Agenda packet — Ukiah City Council, July 16, 2025 (part 1 of 9)

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City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/88415730501 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 884 1573 0501
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

July 16, 2025 - 5:15 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

4.a. Proclamation of the Ukiah City Council Recognizing July 26, 2025, as Disability Independence Day in the City of Ukiah.

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing July 26, 2025, as Disability Independence Day in the City of Ukiah.

Attachments:

1. Disability Independence Day Proclamation

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the July 2, 2025, Regular Meeting.

Recommended Action: Approve the Minutes for the July 2, 2025, Regular Meeting.

Attachments:

1. 2025-07-02 Draft Minutes

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7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Approval of Master Service Agreements in Substantial Form for Utility Operations and Billing Services with the Hopland Public Utility District and River Estates Mutual Water Company, and for Billing and Administrative Services for the Ukiah Valley Sanitation District.

Recommended Action:

Authorize the City Manager to complete negotiations, finalize, and execute three Master Service Agreements in substantial form with the following entities for the fiscal year beginning July 1, 2025, and ending June 30, 2026:

1. Ukiah Valley Sanitation District, for billing and administrative services in the amount of $183,055.68 (Attachment 1).

2. Hopland Public Utility District, for operations, billing, and administrative services in the amount of $161,000.86 (Attachment 2).

3. River Estates Mutual Water Company, for operations, billing, and administrative services in the amount of $39,707.07 (Attachment 3).

Attachments:

1. UVSD_ Agreement with City of Ukiah for Billing and Collections

2. Hopland_ Agreement with City of Ukiah for Operations, Billing, and Administive Services

3. River Estates_ Agreement with City of Ukiah for Operations, Billing, and Administive Services

8.b. Adoption of a Resolution Approving the Application for the Land And Water Conservation Fund Riverside Park Regeneration Project.

Recommended Action: Adopt a resolution approving the application for the Land And Water Conservation Fund Riverside Park Regeneration Project.

Attachments:

1. 2024-04-16 Ukiah Riverside Park CDs

2. LWCF Authorizing Resolution Riverside Park

8.c. Approval of Notice of Completion for the City of Ukiah Electric Service Center Tenant Improvements and Fire Damage Repair, Specification No. 24-01 and Approve Final Payment of the 5% Retention to Kirby Construction Co.

Recommended Action: Approve the Notice of Completion for the City of Ukiah Electric Service Center Tenant Improvements and Fire Damage Repair, Specification No. 24-01; approve final payment of the 5% retention to Kirby Construction Co.; and direct the City Clerk to file the Notice of Completion with the County Recorder.

Attachments:

1. Spec 24-01 - Hastings Tenant Improvements & Fire Damage Repair

2. Kirby Construction Co. Inc. - Hastings Tenant Impvmts and Fire Damage Repair - 23

3. Change Order No. 7

4. Notice of Completion-Kirby Construction

8.d. Consideration of Approval of an Amendment to Contract #2425-199 with Rincon Consultants, Inc., for the Purpose of Providing California Environmental Quality Act (CEQA) Professional

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Consulting and GIS Services to Assist with the Potential Development of a Draft Reorganization Application.

Recommended Action: Approve an amendment in the amount of $23,522 to Contract #2425-199 with Rincon Consultants, Inc., for the purpose of providing California Environmental Quality Act (CEQA) professional consulting and GIS services to assist with the potential development of a draft reorganization application.

Attachments:

1. Rincon Consultants COU 2425-199

2. Rincon Add Services 1

8.e. Approve Plans and Specifications for Remodel of Municipal Services Building Located at 501 South State Street, Specification 25-04, and Direct Staff to Advertise for Bids.

Recommended Action: Approve plans and specifications for remodel of the municipal services building at 501 South State Street, Specification 25-04, and direct Staff to advertise for bids.

Attachments:

1. Ukiah BofA ADA Barrier Removal_Issue for Bid_DWGS

2. Spec 25-04 Remodel of 501 South State Street - Draft

3. Ukiah BofA Cost Estimate

8.f. Adoption of a Resolution Authorizing an Application to the California Climate Investments and Proposition 4 Department of Forestry and Fire Protection (CAL FIRE) Wildfire Prevention Program.

Recommended Action: Adopt a resolution authorizing an application to the California Climate Investments and Proposition 4 Department of Forestry and Fire Protection (CAL FIRE) Wildfire Prevention Program.

Attachments:

1. FY 2526 Wildfire Prevention Grants GUIDELINES CCI-Prop4

2. Resolution Cal Fire Wildfire Prevention Program

8.g. Adoption of Resolution Reappointing Gregory Andronaco to the Airport Commission.

Recommended Action: Adopt resolution reappointing Gregory Andronaco to the 'County Resident' position on the Airport Commission, term to expire July 16, 2028.

Attachments:

1. Resolution 2014-48

2. Andronaco - Application and Nomination

3. Proposed Resolution

8.h. Authorize the City Manager to Negotiate and Execute a One-Year Extension to the Cooperative Agreement for Dispatch Services with the California Department of Forestry and Fire Protection.

Recommended Action: Authorize the City Manager to negotiate and execute a one-year extension to the agreement for dispatch services with the California Department of Forestry and Fire Protection.

Attachments:

1. Current Dispatch Agreement

2. Ukiah last agreement Calculator (003)

8.i. Authorize City Manager to Award Contract for the Fairgrounds Storm Drain Replacement Project, Specification 25-02, to Ghilotti Construction Company Inc, as the Apparent Low Bidder in the Amount of $591,204, Upon the City Manager Completing Negotiation of a Satisfactory Agreement with the Redwood Empire Fairgrounds ("Fairgrounds") Sharing Costs of Construction and Other Matters Concerning the Ongoing Use and Maintenance of the Storm Drain and Related Facilities, and Approve All Necessary Budget Amendments.

Recommended Action: Authorize the City Manager to award a contract for the Fairgrounds Storm Drain Replacement Project, Specification 25-02, to Ghilotti Construction Company Inc., as the

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apparent low bidder in the amount of $591,204, upon completion of a satisfactory agreement with the Fairgrounds regarding cost-sharing and ongoing maintenance of the storm drain and related facilities; and authorize the City Manager to execute all necessary budget amendments based on the negotiated cost-sharing arrangement, including a 10% contingency, without the need for further Council approval.

Attachments:

1. Bid Tabulation Spec 25-02 Fairgrounds Storm Drain Replacement

2. Ghilotti Bid

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (5:30 PM)

13. UNFINISHED BUSINESS

13.a. Adopt Resolution Affirming that the Proclamation of a Local Emergency Due to Conditions Caused by Atmospheric Rivers Causing Damage to Public Infrastructure Remains in Effect.

Recommended Action: Adopt a resolution affirming that the declaration of a local emergency remains in effect.

Attachments:

1. Resolution 2025-07 - Ratify Proclamation

2. CC Reso 2025-26 - Ratification of Proclamation of Local Emergency

3. Continuing Atmospheric River State of Emergency July 16 2025

13.b. Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency Contract.

Recommended Action: Receive report and approve the continued work on the emergency contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N.

Attachments:

1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1

2. Diamond D Estimate for PZ1

3. Purchase Order for Diamond D Slide

4. Slide Pictures

14. NEW BUSINESS

14.a. Adopt Resolution Initiating Proposition 218 Process to Adjust Sewer Service Rates and Receive Presentation of 2025 Sewer Utility Financial Plan (Anticipated to be Heard at the Start of the Meeting) .

Recommended Action: Adopt a resolution initiating the Proposition 218 process for proposed adjustments to sewer service rates, including authorizing the mailing of notice to affected property owners and customers, and setting a public hearing date for September 17, 2025.

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Attachments:

1. City of Ukiah 2025 Sewer Rate Study Presentation, 7-16-25

2. City of Ukiah 2025 Sewer Financial Plan draft 7.10.25 (002)

3. Resolution - 218 Initiation

4. City Prop 218 Notice 7-16-25 - final

14.b. Review of Applications Received, and Possible Adoption of Resolution Making Appointments to Fill Vacancies on the City of Ukiah Planning Commission.

Recommended Action: 1) Review, possibly interview applicants, and discuss applications received; 2) make nominations; 3) adopt resolution making appointments to fill vacant seats on the Planning Commission.

Attachments:

1. Resolution 2021-52

2. Applications

3. Proposed Resolution

14.c. Adoption of a Resolution Amending Resolution 2024-09 to Revise the Diversity and Equity Committee Membership Composition.

Recommended Action: Adopt a resolution amending Resolution 2024-09 to revise the Diversity and Equity Committee membership composition and reduce the number of seats from eleven (11) to seven (7).

Attachments:

1. Resolution 2024-09 - Modifying Diversity and Equity Standing Committee

2. 2025-07-01 Diversity and Equity Committee

3. Resolution 2025 - Amending Resolution 2024-09 to Revise the Diversity and Equity Committee Membership Structure

14.d. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. 2025 City Council Special Assignments and Ad Hocs

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (1 case)

15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC

15.d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04 Negotiator: Sage Sangiacomo, City Manager

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Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment

15.e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 170-030-05; 170-030-03; 170-010-05; 170-020-07; 170-020-11; 170-040- 03; 170-020-08
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Project Ovis LLC
Under Negotiation: Price & Terms of Payment

15.f. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Araceli Sandoval
Posted: 7/11/25

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Agenda Item No: 4.a.

MEETING DATE/TIME: 7/16/2025

ITEM NO: 2025-788

AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the Ukiah City Council Recognizing July 26, 2025, as Disability Independence Day in the City of Ukiah.

DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mayor Crane or Councilmember
ATTACHMENTS:

1. Disability Independence Day Proclamation
Summary: The Ukiah City Council to issue a proclamation recognizing July 26, 2025, as Disability Independence Day in the City of Ukiah.

Background: The Americans with Disabilities Act (ADA), signed into law on July 26, 1990, affirms the civil rights of people with disabilities and calls on communities to create inclusive environments that support people of all abilities; the City of Ukiah encourages all community members to recognize and support Disability Independence Day.

Discussion: At the Regular City Council Meeting on July 16, 2025, the City Council will issue a Proclamation (Attachment 1) recognizing July 26, 2025, as Disability Independence Day. The proclamation will be received by Julie Eby-Mckenzie from State Council on Developmental Disabilities and Denise Gorny, a member of the City of Ukiah's Diversity and Equity Committee.

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing July 26, 2025, as Disability Independence Day in the City of Ukiah.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: The Diversity and Equity Committee
STRATEGIC PLAN (SP): SP 5C - Create, sustain, and advance a diverse and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve.

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

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July 26, 2025, as Disability Independence Day in the City of Ukiah Whereas, the Americans with Disabilities Act (ADA) was signed into law on July 26, 1990, establishing a clear and comprehensive national mandate for the elimination of discrimination to ensure the civil rights of people with disabilities; and Whereas, disability is a social construct. The ‘problem’ is not the medical condition that resides within the individual, but the ‘problem’ is that society does not create a welcoming, supporting environment/policies/systems for all; and
Whereas, equitable experiences and full inclusion is a matter of social justice.

Consequently, creating equitable, inclusive environments is a shared responsibility of everyone; and
Whereas, policies must be developed, attitudes shaped, and equitable experiences offered to all individuals; including those with developmental disabilities; and Whereas, the ADA has expanded opportunities for Americans with disabilities; and Whereas, citizens should do all in their power to:
 Recognize the value and intersectionality of the disability experience in our lives and its valued role in our rich diversity.
 Recognize the barriers presented to those with disabilities.  Create ways to include everyone, especially those with developmental disabilities, to be fully included in all aspects of life.  Understand the losses (financial, spiritual, human rights, contributions to the community, and otherwise) when our communities segregate and create barriers for those with disabilities.
 Demand policymakers no longer invest in segregation and create inclusive, equitable policies and systems for all; and
Whereas, we encourage the community to learn more about ADA, eliminate discrimination, and celebrate July 26, 2025, as Disability Independence Day.

Therefore be it resolved, that the City Council of the City of Ukiah, hereby proclaims July 26, 2025, as
Disability Independence Day in the City of Ukiah
Signed and sealed, this 16th day of July
in the year Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1

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AGENDA ITEM 6a

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CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/87407229306 July 2, 2025
5:15 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on July 2, 2025, having been legally noticed on June 27, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/87407229306. Mayor Crane called the meeting to order at 5:18 p.m. Roll was taken with the following Councilmembers Present: Mari Rodin, Heather Criss, Juan V. Orozco, Susan Sher, and Douglas, F. Crane. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Araceli Sandoval, Deputy City Clerk.

MAYOR CRANE PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Criss.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Presentation from Northern Circle Indian Housing Authority (NCIHA) regarding their Proposed 'Ukiah Elders Village' Housing Project at 420 Cooper Lane.

Presenters: Moriah McGill, Northern Circle Indian Housing Authority and Jesse Davis, Chief Planning Manager.

Public Comment: Vevila Blossoming Bear, California Interagency Council on Homelessness Tribal Liasison
Presentation was received.

5. PETITIONS AND COMMUNICATIONS
Deputy City Clerk, Araceli Sandoval, stated that all communications had been distributed.

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the June 18, 2025, Regular Meeting.

Motion/Second: Orozco/Sher to approve Minutes of June 18, 2025, a regular meeting, with modifications. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.

7. RIGHT TO APPEAL DECISION
Mayor Crane read the right to appeal.

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City Council Minutes for July 2, 2025, Continued:

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8. CONSENT CALENDAR
a. Approval of Contract (2526-075) with Stone Creek Environmental Consulting for Engineering Services and Consulting Services Related to Storm Water Permitting for Fiscal Years 2025/2026 – Public Works.
b. Authorize the City Manager to Negotiate and Execute an Inter-Facility Dispatch Contract (2526-076) with All Access Transfer Center – Fire.
c. Report of Disposition of Surplus Materials, Used Equipment, and Supplies – Finance. d. Consideration of Rejecting All Bids Received for the Abandonment of Environmental Monitoring and Remediation Wells Project, Specification 24-08 – Public Works. e. Consideration of Adoption of Resolution (2025-31) Approving Records Destruction for the Police Department – City Clerk.
f. Receive Annual Report of Boards and Commission Term Expirations and Vacancies – City Clerk.

Sage Sangiacomo, City Manager, answered questions regarding agenda items 8b and f.

Motion/Second: Criss/Orozco to approve Consent Calendar Items 8a-8f, with the recommended action of item 8f modified to receive the report. Motion carried by the following roll call votes: AYES:

Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comments were received.

10. COUNCIL REPORTS
Presenter: Councilmember Rodin.

11. CITY MANAGER/CITY CLERK REPORTS
Presenters:
• Construction Update – Tim Eriksen, Public Works Director / City Engineer. • Corp Yard Update – Sage Sangiacomo, City Manager (report given after agenda item 14b).

12. PUBLIC HEARINGS (5:30 PM)

13. UNFINISHED BUSINESS
a. Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1- North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency Contract.

Presenter: Sage Sangiacomo, City Manager.

No public comment was received.

Motion/Second: Crane/Criss to receive the report and approve the continued work on the emergency contract (PO 48757) with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N. Motion carried by the following roll call votes:

AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.

14. NEW BUSINESS

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City Council Minutes for July 2, 2025, Continued:

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a. Adoption of Resolution Authorizing SAFER Grant Application Related to the Ukiah Valley Multi-Agency Consolidation.

Presenter: Sean White, Water Resources Director.

No public comment was received.

Motion/Second: Crane/Orozco to adopt resolution (2025-32) authorizing SAFER grant application related to the Ukiah Valley Multi-Agency Consolidation. Motion carried by the following roll call votes:

AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).

No reports were received.

Additional City Manager report given.

15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (1 case)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018- 70200
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC d. Conference Involving a Joint Powers Agency (Inland Water and Power Commission) City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8) Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.

Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100- 04 Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
f. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
No closed session was held.

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City Council Minutes for July 2, 2025, Continued:

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16. ADJOURNMENT
There being no further business, the meeting adjourned at 6:20 p.m. ________________________________
Araceli Sandoval, Deputy City Clerk

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Agenda Item No: 8.a.

MEETING DATE/TIME: 7/16/2025

ITEM NO: 2025-715

AGENDA SUMMARY REPORT
SUBJECT: Approval of Master Service Agreements in Substantial Form for Utility Operations and Billing Services with the Hopland Public Utility District and River Estates Mutual Water Company, and for Billing and Administrative Services for the Ukiah Valley Sanitation District.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director, and Jared Walker, Deputy Water Resources Director
ATTACHMENTS:

1. UVSD_ Agreement with City of Ukiah for Billing and Collections

2. Hopland Agmt with City for Operations, Billing & Admin Srvcs

3. River Estates Agmt with City Operations, Billing & Admin Srvcs Summary: Staff is requesting the approval of three Master Service Agreements (MSAs) in substantial form for the provision of utility-related services by the City of Ukiah to the Hopland Public Utility District, River Estates Mutual Water Company, and Ukiah Valley Sanitation District for fiscal year 2025–26. These agreements continue the City’s role in supporting partner agencies through direct operational support, billing, and administrative services on a full-cost recovery basis.

While these agencies are not members of the Ukiah Valley Water Authority (UVWA), they are and will continue to be served by it through the City of Ukiah’s operational and administrative infrastructure. All three agencies were previously receiving these services through Willow prior to the UVWA JPA. These agreements represent a coordinated effort to leverage UVWA's regional service model in a cost-effective and collaborative manner.

Background: In 2024, the City of Ukiah assumed responsibility for operations and billing functions previously managed by Willow County Water District on behalf of multiple local water and sanitation agencies. The City entered into transitional agreements to maintain service continuity and initiate a long-term service model based on the City's established financial, staffing, and operational infrastructure.

The Master Service Agreement framework developed in FY 2024–25 supports the broader regional water and sanitation strategy led by the Ukiah Valley Water Authority (UVWA), which was formed to coordinate and integrate service delivery across multiple agencies. Although Hopland, River Estates, and UVSD are not formal members of the UVWA, they benefit from its structure and services through the City’s participation.

The MSA framework ensures a clear scope of services, compliance with cost recovery standards, and responsiveness to each agency’s operational needs. As of FY 2025–26, the City has prepared updated MSAs for continued service, supported by detailed cost estimates and pricing schedules developed in consultation with each agency.

Discussion: The proposed MSAs reflect the City’s full-cost recovery model, inclusive of direct labor, equipment use, materials, administrative support, and applicable overhead. While the MSA boilerplate is identical for all three agencies—modeled after the agreement with Ukiah Valley Sanitation District (UVSD)— the scope and pricing differ based on service levels, timing, and prior negotiations.

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Hopland Public Utility District and River Estates Mutual Water Company require both operations (including water treatment/production and distribution) and administrative services. For both agencies, the City is maintaining pricing for the first six months of FY 2025–26 at the same levels each agency paid under their prior MSA agreements with Willow County Water District and the City for FY 2024–25. This pricing structure honors verbal commitments made during the formation of the Ukiah Valley Water Authority (UVWA), even though neither agency is a formal JPA member. Beginning January 1, 2026, full cost-based pricing will take effect, based on the City’s FY 2025–26 indirect cost rate of 13.21% and detailed operational cost estimates.

City staff have briefed both agencies. In Hopland’s case, the Finance Director previously intended to share a pricing memo with the Board, but they requested the updated proposal and draft agreement be presented together before taking action. The Board has been informed that Willow would likely have raised rates if they had remained the service provider, and the increases presented by the City are consistent with expectations outlined in Hopland’s recent rate study and adopted rate schedule. For River Estates, while formal board approval is still pending, staff anticipates acceptance with no substantive changes to the proposed MSA.

Ukiah Valley Sanitation District (UVSD) already receives operations support through a separate Operating Agreement with the City. Therefore, the MSA with UVSD is limited to billing and administrative services. The pricing was determined based on the full cost of providing those services and was developed earlier in the year using the City’s FY 2024–25 indirect cost rate of 10.97%. While the new pricing is higher than what UVSD previously paid to Willow, the increase reflects the higher compensation and benefit structure for City staff. The UVSD Board reviewed and approved the agreement at its meeting on July 9, 2025.

Though pricing varies by agency, the methodology used for each agreement is consistent—using budgeted labor rates, estimated hours, direct material costs, and the applicable overhead rate based on the City's cost allocation plan. The differences are the result of timing and scope—not approach.

Each agreement is structured to cover a three-year term, with automatic one-year renewals thereafter unless terminated. The proposed pricing schedules and service scopes are detailed in the exhibits of each MSA.

The costs and associated revenue to provide these services are already included in the City's FY 2025–26 adopted budget.

Staff recommends Council authorize the City Manager to complete negotiations, finalize, and execute three Master Service Agreements in substantial form for Utility Operations and Billing Services with the Hopland Public Utility District and River Estates Mutual Water Company, and for Billing and Administrative Services with the Ukiah Valley Sanitation District for the fiscal year beginning July 1, 2025, and ending June 30, 2026.

Recommended Action:

1. Ukiah Valley Sanitation District, for billing and administrative services in the amount of $183,055.68 (Attachment 1).

2. Hopland Public Utility District, for operations, billing, and administrative services in the amount of $161,000.86 (Attachment 2).

3. River Estates Mutual Water Company, for operations, billing, and administrative services in the amount of $39,707.07 (Attachment 3).

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A

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Page 3 of 3 ends

PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Water Resources Department
STRATEGIC PLAN (SP):SP 3B - Analyze and consider opportunities for regional partnerships that support or improve the delivery of municipal services.

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element

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1 AGREEMENT BETWEEN

THE CITY OF UKIAH AND

UKIAH VALLEY SANITATION DISTRICT

FOR ADMINISTRATIVE, BILLING AND COLLECTION SERVICES
This Agreement for Administrative, Billing and Collection Services (“Agreement”) is entered into on ___________, 2025 (“the Effective Date”) between the City of Ukiah, a general law municipal corporation (“City”) and the Ukiah Valley Sanitation District (“District”), a sanitation district organized under the County Sanitation District Act to provide administrative, billing and collection services as further described herein. City and the District are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS

1. Willow County Water District (“Willow”) and the District entered into a Master Services Agreement (“MSA”) on May 19, 2019, an addendum to the MSA on May 13, 2020, a Second Amendment to the MSA on May 17, 2021, a Third Amendment to the MSA on April 1, 2022, a Fourth Amendment to the MSA on March 8, 2023, and a Fifth Amendment to the MSA on March 1, 2024.

2. Under the MSA, Willow was providing the District with administrative, billing, and collection services.

3. A Joint Exercise of Powers Agreement (“JPA”) between Millview County Water District, Redwood Valley County Water District, Willow and the City created the Ukiah Valley Water Authority (“UVWA”).

4. Under the JPA, Willow no longer performs administrative, billing and collection services for itself or other special districts, and its employees have become City employees.

5. The District consented to the City and Willow entering into the Assignment and Assumption Agreement effective March 1, 2025, in which Willow assigned to the City, and the City assumed from Willow, the obligations set forth in the MSA, as amended.

6. The MSA expires on June 30, 2025, but District is in need of continued administrative, billing and collection services, and the City is willing to provide those services to the District as further provided herein;

AGREEMENT
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING, and for other good and valuable considerations, the receipt and adequacy of which are hereby acknowledged, City and District hereby agree as follows:

1. Recitals, The recitals set forth above are an integral part of this agreement and are fully incorporated herein.

Attachment 1

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2 2. Services. City shall provide District with administrative, billing and collection services as described in the Scope of Services (“Services”) attached hereto as Exhibit A and incorporated herein by this reference. City will provide all qualified, trained and, if required, licensed and certified personnel, and direct supervision.

3. Term. The term of this Agreement shall commence on July 1, 2025, continue through June 30, 2028, and shall be renewed automatically for one-year terms, unless the Agreement is terminated pursuant to Section 7. If the Agreement is terminated, the City will work with District in transitioning District to another source for Services, but City will be under no obligation to provide Services to District or be liable for costs or damages due to such transition.

4. City Obligations. City shall train and assign staff to perform the Services described in Exhibit A.

5. Compensation. District shall pay City the compensation for Services provided during the fiscal years beginning July 1, 2025, July 1, 2026, and July 1, 2027, as detailed in the attached Exhibit B, which is incorporated herein. City and District reserve the right to negotiate the compensation. The Parties shall meet and confer by March 31, 2028, to determine the cost of the increase effective July 1, 2028.

