Title: Community Preservation Commercial Property Education Program Description: To address the City Council’s interest in Community Preservation efforts in commercial areas of the City, the Community Development Department’s FY 2024-2025 Work Plan included an objective to create a commercial education and maintenance program. The goal is for Community Preservation Officers to work with the business community to ensure the beautification of San Fernando’s commercial corridors.
Status: On August 19, 2024, the proposed program was presented to the City Council for feedback prior to implementation. Next steps are to finalize an illustrative postcard; distribute the postcard in January 2025, host workshops in February 2025; and conduct walking surveys beginning in March 2025.
Next City Council Action: No additional City Council action required at this time.
Tentative Completion Date: June 2025 (Ongoing).
Title: Graffiti Program (with Public Works)
Description: The City’s efforts to remove, prevent, and prohibit graffiti are governed by Article VII of the Municipal Code. While enforcement is the responsibility of the Director of Public Works, the Community Development Department, specifically Community Preservation Officers, and the Police Department are also involved, especially when graffiti involves criminal activity or gang-related markings.
Graffiti was one of the top concerns during the City Council’s 2024 Strategic Goals planning study session. As part of the FY 2024-2025 Budget, the City Council approved converting two (2) part-time maintenance worker positions into one (1) full time position for the purposes of having a full time staff person dedicated to addressing graffiti.
Status: On March 13, 2024, the City Manager updated the City Council with a draft Standard Operating Procedure (SOP) for addressing graffiti, reports for the My San Fernando App, and details related to two (2) graffiti-related incidents that resulted in arrests.
Additionally, to assist the business community with the cost of abating and graffiti prevention, applying anti-graffiti coating and installing eye-catching vertical landscaping were identified as priority projects for the Small Business Grant Program.
The full-time position has been filled as of August 25, 2024, and has started. Next steps are for the SOP and a reporting matrix for monitoring frequency of location will be finalized and shared with the City Council.
Next City Council Action: Discussion item is tentatively scheduled for January 21, 2025.
Tentative Completion Date: N/A
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Title: Climate Action Resilience Plan (CARP) & General Plan Updates to Circulation and Open Space/Parks Elements
Description: A Climate Action and Resilience Plan (CARP) serves as a strategic framework designed to mitigate the adverse effects of climate change while fostering resilience within communities and ecosystems. Its primary purpose is to identify and implement measures that reduce greenhouse gas (GHG) emissions, adapt to changing environmental conditions, and enhance preparedness for climate-related challenges. The CARP promotes sustainable practices like renewable energy adoption, green infrastructure development, and carbon footprint reduction initiatives, while fostering collaboration among stakeholders and supporting innovation in green energy. A grant from the California Governor’s Office of Planning and Research was received to complete the CARP and for updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/Park-Recreation elements.
Status:
• CARP Phase 1: Completed and presented to City Council in February 2024 with data collection, a GHG Emissions Inventory, and a Vulnerability Assessment. • CARP Phase 2: Ongoing, focusing on identifying strategies and actions to mitigate climate change through GHG emission reductions in the most cost-effective manner and include strategies for climate adaptation and resilience. Extensive community engagement, led by Pacoima Beautiful, Fernandeño Tataviam Band of Mission Indians (FTBMI), and Climate Resolve, is a key component.
• Grant: On April 2, 2024, the City Council accepted the California Governor’s Office of Planning and Research Grant and appropriated the funds. The City Council also approved a professional services agreement with Rincon Consultants Inc. to complete the CARP and General Plan updates.
• General Plan Update: The final CARP will support updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/ Park-Recreation elements. All activities are to be completed by January 31, 2026. • Community Engagement: Community engagement activities are planned throughout 2024-2025. The first Planning 101 workshop was held on September 28, 2024, from 10 a.m. to 2 p.m. at Recreation Park. The second activity was a Community Meeting on November 16, 2024, at Las Palmas Park from 9 a.m. to 10:30 a.m. The Walk Shop scheduled for December 7, 2024 was rescheduled to after the New Year to have more time to promote the event. Website description has been updated.
Next City Council Action: The CARP and updates to the General Plan are tentatively scheduled for a public hearing before City Council in April 2025.
Tentative Completion Date: January 31, 2026
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Title: Mixed Use and Specific Plan Overlay Districts
Description: The City’s Housing Element includes applying a mixed-use overlay to 112 parcels that are currently zoned C-1 and C-2. It also includes expanding some of the overlays to specific parcels in the SP-5 zone. This is aimed at increasing the City’s housing capacity to meet our Regional Housing Needs Assessment (RHNA) obligation of 1,795, but will also create flexibility for existing properties to allow either 100 percent residential or residential mixed with commercial uses.
The State requires any rezoning that is necessary to meet a city’s RHNA obligation to be completed by October 2024. While this work was to be funded by the SCAG 2.0 grant, because of the State deadline and the uncertainty of the funding staff moved forward with procuring a consultant to begin the work.
Status: Community Engagement efforts leading up to the public hearing included updated project description on the City’s website: https://ci.san-fernando.ca.us/communitydevelopment/#planning; a survey to obtain opinions regarding mixed use development design; two virtual workshops for property owners to explain the details and benefits of the overlays; a stakeholder meeting; and a Planning and Preservation Commission workshop on September 9, 2024.
A public hearing was scheduled before the Planning and Preservation Commission on October 14, 2024. The Commission voted to recommend the City Council not adopt an ordinance amending the Zoning Code to establish a mixed use overlay and amend the City’s zoning map. In addition, the Commission adopted a resolution recommending the City Council amend the Corridors Specific Plan Land Use Map to add the Downtown and Flex Use Overlays to certain properties.
A public hearing was held on November 18, 2024. The item was continued to December 2, 2024, to allow staff to provide the requested information. The item was continued to January 21, 2025 to allow staff to provide additional information.
Next City Council Action: A continued public hearing is scheduled for January 21, 2025, to introduce ordinances for first reading.
Tentative Completion Date: TBD (tentatively the effective date of the proposed ordinance).
Title: Zoning Code Reorganization
Description: The City’s Housing Element includes programs and policies aimed at amending the Zoning Code to comply with State Housing Law. The scope of work includes various zoning code amendments, establishing processing policies and monitoring programs as well as reformatting the current zoning code to be more user friendly for staff and the public.
Status: While this work was to be funded by the SCAG 2.0 grant, because of the uncertainty of the funding and the compliance concern, staff moved forward with procuring a consultant to begin the work. The project has been kicked off and an outline of the zoning code is underway.
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The zoning code updates pertaining to landscape standards and outdoor dining on private property will be incorporated into this update.
Next City Council Action: A public hearing is tentatively scheduled for February 3, 2025, to introduce an ordinance for first reading.
Tentative Completion Date: March 2025 (tentatively the effective date of the proposed ordinance).
Title: SCAG REAP 2.0 Grant
Description: The City was awarded $791,818 under the SCAG REAP 2.0 Housing Infill on Public and Private Lands (HIPP) Program and $333,182 under the Subregional Program (SRP) for a total of $1,125,000. On January 25, 2024, the City was notified of the Governor’s 2024-2025 State Budget proposal that included budget cuts including a reversion of the SCAG’s REAP 2.0 programs. Fortunately, on July 29, 2024, the City was notified the REAP 2.0 program was able to resume and the City would receive its full award. SCAG immediately began working with the City to refine the scope of work (SOW), budget, and schedule.
The City’s final SOW consists of five sub-projects that were identified as programs in the City’s 2021-2029 Housing Element. In summary they are:
• Develop strategies for preventing displacement and maintaining affordable housing for disadvantaged community members and establishing supportive programs for tenants and homeowners to prevent displacement and affirmatively further fair housing. This will be in the form a Community Stabilization Manual.
• Update the 2002 Historic Survey to identify eligible historic resources throughout the City to promote conversion or preservation of historic commercial buildings into housing while also promoting improvement or expansion of residential buildings to maintain quality of existing housing, neighborhoods, and health of residents, and to address overcrowding.
• Update the City’s density bonus ordinance to comply with state housing law and to establish a local density bonus ordinance with incentives encouraging affordable housing. • Complete a comprehensive update to the Zoning Code and Corridors Specific Plan 5 (SP-5) to allow residential land use in currently restricted areas, increase development capacity for housing on underutilized or vacant infill sites, streamline the review process and comply with the latest state housing laws.
• Review and update the City’s development process for housing developments to ensure potential barriers that may hinder housing construction are removed and a smoother and more efficient approval process for housing projects.
Status: On October 21, 2024, the City Council adopted a resolution accepting the Southern California Associations of Governments’ Regional Early Action Program 2.0 Grant and authorizing January 6, 2025 Special & Regular Meeting Page 154 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
a Memorandum of Understanding to implement the grant program. SCAG will no longer be able to procure a consultant on behalf of the City. The City will procure the consultant. A Call for Service was issued out on November 7, 2024, to the pre-approved on-call list of consultants. The goal would be to begin work in January, 2025 as the deadline for funds to be expended has been extended to June 30, 2026.
On November 7, 2024, a call for professional service was issued to the planning consultants on the City’s on-call as needed. The proposals were due on December 5, 2024. Two proposals were received. Staff is currently reviewing proposals and interviews are scheduled on January 9, 2025 with each of the firms.
Next City Council Action: Consideration to approve a professional services agreement with a firm to implement the SCAG REAP 2.0 grant program is tentatively scheduled for February 3, 2025.
Tentative Completion Date: June 30, 2026
Title: Landscape Ordinance
Description: The City Council adopted Urgency Ordinance No. U-1725 on March 18, 2024. It is effective for a period of one year from date of adoption. The Urgency Ordinance enacted a temporary moratorium on the installation of artificial turf and synthetic grass pending the study and development of reasonable regulations. Therefore, the Planning Division is working with a consultant to update the existing Municipal Code with comprehensive city-wide landscape standards including permanently prohibiting the installation of synthetic grass and artificial turf.
Status: On August 12, 2024, the Planning and Preservation Commission discussed potential regulations. Commissioners requested additional information, recommendations and visual illustrations of potential regulations. A second discussion was held on September 9, 2024. The proposed ordinance has been drafted, including illustrations demonstrating the difference between current and proposed regulations. This has been posted to the City’s website to solicit public comments and inform the public prior to the hearing at the Planning and Preservation Commission.
This amendment has been integrated into the Zoning Code reorganization.
Next City Council Action: A public hearing is tentatively scheduled for February 3, 2025, to introduce ordinance for first reading.
Tentative Completion Date: March 2026 (tentatively the effective date of the proposed ordinance).
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Title: Outdoor Dining Ordinance
Description: As a continued work plan objective from FY 2023-2024, Community Development is working with Public Works to establish a new outdoor dining program to promote pedestrian friendly and community focused design.
Status: A proposed ordinance has been drafted for outdoor dining in the public right of way as well as on private property. A draft PowerPoint has also been drafted to summarize the ordinance to share and solicit feedback from businesses. The draft ordinance and power point have been posted on the City’s website. Draft ordinance and power point will be shared with the Planning and Preservation Commission to receive feedback.
The amendment to the zoning code has been incorporated into the zoning code reorganization and update that will be presented to Planning and Preservation Commission on January 13, 2025.
Next City Council Action: A public hearing is tentatively scheduled February 18, 2025, to introduce an ordinance for first reading.
Tentative Completion Date: March 2026 (tentatively the effective date of the proposed ordinance).
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Public Works.
Title: Carlisle Green Alley Reconstruction Project
Description: The Carlisle Green Alley Project will revitalize an underutilized alley into a vibrant linear green space. Through a combination of strategic planning and sustainable design, this project seeks to enhance urban landscape, foster environmental sustainability, and promote healthier, more vibrant neighborhoods. The development will include a safer walking and biking route, enhanced with shade trees and lighting to encourage active transportation and community engagement. The landscape will be revitalized with the planting of over 200 trees and native plants, enriching the area’s biodiversity. Permeable surfaces will be installed to facilitate groundwater infiltration, improving water quality and reducing runoff. Additionally, the construction of bioswales will naturally filter stormwater, mitigate flooding, and bolster the area’s environmental resilience.
Status: On September 3, 2024, the City Council approved a Professional Services Agreement with TreePeople for project management. Once the project management agreement has been executed, the City will advertise a Request for Proposals for Engineering Design of the project.
Carlisle Street Green Alley Project Tentative Timeline
Milestones Tentative Date
• Recommend Award of Design Consultant Contract 1/6/2025 • Concept Deadline 2/28/2025
• Design 60% 5/29/2025
• Design 100% 8/29/2025
• Advertise 9/1/2025-9/26/2025
• Recommend Award of Construction Contract 10/13/2025
• Construction 11/3/2025-5/1/2026
• Notice of Completion 5/18/2026
• Project Closeout June 2026
Next City Council Action: Approve and award a Professional Services Agreement for Engineering Design Services, tentatively scheduled for January 2025.
Tentative Completion Date: June 2026
Title: Calles Verdes Project
Description: The Calles Verdes Project marks a collaborative effort between the City and TreePeople aimed at enhancing the City’s infrastructure to effectively manage stormwater and nuisance water. Through the implementation of innovative techniques, the project endeavors to construct bioswales across strategic locations within City streets and parking lot. Specifically, the project entails the installation of bioswales along Maclay Avenue, stretching from San Fernando Road to Kewen Street, alongside the creation of bulbouts at key intersections including Maclay Avenue and Celis Street and Maclay Avenue and Pico Street. Furthermore, the initiative January 6, 2025 Special & Regular Meeting Page 157 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
includes the integration of bioswales and cooling pavement within Parking Lot No. 4, as well as promoting sustainable water management practices. These bioswales and bulbouts will feature strategically placed curb cuts to redirect stormwater and nuisance water away from the street’s surface, while simultaneously fostering the growth of greenery within the landscaped parkways.
Additionally, street trees will be planted to further enhance the aesthetic and environmental benefits of the project. In Parking Lot. No. 4, trees and bioswales will be incorporated within the existing concrete parking lot medians.
Status: Design Team is currently working on finalizing the design. Upon completion of design, the City will advertise the project for construction.
Next City Council Action: Once design is finalized and construction bids are received, a recommendation to award a construction contract will be presented to City Council. Tentatively scheduled for February 2025.
Tentative Completion Date: December 2026
Title: Las Palmas Park Revitalization Project
Description: The Las Palmas Park Revitalization project encompasses a comprehensive array of amenities aimed at enhancing the park’s functionality, aesthetics, safety, and sustainability. The project includes new multi-purpose field lighting, renovating three baseball fields with lighting, renovating existing restroom/concession building at Ballfield 1, renovating basketball courts with lighting, renovating existing playground with ADA accessibility, constructing a new splash pad with a new prefabricated restroom building to meet the code requirements of the splash pad, renovating existing outdoor exercise equipment, renovating picnic shelters with walking path lighting, and striping of basketball/roller derby.
Status: The project is currently under design. The latest plans submitted to staff for review were at 60%. The current design that incorporates all of the amenities desired by the community is significantly over budget. On October 16, 2024, staff met to discuss current project budget and measures to reduce project scope. Staff will be presenting recommendations to City Council in January 2025.
Next City Council Action: Discussion and Consideration to adjust the design based on budget constraints is tentatively scheduled for January 2025.
Tentative Completion Date: December 2026
Title: Pioneer Park Playground Renovation Project
Description: The Pioneer Park Playground Renovation project aims to revitalize the existing playground area, making it safer, more engaging, and inclusive space for the community. The playground will include age appropriate equipment, inclusive structures, musical elements, surface mat, and shade coverage.
Status: Contractor is currently working on final punchlist items.
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Next City Council Action: No City Council action required at this time. A grand opening will be scheduled once construction is complete; tentatively January 2025/February 2025.
Tentative Completion Date: January 2025
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Title: Cindy Montañez Natural Park Improvements & Maintenance Description: In June 2023, City Council accepted a $7.5 million grant for the Pacoima Wash Connectivity Project, funded through the California Department of Transportation (Caltrans) to complete the Pacoima Wash Bike Path Project and make improvements to the Cindy Montañez Natural Park. Improvements to the Park include extending the bike path to Foothill Boulevard, new lighting, restroom facilities, and restoration of walking paths, bridges, and vegetation throughout the park. A permanent Cindy Montañez memorial sign will also be purchased and installed.
Ongoing maintenance of the Park including watering, mulching, stump removals, tree removals, weeding, brush removals, tree pruning, creek clean-up, and trash disposal, is required.
Status: In June 2024, staff began meeting with community organizations that have the knowledge, expertise, and resources to properly maintain a “natural park” to explore possible partnerships to provide adequate ongoing maintenance. Staff has met with TreePeople as well as Tataviam Conservation Corps to discuss possible partnerships for ongoing maintenance. As part of their tree planting services, TreePeople staff currently visits weekly to hand-water the native plants and trees due to the vandalism of the park’s irrigations system. To support the health of these plants, they also apply mulch to help conserve moisture and prolong water availability. Additionally, the team repairs protective cages around newly planted vegetation and actively removes invasive species. Preparations are underway for the planting of 100 native plants this fall through the Calles Verdes grant.
On August 21, 2024, staff discussed utilizing Tataviam Conservation Corps to assist with the park’s upkeep through funding received by the Fernandeño Tataviam Band of Mission Indians. Their responsibilities would include creek clean-up, weed and brush removal, tree pruning, trail maintenance, tree stump removal, and trash disposal on a bi-weekly basis.
A maintenance agreement with the Fernandeño Tataviam Band of Mission Indians was approved by City Council on October 21, 2024.
Next City Council Action: No City Council action at this time. Staff will be preparing a Request for Proposals for Design Engineering Services for Phase 2.
Tentative Completion Date: On-going
Title: HSIP Traffic Signal Modification Project
Description: The Highway Safety Improvement Project (HSIP) Cycle 8 involves upgrading traffic signals at nine (9) locations in the Metrolink Corridor (San Fernando Road and Truman Street).
The traffic signal modifications will consist of removal and installation of new signal poles, pedestrian heads, pedestrian push buttons, LED luminaires, street name signs, controllers, wiring, curb ramps, signing, striping, etc. The nine (9) intersections include:
1. Hubbard Avenue at San Fernando Road
2. Hubbard Avenue at Truman Street
3. Hubbard Avenue at First Street
4. Maclay Avenue at San Fernando Road
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5. Maclay Avenue at Truman Street
6. Maclay Avenue at First Street
7. Brand Boulevard at San Fernando Road
8. Brand Boulevard at Truman Street
9. Wolfskill Street at Truman Street
Status: The City’s contractor, Alfaro Communications Construction, Inc. continues to work on the rewiring of the intersection of Truman Street and Maclay Avenue. At three (3) project intersections, the contractor has been experiencing issues with removing the wiring from the existing conduit in order to install the proposed new wiring. The installation of new conduit will be needed to complete the proposed work. Staff intends to request authorization from the City Council for additional funding for the project to cover the cost of additional unforeseen work.
Next City Council Action: Staff will be requesting an increase to the project budget at the January 6, 2025 City Council meeting.
Tentative Completion Date: February 20, 2025
Title: Citywide Traffic Signal Synchronization Project
Description: The Citywide Traffic Synchronization Project involves upgrades of controller systems at 13 locations throughout the City. The traffic signal modifications will include installation of new Global Positioning System (GPS) units, traffic signal controllers, traffic signal cabinets, conduit, conductors, pull boxes, etc. Following the installation of new equipment, updated traffic signal timing charts will be inputted to synchronize traffic signals.
The locations that form part of the project are the following:
1. Truman Street at South Workman Street
2. San Fernando Mission Boulevard at San Fernando Road
3. San Fernando Mission Boulevard at Pico Street
4. San Fernando Mission Boulevard at Hollister Street
5. San Fernando Mission Boulevard at Kewen Street
6. San Fernando Mission Boulevard at Mott Street
7. San Fernando Mission Boulevard at O’Melveny Street
8. North Maclay Avenue at Library Street
9. North Maclay Avenue at Fifth Street
10. North Maclay Avenue at Seventh Street
11. North Maclay Avenue at Eighth Street
12. South Brand Boulevard at Celis Street
13. South Brand Boulevard at Kewen Street
Status: Following procurement of traffic signal controllers and cabinets, construction is anticipated to begin in January 2025.
Next City Council Action: Acceptance of the project as completed, tentatively scheduled for March 2025.
Tentative Completion Date: February 2025
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Title: Curb Painting, Street Striping, and Street Markings Description: The Los Angeles County Department of Public Works (County) has been contracted to repaint pavement markings and striping with thermoplastic paint, including crosswalks, centerlines, stop legends, and curbs restrictions etc.
Status: The Los Angeles County Public Works Department (LACPWD) continues to stripe and install pavement markings throughout the City as part of the City’s Citywide Street Striping project. Work may involve weekend work in order to focus on school zones with minimal traffic impact. The work involves restriping crosswalks, stop bars and pavement legends (i.e., STOP, Railroad Crossing) and restrictive curbing (red, yellow, green, blue and white). Work is scheduled to be completed in December 2024. Work began on August 5, 2024. The County has completed approximately 85% of the project as of end of December 2024. Pending work includes painting the centerlines, curbs and any potential punch list items.
Next City Council Action: N/A
Tentative Completion Date: December 2024
Title: Citywide Signage Upgrades
Description: Replacement and installation of various signs. The project consist of several types of sign replacements including but not limited to traffic signs, wayfinding signs and trolley signs. The project will replace faded signs citywide including but not limited to: stop signs, speed limit signs, street sweeping, crosswalk signs, street name signs, wayfinding signs, and trolley signs. This project will be performed in phases; Phase I will consist of wayfinding and trolley signs. Phase II will consist of regulatory, warning and guide signs. The City plans to coordinate with Los Angeles County Public Works for Phase II sign replacement.
Status: Staff will prepare a Request for Proposals (RFP) to send out to sign manufacturers and installers for the wayfinding and trolley signs
Next City Council Action: Award of Contract for the manufacturing and installation of wayfinding and trolley signs is tentatively scheduled for February 2025.
Tentative Completion Date: Phase I to be completed in Spring 2025 Title: Bus Shelter Rehabilitation Project
Description: The Bus Shelter Rehabilitation Project involves the installation of new bus shelters and bus benches at eight (8) bus stop locations, removal and reconstruction of damaged and non-ADA compliant wheelchair ramps, sidewalks and drive approaches, relocation/adjustment traffic signal/street lighting boxes and water meters, etc.
Status: A construction contract was awarded to R.C. Becker, Inc. on November 18, 2024.
Submittal of bonds and insurance as well as execution of construction contract is underway.
Construction is anticipated to begin in January 2025.
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Next City Council Action: Acceptance of project as completed is tentatively scheduled for March 2025
Tentative Completion Date: Start of construction planned for December 2024 with completion in February 2025.
Title: Pacoima Wash Bikeway Project
Description: The San Fernando Pacoima Wash Bikeway and Pedestrian Path Project Phase I consists of constructing a bikeway and installing a prefabricated pedestrian bridge along the Pacoima Wash Channel from Fourth Street (Bradley Avenue) to Cindy Montañez Natural Park (Eighth Street). The project will connect students and San Fernando residents to a new non-motorized trail, offering opportunities for recreation and increased bike and pedestrian commuting options along local streets as noted in the City’s Safe and Active Streets Plan, encouraging connectivity to wider bike and pedestrian network in neighboring communities within the City of Los Angeles. The project entailed construction of a 12 foot wide, 1.34-mile long Class I asphalt concrete bikeway, bioswales, retaining walls, prefabricated pedestrian bridge, installation of rectangular rapid flashing beacons, welded wire fence, solar lights, bollards, signage, striping, and markings, as well as access ramps. The contractor is currently working on final punch list items.
Status: Construction is 95% complete.
Next City Council Action: Notice of Completion, scheduled for January 2025.
Tentative Completion Date: January 2025
Title: Parking Management Program (Residential Permit Parking) Description: Residential – Create a residential permit parking program by conducting a thorough review of the municipal code to identify recommended updates that incorporate statewide policies and regulations. Review and update existing operational policies and enforcement guidelines to ensure that the program is fair and equitable throughout the City. Data will also be collected to assist in making data driven decisions as it relates to curb and parking management.
At the conclusion of this project, City Council will be presented with a Residential Parking Action Plan that will include a thorough review of existing processes and procedures along with recommendations for updates and a proposed implementation plan for adoption.
Commercial – As part of the Downtown Master Plan, which encompasses all of the City’s major commercial corridors, updated parking data has been collected and recommendations for best practices will be presented by Walker Parking consultants. Additionally, staff is working to upgrade all parking meters in the commercial corridors to smart meters that accept both coins and credit cards.
Status: On July 15, 2024, the City Council approved a Professional Services Agreement with Dixon Resources Unlimited for Residential Parking Program Implementation Services. City staff held an initial kick-off meeting with the consultant in August and is working to schedule an Ad Hoc January 6, 2025 Special & Regular Meeting Page 170 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
meeting to review the schedule and community engagement planOn September 16, 2024, a Joint City Council/Planning and Preservation Commission meeting was held to discuss the Downtown Master Plan, this included a discussion on parking in the commercial corridors. On October 7, 2024, the City Council awarded a contract to IPS Solutions Inc. to upgrade all parking meters in the downtown area to smart meter.
On November 6, 2024, City staff and Dixon Resources Unlimited met with the Ad-hoc Committee to discuss the Residential Parking Permit Implementation Project and obtain relevant feedback.
Additionally, On November 21, 2024, the first of multiple residential parking permit related community outreach meetings was held at Las Palmas Park. Seventeen members of the community attended the meeting and provided substantial feedback on the proposed program; the meeting lasted over two (2) hours.
Next City Council Action: A Presentation of guidelines for proposed Residential Parking Program is tentatively scheduled for April 2025.
Tentative Completion Date: July 2025
Title: City Facility Condition Assessment Report
Description: The Facilities Condition Assessment (FCA) report is a comprehensive evaluation of the current condition of all city owned facilities (buildings).This report is used to assess the physical state of the facilities, identify deficiencies, and estimate the costs associated with repairs, maintenance, and capital improvements. Key Components of a Facilities Condition Assessment Report: Inventory of Assets: A detailed list of all the assets being assessed, including buildings, infrastructure, and equipment. Visual Inspections: On-site inspections of the facilities to assess the condition of structural, mechanical, electrical, plumbing, and other building systems. Condition Ratings: Assigning condition ratings or scores to different components based on their current state, typically ranging from “excellent” to “poor.” Deficiency Identification:
Identifying and documenting deficiencies or issues that need to be addressed, such as structural damage, outdated systems, or safety hazards. Cost Estimates: Providing cost estimates for the repairs, replacements, and improvements needed to bring the facilities up to desired standards or maintain their current state. Prioritization: Recommendations for prioritizing repairs and maintenance based on factors like safety, regulatory compliance, and potential impact on operations. Life Cycle Analysis: Analyzing the expected remaining useful life of building systems and components to plan for future replacements or upgrades. Recommendations: Strategic recommendations for maintaining, repairing, or upgrading the facilities, including short-term and long-term plans. Facility Condition Index (FCI): A metric often included in the report that provides a snapshot of the overall condition of the facility. It is usually calculated by dividing the total cost of repairs by the replacement cost of the facility.
The purpose of the FCA report includes; Strategic Planning: Helps organizations plan and budget for maintenance, repairs, and capital improvements over time. Resource Allocation: Assists in allocating resources more effectively by identifying priority areas. Risk Management: Identifies potential risks related to the physical condition of the facilities that could affect safety, compliance, or operations. Compliance: Ensures that facilities meet regulatory requirements and January 6, 2025 Special & Regular Meeting Page 171 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
industry standards. Improvement Tracking: Provides a baseline to measure the progress of facility improvements over time.
FCA reports are commonly used by property owners, facility managers, government agencies, and educational institutions to manage their physical assets and make informed decisions about maintenance and capital investments.
Status: Project kick-off meeting was held on October 16, 2024.
Next City Council Action: An overview of the data analysis conducted by Brightly is tentatively scheduled to be presented in January 2025.
Tentative Completion Date: June 2025
Title: Fixed Route ADA Sidewalk Improvement Project
Description: The Fixed Route ADA Sidewalk Improvement Project consists in upgrading damaged and non-ADA compliant sidewalks, drive approaches, curb and gutters, wheelchair ramps, etc., along transit routes: Truman Street, from Brand Boulevard to Maclay Avenue; Hubbard Avenue from San Fernand Road to First Street; and Seventh Street and Harding Avenue.
Status: Determine detailed scope of work, field-checking sites, preparing cost estimates, preparing project specifications, identifying conflicting utilities, identifying business access that will be impacted by proposed construction. Complete project specifications and construction quantities, and advertise project for construction.
Next City Council Action: Award a construction contract, tentatively scheduled for February 2025.
