San Fernando City Council
January 6, 2025

RES. NO. 8260

RES. NO. 8178
WHEREAS, this Resolution amends the City's Conflict of Interest Code in accordance w ith Government Code Section 87306(a) and Section 18730 of Title 2, Division 6 of the California Code of Regulations and repeals previous Resolutions adopting and amending the City's Conflict of Interest Code.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The revised list of designated officials and employees, attached hereto as Exhibit "A" and concomitant amendment of the City of San Fernando Conflict of Interest Code, are hereby approved.

SECTION 2. Persons holding designated positions set forth in Exhibit "A" of this Resolution shall timely file Form 700 Statements of Economic Int erest with the City Clerk, who shall function as the filing officer for the City and make such Form 700 Statements of Economic Interest on file in the City Clerk Department.

SECTION 3. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shal l certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of San Fernando at its regular meeting held on this 19th day of September, 2022.

ATTEST:
2 oza, Mayor
San Fernando, California
January 6, 2025 Special & Regular Meeting Page 275 of 814 RES. NO. 8260

RES. NO. 8178

CERTIFICATION
I, Julia Fritz, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8178 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 19th day of September, 2022, by the following vote of the City Council:

AYES: Rodriguez, Montanez, Ballin, Mendoza - 4
NAYS: None
ABSENT: Pacheco - 1
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ~ day of September, 2022. 3 January 6, 2025 Special & Regular Meeting Page 276 of 814

EXHIBIT A
Designated Positions Disclosure Categories
I. Administrative Department
Assistant City Attorney 1, 2, 3, 4
Deputy City Manager/Economic Development 1, 2, 3, 4
City Clerk 5, 6
Assistant to the City Manager 1, 2, 3, 4
Deputy City Clerk/Management Analyst 5, 6
Key to Disclosure Categories for Administrative Department

1. Reportable interests in real property in the jurisdiction. (Form 700, Schedule B.)

2. Reportable income. (Form 700, Schedules C, D and E.)

3. Reportable investments. (Form 700, Schedule A-1.)

4. Reportable business positions. (Form 700, Schedule C.)

5. Reportable investments and business positions in business entities that provide, that plan to provide, or that have provided within two years from the time a statement is required under this Conflict of Interest Code, materials, supplies or services to the City under the direction of the City Clerk.

6. Reportable income from persons or business entities that provide, that plan to provide, or that have provided within two years from the time a statement is required under this Conflict of Interest Code, materials, supplies or services to the City under the direction of the City Clerk.

II. Community Development Department
Director of Community Development 1, 2, 3
Associate Planner 1, 2, 3
Community Preservation/Building Inspector 1, 2, 3
Housing Coordinator 1, 2, 3
Key to Disclosure Categories for Community Development Department

1. Reportable interests in real property in the jurisdiction. (Form 700, Schedule B.)
RES. NO. 8260

2. Reportable investments and business positions in business entities having an interest in real property in the jurisdiction, or that provide, plan to provide, or have provided within two years prior to the time a statement is required under this Conflict of Interest Code, materials, supplies, or services subject to the review or approval of the Community Development Department.

3. Reportable income from persons or business entities having an interest in real property in the jurisdiction, or that provide, plan to provide, or have provided within two years prior to the time a statement is required under this Conflict of Interest Code, materials, supplies or services subject to the review or approval of the Community Development Department.

III. Finance Department
Director of Finance/City Treasurer 1, 2, 3, 4
IT Systems Administrator 1, 2
Key to Disclosure Categories for Finance Department

1. Reportable investments and business positions in business entities from which the City purchases, plans to purchase, or has purchased within two years prior to the time a statement is required under this conflict of interest code, materials, supplies or services subject to the review or approval of the Finance Department.

2. Reportable income from persons or business entities from which the City purchases, plans to purchase, or has purchased within two years prior to the time a statement is required under this conflict of interest code, materials, supplies or services subject to the review or approval of the Finance Department.

3. Reportable investments and business positions in business entities doing business in the jurisdiction, planning to do business in the jurisdiction, or that have done business in the jurisdiction within two years from the time a statement is required under this Conflict of Interest Code.

4. Reportable income from persons or business entities doing business in the jurisdiction, planning to do business in the jurisdiction, or that have done business in the jurisdiction within two years from the time a statement is required under this conflict of interest code.

RES. NO. 8260

IV. Public Works Department
Director of Public Works 1, 2, 3, 4, 5
Public Works Operations Manager 1, 2, 3, 4, 5
Public Works Superintendent 1, 2, 3, 4, 5
Management Analyst 1, 2, 3
Water Operations Manager 1, 2, 3, 4, 5
Water Operations Superintendent 1, 2, 3, 4, 5
Key to Disclosure Categories for Public Works Department

1. Reportable interests in real property in the jurisdiction. (Form 700, Schedule B.)

2. Reportable investments and business positions in business entities having an interest in real property in the jurisdiction or that provide, plan to provide, or have provided within two years prior to the time a statement is required under this conflict of interest code, materials, supplies or services to the City subject to the review or approval of the Public Works Department.

3. Reportable income from persons or business entities having an interest in real property in the jurisdiction or that provide, or have provided within two years prior to the time a statement is required under this conflict of interest code, materials, supplies or services to the City subject to the review or approval of the Public Works Department.

4. Reportable investments and business positions in business entities that provide, plan to provide, or have provided within two years prior to the time a statement is required under this conflict of interest code, services within the jurisdiction subject to the inspection or approval of the Public Works Department.

5. Reportable income from persons or business entities that provide, plan to provide, or have provided within two years prior to the time a statement is required under this conflict of interest code, services within the jurisdiction subject to the inspection or approval of the Public Works Department.

V. Recreation & Community Services Department
Director of Recreation & Community Services 1, 2
Recreation & Community Services Supervisor 1, 2
RES. NO. 8260

Key to Disclosure Categories for Recreation & Community Services Department

1. Reportable investments and business positions in business entities that provide, plan to provide, or have provided within two years prior to the time a statement is required under this Conflict of Interest Code, materials, supplies or services to the City under the direction of the Recreation and Community Services Department.

2. Reportable income from persons or business entities that provide, plan to provide, or have provided within two years prior to the time a statement is required under this conflict of interest code, materials, supplies or services to the City under the direction of the Recreation and Community Services Department.

VI. Police Department
Police Chief 1, 2
Police Lieutenant 1, 2
Key to Disclosure Categories for Police Department

1. Reportable investments and business positions in business entities that provide, plan to provide, or have provided within two years prior to the time a statement is required under this Conflict of Interest Code, materials, supplies or services to the City under the direction of the Police Department.

2. Reportable income from persons or business entities that provide, plan to provide, or have provided within two years prior to the time a statement is required under this conflict of interest code, materials, supplies or services to the City under the direction of the Police Department.

VII. Consultants
Consultant 1
Key to Disclosure Categories for Consultants

1. For consultants who serve in a staff capacity with the City, the consultant shall disclose based on the disclosure categories assigned elsewhere in this code for that staff position.

For consultants who do not serve in a staff capacity for the City, the following disclosure categories shall be used:

RES. NO. 8260

Persons required to disclose in this category shall disclose pursuant to categories A, B, C and D below unless the City Manager determines in writing that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in categories A, B, C and D. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code.

A. Reportable interests in real property in the jurisdiction. (Form 700, Schedule B.)
B. Reportable income. (Form 700, Schedules C, D and E.) C. Reportable investments. (Form 700, Schedules A-1 and A-2.) D. Reportable business positions. (Form 700, Schedule C.) RES. NO. 8260

UNSCHEDULED VACANCY NOTICE
City of San Fernando
Planning and Preservation Commission
The San Fernando City Council is now accepting applications for appointment to the San Fernando Planning and Preservation Commission (“Commission”) to fill one (1) unscheduled vacancy for the term of office from the date of appointment through December 2023 and shall continue in the position beyond one year until replaced by the appointing City Councilmember or until the member resigns.

Applicants must be at least 18 years old, a registered voter and reside within the City jurisdiction. It is encouraged that applicants be involved or employed in the field of Planning and Preservation and culture or related subjects. Commissioners receive a monthly meeting attendance stipend of $100.00.

The Planning and Preservation Commission consists of five Commission members.

During the Commissions annual reorganization, Commissioners must choose members to serve as Chair and as Vice Chair; and the terms of office shall be for one year or until successors chosen.

City Hall Council Chambers
117 Macneil Street
Monthly Meetings held on the Second Tuesday
Starts at 6:30 p.m.

Applications will be accepted from June 26, 2023 through July 10, 2023 by 5:30 p.m. To obtain an application to apply, please contact Julia Fritz, City Clerk at (818) 898-1204 or via email at [email protected].

Dated this 26th day of June 2023
City of San Fernando, California
/s/Julia Fritz, CMC
City Clerk
cc: Kanika Kith, Deputy City Manager/Economic Development EXHIBIT "H"
RES. NO. 8260

RES. NO. 8260
EXHIBIT "I"

CITY OF SAN FERNANDO
,A NUMBER
~ 11-----------,-,-~-------------1

ORIGINAL ISSUE EFFECTIVE
April 4, 1997 April 4, 1997

CURRENT ISSUE EFFECTIVE
POLICY /PROCEDURE· ~- ·:::

SUBJECT
Code of Ethics and Conduct

CATEGORY
Management Policy & Procedures

SUPERSEDES
I. PURPOSE AND SCOPE
The purpose of this regulation is to:

A. Summarize for the first time in a single document a broad code of ethics and conduct that will apply equally to all employees, despite individual job duties and responsibilities.

B. Emphasize that each employee in city government occupies a position of public trust that demands the highest moral and ethical standard of conduct.

TI. POLICY
A. o employee shall engage in any business or transaction or shall have a financial or other personal interest, direct or indirect, which is incompatible with the proper discharge of their official duties or would tend to impair their independence or judgement or action in the performance of such duties.

B. Every employee shall immediately disclose the nature and extent of any interest, direct or indirect, which may conflict with their responsibility or duty, or which, because of their position, may influence a decision. Such disclosure shall be reported to the City Administrator via the Department Head in the form of a memorandum.

C. Any employee desiring to apply for a city-sponsored program shall inform the City Administrator via the Department Head in memorandum form. The memorandum shall be immediately forwarded to the City Attorney for review as to any potential violation of applicable conflict of interest rules.

AUTHOR1TY
By order of the City Administrator
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AGENDA REPORT
COMMUNITY DEVELOPMENT DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1227 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Erika Ramirez, Director of Community Development

Date: January 6, 2025
Subject: Consideration to Approve a First Amendment to the Professional Services Agreement with Precision Civil Engineering, Inc for Additional On-Call Planning Services
RECOMMENDATION:

It is recommended that the City Council:
a. Approve a First Amendment to the Professional Services Agreement (“PSA”) with Precision Civil Engineering, Inc (“PCE”) (Attachment “A” – Contract No. 2242 (a)) to increase the annual maximum compensation from $100,000 to $200,000 for on-call planning services; and b. Authorize the City Manager, or designee, to make non-substantive change and execute the Amendment and all related documents.

BACKGROUND:

1. On December 7, 2023, the Community Development Department issued a Request for Proposal (“RFP”) for On-Call Professional Planning and Environmental Review Pursuant to the California Environmental Quality Act (CEQA) Services.

2. On April 2, 2024, the City Council approved Professional Services Agreements with seven (7) on-call professional planning consulting firms.

3. On May 7, 2024, a Notice to Proceed was issued to Precision Civil Engineering to reorganize the zoning code; amend specific sections of the zoning code and create internal policies for review and monitoring of housing projects.

4. On May 28, 2024, a Notice to Proceed was issued to Precision Civil Engineering to create and implement a mixed-use overlay and amend the San Fernando Corridor Specific Plan (SP-5) land use map to extend certain overlays.

January 6, 2025 Special & Regular Meeting Page 287 of 814 Consideration to Approve a First Amendment to the Professional Services Agreement with Precision Civil Engineering, Inc for Additional On-Call Services

5. On October 9, 2024, a Notice to Proceed was issued to Precision Civil Engineering to create an ADU Program to comply with AB 1332.

ANALYSIS:

The Community Development Department requires the services of consulting firms on an on-call, as needed basis to assist in specialized areas of the planning field, such as in architecture and design; mapping; evaluating, analyzing and amending municipal codes, zoning codes, development standards; developing policy documents; and recommending implementation procedures for planning and land use related to enacted state legislation. At times, temporary staff augmentation services are also needed to assist with processing planning applications to meet statutory deadlines. This type of staff augmentation is beneficial as it allows the City to quickly scale services up and down based on the level of development activity in the City, which can vary widely.

The City Council’s approval on April 2, 2024, authorized staff to utilize the prequalified list of firms to obtain specific project proposals when in need and within the department’s annual budget.

The process in which a firm is selected begins with the Community Development Department issuing a “Call for Service” to all firms in the needed category of service. Then proposals received are reviewed for the firm’s approach, availability, experience, cost and proposed timeline. A firm is selected and a “Task Order” is created that includes a description of service and any other pertinent details such as terms, timeline, budget, location, etc. Once all necessary details are confirmed, a “Notice to Proceed” is issue to the selected firm to begin the work.

Each of the seven firms responded to the Call for Service issued on March 14, 2024, which requested services related to reorganizing the zoning code, amending specific sections of the zoning code, creating internal policies for review and monitoring of housing projects, creating and implementing a mixed-use overlay, amending the San Fernando Corridor Specific Plan (SP-5) land use map to extend certain overlays, updating the ADU section of the zoning code, creating an ADU program to comply with AB 1332, creating objective design standards and landscaping standards; however, not all proposed on each of the listed projects in the Call for Service.

Precision Civil Engineering (PCE) was selected to complete the following tasks based on cost, proposed timeline, and experience.

Under the first project, PCE is providing professional consulting services to:
• Amend the zoning code to add a Mixed-Use Overlay zone; • Amend the zoning map to implement the Mixed-Use Overlay; and • Amend SP-5’s Land Use and District Map to extend certain overlays.

Under the second project, PCE is providing professional services to:
• Amend the Zoning Code to reorganize the code and update several sections; and January 6, 2025 Special & Regular Meeting Page 288 of 814 Consideration to Approve a First Amendment to the Professional Services Agreement with Precision Civil Engineering, Inc for Additional On-Call Services

• Draft policies and protocols to ensure compliance with various state laws pertaining to project review and monitoring of housing developments (Senate Bill (SB) 330, SB 35 & No Net Loss).

Under the third project, PCE is providing professional services to:
• Update the Accessory Dwelling Unit (ADU) section of the zoning code and create an ADU Program.

Staff has engaged PCE to complete the various Housing Element compliance related work plans items with statutory deadlines. Utilizing consultants allows for the timely completion of complex time sensitive planning tasks as needed. The Community Development Department has sufficient funding for the projects identified above. Council’s action will allow for only the increase in contract authority.

BUDGET IMPACT:

Projects initiated in Fiscal Year 2023-2024 are allowed to be carried over and re-budgeted in the Fiscal Year 2024-2025 Budget pursuant the Adopted Budget Resolution (Attachment “B”) and the City’s Budget Policy (Attachment “C”). In turn, sufficient funding is included in the Community Development Department budget to fund this increased contract authority.

CONCLUSION:

It is recommended that the City Council approve a First Amendment to the Professional Services Agreement (“PSA”) with PCE (Attachment “A” – Contract No. 2242 (a)) for on-call planning services to increase the annual maximum compensation from $100,000 to $200,000.

ATTACHMENTS:

A. Contract No. 2242(a), including:

Exhibit “A”: Contract 2242
B. Resolution No. 8318 – Fiscal Year 2023-2024 Adopted Budget C. Resolution No. 7766 – City Budget Policy
January 6, 2025 Special & Regular Meeting Page 289 of 814 ATTACHMENT “A”
CONTRACT NO. 2242(a)
2025

FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
(Engagement: On-Call Planning Services)
(Parties: Precision Civil Engineering, Inc and City of San Fernando)

THIS FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (“First Amendment”) to that certain agreement entitled “Professional Services Agreement – On-Call Planning Services”, Contract No. 2242 (the “Master Agreement”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and PRECISION CIVIL ENGINEERING, INC (hereinafter, “CONSULTANT”) is made and entered into this 6th day of January, 2025. For the purposes of this First Amendment, the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, the Master Agreement was approved by the San Fernando City Council at its Regular Meeting of April 2, 2024, under Agenda Item No. 3 and executed on April 29, 2024 (A true and correct copy of the Master Agreement is attached and incorporated hereto as Exhibit “A”); and
WHEREAS, the Parties now wish to modify the maximum compensation by increasing the not-to-exceed TWO HUNDRED THOUSAND DOLLARS ($200,000) during each of the five (5) fiscal years for the total term of the Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

SECTION 1. Replacing Section 1.4. as follows:

CONSULTANT shall perform the Services in accordance with the CONSULTANT’s Proposal Cost Sheet and Rates” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation may not exceed the annual sum of TWO HUNDRED THOUSAND DOLLARS ($200,000) per fiscal year during each of the five (5) years encompassed by this Agreement (hereinafter, the “Fiscal Year Not-to-Exceed Sum”). CONSULTANT’s total compensation during the extended five (5) year Term of this Agreement shall not exceed the Not-to-Exceed Sum unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of January 6, 2025 Special & Regular Meeting Page 290 of 814 CONTRACT NO. 2242(a)
PSA – Precision Civil Engineering On-Call/As Needed 2
the Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

SECTION 2. Except as otherwise set forth in this First Amendment, the Master Agreement shall remain binding, controlling and in full force and effect. The provisions of this First Amendment shall be deemed a part of the Master Agreement and except as otherwise provided under this First Amendment, the Master Agreement and all provisions contained therein shall remain binding and enforceable. In recognition of the foregoing, the Parties acknowledge and agree that CONSULTANT shall continue provide the services and tasks described in the Scope of Services in accordance with the schedule of rates and charges referred to as the COMPENSATION RATE under Section 1.4 of the Master Agreement. In the event of any conflict or inconsistency between the provisions of this First Amendment and the provisions of the Master Agreement, the provisions of this First Amendment shall govern and control, but only to the extent of the conflict or inconsistency and no further.

SECTION 3. The Master Agreement as amended by way of this First Amendment, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, or entered into between CITY and CONSULTANT prior to the execution of this Amendment. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein or in the Master Agreement shall be valid or binding. No further amendment, modification or supplement to the Master Agreement as amended by way of this First Amendment shall be valid and binding unless in writing and duly executed by the Parties in the form of a written contract amendment.

IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO:

By:

Nick Kimball, City Manager
Date:

PRECISION CIVIL ENGINEERING, INC:

By:

Name:

Title:

Date:

APPROVED AS TO FORM:

By:

Richard Padilla, City Attorney
Date:

January 6, 2025 Special & Regular Meeting Page 291 of 814 CONTRACT NO. 2242
2024

PROFESSIONAL SERVICES AGREEMENT
(Parties: Precision Civil Engineering, Inc. and City of San Fernando) (Engagement: On-Call Planning Services)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 29th day of April, 2024 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and PRECISION CIVIL ENGINEERING, INC. (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires professional on-call planning services in specialized areas of the planning field, to provide support to the Planning Division and/or manage specific development projects; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of April 2, 2024, under Agenda Item No. 3.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 TERM: This Agreement shall have a term of three (3) years, (hereinafter, the “Term”), commencing from the Effective Date. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below. The Term may be extended for two one-year periods at the option of the CITY, provided that CITY provides CONSULTANT with written notice of CITY’s intent to exercise CITY’s option to extend the term of the Agreement no less than thirty (30) days prior to the expiration of the Term or any prior extension term. In the event CITY exercises its option to extend this Agreement, all terms, conditions, and provisions of this Agreement shall remain in effect and govern the duties, responsibilities, and liabilities of the parties hereto. 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 292 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going

1.2 SCOPE OF SERVICES:

A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Qualifications of CITY entitled “Request for Qualifications for On-Call Professional Planning and Environmental Review Pursuant to CEQA Services” (hereinafter, “CITY RFQ”) and the written proposal of CONSULTANT entitled “On-Call Professional Planning and Environmental Review Pursuant to the California Environmental Quality Act (CEQA) Services” (hereinafter, the “CONSULTANT Proposal”). The CITY RFQ and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B” respectively. The term “Scope of Services” shall be a collective reference to the CITY RFQ and the CONSULTANT Proposal. The capitalized term “Services” shall be a collective reference to all the various services and tasks referenced in the Scope of Services. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Services and the provisions of this Agreement to which the Scope of Services is attached, the provisions of this Agreement shall govern and control.

1.3 PROSECUTION OF SERVICES:

A. CONSULTANT shall perform the Services contemplated under this Agreement on an on-call, as-needed basis. Nothing in this Agreement shall be construed to grant CONSULTANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONSULTANT to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Services in the manner described below and such Services is in fact performed and completed by CONSULTANT and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a “Work Order”). Each Work Order shall include the following information:

1. A detailed description of the specific services or tasks requested;

2. The location of where the particular services or tasks are to be performed, if applicable;

3. A not-to-exceed budget for performing the services or tasks;

4. A timeline for completing the requested services or tasks;

5. Any other information CITY deems necessary and relevant to the requested services or tasks; and











 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 293 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going

6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.

B. CONSULTANT shall not perform any of the Services contemplated under this Agreement without a written Work Order request from the City Representative, containing the information set forth in Section 1.3(A), above; C. CONSULTANT shall perform all assigned Services continuously and with due diligence so as to complete all assigned Services by the completion date indicated in each Work Order. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents;
D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; and
F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: CONSULTANT shall perform the Services in accordance with the CONSULTANT’s “Proposal Cost Sheet and Rates” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation may not exceed the annual sum of ONE HUNDRED THOUSAND DOLLARS ($100,000) during each of the five (5) fiscal years encompassed by this Agreement (hereinafter, the “Fiscal Year Not-to-Exceed Sum”) for an aggregate Not-to-Exceed Sum of FIVE HUNDRED THOUSAND DOLLARS ($500,000) (hereinafter, the “Aggregate Not-to-Exceed Sum”). CONSULTANT’s total aggregate compensation during the extended five (5) year Term of this Agreement shall not exceed the Aggregate Not-to-Exceed Sum unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.5 PAYMENT OF COMPENSATION: Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and any reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 294 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going
CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the person(s) responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.

Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Services agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates Erika Ramirez, Director of Community Development Department (hereinafter, the “City Representative”), to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Bonique Emerson, Project Manager, to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or the Consultant Representative’s designee will supervise and direct the performance of the Services, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Services under this Agreement.

Notice to the Consultant Representative will constitute notice to CONSULTANT. 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 295 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going

2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Services skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; C. CONSULTANT will perform all Services in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection with CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Services to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.











 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 296 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going
The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Services under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Services will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Services contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Services under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 297 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going
compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.7 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Services in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Services.

2.8 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Services. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.9 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.10 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.












 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 298 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going
III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before performing any Services contemplated under this Agreement, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article.

CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Services contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.












 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 299 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before performing any Services, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.











 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 300 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going

3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein.

Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except to the extent such loss or damage is caused by the negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers. 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 301 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

4.8 WORK OF CONSULTANT’S DESIGN PROFESSIONALS SERVICES: To the extent applicable to this Agreement, the duty to indemnify, defend and hold harmless as set forth under this subsection shall apply to the negligence, recklessness or willful misconduct of any individual who qualifies as a “design professional” within the meaning of subsection (c)(2) of Section 2782.8 of the California Civil Code in so far as such negligence, recklessness or willful misconduct occurs in the performance, work or activities that must be performed by a “design professional.” Subject to the limitation of the preceding sentence, to the fullest extent permitted by law, CONSULTANT shall immediately defend and indemnify and hold harmless the CITY Indemnities, defined above, from and against any and all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s officers, employees, servants, agents, contractors, subcontractors or authorized volunteers or any other person or entity involved by, for, or with or on behalf of CONSULTANT in the performance of design professional services under this Agreement. The Parties understand and agree that the duty of CONSULTANT to indemnify, defend and hold harmless pursuant to this subsection includes the duty to defend as set forth in Section 2778 of the California Civil Code. CONTRACTOR’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 302 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going
adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then CONSULTANT’s indemnification obligation shall be reduced in proportion to the established comparative liability.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Services.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 303 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going
with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Services; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within twenty-five (25) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 25-day cure period. Prior to the expiration of the 25-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 25-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.











 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 304 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going
D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.












 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 305 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data, excluding any rights in third-party software used by CONSULTANT to create the Documents and Data. CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.












 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 306 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

Precision Civil Engineering, Inc.

Attn: Edward D. Dunkel, Jr.
1234 O Street
Fresno, CA 93721
Phone: (559) 449-4500
City of San Fernando
Community Development Department
Attn: Director of Community Development
117 Macneil Street
San Fernando, CA 91340
Phone: (818) 898-1217
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any of the Services contemplated under this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 307 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going
commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action. 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 308 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The completion deadline for any Services assigned to CONSULTANT may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within five (5) calendar days of the commencement 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 309 of 814 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2242
On-Call Planning Services

4/2024
PSA – On Call/On-Going
of such delay notify the City Representative in writing of the causes of the delay. The In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: PRECISION CIVIL ENGINEERING, INC.:

By: By:

Nick Kimball, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, Assistant City Attorney

Date:











 

 







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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 310 of 814

REQUEST FOR QUALIFICATIONS
Notice is hereby given that Request for Qualifications (RFQ) will be received by the City of San Fernando, California, for furnishing the following:

ON-CALL PROFESSIONAL PLANNING AND ENVIRONMENTAL REVIEW PURSUANT

TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) SERVICES The City of San Fernando Community Development Department is requesting RFQs from qualified firms to provide on-call as needed professional consulting services in the fields of Planning and Environmental Review pursuant to CEQA. All selected firms will be placed on an official list of qualified consultants to be maintained by the Community Development Department for a period of five (5) years. Firms will be contracted on an on-call as needed basis. Firms may submit a proposal to provide services in either or both areas of expertise.

Three original and one electronic copy of the proposal must be submitted to the COMMUNITY DEVELOPMENT DEPARTMENT in a sealed envelope labeled “City of San Fernando RFQ- City Planning and CEQA Services” at CITY HALL, 117 Macneil Street, San Fernando, California, 91340, no later than Thursday, January 11, 2024 at 5:30pm. All RFQs received after that time will not be accepted.

A copy of the RFQ may be obtained from the City’s website at SFCITY.ORG/rfps-rfqs-nibs-nois/.

Any bidder may withdraw their proposal, without obligation, at any time prior to the scheduled closing time for receipt of proposals. A withdrawal will not be effective unless made in writing or email received prior to the closing date. Proposals may later be referred to the City Council for appropriate action. The City reserves the right to reject any or all proposals as the best interests of the City may dictate.

By: ________________________________
Julia Fritz, City Clerk
Published in The San Fernando Sun on December 7, 2023
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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 311 of 814 City of San Fernando CD-PLN RFQ

REQUEST FOR QUALIFICATIONS
The Community Department is requesting proposals for:

On-Call Professional Planning and Environmental Review
Pursuant to the California Environmental Quality Act
(CEQA) Services
RELEASE DATE: December 7, 2023
RESPONSE DUE: January 11, 2024
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EXHIBIT "A"
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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 312 of 814

2 GENERAL INFORMATION
The City of San Fernando’s Community Development Department is seeking proposals from qualified consulting firms interested in providing on-call as needed professional consulting services in the fields of Planning and Environmental Review pursuant to CEQA for a five-year term, with potential extensions at the discretion of the City.

BACKGROUND
The City of San Fernando (City) is a general law city incorporated in 1911. The City is governed by a five-member city Council who members are elected at large and operates under a Council/City Manager form of government. It is located in the San Fernando Valley region of Los Angeles County and is approximately 2.4 square miles with a residential population of 24, 564.

The Community Development Department includes the divisions of Planning, Building & Safety, Community Preservation and Housing. The Community Development Department intends to establish an official list of pre-screened, qualified consulting firms to provide professional services with expertise in the fields of Planning and CEQA environmental review. A consulting firm may propose to provide services in one or both of the specified areas but must clearly identify which professional services are being proposed. Once the list is established if a firm is selected for a specific project, consultants are expected to work independently. The list will be valid for a fiveyear term with optional extensions at the City’s discretion.

On-Call Planning Services
The City is seeking to contract with professional planning firms staffed with individuals who meet the qualifications, education and certificate/licensing requirements for a range of planning professionals from Planning Technician to Planning Manager. The firm’s staff should include professionals who have processed ministerial applications and discretionary entitlement for residential, commercial, and mixed used projects; has experience reviewing and evaluating architecture plans, writing staff reports, resolutions, ordinances, conditions of approval, specific plans, comprehensive plans, and creating presentations and presenting in front of Planning Commission and City Council. In addition to experience in case processing and conducting plan reviews, the Community Development Department desires firms that has expertise in, but not limited to, architecture and design; GIS and mapping; evaluating, analyzing and amending municipal codes, zoning codes, development standards; developing policy documents; and recommending implementation procedures for planning and land use related enacted state legislation.

All selected firms will be placed on an official list of qualified consultants to be maintained by the Community Development Department for a period of five (5) years. Firms on the list can be CONTRACT NO. 2242
EXHIBIT "A"
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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 313 of 814

3 selected on an as needed basis to provide any professional planning service the Planning Division may be in need of, such as, to serve as a contract planner for a private development project, to perform staff functions or provide a professional service or product. Selection may be based on cost, timing, available staffing and/or specialized expertise related to the need. When a firm is selected for a task or project, the firm and its staff shall work as extension of City staff and under the direction of the Director or their designee. Depending on the specific work the firm is selected to perform, work may be required to be conducted on-site at City Hall or remotely according to the Division needs. The successful firms shall also have the resources to provide cost effective and timely services to the City. Additionally, the City has an option to interview the selected firm’s candidate who will provide on-call planning services.

On-Call Environmental Review Services Pursuant to CEQA
The City is seeking to contract with experienced environmental consulting firms to assist in the preparation of environmental assessments under the California Environmental Quality Act (CEQA) for private or public development projects or City’s planning projects or initiatives. The City is requesting proposals from environmental consulting firms with extensive experience in preparing notices of exemption, initial studies, negative declarations/mitigated negative declarations, and environmental impact reports in San Fernando and/or similar communities in California. This work requires experience and familiarity with CEQA, the National Environmental Policy Act (NEPA) and State planning and zoning laws. The selected consultants may utilize the services of specialty sub-contractors to complete the necessary analysis. Traffic and transportation sub-consultants should have significant experiences conducting VMT analysis and communicating the results.

All selected firms will be placed on an official list of qualified consultants to be maintained by the Community Development Department for a period of five (5) years. Selection may be based on cost, timing, available staffing and/or specialized expertise. If sub-consultants are necessary to complete the work, the consultant shall advise the City of the name of the firm(s) proposed to complete those studies. Sub-consultants shall have all the appropriate licenses, certifications, and registrations necessary to perform the scope of work. The consultant shall be fully responsible to the City for the performance of their sub-contractors, and of persons either directly or indirectly employed by them.

When a firm is selected for a task or project, the firm and its staff shall work as extension of City staff and under the direction of the Director or their designee. Firms on the list can be selected on an as need basis to prepare environmental documents for development projects and City planning projects, programs or initiatives in compliance with the California Environmental Quality Act (CEQA). The selected firm will prepare the CEQA document with any and all required notices such as Notices of Preparation, Availability or Determination; and perform any and all CEQA/NEP related required tasks such as filings, conducting scoping meetings, and the like. In addition, selected consultants may be required to attend and present at all public hearings, assist Staff in the preparation of the CEQA related portions of the staff reports, findings for approval and CONTRACT NO. 2242
EXHIBIT "A"
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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 314 of 814

4 presentations. Selected firms will be required to enter into a professional service agreement and/or a memorandum of understanding depending on the project.

The required services and performance conditions are described in the Scope of Work.

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFQ, and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

B. Questions/Clarifications
Please direct any questions regarding this RFQ to Erika Ramirez, Director of Community Development, via e-mail at [email protected]. Questions must be received no later than Tuesday, December 12, 2023 at 5:30 p.m. All questions received prior to the deadline will be collected and responses will be emailed by Thursday, December 14, 2023.

C. Submission of Request for Qualifications
Three original and one electronic copy of the proposal must be submitted to the COMMUNITY DEVELOPMENT DEPARTMENT in a sealed envelope labeled “City of San Fernando RFQ- City Planning and CEQA Services” at CITY HALL, 117 Macneil Street, San Fernando, California, 91340, no later than Thursday, January 11, 2024 at 5:30pm. All RFQs received after that time will not be accepted. All proposals received after that time will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm prior to the closing date.

E. Rights of City of San Fernando
This RFQ does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:

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EXHIBIT "A"
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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 315 of 814

5 1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective firms; 8) Solicit best and final offers from all or some of the prospective firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form professional services agreement contract (Attachment A) will be signed subsequent to City Council review and approval of the recommended firm.

G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF SERVICE
The following section describes the specific services being requested by this Request for Qualifications. The City of San Fernando Community Development Department requires the services of professional consulting firms on an on-call as needed basis to assist the Planning Division.

Therefore, the Department seeks to establish an official list of pre-screened, qualified consulting firms to provide professional planning services and an official list of pre-screened, qualified consulting firms to provide professional CEQA environmental review services. This will allow firms to be selected for required services staff is not licensed or certified to provide as part of the development review process as well as to engage professional experts to assist with City initiated projects or programs.

While the City has historically utilized vendors for these services, this RFQ is being issued in compliance with internal requirements to periodically solicit proposals and maintain an updated list of qualified vendors.

A firm may proposal to provide either of the required services or both, but must clearly indicate which services are being proposed.

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EXHIBIT "A"
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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 316 of 814

6 Required Services:

1. On-Call Planning Services
Activities in which a firm may be contracted may include but are not limited to those listed below.
a) Staff Augmentation. A firm may be selected to temporary fill a role in or provide temporary support to the Planning Division. Expertise or experience may range depending on the current projects. Example of assignments include but are not limited to answering phone calls and emails, providing zoning and land use information to customers, processing ministerial applications and discretionary entitlements for residential, commercial, industrial, and mixed used projects, including projects with density bonus requests; reviewing and evaluating architecture plans, writing staff reports, resolutions, ordinances, conditions of approval, specific plans and creating presentations and presenting in front of Planning & Preservation Commission and City Council. This may require on-site or remote work.
b) Project Management. A firm may be selected to act as a contract planner to process a specific development project. Tasks to fill this function may include but not be limited to coordinate work with project applicant, architect, traffic and environmental consultants, or any sub-consultant(s) for the processing of the project application; review and verify all application documents utilize accurate and verifiable data in accordance with generally accepted industry standards and are in conformance with all applicable City codes and CEQA requirements; complete thorough analysis of all environmental, traffic or city requested studies and analysis is to be conducted to determine the appropriate level of CEQA review and document is complete; communicate with applicant consultants may be required to ensure properly documenting, processing and filings are completed in a timely manner; all lead agency duties; maintain records of communications and documents; prepare public notices, staff reports, resolutions, ordinances and related exhibits in conformance with City requirements for Planning & Preservation Commission and City Council hearings; present, attend, respond to project related questions at all required Planning & Preservation Commission meetings, City Council meetings or any other meetings requested by the Director or their designee; maintain clear, accurate and organized project files in accordance with City policy; attend community meetings; and communicate with other city departments and divisions in collecting comments, corrections and conditions of approval. Method and frequency of communication between the consulting project manager and the City shall be determined based on the specific development project.
c) Specialized Planning Project. A firm may be selected based on a specialized expertise in, but not limited to, architecture and design; GIS and mapping; evaluating, analyzing and amending municipal codes, zoning codes, development standards; developing policy documents; and recommending implementation procedures for planning and land use related enacted state legislation. When the City has such a need, a project description will be shared with the firm to determine cost, timeline and availability of staff to perform the desired task.

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EXHIBIT "A"
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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 317 of 814

7 2. On-Call Environmental Review Services Pursuant to CEQA Project CEQA Environmental Assessments. A firm on the official list may be selected to prepare an environmental assessment under the California Environmental Quality Act (CEQA). As a result of the assessment the selected firm may be required to prepare notice of exemptions, initials studies, negative declarations, mitigated negative declarations, or environmental impact reports. In addition to the environmental documents, the firm shall also prepare all notices, submit filings, conduct scoping meetings, and any other related activities. The selected from may also be required to attend City staff meetings or meetings with the applicant team and the City, assist staff in preparing staff reports, findings, approvals, presentations and attend and present at public hearings for the development project. The firm are expected to have the capacity to provide electronic copies of all documents and may be required to provide physical copies.

PROPOSED TERM OF CONTRACT
The proposed term of the contract is five years, with options for extensions at the City’s discretion.

SCHEDULE FOR SELECTION
RFP Available: December 7, 2023
Deadline for submittal of Questions: December 12, 2023
Response to Questions: December 14, 2023
Deadline for submittal of Proposal: January 11, 2024
Interviews (if necessary): Early February 2024
Agreement Presented to Council for Review & Approval: March 04, 2024* *tentative

METHOD OF SELECTION AND NOTICES
The Director of Community Development will evaluate the information provided in the submitted proposals using the following criteria as a guideline:

1. Responsiveness to and clarity of the Request for Qualifications.

2. Qualifications and knowledge of Firm and key personnel’s experience most closely related to the scope of work.

3. Relevant experience within the past five years.

4. References.

5. Cost effectiveness.

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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 318 of 814

8 STATEMENT OF QUALIFICATIONS

Prospective Firms must submit three hard copies and one electronic copies of their proposal to the Community Development Department at San Fernando City Hall located at 117 Macneil Street San Fernando CA 91340.

The Statement of Qualifications should include:

1. Cover sheet
The proposal shall include a cover sheet that clearly identifies the professional services being proposed and who shall be the contact with their contact information pertaining to the proposal.

2. Summary
This section shall discuss the highlights, key features, and distinguishing points of the Proposal. Specify which services are being proposed. Describe the methods by which your firm will fulfill the services requested in the Scope of Services and subsequent sections. Include detailed workflow, timelines and documentation if relevant. Since the staffing requirements may vary from project to project over the duration of the contract, describe the firm’s approach, capability and flexibility to adjust to varying staff requirements as the City’s needs and policies vary from one project to the next.

Consultant shall have the ability to electronically receive, review and transmit reports, forms, and plans. Explain capability to review plans and documents electronically.

Consultant shall have the ability to attend in person meetings and pick up/drop off documents, reports, plans from City Hall if necessary.

Consultant is expected at a minimum to be available during City Hall hours of Monday to Thursday from 7:30am to 5:30pm and Fridays 8:00am to 5:00pm for staff or applicants to communicate electronically, by phone and if necessary, in person.

Consultant is also expected to attend evening or weekend meetings, or hearings as required by project. Verify ability to fulfill availability and identify any restrictions or considerations to having consulting staff available.

Provide a statement of the service(s) that differentiate your firm from other respondents.

3. Statement of Firm(s) Qualifications
In order to be considered eligible and qualified under this RFQ, the firm must have a minimum of five (5) years of experience in the field of providing planning or CONTRACT NO. 2242
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EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 319 of 814

9 environmental review pursuant to CEQA services for cities of similar size to the City of San Fernando.

Include a brief description of the Firm(s), including size, location of office(s), number of years providing service, organizational structure of the responsible division, etc.

Firm must demonstrate qualifications and provide previous experience on similar or related projects in similar size cities to San Fernando. Provide a description of pertinent project experience with other public municipalities (maximum of four) that includes a summary of the work performed, the total project cost, the period over which the work was completed, and the name, title, and phone number of clients to be contacted for references. References should be located within California. Give a brief statement of the Firm’s adherence to the schedule and budget for each project.

Additionally, this section shall include a listing of any lawsuit and the result of that action resulting from (a) any public project undertaken by the Firm where litigation is still pending or has occurred within the last five years or (b) any type of project where claims or settlements were paid by the Firm or its insurers within the last five years.

4. Include a Work Plan Section
In this section, present a well-conceived service plan. This section of the proposal shall establish the Firm’s understanding of the City’s objectives and work requirements and the Firm’s ability to satisfy those objectives and requirements. Describe the proposed approach for addressing the scope of service, outlining the approach that would be undertaken in providing the requested services. If any sub-consultants would be used please include a list of those sub-consultant here and what activities would they be engaged to complete. Include a timetable for providing the service. Describe related service experience by the Firm in similar work. Please describe the role, extent of services (number of people used, engagement duration, and contract value).

5. Include a Project Staffing Section
In this section, discuss how the Firm would propose to staff this project. Firm’s key project team members shall be identified by name, position(s) in the firm, specific responsibilities on the project and their qualifications. Any certifications held and number of years certified should be included for staff proposed to perform tasks. In addition, any municipal agencies they have worked within the past three years and their level of involvement should be noted. An organizational chart for the project team and resumes for key Firm personnel shall be included with a description of how overall supervision and quality assurance will be provided. Key Firm personnel will be an important factor considered by the Director of Community Development. There can be CONTRACT NO. 2242
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10 no change of key personnel once the proposal is submitted, without prior approval of City.

6. Include a Proposal Costs Sheet and Rates Section
In this section, include the proposed costs to provide the services desired. Include any other cost and price information that would be contained in a potential agreement with the City including that of sub-consultants.

In addition, include the costs for any other services that are considered optional additions.
*The City may elect to interview a short list of qualified firms or interview only the top 5 rated firms for each service based upon this RFQ.

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ATTACHMENT A
2023

PROFESSIONAL SERVICES AGREEMENT
(Engagement: INSERT ENGAGEMENT)
(Parties: INSERT CONSULTANT NAME and City of San Fernando) THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this _____ day of __________, 2023 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and INSERT CONSULTANT NAME, A Professional Corporation, (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires professional consulting services INSERT THE KIND OF SERVICES REQUIRED; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of _____ ___ 2023, under Agenda Item No. ___.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 TERM: This Agreement shall have a term commencing from the Effective Date through _____ ___, 2023, (hereinafter, the “Term”). Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below.

1.2 SCOPE OF WORK:

A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled “INSERT TITLE OF REQUEST FOR PROPOSALS”, (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “INSERT TITLE OF PROPOSAL” (hereinafter, the “CONSULTANT Proposal”) dated INSERT DATE OF PROPOSAL. The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B” respectively. The term “Scope of CONTRACT NO. 2242
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Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

B. IF NO RFP ISSUED: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain proposal of CONSULTANT entitled “INSERT TITLE OF PROPOSAL” dated INSERT DATE OF PROPOSAL (hereinafter, the “Scope of Work”) which is attached and incorporated hereto as Exhibit “A”. CONSULTANT further agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Work. For the purposes of this Agreement the aforementioned services and tasks set forth in the Scope of Work shall hereinafter be referred to generally by the capitalized term “Work.”

1.3 PROSECUTION OF WORK:

A. CONSULTANT shall perform the Work continuously and with due diligence so as to complete the Work by the completion date indicated in each Work Order.

CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors or agents; B. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; C. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; and
D. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: CONSULTANT shall perform the Work in accordance with “INSERT TITLE OF COMPENSATION DOCUMENT (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, will not exceed the annual budgeted sum of CONTRACT NO. 2242
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INSERT WRITTEN AMOUNT ($ INSERT NUMBER) (hereinafter, the “Annual Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Annual Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.5 PAYMENT OF COMPENSATION: The Annual Not-to-Exceed Sum will be paid to CONSULTANT in monthly increments as the Work is completed. Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Work, CONSULTANT will deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT
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2.1 CITY’S REPRESENTATIVE: The CITY hereby designates INSERT CITY REPRESENTATIVE (hereinafter, the “CITY Representative”) to act as its representative for the performance of this Agreement. The CITY Representative or their designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the CITY Representative or their designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates INSERT CONSULTANT REPRESENTATIVE, to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or their designee will supervise and direct the performance of the Work, using their best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Work and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by CITY Representative or their designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES:

CONSULTANT represents, acknowledges and agrees to the following:

A. CONSULTANT will perform all Work skillfully, competently and to the highest standards of CONSULTANT’s profession.

B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative.

C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in CONTRACT NO. 2242
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connection with Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom;
E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and will be completed within seven (7) calendar days from the date of discovery or such other extended period of time authorized by the CITY Representative in writing and in her sole and absolute discretion.

The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of CONSULTANT’s profession.

2.5 ASSIGNMENT: The skills, training, knowledge and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONSULTANT’s duties or obligations under this Agreement without the prior written consent of the CITY. In the absence of CITY’s prior CONTRACT NO. 2242
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written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: [INSERT NAME AND TITLE].

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due to such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the CITY Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

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2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Prior to the beginning of and throughout the duration of the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article.

CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: CONSULTANT will procure and maintain CONTRACT NO. 2242
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Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

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CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is critical to safeguarding CITY’s financial well-being and, indirectly, the collective well-being of the residents of the CITY. Accordingly, CONSULTANT warrants, represents and agrees that it will furnish CITY with original certificates of insurance and endorsements evidencing the coverage required under this Article on forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf, and will be on forms provided by the CITY if requested. All certificates of insurance and endorsements will be received and approved by CITY as a condition precedent to CONSULTANT’s commencement of any Work. Upon CITY’s written request, CONSULTANT will also provide CITY with certified copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

IV.

INDEMNIFICATION

4.1 The Parties agree that CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the “CITY Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the CITY Indemnitees with the fullest protection possible under the law.

CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein.

Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, CONTRACT NO. 2242
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recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not, and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

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4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

4.8 [ONLY USE IF FOR DESIGN PROFESSIONALS] WORK OF CONSULTANT’S DESIGN PROFESSIONALS SERVICES: The duty to indemnify, defend and hold harmless as set forth under this subsection shall apply to the negligence, recklessness or willful misconduct of any individual who qualifies as a “design professional” within the meaning of subsection (c)(2) of Section 2782.8 of the California Civil Code in so far as such negligence, recklessness or willful misconduct occurs in the performance, work or activities that must be performed by a “design professional.” Subject to the limitation of the preceding sentence, to the fullest extent permitted by law, CONSULTANT shall immediately defend and indemnify and hold harmless the CITY Indemnities, defined above, from and against any and all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s officers, employees, servants, agents, contractors, subcontractors or authorized volunteers or any other person or entity involved by, for, or with or on behalf of CONSULTANT in the performance of design professional services under this Agreement. The Parties understand and agree that the duty of CONSULTANT to indemnify, defend and hold harmless pursuant to this subsection includes the duty to defend as set forth in Section 2778 of the California Civil Code. CONTRACTOR’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then CONSULTANT’s indemnification obligation shall be reduced in proportion to the established comparative liability.

