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7. Subcontracting. Consultant's services are being requested by City because they are unique and personal. Except as may be specified in Exhibit “A”, Consultant will not subcontract any portion of the Services without prior written approval of City Manager or their designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the acts, errors and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Consultant and City.
Consultant will be responsible for payment of subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract and approved in writing by City.
8. Other Consultants. The City reserves the right to employ other consultants in connection with the Services.
9. Indemnification. Consultant agrees to indemnify, including the cost to defend, City, its officers, agents, volunteers and employees from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its agents in the performance of services under this Agreement, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by City or the agents, servants, or independent contractors who are directly responsible to City, or arising from the active negligence of City.
10. Insurance. Consultant will obtain and maintain, at its cost and expense, for the duration of the Agreement and any amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII."
10.1 Coverages and Limits. Consultant will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation and errors and omissions insurance. Consultant will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage, as Consultant deems adequate, at Consultant's sole expense.
10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Consultant has no employees and provides, to City's satisfaction, a declaration stating this.
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10.1.4 Professional Liability. Errors and omissions liability appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim.
10.2 Endorsements. For Commercial General Liability Insurance, Consultant will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds. Prior to City's execution of this Agreement, Consultant will furnish, to the satisfaction of the City, certificates of insurance and endorsements.
10.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.
10.4 Failure to Maintain Coverage. If Consultant fails to maintain any of these insurance coverages, then City will have the option to declare Consultant in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Consultant is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Consultant or deduct the amount paid from any sums due Consultant under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.
10.6 Primary Coverage. For any claims related to the Services and this Agreement, the Consultant’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Consultant’s insurance and not contributory with it.
10.7 Reduction in Coverage/Material Changes. Consultant will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.
10.8 Waiver of Subrogation. The policies will contain a waiver of subrogation for the benefit of City.
11. Business License. If required, Consultant will obtain and maintain a City of Brentwood Business License for the term of the Agreement, as it may be amended from time-to-time.
12. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
13. Ownership of Documents.
13.1 All product produced by Consultant or its agents, employees, and subcontractors pursuant to this Agreement (the “Work Product”) is the property of City. In the event this Agreement is terminated, all Work Product produced by Consultant or its agents, employees and subcontractors pursuant to this Agreement will be delivered to City pursuant to the termination clause of this Agreement. Consultant will have the right to make one (1) copy of the Work Product for Consultant’s records.
13.2 The Work Product may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem advisable, without further employment of or payment of any compensation to Consultant; provided, however, that if this Agreement is terminated for any reason prior to completion of the Project and if under such circumstances City uses, DRAFT
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14. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City and Consultant relinquishes all claims to the copyrights in favor of City.
15. Confidentiality. All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release.
16. Notices. Any notices relating to this Agreement will be given in writing and will be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:
For City:
City of Brentwood
150 City Park Way
Brentwood, CA 94513
Phone No. (925) 516-5307
Attn: Vatsal Patel, Engineering Manager
For Consultant:
Name: Ruggeri-Jensen-Azar
Title: Project Manager
Address: 4690 Chabot Drive, Suite 200
Pleasanton, CA 94588
Phone No.: 925-249-5038
Attn: Alexander Azar
Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.
17. Conflicts of Interest.
17.1 City will evaluate Consultant’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Consultant or any of Consultant’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Consultant or Consultant’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700.
17.2 Consultant understands that its professional responsibility is solely to City. Consultant warrants that it presently has no interest, present or contemplated, and will not acquire any direct or indirect interest, that would conflict with its performance of this Agreement. Consultant further warrants that neither Consultant, nor Consultant’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Consultant will file with the City an affidavit disclosing this interest. Consultant will not knowingly, and will take reasonable steps to ensure that it does not, employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant will promptly disclose the relationship to the City and take such action as the City may direct to remedy the conflict.
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18. General Compliance with Laws. Consultant will keep fully informed of federal, state and local laws, ordinances, and regulations (“Laws”) that in any manner affect those employed by Consultant, or in any way affect Consultant’s performance of the Services. Consultant will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of the Services with all applicable laws, ordinances, and regulations.
19. Pandemic Health Laws. Consultant’s duty to comply with Laws includes compliance by Consultant with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.
20. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.
21. Labor Code Compliance. If this Agreement exceeds $1,000, it is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, beginning at section 1720, and the related regulations, including but not limited to requirements pertaining to wages, working hours and workers’ compensation insurance. Consultant must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.
21.1 Prevailing Wages. Each worker performing Services under this Agreement that is covered under Labor Code section 1720 or 1720.9, must be paid at a rate not less than the prevailing wage as defined in sections 1771 and 1774 of the Labor Code. The prevailing wage rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Pursuant to Labor Code section 1775, Consultant and any subconsultant or subcontractor will forfeit to the City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid.
21.2 Working Day. Pursuant to Labor Code section 1810, eight hours of labor consists of a legal day’s work. Pursuant to Labor Code section 1813, Consultant will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Consultant or any subconsultant or subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815.
21.3 Payroll Records. Consultant and its subconsultants or subcontractors must maintain certified payroll records in compliance with Labor Code sections 1771.4, 1776 and 1812, and all implementing regulations promulgated by the Department of Industrial Relations (“DIR”). For each payroll record, Consultant and its subconsultants or subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Unless the Agreement price is under $25,000, Consultant must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
21.4 Apprentices. If the Agreement price is $30,000 or more, Consultant must comply with the apprenticeship requirements in Labor Code section 1777.5.
21.5 DIR Monitoring, Enforcement, and Registration. The Services are subject to compliance monitoring and enforcement by the DIR pursuant to Labor Code section 1725.5, and, subject to the exception set forth below, Consultant and any subconsultants or subcontractors must be registered with the DIR to perform public works projects. The registration requirements of Labor Code section 1725.5 do not apply if the Agreement price is for under $25,000.
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21.6 Workers’ Compensation Certification. Under Labor Code section 1861, by signing this Agreement Consultant certifies as follows: “I am aware of the provisions of Labor Code section 3700 which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work on this contract.”
22. Termination. In the event of the Consultant's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Consultant in writing pursuant to the notice provisions of this Agreement. Consultant has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Consultant has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all Work Product and work in progress prepared by Consultant, whether located at the project site, at Consultant's place of business, or at the offices of a subconsultant.
Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, Consultant will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Consultant will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
23. Covenants against Contingent Fees. Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
24. Claims and Lawsuits. By signing this Agreement, Consultant agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Consultant acknowledges that if a false claim is submitted to City by Consultant, it may be considered fraud and Consultant may be subject to criminal prosecution. Consultant acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Consultant acknowledges that the filing of a false claim may subject Consultant to an administrative debarment proceeding as the result of which Consultant may be prevented to act as a Consultant on any public work or improvement for a period of up to five (5) years. Consultant acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.
25. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement will be governed by the laws of the State of California.
26. Testimony. Consultant will testify at City's request if litigation is brought against City in connection with Consultant's services under this agreement. Unless the action is brought by Consultant, or is based upon Consultant's actual or alleged negligence or other wrongdoing, City, upon prior written agreement DRAFT
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27. Successors and Assigns. It is mutually understood and agreed that this Agreement will be binding upon the Parties and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Consultant without the prior written consent of City, which will not be unreasonably withheld.
28. Section Headings. Section headings as used in this Agreement are for convenience only and will not be deemed a part of such sections and will not be construed to change the meaning of the section.
29. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law.
The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.
30. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to nonmaterial amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
31. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Agreement.
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32. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances will be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, will not be affected, and will be valid and enforceable to the fullest extent permitted by law.
33. Signatures.
33.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.
33.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed using digital or electronic signatures in accordance with Government Code Section 16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.
CONSULTANT:
* By:
Printed Name:
Title:
** By:
Printed Name:
Title:
CITY:
By:
Darin Gale, Interim City Manager
ATTEST:
By:
Amanda McVey, City Clerk
APPROVED AS TO FORM:
By:
Katherine Wisinski, City Attorney
If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
If an LLC:
• The Agreement must be signed by a Managing Member or the LLC must attach a resolution empowering the signatory to bind the LLC.
If a partnership:
• The Agreement must be signed by the Managing Partner or the Partner authorized to execute agreements of this type. Additional documentation, such as the partnership agreement, confirming this signature authority may be required.
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SCOPE OF SERVICES
Consultant will perform the following Services, at the rates indicated below.
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Prepared for:
FOR
LAND SURVEYING SERVICES
April 10, 2025
RECORD OF SURVEY
TOPOGRAPHIC SURVEY
CONSTRUCTION STAKING
FINAL MAPPING PLAT AND LEGAL
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PAGES
A. Letter of Transmittal..............................................................1 B. Subconsultant........................................................................2 C. Submittal Approach...............................................................3
1. Firm Qualifications ..........................................................3 a. Firm Background ........................................................3 b. Staffing......................................................................5
2. Project Team ...................................................................6
3. Project Experience ..........................................................7
4. Project Approach ..........................................................10 a. Overall Project Approach...........................................10 b. Scope of Work...........................................................12
5. Quality of Work ............................................................13 D. Agreement Provisions..........................................................14 E. Conflict of Interest...............................................................14 F. Appendix.............................................................................14 Resumes of Key Personnel
Rate and Expense Schedules
Sample of Work Products
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REQUEST FOR QUALIFICATIONS
LAND SURVEYING SERVICES
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A. Letter of Transmittal
April 10, 2025
Mr. Vatsal Patel
City of Brentwood
Engineering Department
150 City Park Way
Brentwood, CA 94513
Re: Request for Qualifications (RFQ) for Land Surveying Services Dear Mr. Patel:
Thank you for the opportunity to submit this statement of qualifications (SOQ). Ruggeri-Jensen-Azar (RJA) has provided similar surveying services to a number of local Agencies with multi-year renewal contracts, including right of way survey, preparation of easement documents, final maps, construction staking, monument survey, topographic surveys, GPS surveys, right-of-way surveys, control surveys, record of surveys, as-built surveys as well as performing as consulting City Surveyor on behalf of agencies and providing the required survey related technical support.
Our team will consist of:
▪ Mr. Alexander Azar, PE – Lead Sr. Project Manager and Principal-in-Charge who brings over 12 years of experience to this assignment, will be providing civil engineering and surveying services with extensive background in easement documents, final map, staking related to street improvements, and building construction. Mr. Azar will be the primary contact for this project. ▪ Mr. Scott Shortlidge, PLS – Sr. Project Manager and a Principal at RJA with over 40 years of experience in Subdivision Map Act, title issues, final maps and extensive Caltrans experience, including right-of-Way engineering, acquisition and appraisals. Mr. Shortlidge is currently serving as the consulting City Surveyor for the City of Brentwood. ▪ Mr. Zachary Schwarz is a licensed surveyor with over 10 years of experience who will provide land surveying support services and has knowledge on planning and coordination of aerial flight control network for aerial topography consultant and supplemental topographic surveys, field support for boundary mapping, and monumentation.
And will be supported by:
▪ Mr. Robert Allen and Mr. Anthony Nguyen will also serve as support to our surveying staff and who have experience with field and office work including boundary surveys, right-of-way surveys, topographic surveys, final mapping, plats and legal descriptions. All work will be performed by the Pleasanton office staff located at 4690 Chabot Drive, Suite 200, Pleasanton, CA 94588.
The following SOQ expands on our qualifications, experience and approach. We look forward to discussing our capabilities further with the City. In the meantime, please contact Mr. Alexander Azar at (925) 249-5038 or via email at [email protected] if you have any questions or need additional information.
Sincerely,
Ruggeri-Jensen-Azar
Alexander Azar, PE Scott Shortlidge, PLS
Principal-in-Charge Principal
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B. Subconsultant
All scope of survey and related services as outlined in the RFQ will be performed by in-house office and/or field staff, except for the following subconsultant, whom we have worked with in the past 20 plus years on many successful projects:
Consultant Name: Portion of Work:
Tetra Tech, Inc.
Thomas Loecherbach
1999 Harrison Street, Suite 500
Oakland, CA 94612
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Aerial Photogrammetry
REQUEST FOR QUALIFICATIONS
LAND SURVEYING SERVICES
Page | 3
C. Submittal Approach
1. Firm Qualifications
a. Firm Background
Ruggeri-Jensen-Azar (RJA), a California corporation established in 1995 with a staff of 19. Today, 30 years later, RJA has a staff of 70 employees comprised of 20 professional civil engineers and 4 licensed land surveyors and 6 field survey crews supported by project engineers, office survey technicians, AutoCAD technicians, land planners, and administrative staff in three office locations in the cities of Pleasanton, Gilroy and Rocklin.
The work for this contract will be performed by the Pleasanton office located at 4690 Chabot Drive, Suite 200, Pleasanton, CA 94588. Travel time will be per the attached Rate and Expense Schedules attached in the Appendix for performing the scope of work under each proposal for this contract. No separate travel time is proposed.
With our unparalleled design and surveying experience and vast resources of staffing support, RJA will be able to act as an extension of City staff and provide an unmatched level of response to various and simultaneous requests as may be required for this assignment and provide the necessary survey-related support expeditiously for all City projects with state-of-the-art surveying equipment and software.
Our survey toolbox used to measure and document field work includes Trimble and Leica Robotic Total Stations, Trimble and Leica GNSS Receivers, and Trimble and Leica Digital Leveling equipment. We utilize Trimble Business Center, Leica Infinity, Carlson Survey, Star-Net Adjustment and Civil 3D 2019 to review, reduce, anodize and complete the multiple survey work products we provide. We also sponsor two Leica Smart-Net GNSS received stations. One is located on our building in Pleasanton and the other is on our building in Gilroy. As a result, we are able to serve our clients ACROSS THE Bay Area, including areas within the City of Brentwood, with real time, quality geodetic positions as a subscriber to Leica's Smart-Net nationwide GNSS system.
As mentioned in the cover letter, RJA has been providing similar survey related services to a number of agencies with multi-year renewal contracts, including:
▪ City of Livermore – Since 7/2015
▪ City of San Carlos – Since 6/2016
▪ City of San Ramon – Since 11/2017
▪ City of Belmont – Since 2019
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• Supplemental Topographic
Surveys
• Aerial Topographic Survey
• Field Surveys
• Boundary Surveys
• Control Surveys
• High Precision GPS Surveys
• GPS Right-of-Way Surveys
• As-Built Surveys
• State Right-of-Way Surveys
• Tree Surveys
• Construction Staking
• Monumentation
• Construction Support
• Locating Property Corners
In addition to the above-mentioned agencies, thru other on-call contracts, RJA has had multiyear renewal contracts, and has performed similar survey related services for many cities, counties and regional agencies. A representative list of the agencies includes:
Alameda County:
• City of Alameda
• City of Dublin
• City of Hayward
• City of Livermore
• City of Newark
• City of Pleasanton
• City of San Leandro
• City of Union City
San Joaquin County:
• City of Tracy
Napa County:
▪ City of American Canyon
Contra Costa County:
• City of Brentwood
• City of Hercules
• City of Lafayette
• City of Oakley
• City of Orinda
• City of Pittsburg
• City of Pleasant Hill
• City of San Pablo
• City of San Ramon
• City of Walnut Creek
• Contra Costa County
• Town of Danville
San Mateo County:
• City of Belmont
• City of Half Moon Bay
• Town of Hillsborough
• City of Millbrae
• City of San Carlos
• City of San Mateo
Santa Clara County:
• City of Campbell
• City of Gilroy
• City of Los Altos
• City of Sunnyvale
Special Districts:
• Alameda County Transportation
Improvement Authority
• Central Contra Costa Sanitary
District
• Contra Costa Transportation
Authority
• County of Alameda
• County of San Mateo
• Dublin San Ramon Services District
• East Bay Regional Park District
• Santa Clara Valley Water District
The specialized expertise RJA has successfully delivered to our Clients includes:
▪ Acting City Land Surveyor
▪ On-Call Surveying Services
▪ Caltrans State Right-of-Way Work
▪ ALTA Surveys
▪ Annexation Processing with LAFCO
and Annexation Maps
▪ Corner Records
▪ Plats & Legal Descriptions
▪ Boundary Resolutions
▪ Record of Survey
▪ Review or Preparation of
Final/Parcel Maps
▪ Subdivision Map Act
▪ Right-of-Way Maps
▪ Topographic Mapping
▪ Lot Line Adjustments/Lot Mergers
▪ Review of Title Reports
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b. Staffing
The organization of the proposed staff and subconsultant is delineated on the organization chart below for reference. All of the key personnel listed below are available to provide the support on an as-needed basis to process the City requests expeditiously and efficiently with the support of the engineers and AutoCAD technicians.
Field Survey Crew
Philip Escovedo, Party Chief
Dan Fulks, Party Chief
Darren Hatch, Party Chief
Sean Rice, Party Chief
Mike Sutherland, Party Chief
Chris Wilcox, Party Chief
Mr. Vatsal Patel
Engineering Department
Alexander Azar, PE
Sr. Project Manager
Primary Contact
Aerial Subconsultant
Thomas Loecherbach, Ph.D., CP
Tetra Tech, Inc.
Surveying and AutoCAD
Technical Support
Robert Allen
Anthony Nguyen
Office Related Survey
Documents and Construction
Staking
Zachary Schwarz, PLS
Sr. Project Manager/Field Survey Manager
Scott Shortlidge, PLS
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2. Project Team
As shown on the organization chart on the previous page, RJA has assembled a team to staff this contract. Our Sr. Project Manager, Mr. Scott Shortlidge, who will be supported by a licensed land surveyors and 6 field survey crews and supporting engineers and AutoCAD technicians to ensure requests are met in a timely manner. We have assembled this team because we know based on past and current experience that on-call assignments could be fluid, and we need to be able to “react” quickly in many instances. With these vast resources, RJA will be able to provide the level of support we believe the City would expect under this on-call contract. Summarized below is a brief highlight of the experience and qualifications of the key survey staff for this contract: Full resumes of key personnel can be found in the Appendix.
➢ Scott Shortlidge, PLS – Principal / Senior Project Manager • 36 years of experience in all areas of field and office land surveying. • Management experience with on-call contracts for local municipalities. • Current City Surveyor for City of Brentwood.
• Thoroughly knowledgeable of the Professional Land Surveyor’s Act, Subdivision Map Act, Caltrans and LAPM.
• Extensive experience with Caltrans and State right of way. ➢ Zach Schwarz, PLS – Survey Support
• A licensed land survey with over 10 years of experience in land surveying services. • Knowledgeable on planning and coordination of aerial flight control network for aerial topography consultant.
• Extensive field and office experience including resolving property boundaries, parcel maps, final maps, boundary surveys, right-of-way surveys, final mapping, lot line adjustments, plats and legal descriptions, and construction staking. ➢ Robert Allen – Survey Support
• More than 12 years of experience in land surveying services. • Experience includes subdivision maps, parcel maps and final maps, topographic and boundary surveys, corner records, monumentation, construction staking, ➢ Anthony Nguyen – Survey Support
• More than 10 years of experience in land surveying services. • Experience includes topographic surveys, final mapping, ALTA surveys, plats and legal descriptions, AutoCAD drafting/support, and various survey exhibits. ➢ Thomas Loecherbach, Ph.D., CP – Aerial Photogrammetry • 30 years of professional experience in photogrammetry and remote sensing. • Key areas of expertise include photogrammetry, airborne LiDAR, Mobile Mapping; Aerial triangulation, DTM generation, planimetric and topographic mapping, Orthorectification, GIS; Software packages including Inpho / Trimble, Terrasolid, LP360, ESRI, GlobalMapper, Pix4dMapper, and Civil3.
➢ Field Survey – Total of 6 Crews
• Phil Escovedo – 22 years of experience
• Dan Fulks – 25 years of experience
• Daren Hatch – 25 years of experience
• Sean Rice– 12 years of experience
• Mike Sutherland – 20 years of experience
• Chris Wilcox - 16 years of experience
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3. Project Experience
We have outlined below similar projects that RJA has engaged with other agencies for your reference.
On-Call Engineering and Surveying Services, City of Livermore RJA has been providing on-call engineering and surveying services for a variety of task orders for this multiple year agreement with the City since 2015. The services have included:
▪ Topographic survey and base maps for design purposes. ▪ Establish field survey controls.
▪ Field survey existing streets, curb to curb, edge of pavement, back of sidewalk, lip of gutter, manhole rims, utility inverts and trees.
▪ Pothole and survey existing utilities.
▪ Provisions of title reports.
▪ Work with title companies to perform street search.
▪ Provide As-built Survey for CIP Projects.
▪ Prepare an AutoCAD generated topographic and boundary map for design purposes. ▪ Establish street right of way.
▪ Prepare plats & legal descriptions.
▪ Prepare final map.
▪ Prepare lot line adjustment map.
▪ Review survey documents.
▪ Construction staking as requested.
Client: City of Livermore
Contact: Mr. Joel Waxdeck, PE, Sr. Civil Engineer
Telephone/Email: (925) 960-4511 / [email protected] Project Duration: 2015-2026
Est. Project Amount: $2,400,000
Project Team: Scott Shortlidge, Zachary Schwarz, Anthony Nguyen On-Call Engineering & Surveying Services, City of San Ramon RJA has been providing ongoing engineering and surveying services to the City of San Ramon for capital improvement projects and miscellaneous engineering and surveying assignments since 2017. The services included:
▪ Topographic and utility survey for design base maps.
▪ Preparation of Plan Line Study, design surveys and franchise utility location plans for the widening on Crow Canyon Road
▪ Prepared PS&E, construction staking and topographic surveys for sidewalk improvements and new storm and sewer connections for ABC Pet Clinic
▪ Performed preliminary design, utilities analysis, design surveys, base map preparation and field survey/ROW determination for the Purdue Road Widening Study. ▪ Designed drainage improvements and performed field surveys for Foster Home Farms historical site.
▪ PS&E, design and utility location surveys as part of improvements to approximately 2 miles of Bollinger Canyon Road.
▪ Design surveys and ROW determinations for Bollinger Canyon Road Phase 5. ▪ Construction staking for miscellaneous projects.
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Client: City of San Ramon
Contact: Mr. Roderick Wui, PE, City Engineer /
Telephone/Email: (925) 973-2686 / [email protected]
Project Duration: 2009-2025
Est. Project Amount: $600,000 (as of 3/25) / $2,000,000 Project Team: Scott Shortlidge, Zachary Schwarz, Anthony Nguyen On-Call Engineering and Surveying Services, City of Belmont RJA is currently providing on-call engineering and surveying services for development applications reviews for the City of Belmont since 2019. The services include:
▪ Review of entitlement submittal applications for various private development projects, including podium style developments, 4-story condominium with underground garages, as well as single family residential development.
▪ Advise City of technical issues and completeness of applications. ▪ Review Tentative Maps.
▪ Prepare Draft Conditions of Approval.
▪ Review pre-application submittals and provide initial feedback for the submittal to the City and applicant.
▪ Review SB330 submittal application to expedite review process. ▪ Review public roadway improvement plans for compliance with City standards. ▪ Review drainage and/or sewer calculations and studies. ▪ Review C.3 storm water compliance for treatment and hydromodification storage. ▪ Review building permit submittal drawings and related materials. ▪ Review grading plans submittal, geotechnical recommendations and remedial grading plans. ▪ Review final maps for conformance with Subdivision Map Act, closure calculations, title reports and related record documents.
▪ Review lot merger/lot line adjustment documents, plats and legal descriptions. ▪ Review street vacation on easement dedication plats and legal descriptions. ▪ Assist the City Engineer to coordinate review with Developer’s engineers and the applicant.
Client: City of Belmont
Contact: Ms. Bozhena Palatnik, PE
Telephone/Email: (650) 595-7463 / [email protected] Project Duration 2014-2027
Est. Project Amount: $100,000
Project Team: Alexander Azar, Scott Shortlidge, Robert Allen On-Call Surveying Services, City of San Carlos
RJA is currently providing on-call engineering services to the City of San Carlos in a multiple year contract beginning in 2016 that has been extended numerous times through 2025. The services include:
▪ Review Final maps for conformance with City Standards and Subdivision Map Act ▪ Review survey related documents submitted for private developments ▪ Review Title Reports
▪ Review Tentative Maps
▪ Review private development site improvement plans
▪ Review public street improvement plans
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▪ Establish Conditions of Approval with City
▪ Provide advice and consultation to City Engineer
▪ Assist City Engineer to coordinate review with developer’s Engineers and the applicants.
Client: City of San Carlos
Contact: Ms. Grace Le, PE, City Engineer
Telephone / Email: (650) 802-4201 / [email protected] Project Duration: 2016-2026
Est. Project Amount: $350,000
Project Team: Alexander Azar, Scott Shortlidge, Robert Allen On-Call Surveying Services, City of Union City
RJA is currently providing on-call engineering and development applications reviews for the City of Union City since 2021. The services include:
▪ Review various entitlement applications and submittals, including but not limited to design review, conditional use permits and site development plans. ▪ Review Tentative Maps and prepare Draft Conditions of Approval. ▪ Review private development site improvement plans.
▪ Review public street improvement plans.
▪ Review C.3 storm water compliance and C.3/C.6 checklists. ▪ Review hydrology/hydraulic calculations and detention storage volume calculations. ▪ Review drainage and/or sewer studies.
▪ Review Final maps for conformance with City Standards and Subdivision Map Act. ▪ Review survey related documents submitted for private developments including but not limited to street vacation, lot line adjustment, easement plats and legal descriptions. ▪ Consulting City Surveyor signing Final Maps.
▪ Review Title Reports.
▪ Coordination with planning, building and fire departments during review process. ▪ Provide advice and consultation to City Engineer.
▪ Assist City engineer to coordinate review with developer’s Engineers and the applicants.
Client: City of Union City
Contact: Mr. Farooq Azim, City Engineer
Telephone/Email: (510) 675-5368 / [email protected] Project Duration: 2021-2026
Est. Project Amount: $64,000
Project Team: Scott Shortlidge, Zachary Schwarz, Anthony Nguyen DRAFT
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4. Project Approach
a. Overall Project Approach
A key element in RJA’s success providing similar services to agencies has been its ability to:
1. Respond quickly to an agency’s requests.
2. Develop a clear scope of work, timeline, budget and deliverables.
3. Prepare a good quality work product.
4. Meet client’s deadlines without sacrificing the quality of the work product.
5. Meet project budgets.
6. Provide proactive coordination and communication with clients throughout the duration of work.
7. Advise client on issues and offer solutions.
RJA is committed to working with City staff to process requests for services in an expeditious manner.
One of the reasons for our success with other on-call contracts with multi-year renewals is our unparalleled response time with Clients. RJA’s methodology for processing requests is straightforward and will allow for efficient responses to City staff. We understand the nature of on-call services can be fluid. Urgent or emergency requests may occur in addition to the “normal” requests. We propose to approach the City’s requests as follows:
RJA will respond immediately or within 2-4 hours (according to the nature of the emergency request) upon receiving the emergency request and follow up with a fee proposal within 24 working hours.
RJA will respond immediately or within the same day (according to the nature of the emergency request) upon receiving the urgent request and follow up with a fee proposal within 24 working hours.
RJA will prepare a written proposal within 2 working days for “normal” non-emergency or non-urgent requests. The written proposal will include a scope of services, estimate of anticipated costs and anticipated schedule for approval.
Further, to facilitate our response time, we propose all requests will be directed to our primary contact, Mr. Alexander Azar. With the depth of staff resources we allocated for this assignment, the Sr. Project Manager will be able to process the City request efficiently and simultaneously if multiple resources are received, and work with the available staffing immediately to respond to the City. As noted, this approach has enabled our team to provide a matched level of services expected from our Clients.
Emergency Requests
Urgent Requests
“Normal” Requests
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Management Approach
“Hands On Management” has always been RJA’s management philosophy. As mentioned in the cover letter, senior level project manager, Mr. Azar and Mr. Shortlidge will be “in the trenches” managing, assisting, and overseeing as well as preparing technical design and reviews, schedule, and budget ensuring the project team is fully committed to delivery of the projects in a timely manner and meeting City’s expectations and promised deadlines. Mr. Azar and Mr. Shortlidge will also make sure project managers assigned to the projects are keeping the City staff apprised of key issues that need resolution and provide suggested solutions and if needed, meet the project applicant and his/her consultant teams to reconcile and solve key issues.
“One Single Point of Contact.” All initial requests will be directed to Mr. Azar first regardless nature of the requests. This allows Mr. Azar to be involved with tracking and managing all requests more efficiently and follow up internally to ensure delivery is met.
Quality Assurance
RJA’s quality control starts at the task scoping, budgeting, and scheduling phase. It happens again during the project assignment phase with assigned staff. It continues to a daily basis when the various staff members assigned to the project will check each other’s work. QA/QC takes place again prior to any submittal to the reviewing agency. The Sr. Project Manager, or senior level staff, will perform an independent review of the documents being prepared. The QA/QC activity will be a budgeted work plan element for every submittal and deliverable. QA/QC requirements are equally enforced on all subconsultants’ work.
