San Fernando City Council
January 6, 2025

resources.

In order to accomplish these objectives, the Annual Budget combines a detailed explanation of estimated financial resources for the ensuing fiscal year with proposed expenditures, supported by sufficient information on the proposed programs and activities to assess the appropriateness of the recommended levels of services.

A. Structurally Balanced Budget
The City strives to adopt a balanced budget in which recurring operating revenue is equal to, or exceeds, recurring operating expenditures. In the event a balanced budget is not attainable, and the cause of the imbalance is expected to last for no more than one year, the planned use of contingency reserves to balance the budget is permitted. In the event a budget shortfall is expected to continue for more than one year, the planned use of contingency reserves should only be used as a temporary stop-gap measure and a broader strategic financial plan should be developed to close the gap through revenue increases and/or expenditure decreases.

The City will avoid the use of one time revenues to fund ongoing operations. One-time revenue may be appropriated to bridge shortterm gaps in available resources and to pay off loan balances.

B. The Operating Budget, Capital Budget, and Capital Improvement Plan The Annual Budget document contains information about the City's operating and capital programs for a particular fiscal year.

Typically, when one refers to the City's Annual Budget, the meaning is the combination of the operating and capital budgets.

The operating budget details the funding for the day-to-day operations and obligations of the City for a particular fiscal year including, but not limited to, employee salary and benefit costs, utility expenses, office expenses and building maintenance costs. The capital budget details planned expenditures for the same fiscal year to construct, maintain, or improve the City's capital assets.

The Capital Improvement Plan (CIP) is a separate multi-year planning document that details planned expenditures on capital projects. Capital projects include, but are not limited to, street and alley maintenance, construction or renovation of municipal buildings, improvements to recreation centers and playgrounds, and water main and sewerage system replacement. The CIP connects planned capital project expenditures to the financial resources to be used to fund the project and identifies the timeframe in which both the financing and work will take place. Capital improvement projects typically carry considerable future impact, meaning, they have a life span of at least five years or more. Consequently, they may be financed over a longer period of time in order to equitably spread the cost of the project across generations of users. Due to long-term nature of the CIP and potentially complex nature of capital project financing, the CIP may be presented in a separate document.

Most expenditures found in the current year of the CIP are included in the Annual Budget's capital expenses or capital outlays component. However, certain projects for which funding is not yet secure, or planning is not complete, are budgeted through supplemental appropriations during the fiscal year. Additionally, debt-financed projects are typically reflected twice in the Annual Budget; first as an original capital expenditure from the proceeds of the debt, and second as payments of principal and interest over a number of years.

C. Basis of Budgeting
To be consistent with accounting principles and the City's financial statements, the City uses the modified accrual basis for budgeting1 for all General, Special Revenue, Debt Service, and Capital Projects Funds. Exceptions are as follows:
1 This means that revenues are recognized when they become both measurable and available. Measurable means the amount of the transaction can be determined and available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period.

Expenditures are recorded when liabilities are incurred, except that principal and interest payments on long-term debt are recognized as expenditures when due.

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• Capital expenditures within the Enterprise Funds are recorded as assets on an accounting basis but are shown as expenditures on a budgetary basis.
• Depreciation of capital assets and amortization of various deferred charges are recorded on an accounting basis only. • Principal payments on long-term debt within the Enterprise Funds are applied to the outstanding liability on an accounting basis but are shown as expenditures on a budgetary basis.

Section 3. Procedure.

The procedures for public hearing, budget adoption, budget appropriations, amendments, and transfers, shall be as specified in the City of San Fernando City Code, Chapter 2, Article VI, Division 2, Section 2-646 through Section 2-651.

The City of San Fernando's fiscal year begins each July 1st and concludes on June 30th. In accordance with fundamental democratic principles, the City embraces the notion and practice of citizen participation, especially in key planning and resource allocation activities. Therefore, the development of the budget process begins early in the prior fiscal year to ensure adequate planning and community input into that planning. Departments obtain citizen input through Council, Committee and Commission meetings, public hearings, study sessions, and other forms of written and oral communication. Additional methods for soliciting general, or targeted, public input may be implemented as directed by the City Council or City Manager.

The development of the Annual Budget is comprised of three distinct phases:

1. Strategic Planning and Program Assessment;

2. Budget Directive and Departmental Submittal; and

3. Budget Preparation and Adoption.

A Strategic Planning and Program Assessment
Strategic Planning is a process that brings into alignment the community's priorities and needs, City Council goals and priorities, and City operations. The City Council's strategic goals and priorities are used as a roadmap to realize the community vision through building a budget that effectively utilizes City resources.

Program Assessment is designed to elicit evaluation of current service delivery efforts, as well as to provide baseline and performance information on the services (activities) that a Department currently provides. Program Assessment is conducted around five main critical questions:

1. What service does the program provide?

2. Why does the City provide the service?

3. How is the service provided?

4. How Well is the service provided? and

5. What is the Impact of the program on the community?
Program Assessment is a critical component of the budget Development process. Before focusing on dollars, Departments should focus on these questions and engaged in linking past assumptions and decisions with current issues.

B. Budget Directive and Departmental Submittal
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Page4
The City Manager establishes a Budget Directive based on short and long-term financial and organizational goals. Budget kickoff begins in March with a meeting attended by the City Manager, Finance Director, Department Heads, and key staff from the Finance Department. Policy directives, general budgeting guidelines, and the technical and procedural aspects of preparing the budget are discussed. The Budget Preparation Packet that provides the information necessary to prepare the budget documents in an accurate and timely manner is distributed. Departments have approximately one month to prepare their budgets based on the City Manager's Budget Directive.

A City Manager Review is then conducted to provide each department with the opportunity to present an overview of their proposed budget, including increases, reductions, and/or other significant budgetary changes. The purpose of the City Manager Review is to finalize decisions regarding departmental budget requests and to discuss other outstanding issues.

C. Budget Preparation and Adoption
Once the City Manager Reviews have taken place and all departmental budget issues are resolved, the Finance Department prepares the City Manager's Proposed Budget. The Proposed Budget includes changes made subsequent to the City Manager Reviews and any other City Manager-directed changes.

The City Manager presents the Proposed Budget to the City Council in one or more workshop study sessions, typically held in May. Although public comment is welcome throughout the workshop study sessions, a specially designated Public Hearing is expressly held for public participation. Subsequent to the Public Hearing, the City Manager will ask the City Council to adopt the Annual Budget with any necessary revisions made between the time of the publication of the Proposed Budget and the date of adoption. The Annual Budget is effective July 1st, and the printed document is available within ninety (90) days of budget adoption.

The City's Code mandates that a budget be adopted by Resolution on or before July 20th of each fiscal year (SFCC Sec. 2- 648). However, the City's fiscal year ends on June 30th (SFCC Sec. 2-646) and all appropriations expire at the end of the fiscal year (SFCC Sec. 2-649). Consequently, in the event budget discussions extend beyond June 30th, City Council must adopt a resolution approving funding operations until the final budget is adopted.

D. Adjustments to the Adopted Budget
Per the City's Code, the City Manager shall be responsible for the administration of the Annual Budget after its final adoption, shall keep the City Council fully advised at all times of the financial condition and needs of the City, and make such recommendations as (s)he deems necessary. In order to accomplish this mandate, the City Manager annually presents a mid-year fiscal review to the City Council, typically held between January and March. This review includes needed adjustments to the Adopted Budget that have been identified by staff since budget adoption.

The City Council may, at any regular or special meeting, amend or supplement the Annual Budget by motion adopted by three affirmative votes authorizing the transfer of unused balances appropriated for one purpose to another purpose or to appropriate available funds not included in the budget.

Sec. 2-651 of the City Code authorizes the Finance Director to transfer budget amounts within salary accounts and within Maintenance and Operations accounts at his/her discretion. Budget transfers between funds, departments or divisions, transfers affecting assets and transfers between capital outlay accounts shall first be approved by the City Council. The City Council may confer additional administrative transfer authority to the City Manager, Finance Director, or other designee, within the adopted budget resolution provided the amount of the transfer does not exceed the adopted budget, plus supplemental or increased appropriations approved by the City Manager or City Council. Transfers requiring City Council approval shall be submitted as agenda items and approved in accordance with the City Code Section 2-650. City Council approval is also required for all transfers from un-appropriated fund balances or contingency reserves.

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E. Carryover Appropriations
The City's Code states that all appropriations unexpended or unencumbered at the end of each fiscal year shall expire and revert to the un-appropriated fund balance for the fund from which it was appropriated. Any unexpended encumbering funds from the next preceding fiscal year shall likewise expire and revert to the respective fund balances if they have not been fully expended prior to the end of the accrual period. The City Council may authorize the City Manager, Finance Director, or other designee, to carryover appropriations for unexpended account balances required to complete approved capital projects within the adopted budget resolution.

F. Appropriated Reserve
The City Council may appropriate a certain amount of funding to be used as a contingency for unanticipated, non-emergency needs that are identified during the fiscal year. The Appropriated Reserve may be used to alleviate unanticipated expenditures, revenue shortfalls due to an unexpected economic slowdown or recession, or to fund one-time, high priority programs/activities. The amount budgeted as Appropriated Reserve is subject to City Council approval and requires no maximum or minimum appropriation in any given year.

The City Manager shall approve the use of Appropriated Reserves in accordance with all applicable City policies. Upon approval by the City Manager, the Finance Department is authorized to transfer funds from the Appropriated Reserve account to the appropriate operating account, if applicable, without additional City Council approval. Funds that are not expended in a particular fiscal year will be returned to the General Fund's Unappropriated Reserve and may then be re-appropriated in the subsequent year.

G. Non-budgeted Funds and Accounts
The City Council does not adopt appropriations in Fiduciary Funds and accounts. Fiduciary Funds are used to account for assets held in trust by the government for the benefit of individuals or other entities and include, but are not limited to, the Successor Agency to the San Fernando Redevelopment Agency.

Fiduciary accounts are used within various funds to track customer deposits or other pass through monies that are held by the City until they are either refunded or paid to another entity on behalf of the customer. These are typically recorded in liability accounts on the City's Balance Sheet.

H. Proposition 4 (Gann) Appropriation Limit
Article XII-B of the California Constitution was added by the November 1979 passage of the Gann Initiative. This legislation mandated that California Cities must compute an appropriation limit, which places a ceiling on the total amount of tax revenues that the City can appropriate annually. The legislation also provides that the governing body shall annually establish its appropriations limit by resolution.

The appropriations limit is calculated by determining appropriations financed by proceeds of taxes in the 1978-1979 base year and adjusting the limit each subsequent year for changes in the cost of living and population. This Appropriation Limit is the maximum limit of proceeds from taxes the City may collect or spend each year. Budgeted appropriations are limited to actual revenues if they are lower than the limit. The Appropriations Limit may be amended at any time during the fiscal year to reflect new data.

I. Reference
City of San Fernando City Code, Chapter 2, Article VI, Division 2, Section 2-646 through Section 2-651.

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Section 4: Exceptions
There will be no exceptions to this procedure, except as may be approved by the City Council.

Section 5. Authority.

By order of City Council Resolution No. 7766 adopted by the City Council on December 5, 2016.

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AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Julio Salcedo, Director of Recreation & Community Services Date: January 6, 2025
Subject: Consideration to Adopt a Resolution and Approve an Agreement between the City of San Fernando and Los Angeles County Regional Park and Open Space District regarding Measure A Annual Allocation to City of San Fernando.

RECOMMENDATION:

It is recommended that the City Council:
a. Adopt Resolution No. 8358 (Attachment “B”) giving jurisdictional support to apply for Regional Park and Open Space District (RPOSD) Measure A annual allocation funds; b. Approve an Agreement (Attachment “A”- Contract No. 2335) between the City and the Los Angeles County Regional Park and Open Space District; and c. Authorize the City Manager to make non-substantive changes and execute all related documents.

BACKGROUND:

1. On November 8, 2016, the voters of Los Angeles County approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A).

2. Since 2018, the City has received approximately $1,115,129 through Measure A formula based allocations and $351,007 in competitive grants, which are open to public agencies, non-profit organizations and schools.

3. In January 2024, the Los Angeles County Regional Park and Open Space District (RPOSD), which administers Measure A funding, updated its Grants Administration Manual (GAM) to streamline the process to request the formula based allocation. Los Angeles County RPOSD requires the execution of an Annual Allocation Agreement by each agency and a resolution approving blanket authority to file applications with RPOSD for Measure A Funds for programs and projects.

January 6, 2025 Special & Regular Meeting Page 587 of 814 Consideration to Adopt a Resolution and Approve an Agreement between the City of San Fernando and Los Angeles County Regional Park And Open Space District (RPOSD) regarding Measure A Annual Allocation to City of San Fernando.

ANALYSIS:

Measure A (the Safe, Clean Neighborhood Parks, Open Space, Beaches, River Protection, and Water Conservation Measure) was developed to meet current and future park needs as identified in the Countywide Parks and Recreation Needs Assessment of June 2016. This measure generates more than $90 million annually to support local parks, beaches, and open spaces across Los Angeles County. It also offers competitive grant opportunities to public agencies, nonprofits, and schools.

The Annual Allocation Grant Program distributes funds to designated public agencies based on a formula. For Fiscal Year (FY) 2023-2024, the City of San Fernando has been allocated $67,208.89.

Agencies receiving these funds can choose to expend them immediately or accrue for future use.

Including the latest allocation, the City’s total available Measure A funds amount to $448,690.59.

City staff are working collaboratively with the Community and the Public Works Department to identify priority park repairs and enhancements. A proposed list of projects will be presented to the City Council in the future, along with a request to authorize the use of these funds.

To apply for and accept both annual allocation and competitive grant funds, Los Angeles County RPOSD requires a formal agreement and a City Council-approved resolution. Staff has prepared Resolution No. 8358 (Attachment “B”) for the Council’s adoption, authorizing the application for and acceptance of these grant funds.

This funding represents a significant opportunity to enhance our parks and open spaces, ensuring a better quality of life for San Fernando residents now and in the future.

BUDGET IMPACT:

There is no additional budget impact at this time. Receipt of Measure A annually allocated funds and projects utilizing the funds will be brought forward to the Council as required in the future.

CONCLUSION:

Staff recommends that the City Council approves agreement with Los Angeles County RPOSD and adopts Resolution No. 8358 authorizing the acceptance of Measure A annually allocated funds.

ATTACHMENTS:

A. Agreement No. 2335
B. Resolution No. 8358
January 6, 2025 Special & Regular Meeting Page 588 of 814 Measure A Annual Allocation Grant Agreement
1 PARTIES TO AGREEMENT
RPOSD: GRANTEE:

Los Angeles County
Regional Park and Open Space District
1000 South Fremont Avenue, Unit #40
Building A-9 East, Ground Floor
Alhambra, CA 91803
City of San Fernando
117 Macneil Street
San Fernando, CA 91340
This Annual Allocation Grant Agreement ("Agreement") is made and entered into by and between the City of San Fernando (“Grantee”) and the Los Angeles County Regional Park and Open Space District (“RPOSD”). Grantee agrees to complete Annual Allocation projects as described in any Notice to Proceed (“NTP”), a subordinate agreement executed wholly within and subject to the provisions of this Agreement, approved by RPOSD, acting through the Director of the County of Los Angeles Department of Parks and Recreation, and pursuant to Measure A.

RECITALS
WHEREAS, RPOSD, acting through the Director of the County of Los Angeles Department of Parks and Recreation and Measure A, is authorized by the County of Los Angeles Board of Supervisors, acting in its capacity as the governing body of the RPOSD, to implement Measure A and administer Measure A grants;
WHEREAS, Grantee is a public entity eligible for Annual Allocation awards; and WHEREAS, this Agreement is authorized by Measure A;
THEREFORE, in consideration of the mutual covenants, promises, and representations herein, RPOSD and Grantee agree as follows:

Definitions
Annual Allocations: Annual grant funds allocated pursuant to Section 5, subdivision (b) of Measure A.

Board of RPOSD: The County of Los Angeles Board of Supervisors acting in its capacity as the governing body of the RPOSD.

ATTACHMENT "A"
CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 589 of 814 2 Good Standing: Good Standing is when an agency or organization is in compliance with all requirements stated in the guidelines, policies, and procedures of RPOSD for both Proposition A and Measure A. Good Standing is required of Grantees in order for payment requests to be processed and to receive or apply for any grant funds from RPOSD.

Grants Administration Manual (GAM): The document that details the policies and procedures for administering grants awarded by RPOSD. From time to time, it shall be amended or changed by RPOSD as described in this agreement.

Grants Management System (GMS): The online Grants Management System used by RPOSD to track Measure A grant-funded projects.

Measure A: The Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure to levy a special tax and issuing bonds approved by voters on November 8, 2016.

Notice to Proceed (NTP): A subordinate agreement executed wholly within and subject to the provisions of this Agreement, for the performance of deliverables as described in the Notice to Proceed (Attachment A). Upon issuance by RPOSD, the NTP confirms approval of an identified project and a specified grant amount and authorizes Grantee to commence performance of said project. The NTP shall include the specifics of the approved project, such as the scope of work, funding award, and performance period for the project.

NTP Performance Period: The timeframe within which Grantee is to complete a project as detailed in each Work Plan. Project costs must be incurred within the NTP Performance Period for each project to be eligible for reimbursement.

Project: Acquisition, development, planning and design/or innovation projects utilizing Annual Allocation funding, and as set forth in an executed NTP.

Scope of Work: Grantee’s written description of tasks and deliverables for a project, as set forth in the Work Plan.

Work Plan: A plan that detailsthe proposed elements of a project: scope of work, deliverables, timeline, budget, land tenure, perpetuity plan, community engagement plan, funding acknowledgement, and attachments (as needed).

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 590 of 814 3 TERMS AND CONDITIONS
Article 1: Conditions
A. This Agreement applies to all grant funds allocated to Grantee for projects which Grantee has applied for, and which have been approved by RPOSD, as evidenced by the issuance of an NTP.

B. The Work Plan and its required attachments, and any subsequent changes or additions approved by RPOSD, are hereby incorporated in this Agreement as though set forth in full.

C. The GAM, and any subsequent changes or additions thereto, and the Measure A Resolution are also hereby incorporated in this Agreement as though set forth in full.

D. As per the approved NTP(s), RPOSD grants the Grantee a sum of money not to exceed the budget amount, in consideration and on the condition that the sum be solely expended for the purposes set forth in the NTP Scope of Work for the approved Work Plan and under the terms and conditions set forth in this Agreement.

E. Grantee acknowledges that it may be required to furnish any additional funds necessary to complete the project approved in the NTP.

F. Any non-recreational use of the project area must be preapproved in writing by RPOSD, and if approved, Grantee agrees that any gross income earned from such nonrecreational uses of the project shall be used for recreation development, additional acquisition, operation or maintenance at the project site, unless RPOSD approves otherwise in writing.

G. Grantee agrees that any gross income that accrues to a grant-assisted development project authorized by the NTP during and/or as part of the construction, from sources other than the intended recreational uses, also shall be used for further development of that particular project described in the NTP, unless RPOSD approves otherwise in writing.

Article 2: Term of Agreement
This Agreement is effective upon the date it is fully executed by the Grantee and Director of RPOSD or their designees (“Effective Date”) and will remain in effect in perpetuity unless terminated by RPOSD upon written notice.

Article 3: Counterparts and Electronic Signatures
A. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same Agreement. The email or electronic signature of the parties shall be deemed to CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 591 of 814 4 constitute original signatures, and electronic copies hereof shall be deemed to constitute duplicate originals.

B. RPOSD and Grantee hereby agree to regard electronic representations of original signatures of authorized officers of each party, when appearing in appropriate places on the Amendments and received via communications facilities (email or electronic signature), as legally sufficient evidence that such legally binding signatures have been affixed to Amendments to this Agreement.

Article 4: Grant Funds
Grantee will not be entitled to any payment by RPOSD under this Agreement except pursuant to an authorized NTP for each project. Grant funds will be disbursed and used solely by the Grantee in accordance with the Work Plan defined in the NTP for each project, subject to the provisions of this Agreement. Grantee may not combine or carryover funds remaining in one project to another. Grantee understands that grant funds are not a gift and agrees that RPOSD is granting funds for Grantee to complete the work authorized in each NTP.

Article 5: Expenditure of Grant Funds and Allocation of Funds Between Budget Items Grantee shall expend grant funds consistent with the approved NTP, which incorporates by reference the Work Plan. Any revisions to the budget that attempts to shift funds from approved budget items into a different category must be identified in a revised Work Plan within the GMS and approved in advance by RPOSD. RPOSD may withhold payment for items which exceed the amount allocated in the Work Plan which have not received the approval required herein. Any RPOSD approved increase in the funding for any budgeted item may result in a corresponding decrease in the funding for one or more other budgeted items.

Article 6: Project Costs and Reimbursements
RPOSD shall reimburse to Grantee, in accordance with the authorized NTP’s budget, a total amount not to exceed the amount of the NTP, as follows:

A. RPOSD shall reimburse funds for eligible costs incurred to date, up to 90% of the grant amount specified in the NTP, upon the Grantee’s satisfactory progress and upon submission of an electronic claim form(s), which shall be submitted no more frequently than every 45 days. RPOSD shall disburse the final 10% upon the Grantee’s satisfactory completion of the project, submission of required documentation, and approval by RPOSD. Project costs must be incurred within the NTP Performance Period to be eligible for reimbursement.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 592 of 814 5 B. Grantee shall request reimbursements by submitting a claim to RPOSD through the GMS and complete all forms and requirements of the claim process. RPOSD will only reimburse for actual costs incurred and verified. The form shall also indicate cumulative expenditures to date and expenditures during the reporting period.

C. Claim for reimbursement must be signed by Grantee’s authorized representative.

Each claim form shall be accompanied by:

1. All receipts and any other source documents for direct expenditures and costs that Grantee seeks reimbursement for.

2. Invoices from vendor(s) that Grantee engaged to complete any portion of the work funded under this Agreement and proof of payment (credit card statement, cleared checks) and any other source documents for costs incurred and expenditures by any such vendor(s), unless RPOSD makes a specific exemption in writing.

D. RPOSD, in its sole discretion, may deny reimbursement requests that do not comply with reimbursement requirements or lack sufficient documentation.

Article 7: Indirect Overhead Costs
Grantee may request reimbursement of its indirect overhead costs in accordance with the GAM.

Article 8: Project Completion
Grantee shall complete the project by the Performance Period identified in the approved NTP.

Upon completion of a project, Grantee shall provide RPOSD with evidence of completion by submitting:

1. All deliverables specified in the Work Plan, each in a format(s) approved by RPOSD (for example, paper, digital, photographic);

2. Electronic submission of the final claim;

3. All required documentation as required by RPOSD.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 593 of 814 6 Article 9: Deed Restriction
Grantee shall cause to be recorded on the title of any real property acquired and/or developed with funds from the Measure, a deed restriction requiring compliance with the Measure A resolution, in perpetuity consistent with the applicable provisions in the GAM.

