Agenda packet — South Lake Tahoe City Council, March 24, 2026 (part 4 of 5)

514
WC 89 06 00 A
Policy Number

ENDORSEMENT
Insured Name Policy Effective Date:
12:01 A.M., Standard Time
Agent Name Agent No.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Coverage Parts Affected
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

All other terms and conditions of this Policy remain unchanged.

The information below is required to be completed only when this endorsement is issued subsequent to the policy effective date.) Endorsement Effective Date , this endorsement forms part of Policy Number Insured Name:

Policy Effective Date:

NCCI Carrier Code:

Endorsement No:

ZAWCI9995401
05- 01- 2023
05/ 01/ 2023
001

TO BE ADJUSTED AT AUDIT
EDGEWOOD PARTNERS INSURANCE CENTER 34911

OBSIDIAN GROUP HOLDINGS, LLC

ARCH INSURANCE COMPANY
ZAWCI9995401
05- 01- 2023
QUALITY CONTROL CONSULTANTS, INC.

CONSTRUCTION TESTING AND ENGINEERING, INC.

CONSTRUCTION TESTING AND ENGINEERING, SOUTH, INC.

QC SOUTHWEST, INC.

SUMMIT ENGINEERING, LABORATORY & TESTING, INC.

F/ K/ A SUMMIT ENGINEERING, LABORATORY & TESTING, P. C.

F/ K/ A SUMMIT ELT, INC.

GEOSERVICES, LLC

GEOTECHNOLOGY, LLC

GEOTECHNOLOGY EQUIPMENT, LLC

GEOTECHNOLOGY EXPLORATION, LLC

GEOTECHNOLOGY LIVING, LLC

GPR TESTING AND INSPECTION LLC

GSI ENGINEERING LLC

SPEEDIE & ASSOCIATES, LLC

DAN BROWN AND ASSOCIATES, PC

CARMICHAEL ENGINEERING LLC - A UES COMPANY

FAULKNER ENGINEERING SERVICES LLC
GRUBBS, HOSKYN, BARTON & WYATT, INC.

TO: OBSIDIAN GROUP HOLDINGS, LLC
28355

Page 2 ends

515
WC 89 06 00 A
Policy Number

ENDORSEMENT
Insured Name Policy Effective Date:
12:01 A.M., Standard Time
Agent Name Agent No.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Coverage Parts Affected
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

All other terms and conditions of this Policy remain unchanged.

Policy Effective Date:

NCCI Carrier Code:

Endorsement No:

ZAWCI9995401
05- 01- 2023
05/ 01/ 2023
001

TO BE ADJUSTED AT AUDIT
EDGEWOOD PARTNERS INSURANCE CENTER 34911

OBSIDIAN GROUP HOLDINGS, LLC

ARCH INSURANCE COMPANY
ZAWCI9995401
05- 01- 2023
OBSIDIAN GROUP ACQUISITIONS, INC.

UNIVERSAL ENGINEERING SCIENCES, LLC
F/ K/ A UNIVERSAL ENGINEERING SCIENCES, INC.

CENTURION CONSULTANTS HOLDINGS, INC.

CENTURION CONSULTANTS, LLC

ARIES CONSULTANTS, LLC
MCGINLEY & ASSOCIATES, INC.

GEOTEK ENGINEERING COMPANY, INC.

GFA INTERNATIONAL, INC. DBA UNIVERSAL ENGINEERING SCIENCES

UNIVERSAL ENGINEERING INSPECTIONS, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - NORTHERN NEVADA LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - SO CAL ( A CALIFORNIA

CORPORATION)

CONTOUR ENGINEERING, LLC

IQC SOUTHWEST LLC
RIVER CITY GEOPROFESSIONALS, INC. DBA UNIVERSAL ENGINEERING SCIENCES QUALITY CONTROL CONSULTANTS, INC.

CONSTRUCTION TESTING AND ENGINEERING, INC.

CONSTRUCTION TESTING AND ENGINEERING, SOUTH, INC.

QC SOUTHWEST, INC.
28355

Page 3 ends

516
WC 89 06 00 A
Policy Number

ENDORSEMENT
Insured Name Policy Effective Date:
12:01 A.M., Standard Time
Agent Name Agent No.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Coverage Parts Affected
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

All other terms and conditions of this Policy remain unchanged.

Policy Effective Date:

NCCI Carrier Code:

Endorsement No:

ZAWCI9995401
05- 01- 2023
05/ 01/ 2023
001

TO BE ADJUSTED AT AUDIT
EDGEWOOD PARTNERS INSURANCE CENTER 34911

OBSIDIAN GROUP HOLDINGS, LLC

ARCH INSURANCE COMPANY
ZAWCI9995401
05- 01- 2023
SUMMIT ENGINEERING, LABORATORY & TESTING, INC.

F/ K/ A SUMMIT ENGINEERING, LABORATORY & TESTING, P. C.

F/ K/ A SUMMIT ELT, INC.

GEOSERVICES, LLC

GEOTECHNOLOGY, LLC

GEOTECHNOLOGY EQUIPMENT, LLC

GEOTECHNOLOGY EXPLORATION, LLC

GEOTECHNOLOGY LIVING, LLC

GPR TESTING AND INSPECTION LLC

GSI ENGINEERING LLC

SPEEDIE & ASSOCIATES, LLC

DAN BROWN AND ASSOCIATES, LLC

CARMICHAEL ENGINEERING LLC - A UES COMPANY

FAULKNER ENGINEERING SERVICES LLC
GRUBBS, HOSKYN, BARTON & WYATT, INC.

THE FOLLOWING ENTITY NAME( S) HAVE BEEN CHANGED FROM: DAN BROWN AND ASSOCIATES, PC TO: DAN BROWN AND ASSOCIATES, LLC
28355

Page 4 ends

517
Endorsement Number:

Policy Number: ZACAT9289701
Named Insured: OBSIDIAN GROUP HOLDINGS, LLC
This endorsement is effective on the inception date of this Policy unless otherwise stated herein:

Endorsement Effective Date: 5/ 1/ 2023
00 CA0070 00 10 13 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM

SCHEDULE
Name of Person(s) or Organization( s):

BY WRITTEN CONTRACT OR AGREEMENT
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

Under Covered Autos Liability Coverage, the Who is An Insured provision is amended to include as an “insured” the person(s) or organization( s) named in the Schedule above, but only with respect to their legal liability for your acts or omissions or acts or omissions of any person for whom Covered Auto Liability Coverage is afforded under this policy.

All other terms and conditions of this Policy remain unchanged. 518

COMMERCIAL AUTO
CA 04 49 11 16
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CA 04 49 11 16 © Insurance Services Office, Inc., 2016 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY –

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

A. The following is added to the Other Insurance
Condition in the Business Auto Coverage Form
and the Other Insurance – Primary And Excess
Insurance Provisions in the Motor Carrier
Coverage Form and supersedes any provision to
the contrary:

This Coverage Form's Covered Autos Liability
Coverage is primary to and will not seek
contribution from any other insurance available to
an "insured" under your policy provided that:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
insured".

B. The following is added to the Other Insurance
Condition in the Auto Dealers Coverage Form and
supersedes any provision to the contrary:

This Coverage Form's Covered Autos Liability
Coverage and General Liability Coverages are
primary to and will not seek contribution from any
other insurance available to an " insured" under
your policy provided that:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
insured".

POLICY NUMBER: ZACAT9289701
519
POLICY NUMBER: COMMERCIAL AUTO
CA 04 44 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CA 04 44 10 13 Insurance Services Office, Inc., 2011 Page 1 of 1

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured:

Endorsement Effective Date:

SCHEDULE
Name( s) Of Person( s) Or Organization( s):

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The Transfer Of Rights Of Recovery Against Others
To Us condition does not apply to the person( s) or
organization( s) shown in the Schedule, but only to
the extent that subrogation is waived prior to the
accident’’ or the ‘‘ loss’’ under a contract with that
person or organization.

ZACAT9289701

ANY PERSON OR ORGANIZATION WHERE WAIVER OF OUR RIGHT TO RECOVER

IS PERMITTED BY LAW AND IS REQUIRED BY WRITTEN CONTRACT PROVIDED SUCH CONTRACT WAS EXECUTED PRIOR TO THE LOSS.

OBSIDIAN GROUP HOLDINGS, LLC
05/ 01/ 2023
520
CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 POLICY NUMBER: ZAGLB9255701 COMMERCIAL GENERAL LIABILITY CG 20 10 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization( s) Location(s) Of Covered Operations

WHERE REQUIRED BY WRITTEN ALL PROJECTS

CONTRACT, PRIOR TO KNOWN
LOSS.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

COMMERCIAL GENERAL LIABILITY COVERAGE PART
521

Page 2 of 2 ends

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury" or
property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project ( other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2. That portion of " your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.
522
CG 20 37 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 POLICY NUMBER: ZAGLB9255701 COMMERCIAL GENERAL LIABILITY CG 20 37 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization( s) Location And Description Of Completed Operations

WHERE REQUIRED BY WRITTEN

CONTRACT, PRIOR TO KNOWN
LOSS.

ALL PROJECTS

PERFORMANCE OF OPERATIONS AT

ANY LOCATION ON BEHALF OF SUCH

PERSON(S) OR ORGANIZATION( S),
PRIOR TO LOSS.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

This endorsement modifies insurance provided under the following:
523

Page 2 of 2 ends

A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization( s) shown in the Schedule, but only
with respect to liability for " bodily injury" or
property damage" caused, in whole or in part, by
your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and included
in the "products- completed operations hazard".

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.
524

COMMERCIAL GENERAL LIABILITY
CG 20 01 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 01 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY –

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available to
an additional insured under your policy provided
that:
1) The additional insured is a Named Insured
under such other insurance; and
2) You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution
from any other insurance available to the
additional insured.

POLICY NUMBER: ZAGLB9255701
525
CG 24 04 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 POLICY NUMBER: ZAGLB9255701 COMMERCIAL GENERAL LIABILITY CG 24 04 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)

COMMERCIAL GENERAL LIABILITY COVERAGE PART

ELECTRONIC DATA LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES

POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES

PRODUCTS/ COMPLETED OPERATIONS LIABILITY COVERAGE PART

RAILROAD PROTECTIVE LIABILITY COVERAGE PART

UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS

SCHEDULE
Name Of Person(s) Or Organization( s):

ANY PERSON OR ORGANIZATION WHERE WAIVER OF OUR RIGHT TO RECOVER IS

PERMITTED BY LAW AND IS REQUIRED BY WRITTEN CONTRACT PROVIDED SUCH CONTRACT WAS EXECUTED PRIOR TO THE LOSS.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:

We waive any right of recovery against the person(s)
or organization( s) shown in the Schedule above
because of payments we make under this Coverage
Part. Such waiver by us applies only to the extent that the insured has waived its right of recovery against
such person(s) or organization( s) prior to loss. This
endorsement applies only to the person(s) or
organization( s) shown in the Schedule above.

This endorsement modifies insurance provided under the following:
526
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 05/01/2023 Policy No. ZAWCI9995401 Endorsement No.

Insured OBSIDIAN GROUP HOLDINGS, LLC
OBSIDIAN GROUP ACQUISITIONS, INC.

UNIVERSAL ENGINEERING SCIENCES, LLC
F/K/A UNIVERSAL ENGINEERING SCIENCES, INC.

CENTURION CONSULTANTS HOLDINGS, INC.

CENTURION CONSULTANTS, LLC

ARIES CONSULTANTS, LLC
MCGINLEY & ASSOCIATES, INC.

GEOTEK ENGINEERING COMPANY, INC.

GFA INTERNATIONAL, INC. DBA UNIVERSAL ENGINEERING SCIENCES

UNIVERSAL ENGINEERING INSPECTIONS, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - NORTHERN NEVADA LLC Premium INCL.

Insurance Company ARCH INSURANCE COMPANY
Countersigned By
1983 National Council on Compensation Insurance.

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 Ed. 4-84)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.

Schedule

ANY PERSON OR ORGANIZATION WHERE WAIVER OF OUR RIGHT TO

RECOVER IS PERMITTED BY LAW AND IS REQUIRED BY WRITTEN

CONTRACT PROVIDED SUCH CONTRACT WAS EXECUTED PRIOR TO DATE OF LOSS.

For policies or exposure in Missouri:

Any person or organization for which the employer has agreed by written contract, executed prior to loss, may execute a waiver of subrogation. However, for purposes of work performed by the employer in Missouri, this waiver of subrogation does not apply to any construction group of classifications as designated by the waiver of right to recover from others (subrogation) rule in our manual. 527
POLICY NUMBER:

DATE OF ISSUE:

ZAWCI9995401
05- 02- 23
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. Endorsement No.

Insured Premium $
Insurance Company
Countersigned By
05- 01- 23 ZAWCI9995401

ARCH INSURANCE COMPANY
OBSIDIAN GROUP HOLDINGS, LLC INCL.
1998 by the Workers’ Compensation Insurance Rating Bureau of California. All rightsreserved.

