Roseville City Council
May 21, 2025

City Council Chambers, 311 Vernon Street roseville.ca.us The City of Roseville welcomes your participation.

Meeting Schedule: Regular meetings of the City Council are held on the first and third Wednesday of each month at 6:00 p.m.

Two Public Comment Periods for Non-Agenda Items: A total of twenty-five (25) minutes is allotted for public comments. At the beginning and end of the meeting, each speaker has three (3) minutes to address the Mayor/Chair on issues that are not listed on the agenda and are within the City’s jurisdiction. Please submit a yellow speaker card to the City Clerk before the item is heard if you wish to make a comment. You will still have an opportunity to comment if you haven’t filled out a yellow speaker card.

Brown Act: The City Council cannot discuss or act on items not listed on the agenda.

Public Comment on Agenda Items: Each speaker has five (5) minutes to address items that are listed on the agenda.

Levine Act Provisions: If you’ve made a campaign contribution totaling more than $500 ($250 prior to January 1, 2025) to City Council Members in the last twelve (12) months, you must disclose it before addressing an item on the agenda. Please visit Levine Act – City of Roseville for updated forms and information.

Audio/Visual Presentations: If making a presentation regarding an agenda item, audio/visual materials must be submitted to the City Clerk for consideration at least 72 hours in advance.

Americans with Disabilities Act: If special assistance is required to participate in a meeting, including the need of auxiliary aids or services, please notify the City Clerk at least 72 hours in advance of the meeting.

City Clerk 311 Vernon Street [email protected] 916-774-5263 TDD: 916-774-5220 Security Measures: All meeting attendees must successfully pass through a security metal detector. Any person with a prohibited item will not be allowed entry. Prohibited items include but are not limited to firearms (even with valid CCW), knives, pepper spray/mace, explosives of any kind/any weapons and/or dangerous devices of any kind, illegal drugs, and alcohol.

Viewing Options: The City of Roseville provides three options for viewing meetings:

Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk
AGENDA
City Council
Housing Successor Meeting
May 21, 2025
6:00 PM
City Council Chambers, 311 Vernon Street
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. MEETING PROCEDURES
V. PRESENTATIONS

1. Resolution - Rana Ghadban (CITY CLERK DEPARTMENT)
Summary: Commend Rana Ghadban for her outstanding service, leadership, and contributions to the betterment of the Roseville community and to the Roseville Area Chamber of Commerce; and extend best wishes for continued success in her future endeavors.

CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:

2. Resolution - Larry Winter (CITY CLERK DEPARTMENT)
Summary: Commend Larry Winter for his 30 years of outstanding service and dedication to the City of Roseville and the Fire Department, congratulate him for his many accomplishments, and wish him a long, healthy, and enjoyable retirement.

CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:

VI. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.

VII. CONSENT CALENDAR

All matters on the Consent Calendar are considered routine in nature and are approved by one motion of the City Council. There will be NO discussion on consent calendar items unless an item is removed for further discussion.

3. West Zone Reclaimed Water Tanks Rehabilitation Project (RFP# 08-140) – Notice of Completion (ENVIRONMENTAL UTILITIES DEPARTMENT - TECHNICAL SERVICES) Summary: Staff recommends acceptance of the Notice of Completion for the West Zone Reclaimed Water Tanks Rehabilitation Project with Euro Style Management. The total cost of the construction contract is $1,067,592.69. Funding for this project was provided by the Wastewater Rehabilitation Fund.

CONTACT: Inderpreet Chaggar 916-774-5553 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-141 accepting the Public Work known as the West Zone Reclaimed Water Tanks Rehabilitation Project, approving the “Notice of Completion”, and authorizing the Environmental Utilities Director to execute said notice on behalf of the City of Roseville.

4. Water Well Maintenance and Rehabilitation Project - Professional Services Agreement Amendment and Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - TECHNICAL

SERVICES)
Summary: Staff recommends approval of the first amendment to the professional services agreement with Jacobs Engineering Group Inc. for the Water Well Maintenance and Rehabilitation Project in the amount of $458,071.70. The amendment will increase the total notto-exceed amount from $607,915 to $1,065,986.70. This item also requests approval of a budget adjustment of $405,000 from the Water Rehabilitation Fund.

CONTACT: Keith Schmidt 916-746-1194 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-156 approving a first amendment to professional services agreement, by and between the City of Roseville and Jacobs Engineering Group, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and b. Adopt Ordinance No. 6944 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

5. Wastewater Collections Cured-in-Place Pipe Lining Equipment – Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - WASTEWATER)
Summary: Staff recommends approval of a budget adjustment of $750,000 to augment the Sewer Collection System Cured-in-Place Pipe (CIPP) Rehabilitation Project from the Wastewater Rehabilitation Fund, and $1,200,000 from the project for a contribution to the Fleet Replacement Fund for the purchase of a new truck equipped with CIPP lining equipment and a

cutting machine to be installed within an existing truck to allow Wastewater Collections to perform trenchless repair and rehabilitation work to existing sewer mains.

CONTACT: Tracie Mueller 916-774-5688 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6939 of the Council of the City of Roseville authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

6. Sacramento Regional Water Bank Phase 3 – Regional Water Authority Program Agreement (ENVIRONMENTAL UTILITIES DEPARTMENT - WATER)
Summary: Staff recommends approval of an agreement with the Regional Water Authority and other water agency partners to allow the City to participate in Phase 3 of the development of the Sacramento Regional Groundwater Bank at a cost of $36,720, which includes a 20% contingency and is budgeted in the Regional Water Supply Reliability Study project in the Water Construction Fund.

CONTACT: Janice Gainey 916-774-5535 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-154 approving a Regional Water Authority program agreement, by and between the City of Roseville and the Regional Water Authority, and authorizing the City Manager to execute it on behalf of the City of Roseville.

7. Electric Powered Compact Crawler Boom Lift and Trailer – Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - WASTEWATER)
Summary: Staff recommends approval of a budget adjustment for $175,000 to fund the purchase of an electric-powered compact crawler boom lift and accompanying trailer to be used by the Environmental Utilities Maintenance Section and Wastewater Collection Section to address existing water and wastewater infrastructure inspection, repair and replacement work.

Funding is included in the Fleet Replacement Fund.

CONTACT: Adam Carpineta 916-746-1963 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6938 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

8. Data Management Strategy and Implementation Roadmap - Professional Services Agreement and Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT) Summary: Staff recommends approval of a professional services agreement with EMA of Minnesota, Inc. in the amount of $268,560 for a data management strategy and implementation

roadmap. Staff also recommends approval of a budget adjustment in the amount of $118,560.

Funding is recommended from available resources in the Water, Wastewater, and Solid Waste Operations Fund budgets.

CONTACT: Rachel Tooker 916-746-1712 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-145 to approve a professional services agreement with EMA of Minnesota, Inc. in the amount of $268,560 for the Data Management Strategy and Implementation Roadmap Project and authorize the City Manager to execute it on behalf of the City; and
b. Adopt Ordinance No. 6942 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

9. Transit System Operation and the South Placer County Transit Information Center - Agreement (PUBLIC WORKS DEPARTMENT - TRANSPORTATION)
Summary: Staff recommends approval of an agreement with MV Transportation, Inc. for the continued operation of the City's Transit system and the South Placer County Transit Information Center. If approved, the City’s maximum cumulative obligation for the first five years of the contract is limited to $36,231,945.84. Funding for this contract will be provided through a combination of Local Transportation Funds for the operation of Roseville Transit, and through the Consolidated Transportation Services Agency Fund for the operation of the Call Center. No General Fund resources will be used for this contract.

CONTACT: Ed Scofield 916-774-5449 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-155 approving an agreement for City of Roseville Transit System Management, Operations and Call Center Services, by and between the City of Roseville and MV Transportation, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

10. SB 125 Transit Funds - Program Funding and Reimbursement Agreement (PUBLIC WORKS

DEPARTMENT - TRANSPORTATION)
Summary: Staff recommends approval of a Program Funding and Reimbursement Agreement with Placer County Transportation Planning Agency in the amount of $11,700,133 towards eligible City projects. In the event project costs exceed the SB 125 totals, Local Transportation Funds would likely be used. No General Fund resources will be used.

CONTACT: Ed Scofield 916-774-5449 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-146 approving Senate Bill 125 program funding and reimbursement

agreement, by and between the City of Roseville and the Placer County Transportation Planning Agency, and authorizing the City Manager to execute it on behalf of the City of Roseville.

11. California Energy Commission's Distributed Electricity Backup Assets Grant Award - Budget Adjustment (ELECTRIC DEPARTMENT - FINANCIAL & ADMINISTRATIVE) Summary: Staff recommends approval of a budget adjustment in the amount of $1,374,747 for the receipt of the California Energy Commission's Distributed Electricity Backup Assets grant award for the Roseville Peaking Plant Combustion Turbines Upgrade Project in the Electric Fund.

CONTACT: Matt Nelson 916-774-5618 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6941 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

12. Roseville Energy Park Sample Panel Upgrade - Sole Source Contract Purchase Agreement (ELECTRIC DEPARTMENT - ENGINEERING)
Summary: Staff recommends approval of a sole source contract purchase agreement with Sentry Equipment Corporation (Sentry) in the amount of $92,470 for installation services to upgrade the Sample Panel at the Roseville Energy Park and grant staff the authority to approve change orders up to 10% of the overall contract amount, or $9,247, for a total of $101,717. Since Sentry is the original equipment manufacturer and is providing the new Sample Panel, their services are required for its installation. Funding is included in the Electric Department's FY2024-25 budget in the Electric Fund.

CONTACT: Michael Zasso 916-746-1665 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-138 approving a contract purchase agreement, by and between the City of Roseville and Sentry Equipment Corp, and authorizing the City Manager to execute it on behalf of the City of Roseville.

13. California-Oregon Transmission Project - Instrument of Assignment and Transfer (ELECTRIC

DEPARTMENT - RESOURCE PLANNING & GENERATION)
Summary: Staff recommends approval of City of Redding’s Instrument of Assignment and Transfer Agreement for the California-Oregon Transmission Project. There is no fiscal impact associated with the agreement.

CONTACT: Petra Wallace 916-774-5510 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-153 approving a form of Instrument of Assignment and transfer, by

and between the City of Redding and the Transmission Agency of Northern California, and authorizing the City Manager to execute it on behalf of the City of Roseville.

14. Energy Risk Management Policies Update (ELECTRIC DEPARTMENT - FINANCIAL &

ADMINISTRATIVE)
Summary: Staff recommends approval of updates to the Energy Risk Management Policy, Energy Credit Risk Policy, Energy Trading Authority Policy, and the Energy Hedge Policy. There is no fiscal impact associated with these policy changes.

CONTACT: Glenn Hoffman 916-746-1670 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-149 approving updates to the Energy Risk Management Policy; and b. Adopt Resolution No. 25-150 approving updates to the Energy Credit Risk Policy; and c. Adopt Resolution No. 25-151 approving updates to the Energy Trading Authority Policy; and d. Adopt Resolution No. 25-152 approving updates to the Energy Hedge Policy.

15. Interactive Training Programs - Professional Services Agreement Amendment (HUMAN

RESOURCES DEPARTMENT)
Summary: Staff recommends approval of a professional services agreement amendment with Human Side Consulting and a spending authority increase from $65,000 to $90,000 to provide additional training and consulting services. Funding is available in the Human Resources Department training budget in the General Fund.

CONTACT: Evelyn Bowers 916-774-5213 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-133 approving a third amendment to professional services agreement, by and between the City of Roseville and Human Side Consulting, and authorizing the City Manager to execute it on behalf of the City of Roseville.

16. Legal Services Agreement (CITY ATTORNEY DEPARTMENT) Summary: Staff recommends approval of an agreement with Angelo, Kilday & Kilduff, LLP to provide legal services. Legal services provided by this contract will be dependent upon needs as they occur during the year and thus cannot be forecast. All expenses will be paid by the Human Resources Department budget, the City Attorney's operating budget in the General Fund, or by other departments and funds as appropriate.

CONTACT: Gretchen Hakala [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-131 approving an agreement for legal services, by and between the

City of Roseville and Angelo, Kilday & Kilduff, LLP, and authorizing the City Manager to execute it on behalf of the City of Roseville.

17. Diamond Creek Community Facilities District No. 1 - Budget Adjustment (PARKS, RECREATION,

AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of a budget adjustment in the amount of $12,370 for the purchase of park amenities and signage at Hughes and Davis parks. Funding is available in the Diamond Creek Community Facilities District No. 1 Capital Fund, which contains bond refunding savings to be used for improvements in the district. There will be no General Fund impacts.

CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6933 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

18. On-Call Concrete Construction Services - Contract Purchase Agreement (PARKS, RECREATION,

AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of a contract purchase agreement with TCW Concrete, Inc. in the amount of $350,000 annually for a total contract amount of $1,050,000. The agreement includes a base term with two (2) optional one (1) year renewals. The funding for each year’s annual maintenance contract will be included in the Parks, Recreation and Libraries operating budget, community facilities district and landscape and lighting district operating budgets, and capital improvement project budgets.

CONTACT: Kelly Appier 916-938-0859 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution 25-139 approving a contract purchase agreement, by and between the City of Roseville and TCW Concrete, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

19. FD-50 Neighborhood Park - Master Plan Approval (PARKS, RECREATION, AND LIBRARIES

DEPARTMENT - PARK DEVELOPMENT)
Summary:

Staff recommends approval of the FD-50 Neighborhood Park Master Plan. Maintenance will be funded through the Sierra Vista Community Facilities District No. 2 (Public Services). There will be no General Fund impact.

CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Approve the FD-50 Neighborhood Park Master Plan.

20. JM-52 Neighborhood Park - Master Plan Approval (PARKS, RECREATION, AND LIBRARIES

DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of the JM-52 Neighborhood Park Master Plan. Funding for this project has been included in the proposed FY2025-26 budget for design and is anticipated to be included in the FY2026-27 budget for construction through the Sierra Vista Neighborhood Park Fund. Maintenance will be funded through the Sierra Vista Community Facilities District No. 2 (Public Services). There will be no General Fund impact.

CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Approve the JM-52 Neighborhood Park Master Plan.

21. Woodbridge Park Tennis and Pickleball Court Improvements Project - Reject All Bids and Authorize Staff to Call for New Bids (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK

DEVELOPMENT)
Summary: Staff recommends approval to reject all bids for the Woodbridge Park Tennis and Pickleball Court Improvements Project and authorize staff to call for new bids. The project is estimated to cost $260,000 and will be funded by the Parks, Recreation, and Library Capital Projects Fund through the FY2024-25 budget process.

CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-143 rejecting all bids for the Woodbridge Park Tennis and Pickleball Court improvements project; and
b. Authorize staff to call for new bids.

22. The Courts at Gibson Park Frontage Improvement Project - Approval of Plans and Specifications and Authorization to Call for Bids (PARKS, RECREATION, AND LIBRARIES

DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of the plans and specifications for the Courts at Gibson Park Frontage Improvement Project and authorize staff to call for bids. The project estimate is $405,000, including all add alternates. Funding for this project was approved using the Citywide Park Fund through the FY2024-25 Capital Improvement project budget. Additional funds were allocated using the FY2023-24 General Fund year-end surplus for costs associated with the sidewalk along Roseville Parkway.

CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:

a. Approve the plans and specifications for the Courts at Gibson Park Frontage Improvement Project and authorize staff to call for bids.

23. Buljan Middle School and Eich Middle School Portable Removal Project - Approval of a New Non-Capital Improvement Project and Budget Adjustment, and Buljan Middle School Student Union Roof Repairs - Project Cancellation (PARKS, RECREATION, AND LIBRARIES DEPARTMENT -

ADMINISTRATION)
Summary: Staff recommends approval of a budget adjustment in the amount of $200,000 for the establishment of a new non-capital project, Buljan and Eich Portable Removal. Funding is provided by the Parks, Recreation and Library Capital Projects Fund. Staff also recommends approval of the cancellation of the Buljan Student Union Roof Repairs Project and return of the unspent budget of $50,000 to the Parks Recreation and Library Capital Projects Fund.

CONTACT: Rob Nakamura 916-774-5135 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 3936 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure; and b. Authorize the establishment of a new non-capital project, Buljan and Eich Portable Removal.

24. Rocky Rockholm Park Project - Award of Contract (PARKS, RECREATION, AND LIBRARIES

DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of a contract with Hemington Landscape Services, Inc. in the amount of $506,514 for the Rocky Rockholm Park project which includes the base bid, add alternate and winter suspension. Funding for construction of this park was initially included in FY2023-24 Capital Improvement Project budget through the Neighborhood Park - Sierra Vista Fund. Maintenance costs will be funded by the Sierra Vista Community Facilities District (Public Services) Fund.

CONTACT: Joel De Jong 916-774-5924 [email protected] The City Council will consider the recommendation to:
a. Award the Rocky Rockholm Park project to the lowest responsible bidder, Hemington Landscape Services, Inc.; and
b. Adopt Resolution No. 25-137 approving an agreement, by and between the City of Roseville and Hemington Landscape Services, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

25. Downtown Library Security and Space Plan Project – New Non-Capital Multi-Year Project and Budget Adjustment (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of a new non-capital multi-year project and approval of a budget adjustment in the amount of $148,469 to re-direct funds allocated for the Downtown

Library Public Service Desk - Security Upgrades Project to the Downtown Library Security and Space Plan Project. Funding for the original front desk relocation project was approved in FY2023-24 through the Facilities Rehabilitation Fund.

CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Approve a new non-capital improvement project (Downtown Library Security and Space Plan project).
b. Adopt Ordinance No. 6934 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

26. Fire Department Strike Team Reimbursements - Budget Adjustment (FIRE DEPARTMENT) Summary: Staff recommends approval of a budget adjustment to recognize $1,207,276 in additional overtime expenses, $7,893 in other reimbursable items/logistics, $1,762,939 in revenue related to the department's participation in reimbursable strike teams, and a $547,770 positive impact contribution to the General Fund with available resources for fleet usage and overhead.

CONTACT: Matthew Lauchner 916-774-5807 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6935 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

27. Audit Services - Agreement Amendment (FINANCE DEPARTMENT) Summary: Staff recommends approval of a professional services agreement amendment with Lance, Soll & Lunghard, LLP, in the amount of $208,692 to provide audit services. Audit costs are partially paid for by the General Fund. The cost of the FY2025-26 audit services has been included in the proposed FY2025-26 budget.

CONTACT: Teri Quinlan 916-774-5316 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-134 approving a second amendment to agreement for audit services, by and between the City of Roseville and Lance, Soll & Lunghard, LLP and authorizing the City Manager to execute it on behalf of the City of Roseville.

28. 60kV Overhead Conductors (RFQ 10-3412) - Purchase Order (FINANCE DEPARTMENT -

PURCHASING)
Summary: Staff recommends approval of a purchase order with Southwire Company, LLC as the lowest responsive and responsible bidder for purchasing 60kV overhead conductors in response

to RFQ 10-3412. Funding is included in the Electric Fund budget. The total spending authority for the initial contract period and optional renewal years through FY2029-30 is a not-to-exceed amount of $2,000,000.

CONTACT: Sue Jessup 916-746-1107 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution 25-135 approving a purchase order with Southwire Company, LLC, as the lowest responsive and responsible bidder for purchasing 60kV overhead conductors.

29. Annual Audit Reports for the Fiscal Year Ended June 30, 2024 – Single Audit, Electric Fund, Other Post-Employment Benefit Trust Fund, and Roseville Natural Gas Financing Authority (FINANCE DEPARTMENT)
Summary: Staff recommends Council receive four informational financial reports for the fiscal year ended June 30, 2024, along with six required auditor communication letters. There is no impact to the City's General Fund.

CONTACT: Teri Quinlan 916-774-5316 [email protected] The City Council will consider the recommendation to:
a. This is an informational item and requires no City Council action.

30. Maidu Community Center Roof Replacement Project (RFQ 10-3415) - Contract Purchase Agreement (FINANCE DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with MCM Roofing Company, Inc. in the amount of $262,483 to provide the materials and labor to repair and/or replace the designated roof areas at the Maidu Community Center. Additionally, authorize the City Manager or his designee to approve change order requests for this project up to 10% ($26,248.30) as a construction contingency, for a grand total of $288,731.30. Funding is included in the FY2024-25 Facility Rehabilitation Fund budget.

CONTACT: Tiffany Valdez 916-746-1109 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-144 approving a contract purchase agreement by and between the City of Roseville and MCM Roofing Co., Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

31. Community Facilities Districts - Budget Adjustment (FINANCE DEPARTMENT) Summary: Staff recommends approval of a budget adjustment amending the Community Facilities District (CFD) budgets, which includes bond proceeds received and disbursed, pay-asyou-go developer reimbursements as well as development agreement-obligated payments from

certain special tax funds. There are sufficient fund balances in all the identified CFDs to accommodate the budget adjustments.

CONTACT: Jeannine Thrash 916-774-5473 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6937 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

32. Janitorial Supplies – Purchase Order (FINANCE DEPARTMENT - PURCHASING) Summary: Staff recommends approval of a purchase order with Waxie’s Enterprises, LLC dba Waxie Sanitary Supply for the purchase of janitorial supplies utilizing Omnia Partners Region 14 Education Service Center (ESC) – TX Contract #152610. The piggyback contract has an initial three-year term with two optional one-year renewals. The estimated total award for the initial contract through June 30, 2026, is $320,000. Funding is included in the FY2024-25 budgets for the Public Works Department’s Custodial Division and the Central Stores inventory.

CONTACT: Tiffany Valdez 916-746-1109 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-136 approving a purchase order for janitorial supplies.

33. Pad Mount Transformers for Roseville RPEAK Facility (RFQ 10-3413) - Purchase Order (FINANCE DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a purchase order with ULS Corporate, Inc. for the purchase of pad mount transformers for the Roseville RPEAK facility. The spending authority of this purchase order is $60,820.88. Funding is included in the Electric Fund budget for FY2024-25.

CONTACT: Sue Jessup 916-746-1107 [email protected] The City Council will consider the recommendation to:
a. Approve a purchase order with ULS Corporate, Inc.

34. Outdoor Switchgear Motor Control Centers for Roseville RPEAK Facility (RFQ 10-3414) - Purchase Order (FINANCE DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a purchase order with Siemens Industry, Inc. for the purchase of Outdoor Switchgear/Motor Control Centers for the Roseville RPEAK facility. The spending authority of this purchase order is $621,100.16, plus a 5% contingency for a total notto-exceed amount of $652,155.17. Funding is included in the FY2024-25 Electric Fund budget.

CONTACT: Sue Jessup 916-746-1107 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-148 approving a purchase order for outdoor switchgear motor control centers for Roseville RPEAK Facility.

35. Tax Revenue Consulting Services - Professional Services Agreement Amendment (FINANCE

DEPARTMENT)
Summary: Staff recommends approval of a third amendment to the professional services agreement with HdL Companies for transient occupancy tax administration, short-term rental administration, business tax administration, and related consulting services. This amendment increases the annual not-to-exceed amount by $408,070, resulting in a total not-to-exceed amount of $1,308,070 over the five-year term. Adequate funding is available in the adopted FY2024-25 budget to support this agreement through the end of the fiscal year. Staff will include the remaining costs associated with the agreement in the proposed FY2025-26 budget.

CONTACT: Teri Quinlan 916-774-5316 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-140 approving the third amendment to the professional services agreement for Tax Revenue Consulting Services with Hinderliter, de Llamas & Associates dba HdL Companies, and authorize the City Manager to execute it.

36. Building Plan Check and Inspection Services - On-Call Professional Services Agreement Amendment (DEVELOPMENT SERVICES DEPARTMENT - BUSINESS SERVICES DIVISION) Summary: Staff recommends approval of the fourth amendment to the on-call professional services agreement with Bureau Veritas North America, Inc. for building plan review and inspection services and authorize an additional $150,000, resulting in a total contract value of $500,000 for FY2024-25. Staff also recommends authorization of an increase in the contract authority in FY2025-26, upon exercise of the annual renewal option by the City Manager, to $500,000. Funding is included in the Development Services budget and is fully recoverable through permit fee revenue.

CONTACT: Stacie Marchetti 916-774-5278 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-132 approving a fourth amendment to the on-call professional services agreement, by and between the City of Roseville and Bureau Veritas North America, inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and b. Authorize an increase in the contract authority in FY2025-26 to $500,000, upon exercise of the annual renewal option by the City Manager effective July 2025.

37. Fire Station Alerting System Project (RFP 12-026) - Change Order Authority Increase (INFORMATION TECHNOLOGY DEPARTMENT - CLIENT & INNOVATION SERVICES) Summary: Staff recommends increasing change order authority by an additional 6% to Contract Purchase Agreement 3002829 with Honeywell International Inc. and Contract Purchase

Agreement 3002630 with Electrical Construction Services dba Tech Electric, for the Fire Station Alerting System Project. The additional 6% change order authority will add $96,160.55, with $61,902.17 applied to Honeywell International Inc and $34,258.38 applied to Electrical Construction Services Inc dba Tech Electric contracts. Funding is included in the project budget in the Information Technology Replacement Fund for the increased contingency.

CONTACT: Melissa Patrick 916-774-5127 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-174 approving an increase in spending authority

38. California Opioid Settlement - Approval of New Non-Capital Project and Budget Adjustment (POLICE DEPARTMENT)
Summary: Staff recommends approval of a budget adjustment in the amount of $272,300 in the Opioid Settlement Fund to fund eligible General Fund labor costs associated with opioid remediation activities performed by the Police Department’s Social Services Unit. Staff also recommends approval of a new Non-Capital Project (California Opioid Settlement - Police). The City received funds from the California Opioid Settlements to be used for opioid remediation activities.

CONTACT: Mark Peinado 916-774-3356 [email protected] The City Council will consider the recommendation to:
a. Approve the establishment of a new Non-Capital Project (California Opioid Settlement - Police); and
b. Adopt Ordinance No. 6940 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.

39. Minutes of Prior Meetings (CITY CLERK DEPARTMENT)
Summary: Staff recommends approval of the minutes of the February 24, 2025 City Council Strategic Planning Workshop, February 25, 2025 City Council Strategic Planning Workshop, April 2, 2025 City Council and Housing Authority Meeting and the April 16, 2025 City Council Meeting.