In the first year of this Agreement, City will have incurred implementation costs associated with preparing its software for District billing. District agrees to compensate City for these costs, not to exceed the amount as detailed in Exhibit B. Any difference in costs for software shall be subject to true up between the Parties within thirty (30) days after the City’s payment to the software vendor.

City shall invoice District on a monthly basis and District shall remit these amounts in full within 30 days of service of an invoice from City by email and regular U.S. mail.

6. Relationship of the Parties. It is expressly understood and agreed by the Parties that this is a fee for service agreement and does not establish a joint venture, partnership or other relationship or separate entity and City does not assume a fiduciary relationship with the District under the terms of this Agreement or as a result of the City’s performance under this Agreement. Each Party retains control over its own employees, who will be subject to that agency’s rules and regulations.

7. Termination. This Agreement may be terminated in accordance with the following:
a. Termination Without Cause.

Either Party, and without cause, shall have the right, at the Party’s sole discretion, to terminate this Agreement by providing one hundred and eighty Attachment 1

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3 (180) days’ advance written notice to the other Party. Upon termination, District shall be entitled only to a prorated refund of any monthly sum already paid in advance.
b. Termination for Cause.

Notwithstanding any other provision of this Agreement, if a Party fails to satisfactorily cure any breach within thirty (30) days’ written notice (“Cure Period”), the other Party may immediately terminate this Agreement after the Cure Period concludes.
c. Data Transfer
In the event of termination, the Parties shall mutually cooperate to transition the District’s data managed by the City to the District. The City shall transfer the District’s data, in a format acceptable to the District, to the District within 180 days of notice of termination. The City shall ensure that its agreement with the billing software vendor includes language that addresses the City’s transition of District’s data to the District consistent with this paragraph.

8. Force Majeure. If by reason of force majeure any Party is unable in whole or in part to perform the obligations under this Agreement, such Party shall not be in default during the continuance of such inability. The term “force majeure” as used herein shall mean an event or condition beyond the Party’s reasonable control in the exercise of due diligence, such as the following: acts of God; labor strikes or management lockouts lasting more than seven (7) days, any decisions or actions by the government of the United States or of the State or any of their departments, agencies or officials, or any civil or military authority; insurrections, riots, landslides, earthquakes, fires, storms, droughts, floods, explosions, breakage of or accident to machinery, transmission pipes or canals; or any other cause or event not reasonably within the control of such Party.

9. Software. The District shall license and provide the City with access to the billing software (i.e., El Dorado) used by the District as of the Effective Date. The District makes no representations, warranties, or guarantees regarding the current software, and the City shall not be liable for any billing delays, errors or similar problems caused by any billing software that is used. Beginning January 1, 2026, or as soon as it is available thereafter, the City shall utilize new (i.e., COU) software to provide billing services for the District. The City shall license the new software (i.e., COU) and provide the District with access to that billing software.

10.Operational Concerns. The Parties shall attempt to resolve operational concerns or complaints in the most expeditious manner. If necessary, these concerns or complaints shall be documented and forwarded through the City Manager or the District Manager.

Attachment 1

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4 If the matter cannot be resolved informally, the complaining Party may be asked to put those complaints in writing, addressed to the other Party pursuant to Section

16. The Party receiving the complaint, within three (3) weeks of receipt, shall respond in writing regarding the status of the complaint, and shall continue to update the complaining Party every forty-five (45) days until disposition. It is the intent of the Parties that all complaints be resolved within ninety (90) days of receipt.

11.Nondiscrimination. The Parties shall comply with all applicable federal, state, and local laws regarding nondiscriminatory employment practices, whether or not said laws are expressly stated in this Agreement. The Parties shall not discriminate in violation of said laws against any employee or applicant because of race, color, religious creed, national origin, physical disability, mental disability, medical condition, marital status, sexual orientation, or gender.

12.Compliance with Laws. The parties shall comply with all applicable legal requirements including all federal, state, and local laws (including local ordinances and resolutions), whether or not said laws are expressly stated in this Agreement.

13.Indemnification and Insurance.

A. Mutual Indemnification. To the maximum extent allowed by law each Party hereby agrees to indemnify, defend, assume all liability for and hold the other Party harmless from all actions, claims, suits, penalties, obligations, liabilities, damages to persons or property, costs and expenses (including without limitation any fines, penalties, judgments, and actual litigation expenses, including, but not limited to, the fees of attorneys’, experts, and investigators), and/or personal injuries or death to any persons (collectively, “Claims”), to the extent caused or alleged to have been caused in whole or in part by the negligence or willful misconduct of that Party. All references to “Party” in this Section 13.A. includes the Party’s officers, agents or employees.

Attachment 1

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5 1) Commercial General Liability (CGL). Coverage equivalent to on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability Insurance. Equivalent to ISO Form Number CA 00 01 covering any auto (Code 1) with limit no less than $1,000,000 per accident for bodily injury and property damage.
3) Workers’ Compensation Insurance. As required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4) Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
i. Additional Insured Status. Each Party and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of this Agreement.
ii. Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the other Party.
iii. Waiver of Subrogation. Each Party hereby grants a waiver of any right to subrogation which any insurer of said Party may acquire by virtue of the payment of any loss under such insurance.

14.Records. City shall maintain any and all records, documents, and data relating to District’s billing and collection, and administrative services. These records include those maintained by the City on behalf of the District in accordance with Exhibit A.

The City shall retain these records for a minimum of 3 years, or for any longer period required by law, after the Agreement terminates. All such records shall be maintained in accordance with generally accepted accounting principles and shall be made available for inspection, audit, and/or copying during regular business hours, upon advance written request of the District.

All books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by City and made available at all reasonable Attachment 1

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6 times during the Term and in accordance with the City’s retention policy for inspection by District.

15.Modifications and Amendments. This Agreement may only be modified or amended by the mutual written agreement of City and District executed by officials legally authorized to bind the Parties.

16.Entire Agreement. This Agreement contains all the terms and conditions agreed upon by the Parties regarding the terms and conditions of this Agreement or the Parties’ performance hereunder. Except as expressly provided herein, no other agreement or understanding, whether written, oral, arising from conduct or otherwise, shall be deemed to exist or to bind any of the Parties hereto with respect to or otherwise add to or alter the terms and conditions of this Agreement. In any alleged conflict between the terms of this Agreement and any other agreement or understanding of the Parties the provisions of this Agreement shall prevail.

17.Notices. Any notices, requests, demands or other communications required or permitted to be given under this Agreement shall be in writing and delivered to the following addresses or such other addresses as the Parties may designate by written notice:

CITY: City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Attn: City Manager
Email: [email protected]
DISTRICT: Ukiah Valley Sanitation District
151 Laws Avenue
Ukiah, CA 95482
Attn: District Manager
Email: [email protected]

Depending upon the method of transmittal, notice shall be deemed received as follows: by messenger, overnight courier such as UPS or Federal Express or by email with acknowledgment of receipt as of the date delivered; and by U.S. Mail first class postage prepaid, as of 72 hours after deposit in the U.S. Mail.

18.Headings. The heading titles for each section of this Agreement are included only as a guide to the contents and are not to be considered as controlling, enlarging, or restricting the interpretation of the Agreement. The Parties acknowledge that this Agreement is the product of negotiation and compromise on the part of both Parties, and the Parties agree, that since both Parties have participated in the negotiation and drafting of this Agreement, this Agreement shall not be construed Attachment 1

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7 as if prepared by one of the Parties, but rather according to its fair meaning as a whole, as if both Parties had prepared it.

19.Severability. If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this section shall not be applied to the extent that it would result in a frustration of the Parties/ intent under this Agreement.

20.Governing Law; Jurisdiction; Venue. The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Mendocino. The parties waive any right to a jury trial that either party may have.

21.Assignment and Delegation. This Agreement, and any portion thereof, shall not be assigned or transferred, nor shall any of the Parties’ duties be delegated without the written consent of the other Party. Any attempt to assign or delegate this Agreement without the written consent of the other Party shall be void and of no force or effect. Consent by a Party to one assignment shall not be deemed to be consent to any subsequent assignment.

22.Successors. This Agreement shall bind and inure to the benefit of all successors and assigns of the Parties and any associates in interest, and their respective directors, officers, agents, servants, and employees, and the successors and assigns of each of them, separately and collectively.

23.Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

23. Signatures. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity and authority to enter into and to execute this Agreement on behalf of the respective agencies.

IN WITNESS WHEREOF, the Agreement is in full force and effect on the Effective Date.

Attachment 1

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8 CITY OF UKIAH
By:________________________________
Sage Sangiacomo, City Manager

ATTEST:

By:

Kristine Lawler, City Clerk
APPROVED AS TO FORM:

By:

David Rapport, City Attorney

UKIAH VALLEY SANITATION DISTRICT
By:

Ernie Wipf, Chair

ATTEST:

By:

Clerk to the Board
APPROVED AS TO FORM:

By:

Joanna Gin, General Counsel
Attachment 1

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Exhibit A
Scope of Services
9 The City shall provide the following services to the District, in accordance with District policies:

Billing & Collections:
• Prepare and process sanitation service bills, ensuring accuracy and compliance with district policies.
• Manage account receivables and monitor past-due accounts. • Process customer payments, including cash, check, credit card, and online transactions.
• Work with customers to set up payment arrangements and resolve billing discrepancies.
• Prepare Year End Delinquency Schedule to submit to the County of Mendocino in accordance with the District’s Policies and Procedures.

Customer Service:
• Answer customer inquiries via phone, email, or in person regarding billing, account status, service rates, and policies, at the District office located at 151 Laws Avenue, Ukiah, CA 95482, or at City offices at 300 Seminary Avenue, Ukiah, CA, 95482 during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., except when closed for holidays observed by the City. The City shall notify the District of any change to this location and contact information. • Assist customers with new service applications/connection fees, service terminations, and account updates including invoices for connection fees. • Provide clear explanations of billing statements and resolve disputes. • Maintain customer records and update account information as necessary including updating “Ins” and “Outs”.

Administrative & Financial Support:
• Maintain accurate records of payments, adjustments, and account activities. • Maintain custodial funds for the District with an appropriate chart of accounts, and deposit payments addressed to District into District accounts. • Annual File maintenance for updating customer’s files for new monthly billing amounts.
• Generate and analyze billing reports to track revenue, outstanding balances, and collection trends.
• Assist with financial audits and compliance reporting related to billing and collections.
• Timely run reports of delinquent payments for placement on the property tax bill annually and update the list.
• Route correspondences as necessary.
• Support District meetings including Clerking Services. This includes, but is not limited to, the following tasks:

Attachment 1

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Exhibit A
Scope of Services
10 o Publish notices in the newspaper, post notices in public places, and/or email or email letters or notifications to customers as required for hearings or official business to be taken by the Board or following action taken by the Board) (e.g., ordinances).
o Attend regular and special District Board meetings and provide clerking service, including setting up and managing teleconferencing (such as Zoom) features, taking roll call, notes and preparing accurate minutes of the Board meetings.
o Plan and coordinate necessary preparations and support requirements for all Board meetings, including meeting room reservations. o Prepare and post the agenda materials online, and email the agenda materials to the distribution list, in compliance with the Brown Act. o Print agenda packets for Board Directors and the public at Board meetings.
o Maintain official District records, attest and process official District documents (e.g., contracts, resolutions, ordinances, minutes) and maintain financial records.
o Inform Board Directors of their obligations to complete their annual State of Economic Interests and biennial ethics and sexual harassment training. o Arrange stipend payments, appointments, meetings, and travel of all Board Directors.
o Respond to California Public Records Act Requests in compliance with state or federal law in conjunction with District General Counsel. • Banking:
o Wire money from the Savings Bank semiannually to ensure timely payment of the District’s Bond Obligation.
o Other Savings Bank duties as required.

Attachment 1

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Exhibit B
11 District shall pay City the compensation for Services provided as follows:

Fiscal Year Compensation
2025-2026 $ 183,055.68
2026-2027 $ 192,208.46
2027-2028 $ 201,818.89
Attachment 1

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Exhibit B
12 Attachment 1

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Exhibit B
13 Attachment 1

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1 AGREEMENT BETWEEN

THE CITY OF UKIAH AND

HOPLAND PUBLIC UTILITY DISTRICT

FOR ADMINISTRATIVE, BILLING AND COLLECTION SERVICES
This Agreement for Administrative, Billing and Collection Services (“Agreement”) is entered into on ___________, 2025 (“the Effective Date”) between the City of Ukiah, a general law municipal corporation (“City”) and the Hopland Public Utility District (“District”), an independent special district to provide operational, administrative, financial, billing and collection services as further described herein. City and the District are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS

1. Willow County Water District (“Willow”) and the District have operated under a master service agreement (“MSA”) concept.

2. Under the MSA, Willow was providing the District with operational, administrative, billing, and collection services.

3. A Joint Exercise of Powers Agreement (“JPA”) between Millview County Water District, Redwood Valley County Water District, Calpella County Water District, Willow and the City created the Ukiah Valley Water Authority (“UVWA”).

4. Under the JPA, Willow no longer performs operational, administrative, billing and collection services for itself or other special districts, and its employees have become City employees.

5. The District is in need of continued operational, administrative, financial, billing and collection services, and the City is willing to provide those services to the District as further provided herein;

1. Recitals, The recitals set forth above are an integral part of this agreement and are fully incorporated herein.

2. Services. City shall provide District with administrative, financial. billing and collection services as described in the Scope of Services (“Services”) attached hereto as Exhibit A and incorporated herein by this reference. City will provide all qualified, trained and, if required, licensed and certified personnel, and direct supervision.

Attachment 2

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2 3. Term. The term of this Agreement shall commence on July 1, 2025, continue through June 30, 2028, and shall be renewed automatically for one-year terms, unless the Agreement is terminated pursuant to Section 7. If the Agreement is terminated, the City will work with District in transitioning District to another source for Services, but City will be under no obligation to provide Services to District or be liable for costs or damages due to such transition.

4. City Obligations. City shall train and assign staff to perform the Services described in Exhibit A.

In the first year of this Agreement, City will have incurred implementation costs associated with preparing its software for District billing. District agrees to compensate City for these costs, not to exceed the amount as detailed in Exhibit C. Any difference in costs for software shall be subject to true up between the Parties within thirty (30) days after the City’s payment to the software vendor.

City shall invoice District on a monthly basis and District shall remit these amounts in full within 30 days of service of an invoice from City by email and regular U.S. mail.

7. Termination. This Agreement may be terminated in accordance with the following:
a. Termination Without Cause.

Either Party, and without cause, shall have the right, at the Party’s sole discretion, to terminate this Agreement by providing one hundred and eighty (180) days’ advance written notice to the other Party. Upon termination, District shall be entitled only to a prorated refund of any monthly sum already paid in advance.
b. Termination for Cause.

Attachment 2

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3 Notwithstanding any other provision of this Agreement, if a Party fails to satisfactorily cure any breach within thirty (30) days’ written notice (“Cure Period”), the other Party may immediately terminate this Agreement after the Cure Period concludes.
c. Data Transfer
In the event of termination, the Parties shall mutually cooperate to transition the District’s data managed by the City to the District. The City shall transfer the District’s data, in a format acceptable to the District, to the District within 180 days of notice of termination. The City shall ensure that its agreement with the billing software vendor includes language that addresses the City’s transition of District’s data to the District consistent with this paragraph.

If the matter cannot be resolved informally, the complaining Party may be asked to put those complaints in writing, addressed to the other Party pursuant to Section

16. The Party receiving the complaint, within three (3) weeks of receipt, shall respond in writing regarding the status of the complaint, and shall continue to Attachment 2

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4 update the complaining Party every forty-five (45) days until disposition. It is the intent of the Parties that all complaints be resolved within ninety (90) days of receipt.

13.Indemnification and Insurance.

B. Insurance. During the term of this Agreement, each Party shall maintain at its own cost and expense the following insurance or self-insurance coverage (including through a pooled risk Joint Powers Agency against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work under this Agreement. If requested, each Party shall furnish the other party certificates of insurance and policy endorsements evidencing the required coverage. Thirty (30) days' written notice must be given of any pending change in the limits of liability or of any cancellation or modification of the policy.
1) Commercial General Liability (CGL). Coverage equivalent to on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either Attachment 2

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5 the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability Insurance. Equivalent to ISO Form Number CA 00 01 covering any auto (Code 1) with limit no less than $1,000,000 per accident for bodily injury and property damage.
3) Workers’ Compensation Insurance. As required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4) Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
i. Additional Insured Status. Each Party and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of this Agreement.
ii. Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the other Party.
iii. Waiver of Subrogation. Each Party hereby grants a waiver of any right to subrogation which any insurer of said Party may acquire by virtue of the payment of any loss under such insurance.

All books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by City and made available at all reasonable times during the Term and in accordance with the City’s retention policy for inspection by District.

Attachment 2

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6 15.Modifications and Amendments. This Agreement may only be modified or amended by the mutual written agreement of City and District executed by officials legally authorized to bind the Parties.

CITY: City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Attn: City Manager
Email: [email protected]
DISTRICT: Hopland Public Utility District
151 Laws Avenue
Ukiah, CA 95482
Attn: General manager
Email: [email protected]

Attachment 2

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7 19.Severability. If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this section shall not be applied to the extent that it would result in a frustration of the Parties/ intent under this Agreement.

23.Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

IN WITNESS WHEREOF, the Agreement is in full force and effect on the Effective Date.

Attachment 2

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8 CITY OF UKIAH
By:________________________________
Sage Sangiacomo, City Manager

ATTEST:

By:

Kristine Lawler, City Clerk
APPROVED AS TO FORM:

By:

David Rapport, City Attorney

HOPLAND PUBLIC UTILITY DISTRICT
By:
[ ], Chair

ATTEST:

By:

Clerk to the Board
APPROVED AS TO FORM:

By:
[ ], General Counsel
Attachment 2

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Exhibit A
Scope of Services
9 Scope of Services
The City shall provide the following services to the District in accordance with District policies, procedures, and applicable regulatory standards.

Billing and collection services will be performed in the same manner as they are for Ukiah Valley Water Authority (UVWA) member agencies, following the same procedures, policies, and practices adopted by the UVWA Board and implemented by the City of Ukiah.

All billing and administrative fees, service charges, penalties, fines, and any other nonrate-related or non-expansion/capital-related revenues will be aligned with a standardized schedule used by UVWA for JPA member agencies.

Billing & Collections
• Integrate district customer accounts into City’s billing system. • Prepare and process utility service bills, ensuring accuracy and compliance with district policies.
• Manage account receivables and monitor past-due accounts. • Process customer payments, including cash, check, credit card, and online transactions.
• Work with customers to set up payment arrangements and resolve billing discrepancies.
• Prepare Year End Delinquency Schedule to submit to collection services or the County of Mendocino in accordance with the District’s Policies and Procedures.

Customer Service
• Answer customer inquiries via phone, email, or in person regarding billing, account status, service rates, and policies, at the District office located at 151 Laws Avenue, Ukiah, CA 95482, or at City offices at 300 Seminary Avenue, Ukiah, CA 95482 during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., except when closed for holidays observed by the City. The City shall notify the District of any change to this location and contact information. • Assist customers with new service applications/connection fees, service terminations, and account updates including invoices for connection fees. • Provide clear explanations of billing statements and resolve disputes. • Maintain customer records and update account information as necessary including updating “Ins” and “Outs.”
Attachment 2

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Exhibit A
Scope of Services
10 Administrative and Clerking Support
• Perform annual file maintenance for updating customer billing amounts. • Route correspondences as necessary.
• Publish notices in the newspaper, post notices in public places, and/or mail or email letters or notifications to customers as required for hearings or official Board action.
• Attend regular and special District Board meetings and provide clerking services, including teleconferencing setup, roll call, minute-taking, and preparation of accurate Board meeting minutes.
• Plan and coordinate preparations for Board meetings, including meeting room reservations.
• Prepare, post, and distribute agenda materials in compliance with the Brown Act. • Print agenda packets for Board Directors and public attendees. • Maintain official District records, attest and process official District documents (e.g., contracts, resolutions, ordinances, minutes) and maintain financial records. • Inform Board Directors of their obligations to complete annual Form 700s and biennial ethics and harassment prevention training.
• Arrange stipend payments, appointments, meetings, and travel for Board Directors.
• Respond to Public Records Act requests in conjunction with District General Counsel.

Financial Services
The City shall provide professional financial services customary for local governments, including but not limited to:
• Accounting and Reporting: Maintain financial records consistent with governmental accounting standards; prepare monthly, quarterly, and annual financial reports; support year-end closing procedures. • Budgeting: Assist in the preparation of annual operating and capital budgets in coordination with staff and the Board; monitor expenditures and provide budgetto-actual comparisons. • Audit Management: Coordinate annual independent financial audits; prepare audit schedules and provide supporting documentation; respond to auditor inquiries and implement audit recommendations.

Attachment 2

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Exhibit A
Scope of Services
11 • Banking: Wire funds from the District's preferred bank no less than semiannually to ensure timely payment of the District’s bond obligations; perform additional banking services as necessary, including fund transfers, account reconciliations, and coordination with financial institutions.
• Financial Oversight: Monitor cash flow and investment activity; advise the District on financial planning and policy; ensure compliance with fiscal policies, debt covenants, and applicable laws.

General Management
The City shall serve as the District’s General Manager and shall perform executive and management functions as necessary to implement District policy and ensure the effective and efficient operation of District services. Responsibilities include, but are not limited to:
• Supervising and coordinating all City-provided services outlined in this agreement.
• Advising the District Board on policy matters, operational issues, and strategic planning.
• Preparing reports and recommendations for Board consideration. • Coordinating with regulatory agencies and ensuring compliance with applicable laws and permits.
• Representing the District in interagency meetings and public forums as directed by the Board.
• Implementing the Board’s policies and directives.

Operations Services
The City shall provide comprehensive water and sewer operations services, including:
• Water Treatment/Production: Operate and maintain water treatment facilities, ensure regulatory compliance with drinking water standards, and perform routine sampling, testing, and reporting.
• Water Distribution: Maintain the integrity of the water distribution system, respond to leaks and service outages, perform routine flushing, valve and hydrant maintenance, and install or replace water meters as required. • Sewer Collection: Operate and maintain sewer collection systems including gravity lines, force mains, and lift stations. Conduct preventive maintenance and emergency response for overflows, backups, or infrastructure failures. • Sewer Treatment/Disposal: Operate and maintain wastewater treatment and disposal facilities in accordance with discharge permits and regulatory Attachment 2

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Exhibit A
Scope of Services
12 requirements. Perform sampling, analysis, and reporting to ensure environmental compliance.

All operational services will be provided by qualified and certified City staff in accordance with applicable state and federal laws. The City will maintain records of all work performed and coordinate with the District on capital planning, emergency response, and ongoing maintenance priorities.

Attachment 2

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Exhibit B
13 District shall pay City the compensation for Services provided as follows:

Fiscal Year Compensation
2025-2026 $ 161,000.86
2026-2027 $ 185,580.79
2027-2028 $ 194,859.80
The District is receiving a discount on full cost pricing by the City in the first year (FY 2025-26) so that it pays the same for the first six months of this agreement as it did the year prior (FY 2024-25). In subsequent fiscal years, the pricing increases by 5% of the prior year full cost pricing without discount.

Detail on the first-year pricing is as follows:

Attachment 2

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Exhibit B
14 FY 2025–26 Pricing Proposal
City of Ukiah – Hopland Public Utility District
Effective July 1, 2025 – June 30, 2026
This pricing proposal outlines the annual charges for operations, billing, and administrative services to be provided by the City of Ukiah to the Hopland Public Utility District under the Master Service Agreement. The initial term is for one fiscal year, beginning July 1, 2025.

To assist with cost stability during the transition of services previously performed under contract with Willow County Water District, the City is providing a temporary discount for the first six months of the fiscal year (July 1 through December 31, 2025). During this period, charges will match the District’s current MSA rates. Full cost-based rates will take effect January 1, 2026.

A detailed breakdown of pricing by service component will be provided in Attachment A to this proposal.

Annual Pricing Summary – FY 2025–26
Service
Category
Current MSA
Amount
Full Cost City
MSA
Six-Month
Discount
Total
FY 2025–26
Operations
Services
$111,874.37 $136,287.12 ($12,206.37) $124,080.75
Billing &
Administrative
$33,383.76 $40,456.46 ($3,536.35) $36,920.11
Total $145,258.13 $176,743.58 ($15,742.72) $161,000.86
*Note: “Current MSA Amount” reflects the annualized cost of services under the existing agreement with Willow County Water District for FY 2024–25.