From the WCIRB’s California Workers’ Compensation Insurance Forms Manual 1999.

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 Ed. 04-84)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT -

CALIFORNIA
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. ( This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be % of the California workers’ compensation premium otherwise due on such remuneration.

SCHEDULE

PERSON OR ORGANIZATION JOB DESCRIPTION

ANY PERSON OR ORGANIZATION WHERE
2 ALL JOBS UNDER CONTRACT

WAIVER OF OUR RIGHT TO RECOVER IS

PERMITTED BY LAW AND IS REQUIRED BY

WRITTEN CONTRACT PROVIDED SUCH

CONTRACT WAS EXECUTED PRIOR TO DATE
OF LOSS.
528
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 24, 2026
Agenda Item #:9
Agenda Item: Amendment to Agreement with BPR for Inspection, Plan Review, and Permit Technician Services and Amendments to Agreements with TRB and Associates and 4Leaf Inc. for Inspection, Plan Review, and Permit Technician Services
Executive Summary: A Request for Proposals was released from September 27, 2023, to October 18, 2023. At its November 21, 2023 meeting, the City Council authorized 3-year Professional Services Agreements with BPR Group, TRB and Associates, and 4Leaf Inc with a not-to-exceed cumulative total for all three firms of $230,000. On October 22, 2024 City Council authorized an amendment to the BPR Group contract to increase the not to exceed total to $700,000. Due to increased construction and VHR inspection activity, staff is recommending amendments to increase the not to exceed contract amounts for BPR Group to $950,000 and $350,000 for TRB and Associates and 4Leaf Inc.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to: (1) execute Amendment No. 2 to Agreement with BPR for Inspection, Plan Review, and Permit Technician Services for a new not-to-exceed amount of $950,000; and 2) execute Amendment No. 1 to Agreement with TRB and Associates for Inspection, Plan Review, and Permit Technician Services for a new not-toexceed amount of $350,000; and 3) execute Amendment No. 1 to Agreement with 4Leaf Inc. for Inspection, Plan Review, and Permit Technician Services for a new not-to-exceed amount of $350,000.

Responsible Staff Member: Zach Thomas, Director of Development Services Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
02-BPR Amendment 2.docx
03-TRB Amendment 1.docx
04-4Leaf Amendment 1.docx
05-C-270-2024 BPR Consulting Amendment 1.pdf
06-C-257-2023 PSA with TRB and Associates.pdf
07-C-256-2023 PSA with 4Leaf Inc..pdf
01-Staff_Report-PSA_Amendments__1_.docx
529
Council Agenda Report March 24, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: March 24, 2026
Title: Contract Amendment with BPR for Inspection, Plan Review, and Permit Technician Services and Contract Amendments with TRB and Associates and 4Leaf Inc. for Inspection, Plan Review, and Permit Technician Services (3-year contracts) Location: City-wide
Responsible Staff Member: Zach Thomas, Director of Development Services Background: The City of South Lake Tahoe Development Services Department experiences significant variation in workload throughout the year outside of the economically driven ebb and flow of general permit activity. The two main contributing factors are weather and the grading season that extends from roughly May 1st to October 15th. The impact of these factors greatly contributes to an oscillation of permit applications, permit issuances, plan reviews, and building inspections between the winter months and the summer months. The use of professional consulting services allows for consistent service delivery in the areas of building permit application intake and issuance, building plan reviews and building inspections.

A Request for Proposals was released from September 27, 2023, to October 18, 2023. At its November 21, 2023 meeting, the City Council authorized 3-year Professional Services Agreements with BPR Group, TRB and Associates, and 4Leaf Inc with a not-to-exceed cumulative total for all three firms of $230,000. At its October 22, 2024 meeting the City Council approved an amendment to the BPR contract to increase the not-to-exceed amount from $230,000 to $700,000.

Issue and Discussion: The City continues to experience a significant amount of largescale construction activity requiring the increased use of the third-party consultants, especially BPR Group that primarily provides on-call consulting services. For example, the speed of the module installation and construction of the Sugar Pine Village Affordable Housing Project requires a full-time inspector on-site. This enhanced inspection service will be necessary throughout the construction of three remaining phases. Additionally, the overall increased construction activity (city-wide) has placed further demand on plan check and inspection services provided throughout the Department Services Department During the development of the Department’s new permit management software during 2024 and 2025, BPR Group provided Permit Technician services to manage counter activity as staff employed their efforts in development of the software system. BPR has also been providing inspection and permit technician services for the VHR program since June 2025. Continued VHR inspection services are anticipated due to the proposed amendments to the VHR ordinance.
530
Council Agenda Report March 24, 2026 Page 2 of 2
BPR Group has and continues to provide plan review and inspections services for large projects such as Sugar Pine Village, Target, the Multi-Generation Recreation and Aquatics Center, the Ice Areana, Zalanta, Heavenly Village, Sierra, Ulta Beauty, 5 Below and a variety of smaller projects of various uses and building types. Through these reviews, BPR has demonstrated proficiency in code knowledge, South Lake Tahoe local design criteria, and TRPA regulations. Contract staffing levels are tied to the overall construction activity and monitored through construction valuation. Recent years have seen an increase in construction activity and valuation, indicating a positive ongoing trend towards increased development and economic activity.

TRB and Associates and 4Leaf Inc. also both provide valuable and necessary specialized plan review services for numerous projects including the City’s new affordable housing project located at 3900 Lake Tahoe Blvd.

Financial Implications: Based on the increased need of the services provided by BPR Group, staff recommends increasing the not to exceed total contract amount of $700,000 as indicated in the amended Professional Services Agreement to $950,000 and increasing the contract amounts of $230,000 for TRB and Associates and 4Leaf Inc. to $350,000. Increasing the 3-year total contract amount will allow continued service of highly qualified inspectors, and permit technicians. It will also allow the ability to provide continued plan review for all project types and for larger projects that required mid project plan review for deferred submittals, design changes, fixes, and other items that must be reviewed for code compliance. Funding to support the Professional Services Agreements for On-Call Plan Review Services is fully provided by building permit and TRPA application fees. The expenditures budget is being allocated accordingly and proportionally in each of the three annual adopted budgets for the term of the contracts. Funding for VHR inspection services is budgeted separately and partially offset by the VHR inspection fees and is not associated with building permit and TRPA application fees.

Environmental Considerations: Approval of the Professional Services Agreement amendment is not considered a project by the California Environmental Quality Act (CEQA), because it does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378(b)(2) and 15378(b)(4) and is, therefore, not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3).

Policy Implications:

Continued implementation of the California Title 24 Code of Regulation, TRPA Regulations, and City of South Lake Tahoe City Code
531

Page 1 of 2 ends

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
Amendment #2
This Amendment modifies the Professional Services Agreement between the City of South Lake Tahoe, a municipal corporation (“City”) and BPR Consulting Group (“Consultant”) entered into on November 29, 2023 (C-246-2023).

The Professional Services Agreement is amended to read as follows:

Section 2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue until November 29, 2026.

Section 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation, including travel and out-of-pocket expenses, exceed $230,000 $700,000 $950,000 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

Exhibit B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $950,000
(travel is included in the TOTAL (not to exceed amount) TOTAL (not to exceed) $950,000
532

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Cody Bass, Mayor Bill Rogers, Principal-In-Charge
Date __________________________ Date _________________________ APPROVED AS TO FORM:

By____________________________ Date _________________________ Heather Stroud, City Attorney
ATTEST:

By______________________________ Date __________________________ Susan Blankenship, City Clerk
533

Page 1 of 2 ends

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
Amendment #1
This Amendment modifies the Professional Services Agreement between the City of South Lake Tahoe, a municipal corporation (“City”) and TRB and Associates (“Consultant”) entered into on November 21, 2023 (C-246-2023).

The Professional Services Agreement is amended to read as follows:

Section 2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue until November 21, 2026.

Section 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation, including travel and out-of-pocket expenses, exceed $230,000 $350,000 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

Exhibit B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $350,000
(travel is included in the TOTAL (not to exceed amount) TOTAL (not to exceed) $350,000
534

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Cody Bass, Mayor Todd Bailey, Principal-In-Charge
Date __________________________ Date _________________________ APPROVED AS TO FORM:

By____________________________ Date _________________________ Heather Stroud, City Attorney
ATTEST:

By______________________________ Date __________________________ Susan Blankenship, City Clerk
535

Page 1 of 2 ends

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
Amendment #1
This Amendment modifies the Professional Services Agreement between the City of South Lake Tahoe, a municipal corporation (“City”) and 4Leaf Inc. (“Consultant”) entered into on November 21, 2023 (C-246-2023).

The Professional Services Agreement is amended to read as follows:

Section 2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue until November 21, 2026.

Section 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation, including travel and out-of-pocket expenses, exceed $230,000 $350,000 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

Exhibit B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $350,000
(travel is included in the TOTAL (not to exceed amount) TOTAL (not to exceed) $350,000
536

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Cody Bass, Mayor Kevin Duggan, President
Date __________________________ Date _________________________ APPROVED AS TO FORM:

By____________________________ Date _________________________ Heather Stroud, City Attorney
ATTEST:

By______________________________ Date __________________________ Susan Blankenship, City Clerk
537

Page 1 of 2 ends

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
Amendment # 1
This Amendment dated October 22, 2024, modifies the Professional Services Agreement between the City of South Lake Tahoe, a municipal corporation (“ City”) and BPR Consulting Group (“ Consultant”) entered into on November 29, 2023 (C-246- 2023).

Due to increased permitting workload, the Professional Services Agreement is hereby amended to increase the maximum compensation over the three- year term, as described below.

1. Section 3 (Compensation), and is amended to read in their entirety as follows:

Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant' s compensation, including travel and outof-pocket expenses, exceed $ 700,000 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

2. Exhibit B (Schedule of Charges) is amended to change the not-to-exceed amount from $230,000 to $700,000.

IN WITNESS WHEREOF, the parties have caused this Amendment to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Cody Bass, Mayor Bill Rogers, Principal- In-Charge
Date __________________________ Date _________________________ APPROVED AS TO FORM:

By____________________________ Date _________________________ Heather Stroud, City Attorney
ATTEST:

Heather Stroud ( Oct 23, 2024 14:45 PDT)
10/23/24
Cody Bass ( Oct 23, 2024 15:12 PDT)
10/23/2024
Bill Rodgers ( Oct 23, 2024 15:18 PDT)
Bill Rodgers
10/23/24
538

Page 2 of 2 ends

By______________________________ Date __________________________ Susan Blankenship, City Clerk
Susan Blankenship ( Oct 23, 2024 14:30 PDT)
10/23/2024
539
C-270-2024 BPR Consulting Amendment 1
Final Audit Report 2024- 10-23
Created: 2024- 10-23
By: Michelle Davis ( medavis@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAA9dNIwDCvoG0q2tjU3xMg89Zx7lPp_ B4E C-270-2024 BPR Consulting Amendment 1" History
Document created by Michelle Davis ([email protected]) 2024- 10- 23 - 9:02:24 PM GMT
Document emailed to Susan Blankenship ([email protected]) for signature 2024- 10- 23 - 9:02:28 PM GMT
Email viewed by Susan Blankenship ( sblankenship@cityofslt. us) 2024- 10- 23 - 9:30:36 PM GMT
Document e-signed by Susan Blankenship ([email protected]) Signature Date: 2024- 10-23 - 9:30:58 PM GMT - Time Source: server Document emailed to Heather Stroud ([email protected]) for signature 2024- 10- 23 - 9:31:00 PM GMT
Email viewed by Heather Stroud ([email protected])
2024- 10- 23 - 9:41:15 PM GMT
Document e-signed by Heather Stroud ([email protected]) Signature Date: 2024- 10-23 - 9:45:44 PM GMT - Time Source: server Document emailed to Cody Bass ([email protected]) for signature 2024- 10- 23 - 9:45:46 PM GMT
Email viewed by Cody Bass (cbass@cityofslt. us)
2024- 10- 23 - 10:12:08 PM GMT
Document signing delegated to Cody Bass ([email protected]) by Cody Bass ([email protected]) 2024- 10- 23 - 10:12:12 PM GMT
Document e-signed by Cody Bass ([email protected])
Signature Date: 2024- 10-23 - 10:12:21 PM GMT - Time Source: server 540
Document emailed to Bill Rodgers ( brodgers@bpr- grp. com) for signature 2024- 10- 23 - 10:12:21 PM GMT
Email viewed by Bill Rodgers ([email protected])
2024- 10- 23 - 10:18:00 PM GMT
Document e-signed by Bill Rodgers ([email protected]) Signature Date: 2024- 10-23 - 10:18:23 PM GMT - Time Source: server Agreement completed.
2024- 10- 23 - 10:18:23 PM GMT
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l.

2. CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 21 stday of November 2023 by and between the City of South Lake Tahoe, a municipal corporation ("City"} and TRB and Associates.

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special serviceswhich will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT
S.cope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, " Scope of Services," attached hereto and incorporated herein by reference. Exhibit B, Compensation Schedule," attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

Term/ Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for three ( 3) years.