CONTACT: Melissa Lipp 9167745268 [email protected] The City Council will consider the recommendation to:
a. Approve the minutes of the February 24, 2025 City Council Strategic Planning Workshop, February 25, 2025 City Council Strategic Planning Workshop, April 2, 2025 City Council and Housing Authority Meeting and the April 16, 2025 City Council Meeting.

40. Resolution - Rena Spohr (CITY CLERK DEPARTMENT)

Summary: Commend Rena Spohr for her 30 years of outstanding service and dedication to the City of Roseville and the Parks, Recreation, and Libraries Department, congratulate her for her many accomplishments and wish her a long, healthy, and enjoyable retirement.

CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:

41. Proclamation - National Police Memorial Day May 15, 2025 (CITY CLERK DEPARTMENT) Summary: Proclaim May 15, 2025, as National Police Memorial Day and publicly salute the service of Roseville law enforcement officers and officers in communities across the nation.

CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:

42. Proclamation - Public Works Week May 18–24, 2025 (CITY CLERK DEPARTMENT) Summary: Proclaim May 18–24, 2025, as National Public Works Week and urge all residents to pay tribute to public works professionals, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our national health, safety, and advancing the quality of life for all.

CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:

43. Proclamation - Small Business Month May 2025 (CITY CLERK DEPARTMENT) Summary: Proclaim May 2025 as National Small Business Month and encourage support of this national effort, so Roseville's small businesses can do what they do best – grow their businesses, create jobs, and ensure that our communities remain as vibrant tomorrow as they are today.

CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:

END OF CONSENT CALENDAR
VIII. PRESENTATIONS/REPORTS

44. Council Discretionary Funds - Sober Grad Night (CITY MANAGER DEPARTMENT - CITY

MANAGER)
Summary: Staff recommends Council consider providing sponsorship to four local high schools in the form of a discretionary fund donation for the Safe and Sober Grad Night events for this year's graduating seniors. The City Council has funded prior years' requests for Safe and Sober Grad night activities at $500 per school. The balance remaining in the Council Discretionary Funds for FY2024-25 is $9,821.

CONTACT: Heather Blanco 916-746-1171 [email protected]

The City Council will consider the recommendation to:
a. Approve Council Discretionary Fund for the Safe and Sober Grad Night events for Roseville, Woodcreek, West Park, and Oakmont High Schools in the amount of _________.

45. Roseville Designation of Fire Hazard Severity Zone Map (FIRE DEPARTMENT) Summary: Staff recommends approval of designating moderate, high and very high fire hazard severity zones within the City as required by California Government Code section 51179. Since 1982 Cal Fire has been mandated to create Fire Hazard Severity Zone maps statewide. The state only identified those areas in the State Responsibility Area until 1992 when Assembly Bill 337 (Bates 1992) called for CalFire to begin implementing fire hazard severity maps into Local Responsibility Areas. Subsequent legislation has increased the state's responsibility to implement moderate, high and very high fire hazard severity zones statewide and mandated that all local areas adopt these maps by ordinance.

CONTACT: Michael Bradley 916-774-5400 [email protected] The City Council will consider the recommendation to:
a. Introduce for first reading Ordinance designating moderate, high, and very high fire hazard severity zones within the City of Roseville.

46. Grants Advisory Commission FY2025-26 Funding Recommendations (PUBLIC AFFAIRS AND

COMMUNICATIONS DEPARTMENT)
Summary: Staff recommends approval of the Grants Advisory Commission’s funding recommendations to award 17 grant applications, allocating $284,710 from the Citizens' Benefit Fund and $3,300 from the Roseville Employees Annual Charitable Hearts Fund. Funding is included in the proposed FY2025-26 budget.

CONTACT: Tobi Thomas 916-746-1368 [email protected] The City Council will consider the recommendation to:
a. Approve the Grants Advisory Commission's recommendations to fund seventeen (17) grant applications in the amount of $284,710 from the Citizens' Benefit Fund and $3,300 from the Roseville Employees Annual Charitable Hearts Fund.

47. HOUSING SUCCESSOR AGENCY/CITY COUNCIL - Fiscal Year 2025-26 Homeless Prevention and Rapid Rehousing - Funding Recommendations (ECONOMIC DEVELOPMENT DEPARTMENT -

HOUSING)
Summary: Staff recommends approval of funding recommendations for the 2025-26 Homeless Prevention and Rapid Rehousing Program. Funding allocations utilize Housing Successor Low and Moderate Income Housing Asset Fund and State of California Permanent Local Housing Allocation funding.

CONTACT: Suzanne Acrell 916-774-5469 [email protected]

The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-147 approving funding recommendations and authorizing the City Manager or designee to execute grant agreements on behalf of the City of Roseville.

48. Capital Improvement Program Proposed Budget Preview for Fiscal Year 2025-26 (PUBLIC

WORKS DEPARTMENT - ADMINISTRATION DIVISION )
Summary: Staff will give a presentation on the Capital Improvement Program proposed budget preview for Fiscal Year 2025-26.

CONTACT: Lainie Anderson 916-774-5440 [email protected] The City Council will consider the recommendation to:
a. This is an informational item and requires no City Council action.

49. FY2024-25 Second Quarter Financial Report (FINANCE DEPARTMENT - BUDGET) Summary: The FY2024-25 Second Quarter Report provides a summary of the City's financial position through the second quarter for (1) the General Fund, (2) the enterprise funds, and (3) revenues in other selected funds. This report is provided pursuant to the Budget Control section of the City Charter (Section 7.15).

CONTACT: Nancy Rothlisberger 916-774-5314 [email protected] The City Council will consider the recommendation to:
a. This is an informational item and requires no City Council action.

IX. PUBLIC HEARINGS
NOTICE TO THE PUBLIC: Public Hearing Process
City Council, when considering the matter, will take the following actions:

1. Open the Public Hearing

2. Presentation by staff

3. Presentation by applicant or appellant

4. Accept public testimony

5. Appellant or applicant rebuttal period

6. Close the Public Hearing

7. City Council comments and questions

8. City Council action
Any challenges in court about public hearing matters noticed on this agenda may be limited to only those issues, that were raised orally at the public hearing or in written form received by the City on or before the hearing.

Public Hearings listed for continuance will be continued and posting of this agenda will serve as notice of continuation.

50. Fiscal Year 2025-26 Landscaping and Lighting District Assessments - Amending and/or Approving the Engineer's Annual Levy Report, Ordering the Levy and Collection of Assessments (FINANCE DEPARTMENT)
Summary: Staff recommends approval of the engineer's annual levy reports for Fiscal Year 2025- 26 and ordering the levy and collection of assessments within the described Landscaping and Lighting Districts (individually "LLD" and collectively "LLDs"). These LLDs were formed within the City to levy and collect assessments for maintenance of public improvements pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code, Sections 22500, et seq., and Article XIII D of the California Constitution. All charges are needed to fund landscape services in each LLD. There is no fiscal impact on the General Fund.

CONTACT: Jeannine Thrash 916-774-5473 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-157 amending and/or Approving the Engineer's Annual Levy Report for the Historic District Landscaping and Lighting District, Fiscal Year 2025/2026; and b. Adopt Resolution. No. 25-158 ordering the Levy and Collection of Assessments within the Historic District Landscaping and Lighting District, for Fiscal Year 2025/2026; and c. Adopt Resolution No. 25-159 amending and/or Approving the Engineer's Annual Levy Report for the Infill Area Landscaping and Lighting District, Fiscal Year 2025/2026; and d. Adopt Resolution No. 25-160 ordering the Levy and Collection of Assessments within the Infill Area Landscaping and Lighting District, for Fiscal Year 2025/2026; and e. Adopt Resolution No. 25-161 amending and/or Approving the Engineer's Annual Levy Report for the Johnson Ranch Landscaping and Lighting District, Fiscal Year 2025/2026; and f. Adopt Resolution No. 25-162 ordering the Levy and Collection of Assessments within the Johnson Ranch Landscaping and Lighting District, for Fiscal Year 2025/2026; and g. Adopt Resolution No. 25-163 amending and/or Approving the Engineer's Annual Levy Report for the North Central Roseville Specific Plan Landscaping and Lighting District, Fiscal Year 2025/2026; and
h. Adopt Resolution No. 25-164 ordering the Levy and Collection of Assessments within the North Central Roseville Specific Plan Landscaping and Lighting District, for Fiscal Year 2025/2026; and
i. Adopt Resolution No. 25-165 amending and/or Approving the Engineer's Annual Levy Report for the Northwest Roseville Specific Plan Landscaping and Lighting District, Fiscal Year 2025/2026; and

j. Adopt Resolution No. 25-166 ordering the Levy and Collection of Assessments within the Northwest Roseville Specific Plan Landscaping and Lighting District, for Fiscal Year 2025/2026; and
k. Adopt Resolution No. 25-167 amending and/or Approving the Engineer's Annual Levy Report for the Olympus Pointe Landscaping and Lighting District, Fiscal Year 2025/2026; and l. Adopt Resolution No. 25-168 ordering the Levy and Collection of Assessments within the Olympus Pointe Landscaping and Lighting District, for Fiscal Year 2025/2026; and m. Adopt Resolution No. 25-169 amending and/or Approving the Engineer's Annual Levy Report for the Riverside Avenue Landscaping and Lighting District, Fiscal Year 2025/2026; and n. Adopt Resolution No. 25-170 ordering the Levy and Collection of Assessments within the Riverside Avenue Landscaping and Lighting District, for Fiscal Year 2025/2026; and o. Adopt Resolution No. 25-171 amending and/or Approving the Engineer's Annual Levy Report for the Vernon Street Landscaping and Lighting District, Fiscal Year 2025/2026; and p. Adopt Resolution No. 25-172 ordering the Levy and Collection of Assessments within the Vernon Street Landscaping and Lighting District, for Fiscal Year 2025/2026; and

51. Water, Wastewater, and Waste Services - Proposed Utility Rate Adjustments and Municipal Code Revisions for Fiscal Year 2025-26 and Fiscal Year 2026-27 (ENVIRONMENTAL UTILITIES

DEPARTMENT)
Summary: Staff recommends the City Council conduct a public hearing to receive public comment regarding proposed rate adjustments effective July 4, 2025, and July 1, 2026, for water, wastewater, and waste services utility rates and associated amendments to the Roseville Municipal Code. The proposed rate adjustments will result in additional combined revenue over the next two years of approximately $5.3 million to the water utility, $5.3 million to the wastewater utility, and $3.8 million to the waste services utility. The increased revenue is necessary to maintain current levels of service for Environmental Utilities.

CONTACT: Shane Whittington 916-774-5557 [email protected] The City Council will consider the recommendation to:
a. Conduct a public hearing and receive public comment and respond to questions regarding the proposed adjustments to water, wastewater, and waste services utility rates; and b. Introduce for first reading an ordinance amending Roseville Municipal Code sections pertaining to water (14.08.090, 14.08.100), wastewater (14.16.200, 14.17.080) and waste services (9.12.030, 9.12.070, 9.12.090 and 9.12.130) to implement the rate adjustments and add modifications for clarity and consistency.

52. Community Development Block Grant - 2025-2029 Consolidated Plan, 2025 Annual Action Plan, Analysis of Impediments and Citizen Participation Plan (ECONOMIC DEVELOPMENT

DEPARTMENT - HOUSING)
Summary: Staff recommends approval of the City's 2025-2029 Consolidated Plan, 2025 Annual Action Plan, Update to the Analysis of Impediments and Citizen Participation Plan for the federal Community Development Block Grant Program and authorization for the City Manager to execute necessary documents and certifications on behalf of the City. This item does not result in any impact to the City's General Fund.

CONTACT: Kristine Faelz 916-774-5451 [email protected] The City Council will consider the recommendation to:
a. Conduct a Public Hearing and receive public comment on the City of Roseville 2025–29 Consolidated Plan, the 2025 Annual Action Plan, and the proposed updates to the Analysis of Impediments to Fair Housing Choice (AI) and Citizen Participation Plan (CPP); and b. Adopt Resolution No. 25-142 approving the 2025-2029 Consolidated Plan, Approving the 2025 Annual Action Plan, Approving the proposed amendments to the Analysis of Impediments to Fair Housing Choice and Citizen Participation Plan, and Authorizing the City Manager to execute necessary documents and certifications on behalf of the City of Roseville for submittal to the U.S. Department of Housing & Urban Development (HUD).

X. PUBLIC COMMENTS
This is the second opportunity to make a public comment on non-agenda items.

XI. STAFF/COUNCIL REPORTS
XII. ADJOURNMENT

City Council
Communication
Meeting Date: 5/21/2025
Item #: V.1
File #: 0102-10
Item ID: 2025-142
Title: Resolution - Rana Ghadban
Contact: Blair Hutchison 916-774-5266 [email protected]

SUMMARY
Commend Rana Ghadban for her outstanding service, leadership, and contributions to the betterment of the Roseville community and to the Roseville Area Chamber of Commerce; and extend best wishes for continued success in her future endeavors.

RECOMMENDATION
Commend Rana Ghadban for her outstanding service, leadership, and contributions to the betterment of the Roseville community and to the Roseville Area Chamber of Commerce; and extend best wishes for continued success in her future endeavors.

BACKGROUND
Not applicable.

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Ceremonial documents meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

5. Support community engagement and advocacy
Respectfully Submitted,
Blair Hutchison, City Clerk Technician
Carmen Avalos, City Clerk
ATTACHMENTS:

1. Resolution - Rana Ghadban
REVIEWERS:

Blair Hutchison, City Clerk Department Created/Initiated - 5/1/2025

Helen Dreyer, City Clerk Department Approved - 5/1/2025 Carmen Avalos, City Clerk Department Approved - 5/1/2025 Gretchen Hakala, City Attorney Department Approved - 5/1/2025 Katrina Six, City Clerk Department Approved - 5/2/2025
Ryan DeVore, City Clerk Department Approved - 5/5/2025
Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 5/6/2025 Katrina Six, City Clerk Department Final Approval - 5/6/2025

City Council
Communication
Meeting Date: 5/21/2025
Item #: V.2
File #: 0102-10
Item ID: 2025-141
Title: Resolution - Larry Winter
Contact: Blair Hutchison 916-774-5266 [email protected]

SUMMARY
Commend Larry Winter for his 30 years of outstanding service and dedication to the City of Roseville and the Fire Department, congratulate him for his many accomplishments, and wish him a long, healthy, and enjoyable retirement.

RECOMMENDATION
Commend Larry Winter for his 30 years of outstanding service and dedication to the City of Roseville and the Fire Department, congratulate him for his many accomplishments, and wish him a long, healthy, and enjoyable retirement.

BACKGROUND
Not applicable.

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Ceremonial documents meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services
Respectfully Submitted,
Blair Hutchison, City Clerk Technician
Carmen Avalos, City Clerk
ATTACHMENTS:

1. Resolution - Larry Winter
REVIEWERS:

Blair Hutchison, City Clerk Department Created/Initiated - 5/1/2025

Katrina Six, City Clerk Department Approved - 5/1/2025
Melissa Lipp, City Clerk Department Approved - 5/1/2025 Gretchen Hakala, City Attorney Department Approved - 5/1/2025 Katrina Six, City Clerk Department Approved - 5/2/2025
Ryan DeVore, City Clerk Department Approved - 5/5/2025
Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 5/6/2025 Katrina Six, City Clerk Department Final Approval - 5/6/2025

City Council
Communication
Meeting Date: 5/21/2025
Item #: VII.3
File #: 0900-02
Item ID: 2025-107
Title: West Zone Reclaimed Water Tanks Rehabilitation Project (RFP# 08-140) – Notice of Completion
Contact: Inderpreet Chaggar 916-774-5553 [email protected]

SUMMARY
Staff recommends acceptance of the Notice of Completion for the West Zone Reclaimed Water Tanks Rehabilitation Project with Euro Style Management. The total cost of the construction contract is $1,067,592.69. Funding for this project was provided by the Wastewater Rehabilitation Fund.

RECOMMENDATION
Staff recommends that the City Council accept the West Zone Reclaimed Water Tanks Rehabilitation Project as complete and adopt a resolution to authorize the Director of Environmental Utilities to execute the Notice of Completion.

BACKGROUND
The West Zone Reclaimed Water Tanks 1 and 2 were constructed in 2006 and are welded steel tanks.

The condition assessment conducted in 2023 found that structural components of the tanks, including the center support column and the roof rafters, were significantly corroded and required structural rehabilitation and/or replacement. The interior coating had also failed. In 2023, the Environmental Utilities (EU) Department retained WWE to complete the rehabilitation design (construction plans and specifications) for Tanks 1 and 2.

On April 3, 2024, City Council authorized to advertise the Contract Documents for the reclaimed water tanks. On August 7, 2024, the City awarded the construction contract to Euro Style Management (ESM) for a not-to-exceed amount of $1,069,944.

ESM submitted the request for final acceptance on April 8, 2025. The EU Department completed the final inspection of the Project and found the work to be complete and in accordance with the Contract Documents; therefore, the Project is now ready for final acceptance and approval of the Notice of Completion.

FISCAL IMPACT
The construction contract was awarded to Euro Style Management in the amount of $972,676 with contingency for potential change orders not to exceed $97,268, for a not-to-exceed amount of $1,069,944.

There were three (3) negotiated change orders at the end of construction, for a total change order amount of $94,916.69. The final contact value is $1,067,592.69. Funding for this project was provided by the Wastewater Rehabilitation Fund.

ENVIRONMENTAL REVIEW
The construction project involved the repair of an existing facility. This activity is categorically exempt from

CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption was prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Inderpreet Chaggar, Senior Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Resolution 25-141

2. NOC
REVIEWERS:

Inderpreet Chaggar, Environmental Utilities Department - Technical Services Created/Initiated - 4/16/2025 Devin Whittington, Environmental Utilities Department Approved - 4/30/2025 Sean Bigley, Environmental Utilities Department Approved - 5/1/2025 Gretchen Hakala, City Attorney Department Approved - 5/2/2025 Katrina Six, City Clerk Department Approved - 5/5/2025
Ryan DeVore, City Clerk Department Approved - 5/5/2025
Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 5/6/2025 Katrina Six, City Clerk Department Final Approval - 5/6/2025

RESOLUTION NO. 25-141

ACCEPTING THE PUBLIC WORK KNOWN AS THE WEST ZONE RECLAIMED WATER TANKS REHABILITATION PROJECT, APPROVING THE “NOTICE OF COMPLETION”,

AND AUTHORIZING THE ENVIRONMENTAL UTILITIES DIRECTOR TO EXECUTE

SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE
BE IT RESOLVED by the City Council of the City of Roseville as follows:

1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as the West Zone Reclaimed Water Tanks Rehabilitation Project, has been approved and the public work accepted.

2. The Environmental Utilities Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ____ day of _____________________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
_________________________________
City Clerk

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________

City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk

State of California )
County of Placer )
I, , being first duly sworn, depose and say: I am the
of the City of Roseville, a municipal
corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true. ___________________________________
City of Roseville
State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _____ day of ,
20___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.
____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

City Council
Communication
Meeting Date: 5/21/2025
Item #: VII.4
File #: 0800-02 & 0201-01
Item ID: 2025-184
Title: Water Well Maintenance and Rehabilitation Project - Professional Services Agreement Amendment and Budget Adjustment
Contact: Keith Schmidt 916-746-1194 [email protected]

SUMMARY
Staff recommends approval of the first amendment to the professional services agreement with Jacobs Engineering Group Inc. for the Water Well Maintenance and Rehabilitation Project in the amount of $458,071.70. The amendment will increase the total not-to-exceed amount from $607,915 to $1,065,986.70. This item also requests approval of a budget adjustment of $405,000 from the Water Rehabilitation Fund.

RECOMMENDATION

1. Adopt a resolution authorizing the City Manager to execute the First Amendment to the Professional Services Agreement with Jacobs Engineering Group Inc. for the Water Well Maintenance and Rehabilitation Project in the amount of $458,071.70, for a revised not-to-exceed agreement value of $1,065,986.70; and

2. Adopt an ordinance to approve a budget adjustment of $405,000 from available resources in the Water Rehabilitation Fund to fully fund this project.

BACKGROUND
Roseville maintains its commitment to provide safe and reliable water supplies. The City’s groundwater facilities and infrastructure provide an important alternate and potential emergency source of water supply.

The water supply reliability from these facilities and infrastructure helps meet the needs of our customers and provides a foundation for a thriving economy.

To prolong the life and prevent long-term damage of these groundwater facilities (i.e., the City’s active groundwater production wells), it is necessary to perform periodic assessments and conduct routine preventative maintenance and/or rehabilitation.

After a competitive procurement process, on August 18, 2021, Council authorized a Professional Service Agreement (PSA) with Jacobs for mechanical well redevelopment at three (3) of the City’s four (4) thenactive Aquifer Storage and Recovery (ASR) production wells. The physical labor of disassembling each well, removing the motor and pump with a crane, cleaning and reassembling the wells was subcontracted in Jacobs’ PSA to Eaton Drilling Co LLC dba Eaton Pumps Sales & Service (Eaton). Well 7, near Woodcreek Oaks Boulevard, was the final well scheduled for redevelopment via this PSA. When Eaton/Jacobs disassembled Well 7 in October 2023, some Well 7 components were found to be corroded beyond serviceability. Staff conducted a thorough investigation to determine the cause of the corrosion, reviewing water quality results, well construction, and operational information and collaborated with corrosion specialists. The final recommendation was to upgrade the Well 7 components to stainless steel

like the new ASR wells presently being constructed by the City. The original scope of work in Jacobs’ contract did not include budget for significant part replacement costs. Staff is requesting $405,000 to cover the additional cost of replacement parts and upgraded materials.

FISCAL IMPACT
The requested budget adjustment of $405,000 will come from available resources in the Water Rehabilitation Fund to cover the additional cost of replacement parts. This request brings the existing project from $800,000 to a new total budget of $1,205,000.

ENVIRONMENTAL REVIEW
The Water Well Maintenance and Rehabilitation project involves the maintenance and replacement of existing structures and facilities. This activity is categorically exempt from CEQA as a Class 2 Exemption (State CEQA Guidelines Section 15302). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Keith Schmidt, Senior Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Project Vicinity Map

2. Resolution 25-156

3. Signed Amendment

4. Ordinance 6944

5. Notice of Exemption
REVIEWERS:

Keith Schmidt, Environmental Utilities Department - Technical Services Created/Initiated - 4/28/2025 Devin Whittington, Environmental Utilities Department Approved - 4/30/2025 Sean Bigley, Environmental Utilities Department Approved - 5/1/2025 Gretchen Hakala, City Attorney Department Approved - 5/6/2025 Katrina Six, City Clerk Department Approved - 5/8/2025
Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/8/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/11/2025 Dominick Casey, City Manager Department - City Manager Approved - 5/12/2025 Katrina Six, City Clerk Department Final Approval - 5/13/2025

RESOLUTION NO. 25-156

APPROVING A FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND JACOBS ENGINEERING GROUP, INC.,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a First Amendment to Professional Services Agreement for the Water Well Maintenance and Rehabilitation project, by and between the City of Roseville and Jacobs Engineering Group, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said first amendment is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

[B:\City Attorney\corres\Kelly\Contracts 2025\First Amendment Well 7.docx:04/08/2025]

FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT
Project: Water Well Maintenance and Rehabilitation
THIS FIRST AMENDMENT TO AGREEMENT is made and entered into this ___ day of __________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and Jacobs Engineering Group Inc., a Delaware corporation (“CONSULTANT”); and W I T N E S S E T H:

WHEREAS, CITY and CONSULTANT previously entered into a Professional Services Agreement dated August 18, 2021 (“Agreement”) regarding the cleaning on three of the City’s Aquifer Storage and Recovery wells (Wells 7, 8 and 13), properly destroy Well 4, and provide on call support services related to well redevelopment, assessment, and operations (“Project”); and
WHEREAS, CITY desires to amend the Agreement to include additional services as described in CONSULTANT’s letter/proposal dated March 28, 2025, which is attached hereto as Exhibit “A” and incorporated herein by reference; and
WHEREAS, CONSULTANT is willing and able to provide such additional services.

NOW, THEREFORE, the parties agree as follows:

1. CONSULTANT shall provide additional services as described in Exhibit “A” of this First Amendment to Agreement.

[B:\City Attorney\corres\Kelly\Contracts 2025\First Amendment Well 7.docx:04/08/2025]

2. Section 2 of the Agreement is amended by adding an additional paragraph to read as follows:
“CITY shall pay four hundred fifty-eight thousand, seventy-one dollars and seventy cents ($458,071.70), in consideration of the additional services as set forth in Exhibit “A” to the First Amendment to Agreement. This brings the total not to exceed contract amount to one million, sixty-five thousand, nine hundred eighty-six dollars and seventy cents ($1,065,986.70).”

3. The Agreement is amended by adding an additional paragraph for compliance with AB334 to read as follows:
“22. Public Contracts: Conflicts of Interest. CONSULTANT’s duties and services under this Agreement shall not include preparing or assisting CITY with any portion of the CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Agreement.”

4. The Agreement is further amended by adding an additional paragraph regarding compliance with the Levine Act:

[B:\City Attorney\corres\Kelly\Contracts 2025\First Amendment Well 7.docx:04/08/2025] “23. The Levine Act Disclosure. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to CITY elected or appointed officers totaling more than $250 within the twelve (12) months prior to the CITY decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by CONSULTANT and/or its agent(s), CONSULTANT is responsible for compliance, including for its disclosure obligations, if any, as further described at https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.”

5. All other provisions of the Agreement shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this First Amendment to Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. _________, adopted by the Council of the City of Roseville on the ___ day of ___________, 20__, and CONSULTANT has caused this First Amendment to Agreement to be executed. [SIGNATURES ON NEXT PAGE]

Robert Tull
Vice President

[B:\City Attorney\corres\Kelly\Contracts 2025\First Amendment Well 7.docx:04/08/2025] EXHIBIT “A”

Jacobs Engineering Inc.
2485 Natomas Park Drive
Suite 600
Sacramento, CA 95833-2937
United States
T +1.916.920.0300
F +1.916.920.8463
www.jacobs.com
March 28, 2025
Attn: Keith Schmidt
City of Roseville
Environmental Utilities
2005 Hilltop Circle
Roseville, CA 95747
Project name: Water Well Maintenance and Rehabilitation Subject: : Modification #1 to extend contract end date and update cost for Water Well Maintenance and Rehabilitation Project
Dear Mr. Keith Schmidt,
The purpose of this letter is to obtain formal authorization to extend the contract period through December 31, 2025, for engineering services to the City of Roseville for the Water Well Maintenance and Rehabilitation Project, and to add costs for pump replacement components for the rehabilitation and maintenance of Roseville Well 7. The scope of work and deliverables for this Contract are as presented in the existing Professional Services Agreement, dated August 19, 2021.

