services.

The OPF program will serve the following three groups of participants:

Tier 1 (Intervention): The Fellowship - The Fellowship will support 70 Fellows, with two cohorts of 35 participants each, lasting 18 months. Most Fellows have been actively involved in violent criminal behavior and pose the greatest risk of contributing to the incidence of gun violence. As such, these individuals receive the most intensive services. Fellows who consistently engage in services and complete LifeMAP milestones are eligible to participate in "transformative travel." These trips offer opportunities for restorative justice, community service projects, college tours, conferences, and meetings with government officials. Participants can experience life beyond their home city and interact with Fellows from rival neighborhoods in a safe and supportive environment. Since the inception of the Fellowship, there have been over 30 life-changing excursions, averaging about eight trips each year.

Tier 2 & 3 (Prevention): Pathfinders Program- The Pathfinders Program will support 450 Pathfinders, with six cohorts of 75 participants each lasting six months. This program aims to prevent gun violence by supporting youth and young adults who are heavily impacted by Richmond’s street life but not actively involved in gun violence. Pathfinders have access to the same services as Fellows, but the dosage and frequency of these services are lower. For example, Pathfinders participate in day-long excursions instead of more intensive "transformative travel" trips. Tier 3 consists primarily of youth participating in school-based life skills training, who can also access other OPF services as needed.

Contributing factors for violent behavior among youth include poor family functioning or family fragmentation, lack of income, unstable housing, mental health issues or learning disabilities, substance abuse, exposure to violent conflict, lack of educational attainment, and more (CDC, 2024). To combat these factors, the youth and young adults entrenched in Richmond’s street life need tailored supports, positive role models, access to safe and enriching activities, and an educational or career pathway that 1280
leads them to a better future. Because many of these individuals are from historically marginalized backgrounds, it is critically important that the service delivery models used are holistic, and take into account the specific lived experiences of participants. ONS and its subcontractor, RPAL, both employ diverse staff with relevant lived experiences who provide culturally responsive and trauma-informed services. ONS and RPAL address critical needs by identifying individuals at the highest risk of imminently perpetrating or being victimized by community gun violence, and connecting them with caring relationships and services that can address the underlying causes of violence. Trained mentors from both organizations with similar lived experiences will help participants navigate challenges, set goals, and develop resilience. While ONS provides a comprehensive continuum of services to Fellows and Pathfinders alike, Fellows receive a higher dosage and frequency of these services. As a partner organization, RPAL focuses primarily on supporting participants with a lower risk of involvement in violence, and does not provide individualized case management. All participants receive case management from ONS.

2.2 Project efficacy
Through the proposed project, ONS will continue to implement and further develop the Operation Peacemakers Fellowship, serving even greater numbers of Richmond youth and ensuring a brighter future for communities affected by violence. OPF uses evidence-based intervention and prevention strategies (described in further detail below) that improve life outcomes without contributing to mass incarceration. This critical work is associated with decreased gun violence in Richmond over time– Richmond is currently classified as a "Criteria 3" city in the current round of CalVIP funding, and had been classified as a "Criteria 2" city in previous rounds.

Therefore, continued support for the proposed project is very likely to further reduce the incidence of gun violence in West Contra Costa County.

Street outreach, conducted by credible messengers, is a proven engagement strategy for gun violence intervention programs (Corburn et al., 2021). Mentoring, provided to Fellows and Pathfinders alike, supports the healthy development of youth by addressing their need for positive adult interaction and role models (Tierney et al., 2000). Life skills training, which is provided to all participants, has been shown across five different studies to reduce drug use by up to 75%, and interpersonal violence by up to 50% (Botvin et al., 2012). Furthermore, community service and volunteerism are proven to increase prosocial behavior and sense of community belonging, and decrease levels of violent crime (Casteel et al., 2016). Finally, participation in after-school programs is a proven violence prevention strategy (David-Ferdon et al., 2016).

The Fellowship engages individuals most at risk of being perpetrators or victims of gun violence, connecting them with education and job training, both of which have been linked to reduced gun violence (Webster et al., 2012). For example, studies with a reentry population have shown significant reductions in recidivism for individuals participating in career support opportunities (Cummings et al., 2023).

ONS utilizes case management, a client-centered, goal-oriented process of assessing an individual’s need for particular services and collaborating with community service providers to help individuals obtain those services.

Individuals at risk for involvement in violence have complex and interrelated needs, making this approach especially effective for Fellows (Giardino et 1281
al., 2023).

2.3 Participant engagement
To overcome any potential barriers to accessing services, OPF utilizes Neighborhood Change Agents (NCAs) to conduct street outreach to engage potential participants. NCAs have familiarity with the neighborhoods, and gather critical information from their community networks about individuals most at risk of using a gun to settle disputes, or individuals being targeted by violent acts. Their ability to build trusted relationships within the target population has enabled greater access to these communities, particularly individuals who have limited contact with other supportive services. NCAs also serve as mentors and facilitate life skills classes, offering OPF services at locations such as the ONS office and West Contra Costa County schools.

ONS’s outreach strategy prioritizes relationship building to ensure sustained engagement with not only those directly involved in violent criminal behavior, but also with vulnerable populations in general. This strategy allows NCAs to reach individuals who are at risk of future involvement in violent criminal behavior due to risk factors such as homelessness. NCAs engage with unhoused young adults at local encampments to distribute food and other essential resources, and to offer access to services focused on violence prevention and positive youth development. As such, vulnerable youth and young adults can access OPF services, even if they choose not to engage with these activities consistently or frequently enough to be formally enrolled in the program.

Street outreach is an essential component of ONS’s community engagement approach because it lowers barriers to accessing services, builds trust among vulnerable populations, and aids the recruitment of highrisk individuals into the Fellowship.

NCAs assess each individual who enrolls in OPF to identify specific risk factors and needs, and to determine which services and activities will most effectively reduce the likelihood of violence involvement. With the support of NCAs, participants develop a LifeMAP with short, medium, and long-term goals. LifeMAP goals vary between participants, but often focus on education, life skills, employment, relationships, health, and housing. When participants define their own goals instead of having them imposed, they develop internal motivation to engage in the program, leading to greater chances of sustained involvement. After participants develop their LifeMAP, they are matched with the Fellowship or Pathfinders program, depending on which is most appropriate for their individual needs.

NCAs are credible messengers and positive role models who build trust and foster engagement through meaningful relationships with participants.

Additionally, NCAs serve as mentors who meet with participants several times each week to discuss goals, identify potential actions to support each goal, and celebrate successes. LifeMAPs are reassessed every six months to identify critical needs, which further promotes sustained program engagement. Participants also receive small monetary stipends for making progress on their LifeMap goals, contributing to their feelings of accomplishment and continued participation in the program.

Project
Organizational
Capacity and

3.1 Fiscal and administrative capacity and accountability The proposed project’s lead agency, the Office of Neighborhood Safety (ONS), will provide administrative and fiscal oversight for the project, as 1282
Coordination well as direct services for participants including street outreach, case management, mentoring, cognitive behavioral tools, life skills training, support groups, education and employment support, milestone stipends, and transformative travel, with the highest intensity of these services provided to Fellows.

Current ONS staff include a Program Administrator, a Program Manager, two Field Coordinators, and 11 NCAs. ONS has successfully administered grants including CalGRIP (2015-2017), CalVIP Cohorts 1 (2018-2020), 3 (2020-2023), and 4 (2022-2025), and Youth Reinvestment (2019-2023).

ONS’s Finance Department operates within the City of Richmond government and adheres to stricter fiscal policies than required by CalVIP.

The proposed project’s subcontractor, Richmond Police Activities League (RPAL), will provide mentoring, police trust-building activities, life skills training, anger management training, community service placements, and recreational activities for participants. RPAL will also refer participants to the City of Richmond’s Employment & Training Department, which offers a continuum of education and training opportunities that support a skilled workforce. RPAL will primarily focus on providing services to Pathfinders, augmenting the support they receive from ONS.

RPAL was selected as the proposed project’s subcontractor due to its capacity for mentoring and supportive service provision, as well as its established and successful relationship with ONS as a CalGRIP and CalVIP Cohorts 1, 3, and 4 project partner.

ONS, a public agency whose primary mission is violence prevention and community safety, is designated as the applicant entity. Therefore, the fifty percent pass-through requirement will be automatically met.

3.2 Cultural relevance and credibility
ONS provides new NCAs with several months of evidence-based, culturally responsive training, including a series of sessions on implementing a trauma-informed and healing-centered system of care throughout the project period. Both ONS and RPAL are led by people of color who have lived experiences belonging to structurally marginalized and targeted communities. The ONS and RPAL staff teams are racially, culturally, and linguistically diverse and represent the communities served. These staff members, who include system-impacted or formerly system-involved individuals, serve as credible messengers and actively participate in project development, implementation, and evaluation.

3.3 Training and Expertise
ONS is a public agency with fifteen years of experience leading successful gun violence prevention and intervention activities to foster increased community well-being and public safety. RPAL is a CBO that was formed in 1982 to provide youth with a positive alternative to the streets. In addition to partnering with ONS on CalVIP 4, RPAL’s expertise includes the facilitation of a diversion program in collaboration with the Richmond Police Department and Contra Costa County Probation Department.

ONS and RPAL conduct rigorous recruitment and hiring processes to ensure staff have the specific skills and experience needed to work with Black, Latinx, female-identified, LGBTQ, and unhoused individuals at high risk of gun violence. From January 2023 through March 2025, ONS and RPAL staff regularly participated in training on topics such as traumainformed practices, DEI practices, and CPR. Organizations providing 1283
training included RYSE, California PAL, and National PAL. In addition, experienced staff within ONS and RPAL offered peer-to-peer training and support. ONS and RPAL have further developed their expertise in culturally responsive, trauma-informed, and DEI-focused service delivery through these trainings.

ONS provides its employees with living wages, with salaries starting between $70,000 and $98,000. Staff members can also benefit from the Employee Assistance Program (EAP), which provides up to eight sessions per year with a therapist to support mental health and wellness. Each month, ONS provides its staff with a paid day off to prioritize their mental wellbeing. This effort recognizes the secondhand trauma faced by direct service staff, and supports overall staff retention. The team also participates in quarterly all-staff outings, such as movies and escape rooms, to foster team bonding. Staff receive support through a 3-hour biweekly group meeting with a life coach, and are also offered 30-minute weekly calls with the life coach to facilitate their personal development and guidance.

3.4 Coordination and Partnership
ONS and RPAL have a long history of offering violence prevention and intervention services in the target communities, and actively coordinate with one another and with other programs to minimize duplication of services and to address the various interrelated factors that contribute to violence. Throughout the proposed project period, monthly meetings will allow ONS and RPAL to discuss program implementation, monitoring, and program outcomes, as well as engage in collaborative problem-solving.

For the proposed project, ONS will leverage long-standing relationships with CBOs (listed below) that have a successful history of serving the target population to provide highly coordinated services. Cross-referrals between these organizations ensure that participants receive an array of complementary or enhanced services while reaching more individuals overall. Contra Costa Youth Service Bureau offers showers and clothing, a job readiness program, and mentorships for vulnerable youth. LEAP is a free program by the Richmond Public Library that helps adults gain skills and confidence to achieve their goals, including literacy training. Project MARC offers “One Circle Foundation” support groups and life skills training for girls and women. The City of Richmond Employment & Training Department offers a continuum of education and training opportunities that support a skilled workforce, education, and workshop training for youth.

RYSE offers education and economic justice services, health education, and comprehensive mental health services. Safe Return offers support for individuals affected by the criminal justice system through Sister Circle and Latinx Support Groups, providing a safe space for connection, discussions on violence prevention, and skill-building.