C-257- 2023
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Sue Blankenship ( Dec 8, 2023 09:26 PST) Dec 8, 2023
Cristi Creegan ( Dec 8, 2023 09:37 PST)
Cristi Creegan
Dec 8, 2023
Heather Stroud ( Dec 8, 2023 11:00 PST) Dec 8, 2023
Todd Bailey ( Dec 13, 2023 10:18 PST)
Todd Bailey
Dec 13, 2023
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C-257-2023 PSA with TRB and Associates
Final Audit Report 2023- 12-13
Created: 2023- 12-08
By: Michelle Davis ( medavis@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAJ9aPBOwT8- vi8XN_ dtMK1e8r5VYjK2W6 C-257-2023 PSA with TRB and Associates" History
Document created by Michelle Davis ([email protected]) 2023- 12- 08 - 5:00:53 PM GMT
Document emailed to Sue Blankenship ([email protected]) for signature 2023- 12- 08 - 5:02:49 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2023- 12- 08 - 5:25:59 PM GMT
Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2023- 12-08 - 5:26:23 PM GMT - Time Source: server Document emailed to [email protected] for signature 2023- 12- 08 - 5:26:25 PM GMT
Email viewed by [email protected]
2023- 12- 08 - 5:36:44 PM GMT
Signer [email protected] entered name at signing as Cristi Creegan 2023- 12- 08 - 5:37:03 PM GMT
Document e-signed by Cristi Creegan ([email protected]) Signature Date: 2023- 12-08 - 5:37:05 PM GMT - Time Source: server Document emailed to Heather Stroud ( hstroud@cityofslt. us) for signature 2023- 12- 08 - 5:37:07 PM GMT
Email viewed by Heather Stroud ([email protected])
2023- 12- 08 - 6:59:07 PM GMT
Document e-signed by Heather Stroud ([email protected]) Signature Date: 2023- 12-08 - 7:00:46 PM GMT - Time Source: server 602
Document emailed to tbailey@trbplus. com for signature
2023- 12- 08 - 7:00:48 PM GMT
Email viewed by [email protected]
2023- 12- 13 - 6:16:11 PM GMT
Signer [email protected] entered name at signing as Todd Bailey 2023- 12- 13 - 6:18:16 PM GMT
Document e-signed by Todd Bailey ([email protected])
Signature Date: 2023- 12-13 - 6:18:18 PM GMT - Time Source: server Agreement completed.
2023- 12- 13 - 6:18:18 PM GMT
603

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 21st day of November 2023 by and between the City of South Lake Tahoe, a municipal corporation (“ City”) and 4Leaf Inc.(“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/ Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for three ( 3) years.

C-256-2023 604

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’ s compensation, including travel and out-of-pocket expenses, exceed 230,000 without additional written authorization from City. Please note that the not to exceed number is cumulative across three consultant firms.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’ s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “ Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days ( 30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

C-256-2023 605

7. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’ s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’ s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three ( 3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three ( 3) years, or for any longer period required by law, from records shall be available at Consultant’ s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’ s business, City may, by written request by C-256-2023 606
any of the above- named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’ s representatives, or Consultant’ s successor- in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’ s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’ s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer- employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, ( and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’ s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/ her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
C-256-2023 607
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [ FPPC Reg. 18700( a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’ s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/ her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect ( including any and all C-256-2023 608
costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’ s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’ s negligent acts, errors, omissions, regarding this Agreement, the Consultant’ s work under this Agreement, or the consultant’ s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’ s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’ s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’ s Liability Insurance for his/ her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’ s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’ s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City C-256-2023 609
at least thirty ( 30) days prior to such change. Consultant shall provide thirty ( 30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($ 1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims- Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($ 1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($ 1,000,000) on a claims- made annual aggregate basis, or a combined single- limit per occurrence basis.

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b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’ s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’ s under Consultant’ s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/ or work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’ s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty ( 30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’ s insurance policies.

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The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’ s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant:

Provide a copy to: 4Leaf, Inc.
8896 North Winding Way
Fair Oaks, CA 95628

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual C-256-2023 612
relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure § 1094. 5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’ s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’ s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

C-256-2023 613

23. Drug- Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 ( Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 ( a). b. Establish a Drug- Free Awareness Program as required by Government Code Section 8355( b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’ s or organization’ s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355( c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’ s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’ s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant 1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

C-256-2023 614

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, 42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

C-256-2023 615
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CONSULTANT:

By ________________________________
Kevin Duggan, President
Date _____________________________
Business License # 009764
Date ________________________________
Date ________________________________
CITY OF SOUTH LAKE TAHOE:

By___________________________
Cristi Creegan, Mayor
Date __________________________
APPROVED AS TO FORM:

By____________________________
Heather Stroud, City Attorney
ATTEST:

By______________________________
Susan Blankenship, City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti- Lobbying Certification
C-256-2023
Sue Blankenship ( Nov 28, 2023 14:33 PST) Nov 28, 2023
Cristi Creegan ( Nov 28, 2023 14: 44 PST)
Cristi Creegan
Nov 28, 2023
Heather Stroud ( Nov 28, 2023 14:52 PST)
Nov 28, 2023
Nov 29, 2023
616

EXHIBIT A

SCOPE OF SERVICES
C-256-2023 617
C-256-2023 618
C-256-2023 619
C-256-2023 620
C-256-2023 621
C-256-2023 622
C-256-2023 623
C-256-2023 624

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
TOTAL ( not to cumulatively exceed) $ 230,000
C-256-2023 625
C-256-2023 626
C-256-2023 627

EXHIBIT C

ANTI- LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form- LLL, “ Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

Kevin Duggan, President
C-256-2023 628
By:________________________________________
C-256-2023 629

ANY PROPRIETOR/ PARTNER/ EXECUTIVE
OFFICER/ MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD

PRODUCER

CONTACT
NAME:

FAXPHONE
A/C, No, Ext): A/C, No):(
E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER EXPTYPEPOLICY EFF POLICYOF INSURANCE MM/ DD/ LIMITS( YYYY) ( MM/ DD/ YYYY)

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES ( ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
RENTEDCLAIMS- DAMAGE TO MADE OCCUR $ PREMISES (Ea occurrence) MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO- POLICY AGGJECT LOC PRODUCTS - COMP/OP
OTHER:$
COMBINED SINGLE LIMIT $(
Ea accident)
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY Per accident)

OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTHSTATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
LIMITDESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY INSURER( S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/ 03) 1988- 2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE

DATE ( MM/ DD/ YYYY)
The ACORD name and logo are registered marks of ACORD
4/7/2023
License # 0C41366
925) 462- 8400 ( 925) 462- 8888
25674
4LEAF, Inc.
2126 Rheem Dr
Pleasanton, CA 94588
35378
A 1,000,000
X X 6800J268720 4/9/2023 4/9/2024 1,000,000
5,000
1,000,000
2,000,000
2,000,000
000A1,000,
X X 8107R025623 4/9/2023 4/9/2024
000A6,000,
CUP1S364055 4/9/2023 4/9/2024 6,000,000
A
X UB2T357728 4/9/2023 4/9/2024 1,000,000
1,000,000
1,000,000
B Professional Liab MKLV7PL0005809 4/9/2023 Each Claim 2,000,000 B MKLV7PL0005809 4/9/2023 4/9/2024 Aggregate 2,000,000
The attached forms apply as required per written contract or written agreements between the listed parties and the insured, which are subject to the policy provisions. In the absence of such written contract or written agreement the attached form may not be applicable.

City of South Lake Tahoe its elected or appointed officers, officials, employees, agents and volunteers are named is Additional Insured as respects to General Liability and Automobile Liability per attached endorsements CG D3 81 09 15 and CA T3 53 02 15. Primary and Non- Contributory applies to General Liability per attached endorsement CG D3 81 09 15. Waivers of Subrogation apply to General Liability, Automobile Liability and Workers Compensation policies per attached endorsements CG D3 81 09 15, CA T3 53 02 15 and WC 99 03 76.

City of South Lake Tahoe
1901 Airport Road
Suite #300
South Lake Tahoe, CA 96150
4LEAINC- 01 MINED1
Granite Professional Insurance Brokerage, Inc.
360 Lindbergh Avenue
Livermore, CA 94551 commercial@graniteins. com
Travelers Property Casualty Company of America
Evanston Insurance
X
4/9/2024
X
X
X
X
X X
X X
630
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C-256-2023 PSA with 4Leaf Inc.

Final Audit Report 2023- 11-29
Created: 2023- 11-28
By: Michelle Davis ( medavis@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAuG1Wqcr2Abu- FX2R4V_ XrWH0Ifu_ Zy8O C-256-2023 PSA with 4Leaf Inc." History
Document created by Michelle Davis ([email protected]) 2023- 11- 28 - 10:09:39 PM GMT
Document emailed to Sue Blankenship ([email protected]) for signature 2023- 11- 28 - 10:11:48 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2023- 11- 28 - 10:33:28 PM GMT
Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2023- 11-28 - 10:33:41 PM GMT - Time Source: server Document emailed to [email protected] for signature 2023- 11- 28 - 10:33:44 PM GMT
Email viewed by [email protected]
2023- 11- 28 - 10:43:50 PM GMT
Signer [email protected] entered name at signing as Cristi Creegan 2023- 11- 28 - 10:44:02 PM GMT
Document e-signed by Cristi Creegan ([email protected]) Signature Date: 2023- 11-28 - 10:44:04 PM GMT - Time Source: server Document emailed to Heather Stroud ( hstroud@cityofslt. us) for signature 2023- 11- 28 - 10:44:05 PM GMT
Email viewed by Heather Stroud ([email protected])
2023- 11- 28 - 10:52:04 PM GMT
Document e-signed by Heather Stroud ([email protected]) Signature Date: 2023- 11-28 - 10:52:55 PM GMT - Time Source: server 638
Document emailed to Kevin Duggan ( kduggan@4leafinc. com) for signature 2023- 11- 28 - 10:52:57 PM GMT
Email viewed by Kevin Duggan ([email protected])
2023- 11- 29 - 6:42:36 PM GMT
Document e-signed by Kevin Duggan ([email protected]) Signature Date: 2023- 11-29 - 6:43:24 PM GMT - Time Source: server Agreement completed.
2023- 11- 29 - 6:43:24 PM GMT
639
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 24, 2026
Agenda Item #:10
Agenda Item: Purchase Authorization - Rubrik Licensing and Support Executive Summary: Rubrik licensing and support provide the software entitlements, maintenance, and technical assistance required to operate the existing Rubrik environment at theÂ Police DepartmentÂ andÂ IT building, and to protect Microsoft 365 data. Maintaining current licensing and support is a key control for business continuity and disaster recovery planning, and helps reduce operational risk associated with data loss, ransomware, and system outages. This purchase supports the Cityâ€™s information security posture and continuity of operations, particularly for public safety operations at the Police Department.

Requested Action / Suggested Motions: Pass a Motion: (1) Approving the purchase of Rubrik subscription licensing and support from Cadence under the State of California CMAS cooperative purchasing agreement in the amount of $67,484.12; and (2) Authorizing the Interim an/or City Manager to execute a Purchase Order for this and subsequent renewal agreements for Rubrik licensing and support, and other substantially similar data protection/backup IT subscription services, procured through valid cooperative purchasing contracts, provided that renewal terms are substantially the same as the current agreements; adequate funding is appropriated in the approved budget; and the authority remains in effect unless modified or rescinded by City Council.

Responsible Staff Member: Gabriel Raab, Network Systems Administrator Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Rubrik Licensing and Support.docx
02-Quote Rubrik Co-Termed Renewal.pdf
03 - CMAS Juniper -Rubrik Contract #3-20-70-3296E Addendum 2.pdf 640
Council Agenda Report March 24th, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: March 24th, 2026
Title: Purchase Authorization – Rubrik Licensing and Support.

Location: Citywide
Responsible Staff Member: Gabriel Raab
Background: The City utilizes Rubrik backup appliances to protect critical server and data assets at multiple locations, including the Police Department and the IT building. In addition, the City relies on Microsoft 365 for email, collaboration, and productivity services. These appliances protect critical financial and public saftey workloads from cyberattacks. Licensing and support are required to maintain backup functionality, receive security updates, and access vendor technical support for incident response and recovery operations.

Issue and Discussion: Rubrik licensing and support provide the software entitlements, maintenance, and technical assistance required to operate the existing Rubrik environment and to protect Microsoft 365 data. Maintaining current licensing and support is a key control for business continuity and disaster recovery planning, and helps reduce operational risk associated with data loss, ransomware, and system outages. This purchase supports the City’s information security posture and continuity of operations, particularly for public safety operations at the Police Department.