The work authorized under this Contract shall be completed by December 31, 2025. The City of Roseville authorized the project for $607,915 for professional services and expenses on a time and material basis.

For this contract extension, Jacobs has updated the labor rates to 2025 rates and has added costs for replacement components for the pump and appurtenances in Well 7 (Task 3-3 from August 2021 scope of work), per estimates from Eaton Pumps (Jacobs’s subcontractor for this project), and as selected by the City from a previously provided list of replacement options and costs. The labor rates for the subcontractor Eaton Pumps have also been adjusted for 2025. The updated cost to complete the remaining tasks under this contract modification is $458,071.70. The revised project total cost is $1,065,986.70.

The budget, deliverables, and schedule are based upon the following assumptions:
 Jacobs will utilize budgeted amounts remaining from tasks that have been completed, and from contingent tasks that may not be completed per agreement with the City of Roseville. Proposed reallocations are shown in Table 1, below.
 Jacobs will use 2025 labor rates subject to escalation at 3% for each calendar year beyond 2025.

Labor rates are shown in Table 2, below.
 Based on the inspection of the pump and appurtenances in Well 7 in October 2023, as part of maintenance and rehabilitation activities at Well 7 (Contract Task 3-3), numerous pump components were found to have pitting corrosion and were recommended for replacement.

Samples of the corroded components were sent for metallurgical analysis to determine the composition of the stainless steel and its susceptibility to corrosion. Jacobs prepared a memorandum summarizing the testing results and presented recommendations for replacement

Date: 28 March 2025
Subject: : Modification #1 to extend contract end date and update cost for Water Well Maintenance and Rehabilitation Project
Jacobs Engineering Inc. 2
parts, along with cost estimates for the parts to be replaced. The memorandum was sent to the City in March 2024. The City selected the replacement options from the recommendations in December 2024 and requested a contract modification to add the costs of the replacement parts to complete the maintenance and rehabilitation of Well 7.  Jacobs will work with their subcontractor Eaton Pumps to procure the replacement pump components for Well 7 and will submit an invoice to the City for payment as soon as possible so that Jacobs may provide prompt payment to Eaton Pumps for the replacement components. The revised cost for Eaton Pumps to complete Well 7 rehabilitation including replacement pump components selected by the City is $509,923.70 (see attached cost estimates from Eaton Pumps).

The amount requested for this modification is $458,071.70, for the replacement components.

Revised labor rates will be covered by reallocation of remaining budgeted amounts from the August 2021 contract.

To authorize this contract modification, please sign and date the associated contract modification documents, and return a signed copy to Nicole Badon. We appreciate the opportunity to provide the City of Roseville with engineering-related services. If you have any questions regarding this request for contract modification, please contact me via phone or email.

Sincerely,
Nicole Badon
Hydrogeologist/Project Manager
+1 425 233 3404
[email protected]

Date: 28 March 2025
Subject: : Modification #1 to extend contract end date and update cost for Water Well Maintenance and Rehabilitation Project Jacobs Engineering Inc. 3
Table 1
Proposed Budget for Contract Modification # 1 to add Costs for Well 7 (2021 Contract Task 3-3) Replacement Pump Components Task Description
Contract
Amount
Billed to
Date
Budget
Remaining Current Status
Proposed
Reallocation
Reallocated
Contract Amount
Proposed Budget for
Modification # 1
(Well 7 Materials)
New Contract
Amount
1 Project Management $ 22,738.00 $ 23,214.50 $ (476.50) Add'l funds required, reallocate from Task 5 $ 8,256.75 $ 30,994.75 $ - $ 30,994.75 2 Limited Well Assessment $ 30,142.00 $ 23,105.75 $ 7,036.25 No additional funds required, reallocate some to Task 3 $ (3,085.25) $ 27,056.75 $ - $ 27,056.75 3 Mechanical Well Development $ 365,952.00 $ 298,289.51 $ 67,662.49 Add'l funds required for Well 7 (Task 3.3), reallocate from other tasks $ 98,497.01 $ 464,449.01 $ 458,071.70 $ 922,520.71 4 Well Abandonment & Destruction $ 140,823.00 $ 64,251.99 $ 76,571.01 100% complete; reallocate to Well 7 for Eaton's labor $ (76,571.01) $ 64,251.99 $ - $ 64,251.99 5 On-Call Services $ 48,260.00 $ 19,672.00 $ 28,588.00 Reallocate some budget, retain some for future on-call work $ (27,097.50) $ 21,162.50 $ - $ 21,162.50 Total $ 607,915.00 $ 428,533.75 $ 179,381.25 $ - $ 607,915.00 $ 458,071.70 $ 1,065,986.70

Date: 28 March 2025
Subject: : Modification #1 to extend contract end date and update cost for Water Well Maintenance and Rehabilitation Project
Jacobs Engineering Inc. 4
Table 2
Jacobs 2025/2026 Rate Schedule
Professionals and Technologists
Labor Classification 2025
Labor Rates
2026
Labor Rates*
Principal $321 $331
Senior Engineer $321 $331
Senior Technologist III $321 $331
Project Manager $251 $259
Health and Safety Manager $251 $259
Corrosion Specialist/Engineer $209 $215
Staff Engineer $152 $156
Project Controls $123 $127
Office/Clerical/Technical Editor/Project Controls $123 $127 *Rate Schedule subject to escalation at 3% for each calendar year beyond 2025.

Eaton Pumps Construction and Project Costs
Jacobs Engineering - Roseville #7 S.S Pump Equipment & Labor This Estimate prepared by:

Ryan Brooks
Item Unit
Number Description Amount Price Total
Construction Materials

1.) 12 X .375 X 119.25 304ss Column w/316ss Couplings 29 Ea 8,982.00 $ 260,478.00 $

2.) 12 X .375 X 59.25 304ss Column w 316ss Couplings 2 Ea 5,437.00 $ 10,874.00 $

3.) 12" NPT X .375 X 60 TBE 304ss Column 2 Ea 3,735.00 $ 7,470.00 $

4.) 12" NPT 316ss US Valve Coulmn Check 1 Ea. 27,944.00 $ 27,944.00 $

5.) 12" NPT 316ss Cone Strainer 1 Ea. 1,515.00 $ 1,515.00 $

6.) 12 X 3.00 316ss Bearing Retainers 31 Ea. 537.00 $ 16,647.00 $

7.) 3.00 X 1.94 Rubber Lineshaft Bearings 31 Ea. 48.00 $ 1,488.00 $

8.) 1.94 X 120.00 316ss Line Shaft w/ 304ss Coupling 1extra to make head shaft 31 Ea. 2,530.00 $ 78,430.00 $

9.) 1.94 X 60.00 316ss Line Shaft w/ 304ss Coupling 1 Ea. 1,584.00 $ 1,584.00 $

10.) 2505 Super Stainless Steel Duplex Tubing 1/4" 600 Ft. 5.40 $ 3,240.00 $

11.) Aegis Shaft Grounding Ring/ With Insulated Upper Bearing Carrier 1 LS 15,454.55 $ 15,454.55 $ Estimated Construction Material Costs (Items 1 through 11) $ 425,124.55 +7.75% Tax $ 32,947.15
Labor

12.) Video Camera Survey 1 LS 950.00 $ 950.00 $

13.) Mechanical Cleaning & Removal & Disposal Of Fill Material 1 LS 11,875.00 $ 11,875.00 $

14.) Disinfect Well 2 LS 3,917.50 $ 7,835.00 $

15.) Install Pump, Downhole Control Valve, Motor & Appurentances 1 LS 15,976.00 $ 15,976.00 $

16.) Pump Development 8 HR 256.75 $ 2,054.00 $

17.) Additional Shop Unload/Prep/Load New Pump Materials 1 LS 1,200.00 $ 1,200.00 $ Estimated Labor Costs (Items 12 through 17) $ 39,890.00 Equipment and Rentals

18.) Temporary Storage Tanks(2) & Piping Per Month 2 LS 3,878.00 $ 7,756.00 $

19.) Provide Temporary Facilities Including Fencing & Traffic Control 1 LS 4,206.00 $ 4,206.00 $ Estimated Equipment and Rental Costs (Items 18 through 19) $ 11,962.00 Total Project Costs (Items 1 through 19)(Tax included) 509,923.70 $ All Material Costs Are Estimates And Subject To State And Local Taxes Prices Subject To Change After 1 Days
February 26, 2025

ORDINANCE NO. 6944

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2024-25, is hereby amended as listed on the attached budget adjustment for the Water Well Maintenance and Rehabilitation project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6130 5301 84001 500152 405,000 Increase Professional Services for Project #500152 Well Rehabilitation - Development and Retrofit
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 405,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 405,000

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6130 3601 00000 000000 (405,000) Decrease Water Rehabilitation Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (405,000)
Justification for Budget Adjustment:

The Well Rehabilitation - Development and Retrofit project (#500152) was established for aquifer storage and recovery (ASR) production well repairs, material retrofits, and needed rehabilitation due to the aging of existing infrastructure. When Well 7 was disassembled, some components were found to be corroded beyond serviceability. Staff concluded the best repair option was to upgrade Well 7 to material composition of the ASR wells presently constructed by the City. Staff is requesting Council adopt an ordinance to approve a budget adjustment of $405,000 from available resources in the Water Rehabilitation Fund (6130) to cover the additional cost of replacement parts. This request brings the existing project from $800,000 to a new total budget of $1,205,000.

Keith Schmidt, Senior Engineer 2024-25
Linda York, EU Business Analyst
EU Technical Services

City Council
Communication
Meeting Date: 5/21/2025
Item #: VII.5
File #: 0203-09 & 0201-01
Item ID: 2025-219
Title: Wastewater Collections Cured-in-Place Pipe Lining Equipment – Budget Adjustment Contact: Tracie Mueller 916-774-5688 [email protected]

SUMMARY
Staff recommends approval of a budget adjustment of $750,000 to augment the Sewer Collection System Cured-in-Place Pipe (CIPP) Rehabilitation Project from the Wastewater Rehabilitation Fund, and $1,200,000 from the project for a contribution to the Fleet Replacement Fund for the purchase of a new truck equipped with CIPP lining equipment and a cutting machine to be installed within an existing truck to allow Wastewater Collections to perform trenchless repair and rehabilitation work to existing sewer mains.

RECOMMENDATION
Staff recommends that the City Council adopt an ordinance to approve a budget adjustment in the amount of:
• $750,000 for the Sewer Collection System Cured-in Place Pipe Rehabilitation Project (400078) from the Wastewater Rehabilitation Fund; and
• $1,200,000 to fund the purchase of a new truck equipped with Cured-in Place Pipe lining equipment and a cutting machine to be installed in an existing truck to be used by the Environmental Utilities Department’s Wastewater Collection Division to address repair and rehabilitation work to existing sewer mains.

BACKGROUND
Wastewater Collections performs both routine and emergency repairs and rehabilitation to its existing infrastructure. This work includes repair and rehabilitation of failed sewer mains. Wastewater Collections has used cured-in-place pipe (CIPP) rehabilitation using ultraviolet light for the last five years through the procurement of two contractors through three separate construction contracts. The EU Department received a single bid for two of the construction contract procurements, and two bids for the other construction contract procurement. The last two construction contracts required work to be removed via change order from each of the two contractors due to their inability to perform the required CIPP work.

The Wastewater Collection Division continually inspects sewer pipes using closed circuit television that identifies pipes for CIPP repair and rehabilitation. The Collections team has been using CIPP rehabilitating laterals for many years. Based on the continual need for CIPP rehabilitation of sewer mains, the Collection team’s experience with CIPP lining laterals and the lack of competent CIPP contractors in the local community, the EU Department has decided that expanding the Collection team’s CIPP lining work to include 8-inch to 24-inch sewer mains is in the best interest of the City.

The purchase of the CIPP equipment will allow Wastewater Collection staff to rehabilitate existing wastewater collections mains themselves to prevent permit violations, and to decrease inflow and infiltration which will reduce wastewater collections and treatment plant capital costs. It is estimated that

the payback period for this CIPP equipment purchase will be less than two years based on the three prior construction contract costs, and an estimate that the Wastewater Collections crew will line 2,400 lineal feet of pipe a month over a six-month period per year.

The Public Works Department’s Fleet Management Division is making the purchases as the recommended equipment is part of the City’s vehicle fleet. The new CIPP truck and cutting machine to be installed within an existing truck will be purchased through the Fleet Replacement Fund so a budget adjustment is required to transfer funds from the Sewer Collection System CIPP Rehabilitation Project (funded through the Wastewater Rehabilitation Fund) to increase Fleet’s appropriations authority.

FISCAL IMPACT
The recommended budget adjustment appropriates $750,000 of available resources in the Wastewater Rehabilitation Fund to the CIPP Project, and $1,200,000 from the CIPP Project for a payment to the City’s Fleet Replacement Fund. The payment to the Fleet Replacement Fund includes $895,000 for the new CIPP truck including a new vehicle preparation fee and additional equipment to be installed by Fleet, $291,595 for the new cutter to be installed on the existing truck including shipping of the truck for the required modifications, and $12,814 in contingency funds based on the current variable market. This equipment will be purchased through the Fleet Replacement Fund. If the contingency funds are used, there will be no net impact to the Fleet Replacement Fund since the recommended budget adjustment will increase both its revenue and expenditure budgets by $1,200,000.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Approval of a budget adjustment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services
Respectfully Submitted,
Tracie Mueller, Wastewater Utility Manager
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Ordinance 6939
REVIEWERS:

Linda York, Environmental Utilities Department Created/Initiated - 4/30/2025 Pamela Walsh, Environmental Utilities Department Approved - 4/30/2025 Sean Bigley, Environmental Utilities Department Approved - 5/1/2025 Gretchen Hakala, City Attorney Department Approved - 5/6/2025 Katrina Six, City Clerk Department Approved - 5/6/2025

Ryan DeVore, City Clerk Department Approved - 5/6/2025
Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/7/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/8/2025 Dominick Casey, City Manager Department - City Manager Approved - 5/8/2025 Katrina Six, City Clerk Department Final Approval - 5/8/2025

ORDINANCE NO. 6939

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2024-25, is hereby amended as listed on the attached budget adjustment for the Wastewater Collections Cured-InPlace Pip Lining Equipment project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCALYEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6230 6587 84001 400078 (450,000) Reduce Capital Outlay budget to increase Fleet Expansion budget
6230 5517 84001 400078 1,200,000
Increase Fleet Expansion budget to purchase UV CIPP
Curing System and Schwalm Talpa Robotic Cutting
System
4005 6552 62601 000000 1,200,000
Increase Fleet Replacement Capital Outlay budget to
purchase UV CIPP Curing System and Schwalm Talpa
Robotic Cutting System
EXPENDITURES/EXPENSES/TRANSFERSOUTTOTAL 1,950,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
4005 4252 62601 000000 1,200,000
Increase revenue in Fleet Replacement Fund to
purchase UV CIPP Curing System and Schwalm Talpa
Robotic Cutting System
REVENUES/TRANSFERS INTOTAL 1,200,000
NET ADJUSTMENT 750,000

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment

DESCRIPTION
6230 3601 00000 000000 (750,000) Decrease Wastewater Rehabilitation Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCETOTAL (750,000)
Justification for Budget Adjustment:

EU-Wastewater requests a budget adjustment of $750,000 for the Sewer Collection Cured-in-Place Pipe (CIPP) Rehabilitation project to purchase a CIPP truck and its related equipment to allow Wastewater Collections staff to rehabilitate existing wastewater collections mains to prevent permit violations and reduce reliance on hard to find external contractors for CIPP work. This will reduce rehabilitation costs and decrease inflow and infiltration. The project has $450,000 for this expenditure but needs an additional $750,000 from the available resources in the Wastewater Rehabilitation Fund (6230) to cover the full cost. The total project budget will increase to $6,983,387.

Tracie Mueller, EU Wastewater Utility Manager 2024-25
Deanne Garcia, EU Business Analyst
EU/Wastewater

City Council
Communication
Meeting Date: 5/21/2025
Item #: VII.6
File #: 0800-02
Item ID: 2025-127
Title: Sacramento Regional Water Bank Phase 3 – Regional Water Authority Program Agreement
Contact: Janice Gainey 916-774-5535 [email protected]

SUMMARY
Staff recommends approval of an agreement with the Regional Water Authority and other water agency partners to allow the City to participate in Phase 3 of the development of the Sacramento Regional Groundwater Bank at a cost of $36,720, which includes a 20% contingency and is budgeted in the Regional Water Supply Reliability Study project in the Water Construction Fund.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve the Sacramento Regional Water Bank Phase 3 Agreement and authorize the City Manager to execute it on behalf of the City of Roseville.

BACKGROUND
In 2016, the City of Roseville and 20 Regional Water Authority (RWA) members and associate member agencies entered into a subscription-based Program Agreement to develop a Regional Water Reliability Plan (RWRP). The RWRP evaluated: 1) the vulnerabilities and potential mitigation actions to address vulnerabilities of water supplies for each agency, 2) the potential for expanding conjunctive use in the greater Sacramento metropolitan area as a means of reducing vulnerabilities to climate conditions, and 3) interest in establishing a regional groundwater bank as a means of incentivizing expanded conjunctive use operations. The RWRP identified that there is a significant opportunity for expanding conjunctive use in the region, as well as strong interest in continuing development of a regional groundwater bank.

On April 17, 2019, the Council approved the City’s participation in the first phase of activities required to establish the Sacramento Regional Groundwater Bank (Water Bank).

On March 3, 2021, the City Council approved the City’s participation in the second phase of activities required to establish the Water Bank.

The scope of work contained in the proposed Phase 3 Program Agreement includes four work categories.

Work Category 1: Technical Activities
Technical activities include the development and analysis of preliminary Water Bank scenarios, development of consistent modeling baselines, ongoing groundwater modeling support, water accounting system development, Best Management Practices (BMPs) for conjunctive use implementation development, and financial analysis. Modeling activities will utilize both the CalSim and CoSANA Models. • California Simulation (CalSim) is a water resource planning model, developed by the California Department of Water Resources (DWR) and the Mid-Pacific Region of the U.S. Bureau of Reclamation (Reclamation), to simulate operations of the State Water Project (SWP) and the

Central Valley Project (CVP).
• Cosumnes-South American-North American (CoSANA) model is a quasi-three-dimensional finite element model that was developed using the Integrated Water Flow Model (IWFM) 2015 software package to simulate the relevant hydrologic processes prevailing in the region. CoSANA integrates the groundwater aquifer with the surface hydrologic system and land surface processes and operations.

Work Category 2: Environmental Activities
Environmental activities include California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) Scoping/Rescoping, CEQA/NEPA Documents preparation including environmental documentation and associated impact analyses, an Environmental Impact Report (CEQA), and a separate Environmental Assessment (NEPA).

Work Category 3: Institutional Activities
Institutional activities will establish a formal governance structure for Water Bank operations and management, create tools to support the governance structure, and address policy-related issues such as potential fees from transfers and environmental commitments. Although many of these activities started during early phases of work, they will continue until project completion.

Work Category 4: Miscellaneous Activities
Miscellaneous activities focus on collaborations and engagement efforts related to the Water Bank.

Although many of these activities started during early phases of work, they will continue until project completion and include Program Committee support and United States Bureau of Reclamation (USBR) engagement and coordination.

Staff recommends participating in the Phase 3 effort to establish the Sacramento Regional Water Bank as it also increases the City’s overall water supply reliability and helps Roseville realize the full benefits of the City’s long-term investment in Aquifer Storage and Recovery (ASR) infrastructure.

FISCAL IMPACT
The cost for Roseville to participate in Phase 3 of the Sacramento Regional Water Bank is $36,720, which includes a 20% contingency and is budgeted in the Regional Water Supply Reliability Study project in the Water Construction Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,

Janice Gainey, Principal Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Resolution 25-154

2. Water Bank Phase 3 Program Agreement
REVIEWERS:

Janice Gainey, Environmental Utilities Department - Water Created/Initiated - 4/15/2025 George Hanson, Environmental Utilities Department - Water Approved - 4/22/2025 Sean Bigley, Environmental Utilities Department - All Approved - 4/23/2025 Gretchen Hakala, City Attorney Department Approved - 5/7/2025 Katrina Six, City Clerk Department Approved - 5/8/2025
Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/8/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/8/2025 Dominick Casey, City Manager Department - City Manager Approved - 5/12/2025 Katrina Six, City Clerk Department Final Approval - 5/13/2025

RESOLUTION NO. 25-154

APPROVING A REGIONAL WATER AUTHORITY PROGRAM AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND THE REGIONAL WATER AUTHORITY,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, the Regional Water Authority Program Agreement for the Sacramento Regional Water Bank, Phase 3 project, between the City of Roseville and the Regional Water Authority, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of __________________________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
___________________________
City Clerk

Water Bank Phase 3 Program Agreement 20Sep24_Final_COR_DC (003)

REGIONAL WATER AUTHORITY

PROGRAM AGREEMENT
SACRAMENTO REGIONAL WATER BANK, PHASE 3
This Agreement is made and entered into as of the ____ day of ______, 2025, by and between the Regional Water Authority (“RWA”), a joint exercise of powers authority formed under California Government Code section 6500, and following, and the Members and Contracting Entities of RWA listed in Exhibit 1 to this Agreement, upon their execution of this Agreement (who are collectively referred to in this Agreement as “Program Committee” or “Program Committee Agency(ies)”), to provide for carrying out a Project or Program that is within the authorized purposes of RWA, and sharing in the cost and benefits by Program Committee Agencies.

RECITALS
A. RWA is a joint powers authority, formed to serve and represent regional water supply interests and to assist its members in protecting and enhancing the reliability, availability, affordability and quality of water resources.

B. The joint powers agreement (“RWA JPA”) pursuant to which RWA was formed and operates, and as was amended on October 8, 2013, authorizes RWA to enter into a “Project or Program Agreement,” which is defined in the RWA JPA as an agreement between RWA and two or more of its Members or Contracting Entities to provide for carrying out a Project or Program that is within the authorized purposes of RWA, and sharing in the cost and benefits by the parties to the Project or Program Agreement.

C. Article 21 of the RWA JPA states: “The Regional Authority’s projects are intended to facilitate and coordinate the development, design, construction, rehabilitation, acquisition or financing of water-related facilities (including sharing in the cost of federal, State or local projects) on behalf of Members and/or Contracting Entities. The Regional Authority may undertake the development, design, construction, rehabilitation, acquisition or funding of all or any portion of such projects on behalf of Members and/or Contracting Entities in the manner and to the extent authorized by such Members and/or Contracting Entities as provided in this Agreement, but shall not accomplish these functions, nor acquire or own water-related facilities in its own name.” D. Article 22 of the RWA JPA states: “Prior to undertaking a project or program, the Members and/or Contracting Entities who elect to participate in a project or program shall enter into a Program or Program Agreement. Thereafter, all assets, benefits and obligations attributable to the project shall be assets, benefits and obligations of those Members and/or Contracting Entities that have entered into the Project or Program Agreement. Any debts, liabilities, obligations or indebtedness incurred by the Regional Authority in regard to a particular project or program, including startup costs advanced by the Regional Authority, shall be obligations of the

2 participating Members and/or Contracting Entities, and shall not be the debts, liabilities, obligations and indebtedness of those Members and/or Contracting Entities who have not executed the Project or Program Agreement.”
E. There is nothing in the RWA JPA or RWA policies that would prevent the participation of unaffiliated entities in projects conducted by RWA and its Members and Contracting Entities under a Project or Program Agreement, subject to approval of all participating Members and Contracting Entities and the unaffiliated entity’s execution of the Program Agreement.

F. RWA and the Program Committee Agency desire to carry out a Program and share in the costs and benefits of the Program, as a Project or Program Agreement as provided for in Articles 21 and 22 of the RWA JPA.

In consideration of the promises, terms, conditions and covenants contained herein, the parties to this Agreement hereby agree as follows:

1. Recitals Incorporated. The foregoing recitals are hereby incorporated by reference.

2. Defined Terms. Terms defined in the RWA JPA will have the same meaning in this Agreement.

3. Description of the Program. The program (“Program”) that RWA and the Program Committee Agency desire to carry out is the completion of activities required to establish the Sacramento Regional Water Bank (“Water Bank”). The Water Bank will be a sustainable groundwater storage and recovery program intended to increase conjunctive use capacity and operations in the region to improve the long-term reliability of water supplies. The Water Bank will include an accounting system of storage and recovery with a monitoring program to ensure long-term groundwater basin sustainability and consistency with the Sustainable Groundwater Management Act. This phase of work will be focused on final feasibility determinations, including environmental analysis, needed to achieve Federal recognition of the Water Bank. A general scope of work for Phase 3 is attached hereto as Exhibit 2 (“Program Description”).

4. Program Committee. Each Program Committee Agency previously formed a Program Committee consisting of one representative (and alternates) designated by each Program Committee Agency. The Program Committee will meet as necessary from time to time to administer and implement this Agreement on behalf of all Program Committee Agencies. A majority of the total members of the Program Committee will constitute a quorum. To proceed with a vote to take action, a quorum must be present at a meeting, with a majority of the number present required for an affirmative vote. Each member of the Program Committee will have one vote, either by its representative or an alternate. When a vote to take action will occur, notice of at least seven days shall be provided to all Program Committee members to provide reasonable opportunity to participate in the consideration of the action item.

5. Sharing in Program Costs and Benefits. The total estimated cost to complete the

Water Bank Phase 3 Program Agreement 20Sep24_Final_COR_DC (003) Water Bank has been recently estimated at $3,740,000. Funding to initiate the Water Bank project and advance multiple planning, modeling, and environmental efforts has agreed upon with the vast majority secured through multiple sources of funding including Phase 1 ($493,000) and Phase 2 ($1,150,000) Program agreements, and a Department of Water Resources (DWR) 2022 Urban Drought Grant ($660,000). Additional funding is in the process of being obtained from a DWR Facilitation Support Services program currently estimated at $100,000 and from the Federal Government (WIIN act appropriation) administered through the United States Bureau of Reclamation (USBR) currently estimated at $710,000. These two proposed sources of funds have not been secured. For this reason, the estimated funding necessary to complete the Water Bank project is between $629,000 (assuming proposed estimated amounts of funding are secured) and $1,437,000 (without proposed funding).