Article 10: Funding Acknowledgement
Grantee is required to acknowledge RPOSD’s financial assistance for each project that has been awarded funding consistent with the conditions set forth in the GAM, which may include, without limitation: (1) printed and promotional materials, (2) social media, and (3) project signage.

Article 11: Severability
If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of the Agreement and shall not cause the remainder to be invalid or unenforceable.

Article 12: Change of Use/Disposal
To use the property only for the purposes of Measure A and to make no other use, sale, or disposition of the property, except as described in Paragraph (A). (A) If the use of the property acquired through grants pursuant to this resolution is changed to one other than a use permitted under the category from which the funds were provided, or the property is sold or otherwise disposed of, an amount equal to the (1) amount of the grant, (2) the fair market value of the real property, or (3) the proceeds from the portion of such property acquired, developed, improved, rehabilitated or restored with the grant, whichever is greater, shall be used by the recipient for a purpose authorized in that category or shall be reimbursed to the Parks Fund and shall be available for a use authorized in that category.

If the property sold or otherwise disposed of is less than the entire interest in the property originally acquired, developed, improved, rehabilitated or restored with the grant, an amount equal to the proceeds or the fair market value of the property interest sold or otherwise disposed of, whichever is greater, shall be used by the Grantee for a purpose authorized in that category or shall be reimbursed to the Parks Fund and be available for a use authorized in that category. Nothing in this Section shall limit a Public Agency from transferring property acquired pursuant to this order to the National Park Service or the State Park System, with or without consideration.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 594 of 814 7 In either instance, Grantee must provide documentation to RPOSD detailing the benefits that the disposal or partial disposal of property will provide to the residents of Los Angeles County, consistent with Measure A.

Article 13: Community Outreach and Engagement
Grantee must conduct community outreach and engagement that meet the minimum requirements, as defined in the GAM, with the intent to ensure that communities throughout Los Angeles County are aware of and can help determine spending priorities for their projects, and to facilitate a transparent process by which agencies report use of Measure A funds.

Article 14: Indemnification and Hold Harmless
Grantee shall indemnify, defend and hold RPOSD, its officers, and employees harmless from and against any and all liability to any third party for or from loss, damage or injury to persons or property in any manner arising out of, or incident to, the performance of this Contract or the planning, arranging, implementing, sponsoring or conducting of the Project or any other operation, or activity by the Grantee; and from all costs and expenses, including attorney’s fees, in any action or liability arising under this Contract or the planning, arranging, implementing, sponsoring or conducting of the Project or any other operation, or activity by the Grantee. RPOSD shall have no liability for any debts, liabilities, deficits, or cost overruns of the Grantee. Grantee and RPOSD agree that the liability of the RPOSD hereunder shall be limited to the payment of the grant monies pursuant to the terms and conditions of this Agreement and the GAM. Any contracts entered into, or other obligations or liabilities incurred by, Grantee in connection with the Project or otherwise relating to this Agreement shall be the sole responsibility of Grantee, and RPOSD shall have no obligation or liability whatsoever thereunder or with respect thereto.

Article 15: Performance and Development
A. Grantee agrees to promptly submit any reports or documentation that RPOSD may request.

B. If the project described in the approved NTP includes development, Grantee shall ensure that projects adhere to environmental and sustainability efforts consistent with the Safe, Clean Neighborhood Parks, Healthy Communities and Urban Greening Program; Natural Lands, Open Spaces and Local Beaches, Water Conservation and Watershed Protection Program; Regional Recreation Facilities, Multi-Use Trails and Accessibility Program. Examples including but are not limited to: sustainability, costsaving energy efficiency, weatherization, stormwater capture, water efficiency, including irrigation efficiency, use of reclaimed water or stormwater, and use of climate and site appropriate native California tree and plant materials.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 595 of 814 8 C. If the project described in the approved NTP includes acquisition of real property, Grantee agrees to furnish RPOSD with evidence of title, such as preliminary title reports. RPOSD, at its sole discretion, shall determine whether the evidence is acceptable under this Agreement. Grantee agrees in negotiated purchases to correct, prior to or at the close of escrow, any defects of title that in the opinion of RPOSD might interfere with the operation of the Project. In condemnation actions, such title defects must be eliminated by the final judgment.

Article 16: Amendments
As provided herein, no amendment (including without limitation, deletions) of any of the terms or conditions of the Agreement will be effective unless provided in writing signed by all parties. It is the responsibility of Grantee to ensure that any person who signs an amendment on its behalf is duly authorized to do so.

Article 17: Compliance with Laws
Grantee shall at all times comply with all applicable federal, state and local laws, statutes, rules, regulations, ordinances, directives, guidelines, and policies and procedures.

Article 18: Governing Law, Jurisdiction, and Venue
This Agreement will be governed by, and construed in accordance with, the laws of the State of California. Grantee agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Agreement and further agrees and consents that venue of any action brought hereunder will be exclusively in the County of Los Angeles.

Article 19: Notices
All notices permitted or required to be given under this Agreement shall be in writing by mail with an email copy to [email protected].

Article 20: Audits, Accounting, Records
A. Grantee agrees to maintain accurate and complete financial records of its activities and operations relating to this Agreement and for each executed NTP in accordance with generally accepted accounting principles.

B. Grantee also agrees to retain such financial accounts, documents and records for a minimum of five (5) years following completion of each project.

C. Grantee and RPOSD agree that during regular office hours, RPOSD or its duly authorized representatives shall have the right to inspect and make copies of any books, records or reports of the other party pertaining to this Agreement or matters CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 596 of 814 9 related thereto. Grantee agrees to maintain, and make available for RPOSD inspection, accurate records of all its costs, reimbursements and receipts with respect to its activities under this Agreement.

At any time during the term of this Agreement or at any time within five years after termination of this Agreement, authorized representatives of RPOSD may conduct an audit of Grantee for the purpose of verifying appropriateness and validity of expenditures that Grantee has submitted to RPOSD for reimbursement under the terms of this Agreement.

D. Grantee, within thirty (30) days of notification that an audit has resulted in the exception of expenditures, may dispute the audit findings in writing to RPOSD and provide RPOSD with records and/or documentation to support the expenditure claims.

RPOSD shall review this documentation and make a final determination as to the validity of the expenditures.

E. If Grantee has received all grant monies prior to the audit, or if remaining grant monies are insufficient, and if said audit reveals expenditures that cannot be verified or that were paid in violation of the terms of this Agreement, Measure A or the GAM, Grantee shall pay RPOSD an amount equal to these expenditures within sixty (60) days after receiving written notification of the expenditures disallowed and the reason for the disallowance.

Article 21: Computer Software
Grantee certifies that it has instituted and will employ systems and controls appropriate to ensure that, in the performance of this Agreement, RPOSD funds will not be used for the acquisition, operation or maintenance of computer software in violation of copyright laws.

Article 22: Nondiscrimination
Grantee shall not discriminate against any person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap, medical condition, or place of residence in the use of any property or facility acquired or developed pursuant to this Agreement.

Article 23: Independent Capacity
This Agreement is by and between RPOSD and Grantee and is not intended to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between RPOSD and Grantee. The employees and agents of one party must not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 597 of 814 10 Article 24: Assignment
Grantee shall not assign, exchange, transfer, or delegate its rights or duties under this Agreement, whether in whole or in part, without the prior written consent of RPOSD, in its discretion.

Article 25: Good Standing
Good Standing is required of Grantees to receive any grant funds and processing of claims from RPOSD.

Article 26: Timeliness
Time is of the essence in this Agreement.

Article 27: Publicity of Project Information
Grantee shall give RPOSD the right and opportunity to use information gained from a project described in the approved NTP.

A. Grantee agrees to utilize best efforts to provide a minimum of 30 days’ notice of the project grand openings, inauguration, dedications, significance, and completion to RPOSD staff and to the County Supervisor’s Office in which the project described in a work plan is located, as well as to other appropriate public officials.

B. Grantee shall provide quality digital photographs of the pre-construction site and completed project described in the work plan to RPOSD. If unable to provide digital photographs (collectively, “Photographs”) then Grantee shall provide quality printed Photographs of the completed project described in the work plan.

Article 28: Authorization Warranty
Grantee represents and warrants that the person executing this Agreement on behalf of Grantee is an authorized agent who has actual authority to bind Grantee to each and every term, and condition, and obligation of this Agreement and that all requirements of the Grantee have been fulfilled to provide such actual authority.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 598 of 814 11 Article 29: Conflict of Interest
A. No RPOSD employee whose position with RPOSD enables such employee to influence the award of this Agreement or any subsequent NTP, and no spouse or economic dependent of such employee, shall be employed in any capacity by Grantee or have any other direct or indirect financial interest in this Agreement. No officer or employee of Grantee who may financially benefit from the performance of work hereunder shall in any way participate in RPOSD's approval, or ongoing evaluation, of such work, or in any way attempt to unlawfully influence RPOSD's approval or ongoing evaluation of such work.

B. Grantee shall comply with all conflict of interest laws, ordinances, and regulations now in effect, or hereafter to be enacted, during the term of this Agreement. Grantee warrants that it is not now aware of any facts that create a conflict of interest. If Grantee hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to RPOSD. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances.

Failure to comply with the provisions of this Article 30 shall be a material breach of this Agreement.

Article 30: Validity
If any provision of this Agreement or the application thereof to any person or circumstance is held invalid, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby.

Article 31: Waiver
No waiver by RPOSD of any breach of any provision of this Agreement shall constitute a waiver of any other breach or of such provision. Failure of RPOSD to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof. The rights and remedies set forth in this Article shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement.

Article 32: Long Term Obligations
A. With the written consent of RPOSD, Grantee may transfer property acquired with funds granted under this Agreement to another public agency; to a nonprofit organization authorized to acquire real property for park, wildlife, recreation, community, open space, or gang prevention and intervention purposes; or to the California Department of Parks and Recreation, National Park Service, or the US Forest Service, at de minimis cost, provided that approval by RPOSD is obtained prior to the change and any such successor to the recipient assumes the obligations imposed under CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 599 of 814 12 the Measure and to accept assignment of this Agreement. Under these conditions, Grantee shall not be required to reimburse RPOSD. Any such transfer must require the nonprofit or public entity acquiring the property to enter into a written contract with RPOSD and agree to comply with the terms of Measure A and this Agreement.

B. Grantee agrees to provide for reasonable public access to lands acquired in fee with grant monies, including the provision of parking and public restrooms, except when that access may interfere with resource protection.

C. All facilities shall be open to members of the public generally, as noted in the GAM.

Grantee agrees that property and facilities acquired or developed with Measure A funds as per this Agreement shall be available for inspection upon RPOSD’s request, in perpetuity.

D. Grantee agrees to maintain and operate in perpetuity the property acquired, developed, rehabilitated or restored with grant monies, subject to the provisions of Measure A and this Agreement.

E. Grantee agrees to take all reasonable measures to actively oppose, at its sole expense, any proposal or attempt to act upon, exercise, or assert claims as to reserved rights to the grant funded property that are contrary to the purposes of Measure A, GAM and/ or this Agreement, including but not limited to oil, gas, and other hydrocarbon substances; minerals; water; and/or riparian resources. The above notwithstanding, Grantee has no obligation hereunder to initiate litigation challenging any project or proposal based on a reserved right lawfully recorded against the grant funded property in real property records maintained by the Los Angeles County Recorder’s Office.

Article 33: Breach
A. Grantee agrees that compliance with the terms of this Agreement will have significant benefits to Los Angeles County and its constituents. Because such benefits exceed the amount of funds furnished under these provisions, Grantee agrees that any breach would result in incalculable loss, and therefore, any payment by the Grantee to RPOSD of an amount equal to the amount of the funds would be inadequate compensation.

In the event that Grantee breaches any of the terms, covenants, representations, or conditions of this Agreement, RPOSD may elect to enforce any and all remedies available at law or in equity, including without limitation, any of the following:

1. Prior to reimbursement of funds:
a. Withdrawal of an approved NTP;

2. After payment (partial or full) of a specific project approved through an NTP:
a. Seek specific performance of Grantee’s obligations under this Agreement; b. Receive reimbursement of grant funds awarded under the NTP.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 600 of 814 13 B. If RPOSD brings an action to enforce the terms of this Agreement, Grantee shall be responsible to pay RPOSD’s attorney’s fees and costs, including expert witness costs, if RPOSD prevails in said action.

C. The foregoing remedies are cumulative and may be exercised independently or in combination and are not exclusive to one another or to any other remedies available at law or in equity. In the event RPOSD must pursue any remedy hereunder and is the substantially prevailing party, RPOSD shall be awarded its costs and reasonable legal fees, including costs of collection.

Article 34: NTP Termination
RPOSD may withdraw, in whole or in part, an NTP and/or terminate this Agreement, and/or seek a refund of payments already made if RPOSD determines in its discretion that:

1. Facts have arisen, or situations have occurred, that fundamentally alter the expectations of the parties or make the purposes for an NTP or grant funds approved as contemplated infeasible or impractical;

2. Any material modifications in the scope or nature of a project have occurred from that which was presented in the NTP and such material modifications have not received the prior written approval of RPOSD;

3. Any statement or representation made by Grantee in the NTP, the grant status update report, and back up documents, or is otherwise untrue, inaccurate or incomplete in any material respect;

4. The results of RPOSD’s review of the grant status update report are not acceptable to RPOSD;

5. The project described in the NTP will not or cannot be completed by the NTP Performance Period or any extensions granted thereto or delays in the implementation of the project have occurred which, in RPOSD’s judgment, make the project impracticable;

6. Title to or encumbrances against the property are or become such that the Grantee is unable to complete the project described in the NTP and/or the property becomes unavailable for public use.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 601 of 814 14 Article 35: Regulatory Requirements
A. Grantee will not enter into any contract, agreement, lease or similar arrangement, or agree to any amendment or modification to an existing contract, agreement, lease or similar arrangement, that in RPOSD’s opinion, violates federal regulations restricting the use of funds from tax-exempt bonds. Any proposed operating contracts, leases, concession contracts, management contracts or similar arrangements with nongovernmental entities that restrict the public use of the project site for (30) thirty consecutive days or more, must be reviewed by RPOSD prior to awarding as they relate to the project or project site in perpetuity. Any such contracts in existence must be disclosed prior to construction.

B. Grantee (or its representative) shall comply as lead agency with the California Environmental Quality Act (CEQA), Public Resources Code, Section 21000, et. seq.

CEQA documents must be recorded with and stamped by the Los Angeles County Registrar Recorder.

Grantee shall add RPOSD to the notification list for CEQA requirements as stated in the GAM.

C. Grantee and RPOSD will conform to the requirements of Government Code Section 7920.000, et seq. in making all documents relating to this Agreement, the grant obtained and all other related matters available for public review during regular business hours. If an NTP involves acquisition of property, however, both RPOSD and Grantee may withhold from public review any and all documents exempted under Section 7928.705, prior to completion of said acquisition.

D. If RPOSD is required to defend an action on a Public Records Act request for any of the contents of a Grantee’s submission under the terms and conditions of the Agreement, Grantee agrees to defend and indemnify RPOSD from all costs and expenses, including attorneys’ fees, in any action or liability arising under, or related to, the Public Records Act.

E. In order to maintain the exclusion from gross income for federal income tax purposes of the interest on any bonds, notes or other evidences of indebtedness issued for the purpose of providing the grant monies made available in this Agreement, Grantee covenants to comply with each applicable requirement of Section 103 and Sections 141 through 150, inclusive, of the Internal Revenue Code of 1986, as amended. In furtherance of the foregoing covenant, Grantee hereby agrees that it will not, without the prior written consent of RPOSD, (a) permit the use of any portion of the project(s) by any private person or entity, other than on such terms as may apply to the public generally; or (b) enter into any contract for the management or operation of the project or any portion thereof, except with a governmental agency or a nonprofit corporation that is exempt from federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 602 of 814 15 F. Grantee and each County lobbyist or County lobbying firm, as defined in Los Angeles County Code Section 2.160.010, retained by the Grantee, shall fully comply with the County Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the part of Grantee or any County lobbyist or County lobbying firm to fully comply with the County Lobbyist Ordinance shall constitute a material breach of this Agreement, upon which RPOSD may terminate or suspend this Agreement.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 603 of 814 16 IN WITNESS WHEREOF, Grantee and RPOSD have caused this Agreement to be executed by their duly authorized representatives as of the latter day, month and year written below.

CITY OF SAN FERNANDO
By: ________________________________
Signature of Authorized Representative
Name: ______________________________

Title: _______________________________
Date: _______________________________

LOS ANGELES COUNTY REGIONAL PARK
AND OPEN SPACE DISTRICT:

By: ______________________________
Director / Administrator
Date: ____________________________
Agreement No. A70
CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 604 of 814

ATTACHMENT A
1 Date
Grantee Information

NOTICE TO PROCEED

REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
AGREEMENT NO. (ENTER NUMBER)
NTP NO. (ENTER NUMBER)
STUDY AREA NO. (ENTER NUMBER)
(ENTER NAME OF ANNUAL ALLOCATIONS PROJECT)
This Notice to Proceed (“NTP”), a subordinate agreement executed wholly within and subject to the provisions of Agreement No. _________(Enter Number), dated (Enter Date) ("Agreement”), confirms approval of your Annual Allocations Project, as described in your Work Plan dated (Enter Date), for the project described as (Enter Project) (“Project”).

1. Scope of Work

2. NTP Performance Period
This Project shall be completed by the NTP Performance Period (Enter Date).

3. Grant Amount
The total maximum amount RPOSD will reimburse Grantee for this Project is (Enter Amount), including related reimbursable expenses as specified. Any items where cost estimates exceed the approved budget, require prior written authorization from RPOSD.

4. Reimbursement
a. Grantee must complete all required deliverables identified in the attached Work Plan.
b. The total reimbursement from RPOSD for all deliverables may not exceed Grant Amount, identified in the Grant Amount.
c. Ensure NTP NO. (Enter Number) appears on invoices submitted to RPOSD for purposes of reimbursement.

CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 605 of 814

ATTACHMENT A
2 All terms of the Agreement which authorize this NTP, will remain in full force and effect. The terms of the Agreement will govern and take precedence over any conflicting terms or conditions in this NTP. This NTP must be in compliance with the terms and conditions of the Agreement to be valid or binding.

At Grantee’s written request, this NTP may be amended subject to RPOSD’s sole discretion and prior approval. Amendments are to be limited to modifications of the Performance Period, Scope of Work, or Grant Amount.

APPROVED BY:
_______________________________
RPOSD Representative
Date: ____________________________
CONTRACT NO. 2335 January 6, 2025 Special & Regular Meeting Page 606 of 814 ATTACHMENT “B”
RESOLUTION NO. 8358

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

FERNANDO APPROVING THE BLANKET AUTHORITY TO

FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS

ANGELES COUNTY REGIONAL PARK AND OPEN SPACE

DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND

PROGRAMS
WHEREAS, the voters of the County of Los Angeles on November 8, 2016, approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A); and
WHEREAS, Measure A also designated the Los Angeles County Regional Park and Open Space District (the District) to administer said funds; and WHEREAS, the District has set forth the necessary policies and procedures governing the application for grant funds under Measure A; and
WHEREAS, the District’s policies and procedures require the governing body of the City of San Fernando to approve of the filing of an application before submission of said application to the District; and
WHEREAS, said application contains assurances that the City of San Fernando must comply with; and
WHEREAS, the City of San Fernando will enter into Agreement(s) with the District to provide funds for acquisition projects, development projects, and/or programs.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY OF SAN FERNANDO HEREBY:

1. Approves the blanket authority to file applications with the Los Angeles County Regional Park and Open Space District for Measure A Funds for projects or programs; and

2. Certifies that the City of San Fernando understands the assurances and will comply with the assurances in the application form; and

3. Appoints the City Manager, or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests and so forth, which may be necessary for the completion of projects or programs.

January 6, 2025 Special & Regular Meeting Page 607 of 814 RES. NO. 8358

4. The City Clerk shall certify the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 6th day of January, 2025.

Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
January 6, 2025 Special & Regular Meeting Page 608 of 814 RES. NO. 8358

CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8358, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof, held on the 6th day of January 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of January 2025.
______________________________
Julia Fritz, City Clerk
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AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Victor Meza, Water Operations Manager

Date: January 6, 2025
Subject: Receive and File Informational Presentation on Lead and Copper Service Lines RECOMMENDATION:

It is recommended that the City Council receive and file the presentation on Lead and Copper Service Lines.

BACKGROUND:

1. On June 7, 1991 the U.S. Environmental Protection Agency (US EPA) issued the Lead and Copper Rule (LCR) to protect public health and minimize lead and copper in drinking water.

2. In 2017, the US EPA released an addendum to the LCR called the Lead and Copper Rule Revisions (LCRR) establishing new requirements for protecting people from lead and copper water contamination due to the 2014 Flint, Michigan crisis. The revised LCRR required Water Systems to develop an inventory of service line material from the water main to the city meter.

3. In 2018, the City was required to submit a “mainline to meter” inventory list to the Department of Drinking Water (DDW) and US EPA identifying a total of 132 non-lead services to be replaced along with 10 water main lines by 2027.

4. In 2021, US EPA published the LCRR to help strengthen the LCR by requiring Water Utilities to develop an inventory of service line material from the city meter to the point of entry on the customer property.

5. In 2023, US EPA announced the Official Lead and Copper Rule Improvements deadline of October 16, 2024 requiring utilities to submit an inventory list of material used from meter service connection to house entry point.

6. In March 2024, staff began working on creating an in house inventory list of all service line material utilizing US EPA’s guidelines.

January 6, 2025 Special & Regular Meeting Page 613 of 814 Receive and File Informational Presentation on Lead and Copper Service Lines

7. On October 15, 2024, staff completed the mandatory material inventory list and submitted the list to both the DDW and US EPA. No lead service lines were identified within the City of San Fernando Water System.

ANALYSIS:

In 1991 the US EPA enacted the LCR to protect public health and minimize lead and copper in drinking water. The State Water Resource Control Board, through the DDW enforces the federal LCR through California Lead and Copper Rule (CA LCR). The CA LCR requires water systems to monitor lead and copper levels at consumer’s taps and implement treatment techniques triggered by certain action levels exceedances.

The LCR, enacted in 1991, required water systems to monitor lead and copper levels in drinking water and implement corrosion control measures if necessary. However, it did not mandate the comprehensive identification and replacement of lead service lines. High profile incidents, such as the Flint Michigan Water crisis, highlighted the urgent need for stricter regulations to protect communities from the dangers of lead exposure, particularly children and vulnerable population.

