Roseville City Council
October 7, 2026

AB 626 - 4
[\\rosenet.loc\rosenetdfs\Desktops\CITYATTORNEY\lippmelissa\Desktop\buildings grounds.docx; 4/21/2026] party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section. (C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. (D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced. (E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section. (f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
(i) This section shall remain in effect only until January 1, 2020, and as of that date is For Council Approval
Not For Bidding

AB 626 - 5
[\\rosenet.loc\rosenetdfs\Desktops\CITYATTORNEY\lippmelissa\Desktop\buildings grounds.docx; 4/21/2026] repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date.

SECTION 2.

The Legislature finds and declares that it is of statewide concern to require a charter city, charter county, or charter city and county to follow a prescribed claims resolution process to ensure there are uniform and equitable procurement practices.

SECTION 3.

If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code.

For Council Approval
Not For Bidding

City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.11
File #: 0203-10
Item ID: 2026-806
Title: Soccer Field Turf Renovations - Contract Purchase Agreement Contact: Russell Soares 916-746-1783 [email protected]

SUMMARY
Staff recommends approval of a contract purchase agreement with Saenz Landscape Construction Company for $356,554.74 for the renovation of the soccer fields at Lockridge Park and Hughes Park.

Funding is available in the FY2026-27 Soccer Field Turf Replacement project, from FY2024-25 year-end General Fund surplus, and the FY2026-27 North Roseville Community Facilities District 1 Park Rehabilitation project.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve Contract Purchase Agreement (3005882) with Saenz Landscape Construction Company for the renovation of the soccer fields at Lockridge Park and Hughes Park, and authorize the City Manager to execute it on behalf of the City of Roseville.

BACKGROUND
Lockridge Park and Hughes Park are highly programmed facilities that provide important opportunities for community sports and recreational activities. Constructed in 2008 and 2007, respectively, the soccer fields at both parks have experienced extensive use over the years, resulting in declining turf conditions, including compacted soils, bare areas, and increased weed infestations. These conditions have become increasingly difficult to manage through conventional maintenance practices alone.

In August 2026, the Parks, Recreation & Libraries Department issued a Request for Proposals (RFP) for the complete renovation of the soccer field areas at both parks. Three (3) companies submitted proposals, which were evaluated based on contractor qualifications, cost, and relevant experience. Saenz Landscape Construction Company received the highest overall ranking.

The proposed agreement includes the full amount necessary to complete the renovations and does not include any additional years or extensions.

FISCAL IMPACT
The service agreement has a not-to-exceed cost of $352,554.74. Funding is available in the FY2026-27 Soccer Field Turf Replacement project, from FY2024-25 year-end General Fund surplus, and the FY2026- 27 North Roseville Community Facilities District 1 Park Rehabilitation project. No additional funding is requested.

ENVIRONMENTAL REVIEW
The project would allow for the improvement of the soccer fields at Hughes Park and Lockridge Park. This would not result in expansion of use or removal of healthy, mature, or scenic trees; therefore, the Class 1

and Class 4 Exemptions are applicable to the proposed project. The CEQA exemption has been prepared and no additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

3. Enhance economic vitality

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Russell Soares, Parks and Open Space Superintendent
Jill Nunes, Parks Recreation and Libraries Director
ATTACHMENTS:

1. Lockridge Park - Vicinity Map

2. Hughes Park - Vicinity Map

3. Resolution 26-370

4. CPA

5. CEQA Exemption
REVIEWERS:

Russell Soares, Parks, Recreation, and Libraries Department - Park Maintenance
Created/Initiated -
9/15/2026
Brian Castelluccio, Parks, Recreation, and Libraries Department - Park Maintenance
Approved - 9/15/2026
Mackenzie Gonzalez, Parks, Recreation, and Libraries - All Approved - 9/17/2026 Jill Nunes, Parks, Recreation, and Libraries - All Approved - 9/18/2026 Kelly Aye, City Attorney Department Approved - 9/22/2026 Katrina Six, City Clerk Department Approved - 9/23/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/23/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/24/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/24/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/24/2026 Katrina Six, City Clerk Department Final Approval - 9/24/2026

Eureka Rd
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oseville Pkwy E Roseville Pkwy
Village Dr
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Eureka Rd
Parkhill Dr
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Clarewood Dr
Woodhill Dr
Stra p Ravine
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Sierra College Blvd
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Lockridge Park
Safeway
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Rec Room
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Eureka Rd
Courtside
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Nelson Dr
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Muirfield Dr
Sierra College Blvd
Final Gravity
Taproom
Johnson Ranch
Woodgrove Cir
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Lockridge Park - Vicinity Map
City of Roseville, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community
City Boundary
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Driveway
Roseville Parcel
Roseville Street Label
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Copyright: City of Roseville
Disclaimer: This map was prepared for general inquires only. The City is not liable for errors or omissions. Official information should be obtained from recorded or adopted City documents.

Hamel Park
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Crocker Ranch Rd
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William "Bill"
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Eskaton Village
Roseville
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Woodcreek Oak
Rock Creek Way
Northpark Dr
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Belcastel Pl
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Roseville
Technology
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Woodcreek East
Paul J. Dugan
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Hughes Park - Vicinity Map
City of Roseville, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community
City Boundary
Planimetric Detail
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Roseville Parcel
Roseville Street Label
9/18/2026, 8:24:54 AM
0 0.05 0.1 0.2 mi
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1:9,028
Copyright: City of Roseville
Disclaimer: This map was prepared for general inquires only. The City is not liable for errors or omissions. Official information should be obtained from recorded or adopted City documents.

RESOLUTION NO. 26-370

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND SAENZ LANDSCAPE CONSTRUCTION COMPANY, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE
WHEREAS, the Contract Purchase Agreement (3005882) for the soccer field turf renovations at Lockridge Park and Hughes Park, by and between the City of Roseville and Saenz Landscape Construction Company, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Soccer Field Turf Renovations
Project Location(s): Hughes Park, 1600 Parkside Way (APN 017-117-032-000) and Lockridge Park, 2601 Eureka Road (APN 048-160-033-000), Roseville, CA Project Description: The project would replace the existing turf on the soccer fields at Hughes Park and Lockridge Park with new natural turf. The renovation includes demolition, ground preparation, off hauling all spoils and old turf, soil amendments (if needed), tilling, grading to achieve a minimum 1% slope, and laying new large roll sod. In addition, the contract will repair any damaged irrigation and ensure that the irrigation system is completely operational. The new turf would not result in expansion of use or result in the removal of any trees.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Parks, Recreation and Libraries Department
Reason why this Project is Exempt: This project qualifies for Class 1 and Class 4 Exemptions as described in Sections 15301 and 15304 of the California Environmental Quality Act (CEQA) Guidelines which states:
“Class 1 consists of the…repair, maintenance,…or minor alteration of existing public or private…. facilities… or topographical features involving negligible or no expansion of existing or former use… Examples include but are not limited to…(h) Maintenance of existing landscaping [and] native growth” and “Class 4 consists of minor public or private alterations to the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees… Examples include, but are not limited to: (a) Grading on land with a slope of less than 10 percent…[and] (b) New gardening or landscaping, including the replacement of existing conventional landscaping with water efficient or fire resistant landscaping.”
The project would allow for the improvement of the soccer fields at Hughes Park and Lockridge Park. This would not result in expansion of use or removal of healthy, mature, or scenic trees; therefore, the Class 1 and Class 4 Exemptions are applicable to the proposed project.

Lead Agency Contact Person: Russell Soares, Parks, Recreation and Libraries Department, 316 Vernon Street, Roseville, CA 95678. (916) 746-1783 Signature: Date: 9/3/2026
Jessica Lynch, Environmental Coordinator
City of Roseville

City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.12
File #: 0704-01
Item ID: 2026-782
Title: Silver Spruce (KT-52) Park - Notice of Completion Contact: Heather Buck 916-774-5254 [email protected]

SUMMARY
Staff recommends approval of the Notice of Completion for the Silver Spruce Park Project. The total cost of the construction contract with TJR Resources, Inc. is $2,867,312.62. Funding for this project was included in the FY2022-23 budget (for design) and the FY2023-24 budget (for construction) through the Neighborhood Park - Sierra Vista Fund. Maintenance will be funded through the Sierra Vista Community Facilities District No. 2 (Public Services) Fund.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting Silver Spruce (KT-52) Park as complete and authorizing the Parks, Recreation & Libraries Director to execute the Notice of Completion.

BACKGROUND
KT-52 School Park (Silver Spruce Park) is a 7.5-acre school/park site located on Sierra Village Drive within the Sierra Vista Specific Plan area of Roseville. The project includes a multi-use grass area that can accommodate a youth cricket or youth soccer field, full-court basketball, a shaded play area, swings, a nature play area, covered picnic area, restroom, off-street parking that will connect to parking at the future elementary school, sidewalks, landscaping and irrigation.

In accordance with City specifications, the contractor shall guarantee the installation of these improvements for a period of twelve (12) months from the date of this Notice of Completion.

