San Fernando City Council
January 6, 2025

resources.

In order to accomplish these objectives, the Annual Budget combines a detailed explanation of estimated financial resources for the ensuing fiscal year with proposed expenditures, supported by sufficient information on the proposed programs and activities to assess the appropriateness of the recommended levels of services.

A. Structurally Balanced Budget
The City strives to adopt a balanced budget in which recurring operating revenue is equal to, or exceeds, recurring operating expenditures. In the event a balanced budget is not attainable, and the cause of the imbalance is expected to last for no more than one year, the planned use of contingency reserves to balance the budget is permitted. In the event a budget shortfall is expected to continue for more than one year, the planned use of contingency reserves should only be used as a temporary stop-gap measure and a broader strategic financial plan should be developed to close the gap through revenue increases and/or expenditure decreases.

The City will avoid the use of one time revenues to fund ongoing operations. One-time revenue may be appropriated to bridge shortterm gaps in available resources and to pay off loan balances.

B. The Operating Budget, Capital Budget, and Capital Improvement Plan The Annual Budget document contains information about the City's operating and capital programs for a particular fiscal year.

Typically, when one refers to the City's Annual Budget, the meaning is the combination of the operating and capital budgets.

The operating budget details the funding for the day-to-day operations and obligations of the City for a particular fiscal year including, but not limited to, employee salary and benefit costs, utility expenses, office expenses and building maintenance costs. The capital budget details planned expenditures for the same fiscal year to construct, maintain, or improve the City's capital assets.

The Capital Improvement Plan (CIP) is a separate multi-year planning document that details planned expenditures on capital projects. Capital projects include, but are not limited to, street and alley maintenance, construction or renovation of municipal buildings, improvements to recreation centers and playgrounds, and water main and sewerage system replacement. The CIP connects planned capital project expenditures to the financial resources to be used to fund the project and identifies the timeframe in which both the financing and work will take place. Capital improvement projects typically carry considerable future impact, meaning, they have a life span of at least five years or more. Consequently, they may be financed over a longer period of time in order to equitably spread the cost of the project across generations of users. Due to long-term nature of the CIP and potentially complex nature of capital project financing, the CIP may be presented in a separate document.

Most expenditures found in the current year of the CIP are included in the Annual Budget's capital expenses or capital outlays component. However, certain projects for which funding is not yet secure, or planning is not complete, are budgeted through supplemental appropriations during the fiscal year. Additionally, debt-financed projects are typically reflected twice in the Annual Budget; first as an original capital expenditure from the proceeds of the debt, and second as payments of principal and interest over a number of years.

C. Basis of Budgeting
To be consistent with accounting principles and the City's financial statements, the City uses the modified accrual basis for budgeting1 for all General, Special Revenue, Debt Service, and Capital Projects Funds. Exceptions are as follows:
1 This means that revenues are recognized when they become both measurable and available. Measurable means the amount of the transaction can be determined and available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period.

Expenditures are recorded when liabilities are incurred, except that principal and interest payments on long-term debt are recognized as expenditures when due.

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BUDGET POLICY

• Capital expenditures within the Enterprise Funds are recorded as assets on an accounting basis but are shown as expenditures on a budgetary basis.
• Depreciation of capital assets and amortization of various deferred charges are recorded on an accounting basis only. • Principal payments on long-term debt within the Enterprise Funds are applied to the outstanding liability on an accounting basis but are shown as expenditures on a budgetary basis.

Section 3. Procedure.

The procedures for public hearing, budget adoption, budget appropriations, amendments, and transfers, shall be as specified in the City of San Fernando City Code, Chapter 2, Article VI, Division 2, Section 2-646 through Section 2-651.

The City of San Fernando's fiscal year begins each July 1st and concludes on June 30th. In accordance with fundamental democratic principles, the City embraces the notion and practice of citizen participation, especially in key planning and resource allocation activities. Therefore, the development of the budget process begins early in the prior fiscal year to ensure adequate planning and community input into that planning. Departments obtain citizen input through Council, Committee and Commission meetings, public hearings, study sessions, and other forms of written and oral communication. Additional methods for soliciting general, or targeted, public input may be implemented as directed by the City Council or City Manager.

The development of the Annual Budget is comprised of three distinct phases:

1. Strategic Planning and Program Assessment;

2. Budget Directive and Departmental Submittal; and

3. Budget Preparation and Adoption.

A Strategic Planning and Program Assessment
Strategic Planning is a process that brings into alignment the community's priorities and needs, City Council goals and priorities, and City operations. The City Council's strategic goals and priorities are used as a roadmap to realize the community vision through building a budget that effectively utilizes City resources.

Program Assessment is designed to elicit evaluation of current service delivery efforts, as well as to provide baseline and performance information on the services (activities) that a Department currently provides. Program Assessment is conducted around five main critical questions:

1. What service does the program provide?

2. Why does the City provide the service?

3. How is the service provided?

4. How Well is the service provided? and

5. What is the Impact of the program on the community?
Program Assessment is a critical component of the budget Development process. Before focusing on dollars, Departments should focus on these questions and engaged in linking past assumptions and decisions with current issues.

B. Budget Directive and Departmental Submittal
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BUDGET POLICY
Page4
The City Manager establishes a Budget Directive based on short and long-term financial and organizational goals. Budget kickoff begins in March with a meeting attended by the City Manager, Finance Director, Department Heads, and key staff from the Finance Department. Policy directives, general budgeting guidelines, and the technical and procedural aspects of preparing the budget are discussed. The Budget Preparation Packet that provides the information necessary to prepare the budget documents in an accurate and timely manner is distributed. Departments have approximately one month to prepare their budgets based on the City Manager's Budget Directive.

A City Manager Review is then conducted to provide each department with the opportunity to present an overview of their proposed budget, including increases, reductions, and/or other significant budgetary changes. The purpose of the City Manager Review is to finalize decisions regarding departmental budget requests and to discuss other outstanding issues.

C. Budget Preparation and Adoption
Once the City Manager Reviews have taken place and all departmental budget issues are resolved, the Finance Department prepares the City Manager's Proposed Budget. The Proposed Budget includes changes made subsequent to the City Manager Reviews and any other City Manager-directed changes.

The City Manager presents the Proposed Budget to the City Council in one or more workshop study sessions, typically held in May. Although public comment is welcome throughout the workshop study sessions, a specially designated Public Hearing is expressly held for public participation. Subsequent to the Public Hearing, the City Manager will ask the City Council to adopt the Annual Budget with any necessary revisions made between the time of the publication of the Proposed Budget and the date of adoption. The Annual Budget is effective July 1st, and the printed document is available within ninety (90) days of budget adoption.

The City's Code mandates that a budget be adopted by Resolution on or before July 20th of each fiscal year (SFCC Sec. 2- 648). However, the City's fiscal year ends on June 30th (SFCC Sec. 2-646) and all appropriations expire at the end of the fiscal year (SFCC Sec. 2-649). Consequently, in the event budget discussions extend beyond June 30th, City Council must adopt a resolution approving funding operations until the final budget is adopted.

D. Adjustments to the Adopted Budget
Per the City's Code, the City Manager shall be responsible for the administration of the Annual Budget after its final adoption, shall keep the City Council fully advised at all times of the financial condition and needs of the City, and make such recommendations as (s)he deems necessary. In order to accomplish this mandate, the City Manager annually presents a mid-year fiscal review to the City Council, typically held between January and March. This review includes needed adjustments to the Adopted Budget that have been identified by staff since budget adoption.

The City Council may, at any regular or special meeting, amend or supplement the Annual Budget by motion adopted by three affirmative votes authorizing the transfer of unused balances appropriated for one purpose to another purpose or to appropriate available funds not included in the budget.

Sec. 2-651 of the City Code authorizes the Finance Director to transfer budget amounts within salary accounts and within Maintenance and Operations accounts at his/her discretion. Budget transfers between funds, departments or divisions, transfers affecting assets and transfers between capital outlay accounts shall first be approved by the City Council. The City Council may confer additional administrative transfer authority to the City Manager, Finance Director, or other designee, within the adopted budget resolution provided the amount of the transfer does not exceed the adopted budget, plus supplemental or increased appropriations approved by the City Manager or City Council. Transfers requiring City Council approval shall be submitted as agenda items and approved in accordance with the City Code Section 2-650. City Council approval is also required for all transfers from un-appropriated fund balances or contingency reserves.

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E. Carryover Appropriations
The City's Code states that all appropriations unexpended or unencumbered at the end of each fiscal year shall expire and revert to the un-appropriated fund balance for the fund from which it was appropriated. Any unexpended encumbering funds from the next preceding fiscal year shall likewise expire and revert to the respective fund balances if they have not been fully expended prior to the end of the accrual period. The City Council may authorize the City Manager, Finance Director, or other designee, to carryover appropriations for unexpended account balances required to complete approved capital projects within the adopted budget resolution.

F. Appropriated Reserve
The City Council may appropriate a certain amount of funding to be used as a contingency for unanticipated, non-emergency needs that are identified during the fiscal year. The Appropriated Reserve may be used to alleviate unanticipated expenditures, revenue shortfalls due to an unexpected economic slowdown or recession, or to fund one-time, high priority programs/activities. The amount budgeted as Appropriated Reserve is subject to City Council approval and requires no maximum or minimum appropriation in any given year.

The City Manager shall approve the use of Appropriated Reserves in accordance with all applicable City policies. Upon approval by the City Manager, the Finance Department is authorized to transfer funds from the Appropriated Reserve account to the appropriate operating account, if applicable, without additional City Council approval. Funds that are not expended in a particular fiscal year will be returned to the General Fund's Unappropriated Reserve and may then be re-appropriated in the subsequent year.

G. Non-budgeted Funds and Accounts
The City Council does not adopt appropriations in Fiduciary Funds and accounts. Fiduciary Funds are used to account for assets held in trust by the government for the benefit of individuals or other entities and include, but are not limited to, the Successor Agency to the San Fernando Redevelopment Agency.

Fiduciary accounts are used within various funds to track customer deposits or other pass through monies that are held by the City until they are either refunded or paid to another entity on behalf of the customer. These are typically recorded in liability accounts on the City's Balance Sheet.

H. Proposition 4 (Gann) Appropriation Limit
Article XII-B of the California Constitution was added by the November 1979 passage of the Gann Initiative. This legislation mandated that California Cities must compute an appropriation limit, which places a ceiling on the total amount of tax revenues that the City can appropriate annually. The legislation also provides that the governing body shall annually establish its appropriations limit by resolution.

The appropriations limit is calculated by determining appropriations financed by proceeds of taxes in the 1978-1979 base year and adjusting the limit each subsequent year for changes in the cost of living and population. This Appropriation Limit is the maximum limit of proceeds from taxes the City may collect or spend each year. Budgeted appropriations are limited to actual revenues if they are lower than the limit. The Appropriations Limit may be amended at any time during the fiscal year to reflect new data.

I. Reference
City of San Fernando City Code, Chapter 2, Article VI, Division 2, Section 2-646 through Section 2-651.

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BUDGET POLICY

Section 4: Exceptions
There will be no exceptions to this procedure, except as may be approved by the City Council.

Section 5. Authority.

By order of City Council Resolution No. 7766 adopted by the City Council on December 5, 2016.

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Intentionally
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January 6, 2025 Special & Regular Meeting Page 426 of 814

AGENDA REPORT
COMMUNITY DEVELOPMENT DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1227 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Erika Ramirez, Director of Community Development

Date: January 6, 2025
Subject: Consideration to Approve a First Amendment to the Professional Services Agreement with Rincon Consultants Inc., for On-Call Planning Services RECOMMENDATION:

It is recommended that the City Council:
a. Approve a First Amendment to the Professional Services Agreement (“PSA”) with Rincon Consultants, Inc (“Rincon”) (Attachment “A” – Contract No. 2245(a)) to increase the annual maximum compensation from $100,000 to $150,000 for on-call planning services; and b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Amendment and all related documents.

BACKGROUND:

1. On December 7, 2023, the Community Development Department issued a Request for Proposal (“RFP”) for On-Call Professional Planning and Environmental Review Pursuant to the California Environmental Quality Act (CEQA) Services.

2. On April 2, 2024, the City Council approved Professional Services Agreements with seven (7) on-call professional planning consulting firms.

3. On May 7, 2024, a Notice to Proceed was issued to Rincon Consultants Inc., to create a landscape ordinance.

4. On May 23, 2024, a Notice to Proceed was issued to Rincon Consultants Inc., for on-site contract planning services.

ANALYSIS:

January 6, 2025 Special & Regular Meeting Page 427 of 814 Consideration to Approve a First Amendment to the Professional Services Agreement with Rincon Consultants Inc., for On-Call Planning Services

The Community Development Department requires the services of consulting firms on an on-call, as needed basis to assist in specialized areas of the planning field, such as in architecture and design; mapping; evaluating, analyzing and amending municipal codes, zoning codes, development standards; developing policy documents; and recommending implementation procedures for planning and land use related to enacted state legislation. At times, temporary staff augmentation services are also needed to assist with processing planning applications to meet statutory deadlines. This type of staff augmentation is beneficial as it allows the City to quickly scale services up and down based on the level of development activity in the City, which can vary widely.

The City Council’s approval on April 2, 2024, authorized staff to utilize the prequalified list of firms to obtain specific project proposals when in need and within the department’s annual budget.

The process in which a firm is selected begins with the Community Development Department issuing a “Call for Service” to all firms in the needed category of service. Then proposals received are reviewed for the firm’s approach, availability, experience, cost and proposed timeline. A firm is selected and a “Task Order” is created that includes a description of service and any other pertinent details such as terms, timeline, budget, location, etc. Once all necessary details are confirmed, a “Notice to Proceed” is issue to the selected firm to begin the work.

On March 14, 2024, a Call for Service was issued to all staff recommended on-call firms to assist with all potential planning projects for FY2023-2024 and FY2024-2025. The Call for Service included reorganizing the zoning code; amending specific sections of the zoning code; creating internal policies for review and monitoring of housing projects; creating and implementing a mixed-use overlay and amending the SP-5 land use map to extend certain overlays; updating the Accessory Dwelling Unit (ADU) section of the zoning code and creating an ADU Program to comply with Assembly Bill (AB) 1332; creating residential and mixed use objective design standards and updating City-wide landscape standards.

Rincon Consulting Inc. was selected through the process described above to amend the zoning code pertaining to landscape standards.

Rincon Consulting Inc., was the only firm on the on-call list that has a planner at an Associate level or above available to provide on-site contract planning services for a limited term.

Utilizing consultants allows for the timely completion of complex time sensitive planning tasks or to process projects as needed. Staff has engaged Rincon Consultants Inc., to complete the longstanding work plan item of establishing a landscape ordinance that establishes state compliant landscape standards, prohibits artificial turf and implements the Urban Forest Management Plan.

In addition, to ensure major development projects are moved forward in a timely manner. The Community Development Department has sufficient funding for the two projects identified above. Council’s action will allow for only the increase in contract authority.

January 6, 2025 Special & Regular Meeting Page 428 of 814 Consideration to Approve a First Amendment to the Professional Services Agreement with Rincon Consultants Inc., for On-Call Planning Services

BUDGET IMPACT:

Projects initiated in Fiscal Year 2023-2024 are allowed to be carried over and re-budgeted in the Fiscal Year 2024-2025 Budget pursuant the Adopted Budget Resolution (Attachment “B”) and the City’s Budget Policy (Attachment “C”). In turn, sufficient funding is included in the Community Development Department budget to fund this increased contract authority.

CONCLUSION:

It is recommended that the City Council approve a First Amendment to the Professional Services Agreement (“PSA”) with Rincon Consultants Inc. (Attachment “A” – Contract No. 2245 (a)) for on-call planning services to increase the annual maximum compensation from $100,000 to $150,000.

ATTACHMENTS:

A. Contract No. 2245(a), including:

Exhibit “A”: Contract 2245
B. Resolution No. 8318 – Fiscal Year 2023-2024 Adopted Budget C. Resolution No. 7766 – City Budget Policy
January 6, 2025 Special & Regular Meeting Page 429 of 814 ATTACHMENT “A”
CONTRACT NO. 2245(a)
2025

FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
(Engagement: On-Call Planning Services)
(Parties: Rincon Consultants, Inc and City of San Fernando)

THIS FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (“First Amendment”) to that certain agreement entitled “Professional Services Agreement – On-Call Planning Services”, Contract No. 2245 (the “Master Agreement”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and RINCON CONSULTANTS, INC (hereinafter, “CONSULTANT”) is made and entered into this 6th day of January, 2025. For the purposes of this First Amendment, the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, the Master Agreement was approved by the San Fernando City Council at its Regular Meeting of April 2, 2024, under Agenda Item No. 3 and executed on May 7, 2024 (A true and correct copy of the Master Agreement is attached and incorporated hereto as Exhibit “A”); and
WHEREAS, the Parties now wish to modify the maximum compensation by increasing the not-to-exceed to ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) during each of the five (5) fiscal years for the total term of the Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

SECTION 1. Replacing Section 1.4. as follows:

CONSULTANT shall perform the Services in accordance with the CONSULTANT’s Proposal Cost Sheet and Rates” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation may not exceed the annual sum of TWO HUNDRED THOUSAND DOLLARS ($150,000) per fiscal year during each of the five (5) years encompassed by this Agreement (hereinafter, the “Fiscal Year Not-to-Exceed Sum”). CONSULTANT’s total compensation during the extended five (5) year Term of this Agreement shall not exceed the Not-to-Exceed Sum unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of January 6, 2025 Special & Regular Meeting Page 430 of 814 CONTRACT NO. 2245(a)
PSA – Rincon Consulting Inc. On Call/As Needed 2
the Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

SECTION 2. Except as otherwise set forth in this First Amendment, the Master Agreement shall remain binding, controlling and in full force and effect. The provisions of this First Amendment shall be deemed a part of the Master Agreement and except as otherwise provided under this First Amendment, the Master Agreement and all provisions contained therein shall remain binding and enforceable. In recognition of the foregoing, the Parties acknowledge and agree that CONSULTANT shall continue provide the services and tasks described in the Scope of Services in accordance with the schedule of rates and charges referred to as the COMPENSATION RATE under Section 1.4 of the Master Agreement. In the event of any conflict or inconsistency between the provisions of this First Amendment and the provisions of the Master Agreement, the provisions of this First Amendment shall govern and control, but only to the extent of the conflict or inconsistency and no further.

SECTION 3. The Master Agreement as amended by way of this First Amendment, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, or entered into between CITY and CONSULTANT prior to the execution of this Amendment. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein or in the Master Agreement shall be valid or binding. No further amendment, modification or supplement to the Master Agreement as amended by way of this First Amendment shall be valid and binding unless in writing and duly executed by the Parties in the form of a written contract amendment.

IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO:

By:

Nick Kimball, City Manager
Date:

RINCON CONSULTANTS, INC:

By:

Name:

Title:

Date:

APPROVED AS TO FORM:

By:

Richard Padilla, City Attorney
Date:

January 6, 2025 Special & Regular Meeting Page 431 of 814 CONTRACT NO. 2245
2024

PROFESSIONAL SERVICES AGREEMENT
(Parties: Rincon Consultants Inc. and City of San Fernando) (Engagement: On-Call Planning Services)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 7th day of May, 2024 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and RINCON CONSULTANTS INC. (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires professional on-call planning services in specialized areas of the planning field; to provide support to the Planning Division; and/or manage specific development projects; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of April 2, 2024, under Agenda Item No. 3.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 TERM: This Agreement shall have a term of three (3) years, (hereinafter, the “Term”), commencing from the Effective Date. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below. The Term may be extended for two one-year periods at the option of the CITY, provided that CITY provides CONSULTANT with written notice of CITY’s intent to exercise CITY’s option to extend the term of the Agreement no less than thirty (30) days prior to the expiration of the Term or any prior extension term. In the event CITY exercises its option to extend this Agreement, all terms, conditions, and provisions of this Agreement shall remain in effect and govern the duties, responsibilities, and liabilities of the parties hereto. 






 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 432 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

1.2 SCOPE OF SERVICES:

A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled “Request for Qualifications for On-Call Professional Planning and Environmental Review Pursuant to CEQA Services” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “City of San Fernando Community Development Department On-Call Professional Planning and Environmental Review Pursuant to the California Environmental Quality Act (CEQA) Services” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B” respectively. The term “Scope of Services” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Services” shall be a collective reference to all the various services and tasks referenced in the Scope of Services. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Services and the provisions of this Agreement to which the Scope of Services is attached, the provisions of this Agreement shall govern and control.

1.3 PROSECUTION OF SERVICES:

A. CONSULTANT shall perform the Services contemplated under this Agreement on an on-call, as-needed basis. Nothing in this Agreement shall be construed to grant CONSULTANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONSULTANT to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Services in the manner described below and such Services is in fact performed and completed by CONSULTANT and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a “Work Order”). Each Work Order shall include the following information:

1. A detailed description of the specific services or tasks requested;

2. The location of where the particular services or tasks are to be performed, if applicable;

3. A not-to-exceed budget for performing the services or tasks;

4. A timeline for completing the requested services or tasks;

5. Any other information CITY deems necessary and relevant to the requested services or tasks; and







 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 433 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.

B. CONSULTANT shall not perform any of the Services contemplated under this Agreement without a written Work Order request from the City Representative, containing the information set forth in Section 1.3(A), above; C. CONSULTANT shall perform all assigned Services continuously and with due diligence so as to complete all assigned Services by the completion date indicated in each Work Order. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents;
D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; and
F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: CONSULTANT shall perform the Services in accordance with the “Proposed Cost Sheet and Rates” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation may not exceed the annual sum of ONE HUNDRED THOUSAND DOLLARS ($100,000) during each of the five (5) fiscal years encompassed by this Agreement (hereinafter, the “Fiscal Year Not-to-Exceed Sum”) for an aggregate Notto-Exceed Sum of FIVE HUNDRED THOUSAND DOLLARS ($500,000) (hereinafter, the “Aggregate Not-to-Exceed Sum”). CONSULTANT’s total aggregate compensation during the extended five (5) year Term of this Agreement shall not exceed the Aggregate Not-toExceed Sum unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-toExceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.5 PAYMENT OF COMPENSATION: Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and any reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the 






 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 434 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed
recently concluded calendar month, the person(s) responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.

Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Services agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates Erika Ramirez, Director of Community Development Department (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Lilly Rudolph to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or the Consultant Representative’s designee will supervise and direct the performance of the Services, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Services under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.







 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 435 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Services skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; C. CONSULTANT will perform all Services in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection with CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Services to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.







 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 436 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed
The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Services under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: Lilly Rudolph, Project Manager and John Moreland, Director in Charge.

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Services will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. CITY retains CONSULTANT on an 






 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 437 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed
independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Services contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Services under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Services in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Services.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Services. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.







 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 438 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before performing any Services contemplated under this Agreement, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article.

CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Services contemplated in this Agreement.







 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 439 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed
D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before performing any Services, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.







 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 440 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.








 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 441 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

4.8 WORK OF CONSULTANT’S DESIGN PROFESSIONALS SERVICES: To the extent applicable to this Agreement, the duty to indemnify, defend and hold harmless as set forth under this subsection shall apply to the negligence, recklessness or willful misconduct of any individual who qualifies as a “design professional” within the meaning of subsection (c)(2) of Section 2782.8 of the California Civil Code in so far as such negligence, recklessness or willful misconduct occurs in the performance, work or activities that must be performed by a “design professional.” Subject to the limitation of the preceding sentence, to the fullest extent permitted by law, CONSULTANT shall immediately defend and indemnify 






 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 442 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed
and hold harmless the CITY Indemnities, defined above, from and against any and all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s officers, employees, servants, agents, contractors, subcontractors or authorized volunteers or any other person or entity involved by, for, or with or on behalf of CONSULTANT in the performance of design professional services under this Agreement. The Parties understand and agree that the duty of CONSULTANT to indemnify, defend and hold harmless pursuant to this subsection includes the duty to defend as set forth in Section 2778 of the California Civil Code. CONTRACTOR’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then CONSULTANT’s indemnification obligation shall be reduced in proportion to the established comparative liability.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Services.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the 






 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 443 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed
applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Services; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.







 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 444 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed
C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or







 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 445 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.








 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 446 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

Rincon Consultants Inc.

Attn: Lilly Rudolph
250 east 1st Street, Suite 1400
Los Angeles, CA 90012
Phone: (805) 947-4828
City of San Fernando
Community Development Department
Attn: Director of Community Development
117 Macneil Street
San Fernando, CA 91340
Phone: (818) 898-1227
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any of the Services contemplated under this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.







 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 447 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California. 






 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 448 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.








 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 449 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2245
On-Call Planning Services

4/2024
PSA – On Call/As Needed

6.20 FORCE MAJEURE: The completion deadline for any Services assigned to CONSULTANT may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The CITY Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: RINCON CONSULTANTS INC.:

By: By:

Nick Kimball, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, Assistant City Attorney

Date:







 



 



































CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 450 of 814

REQUEST FOR QUALIFICATIONS
Notice is hereby given that Request for Qualifications (RFQ) will be received by the City of San Fernando, California, for furnishing the following:

ON-CALL PROFESSIONAL PLANNING AND ENVIRONMENTAL REVIEW PURSUANT

TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) SERVICES The City of San Fernando Community Development Department is requesting RFQs from qualified firms to provide on-call as needed professional consulting services in the fields of Planning and Environmental Review pursuant to CEQA. All selected firms will be placed on an official list of qualified consultants to be maintained by the Community Development Department for a period of five (5) years. Firms will be contracted on an on-call as needed basis. Firms may submit a proposal to provide services in either or both areas of expertise.

Three original and one electronic copy of the proposal must be submitted to the COMMUNITY DEVELOPMENT DEPARTMENT in a sealed envelope labeled “City of San Fernando RFQ- City Planning and CEQA Services” at CITY HALL, 117 Macneil Street, San Fernando, California, 91340, no later than Thursday, January 11, 2024 at 5:30pm. All RFQs received after that time will not be accepted.

A copy of the RFQ may be obtained from the City’s website at SFCITY.ORG/rfps-rfqs-nibs-nois/.

Any bidder may withdraw their proposal, without obligation, at any time prior to the scheduled closing time for receipt of proposals. A withdrawal will not be effective unless made in writing or email received prior to the closing date. Proposals may later be referred to the City Council for appropriate action. The City reserves the right to reject any or all proposals as the best interests of the City may dictate.

By: ________________________________
Julia Fritz, City Clerk
Published in The San Fernando Sun on December 7, 2023
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 451 of 814 City of San Fernando CD-PLN RFQ

REQUEST FOR QUALIFICATIONS
The Community Department is requesting proposals for:

On-Call Professional Planning and Environmental Review
Pursuant to the California Environmental Quality Act
(CEQA) Services
RELEASE DATE: December 7, 2023
RESPONSE DUE: January 11, 2024
CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 452 of 814

2 GENERAL INFORMATION
The City of San Fernando’s Community Development Department is seeking proposals from qualified consulting firms interested in providing on-call as needed professional consulting services in the fields of Planning and Environmental Review pursuant to CEQA for a five-year term, with potential extensions at the discretion of the City.

BACKGROUND
The City of San Fernando (City) is a general law city incorporated in 1911. The City is governed by a five-member city Council who members are elected at large and operates under a Council/City Manager form of government. It is located in the San Fernando Valley region of Los Angeles County and is approximately 2.4 square miles with a residential population of 24, 564.

The Community Development Department includes the divisions of Planning, Building & Safety, Community Preservation and Housing. The Community Development Department intends to establish an official list of pre-screened, qualified consulting firms to provide professional services with expertise in the fields of Planning and CEQA environmental review. A consulting firm may propose to provide services in one or both of the specified areas but must clearly identify which professional services are being proposed. Once the list is established if a firm is selected for a specific project, consultants are expected to work independently. The list will be valid for a fiveyear term with optional extensions at the City’s discretion.

On-Call Planning Services
The City is seeking to contract with professional planning firms staffed with individuals who meet the qualifications, education and certificate/licensing requirements for a range of planning professionals from Planning Technician to Planning Manager. The firm’s staff should include professionals who have processed ministerial applications and discretionary entitlement for residential, commercial, and mixed used projects; has experience reviewing and evaluating architecture plans, writing staff reports, resolutions, ordinances, conditions of approval, specific plans, comprehensive plans, and creating presentations and presenting in front of Planning Commission and City Council. In addition to experience in case processing and conducting plan reviews, the Community Development Department desires firms that has expertise in, but not limited to, architecture and design; GIS and mapping; evaluating, analyzing and amending municipal codes, zoning codes, development standards; developing policy documents; and recommending implementation procedures for planning and land use related enacted state legislation.

All selected firms will be placed on an official list of qualified consultants to be maintained by the Community Development Department for a period of five (5) years. Firms on the list can be CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 453 of 814

3 selected on an as needed basis to provide any professional planning service the Planning Division may be in need of, such as, to serve as a contract planner for a private development project, to perform staff functions or provide a professional service or product. Selection may be based on cost, timing, available staffing and/or specialized expertise related to the need. When a firm is selected for a task or project, the firm and its staff shall work as extension of City staff and under the direction of the Director or their designee. Depending on the specific work the firm is selected to perform, work may be required to be conducted on-site at City Hall or remotely according to the Division needs. The successful firms shall also have the resources to provide cost effective and timely services to the City. Additionally, the City has an option to interview the selected firm’s candidate who will provide on-call planning services.

