Gardena City Council
September 10, 2024

However, the actual number of consultants selected may be subject to change based on the number of responses and qualifications.

The award agreements are to provide on-call services for a period of three (3) years. The agreements may be renewed at the City’s discretion for up to two (2) additional years, subject to satisfactory performance during the initial three-year term. The initial three-year term is anticipated to commence in September 2024 and end in September 2027. The City encourages firms to submit qualifications for any or all parts of the key services listed below to be eligible for placement on the qualified on-call/as-needed list for each service category separately.

At the City’s discretion, selected firms will be assigned projects based on their qualifications in relation to the project(s) scope of work, or requested to submit a proposal, on an as-needed basis for various projects in the city. The City does not guarantee that successful firms will be provided with any projects.

MINIMUM QUALIFICATIONS
Only those consultants with verifiable experience related to the services requested in this solicitation will be considered during the evaluation process. Consultant staff assigned to execute the scope of services must have relevant experience in providing the necessary services as described in the scope. All personnel assigned to the work must possess appropriate certification or registration as required by state and local agencies.

SCOPE OF WORK
Selected firms will report to and operate under the direction of the City of Gardena Public Works staff to provide professional engineering, architecture, and/or landscape architecture services to the City. In general, the selected consultants will be expected to provide services and staffing for the following categories:
• General Civil Engineering Design
• Construction Management and Inspection
• Traffic Engineering
• Architecture and Landscape Architecture
• Geotechnical Engineering, Geology and Material Testing • Staff Augmentation
Consultants may submit qualifications for one or more of the service categories requested; however, separate proposals and letter of transmittals must be submitted for each category.

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GENERAL CIVIL ENGINEERING DESIGN
Provide complete design services for Capital Improvement Program projects. Example services include, but not limited to:
• Plan preparation for street improvements, repair, rehabilitation, or other related street improvements.
• Plan preparation for storm drain and sewer improvements, upgrades, modifications, extensions, repair, or rehabilitation.
• Preparation of hydrology and hydraulic analysis and reports. • Preparation of WQMP’s, SWPPP’s or related NDPES documents/reports. • Geotechnic engineering and material testing as needed. • Preparation of project technical provisions.
• Preparation of detailed cost estimates.
• Perform mapping and prepare legal descriptions for right of way acquisitions, easements, etc. • Provide design and construction surveys.
• Provide construction assistance.
• Coordination with, and approvals from other permitting agencies and utility companies.

CONSTRUCTION MANAGEMENT AND INSPECTION
Provide complete construction management and inspection services for CIP, including park renovations, and facility construction/ modifications/ modernizations. Including, but not limited to:
• Coordinate and lead project construction meetings.
• Lead all meetings during the construction from pre-construction to final closeout. • Provide and maintain project files/documents per City template. • Provide and supervise construction observations/inspections for CIP projects such as streets, sewer, storm drain, parks and facilities.
• Provide construction inspection services in grading, street improvements, drainage, SWPPP/erosion control, paving, sewer, water, and franchise utilities. • Provide public contract administration (i.e. CCO, Daily logs/report, Weekley Statements, Notices, labor compliance/enforcement).
• Provide utility company coordination.
• Provide labor compliance/enforcement as needed.
• Assure contractor to maintain a set of as-built plans. • Schedule the final walk-through inspections and prepare a “punch-list”. • Collect and review the Certified Payrolls as needed.
• Assume contractor to obtain all necessary permits.
• Provide constructability review, quantity take-off and cost estimates as needed.

TRAFFIC ENGINEERING
Provide traffic design engineering and/or study/analysis services for signal and signing, striping, grant writing, and all related services, including but not limited to:
• Improvements associated with traffic signal design.

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• Preparation of signing, striping, signal modifications, detour, and traffic control design • Preparation of special traffic studies
• Conducting signal synchronization studies (before and after synchronization travel time), utilizing HCM method for LOS, as well as Los Angeles County standards.

ARCHITECTURE AND/OR LANDSCAPE ARCHITECTURE
Provide architecture and/or landscape architecture professionally services for public facilities. Including, but not limited to:
• Provide conceptual design, master plan, feasibilities study and envelope evaluations. • Renovation and/or expansion of existing public facilities. • Preparation of landscape/planting plans and irrigation. • Parking lot and hardscapes improvements.
• Playground layout and play structure design/upgrade.
• Preparation of project special provisions and technical specifications • Provide cost estimates.
• Provide constructability review and construction support.

GEOTECHNICAL ENGINEERING, GEOLOGY AND MATERIAL TESTING
Provide complete design, construction, or assistance services for City improvement projects and/or investigations. Services include, but are not limited to:
• Complete soils investigation and preparation of Geotechnical Engineering reports and studies, such as pavement design, grading requirements, retaining wall parameters, slope stability analysis, sinkhole/voids investigation and analysis, etc. • Laboratory work related to all aspects of Geotechnical Engineering. • Provide construction inspection for items such as asphalt concrete, aggregate base, and concrete placement during construction, grading excavation, and backfill. • Provide testing services such as field compaction and laboratory testing of soils, aggregates, asphalt, and concrete.

STAFF AUGMENTATION SERVICES (Firms may submit only for positions or service they provide.) Provide qualified and available personnel to provide professional staff augmentation services and/or backfill various positions and classifications within the Engineering Division on short notice. Positions include but are not limited to: Engineer(s), Permit Technician(s), and Inspector(s) and perform duties as an “Acting” City representative. Positions may require personnel reporting to City offices.

Immediately the City plans to augment one (1) Associate, Civil, or Senior Civil Engineer based on the qualification and best fit for the City. Other categories of augmentation services are not currently needed, however will be requested as needed.

Sample duties include, but not limited to:
• Engineer(s) general requirements (Identify an Engineer with resume and proposed classification; Associate, Civil, or Senior Civil Engineer) - Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 6 | Page
o Able to work minimum 20 hours per week or more. The City is open to accepting fulltime services as well. o Perform mathematical computations and estimates.
o Simultaneously handle several tasks and continue to reestablish priorities. o Communicate clearly and concisely with others, orally and in writing. o Ability to establish and maintain effective team relationships with all internal and external customers.
o Able to operate Microsoft Office and AutoCAD.
o Able to perform in indoor and outdoor environments with exposure to the elements. o May be required to pass a security/background check and a drug test prior before providing any services to the City.
o Must maintain a valid California Drive License.
o You may be required to work more than 40 hours a week and/or work irregular hours, particularly during emergency situations.
o Typical working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. or 9/80 schedule from 7:30 a.m. to 5:30 p.m.
o Civil and Senior Engineer positions require a California Professional Civil Engineering license.
o May be required to arrange for the City to interview a candidate, at the Consultant’s expense, for a period of up to one (1) hour.

Typical Responsibilities – The staff will be under general direction of Engineering Division Manager, performing and overseeing various CIP projects from preliminary design to final construction. Examples of duties and responsibilities are as follow:
o Prepares RFP/RFQ for design and Construction Management and Inspection (CMI) services.
o Prepares and/or oversees design Plans, Specifications, & Estimates (PS&E). o Prepares and leads project bid processing, writes council agenda report, and executes contract.
o Oversees CMI services.
o Prepares Caltrans required submittals and coordinates review process (i.e. PES, E76 o and Contract award packages).
o Performs minor drafting, computing, and checking field operations as related to the layout and construction of pavement, curbs, gutters, sidewalk, traffic, utilities and other CIP.
o Performs LA Metro required project reporting, reimbursement process, etc. o Interprets and applies GREENBOOK, Caltrans Standards, City Standards, and other laws and regulations relating to CIP projects.
• Provide Permit Technicians to assist public at Engineering public counter (Not required to identify personnel at this time).
• Provide Construction Inspection services (Not required to identify personnel at this time), such as:
o CIP projects such as street rehabilitation; sewer or storm drain improvements, facility modifications and improvements; park rehabilitation and improvements. o Private development including paving, utilities, sewer, storm drains, paving, etc. o Repairs and improvements by private utility companies.

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SECTION III

SUBMITTAL REQUIREMENTS
The Proposal package shall be organized and presented in a neat and logical format relevant to the services requested. Submittals shall be clear, accurate, concise, and comprehensive. There is no page limitation, however, excessive, or irrelevant material will not be favorably received.

The Proposal should be in the order below and include the following:
• Cover
• Cover Letter
o Clearly indicate the on-call service category.
o Express why Consultant is interested in the RFQ.
o Include contact information for the person responsible for the Proposal and who will be the point of contract for the City.
o Include any unique attributes or distinguishing characteristics which would be of value to the City.
o State if any addendums have been received and include in the Proposal. o Statement regarding acceptance of Agreement and insurance requirements. o Letter shall be signed by an officer of the firm who is authorized to bind the firm to the contract. Include a statement to this effect.
• Firm Qualifications and Experience
o Describe firm’s background and experience.
o Describe your firm’s strengths.
o State how your firm produces deliverables free of errors and how you will address erros if they occur.
o Include experience and technical competence of subconsultants. o Familiarity of regional grants/competitive funds (SBCCOG & LA Metro) • Key Personnel and Experience
o Experience and history performing directly for local agencies within the last five years. o Include subconsultants if any.
• Organization Chart
• Similar Projects/Services
o Brief description of the project scope, personnel involved and their roles, plus agency and contact information of agency Project Manager/Engineer. o Projects that the firm was the prime consultant and responsible for management of any subconsultants.
• References
o Current contact information related to projects completed within the last five years. • Fee Schedule
• Resumes
Note: All licensed professionals in 'responsible charge' working on City projects (Engineers, Architects, Landscape Architects, and/or Surveyors) are required to disclose all disciplinary actions against them, including any future actions. Please provide a copy of any disciplinary actions with the proposal submission. Additionally, provide a statement if there are no disciplinary actions.

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SECTION IV

FEE SCHEDULE
A fee schedule should be included in the Proposal. This schedule should comprise a comprehensive list of positions and labor rates for all services provided by the prime consultant and all subconsultants. Rates should cover all necessary resources, including labor, equipment, materials, incidental reports, transportation, etc. Any percentage markup of subconsultant invoices shall be specified.

The fee schedule should remain fixed throughout the initial term of the Agreement unless formally amended by the City Council. Adjustment of the fee schedule can be negotiated if the City renews the Agreement.

The City is subject to prevailing wage laws, which apply to professional service providers and their subconsultants for whom the Department of Industrial Relations has established a wage determination.

This includes, but is not limited to, Field Soils Materials Testers, Operating Engineers, Surveyors, and Building/Construction and Specialty Inspectors.

Prevailing wage requirements apply when a Consultant and/or Consultant Team is awarded a contract for a specific project, which is designated by the issuance of a City Purchase Order.

SECTION V

SELECTION/EVALUATION CRITERIA
The Proposals will be evaluated by City of Gardena Public Works Department staff. The evaluation criteria will include:
• Presentation, completeness, clarity, organization, and conformance to the RFQ content. • Project Manager’s experience related to the City’s requirements and needs. • Familiarity/Experience related to the South Bay Cities Council of Governments (SBCCOG), Los Angeles County Metropolitan Transportation Authority (Metro), and Caltrans project programs, funding opportunities, grant writing, and their requirements. • Qualifications and resumes of staff members, subconsultants, and organization chart. • Similarity of the firm’s referenced projects completed within the last five years to the City’s expected projects.
• Availability and depth of staff and resources to deliver quality products on schedule, including work on short notice and under time constraints.
• References.
• Fee schedule.

During the evaluation period, the City may conduct negotiations with the most qualified consultants.

However, consultants should note that an award may be made without negotiations or discussions.

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SECTION VI

GENERAL CONDITIONS
By submitting a Proposal, the Consultant represents that they have thoroughly examined and become familiar with the requirements of this RFQ and are capable of performing quality work to achieve the objectives of the City.

The City reserves the right to withdraw the RFQ at any time without prior notice. The City makes no representations that any Agreement will be awarded to any Consultant responding to this RFQ. The City reserves the right to extend the deadline for Proposals, postpone reviewing the Proposals for its own convenience, reject any and all Proposals without indicating any reasons for such rejections, and negotiate with any qualified consultant. The City does not guarantee that successful firms will be provided with any projects.

The successful consultant(s) and sub-consultants are required to obtain and maintain a City of Gardena business license and insurance. The license and insurance shall be maintained for the duration of the Agreement. A current business license is not a prerequisite for submittal of the qualifications.

The City is not liable for any costs incurred by the Proposers before entering into a formal agreement.

Costs for developing the Proposal or any other such expenses incurred by the Proposer in responding to this RFQ and entirely the responsibility of the Proposer and shall not be reimbursed by the City.

The City is not responsible for Proposals which are delinquent, lost, incorrectly marked, sent to the wrong address, or sent by mail or courier service and not signed for by the City.

SECTION VII

AGREEMENT AND INSURANCE
The City’s standard Professional Services Agreement is included in Appendix A. The Consultant will be expected to enter into the Agreement without substantive changes. Any changes will require approval by the City Attorney. If there are any exceptions or if there are no exceptions, a statement to the effect shall be included in the proposal as well.

The City’s standard insurance requirements are included as part of the standard Professional Services Agreement included in Appendix A. The consultant shall procure and maintain throughout the duration of this Agreement.

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SECTION VIII
APPENDIX “A”
Gardena Standard Professional Services Agreement
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CITY OF GARDENA

CONSULTANT AGREEMENT WITH XYZ
This Agreement is entered into this day of , 2024,
by and between the City of Gardena, a municipal corporation (“City”) and XYZ, a [state] [type of entity] (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. RECITALS. This Agreement is made and entered into with respect to the following facts:

A. Whereas, City is desirous of obtaining the as-needed professional on-call consultant services in the following category or categories:
• General Civil Engineering Design
• Construction Management and Inspection
• Traffic Engineering
• Architecture and Landscape Architecture
• Geotechnical Engineering, Geology and Material Testing • Staff Augmentation

B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to accomplish these services; and
C. Whereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement; and
D. Whereas, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

2. TERM OF AGREEMENT. This Agreement shall commence upon execution and shall continue until completion, unless earlier terminated as provided below.

A. Either party may terminate this Agreement, without cause, by giving thirty (30) days written notice to the other party.

B. City may terminate this Agreement for cause by giving thirty (30) days written notice to Consultant. Lack of funding shall be considered cause for terminating this Agreement.

C. Upon termination, Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to City Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Consultant Agreement with XYZ Page 2
all data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the services under this Agreement, whether completed or in progress. Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination; however, if the Agreement is terminated by City for cause, other than lack of funding, or by Consultant without cause, City shall be entitled to deduct any costs it incurs payment to another consultant for Services, which duplicate Consultant’s Services to date. In the event of termination for other than cause attributable to Consultant, Consultant shall be deemed released for liability for any work assigned but not completed as of the effective date of termination.

3. SERVICES. Consultant agrees to provide the services as specified in the City’s Request for Proposal (RFP), Exhibit A, attached hereto and incorporated herein by this reference (“services”). Unless otherwise specified herein, Consultant shall, at its sole cost and expense, furnish all facilities, equipment and personnel which may be required for providing the Services pursuant to this Agreement.

4. ADDITIONAL SERVICES. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the agreed upon charges therefore as set forth in the written authorization. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

5. CONSULTANT’S PROPOSAL. This Agreement shall include Consultant’s proposal or bid to City’s RFP, which is incorporated herein as Exhibit B. In the event of any inconsistency between the terms of the proposal and this Agreement, it shall be resolved by giving precedence in the following order: (a) The Agreement (b) The Request for Proposal (Exhibit A) (c) The Consultant Proposal or Bid (Exhibit B).

6. PERSONNEL. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City. During the term of this Agreement, Consultant shall provide the services specified in the proposal. Such individual(s) shall not be replaced without the prior written consent of City.

7. PERFORMANCE BY CONSULTANT. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

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8. TIMING OF PERFORMANCE. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement. City, in its sole discretion, may extend the time for performance of any Service.

9. MONITORING OF CONSULTANT. Consultant’s performance of this Agreement shall be continuously monitored by the Public Works Director/City Engineer.

Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by the Public Works Director/City Engineer.

Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the Public Works Director/City Engineer. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the Public Works Director/City Engineer determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section 2 above.

10.COMPENSATION. Consultant shall be compensated as follows:

A. Amount. City shall compensate Consultant for services rendered pursuant to this Agreement at the rate specified in the attached fee proposal hereto and incorporated herein by reference. In no event shall compensation under this Agreement exceed _____________and 00/00 ($###.##) without the prior written authorization of the City Council.

B. Invoices and Payment. Payment by City to Consultant shall be made upon receipt and approval of invoices for Services rendered. For payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced. City shall review the invoices to determine whether services performed, and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or City shall provide Consultant with a written statement objecting to the charges and stating the reasons therefor.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

C. Expenses. Consultant shall not be entitled to any additional compensation for expenses.

11.INSURANCE REQUIREMENTS.

A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Consultant Agreement with XYZ Page 4
extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverages required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverages, Limits and Policy Requirements. Consultant shall maintain the types of coverages and limits indicated below:

1. Commercial General Liability Insurance – a policy for occurrence coverage for bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Commercial Auto Liability Insurance – a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, including Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. Worker’s Compensation and Employers Liability Insurance – a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

4. Professional Errors & Omissions (“E&O”) – a policy with minimum limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. This policy Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Consultant Agreement with XYZ Page 5
shall be issued by an insurance company which is admitted to do business in the State of California.

5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. Additional insureds: “The City Gardena and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
b. Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.” c. Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Gardena, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Gardena shall be excess and not contributing with the insurance provided by this policy.” d. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Gardena, its officers, officials, agents, employees, and volunteers. e. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self-insured retentions over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or selfDocusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Consultant Agreement with XYZ Page 6
insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefor, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

H. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

12.INDEMNIFICATION. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents, employees and volunteers arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subconsultants, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subconsultants, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subconsultants under this Agreement, whether or not the Consultant, its employees, and/or authorized subconsultants are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or willful misconduct of the City. Notwithstanding the foregoing, to Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Consultant Agreement with XYZ Page 7
the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity and defense shall be limited to the extend required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or misconduct of Consultant. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

13.COOPERATION. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

14.INDEPENDENT CONTRACTOR. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

15.PERS ELIGIBILITY INDEMNIFICATION. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Consultant Agreement with XYZ Page 8
paid by City for employer contribution and/or employee contributions for PERS benefits.

16.NON-LIABILITY OF CITY. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

17.OWNERSHIP OF WORK PRODUCT. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed works made for hire for City by Consultant as City employee(s) for hire and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination or expiration of this Agreement.

18.CONFIDENTIALITY CLAUSE. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal (“Confidential Information”). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.
"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

HIPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

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Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

19.NONUSE OF INTELLECTUAL PROPERTY OF THIRD PARTIES. Contractor shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Contractor has a license. Contractor shall indemnify and hold City harmless against all claims raised against City based upon allegations that Contractor has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Contractor pursuant to this Agreement.

20.WAIVER OR BREACH. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

21.COMPLIANCE WITH LAWS. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

22.CONFLICT OF INTEREST AND REPORTING. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Consultant Agreement with XYZ Page 10
Agreement.

23.NON-DISCRIMINATION. Consultant covenants there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in activity pursuant to this Agreement.

24.FORCE MAJEURE. Consultant shall not be in default for failing to perform in accordance with the terms of this Agreement if such failure arises out of causes beyond the control and without the fault or negligence of Consultant.

25. ASSIGNMENT. Consultant shall not assign or subcontract any of its obligations pursuant to this Agreement, nor any part thereof, except for any monies due the Consultant, without the prior written consent of City. Such consent by City shall not be unreasonably withheld. Consultant shall be fully responsible to City for all work performed by assignees or subcontractors.

26. NOTICES. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be in writing and shall be given by personal service upon the party to be notified, or by deposit of the same in the custody of the United States Postal Service, postage prepaid, addressed to the party to be notified as follows:

To City: City of Gardena
1700 West 162nd Street
Gardena, California 90247
Attn: Allan Rigg
Director of Public Works
To Consultant: XYZ
Address
XXXX, CA #####
Attn: Name
Tittle
Notices shall be deemed to have been served upon the date of personal service or three (3) working days after the same has been deposited in the United States Postal Service.

27.LICENSED STATUS. Consultant shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a City Business License.

28.FAMILIARITY WITH WORK. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City and shall not proceed, except at Consultant’s Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Consultant Agreement with XYZ Page 11
own risk, until written instructions are received from City.

29.PUBLIC RECORD ACT DISCLOSURE. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

30.MAINTENANCE OF RECORDS. Consultant shall maintain for a minimum of three (3) years from the completion date of the Services under this Agreement, the following records:

A. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assume proper accounting for all funds;
B. Records which establish that Consultant and all subcontractors who render Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations; C. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

D. The aforementioned records shall be made available to City or any authorized representative thereof upon request for audit.

31.BINDING EFFECT. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

32.GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branch of the Los Angeles County Municipal or Superior Court.

33.SECTION HEADINGS. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

34.AUTHORITY TO EXECUTE. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

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35.ATTORNEY’S FEES. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

36.PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

37.SEVERABILITY. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

38.ENTIRE AGREEMENT. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

39.ELECTRONIC SIGNATURE. The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Consultant Agreement with XYZ Page 13
other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first hereinabove set forth.