The assessments and not-to exceed budgets for each Program Committee Agency are further described and attached hereto as Exhibit 3 (“Financing Plan”). Each Program Committee Agency will make one or more payments to RWA for completion of the Program. Program Committee Agencies shall have full access to final work products of the Program.

At the conclusion of the Program, the Program Committee will take action on the disposition of any remaining funds. If the Program Committee elects to return the surplus funds to the Program Committee Agencies, RWA will pay back such funds to the Program Committee Agencies on a pro rata basis reflecting the amount of the payments made by each of Program Committee Agency.

In accordance with the provisions of Articles 21 and 22 of the RWA JPA, any debts, liabilities, obligations or indebtedness incurred by RWA in regard to the Program will be the obligations of the Program Committee Agency, and will not be the debts, liabilities, obligations and indebtedness of those Members and Contracting Entities who have not executed this Agreement.

6. Role of RWA. The RWA will (a) ensure that the interests of Members and Contracting Entities of RWA who do not participate in this Program are not adversely affected in performing this Agreement; (b) provide information to the Program Committee Agency on the status of implementation of the Program; (c) assist the Program Committee in carrying out its activities under this Agreement; d) secure consultant support services through a competitive selection process as identified in RWA Policy 300.2, where applicable; and e) manage consultant support services in completion of the Program.

7. Authorization to Proceed with the Program. Upon execution of this Agreement, the Program Committee Agencies agree to fund their portion of the Program costs in an amount and manner as described in Exhibit 3 (“Financing Plan”) to this Agreement.

8. Term. This Agreement will remain in effect for so long as any obligations under this Agreement and/or obligations from other sources of funding secured for completing the Program remain outstanding.

9. Withdrawal. A Program Committee Agency may withdraw from this Agreement without requiring termination of this Agreement, effective upon ninety days’ notice to RWA and

4 the other Program Committee Agencies, provided that, the withdrawing Program Committee Agency will remain responsible for any indebtedness incurred by the Program Committee Agency under this Agreement prior to the effective date of withdrawal. If any surplus funds remain after the withdrawing Program Committee Agency has met all of its financial obligations under this Agreement, then such funds will be returned to the withdrawing Program Committee Agency in proportion to the total contribution made by each Program Committee Agency.

10. Amendments. This Agreement may be amended from time to time with the approval of all of the Program Committee Agencies and RWA.

11. Privileges and Immunities. All of the privileges and immunities from liability; exemptions from laws, ordinances and rules; and all pension, relief, disability, worker's compensation and other benefits that apply to the activity of officers, agents or employees of RWA or the Program Committee Agencies when performing their respective functions for those agencies will, to the extent permitted by law, apply to them to the same degree and extent while engaged in the performance of any of the functions and other duties under this Agreement. It is further understood and agreed by RWA and the Program Committee Agencies that, notwithstanding anything contained herein, the employees of RWA and of each Program Committee Agency shall continue to be entirely and exclusively under the direction, supervision and control of the employing party.

12. No Third Party Beneficiary. RWA and the Program Committee Agencies understand and agree that this Agreement creates rights and obligations solely between RWA and the Program Committee Agencies and is not intended to benefit any other party. No provision of this Agreement shall in any way inure to the benefit of any third person so as to constitute any such third person as a third-party beneficiary of this Agreement or any of its items of conditions, or otherwise give rise to any cause of action in any person not a party hereto.

13. Liabilities. With respect to this Agreement, RWA and the Program Committee Agencies expressly agree that the debts, liabilities and obligations of RWA and of each Program Committee Agency shall remain the debts, liabilities and obligations of that party alone and shall not be the debts, liabilities and obligations of any other party to this Agreement, except as may be otherwise set forth herein or in an amendment to this Agreement.

14. Audits and Accounting. All funds provided under this Agreement shall be separately accounted for and maintained, with books and records of such funding open to inspection by the Program Committee Agencies. Funding under this Agreement shall be subject to and consistent with the audit and accounting procedures set forth in Articles 27 and 28 of the RWA JPA.

15. General Provisions. Any notice to be given under this Agreement shall be made by:
(a) depositing in any United States Post Office, postage prepaid, and shall be deemed received at the expiration of 72 hours after its deposit; (b) transmission by reputable overnight courier service; (c) transmission by electronic mail; or (d) personal delivery. This Agreement shall be governed by the laws of the State of California. The contact information for each Participant with respect

Water Bank Phase 3 Program Agreement 20Sep24_Final_COR_DC (003) to this section of the Agreement is set forth in Exhibit 4 (“Notice Information”). This Agreement may be executed by the parties in counterpart, each of which when executed and delivered shall be an original and all of which together will constitute one and the same document.

16. Signatories’ Authority. The signatories to this Agreement represent that they have authority to execute this Agreement and to bind the Program Committee Agencies on whose behalf they execute it.

6 The foregoing Sacramento Regional Water Bank, Phase 3 Program Agreement is hereby agreed to by RWA and the Program Committee Agency.

Dated: __________, 2025 ______________, 2025

Signature Signature
Jim Peifer
Executive Director
Regional Water Authority
Dominick Casey
City Manager
City of Roseville

List of Agreement Exhibits
Exhibit 1 – Program Committee Agency
Exhibit 2 – Program Description
Exhibit 3 – Financing Plan
Exhibit 4 – Notice Information

Water Bank Phase 3 Program Agreement 20Sep24_Final_COR_DC (003) EXHIBIT 1

PROGRAM COMMITTEE AGENCIES

REGIONAL WATER AUTHORITY
SACRAMENTO REGIONAL WATER BANK, PHASE 3 PROGRAM
Proposed Participating Agencies
California American Water
Carmichael Water District
Citrus Heights Water District
City of Folsom
City of Lincoln
City of Roseville
City of Sacramento
El Dorado Irrigation District
Elk Grove Water District
Fair Oaks Water District
Golden State Water Company
Placer County
Placer County Water Agency
Sacramento County Water Agency
Sacramento Regional County Sanitation District
Sacramento Suburban Water District
San Juan Water District

8 EXHIBIT 2

PROGRAM DESCRIPTION

REGIONAL WATER AUTHORITY
SACRAMENTO REGIONAL WATER BANK, PHASE 3 PROGRAM
The Sacramento Regional Water Bank Program Phase 3 scope of work and budget is described below in four primary tasks.

SCOPE OF WORK
The following tasks describe the overall work activities expected for the Sacramento Regional Water Bank (“Water Bank”) Program, Phase 3. More detailed scopes of work and deliverables would be specified upon the issuance of task orders to authorize the work. The description of tasks within each work category either provides for a continuation of task activities initiated in the Phase 2 agreement and/or DWR 2022 Urban Drought Grant or represent new tasks necessary to advance the completion of the Water Bank.

Work Category 1: Technical Activities
To reach an operational, federally-recognized Water Bank and the goals identified by the Program Committee Agencies, the following technical activities were identified:
• Develop and Analyze Preliminary Water Bank Scenarios – Confirmation and development of baseline for Water Bank Analysis, development of preliminary Water Bank scenario development, analysis and interpretation of modeling results, QC/verification of results, initial “loss factor” analysis using existing GSP scenarios, develop preliminary analysis of “loss factor”, and development preliminary analysis of “leave behind”.
• Develop Consistent CalSim-CoSANA Baselines – Develop existing conditions baseline, develop future conditions baseline with climate change, develop cumulative conditions baseline, analysis and interpretation of baseline results, and QC/verification of results. • Ongoing Modeling Support – Technical team coordination calls, Water Bank check in recuring calls, and presentation of results.
• Water Accounting System – Develop Water Accounting System (WAS) concept paper establishing a set of policies and procedures to encourage and support conjunctive use operations to facilitate the long‐term sustainability of the underlying groundwater basin as a source of public water supply. The WAS is a vital Water Bank task necessary to manage and track the movement of water in and out of the Water Bank. The WAS will include procedures on operational baseline (based on individual and detailed data analysis from each Program Committee Agency), recharge accounting, recovery accounting, recognition of previously banked water, banking losses/leave behind,

Water Bank Phase 3 Program Agreement 20Sep24_Final_COR_DC (003) accounting, storage rights tracking, in-lieu recovery tracking, consistency with Groundwater Sustainability Plans, and implementation/administration activities. This will be developed in coordination with local Groundwater Sustainability Agencies to provide consistency with applicable Groundwater Sustainability Plans. • Best Management Practices (BMPs) for Conjunctive Use Implementation - This task includes development of a set of BMPs to facilitate conjunctive use expansion that covers a range of operational, hydrogeological, technical, and public engagement issues that may face the Program Committee Agencies.
• Financial Analysis - This task includes the development of a financial analysis tool to assess potential long-term net returns, water markets, and scenarios for bridging the differences in cost between surface water and groundwater.

Work Category 2: Environmental Activities
The following are activities to support state, federal, and local environmental requirements. It includes regional and statewide impact analyses including (but not limited to) the use of CalSim 3 and regional models.
• CEQA/NEPA Scoping/Rescoping – Scoping provides an opportunity to develop the project definition and assumptions. In 2024, rescoping efforts informed the public about the inclusion of potential transfers associated with the Water Bank. The Project Description will be revised based on rescoping feedback. Rescoping also identified potential project proponents and opponents where RWA may want to focus on building partnerships, coordinating, etc. related to Water Bank operations. • CEQA/NEPA Documents – This activity includes preparation of environmental documentation and associated impact analyses. An Environmental Impact Report (CEQA) and a separate Environmental Assessment (NEPA) are being prepared. The EIR will be both a project specific document that analyzes in-basin use of the Water Bank by Participating Agencies as well as a programmatic document that analyzes effects of water transfers that may involve partners located south of the Delta.

Work Category 3: Institutional Activities
The following activities will establish governance and create contracting templates for water banking operations. Although many of these tasks started during early phases of work, they will continue until project completion.
• Governance – This activity will determine and establish a formal governance structure for Water Bank operations and management, assuming an RWA-managed program. It will establish tools to support the governance structure, and roles and responsibilities. It will also address policy-related issues such as potential fees from transfers and environmental commitments.

10 • Legal Support – This activity will include development and review of environmental strategy, environmental documentation, and other policy related matters necessary to develop the Water Bank project.

Work Category 4: Miscellaneous Activities
In addition to the above activities, three more activities were identified which focus on collaboration and engagement efforts related to the Water Bank. Although many of these tasks started during early phases of work, they will continue until project completion. • Program Committee Support – A Water Bank committee has been formed that consists of local water purveyors that may participate in the future Water Bank. This activity will provide support for up to 6 additional committee meetings during year 2025. • United States Bureau of Reclamation (USBR) Engagement and Coordination – This activity will provide funding to engage and coordinate with the USBR staff to obtain Water Bank Federal Acknowledgement consistent with the USBR Groundwater Banking Guidelines for Central Valley Project Water Effective Date: November 12, 2014 and Updated October 4, 2019.

Estimated Budget by Work Category
Base Contingency
(20%)
Work Category 1: Technical Activities $250,000 $50,000
Work Category 2: Environmental Activities $250,000 $50,000 Work Category 3: Institutional Activities $45,000 $9,000 Work Category 4: Miscellaneous Activities $84,000 $16,800 Not-to-Exceed Total $629,000 $125,800

Water Bank Phase 3 Program Agreement 20Sep24_Final_COR_DC (003) EXHIBIT 3

FINANCING PLAN

REGIONAL WATER AUTHORITY
SACRAMENTO REGIONAL WATER BANK, PHASE 3 PROGRAM
In developing the proposed fees for each agency, factors such as agency size, past participation in a groundwater substitution transfer, and the likelihood and level of participation in the Water Bank in the future were considered. A not-to-exceed fee was established assuming the acquisition of other sources of funding will become available during the course of the Phase 3 Program. RWA staff will pursue the collection of fees immediately following signature with each Program Committee Agency. RWA staff will only pursue collection of contingency fees upon a majority approval of the Program Committee.

Proposed Not-to-Exceed Fee Table
Program Committee Agency Base Contingency
(20%)
California American Water $30,600 $6,120
Carmichael Water District $27,800 $5,560
Citrus Heights Water District $33,400 $6,680
City of Folsom $22,300 $4,460
City of Lincoln $13,900 $2,780
City of Roseville $30,600 $6,120
City of Sacramento $105,800 $21,160
El Dorado Irrigation District $13,900 $2,780
Elk Grove Water District $13,900 $2,780
Fair Oaks Water District $33,400 $6,680
Golden State Water Company $66,800 $13,360
Placer County $5,600 $1,120
Placer County Water Agency $22,300 $4,460
Sacramento County Water Agency $66,800 $13,360
Sacramento Regional County Sanitation District $30,600 $6,120 Sacramento Suburban Water District $77,900 $15,580
San Juan Water District $33,400 $6,680
Totals $629,000 $125,800

12 EXHIBIT 4

NOTICE INFORMATION

REGIONAL WATER AUTHORITY
SACRAMENTO REGIONAL WATER BANK, PHASE 3 PROGRAM
California American Water
Attn: S. Audie Foster
4701 Beloit Drive
Sacramento, CA 95838
Phone: (916) 568-4259
Email: [email protected]
Carmichael Water District
Attn: Cathy Lee
7837 Fair Oaks Blvd
Carmichael, CA 95608
Phone: (916) 483-2452
Fax: (916) 483-5509
Email: [email protected]
Citrus Heights Water District
Attn: Hilary Straus
6230 Sylvan Road
Citrus Heights, CA 95610
Phone: (916) 725-6873
Fax: (916) 725-0345
Email: [email protected]
City of Folsom
Attn: Marcus Yasutake
50 Natoma Street
Folsom, CA 95630
Phone: (916) 461-6161
Fax: (916) 351-8912
Email: [email protected]
City of Lincoln
Attn: Chris Nelson
600 6th Street
Lincoln, CA 95648
Phone: (916) 434-2449
Email: [email protected]
City of Roseville
Attn: Sean Bigley
2005 Hilltop Circle
Roseville, CA 95747
Phone: (916) 774-5513
Email: [email protected]
City of Sacramento
Attn: Brett Ewart
1395 35th Avenue
Sacramento, CA 95822
Phone: (916) 808-1725
Email: [email protected]
El Dorado Irrigation District
Attn: Brian Mueller
2890 Mosquito Road
Placerville, CA 95667
Phone: (530) 642-4029
Fax: (530) 642-4329
Email: [email protected]

Water Bank Phase 3 Program Agreement 20Sep24_Final_COR_DC (003) Elk Grove Water District
Attn: Bruce Kamilos
9257 Elk Grove Blvd.

Elk Grove, CA. 95624
Phone: (916) 685-3556
Fax: (916) 685-5376
Email: [email protected]
Fair Oaks Water District
Attn: Tom Gray
10326 Fair Oaks Blvd
Fair Oaks, CA 95628
Phone: (916) 967-5723
Fax: (916) 967-0153
Email: [email protected]
Golden State Water Company
Attn: Paul Schubert
3005 Gold Canal Drive
Rancho Cordova, CA 95670
Phone: (916) 853-3636
Fax: (916) 852-6608
Email: [email protected]
Placer County
Attn: Christina Hanson
3091 County Center Drive, Ste 140
Auburn, CA 95603
Phone: (530) 745-3011
Fax: (530) 745-3080
Email: [email protected]
Placer County Water Agency
Attn: Tony Firenzi
144 Ferguson Road
Auburn, CA 95603
Phone: (530) 823-4965
Email: [email protected]
Sacramento County Water Agency
Attn: Kerry Schmitz
827 7th Street, Room 301
Sacramento, CA 95814
Phone: (916) 874-4681
Fax: (916) 874-8693
Email: [email protected]
Sacramento Regional County Sanitation
District
Attn: Jose Ramirez
10060 Goethe Road
Sacramento, CA 95827
Phone: (916) 876-6059
Email: [email protected]
Sacramento Suburban Water District
Attn: Dan York
3701 Marconi #100
Sacramento, CA 95821
Phone: (916) 679-3973
Fax: 916-972-7639
Email: [email protected]
San Juan Water District
Attn: Greg Zlotnick
P.O. Box 2157
Granite Bay, CA 95746
Phone: (916) 791-6933
Fax: (916) 791-6983
Email: [email protected]
Regional Water Authority
Attn: Jim Peifer
2295 Gateway Oaks Drive, Suite 100
Sacramento, CA 95833
Phone: (916-967-7692
Fax: (916) 967-7322
Email: [email protected]

City Council
Communication
Meeting Date: 5/21/2025
Item #: VII.7
File #: 0800-03 & 0201-01
Item ID: 2025-210
Title: Electric Powered Compact Crawler Boom Lift and Trailer – Budget Adjustment Contact: Adam Carpineta 916-746-1963 [email protected]

SUMMARY
Staff recommends approval of a budget adjustment for $175,000 to fund the purchase of an electricpowered compact crawler boom lift and accompanying trailer to be used by the Environmental Utilities Maintenance Section and Wastewater Collection Section to address existing water and wastewater infrastructure inspection, repair and replacement work. Funding is included in the Fleet Replacement Fund.

RECOMMENDATION
Staff recommends that the City Council adopt an ordinance to approve a budget adjustment for $175,000 to fund the purchase of an electric-powered compact crawler boom lift and accompanying trailer through the Fleet Replacement Fund, for use by the Environmental Utilities Maintenance Section and Wastewater Collections Section to address infrastructure inspection, repair and replacement work.

BACKGROUND
Environmental Utilities Maintenance and Wastewater Collections perform routine, emergency, and complex repairs and replacements to existing infrastructure. The electric-powered compact crawler boom lift and the accompanying trailer enhance the efficiency and safety of utility operations while supporting the City's sustainability goals. The compact crawler boom lift will provide wastewater collections and maintenance staff with a versatile and efficient solution to access hard-to-reach areas for routine inspections, maintenance, and repairs of utilities infrastructure. The electric-powered model to be purchased is lightweight, compact, and its crawler tracks ensure stability on uneven or soft terrain, reducing the risk of accidents or equipment damage.

The transition to electric-powered equipment aligns with the City’s long-term sustainability goals. Electricpowered lifts have a much lower carbon footprint compared to traditional gas-powered models. By using this environment-friendly equipment, the EU Department will contribute to reducing greenhouse gas emissions, aligning with our commitment to a cleaner, greener City.

The Public Works Department’s Fleet Management Division will be purchasing the recommended equipment as part of the City’s vehicle fleet. The electric-powered compact crawler boom lift and accompanying trailer will be purchased through the Fleet Replacement Fund which requires a budget adjustment to transfer funds from the Wastewater Operations and Water Operations Funds to increase Fleet’s appropriations authority.

FISCAL IMPACT
The recommended budget adjustment appropriates $150,000 of available resources in the Wastewater Operations Fund and $25,000 of available resources in the Water Operations Fund for a total of $175,000 for a contribution to the City’s Fleet Replacement Fund. The payment includes the estimated cost of the

electric power compact crawler boom lift in the amount of $150,000, and the estimated cost of the trailer in the amount of $25,000. These estimated costs include tax, pre-delivery inspection, vehicle registration, start-up training, and freight from manufacturer. These vehicles will be purchased in the Fleet Replacement Fund. There will be no net impact to that fund since the recommended budget adjustment will increase both its revenue and expenditure budgets by $175,000.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Approval of a budget adjustment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services
Respectfully Submitted,
Adam Carpineta, Preventative Maintenance Supervisor
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Ordinance 6938
REVIEWERS:

Audrey Mae Ficker, Environmental Utilities Department - Wastewater Created/Initiated - 4/29/2025 Tracie Mueller, Environmental Utilities Department - Wastewater Approved - 4/29/2025 Sean Bigley, Environmental Utilities Department Approved - 5/1/2025 Gretchen Hakala, City Attorney Department Approved - 5/2/2025 Katrina Six, City Clerk Department Approved - 5/2/2025
Ryan DeVore, City Clerk Department Approved - 5/5/2025
Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/8/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/8/2025 Dominick Casey, City Manager Department - City Manager Approved - 5/12/2025 Katrina Six, City Clerk Department Final Approval - 5/12/2025

ORDINANCE NO. 6938

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2024-25, is hereby amended as listed on the attached budget adjustment for an Electric Powered Compact Crawler Boom Life and Trailer.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE:

PREPARER NAME & TITLE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
FISCAL YEAR:

ORDINANCE:

ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6201 5517 74325 000000 25,000
Establish expenditure budget (Fleet Replacement
Shortage) for 16% purchase of Compact Crawler Boom
Lift
6201 5517 74330 000000 25,000
Establish expenditure budget (Fleet Replacement
Shortage) for 16% purchase of Compact Crawler Boom
Lift
6201 5517 74335 000000 50,000
Establish expenditure budget (Fleet Replacement
Shortage) for 17% purchase of Compact Crawler Boom
Lift, and accompanying trailer
6201 5517 74340 000000 25,000
Establish expenditure budget (Fleet Replacement
Shortage) for 17% purchase of Compact Crawler Boom
Lift
6201 5517 74320 000000 25,000
Establish expenditure budget (Fleet Replacement
Shortage) for 17% purchase of Compact Crawler Boom
Lift
6101 5517 74115 000000 25,000
Establish expenditure budget (Fleet Replacement
Shortage) for 17% purchase of Compact Crawler Boom
Lift
4005 6552 62601 000000 175,000
Establish expenditure budget (Capital Outlay - Vehicles) in Fleet Replacement fund to purchase Compact
Crawler Boom Lift and accompanying trailer
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 350,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
4005 4252 62601 000000 175,000
Establish revenue budget (Fleet Replacement
Shortage) in Fleet Replacement fund to purchase
Compact Crawler Boom Lift and accompanying trailer
REVENUES/TRANSFERS IN TOTAL 175,000
NET ADJUSTMENT 175,000

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6201 3601 00000 000000 (150,000) Decrease Wastewater Operations Fund Balance 6101 3601 00000 000000 (25,000) Decrease Water Operations Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (175,000)
Justification for Budget Adjustment:

The Environmental Utilities Maintenance Division and Wastewater Collection Division needs an electric-powered compact crawler boom lift and accompanying trailer to address repair work to existing infrastructure, and construction of new infrastructure. This adjustment establishes the budget to purchase the electric power compact crawler boom lift in the amount of $150,000 and the trailer in the amount of $25,000 through the Fleet Replacement Fund (4005).

Trent Johnson, EU Maintenance Superintendent 2024-25
Deanne Garcia, EU Business Analyst
EU/Wastewater & Water

City Council
Communication
Meeting Date: 5/21/2025
Item #: VII.8
File #: 0800-02 & 0201-01
Item ID: 2025-186
Title: Data Management Strategy and Implementation Roadmap - Professional Services Agreement and Budget Adjustment
Contact: Rachel Tooker 916-746-1712 [email protected]

SUMMARY
Staff recommends approval of a professional services agreement with EMA of Minnesota, Inc. in the amount of $268,560 for a data management strategy and implementation roadmap. Staff also recommends approval of a budget adjustment in the amount of $118,560. Funding is recommended from available resources in the Water, Wastewater, and Solid Waste Operations Fund budgets.

RECOMMENDATION
1) Adopt a resolution to approve a professional services agreement with EMA of Minnesota, Inc. in the amount of $268,560 for the Data Management Strategy and Implementation Roadmap project and authorize the City Manager to execute it on behalf of the City; and 2) Adopt an ordinance to approve a budget adjustment of $118,560 from available resources in the operations funds for Water, Wastewater, and Solid Waste to fully fund this project.

BACKGROUND
This project establishes a vision, structure, and implementation strategies to optimize data utilization in support of Environmental Utilities (EU) operations. It addresses EU’s current technology landscape and increasingly sophisticated methods for querying, analyzing and visualizing data by defining the necessary structures and systems to fully harness available information.

EU has invested in tools and new technologies to automate workflow and operations, including systems for Advanced Metering Infrastructure, Enterprise Asset Management, and Customer Information and Billing.

These tools are generating significant volumes of data with the potential to inform all aspects of utility operations. In addition, utility oversight authorities are requiring an ever-expanding suite of data sets and reporting.

In recent months, the EU has been challenged to access data quickly for mandated reporting and analysis.

With primarily manual processes to retrieve and wrangle data, staff time is consumed extracting and vetting the data for consistency. This challenge is expected to increase. In addition, there are tremendous opportunities to optimize operations through predictive analytics and other tools, but the base data in multiple systems has inconsistencies in definitions and usage of data fields. The lack of standards leads to multiple workarounds to sidestep system and data access limitations, which causes staff resource inefficiencies. This project will position EU for enhanced operational analysis and more effective and efficient responses to ever-increasing compliance reporting demands.

This project is structured in three phases. Phase 1 will conduct a baseline assessment of internal systems

and structure for managing data analytics and ensuring effective data governance. Phase 2 develops a five-to-six-year implementation plan that prioritizes projects and initiatives to address issues discovered in the baseline assessment. An optional phase 3 would extend the contract to provide implementation support. Once phase 1 and 2 planning is completed, staff will review the recommended projects and determine whether continuity of planning with the selected consultant is desired. If so, staff will negotiate a planned approach and cost and return the project to City Council for approval.

On February 5, 2025, eighteen (18) consultants submitted proposals in accordance with the Request for Proposal (RFP). The proposals were evaluated by EU staff and ranked based on the criteria specified in the RFP. Staff determined EMA’s proposal provided the best value based on the evaluation criteria. EMA will provide the labor and materials required to complete the project as detailed in the professional services agreement.

FISCAL IMPACT
The recommended budget adjustment will augment the Data Management Strategy and Implementation Roadmap project with $118,560 from available resources in the Water Operations Fund, Wastewater Operations Fund and Solid Waste Funds, bringing the total project budget to $268,560 .