FISCAL IMPACT
The total cost of the construction contract with TJR Resources, Inc. is $2,867,312.62. Funding for this project was approved in the FY2022-23 budget (for design) and the FY2023-24 budget (for construction) through the Neighborhood Park - Sierra Vista Fund. Maintenance will be funded through the Sierra Vista Community Facilities District No. 2 (Public Services) Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Acceptance of the Notice of Completion meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth

5. Support community engagement and advocacy

6. Deliver exceptional City services
Respectfully Submitted,
Heather Buck, Senior Park Development Project Manager
Jill Nunes, Parks Recreation and Libraries Director
ATTACHMENTS:

1. Vicinity Map

2. Resolution 26-365

3. NOC

4. Exhibit A - Silver Spruce Park
REVIEWERS:

Heather Buck, Parks, Recreation, and Libraries Department - Park Development
Created/Initiated -
9/16/2026
Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 9/16/2026 Mackenzie Gonzalez, Parks, Recreation, and Libraries - All Approved - 9/17/2026 Jill Nunes, Parks, Recreation, and Libraries - All Approved - 9/18/2026 Kelly Aye, City Attorney Department Approved - 9/21/2026 Katrina Six, City Clerk Department Approved - 9/21/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/22/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/23/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/23/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/23/2026 Katrina Six, City Clerk Department Final Approval - 9/23/2026

Silver Spruce (KT-52) Park
Vicinity Map

RESOLUTION NO. 26-365
ACCEPTING THE PUBLIC WORK KNOWN AS THE SILVER SPRUCE (KT-52) PARK PROJECT AS COMPLETE, APPROVING THE “NOTICE OF COMPLETION”, AND

AUTHORIZING THE PARKS, RECREATION AND LIBRARIES DIRECTOR TO EXECUTE

SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE
BE IT RESOLVED by the City Council of the City of Roseville as follows:

1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as Silver Spruce (KT-52) Park Project, has been approved and the public work accepted.

2. The Parks, Recreation and Libraries Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ____ day of _____________________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
_________________________________
City Clerk

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________

City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk

State of California )
County of Placer )
I, , being first duly sworn, depose and say: I am the
of the City of Roseville, a municipal
corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true. ___________________________________
City of Roseville
State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _____ day of ,
20___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.
____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

SILVER SPR
UCE DR

FANDANGO LP

HIMALAYA WY

GORGON WY

PANAMINT WY

SIERRA MORENA WY

SIERRA VILLAGE DR

BLUE SAGE CI
³

PROJECT SITE
Silver Spruce Park
Exhibit A
Silver Spruce (KT-52) Park
2050 Silver Spruce Drive
Amenities include a playground, swings, nature play area, small picnic area with shade, basketball court, restroom building, off-street parking, multi-use turf, walking paths, planting, and irrigation.

City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.13
File #: 0704
Item ID: 2026-785
Title: Parks, Recreation & Libraries Pre-Qualifications for Park Development Contact: Tara Gee 916-774-5253 [email protected]

SUMMARY
Staff recommends approval of the pre-qualification process set forth in the Department of Industrial Relations (DIR) publication, including the approval of the DIR uniform rating system and modified experience ratings, for Parks, Recreation & Libraries Capital Projects to be bid and/or begin construction in the 2027 calendar year; approve the appeals process set forth in the notice to contractors; and authorize the City Manager to appoint an appeals panel consisting of one Assistant City Manager, the Parks, Recreation & Libraries Director and one member of staff experienced in the Public Works bidding process.

There is no direct fiscal impact in approving the pre-qualification and appeals process. It is expected that the adoption of this process and the resolution will garner similar results experienced in previous years and will attract qualified bidders, resulting in the best value for the City.

RECOMMENDATION
Staff recommends that the City Council

1. Adopt a resolution to approve the pre-qualification process set forth in the attached Department of Industrial Relations (DIR) publication, including the approval of the DIR uniform rating system and modified experience ratings, for Parks, Recreation & Libraries Capital Projects to be bid and/or begin construction in the 2027 calendar year;

2. Approve the appeals process set forth in the attached Notice to Contractors; and

3. Authorize the City Manager to appoint an appeals panel consisting of one Assistant City Manager, the Parks, Recreation & Libraries Director and one member of staff experienced in the Public Works bidding process.

BACKGROUND
The City of Roseville anticipates bidding on numerous Parks, Recreation & Libraries Capital Improvement Projects during the calendar year. These projects include new park projects and rehabilitation projects approved by Council through the Capital Improvement Program for FY2026-27 and to be proposed for FY2027-28.

Due to the need to more effectively and efficiently administer the construction of these projects, staff has identified several factors that have made it increasingly challenging to attract qualified contractors. These factors include a narrower construction window required to comply with regulatory guidelines, such as stormwater pollution prevention and air quality requirements; a greater volume of work than available contractors to perform the work; and an unstable construction environment affecting the overall industry.

To address these challenges, staff has determined that it would be beneficial to pre-qualify all prime contractors seeking to bid on specific park projects.

History
In 1999, the Legislature enacted Section 20101 of the Public Contract Code to allow public agencies to require prospective bidders that wish to bid for public works projects to “pre-qualify” for the right to bid. To ensure objectivity, the Department of Industrial Relations prepared a questionnaire and pre-qualification forms for contractor pre-qualifications. While not mandatory that the City use these forms, such forms provide comprehensive guidance and are intended to meet all legal requirements relating to contractor compliance with apprenticeship programs and prevailing wage laws, occupational safety and health laws and other labor laws.

The Notice to Contractors regarding the pre-qualifications process is also attached.

This pre-qualification process has been utilized since 2013. The pre-qualification process has proven to be effective, and staff was able to shorten the bidding period because the pre-qualification advertisement had already been completed. Through this process, numerous contractors have been pre-qualified to bid on the park projects and the bids received have been competitive.

Rating System
The forms establish a uniform scoring system and allocate points for responses. A minimum rating will be required for a contractor to be deemed pre-qualified to bid. The standards set forth by the rating system consider minimum standards of bidders to include “trustworthiness, quality, fitness, capacity and experience”.

Appeals Process and Appointments
Public Contract Code Section 20101 also requires that the City establish a process that will allow prospective bidders to dispute their pre-qualification ratings prior to the closing time for receipt of bids.

Included in this resolution, staff proposes an appeals process for the City Council’s approval. This proposal is substantially similar to the process suggested by the Department of Industrial Relations.

If a timely and complete application results in a rating below the minimum required for a pre-qualification, the contractor will be allowed to submit a written appeal within ten (10) working days of receiving notification of the rating. If a contractor gives the required written notice of appeal and requests a hearing, the hearing will be conducted no more than ten (10) working days after receipt of notice.

The Appeals Board will be composed of one Assistant City Manager; the Parks, Recreation & Libraries Director; and one staff member who has a professional understanding of Public Works bidding/projects and can assess the responses of the applicants. Examples of potential designees could include interdepartment peers. No formal rules of evidence or similar procedures shall apply to the hearing, but the contractor will be given the opportunity to present information and reasons in opposition to the rating. The Appeals Board will render its decision within three (3) business days after the conclusion of the hearing and that decision will be final. Should one of the projects be in progress, the appeals process shall not halt that work. If the contractor successfully overturns a low rating, pre-qualifications shall apply to the remaining yet to be bid projects.

FISCAL IMPACT
There is no direct fiscal impact in approving the pre-qualification and appeals process. It is expected that the adoption of this process and the resolution will garner similar results experienced in previous years and will attract qualified bidders, resulting in the best value for the City.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The approval of the prequalification and appeals processes meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

2. Remain fiscally responsible in a changing world

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Tara Gee, Park Planning and Development Manager
Jill Nunes, Parks Recreation and Libraries Director
ATTACHMENTS:

1. Resolution 26-367

2. pre-quals_announcement_2027

3. Prequalification Questionaire 2027

4. Part 3_Experience-r1

5. DIR Publication
REVIEWERS:

Tara Gee, Parks, Recreation, and Libraries Department - Park Development Created/Initiated - 9/1/2026 Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 9/1/2026 Mackenzie Gonzalez, Parks, Recreation, and Libraries - All Approved - 9/17/2026 Jill Nunes, Parks, Recreation, and Libraries - All Approved - 9/18/2026 Kelly Aye, City Attorney Department Approved - 9/22/2026 Katrina Six, City Clerk Department Approved - 9/22/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/22/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/23/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/23/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/23/2026 Katrina Six, City Clerk Department Final Approval - 9/23/2026

RESOLUTION NO. 26-367

APPROVING THE PRE-QUALIFICATIONS PROCEDURE FOR CERTAIN PARKS,

RECREATION & LIBRARIES PROJECTS AND APPROVING THE ADMINISTRATIVE

HEARING PROCESS FOR APPEALS
WHEREAS, California Public Contract Code Section 20101 authorizes public agencies to require prospective bidders that wish to bid for public works projects to “prequalify” for the right to bid; and
WHEREAS, the City of Roseville intends to bid out numerous parks and recreation capital projects during the calendar year; and
WHEREAS, in order to more effectively and efficiently administer the construction of these projects, staff has determined that it would be in the City’s best interests to pre-qualify all contractors seeking to submit bids for these projects; and WHEREAS, Public Contract Code Section 20101 expressly authorizes the Department of Industrial Relations (DIR) to create model prequalification forms for the use by public entities utilizing the prequalification process, and the DIR has established such model forms; and WHEREAS, Public Contract Code Section 20101 also requires public agencies to adopt an administrative hearing procedure allowing prospective bidders to challenge their prequalification scores; and WHEREAS, the City Council has reviewed the DIR model forms, the DIR uniform rating system, and the appeals process proposed by the Parks, Recreation and Libraries Department (hereinafter, “Parks”); and
WHEREAS, by utilizing the prequalification process pursuant to Public Contract Code Section 20101 and the DIR model forms, the City of Roseville will maximize its compliance with current State law while attracting the most qualified, trustworthy, fit, experienced, and competent bidders when using the prequalification process.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that it hereby approves use of the prequalification process for the certain Parks, Recreation & Libraries projects identified in this Resolution.