The Enterprise Edition provides enhanced recovery and cyber-resilience capabilities commonly used in municipal operations, including:
• Rapid recovery for virtual and physical workloads, including granular (file-level) and fullsystem restores, to reduce downtime for critical services. • Immutable backup architecture and ransomware-resiliency features to help protect backup data from unauthorized modification or deletion. • Advanced search and recovery workflows to locate and restore specific items quickly (e.g., emails/files), improving operational recovery time. • Policy-based automation for backup and retention to standardize protection levels across departments and reduce administrative overhead.
641
Council Agenda Report March 24th, 2026 Page 2 of 3
• Reporting and monitoring to support operational oversight, alerting, and audit readiness.

Maintaining Rubrik licensing and support ensures the City can continue to protect critical data and systems, including Microsoft 365, and supports reliable recovery operations for both general government and public safety services.

Staff recommends the purchase of Rubrik licensing and support for a period of 1 year for the City’s Rubrik backup appliances located at the Police Department and the IT building, and for Rubrik coverage of Microsoft 365, in the amount of $67,484.12, to be funded from the IT Software Budget (Account 10001840-46122).

The City’s Rubrik backup environment has been implemented in phases to address different operational needs. The core IT Rubrik appliance and associated licensing were purchased in 2021, the Police Department Rubrik appliance and licensing were purchased in 2022, and Rubrik coverage for Microsoft 365 was added in 2023 to provide backup and recovery capabilities for cloud-based productivity data.

This recommended action consolidates the licensing and support for the Police Department appliance, the IT building appliance, and Microsoft 365 into a single cotermed renewal. Co-terming aligns all subscriptions to the same renewal date, which simplifies administration and budgeting, reduces the risk of partial expirations, and provides one coordinated invoice and renewal cycle for improved billing and contract management.

In addition, staff recommends that the City Council authorize the City Manager or Interim City Manager to execute future Rubrik subscription licensing and support renewal agreements for the City’s existing Rubrik backup environment (Police Department, IT building appliances, and Microsoft 365), when procured under a valid cooperative purchasing contract or other authorized procurement method, provided the scope, terms, and conditions are substantially similar to the current agreement and the annual cost is within available Council-adopted appropriations. Delegating this authority will streamline future renewals, reduce administrative delays, and help ensure continuous vendor support, security updates, and licensing compliance. Maintaining uninterrupted Rubrik licensing and support is critical to the City’s ability to protect and recover public safety and Citywide systems, restore Microsoft 365 data, and sustain reliable IT services to the community.

Financial Implications: Funding for this purchase in the amount of $67,484.12 per the attached quote is available in the current year’s 2025/26 budget in account 10001840- 46122. This purchase will be made utilizing the State of California’s California Multiple Award Schedules (CMAS) contract program. CMAS is a State-negotiated cooperative purchasing vehicle administered by the California Department of General Services (DGS) that establishes pre-competed contracts with vendors for information technology products and services at set terms, conditions, and pricing. Using a CMAS agreement allows the City to satisfy competitive procurement requirements through an approved cooperative contract, reduce procurement lead time, and obtain Rubrik licensing and support under standardized State contract provisions.
642
Council Agenda Report March 24th, 2026 Page 3 of 3
Environmental Considerations: This action is not a project requiring review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(5) (organizational or administrative activities that will not result in direct or indirect physical changes in the environment).

Policy Implications: This action is consistent with Strategic Priority Efficient Government, Action Item 2.8, Evaluate appropriate systems and tools for processes and communications that are cyber safe.
643
Remittance Address:
4010 Foothills Blvd, Ste 103 PMB205
3-20-70-3296E
Roseville, CA 95747
Phone: 844.934.8326
Company: City of South Lake Tahoe Date: 3/12/2026 Expiration: 3/26/2026 Attn: Gabriel Raab Shipping Method: NA Sales Rep:

Project: Price Summary - Rubrik PD + City Renewals Est. Delivery: TBD Direct:

CMAS# Terms: NET30 Email:

Part Number Description Qty. List Price Unit Price Extended Tx Disc % RS-BT-FE-PE-PP Rubrik Foundation Edition License + Premium Support 30 $1,654.03 $578.91 $17,367.32 N 65% RS-HW-SVC-PE-S2 Support for R6000S-2 hardware 1 $3,346.22 $1,171.18 $1,171.18 N 65% RS-BT-FUE-PE-PP Enterprise Edition Add-on for Foundation, Premium Support, Prepay
30 $1,198.55 $419.49 $12,584.78 N 65%
RS-HW-SVC-9S-S2 Support for R6000S-2 hardware 1 $3,346.22 $1,673.11 $1,673.11 N 50% RS-BT-FE-PE-PP Rubrik Foundation Edition; per usable BETB; Premium support; prepay (30 TB)
30 $1,654.03 $496.21 $14,886.27 N 70%
RS-BT-FUE-PE-PP Enterprise Edition Add-on for Foundation, Premium Support, Prepay
30 $1,176.00 $388.08 $11,642.40 N 67%
RS-UR-FE-MD-BS-PP One (1) month of Rubrik Foundation Edition for M365 - Basic support, Prepay (20 GB)
40 $15.90 $15.11 $604.20 N 5%
RS-UR-FE-MD-BS-PP One (1) month of Rubrik Foundation Edition for M365 - Basic support, Prepay (50 GB)
250 $31.81 $30.22 $7,554.88 N 5%
Sub Total: $0.00
Non Taxable: $67,484.12
Tax: $0.00
Credit: $0.00
Freight: $0.00
Total: $67,484.12
Tax Rate: 0.000%
Fax: 844.923.5878
www.cadence.team
Alison_Riccardi
916-237-0918
[email protected]
PD - Rubrik s/n: BB220664040012
CITY - Rubrik s/n: AA213464040037
Rubrik M365 Renewal + Co-Term
)
)
)
)
)
)
)
)
Term: 3/15/2026 - 4/5/2027
Term: 3/30/2026 - 4/5/2027
Term: 3/15/2026 - 4/5/2027
Term: 4/6/2026 - 4/5/2027
Term: 3/15/2026 - 4/5/2027
644
Remittance Address:
4010 Foothills Blvd, Ste 103 PMB205
3-20-70-3296E
Roseville, CA 95747
Phone: 844.934.8326
Company: City of South Lake Tahoe Date: 11/13/2025 Expiration: 3/14/2026 Attn: Gabriel Raab Shipping Method: NA Sales Rep:

Project: PD - CO-TERM Est. Delivery: TBD Direct:

CMAS# Terms: NET30 Email:

Customer Signature:

Print:

Title:

Date:

Fax: 844.923.5878
www.cadence.team
Alison_Riccardi
916-237-0918
[email protected]
Rubrik s/n: BB220664040012
)
)
)
Term: 3/15/2026 - 4/5/2027
Term: 3/30/2026 - 4/5/2027
645
Remittance Address:
4010 Foothills Blvd, Ste 103 PMB205
3-20-70-3296E
Roseville, CA 95747
Phone: 844.934.8326
Company: City of South Lake Tahoe Date: 11/13/2025 Expiration: 3/14/2026 Attn: Gabriel Raab Shipping Method: NA Sales Rep:

Project: City Co-Termed Renewal Est. Delivery: TBD Direct:

CMAS# Terms: NET30 Email:

Part Number Description Qty. List Price Unit Price Extended Tx Disc % RS-HW-SVC-9S-S2 Support for R6000S-2 hardware 1 $3,346.22 $1,673.11 $1,673.11 N 50% RS-BT-FE-PE-PP Rubrik Foundation Edition; per usable BETB; Premium support; prepay (30 TB)
30 $1,654.03 $496.21 $14,886.27 N 70%
RS-BT-FUE-PE-PP Enterprise Edition Add-on for Foundation, Premium Support, Prepay
30 $1,176.00 $388.08 $11,642.40 N 67%
Sub Total: $0.00
Non Taxable: $28,201.78
Tax: $0.00
Credit: $0.00
Freight: $0.00
Total: $28,201.78
Tax Rate: 8.750%
Terms and Conditions
Warranty: NA
Maintenance: NA
Terms: No Returns
Equipment: All orders invoice upon receipt of purchase order Customer Signature authorizes Cadence Team to process the order in place of a purchase order. Prices are subject to change after the expiration date of the quote.

Customer Signature:

Print:

Title:

Date:

Fax: 844.923.5878
www.cadence.team
Alison_Riccardi
916-237-0918
[email protected]
CITY - Rubrik s/n: AA213464040037
)
)
)
Term: 3/15/2026 - 4/5/2027
Term: 4/6/2026 - 4/5/2027
646
Remittance Address:
4010 Foothills Blvd, Ste 103 PMB205
3-20-70-3296E
Roseville, CA 95747
Phone: 844.934.8326
Company: City of South Lake Tahoe Date: 11/13/2025 Expiration: 3/14/2026 Attn: Gabriel Raab Shipping Method: NA Sales Rep:

Project: M365 Renewal + CoTerm Est. Delivery: TBD Direct:

CMAS# Terms: NET30 Email:

Part Number Description Qty. List Price Unit Price Extended Tx Disc % RS-UR-FE-MD-BS-PP One (1) month of Rubrik Foundation Edition for M365 - Basic support, Prepay (20 GB)
40 $15.90 $15.11 $604.20 N 5%
RS-UR-FE-MD-BS-PP One (1) month of Rubrik Foundation Edition for M365 - Basic support, Prepay (50 GB)
250 $31.81 $30.22 $7,554.88 N 5%
Sub Total: $0.00
Non Taxable: $8,159.08
Tax: $0.00
Credit: $0.00
Freight: $0.00
Total: $8,159.08
Tax Rate: 8.750%
Terms and Conditions
Warranty: NA
Maintenance: NA
Terms: No Returns
Equipment: All orders invoice upon receipt of purchase order Customer Signature authorizes Cadence Team to process the order in place of a purchase order. Prices are subject to change after the expiration date of the quote.

Customer Signature:

Print:

Title:

Date:

Fax: 844.923.5878
www.cadence.team
Alison_Riccardi
916-237-0918
[email protected]
Rubrik M365 Renewal + Co-Term
)
)
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City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: March 24, 2026
Agenda Item #:11
Agenda Item: Ordinance Amending Vacation Home Rental (VHR) Regulations to Remove 150-Foot Buffer, Establish a Cap of 900 VHRs in Residential Areas, and Make Other Changes (Second Reading) Executive Summary: On March 10, 2026, City Council passed a motion to hold a first reading (by title only) of this ordinance by a vote of 3-2 (Mayor Bass and Councilmember Robbins no). This ordinance amends the VHR regulations to remove the 150-foot buffer and replace it with a cap of 900 VHR permits in residential areas, and makes other changes. If adopted at this meeting, the ordinance will become effective 30 days later on April 23, 2026,
Requested Action / Suggested Motions: Pass an Ordinance Amending Article V (Vacation Home Rentals) of Chapter 3.50 (Transient Lodging) and Table 2.35.070 (Appealable Actions and Matters) of the South Lake Tahoe City Code.

Responsible Staff Member: Heather Stroud, City Attorney Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Attachments:
01 - Staff Report - VHR Ordinance Amendments 2nd Reading.docx 02 - Ordinance - VHR Amendments.docx
03 - VHR Ordinance Redline.pdf
04 - Appeal Hearings 2.35 Redline.pdf
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City of South Lake Tahoe
Report to City Council
Meeting Date: March 24, 2026
Title: Ordinance Amending Vacation Home Rental Regulations (Second Reading) Location: Citywide
Responsible Staff Member: Heather Stroud, City Attorney (530) 542-6046 Background: On June 17, 2025, City Council adopted Ordinance No. 2025-1200, amending the Vacation Home Rental (“VHR”) provisions of the South Lake Tahoe City Code, by a vote of 4-1 (Robbins no). The 2025 Ordinance made the changes to the City’s VHR regulations including the following:
 Established a 150-foot buffer between VHR properties outside the Tourist Core Area Plan, except for condominiums. (§ 3.50.380(F))
 Prohibited VHRs in “multifamily dwellings,” but allowed VHRs in attached condominiums for applicants who had a permit as of September 1, 2016. (§ 3.50.380(D)(2))  Excluded timeshares from VHR regulation. (§ 3.50.370)  Required VHR owners outside Tourist Core Area Plan to use local property manager to check in guests and go over the rules, ensure compliance with operating conditions, receive real-time indoor sound monitoring and outdoor video monitoring to head off nuisance issues, and respond to complaints in person 24/7. (§§ 3.50.070;

3.50.390(B)(1)(b), 3.50.440)
 Changed occupancy limits outside Tourist Core Area Plan to 2 per bedroom, with up to five children aged 13 and under not counting towards the occupancy limit. (§ 3.50.440(A)(1))  Required defensible space inspection prior to permit issuance, for properties outside Tourist Core Area Plan. (§§ 3.50.390(A)(7)(b); 3.50.410(B)(2))  Required all VHR properties to be operated, maintained, and managed in compliance with conditions of operation irrespective of whether they are being used as a VHR at a given time. (§ 3.50.440).
 Clarified that appeals of VHR permit denials and revocations appealed to the Planning Commission are final and not subject to further appeal to City Council. (§ 3.50.430)  Authorized permitting preference for prior VHR and Qualified VHR permit holders in good standing. (§ 3.50.390(A)(1))
In conjunction with adopting the 2025 Ordinance, City Council requested that staff bring back a report on September 9, 2025, to get an update on the permitting process and discuss potential further amendments. On that date, City Council passed a motion by a vote of 4-1 (Councilmember Robbins no), directing staff to bring back two versions of an ordinance amending Ordinance No. 2025-1200, both of which removed the 150-foot buffer and replaced it with a cap of 1200 VHRs in 669
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residential areas, but with Option 2 additionally prohibiting VHRs from being adjacent to each other.