In 2017, the US EPA released an addendum to the LCR called the LCRR establishing new requirements for protecting people from lead and copper water contamination. The revised LCRR requires Water Systems to develop and maintain a service line inventory that identifies the material of both public and private portions of service lines. This inventory must classify service lines into four categories:

1. Lead Service Line (LSL’s)

2. Galvanized Lines Requiring Replacement ( previously connected to LSL’s)

3. Non-Lead Service Lines

4. Unknown Material
The new LCRR requires Water Systems to submit their initial service line inventories by October 16, 2024, and additionally, submit yearly updates of any upgrades and or replacement of water main lines and or service lines for the next 10 years.

On October 15, 2024, staff submitted the mandatory material inventory list from meter to point of entry as required to the DDW and US EPA. As stated previously, no lead service lines were identified within the City of San Fernando Water System.

The new LCRR requires water utilities to develop replacement plans that prioritize high risk areas and neighborhoods with vulnerable populations. The US EPA encourages utilities to replace entire service lines, including privately owned portions, to eliminate lead exposure risks completely; the LCRR also strengthens public notification requirements. Educational materials must also be provided to raise awareness about the risks of lead and the steps residents can take January 6, 2025 Special & Regular Meeting Page 614 of 814 Receive and File Informational Presentation on Lead and Copper Service Lines

to mitigate exposure. The City of San Fernando will be providing educational information to the community on the annual Consumer Confidence Report and will be submitting yearly updates to the DDW and US EPA informing them of any main line and service line upgrades as required by the new LCRR.

BUDGET IMPACT:

There is no budget impact as a result of the receipt and filing of the Informational Presentation on Lead and Copper Service Lines.

CONCLUSION:

Staff recommends that the City Council receive and file the Informational Presentation on Lead and Copper Service Lines
ATTACHMENT:

A. PowerPoint Presentation
January 6, 2025 Special & Regular Meeting Page 615 of 814 ATTACHMENT "A"
January 6, 2025 Special & Regular Meeting Page 616 of 814 Lead and Copper Service
Lines
City Council
January 6, 2025
January 6, 2025 Special & Regular Meeting Page 617 of 814 Environmental Protection Agency
Lead and Copper Rule
Water System Lead Inventory, City of San Fernando
(PWS No. CA1910143)
EPA Submittal Due Date
October 16, 2024
January 6, 2025 Special & Regular Meeting Page 618 of 814 Background: 2017
• Lead and Copper Rule Revision (LCRR): 2017 Mandates Public Water Systems (PWS) to develop an inventory of service line materials from the water main line to the city meter.
• Objective: Identify lead and non-lead service lines through various verification methods. Protect the public from any potential lead material exposure. This was Triggered by the Flint Michigan lead service line water crisis in April 2014.
• In 2018, using historical data the City submitted a list of 132 non- lead city service lines (galvanized) to be replaced and 10 water main lines in need of upgrades due to the age of main lines and non-lead pipe material.
• Being a 10 year plan, the City has till 2027 to replace the aged water main lines and any galvanized services in the water system.

January 6, 2025 Special & Regular Meeting Page 619 of 814 Background: 2021
• Lead and Copper Rule Revision (LCRR): 2021 Mandates Public Water Systems (PWS) to develop an inventory of service line materials from the city meter to the point of entry on the customer property( front of house)
• Objective: Identify lead and non lead service lines through various verification methods. Protect the public from any lead line material exposure. Initial inventory due by October 16,2024
January 6, 2025 Special & Regular Meeting Page 620 of 814 Inventory Process Overview: 2024

1. Identification of Service Lines
• The City of San Fernando has 14 water meter routes and 5,450 service connections.
• The water division used property addresses and meter routes for material identification.

2. Inspection Methods Used
• Water Division staff physical verification, walking the city, using scraping, magnets, and direct exposure of pipe material. • Inventory Breakdown of all 5,450 service connections pipe materials were categorized as Lead, Non-lead, Galvanized, or Unknown. No lead material were found.

January 6, 2025 Special & Regular Meeting Page 621 of 814 Water Division Physical Inspection
Copper house
line
Copper
customer
line
Copper City service
line
January 6, 2025 Special & Regular Meeting Page 622 of 814 Service Line Categorization
• Known Service Lines: 5,450 identified as non-lead. Staff created a number system and spreadsheet to categorize material types.
• Unknown Service Lines: None identified as lead or unknown. • Materials Inspected:
- Copper(150), PVC(144), Galvanized(143), Lead(147), Unknown(149).

EXAMPLE
Account # Customer # City Pipe
Service Size Meter # Address Customer Pipe MateriaL Customer Pipe Material City Pipe Material Date Inspected 31-XXXX 0001159XX 2 34061976 X40 Parkside 144 141 150 8/5/2024 31-XXXX 0001833XX 2 34061971 X00 Parkside 140 141 150 8/5/2024 31-XXXX 0001340XX 1.5 35768007 X50 Parkside 144 141 150 8/5/2024 31-XXXX 0000206XX 1.5 18120092 X00 Parkside 140 141 150 8/5/2024 31-XXXX 0001783XX 2 33153973 X25 Parkside 140 141 150 8/5/2024 January 6, 2025 Special & Regular Meeting Page 623 of 814 Retention and Public Access
• Record Retention: Per EPA the City must have the inventory list documentation available for regulatory and public review at all times. • Contact Information:

City of San Fernando
Public Works and Water Billing Department
Phone: 818-898-1298.

January 6, 2025 Special & Regular Meeting Page 624 of 814 Conclusion
• The City has submitted the water system inventory reports in compliance with LCRR achieved through detailed physical inspections by the Public Works department. Not a contractor.
• All service lines have been categorized, ensuring public safety and regulatory adherence of the Lead and Copper Rule.
• The 10 year plan must be maintained and re submitted annually on the replacement of aged water service line pipelines in the water system.

January 6, 2025 Special & Regular Meeting Page 625 of 814 Questions?
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AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Wendell Johnson, Director of Public Works

Date: January 6, 2025
Subject: Consideration to Approve an Increase to the Capital Project Budget and Construction for the Traffic Signal Modifications – 9 Locations Highway Safety Improvement Project No. HSIPL-5202(019), Plan No. P-722 to the Not-to-Exceed Contingency Amount and Adopt a Resolution Appropriating Funds RECOMMENDATION:

It is recommended that the City Council:
a. Approve an increase of $150,000 to the Capital Project Budget for the Traffic Signal Modifications – 9 Locations Highway Safety Improvement Project Federal Project No. HSIPL5202(019), Job No. 7598, Plan No. P-722, to the not-to-exceed amount of $1,810,227; b. Approve an increase to the construction contingency to 20% increasing the not-to-exceed amount from $122,943 to $245,886; and
c. Adopt Resolution No. 8357 (Attachment “A”) amending the Fiscal Year (FY) 2024-2025 Adopted Budget appropriating Street Lighting Fund expenditures.

BACKGROUND:

1. On August 20, 2018, the City Council accepted the Highway Safety Improvement Program (HSIP) grant from the California Department of Transportation (Caltrans) in the amount of $1,096,000, authorized the execution of the HSIP agreement with Caltrans for the HSIP Cycle 8 Traffic Signal Improvements Project and adopted Resolution No. 7880 amending the FY 2018-2019 adopted budget appropriating the grant expenditures and revenues.

2. On June 27, 2023, the City received its Authorization to Proceed with Construction (CON E-76) from Caltrans.

3. On February 7, 2024, the City submitted a Request for Cost Change to Caltrans to obtain additional HSIP funding ($453,176) for the Traffic Signal Modification Project.

January 6, 2025 Special & Regular Meeting Page 631 of 814 Consideration to Increase the Capital Project Budget and Construction Contingency for the Traffic Signal Modifications – 9 Locations Highway Safety Improvement Project and Increase the Not-to Exceed Contingency Amount for the Project; and Adopt a Resolution Appropriating Funds

4. On February 8, 2024, Caltrans notified the City that its request for an additional $453,176 in HSIP funds had been approved (Attachment “B”).

5. On February 20, 2024, the City Council approved a Construction Contract with Alfaro Communications Construction, Incorporated for an amount not-to-exceed $1,229,429.51 and approved a project contingency in an amount not-to-exceed 10% of the contract amount, or $122,942.95, to cover costs of unforeseen conditions.

ANALYSIS:

Improving traffic signals is crucial for a city's efficiency, safety, and sustainability. Optimized signals enhance traffic flow, reducing congestion and travel times, which boosts productivity and minimizes driver frustration. They also play a vital role in reducing accidents by providing clear, predictable patterns for vehicles and pedestrians. Modernized signals, such as those integrated with adaptive technology, can lower emissions by cutting down idling times, contributing to environmental sustainability. By prioritizing traffic signal upgrades, cities can create safer, greener, and more efficient transportation systems for their residents.

The Traffic Signal Modification Project was selected for funding through the State of California HSIP – Cycle 8. The HSIP is a federal-aid program with the purpose to achieve significant reduction in traffic fatalities and serious injuries on public roads. The Traffic Signal Modification project will help to improve traffic safety for both pedestrians and motorists at nine (9) intersections within the City’s main transportation corridor, specifically along the Metrolink rail corridor.

The nine (9) intersections include:
• Hubbard Avenue at San Fernando Road
• Hubbard Avenue at Truman Street
• Hubbard Avenue at First Street
• Maclay Avenue at San Fernando Road
• Maclay Avenue at Truman Street
• Maclay Avenue at First Street
• Brand Boulevard at San Fernando Road
• Brand Boulevard at Truman Street
• Wolfskill Street at Truman Street
The traffic signal modifications consist of the removal and installation of: new signal poles; pedestrian heads; pedestrian push buttons; LED luminaires; street name signs; controllers; wiring; curb ramp; signing; striping; etc.

January 6, 2025 Special & Regular Meeting Page 632 of 814 Consideration to Increase the Capital Project Budget and Construction Contingency for the Traffic Signal Modifications – 9 Locations Highway Safety Improvement Project and Increase the Not-to Exceed Contingency Amount for the Project; and Adopt a Resolution Appropriating Funds

Project Status.

The City’s contractor has completed the installation of eight (8), out of nine (9), traffic signal poles to date. The removal and reconstruction of wheelchair ramps and adjacent sidewalks is approximately 95% complete. New traffic signal heads and pedestrian heads have been installed on both existing and new traffic signal poles. The installation of a new cabinet and controller at Truman Street and Maclay Avenue has also been completed.

Currently, the contractor is working on the rewiring of several project intersections. Remaining improvements to be completed include signing and striping, installation of truncated domes, and installation of the final traffic signal pole at the intersection of Hubbard Avenue and First Street.

To date, the project is approximately 80% complete and scheduled to be completed in late February 2025.

Reasons for Increasing Project Budget.

The entire 10% ($122,943) approved for construction contingency has been utilized for unforeseen tasks such as sidewalk work, pedestrian push button post installations, exploratory borings, patch and repair of concrete and street name sign revisions. The additional funding being requested will be used for the following:.

At three (3) project intersections, the contractor is having a difficult time removing the wiring from the existing conduit which is required in order to install new wiring for the intersection.

Removing wiring from existing conduit during traffic signal upgrades is challenging due to several factors. These factors include, over time, wires can become stuck due to corrosion, dirt, or debris inside the conduit, or from the conduit itself being damaged or bent. Additionally, old wiring insulation can degrade, causing it to stick to the conduit walls. Further conduits may be tightly packed, leaving little room to maneuver wires. That said the stated factors make the process of removing the old wiring very costly due to it being labor-intensive, time-consuming, and requiring specialized tools and techniques to avoid damaging the conduit or new wiring.

The installation of new conduit is necessary to complete the project scope of work and finalize the project. With this being the case, staff recommends that the $150,000 in additional funds being requested for the project be approved.

BUDGET IMPACT:

The City Council approved a total budget of $1,674,657 for the Traffic Signal Modification Project; this included a 10% project contingency of $122,943 to cover costs of unforeseen conditions.

Staff is requesting an increase of $150,000 to the project budget creating a new total project budget of $1,810,227. The additional funds will be utilized to increase the not-to-exceed project construction contingency to 20% and to cover the cost of engineering services not covered under the HSIP grant agreement. Funds from Fund 027 (Street Lighting Fund) will be utilized to cover January 6, 2025 Special & Regular Meeting Page 633 of 814 Consideration to Increase the Capital Project Budget and Construction Contingency for the Traffic Signal Modifications – 9 Locations Highway Safety Improvement Project and Increase the Not-to Exceed Contingency Amount for the Project; and Adopt a Resolution Appropriating Funds

the additional $150,000 being requested. This fund has a current balance of $427,112 available for use towards the maintenance and repair of City-owned street lights and circuits.

The following is a breakdown of funding sources and uses:

SOURCES
Fund Account Number Current
Allocation Revised
HSIP Grant 010-3686-0562 $ 1,096,000 $ 1,096,000
HSIP Grant (New) 010-3686-0562 $ 453,104 $ 453,104
Total Grant Funding $ 1,549,104 $ 1,549,104
Measure M 024-3210-0562 $ 30,481 $ 16,123
Measure R 012-3210-0562 $ 95,000 $ 95,000
Street Lighting Fund 027-3110-0000 $ 0 $ 150,000
Total Grant Match S 125,481 $ 261,123
Total Sources: $ 1,674,657 $ 1,810,227
USES
Activity Account Number Cost
Construction Management/Inspection/
Testing/Labor Compliance 010-311-0562-4600 $ 245,911
Construction 010-311-0562-4600 $ 1,229,430
Construction Contingency (20%) 010/012/024/027-311-0562-4600 $ 245,886 Staff Oversight/Grant Administration 012/024-311-0562-4600 $ 89,000 Total Uses: $ 1,810,227
CONCLUSION:

It is recommended that the City Council approve an increase to the capital project budget for the Traffic Signal Modifications – 9 Locations Highway Safety Improvement Project, increase the construction contingency to 20% and adopt Resolution No. 8357 amending the FY 2024-2025 Adopted Budget.

ATTACHMENTS:

A. Resolution No. 8357
B. Caltrans’ Additional Funding Approval
January 6, 2025 Special & Regular Meeting Page 634 of 814 ATTACHMENT “A”
RESOLUTION NO. 8357

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR THE FISCAL YEAR 2024-2025 ADOPTED ON JULY 1, 2024, TO UTILIZE LANDSCAPE AND LIGHTING FUND

BALANCE TO COVER THE FUNDING INCREASE TO THE TRAFFIC SIGNAL MODIFICATIONS – 9 LOCATIONS HIGHWAY SAFETY IMPROVEMENT
PROJECT, FEDERAL PROJECT NO. HSIPL-5202(019), JOB NO. 7598, PLAN NO. P-722 BUDGET
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2024-2025, commencing July 1, 2024, and ending June 30, 2025; and WHEREAS, the City Council has determined that it is necessary to amend the expenditures of the current City budget; and
WHEREAS, the City requires additional funding to complete the Traffic Signal Modifications – 9 Locations Highway Safety Improvement Project; and WHEREAS, the annual budget for the City of San Fernando for the Fiscal Year beginning July 1, 2024 and ending June 30, 2025, a copy of which is on file in the City Clerk’s Office, was adopted on July 1, 2024.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:

LANDSCAPE AND LIGHTING FUND BALANCE: CAPITAL PROJECTS
Increase in Expenditures
027-311-0562-4600 $150,000
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 6th day of January, 2025.

Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
January 6, 2025 Special & Regular Meeting Page 635 of 814 RES. NO. 8357
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8357, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof, held on the 6th day of January 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of January 2025.

Julia Fritz, City Clerk
January 6, 2025 Special & Regular Meeting Page 636 of 814 ATTACHMENT "B"
Kenneth Jones
From:

Sent:

Benson, Dale@DOT <[email protected]>
Thursday, February 8, 2024 1 :58 PM
To: Lani Alfonso
Cc: Katindig, Maria L@DOT; Kenneth Jones; Emilio De Murga Subject:

Attachments:

FW: City of San Fernando - HSIPL-5202(019) - Cost Change Request HSIP Cost Change Request (019) signed.pdf
CAUTION: External Sender
This email originated from outside of the organization. Exercise caution when clicking on links or opening attachments unless you recognize the sender and know the content is safe. Please report all suspicious emails to the IT Systems Administrator.

Lani,
The cost change for HSIPL-5202(019) is approved and the HSIP database has been updated. Please retain a copy of this e-mail and attachment in the project files.

If you have any questions, please contact me.

Dale Benson
Senior Transportation Engineer
ATP and HSIP Coordinator
Caltrans District 7 Office of Local Assistance
100 S. Main Street
Los Angeles, CA 90012
(213) 266-3552
From: Dhillon, Simrit@DOT <[email protected]>
Sent: Thursday, February 8, 2024 1:40 PM
To: Benson, Dale@DOT <[email protected]>
Cc: Ke, Richard@DOT <[email protected]>; Katindig, Maria L@DOT <[email protected]> Subject: RE: City of San Fernando - HSIPL-5202(019) - Cost Change Request Hello Dale,
I have approved the cost change and updated the database.

Thank you,
Simrit Dhillon
HSIP Coordinator
Federal Infrastructure Programs Branch
Office of Federal Programs
[email protected]
(916)-628-6007
1 January 6, 2025 Special & Regular Meeting Page 637 of 814 Request Form for HSIP Time Extension, Scope/Cost Change Request Form for
HSIP Project Time Extension, Scope/Cost Change
To request a delivery time extension or a project scope/cost change for a local Highway Safety Improvement Program (HSIP) project, please complete this form and submit the signed form to the .121.AE. The form must be completed and submitted by a Local Public Agency (LPA), not the consultant that works on the project.

After review, the DLAE may reject the request, or recommend to approve the request and forward it to the HQ HSIP Managers for further review.

Local Agency's Contact Person:

Name: jKenneth Jones
Phone: ja 18-898-1240
Project Information:

HSIP Unique ID: jHB-07-046
Responsible Agency: jsan Fernando ~---------......

County: jLos Angeles County
Attention:

Caltra ns District 7 DLAE
100 S. Main St, #12.040
Los Angeles, CA 90012-3712
Dear Caltrans District 7 DLAE:

Title: jManagement Analyst
Email: [email protected]
Project Number: IH.... _SI_P_L-_52_0_2(_0_19_) ___ ___,I (If available) Caltrans District:

We request that Caltrans consider this request for time extension/project scope/cost change for the subject local Highway Safety Improvement Program (HSIP) project:
(Current Project Location and Current Project Description of Work can be found at the on line Approved Project Usts.

Current Nine (9) intersections along the Metrolink rail corridor (1st St at Hubbard Ave & Maclay Ave; San Fernando Rd Project Location: at Brand Blvd, Hubbard Ave & Maclay Ave; and Truman St at Brand Blvd, Hubbard Ave, Maclay Ave & Wolfskill (max 250 characters) St)
Current
Description of Work:
(max 250 characters)
Project Category:
!Benefit-Cost Ratio (BCR)
Pagclof3
~=======================================================================:::::

Install larger signal heads, additional street lighting, and protected left turn phase signals where left turn lanes already exist.

January 6, 2025 Special & Regular Meeting Page 638 of 814 Request Form for HSIP Time Extension, Scope/Cost Change This request is for (at least one needs to be checked):

D Project Delivery Time Extension
D Project Scope Change
181 Project Cost Change
Request for project cost change:

Please explain the cost change In detail below, and then complete the project cost table.

The city recently advertised and opened bids for the subject project. The city received five bids with the low bid coming in $234,930 higher than the engineer's estimate. In addition, due to the uncertain amount of coordination with Metrolink at each of the project's railroad crossings, the city anticipates the need for greater construction contingency. Originally the city anticipated being able to fund construction management and inspection with local funds, but preliminary estimates of that cost are approximately 17% of the construction cost which exceeds the city's available budget. Therefore, the city respectfully requests a construction cost change of $625,300 and Increased HSIP funding of $453, 170 to offset part of that change. The city does not have local funds to cover the additional cost and may need to request a change in scope to reduce the cost of the project If additional funding cannot be found.

Cost by Phase prior to this reqeust Cost by Phase with this request Phase Total HSIP Relmb. Ratio Total HSIP Reimb. Ratio
PE 0.00%
R/W 0.00%
CON $1,096,000 $1,096,000 100.00% $1,721,300 $1,549,170 90.00% TOTAL $1,096,000 $1,096,000 100.00% $1,721,300 $1,549,170 90.00% Note (for scope/cost change request):

1. If the request includes construction cost change, please provide an Engineer's Estimate (and/or low bidders' items estimate at award) that must match this request.

2. If the subject project is for a funding set-aside, the scope change (if requested) must meet the requirements of the particular set-aside under which the project has been selected for funding. If a cost change is requested, the total HSIP cost must not exceed the maximum allowed under this setaside in the original Call-for-Projects.

3. An updated BCR calculation using available crash data In the most recent 3 to S years Is required If:
(a). This Is a BCR project and the request includes a project scope change; or (b). This Is a BCR project; the request does not Involve a scope change however the HSIP portion of the cost Increase Is more than $100,000; (c). This Is a set-aside project; the total HSIP cost after the Increase will exceed the maximum of the total HSIP funding allowed for this set-aside and the agency would like to re-categorize this project and use a BCR to justify the cost Increase.

The updated BCR calculation must be stamped and signed by an active Callfornla-llcensed Professional Engineer (PE) or Traffic Engineer (TE). The HSIP Analyzer for calculating the BCR can be downloaded here., When an updated BCR calculation is required, the scope/cost change will be considered only if the updated the BCR is no less than the average BCR cutoff of the most recent three HSIP cycles, which Is 7 .7 currently.

January 6, 2025 Special & Regular Meeting Page 639 of 814 Request Form for HSIP Time Extension, Scope/Cost Change Local Agency Certification:

I certify that the information provided in this request is accurate and correct. I understand that if the required information has not been provided this form will be returned. You may direct any questions to:

The person in responsible charge:

Name: lwendell Johnson, PE I
Signature*: ~ ~ ~---.,.-
Title: I Director of Public Works
Date: I Z,. ,, 7 , 2, ,-I
Phone Number: l(s.... _1_s_)B_9_B_-1_2_2_2 ____ ___.I
* Please print and sign if the digital signature does not work for you.

Caltrans District Local Assistance Engineer (DLAE) Acceptance:
(to be completed by the DLAE or assignee)
I have reviewed the information submitted on this request and recommend the HQ HSIP Managers to approve this request.