CITY OF GARDENA CONSULTANT – XYZ
________________________________ _________________________________ Tasha Cerda, Mayor Name
ATTEST:

Sign:_____________________________
Title:
________________________________
Mina Semenza, City Clerk _________________________________ Name
APPROVED AS TO FORM:

Sign:_____________________________
Title:

Carmen Vasquez, City Attorney
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 2024 City of Gardena RFQ On-Call Professional Services
JUNE 4, 2024

RFQ FOR ON-CALL PROFESSIONAL SERVICES
ADDENDUM 01
TO: ALL RFQ HOLDERS
ADDENDUM NO. 1, AS DESCRIBED BELOW, IS FOR THE USE OF CONSULTANTS SUBMITTING THE STATEMENT OF QUALIFICATIONS OR RESPONSES TO THE CITY’S REQUEST FOR QUALIFICATIONS. ALL

CONSULTANTS SHALL INDICATE ON THE STATEMENT/PROPOSAL COVER LETTER THAT THEY HAVE RECEIVED THIS ADDENDUM NO. 1.

QUESTIONS & RESPONSES:

1. In regard to the subject RFQ Scope of Work for General Civil Engineering Design as shown on page 4, can you please confirm if the City would like us to include Geotechnical services as part of the Civil component as stated, since there is also a separate RFQ category for Geotechnical service on page 5? No, please submit a separate statement of qualifications if your firm is interested in providing services in the category of Geotechnical Engineering, Geology, and Material Testing. This category is intended for direct geotechnical services for the City. For General Civil Engineering Design, it is expected that the lead consultant will team up with your desired geotechnical consultant or your own qualified staff as needed to provide complete PS&E construction documents.

2. Can firms be both a prime consultant and a sub-consultant to another team in the same or different service category?
Yes, firms can be both.

3. Will the City allow the usage of the City’s logo in the proposal materials? Yes, the City will allow the usage of the logo.

4. Can you specify how “Associate, Civil, and Senior Civil” Engineers are classified? Is it based on number of years of experience or other criteria?
You may reference the City of Gardena’s job specifications as your minimum guideline:
https://www.governmentjobs.com/careers/cityofgardena/classspecs. The specifications for the Senior Civil Engineer position have not been developed. Therefore, assume that the job responsibilities are similar to those of a Civil Engineer, but require a minimum of 8 years of experience, including managerial experience. As mentioned, these specifications are minimal guidelines and consultants are encouraged to propose additional qualifications or experience to provide a competitive proposal.

Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 2024 City of Gardena RFQ On-Call Professional Services

5. Can you please confirm if firms are able to just submit a proposal for the geotechnical engineering/geology and material testing services or require having a team with a construction management company in order to pursue this?
Yes, you may just submit a proposal/statement for the geotechnical/geology and material services.

6. Do you anticipate consultants to support and prepare grant applications? The City may request services under General Civil Engineering, Traffic Engineering, Architecture and/or Landscape Architecture as applicable.

7. You are requesting references in the Similar Projects/Services and the References sections. Can you please clarify what information you would like in each section since both sections are asking for client contact information?
The information can overlap; however, Similar Projects/Services should identify specific projects with scope descriptions, key personnel and their roles, project dates, etc., as mentioned in the RFQ. The Reference Section should identify the current contact agency, person, phone number, and email so the reviewer can perform the reference check if necessary.

END OF ADDENDUM 01
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Exhibit B
Statement of Qualifications (SOQ)
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2

STATEMENT OF QUALIFICATIONS

ON-CALL PROFESSIONAL SERVICES

LANDSCAPE ARCHITECTURE

CITY OF GARDENA

GENERAL SERVICES DEPARTMENT

PUBLIC WORKS ENGINEERING
RFQ Due Date: June 13, 2024, 2:00PM
RFQ Administrator: Kevin Kwak, Principal Civil Engineer T: (310) 217 - 9643
[email protected]
Submitted by:

Landscape Architecture Planning Urban Design
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 3185-C Airway Avenue Costa Mesa, CA USA 92626 +1 714 545 2898 www.bgb-inc.com June 13, 2024
Kevin Kwak, Principal Civil Engineer
City of Gardena
Department of General Services – Public Works
1717 West 162 Street
Gardena, CA 90247-3778
Re: On-Call Professional Services for Landscape Architecture Dear Mr. Kwak:

BGB Design Group, Inc. (“BGB”) is pleased to submit our qualifications for On-Call Services to the City of Gardena. Our firm was founded in 1979 by Senior Principal Bob Borthwick and was incorporated in 1998 to include Principal Art Guy. Mr. Guy is now the president of BGB Design Group. Bob Borthwick works with the firm as founding Senior Principal.

BGB is located in Costa Mesa and employs a staff of six (6). We have a balanced workload of both public and private sector projects. We have a long track record of public agency clients throughout southern California, including Gardenia, Avalon, Redondo Beach, La Mirada, San Clemente, Yorba Linda, Laguna Beach, Newport Beach, Anaheim, Fullerton, and the Orange County Sanitation District, among many others. We are currently “On-Call” consultants for the cities of Gardenia, Anaheim, Fullerton, Yorba Linda and Newport Beach.

On public projects we have extensive experience in designing streetscapes and medians, parks, open spaces, trails, and public facilities. We have received professional awards for projects such as the Avalon Downtown Waterfront (Catalina Island), the 2.4-mile San Clemente Beach Trail, and the Redondo Beach Esplanade.

BGB has been recognized by Metropolitan Water District for knowledge and promotion of the “CaliforniaFriendly” plant palette, and we are on the leading edge of native plant and adapted drought-tolerant species utilization. We understand and appreciate the role that landscape architects can play in the evolving science of landscape sustainability.

As an On-Call Landscape Architectural Consultant for other cities, we understand that each project will be different. For each project, our Scope of Work will be mutually determined by City Staff and BGB to achieve maximum public benefit and project efficiency. As a mid-size firm, we offer direct principal-level design, construction documentation, and management of each project.

Contact person and point of contact; Arthur D. Guy, ASLA, email: [email protected] BGB acknowledges the receipt of Addendum No. 1 in this Request for Qualifications.

BGB accepts the city’s Agreement and insurance requirements. By signing this letter, Arthur D. Guy is authorized to bind BGB Design Group to this Agreement.

We look forward to continuing with our working relationship to the City of Gardena as an On-Call Landscape Architectural firm.

Sincerely,

Art Guy, ASLA
President
Licensed Landscape Architect #2214 - California
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 BGB Design Group is a Landscape Architectural, Planning, and Urban Design firm based in Costa Mesa, California. Founded in 1979 and incorporated in 1998, we have specialized in streetscapes, parks, trails, civic buildings and related public projects. We are leaders in the field of Green Development, and have received recognition from such agencies as the Metropolitan Water District of Southern California.

Public projects include the Yorba Linda Town Center (APA Award), the Esplanade in Redondo Beach (APA Award), Avalon Waterfront Urban Design Plan on Catalina Island (ASLA Merit Award), the San Clemente Railroad Corridor Pedestrian Beach Trail (APA Award, ASLA Merit Award,) OCSD Plant No. 2 in Huntington Beach, Maxwell Park and Haskett Library in Anaheim, Hobie Park in Newport Beach, Ketchum-Libolt Park and Tewinkle Athletic Complex in Costa Mesa, Del Obispo Park Renovation in Dana Point, and the Crystal Cove Cottages Historic District - Phase III in Newport Beach, among others.

Related open space and environmental projects include Aliso Creek Corridor Master Plan, Laguna Creek Restoration, Hiltscher Trail & Bud Turner Trail in Fullerton, the Kern River Upland restoration project in Bakersfield, and currently, the Oak Canyon Nature Center in Anaheim.

In 2017, BGB completed the Landscape Element of the Laguna Beach General Plan and the Landscape and Scenic Highways Resource Document. These master-planning projects outlined urban design, planting, sustainability, and related goals and policies for the city, and received the 2019 Award of Excellence from the American Planning Association.

We are experienced in facilitating community presentations and workshops to gather public input and to achieve consensus on planning and design decisions.

PUBLIC PROJECTS
Avalon, CA.: ASLA National Centennial Award - Downtown Waterfront Urban Design Plan

FIRM PROFILE
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2

FIRM QUALIFICATIONS AND EXPERIENCE
Background: BGB Design Group was founded in 1979 and incorporated in 1998 as a California S Corporation. Throughout this time, the firm has established a reputation for excellence by producing award-winning projects, combined with professional construction documents and hands-on management.

Firm Name and Description:
a. Legal name: BGB Design Group (formerly Borthwick Guy Bettenhausen, Inc.) b. Legal entity: BGB Design Group, a California corporation c. Contact name: Arthur D. Guy, ASLA, President
d. Address: 3185-C1 Airway Avenue, Costa Mesa, CA 92626 e. Telephone: (714) 545-2898
f. Email address: [email protected]
Legal Name and Business Structure:

BGB Design Group (formerly Borthwick Guy Bettenhausen, Inc.), a California “S” Corporation Firm Background and Experience:
(See section 2: Key Personnel and Experience/ Organization Chart/ Resumes) Strengths: Our firm currently has professional staff of (2) Principals, and (4) staff members. All have Bachelor of Science degrees in landscape architecture from Cal Poly Pomona, and (3) are licensed to practice landscape architecture in California and / or Nevada. BGB Principals are “hands-on” project managers, and personally review all work products.

BGB utilizes Land F/X software as a 3rd party overlay to AutoCAD 2018 which provides continuous manufacturer updates to irrigation products, nursery stock etc. Software provides hydrologic calculations and quantity takeoffs at every stage of a project for budgetary control. BGB has customized scheduling for irrigation to comply with the current AB 1881 requirements to meet water conservation requirements.

As BGB provides in-house irrigation design; coordination between landscape and irrigation system hydrozones during design is transparent. Each staff member is proficient in landscape and irrigation design to be aware of potential conflicts during the design process. We have a Certified Water Auditor on-staff to review our irrigation plans and coordinate the preparation of water-use calculations and field auditing as necessary.

Quality Control: Third party peer review is incorporated into projects, as necessary, to receive unbiased and “fresh eyes” for review. As compared to other firms, BGB has a “top heavy” and highly experienced staff that produces quality and error-free deliverables to the maximum extent possible. On the rare occasion where an error might occur, BGB will correct the error promptly and do our best to rectify the situation.

Subconsultants: BGB utilizes Subconsultants as necessary, depending on project requirements. In all cases subconsultants have worked on previous BGB project teams in the past (such as geotechnical engineering, civil engineering, structural engineering, architecture), will be recommended by BGB and approved by the City. If City desires to combine BGB with other approved On-Call consultants, we are agreeable to such arrangements.

Familiarity with regional grants and funds: BGB has worked on many public projects in Los Angeles and Orange Counties that utilize federal, state and regional funds. BGB was instrumental in cooperating with grant writers, master planning Pearl Park, City of Fullerton that was awarded by Statewide Prop 68 Park Development Funds. Other Public projects in Los Angeles County / South Bay include VOA Navy Village in San Pedro, Oak Canyon Nature Center, Anaheim, the Redondo Beach Pier refurbishment, Redondo Beach Esplanade, Hawthorne/ Pacific Coast Highway intersection and Pocket Park (City of Torrance), and the City of Avalon Waterfront Promenade (funded by grant from LA County Parks and Recreation). We understand and are familiar with project tracking and in-house recording of hours for billing purposes. In some cases, BGB has assisted cities in applying for public funding of local projects.

Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2

KEY PERSONNEL AND EXPERIENCE
BGB Design Group is a principal – driven consulting firm with experienced professionals actively working on all phases of each project. Art Guy, president of BGB, will be principal-in-charge of all projects for the City of Gardena, and Senior Principal Bob Borthwick will assist in project oversight and public presentations as necessary. Experienced CAD operators/ designers Tony Escario, Celerino Villa, and Nicole Nguyen will provide CAD support.

Organization Chart: See Section 3
Resumes of Key Personnel: See Section 7
Subconsultants: Subconsultants will vary depending on project requirements. BGB Design Group employs the highest level of subconsultants in all disciplines and will submit their qualifications for City approval upon request. All sub-consultants have been a part of BGB team projects over the past years that have developed into cohesive working partnerships.

Experience and history with local agencies within past five years: See following Section 4 “Similar projects / Services”.

Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Arthur Guy, RLA
Principal-In-Charge
Nicole Nguyen
Designer
Celerino Villa
Designer
Tony Escario
Designer
Robert Borthwick, RLA
Senior Principal
Paul Bettenhausen
Consulting Principal

1. Arthur D. Guy, President (Primary Contact)
BS Landscape Architecture, Cal Poly Pomona, 1978
Licensed Landscape Architect #2214

2. Robert Borthwick, Senior Principal
BS Landscape Architecture, Cal Poly Pomona, 1969
Licensed Landscape Architect #1354

3. Paul Battenhausen, Consulting Principal
Master of Architecture, UCLA, 1990
BS Landscape Architecture, Ohio State University, 1978

4. Tony Escario, Consulting Landscape Architect
BS Landscape Architecture, Cal Poly Pomona, 1999

5. Celerino Villa, Landscape Designer
BS Landscape Architecture, Cal Poly Pomona, 2011

6. Nicole Nguyen, Landscape Designer
BS Landscape Architecture, Cal Poly Pomona, 2016

7. Stephanie Satterlee, Office Manager

KEY PERSONNEL / ORGANIZATIONAL CHART
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 RECENT EXPERIENCE – PUBLIC PROJECTS (Past 5 years, partial list) City of Anaheim
Oak Canyon Nature Center: As Prime consultant for this $1M ADA accessibility and educational exhibit project, BGB headed a civil / electrical / structural design team to provide ADA accessibility from the existing parking and restroom to an in-park amphitheater. Park improvements included renovation of the existing amphitheater and stage, construction of a large observation deck / bridge that includes a series of educational nature exhibits. Completed in 2024.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) / Nicole Nguyen, Project Manager
Reference: Jose “JJ” Jimenez, Parks Manager (714) 765-4901 / [email protected] Sub-Consultants: Fuscoe Engineering (civil), Design West Engineers (electrical), Stepping Thru Accessibility (ADA compliance), Red Cape Studios (educational exhibits), Structics (structural engineering)
Euclid Library Outdoor Reading Garden: Provided conceptual design and construction documents for an under-utilized space to create a shaded and functional outdoor reading space for after school activities. Completed 2023.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: Naomi Gruenthal, ASLA, Associate Park Planner (714) 765-4465 / [email protected] Sub-Consultants: Toal Engineering (civil), Design West Engineers (electrical), Crane Architecture (architecture)
City of Fullerton
Pacific Drive Park: Master Plan and construction documents for park refurbishment, including walkways, play areas, and improved security measures.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: David Grantham, P.E., Principal Civil Engineer (714) 738-6853 / [email protected]
Sub-Consultants: Toal Engineering (civil), LRA (electrical), Water Management Group (irrigation infrastructure survey), David Lee & Associates (geotechnical engineering) Rolling Hills Park: This project involves a major renovation to the existing 9.5 ac. city park, including a new 19-space parking lot, prefabricated restroom building, play and fitness facilities, picnic areas with completely new irrigation and lighting systems.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: David Grantham, P.E., Principal Civil Engineer (714) 738-6853 / [email protected]
Sub-Consultants: Toal Engineering (civil), LRA (electrical), Water Management Group (irrigation infrastructure survey), David Lee & Associates (geotechnical engineering) Pearl Park: This project involved the development of a blighted vacant lot in a depressed neighborhood. BGB provided the conceptual level design used to secure Prop 68 Statewide Park Development Funding for this $1.5M park improvement that included, a basketball court, tot lot, picnicking with a sail shade structure and water quality bioretention element.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: David Grantham, P.E., Principal Civil Engineer (714) 738-6853 / [email protected]
Sub-Consultants: Toal Engineering (civil), Design West Engineering (electrical), Structics (structural), GMU (geotechnical engineering)
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 City of Gardena
Mas Fukai Park Maser Plan: BGB provided master planning and public workshops to renovate this midcentury sports and recreation park through 2022.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) / Reference: Kevin Kwak, P.E., Principal Civil Engineer (310) 217-9643 / [email protected] Sub-Consultants: Toal Engineering (civil), Design West Engineering (electrical), Crane Architecture (architecture)
Rowley Park Basketball / Pickleball Resurfacing Project: A current project involving the existing hardcourt resurfacing with the addition of new pickleball courts. Additionally, the project involves new drainage and lighting upgrades. Construction is scheduled for 2024.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) / Reference: Jose Espinosa, Assistant Engineer (310) 217-9644 / [email protected] Sub-Consultants: Toal Engineering (civil), Design West Engineering (electrical), Petra Geotechnical (geotechnical), Structics (structural)
City of Laguna Beach
DeWitt Property Nature Preserve: Master plan and construction documents for Laguna Canyon Creek restoration, including planting refurbishment and public trails. Completed 2019.

Responsibility: Bob Borthwick, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: David Shissler, P.E., Director of Water Quality (949) 497-0328 / [email protected]
Landscape and Scenic Highways Element and Resource Documents: Preparation of General Plan Element and Landscape Resource Document which establishes policies, recommendations, and urban design for the entire city of Laguna Beach. Completed 2018.

Responsibility: Bob Borthwick, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: Mark Trestik, City Engineer, (949) 497-0300 / [email protected] City of La Mirada
Play Area Refurbishment (Additional Park Sites): Provided construction documentation and administration for the renovation of additional existing play areas (Gardenhill and Windermere Parks) within the City. Scope included new play equipment, resilient surfacing, site furnishings and ADA compliance. Completion 2019.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: Tony Moreno, P.E., City of La Mirada (562) 943-0131 City of Newport Beach
Newport Blvd. Streetscape: As On-Call consultants, BGB developed the master plan and construction documentation for the renovation of the city gateway median islands and adjacent slope areas for. This $1.0 M CIP Improvement project is scheduled for completion Summer of 2024.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: Mike Sinacori, P.E., Assistant City Engineer (949) 644-3342 / [email protected]
Jamboree Road Median Island Refurbishment: Provided landscape plans for median island turf replacement project, from scheduled University to Ford Road. Completed in 2019.

Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: Mike Sinacori, P.E., Assistant City Engineer (949) 644-3342 / [email protected]
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 West Pacific Coast Hwy. Streetscapes: Provided landscape plans for parkways and median islands for Phase I improvements from Santa Ana River Jetty to OCSD Pump Station. Completed 2018 Responsibility: Art Guy, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: Mike Sinacori, P.E., Assistant City Engineer (949) 644-3342 / [email protected]
City of Rancho Santa Margarita
City Hall Landscape: Master Plan and construction documents for the landscape refurbishment of the City Hall and Youth Center Courtyard. (Current project) Responsibility: Bob Borthwick, Principal-in-Charge (BGB Design Group: Prime Consultant) Reference: Tri Nguyen, Acting City Engineer (949) 635-1813 / [email protected] Plano Trabuco Landscape Renovation Project: BGB was selected to provide conceptual landscape design and construction documentation for a one-mile reach of landscaped median designed to meet water deduction goals, yet providing a year-around landscape aesthetic. Completed in 2022.

Responsibility: Art Guy, Principal-in-Charge
Reference: Tri Nguyen, Acting City Engineer (949) 635-1813 / [email protected] SR 241 Gateway Landscape Renovation Project: As a protype project for the city gateway from the SR 241 freeway off-ramp, BGB prepared alternative design themes, with Council selecting a flowering, drought tolerant $300k scheme, now shovel ready for 2024 construction.

Responsibility: Art Guy, Principal-in-Charge
Reference: Tri Nguyen, Acting City Engineer (949) 635-1813 / [email protected] Sub-Consultants: Toal Engineering (survey)
City of Yorba Linda
Yorba Linda Town Center: As a sub-consultant to Harris Associates, BGB completed conceptual and construction documentation of a three-phased master plan for the historic Main St. downtown district.

Phase one construction involved streetscape improvements for Lemon Ave., Yorba Linda Blvd. & Imperial Highway. Phase two involved the renovation of Main St. including, re-configuration of new sidewalk paving and crosswalks, street furnishings, landscape and lighting. Phase three will continue the streetscape continuity for Imperial Blvd. and is scheduled for completion in 2024.

Responsibility: Art Guy, Principal-in-Charge
Reference: Rick Yee, P.E., Assistant City Engineer (714) 961-7100 / [email protected] Village Center Drive: As On-Call consultants for the city, BGB completed design and implementation of an initial multi-phased turf reduction / landscape renovation streetscape program for the City’s Landscape Maintenance Assessment District (LMAD).

Responsibility: Art Guy, Principal-in-Charge
Reference: Jessa Gutierrez (714) 984-5930 / [email protected] Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 A 4.53-acre park dedicated in 1960. The park is adjacent to Pearly Middle School and nearby Denker Avenue Elementary School and provides recreation facilities for Gardena residents.

City staff developed an initial master plan based on years long community input. Subsequent community outreach helped refine the current master plan components, as follows:
• New Community Building
• Electrical Lighting
• Restroom Building
• Irrigation System Renovation
• Concrete Permeable Pavers
• Pickleball & Basketball Courts
• Resilient Surfacing at Tot Lots
• Site Furnishings
• Landscape Improvements
• New and Renovating Decomposed Granite
MAS FUKAI PARK Garden, CA
Client: City of Gardena
Illustrative Plan Legend
1 Baseball Fields
2 Pickleball Courts
3 Basketball Courts
4 Synthetic Turf Activity Area
5 Shade Structure & Picnic Area
6 Play Structure
7 Community Building
8 Exercise Stations
1 1 7
3 2
6 8
5 4
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Completed in Spring 2021, this 9.6-acre, $1.5M park
renovation included a (17) stall parking lot, with ADA
compliant walkways to a new tot lot, exercise par
course and restroom facility. Native landscaping now
buffers the adjoining residential neighbors in addition to new 3-rail perimeter fencing, lighting, and entry
monumentation. Given the age of the park and due to
extensive reconfiguration, a redesigned and upgraded
irrigation system was included in the renovation. A
modular wetlands system linear by Bio-Clean provided
an effective WQMP solution to the parking lot.