Tentative Completion Date: Planned construction completion date is April 2025.
Title: Las Palmas HVAC Project
Description: Las Palmas Park is one of the City’s primary community centers that hosts many in-person programs and activities each week. It also serves as one of the City’s two (2) cooling centers during the hot summer months. Consequently, a functioning heating, ventilation and air condition (HVAC) system is imperative at this community center. Using ARPA funding, City Council has approved funding for partial replacement of the HVAC system at Las Palmas Park.
Due to funding, the project is limited to upgrading the unit that serves the gym as it is the most used part of the building for events.
Status: On August 19, 2024, the City Council awarded a contract to Carrier Corporation. There is 10-12 week lead-time to receive equipment.
Next City Council Action: Acceptance of project, scheduled for winter 2025.
Tentative Completion Date: Winter 2025
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Title: Emergency Generator Installation at Las Palmas and Recreation Park Facilities Description: Having emergency generators at a park cooling centers serves several important purposes, especially during extreme weather events or power outages. A generator ensures that cooling centers remain operational during power outages, which are common during extreme weather, allowing them to provide essential services such as air conditioning, lighting, and power for critical equipment like medical devices and refrigeration units. These centers offer a safe haven for vulnerable populations, including the elderly and those with medical conditions, and serve as a hub for community resilience by providing a dependable place for residents to gather, receive information, and access resources during emergencies. Additionally, they support the coordination of emergency services, distribution of supplies, and help protect public health by reducing heat-related illnesses and fatalities. By ensuring the center's functionality, emergency generators demonstrate preparedness and reliability, reinforcing public trust and establishing the cooling center as a vital part of the local emergency response plan.
Overall, emergency generators at the park cooling centers are a critical investment in community safety and resilience, ensuring that the center can provide essential services and a safe environment regardless of power grid stability.
Status: Two (2) generators have been received and placed on their respective concrete pads. The design for connecting generators to the switching mechanism and to the building is currently in plan check.
Next City Council Action: Approve Notice of Completion in January 2025.
Tentative Completion Date: January 2025.
Title: Civic Center Beautification (Painting) Project
Description: The Civic Center Beautification Project includes minor wall repairs, pressure washing block walls, painting the exterior of City Hall and the Police Department, and applying wood stain to wood surfaces. City Hall and the Police Department will remain open for business during the project.
Status: On August 5, 2024, the City Council awarded a contract to US National Corp. The project began September 2024. Staff obtained a quote from US National Corp to paint the entrance lobby of City Hall and the exterior of the Police Station. The change order amount came within the projects’ budgeted amount and will proceed with the work. At the October 21 City Council meeting, a color selection was made for the San Fernando Police Department. Additional modification, including color changes, relocation of the city seal at the frontage of the building and the additional of lettering to the city hall building were requested. The contractor provided updated renderings of the proposed exterior paint scheme for City Hall, which were approved by City Council on November 18, 2024. Work began on the improvement on November 26, 2024.
Next City Council Action: Notice of Completion is expected to be presented to City Council in March 2025.
January 6, 2025 Special & Regular Meeting Page 173 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Tentative Completion Date: January 2025
Title: Urban Forest Management Plan
Description: An Urban Forest Management Plan (UFMP) is a comprehensive blueprint for the sustainable care and stewardship of trees within the City. It encompasses a range of strategies aimed at preserving, enhancing, and effectively managing the City’s urban forest ecosystem.
These strategies in the UFMP include tree preservation, strategic planting initiatives, routine maintenance activities, and continuous community engagement efforts.
Status: On May 6, 2024, the City Council approved the Urban Forest Management Plan. Direction during that meeting included the following follow up items:
• Policy for the removal of trees
• Creation of Tree Commission and specific responsibilities • Define what “Tree City USA” actually stands for
Additionally, at the August 12, 2024 Planning and Preservation Commission meeting, the role of the Commission as the City’ Tree Commission was discussed.
Next City Council Action: Review of updated policies per direction on May 6, 2024.
Tentative Completion Date: January 2025
Title: Downtown Trash Enclosures
Description: Renovate City owned trash enclosures in the San Fernando Mall area, to include doors, roofs, security and enhance appearance. Trash enclosures located in alleys parallel and north and south of San Fernando Road.
Status: Initial surveys of existing trash enclosure sites at the San Fernando Mall have been completed. Preparing concept designs for trash enclosures, preliminary cost estimates and project schedule. Plan to construct prototype trash enclosure to evaluate before constructing the remaining trash enclosures. On October 7, 2024, the City Council received and filed a presentation on Downtown Mall area trash enclosures.
Next City Council Action: Present design renderings and cost estimates of trash enclosures is tentatively scheduled for February 2025.
Tentative Completion Date: Pending City Council direction, planned construction completion date is summer 2025.
Title: City Owned Right-of-Way Beautification
Description: Improving city-owned rights-of-way (ROWs) for beautification is a multi-faceted effort that enhances the visual appeal, functionality, and environmental quality of public spaces such as streets, medians, sidewalks, bikeways and easements.
Status: City Own Right of Way Beautification Streetscape (Parkways, Medians and Islands) - Working with the water division, operation staff is reestablishing the necessary infrastructure to January 6, 2025 Special & Regular Meeting Page 174 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
support healthy vegetation within the city’s public right-of-ways, this work is including the replacement of backwater flow devices, irrigation components and electrical/control wiring which have been stole. Staff is in the process of developing a comprehensive list of work activities for all location including city entrances islands, parkways, bikeway and medians. This includes review of the large planter pots along the Maclay Corridor.
Vacant Tree wells - Staff has request information on available species and estimated cost for replacement trees for the vacant tree wells in the downtown area. Once the trees are procured planting will take place this Fall. Fall is considered the best time of planting trees for several reasons which include, cooler temperatures, adequate soil moisture, root growth focus, less pest and disease pressures, less competition from weeds, easier soil conditions as well as period for spring growth preparation.
Next City Council Action: No City Council action anticipated.
Tentative Completion Date: Ongoing.
Title: Project Labor Agreement
Description: A Project Labor Agreement (PLA) is a pre-hire collective bargaining agreement establishing the terms and conditions of employment for a specific construction project. In general, PLAs are often used on large-scale construction projects to support labor relations, establish uniform work conditions, and potentially mitigate labor disputes.
To evaluate if a Project Labor Agreement is suitable for an organization, staff is researching the following information to be presented to City Council for consideration:
Understand the Project: Assess the nature, scope, and requirements of the construction project in question. Consider factors like project size, complexity, timeline, and potential labor issues.
Evaluate Pros and Cons: Identify the potential benefits and drawbacks of implementing a PLA.
Conduct Cost-Benefit Analysis: Evaluate the financial implications of entering into a PLA.
Legal Considerations: Assess the legal implications of implementing a PLA in the project jurisdiction. Ensure compliance with local, state, and federal labor laws, as well as any regulatory requirements related to PLAs.
Next City Council Action: Tentatively scheduled to be presented to the City Council on January 21, 2025.
Tentative Completion Date: To be determined based on City Council direction.
January 6, 2025 Special & Regular Meeting Page 175 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Title: City Fleet Replacement and Heavy Equipment Program Description: The City Fleet Replacement and Heavy Equipment Program is designed to effectively manage, maintain, and optimize the city’s fleet of vehicles and heavy equipment. This program ensures that all city-owned assets, including cars, trucks, specialized vehicles, and heavy machinery, are safe, reliable, cost-effective, and ready to support city operations. The program supports various city departments such as public works, public safety, parks and recreation, and transportation, providing essential vehicles and equipment to carry out their missions efficiently.
During the FY 2024-2025 Budget process, the City Council approved an enhancement of $210,000 to purchase a new backhoe.
Status: The Department has initiated the purchase of heavy equipment for maintenance work and is in the process of evaluating its current fleet of vehicles and heavy equipment. Staff is in the process of Identify the need, clearly define the requirements for the heavy equipment based on the specific maintenance tasks, to ensure that the proper piece of equipment is procured that meets the needs of the department. This involves understanding the type, size, and specifications of the equipment required.
This identification of the need will be followed by staff conducting a needs assessment which will evaluate the current vehicle and equipment inventory and determine if there are gaps that the new purchase will fill. This assessment will consider the equipment’s usage frequency, the scale of maintenance work, and potential future needs among other factors. Once the needs assessment is completed, staff will be conducting research on suppliers and what are the equipment options. Staff will investigate potential suppliers and compare different equipment models. Consider factors such as reliability, warranty, after-sales support, and compatibility with existing equipment will all be considered.
Next City Council Action: December 2024 Heavy Equipment and January 2025 Public Works Vehicles
Tentative Completion Date: Ongoing program.
Title: Fog Seal Coating of Public Parking Lots
Description: The Fog Seal Coating of Public Parking Lots Project involves a pavement treatment to create a more acceptable travel surface to the road at a significant reduction in price, when compared to traditional overlays or reconstructions. A total of nine (9) parking lots will be resurfaced. The project also involves crack sealing, asphalt repairs and restriping of parking stalls.
The lots that form part of the project include:
• Parking Lot 3
• Parking Lot 5
• Parking Lot 6N
• Parking Lot 7
• Parking Lot 8
• Parking Lot 9
January 6, 2025 Special & Regular Meeting Page 176 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
• Parking Lot 10
• City Hall Parking Lot
• San Fernando Police Department Parking Lot
Parking Lots 1, 11, and 12 were completed as part of previous projects. Parking Lot 2 is a concrete parking structure therefore this type of treatment does not apply. Parking Lot 4 is part of the upcoming Calles Verdes Project.
Status: In order to not impact activity for merchants of the San Fernando Mall during the Holiday season the project has been pushed to start in January 2025.
Next City Council Action: Acceptance of the project is tentatively scheduled for May 2025.
Tentative Completion Date: April 2025
January 6, 2025 Special & Regular Meeting Page 177 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Police Department.
Title: Police Station Cameras and Parking Lot Security Improvement Project Description: The San Fernando Police Department is enhancing its station security through the 2022 Urban Area Security Initiative (UASI) Grant, a federal program under the Department of Homeland Security aimed at strengthening local communities against potential threats.
Grant-funded activities are restricted to UASI National Priorities, including the protection of soft targets and crowded places. These improvements include installing additional cameras in critical unmonitored areas and upgrading the resolution of existing cameras for better coverage.
Additionally, the outdated access control system will be replaced with a modern key fob system, enhancing security by tracking and restricting access to designated areas, ensuring only authorized personnel can enter. This upgrade also enables the department to limit or revoke access for separated employees, preventing them from entering restricted areas.
This project also includes improving security for the Police Department parking areas. The Detective Parking Lot is currently ungated and vulnerable to tampering and break-ins, with multiple incidents of unauthorized individuals loitering or entering the lot. Unauthorized vehicles also frequently block the lot's entrance, delaying emergency responses. Installing a controlled access gate will prevent unauthorized individuals from entering and obstructing the lot, thereby improving safety for both sworn officers and civilian personnel. To further secure the area, a guardian-style wrought iron fence will be installed atop the existing five-foot cinderblock wall and a mesh screen will be added to the gate will protect officers and vehicles from being observed, especially when officers are transporting firearms or arrestees The budget allocation for the Police Station Cameras/Access Control project is $114,408 from grant funds. The budget allocation for the Parking Lot Security Improvement project is $89,982 from grant funds.
Status: The City Council approved a contract amendment with BearCom on November 18, 2024.
Work on the project began in late November and is ongoing, with an anticipated completion date in early March.
Parking Lot Security Improvement Project – Staff is awaiting the UASI 2024 Subaward Agreement from the City of Los Angeles. Once the agreement is secured and approved, staff will proceed with a notice inviting bids for the project.
Next City Council Action: No additional City Council action required.
Parking Lot Security Improvement Project – Approve the 2024 UASI Subaward agreement once received from the City of Los Angeles (estimated in early 2025).
Tentative Completion Date: Police Station Cameras/Access Control, March 2025; Parking Lot Security Improvement Project, December 2025.
January 6, 2025 Special & Regular Meeting Page 178 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Title: Law Enforcement Technology Improvements
Description: Handheld Ticket Writers – During the FY 2024-2025 Budget Process, the City Council approved an ongoing budget enhancement of $30,000 for the lease and integration of four handheld ticket writers into the Department’s Records Management System. This acquisition will reduce redundant labor for Records Bureau staff, minimize human errors in data transcription and entry, and allow staff to focus on other duties. Additionally, it will help the Department maintain timely compliance with federal and state regulations while enhancing its traffic enforcement capabilities.
eSubpoena – During the FY 2024-2025 Budget Process, the City Council approved a one-time enhancement of $7,320 and an ongoing enhancement of $4,000 for the purchase and integration of eSubpoena software. This software will increase administrative efficiency related to subpoena service and court notifications. This technology will also reduce data entry and human error in Subpoena tracking and record keeping and free up staff time for other responsibilities, benefiting both officers and the public.
Flock ALPR Camera System – On September 14, 2023, the City received a grant from the Board of State and Community Corrections (BSCC) Organized Retail Theft (ORT) Program, allocating $340,050 for the lease, installation, and implementation of Automated License Plate Readers (ALPR). The City Council subsequently approved a Master Services Agreement with Flock Safety for the installation and maintenance of 37 Fixed ALPRs throughout the City.
Status: The City Council approved a professional services agreement with Turbo Data Systems, Inc. (TDS) on November 18, 2024. All parties have signed the agreement and the Ticket Writers have been ordered. Delivery of devices is pending.
eSubpoena – Staff participated in a project kick-off meeting on October 10, 2024. A purchase order for the vendor has been issued. All users of the software have been identified, and their information has been submitted to the vendor for configuration. Installation of the software is pending.
Flock ALPR Camera System – All 37 cameras are now installed and operational.
Next City Council Action: Handheld Ticket Writers – No additional City Council action required. eSubpoena – No additional City Council action required.
Flock ALPR Camera System – No additional City Council action required.
Tentative Completion Date: Handheld Ticket Writers, January 2025; eSubpoena, January 2025; Flock ALPR Camera System, Installation Completed September 2024 January 6, 2025 Special & Regular Meeting Page 179 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Title: Police Department Overtime
Description: On August 19, 2024, the City Council approved an additional overtime allotment of $50,000. A resolution to appropriate the funds was subsequently approved by the City Council on September 3, 2024. The additional overtime is designated to address public safety concerns, specifically focusing on traffic and parking enforcement, DUI saturation patrols, enhanced investigative efforts, and crime suppression.
Status: On Wednesday, August 28, 2024, the San Fernando Police Department (SFPD) Special Enforcement Team (SET), Detective Bureau, and a California State Parole Agent conducted a 290 PC Sex Registrant Compliance Check in San Fernando. The team visited the residences of nine (9) sex registrants, including individuals on active parole, to verify their compliance with release conditions. One (1) individual was arrested for failing to meet registration requirements.
On September 5, 2024, the SFPD Detective Bureau, SET, several California State Parole Agents, and a Probation Officer conducted a Parole/Probation Compliance Check. The team visited five (5) residences, contacted four (4) parolees, and made one (1) arrest for a parole violation.
On October 10, 2024, SFPD officers conducted a Crime Suppression Detail focused on surveillance and patrol of high-crime areas within the City. The detail resulted in one (1) traffic stop and one (1) pedestrian stop with a narcotics arrest.
On October 12, 2024, SFPD conducted a Parking Enforcement Detail. During this detail, a Community Service Officer (CSO) assisted police officers with traffic control at a traffic collision, responded to one parking call for service, and issued 51 parking citations.
On Saturday, October 19, 2024, SFPD conducted a Parking Enforcement Detail. During this detail two Community Service Officers (CSO) issued 69 parking citations.
On Tuesday, October 22, 2024, one (1) SFPD officer conducted a Traffic Enforcement Detail throughout the city. The officer issued eight (8) traffic citations, impounded two (2) vehicles, and arrested one (1) individual for an outstanding warrant.
On Wednesday, October 23, 2024, an SFPD Officer conducted a Traffic Enforcement Detail throughout the city. The officer issued 12 traffic citations.
On Thursday, October 31, 2024, SFPD officers provided high-visibility patrol, including foot and bicycle patrols in the area surrounding Orange Grove Avenue. Throughout the evening, officers interacted with community members and ensured that trick-or-treaters enjoyed a safe Halloween.
On Tuesday, November 5, 2024, SFPD’s Special Enforcement Team (SET) and Target Asset Protection Specialists conducted an undercover operation targeting shoplifters and organized retail theft at the San Fernando Target store. The operation resulted in the detention of six January 6, 2025 Special & Regular Meeting Page 180 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
shoplifters, including three juveniles, one with an outstanding warrant. Another suspect was in possession of contraband. All suspects were arrested and booked for various theft-related offenses, and the stolen merchandise was recovered and returned to Target.
On Tuesday, November 12, 2024, an SFPD officer conducted a Traffic Enforcement Detail throughout the City.
On Saturday, November 16, 2024, SFPD conducted a Parking Enforcement Detail. During this detail, two (2) CSOs issued 71 parking citations.
On Thursday, November 21, 2024, SFPD officers conducted a Crime Suppression Detail focused on surveillance and patrol of high-crime areas within the City. Five traffic citations were issued.
On Friday, November 22, 2024, an SFPD officer conducted a Traffic Enforcement Detail throughout the City, which led to the issuance of nine citations and the arrest of an unlicensed driver.
On Monday, November 25, 2024, SFPD detectives conducted a Bike Patrol Detail, resulting in one warrant arrest.
On Thursday, December 5, 2024, SFPD detectives and officers conducted a search warrant at a pawn shop in Arleta. The search warrant resulted in the arrest of one suspect and the recovery of $27,497.94 in stolen property.
On Saturday, December 7, 2024, SFPD conducted a Parking Enforcement Detail. During this detail, an SFPD CSO issued 21 parking citations and impounded one vehicle for expired registration.
On Friday, December 13, 2024, SFPD conducted a DUI Saturation Patrol Detail, resulting in three arrests and three citations.
On Saturday, December 14, 2024, SFPD conducted a Parking Enforcement Detail. One CSO issued forty-four (44) parking citations.
On Friday, December 20, 2024, SFPD’s Special Enforcement Team (SET) and Target Asset Protection Specialists conducted an undercover operation targeting shoplifters and organized retail theft at the San Fernando Target store. The operation resulted in one felony arrest and one misdemeanor arrest.
Additional special enforcement, crime suppression, traffic and parking enforcement, and saturation patrol details are pending.
Next City Council Action: No additional City Council action required.
Tentative Completion Date: January 2025
January 6, 2025 Special & Regular Meeting Page 181 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Title: Police Officer Staffing Update
Description: During the FY 2024-2025 Budget Process, the City Council approved a recurring budget enhancement of $40,000 for a Police Corporal Program to support the Department's succession planning. Additionally, the City Council approved a one-time enhancement of $15,000 to boost recruitment efforts (including background investigations, polygraphs, psychological evaluations) aimed at filling personnel vacancies.
Status: All 35 sworn police officer positions are filled, with four (4) officers in various stages of field training and one (1) Police Recruit currently attending the Rio Hondo Police Academy.
One (1) Level III Reserve Officer and one (1) full-time Police Officer were on boarded Tuesday, November 19, 2024.
Candidates for the Commander position completed the written exam on Wednesday, November 20, 2024. Candidates completed interviews in December 2024.
A draft job specification for the Police Corporal position has been provided to the San Fernando Police Officers’ Association and is currently being reviewed.
Next City Council Action: The Police Corporal Review and approval of the Police Corporal job description, date to be determined.
Tentative Completion Date: February of 2025
Recreation & Community Services.
No project updates.
January 6, 2025 Special & Regular Meeting Page 182 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Finance.
Title: Enterprise Resource Planning Software (Finance System) Description: The City’s current financial system, Tyler Eden, will no longer be supported effective March 2027. In preparation, Staff will focus on awarding a professional services agreement and initiating implementation for replacement of the Project goals for Phase I of this transition will focus primarily on development of General Ledger – Financials and data migration. Through the Adopted Fiscal Year 2024-2025 Budget, the City Council approved funding for system replacement for $100,000 towards implementation expenses and $40,000 in ongoing software subscription costs.
Status: Staff held initial demonstrations with three (3) software vendors specializing in municipal government financial systems in June and July. Based on evaluations, two (2) vendors were invited to present onsite in August and September. The City Council approved a contract for award of software and implementation services with Tyler Technologies ERP at the November 18, 2024 meeting.
Next City Council Action: No additional City Council action required.
Tentative Completion Date: A project kickoff is being scheduled for April 2025. Implementation time is anticipated to take up to 24 months across three (3) phases: Phase 1 – Financials; Phase 2 – Utility Billing; and Phase 3 – Human Resources/Payroll.
Title: Update on City’s OPEB/Pension Liabilities
Description: The City provides full-time employees with a defined benefit pension through the California Public Employee’s Retirement System (CalPERS) and pays other post-employment benefits (OPEB) to certain retirees or a group of retirees for health care costs. City Council has requested an informational presentation on OPEB actuarial report and related investments from the City’s financial advisor.
Status: Staff is in coordination with the City’s actuarial services consultant, Foster & Foster, in the development of the updated valuation reporting for the fiscal year ending June 30, 2023. Initial data has been provided to the consultant, which is being used to generate reporting and disclosure issues and assists the City with understanding the financial statement impact, the effect of actuarial assumptions and methodology, development of funding policies and recommended contributions, and a review of the plan design.
Next City Council Action: Staff anticipates a final report for presentation to City Council by January 21, 2025.
Tentative Completion Date: January 2025
January 6, 2025 Special & Regular Meeting Page 183 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Title: Residential Water Service Shut Off Policy
Description: On July 15, 2024, the City Council approved the Discontinuation of Residential Water Services for Non-Payment Policy as required by Senate Bill 998 (SB 998) and Senate Bill 3 (SB 3) which will take effect January 1, 2025. City Council also moved to direct staff to return at a future meeting with guidance and recommendations regarding the City’s ability to collect delinquent sums on the tax roll similar to the manner in which delinquent trash sums are also collected.
Status: Staff has conferred with the City Attorney to research this item to analyze a) if assessments are allowable for residential water services due to non-payment and b) the pros/cons of this process versus a water shut-off process. Preliminarily, we were advised as follows:
1) Charges for water consumption are property related fees and charges within the meaning of Proposition 218 (codified under Article XIIID of the California Constitution); 2) As such, an ordinance or resolution establishing or increasing water rate charges requires the conduct of a so-called “majority protest” public hearing which requires the issuance of a written notice to water customers no less than 45 days from the date of the hearing; and
3) In order to preserve the ability to collect delinquent water charges on the tax roll, the City, as part of the majority protest approval process, must send notice to the owners of real property parcels that receive water service, even if the property owner is not the water customer (e.g., where the water customer is a tenant and not the owner affect parcel). (See Govt. Code Section 53755(a)(3) and Health & Safety Code Sections 5471, 5473 and 5473a). If the City did not provide such notice when it last conducted a majority protest hearing setting its current water rates, it would require the initiation of a new majority protest process in which such notice was provided to property owners (not just customers) for the City to avail itself of the right to collect delinquent charges on the tax roll.
Staff is continuing to work with the City Attorney and additionally in process of surveying other municipal operations to illustrate use of assessments versus water shut-off process for residential water services due to non-payment.
Next City Council Action: Staff has agendized this item for discussion and direction at the City Council Meeting on January 6, 2025.
Tentative Completion Date: If City Council provides direction to continue the water shut-off process, staff will proceed following the first water billing after January 1, 2025. If direction is provided to proceed with the assessments, staff will coordinate with the Los Angeles County Auditor-Controller Office for next steps.
January 6, 2025 Special & Regular Meeting Page 184 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Title: American Rescue Plan Act (ARPA) Allocations
Description: The City has received a total of $5,818,339 American Rescue Plan Act (ARPA) funds.
Through the Fiscal Year 2024-2025 Budget Study Sessions, City Council provided direction on the current ARPA Expenditure Plan (see Attachment “B”). Subsequent recommendations were provided at the July 15, 2024 City Council Meeting to reduce funding from the First Time Homebuyer Support & Rehab Loan Revolving Fund (Project #15) from $100,000 to $50,000 and increase the Sidewalks Repairs (Project #14) from $1,071,839 to $1,121,839. Per City Council direction, all remaining balances from completed projects will be directed for use to the Sidewalk Repairs (Project #14).
Status: Status updates regarding each approved project and associated budget are enclosed in Attachment “B”.
Next City Council Action: All ARPA funds have been contracted by the December 31, 2024 deadline. Staff will continue to use this report to ensure funds are fully expended by the December 31, 2026 deadline.
Tentative Completion Date: All funds must fully expended by December 31, 2026.
Title: Online Bill Payment System (Paymentus)
Description: Currently, the City provides water and sewer utility customers with the option to pay utility bills in person at City Hall, by mail, by direct debit from a checking account or via drop box. In person, only cash, checks, and debit cards are accepted for payment. The City Council adopted the Fiscal Year (FY) 2023-2024 Budget, which included a Finance Department Work Plan objective to identify a utility payment software solution to provide residents with expanded payment options for credit card and online payments.
Status: On October 16, 2023, the City Council approved an agreement with Paymentus Corporation for online payment services. Due to staff turnover, however, the vendor did not countersign the agreement until December 2023 and the kickoff did not occur until January 2024.
The implementation of the system also proved challenging due to the City’s current financial accounting system, which has limitations due to impending retirement in March 2027. Staff was able to develop an alternative method for integration through its cashiering system, but system testing was halted because of issues that arose during the transition of IT Managed Services, which have not yet been resolved. With a new IT service provider, this project has been prioritized with testing in its final phase with an expected roll out in February 2025.
Next City Council Action: No additional City Council action required.
Tentative Completion Date: February 2025
January 6, 2025 Special & Regular Meeting Page 185 of 814 Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
BUDGET IMPACT:
There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2024-2025 Adopted Budget.
CONCLUSION:
It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.
ATTACHMENTS:
A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Completed Items
D. Expiring Contracts
January 6, 2025 Special & Regular Meeting Page 186 of 814 24-Jan 24-Feb 24-Mar 24-Apr 24-May 24-Jun 24-Jul 24-Aug 24-Sep 24-Oct 24-Nov 24-Dec Total
Building Code Violation 0 6 5 8 10 12 13 15 16 23 25 2 135 Homelessness Outreach 12 20 16 10 14 8 21 12 17 37 8 8 183 Property Maintenance 12 0 0 0 0 0 0 0 0 0 0 0 12
Total - Community Development 24 26 21 18 24 20 34 27 33 60 33 10 330 Abandoned Vehicle 0 12 3 6 3 3 6 13 10 9 7 3 75
Total - Police 0 12 3 6 3 3 6 13 10 9 7 3 75
Bus Stop/Shelter Maintenance 0 0 0 0 0 0 0 0 3 0 0 0 3
City Trees 0 0 4 2 5 3 9 8 14 12 6 17 80
Graffiti and Sign Posting on P 38 66 50 56 60 52 82 95 93 70 39 22 723 Graffiti on Private Property 3 53 68 59 42 56 54 49 61 89 55 41 630 Illegal Dumping and Litter 11 64 49 69 60 55 99 90 98 86 71 43 795 Park Maintenance 0 0 6 4 0 2 2 1 15 3 2 2 37
Sidewalk Repair 4 6 9 7 8 7 11 6 18 23 4 4 107
Storm Drain and Flooding 2 1 0 1 2 0 0 4 0 3 0 1 14
Street Lighting 10 12 14 5 7 15 15 12 18 9 24 12 153
Street Repair 2 11 38 5 4 9 8 6 11 5 6 7 112
Street Signage 0 1 0 3 2 4 17 7 2 4 3 2 45
Traffic Signal 0 1 0 0 0 4 2 2 8 4 2 5 28
Total - Public Works 70 215 238 211 190 207 299 280 341 308 212 156 2727 Total All Topics 94 253 262 235 217 230 339 320 384 377 252 169 3132 Public Works
All Topics
One Year Analysis of Opened Requests
Ending December 2024
Community Development
Police
ATTACHMENT "A"
January 6, 2025 Special & Regular Meeting Page 187 of 814 January 6, 2025 Special & Regular Meeting Page 188 of 814 ATTACHMENT "B"
ITEM STATUS PROJECT/PROGRAM BUDGETED REVISED BUDGET SPENT CONTRACTED REV BALANCE 1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 1,007,232 - - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 205,940 - - 3 Complete Layne Park Revitalization Project 200,341 200,000 200,000 - - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 24,981 - - 5 In Progress Upper Reservoir Project 850,000 850,000 731,978 118,023 - 6 In Progress Homeless Outreach Services 300,000 300,000 145,126 154,874 - 7 In Progress Pioneer Park Project 254,961 255,235 - 255,235 - 8 In Progress Downtown Master Plan 250,000 250,000 135,205 114,795 - 9 Complete Annual Street Repavement - Phase III 250,000 250,000 250,000 - - 10 In Progress Technology Improvements 179,845 179,845 31,171 148,674 - 11 In Progress Las Palmas & Rec Park Generator Project 150,000 150,000 68,561 81,439 - 12 In Progress City Mobile App - Virtual San Fernando 148,200 148,200 50,632 97,568 - 13 Complete Feasibility Study - New City Park Space 50,000 49,592 49,592 - - 14 In Progress Sidewalk Repairs 1,006,900 1,016,595 - 1,016,595 - 15 In Progress First Time Home Buyer & Rehab Loan Program Revolving Fund 50,000 50,000 - 50,000 - 21 In Progress Bus Shelter Project 114,939 114,939 - 114,939 - 16 In Progress Las Palmas HVAC Project 400,000 399,848 115,568 284,280 - 17 In Progress Citywide Curb Repainting 200,000 200,000 178,709 21,291 - 18 In Progress City Hall Beautification 100,000 99,770 - 99,770 - 19 In Progress Park IT Server Room Transition 50,000 45,909 10,634 35,275 - 20 In Progress Wifi at LP & Recreation Park w/Computer Rooms 25,000 20,254 20,254 - - Total $ 5,818,339 5,818,339 $ 3,225,581 $ 2,592,758 $ - NOTE: Per City Council direction, remaining balances from completed projects have been directed to the Sidewalk Repairs. Changes from original budget are denoted in blue.