BE IT FURTHER RESOLVED by the City Council that the Parks, Recreation & Libraries Director is hereby authorized to implement a contractor prequalification procedure for prospective bidders for these, which procedure shall be based upon the DIR model prequalification forms and the DIR uniform rating system.

BE IT FURTHER RESOLVED by the City Council that the administrative hearing process proposed by the Parks, Recreation & Libraries Department for prequalification appeals is hereby approved.

BE IT FURTHER RESOLVED by the City Council that the City Manager is hereby authorized to appoint an Appeals Panel consisting of one Assistant City Manager, the Director of Parks, Recreation & Libraries and one member of staff experienced in the public works bidding process.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of __________________________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
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MAYOR
ATTEST:
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City Clerk

www.roseville.ca.gov
October 12, 2026
NOTICE: Pre-Qualification for Construction of Park, Recreation & Libraries Parks and Facilities for 2027
To Whom It May Concern:

General Information
Roseville is an incorporated city with a population of over 160,000 residents, located on Interstate 80, approximately 15 miles northeast of Sacramento, California and continues to grow. At build out, the parks system would include over 140 parks.

Notice
Notice is hereby given that the City of Roseville, Parks, Recreation & Libraries Department (PRL) is hereby pre-qualifying all bidders for the park, recreation & libraries construction of, new and rehabilitation, projects. For an example list of potential projects, see www.roseville.ca.us/parksintheworks After the pre-qualification process has been completed, the City will issue a Notice to Contractors for each of these projects to pre-qualified Contractors. It is mandatory that all Primary Contractors who intend to submit a bid(s) for any PRL projects for the 2027 calendar year to fully complete the prequalification questionnaire, provide all materials requested herein, and be approved by the City of Roseville to be on the final qualified bidders’ list.

Subcontractors of any trade are not required to be pre-qualified.

Please note the following:
• The process includes three parts. Contractors must qualify for all items noted in Part I including financial solvency, and receive a minimum rating score in each of the following:
o Organizational Structure, History
o Safety
o Park Experience within the last three (3) years
o Interview with Past Project Contacts (Randomly chosen)

• If a company is a certified Small Business Enterprise, Minority Business Enterprise or Womenowned Business Enterprise, a financial statement is not required, however, a copy of the qualifying certificate and a notation in the submittal as to the business status must be included and noted.
• All contractors must register with the Department of Industrial Relations (DIR) in order to work on public works projects. Contractors submitting for this pre-qualification must attach a copy of the DIR registration as verification of compliance.
• No bid will be accepted from a Contractor that has failed to comply with these requirements.

Answers to questions contained in the attached questionnaire, information about current bonding capacity, notarized statement from surety, and the most recent reviewed or audited financial statements, with accompanying notes and supplemental information, are required. Information provided in the questionnaire related to project experience shall be specific to park and recreation facility construction projects. The City of Roseville will use these documents as the basis of rating Contractors in respect to the size and scope of contracts upon which each Contractor qualified to bid. The City of Parks, Recreation & Libraries
316 Vernon Street, Suite 400
Roseville, CA 95678

www.roseville.ca.gov
Roseville reserves the right to check other sources available. The City of Roseville’s decision will be based on objective evaluation criteria.

While it is the intent of the pre-qualification questionnaire and documents required therewith to assist the City of Roseville in determining bidder responsibility prior to the submission of bids and to aid the City of Roseville in selecting the lowest responsible bidder, neither the fact of pre-qualification, nor any prequalification rating will preclude the City of Roseville from a post-bid consideration and determination of whether a bidder has the quality, fitness, capacity and experience to satisfactorily perform the proposed work, and has demonstrated the requisite trustworthiness.

A Contractor may be found not pre-qualified for bidding on a specific park contract to be let by the City of Roseville, or on all park construction contracts to be let by the City of Roseville, until the Contractor meets the City of Roseville’s requirements. In addition, a Contractor may be found not pre-qualified for either:
1) Omission of requested information,
2) A determination of a risky or questionable financial solvency status; or 3) Falsification of information.

Contractor Registration: Effective March 1, 2015, no contractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Effective April 1, 2015, no contractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

City of Roseville Reservation of Rights
The City of Roseville reserves the right to adjust, increase, limit, suspend or rescind the pre-qualification rating based on subsequently learned information. Contractors who are thereafter disqualified will be notified and given an opportunity for a hearing consistent with the hearing procedures described for appealing a pre-qualification rating.

The City of Roseville reserves the right to waive minor irregularities and omissions in the information contained in the pre-qualification application submitted, to make all final determinations, and to determine at any time that the pre-qualification procedures will not be applied to a specific future park project.

The City of Roseville will refuse to grant pre-qualification where the requested information and materials are not provided or not provided by the due date noted below. There is no appeal from a finding that a Contractor is not pre-qualified because of an incomplete or late application, but reapplication for a later project is permitted. The closing time for all bids will not be changed to accommodate supplemental or incomplete submissions, or late submissions.

The City of Roseville may elect to randomly interview selected references from at least two (2) completed park projects. The City of Roseville will conduct those interviews. No action on the Contractor’s part is necessary.

The City of Roseville cannot guarantee that all projects listed will be constructed this calendar year.

Submittal Due Date and Address
The deadline to submit a pre-qualification package is 3:00 p.m., November 23, 2026.

Pre-qualification packages will be accepted only by electronic mail submission to the City Clerk’s Office at [email protected]. When submitting via electronic mail, include the title “PARKS PREQUALIFICATIONS SUBMITTAL” in the subject line of the email.

All submittals must be sent to the City Clerk’s Office via electronic mail by the specified date and time. Email submissions are limited to 25 megabytes. Faxed submissions will not be accepted.

The City is not responsible for misdelivered pre-qualification packages, and the submitter is strictly liable for its chosen method of delivery. Contractors who submit a complete pre-qualification package will be

www.roseville.ca.gov
notified of their qualification status between fifteen (15) and twenty (20) business days after submission deadline of the information. Reviews will begin the first business day after the submission deadline.

Public Records
The pre-qualification packages (questionnaire answers and financial statements) submitted by Contractors are not public record and are not open to public inspection. All information will be kept confidential to the extent permitted by law. However, the contents may be disclosed to third parties for purposes of verification, or investigation of substantial allegations, or in the appeal hearing. State law requires that the names of contractors applying for pre-qualification status shall be public record subject to disclosure, and the first page of the questionnaire will be used for that purpose.

Financial Solvency
In lieu of submitting financial statements, the City will conduct credit checks through a third party (one of the top three credit rating agencies). A score of 650 or less will be subject to additional review and may be grounds for disqualification. Submission of the questionnaire is an acknowledgement that a credit report of the company’s financial standing will be obtained. Therefore, financial statements submitted as a part of this questionnaire are not required.

Execution of Questionnaire
Each questionnaire must be signed under penalty of perjury in the manner designated at the end of the form, by an individual who has the legal authority to bind the Contractor on whose behalf that person is signing. If any information provided by a Contractor becomes inaccurate, the Contractor must immediately notify the City of Roseville and provide updated accurate information in writing, under penalty of perjury.

Essential qualifications (Part I): all requirements must be met before Parts II and III are reviewed. See

documentation included as noted in each question.

Each Section has a minimum rating score and all minimum ratings must be met or exceeded in order to be pre-qualified.

Appeals Process
Where a timely and completed application results in a rating below that necessary to pre-qualify, an appeal can be requested. There is no appeal from a finding that a Contractor is not pre-qualified because of an incomplete or late application. A Contractor may appeal the City of Roseville’s decision with respect to its request for pre-qualification, and request a hearing, by giving written notice of appeal to the Parks, Recreation & Libraries Director, along with a complete written description of all factual and legal bases for the appeal, no later than ten (10) business days after the date of the written notice of its qualification status from the City. Appeals should be delivered to 316 Vernon Street Suite 400 Roseville, CA 95678 Attn: Parks, Recreation & Libraries Director. Unless a Contractor files a timely appeal, the Contractor waives any and all rights to challenge the qualification decision of the City of Roseville, whether by administrative process, judicial process or any other legal process or proceeding.

If the Contractor gives the required notice of appeal and requests a hearing, the hearing shall be conducted so that it is concluded no later than ten (10) business days after the City of Roseville’s receipt of the notice of appeal. The hearing shall be an informal process conducted by a panel to whom the City Manager has delegated responsibility to hear such appeals (the “Appeals Panel”). At or prior to the hearing, the Contractor shall be advised of the basis for the City of Roseville’s pre-qualification determination. The Contractor will be given the opportunity to present evidence and arguments in opposition to the pre-qualification determination. Within three (3) business days after the conclusion of the hearing, the Appeals Panel will render its decision in writing. It is the intention of the City of Roseville that the date for the submission and opening of bids will not be delayed or postponed to allow for completion of an appeal process.

www.roseville.ca.gov
Cancellation of Process
The City may cancel the prequalification process at any time, even after receiving and scoring applications. If the prequalification process is cancelled, the normal competitive bidding rules will apply.