Keys to producing a quality project include pursuing the work as an extension of City staff with an aggressive and proactive approach to coordinate and communicate project challenges and issues at preliminary design phase, seek solutions collaboratively with our Clients, identifying potential costs impacts, and accept responsibility and ownership of the project. The extent and amount of Quality Control can be adjusted to correspond to the complexity and size of an individual project, and to accommodate the needs of the City.
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b. Scope of Work
The tasks listed below represent standard deliverables typically associated with surveying services as outlined in the City’s RFQ, Attachment A– Scope of Services. Adherence to these practices will ensure accurate and reliable survey results.
Control Surveys Topographic Surveys Right of Way Surveys Construction Surveys Mapping ▪ Determine horizontal and
vertical positions on
requested work structure.
▪ Determine horizontal and
vertical positions on flight
markers in accordance
with the City GPS grid
system and benchmark
valves.
▪ Perform GPS Surveys
requested.
▪ Perform level surveys as
required.
▪ Prepare topographic
survey base maps.
▪ Perform street cross
sections
▪ Perform underground
utility location surveys.
▪ Perform monitoring
surveys.
▪ Perform earthwork volume
calculations.
▪ Reset survey monuments.
▪ Prepare corner records
filed with County Surveyor.
▪ Perform Right-of-Way/
boundary surveys.
▪ Review Title Reports.
▪ Meet with City staff for
technical input.
▪ Prepare plan line right of
way study mapping.
▪ Perform construction
staking.
▪ Set rough grade and
finished grade stakes.
▪ Perform building layout
with offset stakings.
▪ Prepare cut sheets as
required.
▪ Perform pothole surveys.
▪ Prepare legal descriptions.
▪ Prepare plats as required.
▪ Prepare lot line
adjustments and parcel
mapping as required.
▪ Provide technical survey
reviews for lot line
adjustments, lot meters,
parcel and subdivision
mapping easement deeds.
▪ Provide other technical
survey support as
requested.
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5. Quality of Work
Enclosed on the following page is a sample “11x17” drawing for a roadway widening project, including curb, gutter, sidewalk, driveway, improvements and pavement widening, grind and overlay as well as drainage improvements, and conform to existing improvements along properties.
RJA field survey existing improvements, include but not limited to, curb, sidewalk, curb ramps, AC pavement, driveways, fences, trees, mailboxes, edge of planting, hardscape, landscape elements, utility poles, manholes, valves, storm water inlets, USA markings, researched and obtained wet and dry utilities (electric, gas, telephone and CATV) base maps from affected agencies.
Based on the field data collected and utility base maps obtained, RJA prepares an AutoCAD generated base map showing above-ground features and underground utilities for design and plan preparation purposes. The AutoCAD standards used is based on the RJA “CAD Standard Guidebook, dated November 19, 2019 Version, CAD Civil 3D” for AutoCAD 2018 Software. The AutoCAD Standard features used to generate the base map include but not limited to:
▪ Text Style –
➢ Naming Convention: RJA uses 3 different fonts (simplex.shx, helvbold.shx, shadow.shx) ➢ Text Size –Standard text size will have a minimum text size of 0.1” ➢ Dimension Styles –Dimension labels will have an arrow size of 0.1”, extension line extension of 0.18”
▪ Line Types –
➢ Line Types –RJA uses the continuous linetype for the topographic background, hidden for existing easements, hidden2 for existing utilities, property2 for boundary linework, and phantom2 for right of way linework
➢ Lineweight-RJA uses a variety of different lineweights that are assigned based on the layer.
Majority of topographic background linework will be 0.35mm with 35% screen, existing major contours and buildings will be 0.60mm with 30% screen, boundary linework will
0.80mm, and right of way will be 0.70mm .
➢ Layers –The layer naming convention will follow the recommendations set forth in American Institute of Architects CAD Layer Guidelines. A copy of the RJA CAD standard can be provided to show layering naming convention used that would also show the line type and weight assigned to each layer.
▪ Borders –
RJA will use a standard sheet size of 24”x36”(ANSI D) with 1” border when preparing exhibits and 8.5”x11”(ANSI A) for legal documents
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D. Agreement Provisions
If awarded this contract, RJA is prepared to sign the sample Professional Services Agreement, Attachment B, attached in the RFQ with no exceptions taken.
E. Conflict of Interest
RJA does not have any current or perceived conflicts of interest that may affect the proposed work.
F. Appendix
Resumes of key staff, Rate and Expense Schedules, and Sample Work Products exhibits are included in the appendix for reference:
▪ Resumes of Key Personnel
▪ Rate and Expense Schedules
▪ Sample of Work Products:
- Corner Record
- Topographic Map
- Existing Conditions Plan
- Annexation Map
- Plat & Legal Description
- Record of Survey
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Appendix
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❖ Resumes of Key Personnel
REQUEST FOR QUALIFICATIONS
LAND SURVEYING SERVICES
Alexander Azar, PE
Role: Principal-in-Charge
Mr. Azar has 14 years of experience in civil engineering design, preparation of plans, specifications and estimates (PS&E) for water, sewer and storm drainage facilities, roadways, parking lots, Improvement plans, signing and striping plans, traffic control plans, cross sections, erosion and sediment control plans and grading design. He also has expertise in hydraulic and hydrologic calculations, cost estimating, bidding and construction support. His projects include public streets, utilities and associated infrastructure for municipal, residential, commercial and institutional site improvements. Mr. Azar also has experience in coordinating with Cities, utilities companies, special districts and private developers for various technical issues and project deliverables. He has expertise in the implementation of C.3 stormwater requirements, hydromodification storage, storm water measurements and SWPPP requirements.
REGISTRATION:
2016, Professional Engineer,
California No. 87006
EDUCATION:
B.S., 2011, Civil Engineering,
California State University, San
Jose
RELEVANT EXPERIENCE:
Tracy Hills Drive, Tracy
▪ Preparation of entitlement, demolition, grading and improvement plans for 1.9 miles of backbone road for the single family residential development ▪ Coordinated and executed solutions using City of Tracy standards with City of Tracy Public Works staff.
▪ Design of water, sewer storm drain utilities and roadway improvements per City standards
▪ Topographic mapping and boundary surveys.
▪ Preparation of storm water management plans and hydrology calculations.
Corral Hollow Road, Tracy
▪ Preparation of entitlement, grading and improvement plans for the 10,000’ widening of existing public road
▪ Coordinated and executed solutions using City of Tracy standards with City of Tracy Public Works staff.
▪ Design of water, sewer storm drain utilities and roadway improvements per City standards
▪ Topographic mapping and boundary surveys.
▪ Preparation of storm water management plans and hydrology calculations Dublin Boulevard Widening, Dublin
▪ Design and preparation of PS&E to widen Dublin Blvd to City General Plan ultimate width and to add exclusive right turn lanes in accordance with mitigation measures requirements.
▪ As-built topographic survey and mapping to identify existing conditions and constraints.
▪ Coordinate with surveyor to establish existing street right of way. ▪ Prepare PS&E’s for drainage, asphalt pavement, curb, gutter, sidewalk improvements, relocation and/or extension of underground utilities. ▪ Coordinate with joint trench consultant to relocate existing PG&E and telephone facilities.
▪ Design storm water treatment to meet C.3 stormwater management requirements.
▪ Prepare signing and striping plans and coordinate with traffic consultant for preparation of traffic signal plans.
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Scarlett Drive Extension, Dublin
▪ Coordinate with surveyor to establish right of way and property ownership, and the City to obtain necessary right of way form property owners to extend Scarlett Drive between Dougherty Road and Dublin Boulevard. ▪ Prepare precise plan line based on City Specific Plan ultimate lanes configuration and coordinate with the City traffic engineer and the developer for final precise line approval.
▪ Provide engineering support to project biological consultant to process and obtain regulatory permit approval.
▪ Prepare PS&E for roadway, curb, gutter, sidewalk, median, traffic signal improvements and utility extension.
▪ Prepare C.3 hydromodification and stormwater treatment design. ▪ Prepare complete street design to enhance pedestrian and bicyclist circulation and connectivity.
Boulevard Development, Dublin
▪ Preparation of entitlement demolition, grading and improvement plans for the redevelopment of 189+/- acres of existing army land into a new 24 neighborhood residential development with a 30 acre community park. ▪ Design of water, sewer, storm drain utilities and backbone road improvements per city standards.
▪ Topographic mapping and boundary surveys.
▪ Offsite frontage street improvements and road widening. ▪ Preparation of storm water management plans and hydrology calculations ▪ Coordinate with surveyor to establish right of way and property ownership, and the City to obtain necessary right of way form property owners to extend Scarlett Drive between Dougherty Road and Dublin Boulevard. ▪ Prepare precise plan line based on City Specific Plan ultimate lanes configuration & coordinate with the City traffic engineer & the developer for final precise line approval.
▪ Provide engineering support to project biological consultant to process and obtain regulatory permit approval.
▪ Prepare PS&E for roadway, curb, gutter, sidewalk, median, traffic signal improvements and utility extension.
▪ Prepare C.3 hydromodification and stormwater treatment design. ▪ Prepare complete street design to enhance pedestrian and bicyclist circulation and connectivity.
Boulevard Development, as a part of this 1,700± Unit Residential Redevelopment in Camp Parks Army Base, Dublin
▪ Design and preparation of PS&E to widen Dublin Blvd to City General Plan ultimate width and to add exclusive right turn lanes in accordance with mitigation measures requirements.
▪ As-built topographic survey and mapping to identify existing conditions and constraints.
▪ Coordinate with surveyor to establish existing street right of way. ▪ Prepare PS&E’s for drainage, asphalt pavement, curb, gutter, sidewalk improvements, relocation and/or extension of underground utilities. ▪ Coordinate with joint trench consultant to relocate existing PG&E and telephone facilities.
▪ Design storm water treatment to meet C.3 stormwater management requirements.
▪ Prepare signing and striping plans and coordinate with traffic consultant for preparation of traffic signal plans.
▪ Provide construction support to the City and contractor.
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Scott Shortlidge, PLS
Role: Sr. Project Manager/Field Survey Manager
Mr. Shortlidge has over 40 years of experience in providing all areas of field and office surveying services for municipalities and private sector land development clients. He has specialized expertise in managing surveying and mapping projects including directing and computing GPS networks; establishing local and state right-of-way and/or property lines; preparation of plats and legal descriptions; preparation of surveyrelated documents, including record of survey, corner records for monumentation, lot line adjustments, and annexation documents; review of title reports and title-related issues; interpretation of the Subdivision Map Act at it relates to Map reviews; and preparation of Final and Parcel Maps. As the Acting City Surveyor, Mr.
Shortlidge has reviewed and signed Final Maps and other survey-related documents on behalf of the City. He is experienced in managing surveying and mapping products including hard copy, appraisal, and record right-of-way mapping for Caltrans.
REGISTRATION:
1990, Professional Land
Surveyor, California No. 6441
EDUCATION:
Austin Community College
(Surveying and Engineering)
Texas A&M University
(Surveying and Engineering)
RELEVANT EXPERIENCE:
On-Call Surveying Services, City of Livermore
▪ Title Review, grant deed preparation and plats & legal descriptions for parcel merger and park easements for downtown redevelopment.
▪ Review and prepare survey related documents supporting CIP projects. ▪ Prepared supplemental topo for Arroyo Mocho Creek.
▪ Prepared supplemental and topographic survey for CIP projects.
On-Call Survey and Mapping Services, City of San Ramon
▪ Project Manager for this multi-year on-call contract with the City of San Ramon.
▪ Review and prepare right-of-way survey for Bollinger Canyon Plan Line Study update.
▪ Final mapping for City Center Developments.
▪ Review and prepare survey related documents supporting CIPs. ▪ City Center Map review.
▪ Collector Street Flashing Lights Crosswalk projects.
On-Call Surveying Services, City of Brentwood
▪ Provide ongoing survey support for Public Works Department as well as City Manager’s office.
▪ Review and preparation of right of way dedication associated with development parcels.
▪ Review and preparation of plats and legal descriptions for easement dedication.
On-Call Surveying Services, City of San Carlos
▪ Acting City Surveyor.
▪ Review of title reports, grant deeds, plats and legal descriptions. ▪ Review of final maps for private developments.
▪ Review survey related documents for private development applications.
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Zachary Schwarz, PLS
Role: Survey Support
Mr. Schwarz has over 10 years of experience providing professional land surveying services for public works and private sector clients, as well as field experience as a Party Chief. His experience includes preparation of legal descriptions, maps and exhibits, resolving property boundaries, develop and adjust control networks, and archive and process field data. Mr. Schwarz has been responsible for understanding civil improvement plans, planning and coordination of aerial flight control network for aerial topography consultant and supplemental topographic surveys, field support for boundary mapping, monumentation, and ALTA’s.
Construction staking at various stages of development, rough and fine grading, underground utilities, building layout, and final monumentation.
REGISTRATION:
2021, Professional Land
Surveyor, California No. 9626
RELEVANT EXPERIENCE:
Various Land Survey Services for Public and Private Sectors ▪ Responsible for researching and interpreting land rights in connection with PG&E gas and electric transmission projects.
▪ Obtaining the necessary right-of-way for improvements. ▪ Coordination with other public agencies, consultants, and developers to determine if additional land rights would be necessary for various projects. ▪ Managing client contracts and agreements.
▪ Responsible for managing a team of 20 internal employees and external contractors in delivering surveying and mapping products to various business partners.
▪ Responsible for preparing legal descriptions, maps and exhibits for proposed PG&E facilities. Supporting project surveyors in responsible charge by preparing mapping related land documents.
▪ Communicating with business partners and customers throughout the project lifecycle.
▪ Performed field work as Party Chief to obtain necessary data to produce mapping and other related land documents in support of projects. ▪ Support survey crews working in the field by providing project specific scope and standards.
▪ Leading a survey crew as a Party Chief. Responsible for interpreting and understanding civil improvement plans
▪ Planning and coordination of aerial flight control network for aerial topography consultant and supplemental topographic surveys, field support for boundary mapping, monumentation, and ALTA’s. ▪ Construction staking at various stages of development, rough and fine grading, underground utilities, building layout, and final monumentation. ▪ Under the direction of a senior survey staff, aided in the production of plats and legal descriptions and observation of the process for the acceptance and recordation of easements.
▪ Trained as a direct shadow of the licensed surveyor to resolve the property boundaries, develop, and adjust control networks, and archive and process field data.
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EDUCATION
Ph.D., Photogrammetry,
Institute of Photogrammetry,
University of Bonn, Germany,
1998
M.S., Geodesy and Land
Surveying, University of Bonn,
Germany, 1990
AREA OF EXPERTISE
Photogrammetry, airborne
LiDAR, Mobile Mapping;
Aerial triangulation, DTM
generation, planimetric and
topographic mapping,
Orthorectification, GIS;
Software packages including
Inpho / Trimble, Terrasolid,
LP360, ESRI, GlobalMapper,
Pix4dMapper, Civil3d
TRAINING/CERTIFICATIONS
Certified Photogrammetrist,
ASPRS – #R1306 (certified in
2006, expires Aug 31, 2026)
GIS and Remote Sensing
course work, San Francisco
State University, 2000
OFFICE LOCATION
CES Oakland, CA
YEARS OF EXPERIENCE
30 YEARS WITH FIRM
16 Thomas Loecherbach, Ph.D., CP
Geomatics Director
EXPERIENCE SUMMARY
Dr. Loecherbach’s education is in geodesy and land surveying with emphasis in photogrammetry and adjustment theory. He has 30 years of professional experience in private photogrammetric practice in the U.S. plus five years at university level prior to that. He has been continuously involved in photogrammetry and remote sensing since 1985. Throughout his career he has been instrumental in implementing airborne GPS and INS technology, digital camera systems and other technologies into the mapping workflow.
During this time he has managed the technical aspects of hundreds of projects for a wide range of customers. For daily production he developed software tools, established guidelines and streamlined production workflows. As Geomatics Director, he oversees all technical project specifications.
He has also taught classes on photogrammetry, digital image processing and remote sensing to graduate students and professionals and worked on the transitioning of graduate level teaching from analytical photogrammetry to digital photogrammetry and image processing.
RELEVANT EXPERIENCE
Amelia County VA (2024). Tetra Tech acquired 4-band aerial imagery and high density airborne LiDAR for a 1127 acre site in Amelia County in Virginia.
Mr. Loecherbach managed the project and provided the data to the Glen Allen office of Tetra Tech. Deliverables included a DEM and a DSM at 1-foot grid spacing, an orthomosaic, and a surface in xml format.
Navajo Nation – Abandoned Uranium Mines, Aerial LiDAR and Imagery – RAES 2 (2024). Tetra Tech was contracted by the U.S. Environmental Protection Agency under the Response, Assessment, and Evaluation Services (RAES 2) contract to prepare aerial LiDAR and imagery for the Northern Agency Tronox Abandoned Uranium Mines. LiDAR and imagery were collected in 2024 for an area of about 55 square miles. The RAES 2 project was a follow-up project to the RAES 1 project in 2019. In 2019 LiDAR and imagery was collected for an area of about 12.5 square miles. For the data acquisition (flight), Tetra Tech subcontracted with Keystone Aerial Surveys, a Vexcel company. Ground control survey was conducted by RAES Team subcontractor iiná bá, Inc. out of Farmington, New Mexico. The image data was acquired on October 02, 2024. The LiDAR data was acquired on October 03, 07 and 08, 2024. The data was then processed by Tetra Tech’s Geomatics Team. Deliverables included natural color (RGB) and color infrared (CIR) orthoimagery, classified LiDAR point cloud data, a digital elevation model (DEM), a digital surface model (DSM), vegetation mapping in vector (polygon) and raster (grid) format as well as metadata. Mr. Loecherbach managed both projects.
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REQUEST FOR QUALIFICATIONS
LAND SURVEYING SERVICES
USGS Arizona North-Central, Airborne LiDAR Processing (2024). Through Sanborn Geospatial’s USGS Geospatial Products and Services Contract, Tetra Tech performed LiDAR data processing for 2,628 square miles of area in Arizona. The work was completed from July 2024 to October 2024. Sanborn provided Tetra Tech calibrated LiDAR tiles for Tetra Tech to process and deliver final QL2 LiDAR tiles for two large areas, working units 1 and 2. Tasks included LiDAR classification processing and manual editing of LiDAR points in accordance with the USGS LiDAR Base Specification. Tetra Tech digitized and delivered 3D breaklines for hydro features. Tetra Tech then used the 3D hydro breaklines and final classified ‘class 2’ points to create a hydroflattened DEM. Other deliverables included Maximum Surface Height Rasters (MSHR), Intensity Images, and Swath Separation Images. Mr. Loecherbach managed the production.
UAS Landfill monitoring (2021, 2022, 2023,2024). In collaboration with Tetra Tech SWE in Green Bay WI, Mr. Loecherbach has processed the UAS (unmanned aerial system) imagery for over a dozen landfill sites across 6 states in the northern Mid-West. The deliverables include an image derived point cloud, a Civil3D surface with two-foot contours, and an orthophoto. The turn-around time for the processing is around one to three days.
USGS 3DEP Program, Montana (2023). As a subcontractor to Axis Geospatial, Mr. Loecherbach has managed the QC and processing of 5,500 square miles of LiDAR collected of the state of Montana for the USGS 3DEP program.
Marathon Pipeline (2023). Under contract with Marathon Petroleum, Tetra Tech acquired LiDAR data and aerial imagery along a 1,280 mile long and 400 foot ide corridor across 5 states. Mr. Loecherbach managed the LiDAR point cloud processing and derived products and processed the orthoimagery.
Greenville Solar (2023). As a contractor to ARS engineers Tetra Tech has collected LiDAR data over a 1,000 acre site near Greenville, TX. Mr. Loecherbach prepared planimetric and topographic (1 foot contours) for the site.
Aquatic Riparian Inventory, Tonto National Forest (2022). As a contractor to the USFS Southwestern Region, Tetra Tech acquired high resolution aerial imagery over 217 sites in the Tonto National Forest.
Dr. Loecherbach prepared image derived 3D colorized point clouds, a geodatabase and georeferenced imagery as a deliverable.
Aquatic Riparian Inventory (2021). As a contractor to the USFS Southwestern Region, Tetra Tech acquired high resolution aerial imagery over 184 sites in the Coronado National Forest and for 135 sites in the Santa Fe National Forest. Dr. Loecherbach prepared image derived 3D colorized point clouds and georeferenced imagery as a deliverable.
Historical Aerial Imagery (2020 – 2022). As a contractor to the USFS Southwestern Region, Tetra Tech was tasked to prepare orthomosics of National Forest lands and Grasslands in Arizona and New Mexico.
Dr. Loecherbach performed aerotriangulation, image processing and quality control, using historical aerial imagery collected between 1958 and 1967.
Jemez Campground (2021). As a contractor to the USFS Southwestern Region, Tetra Tech collected aerial imagery and provided photogrammetric mapping in AutoCad format for the Jemez Campground in New Mexico. Dr. Loecherbach performed aerotriangulation and QC.
Landfill mapping (2021, 2022). In partnering with Tetra Tech SWE Dr. Loecherbach is generating civil3d surfaces from drone imagery acquired over about 25 landfills on a quarterly to annual basis.
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REQUEST FOR QUALIFICATIONS
LAND SURVEYING SERVICES
Appendix
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❖ Rate and Expense Schedules
REQUEST FOR QUALIFICATIONS
LAND SURVEYING SERVICES
RATE AND EXPENSE SCHEDULES
(Effective through July 1, 2025 through June 30, 2026)
HOURLY RATE SCHEDULE FOR PROFESSIONAL SERVICES
Classification Rate
Senior Project Manager ......................................................................................................................$300.00 Project Manager....................................................................................................................................285.00 Senior: Engineer, Surveyor, Planner .....................................................................................................271.00 Associate: Engineer, Surveyor, Planner ................................................................................................253.00 Engineer, Surveyor, Planner..................................................................................................................235.00 Assistant: Engineer, Surveyor, Planner.................................................................................................203.00 Senior Technician..................................................................................................................................198.00 Technician .............................................................................................................................................176.00 Assistant Technician..............................................................................................................................152.00 Project Coordinator...............................................................................................................................125.00 Administrative Assistant .......................................................................................................................116.00 Clerical ....................................................................................................................................................81.00 Field Survey Manager ...........................................................................................................................251.00 1-Person Survey Crew...........................................................................................................................231.00 2-Person Survey Crew...........................................................................................................................355.00 3-Person Survey Crew...........................................................................................................................410.00 Principal ................................................................................................................................................315.00 Deposition/Court Appearance .....................................................................rates are available upon request
EXPENSE SCHEDULE
Bond Copy (24"x36")..................................................................................................................... $1.50 each Color/mylar plot (small, medium)................................................................................................ $10.00 each Color/mylar plot (large) ............................................................................................................... $50.00 each Xerox copy...................................................................................................................................... $0.15 each Color xerox copy (8½ x 11 or 11 x 17)............................................................................................ $0.50 each Client-Requested Overtime........................................................................................... Hourly Rate plus 25% All other expenses, including: Actual Cost plus 15%
Delivery Service Travel & Expenses
Outside Reproduction Filing or Permit Fees
Mileage - Auto Conference Call Expenses
Outside Consultants
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REQUEST FOR QUALIFICATIONS
LAND SURVEYING SERVICES
CES Geomatic Technologies Group Rate Sheet 2025-2026
Staff Title Rate 2025 Rate 2026
Ashley, Peter Sr. Project Manager Photogrammetrist $ 188.00 $ 196.00 Babbel, Ben Topobathymetric LiDAR Manager $ 208.00 $ 217.00 Bienkowski, Bret Mobile LiDAR Manager $ 248.00 $ 259.00 Brayley, Daira LiDAR Analyst $ 128.00 $ 133.00
Dove, Riley UAS LiDAR Pilot $ 187.00 $ 195.00
Edmonson, Hunter LiDAR Analyst $ 56.00 $ 58.00
Emmett, Matthew LiDAR Analyst $ 78.00 $ 81.00
Eshelman, Maria LiDAR Analyst $ 105.00 $ 109.00
Franitti, Eric LiDAR Analyst $ 116.00 $ 121.00
Gray, Christina LiDAR Analyst $ 133.00 $ 139.00
Hacker, John Sr. Project Manager Photogrammetrist $ 191.00 $ 199.00 Hernandez, Hernan Survey Technician $ 106.00 $ 111.00
Loecherbach, Thomas Sr. Project Manager Photogrammetrist $ 230.00 $ 240.00 Norr, Tristan Geospatial Analyst $ 69.00 $ 72.00
Rizvi, Baqar LiDAR Calibration Specialist $ 154.00 $ 161.00 Smith, Devin LiDAR Analyst $ 74.00 $ 77.00
Tennent, Brian Photogrammetrist $ 120.00 $ 125.00
Walmsley, Renee Director $ 304.00 $ 317.00
Warren, Caprice Administration $ 151.00 $ 157.00
Wilson, Shawn Mobile LiDAR Manager $ 227.00 $ 237.00
Woolery, Eric Acquisition Manager $ 99.00 $ 103.00
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REQUEST FOR QUALIFICATIONS
LAND SURVEYING SERVICES
Appendix
❖ Sample of Work Products:
• Corner Record
• Aerial Topographic Map
• Annexation Map
• Plat & Legal Description
• Record of Survey
• Street Cross Sections
• Topographic Survey Base Map
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TOPOGRAPHIC SURVEY BASE MAP
CITY COUNCIL AGENDA ITEM NO. D.6
07/01/2025
SUBJECT: Reimbursement Agreement with Meritage Homes for Master Planned Improvements (Subdivision No. 9574, Hanson Lane) DEPARTMENT: Engineering Department
Parks and Recreation Department
STAFF: Allen Baquilar, Director of Engineering
Debra Galey, Senior Management Analyst
Aaron Wanden, Parks Manager
TITLE/RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with Meritage Homes (“Developer”) regarding Subdivision No. 9574, Hanson Lane, located east of Brentwood Boulevard and south of Lone Tree Way.
FISCAL IMPACT
If approved, the total amount of the Reimbursement Agreement of $1,325,002 would be for the cost of the following developer improvements:
The Reimbursement Agreement would reduce the amount of Development Impact Fees (“DIF”) collected from the developer when permits are issued for Park and Trail and Wastewater Development Impact Fee categories, as follows:
Park (1.5 acres) $ 1,243,079
Wastewater 81,923
Total Cost of Reimbursable Improvements $ 1,325,002
Cost of Reimbursable Improvements
CITY COUNCIL AGENDA ITEM NO. D.6
07/01/2025
The developer will be directly reimbursed for any reimbursement balance in excess of the Park and Trail DIF credits available at the time of permit issuance.
The costs associated with the improvements in this reimbursement agreement have been included in the Development Fee Program. Any ongoing maintenance costs associated with improvements subsequently dedicated to the City will be budgeted for in future Operating Budgets.
BACKGROUND
The City Council was scheduled to consider this item at its June 24, 2025 meeting, which was cancelled for lack of a quorum.
Government Code Section 66486 requires a local agency to reimburse a subdivider/developer for the cost of improvements that are in excess of what is required for the subdivision. Government Code Section 66477 also allows agencies to require the dedication of park land or the payment of in-lieu fees. When a developer dedicates excess land and constructs a park, they are eligible for reimbursement for each acre or portion thereof. City of Brentwood Municipal Code Section 16.130.040 identifies a reimbursement agreement with the developer to provide credits against development impact fees collected at building permit issuance when a developer is required to construct a facility or improvements that are determined to have supplemental size, length or capacity over that is required to mitigate the impacts of the development.
Per City of Brentwood Engineering Design Standards, developers are generally required to construct an 8-inch sewer main to convey wastewater away from their project. In this case, however, the project was required to install both 12-inch and 15-inch sewer mains consistent with the Sewer Master Plan, in order to ensure sewer infrastructure supports current needs and future growth.
Development Impact Fee (DIF) Category
Current SingleFamily Fee/Lot Reimbursement
Credit/Lot
Number
of Lots
Total
Reimbursement
Credit
Park and Trail $ 13,076 $ 13,076 94 $ 1,229,185
Wastewater 7,890 872 (a) 94 81,923
1,311,108
Est. amount to be paid directly to the Developer based on current DIF/Lot 13,894 Total Reimbursement $ 1,325,002
(a) Balance of Wastewater DIF will be collected from the Developer upon issuance of building permits.
CITY COUNCIL AGENDA ITEM NO. D.6
07/01/2025
When larger infrastructure is required of a developer, they are able to receive reimbursement for the “up-sized” portion of the infrastructure per the Government Code. This Master Planned or “up-sized” infrastructure is funded through the Development Fee Program, including soft costs such as financing and engineering design, as well as annual inflationary increases; therefore, when these improvements are constructed by a development, they receive credits against the development fees.