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.
ARPA Expenditure Plan & Status Report
January 6, 2025 Special & Regular Meeting Page 189 of 814 ATTACHMENT “C”
COMPLETED ITEMS
Changes to each project since the last meeting have been tracked and are shown in red City Manager’s Office & City Clerk’s Office.
Title: City Council Office Redesign
Description: During the FY 2023-2024 budget process, the City Council approved an enhancement to redesign the City Council office to be suitable to host City related meetings. The budget allocation for this program is $5,000.
Status: On May 20, 2024, the City Council authorized staff to move forward with the renovation based on the five (5) desk design presented during the meeting. The City Council Office is substantially complete and is ready for use. The final remaining action is to add the City seal and logo to the office walls.
Next City Council Action: N/A
Tentative Completion Date: Completed in September 2025
Community Development Department.
Title: Animal Control Contract Management
Description: The City contracts with the Los Angeles County Department of Animal Care & Control (DACC) to provide animal control services. Services include field services for animal care and control, including enforcement of state statutes and municipal animal control ordinances, dead animal pickup, and licensing fee canvassing and collection. In addition, kennel and animal shelter services at Los Angeles County shelters, which accept all animals delivered for impoundment from within the City boundaries 24 hours per day is included in the service agreement. Based on City Council direction, staff reported on research related to alternative service providers and determined entering into contracts with other service providers was not feasible for reasons outlined in the agenda report. On May 6, 2024, the City Council approved a five-year Agreement (through June 30, 2029) to provide animal care and control services to the City.
Status: Staff has continued to search potential non-profits or other entities to assist with trapping of the feral cats for the purposes of having them spade or neutered. Unfortunately, to date there has not been one identified. It should be noted that at the Strategic Goals and Budget Session on February 12, 2024, additional animal control services for trapping and relocation was included as a potential area to be funded by available discretionary funds. However, this effort was not funded through the FY 2024-2025 budget process.
Next City Council Action: N/A
Tentative Completion Date: Completed in June 2024
January 6, 2025 Special & Regular Meeting Page 190 of 814 2 Police Department.
Title: Narcotics Incinerator
Description: During the FY 2024-2025 Budget Process, the City Council approved a one-time enhancement of $11,937 for a drug disposal program, funded through Opioid Settlement Funds.
This program will involve purchasing a smokeless narcotics incinerator for the police department to safely dispose of prescription and illicit drugs. The incinerator will eliminate the need to store narcotics at the department until a disposal operation can be organized, which previously required 8 to 10 armed officers to transport drugs to Long Beach—the nearest facility, which is no longer operational. This enhancement will allow the police department to dispose of narcotics and prescription medications on-site, benefiting both the department and the community.
Status: The narcotics incinerator has been purchased and was delivered on September 9, 2024.
Next City Council Action: No further action is necessary.
Tentative Completion Date: Completed in September 2024.
Public Works Department.
Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) FullTime Maintenance Workers for Graffiti and Tree Maintenance Description: Converting four (4) part-time maintenance workers into two (2) full-time maintenance workers to two (2) full time positions for graffiti and tree maintenance positions.
Status: Positions have been filled new hires are being on boarded.
Next City Council Action: No City Council action anticipated.
Tentative Completion Date: October 31, 2024.
Title: Street Resurfacing Project – Phase 3
Description: The Phase 3 Annual Street Resurfacing Project has been completed. The project involveds a three-step process of asphalt slurry that help to fill, level, and create a more acceptable travel surface to the road at a significant reduction in price, when compared to traditional overlays. The work covereds approximately two (2) miles of street. In addition to paving activities, new striping and pavement markings will bewas installed, which included refreshing of house numbers on the curbs along the project limits.
The streets that formed part of the base bid included:
• First Street between North Maclay Avenue and Hubbard Avenue • Macneil Street between Third Street and Library Street January 6, 2025 Special & Regular Meeting Page 191 of 814 3 • Kalisher Street between San Fernando Road and Hewitt Street and between Griffith Street and South City Limits
• Second Street between North Huntington Street and Hubbard Avenue • San Fernando Road between Kittridge Street and South Brand Boulevard • Hubbard Avenue between First Street and Fourth Street • Fourth Street between Hubbard Avenue and North Workman Street • Fourth Street between North Maclay Avenue and North Brand Boulevard • Chatsworth Drive between San Fernando Road and South City Limits • Hubbard Avenue Access Road between Second Street and Fourth Street Status: Construction began on July 8, 2024. The contractor has has completed all paving operations of the contract. Contractor is currently working on punch list itemscompleted the project, including punch list items..
Next City Council Action: Acceptance of the project is tentatively scheduled for January 2025.
Tentative Completion Date: October 2024 (Construction)Completed November 2024 January 6, 2025 Special & Regular Meeting Page 192 of 814 4 Recreation & Community Services.
Title: Afterschool Teen Program
Description: During the FY 2024-2025 Budget process, the City Council approved an Afterschool Teen Program that provides a safe, structured environment for activities. The program convenes Monday through Friday, regularly in the hours after school of 3:00 p.m. to 6:00 p.m. and offers activities to help youth between the ages of 11 and 17 learn new skills, and develop into responsible adults. Activities are recreational, educational, cultural and social and may cover topics such as sports, technology, reading, math, science and the arts. This will be a healthy and positive environment where any San Fernando teen can come and engage in positive activities.
Status: Staff recruitments were opened and completed. Staff were identified and are in the onboarding process. Staff training will follow as we work on weekly activity curriculum. Flyer and marketing narrative are in the process of being approved and program equipment, materials and supplies are being procured.
Next City Council Action: No additional City Council action required.
Tentative Completion Date: Program launched on Monday, October 7, 2024.
Title: Park Opportunity Plan
Description: The Park Opportunity Plan (POP) project aims to revitalize urban spaces in the City by conducting a comprehensive land inventory in order to identify opportunities for future use and development. In parallel, the project fostered deep community engagement through activities like walk audits, focus groups, and workshops. The final deliverable includes the land and open space inventory, the SFPOP final report, and new concepts and designs for at least three open spaces.
Status: The Land and Open Space Inventory project is on schedule. The consultant prepared the final report, which was presented to the Parks, Wellness and Recreation Commission on September 12, 2024. On October 7, 2024, the City Council received and filed the final Park Opportunity Plan.
Next City Council Action: No additional City Council action required.
Tentative Completion Date: Completed October 7, 2024
January 6, 2025 Special & Regular Meeting Page 193 of 814 ADM_City Council Enhancement Project and Priority Updates (1-6-2025) ATT D (CONTRACTS) Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
"Not-To-Exceed"
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Notes
2205 10/16/2023 12/5/2024
Initiating Change in Our
Neighborhoods Community
Development Corporation (ICON
CDC)
MOU to Provide Free Services to
entrepreneur and Small Business Owner
in the City
$0.00 Extend (2)
one yr terms CC ADM
10/29/2024: Kanika working with City Attorney
on extension
2046 12/6/2021 12/6/2024 GMU Pavement Engineering
Services Pavement Design Services $450,000.00 (2) one yrextensions CC PW 2044(a) 10/3/2022 12/6/2024 CWE
First Amendment to Water and
Wastewater Engineering Services
(Increasing not-to-exceed amount)
$1,000,000.00 (2) one yr
extensions CC PW
2045(a) 8/21/2023 12/6/2024 Willdan Engineering First Amendment for NPDES Consulting Services (Increase compensation) $90,000.00 (2) one yrextensions CC PW 2043(b) 4/15/2024 12/6/2024 Willdan Engineering
Second Amendment to City Engineering
Services (Increasing not-to-exceed
amount)
$1,188,845.00 (2) one yr
extensions CC PW
2047 12/8/2021 12/8/2024 Los Angeles Housing Authority Reimbursement Agreement for Live Scan Services $25/live scan One yr extension Admin FIN/PD
2279 8/5/2024 12/13/2024 US National Corp dba Jimenez
Painting Company Exterior Painting of City Hall $39,880.00 - CC PW NTP on 9/16/2024, complete w/in 60 working days 2165 5/5/2023 12/24/2024 Interwest Consulting Group Inc. On-Call Building Inspection Services $24,950.00 - Admin CD 9/5/2024: Per Erika R. okay, to expire 2164 6/1/2023 12/24/2024 Willdan Engineering Consultants Building Inspection Services $24,950.00 - Admin CD 2147(b) 4/8/2024 12/24/2024 Dudek Second Amendment for Preparation of the Downtown Master Plan (Extending Term) $297,675.00 - Admin ADM 2109 12/5/2023 12/31/2024 New Economics for Women Financial Capability Program $18,000.00 NA CC ADM 9/5/2024: Per Julio, okay to expire 1972(a) 11/21/2022 12/31/2024 Houseal Lavigne
First Amendment for preparation of the 6th
Cycle Housing Element Update (Increase
contract amound and extend term)
$305,000.00 - CC CD
9/30/2024: Per Erika R. okay to expire
2165(a) 6/20/2023 12/31/2024 Interwest, a SAFEbuilt Company First Amendment for On-Call Building and
Code Enforcement Services (Increase
comp and expand scope)
$100,000.00 - CC CD
9/5/2024: Per Erika R. okay, to expire
2173 6/26/2023 12/31/2024 4Leaf, Inc. On-Call Community Preservation Services $24,950.00 - Admin CD 3/28/2024: Per Erika R, ok to expire 2261 7/1/2024 12/31/2024 Los Angeles Regional Food Bank Memorandum of Understanding - Summer Food Service Program at Recreation Park $0.00 - CC RCS
2063(c) 6/18/2024 12/31/2024 Pacific Hydrotech Corporation Third Amendment for Upper Reservoir
Replacement Project, Job No. 7613
(contract extension)
$5,890,000.00 - Admin PW
1912(e) 7/2/2024 12/31/2024 John Robinson Consulting, Inc.
Fifth Amendment for Upper Reservoir
Replacement Construction Management
and Engineering Design (Term extension)
$1,476,311.00 - Admin PW
ATTACHMENT "D"
January 6, 2025 Special & Regular Meeting Page 194 of 814 ADM_City Council Enhancement Project and Priority Updates (1-6-2025) ATT D (CONTRACTS) Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
"Not-To-Exceed"
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Notes
2272 7/18/2024 12/31/2024 The Language Pros Interpretation and Translation Services $15,000.00 - Admin CLK 2322 11/18/2024 12/31/2024 International Institute of Los Angeles
Participationg in the Low Income Fare is
Easy (LIFE) Program $0.00 - CC RCS Not Applicable
1901(a) 11/18/2024 12/31/2024 United Maintenance Systems First Amendment for Janitorial Services (extending term) $214,200.00 No CC PW Extending Term
2318 11/13/2024 1/13/2025 Dryworks, LLC Upper Reservoir 4A Engineering and Consultation Assessment Services $3,500.00 30 days Admin PW Informal 2215 2/20/2024 1/14/2025 National Coating & Lining
Company
Reservoirs 2A & 5 Roof Repair, Job No.
7622 $56,465.00 - CC PW 8/29/2024 NTP and complete w/in 90 working days 2222 1/30/2024 1/30/2025 Rincon Consultants, Inc. Municipal Code Amendment $8,264.00 - Admin CD 9/30/2024: Per Erika R. okay to expire 2052 2/7/2022 2/7/2025 Karina Sweeping Company
Sweeping Services at City-Owned Parking
Lots, Alleys, and Trash Enclosures
(Council Opted in for Curbs along both
sides of Maclay between 1st Street and
4th Street)
$87,600.00 (2) one-year
extensions CC PW
2285 8/19/2024 2/28/2025 Elecnor Belco Electric, Inc. Citywide Traffic Signal Synchronization Project, Job No. 7603, Plan No. P-745 $912,750.00 - CC PW Kenneth confirmed end of February 2025 to complete project 2230 2/29/2024 3/1/2025 J&B Landscaping Neighborhood Clean-Up! Program $25,000.00 Two add'l 1yr terms Admin CD
2060(a) 10/16/2023 3/16/2025 Willdan Financial Services First Amendment for Cost Allocation Plan and User Fee Study (Increasing Comp) $48,000.00 Renewal Option CC FIN 1947(c) 3/20/2024 3/19/2025 Everbridge
Addendum 3 to Contract Services
Agreement for Mass Notification System
(Renewal)
$13,159.00 - Admin PD
2289 9/3/2024 3/25/2025 Onyx Paving Company, Inc.
Fog Seal Coating of City Parking Lots, Job
No. 7627 (City Lots 3, 5, 6N, 7, 8, 9, 10,
City Hall Parking Lot & Police Parking Lot
$552,560.00 - CC PW
11/19/2024: NTP on January 20, 2024,
completion w/in 45 working days
2068 4/18/2022 3/30/2025
State of California Department of
Forestry and Fire Protection
(CAL FIRE)
Funding Related to the Calles Verdes: City
of San Fernando Urban Forest
Management Plan
$288,775.53 - CC PW
2265 7/1/2024 3/31/2025 Willdan Engineering
Construction Management, Inspection,
Labor Compliance and Material Testing
Services for the Traffic Signal
Modifications - 9 Locations Highway
Safety Improvement Project: Federal
Project No. HSIPL-5202(019)
$202,191.00 - CC PW
Commence w/in 3 calendar days of NTP
2284 8/19/2024 4/2/2025 Carrier Corporation
HVAC Upgrades and Roof Replacement
at Las Palmas Park (Sourcewell Contract
No. 070121-CAR)
$385,225.00 - CC PW
NTP on 1/3/2025, complete w/in 60 working
days
January 6, 2025 Special & Regular Meeting Page 195 of 814 ADM_City Council Enhancement Project and Priority Updates (1-6-2025) ATT D (CONTRACTS) Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
"Not-To-Exceed"
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Notes
2133 2/6/2023 -
San Fernando Community
Hospital dba San Fernando
Community Health Center
(SFCHC)
Letter Agreement to Consent to
Alterations of property located at 732 Mott
St. for the installation and operation of
Solar Energy Generation
- - CC ADM
Added to Contract Folder No. 1898
2133(a) 2/6/2023 -
Tenant: San Fernando
Community Hospital dba San
Fernando Community Health
Center (SFCHC)
Provider: Collective Energy
Development, LLC
Disclaimer Agreement agreeing System
(Solar Energy Generation) and all
components are the personal property of
Provider
$10.00 - CC ADM
Added to Contract Folder No. 1898
2143 3/22/2023 - Rina Cano, Owner
Repealed & replaced with Contract No.
2159
Settlement Agreement and General
Release - Rina Cano, 1425 Griffith St. -
Sewer Lateral
- - Admin PW
MANDATORY 50 YR RETENTION (YEAR
2073)
2159 5/22/2023 - Rina Cano, Owner
Replacement & Substitution of Settlement
Agreement and General Release of
Contract No. 2143 - Rina Cano, 1425
Griffith St. - Sewer Lateral
- - Admin PW
MANDATORY 50 YR RETENTION (YEAR
2073)
2174 6/20/2023 - North Valley Caring Services Transfer Agreement and Waiver and Release - Vehicle Donation - - CC CD Filed w Contract No. 2148 2200 9/18/2023 -
.Gov Domain Registration c/o
Verisign, Inc.
.GOV Domain Name for City of San
Fernando (Mailed letter) - - Admin FIN/IT
2282 8/5/2024 -
Kroger OpioIds Implementation
Administrator New National Opioid Settlement $75,000.00 - CC CA 2316 11/18/2024 30 days from
NTP R.C. Becker Inc. Bus Shelter Construction Project, Job No.7609 $382,541.73 - CC PW Notice Inviting Bids 2264 7/1/2024 418 days from
NTP Brightly Software Inc.
Citywide Facility Condition Assessment
Consulting Services (Sourcewell Contract
Reference No. 090320-SDI)
$27,222.00 - CC PW
Commence w/in 3 calendar days of NTP, and
completed w/in 418 days from NTP
2225 2/20/2024
Commence
w/in 10
calendar days
of NTP, work
shall be
completed by
45 working
days
Zetroc Electric, LLC
New Generator Installation at Las Palmas
Park and Recreation Park (Sourcewell
Number 092222-GNR)
$121,475.00 - CC PW
Commence w/in 10 calendar days of NTP,
work shall be completed by 45 working days
2252 6/4/2024 Final Approval
by City
Ojos Locos Sports Cantina
(Applicant) and Impact Sciences
Inc. (Consultant)
Preparation of Environmental Review
Documents (CEQA) at 104 S. Maclay Ave
(Project #SPR2024-007)
$0.00 - Admin CD
January 6, 2025 Special & Regular Meeting Page 196 of 814 ADM_City Council Enhancement Project and Priority Updates (1-6-2025) ATT D (CONTRACTS) Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
"Not-To-Exceed"
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Notes
2254 6/12/2024 Final Approval
by City
Aszkenazy Development Inc.
(Applicant) and Kimley-Horn and
Associates, Inc. (Consultant)
Preparation of Environmental Review
Documents (CEQA) at 208 Jessie Street $0.00 - Admin CD
2273 7/19/2024 Final Approval
by City
Midland Contractors Inc
(Applicant) and Chambers Group
Inc (Consultant)
Agreement for the Preparation of
Environmental Review Documents Project
Location: 833 N. Brand Blvd; Project #
SPR2024-001
$0.00 - Admin CD
2296 9/18/2024 Final Approval
by City
Karnail Chand & Saroj B Trs
(Applicant) and Chambers Group
Inc. (Consultant)
Preparation of Environmental Review
Documents (CEQA) at 228 Jessie St.
APN: 2519-020-011 (Project #SPR2023-
053)
$0.00 - Admin CD
2313 11/18/2024 Final Approval
by City
Midland Contractors Inc
(Applicant) and Chambers Group
Inc (Consultant)
Preparation of Environmental Review
Documents (CEQA) at 319 N. Hagar
Street, APN: 2520-022-011
$0.00 - Admin CD Not Applicable
2327 11/22/2024 Final Approval
by City
San Fernando Recovery
(Applicant) and Chambers Group
Inc (Consultant)
Agreement for the Preparation of
Environmental Review Documents
(CEQA) Project Location: 732-762
Griswold
$0.00 - Admin CD Not Applicable
2001 10/18/2021 indefinite
California Community Economic
Development Association
(CCEDA)
Implement local micro and small business
grant program, and technical assistance to
support the City's economic development
$25,000.00 RCS
LOCATE ELECTRONIC COPY
2151 5/1/2023 indefinite Shuster Advisory Group, LLC Consultant Services for OPEB Trust $24,000/FY - CC FIN 2034 12/25/2008 Month to Month
Los Angeles County Metropolitan
Transportation Authority
(LACMTA)
Los Angeles County Metropolitan
Transportation Authority Metro Pass Seller
Agreement - Sell Metro Paper Passes
Admin ADM
2182 7/20/2023 N/A
Sandra Finch, an individual,
(“Claimant”) for and on behalf of
herself and the Calderon/Shaug
Families
Release Liability Agreement regarding:
Grace Shaug Calderon is the original
owner/lender of various personal items
that were loaned for an indefinite period of
time to the Lopez Adobe Historical Site
and Preservation Commission (the
“Historical Commission”) for display at the
Lopez Adobe site.
$0.00 N/A
Admin/
Parks
Wellness
Commission
RCS
1991 8/2/2021 Project
Completion
Los Angeles County Flood
Control District
San Fernando Regional Park Infiltration
Project (Grant) $1,029,764.00 - CC PW
January 6, 2025 Special & Regular Meeting Page 197 of 814 ADM_City Council Enhancement Project and Priority Updates (1-6-2025) ATT D (CONTRACTS) Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
"Not-To-Exceed"
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Notes
2098 8/10/2022 Project
Completion
Department of Transportation
(Caltrans)
Program Supplement No. F014 to
Administering Agency-State Agreement
for Federal-Aid Project no. 07-5202F15
(Project No. ATPL-5202(020) - Pacoima
Wash Access Road from Fourth St to
Eighth St
$2,486,000.00 - Admin PW
Replace signature page when Caltrans signs
2199 9/22/2023 Project
Completion
State of California Department of
Transportation
Funds Transfer Agreement - Budget Act of
2022 (the Act) from the State General
Fund to Caltrans, to be allocated to San
Fernando for the Pacoima Wash
Pedestrian Bridge
$7,500,000.00 CC ADM
2218 12/5/2023 Project
Completion
Climate Resolve, FernandeñoTataviam Band of Mission
Indians, and Pacoima Beautiful
Partnership Agreement for the Partnership
Structure for the SF Climate Action
Resilience Plan Project
- Admin ADM/C
D
2177 7/17/2023
Through
expediture of
Grant Funds
Northeast Valley Health
Corporation
State of California Department Health
Care Services Appropriation $5,000,000.00 - CC ADM
2177(a) 8/3/2023
Through
expediture of
Grant Funds
Northeast Valley Health
Corporation
Addendum to MOU regarding State of
California Department Health Care
Services Appropriation
$5,000,000.00 - CC ADM
2317 11/18/2024
Through
expediture of
Grant Funds
Los Angeles County Flood
Control District (LACFCD)
MOU for Well 3 Nitrate Removal
Treatment System Grant Funds $750,000.00 - CC PW Grant
Replace signature following LACFCD signing
2212 11/15/2023 Until Project
Completion 4Leaf, Inc. Development of Standard OperatingProcedures (SOPS) $9,900.00 - Admin CD 2212(a) 8/30/2024 Until Project
Completion 4Leaf, Inc.
First Amendment Development of
Standard Operating Procedures (SOPS)
(Increasing compensation
$17,160.00 - Admin CD
2128 8/18/2016 Until
Terminated
Urban Futures, Inc. Analystics &
Compliance Solutions
On-Going Continuing Disclosure Services
for annual reporting $950.00 - FIN Director FIN Originally approved by Finance Director, Sandra R. forwarded to Clerk's Office for filing 1984 5/3/2021 Until
Terminated 1100 Truman Street, LLC
One-Way Access Agreement for Access
to City Parking Lot (Drive Aisle to connect
APNs 2521-034-007 & 2521-034-009 to
City Lot No. 5)
- - CC PW
1698(a1) 1/1/2023 Until
Terminated
Olivarez Madruga Law
Organization, LLP (OMLO)
Second Amendment for attorney services
(Compensation)
Partners/Associate
($216) & Parelegals
($103)
- Admin ADM
Nick signed hardcopy & Julie emailed to
OMLO
2149 5/1/2023 Until
Terminated
Shuster Advisory Group, LLC
and ALTA Trust Company
Adoption Agreement for the Multiple
Employer OPEB/Pension 115 Trust &
Trust Administrative Services Agreement
to Provide Post-Employment Health and
Welfare Benefits (OPEB)
$5,000/plan max - CC FIN
January 6, 2025 Special & Regular Meeting Page 198 of 814 ADM_City Council Enhancement Project and Priority Updates (1-6-2025) ATT D (CONTRACTS) Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
"Not-To-Exceed"
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Notes
1698(b) 11/28/2023 Until
Terminated
Olivarez Madruga Law
Organization, LLP (OMLO)
Second Amendment for City Attorney
Services (Amended Schedule of Rate &
Charges)
Per Rate Schedule - CC ADM
2234 3/20/2024 Until
Terminated
The Los Angeles Homeless
Services Authority (LAHSA)
Greater Los Angeles Homeless
Management Information System (LA
HMIS) Continuums of Care (CoC)
$0.00 - Admin CD
2269 7/15/2024 Until
Terminated County of Los Angeles
MOU & Funding Agreement to Participate
in Taskforce for Regional Autotheft
Prevention (TRAP)
- - CC PD
Replace signature after LA County signs
2270 7/19/2024 Until
Terminated US Bank
Establish P-Card Program (NASPO Value
Point State of California Participating
Addendum 7-20-99-42 Local Agency
Subsidary Agmt)
$0.00 - Admin FIN
2303 2/26/2021
Upon
Completion of
Project
Los Angeles County Metropolitan
Transportation Authority
(LACMTA)
Letter of Agreement for Federal Projects
Programmed Through the LACMTA Call
for Projects (San Fernando Pacoima
Wash Bike Path ID# F1505,
LOA.P00F1505)
$1,513,000.00 - Admin PW
Filed as Administrative Contract, Added a
Contract Number and moved to correct folder
2131 1/3/2023 VOID Hannon Armstrong HVAC & BESS VOID VOID VOID VOID NOT APPROVED BY COUNCIL - VOID 2150 5/1/2023 VOID Shuster Advisory Group, LLC &
ALTA Trust Company
Adoption Agreement for the Multiple
Employer OPEB/Pension 115 Trust VOID VOID VOID VOID Merged with Contract No. 2149
January 6, 2025 Special & Regular Meeting Page 199 of 814 This Page
Intentionally
Left Blank
January 6, 2025 Special & Regular Meeting Page 200 of 814 January 6, 2025 Special & Regular Meeting Page 201 of 814 This Page
Intentionally
Left Blank
January 6, 2025 Special & Regular Meeting Page 202 of 814
AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and City Councilmembers
From: Nick Kimball, City Manager
By: Julia Fritz, City Clerk
Date: January 6, 2025
Subject: Receive and File the 2024 Commissioner Attendance Report RECOMMENDATION:
It is recommended that the City Council receive and file the 2024 Commissioner Attendance Report (Attachment “A”).
BACKGROUND:
1. On October 16, 2023, the City Council approved the first draft version of the Guidelines for Boards, Commissions and Committees Handbook (“Handbook”) and directed staff to return to a future City Council meeting to include, but not limited to, amendments to the Commissioner Application, add procedures for the selection of the Commission Chair and Vice Chair, clarify which commissioners must file a Form 700 Statement of Economic Interest Report, and effective immediately, to provide a monthly report to the City Council on Commissioner attendance, highlighting absenteeism for any Commissioner who has been absent from three or more meetings in a calendar year.
2. In November 2023, the City Clerk began providing Monthly Commissioner Attendance Report to the City Council. This Report is updated and provided to City Council monthly
3. On February 5, 2024, the City Council adopted Resolution No. 8260 approving the final version of the Guidelines for Boards, Commissions and Committees Handbook (Attachment “B”). Distribution of the final Guidelines was provided to each Commissioner by the City Clerk in March 2024 and subsequently as part of the new Commissioner onboarding process.
ANALYSIS:
The City Council serves as the legislative body responsible for making major policy decisions and providing direction for the City of San Fernando. As part of their legislative responsibilities, City Council appoints Commissioners to the City’s four active Commissions: 1) Education Commission, 2) Parks, Wellness, and Recreation Commission, 3) Planning and Preservation Commission, and 4) Transportation and Public Safety Commission.
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City Commissions play an essential role in enhancing governance by offering a forum for discussion on specialized areas of importance, fostering community engagement, streamlining decision-making, ensuring accountability, and increasing transparency. Commissions help bridge the gap between government and residents, enabling informed and inclusive decisions that address community needs effectively.
The City Council holds the authority to appoint individuals to City Commissions. Pursuant to Government Code Section 36506, appointed Commissionersserve voluntarily and at the pleasure of the City Council. Each Councilmember may nominate one individual to serve on each Commission. Such nominations require ratification by a majority of the City Council.
A quorum of Commission members is essential to conduct Commission business. Commissioners are expected to attend all regularly scheduled monthly meetings, actively participate in deliberations, and vote on matters requiring recommendation to the City Council. Page 11 of the Commissioner Handbook (Attachment “B”) states that if any Commissioner is absent from three or more meetings in a calendar year, that information will be reported to the City Council and can be grounds for removal.