Project Data
Collection And
Evaluation

4.1 Data and Evaluation Management
Evident Change (EC) (formerly known as the National Council on Crime and Delinquency) will serve as the evaluation partner for the proposed project. EC, a nonprofit research organization located in Oakland, has extensive experience collaborating with local government agencies and CBOs to provide evaluation and monitoring services, which include project evaluation for ONS’s previous CalVIP, Youth Reinvestment, and CalGRIP grants.
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4.2 Tracking and monitoring
ONS maintains a database to track all participant engagement metrics, including the number and length of the interactions between staff and participants, the number of achievements/goals met, the number of conflicts mediated, and more.

ONS and RPAL have an existing data sharing agreement and track participation in activities through sign-in sheets, weekly points of contact, quarterly assessments, and service referral handoffs. Throughout the proposed program, ONS and RPAL will continue to share relevant data as needed for participant tracking and reporting purposes. As the project begins, EC will work with ONS and RPAL to collaboratively set evaluation goals, assess current data, identify any additional data required, and create the local evaluation plan (LEP). During project implementation, EC will regularly monitor data quality and determine if changes may benefit data collection or entry processes. EC will attend monthly grant partner meetings to discuss program implementation and evaluation, and will engage in co-creating solutions if challenges arise. In addition to the LEP, EC will provide the following documents/reports to ONS and RPAL: 1) a preliminary data memo, 2) an interim report after about one year of service delivery, with an initial assessment of the project’s progress in achieving intended goals and outcomes, and 3) the final local evaluation report.

Regular communication with partners will support adjustments, if needed, to improve project processes, performance, and outcomes.

Process Measures will include: 1) Number of participants served; 2) Demographics of participants such as gender, race and ethnicity, city, age; 3) Type(s) of services/supports utilized by participants; 4) Number of unhoused participants who receive services through Street Outreach; 5) Number of participants who complete the Fellowship and Pathfinder programs; 6) Number of potential gun violence conflicts interrupted or mediated; 7) Number of referrals to other service providers; and 8) Number of trainings on DEI and trauma-informed practices attended by project partners.

Outcome Measures will include: 1) Participants’ satisfaction with program staff’s support; 2) Participants’ skill development in conflict resolution; 3) Participants’ satisfaction with mental health support services; 4) Number of participants’ individual goals set in areas such as housing, education, or employment; 5) Female-identified participants’ satisfaction with genderresponsive services; 6) Number of participants not injured by gun violence; 7) Number of participants who remain alive; 8) Number of participants who participate in emergency relocation services; 9) Staff reported levels of DEI and trauma-informed practices integrated into service delivery; and 10) Staff reported ability to address secondary trauma experienced by staff and community members.

EC proposes the implementation of a non-experimental research design for project evaluation. Evaluation processes and tools will be designed to ensure the collection of all required data without placing undue burden on participants and respondents. The collection of quantitative and qualitative data will include conducting surveys, interviews, and/or focus groups with program participants and staff. Pre- and post-self-report participant surveys will assess areas such as the development of connections with supportive adults, use of pro-social conflict resolution, satisfaction with mental health services, and development of individual goals. A subset of participants and 1285
staff will be invited to engage in qualitative interviews or focus groups to explore programming impacts, successes, and challenges. Program participants will receive an incentive for this engagement. To help assess the program’s community-level impacts, EC will review local law enforcement data.

OPTIONAL:

Bibliography
American Community Survey (ACS) | Department of Finance. (2018-2022).

Botvin, G.J., & Griffin, K.W. (2012). “Long-term Outcomes from Model Programs: Life Skills Training.”
Braga, A.A., et al. (2019). “Focused deterrence strategies effects on crime:

A systematic review.”
California Department of Finance, Office of the Director. (2024). “State’s Population Increases While Housing Grows Per New State Demographic Report.”
Casteel, C., Peek, C., & Ranapurwala, S. (2016). “Volunteering in adolescence and young adulthood crime involvement.”
Centers for Disease Control and Prevention. (2024). “Youth Violence Prevention: Risk and Protective Factors.”
Crime Statistics. (2023). Richmond, CA - Official Website.

Corburn, et al. (2021). “A healing-centered approach to preventing urban gun violence: The Advance Peace Model.”
Community Health Indicators for Contra Costa County. (2007).

Cummings, D., & Bloom, D. (2023). “Can Subsidized Employment Programs Help Disadvantaged Job Seekers?”
David-Ferdon, et al. (2016). Youth Violence Prevention Resource for Action: A Compilation of the Best Available Evidence.

Giardino, A.P., & De Jesus, O. (2023). “Case Management.” Jeffers, J., et al. (2022). “Impact of Social Isolation during the COVID-19 Pandemic on Mental Health, Substance Use, and Homelessness.” John Muir Health. (2022). “Community Health Needs Assessment.” Kaiser Permanente Richmond Medical Center. (2022). “Community Health Needs Assessment.”
Office of the Surgeon General. (2001). “Youth Violence: A Report of the Surgeon General.”
Richmond Police Department. (2024). “Shooting Report.”
Russell, P.L., et al. (2010). “Violent Victimization and Perpetration: Joint 1286
and Distinctive Implications for Adolescent Development.” Safe Return Project. (2019). “Arresting Trauma.”
Tierney, J.P., et al. (2000). “Making a difference: An impact study of Big Brothers Big Sisters.”
United States Census Bureau. “Quick Facts: City of Richmond, California.” Webster, D.W., et al. (2012). “Evaluation of Baltimore’s Safe Streets Program: effects on attitudes, participants’ experiences, and gun violence.” Project Budget Attachment (Attachment A)
FINAL_CalVIPCohort-5-Budget-Attachment.xlsx
Project Budget and
Budget Narrative
Instructions
Applicants are required to submit a Project Budget and Budget Narrative (Budget Attachment). The Budget Attachment will be rated as Rating Factor, Section 5. The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Project Budget and Budget Narrative Excel document. The Project Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a standalone Excel document on the BSCC Website here: CalVIP Grant.

SECTION V - OTHER

MANDATORY

ATTACHMENTS
This section lists the attachments that must be uploaded at the time of submission (in addition to the Project Budget). Required forms for completion and uploading are located on the BSCC CalVIP Website here:

CalVIP Grant CalVIP Cohort 5 Project Work Plan (RFP Attachment B) CalVIP Cohort 5 Criteria and Assurance for NGOs and Independent Contractors that Receive BSCC Grant Funds as a Subcontractor (RFP Attachment C) CalVIP Cohort 5 Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (RFP Attachment D) CalVIP Cohort 5 Governing Board Resolution or Signing Authority Documentation (RFP Attachment Sample E)
Project Work Plan (Attachment B)
Richmond_ONS_Work_Plan_.pdf
Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Funds as a Subcontractor (Attachment C)
Signed_ATTACHMENT-C-CalVIP-Cohort-2-Criteria-for-NGO-Subcontractors.docx_- _Google_Docs_1.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Attachment D)
final_attachment_D_signed.pdf
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OPTIONAL:

Governing Board
Resolution or Signing
Authority
Documentation
(Attachment E)
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Grant Funds
$0
$1,425,000
$125,000
$0
$450,000
$0
$0
$0
$2,000,000
Grant Funds
$21,960
$45,000
$0
$0
Grant Funds
$50,000
$4,000 x 175 participants $700,000
$100,000
$150,000
$100,000
$200,000
$100,000
$75,000
$1,425,000
ONS: Stipends for LifeMAP milestones completion
ONS: Educational Activities $192.31 x 520 participants
ONS: Life Skills Training $288.46 x 520 participants
1b. Salaries and Benefits Narrative: Provide a brief description for each position that addresses their role on the grant project.

ONS is not charging salaries or employee benefits to this grant. 2a. Services and Supplies
Name of Services or Supplies Calculation for Expenditure Example: Supportive Services (e.g., bus passes, gas
cards, hygiene items) $500 x 100 clients
Position Title (Show as either % FTE or Hourly Rate) & Benefits Example (Hourly): Fiscal Manager $50/hour x 10 hours/month x 36 months = $18,000 + benefits @ 22% = $3,960 Example (FTE): Counselor .25 FTE @ $60,000 x 3 years = $45,000 N/A
TOTAL
2b. Services and Supplies Narrative: Provide a brief description for each item that explains how it will be used toward fulfilling grant objectives. 2026 California Violence Intervention & Prevention (CalVIP) Grant - Project Budget and Budget Narrative Name of Applicant: The City of Richmond's Office of Neighborhood Safety (ONS) Contract Term: January 1, 2026 - June 30, 2029
Important: This is not an annual budget. Applicants should develop a budget to cover the entire 42-month contract term.

CITY & COUNTY APPLICANTS - IMPORTANT - PLEASE READ:
* There is a mandatory 50% pass-through requirement for City and County Applicants. Be sure to denote these funds clearly in the budget table.

Authorizing statute requires that all city and county grantees pass through at least 50 percent (50%) of the grant funds they receive to one or more of the following; •Non-governmental, community-based organizations (show these funds in the NGO Subcontractors line item) •Public agencies that are not law enforcement whose primary mission is violence prevention or community safety (show these funds in the Public Agency Subcontracts line item •Tribal governments (show these funds in the NGO Subcontractors line item) Note: The top table (Budget Line Items) will auto-populate based on the information entered in the sections below.

Budget Line Item

1. Salaries and Benefits

2. Services and Supplies

3. Professional Services/Independent Contractors

4. Public Agency Subcontractors

5. Non-Governmental Organization (NGO) Subcontractors Providing Direct Services

6. Equipment/Fixed Assets

7. Other (Travel, Staff Training, etc.)

8. Indirect Costs
TOTAL
1a. Salaries and Benefits
ONS: Street Outreach $192.31 x 520 participants
ONS: Transformative Travel for Participants $2,000 x 100 participants ONS: Employment and Training Services $2,000 x 50 participants ONS: Emergency Relocation Funds $5,000 x 15 participants TOTAL

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Name of Professional Service(s) Grant Funds
$25,000
$25,000
$100,000
$125,000
Grant Funds
$0
$0
Grant Funds
$11,250
$164,475
$71,958
$165,000
$16,500
$20,100
$11,967
$450,000
Description of Equipment/Fixed Asset Grant Funds
$0
$0
$1,650.00/year x 2 years + $1,700.00/year x 1 year = $50,000 and $2,300.00/year x 2 years + 23,677.19/year x 1 year = $6,967.19
TOTAL
5b. NGO Subcontractors Narrative: List each NGO subcontractor that will be providing direct client-centered services. Provide a brief description of the services that will be provided.

Description
N/A
Calculation for Expense
TOTAL
4b. Public Agency Subcontracts Narrative: List each public agency that will receive grant funds. Provide a brief description of the services that will be provided.

N/A
5a. Non-Governmental Organization (NGO) Subcontractors Providing Direct Services RPAL: Boxing/Anger Management/Fitness
Coordinator (0.3125 FTE)
RPAL: Professional/Contractual Services
RPAL: Life Skills Training/ Registration
RPAL: Program Supplies
RPAL: Travel (Lodging and Transportation)
Name and Description
Evaluation: Evident Change Evaluation Services
Richmond Police Activities League (RPAL) is the designated subcontractor providing direct client-centered services. 1) Program Manager (1.0 FTE): coordinates community service activities, violence prevention programming, facility use, travel, life skills and anger management services, and daily sports and recreation activities. 2) Boxing/Anger Management/Fitness Coordinator (0.3125 FTE): facilitates daily anger management, fitness, and boxing activities and programs for CalVIP Youth. 3) Professional/Contractual Services: Staff Training/Workshop Facilitators, Grant Project Administration, Coordination, Reporting, and Accounting. 4) Life Skills Training/Registration:

Basketball tournament fees, Boxing tournament fees, CalPAL Life Skills, Leadership, Mentoring, College Readiness Workshop Fees. 5) Program Supplies: Basketball tournament uniforms/t-shirts for youth. Basketball supplies for program. Boxing gear for youth who cannot afford to purchase: sparring gloves, mouth gear, protective gear, skipping rope including on-site boxing tournament supplies. 6) Travel: Lodging for RPAL CalVIP program youth and chaperones in-state/local overnight travel to boxing and basketball tournaments and life skills, college readiness, leadership, and mentoring academies, conventions, and workshops. Transportation, including van rentals, bus rentals, fuel, and parking fees for RPAL CalVIP program youth and chaperones in state/local travel to boxing and basketball tournaments, life skills, college readiness, leadership and mentoring academies, conventions, and workshops. ONS, a public agency whose primary mission is violence prevention and community safety, is designated as the applicant entity. Therefore, the 50% pass-through requirement will be automatically met. 6a. Equipment/Fixed Assets
Calculation for Expense
N/A
TOTAL
TOTAL
3b. Professional Services/Indpendent Contractors Narrative: List each Professional Services subcontractor or independent contractor (includes evaluators, accountants, bookkeppers, grants management, training, technical assistance, etc.). Provide a brief description of the services that will be provided.