On-Call Environmental Review Services Pursuant to CEQA
The City is seeking to contract with experienced environmental consulting firms to assist in the preparation of environmental assessments under the California Environmental Quality Act (CEQA) for private or public development projects or City’s planning projects or initiatives. The City is requesting proposals from environmental consulting firms with extensive experience in preparing notices of exemption, initial studies, negative declarations/mitigated negative declarations, and environmental impact reports in San Fernando and/or similar communities in California. This work requires experience and familiarity with CEQA, the National Environmental Policy Act (NEPA) and State planning and zoning laws. The selected consultants may utilize the services of specialty sub-contractors to complete the necessary analysis. Traffic and transportation sub-consultants should have significant experiences conducting VMT analysis and communicating the results.

All selected firms will be placed on an official list of qualified consultants to be maintained by the Community Development Department for a period of five (5) years. Selection may be based on cost, timing, available staffing and/or specialized expertise. If sub-consultants are necessary to complete the work, the consultant shall advise the City of the name of the firm(s) proposed to complete those studies. Sub-consultants shall have all the appropriate licenses, certifications, and registrations necessary to perform the scope of work. The consultant shall be fully responsible to the City for the performance of their sub-contractors, and of persons either directly or indirectly employed by them.

When a firm is selected for a task or project, the firm and its staff shall work as extension of City staff and under the direction of the Director or their designee. Firms on the list can be selected on an as need basis to prepare environmental documents for development projects and City planning projects, programs or initiatives in compliance with the California Environmental Quality Act (CEQA). The selected firm will prepare the CEQA document with any and all required notices such as Notices of Preparation, Availability or Determination; and perform any and all CEQA/NEP related required tasks such as filings, conducting scoping meetings, and the like. In addition, selected consultants may be required to attend and present at all public hearings, assist Staff in the preparation of the CEQA related portions of the staff reports, findings for approval and CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 454 of 814

4 presentations. Selected firms will be required to enter into a professional service agreement and/or a memorandum of understanding depending on the project.

The required services and performance conditions are described in the Scope of Work.

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFQ, and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

B. Questions/Clarifications
Please direct any questions regarding this RFQ to Erika Ramirez, Director of Community Development, via e-mail at [email protected]. Questions must be received no later than Tuesday, December 12, 2023 at 5:30 p.m. All questions received prior to the deadline will be collected and responses will be emailed by Thursday, December 14, 2023.

C. Submission of Request for Qualifications
Three original and one electronic copy of the proposal must be submitted to the COMMUNITY DEVELOPMENT DEPARTMENT in a sealed envelope labeled “City of San Fernando RFQ- City Planning and CEQA Services” at CITY HALL, 117 Macneil Street, San Fernando, California, 91340, no later than Thursday, January 11, 2024 at 5:30pm. All RFQs received after that time will not be accepted. All proposals received after that time will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm prior to the closing date.

E. Rights of City of San Fernando
This RFQ does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:

CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 455 of 814

5 1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective firms; 8) Solicit best and final offers from all or some of the prospective firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form professional services agreement contract (Attachment A) will be signed subsequent to City Council review and approval of the recommended firm.

G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF SERVICE
The following section describes the specific services being requested by this Request for Qualifications. The City of San Fernando Community Development Department requires the services of professional consulting firms on an on-call as needed basis to assist the Planning Division.

Therefore, the Department seeks to establish an official list of pre-screened, qualified consulting firms to provide professional planning services and an official list of pre-screened, qualified consulting firms to provide professional CEQA environmental review services. This will allow firms to be selected for required services staff is not licensed or certified to provide as part of the development review process as well as to engage professional experts to assist with City initiated projects or programs.

While the City has historically utilized vendors for these services, this RFQ is being issued in compliance with internal requirements to periodically solicit proposals and maintain an updated list of qualified vendors.

A firm may proposal to provide either of the required services or both, but must clearly indicate which services are being proposed.

CONTRACT NO. 2245
EXHIBIT "A"
25 






 



 


CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 456 of 814

6 Required Services:

1. On-Call Planning Services
Activities in which a firm may be contracted may include but are not limited to those listed below.
a) Staff Augmentation. A firm may be selected to temporary fill a role in or provide temporary support to the Planning Division. Expertise or experience may range depending on the current projects. Example of assignments include but are not limited to answering phone calls and emails, providing zoning and land use information to customers, processing ministerial applications and discretionary entitlements for residential, commercial, industrial, and mixed used projects, including projects with density bonus requests; reviewing and evaluating architecture plans, writing staff reports, resolutions, ordinances, conditions of approval, specific plans and creating presentations and presenting in front of Planning & Preservation Commission and City Council. This may require on-site or remote work.
b) Project Management. A firm may be selected to act as a contract planner to process a specific development project. Tasks to fill this function may include but not be limited to coordinate work with project applicant, architect, traffic and environmental consultants, or any sub-consultant(s) for the processing of the project application; review and verify all application documents utilize accurate and verifiable data in accordance with generally accepted industry standards and are in conformance with all applicable City codes and CEQA requirements; complete thorough analysis of all environmental, traffic or city requested studies and analysis is to be conducted to determine the appropriate level of CEQA review and document is complete; communicate with applicant consultants may be required to ensure properly documenting, processing and filings are completed in a timely manner; all lead agency duties; maintain records of communications and documents; prepare public notices, staff reports, resolutions, ordinances and related exhibits in conformance with City requirements for Planning & Preservation Commission and City Council hearings; present, attend, respond to project related questions at all required Planning & Preservation Commission meetings, City Council meetings or any other meetings requested by the Director or their designee; maintain clear, accurate and organized project files in accordance with City policy; attend community meetings; and communicate with other city departments and divisions in collecting comments, corrections and conditions of approval. Method and frequency of communication between the consulting project manager and the City shall be determined based on the specific development project.
c) Specialized Planning Project. A firm may be selected based on a specialized expertise in, but not limited to, architecture and design; GIS and mapping; evaluating, analyzing and amending municipal codes, zoning codes, development standards; developing policy documents; and recommending implementation procedures for planning and land use related enacted state legislation. When the City has such a need, a project description will be shared with the firm to determine cost, timeline and availability of staff to perform the desired task.

CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 457 of 814

7 2. On-Call Environmental Review Services Pursuant to CEQA Project CEQA Environmental Assessments. A firm on the official list may be selected to prepare an environmental assessment under the California Environmental Quality Act (CEQA). As a result of the assessment the selected firm may be required to prepare notice of exemptions, initials studies, negative declarations, mitigated negative declarations, or environmental impact reports. In addition to the environmental documents, the firm shall also prepare all notices, submit filings, conduct scoping meetings, and any other related activities. The selected from may also be required to attend City staff meetings or meetings with the applicant team and the City, assist staff in preparing staff reports, findings, approvals, presentations and attend and present at public hearings for the development project. The firm are expected to have the capacity to provide electronic copies of all documents and may be required to provide physical copies.

PROPOSED TERM OF CONTRACT
The proposed term of the contract is five years, with options for extensions at the City’s discretion.

SCHEDULE FOR SELECTION
RFP Available: December 7, 2023
Deadline for submittal of Questions: December 12, 2023
Response to Questions: December 14, 2023
Deadline for submittal of Proposal: January 11, 2024
Interviews (if necessary): Early February 2024
Agreement Presented to Council for Review & Approval: March 04, 2024* *tentative

METHOD OF SELECTION AND NOTICES
The Director of Community Development will evaluate the information provided in the submitted proposals using the following criteria as a guideline:

1. Responsiveness to and clarity of the Request for Qualifications.

2. Qualifications and knowledge of Firm and key personnel’s experience most closely related to the scope of work.

3. Relevant experience within the past five years.

4. References.

5. Cost effectiveness.

CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 458 of 814

8 STATEMENT OF QUALIFICATIONS

Prospective Firms must submit three hard copies and one electronic copies of their proposal to the Community Development Department at San Fernando City Hall located at 117 Macneil Street San Fernando CA 91340.

The Statement of Qualifications should include:

1. Cover sheet
The proposal shall include a cover sheet that clearly identifies the professional services being proposed and who shall be the contact with their contact information pertaining to the proposal.

2. Summary
This section shall discuss the highlights, key features, and distinguishing points of the Proposal. Specify which services are being proposed. Describe the methods by which your firm will fulfill the services requested in the Scope of Services and subsequent sections. Include detailed workflow, timelines and documentation if relevant. Since the staffing requirements may vary from project to project over the duration of the contract, describe the firm’s approach, capability and flexibility to adjust to varying staff requirements as the City’s needs and policies vary from one project to the next.

Consultant shall have the ability to electronically receive, review and transmit reports, forms, and plans. Explain capability to review plans and documents electronically.

Consultant shall have the ability to attend in person meetings and pick up/drop off documents, reports, plans from City Hall if necessary.

Consultant is expected at a minimum to be available during City Hall hours of Monday to Thursday from 7:30am to 5:30pm and Fridays 8:00am to 5:00pm for staff or applicants to communicate electronically, by phone and if necessary, in person.

Consultant is also expected to attend evening or weekend meetings, or hearings as required by project. Verify ability to fulfill availability and identify any restrictions or considerations to having consulting staff available.

Provide a statement of the service(s) that differentiate your firm from other respondents.

3. Statement of Firm(s) Qualifications
In order to be considered eligible and qualified under this RFQ, the firm must have a minimum of five (5) years of experience in the field of providing planning or CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 459 of 814

9 environmental review pursuant to CEQA services for cities of similar size to the City of San Fernando.

Include a brief description of the Firm(s), including size, location of office(s), number of years providing service, organizational structure of the responsible division, etc.

Firm must demonstrate qualifications and provide previous experience on similar or related projects in similar size cities to San Fernando. Provide a description of pertinent project experience with other public municipalities (maximum of four) that includes a summary of the work performed, the total project cost, the period over which the work was completed, and the name, title, and phone number of clients to be contacted for references. References should be located within California. Give a brief statement of the Firm’s adherence to the schedule and budget for each project.

Additionally, this section shall include a listing of any lawsuit and the result of that action resulting from (a) any public project undertaken by the Firm where litigation is still pending or has occurred within the last five years or (b) any type of project where claims or settlements were paid by the Firm or its insurers within the last five years.

4. Include a Work Plan Section
In this section, present a well-conceived service plan. This section of the proposal shall establish the Firm’s understanding of the City’s objectives and work requirements and the Firm’s ability to satisfy those objectives and requirements. Describe the proposed approach for addressing the scope of service, outlining the approach that would be undertaken in providing the requested services. If any sub-consultants would be used please include a list of those sub-consultant here and what activities would they be engaged to complete. Include a timetable for providing the service. Describe related service experience by the Firm in similar work. Please describe the role, extent of services (number of people used, engagement duration, and contract value).

5. Include a Project Staffing Section
In this section, discuss how the Firm would propose to staff this project. Firm’s key project team members shall be identified by name, position(s) in the firm, specific responsibilities on the project and their qualifications. Any certifications held and number of years certified should be included for staff proposed to perform tasks. In addition, any municipal agencies they have worked within the past three years and their level of involvement should be noted. An organizational chart for the project team and resumes for key Firm personnel shall be included with a description of how overall supervision and quality assurance will be provided. Key Firm personnel will be an important factor considered by the Director of Community Development. There can be CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 460 of 814

10 no change of key personnel once the proposal is submitted, without prior approval of City.

6. Include a Proposal Costs Sheet and Rates Section
In this section, include the proposed costs to provide the services desired. Include any other cost and price information that would be contained in a potential agreement with the City including that of sub-consultants.

In addition, include the costs for any other services that are considered optional additions.
*The City may elect to interview a short list of qualified firms or interview only the top 5 rated firms for each service based upon this RFQ.

CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 461 of 814 CONTRACT NO. XXXX

ATTACHMENT A
2023

PROFESSIONAL SERVICES AGREEMENT
(Engagement: INSERT ENGAGEMENT)
(Parties: INSERT CONSULTANT NAME and City of San Fernando) THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this _____ day of __________, 2023 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and INSERT CONSULTANT NAME, A Professional Corporation, (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires professional consulting services INSERT THE KIND OF SERVICES REQUIRED; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of _____ ___ 2023, under Agenda Item No. ___.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 TERM: This Agreement shall have a term commencing from the Effective Date through _____ ___, 2023, (hereinafter, the “Term”). Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below.

1.2 SCOPE OF WORK:

A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled “INSERT TITLE OF REQUEST FOR PROPOSALS”, (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “INSERT TITLE OF PROPOSAL” (hereinafter, the “CONSULTANT Proposal”) dated INSERT DATE OF PROPOSAL. The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B” respectively. The term “Scope of CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 462 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

B. IF NO RFP ISSUED: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain proposal of CONSULTANT entitled “INSERT TITLE OF PROPOSAL” dated INSERT DATE OF PROPOSAL (hereinafter, the “Scope of Work”) which is attached and incorporated hereto as Exhibit “A”. CONSULTANT further agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Work. For the purposes of this Agreement the aforementioned services and tasks set forth in the Scope of Work shall hereinafter be referred to generally by the capitalized term “Work.”

1.3 PROSECUTION OF WORK:

A. CONSULTANT shall perform the Work continuously and with due diligence so as to complete the Work by the completion date indicated in each Work Order.

CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors or agents; B. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; C. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; and
D. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: CONSULTANT shall perform the Work in accordance with “INSERT TITLE OF COMPENSATION DOCUMENT (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, will not exceed the annual budgeted sum of CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 463 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

INSERT WRITTEN AMOUNT ($ INSERT NUMBER) (hereinafter, the “Annual Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Annual Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.5 PAYMENT OF COMPENSATION: The Annual Not-to-Exceed Sum will be paid to CONSULTANT in monthly increments as the Work is completed. Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Work, CONSULTANT will deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT
CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 464 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates INSERT CITY REPRESENTATIVE (hereinafter, the “CITY Representative”) to act as its representative for the performance of this Agreement. The CITY Representative or their designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the CITY Representative or their designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates INSERT CONSULTANT REPRESENTATIVE, to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or their designee will supervise and direct the performance of the Work, using their best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Work and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by CITY Representative or their designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES:

CONSULTANT represents, acknowledges and agrees to the following:

A. CONSULTANT will perform all Work skillfully, competently and to the highest standards of CONSULTANT’s profession.

B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative.

C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in CONTRACT NO. 2245
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 465 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

connection with Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom;
E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and will be completed within seven (7) calendar days from the date of discovery or such other extended period of time authorized by the CITY Representative in writing and in her sole and absolute discretion.

The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of CONSULTANT’s profession.

2.5 ASSIGNMENT: The skills, training, knowledge and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONSULTANT’s duties or obligations under this Agreement without the prior written consent of the CITY. In the absence of CITY’s prior CONTRACT NO. 2245
EXHIBIT "A"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 466 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: [INSERT NAME AND TITLE].

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due to such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the CITY Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

CONTRACT NO. 2245
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 467 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Prior to the beginning of and throughout the duration of the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article.

CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: CONSULTANT will procure and maintain CONTRACT NO. 2245
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 468 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONTRACT NO. 2245
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 469 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is critical to safeguarding CITY’s financial well-being and, indirectly, the collective well-being of the residents of the CITY. Accordingly, CONSULTANT warrants, represents and agrees that it will furnish CITY with original certificates of insurance and endorsements evidencing the coverage required under this Article on forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf, and will be on forms provided by the CITY if requested. All certificates of insurance and endorsements will be received and approved by CITY as a condition precedent to CONSULTANT’s commencement of any Work. Upon CITY’s written request, CONSULTANT will also provide CITY with certified copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

IV.

INDEMNIFICATION

4.1 The Parties agree that CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the “CITY Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the CITY Indemnitees with the fullest protection possible under the law.

CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein.

Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, CONTRACT NO. 2245
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 470 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not, and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

CONTRACT NO. 2245
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 471 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

4.8 [ONLY USE IF FOR DESIGN PROFESSIONALS] WORK OF CONSULTANT’S DESIGN PROFESSIONALS SERVICES: The duty to indemnify, defend and hold harmless as set forth under this subsection shall apply to the negligence, recklessness or willful misconduct of any individual who qualifies as a “design professional” within the meaning of subsection (c)(2) of Section 2782.8 of the California Civil Code in so far as such negligence, recklessness or willful misconduct occurs in the performance, work or activities that must be performed by a “design professional.” Subject to the limitation of the preceding sentence, to the fullest extent permitted by law, CONSULTANT shall immediately defend and indemnify and hold harmless the CITY Indemnities, defined above, from and against any and all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s officers, employees, servants, agents, contractors, subcontractors or authorized volunteers or any other person or entity involved by, for, or with or on behalf of CONSULTANT in the performance of design professional services under this Agreement. The Parties understand and agree that the duty of CONSULTANT to indemnify, defend and hold harmless pursuant to this subsection includes the duty to defend as set forth in Section 2778 of the California Civil Code. CONTRACTOR’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then CONSULTANT’s indemnification obligation shall be reduced in proportion to the established comparative liability.

4.9 WORK OF ALL OTHER PERSONS/NON-DESIGN PROFESSIONALS: Except as otherwise provided under Section 4.2 of this Article, above, to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT’s negligent performance under this Agreement, including but not limited to the negligent acts, errors or omissions of CONSULTANT or CONSULTANT’s officers, employees, agents, servants, contractors, subcontractors or subconsultants or the failure of the same to comply with any of the duties, obligations or standards of care set forth herein. The duty to indemnify, defend and hold harmless under this subsection shall not encompass a duty to indemnity, defend or hold harmless for liability, loss, suit, damage, expense, or cost caused by the negligence or willful misconduct of any or all of the CITY Indemnitees. The duty to indemnify, defend and hold harmless as set forth under this subsection is intended to encompass liabilities, losses, damages, expense and costs not otherwise subject to subsection 4.2, above.

CONTRACT NO. 2245
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 472 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
[INSERT Brief Description of Engagement]

4.10 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT’s failure to pay CITY promptly any indemnification arising under this Article and related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers’ compensation laws.

4.11 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, the obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers.

4.12 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.13 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

4.14 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, the duties to indemnify, defend and hold harmless as set forth under this Section, shall survive the early termination or normal expiration of this Agreement and shall be in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION
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5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in Section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the Event of Default within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing CONTRACT NO. 2245
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notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; (v) CONSULTANT’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (vii) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to CONTRACT NO. 2245
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suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this CONTRACT NO. 2245
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Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.

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[INSERT Brief Description of Engagement]

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

INSERT CONSULTANT NAME

INSERT ADDRESS
Attn: INSERT CONTACT NAME
Phone: INSERT PHONE NUMBER
City of San Fernando
Attn: INSERT DEPARTMENT
117 Macneil Street
San Fernando, CA 91340
Phone: (818) 898-1212
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another, and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other contractors in connection with the various projects worked upon by CONSULTANT.

6.8 PROHIBITED INTERESTS: CONSULTANT warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

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6.10 GOVERNING LAW AND VENUE: This Agreement will be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral CONTRACT NO. 2245
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or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.

SIGNATURES ON NEXT PAGE
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO CONSULTANT NAME:

By: By:

Nick Kimball, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, Assistant City Attorney
Date:

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January 6, 2025 Special & Regular Meeting Page 481 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
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EXHIBIT “A”

CITY REQUEST FOR PROPOSAL
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EXHIBIT “B”

CONSULTANT PROPOSAL
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January 6, 2025 Special & Regular Meeting Page 483 of 814 Los Angeles • January 11, 2024
City of San Fernando
Community Development Department
On-Call Professional Planning and Environmental Review Pursuant to the California Environmental Quality Act (CEQA) Services KEdZdEK͘ϮϮϰϱ

y,//dΗΗ
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January 6, 2025 Special & Regular Meeting Page 484 of 814

Rincon Consultants, Inc.
250 East 1st Street, Suite 1400
Los Angeles, California 90012
213-788-4842
www.rinconconsultants.com
1 Cover Sheet
January 11, 2024
Erika Ramirez, Director of Community Development
City of San Fernando
Community Development Department
City Hall
117 Macneil Street
San Fernando, California 91340
Subject: On-Call Professional Planning and Environmental Review Pursuant to the California Environmental Quality Act (CEQA) Services
Dear Ms. Ramirez:

Rincon Consultants, Inc. (Rincon) appreciates the opportunity to collaborate with the City of San Fernando on this opportunity to support the Community Development Department for on-call as-needed professional consulting services. We understand that the City is seeking to establish an official list of pre-screened, qualified consulting firms to provide professional services within two specific areas of expertise — planning and environmental review pursuant to the California Environmental Quality Act (CEQA).

We are very enthusiastic about continuing our work with the City and have assembled a multi-faceted team to fulfill the proposed on-call services. Rincon has successfully worked with cities, counties, and special districts throughout California to provide professional consulting services in several service categories. We have effectively managed long-term on-call assignments with numerous public agencies locally, including the cities of Burbank, Culver City, Los Angeles, Glendale, Beverly Hills, West Hollywood, Monterey Park, Pico Rivera, Long Beach, Malibu, South Pasadena, San Marino, and many others throughout the entire state of California. This experience, as well as our broad range of land use services, technical environmental expertise, and our responsiveness to our clients’ needs, make us especially well-suited for this on-call professional services assignment.

Rincon has a strong understanding of State law, including recent legislation such as Senate Bill 684, and the planning entitlement process. This, combined with high-quality environmental documentation, our commitment to clear and transparent communication, and strong organizational and collaboration skills facilitate the development of projects and land use policies that meet community needs and interests. To that end, the Rincon team stays current with case law updates and best planning practices to ensure our planning and environmental documents are compliant with the most recent regulatory requirements. To augment our planning and environmental review services, our innovative and robust GIS team excels at implementing GIS data systems to thoughtfully organize multiple complex datasets and to design enterprise and web-based solutions for data sharing. To augment our in-house environmental planning expertise, we have partnered with Fehr & Peers, Gibson Transportation Consulting, and Iteris to provide expertise with traffic and transportation analysis.

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EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 485 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services ii
Rincon is submitting this Statement of Qualifications for On-Call Planning Services and On-Call Environmental Review Services Pursuant to CEQA for the City of San Fernando. Work for this contract will be performed from our Los Angeles office, located at 250 East 1st Street, Suite 1400, Los Angeles, California 90012. The contact for this contract will be our Project Manager Lilly Rudolph, who can be reached at 805-947-4828 and via email at [email protected]. We have read and will comply with all terms and conditions of the RFP. We welcome an opportunity to further discuss our qualifications. If you have any questions regarding this submittal, please do not hesitate to contact us.

Sincerely,
Rincon Consultants, Inc.

John Moreland, AICP | Director-in-Charge
[email protected]
Contact for Clarification
Deanna Hansen | Vice President/Principal
[email protected]
Authorized to contractually obligate and negotiate on
behalf of Rincon Consultants, Inc.

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January 6, 2025 Special & Regular Meeting Page 486 of 814 Table of Contents
Rincon Consultants, Inc. iii
Table of Contents
1 Cover Sheet .......................................................................................................................................................... i 2 Summary ............................................................................................................................................................. 1 On-Call Planning Services ................................................................................................................................... 1 On-Call Environmental Services ......................................................................................................................... 3 3 Statement of Firm Qualifications ....................................................................................................................... 4 About Rincon ....................................................................................................................................................... 4 Project Experience .............................................................................................................................................. 7 Litigation History ............................................................................................................................................... 11 4 Work Plan .......................................................................................................................................................... 12 On-Call Planning Services ................................................................................................................................. 12 On-Call Environmental Services ....................................................................................................................... 13 Subconsultants ................................................................................................................................................. 16 5 Project Staffing .................................................................................................................................................. 18 Key Personnel ................................................................................................................................................... 18 Organizational Chart ......................................................................................................................................... 21 6 Proposal Cost Sheet and Rates ........................................................................................................................ 40 CONTRACT NO. 2245
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January 6, 2025 Special & Regular Meeting Page 487 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services iv
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January 6, 2025 Special & Regular Meeting Page 488 of 814 Summary
Rincon Consultants, Inc. 1
2 Summary
Rincon prides itself on creating unique solutions to environmental and land use planning issues. The Rincon team thoroughly understands the planning entitlement process from both sides of the counter, as we have extensive experience providing support for cities and counties, as well as for project applicants. We offer a unique perspective and the ability to identify and recommend procedures for streamlining the entitlement process including through the environmental certification and application of State legislation.

Rincon’s proposed management team have served as technical experts in the planning and environmental industry. Our quality control procedures are well established and are integrated into all aspects of our professional practice. These techniques include careful management of workload commitments. Our team understands the importance of being readily available to City staff and applicants for timely communication and project progress. Our standard business hours are Monday to Friday, 8:00am to 5:00pm; however, we are happy to accommodate requests for meetings and phone calls outside of those hours. We are also available to attend evening or weekend meetings and hearings. As such, we confirm our ability to be available during City Hall hours.

Should any restrictions or considerations arise that may affect our ability to fulfill the availability requirements, we will promptly communicate these with City staff.

Rincon has the capability to participate in face-to-face meetings and collect/deliver necessary documents, reports, and plans from City Hall. We believe it is imperative for us to be present for certain circumstances, creating the foundation for effective communication and collaboration with key stakeholders and City staff. Many of our proposed team members live and work in nearby cities, just minutes from San Fernando. We understand that attending meetings in person and having direct access to essential materials are fundamental components of successful consultancy.

We also have the ability to electronically receive, review, and transmit reports, forms, and plans. Rincon requires the use of high-speed Internet in our offices and remote workplaces to gather information from a wide variety of sources. We also maintain an FTP site for the transfer of files and can create project-specific Microsoft SharePoint sites to collaborate on documents.

Rincon is of a sufficient size that we have the resources to manage and successfully execute a number of projects concurrently. In any given year, Rincon manages over 500 assignments for more than 300 clients statewide. We are experts in managing planning and compliance programs involving multiple concurrent assignments and are successfully executing several similar services agreements and encourage that you contact our current clients about our ability to manage a high volume of work within strict time frames. Our reputation is founded on providing high-quality products that are on time and within budget. To ensure that services are provided in accordance with project timelines, we will pursue projects or assignments only when we can verify that staff with appropriate experience have capacity to execute the assignment from project initiation to completion.

On-Call Planning Services
Current Planning Services
Our approach to providing on-call planning services is based on our expertise in State and federal land use laws, including planning and zoning law, the Subdivision Map Act, Brown Act, and Permit Streamlining Act, an expertise we have gained through our extensive 30-year history of successfully executing on-call current planning services, as well as advance planning projects, for numerous cities and counties throughout California. The breadth of our experience uniquely qualifies us to perform any number of planning-related tasks, from public counter services, processing complex and controversial entitlement applications, and managing city-initiated zoning code updates, to temporarily filling management and executive-level roles. Our professional planners are experienced in both development review and preparation of long-range planning documents related to general plan updates, community plans, specific plans, annexations, tree protection and historic preservation ordinances, zoning code amendments, and objective design standards.

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January 6, 2025 Special & Regular Meeting Page 489 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 2 Rincon will provide a management team with knowledge of San Fernando and a technical team with experience providing planning services for cities throughout California. Rincon’s professional planners provide permit application processing and project management as “Dedicated Planners,” acting as an extension of and under the direction of City staff. Our planners have experience managing the processing and review of development projects ranging from simple ministerial requests to complex discretionary actions. Rincon can bring projects from pre-application (including SB 330 pre-applications) through consideration by City decision-makers and postapproval steps and can prepare draft and final planning documents, and staff reports. The project team is committed to staying informed of and implementing State laws and executing assignments as directed by City staff, while maintaining strong communication and accurate and organized project files. Our current planning activities include:
x Project and planning application completeness review for a variety of projects, ranging from master-planned or phased developments to wireless telecommunication and cannabis projects x Architectural peer review and application of design standards x Zoning, General and Area Plan analysis, including applicability of State density bonus law, to determine project conformance
x Preparation of staff reports for consideration by City Council and Planning Commission x Attendance and presentation at City Council and Planning Commission hearings and public meetings Advanced/Long-Range Planning
Our advanced planning team helps jurisdictions draft plans, policies, and programs designed to guide the community’s physical design and development.

Our planners are experienced in:
x Updating and implementing General Plans and Master Plans x Preparing and updating Community Plans or Specific Plans x Sustainability consulting, including climate action planning, climate action plan implementation, greenhouse gas emissions inventories and reduction targets, energy efficiency program planning and project review, etc. x Updating Zoning Ordinances to improve and/or streamline the planning process and development standards or to implement the general plan and/or housing element x Prepares plans for specific opportunity areas in the city, focusing on economic or employment development, neighborhood design or enhancement, transit, mixed uses, or a combination of these x Organizing community programs and outreach, including virtual and social media outreach x Preparation of staff reports for review by City Council and Planning Commission x Attendance and presentation at City Council and Planning commission hearings and public meetings GIS/Database Management
Rincon has extensive experience managing large complex datasets for municipalities, agencies, and organizations throughout the state.