Since November 2023, the City Clerk’s Office has been submitting monthly Commissioner attendance reports via email to the City Council, highlighting any Commissioner who has been absent from three or more meetings in a calendar year. The November 2024 report noted that Commissioner Erica Friend of the Parks, Wellness, and Recreation Commission was absent from three or more regular Commission meetings in 2024.
Staff reached out to Commissioner Friend, who explained that her absences were due to workrelated out-of-state travel. Commissioner Friend expressed her desire to continue to serve on the Parks, Wellness, and Recreation Commission and indicated that she is available to attend regular meetings. Removal from a Commission due to absenteeism is not automatic and requires a City Council action. If the City Council would like to consider Commissioner Friend’s removal from service on the Commission, then direction will need to be given to staff to prepare a staff report for consideration at a future City Council meeting.
BUDGET IMPACT:
The City Council Commission updates are included in the City Clerk’s regular work plan and, therefore, included in the Fiscal Year 2024-2025 Adopted Budget.
CONCLUSION:
It is recommended that the City Council receive and file the staff report and provide direction to staff as applicable.
ATTACHMENTS:
A. November Monthly Commissioner Attendance Report
B. Resolution No. 8260 - Guidelines for Boards, Commissions and Committees Handbook January 6, 2025 Special & Regular Meeting Page 204 of 814 Commissioner Meeting Attendance
Monthly Report ‐ November 2024
COMMISSIONER ATTENDANCE
C=Chair; VC=Vice Chair Appointed By
Regular Mtg Special Mtg
TRANSPORTATION & PUBLIC SAFETY COMMISSION
PW/PD First Thursday Monthly | 6 pm | Council Chambers
C Rudy Trujillo Celeste Rodriguez Present
Miguel Montañez Victoria Garcia
Absent = 1st in
calendar year
Nicole Mohr Joel Fajardo Present
VC Julie Cuellar Mary Mendoza
Absent = 1st in
calendar year
Zoe Rodriguez Mary Solorio Present
PLANNING & PRESERVATION COMMISSION Cancelled
CD/PW Second Monday Monthly | 5:30 pm | Council Chambers VC Cecilia Martinez Joel Fajardo
Fernando Diaz Cindy Montañez
Francisco Solorio Mary Solorio
Sylvia Ballin Mary Mendoza
C Sean Rivas Celeste Rodriguez
PARKS, WELLNESS & RECREATION COMMISSION
RCS Second Thursday | 6:30 pm | Council Chambers
Natasha Sanchez‐Brooks Joel Fajardo Present
Julie Cuellar Victoria Garcia Present
C Robert Gonzales Celeste Rodriguez Present
VC Patty Lopez Mary Mendoza Present
Erica Friend Mary Solorio
Absent = 4th in
calendar year
EDUCATION COMMISSION
RCS Last Tuesday Monthly | 4:30 pm | Council Chamber
VC David Govea Mary Solorio Present
Sonia Mariscal Navarro Victoria Garcia Present
Olivia Robledo
Robert Gonzales
(Form.) (Rodriguez to
appt)
Present
Laurel Rodriguez Mary Mendoza Present
C Angel Zobel‐Rodriguez Joel Fajardo Present
Nov‐24
January 6, 2025 Special & Regular Meeting
ATTACHMENT "A"
RESOLUTION NO. 8260
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, APPROVING THE GUIDELINES FOR BOARDS, COMMISSIONS
AND COMMITTEES HANDBOOK
WHEREAS, in response to the evolving needs of the community, the City Council plays a pivotal role in shaping the City's future. Central to this process are the Commissioners and Committees, who are essential advisory bodies comprised of dedicated community members appointed by the City Council. These bodies serve an important function by providing recommendations on various matters within their purview. In addition to advising the City Council, some Commissions, such as the Planning and Preservation Commission, have legislative duties. These Commissions and Committees help ensure that the City Council's decisions are informed and well-rounded; and
WHEREAS, the City Council serves as the ultimate deliberative body regarding all business and policy matters for the city and wishes to establish consistent guidelines and processes for individuals appointed to a City Commission and basic operation of its Boards, Commissions and Committees (Commission); and
WHEREAS, the City Commissioners serve as voluntary members from the community advising the City Council on policies related to the purpose of their Commission’s scope and are expected to attend all meetings, actively participate and deliberate, and vote on any matters that are requested for recommendation to the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. Recitals. That by adoption of this resolution, the City Council finds that the facts set forth in the Recitals of this Resolution are true and correct.
SECTION 2. Findings. That by adoption of this resolution, the City Council, as consideration of the Guidelines for Boards, Commission and Committees Handbook, as recommended by City staff, makes the following findings:
a. The proposed Guidelines for Boards, Commissions and Committees Handbook will assist to create consistency and streamlining the onboarding and orientation process, and provides basic clarity and guidance to newly appointed City Commissioners on general practices for the operation of Commissions.
b. The Guidelines for Boards, Commissions and Committees handbook may be updated by the City Manager, as applicable in order to develop and implement a Commissioners training program.
ATTACHMENT "B"
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That by adoption of this resolution, the City Council hereby approves and adopts the Guidelines for Boards, Commissions and Committees Handbook, attached hereto as Exhibit “A", which includes general rules and practices to provide guidance to Commissioners serving on a Commission.
SECTION 3.
Effective Date. This Resolution shall take effect Immediately upon Its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
SECTION 4.
PASSED, APPROVED, AND ADOPTED THIS day of Februairy, 2024.
I
Celeste T. Roddguez, Mayor of the City of
San Fernando, California
ATTEST:
Juli ritz, City Clerk
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CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8260 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 5th day of February, 2024, by the following vote of the City Council:
AYES: Solorio, Fajardo, Rodriguez - 3
NAYS: Mendoza -1
ABSENT: None
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this day of February, 2024. 7 Jujie Fritz, City Clerk
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GUIDELINES FOR BOARDS, COMMISSIONS
AND COMMITTEES
ADOPTED: FEBRUARY 5, 2024 – RESOLUTION NO. 6260
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RES. NO. 8260 January 6, 2025 Special & Regular Meeting Page 211 of 814 WELCOME!
Congratulations on becoming a valued member of the City of San Fernando team as a City Commissioner! I am thrilled to have you on board, as your appointment holds immense significance for your Commission's vital role in advising the San Fernando City Council on matters of utmost importance to our community.
This comprehensive Commissioners Guidelines has been thoughtfully crafted to provide you with essential information pertaining to your participation in public meetings, expectations regarding attendance, and the pivotal roles of Commissioners, staff, and Council liaisons as you collaborate with your Commission on the development of its advisory areas.
Your dedication and contributions as a Commissioner will undoubtedly make a positive impact on our community and enhance the effectiveness of the San Fernando City Council. Your commitment to service is truly commendable, and I eagerly anticipate witnessing the remarkable work you will accomplish on your Commission, representing the best interests of the San Fernando community.
Thank you for your unwavering commitment and valuable service to the San Fernando community. Together, we will continue to strive for excellence and make a lasting difference.
Warm Regards,
Nick Kimball
City Manager
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CITY ORGANIZATION CHART
RES. NO. 8260
CITY ATTORNEY
CITY COUNCIL
CITY MANAGER
FINANCE/
TREASURY/
COMMISSIONS
POLICE
COMMUNITY
SERVICES
ELECTED
0FFICIAiJ
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RES. NO. 8260 January 6, 2025 Special & Regular Meeting Page 215 of 814 INDEX
I. Introduction and Overview 1
II. City Commissions: Roles, Responsibilities, Authority and Special Assignments 2
III. Membership Recruitment, Application, Appointment,
Term Limits and Orientation Process 7
IV. Meetings, Agendas, Laws and Regulations 10
V. California’s Ralph M. Brown Act 13
VI. Parliamentary Procedure at Meetings 14
VII. Resources Available for Commissioners 14
VIII. Exhibits
Exhibit A – City Code Pertaining to All Commissions 15
Exhibit B – Application to Serve on a City Commission 25 Exhibit C – Appointment of City Commissioners 27
Exhibit D – Check-off List for New/Outgoing Commissioners 29 Exhibit E – Parliamentary Meeting Process & Guidelines 30 Exhibit F – Commissioner Request to Waive Stipend 33
Exhibit G – Statement of Economic Interest – Form 700 34 Attachment “A” Designated City Filers
Exhibit H – Unscheduled Vacancy Notice 65
Exhibit I – Code of Ethics and Conduct 66
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CITY OF SAN FERNANDO
Guidelines for Boards, Commissions and Committees
INTRODUCTION AND OVERVIEW
City of San Fernando is a California municipality of approximately 24,500 residents, and incorporated as a General Law City in August of 1911. The City of San Fernando is governed by a five-member City Council elected to staggering four-yearterms by voters of San Fernando on the November ballot, held on each even year. In December of each year, the City Council holds an annual reorganization to select a Mayor and Vice Mayor from among the five Council members. The appointments are made by a majority vote of the City Council and are for a one-year term until the next annual reorganization.
The City Council is the legislative body responsible for making all major policy decisions and direction for the City of San Fernando, including adoption of the City’s annual budget, major land use plans, infrastructure projects and facility and program activities. The Council relies on advisory input from many sources, including the City Commissions.
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CITY COMMISSIONS: ROLES, RESPONSIBILITIES,
AUTHORITY AND SPECIAL ASSIGNMENTS
ROLES
Commissioners serve as voluntary members from the community advising the City Council on policies related to the purpose of their Commission. They are expected to attend all meetings, actively participate and deliberate, and vote on any matters that are requested for recommendation to the City Council.
A commissioner’s function is to listen, evaluate, advise, suggest and recommend. The commissions make recommendations to the City Council. Commissions examine alternative courses of action, evaluate each alternative, reach a conclusion and present a final recommendation for City Council consideration. This process ensures that the proper public officials are the ultimate decision‑makers.
The responsibility for allocating public resources rests with the duly‑elected representatives of the City. This responsibility may not be delegated to others.
Once per year, Commissioners will vote to elect a Chair and Vice Chair of the Commission, and referred to as, the Annual Reorganization. The Chair is responsible for leading the meetings of the Commission. The Chair shall call the meeting to order, state items to be discussed on the agenda, permit all members the opportunity to be heard, allow for comments from the public, call for a vote when required and work directly with the staff liaison to ensure a successful meeting. The Vice Chair shall serve the role of Chair in the absence of the Chair.
ANNUAL REORGANIZATION PROCESS
The Annual Reorganization general occurs in July at the Commissions regular meeting, with the exception of the Planning and Preservation Commission as per the by-laws the annual reorganization occurs in January. The terms of office of the Chair of the Commission and Vice Chair shall be for one year, or until their successors have been chosen. Nothing herein shall be deemed or construed to prohibit any person from serving any number of consecutive one-year terms in any office in this City.
The following procedure shall be used for the selection of a Chair:
a. Commission Secretary opens the nominations for the position of Chair b. Nomination(s) is/are made for Chair, and seconded
c. Hearing no objections, motion to close nominations
d. Commission Secretary conducts a roll call vote and request each Commissioner announce their vote for Chair until a Chair is elected by majority vote e. Commission Secretary announces the results
Procedures a-e above are followed to select the Vice Chair.
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Guidelines for Boards, Commissions and Committees
RESPONSIBILITY
The City Council serves as the ultimate deliberative body regarding all business and policy matters for the city. Any requests for significant work by Commissions shall be considered by the City Council, resulting in recommendations. The City Council will then vote to approve applicable recommendations on any city policy or expenditure(s). Commissioners do not direct or delegate work tasks to City staff and Commission liaisons. Commission annual work plan activities and assignments are to be completed by Commissioners.
Outlined below are examples of some areas in which commission members focus their attention:
A. Providing in‑depth analysis of specific problems
B. Creating a forum to encourage broad citizen participation C. Assessing specific departmental matters, while taking into consideration the overall direction of the City
D. Providing in‑depth analysis of issues that may be brought forward as a recommendation to the City Council for potential action.
There are four (4) City of San Fernando Commissions. Each Commission consists of five (5) City Council-appointed representatives. Please refer to Exhibit “A”, attached herewith, for a detailed description of each Commission, as outlined in the San Fernando City Code.
A brief general overview of each City Commission is provided below and corresponding meeting day and time:
Education Commission. (Ord. No. 1605, § 1, 5-16-2011)
Regular Meeting Day and Time: Monthly on the last Tuesday, at 4:30PM Staff Liaison: Director of Recreation and Community Services The duties of the Education Commission is to:
(a) Establish and act as a liaison between the city and local school administrations, the city's school board representative for the Los Angeles Unified School District and representatives from other public and private schools operated in the city;
(b) Initiate studies, investigations, surveys and make recommendations to the City Council regarding local K12 education and local higher learning, educational grant and educational scholarship opportunities. (c) Coordinate with the city police chief on the implementation of the School Resource Officer Program in local Los Angeles Unified School District schools and the deployment of a school resource officer at those schools.
(d) Subject to the approval of the City Council, the education Commission may make and alter such rules and regulations for its organization and procedure as are consistent with this chapter, other city ordinances and state law.
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Parks, Wellness and Recreation Commission. (Ord. No. 1586, § 4, 3-16-2009) Regular Meeting Day and Time: Monthly on the Second Thursday, at 6:30PM Staff Liaison: Director of Recreation and Community Services The powers and duties of the Commission shall be:
(1) Initiating studies, investigations and surveys and making recommendations to the City Council relative to the creation, operation, maintenance, management and control of the community recreation programs of parks, playgrounds and indoor and outdoor recreational activities. (2) Subject to the prior approval of the City Council, adopting by resolution, rules and regulations not inconsistent with this code and city ordinances, for the maintenance, improvement, use and operation of the parks, playgrounds, bathing facilities, recreation centers and other similar facilities of the city;
(3) Participate in the development of a master plan for all parks and playgrounds owned and operated by the city and, upon approval of the plans by the City Council, working consistently toward the achievement of the plan and for the improvement of the plan as originally approved. (4) Initiating studies, investigations and surveys and making recommendations to the City Council relative to health, wellness and fitness, including such activities and programs created and/or maintained for the same by the director of recreation and community services. (5) Upon request of the City Council, making other investigations, reports and recommendations upon subjects or other matters referred to it by the City Council. (6) Planning and implementing cultural special events and planning and Commissioning art in public places (e.g., murals, sculptures, city monuments, etc.). (7) Developing a list of activities that would be presented for council approval. Such activities will address a diverse and broad approach to culture, not any one culture. The activities would introduce the community to all cultures in this city and beyond. (8) Identifying and, subject to City Council approval, securing outside funds to implement its activities, thereby saving City resources.
Sec. 54-64. Powers and duties concerning city-owned historic resources.
The following sites and improvements are declared by the City Council to be historic resources. The Commission shall have responsibility for programming the maintenance, improvement, use and operation of these city-owned historic resources, subject to approval by the City Council:
(a) The Lopez Adobe site at the southwesterly corner of the intersection of South Maclay Avenue and Pico Street.
(b) Such other historic resources as the council shall from time to time select and add to this section by amendment.
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Planning and Preservation Commission. (Ord. No. 1586, § 1, 3-16-2009) Regular Meeting Day and Time: Monthly on the Second Monday, at 6:30PM Staff Liaison: Director of Community Development
The duties of the planning and preservation Commission shall include the following:
(a) Initiating studies, investigations and surveys and making recommendations to the City Council relative to the designation, selection, establishment, maintenance, management, and control of historic resources and the preservation thereof; and
(b) Upon request of the City Council, making other investigations, reports, and recommendations upon subjects related to the implementation of the historic preservation element of the general plan and Ch. 106, art. VI, div. 14, of this Code, or other matters related to the city's historic preservation program referred to it by the City Council. (c) The planning and preservation Commission may make and alter rules and regulations for its organization and procedure consistent with state laws and this article and other city ordinances.
Transportation and Public Safety Commission. (City Code 1709, § 13.26.3) Regular Meeting Day and Time: Monthly on the First Thursday, at 6:00PM Staff Liaison: Director of Public Works and Police Chief The duties of the Transportation and Public Safety Commission is to:
(1) Suggest the most practicable means for coordinating the activities of all city officers and agencies having authority with respect to the administration or enforcement of traffic regulations; (2) Stimulate and assist in the preparation and publication of transportation safety and traffic reports;
(3) Receive complaints having to do with traffic matters; and (4) Recommend to the City Council, the chief of the traffic division and other city officials ways and means for improving traffic conditions and the administration and enforcement of transportation safety and traffic regulations.
(5) The Transportation and Public Safety Commission shall act solely as an advisory board to the City Council and an advocate for public safety and traffic services with respect to matters relating to public safety, including understanding police and fire operations, crime prevention, emergency preparedness, traffic and transportation, and any other matters which may be assigned to it from time to time by the City Council, and shall study and make recommendations as to such matters directly to the City Council in an advisory capacity. Unless expressly authorized by the City Council, the Commission shall not represent itself to be acting for or on behalf of the City Council, nor shall it commit the officers, employees, or staff of the City in any manner or to any course of action. To the contrary, the Commission shall act as a study center and clearinghouse for advisory action to the City Council. The Commission shall have no authority or jurisdiction to make, recommend, or approve any action with regard to public safety personnel actions or investigations.
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Guidelines for Boards, Commissions and Committees
AUTHORITY
The City Manager shall appoint a City staff liaison to each Commission to provide staff support and work closely with the Chair to develop the meeting agendas and any information gathered for benefit of the Commissioners. Extensive training is provided in particular to the City’s Planning and Preservation Commissioners, commensurate with those duties related to land use decision making – serving as a quasi-judicial body.
All Commissions are intended to be an advisory body (excluding the Planning and Preservation Commission) only and serve at the pleasure of the City Council. Commissions are not allowed to direct City staff that will result in an expenditure of staff resources exceeding the applicable amounts allocated in the approved annual budget.
The administrative staff liaison reports to and is responsible to the City Manager, who assigns staff liaisons to work with each city commission. The City Attorney is an appointed official who reports directly to the City Council. Therefore, all communications between City Attorney and commissions are to be directed through the assigned commission staff liaison, who will then contact the City Attorney if applicable. The City Attorney may be available to provide legal advice when asked by the staff liaison regarding the Brown Act, parliamentary procedure, or on topics related to the Commission’s business. Except for the Planning and Preservation Commission, the City Attorney will not attend Commission meetings on a regular basis.
SPECIAL ASSIGNMENTS: AD HOC COMMITTEES
From time to time, as needs arise, the Commissions may choose to form an Ad Hoc Committee, which are less formal in nature, have a clear and definite scope and will be dissolved upon completion of the scope, unless otherwise extended by the Commission with a new scope or unfinished scope. Ad Hoc Committees are not subject to the requirements of the Ralph M. Brown Act. Ad Hoc Committees consist of City staff and two Commissioners that are appointed by the Commission and shall report back to the Commission at appropriate intervals regarding informational updates and upon conclusion of the task assigned by the Commission. Ad Hoc Committee’s service concludes once a final report is provided, scope of work is completed, or as the Commission directs.
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Guidelines for Boards, Commissions and Committees
MEMBERSHIP RECRUITMENT, APPLICATION, APPOINTMENT,
TERM LIMITS AND ORIENTATION PROCESS
MEMBERSHIP RECRUITMENT, APPLICATION
To apply, the person must be 18 years of age and a resident of the City of San Fernando. Pursuant to Government Code section 1020, subdivision (b): “Notwithstanding any other law, a person, regardless of citizenship or immigration status, is eligible to hold an appointed civil office if the person is 18 years of age and a resident of the state.” Interested applicants must complete an “Application to Serve on a City Commission” (Exhibit “B”) that includes a biography and be submitted to the City Clerk’s Office via email: [email protected]; delivery in person or through the US postal mail service, City Hall 117 Macneil Street, San Fernando. Copies of applications are provided to the appointing Councilmember for their consideration and their final recommendation to approve the appointment is ratified by the City Council.
APPOINTMENT, TERM LIMITS AND ORIENTATION PROCESS
Appointment of City Commissioners. (Ord. No. 1648, § 3, 12-7-2015) (Exhibit “C”) (a) The City Council shall have the authority to appoint individuals to City Commissions. (b) Appointed members of Boards and Commissions serve at the pleasure of the City Council, pursuant to Government Code Section 36506.
Method of appointment to Commissions. (Ord. No. 1648, § 3, 12-7-2015) Unless otherwise specified in the City Code, each City Councilmember is, assigned a position that correlates to a position on each Commission. That Councilmember will have the authority to nominate an individual to serve in the assigned position on the Commission. Each such nomination shall require ratification by a majority of the City Council.
Removal of Commission Members; Vacancies. (Ord. No. 1648, § 3, 12-7-2015) (a) All Commissioners serve at the pleasure of the City Council and any Commissioner may be removed, with or without cause, either by a majority of the entire membership of the City Council or by the Councilmember who individually appointed such Commissioner. (b) If vacancies in any Commission occur, other than by expiration of the term, such vacancies shall be filled by appointment for the unexpired portion of the term. The City Councilmember who nominated the vacating Commissioner shall nominate a replacement Commissioner, subject to ratification by a majority of the City Council.
Term of Commissioners. (Ord. No. 1648, § 3, 12-7-2015)
The term of office for each Commission member shall be one year; however, each member shall continue in the position beyond one year until replaced by the assigned City Councilmember or until the member resigns.
Rules of Decorum for Commissions. (Ord. No. 1648, § 3, 12-7-2015) (a) Decorum and order—Commissioners.
(1) Commissioners shall accord the utmost courtesy to each other, to city employees, and to the public appearing before the Commission and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to RES. NO. 8260
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motives and personalities.
(2) Every Commissioner desiring to speak shall address the Chair of the Commission and, upon recognition by such Chair, shall confine discussion to the question under debate. (3) Every Commissioner desiring to question administrative staff should address questions to the City Manager who may answer the inquiry directly or designate the appropriate staff member to timely respond to such inquiry.
(4) A Commissioner, once recognized, shall not be interrupted while speaking, unless called to order by the Chair of the Commission, or a point of order is raised by another Commissioner, or the speaker chooses to yield to questions from another Commissioner. (5) Any Commissioner may move to require the Chair of the Commission to enforce the rules.
A majority of the Commission shall require enforcement of the rules if the Chair of the Commission has refused.
(b) Decorum and order—Employees. Members of administrative staff and city employees shall observe the same rules of procedure and decorum applicable to members of Commissions. The City Manager shall ensure that all city employees observe such decorum. Any staff member, including the City Manager, desiring to address the Commission or members of the public shall first be recognized by the Chair of the Commission. All remarks should be addressed to the Chair of the Commission and not to any one individual Commissioner or member of the public. (c) Decorum and order—Public. Members of the public attending Commission meetings shall observe the same rules of order and decorum applicable to the Commission. Each person who addresses the Commission shall not make personal, impertinent, slanderous or profane remarks to any member of the Commission, staff or general public. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of the Commission meeting shall, at the discretion of the Chair of the Commission or a majority of the Commission, be barred from further audience before Commission during that meeting. (d) Personal interest. No Commissioner disqualified from participation under state or local law shall remain at the Commission dais during the debate or vote on such matter. The Commissioner shall publicly state the grounds for disqualification on the record and, upon acceptance by the Chair of the Commission, leave the dais during the debate or vote on the issue. (e) Limitations on debate. No Commissioner shall be allowed to speak more than once upon any one subject until every Commissioner choosing to speak has spoken. Merely asking a question, or making a suggestion, is not considered speaking.
(f) Dissents and protests. Any Commissioner shall have the right to express dissent from, or protest to, any action of the Commission and request that the reason be entered into the minutes. (g) Procedures in absence of rules. In the absence of a rule to govern a point or procedure, Robert's Rules of Order shall govern.
ORIENTATION PROCESS/ONBOARDING
The staff liaison shall provide onboarding to newly appointed Commissioners. Training is provided in particular to the Planning and Preservation Commissioners, commensurate with those duties related to land use decision making – serving as a quasi-judicial body - per the San Fernando Municipal Code.
It is the Commissioner’s responsibility to ensure staff has up-to-date contact information and regularly monitors their City issued email to allow for communication for distribution of agendas or other important information. A “Check-off List for New/Outgoing Commissioners”, (Exhibit “D”) is used to ensure that every aspect of the new Commissioner appointment be covered during the onboarding process.
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COMMISSIONER PARTICIPATION
The primary purpose of each Commission is to provide a forum for the thorough vetting of matters within the commission’s subject matter jurisdiction, before they are presented to the City Council. A secondary purpose is to provide guidance to City staff on matters within the commission’s subject matter jurisdiction, enabling staff to obtain interim guidance as they develop and refine matters for presentation to the City Council. The objective is to eliminate, to the extent possible, those situations where the City Council is forced to deal with large and difficult issues at their meetings without any prior formal discussion or analytical input to guide staff’s work product.
When attending Commission meetings, all voting members have the opportunity and right to participate and be heard. The Chair of the Commission holds the responsibility for the Decorum and Order at the meetings, and shall permit each Commissioner to offer comments and make motions on matters on the meeting agenda pursuant to the Parliamentary Procedure (Exhibit “E”).
Additionally, some Commissions are expected to participate outside of the regular meetings. For example, Planning and Preservation Commissioners may attend the annual Planners Institute offered by the League of California Cities. Several Commissions participate in various events throughout the year and other participation in Commission events may be required.
COMPENSATION
Compensation is based on monthly commission meeting attendance. Commissioners receive a monthly stipend of $100/per Commission meeting attended, maximum one Commission meeting per month. If a regularly scheduled Commission meeting is cancelled due to City Hall closure or other unforeseen circumstance, and the regular meeting is rescheduled to the following month, the Commissioners are still eligible for payment of their monthly stipend for said cancelled regular monthly meeting. Pursuant to Government Code Section 1020 (c): “Notwithstanding any other law, a person appointed to civil office, regardless of citizenship or immigration status, may receive any form of compensation that the person is not otherwise prohibited from receiving pursuant to federal law, including, but not limited to, any stipend, grant, or reimbursement of personal expenses that is associated with carrying out the duties of that office.” Commissioners have the option of requesting to waive their monthly stipend (Exhibit “F”) and choose to have their stipend donated to one of the following pre-approved City programs: Education Commission Scholarship, Senior Club, Mariachi Master Apprentice Program (MMAP), support toward a Recreation Program or Cultural Event, and General City Services. If a Commissioner(s) is ineligible to receive a stipend, those funds would automatically be donated to the Education Commission’s Annual Scholarship Program.
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9 January 6, 2025 Special & Regular Meeting Page 226 of 814
CITY OF SAN FERNANDO
Guidelines for Boards, Commissions and Committees
MEETINGS, AGENDAS, LAWS AND REGULATIONS
MEETING INFORMATION AND AGENDAS
Advisory groups are generally required to hold regular meetings on regularly specified meeting dates and at regularly scheduled times. Meetings are to be open and public with an agenda published and posted 72 hours before the meeting. (See "The Brown Act" section.) Adjourned meetings are those called by the chairperson to complete business on an agenda that is not acted upon during the regular meeting. A specified date and time is announced to the public and recorded in the minutes.
A special meeting requires twenty-four (24) hours of advance public notice The public notice of the special meeting must contain the time, place, and the subject matter to be discussed. Only items included in the agenda notice are allowed. Staff liaisons will work with the Commission to determine if there is a need to schedule a special meeting.
If a regular meeting needs to be cancelled, the ultimate decision rests with the staff liaison to determine whether the meeting will take place. It is not within the purview of the Chairperson to request the cancellation of the meeting or to make decisions regarding its cancellation.
APPLICABLE LAWS AND REGULATIONS
All City Council Commissions shall comply with the requirements of the Ralph M. Brown Act. Each Commission has an established date, time and place for regular meetings, as required by the Ralph M. Brown Act. In order to minimize the extra demands on City staff, and to maximize public participation, each standing Commission shall, to the maximum extent possible, conduct its business at the regularly scheduled meeting.
The Political Reform Act of 1974 (PRA), codified in the California Government Code Section 87200, aims to prevent self-dealing in governmental decision-making. It mandates the disclosure of personal income and assets by most state and local officials and requires them to abstain from decisions that could affect their economic interests. Members of the City Council, the City Manager, City Attorney, City Treasurer and the Planning and Preservation Commissioners are required to complete an annual Form 700 (Exhibit “G”) pursuant to Government Code Section 87200. In addition, on a biennial basis, the City is required to review and adopt a resolution to designate certain individual positions that make or participate in making government decisions, to be required to file an annual Form 700.
Currently, the City does not include the Parks, Wellness and Recreation, Education and Transportation and Public Safety Commissioners as designated filer positons and therefore members of those commissions are not required to file a Statement of Economic Interest Form 700. The City’s Adopted Designated Filer Positions to the City’s Conflict of Interest Code is included as Attachment “A” to Exhibit “G”.