Program compliance audit covering the 36-month service delivery period = $25,000. Program evaluation services for the 36-month service delivery period = $100,000. 4a. Public Agency Subcontracts
Calculation for Expenditure
Example: Community Resources, Inc. 10-week Training Class $450 per client x 25 clients RPAL: Program Manager (1.0 FTE)
$50,000/year + FICA + Workers Comp (9.65%)] = $54,825/year x 3 years = $164,475.00
$35/hr x 12.5 hrs/week x 50 weeks/year = 21,875/year + [FICA + Workers Comp (9.65%)] = $23,985.94/year x 3 years = $71,957.81
$55/hr x 20 hrs/week x 50 weeks/year = $55,000/year x 3 years = $165,000 $5,500.00/year x 3 years = $16,500
$6,700/year x 3 years = $20,100
Calculation for Expenditure
Example: XYZ Accounting Program Compliance Audit covering 36-month service delivery period Audit
The City of Richmond’s Office of Neighborhood Safety (ONS) is the lead applicant. ONS, a public agency whose primary mission is violence prevention and community safety, is designated as the applicant entity. Therefore, the 50% pass-through requirement will be automatically met. ONS requests $1,425,000 in Services and Supplies costs. Stipends to mark LifeMap milestones for 175 Operation Peacemaker Fellows x $4,000/participant = $700,000. Services and supplies related to education, life skills and street outreach for 520 participants = $100,000 for educational activities + $150,000 for life skills training (including costs for food, beverages and snacks for participants attending evening Life Skills Class 3 times per week) + $100,000 for street outreach activities = $350,000. These activities include supporting participants to obtain identification (drivers license, birth certificate); alleviate employment-related costs such as truck-driving licenses, union dues, appropriate workwear, barber college, etc; small equipment purchases needed to support LifeSkills (projections screens, monitors, food); and services to meet the immediate needs of participants (bus passes, BART cards, etc.).

Employment and training--subsidized employment and workforce development services (including resume and soft skills training) for 50 program participants x $2,000/participant = $100,000. Transformative travel for 100 participants x $2,000/participant = $200,000 (including transportation, lodging, food, cultural event fees, accompanied by 2-3 staff per trip).

ONS will allocate emergency relocation funds to 15 participants at $5,000/participant to support those in immediate need of safe housing. 3a. Professional Services/Independent Contractors

1290
Grant Funds
$0
$0
Grant Funds
$0
$300,000
$400,000
$0
N/A
TOTAL
7b. Other (Travel, Staff Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for at least two 2-day trips to Sacramento for 3-5 key grant team members.

ONS is not charging indirect costs to this grant.
8a. Indirect Costs
Indirect costs may be charged to grant funds by choosing either Option 1) or 2) listed below:
1) Indirect costs will be charged as 15% of total direct costs, less equipment. Applicable if the organization does not have a federally approved indirect cost rate.

If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs will be charged up to 20% of total direct costs, less equipment. Applicable if the organization has a federally approved indirect cost rate. Amount claimed may not exceed the organization's federally approved indirect cost rate.

If using Option 2) grant funds allocated to Indirect Costs may not exceed:

Regardless of which option is chosen, if the amount entered in the Grant Funds column turns red, adjust it to not exceed the maximum noted just below it: TOTAL
6b. Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description of each item that explains how it will be used toward fulfilling grant objectives.

N/A
7a. Other (Travel, Staff Training, etc.)
Description Calculation for Expense
8b. Indirect Costs Narrative:

N/A

1291
Attachment B: Project Work Plan
(1) Goal: Reduced participation in violence/gun violence by individuals in West Contra Costa County.

Objectives (A., B., etc.) A. Participants develop positive relationships with empathetic staff, law enforcement personnel, and peers.

B. Participants will have additional tools to negotiate conflict and avoid violence.

C. Participants have begun to address the underlying trauma contributing to violence.

Project activities/services that support the identified goal and objectives: Responsible staff/partners
Timeline
Start Date End Date

1. Conduct street outreach and recruit participants from the target population (young adults aged 14-35 who are the highest-risk individuals in the City of Richmond, the neighboring cities of El Cerrito and San Pablo, and Unincorporated North Richmond).

2. Provide individual and group mentoring to participants.

3. Provide mental health support to participants.

4. Provide police trust-building activities to participants.

5. Provide life skills training to participants.

6. Provide case management services to participants.

7. Provide LifeMap milestone stipends to participants to promote sustained participation.

1. ONS

2. ONS/RPAL

3. ONS

4. RPAL

5. ONS/RPAL

6. ONS

7. ONS

1. January 2026

2. January 2026

3. January 2026

4. January 2026

5. January 2026

6. January 2026

7. January 2026

1. December 2028

2. December 2028

3. December 2028

4. December 2028

5. December 2028

6. December 2028

7. December 2028
Program participation data and participants’ pre- and post-program survey results will be used to measure the extent to which the goal and its objectives are achieved. Data elements to be collected include demographic information (gender, race, ethnicity, city, age, education level, employment status, and housing status), participation rates for each activity, the number of milestone stipends provided, and self-reported impact levels for each survey question. (2) Goal: At-risk individuals in West Contra Costa County engage in positive activities that support their growth as productive members of society.

Objectives (A., B., etc.) A. Participants engage in constructive peer activities.

B. Participants receive education and career support.

C. Participants develop individual plans for education and/or employment.

D. Participants are linked with support services through referral agencies.

Project activities/services that support the identified goal and objectives: Responsible staff/partners
Timeline
Start Date End Date
1292

1. Provide community service opportunities to participants.

2. Facilitate support groups as part of life skills training.

3. Provide education, employment, and training activities to participants.

4. Support transformative travel opportunities to promote leadership and healing.

5. Provide participants with warm handoff referrals to community-based organizations and government agencies.

1. ONS/RPAL

2. ONS

3. ONS

4. ONS

5. ONS/RPAL

1. January 2026

2. January 2026

3. January 2026

4. January 2026

5. January 2026

1. December 2028

2. December 2028

3. December 2028

4. December 2028

5. December 2028
Program participation data and participants’ pre- and post-program survey results will be used to measure the extent to which the goal and its objectives are achieved. Data elements to be collected include demographic information (gender, race, ethnicity, city, age, education level, employment status, and housing status), participation rates for each activity, the number of milestone stipends provided, the number and type of referrals made, and the self-reported impact level for each survey question.
(3) Goal: ONS and RPAL staff offer culturally sensitive, trauma-informed services, aligned with trauma-informed practices as defined by SAMHSA, to support the healing and growth of program participants.

Objectives (A., B., etc.) A. Diversity, equity, and inclusion (DEI) and trauma-informed practices are integrated into service delivery.

B. Secondary trauma experienced by staff and community members is addressed.

Project activities/services that support the identified goal and objectives: Responsible staff/partners
Timeline
Start Date End Date

1. Program staff receive DEI-focused and trauma-informed service provision training.

2. Continuously improve DEI and trauma-informed service provision per best practices.

1. ONS/RPAL

2. ONS/RPAL

1. January 2026

2. January 2026

1. December 2028

2. December 2028
Each staff member’s training completion data, as well as interviews with partner staff and reviews of QPR qualitative responses, will be used to measure the extent to which the goal and its objectives are achieved. The data elements to be collected include the number of individuals participating in each training, the training date, and the type of training.
1293
Attachment D: Certification of Compliance with BSCC Policies Regarding Debarment, Fraud, Theft and Embezzlement
Required Attachment: Applicants will be prompted to upload this document from the BSCC CalVIP webpage to the BSCC Submittable Application Portal.

It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to applicants that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three (3) years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

By checking the following boxes and signing below, applicant affirms that:
☐ I/We are not currently debarred by any federal, state, or local entity from applying for or receiving federal, state, or local grant funds.
☐ I/We have not been convicted of any crime involving theft, fraud, or embezzlement of federal, state, or local grant funds within the last three (3) years. We will notify the BSCC should such debarment or conviction occur during the term of the Grant contract. ☐ I/We will hold subgrantees and subcontractors to these same requirements.

A grantee may make a request in writing to the Executive Director of the BSCC for an exception to the debarment policy. Any determination made by the Executive Director shall be made in writing.

AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS

STREET ADDRESS CITY STATE ZIP CODE
APPLICANT’S SIGNATURE (Blue Ink or e-signature Only) DATE X
Shasa Curl CIty of Richmond, City Manager (510) 620-6512 [email protected] 450 Civic Center Plaza Suite 300 Richmond CA 94804
Docusign Envelope ID: 9D524175-3ED9-48DD-87B7-FCB578DD0622 6/25/2025
1294
City of Richmond, Office of Neighborhood Safety
BSCC 249-26

APPENDIX A: CalVIP EXECUTIVE STEERING COMMITTEE ROSTER
CalVIP Executive Steering Committee
Name Title & Organizational Affiliation From
1 Janet Gaard, Chair Retired Judge & Board Member, BSCC Sacramento 2 Mike Villegas Lieutenant, Palm Springs Police Department Palm Springs 3 Aril Freilich Director, Office of Gun Violence Prevention, CA Department of Justice Sacramento
4 Mike McLively Policy Director, Giffords Center on Violence Intervention San Francisco
5 Refujio “Cuco” Rodriguez Hope And Heal Fund San Louis Obispo
6 Thaddeus Smith III African American Black Parent Advisory Chairperson, Stockton Unified School District Stockton
7 Dr. David Richardson Retired Los Angeles
8 Greg Fidell Combating Crimes and Guns Initiative Senior Manager, Brady Center to Prevent Gun Violence Los Angeles
9 Brian Barnes Assistant Sheriff, San Joaquin County San Joaquin County
10 Elena Costa
Violence Prevention Program Section Chief
California Department of Public Health Sacramento
11 Keycha Gallon CEO & Founder, Keyz 2 The Future Non-Profit Organization Bay Area
12 Dr. Adrienne Hillman Program Officer, Trauma Prevention Partnerships, California Community Foundation Los Angeles
1295
‬
Required Attachment: Applicants will be prompted to upload this document from the BSCC CalVIP webpage to the BSCC Submittable Application Portal.

The CalVIP RFP includes requirements that apply to non-governmental organizations that receive BSCC grant funds as subcontractors. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any CalVIP funds. The RFP describes these requirements as follows:

Any non-governmental organization that receives CalVIP funds must:
● Have been duly organized, in existence, and in good standing at least six (6) months prior to the start date of the applicant’s Grant Agreement with BSCC.

Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the applicant’s Grant Agreement with BSCC.
● Be registered with the California Secretary of State’s Office, if applicable. ● Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
● Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.

In the table below, provide the name of the Grantee and list all subcontracted third parties.

Name of Grantee:

Refer to next page for signature block.