ROLLING HILLS PARK Fullerton, CA
Client: City of Fullerton
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Pearl Park was a former 0.5-acre vacant lot surrounded
by alleys and carports in a multi-family neighborhood.

The park includes half-court basketball, a children’s play area, picnic tables with BBQ’s, creative play mounds
made from granite cobbles, shade sail structures,
and a small turf area. Mature existing trees were
preserved. The park is well-used and very popular with
the residents.

Funding was provided by Prop 68 Statewide Park
Development and Community Revitalization Program,
St. Jude HEAL Grant, and Park Dwellings Funds.

PEARL PARK Fullerton, CA
Client: City of Fullerton
Illustrative Plan
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Comprised of 46 historic beach cottages constructed
from the 1920’s to the 1940’s, this unique project is
on the National Register of Historic Places. BGB
is responsible for all hardscape and pedestrian
infrastructure, in addition to period-specific historic landscape design. The cottages are being restored
for short-term vacation rentals available to the public and are part of the California State Parks system.

Current design work involves Phase III of the project,
including the final 17 cottages. The Crystal Cove
Historic District is a national model for affordable coastal accommodations and an idyllic setting for environmental education and STEM programs for underserved youth.

Photograph is historic, prior to renovation. Photographs above (top and bottom), restoration in progress CRYSTAL COVE HISTORIC DISTRICT Newport Coast, CA
Client: California State Parks & Crystal Cove Conservancy Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Concept Plan
The North El Camino Class I bicycle trail provides the northern coastal entrance to San Clemente’s “Spanish Village by the Sea” enhancing the well-established mix of coastal plant material that sets the City of San Clemente apart from other coastal cities. The Village character, as defined by the foresight of Ole Hanson, has matured to the unique and quaint historical seaside community of today.

This is the last segment of the Coastal Pedestrian Trail designed by BGB Design Group, completed earlier in 2008 offering a 2.3-mile coastal experience unique to Southern California. The mix of native plantings, combined with crushed rock mulch trail edging, provided inspiration for the North El Camino Bicycle trail. In addition to small scaled coastal succulents and grasses that are included in the palette, stately Date Palms mark the gateway into the downtown village.

Drainage from the vehicular travel ways pass through rock lined channels spaced at distances supported by hydraulic calculations.

The city desire was to create a safe separation between the bicycle and vehicular ways, yet low maintenance and water conserving.

NORTH EL CAMINO REAL BIKE TRAIL San Clemente, California Client: City of San Clemente
12-05-2014
L-2

NORTH EL CAMINO REAL BICYCLE TRAIL CONCEPTUAL LANDSCAPE SITE PLAN

CITY OF SAN CLEMENTE
CONDITION ‘A’ OCEAN VIEW CONDITION ‘B’ NON OCEAN VIEW
Landscape Architecture
3185 C Airway Avenue Costa Mesa, CA 92626 info.bgb-inc.com O: 714 545 2878 F: 714 545 2898 www.bgb-inc.com
Planning Urban Design
12” WIDE

CRUSHED ROCK MULCH
2 1
ASPHALT DRAINAGE CHANNEL - 80’-100’ O.C.
3 BOULDERS
4 GRASSES
5 SUCCULENTS, AGAVE SPP. ALOES SPP

POTENTIAL STONE PILASTER MONUMENTATION

NORTH EL CAMINO REAL NORTH EL CAMINO REAL
2-WAY BIKE TRAIL
2-WAY BIKE TRAIL

CAMINO CAPISTRANO

CAMINO SAN CLEMENTE

NORTH EL CAMINO REAL
CONDITION ‘A’ CONDITION ‘B’
CONDITION ‘A’
LEGEND
4 3 5 2 5 3
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Concept Plan
Yorba Linda Town Center’s (“Old Town”) historical roots originated in the early 1900’s. In the 1970’s, the town center went through a “contemporary” renovation.

However, in 2010 City planners developed a new
Specific Plan to reinvigorate the downtown and bring
back a more traditional early century appeal. BGB served as the landscape architectural consultant to the Harris Associates Engineering team, tasked to revitalize the
streetscape bordered by Lake View Ave., Yorba Linda
Blvd. and Imperial Hwy. Additionally, BGB designed the
Main St. improvements which were completed in 2019
to anchor the historic portion of the larger Specific Plan Town Center commercial development.

YORBA LINDA TOWN CENTER - MAIN STREET Yorba Linda, California Client: City of Yorba Linda

BRICK PAVING - BASKET WEAVE WITH GROUT JOINT BRICK CROSSING - RUNNING BOND, BUTT JOINT NON-FLASHED BRICK, BUTT JOINT HEXAGON UNIT PAVERS - DRIVEWAYS / PARKING LOT COMBINATION OF BRICK AND CONCRETE PAVING Main Street Enlargement

YORBA LINDA TOWN CENTER

CITY OF YORBA LINDA LEMON DRIVE
MAIN

BANK OF AMERICA

THE MUSIC
LAB
STATE
FARM
STONE
CASTLE
JONCOLBY’S WINERY
OF
MAIN ST.

WISNER’S YORBA
LINDA
TRAVEL
OLPIN
GROUP

DOLPHIN
POOL &
SPA
BROWN
& CO.

LAW
OFFICE
LAW
OFFICE
FUTURE

OUTDOOR
DINING

JEWELRY

BY DESIGN

FIRST BAPTIST
CHURCH

PARKING LOT
MARKET

THE MILLER
GROUP
TOWN &

COUNTRY
MAIN ST.

RESTAURANT

RESIDENCE
STREET
“A” STREET

IMPERIAL

HIGHWAY
Civil Engineer:

Harris and Associates
Landscape Architect:

Borthwick, Guy Bettenhausen, Inc.

Scale: 1"=20'
1 ENHANCED BRICK ALCOVE WITH
STREET FURNISHINGS (ie, BENCH,

TRASH, PLANTER)
2 OPTIONAL CROSSWALK @ IMPERIAL
3 EXISTING ENTRY ARCHWAY
4 CONCRETE PAVING WITH APPROX.
30” SQ. GRID - LIGHT SAND FINISH
5 OPTIONAL BRICK BAND WHERE
SIDEWALK IS GREATER THAN 12 FEET
6 STOREFRONT BAND
(CONCRETE OR BRICK)
7 OPTIONAL INCREASED PLANTER

SIZE TO ACCOMMODATE FINAL PAVING
MODULE
8 HEXAGON UNIT PAVERS AT DRIVEWAYS,
“A” STREET AND PUBLIC PARKING LOT
9 BUTT JOINT RUNNING BOND BRICK

CROSS WALK WITH CONTRASTING

CONCRETE BAND
10 TRUNCATED DOMES (PRECAST CONCRETE)
11 IMPROVED ADA RAMPS
LEGEND
2 2
1 3
7 5
8 1
1 6 4 4 6
9 9
8 11
10 Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Wall Section
Preliminary Landscape Plan
HOBIE POCKET PARK Corona del Mar, California
Client: City of Newport Beach
The lot is triangular, sloping up towards the rear
of the property. It is visually dominated by a tall
masonry block wall that is used by Hobie Sports as a
public art mural, which changes seasonally. This art
wall use is planned to continue (along with accent
lighting), so the park design will accommodate
mural changes and maintenance. The art wall
provides a visually exciting element to the CDM
streetscape and is considered as asset to the park.

Lomandra 'Breeze'
Dianella 'Little Rev'
Senecio mandraliscae
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Pacific Drive Park completed a major
refurbishment in early 2022. Located in
south Fullerton, the park now includes a
new basketball half-court, adult exercise
equipment, children’s play area with shade
elements, refurbished restroom, and drought
tolerant landscaping. The neighborhood
celebrated opening-day with speeches, folk
dancing by local residents, and refreshments
provided by the City.

PACIFIC DRIVE PARK Fullerton, CA
Client: City of Fullerton
Illustrative Plan
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2

CURRENT REFERENCES
BGB Design Group has extensive experience working with cities and other public agencies, dating over three decades.

Such public projects have included downtown redevelopment, parks, schools, trails, streetscapes, public buildings (such as libraries and city halls) mixed-use/residential development, and community-wide design guidelines, among others.

We also provide community outreach, and have hosted many community workshops and public meetings regarding proposed projects.

A partial list of public agency references follows:

City of Anaheim
Jose “JJ” Jimenez, Parks & Recreation Director
(714) 765-4901, [email protected]
City of Fullerton
David Grantham, City Engineer & Assist. Dir. of Public Works (714) 738.6853, [email protected]
City of Gardena
Kevin Kwak, Principal Civil Engineer
310.217.9643, [email protected]
City of Laguna Beach
Mark Trestik, City Engineer
(949) 497-0300, [email protected]
City of Newport Beach
Mike Sinacori, Assistant City Engineer
(949) 644-3342, [email protected]
City of Rancho Santa Margarita
Tri Nguyen, Principal Engineer
(949) 635-1800 x 6507, [email protected]
City of San Clemente
Samantha Wylie, Parks, Beaches & Recreation Director
(949) 361-8200, [email protected]
City of Yorba Linda
Rick Yee, Assistant City Engineer
(714) 961-7100, [email protected]
A partial list of private developer references as follows:

Pelican Communities
Richard Hamm, Vice President
(949) 263-9210 [email protected]
Collective Housing Supply
Pete Zehnder, President
(949) 230-5426, [email protected]
MW Custom Homes
Matt White, Owner
(949) 434.4471, [email protected]
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 FEE SCHEDULE – BGB DESIGN GROUP
The following rates shall be in force for a minimum period of (3) calendar years.

Standard Hourly Rates
Principal / Senior Project Manager - Art Guy $180.00/hr.

Senior Principal – Bob Borthwick $180.00/hr.

Job Captain / Project Manager – Nicole Nguyen $140.00/hr.

Senior Landscape Designer – Cele Villa, Tony Escario $115.00/hr.

Administrative / Clerical – Stephanie Satterlee $ 75.00/hr.

The City would not be billed overtime rates for BGB staff time.

City review meetings and public presentations will be billed at standard hourly rates.

Reproduction and other approved reimbursable expenses will be billed at cost plus 15% overhead.

No mileage reimbursement is requested as a part of this proposal.

FEE SCHEDULE – Subconsultants
Fee Schedule(s) for subconsultants will be provided upon request. Subconsultants will be selected on a project-by-project basis and will be subject to City approval.

DISCIPLINARY ACTIONS
No disciplinary actions, including past or future actions, have been initiated against BGB Design Group.

Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Arthur Guy ASLA, CLIA
President
Arthur Guy has over 40 years of landscape architecture and irrigation design experience; the previous 23 years as Principal with BGB. Among multiple duties, Mr. Guy directs a comprehensive approach to irrigation design the firm and serves as the technical liaison pertaining to water management issues which arise during the planning, design, and implementation phases of projects. Mr. Guy’s knowledge of horticulture extends from high desert to tropical bioregions, enabling him to effectively design planting and irrigation systems appropriate to individual environmental requirements. Additionally, Mr. Guy provides landscape and irrigation plan check services relating to the City of Rancho Santa Margarita’s Water Conservation Landscape Ordinance. Recent completed projects include the Oak Canyon Nature Center, Anaheim, providing educational exhibits, elevated wood walkway for ADA accessibility, stage and amphitheater improvements, and the San Marino Center renovation project. Current streetscape projects include Manhattan Beach Blvd, City of Redondo Beach, Artesia Blvd. and Redondo Beach Blvd. for the City of Gardenia and Newport Blvd medians and adjacent landscape setbacks for the gateway to the City of Newport Beach.

Representative Projects
Railroad Corridor Pedestrian Beach Trail
City of San Clemente, Ca
BGB was the prime consultant for this $15M multi-phase
oceanfront project. The 2.5-mile trail is located at the base of the oceanfront bluffs that run the entire length of the City. Features included bridges, handicap accessible ramps, beach access facilities, native landscaping, signage, public art and pedestrian accent areas.

Mr. Guy was the leader for this large team of consultants during the eight-year planning and design phases of the project. In addition, he was the primary contact person for all governmental agencies that were involved in processing (including the City of San Clemente, Caltrans, the Southern California Regional Rail Authority, the California Coastal Commission, etc.). This project received an Award of Excellence by the American Planning Association and a Merit Award from the American Society of Landscape Architects.

San Marino Center
City of San Marino, Ca
This public meeting venue built in 1952 will be fully renovated to meet current programming, seismic and technology needs while visually connecting to the aesthetic of the recently renovated adjacent Crowell Library. New outdoor spaces for gatherings and weddings have been designed, in addition to better connectivity between the Center and Library. Existing turfgrass is replaced with native and drought tolerant landscape was designed to
complement the California Oak trees which dominate the property.

Design was vetted through city staff and public renovation task force, and slated for construction in 2022.

Woodcrest Park
City of Fullerton, Ca
This 5 ac. park redevelopment project, was master-planned by BGB to shut down a frontage road transforming a portion of the road to a street scene skate park. Other improvements included improved parking, a new restroom building, play structures, basketball court, gazebos lighting and picnic facilities in addition to the renovation of the existing baseball field. Project was completed in 2019 with a budget of $1.8m.

Barton Park
City of Anaheim, Ca
This 5 ac. Park is a joint-use project with the adjacent elementary school to provide an all-weather trail to facilitate the school’s “century walk program”. Existing irrigation was modified in a temporary condition to maintain the central soccer turf during the 6- month construction schedule enabling a shorter delivery to the community. A new irrigation system was designed for efficiency addressing the 25% turf reduction desired by the City. A new restroom building, re-located softball field and Disney donated “Kaboom” play structures were included in the design program.

Park was completed in 2019 with a budget of $1.4m.

Ole Hanson Beach Club
City of San Clemente, Ca
Project included landscape design for the recently renovated Ole Hanson Beach Club, originally built in 1928 by the founder of San Clemente. As a historic focal point for the town, the Beach Club is used for recreation activities as well as weddings and special events. The plant material selections included succulents and other drought-tolerant materials used in the 1930’s, and the new irrigation system was designed to incorporate recycled water.

Landscape was completed in 2017, under budget at $300k. This project marks the centerpiece of the 2.4-mile Coastal Trail and El Camino Bike Trail projects completed earlier by BGB.

Education
California State Polytechnic University, Pomona
Bachelor of Science, Landscape Architecture
Licenses
Registered Landscape Architect, California #2214Registered Landscape Architect, Nevada #488
Professional Memberships
American Society of Landscape Architects, Full Member
Irrigation Association, Full Member
Special Training
Certified Landscape Irrigation Auditor #81986
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Robert Borthwick ASLA
Senior Principal
Bob has a landscape architecture career spanning over 40 years. He has designed noteworthy public projects including parks, trails, historical waterfronts, scenic highway planning and canyon preservation. He has also designed a wide range of private housing and commercial developments.

His ability to achieve consensus in difficult situations, and the resulting completed projects, has brought credit to his firm and the profession of landscape architecture. Bob’s clients include public agencies and developers, both domestic and international. He has been a dedicated instructor in landscape architecture and a respected community leader in causes that include open space preservation, restoration, trail planning, and town planning. His projects have received local, statewide, and national awards and recognition.

Professional Leadership
• Laguna Greenbelt Board of Directors
• Foundation for Sustainability & Innovation Board of Directors • View Restoration Advisory Committee – City of Laguna Beach • Open Space & Trails Committee – City of Laguna Beach
• Aliso Creek Corridor Planning Task Group – County of Orange Representative Projects
Avalon Waterfront Urban Design Plan
City of Avalon, Catalina Island, CA
Bob Borthwick was commissioned in 1996 to design the refurbishment of Avalon’s downtown waterfront area. The completed project included creating new “pedestrian–only” streets, plazas, and
restoration/enhancement of paving, decorative walls, fountains, and historical artwork. Bob led the design for the project and facilitated all public workshops and presentations. The project received design awards from SCC/ASLA, the Los Angeles Business Council, and the Centennial Award from ASLA/National.

Laguna Beach Landscape & Scenic Highways Resource
Document
Prepared an inventory of architectural and landscape features in approximately 35 neighborhoods and districts and provided design recommendations to identify and preserve the visual character of each district and the city’s scenic highways. Received American Planning Association and SCC/ASLA awards.

Fullerton Multi-Use Trails
City of Fullerton, Ca
BGB completed planning and design for a series of local/regional multi-use trails in Fullerton. Projects included Hiltscher Trail, Bud Turner (Laguna Lakes) Trail, and Union Pacific Trail. User-groups included pedestrians, bicyclists, and equestrians. Features included bridges, seating/picnic areas, and native landscaping.

Bob Borthwick managed these projects and led all public workshops
Los Pozos
Panama
Los Pozos is a 180-acre hillside site in Panama, developed as a sustainable custom-home equestrian community. The project was designed to respect the natural topography, utilize wind-generated electricity, enhance the natural creek flowing through the property, and utilize native stone and plant materials. Led by Bob Borthwick, BGB provided on-site recommendations and Design Guidelines for architectural and site development.
.
.

Education
Bachelor of Science, Landscape Architecture
License
Registered Landscape Architect, California #1354
Professional Memberships
American Society of Landscape Architects, Full Member
Society of Architectural Historians
Lifetime Credential- California Community Colleges
Recognition
• Cal Poly Pomona Landscape Architectural Advisory Board – Past Chair and Emeritus Member
• ASLA/SCC – Public Stewardship Award
• Laguna Beach Beautification Council – Harry Lawrence Award of Excellence
• USC Graduate School of Architecture – Guest Critic
• UCLA Extension Dept. of Landscape Architecture – Guest Critic • Cal Poly Pomona Dept. of Landscape Architecture - Guest Critic Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 NicoleNguyen, ASLA
Project Manager
Nicole Nguyen received her A.A. degree from Irvine Valley College in 2012 in Social and Behavioral Sciences.

She transferred to Cal Poly Pomona and received her B.S. degree in Landscape Architecture from Cal Poly Pomona in 2016. As a graduating student, Nicole received the prestigious Howard O. Boltz Memorial Award, the 2016 ASLA Student Honor Award, and the 2015 Don Brinkerhhoff Scholarship. She was a Student Teaching Assistant in studio classes for design professors.

In addition, Nicole was president of the student ASLA Chapter, and after graduation was elected to the Executive Board of the Southern California Chapter of ASLA. She currently serves on the Cal Poly Pomona Professional Advisory Board. Nicole is a skilled photographer, is highly proficient in all aspects of landscape architecture, and is a valuable member of our BGB staff.

Representative Projects
Julianna Park
City of Anaheim, Ca
As job captain, Nicole coordinated public outreach, interfaced with city staff and executed the construction design package under the guidance of principal management. This $1M project was
completed in 2021.

Oak Canyon Nature Center
City of Anaheim, Ca
Nicole was instrumental in the management of this environmentally sensitive oak woodland environment. ADA access was the prime driving force to navigate park goers from parking to educational exhibits and a renovated amphitheater. Nicole was the primary face interacting with our graphic designer, exhibit consultant, accessible access consultant, civil, structural, and electrical engineers, coupled with meeting the desires of park and community services staff. The $1M park improvement project was completed in 2024.

Crystal Cove Historic District
State of California Parks
The BGB team was contracted by the Crystal Cove Conservancy resulting from previous coastal work for the City of Avalon, Front Street project and the San Clemente Coastal Trail. The scope consisted of renovating the remaining (17) northerly cottages of the historical district, now owned by the CA State Parks. Nicole was fastidious in the development of the construction documentation to meet the level of scrutiny demanded by this historical renovation.

All landscape and hardscape had to match the site from a pre-1960 perspective. Renovation work is ongoing of this $26M project with the initial (8) completed cottages delivered for public use in 2024.

Pacific Drive Park
City of Fullerton, Ca
Nicole was involved in this 1.5 ac park renovation from the conceptual through construction documentation which included new play structures, shade structure, new basketball court and exercise stations. Nicole managed and coordinated the
construction drawing package and interface with civil and electrical engineers and city staff. This $1M park renovation was completed in 2021.

Yorba Linda Town Center
City of Yorba Linda, Ca
As project manager assisting principal management for this multiphased project, Nicole navigated the project from conceptual design to construction documentation interfacing with the civil engineer staff to fine tune storefront relationships, maintaining continuity to the overall streetscape masterplan.

Sapphire and Dahlia Residential Tracts, Trumark Homes
Rancho Santa Margarita, Ca
Over the past several years the Rancho Mission Viejo master planned community has been an incubator for high level planning and developer construction that has evolved in a six-step submittal process navigating through RMV and County requirements. Nicole is highly skilled with the intricacies of changing requirements with demanding schedules. Nicole now manages all aspects of the design through approvals and construction observation developing punch lists for these multi-phased developments.