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Rachel Tooker, Environmental Utilities Compliance Administrator Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Resolution 25-145

2. Professional Services Agreement

3. Ordinance 6942
REVIEWERS:

Rachel Tooker, Environmental Utilities Department - Water Created/Initiated - 4/24/2025 Pamela Walsh, Environmental Utilities Department Approved - 4/30/2025 Sean Bigley, Environmental Utilities Department Approved - 4/30/2025 Gretchen Hakala, City Attorney Department Approved - 5/7/2025 Katrina Six, City Clerk Department Approved - 5/7/2025

Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/7/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/8/2025 Dominick Casey, City Manager Department - City Manager Approved - 5/12/2025 Katrina Six, City Clerk Department Final Approval - 5/12/2025

RESOLUTION NO. 25-145

APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND EMA OF MINNESOTA, INC., AND AUTHORIZING THE

CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a professional services agreement for an Environmental Utilities Data Management Strategy and Implementation Roadmap, by and between the City of Roseville and EMA of Minnesota, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said professional services agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025]

PROFESSIONAL SERVICES AGREEMENT
Environmental Utilities Data Management Strategy and Implementation Roadmap THIS AGREEMENT is made and entered into this ___ day of ________________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and EMA of Minnesota, Inc., a Minnesota corporation (“CONSULTANT”); and W I T N E S S E T H:

WHEREAS, CITY desires professional consulting services regarding the development of an environmental utilities data management strategy and implementation roadmap; and WHEREAS, CONSULTANT has prepared a proposal dated February 5, 2025, which describes the scope of work to be performed by CONSULTANT, the budget for the work, and the schedule for performance of the work; and
WHEREAS, CONSULTANT is qualified and experienced to provide such professional services.

NOW, THEREFORE, the parties agree as follows:

1. Services. CONSULTANT shall perform, at the direction of CITY, the scope of services as described in EXHIBIT “A,” attached hereto and incorporated herein by this reference.

2. Compensation. For its services provided hereunder, CONSULTANT shall be compensated on a time and expense basis in accordance with the budget estimate as described in

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 2 EXHIBIT “B,” attached hereto and incorporated herein by this reference. Total compensation shall not exceed two hundred sixty-eight thousand, five hundred sixty dollars ($268,560).

The City reserves the right to renew the contract for up to five additional years, at its sole discretion, for an optional phase 3 support. Sixty days prior to the expiration date of the current contract, the City is willing to re-negotiate out-year pricing (increases or decreases) based on market fluctuations, CONSULTANT estimate of labor costs, and the CONSULTANT’s current rate sheet. The pricing for each renewal year will be evaluated based on what the City deems to be fair and reasonable pricing. Any cost estimate from the CONSULTANT must be fully documented using an appropriate Consumer or Producer Price Index or other relevant market data. CONSULTANT shall cite sources, specific conditions, and document how those conditions affect the cost. The City will review the proposed pricing and determine if it is allowable, fair, reasonable, and in the best interest of the City to extend the agreement. Renewal for the optional phase 3 support will be subject to review and approval by City Council.

CONSULTANT shall submit one monthly invoice for its services. Such invoices shall be delineated by task, the person performing the services, and the hourly rate, which shall be stated in time increments of not greater than one tenth (1/10) hours. CITY shall pay invoices within thirty (30) days after receipt, if the services specified in the invoice have been satisfactorily completed.

3. Indemnification. To the fullest extent allowed by law, CONSULTANT shall defend, indemnify, and save and hold harmless CITY, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of CONSULTANT's willful

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 3 misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from CITY's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed.

CONSULTANT agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONSULTANT and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONSULTANT’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

4. Insurance. CONSULTANT agrees to continuously maintain, in full force and effect, the following minimum policies of insurance during the term of this Agreement.

COVERAGE LIMITS OF LIABILITY
Workers’ Compensation Statutory
Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate
Personal Injury:
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability $1,000,000 combined single limit
Professional Liability (errors and $1,000,000 per claim omissions) $2,000,000 aggregate
a. Form. CONSULTANT shall submit a certificate evidencing such

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 4 coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. b. Additional Insureds. CONSULTANT shall also provide a separate endorsement form or section of the policy showing CITY, its officers, agents, employees and volunteers as additional insureds for each type of coverage, except for Workers’ Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of CONSULTANT. The additional insured coverage under the CONSULTANT’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from CITY’s insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater. c. Cancellation/Modification. CONSULTANT shall provide ten (10) days written notice to CITY prior to cancellation or modification of any insurance required by this Agreement.
d. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 5 on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract) before CITY’s own insurance shall be called upon to protect it as a named insured. e. Subcontractors. CONSULTANT agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor’s work.

Furthermore, CONSULTANT shall require its subcontractors to agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under this Agreement. Additionally, CONSULTANT shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of CITY’s indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
f. Self-Insured Retentions. All self-insured retentions (“SIR”) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
g. Waiver of Subrogation. CONSULTANT hereby agrees to waive subrogation which any insurer of CONSULTANT may acquire from CONSULTANT by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of CITY,

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 6 its officers, agents, employees and volunteers for all worked performed by CONSULTANT, its employees, agents and subcontractors.
h. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve CONSULTANT of liability in excess of such coverage, nor shall it preclude CITY from taking such other actions as are available to it under any other provisions of this Agreement or law.

5. Records. CONSULTANT and its subcontractors shall maintain all files and records relating to the services performed hereunder during the term of this Agreement and for a period of not less than one (1) year after the date of termination or expiration. Provided, however, that in the event of litigation or settlement of claims arising from the performance of this Agreement, CONSULTANT and its subcontractors shall maintain all files and records until such litigation, appeals or claims are resolved. Duly authorized representatives of CITY shall have right of access during normal business hours and after reasonable notice to CONSULTANT’s and subcontractors’ files and records relating to the services performed hereunder and may review and copy the files and records at appropriate stages during performance of the services and during the one (1) year period following termination or expiration of this Agreement. CONSULTANT shall include this provision in its contracts with all subcontractors.

6. Time is of the Essence. CONSULTANT shall commence the services upon execution of this Agreement and shall perform such services based on the standards of reasonable care of its profession and expeditiously as is consistent with the professional skill and care and the orderly progress of subcontractor’s services, and shall complete such services in accordance with the schedule.

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 7 7. Prevailing Wages. When applicable, for purposes of this Agreement, CONSULTANT and its subcontractors shall comply with all applicable prevailing wage laws, e.g., but not limited to, California Labor Code Sections 1770 et seq. In accordance with said Section 1775, CONSULTANT shall forfeit as a penalty to the City two hundred dollars ($200) for each calendar day or portion thereof for each worker paid less than the prevailing rates for such work or craft in which such worker is employed for any work done on-site under the Agreement by CONSULTANT or by any subcontractor in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage shall be paid to each worker by CONSULTANT or the applicable subcontractor.

Pursuant to the provisions of California Labor Code Section 1773, the contracting department has identified the source, stated below, of the general prevailing rate of wages applicable to the site to be done, for straight time, overtime, and holiday work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of worker concerned. These wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

Pursuant to Labor Code Section 1773.2, general prevailing wage rates set forth above, which forms a part of this Agreement, shall be posted by CONSULTANT at a prominent place at the work site. Prevailing wage rates to be posted at the work site will be furnished by the contracting department. The possibility of wage increases is one of the elements to be

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 8 considered by CONSULTANT in determining its proposal and will not under any circumstances be considered as the basis of a claim against CITY or the Agreement.

8. Compliance with Laws. CONSULTANT shall comply with all federal, state and local laws, ordinances and policies as may be applicable to the performance of services under this Agreement.

9. Ability to Perform. CONSULTANT agrees and represents that it has the time, ability and professional expertise to perform the services required under this Agreement.

10. Public Contracts: Conflicts of Interest. CONSULTANT’s duties and services under this Agreement shall not include preparing or assisting CITY with any portion of the CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.

CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Agreement.

11. Governing Agreement. In the event of any conflict between this Agreement and its EXHIBITS, the provisions of this Agreement shall govern. In the event of any conflict between any of the EXHIBITS, the provisions of the first in order of attachment shall govern.

12. The Levine Act Disclosure. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 9 involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to CITY elected or appointed officers totaling more than $250 within the twelve (12) months prior to the CITY decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by CONSULTANT and/or its agent(s), CONSULTANT is responsible for compliance, including for its disclosure obligations, if any, as further described at:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

13. Assignment. CONSULTANT is employed to perform unique personal services.

CONSULTANT shall not assign this Agreement without the prior written consent of CITY.

CONSULTANT shall not employ or otherwise incur any obligation to pay other specialists or experts for services in connection with this Agreement, without prior written consent of CITY.

14. Independent Contractor. CONSULTANT, inclusive of its agents, officers, employees, volunteers, independent contractors, and subcontractors, shall act as an independent contractor, and covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as, nor claim to be, an officer or employee of CITY by reason of this Agreement.

CONSULTANT and CITY agree that: (a) CONSULTANT is free from the control and direction of CITY in connection with the performance of the work; (b) CONSULTANT is providing services directly to CITY; (c) CONSULTANT has and will maintain at all relevant times a business license; (d) CONSULTANT maintains a business location that is separate from CITY; (e) CONSULTANT is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONSULTANT actually

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 10 contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONSULTANT advertises and holds itself out to the public as available to provide the same or similar services; (h) CONSULTANT provides its own tools, vehicles, and equipment to perform the services; (i) CONSULTANT has negotiated its own rates; (j) CONSULTANT set its own hours and location of work in accomplishing CITY’s oncall needs; and (k) CONSULTANT has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

15. Representations and Warranties. CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to terminate as void this Agreement, without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

16. Successors in Interest. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

17. Copyright, Ownership and Use of Materials. All tangible material (“Material”) created or delivered pursuant to this Agreement is considered a work made for hire under the Copyright Act. To the extent such Material does not qualify as a work made for hire, CONSULTANT hereby assigns to CITY all right, title, and interest, including but not limited to all copyrights, in all Material created by CONSULTANT in its performance under this

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 11 Agreement. Material constitutes the scope of work outlined in Exhibit A and attached hereto, and all written and other tangible expressions, including but not limited to, drawings (including computer aided drawings), papers, documents, reports, surveys, renderings, exhibits, sketches, maps, models, prints, paintings or photographs, in any and all media or formats in which such materials have been created or are maintained. All Material furnished by CONSULTANT is, and shall remain, the property of CITY.

CONSULTANT shall execute any documents necessary to effectuate such assignment.

In the event that CONSULTANT uses, employs, designates, or retains any person or entity who is not an employee of CONSULTANT, to perform any work required of it pursuant to this Agreement, CONSULTANT shall require said person or entity to execute an agreement containing the preceding paragraph.

18. Termination of Agreement. The City may terminate this Agreement without cause by giving CONSULTANT ten (10) days advance written notice from the City Manager.

CONSULTANT may terminate this Agreement without cause by giving CITY thirty (30) days advance written notice. In the event of termination through no fault of CONSULTANT, CITY shall compensate CONSULTANT for services performed as of the date of termination, upon the release to CITY of all Material hereunder, in any and all media or formats in which such materials have been created or are maintained. CITY retains the right to receive and use any Material, notwithstanding any termination or any dispute regarding the amount to be paid.

19. Attorney’s Fees; Venue; Governing Law. If either party commences any legal action against the other party arising out of this Agreement or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney’s

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 12 fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

20. Modification. This Agreement and each provision contained herein may be waived, amended, supplemented or eliminated only by mutual written agreement of the parties.

21. Severability. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

22. Notices. Any notices to parties required by this Agreement shall be delivered personally or mailed, U.S. first class postage prepaid, addressed as follows:

CITY OF ROSEVILLE CONSULTANT
Rachel Tooker Tim Payne
City of Roseville EMA, Inc.
2005 Hilltop Circle 3101 Judson Street
Roseville, CA 95747 Gig Harbor, WA 98335
Either party may amend its address for notice by giving notice to the other party in writing.

23. Integrated Agreement. This is an integrated agreement and contains all of the terms, considerations, understanding and promises of the parties. It shall be read as a whole. [INTENTIONALLY LEFT BLANK]

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 13 IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. ______, adopted by the Council of the City of Roseville on the ___ day of ____________, 20__, and CONSULTANT has caused this Agreement to be executed.

CITY OF ROSEVILLE, a EMA OF MINNESOTA, INC., a
municipal corporation Minnesota corporation
BY: _______________________________ BY: _______________________________ DOMINICK CASEY its: _______________________________
City Manager
and
ATTEST:

BY: _______________________________
its: _______________________________
BY: _______________________________

CARMEN AVALOS
City Clerk
APPROVED AS TO FORM:

BY: _______________________________

MICHELLE SHEIDENBERGER
City Attorney
[SIGNATURES CONTINUED ON NEXT PAGE]
Executive Vice President / Board Member
President & CEO / Board Secretary

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] EXHIBIT “A”

EMA, INC. CITY OF ROSEVILLE RFP #08-155 19
TAB E: PROJECT PLAN
Project Overview and Schedule
Prioritizing project management leading practices, staff empowerment, data governance, and a thorough understanding of EU’s culture, processes, and technology, EMA’s methodology combines the lessons learned from EMA’s extensive experience in similar efforts with EU’s unique requirements and forward-thinking approach.

EMA anticipates the development of the Data Management Roadmap to be a six-month effort, beginning shortly after the notice to proceed. A high-level overview of the proposed project schedule, excluding the optional Phase 3 tasks, is provided below.

Figure 5: Project Schedule
EMA is committed to minimizing the impact of this project on the day-to-day operations of EU staff.

Each component of the project plan and the schedule associated with each were carefully considered to maximize effectiveness while ensuring efficient use of time and resources, but the project plan was also designed to allow flexibility to support the competing priorities and needs of the EU project team. EMA’s Project Manager will work with the EU project team to ensure the schedule accommodates staff availability and will communicate any potential changes as early as is practical.

Phase 0: Project Management and Kickoff
EMA believes that effective project management is a critical factor in the successful completion of any project, so all EMA projects begin and end with Project Management. Having
executed hundreds of projects with water and wastewater utilities, EMA has developed a structured project management process based on the standards set forth in the Project Management Institute’s (PMI) “A Guide to the Project
Project Management Tasks
• Project Management Plan
• Bi-Weekly Meetings
• Monthly Progress Reporting
• Project Kickoff

EMA, INC. CITY OF ROSEVILLE RFP #08-155 20
Management Body of Knowledge (PMBOK® Guide)” and optimized for use in the public sector.

EMA’s methodology emphasizes detailed planning, risk identification and mitigation, stakeholder collaboration, and quality assurance. The key components of our project management approach are outlined below.

Task 0.1: Project Management Plan
As an employee-owned company, EMA believes that everyone on the project team is responsible for the quality of the project, and this responsibility begins with effective project management. Effective project management successfully addresses what is commonly called the “triple constraint”: project scope, schedule, and cost. Project quality is ensured as the three constraints are balanced appropriately, and quality management helps ensure effective scope development, adherence to project schedule, and efficient cost management.

To ensure balance of the three constraints and a shared understanding of the project plan and expectations, EMA will begin the Project Management phase shortly after receiving the notice to proceed by developing a Project Management Plan, which includes the information in Table 2 below.

In collaboration with the EU project team, EMA will review the Project Management Plan regularly throughout the project and revise as necessary to ensure shared vision and understanding.

Table 2: Project Management Plan Components
Topic Description
Roles and
Responsibilities
This section will define the roles and responsibilities of both EMA’s and EU’s Project Managers and project teams. It will also assign specific activities to all Subject Matter Experts. The section will describe the tools that will be used to ensure integration of the project team to meet project objectives and program standards. This section will be updated throughout the project as specific roles and responsibilities evolve.

Schedule
Management
A detailed project schedule will be developed, showing all anticipated meetings, workshops, site visits, and deliverable review periods.

Budget
Management
EMA uses Deltek Vision for project accounting, which is a powerful tool with a flexible reporting system that enables the Project Manager to analyze budget performance.

Project
Deliverables
The Project Management Plan will include a table of the anticipated deliverables under this project, including at a minimum the following information:
• Name of the deliverable
• Delivery format
• Schedule and method of delivery
This table will be updated by EMA as necessary and reviewed at the Bi-Weekly Status Meetings.

All deliverables will be provided in an editable electronic format appropriate to the type of deliverable, as well as in portable document format (PDF). The written summary of the final Roadmap will also be provided in hard copy, and EU can request any additional deliverables in hard copy at their discretion.

EMA, INC. CITY OF ROSEVILLE RFP #08-155 21
Topic Description
QA/QC This section will include a description of EMA’s quality assurance and quality control systems, which have been refined during numerous project engagements to manage quality-related issues effectively.

Risks and
Mitigation
Strategies
In partnership with the EU project team, EMA will define any anticipated or potential risks to the successful execution of this project, including the criticality and likelihood of those risks and EU’s risk tolerance. In addition, this section will document the proposed actions to be taken that will mitigate the impact of the risks to project success.

Task 0.2: Bi-Weekly Project Status Meetings
EMA’s Project Manager will conduct project status meetings every two weeks to review the progress of the project and discuss any outstanding issues and potential roadblocks with key stakeholders.

These meetings will be virtual. A standard agenda will be developed for the project status meetings, and minutes will be provided after each. At EU’s discretion, these meetings can occur more frequently during periods of significant activity, and EU is always invited to reach out with any concerns outside of the formal Status Meeting schedule.

Task 0.3: Monthly Progress Reporting and Invoicing
EMA will submit monthly progress reports alongside the invoice for each month’s work. The progress reports will follow a standardized format to be reviewed and approved by EU, providing a summary of the work completed for the current month and the work planned for the following month. The progress reports will also include a summary of budget expended versus progress to date to facilitate budget management.

Task 0.4: Project Kickoff Meeting
At the outset of the project, EMA will conduct a formal project kickoff workshop in-person with the EU project team and project sponsors, as well as any other key stakeholders or personnel identified by EU. This meeting will ensure the project teams share a common understanding of the detailed project scope, schedule, requirements, expectations, and deliverables.

EMA will provide an agenda prior to the project kickoff meeting. The meeting will review the planned tasks, with special emphasis on the workshops, interviews, and review meetings that will involve EU staff. These tasks represent a significant time investment for EU’s key resources, so it will be important to achieve consensus on the key target dates and participants for all on-site activities in order to maximize their effectiveness and minimize the impact on the daily responsibilities of EU staff.

EMA, INC. CITY OF ROSEVILLE RFP #08-155 22
Phase 1, Task 1: Assessment of Current Practices
The foundation of a forward-looking data management
roadmap is a thorough understanding of both the history and current state of data management and use at the
organization, and the first phase of the Data Management Roadmap proposal will allow EMA to develop that
understanding in close collaboration with EU staff.

EMA’s holistic approach involves a high-level review of existing policies and procedures, coupled with detailed discussions with leadership, partner groups, and the end users performing the day-to-day operations at the utility.

In addition, EMA will draw on our extensive industry
experience and knowledge base to compare against leading practices in place both at utilities like EU and at organizations outside of the water sector. The findings identified in this analysis, reviewed and revised in partnership with EU staff, will guide the strategies defined in the Data Management Roadmap.

Task 1.1.1: Data and Document Request and Review
After receiving the notice to proceed, EMA will provide EU with a list of process, system, and organizational documentation that EMA would like to review. The purpose of this data request is not for EU to generate any new documentation, but to provide only what currently exists and is accessible.

We request that EU provide as many of these documents as possible in electronic format, and we will work with the EU project team to ensure the transfer occurs seamlessly and securely.

EMA will perform a high-level review of these documents to gain a more complete understanding of the existing data architecture, management practices, quality controls, and opportunities both at EU and in EU’s interaction with IT and other partner groups, as well as what – and to what extent – data is being used actively for operations and decision making. As part of this review and alongside the group workshops and end user interviews, EMA will make note of any missing or out-of-date documentation. If it is determined that there are significant gaps in the existing documentation, the roadmap will identify an initiative to update or improve the documentation.

Task 1.1.2: Group Workshops
To ensure an accurate picture of the current state of data management at EU, EMA prioritizes active listening to the concerns, obstacles, and desires of all stakeholders, partner groups, and end users.

Each business group has unique needs and priorities, and it is important to understand those needs and priorities to identify solutions that support both the individual groups and the broader City of Roseville organization.

Assessment of Current
Practices Tasks
• Data and Document Review
• Group Workshops
• End User Interviews
• Supplemental Interviews
• Cybersecurity Analysis
• Technical Report Development
• Technical Report Presentation

EMA, INC. CITY OF ROSEVILLE RFP #08-155 23
Based on the divisions identified by the EU project team, EMA will facilitate up to 16 two-hour group workshops with the departments listed in Figure 6 below.

Figure 6: EMA's Group Workshops for EU
These workshops can be combined as necessary based on shared requirements or function overlap, and any additional stakeholders or user groups identified after project kickoff can either be included in an existing workshop or interviewed separately to ensure all voices are heard.

To ensure efficient use of each participant’s time, EMA will leverage the information gathered in the Data and Document Review task to guide the conversation, but ample opportunity for discussion of additional questions or concerns will also be afforded. Additionally, EMA will provide an agenda and list of questions to be discussed prior to the workshops to allow participants the opportunity to consider their responses in advance.

EMA highly recommends that these workshops occur on-site wherever possible, but EMA can conduct any necessary workshops virtually to accommodate EU staff needs.

EMA, INC. CITY OF ROSEVILLE RFP #08-155 24
Task 1.1.3: End User Interviews
In EMA’s experience, significant additional insight can be gained from one-on-one interviews and desktop shadowing. In certain cases, end users are more comfortable sharing workarounds and pain points outside of a larger group setting, and certain periodic or ad hoc processes that might not come to mind in a group workshop are easier to discuss in individual interviews. For this reason, EMA will conduct up to 16 one-hour interviews with representatives of the groups identified in Task 1.1.2.

These interviews will allow EMA to obtain an in-depth understanding of the day-to-day workflows associated with key business processes, as well as illuminate potential gaps and “shadow IT” applications that impact data management, quality, completeness, and fit for purpose at EU.

Additionally, EMA will identify and document reporting gaps and automation opportunities to improve both key business processes and data use across EU.

As with the group workshops, EMA recommends that these interviews occur on-site wherever possible, but EMA can conduct any necessary workshops virtually to accommodate EU staff needs.

Task 1.1.4: Supplemental Interviews
To ensure all relevant groups have adequate representation in the identification of findings and recommendations, EMA has allocated time in the schedule and budget to conduct supplemental interviews with EU leadership, technology partners, SMEs, stakeholders, and staff members as necessary. These interviews will supplement formal group workshops and end user interviews to provide EMA with a holistic view of the data management requirements at the City of Roseville.

EMA will work with the EU project team to identify specific participants for these interviews, and EMA will prepare an agenda prior to each interview to guide the discussion. These interviews can be conducted either virtually or on-site, as availability and budget allow.

Task 1.1.5: Cybersecurity Analysis
Achieving EU’s goal of a data ecosystem that supports accessibility, security, and privacy requires consideration of the potential cybersecurity concerns of any proposed approach. EMA will perform a review of the current cybersecurity policies and technology in place at EU, as well as evaluate proposed strategies to ensure all risks related to data storage, retrieval, and access are properly mitigated. Additionally, EMA will identify opportunities for incorporating a “secure by design” approach to EU’s data architecture. This review, in conjunction with the development of a formal Data Governance strategy, will define the documentation, practices, staff levels, training, and technology necessary to support the implementation of EU’s Data Management Roadmap.

EMA, INC. CITY OF ROSEVILLE RFP #08-155 25
Task 1.1.6: Current State Technical Report Development
Based on the information gathered in the prior tasks and a review of strategies at comparable organizations, EMA will develop a technical report and presentation deck summarizing the current state of EU’s data management and governance practices. At a minimum, the report will include the components listed in Figure 7.

Figure 7: Contents of the Current State Technical Report that EMA will deliver.

The presentation deck will work alongside the technical report to provide a high-level summary of the findings and recommendations, tailored for ease of understanding and quick reference during subsequent phases of the roadmap development.

To ensure a report that aligns with EU’s goals and expectations, EMA will work closely with the EU project team throughout the development process. An initial outline of the report and the presentation deck will be provided to the EU project team for approval prior to development of the initial draft to ensure all necessary elements are included, and draft versions of both the technical report and the presentation deck will be provided to the EU project team prior to finalization to allow input from EU staff and ensure alignment on the findings. EU will be given a two-week review period, during which EMA will meet with the EU project team to refine the presentation deck and report, allow opportunities to escalate concerns, ask clarifying questions, and provide further information. All feedback from the EU project team will be incorporated into the final versions of the technical report and presentation slides.

Task 1.1.7: Current State Presentation
Following the review period and after incorporating all requested changes to the technical report and presentation deck, EMA will conduct an on-site presentation of the current state findings and recommendations to EU stakeholders. This presentation will summarize the findings and recommendations from the current state analysis, ensure alignment among all stakeholders, and provide an additional opportunity for questions and concerns that might arise subsequent to report development.

EMA, INC. CITY OF ROSEVILLE RFP #08-155 26
Phase 1, Task 2: Presentation of Data Governance Strategies Establishing a holistic data governance approach that is engineered for long-term success is founded on an
understanding of the current gaps and opportunities, is steered by a common vision shared by leadership and key stakeholders and is designed to empower educated staff.

All members of the organization must understand,
appreciate, and take ownership of their role in maintaining the utility’s valuable data assets, and any potential barriers to adoption must be identified so they can be addressed.

EMA will work closely with EU staff to define a data
governance strategy that is tailored to the specific needs of EU. The tasks in this phase of the roadmap project will be instrumental in achieving buy-in to the Data Management Roadmap, and they are vital to ensuring the long-term viability of EU’s data approach.

Figure 8: EMA Shares EU's Commitment to Sound Data Governance Practices Task 1.2.1: Data Governance Visioning Workshop
Given the importance of a cohesive vision to an effective data governance strategy, EMA will conduct a two-hour data governance visioning workshop with EU leadership and key stakeholders to review potential approaches and establish a shared understanding of EU’s needs. This collaborative discussion will take into consideration all information gathered across the organization.

EMA will present examples of strategies consistent with the assessment of current practices and our shared understanding of the unique needs and opportunities at EU. The outcome of the visioning workshop will be the framework for a holistic data governance approach that will guide the implementation of the Data Management Roadmap.

Task 1.2.2: Data Governance Strategy Development
Guided by EU’s vision, EMA will work closely with the EU project team to define a holistic framework for data governance, including policies and procedures, documentation, security, ownership, shared Presentation of Data
Governance Strategies Tasks
• Data Governance Visioning
Workshop
• Data Governance Strategy
Development
• Data Governance Strategy
Presentation

EMA, INC. CITY OF ROSEVILLE RFP #08-155 27
definitions, and staff levels, training, and responsibilities. This will be a collaborative effort to ensure the strategy is actionable, designed for EU’s unique structure and needs, and aligned with industry standards and leading practices.