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10 January 6, 2025 Special & Regular Meeting Page 227 of 814
CITY OF SAN FERNANDO
Guidelines for Boards, Commissions and Committees
REQUIRED ATTENDANCE / POLICY FOR REMOVAL
A quorum is essential to be able to conduct business. A majority of members of a body forms a quorum. Commissioners are expected to attend all regular meetings. Meetings are scheduled at specified times each month or at regular intervals. Commissioners attendance and participation in the business of the Commission is necessary for the success of the Commission in achieving its annual work plan goals. When a Commissioner is unable to attend a meeting, it is courteous to notify the City staff liaison and Commission Chair of expected absence.
If any Commissioner is absent from three or more meetings in a calendar year, that information will be reported to the City Council and can be groundsfor removal. This policy allowsfor anotherresident to be appointed to the Commission. Attendance is tracked by City staff and the City Clerk shall report to the City Council on a monthly basis.
RESIGNATION
If a Commissioner is no longer available to serve, the Commissioner must submit a resignation in writing by sending a written communication to the staff liaison or the City Clerk. Since the term has not expired, the resignation is treated as an Unscheduled Vacancy, and by state law a 20-day Notice of an Unscheduled Vacancy (Exhibit “H”), must be immediately posted by the City Clerk to invite new applicants for the vacant Commission seat. The notice is posted physically in the display case in front of City Hall and on the City’s website. Final appointment to the Commission shall not be made by the City Council for at least 10 working days after the posting of the Unscheduled Vacancy notice by the City Clerk.
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11 January 6, 2025 Special & Regular Meeting Page 228 of 814
CITY OF SAN FERNANDO
Guidelines for Boards, Commissions and Committees
CODE OF CONDUCT
City Commissioners are representatives of the City while serving in their role as volunteer Commissioners, both while in attendance at meetings and while present at City functions as, a Commissioner. All Commissioners shall adhere to ethical behavior at all times and that entails compliance with the City of San Fernando’s City Wide Policies and Procedures adopted on April 4, 1997 “Code of Ethics and Conduct” (Exhibit “I”).
City officials including appointed City Commissioners shall be required to participate in statemandated ethics training (commonly referred to as AB1234). Such training is available online from the FPPC, on YouTube, and from the City Attorney.
Here are the current resource links to fulfill Commissioners ethics training course below; however, from time to time course availability may be subject to change and an alternative would be provided at the time of change:
Fair Political Practices Commission:
https://www.fppc.ca.gov/content/fppc-v2/fppc-www/learn/public-officials-and-employees-rules- /ethics-training.html
Institute for Local Government:
http://www.ca-ilg.org/ethics-education-ab-1234-training Upon completion of the training, Commissioners shall file a signed certificate with the City Clerk, which shall remain on file in the Clerk’s office for the length of service of the Commissioner.
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12 January 6, 2025 Special & Regular Meeting Page 229 of 814
CITY OF SAN FERNANDO
Guidelines for Boards, Commissions and Committees
CALIFORNIA’S RALPH M. BROWN ACT
The Brown Act or Open Meetings law is found in the California Government Code section 54950 et seq. This significant law was enacted in 1953 to guarantee the public’s right to attend and participate in all meetings of local legislative bodies. Those bodies include Boards, Commissions and Committees, whether permanent or temporary, decision-making (such as Planning Commission) or advisory (all others). Most importantly, according to this law, all meetings must be properly noticed for participants and for the public. City staff must ensure this occurs for all Commissions.
Notably, a majority of the members of any Commission may not discuss or deliberate on any business within the subject matter jurisdiction of the Commission except at a noticedmeeting, and thisincludes in person interactions as well as serial or indirect communications.
The agenda for a regular meeting must be posted in a location at the meeting site and freely accessible to members of the public at least 72 hours before the meeting. Any meeting not established as a regular meeting is a “Special” meeting and the special meeting agenda must be posted at least 24 hours prior to the meeting.
Agendas must be posted at the building where the meeting occurs, and in San Fernando, also on the City’s website. Agendas for all meetings held at San Fernando City Hall are posted on the outside board for this purpose at the northwest entry to the building.
Meetings that are not properly noticed are not permitted. That would include “serial” meetings – which would be when one Commissioner contacts another, who then contacts another Commissioner by phone, e-mail or in person. All business of the Commission must be listed on the agenda, posted, and discussed at a public meeting held in an accessible location. Therefore, care must be taken to ensure that if a quorum (half of the members + 1) is gathered at a public or private place, no public business shall be discussed. For this purpose, e-mail communication between Commissioners should be avoided including the use of “Reply All” to any staff notices sent via e-mail to the entire Commission.
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13 January 6, 2025 Special & Regular Meeting Page 230 of 814
CITY OF SAN FERNANDO
Guidelines for Boards, Commissions and Committees
PARLIAMENTARY PROCEDURE AT MEETINGS
Meetings shall operate using standard parliamentary procedures (Exhibit “E”) following an approved meeting agenda. Most entities follow Robert’s Rules of Order (or, in the alternative Rosenberg’s).
Procedures generally include:
1. Establish and post a written agenda.
2. Agenda includes a Call to Order, Roll Call, note start and ending times.
3. Action by Motions made, seconded, discussed and voted upon.
4. Adjourn the meeting to conclude or continue the meeting to a date certain.
One Commissioner can make a motion to approve an action, another member shall second the motion aloud, and then the Commission Chair shall call for a vote. Staff will record the number of votes in favor, the number opposed and any abstaining. The Chair will announce the result of the vote. Voting is most frequently done by voice, aloud, and may also be done by roll call or by a show of hands.
Motions may also be voted upon to open and close a public hearing, to adjourn (end) the meeting, or other necessary actions of the Commission. Training on these technical procedures is available and staff liaisons will schedule for new members.
RESOURCES AVAILABLE FOR COMMISSIONERS
City of San Fernando web page for Commissions: https://ci.san-fernando.ca.us/commissions-boards/ League of California Cities: Ralph M. Brown Act: https://www.calcities.org/resource/open-public-va-guide-to-the-ralph-m.-brown-act Fair Political Practices Commission (FPPC): https://www.fppc.ca.gov/about-fppc.html Parliamentary Procedure: video to be determined.
Roberts Rules of Order: https://robertsrules.com/
CONFLICT OF INTEREST GUIDELINES
State of California Fair Political Practices Commission (“FPPC”) regulates reporting of potential conflicts of interest, according to the Political Reform Act. It mandates the filing of annual forms, known as Form 700/Statement of Economic Interests (Exhibit “G”) in accordance with the City’s adopted Conflict of Interest Code of Designated required filers. The City Councilmembers, designated City staff, and the Planning and Preservation Commissioners must file Form 700 with the City Clerk each year. Its purpose is to reveal any potential conflicts of interest, relative to any financial interests held solely within the City of San Fernando. Forms must be filed initially when first appointed (Assuming Office), annually by April 1 each year, and then once more when departing the Commission upon resignation or conclusion of the term (Leaving Office). More information and Form 700 is available online the FPPC website at https://www.fppc.ca.gov/about-fppc.html Please feel free to contact the San Fernando City Clerk with any questions at: City Clerk, 117 Macneil Street, Email: [email protected], Telephone: 818-898-1204, Office Hours: Monday - Thursday 7:30 a.m. – 5:30 p.m., Fridays 8:00 a.m. – 5:00 p.m.
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14 January 6, 2025 Special & Regular Meeting Page 231 of 814
EDUCATION COMMISSION
Sec. 2-614. Created; composition; appointment; qualifications. (a) There is established an education commission in and for the city. (b) The education commission shall consist of five members. (c) Each member shall be appointed in accordance with section 2-34 of this Code. (d) Each member shall, at all times during their incumbencies, be a resident and registered voter of the city.
(Ord. No. 1605, § 1, 5-16-2011)
Sec. 2-615. Officers; compensation.
(a) The members of the education commission shall annually in June elect one of its number as chair and one of its number as vice-chair, each to serve for a one-year term or until a successor is elected.
The city clerk shall serve as secretary to the education commission. In the absence of the chair, the vice-chair, and/or the secretary, any other member shall call the meeting to order, whereupon a chair and/or a secretary shall be elected from the members present to preside for that meeting. (b) The city council shall fix the amount of compensation, if any, to be paid to the members of the education commission.
(Ord. No. 1605, § 1, 5-16-2011)
Sec. 2-616. Meetings; quorum.
(a) The members of the education commission shall meet at least once a quarter at such time and place as it may fix by resolution. Special meetings may be called at any time by the chair of the commission or four members thereof by written notice served upon each member of the commission at least 48 hours before the time for the proposed meeting. Proper posting and Brown Act procedures will be followed.
(b) Three members of the education commission shall constitute a quorum for the transaction of business, but a lesser number may adjourn from time to time for want of a quorum until a quorum can be obtained.
(Ord. No. 1605, § 1, 5-16-2011)
Sec. 2-617. Absence from meetings.
(a) Absence from three consecutive regular meetings of the education commission by a member with or without consent of the commission shall be deemed to constitute a retirement of such member, and his office shall become vacant. The vacancy thus created shall thereafter be filled by a successor to fill the unexpired term of office pursuant to section 2-35 of this Code.
EXHIBIT "A"
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(b) Absence from three regular meetings of the education commission in a 12-month period by a member without consent of the commission or absence from four regular meetings of the commission within a 12-month period by a member with the consent of the commission shall be deemed to constitute a retirement of such member, and his office shall become vacant. The vacancy thus created shall thereafter be filled by a successor to fill the unexpired term of office pursuant to section 2-35 of this Code.
(c) Any member whose absences from regular meetings of the commission are deemed to constitute a retirement of such member under this section shall have the right to appeal the deemed retirement.
The city council may overturn the deemed retirement if it determines that the absences of the member were the result of unusual circumstances.
(Ord. No. 1605, § 1, 5-16-2011)
Sec. 2-618. Powers and duties; rules and regulations; reports and records. (a) The powers and duties of the education commission shall be as follows:
(1) Establish and act as a liaison between the city and local school administrations, the city's school board representative for the Los Angeles Unified School District and representatives from other public and private schools operated in the city.
(2) Initiate studies, investigations, surveys and make recommendations to the city council regarding local K-12 education and local higher learning, educational grant and educational scholarship opportunities.
(3) Coordinate with the city police chief on the implementation of the School Resource Officer Program in local Los Angeles Unified School District schools and the deployment of a school resource officer at those schools.
(b) Subject to the approval of the city council, the education commission may make and alter such rules and regulations for its organization and procedure as are consistent with this chapter, other city ordinances and state law.
(c) The education commission shall keep an accurate record of all its proceedings and activities and shall render annually, on a calendar basis, a full report of the commission's activities and recommendations to city council.
(Ord. No. 1605, § 1, 5-16-2011)
Sec. 2-619. Incurring financial liability.
Neither the education commission nor any person connected with the commission shall incur any financial liability in the name of the city.
(Ord. No. 1605, § 1, 5-16-2011)
Sec. 2-620. Reserved.
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PARKS, WELLNESS AND RECREATION COMMISSION
Sec. 54-56. Created.
There is created and established a recreation and community services commission in and for the city, which shall be known as the "San Fernando Parks, Wellness and Recreation Commission." For purposes of this article, the capitalized word "commission" shall hereinafter refer to said San Fernando Parks, Wellness and Recreation Commission or the recreation and community services commission. (Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Sec. 54-57. Composition and appointment of members; cultural arts liaisons. (a) The commission shall consist of five members, with full participation and voting rights. Each member shall be appointed by a different appointing councilperson, with such appointment to be ratified by the city council in accordance with the provisions of Government Code § 54974. Such members of the parks, wellness and recreation commission shall be registered voters and city residents. (b) The commission may also appoint a maximum of two persons to serve as cultural arts liaisons. The cultural liaisons: (i) shall serve in advisory capacity to the commission only; (ii) shall serve at the pleasure of the commission and the city council and may be removed and replaced at any time with cause or without cause by majority of either the commission's or the city council's full membership; (iii) shall not be considered members of the commission and shall have no right to vote on commission business; (iv) shall attend such meetings of the commission as may requested by the commission; and (v) may include nonresidents of the city. The commission reserves the right to develop such additional criteria for the appointment of cultural liaisons provided that such additional criteria is not in conflict with federal or state law, this Code or such other policies of the city as may be established and from time-to-time amended by the city council. (Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Sec. 54-58. Officers.
The commission's members shall select from among themselves commissioners who will serve in the capacity of chair and vice chair for the commission. In the absence of the chair and vice, any other member shall call the commission to order, whereupon a chair shall be selected from the members present to preside for that meeting. Cultural arts liaisons may not serve as chair, vice chair or any other commission officer.
(Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Sec. 54-59. Compensation of members.
The council shall fix the amount of compensation, if any, to be paid to commission members.
Commissioners may not be compensated for any meetings or gatherings of the commission other than regular meetings of the commission.
Cultural arts liaisons shall not receive any compensation for their service as cultural liaisons. (Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) RES. NO. 8260
Sec. 54-60. Meetings generally.
By resolution of the commission, the commission may establish a regular meeting schedule, provided that the commission shall schedule no more than one regular meeting each month. No meeting may be convened if city support staff is unavailable to participate in such meeting. Any adjourned meeting or special meeting requested by the commission shall be subject to the approval of the city manager based on the availability of city support staff to participate in such additional meetings. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). (Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Sec. 54-61. Quorum.
Three members of the commission shall constitute a quorum for the transaction of business, but a lesser number may adjourn from time to time for want of a quorum until a quorum can be obtained.
Cultural arts liaisons shall not be counted to constitute a quorum. (Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Sec. 54-62. Absence from meetings.
(a) Absence from three consecutive regular meetings of the commission by a member without the prior consent of the commission shall constitute an abandonment of the office and the absent commissioner's seat on the commission shall be deemed vacated. The vacancy thus created shall thereafter be filled by appointment by the city councilmember so assigned of a successor to fill the unexpired term of office.
(b) Absence from three regular meetings of the commission in a 12-month period by a member without consent of the commission or absence from four regular meetings of the commission within a 12- month period by a member with the consent of the commission shall be deemed to constitute a retirement of such member, and the office shall become vacant. The vacancy thus created shall thereafter be filled by appointment by the city councilmember so assigned of a successor to fill the unexpired term of office. The city council shall comply with the provisions of Government Code § 54974 before filing any vacancy.
(Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Sec. 54-63. Powers and duties generally.
The powers and duties of the commission shall be:
(1) Initiating studies, investigations and surveys and making recommendations to the city council relative to the creation, operation, maintenance, management and control of the community recreation programs of parks, playgrounds and indoor and outdoor recreational activities. (2) Subject to the prior approval of the city council, adopting by resolution, rules and regulations not inconsistent with this Code and city ordinances, for the maintenance, improvement, use RES. NO. 8260
and operation of the parks, playgrounds, bathing facilities, recreation centers and other similar facilities of the city. A complete file of such rules and regulations shall be maintained in both the city clerk's office and that of the director of recreation and community services, with resolutions in the customary form and numbered numerically. (3) Participate in the development of a master plan for all parks and playgrounds owned and operated by the city and, upon approval of the plans by the city council, working consistently toward the achievement of the plan and for the improvement of the plan as originally approved.
(4) Initiating studies, investigations and surveys and making recommendations to the city council relative to health, wellness and fitness, including such activities and programs created and/or maintained for the same by the director of recreation and community services. (5) Upon request of the city council, making other investigations, reports and recommendations upon subjects or other matters referred to it by the city council. (6) Planning and implementing cultural special events and planning and commissioning art in public places (e.g., murals, sculptures, city monuments, etc.). (7) Developing a list of activities that would be presented for council approval. Such activities will address a diverse and broad approach to culture, not any one culture. The activities would introduce the community to all cultures in this city and beyond. (8) Identifying and, subject to city council approval, securing outside funds to implement its activities, thereby saving city resources.
(Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Sec. 54-64. Powers and duties concerning city-owned historic resources.
The following sites and improvements are declared by the city council to be historic resources. The commission shall have responsibility for programming the maintenance, improvement, use and operation of these city-owned historic resources, subject to approval by the city council:
(1) The Lopez Adobe site at the southwesterly corner of the intersection of South Maclay Avenue and Pico Street.
(2) Such other historic resources as the council shall from time to time select and add to this section by amendment.
(Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Sec. 54-65. Rules and regulations.
Subject to the approval of the city council, the commission may make and alter such rules and regulations for its organization and procedures as are consistent with this article and other sections of this Code and city ordinances and with state laws.
(Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) RES. NO. 8260
Sec. 54-66. Reports and records.
The commission shall keep an accurate record of all its proceedings and transactions and shall render annually, on a calendar basis, a full report of the commission's transactions and recommendations to the council.
(Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Sec. 54-67. Incurring financial liability.
Neither the commission nor any person connected with the commission shall incur any financial liability in the name of the city.
(Ord. No. 1586, § 4, 3-16-2009; Ord. No. 1689, § 3, 11-18-2019) Secs. 54-68—54-95. Reserved.
PLANNING AND PRESERVATION COMMISSION
Sec. 62-26. Established.
A planning commission for the city is established pursuant to Government Code § 65101 and shall be known as the planning and preservation commission. All references in this Code to the "planning commission" or "city planning commission" shall be to the planning and preservation commission. All references in ch. 106, art. VI, div. 14, of this Code to the "commission" shall be to the planning and preservation commission.
(Ord. No. 1702 , § 3, 8-16-2021)
Sec. 62-27. Composition and appointment of members.
The planning and preservation commission shall be composed of five members, each with full participation and voting rights. Such members shall be registered voters and city residents. Each member shall be appointed by a different appointing councilperson, with such appointment to be ratified by the city council.
(Ord. No. 1702 , § 3, 8-16-2021)
Sec. 62-28. Compensation.
The council shall fix the amount of compensation, if any, to be paid to the members of the planning and preservation commission.
(Ord. No. 1702 , § 3, 8-16-2021)
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Sec. 62-29. Officers.
The members shall organize the planning and preservation commission and shall elect a chair and vice-chair. In the absence of the chair and vice-chair, any other member shall call the commission to order, whereupon a chair shall be elected from the members present to preside for that meeting. The community development director shall serve as secretary. (Ord. No. 1702 , § 3, 8-16-2021)
Sec. 62-30. Meetings generally.
(a) The members of the planning and preservation commission shall meet once each month, at such time and place as may be fixed by resolution, and may hold such other meetings as from time to time may be called in the form and manner required by law. (b) The planning and preservation commission shall discuss at least once a quarter matters pertaining to trees and the city's urban forest during regularly scheduled commission meetings. (Ord. No. 1702 , § 3, 8-16-2021)
Sec. 62-31. Absence from meetings.
(a) Absence from three consecutive regular meetings of the planning and preservation commission by a member with or without consent of the commission shall be deemed to constitute a retirement of such member, and the office shall become vacant. The vacancy thus created shall thereafter be filled by appointment by the city councilmember so assigned of a successor to fill the unexpired term of office.
(b) Absence from three regular meetings of the commission in a 12-month period by a member without consent of the commission or absence from four regular meetings of the commission within a 12- month period by a member with the consent of the commission shall be deemed to constitute a retirement of such member, and the office shall become vacant. The vacancy thus created shall thereafter be filled by appointment by the city councilmember so assigned of a successor to fill the unexpired term of office.
(Ord. No. 1702 , § 3, 8-16-2021)
Sec. 62-32. Quorum.
Three members of the planning and preservation commission shall constitute a quorum for the transaction of business, but a lesser number may adjourn from time to time for want of a quorum and until a quorum can be obtained.
(Ord. No. 1702 , § 3, 8-16-2021)
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Sec. 62-33. Rules and regulations.
The planning and preservation commission may make and alter rules and regulations for its organization and procedure consistent with state laws and this article and other city ordinances. (Ord. No. 1702 , § 3, 8-16-2021)
Sec. 62-34. Records and reports.
The planning and preservation commission shall keep an accurate record of all its proceedings and transactions. The commission shall also, upon demand of the council, make other investigations and reports upon subjects within its jurisdiction.
(Ord. No. 1702 , § 3, 8-16-2021)
Sec. 62-35. Powers and duties generally.
The planning and preservation commission shall have the powers and shall perform the duties prescribed by the city council and by state law for planning commissions established pursuant to Government Code § 65101.
In addition, for purposes of ch. 106, art. VI, div. 14, of this Code, the duties of the planning and preservation commission shall include the following:
(1) Initiating studies, investigations and surveys and making recommendations to the city council relative to the designation, selection, establishment, maintenance, management, and control of historic resources and the preservation thereof.
(2) Upon request of the city council, making other investigations, reports, and recommendations upon subjects related to the implementation of the historic preservation element of the general plan and ch. 106, art. VI, div. 14, of this Code, or other matters related to the city's historic preservation program referred to it by the city council. (Ord. No. 1702 , § 3, 8-16-2021)
Sec. 62-36. Powers and duties, trees and city's urban forest.
In addition to the duties discussed in section 62-35, the planning and preservation commission shall have duties related to trees and the city's urban forest, including the following:
(1) To act in an advisory capacity to the city council on matters pertaining to the improvement and beautification of the city's urban forest, and to provide an official entity through which the city may organize and implement plans.
(2) To establish procedures and rules of operation, as it deems necessary to give effect to the intent and purpose of this article, subject to the approval of the city council, and to perform such other duties as may be prescribed by the city council. (3) To oversee the preparation of, the reviewing of, and the recommendation of a city-owned tree inventory, master plan, and work plan/budget to the city council for implementation. (4) To be instrumental in evaluating needs, setting goals, and establishing policies for the community forestry program.
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(5) To recommend legislation to the city council regarding the urban forest. (6) To provide information regarding the selection, planning and maintenance of trees on public property.
(Ord. No. 1702 , § 3, 8-16-2021)
Secs. 62-37—62-60. Reserved.
TRANSPORTATION AND PUBLIC SAFETY COMMISSION
Sec. 90-71. Established; composition; appointment and compensation of members; officers. (a) There is established a transportation and public safety commission of five members to be appointed by a different appointing councilperson, with such appointment to be ratified by the city council.
Each member shall have full participation and voting rights. Each member shall also be a registered voter and city resident. Such members so appointed shall be persons who do not hold any office or position with the city. The terms of office of each member shall be one year. (b) The members shall organize the transportation and public safety commission and shall elect a chair and vice-chair. In the absence of the chair and vice-chair, any other member shall call the commission to order, whereupon a chair shall be elected from the members present to preside for that meeting. (Code 1957, § 13.25; Ord. No. 1586, § 6, 3-16-2009; Ord. No. 1709 , § 2, 4-18-2022) Sec. 90-72. Duties generally.
It shall be the duty of the transportation and public safety commission to:
(1) Suggest the most practicable means for coordinating the activities of all city officers and agencies having authority with respect to the administration or enforcement of traffic regulations;
(2) Stimulate and assist in the preparation and publication of transportation safety and traffic reports;
(3) Receive complaints having to do with traffic matters; and (4) Recommend to the city council, the chief of the traffic division and other city officials ways and means for improving traffic conditions and the administration and enforcement of transportation safety and traffic regulations.
(5) The transportation and public safety commission shall act solely as an advisory board to the city council and an advocate for public safety and traffic services with respect to matters relating to public safety, including understanding police and fire operations, crime prevention, emergency preparedness, traffic and transportation, and any other matters which may be assigned to it from time to time by the city council, and shall study and make recommendations as to such matters directly to the city council in an advisory capacity. Unless expressly authorized by the city council, the commission shall not represent itself to be acting for or on behalf of the city council, nor shall it commit the officers, employees, or staff of the city in any manner or to any course of action. To the contrary, the commission shall act as a study center RES. NO. 8260
and clearinghouse for advisory action to the city council. The commission shall have no authority or jurisdiction to make, recommend, or approve any action with regard to public safety personnel actions or investigations.
(Code 1957, § 13.26; Ord. No. 1709 , §§ 2, 4, 4-18-2022) Sec. 90-73. Meetings generally.
The members of the transportation and public safety commission shall meet at such time and place as may be fixed by resolution and may hold such other meetings as from time to time may be called in the form and manner required by law.
(Code 1957, § 13.26.1; Ord. No. 1709 , § 2, 4-18-2022)
Sec. 90-74. Absences from meetings.
(a) Absence from three consecutive regular meetings of the transportation and public safety commission by a member with or without consent of the commission shall be deemed to constitute a retirement of such member, and the office shall become vacant. The vacancy thus created shall thereafter be filled by appointment by the city councilmember so assigned of a successor to fill the unexpired term of office.
(b) Absence from three regular meetings of the commission in a 12-month period by a member without consent of the commission or absence from four regular meetings of the commission within a 12- month period by a member with the consent of the commission shall be deemed to constitute a retirement of such member, and the office shall become vacant. The vacancy thus created shall thereafter be filled by appointment by the city councilmember so assigned of a successor to fill the unexpired term of office.
(Code 1957, § 13.26.2; Ord. No. 1709 , § 2, 4-18-2022)
Sec. 90-75. Compensation.
Each of the members of the transportation and public safety commission shall receive compensation as the city council shall, from time to time, determine and fix by resolution. (Code 1957, § 13.26.3; Ord. No. 1709 , § 2, 4-18-2022)
Sec. 90-76. Removal of members.
Members of the transportation and public safety commission shall be removed from office as provided in sections 2-35 and 90-74 of this Code.
(Code 1957, § 13.26.4; Ord. No. 1709 , § 2, 4-18-2022)
Secs. 90-77—90-100. Reserved.
RES. NO. 8260
City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-004.2 (11/2023) | Page 1 of 2
APPLICATION TO SERVE ON A CITY COMMISSION
This is a public document. To assist the City Council in evaluating each applicant in the selection of Commission Members, please provide as complete of a response as possible to all questions.
APPLICANT INFORMATION
NAME PHONE NO.
RESIDENCE ADDRESS CITY & STATE ZIP CODE
MAILING ADDRESS If different than above CITY & STATE ZIP CODE EMAIL ADDRESS Business or personal to be used for Commission activity
EMPLOYER POSITION
BUSINESS ADDRESS CITY & STATE ZIP CODE
BUSINESS PHONE
ARE YOU RELATED TO THE NOMINATING COUNCILMEMBER?
YES NO IF YES, HOW ARE YOU RELATED? __________________________________________________________ DO YOU OWN PROPERTY IN THE CITY OF SAN FERNANDO? If yes, please list the address(es) YES NO
DO YOU OWN OR OPERATE A BUSINESS IN SAN FERNANDO? If yes, please state the name and nature of the business YES NO
MEMBER COMMITMENT
I am willing to fulfill all requirements of a City Commissioner, including but not limited to:
I am over the age of 18 years old and am a resident of the City of San Fernando, California. As a City Commissioner, I am willing to file financial disclosure statements (Form 700), a public record, as required by the State and the City’s Conflict of Interest Code, if applicable. I understand that absence from three consecutive regular meetings shall be deemed to constitute my retirement.
I am willing to attend/complete the required two hours of State mandated AB1234 Ethics Training every two years.
Please also attach and submit a brief bio statement to this application.
I agree to all requirements mentioned above and have provided all correct and truthful information in this application.
APPLICANT SIGNATURE DATE
RECOMMENDED BY CITY COUNCILMEMBER:
____________________________________
RES. NO. 8260
EXHBIT "B"
THE CITY OF -,
SAN ~ERNANID -
January 6, 2025 Special & Regular Meeting Page 242 of 814
APPLICATION TO SERVE ON A CITY COMMISSION
COMMISSION APPLICATION CHOICE(S) Please indicate which Commission you are interested in EDUCATION COMMISSION
PARKS, WELLNESS, AND RECREATION COMMISSION
PLANNING AND PRESERVATION COMMISSION
TRANSPORTATION AND PUBLIC SAFETY COMMISSION
OTHER BOARD, COMMISSION OR COMMITTEE ______________________________________________________ Please provide your background and related experience information below:
RES. NO. 8260
City Council | 117 Macneil Street | San Fernando, CA Page 91340 26 | of (818) 66 898-1201 | Form # CC-004.2 (11/2023) | Page 2 of 2 SAN f ER_NANID
January 6, 2025 Special & Regular Meeting Page 243 of 814 DIVISION 1. GENERALLY
Sec. 2-401. Appointment of city commissioners.
(a) The city council shall have the authority to appoint individuals to city commissions. (b) Appointed members of boards and commissions serve at the pleasure of the city council, pursuant to Government Code Section 36506.
(c) For purposes of this Division 1, "commissions" shall include, but not be limited to, city commissions, boards, committees, and other bodies comprised of members appointed by the city council. (Ord. No. 1648, § 3, 12-7-2015)
Sec. 2-402. Method of appointment to commissions.