The City assumes no liability for the cost a prospective contractor may have incurred by submitting an application for prequalification, and the submittal of a prequalification application is a waiver to claim any such cost or losses due to cancellation of the process.

Additional information may be obtained by contacting Tara L. Gee, Park Planning & Development Superintendent at the Roseville Parks, Recreation & Libraries Department at 916-774-5253.

Please be assured that all submittals will be fully and objectively considered. We appreciate your interest in becoming partners with the City of Roseville.

Thank You,
Tara L. Gee
Park Planning & Development Manager
Attachments: Contact Information
Pre-Qualifications Questionnaire
Part I: Essential Requirements for Qualification
Part II: Organization, History, Organizational Performance, Compliance with Civil and Criminal Laws Part III: Recent Construction Projects Completed (Ensure projects listed are park & recreation projects)

Parks, Recreation & Libraries
316 Vernon Street, Ste 400
Roseville, CA 95678

CONTACT INFORMATION
Firm Name: Check One: Corporation
(as it appears on license) Partnership
Sole Propriety
Contact Person:

Address:

Phone: Email:

If firm is a sole proprietor or partnership:

Owner(s) of Company
Contractor’s License Number(s):
___ (Check if you are a) Certified Small Business Enterprise/Woman-owned Business Enterprise/ Minority Business Enterprise
___ All contractor and identified subcontractors must register with the Department of Industrial Relations (DIR) in order to work on public projects. Contractors and subcontractors submitting for this prequalification must attach a copy of the DIR registration as verification of compliance. *Applies to identified subcontractor trades (Grading/Underground, Concrete, Electrical, Landscape Irrigation, Building)

PART I. ESSENTIAL REQUIREMENTS FOR QUALIFICATION
Contractor will be immediately disqualified if the answer to any of questions 1 through 5 is “no.”
5 Contractor will be immediately disqualified if the answer to any of questions 6, 7, 8 or 9 is “yes.”
6 If the answer to question 8 is “yes,” and if debarment would be the sole reason for denial of pre-qualification, any pre-qualification issued will exclude the debarment period.

1. Contractor possesses a valid and current California Contractor’s license for the project or projects for which it intends to submit a bid.

Yes No

2. Contractor has a liability insurance policy with a policy limit of at least $1,000,000 per occurrence and $2,000,000 aggregate.

Yes No

3. Contractor has current workers’ compensation insurance policy as required by the Labor Code or is legally self-insured pursuant to Labor Code section 3700 et. seq.

Yes No Contractor is exempt from this requirement, because it has no employees

4. Have you attached your latest copy of a reviewed or audited financial statement with

5. Have you attached a notarized statement from an admitted surety insurer (approved by the 5 Question 4 will not be disqualifying if the contractor is exempt from complying for reasons explained in footnote 7. A copy of the qualifying certificate and notation in the submittal as to the business status must be included. 2 A contractor disqualified solely because of a “Yes” answer given to question 6, 7, or 9 may appeal the disqualification and provide an explanation of the relevant circumstances during the appeal procedure. 7 Public Contract Code section 20101(e) exempts from this requirement a contractor who has qualified as a small business pursuant to Government Code section 14837(d)(1), if the bid is “no more than 25 per cent of the qualifying amount provided in section 14837(d)(1).” As of January 1, 2001, the qualifying amount is $10 million, and 25 per cent of that amount, therefore, is $2.5 million. 7 accompanying notes and supplemental information.

Yes No
*Note: In lieu of the above, credit reports will be obtained for all submissions except SBE/MBE/WBE.

California Department of Insurance) and authorized to issue bonds in the State of California, which states: (a) that your current bonding capacity is sufficient for the project for which Note: This item is only required for general contractors. ------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------- ----------------------------

you seek pre-qualification if you are seeking pre-qualification for a single project; or (if you are seeking pre-qualification valid for a year) (b) your current available bonding capacity?8 Yes No
NOTE: Notarized statement must be from the surety company, not an agent or broker.

6. Has your contractor’s license been revoked at any time in the last five years? Yes No

7. Has a surety firm completed a contract on your behalf, or paid for completion because your firm was default terminated by the project owner within the last five (5) years? Yes No

8. At the time of submitting this pre-qualification form, is your firm ineligible to bid on or be awarded a public works contract, or perform as a subcontractor on a public works contract, pursuant to either Labor Code section 1777.1 or Labor Code section 1777.7? Yes No
If the answer is “Yes,” state the beginning and ending dates of the period of debarment:

9. At any time during the last five years, has your firm or any of its owners or officers been convicted of a crime involving the awarding of a contract of a government construction project, or the bidding or performance of a government contract? Yes No
8 An additional notarized statement from the surety may be requested by Public Entity at the time of submission of a bid, if this pre-qualification package is submitted more than 60 days prior to submission of the bid.

PART II. ORGANIZATION, HISTORY, ORGANIZATIONAL PERFORMANCE,

COMPLIANCE WITH CIVIL AND CRIMINAL LAWS
A. Current Organization and Structure of the Business
For Firms That Are Corporations:
1a. Date incorporated:
1b. Under the laws of what state:
1c. Provide all the following information for each person who is either (a) an officer of the corporation (president, vice president, secretary, treasurer), or (b) the owner of at least ten per cent of the corporation’s stock.

Name Position Years with Co. % Ownership
1d. Identify every construction firm that any person listed above has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownership of ten per cent or more of the business, or 10 per cent or more of its stock, if the business is a corporation.

Person’s Name Construction Firm
Dates of Person’s Participation
with Firm
For Firms That Are Partnerships:
1a.
1b.
1c.

Date of formation:

Under the laws of what state:

Provide all the following information for each partner who owns 10 per cent or more of the firm.

Name Position Yrs with Company % Ownership

1d. Identify every construction company that any partner has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownership of ten per cent or more of the business, or ten percent or more of its stock, if the business is a corporation.

Person’s Name Construction Company
Dates of Person’s Participation
with Company
For Firms That Are Sole Proprietorships:
1a.
1b.
1c.

Date of commencement of business.

Social security number of company owner.

Identify every construction firm that the business owner has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownership of ten per cent or more of the business, or ten per cent or more of its stock, if the business is a corporation.

Person’s Name Construction Company
Dates of Person’s Participation
with Company
For Firms That Intend to Make a Bid as Part of a Joint Venture:
1a. Date of commencement of joint venture.
1b. Provide all of the following information for each firm that is a member of the joint venture that expects to bid on one or more projects:

Name of firm % Ownership of Joint Venture
B. History of the Business and Organizational Performance

2. Has there been any change in ownership of the firm at any time during the last three years? NOTE: A corporation whose shares are publicly traded is not required to answer this question.

Yes No
If “yes,” explain on a separate signed page.

3. Is the firm a subsidiary, parent, holding company or affiliate of another construction firm? NOTE: Include information about other firms if one firm owns 50 per cent or more of another, or if an owner, partner, or officer of your firm holds a similar position in another firm.

Yes No
If “yes,” explain on a separate signed page.

4. Are any corporate officers, partners or owners connected to any other construction firms? NOTE: Include information about other firms if an owner, partner, or officer of your firm holds a similar position in another firm.

Yes No
If “yes,” explain on a separate signed page.

5. State your firm’s gross revenues for each of the last three years:

6. How many years has your organization been in business in California as a contractor under your present business name and license number? years

7. Is your firm currently the debtor in a bankruptcy case? Yes No
If “yes,” please attach a copy of the bankruptcy petition, showing the case number, and the date on which the petition was filed.

8. Was your firm in bankruptcy at any time during the last five years? (This question refers only to a bankruptcy action that was not described in answer to question 7, above) Yes No
If “yes,” please attach a copy of the bankruptcy petition, showing the case number and the date on which the petition was filed, and a copy of the Bankruptcy Court’s discharge order, or of any other document that ended the case, if no discharge order was issued.

Licenses

9. List all California construction license numbers, classifications and expiration dates of the California contractor licenses held by your firm:

10. If any of your firm’s license(s) are held in the name of a corporation or partnership, list below the names of the qualifying individual(s) listed on the CSLB records who meet(s) the experience and examination requirements for each license.

11. Has your firm changed names or license number in the past five years? Yes No
If “yes,” explain on a separate signed page, including the reason for the change.

12. Has any owner, partner or (for corporations:) officer of your firm operated a construction firm under any other name in the last five years?
Yes No
If “yes,” explain on a separate signed page, including the reason for the change.

13. Has any CSLB license held by your firm or its Responsible Managing Employee (RME) or Responsible Managing Officer (RMO) has been suspended within the last five years?
Yes No
If “yes,” please explain on a separate signed sheet.

Disputes

14. At any time in the last five years has your firm been assessed and paid liquidated damages after completion of a project under a construction contract with either a public or private owner?
Yes No
If yes, explain on a separate signed page, identifying all such projects by owner, owner’s address, the date of completion of the project, amount of liquidated damages assessed and all other information necessary to fully explain the assessment of liquidated damages.

15. In the last five years has your firm, or any firm with which any of your company’s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason?
NOTE: “Associated with” refers to another construction firm in which an owner, partner or officer of your firm held a similar position, and which is listed in response to question 1c or 1d on this form.