Methodology and Notes

1. Overhead Rate: Overhead is applied at a rate of 13.21%, based on the City's 2026 indirect cost allocation plan.

2. Cost Basis: Rates are derived from budgeted labor rates, materials, equipment usage, and administrative support, consistent with the City’s full cost recovery model.

3. Discount Rationale: The discount ensures the District pays no more than its current MSA rates through the first half of the fiscal year, which will be a full year since the City assumed operations, billing, and administration. The full cost rates apply beginning January 1, 2026.

4. Future Increases: Any increase in pricing for future terms will be negotiated or escalated consistent with terms of the Agreement, including inflation or negotiated labor adjustments.

Attachment 2

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Exhibit B
15 Attachment A
Operations - Water and Sewer
Pricing Proposal - Hopland, 2025
City Methodology Rate Hours Budgetary Cost
Operations
Labor:

Operators $ 63.23 1,194 $ 75,469.34
Management 105.07 208 21,854.68
Materials, supplies, and services2 7,785.92
Vehicle and equipment usage 10.90 1,402 15,274.40
Overhead (13.21%)1 15,902.77
Total $ 136,287.12
Discount, first six months3 $ (12,206.37)
Total pricing, FY 2025-26 $ 124,080.75
Current MSA $ 111,874.37
Increase from current MSA $ 12,206.37
% Change from current MSA 10.91%
Notes:

1. Overhead rate comes from 2026 City indirect cost allocation plan.

2. Certain costs would be incurred by City and charged to District through the MSA, initially at a rate of 8% of personnel costs. Other costs would be charged directly to the District if incurred and applicable just as it was under the former MSA with Willow.

3. Discount results in the district paying the same amount for operations for the first full year after Willow staff was assumed by City, January 1, 2025 through December 31, 2025.

Attachment 2

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Exhibit B
16 Billing and Administrative Services
Pricing Proposal - Hopland, 2025
City Methodology Rate Hours Budgetary Cost
Billing Services
Labor:

Billing 53.00 416.00 $ 22,050.00
Management 62.37 70.00 4,365.86
Materials, supplies, and services 7,228.28
Overhead (13.21%)1 4,444.39
Total $ 38,088.53
Administrative services
Labor:

Clerk 46.48 45.00 $ 2,091.63
Overhead (13.21%) 276.30
Total $ 2,367.93
Total billing and administrative $ 40,456.46
Discount, first six months2 $ (3,536.35)
Total pricing, FY 2025-26 $ 36,920.11
Current MSA $ 33,383.76
Increase from current MSA $ 3,536.35
% Change from current MSA 10.59%
Notes:

1. Overhead rate comes from 2026 City indirect cost allocation plan.

2. Discount results in the district paying the same amount for admin and billing for the first full year after Willow staff was assumed by City, January 1, 2025 through December 31, 2025.

Attachment 2

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Exhibit C
17 Attachment 2

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1 AGREEMENT BETWEEN

THE CITY OF UKIAH AND

RIVER ESTATES MUTUAL WATER COMPANY

FOR ADMINISTRATIVE, BILLING AND COLLECTION SERVICES
This Agreement for Administrative, Billing and Collection Services (“Agreement”) is entered into on ___________, 2025 (“the Effective Date”) between the City of Ukiah, a general law municipal corporation (“City”) and the River Estates Mutual Water Company (“Company”), to provide administrative, billing and collection services as further described herein. City and the Company are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS

1. Willow County Water Company (“Willow”) and the Company have operated under a master service agreement (“MSA”) concept.

2. Under the MSA, Willow was providing the Company with operational, administrative, billing, and collection services.

3. A Joint Exercise of Powers Agreement (“JPA”) between Millview County Water Company, Redwood Valley County Water Company, Willow, Calpella County Water District, and the City created the Ukiah Valley Water Authority (“UVWA”).

4. Under the JPA, Willow no longer performs operational, administrative, billing and collection services for itself or other special Company’s, and its employees have become City employees.

5. The Company is in need of continued operational, administrative, financial, billing and collection services, and the City is willing to provide those services to the Company as further provided herein;

1. Recitals, The recitals set forth above are an integral part of this agreement and are fully incorporated herein.

2. Services. City shall provide Company with administrative, financial. billing and collection services as described in the Scope of Services (“Services”) attached hereto as Exhibit A and incorporated herein by this reference. City will provide all qualified, trained and, if required, licensed and certified personnel, and direct supervision.

3. Term. The term of this Agreement shall commence on July 1, 2025, continue through June 30, 2028, and shall be renewed automatically for one-year terms, Attachment 3

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2 unless the Agreement is terminated pursuant to Section 7. If the Agreement is terminated, the City will work with Company in transitioning Company to another source for Services, but City will be under no obligation to provide Services to Company or be liable for costs or damages due to such transition.

4. City Obligations. City shall train and assign staff to perform the Services described in Exhibit A.

5. Compensation. Company shall pay City the compensation for Services provided during the fiscal years beginning July 1, 2025, July 1, 2026, and July 1, 2027, as detailed in the attached Exhibit B, which is incorporated herein. City and Company reserve the right to negotiate the compensation. The Parties shall meet and confer by March 31, 2028, to determine the cost of the increase effective July 1, 2028.

In the first year of this Agreement, City will have incurred implementation costs associated with preparing its software for Company billing. Company agrees to compensate City for these costs, not to exceed the amount as detailed in Exhibit C. Any difference in costs for software shall be subject to true up between the Parties within thirty (30) days after the City’s payment to the software vendor.

City shall invoice Company on a monthly basis and Company shall remit these amounts in full within 30 days of service of an invoice from City by email and regular U.S. mail.

6. Relationship of the Parties. It is expressly understood and agreed by the Parties that this is a fee for service agreement and does not establish a joint venture, partnership or other relationship or separate entity and City does not assume a fiduciary relationship with the Company under the terms of this Agreement or as a result of the City’s performance under this Agreement. Each Party retains control over its own employees, who will be subject to that agency’s rules and regulations.

7. Termination. This Agreement may be terminated in accordance with the following:
a. Termination Without Cause.

Either Party, and without cause, shall have the right, at the Party’s sole discretion, to terminate this Agreement by providing one hundred and eighty (180) days’ advance written notice to the other Party. Upon termination, Company shall be entitled only to a prorated refund of any monthly sum already paid in advance.
b. Termination for Cause.

Notwithstanding any other provision of this Agreement, if a Party fails to satisfactorily cure any breach within thirty (30) days’ written notice (“Cure Attachment 3

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3 Period”), the other Party may immediately terminate this Agreement after the Cure Period concludes.
c. Data Transfer
In the event of termination, the Parties shall mutually cooperate to transition the Company’s data managed by the City to the Company. The City shall transfer the Company’s data, in a format acceptable to the Company, to the Company within 180 days of notice of termination. The City shall ensure that its agreement with the billing software vendor includes language that addresses the City’s transition of Company’s data to the Company consistent with this paragraph.

9. Software. The Company shall license and provide the City with access to the billing software (i.e., El Dorado) used by the Company as of the Effective Date.

The Company makes no representations, warranties, or guarantees regarding the current software, and the City shall not be liable for any billing delays, errors or similar problems caused by any billing software that is used. Beginning January 1, 2026, or as soon as it is available thereafter, the City shall utilize new (i.e., COU) software to provide billing services for the Company. The City shall license the new software (i.e., COU) and provide the Company with access to that billing software.

If the matter cannot be resolved informally, the complaining Party may be asked to put those complaints in writing, addressed to the other Party pursuant to Section

16. The Party receiving the complaint, within three (3) weeks of receipt, shall respond in writing regarding the status of the complaint, and shall continue to Attachment 3

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4 update the complaining Party every forty-five (45) days until disposition. It is the intent of the Parties that all complaints be resolved within ninety (90) days of receipt.

13.Indemnification and Insurance.

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14.Records. City shall maintain any and all records, documents, and data relating to Company’s billing and collection, and administrative services. These records include those maintained by the City on behalf of the Company in accordance with Exhibit A. The City shall retain these records for a minimum of 3 years, or for any longer period required by law, after the Agreement terminates. All such records shall be maintained in accordance with generally accepted accounting principles and shall be made available for inspection, audit, and/or copying during regular business hours, upon advance written request of the Company.

Attachment 3

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6 15.Modifications and Amendments. This Agreement may only be modified or amended by the mutual written agreement of City and Company executed by officials legally authorized to bind the Parties.

CITY: City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Attn: City Manager
Email: [email protected]
COMPANY: River Estates Mutual Water Company
151 Laws Avenue
Ukiah, CA 95482
Attn: Company Manager
Email: [email protected]

Attachment 3

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23.Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

IN WITNESS WHEREOF, the Agreement is in full force and effect on the Effective Date.

Attachment 3

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8 CITY OF UKIAH
By:________________________________
Sage Sangiacomo, City Manager

ATTEST:

By:

Kristine Lawler, City Clerk
APPROVED AS TO FORM:

By:

David Rapport, City Attorney

RIVER ESTATES MUTUAL WATER

COMPANY
By:
[ ], Chair

ATTEST:

By:

Clerk to the Board
APPROVED AS TO FORM:

By:
[ ], General Counsel
Attachment 3

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Exhibit A
Scope of Services
9 Scope of Services
The City shall provide the following services to the Company in accordance with Company policies, procedures, and applicable regulatory standards.

Billing & Collections
• Integrate Company customer accounts into City’s billing system. • Prepare and process utility service bills, ensuring accuracy and compliance with Company policies.
• Manage account receivables and monitor past-due accounts. • Process customer payments, including cash, check, credit card, and online transactions.
• Work with customers to set up payment arrangements and resolve billing discrepancies.
• Prepare Year End Delinquency Schedule to submit to collection services or the County of Mendocino in accordance with the Company’s Policies and Procedures.

Customer Service
• Answer customer inquiries via phone, email, or in person regarding billing, account status, service rates, and policies, at the Company office located at 151 Laws Avenue, Ukiah, CA 95482, or at City offices at 300 Seminary Avenue, Ukiah, CA 95482 during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., except when closed for holidays observed by the City. The City shall notify the Company of any change to this location and contact information. • Assist customers with new service applications/connection fees, service terminations, and account updates including invoices for connection fees. • Provide clear explanations of billing statements and resolve disputes.

Attachment 3

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Exhibit A
Scope of Services
10 • Maintain customer records and update account information as necessary including updating “Ins” and “Outs.”
Administrative and Clerking Support
• Perform annual file maintenance for updating customer billing amounts. • Route correspondences as necessary.
• Publish notices in the newspaper, post notices in public places, and/or mail or email letters or notifications to customers as required for hearings or official Board action.
• Attend regular and special Company Board meetings and provide clerking services, including teleconferencing setup, roll call, minute-taking, and preparation of accurate Board meeting minutes.
• Plan and coordinate preparations for Board meetings, including meeting room reservations.
• Prepare, post, and distribute agenda materials in compliance with the Brown Act. • Print agenda packets for Board Directors and public attendees. • Maintain official Company records, attest and process official Company documents (e.g., contracts, resolutions, ordinances, minutes) and maintain financial records.
• Inform Board Directors of their obligations to complete annual Form 700s and biennial ethics and harassment prevention training.
• Arrange stipend payments, appointments, meetings, and travel for Board Directors.
• Respond to Public Records Act requests in conjunction with Company General Counsel.

Attachment 3

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Exhibit A
Scope of Services
11 • Audit Management: Coordinate annual independent financial audits; prepare audit schedules and provide supporting documentation; respond to auditor inquiries and implement audit recommendations.
• Banking: Wire funds from the Company's preferred bank no less than semiannually to ensure timely payment of the Company’s bond obligations; perform additional banking services as necessary, including fund transfers, account reconciliations, and coordination with financial institutions. • Financial Oversight: Monitor cash flow and investment activity; advise the Company on financial planning and policy; ensure compliance with fiscal policies, debt covenants, and applicable laws.

General Management
The City shall serve as the Company’s General Manager and shall perform executive and management functions as necessary to implement Company policy and ensure the effective and efficient operation of Company services. Responsibilities include, but are not limited to:
• Supervising and coordinating all City-provided services outlined in this agreement.
• Advising the Company Board on policy matters, operational issues, and strategic planning.
• Preparing reports and recommendations for Board consideration. • Coordinating with regulatory agencies and ensuring compliance with applicable laws and permits.
• Representing the Company in interagency meetings and public forums as directed by the Board.
• Implementing the Board’s policies and directives.

All operational services will be provided by qualified and certified City staff in accordance with applicable state and federal laws. The City will maintain records of all Attachment 3

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Exhibit A
Scope of Services
12 work performed and coordinate with the Company on capital planning, emergency response, and ongoing maintenance priorities.

Attachment 3

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Exhibit B
13 Company shall pay City the compensation for Services provided as follows:

Fiscal Year Compensation
2025-2026 $ 39,707.06
2026-2027 $ 45,964.57
2027-2028 $ 48,262.80
The Company is receiving a discount on full cost pricing by the City in the first year (FY 2025-26) so that it pays the same for the first six months of this agreement as it did the year prior (FY 2024-25). In subsequent fiscal years, the pricing increases by 5% of the prior year full cost pricing without discount.

Detail on the first-year pricing is as follows:

Attachment 3

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Exhibit B
14 FY 2025–26 Pricing Proposal
City of Ukiah – River Estates Mutual Water Company
Effective July 1, 2025 – June 30, 2026
This pricing proposal outlines the annual charges for operations, billing, and administrative services to be provided by the City of Ukiah to the River Estates Mutual Water Company under the Master Service Agreement. The initial term is for one fiscal year, beginning July 1, 2025.

To assist with cost stability during the transition of services previously performed under contract with Willow County Water District, the City is providing a temporary discount for the first six months of the fiscal year (July 1 through December 31, 2025). During this period, charges will match the Company’s current MSA rates. Full cost-based rates will take effect January 1, 2026.

A detailed breakdown of pricing by service component will be provided in Attachment A to this proposal.

Annual Pricing Summary – FY 2025–26
Service
Category
Current MSA
Amount
Full Cost City
MSA
Six-Month
Discount
Total FY 2025–
26 Operations
Services
$26,596.19 $32,589.95 ($2,996.88) $29,593.07
Billing &
Administrative
$9,042.16 $11,185.83 ($1,071.83) $10,113.99
Total $35,638.35 $43,775.78 ($4,068.71) $39,707.06
*Note: “Current MSA Amount” reflects the annualized cost of services under the existing agreement with Willow County Water District for FY 2024–25.

Methodology and Notes

1. Overhead Rate: Overhead is applied at a rate of 13.21%, based on the City's 2026 indirect cost allocation plan.

2. Cost Basis: Rates are derived from budgeted labor rates, materials, equipment usage, and administrative support, consistent with the City’s full cost recovery model.

3. Discount Rationale: The discount ensures the Company pays no more than its current MSA rates through the first half of the fiscal year. The full cost rates apply beginning January 1, 2026.

4. Future Increases: Any increase in pricing for future terms will be negotiated or escalated consistent with terms of the Agreement, including inflation or negotiated labor adjustments.

Attachment 3

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Exhibit B
15 Attachment A
Operations - Water and Sewer
Pricing Proposal - River Estates, 2025
City Methodology Rate Hours Budgetary Cost
Operations
Labor:

Operators $ 63.23 331 $ 20,920.69
Management 105.07 21 2,185.47
Materials, supplies, and services2 1,848.49
Vehicle and equipment usage 10.90 352 3,832.51
Overhead (13.21%)1 3,802.78
Total $ 32,589.95
Discount, first six months3 $ (2,996.88)
Total pricing, FY 2025-26 $ 29,593.07
Current MSA $ 26,596.19
Increase from current MSA $ 2,996.88
% Change from current MSA 11.27%
Notes:

1. Overhead rate comes from 2026 City indirect cost allocation plan.

3. Discount results in the district paying the same amount for operations for the first full year after Willow staff was assumed by City, January 1, 2025 through December 31, 2025.

Attachment 3

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Exhibit B
16 Billing and Administrative Services
Pricing Proposal - River Estates, 2025
City Methodology Rate Hours Budgetary Cost
Billing Services
Labor:

Billing 53.00 104.00 $ 5,512.50
Management 62.37 36.00 2,245.30
Materials, supplies, and services 2,122.80
Overhead (13.21%)1 1,305.23
Total $ 11,185.83
Total billing and administrative $ 11,185.83
Discount, first six months2 $ (1,071.83)
Total pricing, FY 2025-26 $ 10,113.99
Current MSA $ 9,042.16
Increase from current MSA $ 1,071.83
% Change from current MSA 11.85%
Notes:

1. Overhead rate comes from 2026 City indirect cost allocation plan.

2. Discount results in the district paying the same amount for admin and billing for the first full year after Willow staff was assumed by City, January 1, 2025 through December 31, 2025.

Attachment 3

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Exhibit C
17 Attachment 3

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Page 1 of 2 ends

Agenda Item No: 8.b.

MEETING DATE/TIME: 7/16/2025

ITEM NO: 2025-787

AGENDA SUMMARY REPORT
SUBJECT: Adoption of a Resolution Approving the Application for the Land And Water Conservation Fund Riverside Park Regeneration Project.

DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:

1. 2024-04-16 Ukiah Riverside Park CDs

2. LWCF Authorizing Resolution Riverside Park
Summary: Council will consider adopting a resolution approving the application for the Land And Water Conservation Fund Riverside Park Regeneration Project.

Background: The City of Ukiah’s Riverside Park is located at the end of East Gobbi Street along the Russian River. The 36-acre park is currently home to a gravel parking lot, Little League fields (installed in ~1984), the Rusty Bowl BMX track, and a 1.6 mile trail system. Prior to its designation and incremental development as a park, the site was home to a shooting range, a waste water treatment plant (demolished in 1958), and was used as a dumping ground for detritus including asphalt and concrete, as well as street sweepings.

The Little League field and BMX track are at the north end of the park. Trails are located at the southern end of the park that wind among and over old depressions that may have once been gravel pits used to dump and cover asphalt and concrete detritus.

In June 2008, the California Natural Resources Agency (CNRA) awarded the City $810,000 for an initial phase of site restoration. The first phase of the restoration focused on the area closest to the river and removed detritus and non-native plants and restored native plants in the immediate riparian zone. These improvements have been well-received by the community and the location is already a popular destination for dog walkers and nature lovers.

In 2020, the City received an additional grant of $1,113,700 for a second phase of restoration and park improvements, titled the Riverside Park Regeneration Project. Melton Design Group was contracted to prepare plans for the project and to prepare appropriate environmental documents as needed.

Melton design group completed the 100% plans for the project (Attachment 1). The project will focus on the central area of the park and will 1) remove asphalt and concrete detritus, 2) regrade the area to a more natural contour with low-lying areas, 3) improve the habitat created by the low-lying areas by mimicking wetlands, 4) replant with native plants, and 5) make trail improvements. California Environmental Quality Act (CEQA) documentation was completed on March 15th, 2023.

In the fall of 2024, the project went out to bid, and the lowest bid was twice the available budget. Staff contacted the CNRA. Following discussions with Melton Design Group, the CNRA, and the City Engineer, it was determined that it would be impossible to meet the goals outlined in the grant agreement with the available budget. The CNRA was, however, open to accepting matching funds to allow for completing the project as planned.

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Page 2 of 2 ends

Discussion: The California State Parks Land Water and Conservation Fund (LWCF) provides funding for the acquisition or development of land to create new outdoor recreation opportunities for the health and wellness of Californians. The funding opportunity requires a fifty percent match. The Riverside Park Regeneration Project appears to be an excellent fit for the funding criteria. The grant application requires a resolution from the City Council stating the Council is aware of and approves the application. The resolution can be found in Attachment 2.

Staff seeks approval of a resolution in favor of the grant application to the LWCF for the Riverside Park Regeneration Project.

Recommended Action: Adopt a resolution approving the application for the Land And Water Conservation Fund Riverside Park Regeneration Project.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: NA
PROPOSED BUDGET AMOUNT: NA
FINANCING SOURCE: NA
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH:

STRATEGIC PLAN (SP):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

GP-A4 - Public Facilities, Services, and Infrastructure Element

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PREPARED BY OR UNDER THE SUPERVISION OF: GREG MELTON RLA No. 4217 1281 E. GOBBI STREET RIVERSIDE PARK REGENERATION PROJECT PLANS FOR THE CONSTRUCTION OF: SHEET TITLE DATE MELTON DESIGN GROUP L0.0 L0.1 L0.2 L0.3 L1.0 L1.1 L1.2 L1.3 L1.4 TITLE SHEET PROJECT CHECKLIST EROSION CONTROL PLAN EROSION CONTROL DETAILS EXISTING CONDITIONS, SITE ACCESS, AND DEMOLITION GRADING PLAN GRADING SECTIONS GRADING SECTIONS GRADING SECTIONS CONSTRUCTION PLAN AND DETAILS PLANTING PLAN PLANTING DETAILS IRRIGATION PLAN IRRIGATION DETAILS CONSTRUCTION UNDER THIS CONTRACT SHALL COMPLY WITH THE LATEST CALIFORNIA BUILDING CODE (CBC), CALIFORNIA MECHANICAL CODE (CMC), CALIFORNIA PLUMBING CODE (CPC), CALIFORNIA ELECTRICAL CODE (CEC), AND THE 2016 CALIFORNIA ENERGY STANDARDS AS AMENDED BY THE STATE OF CALIFORNIA AND THE LOCAL JURISDICTION. GENERAL CONSTRUCTION NOTE: ACCEPTED BY: DATE PROJECT SITE 300 SEMINARY AVENUE UKIAH, CA 95482 CITY OF UKIAH CHICO 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 PROJECT SITE UKIAH PREPARED FOR: PREPARED BY: UKIAH, CA 95482 E. GOBBI STREET KEY MAP OF MENDOCINO COUNTY SACRAMENTO 1930 G STREET SACRAMENTO, CA 95811 (916) 754-2153 CITY REPRESENTATIVE NAME REPRESENTATIVE TITLE SCALE: NTS NORTH RUSSIAN RIVER PLAN LAYOUT POINTS TO BE PROVIDED TO CONTRACTOR FOR USE BY CONTRACTOR TO STAKE OUT SITE ELEMENTS NOTE TO CONTRACTOR: © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:05 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L0.0-TITL.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 TITLE SHEET L0.0 1 SCALE: NTS NORTH BABCOCK LANE OAK MANOR DR CONSTRUCTION ACCESS LAYDOWN AREA SHEET INDEX L-2.0 L-3.0 L-3.1 L-4.0 L-4.1 Attachment 1