Unless otherwise specified in this code, each city councilmember will be assigned a position that will correlate to a position on each commission. That councilmember will have the authority to nominate an individual to serve in the assigned position on the commission. Each such nomination shall require ratification by a majority of the city council.
(Ord. No. 1648, § 3, 12-7-2015)
Sec. 2-403. Removal of commission members; vacancies.
(a) All commissioners serve at the pleasure of the city council and any commissioner may be removed, with or without cause, either by a majority of the entire membership of the city council or by the councilmember who individually appointed such commissioner.
(b) If vacancies in any commission occur, other than by expiration of the term, such vacancies shall be filled by appointment for the unexpired portion of the term. The city council member who nominated the vacating commission member shall nominate a replacement commissioner, subject to ratification by a majority of the city council.
(Ord. No. 1648, § 3, 12-7-2015)
Sec. 2-404. Term of commissioners.
The term of office for each commission member shall be one year; however, each member shall continue in the position beyond one year until replaced by the assigned city councilmember or until the member resigns. (Ord. No. 1648, § 3, 12-7-2015)
Sec. 2-405. Rules of decorum for commissions.
(a) Decorum and order—Commissioners.
EXHIBIT "C"
RES. NO. 8260
(1) Commissioners shall accord the utmost courtesy to each other, to city employees, and to the public appearing before the commission and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to motives and personalities. (2) Every commissioner desiring to speak shall address the chair of the commission and, upon recognition by such chair, shall confine discussion to the question under debate. (3) Every commissioner desiring to question administrative staff should address questions to the city manager who may answer the inquiry directly or designate the appropriate staff member to timely respond to such inquiry.
(4) A commissioner, once recognized, shall not be interrupted while speaking, unless called to order by the chair of the commission, or a point of order is raised by another commissioner, or the speaker chooses to yield to questions from another commissioner.
(5) Any commissioner may move to require the chair of the commission to enforce the rules. A majority of the commission shall require enforcement of the rules if the chair of the commission has refused. (b) Decorum and order—Employees. Members of administrative staff and city employees shall observe the same rules of procedure and decorum applicable to members of commissions. The city manager shall ensure that all city employees observe such decorum. Any staff member, including the city manager, desiring to address the commission or members of the public shall first be recognized by the chair of the commission. All remarks should be addressed to the chair of the commission and not to any one individual commissioner or member of the public.
(c) Decorum and order—Public. Members of the public attending commission meetings shall observe the same rules of order and decorum applicable to the commission. Each person who addresses the commission shall not make personal, impertinent, slanderous or profane remarks to any member of the commission, staff or general public. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of the commission meeting shall, at the discretion of the chair of the commission or a majority of the commission, be barred from further audience before commission during that meeting. (d) Personal interest. No commissioner disqualified from participation under state or local law shall remain at the commission dais during the debate or vote on such matter. The commissioner shall publicly state the grounds for disqualification on the record and, upon acceptance by the chair of the commission, leave the dais during the debate or vote on the issue.
(e) Limitations on debate. No commissioner shall be allowed to speak more than once upon any one subject until every commissioner choosing to speak has spoken. Merely asking a question, or making a suggestion, is not considered speaking.
(f) Dissents and protests. Any commissioner shall have the right to express dissent from, or protest to, any action of the commission and request that the reason be entered into the minutes. (g) Procedures in absence of rules. In the absence of a rule to govern a point or procedure, Robert's Rules of Order shall govern.
(Ord. No. 1648, § 3, 12-7-2015)
Secs. 2-406—2-425. Reserved.
RES. NO. 8260
CHECK-OFF LIST FOR NEW/OUTGOING COMMISSIONERS
September 2023
Respective
Department Follow-Up
City Clerk Notify affected department regarding new proposed Commissioner (i.e., application submitted by Councilmember for upcoming agenda).
Department
Notify outgoing Commissioner regarding upcoming City Council agenda item (most likely, they are aware that they may be replaced due to a new Councilmember on board).
Department
New:
After City Council approval:
Request IT to set up an email account for the Commissioner (i.e., Commissioner will be provided with login instructions and a temporary password).
Follow up with Commissioner to make sure email is working. Request IT to update the email distribution list for the particular Commission group (i.e., add new Commissioner and remove outgoing).
Reach out to new Commissioner to set up meeting to discuss onboarding, Commission meeting objectives, Commissioner Roles and responsibilities, explain the purpose of the Commission acting as an advisory body to the City Council.
Outgoing:
Follow up with the Councilmember and inquire how they would like to recognize their outgoing Commissioner.
o If the request is for recognition to take place at a City Council meeting, agendize under Presentations.
o If not, send the Commissioner a separation letter along with a Certificate of Appreciation (request from Administration).
Samples are in the E Drive.
o Request that Saalex deactivate outgoing Commissioner’s email.
Department
Follow up with Finance - new Commissioner to complete W-9 Form (Commissioners are not considered employees therefore, payroll forms are not necessary)
Request a vendor number to pay Commissioners monthly meeting stipend of $100/per meeting only paid once a month.
Department Order Commissioner’s business cards.
Personnel
Provide the new Commissioner with information regarding Senate Bill (SB) 1343 required training, i.e., “Prevention of Sexual Harassment and Abusive Conduct in the Workplace”.
City Clerk Provide the Commissioner information regarding AB1234 Ethics Training.
City Clerk
Provide to only Planning and Preservation Commissioners information regarding FPPC Form 700 Statement of Economic Interests Conflict of Interest requirements (Assuming/Leaving Office).
City Clerk Update List of Commissions/Committees
Department After new Commissioner is given the oath at their first meeting, provide the City Clerk Department with the copy.
EXHIBIT "D"
RES. NO. 8260
PARLIAMENTARY MEETING PROCESS & GUIDELINES
CALL TO ORDER
□ Chair calls meeting to order; announces body, date and time for the record □ Chair asks Clerk to call roll
□ Clerk calls roll; Chair announces result for the record* □ Chair leads Pledge of Allegiance (or asks someone else to) □ Chair announces each order of business as it arises and announces each item… PRESENTATIONS:
□ Chair announces the item; asks Staff for introduction □ Staff introduces the item and presenter
□ Presentation is made; generally no more than 5 minutes □ Chair asks Members if they have questions for the presenter; recognizes each Member □ Chair thanks the presenter. No action may be taken.
Repeat for each item
PUBLIC COMMENT PERIOD:
Members of public submit speaker slips to staff no later than the closure of public comment period; Staff passes speaker slips to Chair
□ Chair announces open public comment period
□ Clerk calls each speaker to podium;
□ Clerk operates timer, 3 minutes per speaker**
□ When there are no more speakers, Chair announces closure of public comment period CONSENT CALENDAR:
□ Chair announces the item; asks if any Members wish to pull an item for discussion □ Any item pulled is heard like a Business Item following approval of remaining Consent items. □ A motion is made to adopt consent items as presented or the remaining items if any are pulled □ The motion is seconded
□ Chair asks the Clerk to call roll for the vote
□ Clerk calls roll; Chair announces results for record* □ Any pulled items are heard in the same way as Business Items below.
PUBLIC HEARINGS:
Same as Business Items below, except "Public Comment Period" is referred to as "Public Hearing." □ For Appeal Hearings, in between Staff's report and Member deliberation, the following occurs, moderated by the Chair:
□ Chair: Announces that the Public Hearing is now open and requests staffs presentation □ Project Applicant is given extended speaking time (Chair's discretion; typically 10 minutes) □ Appellant is given extended speaking time (equal to Applicant) EXHIBIT "E"
RES. NO. 8260
□ Chair: Announces opening of public comments/testimony for 3 minutes each □ Clerk calls each speaker to podium;
□ Clerk operates timer, 3 minutes per speaker**
□ When there are no more speakers, Chair announces closure of public comment period □ Applicant is given rebuttal period (Chair's discretion; typically 5 minutes) □ Appellant is given rebuttal period (equal to Applicant) □ Chair recognizes each Member for their chance to speak and state positions □ Chair facilitates Member deliberation
□ When discussion is complete, the Chair will ask for a motion □ The mover may call on the Chair or other members to help clarify a motion □ The motion is seconded
□ Chair asks the Clerk to call roll for the vote
□ Clerk calls roll; Chair announces results for record* ADMINISTRATIVE REPORT ITEMS:
□ Chair announces the item; asks Staff for report
□ Staff presents report materials or gives oral report; □ Staff clearly identifies the recommendation or requested action □ Chair asks Members if they have technical questions for Staff; □ Chair facilitates Member deliberation
□ Chair recognizes each Member for their chance to speak and state positions □ When discussion is long or complex, the Chair keeps deliberation focused on staff's request □ When discussion is complete, a motion is made
□ The mover may call on the Chair or other members to help clarify a motion □ The motion is seconded
□ Chair asks the Clerk to call roll for the vote
□ Clerk calls roll; Chair announces results for record* Repeat for each item
STAFF COMMUNICATION/UPDATES
□ Chair announces the item
□ Staff makes comments
□ Chair asks Members if they have technical questions for Staff; □ Chair recognizes each Member who wishes to ask questions □ Chair thanks the staff member. No action may be taken.
MEMBER COMMENTS/LIAISON UPDATES
□ Chair announces the item
□ Chair asks Members if they have comments or technical questions for Staff; □ Chair recognizes each Member who wishes to ask questions □ Members may request a matter be scheduled for action on a future agenda □ Chair will assess whether there is consensus for the future item □ No other action may be taken.
RES. NO. 8260
ADJOURNMENT
□ Chair notes that there is no further business
□ Chair announces adjournment; announces time for the record *Roll Call Notes
Attendance/Roll Call, can be called in the order of choice: Members in alpha order by last name, or by seniority, etc., then Vice-Chair, then Chair last.
Chair announces results for the record in the form of "Motion to (Approve/Deny/etc.) (Passes/Fails) (# Yes votes) to (# No votes), (Names) voting Yes and (Names) voting No." **Etiquette Notes
The Chair is the facilitator of discussion and meeting process; members wishing to speak turn on their microphone light and wait to be recognized by the Chair; the Chair ensures that each member has a chance to be heard. The Chair will call on Staff for additional input when needed.
The Chair will interrupt public speakers who have gone over their time limit, corral other members who get off-topic, and maintain audience order. The Chair generally speaks last, asks questions last, and votes last. The Chair rarely moves or seconds.
Generally, the Chair and Vice-Chair are addressed by members and staff as "Madam/Mister Chair/ViceChair" or "Chair/Vice-Chair X." Other members are "Commissioner X," or "Council/Committee/Board Member X."
Staff are typically addressed as "Mr./Ms. X." The City Clerk is sometimes addressed as "Madam/Mister Clerk."
RES. NO. 8260
Finance Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1212 | Form # FIN-045.1 (1/2019) | Page 1 of 1
COMMISSIONER REQUEST TO WAIVE STIPEND
INSTRUCTIONS FOR SUBMISSION
1. Commissioner to complete Request to Waive Stipend form.
2. Submit completed original to Department that oversees administrative services of the Commission.
3. After proper authorization has been received, Department to submit completed original to the Finance Department so the appropriate budget transfer may be processed.
COMMISSIONER INFORMATION
COMMISSION
DISASTER COUNCIL
EDUCATION
PARKS, WELLNESS & RECREATION
PLANNING & PRESERVATION
TRANSPORTATION & SAFETY
OTHER: ___________________
COMMISSIONER NAME EMPLOYEE NO.
ADDRESS CITY STATE & ZIP CODE
PHONE NO. EMAIL ADDRESS
STIPEND DONATION INFORMATION
AMOUNT REQUESTING TO DONATE
FULL STIPEND PARTIAL STIPEND $
PLEASE SUMMARIZE YOUR REQUEST
CITY PROGRAM TO BENEFIT FROM DONATED STIPEND
EDUCATION COMMISSION SCHOLARSHIP PROGRAM
SENIOR CLUB
MARIACHI MASTER APPRENTICE PROGRAM (MMAP)
SUPPORT RECREATION PROGRAMS
SUPPORT CULTURAL EVENTS
GENERAL CITY SERVICES
(Stipend will be kept in City’s General Fund)
OTHER: _____________________________________
AUTHORIZATION As a City of San Fernando Commissioner, I understand I am eligible to receive a stipend for attending meetings. I hereby forego receiving said stipend and authorize the City to provide the above indicated amount to the above indicated program.
PRINT NAME SIGNATURE DATE
OFFICE USE ONLY – DO NOT WRITE BELOW THIS LINE
DATE RECEIVED RECEIVED BY DEPARTMENT AUTHORIZATION SIGNATURE DATE AMOUNT
$
APPROVED DENIED DISTRIBUTED POSTED
EXHIBIT "F"
RES. NO. 8260
THE CIT Y OF ~
SAN HERNANID
- -
January 6, 2025 Special & Regular Meeting Page 250 of 814 December 2022
2022-2023
Statement of
Economic Interests
Form 700
California Fair Political Practices Commission
1102 Q Street, Suite 3000 • Sacramento, CA 95811
Email Advice: [email protected]
Toll-free advice line: 1 (866) ASK-FPPC • 1 (866) 275-3772 Telephone: (916) 322-5660 • Website: www.fppc.ca.gov
A Public Document
Table of Contents
Quick Start Guide .................................................... p.2 Who? Where? How? When? .................................... p.3 Types of Statements ................................................. p.4 Cover Page and Schedules
Cover Page ........................................................ p.5 Schedule A-1 (Investments)............................... p.7 Schedule A-2 (Business Entities/Trusts) ............ p.9 Schedule B (Real Property) ...............................p.11 Schedule C (Income) .........................................p.13 Schedule D (Gifts) ..............................................p.15 Schedule E (Travel Payments) ...........................p.17 Restrictions and Prohibitions....................................p.19 Q & A ........................................................................p.20 Helpful Resources
• Video Tutorials
• Reference Pamphlet
• Excel Version
• FAQs
• Gift and Travel Fact
Sheet for State and
Local Officials
EXHIBIT "G"
RES. NO. 8260
Quick Start Guide
Detailed instructions begin on page 3.
WHEN IS THE ANNUAL STATEMENT DUE?
• March 1 – Elected State Officers, Judges and Court Commissioners, State Board and Commission members listed in Government Code Section 87200
• April 1 – Most other filers
WHERE DO I FILE?
Most people file the Form 700 with their agency. If you’re not sure where to file your Form 700, contact your filing officer or the person who asked you to complete it.
ITEMS TO NOTE!
• The Form 700 is a public document.
• Only filers serving in active military duty may receive an extension on the filing deadline. • You must also report interests held by your spouse or registered domestic partner. • Your agency’s conflict of interest code will help you to complete the Form 700. You are encouraged to get your conflict of interest code from the person who asked you to complete the Form 700.
NOTHING TO REPORT?
Mark the “No reportable interests” box on Part 4 of the Cover Page, and submit only the signed Cover Page.
Please review each schedule carefully!
Schedule
Common
Reportable Interests
Common
Non-Reportable Interests
A-1:
Investments
Stocks, including those held in an IRA
or 401K. Each stock must be listed.
Insurance policies, government bonds, diversified
mutual funds, funds similar to diversified mutual
funds.
A-2:
Business
Entitites/Trusts
Business entities, sole proprietorships,
partnerships, LLCs, corporations and
trusts. (e.g., Form 1099 filers).
Savings and checking accounts, cryptocurrency,
and annuities.
B:
Real Property
Rental property in filer’s jurisdiction, or
within two miles of the boundaries of
the jurisdiction.
A residence used exclusively as a personal
residence (such as a home or vacation property).
C:
Income
Non-governmental salaries. Note that
filers are required to report only half of
their spouse’s or partner’s salary.
Governmental salary (from school district, for
example).
D:
Gifts
Gifts from businesses, vendors, or
other contractors (meals, tickets, etc.).
Gifts from family members.
E:
Travel
Payments
Travel payments from third parties (not
your employer).
Travel paid by your government agency.
Note: Like reportable interests, non-reportable interests may also create conflicts of interest and could be grounds for disqualification from certain decisions.
QUESTIONS?
• [email protected]
• (866) 275-3772 Mon-Thurs, 9-11:30 a.m.
E-FILING ISSUES?
• If using your agency’s system, please contact technical support at your agency. • If using FPPC’s e-filing system, write to [email protected].
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www. .ca.gov
Page - 2
RES. NO. 8260
How to file:
The Form 700 is available at www.fppc.ca.gov. Form 700
schedules are also available in Excel format. Each Statement must have a handwritten “wet” signature or “secure electronic signature,” meaning either (1) a signature submitted using an approved electronic filing system or (2) if permitted by the filing officer, a digital signature submitted via the filer’s agency email address. (See Regulations 18104 and 18757.) Companies such as Adobe and DocuSign offer digital signature services. All statements are signed under the penalty of perjury and must be verified by the filer. See Regulation 18723.1(c) for filing instructions for copies of expanded statements.
When to file:
Annual Statements
 March 1, 2023
- Elected State Officers
- Judges and Court Commissioners
- State Board and State Commission Members listed in
Government Code Section 87200
 April 3, 2023
- Most other filers
Individuals filing under conflict of interest codes in city and county jurisdictions should verify the annual filing date with their filing official or filing officer.
Statements postmarked by the filing deadline are considered filed on time.
Statements of 30 pages or less may be emailed or faxed by the deadline as long as the originally signed paper version is sent by first class mail to the filing official within 24 hours.
Assuming Office and Leaving Office Statements
Most filers file within 30 days of assuming or leaving office or within 30 days of the effective date of a newly adopted or amended conflict of interest code.
Exception:
If you assumed office between October 1, 2022, and
December 31, 2022, and filed an assuming office statement, you are not required to file an annual statement until March 1, 2024, or April 1, 2024, whichever is applicable. The annual statement will cover the day after you assumed office through December 31, 2023. (See Reference Pamphlet, page 6, for additional exceptions.
Candidate Statements
File no later than the final filing date for the declaration of candidacy or nomination documents. A candidate statement is not required if you filed an assuming office or annual statement for the same jurisdiction within 60 days before filing a declaration of candidacy or other nomination documents.
Late Statements
There is no provision for filing deadline extensions unless the filer is serving in active military duty. (See page 19 for information on penalties and fines.)
Amendments
Statements may be amended at any time. You are only
required to amend the schedule that needs to be revised. It is not necessary to amend the entire filed form. The amended schedule(s) is attached to your original filed statement. Obtain amendment schedules at www.fppc.ca.gov.
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 3
What’s New
Gift Limit Increase
The gift limit increased to $520 for calendar years 2021 and 2022.
Who must file:
• Elected and appointed officials and candidates listed in Government Code Section 87200
• Employees, appointed officials, and consultants filing pursuant to a conflict of interest code (“code filers”). Obtain your disclosure categories, which describe the interests you must report, from your agency; they are not part of the Form 700
• Candidates running for local elective offices that are designated in a conflict of interest code (e.g., county sheriffs, city clerks, school board trustees, and water board members) Exception:
• Candidates for a county central committee are not
required to file the Form 700
• Employees in newly created positions of existing
agencies
For more information, see Reference Pamphlet, page 3, at www. fppc.ca.gov.
Where to file:
87200 Filers
State offices  Your agency
Judicial offices  The clerk of your court
Retired Judges  Directly with FPPC
County offices  Your county filing official
City offices  Your city clerk
Multi-County offices  Your agency
Code Filers — State and Local Officials, Employees, and Consultants Designated in a Conflict of Interest
Code: File with your agency, board, or commission unless otherwise specified in your agency’s code (e.g., Legislative staff files directly with FPPC). In most cases, the agency, board, or commission will retain the statements.
Members of Newly Created Boards and Commissions: File
with your agency or with your agency’s code reviewing body pursuant to Regulation 18754.
Employees in Newly Created Positions of Existing Agencies:
File with your agency or with your agency’s code reviewing body. (See Reference Pamphlet, page 3.)
Candidates file as follow:
State offices, Judicial County elections official with
offices and whom you file your
multi-county offices  declaration of candidacy
County offices  County elections official
City offices  City Clerk
Public Employee’s
Retirement System
(CalPERS) Â CalPERS
State Teacher’s
Retirement Board
(CalSTRS) Â CalSTRS
RES. NO. 8260
Types of Statements
Assuming Office Statement:
If you are a newly appointed official or are newly employed in a position designated, or that will be designated, in a state or local agency’s conflict of interest code, your assuming office date is the date you were sworn in or
otherwise authorized to serve in the position. If you are a newly elected official, your assuming office date is the date you were sworn in.
• Report: Investments, interests in real property, and
business positions held on the date you assumed the
office or position must be reported. In addition, income (including loans, gifts, and travel payments) received
during the 12 months prior to the date you assumed the
office or position.
For positions subject to confirmation by the State Senate or the Commission on Judicial Appointments, your
assuming office date is the date you were appointed or
nominated to the position.
• Example: Maria Lopez was nominated by the Governor
to serve on a state agency board that is subject to
state Senate confirmation. The assuming office date
is the date Maria’s nomination is submitted to the
Senate. Maria must report investments, interests in
real property, and business positions Maria holds on
that date, and income (including loans, gifts, and travel payments) received during the 12 months prior to that
date.
If your office or position has been added to a newly
adopted or newly amended conflict of interest code, use the effective date of the code or amendment, whichever is applicable.
• Report: Investments, interests in real property, and
business positions held on the effective date of the
code or amendment must be reported. In addition,
income (including loans, gifts, and travel payments)
received during the 12 months prior to the effective date of the code or amendment.
Annual Statement:
Generally, the period covered is January 1, 2022,
through December 31, 2022. If the period covered by
the statement is different than January 1, 2022, through December 31, 2022, (for example, you assumed office
between October 1, 2021, and December 31, 2021 or you
are combining statements), you must specify the period
covered.
• Investments, interests in real property, business
positions held, and income (including loans, gifts, and travel payments) received during the period covered
by the statement must be reported. Do not change the
preprinted dates on Schedules A-1, A-2, and B unless
you are required to report the acquisition or disposition of an interest that did not occur in 2022.
• If your disclosure category changes during a reporting period, disclose under the old category until the effective date of the conflict of interest code amendment and
disclose under the new disclosure category through the
end of the reporting period.
Leaving Office Statement:
Generally, the period covered is January 1, 2022,through the date you stopped performing the duties of your position.
If the period covered differs from January 1, 2022, through the date you stopped performing the duties of your position (for example, you assumed office between October 1, 2021, and December 31, 2021, or you are combining statements), the period covered must be specified. The reporting period can cover parts of two calendar years.
• Report: Investments, interests in real property, business positions held, and income (including loans, gifts, and travel payments) received during the period covered by
the statement. Do not change the preprinted dates on
Schedules A-1, A-2, and B unless you are required to
report the acquisition or disposition of an interest that did not occur in 2022.
Candidate Statement:
If you are filing a statement in connection with your
candidacy for state or local office, investments, interests in real property, and business positions held on the date of filing your declaration of candidacy must be reported. In addition, income (including loans, gifts, and travel payments) received during the 12 months prior to the date of filing your declaration of candidacy is reportable. Do not change the preprinted dates on Schedules A-1, A-2, and B.
Candidates running for local elective offices (e.g., county sheriffs, city clerks, school board trustees, or water district board members) must file candidate statements, as required by the conflict of interest code for the elected position.
The code may be obtained from the agency of the elected position.
Amendments:
If you discover errors or omissions on any statement, file an amendment as soon as possible. You are only required to amend the schedule that needs to be revised; it is not necessary to refile the entire form. Obtain amendment
schedules from the FPPC website at www.fppc.ca.gov.
Note: Once you file your statement, you may not withdraw it.
All changes must be noted on amendment schedules.
Expanded Statement:
If you hold multiple positions subject to reporting
requirements, you may be able to file an expanded
statement for each position, rather than a separate and distinct statement for each position. The expanded statement must cover all reportable interests for all jurisdictions and list all positions on the Form 700 or on an attachment for which it is filed. The rules and processes governing the filing of an expanded statement are set forth in Regulation 18723.1.
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 4
RES. NO. 8260
Schedule C - Income, Loans, & Business Positions – schedule attached Schedule D - Income – Gifts – schedule attached
Schedule E - Income – Gifts – Travel Payments – schedule attached Leaving Office: Date Left / /
(Check one circle.)
The period covered is January 1, 2022, through the date of leaving office.
The period covered is / / , through
the date of leaving office.
Annual: The period covered is January 1, 2022, through
December 31, 2022.
The period covered is / / , through
December 31, 2022.
STATEMENT OF ECONOMIC INTERESTS
COVER PAGE
A PUBLIC DOCUMENT
I have used all reasonable diligence in preparing this statement. I have reviewed this statement and to the best of my knowledge the information contained herein and in any attached schedules is true and complete. I acknowledge this is a public document.
I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Date Signed
(month, day, year)
3. Type of Statement (Check at least one box)
State Judge, Retired Judge, Pro Tem Judge, or Court Commissioner (Statewide Jurisdiction) (Statewide Jurisdiction)
Multi-County County of
City of Other
2. Jurisdiction of Office (Check at least one box)
Candidate: Date of Election and office sought, if different than Part 1:
Assuming Office: Date assumed / /
Date Initial Filing Received
Filing Official Use Only
Please type or print in ink.
700 FAIR POLITICAL PRACTICES COMMISSION
CALIFORNIA FORM
Agency Name (Do not use acronyms)
Division, Board, Department, District, if applicable Your Position
1. Office, Agency, or Court
NAME OF FILER (LAST) (FIRST) (MIDDLE)
MAILING ADDRESS STREET CITY STATE ZIP CODE
( )
DAYTIME TELEPHONE NUMBER EMAIL ADDRESS
(Business or Agency Address Recommended - Public Document) Signature
(File the originally signed paper statement with your filing official.)
5. Verification
► If filing for multiple positions, list below or on an attachment. (Do not use acronyms) Agency: Position:
-or-
-orNone - No reportable interests on any schedule
4. Schedule Summary (required)
Schedules attached
Schedule A-1 - Investments – schedule attached
Schedule A-2 - Investments – schedule attached
Schedule B - Real Property – schedule attached
► Total number of pages including this cover page:
-orFPPC Form 700 - Cover Page (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 5
RES. NO. 8260
------------
------------
------------ ------------
January 6, 2025 Special & Regular Meeting Page 255 of 814 • If your agency is not a state office, court, county office, city office, or multi-county office (e.g., school districts, special districts and JPAs), check the “other” box and enter the county or city in which the agency has jurisdiction.
Example:
This filer is a member of a water district board with jurisdiction in portions of Yuba and Sutter Counties.
Part 3. Type of Statement
Check at least one box. The period covered by a statement is determined by the type of statement you are filing. If you are completing a 2022 annual statement, do not change the pre-printed dates to reflect 2023. Your annual statement is used for reporting the previous year’s economic interests.
Economic interests for your annual filing covering January 1, 2023, through December 31, 2023, will be disclosed on your statement filed in 2024. See Reference Pamphlet, page 4.
Combining Statements: Certain types of statements for the same position may be combined. For example, if you leave office after January 1, but before the deadline for filing your annual statement, you may combine your annual and leaving office statements. File by the earliest deadline. Consult your filing officer or the FPPC.
Part 4. Schedule Summary
• Complete the Schedule Summary after you have reviewed each schedule to determine if you have reportable
interests.
• Enter the total number of completed pages including the cover page and either check the box for each schedule you use to disclose interests; or if you have nothing to disclose on any schedule, check the “No reportable interests” box.
Please do not attach any blank schedules.
Part 5. Verification
Complete the verification by signing the statement and
entering the date signed. Each statement must have an
original “wet” signature unless filed with a secure electronic signature. (See page 3 above.) All statements must be signed under penalty of perjury and be verified by the filer pursuant to Government Code Section 81004. See Regulation 18723.1(c) for filing instructions for copies of expanded statements.
When you sign your statement, you are stating, under
penalty of perjury, that it is true and correct. Only the filer has authority to sign the statement. An unsigned statement is not considered filed and you may be subject to late filing penalties.
Instructions
Cover Page
Enter your name, mailing address, and daytime telephone number in the spaces provided. Because the Form 700 is a public document, you may list your business/office address instead of your home address.
Part 1. Office, Agency, or Court
• Enter the name of the office sought or held, or the agency or court. Consultants must enter the public agency name rather than their private firm’s name. (Examples: State Assembly; Board of Supervisors; Office of the Mayor; Department of Finance; Hope County Superior Court).
• Indicate the name of your division, board, or district, if applicable. (Examples: Division of Waste Management;
Board of Accountancy; District 45). Do not use acronyms. • Enter your position title. (Examples: Director; Chief Counsel; City Council Member; Staff Services Analyst).