EMA will prepare a technical report and a presentation deck in partnership with the EU project team that will outline the recommendations necessary to establish a solid data governance strategy. At a minimum, the report will include:

Figure 9: Contents of the Data Governance Strategy Technical Report The presentation deck will be presented alongside the technical report to provide a high-level summary of the findings and recommendations, tailored for ease of understanding and quick reference during subsequent phases of the roadmap development.

To ensure a report that aligns with EU’s goals and expectations, EMA will work closely with the EU project team throughout the development process. An initial outline of the report and the presentation deck will be provided to the EU project team for approval prior to development of the initial draft to ensure all necessary elements are included, and draft versions of both the technical report and the presentation deck will be provided to the EU project team prior to finalization to allow input from EU staff and ensure alignment on the recommendations. EU will be given a two-week review period, during which EMA will be available to meet with the EU project team to allow opportunities to escalate concerns, ask clarifying questions, and provide further information. All feedback from the EU project team will be incorporated into the final versions of the technical report and presentation deck.

Task 1.2.3: Data Governance Strategy Presentation
Following the review and revision of the technical report and presentation deck, EMA will facilitate discussions with EU leadership and key stakeholders to ensure alignment on the recommendations.

In these discussions, EMA will review EU’s vision, outline the recommendations, and encourage active discussion about any concerns or gaps that might still exist.

EMA, INC. CITY OF ROSEVILLE RFP #08-155 28
Phase 2: Implementation Roadmap
Combining the findings and recommendations from each task in Phase 1, EMA will work collaboratively with EU staff to define and refine the specific actions necessary to address the findings and recommendations. The implementation roadmap will provide an overview of each proposed initiative and the anticipated costs, tasks, dependencies, and schedule of each, as well as a summary of how those initiatives will support EU in achieving its desired goals.

As part of EMA’s Organization-Practices-Technology
(O-P-T) approach, EMA will also review the current
organizational structure as it relates to the support of EU’s data management processes. EMA will provide
recommendations on the staff level and training
requirements necessary to address both the current and the future needs of EU, ensuring EU is well-positioned to enact the vision of the Data Management Roadmap.

Task 2.1: Findings and Recommendations Refinement Workshops Aligning the roadmap’s initiatives with EU goals, availability, and scheduling expectations is vital for ensuring the roadmap is actionable and embraced by EU staff. To achieve that alignment, EMA will conduct up to 10 two-hour refinement workshops to establish consensus on the project definitions, tasks, criticality, priority, and level of effort. Participation from EU leadership and stakeholders will be important to the success of these workshops, but EMA also encourages end user and partner group participation to ensure shared ownership of the outcomes. EMA will work with the EU project team to define the specific schedules and participants for these workshops.

Prior to the workshops, EMA will provide an agenda to all participants. Additionally, EMA will provide the full list of recommended initiatives well in advance of the workshops to ensure adequate time for EU staff to review. During the workshops, EMA will employ an interactive voting process to help drive consensus building, as well as to identify potential champions and blockers for each initiative.

Task 2.2: Roadmap Development
Combining all input received and knowledge gathered through prior phases and tasks, EMA will develop an implementation roadmap to guide EU’s data governance and management strategy. The roadmap will include a comprehensive summary of the current state and gap analyses, alternative approaches to addressing those gaps, and specific project plans for the proposed initiatives. The roadmap will include both:
• A written summary, including proposed budgets, schedules, dependencies, staffing requirements, and success criteria/metrics, and
• A visual depiction of the framework illustrating the steps necessary to achieve EU’s desired future state.

An example framework from EMA’s work with Covington Water District is included in Figure 10.

Implementation Roadmap Tasks
• Findings and Recommendations
Refinement Workshops
• Roadmap Development
• Roadmap Presentations

EMA, INC. CITY OF ROSEVILLE RFP #08-155 29
Figure 10: Visual Representation of Covington Water District’s Roadmap, Modified with Placeholder Projects and Numbers to Protect CWD’s Intellectual Property To help generate momentum for these projects and encourage organizational support for the transformation effort, the roadmap will also identify “quick win” opportunities that provide maximum improvement to systems and processes with minimal impact to utility operations.

As with the technical reports from Phase 1, EMA will ensure the report aligns to EU’s goals and expectations by engaging the EU project team throughout the development process. An initial outline of the report will be provided to the EU project team for approval prior to development of the initial draft to ensure all necessary elements are included. Draft versions of both the written summary and the visual depiction of the framework will be provided to the EU project team prior to finalization to allow input from EU staff and ensure alignment on the findings. At a minimum, EU will be given a twoweek review period, during which EMA will be available to meet with the EU project team to allow opportunity to escalate concerns, ask clarifying questions, and provide further information. All feedback from the EU project team will be incorporated into the final version of the implementation roadmap.

Task 2.3: Roadmap Presentations
After the Implementation Roadmap has been finalized, EMA will formalize the roadmap handoff by conducting on-site presentations with all stakeholders on the key details of the roadmap. These presentations will describe the approach and findings from the roadmap project, and they will focus on establishing organization-wide buy-in for the initiatives and data governance approach to be undertaken by EU.

The specific presentations can be adjusted by the EU project team as necessary, but EMA anticipates at a minimum the following six presentations:

EMA, INC. CITY OF ROSEVILLE RFP #08-155 30
Figure 11: Six Roadmap Presentations that EMA will Deliver Each of these presentations is vital not only to achieve organizational ownership of the implementation roadmap, but also to provide education on the foundational skills, knowledge, and tools necessary to support the data management approach.

Prior to the presentations, EMA will review the proposed topics and level of detail with the EU project team, and EMA will work with EU staff to ensure all key training considerations are addressed. EMA encourages the recording of these presentations for future onboarding needs, and EMA will provide all presentation decks to EU staff for future reference.

Phase 3 (Optional): Implementation Support
EMA is committed to the success of EU’s Data Management Roadmap, and that commitment does not end with the
handoff. In addition to assuring delivery of an actionable, flexible implementation roadmap, EMA understands that EU is seeking a trusted advisor who can support their efforts in implementing the roadmap. EMA is prepared to provide
continual implementation support at EU’s discretion,
including periodic roadmap refinement workshops, program management, reinforcement training, data governance
oversight, and implementation support.

Task 3.1: Roadmap Alignment and Refinement Workshops
To support EU in adapting the roadmap to changes in organization priorities, staff levels and expertise, and technology environment, EMA is prepared to facilitate two-hour roadmap alignment and refinement workshops with EU stakeholders at regular intervals. EMA recommends these workshops occur every six months, but the frequency can be adjusted based on EU’s desire and availability.

Implementation Support Tasks
• Roadmap Alignment and
Refinement Workshops
• Program Management
• Reinforcement Training
• Data Governance Oversight
• Implementation Support

EMA, INC. CITY OF ROSEVILLE RFP #08-155 31
These workshops will review the initiatives completed and outstanding to date, address any changes in criticality and priority, and adjust schedules and budget expectations accordingly. Collaboration in these adjustments will ensure consensus and maintain momentum throughout the lifecycle of the roadmap.

Task 3.2: Program Management
To support a holistic approach to each initiative that is consistent across workstreams and aligned to EU’s vision, EMA can provide program management support to EU throughout the implementation process. This, coupled with periodic review and refinement of the roadmap, will maximize the success of each initiative and the program as a whole, and it will establish a repeatable approach to project implementation guided by EU’s vision.

Task 3.3: Reinforcement Training
EMA shares EU’s understanding of the importance of effective staff training. Specific training opportunities will be recommended in the roadmap, but additional opportunities will inevitably arise as the technology and data ecosystem at EU shifts due to the implementation of the roadmap. EMA is prepared to support EU in identifying and facilitating ongoing reinforcement training of EU staff on data governance and management best practices and tools to ensure all staff are properly empowered to manage and utilize the data at their disposal.

Task 3.4: Data Governance Oversight
In alignment with the vision and data governance strategy established during Phase 1, EMA is prepared to support the implementation of the data governance strategy by providing oversight and technical assistance in implementing EU’s data governance vision.

Because an effective data governance strategy should be owned and embraced by EU staff, EMA considers this task to be a short-term effort intended to provide the foundation for empowering EU staff in data governance oversight. Based on EU staff comfort and capacity, EMA will define at the outset the specific steps and schedule necessary for an effective handoff of data governance oversight to EU.

Task 3.5: Implementation Support
In addition to the specific tasks called out above, EMA is prepared to provide additional support for all action items identified in the roadmap. The specific support needed will be contingent on the results of the roadmap and the capacity and capability of EU staff, but some areas contemplated include technology solution selection and implementation, data cleanup and QA/QC, process redesign, cybersecurity risk management and vulnerability assessments, and automation. EMA’s deep bench of skilled subject matter experts in all areas of utility operations uniquely positions us to partner with EU staff in achieving successful implementation of all components of EU’s Data Management Roadmap.

EMA, INC. CITY OF ROSEVILLE RFP #08-155 32
EMA Staff Assignments by Task
The table below provides a breakdown of staff assigned to each task of the proposed project plan.

To ensure effective project delivery, EMA staff assignments are flexible enough to adapt to potential changes in project scope or requirements, but any proposed change to the staff assignments below will be discussed with the EU project team well in advance of the change.

Table 3: EMA Staffing Assignments by Task
Task # Tim Payne Andrew
Seeley
Mel
Anderson
David
Selby
Ganesh
Pai
Mark
Germscheid
John
Kidd
Gerald Di
Noia
Angela
Smith
Phase 0: Project Management and Kickoff

0.1 ▲ ▲ ▲ ▲

0.2 ▲

0.3 ▲ ▲ ▲

0.4 ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲
Phase 1, Task 1: Assessment of Current Practices

1.1.1 ▲ ▲ ▲ ▲ ▲ ▲ ▲

1.1.2 ▲ ▲ ▲ ▲ ▲ ▲ ▲

1.1.3 ▲ ▲ ▲ ▲ ▲ ▲ ▲

1.1.4 ▲ ▲ ▲ ▲ ▲ ▲ ▲

1.1.5 ▲ ▲

1.1.6 ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲

1.1.7 ▲ ▲ ▲ ▲ ▲ ▲
Phase 1, Task 2: Presentation of Data Governance Strategies

1.2.1 ▲ ▲ ▲ ▲

1.2.2 ▲ ▲

1.2.3 ▲ ▲ ▲ ▲
Phase 2: Implementation Roadmap

2.1 ▲ ▲ ▲ ▲ ▲ ▲ ▲

2.2 ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲

2.3 ▲ ▲ ▲ ▲
Phase 3 (Optional): Implementation Support

3.1 ▲ ▲ ▲ ▲

3.2 ▲ ▲

3.3 ▲ ▲ ▲

3.4 ▲ ▲

3.5 ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲

[B:\City Attorney\corres\Kelly\Contracts 2025\Data Management Strategy and Implementation Roadmap PSA.docx;04/10/2025] 2 EXHIBIT “B”

EMA, INC. CITY OF ROSEVILLE RFP #08-155 33
TAB F: COST PROPOSAL
The total projected labor cost for this effort is $229,010, with the total cost breakdown for all tasks in the proposed project plan listed in Table 4 below. Our approach is based on in-person workshops and interviews that will lead to greater adoption and success. EMA is committed to minimizing expense costs wherever possible by combining tasks while on-site. EMA anticipates a total reimbursable expense amount of $39,550.

Table 4: Cost Proposal
Task Level of Effort (Hrs) Fee Amount
Project Management and Kickoff
Project Management Plan 14 $2,782.00
Bi-Weekly Project Status Meetings 54 $12,042.00
Monthly Progress Reporting and Invoicing 6 $1,530.00
Project Management 36 $9,960.00
Kickoff Preparation 21 $4,112.00
Project Kickoff Meeting 16 $3,726.00
Labor Subtotal: 147 $34,152.00
Assessment of Current Practices
Documentation, Systems, and Organization Review 64 $12,840.00 Workshop and Interview Preparation 56 $11,824.00
Group Workshops 132 $28,456.00
End User Interviews 64 $14,144.00
Supplemental Interviews 36 $8,232.00
Cybersecurity Analysis 20 $3,760.00
Current State Technical Report Development 164 $33,288.00 Current State Presentation 16 $3,726.00
Labor Subtotal: 552 $116,270.00
Presentation of Data Governance Strategies
Data Governance Visioning Workshop 11 $2,403.00
Data Governance Strategy Development 49 $8,865.00
Data Governance Strategy Presentation 6 $1,534.00
Labor Subtotal: 66 $12,802.00
Implementation Roadmap
Findings and Recommendations Refinement Workshops 72 $14,926.00 Roadmap Development 214 $45,810.00
Roadmap Presentations 24 $5,050.00
Labor Subtotal: 310 $65,786.00
Implementation Support TBD TBD
Labor Total: 1,075 $229,010.00
Expenses: - $39,550.00
Project Total: 1,075 $268,560.00

EMA, INC. CITY OF ROSEVILLE RFP #08-155 34
For Phase 3, we anticipate the implementation of recommended initiatives to be a multi-year effort.

At this time, it is difficult to anticipate which recommended initiatives will be a part of the roadmap or the expected division of labor between EU and the implementation support consultant. During the development of the roadmap, EMA will provide budgetary costs for the projects identified, including the expected breakdown of work to be performed internally by EU and/or by the consultant, and EMA will work with EU to validate these cost estimates prior to presentation of the roadmap. To provide a basis for the anticipated labor cost of implementation support, we have included the current hourly rates for the project team in the table below.

Table 5: Hourly Rate Table
Resource Role Current Hourly Rate
Timothy S Payne Principal-In-Charge $385.00
Andrew Seeley Project Manager $255.00
Angela Smith Project Support $105.00
David Selby Operational Technology $230.00
Melissa Anderson Data and Systems $127.00
Ganesh K Pai Asset Management $297.00
Mark Germscheid CIS & AMI $240.00
John Kidd GIS & AM $141.00
Gerald Di Noia Cybersecurity $188.00
*Please note that EMA rates increase by 3% on April 1 of each year. Rates presented are in effect through March 31, 2026.

ORDINANCE NO. 6942

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2024-25, is hereby amended as listed on the attached budget adjustment for the Data Management Strategy and Implementation Roadmap project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6101 5301 84001 500506 39,520 Increase Professional Services for Project 500506 - Data Management Strategy and Roadmap
6201 5301 84001 500506 39,520 Increase Professional Services for Project 500506 - Data Management Strategy and Roadmap
6301 5301 84001 500506 39,520 Increase Professional Services for Project 500506 - Data Management Strategy and Roadmap
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 118,560

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 118,560

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6101 3601 00000 000000 (39,520) Decrease Water Operations Fund Balance 6201 3601 00000 000000 (39,520) Decrease Wastewater Operations Fund Balance 6301 3601 00000 000000 (39,520) Decrease Waste Services Operations Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (118,560)
Justification for Budget Adjustment:

EU's Data Management Strategy and Roadmap project (500506) defines a vision, structure, and implementation strategies for the effective use of data to support EU operations. The project will include a baseline assessment of the internal systems and structures for managing data analytics in EU and a 5 to 6 year implementation roadmap that prioritizes projects and initiatives to address issues discovered in the baseline assessment. This budget adjustment is required to fully fund the proposal from EMA, Inc, chosen through a competitive RFP process, as well as to provide initial planning support for the second phase of the project. The budget adjustment of $118,560 would increase the existing budget of $150,000, resulting in a new total budget of $268,560. The additional funds will come from the available resources in the Water Operations Fund (6101), Wastewater Operations Fund (6201), and Waste Services Operations Fund (6301).

Rachel Tooker, EU Compliance Administrator 2024-25
Joseph Barrow, EU Business Analyst
EU Water

City Council
Communication
Meeting Date: 5/21/2025
Item #: VII.9
File #: 0721
Item ID: 2025-189
Title: Transit System Operation and the South Placer County Transit Information Center - Agreement
Contact: Ed Scofield 916-774-5449 [email protected]

SUMMARY
Staff recommends approval of an agreement with MV Transportation, Inc. for the continued operation of the City's Transit system and the South Placer County Transit Information Center. If approved, the City’s maximum cumulative obligation for the first five years of the contract is limited to $36,231,945.84. Funding for this contract will be provided through a combination of Local Transportation Funds for the operation of Roseville Transit, and through the Consolidated Transportation Services Agency Fund for the operation of the Call Center. No General Fund resources will be used for this contract.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an Agreement between the City of Roseville and MV Transportation, Inc. for the continued operation of the City of Roseville's Transit system and the South Placer County Transit Information Center.

BACKGROUND
The City of Roseville operates transit services that include Commuter Service between Roseville and downtown Sacramento; Local Service within the City of Roseville; Arrow on-demand service; Paratransit service for ADA eligible passengers within the Roseville city limits; and Game Day Express. On behalf of a consortium of transit operators within the South Placer County region, the City of Roseville also administers the South Placer County Transit Information Center (‘Call Center’) which provides travel information, makes ride reservations, and answers questions.

Pursuant to an existing Agreement with the City, MV Transportation currently manages and operates Roseville Transit and the Call Center. The most recent agreement between the City and MV Transportation was approved on September 20, 2017 and is scheduled to terminate on June 30, 2025.

A Request for Proposals (RFP) for a third-party vendor to provide management and staff to operate Roseville Transit and the Call Center was posted on November 20, 2024. The initial contract will begin on July 1, 2025, and will run for a base term of five years, ending on June 30, 2030. The contract provides the City, at its sole discretion, the right to extend the agreement for up to five additional years through one 1- year option and two 2-year options. If the base term and option years are fully executed, the contract will end on June 30, 2035.

Following the release of the RFP, the City received three proposals: Via Mobility, Keolis North America, and MV Transportation. The proposals were evaluated for best value and responsiveness to the RFP. The evaluation team was composed of City staff from the Alternative Transportation Division, Roseville’s Public Works Director, and a representative from the Placer County Transportation Planning Agency (PCTPA).

The panel ranked the written proposals based on the following criteria. • Experience and Competence
• Operational Plan and Service Delivery
• Workforce Development, Recruitment and Retention
• Customer Service and Responsiveness
• Innovative Approaches and Cost Control
• Environmental Sustainability and Safety Programs
• Overall Bid Price
Following review of the written proposals, Keolis North America and MV Transportation were invited to provide a presentation and be interviewed by the panel. Following the interviews, the two remaining proposers were within a competitive range, and were asked to provide additional information and a Best and Final Offer (BAFO). Upon receipt of the requested information and BAFO from each proposer, staff confirmed MV as the most responsive and best value, scoring the highest in both technical and pricing categories. As a result, staff worked with MV Transportation to finalize the terms and price. The terms of the Agreement and revisions to the Scope of Work were incorporated to the satisfaction of the City Attorney, IT, Human Resources (Risk Management), and Public Works Departments.

FISCAL IMPACT
If approved, the City’s maximum cumulative obligation for the first five years of the contract is limited to $36,231,945.84. If the City exercises the five additional option years, the maximum cumulative obligation for this 10-year contract is limited to $83,392,752.80. The maximum obligation for each year of the contract is as follows:
• Year 1: $6,330,496.35
• Year 2: $6,719,257.25
• Year 3: $7,293,133.86
• Year 4: $7,755,264.56
• Year 5: $8,133,793.82
• Year 6 (Option Year 1): $8,578,942.79
• Year 7 (Option Year 2): $8,980,660.76
• Year 8 (Option Year 3): $9,407,639.86
• Year 9 (Option Year 4): $9,856,464.40
• Year 10 (Option Year 5): $10,337,099.16
• Grand Total: $83,392,752.80
These costs were within staff’s cost estimate and were found to be fair and reasonable compared to costs from similar agencies within the state of California. Funding for this contract will be provided through a combination of Local Transportation Funds for the operation of Roseville Transit, and through the Consolidated Transportation Services Agency (CTSA) Fund for the operation of the Call Center. No General Fund resources will be used for this contract.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

2. Remain fiscally responsible in a changing world

6. Deliver exceptional City services
Respectfully Submitted,
Ed Scofield, Alternative Transportation Planner
Jason Shykowski, Public Works Director
ATTACHMENTS:

1. Resolution 25-155

2. Agreement
REVIEWERS:

Ed Scofield, Public Works Department - Transportation Created/Initiated - 4/24/2025 Ed Scofield, Public Works Department - Transportation Approved - 4/25/2025 Jason Shykowski, Public Works Department - All Approved - 4/28/2025 Gretchen Hakala, City Attorney Department Approved - 5/8/2025 Katrina Six, City Clerk Department Approved - 5/8/2025
Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/8/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/15/2025 Dominick Casey, City Clerk Department Approved - 5/15/2025 Katrina Six, City Clerk Department Final Approval - 5/15/2025

RESOLUTION NO. 25-155

APPROVING AN AGREEMENT FOR CITY OF ROSEVILLE TRANSIT SYSTEM

MANAGEMENT, OPERATIONS AND CALL CENTER SERVICES, BY AND BETWEEN THE CITY OF ROSEVILLE AND MV TRANSPORTATION, INC., AND AUTHORIZING

THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, an Agreement for City of Roseville Transit System Management, Operations and Call Center Services, by and between the City of Roseville and MV Transportation, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

AGREEMENT FOR CITY OF ROSEVILLE TRANSIT SYSTEM

MANAGEMENT, OPERATIONS AND CALL CENTER SERVICES
THIS AGREEMENT for management of the City of Roseville Transit System and South Placer Transit Information Call Center, hereinafter referred to as “ROSEVILLE TRANSIT”, is made and entered into this ___ day of __________________, 2025, by and between the City of Roseville, a municipal corporation (“CITY”), and MV Transportation, Inc., a California corporation (“CONTRACTOR”).

WITNESSETH:

WHEREAS, the CITY has determined that it requires management and operation services for its ROSEVILLE TRANSIT public transit system; and WHEREAS, CONTRACTOR has represented that it has the necessary expertise and personnel and is qualified to perform such services;
NOW, THEREFORE, it is mutually understood and agreed as follows:

1. COMPLETE AGREEMENT
This AGREEMENT and the attachments and documents incorporated herein constitute the complete and exclusive statement of the terms of the AGREEMENT between CITY and CONTRACTOR and it supersedes all prior representations, understanding and communications.

The invalidity in whole or in part of any provision of this AGREEMENT shall not affect the validity of other provisions. CITY’S failure to insist in one or more instances upon the

performance of any term or terms of this AGREEMENT shall not be construed as a waiver or relinquishment of CITY’S right to such performance by CONTRACTOR.

2. CITY DESIGNATED REPRESENTATIVES
The Alternative Transportation Manager or his/her designee shall have the authority to act for and exercise any of the rights of CITY as set forth in this AGREEMENT, subsequent to the authorization of the City Council of the City of Roseville.

3. EMPLOYMENT OF THE CONTRACTOR
CITY hereby engages CONTRACTOR and CONTRACTOR agrees to perform the services, hereinafter described in connection with the management and operation of ROSEVILLE TRANSIT.

4. INDEPENDENT CONTRACTOR
CONTRACTOR’S relationship to CITY in performance of this AGREEMENT is that of an independent contractor. The personnel performing services under this AGREEMENT shall at all times be under CONTRACTOR’S exclusive direction and control and shall be employees of CONTRACTOR and not employees of CITY. CONTRACTOR shall pay all wages, salaries and other amounts due its employees in connection with this AGREEMENT and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers compensation insurance, and similar matters.

CONTRACTOR shall notify its employees by written notice that any and all obligations in connection with their employment are those of CONTRACTOR and not of CITY.

5. SCOPE OF WORK
Subject only to the general policies and direction of CITY with regard to ROSEVILLE TRANSIT management and operation, and to the provisions and requirements of this

AGREEMENT, CONTRACTOR shall, upon receiving CITY’S notice to proceed, do all things necessary to supervise and operate ROSEVILLE TRANSIT, including but not limited to providing project management; day-to-day operation of ROSEVILLE TRANSIT vehicles; employment and supervision of all personnel including supervisors, vehicle operators, dispatchers, and bus washers; operation of training, safety, and customer service programs; assisting in public relations and promotions; preparation of reports and analyses of financial and other matters; clerical, statistical, and bookkeeping services; providing all vehicle operators with uniforms; providing facilities, equipment, parts and supplies required in the operation of ROSEVILLE TRANSIT unless specifically identified to be contributed by CITY; operation of the South Placer Transit Information Call Center; and such other work as may be necessary in connection with the operation of ROSEVILLE TRANSIT in accordance with the Scope of Work included in CITY’S November 2024 Request for Proposal (“RFP”) which Scope of Work is attached hereto as Exhibit “A” and incorporated herein by this reference.

6. CHANGES IN SCOPE OF WORK
It is understood and agreed by CITY and CONTRACTOR that it may be necessary, from time to time during the term of this AGREEMENT, to modify its provisions or to revise the scope and/or extent of ROSEVILLE TRANSIT operations.

6.1 Amendment
In each such instance, CITY and CONTRACTOR shall consult with each other and shall come to a mutually acceptable agreement as to the nature of the required modification or revision desired. Each modification or revision required shall be reduced to writing, and when appropriately executed by both parties, shall constitute an amendment to this AGREEMENT.

Each amendment will be identified and sequentially numbered as “Amendment No. 1” and so

forth, shall be subject to all of the other applicable provisions of this AGREEMENT. Until an amendment has been approved in the foregoing manner, it shall have no force or effect.

6.2 Minor Changes
Notwithstanding the above, CITY without invalidating the AGREEMENT may from time to time order minor changes in the scope and/or extent of ROSEVILLE TRANSIT public transit system operations involving routes, service area boundaries, schedules, operating hours, bus stop locations, and so forth, to respond to demand, special events and other occurrences without requiring an amendment pursuant to this ARTICLE 6, provided that such changes do not result in a change in the number of annual Vehicle Revenue Hours of more than fifteen percent (15%). Such changes shall be made by written sequentially numbered change order.

7. INDEMNIFICATION
To the fullest extent allowed by law, CONTRACTOR shall defend, indemnify, and save and hold harmless CITY, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of CONTRACTOR’s willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this AGREEMENT, except those matters arising from CITY's sole negligence or willful misconduct.

The parties intend that this provision shall be broadly construed.

CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that

CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this AGREEMENT for the full period of time allowed by law. The defense and indemnity obligations of this AGREEMENT are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this AGREEMENT.