The Conditions of Approval for Tentative Subdivision Map No. 9574 required the Developer to make certain Master Plan Facility Improvements as identified in the Sewer Master Plan, in addition to a 1.5 acre park. Per terms of the Agreement, reimbursement will be provided in the form of fee credits applied to park and wastewater development impact fees at the time of building permit issuance.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ALTERNATIVE OPTION(S)
1. Do not approve staff’s recommendation. Not approving staff’s recommendation would not conform to Government Code provisions requiring reimbursement for developers providing “up-sized” infrastructure facilities.
2. Continue the item with direction for staff to return with additional information regarding facilities to be constructed and reimbursed.
ATTACHMENT(S)
1. Previous Action
CITY COUNCIL AGENDA ITEM NO. D.6
07/01/2025
2. Park Exhibit
3. Resolution approving Reimbursement Agreement
4. Reimbursement Agreement
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On October 24, 2023, by Resolution No. 2023-130, the City Council approved Vesting Tentative Subdivision Map No. 9574, consisting of 94 single family lots and park acreage.
City of Brentwood
LLAD No. 24-1 In-Tract Benefit Diagram
MEGANOS RD
LONE TREE WY
РParcel D
O
RIVAS DR
MEGANOS RD
Parcel C
CATERPILLAR LN
BLOOMFIELD WY
VICEROY WY
HANSON LN
Parcel A
Parcel B
300
Feet
B-4
Legend
LLAD 24-1 Boundary
Parcel Lines
Citywide Parks Improvement
Citywide Trail Improvement
Proposed Streetlights -Proposed Masonry Walls
AND ASSOCIATES
MEGANOS ROAD LOT 5 VICEROY WAY CATERPILLAR LANE
BLOOMFIELD
WAY PARCEL C PARCEL A LOT 60 PLAN 4 LOT 61 LOT 59 CONSTRUCTION CALLOUT PLAN KEY MAP N.T.S. MEGANOS ROAD MEGANOS ROAD BLOOMFIELD WAY CATERPILLAR LN.
LONE TREE WAY
VICEROY WAY
HANSON LANE ADMIRAL
SWALLOWTAIL RIVAS DRIVE L-1 SCALE: 1" = 20'-0" NORTH 0' 10' 20' 40' vanderToolen Associates 700 Ygnacio Valley Rd. Suite 100 Walnut Creek, CA 94596 tel+ 707.224.2299 hhh vandertoolen co^ PARK EXHIBITS - PARCELS B & D CONCEPTUAL LANDSCAPE PLAN Project No. 06520 Brentwood, California HANSON LANE Copyright 2025 vanderToolen Associates. The drawings or written materials contained herein constitute the original and unpublished work of the landscape architect. Reproduction, use or alteration in any form is strictly prohibited without the written consent of vanderToolen Associates. APRIL 11, 2025 Meritage Homes 2850 GATEWAY OAKS DRIVE, SUITE 200 SACRAMENTO, CA 95833 PARK EXHIBIT - PARCEL B PARK EXHIBIT - PARCEL D MARSH CREEK TURF AREA TURF AREA NATIVE GARDEN AREA DG PATHWAY TURF AREA CONCRETE WALKWAY BENCH SEATING, TYP. MARSH CREEK TRAIL TURF AREA TURF AREA SWINGS DOUBLE ZIP LINE PLAYGROUND COVERED PICNIC AREA W/ SHADE SAILS CONCRETE WALKWAY BIKE RACKS MUTT MITT STATION BENCH SEATING, TYP. MUTT MITT STATION BBQ GRILLS TRASH RECEPTACLES PLANTING AREA, TYP. PLANTING AREA, TYP. SENSORY PLAY ELEMENTS, TYP. PLANTING AREA, TYP. E.V.A. W/ TURF BLOCK PLANTING AREA, TYP. Page 619 of 872 RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD APPROVING AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE A REIMBURSEMENT
AGREEMENT WITH MERITAGE HOMES (“DEVELOPER”)
SUBDIVISION NO. 9574, HANSON LANE, LOCATED EAST OF
BRENTWOOD BOULEVARD AND SOUTH OF LONE TREE WAY
WHEREAS, Government Code § 66486 requires a local agency to reimburse a subdivider/developer for the cost of improvements in excess of what is required for the subdivision; and
WHEREAS, Government Code § 66477 also allows agencies to require the dedication of park land or payment of in-lieu fees; and WHEREAS, City of Brentwood Municipal Code § 16.130.040 identifies a reimbursement agreement with the developer, issuing credits against development impact fees, as the mechanism for reimbursement when a developer is required to construct a facility or improvements that are determined to be of supplemental size, length or capacity over that needed for the impacts of the development; and WHEREAS, on October 24, 2023, by Resolution No. 2023-130, the City Council approved Vesting Tentative Subdivision Map No. 9574, consisting of 94 single family lots and park acreage; and
WHEREAS, the development is constructing a park and wastewater line that are eligible for reimbursement pursuant to City of Brentwood Municipal Code §
16.130.040 and the City of Brentwood Development Fee Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager or designee to execute a Reimbursement Agreement with Meritage Homes pertaining to Subdivision No. 9574, Hanson Lane, located east of Brentwood Boulevard and south of Lone Tree Way.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a special meeting held on the 1
st day of July 2025 by the following vote:
REIMBURSEMENT AGREEMENT
BRENTWOOD MASTER PLANNED FACILITIES
SUBDIVISION NO. 9574
Meritage Homes Hanson Lane
1. PARTIES AND DATE
This Agreement is made __________________________________ (“Effective Date”) by and between the City of Brentwood, California, a Municipal Corporation (“City") and Meritage Homes of California, Inc. ("Developer"). (Each a “Party” and collectively, “Parties.”)
2. RECITALS
2.1 The Developer owns Subdivision No. 9574 in the City ("Developer's Property") included within the original Tentative Subdivision Map No. 9574, consisting of 94 lots.
2.2 As a condition to the development of Developer's Property, City requires Developer to design, construct and install offsite or excess capacity Master Plan Improvements (“Improvements”). The Improvements are identified in the City of Brentwood 2021 Development Fee Program. Plans for the Improvements will be completed and approved by the City pursuant to Title 16 of the City Brentwood Municipal Code and are described in more detail in Exhibit "A" attached.
2.3 Developer is willing to advance the costs of designing, financing, constructing, installing and inspecting the approved facilities subject to facility fee credits and reimbursements over time from the City.
2.4 City has found that this Agreement is in accordance with the requirements of Sections
16.130.030 and 16.130.040 of the Code and California Government Code Sections 66485 through 66489.
3. TERMS
3.1 Design and Construction of Improvements. Developer shall be solely responsible for designing, financing, bonding, constructing, installing and providing for the inspection of the Improvements. No fee credit or reimbursement shall be allowed under this Agreement for any Improvement that has not been constructed and accepted by City or bonded in accordance with City ordinances and policies or secured by Developer in a manner satisfactory to the Director of Engineering. The Improvements shall be fully completed and ready for acceptance within the time period set forth in the Conditions of Approval for Tentative Subdivision Map No. 9574. City shall approve the plans and specifications for the work prior to construction. The design, construction and installation of the Improvements shall be to the satisfaction of City in its sole and reasonably exercised discretion.
3.2 Source and Method of Reimbursement.
A. Fee Credits. City shall issue Fee Credits for the costs associated with the design, financing, construction, installation and inspection of the Improvements indicated in Exhibit “A”. The amount of the Fee Credit shall be distributed on a pro-rata share over the developer's number of remaining units at the time of Reimbursement Agreement Effective Date.
Docusign Envelope ID: 9B0945D5-050E-4E7D-9BD1-095B6533158C
B. Annual Reimbursement Payments. In the event that Fee Credits are insufficient to provide full reimbursement, the City shall reimburse the remaining funds from subsequent development fees paid by other development (“Annual Reimbursement Payments”).
Annual Reimbursement Payments shall be made from like development fee funds and no other. Annual Reimbursement Payments from fees of subsequent development shall be made on an annual basis in November of each year. Developer is first eligible for Annual Reimbursement Payments one year after all Fee Credits have been exhausted for that category of fee credits. The amount reimbursed through Annual Reimbursement Payments shall be twenty percent of the reimbursable balance after Fee Credits. As an alternative to annual payments of remaining funds, the Developer may transfer the reimbursement balance due them to any other project owned or under contract by Developer in the City, in the form of Fee Credits for the other project. Transferred credits shall be applied to like development fee funds and no other. The Developer may also assign the remaining fee credits to another party subject to Section 3.20 of this agreement.
3.3 Term of Reimbursement Obligation. The City's obligation to reimburse the Developer for Improvements shall continue for ten years from the date the Developer is first eligible for Annual Reimbursement Payments, unless the obligation is sooner satisfied. In the event there are insufficient funds in any given year in the facility fee fund responsible for the Improvements constructed by the Developer and the City is unable to issue the Annual Reimbursement Payment, the term of this agreement shall be extended one year, for a maximum of five years. In no event shall the term of this agreement exceed fifteen years from the date the Developer is first eligible for Annual Reimbursement Payments.
3.4. Maximum Reimbursement. The total amount of the reimbursement obligation over the life of this Agreement for the type of facilities described in Exhibit "A" shall be as determined by the City of Brentwood 2021 Development Fee Program. The Parties acknowledge and agree that the reimbursements under this Agreement are estimated to be One Million Three Hundred Twenty Five Thousand and Two Dollars ($1,325,002.00).
3.5 Inspection. The City shall have the right at all times to inspect the construction of the Improvements to confirm compliance with City plans and specifications.
3.6 Areas, Scopes and Quantities of Work. The areas, scopes and quantities used to develop this reimbursement agreement are the best estimates available as of the Effective Date. The actual areas, scopes and quantities may change at the time of dedication and/or construction. The reimbursable amount shall be based on actual areas, scopes and quantities, using the approved improvement plans for reference. If it is determined by the Director of Engineering that the areas, scopes and quantities have changed, the reimbursable amount may be adjusted accordingly.
3.7 Indemnity and Insurance
A. Indemnity.
i. Developer hereby agrees to and shall indemnify and hold City and its officers, agents, and employees harmless from any and all liabilities, obligations, damages, costs, injuries, or claims, thereof, (collectively “claims”) including, but not limited to, claims for damage or personal injury, including death, and claims for property damage, arising in any manner from the performance or failure to perform the provisions of this agreement. Developer agrees to, and shall, defend, indemnify, and hold harmless the City, Docusign Envelope ID: 9B0945D5-050E-4E7D-9BD1-095B6533158C
its officers, agents, and employees from any suits or actions at law or in equity for damages, liabilities, or obligations caused by or arising from, or alleged to be caused by or arising from, the performance of this agreement.
ii. City does not, and shall not, waive any rights against the Developer which it may have by reason of the aforesaid indemnity clause, because of the City’s acceptance, or the deposit with City by Developer, of any of the insurance policies described in this Agreement.
iii. The aforesaid indemnity clause by Developer shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered by reason of any of the aforesaid operations referred to in this paragraph, regardless of whether or not CITY has prepared, supplied or approved of, plans and specifications for the Improvements, or regardless of whether or not such insurance policies shall have been determined to be applicable to any such damages or claims for damages.
B. Insurance.
i. Liability Insurance. Prior to the commencement of any work, Developer shall furnish to the CITY, a certificate of insurance establishing satisfactory evidence of a project specific policy of liability insurance which shall be maintained at all times during the performance of their Agreement and until the acceptance of improvements by the City Council, in form and by a responsible company satisfactory to the CITY, insuring that the CITY, its officers, agents, and employees are held harmless and indemnified against loss or liability arising out of the condition of the premises or any of the work to be performed under this agreement by Developer, including all costs of defending any claim arising as a result thereof. All insurance companies affording coverage to the Developer shall be required to add the City of Brentwood as “additional insured” under the insurance policy for all work performed in accordance with this Agreement. Said policy or policies shall provide that the coverage afforded thereby shall be primary coverage to the full limit of liability stated in the declarations, and that if any of the CITY insured’s have other insurance against the loss covered by said policy or policies, the other insurance shall be excess only. Said policy or policies shall provide for insurance in accordance with CITY required minimum limits in the amount of Five Million Dollars ($5,000,000) for bodily injury or death, each person, and Five Million Dollars ($5,000,000) for bodily injury or death, aggregate, and Five Million Dollars ($5,000,000) for property damage, aggregate. All insurance companies affording coverage to the Developer shall be insurance organizations authorized by the Insurance Commissioner of the State Department of Insurance to transact business of insurance in the State of California acceptable to the City Attorney, preferable with a Best’s rating of not less than A:VII. Each policy shall contain an endorsement that said policy shall not be cancelled or coverage reduced except upon thirty (30) days advance written notice thereof to the CITY. Developer shall require its general contractor(s) and/or subcontractor(s) to obtain satisfactory insurance (Commercial General Liability) and add the City of Brentwood as “additional insured” under the policy. The City of Brentwood requires $2,000,000 commercial general liability for property damage and $2,000,000 for bodily injury or death, aggregate, and the City shall be sent copies of the insurance certificates and additional insured endorsements for review and file. In addition, it shall be the responsibility of the Developer to ensure all Contractors and/or Subcontractors compliance with the insurance requirement as outlined in this section.
Docusign Envelope ID: 9B0945D5-050E-4E7D-9BD1-095B6533158C
ii. Worker’s Compensation Insurance. Developer shall take out and maintain, during the life of this agreement, Workers’ Compensation insurance for all Developer’s employees employed at the site of all Improvements, and in case any work is sublet, Developer shall require any general contractor or subcontractor similarly to provide Workers’ Compensation insurance for contractor’s or subcontractor’s employees, unless such employees are covered by the protection afforded by Developer. In case any class of employees engaged in work under this Agreement at the site of the project is not protected under any Workers’ Compensation law, Developer shall provide, and shall cause each contractor and subcontractor to provide, adequate insurance for the protection of employees not otherwise protected. Contractor hereby indemnifies CITY for any damage resulting to it from failure of either Developer, its agents, employees, contractor, or subcontractor to take out or maintain such insurance.
3.8 Commencement of Construction and Inspection. Developer and its contractor or subcontractors shall not commence construction of any of the Improvements until Developer has received written authorization from City to proceed. Written authorization shall be in the form of signed approved plans along with permit issuance. All work performed on the Improvements shall be done in strict compliance with the City approved plans, specifications and the contract documents and in a good and workmanlike manner. All work performed by Developer, its contractor or agents to construct the Improvements shall be subject to inspection by City. All fees and costs to construct the Improvements shall be borne solely by Developer, subject to reimbursement as provided herein.
Inspection by City or its employees or agents shall not relieve Developer of its liability for design defects or improper or inadequate workmanship.
3.9 Compliance with Applicable Laws. Developer shall insure that all work performed on the Improvements is performed in a manner which complies with all applicable federal, state, county and local government laws, regulations and rules, including all rules and regulations of City, as these laws, rules and regulations may be modified or changed from time to time.
3.10 Contractor Licenses. All work performed on the Improvements shall be done only by contractors licensed in the State of California and qualified to perform the type of work required and comply with the City's Business License Ordinance.
3.11 Acceptance of Work. Upon completion of the Improvements to the satisfaction of City, the Improvements shall be presented to the City Council for dedication and acceptance and for authorization to file a Notice of Completion. The City Council may accept the Improvements if it determines that the Improvements were constructed in accordance with the approved plans, specifications and contract documents that the Improvements operate satisfactorily, and that all other requirements of this agreement have been satisfied. Immediately upon, and as a condition of the expiration of the guarantee period set forth in Section 3.13, Developer shall assign to City all of Developer's rights and remedies, including warranties, as set forth in the approved contract documents, and thereafter City shall have the same recourse under said contract documents that City would have had if City itself had engaged Developer's contractor to construct the Improvements.
3.12 Liability for Work Prior to Formal Acceptance. Until the City Council has formally accepted the Improvements, Developer shall be solely responsible for all damage to the work, regardless of cause, and for all damages or injuries to any person or property at the work site, except damage or injury due to the sole negligence of City, or its employees.
3.13 Guarantee. Developer shall guarantee all work and materials for the Improvements to be free from all defects due to faulty materials or workmanship for a period of one (1) year after the date of Docusign Envelope ID: 9B0945D5-050E-4E7D-9BD1-095B6533158C
formal acceptance of the work by City. A guarantee bond in the amount of ten (10) percent of the total cost of the Improvements as determined by the City its sole reasonable exercised discretion, shall be posted with the City prior to its acceptance of the Improvements. Developer shall repair or remove and replace and all such work, together with any other work which may be displaced in so doing, that is found to be defective in workmanship or materials within the one (1) year period, without any expense whatsoever to City. In the event Developer fails to comply with the above-mentioned provisions within thirty (30) days after being notified in writing (or in cases of emergency, immediately) City shall be authorized to proceed to have the defects remedied and made good at the sole cost and expense of Developer, who is hereby contractually bound to pay the costs and charges therefore immediately upon demand. Such action by City will not relieve Developer of the guarantee required by this section. This section shall not, in any way, limit the liability of Developer or any other party for any design or construction defects in the work subsequently discovered by City.
3.14 Record Drawings. Prior to acceptance of the Improvements by the City Council, Developer shall provide City record drawings with certification by a licensed engineer in the State of California as to accuracy and completeness. Developer shall be solely responsible and liable for ensuring the completeness and accuracy of the record drawings.
3.15 Ownership of the Improvements. From and after acceptance of the Improvements by formal action of the City Council, ownership of the Improvements shall be vested exclusively in City.
3.16 Notice. Any notices required or desired to be sent pursuant to this agreement shall be addressed as follows:
CITY: DEVELOPER:
City of Brentwood Meritage Homes
Director of Engineering Attn: Kevin Wilson
150 City Park Way 2850 Gateway Oaks Dr., Ste. 200
Brentwood, CA 94513 Sacramento, CA 95883
[email protected] [email protected] (925) 515-5420 (805) 701-2993
3.17 Termination. In the event that Developer defaults in the performance of any of its obligations under this agreement or materially breaches any of the provisions of this agreement, City shall have the option to terminate this agreement upon written notice to Developer.
4. GENERAL PROVISIONS
4.1 Entire Agreement. This Agreement contains the entire agreement of the Parties hereto with respect to the matters contained herein and supersedes all other writings and negotiations.
4.2 Assignment. Neither this agreement, nor any part hereof, shall be assignable by Developer without the written consent of the City, not to be unreasonably withheld or delayed.
A. Any partial assignment shall state specifically which Fee Credits, as identified in Exhibit A, are to be transferred to the assignee. If the assignee is securing building permits for only a portion of the lots in the Subdivision, the per-unit Fee Credit shall be recalculated for the assigned portion of the Reimbursable Improvements, based on the Amount Reimbursable for Improvements (Exhibit A, Column C) for each assigned Reimbursable Docusign Envelope ID: 9B0945D5-050E-4E7D-9BD1-095B6533158C
Improvement (as identified in Exhibit A, Column A) and the number of units to be constructed by the assignee.
B. City may withhold consent to any partial assignment that fails to include specific identification of the benefits and obligations of this Agreement to be acquired by the assignee or to state explicitly that all benefits and obligations of this Agreement not assigned to and assumed by the assignee are to be retained by the assignor.
4.3 Severability. If any term, provision, condition or covenant of this Agreement or its application to either Party or circumstances will be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, will not be affected, and will be valid and enforceable to the fullest extent permitted by law.
4.4 Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Developer each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement.
4.5 Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county.
This Agreement will be governed by the laws of the State of California.
4.6 Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law will not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of same or of any other term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either Party of any fee or other money which may become due hereunder will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.
4.7 Time of Essence. Time is of the essence for this Agreement.
Docusign Envelope ID: 9B0945D5-050E-4E7D-9BD1-095B6533158C
Meritage Homes of California, Inc.
By:
Printed Name: Justin Derby
Title: VP, Land Acquisition and Development
City of Brentwood
By:
Darin Gale,
Interim City Manager
ATTEST:
By:
Amanda McVey, City Clerk
APPROVED AS TO FORM:
By:
Katherine Wisinski, City Attorney
Docusign Envelope ID: 9B0945D5-050E-4E7D-9BD1-095B6533158C
SECRETARY’S CERTIFICATE
MERITAGE HOMES OF CALIFORNIA, INC.
I, Malissia Clinton, do hereby certify that I am the duly appointed Executive Vice President – General Counsel and Secretary of Meritage Homes of California, Inc., a California corporation (the “Company”).
I also do hereby certify that Justin Derby is the duly appointed Vice President – Land Acquisition and Development for the Northern California Division of the Company, and has been authorized, by and on behalf of the Company, to execute the following:
i. documents, contracts, and agreements relating to the acquisition of real property, including land acquisition and option contracts, related ancillary documents (such as deeds, closing statements, escrow instructions, HUD statements and forms, and related closing documents and instructions) and administrative landbanking documents relating to landbanking arrangements, such as assignments and memoranda;
ii. documents, contracts, and agreements relating to land planning and development, such as easements, declarations of covenants, conditions, and restrictions / condominium declarations, joint development agreements, development agreements, and contracts and agreements with contractors, subcontractors, vendors, and other third parties;
iii. general and other contracts and agreements (related to Officer’s responsibilities) with vendors, service providers, and other third parties in the ordinary course of business.
Dated: ________________ By: ______________________________ Name: Malissia Clinton
Title: Executive Vice President –
General Counsel and
Secretary
DocuSign Envelope ID: 4D199C6D-4864-4326-9163-99BB4B5E1CE4 4/30/2024
Docusign Envelope ID: 9B0945D5-050E-4E7D-9BD1-095B6533158C
EXHIBIT “A”
REIMBURSABLE IMPROVEMENTS
SUBDIVISION NO. 9574
Meritage Homes Hanson Lane
A BC
Reimbursable Improvements Cost of Improvements Amount Reimbursable for Improvements
(Total Project)
PARK AND TRAIL FACILITIES
Park Construction 1.5 Acres $454,667/Acre 682,000 $
Engineering Design 12% 81,840 $
Financing 10% 68,200 $
$ 832,040
Park Land 1.5 Acres $150,000/Acre 225,000 $
Subtotal $ 1,057,040
ENR 17.6% 186,039 $
TOTAL PARK AND TRAIL FACILITIES $ 1,243,079
WASTEWATER FACILITIES
1,075 LF 12" sewer line >10 ft deep $25.00/LF 26,875 $
975 LF 15" sewer line > 10 ft deep $31.00/LF 30,225 $
$ 57,100
Engineering Design 12% 6,852 $
Financing 10% 5,710 $
Subtotal $ 69,662
ENR 17.6% 12,261 $
TOTAL WASTEWATER FACILITIES $ 81,923
TOTAL PROJECT $ 1,325,002
Note: The Total of the Amount Reimbursable for Improvements (Total Project), shown in Column C, will be based solely on Improvements that are installed and accepted or bonded or secured to the satisfaction of the City, pursuant to Paragraph 3.1 of the Agreement. If any of the above Improvements are not installed and accepted, bonded or secured as required at the time of issuance of building permits, then the Total Project Fee Credit shall be reduced by the Fee Credit (per unit) amount of that Improvement.
Docusign Envelope ID: 9B0945D5-050E-4E7D-9BD1-095B6533158C
CITY COUNCIL AGENDA ITEM NO. D.7
07/01/2025
SUBJECT: Award a Professional Services Agreement for Geotechnical Observation and Testing Services to Geo-Engineering Services Inc. for the Sand Creek Sports Complex project, CIP Project No. 352-52446
DEPARTMENT: Parks and Recreation
STAFF: Vatsal Patel, Acting Director of Parks and Recreation Aaron Wanden, Park Maintenance Manager
Tammy Homan, Management Analyst
TITLE/RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute a professional services agreement for geotechnical observation and testing services (“Services”) with Geo-Engineering Solutions Inc. in the amount of $124,825.00, plus a 10% contingency amount of $12,482.50, for a total not-toexceed funding authorization amount of $137,307.50, for the Sand Creek Sports Complex Project, CIP Project No. 352-52446 (“Project”).
FISCAL IMPACT
If approved, the total not-to-exceed agreement amount for Services would be $124,825.00, plus funding authorization for a 10% contingency amount of $12,482.50 for additional services, for a total funding authorization of $137,307.50.
Funding for the Project is included in the amended 2024/25 – 2028/29 CIP with an approved budget of $24,063,172.00. The Project is mainly funded by Parks and Trails Development Impact Fees and the General Fund. Additional funding for the Project is provided by bond refinance savings, the Capital Infrastructure Fund and Public Art Acquisition Fund.
BACKGROUND
The City Council was scheduled to consider this item at its June 24, 2025 meeting, which was cancelled for lack of a quorum.
On November 15, 2022, by Resolution No. 2022-148, the City Council awarded an
CITY COUNCIL AGENDA ITEM NO. D.7
07/01/2025
Agreement for Landscape Design Architectural Services and necessary documents, including amendments, for the planning, design and construction document services for the Project, to Verde Design, Inc. (“Verde”) in the amount of $1,691,593, plus a 15% contingency amount of $253,738.95 for additional services, for a not to exceed amount of $1,945,331.95. Preliminary design work commenced with public meetings held on January 31, 2023, and March 9, 2023, to solicit input from the community as to the desired amenities to be included as part of the Project.
On April 11, 2023, by Resolution No. 2023-41, the City Council approved an Agreement for Environmental Services with Raney Planning & Management, Inc., for the Project in April 2023 in the amount of $88,932, plus a 10% contingency amount of $8,894 for additional services, for a not to exceed amount of $97,826.
On March 11, 2025, by Resolution No. 2025-22, the City Council awarded a construction contract to Robert A. Bothman, Inc. dba Robert Bothman Construction in the amount of $18,285,788, plus funding authorization for a 10% contingency amount of $1,828,579, for a total authorization not to exceed amount of $20,114,367.
The Project requires the services of an engineering firm to provide geotechnical observation and special testing services for the Project. Staff solicited proposals from six (6) firms. Three (3) proposals were received by the May 22, 2025 deadline. After careful review of the proposals, staff recommends awarding the professional services agreement for geotechnical and special testing services to Geo-Engineering Solutions Inc. in the amount of $124,825.00, plus funding authorization for a 10% contingency amount of $12,482.50 for additional services, for a total funding authorization amount of $137,307.50. This recommendation is made based on the firm’s familiarity with the Project and the cost of the services compared to the other proposals received.
CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 5: Parks and Recreation Services
2. Develop a plan to implement long-term high priority Parks and Recreation Master Plan projects.
a. Sand Creek Sports Complex design & development and issue a RFP for design services as soon as feasible.
CITY COUNCIL AGENDA ITEM NO. D.7
07/01/2025
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
On August 13, 2024, by Resolution No. 2024-88, the City Council adopted the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan prepared for the Sand Creek Sports Complex Project. A Notice of Determination was filed with the Contra Costa County Clerk Recorder on August 16, 2024.
ALTERNATIVE OPTION(S)
1. Do not approve staff’s recommendation to move forward with this consultant for these services. This would result in a delay of construction services for the Project.
2. Modify staff’s recommendation.
3. Continue item with direction for staff to return with additional information.
ATTACHMENT(S)
1. Previous Action
2. Resolution
3. Agreement
4. CIP Project Sheet
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On February 26, 2019, the City Council adopted Resolution No. 2019-21, adopting the Parks, Trails and Recreation Master Plan Update.
On February 22, 2022, by Resolution No. 2022-25, the City Council approved: 1) receiving the people, time & financial analysis of the draft Strategic Plan FY 2022/23 – FY 2023/24; 2) adopting the draft Strategic Plan FY 2022/23 – FY 2023/24; 3) directing staff to incorporate Strategic Plan FY 2022/23 – FY 2023/24 costs into the Operating and CIP Budgets, as well as in the City’s Ten-Year General Fund Fiscal Model; 4) approving the addition of six new full-time positions; and 5) directing staff to incorporate the costs associated with new positions into the FY 2022/23 – FY 2023/24 Operating Budgets, and authorize commencement of the recruitment for the new positions in FY 2021/22, to allow for filing of the positions no earlier than July 1, 2022.
On June 28, 2022, by Resolution 2022-85, the City Council adopted the City’s 2022/23 – 2026/27 Capital Improvement Program (“CIP”), which includes the Sand Creek Sports Complex, CIP Project No. 352-52446.
On November 15, 2022, by Resolution No. 2022-148, City Council approved and authorized the City Manager or Designee to execute an agreement for Landscape Design Architectural Services and necessary documents, including amendments, for the planning, design and construction document services for the Sand Creek Sports Complex, CIP Project No. 352-52446 with Verde Design, Inc. in the amount of $1,691,593.00, plus a 15% contingency amount of $253,738.95 for additional services, for a not to exceed amount of $1,945,331.95.