• If you hold multiple positions (i.e., a city council member who also is a member of a county board or commission) you may be required to file separate and distinct statements with each agency. To simplify your filing obligations, in some cases you may instead complete a single expanded statement and file it with each agency.
• The rules and processes governing the filing of an
expanded statement are set forth in Regulation 18723.1.
To file an expanded statement for multiple positions,
enter the name of each agency with which you are
required to file and your position title with each agency in the space provided. Do not use acronyms. Attach an
additional sheet if necessary. Complete one statement
disclosing all reportable interests for all jurisdictions.
Then file the expanded statement with each agency as
directed by Regulation 18723.1(c).
If you assume or leave a position after a filing deadline, you must complete a separate statement. For example, a city council member who assumes a position with a county special district after the April annual filing deadline must file a separate assuming office statement. In subsequent years, the city council member may expand their annual filing to include both positions.
Example:
Brian Bourne is a city council member for the City of Lincoln and a board member for the Camp Far West Irrigation District – a multi-county agency that covers the Counties of Placer and Yuba. The City is located within Placer County. Brian may complete one expanded statement to disclose all reportable interests for both offices and list both positions on the Cover Page. Brian will file the expanded statement with each the City and the District as directed by Regulation 18723.1(c).
Part 2. Jurisdiction of Office
• Check the box indicating the jurisdiction of your agency and, if applicable, identify the jurisdiction. Judges, judicial candidates, and court commissioners have statewide
jurisdiction. All other filers should review the Reference Pamphlet, page 13, to determine their jurisdiction.
• If your agency is a multi-county office, list each county in which your agency has jurisdiction.
State Judge or Court Commissioner (Statewide Jurisdiction) Multi-County County of
City of Other
2. Jurisdiction of Office (Check at least one box)
Agency Name (Do not use acronyms)
Division, Board, Department, District, if applicable Your Position
1. Office, Agency, or Court
► If filing for multiple positions, list below or on an attachment. (Do not use acronyms) Agency: Position:
Yuba & Sutter Counties
N/A Board Member
N/A
Feather River Irrigation District
FPPC Form 700 - Cover Page (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 6
RES. NO. 8260
□
■
□
□
□
□
January 6, 2025 Special & Regular Meeting Page 256 of 814 SCHEDULE A-1
Investments
Stocks, Bonds, and Other Interests
(Ownership Interest is Less Than 10%)
Investments must be itemized.
Do not attach brokerage or financial statements.
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
22 22 22 22
22 22
22 22 22
Name
► NAME OF BUSINESS ENTITY
GENERAL DESCRIPTION OF THIS BUSINESS
► NAME OF BUSINESS ENTITY
GENERAL DESCRIPTION OF THIS BUSINESS
► NAME OF BUSINESS ENTITY
GENERAL DESCRIPTION OF THIS BUSINESS
► NAME OF BUSINESS ENTITY
GENERAL DESCRIPTION OF THIS BUSINESS
► NAME OF BUSINESS ENTITY
GENERAL DESCRIPTION OF THIS BUSINESS
► NAME OF BUSINESS ENTITY
GENERAL DESCRIPTION OF THIS BUSINESS
Comments:
700 FAIR POLITICAL PRACTICES COMMISSION
CALIFORNIA FORM
FAIR MARKET VALUE
$2,000 - $10,000 $10,001 - $100,000
$100,001 - $1,000,000 Over $1,000,000
FAIR MARKET VALUE
$2,000 - $10,000 $10,001 - $100,000
$100,001 - $1,000,000 Over $1,000,000
FAIR MARKET VALUE
$2,000 - $10,000 $10,001 - $100,000
$100,001 - $1,000,000 Over $1,000,000
FAIR MARKET VALUE
$2,000 - $10,000 $10,001 - $100,000
$100,001 - $1,000,000 Over $1,000,000
FAIR MARKET VALUE
$2,000 - $10,000 $10,001 - $100,000
$100,001 - $1,000,000 Over $1,000,000
FAIR MARKET VALUE
$2,000 - $10,000 $10,001 - $100,000
$100,001 - $1,000,000 Over $1,000,000
22 NATURE OF INVESTMENT
Stock Other
(Describe)
Partnership Income Received of $0 - $499
Income Received of $500 or More (Report on Schedule C)
NATURE OF INVESTMENT
Stock Other
(Describe)
Partnership Income Received of $0 - $499
Income Received of $500 or More (Report on Schedule C)
NATURE OF INVESTMENT
Stock Other
(Describe)
Partnership Income Received of $0 - $499
Income Received of $500 or More (Report on Schedule C)
NATURE OF INVESTMENT
Stock Other
(Describe)
Partnership Income Received of $0 - $499
Income Received of $500 or More (Report on Schedule C)
NATURE OF INVESTMENT
Stock Other
(Describe)
Partnership Income Received of $0 - $499
Income Received of $500 or More (Report on Schedule C)
NATURE OF INVESTMENT
Stock Other
(Describe)
Partnership Income Received of $0 - $499
Income Received of $500 or More (Report on Schedule C)
22 22
FPPC Form 700 - Schedule A-1 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 7
RES. NO. 8260
Instructions – Schedules A-1 and A-2
Investments
“Investment” means a financial interest in any business entity (including a consulting business or other
independent contracting business) that is located in, doing business in, planning to do business in, or that has done business during the previous two years in your agency’s jurisdiction in which you, your spouse or registered
domestic partner, or your dependent children had a direct, indirect, or beneficial interest totaling $2,000 or more at any time during the reporting period. (See Reference
Pamphlet, page 13.)
Reportable investments include:
• Stocks, bonds, warrants, and options, including those held in margin or brokerage accounts and managed
investment funds (See Reference Pamphlet, page 13.)
• Sole proprietorships
• Your own business or your spouse’s or registered
domestic partner’s business (See Reference Pamphlet,
page 8, for the definition of “business entity.”)
• Your spouse’s or registered domestic partner’s
investments even if they are legally separate property
• Partnerships (e.g., a law firm or family farm)
• Investments in reportable business entities held in a retirement account (See Reference Pamphlet, page 15.)
• If you, your spouse or registered domestic partner,
and dependent children together had a 10% or
greater ownership interest in a business entity or trust (including a living trust), you must disclose investments held by the business entity or trust. (See Reference
Pamphlet, page 16, for more information on disclosing
trusts.)
• Business trusts
You are not required to disclose:
• Government bonds, diversified mutual funds, certain
funds similar to diversified mutual funds (such as
exchange traded funds) and investments held in certain
retirement accounts. (See Reference Pamphlet, page
13.) (Regulation 18237)
• Bank accounts, savings accounts, money market
accounts and certificates of deposits
• Cryptocurrency
• Insurance policies
• Annuities
• Commodities
• Shares in a credit union
• Government bonds (including municipal bonds)
• Retirement accounts invested in non-reportable interests (e.g., insurance policies, mutual funds, or government
bonds) (See Reference Pamphlet, page 15.)
• Government defined-benefit pension plans (such as
CalPERS and CalSTRS plans)
• Certain interests held in a blind trust (See Reference Pamphlet, page 16.)
Use Schedule A-1 to report ownership of less than 10%
(e.g., stock). Schedule C (Income) may also be required if the investment is not a stock or corporate bond. (See second example below.)
Use Schedule A-2 to report ownership of 10% or greater
(e.g., a sole proprietorship).
To Complete Schedule A-1:
Do not attach brokerage or financial statements.
• Disclose the name of the business entity. Do not use
acronyms for the name of the business entity.
• Provide a general description of the business activity of the entity (e.g., pharmaceuticals, computers,
automobile manufacturing, or communications).
• Check the box indicating the highest fair market value of your investment during the reporting period. If you
are filing a candidate or an assuming office statement, indicate the fair market value on the filing date or the date you took office, respectively. (See page 20 for
more information.)
• Identify the nature of your investment (e.g., stocks, warrants, options, or bonds).
• An acquired or disposed of date is only required if you initially acquired or entirely disposed of the investment interest during the reporting period. The date of a stock dividend reinvestment or partial disposal is not required.
Generally, these dates will not apply if you are filing a candidate or an assuming office statement.
Examples:
Frank Byrd holds a state agency position. Frank's conflict of interest code requires full disclosure of investments.
Frank must disclose stock holdings of $2,000 or more
in any company that is located in or does business in
California, as well as those stocks held by Franks's spouse or registered domestic partner and dependent children.
Alice Lance is a city council member. Alice has a 4%
interest, worth $5,000, in a limited partnership located in the city. Alice must disclose the partnership on Schedule A-1 and income of $500 or more received from the
partnership on Schedule C. Reminders
• Do you know your agency’s jurisdiction?
• Did you hold investments at any time during the period covered by this statement?
• Code filers – your disclosure categories may only
require disclosure of specific investments.
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 8
RES. NO. 8260
SCHEDULE A-2
Investments, Income, and Assets
of Business Entities/Trusts
(Ownership Interest is 10% or Greater)
NATURE OF INTEREST
Property Ownership/Deed of Trust Stock Partnership
Leasehold Other
Check box if additional schedules reporting investments or real property are attached
Yrs. remaining
Other
NATURE OF INVESTMENT
Partnership Sole Proprietorship
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
22 22
22 22 22 22
Comments:
Name
Address (Business Address Acceptable)
Name
Address (Business Address Acceptable)
FAIR MARKET VALUE
$0 - $1,999
$2,000 - $10,000
$10,001 - $100,000
$100,001 - $1,000,000
Over $1,000,000
FAIR MARKET VALUE
$0 - $1,999
$2,000 - $10,000
$10,001 - $100,000
$100,001 - $1,000,000
Over $1,000,000
GENERAL DESCRIPTION OF THIS BUSINESS GENERAL DESCRIPTION OF THIS BUSINESS
INVESTMENT REAL PROPERTY
Name of Business Entity, if Investment, or
Assessor’s Parcel Number or Street Address of Real Property Description of Business Activity or
City or Other Precise Location of Real Property
INVESTMENT REAL PROPERTY
Name of Business Entity, if Investment, or
Assessor’s Parcel Number or Street Address of Real Property Description of Business Activity or
City or Other Precise Location of Real Property
► 4. INVESTMENTS AND INTERESTS IN REAL PROPERTY HELD OR
LEASED BY THE BUSINESS ENTITY OR TRUST
► 4. INVESTMENTS AND INTERESTS IN REAL PROPERTY HELD OR
LEASED BY THE BUSINESS ENTITY OR TRUST
Check one
Trust, go to 2 Business Entity, complete the box, then go to 2 Check one
Trust, go to 2 Business Entity, complete the box, then go to 2 ► 2. IDENTIFY THE GROSS INCOME RECEIVED (INCLUDE YOUR PRO RATA
SHARE OF THE GROSS INCOME TO THE ENTITY/TRUST)
► 2. IDENTIFY THE GROSS INCOME RECEIVED (INCLUDE YOUR PRO RATA
SHARE OF THE GROSS INCOME TO THE ENTITY/TRUST)
Name
700
Check one box: Check one box:
YOUR BUSINESS POSITION YOUR BUSINESS POSITION
FAIR MARKET VALUE
$2,000 - $10,000
$10,001 - $100,000
$100,001 - $1,000,000
Over $1,000,000
FAIR MARKET VALUE
$2,000 - $10,000
$10,001 - $100,000
$100,001 - $1,000,000
Over $1,000,000
$0 - $499
$500 - $1,000
$1,001 - $10,000
$0 - $499
$500 - $1,000
$1,001 - $10,000
$10,001 - $100,000
OVER $100,000
$10,001 - $100,000
OVER $100,000
FAIR POLITICAL PRACTICES COMMISSION
CALIFORNIA FORM
► 1. BUSINESS ENTITY OR TRUST ► 1. BUSINESS ENTITY OR TRUST
NATURE OF INTEREST
Property Ownership/Deed of Trust Stock Partnership
Leasehold Other
Check box if additional schedules reporting investments or real property are attached
Yrs. remaining
22 22
Other
NATURE OF INVESTMENT
Partnership Sole Proprietorship
or
► 3. LIST THE NAME OF EACH REPORTABLE SINGLE SOURCE OF
INCOME OF $10,000 OR MORE (Attach a separate sheet if necessary.) ► 3. LIST THE NAME OF EACH REPORTABLE SINGLE SOURCE OF
INCOME OF $10,000 OR MORE (Attach a separate sheet if necessary.) FPPC Form 700 - Schedule A-2 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 9
None Names listed below None or Names listed below
RES. NO. 8260
Instructions – Schedule A-2
Investments, Income, and Assets of Business Entities/Trusts Use Schedule A-2 to report investments in a business
entity (including a consulting business or other
independent contracting business) or trust (including
a living trust) in which you, your spouse or registered domestic partner, and your dependent children, together or separately, had a 10% or greater interest, totaling $2,000 or more, during the reporting period and which is located in, doing business in, planning to do business in, or which has done business during the previous two years in your agency’s jurisdiction. (See Reference Pamphlet, page
13.) A trust located outside your agency’s jurisdiction is reportable if it holds assets that are located in or doing business in the jurisdiction. Do not report a trust that contains non-reportable interests. For example, a trust containing only your personal residence not used in whole or in part as a business, your savings account, and some municipal bonds, is not reportable.
Also report on Schedule A-2 investments and real property held by that entity or trust if your pro rata share of the investment or real property interest was $2,000 or more during the reporting period.
To Complete Schedule A-2:
Part 1. Disclose the name and address of the business
entity or trust. If you are reporting an interest in a business entity, check “Business Entity” and complete the box as follows:
• Provide a general description of the business activity of the entity.
• Check the box indicating the highest fair market value of your investment during the reporting period.
• If you initially acquired or entirely disposed of this interest during the reporting period, enter the date
acquired or disposed.
• Identify the nature of your investment.
• Disclose the job title or business position you held with the entity, if any (i.e., if you were a director, officer, partner, trustee, employee, or held any position of
management). A business position held by your spouse
is not reportable.
Part 2. Check the box indicating your pro rata share
of the gross income received by the business entity or
trust. This amount includes your pro rata share of the
gross income from the business entity or trust, as well as your community property interest in your spouse’s or registered domestic partner’s share. Gross income is the total amount of income before deducting expenses, losses, or taxes.
Part 3. Disclose the name of each source of income that is located in, doing business in, planning to do business in, or that has done business during the previous two years in your agency’s jurisdiction, as follows:
• Disclose each source of income and outstanding loan
to the business entity or trust identified in Part 1 if your pro rata share of the gross income (including
your community property interest in your spouse’s or
registered domestic partner’s share) to the business
entity or trust from that source was $10,000 or more
during the reporting period. (See Reference Pamphlet,
page 11, for examples.) Income from governmental
sources may be reportable if not considered salary.
See Regulation 18232. Loans from commercial lending
institutions made in the lender’s regular course of
business on terms available to members of the public
without regard to your official status are not reportable. • Disclose each individual or entity that was a source
of commission income of $10,000 or more during the
reporting period through the business entity identified in Part 1. (See Reference Pamphlet, page 8.)
You may be required to disclose sources of income located outside your jurisdiction. For example, you may have
a client who resides outside your jurisdiction who does business on a regular basis with you. Such a client, if a reportable source of $10,000 or more, must be disclosed.
Mark “None” if you do not have any reportable $10,000
sources of income to disclose. Phrases such as
“various clients” or “not disclosing sources pursuant to attorney-client privilege” are not adequate disclosure. (See Reference Pamphlet, page 14, for information on
procedures to request an exemption from disclosing
privileged information.)
Part 4. Report any investments or interests in real
property held or leased by the entity or trust identified in Part 1 if your pro rata share of the interest held was $2,000 or more during the reporting period. Attach additional
schedules or use FPPC’s Form 700 Excel spreadsheet if
needed.
• Check the applicable box identifying the interest held as real property or an investment.
• If investment, provide the name and description of the business entity.
• If real property, report the precise location (e.g., an assessor’s parcel number or address).
• Check the box indicating the highest fair market value of your interest in the real property or investment during the reporting period. (Report the fair market value of the portion of your residence claimed as a tax deduction if you are utilizing your residence for business purposes.) • Identify the nature of your interest.
• Enter the date acquired or disposed only if you initially acquired or entirely disposed of your interest in the
property or investment during the reporting period.
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 10
RES. NO. 8260
NAME OF LENDER*
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF LENDER
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
IF APPLICABLE, LIST DATE:
/ / / /
ACQUIRED DISPOSED
22 22 22 22
SCHEDULE B
Interests in Real Property
(Including Rental Income)
► ASSESSOR’S PARCEL NUMBER OR STREET ADDRESS ► ASSESSOR’S PARCEL NUMBER OR STREET ADDRESS
CITY CITY
INTEREST RATE TERM (Months/Years)
% None
SOURCES OF RENTAL INCOME: If you own a 10% or greater
interest, list the name of each tenant that is a single source of income of $10,000 or more.
SOURCES OF RENTAL INCOME: If you own a 10% or greater
interest, list the name of each tenant that is a single source of income of $10,000 or more.
NATURE OF INTEREST
Ownership/Deed of Trust Easement
Leasehold
Yrs. remaining Other
NATURE OF INTEREST
Ownership/Deed of Trust Easement
Leasehold
Yrs. remaining Other
Comments:
FAIR MARKET VALUE
$2,000 - $10,000
$10,001 - $100,000
$100,001 - $1,000,000
Over $1,000,000
FAIR MARKET VALUE
$2,000 - $10,000
$10,001 - $100,000
$100,001 - $1,000,000
Over $1,000,000
IF RENTAL PROPERTY, GROSS INCOME RECEIVED
OVER $100,000
$0 - $499 $500 - $1,000 $1,001 - $10,000
$10,001 - $100,000
IF RENTAL PROPERTY, GROSS INCOME RECEIVED
OVER $100,000
$0 - $499 $500 - $1,000 $1,001 - $10,000
$10,001 - $100,000
HIGHEST BALANCE DURING REPORTING PERIOD
Guarantor, if applicable
OVER $100,000
$500 - $1,000 $1,001 - $10,000
$10,001 - $100,000
700 FAIR POLITICAL PRACTICES COMMISSION
CALIFORNIA FORM
NAME OF LENDER*
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF LENDER
INTEREST RATE TERM (Months/Years)
% None
Guarantor, if applicable
HIGHEST BALANCE DURING REPORTING PERIOD
OVER $100,000
$500 - $1,000 $1,001 - $10,000
$10,001 - $100,000
* You are not required to report loans from a commercial lending institution made in the lender’s regular course of business on terms available to members of the public without regard to your official status. Personal loans and loans received not in a lender’s regular course of business must be disclosed as follows:
None None
FPPC Form 700 - Schedule B (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 11
Name
RES. NO. 8260
disclose the number of years remaining on the lease.
• If you received rental income, check the box indicating the gross amount you received.
• If you had a 10% or greater interest in real property and received rental income, list the name of the source(s) if your pro rata share of the gross income from any single tenant was $10,000 or more during the reporting period. If you received a total of $10,000 or more from two or more tenants acting in concert (in most cases, this will apply to married couples), disclose the name of each tenant.
Otherwise, mark “None.”
• Loans from a private lender that total $500 or more and are secured by real property may be reportable. Loans
from commercial lending institutions made in the
lender’s regular course of business on terms available
to members of the public without regard to your official status are not reportable.
When reporting a loan:
- Provide the name and address of the lender.
- Describe the lender’s business activity.
- Disclose the interest rate and term of the loan. For
variable interest rate loans, disclose the conditions
of the loan (e.g., Prime + 2) or the average interest
rate paid during the reporting period. The term of
a loan is the total number of months or years given
for repayment of the loan at the time the loan was
established.
- Check the box indicating the highest balance of the
loan during the reporting period.
- Identify a guarantor, if
applicable.
If you have more than one
reportable loan on a single
piece of real property, report
the additional loan(s) on
Schedule C.
Example:
Allison Gande is a city
planning commissioner.
During the reporting period,
Allison received rental income
of $12,000, from a single
tenant who rented property
owned in the city’s jurisdiction.
If Allison received $6,000
each from two tenants, the
tenants’ names would not be
required because no single
tenant paid her $10,000 or
more. A married couple is
considered a single tenant.
Instructions – Schedule B
Interests in Real Property
Reminders
• Income and loans already reported on Schedule B are
not also required to be reported on Schedule C.
• Real property already reported on Schedule A-2, Part 4 is not also required to be reported on Schedule B.
• Code filers – do your disclosure categories require
disclosure of real property?
Report interests in real property located in your agency’s jurisdiction in which you, your spouse or registered domestic partner, or your dependent children had a direct, indirect, or beneficial interest totaling $2,000 or more any time during the reporting period. Real property is also considered to be “within the jurisdiction” of a local government agency if the property or any part of it is located within two miles outside the boundaries of the jurisdiction or within two miles of any land owned or used by the local government agency. (See Reference Pamphlet, page 13.)
Interests in real property include:
• An ownership interest (including a beneficial ownership interest)
• A deed of trust, easement, or option to acquire property • A leasehold interest (See Reference Pamphlet, page 14.) • A mining lease
• An interest in real property held in a retirement account (See Reference Pamphlet, page 15.)
• An interest in real property held by a business entity or trust in which you, your spouse or registered domestic
partner, and your dependent children together had a 10% or greater ownership interest (Report on Schedule A-2.) • Your spouse’s or registered domestic partner’s interests in real property that are legally held separately by him or her You are not required to report:
• A residence, such as a home or vacation cabin, used
exclusively as a personal residence (However, a residence in which you rent out a room or for which you claim a
business deduction may be reportable. If reportable,
report the fair market value of the portion claimed as a tax deduction.)
• Some interests in real property held through a blind trust (See Reference Pamphlet, page 16.)
• Please note: A non-reportable property can still
be grounds for a conflict of interest and may be
disqualifying.
To Complete Schedule B:
• Report the precise location (e.g., an assessor’s parcel number or address) of the real property.
• Check the box indicating the fair market value of your interest in the property (regardless of what you owe on the property).
• Enter the date acquired or disposed only if you initially acquired or entirely disposed of your interest in the
property during the reporting period.
• Identify the nature of your interest. If it is a leasehold, FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 12
RES. NO. 8260
ASSESSOR'S PARCEL NUMBER OR STREET ADDRESS
4600 24th Street
Sacramento
FAIR MARKET VALUE
0,2.000-,,0.000
Os10.001 - s 100,ooo
~ $ 100,00 1 - $ 1,000,000
O0ver $1.000,000
NATURE OF INTEREST
O0wnarship/Deedo1Trust
__J__J_M_ __J__J_M_
ACOUIRED DISPOSED
0 Easement
Oso - S499 O ssoo-s,.ooo os,.001-s,o.ooo
~$10 ,001- $ 100,000 0 OVER $100,000
SOURCES OF RENTAL INCOME: If you own a 10% or greater
inle re st. list the n,ome of e..ch te n,ont th,ot is " sinole souroe of income o f $10,000 or more.
,=
Henry Wells
NAME OF LENDER•
Sophia Petroillo
ADDRESS (Business Address AcceptabJeJ
2121 Blue Sky Parkway, Sacramento
BUSINESS ACTMTY, IF ANY, Of LENDER
Restaurant Owner
__ 8_% □-
TERM (Months/Years)
15 Years
HIGHEST BALANCE DURING REPORTING PERIOD
ossoo-s1.ooo Os1.001-s,o.ooo
IE] $10,001 • $100,000 0 OVER $100,000
OGwirantor,ifapplicable
Comments: _____________ _.,
January 6, 2025 Special & Regular Meeting Page 262 of 814 (Real property, car, boat, etc.) (Real property, car, boat, etc.)
SCHEDULE C
Income, Loans, & Business
Positions
(Other than Gifts and Travel Payments)
GROSS INCOME RECEIVED No Income - Business Position Only GROSS INCOME RECEIVED No Income - Business Position Only Name
OVER $100,000 OVER $100,000
$500 - $1,000 $1,001 - $10,000 $500 - $1,000 $1,001 - $10,000 $10,001 - $100,000 $10,001 - $100,000
700 FAIR POLITICAL PRACTICES COMMISSION
CALIFORNIA FORM
► 1. INCOME RECEIVED
NAME OF SOURCE OF INCOME
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF SOURCE
YOUR BUSINESS POSITION
► 1. INCOME RECEIVED
NAME OF SOURCE OF INCOME
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF SOURCE
YOUR BUSINESS POSITION
NAME OF LENDER*
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF LENDER
INTEREST RATE TERM (Months/Years)
% None
HIGHEST BALANCE DURING REPORTING PERIOD
$500 - $1,000
$1,001 - $10,000
$10,001 - $100,000
OVER $100,000
Comments:
► 2. LOANS RECEIVED OR OUTSTANDING DURING THE REPORTING PERIOD * You are not required to report loans from a commercial lending institution, or any indebtedness created as part of a retail installment or credit card transaction, made in the lender’s regular course of business on terms available to members of the public without regard to your official status. Personal loans and loans received not in a lender’s regular course of business must be disclosed as follows:
SECURITY FOR LOAN
None Personal residence
Real Property
Guarantor
Other
Street address
City
(Describe)
CONSIDERATION FOR WHICH INCOME WAS RECEIVED
Salary Spouse’s or registered domestic partner’s income (For self-employed use Schedule A-2.)
Partnership (Less than 10% ownership. For 10% or greater use Schedule A-2.)
Sale of
Other
CONSIDERATION FOR WHICH INCOME WAS RECEIVED
Salary Spouse’s or registered domestic partner’s income (For self-employed use Schedule A-2.)
Partnership (Less than 10% ownership. For 10% or greater use Schedule A-2.)
Sale of
Other
(Describe) (Describe)
(Describe) (Describe)
Commission or Rental Income, list each source of $10,000 or more Commission or Rental Income, list each source of $10,000 or more Loan repayment Loan repayment
FPPC Form 700 - Schedule C (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 13
RES. NO. 8260
Instructions – Schedule C
Income, Loans, & Business Positions
(Income Other Than Gifts and Travel Payments)
Reporting Income:
Report the source and amount of gross income of $500
or more you received during the reporting period. Gross income is the total amount of income before deducting
expenses, losses, or taxes and includes loans other
than loans from a commercial lending institution. (See
Reference Pamphlet, page 11.) You must also report the
source of income to your spouse or registered domestic
partner if your community property share was $500 or
more during the reporting period.
The source and income must be reported only if the source is located in, doing business in, planning to do business in, or has done business during the previous two years in your agency’s jurisdiction. (See Reference Pamphlet, page 13.) Reportable sources of income may be further limited by
your disclosure category located in your agency’s conflict of interest code.
Reporting Business Positions:
You must report your job title with each reportable
business entity even if you received no income during the reporting period. Use the comments section to indicate
that no income was received.
Commonly reportable income and loans include:
• Salary/wages, per diem, and reimbursement for
expenses including travel payments provided by your
employer
• Community property interest (50%) in your spouse’s
or registered domestic partner’s income - report the
employer’s name and all other required information
• Income from investment interests, such as partnerships, reported on Schedule A-1
• Commission income not required to be reported on
Schedule A-2 (See Reference Pamphlet, page 8.)
• Gross income from any sale, including the sale of a
house or car (Report your pro rata share of the total sale price.)
• Rental income not required to be reported on Schedule B • Prizes or awards not disclosed as gifts
• Payments received on loans you made to others
• An honorarium received prior to becoming a public official (See Reference Pamphlet, page 10.)
• Incentive compensation (See Reference Pamphlet, page
12.)
You are not required to report:
• Salary, reimbursement for expenses or per diem,
or social security, disability, or other similar benefit payments received by you or your spouse or registered
domestic partner from a federal, state, or local
government agency.
• Stock dividends and income from the sale of stock
unless the source can be identified.
• Income from a PERS retirement account.
(See Reference Pamphlet, page 12.)
To Complete Schedule C:
Part 1. Income Received/Business Position Disclosure
• Disclose the name and address of each source of
income or each business entity with which you held a
business position.
• Provide a general description of the business activity if the source is a business entity.
• Check the box indicating the amount of gross income
received.
• Identify the consideration for which the income was
received.
• For income from commission sales, check the box
indicating the gross income received and list the name
of each source of commission income of $10,000 or
more. (See Reference Pamphlet, page 8.) Note: If
you receive commission income on a regular basis
or have an ownership interest of 10% or more, you
must disclose the business entity and the income
on Schedule A-2.
• Disclose the job title or business position, if any, that you held with the business entity, even if you did not receive income during the reporting period.
Part 2. Loans Received or Outstanding During the
Reporting Period
• Provide the name and address of the lender.
• Provide a general description of the business activity if the lender is a business entity.
• Check the box indicating the highest balance of the loan during the reporting period.
• Disclose the interest rate and the term of the loan.
- For variable interest rate loans, disclose the
conditions of the loan (e.g., Prime + 2) or the
average interest rate paid during the reporting
period.