Name of Subcontracted
Third Party Address Email / Phone Meets All
Requirements
Richmond Police Activities
League (RPAL)
2200 Macdonald Avenue
Richmond, CA 94801
[email protected]
(510) 621-1221
Yes ☒ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Docusign Envelope ID: 02A380A4-CA44-40B8-BB05-590B1394BEC2 1296
Grantees are required to update this list and submit it to BSCC any time a new third-party subcontract is executed after the initial assurance date. Grantees shall retain (on-site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the CalVIP RFP. These records will be subject to the records and retention language found in Appendices A and C of the Standard Agreement.

The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.

A signature below is an assurance that all requirements listed above have been met.

AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS

STREET ADDRESS CITY STATE ZIP CODE
APPLICANT’S SIGNATURE (verified e-signature is acceptable) DATE x
Docusign Envelope ID: 02A380A4-CA44-40B8-BB05-590B1394BEC2 CA
6/25/2025
510-620-6512 [email protected] City Manager
450 Civic Center Plaza 94804
Shasa Curl
Richmond
1297

June 16, 2026
Library and Community Services
DATE: June 16, 2026
TO: Mayor Martinez and Members of the City Council
FROM: LaShonda White, Deputy City Manager-Community
Services
Ranjana Maharaj, Deputy Director for Community
Services-Recreation
Troy Porter, Recreation Supervisor
Subject: Approve the Production Agreement Contract with Pyro Spectaculars North Inc. for a Fireworks display Show on July 3, 2026
FINANCIAL IMPACT: The proposed $106,500 expenditure is included within the approved Fiscal Year 2025-2026 Community
Services–Recreation budget (Account String:
01254551-400222). In addition to this cost, the City’s Fire Department will be on standby for emergencies during
the fireworks display, and other City departments such as the Police Department and Public Works will also be
involved in the event, which will incur additional costs.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

City staff is seeking approval of the Production
Agreement Contract with Pyro Spectaculars North Inc. in the amount of $106,500 to provide a fireworks display
show for the City of Richmond on July 3, 2026.

AGENDA
REPORT
1298

June 16, 2026
RECOMMENDED ACTION: APPROVE the production agreement contract with Pyro Spectaculars North Inc. to provide a fireworks display
show on July 3, 2026, at the Richmond Marina in an
amount not to exceed $106,500, with a term from June
16, 2026, through December 31, 2026 - Community
Services Department (Ranjana Maharaj/Troy Porter 510-
829-1825).

DISCUSSION:

Background
The City of Richmond has a longstanding tradition of hosting an Annual July 3rd Fireworks Celebration for its residents and community members. This beloved event brings together thousands of attendees each year and serves as a cornerstone of the City's community engagement and civic pride efforts. To ensure the successful continuation of this tradition, the City has completed all prerequisites necessary to move forward with the 2026 celebration.

Procurement Process
In accordance with the City's procurement requirements, a Request for Quote (RFQ) for the July 3rd Fireworks Show was posted on the City's Bids Online portal on October 3, 2025. Upon the close of the solicitation period, one proposal was received from Pyro Spectaculars North Inc., a licensed and experienced fireworks production company that has served as the City's fireworks vendor in previous years. Their familiarity with Richmond's event logistics, permitting requirements, and waterfront operations makes them a well-suited vendor to continue providing this service.

Event Planning & Coordination
Planning for the Annual July 3rd Fireworks Celebration is a multi-month effort that begins as early as January of each year. The event requires close coordination among multiple City departments and outside agencies to ensure public safety, regulatory compliance, and a seamless experience for attendees.

On the City side, a Special Event Permit is routed through an internal approval process that requires sign-off from the Richmond Police Department, Richmond Fire Department, Public Works, and other relevant City departments. Each department reviews the event plan to assess traffic control, crowd management, fire safety, site preparation, and other operational needs.

The selected vendor is responsible for managing the production side of the event, which includes coordinating the fireworks showcase, securing tug and barge services, 1299

June 16, 2026
obtaining authorization to use a port facility for loading fireworks, and acquiring all additional permits required to legally and safely conduct the fireworks display over water.

Pyro Spectaculars North Inc. is responsible for securing the vendor to provide tug and barge services for the event, and they secure these services through a reputable marine services company with highly skilled operators, experienced crews, and well-maintained equipment suited to the demands of a waterfront fireworks production.

Staff Recommendation
Given the information provided by Pyro Spectaculars North Inc., the vendor's demonstrated experience with this event, and the timeline required to finalize all contracts and logistical arrangements in advance of the July 2026 celebration, City staff recommends that the City Council approve a Production Agreement Contract with Pyro Spectaculars North Inc. to produce and present a fireworks display for the City of Richmond on July 3, 2026, for a total contract amount not to exceed $106,500.

Approval of this agreement will ensure the City is able to deliver a safe, high-quality fireworks celebration that the Richmond community looks forward to each year. In addition to the fireworks display, participants will have access to food vendors and wonderful music at this family-friendly event.

DOCUMENTS ATTACHED:

Attachment 1 – Production Agreement with Pyro Spectaculars North, Inc.

Attachment 2 – Solicitation Summary Report
1300
1301
1302
1303
1304

CITY OF RICHMOND
PROPOSAL FOR CITY OF RICHMOND 2026

PREPARED BY
Pat Dyas

PREPARED FOR
Kymberlyn Carson~thrower
June 02, 2026 | Confidential Order ID#: 403072-26-8A 1305 | City of Richmond Page 1 of 3 June 2, 2026

CITY OF RICHMOND
Kymberlyn Carson~thrower
3230 McDonal Ave
Richmond, CA 94804
Pyrotechnics Close Proximity Display Fireworks Firecrackers Theatrical Effects Spark Machines Flames CO2 Cryo Jets Confetti/Streamers Lights Foggers Drones Light Animations Accents
Dear City of Richmond,
Enclosed you will find the below important document(s) that outline our City of Richmond 2026 proposal in detail:

Product Synopsis - Proposal: Provides the specifications of the devices and products to be used in your event.

Pre-production: To confirm your program, kindly submit the fully executed Production Agreement to our office by the stipulated firm price date per the production agreemenet.

Initial payment is due at our office by see production agreement.. The final payment is required by Monday, July 06, 2026. Please be advised that program availability, pricing, and show dates may be subject to alteration if the agreement and payments are not remitted promptly.

If you have any questions, or wish to discuss your program in detail, please do not hesitate to contact me or your dedicated Customer Service Representative, Jacky Becerril at (909) 355-8120.

Sincerely,
Pat Dyas
[email protected]
(808) 866-7411
Pyro Spectaculars North Inc.

June 02, 2026 | Confidential Order ID#: 403072-26-8A 1306 | City of Richmond Page 2 of 3

PYROTECHNIC PROPOSAL

CITY OF RICHMOND
CITY OF RICHMOND 2026 | FRIDAY, JULY 03, 2026
$106,500.00
MAIN DISPLAY (4 ITEMS)

DEVICE NAME QTY TOTAL SHOTS
3" Designer Aerial Salutes 12 60
4" Designer Aerial Shells 5 150
5" Designer Aerial Shells 7 150
6" Designer Aerial Shells 10 108
Main Display Totals 34 468
GRAND FINALE (4 ITEMS)

DEVICE NAME QTY TOTAL SHOTS
3" Aerial Display Shells Multishot Device 6 150
4" Designer Finale Shells 12 60
5" Designer Finale Shells 12 36
6" Designer Finale Shells 6 18
Grand Finale Totals 36 264
📦 Total Items: 8 🔢 Total Quantity: 70 🎆 Total Shots: 732 📂 Product Types: 2 Product descriptions are for specification of product quality, classification, and value. Final product selections will be based on availability, suitability, and overall artistic style.

June 02, 2026 | Confidential Order ID#: 403072-26-8A 1307 | City of Richmond Page 3 of 3 Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Pat M. Dyas
Pyro Spectaculars North, Inc.
1308
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 7:

Professional Services Pyrotechnics
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$5,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($10 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
1309
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 7:

Professional Services Pyrotechnics
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage.

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 1310
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 7:

Professional Services Pyrotechnics
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
1311
Pyro Spectaculars North, Inc.
5301 Lang Avenue
McClellan, CA 95652
Tel: 909-355-8120 :::: Fax: 909-355-9813

PRODUCTION AGREEMENT
(Special)

CITY OF RICHMOND
Program "A", Rev.# 11
July 3, 2026
Page I of4
This agreement ("Agreement") is made this ____ day of _____ _, 2026 by and between Pyro Spectaculars North, Inc., a California corporation, hereinafter referred to as ("PYRO"), and CITY OF RICHMOND, hereinafter referred to as ("CLIENT"). PYRO and CLIENT are sometimes referred to as "Party" or collectively as "Parties" herein.

I. Engagement - CLIENT hereby engages PYRO to provide to CLIENT one fireworks productions ("Production"), and PYRO accepts such engagement upon all of the promises, terms and conditions hereinafter set forth. The Production shall be substantially as outlined in Program "A", attached hereto and incorporated herein by this reference.

1.1 PYRO Duties - PYRO shall provide all pyrotechnic equipment, trained pyrotechnicians, shipping, pyrotechnic products, application for specific pyrotechnic permits (the cost of which, including standby fees, shall be paid by CLIENT) relating to the Production, insurance covering the Production and the other things on its part to be pcrfom1ed, including preproduction services, all as more specifically set forth below in this Agrccn1ent and in the Scope of Work ("Scope of Work"), attached hereto, incorporated herein by this reference, and made a part of this Agreement as though set forth fully herein.

1.2 CLIENT Duties - CLIENT shall provide to PYRO a suitable site ("Site") for the Production, security for the Site as set forth in Paragraph 6 hereof, access to the Site, any pcnnission necessary to utilize the Site for the Production, and the other things on its part to be performed as more specifically set forth below in this Agreement and in the Scope of Work. All Site arrangements arc subject to PYRO's reasonable approval as to pyrotechnic safety, suitability, and security. All other conditions of the Site shall be the responsibility of CLIENT, including, but not limited to, access, use, control, parking and general safety with respect to the public, CLIENT personnel and other contractors.

2. Time and Place -The Productions shall take place on Julv 3, 2026, at approximately 9:15 PM. at Barge in Richmond Marina (Per ordinance) 37° 54'39.40" N; 122° 21" 09.14 W. Richmond, CA, Site.

3. Fees, Interest, and Expenses -

3.1 Fee-CLIENT agrees to pay PYRO a fee of$106,SO0.OO USD (ONE HUNDRED SIX THOUSAND FIVE HUNDRED DOLLARS) ("Fee") for the Production. CLIENT shall pay to PYRO an initial payment ("Initial Payment") equal to 50¾ of the Production Fee of $53,25-0.0-0 USO (FIFTY• THREE THOUSAND TWO HUNDRED FIFTY DOLLARS) plus estimated permit and standby fees, and other regulatory costs approximated at S00.00, for a total of $53,250.00, upon the execution of this Agreement by both parties but no later than May 15, 2026. The Initial Payment is a partial payment toward the preproduction services and costs set forth in the Scope of Work ("Preproduction Services and Costs".) The balance of the Fee shall be paid no later than July 6, ~- CLIENT authorizes PYRO to receive and verify credit and financial information concerning CLIENT from any agency, person or entity including but not limited to credit reporting agencies. The "PRICE FIRM" date, the date by which the executed Agreement must be delivered to Pyro, is set forth in paragraph 20.

3.2 Interest - In the event that the Fee is not paid in a timely manner, CLIENT will be responsible for the payment of the maximum interest permitted by law on the unpaid balance. If litigation arises out of this Agreement, the prevailing party shall be entitled to reasonable costs incurred in connection with the litigation, including, but not limited to attorneys' fees.

3.3 Expenses - PYRO shall pay all normal expenses directly related to the Production including freight, insurance as outlined, pyrotechnic products, pyrotechnic equipment, experienced pyrotechnic personnel to set up and discharge the pyrotechnics and those additional items as outlined as PYRO's responsibility in the Scope of Work. CLIENT shall pay all costs related to the Production not supplied by PYRO including, but not limited to, those items outlined as CLIENT's responsibility in this Agreement and Scope of Work.