4.9 WORK OF ALL OTHER PERSONS/NON-DESIGN PROFESSIONALS: Except as otherwise provided under Section 4.2 of this Article, above, to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT’s negligent performance under this Agreement, including but not limited to the negligent acts, errors or omissions of CONSULTANT or CONSULTANT’s officers, employees, agents, servants, contractors, subcontractors or subconsultants or the failure of the same to comply with any of the duties, obligations or standards of care set forth herein. The duty to indemnify, defend and hold harmless under this subsection shall not encompass a duty to indemnity, defend or hold harmless for liability, loss, suit, damage, expense, or cost caused by the negligence or willful misconduct of any or all of the CITY Indemnitees. The duty to indemnify, defend and hold harmless as set forth under this subsection is intended to encompass liabilities, losses, damages, expense and costs not otherwise subject to subsection 4.2, above.

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4.10 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT’s failure to pay CITY promptly any indemnification arising under this Article and related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers’ compensation laws.

4.11 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, the obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers.

4.12 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.13 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

4.14 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, the duties to indemnify, defend and hold harmless as set forth under this Section, shall survive the early termination or normal expiration of this Agreement and shall be in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION
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5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in Section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the Event of Default within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing CONTRACT NO. 2242
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notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; (v) CONSULTANT’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (vii) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to CONTRACT NO. 2242
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suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this CONTRACT NO. 2242
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Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.

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6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

INSERT CONSULTANT NAME

INSERT ADDRESS
Attn: INSERT CONTACT NAME
Phone: INSERT PHONE NUMBER
City of San Fernando
Attn: INSERT DEPARTMENT
117 Macneil Street
San Fernando, CA 91340
Phone: (818) 898-1212
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another, and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other contractors in connection with the various projects worked upon by CONSULTANT.

6.8 PROHIBITED INTERESTS: CONSULTANT warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

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6.10 GOVERNING LAW AND VENUE: This Agreement will be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral CONTRACT NO. 2242
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or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.

SIGNATURES ON NEXT PAGE
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO CONSULTANT NAME:

By: By:

Nick Kimball, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, Assistant City Attorney
Date:

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CITY REQUEST FOR PROPOSAL
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CONSULTANT PROPOSAL
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January 6, 2025 Special & Regular Meeting Page 343 of 814 (559) 449-4500 | [email protected] | 1234 O Street, Fresno, CA JANUARY 11, 2024

REQUEST FOR QUALIFICATIONS

ON-CALL PROFESSIONAL PLANNING AND

ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) SERVICES

CITY OF SAN FERNANDO
Source: google images
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1. COVER SHEET.......................................................................... 1

2. SUMMARY............................................................................... 3

3. STATEMENT OF QUALIFICATIONS.............................................. 5

4. WORK PLAN............................................................................. 12

5. PROJECT STAFFING................................................................. 19

6. PROPOSAL COST SHEET AND RATES.......................................... 27

TABLE OF CONTENTS

CITY OF SAN FERNANDO ON-CALL PROFESSIONAL PLANNING AND

ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT (CEQA) SERVICES
i
TAB
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January 6, 2025 Special & Regular Meeting Page 345 of 814 Dear Erika Ramirez:

Precision Civil Engineering, Inc. (PCE) is pleased to submit our qualifications to the City of San Fernando in response to the Request for Qualifications (RFQ) for On-Call Professional Planning and Environmental Review Services pursuant to CEQA. PCE is interested in being retained as on-call planning staff to support City staff with current planning services such as entitlement processing, reviewing plans, drafting staff reports, resolutions, ordinances, conditions of approval, conducting technical analysis reports, amending codes and standards, as well as providing long-range planning services such as drafting specific plans, comprehensive plans, conducting public outreach, and developing policy documents and procedures and CEQA/NEPA review and preparation. PCE is also interested in being retained as an environmental review consultant to provide CEQA/NEPA management, review, and processing.

PCE is a California corporation and a state-certified small business headquartered in Fresno, with additional offices in Merced and Visalia, California. PCE has been serving private and public sector clients for over 20 years. We offer a full range of development consulting services including Environmental and Land Use Planning, Civil Engineering, Land Surveying, Landscape Architecture, and Construction Management. A summary of our firm and services is detailed in this SOQ. Our team's collective experience and specializations in development project review, environmental review (CEQA/NEPA), housing element implementation, ordinance amendments, public outreach, mapping/GIS, and knowledge of applicable laws and requirements within these areas make us the ideal team to serve the City of San Fernando. Our team brings:

Recent Similar Project Experience | PCE's Project Team has extensive experience working with public sector clients, including environmental planning and on-call planning services for City of Atwater, City of Clovis, City of Hanford, City of Kerman, City of Lemoore, and the City of Yreka.

Management and Coordination | PCE's key to successful project management is responding to client's requests and smooth communication to ensure that projects are prioritized and delivered as needed.

Strong Project Team | PCE's Project Team is composed of individuals who bring experience on similar projects throughout California. PCE's Vice President of Planning and Senior Project Manager, Bonique Emerson, MAUP, AICP will serve as the Project Manager and lead contact for communications. In addition, our assembled team for this project consists of our Planning Division, including Kelsey George, Senior Planner, AICP, Jenna Chilingerian, MCRP, AICP, Senior Planner, Shin Tu, MUP, AICP, Associate Planner, Tom Navarro, Senior Planner, and Collin Mullaney, LEED GA, Assistant Planner. Our team has the availability and time to dedicate the personnel and resources necessary to provide on-call planning and environmental services.

JANUARY 11, 2024

CITY OF SAN FERNANDO, COMMUNITY DEVELOPMENT DEPARTMENT
ATTN: ERIKA RAMIREZ, COMMUNITY DEVELOPMENT DIRECTOR
[email protected]
117 MACNEIL STREET
SAN FERNANDO, CA 91340
1 1234 O STREET
FRESNO, CA , 93721
P. (559) 449-4500
F. (559) 449-4515
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January 6, 2025 Special & Regular Meeting Page 346 of 814 I, Edward D. Dunkel, whose business address is 1234 O Street, Fresno CA, 93721 and phone number is (559) 449-4500, as President and CEO of Precision Civil Engineering, have the authority to negotiate and enter into contracts on behalf of the company.

On behalf of the PCE team, I would like to thank you for considering our firm to provide these services. We greatly look forward to the opportunity to work together.

Edward D. Dunkel, Jr.

President & CEO, Precision Civil Engineering
2 Project Manager (Main Contact):

Bonique Emerson, MAUP, AICP
VP of Planning Division (Project Manager)
1234 O Street, Fresno Ca 93721
[email protected]
(559) 449-4500
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2. SUMMARY

STATEMENT OF UNDERSTANDING
PCE understands that the City of San Fernando is seeking an on-call planning and environmental services consultant to serve as a coordinator, providing the range of expertise necessary to carry out the functions of project review and CEQA/NEPA, under the direction of the City's Planning Manager or Deputy City Manager. PCE understands that the City seeks a consultant prepared to effectively address the following.

Provide assistance with processing ministerial applications and discretionary entitlements, review and evaluating architecture plans, write staff reports, resolutions, ordinances, conditions of approval, specific plans, comprehensive plans, and create presentations and present in front of Planning Commission and City Council.

Provide knowledge of architecture and design; GIS and mapping; evaluating, analyzing and amending municipal codes, zoning codes, development standards; developing policy documents; and recommending implementation procedures for planning and land use related enacted state legislation.

Assist in the preparation of environmental assessments under the California Environmental Quality Act (CEQA) Including preparing notices of exemption, initial studies, negative declarations/mitigated negative declarations, and environmental impact reports PCE's Planning Division has many years of experience providing these services in the public and private sectors and as a result, we are prepared to accomplish these objectives.

CAPABILITY TO PERFORM SERVICES

WHAT SETS US APART
We are uniquely qualified to serve the City of San Fernando based on our experience working on planning projects in both the private and public sectors in both large and small communities throughout California. Our staff understands the dynamics of local government planning and responds quickly to needs. We also have the staff capacity to serve the City's needs. Our firm's approach to addressing varying staff requirements in alignment with the City's evolving needs and policies is characterized by a combination of strategic planning, dynamic capability, and a flexible organizational structure.

PCE is both capable of electronically receiving, reviewing and transmitting reports, forms, and plans, as well as attending in person meetings and picking up/dropping off documents, reports, plans from City Hall as necessary. PCE staff will be available as-needed during City Hall hours of Monday to Thursday from 7:30am to 5:30pm and Fridays 8:00am to 5:00pm for staff or applicants to communicate electronically, by phone and if necessary, in person. Due to distance, PCE hopes to limit in-person availability to twice a month.

What makes us different than other firms is that most of our staff has experience working in both the private and public sectors, which makes us aware of the issues and constraints of working in the public sector, but also of the timelines, budgets and needs of the private sector. We also have a staff person that has managed a Planning Division for a large City and thus we understand all of the complexity of municipal planning. We have a strong understanding of the planning process including how to implement complex development codes and general plans at the project level. Our experience working directly on entitlements and supervising the process puts us a step ahead of most firms. 3 CONTRACT NO. 2242
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January 6, 2025 Special & Regular Meeting Page 348 of 814 We believe our approach to project management also sets us apart. Project Management is a central and critical component of PCE's approach to completing the project on time and within budget. Our approach to projects is grounded in principles of flexibility, transparency, and accountability. We operate from a structured yet flexible framework wherein our team builds a work program that incorporates the needs of the city and stakeholders while subsequently allowing for quick adjustments and adaptability when needed. PCE's Project Manager, Mrs. Emerson will work closely with the City's Project Manager. PCE's approach, tools, and procedures for successful project management are outlined as follows. To ensure that projects will continue to move forward in an efficient and timely manner, for each individual project, PCE will:

Host Kick-Off Meeting with the City team and consultants (if any).

Establish File Setup, Communications, and Management Systems (e.g. teleconference or webbased meeting applications, Drop Box, One Drive, etc.).

Update Work Program and Schedule as needed.

Establish a re-occurring meeting schedule (e.g. bi-weekly, monthly).

Provide monthly progress/status reports and invoices.

PROJECT MANAGEMENT TOOLS

PROJECT MANAGEMENT APPROACH
Consistent email subject lines.

Standardized document formats, templates, and style guides.

Agendas and minutes as needed.

Understanding unique scope. PCE understands that individual projects need to include different approaches, processes, and technical studies. Though PCE has extensive experience in our provided services, we understand the importance to include the City's and specific site conditions to plan for a tailored and feasible work scope to ensure that each project is carried out as needed. PCE will provide the City with an Approach Memo summarizing our approach and understanding and have discussions to ensure that the direction we take is based on City input and direction informed by PCE's research and recommendations.

Establishing effective communication throughout the project. PCE believes that one of the most critical issues for a project is effective communication with clients. PCE will establish regular working meetings with the City for progress updates, detailed responsibility breakdowns, and discussion on possible concerns. PCE will also communicate with State and other entities to ensure there is a unified understanding among all parties.

Ensure quality and ability to meet deadlines. PCE established a vigorous and extensive quality control program that is structured to ensure project timelines and budgets are met, as follows:

Documents, notices, and maps are reviewed to ensure that they are neat in appearance, well organized, and technically and grammatically correct prior to submission.

Public/City comments are reviewed prior to revisions being made and fully addressed.

A Senior Planner level or higher will review documents before sending to the city for review.

PCE’S PROJECT MANAGEMENT
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CONTRACT NO. 2242(a)
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January 6, 2025 Special & Regular Meeting Page 349 of 814 Office Locations
1234 O Street, Fresno, CA 93721
2807A G Street, Merced, CA 95340
3000 W. Main Street ,Visalia, CA
93291
Website
www.precisioneng.net
Firm Size
50 Total Staff Members
ia, CA
t
Firm Representative
Edward Dunkel, Jr. CEO & President
p. (559) 449-4500 f. (559) 449-4515
e. [email protected]

ABOUT PCE
Firm Legal Identity
PCE is a California corporation and a
state-certified small business located
in Fresno, CA that has been in
business for 20 years.

Civil
Engineering
Land
Surveying
Planning
Construction
Management
Landscape
Architecture
Project
Management
Environmental
Services
Traffic
Engineering
Who We Are | PCE is a California corporation
and is organized by divisions which are each
headed by licensed division managers, with
daily operations overseen by the company
president, Mr. Edward Dunkel, Jr. PCE
approaches every project with the philosophy
that we are more than just an engineering firm;
we are your advocate, every step of the way.

From a project’s inception to completion, PCE
remains attentive to our client's needs and
responds immediately to calls for service.

Schedules are developed then monitored
weekly by managers and supervisors.

Preparation of our technical studies are
modeled to minimize cost without
compromising competent solutions or legally
required technical analysis. To ensure quality
control, reports are subjected to a
comprehensive in-house review process.

WE ARE DEDICATED TO USING CUTTING

EDGE, STATE-OF-THE-ART TECHNOLOGY IN

ORDER TO PROVIDE INNOVATIVE AND
AFFORDABLE SOLUTIONS FOR OUR CLIENTS.

3. STATEMENT OF FIRM QUALIFICATIONS
PRECISION CIVIL ENGINEERING, INC.
5 Started in 2002, Precision Civil Engineering, Inc. (PCE) is an established, full-service firm with experience providing comprehensive and sustainable solutions for a wide range of complex projects throughout California. Our roots are firmly established by fifth-generation California resident, company CEO & President, Ed Dunkel, Jr. whose family has provided engineering services throughout the state for more than 57 years. Today, our firm employs over 50 full-time staff members with offices in Fresno, Merced, and Visalia. Our divisions include:

3. STA
PRECIS
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January 6, 2025 Special & Regular Meeting Page 350 of 814 CURRENT PLANNING SERVICES | PCE staff has experience processing various types of planning entitlement applications from zone clearances to plan amendments and tract maps for large-scale development projects. We have a strong understanding of the planning process including understanding how to implement complex development codes and general plans at the project level.

We will follow the protocols outlined by your governing agency to make sure projects are processed consistently and accurately. However, if there is no established procedure for a project type or process, we have the experience and expertise to be able to write up a procedure. We can see a project through completion, including presenting at Planning Commission and City Council if needed.

Our experience working directly on entitlements and supervising the process puts us a step ahead of most firms. Our services include:

Site Plan Reviews
Tentative Tract Maps and Subdivisions
Variance applications
Staff Reports, Resolutions, and Ordinances
Conditional Use Permits
Ordinances and Resolutions
Plan Amendments
Municipal Service Review (MSR)
Rezone applications
Area Plan and Specific Plans
Annexations and Pre-Zones
ADU Ordinances and Pre-approved Programs
Zoning Text Amendments
Housing Element Implementation
Building Permit Review
HOUSING ELEMENT IMPLEMENTATION EXPERIENCE | PCE is equipped to assist the City in developing and implementing different housing programs and policies, including affordable housing projects. We have prepared several ADU programs throughout the state to address the housing crisis and encourage the development of secondary dwelling units. PCE is well-versed in state legislation on housing, including SB2, SB9, SB10, and SB330.

Since 2020, PCE has worked with seven (7) local agencies to implement ADU and multi-family Programs including the City of Oakley, City of Clayton, City of Kerman, Fresno Council of Governments, City of Arvin, City of San Clemente, and City of Salinas. Some of these projects have included the preparation of pre-approved plans and visual guides to encourage the development of ADUs. PCE is currently providing ADU Technical Assistance through the Fresno COG LEAP funds for Kings County, City of Lodi, Madera County, Merced County, City of Parlier, City of Selma, City of Stockton, and City of Wasco. For the Cities of Arvin, Salinas, and San Clemente, our work was related to Housing Element Implementation has included the rezoning of multiple sites and the preparation of several CEQA documents related to these rezone applications. PCE is also amending the Municipal Code in the cities of San Clemente and Arvin to streamline the review of multi-family projects. In 2023, PCE prepared the 6th Cycle Housing Element Update for the City of Chowchilla.

Examples of types of assistance PCE can provide include the following:

Accessory Dwelling Unit Programs
Triplex/Duplex Pre-Approved Programs
Multifamily streamlining and facilitation programs
Text amendments increasing or eliminating density caps
Text Amendments to create streamlined review process
Creation of Object Design Guidelines
Creation of public facing, graphic-rich guide documents Creation of design surveys to solicit input for the public Housing Elements

SPECIALIZATIONS AND SERVICES WE PROVIDE
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CONTRACT NO. 2242(a)
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January 6, 2025 Special & Regular Meeting Page 351 of 814 CEQA/NEPA ENVIRONMENTAL ASSESSMENTS AND TECHNICAL STUDIES | PCE prepares environmental documents for development and public improvement projects in accordance with the California Environmental Quality Act (CEQA) and the National Environmental Protection Act (NEPA).

We have extensive knowledge of the potential legal and technical challenges that could arise in the environmental planning process. Our services and areas of expertise include:

Initial Study/ Mitigated Negative Declaration Preparation Coordination of the CEQA process
Coordination of the NEPA process
Preparation of required technical studies
Review and Analysis of technical studies
Mitigation Monitoring/Compliance Verification
Consultation on type of analysis required and preliminary environmental review Third-party review of environmental documents prepared by others Tribal Consultation
TRAINING / PCE staff can provide a variety of training for city staff, City Council, and Planning Commission. We have successfully implemented numerous ordinance and text amendments, which required staff training on implementation of said amendments to the members responsible for seeing them through. Additionally, in creating accessory dwelling unit (ADU) programs from scratch in several cities, PCE has prepared workshops for commissioners and councilmembers to ensure all city staff is trained on the new policies and provide the necessary instruction to implement a successful policy. The PCE team regularly presents at conferences and webinars to share best practices and lessons learned from working on different types of projects in cities throughout the state. In addition, our staff regularly attends trainings to remain current on the everchanging policies including housing and environmental issues to better serve the cities requesting services. Our services and areas of expertise include:

Policy/plan implementation training
Workshopping with city leaders, stakeholders, and community members Providing tools and instruction to any interested party to better understand the planning process Establishing easy-to-follow guidebooks as reference documents LONG-RANGE PLANNING SERVICES / PCE staff offers long-range planning services for the development of plans, policies, and programs to meet the long-term visions of local agencies and jurisdictions. We understand the importance of long-range planning in guiding the physical design and development of a community, whether it be transportation corridors, a downtown district, trail system, park and open space, or the at-large community. Our services and area of expertise include:

Site/land use visualization and development
suitability/feasibility assessments
Area Plans and Specific Plan
Mapping, GIS, and spatial analysis
Environmental Justice Element development
General Plan adoption and support
Urban design and public space planning
Neighborhood/sub-area/corridor planning
Economic/financial analysis (infrastructure)
Zoning Codes (new and amendments)
Graphic design, data visualization, document
layout
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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 352 of 814 8 ORGINIZATIONAL STRUCTURE - PLANNING DIVISION

PREVIOUS EXPERIENCE OF SIMILAR PROJECTS

BONIQUE EMERSON
VP of Planning Division
Senior Planner (3)
Assistant/Associate Planner (2)
PCE’s Planning Division provides planning and environmental review services as listed in the RFQ. The Division (i.e., Project Team) includes six (6) staff. The diagram to the right shows the organizational structure of the Division. Section 5 of this SOQ further identifies the roles and assigned responsibilities of each team member. The VP of Planning Division and three (3) senior planners all have a minimum of five (5) years of experience in the field of planning and/or CEQA environmental review.

City of Kerman On-Call Planning Support Staff (2021-Present) PCE provides on-call Planning staff support services to the City of Kerman Community Development Department on an as-needed basis. Completed projects include:

Application Processing and Review for Conditional Use Permits and Site Plan Review applications including the preparation of the staff reports, resolutions, and conditions of approval.

Management of the City's ADU Program which includes the preparation of pre-approved ADU plans and a how-to-guide for homeowners. (see next page for detailed information) Current, on-going projects include:

Management of the City's Mixed-Use Conceptual Design Program which includes the preparation of mixed-use conceptual designs and design guidelines.

Management of the City's Multi-Family Conceptual Design Program which includes the preparation of multi-family conceptual designs and design guidelines.

Management of several large-scale development projects
Total Project Cost: Various On-Call Sub-Projects totally over $200,000 Cost and Time Control: All projects/tasks are currently on time and within budget.

Reference: Jesus R. Orozco, Community Development Department Director | [email protected] | (559) 846-9386.

The following provides descriptions and references of past projects in the last three (3) years that PCE's Planning Division worked on. We are uniquely qualified to serve the City of San Fernando based on our experience working on planning projects in both the private and public sectors in both large and small communities throughout California. Our staff understands the dynamics of local government planning and responds quickly to needs.

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CONTRACT NO. 2242(a)
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January 6, 2025 Special & Regular Meeting Page 353 of 814

HOW-TO GUIDE
3 sets of code-compliant, pre-approved detached ADU
standard plans available at no-cost for use by residents and property owners for the permitting and
construction of ADUs in the city of Kerman. The PreApproved ADU Plans are available in three sizes and layouts including a 386 square foot studio/1 bathroom,
498 square foot 1 bedroom/1 bathroom, and 748
square foot 1 bedroom with flex space/1 bathroom,
each available in three varying architectural styles
including California Ranch, Spanish/Mediterranean,
and Cottage. The pre-approved plans ultimately help
interested residents and property owners avoid design
costs and reduce the overall time it takes to submit
and receive building permit approval.

PRE-APPROVED ADU PLANS

ADU BUILDING PERMIT APPLICATION
The City of Kerman ADU Program also
consists of a detailed, how-to guide with
step-by-step instructions for building an
ADU in the city of Kerman. The 20-page
How-to Guide introduces residents and
property owners to ADU basics and walks
them through ADU requirements,
designing an ADU, and preparing and
submitting an ADU application. ADU
concepts and requirements are illustrated
with graphics, icons, and checklists for
ease of use and understanding. The Howto Guide also provides an overview of the available Pre-Approved ADU Plans,
answers frequently asked questions, and
offers references and further reading for
additional assistance and information.

The ADU building permit application specifies submittal requirements that are unique to ADUs, provides general information about ADUs, introduces the pre-approved ADU program, and describes the permit processing procedure.

The submittal requirements checklist contained in the application describes each requirement in detail. This takes the guesswork out of the application process for residents and property owners and ensures that current and future City staff are consistent in implementing the City’s process and procedure for permitting ADUs.

The City of Kerman ADU Program is designed for Kerman residents and property owners to utilize as they navigate the process to build an ADU, with the intent to streamline the ADU permit process and reduce design costs.

CITY OF KERMAN ADU PROGRAM (2021)
2023 SAN JOAQUIN VALLEY BLUEPRINT AWARD
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, Thom Black Reference: Jesus R. Orozco, Community Development Department Director | [email protected] | (559) 846-9386 CONTRACT NO. 2242
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CONTRACT NO. 2242(a)
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January 6, 2025 Special & Regular Meeting Page 354 of 814 10 City of Atwater On-Call Engineering & Environmental Planning Services (2020 - Present) PCE has an on-call contract with the City of Atwater for Project Management, Land Surveying, Civil Engineering, and Environmental Planning Services for publicly funded improvement projects. PCE performed research, Consultation, and Preparation of CEQA documents ranging from Categorical Exemptions to Initial Studies including public noticing documents, as well as processing and review of Conditional Use Permit Applications, including preparation of staff reports Recent environmental planning projects include:

Preparation of Initial Study/Mitigated Negative Declaration (IS/MND) for Atwater Family Affordable Housing Project, including technical analyses, public noticing, and State Clearinghouse documents.

Peer Review of IS/MND for the City of Atwater 1,2,3-TCP Mitigation Project.