Name: I Dale Benson I Title: I Senior Trans~ortation Enginee~ Signature: z:;>a&,, 8~)f,,, Date: I 02/07/2024 I
Phone Number:! 213-266-3552 I
Page3of3
January 6, 2025 Special & Regular Meeting Page 640 of 814 January 6, 2025 Special & Regular Meeting Page 641 of 814 This Page
Intentionally
Left Blank
January 6, 2025 Special & Regular Meeting Page 642 of 814

AGENDA REPORT
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Wendell Johnson, Director of Public Works
Patsy Orozco, Civil Engineering Assistant II
Date: January 6, 2025
Subject: Consideration to Award a Contract with Craftwater for Design Services for the Carlisle Street Green Alley Project
RECOMMENDATION:

It is recommended that the City Council:
a. Award a Professional Services Contract (Attachment “A” – Contract No. 2333) to Craftwater, in an amount not-to-exceed $373,190, for design services for Carlisle Street Green Alley Project;
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the contract and all related documents.

BACKGROUND:

1. Signed into law on September 14, 2016, Senate Bill (SB) 859 created the California Natural Resources Agency’s (CNRA) Urban Greening Program, funded by the Greenhouse Gas (GHG) Reduction Fund. In 2021, SB 170 allocated $50 million from the State General Fund to the Agency for its Urban Greening Program, specifically for urban greening projects that reduce GHG emissions and provide multiple benefits such as enhancing parks and open space, using natural solutions to improve air and water quality, and creating more walkable and bike-able trails.

2. On March 28, 2022, through the Calles Verdes grant, the City partnered with TreePeople, a non-profit organization that specializes in urban forestry, parks and trails, policy and research, education, and community outreach, to submit a grant proposal to the Urban Greening Program to significantly expand the green alley project on Carlisle Street already contemplated through the Calles Verdes project. The City submitted as the lead applicant, with TreePeople as the supporting applicant.

3. On October 6, 2022, the City organized a site visit as part of the Urban Greening Program’s requirements when advancing to the second stage of evaluation. The site visit included City staff, TreePeople staff, community members, and the evaluation panel from the CNRA.

January 6, 2025 Special & Regular Meeting Page 643 of 814 Consideration to Award a Contract with Craftwater for Design Services for the Carlisle Street Green Alley Project

4. On January 5, 2023, the CNRA notified the City of its successful advancement to stage 3 (the final stage) of the grant application process and the need to adopt a resolution to complete the grant application filing.

5. On January 17, 2023, the City Council adopted Resolution No. 8207, approving for the filing of the Urban Greening application as required by the CNRA.

6. On June 28, 2023, the City confirmed adjustments to the project scope and budget based off discussions with the CNRA.

7. On October 15, 2023, the City and the CNRA executed the grant agreement (Contract No. 2229) for the Carlisle Green Alley project in the amount of $3,482,535.

8. On March 18, 2024, the City adopted Resolution No. 8288, amending the budget for Fiscal Year (FY) 2023-2024 to appropriate the grant revenues and expenses for the Urban Greening Grant Program for the Carlisle Green Alley Project.

9. On August 19, 2024, the City Council requested additional information on the outreach that was done, timeframe for the project, and a maintenance plan for upkeep when the project is completed.

10. On September 3, 2024, the City Council awarded Contract No. 2286 to TreePeople in the amount of $270,020 for project management, project reporting, grant coordination, community engagement and workshops, and tree and shrub planting and establishment.

11. On October 21, 2024, the City posted the Request for Proposals (RFP) for Design Services for Carlisle Street Green Alley Project on the City website.

ANALYSIS:

The Carlisle Street Green Alley Project will revitalize an underutilized alley into a vibrant linear green space. Through a combination of strategic planning and sustainable design, this project seeks to enhance urban landscape, foster environmental sustainability, and promote healthier, more vibrant neighborhoods. The development will include a safer walking and biking route, enhanced with shade trees and lighting to encourage active transportation and community engagement. The landscape will be revitalized with the planting of over 200 trees and native plants, enriching the area’s biodiversity. Permeable surfaces will be installed to facilitate groundwater infiltration, improving water quality and reducing runoff. Additionally, the construction of bioswales will naturally filter stormwater, mitigate flooding, and bolster the area’s environmental resilience.

January 6, 2025 Special & Regular Meeting Page 644 of 814 Consideration to Award a Contract with Craftwater for Design Services for the Carlisle Street Green Alley Project

On November 20, 2024, the City received eight (8) proposals for Design Services for Carlisle Street Green Alley Project. The following table summarizes the submittals received for the project:

Company City Amount
Agency Artifact Los Angeles $ 282,220
Craftwater Pasadena $ 373,190
CWE Fullerton $ 313,746
Hirsh and Associates (HAI) Anaheim $ 153,880
Konkouey Design Initiative (KDI) Los Angeles $ 383,233
Studio One Eleven Long Beach $ 449,388
SWA Los Angeles $ 358,549
Albert A WEBB Associates Riverside $ 250,874
A selection committee made up of qualified Public Works staff and TreePeople staff was convened to review submitted proposals. The evaluation consisted of assessing qualifications and experience, including expertise and an understanding of the community and cultural knowledge and experience working with CNRA; project approach with clear and detailed project timelines and schedules; qualifications, experience, composition and accessibility of the project team; and completeness and competiveness of proposed pricing. After careful review and analysis by the committee, the following three (3) candidates were recommended as finalists:
• Albert A Webb Associates
• SWA
• Craftwater
On December 17, 2024, the selection committee interviewed the finalists. The selection committee unanimously concluded Craftwater was the most qualified for design project based on their clear understanding of the scope of work and extensive knowledge to integrate key design components into the project, including CNRA requirements and coordination. Craftwater demonstrated a good understanding of the vision portrayed in the original conceptual plan of the grant and have experience working with CNRA.

Project Timeline.

Referenced below is a brief overview of the project schedule for the final design and construction of the project:

Project Milestones Date
Award Design Contract (Craftwater) January 2025
Complete Design June 2025
Award Construction Contract August 2025
Complete Contract February 2026
Project Maintenance - TreePeople March 2026-March 2028
Project Maintenance – City (Public Works) After March 2028 January 6, 2025 Special & Regular Meeting Page 645 of 814 Consideration to Award a Contract with Craftwater for Design Services for the Carlisle Street Green Alley Project

BUDGET IMPACT:

The current fund allocation for the Carlisle Green Alley project is $3,482,535. There is no match requirement by the City for this grant. This is a reimbursable grant with a Grant Activity Period from October 1, 2023 to August 31, 2025. The City will submit a grant extension to CNRA for project completion to be extended to March 1, 2026.

The following table summarizes the status of the project funding and proposed expenditures:

PROJECT FUNDING
Fund Account Number Current Allocation
State Natural Resources Agency Grant 010-3686-0847 $ 3,482,535 Total Sources: $ 3,482,535

PROPOSED EXPENDITURES
Activity Account Number Cost
Project Management/Project Reporting,
Grant Coordination, Community
Engagement and Workshops, Tree and
Shrubs Planting and Establishment
010-310-0847-4260 $ 270,020
Design/Engineering 010-310-0847-4260 $ 373,190
Construction 010-310-0847-4600 $ 2,555,393
Construction Contingency 010-310-0847-4600 $ 283,932
Total Uses: $ 3,482,535
CONCLUSION:

It is recommended that the City Council approve Contract No. 2333 to Craftwater for design services in an amount not-to-exceed $373,190 and authorize the City Manager to make non-substantive changes and execute the agreement and any related documents.

ATTACHMENT:

A. Contract No. 2333
January 6, 2025 Special & Regular Meeting Page 646 of 814 ATTACHMENT “A”
CONTRACT NO. 2333
2025

PROFESSIONAL SERVICES AGREEMENT
(Parties: CRAFTWATER and City of San Fernando)
(Engagement: Design Services for Carlisle Street Green Alley Project

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 6th day of January, 2025 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and CRAFTWATER (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires design services for Carlisle Street Green Alley Project; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such tasks and services to CITY; and WHEREAS, that the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of January 6, 2025, under Agenda Item No. 10; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 SCOPE OF WORK: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the tasks and services described in that certain Request for Proposals of CITY entitled “DESIGN SERVICES FOR CARLISLE STREET GREEN ALLEY PROJECT” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “PROPOSAL FOR DESIGN FOR CARLISLE STREET GREEN ALLEY PROJECT” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B”, respectively. The term “Scope of Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern January 6, 2025 Special & Regular Meeting Page 647 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2333
Design Services for Carlisle Street Green Alley Project

4/2024
PSA – Deliverables
and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

1.2 PROSECUTION OF WORK:

A. Time is of the essence for this Agreement and each and every provision contained herein. The Work shall be commenced within five (5) calendar days of CITY’s issuance of a written notice to proceed (“Notice to Proceed”). CONSULTANT shall complete the various tasks identified in the Scope of Work within the timeframes set forth in the Scope of Work and shall complete all of the Work by or before March 1, 2026 (the “Completion Date”). CONSULTANT may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY. The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONSULTANT in order to complete the Work; (ii) how much additional time CONSULTANT requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONSULTANT, including, if applicable, identification of any tasks that must be completed by CITY as prerequisite to CONSULTANT being able to complete any other service or task; and (iv) what proactive steps CONSULTANT has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONSULTANT to alert CITY of the need to provide information or complete certain tasks to be performed by CITY. CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees.

January 6, 2025 Special & Regular Meeting Page 648 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2333
Design Services for Carlisle Street Green Alley Project

4/2024
PSA – Deliverables
F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.3 COMPENSATION: CONSULTANT shall perform the Work in accordance with the “PROPOSED FEE ESTIMATE” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, may not exceed the aggregate sum of THREE HUNDRED SEVENTY-THREE THOUSAND, ONE HUNDRED NINETY DOLLARS ($373,190), (hereinafter, the “Not-toExceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.4 PAYMENT OF COMPENSATION: The Not-to-Exceed Sum will be paid to CONSULTANT in monthly increments as the Work are completed. Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.5 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.6 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, January 6, 2025 Special & Regular Meeting Page 649 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2333
Design Services for Carlisle Street Green Alley Project

4/2024
PSA – Deliverables
CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates the City Manager and Civil Engineering Assistant II (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates James Powell (PLA, ASLA), Project Manager to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or Consultant Representative’s designee will supervise and direct the performance of the Work, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF WORK; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Work skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; January 6, 2025 Special & Regular Meeting Page 650 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2333
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C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Work under the standard of care as articulated under section 2.4(A).

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2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: Insert Name(s) And Title(s).

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services and tasks does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control.

CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any January 6, 2025 Special & Regular Meeting Page 652 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2333
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compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

2.12 SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR 29.940 and

29.945. CONSULTANT may submit proof of non-debarment or suspension by providing a printout or screenshot from the U.S. Government’s official website (www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement.

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III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before commencing the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

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3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before commencing the Work, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

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3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “ City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

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4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 WORK OF CONSULTANT’S DESIGN PROFESSIONALS SERVICES: The duty to indemnify, defend and hold harmless as set forth under this subsection shall apply to the negligence, recklessness or willful misconduct of any individual who qualifies as a “design professional” within the meaning of subsection (c)(2) of Section 2782.8 of the California Civil Code in so far as such negligence, recklessness or willful misconduct occurs in the performance, work or activities that must be performed by a “design professional.” Subject to the limitation of the preceding sentence, to the fullest extent permitted by law, CONSULTANT shall immediately defend and indemnify and hold harmless the CITY Indemnities, defined above, from and against any and all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s officers, employees, servants, agents, contractors, subcontractors or authorized volunteers or any other person or entity involved by, for, or with or on behalf of CONSULTANT in the performance of design professional services under this Agreement. The Parties understand and agree that the duty of CONSULTANT to indemnify, defend and hold harmless pursuant to this subsection includes the duty to defend as set forth in Section 2778 of the California Civil Code. CONTRACTOR’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then CONSULTANT’s indemnification obligation shall be reduced in proportion to the established comparative liability.

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WORK OF ALL OTHER PERSONS/NON-DESIGN PROFESSIONALS: Except as otherwise provided under Section 4.2 of this Article, above, to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT’s negligent performance under this Agreement, including but not limited to the negligent acts, errors or omissions of CONSULTANT or CONSULTANT’s officers, employees, agents, servants, contractors, subcontractors or subconsultants or the failure of the same to comply with any of the duties, obligations or standards of care set forth herein. The duty to indemnify, defend and hold harmless under this subsection shall not encompass a duty to indemnity, defend or hold harmless for liability, loss, suit, damage, expense, or cost caused by the negligence or willful misconduct of any or all of the CITY Indemnitees. The duty to indemnify, defend and hold harmless as set forth under this subsection is intended to encompass liabilities, losses, damages, expense, and costs not otherwise subject to subsection 4.2, above.

CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT’s failure to pay CITY promptly any indemnification arising under this Article and related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers’ compensation laws.

The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and authorized volunteers.

CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

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The duties to indemnify, defend and hold harmless as set forth under this Section, shall survive the early termination or normal expiration of this Agreement and shall be in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:

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i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing January 6, 2025 Special & Regular Meeting Page 660 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2333
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notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

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G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

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6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

Craftwater
Attn: Oliver D. Galang, PE, ENV SP,
QSD/P, Vice President
117 E. Colorado Blvd., Suite 550
Pasadena, CA 91105
Email: Oliver. [email protected]
City of San Fernando
Public Works/Engineering
Attn: Civil Engineering Assistant II
117 Macneil Street
San Fernando, CA 91340
Phone: (818) 898-1222
Fax: (818) 365-8090
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyeight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, January 6, 2025 Special & Regular Meeting Page 663 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2333
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commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

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6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date for completing the Work may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such January 6, 2025 Special & Regular Meeting Page 665 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2333
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delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services and tasks for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The CITY Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: CRAFTWATER:

By: By:

Nick Kimball, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

January 6, 2025 Special & Regular Meeting Page 666 of 814

REQUEST FOR PROPOSALS
Design for Carlisle Street Green Alley Project

1. Introduction
The City of San Fernando is requesting proposals from registered and professional Engineering/Landscape Architect firms to provide a professional design services for the Carlisle Street Green Alley Project. The project area will consist of improvements on Carlisle Street from Pico Street to O'Melveny Avenue. The services desired include, but are not limited to geotechnical services, survey services, preparation of plans/specifications/cost estimate for construction, and support during bidding process and construction phase. The City has appropriated approximately $2.5 million for construction.

2. Project Background:

Carlisle Street is classified as an alley in the City of San Fernando, serving both commercial and residential land use types. Residents in this neighborhood regularly use Carlisle Street as an alternative north-south walking path, but must compete with the permissible two-way vehicular traffic that runs through the alley.

Several businesses have small parking lots that are accessible through the alley. Both local businesses and residents, adjacent to the alley, place their waste containers in the alley for pickup.

Carlisle Street is in disrepair. It is an eight-block patchwork of potholes and asphalt with no delineating lines to support two-way traffic and no green infrastructure anywhere along the alley except the fenced vacant field at the Hewitt Street intersection. Carlisle Street's impermeable surface and blacktop exacerbate adverse environmental impacts already confronting the community such as flooding during rainy days and urban heat island effect during the hot summer and fall seasons. Illegal dumping and graffiti are also commonplace characteristics of Carlisle Street.

Despite its classification as an alley in the City street network and the fact that nuisance activities take place in the area, there is community desire to activate the alley and provide unforeseen green space.

The proposed Green Alley concept originated from the Calles Verdes (Green Streets) project that started in 2017. Calles Verdes focused on identifying, prioritizing, and greening key areas of the city through assessing community priorities, conducting technical land surveys, and incorporating long-term land-use.

Through this robust preliminary assessment, the City of San Fernando proposes that the Carlisle Street Green Alley project include the following project scope:
• Shade Trees (200 each- 15 gallon)
• Asphalt removal (34,000 square feet)
• Permeable Pavers (25,120 square feet - 16,720 permeable pavers and 8,400 healthy soils) • Minimum Native Shrubs (100 each-5 gallon) and Grasses (200 each-I gallon) • Mulch ( 100 cubic yards)
• Bioswales (0.4 mile)
• Irrigation
• Sidewalk (5,640 sf)
CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 667 of 814 • Curb and Gutter (2,075 LF)
• Curb Ramps with embedded Truncated Domes (26 each)
• Concrete Mini Traffic Circles (3 each)
• Pedestrian-level Lights (55 each)
• Striping/Markings (Thermoplastic Paint)
• Signage
• Greening of a 52-space public parking lot (Public Lot 9) Project scope may be subject to change after community outreach workshops.

Calles Verdes is supported by the City of San Fernando and included in the 2022-2027 Strategic Goals.

Strategic Goal 5.3.c: Move forward with Green Streets and other stormwater capture projects, such as the Carlisle Green Street project and stormwater capture improvements at South Maclay and Parking Lot 4 (Truman and Brand Blvd).

While the Calles Verdes project has kick started the conversation on greening of the public right-of-way, the transformation of Carlisle as a green alley and alternative non-motorized pathway further promotes the sustainability and resiliency of San Fernando by creating a nexus between water infiltration, park access, and transportation. As a result, this project will serve as a demonstration to many of the pressing environmental issues our underserved urban communities face.

3. Scope of Work:

The selected design team will be responsible for assessing existing site conditions, presenting at community design workshops in collaboration with TreePeople, and producing draft and final designs informed by community and stakeholder input. The design team must consist of a Civil Engineer and Landscape Architect. Final permitting, construction drawings, prevailing wage cost estimates, and a bid package will be required as part of this phase. In addition to furthering key objectives of expanded tree canopy, education, native vegetation, biodiversity, habitat, and stormwater management, the designs must prioritize community input, sustainability, and maintenance considerations. Services shall include the following:

Project Tasks:

1. Project Management
a. Monthly meetings with the City of San Fernando staff to discuss project goals, maintenance requirements, applicable regulations, and design considerations. b. Biweekly coordination meetings with project partners. c. Prepare materials and attend (3) community workshops to present design options and receive input. The community outreach will be led by TreePeople.

2. Surveys and Environmental
a. Conduct a topographic survey of Carlisle Street from Hollister Street to O'Melveny Avenue. The area on Carlisle Street from Pico Street to Hollister Street including the parking lot has already been surveyed. b. Conduct a geotechnical analysis of Carlisle Street from Hollister Street to O'Melveny Avenue to inform project Stormwater BMPs. The area on Carlisle CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 668 of 814 Street from Pico Street to Hollister Street including the parking lot has already been analyzed.
c. Conduct a utility survey of project area.

3. Design
a. Prepare a Concept Design (30%) and make necessary revisions to the Concept Design based on comments from project partners.
b. Prepare 60% Construction Documents [Plans, Specifications & Estimate (PS&E)] and make necessary revisions to the Concept Design based on comments from project partners.
c. Prepare final Construction Documents (PS&E) (100%) and make necessary revisions to the Concept Design based on comments from project partners. d. Prepare cost estimates at 30%, 60%, and 100%.
e. Prepare any permits required for construction.
f. Bidding and Construction Support. Responding to Request for Information (RFI) on the design plans or in the technical/special provisions. Note: Consultant shall be required to provide responses to City/Project Manager/Contractor inquiries clarifying any errors, discrepancies, missing information, and oversights in the PS&E during the bidding and construction period at no cost to the City. This may involve revising plans and specifications as necessary to appropriately respond to the inquiries. Consultant shall provide responses within two (2) working days after receiving the initial inquiry. Consultant shall attend Pre-Construction meeting. In addition, the Consultant shall also provide field visits during construction, if necessary. Prepare As-Built Plans for City.

Construction plan components may include, but are not limited to:
• Title Sheet and Location Map
• Utility Plans
• Hardscape Improvement Plans
• Landscape/Irrigation Plans
• Striping Plans
Each sheet of plans shall include the City of San Fernando title blocks and shall bear professional seal, certificate number, registration classification, and expiration date of the professional responsible for their preparation. Final plans shall be formatted for 22" x 34" plans. Final submittal shall include one set plotted on Mylar and electronic copies of ACAD files complete.

Deliverables:
• Topographic survey of Carlisle Street from Hollister Street. to O'Melveny Avenue • Geotechnical analysis of Carlisle Street frorri Hollister Street to O'Melveny Avenue • Utility survey of Carlisle Street from Pico Street to O'Melveny Avenue • Concept design drawings (30%)- Carlisle Street from Pico Street to O'Melveny Avenue • Draft design plans (60%)-Carlisle Street from Pico Street to O'Melveny Avenue CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 669 of 814 • Final design construction plans and specifications (100% Construction Documents)- Carlisle Street from Pico Street to O'Melveny A venue
• Cost estimate for construction at 30%, 60%, and 100%
• Permitting materials as needed
• Finalized bid package [Plans, Specifications, and Engineer's Estimate (PS&E)] • Deliverables shall be provided in electronic form (ACAD, PDF, etc.) as requested- printed plan to scale

4. Project Requirements and Schedule:

The ideal design team will have the following skills and attributes:
• Experience working on Green Streets projects
• Experience with stormwater BMPs
• Familiarity with the City of San Fernando
• Experience with community-based design processes and best practices • Ability to produce technically sound and aesthetically pleasing designs • Ability to develop a final design that will deliver a complete project within the project budget It is anticipated that work will begin immediately after contract negotiations are completed in January of 2025. Due to grant deadline, this project is time sensitive and Consultant must be ready to start work upon receipt of executed contract. Concept design drawings (30% ), draft design drawings (60%), and completed documents must be completed by the date listed below in the timeline section.

The final scope of work, budget, and schedule will be refined during contract negotiations.

The selected team agrees to comply with the following requirements as a condition of contract award for this project:

Consultant Responsibilities:
• The Consultant shall be available to interface with other agencies as necessary. • The Consultant must be sensitive to the community's needs and desires relative to development of this project.
• The Consultant must be capable to developing a final design that will deliver a complete project within the project budget and timeline.
• The Consultant must be experienced in performing public presentations, especially on potentially controversial issues.

Conformance with Federal and State Terms and Conditions in Council Contracts and Agreements The design consultant must be able to meet all standard conditions for State and Federal contracts and shall be subject to the general provisions, terms and conditions of the Grant Agreements between the City of San Fernando and the California Natural Resources Agency (CNRA).

Insurance & City of San Fernando Business License
The design consultant shall, at their sole expense, maintain in effect appropriate liability insurance coverages, including errors and omissions insurance, for the duration of the contract and include the City CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 670 of 814 of San Fernando as an additional insured on their policy. In addition, design consultant shall obtain a City of San Fernando Business License.

Ownership
All data, plans, CAD drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work produced in the performance of this contract are subject to the rights of the City as set forth herein. The City shall have the right to reproduce, publish, and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If such work is copyrightable, the design consultant may copyright the same, except that, as to any work which is copyrighted by the design consultant, the City reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such work, or any part thereof, and to authorize others to do so.