4. Proprietary Rights - PYRO represents and warrants that it owns all copyrights, including performance rights, to this Production, except that PYRO docs not own CLIENT-owned material or third-party-owned material that has been included in the Production, and as to such CLIENT-owned and third-partyowned material, CLIENT assumes full responsibility therefore. CLIENT agrees that PYRO shall retain ownership of, and all copyrights and other rights to, the Production, except that PYRO shall not acquire or retain any ownership or other rights in or to CLIENT-owned material and third-party-owned material and shall not be responsible in any way for such material. If applicable, CLIENT consents to the use of CLIENT-owned material and represents that it has or will obtain any permission from appropriate third parties sufficient to authorize public exhibition of any such material in connection with this Production. PYRO reserves the ownership rights in its trade names that are used in or are a product of the Production. Any reproduction by sound, video or other duplication or recording process without the express written pem1ission of PYRO is prohibited.

5. Safety• PYRO and CLIENT shall each comply with applicable federal, state and local laws and regulations and employ safety programs and measures consistent with recognized applicable industry standards and practices, At all times before and during the Production, it shall be within PYRO's sole discretion to determine whether or not the Production may be safely discharged or continued. JI shall not constitute a breach of this Agreement by PYRO for fireworks to fail or malfunction, or for PYRO to determine that the Production cannot be discharged or continued as a result of any conditions or circumstances affecting safety beyond the reasonable control of PYRO.

6. Security - CLIENT shall provide adequate security personnel, barricades, and Police Department services as may be necessary lo preclude individuals other than those authorized by PYRO from entering an area to be designated by PYRO as the area for the set-up and discharge of the Production, including a fallout area satisfactory lo PYRO where the pyrotechnics may safely rise and any debris may safely fall. PYRO shall have no responsibility for monitoring or controlling CLIENT's other contractors, providers or volunteers; the public; areas to which the public or contractors have access; or any other public or contractor facilities associated with the Production.

7. Cleanup - PYRO shall be responsible for the removal of all equipment provided by PYRO and clean up of any live pyrotechnic debris made necessary by PYRO. CLIENT shall be responsible for any other clean up which may be required of the Production or set-up, discharge and fallout areas including any environmental clean-up.

PSNJ V-2021-2
BR
promptly
1312
Pyro Spectaculars North, Inc.
5301 Lang Avenue
McClellan, CA 95652
Tel: 909-355-8120 :::: Fax: 909-355-9813

CITY OF RICHMOND
Program "A", Rev.# 11
July 3, 2026

8. Permits. PYRO agrees to apply for permits for the firing of pyrotechnics only from the RICHMOND FIRE DEPARTMENT and SAN FRANCISCO FIRE DEPARTMENT, FAA, and USCG, ifrequired. CLIENT shall be responsible for any fees associated with these pem1its including standby fees. CLIENT shall be responsible for obtaining any other necessary pemuts, paying associated fees, and making other appropriate arrangements for Police Departments, other Fire Departments, road closures, event/activity or land use permits or any pem1ission or pem1il required by any Local, Regional, State or Federal Government.

9. Insurance. PYRO shall at all times during the perfomrnnce of services herein ensure that the following insurance is maintained in connection with PYRO's perfom1ance of this Agreement: (I) conm1ercial general liability insurance, including products, completed operations, and contractual liability under this Agreement; (2) automobile liability insurance, (3) workers' compensation insurance and employer liability insurance. Such insurance is to protect CLlENT from claims for bodily injury, including death, personal injury, and from claims of property damage, which may arise from PYRO's performance of this Agreement, only. The types and amounts of coverage shall be as set forth in the Scope of Work. Such insurance shall not include claims which arise from CLIENT's negligence or willful conduct or from failure of CLlENT lo perfom1 its obligations under this Agreement, coverage for which shall be provided by CLIENT.

The coverage of these policies shall oo subject to reasonable inspection by CLIENT. Certificates of Insurance evidencing the required general liability coverage shall be furnished to CLIENT prior to the rendering of services hereunder and shall include that the following arc named as additionally insured: CLIENT; Sponsors, Landowners, Barge Owners, if any; and Pennitting Authorities, with respect to the operations of PYRO at the Production. Pyrotechnic suooontractors or providers, if any, not covered under policies of insurance required hereby, shall secure, maintain and provide their owu insurance coverage with respect to their respective operations and services.

JO. Indemnification - PYRO represents and warrants that it is capable of furnishing the necessary experience, personnel, equipment, materials, providers, and expertise to produce the Production in a safe and professional manner. Notwithstanding anything in this Agreement to the contrary, PYRO shall indemnify, hold hannlcss, and defend CLIENT and the additional insureds from and against any and all claims, actions, damages, liabilities and expenses, including but not limited to, attomcy and other professional fees and court costs, in connection with the loss of life, personal injury, and/or damage to property, arising from or out of the Production and the presentation thereof to the extent such arc occasioned by any act or omission of PYRO, their officers, agents, contractors, providers, or employees. CLIENT shall indemnify, hold ham1lcss, and defend PYRO from and against any and all claims, actions, damages, liability and expenses, including but not limited to, attorney and other professional fees and court costs in connection with the loss of life, personal injury, and/or damage to property, arising from or out of the Production and the presentation thereof to the extent such arc occasioned by any act or omission of CLIENT, its officers, agents, contractors, providers, or employees. In no event shall either party be liable for the consequential damages of the other party.

11. Limitation of Damages for Ordinary Breach • Except in the case of bodily injury and property damage as provided in the insurance and indemnification provisions of Paragraphs 9 and I 0, above, in the event CLIENT claims that PYRO has breached this Agreement or was otherwise negligent in pcrfom1i11g the Production provided for herein, CLIENT shall not be entitled to claim or recover monetary damages from PYRO beyond the amount CLIENT has paid to PYRO under this Agreement, and shall not be entitled to claim or recover any consequential damages from PYRO including, without limitation, damages for loss of income, business or profits.

12. Force Majeurc • CLIENT agrees to assume the risks of weather, strike, civil unrest, terrorism, military action, govem111ental action, and any other causes beyond the control of PYRO which may prevent the Production from being safely dischargml on the scheduled date, which may cause the cancellation of any event for which CLIENT has purchased the Production, or which may affect or damage such portion of the exhibits as must be placed and exposed a necessary time before the Production. If, for any such reason, PYRO is not reasonably able to safely discharge the Production on the scheduled date, or at the scheduled time, or should any event for which CLIENT has purchased the Production be canceled as a result of such causes, CLIENT may (i) reschedule the Production and pay PYRO snch sums as provided in Paragraph 13, or (ii) cancel the Production and pay PYRO such sums as provided in Paragraph 14, based upon when the Production is canceled.

13. Rescheduling Of Event• If CLIENT elects to reschedule the Production, PYRO shall be paid the original Fee plus all additional expenses made necessary by rescheduling plus a 15¾ service fee on such additional expenses. Said expenses will oo invoiced separately and payment will be due in full within 5 days of receipt. CLIENT and PYRO shall agree upon the rescheduled date taking into consideration availability ofpem1its, materials, equipment, transportation and labor. The Production shall be rescheduled for a date not more than 90 Days subsequent to the date first set for the Production. The Production shall not be rescheduled to a date, or for an event, that historically has involved a fireworks production. The Production shall not be rescheduled between June 15th and July 15th unless the original date was July 4th of that same year, or between December 15th and January 15th unless the original date was December 31st of the earlier year unless PYRO agrees that such rescheduling will not adversely affect nom1al business operations during those periods.

14. Right To Cancel-CLIENT shall have the option to unilaterally cancel the Production prior to the scheduled date. If CLIENT exercises this option, CLIENT agrees to pay to PYRO, as liquidated damages, the following percentages of the Fee as set forth in Paragraph 3.1. I) 50¾ if cancellation occurs 30 or more days prior to the scheduled date, 2) 75% if cancellation occurs 15 to 29 days prior to the scheduled date, 3) l 00¾ thereafter. In the event CLIENT cancels the Production, it will be impractical or extremely difficult to fix actual amount of PYRO 's damages. The foregoing represents a reasonable e~1imate of the damages PYRO will suffer if CLIENT cancels the Production.

15. No Joint Venture• It is agreed, nothing in this Agreement or in PYRO's perfom1ance of the Production shall be construed as fonning a partnership or joint venture between CLIENT and PYRO. PYRO shall be and is au independent contractor with CLIENT and not an employee of CLIENT. The Parties hereto shall be severally responsible for their own separate debts and obligations and neither Party shall be held responsible for any agreements or obligations not expressly provided for herein.

16. Applicable Law• This Agreement and the rights and obligations of the Parties hereunder shall be construed in accordance with the laws of California.

In the event that the scope of the Production is reduced by authorities having jurisdiction or by either Party for safety concerns, the full dollar amounts outlined in this Agreement are enforceable.

17. ~ • Any Notice to the Parties pennitted or required under this Agreement may be given by mailing such Notice in the United States Mail, postage prepaid, first class, addressed as follows: PYRO-Pyro Spectaculars North, Inc., P.O. Box 2329, Rialto, California, 92377, or for overnight delivery to 3196 N. Locust Avenue, Rialto, California 92377. CLIENT- City of Rkhmond, 2600 Barrett Avenue, yd Floor, Richmond, CA 94804.

PSNI V-2021-2
1313
Pyro Spectaculars North, Inc.
5301 Lang Avenue
McClellan, CA 95652
Tel: 909-355-8120 :::: Fax: 909-355-9813

CITY OF RICHMOND
Program "A", Rev.# 11
July 3, 2026

18. Modification ofTenus -All terms of the Agreement are in writing and may only be modified by written agreement of both Parties hereto. Both Parties acknowledge they have received a copy of said written Agreement and agree to be bound by said tenns of written Agreement only.

19. SeverabiUty- If there is more than one CLIENT, they shall be jointly and severally responsible to perfonn CLIENT's obligations under this Agreement. This Agreement shall become effective after it is executed and accepted by CLIENT and after it is executed and accepted by PYRO at PYRO's offices in Rialto, California. This Agreement may be executed in several counterparts, including faxed and emailed copies, each one of which shall be deemed an original against the Party executing same. This Agreement shall be binding upon the Parties hereto and upon their heirs, successors, executors, administrators and assigns.

20. Price Firm - If any changes or alterations arc made by CLIENT to this Agreement or if this Agreement is not cxccutc-0 by CLIENT and delivered to PYRO on or before the PRICE FIRM date shown below, or if the Initial Payment is not paid on or before the due date, then the price, date, and scope of the Production are subject to review and acceptance by PYRO for a period of 15 days following delivery to PYRO of the executed Agreement. In the event it is not accepted by PYRO, PYRO shall give CLIENT written notice, and this Agreement shall be void.

PRICE FIRM through May 15, 2026
EXECUTED AGREEMENT MUST BE DELIVERED TO PYRO BY THIS DATE.

Sec PRICE FIRM conditions, paragraph 20, above.