Preparation of IS/MND for the Bert Crane Solar Facility Project, including technical analyses, public noticing, and State Clearinghouse documents.

Preparation of Categorical Exemption (CatEx) for Railroad Avenue Business Park - Cost $5,500 Preparation of CatEx for Redwood Mixed Use Project.

Preparation of CatEx for Atwater Cannabis Dispensary, Distribution, and Cultivation Project.

Preparation of Categorical Exemption for Atwater Warehouse Facility.

At the end of 2023, PCE has another on-call contract for on-call planning services for the City of Atwater. Projects and services that PCE has/is providing under this contract include:

In-person staff a minimum 8 hours per week (ongoing) - Cost: $80,000 Preparation of CatEx for a 83-unit hotel (completed) - Cost: $6,000 Preparation of IS/MND for a 25-unit apartment complex, including technical analyses, public noticing, and State Clearinghouse documents (ongoing) - Cost: $10,500 Total Project Cost: There is no not-to-exceed cost established. Costs for each task are contracted separately, see the costs listed above for each service.

Cost and Time Control: All projects/tasks are currently on time and within budget.

Reference: Greg Thompson, Community Development Director | [email protected] | 209-357- 6370
City of Yreka On-Call Planning and Environmental Consulting Services (2022-Present) PCE provides on-call planning staff support services to the City of Yreka Planning Department on an as-needed basis. Current, on-going projects include:

Preparation and submittal of California Department of Fish and Wildlife Lake and Streambed Alteration Program Routine Maintenance Agreement
Assisting with a comprehensive zoning code update to facilitate two new housing programs Assisting with general department work on an as-need basis which includes processing entitlements as well as staff training and environmental services.

Total Project Cost: Various Sub-Projects totaling over $300,000 Cost and Time Control: All projects/tasks are currently on time and within budget.

Reference: Juliana Lucchesi, Planning Director | [email protected] | (530) 841-2324 CONTRACT NO. 2242
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CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 355 of 814

LAWSUITS
Precision Civil Engineering has not been involved in any lawsuits or legal proceedings within the past five (5) years as of January 11, 2024. We affirm that there are no ongoing legal disputes, litigation, or claims against our firm currently.

City of Hanford On-Call Planning Support Staff (2021-2022) PCE provided on-call Planning staff support services to the City of Hanford Community Development Department on an as-needed basis. Completed projects include:

Preparation of CEQA Documents for three (3) General Plan Amendment/Rezone projects, including technical analyses, public noticing, and State Clearinghouse documents.

Application Processing and Review for three (3) General Plan Amendment/Rezone projects through Public Hearing and Adoption, including preparation of staff reports, presentations, resolutions, and public noticing documents.

Application Processing and Review for two (2) Roadway Abandonments through Public Hearing and Adoption, including preparation of staff reports, presentations, resolutions, and public noticing documents.

Weekly processing of Plan Checks for single-family, accessory structures, and pools.

Total Project Cost: $40,000
Cost and Time Control: All projects/tasks are currently on time and within budget.

Reference: Mary Beatie, Interim Community Development Department Director | [email protected] | 559-585-2500
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CONTRACT NO. 2242(a)
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January 6, 2025 Special & Regular Meeting Page 356 of 814 12 4. WORK PLAN

GENERAL SCOPE OF WORK AND DELIVERABLES
This section describes the general tasks and deliverables that would be provided for on-call planning services and environmental review projects. PCE will provide a strong emphasis on the management of multiple projects and competing priorities while maintaining quality, meeting schedules, and staying within budget.

SCOPE OF SERVICES - CURRENT PLANNING SERVICES
ACTIVITY A. STAFF AUGMENTATION
PCE understands that the City of San Fernando is seeking assistance from qualified Planning firms to provide staff augmentation/temporary support to the City’s Planning Division in order to provide timely responses to planning inquiries and application submittals. PCE also understands that the City desires a firm with a range of expertise and experience because experience level is dependent on project type and project types will vary. PCE also understands that staff augmentation services will include answering phone calls and emails, providing zoning and land use information to customers, and processing various types of planning applications (both ministerial and discretionary) We understand that processing applications will include preparing all necessary documentation for such applications and being available to present at public hearings.

PCE has staff ranging from entry-level to Senior Planners. PCE’s Division Manager has experience managing a Current Planning Division in a city of over half a million and thus has the experience needed to delegate and respond to emails and inquiries as needed.

ACTIVITY A-1. APPROACH TO GENERAL INQUIRIES
Our approach to responding to general inquiries is to have either our Division Manager or most Senior Planner review the inquiry and delegate or respond to the inquiry, depending on the level of expertise needed. PCE will swiftly respond to phone calls and emails.

Timeline: PCE will respond to simple inquiries within 24 hours (excluding weekends) of receiving call or email. For more complex inquiries, PCE will provide an initial response within 24 hours indicating that the inquiry has been received and that a response will be provided within 5 business days.

ACTIVITY A-2. APPROACH TO PROCESSING PLANNING/DEVELOPMENT APPLICATIONS PCE staff has experience processing various types of planning entitlement applications from zone clearances to plan amendments and tract maps for large-scale development projects. PCE has a strong understanding of the planning process including understanding how to implement complex development codes and general plans at the project level. PCE will follow the protocols outlined by the agency to make sure projects are processed consistently and accurately. Our experience working directly on entitlements and supervising the process puts us a step ahead of most firms.

PCE’s approach to processing planning applications is grounded in our perspective that project management is ultimately about managing expectations through project mobilization, delivery, and closeout, always keeping the end user(s) in mind. With that in mind, every project will be approached as follows:

4. WO
GENERA
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CONTRACT NO. 2242(a)
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January 6, 2025 Special & Regular Meeting Page 357 of 814 Task 1. Reconnaissance/Background Research: PCE will review the City’s planning application submittal requirements and development review processes in addition to the zoning code, land use plans, and other relevant regulations.

Task 2. Coordination Meeting: PCE will facilitate a coordination meeting with City staff to ensure that we have a clear understanding of the City's processes and procedures for reviewing and managing development applications and ensure we are utilizing all standard and current forms and documents when processing applications. The end goal is to make sure work products are consistent with those produced internally.

Task 3. Project Review: After having a clear understanding of the process, when PCE is assigned an individual development project, we will devise a simple implementation strategy that includes a project understanding, key dates, and deliverables.

PCE will complete the following tasks on each individual project. Our timelines will be dependent on the individual project but will range from 3-16 weeks :

Task 3a: Outline Project Requirements (i.e., deliverables, key deadlines, budget, etc.).

Task 3b: Assess the capability (e.g. skill levels, experience) and capacity (e.g. resources) of the PCE project team. PCE will assign project accordingly.

Task 3c: Confirm deliverables and key dates with City.

Task 3d: Route Project and Coordinate Project comments from other departments and agencies.

Task 3e: Review Project in accordance with City standards (design review, site plan review, zoning ordinance compliance, general plan compliance, etc.). Conduct site visit if needed.

Task 3f: Coordinate CEQA document and required technical studies with consultant or prepare the document in-house.

Task 3g: Revise documents as needed based on staff review and input.

Task 3h: Assist staff at public hearing, as needed.

ACTIVITY B. PROJECT MANAGEMENT
PCE understands that the City of San Fernando is seeking assistance from qualified Planning firms to act as contract planners to process and manage specific development projects. Our approach to managing and processing Development/Planning Applications is described in Activity A-2 above.

PCE understands all aspects of processing and managing development projects, having processed hundreds of development applications, and understands that as part of processing these applications, we may also be required to manage the whole project from start to finish. We understand that managing these projects would include the following tasks:

Coordinating work with project applicant, architect, traffic and environmental consultants, or any sub-consultants;
Conducting Completeness Review: Reviewing and verifying all application documents and ensuring information is accurate and prepared in accordance with generally accepted industry standards;
Review proposed project to verify conformance with all applicable City codes, the general plan, and CEQA requirements;
Complete a thorough analysis of all environmental, traffic or city requested studies and analysis to determine the appropriate level of CEQA review and document is complete; Communicate with applicant’s consultants to ensure all documents and filings are completed in a timely manner;
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CONTRACT NO. 2242(a)
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January 6, 2025 Special & Regular Meeting Page 358 of 814 Perform all lead agency duties;
Maintain records of communications and documents;
Prepare public notices, staff reports, resolutions, ordinances and related exhibits in conformance with City requirements for Planning & Preservation Commission and City Council hearings; Present, attend, respond to project related questions at all required Planning & Preservation Commission meetings, City Council meetings or any other meetings requested by the Director or their designee;
Maintain clear, accurate and organized project files in accordance with City policy; Attend community meetings; and
Communicate with other city departments and divisions in collecting comments, corrections, and conditions of approval. We understand that the method and frequency of communication between the consulting project manager and the City shall be determined based on the specific development project.

ACTIVITY C. SPECIALIZED PLANNING PROJECTS
PCE understands that the City of San Fernando is seeking assistance from qualified Planning firms to provide specialized expertise with design, GIS and mapping; evaluating, analyzing and amending municipal codes, zoning codes, development standards; developing policy documents; and recommending implementation procedures for planning and land use related enacted state legislation.

PCE’s approach to managing Specialized Planning Projects is tailored to meet the specialized needs of each project type. Our timelines will be dependent on the individual project but will range from 1-8 weeks. Our approach to some of these specialized projects and activities are identified below:

ACTIVITY C-1. GIS AND MAPPING
PCE will provide mapping and spatial analysis services using Esri ArcGIS software to produce deliverables as needed by the City, including maps (jpg, pdf), shapefiles (shp, lyr), spatial databases (xlsx), etc.

Mapping tasks include 1) collecting existing data from federal, state, county, and city open sources, 2) selecting the data that is needed to show on the map, 3) exporting the map. PCE will create informative maps that are visually appealing and easy to understand for stakeholders and the general public involved in the planning process.

Spatial analysis tasks include 1) collecting existing data from federal, state, county, and city open sources, 2) providing a methodology that meets the objectives of the analysis, 3) conducting analysis using overlay, proximity, etc., functions provided in GIS, 4) summarizing the results and providing policy- or performance-related recommendations.

ACTIVITY C-2. ZONING CODES AND DEVELOPMENT STANDARDS
PCE understands how critical a City’s Zoning Ordinance and Development Standards are to achieving a City’s goals and vision for growth and development. PCE believes that the key to a successful zoning or development standard is ensuring that it works for the industry it impacts, that it meet the City’s overall goals, and it is easy to understand and implement by staff. For these types of projects, PCE has the following standard approach:

Task 1: Review and Assess Current Zoning Ordinance: PCE will review and assess the relevant existing ordinance or development standard(s) and identify the key deficiencies, including inconsistencies with the General Plan and state or federal regulations. Depending on the specific project, PCE will provide the city with either a Zoning Ordinance Assessment Memo or Redlined Code.
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CONTRACT NO. 2242(a)
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January 6, 2025 Special & Regular Meeting Page 359 of 814 Task 2: Preparation of Ordinance: PCE will utilize its planning expertise and industry best practices when preparing amendments to the code. PCE will gather public and staff feedback as needed. After staff has reviewed the draft, PCE will make necessary edits and finalize the document in the City’s standard format.

Task 3: Staff Reports and Public Hearings: PCE will prepare needed staff reports, resolutions and ordinances, and present the item before Planning Commission and City Council.

ACTIVITY C-3. DEVELOPING POLICY DOCUMENTS
PCE will identify and understand the needs and expectations of stakeholders, including the community, government agencies, and other relevant entities; conduct a thorough review of existing laws, regulations, and policies at local, state, and federal levels related to the subject matter; and preform stakeholder engagement. Upon policy formation, PCE will deliver draft documents to the City for review. In addition, PCE will provide actionable and practical recommendations for implementation, outlining specific steps, responsibilities, and timelines. Finally, PCE will present the policy document at public hearings for community input and seek approval for adoption from relevant governing bodies.

ACTIVITY C-4. RECOMMENDING IMPLEMENTATION PROCEDURES
PCE has extensive experience preparing policy and procedure documents for various types of planning functions, activities and project types. For example, PCE has prepared Procedures for ADU Programs, Addressing, Determining Project Levels (Minor versus Major, etc.), Processing Telecommunication Facilities, along with many others. In doing this, PCE strives to thoroughly understand the objectives outlined by the city and will identify key actions and measures for achieving the stated objectives. PCE will engage with relevant stakeholders and then will identify the critical path or set of actions that are needed to achieve the policy goals. PCE will utilize its Planning expertise and industry best practices when preparing these Policy and Procedure documents. PCE’s overall goal in preparing these documents is to ensure that they comply with existing laws, meet the City’s goal, and are easy to understand and implement.
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CONTRACT NO. 2242(a)
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January 6, 2025 Special & Regular Meeting Page 360 of 814 16 SCOPE OF SERVICES - ENVIRONMENTAL PROCESSING
Below provides a description of the general tasks and deliverables that would be provided for an Initial Study (IS)/ Mitigated Negative Declaration (MND) or Negative Declaration (ND) under CEQA review. Once the City of San Fernando provides PCE with background information, project applications, and relevant documents, PCE will start the process below to prepare the level of environmental review as required by the City through either CEQA or NEPA.

TASK 1. ENVIRONMENTAL ASSESSMENT AND DOCUMENTATION
TASK 1.1. REVIEW PROJECT INFORMATION
Upon receiving receipt of Task Order for a CEQA and/or NEPA project, PCE will review the provided project information and prepare a Scope of Work, Schedule, and Budget estimate for the project. PCE will also prepare a Preliminary Environmental Review (PER) memo (as needed) to identify and recommend impact areas that would need technical studies from sub-consultants. PCE will identify the level of CEQA review. The following tasks are most relevant for an Initial Study/Negative Declaration/Mitigation Negative Declaration. If an exemption is more appropriate, a simplified approach will be taken.

TASK 1.2. KICK-OFF MEETING (1)
After agreeing with the City on a scope of work, PCE will coordinate a kick-off meeting with City staff to refine the scope of work, confirm timeline, and identify technical studies to be performed. For the kick-off meeting, PCE will prepare a detailed Work Program. During the meeting, PCE and City staff will review and discuss the approach, deliverables, and timelines. PCE will finalize the work program based on the discussions at the kick-off meeting. The work program will include a budget, tasks and subtasks, revised schedule, and deliverables. This meeting will ensure that the direction PCE takes is based on clear City input and consideration of PCE's research and recommendations.

TASK 1.3. ADMINISTRATIVE DRAFT
PCE will prepare an Administrative Draft in conformance with CEQA or NEPA and any relevant case law. PCE will utilize any established templates, specifications, background information, or setting language provided by the City. The NEPA Administrative Draft will be compliant to established templates and contents as required by the Lead Agency. This usually includes project description, purpose and need, alternatives, environmental impact analysis, determination, and mitigation measures as required. The CEQA Administrative Draft will include the following at a minimum:

Introduction - Regulatory Information and Document Format Project Description - Project Title, Lead Agency, Contacts, Location and Coordinates, Land Use and Zoning, Project Description, Setting, Required Approval from Other Agencies, Tribal Consultation
Environmental Determination (ND/ MND)
Impact Analysis (per CEQA Guidelines Appendix G: Aesthetics, Agriculture, etc.) Mitigation Monitoring and Reporting Program - Mitigation Measure(s), Responsible Party for Implementation, Responsible Party for Monitoring, Timeframe for Implementation, Confirmation of Implementation
Technical Appendices – technical studies, including air quality/greenhouse gas emission study, biological assessment, traffic study, cultural resources study, noise study, and infrastructure study as necessary;
Cover Page, Table of Contents, List of Tables and Figures CONTRACT NO. 2242
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January 6, 2025 Special & Regular Meeting Page 361 of 814 As part of drafting the environmental document, PCE will do the following:

Utilize the applicant’s project description and project drawings to prepare a more detailed project description/operational statement for the IS.

Establish thresholds of significance and analyze the project in relation to these thresholds for all impact sections identified in the 2024 (or any updated) CEQA Guidelines, Appendix G and/or as identified by the Lead Agency.

Analyze and determine the significance of project impacts for each area of potential impact. (Adverse) Impacts that are found to be less than significant will be described, and impacts found to be potentially significant (if any) will be described and mitigation measures that will bring impacts below the significance thresholds, will be identified.

Identify and evaluate further permitting needs, which will be listed in the Project Description.

TASK 1.4. PUBLIC REVIEW DRAFT
Following City review, PCE will revise the Administrative Draft for public review. PCE will provide the City with a Screencheck Draft before finalizing the document. After City reviews and accepts, PCE will finalize the Public Review Draft for public circulation, review, and comment. PCE will complete all required materials for submittal to the State Clearinghouse (e.g., Notice of Completion and Summary Form) as well as Public Noticing (e.g., Notice of Intent, Legal Blurb). In the case that the Public Review Draft shall be submitted to the OPR, PCE will prepare and electronically submit the required materials including the Notice of Completion (NOC) and Summary Form. PCE will track comments received during the public review period and prepare a response to comments for inclusion/incorporation in the final environmental document.

TASK 1.5. NOTICE OF DETERMINATION/ FONSI
For CEQA projects, PCE will prepare a Notice of Determination (NOD) to be filed with the City Clerk and State Clearinghouse within five (5) days of approval. For NEPA projects, PCE will prepare a FONSI and send to the commenting/affected units of federal, state, and local government and to the State Clearinghouse in compliance with Executive Order 12372. PCE will be responsible for filing of the determination documents.

TASK 1.6. ATTEND PUBLIC HEARINGS
PCE will prepare presentation slides as needed. PCE staff will be available to attend public hearings for adoption, present, and answer questions, as necessary. PCE expects to attend public hearings inperson.

TASK 2. SUPPLEMENTAL STUDIES
TASK 2.1. SUPPLEMENTAL STUDIES
PCE will engage sub-consultants to prepare additional technical studies or reports according to the City's requirements. Generally, PCE will prepare trip generation and VMT analysis (if project screens out) memos in house and coordinate with sub-consultants on other studies, including traffic impact studies, VMT modeling, biological studies, archaeological studies, paleontological studies, acoustical analysis, air quality/GHG reports, etc.

TASK 3. PEER REVIEW
TASK 3.1. PEER REVIEW
PCE or sub-consultants can also review and incorporate technical studies provided by the project applicant.
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January 6, 2025 Special & Regular Meeting Page 362 of 814 Administrative Draft
Screencheck Draft
Public Review Draft
Final Draft/ROC
* from notice to proceed or getting all project comments during entitlement review. 2-3 weeks *
-
-
1 week
4-8 weeks *
2-4 weeks
2 weeks
2-4 week
6 months *
2-4 months
2-4 month
2-4 months
Categorical Exemption
3-4 weeks 10-18 weeks 12-18 months
CEQA Type:

Total:

Initial Study + MND/ND EIR

PROPOSED TIMEFRAMES
"Tier 1" CEQA/NEPA Documents (Categorical Exemptions/Exclusions): administrative drafts can typically be completed within 4 weeks from receiving application materials including site plan and operational statement. PCE prepares more robust exemption documents that range from 8- 12 pages. PCE also consults with responsible agencies/divisions as required or appropriate (e.g., air district, water purveyor, school district). Lastly, as available, PCE will incorporate project comments and draft conditions of approval.
"Tier 2" CEQA/NEPA Documents (Mitigated Negative Declarations/Negative Declarations/Environmental Assessments): administrative drafts can typically be completed within 6 weeks from receiving application materials including site plan and operational statement, project comments and draft conditions of approval, and all technical studies and analysis completed for the project. For NEPA documents, the timeline may be shortened or lengthened based on required consultation processes.
"Tier 3" CEQA/NEPA Documents (EIRs/EISs): for CEQA, administrative drafts can typically be completed within 6 months from the notice to proceed with the entire EIR process taking approximately 12 months (or more for more complex projects). For NEPA, the entire process would occur within 24 months.
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5. PROJECT STAFFING

ORGANIZATIONAL CHART AND RESPONSIBILITIES
Bonique Emerson
Project Management
& Oversight
Project Manager
Project Manager
Project Assignment
City of San Fernando
On-call CEQA/NEPA Environmental Services
Current Planning Services
Bonique Emerson: Management, Oversight & Review, Advisory Jenna Chilingerian: Scheduling, Coordination, Drafting, Noticing Shin Tu: Drafting, Maps and Graphics
Collin Mullaney: Records Search, Staff Support
Bonique Emerson: Management & Overview, Project Review, Code Review, Process Streamlining, CEQA Compliance
Kelsey George: Project Review/Permitting, Staff Reports, Ordinance/Resolution, Draft Notices & Permits
Jenna Chilingerian: Application Review/Permitting, COA, Plan Check, Staff Reports, Scheduling
Shin Tu: Due Diligence, Plan Check, Project Review/Permitting Tom Navarro: Due Diligence, Staff Reports, entitlements Application Review/Permitting
Collin Mullaney: Draft Notices, Due Diligence, Staff Support Our Project Team has the necessary experience and skills needed to provide necessary services for the City of San Fernando. Our Team includes six (6) project staff. The chart below identifies the roles and assigned responsibilities of each team member. Resumes of each team member are provided at the end of the Project Staffing section.
19 TEAM MEMBERS

BONIQUE EMERSON, MAUP, AICP
VP of Planning Division / Senior Project
Manager
Qualification: AICP #026051 (12 years)
Area of Expertise:

Environmental Planning Services
Policies, Procedures, and Processes
Processing Entitlement Applications

JENNA CHILINGERIAN, MCRP, AICP
Senior Associate Planner
Qualification: AICP #34152 (1.5 years)
Area of Expertise:

CEQA/NEPA Process and Compliance
Project-level Land Use
Planning/Permitting

KELSEY GEORGE, AICP
Senior Planner
Qualifications: AICP #395330 (1 year)
Area of Expertise:

Land use planning/entitlement processing
Environmental planning and compliance
Previous Municipalities with in 3 years: City of
Clovis, Planner II, and City of Fresno, Associate
Planner

SHIN TU, MUP, AICP CANDIDATE
Associate Planner
Qualifications: AICP #370186 (1 month)
Area of Expertise:

Environmental Analysis and Planning
Research, Data Collection, Spatial
Analysis

5. PR
ORGAN
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January 6, 2025 Special & Regular Meeting Page 364 of 814 20 COLLIN MULLANEY, LEED GA
Assistant Planner
Qualifications: LEED GA # 11469997 (2
years)
Area of Expertise:

Transportation Planning
Urban Design and Site Analysis

TOM NAVARRO
Senior Planner
Area of Expertise:

Entitlement Planning Services
Policies, Procedures, and Processes
Previous Municipalities with in 3 years: City of
Sanger, Community Development Director
*No sub-consultant proposed at this time. However, based on the City's needs, PCE has a team of subconsultants that we regularly engage for Air Quality/Greenhouse Gas/Energy, Biological Resources, Tribal and Cultural Resources, Noise, Traffic, and VMT.

SUPERVISION AND QUALITY ASSURANCE
Documents, notices, and maps are reviewed to ensure that they are neat in appearance, well organized, and technically and grammatically correct prior to submission.

A Senior Planner level or higher will review documents before sending to the city for review.

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PROFILE
Project Management. Managed the building and implementation of the City of Fresno's Land Management Software System, a citywide, multi-million dollar project that modernized the way permits and entitlements were processed.

Business Analyst. Regularly analyzed organizational and procedural issues and developed solutions, including but not limited to modifying project workflows through a land management system, implementing new processing procedures, and delegating work assignments.

Implementation. Responsible for reviewing, interpreting, and analyzing new legislation and maintaining current knowledge of directives, policies, and regulations that affected the operation of the current planning division. Also responsible for implementation of the General Plan and Development Code at the project level.