5. RFP and Project Timeline:

All questions submitted by email to: November 1st, 2024 [email protected]
Answers to questions provided November 13th, 2024
Proposal submission due November 18th, 2024
Award ofRFP January 6th, 2025
Signed contract January 16th, 2025
Concept design deadline February 21st, 2025
60% Construction Documents deadline April 30th, 2025
100% Construction Documents deadline June 30th 2025
(Deliverables to City - Electronic Files of Plans (ACAD), Specifications (Word), and Engineer's Estimate (Excel)
Grant deadline March 1, 2026

6. Proposal Contents:

The contents of the proposal should address the following:

1. Experience and Qualifications
• A Cover Letter summarizing the proposal.
• Describe your team's experience and qualifications for conducting the requested services. • Provide three current references for related work include:
o Client company name
o Telephone and email of contact person
CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 671 of 814 o Brief description of the project
o Work performed by your firm or team member
• Describe at least one example of a project that integrates some or all of the following:
o Sustainable landscaping with native vegetation
o Green Street design
o Stormwater management
Please provide images to support your project description and include contact name and contact information (phone and email) for the project.
• Indicate current workload and ability to meet the project timetable as outlined above.

2. Project Team
• Describe the proposed project team, including sub-consultants • Identify the Project Manager
• Include short resumes (1-2 pages) for key staff
• For teams consisting of multiple firms, identify which services would be performed by each, and their relevant experience

3. Project Approach
• Describe your approach to this project to achieve the stated goals and requirements. Consider the following in your discussion:
o Engaging community feedback in the design process
o Engaging project partners in the design process
o Cultural considerations
o Recommendations for additional steps/tasks not specified above, if applicable o Address concerns or considerations, if any, with respect to meeting the project and contract requirements

4. Project Work Schedule
• Provide a project work schedule with milestone tasks and completion dates

5. Fee Estimate
• Provide a not-to-exceed fee budget for each item described in the above scope of services. Include estimated hours and hourly rates for each task and personnel classification, and anticipated direct expenses. The proposal price shall be valid 90 days from the date of receipt of proposals. Once contract is executed, these hourly rates shall remain in place until the completion of construction phase.

Proposals are due Monday, November 18, 2024 at 5:00 .m. Please submit three copies of the proposal to:

City of San Fernando,
117 Macneil Street
San Fernando, CA 91340
Attn: Patsy Orozco, Engineering
CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 672 of 814 Proposals may also be submitted electronically to [email protected] no later than 5 :00pm on November 18, 2024.

7. Bid Evaluation:

A review panel from San Fernando and TreePeople will evaluate proposals using the following criteria and scoring system. A maximum score of 100 points is possible. • Qualifications and Experience (35 pts).

Each proposal will be rated on a scale of 0 to 3 5 points, based upon qualifications and experience of firm with similar types of projects.
• Project approach (25 pts).

Each proposal will be rated on a scale of 0 to 25 points based on the proposed project approach and understanding of the requested scope of work of the project. • Project Team (20 pts).

Each proposal will be rated on a scale of 0 to 20 points, based upon the qualifications, experience, and composition of the project team members assigned to this project. • Proposed budget (20 pts).

Each proposal will be rated on a scale of 0 to 20 points based on the completeness and competitiveness of the cost information provided.

Bidders will be notified of the need for interviews or an award decision within the time line above.

The review panel will determine the need for interviews.

8. City Rights & Responsibilities:

The City may investigate the qualifications of any firm under consideration, may require confirmation of information furnished, and may require additional evidence of qualifications to perform the services described in the RFP.

The City reserves the right to:
• Reject any or all of the proposals.
• Issue subsequent RFP's.
• Cancel the entire RFP.
• Remedy technical errors in the RFP process.
• Appoint evaluation committees to review proposals.
• Establish a short list of proposers eligible for discussion after review of written proposals. • Negotiate with any, all, or none of the Proposers.
• Solicit best and final offers from all or some of the Proposers. • Award a contract to one or more Proposers.
• Accept other than the lowest priced proposal.
• Waive informalities and irregularities in proposals.
• Proposals shall become property of the City.

CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 673 of 814 City Responsibilities:
• The City intends to assist the consultant in the performance of its duties rather than direct and supervise the consultant's work. The City's primary contact for the consultant work shall be Patsy Orozco, Civil Engineering Assistant II.
• The City will also do its best to provide all record information relative to this project.

This RFP does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in the preparation and submission of proposals or in anticipation of a contract.

CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 674 of 814 Carlisle Green Alley Project Map
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County of Los Angeles, California State Parks, Esri, HERE, Gannin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 675 of 814 Project Overview
6 Carlisle Green Alley
CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 676 of 814 Carlisle Street Green Alley
The Carlisle Green Alley project transforms an underutilized alley located within a high-need neighborhood into a new linear green space that provides multiple benefits to residents and fulfills the City's goals for resiliency. climate adaptation, and active transportation. This project will create permeable surfaces for groundwater infiltration. trees and native landscaping. a clear bikeway. bioswales. a dedicated pedestrian pathway. and intersection improvements that encourage more walking and biking trips through San Fernando.

LJ Reduced Air Pollution J"b Clear Bikeway
..... • Reduced Water Pollution 1; Improved Pedestrian Realm •··
Stormwater Infiltration • Access to Green Space
I Community Cooling
..... ""♦ lncreaHcl Biodiversity
Sidewalk
t Yi1!
Bioswale Pervious
Pavement
Vehicular Access
....
.. ( t-r' __J ~ ~ 1,
,--::-- •,
l~
!~
Bioswale Shade Trees Permeable Surfaces Sidewalk Mini Traffic Circles Bicycle Sharrows Crosswalks SANfERNANID TreePeople
CONTRACT NO. 2333
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 677 of 814

PROPOSAL FOR

DESIGN FOR CARLISLE STREET

GREEN ALLEY PROJECT
NOVEMBER 20, 2024 PREPARED FOR
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 678 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 1
City of San Fernando
117 Macneil Street
San Fernando, California 91340
Attn: Patsy Orozco, Engineering
Subject: Proposal for Design for Carlisle Street Green Alley Project Dear Ms. Orozco and Selection Committee:

Craftwater is pleased to present this proposal to provide Design for the Carlisle Street Green Alley Project. We are strongly committed to providing the best service to the City of San Fernando (City) with this project. Craftwater is a reputable and highly specialized multidisciplinary engineering firm specifically structured to deliver agile, full-spectrum service to address multi-benefit projects in Southern California. Our team is nimble, adapting to quickly evolving regulatory and funding environments, yet grounded and able to deliver high quality and readily constructible designs. The engineers at Craftwater are the industry leaders in designing community-focused regional stormwater capture infrastructure projects that improve water quality and create beloved public spaces. Our team designed nearly half of the largest regional stormwater capture projects that have been constructed in the Los Angeles area to meet TMDLs, and another 20 regional stormwater capture projects that are awaiting construction groundbreaking. These regional projects total just over $1 billion in construction value.

The Carlisle Street Green Alley Project matches Craftwater’s abilities and mission, by providing water quality and hydrology improvements, urban greening and heat island reduction, safe and convenient active transportation, all within a framework of a community-first design process. Nearly all Craftwater projects occur within public space, often in beloved community parks, where nearby residents and park visitors have specific expectations of project outcomes.

Community feedback, project needs, future maintenance demands, and funding requirements are all balanced to provide a project that is embraced by the public, fundable, and remains functional for years to come.

Our team has specific experience designing green alleys and green street improvements. Craftwater landscape architect and proposed project manager, James Powell, PLA has served as project manager, principal-in-charge, and landscape architect on dozens of multi-benefit green street, active transportation, and trail projects, including:
• Central Jefferson/Quincy Jones Green Alley Network in South Los Angeles, for the Trust for Public Land.

Completed early 2024, with deadline-driven grant funding, subsurface stormwater infiltration galleries, parkway swales, and community-driven interpretive elements. New planting areas were being adopted by adjacent residents even before construction had been completed.
• City of Corona Green Alleys Project, currently under construction, with schedule-critical grant funding and significant solar pedestrian lighting.
• Merced Avenue Linear Park in El Monte, constructed early 2024, with native planting, new public park space, parallel walking and biking trails, solar lighting, and stormwater capture. • Merced Avenue Greenway in South El Monte, under construction, includes Prop 68 funding, native planting, a cycle track at sidewalk level, a permeable gutter, subsurface stormwater capture, and structural soil vaults for improved tree health.
• Park to Playa Trail in Baldwin Hills, constructed 2021, with a public fruit orchard, native plants, a new parking lot with stormwater capture, and extensive wayfinding and interpretive signage. • Sherman Way Streetscape Improvements in Reseda, constructed 2019, with new parkway and median plantings and a traffic circle.

Other Craftwater staff contributed to the original Calles Verdes project in 2017. These projects were all evaluated to maximize potential for stormwater management, traffic safety for all users, personal safety, urban greening and cooling, and placemaking. We will apply these same principles to this project to help the City and its constituents achieve this project’s goals.

Our team has been assembled to provide the City with a full depth of resources for this project. Should you have any questions, please contact Oliver Galang at 213.598.4178 or [email protected]. We look forward to the opportunity to support and collaborate with the City on this exciting project! Respectfully submitted,
Oliver Galang, PE
Principal | Craftwater Engineering | Pasadena, CA
Craftwater is committed to performing the work within the requested time period. Craftwater will meet all standard conditions for State and Federal contracts and shall be subject to the general provisions, terms and conditions of the Grant Agreements between the City of San Fernando and the California Natural Resources Agency (CNRA). Craftwater will maintain a City business license, as well as appropriate liability insurance coverages, including errors and omissions insurance, for the duration of the contract and include the City of San Fernando as an additional insured on their policy. Craftwater acknowledges receipt of Q&A and addenda issued on 11/13/2024.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 679 of 814

EXPERIENCE
AND

QUALIFICATIONS
Craftwater Proposal: Design for Carlisle Street Green Alley Project Merced Avenue Linear Park, El Monte, CA
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 680 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 3

COMPANY INFORMATION
Craftwater is a California corporation, certified Disabled Veteran Owned Business Enterprise (DVBE) and Micro
Business (MB) founded in 2019, headquartered San Diego, with a local office in Pasadena. We were founded on the principles of engineering expertise, regulatory acumen, and state-of-science practices to deliver agile, full-breadth service to the stormwater market in California. Our rapidly growing team of associates are skilled at adapting to the continuously evolving regulatory environment yet grounded enough to deliver high-quality and readily-constructible designs. As trusted strategic advisers and designers, our mission is to always act genuinely to advance the best interests of our clients, the environment, and the state of science by designing real solutions for total water cycle management.

Craftwater provides a robust, well-rounded team of consultants offering a wide array of water-related services. While many firms are known for their qualifications in just one or two areas of expertise, Craftwater’s business model was intentionally designed to provide our municipal clients with trusted consultation across the full spectrum of stormwater program management. In practice, this means we apply watershed planning principles to our technical work; we leverage the latest watershed science and regulatory fluency to maximize the value of our infrastructure designs; and we insist that the real-world monitoring outcomes and engineering challenges we encounter in the field are accounted for in our watershed modeling analyses. This unique, full-circle approach allows our team to shape meaningful regulatory policy, while reducing costs and maximizing impacts of each dollar spent. Our full integration across all areas of stormwater management helps avoid the pitfalls of changing teams between phases of each project and demonstrates our team’s expertise and sound knowledge to deliver actionable, resilient solutions.

Craftwater is poised to serve the City of San Fernando by providing practical civil design, visionary landscape architecture, regional stormwater policy, strategic green infrastructure, and innovative multi-benefit project design.

We strive to provide meaningful environmental outcomes with affordable and functional water infrastructure to California and beyond.

With over 120 years of combined experience, we take pride in the fact that every project manager on our founding team is a licensed Professional Engineer in the state of California. As trusted strategic advisers and designers, our mission is to always act genuinely to advance the best interests of our clients, the environment, and the state of science by designing real solutions for total water cycle management. Our core services include Watershed Science, Modeling, and Planning; Stormwater Capture Feasibility and Design; and Regulatory and Water Quality Science.

QUALIFICATIONS
The engineering design and implementation of regional stormwater capture projects are rife with unique challenges related to their physical location, regulating agencies, and community acceptance. These challenges require an experienced team who has navigated the issues firsthand and built an array of proven solutions that have successfully pushed projects through design and construction. The engineers that comprise the Craftwater team have conceptually laid out, evaluated feasibility of, and designed more regional stormwater capture projects together than any other team in California in the past five years. We pride ourselves in our ability to pair high-caliber, award-winning design work with strategic stormwater compliance plans, as evidenced by our leadership roles in over 100 different types of stormwater projects throughout California including master plans, WMPs, feasibility studies, and full design. Our team designed nearly half of the largest regional stormwater capture projects that have been constructed in the Los Angeles area to meet TMDLs, and another 20 regional stormwater capture projects that are awaiting construction groundbreaking. These regional projects total just over $1 billion in construction value. Completed design projects that incorporate subsurface regional stormwater capture projects and park improvements include Adventure Park, Caruthers Park, Bolivar Park, Mayfair Park, MacArthur Park, Culver Boulevard Median, Santa Monica Clean Beaches, Carriage Crest Park, and Albion Riverside Park. Projects currently in construction include Adventure Park. Projects that are currently in design include the Arroyo Seco, Encanto Park, Fairplex, Ferndell at Griffith Park, Finkbiner Park, Furman Park, Lynwood Park, Salt Lake Park, Simms Park, Spane Park, Twin Pines, and Red Morton Park. These multi-benefit projects proved successful by blending usable open space and water quality improvement – a lesson which we will carry into the design of this project.

Craftwater has identified, conceptualized,
and designed over 100 regional stormwater
capture projects totaling greater than $1
Billion of construction costs. More than any
other firm in the region.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 681 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 4

PROFESSIONAL REFERENCES
Name Agency Contact Projects
City of El Monte Kevin Ko, PE
Project Manager, City of El Monte
Ph. 808.589.6135 Email: [email protected]
3 Years Merced Avenue Stormwater Capture
Project (Feasibility Study and Design
Phase)
City of
Pasadena
Brent Maue, PE
Acting City Engineer, City of Pasadena
Ph. 626.755.4690 Email: [email protected]
3 Years Arroyo Seco San Rafael Treatment Basins
(Feasibility Study and Design Phase);
Sierra Madre Median Improvements
Trust for Public
Land
Clark Taylor
Interim Program Director, Los Angeles Parks for People
Ph. 323.223.0441 Email: [email protected]
1 Year Central Jefferson Green Alley Network;
Pacoima Pedestrian Improvements;
Paxton Park Redesign
City of Riverside Design & Engineering Consultant Services for University Wash at Fairmount Park

FULL-SPECTRUM STORMWATER DESIGN STEWARDSHIP
WATER QUALITY SCIENCE, REGULATIONS, & MONITORING:

Apply the latest watershed
science to build meaningful
compliance strategies founded in
local, measurable metrics
WATERSHED MODELING & PLANNING:

Develop actionable, implementati
on-oriented programs customized
to the local environment
STORMWATER CAPTURE FEASIBILITY & DESIGN:

Design multi-benefit infrastructure
expertly engineered to meet
environmental and community
needs

The Craftwater team is nationally acclaimed in leading industry/academic literature and locally recognized for our professionalism and high-quality work
City of Riverside Design & Engineering Consultant Services for University Wash at Fairmount Park

FULL-SPECTRUM STORMWATER DESIGN STEWARDSHIP
WATER QUALITY SCIENCE, REGULATIONS, & MONITORING:

Apply the latest watershed
science to build meaningful
compliance strategies founded in
local, measurable metrics
WATERSHED MODELING & PLANNING:

Develop actionable, implementati
on-oriented programs customized
to the local environment
STORMWATER CAPTURE FEASIBILITY & DESIGN:

Design multi-benefit infrastructure
expertly engineered to meet
environmental and community
needs

2. OFFICE LOCATIONS
The Craftwater team is nationally acclaimed in leading industry/academic literature and locally recognized for our professionalism and high-quality work
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 682 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 5

EXPERIENCE TABLE
The following table provides a summary of the Craftwater Team’s experience with the design of regional stormwater projects. The table provides a project list including the status of each project.

Project Name Project
Developer
Construction
Cost
Project Phase
Feasibility
Study
Preliminary
Engineering
Final Design
Geotechnical
Investigation
CEQA/Permitti
Construction
Adventure Park
Multi Benefit
Stormwater
Capture Project
Los Angeles
County Public
Works
$ 13,500,000 In
Construction
    
Arroyo Seco-San
Rafael Treatment
Wetlands
Pasadena $ 12,900,000 90% Design     
Sierra Madre
Median Retrofit
Pasadena $ 5,500,000 60% Design    
Bellflower Simms
Park Stormwater
Capture Project
Bellflower $ 18,900,000 60% Design      
Bolivar Park
Stormwater
Capture Project
Lakewood $ 11,000,000 Constructed      
Carriage Crest
Park Stormwater
Project
Carson $ 13,000,000 Constructed      
Caruthers Park Bellflower $ 13,000,000 Constructed       Culver Boulevard
Stormwater Median
Culver City $ 20,000,000 Constructed      
El Dorado
Regional Project
Long Beach $ 12,000,000 60% Design     
Encanto Park
Stormwater
Capture Project
Monrovia $ 2,500,000 90% Design      
Finkbiner Park
Stormwater Project
Glendora $ 18,500,000 90% Design      
Fairplex
Stormwater
Capture Project
Pomona $ 23,500,000 10% Design      

EXPERIENCE TABLE
The following table provides a summary of the Craftwater Team’s experience with the design of regional stormwater projects. The table provides a project list including the status of each project.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 683 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 6
Project Name Project
Developer
Construction
Cost
Project Phase
Feasibility
Study
Preliminary
Engineering
Final Design
Geotechnical
Investigation
CEQA/Permitti
Construction
Furman Park
Stormwater
Capture and
Infiltration Project
Downey $ 12,300,000 60% Design      
Heartwell Park at
Palo Verde
Channel
Stormwater
Capture Project
Long Beach $ 18,500,000 10% Design   
Lynwood City Park
Stormwater
Capture Project
Lynwood $ 18,000,000 60% Design      
MacArthur Park Los Angeles $ 15,000,000 Design
Complete
     
Mayfair Park Lakewood $ 15,000,000 Constructed       Merced Ave
Stormwater
Capture Phase 2
El Monte $ 9,800,000 10% Design     
Rio Hondo
Ecosystem
Restoration Project
Monrovia $ 20,000,000 10% Design     
Salt Lake Park Huntington Park $ 25,000,000 10% Design      Santa Monica
Clean Beaches
Initiative at the Pier
Santa Monica $ 16,000,000 Constructed      
Skylinks Golf
Course at Wardlow
Stormwater
Capture Project
Long Beach $ 10,500,000 90% Design     
Spane Park Paramount $ 18,900,000 60% Design       York Field Park Whittier $ 25,500,000 60% Design      CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 684 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 7
Sample PROJECT: Merced Ave Linear Park and Stormwater
Project
The Challenge
The City of El Monte sought to enhance the neighborhood along Merced Ave that included a gated drainage channel and wide street that was subject to unwanted neighborhood activities. The community needed better access to community spaces and multimodal transportation alternatives such as walking and biking.

Our Approach
Together with our
trusted partners at
Villa Civil,
Craftwater
supported the City
with applying for
$4.5 Million in
funding under
Caltrans’ Clean CA
Local Grant
Program. This funded a linear park median along Merced Avenue which included bioswales, pedestrian walkways, and a Class I Bike Path.

Craftwater also supported the City with the development of a Feasibility Study to provide stormwater bioretention basins and modify the existing channel between Merced Avenue and the Rio Hondo Channel, between Towneway Drive and Rio Hondo Parkway. The site has the potential to provide significant water quality benefits due to the drainage area size, outfall to the Rio Hondo, and available development space. The drainage area for the project (670 acres in total) is entirely within the jurisdiction of the El Monte. This project has the potential to offer infiltration and water quality benefits for El Monte that can address the additional needs for stormwater management identified to achieve compliance in the WMP, as well as assist with water resilience, utilize naturebased processes, and provide multiple community benefits.

Craftwater Engineering prepared the Feasibility Study, 10% Design Documents, and prepared the Safe, Clean Water Program Application for the FY 2023-24 Call for Projects. This project was selected for Design and Construction funding of $9.8 Million under the Safe Clean Water Program.

Key Takeaways
• Multi-Benefit Approach: to this area resulted in the development of a linear park, channel restoration, and multi-modal opportunities for pedestrians and the biking community • Community Partnerships: are critical to enhance an existing roadway with a new median and linear park
• Integrated design: the multi-benefit project approach allowed for cross-discipline and community collaboration that supported multiple city goals • Nature-based Processes: Project supports nature-based solutions promoted as part of regional compliance documents and support municipal goals CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 685 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 8
SAMPLE PROJECT: Eagle Rock Boulevard Stormwater
Capture Facility Project
The Challenge
Eagle Rock Boulevard presented unique challenges with incorporating stormwater capture systems and providing a safer experience by applying appropriate street calming measures.

Our Approach
Craftwater Engineering supported the City of Los
Angeles in developing stormwater capture and
treatment concepts and modeling for the Eagle
Rock Boulevard: A Multi-Modal Stormwater
Capture Project. The site will incorporate regional
stormwater capture and on-site green
infrastructure practices to be installed in
conjunction with the proposed transportation
corridor improvements. The project is located
within the Eagle Rock community of Los Angeles
and extends from York Boulevard/Alumni Avenue to Westdale Avenue. The project required coordination and balancing of goals between various agencies and interested community groups including StreetsLA, City of Los Angeles Bureau of Sanitation, and the surrounding businesses. The project was funded by the City in an effort to secure future funding from the Safe, Clean Water Program Infrastructure Program.

The project is designed to intercept all dry-weather flows and a sizeable portion of wet-weather stormwater flows from the 90” reinforced concrete arch that travels down Avenue 45 and turns south onto Eagle Rock Boulevard. A secondary diversion is proposed for a 30” reinforced concrete pipe that travels southwest on Alumni Avenue. The first diversion will be directed to a 5.0 ac-ft subsurface vault within the improved median along Eagle Rock Boulevard while the second diversion includes a series of dry-wells within the Alumni/York pedestrian plaza. Our team performed optimization modeling to identify the appropriate balance of the diversion rate, storage volume, and outflow treatment. Conceptual 10% design plans and engineering cost estimates were compiled, and initial project scoring evaluations were made to determine the eligibility for SCWP funding.

Key Takeaways
• Planning
Management:

Providing guidance
for adapting
stormwater
management
strategies existing
infrastructure
• Community Partnerships: require coordination and agreed upon goals between the community and involved agencies
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 686 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 9
SAMPLE PROJECT: MacArthur Park Lake Rehabilitation
Project, Los Angeles
The Challenge
The City of Los Angeles, Bureau of Sanitation tasked Craftwater with identifying the most effective stormwater capture configuration, while restoring and enhancing water quality and providing local community benefits to the surrounding areas.