On April 11, 2023, by Resolution 2023-41, the City Council approved and authorized the City Manager or designee to execute an Agreement for Environmental Services and necessary documents, including amendments, for the Sand Creek Sports Complex, CIP Project No. 352-52446 with Raney Planning & Management, Inc. in the amount of $88,932, plus a 10% contingency amount of $8,894 for additional services, for a not to exceed amount of $97,826.
On June 13, 2023, by Resolution No. 2023-78, the City Council approved the overall conceptual plan for the Sand Creek Sports Complex, CIP Project No. 352-52446 and provided direction to staff to move forward with design and environmental review on Phase A of the project based on current available funding; with amendments to
modify Field #1 to 75 x 120 yards, remove the concession stand to allow for food trucks, adding bleachers and reducing green space near Field #1, and move pickleball courts to the east side in the next phase to replace one of the multi-use fields, and include field lining on all three fields for lacrosse.
On May 28, 2024, by Resolution 2024-56, the City Council adopted the City’s 2024/25 – 2028/29 Capital Improvement Program (“CIP”), which includes the Sand Creek Sports Complex, CIP Project No. 352-52446.
On June 25, 2024, by Resolution 2024-76, the City Council 1) named the new sports complex the “Sand Creek Sports Complex”, 2) dedicated and named the championship field (Field #1) in the memory of Cecy Martinez, and 3) approved the design for the team photo area as recommended by the Park and Recreation Commission.
On August 13, 2024, by Resolution 2024-88, the City Council approved and adopted the Initial Study and Mitigated Negative Declaration for the Sand Creek Sports Complex project, dated May 2024 and directed staff to file a Notice of Determination within five (5) working days of adopting the Mitigated Negative Declaration.
On March 11, 2025, by Resolution 2025-22, the City Council: 1) approved the contract documents, awarded the bid, and authorized the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Sand Creek Sports Complex Phase 1A Project, CIP Project No. 352-52446 to Robert A. Bothman, Inc. dba Robert Bothman Construction, as the lowest responsive bidder in the amount of $18,285,788, plus funding authorization for a 10% contingency amount of $1,828,579, for a total authorization not to exceed amount of $20,114,367; 2) amended the FY 2024/25 – 2028/29 CIP for the Sand Creek Sports Complex, CIP Project No. 352-52446, as detailed in the amended CIP project sheet, Attachment 3, incorporated herein by reference with an adjustment to the funding sources to replace $68,000 of funding from the Capital Infrastructure Fund with funds from the Public Art Acquisition Fund, and with authorization to increase the funding change to a total of $75,000 if necessary; and 3) amended the FY 2024/25 Operating Budget for the associated project transfers.
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD APPROVING AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT FOR GEOTECHNICAL OBSERVATION AND
TESTING SERVICES (“SERVICES”) WITH GEO-ENGINEERING
SOLUTIONS INC., IN THE AMOUNT OF $124,825.00, PLUS
FUNDING AUTHORIZATION FOR A 10% CONTINGENCY AMOUNT
OF $12,482.50, FOR A TOTAL NOT-TO-EXCEED FUNDING
AUTHORIZATION AMOUNT OF $137,307.50, FOR THE SAND
CREEK SPORTS COMPLEX PROJECT, CIP PROJECT NO. 352-
52446 (“PROJECT”)
WHEREAS, on February 26, 2019, by Resolution No. 2019-21, the City Council adopted the Parks, Trails and Recreation Master Plan Update; and WHEREAS, on February 22, 2022, by Resolution No. 2022-25, the City Council 1) received the people, time & financial analysis of the draft Strategic Plan FY 2022/23 – FY 2023/24; 2) adopted the draft Strategic Plan FY 2022/23 – FY 2023/24; 3) directed staff to incorporate Strategic Plan FY 2022/23 – FY 2023/24 costs into the Operating and CIP Budgets, as well as in the City’s Ten-Year General Fund Fiscal Model; 4) approved the addition of six new full-time positions; and 5) directed staff to incorporate the costs associated with new positions into the FY 2022/23 – FY 2023/24 Operating Budgets, and authorized commencement of the recruitment for the new positions in FY 2021/22, to allow for filing of the positions no earlier than July 1, 2022; and
WHEREAS, on November 15, 2022, by Resolution No. 2022-148, the City Council approved and authorized the City Manager or Designee to execute an agreement for Landscape Design Architectural Services and necessary documents, including amendments, for the planning, design and construction document services for the Sand Creek Sports Complex, CIP Project No. 352-52446 with Verde Design, Inc. in the amount of $1,691,593, plus a 15% contingency amount of $253,738.95 for additional services, for a not to exceed amount of $1,945,331.95; and WHEREAS, on June 28, 2022, by Resolution 2022-85, the City Council adopted the City’s 2022/23 – 2026/27 Capital Improvement Program, which includes the Sand Creek Sports Complex, CIP Project No. 352-52446; and WHEREAS, on April 11, 2023, by Resolution 2023-41, the City Council approved and authorized the City Manager or designee to execute an Agreement for Environmental Services and necessary documents, including amendments, for the Sand Creek Sports Complex, CIP Project No. 352-52446 with Raney Planning & Management, Inc. in the amount of $88,932, plus a 10% contingency amount of $8,894 for additional services, for a not to exceed amount of $97,826; and
WHEREAS, on June 13, 2023, by Resolution No. 2023-78, the City Council approved the overall conceptual plan for the Sand Creek Sports Complex, CIP Project No. 352-52446 and provided direction to staff to move forward with design and environmental review on Phase 1A of the project based on current available funding; with amendments to modify Field #1 to 75 x 120 yards, remove the concession stand to allow for food trucks, adding bleachers and reducing green space near Field #1, and move pickleball courts to the east side in the next phase to replace one of the multi-use fields, and include field lining on all three fields for lacrosse; and WHEREAS, on May 28, 2024, by Resolution 2024-56, the City Council adopted the City’s 2024/25 – 2028/29 Capital Improvement Program (“CIP”), which includes the Sand Creek Sports Complex, CIP Project No. 352-52446; and WHEREAS, on June 25, 2024, by Resolution 2024-76, the City Council 1) named the new sports complex the “Sand Creek Sports Complex”, 2) Dedicated and named the championship field (Field #1) in the memory of Cecy Martinez, and 3) Approved the design for the team photo area as recommended by the Park and Recreation Commission; and
WHEREAS, on August 13, 2024, by Resolution 2024-88, the City Council approved and adopted the Initial Study and Mitigated Negative Declaration for the Sand Creek Sports Complex project, dated May 2024 and the Notice of Determination was filed with the Contra Costa County Clerk Record on August 16, 2024; and WHEREAS, following staff review of plans and specifications, the Project was advertised for bid on November 27, 2024, nine (9) bids were received and opened on February 4, 2025, Robert A. Bothman, Inc., dba Robert Bothman Construction (“Bothman”) was the lowest responsive and responsible bidder, despite a protest submitted by the second lowest bidder O.C. Jones & Sons, Inc.; and WHEREAS, following legal consultation, a written response was provided to O.C. Jones & Sons, Inc., that a determination was made that Bothman’s bid was deemed responsive and that O.C. Jones & Sons, Inc.’s bid protest lacked merit; and WHEREAS, on March 11, 2025, by Resolution 2025-22, the City Council: 1) approved the contract documents, awarded the bid, and authorized the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Sand Creek Sports Complex Phase 1A Project, CIP Project No. 352-52466 to Bothman, as the lowest responsible and responsive bidder in the amount of $18,285,788, plus funding authorization for a 10% contingency amount of $1,828,579, for a total authorization not to exceed amount of $20,114,367; and
WHEREAS, the Project requires an engineering firm to provide geotechnical observation and special testing services; and
WHEREAS, staff solicited proposals from six (6) firms, with three proposals being submitted by the proposal deadline; and
WHEREAS, after thorough review, Staff recommends an agreement be awarded to Geo-Engineering Solutions Inc. based on the firm’s familiarity with the Project and the cost of services compared to the other proposals received.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager or designee to execute a professional services agreement for geotechnical observation and testing services with GeoEngineering Solutions Inc. in the amount of $124,825.00, plus a 10% contingency amount of $12,482.50, for a total not-to-exceed funding authorization amount of $137,307.50, for the Sand Creek Sports Complex project, CIP Project No. 352-52446.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a special meeting held on the 1
st day of July 2025 by the following vote:
PSA_PW_City Attorney Approved Version 071522
AGREEMENT FOR GEOTECHNICAL OBSERVATION AND TESTING SERVICES [Geo-Engineering Solutions, Inc.]
THIS AGREEMENT is made and entered into as of the _____ day of _____________, 2025 by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and Geo-Engineering Solutions Inc., a California corporation ("Consultant") (each a “Party” and collectively, the “Parties”).
RECITALS
A. City requires the professional services of a consultant specifically trained and experienced in geotechnical observation and testing services, which are professional services outside of services offered by City.
B. Consultant has the professional skills and experience necessary to perform the services described in this Agreement.
C. Consultant customarily engages in these services as part of its independently established trade, occupation, and/or business, separately from its work for City.
D. City desires to engage Consultant to provide these services by reason of its qualifications and experience in performing such services
E. Consultant has submitted a proposal to City and has affirmed its willingness and ability to perform such work on the terms and manner set forth in this Agreement.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:
1. Scope of Work.
1.1 City retains Consultant, as an independent contractor, to perform, and Consultant agrees to render, those services (the "Services") that are described in the attached Exhibit "A," which is incorporated by this reference, pursuant to this Agreement’s terms and conditions.
1.2 Consultant will control the manner and the means of the work to be performed, and be responsible for the professional quality, technical accuracy and coordination of the Services. Consultant will, without additional compensation, correct or revise any errors or deficiencies in the Services.
1.3. Consultant will keep City informed on a regular basis that the Services are being performed in accordance with the requirement and intentions of this Agreement.
1.4 If applicable, Consultant has designated those persons listed in Exhibit “A” to provide the Services to the City. Consultant will not change or reassign those persons described in Exhibit “A” without prior written notice to City, and will not replace those individuals with individuals to whom City has a reasonable objection.
2. Standard of Performance. Consultant acknowledges that in entering into this Agreement the City is relying on Consultant's special skills and experience to do and perform the Services. While performing the Services, Consultant will exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Northern California area. The acceptance of the Services by City does not release Consultant from these obligations.
Consultant will be responsible for employing or engaging all persons necessary to perform the Services.
Consultant will control the manner and means of the services to be performed by its employees and subconsultants. All of Consultant's staff will be qualified by training and experience to perform their
2 PSA_PW_City Attorney Approved Version 071522
assigned tasks. Consultant will give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and will keep the Services under its control.
On demand of City, if any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she will be discharged immediately from the Services.
3. Term. Unless earlier terminated, the term of this Agreement will commence upon the date first above written and will expire upon completion of the Services by Consultant.
4. Schedule. Consultant will generally adhere to the schedule set forth in Exhibit “A” provided, that City will grant reasonable extensions of time for the performance of the Services occasioned by unusually lengthy governmental reviews of Consultant’s work product or other unavoidable delays occasioned by unforeseen circumstances; provided, further, that such unavoidable delay will not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees.
Consultant acknowledges the importance to City of City’s project schedule and agrees to put forth its best professional efforts to perform the Services in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound practices. Consultant will work such overtime or engage such personnel and equipment as necessary to maintain the schedule, without additional compensation.
5. Compensation.
5.1 The total fee payable for the Services to be performed during the term of this Agreement will be a not to exceed amount of one hundred twenty-four thousand eight hundred twenty-five dollars ($124,825) as may be further specified in the attached Exhibit “A.” No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the Services.
5.2 Payment will occur only after receipt by City of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.
5.3 Within thirty (30) days after receipt of any applicable progress payment request, City will verify the accuracy of the request, correct the charges where appropriate, and make payment to Consultant in an amount equal to the amount of such application, as verified or corrected by City. No payment made prior to completion and acceptance of the Services will constitute acceptance of any part of the Services.
City reserves the right to withhold payment from Consultant on account of Services not performed satisfactorily, delays in Consultant's performance of Services, or other defaults hereunder.
6. Status of Consultant. Consultant will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Consultant’s independent calling, and not as an employee of City. The persons used by Consultant to provide the Services under this Agreement will not be considered employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Consultant or its employees or subcontractors. Consultant agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Consultant or any agent, employee, or contractor of Consultant for work done under this Agreement. The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its agents, employees or subcontractors.
At the City’s election, City may deduct the amounts paid pursuant to this Section, from any balance owing to Consultant.
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7. Subcontracting. Consultant's services are being requested by City because they are unique and personal. Except as may be specified in Exhibit “A”, Consultant will not subcontract any portion of the Services without prior written approval of City Manager or his/her designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the acts, errors and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Consultant and City.
Consultant will be responsible for payment of subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract and approved in writing by City.
8. Other Consultants. The City reserves the right to employ other consultants in connection with the Services.
9. Indemnification. Consultant agrees to indemnify, including the cost to defend, City, its officers, agents, volunteers and employees from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its agents in the performance of services under this Agreement, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by City or the agents, servants, or independent contractors who are directly responsible to City, or arising from the active negligence of City.
10. Insurance. Consultant will obtain and maintain, at its cost and expense, for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII."
10.1 Coverages and Limits. Consultant will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation and errors and omissions insurance. Consultant will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage, as Consultant deems adequate, at Consultant's sole expense.
10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Consultant has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim.
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10.2 Endorsements. For Commercial General Liability Insurance, Consultant will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds. Prior to City's execution of this Agreement, Consultant will furnish, to the satisfaction of the City, certificates of insurance and endorsements.
10.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.
10.4 Failure to Maintain Coverage. If Consultant fails to maintain any of these insurance coverages, then City will have the option to declare Consultant in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Consultant is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Consultant or deduct the amount paid from any sums due Consultant under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.
10.6 Primary Coverage. For any claims related to the Services and this Agreement, the Consultant’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Consultant’s insurance and not contributory with it.
10.7 Reduction in Coverage/Material Changes. Consultant will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.
10.8 Waiver of Subrogation. The policies shall contain a waiver of subrogation for the benefit of City.
11. Business License. If required, Consultant will obtain and maintain a City of Brentwood Business License for the term of the Agreement, as it may be amended from time-to-time.
12. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
13. Ownership of Documents.
13.1 All product produced by Consultant or its agents, employees, and subcontractors pursuant to this Agreement (the “Work Product”) is the property of City. In the event this Agreement is terminated, all Work Product produced by Consultant or its agents, employees and subcontractors pursuant to this Agreement will be delivered to City pursuant to the termination clause of this Agreement. Consultant will have the right to make one (1) copy of the Work Product for Consultant’s records.
13.2 The Work Product may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem advisable, without further employment of or payment of any compensation to Consultant; provided, however, that if this Agreement is terminated for any reason prior to completion of the Project and if under such circumstances City uses, or engages the services of and directs another consultant to use, the Work Product, City agrees to hold Consultant harmless from any and all liability, costs, and expenses relative to claims arising out of matters and/or events which occur subsequent to the termination of this Agreement as a result of causes other than
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the fault or negligence of Consultant, or anyone for whose acts it is responsible, in preparation of the Work Product. Consultant will not be responsible for deficiencies solely attributable to modifications of the Work Product performed by others, or that arise from use of the Documents in connection with a project or site other than that shown in the Work Product.
14. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City and Consultant relinquishes all claims to the copyrights in favor of City.
15. Confidentiality. All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release.
16. Notices. Any notices relating to this Agreement shall be given in writing and shall be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:
For City:
City of Brentwood
150 City Park Way
Brentwood, CA 94513
Phone No. (925) 516-5444
Facsimile No. (925) 516-5447
Attn: Aaron Wanden, Park Maint. Mgr.
Email: [email protected]
For Consultant:
Geo-Engineering Solutions Inc.
2570 San Ramon Valley Blvd., Suite A102
San Ramon, CA 94526
Phone No.: (925) 433-0450
Attn: Eric J. Swenson, GE, CEG
Email: [email protected]
Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.
17. Conflicts of Interest.
17.1 City will evaluate Consultant’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Consultant or any of Consultant’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Consultant or Consultant’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700.
17.2 Consultant understands that its professional responsibility is solely to City. Consultant warrants that it presently has no interest, present or contemplated, and will not acquire any direct or indirect interest, that would conflict with its performance of this Agreement. Consultant further warrants that neither Consultant, nor Consultant’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Consultant will file with the City an affidavit disclosing this interest. Consultant will not knowingly, and will take reasonable steps to ensure that it does not, employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant will promptly disclose the relationship to the City and take such action as the City may direct to remedy the conflict.
18. General Compliance with Laws. Consultant will keep fully informed of federal, state and local laws and ordinances and regulations (“Laws”) which in any manner affect those employed by Consultant, or in any way affect the performance of the Services by Consultant. Consultant will at all times observe and
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comply with these laws, ordinances, and regulations and will be responsible for the compliance of the Services with all applicable laws, ordinances and regulations.
19. Pandemic Health Laws. Consultant’s duty to comply with Laws includes compliance by Consultant with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.
20. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.
21. Labor Code Compliance. If this Agreement exceeds $1,000, it is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, beginning at section 1720, and the related regulations, including but not limited to requirements pertaining to wages, working hours and workers’ compensation insurance. Consultant must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.
21.1 Prevailing Wages. Each worker performing Services under this Agreement that is covered under Labor Code section 1720 or 1720.9, must be paid at a rate not less than the prevailing wage as defined in sections 1771 and 1774 of the Labor Code. The prevailing wage rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Pursuant to Labor Code section 1775, Consultant and any subconsultant or subcontractor will forfeit to the City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid.
21.2 Working Day. Pursuant to Labor Code section 1810, eight hours of labor consists of a legal day’s work. Pursuant to Labor Code section 1813, Consultant will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Consultant or any subconsultant or subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815.
21.3 Payroll Records. Consultant and its subconsultants or subcontractors must maintain certified payroll records in compliance with Labor Code sections 1771.4, 1776 and 1812, and all implementing regulations promulgated by the Department of Industrial Relations (“DIR”). For each payroll record, Consultant and its subconsultants or subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Unless the Agreement price is under $25,000, Consultant must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
21.4 Apprentices. If the Agreement price is $30,000 or more, Consultant must comply with the apprenticeship requirements in Labor Code section 1777.5.
21.5 DIR Monitoring, Enforcement, and Registration. The Services are subject to compliance monitoring and enforcement by the DIR pursuant to Labor Code section 1725.5, and, subject to the exception set forth below, Consultant and any subconsultants or subcontractors must be registered with the DIR to perform public works projects. The registration requirements of Labor Code section 1725.5 do not apply if the Agreement price is for under $25,000.
21.6 Workers’ Compensation Certification. Under Labor Code section 1861, by signing this Agreement Consultant certifies as follows: “I am aware of the provisions of Labor Code section 3700 which require every employer to be insured against liability for workers’ compensation or to undertake
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self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work on this contract.”
22. Termination. In the event of the Consultant's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Consultant in writing pursuant to the notice provisions of this Agreement. Consultant has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Consultant has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all Work Product and work in progress prepared by Consultant, whether located at the project site, at Consultant's place of business, or at the offices of a subconsultant.
Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, Consultant will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Consultant will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
23. Covenants Against Contingent Fees. Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
24. Claims And Lawsuits. By signing this Agreement, Consultant agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Consultant acknowledges that if a false claim is submitted to City by Consultant, it may be considered fraud and Consultant may be subject to criminal prosecution. Consultant acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Consultant acknowledges that the filing of a false claim may subject Consultant to an administrative debarment proceeding as the result of which Consultant may be prevented to act as a Consultant on any public work or improvement for a period of up to five (5) years. Consultant acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.
25. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement will be governed by the laws of the State of California.
26. Testimony. Consultant will testify at City's request if litigation is brought against City in connection with Consultant's services under this agreement. Unless the action is brought by Consultant, or is based upon Consultant's actual or alleged negligence or other wrongdoing, City, upon prior written agreement with Consultant will compensate Consultant for time spent in preparation for testimony, testimony, and travel at Consultant's standard hourly rates at the time of actual testimony.
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27. Successors and Assigns. It is mutually understood and agreed that this Agreement will be binding upon the Parties and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Consultant without the prior written consent of City, which will not be unreasonably withheld.
28. Section Headings. Section headings as used in this Agreement are for convenience only and will not be deemed to be a part of such sections and will not be construed to change the meaning of the section.
29. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed to be a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law. The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.
30. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to nonmaterial amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
31. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Agreement.
32. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances shall be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected, and shall be valid and enforceable to the fullest extent permitted by law. (Remainder of this page intentionally left blank)
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33. Signatures.
33.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.
33.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section
16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.
CONSULTANT:
* By:
Eric J. Swenson, President/Secretary
CITY:
By:
Darin Gale, Interim City Manager
ATTEST:
By:
Amanda McVey, City Clerk
APPROVED AS TO FORM:
By:
Katherine Wisinski, City Attorney
If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
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EXHIBIT “A” - SCOPE OF SERVICES
Consultant to provide the scope of services more specifically described in the proposal attached and incorporated herein.
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2570 San Ramon Valley Blvd., Suite A102
San Ramon, CA | 925-433-0450
May 21, 2025
City of Brentwood
Parks and Recreation Department
150 City Park Way, Brentwood, CA 945313
Attention: Ms. Tammy Homan, Management Analyst
Subject: Proposal for Geotechnical Construction Services Sand Creek Sports Complex Phase 1A
Geo-Eng Proposal No. 1763
Reference:
1) Geotechnical Engineering Study, Brentwood Sports Complex, Sand Creek Road, Brentwood, CA, prepared by Geo-Engineering Solutions Inc., dated February 7, 2023 2) Sand Creek Sports Complex Phase A, Project Plans, Phase 1, prepared by Verde Design, Dated 10/16/24
3) Project Specifications, Sand Creek Sports Complex, Phase A,, prepared by Verde Design, Dated October 16, 2024.
Dear Ms. Homan:
Geo-Engineering Solutions, Inc. (GES) is pleased to provide this proposal to provide geotechnical engineering services for the construction of Phase 1 of Sand Creek Athletic Facility Park. We previously conducted the geotechnical engineering investigation for this project and our services would be a continuation of our role as Geotechnical Engineer of Record.
We have extensive experience in the design and construction of athletic facilities and parks. We have worked extensively with the project designer, Verde Associates, and we have very recent experience with the project constructor, Robert A. Bothman Construction. Some recent fields projects include:
Liberty High School Baseball and Softball Fields
Heritage High School Baseball and Softball Fields
Freedom High School Baseball and Softball Fields
Piedmont High School Football field
Our experience with similar projects with the same designer gives us great familiarity with the project specifications regarding quality control and familiarity with the critical design issues which will affect the ultimate performance of your project. The project team includes Griffen Soil Improvement for the chemical stabilization of the project. We have worked extensively with Griffen in the past and have a particularly good and cooperative professional relationship with them.
2 Project Description
The first phase of the Sand Creek Sports complex includes the mass grading of the project site, construction of three athletic fields with artificial turf surfaces, and associated parking, landscaping, hardscape, and restroom facilities. The fields have extensive drainage systems below them which require additional quality control and field permeability testing. Additionally, the subgrade will require extensive lime treatment due to the expansive soil conditions at this site.
A detailed schedule was not available at the time this proposal was prepared. We are assuming the following schedule based on our experience with similar projects:
Mass Grading – 20 days full time
Lime Treatment – 5 days full time
Utility Construction – 20 days of part time
Site Flatwork – 20 days of part time
Site Asphalt Construction – 5 days of part time and 5 days of full time Foundation Observation – 4 days of part time
Field Flood Testing - 2 days of full time
Geotechnical Observation and Testing
The geotechnical construction services are expected to include, but are not necessarily limited to, the following:
Geotechnical Consultation:
Engineering consultation, supplemental design support, and value engineering during construction.
Submittal and RFI Review:
Review of submittals and responses to geotechnical-related Requests for Information (RFIs). Field Density Testing:
Performance of in-place soil density tests in accordance with project specifications and geotechnical report.
Laboratory Testing:
o Laboratory compaction tests per ASTM D1557 (Modified Proctor). o Testing of lime-treated soils following the National Lime Association Construction Manual, January 2004 edition.
o Testing of drainage aggregates in accordance with project specifications, including preconstruction quality control.
o Field flood testing in accordance with ASTM F2898-11. Earthwork Testing:
Testing and observation of mass grading, trenches, utility backfills, and site hardscape areas. Asphalt Testing:
Observation and testing of subgrade preparation, base rock installation, and asphalt concrete (AC) paving for parking lots.
Foundation Observations:
Observation of foundation excavations and confirmation of bearing support capacities for new structures.
3 Project Meetings and Coordination:
o Attendance at construction site meetings.
o Regular site visits for geotechnical consultation.
o Coordination with project teams and review of Daily Field Reports (DFRs) documenting field activities.
Final Documentation:
Preparation of Final Summary forms and certifications at project completion.
Materials Testing Services
We have teamed up with a local sub-consultant, Structure Groups, to provide the full-service complement of special inspection services for the concrete, masonry, and steel testing. The materials testing services will include the following:
Reinforcing Steel placement observation
Portland cement concrete field and laboratory testing o Casting of four cylinders; performing slump and air content testing as specified o Laboratory testing
Compressive strength of concrete
o Concrete Mix Design Review
Structural steel and welding special inspection-field and shop Review of welder certifications
Masonry Placement Observation and testing
Review of WPS
Visual observation of column anchor bolts
Post Installed Anchor Installation
Project management
o Attendance at pre-construction and project meetings at Client’s request o Supervision of laboratory and field services
o Preparation and review of project reports and monthly invoices These services will be provided on a full and part-time basis in accordance with the Special Inspection requirements provided on the project plans.
Our estimate is based on Geo-Engineering Solutions Inc. maintaining the role of project Geotechnical Engineer-of-Record (GEOR), provided this proposal is accepted. For this project, travel time for engineers and geotechnical testing technicians will be charged from portal to portal from our local office. The materials testing technicians mobilize from Discovery Bay and therefore no travel time is anticipated for materials testing field services. Field services will be performed on a part-time as needed basis to provide adequate coverage to satisfy the project requirements and GES’s GEOR status for the project. Our field time can be reduced with close coordination with the contractor. We will make every effort to coordinate closely with the project team to reduce non-productive time, and our field services will be provided on an as-requested basis.
4 Field testing dispatching will be handled through our office in San Ramon office. Dispatch requests preferably should be made no later than 24 hours prior to the requested day of service.
If this proposal is acceptable, we anticipate you will provide your standard consultant contract which should reference the scope and initial budgeted cost presented herein and/or include or reference this document as part of the contract.
We greatly appreciate the opportunity to be of service to you on this project. If you have any questions regarding this proposal, please contact Mr. Swenson at [email protected].
Respectfully submitted,
GEO-ENGINEERING SOLUTIONS, INC.