Yes No
If “yes,” explain on a separate signed page. State whether the firm involved was the firm applying for pre-qualification here or another firm. Identify by name of the company, the name of the person within your firm who was associated with that company, the year of the event, the owner of the project, the project and the basis for the action.

16. In the last five years has your firm been denied an award of a public works contract based on a finding by a public agency that your company was not a responsible bidder? Yes No
If “yes,” explain on a separate signed page. Identify the year of the event, the owner, the project and the basis for the finding by the public agency. * * * * *
NOTE: The following two questions refer only to disputes between your firm and the owner of a project. You need not include information about disputes between your firm and a supplier, another contractor, or subcontractor. You need not include information about “pass-through” disputes in which the actual dispute is between a sub-contractor and a project owner. Also, you may omit reference to all disputes about amounts of less than $50,000.

17. In the past five years has any claim against your firm concerning your firm’s work on a construction project been filed in court or arbitration? Yes No
If “yes,” on separate signed sheets of paper identify the claim(s) by providing the project name, date of the claim, name of the claimant, a brief description of the nature of the claim, the court in which the case was filed and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution).

18. In the past five years has your firm made any claim against a project owner concerning work on a project or payment for a contract and filed that claim in court or arbitration? Yes No
If “yes,” on separate signed sheets of paper identify the claim by providing the project name, date of the claim, name of the entity (or entities) against whom the claim was filed, a brief description of the nature of the claim, the court in which the case was filed and a brief description of the status of the claim (pending, or if resolved, a brief description of the resolution).
* * * * *

19. At any time during the past five years, has any surety company made any payments on your firm’s behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm’s behalf, in connection with a construction project, either public or private?
Yes No
If “yes,” explain on a separate signed page the amount of each such claim, the name and telephone number of the claimant, the date of the claim, the grounds for the claim, the present status of the claim, the date of resolution of such claim if resolved, the method by which such was resolved if resolved, the nature of the resolution and the amount, if any, at which the claim was resolved.

20. In the last five years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm?
Yes No
If “yes,” explain on a separate signed page. Name the insurance carrier, the form of insurance and the year of the refusal.

Criminal Matters and Related Civil Suits

21. Has your firm or any of its owners, officers or partners ever been found liable in a civil suit or found guilty in a criminal action for making any false claim or material misrepresentation to any public agency or entity?
Yes No
If “yes,” explain on a separate signed page, including identifying who was involved, the name of the public agency, the date of the investigation and the grounds for the finding.

22. Has your firm or any of its owners, officers or partners ever been convicted of a crime involving any federal, state, or local law related to construction? Yes No
If “yes,” explain on a separate signed page, including identifying who was involved, the name of the public agency, the date of the conviction and the grounds for the conviction.

23. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes No
If “yes,” identify on a separate signed page the person or persons convicted, the court (the county if a state court, the district or location of the federal court), the year and the criminal conduct.

Bonding

24. Bonding capacity: Provide documentation from your surety identifying the following:

Name of bonding company/surety:

Name of surety agent, address and telephone number:

25. If your firm was required to pay a premium of more than one per cent for a performance and payment bond on any project(s) on which your firm worked at any time during the last three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one per cent, if you wish to do so.

26. List all other sureties (name and full address) that have written bonds for your firm during the last five years, including the dates during which each wrote the bonds:

27. During the last five years, has your firm ever been denied bond coverage by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a public construction project when one was required? Yes No
If yes, provide details on a separate signed sheet indicating the date when your firm was denied coverage and the name of the company or companies which denied coverage; and the period during which you had no surety bond in place.

C. Compliance with Occupational Safety and Health Laws and with Other Labor Legislation Safety

28. Has CAL OSHA cited and assessed penalties against your firm for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the past five years? NOTE: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.

Yes No
If “yes,” attached a separate signed page describing the citations, including information about the dates of the citations, the nature of the violation, the project on which the citation(s) was or were issued, the amount of penalty paid, if any. If the citation was appealed to the Occupational Safety and Health Appeals Board and a decision has been issued, state the case number and the date of the decision.

29. Has the federal Occupational Safety and Health Administration cited and assessed penalties against your firm in the past five years?
NOTE: If you have filed an appeal of a citation and the Appeals Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation.

Yes No
If “yes,” attach a separate signed page describing each citation.

30. Has the EPA or any Air Quality Management District or any Regional Water Quality Control Board cited and assessed penalties against either your firm or the owner of a project on which your firm was the contractor, in the past five years?

NOTE: If you have filed an appeal of a citation and the Appeals Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation.

Yes No
If “yes,” attach a separate signed page describing each citation.

31. How often do you require documented safety meetings to be held for construction employees and field supervisors during the course of a project?

32. List your firm’s Experience Modification Rate (EMR) (California workers’ compensation insurance) for each of the past three premium years:

NOTE: An Experience Modification Rate is issued to your firm annually by your workers’ compensation insurance carrier.

Current year:

Previous year:

Year prior to previous year:

If your EMR for any of these three years is or was 1.00 or higher you may, if you wish, attach a letter of explanation.

33. Within the last five years has there ever been a period when your firm had employees but was without workers’ compensation insurance or state-approved self-insurance? Yes No
If “yes,” please explain the reason for the absence of workers’ compensation insurance on a separate signed page. If “No,” please provide a statement by your current workers’ compensation insurance carrier that verifies periods of workers’ compensation insurance coverage for the last five years. (If your firm has been in the construction business for less than five years, provide a statement by your workers’ compensation insurance carrier verifying continuous workers’ compensation insurance coverage for the period that your firm has been in the construction business.)
Prevailing Wage and Apprenticeship Compliance Record

34. Has there been more than one occasion during the last five years in which your firm was required to pay either back wages or penalties for your own firm’s failure to comply with the state’s prevailing wage laws?
NOTE: This question refers only to your own firm’s violation of prevailing wage laws, not to violations of the prevailing wage laws by a subcontractor.

Yes No

If “yes,” attach a separate signed page or pages describing the nature of the violation, identifying the name of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were initially underpaid and the amount of back wages and penalties that you were required to pay.

35. During the last five years, has there been more than one occasion in which your own firm has been penalized or required to pay back wages for failure to comply with the federal Davis-Bacon prevailing wage requirements?
Yes No
If “yes,” attach a separate signed page or pages describing the nature of the violation, identifying the name of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were initially underpaid, the amount of back wages you were required to pay along with the amount of any penalty paid.

36. Provide the name, address and telephone number of the apprenticeship program (approved by the California Apprenticeship Council) from whom you intend to request the dispatch of apprentices to your company for use on any public work project for which you are awarded a contract by [Public Entity].

37. If your firm operates its own State-approved apprenticeship program:
(a) Identify the craft or crafts in which your firm provided apprenticeship training in the past year.
(b) State the year in which each such apprenticeship program was approved, and attach evidence of the most recent California Apprenticeship Council approval(s) of your apprenticeship program(s).
(c) State the number of individuals who were employed by your firm as apprentices at any time during the past three years in each apprenticeship and the number of persons who, during the past three years, completed apprenticeships in each craft while employed by your firm.

38. At any time during the last five years, has your firm been found to have violated any provision of California apprenticeship laws or regulations, or the laws pertaining to use of apprentices on public works?
NOTE: You may omit reference to any incident that occurred prior to January 1, 1998, if the violation was by a subcontractor and your firm, as general contractor on a project, had no knowledge of the subcontractor’s violation at the time they occurred. ___ Yes ___ No
If “yes,” provide the date(s) of such findings, and attach copies of the Department’s final decision(s).
* * * * *

Pre-Qualifications Experience
Part III: Recent Construction Experience Completed
The required projects to be listed shall be a minimum of six (6) new parks and recreation construction projects, completed within the last three (3) years. Projects must be a park or a part of a park constructed for a public agency. School and institutional projects would not be considered a new park and recreation project. No more than three (3) park rehabilitation projects can be applied as part of the six (6) required parks construction projects. This applies to general, landscape and identified subcontractors. Use separate sheets of paper that contain the following information:
___ Public Park ___ School/Institution ___ Private
Project Name: __________________________________
Location: ______________________________________
Owner: _______________________________________
Owner Contact (Name and current phone number): __________________________________________ Architect/Engineer: _____________________________
Architect/Engineer Contact (Name and current phone number):
____________________________________________________________________________________ Construction Manager (Name and current phone number):
____________________________________________________________________________________ Description of Project/Scope of Work Performed:
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Original Contract Amount: $_____________________ Total Contract Amount: $___________________ # of Change Orders: ____________ Total Value of Approved Change Orders: $_____________________ Original Scheduled Completion Date: _____________ Time Extensions Granted (# of days) __________ Actual Date of Completion: ____________________________ Continued on next page

I, the undersigned, certify and declare that I have read all of the foregoing answers to this prequalification questionnaire and know their contents. The matters stated in the questionnaire answers are true of my own knowledge and belief, except as to those matters stated on information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the State of California, that the foregoing is correct.

Dated: _____________

Signature _______________________________
Name:

Firm: ___________________________________

__________________________________

Pre-Qualifications Experience
Part III: Recent Construction Experience Completed (r1) The required projects to be listed shall be a minimum of six (6) parks construction projects, completed within the last 3 years. Projects must be a complete park constructed for a public agency. School and institutional projects would not be considered a new park and recreation project. No more than three (3) park rehabilitation projects can be applied as part of the six (6) required parks construction projects.