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© MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:05 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L0.0-TITL.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 TITLE SHEET L0.1 2 LANDSCAPE DOCUMENTATION PROJECT CONSTRUCTION APPROVAL CHECKLIST PACKAGE (LDP) CHECKLIST (DESIGN) CHECK BOX CHECK BOX DATE: CONTACT INFORMATION FOR THE APPLICANT AND PROPERTY OWNER: CHECKLIST OF ALL DOCUMENTS IN THE LDP WATER SUPPLY TYPE AND NAME OF LOCAL WATER PURVEYOR: CONTACT SITE OWNER-CITY OF UKIAH DEPT. OF COMMUNITY SERVICES PROJECT TYPE (CONSTRUCTION OF SEASONAL WETLANDS) TOTAL LANDSCAPE AREA (IN SQUARE FEET): 272,400 SF APPLICANT (CONTRACTOR): PROPERTY OWNER: CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA 95482 PROJECT APPLICANT: (CONTRACTOR) "I AGREE TO COMPLY WITH THE REQUIREMENTS OF THE WATER EFFICIENT LANDSCAPE ORDINANCE AND SUBMIT A COMPLETE LANDSCAPE DOCUMENTATION PACKAGE." APPLICANT SIGNATURE (CONTRACTOR) WATER EFFICIENT LANDSCAPE WORKSHEET INCLUDING: 1) HYDROZONE INFORMATION TABLE 2) WATER BUDGET CALCULATIONS INCLUDING: a. MAX APPLIED WATER ALLOWANCE (MAWA) INCLUDING WATER FEATURES b. ESTIMATED TOTAL WATER USE (ETWU) SOILS MANAGEMENT REPORT: TO BE PROVIDED BY CONTRACTOR LANDSCAPE DESIGN PLAN: SHEET L-3.0 - L3.1 IRRIGATION DESIGN PLAN: SHEET L-4.0 - L4.1 GRADING DESIGN PLAN: L1.1 - L1.4 CONSTRUCTION DESIGN PLAN: SHEET L-2.0 TREE PROTECTION NOTES DESCRIPTION OWNER REP. INITIALS GC INITIALS DESCRIPTION PRE-CONSTRUCTION MEETING WITH PROJECT SCHEDULE MATERIAL SUBMITTAL PACKAGE (DIGITAL COPY INITIAL- UPON APPROVAL, PROVIDE APPROVED HARD COPIES : 2 COPIES TO CLIENT, 1 COPY TO CLIENT IF APPLICABLE) AFTER MASS GRADING THE CONTRACTOR SHALL OBTAIN A SOILS REPORT. SUBMIT TO CLIENT REPRESENTATIVE. MAINLINE PRESSURE TEST & TRENCH OBSERVATION. CONTRACTOR TO CONTACT OWNER'S REPRESENTATIVE FOR OBSERVATION PRIOR TO BACK FILL. FERTILIZER/ AMENDMENT TAGS. CONTRACTOR IS TO SUBMIT TAGS OF FERTILIZER(S) AND AMENDMENTS TO OWNER'S REPRESENTATIVE FOR VERIFICATION ON QUANTITIES. IRRIGATION OPERATION, COVERAGE TEST, LOCATION AND ELEVATION OF ALL MAINLINE TRACKING TAPE, AND IRRIGATION AUDIT (PRIOR TO PLANTING AND INSTALLATION OF MULCH OR SURFACE MATERIAL FOR DRIP SYSTEMS. FOR SPRAY SYSTEMS: AUDIT TO OCCUR PRIOR TO PLANTING.) FINAL APPROVAL OF IRRIGATION INITIAL ENTRY INTO MAINTENANCE PERIOD. CONTRACTOR TO CONTACT OWNER'S REPRESENTATIVE FOR OBSERVATION. PUNCHLIST FOLLOWUP OBSERVATION FOR ENTRY INTO MAINTENANCE PERIOD. CONTRACTOR TO CONTACT OWNER'S REPRESENTATIVE FOR VERIFICATION OF PUNCHLIST ITEMS MAINTENANCE PERIOD PER SPECIFICATIONS START DATE:__________________________ PROJECTED FINISH DATE:___________________________ AS-BUILTS (HARD COPY AND DIGITAL). CONTRACTOR TO SUBMIT TO OWNER'S REPRESENTATIVE AND COORDINATE WITH LANDSCAPE ARCHITECT FOR AS-BUILT APPROVAL. CLOSEOUT SUBMITTALS PER SPECIFICATIONS. FINAL OBSERVATION. CONTRACTOR TO CONTACT OWNER'S REPRESENTATIVE FOR OBSERVATION. CERTIFICATIONS OF COMPLETION. CONTRACTOR IS RESPONSIBLE TO SUBMIT COMPLETED CERTIFICATES OF COMPLETION FROM PROJECT APPLICANT AND LANDSCAPE ARCHITECT TO OWNER. NOTIFICATION OF MAINTENANCE PERIOD ENDING TO OWNER. NOTE: · THIS LIST OF REQUIRED SUBMITTALS AND INSPECTIONS IS FOR REFERENCE PURPOSES ONLY. SEE BOOK FORM SPECIFICATIONS AND DETAILS FOR COMPLETE SUBMITTAL AND INSPECTION REQUIREMENTS. · PLEASE PROVIDE A MINIMUM OF 2 WORKING DAYS NOTICE FOR ALL OBSERVATIONS. · IT IS THE CONTRACTOR'S RESPONSIBILITY TO ENSURE ALL SUBMITTALS AND INSPECTIONS ARE COMPLETED AS SPECIFIED IN THE CONTRACT DOCUMENTS. · CONTRACTOR TO CONTACT OWNER'S REPRESENTATIVE FOR OBSERVATION. THE PROJECT LANDSCAPE CONTRACTOR IS RESPONSIBLE FOR OBTAINING SOILS ANALYSIS OF SITE SOIL FROM AN ANALYTICAL LABORATORY AND AMENDING THE SOIL AS PER THE RECOMMENDATIONS FOR LANDSCAPES STATED IN RATES OF COMMONLY AVAILABLE AMENDMENTS (CUBIC YARDS OR WEIGHT PER 1,000 SF). RECOMMENDATIONS PENDING LABORATORY ANALYSIS. SOIL REPORT NOTE 1. PRIOR TO ANY GROUND DISTURBING ACTIVITIES, INCLUDING CLEARING AND GRUBBING, SCRAPING, OR GRADING, THE SUPERVISING CONTRACTOR SHALL ARRANGE A PRE-CONSTRUCTION (PRE-GROUND DISTURBANCE) SITE MEETING WITH THE LANDSCAPE ARCHITECT, CITY OF UKIAH, AND THE SUPERVISING CONTRACTOR. THE PURPOSE OF THE PRE-CONSTRUCTION SITE MEETING IS TO VERIFY THAT TREE PROTECTION FENCING IS IN PLACE AND TO INSURE THAT ALL PARTIES ARE FAMILIAR WITH THE NATURE OF THE WORK INVOLVED. 2. PRIOR TO ANY GROUND DISTURBING ACTIVITIES, AND PRIOR TO THE SUPERVISING CONTRACTOR'S MAKING THE ARRANGEMENTS FOR THE PRE-CONSTRUCTION SITE MEETING, A TEMPORARY CONSTRUCTION FENCE SHALL BE INSTALLED AS INDICATED ON PLANS. THE FENCE SHALL BE 4' MINIMUM HEIGHT, ORANGE POLYETHYLENE FENCING AS MANUFACTURED BY GEOTENAX CORP. (800-356-8495), OR EQUAL. INSTALL WITH METAL 'T' STAKES (TO EXTEND TO 4 FOOT MINIMUM HEIGHT ABOVE FINISH GRADE). FENCING SHALL BE SUBSTANTIAL ENOUGH TO RESTRICT ACTIVITY TO OUTSIDE THE AREA AND SHALL BE INSTALLED PRIOR TO ANY GRADING OR OTHER CONSTRUCTION ACTIVITY. DURING CONSTRUCTION, MAINTENANCE SHALL BE PERFORMED SO THAT THE FENCE REMAINS IN GOOD REPAIR. REMOVAL OF THE FENCE SHALL ONLY OCCUR TO ALLOW REQUIRED CONSTRUCTION WITHIN THE AREA OR TO COMPLETE SITE LANDSCAPING. MINIMIZE DAMAGE TO TREE LIMBS, CROWN, CANOPY, AND TRUNK OF TREES TO REMAIN. 3. THE CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT THE TREE FROM EXCESS FILL AND/OR THE REMOVAL OF EXCESS SOIL FROM THE TREE ROOT ZONE. THE TREE ROOT ZONE IS A PROJECTED RADIUS ON THE GROUND FORMED BY THE OUTERMOST EDGE OF THE TREE CANOPY. 4. THE CONTRACTOR SHALL BE RESPONSIBLE TO MINIMIZE COMPACTION OF THE SOIL WITHIN THE TREE ROOT ZONES OF ALL TREES TO REMAIN. 5. WHEN EXISTING TREE ROOTS ARE ENCOUNTERED DURING THE COURSE OF TRENCHING, THE CONTRACTOR SHALL PREVENT THE TREE ROOTS FROM DESICCATION (DRYING OUT), BY APPLICATION OF A SEALING AGENT AND BY MINIMIZING THE AMOUNT OF TIME THAT TREE ROOTS ARE EXPOSED. TREE ROOTS SHALL ONLY BE EXPOSED WHEN TEMPERATURES ARE ANTICIPATED TO BE ABOVE FORTY DEGREES FAHRENHEIT AND BELOW 90 DEGREES FAHRENHEIT AND SHALL NOT REMAIN EXPOSED LONGER THAN 12 HOURS. IN THE EVENT THAT TRENCHES WITHIN TREE ROOT ZONES CANNOT BE BACKFILLED WITHIN 12 HOURS, THE CONTRACTOR SHALL COVER EXPOSED ROOTS WITH BURLAP AND MAINTAIN MOISTURE BY APPLICATION OF WATER TO MOISTEN BURLAP UNTIL TRENCHES CAN BE BACKFILLED. 6. UNDERGROUND FACILITIES AND TRENCHES, (e.g., UTILITY SERVICES, SANITARY SEWER, OR STORM DRAINAGE LINES) SHALL BE CONSOLIDATED, TO THE EXTENT FEASIBLE, AND LOCATED TO MINIMIZE IMPACTS UPON TREE ROOT SYSTEMS. ANY TRENCHING OR UNDERGROUND WORK SHOULD BE LOCATED OUTSIDE OF THE TREE DRIPLINE TO THE FULLEST EXTENT FEASIBLE. ANY TRENCHING REQUIRED WITHIN THE TREE DRIPLINE SHALL BE AS FAR FROM THE TREE TRUNK AS POSSIBLE AND SHALL BE EXCAVATED BY HAND OR 'AIR SPADE' OR PNEUMATIC EXCAVATOR TO MINIMIZE IMPACT ON ROOTS. 7. ROOTS 3/4 IN. OR GREATER IN SIZE ENCOUNTERED DURING TRENCHING SHALL BE CLEANLY HAND PRUNED AND TREATED WITH A SEALING AGENT TO REDUCE LOSS OF MOISTURE TO THE TREE. ROOTS GREATER THAN 1-1/2 IN. SHALL BE PRESERVED AND PROTECTED. CARE SHALL BE TAKEN TO MINIMIZE ABRASIONS TO ROOT BARK. 8. CONSTRUCTION VEHICLES, EQUIPMENT, OR MATERIALS (INCLUDING, BUT NOT LIMITED TO JOB SHACKS, PORTABLE TOILETS, AND CLEANOUT FACILITIES) SHALL NOT BE PARKED OR STORED WITHIN THE FENCED AREA. NO STAGING OR STORAGE AREA FOR CONSTRUCTION SHALL BE LOCATED CLOSER THAN 20 FEET TO THE DRIPLINE OF ANY TREE TO BE PROTECTED. 9. ALL CONSTRUCTION WASTES, INCLUDING BUT NOT LIMITED TO BUILDING MATERIAL DEBRIS, ROOFING MATERIALS, CLEANING OF CEMENT TRUCKS, CHEMICALS/ADHESIVES/SOLVENTS, ETC., SHALL BE STORED OR DISPOSED OF NO CLOSER THAN 20 FEET FROM ANY TREE DRIPLINE. 10. EXISTING TREES TO BE RETAINED AND PROTECTED AS INDICATED ON THE DEMOLITION AND/ OR CONSTRUCTION PLANS. DATE ROUGH GRADING INSPECTION DEROCKING 12" DEEP, REMOVING ALL ROCKS, ROOTS, AND FOREIGN MATERIAL LARGER THAN 1" 12" RIPPING SOIL AMENDMENTS AND TILL INTO TOP 6" - VERIFY AMENDMENT QUANTITIES AND SOIL AMENDMENTS WORKED INTO 6" PRIOR TO FINAL GRADING FINAL GRADE INSPECTION AND ACCEPTANCE PROJECT ADDRESS: 1281 E GOBBI ST, UKIAH, CA 95482 MENDOCINO COUNTY APN: 1800101000 1 YEAR ACCEPTANCE OF PLANT WARRANTY PERIOD. DATE TO BE 1 YEAR AFTER APPROVAL OF 90-DAY MAINTENANCE PERIOD:____

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FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR FR LIMIT OF GRADING LIMIT OF GRADING LIMIT OF GRADING LIMIT OF GRADING LIMIT OF GRADING NORTH EROSION CONTROL PLAN L0.2 EXISTING CONDITIONS NOTE 1. CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT AND RETAIN EXISTING GRAVEL PATHS, HARDSCAPE, ASPHALT PATHS, LANDSCAPING, IRRIGATION, ETC. THAT ARE NOT DESIGNATED FOR DEMOLITION OR MODIFICATION. 2. CONTRACTOR SHALL COVER EXISTING ASPHALT PATHS, ROADWAYS, CURBS, MOW CURBS AND OTHER ELEMENTS TO PROTECT FROM DAMAGE DURING CONSTRUCTION. 3. CONTRACTOR SHALL BE RESPONSIBLE TO REPAIR AND/OR REPLACE ALL DAMAGED SURFACES, AMENITIES, HARDSCAPES, LANDSCAPE, IRRIGATION, ETC. DUE TO HIS/HER ACTIVITY OR NEGLECT AND AS APPROVED BY THE CITY. 8 SYMBOL LEGEND SYMBOL DESCRIPTION 1. ALL EROSION CONTROL MEASURES SHALL CONFORM TO CITY OF UKIAH STANDARDS AND THE EROSION CONTROL PLANS SHOWN ON THE CONSTRUCTION DRAWINGS. 2. EROSION CONTROL DEVICES TO BE IN PLACE BEFORE START OF CONSTRUCTION 3. CONTRACTOR SHALL PLACE STABILIZED CONSTRUCTION SITE ACCESS PER DETAILS AND SPECIFICATIONS. 4. CONTRACTOR STORM WATER POLLUTION PLAN SHALL BE AVAILABLE ON SITE AT ALL TIMES. 5. CONTRACTOR SHALL ASSUME SOLE RESPONSIBILITY FOR STATE WATER RESOURCES CONTROL BOARD PERMIT COMPLIANCE. 6. SWPPP TO BE PREPARED PRIOR TO START OF CONSTRUCTION. 7. CONTRACTOR SHALL PROVIDE FIBER ROLL AT BACK OF CURB OR BANK AND IN AREAS REQUIRED BY THIS EROSION CONTROL PLAN. 7.1. INSPECTION BY CONTRACTOR SHALL BE FREQUENT. REPAIRS AND/OR REPLACEMENT SHALL BE MADE PROMPTLY; AS REQUIRED. 7.2. ACCUMULATED SILT SHALL BE REMOVED WHEN IT REACHES A DEPTH OF NINE INCHES. 8. CONTRACTOR SHALL MAINTAIN ALL FIBER ROLLS AND OTHER EROSION CONTROL DEVICES THROUGHOUT CONSTRUCTION. SILT BUILDUP IN SILTING BASIN AREA SHALL BE REMOVED AS NECESSARY. REMOVE ALL STORM WATER POLLUTION PREVENTION DEVICES AT THE END OF CONSTRUCTION. 9. INTERIM EROSION CONTROL MEASURES MAY BE NEEDED AND SHALL BE INSTALLED DURING CONSTRUCTION TO ASSURE ADEQUATE EROSION CONTROL FACILITIES ARE IN PLACE AT ALL TIMES. 10. CONTRACTOR SHALL USE DUST CONTROL MEASURES IN THE FORM OF WATER APPLICATION TO ALL EXPOSED SOIL SURFACES TO PREVENT THE TRANSPORT OF SOIL FROM EXPOSED SURFACES ON CONSTRUCTION SITES IN THE FORM OF AIRBORNE PARTICULATES. WATERING OF EXPOSED SOIL SURFACES SHALL OCCUR AT LEAST TWICE DAILY, PREFERABLY IN THE LATE MORNING AND AFTER WORK IS DONE FOR THE DAY. ALL CLEARING, GRADING, EARTH MOVING OR EXCAVATION ACTIVITIES SHALL CEASE WHEN WINDS EXCEED 15 MPH AVERAGED OVER 1 HOUR. 11. ANY SOIL MATERIAL CARRIED ONTO STREET SURFACES BY CONSTRUCTION EQUIPMENT SHALL BE REMOVED ON A DAILY BASIS. (BROOM OR VACUUM CLEAN- DO NOT USE WATER TO WASH THE STREET). 12. HAUL TRUCKS SHALL BE COVERED WITH TARPAULINS OR OTHER EFFECTIVE COVERS AT ALL TIMES. 13. PRIOR TO PLACEMENT OF LANDSCAPING, REMOVE TEMPORARY EROSION CONTROL MEASURES. 14. SOIL STOCKPILES NOT USED WITHIN THE LAST 14 DAYS MUST BE COVERED WITH AN EROSION CONTROL BLANKET OR PLASTIC SHEETING AND CONTAINED WITH A FIBER ROLL OR GRAVEL BAG BERM. 15. MAINTAIN ALL EROSION CONTROL MEASURES THROUGHOUT ENTIRETY OF PROJECT DURATION. 16. ENSURE THAT DUST CONTROL MEASURES DEPOSIT NO DUST TO ADJACENT PROPERTY BY NECESSARY MEASURES INCLUDING WATER APPLICATION, DUST CONTROL BARRIERS AND FENCING, AND COVERING DUST PRODUCING AREAS AND ACTIVITIES. STORAGE OF SOIL AND AND OTHER PARTICULATE MATERIAL MUST BE MAINTAINED AND REPLACED IF NECESSARY TO ENSURE ADJACENT PROPERTY RECEIVES NO DUST OR POWDER DEPOSIT FROM CONSTRUCTION MATERIALS AND EXECUTION. EROSION CONTROL GENERAL NOTES 1. CONSTRUCTION ENTRY, TRACK OUT, AND CONCRETE WASHOUT AREA LOCATIONS TO BE LOCATED AT NORTHWEST CORNER OF SITE. 2. SEE DETAIL 3/L1.1 FOR CONSTRUCTION SITE ACCESS DETAIL. 3. SEE DETAIL 4/L1.1 FOR CONCRETE WASHOUT DETAIL. CONSTRUCTION ACCESS NOTE JURISDICTIONAL WETLANDS NOTE 1. RETAIN AND PROTECT JURISDICTIONAL WETLAND. STAKE LIMITS FOR REVIEW AND APPROVAL BY OWNER'S REPRESENTATIVE PRIOR TO CONSTRUCTION. MAINTAIN MINIMUM 10' SETBACK WITH SILT FENCE AND FIBER ROLL. 2. SILT FENCE AND FIBER ROLL TO BE MAINTAINED THROUGHOUT DURATION OF PROJECT. LIMIT OF WORK LIMIT OF GRADING FIBER ROLL SILT FENCE PER WETLANDS NOTE CONSTRUCTION ACCESS JURISDICTIONAL WETLAND ADJACENT PROPERTY FENCE EXISTING PATH SEE DETAIL 1/L-1.6 SEE DETAIL 2/L-1.6 SEE DETAIL 3/L-1.6 SEE WETLANDS NOTE RETAIN AND PROTECT. REPAIR ANY DAMAGE THAT OCCURS. DESCRIPTION © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L0.2-EROS-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 0 40 80 SCALE: 1" = 40' SF FR

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EROSION CONTROL DETAILS L0.3 9 © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L0.2-EROS-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 FIBER ROLL LAYOUT N.T.S. 1'-0" 3" 8" DIA. FIBER ROLL SLOPE SLOPE 1" X 2" X 24" WOOD STAKE AT 4' O.C. MAX. FIBER ROLL MIN. MIN. 2" 1L1.6 SILT FENCE N.T.S. 2'-0" 2'-6" 5'-0" 6'-0" MAX. 1'-6" 1'-0" 2'-0" 6" 2"x4" WOOD POST. STANDARD OR BETTER OR EQUAL ALTERNATE: STEEL FENCE POST. FILTER FABRIC MATERIAL 60" WIDE ROLLS. USE STAPLES OR WIRE RINGS TO ATTACH FABRIC TO WIRE. SILT BASIN BURY BOTTOM OF FILTER MATERIAL IN 8" X 12" TRENCH (SEE BELOW) FILTER FABRIC MATERIAL SILT BASIN 2"x4" WOOD POST. STANDARD OR BETTER OR EQUAL ALTERNATE: STEEL FENCE POST. FOLD AND SET FILTER FABRIC INTO SOIL BACKFILL AND COMPACT EXCAVATED SOIL IN TRENCH AND ON BOTH SIDES OF FILTER FENCE POSTS BACKFILL (SEE BELOW) 2L1.6 TEMPORARY CONSTRUCTION SITE ACCESS N.T.S. NOTES: 1. STABILIZED CONSTRUCTION SITE ACCESS SHALL BE CONSTRUCTED OF 1-1/2" MAXIMUM AGGREGATE BASE MATERIAL CONFORMING TO SECTION 26 OF STATE SPECIFICATIONS. MATERIAL SHALL BE PLACED TO A MINIMUM THICKNESS OF SIX INCHES. THE METHOD OF PLACING, SPREADING AND COMPACTING AGGREGATE BASE MATERIAL SHALL CONFORM TO SECTION 26 OF THE STATE SPECIFICATIONS. 2. LENGTH OF SITE ACCESS SHALL BE A MINIMUM LENGTH OF FIFTY FEET. WIDTH SHALL BE A MINIMUM OF TWENTY FEET, OR GREATER AS NECESSARY TO COVER ALL VEHICULAR INGRESS AND EGRESS. 3. THE SITE ACCESS SHALL BE KEPT IN GOOD CONDITION BY OCCASIONAL TOP DRESSING WITH AGGREGATE BASE MATERIAL OR CLEANED AS DIRECTED BY THE PROJECT SUPERVISOR. 4. TRUCK TIRES SHALL BE WASHED DOWN AND THE SEDIMENT CONTAINED ON THE PROJECT SITE. AA TURN DOWN FABRIC 12", ANCHOR W/ WIRE STAPLES 18" o.c., 12' MIN. WIDTH, TYP. AT BEGIN AND END PLAN VIEW SECTION A-A

RIGHT OF WAY RIGHT OF WAY CONSTRUCTION SITE DIRECTION OF TRAVEL 12' MINIMUM 6" PLACE "D" BALLAST OR 1-1/2" MAX. AGGREGATE BASE MATERIAL. CONSTRUCTION SITE 50' MINIMUM OR AS APPROVED BY THE DIRECTOR OF PUBLIC WORKS EXISTING GROUND STABILIZED ACCESS GEOTEXTILE FABRIC 3L1.6