EXECUTED as of the date first written above:

PYRO SPECTACULARS NORTH, INC. CITY OF RICHMOND
By:..· ..:e:::~~::;..,:::::::__:::::_.,,L...___:_=--,,,t.:....::::::__~,t:_--- By: _________________ _ lts:

Date: _5_/4_/2_6 _____ _ Its: _____________________ _
Print Name
Date: ____________ _
APPROVED AS TO FORM:

Shannon Moore, Interim City Attorney
ATTEST:

Pamela Christian, City Clerk of the City of Richmond
SHOW PRODUCER: Pat Dyas
PSNI V-2021-2
BR
1314
Pyro S1>ectaculars North, Inc.
5301 Lang Avenue
McClellan, CA 95652
Tel: 909-355-8120 :::: Fax: 909-355-9813

SCOPE OF WORK
PYRO SPECTACULARS NORTH, INC. ("PYRO")
and
CITY OF RICHMOND ("CLIENT")
Pyro shall provide the following goods and services to CLIENT:

CITY OF RICHMOND
Program "A", Rev.# 11
July 3, 2026

• One Pyro Spectaculars North, Inc., Productions on July 31 2026, at approximately 9: 15 PM, at Barge in Richmond Marina, (Per ordinance) 37° 54'39.40" N; 122° 21" 09.14 W, Richmond, CA, Site. • All pyrotechnic equipment, trained pyrotechnicians, shipping, and pyrotechnic product. • Preproduction Services and Costs for the Production, including advance acquisition of materials and products; design, engineering, programming, handling, staging, storage, and maintenance of products, props, and systems; preparation of drawings, diagrams, listings, schedules, inventory controls, choreography, and computer code; picking, packing, labeling, staging, and loading of equipment, materials, and systems; transportation, and logistics and crew scheduling and support; explosive storage magazines with legally mandated distances, surfaces, security, housekeeping, and access controls; and necessary and appropriate vehicles, including legally mandated insurance, including MCS90 explosives transportation coverage, parking, security, and maintenance. • Application for specific pyrotechnic permits relating to the Production. • Insurance covering the preproduction and Production as set forth in the Agreement with the following limits:

I11sura11ce Requireme11ts
Commercial General Liability
Business Auto LiabilityOwned, Non-Owned and Hired Autos Workers' Compensation
Employer Liability
Limits
$5,000,000.00
$5,000,000.00
Statutory
$1,000,000
CLIENT shall provide to PYRO the following goods and services:

Combined Single Limit- Each Occurrence
(Bodily Injury & Property Damage)
Combined Single Limit- Each Occurrence
(Bodily Injury & Property Damage)
Per Occurrence
• All on-site labor costs, if any, not provided or perfonned by PYRO personnel including, but not limited to, local union requirements, all Site security, Police and Fire Dept. standby personnel, stagehands, electricians, audio and fire control monitors, carpenters, plumbers, clean-up crew. All these additional personnel and services shall be fully insured and the sole responsibility of CLIENT.
• Coordination and any applicable non-pyrotechnic pennitting with the local, state or federal government that may hold authority within the Production.
• Costs of all permits required for the presentation of the Production and the event as a whole. • Provision of a Safety Zone in accordance with applicable standards and all requirements of the authorities having jurisdiction throughout the entire time that the pyrotechnics are at the Site or the load site (if different) on the date of the Production and all set-up and load-out dates, including water security to keep wrnuthorized people, boats, etc. from entering the Safety Zone. • Marine services and all associated costs, including but not limited to, special marine insurance, tugs and barges with tiedowns and anchors which shall be clean and free of debris for PYRO crew workplace, anchor and safety buoy securement and placement, as well as berthing and mating crews. General services required: forklifts, cranes, and other heavy equipment, planks, metal ramps, welders, sand, electrical power, fire suppression equipment, dumpsters, and port-a-john if needed. • General Services including, but not limited to, Site and audience security, fencing, adequate work light, dumpster accessibility, a secure office for PYRO personnel within the venue, secure parking for PYRO vehicles, access to washrooms, tents, equipment storage, hazmat storage, electrical power, fire suppression equipment, access to worksites, necessary credentialing, etc., will be required as necessary.

PSNI V-2021-2
1315

CITY OF RICHMOND
PROPOSAL FOR CITY OF RICHMOND 2026

PREPARED BY
Pat Dyas

PREPARED FOR
Kymberlyn Carson~thrower
June 02, 2026 | Confidential Order ID#: 403072-26-8A 1316 | City of Richmond Page 1 of 3 June 2, 2026

CITY OF RICHMOND
Kymberlyn Carson~thrower
3230 McDonal Ave
Richmond, CA 94804
Pyrotechnics Close Proximity Display Fireworks Firecrackers Theatrical Effects Spark Machines Flames CO2 Cryo Jets Confetti/Streamers Lights Foggers Drones Light Animations Accents
Dear City of Richmond,
Enclosed you will find the below important document(s) that outline our City of Richmond 2026 proposal in detail:

Product Synopsis - Proposal: Provides the specifications of the devices and products to be used in your event.

Pre-production: To confirm your program, kindly submit the fully executed Production Agreement to our office by the stipulated firm price date per the production agreemenet.

Initial payment is due at our office by see production agreement.. The final payment is required by Monday, July 06, 2026. Please be advised that program availability, pricing, and show dates may be subject to alteration if the agreement and payments are not remitted promptly.

If you have any questions, or wish to discuss your program in detail, please do not hesitate to contact me or your dedicated Customer Service Representative, Jacky Becerril at (909) 355-8120.

Sincerely,
Pat Dyas
[email protected]
(808) 866-7411
Pyro Spectaculars North Inc.

June 02, 2026 | Confidential Order ID#: 403072-26-8A 1317 | City of Richmond Page 2 of 3

PYROTECHNIC PROPOSAL

CITY OF RICHMOND
CITY OF RICHMOND 2026 | FRIDAY, JULY 03, 2026
$106,500.00
MAIN DISPLAY (4 ITEMS)

DEVICE NAME QTY TOTAL SHOTS
3" Designer Aerial Salutes 12 60
4" Designer Aerial Shells 5 150
5" Designer Aerial Shells 7 150
6" Designer Aerial Shells 10 108
Main Display Totals 34 468
GRAND FINALE (4 ITEMS)

DEVICE NAME QTY TOTAL SHOTS
3" Aerial Display Shells Multishot Device 6 150
4" Designer Finale Shells 12 60
5" Designer Finale Shells 12 36
6" Designer Finale Shells 6 18
Grand Finale Totals 36 264
📦 Total Items: 8 🔢 Total Quantity: 70 🎆 Total Shots: 732 📂 Product Types: 2 Product descriptions are for specification of product quality, classification, and value. Final product selections will be based on availability, suitability, and overall artistic style.

June 02, 2026 | Confidential Order ID#: 403072-26-8A 1318 | City of Richmond Page 3 of 3 Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Pat M. Dyas
Pyro Spectaculars North, Inc.
1319
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 7:

Professional Services Pyrotechnics
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$5,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($10 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 7:

Professional Services Pyrotechnics
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage.

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 1321
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 7:

Professional Services Pyrotechnics
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
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City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
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City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
1325
City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
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City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
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City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
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City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
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City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
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City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
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City of Richmond
Request for Proposal 3rd of July Fireworks Showcase Display, bidding on 11/14/2025 5:00 PM (PST)

Printed 06/02/2026
PlanetBids
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June 16, 2026
DocID #72095v1
Economic Development
DATE: June 16, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Nannette Beacham, Director of Economic Development Jordon Nesbitt, Administrative Assistant
Subject: Contract with Deonta Allen for the Civic Center Apartments Art Mural
FINANCIAL IMPACT: The proposed appropriation of $73,742.49 represents the required 1.5 percent (percent) public art set-aside
calculated on eligible development costs for the Civic
Center Apartments project pursuant to Richmond
Municipal Code Section 6.50.020. These developer-paid
funds are currently held in the Arts & Culture 1.5 percent Capital Improvements Program Fund and must be
appropriated by the City Council before expenditure.

There is no impact to the General Fund (Account String:
13564065-400201-36048).

PREVIOUS COUNCIL
ACTION:

June 30, 2023
December 17, 2024
March 11, 2025

STATEMENT OF THE
ISSUE:

The City seeks to commission a public art mural for the Civic Center Apartments, a 49-unit permanent supportive housing development located at 425 24th Street.

Following a competitive artist selection process and
recommendation from the Richmond Arts & Culture
Commission (RACC), City staff recommend approval of a
contract with Deonta Allen to design and install the mural, funded through the project’s required 1.5 percent
(percent) public art contribution.

AGENDA
REPORT
1333

June 16, 2026
DocID #72095v1
RECOMMENDED ACTION: APPROVE a contract with Deonta Allen for the design and installation of a public art mural at the Civic Center Apartments in an amount not to exceed $70,000, with a
term commencing on June 16, 2026, and ending June
30, 2027; and ADOPT a resolution to APPROPRIATE
$73,742.49 in developer-paid public art funds currently held in the Arts & Culture 1.5 percent Capital
Improvements Program Fund for contract costs and
related project expenditures - Economic Development
Department (Nannette Beacham 510-215-4600).

DISCUSSION:

About the Project
The City of Richmond, in partnership with Novin Development Corporation through affiliated entity 425 Civic Center LP, is converting the former Motel 6 property at 425 24th Street into the Civic Center Apartments, a 49-unit permanent supportive housing development consisting of 48 studio units and one manager’s unit.

The project is primarily funded through a $14.5 million Homekey grant, supplemented by City financing. The development will provide permanent housing and supportive services to address homelessness in the community.

Pursuant to Richmond Municipal Code Section 6.50.020, eligible City capital improvement projects are required to dedicate 1.5 percent of project costs toward public art. In satisfaction of this requirement, the developer remitted $73,742.49 to the City.

The developer requested that the Arts and Culture Division and the Richmond Arts & Culture Commission (RACC) administer the public art mural project. These funds are currently held within the Arts & Culture 1.5 percent Public Art Capital Improvements Fund.

Artist Outreach and Request for Proposals
In February 2026, the Arts & Culture Division issued an Artist Outreach through PlanetBids and conducted additional outreach to solicit qualified artists for the mural project (Attachment 1). Five qualified artists submitted statements of interest and were subsequently invited to participate in a formal Request for Proposals process. All five artists submitted responsive proposals (Attachment 2). Proposals were evaluated by a review panel consisting of City staff, representatives of the developer, and members of RACC using established evaluation criteria totaling 100 points. Each proposer received a $500 stipend in recognition of the effort required to prepare a proposal. Deonta Allen received the highest overall composite score (Attachment 3).

Following completion of the evaluation process, the recommendation was presented to RACC at a Special Meeting held on April 23, 2026. The Commission recommended approval of a contract with Deonta Allen for the Civic Center Apartments public art mural.
1334

June 16, 2026
DocID #72095v1
Next Steps
Following a competitive, multi-stage selection process and a recommendation from RACC, City staff recommend that City Council approve a contract with Deonta Allen in an amount not to exceed $70,000, with a term through June 30, 2027, for the design and installation of a public art mural at the Civic Center Apartments (Attachment 5).

City staff further recommend that City Council appropriate the $73,742.49 in developerpaid public art fees already held in the Arts & Culture 1.5 percent Capital Improvements Program Fund to support this contract and associated project costs (Attachment 6).

Remaining appropriated funds may be used for permitting, contingency, project administration, or related implementation costs.

Upon City Council approval of the contract and adoption of the resolution appropriating funds, staff will execute the contract with Deonta Allen and issue a notice to proceed.

The artist will work with City staff and the development team to finalize the mural concept, materials, and installation plan. Mural installation is anticipated to be completed by the end of Summer 2026.