- The term of the loan is the total number of months or years given for repayment of the loan at the time the
loan was entered into.
• Identify the security, if any, for the loan.
Reminders
• Code filers – your disclosure categories may not require disclosure of all sources of income.
• If you or your spouse or registered domestic partner are self-employed, report the business entity on Schedule A-2. • Do not disclose on Schedule C income, loans, or business positions already reported on Schedules A-2 or B. FPPC Form 700 (2022/2023) [email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 14
RES. NO. 8260
SCHEDULE D
Income – Gifts
Comments:
Name
700 FAIR POLITICAL PRACTICES COMMISSION
CALIFORNIA FORM
► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF SOURCE
DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S)
/ / $
/ / $
/ / $
► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF SOURCE
DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S)
/ / $
/ / $
/ / $
► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF SOURCE
DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S)
/ / $
/ / $
/ / $
► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF SOURCE
DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S)
/ / $
/ / $
/ / $
► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF SOURCE
DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S)
/ / $
/ / $
/ / $
► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
BUSINESS ACTIVITY, IF ANY, OF SOURCE
DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S)
/ / $
/ / $
/ / $
FPPC Form 700 - Schedule D (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 15
RES. NO. 8260
Instructions – Schedule D
Income – Gifts
Reminders
• Gifts from a single source are subject to a $520 limit in 2022. (See Reference Pamphlet, page 10.)
• Code filers – you only need to report gifts from
reportable sources.
Gift Tracking Mobile Application
• FPPC has created a gift tracking app for mobile
devices that helps filers track gifts and provides a quick and easy way to upload the information to the Form
700. Visit FPPC’s website to download the app.
A gift is anything of value for which you have not provided equal or greater consideration to the donor. A gift is
reportable if its fair market value is $50 or more. In addition, multiple gifts totaling $50 or more received during the reporting period from a single source must be reported.
It is the acceptance of a gift, not the ultimate use to which it is put, that imposes your reporting obligation. Except as noted below, you must report a gift even if you never used it or if you gave it away to another person.
If the exact amount of a gift is unknown, you must make a good faith estimate of the item’s fair market value. Listing the value of a gift as “over $50” or “value unknown” is not adequate disclosure. In addition, if you received a gift through an intermediary, you must disclose the name, address, and business activity of both the donor and the intermediary. You may indicate an intermediary either in the “source” field after the name or in the “comments” section at the bottom of Schedule D.
Commonly reportable gifts include:
• Tickets/passes to sporting or entertainment events
• Tickets/passes to amusement parks
• Parking passes not used for official agency business
• Food, beverages, and accommodations, including those
provided in direct connection with your attendance at a convention, conference, meeting, social event, meal, or like gathering
• Rebates/discounts not made in the regular course of
business to members of the public without regard to official status
• Wedding gifts (See Reference Pamphlet, page 16)
• An honorarium received prior to assuming office (You may report an honorarium as income on Schedule C, rather
than as a gift on Schedule D, if you provided services of equal or greater value than the payment received. See
Reference Pamphlet, page 10.)
• Transportation and lodging (See Schedule E.)
• Forgiveness of a loan received by you
You are not required to disclose:
• Gifts that were not used and that, within 30 days after receipt, were returned to the donor or delivered to a
charitable organization or government agency without
being claimed by you as a charitable contribution for tax purposes
• Gifts from your spouse or registered domestic partner, child, parent, grandparent, grandchild, brother, sister, and certain other family members (See Regulation 18942 for a complete list.). The exception does not apply if the donor was acting as an agent or intermediary for a reportable source who was the true donor.
• Gifts of similar value exchanged between you and an
individual, other than a lobbyist registered to lobby your state agency, on holidays, birthdays, or similar occasions • Gifts of informational material provided to assist you in the performance of your official duties (e.g., books, pamphlets, reports, calendars, periodicals, or educational seminars) • A monetary bequest or inheritance (However, inherited investments or real property may be reportable on other schedules.)
• Personalized plaques or trophies with an individual value of less than $250
• Campaign contributions
• Up to two tickets, for your own use, to attend a fundraiser for a campaign committee or candidate, or to a fundraiser for an organization exempt from taxation under Section
501(c)(3) of the Internal Revenue Code. The ticket must be received from the organization or committee holding the fundraiser.
• Gifts given to members of your immediate family if the source has an established relationship with the family
member and there is no evidence to suggest the donor had a purpose to influence you. (See Regulation 18943.)
• Free admission, food, and nominal items (such as a pen, pencil, mouse pad, note pad or similar item) available to all attendees, at the event at which the official makes a speech (as defined in Regulation 18950(b)(2)), so long as the admission is provided by the person who organizes the event.
• Any other payment not identified above, that would
otherwise meet the definition of gift, where the payment is made by an individual who is not a lobbyist registered to lobby the official’s state agency, where it is clear that the gift was made because of an existing personal or business relationship unrelated to the official’s position and there is no evidence whatsoever at the time the gift is made to suggest the donor had a purpose to influence you.
To Complete Schedule D:
• Disclose the full name (not an acronym), address, and, if a business entity, the business activity of the source.
• Provide the date (month, day, and year) of receipt, and disclose the fair market value and description of the gift.
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 16
RES. NO. 8260
SCHEDULE E
Income – Gifts
Travel Payments, Advances,
and Reimbursements
Name
Comments:
700 FAIR POLITICAL PRACTICES COMMISSION
CALIFORNIA FORM
• Mark either the gift or income box.
• Mark the “501(c)(3)” box for a travel payment received from a nonprofit 501(c)(3) organization or the “Speech” box if you made a speech or participated in a panel. Per Government Code Section 89506, these payments may not be subject to the gift limit. However, they may result in a disqualifying conflict of interest.
• For gifts of travel, provide the travel destination.
DATE(S): / / - / / AMT: $
(If gift)
DATE(S): / / - / / AMT: $
(If gift)
► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
CITY AND STATE
501 (c)(3) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE ► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
CITY AND STATE
501 (c)(3) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE ► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
CITY AND STATE
501 (c)(3) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE ► NAME OF SOURCE (Not an Acronym)
ADDRESS (Business Address Acceptable)
CITY AND STATE
501 (c)(3) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE ► MUST CHECK ONE:
Made a Speech/Participated in a Panel
Other - Provide Description
Gift -or- Income
► If Gift, Provide Travel Destination
► MUST CHECK ONE:
Made a Speech/Participated in a Panel
Other - Provide Description
Gift -or- Income
► If Gift, Provide Travel Destination
► MUST CHECK ONE:
Made a Speech/Participated in a Panel
Other - Provide Description
Gift -or- Income
► If Gift, Provide Travel Destination
► MUST CHECK ONE:
Made a Speech/Participated in a Panel
Other - Provide Description
Gift -or- Income
► If Gift, Provide Travel Destination
DATE(S): / / - / / AMT: $
(If gift)
DATE(S): / / - / / AMT: $
(If gift)
FPPC Form 700 - Schedule E (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 17
RES. NO. 8260
Travel payments reportable on Schedule E include advances and reimbursements for travel and related expenses,
including lodging and meals.
Gifts of travel may be subject to the gift limit. In addition, certain travel payments are reportable gifts, but are not subject to the gift limit. To avoid possible misinterpretation or the perception that you have received a gift in excess of the gift limit, you may wish to provide a specific description of the purpose of your travel. (See the FPPC fact sheet entitled “Limitations and Restrictions on Gifts, Honoraria, Travel, and Loans” to read about travel payments under section
89506(a).)
You are not required to disclose:
• Travel payments received from any state, local, or federal government agency for which you provided services equal or greater in value than the payments received, such as reimbursement for travel on agency business from your
government agency employer.
• A payment for travel from another local, state, or federal government agency and related per diem expenses when
the travel is for education, training or other inter-agency programs or purposes.
• Travel payments received from your employer in the
normal course of your employment that are included in the income reported on Schedule C.
• A travel payment that was received from a nonprofit
entity exempt from taxation under Internal Revenue
Code Section 501(c)(3) for which you provided equal or
greater consideration, such as reimbursement for travel on business for a 501(c)(3) organization for which you are a board member.
Note: Certain travel payments may not be reportable
if reported via email on Form 801 by your agency.
To Complete Schedule E:
• Disclose the full name (not an acronym) and address of the source of the travel payment.
• Identify the business activity if the source is a business entity.
• Check the box to identify the payment as a gift or income, report the amount, and disclose the date(s).
• Travel payments are gifts if you did not provide
services that were equal to or greater in value than the payments received. You must disclose gifts totaling $50 or more from a single source during the period covered
by the statement.
When reporting travel payments that are gifts, you must provide a description of the gift, the date(s) received, and the travel destination.
• Travel payments are income if you provided services
that were equal to or greater in value than the
payments received. You must disclose income totaling
$500 or more from a single source during the period
covered by the statement. You have the burden of
proving the payments are income rather than gifts.
When reporting travel payments as income, you must
describe the services you provided in exchange for the
payment. You are not required to disclose the date(s)
for travel payments that are income.
Example:
City council member MaryClaire Chandler is the chair of a 501(c)(6) trade association, and the association pays for MaryClaire's travel to attend its meetings. Because MaryClaire is deemed
to be providing equal or
greater consideration for
the travel payment by
virtue of serving on the
board, this payment may
be reported as income.
Payments for MaryClaire
to attend other events
for which they are not
providing services are
likely considered gifts.
Note that the same payment from a 501(c)(3) would NOT be reportable.
Example:
Mayor Kim travels to China on a trip organized by China Silicon Valley Business Development, a California nonprofit, 501(c)(6) organization. The Chengdu Municipal People’s
Government pays for
Mayor Kim’s airfare and
travel costs, as well as
meals and lodging during
the trip. The trip’s agenda
shows that the trip’s
purpose is to promote job
creation and economic
activity in China and in
Silicon Valley, so the trip
is reasonably related to
a governmental purpose.
Thus, Mayor Kim must report the gift of travel, but the gift is exempt from the gift limit. In this case, the travel payments are not subject to the gift limit because the source is a foreign government and because the travel is reasonably related to a governmental purpose. (Section 89506(a)(2).) Note
that Mayor Kim could be disqualified from participating in or making decisions about The Chengdu Municipal People’s
Government for 12 months. Also note that if China Silicon Valley Business Development (a 501(c)(6) organization) paid for the travel costs rather than the governmental organization, the payments would be subject to the gift limits. (See the FPPC fact sheet, Limitations and Restrictions on Gifts, Honoraria, Travel and Loans, at www.fppc.ca.gov.)
Instructions – Schedule E
Travel Payments, Advances,
and Reimbursements
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 18
RES. NO. 8260
► NAME OF SOURCE (Nol an Aaooym)
Health Services Trade Association
ADDRESS (Business Address Aooepteble)
1230 K Street, Suite 610
CITY AND STATE
Sacramento, CA
□ 501 (c)(J) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE Association of Healthcare Workers
OATE(S): __J__J_ . __J__J_ AMT· S 550.00 (ff gift)
► MUST CHECK ONE: □ Gift -or- ~ Income
O Made a Speech/Participated in a Panel
0 Other_ Provide Description Travel reimbursement for
board meeting.
► If Gift, Provide Travel Destination _________ _
► NAME OF SOURCE (Nol an ACIMym)
Chengdu Municipal People's Government
ADDRESS (Business Address Acceptable)
2 Caoshi St, CaoShiJie, Qingyang Ou, Chengdu Shi,
CITY AND STATE
Sichuan Sheng, China, 610000
□ 501 (C)(J) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE OATE(S):~~ XX _~~ XX AMT"$ 3,874.38 (ff gift)
► MUST CHECK ONE: ~ Gift -or- □ Income
O Made a Speech/Participated in a Panel
0 Other. Provide Description Travel reimbursement for
trip to China.
► If Gift. Provide Travel Destination _________ _
Sichuan Sheng, China
January 6, 2025 Special & Regular Meeting Page 268 of 814 Restrictions and Prohibitions
The Political Reform Act (Gov. Code Sections 81000-
91014) requires most state and local government officials and employees to publicly disclose their economic
interests including personal assets and income. The
Act’s conflict of interest provisions also disqualify a public official from taking part in a governmental decision if it is reasonably foreseeable that the decision will have
a material financial effect on these economic interests as well as the official’s personal finances and those
of immediate family. (Gov. Code Sections 87100 and
87103.) The Fair Political Practices Commission (FPPC)
is the state agency responsible for issuing the attached Statement of Economic Interests, Form 700, and for
interpreting the Act’s provisions.
Gift Prohibition
Gifts received by most state and local officials, employees, and candidates are subject to a limit. In 2021-2022, the gift limit increased to $520 from a single source during a calendar year.
Additionally, state officials, state candidates, and certain state employees are subject to a $10 limit per calendar month on gifts from lobbyists and lobbying firms registered with the Secretary of State. See Reference Pamphlet,
page 10.
State and local officials and employees should check with their agency to determine if other restrictions apply.
Disqualification
Public officials are, under certain circumstances, required to disqualify themselves from making, participating in, or attempting to influence governmental decisions that will affect their economic interests. This may include interests they are not required to disclose. For example, a personal residence is often not reportable, but may be grounds for disqualification. Specific disqualification requirements apply to 87200 filers (e.g., city councilmembers, members of boards of supervisors, planning commissioners, etc.).
These officials must publicly identify the economic interest that creates a conflict of interest and leave the room before a discussion or vote takes place at a public meeting. For more information, consult Government Code Section
87105, Regulation 18707, and the Guide to Recognizing
Conflicts of Interest page at www.fppc.ca.gov.
Honorarium Ban
Most state and local officials, employees, and candidates are prohibited from accepting an honorarium for any
speech given, article published, or attendance at a
conference, convention, meeting, or like gathering. (See Reference Pamphlet, page 10.)
Loan Restrictions
Certain state and local officials are subject to restrictions on loans. (See Reference Pamphlet, page 14.)
Post-Governmental Employment
There are restrictions on representing clients or employers before former agencies. The provisions apply to elected state officials, most state employees, local elected officials, county chief administrative officers, city managers,
including the chief administrator of a city, and general managers or chief administrators of local special districts and JPAs. The FPPC website has fact sheets explaining
the provisions.
Late Filing
The filing officer who retains originally-signed or
electronically filed statements of economic interests may impose on an individual a fine for any statement that is filed late. The fine is $10 per day up to a maximum of $100.
Late filing penalties may be reduced or waived under certain circumstances.
Persons who fail to timely file their Form 700 may be
referred to the FPPC’s Enforcement Division (and, in some cases, to the Attorney General or district attorney) for investigation and possible prosecution. In addition to the late filing penalties, a fine of up to $5,000 per violation may be imposed.
For assistance concerning reporting, prohibitions, and
restrictions under the Act:
• Email questions to [email protected].
• Call the FPPC toll-free at (866) 275-3772.
Form 700 is a Public Document
Public Access Must Be Provided
Statements of Economic Interests are public
documents. The filing officer must permit any
member of the public to inspect and receive a copy
of any statement.
• Statements must be available as soon as possible
during the agency's regular business hours, but
in any event not later than the second business
day after the statement is received. Access to the
Form 700 is not subject to the Public Records Act
procedures.
• No conditions may be placed on persons seeking
access to the forms.
• No information or identification may be required
from persons seeking access.
• Reproduction fees of no more than 10 cents per
page may be charged.
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 19
RES. NO. 8260
Questions and Answers
General
Q. What is the reporting period for disclosing interests on an assuming office statement or a candidate
statement?
A. On an assuming office statement, disclose all
reportable investments, interests in real property, and business positions held on the date you assumed
office. In addition, you must disclose income (including loans, gifts and travel payments) received during the 12 months prior to the date you assumed office.
On a candidate statement, disclose all reportable
investments, interests in real property, and business
positions held on the date you file your declaration of candidacy. You must also disclose income (including
loans, gifts and travel payments) received during the
12 months prior to the date you file your declaration of candidacy.
Q. I hold two other board positions in addition to my
position with the county. Must I file three statements of economic interests?
A. Yes, three are required. However, you may instead
complete an expanded statement listing the county and
the two boards on the Cover Page or an attachment as
the agencies for which you will be filing. Disclose all reportable economic interests in all three jurisdictions on the expanded statement. File the expanded
statement for your primary position providing an original “wet” signature unless filed with a secure electronic
signature. (See page 3 above.) File copies of the
expanded statement with the other two agencies as
required by Regulation 18723.1(c). Remember to
complete separate statements for positions that you
leave or assume during the year.
Q. I am a department head who recently began acting as
city manager. Should I file as the city manager?
A. Yes. File an assuming office statement as city
manager. Persons serving as “acting,” “interim,” or
“alternate” must file as if they hold the position because they are or may be performing the duties of the
position.
Q. My spouse and I are currently separated and in the
process of obtaining a divorce. Must I still report my
spouse’s income, investments, and interests in real
property?
A. Yes. A public official must continue to report a spouse’s economic interests until such time as dissolution of
marriage proceedings is final. However, if a separate
property agreement has been reached prior to that
time, your estranged spouse’s income may not have to
be reported. Contact the FPPC for more information.
Q. As a designated employee, I left one state agency to work for another state agency. Must I file a leaving
office statement?
A. Yes. You may also need to file an assuming office
statement for the new agency.
Investment Disclosure
Q. I have an investment interest in shares of stock in a company that does not have an office in my jurisdiction.
Must I still disclose my investment interest in this
company?
A. Probably. The definition of “doing business in the
jurisdiction” is not limited to whether the business has an office or physical location in your jurisdiction. (See Reference Pamphlet, page 13.)
Q. My spouse and I have a living trust. The trust holds rental property in my jurisdiction, our primary residence, and investments in diversified mutual funds. I have full disclosure. How is this trust disclosed?
A. Disclose the name of the trust, the rental property and its income on Schedule A-2. Your primary residence
and investments in diversified mutual funds registered
with the SEC are not reportable.
Q. I am required to report all investments. I have an IRA that contains stocks through an account managed by
a brokerage firm. Must I disclose these stocks even
though they are held in an IRA and I did not decide
which stocks to purchase?
A. Yes. Disclose on Schedule A-1 or A-2 any stock worth $2,000 or more in a business entity located in or doing business in your jurisdiction.
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 20
RES. NO. 8260
Questions and Answers
Continued
Q. The value of my stock changed during the reporting
period. How do I report the value of the stock?
A. You are required to report the highest value that the stock reached during the reporting period. You may
use your monthly statements to determine the highest
value. You may also use the entity’s website to
determine the highest value. You are encouraged to
keep a record of where you found the reported value.
Note that for an assuming office statement, you must
report the value of the stock on the date you assumed
office.
Q. I am the sole owner of my business, an S-Corporation.
I believe that the nature of the business is such that it cannot be said to have any “fair market value” because
it has no assets. I operate the corporation under
an agreement with a large insurance company. My
contract does not have resale value because of its
nature as a personal services contract. Must I report
the fair market value for my business on Schedule A-2
of the Form 700?
A. Yes. Even if there are no tangible assets, intangible assets, such as relationships with companies and
clients are commonly sold to qualified professionals.
The “fair market value” is often quantified for other
purposes, such as marital dissolutions or estate
planning. In addition, the IRS presumes that “personal
services corporations” have a fair market value. A
professional “book of business” and the associated
goodwill that generates income are not without a
determinable value. The Form 700 does not require a
precise fair market value; it is only necessary to check a box indicating the broad range within which the value falls.
Q. I own stock in IBM and must report this investment
on Schedule A-1. I initially purchased this stock in
the early 1990s; however, I am constantly buying
and selling shares. Must I note these dates in the
“Acquired” and “Disposed” fields?
A. No. You must only report dates in the “Acquired” or
“Disposed” fields when, during the reporting period, you initially purchase a reportable investment worth $2,000 or more or when you dispose of the entire investment.
You are not required to track the partial trading of an investment.
Q. On last year’s filing I reported stock in Encoe valued at $2,000 - $10,000. Late last year the value of this stock fell below and remains at less than $2,000. How should
this be reported on this year’s statement?
A. You are not required to report an investment if the value was less than $2,000 during the entire reporting period.
However, because a disposed date is not required for
stocks that fall below $2,000, you may want to report
the stock and note in the “comments” section that the
value fell below $2,000. This would be for informational purposes only; it is not a requirement.
Q. We have a Section 529 account set up to save money
for our son’s college education. Is this reportable?
A. If the Section 529 account contains reportable interests (e.g., common stock valued at $2,000 or more), those
interests are reportable (not the actual Section 529
account). If the account contains solely mutual funds,
then nothing is reported.
Income Disclosure
Q. I reported a business entity on Schedule A-2. Clients of my business are located in several states. Must I report all clients from whom my pro rata share of income is
$10,000 or more on Schedule A-2, Part 3?
A. No, only the clients located in or doing business on a regular basis in your jurisdiction must be disclosed.
Q. I believe I am not required to disclose the names of clients from whom my pro rata share of income is
$10,000 or more on Schedule A-2 because of their right
to privacy. Is there an exception for reporting clients’ names?
A. Regulation 18740 provides a procedure for requesting an exemption to allow a client’s name not to be
disclosed if disclosure of the name would violate a
legally recognized privilege under California or Federal law. This regulation may be obtained from our website
at www.fppc.ca.gov. (See Reference Pamphlet, page
14.)
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 21
RES. NO. 8260
Questions and Answers
Continued
Q. I am sole owner of a private law practice that is not reportable based on my limited disclosure category.
However, some of the sources of income to my law
practice are from reportable sources. Do I have to
disclose this income?
A. Yes, even though the law practice is not reportable, reportable sources of income to the law practice of
$10,000 or more must be disclosed. This information
would be disclosed on Schedule C with a note in the
“comments” section indicating that the business entity
is not a reportable investment. The note would be for
informational purposes only; it is not a requirement.
Q. I am the sole owner of my business. Where do I
disclose my income - on Schedule A-2 or Schedule C?
A. Sources of income to a business in which you have an ownership interest of 10% or greater are disclosed on
Schedule A-2. (See Reference Pamphlet, page 8.)
Q. My spouse is a partner in a four-person firm where
all of their business is based on their own billings and collections from various clients. How do I report my
community property interest in this business and the
income generated in this manner?
A. If your spouse's investment in the firm is 10% or
greater, disclose 100% of your spouse's share of the
business on Schedule A-2, Part 1 and 50% of your
spouse's income on Schedule A-2, Parts 2 and 3. For
example, a client of your spouse’s must be a source of
at least $20,000 during the reporting period before the client’s name is reported.
Q. How do I disclose my spouse’s or registered domestic partner’s salary?
A. Report the name of the employer as a source of income on Schedule C.
Q. I am a doctor. For purposes of reporting $10,000
sources of income on Schedule A-2, Part 3, are the
patients or their insurance carriers considered sources of income?
A. If your patients exercise sufficient control by selecting you instead of other doctors, then your patients, rather than their insurance carriers, are sources of income to you. (See Reference Pamphlet, page 14.)
Q. I received a loan from my grandfather to purchase my home. Is this loan reportable?
A. No. Loans received from family members are not
reportable.
Q. Many years ago, I loaned my parents several thousand dollars, which they paid back this year. Do I need to
report this loan repayment on my Form 700?
A. No. Payments received on a loan made to a family
member are not reportable.
Real Property Disclosure
Q. During this reporting period we switched our principal place of residence into a rental. I have full disclosure and the property is located in my agency’s jurisdiction, so it is now reportable. Because I have not reported
this property before, do I need to show an “acquired”
date?
A. No, you are not required to show an “acquired” date
because you previously owned the property. However,
you may want to note in the “comments” section that
the property was not previously reported because it was used exclusively as your residence. This would be for
informational purposes only; it is not a requirement.
Q. I am a city manager, and I own a rental property located in an adjacent city, but one mile from the city limit. Do I need to report this property interest?
A. Yes. You are required to report this property because it is located within 2 miles of the boundaries of the city you manage.
Q. Must I report a home that I own as a personal residence for my daughter?
A. You are not required to disclose a home used as a
personal residence for a family member unless you
receive income from it, such as rental income.
Q. I am a co-signer on a loan for a rental property owned by a friend. Since I am listed on the deed of trust, do I need to report my friend’s property as an interest in real property on my Form 700?
A. No. Simply being a co-signer on a loan for property
does not create a reportable interest in that real
property.
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 22
RES. NO. 8260
Gift Disclosure
Q. If I received a reportable gift of two tickets to a concert valued at $100 each, but gave the tickets to a friend
because I could not attend the concert, do I have any
reporting obligations?
A. Yes. Since you accepted the gift and exercised
discretion and control of the use of the tickets, you must disclose the gift on Schedule D.
Q. Julia and Jared Benson, a married couple, want to
give a piece of artwork to a county supervisor. Is each spouse considered a separate source for purposes of
the gift limit and disclosure?
A. Yes, each spouse may make a gift valued at the gift
limit during a calendar year. For example, during 2022
the gift limit was $520, so the Bensons may have given
the supervisor artwork valued at no more than $1,040.
The supervisor must identify Jared and Julia Benson as
the sources of the gift.
Q. I am a Form 700 filer with full disclosure. Our agency holds a holiday raffle to raise funds for a local charity.
I bought $10 worth of raffle tickets and won a gift
basket valued at $120. The gift basket was donated by
Doug Brewer, a citizen in our city. At the same event,
I bought raffle tickets for, and won a quilt valued at
$70. The quilt was donated by a coworker. Are these
reportable gifts?
A. Because the gift basket was donated by an outside
source (not an agency employee), you have received a
reportable gift valued at $110 (the value of the basket less the consideration paid). The source of the gift
is Doug Brewer and the agency is disclosed as the
intermediary. Because the quilt was donated by an
employee of your agency, it is not a reportable gift.
Q. My agency is responsible for disbursing grants. An
applicant (501(c)(3) organization) met with agency
employees to present its application. At this meeting,
the applicant provided food and beverages. Would
the food and beverages be considered gifts to the
employees? These employees are designated in our
agency’s conflict of interest code and the applicant is a reportable source of income under the code.
A. Yes. If the value of the food and beverages consumed by any one filer, plus any other gifts received from the same source during the reporting period total $50 or
more, the food and beverages would be reported using
the fair market value and would be subject to the gift
limit.
Q. I received free admission to an educational conference related to my official duties. Part of the conference
fees included a round of golf. Is the value of the golf considered informational material?
A. No. The value of personal benefits, such as golf,
attendance at a concert, or sporting event, are gifts
subject to reporting and limits.
Questions and Answers
Continued
FPPC Form 700 (2022/2023)
[email protected] • 866-275-3772 • www.fppc.ca.gov
Page - 23
RES. NO. 8260
RESOLUTION NO. 8178
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, ADOPTING A REVISED LIST OF DESIGNATED POSITIONS AND
DISCLOSURE CATEGORIES FOR OFFICERS AND EMPLOYEES OF THE CITY
AND ITS LEGISLATIVE BODIES, PURSUANT TO GOVERNMENT CODE SECTION 87306 AND SECTION 18730 OF TITLE 2, DIVISION 6 OF THE
CALIFORNIA CODE OF REGULATIONS
WHEREAS, the purpose of the conflict of interest provisions of the Political Reform Act (Gov. Code, §87300, et seq.) (the “Act”) is to prevent public decisions makers from participating decisions in which they have a personal financial stake; and WHEREAS, the Act requires public officials and employees to complete Form 700 Statements of Economic Interests, to disclose financial interests which may be impacted by their public agency decisions; and
WHEREAS, the Act specifically requires members of city councils and planning commissions, as well as city managers, city treasurers, and city attorneys to disclose specified financial interests (Gov. Code, §§87200-87210.)
WHEREAS, the many other public officials and employees not covered by these provisions are subject to the disclosure requirements set forth in local conflict of interest codes adopted by state and local governments; and
WHEREAS, the Act requires state and local government agencies to adopt and promulgate such local conflict of interest codes (Gov. Code, §87300); and WHEREAS, the City of San Fernando (the “City”) has accordingly adopted and promulgated such a local conflict of interest code; and WHEREAS, Government Code section 87306(a) requires the City to amend its Conflict of Interest Code every two years when “change is necessitated by changed circumstances, including the creation of new positions which must be designated”; and WHEREAS, the Fair Political Practices Commission (“FPPC”), created by the Act, established section 18730 of title 2, division 6 of the California Code of Regulations, which contains the standard conflict of interest code that can be incorporated by reference and which may be amended by the FPPC to conform to amendments in the Act, after public notice and hearings; and
WHEREAS, the terms of Section 18730 of Title 2, Division 6 of the California Code of Regulations are hereby reincorporated by reference, and such provisions, along with the additional positions and categories set forth in the attached Exhibit “A,” shall constitute the updated Conflict of Interest Code for the City; and
ATTACHMENT "A"
EXHIBIT "G"
RES. NO. 8260