Our Approach
Craftwater developed the
most effective stormwater
capture configuration at
the project site and
applied decision support
modeling to identify the
optimal BMP configuration
using a balanced approach
that incorporates design
storm hydrologic targets as
well as long-term water
quality considerations.

Craftwater’s optimization analyses proposed a pumped diversion pipe from the 54-inch City of Los Angeles storm drain. The diversion will pass through a pretreatment system, a pump lift station, and ultimately into the existing park lake for storage. This approach was able to meet the Safe, Clean Water Program’s performance requirements for the City and ultimately allowed for additional funding from the program. Craftwater Engineering continues to support the City with the design development of the final civil and hydraulic design at MacArthur Park Lake.

Key Takeaways
• Multi-Benefit Approach: to this area resulted in the development of new park amenities combined with water quality improvement
• Nature Based Processes: project approach allowed for wetland planting areas CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 687 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 10
SAMPLE PROJECT: ADVENTURE PARK MULTI-BENEFIT

STORMWATER CAPTURE PROJECT
The Challenge
Open spaces along existing waterways are not a common site within the urban environment making regional stormwater practices challenging to come by. Add on top the inability to infiltrate within a given community and the options for treatment increase in price and complexity. Most of the open spaces are filled with parks, schools, or other amenities vital to the health of a community requiring the County of Los Angeles to seek a unique approach that would preserve this usable open space while tackling the challenge of improving water quality where infiltration is not feasible.

Our Approach
Here’s how we’re working towards a robust regional
stormwater capture practice within the San Gabriel
River Watershed:

1. Outflow Treatment Redundancy: We
developed one of the first sanitary sewer
collaborative projects that allows for
stormwater flows to be diverted to the
wastewater treatment plant and provided a
media filter that treats return flows to the
open channel.

2. Accessible Components: The critical
components of diversion, pretreatment,
storage, filters, and sewer connections all require regular inspection and maintenance.

Ensuring safe and reliable access for maintenance crews was of upmost importance.

3. Cost Optimization: By balancing the inflow, storage, and outflow components with modeling of thousands of configurations, we can identify the cost optimal point that maximizes pollutant removal per every dollar spent on the project.

4. Sewer Agency Coordination: As one of the first projects to discharge captured stormwater to the sanitary sewer, close collaboration with the sewer agency ensured all capacity, monitoring, water quality, and timing were properly modeled and followed.

5. Regulatory Progress: Through continual modeling
with the regional watershed planning tools, the
project could track the progress towards regulatory
compliance with all water quality objectives.

Key Takeaways
 Multi-Benefit Approach: to this area resulted in
the development of new park amenities combined
with and water quality improvement and enhanced
pedestrian circulation
 Multi-Agency Collaboration: close coordination
with the LACFCD, Parks Department, and Public
Works Department to ensure all regulations and policies were met while delivering on the goals of each entity
 Integrated design: the multi-benefit project approach allowed for cross-discipline and community collaboration that supported multiple County goals CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 688 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 11
SAMPLE PROJECT: CULVER BOULEVARD STORMWATER

CAPTURE PROJECT, CULVER CITY
The Challenge
The City of Culver City was supported by Craftwater in reducing pollutants from urban runoff that would previously be discharged to the Ballona Creek.The existing utilities, geotechnical conditions, and water quality were first characterized, followed by an optimization analysis informed data-driven selection of cost-effective solutions.

Our Approach
Craftwater Engineering, Inc as a subconsultant,
supported the City of Culver City with
implementing a regional stormwater capture
facility within the Culver Boulevard median.

Craftwater Engineers conducted the water
quality hydraulic modeling and optimization
scenarios to determine that an 8.0 ac-ft. BMP
could provide optimal long-term pollutant
removal. The following summarizes the
recommended configuration:
• A 10’ high underground storage reservoir (8
ac-ft. volume)
• 25 cfs gravity diversion from Harter Ave drain
(BI 2901-U2 Line B)
• 25 cfs gravity diversion from Sepulveda
Boulevard drain (Culver City Drain – Unit 4 Line
A, I)
• 5.76 cfs maximum discharge rate with filtration and subsequent return to the Harter Ave drain The predictive BMP performance demonstrates that long-term pollutant reduction targets can be achieved based on several key compliance metrics, including average annual reduction (from which the BMP’s size and operating parameters could be optimized). The optimized BMP has capacity to provide a significant amount of water quality benefit for the Ballona Creek Watershed.

Key Takeaways
• Holistic Problem-Solving: Showcasing the power of addressing water quality issues while meeting broader community needs
• Performance Prioritization: Performance estimates will contribute significantly towards pollutant reduction initiatives in the EWMP
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 689 of 814

PROJECT
TEAM
Craftwater Proposal: Design for Carlisle Street Green Alley Project Central Jefferson Green Alley, South Los Angeles, CA
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 690 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 13

PROJECT TEAM
To augment our core team with a deep bench of familiar resources, we deliberately forged strong, sincere partnerships with well-respected experts and integrated them directly into our organization chart below. This collaborative, seamless approach has been tested and proven to breed innovative work products, consistently high-quality and personalized service, and readiness to mobilize and meet with City staff right from day one. The proposed organizational chart and staffing is presented below. All proposed staff have availability to meet the project timetable, and workload may be distributed among additional production staff not listed here to help meet project deadlines. Profiles for key staff can be found on the following pages.

Topographic Survey
Ruel del Castillo, PLS
Kurt Hoehn, PLS
Geotechnical Engineering
Daniel Chu, PhD, PE, GE
Michael Putt, PG, CEG
Civil Site Design
Courtney Semlow, PE
Heather Kurtzman, EIT
Ethan Morgan, EIT
Water Quality
Thom Epps, PhD
Pauline Nguyen, PE
Landscape Architecture
James Powell, PLA
Samantha Hernandez, ASLA
Coast Surveying, Inc
15031 Parkway Loop STE B
Tustin, CA 92780
Technical Team
James Powell, PLA, ASLA
Project Manager Principal-In-Charge
and Quality Control
Oliver Galang, PE, ENV SP
City Project Manager
1 2
1 1
2 Ninyo and Moore
475 Goddard, Suite 200
Irvine, CA 92618
2 CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 691 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 14

EXPERIENCE SUMMARY
With over three decades of engineering excellence, Oliver Galang stands at the forefront of water resources and stormwater infrastructure in Southern California. As the leader of Craftwater Engineering's Water Resources services in Los Angeles County, Oliver brings a wealth of experience in planning, design, construction, and program management of multi-million-dollar municipal capital improvement projects.

RESUME

RELEVANT EXPERIENCE
Arroyo Seco – San Rafael Wetlands and Restoration Stormwater Capture Project
Principal Engineer. This project consists of the development of a Feasibility Study and 10% Design a regional stormwater capture project that incorporates creek restoration, natural treatment wetlands, and stormwater use for irrigation. The project consists of 2 locations along the Arroyo Seco Channel in the Cities of Pasadena and South Pasadena.

The project is intended to address the Cities of Pasadena’s and South Pasadena’s water quality actions required under the Upper Los Angeles River Enhanced Watershed Management Program. He was responsible for managing the development of the feasibility study, meeting with the Cities, stakeholders, and assisting the City with securing $5 Million in funding from the Safe, Clean Water Program.

Bellflower Water Capture Project at Caruthers Park, Phase I and II Project Manager.This project consists of the design and construction of a regional stormwater BMP Project at the City of Bellflower’s Caruthers Park. The project consists of a storm drain diversion structure, 7.5-acrefoot underground infiltration and storage facility, and pump station to the sewer and return flow to the storm drain. The project is intended to address the City of Bellflower’s water quality actions stated under the Los Cerritos Channel Watershed and the Upper San Gabriel River Enhanced Watershed Management Programs. Oliver is leading the project development team and coordinating these efforts with the City Project Team and the LACFCD.

Carson Water Capture Project at Carriage Crest Park, Phase I and II, Sanitation Districts of Los Angeles County
Project Manager.This project consists of the design and construction of a regional stormwater BMP Project at the City of Carson Carriage Crest Park. The project consists of a storm drain diversion structure, 13.4 acre-foot underground storage facility, and pump station to the sewer and return flow to the storm drain. The project is intended to address the City of Carson’s water quality actions stated under the Dominguez Channel Watershed Management Area Group’s Enhanced Watershed Management Program. Oliver is leading the project development team and coordinating these efforts with the County Sanitation Districts, LACFCD, and the City Project Team.

Oliver D. Galang

PE, ENV SP, QSD/P, QISP
Principal Engineer
e/ [email protected]
p/ 213.598.4178

EXPERIENCE
30 years

EDUCATION
B.S., Civil Engineering, California State
University, Fullerton, 1993
Engineering Management Graduate
Studies, California State Polytechnic
University, Pomona, 2005

LICENSES & CERTIFICATIONS
Civil Engineer 56558, California, 1997
Envision Sustainability Professional,
November 2014
Qualified SWPPP Developer (QSD/P)
Qualified Industrial Storm Water
Practitioner (QISP)
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 692 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 15
RESUME

RELEVANT EXPERIENCE
Central/Jefferson and Quincy Jones Green Alley Networks, Los Angeles Project Manager. This project consists of three green alley networks in South Los Angeles. The design includes stormwater capture via linear infiltration chambers, new landscape areas, decorative surface treatments and interpretive features, new trees, and public art. The alleys enhance public space, provide a safer walking and biking environment, and improved water quality for the neighborhood and region. The project was a partnership between the Trust for Public Land and Los Angeles Sanitation & Environment.

Merced Avenue Linear Park, El Monte, CA
Project Manager, Landscape Architect. This project brings new life to El Monte’s Merced Avenue with a new median, bike path, and linear park. The design features native planting, shade trees, stormwater capture, separated walking and biking paths, lighting, furnishings, play features, and space for future public art installations. The project improves neighborhood safety by providing a place to walk and ride bikes that is separated from traffic, while calming vehicular traffic through the introduction of the new median. The project is part of a network of high-quality active transportation corridors that will connect the Rio Hondo Bike, Whittier Narrows, and San Gabriel River.

LADOT Sherman Way Streetscape Improvements, Los Angeles, CA Landscape Architect. This streetscape improvement project on Sherman Way in the Reseda area of the San Fernando Valley included new median, street tree, and parkway plantings, as well as neighborhood safety and identity enhancements. Project elements included new street furniture, monument signage, traffic circles, and landscape plantings that coordinated with the neighborhood council, city council district, and street services division to negotiate a means to provide permanent irrigation to the new planting areas in the corridor. Final construction documentation, cost estimates. And specifications were provided for implementation.

Park to Playa Trail and Wayfinding Plan, Los Angeles, CA Project Manager, Landscape Architect. The Park to Playa Trail is part of a regional trail system complete with native habitat restoration, access points, and connections to popular existing parks. The project created a regional trail system complete with native habitat restoration, access points, and connections to popular existing parks, as well as new signage, wayfinding, and maps. As Project Manager and Lead Designer, James designed trailheads, signage, trail alignments, and performed construction observation to implement seven miles of the Park to Playa Regional Trail and a comprehensive wayfinding system.

James Powell

PLA, ASLA
Principal Landscape Architect
e/ [email protected]
p/ 626.838.1644

EXPERIENCE
22 years

EDUCATION
B.A., Humanities, New College of Florida,
2001
Master of Landscape Architecture (M.L.A.),
California State Polytechnic University,
Pomona, 2013

LICENSES & CERTIFICATIONS
Professional Landscape Architect #6416,
California

EXPERIENCE SUMMARY
James Powell has more than 22 years of design leadership in design, planning, and management, and leads Craftwater’s landscape architecture services. His work includes landscape design for complete streets, streetscapes, trails, parks, and open space, as well as planning, construction support, and grant writing for projects at local and regional scales. He specializes in working with complex agency, stakeholder, and user contexts, and creating multi-benefit designs that address water quality, urban heat, resource protection, safety, and aesthetics.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 693 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 16
RESUME

RELEVANT EXPERIENCE
Finkbiner Park Stormwater Capture Project, City of Glendora Project Manager. Design of a 5.3 ac-ft underground stormwater capture and infiltration facility located within the park. The project seeks to improve water quality by reducing heavy metal pollutants in the San Gabriel River Watershed. The project will divert stormwater runoff from existing LACFCD controlled Little Dalton Wash concrete channel and a local storm drain that drains a total of 1,512. Surface improvements include a complete renovation of four softball fields and increased tree cover. Construction funding has been secured through the Los Angeles County Safe, Clean Water Program.

Spane Park Stormwater Capture Project, City of Paramount Project Manager.Design of a 5.3 ac-ft underground stormwater capture and treatment facility within Spane Park. The project will divert stormwater runoff from an existing LACFCD double box culvert that drains 1,338 acres at a rate of 20 cfs. The project will reduce pollutants and improve water quality in the Lower Los Angeles River watershed.

Surface improvements include a complete renovation of the park including adding more parking and a new soccer field to strengthen the City’s sports programs. Construction funding has been secured through the Los Angeles County Safe, Clean Water Program.

Arroyo Seco Water Reuse Project, City of Pasadena
Project Manager.Design of two regional BMPs along the Arroyo Seco channel in Pasadena and South Pasadena. The project will divert stormwater flows from existing channels to two separate above ground infiltration basins. Dry weather flows will travel through a rock lined stream to an existing cobble stone channel connected downstream to a golf course where it will be stored, treated, and used for irrigating the golf course. Construction funding has been secured through the Safe, Clean Water Program.

Lynwood Park Stormwater Capture Project
Project Manager. Design of a regional stormwater capture project that consists of a 10.7 ac-ft underground storage infiltration gallery located within Lynwood Park. The project seeks to divert stormwater flows from the 85th percentile storm for two LACFCD drain lines located on opposite sides of the park. The project is anticipated to reduce zinc loads in the 955-acre drainage area by 194 lbs per year.

EXPERIENCE SUMMARY
Courtney Semlow is a Project Manager with 19 years of professional experience. She has provided comprehensive site design and project management for diverse projects, including 1,000-acre mixed use subdivisions and military installation infrastructure throughout the United States and abroad. Courtney is knowledgeable in all aspects of civil design, including erosion control, water resource management, and road design. She is capable of navigating complicated regulatory requirements, while producing cost-effective solutions that exceed client expectations. Another core area of her work focuses on water quality and stormwater pollution prevention by implementing environmentally sustainable stormwater management solutions, including infiltration basins, permeable pavement, and rain gardens.

Courtney Semlow

PE, ENV SP, CFM
Civil Design Manager
e/ [email protected]
p/ 847.445.0886

EXPERIENCE
19 years

EDUCATION
B.S., General Engineering, University of
Illinois Urbana-Champaign, 2005.

LICENSES & CERTIFICATIONS
Professional Engineer (Civil), CA C94417,

MA, VA, GA
Envision Sustainability Professional (ENV
SP)
Certified Floodplain Manager (CFM)
Member, The Association of State
Floodplain Management
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 694 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 17
RESUME

RELEVANT EXPERIENCE
Upper LA River and Rio Hondo preSIP Safe, Clean Water Program Scientific Study, 2020-present.

Lead modeler. Visionary implementing the highest-value ($2.3M) scientific study funded by the Safe, Clean Water Program to date. Conducting an unprecedented site-scale review of the entire Upper LA River and Rio Hondo Watershed Areas (750 square miles) to identify, model, and prioritize specific project opportunities; results will provide asset-level clarity to inform EWMP implementation. Results will be input to a digital planning platform to enable agencies to view recommended project opportunities, plan investments, and track progress. Study also included recalibration of watershed model to better represent CIMP monitoring data, and rearticulation of water quality compliance goals to better align with beneficial uses.

Green Street Implementation Plan for Dominguez Channel Watershed Management Area. 2017 to 2018.

Lead modeler. Lead modeling efforts on the creation of a green street implementation master plan for the Watershed Management Area in the Dominguez Channel watershed near Los Angeles, CA. Analysis included the use of high-resolution geospatial data to characterize the urban landscape so opportunities for green streets were accurately identified and optimization was hydrologically guided to rapidly generate the most cost-effective options for the client. The EPA SUSTAIN model was used in conjunction with custom scripting in Python and R to iterate over all possible configurations of BMP location, size, and type to identify the most cost-effective distributed applications of green infrastructure that will work in concert across the watershed to address water quality goals.

Baseline water quality loading was modeled using LSPC to provide SUSTAIN models accurate and realistic pollutant loading data. Analysis considered and accounted for both planned and implemented regional BMPs by member jurisdictions so that recommendations do not overcompensate in areas where current projects are already functioning, or future projects are already planned.

Thom Epps
PhD
Water Resources Engineer
e/ [email protected]
p/ 865.297.4338

EXPERIENCE
18+ years

EDUCATION
PhD, Civil and Environmental
Engineering (Water Resources),
U. of Tennessee, 2018.

M.S., Biosystems Engineering
Clemson University, 2012.

B.S., Industrial and Systems
Engineering, Georgia Institute of
Technology, 2004.

EXPERIENCE SUMMARY
Thom Epps is a water resources engineer who specializes in innovative stormwater modeling, high-resolution geospatial assessment, and green infrastructure prioritization in urban settings. Thom comes to consulting with a diverse academic background in geospatial analysis, hydrologic research, and stormwater management innovation that lends itself well to helping clients meet hydrologic goals and improve water quality while minimizing cost. He has studied watershed management strategies and hydrology in diverse settings across the United States (Greenville and Charleston, SC; Portland, OR; Knoxville, TN; San Diego and Los Angeles, CA) as well as in Australia (Melbourne, VIC), and in cities ranging in size, stormwater regulations, and management approaches.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 695 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 18
RESUME

RELEVANT EXPERIENCE
Merced Avenue Linear Park, El Monte, CA
Landscape Designer. This project brings new life to El Monte’s Merced Avenue with a new median, bike path, and linear park. The design features native planting, shade trees, stormwater capture, separated walking and biking paths, lighting, furnishings, play features, and space for future public art installations. The project improves neighborhood safety by providing a place to walk and ride bikes that is separated from traffic, while calming vehicular traffic through the introduction of the new median. The project is part of a network of high-quality active transportation corridors that will connect the Rio Hondo Bike, Whittier Narrows, and San Gabriel River.

Central/Jefferson and Quincy Jones Green Alley Networks, Los Angeles
Landscape Designer.This project consists of three green alley networks in South Los Angeles. The design includes stormwater capture via linear infiltration chambers, new landscape areas, decorative surface treatments and interpretive features, new trees, and public art. The alleys enhance public space, provide a safer walking and biking environment, and improved water quality for the neighborhood and region. The project was a partnership between the Trust for Public Land and Los Angeles Sanitation & Environment.

Corona Green Alleys – Corona, CA
Landscape Designer. The projects’ goal was to clean and revitalize over 30 alleyways throughout the City of Corona. Features such as solar lighting, concrete and permeable pavement, and wayfinding signage were all included to create a safer and more welcoming alley network for nearby residents. Sam led the solar lighting design for the project, working around overhead utilities, while providing even lighting coverage to enhance public safety. Shields were applied to the lights to prevent overspill into adjacent residential properties.

Merced Avenue Greenway – South El Monte, CA
Landscape Designer. The Merced Avenue Greenway project addresses environmental health issues, including extreme heat and stormwater contamination, and gaps in the active transportation network along a

1.5-mile segment of Merced Avenue. Design work included signing and striping, landscape design, and community outreach.

EXPERIENCE SUMMARY
Samantha Hernandez is a Landscape Designer with 6 years of professional experience. She has worked on a diverse number of projects, from active transportation, trails, and public spaces. She has supported projects through conceptual design, public outreach, supporting graphics, and PS&E.

Samantha Hernandez
ASLA
Lead Landscape Designer
e/ [email protected]
p/ 657.215.7580

EXPERIENCE
6 years

EDUCATION
B.S., Landscape Architecture, California
Polytechnic University, Pomona - 2020

LICENSES & CERTIFICATIONS
American Society of Landscape Architects
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 696 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 19
pg 1

EXPERIENCE SUMMARY
Ms. Nguyen is a water resources engineer with Craftwater Engineering specializing in hydrology, hydraulics, and water quality modeling, analysis, and design. She is passionate about the intersection of water quality and water resources engineering, planning, and environmental policy which currently drives her work at Craftwater. Ms. Nguyen has supported stormwater management, water quality planning, and feasibility studies of pollution control projects in southern California to address a variety of impairments, including metals, bacteria, pesticides, toxic pollutants, and nutrient enrichment. In addition, she has engaged with broad stakeholder groups to propose scientifically defensible policy recommendations for the Safe, Clean Water Program.

RESUME

RELEVANT EXPERIENCE
Municipal Water Distribution System Modeling and Design for Portola Hills, Orange County, CA
Project Engineer. Designed a gravity-driven municipal water distribution system for the residential community of Portola Hills, located in Orange County, CA utilizing USEPA EPANET software to model an elevated storage tank, pump, and pipe network. Analyzed four demand scenario cases to ensure the design of the system is robust enough to handle different types of situations: 1) emergency for 24 hours, 2) average day for 48 hours, 3) maximum day for 24 hours, and 4) fire flow at two specified junctions for two hours. Ensured pressures and velocities satisfied minimum requirements and design constraints. Made recommendations for tank sizing, pump parameters, pipe placement, and pressure-reducing valve placement and estimated capital and annual O&M costs.

Arrow Highway Stormwater Capture Feasibility Study, Irwindale, CA Project Engineer.Evaluated the feasibility of installing a subsurface box culvert within the road right-of-way at Arrow Highway based on distance to nearest drainage system, invert elevations, and site topography. Prepared several alternative conceptual layout plans in AutoCAD detailing the existing stormwater utilities, potential relocation of existing stormwater utilities, potential utility alignments, grades, subsurface features, and green street surface features.

Santa Monica Feasibility Studies for Pico-Kenter Outfall and Memorial Park, Santa Monica, CA (2023–present).

Project Engineer. Evaluated trash capture practices at the Pico-Kenter outfall and feasibility of an engineered stormwater treatment facility at Memorial Park.

Memorial Park: Project engineer for evaluating the feasibility of installing an engineered underground storage facility underneath Memorial Park based on distance to nearest drainage system, invert elevations, and site topography. Modeling lead for evaluating different treatment technologies/discharge options, including filtration, discharge to the sanitary sewer system, and coordination with a downstream existing storage tank that treats stormwater via their Advanced Water Treatment Facility.

Prepared technical report for client.