Eric J. Swenson, GE, CEG
President
Attachment: Estimate of Fees
Distribution: Homan, Tammy <[email protected]>
Description Personnel/Test Rate Hours Subtotal
Mass Grading of Fields - 20 days Soil Technician $ 120.00 160 $ 19,200.00 Maximum Density/Optimum Moisture (ASTM D1557) Lab Test $ 350.00 2 $ 700.00 Nuclear Gauge and Vehicle, Equipment Equipment $ 30.00 160 $ 4,800.00 $ 24,700.00
Mass Grading of Fields - 5 days Soil Technician $ 120.00 40 $ 4,800.00 Maximum Density/Optimum Moisture (ASTM D1557) Lab Test $ 350.00 3 $ 1,050.00 Nuclear Gauge and Vehcile, Equipment Equipment $ 30.00 40 $ 1,200.00 $ 7,050.00
Underground Utility Construciton - Part Time 20 days Soil Technician $ 120.00 80 $ 9,600.00 Maximum Density/Optimum Moisture (ASTM D1557) Lab Test $ 350.00 2 $ 700.00 Nuclear Gauge and Vehicle, Equipment Equipment $ 30.00 80 $ 2,400.00 $ 12,700.00
Site Flatwork subgrade and AB-20 days part time Soil Technician $ 120.00 80 $ 9,600.00 Maximum Density/Optimum Moisture (ASTM D1557) Lab Test $ 350.00 2 $ 700.00 Nuclear Gauge and Vehicle, Equipment Equipment $ 30.00 80 $ 2,400.00 $ 12,700.00
Aspalt construciton including subgrade and AB Soil Technician $ 120.00 60 $ 7,200.00 Maximum Density/Optimum Moisture (ASTM D1557) Lab Test $ 350.00 2 $ 700.00 Nuclear Gauge and Vehicle, Equipment Equipment $ 30.00 60 $ 1,800.00 $ 9,700.00
Field Flood Testing(2 person crew) Staff Engineer $ 155.00 32 $ 4,960.00 Vehicle, Equipment Equipment $ 30.00 32 $ 960.00
$ 5,920.00
Foundation Observation Staff Engineer $ 155.00 32 $ 4,960.00 Vehicle, Equipment Equipment $ 30.00 8 $ 240.00
$ 5,200.00
Sieve Analysi Lab Test $ 160.00 8 $ 1,280.00
Durability Index Lab Test $ 205.00 2 $ 410.00
La Abrasion Lab Test $ 565.00 2 $ 1,130.00
Sulfate Soundness Lab Test $ 455.00 2 $ 910.00
$ 3,730.00
ESTIMATED FEES-Geotechnical and Materials Testing
Sand Creek Athletic Facilites Park, Phase 1
Brentwood, California
Mass Grading
Subtotal
Underground Utility
Subtotal
Flatwork
Subtotal
Asphalt construciton
Subtotal
Drainage Aggregate Quality Control
Subtotal
Chemical Stabilization
Subtotal
Field Flood Testing
Subtotal
Foundation Observation
Subtotal
Special Inspection Tech - concrete reinforcement Reinforced concrete tech $ 110.00 94 $ 10,340.00
Special Inspection Tech - concrete placement Reinforced concrete tech $ 110.00 70 $ 7,700.00
Concrete Mix Design Review each $ 250.00 2 $ 500.00
Vehicle and Equipment equipment $ 30.00 130 $ 3,900.00
Concrete Cylinders compressive strength compression test $ 30.00 40 $ 1,200.00 Sample Pick up each $ 100.00 10 $ 1,000.00
$ 24,640.00
CMU Reinforcing & Masonry Placement Inspection 16 days Masonry Tech $ 120.00 64 $ 7,680.00 Grout Placement inspection 4 days Technician $ 120.00 16 $ 1,920.00 Vehicle & Equipment equipment $ 30.00 80 $ 2,400.00
Grout Compression compression test $ 35.00 20 $ 700.00
Mortar Compression compression test $ 30.00 24 $ 720.00 Sample Pick up each $ 100.00 14 $ 1,400.00
$ 14,820.00
Material Identification Welding Tech $ 120.00 8 $ 960.00 Shop Welding (Minden Nevada) Welding Tech $ 120.00 8 $ 960.00 WPS Review (per Unit) each $ 135.00 1 $ 135.00
Vehicle and Equipment equipment $ 30.00 16 $ 480.00
Per Deium - Minden Nevada each $ 250.00 1 $ 250.00
$ 2,785.00
Post Installed Anchors Installation Technician $ 110.00 8 $ 880.00 Vehicle and Equipment Equipment $ 30.00 8 $ 240.00
$ 880.00
Consultation, Responses to Submittals & RFI’s, Letters, Site Visits, PM, DFR Review, Meeting Attendance Senior Engineer $ 235.00 60 $ 14,100.00 $ 14,100.00
$ 124,825.00
Subtotal
Subtotal
Structural CMU Special Inspections
Subtotal
Structural Concrete Special Inspections
1) Field Time will be charged on 2,4, and 8 hour minimums and 1 hour increments for overtime. 2) This hourly rates are valid through December 31, 2025. A cost acceleration of 4% will be applied annually thereafter 3) The hourly rates provided in this estimate assume that the work is prevailing wage work in accordance with California DIR requirements.
The hourly rates do not include supplemental costs associated with Project Labor Agreements. Any supplemental Fringe benefit, pension, and Health and Welfare costs will be passed on at cost to the client. 4) overtime costs will be charged at a rate of 1.5X base rate and double time costs will be charged at 2X base rate TOTAL ESTIMATED INITIAL FEE BUDGET FOR COMBINED GEOTECHNCIAL AND MATERIALs TESTING (BILLED T&M):
Subtotal
Structural Steel - Shop Inspections
Subtotal
Submittal Reviews, RFI Responses, Consultation, Supplemental Geotechnical Engineering and Value Engineering, DFR Review, Foundation Miscellaneous Field Inspections
44 City of Brentwood 2025/26 – 2029/30 Capital Improvement Program Project Title: * MULTI-YEAR * Project #:
Sand Creek Sports Complex 352-52446
Description/Justification:
Sand Creek Sports Complex Site I consists of the design and construction of the 14.50 acres of City owned property identified as the future Sand Creek Sports Complex. Site I will include 3 full size soccer fields that will also be lined for lacrosse, a parking lot, restrooms, picnic area and other possible park amenities like pickle ball courts, basketball courts, exercise equipment, playground, etc. Site II is made up of the Contra Costa County Flood Control detention basin, which consists of 19.24 acres, and will potentially add 2 soccer fields.
Project Status:
This project is in the preconstruction phase. Estimated completion is spring 2027.
Supplemental Information:
This project will be funded by the General Fund, Parks and Trails Development Impact Fee Fund and other sources including the Capital Infrastructure Fund ($2,285,454), 2015 Lease Financing Bond Proceeds ($388,931), Public Art Acquisition Fund 268 ($68,000) and Bond Refinance Savings ($495,000). The City Council has approved a long-term interfund loan covering the remainder of the costs, $2,016,661, which will be repaid with the future cash flow stream from Bond Refinance Savings. Future O & M costs will consist of turf maintenance, staffing, landscaping, utilities and trash services. This project was included in the City’s Strategic Plan for FY 2022/23 - FY 2023/24.
Project Category: Parks and Trails Improvements
Location: North side of Sand Creek Road/West
of Fairview Avenue
Project Manager: A. Wanden
Project Priority: 1C - Mandatory
Est. Completion Date: 2026/27
Future Annual
O & M Impact: $128,125
Public Art
Requirement: Exempt
General Plan Policy: CSF 2-7
45 City of Brentwood 2025/26 – 2029/30 Capital Improvement Program PROJECT EXPENDITURES Prior 2025/26 2026/27 2027/28 2028/29 2029/30 TOTAL 70239 Legal 1,463 18,537 $ 20,000
90040 Planning and Design 2,085,040 1,843,765 $ 3,928,805 90050 Construction 20,114,367 $ 20,114,367
TOTAL $ 2,086,503 $ 21,976,669 $ 24,063,172
PROJECT FUNDING Prior 2025/26 2026/27 2027/28 2028/29 2029/30 TOTAL 47100 General Fund 8,544,430 $ 8,544,430
47252 Development Impact Fees 7,764,696 2,500,000 $ 10,264,696 4xxxx Other 2,900,592 2,285,454 $ 5,186,046
4xxxx Public Art Acq Fund 268 68,000 $ 68,000
TOTAL $ 19,209,718 $ 4,853,454 $ 24,063,172
PROJECT FINANCING CURRENT PROPOSED
CITY COUNCIL AGENDA ITEM NO. D.8
07/01/2025
SUBJECT: Approve the Rule 20C contract with PG&E for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701
DEPARTMENT: Engineering Department
STAFF: Allen Baquilar, Director of Engineering/City Engineer Brant Wilson, Senior Associate Engineer
Vatsal Patel, Engineering Manager
TITLE/RECOMMENDATION
Adopt a Resolution approving the Rule 20C contract and authorizing the City Manager of their designee to execute the contract with PG&E for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701, (“Project”) in an amount not-to-exceed $317,806.78.
FISCAL IMPACT
If approved, the total cost of the contract is a not-to exceed amount of $317,806.78.
The Project is included in the 2024/25-2028/29 Capital Improvement Program and is funded by Roadway Development Impact Fees.
The work to be performed by PG&E includes design of the underground system, acquisition of permit from PG&E, preconstruction work, and inspection of the Rule 20C work along Smith Road and O’Hara Lane.
BACKGROUND
The City Council was scheduled to consider this item at its June 24, 2025 meeting, which was cancelled for lack of a quorum.
Rule 20C is a part of the California Public Utilities Commission's Rule 20 program, which governs the undergrounding of electric lines and equipment.
The undergrounding of overhead utilities and poles is crucial for enhancing pedestrian and vehicle circulation around the new, recently opened, Isaac R. Montanez Elementary School, as well as the future improvements along Lone Tree Way.
CITY COUNCIL AGENDA ITEM NO. D.8
07/01/2025
On April 12, 2022, the City Council approved the award of design engineering services with CSG Consultants, Inc., in an amount not-to-exceed $1,250,836.40 for the Lone Tree Way Roadway Improvements. The project was divided into multiple phases due to timing and budget.
Phase I, which was completed by Ghilotti Bros Inc., of the Lone Tree Way Roadway Improvements was completed on October 11, 2024, in accordance with the contract documents. Phase I included infrastructure and pedestrian safety improvements encompassed widening and construction of sidewalk, ADA compliant curb ramps, curb and gutter; extension of the storm drain system, including constructing a bioretention; surface facility adjustment; slurry seal, hot mix asphalt mill and fill, and full depth pavement section reconstruction; signing and striping; and installation of a new sound wall and fences. The undergrounding of utilities was deferred to phase II to allow sufficient time for obtaining the necessary permits with PG&E.
Phase II of the Project includes all undergrounding of overhead utilities and poles, which is essential to widen O’ Hara Lane and Lone Tree Way. Phase II also includes installing a traffic signal at Lone Tree Way and Smith Road for improved safety and traffic flow, improving pedestrian access on Lone Tree Way and Smith Road, widening of Lone Tree Way near Smith Road, and improving the storm drain system on Lone Tree Way.
Completing the underground work ensures an accessible ADA pathway along O’Hara Lane, Smith Road, and Lone Tree Way. Although Phase II is not fully funded for construction, there is remaining budget available to complete the design for the remaining improvements and the PG&E underground design/engineering.
On May 13, 2025, by Resolution No. 2025-46, the City Council approved the first PG&E contract for undergrounding overhead utilities and poles was along Lone Tree Way. The subsequent and final Rule 20C contract with PG&E for undergrounding overhead utilities and poles along Smith Road and O’Hara Lane for the Project was not available at that time. Therefore, staff is returning to City Council for the approval and authorization to enter into a Rule 20C contract with PG&E for the additional work.
Staff will return to City Council for the award of Phase II improvements as funding becomes available.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
CITY COUNCIL AGENDA ITEM NO. D.8
07/01/2025
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ALTERNATIVE OPTION(S)
1. Do not approve staff’s recommendation.
2. Continue the item with direction for staff to return with additional information.
ATTACHMENT(S)
1. Previous Action
2. Resolution
3. PG&E Contract
4. CIP Project Sheet
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On December 14, 2021, the City Council approved Resolution No. 2021-160, amending the 2021/22 – 2025/26 Capital Improvement Program Budget to include Lone Tree Way Roadway Improvements, CIP Project No. 336-31701 (“Project”).
On April 12, 2024, by Resolution No. 2022-45, the City Council approved the award of design engineering services with CSG Consultants, Inc. in an amount not-toexceed $1,250,836.40 for the Project.
On May 14, 2024, by Resolution No. 2024-50, the City Council approved the contract documents, awarded the bid and authorized the City Manager or designee to execute a construction contract and necessary documents for Phase I of the Project, with Ghilotti Bros., Inc. as the lowest responsible and responsive bidder in the amount of $2,031,692.30, plus funding authorization for a 15% contingency of $304,753.84, for a total funding authorization not to exceed amount of $2,336,446.14.
On December 10, 2024, by Resolution No. 2024-125, the City Council accepted the work performed by Ghilotti Bros., Inc. for the Phase I of the Project and requested the City Clerk to file a Notice of Completion with the County recorder.
On May 13, 2025, by Resolution No. 2025-46, the City Council approved the first Rule 20C contract with PG&E for undergrounding overhead utilities and poles along Lone Tree Way for the Project.
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD APPROVING A RULE 20C CONTRACT WITH PG&E
AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO
EXECUTE A RULE 20C CONTRACT WITH PG&E IN A NOT-TO
EXCEED AMOUNT OF $317,806.78 FOR THE LONE TREE WAY
ROADWAY IMPROVEMENTS (PHASE II), CIP PROJECT NO. 336-
31701
WHEREAS, on December 14, 2021, the City Council approved Resolution No. 2021-160, amending the 2021/22 – 2025/26 Capital Improvement Program Budget to include Lone Tree Way Roadway Improvements, CIP Project No. 336-31701 (“Project”); and
WHEREAS, on April 12, 2024, by Resolution No. 2022-45, the City Council approved the award of design engineering services with CSG Consultants, Inc., in an amount not-to-exceed $1,250,836.40 for the Project; and WHEREAS, on May 13, 2025, by Resolution No. 2025-46, the City Council approved the first Rule 20C contract with PG&E for undergrounding overhead utilities and poles along Lone Tree Way for the entire Project; and WHEREAS, Rule 20C is a part of the California Public Utilities Commission's Rule 20 program, which governs the undergrounding of electric lines and equipment; and
WHEREAS, the Project was divided into multiple phases due to timing and budget; and
WHEREAS, Phase I, which was completed by Ghilotti Bros., Inc., constructed infrastructure and pedestrian safety improvements along Smith Road (from O’Hara Lane to Big Basin Drive), O’Hara Lane (from O’Hara Road to Smith Road), and Lone Tree Way (from O’Hara Avenue to Smith Road); and
WHEREAS, all undergrounding of overhead utilities and poles was deferred to Phase II to allow sufficient time for obtaining the necessary permits with PG&E; and WHEREAS, Phase II of the Project will include the undergrounding of overhead utilities and poles, installing a traffic signal at Lone Tree Way and Smith Road for improved safety and traffic flow, improving pedestrian access on Lone Tree Way and Smith Road, widening of Lone Tree Way near Smith Road, and improving storm drain system on Lone Tree Way; and
WHEREAS, the undergrounding of utility poles and overhead utilities is crucial for enhancing pedestrian and vehicle circulation around the new, recently opened,
Isaac R. Montanez Elementary School as well as future Lone Tree Way improvements; and
WHEREAS, undergrounding of the utility poles and overhead utilities is essential to widen O’ Hara Lane and Lone Tree Way; and
WHEREAS, completing the underground work ensures an accessible ADA pathway along O’Hara Lane, Smith Road, and Lone Tree Way; and WHEREAS, this subsequent and final Rule 20C contract for undergrounding overhead utilities and poles along Smith Road was still under preparation and review with PG&E; and
WHEREAS, staff is returning and recommending that the City Council approve the Rule 20C contract with PG&E and authorize the City Manager or designee to execute a Rule 20C contract with PG&E.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve the Rule 20C contract with PG&E and authorizes the City Manager or designee to execute a Rule 20C contract with PG&E in a not-to exceed amount of $317,806.78 for the Lone Tree Way Roadway Improvements (Phase II), CIP Project No. 336-31701.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a special meeting held on the 1
st day of July 2025 by the following vote:
128131013
May 14, 2025
Customer Payment
Coupon
References
Notification # 128131013
Contract # 50103458 V2
E20C-PM # 35539664
Customer # 4459652
City of Brentwood
150 City Park Way
BRENTWOOD, CA 94513
Customer Cost Summary
LONE TREE WAY AND SMITH RD, BRENTWOOD
Amounts Due Total Due
Rule 20C Non-Refundable Payment $317,806.78
Minus the following credit
Advance Credit ($5,000.00)
$312,806.78
Important Payment Information
To complete your contract ONLINE
Follow the instructions provided with your electronic contract Submit payment at https://www.pge.com/contractpayments
To complete your contract BY MAIL
Please make check payable to: PG&E or Pacific Gas and Electric Complete, sign and return the enclosed agreement(s), the SACAC form and the customer payment coupon with your payment
Remit payment and SACAC form to:
PG&E CFM/PPC Department
PO BOX 997340
Sacramento, CA 95899-7340
IMPORTANT MESSAGE
Please review the enclosed information
and total due. This document needs
to be returned with the enclosed
agreements.
If you complete your contract ONLINE,
a copy will be saved to your Customer
Connections Online (CCO) account at
pge.com/cco.
To learn more about PG&E's gas and
electric safety initiatives and resources
please visit pge.com/safety.
Have Questions?
Please Call 1-800-422-0436
* Automated document, Preliminary Statement, Part A
128131013
62-4527 (Rev 1/91)
Service Planning
Advice No. 1633-G/1342-E
Effective 4/02/91
Pacific Gas and Electric Company
Agreement to Perform
Tariff Schedule Related Work
DISTRIBUTION:
Applicant (Original)
Division (Original)
ACCTG. SVCS.
REFERENCES:
Notification # 128131013
R20-PM # 35539664
Contract # 50103458 V2
May 14, 2025
City of Brentwood, A GOVERNMENT AGENCY (Applicant) has requested PACIFIC GAS AND ELECTRIC COMPANY, a California corporation (PG&E), to perform the tariff schedule related work as located and described in paragragh 3 herein. PG&E agrees to perform the requested work and furnish all necessary labor, equipment, materials and related facilities required therefore, subject to the following conditions:
1. Whenever part or all of the requested work is to be furnished or performed upon property other than that of Applicant, Applicant shall first procure from such owners all necessary rights-of-way and/or permits in a form satisfactory to PG&E and without cost to it.
2. Applicant shall indemnify and hold harmless PG&E, its officers, agents and employees, against all loss, damage, expense and liability resulting from injury to or death of any person, including but not limited to, employees of PG&E, Applicant or any third party, or for the loss, destruction or damage to property, including, but not limited to property of PG&E, Applicant or any third party, arising out of or in any way connected with the performance of this agreement, however caused, except to the extent caused by the active negligence or willful misconduct of PG&E, its officers, agents and employees. Applicant will, on PG&E's request, defend any suit asserting a claim covered by this indemnity. Applicant will pay all costs that may be incurred by PG&E in enforcing this indemnity, including reasonable attorneys' fees.
3. The location and requested work are described as follows: (Describe in detail the materials and facilities to be furnished and/or work to be performed by PG&E. If more space is required, use other side and attach any necessary drawings as Exhibits A, B, C, etc):
LOCATION: LONE TREE WAY AND SMITH RD, BRENTWOOD
DESCRIPTION OF WORK: Rule 20C - Underground existing overhead electric facilities Engineering & Administrative Costs $88,358.95
Including Applicant Design Value of $0.00
Cost of Additional Applicant Design Plan Checks (+) $0.00 Value of 20C Underground System (+) $23,113.30
Tie-In of 20C by PG&E (+) $74,158.48
PG&E Land Rights Costs (+) $2,568.20
Inspection Fees (+) $3,380.20
Value of 20C Trench & Excavation (+) $216,687.35
Value of 20C Conduits & Substructures (+) $82,104.09
Rule 20C Trench Permits Obtained by PG&E (+) $750.00
less Salvage & Depreciation for Overhead Facilities (-) $14,978.64 SUB TOTAL (=) $476,141.93
Including Net Joint Pole Credit Value of $0.00
plus ITCC @ 24% (+) $114,274.06
plus Cost to Remove Overhead Line by PG&E $26,182.23
Value of 20C Trench, Excavation & Conduit for Others (no ITCC) (+) $0.00 SUB TOTAL (=) $616,598.22
less 20C Underground System Installed by Applicant (-) $0.00 less 20C Trench & Excavation Provided by Applicant (-) $216,687.35 less 20C Conduits & Substructures Installed by Applicant (-) $82,104.09 less Value of Applicant Design Work (-) $0.00
Electric Rule 20C Cash Payment (=) $317,806.78
#Form 62-4527#
* Automated document, Preliminary Statement, Part A
128131013
62-4527 (Rev 1/91)
Service Planning
Advice No. 1633-G/1342-E
Effective 4/02/91
4. Applicant shall pay to PG&E, promptly upon demand by PG&E, as the complete contract price hereunder, the sum of Three hundred seventeen thousand eight hundred six dollars and seventy-eight cents $317,806.78 Upon completion of requested work, ownership shall vest in: PG&E Applicant Executed this #signDayWPA# day of #signMonWPA# #signYrWPA# City of Brentwood, A
GOVERNMENT AGENCY
Applicant
PACIFIC GAS & ELECTRIC COMPANY
By: #sigWPA# By: Danita Seaton
Allen Baquilar
Print/Type/Name
Title: Director Title: Service Planning Supervisor
#titleWPA#
Mailing Address: 150 City Park Way
BRENTWOOD, CA 94513
51 City of Brentwood 2024/25 – 2028/29 Capital Improvement Program Project Title: * MULTI-YEAR * Project #:
Lone Tree Way Roadway Improvements 336-31701
Description/Justification:
This project will construct the following infrastructure and pedestrian safety improvements on Smith Road, O’Hara Lane, and Lone Tree Way (from O’Hara Avenue to Tilton Lane): widening and construction of sidewalk, curb and gutter, conversion of overhead utility lines to underground, extension of the storm drain system including constructing a bioretention, installation of a new rectangular rapid flashing beacon and a new traffic signal. Improvements may also include a traffic signal at the O’Hara Avenue/O’Hara Lane intersection. This project is mandatory to support a new K-8 school anticipated to open in July 2024.
Project Status:
Phase 1 design is underway and construction of the project is anticipated to begin in late FY 2023/24.
Supplemental Information:
This project is separated in two phases. Phase 1 is to provide temporary pedestrian access. Phase 2 is for the undergrounding of the overhead utilities, which is estimated to begin in January 2025. Phase 2 will also include a traffic signal at Smith Road and Lone Tree Way; infrastructure and pedestrian improvements not performed in Phase 1 due to PG&E lines; and widening of Lone Tree Way after right-of-way acquisition. Phase 1 funding for the project will come from Roadway Development Impact Fees ($7.6 million) and Phase 2 is unfunded. There will be future annual O & M costs of approximately $12,000 from routine maintenance, such as pavement, stormwater, water and sewer lines, traffic striping, concrete, traffic signals, etc.
PROJECT EXPENDITURES Prior 2024/25 2025/26 2026/27 2027/28 2028/29 TOTAL 70239 Legal 100,000 100,000 100,000 $ 300,000
90040 Planning and Design 900,000 318,300 200,000 $ 1,418,300 90050 Construction 1,730,000 2,300,000 12,315,036 $ 16,345,036 90070 Project Administration 50,000 50,000 50,000 $ 150,000 90100 Land/ROW/Acquisitions 125,000 75,000 150,000 $ 350,000 TOTAL 2,905,000 $ 2,843,300 $ 12,815,036 $ 18,563,336 $ PROJECT FUNDING Prior 2024/25 2025/26 2026/27 2027/28 2028/29 TOTAL 47251 Development Impact Fees 3,450,836 4,149,164 $ 7,600,000 Unfunded 10,963,336 $ 10,963,336
TOTAL 3,450,836 $ 4,149,164 $ 10,963,336 $ 18,563,336 $
PROJECT FINANCING CURRENT PROPOSED
Project Category: Roadway Improvements
Location: Lone Tree Way from 800’ west of
O’Hara Avenue to Tilton Lane
Project Manager: B. Wilson
Project Priority: 1D - Mandatory
Est. Completion Date: 2025/26
Future Annual
O & M Impact: $12,000
Public Art
Requirement: Exempt
General Plan Policy: CIR 1-2, IF 1-1, IF 2-1, IF 3-1, IF 4-1
CITY COUNCIL AGENDA ITEM NO. D.9
07/01/2025
SUBJECT: Authorizing the Execution of Agreements and Necessary Documents, for Ongoing and/or Recurring Purchases with
Specified Vendors for Fiscal Year 2025/26("Over 50's")
DEPARTMENT: Finance & Information Systems
STAFF: Kerry Breen, Director of Finance and Information Systems Michelle Inglis, Management Analyst
TITLE/RECOMMENDATION
Adopt a joint Resolution approving and authorizing the City Manager or City Attorney and Executive Director or General Counsel, or designees, as appropriate, to execute certain agreements, amendments, purchase orders and/or change orders that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, for legal services and personnel investigative services), for FY 2025/26, after approval as to form by the City Attorney or General Counsel.
FISCAL IMPACT
This action does not amend the budget. Amounts listed in the Exhibit “A” can only be expended if they are included within the adopted 2025/26 – 2029/30 Capital Improvement Program Budget or the 2024/25 – 2025/26 Operating Budget. The 2025/26 – 2029/30 Capital Improvement Program Budget will be presented for consideration of adoption on July 22, 2025. In addition, amendments to the 2024/25 – 2025/26 Operating Budget are also being considered tonight on a separate agenda item.
BACKGROUND
The City Council was scheduled to consider this item at its June 24, 2025 meeting, which was cancelled for lack of a quorum.
During the annual budget adoption process, City staff include budgeted amounts for purchases of ongoing and/or recurring purchases of goods and services.
Council/Administrative Policy No. 10-7 (‘Purchasing Policy’), Section 12.2, streamlines the approval process by allowing staff to request approval for multiple vendors in a single staff report. This request for approval is only made twice per
CITY COUNCIL AGENDA ITEM NO. D.9
07/01/2025
year, in January and June, for ongoing and/or recurring purchases, as well as services from outside attorneys and law firms. This aggregated report reduces the number of staff reports that otherwise would be required to be approved by the City Council/Successor Agency Board for each individual vendor. Staff have provided a detailed listing of vendors providing ongoing and/or recurring goods or services and the estimated not-to-exceed amounts per vendor for FY 2025/26 in Exhibit “A” for City Council consideration of approval. Where applicable, staff included Tabulation of Bid sheets identifying solicited quotes.
Some of the vendors are utilized Citywide for various needs, such as office supplies, hardware, building, and electrical supplies, while others are utilized by a few departments or a single department. The vendors have been included in Exhibit “A” in order for the City Council/Successor Agency Board to consider approval of the estimated dollar amount to be spent in FY 2025/26. As the items within Exhibit “A” include “not-to-exceed” amounts based on staff’s projections for the year, funds might not be expended in their entirety.
The Exhibit “A” includes additional information that provides an estimated breakdown of goods and services, total value of the agreement and amendments, as well as the term of the agreement and amendments.
Agreements, amendments, change orders and/or purchase orders are not attached to this report. Prior to the City Manager/Executive Director or City Attorney/General Counsel executing the agreements, amendments and necessary documents, review and approval as to form by the City Attorney or General Counsel is required.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
CITY COUNCIL AGENDA ITEM NO. D.9
07/01/2025
ENVIRONMENTAL DETERMINATION
Not Applicable.
ALTERNATIVE OPTION(S)
1. Adopt the joint resolution with changes as recommended by the City Council.
2. Continue item with direction for staff to return with additional information.
3. Do not adopt the joint resolution and request each contract and/or purchase order be presented separately for City Council consideration at a future meeting.
ATTACHMENT(S)
1. Previous Action
2. Resolution
3. Exhibit “A”
4. Tabulation of Bids
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On January 14, 2014, the Successor Agency Board adopted Resolution No. 2014-01- SA, confirming that it would follow the same rules and procedures for Successor Agency administrative activities and operations as the City of Brentwood.
On September 27, 2022, the City Council waived the second reading and adopted Ordinance 1045 amending City Council/Administrative Policy No. 10-7, Purchasing Policy, to update the Types of Purchases Section to better clarify individual requirements for Types of Purchases and increase the Services up to $1,000 threshold to $1,500; update the Federal Procurement Section to more closely match the Public Contract Code, Code of Federal Regulations, and the Brentwood Municipal Code; clarify the Quotes Section to increase availability of goods and services while maintaining best pricing; update the Exceptions Section to facilitate mandatory payments to Federal, State, and Local Governments and add an additional exception.
On November 14, 2023, the City Council waived the second reading and adopted Ordinance No. 1064 amending City Council/Administrative Policy No. 10-13, Signature Authority Policy, to revise the signature authority of the City Attorney for legal service and personnel investigative service agreements from $50,000 to $75,000.
On June 25, 2024, by Resolution 2024-67 and 2024-03-SA, the City Council of the City of Brentwood and the Successor Agency Board approved and authorized the City Manager or City Attorney and Executive Director or General Counsel as appropriate; to execute, agreements, purchase orders and/or change orders for ongoing and/or recurring purchases that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel) for FY 2024/25, after approval as to form by the City Attorney or General Counsel with specified vendors.
On January 28, 2025, by Resolution 2025-07 and 2025-02-SA, the City Council of the City of Brentwood and the Successor Agency Board approved and authorized the City Manager or City Attorney and Executive Director or General Counsel, or designees, as appropriate, to execute agreements, amendments, purchase orders
and/or change orders for ongoing and/or recurring purchases that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, limited to legal services and personnel investigative services) for FY 2024/25, after approval as to form by the City Attorney or General Counsel.