DOCUMENTS ATTACHED:

Attachment 1 – Request for Proposals
Attachment 2 – Artist Outreach
Attachment 3 – BidSummary Report
Attachment 4 – Scoring Matrix
Attachment 5 – Contract with Deonta Allen
Attachment 6 – Resolution
1335
Civic Center Apartments Art Proposal
Economic Development Department
City of Richmond
1322 Canal Boulevard
Richmond, CA 94804
RELEASE DATE: Tuesday, March 10th, 2026
DUE DATE: Monday, March 16th, 2026, 3PM
1336
Request For Proposal
City of Richmond – Civic Center Apartments Art

Contents
OVERVIEW......................................................................................................................................4 SITE NARRATIVE..............................................................................................................................4 PROJECT..........................................................................................................................................5 BUDGET ..........................................................................................................................................5 TIMELINE ........................................................................................................................................6 PROPOSAL REQUIREMENTS............................................................................................................6 SCORING/EVALUATION CRITERIA...................................................................................................6 SELECTION PROCESS.......................................................................................................................7 INTERVIEW/PRESENTATIONS......................................................................................................7 PRE-AWARD NEGOTIATIONS ......................................................................................................7 AWARD .......................................................................................................................................8 PROPOSAL SUBMISSION INFORMATION........................................................................................8 GENERAL GUIDELINES ....................................................................................................................8 PUBLIC RECORDS ........................................................................................................................9 INSURANCE REQUIREMENTS ......................................................................................................9 BUSINESS LICENSES.....................................................................................................................9 SANCTUARY CITY CONTRACTING ORDINANCE .........................................................................10 COLLUSION ...............................................................................................................................10 WITHDRAWAL OF PROPOSAL ...................................................................................................10 OWNERSHIP OF DOCUMENTS ..................................................................................................10 ATTACHMENTS .............................................................................................................................11 Attachment 1: Standard Services Agreement with Sanctuary City Compliance Statement.....11 Attachment 2: Insurance Requirements...................................................................................11 Attachment 3: Plans and Specifications....................................................................................11 RELEASE DATE March 10, 2026
CLOSING DATE March 16, 2026
CONTACT Nannette Beacham
Economic Development Director
Email: [email protected]
Phone: (510) 215-4600
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Request For Proposal
City of Richmond – Civic Center Apartments Art

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Request For Proposal
City of Richmond – Civic Center Apartments Art

OVERVIEW
Based on their submissions to the Artist Outreach, the City of Richmond is inviting selected artists to participate in the Request for Proposals (RFP) process for the Civic Center Apartments public art project. Artists who respond with responsive bids will receive a $500 honorarium and be considered for the project.

Civic Center Apartments is a 49-unit affordable housing acquisition and rehabilitation project located in Richmond, California. The development includes forty-eight (48) studio units serving households with incomes at or below thirty percent (30%) of the Area Median Income (AMI), and one (1) one-bedroom manager’s unit. The project is being developed by Novin Development Corporation.

To satisfy its public art obligation to the City of Richmond, Novin Development Corporation has elected to provide publicly accessible artwork on the project site. The selected artist(s) will be asked to develop site-specific artwork that will be integrated into the property and accessible to residents and the surrounding community.

SITE NARRATIVE
Civic Center Apartments is located on 24th Street in Richmond’s central business district. The site is near the Richmond Farmer’s Market, the Richmond Memorial Auditorium and Convention Center, and the Public Library. The surrounding area is primarily residential with single-family homes.

The Nevin Plaza community provides housing for low-income individuals. Elderly and disabled residents of Richmond and Nevin Plaza are served by the Richmond Housing Authority at Nevin Plaza. The Richmond Senior Center is within one block. Historically, the broader Richmond community is known for celebrating its important role as a ship-building center during WWII; and Rosie the Riveter, an allegorical figure honoring American women's labor during WWII. The Richmond Art Center and East Bay Center for the Performing Arts are also important cultural hubs. Geographic highlights include Point Isabel Regional Shoreline Park, and the city’s proximity to the Bay Trail, among many other natural features. Ookwe Park in downtown Richmond was created to honor the Ohlone tribe’s legacy in the area.

Major themes that connect the community include a commitment to diversity, and to hope and compassion. The variety of formal and informal community groups in and around Richmond all contribute to the vibrancy, vitality and equity apparent in daily interactions of the Nevin Plaza community.
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Request For Proposal
City of Richmond – Civic Center Apartments Art

The City of Richmond reiterates in their master plan its commitment to investing in residents to build a healthy community and a strong future employment base. The Public Art Program is meant to enrich the quality of life for the City’s residents by:
• enlivening and beautifying the City environment.
• creating community pride for City residents.
• encouraging and promoting awareness of the City’s rich ethnic, social, and cultural diversity.
• creating a diverse and stimulating cultural environment for citizens of, and visitors to, the City.
• promoting greater economic vitality through the aesthetic enhancement of the City’s public spaces, thereby making Richmond a more attractive environment for regional and local businesses.

PROJECT
Artists should review the attached documents for site specifications, dimensions, and potential artwork locations. Artists are expected to submit a preliminary design proposal, which may include sketches, renderings, or mock-ups illustrating the proposed artwork.

Proposals should also include a proposed color palette and materials that demonstrate how the artwork will integrate with the building and surrounding environment.

See Attachment 3 for building specifications and site details.

BUDGET
This project is funded through the City of Richmond’s 1% Public Art Fund. Based on the overall development costs, the maximum available budget for the artwork should not exceed $70,000.

The selected artist or artist team will be responsible for delivering the completed artwork within this budget. The total project budget must include all costs associated with the artwork, including but not limited to artist fees, design development, materials, fabrication, transportation, insurance, permits (if required), installation, and any other related project expenses.

Artists invited to submit proposals may include an artist fee within their proposed project budget. If a flat fee is proposed, artists should still provide a general breakdown of anticipated hours and project-related costs to demonstrate how the overall budget will be allocated.

The City and project team are particularly interested in strong design concepts that can be successfully realized within the available budget.
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Request For Proposal
City of Richmond – Civic Center Apartments Art

TIMELINE
This project will follow an accelerated timeline. The selected artwork is intended to be shovelready and installed between late spring and summer 2026, subject to the developer schedule for Civic Center Apartments.

Artists should propose project timelines that allow for prompt design development, fabrication, and installation. Proposals demonstrating the ability to meet this expedited schedule and deliver artwork within the project timeframe will be given preference.

PROPOSAL REQUIREMENTS
Proposals should include the following information:
• Artist Statement / Concept Description
A brief written description of the proposed artwork and artistic concept. • Preliminary Design Proposal
Sketches, renderings, or digital mock-ups illustrating the proposed artwork based on the provided site dimensions and locations.
• Materials and Fabrication Approach
A description of the proposed materials and fabrication process. • Project Timeline
Estimated timeline for design development, fabrication, and installation. • Project Budget
A preliminary budget demonstrating how the artwork will be completed within the available project budget, including all associated project costs.

SCORING/EVALUATION CRITERIA
Proposals will be reviewed based on following scoring/evaluation criteria:

Artistic Merit and Design Quality – Strength, creativity, and visual impact of the proposed artwork.
40 Project Timeline and Feasibility – Demonstrated ability to deliver, fabricate, and install the artwork within the project’s accelerated timeline. 20 Budget and Implementation Feasibility – Ability to complete the artwork within the all-inclusive project budget, including design, fabrication, transportation, and installation.
20 1341
Request For Proposal
City of Richmond – Civic Center Apartments Art

Responsiveness to Site and Community Theme – How well the artwork complements the Civic Center Apartments site and contributes to a strong sense of place within the Richmond community.
20 SELECTION PROCESS
Proposals will be reviewed by staff, Richmond Arts and Culture Commissioners, community partners, and other relevant parties. The Richmond Arts and Culture Commission (RACC) will approve the recommendation. City Council/Manager will approve the contract.

INTERVIEW/PRESENTATIONS
Upon request of the City of Richmond, Respondents may be requested to give an oral presentation/demonstration on the proposal, which would include a detailed analysis of how each of the RFP requirements would be addressed should Offeror receive the award. An inperson presentation is preferred but City staff will work with the vendor to determine what is feasible. The demonstration shall be conducted at no cost to the City. The purpose of the presentation is to verify the vendor’s capability, suitability, and adaptability to the performance requirements stipulated in this solicitation.

The City will schedule the interview date, time, and location with the successful finalists. If the vendor fails to participate in the interview on the specified date stipulated, the City may elect to reject the proposal or to re-schedule at its discretion.

Respondents are not guaranteed an opportunity to have an interview. Respondents may be eliminated from consideration based solely on inability to meet minimal requirements and/or review of written proposals. The City shall be the sole judge of the acceptability of the proposal in conformance with the specifications and its decision shall be final.

Respondents will be given advance notice if required to make a presentation.

PRE-AWARD NEGOTIATIONS
After the proposals are opened, but prior to award, the City may elect to conduct negotiations with the highest ranked respondents for purposes of:
• Resolving minor differences and information
• Clarifying necessary details and responsibilities
• Emphasizing important issues and points
• Receiving assurances from respondents
• Cost/budget clarifications
Selection may be made without further discussion, negotiations or Respondent’s presentations; therefore, Respondent shall offer the most favorable terms in response to this RFP. Respondent 1342
Request For Proposal
City of Richmond – Civic Center Apartments Art

must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Respondent shall include information that will enable the City to determine the Respondent’s overall qualifications. The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at a final award decision.

AWARD
When the Review Panel has completed its work, City staff will then recommend to RACC for approval. Once approved by RAAC, the contract will be recommended to the City Manager for approval. The award of a contract to the successful respondent will be at the discretion of the City Manager/City Council. The services provided by the successful bidder shall be governed by a Standard Services Agreement (Attachment 1).

PROPOSAL SUBMISSION INFORMATION
Electronic proposals must be submitted via email to [email protected]. All required sections of the proposal must be included in the submission. Respondent is solely responsible for “on time” submission of their electronic proposal. The City will only receive those proposals that were transmitted successfully. The proposal must be received no later than 3:00 p.m., local time, on Monday, March 16, 2026. The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the Respondent.

All questions must be submitted to [email protected] by Thursday, March 12, 2026 at 3:00 PM. Otherwise, answers to questions received will be provided on the Q&A tab and notification will be sent by Friday, March 13, 2026 by 3:00 PM.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process shall have their proposal rejected for violating this provision of the RFP.

GENERAL GUIDELINES
This RFP does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal 1343
Request For Proposal
City of Richmond – Civic Center Apartments Art

shall not constitute a valid cause of action against the City of Richmond. The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract.

The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFP.

The City reserves the right to:

1. Reject any or all proposals.

2. Issue subsequent Requests for Proposal.

3. Postpone opening for its own convenience

4. Remedy technical errors in the Request for Proposal process.

5. Negotiate with any, all, or none of the Respondents.

6. Solicit best and final offers from all or some of the Respondents.

7. Select one of more Respondents.

8. Accept other than the lowest proposed fees.

9. Waive informalities and irregularities in proposals.

PUBLIC RECORDS
All proposals submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.

INSURANCE REQUIREMENTS
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFP Attachment 2. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.

BUSINESS LICENSES
The successful Respondent and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived. 1344
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City of Richmond – Civic Center Apartments Art

SANCTUARY CITY CONTRACTING ORDINANCE
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Bidders/Proposers must submit the Sanctuary City Compliance Statement, attached to Attachment 1, with their Bid or Proposal.

COLLUSION
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.

WITHDRAWAL OF PROPOSAL
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.

OWNERSHIP OF DOCUMENTS
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project. 1345
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City of Richmond – Civic Center Apartments Art

ATTACHMENTS
Attachment 1: Standard Services Agreement with Sanctuary City Compliance Statement
Attachment 2: Insurance Requirements
Attachment 3: Plans and Specifications
1346
Nannette J. Beacham
Economic Development Director
City of Richmond
February 1, 2026
Email Contract:

[email protected]

CIVIC CENTER APARTMENTS

ARTIST OUTREACH

REQUEST FOR PROPOSALS
1347

ARTIST OUTREACH REQUEST
Civic Center Apartments is a 49-unit acquisition and rehabilitation project with 48 studios serving households with incomes at 30 percent of the Area Median Income (AMI) or below, with 1 one -bedroom manager’s unit.

To satisfy its public art obligation to the City of Richmond, Novin Development Corporation has elected to provide publicly accessible art on the site.

Mural and/or metal fabrication will be executed in materials to be determined but will likely include translating two-dimensional art into stainless steel, aluminum, bronze, glass, glass tile, ceramic tile and/or other materials. An approved fabricator would then execute the chosen artwork design in the identified medium(s) for specific locations at the site.

Therefore, an artist’s prior experience with these materials, or lack thereof, will not be taken into consideration when reviewing images.