We offer high quality, responsive data management services that comprises data management, analysis, data conversion, and periodic maintenance of agency GIS datasets. We have expertise in data management for environmental site assessments, permitting, and planning, among other applications, with direct experience integrating GIS data with document management systems.

Rincon GIS team frequently utilizes graphics applications such as Adobe Photoshop and Adobe Illustrator in combination with our mapsets to create presentation ready poster-boards for public display or enhancement details which improve the visual appeal of our products.

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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 490 of 814 Summary
Rincon Consultants, Inc. 3
On-Call Environmental Services
As an industry leader with over 30 years of experience with CEQA and the National Environmental Policy Act (NEPA), Rincon is uniquely qualified to support the City with environmental consulting and monitoring services.

We know a number of consultants in Southern California can prepare supporting technical studies and documentation consistent with CEQA and NEPA, as well as planning consulting services, but few offer combined local knowledge, in-house expertise in community and sustainable planning, public engagement, and litigation support—all of which comprises the foundation of Rincon’s business model. Our extensive team of skilled environmental scientists and planning professionals utilize their expertise and technical qualifications to support our CEQA and NEPA practice. In addition, the Rincon team stays current with case law updates to ensure our documents are compliant with the most recent regulatory requirements. We have an extensive team of technical experts to address most environmental impact areas, except transportation and traffic engineering. We work with a number of transportation firms throughout Southern California, for this on-call contract, we have teamed with three transportation engineering firms with extensive experience in San Fernando--Fehr & Peers, Gibson Transportation Consulting, and Iteris for vehicle miles traveled (VMT) screening assessments for environmental documents.

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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 491 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 4 3 Statement of Firm Qualifications
About Rincon
Rincon Consultants, Inc. is a multi-disciplinary environmental science, planning, consulting firm that provides quality professional services to government and industry. Our principal service is to provide environmental support and scientific research to create and sustain innovative solutions to natural resources, sustainability, and environmental impacts. Rincon prides itself on the considerable depth of its staff, which includes certified urban planners, environmental scientists and engineers, accredited LEED professionals, noise and air quality experts, geologists, biologists, and cultural and historical resource specialists. Our approach to every project is centered upon the design and development of innovative solutions that respond to our clients’ specific needs in a cost-effective manner.

Rincon’s corporate culture focuses on providing environmental consulting services in a manner that is beneficial to both the environment and our client’s needs. When hired, we perceive ourselves as an extension of our client’s team and function with the best interests of the client in mind. By managing each project with a focus on three primary objectives: economic efficiency, technical excellence, and sustainable approach. We can provide superior service that efficiently and effectively meets the needs of our clients.

Office Locations
Rincon maintains 13 offices in California as we begin our 30th year in business. Work for this contract will be performed from our Los Angeles office, and if necessary, can supplement our team using staff from our other offices, including Riverside, Ventura, Carlsbad, Palm Springs, Santa Barbara, San Diego, San Luis Obispo, Fresno, Monterey, San Jose, Oakland, and Sacramento.

Services
We have categorized our environmental
consulting services into six core areas:
x Environmental Sciences and Land
Use Planning
x Biological Resources
x Water Resources
x Cultural Resources
x Site Assessment and Remediation
x Sustainability Services
Legal Name:

Rincon Consultants, Inc.

Legal Form:

California “S” Corporation
Founded: 1994
Professional Staff: 450+
California Offices: 13
Core Values: Trusted, Fair,
Transparent, Accountable,
Disciplined, Entrepreneurial
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CONTRACT NO. 2245(a)
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January 6, 2025 Special & Regular Meeting Page 492 of 814 Statement of Firm Qualifications
Rincon Consultants, Inc. 5
The following is a more in-depth summary of the services that Rincon provides:

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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 493 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 6 Rincon offers extensive experience providing on-call planning and environmental services to California municipalities, and our team brings unique qualifications to assist with ensuring that projects will be managed in an efficient, transparent, and ethical manner. Our staff have experience managing, processing, and reviewing various types of projects ranging from simple to complex discretionary actions. Our clients have come to expect a high degree of interaction with community members and organizations, internal public agency staff, and decision-makers. As an environmental, planning, and sustainability company, we provide extra insight into managing public involvement programs.

Rincon has been providing on-call planning services for 30 years. Our planning team ranges from Planner I, with 1–2 years of planning experience processing ministerial planning applications, to Principals, who serve as technical advisors, interim managers, and directors for municipalities. Our mid-level and senior planners process complex discretionary projects, prepare policies documents, and provide support for a wide range of planning tasks.

One of Rincon’s core business areas has been compliance with CEQA and NEPA. The team’s project managers and analysts are skilled at assisting clients in meeting CEQA and NEPA requirements, as well as ensuring projects are consistent with State protocol, including the relevant standards of other local and State agencies (such as the California Department of Transportation [Caltrans], Regional Water Quality Control Board [RWQCB], United States Army Corps of Engineers [USACE], and California Department of Fish and Wildlife [CDFW]). We pride ourselves on our ability to implement an adaptive analytical procedure, one that recommends effective and viable mitigation and/or feasible alternatives to minimize/reduce impacts on the environment, while meeting community needs.

Current and Advance Planning Experience
Our list of municipal on-call contract planning clients over the past three years is shown below.

Clients
County of Ventura
City of Ventura
City of Simi Valley
City of Oxnard
City of Fillmore
City of Moorpark
City of Menifee
City of Long Beach
City of Malibu
City of Pico Rivera
City of Santa Monica
City of Monterey Park
City of Marina
City of South Pasadena
City of Lake Forest
County of Santa Barbara
City of Livermore
City of Salinas
City of West Hollywood
City of San Luis Obispo
City of Hayward
City of Beverly Hills
City of Madera
City of Lompoc
City of Pacific Grove
City of Monterey
City of Berkeley
City of Greenfield
City of San Leandro
City of Concord
City of San Marino
Madera County Transportation Commission
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 494 of 814 Statement of Firm Qualifications
Rincon Consultants, Inc. 7
Environmental Analysis
Collectively, our team has successfully prepared thousands of CEQA and NEPA documents and associated technical studies for agencies throughout California and Los Angeles County, including projects in the San Fernando Valley for the cities of Los Angeles, Burbank, and Calabasas.

We are prepared to assemble the right team to assist the City in overseeing various projects that may be issued under this on-call contract.

In addition to local and State regulatory requirements, our team is highly experienced in working with federal laws and regulations, including actions that are best processed under joint procedures. Our environmental planners and analysts have been highly successful at resolving complex environmental issues for a variety of agencies and contexts. The table below provides a partial list of clients with whom we are contracted for on-call environmental services.

Clients
City of Thousand Oaks
City of Ventura
County of Ventura
City of Simi Valley
City of Port Hueneme
City of Calabasas
City of Los Angeles
City of Long Beach
City of Laguna Beach
City of Fullerton
City of Redlands
City of Rancho Cucamonga
City of Menifee
City of West Covina
City of Pomona
City of Santa Ana
California State University System
Los Angeles County Development Authority
The Metropolitan Water District of Southern California
City of Burbank
City of Glendale
Project Experience
We invite you to contact any of the individuals listed on the following pages regarding our qualifications, skills, and project management.

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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 495 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 8 City of San Fernando
Climate Action and Resilience Plan & Safety and Environmental Justice Element Updates
San Fernando, California
Rincon is assisting the City of San Fernando in the development of a Climate Action and Resilience Plan (CARP) to increase community resilience to climate change and reduce communitywide greenhouse gas (GHG) emissions. Phase 1 of the CARP is funded through Southern California Gas Company’s (SoCalGas) Climate Grant which awards local governments with funds to support equitable and community focused climate adaptation and resilience planning. As part of Phase 1, Rincon is developing a GHG emissions inventory to assess the current emissions associated with municipal operations and all activities taking place citywide. Rincon is preparing a climate change vulnerability assessment to identify relevant climate hazards (e.g., extreme heat, drought, extreme precipitation, stormwater flooding, and poor air quality), potential impacts to vulnerable assets and populations, and the City and community’s capacity to adapt to potential climate change impacts. Rincon is hosting a series of asset manager interviews to better understand climate vulnerabilities in San Fernando and existing efforts to increase climate resilience. Rincon also assisted San Fernando in obtaining additional grant funding from SoCalGas to complete Phase 2 of the CARP which includes a series of community engagement and outreach events, a measure and scenario planning process, an equity guardrails evaluation, and a financing and cost effectiveness analysis.

Additionally, Rincon prepared the Safety Element and Environmental Justice updates for San Fernando. As part of the Safety Element update, Rincon developed a preliminary climate change vulnerability assessment and series of climate adaptation strategies to increase the resilience of vulnerable populations, systems, and resources in the community. Through the Environmental Justice update, Rincon identified relevant community environmental justice issues, including disproportionate exposure to pollution, substandard housing conditions, and inadequate tree cover. Rincon crafted a set of environmental justice strategies to address the community’s environmental justice issues. Rincon also led a series of community workshops and advisory committee presentations to garner critical community feedback and knowledge that informed climate adaptation and environmental justice policy development.

Reference Information:

Marina Khrustaleva, Associate Planner
City of San Fernando
17 Macneil Street
San Fernando, California 91350
818-898-1378 | [email protected]
Dates: April 2023 to Present
Staff: Reema Shakra (Principal-in-Charge)
Hannah Mize (Project Manager)
Lauren Collar (Lead Analyst)
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CONTRACT NO. 2245(a)
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January 6, 2025 Special & Regular Meeting Page 496 of 814 Statement of Firm Qualifications
Rincon Consultants, Inc. 9
City of Culver City
Multifamily Residential and Mixed-Use Objective Design Standards Culver City, California
Rincon is preparing objective design standards for multifamily residential and mixed-use developments to facilitate high-quality design. The City’s objectives for this effort include achieving compliance with State laws, streamlining and clarifying the development review process, adopting clear objective design standards that applicants can understand and the City can implement, and collaboratively creating standards that will result in context-appropriate, high-quality development. Rincon kicked off the project with a city tour of key projects with City staff. This tour helped the team better understand the challenges and opportunities associated with current development standards and identify best practices. Rincon is reviewing City documents to identify existing code sections and guidelines to be converted to objective design standards and will prepare a stand-alone objective design standards document. Rincon’s scope also involves conducting public outreach to garnering support from the community. The project timeline is on track and within budget, in accordance with revisions to the project scope.

Reference Info:

Gabriela Silva, Planner
City of Culver City
9770 Culver Boulevard
Culver City, California 90232
310-253-5736 | [email protected]
Dates: December 2022 to Present
Staff: John Moreland (Director-in-Charge)
Lisa Gordon (Project Manager)
Lilly Rudolph (former Project Manager)
Bryce Haney (Lead Author)
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 497 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 10 City of Burbank, Community Development Department
Environmental Consulting Services
Burbank, California
Rincon has worked with the City of Burbank since 2007, providing CEQA/NEPA documentation and consulting services to the Community Development Department. Rincon has worked with the City on a variety of successful projects providing environmental documentation services. Additionally, our Sustainability team has assisted the City in auditing the GHG emissions inventory and prepared the City’s 2022 Greenhouse Gas Reduction Plan, which received an Award of Merit by the American Planning Association in the Innovation in Green Community Planning awards category. Staff have also directed numerous Phase I Environmental Site Assessments, provided human health risk assessments, and expert review of applicant prepared technical reports. Rincon has recently completed the following EIRs for the Housing and Safety Element Update and the 777 North Front Street Project.

Rincon is currently preparing the EIRs for the Burbank Media District Specific Plan and the Burbank Downtown Transit Oriented Development Specific Plan.

Reference Info:

Leonard Bechet, Principal Planner
City of Burbank
150 North 3rd Street
Burbank, California 91502
818-238-5250 | [email protected]
Dates: November 2007 to Present
Staff: Deanna Hansen (Principal-in-Charge)
Susanne Huerta (Project Manager)
Danielle Griffith (Project Manager)
Steven Treffers (Architectural Historian)
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 498 of 814 Statement of Firm Qualifications
Rincon Consultants, Inc. 11
City of West Hollywood
Zoning Ordinance Amendments and Environmental Consulting Services West Hollywood, California
Rincon prepared various new Zoning Ordinance amendments for the City of West Hollywood to bring its Zoning Ordinance into compliance with State law and to regulate specific land uses within the city. Rincon adhered to the project schedules and budgets for the preparation of the zoning ordinances. x Accessory Dwelling Unit Ordinance. Rincon assisted City of West Hollywood staff with preparation of the City’s Accessory Dwelling Unit (ADU) Ordinance. Rincon staff ensured that the ADU ordinance followed State law, including Senate Bill (SB) 1069, SB 2299, and recently adopted SB 229 and AB 494. In addition, Rincon staff made sure that the ADU ordinance was consistent with the City of West Hollywood General Plan Housing Element and other sections of West Hollywood’s Zoning Ordinance. x Affordable Housing/Density Bonus Ordinance. Rincon staff wrote and helped process a zone text amendment to affordable housing regulations and incentives in response to State law. The text amendments updated the code to be compliant with new legislation related to incentivizing the construction of affordable housing, specifically SB 2442, SB 2501, SB 2556, SB 1934, and SB 1505. x Cannabis Ordinance. Rincon staff wrote and processed new adult- and medical-use cannabis regulations for West Hollywood pursuant to State law and West Hollywood’s needs. Creating and processing the ordinance involved extensive outreach to the public and cannabis business community. A study session at the City Council with cannabis experts from around the country was instrumental in ensuring the success of the new regulations and establishment of high-level cannabis businesses in the community.

Rincon has also prepared numerous CEQA documents for the City of West Hollywood in recent years. Rincon’s Community Planning team assisted Veronica Tam Associates with preparation of the Housing Element team, and our environmental planning staff prepared a programmatic EIR, which was certified in February 2023. Other recent CEQA documents that have been certified include EIRs for the following mixed-use projects: 7985 Santa Monica Boulevard, 8555 Santa Monica Boulevard, and 8816 Beverly Boulevard Hotel. As well as the IS-MND for the assisted living project at 923 North Palm Avenue. Rincon is currently preparing the EIR for a mixed-use project at 1000 North La Brea Avenue.

Reference Info:

Francisco J. Contreras, AICP, Long Range Planning Manager City of West Hollywood
8300 Santa Monica Boulevard
West Hollywood, California 90069
323-848-6874 | [email protected]
Dates: October 2016 to Present
Staff: John Moreland (Director-in-Charge)
Jerry Hittleman (Project Manager)
Susanne Huerta (Project Manager)
Vanessa Villanueva (Project
Manager)
Litigation History
Rincon is not currently involved in any litigation regarding our professional services. Rincon has also not been named in any lawsuits related to the services that we provide or for our failure to fulfill any of our contractual obligations. We complete hundreds of environmental studies in any given year and many are for the most controversial projects in a particular region.

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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 499 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 12 4 Work Plan
On-Call Planning Services
Staff Augmentation and Project Management
The cornerstone of Rincon’s staff augmentation and contract planning philosophy is serving as an extension of City staff, while also placing our broad range of experience and technical expertise at the City’s disposal. We aim to integrate seamlessly into the City Planning division at every level. One of our key strengths for our approach to contract planning is our involvement in projects from “inception-to-implementation” and spans from preplanning through post-construction services, as shown in the table below.

Rincon Inception-to-Implementation Planning Services
Pre-planning Project Analysis Project Implementation Post-construction x Pre-application Review
Meetings with Staff
and/or Developer
x Constraints Analysis
x Planning Counter
Communication
x Planning Fee
Administration
x Applications
Completeness Review
x Zoning and General
Plan Consistency
x Architectural Review
Committee Hearing
Facilitation
x Planning Commission/
Council Staff Report
Presentation
x Condition/Mitigation
Measure Compliance
Administration
x Final Occupancy
x Regulatory Permitting
x Mitigation/Construction
Monitoring
x Habitat Restoration
Rincon’s professional planners provide permit application processing and project management as “dedicated planners,” acting as an extension and under the direction of City staff. We initiate projects from pre-application through consideration by City decision-makers and post-approval steps, and we prepare draft and final planning documents and staff reports. We prioritize providing excellent customer service to applicants and other stakeholders, understanding the importance of demonstrating that our contract planners are as dedicated and knowledgeable as City staff. Most of our current planning team members are former public sector employees with an understanding of the customer service aspect of the development review process. Rincon will make every attempt to manage project costs by providing the planner most qualified for the specific assignment while also being conscious of the project budget.

The typical procedure and timeline for processing projects requesting entitlements involves:
x Receiving background information and copies of the project applications, site plans, technical reports, and any other relevant documents and studies from City staff x Assigning a Rincon contract planner with experience commensurate to the complexity of the project within two business days
x Reviewing project applications for completeness and providing constructive input to applicants in a timely manner consistent with the Permit Streamlining Act
x Corresponding with and/or conducting meetings with staff and applicants to address outstanding issues x Distributing project plans and application submittal information to City staff and other departments responsible for review (e.g., the City’s Development Advisory Committee) in accordance with City timelines x Facilitating staff review and collection of staff comments x Advising and assisting staff and applicants with questions related to the project x Coordinating with environmental consultants preparing CEQA/NEPA documents, or, under the direction of City staff, preparing environmental documents
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x Processing legislative actions associated with proposed projects, including, but not limited to, specific plan, general plan, and zoning ordinance amendments
x Preparing public notices, staff reports, approval/denial findings, resolutions, and conditions of approval in accordance with City timelines
x Answering questions from members of the community, stakeholder groups, developers, or other interested parties during regular business hours as an extension-of-staff within 24 hours of receipt x Confidential strategizing with special counsel and City Attorney related to potentially litigious projects and/or projects involving State or regional agencies
x Attending and presenting at Planning Commission, and/or City Council meetings or public meetings (neighborhood councils or other stakeholder organizations) in person or virtually at the City’s discretion x Administering condition compliance, building and safety plan check, and mitigation monitoring and reporting programs (MMRP)
x Managing case files in an organized manner and closing out cases per City procedures Specialized Planning Projects
Our mission is to provide our clients with high-level professional expertise, leveraging our local experience and diverse team of experts to create a plan that is contextual and implementable while meeting the needs of the community. As with our current planning services, our approach to preparing municipal code amendments, policy documents, and implementation procedures centers on responding to our clients’ specific needs in a cost-effective manner.

Rincon staff will work closely with the City to understand project objectives and to resolve issues as they arise.

We are comfortable working closely with multiple City departments, utilizing City-provided templates, and adapting to the City’s preferred approach, in order to meet work objectives and customer satisfaction.

At Rincon, a Principal-in-Charge and Project Manager is assigned to every job, and the City can contact that Principal at any time to resolve any issues with the performance of the contract. Client responsiveness is central to our customer service approach; our managers and staff are required to respond to client calls and emails as quickly as possible and prepared to clearly explain or address any project issues or questions that could arise.

On-Call Environmental Services
Our firm has successfully prepared hundreds of CEQA and NEPA documents for agencies throughout California, including the City of San Fernando. We can assist the City with preparation and processing of environmental review documents listed in Section 2, Project Experience. Our work products will meet the requirements of the CEQA Guidelines, the City of San Fernando’s approach to CEQA, State planning and zoning law, NEPA, and the National Historic Preservation Act.

The scope of work for any environmental document or specialized technical study will depend upon the nature of the project being analyzed and will vary from project to project. We have assumed that most documentation will involve CEQA review, a lesser number will involve NEPA review, and that a range of specialized studies will also be requested. The following subsection briefly describes our general approach to preparing the documents required under this contract; however, our approach can be customized to meet the City’s needs.

In addition to assisting our clients with the CEQA/NEPA process, our environmental planning group regularly prepares a broad range of technical studies (including air quality, GHG emissions, health risk, noise, water supply, and biological and cultural resources) to help engineering/design teams develop projects that avoid or minimize significant environmental effects. Our team members have prepared many of these studies in and around the San Fernando Valley, and therefore, we are highly familiar with both local and broader agency requirements. These studies have included simple special-status species surveys used in site selection and feasibility, and more detailed protocol level surveys to meet specific ordinance Client responsiveness is
central to our customer
service approach
Our team members have
prepared many of these
studies in and around the San
Fernando Valley, and
therefore, we are highly
familiar with both local and
broader agency requirements.

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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 501 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 14 and permitting agency requirements (Caltrans, RWQCB, USACE, CDFW, etc.). Our environmental planning team also supports developing and implementing MMRPs, including revegetation and habitat restoration, that may be required through the environmental planning process.

Approach to CEQA Document Preparation
Upon receiving an inquiry from the City on a particular project, an early step will be determining what level of CEQA review will be required. Rincon’s project manager will obtain a detailed project description from City staff members and consider the location, scale, and implementation timeframe. Preliminary site research will be conducted, and all technical studies and environmental documentation will be evaluated relative to the CEQA Guidelines. The following are the typical procedures for an IS-MND and EIR.

IS-MND Process
x Task 1 – Kickoff Meeting. A kickoff meeting will be held with City staff to confirm study objectives and approaches, communication protocol, and schedule.
x Task 2 – Project Description. The project description will be submitted within approximately two weeks of the kickoff meeting and receipt of information regarding the project. x Task 3 – Administrative Draft IS-MND. The Administrative Draft IS-MND will be prepared typically between four and six weeks, depending on the complexity of the project and the types of accompanying technical studies required.
x Task 4 – Public Review Draft IS-MND. Rincon will typically deliver the Public Review Draft IS-MND within one to two weeks of receipt of comments on the Administrative Draft IS-MND. Rincon will file the NOI with the County Clerk and State Clearinghouse (SCH) and the Public Review Draft IS-MND will circulate for a period of 20 to 30 days.
x Task 5 – Final IS-MND. Rincon will prepare written responses and submit to staff for review within one to two weeks of receipt of all comments received by close of the public review period. Revisions will be made as necessary, and a final set of responses will be provided with the Final IS-MND to be considered as part of project approval. The Final IS-MND will typically be provided within one week of receipt of all City comments regarding the responses. The Final IS-MND will be in the form of a single document that includes the Draft IS-MND (with final revisions in track changes), mitigation measures, and MMRP, as well as all agency and public comments and responses to comments. If desired, we can also prepare CEQA findings for the project in conjunction with the Final IS-MND. Within five days of project approval (if any), Rincon will file the NOD with the County Clerk and/or SCH.

EIR Process
x Task 1 – Kickoff Meeting. A kickoff meeting will be held with City staff to confirm study objectives and approaches, communication protocol, and schedule.
x Task 2 – IS-NOP. Rincon will prepare an IS checklist with supporting discussion, typically within three to four weeks. The IS will cover all items on the City’s environmental checklist and will include facts and analysis to support all conclusions. Upon City approval of the IS, we will circulate a NOP of a Draft EIR. x Task 3 – EIR Scoping Meeting. If required, a scoping meeting will be held during the 30-day NOP period to introduce the community to the proposed project and obtain input on the EIR scope of work (note: scoping meetings are required only for “regionally significant” projects). x Task 4 – EIR Project Description. Rincon will prepare a description of the proposal being analyzed in the EIR, including descriptions of the site and its location, project characteristics relevant to the EIR analysis, project objectives, and required discretionary approvals. This typically includes textual, tabular, and graphic presentation.

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x Task 5 – Administrative Draft EIR. Rincon will prepare an Administrative Draft EIR within six to eight weeks of release of the NOP. The EIR will include the following:
o Executive Summary. Summary of the proposed project and associated environmental consequences presented in tabular format to simplify review by decision-makers and the public. o Introduction and Environmental Setting. Introductory sections (required by CEQA) that lay the groundwork for and summarize the substantive analysis to follow; the introduction describes the purpose and legal authority of the study, and provide a discussion of lead, responsible and trustee agencies; and the environmental setting provides a general description of the existing urban geographic character of the city and the site vicinity.
o Environmental Impact Analysis. Analysis of impacts determined in the IS to be potentially significant includes four main components:
 Setting. Description of current conditions with respect to the issue in question, including the existing regulatory environment.
 Impact Analysis. Discussion of potentially significant effects of the proposed project, impacts are typically compared to established “thresholds of significance.”  Mitigation Measures. Methods by which significant effects can be reduced or eliminated.  Level of Significance after Mitigation. Discussion of whether proposed mitigation measures reduce impacts to below the adopted significance threshold.  Other CEQA-Required Discussions. EIRs also include other discussions required by the CEQA Guidelines, including an analysis of potential growth-inducing impacts, a listing of significant irreversible changes, and a discussion of areas of public controversy.  Alternatives. See discussion below under Approach to NEPA Document Preparation. x Task 6 – Draft EIR. Rincon will incorporate City comments on the Draft EIR and complete the Draft EIR, typically within two to three weeks. Rincon will file the NOA and circulate the Draft EIR for a period of 30 to 45 days.
x Task 7 – Final EIR. Rincon will complete the Final EIR after the receipt of all written comments received during the review period. The Final EIR will consist of the comments, responses, and revisions to the Draft EIR (if warranted), and the MMRP. If desired and required, we will also prepare CEQA Findings and a Statement of Overriding Consideration for the project.
o Response to Comments. Within two to three weeks of receipt of all comment letters on the Draft EIR, Rincon will submit draft Response to Comments. Within one week of receipt of City comments on the draft report, Rincon will prepare the final Responses to Comments. o MMRP. Concurrent with the Responses to Comments report, Rincon will prepare an MMRP, which will be included in the Final EIR.
o CEQA Findings. If requested by City staff, Rincon will prepare the CEQA Findings as part of the Staff Report.
o NOD. Within five days of EIR certification and project approval (if any), Rincon will submit file the NOD with the County Clerk and/or SCH.

Approach to NEPA Document Preparation
Upon receiving an inquiry from the City on a particular project with federal agency involvement, an early step will be determining what level of NEPA review will be required specific to the federal lead’s requirements. Rincon’s project manager will obtain a detailed project description from City staff and consider the location, scale, and implementation timeframe. Preliminary research on the site will be conducted, and existing technical studies and environmental documentation will be reviewed. The following is a typical set of steps we would employ for an EA/Finding of No Significant Impact (FONSI) process and an EIS process.

For current NEPA projects under other on-calls, we have submitted projects through the U.S. Department of Housing and Urban Development (HUD) online portal, the HUD Environmental Review Online System (HEROS).

As such, our team has been trained to use the HEROS platform and will be able to execute this task as a Partner User for City staff when necessary.

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EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 503 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 16 EA/FONSI Process
x Task 1 – Kickoff Meeting. Similar to IS-MND process.
x Task 2 – Administrative Draft EA/FONSI. The Administrative Draft EA/FONSI will be provided within six to eight weeks of receipt of notice to proceed and approval of the project description. This process typically involves preparation of a Section 106 report for compliance with the National Historic Preservation Act. x Task 3 – Public Review Draft EA/FONSI. Rincon will deliver the Public Review Draft EA/FONSI within one to two weeks of receipt of comments on the Administrative Draft EA/FONSI. x Task 4 – Final EA/FONSI. Rincon will prepare written responses and submit them to City staff for review within seven days of receipt of all comments received after the closing of the public review period. The Final EA/FONSI will be provided within one week of receipt of all comments regarding the responses.

EIS Process
x Task 1 – NOI and Scoping Process. Similar to EIR process. x Task 2 – Scoping Meeting. Similar to EIR process.
x Task 3 – Description of Project Alternatives. Similar to EIR process, except all potential alternatives will be described in an equal level of detail, as required by NEPA. x Task 4 – Administrative Draft EIS. Similar to EIR process except all potential alternatives will be analyzed at an equal level of detail, as required by NEPA.
x Task 5 – Draft EIS. Similar to EIR process.
x Task 6 – Final EIS. Similar to EIR process.
o Responses to Comments/Preliminary Final EIS. Similar to EIR process. o Final EIS Publication.NEPA requires a 30-day review period for a Final EIS. The EIS will need to be made available for an additional 30-day review period following its publication. x Task 7 – Record of Decision (ROD). The ROD will be issued no sooner than 30 days after the approved Final EIS is distributed or 90 days after the Draft EIS is circulated.

Alternatives under CEQA and NEPA
A reasonable range of alternatives will be identified during the process in concert with City staff and the federal lead, depending on the CEQA or NEPA document, respectively. For EIRs, evaluating alternatives typically involve less detail than required for NEPA documents. The analysis, whether CEQA or NEPA specific, will give decisionmakers and the public adequate information to decide between alternatives. This section will also identify the “environmentally superior alternative.” If the “no project - no building” alternative is deemed environmentally superior, the EIR will identify the alternative among the remaining scenarios.

Subconsultants
Fehr & Peers is passionate about transforming transportation consulting through innovation and creativity. We derive inspiration by partnering with communities to understand and shape local transportation futures objectively tailored to diverse needs. They will provide traffic and transportation studies for this on-call contract.