On October 21, 2025, City Council considered both versions but there was no successful vote to make any changes at that time, so Council directed staff to bring this item back once a councilmember had been appointed to fill the remainder of former Mayor Wallace’s term.

On February 10, 2026, City Council again considered both versions and passed a motion to move forward with Option 1 with a modification to lower the cap from 1200 to 900 VHRs within residential areas (3-2, Mayor Bass and Councilmember Robbins no).

On March 10, 2026, City Council voted to hold a first reading (by title only) of the proposed ordinance and refer second reading and adoption to the meeting on March 24 (3-2, Mayor Bass and Councilmember Robbins no).

Issue and Discussion: The draft ordinance includes the following changes to Ordinance No. 2025-1200:
 150-foot buffer is removed and replaced with a cap of no more than 900 VHR permits in residential areas;
 To complement the cap, a waitlist is established when the cap is reached;  A minimum age of 25 is established to rent a VHR;
 Attached condominiums are allowed to get VHR permits unless the applicable homeowners association rules prohibit VHRs;
 Requires advertising platforms to include “family friendly” language for VHRs in residential areas;
 Appeals of permit denials go to an independent hearing officer instead of the Planning Commission;
 Commercial and recreational areas are regulated with rules applicable to the Tourist Core Area Plan;
 Room night reporting is required;
 The prohibition on permit transfers is clarified to match existing practice, where a permit may be transferred into a family trust in which an owner is a trustee for estate planning purposes; and
 The preferred application period provision has been deleted as that period has closed.

Environmental Considerations: This Ordinance is exempt from the California Environmental Quality Act (“CEQA”) under CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that they may have a significant effect on the environment, and under CEQA Guidelines section 15308 because it is amending a regulatory process to protect the environment.

Financial Implications: Financial implications are uncertain. This Ordinance would result in the maximum number of VHRs being 900 within residential areas, which could be more or less than would have resulted under Ordinance No. 2025-1200. Under Ordinance No. 2025-1200, which included a 150-foot buffer, the maximum number of VHRs outside the Tourist Core was estimated to be 1,100 but likely would have ended up being lower depending on the distribution of VHRs throughout the city.
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Policy Implications: VHR regulation involves competing policy implications. Limiting, restricting, regulating, and enforcing the rules regarding VHRs protects against nuisance issues such as noise, trash, overcrowding, parking violations, and degradation of neighborhood character, while allowing the operation of VHRs can have positive economic benefits for the City, local businesses, and community.
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Ordinance 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
March 24, 2026
An Ordinance Amending Article V (Vacation Home Rentals) of Chapter 3.50 (Transient Lodging) and Table 2.35.070 (Appealable Actions and Matters) of the South Lake Tahoe City Code to Modify the Regulation of Vacation Home Rentals

FINDINGS
A. Pursuant to Article XI, Section 7 of the California Constitution, the City may make and enforce all regulations and ordinances using its police powers.

B. The City has regulated Vacation Home Rentals (“VHRs”), currently defined as the rental of an entire dwelling unit for less than 30 days, since the adoption of Ordinance No. 928 on January 21, 2003.

C. Between 2015-2018, the City Council held more than 17 public meetings with dozens of hours of public comment at which the City Council deliberated regulations related to, nuisances created by, and the benefits and costs of VHRs within the City. At those public meetings, the City Council, staff, and community members expressed concern about excessive noise, disorderly conduct, vandalism, overcrowding, traffic, congestion, illegal parking, and accumulation of trash and refuse at or around VHRs located outside the Tourist Core. During that time, the City expended resources in responding to numerous citizen complaints pertaining to VHRs, which required rapid response from police, fire, paramedic, and other City personnel.

D. Measure T was a citizens initiative that passed in the election of November 6, 2018. Beginning after a phase-out period, Measure T prohibited VHRs in certain areas of the City where they had previously been permitted, including residentially-zoned areas, multifamily dwellings, and areas added to the Tourist Core after 2017.

E. Soon after Measure T passed, an organization called South Lake Tahoe Property Owners Group filed a lawsuit challenging Measure T on various grounds, El Dorado County Superior Court Case No. SC20180243. In February 2021, Measure T was upheld in its entirety by the El Dorado County Superior Court, and Plaintiff filed an appeal. The court of appeal affirmed the superior court’s judgment upholding Measure T, except that it remanded the case for the trial court to consider whether the “permanent resident” exception in the Qualified VHR provisions of Measure T violates the dormant Commerce Clause of the U.S. Constitution. At no time during the lawsuit was an injunction in place prohibiting the implementation of Measure T’s 672
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prohibition on VHRs in certain areas of the City including residentially-zoned areas, multifamily dwellings, and areas added to the Tourist Core after 2017, such that VHRs in these areas were phased out by the end of 2021 as required by Measure T.

F. On March 13, 2025, the El Dorado County Superior Court issued a ruling finding that the Qualified VHR provisions are unconstitutional because they impermissibly discriminate against interstate commerce, and that these provisions are not severable from the remainder of Measure T, requiring that Measure T be struck down in its entirety.

G. On April 1, 2025, the City Council unanimously adopted Ordinance No. 2025-1193, establishing a temporary, forty-five (45) day moratorium on the issuance of Vacation Home Rental permits for Vacation Home Rentals in areas where such permits were prohibited by Measure T, pursuant to California Government Code section 65858(a). On May 6, 2025, City Council adopted urgency ordinance (Ordinance No. 2025-1196) by a four-fifths vote (with Councilmember Jinkens voting no) to extend the temporary moratorium through June 19, 2025.

H. On April 22, 2025, the City Council received a staff report and passed a motion by a vote of 3- 2 (Mayor Pro Tem Bass and Councilmember Robbins voting no) to make certain amendments to the pre-Measure T VHR regulations that were in place as of November 2018.

I. On May 6, 2025, City Council passed a motion by a vote of 4-1 (Councilmember Robbins voting no) to make further amendments to the proposed ordinance and bring back that ordinance for a first reading on June 3, 2025.

J. On June 3, 2025, City Council passed a motion to hold a first reading (by title only) by a vote of 3-2 (Councilmembers Jinkens and Robbins no), and on June 17, 2025, City Council voted to pass the ordinance by a vote of 4-1 (Councilmember Robbins no), and directed staff to bring back an update to the City Council meeting on September 9, 2025, to discuss potential further amendments to that ordinance.

K. On September 9, 2025, City Council passed a motion by a vote of 4-1 (Councilmember Robbins no) to bring back two versions of this Ordinance for consideration including Version 1, in which: the 150-foot buffer is replaced with a cap of no more than 1,200 VHR permits in residential areas, a minimum age of 25 is established to rent a VHR, attached condominiums are allowed to get VHR permits unless the applicable homeowners association rules prohibit VHRs, requires advertising platforms to include “family friendly” language for VHRs in residential areas, appeals of permit denials go to an independent hearing officer instead of the Planning Commission, commercial and recreational areas are regulated with rules applicable to the Tourist Core Area Plan, and room night reporting is required; and Version 2 that included the same changes except that the 150-foot buffer was replaced with a prohibition of properties with VHR permits being adjacent to each other. 673
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L. On October 21, 2025, City Council considered both versions of the ordinance but were not able to reach a majority vote to make any changes and directed staff to bring the item back once a fifth councilmember was appointed to fill the remainder of former Mayor Wallace’s term.

M. On February 10, 2026, City Council considered both versions of the ordinance and passed a motion by a vote of 3-2 (Mayor Bass and Councilmember Robbins no) to bring back Version 1 for a first reading with a revision to lower the VHR permit cap in residential areas from 1,200 to 900.

N. Related amendments to Table 2.35.070 (Appealable Actions and Matters) are included in this Ordinance to clarify that appeal decisions of VHR permit denials and revocations go to a hearing officer and not Planning Commission.

O. On March 20, 2026, City Council held a public hearing and passed a motion by a vote of 3-2 (Mayor Bass and Councilmember Robbins no) to hold a first reading of this ordinance (by title only) and refer second reading and adoption to the meeting on March 24, 2026. On February 27, 2026, notice of this public hearing was published in the Tahoe Daily Tribune pursuant to California Government Code section 65090.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1. Article V (Vacation Home Rentals) of Chapter 3.50 (Transient Lodging) of the South Lake Tahoe City Code is hereby amended to read in its entirety as follows:

3.50.370 Definitions.
“Bear box” shall have the same meaning as set forth in SLTCC 4.150.010. “City manager” shall mean the city manager as set forth in Chapter 2.10 SLTCC, or their designee. “Condominium” shall mean a dwelling unit in a residential development that is under a legal arrangement specifying that the unit is individually owned but the common areas are owned, controlled, and maintained through an organization consisting of all individual owners. “Dwelling unit” shall mean a building, or portion thereof, that contains living facilities including provisions for sleeping, eating, cooking, and sanitation for the exclusive use of one or more people maintaining a household, not including city-approved hotels, motels, bed and breakfasts, or timeshares.
“Electronic signature” shall have the same meaning as set forth in SLTCC 2.40.010. “Good neighbor contract” shall mean a document prepared by the city manager that summarizes the conditions of operations in SLTCC 3.50.440 for which occupants are responsible for compliance and subject to citation for violating, to be signed by wet or electronic signature before or during check-in by the property manager and the responsible party(ies) entering into a vacation home rental contract for each vacation home rental in areas outside the tourist core area plan. “Multifamily dwelling unit” shall mean a dwelling unit that is attached, meaning that it shares at least one wall, floor, or ceiling with at least one other dwelling unit. Condominiums are not considered multifamily dwelling units.
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“Occupant” shall mean any person who is on or in a vacation home rental property other than service providers, whether or not the person stays overnight.
“Owner” shall mean the person(s) or entity(ies) that hold legal or equitable title to a dwelling unit. “Property manager” shall mean the person designated by the owner to implement the requirements of SLTCC 3.50.440 in residential areas. The owner or an agent designated by the owner may serve as the property manager.
“Renewal application” shall mean an application for a renewed vacation home rental permit which application may be submitted by the vacation home rental applicant. “Rent” shall have that definition set forth in SLTCC 3.00.010. “Residential areas” shall mean areas zoned for residential use and excluding all areas within the Tourist Core Area Plan, Tahoe Valley Area Plan, Sierra-Tract Commercial Plan Area Statement, South Y Industrial Tract Community Plan, and Bijou/Al Tahoe Community Plan Districts 1, 2, 3, and 4, and parcels zoned for recreational use.
“Vacation home rental” shall mean the rent or rental of an entire dwelling unit by the owner or agent to another person or group of persons for occupancy, dwelling, lodging, or sleeping purposes for a period of less than 30 consecutive calendar days. The rental of units within city-approved hotels, motels, time-shares, and bed and breakfasts shall not be considered to be vacation home rentals. “Vacation home rental applicant” shall mean the person(s) or entity(ies) who apply for a vacation home rental permit by submitting and signing a vacation home rental application. A vacation home rental applicant may be an owner(s) of the dwelling unit, an agent(s), or another authorized representative(s) of an owner of the dwelling unit.
“Vacation home rental permit” shall mean a permit issued to the property owner and pursuant to the provisions of this chapter that allows the use of a dwelling unit as a short-term rental. “Vacation home rental property” shall mean a parcel of real property, as shown on the latest equalized tax assessment roll as maintained by the assessor of the county of El Dorado, upon which a vacation home rental(s) is (are) maintained. “Vacation home rental property” includes the premises upon which a vacation home rental is located, including parking areas, driveways, landscaping, accessory structures, fences, walls, swimming pools, hot tubs, spas, tennis and paddleboard courts, and other similar and related improvements.
“Waitlist” shall mean the list of vacation home rental permit applicants the city manager maintains when the number of vacation home rental permits issued in residential areas exceeds the cap of 900, to be maintained in the order each application is deemed complete and used when vacation home rental permits become available.

3.50.380 Vacation home rentals – General provisions.

A. Vacation Home Rentals Allowed. Subject to the provisions of this article, vacation home rentals shall be permitted within the city.

B. Vacation Home Rental Permit Required to Operate. It shall be unlawful for any person or entity to rent, maintain, facilitate, advertise or list a dwelling unit as a short-term rental without a valid vacation home rental permit issued pursuant to this article.

C. Vacation Home Rental Permits Nontransferable.
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1. Permit – Site Specific. It shall be unlawful for any person to give, grant or otherwise transfer a vacation home rental permit from one dwelling unit to another.