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X-102 X-102 X-102 X-102 X-103 D-101 X-107 X-106 X-106 EROSION CONTROL AND PROJECT LIMITS 10' FROM ADJACENT PROPERTY FENCE; SEE EROSION CONTROL PLAN X-108 D-101 X-103 LIMIT OF WORK LIMIT OF WORK X-104 D-102 X-104 X-105 D-102 X-101 LIMIT OF WORK D-103 X-109 X-109 X-109 X-109 X-109 X-109 X-109 X-109 LIMIT OF GRADING LIMIT OF GRADING LIMIT OF GRADING LIMIT OF GRADING LIMIT OF GRADING X-110 X-110 X-110 X-110 X-110 PROTECT ALL (E) TREES (TYP) DEMOLITION SYMBOL DESCRIPTION REMOVE DEBRIS PILES OF CONCRETE, ASPHALT, AND PLANT MATERIAL, REMOVE SAME DEBRIS 12" BELOW FINISH GRADE AND DISPOSE OF OFF-SITE, AND GRADE PER GRADING PLAN. SOME DEBRIS MAY EXIST ABOVE GRADE AND BELOW GRADE. REMOVE EXISTING FENCE AND DISPOSE OF OFF-SITE REMOVE EXISTING TREE, GRIND ALL ROOTS TO A DEPTH OF 36" AND REMOVE ALL GRINDINGS / ORGANIC MATTER AND COMPACT WITH TOPSOIL TO A 90% DENSITY. DISPOSE OF ALL ORGANIC MATTER OFF-SITE. EXISTING CONDITIONS SYMBOL DESCRIPTION STAGING AND LAYDOWN AREA. COORDINATE ACCESS WITH OWNER. RETAIN AND PROTECT GRAVEL TRAIL SURFACE. RETAIN AND PROTECT JURISDICTIONAL WETLAND. STAKE LIMITS FOR REVIEW AND APPROVAL BY OWNER'S REPRESENTATIVE PRIOR TO CONSTRUCTION. SEE ALSO JURISDICTIONAL WETLAND NOTES ON SHEET L1.0. RETAIN AND PROTECT EXISTING FENCE RETAIN AND PROTECT EXISTING GATE RETAIN AND PROTECT BURIED STORM DRAIN. RETAIN AND PROTECT STEEL PLATES. RETAIN AND PROTECT PLANTING AT EAST OF SITE. VEHICULAR ACCESS ROUTE ON EXISTING GRAVEL TRAIL. ENSURE THAT SITE RECEIVES MINIMAL TRAFFIC THROUGHOUT DURATION OF PROJECT. SEE DEMOLITION NOTES #5 REGARDING REPAIRING DAMAGE. RETAIN AND PROTECT EXISTING TREE D-101 D-102 D-103 X-101 X-102 X-103 X-104 X-105 X-106 X-107 X-108 X-109 X-110 REFERENCE NOTES SCHEDULE 588 LIMIT OF GRADING TREE PROTECTION MEASURES EXISTING CONDITIONS NOTES 1. CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT AND RETAIN EXISTING HARDSCAPE, ASPHALT PATHS, LANDSCAPING, IRRIGATION, ETC. THAT ARE NOT DESIGNATED FOR DEMOLITION OR MODIFICATION. 2. CONTRACTOR SHALL PROTECT EXISTING ASPHALT PATHS, ROADWAYS, CURBS, MOW CURBS AND OTHER ELEMENTS FROM DAMAGE DURING CONSTRUCTION. 3. CONTRACTOR SHALL BE RESPONSIBLE TO REPAIR AND/OR REPLACE ALL DAMAGED SURFACES, AMENITIES, HARDSCAPES, LANDSCAPE, IRRIGATION, ETC. DUE TO HIS/HER ACTIVITY OR NEGLECT AND AS APPROVED BY THE DISTRICT. 1. THE NATURAL GRADE AROUND THE DRIPLINE OF EXISTING TREES SHALL REMAIN UNDISTURBED DURING AND AFTER CONSTRUCTION. THE UNDISTURBED AREA SHALL BE AT DRIPLINE, BUT IN NO CASE CLOSER THAN 20 FEET FROM THE TREE TRUNK. THE DRIPLINE OF A TREE IS A PROJECTED RADIUS ON THE GROUND FORMED BY THE OUTERMOST EDGE OF THE TREE CANOPY. NO GRADING OR CONSTRUCTION WORK SHALL OCCUR WITHIN DRIPLINE OF TREE. IF EXCAVATION WITHIN DRIPLINE IS NECESSARY THE CONTRACTOR SHALL HAND DIG UNDER THE DIRECTION OF A CERTIFIED ARBORIST APPROVED BY THE CITY. THE CONTRACTOR SHALL HAVE A CERTIFIED ARBORIST ON SITE TO MONITOR ALL ROOT PRUNING AND BRANCH PRUNING OF ALL EXISTING TREES. ROUTE ALL TRENCHING TO AVOID TREES. HAND DIG TRENCH WHERE PRESENT AT LARGE ROOTS, 3/4" DIAMETER OR LARGER. 2. WHERE GRADE CHANGES MUST OCCUR WITHIN THE DRIPLINE, A SUITABLE MITIGATION PLAN SHALL BE DEVELOPED BY EITHER A CERTIFIED ARBORIST. THE PLAN SHALL PROTECT THE TREE FROM EXCESS FILL AND/OR THE REMOVAL OF EXCESS SOIL FROM THE ROOT ZONE. 3. PRIOR TO THE BEGINNING OF CONSTRUCTION, EXISTING TREES SHALL BE PRUNED TO REMOVE LIMBS WHICH MAY BE DEAD OR MAY BECOME DAMAGED DURING CONSTRUCTION. PRUNING SHALL BE PERFORMED CONSISTENT WITH ANSI A300 PRUNING STANDARDS, PRUNE TO THIN 1 IN. 4. A TEMPORARY CONSTRUCTION FENCE SHALL BE INSTALLED AROUND ALL TREE TRUNKS WITHIN CONSTRUCTION ZONE. WRAP TRUNK 4 TIMES AND SECURE FENCING TO TRUNK FOR DURATION OF PROJECT. CONFIRM WITH LANDSCAPE ARCHITECT ON BOUNDARY. THE FENCE SHALL BE SUBSTANTIAL ENOUGH TO RESTRICT ACTIVITY TO OUTSIDE THE AREA AND SHALL BE INSTALLED PRIOR TO ANY GRADING OR OTHER CONSTRUCTION ACTIVITY. DURING CONSTRUCTION, MAINTENANCE SHALL BE PERFORMED SO THAT THE FENCE REMAINS IN GOOD REPAIR. REMOVAL OF THE FENCE SHALL ONLY OCCUR TO ALLOW REQUIRED CONSTRUCTION WITHIN THE AREA OR TO COMPLETE SITE LANDSCAPING. THE LANDSCAPE ARCHITECT SHALL BE CONTACTED, PRIOR TO COMMENCEMENT OF CONSTRUCTION, TO INSPECT FENCING AND TO APPROVE ANY CONSTRUCTION WITHIN THE DRIPLINE. 5. TREES TO BE RETAINED SHALL BE PROTECTED BY CONSTRUCTION FENCING AT THE DRIPLINE. CONSTRUCTION FENCE SHALL BE 4 FT. HIGH ORANGE PLASTIC MESH OR APPROVED EQUIVALENT SUPPORTED ON STEEL T-POST A MINIMUM OF 6 FT. LONG. FENCING MAY OCCUR AT THE COMBINED DRIPLINES OF GROVES OF TREES. APPROVED ARBORIST SHALL MARK TREES PROTECTION MEASURES SHALL BE INSTALLED PRIOR TO START OF CONSTRUCTION. 6. UNDERGROUND FACILITIES AND TRENCHES, (e.g., UTILITY SERVICES, SANITARY SEWER, OR STORM DRAINAGE LINES) SHALL BE CONSOLIDATED, TO THE EXTENT FEASIBLE, AND LOCATED TO MINIMIZE IMPACTS UPON TREE ROOT SYSTEMS. ANY TRENCHING OR UNDERGROUND WORK SHOULD BE LOCATED OUTSIDE OF THE TREE DRIPLINE. ANY TRENCHING REQUIRED WITHIN THE TREE DRIPLINE SHALL BE AS FAR FROM THE TREE TRUNK AS POSSIBLE AND SHALL BE EXCAVATED BY HAND TO MINIMIZE IMPACT ON ROOTS. ALL TRENCHING WITHIN THE DRIPLINE SHALL BE SUPERVISED BY A CERTIFIED ARBORIST. 7. ROOTS 3/4 IN. OR GREATER IN SIZE ENCOUNTERED DURING TRENCHING SHALL BE CLEANLY CUT AND TREATED WITH A SEALING AGENT TO REDUCE LOSS OF MOISTURE TO THE TREE. ROOTS GREATER THAN 1-1/2 IN. SHALL BE PRESERVED AND PROTECTED AT THE DIRECTION OF A CERTIFIED ARBORIST. 8. CONSTRUCTION VEHICLES, EQUIPMENT, OR MATERIALS SHALL NOT BE PARKED OR STORED WITHIN THE FENCED AREA. NO STAGING OR STORAGE AREA FOR CONSTRUCTION SHALL BE LOCATED CLOSER THAN 50 FEET TO THE DRIPLINE OF ANY TREE TO BE PROTECTED. 9. ALL CONSTRUCTION WASTES, INCLUDING BUT NOT LIMITED TO BUILDING MATERIAL DEBRIS, ROOFING MATERIALS, CLEANING OF CEMENT TRUCKS, CHEMICALS/ADHESIVES/SOLVENTS, ETC., SHALL BE STORED NO CLOSER THAN 50 FEET FROM ANY TREE DRIPLINE. 1. CONSTRUCTION ENTRY, TRACK OUT, AND CONCRETE WASHOUT AREA LOCATIONS TO BE LOCATED AT NORTHERN CORNER OF SITE. SEE SITE ACCESS, DEMOLITION, AND EXISTING CONDITIONS PLAN. 2. SEE DETAIL 3/L1.1 FOR CONSTRUCTION SITE ACCESS DETAIL. CONSTRUCTION ACCESS NOTES SYMBOL LEGEND SYMBOL DESCRIPTION LIMIT OF WORK, CONSTRUCTION FENCING JURISDICTIONAL WETLAND EXISTING CONTOUR - 1' INTERVALS NEW CONTOUR - 1' INTERVALS AND AS LABELED LIMIT OF GRADING ADJACENT PROPERTY FENCE © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L1.0-DEMO-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 NORTH EXISTING CONDITIONS, SITE ACCESS, AND DEMOLITION L1.0 3 0 40 80 SCALE: 1" = 40' FENCE - DEMO EXISTING PATH DEBRIS PILES, SEE REFERENCE NOTE D-101 1. CONFIRM ALL LOCATIONS OF EXISTING UTILITIES WITHIN PROJECT SITE PRIOR TO DEMOLITION AND EXCAVATION. THE CONTRACTOR IS RESPONSIBLE FOR THE PROTECTION AND REPAIR OF DAMAGE TO ALL EXISTING UTILITIES DESIGNATED TO REMAIN. CALL ALL APPLICABLE AGENCIES AND USA, (800) 642-2444. THE LANDSCAPE ARCHITECT CANNOT BE RESPONSIBLE FOR THE COMPLETENESS OR ACCURACY OF THIS INFORMATION. PROVISION OF TENTATIVE UTILITY LOCATION DOES NOT IN ANY WAY RELIEVE THE CONTRACTOR OF THE RESPONSIBILITY TO CONTACT USA AND APPLICABLE AGENCIES AND CONDUCT FIELD DISCOVERY TO VERIFY EXISTING CONDITIONS. 2. CONTRACTOR SHALL OBSERVE ALL SAFETY REGULATIONS PERTAINING TO THIS PROJECT. 3. ANY CHANGES SHALL BE APPROVED BY THE OWNER PRIOR TO CONSTRUCTION. 4. ALL VEGETATION AND OTHER UNSUITABLE MATERIAL IN AREAS OF FOUNDATIONS, CONCRETE SLABS, AND DECOMPOSED GRANITE SHALL BE REMOVED FROM CONSTRUCTION AREA AND DISPOSED OF OFF-SITE. 5. CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT ALL EXISTING HARDSCAPE, AGGREGATE SURFACES AND LANDSCAPES (INCLUDING TREES), UNLESS CALLED OUT FOR DEMOLITION ON THIS SHEET, FROM DAMAGE DURING THE COURSE OF CONSTRUCTION. CONTRACTOR SHALL REPLACE OR REPAIR ANY DAMAGE TO HARDSCAPES, AGGREGATES AND LANDSCAPES RESULTING FROM CONSTRUCTION ACTIVITIES AT CONTRACTOR'S EXPENSE. 6. REFER TO BOOK FORM SPECIFICATIONS FOR ADDITIONAL INFORMATION. DEMOLITION NOTES

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Elevation
Elevation Station Station PROFILE VIEW OF GRADING SECTION-1 580.00 585.00 590.00 595.00 600.00 580.00 585.00 590.00 595.00 600.00 -0+50.00 0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 4+62.97 5+00.00 5+50.00 0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 4+62.97 5+00.00 5+50.00 MICRO-DEPRESSION ELEV: 586' PROPOSED SURFACE EXISTING SURFACE OUTFALL ELEV: 587' FLOWLINE ELEV: 586.9' (P) WETLAND HABITAT, SEE NOTE 1 PROPOSED SURFACE CUT FILL (P) WETLAND HABITAT, SEE NOTE 1 GRADING SECTIONS L1.2 5 © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L1.1-GRAD-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 1. OVEREXCAVATE (P) WETLAND HABITAT AREAS AND BACKFILL WITH COMPACTED CLAY AND NATIVE TOPSOIL AS SHOWN IN DETAIL 3, SHEET L2.0 NOTES:

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Elevation
Elevation Station Station PROFILE VIEW OF GRADING SECTION - 2 570.00 575.00 580.00 585.00 590.00 595.00 600.00 570.00 575.00 580.00 585.00 590.00 595.00 600.00 -0+50.00 0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 5+00.00 6+00.00 7+00.00 8+00.00 8+83.90 9+00.00 9+50.00 0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 5+00.00 6+00.00 7+00.00 8+00.00 8+83.90 9+00.00 9+50.00 PROPOSED SURFACE EXISTING SURFACE WATER RETENTION LEVEL ELEV: 577' CUT FILL (P) WETLAND HABITAT, SEE NOTE 1 (P) WETLAND HABITAT, SEE NOTE 1 (E) JURISDICTIONAL WETLAND, RETAIN AND PROTECT GRADING SECTIONS L1.3 6 © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L1.1-GRAD-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 1. OVEREXCAVATE (P) WETLAND HABITAT AREAS AND BACKFILL WITH COMPACTED CLAY AND NATIVE TOPSOIL AS SHOWN IN DETAIL 3, SHEET L2.0 NOTES:

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Elevation
Elevation Station Station 570.00 575.00 580.00 585.00 590.00 595.00 600.00 570.00 575.00 580.00 585.00 590.00 595.00 600.00 -0+50.00 0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 5+00.00 5+35.46 6+00.00 6+50.00 0+00.00 1+00.00 2+00.00 3+00.00 4+00.00 5+00.00 5+35.46 6+00.00 6+50.00 EXISTING SURFACE PROPOSED SURFACE WATER RETENTION LEVEL ELEV: 577' EXISTING PEDESTRIAN PATH CUT FILL (P) WETLAND HABITAT, SEE NOTE 1 (E) JURISDICTIONAL WETLAND, RETAIN AND PROTECT GRADING SECTIONS L1.4 7 © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L1.1-GRAD-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 1. OVEREXCAVATE (P) WETLAND HABITAT AREAS AND BACKFILL WITH COMPACTED CLAY AND NATIVE TOPSOIL AS SHOWN IN DETAIL 3, SHEET L2.0 NOTES:

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01 GENERAL SYMBOL DESCRIPTION DETAIL CLAY LAYER 3/L2.0 PAVING SYMBOL DESCRIPTION DETAIL BASALT CHIP SURFACE (CRUSHER DUST 3/8" MINUS). COMPACT IN 1/L2.0 TWO EQUAL LIFTS. SURFACE TO CONFORM TO ADA REQUIREMENTS. GRAVEL 1" MINUS, 3" DEPTH. COMPACT NATIVE SOIL TO 90% R.D. INSTALL AND COMPACT GRAVEL IN TWO EQUAL LIFTS. SITE FURNISHINGS SYMBOL DESCRIPTION DETAIL BOULDER - SEE BOULDER SCHEDULE FOR SIZES 2/L2.0 01-01 P-101 P-102 S-105 LIMIT OF WORK 586.5 586.00 LP 586.00 LP 586.00 LP 586.00 LP 586.00 LP 594.10 HP 594.10 HP 591.05 HP 594.10 HP 592.15 HP (589.40) PATH (588.60) PATH (588.50) PATH (588.80) PATH (588.90) PATH (588.00) PATH 586.50 ELEV 586.44 ELEV 586.92 FL 588.01 OUTFALL (588.57) PATH (587.72) PATH (590.00) PATH (590.81) PATH (591.51) PATH (591.96) PATH 586.76 FL 586.45 FL 586.81 FL 586.80 FL 586.89 FL 580585 578 579581 582 583 584586587 580585578 579581 582 583 584 586 587 588
588
590 590
587588
589
591 591 592 592 593 593 594 594 590589 591 592 593 594 591 592 593 594 594 590 589 588 591 587 588 587
588 589
592 586
592 589.80 LP 587
589
587 590591 (589.49) PATH (586.84) PATH 588 590 590 588 588 586584 582 588 588.22 588.26
589
586.25 586.25
586.25
586.25
587 2 13 2 2 23 2 12 1 2 1 P-101 P-101 S-105 S-105 01-01 01-01 01-01 P-102 LIMIT OF WORK CONFORM TO EXISTING PATH CONFORM TO EXISTING PATH SYMBOL DESCRIPTION 2' x 2' BOULDER 4 2' x 4' BOULDER 7 4' x 6' BOULDER 2 213 QUANTITY EXISTING CONDITIONS NOTE 1. CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT AND RETAIN EXISTING HARDSCAPE, ASPHALT PATHS, LANDSCAPING, IRRIGATION, ETC. THAT ARE NOT DESIGNATED FOR DEMOLITION OR MODIFICATION. 2. CONTRACTOR SHALL COVER EXISTING ASPHALT PATHS, ROADWAYS, CURBS, MOW CURBS AND OTHER ELEMENTS TO PROTECT FROM DAMAGE DURING CONSTRUCTION. 3. CONTRACTOR SHALL BE RESPONSIBLE TO REPAIR AND/OR REPLACE ALL DAMAGED SURFACES, AMENITIES, HARDSCAPES, LANDSCAPE, IRRIGATION, ETC. DUE TO HIS/HER ACTIVITY OR NEGLECT AND AS DIRECTED BY OWNER. REFERENCE NOTES LEGEND 1. CONFIRM ALL LOCATIONS OF EXISTING UTILITIES WITHIN PROJECT SITE PRIOR TO DEMOLITION AND EXCAVATION. THE CONTRACTOR SHALL BE RESPONSIBLE TO PROTECT AND RETAIN EXISTING UTILITIES AND THE REPAIR AND/OR REPLACEMENT OF UTILITIES DAMAGED DUE TO CONTRACTORS WORK OR NEGLECT. 2. THE LANDSCAPE ARCHITECT CANNOT BE RESPONSIBLE FOR THE COMPLETENESS OR ACCURACY OF EXISTING INFORMATION. PROVISION OF UTILITY LOCATION DOES NOT IN ANY WAY RELIEVE THE CONTRACTOR RESPONSIBILITY TO CONDUCT FIELD DISCOVERY TO VERIFY EXISTING CONDITIONS. 3. THE CONTRACTOR IS RESPONSIBLE TO COORDINATE HIS WORK WITH THE WORK OF OTHERS. 4. CONSTRUCTION SHALL CONFORM TO ALL UNIFORM BUILDING CODES AND SPECIFICATIONS. 5. CONTRACTOR SHALL OBSERVE ALL SAFETY REGULATIONS PERTAINING TO THIS PROJECT. 6. ANY CHANGES SHALL BE APPROVED BY THE LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION. CONSTRUCTION NOTESBOULDER SCHEDULE CONSTRUCTION PLAN AND DETAILS L2.0 10 © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L2.0-CONS-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 NORTH 0 40 80 SCALE: 1" = 40' LIMIT OF WORK LIMIT OF WORK JURISDICTIONAL WETLAND SYMBOL LEGEND NOTES: 1. BASALT CHIP SHALL BE BASALT QUARRY FINES, 14 INCH OR LESS. COLOR: MATCH EXISTING. CONTRACTOR TO SUBMIT SAMPLE FOR APPROVAL BY LANDSCAPE ARCHITECT. 2. APPLY WEED KILLER AND PRE-EMERGENT TO AREA PRIOR TO PLACEMENT OF BASALT CHIP. 3. INSTALL IN 2 EQUAL LIFTS. 4. AFTER PLACEMENT OF EACH LIFT, THOROUGHLY WATER UNTIL ENTIRE DEPTH IS MOIST. COMPACT WITH A 1,000 TO 3,000 LB ROLLER AFTER GRADING AND WETTING. SECTION 3 1'-0" VARIES 1'-0" 4" 4" 3 2 1 4 BASALT CHIP SURFACE NOT TO SCALE BASALT CHIP SURFACE PER PLAN. 4" MINIMUM DEPTH AFTER COMPACTION. SLOPE PER GRADING PLAN. 12 COMPACTED SUB-GRADE TO 90% RELATIVE DENSITY. CLEAN-CUT EDGE FOR INSTALLATION EXCAVATION, REPLACE WITH NATIVE TOPSOIL FOR RE-VEGETATION. 34 NATIVE SOIL TO REMAIN UNDISTURBED. 1L2.0 1 5 3 12345 4 7 SURFACE MATERIAL PER CONSTRUCTION PLAN FINISH SURFACE WATER WASHED GRANITE BOULDERS, SIZE PER PLAN. AVAILABLE FROM SIERRA BOULDER, ROBERT WRIGHT (916) 955-0649. CONTRACTOR SHALL PROVIDE PHOTO SAMPLE TO LANDSCAPE ARCHITECT FOR APPROVAL. INSTALL BOULDER SO THAT 25% OF BOULDER IS BELOW FINISH GRADE. NATIVE UNDISTURBED SUBGRADE 6" DEPTH CLASS II AGGREGATE BASE, COMPACT TO 90% RELATIVE DENSITY. HEIGHT AND WEIGHT VARIES. SEE BOULDER SCHEDULE, SHEET L-2.0 67 2 BOULDER INSTALLATION 6 NOT TO SCALE 2L2.0 SEASONAL WETLAND MICRO-DEPRESSION TYPICAL SECTION NOT TO SCALE SEE TYPICAL SECTION EXTEND CLAY LAYER MINIMUM 24" BELOW FINISH GRADE MEASURED PERPENDICULAR TO SLOPE 12 FINISH GRADE 3 WATER LEVEL AT FULL POOL. SEE GRADING PLANS FINISH GRADE NATIVE SOIL COMPACTED TO 85% RELATIVE DENSITY. 8" DEPTH EXCEPT AT EDGES, WHERE 24" DEEP AS SHOWN. REFER TO GRADING PLAN FOR FINAL GRADES 45 BENTONITE CLAY 4" DEPTH. TUCK DOWN 24" AS SHOWN. 6 SUBGRADE, NATIVE SOIL COMPACTED TO 90% RELATIVE DENSITY 3456 2 8" 561 1 23 1 24" 3L2.0 SYMBOL DESCRIPTION