Gibson Transportation Consulting specializes in the preparation of the transportation and parking sections of environmental documents, including California Environmental Quality Act (CEQA) or National Environmental Policy Act (NEPA), neighborhood traffic management plans, bicycle and pedestrian studies, vehicle miles traveled (VMT) analyses, transportation demand management plans, general and specific plans, three-dimensional micro-simulation models, and multimodal, rideshare and transportation network company planning, and micro-transit planning. They will provide traffic and transportation studies for this on-call contract.

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EXHIBIT "B"
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EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 504 of 814 Work Plan
Rincon Consultants, Inc. 17
Iteris team members are experts in the fields of transportation planning, traffic engineering, and ITS. Knowledge of these practice areas enables Iteris to provide comprehensive services ranging from initial traffic impact studies, transportation modeling, planning, systems engineering, and detailed design, through implementation and performance measurement/monitoring. Iteris combines the knowledge of transportation engineers, systems engineers, system integrators, software engineers, and transportation planners to offer an unmatched combination of talent and experience. Iteris develops and deploys innovative solutions that help agencies reduce traffic congestion, enhance transit use, monitor and manage transportation networks, and provide greater access to reliable information to transportation system users and operators. They will provide traffic and transportation studies for this on-call contract.

Project Schedules
The Rincon team will be prepared to begin a work program described in this proposal immediately upon receipt of a notice to proceed. The following table shows a typical MND schedule that allows the MND to be circulated within about 16 weeks from the kickoff meeting and the MND process to be concluded within approximately 7- 8 months depending on City reviews and the timing of the public hearings.

Key MND Task
Schedule from Receipt
of Notice to Proceed
Kickoff Meeting 1 week
Administrative Draft MND and Technical Studies 10 weeks City Review of Administrative Draft MND (assumes two rounds of review) 3 weeks Draft MND Production 2 weeks
Public Review Period 4 weeks (30 days)
Administrative Draft Response to Comments (ADRTC) (assumes two rounds of review) 2 weeks Final Comments and Responses 1 week
Final MND Production 1 week
Draft CEQA Findings 2 weeks
Meetings and Presentations 4-6 weeks
The following table shows a typical EIR (or EIS) schedule that allows the Draft EIR to be circulated within about 20 weeks from the kickoff meeting and the EIR process to be concluded within approximately 12 months depending on City reviews and the timing of the public hearings.

Key EIR Task
Schedule from Receipt
of Notice to Proceed
Kickoff Meeting 1 week
Project Description 2 weeks
Initial Study 2 weeks
Notice of Preparation (NOP) (30-day comment period) 4.5 weeks Scoping Meeting/Community Meeting 0.5 weeks
Administrative Draft EIR (ADEIR) 12 weeks
City Review of ADEIR (assumes two rounds of review) 3 weeks Draft EIR Production 2 weeks
Public Review Period 6.5 weeks (45 days)
Comments and Responses Matrix 2 weeks
Meeting to Discuss Comments and Responses to Matrix 1 day Administrative Draft Response to Comments (ADRTC) (assumes two rounds of review) 3 weeks Final Comments and Responses 1 week
Final EIR Production (DEIR plus RTC) 1 week
Draft CEQA Findings and Statement of Overriding Considerations 2 weeks Meetings and Presentations 4-6 weeks
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 505 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 18 5 Project Staffing
Key Personnel
Rincon has assembled a team of highly skilled environmental science and planning professionals who combine extensive technical qualifications and knowledge of CEQA with several years of experience working in the region.

Brief resumes for key team members are included on the following pages.

Team Management
Key Staff
and Position
Amount of
Equivalent
Experience
(in years) Education and Certifications
Recent Municipal
Experience and
Level of Involvement
John Moreland, AICP
Director-in-Charge
18 MURP, California State Polytechnic University,
Pomona
BS, Business Administration, Pepperdine University
American Planning Association, American Institute of
Certified Planners (No. 309021)
Project Director for
projects in the cities of
West Covina, Hayward,
Burlingame, Culver City,
Stanton, and Signal Hill
Lilly Rudolph, AICP
Planning Services
Project Manager
18 MPA, Baruch College, City University of New York
BA, International Relations, University of California,
Davis
American Planning Association, American Institute
of Certified Planners (No. 023166)
Project Manager for
projects in the cities of
Culver City, Malibu, Simi
Valley, Oxnard, Agoura
Hills, and South
Pasadena
Susanne Huerta, AICP
Environmental Review
Services Project
Manager
16 Master of Urban Planning, New York University,
Robert Wagner Graduate School of Public Service
BA, Geography, University of California, Los Angeles
American Planning Association, American Institute
of Certified Planners (No. 026358)
Project Director for
projects in the cities of
Los Angeles, Burbank,
West Hollywood, Walnut,
and Long Beach
On-Call Planning Services
Key Staff and Position
Amount of
Equivalent
Experience
(in years) Certifications and Number of Years Certified Recent Municipal
Experience and
Level of Involvement
Jerry Hittleman
Assistant Project
Manager
40 MURP, University of Colorado, Denver
BA, Architecture and Environmental Studies,
University of New Mexico
Senior Planner for
projects in the cities of
West Hollywood, Malibu,
Simi Valley, Hayward,
Monterey County, and
West Covina
Reema Shakra, AICP
Long Range Planning
Policy Practice (General
Plan) Lead
19 BS, Urban and Regional Planning, California State
Polytechnic University, Pomona
Principal and project
manager for projects in
the cities of Monterey
Park, San Fernando,
Glendale, Huntington
Park, and Beverly Hills.

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EXHIBIT "A"
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Rincon Consultants, Inc. 19
Key Staff and Position
Amount of
Equivalent
Experience
(in years) Certifications and Number of Years Certified Recent Municipal
Experience and
Level of Involvement
Denise Vo
Staff Augmentation,
Project Management,
Specialized Planning
Projects
7 BA, Public Administration, San Diego State University Project manager for policy documents, Community
Engagement lead, and
planner for projects in
San Diego County,
Monterey Park, Madera,
and Trinity
Bryce Haney
Specialized Planning
Projects
6 MCRP, California Polytechnic State University
BS, Physical Geography, University of California,
Santa Barbara
Planner for projects in the
counties of Culver City,
Huntington Park, and
Marina
Susan Hernandez,
Staff Augmentation,
Project Management,
Specialized Planning
Projects
5 MURP, University of California, Los Angeles
BA, International Development Studies, Minor, Urban
and Regional Studies, University of California, Los
Angeles
CEQA Certificate – May 2020
Senior Planner for
projects in the cities of
West Covina, Pico Rivera,
Kingsburg, Carlsbad,
Marina, and Bakersfield
Lyndsey Baughman
Planner
1 BA, Environmental Studies and English, University of
California, Santa Barbara
Contract Planner for the
projects in the county of
Ventura, and in the cities
of Malibu, Oxnard,
Fresno, and San Joaquin
Jon Montgomery
GIS Manager,
Specialized Planning
Projects
10 MESM, University of California, Santa Barbara
BA, Psychology, minor in Environmental Science,
University of Wisconsin, Madison
GIS Analyst for projects in
Long Beach, Los Angeles,
Santa Barbara, and
Ventura Counties.

On-Call Environmental Review Services Pursuant to CEQA
Key Staff and Position
Amount of
Equivalent
Experience
(in years) Education and Certifications
Recent Municipal
Experience and
Level of Involvement
Danielle Griffith,
CEQA Project Manager
20 JD, Western State University College of Law
MA, Political Science, Specializing Public Policy, San
Diego State University
BA, Political Science, Sonoma State University
Director for projects in the
cities of Los Angeles, Long
Beach, Redondo Beach,
Laguna Beach, Carson,
Commerce, El Segundo,
Calabasas, Simi Valley,
and Burbank
Vanessa Villanueva
CEQA Project Manager
7 BS, Environmental Science, University of California,
Los Angeles
Assistant Project Manager
for projects in the cities of
Redondo Beach and West
Hollywood; Project
Manager for projects in
the cities of Bell, Beverly
Hills, Fontana, Los
Angeles, Pico Rivera, and
Santa Ana; Project
Manager for a project in
the County of Los Angeles
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 507 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 20 Key Staff and Position
Amount of
Equivalent
Experience
(in years) Education and Certifications
Recent Municipal
Experience and
Level of Involvement
Breana Campbell-King,
RPA
Cultural Resources Lead
11 MA, Anthropology, San Diego State University
BA, Anthropology, San Diego State University
BA, History, San Diego State University
Registered Professional Archaeologist
(No. 43670278)
Project Archaeologist for
projects in Los Angeles
and Long Beach.

Steven Treffers
Architectural Historian
12 MHP, Historic Preservation, University of Southern
California, Los Angeles
Graduate Certificate Program, Architecture &
Urbanism, University of Southern California, Los
Angeles
BA, European History, University of California, Santa
Cruz
Project Manager and
senior-level oversight for
projects in the cities of Los
Angeles, Burbank, West
Hollywood, Agoura Hills,
and Long Beach
Greg Ainsworth
Natural Resources
Manager
20 MA, Environmental Planning, California Polytechnic
State University, San Luis Obispo
BS, Environmental Horticulture Science, California
Polytechnic State University, San Luis Obispo
Lead Arborist for projects
in Ventura County,
Thousand Oaks,
Calabasas, and Agoura
Hills
Aubrey Mescher
Water Supply
Assessments
18 MESM, Water Resources Management; University of
California Santa Barbara
BA, Environmental Studies/Film Studies; Emory
University
Prepared Water Supply
Assessments (WSAs) for
projects in the cities of Los
Angeles, Burbank, West
Hollywood, Thousand Oaks
Josh Carman
Acoustics, Air Quality,
and GHG Emissions
Specialist
22 BA, Environmental Studies, University of California, Santa Cruz
Director of Noise, Air
Quality and GHG Services
for projects in the cities of
Los Angeles. West
Hollywood. Beverly Hills,
and Huntington Park.

Bill Vosti, MESM
Air Quality, GHG
Emissions, and Noise
Specialist
8 MESM, Environmental Science and Management,
University of California, Santa Barbara
BA, Journalism, California State University, Chico
AS, GIS, San Diego Mesa College
Technical Program
Director for projects in the
cities of Los Angeles, Long
Beach, and San
Bernardino
Focused Project Management
Overall supervision will be provided as an integral part of our project management protocol. Our management team and project managers use proven project management techniques to provide technical direction to our internal staff. These techniques include project tracking to monitor project progress from beginning to end.

Our tracking system allows us to monitor the status of each task and to allocate staff resources to meet specific project needs. In addition, our team operates in accordance with a rigorous Quality Assurance/Quality Control (QA/QC) Manual, which formally codifies Rincon Consultants’ QA/QC processes. The QA/QC Manual establishes clear roles and responsibilities for each client, protocols for the execution of each assignment, protocols for internal/external communication, and requires Principal or Director level oversight and review of all work products prior to product delivery. Rincon is also committed to following the City’s internal processing procedures, which will ensure the delivery of high-quality products that meet or exceed expectations and meet or exceed all applicable professional standards and regulatory requirements.

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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 508 of 814 Project Staffing
Rincon Consultants, Inc. 21
Organizational Chart
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 509 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 22 Client and Project Management
John Moreland | Director of Community Planning
John Moreland will serve as the point of contact for planning services and responsible for managing day-to-day communications for on-call planning services.

John is the Director of Community Planning at Rincon, overseeing a variety of entitlement and advance planning projects. He brings 19 years of experience in managing, processing, and coordinating entitlement and planning projects in over 85 jurisdictions throughout the western United States for both public and private sector clients. John specializes in the preparation of objective design standards and has included them in specific plans that he has prepared. He is currently overseeing a comprehensive update to the City of West Covina Zoning Code, and the Objective Design Standards project for Culver City. Using his extensive knowledge of development plans, entitlements, design trends, specific plans, environmental documents, and zoning code research, he provides valuable insight to each of his projects. As a well-rounded professional, John’s versatile expertise allows him to manage complex development projects.

Select Project Experience
Director-in-Charge/Outreach Lead, City of West Covina – Development Code Update, West Covina John is currently the Director-in-Charge of the comprehensive Development Code update for the City of West Covina. The Code update overhauls the Zoning and Subdivision portions of the Municipal Code that have not undergone a significant update in over 40 years. John also led the outreach meetings and is responsible for content for the project’s website. The goal of the update is to streamline processes and procedures at the City, reduce the number of overall zones in the city, and make the Code easier to implement and less ambiguous.

This scope also included an interim zoning overlay zone intended to comply with timing mandates for State law prior to the adoption of SB 197. Currently, the project team is nearing the end of its contract with the zoning code update being anticipated to be adopted in January 2024.

Specific Plan Lead/Environmental Lead, City of Burlingame – North Rollins Specific Plan, Burlingame The City of Burlingame, as part of its General Plan update, identified the North Rollins Road corridor as a target area for future redevelopment. This corridor is a major employment base for the City and largely consists of light manufacturing businesses, warehouses, and auto repair shops. Given that the Millbrae CalTrain and BART station is located between a 5- and 15-minute walk from the North Rollins Road corridor, this district was selected by the City to be reimagined as a live/work neighborhood with parks, tree-lined streets, and a focus on the pedestrian experience and connectivity. The desire is to integrate residential into the existing industrial context and have the two uses interact with each other, providing both a business incubator and residential district. The result is a Specific Plan focusing on the pedestrian realm along Rollins Road, while including unique regulations for street performers, street vendors, craft breweries/distilleries, as well as a test art in public places ordinance for the City. In conjunction with the project team, John (while with a different firm) managed the Specific Plan, conducted outreach meetings, and led the implementation efforts of the plan. The Specific Plan, was unanimously adopted by City Council in September 2023.

Project Manager/Outreach Lead/Applicant Representative/Policy Drafter, County of Orange – 100-Acre Parcel Development Plan, Irvine
With a previous firm, John was the Project Manager for the 100-Acre Parcel project, a phased mixed-use development within the former Marine Corps Air Station and located adjacent to the Orange County Great Park.

The 100-Acre Parcel was a public-private partnership between the County of Orange and Lowe Enterprises. John conducted numerous zoning studies, including a comprehensive density/intensity analysis for various uses in the city of Irvine. John also managed the Development Plan document that functions as a stand-alone zoning code and includes a vision, design guidelines, and streamlined, comprehensive, and easy-to-interpret development standards (including details such as signage, wireless facilities, and performance-based uses). The Development Plan also includes new processing requirements, inclusive of the creation of a new reviewing body to hold hearings for project developments, new findings, and appeals procedures.

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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 510 of 814 Project Staffing
Rincon Consultants, Inc. 23
Lilly Rudolph | Planning Services Project Manager
Lilly Rudolph provides staff augmentation as a current planning manager and oversees project management and specialized planning projects. Lilly is responsible for managing current planning assignments and long-range planning documents for municipal planning agencies. Over her career in planning, community development, and economic development, Lilly has developed a broad background of experience ranging from preparing community plans and form-based codes to overseeing civic engagement and outreach strategies. She has prepared and/or managed general plan updates, design guidelines, specific plans, historic resource surveys, and ordinances and is experienced in the preparation and management of CEQA documents for plan areas and development projects.

Select Project Experience
Project Manager, City of Culver City - Multifamily Residential and Mixed-Use Objective Design Standards, Culver City
Lilly uses her knowledge of State laws and experience in both preparing and implementing design standards to prepare multifamily residential and mixed-use objective design standards that applicants can understand and that the City can implement. She collaborates closely with City staff to better understand the challenges and opportunities associated with current development standards and to prepare design standards that will streamline development review and result in context-appropriate, high-quality development.

Project Manager/Contract Planner, City of Malibu – Various Projects, Malibu Lilly provided contract planning services for the City of Malibu for over 6 years. She processed dozens of coastal development permit applications for single-family residential development on parcels with physical constraints such as bluffs, landslides, archaeological resources, steep slopes, environmentally sensitive habitat area, and visual resources. She also processed complex commercial projects requiring local coastal plan, general plan, and zoning map amendments. She oversees a team of planners to prepare agenda reports, resolutions, and the completeness of conformance letters. As an extension of staff, she made every effort to quickly adopt the City’s workflow processes, writing, and communication styles, to seamlessly integrate into the workplace culture.

Project Manager, City of South Pasadena – Various Projects, South Pasadena Lilly manages a team of planners to expedite project review for the City of South Pasadena Community Development Department. She oversees the preparation of scopes and cost estimates that are tailored to individual project complexity, coordinates with City staff through the design and development review process, and provides quality assurance for deliverables. Through this experience, she developed positive working relationships with City staff and is familiar with the City’s development review process.

Project Manager, City of San Marino – Various Projects, San Marino Lilly managed a team of planners to provide on-call professional planning services. She coordinated with City staff to assess the complexity and status of various projects, assigned cases to Rincon planners commensurate to their experience, provided quality assurance for all deliverables, and ensured that deadlines were met.

Project Manager, City of Simi Valley – Professional Planning Services, Simi Valley Lilly oversees Rincon’s Professional Planning Services contract with the City of Simi Valley. The Rincon team has performed current planning, long-range planning, GIS services, and environmental review assignments for the City since 2017. She currently oversees updates to the Safety Element following the adoption of the County of Ventura Multi-Jurisdictional Hazard Mitigation Plan.

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EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 511 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 24 Susanne Huerta | Environmental Review Services Project Manager Susanne Huerta is a Director in Rincon’s Environmental Sciences and Planning group in Los Angeles and will serve as the point of contact for environmental planning services. She is responsible for managing and preparing environmental and planning documents and technical impact analyses for a variety of projects, overseeing several on-call contracts. She has 15 years of experience preparing environmental analyses pursuant to CEQA and NEPA. Her experience includes a wide range of projects for residential, commercial, and community developments, utilities improvements and upgrades, and educational facilities. Susanne also prepares specialized technical reports on a range of planning and environmental topics, including aesthetics, agriculture, land use, and policy analysis.

Select Project Experience
Project Manager, City of Santa Ana – On-Call Services Environmental for the Planning Division and Housing Division, Santa Ana
Since 2015, Susanne has been the primary project manager for CEQA documents under Rincon’s on-call contract with the City’s Planning Division. She has managed the preparation of one MND and two EIR Addenda under this contract for mixed-use housing and commercial projects. While she was the primary project manager for the Housing Division, she managed the preparation of 10 NEPA Environmental Assessments (EA) for various affordable housing, park, and infrastructure improvement projects.

Project Manager, City of Los Angeles – On-Call Environmental Services, Los Angeles Susanne is the primary project manager for three on-call environmental contracts with the City of Los Angeles for long-range planning documents, developments projects, and technical studies. Under these contracts, Rincon currently has five contracts for long-range planning documents (community plan updates) and several ongoing projects with developers for CEQA categorical exemptions, a SCEA, and technical studies (air quality and noise).

Project Manager, Los Angeles County Development Authority (LACDA) – On-Call Environmental Services, Los Angeles County
From 2015 to 2018, Susanne was the primary project manager and managed eight NEPA EAs for affordable housing projects in unincorporated areas of Los Angeles County under Rincon’s on-call contract.

Project Manager, City of El Monte – On-Call Environmental Services, El Monte Beginning in 2021, Rincon established an on-call contract with the City of El Monte. Susanne is the primary project manager and is currently managing the preparation of an IS-MND for a residential and park project.

Project Manager, City of West Hollywood –7985 Santa Monica Boulevard Project EIR, West Hollywood Rincon prepared an EIR for a proposed mixed-use development located at 7985 Santa Monica Boulevard in West Hollywood. The project involved construction of a 79,000-square foot commercial building with creative office, retail, and restaurant spaces, and a subterranean nightclub. The project also includes three levels of subterranean parking containing 267 spaces. Key environmental issues included air quality, cultural resources, greenhouse gas emissions/sustainability, land use/planning, noise, transportation/traffic, and utilities and service systems.

Project Manager, City of Los Angeles – Ventura-Cahuenga Boulevard Corridor Specific Plan Amendment, Los Angeles
Rincon prepared an internal preliminary study to determine the CEQA document that should be prepared for the proposed amendments to the Specific Plan. This project is ongoing and primary issues of concern are anticipated to be air quality, noise, and transportation.

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EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 512 of 814 Project Staffing
Rincon Consultants, Inc. 25
Technical Staff
On-Call Planning Services
Jerry Hittleman | Assistant Project Manager
Jerry Hittleman provides staff augmentation as a current planning manager and oversees project management and specialized planning projects. Jerry has experience in urban planning and environmental consulting throughout California.

Jerry held the City Planner position at the City of Oceanside and was a planner and environmental specialist at various public agencies and private firms prior to joining Rincon. Jerry specializes in managing a variety of advance and current planning projects, including, but not limited to, overseeing a team of planners in comprehensive and targeted zone code updates, housing element updates, and entitlement review and processing of projects for a wide range of development projects. He is integrally involved in Rincon’s contract planning practice.

Jerry has written a variety of planning ordinance documents, including Density Bonus/Affordable Housing ordinances, ADU ordinances, and single room occupancy or efficiency unit ordinances. He has also overseen CEQA projects, such as the IS-MND for the Jushi Holdings Dispensary project at 3800 Sepulveda Boulevard, Culver City.

Select Project Experience
Senior Contract Planner, City of West Hollywood – Various Ordinance Updates, West Hollywood Jerry wrote and processed several zoning code ordinance updates for the City of West Hollywood. These include the City’s Affordable Housing Regulations, Bicycle Parking, Commercial Project Streamlining, ADU Regulations, and rooftop outdoor dining regulations. He also wrote the City’s adult-use cannabis regulations and merit-based cannabis business license process. Tasks for the updated cannabis ordinance included conducting a City Council Study Session prior to writing and processing the cannabis ordinance, several public and stakeholder meetings, working with City staff to formulate their cannabis business license criteria and process, and assisting in processing the merit-based applications.

Project Manager, KTGY – Comprehensive Zoning Code Update, West Covina Jerry provides on-call contract planning support to the City of Monterey, related to the review of wireless facility applications received by the City. This includes the review of applications for completeness and preparation of incomplete letters, as appropriate, tracking the Federal Communications Commission “shot clock” deadline for applications, close coordination with City staff and project applicants, evaluation of radio frequency exposure, and preparing legal notices for public hearings.

Project Manager, City of Hayward – Density Bonus Ordinance Update, Hayward Rincon was recently contracted by Monterey County to assist with processing cannabis permitting applications under an on-call agreement. Under this effort, Rincon staff operates as an extension of County staff for as-needed preparation of staff reports and resolutions for multiple applications. As part of this assignment, Rincon reviews each application for completeness and consistency with an adopted programmatic IS-MND, coordinates with County staff and project applicants, prepares incomplete and complete letters, and prepares staff reports. Jerry is the lead planner and project manager for this permitting effort.

Project Manager, City of Malibu – Wireless Ordinance Coastal Commission Comments Response, Malibu Jerry assists the City of Malibu in preparing responses to Coastal Commission staff comments received regarding updates to the City’s Wireless Facilities Ordinance. The majority of the work will consist of clarifying the scope of the Local Coastal Program amendment, revising the Local Coastal Program Consistency Analysis, and preparing a related Impact Analysis pursuant to Sections 13552(d) and 13511(a) of the Coastal Commission’s Administrative Regulations.

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January 6, 2025 Special & Regular Meeting Page 513 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 26 Reema Shakra, AICP | Long Range Planning Policy Practice (General Plan) Lead Reema is a Principal Climate Adaptation Program Manager with over 19 years of consulting and public agency experience in coastal and adaptation planning and community outreach and engagement. Reema has a wide-ranging policy background, having prepared or managed general plan updates, climate action plans, local coastal program updates, corridor plans, and climate adaptation plans.

She co-authored an award-winning step-by-step guidebook for the Southern California Association of Governments region which provides local governments with a compendium of tools, resources, and best practices to efficiently advance their climate adaptation planning process. Reema has prepared climate vulnerability assessments and adaptation policies and measures and has also worked with coastal communities across California on sea-level rise and climate adaptation.

Select Project Experience
Project Manager, City of San Fernando – Safety, Environmental Justice, and Housing Element Update, San Fernando
The City of San Fernando is preparing an update to their Housing Element as part of the 6th Regional Housing Needs Assessment Cycle. Reema is preparing updates to the City’s Safety Element and preparing a new Environmental Justice Element in keeping with new statutory State requirements.

Senior Planner, City of Port Hueneme – General Plan Update, Sea Level Rise Vulnerability Assessment, Climate Action and Adaptation Plan and EIR, Social Equity and Environmental Justice, Port Hueneme Port Hueneme is updating their General Plan to address contemporary planning issues including streamlining housing production and economic resilience. The plan will also address all new statutory State requirements including State housing law requirements and CEQA streamlining, complete streets policies and programs, greenhouse gas emissions, climate adaptation and resiliency strategies, vehicle miles travelled analysis under CEQA, and environmental justice. Reema is providing senior oversight for technical analysis related to climate adaptation and resiliency. She is also leading the preparation of the EIR and Local Coastal Program Amendment.

Project Planner, City of Oceanside – Coast Highway Corridor Study and EIR, Oceanside The Coast Highway project will implement the vision and strategy originally set forth in the Coast Highway Vision and Strategic Plan and will foster high-quality design and stimulate economic investment. Reema prepared a form-based Overlay Zone that includes tools to incentivize development within the Coast Highway Corridor. As part of the development of the Overlay Zone, Reema has evaluated the City’s General Plan, certified Local Coastal Program, and zoning ordinance to determine current development standards and allowed uses along Coast Highway; researched form-based code and incentive zoning examples; and explored the feasibility of developing a transfer of development rights program. Reema assisted in facilitating a developer forum and community workshop to solicit feedback and real perspectives on the desirability and realities of the program and proposed incentives. This project is important to the residents and business owners of Oceanside as it is expected to facilitate the livelihood of the Coast Highway Corridor.

Project Manager, City of Pico Rivera – Planning and Environmental On-Call, Pico Rivera Reema managed the planning and environmental consulting services on-call with the City of Pico Rivera. Reema assisted the City with their General Plan/Housing Element Annual Progress Report, including the identification of housing replacement sites and updates for compliance with the 2017 housing legislative package.

Deputy Project Manager, Los Cerritos Wetlands Authority – Los Cerritos Wetlands Restoration Program EIR, Long Beach and Seal Beach
The Los Cerritos Wetlands Authority (LCWA) is a joint powers agreement between the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC), State Coastal Conservancy (SCC), City of Long Beach, and City of Seal Beach. Reema served as the deputy project manager to develop an Optimized Restoration Alternative and Restoration Plan for 500 acres of salt marsh, seasonal wetlands, and other freshwater marsh in the Los Cerritos Wetland Complex.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 514 of 814 Project Staffing
Rincon Consultants, Inc. 27
Denise Vo | Staff Augmentation, Project Management, Specialized Planning Projects
Denise is a Senior Planner in Rincon’s Environmental Sciences and Planning and Sustainability group. Denise has a strong understanding of public policy, regional planning, and land use regulations. Denise also has ample experience in project development, implementation of municipal regulations, and managing complex residential, commercial, and mixed-use projects. Through various projects, Denise has prepared robust community engagement plans in which she designed and conducted effective stakeholder engagement that encourages active participation from diverse stakeholder groups. Denise believes that public engagement is a key component in the success of projects and is committed to bringing transparency and inclusivity to the communities she works in.

Select Project Experience
Community Engagement Lead, City of Bakersfield – General Plan Update, Bakersfield The Bakersfield General Plan Update includes a comprehensive update to all elements of the City’s General Plan, including the Housing Element, as well as an in-depth community engagement plan. Denise plays a pivotal role as the engagement lead, guiding and overseeing the community engagement efforts. Denise facilitates engagement strategies and materials, collaborating closely with City staff, officials, and the consultant team. By incorporating feedback and analyzing data, Denise ensures that community engagement remains adaptable and fair, promoting equity in the engagement process.

Project Manager, City of Monterey Park – Housing Element Implementation Zoning Ordinance Amendments, Monterey Park
Denise serves as the project manager leading the initiative to support The City of Monterey Park in revising their Zoning Ordinance. This involves updating existing code to align with the Housing Element and recent legislative changes. The revisions encompass amendments to zoning districts, permitted uses, densities, and design standards. Special uses were incorporated, and housing regulations were carefully integrated to ensure consistency with local and state standards. Additionally, Denise leads community engagement efforts, ensuring the community is kept informed about the project through.

Project Manager and Community Engagement Lead, County of Madera – General Plan Update, Madera The Madera County General Plan Update includes a comprehensive update key elements of the County’s General Plan including the Housing Element, Safety Element, and the creation of a new Environmental Justice Element.

The project also includes an in-depth community engagement plan. Denise serves as the Project Manager, leading the engagement efforts and facilitating work on the project deliverables through direction of and coordination with City staff, officials, and the consultant team.

Planner, County of Fresno – General Plan Review and Zoning Ordinance Update, Fresno County Rincon is completing the preparation of the Fresno County General Plan and Zoning Code update and associated Program EIR. As part of the preparation, the team has updated the County’s General Plan Background Report and prepared a draft General Plan, Zoning Ordinance, and Program EIR for public review. Denise plays an integral role in planning and conducting public outreach and engagement efforts for the project.