Pauline Nguyen
PE
Water Resources Engineer
e/ [email protected]
p/ 626.340.3820

EXPERIENCE
4 years

EDUCATION
M.S., Civil Engineering and Environmental
Engineering (Environmental Engineering
Emphasis), Stanford University (2021)
B.S., Civil Engineering, University of
California, Los Angeles (2019)

LICENSES & CERTIFICATIONS
Civil Engineer 56558, California, 1997
Professional Engineer (Civil), CA,
No. 95029, 2023
Member, American Society of
Civil Engineers
Member (Policy & Permitting
Subcommittee and True Source Control
Subcommittee), California Stormwater
Quality Association
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 697 of 814

PROJECT

APPROACH
Craftwater Proposal: Design for Carlisle Street Green Alley Project Culver Boulevard, Culver City, CA
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 698 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 21

UNDERSTANDING
Craftwater understands that the City of San Fernando
is seeking a consultant to provide professional Civil
Engineering, Landscape Architecture, Survey, and
Geotechnical services to develop Plans, Specifications, and Estimates for Carlisle Street Green Alleys.

The City’s high-level goals and objectives for this project are understood to originate from previous planning and
outreach work, specifically the Calles Verdes project that began in 2017. Specific details guiding the Carlisle Street project are also driven by the CNRA Urban Greening
Grant, and the final design of this project must meet,
exceed, or provide viable alternatives to the outcomes
promised in that grant application. This grant also
includes specific schedule constraints for the project.

The city needs a team that has direct experience with all elements involved in this project
Carlisle Street, like most alleys in the region, faces
challenges of degraded pavement, graffiti, dumping, and a lack of both transportation and personal safety. This project will work to alleviate these challenges through the addition of new pavement, permeable pavers,
bioswales, native landscaping, new sidewalk, traffic
circles, lighting, and other improvements to facilitate a more inviting alley that encourages use and improves
the local environment. These improvements will include
the city parking lot between Coronel and Hollister
Streets, repairing highly degraded asphalt, capturing
runoff in permeable parking stalls, and providing shade and additional stormwater management with new and
enhanced landscaped areas.

Carlisle Street also features a storm drain that conveys runoff from catch basins on streets to the north, from
Pico to Omelveny. Capturing this flow prior to it reaching Brand Boulevard can help the City’s meet regional
stormwater goals.

CRAFTWATER PROVIDES:

APPROACH
Craftwater intends to address the goals and objectives
for the project stated in the RFP through the following approach. Craftwater also sees the following challenge
areas as critical to the project, and each must be met
and addressed for the project to be successful in the
long term. Our team’s approach to addressing these
challenges is outlined below. The scope of work that
follows this section outlines the specific tasks and
deliverables to achieve these goals.

Grant Compliance
The project’s grant includes specific quantities, listed in the RFP, that must be incorporated into the design. The grant administrator will expect to see these quantities met in the final design and in final reporting for the
project. It is very common for specific quantities that were identified during a grant application to require
modification as a project progresses toward final
design. This can be due to cost implications, utility
conflicts, or public input. Craftwater regularly works with clients to optimize stormwater designs, allowing target quantities to be met while providing a more efficient
and often more cost-effective design. Our proposed
Project adjacencies, such as utilities, trees, ramps, fence posts, gates, and signs, will need to be evaluated and approaches for removing, replacing, or designing these features will need to be developed. Due to the aggressive project schedule, the design must be flexible in its approach to highly variable site conditions.
1) Extensive and Innovative experience with the design
and implementation of multibenefit stormwater projects. 2) Compliance expertise to meet grant requirements and
provide valid alternatives where preferred.
3) Direct experience with design for green alleys and green streets that addresses hydrologic, landscape, safety,
and community goals.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 699 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 22
project manager has personal experience helping clients prepare documentation describing project modifications
to agencies, explaining how any changes meet or exceed
the project goals. There are opportunities in this project to modify and enhance the original concept design, in
response to community feedback, cost constraints, and
greater stormwater function. We are prepared to conduct the necessary activities, such as preparation of multiple concept designs and hydrologic studies, to help the City get the most successful project outcomes while meeting
CNRA expectations.

Project Schedule
The project must meet the deadlines provided by CNRA.

This means a project that is ready to advertise for bid by June 30, 2025, with clear and constructible plans
that allow for construction to be complete prior to March 1, 2026. This schedule is aggressive and requires the
project to move forward smoothly and efficiently, without “learning as we go.” The Craftwater team has completed
projects that are extremely similar to Carlisle Street, and understands the necessary coordination, means of
design, and real-world construction and maintenance
demands of this type of project. We will build upon
the concepts that we have already begun, pictured in
this proposal, and prepare for community workshops
immediately in the new year. These concepts will quickly be modified into a final concept for confirmation by
project partners and the community. Construction-phase
strategies for schedule compliance include working with the contractor and vendors to procure any long lead-time items as early as possible, to minimize RFIs with clear and legible plans, and to be highly responsive to the RFIs that do arise. Craftwater’s Pasadena office is nearby and our staff expect to be on-site often during construction to keep the project on track.

Community Engagement
The Craftwater team is prepared to support TreePeople’s outreach efforts throughout this project. We have
accounted for three workshops, and anticipate heavy
outreach at the project outset to help define the
project’s final design and to introduce project neighbors to the overall goals and eventual impacts of the
project. Craftwater rarely conducts a project without
community involvement, and produces high quality,
legible outreach materials that clearly explain a project’s benefits, opportunities for public input, and as a project progresses, how that input was used to shape the final
design. We will support TreePeople with both materials, graphics, and staff.

This project also has opportunities to incorporate
community input in artistic and interpretive ways.

This can be through applications of information and
artwork to concrete surfaces, signage, plant selection, discussions of potential public art in traffic circles and adjacent properties, and specific community needs that
may arise, such as dog walking, leaf litter, safety, and garden space.

Project Partners
Craftwater has significant experience working with multilayered project teams that include funding agencies, state, county, and city representatives, non-profits and community groups that may be a project’s fiscal agent,
manager, and/or conduit to community relationships. We
understand that these processes can be complicated,
and many competing demands may be placed on a
project. By meeting with all project partners, establishing lines of communication, and agreeing on decisionmaking ability early on, many of these challenges can be averted. This includes also engaging with city
maintenance staff, and understanding their needs and
limitations, so projects do not need redesign or become maintenance burdens.

Meeting often is also key to keeping project partners on track and engaged in the design process. This project
will have biweekly project partner meetings, facilitated by the Craftwater project manager, where any updates
to design, schedule, costs, and community feedback
can be discussed and incorporated as appropriate.

Craftwater will be available as needed between these
meetings as well, to discuss issues as they may arise.

Landscape Design
Landscape design will emphasize native, droughttolerant, and bioswale-appropriate plantings that will provide an attractive identity to the corridor, provide shade, reduce paved areas, and minimize ongoing
maintenance needs. Tree species will be chosen for
hardiness to pest and disease, species diversity, shade canopy, and community input. Understory plantings will
be selected for ability to function in the swales, prevent view obstructions near intersections, and provide
aesthetic improvements. Plantings will comply with best practices for visibility at intersections, driveways, and traffic circles. Irrigation will be designed to maximize efficiency and tree root depth while minimizing overspray and waste, and options for using captured stormwater
will be explored. Planting palettes will be provided during community workshops to gauge public preferences.

Adjacent Property Design
Nearly all alleys have wide-ranging adjacencies,
from walls, fences, and gates to trees, utilities, and
private encroachments. Our design must be flexible to
accommodate these varied conditions, and targeted
outreach must be ready to engage residents where
encroachments may need to be relocated. Due to the
project’s deadlines, it is recommended that a clean
edge line is established throughout the project area
that allows for variations while allowing for drainage to be redesigned. Access to the alley also varies by parcel, and access must be maintained where properties enter
the alley. This will require careful design of circulation, planting, and stormwater systems for continuity and
compatibility with existing uses.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 700 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 23
Stormwater Design
Craftwater has identified three preliminary approaches to the stormwater infrastructure for this project.

1. Follows the concept plans in the RFP, with permeable pavers adjacent to a bioswale, and a new sidewalk.

2. Is similar to LA City standard plan S-485-0, with
pavers in the middle of the alley with water storage
underneath. This allows deeper ground disturbance
to be focused away from adjacent properties, and
additional storage.

3. Places a wide, shallow storage system under the
roadway and swale areas, allowing for greater overall
storage capacity and shallower excavation. This can
be used for passive irrigation, eliminating the need for drip lines. It is also shown with an at-grade pedestrian path on the north side instead of a new sidewalk as a
potential cost-saving measure.

Each of these alternatives provides a range of usability, cost, and performance tradeoffs, Craftwater is prepared to discuss and illustrate each of these approaches with the project partners and community. Based upon our
preliminary estimates, the project may require strategies to reduce costs in order to remain within the target
construction budget.

Options will be explored to connect to the storm drain
running down Carlisle Street to tap into a larger runoff area. This may allow runoff from each intersecting street along Carlisle to partially bypass the storm drain system and be captured and reused.

Roadway Crossings
While the RFP contains concept design for traffic circles and new crosswalks at the T-intersections, Craftwater
will also evaluate crossing options at the remaining
intersections. Craftwater staff have extensive active
transportation design experience, and will provide
alternative treatments at these locations that are
compatible with City standards, enhance safety and
visibility, and encourage nonmotorized use of the alley.

Signalization is unlikely, and beyond the budget of the project, but signage, traffic calming measures, and highvisibility treatments may be viable alternatives.

Project Management
Craftwater works exclusively on public projects, with
government and nonprofit clients. Craftwater’s project
manager, James Powell, will be the main point of contact and work with the City and TreePeople throughout the
project duration. Our projects have fixed budgets, often from external sources, so it is critical to maintain efficient processes, clear project goals, and a well-defined
workflow, review process, and chain of command with
subconsultants and project partners.

Throughout the design process, James will be in regular contact with City staff and project partners to provide updates and seek input on key decision points.

Section 1: Per RFP, with permeable pavers, sidewalk, and bioswales.

Preliminary Concepts
Section 2: With a permeable central v-guttier and subsurface storage.

Section 3: With a street-level path, permeable gutter, subsurface storage, and passive irrigation.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 701 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 24
SCOPE
This scope is based upon the information provided
in the RFP, Craftwater’s understanding of the project
needs, and the assumptions that follow this section. It is understood that this scope may change based upon
contract negotiations and that the design parameters
of the project are contingent on community outreach
outcomes.

Task 1: Project Management & Outreach
Support
Task 1.1 Kick-off Meeting
Craftwater will facilitate a project kick-off meeting with the City of San Fernando project manager and project
partners to confirm and discuss the following:
• Project’s overall vision, goals, objectives, and
work plan;
• Key points of contact and project partners to
include in future meetings;
• Administration and project management
expectations (monthly reporting, project
completion schedule, invoicing, frequency of
status meetings);
• Strategy for public outreach coordination;
Following the Kickoff Meeting, Craftwater will lead a
walk of the project area to enable the group to discuss existing conditions and challenges, community desires,
and design considerations.

Task 1.2 Project Reporting, Invoicing, Schedule
Craftwater will provide monthly invoices with
accompanying documentation as required by the City
and the funding source. The project schedule will be
updated concurrently, as needed.

Task 1.3 Coordination and Progress Meetings
A recurring monthly meeting will be scheduled between
Craftwater and the City to provide updates on project
progress, including conformance with the project’s goals and grant requirements, design considerations and
accompanying long-term maintenance demands, as well
as cost implications of these decisions. These meetings are assumed to be virtual, but in-person meetings are
available if preferred by the City.

In addition to City meetings, Craftwater will meet
biweekly with project partners to confirm alignment with community priorities, identify opportunities to adjust the design to more closely meet community desires, while
meeting water quality, community character, and safety
objectives.

Craftwater will prepare agendas, presentations, notes,
and action items for each of the above meetings.

Task 1.4 Community Workshop Materials and
Attendance
While understanding that the community outreach
portions of this project will be led by TreePeople,
Craftwater is committed to representing community
priorities in this project, and to clearly communicating project concepts and outcomes to the public.

An anticipated three (3) community workshops will
be conducted. Craftwater will provide up to two (2)
knowledgeable staff at each, as well as concept/fact
sheets, presentation boards, digital artwork, renderings, illustrated concepts, and other materials as appropriate to enhance TreePeople’s engagement plans. The first
workshop, which should take place early in the project
schedule, may present concept alternatives (see Task

3.1), and allow the community to provide input on a
range of possible design outcomes. Following workshops
can show design progress, obtain confirmation and
further input to guide details of the design, and inform project neighbors about anticipated construction
schedules.

Task 1 Deliverables
• Kick-off meeting, agenda, site walk, and summary
• Monthly project meetings with City (15)
• Biweekly meetings with project partners (30)
• Monthly invoicing, reporting, and schedule updates
• Materials for and attendance at (3) community
workshops
The Central-Jefferson Green Alley project included parkway swales per Los Angeles Green Streets standards.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 702 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 25
Task 2: Data Gathering, Site Reconnaissance,
and Investigation
Task 2.1 Field Investigation
The team will conduct a site visit to groundtruth
preliminary assumptions, record additional details such as red curb areas, obstacles to ADA access, existing
curb ramp conditions, above-ground utility locations and sizes, and context at adjacent properties. Outcomes will be recorded via photos and map markup, and plotted in
CAD where relevant to the design process. One field visit will follow the project kickoff meeting, and another field visit will take place upon finalization of the project design direction.

Task 2.2 Hydrology Study
Craftwater will research the existing storm drain utilities, contours, hydrologic data, soils, and any other relevant information. Information will be compiled into a GIS
geodatabase for the project area.

Research for infiltration feasibility will be included within this task. The infiltration feasibility will be determined using information found related to geotechnical hazards (liquefaction, contamination, etc.), groundwater depth, and NRCS hydrologic soil types.

Our team will delineate drainage areas to the existing
storm drain inlets. Using the generated drainage areas, we will utilize HydroCalc input parameters for each
individual drainage area delineated (area, flow path,
slope, rainfall depth, percent impervious, soil type).

The HydroCalc results will be tabulated for the 85th
Percentile, 24-hour storm event.

Craftwater will create a GIS map of the project area
including delineated drainage areas, land uses, and
soil types. These maps will be incorporated into the
Hydrology Report.

A suite of BMP options will be considered for possible
implementation. Using the results from the HydroCalc
model, our team will calculate the total BMP footprint/ volume required to capture the 85th percentile, 24-
hour storm event for each delineated drainage area.

The assumptions of the cross-sectional depths will be
provided in a table (ponding depth, soil media depth, and underdrain depth, if applicable).

The results from the above work will be summarized in
a brief hydrology report. The report will document the
existing conditions and the proposed condition. A draft will be developed and delivered for review whereupon
one round of consolidated comments from the City will
be addressed and re-submitted as final.

Task 2.3 Topographic and Utility Survey
Craftwater subconsultant, Coast Survey, will conduct
survey research and design surveys with cross-sections
at 50-foot intervals and locate visible utilities on Carlisle Street from Hollister St. to O’Melveny Ave. and locate
visible utilities on Carlisle St. from O’Melveny Ave. to Pico St. The surveys will be tied to County of Los Angeles Horizontal and Vertical Control Networks. Deliverables
will be in AutoCAD digital format.

Utilizing USA Dig Alert’s website, a comprehensive utility matrix will be developed, which Craftwater will use to
request utility atlas/as-built information. The letters to the utility purveyors will be drafted and provided to the City who will submit the letters to the respective
providers to ensure fees are not incurred. An alternative is for the City to provide their letterhead to Craftwater to include on the letters and email them directly to the utility purveyors. The atlas information will be used to inform the design layout to minimize conflicts and will be combined with the topographic survey in CAD and
incorporated into the final design plans. We will follow up with utility purveyors as needed to make sure responses are received from all utility providers.

Task 2.4 Geotechnical Investigation and Report
Craftwater subconsultant, Ninyo & Moore, will conduct
geotechnical services for this project, to evaluate
the soil, geologic, groundwater conditions and soil
percolation rates to provide geotechnical design and
construction recommendations for the project southwest
of Hollister Street.

The Merced Avenue Linear Park in El Monte features parallel biking and walking paths in a new median, with stormwater retention areas, seating and gathering areas, native landscaping, and dozens of new trees.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 703 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 26
Based on our preliminary review of background
documents, the project site is mapped by the State of
California (1998) as being underlain by young alluvial
deposits consisting of loose to moderately dense, sand, silty sand, and clay. The State (1998) has mapped
the historic high depth to groundwater at the site of
approximately 50 to 280 feet. The State of California
indicates that the site is not located within a mapped
Seismic Hazard Zone as being susceptible to liquefaction or within a State of California Earthquake Fault Zone.

The geotechnical analysis will include the following:
• Review of readily available background materials,
including published geologic, geotechnical, and
groundwater maps and data, seismic hazards maps,
stereoscopic aerial photographs, historic topographic
maps, and other reports/plans provided by the City
and/or client.
• Acquisition of a Los Angeles County Department of
Environmental Health (LACDEH) permit for proposed
borings deeper than ten feet below the ground
surface.
• Site reconnaissance to observe and document the
site geologic conditions and to mark the proposed
boring locations for clearance by Underground Service
Alert (USA).
• Coordination with USA for underground utility location prior to drilling.
• Subsurface exploration consisting of the drilling,
sampling, and logging of eight hollow-stem-auger
(HSA) borings using a truck-mounted drill rig. Four
of the borings will be drilled to depths of up to 15
feet to evaluate the subsurface soil, geologic, and
groundwater conditions at the site and the other four
borings will be drilled to depths of up to approximately 5 feet for percolation testing. The borings will be
drilled to the proposed depths provided below, or
refusal, whichever is shallower. The borings will be
logged by a representative from our firm. Relatively
undisturbed and bulk soil samples will be obtained
from the borings at selected intervals and the
samples will be transported to our laboratory for
testing. The four deeper borings will be backfilled
with cement-bentonite grout per the requirements
of LACDEH and the four shallower borings will be
backfilled with on-site soil.
• Field percolation testing will be performed within the four shallower borings using the “falling-head” method
in general accordance with the COLA guidelines
(2021).
• Soil cuttings from the drilling will be placed in
55-gallon drums and temporarily stored at a secure
location at the site. A representative sample of
the drummed soils will be collected and sent to a
laboratory for analytical testing to characterize the
soil for disposal purposes. Following characterization, the drummed soil will be transported to an off-site
disposal facility by a licensed waste-hauler. For
planning purposes, we have assumed that four drums
of soil will be generated from the drilling.
• Geotechnical laboratory testing of representative
soil samples collected from the borings. Laboratory
testing is anticipated to include in-situ moisture and
dry density, gradation, Atterberg limits, hydro-collapse potential, expansion index, direct shear strength, and
soil corrosivity.
• Compilation and review of the collected field and
background data.
• Data compilation and geotechnical analysis
of data collected from our background review,
subsurface exploration, percolation testing, and
laboratory testing. Our geotechnical analyses and
recommendations will include the following:
• Suitability of the proposed construction from a
geotechnical perspective.
• Anticipated soil and geologic conditions and potential geologic hazards at the site.
• Evaluation of the depth to groundwater and potential
impacts to the project based on our exploratory
borings and readily available groundwater data.
• Evaluation of infiltration rates and suitability of the onsite soils for infiltration. • Evaluation of the expansion potential of the site
materials.
• Site excavation characteristics, including potential for difficult excavations, such as caving and the presence
of over-size material (i.e., cobbles and boulders).
• General earthwork and grading considerations,
including compaction requirements and suitability of
on-site material for use as fill.
• Analysis of the temporary stability of excavations and shoring pressures, including allowable lateral earth
pressures and allowable passive pressures.
• Evaluation of pavement sections for use on the
project.
• Evaluation of the corrosion potential of the site soils and the appropriate type of concrete to be used
during construction.

A geotechnical evaluation report will be prepared that
presents findings, conclusions, and recommendations for the project, based on the above work.

Task 2 Deliverables
• Topographic survey
• Utility survey
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 704 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 27
• Draft and final hydrology report
• Geotechnical evaluation report
Task 3: 30% Design and Estimate
Task 3.1 Preliminary Concept Design and Estimates
Immediately following project kick-off, Craftwater will begin work on three (3) design concepts for the alley.

These concepts will strive to provide distinct approaches to stormwater, safety, and landscape. They will reflect community and project partner priorities through
previous outreach. Concepts will include bicycle and
pedestrian design, stormwater infrastructure, striping, crossings, landscaping, and lighting. The concepts will be provided in a format suitable for community workshops,
and included in materials produced for Task 1.4.

Concept plans will be illustrated as best suited to
communicate the design intent to the community, project partners, and the city, to include photo simulations,
cross sections, and illustrative plans. The concepts will be built upon a deep knowledge of multi-benefit project design, and will consider opportunities to add public art, more stormwater treatment capacity, and interpretive
elements. Each concept will be accompanied by rough
order of magnitude cost estimate and information on the cost/benefit tradeoffs of varied approaches.

Task 3.2 30% Plans and Estimate
Craftwater will prepare 20-scale 30% concept plans and
typical sections to confirm the approved design direction to carry into 60%. The design will follow state, county, and city standards as appropriate. The design will be
presented to project partners and the City to review the design and address any questions that may arise. The
30% plans will identify and take into consideration utility conflicts, proposed stormwater approach, planting areas, ADA accessibility, crossings, and other elements that can impact design and cost. A cost estimate will be prepared to accompany this design, to confirm that anticipated
project elements fit within the available construction
budget. The cost estimate will be based upon bid
results received in recent years, vendor and contractor information, and industry standards.

Task 3 Deliverables
• Concept design alternatives (up to 3) and cost
estimates
• 30% plans and estimate of preferred concept
Task 4: 60% Plans, Specifications, and
Estimate
Following City review and approval of the 30% Plans,
Craftwater will prepare PS&E for the 60% submittal as
described below. The following are the plan sheets that will be developed as part of the 60% submittal, then
refined for 100% submittals and Bid Set.

Title Sheet and General Notes
The Title Sheet will be prepared per City standards. It will include an index to plan sheets, standards, location map, and bench mark references. Abbreviations, symbols and
general construction notes and other relevant data will be shown on this sheet.

Typical Cross-Sections
This sheet shows typical cross sections for the alley, with individual sections to show varied conditions.

Layouts
These sheets will show the horizontal layout and vertical profile of the street, curbs, planters, curb ramps,
bioswales, stormwater elements, parking layouts,
lighting, and existing drainage and utility facilities.

Construction Details
Standard and special details necessary for the project
design, including proposed stormwater infrastructure.

It will be critical during this project to communicate with project neighbors about potential construction and long-term impacts of the project, maintain existing alley access points, meet adjacent grades, and protect adjoining property.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 705 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 28
Signage and Striping Plans
These sheets will include signage and striping layout
and design for the alley and parking lot. These will follow City, Caltrans, and CAMUTCD standards and appropriate
references for sign, marking, and striping elements and locations. Plans will identify the standard, size, color and location of each, sign, marking or stripe.