2. Transfer of Permits Prohibited. All permits issued by the city pursuant to this article shall be nontransferable to a different person or entity to whom said permit was issued. (a) Notwithstanding subsection (C)(2) of this section, a permit may be transferred from one owner of a vacation home rental to another owner of the vacation home rental as long as the transferee was an owner of the vacation home rental at the time the vacation home rental application was submitted to the city, and a permit may be transferred into a family trust in which an owner is a trustee for estate planning purposes.

3. Upon any change of ownership of a vacation home rental property, an initial vacation home rental application shall be submitted pursuant to SLTCC 3.50.390(A).

D. Multifamily Dwelling Units and Condominiums.

1. It shall be unlawful to rent, lease, use or operate a multifamily dwelling unit as a vacation home rental.

2. Condominiums are eligible for vacation home rental permits, except for condominiums that are part of a common interest development subject to the Davis-Stirling Common Interest Development Act, as set forth in Cal. Civ. Code § 4000 et seq. and which condominiums are subject to a prohibition on short-term rentals adopted by the common interest development pursuant to Cal. Civ. Code § 4741, as may be amended.

E. Agency and Property Management.

1. An owner may retain an agent to comply with the requirements of this article, including, without limitation, the filing of an application for a vacation home rental permit, the management of the vacation home rental, and compliance with the conditions of the permit. The owner of the vacation home rental is responsible for compliance with the provisions of this article and the failure of an agent to comply with this article shall not relieve the owner of their obligations as set forth in this article.

2. In residential areas, owners are required to designate and maintain a property manager at all times.

F. Cap. The total number of vacation home rental permits issued in residential areas shall not exceed 900.

G. Transient occupancy tax shall be assessed for vacation home rentals.

H. Permits and Fees Not Exclusive. Permits and fees required by this article shall be in addition to any license, permit or fee required under any provision of the city code. The issuance of any permit pursuant to this article shall not relieve the owner of the vacation home rental from their obligation to comply with all other provisions of the city code pertaining to use and occupancy of the vacation home rental.

I. No more than one vacation home rental shall operate on a parcel.

3.50.390 Vacation home rental application procedures.

A. Initial Applications.
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2. It shall be the applicant’s responsibility to provide all information and materials required to comply with the vacation home rental application submittal requirements.

3. The filing date of the vacation home rental application shall be the date when the city manager officially receives the last submission of information or materials required by subsection (B) of this section and the application is deemed complete. If the city manager determines an application submittal is incomplete, a vacation home rental applicant shall be notified of such incompleteness within 30 calendar days of receipt of the vacation home rental application by the city manager. If the city manager does not receive a complete application within 30 calendar days of providing notice of incompleteness, the city manager shall no longer consider that application and the application shall be deemed withdrawn.

4. All vacation home rental applications which have been deemed complete by the city manager shall be reviewed and processed in the order of the application’s filing date.

5. Once an application is deemed complete, the city manager shall make reasonable efforts to schedule an inspection of the vacation home rental within 14 days. Vacation home rental applicants shall have 45 days to make all changes and improvements to the vacation home rental which are required by the city pursuant to the inspection. If the vacation home rental applicant fails to make all changes and improvements to the vacation home rental within 45 days of the inspection, said applicant’s vacation home rental application shall be deemed withdrawn.

6. The city manager shall continue to review applications and inspect vacation home rental properties until all applications have been reviewed, or in residential areas, until the city can issue no further vacation home rental permits based on the cap in SLTCC 3.50.380(F), and then shall maintain a waitlist. The city shall issue no more than 150 vacation home rental permits per month.

7. Inspections Required in Residential Areas.
(a) The city manager shall inspect all dwelling units in residential areas for compliance with this article prior to issuing a vacation home rental permit for said dwelling unit. (b) Vacation home rental permit applicants may be required to make improvements or changes to the proposed vacation home rental property in order to ensure that the proposed vacation home rental property conforms with all plan area statements and building code standards which were in effect at time of construction of the vacation home rental property and that no health and safety violations which threaten the well-being of guests, neighbors or the community are present at the vacation home rental property, including compliance with defensible space requirements of California Public Resources Code Section 4291, as may be amended.
(c) Notwithstanding subsections (A)(7)(a) and (A)(7)(b) of this section, inspections shall not be required for vacation home rental renewal applications.

B. Vacation Home Rental Application and Renewal Application Filing Requirements.

1. Vacation home rental applications and renewal applications shall be submitted on forms provided by the city manager and shall include, but not be limited to, the following information:
(a) Owner(s) name(s).
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(b) Property manager contact information, in residential areas including local contact number with 24-hour, seven days a week availability for reporting violations. Any change in the property manager and local contact number shall be promptly furnished to the city manager. (c) Square footage of home.
(d) Owner mailing address.
(e) Proposed vacation home rental address and assessor’s parcel number. (f) Vacation home rental permit number, if existing vacation home rental. (g) Number of bedrooms in vacation home rental.
(h) Number of paved parking spaces on the vacation home rental property. (i) Identification of outdoor hot tub, if any.

2. Vacation home rental applications and renewal applications filed by agents, representatives, or authorized representatives of the owner of the vacation home rental property shall include a declaration that such application is being made with the consent of the vacation home rental owner.

3. Vacation home rental applications and renewal applications shall be accompanied by a declaration that any and all applicable covenants, conditions and restrictions are consistent with and would not prohibit issuance of a vacation home rental permit for the proposed property.

4. The vacation home rental application and renewal application shall be accompanied by an application fee in an amount set forth by separate resolution of the city council which amount is calculated to recover the city’s full cost of reviewing, issuing and administering said permit.

5. If a renewal application is denied, and the applicant wishes to operate a vacation home rental, the applicant must initiate a vacation home rental application by filing an initial application and complying with the procedures of subsection (A) of this section.

3.50.400 Expiration and renewal of vacation home rental permits.

A. Vacation home rental permits shall expire one year after their issuance.

B. Vacation home rental permits must be renewed on an annual basis prior to expiration by filing with the city manager a renewal application and a renewal fee.

C. If a timely renewal application is filed, the vacation home rental permit shall not expire until the date that the city manager approves or denies the renewal application. If a timely renewal application is not filed, the vacation home rental permit shall expire and shall be considered null and void.

D. A renewal application shall be subject to all filing requirements set forth in SLTCC 3.50.390(B).

E. The city manager shall issue or deny a renewal application in accordance with the provisions of SLTCC 3.50.410(C).

3.50.410 Review, issuance and denial of vacation home rental permit applications.

A. Vacation home rental permits shall only be issued to the owner(s) of the vacation home rental property.

B. Criteria for Issuance – Initial Application. The city manager shall issue a vacation home rental permit where they make all of the following findings:
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1. The vacation home rental application is complete and the applicant has complied with the submittal requirements of SLTCC 3.50.390(B).

2. In residential areas, inspection of the vacation home rental property has shown that the proposed vacation home rental property conforms with all plan area statements and building code standards which were in effect at time of construction of the vacation home rental property, that no health and safety violations which threaten the wellbeing of guests, neighbors or the community are present at the vacation home rental property, that the defensible space requirements of California Public Resources Code Section 4291, as may be amended, are met, and that the applicable requirements of SLTCC 3.50.440 are met including verifying the parking areas set forth on the application, the required interior and exterior signage, lighting, and that the required noise and video monitoring devices are installed and operational.

3. Neither the vacation home rental property nor the vacation home rental applicant has received three or more upheld citations within any three events and/or calls for service for violations of the city code which citations were issued during three separate events and/or calls for service within any 24-month period, and the vacation home rental property does not have outstanding fines for any upheld citations. For purposes of this section, upheld citations means citations which were neither overturned on appeal nor dismissed.

4. The vacation home rental property contains sufficient paved parking spaces to accommodate the maximum number of occupants. All required parking shall be constructed on the vacation home rental property prior to operation as a vacation home rental.

5. The proposed vacation home rental would not exceed the cap of 900 vacation home rental permits in SLTCC 3.50.380(F).

C. Criteria for Issuance – Renewal Application. The city manager shall issue a renewed vacation home rental permit where they make all of the following findings:

1. The renewal application is complete and the applicant has complied with the submittal requirements of SLTCC 3.50.390(B).

2. There have not been three or more upheld citations issued for violations of the city code which citations were issued during three separate events and/or calls for service within any 24-month period, and the vacation home rental property does not have outstanding fines for any upheld citations. For purposes of this subsection, upheld citations means citations which were neither overturned on appeal nor dismissed.

3. The vacation home rental permit has not lapsed, expired, been revoked, or suspended.

4. The vacation home rental is current on transient occupancy taxes and has paid all said taxes to the city in full by the date upon which said taxes became due.

5. The vacation home rental permit has not been transferred to another person, entity, or property.

D. Criteria for Denial. Vacation home rental permits shall not be issued or renewed where the city manager confirms that one or more of the criteria for issuance set forth in subsections (B) and (C) of this section have not been met. If the city manager denies the vacation home rental application or renewal application, they shall specify in writing the reasons for the denial and notify the applicant that the decision shall become final unless the applicant seeks an appeal pursuant to SLTCC

3.50.430.
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3.50.420 Revocation of vacation home rental permit.

A. A vacation home rental permit issued under the terms of this article shall be revoked by the city manager at any time if they conclude any of the following:

1. The vacation home rental is not current on transient occupancy taxes and has not paid all said taxes to the city in full by the date upon which said taxes became due.

2. There have been three or more upheld citations for violations of the city code which citations were issued during three separate events and/or calls for service for violations of the city code at the vacation home rental within any 24-month period. For purposes of this section, upheld citations means citations which were neither overturned on appeal nor dismissed.

3. The vacation home rental applicant has submitted a vacation home rental application containing a material misrepresentation or omission of a material fact.

4. There has been a transfer or an attempt to transfer a vacation home rental permit to another person, entity or property.

B. A vacation home rental permit suspended or revoked pursuant to this section shall be deemed to be expired and shall no longer authorize the operation of a vacation home rental.

3.50.430 Appeal from city manager’s determination.

An applicant or any interested party who disagrees with the city manager’s decision to issue, deny, revoke, or suspend a vacation home rental permit may appeal that decision to a hearing officer in accordance with the appeal provisions of Chapter 2.35 SLTCC. The hearing officer’s decision shall be final and is not subject to further administrative appeals.

3.50.440 Conditions of operation.

All vacation home rental properties shall be operated, maintained, and managed on a day-to-day basis in compliance with the following operational conditions and requirements, irrespective of whether they are being used as a vacation home rental at a given time. In residential areas, the owner shall designate and maintain a property manager to ensure compliance with the conditions set forth in this section. Violation of any of the below conditions of operation shall subject the owner to citation in accordance with SLTCC 3.50.450. Additionally, violation of conditions of operation set forth in subsections (A), (C), (H), (K), (L), (O), (Q), and (R) of this section shall subject any occupant found violating such condition to citation in accordance with SLTCC 3.50.450.

A. Maximum Occupancy.

1. Occupancy of the vacation home rental shall be limited by (1) the number of paved parking spaces on the vacation home rental property as shown in Table 1 of this subsection, and (2) the number of bedrooms in the property as shown in Tables 2(a) and 2(b) of this subsection, whichever is lesser. For purposes of this subsection, occupancy shall be calculated by the number of persons present at the vacation home rental property at any given time.

Table 1. Number of Paved Parking Spaces Establishing Maximum Occupancy Number of
Parking Spaces
Maximum
Occupancy
1 4
2 8
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Number of
Parking Spaces
Maximum
Occupancy
3 12
4 16
5 20
Table 2(a). Number of Bedrooms Establishing Maximum Occupancy (Outside Residential Areas)
Number of
Bedrooms
Maximum
Occupancy
Studio 4
1 6
2 8
3 10
4 12
5 14
Table 2(b). Number of Bedrooms Establishing Maximum Occupancy (In Residential Areas) Number of
Bedrooms
Maximum
Occupancy
Studio 2
1 2
2 4
3 6
4 8
5 10
Outside residential areas, where the maximum occupancy for a vacation home rental is based upon the number of bedrooms, occupancy of a vacation home rental with one or more bedrooms shall be calculated by multiplying the number of bedrooms by two and adding four. In residential areas, where the maximum occupancy for a vacation home rental is based upon the number of bedrooms, occupancy of a vacation home rental shall be calculated by multiplying the number of bedrooms by two. For vacation home rentals with one or more bedrooms, up to five children aged 13 and under do not count towards the maximum occupancy. For studios, up to two children aged 13 and under do not count towards the maximum occupancy.

The voluntary reduction of occupancy in order to reduce fees is not permitted.

The requirements of this subsection limiting maximum occupancy based on number of parking spaces shall not apply to any vacation home rental that is within a common interest development 681
Ordinance 2026-XXX March 24, 2026 Page 11 of 17
subject to the Davis-Stirling Common Interest Development Act, as set forth in Cal. Civ. Code § 4000 et seq.; provided, that the board of directors of the association governing the common interest development has implemented rules or regulations regarding parking for occupants of vacation home rentals within such common interest development.

B. Each parking space required for a vacation home rental permit shall remain available for vacation home rental occupants. Each parking space shall be no less than nine feet wide and 19 feet long.