Planner, Merced County Association of Governments – Merced County Multi-Jurisdictional Housing Element Rincon is working with the Merced Council of Governments to bring its Housing Element into compliance with state law, adopt a new Environmental Justice Element, and update its Safety Element. Denise works on the preparation of Affirmatively Furthering Fair Housing components for Merced County.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 515 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 28 Bryce Haney | Specialized Planning Projects
Bryce Haneyhas specialized expertise in design, GIS and mapping, development standards, and developing policy documents. Bryce is a Planner within Rincon’s Environmental Sciences, Planning, and Sustainability group. He holds a BS in Physical Geography from University of California, Santa Barbara and a Master of City and Regional Planning degree from California Polytechnic State University, San Luis Obispo. Bryce has experience in long-range planning, including housing elements, general plan updates, and specific plans. Bryce has worked with jurisdictions throughout California on housing sites inventories, constraints and resources analyses, objective design standards, and form-based coding approaches to development standards. Bryce brings graphics expertise to help clients and the public to better visualize land use changes resulting from updated zoning or other regulatory mechanisms. His 6+ years of experience with GIS prior to his time at Rincon lends deep familiarity with spatial analysis to all project teams and enables cross-disciplinary approaches to client needs.

Select Project Experience
Planner, City of Culver City – Objective Design Standards, Culver City Bryce works closely with project leads to develop a series of objective design standards to govern residential and mixed-use developments. The City’s objectives for this effort include achieving compliance with State laws, streamlining, and clarifying the development review process, adopting clear objective design standards that applicants can understand and that the City can implement, as well as garnering support from the community by collaboratively creating standards that will result in context-appropriate, high-quality development.

Planner, City of Marina – Downtown Vitalization Specific Plan, Marina Bryce served as a planner for the City of Marina Downtown Visualization Specific Plan. Rincon prepared a Specific Plan to guide the development of the downtown core of the City of Marina, as well as a Program EIR to support this effort. The Specific Plan area encompassed approximately 225 acres of centrally located land and was intended to establish a residential, business, cultural, social, and governmental downtown center for the City of Marina. The project involved extensive community outreach to help guide the Specific Plan. Among the key issues include the possible narrowing of Reservation Road through the City’s center from four to two lanes.

Planner, City of Huntington Park – Housing Element Update, Huntington Park Bryce served as a Planner for the Huntington Park Housing Element update and is assisting with the preparation of the sites inventory, housing needs, and housing resources portions specifically. He works closely with City staff and HCD to ensure that the Housing Element meets all State statutory requirements and is consistent with the City’s current and future housing needs.

Planner, City of Bakersfield – Housing Element Update, Bakersfield Bryce currently serves as a Sites Inventory Specialist for the City of Bakersfield Housing Element update. He is working to identify sites within the city that would accommodate the jurisdiction’s very large Regional Housing Needs Assessment (RHNA) allocation. In Bakersfield, Bryce contributed to the development of GIS tools to help the City review and efficiently offer feedback on potential sites.

Planner, City of Fullerton – Housing Element Update, Fullerton Bryce currently leads the development of Fullerton’s housing sites inventory during the 6th Cycle Housing Element update. He works closely with City staff to ensure that the sites inventory integrates an understanding of the City’s goals for land use and development.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 516 of 814 Project Staffing
Rincon Consultants, Inc. 29
Susan Hernandez | Staff Augmentation, Project Management, Specialized Planning Projects
Susan Hernandez can provide staff augmentation, project management, and zoningrelated services as an associate planner. Susan has a foundation in local government as a former planner for the City of Pico Rivera. She is experienced in site-plan review, entitlement processing, and environmental planning. While employed with the City of Pico Rivera, she assisted various city stakeholders such as developers, residents, and business owners navigate the city’s zoning ordinances, General Plan, and City processes. She provided counter assistance to residents and developers in both English and Spanish. She processed, managed, and reviewed entitlements including commercial and multifamily residential projects. While managing entitlements, she held community outreach meetings, prepared staff reports and resolutions, and presented projects to the Planning Commission. With Rincon, she has assisted with a variety of advance and environmental projects such as general plan updates, zoning ordinance updates, ISMNDs, and EIRs.

Select Project Experience
Planner, City of Oxnard – Contract Planning, Oxnard
Susan provides assistance to the City of Oxnard by reviewing planning applications for residential and commercial developments throughout the city, including coastal neighborhoods. She reviews site plans for consistency with applicable planning documents. She also organizes required community workshop meetings, prepares staff reports, and presents projects to Planning Commission.

Planner, City of West Hollywood – Various Zoning Ordinance Amendments, West Hollywood Susan currently assists the City of West Hollywood amend their Zoning Ordinance to update existing regulations for various housing types that have the potential to increase affordability in their local housing market. She is responsible for researching best practices for housing regulations and development standards and ensures that new ordinances are clear and consistent with all applicable local and State standards.

Planner, City of Tehachapi-Contract Planning, Tehachapi Susan currently assists the City of Tehachapi review and process planning applications for various development proposal throughout the city. She also provides assistance by answering questions from the public related to the City’s Zoning Code and form-based code.

Planner, City of West Covina- Zoning Ordinance Update, West Covina The City of West Covina is currently undergoing a Comprehensive Development Code update that includes both the Zoning and Subdivision Code, which have not undergone an update in 40 years. Susan prepared the Zoning Code update by researching best practices, ensuring consistency with current State laws, and updating language in the zoning ordinance to be clear and consistent.

Planner, City of Hayward – Density Bonus Ordinance Update, Hayward Susan assisted the City of Hayward update of their Density Bonus Ordinance to be consistent with State Density Bonus Law and to further provide additional incentives to construct housing for target populations. She also created a user guide and checklist with visuals to assist both developers and city staff through the density bonus process.

Planner, City of Pico Rivera – Contract Planning, Pico Rivera Susan provided a broad range of planning services to assist the City with daily planning activities and entitlement processing. She managed the public counter and facilitated entitlements including subdivision, variances, and Conditional Use Permits. She also processed minor planning applications and reviewed residential, commercial, and industrial projects for zoning conformance.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 517 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 30 Lyndsey Baughman | Staff Augmentation/Project Management Lyndsey Baughman provides staff augmentation, project management, and zoningrelated services as a planning technician. Lyndsey is an emerging planner with a BA in Environmental Studies and English from the University of California, Santa Barbara. She serves as a Planner with growing experience for Rincon’s Environmental Planning and Sustainability team. She is currently responsible for assisting in land use entitlement projects and permitting, wireless permitting, and writing CEQA and NEPA sections. She has experience in EAs, environmental review, and zoning compliance review.

Select Project Experience
On-Call Consulting Wastewater Management Program Planner, City of Malibu – Environmental Sustainability Department, Malibu
Lyndsey served as part of a team assisting the City’s Environmental Sustainability Department with managing the Wastewater Program and issuing operating permits alongside City staff. Her work also included plan and application review and public counter assistance.

Planner Assistant, City of Oxnard – On-Call Permit Processing, Oxnard Lyndsey is currently part of a team of contract planners tasked with reviewing and processing applications and materials submitted on a project-by-project basis. Her tasks also include assisting in Staff Report and Resolution drafting for the City and checking for plans’ consistency with the City of Oxnard Zoning Code.

Planner, City of Oxnard – Wireless Permitting, Oxnard
Lyndsey serves as a contract planner for the City of Oxnard’s wireless application process. She assists the City by reviewing wireless permit applications for consistency with City of Oxnard Zoning Code, plan check consistency, and application completeness.

Front Counter Planner, County of Ventura – Contract Planning, Ventura County Lyndsey served as a planner at the front counter for Ventura County. Her tasks consisted of interacting with public customers on a walk-in basis, reviewing ministerial permits for consistency with the Zoning Code, and processing permits or reviewing next steps in the applicant permit process.

Contract Planner, Fresno Council of Governments – Contract Planning, Fresno Council of Governments Lyndsey currently assists as a contract planner in implementing the Fresno Council of Governments effort to ensure that cities within Fresno County are in compliance with AB 1236, AB 970, and CEQA VMT local thresholds for small cities. Her work includes drafting staff reports, resolutions, and ordinance changes, while working alongside planning staff.

Planner, City of San Joaquin Contract Planning – Contract Planning, San Joaquin Lyndsey currently assists the City in reviewing and processing planning applications for projects throughout the city. She also prepares noticing documents, staff reports, and resolutions for the respective projects.

Planner, Rincon Land Use Entitlement Services – Multiple Projects throughout Santa Barbara and Ventura Counties, extending throughout California
The Land Use Entitlement service line is the latest expansion for Rincon’s entitlement services. Lyndsey works with Senior Supervising Planner Chris Price throughout many projects’ entitlement and approval processes. She primarily assists in obtaining permits working through various application processes for multiple projects throughout Santa Barbara and Ventura counties for both private and public entities. She also communicates directly with clients, City staff, and other involved agencies, as well as providing research and technical support.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 518 of 814 Project Staffing
Rincon Consultants, Inc. 31
Jon Montgomery | GIS Manager/Specialized Planning Projects Jon Montgomery oversees Rincon’s GIS department and specializes in data management, custom mapping tool development, spatial analysis, and graphics production. His expertise includes extensive ESRI software experience, field tool equipment management, python programming, Adobe product suite software, CAD, and open source solutions. Jon’s 10 years of GIS experience include working with regional and local government agencies, nonprofit organizations, and private firms to provide the highest quality analysis and products.

Select Project Experience
Lead GIS Analyst, Southern California Edison – Del Valle Substation Project, Los Angeles and Ventura County Jon serves as the lead GIS Analyst for this multi-county utility design and construction project. He oversees the field data collection effort and applications deployment for a variety of survey efforts including nesting bird surveys, vegetation and waters mapping, and cultural resource surveys. Jon is responsible for project data management including review and QA/QC of all project data deliverables.

Lead GIS Analyst, Southern California Edison – Cal City 115kV Upgrade Project Substation Project, Kern and San Bernardino County
Jon serves as the lead GIS Analyst for this multi-county utility design and construction project. He oversees the field data collection effort and applications deployment for a variety of survey efforts including nesting bird surveys, vegetation and waters mapping, and cultural resource surveys. Jon is responsible for project data management including review and QA/QC of all project data deliverables.

Lead GIS Analyst, Southern California Edison – Santa Barbara County Reliability Project, Santa Barbara and Ventura Counties
Jon served as lead GIS Analyst for this multi-year linear utility construction biological monitoring project spanning over 30 miles. He managed the data needs for a team of dozens of field monitors, providing daily data updates, field collection tools, and training. He created GIS and data collection workflows that helped to streamline and increase efficiency across the project and stay on track with the multitude of weekly and monthly deliverables.

Jon managed the engineering, construction, civil design, biological, and cultural datasets for this project, keeping all data up to date within detailed schema and metadata requirements. He was in charge of creating all project deliverable graphics and developed customized templates to serve the project needs including several detailed mapbooks spanning the 30 miles of the project area.

GIS Analyst, United Water Conservation District – Multiple Species Habitat Conservation Plan, Ventura County
Jon served as lead GIS Analyst for this project which entailed gathering and documenting data from a variety of sources, discussing data and graphical needs with the client, and producing the dozens of figures to accompany a reworked habitat conservation plan highlighting select species of concern.

GIS Analyst, City of Long Beach – Solar Site Suitability GIS Analysis, Long Beach Gathered environmental, socio-economic, and energy related datasets to inform a site selection model. Created a survey to get weighting and scoring inputs from stakeholder groups. Developed a suitability model that scored parcels on solar development potential from survey and constraint factors to assist the City’s Community Choice Aggregation efforts.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 519 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 32 On-Call Environmental Review Services Pursuant to CEQA Danielle Griffith | CEQA Project Manager
Danielle Griffith has over 20 years of progressively responsible experience in planning, environmental planning, and environmental policy and analysis.

Additionally, Danielle worked for environmental regulation and land use transactional law firms for several years. Danielle’s experience includes working as a project manager, leading large, interdisciplinary consultant teams in environmental planning efforts for a variety of residential, commercial, industrial, and mixed-use land development projects throughout Southern California. She also has experience in developing long- and short-term plans for land use, growth, and revitalization of urban, suburban, and rural communities. Danielle serves as the Director for a number of of-call contracts for cities throughout Southern California and has worked for both public agencies and private companies.

Select Project Experience
Project Director, City of Los Angeles Planning Department, Cornfield Arroyo Secco Specific Plan EIR, Los Angeles
Through our on-call contract with the City of Los Angeles Planning Department, Danielle is the Director for the preparation of an EIR consistent with CEQA for City-initiated, long-range planning activities that include general plan amendments and zone changes in the Cornfield Arroyo Seco Specific Plan (CASP) update. It is envisioned that the CASP update will include a refinement of development standards that apply to all development projects with a particular focus on the requirements related to housing development projects, such as development standards and thresholds. The CASP EIR will address both the refinement of development standards and the potential changes to development intensity.

Project Director, City of Laguna Beach, Planning Division, Laguna Beach Danielle is the Director for the on-call CEQA services contract for the City of Laguna Beach. She has worked on a number of projects throughout the City, including CEQA analyses for two property acquisition projects in Laguna Beach for development of a replacement fire station or potential other civic use such as a park. Additionally, she was the Director for several residential IS-MNDs and the Director for a hotel renovation project located on Pacific Coast Highway.

Project Director, City of Long Beach, Planning Department, Long Beach Danielle is the Director for the on-call CEQA services contract for the City of Long Beach. She has worked on a variety of projects in Long Beach including an EIR for the Beach Oil Minerals Property EIR for the Cerritos Wetlands Restoration Project. She has also worked with the City over the years on numerous industrial, residential and commercial projects. In addition, Danielle worked as contract planning staff for the City Planning Department.

Project Manager, City of Carson, Planning Department, Carson Danielle served as the lead project manager for the City of Carson on a variety of successful projects and CEQA documents including the Porsche Driving Facility EIR, prepared and entitled in nine months from inception to entitlement. Other major projects in Carson include the Boulevards at South Bay EIR, Inland Star IS-MND, and peer review services for a number of projects from other agencies within City boundaries.

Project Director, City of Burbank, Community Development, Burbank Danielle is one of the contract managers for the City of Burbank on-call CEQA services. One recent project she oversaw was the EIR for the Burbank Town Center project. The Burbank Town Center project would comprehensively redevelop the Burbank Town Center property (a considerable area of Downtown Burbank, with a unique mix of uses intended to create a vibrant urban neighborhood in Downtown Burbank.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 520 of 814 Project Staffing
Rincon Consultants, Inc. 33
Vanessa Villanueva | CEQA Project Manager
Vanessa Villanueva is responsible for preparing environmental and planning documents, assisting with public and private sector contract planning services, and providing technical impact analyses for a variety of projects. She has seven years of experience preparing and editing environmental analyses pursuant to CEQA/NEPA for infrastructure, housing and urban development, and long-range planning projects. Her responsibilities include performing research and analysis and/or completing assignments within agency offices and for private sector clients; preparing CEQA/NEPA environmental analyses and technical studies; assisting with the preparation of other comprehensive planning documents; conducting field work necessary to complete high-quality technical noise studies; assisting with in-house English-to-Spanish translations of environmental notices and other public outreach materials; and interacting with various members of public agency and private client staff on matters related to land use planning, CEQA/NEPA compliance, and land development application processing.

Select Project Experience
Project Manager, Los Angeles County Development Authority – On-Call Environmental Services, Los Angeles County
Since 2017, Vanessa has overseen the preparation of 35 EAs under Rincon’s on-call contract with the LACDA for affordable housing projects receiving federal funding from the United States Department of Housing and Urban Development (HUD). Projects under this on-call have consisted of residential projects or mixed-use development projects in Los Angeles County (in both incorporated and unincorporated areas). She currently manages the preparation of EAs for affordable housing projects in the cities of Alhambra, Santa Fe Springs, and the unincorporated Florence-Graham area.

Project Manager, City of Santa Ana – On-Call Environmental Review Services for the Housing Division, Santa Ana
Since 2019, Vanessa has been the primary project manager for NEPA analyses under Rincon’s on-call contract with the City’s Housing Division. She has managed the preparation of 22 EAs/Finding of No Significant Impacts (FONSI) and Categorical Exclusions receiving federal funding from HUD. Projects under this on-call have consisted of affordable housing and infrastructure/public facility improvements projects in the city. Recently, she assisted the City with preparation of an EA/FONSI for the WISEPlace Permanent Supportive Housing Project, completed in March 2023.

Project Manager, City of Beverly Hills – Class 32 Categorical Exemptions for In-Fill Development, Beverly Hills
Vanessa managed various Class 32 Categorical Exemptions (CE) for hotel, commercial, residential, and mixeduse developments throughout Beverly Hills. Her responsibilities included conducting noise-monitoring and coordinating a team to prepare CE documents, including supporting technical memorandums analyzing a project’s air quality, GHG emissions, historic resources, and noise impacts. Currently, she manages CEs for the 332 South Doheny Drive, 55 North La Cienega Boulevard, and 208 North Crescent Drive projects.

Project Manager, City of Fontana – Ventana at Duncan Canyon Specific Plan Amendment Update Supplemental EIR, Fontana
Vanessa served as Project Manager for the preparation of a Supplemental EIR for the proposed Specific Plan Amendment to the Ventana at Duncan Canyon Specific Plan, which was analyzed in a previous certified EIR (State Clearinghouse No. 2005111048) approved by the City of Fontana on March 27, 2007. The proposed Specific Plan Amendment involved a comprehensive modification and update to the overall development plan under the existing Specific Plan. The proposed project included the development of up to 476,500 square feet of commercial uses and 1,671 dwelling units. Vanessa managed a team of biologists, historians, archaeologists, and analysts to prepare a Draft EIR and Final EIR, which was approved by the City in September 2022.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 521 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 34 Breana Campbell-King, RPA | Cultural Resources Lead
Breana has more than 11 years of academic and professional experience in archaeological fieldwork, research, consultation, and publications in California archaeology. She has worked extensively in the southern California region conducting Phase I cultural resources assessments and Phase II testing programs and supervising archaeological monitoring for various reclaimed, recycled, and new water infrastructure projects in compliance with Section 106 of the National Historic Preservation Act, NEPA, and CEQA as they pertain to cultural resources. Breana worked with several Native American groups in southern California and throughout the state conducting outreach and consultation for a wide variety of projects including coordinating with stakeholders and lead agencies for the repatriation and reburial of items of cultural patrimony. Breana is the lead archaeologist for Rincon’s multi-year on-call environmental services contract with the Metropolitan Water District of Southern California, which includes execution of cultural resources analyses for water storage and delivery projects in Los Angeles, Riverside, San Diego, and San Bernardino counties.

Select Project Experience
Archaeologist, City of Eastvale – Eastvale Industrial Development Project, Phase I Cultural Resources Study, Eastvale
Breana was responsible for surveying and assisting in the completion of the technical report in support of an Environmental Impact Report examining an industrial development on vacant land in the City of Eastvale. Rincon prepared an Environmental Impact Report to examine a new 449,645-square foot industrial development on approximately 69 acres in Eastvale. The project required relocation of an existing Riverside County Flood Control District open channel with connection to a storm drainpipe. It also involved off-site grading and landscaping in an existing Caltrans right-of-way and on an adjacent property, the goal of which was to modify the site entrance to accommodate shared access.

Archaeologist, City of Santee – Braverman Drive Tentative Map Project Phase II Cultural Resources Investigation, Santee
Breana conducted Phase II test investigations, Phase III data recovery, and prepared reporting for a project on approximately 18 acres of vacant land adjacent to the San Diego River along Braverman Drive. Rincon was retained by Watt Communities to conduct a Phase I cultural resources survey and Phase II site evaluation for the proposed River Village Development (Braverman Drive Tentative Map) Project, located in Santee. The project site was approximately 18 acres of vacant land between the San Diego River and Braverman Drive. In the course of conducting the Phase I survey, Rincon archaeologists identified an unrecorded extension of a previously recorded prehistoric village, CA-SDI-5669.

Senior Archaeologist/Project Manager, City of Santee – Fanita Ranch Development Project, Santee As the Senior Archaeologist, Breana designed and implemented a Phase II testing program for 13 archaeological sites located in the development footprint of the Fanita Ranch project. Breana supervised the field staff and coordinated with the Native American monitors to ensure the proper treatment and scientific excavation of cultural materials to provide eligibility recommendations for the sites. She oversaw the analysis of the recovered cultural material and was the lead author of the report prepared for the project in compliance with CEQA. Breana assisted the City with compliance for Assembly Bill 52 and Senate Bill 18.

Senior Archaeologist/Project Manager, KB Home Coastal – Mission 316 West Cultural Resources Phase II Testing and Evaluation, San Marcos
As the Senior Archaeologist, Breana designed and implemented a Phase II testing program for a multi-component site located in the development footprint for the project. Breana supervised the field staff and coordinated with the Native American monitors to ensure the proper treatment and scientific excavation of cultural materials to provide eligibility recommendations for the sites. Breana was the lead author of the report prepared for the project in compliance with CEQA. Breana assisted the City with compliance for Assembly Bill 52 and has participated in the consultation efforts for the project.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 522 of 814 Project Staffing
Rincon Consultants, Inc. 35
Steven Treffers | Architectural Historian
Steven is a senior architectural historian with Rincon’s Cultural Resources Group with 12 years of experience. He meets and exceeds the Secretary of the Interior’s Professional Qualification Standards for History and Architectural History (36 CFR Part 61) and has a wide range of experience with projects requiring historic resources compliance with Section 106 of the National Historic Preservation Act, California Environmental Quality Act, and local ordinances. He has worked on behalf of both project applicants and local agencies and understands the important role thorough and independent determinations play in the decision making process.

Steven also understands the importance of placing a property within its appropriate historic context as part of the evaluation process. This ensures all potential significant historical and architectural considerations are considered when making a determination on a property’s eligibility. In addition to his professional experiences, Steven is also a former member of the South Pasadena Cultural Heritage Commission, where he worked closely with design teams on projects involving alterations to historic resources to ensure compliance with SOI Standards and applicable design guidelines. As a result, he has extensive experience identifying character-defining features, reviewing architectural drawings, and collaborating with local governments, stakeholders, architects, and engineers to meet project objectives while retaining those elements that convey the reason for a historic resource’s significance.

Select Project Experience
Architectural Historian, Metropolitan Water District of Southern California – Historic Building Documentation Packages, Southern California
Steven has prepared multiple historic building documentation packages for MWD. These documents were completed as part of the cultural resources mitigation adopted for various site and facilities improvements projects and presented the as-built and existing conditions of the properties, narrative statements of significance, and compiled historical documentation.

Senior Architectural Historian, City of Santa Barbara – Cabrillo Boulevard Bicycle and Streetscapes Improvements Project, Santa Barbara
Steven was the Senior Architectural Historian for a California Department of Transportation local-assistance program in the city of Santa Barbara. The project, which was subject to Section 106 of the National Historic Preservation Act, included the Montecito Sanitary District wastewater treatment plant within the boundaries of the Area of Potential Effects. Steven oversaw the cultural resources study, which included a records search, Native American and local interested parties consultation, intensive-level field survey, and preparation of technical studies. The wastewater treatment plant was evaluated within the context of water infrastructure in California and ultimately recommended ineligible.

Senior Architectural Historian, United Water Conservation District – Water and Energy Reliability Project, Ventura County
Steven acted as the Senior Architectural Historian for the United Water Conservation District Water and Energy Reliability Project. The proposed project was subject to CEQA and included solar and battery storage facility construction at four groundwater recharge basin facilities near the Oxnard. For this effort, Steven oversaw the recordation and evaluation of two groundwater recharge basin facilities to determine if they qualified as historical resources under CEQA. Both were recorded on California DPR 523 series forms and evaluated for historical significance. The findings were ultimately incorporated into a cultural resources technical report.

Senior Architectural Historian, City of Redondo Beach – Redondo Beach Transit Center, Redondo Beach This project was a local assistance project in Redondo Beach in support of the development of a transit center.

Methods included archival research, coordination with local historic groups and governments, and an intensivelevel survey of post-World War II commercial properties. Steven provided senior-level oversight for all efforts, which also included preparation of Historical Resources Evaluation Report and Historic Property Survey Report.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 523 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 36 Greg Ainsworth | Director, Natural Resources
Greg Ainsworth has over 20 years of experience conducting biological resource assessments on a variety of community development, water, energy, and infrastructure-related projects. Greg specializes in regulatory and permit compliance associated with the CEQA, Endangered Species Act, Clean Water Act, and other federal, State, and local regulations. His technical strengths include biological resource studies, impact analysis, development of mitigation strategies, State and federal wetland and species permitting, and restoration planning. Greg is a horticulturalist and certified arborist, currently providing as-needed arborist consulting services to several public and private entities. He is currently the consulting arborist for the cities of Calabasas, Agoura Hills, Thousand Oaks, and Goleta via as-needed contracts where he is responsible for managing protected trees within urban forests.

Select Project Experience
Arborist, City of Calabasas – On-Call Arborist Services, Calabasas Greg is the City of Calabasas’ arborist. His services include verification of tree survey reports, tree damage assessments, tree appraisals, tree risk assessments, expert witness testimony, review of Healthy Tree Permit Applications, and overall implementation of the City’s Oak Tree Preservation Guidelines (Ordinance) for the City’s Planning Department and Code Enforcement Division. Greg works closely with Planning staff, code enforcement personnel, and legal counsel, providing recommendations for preserving and mitigating the city’s oak tree population, as well as supporting in determining retribution for oak tree violation cases.

Arborist/Urban Forester, City of Goleta – On-Call Arborist Services, Goleta Greg is the City of Goleta’s on-call arborist and urban forester. Under this on-call contract, Greg works closely with the City’s Open Space Manager in managing the city’s urban forest and open space areas. His services include verification of tree permit applications and peer review of tree survey reports, tree damage assessments, tree appraisals, tree risk assessments, expert witness testimony, and overall implementation of the Street Tree Ordinance. He is responsible for coordinating with the City’s Protected Tree Advisory Committee on tree removal permit appeals from residents and in preparing staff reports and leading street tree agendas at planning commission meetings.

Arborist, City of Thousand Oaks – On-Call Arborist Services, Thousand Oaks Greg is the City of Thousand Oaks’ on-call arborist, responsible for managing the city’s oak trees and woodland community. His services include verification of tree permit applications and peer review of tree survey reports, tree damage assessments, tree appraisals, tree risk assessments, expert witness testimony, and overall implementation of the City’s Oak and Historic Tree Preservation Ordinances for the City’s Community Development Department and Code Enforcement Division. He works closely with planning staff, code enforcement personnel, and legal counsel, providing recommendations for preserving and mitigating the city’s native tree population.

City Oak Tree Consultant, City of Agoura Hills – Oak Tree Management, Agoura Hills Greg is the City of Agoura Hills’ consulting arborist, responsible for managing the city’s oak trees and woodland community. His services include verification of tree survey reports, tree damage assessments, tree appraisals, tree risk assessments, review of Oak Tree Permit Applications, and overall implementation of the City’s Oak Tree Ordinance. He works closely with planning staff in determining proposed development’s effects on native oak trees and determining suitable mitigation, such as tree replacement and/or in-lieu fees.

Lead Arborist, Rockwell Scientific – Protected Tree Survey and Health Assessment, Thousand Oaks Greg conducted a protected tree survey and health assessment and prepared a tree report per the City of Thousand Oaks Protected Tree Ordinance and the County of Ventura Tree Ordinance for a proposed residential development.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 524 of 814 Project Staffing
Rincon Consultants, Inc. 37
Aubrey Mescher | Water Supply Assessments
Aubrey has 18 years of experience managing and preparing CEQA and NEPA documentation and technical impact analyses for a variety of projects. Aubrey specializes in the analysis and management of water infrastructure projects and working to meet the needs of water agencies and districts of all sizes. Her technical analysis expertise includes water supply, groundwater resources, hydrology, flood control, drainage pattern alterations, water quality, waste discharge, the use of potentially hazardous materials, and consideration of existing hydrology-related hazards such as landslide and runoff potential. Aubrey is currently managing on-call environmental services contracts for Coachella Valley Water District in Palm Desert and United Water Conservation District in Ventura. Under both of these contracts, Aubrey works closely with agency staff to identify, characterize, and fulfill the environmental services needs associated with providing safe and reliable water supplies to the respective jurisdictions. In addition to managing and preparing CEQA and NEPA analyses, Aubrey is also skilled in communicating CEQA/NEPA processes and findings with the public in a variety of venues, including but not limited to public hearings, scoping meetings, and informational workshops.

Select Project Experience
Project Manager, Coachella Valley Water District – Palm Desert Groundwater Replenishment Project, Riverside County
Aubrey is the Project Manager for the preparation of an Environmental Impact Report and supporting technical studies for this important water supply project, consisting of a groundwater replenishment facility located in Palm Desert. Project components include the construction of new detention/infiltration basins, improvement of existing pump stations, construction of a new pump station, and implementation of pipeline extensions.