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LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK 586.5 586.00 LP 586.00 LP 586.00 LP 586.00 LP 586.00 LP 594.10 HP 594.10 HP 591.05 HP 594.10 HP 592.15 HP (589.40) PATH (588.60) PATH (588.50) PATH (588.80) PATH (588.90) PATH (588.00) PATH 586.50 ELEV 586.44 ELEV 586.92 FL 588.01 OUTFALL (588.57) PATH (587.72) PATH (590.00) PATH (590.81) PATH (591.51) PATH (591.96) PATH 586.76 FL 586.45 FL 586.81 FL 586.80 FL 586.89 FL 580585 578 579581 582 583 584586587 580585578 579581 582 583 584 586 587 588
588
590 590
587588
589
591 591 592 592 593 593 594 594 590589 591 592 593 594 591 592 593 594 594 590 589 588 591 587 588 587
588 589
586 592
592 589.80 LP 587
589
587 590591 (589.49) PATH (586.84) PATH 588 590 590 588 588 586584 582 588 588.22 588.26
589
586.25 586.25
586.25
586.25
587 SAMPLE GRASS MIX PATTERN, 1:1.5 RATIO CAREX TO ELYMUS CAREX BARBARAE 36" O.C. ELYMUS TRITICOIDES 24" O.C. TREES CODE BOTANICAL NAME COMMON NAME SIZE QTY POP FRE POPULUS FREMONTII FREMONT COTTONWOOD TREEPOT4 29 QUE LOB QUERCUS LOBATA VALLEY OAK TREEPOT4 48 QUE WIS QUERCUS WISLIZENI INTERIOR LIVE OAK TREEPOT4 5 SAL LAE SALIX LAEVIGATA RED WILLOW TREEPOT4 17 LARGE SHRUBS CODE BOTANICAL NAME COMMON NAME SIZE COR SER CORNUS SERICEA RED TWIG DOGWOOD DEEPOT (D40) HET ARB HETEROMELES ARBUTIFOLIA TOYON DEEPOT (D40) SAM NIG SAMBUCUS NIGRA SSP. CAERULERA MEXICAN ELDERBERRY DEEPOT (D40) SHRUBS CODE BOTANICAL NAME COMMON NAME SIZE ROS CAL ROSA CALIFORNICA CALIFORNIA WILD ROSE DEEPOT (D40) SYM ALB SYMPHORICARPOS ALBUS LAEVIGATUS COMMON SNOWBERRY DEEPOT (D40) FRA CAL FRANGULA CALIFORNICA COFFEEBERRY DEEPOT (D40) GRASSES CODE BOTANICAL NAME COMMON NAME SIZE CAR BAR CAREX BARBARAE SANTA BARBARA SEDGE SUPERCELL REFER TO SAMPLE GRASS MIX PATTERN ELY TRI ELYMUS TRITICOIDES WILD RYE SUPERCELL REFER TO SAMPLE GRASS MIX PATTERN 15' x 15' SQUARE (NOT TO SCALE) 393493379101,185 1,738 TOTAL GRASSES: 2,923 EROSION CONTROL MIX BULK LBS./AC PLS lbs/AC. SPECIES MINIMUM GERMINATION (%) 25 22.50 Bromus carinatus / California Brome 90 10 8.50 Elymus glaucus / Blue Wildrye 85 6 5.28 Festuca microstachys / Small Fescue 88 4 3.20 Trifolium willdenovii / Tomcat Clover 80 UPLAND SEED MIX BROMUS CARINATUS / CALIFORNIA BROME SEED 5% CALOCHORTUS SUPERBUS / YELLOW MARIPOSA LILY SEED 10% CALOCHORTUS TOLMIEI / TOLMIE STAR TULIP SEED 10% CHLOROGALUM POMERIDIANUM / SOAP PLANT SEED 2.5% CLARKIA CONCINNA SSP. CONCINNA / RED RIBBONS SEED 5% CLARKIA GRACILIS / SLENDER CLARKIA SEED 5% DICHELOSTEMMA CAPITATUM SSP. CAPITATUM / BLUE DICKS SEED 5% ELYMUS GLAUCUS / BLUE WILDRYE SEED 20% ERIOGONUM NUDUM / NAKED BUCKWHEAT SEED MELICA CALIFORNICA / MELIC SEED 10% TRIFOLIUM FUCATUM / BULL CLOVER SEED 10% TRIFOLIUM WILLDENOVII / TOMCAT CLOVER SEED 5% TRITELEIA LAXA / ITHURIEL'S SPEAR SEED 7.5% TRANSITIONAL SEED MIX ELYMUS GLAUCUS / BLUE WILDRYE SEED 40% ELYMUS TRITICOIDES / WILD RYE SEED 10% GRINDELIA CAMPORUM / GREAT VALLEY GUMWEED SEED 10% SISYRINCHIUM BELLUM / BLUE-EYED GRASS SEED 5% WETLAND SEED MIX BROMUS SITCHENSIS VAR. CARINATUS / CALIFORNIA BROME SEED 5% ELYMUS GLAUCUS / BLUE WILDRYE SEED 5% ELYMUS MULTISETUS / BIG SQUIRRELTAIL GRASS SEED 5% ESCHSCHOLZIA CALIFORNICA / CALIFORNIA POPPY SEED 2.5% FESTUCA MICROSTACHYS VAR. UPLAND / SMALL FESCUE SEED 5% HELENIUM BOLANDERI / COASTAL SNEEZEWEED SEED 2.5% HORDEUM BRACHYANTHERUM / MEADOW BARLEY SEED 30% LASTHENIA CALIFORNICA / CALIFORNIA GOLDFIELDS SEED 2.5% LUPINUS BICOLOR / MINIATURE LUPINE SEED 2.5% SISYRINCHIUM BELLUM / BLUE-EYED GRASS SEED 2.5% TRIFOLIUM FUCATUM / BULL CLOVER SEED 2.5% TRIFOLIUM MICROCEPHALUM / HAIRY CLOVER SEED 2.5% 1. VERIFY EXACT LOCATION OF ALL UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION. 2. ALL PLANT MATERIAL TO BE SET UP FOR REVIEW BY LANDSCAPE ARCHITECT PRIOR TO INSTALLATION. NO SUBSTITUTIONS FOR PLANT MATERIAL WILL BE ALLOWED UNLESS PRIOR ARRANGEMENTS HAVE BEEN APPROVED BY LANDSCAPE ARCHITECT. IN THE EVENT OF PLANT MATERIAL UNAVAILABILITY, CONTACT LANDSCAPE ARCHITECT FOR ALTERNATIVE SOURCES OR APPROVED SPECIES SUBSTITUTION. 3. PLANT QUANTITIES ARE FOR CONVENIENCE OF THE CONTRACTOR. CONTRACTOR TO CONFIRM EXACT NUMBER. 4. TREE STAKES ARE TO BE PLACED PERPENDICULAR TO PREVAILING WINDS. REMOVE NURSERY STAKES, REPLACE WITH STAKES PER DETAIL. TREE TIES SHALL BE CINCH-TIE OR EQUAL. 5. ALL TREE, SHRUB AND GROUND COVER PLANTINGS TO HAVE BARK MULCH PLACED AROUND PLANT BASE PER PLANTING DETAILS. SEE CONSTRUCTION PLAN. 6. REFER TO PLANS, DETAILS AND SPECIFICATIONS FOR ADDITIONAL INFORMATION. 7. PLANT MATERIAL SHALL BE BID ON THE BASIS OF SPECIES AND CONTAINER SIZE, NOT ON CONTAINER SIZE ALONE.

NORTH PLANTING PLAN L3.0 11 © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L3.0-PLNT-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 0 40 80 SCALE: 1" = 40' HYDROSEED SCHEDULE PLANT SCHEDULE PLANTING NOTES LIMIT OF WORK JURISDICTIONAL WETLAND SYMBOL LEGEND SYMBOL DESCRIPTION

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PLANTING DETAILS L3.1 12 © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L3.0-PLNT-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 12 3 456 ROOT BALL + 2" 2X ROOT BALL 7 TREE/SHRUB PLANTING 8 SET ROOT BALL CROWN 1" HIGHER THAN SURROUNDING FINISHED GRADE. 1 SLOPE FINISHED GRADE AT BACKFILL AWAY FROM ROOT BALL. 23 FINISHED GRADE. 4 PLANT TABLETS PER SPECIFICATIONS 5 BACKFILL MIX, SEE NOTES AND SPECIFICATIONS. 6 NATIVE SOIL MIX FIRMLY COMPACTED. GOPHER BASKET: GALVANIZED CHICKEN WIRE, EXPOSE 2" ABOVE GRADE. FOLD-IN AT BOTTOM FOR FULL COVERAGE AT SIDES AND BOTTOM. PLACE BASKET BEFORE BACKFILL AND PLANTING. 7 36" PROTECTIVE TREE TUBE AVAILABLE THROUGH TREE PRO (800) 875-8071 OR APPROVED EQUAL. INSTALL ON TREES ONLY PER MANUFACTURER'S RECOMMENDATIONS. 8 ROOT BALL NOT TO SCALE 1L3.1 ROOT BALL + 2" 2X ROOT BALL TREE/SHRUB PLANTING ON SLOPE ROOT BALL NOT TO SCALE 8 5 6 11 SET ROOT BALL CROWN 1" HIGHER THAN TOP OF BACKFILL MIX 1 SLOPE FINISHED GRADE AT BACKFILL AWAY FROM ROOT BALL. 23 ORIGINAL GRADE. 4 PLANT TABLETS PER SPECIFICATIONS 5 BACKFILL MIX, SEE NOTES AND SPECIFICATIONS. 6 NATIVE SOIL MIX FIRMLY COMPACTED. GOPHER BASKET: GALVANIZED CHICKEN WIRE, EXPOSE 2" ABOVE GRADE. FOLD-IN AT BOTTOM FOR FULL COVERAGE AT SIDES AND BOTTOM. PLACE BASKET BEFORE BACKFILL AND PLANTING. 7 36" PROTECTIVE TREE TUBE AVAILABLE THROUGH TREE PRO (800) 875-8071 OR APPROVED EQUAL. INSTALL ON TREES ONLY PER MANUFACTURER'S RECOMMENDATIONS. 8 ORIGINAL SLOPE SHOULD PASS THROUGH THE POINT WHERE THE TRUNK BASE MEETS SUBSTRATE/SOIL. 9 PRIOR TO MULCHING, LIGHTLY TAMP SOIL AROUND THE ROOT BALL IN 6" LIFTS TO BRACE TREE. DO NOT OVER COMPACT. WHEN THE PLANTING HOLE HAS BEEN BACKFILLED, POUR WATER AROUND THE ROOT BALL TO SETTLE THE SOIL. 10 ROUND-TOPPED SOIL BERM ABOVE ROOT BALL SURFACE SHALL BE CENTERED ON THE DOWNHILL SIDE OF THE ROOT BALL FOR 240°. 11 3 7 10 4 12 9 L3.1 2 PLAN SECTION VIEW EQ. EQ. 1234 5 6 7 FINISH SURFACE WITH 2" OF TOP DRESSING OF MULCH. SEE SPECS. 12 SOIL BELOW MULCH AMENDED SOIL. SEE PLANS FOR SOIL PREPARATION. 34 EXISTING SOIL GROUNDCOVER PLANTS TO BE TRIANGULARLY SPACED, ROWS OFFSET 86% PLANT DISTANCE. 56 MULCH PER PLAN. 7 ADJACENT PAVING PER PLAN. NOTES: 1. SEE PLANTING LEGEND FOR GROUNDCOVER SPECIES AND SIZE. 2. SETTLE SOIL AROUND ROOT BALL OF EACH GROUNDCOVER PRIOR TO MULCHING. 6" MIN GROUND COVER PLANTING
86%
DISTANCE L3.1 NOT TO SCALE 3

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586.5 586.00 LP 586.00 LP 586.00 LP 586.00 LP 586.00 LP 594.10 HP 594.10 HP 591.05 HP 594.10 HP 592.15 HP (589.40) PATH (588.60) PATH (588.50) PATH (588.80) PATH (588.90) PATH (588.00) PATH 586.50 ELEV 586.44 ELEV 586.92 FL 588.01 OUTFALL (588.57) PATH (587.72) PATH (590.00) PATH (590.81) PATH (591.51) PATH (591.96) PATH 586.76 FL 586.45 FL 586.81 FL 586.80 FL 586.89 FL 580585 578 579581 582 583 584586587 580585578 579581 582 583 584 586 587 588
588
590 590
587588
589
591 591 592 592 593 593 594 594 590589 591 592 593 594 591 592 593 594 594 590 589 588 591 587 588 587
588 589
586 592
592 589.80 LP 587
589
587 590591 (589.49) PATH (586.84) PATH 588 590 590 588 588 586584 582 588 588.22 588.26
589
586.25 586.25
586.25
586.25
587 POC CONNECT TO (E) 2" MAIN LINE, VERIFY LOCATION. MAINTAIN 2'-0" OFF EDGE OF PAVING EXISTING 2" MAIN LINE EXISTING 2" MAIN LINE 114" 112" 112" 114" 114" 1" 237.2112"128.6112" 2" 329.4112"424.8112" 1" 114" 114" 1" 1" CAP MAIN LINE, INSTALL IN ROUND IRRIGATION BOX. 2" 25° (likely) full trajectory of 45' CAP MAIN LINE, INSTALL IN ROUND IRRIGATION BOX. 1" 112" 1" 114" 114" 1" LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK SYMBOL MANUFACTURER/MODEL/DESCRIPTION HUNTER ICZ-151-XL-40 DRIP CONTROL ZONE KIT. 1-1/2IN. ICV GLOBE VALVE WITH 1IN. HY100 FILTER SYSTEM. PRESSURE REGULATION: 40PSI. FLOW RANGE: 20 GPM TO 60 GPM. 120 MESH STAINLESS STEEL SCREEN. 1-1/2IN. INLET X SINGLE 2IN. OUTLET. IF DC LATCHING SOLENOID NOT INCLUDED, ORDER SEPARATELY, IF NEEDED, IN ORDER TO BE COMPATIBLE WITH HUNTER NODE BATTERY CONTROLLER. HUNTER NODE-200 2-STATION BATTERY-POWERED CONTROLLER TO BE INSTALLED INSIDE VALVE BOX PIPE TRANSITION POINT PIPE TRANSITION POINT FROM PVC LATERAL TO HUNTER HDL-06-12-CV DRIP LINE. RUN DRIP TUBING TO ALL PLANTS AND TREES WITHIN DASHED LINE BOUNDARY SHOWN ON PLANS. INSTALL TWO LINES TO EACH TREE/PLANT IN GROUPS OR ROWS, OR SINGLE LOOP, AS SHOWN IN DRIP IRRIGATION DETAILS. ALL DRIP LINE SHALL BE INSTALLED ON-GRADE. SYMBOL MANUFACTURER/MODEL/DESCRIPTION HUNTER HQ-44LRC QUICK COUPLER VALVE QUICK COUPLER VALVE, YELLOW RUBBER LOCKING COVER, RED BRASS AND STAINLESS STEEL, WITH 1IN. NPT INLET, 2-PIECE BODY. ISOLATION VALVE ISOLATION VALVE - 2" AND SMALLER - WILKINS 850-XL FULL PORT BRONZE BALL VALVE. 2-1/2" AND LARGER - NIBCO 619-RW-SON FLANGED GATE VALVE WITH SQ. OP. NUT. SIZE PER PIPE SIZE. LOCATION SHOWN FOR GRAPHIC CLARITY. INSTALL IN PLANTER. CONTRACTOR SHALL LOCATE FOR LANDSCAPE ARCHITECT APPROVAL PRIOR TO INSTALLATION. IRRIGATION LATERAL LINE: PVC SCHEDULE 40 IRRIGATION MAINLINE: PVC SCHEDULE 40 PIPE SLEEVE: PVC SCHEDULE 40 SCHEDULE 40 PVC AT 2X LINE SIZE FOR LATERALS, CONDUIT AND MAINLINE UNDER ALL PAVING, TYPICAL, WHETHER SHOWN OR NOT. COORDINATE LOCATIONS WITH GENERAL CONTRACTOR PRIOR TO PAVING INSTALLATION. WIRES AND MAINLINE SHALL BE PLACED ON SEPARATE SLEEVES. IRRIGATION SCHEDULE NORTH IRRIGATION PLAN L4.0 13 © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L4.0-IRRG-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 0 40 80 SCALE: 1" = 40' LIMIT OF WORK JURISDICTIONAL WETLAND SYMBOL LEGEND SYMBOL DESCRIPTION DUE TO THE SCALE OF THE DRAWINGS, IT IS NOT POSSIBLE TO INDICATE ALL OFFSET FITTINGS, SLEEVES, ETC., WHICH MAY BE REQUIRED. THE CONTRACTOR SHALL CAREFULLY INVESTIGATE THE STRUCTURAL AND FINISHED CONDITIONS AFFECTING ALL OF THE WORK AND PLAN ACCORDINGLY, FURNISHING SUCH FITTINGS, MISCELLANEOUS COMPONENTS, ETC., AS MAY BE REQUIRED TO MEET SUCH CONDITIONS. DRAWINGS ARE GENERALLY DIAGRAMMATIC AND INDICATIVE OF THE WORK TO BE INSTALLED. THE WORK SHALL BE INSTALLED IN THE MOST DIRECT AND COMPETENT MANNER, SO THAT CONFLICTS BETWEEN THE IRRIGATION WATER SYSTEMS AND EXISTING AND NEW UTILITIES, PLANTING, AND ARCHITECTURAL FEATURES WILL BE AVOIDED. ROUTING OF MAIN LINE AND LATERALS ARE DIAGRAMMATIC. INSTALL ALL MAINLINE, LATERALS AND VALVES IN PLANTERS EXCEPT WHEN CROSSING BENEATH PAVEMENT, WALK WAYS, ETC. ALL MAIN LINE AND LATERALS CROSSING BENEATH PAVEMENT, CONCRETE, FOUNDATIONS, WALLS, ETC. SHALL BE INSTALLED IN SLEEVES. SEE DETAILS AND SPECIFICATIONS FOR TYPE. SIZE TO PROVIDE A MINIMUM OF 25% VOID SPACE IN SLEEVE AFTER PIPES ARE INSTALLED. GRAPHIC CLARITY: 1. THIS SYSTEM IS DESIGNED FOR A MAXIMUM DEMAND OF 50 GPM AND 85 PSI AT POINT OF CONNECTION WITH A 6-HOUR WATER WINDOW. THE CONTRACTOR SHALL BE RESPONSIBLE TO VERIFY EXISTING CONDITIONS. COORDINATE WITH OWNER TO REVIEW IRRIGATION SYSTEM PRIOR TO START OF WORK. IN THE EVENT THAT EXISTING CONDITIONS ARE DIFFERENT THAN STATED, CONTACT LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION. 2. THE INTENT OF THIS IRRIGATION SYSTEM IS TO PROVIDE THE MINIMUM AMOUNT OF WATER REQUIRED TO SUSTAIN GOOD PLANT HEALTH. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO PROGRAM THE IRRIGATION CONTROLLER BASED ON RECOMMENDATIONS FROM THE LANDSCAPE WATER AUDIT AND AS REQUIRED BY THE 2020 UPDATED MODEL WATER EFFICIENT LANDSCAPE ORDINANCE, CALIFORNIA CODE OF REGULATIONS TITLE 23, DIVISION 2, CHAPTER 2.7 AND EXISTING FIELD CONDITIONS. THE CONTRACTOR SHALL MAKE SCHEDULING ADJUSTMENTS AS NEEDED TO ACHIEVE THE MOST EFFICIENT APPLICATION OF WATER BASED ON PLANT TYPE, WATER USE REQUIREMENTS, SOIL TYPE, GRADES, SUN EXPOSURE, SHADE, WIND, ETC. 3. THIS DRAWING IS DIAGRAMMATIC. IRRIGATION COMPONENTS SHOWN BENEATH PAVING, UTILITIES, PLANTINGS, ETC. ARE FOR GRAPHIC CLARITY ONLY. PLACE ALL PIPING, VALVES, AND OTHER IRRIGATION COMPONENTS WITHIN THE ADJACENT PLANTER EXCEPT WHERE PIPES CROSSOVER BENEATH PAVING, STRUCTURES, WALLS, ETC.. THE CONTRACTOR SHALL PLACE PIPING TO PREVENT CONFLICT WITH UTILITIES, TREE LOCATIONS, PLANTING, HARDSCAPE COMPONENTS, WATER PLAY FEATURES, PLAY AREAS AND FURNISHINGS. SEE PLANTING PLAN FOR PLANT COUNT AND LAYOUT. REFER TO CONTRACT DOCUMENTS FOR PROJECT SCOPE. 4. THE CONTRACTOR SHALL PROVIDE COMPLETE RECORD DRAWINGS TO OWNER AT COMPLETION OF PROJECT AND AS REQUIRED BY CONTRACT DOCUMENTS. 5. THE IRRIGATION SYSTEM IS DESIGNED TO OPERATE AT THE FOLLOWING PRESSURES: DRIP LINE - 40 PSI. ALL IRRIGATION SHALL BE INSTALLED BY CONTRACTOR AT THE LOCATIONS INDICATED ON THE DRAWINGS. IT SHALL BE THE RESPONSIBILITY OF CONTRACTOR TO NOTIFY LANDSCAPE ARCHITECT OF ANY DEVIATION WHICH MAY AFFECT THE SPACING OR LOCATION OF THE IRRIGATION LAYOUT. 6. TRENCH IRRIGATION MAIN LINES TO A DEPTH OF 24"; AND LATERALS TO A DEPTH OF 18". DO NOT TRENCH DRIPLINE AT ALL; LEAVE ON GRADE. TRENCH ALL MAIN AND LATERAL LINES TO A DEPTH OF 24" WHERE CROSSING BENEATH EXISTING PATH AND PLACE WITHIN SLEEVE, SIZE AND TYPE PER PLAN. 7. CONTRACTOR SHALL BE RESPONSIBLE TO SLEEVE ALL MAIN LINES AND LATERAL LINES WHEN CROSSING BENEATH PAVEMENT, WALKWAYS, BUILDINGS, WALLS, ETC. WHETHER OR NOT SHOWN ON THE IRRIGATION PLAN. SIZE PER PLAN AND/OR AS NEEDED BASED ON THE NUMBER OF IRRIGATION LINES AND SIZES. CONTROL WIRES SHALL BE SLEEVED INDEPENDENTLY. CONTRACTOR SHALL BE RESPONSIBLE TO COORDINATE WITH OTHER TRADES TO INSTALL SLEEVES REQUIRED. 8. ALL IRRIGATION REMOTE CONTROL VALVES, QUICK COUPLER VALVES, ELECTRIC PULL BOXES SHALL BE INSTALLED IN PLANTED AREAS AND IN VALVE BOXES. NO VALVES/VALVE BOXES SHALL BE INSTALLED IN PAVED AREAS OR IN TURF AREAS. VALVE BOXES SHALL BE GREEN, EXCEPT IF IN DECOMPOSED GRANITE, IN WHICH CASE THEY SHALL BE TAN COLOR. 9. CONTRACTOR SHALL BE RESPONSIBLE TO PROVIDE A COMPLETE LANDSCAPE WATER AUDIT PER REQUIREMENTS SET FORTH IN THE 2015 UPDATED MODEL WATER EFFICIENT LANDSCAPE ORDINANCE, CALIFORNIA CODE OF REGULATIONS TITLE 23, DIVISION 2, CHAPTER2.7. CONTRACTOR SHALL MAKE FINAL ADJUSTMENTS TO THE IRRIGATION SYSTEM BASED ON LANDSCAPE WATER AUDIT RECOMMENDATIONS. SEE CONTRACT DOCUMENTS. 10. MAIN LINE PIPE SIZE TO BE AS NOTED ON PLANS. LATERAL PIPE SIZE DOWNSTREAM OF LAST PIPE SIZE CALL OUT TO BE 1" PIPE. 11. SEE CONTRACT DOCUMENTS, SPECIFICATIONS AND DETAILS FOR ADDITIONAL INFORMATION. 12. INSTALL ALL IRRIGATION EQUIPMENT MINIMUM 2'-0" OFF EDGE OF PAVING IRRIGATION NOTES:

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IRRIGATION BOX LAYOUT NOT TO SCALE RECTANGULAR VALVE BOX 12" 12" 12" 12" TYPICAL EDGE OF LAWN, WALK, FENCE, CURB, BUILDING, ETC. NOTES: 1. CENTER VALVE BOX OVER REMOTE CONTROL VALVE TO FACILITATE SERVICING VALVE. 2. SET REMOTE CONTROL VALVE AND VALVE BOX ASSEMBLY IN LEVEL AREA OF PLANTER OR TURF AS SHOWN ON PLAN. NO IRRIGATION BOXES SHALL BE INSTALLED IN CONCRETE, SIDEWALKS, PATHS, ROAD WAYS, ETC. 3. SET VALVE BOXES ON LEVEL BED, 6" DEEP OF 3/4" CRUSHED ROCK. PLACE 1/4" GALVANIZED WIRE MESH DIRECTLY BENEATH VALVE BOX ON TOP OF GRAVEL LEVELING BED. 4. SET BOXES PARALLEL TO EACH OTHER AND PERPENDICULAR TO EDGE OF LAWN, WALK, FENCE, CURB, BUILDING, ETC. 5. AVOID HEAVILY COMPACTING SOIL AROUND VALVE BOXES TO PREVENT COLLAPSE AND DEFORMATION OF VALVE BOX SIDES. 6. INSTALL VALVE BOX EXTENSION BY VALVE BOX MANUFACTURER AS REQUIRED TO COMPLETELY ENCLOSE VALVE ASSEMBLY. 7. SET TOP OF BOX ABOVE SUB-GRADE: 3-1/4" FOR DECOMPOSED GRANITE AREAS; 1-1/2" IN TURF AREAS. SET VALVE BOX HEIGHT TO MATCH GRADE OF ADJACENT HARDSCAPE. 8. VALVE BOXES IN TURF SHALL BE GREEN, VALVE BOXES IN DECOMPOSED GRANITE SHALL BE TAN. 9. GROUP VALVES TOGETHER AS SHOWN ON PLAN AND NOT TO EXCEED 3 VALVE BOXES IN ONE LOCATION. STAKE LOCATION OF VALVES BOXES WITH DIMENSIONS OF AREA REQUIRED FOR APPROVAL BY LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION. 10. NO VALVES OR VALVE BOXES SHALL BE INSTALLED WITHIN SIX (6) FEET OF AN EXITING OR NEW TREE LOCATION. TOP VIEW L4.1 2 IRRIGATION DETAILS L4.1 14 © MELTON DESIGN GROUP INC COPYRIGHT 2021 SHEET NUMBER MELTON DESIGN GROUP: PROJECT NUMBERS NO. DESCRIPTION DATE DATES SHEET TITLE PROJECT CONSULTANT CLIENT LICENSE 8. 1. 3. 2. 7. 4. 6. 5. 820 BROADWAY ST. CHICO, CA 95928 (530) 899-1616 meltondg.com SHEET ___ OF ___ CITY OF UKIAH RIVERSIDE PARK REGENERATION 2369 30% CD's 03-29-2022 PLOT DATE: April 16, 2024 - 10:06 AM FILE NAME: G:\MDG(2300-2399)\2369 Riverside Park Regeneration - Ukiah\2369 CAD\2369 CDs\SHEETS\2369-L4.0-IRRG-PLAN.dwg 90% CD's 08-18-2023 100% CD's 04-19-2024 -- -- -- -- -- -- -- -- -- -- 14 SECTION VIEW NOTES: 1. GATE VALVES 2" AND SMALLER SHALL BE THREADED. 2. WHEN THE MAIN LINE IS TERMINATED AT THE VALVE, EXTEND MAIN LINE 48" BEYOND VALVE BOX AND CAP. 6" 6" 1 4 567891011122 6813 3 3" 1 FINISH GRADE SET TOP OF BOX ABOVE FINISH GRADE: 1/2" IN SEED, 1-1/2" IN SOD, 3-1/2" IN PLANTER OR DECOMPOSED GRANITE 2 ALLOW 3" BETWEEN TOP OF THE INTERIOR VALVE BOX COVER AND PVC PIPE 3 GREEN PLASTIC VALVE BOX WITH BOLT DOWN LOC-KIT; CARSON MODEL 910 OR APPROVED EQUAL 45 8" DIAMETER PVC PIPE; LENGTH AS NEEDED 6 3/4" CRUSHED ROCK; 6" MINIMUM DEPTH BALL VALVE, SIZE PER PIPE SIZE; WITH BRONZE CROSS HANDLE. SEE SPECIFICATIONS. 7 PVC SCHEDULE 40 OR CLASS 315 MAIN LINE AS PER PLAN 89 PVC SCHEDULE 40 COUPLER 10 PVC SCHEDULE 80 T.O.E. NIPPLE 11 1/4" GALVANIZED WIRE CLOTH WRAP ALL PVC PIPE EXPOSED TO CRUSHED ROCK WITH 20MIL CORROSION RESISTANT TAPE. 12 SAND BACKFILL; 6" ABOVE AND BELOW MAIN LINES 13 GATE VALVE L4.1 NOT TO SCALE 3 1 3 4 5 6 8 791011 12 1415 16 17 18 1920 21 2 13 QUICK COUPLER VALVE NOT TO SCALE 1 FINISH GRADE SET TOP OF BOX ABOVE SUBGRADE: 2-1/4" DECOMPOSED GRANITE; 1-1/2" IN TURF. SET VALVE BOX HEIGHT TO MATCH GRADE OF ADJACENT HARDSCAPE 2 QUICK COUPLING VALVE WITH LOCKING YELLOW RUBBER COVER 34 SET VALVE BOX 12" MIN. FROM EDGE OF HARDSCAPE 5 CURB, HEADER OR PAVING WHERE APPLICABLE CONCRETE VALVE BOX WITH TL STYLE LOCKING COVER 6 MANUFACTURED TRIPLE SWING JOINT, KBI MODEL TSA-1000- TT OR APPROVED EQUAL 7 SELF RESTRAINED FITTINGS; LEEMCO SERIES RF OR APPROVED EQUAL. INSTALL AS PER MANUFACTURER'S SPECIFICATIONS. 8 9 PVC MAIN LINE; TYPE AND SIZE PER PLAN 10 3/4" CRUSHED ROCK, 6" MINIMUM DEPTH 11 1/4" GALVANIZED WIRE CLOTH 1-1/2" ANGLE IRON; SECURE TO QUICK COUPLER VALVE WITH STAINLESS STEEL HOSE CLAMPS AND SCREWS (TYP. 2 PLCS.) 12 SAND BACKFILL; 6" ABOVE AND 6" BELOW MAIN LINE WRAPPED WITH GEOTEXTILE FABRIC 13 UNDISTURBED SUBGRADE OR COMPACTED BACKFILL PER SPECIFICATIONS 1415 PVC SCHEDULE 80 NIPPLE; LENGTH AS NEEDED STAINLESS STEEL HOSE CLAMP WITH STAINLESS STEEL SCREWS (TYP. 2 PLCS.) 16 1" FULL PORT BALL VALVE; INSTALL WITH MIN. 6" CLEARANCE ABOVE GRAVEL SO LEVER HANDLE CAN OPEN AND CLOSE FOR OPERATION AND MAINTENANCE. 17 DISTANCE BETWEEN QUICK COUPLER COVER AND TOP OF VALVE BOX SHALL ALLOW QUICK COUPLER KEY TO ROTATE IN FULL CIRCLE WITHOUT INTERFERENCE. 18 12" HDPE SMOOTH INTERIOR WALL PIPE SLEEVE. INSTALL WITH SQUARE CUT 4" ABOVE GRAVEL INSIDE VALVE BOX WITH ENOUGH ROOM TO OPERATE BALL VALVE. 19 T.CHRISTY ID TAG MODEL ID-MAX-B2-NP012. ATTACH TO VALVE STEM USING NYLON CABLE TIE. 20 WRAP MAIN LINE TRENCH IN GEOTEXTILE FABRIC, INSTALL 6" SAND BELOW AND ABOVE MAINLINE, OVERLAP GEOTEXTILE FABRIC ON TOP, BACKFILL WITH APPROVED MATERIAL. TYPICAL FOR MAIN LINE TRENCH. SEE SPECIFICATIONS. 21 L4.1 4 DRIP FLUSH VALVE NOT TO SCALE AUTOMATIC FLUSH VALVE PER MANUFACTURER'S SPECIFICATION PVC EXHAUST HEADER OR DRIP LINE PER PLAN GEO-TEXTILE FILTER FABRIC; ENCASE DRAIN SUMP AND STAPLE TO EXTERIOR OF VALVE BOX. 3/4" CRUSHED ROCK DRAIN SUMP; 2' DIA. X 2' DEPTH. FINISH GRADE - SEE LANDSCAPE PLAN UNDISTURBED SUBGRADE 8 6 2 4 6 1 3 4" BACKFILL LAYER; COMPACTED TO SAME DENSITY AS SUBGRADE ROUND PLASTIC VALVE BOX CARSON MODEL 708 GREEN OR APPROVED EQUAL 5 7 12345678 L4.1 9 SECTION VIEW 24" 6" 1 34278 TRENCHING 5 6 6" 18" 1 FINISH GRADE PER LANDSCAPE PLAN. APPROVED BACKFILL PER PLANTING PLAN. 2 SAND BACKFILL, MINIMUM 6" ABOVE AND BELOW MAIN LINE WITH MINIMUM 6" BACKFILL. 3 MAIN LINE DETECTION TAPE: T.CHRISTY MODEL TA-DT-3-BIRR OR APPROVED EQUAL. INSTALL ABOVE IRRIGATION MAIN LINE PIPE PER MANUFACTURER'S SPECIFICATIONS. 4 PVC SCHEDULE 40 CONDUIT WITH WIRE CABLE AND PULL TAPE, SIZE PER PLANS. 5 WIDTH AS REQUIRED TO MAINTAIN MINIMUM 4" HORIZONTAL SEPARATION FROM PIPE TO PIPE AND PIPE TO TRENCH WALL. NO PIPE SHALL BE LAID OVER ANOTHER. 6 IRRIGATION MAIN LINE. SIZE AND TYPE PER PLAN. 24" MINIMUM COVER. 7 PVC LATERAL, SIZE AND TYPE PER PLAN. 18" MINIMUM COVER. 8 L4.1 NOT TO SCALE 1 AIR RELIEF VALVE NOT TO SCALE 2 1 3 5 4 67 8 9 1 DRIP LINE, BLANK DRIP TUBING, OR PVC EXHAUST HEADER, PER PLANS 2 DRIPLINE TEE ADAPTER 3 3/4" X 1/2" REDUCER BUSHING AIR RELIEF VALVE PER MANUFACTURER'S SPECIFICATION. INSTALL AT HIGH POINTS ON DRIP LINE 45 FINISH GRADE, SEE LANDSCAPE PLAN GEO-TEXTILE FILTER FABRIC; SURROUND AGGREGATE AND STAPLE TO EXTERIOR OF VALVE BOX. 6 3/4" CRUSHED ROCK; 6" DEPTH. EXTEND 6" BEYOND VALVE BOX IN ALL DIRECTIONS. 78 ROUND PLASTIC VALVE BOX CARSON MODEL 708 GREEN OR APPROVED EQUAL 9 UNDISTURBED SUBGRADE L4.1 10 15 5 8 17 13 12 17 4 20 6 18 24" MIN. 14 11 19 2" 12" FROM HARDSCAPE 8673541 15 3" PVC SCHEDULE 40 CONDUIT 3" PVC SCHEDULE 40 CONDUIT SWEEP, COUPLED BOTH ENDS 1617 181213141110 9 19 TRIM VALVE BOX TO PROVIDE 1" CLEARANCE OVER PIPE REMOTE CONTROL VALVE ASSEMBLY; NORMALLY OPEN. SIZE AND MODEL PER PLAN. FINISH GRADE - SEE GRADING PLAN. PVC LATERAL LINE; SIZE AND TYPE PER PLAN. PROVIDE 18" LENGTH PRIOR TO FIRST FITTING. SCHEDULE 80 PVC UNION, SXS (TYP. 2 PLCS.) PVC SCHEDULE-80 90 DEG ELBOW, SXS PVC SCHEDULE 80 T.O.E. NIPPLE, LENGTH AS NEEDED, MIN. 6" LENGTH PVC MAIN LINE; SIZE AND TYPE PER PLAN. 24" MINIMUM COVER. SEE SPECIFICATIONS. 3/4" CRUSHED ROCK; 6" DEPTH. EXTEND 6" BEYOND VALVE BOX IN ALL DIRECTIONS. SCHEDULE 80 PVC TEE (SxSxS) 1/4" GALVANIZED WIRE CLOTH - INSTALL ON TOP OF CRUSHED DRAIN ROCK 6" BEYOND EDGE OF VALVE BOX IN ALL DIRECTIONS 2 LOCKING WATERPROOF WIRE CONNECTOR, DBR/Y-6 OR APPROVED EQUAL. SAND BACKFILL; 6" ABOVE AND 6" BELOW MAIN LINE, PER SPECIFICATIONS 20 SET TOP OF BOX ABOVE SUBGRADE: 3-1/4" DECOMPOSED GRANITE; 1-1/2" IN TURF. SET VALVE BOX HEIGHT TO MATCH GRADE OF ADJACENT HARDSCAPE. 21 PVC SCHEDULE 80 ELBOW, SXS 22 3" PVC SCHEDULE 40 CONDUIT RISER. INSTALL COUPLERS AT END, CLR 2" ABOVE DRAIN ROCK 3 16 12 GA COMMON WIRE (WHITE), 14 GA CONTROL WIRE (RED) PER SPECIFICATIONS - PROVIDE 24" SPARE LOOP WRAPPED NEAT ALONG INTERIOR VALVE BOX. INSTALL (1) SPARE 12 GA COMMON WIRE (GREEN) AND (1) SPARE 14 GA CONTROL WIRE (YELLOW) ALONG ENTIRE MAIN LINE AND LOOPED INTO EACH VALVE BOX. 21 T.CHRISTY ID TAG MODEL ID-STD-Y2; YELLOW PRINTED WITH CONTROLLER/VALVE NUMBER ON 2 SIDES AND ID-MAX-B2-NP012. ATTACH BOTH TAGS TO VALVE STEM USING NYLON CABLE TIE. 6" 23 PVC SCH80 BALL VALVE, SIZE PER VALVE SIZE 12 CARSON PLASTIC VALVE BOX 1220 WITH LOCK KIT AND L-BOLT, GREEN OR APPROVED EQUAL. VALVE BOX TO BE LARGE ENOUGH TO ENCLOSE ENTIRE VALVE ASSEMBLY. LID MARKED IRRIGATION. 2 12 23 22 24 24 HEIGHT BELOW GRADE TO ALLOW MIN. 3" CLR FROM VALVE TO BOTTOM OF VALVE BOX LID. USE PVC 45 DEG ELBOWS DOWNSTREAM OF VALVE TO OBTAIN 18" COVER ON LATERALS. HY100 SCREEN FILTER, 100 MESH 12 9 9 25 25 REMOTE CONTROL DRIP ZONE ASSEMBLY SECTION VIEW NOT TO SCALE 5L4.1 PIPE TRANSITION POINT TO DRIP LINE 4" 18" NOTE: SECURE DRIP LINE TO FINISH GRADE USING 6" WIRE STAPLES INSTALL WIRE STAPLES EVERY THREE (3) FEET. 12345678 9 SECTION VIEW 1 FINISH GRADE- SEE LANDSCAPE PLAN 2 DRIP LINE TEE DRIP LINE ON SURFACE WHERE OCCURS; DRIP LINE MANUFACTURER PER PLAN 34 BLANK TUBING, LENGTH AS NEEDED 5 3/4" MALE ADAPTER 6 PVC SCHEDULE 40 SUB HEADER PVC SCHEDULE 40 TEE WITH 3/4" THREADED OUTLET 7 UNIFORMLY PREPARED SUBGRADE COMPACTED TO 90% RELATIVE DENSITY. SEE DRIP LINE MANUFACTURER'S SPECIFICATIONS. 89 4" APPROVED BACKFILL L4.1 NOT TO SCALE 6 TREES/SHRUBS DRIP - TWO LINES NOT TO SCALE 23 SECTION VIEW 5 1 7 6 10 9 8 11 NOTES: 1. ALL DRIPLINE SHALL BE LEFT ON GRADE 2. BLANK LEADER NOT TO EXCEED 48" IN LENGTH 3. LOCATE DRIP LINE WITHIN WATER RETENTION BERM. INSTALL MINIMUM DISTANCE OF 6" FROM BASE OF SHRUB/TREE 4. ALL DRIP LINE/BLANK TUBING JOINTS SHALL HAVE BARB FITTINGS AS NEEDED 12 PLAN VIEW 8 6" 6" 4 8111 BLANK DRIP LINE TO PVC LATERAL AND IN BETWEEN DRIP LINE RUNS AS NEEDED; NOT TO EXCEED 48" IN LENGTH, WITH 6" GALVANIZED STAPLES EVERY 36" AND AT JOINTS DRIP LINE - MANUFACTURER AND MODEL PER PLAN. INSTALL TWO LINES WITH ALTERNATING EMITTER PATTERN. TRANSITION. SEE PIPE TRANSITION POINT TO DRIP LINE DETAIL PVC LATERAL LINE 5 WATER RETENTION BERM AS PER PLANTING PLAN 4231 PLANTING HOLE BACKFILL MIX PER PLANTING PLAN TOP DRESSING PER PLANTING PLAN SHRUB/TREE PLANTING PER PLANTING PLAN FINISH GRADE 10 NATIVE SUBGRADE 987611 RUN DRIP LINE 6" FROM CENTER OF EACH TREE/SHRUB ON BOTH SIDES DRIP FLUSH VALVE AT END OF EACH DRIP LINE RUN, SEE FLUSH VALVE DETAIL 12 32 L4.1 7 SHRUB/TREE BASE 9" BLANK PE TUBING PER PLANS INLINE EMITTER DRIP TUBING, PER PLANS. 5 EMITTERS PER DRIP LINE LOOP AT 12" O.C. EMITTER SPACING. TOTAL 0.05 GPM PER LOOP IF EACH EMITTER IS 0.6 GPH 6" GALVANIZED SOIL STAPLE, TYP. 5 PLACES ON LOOP, AT EACH JOINT, AND EVERY 36" ON BLANK PE TUBING TREES/SHRUBS DRIP - SINGLE LOOP BARB-TO-BARB COUPLING, HUNTER 17MM PLD-CPL OR EQUAL TO OTHER SHRUBS/TREES AND/OR PIPE TRANSITION POINT. INSTALL FLUSH VALVE AT ENDS OF EACH DRIP RUN, SEE FLUSH VALVE DETAIL. PLAN VIEW NOTES: 1. INSTALL LOOP AT A DISTANCE OF 9" FROM PLANT CENTER. NOT TO SCALE 8L4.1

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RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE APPLICATION FOR

THE LAND AND WATER CONSERVATION FUND RIVERSIDE PARK REGENERATION PROJECT WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and
WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting up necessary rules and procedures governing applications by local agencies under the program; and
WHEREAS, the applicant certifies by resolution the approval of the application and the availability of eligible matching funds prior to submission of the application to the State.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah hereby:

1. Approves the filing of an application for Land and Water Conservation Fund assistance for the proposed Riverside Park Regeneration Project; and

2. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and

3. Agrees to abide by 54 U.S.C. §200305(f)(3) which requires, “No property acquired or developed with assistance under this section shall, without the approval of the Secretary, be converted to other than public outdoor recreation use. The Secretary shall approve a conversion only if the Secretary finds it to be in accordance with the then-existing comprehensive statewide outdoor recreation plan and only on such conditions as the Secretary considers necessary to ensure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location;” and

4. Certifies that said agency has matching funds from eligible source(s) and can finance 100 percent of the project, which up to half may be reimbursed; and

5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines; and

6. Appoints the City Manager as agent of the applicant to conduct all negotiations and execute and submit all documents, including, but not limited to, applications, contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned project.

PASSED, ADOPTED and APPROVED this 16th day of July, 2025, by the following vote on roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Douglas F. Crane, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Attachment 2

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Page 1 of 2 ends

Agenda Item No: 8.c.

MEETING DATE/TIME: 7/16/2025

ITEM NO: 2025-789

AGENDA SUMMARY REPORT
SUBJECT: Approval of Notice of Completion for the City of Ukiah Electric Service Center Tenant Improvements and Fire Damage Repair, Specification No. 24-01 and Approve Final Payment of the 5% Retention to Kirby Construction Co.

DEPARTMENT: Electric Utility PREPARED BY: Diann Lucchetti, Administrative Secretary PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:

1. Spec 24-01 - Hastings Tenant Improvements & Fire Damage Repair

2. Kirby Construction Co. Inc. - Hastings Tenant Impvmts and Fire Damage Repair - 23

3. Change Order No. 7

4. Notice of Completion-Kirby Construction
Summary: City Council will consider approving the Notice of Completion for the City of Ukiah Electric Service Center Tenant Improvements and Fire Damage Repair, Specification No. 24-01, and approve final payment of the 5% Retention to Kirby Construction Co.

Background: The Ukiah City Council approved the purchase of 2.8 acres with a 15,800 sq. ft. building located at 1350 Hasting Rd (the Electric Service Center) to house the Electric Utility Department’s operations. The Electric Service Center will centralize electric operations for Engineering, Construction and Technical Services. In addition, the Department intends to use the Electric Service Center for training, material warehousing, and construction preparation.

On December 6, 2023, Council approved the plans and specifications for the Tenant Improvements and Fire Damage Repair Project (Attachment 1). The project consisted of renovation of the interior of the building to convert the existing suites to office space, a conference room, and warehousing. A third phase of the project includes solar generation on the roof and raised structures to increase Ukiah's eligible renewable energy production. Phase 3 is scheduled for Fiscal Year 26.

On March 6, 2024, Council awarded the contract to Kirby Construction Company (Attachment 2) in the amount of $2,446,340.00 for Specification No. 24-01 Hastings Tenant Improvements and Fire Damage Repair.

Discussion: The contracted work was completed by the contractor in conformance with the approved plans and specifications on June 27, 2025. The original contract amount, based on estimated quantities, was $2,446,340.00. On January 15, 2025, Council approved Change Order No. 7 (Attachment 3) to cover repairs for unforeseen fire damage repair and various other tasks in the amount of $25,000. Actual quantities and change orders resulted in a revised total contract amount of $2,679,643.46. The 5% retention payment will be made to the contractor after 35 days from the date the Notice of Completion (Attachment 4) is filed with the County Recorder.

Staff requests Council approve the Notice of Completion for the City of Ukiah Electric Service Center Tenant Improvements and Fire Damage Repair, Specification No. 24-01; approve final payment of the 5% retention to Kirby Construction Co.; and direct the City Clerk to file the Notice of Completion with the County Recorder.

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Page 2 of 2 ends

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80126100.80220.17023; $3,000,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Series 2022 Electric Revenue Bonds and Insurance Proceeds REVENUE: Yes / No X GRANT: Yes / _X_No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2324-169
COORDINATED WITH: Cindy Sauers, Electric Utility Director STRATEGIC PLAN (SP):N/A
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP):N/A

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CITY OF UKIAH

MENDOCINO COUNTY, CALIFORNIA

SPECIAL PROVISIONS
FOR

CITY OF UKIAH ELECTRIC SERVICE CENTER

TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR
SPECIFICATION NO. 24-01

MANDATORY PRE-BID MEETING
11 A.M., FEBRUARY 7, 2023

ELECTRIC SERVICE CENTER
1350 HASTINGS ROAD
UKIAH, CALIFORNIA 95482

CITY OF UKIAH

DEPARTMENT OF ELECTRIC UTILITY
300 Seminary Avenue
Ukiah, California 95482-5400
Bids Open: February 22, 2024
2:00 p.m.

Office of City Clerk
Attachment 

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CITY OF UKIAH

MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:

JOSEFINA DUENAS - MAYOR
DOUGLAS CRANE – VICE-MAYOR
SUSAN SHER – COUNCIL MEMBER
JUAN OROZCO – COUNCIL MEMBER
MARI RODIN– COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER
CINDY SAUERS – DIRECTOR OF ELECTRIC UTILITY
MARY HORGER – FINANCIAL SERVICES MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER - CITY TREASURER

CITY OF UKIAH

DEPARTMENT OF ELECTRIC UTILITY
JANUARY 2024

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COU ELECTRIC SERVICE CENTER iii Spec No. 24-01

TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR

TABLE OF CONTENTS

PAGE

NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS ...................................................................................................................... 1

GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS .............................................. 3 1-01. Definitions
1-02. Examinations of Plans, Special Provisions and Site of Work 1-03. Proposal
1-04. Withdrawal of Bids
1-05. Public Opening of Bids
1-06. Bid Guaranty
1-07. Qualification of Bidders
1-08. Disqualification of Bidders
1-09. Identification of Subcontractors
1-10. General Provisions of the Standard Specifications 1-11. Addenda
SECTION 2. AWARD AND EXECUTION OF CONTRACT .......................................................................... 5 2-01. Award of Contract
2-02. Return of Proposal Guaranties
2-03. Execution of Contract
SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................... 5 3-01. Effect of Inspection and Payments
3-02. Effect of Extension of Time
3-03. Extra Work
3-04. Assignment of Contract
3-05. Subcontractors
3-06. Interpretation of Special Provisions and Drawings 3-07. Addenda
3-08. Liability of City Officials
3-09. Dispute Resolution
SECTION 4. BONDS ..................................................................................................................................... 6 4-01. Faithful Performance Bond
4-02. Material and Labor Bond
4-03. Defective Material and Workmanship Bond
4-04. Notification of Surety Companies
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 7 5-01. Minimum Scope of Insurance
5-02. Minimum Limits of Insurance
5-03. Deductibles and Self-Insured Retentions
5-04. Other Insurance Provisions
5-05. Acceptability of Insurers
5-06. Verification of Coverage

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COU ELECTRIC SERVICE CENTER iv Spec No. 24-01

TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR
5-07. Subcontractors
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR ........................................................ 8 6-01. Legal Address of Contractor
6-02. Office of Contractor at Site
6-03. Attention to Work
6-04. Liability of Contractor
6-05. Protection of Persons and Property
6-06. Protection of City Against Patent Claims
6-07. Protection of Contractor's Work Property
6-08. Regulations and Permits
6-09. Construction Utilities
6-10. Approval of Contractor's Plans
6-11. Suggestions to the Contractor
6-12. Termination of Unsatisfactory Subcontracts
6-13. Preservation of Stakes and Marks
6-14. Assistance to Engineer
6-15. Removal of Condemned Materials and Structures
6-16. Proof of Compliance with Contract
6-17. Errors and Omissions
6-18. Cooperation
6-19. Right of Contractor to Stop Work
6-20. Hiring and Dismissal of Employees
6-21. Wage Rates
6-22. Cleaning Up
6-23. Guaranty
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ........................................................................ 13 7-01. Authority of the Engineer
7-02. Inspection
7-03. Surveys
7-04. Rights-of-Way
7-05. Retention of Imperfect Work
7-06. Changes in the Work
7-07. Additional Drawings by City
7-08. Additional and Emergency Protection
7-09. Suspension of Work
7-10. Right of City to Terminate Contract
7-11. Use of Completed Portions
7-12. Right of City to Terminate Contract for Convenience SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT .............................................................. 16 8-01. General Quality
8-02. Quality in Absence of Detailed Specifications
8-03. Materials and Equipment Specified by Name
8-04. Source of Materials
8-05. Storage of Materials
8-06. Drawings, Samples and Tests
SECTION 9. PROSECUTION OF WORK ................................................................................................... 17 9-01. Equipment and Methods
9-02. Time of Completion
9-03. Avoidable Delays

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COU ELECTRIC SERVICE CENTER v Spec No. 24-01

TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR
9-04. Unavoidable Delays
9-05. Notice of Delays
9-06. Extension of Time
9-07. Unfavorable Weather and Other Conditions
9-08. Saturday, Sunday, Holiday and Night Work
9-09. Hours of Labor
SECTION 10. PAYMENT ............................................................................................................................. 19 10-01. Certification by Engineer
10-02. Progress Estimates and Payment
10-03. Substitution of Securities
10-04. Acceptance
10-05. Final Estimate and Payment
10-06. Delay Payments
10-07. Extra Work and Work Omitted
10-08. Compensation for Extra Work or Work Omitted
10-09. Compensation to the City for Extension of Time
10-10. Liquidated Damages for Delay
SECTION 11. MISCELLANEOUS ............................................................................................................... 22 11-01. Notice
11-02. Computation of Time
11-03 Claims Procedure
11-04. Litigation and Forum Selection
11-05. Waiver

TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION .................................................................................................. 26 12-01. Location and Scope of Work
12-02. Arrangement of Technical Specifications
12-03. Arrangement of Plans
12-04. Business Licenses
12-05. Permits
12-06. Standard Specifications and Standard Plans
12-07. Temporary Facilities
12-08. Public Convenience and Safety
12-09. Maintaining Traffic
12-10. Stream Pollution
12-11. Warranties
12-12. Utilities
12-13. Preconstruction Conference
12-14. Safety Requirements
SECTION 13. CONSTRUCTION DETAILS ................................................................................................. 30 13-01. Technical Specifications
13-02. Contract Drawings
13-04. Supporting Product Data and Cut Sheets
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ................................................................. 30 14-01. Provisions to be Excluded from General Conditions

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COU ELECTRIC SERVICE CENTER vi Spec No. 24-01

TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................... 30 15-01. Provisions of General Conditions to be Amended

CERTIFICATES AND DOCUMENTS
BID SUBMITTAL CHECKLIST ...................................................................................................................... 31 PROPOSAL ............................................................................................................................................. 32 BIDDING SCHEDULE ................................................................................................................................... 33 FAIR EMPLOYMENT PRACTICES CERTIFICATION ................................................................................. 37 WORKER'S COMPENSATION CERTIFICATE ............................................................................................ 38 CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................... 39 LIST OF PROPOSED SUBCONTRACTORS ............................................................................................... 40 STATEMENT OF EXPERIENCE OF BIDDER .............................................................................................. 41 SIGNATURE OF BIDDER ............................................................................................................................. 42 BIDDER'S BOND .......................................................................................................................................... 43 NON-COLLUSION AFFIDAVIT ..................................................................................................................... 44 AGREEMENT ............................................................................................................................................. 45 INDEMNIFICATION AGREEMENT .............................................................................................................. 49 EXAMPLE BOND FORMS ............................................................................................................................ 50 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND ............ 55 DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND ................................................ 56

INSURANCE CERTIFICATES AND ENDORSEMENT FORMS
APPENDICES:

APPENDIX A – TECHNICAL SPECIFICATIONS
ATTACHMENTS:

ATTACHMENT A – PROJECT PLAN SET DRAWINGS – 100 % CONSTRUCTION SET AND

SUPPORTING PRODUCT DATA AND CUT SHEETS

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CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA

NOTICE TO BIDDERS FOR

CITY OF UKIAH ELECTRIC SERVICE CENTER

TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR
SPECIFICATION NO. 24-01
NOTICE IS HEREBY GIVEN that sealed standard proposals for CITY OF UKIAH ELECTRIC SERVICE CENTER TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR will be received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m. on Thursday, February 22, 2024. Bids shall be addressed to the City Clerk and shall be endorsed “CITY OF UKIAH ELECTRIC SERVICE CENTER TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR." Bids are required for the entire work described herein. No fax bids will be accepted. As soon thereafter as possible, the bids will be publicly opened and read in the Council Chambers at 300 Seminary Avenue, Ukiah. The bid opening will also be visible via live streaming at http://www.cityofukiah.com/meetings/ .