This applies to general, landscape and identified subcontractors. Submit one form for each project reference.
___ Public Park ___ School/Institution ___ Private
Project Name: __________________________________
Location: ______________________________________
Owner: _______________________________________
Owner Contact (Name and current phone number): __________________________________________ Architect/Engineer: _____________________________
Architect/Engineer Contact (Name and current phone number):
____________________________________________________________________________________ Construction Manager (Name and current phone number):
____________________________________________________________________________________ Description of Project/Scope of Work Performed:
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Original Contract Amount: $_____________________ Total Contract Amount: $___________________ # of Change Orders: ____________ Total Value of Approved Change Orders: $_____________________ Original Scheduled Completion Date: _____________ Time Extensions Granted (# of days) __________ Actual Date of Completion: ____________________________ Continued on next page

I, the undersigned, certify and declare that I have read all of the foregoing answers to this prequalification questionnaire and know their contents. The matters stated in the questionnaire answers are true of my own knowledge and belief, except as to those matters stated on information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the State of California, that the foregoing is correct.

Dated: _____________ _______________________________________________________ (Name)

Pre-Qualifications Experience Ratings
Part III: Recent Construction Experience Completed
The required projects to be listed shall be up to six (6) parks and recreation new construction projects, completed within the last 3 years. Projects must be a park or a part of a park constructed for a public agency. School and rehabilitation projects would not be considered a new park and recreation project.

These can be applied as part of the three (3) largest completed projects in addition to the six (6) required. This applies to general, landscape and subcontractors. Use separate sheets of paper that contain the following information:
___ Public Park(10 pts per park) ___ School/Institution (5pts per) ___ Private (2 pts per) Project Name: __________________________________
Location: ______________________________________
Owner: _______________________________________
Owner Contact (Name and current phone number): __________________________________________ Architect/Engineer: _____________________________
Architect/Engineer Contact (Name and current phone number):
____________________________________________________________________________________ Construction Manager (Name and current phone number):
____________________________________________________________________________________ Description of Project/Scope of Work Performed:
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Original Contract Amount: $_____________________ Total Contract Amount: $___________________ # of Change Orders: ____________ Total Value of Approved Change Orders: $_____________________ Original Scheduled Completion Date: _____________ Time Extensions Granted (# of days) __________ Actual Date of Completion: ____________________________ On Budget (10 pts per project) On Time (10 pts per project) Non-Owner generated change orders: 5 or less (10 pts per project); 6 to 9 (1 pt per project); 10+ (0 pts per project)
Minimum Points to be pre-qualified (240 points)

City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.14
File #: 0203-10
Item ID: 2026-816
Title: Tree Pruning & Tree Maintenance Service - Service Agreements Contact: Eric Dexter 916-746-1769 [email protected]

SUMMARY
Staff recommends approval of service agreements with West Coast Arborists Inc (WCA) and EMTS, Inc. dba Elite Maintenance & Tree Service, in an amount not to exceed $4,534,065.67 for WCA and $3,088,422.40 for EMTS, to provide tree pruning, tree removal and various other non-routine tree-related work in City parks, landscape and facilities throughout the City. These contracts are for four years with three (3) additional two (2) year renewals. The funding for each year's annual tree service costs will be included in the Parks, Recreation & Libraries; Golf; Community Facilities Districts; and Landscape and Lighting Districts budgets. Contract authority will be limited to amounts approved in each fiscal year's budget.

RECOMMENDATION
Staff recommends that the City Council adopt resolutions to approve Service Agreements with West Coast Arborists, Inc., (WCA) and EMTS, Inc. for tree pruning and tree maintenance throughout the City and authorize the City Manager to execute them on behalf of the City of Roseville. Staff additionally requests authority for the City Manager or his designee to execute three (3) additional two (2) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with these contractors is not in the best interest of the City.

BACKGROUND
Roseville’s urban forest consists of approximately 55,000 trees located throughout the City, including General Fund and district-funded areas such as streetscapes, 95 parks, two municipal golf courses and other City facilities. The City's tree population continues to grow as new development occurs throughout Roseville. As these newly developed areas are accepted by the City for maintenance, the associated trees will be added to the maintenance contract. The City’s goal is to maintain a five-year routine (grid) pruning cycle for the urban forest. However, some areas currently have longer pruning cycles due to available funding.

FISCAL IMPACT
Tree Pruning & Tree Maintenance Service Contract Purchase Agreements with West Coast Arborists Inc (WCA) and EMTS, Inc. for the initial four-year contract shall not-to-exceed $4,534,065.67 for WCA and $3,088,422.40 for EMTS. The not-to-exceed amounts account for tree pruning, tree removal and various other non-routine tree-related work in city parks, landscape and facilities throughout the city, with a maximum of a 3% increase per year. The funding for each year's annual tree service costs will be included in the Parks, Recreation & Libraries, Golf, Community Facilities District and Landscape and Lighting District budgets. Contract authority will be limited to amounts approved in each fiscal year's budget.

ENVIRONMENTAL REVIEW

The proposed project involves the maintenance of an existing facility. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

6. Deliver exceptional City services
Respectfully Submitted,
Eric Dexter, Parks and Open Space Superintendent
Jill Nunes, Parks Recreation and Libraries Director
ATTACHMENTS:

1. Resolution 26-374

2. EMTS Contract w-Jill's sign

3. Resolution 26-375

4. WCA Contract w-Jill's sign

5. CEQA 2026_Tree Pruning and Tree Maintenance Services (Class 1)

6. Master Average Score Sheet
REVIEWERS:

Eric Dexter, Parks, Recreation, and Libraries Department - Open Spaces Created/Initiated - 9/14/2026
Brian Castelluccio, Parks, Recreation, and Libraries Department - Park Maintenance
Approved - 9/17/2026
Mackenzie Gonzalez, Parks, Recreation, and Libraries - All Approved - 9/17/2026 Jill Nunes, Parks, Recreation, and Libraries - All Approved - 9/18/2026 Kelly Aye, City Attorney Department Approved - 9/23/2026 Katrina Six, City Clerk Department Approved - 9/23/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/23/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/24/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/25/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/25/2026 Katrina Six, City Clerk Department Final Approval - 9/25/2026

RESOLUTION NO. 26-374

APPROVING A SERVICE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND EMTS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON

BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Service Agreement for Tree Pruning and Tree Maintenance Services, by and between the City of Roseville and EMTS, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute three (3) additional two (2) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

[B:\City Attorney\corres\My Tien\Parks and Rec\Parks\Tree Pruning & Tree Maintenance Service Agreement 2026 ELITE.doc] 18 EXHIBIT “A”
Contractor’s Proposal

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 TAB A – Firm Qualifications
Elite Maintenance & Tree Service (EMTS) is a California-based, full-service tree care contractor qualified to provide professional tree pruning and maintenance services for municipal, commercial, and large-scale portfolio clients. EMTS maintains the operational capacity, certified personnel, trained field crews, and equipment resources necessary to perform work safely and efficiently in accordance with recognized industry standards, including ANSI A300 and ANSI Z133. The company employs credentialed professionals with certifications such as Certified Treecare Safety Professional (CTSP), Registered Consulting Arborist (RCA), ISA Certified and Master Arborists, and Tree Risk Assessment Qualification (TRAQ). Field crews are trained in structural and preventive pruning, hazard tree identification and removal, clearance pruning for roadways and utilities, stump grinding, root management, and plant health care, including integrated pest management and fertilization. EMTS self-performs the majority of its services to ensure consistent quality, direct oversight, and dependable execution. EMTS, Inc. intends to perform 100% of the scope of work and does not anticipate the onboarding of subcontractors for this project. Based on these qualifications, EMTS is well positioned to deliver services that promote public safety, protect City assets, and support long-term tree health. See attached Organizational Chart and Labor Flow Chart.

Name Title Reports To
Darin Sherlock Regional Operation Manager
Luis Villarruel Divisional Operation Manager Darin Sherlock Jose Flores Regional Tree Care Manager Darin Sherlock
Benjamin Canterbury Branch Manager Darin Sherlock │
Alejandro Castaneda Account Manager Benjamin Canterbury Marco Navarro Account Manager Jose Flores
Climber 1 (Team A) Climber Alejandro Castaneda │
Climber 2 (Team A) Climber Alejandro Castaneda
Groundsman (Team A) Groundsman Alejandro Castaneda
Climber 1 (Team B) Climber Marco Navarro │
Climber 2 (Team B) Climber Marco Navarro
Groundsman (Team B) Groundsman Marco Navarro
│
│
│ │
Alejandro Castaneda
Account Manager
Marco Navarro
Account Manager

LABOR CHART
Darin Sherlock
Regional Operation Manager
Luis Villarruel
Divisional Operation Manager
Jose Flores
Regional Tree Care Manager
Benjamin Canterbury
Branch Manager

TEAM A TEAM B
Climber Climber Groundsman Climber Climber Groundsman

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 TAB B – Experience
Elite Maintenance & Tree Service has extensive experience providing municipal tree care and emergency response services throughout California.