Technical studies prepared for this project include an Air Quality Assessment, Biological Resources Assessment, Cultural Resources Assessment. Aubrey also prepared a Statement of Overriding Considerations, for environmental impacts that were determined in the EIR to be significant and unavoidable in the issue areas of Greenhouse Gases, as well as Hydrology and Water Quality. Additionally, Aubrey provided support with public outreach, meeting coordination and execution, agency coordination, and communication with the CVWD Board of Directors for project consideration. She is assisting CVWD in preparing a Clean Water Act Section 404 Individual Permit in coordination with the U.S. Army Corps of Engineers, to permit Phase II.

Project Manager, United Water Conservation District – Recycled Water Pipelines Project, Ventura County Aubrey managed the preparation of an IS/MND for this project, located in the City of Oxnard, in Ventura County.

The project consists of expanding the area's existing recycled water system to meet current water demands. It involves two sections of new pipeline that would transmit recycled water generated at the City of Oxnard's Advanced Water Purification Facility. These pipeline sections are located in local roadways: Riverpark- Saticoy Pipeline (15,000 feet) would extend existing recycled water pipeline in the Riverpark development in Oxnard to groundwater recharge basins in northern Saticoy; and Riverpark-Central Pipeline (4,500 feet) would connect the Riverpark-Saticoy Pipeline to an existing United pipeline in Central Avenue in order convey recycled water to the Pumping Trough Pipeline and Pleasant Valley County Water District customers. Aubrey managed technical staff preparing independent studies (cultural resources, biological resources, and air quality analysis.

Project Manager, United Water Conservation District – Santa Felicia Dam Safety Improvement Project, Ventura County
Aubrey is providing project management assistance to UWCD for the ongoing Federal Energy Regulatory Commission (FERC) non-capacity relicensing process at Santa Felicia Dam. In this capacity, Aubrey is functioning an extension of UWCD engineering/environmental staff, including with respect to the management of consultants preparing CEQA/NEPA documentation for the project, and coordination with regulatory agencies such as but not limited to FERC and National Marine Fisheries Service on behalf of UWCD. Sensitive issues associated with this project include safety concerns (particularly with the potential for structural failure if the project is not implemented); potential of altered flow releases on the downstream Habitat Conservation Plan area; potential construction-related impacts such as air quality and safety considerations associated with the presence of large vehicles and equipment.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 525 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 38 Josh Carmen | Acoustics, Air Quality, and GHG
Josh Carman has over 20 years of experience in the field of acoustics and air quality and has participated in the environmental review and monitoring process for a wide variety of projects in California, Washington, Nevada, and New York. Josh prepares noise, air quality, GHG, and community health risk assessments for environmental impact studies (CEQA/NEPA) and technical studies using federal, State, and local guidelines and methodology. His experience includes complex project- and programlevel analyses of general plan updates, specific plans, mixed-use developments, traffic, transit, and rail, vibration-sensitive, industrial, infrastructure, utilities, and telecommunications, long-term and remote construction noise and vibration monitoring, and underwater construction (e.g., pile driving) projects. He is certified in the use of the Federal Highway Administration’s Traffic Noise Model, SoundPLAN, and the United States Environmental Protection Agency AERMOD air dispersion model.

Josh’s project experience includes conducting the noise modeling, analysis and preparation of the noise assessment for the Prologis warehouse project in Los Angeles, the noise study report for the Mid-County Parkway EIR/EIS (a 16-mile transportation corridor in Riverside County), the air quality and GHG study for the Vallco Specific Plan in Cupertino, noise and vibration measurements for the VTA Silicon Valley Rapid Transit Extension, long-term construction noise and vibration monitoring for the East Bay Municipal Utility District Summit Reservoir Replacement Project, and the Title 24 acoustical study for the Lincoln at Euclid residential development in Anaheim. In addition, Josh has provided third-party review on a variety of different projects over the years.

Select Project Experience
Director, City of Los Angeles – One San Pedro Specific Plan EIR/EIS, Los Angeles The project involves the adoption of a specific plan to guide redevelopment of the Rancho San Pedro public housing complex, services, amenities, and programming for the project site. Josh oversaw the review and incorporation of the findings from the Noise Study into the EIR/EIS and developed mitigation for operational recreational noise impacts.

Director, Camp Hess Kramer – Camp Hess Kramer Noise Peer Review, Ventura County Camp Hess Kramer is located in the Malibu Hills, north of Pacific Coast Highway and west of Yerba Buena Road.

The lower Camp Hess Kramer property and upper Gindling Hilltop Camp property have operated as an outdoor camp with special events since the 1960s. Amplified sound was used on both campsite areas, as needed, and customary for various camp activities, such as dance, yoga, performing arts, special events, and sporting activities. From November 8 to 21, 2018, the Woolsey Fire destroyed 96,949 acres in Ventura and Los Angeles counties, including major portions of Camp Hess Kramer. The proposed project would rebuild and replace camp structures and uses in the same general areas as they existed before the fire, with amplified sound occurring in locations referenced in the rebuild plan. Advanced Engineering Acoustics prepared the noise assessment for the proposed project, and Josh provided third party peer review.

Director, Paladin Equity – Everhome Suites Hotel Project Acoustical Analysis, Simi Valley Josh oversaw the preparation of a Title 24 Acoustical Study for the proposed Everhome Suites hotel project in Simi Valley. The project would involve construction and operation of a 114-unit, four-story hotel. The California Building Code codifies the State of California’s noise insulation standards for new construction for the purpose of interior compatibility with exterior noise sources. The regulations specify that acoustical studies must be prepared when new buildings with habitable rooms are near major transportation noises and where noise sources create an exterior noise level of 60 dBA CNEL/Ldn or higher. Acoustical studies that accompany building plans must demonstrate that the design of the structure will limit interior noise in habitable rooms to 45 dBA CNEL/Ldn. Rincon made recommendations to ensure that interior noise levels would comply with the Title 24 requirements.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 526 of 814 Project Staffing
Rincon Consultants, Inc. 39
Bill Vosti, MESM | Program Manager – Air Quality, GHG, and Noise Bill Vosti has 9 years of experience preparing air quality, GHG, and noise technical analyses pursuant to CEQA/NEPA. Bill is proficient with various noise prediction models (e.g., CadnaA, SoundPLAN, and the Federal Highway Aministration’s Traffic Noise Model) and air quality and GHG models (e.g., California Line Source Model series, EMission FACtors Model series, American Meteorological Society/Environmental Protection Agency Regulatory Model, Hotspots Analysis and Reporting Program, and California Emissions Estimator Model [CalEEMod] series).

Bill also leads Rincon’s Air Quality, GHG Emissions, and Noise group by managing technical staff and providing quality assurance reviews.

Select Project Experience
Air Quality, GHG, and Noise Analyst, HACLA – Rancho San Pedro EIR/EIS, Los Angeles Bill was a technical specialist and quality assurance reviewer on the One San Pedro Specific Plan EIR/EIS, which includes the redevelopment of the 21-acre, 478-unit Rancho San Pedro public housing complex. The redevelopment would positively transform the community while reducing potential displacement of existing residents by expanding housing opportunities. Technical issues included air quality, health risk, and noise exposure from a long construction period.

Project Manager, Nayssan Properties – Beloit Terraces Multifamily Residential Project, Los Angeles Bill was a Project Manager and quality assurance reviewer for Air Quality and GHG Emissions Study, Health Risk Assessment, and Noise Study for a multifamily residential project adjacent to the 405 freeway. Key issues included health risk exposure and traffic noise from the freeway to future occupants of the project. Reduction measures included high-quality filters and soundwalls for the project’s rooftop lounge area.

Air Quality Analyst, A & S Engineering – 5005 Long Beach Boulevard Project, Long Beach Under the on-call contract with the City of Long Beach, Bill performed air quality analysis for a car wash addition to a gas station in Long Beach. Key technical issues included quantifying the project’s air quality emissions from construction activities and idling cars during operation to the adjacent elementary school. Emissions were compared to both local and regional South Coast Air Quality Management District thresholds.

Air Quality, GHG, and Noise Peer Reviewer, City of Long Beach – 2400 East Artesia Boulevard Warehouse/Distribution Facility Project, Long Beach
Under the on-call contract with the City of Long Beach, Bill was a peer review analyst for the Air Quality Impact Analysis, Health Risk Assessment, and Noise Technical Report for an approximately 416,160-square-foot, 48- foot-high, concrete tilt-up building on a 17.2-acre project site. Peer review tasks included ensuring the reports complied with City of Long Beach and South Coast Air Quality Management District standards, and providing a written memorandum for the report preparers to address deficiencies so that the reports would be CEQA defensible.

Air Quality, GHG, and Noise Analyst, California State University, Northridge, - MND for the Northridge Center for Equity and Innovation Technology, Northridge
Bill acted as the Air Quality, GHG, and Noise Analyst for the proposed Center for Equity project that involves construction of a 21,000-assignable-square-foot/35,000-gross-square-foot addition on the east side of Jacaranda Hall. The Center for Equity will serve a dual purpose as a hub for collaboration and interdisciplinary design and engineering, prototype creation, pre-manufacture, and innovative College of Engineering and Computer Science curriculum, as well as spaces for the college’s Science, Technology, Engineering and Mathematics programs for P-14 students. Issues for the project included construction noise to nearby classrooms and mechanical noise from rooftop equipment.

CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 527 of 814 Carlsbad
2215 Faraday Avenue
Suite A
Carlsbad, California 92008
760-918-9444
Fresno
7080 North Whitney Avenue
Suite 101
Fresno, California 93720
559-228-9925
Los Angeles
250 East 1st Street
Suite 1400
Los Angeles, California 90012
213-788-4842
Monterey
80 Garden Court
Suite 240
Monterey, California 93940
831-333-0310
Oakland
449 15th Street
Suite 303
Oakland, California 94612
510-834-4455
Palm Springs
777 East Tahquitz Canyon Way
Suite 200-127
Palm Springs, California 92262
760-203-5120
Riverside
11801 Pierce Street
Suite 200
Riverside, California 92505
951-405-0979
Sacramento
4825 J Street
Suite 200
Sacramento, California 95819
916-706-1374
San Diego
8825 Aero Drive
Suite 120
San Diego, California 92123
760-918-9444
San José
99 South Almaden Boulevard
San José, California 95113
408-577-3008
San Luis Obispo
1530 Monterey Street
Suite D
San Luis Obispo, California 93401
805-547-0900
Santa Barbara
319 East Carrillo Street
Suite 105
Santa Barbara, California 93101
805-319-4092
Ventura (headquarters)
180 North Ashwood Avenue
Ventura, California 93003
805-644-4455
Office Locations
CONTRACT NO. 2245
EXHIBIT "B"
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 528 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 40 6 Proposal Cost Sheet and Rates
Standard Fee Schedule for Environmental Sciences and Planning Services Hourly Rate
Professional,
Technical and
Support Personnel*
January 1 –
December 31,
2024
January 1 –
December 31,
2025
January 1 –
December 31,
2026
January 1 –
December 31,
2027
January 1 –
December 31,
2028
Senior Principal $319 $330 $342 $366 $379
Principal $307 $318 $329 $353 $365
Director $307 $318 $329 $353 $365
Senior Supervisor II $292 $302 $313 $335 $347
Supervisor I $272 $282 $292 $313 $324
Senior Professional II $255 $264 $273 $293 $303
Senior Professional I $238 $246 $255 $273 $283
Professional IV $211 $218 $226 $242 $250
Professional III $196 $203 $210 $225 $233
Professional II $174 $180 $186 $200 $207
Professional I $155 $160 $166 $178 $184
Associate III $130 $135 $140 $150 $155
Associate II $117 $121 $125 $134 $139
Associate I $109 $113 $117 $125 $129
Field Technician $94 $97 $100 $108 $112
Data Solutions Architect $196 $203 $210 $225 $233
Senior GIS Specialist $187 $194 $201 $215 $223
GIS/CADD Specialist II $167 $173 $179 $191 $198
GIS/CADD Specialist I $150 $155 $160 $172 $178
Technical Editor $147 $152 $157 $168 $174
Project Accountant $125 $129 $134 $144 $149
Billing Specialist $107 $111 $115 $123 $127
Publishing Specialist $120 $124 $128 $137 $142
Clerical $107 $111 $115 $123 $127
* Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $400.

Reimbursable Expenses
Direct Cost Rates
Photocopies – B/W $0.25 (single-sided), $0.45 (double-sided) Photocopies – Color $1.55 (single-sided), $3.10 (double-sided) Photocopies – 11” by 17” $0.55 (B/W), $3.40 (color)
Oversized Maps $8.50/square foot
Digital Production $15/CD, $20/flash drive
Light-Duty and Passenger Vehicles* $90/day
4WD and Off-Road Vehicles* $150/day
*Current IRS mileage rate for mileage over 50 and for all miles incurred in employee-owned vehicles.

Direct Costs. Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 16%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges.

Annual Escalation. Standard rates subject to 3.5% annual escalation, on January 1.

Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within 10 days from receipt or per the contractually required payment terms.
KEdZdEK͘ϮϮϰϱ

y,//dΗΗ
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 529 of 814 Proposal Cost Sheet and Rates
Rincon Consultants, Inc. 41
Equipment Rate
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment $160
Four Gas Monitor $137
Flame Ionization Detector $110
Photo Ionization Detector $82
Hand Auger Sampler $62
Water Level Indicator, DC Purge Pump $46
CAPDash $7,500
Natural Resources Field Equipment
UAS Drone $300
Spotting or Fiberoptic Scope $170
Petterson Bat Ultrasound Detector/Recording Equipment $170 Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) $113 GPS (Sub-meter Accuracy) $67
Infrared Sensor Digital Camera or Computer Field Equipment $57 Scent Station $23
Laser Rangefinder/Altitude $11
Pit-fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $9 Mammal Trap, Large/Small $1.55/$0.55
Water and Marine Resources Equipment
Boat (20 ft. Boston Whaler or Similar) $800
Multi Parameter Sonde (Temp, Cond, Turbidity, DO, pH) with GPS $170 Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) $62 Refractometer (Salinity) or Turbidity Meter $38
Large Block Nets $114
Minnow Trap $98
Net, Hand/Large Seine $57
Field Equipment Packages
Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment)
$114
Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24-Hour Safety Phone)
$144
Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope)
$170
Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets) $57 Underwater and Marine Sampling Gear (U/W Photo/Video Camera, Scuba Equipment (Tanks, BCD, Regulators, Wetsuits, etc.)
$57/diver
Marine Field Package (PFDs – Personal Flotation Devices, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides)
$100
Insurance, Hazard and Fees
Historic Research Fees $55
L&H Dive Insurance $57/diver
Level C Health and Safety $70/person
CONTRACT NO. 2245
EXHIBIT ""
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 530 of 814 City of San Fernando
On-Call Professional Planning and Environmental Review Pursuant to CEQA Services 42 CONTRACT NO. 2245
EXHIBIT ""
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 531 of 814 Proposal Cost Sheet and Rates
Rincon Consultants, Inc. 43
Rates for City of San Fernando On-Call
CATEGORY Yr 1 Yr 2 Yr 3 Yr 4 Yr 5
Support Staff I 124 129 134 139 145
Support Staff II 193 201 209 217 226
Analyst 131 136 142 147 153
Assistant Engineer/Planner 146 151 157 164 170
Associate Engineer/Planner 167 174 181 188 196
Engineer/Planner 182 189 197 205 213
Senior Engineer/Planner/Manager I 237 246 256 266 277
Senior Engineer/Planner/Manager II 269 280 291 303 315
Associate Vice President/Principal/Director 308 321 334 347 361 Vice President 411 428 445 463 481
Software Development Engineer 222 231 240 250 260
Software Development Engineer Lead 320 333 346 360 375
CONTRACT NO. 2245
EXHIBIT ""
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CONTRACT NO. 2245(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 532 of 814 RESOLUTION NO. 8318

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, ADOPTING A BUDGET FOR THE FISCAL YEAR 2024-2025 AND

ESTABLISHING ESTIMATED REVENUES AND APPROPRIATIONS AS

DESCRIBED HEREIN
WHEREAS, the City Council has received and considered a proposed budget for Fiscal Year (FY) 2024-2025, commencing July 1, 2024, and ending June 30, 2025; and WHEREAS, the City Council has reviewed and modified the proposed budget and conducted a Public Hearing on the budget on July 1, 2024; and WHEREAS, the City Council has determined that it is necessary for the efficient management of the City that certain sums raised from revenues, transfers, and reserves of the City be appropriated to the various departments, offices, agencies and activities of the City;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. An annual budget for the City of San Fernando for the fiscal year beginning July 1, 2024 and ending June 30, 2025, a copy of which is on file in the City Clerk’s Office (the “Annual Budget”), is hereby adopted; that Annual Budget being the proposed budget, as amended, modified and corrected in open study sessions before the City Council.

SECTION 2. The sums of money set forth in the Annual Budget are hereby appropriated from the revenues and the reserves of the City of San Fernando to the respective funds and accounts therein set forth for expenditure during Fiscal Year 2024-2025 for each of the several objects of Salaries and Wages, Operations and Maintenance, Capital Outlay and Public Improvements.

SECTION 3. The sums of money set forth in Exhibits “1”, “2”, “3”, “4”, “5”, “6” and “7” are hereby appropriated to the following named departments, offices, agencies and activities of the City for expenditures during Fiscal Year 2024-2025 as shown in Exhibits “1”, “2”, “3”, “4”, “5”, “6” and “7”.

SECTION 4. Work programs in the published adopted budget shall be revised to reflect necessary updates and direction from the City Council on May 13, 2024, May 20, 2024, May 28, 2024, and June 3, 2024.

SECTION 5. Account balances that are encumbered as of June 30, 2024, may be carried over and re-budgeted in the fiscal year 2024-2025 budget with the approval of the City Manager or his/her designee.

SECTION 6. The unexpended account balances, as of June 30, 2024, for Capital expenditures, capital grants, and Capital Improvement Projects may be carried over and re-budgeted in the fiscal year 2024-2025 budget with the approval of the City Manager or his/her designee, provided it does not exceed the prior year adjusted budget. 






 

 

 
ATTACHMENT "B"
January 6, 2025 Special & Regular Meeting Page 533 of 814 RES. NO. 8318
SECTION 7. Appropriation transfers may be made within departmental budgets from one functional category to another or from one division or section to another with the approval of the City Manager or his/her designee, provided there is no net increase in the department’s total appropriation.

SECTION 8. Appropriation transfers to cover retirement/termination related leave payoffs may be made from the non-departmental contingency account to accounts within the budget categories of the various departments, divisions and offices with the approval of the City Manager or his/her designee.

SECTION 9. The City Manager or his/her designee is authorized to increase revenues and appropriations to cover contract costs incurred in connection with tax audits that are incurred on a contingency fee basis, provided the adjustment to revenues equals or exceeds the adjustment to appropriations.

SECTION 10. The City Manager or his/her designee is authorized to increase revenues and appropriations to cover contract costs such as reimbursable planning services, recreation enrichment classes, youth sports programs or other services that will be reimbursed by an applicant, provided the adjustment to revenues equals or exceeds the adjustment to appropriations.

SECTION 11. The Purchasing Officer is authorized hereunder to proceed with purchases of goods and services under Blanket Purchase Orders for vendors identified in Exhibit “7” provided the total cost for goods and services does not exceed the “not-to-exceed” amount for each vendor. The Purchasing Officer is authorized to increase each Blanket Purchase Order identified in Exhibit “7” in an amount not-to-exceed the Purchasing Officer’s purchasing authority of $25,000 per Blanket Purchase Order.

SECTION 12. No such carry overs or transfers authorized pursuant to the foregoing paragraphs shall be construed as establishing additional regular positions without prior approval of the City Council.

SECTION 13. The City Manager or his/her designee is authorized to carry over any unspent funds from the Community Investment funds from all prior fiscal years.

SECTION 14. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED this 1st day of July, 2024.

Celeste T. Rodriguez, Mayor of the City of
San Fernando, California
ATTEST:
_______________________________
Julia Fritz, City Clerk
2 






 

 

 
January 6, 2025 Special & Regular Meeting Page 534 of 814 RES. NO. 8318

CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8318 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 1st day of July, 2024, by the following vote of the City Council:

AYES: Garcia, Solorio, Fajardo, Mendoza, Rodriguez - 5
NAYS: None
ABSENT: None
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of July, 2024.

Julia Fritz, City Clerk
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January 6, 2025 Special & Regular Meeting Page 535 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: 10,001,735
Proposed Revenue Total 28,055,808
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 28,055,808
Proposed Expenditure Total 26,729,059
Proposed Revised
Account - Description Appropriation Appropriation Difference Approved Enhancements
001-105-0000-4300 DEPARTMENT SUPPLIES 8,500 10,500 2,000 Marketing Materials 001-115-0000-4260 CONTRACTUAL SERVICES 17,194 25,694 8,500 Records Retention Schedule 001-116-0000-4260 CONTRACTUAL SERVICES - 60,000 60,000 Elections Expenses - LA County 001-150-0000-41XX PERSONNEL COSTS 182,398 367,398 185,000 New Position: Planning Manager 001-140-0000-4270 PROFESSIONAL SERVICES 40,696 140,696 100,000 Contract Services: Deputy Bldg Official/Insp. 001-152-0000-4300 DEPARTMENT SUPPLIES 4,500 8,000 3,500 Post Card Mailing Residential Properties 001-135-0000-4270 PROFESSIONAL SERVICES 112,367 137,367 25,000 IT Managed Services Provider Replacement 001-135-0000-4260 CONTRACTUAL SERVICES 369,532 509,532 140,000 Financial Sys. Replacement (Implem. & Subscr.) 001-135-0000-4300 DEPARTMENT SUPPLIES 500 25,500 25,000 Citywide PC Replacement Program (Year 2) 001-133-0000-4365 TUITION REIMBURSEMENT 1,500 6,000 4,500 HR Tuition Reimbursement 001-133-0000-4370 MEETINGS, MEMBERSHIPS & TRAVEL 500 5,500 5,000 HR Staff CPE/Conferences 001-133-0000-4103 WAGES-PERMANENT EMPLOYEES 32,859 37,859 5,000 Reclass Personnel Office Clerk to PT Admin Asst. 001-135-0000-4260 CONTRACTUAL SERVICES 369,532 399,532 30,000 4x Handheld Ticket Writer 001-225-0000-41XX PERSONNEL COSTS 4,332,160 4,372,160 40,000 Position Reclass: Police Corporal Program (5) 001-135-0000-4260 CONTRACTUAL SERVICES 369,532 380,852 11,320 E-Subpoena (year 1) 001-222-0000-4270 PROFESSIONAL SERVICES 12,290 27,290 15,000 Background Investigations (10) 001-225-0000-4360 PERSONNEL TRAINING 12,290 32,290 20,000 POST Training for New Officers 001-222-0000-4300 DEPARTMENT SUPPLIES 100,600 110,600 10,000 Ammunition Cost Increase 001-222-0000-4365 TUITION REIMBURSEMENT - 8,000 8,000 PD Tuition Reimbursement 001-224-0000-4365 TUITION REIMBURSEMENT - 6,000 6,000 PD Tuition Reimbursement 001-225-0000-4365 TUITION REIMBURSEMENT - 18,000 18,000 PD Tuition Reimbursement 001-424-0000-4260 CONTRACTUAL SERVICES 48,680 98,680 50,000 Fully fund All Citywide Special Events 001-420-0000-4370 MEETINGS, MEMBERSHIPS & TRAVEL 560 3,560 3,000 CPRS Membership & Conference 001-107-XXXX-4300 DEPARTMENT SUPPLIES - 3,000 3,000 BCRC operations and programs supplies 001-420-0000-4300 DEPARTMENT SUPPLIES 15,210 17,710 2,500 Ice machine for Recreation Park 001-420-0000-4360 PERSONNEL TRAINING 390 1,390 1,000 Las Palmas Staff Prof Dev 001-370-0000-4310 DEPARTMENT SUPPLIES - 37,500 37,500 Citywide Signage Updates 001-311-0000-41XX PERSONNEL COSTS 320,247 400,247 80,000 Position Reclass: Graffitti & Trees FT Positions 001-140-0000-4270 PROFESSIONAL SERVICES 140,696 290,696 150,000 Mixed Use Overlay & Obj Design Standards 001-423-0000-4103 SALARIES-PART TIME EMPLOYEES 333,959 380,709 46,750 New Afterschool Teen Program: Staff 001-423-0000-4300 DEPARTMENT SUPPLIES 6,000 14,000 8,000 New Afterschool Teen Program: Supplies 001-225-0000-4105 OVERTIME 145,000 153,000 8,000 PD OT: DUI Checkpoints 001-310-0000-4500 CAPITAL EQUIPMENT 105,000 - 105,000 Backhoe Loader (50% GF - 50% Sewer) Additional Adjustments
001-101-0000-4270 PROFESSIONAL SERVICES 8,500 43,500 35,000 Continued Language Translation Services 001-101-XXXX-4430 ACTIVITIES & PROGRAMS - 12,500 12,500 To Account for Councilmember Fee Waivers 001-155-0000-41XX PERSONNEL COSTS 177,987 146,150 (31,837) Revised Labor Distribution (Housing Coord.) 001-190-0000-4906 TRANSFER TO SELF-INSURANCE FUND - 85,000 85,000 SIF Updates based on ICRMA FY25 Budget Total Expenditure Adjustments 9,061,191 10,282,940 1,317,233 Revised Expenditure Total 28,046,292
Operating Surplus(Deficit) 9,516
Ending Fund Balance: 10,011,251
001 - GENERAL FUND
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January 6, 2025 Special & Regular Meeting Page 536 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: 243,171
Proposed Revenue Total 2,360,105
Proposed Revised
Account - Description Estimate Estimate Change
006-3970-0000 TRANSFER FROM GENERAL FUND - 85,000 85,000 SIF Updates based on ICRMA FY25 Budget Total Revenue Adjustments - 85,000 85,000
Revised Revenue Total 2,445,105
Proposed Expenditure Total 2,325,000
Proposed Revised
Account - Description Appropriation Appropriation Difference 006-190-0000-4240 INSURANCE AND SURETY 358,659 467,343 108,684 SIF Updates based on ICRMA FY25 Budget 006-190-0000-4810 WORKERS COMP CLAIMS 500,000 250,000 (250,000) SIF Updates based on ICRMA FY25 Budget 006-190-0000-4830 LIABILITY INS REQUIREMENTS 1,216,341 1,425,836 209,495 SIF Updates based on ICRMA FY25 Budget Total Expenditure Adjustments 2,075,000 2,143,179 68,179 Revised Expenditure Total 2,393,179
Operating Surplus(Deficit) 51,926
Ending Fund Balance: 295,097
Beginning Fund Balance: 15,103
Proposed Revenue Total 2,000
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 2,000
Proposed Expenditure Total
Proposed Revised
Account - Description Appropriation Appropriation Difference 013-370-0000-4310 DEPARTMENT SUPPLIES - 12,500 12,500 Citywide Signage Updates Total Expenditure Adjustments - 12,500 12,500
Revised Expenditure Total 12,500
Operating Surplus(Deficit) (10,500)
Ending Fund Balance: 4,603
006 - SELF INSURANCE FUND
013 - TRAFFIC SAFETY FUND
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January 6, 2025 Special & Regular Meeting Page 537 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: -
Proposed Revenue Total 54,837
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 54,837
Proposed Expenditure Total
Proposed Revised
Account - Description Appropriation Appropriation Difference 028-155-0000-41XX PERSONNEL COSTS - 32,837 32,837 Revised Labor Distribution (Housing Coord.) 028-155-0000-4270 PROFESSIONAL SERVICES - 12,000 12,000 Homeless Outreach Initiatives 028-155-0000-4300 DEPARTMENT SUPPLIES - 10,000 10,000 Homeless Outreach Initiatives Total Expenditure Adjustments - 54,837 54,837
Revised Expenditure Total 54,837
Operating Surplus(Deficit) 0
Ending Fund Balance: -
Beginning Fund Balance: 959,231
Proposed Revenue Total 787,308
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 787,308
Proposed Expenditure Total 736,135
Proposed Revised
Account - Description Appropriation Appropriation Difference 041-320-0000-41XX PERSONNEL COSTS 787,308 765,496 (21,812) Revised Labor Distribution (City Mechanic) Total Expenditure Adjustments 787,308 765,496 (21,812)
Revised Expenditure Total 714,323
Operating Surplus(Deficit) 72,985
Ending Fund Balance: 1,032,216
028 - MEASURE H
041 - EQUIPMENT REPLACEMENT FUND
6 






 

 

 
January 6, 2025 Special & Regular Meeting Page 538 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: -
Proposed Revenue Total 1,756,667
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 1,756,667
Proposed Expenditure Total 1,721,507
Proposed Revised
Account - Description Appropriation Appropriation Difference 043-390-0000-4260 CONTRACTUAL SERVICES 259,505 262,805 3,300 Rec Park Gym Floor Recoating (biannual maint.) Total Expenditure Adjustments 259,505 262,805 3,300
Revised Expenditure Total 1,724,807
Operating Surplus(Deficit) 31,860
Ending Fund Balance: 31,860
Beginning Fund Balance: 627,088
Proposed Revenue Total 5,785,000
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 5,785,000
Proposed Expenditure Total 5,422,565
Proposed Revised
Account - Description Appropriation Appropriation Difference 070-381-0000-41XX PERSONNEL COSTS 542,528 657,528 115,000 New Position: Water System Operator Total Expenditure Adjustments 542,528 657,528 115,000
Revised Expenditure Total 5,537,565
Operating Surplus(Deficit) 247,435
Ending Fund Balance: 874,523
070 - WATER FUND
043 - FACILITY MAINTENANCE FUND
7 