Short-listed artists will be invited to respond to a Request for Proposals and will be paid an honorarium for creating site-specific designs for the project. Finalists will be contracted to deliver designs or finished artwork and must be available during the fabrication and installation of the artwork with project management by the Novin Construction Team. 1348

SITE NARRATIVE
Civic Center Apartments is located on 24th Street in Richmond’s central business district.

The site is near the Richmond Farmer’s Market, the Richmond Memorial Auditorium and Convention Center, and the Public Library. The surrounding area is primarily residential with single-family homes.

The Nevin Plaza community provides housing for low-income individuals. Elderly and disabled residents of Richmond and Nevin Plaza are served by the Richmond Housing Authority at Nevin Plaza. The Richmond Senior Center is within one block.

Historically, the broader Richmond community is known for celebrating its important role as a ship-building center during WWII; and Rosie the Riveter, an allegorical figure honoring American women's labor during WWII. The Richmond Art Center and East Bay Center for the Performing Arts are also important cultural hubs. Geographic highlights include Point Isabel Regional Shoreline Park, and the city’s proximity to the Bay Trail, among many other natural features. Ookwe Park in downtown Richmond was created to honor the Ohlone tribe’s legacy in the area.

Major themes that connect the community include a commitment to diversity, and to hope and compassion. The variety of formal and informal community groups in and around Richmond all contribute to the vibrancy, vitality and equity apparent in daily interactions of the Nevin Plaza community.

The City of Richmond reiterates in their master plan its commitment to investing in residents to build a healthy community and a strong future employment base. The Public Art Program is meant to enrich the quality of life for the City’s residents by:
• enlivening and beautifying the City environment.
• creating community pride for City residents.
• encouraging and promoting awareness of the City’s rich ethnic, social, and cultural diversity.
• creating a diverse and stimulating cultural environment for citizens of, and visitors to, the City.
• promoting greater economic vitality through the aesthetic enhancement of the City’s public spaces, thereby making Richmond a more attractive environment for regional and local businesses.
1349

PROPOSAL SUBMISSION INFORMATION
Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Respondent is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made. Respondents will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their proposal was submitted successfully. The City will only receive those proposals that were transmitted successfully. The proposal must be received no later than 3:00 p.m., local time, on March 3, 2026.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process shall have their proposal rejected for violating this provision of the RFP.

If there are any questions, please submit questions via the bid online portal by 3:00 pm, local time, February 13, 2025.

Interested parties may download copies of the abovementioned proposal by visiting the City's web site, www.ci.richmond.ca.us/bids. To download the RFP, new Respondents will be required to register. Once the Respondent downloads any documents relative to a solicitation, that Respondent's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFP.

GENERAL GUIDELINES
This RFP/RFP does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond. The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFP.
1350
The City reserves the right to:
• Reject any or all proposals.
• Issue subsequent Requests for Proposal.
• Postpone opening for its own convenience
• Remedy technical errors in the Request for Proposal process. • Negotiate with any, all, or none of the Respondents.
• Solicit best and final offers from all or some of the Respondents. • Select one of more Respondents.
• Accept other than the lowest proposed fees.
• Waive informalities and irregularities in proposals.

PUBLIC RECORDS
All proposals submitted in response to this RFP/RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.

SUBMISSION CRITERIA
Please submit to PlanetBids:
• Up to twenty (20) images of previous work
• Bio/CV
• Brief Artist Statement (500 words or Less) describing how your work would address the site narrative or connect with the community in a meaningful way.

SELECTION CRITERIA
Proposals will be reviewed by staff, Richmond Arts and Culture Commissioners, community partners, and other relevant parties. The Richmond Arts and Culture Commission (RACC) will select the proposal and approve the final recommendation. 1351
Existing Conditions/Additional Images
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Civic Center Apartments Art
Proposers Scorer #1 Scorer #2 Scorer #3 Scorer #4 Total Average Score Rank Deonta Allen 80 89 90 100 359 89.75 1
Yanoe x Zoueh 90 87 80 95 352 88 2
Bay Area EV LLC (XOCO Collective) 86 82 90 90 348 87 3
Drift Murals 68 87 83 95 333 83.25 4
Debra Koppman 76 80 72 85 313 78.25 5
1417

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Economic Development/Arts and Culture Nannette Beacham [email protected] (510) 215-4600 15252 Civic Center Apartments Art Mural
Deonta Allen 1466 Wright Avenue Richmond, CA, 94804 Deonta Allen (510) 374-8482 [email protected] June 16, 2026 June 30, 2027 70,000.00 1418

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Deonta Allen
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

Deonta Allen
Scope attached.
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Civic Center Apartments Art Proposal
Deonta Allen
(510) 374-8482
[email protected]
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Artist Statement / Concept Description
My work is rooted in celebrating community and the shared natural beauty that connects people.

This mural proposal for the Civic Center Apartments draws inspiration from the vibrant energy of the Richmond Marina and its surrounding San Francisco Bay Trail.

Each section of the design highlights moments of everyday joy, including neighbors walking together, local wildlife, and children riding bikes. At the top, a colorful canopy of flowers surrounds two birds resting together in a nest. The nest symbolizes home, safety, and belonging, an idea that feels especially meaningful for a place like Civic Center Apartments where residents from many backgrounds come together as one community. The birds suggest companionship and mutual care and reflect the supportive relationships among neighbors, seniors, families, and residents throughout the area.

The center of the mural opens onto the natural beauty of Richmond’s waterfront and Bay Trail. A family walking and riding bikes along the path represents movement, exploration, and connection across generations.

Flowers weave throughout the mural and create a vibrant frame around both the people and the landscape. The variety of plants reflects Richmond’s diversity and culture, where many identities, experiences, and traditions grow side by side.

This mural is intended to feel warm, welcoming, and uplifting. By bringing together images of nature, family, and community life, the artwork celebrates the values that connect Richmond, including diversity, compassion, resilience, and hope. It reflects the sense of belonging that residents create together every day.
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Preliminary Design Proposal
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Materials
The mural will be hand painted directly onto the exterior wall surface of the Civic Center Apartments building using professional grade exterior mural paints designed for long term durability. High quality acrylic mural paints will be used for their strong pigmentation, UV resistance, and ability to withstand changing weather conditions. Once completed, the mural will be sealed with a clear, non yellowing anti graffiti protective coating to help preserve the artwork and allow for easy maintenance if tagging occurs.

Fabrication Process
The process will begin with thorough site preparation. The wall surface will be cleaned using a power wash to remove dirt and debris, followed by patching and smoothing of any cracks or surface irregularities as needed.

Once the wall is prepared and primed, the mural design will be transferred onto the surface using either a grid system or digital projection method to accurately scale and position the composition. The painting process will proceed in layers, beginning with larger background areas and gradually building toward mid tones, details, and highlights. This layered approach allows for careful color blending and precision while maintaining the expressive, hand painted quality of the artwork.

After the painting is complete and fully cured, a clear anti-graffiti protective coating will be applied. This final protective layer helps guard the mural against UV exposure, weathering, and vandalism while preserving the vibrancy of the colors over time.

Color Palette
The mural’s color palette is inspired by Richmond’s natural landscapes. Soft blues and turquoise tones reference the nearby waters of the Bay and the open sky, while warm greens reflect the surrounding shoreline trails and native plants. A range of bright floral colors, including coral, golden yellow, pink, lavender, and deep orange will bring warmth and vitality to the composition.

These colors are balanced with softer neutral tones to create contrast and visual clarity from a distance. The palette is designed to feel uplifting and welcoming while remaining harmonious with the surrounding neighborhood. The combination of natural hues and vibrant accents reflects Richmond’s diversity, vitality, and connection to the environment. 1425
Task Timeline Deliverables
Contract Prep April 2026 Execute contract agreement
Site Visit April 2026 Initial planning and site review
Research & community input April 2026 Meet with stakeholders to collect feedback Mural design edit April 2026 Adjust/edit mural design based on feedback Final design approval May 2026 Final mural design submitted/approved Mural fabrication / painting May 2026 - August 2026 Production of mural (on site) 1426
Civic Center Apartments Art Budget
Category Hourly Rate Amount of Hours Total
Salaries
Principal Artist (Deonta Allen) $100 400 $40,000.00
Total Salaries $40,000.00
Materials and Supplies
Paint/Primer $8,000.00
Brushes/trays $1,000.00
Sealer (Protector) $1,000.00
Painters Tape $500.00
Plastic Tarps $500.00
Cleaning materials $500.00
Waste Disposal $1,000.00
Total Material and Supplies $12,500.00
Equipment
Ariel Lift Rental $7,000.00
Power washer $100.00
Total Equipment $7,100.00
Consultants
Photographer/Videographer $1,500.00
Accounting Services $2,000.00
Total Consultant $3,500.00
Overhead
Insurance $500.00
Business License $250.00
Total Overhead $750.00
Contingency $3,000.00
Total Budget $66,850.00
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Milestone Payment Schedule Project total Not to exceed
$70,000.00
Milestone 1 10% EXECUTED CONTRACT $7,000.00
Milestone 2 10% APPROVED DESIGN DRAWINGS $7,000.00
Milestone 3 20% START OF FABRICATION $14,000.00
Milestone 4 30% 50% COMPLETE FABRICATION $21,000.00
Milestone 5 10% 100% COMPLETE FABRICATION $7,000.00
Milestone 6 10% RACC INSPECTION & ACCPTANCE OF COMPLETED ARTWORK $7,000.00 1428
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Deonta Allen Principal Artist
3/15/2026

DALLENARTS
Deonta Allen
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Nannette Beacham Nannette BeachamDeonta Allen
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Nannette Beacham [email protected] Deonta Allen Deonta Allen 1466 Wright Avenue Richmond, CA, 94804 [email protected] 1431
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Deonta Allen
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Deonta Allen
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Deonta Allen
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Deonta Allen
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Deonta Allen
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Deonta Allen
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

Deonta Allen
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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required. 1445
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
1446
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
1447
Waiver and Release of VARA, CAPA, and other Artists’ Rights Waiver and Release of VARA, CAPA, & Other Artists’ Rights In consideration for the City of Richmond (the “City”) selecting ________________________ (the “Artist”) to create artwork for a public art project as further described below (the “Artwork”), the Artist hereby acknowledges and agrees, on behalf of himself or herself, and his or her organization, employees, agents, and/or volunteers, to the following:

VARA/CAPA Release and Waiver
Artist hereby waives any and all rights Artist may have with respect to the Artwork (as further described below) under the federal Visual Artists Rights Act of 1990 (17 U.S.C. sections 106A and 113(d)), the California Art Preservation Act (Cal. Civil Code sections 987 et seq.), and any other local, state, federal or international laws that convey rights of the same nature as those conveyed under 17 U.S.C. § 106A, Cal. Civil Code § 987 et seq. The provisions of this paragraph shall apply to modify Artist’s rights of attribution and integrity as set out in the Visual Artists Rights Act, 17 U.S.C §§ 106A and 113(d) (“VARA”), the California Art Preservation Act, Cal. Civil Code §§ 987 and 989 (“CAPA”), and any rights arising under United States federal or state law or under the laws of another country that convey rights of the same nature as those conveyed under VARA and CAPA, as against the City of Richmond, its officers, officials, employees and agents. The City has the absolute right to change, modify, destroy, remove, relocate, move, replace, transport, repair or restore the images of the Artwork.

Title of Artwork or Public Art Project: ______________________________________________ Location Of Artwork or Public Art Project:___________________________________________ Description of Artwork or Public Art Project:
______________________________________________________________________________ ______________________________________________________________________________ Artist Name/Organization: _______________________
Artist’s Address: _______________________________________________________________ _______________________________ ___________________
Artist Signature: Date:

Deonta Allen Deonta Allen 1466 Wright Avenue Civic Center Apartments Art Mural 425 24th St, Richmond, CA, 94804 Mural and artwork at the Civic Center Apartments 1448
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Deonta Allen
1449
Reso. No. _____