Headquartered in Clovis, California, and supported by regional operations in Lincoln, Morgan Hill, Livermore, Bakersfield, Ceres, and Santa Ana, EMTS employs over 650 personnel and maintains active crews statewide. This regional presence allows the company to efficiently mobilize crews, supervision, equipment, and logistical support across multiple service areas while maintaining accountability, schedule performance, and consistent service delivery. EMTS’s municipal experience includes cycle pruning, crown cleaning, deadwood removal, clearance pruning for streets, sidewalks, parks, and medians, hazard tree assessment and removal, stump grinding, root management, tree health evaluations, GPS/GIS inventory collection, and long-term preservation planning. EMTS also provides emergency storm response services, including rapid deployment, debris removal, roadway clearance, and hazard mitigation. The company’s experience operating in high-visibility public environments ensures strong performance in safety, coordination, communication, and responsiveness, making EMTS highly qualified to support municipalities with both proactive maintenance programs and emergency response needs. See attached References page.

References
www.emtscorp.com EMTS Inc.

Fresno Unified School District
Project Name: Tree Care Pruning/Hazard Removals
Contact Name: Jim Alfano
Email: [email protected]
Phone: 559-761-7114
Address: 2309 Tulare St, Fresno, CA 93721
Value: $87,000.00
Project Date: February 4, 2025
Description: Safe and efficient removal of trees, as well as expert tree pruning to promote healthy growth,
improve structural integrity, enhance appearance, and
mitigate potential hazards.

PG&E (Pacific Gas and Electric Company)
Project Name: Tree Removal/Stump Grinding
Contact Name: Amy Dopart
Email: [email protected]
Phone: 1-925-220-0701
Address: 6402 Santa Teresa Blvd., San Jose, CA 95119
Value: $39,000.00
Project Date: March 30th-April 17th
Description: Tree removal and stump grinding, trimming
various trees and replanting of trees being removed.

Fresno City College
Project Name: Health/Hazard Prune
Contact Name: Jerry Hernandez
Email: [email protected]
Phone: 559-759-0436
Location: 1101 E University Ave, Fresno, CA 93741
Value: $39,732.00
Project Date: August 4, 2025
Description: Comprehensive tree care services at
Fresno City College, consisting of tree health
maintenance, hazard removal, and professional tree
pruning.

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 TAB C – Qualifications of Team
Elite Maintenance & Tree Service will assign a qualified team with municipal tree care experience to perform the requested services from our dispatch facility located at 2540 Athens Ave, Lincoln, CA 95648. All crews and management will be based here. The project team includes Jose Figueroa as Crew Foreman, who brings over five years of experience in urban forestry, municipal pruning, hazard mitigation, and crew leadership, and is responsible for daily field operations, safety, and quality control. Marco Navarro serves as Project Supervisor and has nine years of industry experience, including leadership in scheduling, coordination, and field execution of tree care services. Technical oversight is provided by Project Arborist Ian Ashby, who supports pruning specifications, tree health evaluations, and risk assessment practices. Executive oversight is provided by Jose Flores, Regional Tree Care Operations Manager, who is responsible for contract administration, City coordination, and overall project performance. This structured team ensures proper supervision, accountability, and adherence to project specifications. Elite will perform the necessary work in-house and does not anticipate the onboarding of subcontractors. See attached key staff bio pages.

Jose Flores brings over 12 years of experience in the arboriculture industry, with a career that reflects dedication, growth, and a deep passion for tree care. He began his journey as a Groundsman in 2013 and quickly advanced through positions as a Production Climber, Production Manager, and Business Developer Executive. Throughout his career, Jose has gained extensive experience in tree climbing and removals, plant health care, crew leadership, operations management, and sales.

As Regional Tree Care Operations Manager at Elite Maintenance & Tree Service, Jose oversees multiple branches, ensuring that safety, quality, and production standards are consistently upheld. He plays a key role in supporting branch performance, leading training initiatives, and developing strategies that drive operational efficiency and client satisfaction.

Jose’s ability to bridge field expertise with business strategy has made him a respected leader in the industry. He is passionate about cultivating high-performing teams and upholding the highest standards of safety and professionalism in every project.

Professional Experience
Jose Flores
Regional Tree Operations Manager
Jose Flores
Regional Tree Operations Manager
12+ Years of Experience
City of Roseville, Roseville, CA
www.emtscorp.com
EMTS Inc. | Statement of Qualifications

Zach’s family owned a fertilization and weed control company that introduced him to the landscape industry. Right after he graduated high school in 2014 he decided to get fully dedicated in the family business. He started by running the lawn fertilization and weed control area alongside his father to later expand his skills by getting involved into landscape maintenance.

After the family business was sold Zach decided to join the lawn fertilization division of EMTS in 2021. In that year, Zach seized the opportunity to join the Safety and Quality Control team at Elite Team Offices where he would support teaching the crew members safety habits and stressing the importance of PPE. Zach’s passion and emphasis to keep team members safe while encouraging a proactive attitude towards safety motivate him to get OSHA 30, 510, 300 certifications which ultimately, lead him to his promotion as Safety Manager in 2023.

Professional Experience
Zach Jakusz
Safety
Zach Jakusz
Safety
10+ Years of Experience
Osha 30
Osha 510
Osha 300
Heavy Equipment Trainer
Operator Certification #9253
CPR and First Aid
Certifications
Aquamarine Project, Stratford , CA
www.emtscorp.com
EMTS Inc. | Statement of Qualifications

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 TAB D – Project Understanding
EMTS understands that the City of Roseville is seeking a qualified contractor to provide systematic tree pruning and maintenance services that enhance public safety, improve tree health, and support long-term urban forest sustainability. The work requires maintaining clearance for pedestrians, vehicles, and infrastructure while reducing liability risks associated with deadwood, structural defects, and overgrowth. EMTS recognizes the need for consistent service delivery across streetscapes, parks, and natural resource areas, with careful consideration given to species diversity and site conditions. The company’s approach emphasizes proactive, cycle-based pruning aligned with ANSI standards, combined with risk-based prioritization and detailed documentation. EMTS is experienced in managing high-traffic areas and large tree inventories, and leverages its scalable workforce, strong safety culture, and advanced systems such as ArborNote and BOSS to ensure efficient and consistent project execution.

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 TAB E – Project Plan
EMTS will implement a structured project plan centered on a five-year pruning cycle designed to maintain tree health, improve structure, and reduce risk. Work will be prioritized based on risk level, location, and species characteristics, with high-use and high-risk areas addressed first. The company will utilize route-based scheduling and assign dedicated crews to specific zones to maximize efficiency and consistency. Daily tailgate safety meetings and ongoing quality inspections will be conducted to ensure compliance with safety and performance standards. Tree risk management will be integrated into operations using ISA-based assessment principles, allowing crews to identify and address hazards promptly through corrective pruning or removal when necessary. In natural resource areas, EMTS will adjust pruning practices to maintain environmental sensitivity while preserving visibility and safety. All work will follow ANSI A300 standards and ISA Best Management Practices, supported by GIS-integrated tracking and documentation. EMTS will provide regular reporting to the City, including work completed, tree condition updates, and production data.

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 TAB F – Required Supplemental Statement
Equipment
EMTS maintains a modern fleet of equipment, including bucket trucks, wood chippers, stump grinders, dump trucks, and traffic control devices, all of which are regularly inspected and maintained to ensure operational readiness. Backup equipment is available to prevent downtime, and resources will be allocated as needed to ensure timely project completion with minimal disruption. List of equipment for this project is as follow:

1. 2027 Freightliner Bucket Truck

2. 2021 Freightliner Chip truck

3. 2025 Vermeer 1800 up to 22" Capacity

4. 2021 362 Vermeer Stump Grinder can grind 12" below grade Asset Management & GIS (ArborNote + ESRI Integration)
EMTS utilizes ArborNote as its primary asset management and work order system to track tree inventory, maintenance history, and operational performance. ArborNote allows crews to capture real-time data in the field, including tree identification, species, size, condition, work performed, and GPS location. All data is reviewed by supervisors to ensure accuracy and consistency, with routine audits conducted to maintain data integrity. EMTS is experienced in integrating with ESRI/ArcGIS systems and can either update data directly within the City’s GIS platform or provide scheduled data exports in formats such as CSV or shapefiles. This approach ensures the City’s tree inventory remains accurate, current, and aligned with reporting requirements. Newly identified or planted trees can be added to the system with full attribute data and GPS coordinates, supporting ongoing asset management.

Operations, Services, and Support
EMTS provides comprehensive tree care services, including plant health care, disease monitoring, traffic control, hand watering, storm response, and specialty services. Plant health care services include integrated pest management, soil and root care, and treatment recommendations based on observed conditions. Disease monitoring is conducted during routine pruning, with crews trained to identify signs of decay, structural defects, and

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 pest activity, and to report findings immediately when hazards are identified.

Traffic control is implemented in compliance with applicable standards, utilizing appropriate signage, barriers, and trained personnel to ensure public and crew safety. EMTS also provides hand watering services for newly planted or stressed trees, utilizing route-based scheduling and documenting all activity.

Storm response services are available on a 24/7 basis, with rapid mobilization to address fallen trees, roadway obstructions, and hazardous conditions. Specialty services such as crane-assisted removals, technical rigging, and structural pruning are performed by trained personnel using proper equipment and procedures.