 

 

 
January 6, 2025 Special & Regular Meeting Page 539 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: 3,502,633
Proposed Revenue Total 4,200,000
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 4,200,000
Proposed Expenditure Total 6,124,699
Proposed Revised
Account - Description Appropriation Appropriation Difference 072-360-0000-4500 CAPITAL EQUIPMENT 29,481 134,481 105,000 Backhoe Loader (50% GF - 50% Sewer) 072-365-0000-4300 DEPARTMENT SUPPLIES - 8,500 8,500 Purchase 10 Sewer Manholes and Rings Total Expenditure Adjustments 29,481 142,981 113,500
Revised Expenditure Total 6,238,199
Operating Surplus(Deficit) (2,038,199)
Ending Fund Balance: 1,464,434
Beginning Fund Balance: 159,742
Proposed Revenue Total 202,750
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 202,750
Proposed Expenditure Total 152,532
Proposed Revised
Account - Description Appropriation Appropriation Difference 074-320-0000-41XX PERSONNEL COSTS 14,546 36,362 21,816 Revised Labor Distribution (City Mechanic) Total Expenditure Adjustments 14,546 36,362 21,816
Revised Expenditure Total 174,348
Operating Surplus(Deficit) 28,402
Ending Fund Balance: 188,144
074 - COMPRESSED NATURAL GAS FUND
072 - SEWER FUND
8 






 

 

 
January 6, 2025 Special & Regular Meeting Page 540 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Project Balance: (225,435)
Proposed Revenue Total -
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total -
Proposed Expenditure Total -
Proposed Revised
Account - Description Appropriation Appropriation Difference 110-222-3938-4300 DEPARTMENT SUPPLIES - 11,937 11,937 Narcotics Incinerator/Drug Disposal Program Total Expenditure Adjustments - 11,937 11,937
Revised Expenditure Total 11,937
Operating Surplus(Deficit) (11,937)
Ending Project Balance: (237,372)
110 - OPERATING GRANTS
9 






 

 

 
January 6, 2025 Special & Regular Meeting Page 541 of 814 City of San Fernando Exhibit “1”
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
2024-2025 ARPA SPENDING PLAN

ITEM STATUS PROJECT/PROGRAM APPROVED
1 Complete Annual Street Repavement - Phase II 1,007,232 2 Complete COVID-19 Relief/Response Reimbursement 205,940 3 Complete Layne Park Revitalization Project 200,341
4 Complete Council Chambers/AV Upgrade 24,981
5 In Progress Upper Reservoir Project 850,000
6 In Progress Homeless Outreach Services 300,000
7 In Progress Pioneer Park Project 254,961
8 In Progress Downtown Master Plan 250,000
9 In Progress Annual Street Repavement - Phase III 250,000 10 In Progress Technology Improvements 179,845
11 In Progress Las Palmas & Recreation Parks Generator Project 150,000 12 In Progress City Mobile App - Virtual San Fernando 148,200 13 In Progress Feasibility Study - New City Park Space 50,000 14 Planning Stage Sidewalk Repairs 1,071,839
15 Planning Stage First Time Homebuyer Support & Rehab Loan Revolving Fund 100,000
16 Planning Stage Las Palmas HVAC Project 400,000
17 Planning Stage Citywide Curb Repainting 200,000
18 Planning Stage City Hall Beautification 100,000
19 Planning Stage Las Palmas Server Room Transition 50,000 20 Planning Stage Wi-Fi at Las Palmas & Recreation Parks w/Computer Rooms 25,000
Total $ 5,818,339
10 






 

 

 
January 6, 2025 Special & Regular Meeting Page 542 of 814 EXHIBIT "2"
RES. NO. 8318
FUND
NO. FUND NAME
Actual
Beginning
Balance
July 1, 2023
Adjusted
Revenues
FY 2023-2024
Adjusted
Expenditures
FY 2023-2024
Adjusted
Ending Balance
June 30, 2024
Proposed
Revenues
FY 2024-2025
Transfers
In
Total
Resources
Proposed
Operating
Expenditures
FY 2024-2025
Capital
Expense
Transfers
Out
Total
Requirements
Estimated
Ending Balance
June 30, 2025
General Fund:
001 General Fund 10,282,877 $ 26,278,215 26,559,357 10,001,735 $ 25,782,085 $ 2,273,723 28,055,808 27,481,292 105,000 460,000 28,046,292 10,011,251 $ Total General Fund: 10,282,877 $ 26,278,215 26,559,357 10,001,735 $ 25,782,085 $ 2,273,723 $ 28,055,808 27,481,292 105,000 460,000 28,046,292 10,011,251 $ Special Revenue Funds:
002 Supplemental Law Enforcement Services 209,295 $ 150,000 150,000 209,295 $ 150,000 $ - 150,000 50,000 - 150,000 200,000 159,295 $ 007 Proposition "A" - Transit Development Fund 350,244 $ 689,224 669,570 369,898 $ 662,110 $ - 662,110 599,712 - 62,398 662,110 369,898 $ 008 Proposition "C" - Transit Development Fund 272,112 $ 563,814 696,842 139,084 $ 547,959 $ - 547,959 224,540 350,000 18,774 593,314 93,729 $ 009 Proposition "C" - Discretionary 21,305 $ - - 21,305 $ - $ - - - - - - 21,305010 Grant Fund (8,501,763) $ 40,277,068 33,560,681 (1,785,376) $ - $ - - - - - - (1,785,376) $ 011 State Gas Tax Fund - $ 674,693 674,693 - $ 656,813 $ - 656,813 277,886 - 277,886 555,772 101,041 012 Measure R Fund 498,919 $ 422,860 845,142 76,636 $ 410,969 $ - 410,969 179,938 257,025 - 436,963 50,642 $ 013 Traffic Safety Fund 12,603 $ 2,500 - 15,103 $ 2,000 $ - 2,000 12,500 - - 12,500 4,603 $ 014 Cash In-Lieu of Parking 497,484 $ - - 497,484 $ - $ - - - - - - 497,484 $ 015 Local Transportation Fund (SB 325) (37,305) $ 37,305 - - $ 40,435 $ - 40,435 - 37,935 - 37,935 2,500 $ 016 Air Quality Management District Fund 172,842 $ 28,000 - 200,842 $ 30,000 $ - 30,000 - - - - 230,842 $ 017 Recreation Self Sustaining Fund (30,673) $ 315,660 310,763 (25,776) $ 252,800 $ - 252,800 226,602 - - 226,602 422 $ 018 Retirement Fund 10,370,215 $ 4,980,123 5,388,197 9,962,141 $ 5,245,000 $ 201,201 5,446,201 4,839,550 - 489,580 5,329,130 10,079,212 $ 019 Quimby Act Fees 33,844 $ - - 33,844 $ - $ - - - - - - 33,844 $ 020 State Asset Seizure 308 $ - - 308 $ -$ - - - - - - 308 $ 021 Federal Asset Seizure 174 $ - - 174 $ -$ - - - - - - 174 $ 022 STPL 246,806 $ - 246,806 0 $ - $ - - - - - - 0 $ 023 Measure W Fund - SCW Program 464,124 $ 283,000 689,859 57,266 $ 275,000 $ - 275,000 - 170,000 12,401 182,401 149,865 $ 024 Measure M Fund 388,535 $ 450,000 709,777 128,758 $ 465,765 $ - 465,765 - 450,000 - 450,000 144,523 $ 025 Road Maintenance and Rehab (SB1) 203,331 $ 584,584 872,429 (84,514) $ 605,208 $ - 605,208 - 500,000 - 500,000 20,694 $ 026 Community Development Block Grant - $ 86,503 86,503 - $ - $ - - - - - - -$ 027 Street Lighting 469,156 $ 325,000 345,388 448,768 $ 325,000 $ - 325,000 199,155 - 31,269 230,424 543,344 $ 028 Measure H - $ 25,576 25,576 - $ 54,837 $ - 54,837 54,837 - - 54,837 -$ 029 Parking Maintenance Operations 340,919 $ 204,550 338,049 207,420 $ 210,050 $ - 210,050 229,768 50,000 35,052 314,820 102,650 $ 030 Mall Maintenance Operations (158,523) $ 53,000 - (105,523) $ 60,000 $ - 60,000 - - - - (45,523) $ 032 Capital Outlay 1,483,638 $ - 1,427,290 56,348 $ - $ - - - - - - 56,348 $ 050 Pavement Fund 13,734 $ - - 13,734 $ - $ - - - - - - 13,734 $ 053 Community Investment Fund 28,507 $ 35,000 35,000 28,507 $ 10,000 $ - 10,000 10,000 - - 10,000 28,507 $ 055 Comm. Development Surcharge Fund 166,049 $ 50,000 38,102 177,947 $ 72,000 $ - 72,000 38,500 - 1,852 40,352 209,595 $ 094 Low Income Housing 3,416,646 $ 700 108,865 3,308,481 $ - $ - - 107,009 - - 107,009 3,201,472 $ 101 AB109 Task Force Fund 14,127 $ - - 14,127 $ - $ - - - - - - 14,127 $ 108 California Arts Council 4,330 $ 25,000 29,330 - $ - $ - - - - - - -$ 109 National Endowment for the Arts 12,614 $ 55,000 59,866 7,748 $ - $ - - - - - - 7,748 $ 110 Operating Grants (775,907) $ 3,520,970 2,970,498 (225,435) $ - $ - - - - - - (225,435) $ 111 DUI Avoid Campaign 3,056 $ - - 3,056 $ - $ - - - - - - 3,056 $ 119 Office of Comm. Oriented Policing (12,053) $ 12,053 - 0 $ - $ - - - - - - 0 $ 120 ABC Alcohol Beverage Control Grant - $ - - - $ - $ - - - - - - -$ 121 American Rescue Plan Act 4,311,740 $ - 4,311,740 (0) $ - $ - - 11,937 - - 11,937 (11,937) $ Total Special Revenue Funds: 14,490,434 $ 53,852,183 $ 54,590,967 $ 13,751,651 $ 10,075,946 $ 201,201 10,277,147 7,061,934 1,814,960 1,079,212 9,956,107 14,072,691 $

CITY OF SAN FERNANDO CITY OF SAN FERNANDO
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January 6, 2025 Special & Regular Meeting Page 543 of 814 EXHIBIT "2"
RES. NO. 8318
FUND
NO. FUND NAME
Actual
Beginning
Balance
July 1, 2023
Adjusted
Revenues
FY 2023-2024
Adjusted
Expenditures
FY 2023-2024
Adjusted
Ending Balance
June 30, 2024
Proposed
Revenues
FY 2024-2025
Transfers
In
Total
Resources
Proposed
Operating
Expenditures
FY 2024-2025
Capital
Expense
Transfers
Out
Total
Requirements
Estimated
Ending Balance
June 30, 2025

CITY OF SAN FERNANDO CITY OF SAN FERNANDO
Enterprise and Internal Service Funds:
006 Self Insurance 410,334 $ 3,842,837 4,010,000 243,171 $ 2,300,106 $ 145,000 2,445,106 2,393,179 - - 2,393,179 295,098 $ 041 Equipment Maintenance/Replacement 934,737 $ 842,025 817,531 959,231 $ 687,308 $ 100,000 787,308 529,682 184,641 - 714,323 1,032,217 $ 043 Facility Maintenance (111,933) $ 1,855,361 1,743,428 - $ 1,608,000 $ 148,667 1,756,667 1,724,807 - - 1,724,807 31,860 $ 070 Water 4,023,809 $ 5,750,948 9,147,669 627,088 $ 5,785,000 $ - 5,785,000 4,212,347 483,430 841,788 5,537,565 874,523 $ 072 Sewer 3,908,052 $ 4,200,729 4,606,148 3,502,633 $ 4,200,000 $ - 4,200,000 3,026,490 2,737,981 473,728 6,238,199 1,464,434 $ 073 Refuse/Environmental 43,120 $ - - 43,120 $ - $ - - 38,000 - - 38,000 5,120 $ 074 Compressed Natural Gas 104,168 $ 169,000 113,426 159,742 $ 202,750 $ - 202,750 160,485 - 13,863 174,348 188,144 $ 9,312,287 $ 16,660,900 $ 20,438,202 $ 5,534,985 $ 14,783,164 $ 393,667 15,176,831 12,084,990 3,406,052 1,329,379 16,820,421 3,891,395 $ TOTAL ALL CITY FUNDS: 34,085,598 $ 96,791,298 101,588,526 29,288,370 $ 50,641,195 $ 2,868,591 53,509,786 46,628,216 5,326,012 2,868,591 54,822,820 27,975,337 $ Total Enterprise and Internal Service Funds:
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January 6, 2025 Special & Regular Meeting Page 544 of 814 EXHIBIT "3"
RES. NO. 8318
Personnel Operating
Capital
Expenses
Internal
Svs. Chrg. Total Budget
001 General Fund 17,750,841 6,978,391 105,000 3,212,060 28,046,292 $ 17,750,841 $ 6,978,391 $ 105,000 $ 3,212,060 $ 28,046,292 Personnel Operating
Capital
Expenses
Transfers
Out Total Budget
002 SLESF - - 200,000 - 200,000
007 Proposition A 71,501 590,609 - 662,110 -
008 Proposition C 243,314 - 350,000 593,314 -
009 Proposition C - Discretionary - - - - -
010 Capital Grants - - - - -
011 State Gas Tax 305,772 - 250,000 - 555,772
012 Measure R 179,938 - 257,025 436,963 -
013 Traffic Safety - - - 12,500 12,500
014 Cash In-Lieu of Parking - - - - -
015 Local Transportation - - 37,935 - 37,935
016 AQMD - - - - -
017 Recreation Self Sustaining 75,222 151,380 - 226,602 - 018 Retirement 4,829,550 10,000 489,580 - 5,329,130
019 Quimby Act - - - - -
020 State Asset Seizure - - - - -
021 Federal Asset Seizure - - - - -
022 STPL - - - - -
023 Measure W - 12,401 170,000 182,401 -
024 Measure M - 450,000 - 450,000 -
025 Road Maintenance and Rehab Act - 500,000 - 500,000 - 026 CDBG - - - - -
027 Street Lighting 82,905 147,519 - 230,424
028 Measure H - 54,837 - - 54,837
029 Parking and Maintenance Operations 130,968 133,852 50,000 314,820 030 Mall Maintenance Operations - - - - -
032 Capital Outlay Fund - - - - -
050 Pavement Fund - - - - -
053 Community Investment Fund - 10,000 - - 10,000
055 Comm. Dev. Surcharge Fund - 40,352 - - 40,352
094 Low/Mod Income Housing Fund 32,009 75,000 - 107,009 - 101 AB109 Task Force Fund - - - - -
108 California Arts Council - - - - -
109 National Endowment for the Arts - - - - -
110 Operating Grants - 11,937 - - 11,937
111 DUI Avoid Campaign - - - - -
119 Office of Comm. Oriented Policing - - - - -
120 Alcohol Beverage Control Grant - - - - -
121 American Rescue Plan Act Fund - - - - -
Total Special Funds 5,222,155 1,966,911 1,814,960 952,080 9,956,107

CITY OF SAN FERNANDO

GOVERNMENTAL, SPECIAL AND PROPRIETARY FUNDS
FISCAL YEAR 2024-2025
The total budget for Governmental, Special and Proprietary Funds. This summary provides an overview of each fund's budget in each of the four main categories: Personnel, Maintenance and Operating Expenses (M & O), Capital/Transfers, and Internal Service Charges.

Special Funds
Governmental Funds

SUMMARY OF APPROPRIATIONS BY FUND - BY TYPE
Total General Fund
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January 6, 2025 Special & Regular Meeting Page 545 of 814 EXHIBIT "3"
RES. NO. 8318

CITY OF SAN FERNANDO

GOVERNMENTAL, SPECIAL AND PROPRIETARY FUNDS
FISCAL YEAR 2024-2025

SUMMARY OF APPROPRIATIONS BY FUND - BY TYPE
Personnel Operating
Capital
Expenses
Internal
Svs. Chrg. Total Budget
006 Self Insurance Fund 2,393,179 - - 2,393,179 -
041 Equipment Maint/Replacement 232,772 280,150 184,641 16,760 714,323 043 Facility Maintenance 827,897 718,555 178,355 - 1,724,807 070 Water 2,296,799 2,330,555 483,430 426,781 5,537,565 072 Sewer 830,472 2,468,829 2,737,981 200,918 6,238,199 073 Refuse - 38,000 - - 38,000
074 Compressed Natural Gas 36,362 136,063 - 1,923 174,348 Total Proprietary Funds 4,224,302 8,365,331 3,406,052 824,737 16,820,421 $ 27,197,298 $ 17,310,633 $ 5,326,012 $ 4,988,876 $ 54,822,820 Proprietary Funds
Total Citywide Expenditures
Personnel
50%
Operating
31%
Capital
Expenses
10%
Internal
Svs. Chrg.
9%
Citywide Expenses by Type
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January 6, 2025 Special & Regular Meeting Page 546 of 814 EXHIBIT "4"
RES. NO. 8318
General Fund 2021 2022 2023 2024 2025
Revenue Actual Actual Actual Adjusted Proposed
Property Taxes 3,149,176 3,198,090 4,329,484 3,245,000 4,124,081 Sales and Other Taxes 13,141,929 15,404,302 15,704,741 15,684,475 15,671,923 Licenses and Permits 361,279 337,429 506,341 418,500 380,000 Fines and Forfeitures 498,845 433,689 418,240 444,000 425,000 Interest & Rental Income 581,430 65,778 591,106 701,761 705,000 From Other Agencies 2,818,554 2,964,015 3,142,765 2,853,000 3,452,500 Charges for Service 2,047,671 2,110,888 2,034,443 2,311,479 2,689,804 Miscellaneous Revenue 40,621 50,426 50,689 50,500 55,000 Other Revenue 2,272,556 512,186 577,233 569,500 552,500 Total Revenue $ 24,912,062 $ 25,076,804 $ 27,355,041 $ 26,278,215 $ 28,055,808

CITY OF SAN FERNANDO

GENERAL FUND
SUMMARY OF REVENUE BY TYPE - 5 YEAR HISTORY
FISCAL YEAR 2024-2025
Property Taxes
15%
Sales and Other Taxes
56%
Licenses and
Permits
1%
Fines and
Forfeitures
2%
Interest &
Rental Income
2%
From Other Agencies
12%
Charges for
Service
10%
Miscellaneous
Rev.
>1% Other
Revenue
2%
15 






 

 

 
January 6, 2025 Special & Regular Meeting Page 547 of 814 EXHIBIT "5"
RES. NO. 8318
Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-101 City Council 92,500 154,757 - 20,832 268,089
01-105 Administration 661,188 32,393 76,081 - 769,662
01-106 Personnel - - - - -
01-107 Economic Development 267,609 56,600 26,984 - 351,193 01-110 City Attorney 275,625 - - 275,625 -
01-112 Labor Attorney - - - - -
01-500 Fire Services - Contract - 3,350,000 - - 3,350,000 Total City Manager's Office 1,083,554 3,807,118 123,897 - 5,014,569 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-115 City Clerk 345,670 37,444 43,635 - 426,749
01-116 Elections 63,000 - - 63,000 -
Total City Clerk Department 345,670 100,444 43,635 - 489,749 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-130 Finance 766,275 214,514 103,253 - 1,084,042
01-133 Human Resources 459,014 56,435 70,554 - 586,003
01-135 Information Technology 182,735 713,719 22,357 - 918,811 01-180 Retirement Health Premiums 1,500,000 - - - 1,500,000 01-190 Non-Departmental 448,555 388,978 467,418 - 1,304,951 01-112 Labor Attorney 79,375 - - 79,375 -
Total Administrative Services 3,356,579 1,453,021 663,582 - 5,473,182 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-140 Building and Safety 145,546 298,761 20,330 - 464,637 01-150 Planning/Administration 487,560 50,400 43,887 - 581,847 01-152 Community Preservation 541,215 45,100 121,891 - 708,206 01-155 Low/Moderate Income Housing 5,500 146,150 - 25,196 176,846 Total Community Development 1,320,471 399,761 211,304 - 1,931,536 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-222 Police Admin 1,147,002 257,249 214,905 - 1,619,156 01-224 Detectives 813,091 26,116 222,825 - 1,062,032
01-225 Patrol 6,322,046 112,890 990,513 - 7,425,449
01-226 Reserves/Explorers 75,665 13,350 23,953 - 112,968 01-230 Community Service 243,851 315 50,478 - 294,644
01-250 Emergency Services - 5,250 - - 5,250
Total Police Department 8,601,655 415,170 1,502,674 - 10,519,499

CITY CLERK

CITY MANAGER'S OFFICE

COMMUNITY DEVELOPMENT

ADMINISTRATIVE SERVICES
POLICE

CITY OF SAN FERNANDO

GENERAL FUND

SUMMARY OF APPROPRIATIONS BY DIVISION - BY TYPE
FISCAL YEAR 2024-2025
The total budget for each General Fund division, by department. This summary provides an overview of each division's budget in each of the four main categories: Personnel, Maintenance and Operating Expenses (M & O), Capital/Transfers, and Internal Service Charges.
16 






 

 

 
January 6, 2025 Special & Regular Meeting Page 548 of 814 EXHIBIT "5"
RES. NO. 8318

CITY OF SAN FERNANDO

GENERAL FUND

SUMMARY OF APPROPRIATIONS BY DIVISION - BY TYPE
FISCAL YEAR 2024-2025
The total budget for each General Fund division, by department. This summary provides an overview of each division's budget in each of the four main categories: Personnel, Maintenance and Operating Expenses (M & O), Capital/Transfers, and Internal Service Charges.

Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-310 Administration 549,736 228,727 105,000 72,856 956,319 01-311 Street Maintenance 634,934 151,568 177,292 - 963,794 01-312 Graffiti Removal 46,335 12,520 10,273 - 69,128
01-343 Street Sweeping 36,435 - - 36,435 -
01-346 Streets, Trees, & Parkways 138,557 10,500 23,047 - 172,104 01-370 Traffic Safety 162,760 87,208 81,819 - 331,787
01-371 Traffic Signals - - - - -
Total Public Works 1,532,322 526,958 105,000 365,287 2,529,567 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-420 Administration 296,707 66,617 48,414 - 411,738
01-422 Community Services 351,260 17,450 61,291 - 430,001 01-423 Recreation 708,719 20,173 163,754 - 892,646
01-424 Cultural Arts and Special Events 171,680 153,904 - 28,222 353,806 Total Recreation & Comm Services 1,510,590 275,920 - 301,681 2,088,191 TOTAL GENERAL FUND 17,750,841 $ 6,978,391 $ 105,000 $ 3,212,060 $ 28,046,292 $ *Excludes Special Revenue and Enterprise Funded expenditures.

RECREATION & COMM SERVICES

PUBLIC WORKS
Personnel
63%
Operating
25%
Internal Svc. Chrg.
12%
General Fund Expenses by Type
17 






 

 

 
January 6, 2025 Special & Regular Meeting Page 549 of 814 Section VI.

Capital Improvement
Program
Fiscal Year 2024-2025
&
Fiscal Year 2025-2026

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January 6, 2025 Special & Regular Meeting Page 550 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Capital Improvement Program
Project Status (FY2024-25 and FY2025-26)
Road Infrastructure Projects
Project
Number Project Name Program Year Strategic Goals
FY2024-25 FY2025-26
0560 Phase 3:Annual Street
Resurfacing Project $2,411,228 TBD VI.2.a – Street Resurfacing 0560 Phase 4:Annual Street
Resurfacing Project $1,255,208 TBD VI.2.a – Street Resurfacing 0175 Phase 2: Bus Shelter
Project $313,520 One Time V.5 – Beautify and Update Bus Stops 0550/0551 Pacoima Wash
Bikeway Project $4,392,491 V.7 – Improve City’s Trail Network 0567 Phase 2: Pacoima
Wash Bikeway Project $5,773,530 V.7 – Improve City’s Trail Network 0510 Citywide Traffic Signal
Synchronization
Project
$982,250 One Time V – Reducing Traffic Congestion
0562 HSIP Cycle 8 Traffic
Signal Improvements $1,721,227 One Time V – Reducing Traffic Congestion 0847 Carlisle Green Alley
Project $3,482,535
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
0671
Pioneer Park
Playground
Renovations Project
$447,961
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
0156 Las Palmas Park
Revitalization Project $3,703,261
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
TBD Sidewalk Repair
Project $500,000 TBD
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
0525 Fixed Route ADA
Improvements Project $833,000 One Time V – Reducing Traffic Congestion, V.3 – Pedestrian-focused 19 






 

 

 
January 6, 2025 Special & Regular Meeting Page 551 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
TBD Parking Meter
Upgrade Project $150.000 TBD
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
Water System Projects
Project
Number Project Name Program Year Strategic Goals
FY2024-25 FY2025-26
0716 Reservoir 4
Replacement Project $7,702,901 One Time IV.3 – Water Storage Improvements 0857 Nitrate Treatment
System: Well 2A $6,777,984 TBD IV.3.e – Continue to use 100% local groundwater supply TBD Water Master Plan $100,000 Every Five
years
Water Master Plan Water System
Assesment
TBD Water and Sewer Rate
Study $50,000 Every Five years Water & Sewer Rate Study TBD Lead Service
Replacement Program $50,000 $50,000 Lead Service Replacement Program TBD Meter Replacement
Program ON GOING $85,000 $85,000 Meter Replacement Program - ON GOING TBD Fire Hydrant Upgrade
Program – ON GOING $50,000 $50,000
Fire Hydrant Upgrade Program –

ON GOING
Sewer System Projects
Project
Number Project Name Program Year Strategic Goals
FY2024-25 FY2025-26
TBD City-Wide CCTV
Project $150,000 TBD Sewer Line Monitoring
TBD Sanitary Sewer Master
Plan Project $250,000 Every Five years Sewer Study
TBD Sewer Line
Replacement Project $1,095,000 TBD Sewer Line Replacement

20 






 

 

 
January 6, 2025 Special & Regular Meeting Page 552 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Road Infrastructure
Program
Fiscal Year 2024-2025
&
Fiscal Year 2025-2026

21 






 

 

 
January 6, 2025 Special & Regular Meeting Page 553 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Phase 3: Annual Street Resurfacing Project
Program Years: FY2024-25
Strategic Goals: VI.2.a – Street Resurfacing
Project: 0560

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
SB1 025-3623-0560 $715,000 $350,000
Measure R 012-3210-0560 $145,000
Measure M 024-3210-0560 $345,000
Prop C 008-3210-0000 $200,000
State Gas Tax 011-3850-0560 $144,242
Capital Outlay 032-3970-0560 $101,908
STP-L 022-3664-0560 $159,313
ARPA 121-3668-3689 $250,000
Subtotals from previous and new
Fiscal Years:
$2,060,463 $350,000
Total Sources (Phase 3): $2,411,228
USES
Activity Account Number Cost
Design 012-311-0560-4600 $59,759
Construction Management 012/032-311-0560-4600 $191,260
Construction – Phase 3 including
Optional Work
025/110/024/011-311-0560-4600 $1,800,174
Contingency 008/022-311-0560-4600 $360,035

Total Uses: $2,411,228
Project Description: Phase 3 of the Annual Street Resurfacing Project will focus on approximately two miles of streets that are moderately-to-significantly deteriorated with cracks and potholes, so a more robust three-step slurry seal process will be performed. These are streets that typically require an overlay treatment, which involves cold milling existing asphalt and placement of new asphalt. This three-step process involves multiple layers of asphalt slurry that help to fill, level, and create a more acceptable travel surface to the road at a significant reduction in price, when compared to traditional overlays.

Schedule: Construction has been awarded. Construction will begin June/July 2024 and be completed by October 2024.
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January 6, 2025 Special & Regular Meeting Page 554 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Phase 4: Annual Street Resurfacing Project
Program Years: FY2024-25
Strategic Goals: VI.2.a – Street Resurfacing
Project: 0560

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
(estimated)
SB1 025-3623-0560 $150,000 $600,000
Measure R 012-3210-0560 $255,000 TBD
Measure M 024-3210-0560 $450,000 TBD
Prop C 008-3210-0000 $350,000 TBD
Pavement Management Fund 050-3800-0000 $13,734 0

Total Sources (FY 2024-25): $1,218,734
USES
Activity Account Number Cost
Pavement Design/Construction
Management
012/008-311-0560-4600 $265,208
Street Construction 024/025/008/050-311-0560-4600 $863,526 Contingency 008-311-0560-4600 $90,000

Total Uses: $1,218,734
Project Description: The project will consist of 2-Step and 3-Step Slurry Seal treatments. It has yet to be determined the total miles of streets that will be treated.