CITY COUNCIL RESOLUTION NO. 2025-XX
SUCCESSOR AGENCY RESOLUTION NO. 2025-XX-SA
A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD AND THE SUCCESSOR AGENCY BOARD
AUTHORIZING THE EXECUTION OF AGREEMENTS AND
NECESSARY DOCUMENTS FOR ONGOING AND/OR RECURRING
PURCHASES WITH SPECIFIED VENDORS THAT HAVE
ANTICIPATED SPENDING OVER $50,000 TO THE CITY MANAGER
AND EXECUTIVE DIRECTOR AND $75,000, WITH LIMITATIONS,
TO THE CITY ATTORNEY OR GENERAL COUNSEL FOR FY 2025/26
WHEREAS, on January 14, 2014, the Successor Agency Board adopted Resolution No. 2014-01-SA, confirming that it would follow the same rules and procedures for Successor Agency administrative activities and operations as the City of Brentwood; and
WHEREAS, on September 27, 2022, the City Council waived the second reading of and adopted Ordinance 1045, amending City Council/Administrative Policy No. 10-7, Purchasing Policy, to update the types of purchases sections to better clarify individual requirements for types of purchase and increase the services up to $1,000 threshold to $1,500, update the federal procurement section to more closely match the public contract code, code of federal regulations, and the Brentwood Municipal Code, clarify the quotes section to increase availability of goods and services while maintaining best pricing, update the exceptions section to facilitate mandatory payments to Federal, State, and Local Governments and add an additional exception for advertising in publications, and to clarify the long term agreements exceptions; and
WHEREAS, on November 14, 2023, the City Council waived the second reading and adopted Ordinance No. 1064 amending City Council/Administrative Policy No. 10-13, Signature Authority Policy, to revise the signature authority of the City Attorney for legal service and personnel investigative service agreements from $50,000 to $75,000; and
WHEREAS, on June 25, 2024, by Resolution 2024-67 and 2024-03-SA, the City Council of the City of Brentwood and the Successor Agency Board approved and authorized the City Manager or City Attorney and Executive Director or General Counsel as appropriate; to execute, agreements, purchase orders and/or change orders for ongoing and/or recurring purchases that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel) for FY 2024/25, after approval as to form by the City Attorney or General Counsel with specified vendors; and
WHEREAS, on January 28, 2025, by Resolution 2025-07 and 2025-02-SA, the City Council of the City of Brentwood and the Successor Agency Board approved and authorized the City Manager or City Attorney and Executive Director or General Counsel, or designees, as appropriate; to execute agreements, amendments,
Resolution 2025-XX-SA
purchase orders and/or change orders for ongoing and/or recurring purchases that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, limited to legal services and personnel investigative services) for FY 2024/25, after approval as to form by the City Attorney or General Counsel; and
WHEREAS, as part of the annual, mid-year, mid-term or as needed throughout the fiscal year budget adoption and amendments, City staff include budgeted amounts for purchases of ongoing and/or recurring goods and services; and
WHEREAS, as part of the requirements of the Purchasing Policy, staff brings forward purchases or services over $50,000 and $75,000, as appropriate, for each fiscal year, typically in June and if amendments are needed, in January, for approval by the City Council and/or Successor Agency Board, as appropriate; and WHEREAS, staff has included with the staff report Tabulation of Bid Sheets, where applicable, to identify bids received for goods and/or services for the coming fiscal year; and
WHEREAS, an additional requirement of the Purchasing Policy is that City Departments will provide information to purchasing including vendor name, purpose, estimated amount to be spent, Tabulation of Bid sheet as well as copies of the request for quotes, quotes and/or agreement in order for the staff report to be prepared; and WHEREAS, each department compiled a list of vendors, estimated amounts to be spent and purpose of the purchases to be included within report; and WHEREAS, amounts listed in Exhibit “A” can only be expended if they are included within the adopted 2025/26 – 2029/30 Capital Improvement Program Budget or the 2024/25 – 2025/26 Operating Budget. The 2025/26 – 2029/30 Capital Improvement Program Budget will be presented to the City Council for consideration of adoption on July 22, 2025. In addition, amendments to the 2024/25 – 2025/26 Operating Budget are also being considered tonight on a separate agenda item.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood and the Successor Agency Board approves and authorizes the City Manager or City Attorney and Executive Director or General Counsel, as appropriate, to execute agreements, amendments, purchase orders and/or change orders for ongoing and/or recurring purchases that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, limited to legal services and personnel investigative services) for FY 2025/26, after approval as to form by the City Attorney or General Counsel, for the not-to-exceed dollar amounts detailed on the attached Exhibit “A,” which is incorporated herein by this reference.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a special meeting held on the 1
st day of July 2025 by the following vote:
Exhibit "A"
Vendor/Contractor Name Recurring Materials Purchased
or Services Performed
Responsible
Departments
FY 2025/26
Total Requested Amount
Not to Exceed
Estimated
Goods/Services
Amounts of FY 2025/26
Requested Amount
Total Value of Agreement
and Amendments
Agreement and
Amendment(s) Term Funding Source
FY 2025/26
Vendor Selection Method
and if applicable, Agreement
The legal and/or doing-business-as "dba"
vendor/contractor name
Description of the goods or services to be
purchased or performed by the vendor
The Department(s) that are
requesting the Not to Exceed
amounts. If the vendor is
utilized by three or more
Departments, it is listed as
"Citywide".
The total of all the Not to
Exceed amounts requested by
all Responsible Departments.
Amounts may only be
expended if they are included
in the adopted Capital
Improvement Program and/or
Operating Budget. This request
does not amend the budget.
Some vendors provide both
goods and services, and others
provide only goods or services.
This section estimates the
amount of each and equals the
Total Requested Amount.
The amount of the current
agreement, plus any
amendments, if applicable.
If the agreement is "Until
Terminated", the FY 2025/26
Total Requested Amount Not
to Exceed is used as the Total
Value of Agreement and
Amendments
The term for the current
agreement, plus any
amendments, if applicable.
Funding Source is which fund(s) will pay
for the majority of the goods/services.
How the vendor was selected, as authorized by the
Purchasing Policy. If there are services, an agreement
is noted.
4LEAF, Inc. Building Inspection and Plan Review Services Community Development $325,000 $0 / $325,000 $325,000 7.1.2025 - 6.30.2026 General Fund Bid Tab/Multi-Award/Agreement A Plus Tree, Inc. Tree Maintenance, Roots, and Stump Removal Parks and Recreation $441,452 $0 / $441,452 $3,956,636 7.1.2019 - 6.30.2029 General Fund, LLAD's1 and Parks and LLAD
Replacement 1 RFP/Agreement
Abbey Water Well Service, Inc. Well and Pump Station Service and Repair Services Public Works $250,000 $0 / $250,000 $250,000 7.1.2025 - 6.30.2026 Water Enterprise Bid Tab/AgreementABC Building & Restoration, Inc. On-Call City Facility Repair Work Public Works $75,000 $0 / $75,000 $75,000 7.1.2025 - 6.30.2026 Facilities Maintenance Services Bid Tab/AgreementActive Network, LLC Software, Billing and Credit Card Processing Services Parks and Recreation $200,000 $0 / $200,000 $200,000 7.1.2025 - 6.30.2026 General Fund Purchasing Policy Section 11.1. and 11.2./AgreementAdvanced Integration & Controls (Via Assumption Agreement W.M. Lyles Co.) On-Call SCADA System Support for the City's Water and Wastewater Systems Public Works $100,000 $0 / $100,000 $199,500 10.30.2024 - 6.30.2026 Water and Wastewater Enterprises Bid Tab/Multi-Award/Agreement Amazon.com, Inc. Miscellaneous Supplies Citywide $78,750 $78,750 / $0 N/A N/A Multiple Funds Citywide Purchasing Policy Section 11.4.
American Traffic Safety Materials, Inc. Sign Materials Public Works $61,000 $61,000 / $0 N/A N/A Multiple Funds Citywide Sole Source AMS.NET, LLC dba MGT Impact Solutions Technology Goods, Software and Support Finance and Information
Systems $471,843 $461,843 / $10,000 $50,000 5.28.2024 - 6.30.2029 Information Systems Cooperative Agreement/Agreement Antioch Building Materials Co. Asphalt Materials Public Works $123,000 $123,000 / $0 N/A N/A Multiple Funds Citywide Bid Tab Aqua-Metric Sales Company, Inc.
Sensus Water Meters, Registers, Reading Equipment, Software, and Trade-In Program (Public Works $350,000, Parks and Recreation $20,000) Public Works,
Parks and Recreation $370,000 $370,000 / $0 N/A N/A
Water Enterprise,
Parks and LLAD Replacement 1 Sole Source
Arata Equipment Company Miscellaneous Parts for Solid Waste Refuse Trucks Public Works $330,000 $330,000 / $0 N/A N/A Fleet Maintenance Services Sole SourceAuthority Patrol, Inc. Security Services Police $75,000 $0 / $75,000 $150,000 7.1.2025 - 6.30.2027 General Fund Bid Tab/Agreement Azco Supply, Inc.
Light Poles and Fixtures (Public Works $200,000, Parks and Recreation $30,000) Public Works,
Parks and Recreation $230,000 $230,000 / $0 N/A N/A General Fund, Parks and LLAD Replacement 1 Bid Tab Beltray, Inc. dba All Star Ford Corp. City Vehicle Maintenance, Repair, and Parts Police $172,000 $0 / $172,000 $344,000 7.1.2024 - 6.30.2026 General Fund Bid Tab/Agreement Big B Lumber Company, Inc. Hardware, Materials, and Supplies Citywide $62,200 $62,200 / $0 N/A N/A Multiple Funds Citywide Purchasing Policy Section 3.1.4.
Brentwood Ace Hardware, Inc. Hardware, Materials, and Supplies Citywide $82,650 $82,650 / $0 N/A N/A Multiple Funds Citywide Purchasing Policy Section 3.1.4.Brentwood Press & Publishing Company, LLC Advertising, Notifications, and Postings Citywide $56,650 $56,650 / $0 N/A N/A Multiple Funds Citywide Sole Source Brentwood Reprographics, Inc. dba BR Graphics, Inc.
Printed Goods, Printing, Scanning, and Print Design Services Citywide $67,500 $0 / $67,500 $272,000 7.1.2022 - 6.30.2026 Multiple Funds Citywide Bid Tab/Agreement Brentwood Union School District Joint Use Facilities Parks and Recreation $234,208 $0 / $234,208 $1,170,435 8.1.2008 - 6.30.2029 General Fund Sole Source/Joint Use AgreementBrown and Caldwell Regulatory Water Plans and Reports Consulting Services Public Works $650,000 $0 / $650,000 $650,000 7.1.2025 - 6.30.2026 Water Enterprises Statement of Qualification/AgreementBurke, Williams & Sorensen, LLP Litigation Services City Attorney $150,000 $0 / $150,000 $150,000 7.1.2025 - 6.30.2026 General Fund Purchasing Policy Section 3.2.5./AgreementCalcon Systems, Inc.
On-Call SCADA System Support for the City's Water and Wastewater Systems Public Works $100,000 $0 / $100,000 $145,900 12.11.2024 - 6.30.2026 Water and Wastewater Enterprises Bid Tab/Agreement CDW Government, LLC
Microsoft Licensing, Rubrik, Technology Goods and Software Finance and Information
Systems $420,100 $420,100 / $0 N/A N/A Information Systems Bid Tab/Multi-Award/Cooperative Agreement CentralSquare Technologies, LLC
Financial System, Permitting, Project Management Software, Maintenance, and Support (Finance and Information Systems $303,154, Community Development $65,091) Finance and Information
Systems,
Community Development $368,245 $0 / $368,245 $368,245 10.1.2013 - Until Terminated General Fund, Information Systems Purchasing Policy Section 3.2.5. and 11.1./Agreement Chaplin and Hill Investigative Services, LLC Investigative Services Police $100,000 $0 / $100,000 $250,000 5.2.2024 - 6.30.2026 General Fund Purchasing Policy Section 3.2.5./AgreementClean 'N Seal, Inc. Paver Pressure Washing, Sealing, and Sanding Public Works $80,000 $0 / $80,000 $160,000 7.1.2024 - 6.30.2026 General Fund, Facilities Maintenance Services Bid Tab/AgreementConcord Softball Umpires Sports Officiating Services Parks and Recreation $110,000 $0 / $110,000 $110,000 7.1.2025 - 6.30.2026 General Fund RFQ/AgreementConsolidated Electrical Distributors, Inc.
Electrical Supplies (Public Works $102,530, Parks and Recreation $5,000) Public Works,
Parks and Recreation $107,530 $107,530 / $0 N/A N/A Multiple Funds Citywide Purchasing Policy Section 3.1.4.
Contra Costa County Superior Court Jail Booking Fees Police $55,000 $0 / $55,000 $55,000 10.30.2017 - Until Terminated General Fund Sole Source/Agreement Contra Costa County General Services Traffic Signal Services Engineering $450,000 $0 / $450,000 $450,000 6.25.2008 - Until Terminated Multiple Funds Citywide Sole Source/AgreementContra Costa County Library Library Additional Staffing Hours and Technology Parks and Recreation $175,235 $0 / $175,235 $175,235 7.1.2025 - 6.30.2026 General Fund Sole Source/AgreementContra Costa County Office of the Sheriff CAL-ID, CLETS, ARIES, Forensic Services, Extradition, Rendition Services, and Firing Range Police $456,000 $0 / $456,000 $456,000 7.1.2025 - 6.30.2026 General Fund Sole Source/Agreement Contra Costa County Treasurer Animal Control Services Police $806,708 $0 / $806.708 $806,708 7.1.2022 -Until Terminated General Fund Sole Source/AgreementCore & Main, LP Parts For Maintenance and Repair of City Water Features, Water Distribution System, and Wastewater Collection System (Public Works $42,500, Parks and Recreation $15,000) Public Works,
Parks and Recreation $57,500 $57,500 / $0 N/A N/A Multiple Funds Citywide Bid Tab/Multi-Award
Exhibit "A"
Vendor/Contractor Name Recurring Materials Purchased
or Services Performed
Responsible
Departments
FY 2025/26
Total Requested Amount
Not to Exceed
Estimated
Goods/Services
Amounts of FY 2025/26
Requested Amount
Total Value of Agreement
and Amendments
Agreement and
Amendment(s) Term Funding Source
FY 2025/26
Vendor Selection Method
and if applicable, Agreement
The legal and/or doing-business-as "dba"
vendor/contractor name
Description of the goods or services to be
purchased or performed by the vendor
The Department(s) that are
requesting the Not to Exceed
amounts. If the vendor is
utilized by three or more
Departments, it is listed as
"Citywide".
The total of all the Not to
Exceed amounts requested by
all Responsible Departments.
Amounts may only be
expended if they are included
in the adopted Capital
Improvement Program and/or
Operating Budget. This request
does not amend the budget.
Some vendors provide both
goods and services, and others
provide only goods or services.
This section estimates the
amount of each and equals the
Total Requested Amount.
The amount of the current
agreement, plus any
amendments, if applicable.
If the agreement is "Until
Terminated", the FY 2025/26
Total Requested Amount Not
to Exceed is used as the Total
Value of Agreement and
Amendments
The term for the current
agreement, plus any
amendments, if applicable.
Funding Source is which fund(s) will pay
for the majority of the goods/services.
How the vendor was selected, as authorized by the
Purchasing Policy. If there are services, an agreement
is noted.
Costco Wholesale Corporation, Inc. General Office and Kitchen Supplies Citywide $68,675 $68,675 / $0 N/A N/A Multiple Funds Citywide Bid Tab Crafco, Inc. Crack Sealing Material Public Works $85,000 $85,000 / $0 N/A N/A General Fund, Roadway Improvements Bid TabD. Foskett Trucking, Inc. Base Rock Public Works $66,500 $66,500 / $0 N/A N/A Water and Wastewater Enterprises Bid Tab/Multi-Award David Hall Masonry, Inc. Wall Repairs Parks and Recreation $150,000 $0 / $150,000 $150,000 7.1.2025 - 6.30.2026 Multiple Funds Citywide Bid Tab/Agreement DC Electric Group, Inc. Street Light Pole Repair and Replacement Public Works $75,000 $0 / $75,000 $75,000 7.1.2025 - 6.30.2026 Multiple Funds Citywide Bid Tab/AgreementDelta Diablo Sanitation District Off-Site Hazardous Waste Processing Public Works $320,000 $0 / $320,000 $320,000 7.1.2002 - Until Terminated Solid Waste Enterprise Sole Source/AgreementDelta Fence Company, Inc.
Fence Replacement, Repairs, Supplies, and Job Specific and Tow-Behind Concrete (Parks and Recreation $70,000, Public Works $47,100) Parks and Recreation,
Public Works $117,100 $32,100 / $85,000 $85,000 7.1.2025 - 6.30.2026 Multiple Funds Citywide Bid Tab/Multi-Award/Agreement Diablo Vista Vineyards, LLC Vineyard Maintenance Parks and Recreation $54,298 $0 / $54,298 $317,569 12.14.2021 - 12.31.2027 Citywide Park Assessment District RFP/AgreementDualhare, Inc. dba Weblative Marketing & Media Community Relations Services (City Manager $130,000, Community Development $40,000, Public Works $40,000, Police $35,000) Citywide $245,000 $0 / $245,000 $490,000 7.1.2024 - 6.30.2026 General Fund, Solid Waste, Water and Wastewater
Enterprises Purchasing Policy Section 3.2.5./Agreement
East Bay Regional Communications Systems Authority (EBRCSA) Operations Maintenance and Debt Service for Portable Radios and New Radios Police $103,000 $0 / $103,000 $1,441,000 2 12.13.2010 - Until Debt
Service is Fully Paid and City
Terminates Use of Service General Fund Sole Source/Agreement East Bay Tire Company, Inc. Commercial Tires and Service for Heavy Duty Trucks Public Works $226,500 $0 / $226,500 $453,000 7.1.2024 - 6.30.2026 Solid Waste Enterprise, Fleet Maintenance
Services Bid Tab/Agreement
ECS Imaging, Inc.
Laserfiche and Assureon Hardware, Software and Support Services Finance and Information
Systems $53,029 $53,029 / $0 N/A N/A Information Systems Cooperative Agreement/Agreement Elavon, Inc.
Credit Card Processing Fees (Utility Billing IVR and BTC $85,000, Community Development $50,000, Police $5,000) Citywide $140,000 $0 / $140,000 $140,000 10.1.2009 - Terminated General Fund, Solid Waste, Water and Wastewater
Enterprises Purchasing Policy Section 11.2./Agreement
ePlus Technology, Inc. Technology Software
Finance and Information
Systems $71,238 $71,238 / $0 N/A N/A Information Systems Cooperative Agreement/Purchasing Policy Section
3.2.5. Finberg Fencing, Inc.
Fence Replacement, Repairs, and Supplies (Public Works $61,100, Parks and Recreation $45,000) Public Works,
Parks and Recreation $106,100 $0 / $106,100 $106,100 7.1.2025 - 6.30.2026 Multiple Funds Citywide Bid Tab/Multi-Award/Agreement Frank and Grossman Landscape Contractors, Inc. Janitorial Services Public Works $247,146 $0 / $247,146 $851,282 7.1.2022 - 6.30.2026 Multiple Funds Citywide Bid Tab/AgreementGeorge Hills Company, Inc. Subrogation and Recovery Services Finance and Information
Systems $75,000 $0 / $75,000 $75,000 8.11.2016 - Until Terminated Multiple Funds Citywide Purchasing Policy Section 3.2.5/Agreement GHA Technologies, Inc. Technology Goods and Software
Finance and Information
Systems $90,721 $90,721 / $0 N/A N/A Information Systems Bid Tab/Multi-Award Gibbons & Conley Litigation Services City Attorney $150,000 $0 / $150,000 $150,000 7.1.2025 - 6.30.2026 General Fund Purchasing Policy Section 3.2.5./Agreement Governmentjobs.com, Inc. dba NeoGov
Human Resources Automation Software - Governmentjobs.com, Insight, Perform, Onboard, CoreHR and Benefits Human Resources $90,000 $0 / $90,000 $90,000 2.25.2016 - Until Terminated General Fund Purchasing Policy Sections 3.2.5. and 11.1/Agreement GovInvest, Inc. dba TrueComp
Retiree Medical Actuarial Services; Labor and Benefit Software and Services Finance and Information
Systems $60,000 $0 / $60,000 $108,000 12.31.2024 - 12.30.2026 Pension/OPEB Obligation Purchasing Policy Section 3.2.5./Agreement Grainger, Inc.
Maintenance Supplies (Public Works $120,850, Parks and Recreation $45,000) Public Works,
Parks and Recreation $165,850 $165,850 / $0 N/A N/A Multiple Funds Citywide Purchasing Policy Section 3.1.4.
Griswold Industries, Inc. dba Cla-Val Company Service and Repair of Cla-Val Valves Public Works $75,000 $0 / $75,000 $75,000 7.1.2025 - 6.30.2026 Water Enterprise Sole Source/Agreement Hach Company, Inc. Water Quality Testing Reagents and Analytical Instruments Public Works $138,541 $69,500 / $69,041 $89,512 7.1.2024 - 6.30.2026 Multiple Funds Citywide Sole Source/AgreementIndependent Code Consultants, Inc. Building Inspection and Plan Review Services Community Development $230,000 $0 / $230,000 $230,000 7.1.2025 - 6.30.2026 General Fund Bid Tab/Multi-Award/AgreementIndustrial Employers and Distributors Association (IEDA) Consultation on Employment Conditions and EmployerEmployee Relations Matters Human Resources $70,000 $0 / $70,000 $70,000 9.1.2019 - Until Terminated General Fund Purchasing Policy Section 3.2.5./Agreement Info-Tech Research Group, Inc. Research and Advisory Resource Portal Finance and Information
Systems $90,000 $90,000 / $0 N/A N/A Information Systems Cooperative Agreement Interstate Sales, Inc. Thermoplastic, Traffic Paint Public Works $72,500 $72,500 / $0 N/A N/A General Fund Bid Tab Jarvis Fay, LLP General Services City Attorney $100,000 $0 / $100,000 $100,000 7.1.2025 - 6.30.2026 General Fund Purchasing Policy Section 3.2.5./Agreement JPMorgan Chase Bank, N.A., Inc. dba Chase Paymentech
Utility Billing Credit Card Processing for Online and Front Counter Payments Finance and Information
Systems $330,000 $0 / $330,000 $330,000 2.1.2024 - Until Terminated Solid Waste, Water and Wastewater Enterprises Purchasing Policy Section 11.2.
Keller Canyon Landfill On-Site Pick Up and Processing of Solid Waste Public Works $6,160,000 $0 / $6,160,000 $29,800,000 33.1.2023 - 2.28.2028 Solid Waste Enterprise Sole Source/Agreement Kelly Spicers, Inc.
Janitorial Supplies (Public Works $78,250, Parks and Recreation $38,000) Public Works,
Parks and Recreation $116,250 $116,250 / $0 N/A N/A Multiple Funds Citywide Cooperative Agreement
Exhibit "A"
Vendor/Contractor Name Recurring Materials Purchased
or Services Performed
Responsible
Departments
FY 2025/26
Total Requested Amount
Not to Exceed
Estimated
Goods/Services
Amounts of FY 2025/26
Requested Amount
Total Value of Agreement
and Amendments
Agreement and
Amendment(s) Term Funding Source
FY 2025/26
Vendor Selection Method
and if applicable, Agreement
The legal and/or doing-business-as "dba"
vendor/contractor name
Description of the goods or services to be
purchased or performed by the vendor
The Department(s) that are
requesting the Not to Exceed
amounts. If the vendor is
utilized by three or more
Departments, it is listed as
"Citywide".
The total of all the Not to
Exceed amounts requested by
all Responsible Departments.
Amounts may only be
expended if they are included
in the adopted Capital
Improvement Program and/or
Operating Budget. This request
does not amend the budget.
Some vendors provide both
goods and services, and others
provide only goods or services.
This section estimates the
amount of each and equals the
Total Requested Amount.
The amount of the current
agreement, plus any
amendments, if applicable.
If the agreement is "Until
Terminated", the FY 2025/26
Total Requested Amount Not
to Exceed is used as the Total
Value of Agreement and
Amendments
The term for the current
agreement, plus any
amendments, if applicable.
Funding Source is which fund(s) will pay
for the majority of the goods/services.
How the vendor was selected, as authorized by the
Purchasing Policy. If there are services, an agreement
is noted.
Knight Technology Group Technology Goods and Software
Finance and Information
Systems $197,670 $197,670 / $0 N/A N/A Information Systems Bid Tab/Multi-Award LEHR Upfitter OpCo, LLC dba LEHR/LEHR Auto (via Assumption Agreement with Stommel, Inc. dba LEHR Auto Electric, Inc.) Emergency Lighting and Supplies (Police $349,434, Public Works $5,000) Police, Public Works $354,434 $204,434 / $150,000 $300,000 8.13.2024 - 6.30.2026 Multiple Funds Citywide Bid Tab/Purchasing Policy Section 3.1.4/Agreement Liberty Adult Education Senior Activities and Services Parks and Recreation $65,000 $0 / $65,000 $65,000 7.1.2025 - 6.30.2026 General Fund RFQ/AgreementLiebert Cassidy Whitmore, P.C. General and Administrative Personnel Matters City Attorney $150,000 $0 / $150,000 $150,000 7.1.2025 - 6.30.2026 General Fund Purchasing Policy Section 3.2.5./AgreementLone Tree Trucking, Inc. Hauling of Biosolids Services Public Works $350,000 $0 / $350,000 $725,000 7.1.2025 - 6.30.2027 Wastewater Enterprise Bid Tab/AgreementLucia Peters, Sole Proprietor Instructor Services for Youth Sports Parks and Recreation $100,000 $0 / $100,000 $100,000 7.1.2025 - 6.30.2026 General Fund RFQ/AgreementLuhdorff & Scalmanini Consulting Engineers, Inc.
Administration and Implementation of a Groundwater Sustainability Plan (GSP) for the East Contra Costa Sub Basin Public Works $156,000 $0 / $156,000 $321,000 7.1.2024 - 6.30.2026 Water Enterprise Sole Source/Agreement Matrix Imaging Solutions (Via Assumption Agreement with DataProse, Inc.) Monthly Mailing Service, Insert Printing, Insert Fee, Format Programming and Postage Finance and Information
Systems $139,000 $49,000 / $90,000 $90,000 6.4.2015 - Until Terminated Solid Waste, Water and Wastewater Enterprises Sole Source/Agreement McCauley Agricultural & Pest Service, Inc.
Citywide Weed Abatement and Pest Control (Public Works $118,000, Parks and Recreation $45,000, Community Development $15,000) Citywide $178,000 $0 / $178,000 $296,000 7.1.2025 - 6.30.2027 Multiple Funds Citywide Bid Tab/Agreement Mechanical Analysis/Repair, Inc. dba MarTech
On-Call Repair Work for Mechanical Processes, Including Rebuilding Pumps, Electrical Systems, Pump and Piping Systems, Machine Shop Services, Metal Fabrications and Crane Service Public Works $300,000 $0 / $300,000 $300,000 7.1.2025 - 6.30.2026 Water and Wastewater Enterprises Bid Tab/Agreement Michelle Lassle Consulting, Sole Proprietor
Better In Brentwood Marketing, Copywriting, Photography, Videography, Social Media Management, and Web Hosting, Maintenance, and Development Services City Manager $70,000 $0 / $70,000 $140,000 6.25.2024 - 6.30.2026 General Fund Sole Source/Agreement Motorola Radio Equipment Police $157,661 $157,661 / $0 N/A N/A Vehicle Replacement Fund Sole Source Municipal Maintenance Equipment, Inc.
Miscellaneous Parts and Supplies for Vehicles and Equipment Public Works $90,000 $90,000 / $0 N/A N/A Multiple Funds Citywide Purchasing Policy Section 3.1.4.
North American Youth Activities, LLC dba Kidz Love Soccer, LLC Instructor Services for Youth Sports Parks and Recreation $75,000 $0 / $75,000 $90,000 7.1.2025 - 8.31.2026 General Fund RFQ/Agreement Optiv Security, Inc. Okta Multi-Factor Authentication Software Finance and Information
Systems $87,467 $87,467 / $0 N/A N/A Information Systems Cooperative Agreement/Purchasing Policy Section
3.2.5. PACE Supply Corporation
Parts for Maintenance and Repair of City Water Features, Water Distribution System, and Wastewater Collection System Public Works $155,000 $155,000 / $0 N/A N/A Water and Wastewater Enterprises Bid Tab/Multi-Award Pacific Coast Sales & Service, Inc. dba Pacific Coast Trane Service Preventative Maintenance, Inspection Service, Service and Repair of HVAC Systems and Boilers Public Works $75,000 $0 / $75,000 $75,000 7.1.2025 - 6.30.2026 Facilities Maintenance Services Sole Source/Agreement Phil's Diesel Clinic, Inc. Heavy Duty Diesel Truck Repair Public Works $179,000 $0 / $179,000 $358,000 6.25.2024 - 6.30.2026 Fleet Maintenance Services Bid Tab/AgreementPowerGen, Inc. Generator Maintenance and Services Public Works $123,600 $0 / $123,600 $123,600 7.1.2025 - 6.30.2026 Fleet Maintenance Services Bid Tab/Multi-Award/AgreementPrecision Emprise, LLC dba Precision Concrete Cutting, LLC Sidewalk Trip Hazard Removal/Repair Public Works $125,000 $0 / $125,000 $125,000 7.1.2025 - 6.30.2026 General Fund Cooperative Agreement/AgreementPurpose-Built Trade Co.