Starbucks Coffee Franchise Renovations, Valerio Architects Various California Cities
This expanding franchise has many projects from renovations of existing facilities to ground-up construction. Each commission is generally on a very tight schedule requiring prompt preliminary design delivery with short notice. Nicole has set up systems to develop preliminary and construction design packages meeting the needs of the architectural prime to meet these demanding schedules.

Education
California State Polytechnic University, Pomona
Bachelor of Science, Landscape Architecture, 2016
Docusign Envelope ID: 95C3F712-9FED-4A45-8A4C-99AAF10EF2D2 Paul Bettenhausen, RLA
Consulting Design Principal
Paul Bettenhausen graduated Summa Cum Laude with an undergraduate degree in Landscape Architecture from the Ohio State University and subsequently earned a graduate degree in Architecture from the University of California Los Angeles in 1990. After graduation Mr. Bettenhausen joined the design and planning departments of several renowned Los Angeles architectural and planning firms including Gruen Architects, RTKL, CTH International and MCG Architects. He joined BGB Design Group, as Director of Design in 1999.

Mr. Bettenhausen’s experience ranges from a 2 block downtown mixed-use redevelopment project in Old Town Tustin (Prospect Village), to a 4 block urban redevelopment project in Huntington Beach, CA (The Strand), to a 700-acre sea coast planned community thirty miles south of Tangier, Morocco (Tinja), to a 17 city block landscape and infrastructure master plan for a new mixed-use business and residential district and independent economic zone project in Dubai, UAE (Bawadi).

Paul has experience with a broad range of project types including health care, retail, entertainment / theme-park, mixed-use, single and multi-family residential, transit, hospitality / resort, cultural, civic, campus, port / harbor, and recreational / sports.

Representative Projects
Chelsea / Manhattans
Lennar, Irvine, CA
Design of luxury loft townhome projects in the community of Central Park West, including plaza, courtyards, pedestrian arbors, stairways, and related enhanced hardscape elements.

St. John’s Health Center
Ewing Cole, Santa Monica, CA
Lead and managed the design of the hospital’s expansion including the main entry and ‘event plaza’ that fronts on Santa Monica Blvd.

The Strand
CIM Group, Huntington Beach, CA
Designed streetscape, plazas, second floor terraces and hotel courtyard for a 2 block downtown mixed-use project. Program consisted of 68,000 s.f. of ground floor retail/restaurant, with a 3- story hotel and leased office space above, all built atop a subterranean public parking garage
Mohali Hills Master Plan
Emaar MGF, New Delhi, India
Lead the landscape master planning, entry designs, etc., for this 750-acre site located in New Dehli, India. The project included three townships created as one community with single and multifamily residential neighborhoods.

Mivida Parcels 46 & 47 Emaar, Cairo, Egypt
Provided site planning and landscape architectural design for two Community Center parcels in a master planned community in Cairo.

Tinja Tangier, Morocco
Urban design and landscape architectural design for two mixed-use projects located on two blocks within the urban renewal area of the city’s historic port.
.

Education
Master of Architecture
UCLA 1990
Bachelor of Science in Landscape Architecture
Ohio State University 1978
Licenses
Registered Landscape Architect, California #2021

LEED-GA
Professional Memberships
American Institute of Architects, Associate Member
Board of Directors, Congress for New Urbanism
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CITY OF GARDENA

CONSULTANT AGREEMENT WITH BREEN DESIGN GROUP
This Agreement is entered into this 10th day of September, 2024, by and between the City of Gardena, a municipal corporation (“City”) and BREEN Design Group, a CA Corporation (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. RECITALS. This Agreement is made and entered into with respect to the following facts:

A. Whereas, City is desirous of obtaining the as-needed professional on-call consultant services in the following category or categories:
• Architecture and Landscape Architecture

B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to accomplish these services; and
C. Whereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement; and
D. Whereas, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

2. TERM OF AGREEMENT. This Agreement shall commence upon execution and shall continue until September 9, 2027 (3-yr term), with an option to extend for one additional two-year at City’s discretion, unless earlier terminated as provided below.

A. Either party may terminate this Agreement, without cause, by giving thirty (30) days written notice to the other party.

B. City may terminate this Agreement for cause by giving thirty (30) days written notice to Consultant. Lack of funding shall be considered cause for terminating this Agreement.

C. Upon termination, Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to City all data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the services under this Agreement, whether completed or in progress. Consultant shall be entitled to reasonable compensation for the Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 2
services it performs up to the date of termination; however, if the Agreement is terminated by City for cause, other than lack of funding, or by Consultant without cause, City shall be entitled to deduct any costs it incurs payment to another consultant for Services, which duplicate Consultant’s Services to date. In the event of termination for other than cause attributable to Consultant, Consultant shall be deemed released for liability for any work assigned but not completed as of the effective date of termination.

3. SERVICES. Consultant agrees to provide the services as specified in the City’s Request for Qualification (“RFQ”), Exhibit A, attached hereto and incorporated herein by this reference (“services”). Unless otherwise specified herein, Consultant shall, at its sole cost and expense, furnish all facilities, equipment and personnel which may be required for providing the Services pursuant to this Agreement.

4. ADDITIONAL SERVICES. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the agreed upon charges therefore as set forth in the written authorization. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

5. CONSULTANT’S PROPOSAL. This Agreement shall include Consultant’s Response to City’s RFQ, also known as the Statement of Qualifications (SOQ), which is incorporated herein as Exhibit B. In the event of any inconsistency between the terms of the proposal and this Agreement, it shall be resolved by giving precedence in the following order: (a) The Agreement (b) Exhibit A (c) Exhibit B.

6. PERSONNEL. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City. During the term of this Agreement, Consultant shall provide the services specified in the proposal. Such individual(s) shall not be replaced without the prior written consent of City.

7. PERFORMANCE BY CONSULTANT. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

8. TIMING OF PERFORMANCE. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 3
this Agreement. City, in its sole discretion, may extend the time for performance of any Service.

9. MONITORING OF CONSULTANT. Consultant’s performance of this Agreement shall be continuously monitored by the Public Works Director/City Engineer.

Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by the Public Works Director/City Engineer.

Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the Public Works Director/City Engineer. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the Public Works Director/City Engineer determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section 2 above.

10.COMPENSATION. Consultant shall be compensated as follows:

A. Amount. City shall compensate Consultant for services rendered pursuant to this Agreement at the rate specified in the attached fee schedule set forth in Exhibit B. Consultant’s total compensation shall be based on each proposal the consultant submits and the City accepts for the services requested on a particular project.

B. Invoices and Payment. Payment by City to Consultant shall be made upon receipt and approval of invoices for Services rendered. For payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced. City shall review the invoices to determine whether services performed, and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or City shall provide Consultant with a written statement objecting to the charges and stating the reasons therefor.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

C. Expenses. Consultant shall not be entitled to any additional compensation for expenses.

11.INSURANCE REQUIREMENTS.

A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverages required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 4
be subject to all the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverages, Limits and Policy Requirements. Consultant shall maintain the types of coverages and limits indicated below:

1. Commercial General Liability Insurance – a policy for occurrence coverage for bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Commercial Auto Liability Insurance – a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, including Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. Worker’s Compensation and Employers Liability Insurance – a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

4. Professional Errors & Omissions (“E&O”) – a policy with minimum limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. This policy shall be issued by an insurance company which is admitted to do business in the State of California.

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5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. Additional insureds: “The City Gardena and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
b. Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.” c. Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Gardena, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Gardena shall be excess and not contributing with the insurance provided by this policy.” d. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Gardena, its officers, officials, agents, employees, and volunteers. e. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self-insured retentions over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or selfinsured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 6
losses and related investigations, claim administration and defense expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefor, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

H. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

12.INDEMNIFICATION. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents, employees and volunteers arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subconsultants, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subconsultants, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subconsultants under this Agreement, whether or not the Consultant, its employees, and/or authorized subconsultants are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or willful misconduct of the City. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity and defense shall be limited to the extend required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 7
recklessness, or misconduct of Consultant. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

13.COOPERATION. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

14.INDEPENDENT CONTRACTOR. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

15.PERS ELIGIBILITY INDEMNIFICATION. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

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16.NON-LIABILITY OF CITY. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

17.OWNERSHIP OF WORK PRODUCT. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed works made for hire for City by Consultant as City employee(s) for hire and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination or expiration of this Agreement.

18.CONFIDENTIALITY CLAUSE. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal (“Confidential Information”). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.
"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

HIPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 9
publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

19.NONUSE OF INTELLECTUAL PROPERTY OF THIRD PARTIES. Contractor shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Contractor has a license. Contractor shall indemnify and hold City harmless against all claims raised against City based upon allegations that Contractor has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Contractor pursuant to this Agreement.

20.WAIVER OR BREACH. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

21.COMPLIANCE WITH LAWS. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

22.CONFLICT OF INTEREST AND REPORTING. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.

23.NON-DISCRIMINATION. Consultant covenants there shall be no discrimination Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 10
based upon race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in activity pursuant to this Agreement.

24.FORCE MAJEURE. Consultant shall not be in default for failing to perform in accordance with the terms of this Agreement if such failure arises out of causes beyond the control and without the fault or negligence of Consultant.

25. ASSIGNMENT. Consultant shall not assign or subcontract any of its obligations pursuant to this Agreement, nor any part thereof, except for any monies due the Consultant, without the prior written consent of City. Such consent by City shall not be unreasonably withheld. Consultant shall be fully responsible to City for all work performed by assignees or subcontractors.

26. NOTICES. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be in writing and shall be given by personal service upon the party to be notified, or by deposit of the same in the custody of the United States Postal Service, postage prepaid, addressed to the party to be notified as follows:

To City: City of Gardena
1700 West 162nd Street
Gardena, California 90247
Attn: Allan Rigg
Director of Public Works/City Engineer
To Consultant: Breen Design Group
3825 Del Amo Blvd
Torrance, CA 90503
Attn: Paul Breen
Owner/CEO
Notices shall be deemed to have been served upon the date of personal service or three (3) working days after the same has been deposited in the United States Postal Service.

27.LICENSED STATUS. Consultant shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a City Business License.

28.FAMILIARITY WITH WORK. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City and shall not proceed, except at Consultant’s own risk, until written instructions are received from City.

29.PUBLIC RECORD ACT DISCLOSURE. Consultant has been advised and is aware Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 11
that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

30.MAINTENANCE OF RECORDS. Consultant shall maintain for a minimum of three (3) years from the completion date of the Services under this Agreement, the following records:

A. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assume proper accounting for all funds;
B. Records which establish that Consultant and all subcontractors who render Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations; C. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

D. The aforementioned records shall be made available to City or any authorized representative thereof upon request for audit.

31.BINDING EFFECT. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

32.GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branch of the Los Angeles County Municipal or Superior Court.

33.SECTION HEADINGS. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

34.AUTHORITY TO EXECUTE. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

35.ATTORNEY’S FEES. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 12
attorney’s fees and court costs from the opposing party.

36.PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

37.SEVERABILITY. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

38.ENTIRE AGREEMENT. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

39.ELECTRONIC SIGNATURE. The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with Breen Design Group Page 13
IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first hereinabove set forth.

CITY OF GARDENA CONSULTANT – BREEN Design Group
________________________________ _________________________________ Tasha Cerda, Mayor Name
ATTEST:

Sign:_____________________________
Title:
________________________________
Mina Semenza, City Clerk _________________________________ Name
APPROVED AS TO FORM:

Sign:_____________________________
Title:

Carmen Vasquez, City Attorney
Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 CEO/President
Paul Breen
Desmond Mahony
COO
Exhibit A
Request for Qualifications (RFQ)
Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448

CITY OF GARDENA

PUBLIC WORKS DEPARTMENT

REQUEST FOR QUALIFICATIONS (RFQ)
FOR

GENERAL CIVIL ENGINEERING DESIGN, CONSTRUCTION

MANAGEMENT & INSPCTION, TRAFFIC ENGINEERING,

ARCHITECTURE AND LANDSCAPE ARCHITECTURE,

GEOTECHNICAL ENGINEERING/GEOLOGY AND MATERIAL

TESTING, AND STAFF AUGMENTATION
ON‐CALL PROFESSIONAL SERVICES:

MAY 2024
Memoranda:

Qualifications Due: Thursday, June 13, 2024, 2:00 p.m. PST.

City of Gardena Public Works Department: (310) 217‐9568 Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448

TABLE OF CONTENTS
SECTION I NOTICE OF REQUEST FOR QUALIFICATIONS…………………….…………………….. 1 SECTION II SCOPE OF SERVICES/SCOPE OF WORK………………………………….………………… 3 SECTION III SUBMITTAL REQUIREMENTS…………………………………………………….……………. 7 SECTION IV FEE SCHEDULE………………………………………………………………………..…..…………. 8 SECTION V SELECTION/EVALUATION CRITERIA…………………………………………….………….. 8 SECTION VI GENERAL CONDITIONS……………………………………………………………..……….….. 9 SECTION VII AGREEMENT AND INSURANCE……………………………………………………......….... 9 SECTION VIII APPENDIX “A” Gardena Standard Professional Services Agreement…………….……………… 10 Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 1 | Page

SECTION I

NOTICE OF REQUEST FOR QUALIFICATIONS
On-Call Professional Engineering, Architecture, and/or Landscape Architecture Services NOTICE IS HEREBY GIVEN that the City of Gardena is requesting Statements of Qualifications (SOQ) from professional engineering, architecture, and/or landscape architecture consulting firms to provide on-call services related to our Public Works Capital Improvement Program and General Engineering. The work will be assigned on an as-needed basis for various projects in the City.

The Request for Qualifications (RFQ) provides information on the City of Gardena, the required scope of services, the consultant selection process, and the minimum information that must be included in the RFQ response. Proposals will be evaluated based on the overall best value to the City, considering factors such as quality, service, price, and any other criteria outlined herein, including but not limited to, the proposer's ability to meet the requirements, qualifications, and competencies set forth in the RFQ.

The Request for Qualifications (RFQ) can be obtained at http://www.cityofgardena.org/rfps/ Questions regarding this RFQ shall be directed to Kevin Kwak at (310) 217-9643 or [email protected].

BACKGROUND
The City of Gardena is located in the South Bay region of Los Angeles County, California, and was incorporated on September 11, 1930, as a general law city. It operates under the Council-Manager form of government. The population is approximately 62,000, occupying approximately six (6) square miles. It is primarily built-out, with a few remaining undeveloped parcels and a 9.4-acre wetland preserve, Gardena Willows Wetland Preserve. Gardena is bordered by the cities of Torrance, Hawthorne, Carson, Los Angeles (L.A.), and the County of Los Angeles, including their unincorporated areas.

The Gardena roadways are divided into three (3) major street classifications: Arterial (26.8 Centerline miles), Collector (28.7 centerline miles), and Local (57.5 centerline miles). Combined, the entire network consists of 113 centerline miles of streets with a weighted average PCI of 81.

The existing city-owned wastewater collection system comprises approximately 89 miles of gravity collection system pipes ranging from 6 to 12 inches, approximately 2,080 manholes, and one lift station and its associated force main. The collection system pipes within the City discharge to the LACSD interceptor at over 100 locations.

The existing stormwater collection system consists of approximately 29 miles of gravity pipe system (City SD = 12 miles & LA County SD = 17 miles) and 795 total catch basins (City CB = 216 & LA County CB = 579).

The collection system pipes within the City primarily discharge to the Dominguez Channel.

Lastly, note that Gardena’s water system is operated and maintained by Golden State Water.

The City has six (6) parks with community buildings, two gymnasiums, and a parkette. Additionally, the Gardena Wetland Preserve is situated next to Johnson Park. The City is currently constructing a new pool and senior center community center. Furthermore, the newly acquired Chase Bank Building on Rosecrans Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 2 | Page
Boulevard is slated to become a new Community Center, and Mas Fukai Park is in the construction document phase for improvements.

SUBMITTAL DEADLINE
Complete proposal/Statement of Qualification must be submitted no later than Thursday, June 13, 2024, at 2:00 p.m. PST. Three (3) hard copies and one complete PDF copy (on CD or memory stick) shall be address to:

City of Gardena
Public Works Department
1717 West 162nd Street
Gardena, CA 90247-3778
Attn: Kevin Kwak, Assistant Public Works Director
The City currently anticipates conducting the selection process according to the following schedule, which is subject to revision. The City reserves the right to modify the schedule as needed.

May 9, 2024 RFQ Released
June 3, 2024 RFI Deadline
June 13, 2024 Proposal/SOQ Deadline
July 9, 2024 Staff Short List Selection
July 23, 2024 City Council Review/Approval
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SECTION II

SCOPE OF SERVICES/SCOPE OF WORK
The City of Gardena would like the selected firms to provide professional on-call engineering, architecture, and/or landscape architecture services (including Construction Documents, PS&E, technical memoranda, research studies, plan checks, testing, etc.) for City projects to support the Public Works Department. The City intends to select between three and five (3-5) consultants for each respective service category, with the exception of only one or two consultants for Geotechnical Engineering/Geology/Material testing.

However, the actual number of consultants selected may be subject to change based on the number of responses and qualifications.

The award agreements are to provide on-call services for a period of three (3) years. The agreements may be renewed at the City’s discretion for up to two (2) additional years, subject to satisfactory performance during the initial three-year term. The initial three-year term is anticipated to commence in September 2024 and end in September 2027. The City encourages firms to submit qualifications for any or all parts of the key services listed below to be eligible for placement on the qualified on-call/as-needed list for each service category separately.

At the City’s discretion, selected firms will be assigned projects based on their qualifications in relation to the project(s) scope of work, or requested to submit a proposal, on an as-needed basis for various projects in the city. The City does not guarantee that successful firms will be provided with any projects.

MINIMUM QUALIFICATIONS
Only those consultants with verifiable experience related to the services requested in this solicitation will be considered during the evaluation process. Consultant staff assigned to execute the scope of services must have relevant experience in providing the necessary services as described in the scope. All personnel assigned to the work must possess appropriate certification or registration as required by state and local agencies.

SCOPE OF WORK
Selected firms will report to and operate under the direction of the City of Gardena Public Works staff to provide professional engineering, architecture, and/or landscape architecture services to the City. In general, the selected consultants will be expected to provide services and staffing for the following categories:
• General Civil Engineering Design
• Construction Management and Inspection
• Traffic Engineering
• Architecture and Landscape Architecture
• Geotechnical Engineering, Geology and Material Testing • Staff Augmentation
Consultants may submit qualifications for one or more of the service categories requested; however, separate proposals and letter of transmittals must be submitted for each category.

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GENERAL CIVIL ENGINEERING DESIGN
Provide complete design services for Capital Improvement Program projects. Example services include, but not limited to:
• Plan preparation for street improvements, repair, rehabilitation, or other related street improvements.
• Plan preparation for storm drain and sewer improvements, upgrades, modifications, extensions, repair, or rehabilitation.
• Preparation of hydrology and hydraulic analysis and reports. • Preparation of WQMP’s, SWPPP’s or related NDPES documents/reports. • Geotechnic engineering and material testing as needed. • Preparation of project technical provisions.
• Preparation of detailed cost estimates.
• Perform mapping and prepare legal descriptions for right of way acquisitions, easements, etc. • Provide design and construction surveys.
• Provide construction assistance.
• Coordination with, and approvals from other permitting agencies and utility companies.

CONSTRUCTION MANAGEMENT AND INSPECTION
Provide complete construction management and inspection services for CIP, including park renovations, and facility construction/ modifications/ modernizations. Including, but not limited to:
• Coordinate and lead project construction meetings.
• Lead all meetings during the construction from pre-construction to final closeout. • Provide and maintain project files/documents per City template. • Provide and supervise construction observations/inspections for CIP projects such as streets, sewer, storm drain, parks and facilities.
• Provide construction inspection services in grading, street improvements, drainage, SWPPP/erosion control, paving, sewer, water, and franchise utilities. • Provide public contract administration (i.e. CCO, Daily logs/report, Weekley Statements, Notices, labor compliance/enforcement).
• Provide utility company coordination.
• Provide labor compliance/enforcement as needed.
• Assure contractor to maintain a set of as-built plans. • Schedule the final walk-through inspections and prepare a “punch-list”. • Collect and review the Certified Payrolls as needed.
• Assume contractor to obtain all necessary permits.
• Provide constructability review, quantity take-off and cost estimates as needed.

TRAFFIC ENGINEERING
Provide traffic design engineering and/or study/analysis services for signal and signing, striping, grant writing, and all related services, including but not limited to:
• Improvements associated with traffic signal design.

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• Preparation of signing, striping, signal modifications, detour, and traffic control design • Preparation of special traffic studies
• Conducting signal synchronization studies (before and after synchronization travel time), utilizing HCM method for LOS, as well as Los Angeles County standards.

ARCHITECTURE AND/OR LANDSCAPE ARCHITECTURE
Provide architecture and/or landscape architecture professionally services for public facilities. Including, but not limited to:
• Provide conceptual design, master plan, feasibilities study and envelope evaluations. • Renovation and/or expansion of existing public facilities. • Preparation of landscape/planting plans and irrigation. • Parking lot and hardscapes improvements.
• Playground layout and play structure design/upgrade.
• Preparation of project special provisions and technical specifications • Provide cost estimates.
• Provide constructability review and construction support.