ENGINEER'S ESTIMATE OF QUANTITIES
Item No. Description Quantity Unit of Measure

1. CSI DIVISION 01 – GENERAL REQUIREMENTS
1 Lump Sum

2. CSI DIVISION 02 – EXISTING CONDITIONS
1 Lump Sum

3. CSI DIVISION 03 - CONCRETE
1 Lump Sum

4. CSI DIVISION 04 – MASONRY
1 Lump Sum

5. CSI DIVISION 05 – METALS
1 Lump Sum

6. CSI DIVISION 06 – WOOD, PLASTICS & COMPOSITES
1 Lump Sum

7. CSI DIVISION 07 – THERMAL & MOISTURE PROTECTION
1 Lump Sum

8. CSI DIVISION 08 - OPENINGS
1 Lump Sum

9. CSI DIVISION 09 - FINISHES
1 Lump Sum

10. CSI DIVISION 10 – SPECIALTIES
1 Lump Sum

11. CSI DIVISION 12 - FURNISHINGS
1 Lump Sum

12. CSI DIVISION 13 – SPECIAL CONSTRUCTION
1 Lump Sum

13. CSI DIVISION 14 – CONVEYING EQUIPMENT
1 Lump Sum

14. CSI DIVISION 21 – FIRE SUPPRESSION
1 Lump Sum

15. CSI DIVISION 22 - PLUMBING
1 Lump Sum

16. CSI DIVISION 23 - HVAC
1 Lump Sum

17. CSI DIVISION 25 – INTEGRATED AUTOMATION
1 Lump Sum

18. CSI DIVISION 26 – ELECTRICAL
1 Lump Sum

19. CSI DIVISION 27 – COMMUNICATIONS
1 Lump Sum

20. CSI DIVISION 28 – ELECTRONIC SAFETY & SECURITY
1 Lump Sum
21 CSI DIVISION 31 – EARTHWORK
1 Lump Sum

22. CSI DIVISION 32 – EXTERIOR IMPROVEMENTS
1 Lump Sum

23. CSI DIVISION 33 - UTILITIES
1 Lump Sum

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Plans and Special Provisions may be inspected and/or copies obtained from the City's website at www.cityofukiah.com/purchasinq. No bid will be considered unless it is made on the forms furnished by the City and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law. Further information regarding the work or these specifications can be obtained by calling Mary Horger, Financial Services Manager at (707) 463-6233 or by email at [email protected].

A MANDATORY PRE-BID MEETING will be held at 11 :00 a.m., February 7, 2024, at the Electric Utility Service Center located at 1350 Hastings Road, Ukiah, California 95482.

The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid by a responsiblebidder and whichit deems inthe best interest ofthe Cityto accept.The City Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the bidding requirements, that the City determines in the reasonable exercise of its discretion does not provide the bidder with a competitive advantage over other bidders.

No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the Department of Industrial Relations ("DIR") pursuant to Labor Code section 1725.5except asallowed. under Labor Code section 1771.1(a). The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the DIR.

Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime, Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes for the City of Ukiah. Copies of his General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/ The prime contractor for the work hereinshall possess a current, valid State of California, Class B - General Building Contractor's License. Pursuant to California Public Contract Code §22300, this contract includes provisions that allow substitutions ofcertain types of securities in lieu of the City withholding a portion of the partial payments due the Contractor to insure performance under this contract.

By order of the City Council, City of Ukiah, County of Mendocino, State of California.

Dated: Jan 18, 2024
PUBLISH ONCE: January 24, 2024
Kristine Lawler (Jan 18, 2024 08:22 PST)
Kristine Lawler, City Clerk, City of Ukiah, California

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COU ELECTRIC SERVICE CENTER 1 Spec. No. 24-01

TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR

INSTRUCTIONS TO BIDDERS
CITY OF UKIAH ELECTRIC SERVICE CENTER TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR shall be performed in accordance with the Plans and Special Provisions therefor adopted, to which special reference is hereby made.

Each bidder must supply all the information required by the bid documents and Special Provisions.

Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award of any contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall not diminish the standards or requirements for the employment of minorities.

All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements, a bond of faithful performance and a payment bond as described in the Special Provisions.

No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the opening thereof.

The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start of any work.

The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as scheduled.

The work is to be completed within ONE HUNDRED EIGHTY (180) calendar days. The Contractor will pay to the City the sum of five hundred ($500.00) dollars per day for each and every calendar day's delay beyond the time prescribed.

The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder’s bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with the City Manager a written objection or other response to the protest.

All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and all timely written objections and responses. In accordance with the Brown Act, any person may address the City Council on this item during the meeting. The City Council action on the protest shall represent a final decision by the City on the protest.

Examination of Site, Drawings, Etc.

A mandatory pre-bid conference will be held at 11 a.m., February 7, 2024, at the project site located at 1350 Hastings Road, Ukiah, California 95482, to fully acquaint interested Contractors with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Failure to attend the mandatory bid conference will be just cause for the bid to be rejected as non-responsive. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions.

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COU ELECTRIC SERVICE CENTER 2 Spec. No. 24-01

TENANT IMPROVEMENTS AND FIRE DAMAGE REPAIR
Oral statements or instructions made during this visit will not constitute an amendment to this solicitation. The City will determine the appropriate action necessary, if any, and may issue a written amendment to the bid request.

Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder from any obligation with respect to his or her proposal or to the contract. The drawings for the work show conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be inferred that the conditions as shown thereon constitute a representation by the Engineer, the City or its officers that such conditions are actually existent, nor shall the City, the Engineer or any of their officers or representatives be liable for any loss sustained by the Contractor as a result of a variance between the conditions shown on the drawings and the conditions actually revealed during the progress of the work or otherwise.

The bidder's attention is directed to the possible existence of obstructions and public improvements within the limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into consideration that conditions may exist underground or otherwise that are not known to the City or easily detected during a site inspection that could impact the time or cost of completing the project. The City expects the bids to anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract the City relies on the contractor’s representation that its bid anticipates differing site conditions and the additional time or cost that such conditions may necessitate.

The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall be considered conclusive evidence that the bidder has made such examination and has accepted the project workplace as a safe workplace to perform the work of the Contract.

Bidder Inquiries and Questions
Inquiries and questions must be submitted in writing via fax or email to the following designated contact person:

Mary Horger, Financial Services Manager
Email: [email protected]
The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid opening.

Location of the Work
All of the work to be performed is within the City of Ukiah. Project is located at 1350 Hastings Road, Ukiah, California 95482.

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GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS 1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs in these contract documents, it shall have and is mutually understood to have the meaning given:
a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting through its City Council or any other board, body, official or officials to which or to whom the power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to appertain.
b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and direct the work of construction under this contract, acting personally or through agents or assistants duly authorized by him, such agents or assistants acting within the scope of the particular duties entrusted to them.
c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or appointed by the Engineer, limited to the particular duties entrusted to him or her or them. d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance of work covered by this contract and his or her authorized agents or legal representatives. e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be or shall have been delivered to the City or its duly authorized representatives. f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of twenty-four hours each.
g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the contract to construct the improvement, including all alterations, amendments or extensions thereto made by contract change order or other written orders of the Engineer. h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed and made a part of this contract by incorporation or reference, 2) all drawings submitted in pursuance of the terms of this contract by the successful bidder with his or her proposal and by the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by the Engineer to the Contractor during the progress of the work as provided for herein. i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be understood that reference to the drawings accompanying these Special Provisions is made unless stated otherwise.

Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be understood that the direction, requirements, permission, approval or acceptance of the Engineer is intended unless stated otherwise.

As used herein, "provide" or "install" shall be understood to mean "provide or install complete in place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive. 1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard Plans involved.

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1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid, both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her business or partnership, along with his or her signature or the signature of one or more partners must be shown; if made by a corporation, the bid shall show the name of the state under the laws of which the corporation is chartered, the name of the corporation and the title of the person who signs on behalf of the corporation.

Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are warned against making erasures or alterations of any kind and proposals which contain omissions, erasures, conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected. 1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the right of a bidder to file a new bid.
1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice to bidders. Bidders or their agents are invited to be present. 1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10 percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work. 1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the manner agreed.

In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and magnitude or comparable difficulty at similar rates of progress. 1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or association, under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected. 1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100 and following) and shall set forth:
(a) The name and the location of the place of business of each subcontractor who will perform work or labor, or render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid.

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(b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list only one subcontractor for each such portion defined by the prime contractor in his or her bid. 1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1 through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions. 1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda.

SECTION 2. AWARD AND EXECUTION OF CONTRACT
2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the proposal not pertaining to cost.
2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed, after which they will be returned upon request to the respective bidders whose bids they accompany. 2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City.

SECTION 3. SCOPE AND INTENT OF CONTRACT
3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order, measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be construed as cumulative.
3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights under this contract.
3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be considered a part hereof and shall be subject to each and all of its terms and requirements. 3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment which would relieve the original contractor or its surety of their responsibilities under the contract nor will the Engineer consent to any assignment of a part of the work under the contract. 3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and omissions of persons directly employed by him.

The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the terms of this Contract which are applicable to the work of subcontractors.

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Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual relationship between any subcontractor and the City and no action may be brought by any subcontractor against the City based on this contract.
3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to which the drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these Special Provisions. Contractor’s attention is directed to Section 12-06 of the Technical Specifications regarding the Standard Specifications and Standard Plans.
3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. 3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them, shall be personally responsible for any liability arising under this contract. 3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6.

SECTION 4. BONDS
4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under this contract. The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the agreement.
4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set forth in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof. 4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and acceptance of the work, to protect the City against the results of defective materials, workmanship and equipment during that time. This bond shall be delivered to the City before the final payment under this contract will be made. 4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the conditions and provisions of this contract and they waive the right of special notification of any change or modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the

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contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their obligation under this contract.

SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS
(WITH CONSTRUCTION RISKS)
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his or her agents, representatives, employees or subcontractors. 5-01. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Course of Construction insurance covering for “all risks” of loss. 5-02. Minimum Limits of Insurance
Contractor shall maintain limits no less than:

1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage.

4. Course of Construction: Completed value of the project with no co-insurance penalty provisions. 5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
5-04. Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy.

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2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.

3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code.

6. Course of Construction policies shall contain the following provisions:
a.) The City shall be named as loss payee.
b.) The insurer shall waive all rights of subrogation against the City. 5-05. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following:

A++ VII A- VIII
A+ VII B++ X
A VII B+ X
5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received within 15 days from written notice of contract award, and the work shall not commence until the certificates and endorsements have been approved by the City. The City reserves the right to require complete certified copies of all required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any time. 5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR
6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other articles or communications to the Contractor may be mailed or delivered. The delivery at either of these places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the Contractor and the date of such service shall be the date of such delivery. The address named in the proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or communication to or upon the Contractor personally.
6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a suitable office at the site of the work which shall be the headquarters of a representative authorized to receive drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of work in his or her absence shall be deemed to have been given to the Contractor.

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6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey all instructions or orders given under this contract and who shall have full authority to execute the same and to supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her authorized representative.
6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation.

The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work, shall not be lessened because of such general supervision.

Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated.

To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.

In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence.

The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City. 6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences, warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or injury to persons or property.

All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or agents, shall be restored to a condition as good as when he or she entered upon the work.

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6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article or method that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together with all of its officers, agents, servants and employees, harmless against any and all demands made for such fees or claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish acceptable proof of a proper release from all such fees or classes.

Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or using any invention, article, material or appliance supplied or required to be supplied or used under this contract, the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency, quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article, material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents, servants and employees, or any of them, to use such invention, article, material or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses as may be necessary, then in that event the Engineer shall have the right to make such substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against any money due to the Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final payment under this contract may have been made.
6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of its agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the work of the Contractor.
6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform work within City right of way or within City property after the Contract Documents have been executed and insurance certificates and endorsements have been approved by the City. 6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines, fences, roads, watchmen, suitable storage places, etc.
6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility the plan or method approved.
6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor, but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof. 6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the Engineer.

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6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance.

Contractor’s attention is directed to Section 7-03 of these Special Provisions. 6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance will be made as provided for under the caption "Extra Work," provided, however, that the cost of setting stakes and marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor. 6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48) hours after the service of a written notice from the Engineer, the condemned material or work may be removed by the City and the cost of such removal shall be taken out of the money that may be due or may become due the Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by the Contractor under this Contract.
6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated documents or other satisfactory proofs as to his or her compliance with such requirements. 6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the Contractor's risk.
6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be done under this contract with the work of such contractors or workmen. he or she shall make good promptly, at his or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at his or her hands.

Any difference or conflict which may arise between the Contractor and other contractors, or between the contractor and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor shall on that account have no claim against the City other than for an extension of time. 6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer and recover from the City payment for all work actually performed and for all satisfactory materials actually delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the Engineer.
(1) If the work is stopped under an order of any court or other competent public authority for a period of time of three (3) months through no act or fault of the Contractor or of anyone employed by him.
(2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of this contract.
(3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as provided by the terms of this contract, any sum certified by the Engineer or awarded by the City.

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All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after the alleged existence of such condition and if written notice of such action be not at that time delivered to the City and the Engineer, then such right shall lapse until another occasion arises according to this section. 6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly, or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged im mediately from the work and shall not be re-employed upon it except with the consent of the Engineer. 6-21. Wage Rates.

1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics.

2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as provided in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.

3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work.

The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at web address:
http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in a prominent place where it can easily be seen by the workers.

4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City.

5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE.

Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE.

6. Travel and Subsistence Payments.

Contractor shall make travel and subsistence payments to each workman needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968).

7. Apprentices.

Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor

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or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices.

Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste material, but shall maintain the same in a neat and orderly condition throughout the construction period. The Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of disposal.

On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits, pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class condition.
6-23. Guaranty. All work shall be guarantied for a period of one year from the date of acceptance by the City. The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment.

The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall pay the costs thereof.

Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be effective for a period of one (1) year after the completion and acceptance of the work.

SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY
7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount, quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject or condemn all work or material which does not conform to the terms of this contract. his or her estimate and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to receive, demand, or claim any money or other compensation under this agreement and a condition precedent to any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the Engineer.
7-02. Inspection. The City will provide engineering personnel for the inspection of the work.

The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation or progress and the Contractor shall provide proper facilities for such access and inspection.

If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection. Inspections by the Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up

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without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and properly restored at the Contractor's expense.

Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of re-examination and replacement. If such work is not in accordance with the contract documents, the Contractor shall pay such cost.

Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions of the work to which they are assigned, either individually or collectively, under instructions of the Engineer and to report any and all deviations from the Drawings, Special Provisions and other contract provisions which may come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has determined and ordered that the work may proceed in due fulfillment of all contract requirements. 7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and bench marks and make sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or she may desire to facilitate his or her methods and sequence of construction. 7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work will be performed by the Contractor under this contract. 7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Engineer shall have the right and authority to retain such work instead of requiring the imperfect work to be removed and reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the Contractor as may be just and reasonable.
7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from, or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or materials herein contemplated, or any part thereof, either before or after the beginning of construction. However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a supplementary agreement to be made therefore.

The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work as changed and the value of such change shall be determined as provided for in section 10-07 of these Special Provisions.

Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is necessarily affected by such alterations and is clearly the evident intention of the parties to this contract. 7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these drawings, however, the Engineer shall furnish such additional drawings from time to time during the progress of the work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the contract drawings and the Contractor shall make his or her work conform to all such drawings. 7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract, or of adjacent structures or property which may be injured by the processes of construction on account of such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall be considered necessary in order to protect public or private, personal or property interest, then and in that event, the Engineer, with or without notice to the Contractor may provide suitable protection to the said interests by

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causing such work to be done and such material to be furnished as shall provide such protection as the Engineer may consider necessary and adequate.

The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due or to become due the Contractor.

The performance of such emergency work under the direction of the Engineer shall in no way relieve the Contractor from any damages which may occur during or after such precaution has been taken by the Engineer. 7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5) days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for expense incurred by the Contractor in connection with the work under this contract as a result of such suspension.

If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit. 7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials, or if he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently disregard laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the Engineer. In the event that a termination under this section is determined to be improper, such termination shall be deemed a constructive termination for convenience taken pursuant to section 7-12 below. 7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such portions which may not have expired; but such taking possession and using shall not be deemed an acceptance of any work not completed in accordance with the contract documents. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer may determine.
7-12. Right of City to Terminate Contract for Convenience. The City may terminate performance of the work called for by the contract documents in whole or, from time to time, in part, if the City determines that a termination is in the City’s best interest. The Contractor shall terminate all or any part of the work upon delivery to the Contractor of a notice of termination specifying that the termination is for the convenience of the City, the extent of termination, and the effective date of such termination. After receipt of notice of termination, and except as directed by the Engineer, the Contractor shall, regardless of any delay in determining or adjusting any amounts due under this termination for convenience clause, immediately proceed with the following obligations:

1. Stop work as specified in the notice.

2. Complete any work specified in the notice of termination in a least cost/shortest time manner while still maintaining the quality called for under the contract documents.

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3. Leave the property upon which the Contractor was working and upon which the facility (or facilities) forming the basis of the contract documents is situated in a safe and sanitary manner such that it does not pose any threat to the public health or safety.

4. Terminate all subcontracts to the extent that they relate to the portions of the work terminated.

5. Place no further subcontracts or orders, except as necessary to complete the continued portion of the contract.

6. Submit to the Engineer, within ten (10) calendar days from the effective date of the notice of termination, all of the usual documentation called for by the contract documents to substantiate all costs incurred by the Contractor for labor, materials and equipment through the effective date of the notice of termination.

Any documentation substantiating costs incurred by the Contractor solely as a result of the City's exercise of its right to terminate this Contract pursuant to this clause, which costs the contractor is authorized under the contract documents to incur, shall: (1) be submitted to and received by the Engineer no later than 30 calendar days after the effective date of the notice of termination; (2) describe the costs incurred with particularity; and (3) be conspicuously identified as “Termination Costs occasioned by the City's Termination for Convenience.”
Termination of the contract shall not relieve Surety of its obligation for any just claims arising out of or relating to the work performed. In the event that the City exercises its right to terminate this contract pursuant to this clause, the City shall pay the Contractor, upon the Contractor's submission of the documentation required by this clause and other applicable provisions of the contract documents, the following amounts:

All actual reimbursable costs incurred according to the provisions of this contract.

1. A reasonable allowance for profit on the cost of the Work performed, provided Contractor establishes to the satisfaction of the Engineer that it is reasonably probable that Contractor would have made a profit had the contract been completed and provided further, that the profit allowed shall in no event exceed fifteen (15%) percent of the costs.

2. A reasonable allowance for Contractor's administrative costs in determining the amount payable due to termination of the contract under this Article.

Notwithstanding any other provision of this Article, when immediate action is necessary to protect life and safety or to reduce significant exposure or liability, the City may immediately order Contractor to cease work on the project until such safety or liability issues are addressed to the satisfaction of the City or the contract is terminated.

SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT
8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved.

Work shall be done and completed in a thorough and workmanlike manner. 8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market from firms of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual standards for first-class materials or articles of the kind required, with due consideration of the use to which they are to be put. In general, the work performed shall be in full conformity and harmony with the intent to secure the best standard of construction and equipment of the work as a whole or in part. 8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as used for the purpose of describing the material or equipment desired and shall be considered as followed by the words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every respect to that specified, provided that written approval first is obtained from the Engineer. 8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for supplies grown, manufactured or produced in the State of California and, next, for such products partially produced in this State in accordance with Government Code Section 4332. 8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made.

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8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk.

After approval of equipment or material, the Contractor shall not deviate in any way from the design and specifications given without the written consent of the Engineer.

When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and with information as to their sources.

All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses, or examination before the time at which it is desired to incorporate the material into the work. All tests of materials furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever necessary to determine the quality of the material.

SECTION 9. PROSECUTION OF WORK
9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools, machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work, any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the work, he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety, the quality of the work and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods. 9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete and make ready for full use all portions of the project made the subject of this contract within the time set forth in the agreement bound herewith.
9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or delay the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2) reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the prosecution of the work on account of the reasonable interference of other contractors employed by the City which do not necessarily prevent the completion of the whole work within the time herein specified. 9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract shall include all delays which may result, through cause beyond the control of the Contractor and which he or she could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as unavoidable delays. However, truly abnormal amounts of rainfall, temperatures or other weather conditions for the

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location of the work and time of year may be considered as unavoidable delays if those conditions necessarily cause a delay in the completion of the work.
9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby. 9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays.

Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and incorporated into a written change order.
9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor shall be able to overcome them.

The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four (4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four (4) continuous work hours of the authorized work period.
9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the Engineer.

It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the Engineer and that such permission may be revoked at any time by the Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work.
9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof.

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Ukiah City CouncilJuly 16, 2025

Ukiah City Council
July 16, 2025