Process Management. Managed (both directly and indirectly, through subordinate supervisors) all operations of a division which processes approximately 3,000 entitlement applications a year and operates a planning public front counter serving hundreds of customers weekly.

Supervisor and Trainer. Performed various supervisorial duties, including training, employee selection, evaluations, coaching, and discipline by supervising 4-5 staff directly, and managing a division of 20 staff directly and indirectly through subordinate supervisors.

VICE PRESIDENT OF PLANNING | SENIOR PROJECT MANAGER

BONIQUE EMERSON, MAUP, AICP

AREAS OF EXPERTISE

EXPERIENCE - ZONING UPDATE/TEXT AMENDMENTS

EXPERIENCE - MASTER PLANNING PROJECTS
Project Management
Processing Entitlement Applications
Environmental Planning Services (CEQA/NEPA)
Policies, Procedures, and Processes
VMT Screening and Trip Generation Analysis
Oversight and Management of Environmental Consultants
City of Arvin Multi-Family Residential Zone Districts and Objective Design Standards
City of Clayton ADU Ordinance
City of San Clemente Housing Overlay, Multi-Family Residential Zone Districts, and Objective Design Standards
City of Fresno Electric Fence municipal code text amendment (private applicant) Advice, coordination and Preparation of CEQA document related to the City of Fresno Mixed Use Text Amendment to allow by-right multi-family Preparation of various zoning text amendments related to alcohol, billboards, recycling centers, cell towers, etc.

City of Fresno Tiny Homes processing guide and submittal checklist Project Manager and Planner - Villages at Almond Grove Specific Plan | Madera, CA Mrs. Emerson was involved in the drafting sections of the Specific Plan and provided planning consultation and services, including drafting staff reports, ordinances, resolutions, annexation documents, etc.

Project Manager - Citywide Density Increase Text Amendment CEQA Environmental Review | City of Fresno, CA Mrs. Emerson managed the PCE Planning Division to prepare an IS/MND for environmental clearance for Fresno's citywide density increase text amendment. The text amendment removed the density cap in 5 mixed-use zones. During the process, Mrs. Emerson provided various approach to move the project forward and corresponded with multiple agencies and city departments to address all environmental concerns.

Bonique Emerson, MAUP, AICP has over 20 years of experience as a Planner and Project Manager, spending a majority of those years with the City of Fresno Current Planning Division. While at the City of Fresno, Mrs. Emerson worked her way from a Planner I to the Current Planning Division Manager. Through these roles, she processed hundreds of entitlement applications, implemented the General Plan and Development Code at the project level, and played a key role in coordination among the public agency, developers, and residents. At Precision Civil Engineering, Mrs. Emerson leverages her extensive planning knowledge to manage both public and private sector projects in various communities.

EXPERIENCE
Master of Arts Urban Planning,
University of California, Los
Angeles with an emphasis in
transportation planning
Bachelor of Arts, Political
Science with minor in Public
Policy, University of California,
Los Angeles

EDUCATION
20 years (PCE: 3.5 years)

YEARS OF EXPERIENCE
Certified Planner through the
American Institute of Certified
Planners (AICP)
American Planning Association,
California Chapter, Central
Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)
Institute of Transportation
Engineers (Member)

CERTIFICATION

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
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PROFILE
Master of Community and
Regional Planning, University of
Oregon
Bachelor of Arts, Political
Science with minor in Civic
Engagement, University of
California, Los Angeles

EDUCATION
10 years (PCE: 3 years)

YEARS OF EXPERIENCE
Certified Planner through the
American Institute of Certified
Planners (AICP ID 34152)
American Planning Association,
California Chapter, Central
Section (Member and Director
for Membership and Public
Information)
Association of Environmental
Professionals, California, Central
Chapter (Member)
Institute of Transportation
Engineers (Member)

CERTIFICATION

PROFESSIONAL ORG
Environmental Review and Compliance. Assisted with the preparation of environmental documents for public sector and private sector clients in accordance with CEQA, including preparation of initial studies/MNDs and NDs and categorical exemptions, coordination of the environmental review process (e.g., early consultation, tribal consultation, noticing, State Clearinghouse), and oversight of technical studies and analysis. To date, have completed over 35 CEQA documents.

ADU Program Implementation and Technical Assistance. After successfully implementing Pre-Approved ADU Programs in Clayton, Kerman, Merced, and Oakley, established the San Joaquin Valley ADU Program through the San Joaquin Valley Regional Early Action Planning (REAP) Program to provide technical assistance and expertise for implementing ADU Programs in Valley communities. Prepared the “Local Agency’s Guide to Implementing ADUs in the San Joaquin Valley” guidebook and suite of tools including templates for: ADU ordinance, staff report and hearing presentation, building permit application and checklist, internal policy and procedure, front counter handout, and how-to guide. Coordinated the design of four standard ADU plans for adoption by San Joaquin Valley communities. Currently providing technical assistance to local governments to customize the suite of tools and standard plans. Assisted agencies include: Kings County, Lodi, Madera County, Merced County, Parlier, Selma, Stockton, and Wasco.

Community and Stakeholder Engagement. Organized community and stakeholder outreach and engagement for the City of Chowchilla 6th Cycle Housing Element Update, City of San Clemente Objective Design Standards and Rezoning Program, and City of Arvin Multi-Family Residential Text Amendments; assisted with outreach efforts for City of Porterville South of Tule River Master Plan. Outreach and engagement methods have included websites, surveys, workshops (in-person and virtual), focus groups, and public meetings. Prepared outreach and engagement materials including social media, newspaper, and newsletter content, press releases, and interactive activities and presentations.

Policy, Procedure, and Program Development. Assisted several communities with preparation of policies, procedures, and programs including Zoning Ordinance Text Amendments, internal policies and procedures, Housing Element programs, ADU Programs, and General Plan Elements. Projects range from establishing a new permit type and review procedure for multi-family residential development in Arvin, objective design standards and an Affordable Housing Overlay in San Clemente, ADU Programs for various agencies, Duplex/Triplex Program in Merced, Multi-Family Conceptual Design Program in Kerman, and preparation of Environmental Justice, Public Safety, and Housing General Plan Elements in Chowchilla.

SENIOR PLANNER

JENNA CHILINGERIAN, MCRP, AICP
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

AREAS OF EXPERTISE

ON-CALL PLANNING/ENVIRONMENTAL
CEQA/NEPA Process, Compliance, and Guidance
Project-Level land use planning/permitting
Policy writing for housing element updates, zoning ordinances, general plans Project Coordination and Management
City of Atwater | City of Clovis | City of Hanford | City of Kerman | City of Lemoore | City of Salinas | City of Vacaville | City of Yreka
Jenna serves as a senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 10 years of experience in planning, community and economic development, and program management in the nonprofit, public, and private sectors. At PCE, Jenna provides CEQA services for public and private sector projects, on-call planning and environmental services for local agencies, and development and entitlement services for private sector clients. Jenna is an active AEP and APA member, participating in webinars and workshops to remain up to date on current environmental legislation, procedures, and best practices. She received her Masters of Community and Regional Planning from the University of Oregon and holds a bachelor’s degree in Political Science from UCLA. She joined the American Institute of Certified Planners (AICP) in July 2022.

EXPERIENCE
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PROFILE
Land Development Process and Review. Oversaw the execution of complex projects, including tract map developments and subdivisions, plan amendments, rezones, annexations, and text amendments, while reviewing for compliance with applicable goals and policies.

Public Outreach and Presentation. Facilitated neighborhood and public meetings to provide city leaders, developers, attorneys, and the general public with plans within the city boundaries by delivering presentations in public meetings.

Project Management. Coordinated several complex projects including short- and longrange planning projects, while working closely with applicants, key developers, and any commenting City divisions, departments, and outside agencies.

SENIOR PLANNER

KELSEY GEORGE, AICP

AREAS OF EXPERTISE

EXPERIENCE - ZONING UPDATE/ TEXT AMENDMENT

EXPERIENCE - MASTER PLANNING PROJECTS

TRAININGS

RECENT PUBLIC SECTOR PROJECTS
Project Management
Land use planning and entitlement processing
Environmental planning and compliance
Key stakeholders engagement
City of Arvin Multi-Family Residential Zone Districts and Objective Design Standards
City of San Clemente Housing Overlay, Multi-Family Residential Zone Districts, and Objective Design Standards
City of Kerman Subdivision Ordinance Update
City of Porterville – South of the Tule River (SoTu) Master Plan Fundamentals of Air Quality Analysis, Association of Environmental Professionals, California (September 2022)
How to Write an EIR, Association of Environmental Professionals, California (July 2022)
Complying with Federal Law in Regulating Telecommunications (January 2022) Transportation Planning: Travel Behavior Principles and Modelling Approaches (November 2021)
On-Call Planning (Land Use Planning & Permitting) and/or Environmental Planning Services (CEQA/NEPA Process, Compliance, Guidance): City of Atwater, City of Lemoore, City of Yreka, City of Merced
City of Porterville – South of the Tule River (SoTu) Master Plan City of Merced – Tiny Homes Ordinance
Kelsey George brings over 9 years of experience in city planning, community development, and environmental and sustainable development. With nearly 5 years of municipal planning experience in the Central Valley, she has worked on a various and diverse portfolio of urban planning work including General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, tentative tract maps, use permits, and site plan reviews. Through private and public sector planning roles she has developed extensive experience in interpreting zoning requirements and State and Federal laws and policies regarding land use, information analysis, project management, California Environment Quality Act, citizen engagement, community development, and local government background. She received a Master’s of Arts in Geography and Planning and published her thesis on transit-oriented development in 2017.

EXPERIENCE
Master of Arts, Geography with
emphasis in Urban Planning,
California State University, Long
Beach
Bachelor of Arts, Geography and
Planning with Minor in Rural and
Town Planning, California State
University, Chico

EDUCATION
9 years (PCE: 1 year)

YEARS OF EXPERIENCE
American Planning Association,
California Chapter, Central
Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)
California Geographical Society
(Member)

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Certified Planner through the
American Institute of Certified
Planners (AICP ID 34656)

CERTIFICATION
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PROFILE
Principal Planner, City of Gustine. Principal Planner (PT) in charge of entitlement applications including Conditional Use Permits, Rezoning, and Ordinance Amendments. The primary area of focus is to address the completion of the Multijurisdictional Housing Element Update.

Community Development Director, City of Sanger. Responsible for residential and commercial projects throughout the City. Managed the Building Department, Code Enforcement Department, and the Planning Department. Coordinated and managed the Planning Commission and presented projects to the City Council. Proposed amendments to the ordinance, development incentives, and special programs.

Management of the annual budget as required for the daily functions and operations of the City. Ongoing coordination with consultants for project review Principal Planner, CSG Engineering. Planning Consultant for Central California jurisdictions. Areas of focus include Housing Element Updates, Entitlements, New Development, Economic Development, Acquisition and Management of State Grants, Zoning Ordinance updates, and Amendments.

Senior Planner, Fresno County. Supervised the Zoning and Permitting Units.

Supervised the Code Enforcement Unit. Oversaw the permitting and Land Use process Project Manager/Department Manager, CEI Engineering. Management of the Fresno office for a national civil engineering firm. Marketing work for engineering and survey departments. Development of the office-wide annual budget. Preparation of consultant proposals and contracts for the development of commercial projects.

Planning Consultant, Law Firm. Coordinate with commercial developers, city staff, attorneys, real estate agents, and sub-consultants to oversee the completion of commercial development projects. Preparation and management of various entitlement applications including; conditional use permits, rezoning, and general plan amendments. Coordination with private firms, county and city staff, and state and federal agencies such as Caltrans and FEMA Oversight of environmental impact reports for each project.

Senior Planner, County of Madera. Preparation of staff reports for Planning Commission review. Site Plan reviews for commercial developments. Analysis and review of subdivisions and parcel maps for residential developments. Development and management of the county-wide dairy standards. Oversee and manage State funding for the development of County standards under Proposition 13 funding.

SENIOR PLANNER

TOM NAVARRO

AREAS OF EXPERTISE
Municipal Planning
Land Development
Planning Entitlement Processing
Economic Development
Tom serves as a Senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 25 years of experience in planning, community and economic development, and project management to our team. Tom has worked as a Planner in both City and County governments, as well as at private consulting firms. He has experience in municipal planning throughout the state of California and has worked on a diverse portfolio of urban planning projects including Housing Elements, General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, tentative tract maps, use permits, and site plan reviews. Through private and public sector planning roles he has developed extensive experience in writing zoning codes, processing entitlement applications, and managing large scale projects.

EXPERIENCE
Bachelor of Arts, Social
Science (Geography/Urban
Planning), California State
University, Fresno

EDUCATION
25 years

YEARS OF EXPERIENCE
California Association of Code
Enforcement Officers (CACEO)
CALBO – California Building
Officials
ICSC – International Council of
Shopping Centers

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

RECENT PUBLIC SECTOR PROJECTS
City of Sanger – Academy Annexation Project
City of Sanger Housing Element Update
City of Sanger General Plan Update
City of Sanger – Amend to City/County Tax Share Agreement City of Gustine Housing Element Update
City of Sonora – Accessory Dwelling Unit Ordinance
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PROFILE
Site Planning. Received awards for 2 design competitions that focused on designing human-oriented space/streets for transit and pedestrian connectivity and revitalization. Drafted 10+ conceptual site plans and land use plans for various developments.

Graphics Communication. Leaded Graphics and Written Communications Team to develop the first comprehensive plan of the City of Caldwell, Texas. Coordinated with data analytics and public outreach team to design flyers, posters, presentations, and the final plan document. Designed branding for 4 ADU Programs in the Valley.

Research and Analysis. Conducted data cleansing, labeling, categorizing, and statistical analysis. Co-authored for journal publication and was responsible for the management of 2+ datasets. Performed infill study, fiscal analysis, biological assessment, demographic analysis, industry analysis, etc., for different projects.

Planning Assistant. Performed traffic flow and land use analysis for 3 city-scale plans to provide a fact base for the planning process. Performed zoning inquiries, environmental assessments, building and conditional use permit applications.

Produced multiple exhibits, drafted proposals, and corresponded with clients and agencies. See more here: https://tushin2.wixsite.com/tushin

ASSOCIATE PLANNER

SHIN TU, MUP, AICP

AREAS OF EXPERTISE

EXPERIENCE - MASTER PLANNING PROJECTS

PUBLICATIONS

TRAININGS
Research, Data Collection and Analysis
Geographic Information Systems, Spatial Analysis, and Mapping Visualization, Digital Communication, Branding, and Graphic Design Planning Entitlement Processing
Environmental Analysis and Planning
City of Caldwell Comprehensive Plan – Envision Caldwell | Caldwell, TX Shin, as part of the masters program’s implementation course, worked with Texas Target Communities (TxTC) to lead the community and stakeholder engagement process of developing the City of Caldwell’s first comprehensive plan. Shin managed and led the Graphics and Written Communications Group, which developed branding and produced a factsheet, outreach materials (slides, flyers, posters, and email templates), and the final Community Engagement and Input Report.

Shin was also involved in drafting the comprehensive plan’s Environment chapter and creating 3 memorandums that proposed pattern zoning ordinance in Caldwell. https://www.caldwelltx.gov/cmp/ City of Merced Annexation Pre-Application
Shin designed and prepared the conceptual land use plan of a 47.7-acre mixed-use development site as well as calculated wastewater and water demand and projected job generation of the development.

Tu, S.; Yu, S. Urban Planning for Climate Change: Comparing Climate Adaptation Plans between Taipei and Boston.

Sustainability 2023, 15, 934. https://doi.org/10.3390/su15020934 NEPA Essentials Workshop, Association of Environmental Professionals (AEP), California (September 2022)
How to Write an EIR, AEP, California (July 2022)
CEQA Advanced Workshop, AEP, California (March 2022)
CEQA Essentials Workshop, AEP, California (October 2021) Shin brings over 4 years of experience in site planning, data analysis, environmental planning, and digital communications.

With a Master of Urban Planning degree from Texas A&M University and graduate certificates in Environmental Hazard Management and Geographic Information Science (GIS), Shin has experience working in the public, private, and academic sectors. At PCE, Shin provides services to both public and private sector clients, including performing due diligence, planning entitlements, on-call planning, CEQA document drafting and analysis, GIS database management and mapping, fiscal analysis, data visualization, and branding/graphic design. Shin joined the American Institute of Certified Planners (AICP) in December 2023.

EXPERIENCE
Master of Urban Planning,
Environmental Hazard
Management Certificate, GIS
Graduate Certificate, Texas A&M
University
Bachelor of Science, Urban
Planning, National Cheng Kung
University, Taiwan

EDUCATION
4 years (PCE: 1.5 year)

YEARS OF EXPERIENCE
American Planning Association,
California Chapter, Central
Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Certified Planner through the
American Institute of Certified
Planners (Candidate)

CERTIFICATION
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PROFILE
Transportation Planner, University of California San Diego (2022-2023) Continued the shift to a GIS based system, communicated with outside venders and organized events
Created scale maps of multiple large parking structures with detailed allocations Managed micro mobility infrastructure that helped UCSD achieve LEED silver in bike friendly universities
Optimized interactive campus map as well helped facilitate the transfer to a GIS based system including creating a database of all parking spots on campus based on allocation and satellite precise position.

Preformed data analytics on large number data pools using excel/google sheets (data manipulation)

ASSISTANT PLANNER

COLLIN ELLIOTT MULLANEY

AREAS OF EXPERTISE

EXPERIENCE - ACADEMIC PROJECTS

TRAINING (ACADEMIC COURSES)
Architectural Drawing and Rendering
Geographic Information Systems
Urban Design and Site Analysis
Exploring stormwater management in skatepark design , UCSD Senior Sequence (2022-2023) Comparative case study of two skateparks using a mix of qualitative and quantitative research methods including interviews, surveys, observations and data analysis to advocate for the use of bioswales and biophilic design in skateparks.

Wrote 20 pg. thesis paper, poster, GIS storymap & video(2nd place digital storymap winner 2023 Urban Expo) Convoy Street first residential development proposal, UCSD Advanced Urban Design (2022) Researched zoning regulations, utilized Excel to determine max density allowed within zoning Created poster and slides with graphics using Photoshop, SketchUp, Excel and Lumion rendering to illustrate proposed development for clients
Hillcrest Redevelopment, UCSD Site Analysis (2022)
Researched zoning and community plan to determine best land use aligning with communities goals Created client proposal poster with graphics using Photoshop, SketchUp and Lumion rendering to illustrate proposed development
UC San Diego: Advanced Urban Design, Architectural Practices, Urban Design Practicum, Urban Design, Theory & Practice, Site Analysis, Intro to Green Building, Land Use Planning, Sustainable Planning, Intro to Geographic Information Systems (GIS), Introduction to Urban Planning
LA Valley Community College: Architectural Drawing I, Architectural Drawing II, Architectural Drawing III, Architectural Rendering, Elementary Engineering Graphics, Introduction to Science, Engineering and Technology Collin brings his knowledge of urban design, site planning, sustainable planning, and architecture to the PCE team. Collin has a degree in Urban Studies and Planning from the University of California San Diego and a certificate in Architecture from Los Angeles Valley Community College. He has experience working for the University of California San Diego as a temporary Transportation Planner and his academic work has included exploring stormwater management in skatepark design, residential development design, and redevelopment site analysis.

EXPERIENCE
Bachelor in Urban Studies and
Planning, University of California
San Diego
Architecture Certificate and
IGETC, Los Angeles Valley
Community College

EDUCATION

1.5 years

YEARS OF EXPERIENCE
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
LEED Green Associate

CERTIFICATION
CONTRACT NO. 2242
EXHIBIT "B"
80 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 371 of 814 27 6. PROPOSAL COST SHEET AND RATES
Hourly rates for all positions and classifications of key personnel that may be involved are provided below for Precision Civil Engineering staff as identified in this RFQ. PCE will bill for services rendered at the beginning of each month. For larger projects, PCE will provide the City with a not to exceed amount with a proposed scope prior to initiating a project. For small projects and tasks, PCE will bill the hourly rates noted below.

BILLING METHOD
PCE will provide invoices for the City each month. The invoices will include hours and tasks that identify work progress and the stage of the project is currently under. See below example invoice:

Planning Manager ........................................................................................................................

Senior Planner .............................................................................................................................

Senior Associate Planner ...........................................................................................................

Assistant Planner/Associate Planner ........................................................................................

Position
$210
$160
$130
$120
Hourly Rate

FEE STRUCTURE AND BILLING
NOTES
Direct, Indirect, and Transportation Fees: Travel costs are based on direct reimbursements for mileage, and door-to-door travel time. Per diem is charged at the government rate for the region.

Equipment (GPS, sampling equipment, etc.) rates are based on full- and half-day rates.

Overhead: Overhead is included in labor rates, otherwise, only direct costs are charged. No markups are charged on expenses.
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81 










 

CONTRACT NO. 2242(a)
EXHIBIT "A"
January 6, 2025 Special & Regular Meeting Page 372 of 814 RESOLUTION NO. 8318

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, ADOPTING A BUDGET FOR THE FISCAL YEAR 2024-2025 AND

ESTABLISHING ESTIMATED REVENUES AND APPROPRIATIONS AS

DESCRIBED HEREIN
WHEREAS, the City Council has received and considered a proposed budget for Fiscal Year (FY) 2024-2025, commencing July 1, 2024, and ending June 30, 2025; and WHEREAS, the City Council has reviewed and modified the proposed budget and conducted a Public Hearing on the budget on July 1, 2024; and WHEREAS, the City Council has determined that it is necessary for the efficient management of the City that certain sums raised from revenues, transfers, and reserves of the City be appropriated to the various departments, offices, agencies and activities of the City;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. An annual budget for the City of San Fernando for the fiscal year beginning July 1, 2024 and ending June 30, 2025, a copy of which is on file in the City Clerk’s Office (the “Annual Budget”), is hereby adopted; that Annual Budget being the proposed budget, as amended, modified and corrected in open study sessions before the City Council.

SECTION 2. The sums of money set forth in the Annual Budget are hereby appropriated from the revenues and the reserves of the City of San Fernando to the respective funds and accounts therein set forth for expenditure during Fiscal Year 2024-2025 for each of the several objects of Salaries and Wages, Operations and Maintenance, Capital Outlay and Public Improvements.

SECTION 3. The sums of money set forth in Exhibits “1”, “2”, “3”, “4”, “5”, “6” and “7” are hereby appropriated to the following named departments, offices, agencies and activities of the City for expenditures during Fiscal Year 2024-2025 as shown in Exhibits “1”, “2”, “3”, “4”, “5”, “6” and “7”.

SECTION 4. Work programs in the published adopted budget shall be revised to reflect necessary updates and direction from the City Council on May 13, 2024, May 20, 2024, May 28, 2024, and June 3, 2024.

SECTION 5. Account balances that are encumbered as of June 30, 2024, may be carried over and re-budgeted in the fiscal year 2024-2025 budget with the approval of the City Manager or his/her designee.

SECTION 6. The unexpended account balances, as of June 30, 2024, for Capital expenditures, capital grants, and Capital Improvement Projects may be carried over and re-budgeted in the fiscal year 2024-2025 budget with the approval of the City Manager or his/her designee, provided it does not exceed the prior year adjusted budget. 