GEOTECHNICAL ENGINEERING, GEOLOGY AND MATERIAL TESTING
Provide complete design, construction, or assistance services for City improvement projects and/or investigations. Services include, but are not limited to:
• Complete soils investigation and preparation of Geotechnical Engineering reports and studies, such as pavement design, grading requirements, retaining wall parameters, slope stability analysis, sinkhole/voids investigation and analysis, etc. • Laboratory work related to all aspects of Geotechnical Engineering. • Provide construction inspection for items such as asphalt concrete, aggregate base, and concrete placement during construction, grading excavation, and backfill. • Provide testing services such as field compaction and laboratory testing of soils, aggregates, asphalt, and concrete.

STAFF AUGMENTATION SERVICES (Firms may submit only for positions or service they provide.) Provide qualified and available personnel to provide professional staff augmentation services and/or backfill various positions and classifications within the Engineering Division on short notice. Positions include but are not limited to: Engineer(s), Permit Technician(s), and Inspector(s) and perform duties as an “Acting” City representative. Positions may require personnel reporting to City offices.

Immediately the City plans to augment one (1) Associate, Civil, or Senior Civil Engineer based on the qualification and best fit for the City. Other categories of augmentation services are not currently needed, however will be requested as needed.

Sample duties include, but not limited to:
• Engineer(s) general requirements (Identify an Engineer with resume and proposed classification; Associate, Civil, or Senior Civil Engineer) - Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 6 | Page
o Able to work minimum 20 hours per week or more. The City is open to accepting fulltime services as well. o Perform mathematical computations and estimates.
o Simultaneously handle several tasks and continue to reestablish priorities. o Communicate clearly and concisely with others, orally and in writing. o Ability to establish and maintain effective team relationships with all internal and external customers.
o Able to operate Microsoft Office and AutoCAD.
o Able to perform in indoor and outdoor environments with exposure to the elements. o May be required to pass a security/background check and a drug test prior before providing any services to the City.
o Must maintain a valid California Drive License.
o You may be required to work more than 40 hours a week and/or work irregular hours, particularly during emergency situations.
o Typical working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. or 9/80 schedule from 7:30 a.m. to 5:30 p.m.
o Civil and Senior Engineer positions require a California Professional Civil Engineering license.
o May be required to arrange for the City to interview a candidate, at the Consultant’s expense, for a period of up to one (1) hour.

Typical Responsibilities – The staff will be under general direction of Engineering Division Manager, performing and overseeing various CIP projects from preliminary design to final construction. Examples of duties and responsibilities are as follow:
o Prepares RFP/RFQ for design and Construction Management and Inspection (CMI) services.
o Prepares and/or oversees design Plans, Specifications, & Estimates (PS&E). o Prepares and leads project bid processing, writes council agenda report, and executes contract.
o Oversees CMI services.
o Prepares Caltrans required submittals and coordinates review process (i.e. PES, E76 o and Contract award packages).
o Performs minor drafting, computing, and checking field operations as related to the layout and construction of pavement, curbs, gutters, sidewalk, traffic, utilities and other CIP.
o Performs LA Metro required project reporting, reimbursement process, etc. o Interprets and applies GREENBOOK, Caltrans Standards, City Standards, and other laws and regulations relating to CIP projects.
• Provide Permit Technicians to assist public at Engineering public counter (Not required to identify personnel at this time).
• Provide Construction Inspection services (Not required to identify personnel at this time), such as:
o CIP projects such as street rehabilitation; sewer or storm drain improvements, facility modifications and improvements; park rehabilitation and improvements. o Private development including paving, utilities, sewer, storm drains, paving, etc. o Repairs and improvements by private utility companies.

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SECTION III

SUBMITTAL REQUIREMENTS
The Proposal package shall be organized and presented in a neat and logical format relevant to the services requested. Submittals shall be clear, accurate, concise, and comprehensive. There is no page limitation, however, excessive, or irrelevant material will not be favorably received.

The Proposal should be in the order below and include the following:
• Cover
• Cover Letter
o Clearly indicate the on-call service category.
o Express why Consultant is interested in the RFQ.
o Include contact information for the person responsible for the Proposal and who will be the point of contract for the City.
o Include any unique attributes or distinguishing characteristics which would be of value to the City.
o State if any addendums have been received and include in the Proposal. o Statement regarding acceptance of Agreement and insurance requirements. o Letter shall be signed by an officer of the firm who is authorized to bind the firm to the contract. Include a statement to this effect.
• Firm Qualifications and Experience
o Describe firm’s background and experience.
o Describe your firm’s strengths.
o State how your firm produces deliverables free of errors and how you will address erros if they occur.
o Include experience and technical competence of subconsultants. o Familiarity of regional grants/competitive funds (SBCCOG & LA Metro) • Key Personnel and Experience
o Experience and history performing directly for local agencies within the last five years. o Include subconsultants if any.
• Organization Chart
• Similar Projects/Services
o Brief description of the project scope, personnel involved and their roles, plus agency and contact information of agency Project Manager/Engineer. o Projects that the firm was the prime consultant and responsible for management of any subconsultants.
• References
o Current contact information related to projects completed within the last five years. • Fee Schedule
• Resumes
Note: All licensed professionals in 'responsible charge' working on City projects (Engineers, Architects, Landscape Architects, and/or Surveyors) are required to disclose all disciplinary actions against them, including any future actions. Please provide a copy of any disciplinary actions with the proposal submission. Additionally, provide a statement if there are no disciplinary actions.

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SECTION IV

FEE SCHEDULE
A fee schedule should be included in the Proposal. This schedule should comprise a comprehensive list of positions and labor rates for all services provided by the prime consultant and all subconsultants. Rates should cover all necessary resources, including labor, equipment, materials, incidental reports, transportation, etc. Any percentage markup of subconsultant invoices shall be specified.

The fee schedule should remain fixed throughout the initial term of the Agreement unless formally amended by the City Council. Adjustment of the fee schedule can be negotiated if the City renews the Agreement.

The City is subject to prevailing wage laws, which apply to professional service providers and their subconsultants for whom the Department of Industrial Relations has established a wage determination.

This includes, but is not limited to, Field Soils Materials Testers, Operating Engineers, Surveyors, and Building/Construction and Specialty Inspectors.

Prevailing wage requirements apply when a Consultant and/or Consultant Team is awarded a contract for a specific project, which is designated by the issuance of a City Purchase Order.

SECTION V

SELECTION/EVALUATION CRITERIA
The Proposals will be evaluated by City of Gardena Public Works Department staff. The evaluation criteria will include:
• Presentation, completeness, clarity, organization, and conformance to the RFQ content. • Project Manager’s experience related to the City’s requirements and needs. • Familiarity/Experience related to the South Bay Cities Council of Governments (SBCCOG), Los Angeles County Metropolitan Transportation Authority (Metro), and Caltrans project programs, funding opportunities, grant writing, and their requirements. • Qualifications and resumes of staff members, subconsultants, and organization chart. • Similarity of the firm’s referenced projects completed within the last five years to the City’s expected projects.
• Availability and depth of staff and resources to deliver quality products on schedule, including work on short notice and under time constraints.
• References.
• Fee schedule.

During the evaluation period, the City may conduct negotiations with the most qualified consultants.

However, consultants should note that an award may be made without negotiations or discussions.

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SECTION VI

GENERAL CONDITIONS
By submitting a Proposal, the Consultant represents that they have thoroughly examined and become familiar with the requirements of this RFQ and are capable of performing quality work to achieve the objectives of the City.

The City reserves the right to withdraw the RFQ at any time without prior notice. The City makes no representations that any Agreement will be awarded to any Consultant responding to this RFQ. The City reserves the right to extend the deadline for Proposals, postpone reviewing the Proposals for its own convenience, reject any and all Proposals without indicating any reasons for such rejections, and negotiate with any qualified consultant. The City does not guarantee that successful firms will be provided with any projects.

The successful consultant(s) and sub-consultants are required to obtain and maintain a City of Gardena business license and insurance. The license and insurance shall be maintained for the duration of the Agreement. A current business license is not a prerequisite for submittal of the qualifications.

The City is not liable for any costs incurred by the Proposers before entering into a formal agreement.

Costs for developing the Proposal or any other such expenses incurred by the Proposer in responding to this RFQ and entirely the responsibility of the Proposer and shall not be reimbursed by the City.

The City is not responsible for Proposals which are delinquent, lost, incorrectly marked, sent to the wrong address, or sent by mail or courier service and not signed for by the City.

SECTION VII

AGREEMENT AND INSURANCE
The City’s standard Professional Services Agreement is included in Appendix A. The Consultant will be expected to enter into the Agreement without substantive changes. Any changes will require approval by the City Attorney. If there are any exceptions or if there are no exceptions, a statement to the effect shall be included in the proposal as well.

The City’s standard insurance requirements are included as part of the standard Professional Services Agreement included in Appendix A. The consultant shall procure and maintain throughout the duration of this Agreement.

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SECTION VIII
APPENDIX “A”
Gardena Standard Professional Services Agreement
Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 1

CITY OF GARDENA

CONSULTANT AGREEMENT WITH XYZ
This Agreement is entered into this day of , 2024,
by and between the City of Gardena, a municipal corporation (“City”) and XYZ, a [state] [type of entity] (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. RECITALS. This Agreement is made and entered into with respect to the following facts:

A. Whereas, City is desirous of obtaining the as-needed professional on-call consultant services in the following category or categories:
• General Civil Engineering Design
• Construction Management and Inspection
• Traffic Engineering
• Architecture and Landscape Architecture
• Geotechnical Engineering, Geology and Material Testing • Staff Augmentation

B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to accomplish these services; and
C. Whereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement; and
D. Whereas, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

2. TERM OF AGREEMENT. This Agreement shall commence upon execution and shall continue until completion, unless earlier terminated as provided below.

A. Either party may terminate this Agreement, without cause, by giving thirty (30) days written notice to the other party.

B. City may terminate this Agreement for cause by giving thirty (30) days written notice to Consultant. Lack of funding shall be considered cause for terminating this Agreement.

C. Upon termination, Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to City Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 2
all data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the services under this Agreement, whether completed or in progress. Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination; however, if the Agreement is terminated by City for cause, other than lack of funding, or by Consultant without cause, City shall be entitled to deduct any costs it incurs payment to another consultant for Services, which duplicate Consultant’s Services to date. In the event of termination for other than cause attributable to Consultant, Consultant shall be deemed released for liability for any work assigned but not completed as of the effective date of termination.

3. SERVICES. Consultant agrees to provide the services as specified in the City’s Request for Proposal (RFP), Exhibit A, attached hereto and incorporated herein by this reference (“services”). Unless otherwise specified herein, Consultant shall, at its sole cost and expense, furnish all facilities, equipment and personnel which may be required for providing the Services pursuant to this Agreement.

4. ADDITIONAL SERVICES. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the agreed upon charges therefore as set forth in the written authorization. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

5. CONSULTANT’S PROPOSAL. This Agreement shall include Consultant’s proposal or bid to City’s RFP, which is incorporated herein as Exhibit B. In the event of any inconsistency between the terms of the proposal and this Agreement, it shall be resolved by giving precedence in the following order: (a) The Agreement (b) The Request for Proposal (Exhibit A) (c) The Consultant Proposal or Bid (Exhibit B).

6. PERSONNEL. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City. During the term of this Agreement, Consultant shall provide the services specified in the proposal. Such individual(s) shall not be replaced without the prior written consent of City.

7. PERFORMANCE BY CONSULTANT. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

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8. TIMING OF PERFORMANCE. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement. City, in its sole discretion, may extend the time for performance of any Service.

9. MONITORING OF CONSULTANT. Consultant’s performance of this Agreement shall be continuously monitored by the Public Works Director/City Engineer.

Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by the Public Works Director/City Engineer.

Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the Public Works Director/City Engineer. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the Public Works Director/City Engineer determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section 2 above.

10.COMPENSATION. Consultant shall be compensated as follows:

A. Amount. City shall compensate Consultant for services rendered pursuant to this Agreement at the rate specified in the attached fee proposal hereto and incorporated herein by reference. In no event shall compensation under this Agreement exceed _____________and 00/00 ($###.##) without the prior written authorization of the City Council.

B. Invoices and Payment. Payment by City to Consultant shall be made upon receipt and approval of invoices for Services rendered. For payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced. City shall review the invoices to determine whether services performed, and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or City shall provide Consultant with a written statement objecting to the charges and stating the reasons therefor.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

C. Expenses. Consultant shall not be entitled to any additional compensation for expenses.

11.INSURANCE REQUIREMENTS.

A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 4
extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverages required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverages, Limits and Policy Requirements. Consultant shall maintain the types of coverages and limits indicated below:

1. Commercial General Liability Insurance – a policy for occurrence coverage for bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Commercial Auto Liability Insurance – a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, including Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. Worker’s Compensation and Employers Liability Insurance – a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

4. Professional Errors & Omissions (“E&O”) – a policy with minimum limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. This policy Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 5
shall be issued by an insurance company which is admitted to do business in the State of California.

5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. Additional insureds: “The City Gardena and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
b. Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.” c. Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Gardena, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Gardena shall be excess and not contributing with the insurance provided by this policy.” d. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Gardena, its officers, officials, agents, employees, and volunteers. e. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self-insured retentions over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or selfDocusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 6
insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefor, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

H. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

12.INDEMNIFICATION. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents, employees and volunteers arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subconsultants, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subconsultants, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subconsultants under this Agreement, whether or not the Consultant, its employees, and/or authorized subconsultants are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or willful misconduct of the City. Notwithstanding the foregoing, to Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 7
the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity and defense shall be limited to the extend required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or misconduct of Consultant. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

13.COOPERATION. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

14.INDEPENDENT CONTRACTOR. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

15.PERS ELIGIBILITY INDEMNIFICATION. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 8
paid by City for employer contribution and/or employee contributions for PERS benefits.

16.NON-LIABILITY OF CITY. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

17.OWNERSHIP OF WORK PRODUCT. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed works made for hire for City by Consultant as City employee(s) for hire and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination or expiration of this Agreement.

18.CONFIDENTIALITY CLAUSE. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal (“Confidential Information”). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.
"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

HIPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 9
Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

19.NONUSE OF INTELLECTUAL PROPERTY OF THIRD PARTIES. Contractor shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Contractor has a license. Contractor shall indemnify and hold City harmless against all claims raised against City based upon allegations that Contractor has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Contractor pursuant to this Agreement.

20.WAIVER OR BREACH. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

21.COMPLIANCE WITH LAWS. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

22.CONFLICT OF INTEREST AND REPORTING. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 10
Agreement.

23.NON-DISCRIMINATION. Consultant covenants there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in activity pursuant to this Agreement.

24.FORCE MAJEURE. Consultant shall not be in default for failing to perform in accordance with the terms of this Agreement if such failure arises out of causes beyond the control and without the fault or negligence of Consultant.

25. ASSIGNMENT. Consultant shall not assign or subcontract any of its obligations pursuant to this Agreement, nor any part thereof, except for any monies due the Consultant, without the prior written consent of City. Such consent by City shall not be unreasonably withheld. Consultant shall be fully responsible to City for all work performed by assignees or subcontractors.

26. NOTICES. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be in writing and shall be given by personal service upon the party to be notified, or by deposit of the same in the custody of the United States Postal Service, postage prepaid, addressed to the party to be notified as follows:

To City: City of Gardena
1700 West 162nd Street
Gardena, California 90247
Attn: Allan Rigg
Director of Public Works
To Consultant: XYZ
Address
XXXX, CA #####
Attn: Name
Tittle
Notices shall be deemed to have been served upon the date of personal service or three (3) working days after the same has been deposited in the United States Postal Service.

27.LICENSED STATUS. Consultant shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a City Business License.

28.FAMILIARITY WITH WORK. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City and shall not proceed, except at Consultant’s Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 11
own risk, until written instructions are received from City.

29.PUBLIC RECORD ACT DISCLOSURE. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

30.MAINTENANCE OF RECORDS. Consultant shall maintain for a minimum of three (3) years from the completion date of the Services under this Agreement, the following records:

A. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assume proper accounting for all funds;
B. Records which establish that Consultant and all subcontractors who render Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations; C. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

D. The aforementioned records shall be made available to City or any authorized representative thereof upon request for audit.

31.BINDING EFFECT. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

32.GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branch of the Los Angeles County Municipal or Superior Court.

33.SECTION HEADINGS. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

34.AUTHORITY TO EXECUTE. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 12

35.ATTORNEY’S FEES. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

36.PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

37.SEVERABILITY. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

38.ENTIRE AGREEMENT. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

39.ELECTRONIC SIGNATURE. The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Consultant Agreement with XYZ Page 13
other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first hereinabove set forth.

CITY OF GARDENA CONSULTANT – XYZ
________________________________ _________________________________ Tasha Cerda, Mayor Name
ATTEST:

Sign:_____________________________
Title:
________________________________
Mina Semenza, City Clerk _________________________________ Name
APPROVED AS TO FORM:

Sign:_____________________________
Title:

Carmen Vasquez, City Attorney
Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 2024 City of Gardena RFQ On-Call Professional Services
JUNE 4, 2024

RFQ FOR ON-CALL PROFESSIONAL SERVICES
ADDENDUM 01
TO: ALL RFQ HOLDERS
ADDENDUM NO. 1, AS DESCRIBED BELOW, IS FOR THE USE OF CONSULTANTS SUBMITTING THE STATEMENT OF QUALIFICATIONS OR RESPONSES TO THE CITY’S REQUEST FOR QUALIFICATIONS. ALL

CONSULTANTS SHALL INDICATE ON THE STATEMENT/PROPOSAL COVER LETTER THAT THEY HAVE RECEIVED THIS ADDENDUM NO. 1.

QUESTIONS & RESPONSES:

1. In regard to the subject RFQ Scope of Work for General Civil Engineering Design as shown on page 4, can you please confirm if the City would like us to include Geotechnical services as part of the Civil component as stated, since there is also a separate RFQ category for Geotechnical service on page 5? No, please submit a separate statement of qualifications if your firm is interested in providing services in the category of Geotechnical Engineering, Geology, and Material Testing. This category is intended for direct geotechnical services for the City. For General Civil Engineering Design, it is expected that the lead consultant will team up with your desired geotechnical consultant or your own qualified staff as needed to provide complete PS&E construction documents.

2. Can firms be both a prime consultant and a sub-consultant to another team in the same or different service category?
Yes, firms can be both.

3. Will the City allow the usage of the City’s logo in the proposal materials? Yes, the City will allow the usage of the logo.

4. Can you specify how “Associate, Civil, and Senior Civil” Engineers are classified? Is it based on number of years of experience or other criteria?
You may reference the City of Gardena’s job specifications as your minimum guideline:
https://www.governmentjobs.com/careers/cityofgardena/classspecs. The specifications for the Senior Civil Engineer position have not been developed. Therefore, assume that the job responsibilities are similar to those of a Civil Engineer, but require a minimum of 8 years of experience, including managerial experience. As mentioned, these specifications are minimal guidelines and consultants are encouraged to propose additional qualifications or experience to provide a competitive proposal.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 2024 City of Gardena RFQ On-Call Professional Services

5. Can you please confirm if firms are able to just submit a proposal for the geotechnical engineering/geology and material testing services or require having a team with a construction management company in order to pursue this?
Yes, you may just submit a proposal/statement for the geotechnical/geology and material services.

6. Do you anticipate consultants to support and prepare grant applications? The City may request services under General Civil Engineering, Traffic Engineering, Architecture and/or Landscape Architecture as applicable.

7. You are requesting references in the Similar Projects/Services and the References sections. Can you please clarify what information you would like in each section since both sections are asking for client contact information?
The information can overlap; however, Similar Projects/Services should identify specific projects with scope descriptions, key personnel and their roles, project dates, etc., as mentioned in the RFQ. The Reference Section should identify the current contact agency, person, phone number, and email so the reviewer can perform the reference check if necessary.

END OF ADDENDUM 01
Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Exhibit B
Statement of Qualifications (SOQ)
Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 June 13, 2024
Presented to:

City of Gardena
Public Works Department

GENERAL ENGINEERING DIVISION

ARCHITECTURE AND LANDSCAPE ARCHITECTURE (RFQ)

ON-CALL PROFESSIONAL SERVICES
On-Call Architecture and
Landscape Architecture
Design Services
Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com

SECTION CONTENTS PAGE
Cover Letter 1
A Introduction 2
B Firm Qualifications and Experience 5
C Key Personnel and Experience 10
D Organization Chart 13
E Similar Projects and Experience 14
F References 24
G Fee Schedule 27
H Resumes 28
I Supporting Documents 43

TABLE OF CONTENTS
Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 3825 Del Amo Boulevard
Torrance, CA 90503
Tel: 310 464 8404
www.breendesign.com
June 13, 2024
City of Gardena – Public Works Department
1717 West 162nd Street
Gardena, CA 90247-3778
ATTN: Kevin Kwak – Assistant Public Works Director
Reference: ON-CALL ARCHITECTURE AND LANDSCAPE ARCHITETCURE SERVICES

REQUEST FOR QUALIFICATIONS
Dear City of Gardena,
Breen Design Group (BREEN) is pleased to present our Statement of Qualifications for your consideration to provide on-call Architecture and Landscape Architecture design and construction administration services as needed to support the various requirements of the City of Gardena as outlined in the RFQ.

As a full-service Architecture and Engineering firm with extensive experience in design of new construction, modernization, renovation, building expansion, service upgrades, equipment replacement, condition assessment reports, building electrification, net zero energy and general consulting work, we feel BREEN is well suited to provide the high level of service, quality and experience necessary to complete the various tasks needed by the City.