8. INSURANCE; BONDS; PERFORMANCE GUARANTEE

8.1 Insurance
With respect to performance of work under this AGREEMENT, CONTRACTOR shall secure and maintain, and shall require all of its subcontractors to maintain, insurance as described below:

8.1.1 WORKERS’ COMPENSATION INSURANCE with statutory limits, and EMPLOYER’S LIABILITY INSURANCE with limits of not less than one million dollars ($1,000,000) per occurrence. CONTRACTOR certifies that it is aware of the provisions of the Labor Code of the State of California, which require every employer to be insured against Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and it certifies that it will comply with such provisions before commencing the performance of the work of this AGREEMENT.

8.1.2 COMPREHENSIVE GENERAL LIABILITY INSURANCE with a limit of not less than ten million dollars ($10,000,000) per occurrence. Such insurance shall include owner’s protective, blanket contractual liability, and broad form property damage coverage.

Such insurance shall:(1) name the CITY, and its officers, employees, volunteers, agents and

assigns as additionally insured; (2) be primary with respect to any insurance or self-insurance programs maintained by the CITY; and (3) contain standard cross liability provisions.

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

8.1.3 COMMERCIAL AUTOMOBILE LIABILITY INSURANCE with a
combined single limit of not less than $40,000,000 (FORTY MILLION DOLLARS) per occurrence. Such insurance shall (1) include coverage for owned, leased, hired and non-owned automobiles; (2) include Uninsured Motorist and Personal Injury Protection with coverage limits as required by law; (3) include Medical Payments with coverage limits of at least $5,000 per occurrence; (4) name the CITY, its officers, employees, volunteers, agents and assigns as additionally insured; (5) be primary for all purposes; and (6) contain standard cross liability provisions. Coverage shall be at least as broad as Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). The minimum required limits of insurance set forth herein may be satisfied by a combination of primary and excess liability policies.

8.1.4 AUTOMOBILE COLLISION AND COMPREHENSIVE INSURANCE
COVERAGE for the replacement cost of CITY vehicles. Such insurance shall name the CITY as loss payee. CONTRACTOR shall be responsible for all deductibles.

CONTRACTOR may self-insure the physical damage coverage required in this section by providing CITY with a letter of self-insurance. CONTRACTOR agrees to notify CITY immediately of any change in financial condition that may affect its ability to provide this self-insurance.

8.1.5 ALL INSURANCE shall contain the following provisions:

1. Coverage shall be on an “occurrence” basis.

2. If Commercial General Liability or another form with a general aggregate is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate amount shall be twice the required occurrence limit.

3. The Liability policy must cover personal injury as well as bodily injury.

4. The Liability policy shall include a cross-liability or severability of interest endorsement.

5. Broad form property damage liability must be afforded.

6. CONTRACTOR shall include all subcontractors as insureds under its policies or shall furnish separate certificates or endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

7. Insurance shall be placed with insurers with a current A.M. Best rating of no less than A- (minus) VII.

8. Policies shall name CITY, its officials, agents, employees, volunteers and assigns as insureds under any policy, and the policy shall stipulate that this insurance shall operate as primary insurance and that no other insurance effected by insured will be called upon to contribute to a loss covered there under.

9. CONTRACTOR shall furnish properly executed Certificates of Insurance from insurance companies acceptable to CITY and signed copies of the specified endorsements for each policy prior to commencement of work

under this AGREEMENT. Such documentation shall clearly evidence all coverages required above including specific evidence of separate endorsements naming the CITY and shall provide that such insurance shall not be materially changed, terminated or allowed to expire except after 30 days prior written notice by certified mail, return receipt requested, has been filed with the City Clerk.

10. Such insurance shall be maintained from the time work first commences until completion of the work under this AGREEMENT.

CONTRACTOR shall replace such certificates for policies expiring prior to completion of work under this AGREEMENT.

11. CONTRACTOR shall provide a monthly report documenting claims against CONTRACTOR with respect to the operations covered by this AGREEMENT and reserves set aside for such claims, if any.

If CONTRACTOR, for any reason, fails to maintain insurance coverage, which is required pursuant to this AGREEMENT, the same shall be deemed a material breach of contract.

CITY, at its sole option, may terminate this AGREEMENT and obtain damages from the CONTRACTOR resulting from said breach. Alternatively, CITY may purchase such required insurance coverage, and without further notice to CONTRACTOR, CITY may deduct from sums due to CONTRACTOR any premium costs advanced by CITY for such insurance.

8.2 Fidelity Bond
CONTRACTOR shall secure for its employees a Fidelity Bond, Employee Dishonesty Insurance, or other security acceptable to the CITY, protecting CITY from employee theft up to the amount of fifty thousand dollars ($50,000) for any one occurrence. Such fidelity

bond, insurance, or security shall name CITY as loss payee with respect to amounts claimed there under arising out of CONTRACTOR’S performance under this AGREEMENT.

CONTRACTOR shall provide proof of such coverage to CITY prior to commencement of work under this AGREEMENT.

8.3 Performance Guarantee
CONTRACTOR shall perform no services pursuant to this AGREEMENT, nor be entitled to compensation therefore, unless and until CONTRACTOR submits a bond or other acceptable surety to CITY for use of CITY, such bond executed by CONTRACTOR and a surety company licensed to do business in the State of California, such bond in the amount of Six Hundred Thousand Dollars ($600,000), and which shall at all times be kept in full force and effect. The condition of such bond shall be that CONTRACTOR shall fully and faithfully perform all conditions and covenants of this AGREEMENT or that the face amount of such bond shall be forfeited to CITY. The bond may be a renewable one-year bond, and shall be renewed annually before its expiration date; provided, however, that such bond must remain in full force and effect from and after the date CITY makes any demands for payment on the bond until the CITY releases such claim. Provision of such bond or its equivalent, approved by CITY, is a material covenant of this AGREEMENT. CITY shall not approve any security that is not unconditionally payable to CITY upon demand.

9. PAYMENT
CITY agrees to pay CONTRACTOR for the performance of services set forth in this AGREEMENT as follows:

9.1 Revenue Hour Definition

For Local and Commuter Routes, Vehicle Revenue Hours are defined as the scheduled hours of service as set forth in the Roseville Transit Bus Service Guide and incorporated herein by this reference, or any subsequent revisions thereto, plus or minus adjustments for missed runs, schedule deviations, or for service level changes as specifically authorized by the CITY. For Local and Commuter Route Service, Vehicle Revenue Hours shall specifically exclude travel time to and from the Corporation Yard.

For Microtransit and Paratransit Service, Vehicle Revenue Hours are defined as the time a vehicle leaves the Corporation Yard through the time the vehicle drops off its last passenger of the day and will not include driver lunches or breaks. Revenue time will not include travel time back to the Corporation Yard.

For all modes of operation, Vehicle Revenue Hours shall specifically exclude downtime for road tests, fueling/charging, vehicle inspections, fare vaulting, driver training and driver breaks.

9.2 Invoice; Payment
On or before the 7th day of each month CONTRACTOR shall submit an invoice to the CITY, Attention: Alternative Transportation Manager. Said invoice shall itemize the CONTRACTOR’S full and complete performance hereunder for the previous monthly period and shall credit CITY with any progress payments made. Invoices shall be in such form and shall incorporate such supporting documentation as the CITY may from time to time require. At a minimum, CONTRACTOR shall provide the following itemization for each invoice submitted:

1. Fixed Monthly Rate Charge

2. Vehicle Revenue Hour Charges

3. Other Charges for which prior written authorization has been provided by CITY, but not covered in the Fixed Monthly Rate or Fixed Vehicle Revenue Hour, shall be billed monthly with charges directly traceable to manifests, time records and other documents reflecting services rendered for CITY.

CITY shall pay all reasonable and allowable items in CONTRACTOR’S invoice within thirty (30) days following receipt of such invoice. If CITY disputes any item on an invoice for a reasonable cause, CITY may deduct that disputed item from the payment, but shall not delay payment for the undisputed portions. CITY shall document the amounts and reasons for such deletions to CONTRACTOR within thirty (30) days after receipt of invoice.

9.5 Vehicle and Equipment Damages
CONTRACTOR shall be responsible for the cost of all repairs to CITY vehicles and equipment to correct loss or damage due to collision, vandalism, theft, or abuse. Cost of repairs shall include all parts, labor, vehicle transportation or towing, and other costs associated with completing necessary repairs. When repairs are completed by CITY work force, the cost of labor shall be calculated at the then current CITY shop rate.

When CITY determines that vehicle or equipment loss or damage is the responsibility of CONTRACTOR, CITY shall notify the CONTRACTOR as provided under Section 1.7 (CITY VEHICLES AND EQUIPMENT; MAINTENANCE AND REPAIR) of the Scope of Work, which is attached hereto as Exhibit “A” to this AGREEMENT, document the cost of repairs, and deduct the actual cost of repair from payment due CONTRACTOR.

9.6 Road Calls

CONTRACTOR shall be responsible for the cost of road calls only when such roadcalls are due to collision, vandalism, theft, operator abuse, or operator error. The cost of road calls shall be calculated based on the then current CITY shop rate.

9.7 Liquidated Damages
CONTRACTOR and CITY acknowledge and agree that CITY may suffer substantial damage in the event the CONTRACTOR acts or fails to act in the manner set forth in items 1 through 25 of this section. The amount of the damage is difficult, if not impossible, to ascertain due to the nature of this AGREEMENT and the nature of such damages. Accordingly, the parties hereto have determined to establish the provision of this section as CITY’S compensation for damages for such acts or failures to act, and not as a penalty, and further agree that such damages are reasonable. CITY may assess liquidated damages as follows for CONTRACTOR’S act(s) or failure(s) to act:

1. Twenty thousand dollars ($20,000) for relocating, reassigning, or transferring the General Manager during the term of this AGREEMENT including any option periods exercised by CITY, unless such relocation, reassignment or transfer is the result of a specific request by CITY to change the General Manager or is approved by CITY in writing in advance. Notwithstanding anything herein written to the contrary, CITY may assess liquidated damages for relocation, reassignment or transfer of the General Manager at any time following commencement of the term of this AGREEMENT.

2. Five hundred dollars ($500) per month for each month that CONTRACTOR fails to maintain a level of full-time employees equal to at least seventyPage 130 of 2438 five percent (75%) of the total number of employees during the term of this AGREEMENT.

3. Five hundred dollars ($500) the first month, then increasing $250 per month for each subsequent month, for failure to maintain a Microtransit On Time Performance level of at least ninety percent (90%) of reservation trips served within their 30 minute pickup window at referenced in the SOW 2.14.

4. Two hundred fifty dollars ($250) per incident for each occurrence that an ADA paratransit eligible individual is denied service. An ADA paratransit eligible individual is defined as any individual who possesses documentation described under U.S.D.O.T. regulations found at 49 C.F.R. Part 37.125 or Part 37.127. A service denial shall be defined as failure to schedule a reservation within one hour of the individual’s desired departure time, or at a negotiated time that is acceptable to the individual.

5. Two hundred fifty dollars ($250) per incident that CONTRACTOR fails to log and report an accident or incident in accordance with procedures required under Section 2.29 of the Scope of Work which is attached hereto as Exhibit “A” to this AGREEMENT.

6. One hundred dollars ($100) per incident that CONTRACTOR fails to document and report a written complaint, or a verbal complaint in which the complainant states that they wish to make a complaint or asks to speak to a supervisor or manager.

7. Twenty-five dollars ($25) per day, beginning after the 7th day, for each day that CONTRACTOR fails to submit a monthly or quarterly periodic report when due.

8. Twenty-five dollars ($25) per day for each day that CONTRACTOR fails to submit monthly or quarterly periodic report corrections after five (5) business days of written notification from CITY.

9. Two hundred dollars ($200) per incident that a Local route or Commuter route bus operates off of its designated route except in cases of street closures or when a detour is approved by the dispatcher with a valid reason noted in the dispatch log.

10. Two hundred dollars ($200) per incident for each occurrence that a bus is more than ten (10) minutes late beginning a scheduled route or special event trip.

11. Five hundred dollars ($500) per incident for each occurrence of a special event trip as defined in Section 2.10 of the Scope of Work which is attached hereto as Exhibit “A” to this AGREEMENT.

12. One hundred dollars ($100) per month for each month in which the Abandoned Calls Ratio, as defined in Section 3.9 of the Scope of Work which is attached hereto as Exhibit “A” to this AGREEMENT, exceeds one abandoned call per twenty (20) completed calls.

13. Two hundred dollars ($500) per incident for each occurrence that a driver fails to properly secure a wheelchair.

14. Five hundred dollars ($1,000) per incident for each occurrence that a wheelchair becomes unfastened from its tie down(s) while being transported.

15. Two hundred dollars ($200) per incident for each occurrence that a bus in revenue service fails to stop for a passenger at the stop on its assigned route when the passenger is waiting at a designated, signed bus stop. No liquidated damage shall be

charged for failing to stop if the bus is displaying a “FULL” sign and it is accompanied by a second bus that is available for boarding.

16. Two hundred dollars ($200) per incident for each occurrence that a bus driver fails to stop at a bus stop when an onboard passenger has requested the stop within a sufficient time for the driver to safely stop the bus.

17. Fifty dollars ($50) per incident for each occurrence up to a maximum of $200 per day that a fixed route driver fails to call major bus stops in accordance with 49 C.F.R. Part 37 - Transportation Services for Individuals with Disabilities (ADA).

18. Twenty-five dollars ($50) per incident for non-compliance with driver uniform requirements.

19. Twenty-five dollars ($25) per day will be charged for each recording device that is unplugged without permission from CITY management.

20. Twenty-five dollars ($25) per incident for any use of the AM/FM radios during vehicle service hours.

21. Twenty-five dollars ($25) for each CITY issued identification card replacement, the cost of which shall be deducted from CONTRACTOR’S monthly invoice.

22. Twenty-five dollars ($50) per day per route for each bus shelter map, poster, and/or bus kiosk flier not displayed as scheduled by CITY.

23. Twenty-five dollars ($25) per incident for each occurrence that a bus driver smokes within 50 feet of a bus and/or bus stop.

24. Twenty-five dollars ($25) per incident for each occurrence that a bus driver allows a bus to idle for more than five (5) minutes, except in cases where traffic conditions require such idling.

25. Fifty dollars ($50.00) per incident for incorrect photo ID verification, collection of fare, or counting or passengers, with a two-hundred-dollar ($200) maximum per driver, per day.

Liquidated damages will not be assessed sooner than three (3) months after initiation of services under this AGREEMENT. Liquidated damages will be assessed after observation of the incident by CITY, one of its authorized monitors, or after a complaint has been verified by a third party as having merit. CITY will deduct liquidated damages from payment of CONTRACTOR invoice. Where appropriate, determination of liquidated damages shall be based on sampling methods mutually agreed to by CITY and the CONTRACTOR. The determination of whether or not to assess liquidated damages shall be at the sole discretion of the CITY and shall not be subject to discussion or mediation by the CONTRACTOR. Both parties agree that during the course of the operation, situations occur which require further focus and attention.

In addition to the above, CITY shall be entitled to take such other legal remedies as may be appropriate for such acts or failures to act, including but not limited to termination of this AGREEMENT.

10. MAXIMUM OBLIGATION
Notwithstanding any provisions of this AGREEMENT to the contrary, CITY and CONTRACTOR mutually agree that CITY’S maximum cumulative obligation is limited to thirty six million, two hundred thirty one thousand, nine hundred forty five dollars and eighty four

cents ($36,231,945.84) including amounts payable to CONTRACTOR for leases, materials, and costs arising from or due to, termination of this AGREEMENT. It is the intent of the parties hereto that said maximum obligation shall be sufficient to compensate CONTRACTOR for services performed for (5) years, and that said maximum obligation may have to be amended if CONTRACTOR provides services for CITY subsequent to that time period.

In the event that the maximum cumulative obligation provided herein above is reached, CONTRACTOR shall have no obligation to perform any additional work under this AGREEMENT and, any work performed, or expenditures incurred, by the CONTRACTOR over and above the cumulative obligation amount specified above shall be the sole risk of the CONTRACTOR.

In the event that CITY does not intend to amend this maximum obligation amount, CITY shall so notify CONTRACTOR by written notice at least one month before the maximum obligation amount specified herein, is estimated to be reached.

For purposes of amending this AGREEMENT to provide for additional funding of the maximum obligation amount specified herein above, only the City Council of the CITY shall have authority to obligate CITY.

10.1 Contractor Cost Increases
CONTRACTOR may request immediate re-negotiation of rates contained in Article 9 of this AGREEMENT in the event of the following occurrence during the term of this AGREEMENT or any extensions thereof.

10.1.1 An increase in the mandated minimum wages, payroll taxes, or fringe benefits applicable to employees of CONTRACTOR that was unknown to CONTRACTOR following execution of this AGREEMENT.

10.1.2 Changes in laws or regulations adopted by Federal, State, Regional or Local governmental bodies that could not have been reasonably known by the contractor and would result in increases in CONTRACTOR’S operating costs.

10.1.3 In the event of a CONTRACTOR cost increase as described above, CONTRACTOR shall notify CITY in writing of the cost increase and CONTRACTOR and CITY shall meet to negotiate a change to CONTRACTOR’S rates herein.

11. OPERATING REVENUES
All operating revenues collected by CONTRACTOR are the property of CITY. For the purposes of this AGREEMENT, operating revenues shall include but not necessarily be limited to farebox receipts and pass sales revenue. CONTRACTOR shall be responsible for handling farebox receipts and pass sales revenue in the manner discussed in the Scope of Work which is attached hereto as Exhibit “A” to this AGREEMENT, and as necessary for CITY to meet the requirements of State and Federal funding sources.

12. TERM OF AGREEMENT

12.1 Base Term
This Base AGREEMENT shall become effective July 1, 2025 and shall continue in full force and effect through June 30, 2030 unless earlier terminated as herein provided.

12.2 Guarantees By CONTRACTOR

12.2.1. Intentionally deleted.

12.2.2. CONTRACTOR warrants that during the term of this AGREEMENT or any extensions thereof, it will not relocate, reassign, or transfer the General Manager or any other key member of the management team without prior written approval of the CITY.

12.2.3. CONTRACTOR further guarantees that if CONTRACTOR is late in picking up a passenger, more than five (5) minutes beyond the on-time window, CONTRACTOR will return the fare to the passenger, or provide the next trip free. This guarantee will not impact the CITY’S fare box revenues; CONTRACTOR will pay any fare refund or free ride.

12.3 Month-to-Month Extensions
Upon completion of the full term of this AGREEMENT, including any option terms described below, CITY at its sole discretion may extend the term of this AGREEMENT on a month-to-month basis thereafter up to a maximum of three (3) months. CITY shall notify CONTRACTOR of such extensions in writing at least thirty (30) days prior to the termination date of this AGREEMENT. The compensation rates in effect during the last monthly period of one full year of this AGREEMENT shall remain in effect during any such extensions.

12.4 Option Term
In consideration of the herein AGREEMENT, CONTRACTOR hereby grants the below option, exercisable in writing at CITY’S sole election, anytime on or before the date specified herein and as follows:

DESCRIPTION: CITY may extend the service provided by CONTRACTOR under this AGREEMENT for up to one (1) option period of one (1) year and two (2) option periods of two (2) years each for a total of up to five (5) option years PRICE: Contractors shall propose a firm, fixed annual fee and a variable cost, resulting in a total annual contract cost. The contract includes a five-year base period and five option years (structured as one 1-year option term, followed by two 2-year option terms).

Contractors will be reimbursed monthly based on 1/12 of the fixed annual fee, plus the variable cost per hour multiplied by the hours operated during the month.

It is mutually understood and agreed that all work performed and services provided under the exercised option shall be in strict compliance with all of the requirements of this AGREEMENT as such may be amended from time to time by mutual agreement.

It is mutually understood and agreed that CITY is under no obligation whatsoever to exercise this option and that no representations have been made by CITY committing it to such exercise of this option, and that CITY may procure any such option requirements elsewhere. Such option exercise may be by amendment hereto or by issuance of a new AGREEMENT.

13. TERMINATION
Either CITY or CONTRACTOR may terminate this AGREEMENT for one or several of the following reasons:

13.1 Basis for Termination

13.1.1 FOR CONVENIENCE: CITY may terminate this AGREEMENT for convenience at any time upon sixty (60) days' prior written notice to CONTRACTOR, and shall pay CONTRACTOR for all work satisfactorily performed up to the date of termination, including any reasonable close-out costs and termination-related obligations required by law, including the WARN Act or applicable state and federal requirements.

13.1.2 FOR INSUFFICIENT FUNDING: CITY may terminate this AGREEMENT upon thirty (30) days written notice to CONTRACTOR that insufficient funding is available to fund this AGREEMENT.

13.1.3 FOR MATERIAL BREACH: CITY may terminate this AGREEMENT upon ten (10) days (hereinafter “cure period”) written notice by mail or by personal service of a material default or breach in performance of any of the terms and conditions of this AGREEMENT to be kept, done or performed by CONTRACTOR, and CONTRACTOR fails, neglects or refuses for the stated cure period to remedy said defaults or to initiate remedy of said faults should the cure thereof require a period in excess of the cure period. Should the cure period expire without remedy of said defaults or initiation of such remedy by CONTRACTOR, the CITY may without further notice and without suit or other proceedings cancel this AGREEMENT.

13.1.4 FOR BANKRUPTCY: Either (a) the appointment of a receiver to take possession of all or substantially all of the assets of CONTRACTOR or (b) a general assignment by CONTRACTOR for the benefit of creditors, or (c) any action taken by or suffered by CONTRACTOR under any insolvency or bankruptcy act shall constitute a breach of the AGREEMENT by CONTRACTOR and shall at the option of CITY terminate this AGREEMENT upon filing.

13.1.5 FOR NONPAYMENT BY CITY: In the event CITY is delinquent in paying reasonable and allowable amounts to CONTRACTOR by more than fifteen (15) calendar days after CITY has received a statement by certified mail of the delinquency from CONTRACTOR, then CONTRACTOR may serve, by certified mail, a notice of its intent to suspend operations at least seven (7) calendar days subsequent to the receipt of such notice of intention by CITY. If CITY does not correct the delinquency within said seven-day period, then CONTRACTOR may suspend operations without further notice or penalty on the date indicated by the notice.

13.1.6 BY MUTUAL AGREEMENT: This AGREEMENT may also be
terminated at any time upon mutual agreement of both parties in writing.

13.2 Compensation Upon Termination
Should this AGREEMENT be terminated by either party, CITY shall be liable for costs and fees as specified under Section 9.1 - Price Formula accrued to date of termination.

Thereafter, CONTRACTOR shall have no further claims against CITY under this AGREEMENT.

13.3 CITY Remedies On Breach
Notwithstanding anything to the contrary herein, it is understood and agreed that in the event of failure by CONTRACTOR to perform services required by this AGREEMENT, in addition to all other remedies, penalties and damages provided by law, the CITY may provide such services, and deduct the cost of doing so from the amounts due or to become due to the CONTRACTOR. The costs to be deducted shall be the actual costs to CITY to provide such services, or the amounts specified under Section 9.1 - Price Formula, whichever is greater.

13.4 Transition to Future Contractor
For up to ninety (90) days prior to and following the effective date of the termination or expiration of this AGREEMENT, CONTRACTOR shall provide to either the CITY or any future CONTRACTOR selected by CITY, CONTRACTOR’S full cooperation in the transition to a successor contractor. This shall include, at a minimum, consultation regarding labor and management issues (including a delineation of wages and benefits by employee category), access to non-confidential personnel files, and to maintenance records.

CONTRACTOR shall provide its best professional effort to assure a smooth transition from CONTRACTOR’S services to the new provider’s services, and shall cooperate fully with the CITY and the new provider to this end.

14. ADMINISTRATION

14.1 Control
CONTRACTOR shall render all services under this AGREEMENT in a manner consistent with the policies of the CITY. Modification of existing policies or adoption of new policies during the term of this AGREEMENT that affect CONTRACTOR’S performance of services shall be treated as changes pursuant to Article 6 - Changes in Scope of Work herein.

CONTRACTOR shall advise CITY of matters of importance, such as the condition of vehicles, bus route time conflicts, any and all matters the CONTRACTOR feels are safety or performance related, and make recommendations when appropriate; however, final authority shall rest with the CITY. Notwithstanding this provision, CONTRACTOR remains responsible for any consequences resulting from CONTRACTOR’S actions or inaction as provided in this AGREEMENT or otherwise provided by law.

CITY shall not interfere with the management of CONTRACTOR’S normal business affairs and shall not attempt to directly discipline or terminate CONTRACTOR employees.

CITY may advise CONTRACTOR of any employee’s inadequate performance that has a negative effect on the service being provided, and CONTRACTOR shall take prompt action to remedy the situation. Notwithstanding the above restriction, CITY may demand removal of an employee in the case that the employee creates a risk of liability to CITY or poses a risk to the health, safety or welfare of the public.

14.2 Force Majeure

Neither party shall be held responsible for losses, delays, failure to perform, nor excess costs caused by events beyond the control of such party. Such events may include, but are not restricted to, the following: acts of God, fire, epidemics, earthquake, flood or other natural disaster; strikes, war or civil disorder, road closures; unavailability of fuel.

CONTRACTOR shall not be entitled to compensation for any service, the performance of which is excused by this section.

In the event that CONTRACTOR is unable to provide the services indicated due to any cause, CONTRACTOR shall make reasonable attempt to notify the public including notification to local radio stations, and if appropriate, local newspapers and television stations.

Whenever CONTRACTOR has knowledge that any actual or potential force majeure may delay or prevent performance of the AGREEMENT, CONTRACTOR, on a timely basis, shall notify CITY of the fact, and thereafter shall report to CITY all relevant information then known to CONTRACTOR, and shall continue to so report.

14.3 Emergency and Disaster Procedures
In the event of a major emergency such as an earthquake, flood, dam failure, or man-made catastrophe, CONTRACTOR shall make transportation and communication resources available to the degree possible for emergency assistance. If the normal line of direct authority is broken, and for the period while it is broken, CONTRACTOR shall make best use of transportation resources to the degree possible following the direction of the appropriate authority under the circumstances, such as the police, Red Cross, or National Guard. Emergency uses of transportation may include evacuation, transportation of injured, and movement of people to food and shelter. CONTRACTOR shall be reimbursed in accordance with Article 9 herein, or if the normal method does not cover the types of emergency services involved, then on the basis

of fair, equitable, and prompt reimbursement of CONTRACTOR’S actual costs. Reimbursement for such major emergency services shall be over and above the Maximum Obligation described in Article 10 of this AGREEMENT.