 

 

 
ATTACHMENT "B"
January 6, 2025 Special & Regular Meeting Page 373 of 814 RES. NO. 8318
SECTION 7. Appropriation transfers may be made within departmental budgets from one functional category to another or from one division or section to another with the approval of the City Manager or his/her designee, provided there is no net increase in the department’s total appropriation.

SECTION 8. Appropriation transfers to cover retirement/termination related leave payoffs may be made from the non-departmental contingency account to accounts within the budget categories of the various departments, divisions and offices with the approval of the City Manager or his/her designee.

SECTION 9. The City Manager or his/her designee is authorized to increase revenues and appropriations to cover contract costs incurred in connection with tax audits that are incurred on a contingency fee basis, provided the adjustment to revenues equals or exceeds the adjustment to appropriations.

SECTION 10. The City Manager or his/her designee is authorized to increase revenues and appropriations to cover contract costs such as reimbursable planning services, recreation enrichment classes, youth sports programs or other services that will be reimbursed by an applicant, provided the adjustment to revenues equals or exceeds the adjustment to appropriations.

SECTION 11. The Purchasing Officer is authorized hereunder to proceed with purchases of goods and services under Blanket Purchase Orders for vendors identified in Exhibit “7” provided the total cost for goods and services does not exceed the “not-to-exceed” amount for each vendor. The Purchasing Officer is authorized to increase each Blanket Purchase Order identified in Exhibit “7” in an amount not-to-exceed the Purchasing Officer’s purchasing authority of $25,000 per Blanket Purchase Order.

SECTION 12. No such carry overs or transfers authorized pursuant to the foregoing paragraphs shall be construed as establishing additional regular positions without prior approval of the City Council.

SECTION 13. The City Manager or his/her designee is authorized to carry over any unspent funds from the Community Investment funds from all prior fiscal years.

SECTION 14. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED this 1st day of July, 2024.

Celeste T. Rodriguez, Mayor of the City of
San Fernando, California
ATTEST:
_______________________________
Julia Fritz, City Clerk
2 






 

 

 
January 6, 2025 Special & Regular Meeting Page 374 of 814 RES. NO. 8318

CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8318 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 1st day of July, 2024, by the following vote of the City Council:

AYES: Garcia, Solorio, Fajardo, Mendoza, Rodriguez - 5
NAYS: None
ABSENT: None
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of July, 2024.

Julia Fritz, City Clerk
3 






 

 

 


January 6, 2025 Special & Regular Meeting Page 375 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: 10,001,735
Proposed Revenue Total 28,055,808
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 28,055,808
Proposed Expenditure Total 26,729,059
Proposed Revised
Account - Description Appropriation Appropriation Difference Approved Enhancements
001-105-0000-4300 DEPARTMENT SUPPLIES 8,500 10,500 2,000 Marketing Materials 001-115-0000-4260 CONTRACTUAL SERVICES 17,194 25,694 8,500 Records Retention Schedule 001-116-0000-4260 CONTRACTUAL SERVICES - 60,000 60,000 Elections Expenses - LA County 001-150-0000-41XX PERSONNEL COSTS 182,398 367,398 185,000 New Position: Planning Manager 001-140-0000-4270 PROFESSIONAL SERVICES 40,696 140,696 100,000 Contract Services: Deputy Bldg Official/Insp. 001-152-0000-4300 DEPARTMENT SUPPLIES 4,500 8,000 3,500 Post Card Mailing Residential Properties 001-135-0000-4270 PROFESSIONAL SERVICES 112,367 137,367 25,000 IT Managed Services Provider Replacement 001-135-0000-4260 CONTRACTUAL SERVICES 369,532 509,532 140,000 Financial Sys. Replacement (Implem. & Subscr.) 001-135-0000-4300 DEPARTMENT SUPPLIES 500 25,500 25,000 Citywide PC Replacement Program (Year 2) 001-133-0000-4365 TUITION REIMBURSEMENT 1,500 6,000 4,500 HR Tuition Reimbursement 001-133-0000-4370 MEETINGS, MEMBERSHIPS & TRAVEL 500 5,500 5,000 HR Staff CPE/Conferences 001-133-0000-4103 WAGES-PERMANENT EMPLOYEES 32,859 37,859 5,000 Reclass Personnel Office Clerk to PT Admin Asst. 001-135-0000-4260 CONTRACTUAL SERVICES 369,532 399,532 30,000 4x Handheld Ticket Writer 001-225-0000-41XX PERSONNEL COSTS 4,332,160 4,372,160 40,000 Position Reclass: Police Corporal Program (5) 001-135-0000-4260 CONTRACTUAL SERVICES 369,532 380,852 11,320 E-Subpoena (year 1) 001-222-0000-4270 PROFESSIONAL SERVICES 12,290 27,290 15,000 Background Investigations (10) 001-225-0000-4360 PERSONNEL TRAINING 12,290 32,290 20,000 POST Training for New Officers 001-222-0000-4300 DEPARTMENT SUPPLIES 100,600 110,600 10,000 Ammunition Cost Increase 001-222-0000-4365 TUITION REIMBURSEMENT - 8,000 8,000 PD Tuition Reimbursement 001-224-0000-4365 TUITION REIMBURSEMENT - 6,000 6,000 PD Tuition Reimbursement 001-225-0000-4365 TUITION REIMBURSEMENT - 18,000 18,000 PD Tuition Reimbursement 001-424-0000-4260 CONTRACTUAL SERVICES 48,680 98,680 50,000 Fully fund All Citywide Special Events 001-420-0000-4370 MEETINGS, MEMBERSHIPS & TRAVEL 560 3,560 3,000 CPRS Membership & Conference 001-107-XXXX-4300 DEPARTMENT SUPPLIES - 3,000 3,000 BCRC operations and programs supplies 001-420-0000-4300 DEPARTMENT SUPPLIES 15,210 17,710 2,500 Ice machine for Recreation Park 001-420-0000-4360 PERSONNEL TRAINING 390 1,390 1,000 Las Palmas Staff Prof Dev 001-370-0000-4310 DEPARTMENT SUPPLIES - 37,500 37,500 Citywide Signage Updates 001-311-0000-41XX PERSONNEL COSTS 320,247 400,247 80,000 Position Reclass: Graffitti & Trees FT Positions 001-140-0000-4270 PROFESSIONAL SERVICES 140,696 290,696 150,000 Mixed Use Overlay & Obj Design Standards 001-423-0000-4103 SALARIES-PART TIME EMPLOYEES 333,959 380,709 46,750 New Afterschool Teen Program: Staff 001-423-0000-4300 DEPARTMENT SUPPLIES 6,000 14,000 8,000 New Afterschool Teen Program: Supplies 001-225-0000-4105 OVERTIME 145,000 153,000 8,000 PD OT: DUI Checkpoints 001-310-0000-4500 CAPITAL EQUIPMENT 105,000 - 105,000 Backhoe Loader (50% GF - 50% Sewer) Additional Adjustments
001-101-0000-4270 PROFESSIONAL SERVICES 8,500 43,500 35,000 Continued Language Translation Services 001-101-XXXX-4430 ACTIVITIES & PROGRAMS - 12,500 12,500 To Account for Councilmember Fee Waivers 001-155-0000-41XX PERSONNEL COSTS 177,987 146,150 (31,837) Revised Labor Distribution (Housing Coord.) 001-190-0000-4906 TRANSFER TO SELF-INSURANCE FUND - 85,000 85,000 SIF Updates based on ICRMA FY25 Budget Total Expenditure Adjustments 9,061,191 10,282,940 1,317,233 Revised Expenditure Total 28,046,292
Operating Surplus(Deficit) 9,516
Ending Fund Balance: 10,011,251
001 - GENERAL FUND
4 






 

 

 
January 6, 2025 Special & Regular Meeting Page 376 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: 243,171
Proposed Revenue Total 2,360,105
Proposed Revised
Account - Description Estimate Estimate Change
006-3970-0000 TRANSFER FROM GENERAL FUND - 85,000 85,000 SIF Updates based on ICRMA FY25 Budget Total Revenue Adjustments - 85,000 85,000
Revised Revenue Total 2,445,105
Proposed Expenditure Total 2,325,000
Proposed Revised
Account - Description Appropriation Appropriation Difference 006-190-0000-4240 INSURANCE AND SURETY 358,659 467,343 108,684 SIF Updates based on ICRMA FY25 Budget 006-190-0000-4810 WORKERS COMP CLAIMS 500,000 250,000 (250,000) SIF Updates based on ICRMA FY25 Budget 006-190-0000-4830 LIABILITY INS REQUIREMENTS 1,216,341 1,425,836 209,495 SIF Updates based on ICRMA FY25 Budget Total Expenditure Adjustments 2,075,000 2,143,179 68,179 Revised Expenditure Total 2,393,179
Operating Surplus(Deficit) 51,926
Ending Fund Balance: 295,097
Beginning Fund Balance: 15,103
Proposed Revenue Total 2,000
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 2,000
Proposed Expenditure Total
Proposed Revised
Account - Description Appropriation Appropriation Difference 013-370-0000-4310 DEPARTMENT SUPPLIES - 12,500 12,500 Citywide Signage Updates Total Expenditure Adjustments - 12,500 12,500
Revised Expenditure Total 12,500
Operating Surplus(Deficit) (10,500)
Ending Fund Balance: 4,603
006 - SELF INSURANCE FUND
013 - TRAFFIC SAFETY FUND
5 






 

 

 
January 6, 2025 Special & Regular Meeting Page 377 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: -
Proposed Revenue Total 54,837
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 54,837
Proposed Expenditure Total
Proposed Revised
Account - Description Appropriation Appropriation Difference 028-155-0000-41XX PERSONNEL COSTS - 32,837 32,837 Revised Labor Distribution (Housing Coord.) 028-155-0000-4270 PROFESSIONAL SERVICES - 12,000 12,000 Homeless Outreach Initiatives 028-155-0000-4300 DEPARTMENT SUPPLIES - 10,000 10,000 Homeless Outreach Initiatives Total Expenditure Adjustments - 54,837 54,837
Revised Expenditure Total 54,837
Operating Surplus(Deficit) 0
Ending Fund Balance: -
Beginning Fund Balance: 959,231
Proposed Revenue Total 787,308
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 787,308
Proposed Expenditure Total 736,135
Proposed Revised
Account - Description Appropriation Appropriation Difference 041-320-0000-41XX PERSONNEL COSTS 787,308 765,496 (21,812) Revised Labor Distribution (City Mechanic) Total Expenditure Adjustments 787,308 765,496 (21,812)
Revised Expenditure Total 714,323
Operating Surplus(Deficit) 72,985
Ending Fund Balance: 1,032,216
028 - MEASURE H
041 - EQUIPMENT REPLACEMENT FUND
6 






 

 

 
January 6, 2025 Special & Regular Meeting Page 378 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: -
Proposed Revenue Total 1,756,667
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 1,756,667
Proposed Expenditure Total 1,721,507
Proposed Revised
Account - Description Appropriation Appropriation Difference 043-390-0000-4260 CONTRACTUAL SERVICES 259,505 262,805 3,300 Rec Park Gym Floor Recoating (biannual maint.) Total Expenditure Adjustments 259,505 262,805 3,300
Revised Expenditure Total 1,724,807
Operating Surplus(Deficit) 31,860
Ending Fund Balance: 31,860
Beginning Fund Balance: 627,088
Proposed Revenue Total 5,785,000
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 5,785,000
Proposed Expenditure Total 5,422,565
Proposed Revised
Account - Description Appropriation Appropriation Difference 070-381-0000-41XX PERSONNEL COSTS 542,528 657,528 115,000 New Position: Water System Operator Total Expenditure Adjustments 542,528 657,528 115,000
Revised Expenditure Total 5,537,565
Operating Surplus(Deficit) 247,435
Ending Fund Balance: 874,523
070 - WATER FUND
043 - FACILITY MAINTENANCE FUND
7 






 

 

 
January 6, 2025 Special & Regular Meeting Page 379 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Fund Balance: 3,502,633
Proposed Revenue Total 4,200,000
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 4,200,000
Proposed Expenditure Total 6,124,699
Proposed Revised
Account - Description Appropriation Appropriation Difference 072-360-0000-4500 CAPITAL EQUIPMENT 29,481 134,481 105,000 Backhoe Loader (50% GF - 50% Sewer) 072-365-0000-4300 DEPARTMENT SUPPLIES - 8,500 8,500 Purchase 10 Sewer Manholes and Rings Total Expenditure Adjustments 29,481 142,981 113,500
Revised Expenditure Total 6,238,199
Operating Surplus(Deficit) (2,038,199)
Ending Fund Balance: 1,464,434
Beginning Fund Balance: 159,742
Proposed Revenue Total 202,750
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total 202,750
Proposed Expenditure Total 152,532
Proposed Revised
Account - Description Appropriation Appropriation Difference 074-320-0000-41XX PERSONNEL COSTS 14,546 36,362 21,816 Revised Labor Distribution (City Mechanic) Total Expenditure Adjustments 14,546 36,362 21,816
Revised Expenditure Total 174,348
Operating Surplus(Deficit) 28,402
Ending Fund Balance: 188,144
074 - COMPRESSED NATURAL GAS FUND
072 - SEWER FUND
8 






 

 

 
January 6, 2025 Special & Regular Meeting Page 380 of 814 City of San Fernando EXHIBIT "1"
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
Beginning Project Balance: (225,435)
Proposed Revenue Total -
Proposed Revised
Account - Description Estimate Estimate Change

N/A - - -
Total Revenue Adjustments - - -
Revised Revenue Total -
Proposed Expenditure Total -
Proposed Revised
Account - Description Appropriation Appropriation Difference 110-222-3938-4300 DEPARTMENT SUPPLIES - 11,937 11,937 Narcotics Incinerator/Drug Disposal Program Total Expenditure Adjustments - 11,937 11,937
Revised Expenditure Total 11,937
Operating Surplus(Deficit) (11,937)
Ending Project Balance: (237,372)
110 - OPERATING GRANTS
9 






 

 

 
January 6, 2025 Special & Regular Meeting Page 381 of 814 City of San Fernando Exhibit “1”
Adjustments to Proposed Budget RES. NO. 8318
Fiscal Year 2024-2025
2024-2025 ARPA SPENDING PLAN

ITEM STATUS PROJECT/PROGRAM APPROVED
1 Complete Annual Street Repavement - Phase II 1,007,232 2 Complete COVID-19 Relief/Response Reimbursement 205,940 3 Complete Layne Park Revitalization Project 200,341
4 Complete Council Chambers/AV Upgrade 24,981
5 In Progress Upper Reservoir Project 850,000
6 In Progress Homeless Outreach Services 300,000
7 In Progress Pioneer Park Project 254,961
8 In Progress Downtown Master Plan 250,000
9 In Progress Annual Street Repavement - Phase III 250,000 10 In Progress Technology Improvements 179,845
11 In Progress Las Palmas & Recreation Parks Generator Project 150,000 12 In Progress City Mobile App - Virtual San Fernando 148,200 13 In Progress Feasibility Study - New City Park Space 50,000 14 Planning Stage Sidewalk Repairs 1,071,839
15 Planning Stage First Time Homebuyer Support & Rehab Loan Revolving Fund 100,000
16 Planning Stage Las Palmas HVAC Project 400,000
17 Planning Stage Citywide Curb Repainting 200,000
18 Planning Stage City Hall Beautification 100,000
19 Planning Stage Las Palmas Server Room Transition 50,000 20 Planning Stage Wi-Fi at Las Palmas & Recreation Parks w/Computer Rooms 25,000
Total $ 5,818,339
10 






 

 

 
January 6, 2025 Special & Regular Meeting Page 382 of 814 EXHIBIT "2"
RES. NO. 8318
FUND
NO. FUND NAME
Actual
Beginning
Balance
July 1, 2023
Adjusted
Revenues
FY 2023-2024
Adjusted
Expenditures
FY 2023-2024
Adjusted
Ending Balance
June 30, 2024
Proposed
Revenues
FY 2024-2025
Transfers
In
Total
Resources
Proposed
Operating
Expenditures
FY 2024-2025
Capital
Expense
Transfers
Out
Total
Requirements
Estimated
Ending Balance
June 30, 2025
General Fund:
001 General Fund $ 10,282,877 26,278,215 26,559,357 $ 10,001,735 $ 25,782,085 2,273,723 28,055,808 27,481,292 105,000 460,000 28,046,292 $ 10,011,251 Total General Fund: 10,282,877 $ 26,278,215 26,559,357 10,001,735 $ $ 25,782,085 $ 2,273,723 28,055,808 27,481,292 105,000 460,000 28,046,292 10,011,251 $ Special Revenue Funds:
002 Supplemental Law Enforcement Services $ 209,295 150,000 150,000 $ 209,295 $ 150,000 150,000 - 50,000 150,000 - 200,000 $ 159,295 007 Proposition "A" - Transit Development Fund $ 350,244 689,224 669,570 $ 369,898 $ 662,110 662,110 - 599,712 - 62,398 662,110 $ 369,898 008 Proposition "C" - Transit Development Fund $ 272,112 563,814 696,842 $ 139,084 $ 547,959 547,959 - 224,540 350,000 18,774 593,314 $ 93,729 009 Proposition "C" - Discretionary $ 21,305 - - $ 21,305 $ - - - - - - 21,305 -010 Grant Fund $ (8,501,763) 40,277,068 33,560,681 $ (1,785,376) $ - - - - - - (1,785,376) - $ 011 State Gas Tax Fund $ 674,693 - 674,693 $ 656,813 - $ 656,813 - 277,886 277,886 - 555,772 101,041 012 Measure R Fund $ 498,919 422,860 845,142 $ 76,636 $ 410,969 410,969 - 179,938 257,025 436,963 - $ 50,642 013 Traffic Safety Fund $ 12,603 2,500 - $ 15,103 $ 2,000 2,000 - 12,500 - 12,500 - $ 4,603 014 Cash In-Lieu of Parking $ 497,484 - - $ 497,484 $ - - - - - - 497,484 - $ 015 Local Transportation Fund (SB 325) $ (37,305) 37,305 - $ - $ 40,435 40,435 - - 37,935 37,935 - $ 2,500 016 Air Quality Management District Fund $ 172,842 28,000 - $ 200,842 $ 30,000 30,000 - - - - 230,842 - $ 017 Recreation Self Sustaining Fund $ (30,673) 315,660 310,763 $ (25,776) $ 252,800 252,800 - 226,602 - 226,602 - $ 422018 Retirement Fund $ 10,370,215 4,980,123 5,388,197 $ 9,962,141 $ 5,245,000 201,201 5,446,201 4,839,550 489,580 - 5,329,130 $ 10,079,212 019 Quimby Act Fees $ 33,844 - - $ 33,844 $ - - - - - - 33,844 - $ 020 State Asset Seizure $ 308 - - $ 308 -$ - - - - - - $ 308 021 Federal Asset Seizure $ 174 - - $ 174 -$ - - - - - - $ 174 022 STPL $ 246,806 246,806 - $ 0 $ - - - - - - - $ 0023 Measure W Fund - SCW Program $ 464,124 283,000 689,859 $ 57,266 $ 275,000 275,000 - 170,000 - 12,401 182,401 $ 149,865 024 Measure M Fund $ 388,535 450,000 709,777 $ 128,758 $ 465,765 465,765 - 450,000 - 450,000 - $ 144,523025 Road Maintenance and Rehab (SB1) $ 203,331 584,584 872,429 $ (84,514) $ 605,208 605,208 - 500,000 - 500,000 - $ 20,694026 Community Development Block Grant $ - 86,503 86,503 $ - $ - - - - - - - -$ 027 Street Lighting $ 469,156 325,000 345,388 $ 448,768 $ 325,000 325,000 - 199,155 - 31,269 230,424 $ 543,344 028 Measure H $ - 25,576 25,576 $ - $ 54,837 54,837 - 54,837 - 54,837 - -$ 029 Parking Maintenance Operations $ 340,919 204,550 338,049 $ 207,420 $ 210,050 - 210,050 229,768 50,000 35,052 314,820 $ 102,650 030 Mall Maintenance Operations $ (158,523) 53,000 (105,523) - $ $ 60,000 60,000 - - - - (45,523) - $ 032 Capital Outlay $ 1,483,638 1,427,290 - $ 56,348 $ - - - - - - 56,348 - $ 050 Pavement Fund $ 13,734 - - $ 13,734 $ - - - - - - 13,734 - $ 053 Community Investment Fund $ 28,507 35,000 35,000 $ 28,507 $ 10,000 10,000 - 10,000 - 10,000 - $ 28,507 055 Comm. Development Surcharge Fund $ 166,049 50,000 38,102 $ 177,947 $ 72,000 72,000 - 38,500 - 1,852 40,352 $ 209,595 094 Low Income Housing $ 3,416,646 700 108,865 $ 3,308,481 $ - - 107,009 - - 107,009 - $ 3,201,472 101 AB109 Task Force Fund $ 14,127 - - $ 14,127 $ - - - - - - 14,127 - $ 108 California Arts Council $ 4,330 25,000 29,330 $ - $ - - - - - - - -$ 109 National Endowment for the Arts $ 12,614 55,000 59,866 $ 7,748 $ - - - - - - 7,748 - $ 110 Operating Grants $ (775,907) 3,520,970 2,970,498 $ (225,435) $ - - - - - - (225,435) - $ 111 DUI Avoid Campaign $ 3,056 - - $ 3,056 $ - - - - - - 3,056 - $ 119 Office of Comm. Oriented Policing $ (12,053) 12,053 - $ 0 $ - - - - - - - $ 0 120 ABC Alcohol Beverage Control Grant $ - - - $ - $ - - - - - - - -$ 121 American Rescue Plan Act $ 4,311,740 4,311,740 - $ (0) $ - - 11,937 - - 11,937 - $ (11,937) Total Special Revenue Funds: 14,490,434 $ $ 53,852,183 $ 54,590,967 $ 13,751,651 $ 10,075,946 201,201 10,277,147 7,061,934 1,814,960 1,079,212 9,956,107 $ 14,072,691

CITY OF SAN FERNANDO CITY OF SAN FERNANDO
11 






 

 

 
January 6, 2025 Special & Regular Meeting

EXHIBIT "2"
RES. NO. 8318
FUND
NO. FUND NAME
Actual
Beginning
Balance
July 1, 2023
Adjusted
Revenues
FY 2023-2024
Adjusted
Expenditures
FY 2023-2024
Adjusted
Ending Balance
June 30, 2024
Proposed
Revenues
FY 2024-2025
Transfers
In
Total
Resources
Proposed
Operating
Expenditures
FY 2024-2025
Capital
Expense
Transfers
Out
Total
Requirements
Estimated
Ending Balance
June 30, 2025

CITY OF SAN FERNANDO CITY OF SAN FERNANDO
Enterprise and Internal Service Funds:
006 Self Insurance $ 410,334 3,842,837 4,010,000 $ 243,171 $ 2,300,106 145,000 2,445,106 2,393,179 - 2,393,179 - $ 295,098 041 Equipment Maintenance/Replacement $ 934,737 842,025 817,531 $ 959,231 $ 687,308 100,000 787,308 529,682 184,641 714,323 - $ 1,032,217 043 Facility Maintenance $ (111,933) 1,855,361 1,743,428 $ 1,608,000 - $ 148,667 1,756,667 1,724,807 - 1,724,807 - $ 31,860 070 Water $ 4,023,809 5,750,948 9,147,669 $ 627,088 $ 5,785,000 5,785,000 - 4,212,347 483,430 841,788 5,537,565 $ 874,523 072 Sewer $ 3,908,052 4,200,729 4,606,148 $ 3,502,633 $ 4,200,000 4,200,000 - 3,026,490 2,737,981 473,728 6,238,199 $ 1,464,434 073 Refuse/Environmental $ 43,120 - - $ 43,120 $ - - 38,000 - - 38,000 - $ 5,120 074 Compressed Natural Gas $ 104,168 169,000 113,426 $ 159,742 $ 202,750 202,750 - 160,485 - 13,863 174,348 $ 188,144 $ 9,312,287 $ 16,660,900 $ 20,438,202 $ 5,534,985 $ 14,783,164 393,667 15,176,831 12,084,990 3,406,052 1,329,379 16,820,421 $ 3,891,395 TOTAL ALL CITY FUNDS: 34,085,598 $ 96,791,298 101,588,526 $ 29,288,370 $ 50,641,195 2,868,591 53,509,786 46,628,216 5,326,012 2,868,591 54,822,820 $ 27,975,337 Total Enterprise and Internal Service Funds:
12 