BREEN has been in business for over 26 years and has licensed professionals covering Architecture, Mechanical, Electrical (including low Voltage), Plumbing, Civil and Structural Engineering services in our main office located in Torrance.

We have included Cornerstone Studios Inc based in Santa Ana as our sub-consultant for Landscape Architecture project. They are a well-established firm specializing in the outdoor built environment and will be the perfect design partner for the City of Gardena various project needs.

As the Chief Operating Officer at BREEN, I personally pledge our team’s commitment to delivering a quality service in line with the City’s expectations. I will be the main point of contact and will be supported by the various department heads and specialists within the firm to match the task outlined in the RFQ.

I have read and understand the RFQ document, including the sample Consultant Agreement and our response to this request complies with all criteria, including the insurance requirements. We have the resources available to meet the various needs of the City and look forward to being of service.

If you have any questions, please contact me directly at (310) 464-8404 or by email at [email protected] Most sincerely,
Des Mahony, P.E.

Chief Operating Officer

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Why Hire us?
The City of Gardena should consider hiring BREEN for professional on-call Architecture and Landscape Architecture Design Services for the following reasons:

1. We are a local resource for the City, our
office is 5.2 miles from Gardena City Hall

2. We can be on site to most parts of the city
within 30 minutes

3. We have been in business for over 26 years

4. We have in-house, licensed Architects and
Engineers (MEP, Civil, Structural)

5. We design using the latest technology
(AutoCAD, Revit, Bluebeam) for our
drawing design software

6. We are capable of working on large and
small projects, of various types and
configurations

7. We have extensive experience in a variety
of civic project types

8. We have existing on-call contracts with
neighboring City of Carson, City of
Torrance, Lawndale Elementary School
District and El Camino College

9. We have partnered with a highly qualified
Landscape Architecture firm for this pursuit

10. Some of our staff reside in the City of
Gardena

11. Did we mention that we are a local firm
based just 5.2 miles away?

SECTION A

INTRODUCTION
You Are Here
We Are Here

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Services Provided
Architecture & Design
Project Programming
3D Renderings
Floor Plans
Site Plans
As-Built Services
Space Planning and Interior Design
Code Compliance and Regulatory Processing
Project Management
Construction Administration
Civil Engineering
Site Development Design
Grading and Paving Design
Parking Area Design
Transportation Planning
Storm Water Management Systems
Hydrologic Investigations
Storm Water Permitting
Low Impact Development (LID)
Public Improvements – Roads & Drainage
Design of Underground Utilities
Path of Travel
Structural Engineering
Seismic Evaluations
Upgrades of Existing Buildings
New Building Design (wood, concrete, steel...)
Equipment Supports and Seismic Anchorage
Structural Alterations and Modifications
Property Condition Assessment Reports
Structural Peer Review
Seismic Risk Assessment
Commissioning
LEED Fundamental Commissioning
LEED Enhanced Commissioning
Mechanical / Plumbing Engineering
Heating, Ventilation, and Air Conditioning
Boiler Plant Design
Fuel Storage and Distribution
Energy Management and Control Systems
High Temperature Hot Water and Steam Systems
Title-24 Calculations and Analysis
Energy Modelling
Existing Systems Analysis and Building Retrofit
Equipment Replacements and Upgrades
Central Refrigeration Systems
Engineering Reviews
Due Diligence Reports
Hot and Cold-Water Distribution Systems
Waste and Vent System Design
Natural Gas Systems
CNG Plant Design
Computational Fluid Dynamic (CFD) Modelling
Fire Protection (Sprinkler) Design
Special Systems (Pyrotechnics)
Electrical Engineering
Building Load Analysis
Main Switchgear Design
Lighting Design and Controls
Power and Signal System
Medium and Low Voltage Distribution Systems
Special Power Systems
Grounding
Standby and Emergency Power Systems
Telecommunication / Low Voltage Design
Fire Alarm and Security Systems
Title-24 Calculations and Reports
Engineering Reviews
Due Diligence Reports
Photovoltaic System Design
Battery Storage

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448

FIRM PROFILE
Cornerstone Studios, Inc. (CSI), a California corporation established in 1998, specializes in landscape architecture, park planning, urban design, and resource analysis. It is a Minority, Disadvantaged, Underutilized, Small, and Community Business Enterprise (MBE, DBE, SBE, CBE) certified by various public agencies.

Cornerstone Studios is a professional services firm whose projects encompass a wide range of the built environment, with emphasis on outdoor improvements, park and recreation areas, transportation facilities and streetscapes, schools and athletic fields, commercial and urban sites, housing and hospitality design, healthcare, civic facilities and community centers.

As a design-oriented firm, the principals believe successful projects are created when all involved are committed to a full partnership in the creative process. Their goal is to bring the collective experience of the client, the users, and the design team to bear on each project. Their approach encourages close interaction and exchange of ideas while ensuring that the project is managed within the allotted budget and time. This is accomplished by engaging experienced individuals and by using the latest technology to convey the design in a clear and accurate manner.

TYPES OF SERVICES
Landscape Architecture
Park Planning
Urban Design
Resource Analysis

YEAR FOUNDED
1998

FORM OF THE ORGANIZATION
S Corporation

FIRM CERTIFICATIONS
DBE #12970 (Caltrans)
SBE #2011 (MTA)
DIR #1000030830
SB #23672 (DGS)

PROJECT OFFICE LOCATION
951 E Santa Ana Blvd.

Santa Ana, Ca 92701
Tel: (714) 973-2200
Fax: (714) 973-0203

MAIN CONTACT
Jeff Woo Kim
Principal
(714) 973-0368
[email protected]

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Details
Official Company Name: Breen Design Group, Inc
Location: 3825 Del Amo Blvd, Torrance, CA 90503
Business Type: Incorporated in California – S Corporation Federal Employer ID #: 87-0740698
Torrance Business License: BL-LIC-001716
Phone #: (310) 464-8404
Fax #: (310) 464-8408
Date The Firm Was Established: PA Breen & Associates 1997 – 2004 (Sole Prop) PA Breen & Associates, Inc. 2004 – 2006 (S-Corp)
Breen Engineering, Inc. 2006 – 2021 (S-Corp Name Change) Breen Design Group, Inc. 2021 (S-Corp Name Change)
Years In Same Service: 26 years
Partner 100% Ownership: Paul A. Breen, P.E., C.E.M., LEED AP, BD+C, QCxP, CPD Title: CEO & President
Email Address: [email protected]
Chief Operating Officer Des Mahony, P.E., LEED AP (15 years with the Firm) Email Address: [email protected]
Chief Financial Officer Dace Dabols-Reimanis (26 years with the Firm) Email Address: [email protected]
Official Hours of Operation: 7am – 6pm (Monday – Thursday), 8am – noon (Friday) DIR Registered: PW-LR-1000634566
In-House Disciplines
Architecture & Design • Mechanical / Plumbing Engineering • Electrical Engineering • Low Voltage Civil Engineering • Structural Engineering • Commissioning • Construction Administration Summary
BREEN Design Group (BREEN) is a certified Small Business Enterprise A/E firm, providing Architectural, Civil, Structural, Mechanical, Electrical, Plumbing, Technology Consulting, and Fire & Life Safety engineering services for the built environment. Based in Torrance, BREEN has built strong relationships with government agencies and municipalities, school districts, community colleges, top academic institutions, developers, and contractors. Since 1997, BREEN and its staff, have provided innovative design throughout Southern California, across the U.S. and around the world.

Our hands-on multidisciplinary staff are local to the Los Angeles area. While our standard office hours are 7:00 a.m. to 6:00 p.m., Monday through Thursday and 8:00 to 12:00 noon Friday, designated project staff will be available to field emergency calls outside of normal working hours if necessary.

SECTION B

FIRM QUALIFICATIONS AND EXPERIENCE

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Firm Background and Experience
Over the 26 years of being in business our firm has served agencies such as the LAUSD, LACCD, Lawndale Elementary School District, City of Carson, and City of Torrance directly and through on-call contracts. We have worked for many school districts via sub-consultancy agreements with architects and contractors, often leading them through the approval process with the Division of the State Architect and other agencies and AHJ’s.

BREEN began business as a Mechanical / Plumbing Engineering firm in 1997. The company soon added an Electrical division and we moved to our first office. In 2004, we welcomed our new Civil department and incorporated the business. Growth continued, and the company relocated to our Headquarters in Torrance, California. Within a couple of years, we had added a Structural Department.

In January 2017, BREEN brought on board a licensed Architect and created our Architectural department to address our clients demands for a more comprehensive service. With all key disciplines under one roof, we have successfully provided select clients with a one-stop Architecture and Engineering package, taking care of the project coordination in house.

History Summary
▪ PA Breen & Associates 1997 – 2004 (Sole Prop)
▪ PA Breen & Associates, Inc. 2004 – 2006 (S-Corp)
▪ Breen Engineering, Inc. 2006 – 2021 (S-Corp Name Change) ▪ Breen Design Group, Inc. 2021 (S-Corp Name Change)
BREEN is a certified Small Business Enterprise with a total of 27 permanent staff members plus associates, consultants and independent contractors as needed, all located in our Los Angeles (Torrance) office. Each department is staffed with talented and resourceful licensed Architects, Engineers, designers, and support staff to ensure that we deliver an efficient and personal service to our clients.

We have fully transitioned our project files and software to the cloud, allowing our staff in both offices to access our workflow product anywhere in the world that has access to the internet. This is supported by our in-house Cloud Architect and 24/7 technical support staff.

Our Strength
Our strength lies with our staff. We employ a mix of seasoned professionals, engineers, designers, project managers combined with junior staff that are just starting their career. Our licensed Architects and Engineers have years of experience and talent and can creative solutions to the most complex of problems.

We work for developers, building owners, HOA’s, general contractors, school districts, private enterprises, space exploration companies, hotels, manufacturing companies, federal, state and local government entities. We have experience working on a wide variety of project types, including offices, apartments, high-end condominiums, student housing, military bases, parks, retail stores, schools and colleges, civic buildings, medical offices, state hospitals, high rise towers, new housing developments, net-zero solar PV systems, historic restoration and adaptive reuse projects.

We have the technical ability and resources to help the City of Gardena achieve their objectives and goals, regardless of size, location and complexity of the project.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Project Delivery (Project Approach and Avoiding Errors) BREEN Design Group (BREEN) is uniquely formed to address our project understanding for this on-call contract with the City of Gardena. Our firm’s Architecture and Engineering departments are nimble, with a variety of expertise and skill sets, and is located in the heart of the city. We can be on site within 30 minutes if necessary and have the talent and number of staff to successfully meet project goals both large and small and assist in augmenting Public Works staff.

BREEN staff are well versed and comfortable representing the City in public workshops, hearings and council and commission meetings. We pride ourselves on being good listeners first, and consider all opinions with thoughtfulness and without judgement, recognizing that design and construction in the public realm must weigh a vast variety of points of view.

Our primary purpose is to serve the City and its tax paying residents, to bring them the best built environment possible, whether it be recreational, community oriented, office, residential, roadway or industrial. We are prepared to execute “green street” projects, ball field upgrades, historic building rehabilitations, natural gas vehicle facilities, storm water infrastructure, carbon net zero projects, parks, median upgrades, building renovations and new construction.

If needed, we can add strategic partners to our on-call services (if awarded), giving the City access to specialty consultants as well, including cost estimators, geotechnical engineers, and surveyors. This nimble quality will get the City of Gardena a consistent, dependable team to execute feasibility studies, sustainability analyses, project budgeting and estimating and design & construction documents.

As with any set of documents, errors can occur. Our approach to this is to attack the problem head-on and come up with solutions to the problem that will limit time and cost to the project. We keep the same people on the project from start to finish, creating project continuity throughout the process, so when a decision is made that causes the error to occur, it is easier to back-track and find out what went wrong. We also carry out quality checks on the work before it leaves the office by personnel that are not directly related to the project. This helps to keep our errors to a minimum and keep our reputation in good standing Project Approach
We begin our projects with a kick-off meeting to introduce the BREEN team (and its consultants) and gather the City of Gardena key stakeholder’s description of the project and suggest an early site visit to see first-hand the key components and critical issues. The BREEN group of in-house Architects and Engineers is specifically chosen based on their knowledge, abilities, and experience with regards to Civic projects and public settings. Our Chief Operating Officer, Des Mahony, will be part of the project team from receiving the RFP, through to close-out. He is a vital resource for contract reviews and helps form our work plan and staffing to best meet the City needs.

Our Architect-in-charge, MEP, Civil and Structural engineers, along with our specialist Landscape Consultant will be our core group to clearly identify the scope of work between disciplines and what roles and responsibilities each have. After that comes the legwork where we further our familiarity with the project area sites. Below is our general vision of workflow and tasks for the array of potential projects that may come up during the on-call contract.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Project Work Plan

1. Programming and Field Investigation
After reviewing and identifying project objectives, we initiate a kick-off meeting with all associated City of Gardena parties to discuss the project. This allows us to prepare the program document and establish the following items:
▪ Site visits with City representatives to familiarize themselves with the project site layout and utilities that may affect the project.
▪ In-depth review of any provided Programming Reports and Geotechnical report, as well as the topographic survey for any new construction or surface parking lot or path of travel. ▪ Outline the project requirements and needs both in narrative and graphic format. ▪ Initial site investigation report with recommendations and proposed criteria and solution(s). ▪ Establish Owner Project Requirements (OPR) and Basis of Design (BOD) documents. ▪ Identify project team and create matrix of task and scope and assign resources and project directory. ▪ Define milestones (SD, DD, CD, Plan Check/Bidding and Construction Admin), deliverable dates, and preliminary budget costs.
▪ Identify project constraints, potential irregularities, unforeseen conditions which may drive selective demolition, other risks and a plan for alternative approaches or solutions.

2. Schematic Design Phase
Having gathered the initial project data and client objectives, our Architectural team will prepare the physical requirements and relationships of all the required building spaces and components, code analysis, calculate total building square footage and establish the project budget, as well as the project schedule and occupancy dates.

Schematic Design deliverables include initial floor plans, building elevations, massing diagrams, 3D models and interior and exterior finishes, materials and colors. We include a complete description of building systems (structural, mechanical, HVAC, plumbing and electrical), and location of all major items of equipment, utility rooms, risers and plant spaces.

3. Design Development Phase
Once the program & SD documents are approved by the City, BREEN starts the Design Development phase and secures the key design elements to meet the program. We will identify key infrastructure that may be affected by the proposed scope of work, i.e., underground and above ground utility conflicts, paving, landscape, Fire Department, power requirements and identify and long-lead time items or regulatory review challenges which may impact schedule and budget.

With these key items, we will initiate regular meetings or talks with the agencies having jurisdiction on the projects to address potential issues with code compliance. We prefer to mitigate any surprises and anticipate the required scope of work early on. This may entail preliminary review processes with Public Works if there are ‘grey’ areas in aspects of the plan reviews. Having early discussions with the regulatory agencies often avoids any major changes on the project.

Communication is one of our core values and we will develop the protocols for chain of command with the City.

Pre-determined design meetings will be held regularly with the project team to keep the progress in-check and will be held virtually on a weekly or bi-weekly basis. Typical milestones with City reviews include 50%DD and 100%DD with fully coordinated drawings are issued for review via PDF file exchange.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com

4. Construction Document Phase
Having all the major disciplines under one roof places BREEN in a unique position. Interoffice collaboration is efficient and real time coordination helps us keep the project on track and everyone talking to each other. It also places a shared responsibility within the team to provide Construction Documents that are in alignment with the City’s budget, schedule, and scope. Project program will be updated to ensure the project meets City budget parameters prior to bidding. BREEN will continue to hold regular weekly or bi-weekly meetings with the project team as well as coordination meetings and designated action items as part of our QA control. Typical milestones with City reviews include 50%CD, 90%CD and 100%CD.

5. Agency Review
Meetings with the City and local utilities (Edison, SoCal Gas Co, Golden State Water and Metropolitan Water Department) early in the process helps ensure a smooth approval process. We view the Agencies as partners in the project and we take an active approach to securing plan approvals and certification through detailed documents and formulating trusting and symbiotic relationships. We have extensive experience in submitting projects to Public Works Divisions and local city AHJs for plan check and agency approvals.

6. Bidding/Award
Our philosophy once the project goes into bidding is to respond quickly to bidders’ questions and be readily available to assist the City in issuing revised documents and addendums. Holding pre-bid conferences and thorough site visits is also recommended to engage bidders and have responsive, competitive bids.

7. Construction Phase
Time is always a key factor in any project, and we are aware of the importance of the project to be on schedule and work with timelines. Once the project goes into construction, we make this our priority to resolve any questions or conflicts and respond to any RFI’s quickly.

Our core group, being familiar with the project scope at the start, will be involved in reviewing and approving submittals and shop drawings, responding to RFI’s and performing the site observation visits. We also believe in partnering with all parties, the project manager, general contractor, City inspector, and establish a team player / non-adversarial approach beginning at the pre-construction meeting.

We also believe in the ZPL attitude, zero punch list, so that the project is completed in a timely manner. This is a win-win for all parties, and it creates a great project experience for everyone.

8. Project Closeout
We endeavor to update project closeout documents regularly throughout the project. We keep our original CAD files up to date to include any revisions and RFI responses so preparation of Record Drawings at the end of the project can easily be done.

We will also review the as built and handover documentation as prepared by the contractor (including warranties, testing and balance reports, maintenance manuals and spare parts) to ensure the City is provided with a comprehensive set of documents at the end of every project.

9. Post Handover
We are available to service our clients long after the project is complete, helping with any operational issues or assisting with moves and changes that may be required.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Key Personnel
The following is a summary of our key personnel and department structures within BREEN. Many of the leaders have been with the firm for a long time and bring a steady hand at guiding projects through the various stages of design.

The executive team of Paul Breen and Des Mahony are hands-on involved with the projects that come through our doors. Both are licensed professionals and have their stamps on the majority of MEP drawings that we produce. Other licensed team leaders also stamp and review drawings that that leave the office and therefore have a very keen interest in making sure the jobs are done correctly, meet code requirements and executed to our high standards.

Department Structures
Management Team
Paul Breen, P.E., QCxP (Owner and CEO) and Des Mahony, P.E. (Snr Vice President and COO) along with our Chief Financial Officer tend to handle the general day to day business operations and key decisions of the firm as well as keeping an active involvement with most projects that come through the doors.

Both Paul and Des come from a contracting background and have many years of practical design experience in mechanical and electrical systems across hundreds of projects between them. They are responsible for mentoring younger staff, for checking technical correctness of the designs, for making sure the designs meet our high standards and both have their stamps on the MEP drawings.

Paul Breen - California professional license number M32852 Des Mahony - California professional license number E20642 Architecture:

Celina Garcia, AIA, heads up our Architecture team. She is a very experienced, hands-on design professional with a long history of working on civic, educational and institutional building projects. Celina has a strong working knowledge of the various building codes and wraps her arms around every project that she is involved with.

Celina has a team of Job Captains, designers and CAD drafters under her watch and is an inspirational leader to all her team.

Celina Garcia - California professional license number C32852

SECTION C

KEY PERSONNEL AND EXPERIENCE

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Mechanical, Electrical and Plumbing Engineering
Andrew (Andy) Beggs, P.E. manages the Mechanical, Electrical and Plumbing (MEP) Department and will be responsible for the timely delivery of all our MEP projects. Andy has a long history of leading teams, having worked for large corporations specializing in the design of complex controls systems. Andy is also a licensed Mechanical Engineer and is personally involved in Business Development as well as designing complex HVAC systems and advising clients on the best energy saving solutions for their buildings.

Andy is assisted by the following individual department heads: Russell (Russ) Johnson (Mechanical Engineering), Salvador (Sal) Gutierrez, E.I.T. (Electrical Engineering), and Joper Tupas, P.E. (Plumbing Engineering). All these long-term staff members have extensive experience in the design of complex buildings and systems for a wide variety of building types, and each one manages a team of designers and drafters under their leadership.

MEP designs can be done in AutoCAD 2D drafting or in Revit 3D BIM modelling.

Andrew Beggs - California professional license number M29259 Joper Tupas - California professional license number M35317 Civil Engineering
Evan Fernandez is our Civil Engineering department head. He has worked his way up the ladder within the firm, from intern to now leading the department. Evan is experienced in building related Civil design work, including grading, path of travel, underground utilities, stormwater management and Low Impact Development (LID) design. Evan manages a team of designers and CAD drafters for all our Civil related projects.

Structural Engineering
Our Structural Engineering department is headed up by David Lee, S.E., P.E. David has many years of designing structures using wood, steel and concrete materials, and preparing complex structural analysis calculations for California’s unique earthquake prone environment. Some of Davids projects vary in size from designing complete buildings and structures, to preparing equipment anchorage details for the secure fastening of MEP related equipment. David’s team include senior designer / job captain, junior designer and CAD drafters.

David Lee - California professional license number C70897 & S5881 Statement of Non-Disciplinary Action
As requested in the RFQ documents, we confirm that there are no disciplinary actions either pending, or presently against any of the Architects and Engineers mentioned above that are in responsible charge of projects.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Key Personnel Bios
Paul Breen, P.E., QCxP
Owner / CEO
Mechanical Engineer
Paul provides mechanical and plumbing technical
oversight to the projects and will be involved with any commissioning services that are required.

Desmond (Des) Mahony, P.E.