Work Wear and Screen Printing Services (Public Works $50,000, Parks and Recreation $7,500) Public Works,
Parks and Recreation $57,500 $7,500 / $50,000 $50,000 7.1.2025 - 6.30.2026 Multiple Funds Citywide Bid Tab/Multi-Award/Agreement Ramos Oil Company, Inc. Bulk Oil and Diesel Exhaust Fluid Public Works $54,500 $54,500 / $0 N/A N/A Multiple Funds Citywide Purchase Policy Section 3.1.4 and 11.2RC Readymix Company, Inc.
Concrete Materials and Delivery (Public Works $169,000, Parks and Recreation $12,000) Public Works,
Parks and Recreation $181,000 $0 / $181,000 $181,000 7.1.2025 - 6.30.2026 Multiple Funds Citywide Bid Tab/Agreement Robertson-Bryan, Inc.
National Pollutant Discharge Elimination System (NPDES) Permit Services and Procurement of Specialized Solids Handling Equipment Public Works $107,720 $0 / $107,720 $215,070 7.1.2025 - 6.30.2027 Wastewater Enterprise RFQ/Agreement Ross Recreation Equipment Company, Inc. Park Amenity Supplies Parks and Recreation $125,000 $125,000 / $0 N/A N/A Parks and Trails Improvement, Parks and LLAD
Replacement 1 Sole Source
Sabah International, Inc.
Alarm System Monitoring, Maintenance, Repairs, and Inspections Finance and Information
Systems $345,200 $0 / $345,200 $345,200 7.1.2025 - 6.30.2026 Information Systems Sole Source/Agreement Savant Solutions, Inc. Technology Goods, Software, and Consulting Services Finance and Information
Systems $189,238 $154,738 / $34,500 $34,500 3.26.2024 - Until Terminated Information Systems Cooperative Agreement/Agreement Schaefer Systems International, Inc. Refuse Carts Public Works $300,000 $300,000 / $0 N/A N/A Solid Waste Enterprise Sole Source
Exhibit "A"
Vendor/Contractor Name Recurring Materials Purchased
or Services Performed
Responsible
Departments
FY 2025/26
Total Requested Amount
Not to Exceed
Estimated
Goods/Services
Amounts of FY 2025/26
Requested Amount
Total Value of Agreement
and Amendments
Agreement and
Amendment(s) Term Funding Source
FY 2025/26
Vendor Selection Method
and if applicable, Agreement
The legal and/or doing-business-as "dba"
vendor/contractor name
Description of the goods or services to be
purchased or performed by the vendor
The Department(s) that are
requesting the Not to Exceed
amounts. If the vendor is
utilized by three or more
Departments, it is listed as
"Citywide".
The total of all the Not to
Exceed amounts requested by
all Responsible Departments.
Amounts may only be
expended if they are included
in the adopted Capital
Improvement Program and/or
Operating Budget. This request
does not amend the budget.
Some vendors provide both
goods and services, and others
provide only goods or services.
This section estimates the
amount of each and equals the
Total Requested Amount.
The amount of the current
agreement, plus any
amendments, if applicable.
If the agreement is "Until
Terminated", the FY 2025/26
Total Requested Amount Not
to Exceed is used as the Total
Value of Agreement and
Amendments
The term for the current
agreement, plus any
amendments, if applicable.
Funding Source is which fund(s) will pay
for the majority of the goods/services.
How the vendor was selected, as authorized by the
Purchasing Policy. If there are services, an agreement
is noted.
Shape, Inc.
On-Call Service and Repair of Pumps at Wastewater Treatment Plant Public Works $200,000 $0 / $200,000 $200,000 7.1.2025 - 6.30.2026 Wastewater Enterprise Bid Tab/Agreement Shaver Trucking and Excavating, Inc. Base Rock and Hauling Spoils Public Works $70,000 $45,000 / $25,000 $25,000 7.1.2025 - 6.30.2026 Multiple Funds Citywide Bid Tab/Multi-Award/AgreementSHI International Corporation (SHI) Technology Goods and Software Finance and Information
Systems $94,823 $94,823 / $0 N/A N/A Information Systems Bid Tab/Multi-Award Solenis, LLC Polymer for Wastewater Treatment Plant Public Works $90,000 $0 / $90,000 $180,000 7.1.2024 - 6.30.2026 Wastewater Enterprise Sole Source/Agreement SPC Distributors, LLC dba Lincoln Aquatics Pool and Water Feature Chemicals and Supplies Parks and Recreation $100,000 0 / $100,000 $100,000 7.1.2025 - 6.30.2026 General Fund RFQ/AgreementStaples, Inc. Office Supplies and Products Citywide $110,000 $110,000 / $0 N/A N/A Multiple Funds Citywide Cooperative AgreementStar Creek Land Stewards, Inc.
Goat Grazing, Weed Abatement, and Erosion Control Program Public Works $63,000 $0 / $63,000 $126,000 7.1.2025 - 6.30.2027 General Fund, Parks and LLAD Replacement 1 Bid Tab/Agreement Strictly Technology, LLC Technology Goods and Software
Finance and Information
Systems $181,500 $181,500 / $0 N/A N/A Information Systems Bid Tab/Multi-Award Sun Ridge Systems, Inc.
Computer Aided Dispatch and National Incident-Based Reporting System (NIBRS) and Training Police $105,000 $6,505 / $98,495 $98,495 07.01.2025-06.30.2026 General Fund Sole Source/Agreement Telstar Instruments, Inc.
Parts, Programming, Scheduled Maintenance, and On-Call Service and Repair of Water and Wastewater Instrumentation, Sensors and Onsite Sodium Hypochlorite Generation Systems Public Works $145,000 $0 / $145,000 $222,145 7.1.2024 - 6.30.2026 Water and Wastewater Enterprises Sole Source/Agreement Tesco Controls, Inc.
Annual Extended Maintenance and System Services (EMASS); Control and Integration Systems Maintenance and Support Public Works $126,750 $0 / $126,750 $249,750 7.1.2024 - 6.30.2026 Multiple Funds Citywide Sole Source/Agreement The Home Depot, Inc. Hardware, Materials, and Supplies Citywide $128,250 $128,250 / $0 N/A N/A Multiple Funds Citywide Purchasing Policy Section 3.1.4.
Toshiba, Inc. Copier Lease and Maintenance Citywide $55,000 $0 / $55,000 $55,000 Month-to-Month Multiple Funds Citywide Cooperative Agreement Tyler Technologies, Inc.
Billing Software, Insight Transaction Fee, Programming, and Annual Maintenance Finance and Information
Systems $235,000 $0 / $235,000 $235,000 1.4.2004 - Until Terminated Solid Waste, Water, and Wastewater Enterprises Purchasing Policy Section 3.2.5 and 11.1./Agreement U.S. Bancorp Asset Management, Inc. (Contract previously with PFM Asset Management, LLC ) Investment Advisory Service Fees Finance and Information
Systems $150,000 $0 / $150,000 $900,000 7.1.2025 - 6.30.2031 Multiple Funds Citywide Purchasing Policy Section 3.2.5./Agreement Univar Solutions USA, LLC
Supply and Delivery of Sodium Bisulfite and Sodium Hypochlorite for Use at the Wastewater Treatment Plant Public Works $850,000 $0 / $850,000 $850,000 7.1.2025 - 6.30.2026 Wastewater Enterprise Bid Tab/Agreement Universal Building Services and Supply Company, Inc. Janitorial Services Public Works $108,850 $0 / $108,850 $405,399 7.1.2022 - 6.30.2026 Multiple Funds Citywide Bid Tab/AgreementUniversal Site Services, Inc. Cleaning and Sweeping Service for City Parking Structure Public Works $60,000 $0 / $60,000 $120,000 7.1.2025 - 6.30.2027 Facilities Maintenance Services Bid Tab/AgreementWaste Management of Alameda County, Inc. dba Altamont Landfill Disposal of Biosolids Public Works $450,000 $0 / $450,000 $900,000 7.1.2025 - 6.30.2027 Wastewater Enterprise Bid Tab/AgreementWatersavers Irrigation, Inc.
Specialty Irrigation Supplies and Pumps (Parks and Recreation $95,000, Public Works $24,050) Parks and Recreation,
Public Works $119,050 $119,050 / $0 N/A N/A Multiple Funds Citywide Purchasing Policy Section 3.1.4.
Wesco Distribution, Inc.
Electrical Supplies (Public Works $37,000, Parks and Recreation $16,000) Public Works,
Parks and Recreation $53,000 $53,000 / $0 N/A N/A Multiple Funds Citywide Purchasing Policy Section 3.1.4.
Xerox Corporation Copier Lease and Maintenance Citywide $85,000 $0 / $85,000 $305,000 7.1.2025 - 6.30.3030 Multiple Funds Citywide Cooperative Agreement Z-Sportz, Inc. dba Skyhawks Sports Academy, LLC Instructor Services for Youth Sports Classes and Camps Parks and Recreation $75,000 $0 / $75,000 $90,000 9.1.2025 - 8.31.2026 General Fund RFQ/Agreement1 LLAD - Landscape and Lighting Assessment District3 Total Value of Agreement and Amendments is an estimate, as fees vary and are based on multiple factors (per load, per ton, type of waste, CPI, and other fees)2 Debt Service is $15/month/radio for 15 years. Payments began in FY 2013/14. There are approximately three more years of Debt Service for a Total Debt Service of approximately $450,000. Operations Maintenance varies and increased from $25/month/radio in FY 2013/14 to $31/month/radio in FY 2024/25. In FY 2024/25, the Operations Maintenance was $60,636 and approximately $805,000 has been paid thru 6.30.2025. Total Operations Maintenance, until the Debt Service has been paid (3 more years), is estimated at $991,000. If Police continue to utilize EBRCSA after the Debt Service is paid, the Operations Maintenance portion would continue. Those amounts are not reflected in the Total Value of Agreement and Amendments column
RECOMMEND: VENDOR: 4LEAF, Inc.
Independent Code
Consultants, Inc. (ICCI) Shums Coda Associates TRB+ Associates REASON:
ADDRESS:
2126 Rheem Drive
Pleasanton, CA 94588
5870 Stoneridge Mall
Rd. Suite 200
Pleasanton, CA 94588
5776 Stoneridge Mall
Rd. Suite 150
Pleasanton, CA 94588
3180 Crow Canyon
Place Suite 216
San Ramon, CA 94583
PHONE: 925-462-5959 925-264-9559 844-674-5179 925-866-2633 CONTACT: Craig Tole Abigail Obligacion Jenna Harris Todd Bailey TERMS: 1 year 1 year 1 year 1 year
RFP SUBMITTED: Yes Yes Yes Yes
SELECTED: Yes Yes No No
TOTAL TOTAL TOTAL TOTAL
$105.00 $90.00 $95.00 $95.00
$115.00 $100.00 $115.00 $115.00
$120.00 $120.00 $125.00 $120.00
$160.00 $155.00 $140.00 $140.00
$145.00 $135.00 $140.00 $130.00
$150.00 Varies $175.00 $150.00
TOTAL W/O CASp: $645.00 $600.00 $615.00 $600.00
TABULATION OF BIDS Building Inspection and Plan Review Services Certified Access Specialist (CASp) Plans Examiner
Structural Plan Reviewer
Senior Building Inspector
Non-Structural Plans Examiner
Building Inspector I
DESCRIPTION
Building Inspector II
Entering into an Over 50's agreement with 2
companies, 4LEAF, Inc. and Independent Code
Consultants, Inc. (ICCI)
Agreement to enter contract with both companies
was determined based on full scope of services
offered, good standing established relationship with
the City of Brentwood and flexibility. Neighborhood
Services - Building Division requires the consulting
services to be available on a short notice with
seasoned staff that maintain City of Brentwood
standards.
MATERIAL DESCRIPTION:
TABULATION OF BIDS MATERIAL DESCRIPTION: Well and Pump Station Service and Repair RECOMMEND: Abbey Water Well Service, Inc. VENDOR: Abbey Water Well Service, Inc. Mechanical Analysis Repair, Inc. Eaton Drilling Co., Inc.
REASON: Only responsible bid response.
ADDRESS:
10706 S. Highway 26
Valley Springs, CA 95252
142 N. Cuff Ave
Lodi, CA 95240
20 W. Kentucky Ave
Woodland, CA 95695
QUOTE DATE: 3/5/2024 No Response No Response
PHONE: 209-887-2990 925-813-0134 530-662-6795
CONTACT: Steve Watson Dave Ruddock Eric Vincent
EMAIL: [email protected] [email protected] [email protected] ITEM # QTY DESCRIPTION FY 25/26 FY 25/26 FY 25/26
1 Hourly 1 Man, Delivery Truck $100.00 No Response No Response 2 Hourly 1 Man, Service Truck $120.00
3 Hourly 2 Man, Service Truck $135.00
4 Hourly 2 Man, Rig & Service Truck $180.00
5 Hourly 3 Man, Rig & Service Truck $230.00
6 Hourly Rotary Crane - 10 Ton $130.00
7 Hourly Rotary Crane - 30 Ton $180.00
8 Hourly General Shop Labor $100.00
9 Hourly Machine Shop Labor $90.00
TOTAL: $1,265.00 No Response No Response
MATERIAL DESCRIPTION: General Contractor
RECOMMEND: VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL Locations: Citywide Facilities
1 General contractor to oversee and/or complete repairs or Per Hour $140.00 task asked upon on City owned Facilities. Such as and not limited to, carpentry, electrical, plumbing, roofing, windows etc.
2 Regular Straight Time: Per Hour $120.00
3 Overtime After 4pm: Per Hour $180.00
4 Holidays: Per Hour $240.00
5 Water Damage Tech Per Hour $130.00
6 Mold Remediation Tech Per Hour $130.00
7 Truck Fee Per Day $100.00
Additional Cost:
Air Movers Per Day $38.00
Dehumidifiers Per Day $80.00
$1,158.00
[email protected] [email protected] [email protected] PO Box 1241
Brentwood, CA 94513
NO QUOTE NO QUOTE
1394 Bauer Wy.
Brentwood, CA 94513
TABULATION OF BIDS
ABC Building & Restoration, Inc.
Lowest responsible bid
Jim Sutton Zachary Pelletier Mike Gutierrez
415.866.6092
03.19.2025
925.684.2544 925.826.8049
ABC Building & Restoration, Inc. Precision Construction Impax Construction Concord CA,
NO RESPONSE NO RESPONSE
NO RESPONSE NO RESPONSE
TOTAL:
MATERIAL DESCRIPTION: On-Call SCADA System Support
RECOMMEND: VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 Engineer, hourly rate, 4 hour minimum per service call $190.00 $225.00 $265.00 2 Overtime, hourly rate $285.00 $350.00 $397.50
3 After hours, nights and weekends, hourly rate $380.00 $550.00 $530.00 TOTAL: $855.00 $1,125.00 $1,192.50
TABULATION OF BIDS
Calcon Systems, Inc. and Advanced Integration &
Controls (via Assumption Agreement W.M. Lyles Co.)
Ryan Smith Tim Fassio Devina Velasquez
916-646-1999
10/4/2024
925-570-5122 530-499-0405
Calcon Systems, Inc.
Advanced Integration & Controls
Via Assumption Agreement W.M.
Lyles Co. Telstar, Inc.
525 W. Alluvial Ave.
Fresno, CA 93711
Multi-award to Calcon Systems, Inc. and Advanced
Integration & Controls formerly W.M. Lyles Co. The
nature of purchasing SCADA system services will
require us to purchase from not only the lowest bidder
but the one that can provide the needed services within the required timeframe. Often vendors are unavailable
due to scheduling conflicts, and to prevent excessive
SCADA system down time, other vendors will need to be
utilized. [email protected] [email protected] [email protected] 4017 Vista Park Ct.
Sacramento, CA 95834
10/7/2024 10/4/2024
12919 Alcosta Blvd., Ste. 9
San Ramon, CA 94583
MATERIAL DESCRIPTION: Purchase of Asphalt Materials
RECOMMEND: VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 1 Ton $89.00
2 1 Ton 3/4 Asphalt, Cal Trans Specification $88.00
TOTAL: $177.00 No Bid No Bid
1/2 Asphalt, Cal Trans Specification
TABULATION OF BIDS
Antioch Building Materials Co.
Antioch Building Materials was the only bidder.
Chris
Antioch Building Materials Co. County Asphalt
1375 California Avenue
Pittsburg, CA 94565
Niels
3/21/2025
925-432-0171 925-682-2299
Granite Construction
5501 Imhoff Drive
Martinez, CA 94553
[email protected] [email protected] [email protected] 10500 S. Harlan
French Camp, CA 95231
Josh
925-982-4750
RECOMMEND: VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 Hourly Rate of Security $33.75 $33.75 $28.98 $28.98 $64.00 / $67.20 $65.60 2nd Lowest Bid
Lowest
Bid
$ 33.75 $ 28.98
Local Preference 16.46% TOTAL: $33.75 $28.98 $65.60
TABULATION OF BIDS MATERIAL DESCRIPTION: Patrol Service Authority Patrol
Authority Patrol is the current vendor and am satisified with their service. They are local and also the lowest
bid.
Sul Noory Michael Davidson Sr. Lucy Foster
925-852-7052
4/10/2025
925-233-0000 925-826-2076
Metro Security Services Authority Patrol Strategic Threat Management Inc. 101 Village Dr., Brentwood, CA
94513
[email protected] [email protected] [email protected] 2504 Verne Roberts Circle #103
4/10/2025 4/9/2025
5820 Stoneridge Mall Rd. #201
Pleasanton, CA 94588
RECOMMEND: VENDOR:
REASON:
ADDRESS:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 1
2 1
3 1
4 1
5 1
6 1
7 1
8 1
9 1
10 1
11 1 Fixture-AT30-80W48LED4K-G2-ACDR-LE2A-UNV-DMG-HS-RC 12 1
13 1
14 1
15 1
TOTAL: No Bid No Bid No Bid
[email protected] [email protected] [email protected] 958 E. Airway Blvd
Livermore, CA 94551
2250 Stewart St.
Stockton, CA 95205
TABULATION OF BIDS MATERIAL DESCRIPTION: Cobra Streetlights, Poles, Decorative Pole Fixtures Azco Supply, Inc.
No bid responses were received. Director approval was
granted for the City to select Azco as the vendor to
supply materials.
Dan Ojeda Jeff Kramer Jason Momaney
209-943-2452 925-784-9357 925-455-5267
Azco Supply, Inc. Wesco Jams
2500 Dean Lesher Drive, Suite C
Concord, CA 94520
Cobra Arterial Double Street Light Pole, Arm, Fixture
Cobra Street Light Pole, Single Arm, Fixture
Cobra Arterial Double Street Light Pole without fixture Cobra Street Light Pole, single arm without fixture
Hadco Pole & Fixture
SCRAL8028TX (per release)
Hadco Fixture C7259C-ZB3RN64AN
Hadco Pole S6361-DWG16
Visco Dual Yoke 11544
Lumec Pole & Fixture
Zed/Lumec Pole & Fixture
Lumec AT30 Twin & Fixture
Pole-RS61N-15-IP-SCRAL8028TX
ARM-CRA-2-SCRAL8028TX
RECOMMEND: VENDOR:
REASON:
ADDRESS:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 1 Hourly Rate for Maintenance $160.00 $160.00 $165.00 $165.00 $190.00 $190.00 2nd Lowest Bid Lowest Bid
$ 165.00 $ 160.00
Local Preference 3.13% TOTAL: $160.00 $165.00 $190.00
Bill Brandt did not meet Local
Preference % per Purchasing
Policy
TABULATION OF BIDS MATERIAL DESCRIPTION: Vehicle Maintenance All Star Ford Corp.
Lowest Bid
Chris Tastard Rob Brandt Robert Cleghorn
925-752-7880 925-634-3551 209-879-4733
All Star Ford Corp. Bill Brandt Ford Tracy Ford
8100 Brentwood Bl. Brentwood, CA
94513
[email protected] [email protected] [email protected] 3500 Auto Plaza Wy Tracy, CA
95304
3800 Century Wy Pittsburg, CA
94565
1 RECOMMEND:
Brentwood Reprographics, Inc.
dba BR Graphics, Inc. VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
EMAIL:
NAME:
DEL. PROM.
DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL
Pre-Printed Goods
500 $120.00 500 $57.00 500
2500 $365.00 2500 $242.00 2500
5000 $550.00 5000 $460.00 5000
500 $95.00 500 $52.00 500
2500 $275.00 2500 $220.00 2500
5000 $450.00 5000 $418.00 5000
500 $95.00 500 $50.00 500
2500 $275.00 2500 $216.00 2500
5000 $450.00 5000 $409.00 5000
500 $120.00 500 $50.00 500
2500 $345.00 2500 $216.00 2500
5000 $500.00 5000 $409.00 5000
500 $150.00 500 $57.00 500
2500 $450.00 2500 $236.00 2500
5000 $610.00 5000 $450.00 5000
7500 $750.00 7500 $628.00 7500
10000 $950.00 10000 $782.00 10000
500 $120.00 500 $85.00 500
2500 $390.00 2500 $420.00 2500
5000 $600.00 5000 $800.00 5000
925-513-4900 510-970-0160
#10 Regular White Envelopes - no window, return address, department name, logo green
Local Preference per Purchasing Policy
5.5 the vendors are within 3% of one
another, therefore, the local vendor will
receive the awared. Additionally, BR
Graphics was the most responsive bidder.
Prices for FY 2022/23, 2023/24, 2024/25
and 2025/26
TABULATION OF BIDS
1 925-516-3344
Brentwood Reprographics, Inc.
dba BR Graphics, Inc.
MATERIAL DESCRIPTION: Printing, Scanning, Design of Printed Goods Services MinuteMan Press CEC Print Solutions
1905 Contra Costa Blvd Pleasant Hill, CA
94513
3361 Walnut Blvd. Suite 130 Brentwood,
CA 94513
30971 San Benito Street Hayward,
CA 94544
NO BID
Roger Strauss Antonio Rea Richard Fish
04/07/2022 - 4:52 PM 04/08/2022 - 2:38 PM NO PROPOSAL
[email protected] [email protected] [email protected] 5-7 Business Days
#10 Regular White Envelopes - window, return address,
department name, logo black with Red URGENT 5
6 #10 White Envelopes - confidential
2 #10 Regular White Envelopes - no window, return address, department name, logo black
#10 Regular White Envelopes - no window, return address, logo black 3
#10 Regular White Envelopes - window, return address,
department name, logo black 4
5 Business Days
2 RECOMMEND:
Brentwood Reprographics, Inc.
dba BR Graphics, Inc. VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
EMAIL:
NAME:
DEL. PROM.
DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL
925-513-4900 510-970-0160
Local Preference per Purchasing Policy
5.5 the vendors are within 3% of one
another, therefore, the local vendor will
receive the awared. Additionally, BR
Graphics was the most responsive bidder.
Prices for FY 2022/23, 2023/24, 2024/25
and 2025/26
TABULATION OF BIDS
925-516-3344
Brentwood Reprographics, Inc.
dba BR Graphics, Inc.
MATERIAL DESCRIPTION: Printing, Scanning, Design of Printed Goods Services MinuteMan Press CEC Print Solutions
1905 Contra Costa Blvd Pleasant Hill, CA
94513
3361 Walnut Blvd. Suite 130 Brentwood,
CA 94513
30971 San Benito Street Hayward,
CA 94544
Roger Strauss Antonio Rea Richard Fish
04/07/2022 - 4:52 PM 04/08/2022 - 2:38 PM NO PROPOSAL
[email protected] [email protected] [email protected] 5-7 Business Days 5 Business Days
500 $120.00 500 $57.00 500
2500 $360.00 2500 $225.00 2500
5000 $550.00 5000 $450.00 5000
Each $0.40 Each NO BID Each
500 $150.00 500 $63.00 500
Each $0.40 Each NO BID Each
500 $150.00 500 $63.00 500
Each $0.40 Each NO BID Each
500 $150.00 500 $63.00 500
50 $10.00 50 $21.00 50
100 $17.50 100 $31.00 100
150 $26.25 150 $36.00 150
12 Booking Cards - pink, 67# 3”x5” 1000 $45.00 1000 $105.00 1000 13 1000 $350.00 1000 $503.00 1000
14 250 $75.00 250 $113.00 250
15 500 $225.00 500 $165.00 500
#9 Return Envelope - no window, blue ink, meter stamp,
return address 7
2 Part Carbonless Form - logo black (New Service/After
Hours) 8.5”x5.5” 11
BPD Citation Change (3-Part NCR) (original - white, copy 1 - canary, copy 2 - pink) 5.5"x8.5"
Booking Fee Reimbursement Notice CR-143 10.5 (4-Part
NCR) (original - white, copy 1 - canary, copy 2 - pink, copy 3 - goldenrod) 8.5"x11"
BPD Firearms Confiscation (2-Part NCR) (original - white single sided, copy 1 - canary double sided) 8.5"x11"
1st Page Letterhead - white wove, green logo header only 24# 8.5"x11" 8
1st Page Letterhead - white wove, green Logo header and footer 24# 8.5"x11" 9
2nd Page Letterhead - white wove, mountain watermark 24#
8.5"x11" 10
3 RECOMMEND:
Brentwood Reprographics, Inc.
dba BR Graphics, Inc. VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
EMAIL:
NAME:
DEL. PROM.
DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL
925-513-4900 510-970-0160
Local Preference per Purchasing Policy
5.5 the vendors are within 3% of one
another, therefore, the local vendor will
receive the awared. Additionally, BR
Graphics was the most responsive bidder.
Prices for FY 2022/23, 2023/24, 2024/25
and 2025/26
TABULATION OF BIDS
925-516-3344
Brentwood Reprographics, Inc.
dba BR Graphics, Inc.
MATERIAL DESCRIPTION: Printing, Scanning, Design of Printed Goods Services MinuteMan Press CEC Print Solutions
1905 Contra Costa Blvd Pleasant Hill, CA
94513
3361 Walnut Blvd. Suite 130 Brentwood,
CA 94513
30971 San Benito Street Hayward,
CA 94544
Roger Strauss Antonio Rea Richard Fish
04/07/2022 - 4:52 PM 04/08/2022 - 2:38 PM NO PROPOSAL
[email protected] [email protected] [email protected] 5-7 Business Days 5 Business Days
16 500 $185.00 500 $295.00 500
500 $185.00 500 $188.00 500
1000 $300.00 1000 $340.00 1000
500 $455.00 500 $543.00 500
1000 $600.00 1000 $965.00 1000
500 $155.00 500 $131.00 500
1000 $205.00 1000 $219.00 1000
20 Each (min. 250) $0.40 Each $1.75 Each (min. 250)
21 Each (min. 250) $0.40 Each $1.50 Each (min. 250)
100 $275.00 100 $157.00 100
200 $350.00 200 $299.00 200
500 $1,025.00 500 $401.00 500
1000 $1,325.00 1000 $718.00 1000
24 500 $195.00 500 $391.00 500
19 Brochures - (full color, gloss, double sided) 5.5"x8.5" 65# Brochures - (full color, gloss, double sided) text 4/4 tri-fold
8.5"x11" 65#
Brochures - (full color double sided) 8.5"x11" 65#
BPD Release and Promise to Appear (3-Part NCR) (original - white, copy 1 - yellow, copy 2 - pink) 8.5"x11"
BPD CCC Notice of Correction and Proof of Service (3-Part NCR) (original - white, copy 1 - canary, copy 2 - pink)
8.5"x7.5"
17 18 Brochures - (full color, double sided, bi-fold) 11"x17" 80# Building Division Correction Notice - 2 color (3-Part NCR) (original - white, copy 1 - canary, copy 2 - pink) 5.5"x8.5" Brochures – (full color, gloss, double sided, folded)
18”x7.75" 65# 22
Brochure – (full color, double sided) (one section
perforated for mailing) 17"x6" 65# 23
4 RECOMMEND:
Brentwood Reprographics, Inc.
dba BR Graphics, Inc. VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
EMAIL:
NAME:
DEL. PROM.
DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL
925-513-4900 510-970-0160
Local Preference per Purchasing Policy
5.5 the vendors are within 3% of one
another, therefore, the local vendor will
receive the awared. Additionally, BR
Graphics was the most responsive bidder.