 

 

 
January 6, 2025 Special & Regular Meeting

EXHIBIT "3"
RES. NO. 8318
Personnel Operating
Capital
Expenses
Internal
Svs. Chrg. Total Budget
001 General Fund 17,750,841 6,978,391 105,000 3,212,060 28,046,292 $ 17,750,841 $ 6,978,391 $ 105,000 $ 3,212,060 $ 28,046,292 Personnel Operating
Capital
Expenses
Transfers
Out Total Budget
002 SLESF - - 200,000 - 200,000
007 Proposition A 71,501 590,609 - 662,110 -
008 Proposition C 243,314 - 350,000 593,314 -
009 Proposition C - Discretionary - - - - -
010 Capital Grants - - - - -
011 State Gas Tax 305,772 - 250,000 - 555,772
012 Measure R 179,938 - 257,025 436,963 -
013 Traffic Safety - - - 12,500 12,500
014 Cash In-Lieu of Parking - - - - -
015 Local Transportation - - 37,935 - 37,935
016 AQMD - - - - -
017 Recreation Self Sustaining 75,222 151,380 - 226,602 - 018 Retirement 4,829,550 10,000 489,580 - 5,329,130
019 Quimby Act - - - - -
020 State Asset Seizure - - - - -
021 Federal Asset Seizure - - - - -
022 STPL - - - - -
023 Measure W - 12,401 170,000 182,401 -
024 Measure M - 450,000 - 450,000 -
025 Road Maintenance and Rehab Act - 500,000 - 500,000 - 026 CDBG - - - - -
027 Street Lighting 82,905 147,519 - 230,424
028 Measure H - 54,837 - - 54,837
029 Parking and Maintenance Operations 130,968 133,852 50,000 314,820 030 Mall Maintenance Operations - - - - -
032 Capital Outlay Fund - - - - -
050 Pavement Fund - - - - -
053 Community Investment Fund - 10,000 - - 10,000
055 Comm. Dev. Surcharge Fund - 40,352 - - 40,352
094 Low/Mod Income Housing Fund 32,009 75,000 - 107,009 - 101 AB109 Task Force Fund - - - - -
108 California Arts Council - - - - -
109 National Endowment for the Arts - - - - -
110 Operating Grants - 11,937 - - 11,937
111 DUI Avoid Campaign - - - - -
119 Office of Comm. Oriented Policing - - - - -
120 Alcohol Beverage Control Grant - - - - -
121 American Rescue Plan Act Fund - - - - -
Total Special Funds 5,222,155 1,966,911 1,814,960 952,080 9,956,107

CITY OF SAN FERNANDO

GOVERNMENTAL, SPECIAL AND PROPRIETARY FUNDS
FISCAL YEAR 2024-2025
The total budget for Governmental, Special and Proprietary Funds. This summary provides an overview of each fund's budget in each of the four main categories: Personnel, Maintenance and Operating Expenses (M & O), Capital/Transfers, and Internal Service Charges.

Special Funds
Governmental Funds

SUMMARY OF APPROPRIATIONS BY FUND - BY TYPE
Total General Fund
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January 6, 2025 Special & Regular Meeting Page 385 of 814 EXHIBIT "3"
RES. NO. 8318

CITY OF SAN FERNANDO

GOVERNMENTAL, SPECIAL AND PROPRIETARY FUNDS
FISCAL YEAR 2024-2025

SUMMARY OF APPROPRIATIONS BY FUND - BY TYPE
Personnel Operating
Capital
Expenses
Internal
Svs. Chrg. Total Budget
006 Self Insurance Fund 2,393,179 - - 2,393,179 -
041 Equipment Maint/Replacement 232,772 280,150 184,641 16,760 714,323 043 Facility Maintenance 827,897 718,555 178,355 - 1,724,807 070 Water 2,296,799 2,330,555 483,430 426,781 5,537,565 072 Sewer 830,472 2,468,829 2,737,981 200,918 6,238,199 073 Refuse - 38,000 - - 38,000
074 Compressed Natural Gas 36,362 136,063 - 1,923 174,348 Total Proprietary Funds 4,224,302 8,365,331 3,406,052 824,737 16,820,421 $ 27,197,298 $ 17,310,633 $ 5,326,012 $ 4,988,876 $ 54,822,820 Proprietary Funds
Total Citywide Expenditures
Personnel
50%
Operating
31%
Capital
Expenses
10%
Internal
Svs. Chrg.
9%
Citywide Expenses by Type
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January 6, 2025 Special & Regular Meeting Page 386 of 814 EXHIBIT "4"
RES. NO. 8318
General Fund 2021 2022 2023 2024 2025
Revenue Actual Actual Actual Adjusted Proposed
Property Taxes 3,149,176 3,198,090 4,329,484 3,245,000 4,124,081 Sales and Other Taxes 13,141,929 15,404,302 15,704,741 15,684,475 15,671,923 Licenses and Permits 361,279 337,429 506,341 418,500 380,000 Fines and Forfeitures 498,845 433,689 418,240 444,000 425,000 Interest & Rental Income 581,430 65,778 591,106 701,761 705,000 From Other Agencies 2,818,554 2,964,015 3,142,765 2,853,000 3,452,500 Charges for Service 2,047,671 2,110,888 2,034,443 2,311,479 2,689,804 Miscellaneous Revenue 40,621 50,426 50,689 50,500 55,000 Other Revenue 2,272,556 512,186 577,233 569,500 552,500 Total Revenue $ 24,912,062 $ 25,076,804 $ 27,355,041 $ 26,278,215 $ 28,055,808

CITY OF SAN FERNANDO

GENERAL FUND
SUMMARY OF REVENUE BY TYPE - 5 YEAR HISTORY
FISCAL YEAR 2024-2025
Property Taxes
15%
Sales and Other Taxes
56%
Licenses and
Permits
1%
Fines and
Forfeitures
2%
Interest &
Rental Income
2%
From Other Agencies
12%
Charges for
Service
10%
Miscellaneous
Rev.
>1% Other
Revenue
2%
15 






 

 

 
January 6, 2025 Special & Regular Meeting Page 387 of 814 EXHIBIT "5"
RES. NO. 8318
Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-101 City Council 92,500 154,757 - 20,832 268,089
01-105 Administration 661,188 32,393 76,081 - 769,662
01-106 Personnel - - - - -
01-107 Economic Development 267,609 56,600 26,984 - 351,193 01-110 City Attorney 275,625 - - 275,625 -
01-112 Labor Attorney - - - - -
01-500 Fire Services - Contract - 3,350,000 - - 3,350,000 Total City Manager's Office 1,083,554 3,807,118 123,897 - 5,014,569 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-115 City Clerk 345,670 37,444 43,635 - 426,749
01-116 Elections 63,000 - - 63,000 -
Total City Clerk Department 345,670 100,444 43,635 - 489,749 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-130 Finance 766,275 214,514 103,253 - 1,084,042
01-133 Human Resources 459,014 56,435 70,554 - 586,003
01-135 Information Technology 182,735 713,719 22,357 - 918,811 01-180 Retirement Health Premiums 1,500,000 - - - 1,500,000 01-190 Non-Departmental 448,555 388,978 467,418 - 1,304,951 01-112 Labor Attorney 79,375 - - 79,375 -
Total Administrative Services 3,356,579 1,453,021 663,582 - 5,473,182 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-140 Building and Safety 145,546 298,761 20,330 - 464,637 01-150 Planning/Administration 487,560 50,400 43,887 - 581,847 01-152 Community Preservation 541,215 45,100 121,891 - 708,206 01-155 Low/Moderate Income Housing 5,500 146,150 - 25,196 176,846 Total Community Development 1,320,471 399,761 211,304 - 1,931,536 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-222 Police Admin 1,147,002 257,249 214,905 - 1,619,156 01-224 Detectives 813,091 26,116 222,825 - 1,062,032
01-225 Patrol 6,322,046 112,890 990,513 - 7,425,449
01-226 Reserves/Explorers 75,665 13,350 23,953 - 112,968 01-230 Community Service 243,851 315 50,478 - 294,644
01-250 Emergency Services - 5,250 - - 5,250
Total Police Department 8,601,655 415,170 1,502,674 - 10,519,499

CITY CLERK

CITY MANAGER'S OFFICE

COMMUNITY DEVELOPMENT

ADMINISTRATIVE SERVICES
POLICE

CITY OF SAN FERNANDO

GENERAL FUND

SUMMARY OF APPROPRIATIONS BY DIVISION - BY TYPE
FISCAL YEAR 2024-2025
The total budget for each General Fund division, by department. This summary provides an overview of each division's budget in each of the four main categories: Personnel, Maintenance and Operating Expenses (M & O), Capital/Transfers, and Internal Service Charges.
16 






 

 

 
January 6, 2025 Special & Regular Meeting Page 388 of 814 EXHIBIT "5"
RES. NO. 8318

CITY OF SAN FERNANDO

GENERAL FUND

SUMMARY OF APPROPRIATIONS BY DIVISION - BY TYPE
FISCAL YEAR 2024-2025
The total budget for each General Fund division, by department. This summary provides an overview of each division's budget in each of the four main categories: Personnel, Maintenance and Operating Expenses (M & O), Capital/Transfers, and Internal Service Charges.

Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-310 Administration 549,736 228,727 105,000 72,856 956,319 01-311 Street Maintenance 634,934 151,568 177,292 - 963,794 01-312 Graffiti Removal 46,335 12,520 10,273 - 69,128
01-343 Street Sweeping 36,435 - - 36,435 -
01-346 Streets, Trees, & Parkways 138,557 10,500 23,047 - 172,104 01-370 Traffic Safety 162,760 87,208 81,819 - 331,787
01-371 Traffic Signals - - - - -
Total Public Works 1,532,322 526,958 105,000 365,287 2,529,567 Personnel Operating
Capital
Expenses
Internal Svc.

Chrg. Total Budget
01-420 Administration 296,707 66,617 48,414 - 411,738
01-422 Community Services 351,260 17,450 61,291 - 430,001 01-423 Recreation 708,719 20,173 163,754 - 892,646
01-424 Cultural Arts and Special Events 171,680 153,904 - 28,222 353,806 Total Recreation & Comm Services 1,510,590 275,920 - 301,681 2,088,191 TOTAL GENERAL FUND 17,750,841 $ 6,978,391 $ 105,000 $ 3,212,060 $ 28,046,292 $ *Excludes Special Revenue and Enterprise Funded expenditures.

RECREATION & COMM SERVICES

PUBLIC WORKS
Personnel
63%
Operating
25%
Internal Svc. Chrg.
12%
General Fund Expenses by Type
17 






 

 

 
January 6, 2025 Special & Regular Meeting Page 389 of 814 Section VI.

Capital Improvement
Program
Fiscal Year 2024-2025
&
Fiscal Year 2025-2026

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January 6, 2025 Special & Regular Meeting Page 390 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Capital Improvement Program
Project Status (FY2024-25 and FY2025-26)
Road Infrastructure Projects
Project
Number Project Name Program Year Strategic Goals
FY2024-25 FY2025-26
0560 Phase 3:Annual Street
Resurfacing Project $2,411,228 TBD VI.2.a – Street Resurfacing 0560 Phase 4:Annual Street
Resurfacing Project $1,255,208 TBD VI.2.a – Street Resurfacing 0175 Phase 2: Bus Shelter
Project $313,520 One Time V.5 – Beautify and Update Bus Stops 0550/0551 Pacoima Wash
Bikeway Project $4,392,491 V.7 – Improve City’s Trail Network 0567 Phase 2: Pacoima
Wash Bikeway Project $5,773,530 V.7 – Improve City’s Trail Network 0510 Citywide Traffic Signal
Synchronization
Project
$982,250 One Time V – Reducing Traffic Congestion
0562 HSIP Cycle 8 Traffic
Signal Improvements $1,721,227 One Time V – Reducing Traffic Congestion 0847 Carlisle Green Alley
Project $3,482,535
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
0671
Pioneer Park
Playground
Renovations Project
$447,961
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
0156 Las Palmas Park
Revitalization Project $3,703,261
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
TBD Sidewalk Repair
Project $500,000 TBD
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
0525 Fixed Route ADA
Improvements Project $833,000 One Time V – Reducing Traffic Congestion, V.3 – Pedestrian-focused 19 






 

 

 
January 6, 2025 Special & Regular Meeting Page 391 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
TBD Parking Meter
Upgrade Project $150.000 TBD
V – Reducing Traffic Congestion,
V.3 – Pedestrian-focused
Improvements, IV – Water
Quality, V1.2.a – Street
Resurfacing
Water System Projects
Project
Number Project Name Program Year Strategic Goals
FY2024-25 FY2025-26
0716 Reservoir 4
Replacement Project $7,702,901 One Time IV.3 – Water Storage Improvements 0857 Nitrate Treatment
System: Well 2A $6,777,984 TBD IV.3.e – Continue to use 100% local groundwater supply TBD Water Master Plan $100,000 Every Five
years
Water Master Plan Water System
Assesment
TBD Water and Sewer Rate
Study $50,000 Every Five years Water & Sewer Rate Study TBD Lead Service
Replacement Program $50,000 $50,000 Lead Service Replacement Program TBD Meter Replacement
Program ON GOING $85,000 $85,000 Meter Replacement Program - ON GOING TBD Fire Hydrant Upgrade
Program – ON GOING $50,000 $50,000
Fire Hydrant Upgrade Program –

ON GOING
Sewer System Projects
Project
Number Project Name Program Year Strategic Goals
FY2024-25 FY2025-26
TBD City-Wide CCTV
Project $150,000 TBD Sewer Line Monitoring
TBD Sanitary Sewer Master
Plan Project $250,000 Every Five years Sewer Study
TBD Sewer Line
Replacement Project $1,095,000 TBD Sewer Line Replacement

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January 6, 2025 Special & Regular Meeting Page 392 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Road Infrastructure
Program
Fiscal Year 2024-2025
&
Fiscal Year 2025-2026

21 






 

 

 
January 6, 2025 Special & Regular Meeting Page 393 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Phase 3: Annual Street Resurfacing Project
Program Years: FY2024-25
Strategic Goals: VI.2.a – Street Resurfacing
Project: 0560

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
SB1 025-3623-0560 $715,000 $350,000
Measure R 012-3210-0560 $145,000
Measure M 024-3210-0560 $345,000
Prop C 008-3210-0000 $200,000
State Gas Tax 011-3850-0560 $144,242
Capital Outlay 032-3970-0560 $101,908
STP-L 022-3664-0560 $159,313
ARPA 121-3668-3689 $250,000
Subtotals from previous and new
Fiscal Years:
$2,060,463 $350,000
Total Sources (Phase 3): $2,411,228
USES
Activity Account Number Cost
Design 012-311-0560-4600 $59,759
Construction Management 012/032-311-0560-4600 $191,260
Construction – Phase 3 including
Optional Work
025/110/024/011-311-0560-4600 $1,800,174
Contingency 008/022-311-0560-4600 $360,035

Total Uses: $2,411,228
Project Description: Phase 3 of the Annual Street Resurfacing Project will focus on approximately two miles of streets that are moderately-to-significantly deteriorated with cracks and potholes, so a more robust three-step slurry seal process will be performed. These are streets that typically require an overlay treatment, which involves cold milling existing asphalt and placement of new asphalt. This three-step process involves multiple layers of asphalt slurry that help to fill, level, and create a more acceptable travel surface to the road at a significant reduction in price, when compared to traditional overlays.

Schedule: Construction has been awarded. Construction will begin June/July 2024 and be completed by October 2024.
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January 6, 2025 Special & Regular Meeting Page 394 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Phase 4: Annual Street Resurfacing Project
Program Years: FY2024-25
Strategic Goals: VI.2.a – Street Resurfacing
Project: 0560

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
(estimated)
SB1 025-3623-0560 $150,000 $600,000
Measure R 012-3210-0560 $255,000 TBD
Measure M 024-3210-0560 $450,000 TBD
Prop C 008-3210-0000 $350,000 TBD
Pavement Management Fund 050-3800-0000 $13,734 0

Total Sources (FY 2024-25): $1,218,734
USES
Activity Account Number Cost
Pavement Design/Construction
Management
012/008-311-0560-4600 $265,208
Street Construction 024/025/008/050-311-0560-4600 $863,526 Contingency 008-311-0560-4600 $90,000

Total Uses: $1,218,734
Project Description: The project will consist of 2-Step and 3-Step Slurry Seal treatments. It has yet to be determined the total miles of streets that will be treated.

Schedule: Design phase for the project is expected to begin in August 2024. Bid process expected begin in October 2024 with construction kicking off in January 2025.

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January 6, 2025 Special & Regular Meeting Page 395 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Phase 2 Bus Shelter Project
Program Years: FY2024-25
Strategic Goals: V.5 – Beautify and Update Bus Stops
Project: 0175

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
FTA 5309 Grant 010-3686-0175 $250,816 $0
Prop C 008-3686-0175 $62,704 $0
Subtotals from previous and new Fiscal
Years:
$313,520 $0
Total Sources: $313,520
USES
Activity Account Number Cost
Construction 010-311-0175-4600 $250,816
Match requirement 008-313-0175-4600 $62,704
Total Uses: $313,520
Project Description: The City is using the remainder of FTA funds left over from the Phase 1 Bus Shelter project to upgrade approximately eight (8) bus stops by adding shade structures and other bus stop modifications to improve the quality and comfort of passengers waiting for the bus.

Schedule: Procurement process for contractor will be completed by June 2024. Construction of new shade structures and bus stop improvements will be completed by Spring 2025. 24 






 

 

 
January 6, 2025 Special & Regular Meeting Page 396 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Pacoima Wash Bikeway Project
Program Years: FY 2024-25
Strategic Goals: V.7 – Improve City’s Trail Network
Project: 0550/0551/0549/0647

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
CMAQ 010-3686-0549 $1,513,000 $0
ATP Cycle 3 010-3686-0550 $973,000 $0
AQMD/MSRC AB2726 010-3686-0551 $354,000 $0
Measure R 012-3210-0551 $398,000 $0
Measure M 024-3210-0551 $217,000 $0
SMMC Grant 010-3686-0647 $937,491 $0
Caltrans Grant (Assemblywoman Luz
Rivas)
010-3686-0567 $2,647,432

Subtotals from previous and new Fiscal
Years: $7,039,923 $0
Total Sources: $7,039,923
USES
Activity Account Number Cost
Construction (Toro) 010/012/024-311-XXXX-4600 $6,172,658 Construction Management (Willdan) 010/012/024-311-XXXX-4600 $777,939 Studio-MLA 010/012/024-311-XXXX-4600 $89,326

Total Uses: $7,039,923
Project Description: Construction of new bike path that extends a 1.34-mile length of the Pacoima Wash within the City of San Fernando, from 4th Street to 8th Street. It will also include a pedestrian/bike bridge over the Pacoima Wash at 8th Street, new fencing, lighting, wayfinding signage, and a bioretention swale.

Schedule: Construction is 85 percent complete. Scheduled to be 100 percent complete in August 2024. 25 






 

 

 
January 6, 2025 Special & Regular Meeting Page 397 of 814

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Pacoima Wash Connect Bikeway Project (Phase 2)
Program Years: FY2024-25
Strategic Goals: V.7 – Improve City’s Trail Network
Project: 0567

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
State Budget Allocation
(Assemblywoman Luz Rivas)
010-3656-0567 $5,773,530 $0
$0
Subtotals from previous and new Fiscal
Years:
$5,773,530 $0
Total Sources: $5,773,530
USES
Activity Account Number Cost
Design 010-311-0567-4600 $250,000
Construction Management, Inspections 010-311-0567-4600 $300,000 Construction 010-311-0567-4600 $5,200,000
Contingency 010-311-0567-4600 $780,000
On-Call Engineer Administration 010-311-0567-4600 $23,530

Total Uses: $5,773,530
Project Description: A new bridge along west bank of the Pacoima Wash on Foothill Blvd. between Griswald and Eighth Street; New bikeway along the east bank of the Pacoima Wash from Eighth Street to Foothill Blvd; Solar lights along path; Decorative gate entrances; Landscaping.

Schedule: Procure consultant to design project by October 2024 and complete design by June 2025. 26 






 

 

 
January 6, 2025 Special & Regular Meeting Page 398 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Citywide Traffic Signal Synchronization Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion
Project: 0510

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
Prop C 25% Grant 009-3686-0510 $775,376 $0
Measure M 024-3210-0510 $16,884 $0
Subtotals from previous and new Fiscal
Years:
$792,260 $0
New Funds (FY 24-25)
Street Lighting Fund 027-3110-0000 $190,000 $0

Subtotals from new funding: $190,000 $0
Total Sources: $982,250
USES
Activity Account Number Cost
Design (Completed) $0
Construction Engineering 009/024-371-0510-4600 $95,625
Construction 012/024-371-0510-4600 $853,124
Project Administration 012/024-371-0510-4600 $33,501
Total Uses: $982,250
Project Description: The proposed project will improve the flow of traffic along two major northsouth arterials and four major east-west arterials within the City as well as improve the efficiency of LACMTA bus line operations by providing bus improvements that will reduce traffic queuing.

The project consists of the synchronization of 35 signalized intersections along the following arterials within the City of San Fernando: Truman Street, Hubbard Street, Maclay Avenue, Glenoaks Boulevard, Brand Boulevard and San Fernando Mission Boulevard.

Schedule: Award construction contract August 2024; begin construction in September 2024; complete project March 2025.
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January 6, 2025 Special & Regular Meeting Page 399 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: HSIP Cycle 8 Traffic Signal Improvements
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion
Project: 0562

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
HSIP Grant 010-3686-0562 $1,549,176 $0
Measure M 024-3210-0562 $30,481 $0
Measure R 012-3210-0562 $95,000 $0

Total Sources: $1,674,657
USES
Activity Account Number Cost
Construction Management/Inspection/
Testing/Labor Compliance
010-311-0562-4600 $245,984
Construction 010-311-0562-4600 $1,229,430
Construction Contingency 010/012/024/-311-0562-4600 $122,943 Staff Oversight/Grant Administration 012/024-311-0562-4600 $61,000

Total Uses: $1,659,357
Project Description: The project includes the installation of larger signal heads, additional street lighting and protected left turn signal phases where left turns currently exist and all appurtenant work necessary to have a fully functional system. A total of nine intersection form part of this project. The intersections include: First Street at Hubbard Avenue; First Street at N Maclay Avenue; San Fernando Road at N Brand Boulevard; San Fernando Road at N Maclay Avenue; San Fernando Road at Hubbard Avenue; Truman Street at Wolfkskill Street; Truman Street at N Brand Boulevard; Truman Street at N Maclay Avenue and Truman Street at Hubbard Avenue.