15. GENERAL PROVISIONS

15.1 Conflict of Interest
The CONTRACTOR covenants that he/she presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of service required to be performed under this AGREEMENT. The CONTRACTOR further covenants that in the performance of this AGREEMENT, no person having such interest shall be employed.

15.2 Conflict of Transportation Interests
CONTRACTOR shall not divert any revenues, passengers or other business from CITY to any other transportation operation of CONTRACTOR.

15.3 Conflicting Use
CONTRACTOR shall not use any vehicle, equipment, personnel or other facilities that are dedicated to CITY for performing services under this AGREEMENT for any use whatsoever other than provided for in this AGREEMENT without the prior written approval of CITY.

15.4 Interest of Members of or Delegates to Congress
No member of or delegate to the Congress of the United States shall be admitted to any share or part of this AGREEMENT or to any benefit arising there from.

15.5 Audit; Retention of Records

CONTRACTOR shall allow the authorized representatives of CITY, the U.S.

Department of Transportation, and the Comptroller General of the United States and California State Controller’s Office to inspect and audit all data and records of the CONTRACTOR relating to performance under this AGREEMENT. Such audit shall be allowed upon reasonable notice of any aforementioned agency. Further, CONTRACTOR shall maintain all required records for three (3) years after final payment under this AGREEMENT (excluding extensions) and until all other pending matters are closed. If the parties should enter into an extension to this AGREEMENT, CONTRACTOR shall maintain all required records for three (3) years after final payment under the applicable extension(s) and until all other pending matters related to that applicable extension(s) are closed.

15.6 Compliance With Environmental Standards
CONTRACTOR shall comply with the provisions of the Clean Air Act, as amended (42 U.S.C. 7401 et seq.), the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 et seq.), and implementing regulations, and all state laws and local ordinances with respect to transit operations and operation of the facilities involved in the AGREEMENT for which Federal assistance is given. CONTRACTOR shall report violations to the CITY, the Federal Transit Administration, and to the U. S. Environmental Protection Agency Assistant Administrator for Enforcement.

15.7 Equal Employment Opportunity
In connection with the execution of this AGREEMENT, CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, religion, color, sex, or national origin. CONTRACTOR shall take affirmative actions to ensure that applicants are employed, and that employees are treated during their employment, without

regard to their age, race, religion, color, sex or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotions or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training, including apprenticeship.

15.8 Nondiscrimination - Title VI Civil Rights Act of 1964 During the performance of this AGREEMENT, CONTRACTOR, for itself, its assignees and successors in interest, agrees as follows:

Compliance with Regulations: The CONTRACTOR shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, “DOT”) Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the “Regulations”), which are herein incorporated by reference and made a part of this AGREEMENT.

Nondiscrimination: The CONTRACTOR, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The CONTRACTOR shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

Solicitations for Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the CONTRACTOR for work to be performed or for procurements of materials or leases of equipment, each potential supplier shall be notified by the CONTRACTOR of the CONTRACTOR’S obligations under this

AGREEMENT and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.

Information and Reports: The CONTRACTOR shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the CITY or the Federal Transit Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of CONTRACTOR is in the exclusive possession of another who fails or refuses to furnish this information the CONTRACTOR shall so certify to the CITY, or set forth what efforts it has made to obtain the information.

Sanctions for Noncompliance: In the event of the CONTRACTOR’S noncompliance with nondiscrimination provisions of this contract, the CITY shall impose contract sanctions as it or the Federal Transit Administration may determine to be appropriate, including, but not limited to withholding of payments to the CONTRACTOR under the contract until the CONTRACTOR complies; and/or cancellation, termination, or suspension of the contract, in whole or in part.

Incorporation of Provisions: The CONTRACTOR shall include the provisions of paragraph (1) through (6) in every procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The CONTRACTOR shall take such action with respect to any procurement as the CITY or the Federal Transit Administration may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that, in the event CONTRACTOR becomes involved in, or is threatened with, litigation with a supplier as a result of such direction, the CONTRACTOR

may request the CITY, and, in addition, the CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States.

15.9 Disadvantaged Business Enterprises (DBE)
It is the policy of the U.S. Department of Transportation that Disadvantaged Business Enterprises (DBE) as defined in 49 C.F.R. Part 23, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds under this AGREEMENT. Consequently, the DBE requirements of 49 C.F.R. Part 23 apply to this AGREEMENT.

The CONTRACTOR shall not discriminate on the basis of race, creed, color, national origin, age, or sex in the performance of this AGREEMENT. The requirements of 49 C.F.R. Part 23 and the CITY’S Disadvantaged Business Enterprise (“DBE”) policy are incorporated in this AGREEMENT by reference. Failure by the CONTRACTOR to carry out these requirements is a material breach of the AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the CITY deems appropriate.

CONTRACTOR shall cooperate fully with CITY in meeting any of CITY’S commitments and goals with regard to the maximum utilization of Disadvantaged Business Enterprises. CONTRACTOR shall keep records of DBE participation in all activities carried out pursuant to this AGREEMENT, and shall report to CITY all such participation and efforts made to encourage DBE participation as required by CITY.

15.10 Compliance with Laws, Rules, Regulations
CONTRACTOR shall comply with all federal requirements set forth in Exhibit “B,” attached hereto and incorporated herein by this reference. Additionally, all services performed by CONTRACTOR pursuant to this AGREEMENT shall be performed in accordance

and full compliance with all applicable federal, state, or local statutes, and any rules or regulations promulgated thereunder, including but not limited to, those relative to Civil Rights, Equal Employment Opportunity, Disadvantaged Business Enterprise, and Labor Protection.

CONTRACTOR is subject to the provisions of Section 13(c) of the Urban Mass Transportation Act of 1964, as amended, and specifically to any labor protection provisions incorporated into the contract for federal assistance between CITY and the Federal Transit Administration. These provisions require that the project “be carried out in such a manner and upon such terms and conditions as will not adversely affect employees in the mass transportation industry within the service area of the project”.

CONTRACTOR shall pay all taxes required to be paid by it by any applicable federal, state, or local statute. Further, CONTRACTOR shall secure, on its own behalf, or on behalf of CITY if requested, any and all licenses, permits, certificates and inspections required by law, including General Public Paratransit Vehicle inspections. CONTRACTOR shall assure that all of its employees operating ROSEVILLE TRANSIT vehicles possess a valid, current Class B California Driver License with appropriate endorsements. Further, CONTRACTOR shall participate in the Drivers Pull Notice Program as required by Section 1808.1 of the California Vehicle Code.

15.11 Headings
The headings or titles to sections of this AGREEMENT are not part of the AGREEMENT and shall have no effect upon the construction or interpretation of any part of this AGREEMENT.

15.12 Sale or Transfer

CONTRACTOR agrees that it will not sell, assign or transfer in whole or in part any right, title or interest it possesses by reason of this AGREEMENT to any other person or entity without first obtaining the written consent of the CITY to such sale, assignment, or transfer. In the event of any violation of this Section, CITY may immediately terminate this AGREEMENT.

15.13 Binding
This AGREEMENT shall be binding on the assigns, transferees, successors, heirs, trustees, executors and administrators of the parties hereto.

15.14 Notice
All notices hereunder and communications with respect to this AGREEMENT shall be effected upon the mailing thereof by registered or certified mail return receipt requested and addressed to the persons named below:

CONTRACTOR:

MV Transportation, Inc.,
Attn: Legal Dept
2711 N Haskell Ave
Suite 1500 LB2
Dallas TX 75204
CITY:

City of Roseville
Attn: Alternative Transportation Manager
316 Vernon St.

Roseville, CA 95678

15.15 The Levine Act Disclosure
The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if

any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to CITY elected or appointed officers totaling more than $250 within the twelve (12) months prior to the CITY decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by CONTRACTOR and/or its agent(s), CONTRACTOR is responsible for compliance, including for its disclosure obligations, if any, as further described at:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

15.16 Attorney’s Fees; Venue; Governing Law
If either party commences any legal action against the other party arising out of this AGREEMENT or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney’s fees. Any action arising out of this AGREEMENT shall be brought in Placer County, California, regardless of where else venue may lie. This AGREEMENT shall be governed by and construed in accordance with the laws of the State of California.

15.17 Severability
If any of the provisions contained in this AGREEMENT are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the AGREEMENT as a whole.

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this AGREEMENT in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. _________, adopted by the Council of the City of Roseville on the _______ day of ______________, 2025, and CONTRACTOR has caused this AGREEMENT to be executed.

CITY OF ROSEVILLE, a MV TRANSPORTATION, INC., a
municipal corporation California corporation
BY:__________________________ BY: __________________________ DOMINICK CASEY its: __________________________
City Manager
and
ATTEST:

BY: __________________________
BY:_________________________ its: __________________________

CARMEN AVALOS
City Clerk
APPROVED AS TO FORM:

BY: __________________________

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY: __________________________

JASON SHYKOWSKI
Public Works Director
Erin K. Niewinski, Executive VP & CFO
Christopher Burls, Secretary
_______________________
_______________________
__________________________
O

1 Exhibit A

SCOPE OF SERVICES

MANAGEMENT AND OPERATIONS OF SERVICES FOR

THE ROSEVILLE TRANSIT SYSTEM AND

THE SOUTH PLACER TRANSIT INFORMATION CALL CENTER
A. ROSEVILLE TRANSIT SYSTEM

1. CITY DUTIES AND RESPONSIBILITIES
CITY shall perform the following duties and accept the following responsibilities with respect to ROSEVILLE TRANSIT. To the extent reasonable and feasible, CONTRACTOR shall assist CITY in this regard.

1.1 System Planning and Administration
CITY shall be responsible for all planning activities relative to ROSEVILLE TRANSIT routes, schedules, days and hours of operations, bus stop locations, location of street furnishings, preparation of planning documents, budgets, grant applications and related documentation, and other such activities relative to overall system administration.

1.2 Liaison with Local Jurisdictions, Citizens Groups
CITY shall be responsible for coordinating project activities with local and regional governmental jurisdictions, agencies and citizens groups.

1.3 Notification – Potential Interference with Transit System Operations CITY shall make a reasonable effort to notify CONTRACTOR in advance of any road closures, detours, parades or other such events within the jurisdiction of local agencies that may interfere with ROSEVILLE TRANSIT operations or require deviations from established routes or schedules. CONTRACTOR and CITY shall mutually agree upon such deviations.

1.4 Advertising and Promotion
CITY shall prepare, place, schedule and pay for all advertising and promotional materials designed to inform the public of ROSEVILLE TRANSIT operations and to promote ridership.

1.5 Division Operation Offices
CITY shall provide and maintain (including but not limited to sweeping, dusting, and emptying trash receptacles) of the division operation facilities located at 2075 Hilltop Circle Drive, Roseville, CA. The facility includes an adequate parking area for all CITY transit vehicles, common parking facilities for all CITY and transit employees, restrooms, digital phone sets which shall be exclusively dedicated to the ROSEVILLE TRANSIT system operation, “capture voice” logging system, the ROSEVILLE TRANSIT two-way radio base station, counter space, cabinets and office equipment (specified in Attachment H), and

2 all utilities. The CITY will perform vacuuming and garbage collection. CONTRACTOR does NOT pay lease costs for these facilities and provisions as described.

1.5b Operations Technology
CITY shall provide and maintain the CITY provided office technology located at 2075 Hilltop Circle Drive, Roseville, CA. CITY provided technology includes, but is not limited to: CITY CALL CENTER PBX/VOIP installed phone numbers with phone sets which shall be exclusively dedicated to the ROSEVILLE TRANSIT operations, telephone recording / logging system, PBX/VOIP Customer Relationship Management software, two-way radio base station configured for ROSEVILLE TRANSIT use, wall mounted monitors, and headsets. CONTRACTOR provided technology includes personal computers, associated software, copier(s), printer(s), internet, and firewalls as needed to fulfill the duties included in the Scope of Work. CONTRACTOR shall utilize CITY provided technology unless otherwise approved by CITY. CONTRACTOR does NOT pay lease costs for CITY provided and maintained office technology.

1.6 CITY Provided CONTRACTOR I.D. Cards
CITY Human Resources department shall provide CONTRACTOR employees’ identification cards at no charge to CONTRACTOR. If ID cards are excessively lost by CONTRACTOR employees, CITY may charge for replacements, at CITY’S discretion.

1.7 CITY Vehicles and Equipment; Maintenance and Repair CITY shall provide to CONTRACTOR the vehicles set forth in Attachment G, entitled “CITY-PROVIDED TRANSIT SYSTEM VEHICLES”. These vehicles shall be used only for activity directly related to the transit system covered by this AGREEMENT, unless otherwise authorized in writing, by CITY.

CITY shall be responsible for maintenance facilities and maintenance of all CITY-provided equipment not specifically assigned to CONTRACTOR by CITY to be maintained, with the exception of the interior and exterior cleanliness of all transit vehicles. CITY shall maintain and repair the specified vehicles, including warranties, attached radio communications systems, and other specified equipment.

CONTRACTOR shall be responsible for daily vehicle servicing and replacement (as necessary) of on-board equipment which includes video system, over-head signs, GPS equipment, pre and post inspection equipment, fare boxes, and for all damage to equipment excluding normal wear and tear. CONTRACTOR shall promptly report all vehicle defects to the CITY maintenance staff.

CITY shall have the right to inspect, at any time, all CITY-provided equipment. CONTRACTOR shall correct any problems, within twenty-four (24) hours of written notification of CITY, if the problem can be corrected in such time. If the situation is not correctable within 24 hours, then arrangements for correction shall be underway within said period. CONTRACTOR is responsible for notifying CITY immediately of any maintenance safety violations for corrections.

If CONTRACTOR fails to correct a problem after receiving CITY notification, CITY may make, at its discretion, corrections and shall charge the actual reasonable cost to CONTRACTOR for these corrections.

CITY may deduct these charges from any amount due or that may become due to CONTRACTOR under this AGREEMENT.

3 In the event CITY determines that driver operating practices cause a pattern of component failure or accelerated wear, CITY will confer with CONTRACTOR to mutually develop a corrective training program or other corrective action including use of liquidated damages.

If CONTRACTOR provides on board camera system for revenue and non-revenue vehicles, CONTRACTOR will be responsible for installation and maintenance of system for term of the contract. If on board camera system is provided by CITY, CONTRACTOR will be expected to operate and maintain the existing on-board camera system. CONTRACTOR will be expected to regularly monitor all systems and use them to respond to customer complaints, compliments and otherwise.

1.8 Radio Communication System
CITY shall provide and maintain a two-way radio communications system, which shall be used by CONTRACTOR solely for communications related to ROSEVILLE TRANSIT operations. CITY shall provide and maintain license(s) as required for the radio system. CONTRACTOR shall comply with CITY policies and all applicable federal statutes and regulations in connection with radio system use. Contractor shall provide operators with a cell phone to ensure communication when completing extended Commuter service such as the Game Day Express.

1.9 Fuel; Diesel, Gasoline and Electric
CITY shall provide all fuel and electrical charging dispensers required for the operation of CITY vehicles to provide ROSEVILLE TRANSIT services. CITY shall provide fuel and electricity for all CITY-provided vehicles at the City of Roseville Corporation Yard, located at 2075 Hilltop Circle, Roseville, or other location(s) as determined by CITY. CONTRACTOR is responsible for training CONTRACTOR employees regarding refueling and electrical recharging procedures.

1.10 Schedules; Passes; Tickets; Vouchers
CITY shall prepare, print and distribute all schedules, passes, tickets, transfers, vouchers, and like materials required by ROSEVILLE TRANSIT operations. CONTRACTOR shall disseminate schedules, brochures, and similar materials to transit patrons in accordance with the provisions of this AGREEMENT and any directions supplemental thereto provided by CITY. CONTRACTOR shall keep accurate records related to the dissemination of these materials as required.

1.11 Street Furnishings
CITY shall purchase, install, maintain and replace all street furnishings required for ROSEVILLE TRANSIT operations. Such furnishings include bus stop signs, posts, benches, shelters, and the like.

Further, CITY shall maintain or request property owners or appropriate agency to maintain trees along ROSEVILLE TRANSIT routes and stops so as to preclude damaging vehicles by reason of low hanging trees and branches. CONTRACTOR and its employees shall cooperate with CITY by promptly advising of any such conditions observed during ROSEVILLE TRANSIT operations. Nothing heretofore shall relieve CONTRACTOR’S vehicle operators from exercising good care and caution in their vehicle operations in order to avoid such damage.

4 2. CONTRACTOR DUTIES AND RESPONSIBILITIES – OPERATIONS andADMINISTRATION

2.1 Overview
CONTRACTOR shall perform the duties and accept the responsibilities set forth below in connection with its operation of ROSEVILLE TRANSIT. The omission of a duty or responsibility herein below shall not relieve CONTRACTOR of its obligation to perform such duty or accept such responsibility, so long as it is usual, customary and a generally accepted practice within the public transit industry as being an integral element of operating a fixed route and demand responsive public transportation system of a kind and character such as ROSEVILLE TRANSIT.

CONTRACTOR is an independent contractor, and shall not be considered an officer, agent or employee of the CITY.

CONTRACTOR agrees that information furnished by the CITY shall be deemed proprietary and confidential, and all such foregoing information, to the extent previously, presently, or subsequently disclosed to CONTRACTOR or processed and derived by CONTRACTOR services is hereinafter referred to as “Confidential Information” of CITY. CONTRACTOR acknowledges that such Confidential Information may contain information provided and/or generated by third parties. (see Attachment M for CITY Confidentiality and Disclosure Agreement)
All facilities, devices, networks and services used to store, deliver, process, backup or purge Confidential Information will employ administrative, physical, technical, and procedural safeguards and best practices at a level sufficient to secure Confidential Information from unauthorized access, destruction, use, modification, or disclosure. Such measures will be no less protective than those used to secure CONTRACTOR’s own information of a similar type, and in no event less than reasonable in view of the type and nature of the information involved. It is the CITY’S expectation that CONTRACTOR, at its own expense, shall perform annual audits for any data centers that house Confidential Information, using an independent third‐party audit that meets industry standards applicable to the services under this Agreement, and provide the audit report or certification upon request to CITY.

CONTRACTOR will retain Confidential Information until deleted by CITY or CITY‐authorized third party, or for a time period mutually agreed upon by the parties to this Agreement.

Upon termination or expiration of this Agreement, CONTRACTOR will ensure that all confidential information is securely transferred to CITY within thirty (30) calendar days. CONTRACTOR will ensure that any transfer of Confidential Information is accomplished by methods that are compatible with the relevant CITY systems, and that CITY will have access to all Confidential Information during any such transfer. CONTRACTOR shall securely dispose of all Confidential Information when requested by CITY and CONTRACTOR will provide written notification to CITY once all Confidential Information has been securely disposed of.

CONTRACTOR shall report to City any data compromise or unauthorized access to Confidential Information within twenty-four (24) hours after CONTRACTOR discovers such data compromise or unauthorized access. CONTRACTOR will take commercially reasonable measures to address any such data compromise or unauthorized access in a timely manner. Except as otherwise required by law,

5 CONTRACTOR will not provide notice to end users or other entities of any such data compromise or unauthorized access without written permission from CITY. CONTRACTOR will promptly reimburse CITY in full for all fees and costs incurred by CITY in any investigation, remediation or litigation resulting from any such data compromise or unauthorized access, including identity protection and restoration services for each person, who in the CITY’S sole discretion, could be impacted by identity theft.

CONTRACTOR may not advertise that CITY is a client, list CITY as a reference or otherwise use CITY’S name, logos, trademarks, or service marks without prior written permission from CITY.

CONTRACTOR acknowledges that services rendered under this agreement (including but not limited to service levels and operational levels) shall be performed in accordance with industry standards.

CONTRACTOR shall employ adequate executive, administrative, supervisory, technical, operational, and maintenance personnel to provide the necessary management, technical and operating services for the operation of ROSEVILLE TRANSIT as specified by the CITY within compliance with all State and Federal Operating and Reporting requirements.

CONTRACTOR shall provide a current organizational chart of all employees on an annual basis.

CONTRACTOR shall assist and cooperate with CITY in meeting the objectives of providing quality transportation services. CONTRACTOR shall perform close liaison activities, coordination and cooperation with CITY on matters related to operations, monitoring, reporting and service performance measurements.

CONTRACTOR shall provide a phone number where the General Manager may be reached twentyfour hours a day, seven days a week.

2.2 Service provided
Schedules/response times shall be as defined in this Scope of work. CONTRACTOR shall provide an annual total of approximately 60,225 vehicle hours of service during FY 2025/2026, with an anticipated increase in service hours of approximately 3% (per cent) each year thereafter for service provided under this AGREEMENT.

2.3 Passenger Fares; Fare Collection
The fares shall be as defined in the attached ROSEVILLE TRANSIT bus service guides (Attachment F) and are subject to change as determined by CITY. CONTRACTOR shall assure that each patron pays the appropriate fare prior to being provided transportation service. All cash fares will be paid by patrons in the exact amount due for their appropriate fare classification. Fares shall be deposited by patrons into the fareboxes provided by CITY in each vehicle. CONTRACTOR will collect or otherwise process in the manner directed by CITY all non-cash fares (vouchers, transfers, paper, electronic and credit/debit card, passes and the like). All fares collected are the sole property of CITY.

CONTRACTOR shall count and keep fares under appropriate dual custody security at all times once removed from the bus fare box. CONTRACTOR shall reconcile fare revenues to passenger activity on each vehicle, route and service mode. All fare accounting shall be in accordance with procedures to be proposed by the CONTRACTOR and subject to CITY approval. Once a week, or more frequently, CONTRACTOR shall count and transfer the fares collected to CITY owned safe until an armored car service provided by the CITY picks up the fares for bank deposit. Detailed reports on the revenues collected, reconciled, and

6 deposited shall be provided to CITY on a weekly or bi-weekly basis with exception for weekend counting.

CITY reserves the right to audit fare revenue collection and accounting at reasonable times without prior notification to CONTRACTOR. CITY reserves the right to modify fare accounting processes and procedures.

2.4 DBE/EEO
CONTRACTOR shall submit a signed affidavit certifying compliance with the Disadvantaged Business Enterprise (DBE) and Equal Employment Opportunity (EEO) requirements as specified in the Agreement.

2.5 Training and Retraining
CONTRACTOR shall provide ongoing training, retraining, and safety education for all safety sensitive positions, including but not limited to vehicle operators, dispatchers, and supervisory personnel, which conform to regulation agency requirements, e.g., Federal and State Departments of Transportation, California Highway Patrol and other applicable agencies. Documentation of all trainings, retraining, and safety education presentations will be provided to the CITY on an annual basis.

2.6 Drug and Alcohol Testing
CONTRACTOR shall provide pre-employment, post-accident, reasonable suspicion, and random drug and alcohol testing of its employees in “safety-sensitive” positions; pursuant to the requirements of the Federal Transit Administration (FTA) and/or the California Highway Patrol, as described more particularly in the AGREEMENT. CONTRACTOR will provide documentation on a monthly basis to the CITY verifying random testing has been completed.

2.7 Scheduling, Dispatching and Vehicle Control and Vehicle Location Technology

2.7.1 Hardware:

Overview: The successful offeror will be responsible for providing hardware to produce GTFS-real time feeds.

These devices will serve as the primary data source for vehicle tracking, allowing the system to generate accurate real-time feeds for transit operations and passenger information.

Requirements:
• The offeror will provide hardware units and warranty for all Revenue and Non-Revenue vehicles, unless otherwise provided, for the duration of the contract or until otherwise mutually agreed upon between the CITY and the CONTRACTOR. • The offeror’s hardware solution must be simple, and easy to replace. • The offeror must ensure that data from the tablets or GPS catalyst, including GPS-based vehicle location, is collected and processed to generate accurate GTFS real time feeds. • The system must ensure that vehicle location data is transmitted from the hardware in real time, with minimal delays.
• The offeror must ensure that the data is processed in a manner that maintains high accuracy and reliability, offering real-time passenger information through apps or web interfaces.
• The offeror is responsible for testing the integration between their hardware and the client vehicles to ensure full functionality.

7 2.7.2 GTFS Real-Time Creation:

Overview: The offeror will create and maintain GTFS-real-time feeds for Roseville Transit routes, ensuring that real-time updates are available to both passengers and operational staff.

Requirements:
• GTFS real time feeds must be compatible with existing GTFS static feeds and support integration with real-time passenger information systems. • These feeds must be fully compliant with GTFS real time standards, ensuring that Roseville Transit’s transit data can be integrated with third-party platforms and riderfacing applications. • Real-time feeds should be accessible to third-party applications such as Spare’s Microtransit solution, Google Maps, etc.
• Riders must be able to access real-time data through an app or web interface to track bus locations and estimated arrival times.
• The systems must be scalable to accommodate future fleet growth and potential expansion of services.
• The offeror must provide solutions integrating with other transit technologies, ensuring future compatibility and upgrades.
• City will maintain ownership of the feed from creation through termination of the contract.

2.7.3 Customer and Dispatch-facing vehicle location services Overview: The offeror will provide a solution for customers and dispatchers to be informed of real-time vehicle location. This can be done through an offeror-provided app, or through a partnership with a 3rd party such as Transit, CityMapper, Moovit, Google Maps, etc. See ATTACHMENT E for system requirements.

2.7.4 ARROW Microtransit Scheduling System and Communication Systems The CITY will provide a SCHEDULING SYSTEM for all Arrow Microtransit booking and management systems. All data and information contained within said system relating to ROSEVILLE TRANSIT shall be the property of CITY and should not be shared unless agreed upon by CITY personnel.

CONTRACTOR shall manage the CITY owned radio or telephone systems to ensure communication with all vehicles in service to provide supervision and guidance to vehicle operators and respond to mechanical breakdowns, accidents and incidents in a timely and responsible manner consistent with industry practice.

CONTRACTOR shall schedule and dispatch trips in accordance with the Americans with Disabilities Act (ADA) required operating standards for complementary Paratransit service.

2.8 Operations – Local Route, Commuter Service and Extended Commuter Service (such as Game Day Express Service)