Signage and Striping Details
This will provide details for any nonstandard elements
used on the Signage and Striping plans.

Landscape & Irrigation Plans
These plans will show proposed new planting areas,
including swales, bioswales, and tree locations, with
planting legends detailing the species and size of
plant materials. Irrigation plans will show water meter connections, controllers, piping layout, and drip areas. A placeholder sheet for calculations will be provided, and finalized at 100%.

Landscape and Irrigation Details
Details necessary for the project design, including
City standards as available, for planting and irrigation equipment.

Specifications
Technical specifications will be provided in outline
format at this phase, in accordance with the Standard
Specifications for Public Works Construction (Green
Book) and/or City standards. The front end specifications will be provided by the city. The outline specifications will correlate with each bid item that appears in the 60% estimate and plans.

Cost Estimate
The cost estimate will be updated with revised quantities and items to match the updated plans.

The 60% PS&E package will be shared with the City
and project partners for review, and Craftwater will
discuss the documents at a regularly scheduled meeting.

Craftwater will integrate comments received on the
60% plans into the 100% deliverable in order to provide efficiency in the project schedule.

Task 4 Deliverables
• 60% Plans
• Specifications outline
• Cost estimate with updated work items and
preliminary quantiles
Task 5: 100% Plans, Specifications, and
Estimate
The 100% plans will consist of updates and refinements
to the 60% plans, based upon City and project partner
feedback. These will include final detail on all draft
elements in the 60% set, such as irrigation calculations, full technical specifications, and updated bid items and quantities. The 100% PS&E package will be provided for
review, and a Final 100% PS&E set will be delivered prior to the next project phase.

Task 5 Deliverables
• Draft 100% plans
• Full specifications
• Updated cost estimate
• Final 100% PS&E
Task 6: Permitting, Bid Set, Bid Support
Task 6.1: Permitting
Craftwater will submit drawings for plan check to the City, as applicable per final design. Plan check and permitting fees are not included in this scope, and are assumed to be waived or the responsibility of the City. Craftwater will respond to plan check comments upon review project
partners, and provide updates as needed to procure
necessary permits from the City.

Task 6.2: Revisions & Final Bid Documents
Craftwater will incorporate final comments and provide
the City with one (1) set of stamped, signed original
Plans and Specifications to be used for reproduction
and bidding. Final plans will be provided as Mylar prints, and bid schedule and specifications will be provided
Opportunities to integrate interpretive elements, art, poetry, and funding acknowledgments can be identified throughout the project area, without adding significant cost, such as this sandblasted text and decorative pattering in the Central Jefferson Green Alley.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 706 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 29
electronically in PDF, and in native Word, Excel and
AutoCAD formats.

Task 6.3: Bid Support
Craftwater will attend a pre-bid meeting during this
phase and respond to bidder RFIs as received. Should
revisions to the construction documents be necessary
due to omissions or errors, these will be updated and reposted accordingly.

Task 6 Deliverables
• Permitting support and city plan check
• Final bid documents
• Pre-bid meeting and bid phase support
Task 7: Construction Support
Craftwater will support the City through construction
by responding to RFIs, reviewing submittals, attending
construction meetings and field visits, and providing
design directives as necessary.

Task 7.1 Pre-Construction Meeting
Craftwater will attend one pre-construction conference
and issue revised drawings and/or clarifications following that meetings if necessary.

Task 7.2 Field Visits, RFI and Submittal Responses
Craftwater will attend up to 16 additional construction meetings. Approximately half of these are anticipated
to be via video or conference call. The remainder will
be on-site and include site walks. During construction, an anticipated 24 RFI responses and 20 submittals will
be reviewed. Craftwater will provide RFI and submittal
responses via the system chosen by the construction
manager.

Task 7.3 Punch List & As-Built Preparation
At the substantial completion of construction, Craftwater will attend a punch list walk, disuses and note any
outstanding items, and review any field modifications
that were not previously captured via RFI. A list of any final items for revision will be provided to the contractor, and verified upon completion. Craftwater will then
work with the contractor in the preparation of as-built drawings, which will be provided to the city in digital format.

Task 7 Deliverables
• Pre-construction meeting
• Field visits during construction
• Responses to contractor RFIs and Submittals
(assumes 24 RFI and 20 submittals)
• Punch list walk
• As-built plans
Opportunities will be identified to further the stormwater and greening goals for City Public Lot 9, with permeable parking stalls, a wider median, and subsurface stormwater storage, with potential for reuse to irrigate new planting areas. Stormwater storage may also be possible under impermeable areas of the parking lot, with smaller permeable areas, reducing cost and easing future maintenance burdens upon the City.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 707 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 30

ASSUMPTIONS
The following assumptions have guided our approach
to this project. Should these assumptions change,
Craftwater is happy to discuss alternative approaches.

1. The surface area for the alley and parking lot is
over 1.5 acres. While this may not all be disturbed,
it is likely that the project will ultimately result in over 1 acre of land disturbance. This would require
a SWPPP. Responsibility for SWPPP preparation is
recommended to be placed upon the contractor
and is not included in the scope of this proposal.

2. All work to be conducted for this project will be in the public right of way. Right of way services are
not included in this scope.

3. The municipal infrastructure utilities are
sufficient to support the project. Existing utility
capacity studies are not included in this scope.

4. Irrigation points of connection are readily
accessible from Carlisle Street or intersecting
roadways.

5. Lighting is anticipated to be solar as a means
to reduce complexity, cost, and subsurface
disturbance. Should hard-wired lighting be
preferred, scope may be modified.

6. Lighting foundations will be provided as
standard plans. New structural design is not
included.

7. Retaining walls and site walls over four feet
tall are not anticipated or included in this
scope.

8. Survey and Geotechnical services are provided for
Carlisle Street from Hollister Street to O’Melveny
Avenue. Survey and Geotechnical information for
areas beyond this are to be provided by the City.

9. Utility survey will cover the full project area.

10. The horizontal and vertical location and size of
existing on-site utilities will be determined from
available record drawings and/or site surveys.

11. There are no major utilities that will require
relocation as a part of this project. Utility poles will be protected-in-place. Manholes will be adjusted to
grade as necessary.

12. Survey subject areas will be accessible and
clear of obstructions at the requested time
of survey (if access coordination is needed
prior to survey, City will provide needed
information). Survey field work will occur
during normal business hours.

13. Craftwater assumes that the City of San Fernando
will provide all permits required for survey and
geotechnical work at no cost to the Craftwater
team.

14. The Craftwater team will not be responsible for
utilities encountered during drilling that have not
been marked out by Underground Service Alert
(USA), shown on provided plans, or physically
indicated in the field by the Client.

15. It is assumed that site work will be performed
during normal working hours, i.e., 7am to 5pm.

Craftwater expects that the City will not impose
working hours restrictions in order to expedite
the percolation testing schedule. If the City has
limitations on the working hours, the length of
time assumed for the site work will be extended,
increasing the cost.

16. Site access will be granted, and drilling equipment will be able to mobilize to the proposed
exploration locations during normal working hours
(Monday through Friday, 7:00 a.m. to 5:00 p.m.)
and will not involve work on weekends or holidays.

17. Traffic control will be performed in general
accordance with the California WATCH manual.

Traffic control plans will not be needed to perform
our services.

18. Utility plans will be used to plot proposed boring
locations for utility clearance. Ninyo & Moore
will not be responsible for damage to utilities
not shown on the plans nor marked out by
Underground Service Alert or City representatives.

19. An on-site source of water will be available for use during our field percolation testing.

20. Geotechnical subcontractors will be subject to
prevailing wage requirements.

21. Drummed soil cuttings will be characterized as
non-hazardous. Additional fees will apply if the
soils are characterized as being hazardous.

22. A secure location will be provided on-site to store the drums during characterization of the soil
cuttings.

23. Our scope of services does not include
groundwater modeling or mounding analyses for
the project.

CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 708 of 814

PROJECT
WORK

SCHEDULE
Craftwater Proposal: Design for Carlisle Street Green Alley Project Alondra Park Stormwater Project, Lawndale, CA
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting Page 709 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 32 ID TASK NAME DUR START FINISH Predecessors 1 CARLISLE STREET GREEN ALLEY PROJECT 290 d Thu 1/16/25 Wed 2/25/26 2 City issues Notice to Proceed 0 d Thu 1/16/25 Thu 1/16/25 3 Task 1. Project Management 290 d Thu 1/16/25 Wed 2/25/26 2 4 Task 1.1. Kick-off Meeting 5 d Thu 1/23/25 Wed 1/29/25 2FS+5 d 5 Task 1.2. Project Reporting, Invoicing, Schedule 290 d Thu 1/16/25 Wed 2/25/26 2 6 Task 1.3. Coordination and Progress Meetings 290 d Thu 1/16/25 Wed 2/25/26 2 7 Task 1.4. Community Workshop Materials and Attendance 95 d Wed 2/19/25 Tue 7/1/25 14 8 Task 2. Data Gathering, Site Reconnaissance, & Investigation 25 d Thu 1/16/25 Wed 2/19/25 9 Task 2.1. Field Investigation 5 d Thu 1/30/25 Wed 2/5/25 4 10 Task 2.2. Hydrology and Hydraulics Analysis 10 d Thu 2/6/25 Wed 2/19/25 9 11 Task 2.3 Topographic and Utility Survey 20 d Thu 1/16/25 Wed 2/12/25 2 12 Task 2.4 Geotechnical Investigation and Report 15 d Thu 1/16/25 Wed 2/5/25 2 13 Task 3. 30% Design and Estimate 44 d Thu 1/30/25 Tue 4/1/25 14 Task 3.1 Preliminary Concept Design and Estimates 14 d Thu 1/30/25 Tue 2/18/25 4 15 City Review 10 d Wed 2/19/25 Tue 3/4/25 14 16 Task 3.2 30% Plans and Estimate 10 d Wed 3/5/25 Tue 3/18/25 15 17 City Review 10 d Wed 3/19/25 Tue 4/1/25 16 18 Task 4. 60% Plans, Specifications, and Estimate 30 d Wed 4/2/25 Tue 5/13/25 19 Task 4.1. 60% Plans, Specifiations, and Estimate 20 d Wed 4/2/25 Tue 4/29/25 17 20 City Review 10 d Wed 4/30/25 Tue 5/13/25 19 21 Task 5. 100% Plans, Specifications, and Estimate 30 d Wed 5/14/25 Tue 6/24/25 22 Task 5.1. Draft 100% Plans, Specifications, and Estimate 15 d Wed 5/14/25 Tue 6/3/25 20 23 City Review 10 d Wed 6/4/25 Tue 6/17/25 22 24 Task 5.2. Final 100% Plans, Specifications, and Estimate 5 d Wed 6/18/25 Tue 6/24/25 23 25 Task 6. Permitting, Bid Set, Bid Support 40 d Wed 6/4/25 Tue 7/29/25 26 Task 6.1 Permitting Support and City Plan Check 20 d Wed 6/4/25 Tue 7/1/25 22 27 Task 6.2 Revisions & Final Bid Documents 5 d Wed 6/25/25 Tue 7/1/25 24 28 Task 6.3 Bid Support 20 d Wed 7/2/25 Tue 7/29/25 27 29 Task 7. Construction Support 145 d Wed 7/30/25 Tue 2/17/26 30 Task 7.1 Pre-Construction Meeting 5 d Wed 7/30/25 Tue 8/5/25 28 31 Task 7.2 Field Visits, RFI and Submittal Responses 130 d Wed 8/6/25 Tue 2/3/26 30 32 Task 7.3 Punch List & As-Built Preparation 10 d Wed 2/4/26 Tue 2/17/26 31 1/16 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Qtr 1, 2025 Qtr 2, 2025 Qtr 3, 2025 Qtr 4, 2025 Qtr 1, 2026 Qtr 2

PROJECT SCHEDULE FOR CARLISLE STREET GREEN ALLEY PROJECT

PROPOSED PROJECT WORK SCHEDULE
CONTRACT NO. 2333
EXHIBIT "B"
January 6, 2025 Special & Regular Meeting

FEE

ESTIMATE
Craftwater Proposal: Design for Carlisle Street Green Alley Project Ferndell, Griffith Park, Los Angeles, CA
CONTRACT NO. 2333
EXHIBIT "C"
January 6, 2025 Special & Regular Meeting Page 711 of 814 Proposal for Design for Carlisle Street Green Alley Project City of San Fernando Pg 34 ODCs
Principal
(Oliver Galang)
Project Administrator
(Rachel McFerrin)
Project Manager
(James Powell)
Civil Design Manager
(Courtney Semlow)
Sr Hydrologist
(Thom Epps)
Associate Engineer
(Pauline Nguyen)
Junior Engineer
(Heather Kurtzman)
Landscape Designer
(Sam Hernandez) Total Labor Hours Total Labor Effort ODCs Survey (Coast)
Geotech (Ninyo &
Moore)
Total Subconsultant

TOTAL EFFORT
286 172 236 236 201 195 154 154
Task 1. Project Management
Task 1.1. Kick-off Meeting 2 4 2 2 2 12 2,686 - - - 2,686 Task 1.2. Project Reporting, Invoicing, Schedule 16 16 32 6,528 - - - 6,528 Task 1.3. Coordination and Progress Meetings 4 32 16 16 68 15,592 400 - - - 15,992 Task 1.4. Community Workshop Materials and Attendance 1 20 12 18 40 91 16,278 400 - 16,678 SUBTOTAL Task 1. Project Management 7 16 72 - 18 30 18 42 203 41,084 800 - - - 41,884 Task 2. Data Gathering, Site Reconnaissance, & Investigation Task 2.1. Field Investigation 2 6 2 6 6 6 28 5,478 200 - - - 5,678 Task 2.2. Hydrology Study 2 2 2 8 60 74 14,824 - 14,824 Task 2.3 Topographic and Utility Survey 2 2 8 40 52 8,664 27,500 - 27,500 36,164 Task 2.4 Geotechnical Investigation and Report 4 6 10 2,114 - 49,500 49,500 51,614 SUBTOTAL Task 2. Data Gathering, Site Reconnaissance, & Investigation - 4 14 6 8 80 46 6 164 31,080 200 27,500 49,500 77,000 108,280 Task 3. 30% Design and Estimate
Task 3.1 Preliminary Concept Design and Estimates 1 6 2 8 20 60 97 16,922 - - - 16,922 Task 3.2 30% Plans and Estimate 1 4 2 12 8 30 70 127 21,074 - - - 21,074 SUBTOTAL Task 3. 30% Design and Estimate - 2 10 4 20 28 30 130 224 37,996 - - - - 37,996 Task 4. 60% Plans, Specifications, and Estimate
Task 4.1. 60% Plans, Specifiations, and Estimate 4 30 8 20 80 160 110 412 71,732 - - - 71,732 SUBTOTAL Task 4. 60% Plans, Specifications, and Estimate - 4 30 8 20 80 160 110 412 71,732 - - - - 71,732 Task 5. 100% Plans, Specifications, and Estimate
Task 5.1. Draft 100% Plans, Specifications, and Estimate 2 16 8 30 60 40 156 27,486 - - - 27,486 Task 5.2. Final 100% Plans, Specifications, and Estimate 2 8 4 8 38 30 90 15,436 - - - 15,436 SUBTOTAL Task 5. 100% Plans, Specifications, and Estimate - 4 24 - 12 38 98 70 246 42,922 - - - - 42,922 Task 6. Permitting, Bid Set, Bid Support
Task 6.1 Permitting Support and City Plan Check 4 16 20 40 8,620 - - - 8,620 Task 6.2 Revisions & Final Bid Documents 2 8 6 8 20 40 84 14,676 400 - - - 15,076 Task 6.3 Bid Support 6 2 16 12 36 6,200 - - - 6,200
SUBTOTAL Task 6. Permitting, Bid Set, Bid Support - 2 18 - 24 28 36 52 160 29,496 400 - - - 29,896 Task 7. Construction Support
Task 7.1 Pre-Construction Meeting 6 4 4 14 3,140 200 - - - 3,340 Task 7.2 Field Visits, RFI and Submittal Responses 2 24 16 30 20 40 132 25,102 1,200 - - - 26,302 Task 7.3 Punch List & As-Built Preparation 1 6 2 16 20 16 61 10,838 - - - 10,838 SUBTOTAL Task 7. Construction Support - 3 36 - 22 50 40 56 207 39,080 1,400 - - - 40,480 GRAND TOTAL (Not-to-Exceed) 26 16 204 106 36 334 428 466 1,616 293,390 2,800 27,500 49,500 77,000 373,190 Billing Rates
FEE PROPOSAL FOR:

This proposal valid for 90 days following submittal date of 11/20/2024 Task Description
CRAFTWATER ENGINEERING INC SUBCONTRACTORS (10% MARKUP)
Carlisle Street Green AlleyCity of San Fernando

PROPOSED FEE ESTIMATE
CONTRACT NO. 2333
EXHIBIT "C"
January 6, 2025 Special & Regular Meeting

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AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ Finance Department ☐ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
Kanika Kith, Deputy City Manager/Economic Development

Date: January 6, 2025
Subject: Discussion and Consideration Regarding an Update on the Preparation of a New Memorandum of Understanding with the Mall Association to Support and Facilitate an Effective Downtown Mall Association
RECOMMENDATION:

It is recommended that the City Council:
a. Receive an update on preparing a new Memorandum of Understanding (“MOU”) with the Mall Association to Support and Facilitate an Effective Downtown Mall Association; b. Appoint the Economic Development/Downtown Master Plan Ad Hoc Committee to work collaboratively with City staff and the Mall Association Board in drafting the new MOU; and c. Provide direction to staff, as appropriate.

BACKGROUND:

1. On November 22, 1965, the City adopted Ordinance No. 912 (Attachment “A”), establishing Parking and Business Improvement Area A to manage parking infrastructure within defined boundaries. Proceeds were designated for maintaining and operating district parking lots and on-street parking meters, paying off bond obligations (retired by 1983), and fulfilling other financial obligations tied to parking revenues. Any excess funds were allocated for acquiring, constructing, and maintaining additional parking facilities within the area. The ordinance also allowed payments for obligations specific to Parking District No. 1 under Resolution No. 3193.

2. On November 4, 1968, the City adopted Ordinance No. 973 (Attachment “B”), establishing Parking and Business Improvement Area B to promote retail trade and public engagement.

Proceeds were used for cleaning and maintaining the pedestrian mall, advertising, sales promotions, public music, and events like art shows and festivals. Funds also supported decorating public spaces and, after deducting a 5% administrative fee, were allocated to entities contracted to carry out these promotional activities. This ordinance focused on enhancing the area’s commercial appeal and fostering community involvement.

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3. On September 5, 1984, Mall Assessment District, Inc., was incorporated as a California nonprofit mutual benefit corporation for the sole purpose of administering the parking and business improvement district established by Ordinance No. 973.

4. On December 17, 1984, the City executed Contract No. 768 (Attachment “C”) with Mall Assessment District, Inc. (“Mall Association”), to perform the activities under Ordinance No. 973, except for mall maintenance, which was reserved to the City. The Mall Association was required to submit annual programs and budgets for approval, provide biannual activity reports, and operate on a reimbursement basis with a $1,000 cash fund advanced by the City for operating expenses. Additionally, the Mall Association was permitted to engage in fundraising activities.

5. Since 2013, there have been a number of efforts to establish a Property Based Improvement District (“PBID”) to replace the Business Improvement Areas. Due to various circumstances, none of these efforts have moved forward.

6. As part of the review of City Council priorities during the Fiscal Year (FY) 2018-2019 Budget process, staff began working with the Mall Association Board to review the merits of a PBID and the process to establish a PBID.

7. On April 15, 2019, the City Council received a presentation on the current Mall Maintenance Assessments and the process for establishing a PBID. No clear direction was provided and staff committed to return at a future City Council meeting with additional information.

8. On August 5, 2019, the City Council received a follow-up presentation and gave staff direction to suspend current efforts to form a PBID, work with the Mall Association to review the existing Downtown Mall Business Improvement District (“BID”) established through Ordinance No. 912 and Ordinance No. 973, and develop recommendations to increase the BID’s effectiveness.

9. On December 2, 2019, the City Council received an update regarding efforts to work with the Mall Association to draft a successor Memorandum of Understanding to support and facilitate an effective Downtown Mall Association.

ANALYSIS:

A Memorandum of Understanding (MOU) between the Mall Association and the City is an important tool to foster collaboration, accountability, and a shared vision for the economic and cultural vitality of the Downtown Mall area. The MOU clearly defining roles, responsibilities, and expectations, to provide a structured framework that ensures alignment between both parties in achieving common goals such as economic development, enhanced public spaces, and an improved shopping experience for residents and visitors. It also helps mitigate potential conflicts by providing a framework for communication and decision-making, ensuring that maintenance, January 6, 2025 Special & Regular Meeting Page 716 of 814 Discussion and Consideration Regarding an Update on the Preparation of a New Memorandum of Understanding with the Mall Association to Support and Facilitate an Effective Downtown Mall Association

funding, and operational responsibilities are effectively managed. Ultimately, an MOU strengthens the partnership, enabling a unified approach to achieving mutual objectives that benefit the local economy and community.

The existing agreement, adopted in 1984, has served its purpose for decades, but no longer reflects the current needs and priorities of the Mall Association Area (“Downtown Mall Area”).

Its general framework is outdated and inadequate to address modern challenges and opportunities, highlighting the importance of revising the MOU to incorporate contemporary best practices in BID management. To support this effort, in 2019, the Mall Association engaged Urban Place Consulting Group, Inc., a firm specializing in downtown management and BID operations, to review the current agreement and recommend updates. The proposed revisions intend to address key areas such as board structure, financial accountability, city participation, maintenance standards, and merchant engagement, ensuring the BID operates as a leadership organization that maximizes its impact on the Downtown Mall Area.

With input from Urban Place, the following components have been identified as areas of focus for a successor MOU:
• Board Structure and Representation:
o Define eligibility, the number of members, and the scope of Board responsibilities. o Increase merchant participation and feedback through greater outreach efforts. • City Participation:
o Include City staff as Board members to improve coordination on maintenance issues and joint marketing events.
• Operating Transparency:
o Require regular, public Board meetings with accessible locations and properly agendized sessions.
• Financial Accountability:
o Submit an annual budget plan, monthly Treasurer’s Reports, and regular account reconciliations to the City.
• Merchant Support:
o Streamline access to BID revenues to boost marketing and event coordination. • Enhanced Maintenance:
o Develop a detailed schedule for maintenance activities in the Downtown area, particularly the Pedestrian Mall and parking lots.
o Assign a City staff liaison to oversee maintenance concerns.

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