Schedule: Design is complete for this project. Expecting to receive E76 from Caltrans by September 2023. Construction contract will be awarded by December 2023. Construction will be completed by Fall 2024.

28 






 

 

 
January 6, 2025 Special & Regular Meeting Page 400 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Carlisle Green Alley Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0847

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2025-26
Funds
CNRA – Urban Greening Grant 010-3683-0847 $3,482,535 $0

Total Sources: $3,482,535
USES
Activity Account Number Cost
Design/Construction
Management/Inspection
010-310-0847-4260 $400,000
Construction 010-310-0847-4600 $3,082,535

Total Uses: $3,482,535
Project Description: The Carlisle Green Alley project transforms an underutilized alley (Carlisle Street) into a new linear greenspace that provides multiple benefits to residents and fulfills the City's goals for resiliency, climate adaptation, and active transportation. This project will include permeable surfaces for groundwater infiltration, trees and native landscaping, a clear bikeway, bioswales, a dedicated pedestrian pathway, and intersection improvements that encourage more walking and biking trips through San Fernando. The transformation of the alley will also address long-standing issues of blight and neglect often associated with alleys, and provide key connections to activity centers such as parks, churches, schools, and the Downtown San Fernando Mall. The project also delivers on a citywide planning effort to green adjacent public parking lots by installing trees and vegetated bioswales in the parking lot at Carlisle and Pico Streets.

Schedule: Design expected to start in second half of 2023. Construction expected to begin by Fall 2024 and be completed by Summer 2025.

29 






 

 

 
January 6, 2025 Special & Regular Meeting Page 401 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Pioneer Park Playground Renovation Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0671

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2025-26
Funds
Playground Grant 010-3697-0671 $192,905 $0
ARPA 121-3668-3689 $254,961 $0

Total Sources: $447,866
USES
Activity Account Number Cost
Design/Construction
Management/Inspection $0
Construction 010/121-423-3643-4600 $447,961

Total Uses: $447,961
Project Description: The Pioneer Park Playground Renovation Project will replace the existing dilapidated play equipment with new ADA accessible inclusive play equipment. In addition, the project will add shading and an outdoor exercise equipment area to the footprint.

Schedule: Currently under design with design to be completed during June 2024. Construction is expected to start in July 2024 and completed in October 2024. 30 






 

 

 
January 6, 2025 Special & Regular Meeting Page 402 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Las Palmas Park Revitalization Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0156

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2025-26
Funds
CNRA 010-3692-0156 $3,703,261 $0

Total Sources: $3,703,261
USES
Activity Account Number Cost
Design/Construction
Management/Inspection
010-422-0156-4600 $0
Construction 010-422-0156-4600 $3,703,261

Total Uses $3,703,261
Project Description: The Revitalization Project includes addition of Multipurpose Athletic Field; (Splash Pad; Tennis/Pickleball Court; Sports Field & Park Lighting.

Renovations of: Play Area; Basketball Court; Baseball Fields; Walking Paths; Picnic Shelters; Outdoor Exercise Equip; Restroom/Concession Bldg.

Schedule: Currently under design with design to be completed during December 2024. Project bid and award will occur January through March 2025. Construction is expected to begin in April 2025 and completed in December 2025.
31 






 

 

 
January 6, 2025 Special & Regular Meeting Page 403 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: City Sidewalk Repair Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0866

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2025-26
Funds
ARPA 121-3668-3689 $500,000 TBD
TDA Article 3 Funds 015-3695-0866 $37,935 TBD

Total Sources: $537,935
USES
Activity Account Number Cost
Design/Construction
Management/Inspection
015/121/311-0866-4600 $39,800
Construction Management 121-311-0866-4600 $21,735
Inspect/Labor Compliance/Testing 121-311-0866-4600 $38,600 Construction 121-311-0866-4600 $398,000
Contingency 121-311-0866-4600 $39,800

Total Uses: $537,935
Project Description: There are five options for the Sidewalk Project, meeting the $500,000 budget. All five options include wheelchair and sidewalk repairs on San Fernando Road, from Brand Blvd. and Chatsworth Drive, stemming from claim against the City.

Project Options:

1. School side of O’Melveny Elementary School, San Fernando Elementary School, SF Early Education Center and LA County Court.

2. Both sides of Chatsworth Drive, O’Melveny Elementary School.

3. Both sides of Mott Street and O’Melveny Ave., San Fernando Elementary Schools, SF Early Education Center and O’Melveny Elem. School.

4. LA County Court and Parking lot.

5. Various locations, not including schools or Court.

Schedule: Schedule is pending location identification. Once selected, work will be completed before the end of Fiscal Year 2024-25.

32 






 

 

 
January 6, 2025 Special & Regular Meeting Page 404 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Fixed Route ADA Sidewalk Improvements Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: 0525

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover FY2025-26
Enhanced Mobility for Seniors Grant
(5310)
010-3686-0525 $750,000 $0
STP-L Funds 022-3662/3664/-0000 $83,333 $0

Total Sources: $833,333
USES
Activity Account Number Cost
Design 010-311-0525-4600 $30,864
Construction 010-311-0525-4600 $617,284
Construction Contingency 010-311-0525-4600 $61,728
Construction Engineering 022/010-311-0525-4600 $92,593
Project Administration 010-310-0525-4600 $30,864

Total Uses: $833,333
Project Description: The Project is located at and immediately around three main intersections within the City. The three intersections are:
• Seventh Street and Harding Avenue
• Hubbard Street and Truman Street
• Truman Street between Brand Boulevard and Maclay Street The Project consists of bringing the pedestrian walkways within the stated locations into ADA compliance by making improvements to or installing new curb cuts, sidewalks, accessible pedestrian ramps, wheelchair ramps, drive approaches, and tree parkway.

Schedule: Between July 2024 and September 2024, RFP will be released and construction contract awarded. Construction will begin in October 2024 and is scheduled to complete in January 2025.

33 






 

 

 
January 6, 2025 Special & Regular Meeting Page 405 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Parking Meter Upgrade Project
Program Years: FY2024-25
Strategic Goals: V – Reducing Traffic Congestion, V.3 – Pedestrian-focused Improvements, IV – Water Quality, V1.2.a – Street Resurfacing
Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2023-24
Carryover
FY2024-25
Funds
Parking and Maintenance
Operations
029-3850-0000 $100,000 $50,000

Total Sources: $150,000
USES
Activity Account Number Cost
Purchase and Installation of Meters 029-335-XXXX-4600 $150,000

Total Uses: $150,000
Project Description: Upgrade parking meters in Downtown Mall area, and the meters around courthouse that were not upgraded during phase one of the project, to smart meters.

Schedule: Project will kick-off in July 2024.
34 






 

 

 
January 6, 2025 Special & Regular Meeting Page 406 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Water System
Capital Improvement
Program
Fiscal Year 2024-2025
&
Fiscal Year 2025-2026
35 






 

 

 
January 6, 2025 Special & Regular Meeting Page 407 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Reservoir 4 Replacement Project
Program Years: FY2024-25
Strategic Goals: IV.3 – Water Storage Improvements
Project: 0716

SOURCES
Fund Account Number Allocation
Carryover
from Previous
Years
FY2024-25
Funds
State of California Funding - DWR 010-3686-0716 $5,000,000 $0 Water Fund 070-3686-0716 $2,702,901 $0
Subtotals from previous and new
Fiscal Years:
$7,702,901 $0
Total Sources: $7,702,901
USES
Activity Account Number Cost
DWR Grant Administration Fee 010-385-0716-4600 $200,000 Grant Match Requirement 070-385-0716-4600 $50,000
Design and Specifications 010-385-0716-4600 $545,345
Construction Management 010-385-0716-4600 $427,746
Construction 010/070-385-0716-4600 $5,890,000
Contingency (10%) 010/070-385-0716-4600 $589,000
Total Uses: $7,702,091
Project Description: This project will replace an existing 1MG concrete reservoir with a new

1.1MG rectangular reservoir. The existing Upper Reservoir is a partially buried, circular reinforced concrete reservoir that was damaged due to seismic activity and has been operating at reduced capacity to avoid leakage. Due to this damage, the reservoir needs to be replaced to protect the public from catastrophic failure during major earthquake or natural disaster, provide increased operational flexibility, and effectively meet water demands.

Schedule: Construction is estimated to be completed by late part of June 2024 or early July 2024

36 






 

 

 
January 6, 2025 Special & Regular Meeting Page 408 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Nitrate Treatment System – Well 2A
Program Years: FY2024-25 and FY2025-26
Strategic Goals: IV.3.e – Continue to use 100% local groundwater supply Project: 0857

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
State Budget Allocation (Senator
Robert Hertzberg
010-3686-0857 $0 $7,000,000
Subtotals from previous and new
Fiscal Years:
$0 $7,750,000
Total Sources: $7,750,000
USES
Activity Account Number Cost
IX Treatment System – Engineering
and Design IX Treatment System for
Well 2A
010-385-0857-4270 $500,000
IX Treatment System – Construction
for IX Treatment System for Well 2A
010-385-0857-4600 $5,000,000
IX Treatment System – Construction
Management for Well 2A
010-385-0857-4600 $500,000
Total Uses: $6,000,000
Project Description: The second phase of the nitrate treatment system at Well 3 will allow for all four wells in the City’s water system to operate and ensure resiliency and a consistent water supply. The ion exchange treatment technology is the same that was developed and installed successfully for Well 7A in 2018. The new system will be installed next to the existing Well 7A system. The two systems combined can treat all the water extracted from Well 3 and Well 7A. A new system is planned for Well 2A. This will require system modifications and additional pipe line extensions to allow the use of a blending plan along with the operational treatment system.

Schedule: Well 3 IX Treatment System was completed and fully operational on March 2024. The timeline for installing and implementing a blending plan along with the IX Treatment System for Well 2A is: Design firm on board (by September 2024); Complete design (by January 2025); Secure additional funds based on completed design (by June 2025); Complete construction and system operational - 12-18 months (by December 2026). The Funding needed to complete the Well 2A project will be approximately $2,250,000.
37 






 

 

 
January 6, 2025 Special & Regular Meeting Page 409 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Water Master Plan and Water Utility Rate Study
Program Years: FY2024-25 & FY2025-26
Strategic Goals: Infrastructure Improvements Analysis and Assessment Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Water Fund 070-3810-0000 $150,000 $0

Total Sources: $150,000
USES
Activity Account Number Cost
Develop Water Master Plan 070-385-XXXX-4260 $100,000
Conduct Water Utility Rate Study 070-385-XXXX-4260 $50,000

Total Uses: $150,000
Project Description: The Water Master Plan and Water & Sewer Rate Study will assess and provide a holistic and forward-thinking strategy that outlines the long term vision and actions necessary to manage a community’s water resource. It serves as a roadmap for asset owners and utilities to ensure the sustainable use and protection of water sources. Through the use of computer modeling and field data, the master plan covers the entire distribution system, provides a comprehensive overview of the system functions, and includes where improvements are needed based on assessments of the system’s capacity and reliability. It will evaluate hydraulic performance and capacity, evaluate the City’s water storage and source of supply, and recommend a proactive and manageable utility capital improvement program for the next 10 years. Previous Water Master Plan was conducted in 1969. Water Utility Standards recommends a Water Master Plan be conducted every 10 years.

The Water and Sewer Rate Study will allow the opportunity to evaluate the current set rates to help set a baseline rate adjustments if needed to help sustain the water system and its future capital infrastructure needs.

Schedule: Starting July 2024 will be the RFP process and once awarded the completion of these studies and reports are anticipated to be completed by January 2025. 38 






 

 

 
January 6, 2025 Special & Regular Meeting Page 410 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Lead Service Line Replacement Program
Program Years: FY2024-25 and FY2025-26
Strategic Goals: Public Health - Replace lead service lines with copper lines to meet the State Drinking Water Requirements and EPA’s 2021 LCRR Rule to help minimize health concerns related to lead.

Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Water Fund 070-3810-0000 $50,000 $50,000

Total Sources: $100,000
USES
Activity Account Number Cost
New On Going Program to replace
lead service lines 070-385-XXXX-4260 $100,000

Total Uses: $50,000
Project Description: Replace lead service lines with copper lines to meet the State Drinking Water Requirements and EPA’s 2021 LCRR Rule to help minimize health concerns related to lead exposure.

Schedule: New EPA LCRR Rule effective date is October 16, 2024 requiring Water utilities to provide the State with an inventory list of all service line and houseline material inventory. Staff has completed the distribution section phase 1 and is currently working on houseline customer side pipeline material list to be completed before October 2024 completing phase 2. Phase 3 the replacement of identified lead service lines will begin November. 2024 and continue until all lead lines have been replaced. Deadline to complete all replacements is 10 years (i.e. October 2034). 39 






 

 

 
January 6, 2025 Special & Regular Meeting Page 411 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Sewer System
Capital Improvement
Program
Fiscal Year 2024-2025
&
Fiscal Year 2025-2026

40 






 

 

 
January 6, 2025 Special & Regular Meeting Page 412 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: City-Wide CCTV Project
Program Years: FY2024-25 & FY2025-26
Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Sewer Capital Fund 072-3745-0000 $150,000 $20,000

Total Sources: $170,000
USES
Activity Account Number Cost
Cleaning/Video/Data Analysis
Report 072-365-XXXX-4600 $170,000

Total Uses: $170,000
Project Description: A Citywide cleaning, videoing of all sewer lines (40 miles) in the City. All video will be reviewed and a report will be developed based on findings. This is a required prerequisite before conducting the sanitary sewer master plan.

Schedule: RFP for services will be sent out in August 2024. 41 






 

 

 
January 6, 2025 Special & Regular Meeting Page 413 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Sanitary Sewer Master Plan Project
Program Years: FY2024-25 & FY2025-26
Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Sewer Capital Fund 072-3745-0000 $250,000 Every Five Years

Total Sources: $250,000
USES
Activity Account Number Cost
Develop Sanitary Sewer Master Plan 072-365-0000-4260 $250,000

Total Uses: $250,000
Project Description: State Requirement. Update the City’s sanitary sewer master plan; last done in 2015. State requires plan to be updated every five years. Plan is also a requirement prior to conduct a utility user fee process.

Schedule: RFP will be sent out once CCTV project has been complete; estimated early 2025.

42 






 

 

 
January 6, 2025 Special & Regular Meeting Page 414 of 814 Fiscal Year 2024 – 2025 & Fiscal Year 2025 – 2026
Title: Sewer Line Replacement Project
Program Years: FY2024-25 & FY2025-26
Project: Pending CIP Approval

SOURCES
Fund Account Number Allocation
FY2024-25
Funds
FY2025-26
Funds
Sewer Capital Fund 072-3745-0000 $1,095,000 $1,095,000

Total Sources: $1,095,000
USES
Activity Account Number Cost
Design and Specifications 072-365-0000-4260 $250,000
Construction Management 072-365-0000-4600 $65,000
Construction 072-365-0000-4600 $650,000
Contingency (15%) 072-365-0000-4600 $97,500
On-Call Engineer Review (5%) 072-365-0000-4600 $32,500

Total Uses: $1,095,000
Project Description: Replacement of sewer lines.

Schedule: TBD (If Necessary)
43 






 

 

 
January 6, 2025 Special & Regular Meeting Page 415 of 814 EXHIBIT "7"
RES. NO. 8318

VENDOR NAME NOT TO EXCEED

SUMMARY OF GOODS TO BE PROVIDED UNDER

BLANKET PURCHASE ORDER
3G SIGNS 50,000 PRINTED FORMS, SIGNS & MATERIALS
ADVANCED AUTO REPAIR 100,000 VEHICLE REPAIR AND BODY WORK AG LAWNMOWER SHOP 25,000 SMALL EQUIPMENT AND REPAIRS
ALL STAR ELITE SPORTS 25,000 UNIFORMSͲRCS SPORTS PROGRAMS AQUAͲMETRIC SALES COMPANY 50,000 WATER METERS, FIRE SERVICE MATL'S & LINES ARROYO BUILDING MATERIAL 25,000 MISC LOCAL HARDWARE SUPPLIES BADGER METER, INC 100,000 WATER METERS, FIRE SERVICE MATL'S & LINES CARGILL INCORPORATED 350,000 NSF CERTIFIED BULK SALT FOR THE ION EXCHANGE CDW GOVERNMENT, INC. 50,000 TECHNOLOGY EQUIPMENT
CLEAN ENERGY 50,000 MAINT. & REPAIRS FOR CNG STATION
COOPER HARDWARE 25,000 MISC SUPPLIES
CORE & MAIN LP 125,000 WATER METERS, FIRE SERVICE MATL'S & LINES DELL MARKETING L.P. 75,000 TECHNOLOGY EQUIPMENT
DOOLEY ENTERPRISES INC 25,000 AMMUNITION
DUTHIE POWER SERVICES INC 30,000 GENERATOR MAINTENANCE AND REPAIRS FERGUSON WATER WORKS 125,000 WATER METERS, FIRE SERVICE MATL'S & LINES GRAINGER INC 75,000 SUPPLIES FOR BLDG AND LANDSCAPE PROJECTS H & H WHOLESALE PARTS 25,000 VARIOUS TYPES OF BATTERIES FOR CITY FLEET IRRIGATION EXPRESS 25,000 MISC IRRIGATION SUPPLIES
KEYSTONE UNIFORM DEPOT 25,000 POLICE UNIFORMS
MACKAY METERS INC 25,000 PARKING METER PARTS & EQUIP
MCCALLA COMPANY 25,000 LIVESCAN SUPPLIES
NATIONAL READY MIXED CONCRETE COMPANY 25,000 CONCRETE FOR STREETS AND SIDEWALKS O'REILLY AUTOMOTIVE STORES INC 30,000 VEHICLE SVC MAINT/REPAIR MATL'S & SUPPLIES PRO FORCE LAW ENFORCEMENT 25,000 TASERS, HOLSTERS & ACCESSORIES PROFESSIONAL PRINTING CENTER 50,000 PRINTED FORMS
ROYAL INDUSTRIAL SOLUTIONS 30,000 ELECTRICAL PARTS AND MATL'S ROYAL PAPER CORPORATION 25,000 JANITORINAL SUPPLIES
S & J SUPPLY CO. INC 50,000 FIRE HYDRANT & METER INSTALLATION MATERIALS SHI INTERNATIONAL CORP 50,000 TECHNOLOGY EQUIPMENT
SUNBURST UNIFORMS 25,000 POLICE UNIFORMS
THE GOODYEAR TIRE & RUBBER CO DBA JUST TIRES 25,000 TIRES FOR CITY FLEET ULTRA GREENS, INC 25,000 GENERAL LANDSCAPE SUPPLIES & MATERIALS UNIFORM & ACCESSORIES 25,000 POLICE UNIFORMS
USA BLUE BOOK 25,000 MISC WATER SUPPLIES
VALLEY LOCKSMITH 30,000 LOCKSMITH SUPPLIES & SERVICES
VULCAN MATERIALS COMPANY 30,000 UTILITY TRENCH AND POTHOLE REPAIR ZUMAR INDUSTRIES INC 75,000 SIGNS AND MATERIALS
FISCAL YEAR 2024-2025

BLANKET ORDER

CITY OF SAN FERNANDO

SUMMARY OF BLANKET PURCHASE ORDERS
44 






 

 

 
January 6, 2025 Special & Regular Meeting Page 416 of 814 RESOLUTION NO. 7766

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN FERNANDO, CALIFORNIA, RESCINDING RESOLUTION
NO. 7653 AND ESTABLISHING AN UPDATED BUDGET POLICY
WHEREAS, it is fiscally responsible to adopt policies to guide short and long-term planning of resources;
WHEREAS, the City Council sets the City's fiscal priorities in the form of an annual budget;
WHEREAS, the City Council desires to enhance financial accountability and transparency to residents, customers, and the community-at-large; WHEREAS, a formal Budget Policy enhances accountability and transparency by defining the annual budget process and setting standards for developing the budget as an effective policy document, financial plan, operations guide, and communications tool; and WHEREAS, it is best practice to periodically review and update City policies and procedures to ensure they remain current and relevant.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN

FERNANDO, DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The City Council hereby rescinds Resolution number 7653.

Section 2. The City Council hereby establishes the Budget Policy, attached hereto as Exhibit "A" and incorporated herein by this reference.

PASSED, APPROVED, AND ADOPTED this 5th day of December, 2016.

ATTEST:

Elena G. Chavez, City Clerk
ATTACHMENT "C"
January 6, 2025 Special & Regular Meeting Page 417 of 814

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF SAN FERNANDO )
I HEREBY CERTIFY that the foregoing Resolution was approved and adopted at a regular meeting of the City Council held on the 5th day of December, 2016, by the following vote to wit:

A YES: Gonzales, Fajardo, Lopez, Soto - 4
NOES: None
ABSENT: Ballin - 1
Elena G. Chavez, City Clerk
2 January 6, 2025 Special & Regular Meeting Page 418 of 814

CITY OF SAN FERNANDO PQLICY/PROCEDURE

NUMBER SUBJECT

ORIGINAL ISSUE EFFECTIVE

BUDGET POLICY
11/03/2014 11/03/2014

CURRENT ISSUE EFFECTIVE CATEGORY
12/05/2016 12/05/2016 FINANCE

SUPERSEDES
Section 1. Purpose.

To demonstrate the City's commitment to financial accountability and transparency by defining the annual budget process and setting standards for developing the budget as an effective policy document and communication tool.

Section 2. Statement of Policy.

The Annual Budget, as adopted by the City Council, establishes the total appropriation provided for each City Department's operations. Expenditures may not exceed budgeted appropriations at the Department level within a fund. Budgeted appropriations are legally limited to the amount authorized by the City Council for each fund in the Annual Budget document, plus supplemental or increased appropriations individually approved by the City Manager or City Council.

In addition to setting the legal expenditure limit, the Annual Budget sets forth a strategic resource allocation plan that addresses the City Council's Strategic Goals. The Annual Budget is a policy document, financial plan, operations guide, and communication device all in one. To that end, an effective Annual Budget document:
• Determines the quality and quantity of City programs and services for the upcoming fiscal year; • Details expenditure requirements and the estimated revenue available to meet those requirements; • Aligns the activities of individual City Departments with the City Council's goals and priorities; • Sets targets and provides a means of measuring actual accomplishments against goals; and • Serves as a communication device to promote the City's vision and direction, fiscal health and vitality, and the value the public is getting for its tax dollars.

Through the Annual Budget document, the City demonstrates financial accountability to residents, customers, and the community-at-large. Additionally, the Annual Budget provides the legal authority for expenditures and a means for control of municipal operations throughout the fiscal year. Accordingly, the City's Code mandates that a budget be adopted by Resolution on or before July 20th of each fiscal year (Chapter 2, Article VI, Division 2, Section 2-648). However, if the budget is not adopted by July 1st, a Continuing Budget Resolution must be adopted to provide legal spending authority through July 20th (see Section 3.C. Budget Preparation and Adoption).

The budget development process provides Department Heads with an opportunity to justify departmental work programs, propose changes in services, and recommend revisions in organizational structure and work methods. It also enables the City Manager to review City operations and make appropriate recommendations to the City Council.

Presentation of the City Manager's proposed budget to the City Council provides an opportunity to explain City programs and organizational structures. It also allows the City Council to judge the adequacy of the proposed operating programs, determine basic organizational and personnel staffing patterns, and establish the level of City services to be rendered with the available January 6, 2025 Special & Regular Meeting Page 419 of 814

BUDGET POLICY