COO
Senior Electrical Engineer
Des is the designated Client Manager and will prepare
fee proposals, agreements and will be point of contact
for the City. Des is also electrical Engineer of Record.

Celina Garcia, A.I.A.

Architectural Department Head
Celina manages our architectural design services
(Architect of Record) and leads the architect team on all design related issues.

Andrew (Andy) Beggs, P.E.

Director of MEP Engineering
Andy provides technical direction and management of
all MEP disciplines and oversees the quality assurance
process for all projects under his direction.

Russell (Russ) Johnson
Director of Mechanical Engineering
Russ provides technical direction and leads the
mechanical engineering department. His strong point is
designing solutions to complex air conditioning systems.

Salvador (Sal) Gutierrez
Director of Electrical Engineering
Sal heads up the electrical engineering team in
providing design services for lighting, power distribution, building electrification and net zero designs.

Joper Tupas, P.E.

Director of Plumbing Engineering
Joper leads the plumbing and fire protection design
team and is responsible for special systems design such as CNG, LNG and medical gases.

Evan Fernandez
Director of Civil Engineering
Evan provides civil engineering design services and
oversees the quality assurance process for all civil
related projects. Evan has extensive knowledge in
grading, LID and Path of Travel solutions.

David Lee, S.E.

Director of Structural Engineer
David leads our structural engineering design services
team (Engineer of Record) and oversee the quality
assurance process for all structural projects.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Paul Breen, P.E., QCxP
Owner / CEO
Dace Dabols-Reimanis
CFO
Des Mahony, P.E.

Vice President / COO

SENIOR MANAGEMENT
Celina Garcia, A.I.A.

Head of Architecture
May Enriquez
Job Captain

ARCHITECTURE
Anthony Benavidez
Job Captain
MEP
Andrew Beggs, P.E.

Director of MEP
Russ Johnson
Director of Mechanical
Engineering
Salvador Gutierrez
Director of Electrical
Engineering
Joper Tupas, P.E.

Director of Plumbing
Engineering

STRUCTURAL
David Lee, S.E.

Director of Structural
Engineering
Evan Fernandez
Director of Civil
Engineering
CIVIL
Jeff Woo Kim, PLA, ASLA
Principal,
Cornerstone Studios

LANDSCAPE

ARCHITECTURE

SECTION D

ORGANIZATION CHART

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Project Examples – City of Torrance
Torrance Police Department
UPS Replacement / Upgrade
This complex project involved the replacement and upgrade of the existing Uninterruptible Power Supply system serving Torrance police critical call center and mission critical operations.

BREEN carried out on-site surveys to document the existing conditions and electrical circuit arrangement, prepared easy to read Construction Documents that outline the work needed to replace the equipment, including a step-by-step process that was needed to ensure down-time was kept to a minimum.

BREEN worked in partnership with the City engineers, the contractor and the stakeholders at the Police Department to ensure the work was well planned and executed without any hiccups.

Madrona Marsh Nature Center
HVAC Equipment Design
BREEN provided Electrical and Mechanical construction documents for the design of new HVAC equipment and electrical equipment connections for the Nature Reserve Center.

Greenwood Park
New Fire / Voice Alarm System
BREEN designed a new / replacement fire alarm system for the previous school buildings (now used as preschool / day care center).

The scope of work included detailed survey of all the building areas and design of the new system that included smoke and heat detectors, voice alarm speakers and control panel that allows for voice commands to be broadcast over the system.

City of Torrance
Temporary Shelters
BREEN worked with the City engineers to design the electrical distribution system that powers the accommodation units for those in need of shelter.

Torrance Unified School District
Modernization Projects 2009-2011
BREEN provided various MEP, Civil and Structural Engineering services as a sub-consultant for multiple school upgrades across the City.

Schools included Bert Lynn MS, Calle Mayor MS, Seaside ES, South High, Walteria ES and Wood ES.

SECTION E

SIMILAR PROJECTS AND EXPERIENCE

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Project Examples – Schools and Colleges
BREEN has been involved with California school districts since 2000. Our first CA school district client was Los Angeles Community College District and since then, we have built our reputation by providing excellent and responsive services. We work together to create holistic solutions for educational institutions to deliver creative and functional learning environments. We have led scores of projects through the DSA approval process, LEED accreditation, as well as delivering several award-winning facilities.

Community Colleges:
• Cerritos Community College District – Cerritos College • Chaffey Community College District – Chaffey College
• Desert Community College District – College of the Desert • Los Angeles Community College District
- West LA College
- LA Pierce College
- LA Trade-Tech College
- LA Valley College
- LA South West College
• Mt. San Antonio Community College District – Mt. San Antonio College • Pasadena Area Community College District – Pasadena City College • West Hills Community College District – West Hills College Lemoore • San Diego Community College District
Universities:
• University of California, Riverside
• California State University, Long Beach
• California State University, San Marcos
• California State University, Channel Islands
• University of Southern California
School Districts:
• Azusa Unified School District
• Beverly Hills Unified School District
• Glendale Unified School District
• Inglewood Unified School District
• Lawndale Elementary School District
• Lennox School District
• Little Lake City School District
• Long Beach Unified School District
• Los Angeles Unified School District
• Los Nietos School District
• Lynwood Unified School District
• Mountain View Schol District
• Reef Sunset Unified School District
• Santa Monica-Malibu Unified School District
• Torrance Unified School District
• Whittier City School District
• William S. Hart Union High School District

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Project Examples – Lawndale Elementary School District
Lawndale Elementary School District (LESD)
Will Rogers Middle School - Administration Buildings (Ongoing) Project Fees: Planning Fee: $16,000, Design Fee: $216,000, CA Fee: $43,200 Project Timeline: March 2021 – Present. Completion Due Dec 2024 Contact: Gretchen Janson, Ed.D - Deputy Superintendent of Business Services, (310) 973-1300 ext. 50026 Contractor: G2K Contracting Inc.

Architect of Record: Celina Garcia, AIA
As part of our On-Call agreement with LESD, BREEN was awarded the contract design the expansion and upgrade of the main Administration Buildings J and K at the Will Rogers Middle School. Established in 1949 the Administration Buildings were due for improvements and realignment. Providing a safe, secure and healthy environment for the students and staff is a priority that the District is committed in delivering to its community.

The buildings’ semi-circular shaped layout provides a dynamic layout in its site context, but now has limited space and no longer meets the school’s current needs. BREEN provided original Architectural programming and space planning for the existing Administration Buildings J and K. The work involved evaluating the existing layout of two buildings, assessing current FF&E requirements, meetings with the district, school principal and other stakeholders, and proposed solutions to meet the school’s current and future needs.

In the programming and space planning report, Building J is expanded to include student-teacher-counselor oriented spaces, emotional wellness, dining and work functions, health care team, a larger conference room and more adequate reception and secretarial space, remodeled teachers’ lounge will and more organized teacher workspace. The scheme also takes advantage of underutilized outdoor space between for a new outdoor lounge.

Building K is expanded to become better equipped with increased lobby circulation, clerical space, redesigned physical health and nurse facilities, additional record storage, restrooms (public and private), senior administrator proximity, additional meeting space and improved campus sight lines for the Principal and Assistant Principal.

After the District approved the original Planning Design phase of the project, BREEN was further awarded the contract to prepare Construction Documents and design the expansion of Administration Buildings J & K. The concentric plan around the internal courtyard has established itself as a character-defining feature of the campus and our design enhances the original plaza space allowing for the radius walls to shift toward the street frontage, modifying and enhancing landscape, hardscape, student safety, circulation, parking, accessibility, public right-of-way and a fresh front facade.

As part of our scope, BREEN carried out extensive site surveys to determine the original field conditions, create as-built drawings and verify as-built information for MEP systems and structural elements as possible. We requested the school to do selective demolition to identify the existing structural system and components to allow us to properly address the addition, and design the structure accordingly.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com BREEN is providing Architectural, Civil, Structural, Mechanical, Electrical, Plumbing and Fire Protection Engineering services for the project using our in-house staff.

The project received DSA approval and is now in construction, with completion due end 2024

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Lawndale Elementary School District
Kit Carson Elementary School - Playground Shade Structure and Equipment Replacement (DSA) Project Fees: Total Design Fee: $22,000,
Construction Value: $460,000
Contact Person: Gretchen Janson, Ed.D - Dpty Superintendent of Business Services, (310) 973-1300 ex.50026 Architect of Record: Celina Garcia, AIA
As part of our on-call Architect services, the project comprises the upgrades to two playground areas requiring, the removal of one (1) existing playground equipment system including safety surface, and the installation of new playground equipment system with poured in place safety surface in the existing play yard area, as well as adding a DSA pre-checked double shade canopy. The scope of work includes related ADA upgrades and new subsurface drainage and piping system.

Lawndale Elementary School District
William Anderson Elementary School - Playground Repairs and Replacement (DSA) Project Fees: Design Fee: $11,000, CA Fee: $2,200
Contact Person: Gretchen Janson, Ed.D - Dpty Superintendent of Business Services, (310) 973-1300 ex.50026 Architect of Record: Celina Garcia, AIA
As part of our on-call Architect services, the project consists of three playground areas of varying shapes and play equipment. Our scope included the removal and replacement of existing playground safety surface in existing configuration and designing grading for new safety surfaces, connecting drainage to storm water piping. BREEN coordinated with play equipment vendor and obtained DSA approvals. Our team also provided in-house Civil engineering services for drainage and re-grading for ADA path of travel.

Lawndale Elementary School District
Lawndale Wellness Center (Completed December 2023)
Project Fees: Design Fee: $48,000, CA Fee: $9,600
Contact Person: Gretchen Janson, Ed.D - Dpty Superintendent of Business Services, (310) 973-1300 ex.50026 Architect of Record: Celina Garcia, AIA
As part of our on-call Architect services, the project consists of a new modular building Community Center with on-site building and amenities. The building includes multi-purpose learning room, offices, reception, prep area, and restrooms with an extended overhang and outdoor patio space. The project also includes bicycle parking, new entry gates, upgraded path of travel, bioswale and landscaping.

BREEN provided in-house Architectural, Civil, Plumbing and Electrical services, biddable construction documents, DSA approval and Construction Administration services.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Lawndale Elementary School District
District Office Maintenance Shop - Stand-By Generator (Completed 2024) Project Fees: Design Fee: $17,500, CA Fee: $ 3,500
Contact Person: Gretchen Janson, Ed.D - Dpty Superintendent of Business Services, (310) 973-1300 ex50026 Architect of Record: Celina Garcia, AIA
The project comprises the installation of a new emergency power generator to provide backup power to the existing Main Distribution Frame / Data Center room and the walk-in cold storage room, both located within the school district office warehouse.

BREEN provided in-house Architectural and Electrical Engineering services, biddable construction documents, DSA approval and Construction Administration services.

Project Examples – LACCD
Los Angeles Community College District (LACCD)
Biofiltration Project – Football Field (West Los Angeles College) (Ongoing) Project Fees: Design Fee: $81,000, Bid/Award/CA/As-Built Fee: $24,300 Project Budget: $1,100,000
Contact Person: David Bautista, College Project Director (WLAC): [email protected] Architect of Record: Celina Garcia, AIA
The Football Field Biofiltration Project at the West Los Angeles College campus is part of a campus wide storm water facility upgrades to comply with the requirements of the State Water Resources Control Board under the future Small MS4 Permit. This consists of designing a bio retention/bio filtration area that can accommodate the storm water discharge from the adjacent parking and football grandstand area. This resulted in a combined total of 11,600 square feet of biofiltration areas to mitigate storm water volume from the 1.7-acre site. The project also included designing for a 25-year storm event prior to discharging to offsite storm drain system that will eventually flow out to Ballona Creek.

Architectural scope covered design elements that would provide safety to pedestrian access, addressing affected stairs and ramps adjacent to the bioswale area and submission to DSA for review and approval.

Our in-house Civil covered the design of the bioswale area. The project is currently in DSA review.

Our Low Voltage team added the design of infrastructure for 4 proposed emergency Blue phones for the project, including routing exterior conduits for the connection to the district network through the MDF/IDF and relocation of network equipment.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Los Angeles Community College District (LACCD)
Biofiltration Project – Northwest Area (West Los Angeles College) (Ongoing) Project Fees: Total Design Fee: $140,000, Bid/Award/CA/As-Built Fee: $42,000 Project Budget: $2,665,000
Contact Person: David Bautista, College Project Director (WLAC): [email protected] Architect of Record: Celina Garcia, AIA
The Northwest Drainage Area Biofiltration Project within the West LA College campus is part of a campus wide storm water facility upgrades to comply with the requirements of the State Water Resources Control Board under the future Small MS4 Permit. The project consists of two separate biofiltration areas to mitigate the stormwater from the existing PE Building and impervious PE parking lots.

The 4.4-acre site involves removal of overflow parking spaces and re-grading to construct the combined total of 12,000 square feet of biofiltration areas. Approx 400 linear feet of new storm drainpipes will also be constructed to convey the treated storm water offsite.

Architectural scope covered the revised parking design layout, site elements that would provide safety to pedestrian access, address affected path of travel access, signage, and submission to DSA for review and approval. Our Civil team designed of the bioswale area, re-grading and related utilities. The project is currently in DSA review.

Los Angeles Community College District (LACCD)
Soccer Field Basin Dry Well Project (WLAC)
Project Fees: Design Fee: $51,000Bid/Award/CA/As-Built Fee: $15,300 Construction Value: $1M
Contact Person: David Bautista, College Project Director (WLAC): [email protected] Dean J. Felton, Director of College Facilities, [email protected] Architect of Record: Celina Garcia, AIA
BREEN was retained for the Soccer Field Basin Dry Well Project which will utilize series of deep dry well systems as an enhancement to the existing soccer field stormwater detention basin as with the integration of dry wells stormwater and dry-weather runoff will be infiltrated into the ground.

The Soccer Field Basin Dry Well Project consists of integrating six (6) new dry wells into the western side of the existing soccer field and area just to the northwest of the soccer field behind the baseball field fence.

The purpose of the dry wells is to capture and infiltrate stormwater runoff from half of WLAC campus. The drainage area of the project consists of approximately 36 acres of the WLAC campus. The completed project will provide stormwater mitigation and compliance under the future Small MS4 Permit for nearly half of the WLAC campus.

BREEN conducted Architect of Record duties for the project, coordinating site details, access and DSA applications. The project is currently in DSA review.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Project Examples – LAUSD
Los Angeles Unified School District
Woodlake Elementary School (Paving, Greening and Path of Travel Upgrades – Woodland Hills, CA (2021) Project Fees: Design Fee: $271,106, CA Fee: $45,000
Project Construction Cost: $5,199,000
Contact Person: Hao To, P.E., LEED AP (LAUSD) (310) 991-8312 Architect of Record: Celina Garcia, AIA
The project scope consisted of campus wide replacement of damaged pavement in the playground areas and providing site drainage to comply with LA County LID requirements. Incidental to the project are ADA site upgrades, parking repairs and remodel of the restroom building.

BREEN provided Architectural, Civil, Structural, Electrical and Plumbing design services, with coordination of Landscape Architect that included the playground design in which ‘cool’ pavement coating was used to mitigate urban heat island effect and provide a comfortable environment for the students.

Los Angeles Unified School District
Linda Marquez High School – CTEIG (2021)
Contact Person: Anne Tait/ [email protected]
Total Design Fee: $36,604
CA Fee & As-Built: $7,320.74
Architect of Record: Celina Garcia, AIA
BREEN provided Architecture, Mechanical and Electrical engineering design to convert a general lab/prep classroom to accommodate spectrometer equipment. The design includes modifications to the existing casework to fit spectrometer equipment, electrical and data upgrades and related venting requirements.

We coordinated closely with LAUSD’s design manager and equipment vendors for the liquid and gas spectrometer equipment. Once the utility requirements were defined, we surveyed the current infrastructure by reviewing as-builts and multiple visits to the site.

Team meetings were held to identify conflicts and potential issues were brought up to the District for clarification and direction. Project was reviewed to also comply with LAUSD’s design guidelines.

The District utilized Bluebeam for project review and coordination with BREEN during the design process until all items were resolved. Project construction cost was budgeted at $100K such that it was determined by LAUSD to be a non-DSA project.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Los Angeles Unified School District (LAUSD)
Palisades Charter HS - Underground Boiler Piping Replacement (Completed 2023) Project Fees: $173,352.54
Project Construction Cost: Est. in-house cost $1M
Project Site Change Order (amount and percentage to original contract cost): Unknown Contact Person: Bumi L. Kristen, Architect, LEED AP: [email protected] / 626.390.4806 Project Timeline: April 2018 – December 2022
Architect of Record: Celina Garcia, AIA
This scheduled maintenance project consisting of replacement of underground utility piping for heating hot water, natural gas, domestic potable water and the installation of chilled water piping infrastructure for future campus cooling. The primary issue with the aging installation was the underground hot water piping network springing leaks on a regular basis, resulting in the heating system being shut down to carry out repairs. BREEN was tasked by LAUSD to design a replacement system that will avoid unnecessary and unscheduled shutdowns every time the system needed repairs.

We had multiple meetings with facilities engineers, project managers and school staff and performed site inspections and surveys to determine the existing field conditions. We provided LAUSD with our recommendations and site investigation report outlining the different approaches and possible solutions to the problem. The district agreed with our recommendation to keep with a centralized system and install new underground piping throughout for heating hot water, cold water and gas. We also recommended installing additional flow and return piping for future campus cooling, fed from a future chiller located in the corner of the campus. Each building was fed with a new gas line to an equipment room, allowing the district to switch to a decentralized heating system if they wish to in the future.

Our Architectural team lead the effort and coordinated our Civil, Structural, Mechanical, Electrical, Plumbing and Controls Systems Engineering services to fully document the design to decommission the existing piping and system components and design for new piping and equipment. Pipe routes were checked in the field to avoid known obstacles and coordinated across all disciplines. Clear engineering details, pipe routing, trench details, equipment anchorage, means of connection to each building and material selection were documented on the contract documents. We met with LAUSD stakeholders and our Construction Documents package was presented to the owner and their review team and after addressing their comments all disciplines were coordinated seamlessly prior to the documents being released for bid.

The final solution resulted in the phased replacement of old steel piping with heat-fused polypropylene piping that is insulative and corrosion-free. BREEN also proposed the use of granular insulation in lieu of conventional piping insulation to eliminate the need for expansion loops which causes potential leaks in the piping system long term.

BREEN provided Construction Administration support duties throughout the course of construction.

Numerous issues were found as the contractor removed the original piping system, and several of our inhouse engineering team visited site to resolve the issues as they arose.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture – On Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Project Examples – Residential
Mechanical and Electrical engineers for The Ferrante
Apartments in Los Angeles. This 1200 unit apartment building is about to start Phase 3 of its construction program. The first 2 phases comprising approx. 800 units are completed and occupied. BREEN designed the extensive parking garage
ventilation system to remove the main distribution ducting, replacing it with a jet fan solution. We prepared the
Computational Fluid Dynamic models to prove our design med code requirements and achieved the same results, saving the owner a considerable amount of time and money.

Mechanical, Electrical, Plumbing and Civil engineers for the Rose Avenue Apartments in Venice. This 35 unit, LEED
Platinum affordable housing project was recently competed for a local housing provider.

The first floor includes community rooms, support areas, administration spaces and offices for the housing provider.

Mechanical, Electrical and Plumbing design for the new mixed-use development at 219 Avenue I, Redondo Beach. The project was completed in 2020 and designed by local Manhattan Beach architect Louie Tomaro. The project comprises exquisitely crafted 12 townhomes and single level collection residences that emphasize indoor-outdoor living. In addition, the building offers approximately 5800 Sq-Ft of commercial office and retail space.

BREEN provided full service Architectural, Civil, Structural and MEP engineering services for this new, mixed use, market rate development at 336 W 7th Street, San Pedro. The building has 34 apartment units of various sizes, commercial space for office and restaurant use, below grade parking and roof terraces.

The building was completed in 2023.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com References
The following references are for existing clients that we have provided work for over the last 5 years.

Nina Schroeder - Senior Business Manager - General Services Department City of Torrance
3350 Civic Center Drive, Suite 201
Torrance CA 90503
310.781.7151
[email protected]
BREEN is currently providing engineering services to the City of Torrance on an as needed basis. Projects include new fire alarm replacement for educational / daycare facility, mission critical UPS replacement for Torrance PD, new HVAC for the Madrona Marsh Nature Center and design of electrical services for the temporary housing shelter project. BREEN has just been added to the City’s pre-approved list of firms for on-call Architecture and Engineering services.

Gilbert M. Marquez, P.E.- City Engineer
City of Carson
701 E. Carson St.

Carson, CA 90745
310.952.1700 Ext. 1813
[email protected]
BREEN has a current on-call Architecture and Engineering services agreement with the City of Carson for as needed project work. We are currently working on the design of a new Transit Center at the Dominguez Hills University Campus with the City engineers as well as landscape improvements for city street medians.

SECTION F

REFERENCES

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Karla Bertran - Director Maintenance and Operations
Lawndale Elementary School District
310.973.1300 Ext. 50098
[email protected]
BREEN has a current on-call Architecture and Engineering services agreement with Lawndale Elementary School District and has completed several projects with the District including playground improvements, new Wellness Center and the design of the new Administration Building at Will Rogers Elementary School, which is currently in construction, with completion due at the end of 2024.