C. Commercial Activity Prohibited. Vacation home rentals shall not be used for commercial activities, including, but not limited to, weddings, receptions and large parties. All occupants of the vacation home rental shall be notified of the prohibition against commercial activities prior to the reservation, rental, or lease of a vacation home rental.

D. The owner of the vacation home rental shall be responsible for compliance with all provisions of the South Lake Tahoe City Code.

E. The owner of the vacation home rental shall post a copy of the permit and a copy of the conditions set forth in this section in a conspicuous place within the vacation home rental property.

F. All marketing and advertising of the vacation home rental shall include the vacation home rental permit number issued by the city. In residential areas, all marketing and advertising of the vacation home rental shall include a statement that the property is in a residential area and is subject to enhanced regulations and enforcement to prevent disturbances and preserve neighborhood character.

G. The owner shall agree to and authorize the city to enter the vacation home rental for the purpose of inspections when the city has received complaints of substandard housing conditions and/or has been made aware of substandard housing conditions.

H. Use of all outdoor spas or hot tubs shall be prohibited between the hours of 10:00 p.m. and 8:00 a.m.

I. Interior Signage. Vacation home rentals shall have a clearly visible and legible notice posted on or directly adjacent to the inside of the front door, containing the following information:

1. The name of the property manager and a telephone number enabled for text messaging at which that person may be reached on a 24-hour basis, seven days per week;

2. The maximum number of occupants for the vacation home rental;

3. The maximum number of vehicles permitted to be parked on the vacation home rental property;

4. The parking rules for seasonal snow removal;

5. The trash pickup day and notification that solid waste and recyclables shall not be left or stored on the exterior of the property except in a bear box or animal-resistant cart or container approved by the city or its franchisee under Chapter 4.150 SLTCC;

6. Notification that an occupant may be cited and fined for creating a disturbance or for violating any provision(s) of this article; and

7. Notification that failure to conform to the parking and occupancy limits of the vacation home rental is a violation of this article.
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Ordinance 2026-XXX March 24, 2026 Page 12 of 17
J. Exterior Signage. Vacation home rentals shall have a clearly visible and legible exterior sign, posted in a location which is visible from the adjacent right-of-way, containing the following information:

1. The name of the property manager and owner of the vacation home rental, and a telephone number at which the property manager may be reached on a 24-hour basis, seven days per week;

2. The maximum number of occupants for the vacation home rental;

3. The maximum number of vehicles permitted to be parked on the vacation home rental property;

4. The telephone number of the police department vacation home rental hotline, and the police department’s email address;

5. This section of the South Lake Tahoe City Code.

K. Parking. Occupants of vacation home rentals shall not park on areas of the vacation home rental property not designated as parking spaces or on any other private property without permission.

L. Noise. In addition to all noise standards set forth in the city code and TRPA Code, the use of any equipment generating noise and the use of outdoor amplified music, speakers or other amplified equipment is prohibited between the hours of 10:00 p.m. and 8:00 a.m.

M. Emergency lighting (which may consist of plug-in or permanently installed systems) shall be installed, maintained and functional within the home at all times.

N. Any lights used to illuminate a vacation home rental property shall be designed so as to not spray onto adjoining properties and adjacent rights-of-way.

O. Parking of commercial vehicle(s) on vacation home rental property, except temporarily for durations of less than four hours, shall be prohibited.

P. Records of every night for which the vacation home rental is rented, including the name and contact information of the tenant who has arranged to rent the vacation home rental, the rental rate, the number of occupants per night, and the number of vehicles, shall be maintained for a minimum period of three years before such records are discarded or destroyed. Such records shall be made available to the city within 15 business days upon written request from the city.

Q. Camping and sleeping in tents, travel trailers, campers or recreational vehicles shall not be permitted on the vacation home rental property.

R. Trash.

1. Owners are responsible for compliance with all requirements for sorting, disposal, storage, and collection of solid waste, recyclables, and yard trimmings in Chapter 4.150 SLTCC. Solid waste and recyclables shall not be left or stored on the exterior of the property except in a container(s) within a bear box or in an animal-resistant cart or container approved by the city or its franchisee under Chapter 4.150 SLTCC. Owners are required to acquire and use an animal-resistant recycling cart within 30 days of receiving notice from the city or its franchisee that such recycling carts are available.

2. If a bear box is installed on the vacation home rental property, then all solid waste shall be stored in said bear box until collection. All bear boxes shall remain functional and maintained so as to ensure that wildlife cannot access trash. The requirements of this subsection shall not apply 683
Ordinance 2026-XXX March 24, 2026 Page 13 of 17
to any person whose vacation home rental is within a common interest development subject to the Davis-Stirling Common Interest Development Act, as set forth in Cal. Civ. Code § 4000 et seq.; provided, that the board of directors of the association governing the common interest development has implemented rules or regulations requiring and enforcing the regular disposal of trash within such common interest development.

3. For vacation home rental properties with a bear box installed, Table 1 of this subsection establishes the number of trash cans within bear boxes required.

Table 1. Minimum Number of Trash Cans Within Bear Box
Size of Home Number of
Trash Cans
Less than 2,500 square
feet
2 2,500 – 3,500 square
feet
3 Greater than 3,500
square feet
4 4. Vacation home rental owners and property managers shall arrange for the necessary level of trash pick-up, drop-off, or other trash removal from the property so as to ensure that no trash is left on the street, exterior of the dwelling unit, or the right-of-way.

S. Owner or authorized agent shall include the vacation home rental permit number on all contracts, rental agreements, and in any advertising or websites depicting the vacation home rental.

T. Transient Occupancy Tax. The owner of the vacation home rental shall remit all transient occupancy tax payments and comply with Article II of this chapter. The owner or agent shall report the number of room nights rented for each vacation home rental when remitting transient occupancy tax payments.

U. For properties in residential areas, the property manager shall meet the occupants either in person or virtually to check them in at the beginning of each vacation home rental to, at a minimum:

1. Verify the identities of all responsible party(ies) entering into a vacation home rental contract;

2. Verify that all responsible party(ies) entering into a vacation home rental contract are 25 years of age or older; and

3. Ensure that the property manager and responsible party(ies) have signed the good neighbor contract certifying that the property manager has reviewed the conditions of operation of this section with the responsible party(ies), which good neighbor contract shall be maintained for three years and made available to the city upon written request within 15 business days.

V. For properties in residential areas, the owner shall install indoor noise and outdoor video monitoring devices to immediately alert the property manager 24 hours a day, seven days a week, of potential violations of the conditions of operation of this SLTCC 3.50.440, including those conditions of operation related to noise, trash, and parking. The purpose of this requirement is to provide property managers with access to real-time information to allow them to prevent nuisances before neighbors are disturbed and to prevent violations of the conditions of operation. 684
Ordinance 2026-XXX March 24, 2026 Page 14 of 17
W. For properties in residential areas, the property manager shall provide and maintain a local contact number with 24-hour, seven days a week, availability for receiving reports of violations from the city and neighbors, and the property manager shall be available to respond in person within 60 minutes to such complaints, 24 hours a day, seven days a week.

3.50.450 Enforcement.

A. Any use or condition caused or permitted to exist in violation of any provision of this article shall be and hereby is declared a public nuisance and may be summarily abated by the city pursuant to Code of Civil Procedure Section 731 or any other remedy available to the city.

B. Any use or condition caused or permitted to exist in violation of any provision of this article shall be subject to citation in an amount set forth by separate resolution of the city council.

C. The city may issue a citation based wholly or in part on photographic, video, or audio recorded evidence provided by a third party upon submission of a signed affidavit from the person who took the photograph or made the recording authenticating the evidence, if a preponderance of the evidence shows that a violation occurred.

2.35 SLTCC, and will be heard by a hearing officer along with the appeal of the permit revocation under SLTCC 3.50.430.

3.50.460 No property rights conferred.

Vacation home rental permits shall not be construed as providing property rights or vested interests and entitlements in continued operation of a vacation home rental. Vacation home rental permits are revocable licenses which expire annually. Vacation home rental permits shall not run with the land.

SECTION 2. Table 2.35.070 (Appealable Actions and Matters) of the South Lake Tahoe City Code is hereby amended to read in its entirety as follows:

Table 2.35.070: Appealable Actions and Matters
Permit or Action Type Reference
Section
Intermediary Appeal
Officer or Board
Final Appeal
Officer or Board
Tax Determinations 3.20.060

3.20.110
Tax Collector City Council
Emergency
Communication System
Access Fee

3.30.170 Finance Director City Manager
Business and
Professions Tax and
License

3.35.170

3.35.260
None City Council
Business Classification 3.35.310 Tax Collector City Council Revocation of Business
Permit by the Chief of
Police for Violation of
California Health and
Safety Section 11364.5

3.35.420 None City Manager
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Ordinance 2026-XXX March 24, 2026 Page 15 of 17
Permit or Action Type Reference
Section
Intermediary Appeal
Officer or Board
Final Appeal
Officer or Board
Transient Lodging Tax
Redetermination

3.50.130 Finance Director City Manager
Transient Lodging:

Occupancy and Permits

3.50.040 Planning Commission City Council
Vacation Home Rental
Permit

3.50.430 None Hearing Officer
Vacation Home Rental
Permit Third Citation
and Revocation

3.50.450 None Hearing Officer
Animal Control Fees 4.05.080 None City Council
Massage 4.15.040 None City Council
Bingo Permit 4.20.060 None City Council
Mobile Vending Permit 4.35.080 None City Council
Alcohol Use Permit 4.70.130 None City Council
Escort Permit Grant,
Denial, Suspension or
Revocation

4.70.200 City Manager City Council
Private Patrol Permit 4.140.090 None City Council
False Alarm Permit 4.145.070 None City Manager
Refuse and Garbage 4.150.025 None City Council
Taxicab Suspension or
Revocation of Permit

4.155.110 None City Manager
Cannabis Public Safety
License

4.180.050 None City Council
Hazardous Vegetation
and Defensible Space

5.30.100 None Hearing Officer
Land Use Development
Standards

6.10.090

6.10.250
See 6.10.090 Table 1 See 6.10.090
Table 1
Housing: Unit
Determination

6.25.080 None City Council
Multifamily Dwelling
Inspection and
Maintenance Program

6.30.170 None Building Board of
Appeals
Plan Line Setback:

Building Permit

6.35.060 None Planning
Commission
Signs 6.40.270 Planning Commission City Council
Trees 6.50.040

6.50.180
None City Council
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Ordinance 2026-XXX March 24, 2026 Page 16 of 17
Permit or Action Type Reference
Section
Intermediary Appeal
Officer or Board
Final Appeal
Officer or Board
Condominium
Conversion

6.55.210 Planning Commission City Council
Use Permit and
Variances

6.55.220

6.55.580

6.55.590
Planning Commission City Council
Special Events and
Temporary Use Permit

6.55.230 Planning Commission City Council
Hosted Rental Permit 6.55.295 None Planning
Commission
Cannabis Use Permit 6.55.770 None City Council
Floodplain Management 6.65.160 None City Council
Mobile Vending
Location

6.70.060 Planning Commission City Council
Wireless Facility
Permits

6.75.040

6.75.080
Planning Commission City Council
Urban Runoff and
Storm Water Quality
Violations

7.15.180 Public Works Director City Council
Grading, Erosion, and
Sediment Control
Decisions

7.20.260 None Public Works
Director
SECTION 3. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 4. The City Council finds that this Ordinance is exempt from the California Environmental Quality Act (“CEQA”) under CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment, and under CEQA Guidelines section 15308 because it is amending a regulatory process to protect the environment.

SECTION 5. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 6. This Ordinance shall become effective 30 days following its adoption.

Adopted by the City of South Lake Tahoe City Council on March 24, 2026 by the following vote:
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Ordinance 2026-XXX March 24, 2026 Page 17 of 17
Yes:

No:

Abstain:

Absent:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
First Reading:

Published:

Second Reading:

Effective:

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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South Lake Tahoe City Code Page 1/14
The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025.