Schedule: Design phase for the project is expected to begin in August 2024. Bid process expected begin in October 2024 with construction kicking off in January 2025.

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January 6, 2025 Special & Regular Meeting Page 555 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Phase 2 Bus Shelter Project
Program Years: FY2024-25
Strategic Goals: V.5 – Beautify and Update Bus Stops
Project: 0175

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
FTA 5309 Grant 010-3686-0175 $250,816 $0
Prop C 008-3686-0175 $62,704 $0
Subtotals from previous and new Fiscal
Years:
$313,520 $0
Total Sources: $313,520
USES
Activity Account Number Cost
Construction 010-311-0175-4600 $250,816
Match requirement 008-313-0175-4600 $62,704
Total Uses: $313,520
Project Description: The City is using the remainder of FTA funds left over from the Phase 1 Bus Shelter project to upgrade approximately eight (8) bus stops by adding shade structures and other bus stop modifications to improve the quality and comfort of passengers waiting for the bus.

Schedule: Procurement process for contractor will be completed by June 2024. Construction of new shade structures and bus stop improvements will be completed by Spring 2025. 24 






 

 

 
January 6, 2025 Special & Regular Meeting Page 556 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Pacoima Wash Bikeway Project
Program Years: FY 2024-25
Strategic Goals: V.7 – Improve City’s Trail Network
Project: 0550/0551/0549/0647

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
CMAQ 010-3686-0549 $1,513,000 $0
ATP Cycle 3 010-3686-0550 $973,000 $0
AQMD/MSRC AB2726 010-3686-0551 $354,000 $0
Measure R 012-3210-0551 $398,000 $0
Measure M 024-3210-0551 $217,000 $0
SMMC Grant 010-3686-0647 $937,491 $0
Caltrans Grant (Assemblywoman Luz
Rivas)
010-3686-0567 $2,647,432

Subtotals from previous and new Fiscal
Years: $7,039,923 $0
Total Sources: $7,039,923
USES
Activity Account Number Cost
Construction (Toro) 010/012/024-311-XXXX-4600 $6,172,658 Construction Management (Willdan) 010/012/024-311-XXXX-4600 $777,939 Studio-MLA 010/012/024-311-XXXX-4600 $89,326

Total Uses: $7,039,923
Project Description: Construction of new bike path that extends a 1.34-mile length of the Pacoima Wash within the City of San Fernando, from 4th Street to 8th Street. It will also include a pedestrian/bike bridge over the Pacoima Wash at 8th Street, new fencing, lighting, wayfinding signage, and a bioretention swale.

Schedule: Construction is 85 percent complete. Scheduled to be 100 percent complete in August 2024. 25 






 

 

 
January 6, 2025 Special & Regular Meeting Page 557 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Pacoima Wash Connect Bikeway Project (Phase 2)
Program Years: FY2024-25
Strategic Goals: V.7 – Improve City’s Trail Network
Project: 0567

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
State Budget Allocation
(Assemblywoman Luz Rivas)
010-3656-0567 $5,773,530 $0
$0
Subtotals from previous and new Fiscal
Years:
$5,773,530 $0
Total Sources: $5,773,530
USES
Activity Account Number Cost
Design 010-311-0567-4600 $250,000
Construction Management, Inspections 010-311-0567-4600 $300,000 Construction 010-311-0567-4600 $5,200,000
Contingency 010-311-0567-4600 $780,000
On-Call Engineer Administration 010-311-0567-4600 $23,530

Total Uses: $5,773,530
Project Description: A new bridge along west bank of the Pacoima Wash on Foothill Blvd. between Griswald and Eighth Street; New bikeway along the east bank of the Pacoima Wash from Eighth Street to Foothill Blvd; Solar lights along path; Decorative gate entrances; Landscaping.

Schedule: Procure consultant to design project by October 2024 and complete design by June 2025. 26 






 

 

 
January 6, 2025 Special & Regular Meeting Page 558 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Citywide Traffic Signal Synchronization Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion
Project: 0510

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
Prop C 25% Grant 009-3686-0510 $775,376 $0
Measure M 024-3210-0510 $16,884 $0
Subtotals from previous and new Fiscal
Years:
$792,260 $0
New Funds (FY 24-25)
Street Lighting Fund 027-3110-0000 $190,000 $0

Subtotals from new funding: $190,000 $0
Total Sources: $982,250
USES
Activity Account Number Cost
Design (Completed) $0
Construction Engineering 009/024-371-0510-4600 $95,625
Construction 012/024-371-0510-4600 $853,124
Project Administration 012/024-371-0510-4600 $33,501
Total Uses: $982,250
Project Description: The proposed project will improve the flow of traffic along two major northsouth arterials and four major east-west arterials within the City as well as improve the efficiency of LACMTA bus line operations by providing bus improvements that will reduce traffic queuing.

The project consists of the synchronization of 35 signalized intersections along the following arterials within the City of San Fernando: Truman Street, Hubbard Street, Maclay Avenue, Glenoaks Boulevard, Brand Boulevard and San Fernando Mission Boulevard.

Schedule: Award construction contract August 2024; begin construction in September 2024; complete project March 2025.
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January 6, 2025 Special & Regular Meeting Page 559 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: HSIP Cycle 8 Traffic Signal Improvements
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion
Project: 0562

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
HSIP Grant 010-3686-0562 $1,549,176 $0
Measure M 024-3210-0562 $30,481 $0
Measure R 012-3210-0562 $95,000 $0

Total Sources: $1,674,657
USES
Activity Account Number Cost
Construction Management/Inspection/
Testing/Labor Compliance
010-311-0562-4600 $245,984
Construction 010-311-0562-4600 $1,229,430
Construction Contingency 010/012/024/-311-0562-4600 $122,943 Staff Oversight/Grant Administration 012/024-311-0562-4600 $61,000

Total Uses: $1,659,357
Project Description: The project includes the installation of larger signal heads, additional street lighting and protected left turn signal phases where left turns currently exist and all appurtenant work necessary to have a fully functional system. A total of nine intersection form part of this project. The intersections include: First Street at Hubbard Avenue; First Street at N Maclay Avenue; San Fernando Road at N Brand Boulevard; San Fernando Road at N Maclay Avenue; San Fernando Road at Hubbard Avenue; Truman Street at Wolfkskill Street; Truman Street at N Brand Boulevard; Truman Street at N Maclay Avenue and Truman Street at Hubbard Avenue.

Schedule: Design is complete for this project. Expecting to receive E76 from Caltrans by September 2023. Construction contract will be awarded by December 2023. Construction will be completed by Fall 2024.

28 






 

 

 
January 6, 2025 Special & Regular Meeting Page 560 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Carlisle Green Alley Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0847

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2025-26
Funds
CNRA – Urban Greening Grant 010-3683-0847 $3,482,535 $0

Total Sources: $3,482,535
USES
Activity Account Number Cost
Design/Construction
Management/Inspection
010-310-0847-4260 $400,000
Construction 010-310-0847-4600 $3,082,535

Total Uses: $3,482,535
Project Description: The Carlisle Green Alley project transforms an underutilized alley (Carlisle Street) into a new linear greenspace that provides multiple benefits to residents and fulfills the City's goals for resiliency, climate adaptation, and active transportation. This project will include permeable surfaces for groundwater infiltration, trees and native landscaping, a clear bikeway, bioswales, a dedicated pedestrian pathway, and intersection improvements that encourage more walking and biking trips through San Fernando. The transformation of the alley will also address long-standing issues of blight and neglect often associated with alleys, and provide key connections to activity centers such as parks, churches, schools, and the Downtown San Fernando Mall. The project also delivers on a citywide planning effort to green adjacent public parking lots by installing trees and vegetated bioswales in the parking lot at Carlisle and Pico Streets.

Schedule: Design expected to start in second half of 2023. Construction expected to begin by Fall 2024 and be completed by Summer 2025.

29 






 

 

 
January 6, 2025 Special & Regular Meeting Page 561 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Pioneer Park Playground Renovation Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0671

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2025-26
Funds
Playground Grant 010-3697-0671 $192,905 $0
ARPA 121-3668-3689 $254,961 $0

Total Sources: $447,866
USES
Activity Account Number Cost
Design/Construction
Management/Inspection $0
Construction 010/121-423-3643-4600 $447,961

Total Uses: $447,961
Project Description: The Pioneer Park Playground Renovation Project will replace the existing dilapidated play equipment with new ADA accessible inclusive play equipment. In addition, the project will add shading and an outdoor exercise equipment area to the footprint.

Schedule: Currently under design with design to be completed during June 2024. Construction is expected to start in July 2024 and completed in October 2024. 30 






 

 

 
January 6, 2025 Special & Regular Meeting Page 562 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Las Palmas Park Revitalization Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0156

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2025-26
Funds
CNRA 010-3692-0156 $3,703,261 $0

Total Sources: $3,703,261
USES
Activity Account Number Cost
Design/Construction
Management/Inspection
010-422-0156-4600 $0
Construction 010-422-0156-4600 $3,703,261

Total Uses $3,703,261
Project Description: The Revitalization Project includes addition of Multipurpose Athletic Field; (Splash Pad; Tennis/Pickleball Court; Sports Field & Park Lighting.

Renovations of: Play Area; Basketball Court; Baseball Fields; Walking Paths; Picnic Shelters; Outdoor Exercise Equip; Restroom/Concession Bldg.

Schedule: Currently under design with design to be completed during December 2024. Project bid and award will occur January through March 2025. Construction is expected to begin in April 2025 and completed in December 2025.
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January 6, 2025 Special & Regular Meeting Page 563 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: City Sidewalk Repair Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0866

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2025-26
Funds
ARPA 121-3668-3689 $500,000 TBD
TDA Article 3 Funds 015-3695-0866 $37,935 TBD

Total Sources: $537,935
USES
Activity Account Number Cost
Design/Construction
Management/Inspection
015/121/311-0866-4600 $39,800
Construction Management 121-311-0866-4600 $21,735
Inspect/Labor Compliance/Testing 121-311-0866-4600 $38,600 Construction 121-311-0866-4600 $398,000
Contingency 121-311-0866-4600 $39,800

Total Uses: $537,935
Project Description: There are five options for the Sidewalk Project, meeting the $500,000 budget. All five options include wheelchair and sidewalk repairs on San Fernando Road, from Brand Blvd. and Chatsworth Drive, stemming from claim against the City.

Project Options:

1. School side of O’Melveny Elementary School, San Fernando Elementary School, SF Early Education Center and LA County Court.

2. Both sides of Chatsworth Drive, O’Melveny Elementary School.

3. Both sides of Mott Street and O’Melveny Ave., San Fernando Elementary Schools, SF Early Education Center and O’Melveny Elem. School.

4. LA County Court and Parking lot.

5. Various locations, not including schools or Court.

Schedule: Schedule is pending location identification. Once selected, work will be completed before the end of Fiscal Year 2024-25.

32 






 

 

 
January 6, 2025 Special & Regular Meeting Page 564 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Fixed Route ADA Sidewalk Improvements Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0525

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover FY2025-26
Enhanced Mobility for Seniors Grant
(5310)
010-3686-0525 $750,000 $0
STP-L Funds 022-3662/3664/-0000 $83,333 $0

Total Sources: $833,333
USES
Activity Account Number Cost
Design 010-311-0525-4600 $30,864
Construction 010-311-0525-4600 $617,284
Construction Contingency 010-311-0525-4600 $61,728
Construction Engineering 022/010-311-0525-4600 $92,593
Project Administration 010-310-0525-4600 $30,864

Total Uses: $833,333
Project Description: The Project is located at and immediately around three main intersections within the City. The three intersections are:
• Seventh Street and Harding Avenue
• Hubbard Street and Truman Street
• Truman Street between Brand Boulevard and Maclay Street The Project consists of bringing the pedestrian walkways within the stated locations into ADA compliance by making improvements to or installing new curb cuts, sidewalks, accessible pedestrian ramps, wheelchair ramps, drive approaches, and tree parkway.

Schedule: Between July 2024 and September 2024, RFP will be released and construction contract awarded. Construction will begin in October 2024 and is scheduled to complete in January 2025.

33 






 

 

 
January 6, 2025 Special & Regular Meeting Page 565 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Parking Meter Upgrade Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
Parking and Maintenance
Operations
029-3850-0000 $100,000 $50,000

Total Sources: $150,000
USES
Activity Account Number Cost
Purchase and Installation of Meters 029-335-XXXX-4600 $150,000

Total Uses: $150,000
Project Description: Upgrade parking meters in Downtown Mall area, and the meters around courthouse that were not upgraded during phase one of the project, to smart meters.

Schedule: Project will kick-off in July 2024.
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January 6, 2025 Special & Regular Meeting Page 566 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Water System
Capital Improvement
Program
Fiscal Year 2024-2025
&
Fiscal Year 2025-2026
35 






 

 

 
January 6, 2025 Special & Regular Meeting Page 567 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Reservoir 4 Replacement Project
Program Years: FY2024-25
Strategic Goals: IV.3 – Water Storage Improvements
Project: 0716

SOURCES
Fund Account Number Allocation
Carryover
from Previous
Years
FY2024-25
Funds
State of California Funding - DWR 010-3686-0716 $5,000,000 $0 Water Fund 070-3686-0716 $2,702,901 $0
Subtotals from previous and new
Fiscal Years:
$7,702,901 $0
Total Sources: $7,702,901
USES
Activity Account Number Cost
DWR Grant Administration Fee 010-385-0716-4600 $200,000 Grant Match Requirement 070-385-0716-4600 $50,000
Design and Specifications 010-385-0716-4600 $545,345
Construction Management 010-385-0716-4600 $427,746
Construction 010/070-385-0716-4600 $5,890,000
Contingency (10%) 010/070-385-0716-4600 $589,000
Total Uses: $7,702,091
Project Description: This project will replace an existing 1MG concrete reservoir with a new

1.1MG rectangular reservoir. The existing Upper Reservoir is a partially buried, circular reinforced concrete reservoir that was damaged due to seismic activity and has been operating at reduced capacity to avoid leakage. Due to this damage, the reservoir needs to be replaced to protect the public from catastrophic failure during major earthquake or natural disaster, provide increased operational flexibility, and effectively meet water demands.

Schedule: Construction is estimated to be completed by late part of June 2024 or early July 2024

36 






 

 

 
January 6, 2025 Special & Regular Meeting Page 568 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Nitrate Treatment System – Well 2A
Program Years: FY2024-25 and FY2025-26
Strategic Goals: IV.3.e – Continue to use 100% local groundwater supply Project: 0857

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
State Budget Allocation (Senator
Robert Hertzberg
010-3686-0857 $0 $7,000,000
Subtotals from previous and new
Fiscal Years:
$0 $7,750,000
Total Sources: $7,750,000
USES
Activity Account Number Cost
IX Treatment System – Engineering
and Design IX Treatment System for
Well 2A
010-385-0857-4270 $500,000
IX Treatment System – Construction
for IX Treatment System for Well 2A
010-385-0857-4600 $5,000,000
IX Treatment System – Construction
Management for Well 2A
010-385-0857-4600 $500,000
Total Uses: $6,000,000
Project Description: The second phase of the nitrate treatment system at Well 3 will allow for all four wells in the City’s water system to operate and ensure resiliency and a consistent water supply. The ion exchange treatment technology is the same that was developed and installed successfully for Well 7A in 2018. The new system will be installed next to the existing Well 7A system. The two systems combined can treat all the water extracted from Well 3 and Well 7A. A new system is planned for Well 2A. This will require system modifications and additional pipe line extensions to allow the use of a blending plan along with the operational treatment system.

Schedule: Well 3 IX Treatment System was completed and fully operational on March 2024. The timeline for installing and implementing a blending plan along with the IX Treatment System for Well 2A is: Design firm on board (by September 2024); Complete design (by January 2025); Secure additional funds based on completed design (by June 2025); Complete construction and system operational - 12-18 months (by December 2026). The Funding needed to complete the Well 2A project will be approximately $2,250,000.
37 






 

 

 
January 6, 2025 Special & Regular Meeting Page 569 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Water Master Plan and Water Utility Rate Study
Program Years: FY2024-25 & FY2025-26
Strategic Goals: Infrastructure Improvements Analysis and Assessment Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Water Fund 070-3810-0000 $150,000 $0

Total Sources: $150,000
USES
Activity Account Number Cost
Develop Water Master Plan 070-385-XXXX-4260 $100,000
Conduct Water Utility Rate Study 070-385-XXXX-4260 $50,000

Total Uses: $150,000
Project Description: The Water Master Plan and Water & Sewer Rate Study will assess and provide a holistic and forward-thinking strategy that outlines the long term vision and actions necessary to manage a community’s water resource. It serves as a roadmap for asset owners and utilities to ensure the sustainable use and protection of water sources. Through the use of computer modeling and field data, the master plan covers the entire distribution system, provides a comprehensive overview of the system functions, and includes where improvements are needed based on assessments of the system’s capacity and reliability. It will evaluate hydraulic performance and capacity, evaluate the City’s water storage and source of supply, and recommend a proactive and manageable utility capital improvement program for the next 10 years. Previous Water Master Plan was conducted in 1969. Water Utility Standards recommends a Water Master Plan be conducted every 10 years.

The Water and Sewer Rate Study will allow the opportunity to evaluate the current set rates to help set a baseline rate adjustments if needed to help sustain the water system and its future capital infrastructure needs.

Schedule: Starting July 2024 will be the RFP process and once awarded the completion of these studies and reports are anticipated to be completed by January 2025. 38 






 

 

 
January 6, 2025 Special & Regular Meeting Page 570 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Lead Service Line Replacement Program
Program Years: FY2024-25 and FY2025-26
Strategic Goals: Public Health - Replace lead service lines with copper lines to meet the State Drinking Water Requirements and EPA’s 2021 LCRR Rule to help minimize health concerns related to lead.

Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Water Fund 070-3810-0000 $50,000 $50,000

Total Sources: $100,000
USES
Activity Account Number Cost
New On Going Program to replace
lead service lines 070-385-XXXX-4260 $100,000

Total Uses: $50,000
Project Description: Replace lead service lines with copper lines to meet the State Drinking Water Requirements and EPA’s 2021 LCRR Rule to help minimize health concerns related to lead exposure.

Schedule: New EPA LCRR Rule effective date is October 16, 2024 requiring Water utilities to provide the State with an inventory list of all service line and houseline material inventory. Staff has completed the distribution section phase 1 and is currently working on houseline customer side pipeline material list to be completed before October 2024 completing phase 2. Phase 3 the replacement of identified lead service lines will begin November. 2024 and continue until all lead lines have been replaced. Deadline to complete all replacements is 10 years (i.e. October 2034). 39 






 

 

 
January 6, 2025 Special & Regular Meeting Page 571 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Sewer System
Capital Improvement
Program
Fiscal Year 2024-2025
&
Fiscal Year 2025-2026

40 






 

 

 
January 6, 2025 Special & Regular Meeting Page 572 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: City-Wide CCTV Project
Program Years: FY2024-25 & FY2025-26
Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Sewer Capital Fund 072-3745-0000 $150,000 $20,000

Total Sources: $170,000
USES
Activity Account Number Cost
Cleaning/Video/Data Analysis
Report 072-365-XXXX-4600 $170,000

Total Uses: $170,000
Project Description: A Citywide cleaning, videoing of all sewer lines (40 miles) in the City. All video will be reviewed and a report will be developed based on findings. This is a required prerequisite before conducting the sanitary sewer master plan.

Schedule: RFP for services will be sent out in August 2024. 41 






 

 

 
January 6, 2025 Special & Regular Meeting Page 573 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Sanitary Sewer Master Plan Project
Program Years: FY2024-25 & FY2025-26
Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Sewer Capital Fund 072-3745-0000 $250,000 Every Five Years

Total Sources: $250,000
USES
Activity Account Number Cost
Develop Sanitary Sewer Master Plan 072-365-0000-4260 $250,000

Total Uses: $250,000
Project Description: State Requirement. Update the City’s sanitary sewer master plan; last done in 2015. State requires plan to be updated every five years. Plan is also a requirement prior to conduct a utility user fee process.

Schedule: RFP will be sent out once CCTV project has been complete; estimated early 2025.

42 






 

 

 
January 6, 2025 Special & Regular Meeting Page 574 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Sewer Line Replacement Project
Program Years: FY2024-25 & FY2025-26
Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Sewer Capital Fund 072-3745-0000 $1,095,000 $1,095,000

Total Sources: $1,095,000
USES
Activity Account Number Cost
Design and Specifications 072-365-0000-4260 $250,000
Construction Management 072-365-0000-4600 $65,000
Construction 072-365-0000-4600 $650,000
Contingency (15%) 072-365-0000-4600 $97,500
On-Call Engineer Review (5%) 072-365-0000-4600 $32,500

Total Uses: $1,095,000
Project Description: Replacement of sewer lines.

Schedule: TBD (If Necessary)
43 






 

 

 
January 6, 2025 Special & Regular Meeting Page 575 of 814 EXHIBIT "7"
RES. NO. 8318

VENDOR NAME NOT TO EXCEED

SUMMARY OF GOODS TO BE PROVIDED UNDER

BLANKET PURCHASE ORDER
3G SIGNS 50,000 PRINTED FORMS, SIGNS & MATERIALS
ADVANCED AUTO REPAIR 100,000 VEHICLE REPAIR AND BODY WORK AG LAWNMOWER SHOP 25,000 SMALL EQUIPMENT AND REPAIRS
ALL STAR ELITE SPORTS 25,000 UNIFORMSͲRCS SPORTS PROGRAMS AQUAͲMETRIC SALES COMPANY 50,000 WATER METERS, FIRE SERVICE MATL'S & LINES ARROYO BUILDING MATERIAL 25,000 MISC LOCAL HARDWARE SUPPLIES BADGER METER, INC 100,000 WATER METERS, FIRE SERVICE MATL'S & LINES CARGILL INCORPORATED 350,000 NSF CERTIFIED BULK SALT FOR THE ION EXCHANGE CDW GOVERNMENT, INC. 50,000 TECHNOLOGY EQUIPMENT
CLEAN ENERGY 50,000 MAINT. & REPAIRS FOR CNG STATION
COOPER HARDWARE 25,000 MISC SUPPLIES
CORE & MAIN LP 125,000 WATER METERS, FIRE SERVICE MATL'S & LINES DELL MARKETING L.P. 75,000 TECHNOLOGY EQUIPMENT
DOOLEY ENTERPRISES INC 25,000 AMMUNITION
DUTHIE POWER SERVICES INC 30,000 GENERATOR MAINTENANCE AND REPAIRS FERGUSON WATER WORKS 125,000 WATER METERS, FIRE SERVICE MATL'S & LINES GRAINGER INC 75,000 SUPPLIES FOR BLDG AND LANDSCAPE PROJECTS H & H WHOLESALE PARTS 25,000 VARIOUS TYPES OF BATTERIES FOR CITY FLEET IRRIGATION EXPRESS 25,000 MISC IRRIGATION SUPPLIES
KEYSTONE UNIFORM DEPOT 25,000 POLICE UNIFORMS
MACKAY METERS INC 25,000 PARKING METER PARTS & EQUIP
MCCALLA COMPANY 25,000 LIVESCAN SUPPLIES
NATIONAL READY MIXED CONCRETE COMPANY 25,000 CONCRETE FOR STREETS AND SIDEWALKS O'REILLY AUTOMOTIVE STORES INC 30,000 VEHICLE SVC MAINT/REPAIR MATL'S & SUPPLIES PRO FORCE LAW ENFORCEMENT 25,000 TASERS, HOLSTERS & ACCESSORIES PROFESSIONAL PRINTING CENTER 50,000 PRINTED FORMS
ROYAL INDUSTRIAL SOLUTIONS 30,000 ELECTRICAL PARTS AND MATL'S ROYAL PAPER CORPORATION 25,000 JANITORINAL SUPPLIES
S & J SUPPLY CO. INC 50,000 FIRE HYDRANT & METER INSTALLATION MATERIALS SHI INTERNATIONAL CORP 50,000 TECHNOLOGY EQUIPMENT
SUNBURST UNIFORMS 25,000 POLICE UNIFORMS
THE GOODYEAR TIRE & RUBBER CO DBA JUST TIRES 25,000 TIRES FOR CITY FLEET ULTRA GREENS, INC 25,000 GENERAL LANDSCAPE SUPPLIES & MATERIALS UNIFORM & ACCESSORIES 25,000 POLICE UNIFORMS
USA BLUE BOOK 25,000 MISC WATER SUPPLIES
VALLEY LOCKSMITH 30,000 LOCKSMITH SUPPLIES & SERVICES
VULCAN MATERIALS COMPANY 30,000 UTILITY TRENCH AND POTHOLE REPAIR ZUMAR INDUSTRIES INC 75,000 SIGNS AND MATERIALS
FISCAL YEAR 2024-2025

BLANKET ORDER

CITY OF SAN FERNANDO

SUMMARY OF BLANKET PURCHASE ORDERS
44 






 

 

 
January 6, 2025 Special & Regular Meeting Page 576 of 814 RESOLUTION NO. 7766

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN FERNANDO, CALIFORNIA, RESCINDING RESOLUTION
NO. 7653 AND ESTABLISHING AN UPDATED BUDGET POLICY
WHEREAS, it is fiscally responsible to adopt policies to guide short and long-term planning of resources;
WHEREAS, the City Council sets the City's fiscal priorities in the form of an annual budget;
WHEREAS, the City Council desires to enhance financial accountability and transparency to residents, customers, and the community-at-large; WHEREAS, a formal Budget Policy enhances accountability and transparency by defining the annual budget process and setting standards for developing the budget as an effective policy document, financial plan, operations guide, and communications tool; and WHEREAS, it is best practice to periodically review and update City policies and procedures to ensure they remain current and relevant.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN

FERNANDO, DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The City Council hereby rescinds Resolution number 7653.

Section 2. The City Council hereby establishes the Budget Policy, attached hereto as Exhibit "A" and incorporated herein by this reference.

PASSED, APPROVED, AND ADOPTED this 5th day of December, 2016.

ATTEST:

Elena G. Chavez, City Clerk
ATTACHMENT "C"
January 6, 2025 Special & Regular Meeting Page 577 of 814

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF SAN FERNANDO )
I HEREBY CERTIFY that the foregoing Resolution was approved and adopted at a regular meeting of the City Council held on the 5th day of December, 2016, by the following vote to wit:

A YES: Gonzales, Fajardo, Lopez, Soto - 4
NOES: None
ABSENT: Ballin - 1
Elena G. Chavez, City Clerk
2 January 6, 2025 Special & Regular Meeting Page 578 of 814

CITY OF SAN FERNANDO PQLICY/PROCEDURE

NUMBER SUBJECT

ORIGINAL ISSUE EFFECTIVE

BUDGET POLICY
11/03/2014 11/03/2014

CURRENT ISSUE EFFECTIVE CATEGORY
12/05/2016 12/05/2016 FINANCE

SUPERSEDES
Section 1. Purpose.

To demonstrate the City's commitment to financial accountability and transparency by defining the annual budget process and setting standards for developing the budget as an effective policy document and communication tool.

Section 2. Statement of Policy.

The Annual Budget, as adopted by the City Council, establishes the total appropriation provided for each City Department's operations. Expenditures may not exceed budgeted appropriations at the Department level within a fund. Budgeted appropriations are legally limited to the amount authorized by the City Council for each fund in the Annual Budget document, plus supplemental or increased appropriations individually approved by the City Manager or City Council.

In addition to setting the legal expenditure limit, the Annual Budget sets forth a strategic resource allocation plan that addresses the City Council's Strategic Goals. The Annual Budget is a policy document, financial plan, operations guide, and communication device all in one. To that end, an effective Annual Budget document:
• Determines the quality and quantity of City programs and services for the upcoming fiscal year; • Details expenditure requirements and the estimated revenue available to meet those requirements; • Aligns the activities of individual City Departments with the City Council's goals and priorities; • Sets targets and provides a means of measuring actual accomplishments against goals; and • Serves as a communication device to promote the City's vision and direction, fiscal health and vitality, and the value the public is getting for its tax dollars.

Through the Annual Budget document, the City demonstrates financial accountability to residents, customers, and the community-at-large. Additionally, the Annual Budget provides the legal authority for expenditures and a means for control of municipal operations throughout the fiscal year. Accordingly, the City's Code mandates that a budget be adopted by Resolution on or before July 20th of each fiscal year (Chapter 2, Article VI, Division 2, Section 2-648). However, if the budget is not adopted by July 1st, a Continuing Budget Resolution must be adopted to provide legal spending authority through July 20th (see Section 3.C. Budget Preparation and Adoption).

The budget development process provides Department Heads with an opportunity to justify departmental work programs, propose changes in services, and recommend revisions in organizational structure and work methods. It also enables the City Manager to review City operations and make appropriate recommendations to the City Council.

Presentation of the City Manager's proposed budget to the City Council provides an opportunity to explain City programs and organizational structures. It also allows the City Council to judge the adequacy of the proposed operating programs, determine basic organizational and personnel staffing patterns, and establish the level of City services to be rendered with the available January 6, 2025 Special & Regular Meeting Page 579 of 814

BUDGET POLICY