Mike Soutar – Principal
Architects MSP
3575 Long Beach Blvd, Long Beach, CA 90807
562.427.5007
[email protected]
BREEN has provided mechanical, electrical, plumbing, civil and structural engineering services on dozens of projects with Architects MSP for over 12 years. Projects include public and private school upgrades, modernization, utility upgrades, fire alarm replacements, HVAC upgrades, new construction, playing fields, ADA path of travel.

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com Proposed Fees - Standard Hourly Rates for 2024
Our project hourly rates for projects where lump sum basis contract has not been agreed or where additional services are required, will be as follows. Unless otherwise stated, these shall be maintained throughout the term of the contract.

Personnel Billing Rate
Principal $300/hr
Department Head $250/hr
Senior Architect / Engineer $225/hr
Architect / Engineer $200/hr
Job Captain / Project Manager $175/hr
Architectural / Engineering Designer $150/hr
Revit Drafter $140/hr
Junior Architect / Designer $135/hr
CAD Drafter $120/hr
Project Assistant / Coordinator $100/hr
Clerical $90/hr
Reimbursable expenses shall be billed on the basis of cost plus 15%, unless prepaid by Client, for items such as the following:
▪ All sub consultants.
▪ Expenses incurred for plotting and printing for all drawings except for in house use. ▪ Fees paid for securing approvals of documents prepared by BEI, and its consultants, by authorities having jurisdiction over the Project. (Plan Check Fees) ▪ Fees and expenses for special consultants not included in the Scope of Work and for other services and data furnished on behalf of theClient.
▪ Expenses for express mail, delivery charges, reproduction of construction documents and technical reports.
▪ All travel and travel related expenses outside of Los Angeles and Orange Counties.

All compensation for professional services earned and reimbursable expenses incurred shall be due and payable monthly upon presentation of invoices. Client concurs that time is of the essence with respect to payment of these invoices, and that timely payment is a material part of the consideration of this Agreement.

SECTION G

FEE SCHEDULE

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 City of Gardena – Public Works Department
Architecture and Landscape Architecture - On-Call Design Services Statement of Qualifications
BREEN Design Group
3825 Del Amo Blvd., Torrance, CA 90503 ● (310) 464-8404 ● www.breendesign.com The following Resumes of key staff are included for reference.

Paul Breen, P.E., QCxP – Owner / Chief Executive Officer Desmond (Des) Mahony, P.E. – Chief Operating Officer
Celina Gacia, A.I.A. – Head of Architecture Department
May Enriquez – Architectural Job Captain
Anthony Benavidez – Architectural Job Captain
Andrew (Andy) Beggs, P.E. – Director of MEP Engineering Russell (Russ) Johnson – Director of Mechanical Engineering Salvador (Sal) Gutierrez – Director of Electrical Engineering Joper Tupas, P.E. – Director of Plumbing Engineering
Evan Fernandez – Director of Civil Engineering
David Lee, S.E. – Director of Structural Engineering
Jeff Woo Kim – Principal, Cornerstone Studios
Don Wilson – Principal, Cornerstone Studios

SECTION H

RESUMES

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Paul A. Breen, P.E., C.E.M., LEED AP, BD+C, QCxP, CPD
President & CEO
[email protected] | www.breendesign.com
310-464-840
Paul is a licensed Mechanical Engineer with over 30 years of professional experience. Paul originally worked as a plumbing contractor in London, England where he learned his trade and transitioned into an engineering leader, holding several professional mechanical engineering positions before relocating to the United States for career opportunities in 1992. He founded P.A. Breen Associates in 1997 and in 2004 the company changed its name to BREEN Engineering, Inc.

In 2017, an Architectural department completed the company’s transition to a full A/E Firm, BREEN Design Group in 2022.

Paul has a hands-on client-centric approach to the projects in the office, bringing leadership and technical knowledge in both plumbing and mechanical engineering. Paul has worked on many projects across the United States, bringing value and experience from the start of design, through to final completion.

Project Experience
City of Roseville: Shop Retrofits for CNG Vehicles, Roseville, CA City of San Mateo: Vehicle Maintenance Facility CNG Retrofit, San Mateo, CA Chimbole Cultural Center: New Build, City of Palmdale, CA Hilton Garden Inn: MEP Property Condition Assessment, Fremont, CA Seattle Airport Marriott: Boiler Assessment, Seattle, WA Villa Florence Hotel: MEP Assessment, San Francisco, CA Villa Florence Retail Space: MEP Assessment, San Francisco, CA Fort MacArthur Building 403 Community Center: Seismic Strengthening, San Pedro, CA
Customs and Border Protection/USPS IMF: Tenant Improvement, Torrance, CA P612 Hangar 34 Point Mugu Naval Base: Fire Sprinkler, Point Mugu, CA FORT MacArthur: Dorm Building 33 Renovation, San Pedro, CA Los Angeles Air Force Base : Buildings 270-272, El Segundo, CA LAUSD: Linda Marquez High School: Remodel, Los Angeles, CA Torrance Unified School District: Multiple School Site Upgrades, Torrance, CA Glendale Unified School District: Multiple School Site Upgrades, Glendale, CA Chadwick School Center: Renovation and New Build, Palos Verdes, CA Webster Elementary School: Fire Alarm Upgrade, Malibu, CA Fenton Primary School: New Charter School, Glendale, CA Jordan Downs Phase 2 & 3: New Affordable, Los Angeles, CA Rosa de Castilla Apartments: New Multi Family Development, Los Angeles, CA Education
Diploma, Building Services (Mechanical)
Southwark University, London, UK
Professional Registration
Mechanical Engineer,
State of California, #M30533
Mechanical Engineer,
State of Nevada, # 029486
Qualified Commissioning Process
Provider (QCxP)

LEED AP
Certified Energy Manager (CEM)
Certified Plumbing Designer (CPD)
Professional Affiliations
Member ASHRAE
Experience
BREEN Design Group, Torrance, CA
CEO/President, 1997 to Present
Brown & Holland LLC, Los Angeles, CA
Owner/Partner and Chief Operating
Officer, 1996 - 1997
Russell A. Holland & Co,
Los Angeles, CA
Vice President: 1995 - 1996
Frederik, Russell, Brown & Associates,
Encino, CA
Senior Design Engineer: 1992 - 1995
Rosser & Russell Building Services,
London, England
Design Engineer: 1989

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Des Mahony, P.E., LEED AP
COO / Vice President
[email protected] | www.breendesign.com
310-464-8404
Des joined BREEN Design Group in 2008 and has over 30 years of experience in consulting engineering for a variety of complex project types including residential, healthcare, commercial office, retail, hospitality, restaurant, industrial, federal government facilities, education and high-rise structures.

Most recent experience includes numerous residential projects in and around southern California, especially LEED and Green Point Rated apartments for low income, affordable and market rate living. Other residential projects include student accommodation, high-end condominiums, accessory dwelling units and single family homes. Des was recently promoted to COO at BREEN and is the licensed electrical engineer for all of the projects that pass through our doors. He has a hands-on approach, leading projects from the kick-off meeting, through to final handover. He mentors, trains and encourages staff at all levels and is responsible for the timely execution of projects in the office.

Project Experience
Torrance Airport: New Emergency Generator, City of Torrance, CA Torrance Bus Wash: New Electrical Service, City of Torrance, CA Torrance Police Department: Replacement UPS, City of Torrance, CA Torrance Unified School District: Multiple School Site Upgrades, Torrance, CA Torrance Fleet Garage CNG Upgrade, City of Torrance, CA Torrance Transit Garage CNG Upgrade, City of Torrance, CA Greenwood Park: Fire Alarm Design, City of Torrance, CA Temporary Shelters: Electrical Design, City of Torrance, CA City of Roseville: Shop Retrofits for CNG Vehicles, Roseville, CA City of San Mateo: Vehicle Maintenance Facility CNG Retrofit, San Mateo, CA Bellflower Public Works Office Renovation, Bellflower, CA City of San Diego: CNG Fueling Station, City of San Diego, CA City of San Mateo: CNG Vehicle Maintenance Facility, San Mateo, CA City of San Fernando: San Fernando Yard CNG Fueling Station, San Fernando, CA City of Turlock: CNG Slow Fill Station Upgrade, Turlock, CA Los Angeles School District: Multiple School Site Upgrades, Los Angeles, CA Education
BEng., (Honors), Energy Engineering
South Bank University, London, 1996
BSc., Building Services Engineering,
Electrical
South Bank University, London, 1994
Professional Registration
Electrical Engineer, State of California
#E20642
Electrical Engineer, State of Nevada
#029409
Electrical Engineer, State of Arizona
#76223
Professional Affiliations
Member ASHRAE
Experience
BREEN Design Group, Torrance, CA
COO, August 2022 to Present
Vice President, 2017 to Present
Director of Building Systems,
2010 to Present
Director of Electrical Engineering,
2008 - 2010
Mahony Consulting Ltd., Wellington,
New Zealand - Owner/ Director,
2006 - 2008
Hyper Consulting Middle East, Dubai
Senior Project Engineer, 2004 - 2006
Beca, Wellington, New Zealand
Senior Design Engineer, 2001 - 2004

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Celina Garcia, A.I.A.

Director of Architecture
[email protected]| www.breendesign.com
310-464-8404
Celina is a licensed architect with 16 years of experience performing as project manager and later on as technical project architect. She is best known for her educational facility planning and design, but since joining BREEN in 2017, she has widened her architectural expertise in numerous small to large-scale mixed-use, commercial and multi-family residential project types. Celina is wellversed in the regulatory process with local agencies and the Division of the State Architect. Her commitment to serving our client’s design goals is reflected by her hands-on and highly detailed approach to projects, from early planning and design concept, construction documents through construction. Celina spearheads BREEN’s quality control and quality assurance program and is a leader when it comes to coordinating consulting engineers of all disciplines. She strives to provide practical yet creative solutions with care and dedication in order to deliver a successful project for our clients and community stakeholders.

Project Experience
City of Roseville: Shop Retrofits for CNG Vehicles, Roseville, CA City of San Mateo: Vehicle Maintenance Facility CNG Retrofit, San Mateo, CA City of Anaheim: Maintenance Facility CNG Retrofit, Anaheim, CA San Pedro Mixed Use Apartments: New Build, San Pedro, CA City of Torrance: Transit Garage CNG Upgrade, Torrance, CA City of Banning: CNG Facility Upgrade, Banning, CA
City of Carson: Carson Circuit - Victoria Regional Transit Center, Carson, CA City of Carson Circuit: City Streetscape Master Plan, Carson, CA 4325 S. Main Street: New Affordable Housing, Los Angeles, CA 5215 Figueroa Residences: 40-Unit Modular Housing, Los Angeles, CA 10816 & 10820 S. Avalon: New Affordable Housing, Los Angeles, CA 11160 Hindry: Tenant Improvement for Groundwater Treatment System, Los Angeles, CA
LACCD WLAC Biofiltration Project Football Field & Northwest Area, Los Angeles, CA
LACCD WLAC Soccer Field Basin Dry Well Project, Los Angeles, CA LAUSD Woodlake ES: Paving, Greening & Path of Travel Upgrade, Woodland Hills, CA
LAUSD Pacific Palisades Charter - High School Boiler UG Piping Replacement Pacific Palisades, CA
LESD Lawndale Wellness Center (DSA), Lawndale, CA
LESD Kit Carson: Playground Shade Structure & Equipment Replacement (DSA), Lawndale, CA
LESD Rogers MS: Administration Space Planning & Expansion (DSA), Lawndale, CA
Education
B.S. Architecture, 1993
University of Santo Tomas, Manila,
Philippines
Professional Registration
Registered Architect,
State of California, #C32852
Experience
BREEN Design Group, Torrance, CA
Director of Architecture,
2019 to Present
Project Architect/Project Manager,
January 2017 - 2018
AP Architects, Bakersfield, CA
Project Manager, 2005 - 2016
Addington Partnership
(dba AP Architects)
Designer/Drafter, 2002 - 2005

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 May Enriquez
Job Captain
[email protected]| www.breendesign.com
310-464-8404
Education
(AA in Interior Design Equivalent in US)
Philippine School of Interior Design,
1993
Experience
BREEN Design Group Inc., Torrance,
Architectural Designer and Job Captain
January 2017 - present
AP Architects, Bakersfield, CA
Interior Designer (uncertified),
2003 - 2016
May has played a key role in Breen’s Architectural Department since 2017. Her role includes design schemes and layouts, assist in developing DDs and CDs, material specification and contract administration support. She previously worked on WHCCD (West Hills Coalinga and Lemoore), Barstow CCD and KCCD projects when she was with AP Architects. She assisted the project architect on FFE design layouts specifically furniture and Owner equipment items, researching material selections, coordinating with manufacturers and vendors on furniture and finish materials, and providing design and drafting support.

She also assisted in creating projectspecification manual, assisted in the bidding process and supported the Architect in DSA submittals and closeout documents.

Project Experience
LESD Rogers MS: Administration Space Planning & Expansion (DSA), Lawndale, CA
LESD Anderson ES: Playground Repairs & Replacement (DSA), Lawndale, CA LESD Lawndale Wellness Center (DSA), Lawndale, CA
LESD Kit Carson: Playground Shade Structure & Equipment Replacement (DSA), Lawndale, CA
Woodlake Elementary School: Multiple Projects, Woodland Hills, CA Representative Projects with Other Firms
Kern CCD, Porterville College: Library & Learning Resource Center, Porterville, CA
Kern CCD, Porterville College: Wellness Center, Porterville, CA Kern CCD, Bakersfield College: Math and Science Lab, Bakersfield, CA Copper Mountain CCD: Copper Mountain Community College: Library renovation, Joshua Tree, CA
Copper Mountain CCD: Copper Mountain Community College: Bell Center (Gymnasium), Joshua Tree, CA
West Hills CCD, West Hills College Lemoore: Multi-Use Sports Complex, Lemoore, CA
West Hills CCD, West Hills College Lemoore: Child Development Center, Lemoore, CA
West Hills CCD, West Hills College Coalinga: Child Development Center, Coalinga, CA
West Hills CCD, West Hills College Lemoore: Student Union, Lemoore, CA West Hills CCD, West Hills College Coalinga: Library Renovation, Coalinga, CA Barstow CCD, Barstow Community College: Student Center Renovation, Barstow, CA
Barstow CCD, Barstow Community College: Performing Arts, Barstow, CA Barstow CCD, Barstow Community College: Wellness Center, Barstow, CA

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Anthony Benavidez
Job Captain
[email protected]| www.breendesign.com
310-464-8404
Education
Long Beach City College
Associates Degree in Construction
Management
Professional Registration
In progress
Experience
BREEN Design Group, Torrance, CA
Job Captain
July 2023 to Present
Retail Design Collaborative
Senior Designer
Aug 2021 – July 2023
Houston Tyner Architects
Job Captain
Nov 2014 – Aug 2021
Anthony recently joined the Architectural team at Breen Design Group as Job Captain with responsibility for a number of projects, including project work for City of Carson – Victoria Transit Center.

He is responsible for project delivery from start to finish, to ensure our high quality and standards are met at every step of the process.

Anthony is good at listening to and understanding our clients brief and implementing their vision into reality.

Anthony’s skills include REVIT, AutoCAD, Sketchup and Bluebeam Revu to advanced level. He has an eye for detail, is self-driven and has excellent communication skills.

Project Experience
Victoria Transit Center, Carson
Commercial and Industrial TI projects for aerospace client.

Project work with Previous Employer
Diamond Resorts International The Modern — Honolulu, HI Pleasanton Marriott, Pleasanton, CA
Diamond Resorts International, South Lake Tahoe, CA

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Andrew Beggs, P.E., QCxP
Vice President & Director of MEP
[email protected] | www.breendesign.com
310-464-8404
Andrew joined BREEN Design Group in September 2022. He is an Engineering/ Construction/Service-sector business executive with repeated wins in profitable growth. Andy’s experiences include major healthcare design efforts to improve energy efficiency, Data center analysis of temperature stability to ensure maximum system uptime, Photovoltaic solar systems for on-site power generation and greenhouse gas elimination, as well as scores of new and retrofit projects in Universities, pharmaceutical laboratories, military bases, and airports. Andy is a career-long leader of technical designers, construction managers, and sales teams that deliver concrete solutions that clients need. At BREEN, Andy is taking leadership of the Mechanical/Electrical/ Plumbing designers, who produce exceptional quality work on time and on budget. Andy is a passionate advocate for our clients’ satisfaction in the office.

Project Experience
Kearny Mesa Convoy Apartments: New Mixed-Use Apartments, San Diego, CA Praxis Crenshaw: New Mixed-Use Development, Los Angeles, CA Ruspoli Tower: New Residential High Rise Tower, Los Angeles, CA The Emerald: New Affordable Development, West Lancaster, CA Representative Projects with other Firms
Bunker Hill District Energy Plant, Los Angeles CA - Performed energy efficiency and operational cost evaluation for Pacific Energy’s Bunker Hill Central plant in downtown Los Angeles.

City of Arcadia: Energy Savings performance contract, Arcadia, CA City of Huntington Beach: Energy Savings performance contract, Huntington Beach, CA
Bear Valley Unified School District: Solar Energy Power and Energy Savings performance contract, City of Big Bear, CA
City of Brea: Energy efficiency street lighting upgrade, Brea, CA Maricopa County: Energy Savings performance contract, Phoenix, AZ Arizona State University: East Campus Energy Savings Performance Contract, Mesa, AZ
Montebello Unified School District Energy Savings Performance Contract, Montebello, CA
Humboldt State University: Cogeneration and Energy Savings Performance Contract, Acata, CA
City of West Hollywood: Civic Center controls upgrade, West Hollywood, CA Education
MBA, Marketing
Pepperdine Graziadio Business School,
2004
BSc Architectural Engineering,
Mechanical System Design
Penn State University, Pennsylvania,
1992
Professional Registration
Mechanical Engineer, State of California
#M29259
General Contractors License, State of
California
Electrical Contractor’s License, State of
California
Experience
BREEN Design Group, Torrance, CA
Vice President, Sept 2022 to Present
Johnson Controls, Cypress, CA
Area Owners Sales Manager
2020 - September 2022
Zaretsky Engineering Solutions,
Fountain Valley, CA
Chief Operating Officer and General,
Manager, 2016 - 2020
Siemens, Cypress, CA
Zone Operations Manager, Building
Performance and Sustainability, 2016
Area Sales Manager, Building
Performance and Sustainability,
2011 - 2016
Lime Energy, Glendora, CA
Director, Western Region, 2010 - 2011

Docusign Envelope ID: 8391F0FC-F048-4F8F-B9EA-C550CAB92448 Russell A. Johnson
Director of Mechanical Department
[email protected]| www.breendesign.com
310-464-8404
Russ joined Breen Design Group in 2016 with 38 years of experience in mechanical engineering spanning a wide variety of complex project types including educational facilities, aerospace industry, healthcare, Industrial, restaurant, office, retail, custom residential, hospitality projects, and high-rise structures. Russ spent several years on the contracting side of the industry working for design/ build contractors. Russ also has extensive experience in energy management and control systems.

Russ has worked on projects across the nation and is familiar with local code knowledge applicable in multiple states. His ability to find practical solutions to complex project issues has earned him a reputation for being a leader in his field and a go-to person for many of our clients.

Project Experience
City of Roseville: Shop Retrofits for CNG Vehicles, Roseville, CA City of San Mateo: Vehicle Maintenance Facility CNG Retrofit, San Mateo, CA Department of State Hospitals (DSH): Patton State Hospital HVAC Related Property Condition Assessment, San Bernardino, CA
Department of State Hospitals (DSH): Atascadero State Hospital HVAC Related Property Condition Assessment, Atascadero, CA
Department of State Hospitals (DSH): Napa State Hospital HVAC Related Property Condition Assessment, Napa, CA
Department of State Hospitals (DSH): Coalinga State Hospital HVAC Related Property Condition Assessment, Coalinga, CA
Department of State Hospitals (DSH): Metro State Hospital HVAC Related Property Condition Assessment, Norwalk, CA
Theme Park Restaurant: AHU-4 & 5 Replacement, Southern California Theme Park Restaurant: AH-006 Replacement, Southern California Villa Florence Retail Space: MEP Assessment, San Francisco, CA Rosary Academy: HVAC Replacement, Fullerton CA
LAUSD: Palisades Charter High School: UG Piping Replacement, Los Angeles, CA F11 Apartments: New Build, San Diego, CA
Mirasol: Mixed Use, Santa Barbara, CA
Mountain View School District: Multiple School HVAC Upgrades, El Monte, CA LAUSD Hollywood High School: Auto Shop HVAC Replacement, Los Angeles, CA MVSD Multiple Schools: HVAC retrofit project, El Monte, CA Lennox MS: HVAC New Construction, Lennox, CA
Charles Leroy Lowman Education Center: Restroom Exhaust, North Hollywood, CA Experience
BREEN Design Group, Torrance, CA
Director of Mechanical Engineering,
2016 to Present
Johnson Associates,
Rancho Palos Verdes, CA
Owner / Director, 1985 - 2016
McAfee Engineering, Carson, CA -
Director of Engineering, 1984 - 1985
Aire Rite Air Conditioning, Huntington
Beach, CA
Director of Construction, 1983 - 1984
Director of Engineering, 1982 - 1983
Project Engineer, 1979 - 1982
Richard A. Palmer & Associates,
Irvine, CA
Draftsman / Designer, 1978 - 1979