Prices for FY 2022/23, 2023/24, 2024/25
and 2025/26
TABULATION OF BIDS
925-516-3344
Brentwood Reprographics, Inc.
dba BR Graphics, Inc.
MATERIAL DESCRIPTION: Printing, Scanning, Design of Printed Goods Services MinuteMan Press CEC Print Solutions
1905 Contra Costa Blvd Pleasant Hill, CA
94513
3361 Walnut Blvd. Suite 130 Brentwood,
CA 94513
30971 San Benito Street Hayward,
CA 94544
Roger Strauss Antonio Rea Richard Fish
04/07/2022 - 4:52 PM 04/08/2022 - 2:38 PM NO PROPOSAL
[email protected] [email protected] [email protected] 5-7 Business Days 5 Business Days
250 $50.00 250 $28.00 250
500 $65.00 500 $38.00 500
250 $50.00 250 $24.00 250
500 $65.00 500 $31.00 500
500 $240.00 500 $165.00 500
1000 $420.00 1000 $330.00 1000
250 $90.00 250 $75.00 250
500 $125.00 500 $123.00 500
250 $90.00 250 $53.00 250
500 $125.00 500 $88.00 500
250 $85.00 250 $36.00 250
500 $110.00 500 $66.00 500
500 $185.00 500 $359.00 500
1000 $300.00 1000 $662.00 1000
500 $275.00 500 $327.00 500
1000 $385.00 1000 $600.00 1000
Each $2.50 Each NO BID Each
10 $20.00 10 $13.00 10
Business Cards - classic natural white classic crest cover smooth, digitally printed on 2 sides 2 color 3.5"x2" 110# 25 Business Cards -classic natural white classic crest cover smooth, digitally printed on 1 side 2 color 3.5"x2" 110# 26 30 Door Hanger - (yellow, 1 sided, c-cut 1 color) 3.75"x8.5" Emergency Protective Order (3-Part NCR) (original - white, copy 1 - canary, copy 2 - pink) 8.5"x11" 31
Evidence/Property Field Receipt Form (3-Part NCR, double sided, different info on back of original and copy 1)(original - white, copy 1 - canary, copy 2 - pink) 8.5"x11"
32 Courtesy Notice Labels (Fluorescent Orange Labels
perforated) 4.25"x7.5" 27
28 Door Hanger - (yellow, 2 sided, c-cut 2 color) 4.25"x11" 29 Door Hanger - (blue, 1 sided, c-cut 1 color) 4.25"x11" 33 Poster - full color, gloss, one side 12"x18" 65#
5 RECOMMEND:
Brentwood Reprographics, Inc.
dba BR Graphics, Inc. VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
EMAIL:
NAME:
DEL. PROM.
DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL
925-513-4900 510-970-0160
Local Preference per Purchasing Policy
5.5 the vendors are within 3% of one
another, therefore, the local vendor will
receive the awared. Additionally, BR
Graphics was the most responsive bidder.
Prices for FY 2022/23, 2023/24, 2024/25
and 2025/26
TABULATION OF BIDS
925-516-3344
Brentwood Reprographics, Inc.
dba BR Graphics, Inc.
MATERIAL DESCRIPTION: Printing, Scanning, Design of Printed Goods Services MinuteMan Press CEC Print Solutions
1905 Contra Costa Blvd Pleasant Hill, CA
94513
3361 Walnut Blvd. Suite 130 Brentwood,
CA 94513
30971 San Benito Street Hayward,
CA 94544
Roger Strauss Antonio Rea Richard Fish
04/07/2022 - 4:52 PM 04/08/2022 - 2:38 PM NO PROPOSAL
[email protected] [email protected] [email protected] 5-7 Business Days 5 Business Days
Each $45.00 Each NO BID Each
20 $700.00 20 $560.00 20
35 Per page ($5 ft2
) $30.00 Per page $24.00 Per page
36 Per page $0.17 Per page $0.20 Per page
37 Per page $0.10 Per page $0.10 Per page
38 Per page $0.90 Per page $2.00 Per page
39 Per page $0.45 Per page $1.00 Per page
40 Per page B&W
($0.50 ft2
) $0.50 Per page B&W
($0.50 ft2
) NO BID Per page B&W
($0.50 ft2
)
41 Per page $10.50 Per page $52.00 Per page
250 $85.00 250 $84.00 250
500 $150.00 500 $174.00 500
250 $125.00 250 $125.00 250
500 $200.00 500 $211.00 500
250 $85.00 250 $113.00 250
500 $150.00 500 $189.00 500
Printing - B&W on 11"x17" white 20# bond
Printing - B&W on 8.5"x11" white 20# bond
Printing - color on 11"x17" white 20# bond
Printing - color on8.5"x11" white 20# bond
Printing of oversized plans, bigger than 11" x 17"
34 Poster - full color, gloss, one side 27.75"x36" 65#
Printing - color, digitally printed, one side 24"x36" white 20# bond
Special Events Form (2-Part NCR) (original - white, copy 1 - canary) 8.5"x11" 20# 44
Printing Maps to Mylars - 24”x36”
Ride-a-Long Form (2-Part NCR) (original - white, copy 1 - canary) 8.5"x11" 20# 42
Solid Waste Service Tag (2-part NCR double-sided), white 20# paper original , white 67# card copy 1, 1/4" punch hole at top, 3"x11"
43
6 RECOMMEND:
Brentwood Reprographics, Inc.
dba BR Graphics, Inc. VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
EMAIL:
NAME:
DEL. PROM.
DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL
925-513-4900 510-970-0160
Local Preference per Purchasing Policy
5.5 the vendors are within 3% of one
another, therefore, the local vendor will
receive the awared. Additionally, BR
Graphics was the most responsive bidder.
Prices for FY 2022/23, 2023/24, 2024/25
and 2025/26
TABULATION OF BIDS
925-516-3344
Brentwood Reprographics, Inc.
dba BR Graphics, Inc.
MATERIAL DESCRIPTION: Printing, Scanning, Design of Printed Goods Services MinuteMan Press CEC Print Solutions
1905 Contra Costa Blvd Pleasant Hill, CA
94513
3361 Walnut Blvd. Suite 130 Brentwood,
CA 94513
30971 San Benito Street Hayward,
CA 94544
Roger Strauss Antonio Rea Richard Fish
04/07/2022 - 4:52 PM 04/08/2022 - 2:38 PM NO PROPOSAL
[email protected] [email protected] [email protected] 5-7 Business Days 5 Business Days
250 $125.00 250 $144.00 250
500 $200.00 500 $157.00 500
250 $40.00 250 $98.00 250
500 $75.00 500 $135.00 500
250 $80.00 250 $84.00 250
500 $130.00 500 $174.00 500
250 $80.00 250 $84.00 250
500 $130.00 500 $174.00 500
250 $105.00 250 $199.00 250
500 $185.00 500 $295.00 500
250 $150.00 250 $152.00 250
500 $225.00 500 $212.00 500
1000 $325.00 1000 $321.00 1000
250 $1,300.00 250 $1,450.00 250
500 $1,550.00 500 $1,750.00 500
1000 $1,700.00 1000 $2,000.00 1000
250 $50.00 250 $182.00 250
500 $95.00 500 $207.00 500
Building Division Stop Work notice (2-part NCR singlesided), white 20# paper original , white 67# card copy 1,
4.25"x11"
45 BPD Property Disposition (2-Part NCR) (original - white, copy 1 -canary) 8.5"x11" 20# 48
BPD Firearms Emergency Protective Order (3-Part NCR)
(original - white, copy 1 - canary, copy 2 - pink) 8.5"x11" 49 Solid Waste Service Schedule (color, double sided)
8.5"X5.5" white 188# Tango gloss (card stock) (US Postage Paid)
50 STOP WORK Notice - Logo, single-sided, black ink, 3 1/2" x 8" (3 fit on a page), red thick paper stock, either cut or perforated
46 BPD Detention Certificate (2-Part NCR) (original - white, copy 1 -canary) 8.5"x11" 20# 47
Solid Waste Service Calendar & Guide Brochure - (color, double sided) 4 panel (each panel 8"x6") calendar perforated (US Postage Paid)
51 Courtesy Notice Labels (2-part NCR double-sided) white, 1/4" punch hole at top, 4.5"x 11" 52
7 RECOMMEND:
Brentwood Reprographics, Inc.
dba BR Graphics, Inc. VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
EMAIL:
NAME:
DEL. PROM.
DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL
925-513-4900 510-970-0160
Local Preference per Purchasing Policy
5.5 the vendors are within 3% of one
another, therefore, the local vendor will
receive the awared. Additionally, BR
Graphics was the most responsive bidder.
Prices for FY 2022/23, 2023/24, 2024/25
and 2025/26
TABULATION OF BIDS
925-516-3344
Brentwood Reprographics, Inc.
dba BR Graphics, Inc.
MATERIAL DESCRIPTION: Printing, Scanning, Design of Printed Goods Services MinuteMan Press CEC Print Solutions
1905 Contra Costa Blvd Pleasant Hill, CA
94513
3361 Walnut Blvd. Suite 130 Brentwood,
CA 94513
30971 San Benito Street Hayward,
CA 94544
Roger Strauss Antonio Rea Richard Fish
04/07/2022 - 4:52 PM 04/08/2022 - 2:38 PM NO PROPOSAL
[email protected] [email protected] [email protected] 5-7 Business Days 5 Business Days
250 $90.00 250 $53.00 250
500 $125.00 500 $88.00 500
250 $40.00 250 $128.00 250
500 $75.00 500 $141.00 500
250 $325.00 250 $209.00 250
500 $550.00 500 $398.00 500
56 Per page B&W
($0.50 ft2
) $0.50 Per page B&W
($0.50 ft2
) NO BID Per page B&W
($0.50 ft2
)
Scanning Services
57 Per page $0.90 Per page $2.75 Per page
58 Per page $2.50 Per page $3.75 Per page
59 Each $0.19 Each $3.50 Each
60 Per page $1.00 Per page $2.75 Per page
Design
61 Per hour $55.00 Per hour $95.00 Per hour
Notice of Violation (2-Part NCR) (original - white, copy 1 - canary) 4.5"x 11" 20# 54
Printing - color on 11"x17" Photo White 28# Color Copy
Digital Text Smooth, digitally printed on 2 sides 55
Printing of oversized plans, bigger than 11" x 17"
53 Door Hanger - (pink, 1 sided, c-cut 1 color) 4.25"x11" Scan - B&W oversize (larger than 11" x 17" up to 24" x 36") - to TIF file
Scan - Color oversize (larger than 11" x 17" up to 24" x 36") - to TIF file
.TIFF file format (individual pages)
File indexing and management (combining all pages and
naming file)
Design Services
8 RECOMMEND:
Brentwood Reprographics, Inc.
dba BR Graphics, Inc. VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
EMAIL:
NAME:
DEL. PROM.
DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL
925-513-4900 510-970-0160
Local Preference per Purchasing Policy
5.5 the vendors are within 3% of one
another, therefore, the local vendor will
receive the awared. Additionally, BR
Graphics was the most responsive bidder.
Prices for FY 2022/23, 2023/24, 2024/25
and 2025/26
TABULATION OF BIDS
925-516-3344
Brentwood Reprographics, Inc.
dba BR Graphics, Inc.
MATERIAL DESCRIPTION: Printing, Scanning, Design of Printed Goods Services MinuteMan Press CEC Print Solutions
1905 Contra Costa Blvd Pleasant Hill, CA
94513
3361 Walnut Blvd. Suite 130 Brentwood,
CA 94513
30971 San Benito Street Hayward,
CA 94544
Roger Strauss Antonio Rea Richard Fish
04/07/2022 - 4:52 PM 04/08/2022 - 2:38 PM NO PROPOSAL
[email protected] [email protected] [email protected] 5-7 Business Days 5 Business Days
Additional Services/Goods
62 Per set $7.00 Per set $10.50 Per set
63 Per set $2.25 Per set Free with Bind Per set
64 Each $2.50 Each $3.75 Each
65 Each $4.50 Each $4.50 Each
66 Each $1.00 Each $2.50 Each
67 Each ($6 ft2
) $6.00 Each $55.00 Each ($6 ft2)
68 Each B&W ($0.50
ft2
) $0.50 Each $65.00 Each ($0.50 ft2
)
B&W
Shipping/Delivery Per order Free Per order $6.00 Per order 2nd Lowest Bid Lowest Bid
$27,195.01 $26,445.55
Local Preference 2.83%
TOTAL: $27,195.01 $26,445.55 NO BIDS
Mounting - oversized map or exhibit
Over Size Drawings - printed from file 60”
Chicago Screws - for thick documents or thick plan sets Clear vinyl cover and back - for binded documents
Comb Bind - less than 1"
Comb Bind - over 1"
Large Format Staples - plan sets
MATERIAL DESCRIPTION: On-Call SCADA System Support
RECOMMEND: VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 Engineer, hourly rate, 4 hour minimum per service call $190.00 $225.00 $265.00 2 Overtime, hourly rate $285.00 $350.00 $397.50
3 After hours, nights and weekends, hourly rate $380.00 $550.00 $530.00 TOTAL: $855.00 $1,125.00 $1,192.50
TABULATION OF BIDS
Calcon Systems, Inc. and Advanced Integration &
Controls (via Assumption Agreement W.M. Lyles Co.)
Ryan Smith Tim Fassio Devina Velasquez
916-646-1999
10/4/2024
925-570-5122 530-499-0405
Calcon Systems, Inc.
Advanced Integration & Controls
Via Assumption Agreement W.M.
Lyles Co. Telstar, Inc.
525 W. Alluvial Ave.
Fresno, CA 93711
Multi-award to Calcon Systems, Inc. and Advanced
Integration & Controls formerly W.M. Lyles Co. The
nature of purchasing SCADA system services will
require us to purchase from not only the lowest bidder
but the one that can provide the needed services within the required timeframe. Often vendors are unavailable
due to scheduling conflicts, and to prevent excessive
SCADA system down time, other vendors will need to be
utilized. [email protected] [email protected] [email protected] 4017 Vista Park Ct.
Sacramento, CA 95834
10/7/2024 10/4/2024
12919 Alcosta Blvd., Ste. 9
San Ramon, CA 94583
RECOMMEND: VENDOR:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 1 $174.20 $202.13 $262.13 $224.00 $249.55
2 1 $685.48 $767.11 $768.06 $754.38 $757.74
3 1 $275.78 $281.62 $284.78 $303.42 $293.70
4 1 $165.89 $173.12 $169.75 $182.48 $175.87
5 1 $138.42 $142.81 $151.95 $144.90 $185.34
6 1 $1,141.59 $1,302.14 $1,313.40 $1,260.10 $1,311.64
7 1 $239.73 $247.51 $289.96 $270.00 $170.33
8 1 $38.14 $38.00 $46.67 $40.67 $47.22
9 1 $94.95 $108.77 $109.06 $121.00 $109.97
10 1 $394.35 $406.61 $486.68 $428.24 $449.30
11 1 $439.25 $473.20 $474.05 $510.00 $480.95
12 1 $4,699.84 $4,957.02 $5,162.84 $5,221.00 $5,213.47
$19.00 $14.00 $19.00 $19.00 $0.00
$331.43 $0.00 $381.19 $827.77 $826.44
$0.00 $0.00 $0.00 $0.00 $49.99
TOTAL: $8,838.05 $9,114.04 $9,919.52 $10,306.96 $10,321.51 2/25/2025 2/25/2025
MATERIAL DESCRIPTION: Technology Goods and Software
2300 NW 55th Court, Suite 110
Fort Lauderdale, FL 33309
2537 Cedarcrest Rd, Ste 305 #48
Acworth, GA 30101
290 Davidson Avenue
Somerset, NJ 08873
Knight Technology Group Strictly Technology LLC CDW Government, LLC SHI International Corp 200 N. Milwaukee Avenue
Vernon Hills, IL 60061
3/7/2025
GHA Technologies Inc
8998 E Raintree Drive
Scottsdale, AZ 85260
2/25/2025
CDW Government LLC
TABULATION OF BIDS
404.689.5568
2/25/2025
Multi-Award Procurement - The nature of purchasing
Technology Goods and Software will require us to
purchase from not only the lowest bidder but also from
the one who can provide the needed goods. Often
vendors are out of stock. To prevent delays in
purchasing, we must utilize mulitple vendors.
REASON:
Damon Tobacco
[email protected]
Ethan Mcleod
[email protected]
954.225.8092
Keith Nguyen
[email protected]
312.705.0246 ext 50246 732.317.3688
Tommy Baxter
[email protected]
925.412.3640
Christian Grejsen
[email protected]
HP LaserJet Pro 3301fdw - Printer
Lenovo ThinkVision T24 - 24" Monitor for Dual Monitor
CyberPower Intelligent LCD - Desktop UPS
Lenovo ThinkPad T16 Gen3 - Laptop
Jabra Engage 65 Mono - Headset
Jabra LINK - hook switch
DESCRIPTION
Cisco IP Phone 7841 - Desk phone
Lenovo ThinkCentre M70q Gen5 - PC
Lenovo ThinkCentre Tiny-in-One 24 Gen5 - 24" Monitor
DYMO LabelWriter 550
Apple 10.9-inch iPad WiFi 10th gen - 256 GB
EcoStruxure IT Expert Access - 1 year - 100 node
eWaste
Shipping
Tax
RECOMMEND: VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION FY 24/25 Rates FY 25/26 Rates
FY 24/25
Rates
FY 25/26
Rates
FY 24/25
Rates
FY 25/26
Rates
FY 24/25
Rates
FY 25/26
Rates
FY 24/25
Rates
FY 25/26
Rates
FY 24/25
Rates
FY 25/26
Rates
FY 24/25
Rates
FY 25/26
Rates
`
1 Sq Ft $0.36 $0.37
2 Sq Ft $0.55 $0.55
3 Sq Ft $0.20 $0.20
4 Sq Ft $0.20 $0.20
1 $0.16 $0.17
2 $9,600.00 $10,200.00
3 $19,200.00 $20,400.00
4 $0.20 $0.20
TOTAL: $28,801.67 $30,601.69
No Bid
No Bid No Bid No Bid No Bid No Bid No Bid
No Bid No Bid No Bid No Bid No Bid
[email protected]
Abe's Power Washing Service
San Ramon per phone
conversation
925-449-6890
Abe
[email protected]
Chuck' Pressure Washing Service
3186 Contra Loma Blvd
Antioch, CA 94509
510-309-5411
Chuck
Total Cleaning Cost:
Paver cleaning of 50,000 sq. ft of pavers around
City Hall and the Community Center
Sealing of pavers throughout project
Re-sanding pavers throughout project
Spot cleaning costs
Spot cleaning sq. foot cost (3 Hour Minimum)
60,000 sq. foot total cost (1 service)
Square foot cost
120,000 sq. foot total cost (2 services)
Total Cleaning Cost:
Sidewalk Cleaning Project
Paver and Sidewalk Cleaning Project
Paver Cleaning Project
TABULATION OF BIDS MATERIAL DESCRIPTION:
Clean N Seal, Inc.
Lowest responsible bid for the paver and sidewalk
cleaning project.
3/14/2024
925-418-4224
David Pritchett
[email protected]
Art Roland
[email protected] [email protected]
Sean Drayer
[email protected] [email protected]
Garrett Piland
925-628-4891 707-559-8239 925-798-9043 707-492-6279
PO Box 2103
Brentwood, CA 94513 9020 Brentwood Blvd Suite A
Brentwood CA 94513
Clean N Seal Inc Superior Clean and Seal Powerclean
Santa Rosa, CA
Steam on Wheels
2655 Stanwell Dr. #102 Unit
D Concord, CA 94520
PWSC
422 Larkfield Center #285
Santa Rosa, CA 95403
MATERIAL DESCRIPTION: Water Distribution and Wastewater Parts RECOMMEND:
VENDOR:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 1 $162.00 $162.00 $180.00 $180.00 $187.00 $187.00
2 1 $638.00 $638.00 $639.00 $639.00 $645.00 $645.00
3 1 $1,648.20 $1,648.20 $1,685.00 $1,685.00 $1,650.00 $1,650.00 4 1 $45.10 $45.10 $45.00 $45.00 $45.75 $45.75
5 1 $25.10 $25.10 $25.25 $25.25 $26.00 $26.00
6 1 $46.50 $46.50 $46.25 $46.25 $47.25 $47.25
7 1 $88.15 $88.15 $88.25 $88.25 $89.00 $89.00
8 1 $41.00 $41.00 $22.00 $22.00 $43.00 $43.00
9 20 Ft. $42.00 $42.00 $45.00 $45.00 $43.00 $43.00
10 1 $61.77 $61.77 $66.00 $66.00 $61.75 $61.75
11 1 $11.99 $11.99 $12.75 $12.75 $12.00 $12.00
12 1 $11.38 $11.38 $12.10 $12.10 $11.50 $11.50
13 1 4" SDR, female x screw cap (clean out adapter) $9.96 $9.96 $6.10 $6.10 $10.25 $10.25 14 1 $11.97 $11.97 $12.75 $12.75 $12.00 $12.00
15 1 $322.14 $322.14 $325.00 $325.00 $346.00 $346.00
TOTAL: $3,165.26 $3,210.45 $3,229.50
1315 Main St.
Oakley,CA 94561
3/18/2025 3/18/2025
4015 Newton Rd
Stockton,CA95205
Christian Young
925-679-8005
Core & Main, LP
2025 East Leland Rd. Pittsburg, CA
94565
The bid is being awarded to Pace Supply Corporation,
Underground Republic Waterworks and Core & Main LP
due to the nature of purchasing parts. Often parts are
needed on an emergency basis and to prevent delays,
other vendors must be utilized. Staff will start with the lowest bidder to ensure best pricing. Underground
Republic Waterworks will not exceed $50k therefore, are not on Exhibit A.
REASON:
TABULATION OF BIDS
Multi-Award Procurement - may utilize one or all
vendors.
Steven Wright Joe Aliotti
3/18/2025
916-343-9437 925-655-7416
Pace Supply Corp. Underground Republic Waterworks
[email protected] [email protected] [email protected] 8" x 2" CC Bronze Double Strap Service Saddle, 8.99-9.67 4" Flange Gate Valve Iron Body Epoxy Coated with SS bolts Fire Hydrant break off-check valve, per COB Standard W-3 G5 Valve Box
G5 cast iron lid marked Water
4" SDR, 45 Bell x Bell
4" SDR, 22.5 Bell x spigot
4" SDR, 22.5 Bell x Bell
2" Ford Blow off valve Part # BLA18-777-TA-NL
B-16 Concrete Meter Box
B-16 Fibrelyte solid lid marked Water
F8 Concrete Box with F-8D Lid marked Sewer
4" SDR 35 Pipe
4" Maxadapter shielded sewer coupling
RECOMMEND: VENDOR:
ADDRESS:
QUOTE DATE:
CONTACT:
QTY UNIT TOTAL QTY UNIT TOTAL QTY UNIT TOTAL
120 $0.38 $45.19 72 $0.46 $33.38 96 $0.80 $76.99
120 $0.38 $45.19 72 $0.46 $33.38 96 $0.56 $53.79
120 $0.38 $45.19 72 $0.46 $33.38 96 $0.60 $58.07
120 $0.35 $41.99 72 $0.46 $33.38 96 $0.80 $76.99
180 $0.07 $12.99 180 $0.07 $12.62 180 $0.11 $19.27
192 $0.08 $16.29 180 $0.07 $12.62 192 $0.11 $21.38
192 $0.08 $16.29 192 $0.07 $13.88 192 $0.11 $21.38
500 $0.03 $15.19 300 $0.05 $14.98 500 $0.05 $24.49
500 $0.03 $15.39 600 $0.02 $13.98 500 $0.05 $24.99
500 $0.03 $15.19 300 $0.05 $14.98 500 $0.06 $29.21
1120 $0.01 $15.19 660 $0.02 $10.77 400 $0.01 $5.05
500 $0.14 $72.19 500 $0.15 $75.98 500 $0.18 $89.99
175 $0.07 $12.09 200 $0.06 $11.98 125 $0.11 $14.36
300 $0.06 $18.39 330 $0.05 $16.98 500 $0.07 $33.72
240 $0.09 $20.59 300 $0.07 $20.98 500 $0.14 $68.02
186 $0.10 $18.79 186 $0.09 $16.73 500 $0.16 $79.40
102 $0.11 $11.39 102 $0.09 $8.98 252 $0.18 $44.29
2000 $0.01 $17.09 2000 $0.01 $15.98 2000 $0.02 $30.04
1000 $0.02 $16.99 1000 $0.02 $18.98 2000 $0.03 $61.99
800 $0.02 $16.29 800 $0.02 $14.98 800 $0.08 $65.69
24 $0.54 $12.99 24 $0.62 $14.97 6 $0.92 $5.54
8 $2.47 19.79 8 $2.50 19.98 4 $2.20 8.8
40 $0.52 $20.79 48 $0.52 $24.98 24 $0.61 $14.55
40 $0.52 $20.79 48 $0.52 $24.98 24 $0.61 $14.55
14 $1.41 $19.79 14 $1.28 $17.98 12 $1.71 $20.50
1020 $0.02 $22.79 864 $0.02 $14.68 720 $0.02 $17.79
$7.94 $8.23 $10.30
22 9v Duracell Batteries
26 Lowest responsible bid using online
pricing
REASON:
20 21
23 24
25 15
16 17
18 19
10 11
12 13
14 6
7 8
9 5
www.staplesadvantage.com
06/01/25
Online
TABULATION OF BIDS
Costco Wholesale Corporation, Inc. Costco Wholesale Corporation, Inc. Sam's Club Staples Advantage MATERIAL DESCRIPTION: General Office and Kitchen Supplies www.costcobusinessdelivery.com
06/01/25
Online
Original Creamer Single
www.samsclub.com
06/01/25
Online
ITEM #
1 DESCRIPTION
Coffee Summit Roast K-cups
Coffee Bold Blend K-cups
Coffee Breakfast Blend K-cups
2 3
4 Coffee House Decaf K-cups
International Delight French Vanilla Single
Solo Heavyweight Plastic Forks
Solo Heavyweight Plastic Knives
Solo Heavyweight Plastic Spoons
International Delight Hazelnut Single
Dining Paper Napkins
Paper Hot Cups 16 oz.
Dixie Paper Bowl 12 oz.
Dixie Ultra Paper Plate 6-7/8"
Dixie Ultra Paper Plate 10-1/16"
Palmolive Dish Detergent
Stevia in the Raw Packets
Dixie Ultra Paper Plate 8-1/2"
Splenda Packets
Pure Cane Sugar Packets
Scotch-Brite Zero-Scratch Scrub Sponges
AA Duracell Batteries
TOTAL PER UNIT:
AAA Duracell Batteries
C Duracell Batteries
Kleenex
RECOMMEND: VENDOR:
REASON:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 Pallet Per Pound $0.71
2 5 Gallon $12.79
TOTAL: $13.50
No Bid No Bid
No Bid No Bid
Poly type 3 Plexi Melt Crackseal Material
De-Tack
TABULATION OF BIDS MATERIAL DESCRIPTION: Crack Seal Material Crafco, Inc.
Crafco was the only bid response.
Dan Gertsema Cliff Clowers n/a
916-373-1500
3/11/2025
209 417-0973 916-806-3342
Crafco, Inc. Reed & Graham VSS Emultech
690 Sunol Street
San Jose, CA 95126
[email protected] [email protected] [email protected]
3785 Channel Drive
W Sacramento, CA 95691
N/A N/A
6165 West Detroit Street
Chandler, AZ 85226
TABULATION OF BIDS MATERIAL DESCRIPTION:
RECOMMEND: VENDOR:
ADDRESS:
QUOTE DATE:
PHONE:
CONTACT NAME:
EMAIL:
ITEM # QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 1 TON $43.75 $43.75 $47.82 $47.82
TOTAL: $43.75 $47.82 No Bid
Base Rock
Antioch Building Materials Co.
2170 Elkins Way Brentwood, CA 94513
No Bid
925-687-2976 925-446-9346 925-432-0171
D. Foskett Trucking, Inc. Shaver Trucking and Excavating Inc.
PO Box 920 Clayton, CA 94517 2401 Adams Lane Brentwood, CA 94513 3/7/2025
Rachelle Whitten
The nature of purchasing base rock used for various
repairs requires Public Works to purchase from not
only the lowest bidder but the one that can provide the needed goods. Quotes received from D. Foskett
Trucking and Shaver Trucking were similar overall.
REASON:
Multi-Award - may utilize one or both of the following
vendors: D. Foskett Trucking and Shaver Trucking
and Excavating, Inc.
No Bid
[email protected] [email protected] [email protected] 3/4 inch Virgin Class II Base Rock - Delivered
3/13/2025
Joe Shaver Niels Larsen