3.50.370 Definitions.
“Bear box” shall have the same meaning as set forth in SLTCC 4.150.010. “Buffer zone” shall mean the area within 150 feet of any property line of a vacation home rental property, except for condominiums, as measured using the city of South Lake Tahoe’s geographic information system data.
“City manager” shall mean the city manager as set forth in Chapter 2.10 SLTCC, or their designee.
“Condominium” shall mean a dwelling unit in a residential development that is under a legal arrangement specifying that the unit is individually owned but the common areas are owned, controlled, and maintained through an organization consisting of all individual owners. “Dwelling unit” shall mean a building, or portion thereof, that contains living facilities including provisions for sleeping, eating, cooking, and sanitation for the exclusive use of one or more people maintaining a household, not including city-approved hotels, motels, bed and breakfasts, or timeshares.
“Electronic signature” shall have the same meaning as set forth in SLTCC 2.40.010. “Good neighbor contract” shall mean a document prepared by the city manager that summarizes the conditions of operations in SLTCC 3.50.440 for which occupants are responsible for compliance and subject to citation for violating, to be signed by wet or electronic signature before or during check-in by the property manager and the responsible party(ies) entering into a vacation home rental contract for each vacation home rental in areas outside the tourist core area plan.
“Multifamily dwelling unit” shall mean a dwelling unit that is attached, meaning that it shares at least one wall, floor, or ceiling with at least one other dwelling unit., except that cCondominiums within the tourist core area plan are not considered multifamily dwelling units. “Occupant” shall mean any person who is on or in a vacation home rental property other than service providers, whether or not the person stays overnight. “Owner” shall mean the person(s) or entity(ies) that hold legal or equitable title to a dwelling unit.
“Property manager” shall mean the person designated by the owner to implement the requirements of SLTCC 3.50.440 in residential areas outside the tourist core area plan. The owner or an agent designated by the owner may serve as the property manager. “Renewal application” shall mean an application for a renewed vacation home rental permit which application may be submitted by the vacation home rental applicant. “Rent” shall have that definition set forth in SLTCC 3.00.010. “Residential areas” shall mean areas zoned for residential use and excluding all areas within the Tourist Core Area Plan, Tahoe Valley Area Plan, Sierra-Tract Commercial Plan Area Statement, 689
South Lake Tahoe City Code Page 2/14
The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025.

South Y Industrial Tract Community Plan, and Bijou/Al Tahoe Community Plan Districts 1, 2, 3, and 4, and parcels zoned for recreational use.
“Vacation home rental” shall mean the rent or rental of an entire dwelling unit by the owner or agent to another person or group of persons for occupancy, dwelling, lodging, or sleeping purposes for a period of less than 30 consecutive calendar days. The rental of units within city-approved hotels, motels, time-shares, and bed and breakfasts shall not be considered to be vacation home rentals.
“Vacation home rental applicant” shall mean the person(s) or entity(ies) who apply for a vacation home rental permit by submitting and signing a vacation home rental application. A vacation home rental applicant may be an owner(s) of the dwelling unit, an agent(s), or another authorized representative(s) of an owner of the dwelling unit.
“Vacation home rental permit” shall mean a permit issued to the property owner and pursuant to the provisions of this chapter that allows the use of a dwelling unit as a short-term rental. “Vacation home rental property” shall mean a parcel of real property, as shown on the latest equalized tax assessment roll as maintained by the assessor of the county of El Dorado, upon which a vacation home rental(s) is (are) maintained. “Vacation home rental property” includes the premises upon which a vacation home rental is located, including parking areas, driveways, landscaping, accessory structures, fences, walls, swimming pools, hot tubs, spas, tennis and paddleboard courts, and other similar and related improvements. “Waitlist” shall mean the list of vacation home rental permit applicants the city manager maintains when the number of vacation home rental permits issued in residential areas exceeds the cap of 900, to be maintained in the order each application is deemed complete and used when vacation home rental permits become available.

3.50.380 Vacation home rentals – General provisions.

A. Vacation Home Rentals Allowed. Subject to the provisions of this article, vacation home rentals shall be permitted within the city.

C. Vacation Home Rental Permits Nontransferable.

1. Permit – Site Specific. It shall be unlawful for any person to give, grant or otherwise transfer a vacation home rental permit from one dwelling unit to another.

2. Transfer of Permits Prohibited. All permits issued by the city pursuant to this article shall be nontransferable to a different person or entity to whom said permit was issued. (a) Notwithstanding subsection (C)(2) of this section, a permit may be transferred from one owner of a vacation home rental to another owner of the vacation home rental as long as the transferee was an owner of the vacation home rental at the time the vacation 690
South Lake Tahoe City Code Page 3/14
The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025. home rental application was submitted to the city, and a permit may be transferred into a family trust in which an owner is a trustee for estate planning purposes.

3. Upon any change of ownership of a vacation home rental property, an initial vacation home rental application shall be submitted pursuant to SLTCC 3.50.390(A).

D. Multifamily Dwelling Units and Condominiums.

1. It shall be unlawful to rent, lease, use or operate a multifamily dwelling unit as a vacation home rental.

2. Notwithstanding subsection (D)(1) of this section, owners of multifamily dwelling units that are condominiums and had a valid vacation home rental permit at such condominium on September 1, 2016, may apply for a vacation home rental permit for said multifamily dwelling unit and will be issued or denied a permit or renewal permit based on the criteria of SLTCC 3.50.410.

E. Agency and Property Management.

The owner of the vacation home rental is responsible for compliance with the provisions of this article and the failure of an agent to comply with this article shall not relieve the owner of their obligations as set forth in this article.

2. In residential areas outside the tourist core area plan, owners are required to designate and maintain a property manager at all times.

F. Anticlustering RequirementsCap. The total number of vacation home rental permits issued in residential areas shall not exceed 900.

1. Outside of the tourist core area plan, a vacation home rental shall not operate on a parcel located within 150 feet of another parcel outside of the tourist core area plan with a vacation home rental permit.

2. No more than one vacation home rental shall operate on a parcel.

3. Distances under this subsection shall be calculated as a straight line from any parcel line of the permitted vacation home rental property to the parcel line of any other parcel.

Locational restrictions shall apply to an entire parcel if any portion of the parcel is located within the applicable buffer zone.
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South Lake Tahoe City Code Page 4/14
The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025.

4. Notwithstanding subsection (F)(1) of this section, condominiums are exempt from the anti- clustering requirements, meaning that no buffer zone around condominiums is required, and condominiums are not subject to buffer zones around other vacation home rental properties.

G. Transient occupancy tax shall be assessed for vacation home rentals.

I. No more than one vacation home rental shall operate on a parcel.

3.50.390 Vacation home rental application procedures.

A. Initial Applications.

1. All persons or entities interested in operating a vacation home rental may submit a vacation home rental application along with the application fee in an amount set forth in the city’s master fee schedule. For applications in areas where vacation home rentals were previously prohibited under Measure T, the city council may, by resolution, set an initial application period for applicants whose vacation home rental permit at the same property that is in good standing and was not renewed in 2021 because of Measure T, and for applicants whose qualified vacation home rental permit at the same property is in good standing and became void in April 2025 because of the court’s judgment in the Measure T lawsuit. Applications in such areas that are submitted by applicants not qualifying for the initial application period will not be accepted until the initial application period has expired.

2. It shall be the applicant’s responsibility to provide all information and materials required to comply with the vacation home rental application submittal requirements.

4. All vacation home rental applications which have been deemed complete by the city manager shall be reviewed and processed in the order of the application’s filing date.

5. Once an application is deemed complete, the city manager shall make reasonable efforts to schedule an inspection of the vacation home rental within 14 days. Vacation home rental applicants shall have 45 days to make all changes and improvements to the vacation home rental which are required by the city pursuant to the inspection. If the vacation home rental applicant fails to make all changes and improvements to the vacation home rental within 45 692
South Lake Tahoe City Code Page 5/14
The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025. days of the inspection, said applicant’s vacation home rental application shall be deemed withdrawn.

B. Vacation Home Rental Application and Renewal Application Filing Requirements.

1. Vacation home rental applications and renewal applications shall be submitted on forms provided by the city manager and shall include, but not be limited to, the following information:
(a) Owner(s) name(s).
(b) Property manager contact information, in residential areas including local contact number with 24-hour, seven days a week availability for reporting violations. Any change in the property manager and local contact number shall be promptly furnished to the city manager.
(c) Square footage of home.
(d) Owner mailing address.
(e) Proposed vacation home rental address and assessor’s parcel number. (f) Vacation home rental permit number, if existing vacation home rental. (g) Number of bedrooms in vacation home rental.
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The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025. (h) Number of paved parking spaces on the vacation home rental property. (i) Identification of outdoor hot tub, if any.
(j) Permit number and expiration date of prior vacation home rental permit or qualified vacation home rental permit held by owner(s) at proposed vacation home rental property, if any.

3.50.400 Expiration and renewal of vacation home rental permits.

A. Vacation home rental permits shall expire one year after their issuance.

B. Vacation home rental permits must be renewed on an annual basis prior to expiration by filing with the city manager a renewal application and a renewal fee.

D. A renewal application shall be subject to all filing requirements set forth in SLTCC

3.50.390(B).

E. The city manager shall issue or deny a renewal application in accordance with the provisions of SLTCC 3.50.410(C).

3.50.410 Review, issuance and denial of vacation home rental permit applications.

A. Vacation home rental permits shall only be issued to the owner(s) of the vacation home rental property.

B. Criteria for Issuance – Initial Application. The city manager shall issue a vacation home rental permit where they make all of the following findings:
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The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025.

1. The vacation home rental application is complete and the applicant has complied with the submittal requirements of SLTCC 3.50.390(B).

5. The proposed vacation home rental would comply with the anti-clustering requirementsnot exceed the cap of 900 vacation home rental permits in of SLTCC

3.50.380(F).

C. Criteria for Issuance – Renewal Application. The city manager shall issue a renewed vacation home rental permit where they make all of the following findings:

1. The renewal application is complete and the applicant has complied with the submittal requirements of SLTCC 3.50.390(B).

3. The vacation home rental permit has not lapsed, expired, been revoked, or suspended.

4. The vacation home rental is current on transient occupancy taxes and has paid all said taxes to the city in full by the date upon which said taxes became due.

5. The vacation home rental permit has not been transferred to another person, entity, or property.
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South Lake Tahoe City Code Page 8/14
The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025.

3.50.420 Revocation of vacation home rental permit.

A. A vacation home rental permit issued under the terms of this article shall be revoked by the city manager at any time if they conclude any of the following:

1. The vacation home rental is not current on transient occupancy taxes and has not paid all said taxes to the city in full by the date upon which said taxes became due.

3. The vacation home rental applicant has submitted a vacation home rental application containing a material misrepresentation or omission of a material fact.

4. There has been a transfer or an attempt to transfer a vacation home rental permit to another person, entity or property.

B. A vacation home rental permit suspended or revoked pursuant to this section shall be deemed to be expired and shall no longer authorize the operation of a vacation home rental.

3.50.430 Appeal from city manager’s determination.

An applicant or any interested party who disagrees with the city manager’s decision to issue, deny, revoke, or suspend a vacation home rental permit may appeal that decision to the planning commissiona hearing officer in accordance with the appeal provisions of Chapter 2.35 SLTCC.

The planning commissionhearing officer’s decision shall be final and is not subject to further administrative appeals.

3.50.440 Conditions of operation.

All vacation home rental properties shall be operated, maintained, and managed on a day-to-day basis in compliance with the following operational conditions and requirements, irrespective of whether they are being used as a vacation home rental at a given time. In residential areas outside the tourist core area plan, the owner shall designate and maintain a property manager to ensure compliance with the conditions set forth in this section. Violation of any of the below conditions of operation shall subject the owner to citation in accordance with SLTCC 3.50.450.

Additionally, violation of conditions of operation set forth in subsections (A), (C), (H), (K), (L), (O), (Q), and (R) of this section shall subject any occupant found violating such condition to citation in accordance with SLTCC 3.50.450.

A. Maximum Occupancy.
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South Lake Tahoe City Code Page 9/14
The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025.

Table 1. Number of Paved Parking Spaces Establishing Maximum Occupancy Number of Parking
Spaces
Maximum
Occupancy
1 4
2 8
3 12
4 16
5 20
Table 2(a). Number of Bedrooms Establishing Maximum Occupancy (Within Tourist Core Area PlanOutside Residential Areas) Number of
Bedrooms
Maximum
Occupancy
Studio 4
1 6
2 8
3 10
4 12
5 14
Table 2(b). Number of Bedrooms Establishing Maximum Occupancy (Outside Tourist Core Area PlanIn Residential Areas)
Number of
Bedrooms
Maximum
Occupancy
Studio 2
1 2
2 4
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South Lake Tahoe City Code Page 10/14
The South Lake Tahoe City Code is current through Ordinance 1200, passed June 17, 2025.

Number of
Bedrooms
Maximum
Occupancy
3 6
4 8
5 10
Within the tourist core area planOutside residential areas, where the maximum occupancy for a vacation home rental is based upon the number of bedrooms, occupancy of a vacation home rental with one or more bedrooms shall be calculated by multiplying the number of bedrooms by two and adding four. Outside the tourist core area planIn residential areas, where the maximum occupancy for a vacation home rental is based upon the number of bedrooms, occupancy of a vacation home rental shall be calculated by multiplying the number of bedrooms by two. For vacation home rentals with one or more bedrooms, up to five children aged 13 and under do not count towards the maximum occupancy. For studios, up to two children aged 13 and under do not count towards the maximum occupancy.

The voluntary reduction of occupancy in order to reduce fees is not permitted.

The requirements of this subsection limiting maximum occupancy based on number of parking spaces shall not apply to any vacation home rental that is within a common interest development subject to the Davis-Stirling Common Interest Development Act, as set forth in Cal. Civ. Code § 4000 et seq.; provided, that the board of directors of the association governing the common interest development has implemented rules or regulations regarding parking for occupants of vacation home rentals within such common interest development.