Quality Assurance, Communication, and Public Outreach
EMTS maintains a comprehensive quality assurance program that includes daily crew-level inspections, supervisor audits, and periodic management reviews to ensure all work meets City standards. Prior to moving to a new pruning cycle area, EMTS provides the City with completion reports that include production summaries, quality assurance results, and any identified exceptions or follow-up needs. Communication with the City is maintained through a dedicated point of contact, with regular updates provided on progress, scheduling, and project performance. ArborNote is used to support reporting and documentation, ensuring transparency and accountability.

EMTS is committed to maintaining a professional presence in the community and minimizing disruption to residents and businesses. Crews are trained to interact courteously with the public, respond to questions, and escalate concerns when necessary. Worksites are maintained in a clean and safe condition, and advance notice is provided when required.

CITY OF ROSEVILLE
Unit Price Bidsheet for Tree Maintenance Services
Exhibit B

DESCRIPTION UNIT UNIT PRICE
Grid Pruning 0-6 DSH Each
Grid Pruning 7-12 DSH Each
Grid Pruning 13-24 DSH Each
Grid Pruning 25-36 DSH Each
Grid Pruning >36 DSH Each
Palm Tree Pruning Each
Svc Rqst Pruning 0-6 DSH Each
Svc Rqst Pruning 7-12 DSH Each
Svc Rqst Pruning 13-24 DSH Each
Svc Rqst Pruning 25-36 DSH Each
Svc Rqst Pruning >36 DSH Each
Tree & Stump Removal 0-24 DSH Inch
Tree & Stump Removal >24 DSH Inch
Tree Only Removal 0-24 DSH Inch
Tree Only Removal >24 DSH Inch
Stump Grinding Inch
Plant 15 Gallon Tree, incl. tree, stakes, ties, labor Each Plant 24" Box Tree, incl. tree, stakes, ties, labor Each Plant 36" Box Tree, incl. tree, stakes, ties, labor Each Plant 48" Box Tree, incl. tree, stakes, ties, labor Each Plant 60" Box Tree, incl. tree, stakes, ties, labor Each Root Barrier installation per foot Each
Root Pruning per linear foot Each
Insecticide, Imidacloprid Alternative Soil Injection Inch Insecticide Imidacloprid Alternative Soil drench Inch
Insecticide, Imidacloprid Alternative, Bark Banding Inch Fungicide Soil Injection Inch
Fungicide Soil drench Inch
Fungicide Foliar application per tree Each
Fungicide Bark Banding Inch
PGR Application Inch
Foliar Spray, Insecticidal soap from ground Each
Foliar Spray, Insecticidal soap from aerial bucket Each Deep Fertilizer Application Sq Ft
Root Crown excavation with Airspade or Airknife Each
General Arborist Services Hour
Tree Risk Assessment level II Each
Tree Risk Assessment level III Each
Tree Risk Assessment level II with report Each
$59
$70
$120
$250
$400
$150
$59
$95
$150
$250
$400
$20
$30
$20
$30
$6
$395
$915
$1,250
$2,350
$3,250
$20
$30
$5
$5
$5
$6
$6
$120
$5
$5
$120
$120
$5
$800
$75
$400
$600
$400

Tree Risk Assessment level III with report (Aerial
Inspection, Sonic Tomography, Resistance Drilling) with report
Each
Consulting Arborist Services, TRAQ, PPQ Hour
GPS tree inventory for new trees (per tree site_ Each
Reports Each
Milling cost, per board foot Bd Ft
Specialty Equipment w/Operator Hour
40-70 ton Crane w/Operator Hour
40-70 ton Crane w/Operator Day
Water Truck with Operator Hour
Water Truck with Operator Day
Front Loader with Operator Hour
Front Loader with Operator Day
Traffic Control Plan Each
Groundsman Hour
Trimmer Hour
Crew Rental, 5 men crew Hour
Crew Rental, 5 men crew (8 hours) Day
Emergency Crew Rental, 1 person Hour
Emergency Crew Rental, 5 men crew Hour
Emergency Crew Rental, 5 men crew (8hrs) Day
$800
$75
$18
$300
$500
$5,000
$150
$1,350
$150
$1,350
$500
$85
$95
$475
$3,750
$135
$595
$4,500
-

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 TAB H – Required Statements/Documents
EMTS, Inc. confirms compliance with all required statements and submission requirements outlined by the City of Roseville. EMTS will not substitute designated team members without prior written approval from the City according to section 5.0. EMTS confirms that no conflicts of interest exist according to section 10.4. The company agrees to comply with all indemnification and insurance requirements Attachment G and will provide certificates of insurance as required. EMTS acknowledges that proposal materials are subject to applicable public records requirements and all items in this proposal will not be proprietary.

BA20252197128
Entity Details
Corporation Name EMTS, INC.

Entity No. 3023111
Formed In CALIFORNIA
Street Address of Principal Office of Corporation
Principal Address 2972 LARKIN AVE.

CLOVIS, CA 93612
Mailing Address of Corporation
Mailing Address 2972 LARKIN AVE.

CLOVIS, CA 93612
Attention Derik Jakusz
Street Address of California Office of Corporation
Street Address of California Office 2972 LARKIN AVE.

CLOVIS, CA 93612
Officers
Officer Name Officer Address Position(s)
Derik Jakusz 2972 LARKIN AVE
CLOVIS, CA 93612
Chief Executive Officer
Larissa Rojas 2972 LARKIN AVE
CLOVIS, CA 93612
Chief Financial Officer
GUY STOCKBRIDGE 2972 LARKIN AVE.

CLOVIS, CA 93612
Secretary
Additional Officers
Officer Name Officer Address Position Stated Position
+ Darin Sherlock 2972 LARKIN AVE.

CLOVIS, CA 93612
Vice President
Directors
The number of vacancies on Board of Directors is: 0
Director Name Director Address
Guy Stockbridge 2972 LARKIN AVE.

CLOVIS, CA 93612
Heins Pedersen 2972 LARKIN AVE.

CLOVIS, CA 93612
Agent for Service of Process
Agent Name Derik Jakusz
Agent Address 2972 LARKIN AVE.

CLOVIS, CA 93612
Type of Business
Type of Business YARD MAINTENANCE

STATE OF CALIFORNIA
Office of the Secretary of State

STATEMENT OF INFORMATION

CORPORATION
California Secretary of State
1500 11th Street
Sacramento, California 95814
(916) 657-5448
B4155-1712 11/10/2025 10:54 AM Received by California Secretary of State

For Office Use Only
-FILEDFile No.: BA20252197128
Date Filed: 11/10/2025

Email Notifications
Opt-in Email Notifications No, I do NOT want to receive entity notifications via email. I prefer notifications by USPS mail.

Labor Judgment
No Officer or Director of this Corporation has an outstanding final judgment issued by the Division of Labor Standards Enforcement or a court of law, for which no appeal therefrom is pending, for the violation of any wage order or provision of the Labor Code.

Electronic Signature
By signing, I affirm that the information herein is true and correct and that I am authorized by California law to sign.

Eryn Perez
Signature
11/10/2025
Date
B4155-1713 11/10/2025 10:54 AM Received by California Secretary of State

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 TAB I – Exceptions
EMTS, Inc. has reviewed the information in the bid package for RFP 13-180 Tree Pruning & Tree Maintenance Services and takes no exceptions to the requirements of the Request for Proposals, SOW Exhibit A and Sample Contract Attachment F.

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565 TAB J – Competency of Proposers
EMTS, Inc. has no pending or unresolved bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures, or similar actions filed within the past seven (7) years. EMTS, Inc. has not defaulted on, terminated, or breached any contract for cause during this period. Additionally, EMTS, Inc. maintains sufficient financial resources, operational capacity, and organizational stability to successfully perform the services contemplated herein in a satisfactory and timely manner.

2540 Athens Ave, Lincoln, CA 95648 | (559) 292-2900 | www.EliteTeamOffices.com | Lic.# 911565

SUPPORT DOCUMENTS

LICENSE

TO BE POSTED IN A CONSPICUOUS PLACE
BUSINESS NAME:

BUSINESS LOCATION:

BUSINESS OWNER:

Business License Number:

Effective Date:

DESCRIPTION:

Expiration Date:

BUSINESS LICENSE CERTIFICATE

NOT TRANSFERABLE
2972 LARKIN AVE #103
CLOVIS, CA 93612-3986

LANDSCAPE MAINTENANCE

ELITE MAINTENANCE & TREE SERVICE
2972 LARKIN AVE # 103
CLOVIS, CA 93612-3986
8839 N Cedar Ave #212
Fresno, CA 93720-1832
License Division - 916-727-6868
"For Services Provided in the
City of Roseville, California Only"
EMTS Special Conditions:

ELITE MAINTENANCE & TREE SERVICE

GARDENING
January 01, 2026
December 31, 2026
00852251
ELITE MAINTENANCE & TREE SERVICE:

Thank you for your payment on your City of Roseville Business License. ALL CERTIFICATES MUST BE AVAILABLE FOR INSPECTION UPON REQUEST. If you have questions concerning your business license, contact the Business Support Center via email at [email protected] or by telephone at 916-727-6868.

Keep this portion for your license separate in case you need a replacement for any lost, stolen, or destroyed license. A fee may be charged for a replacement or duplicate license.

Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/

CITY OF ROSEVILLE

BUSINESS TAX CERTIFICATE

BUSINESS LICENSING
8839 N CEDAR AVE # 212
FRESNO, CA 93720-1832
Date of Issue: 01/01/2026
ELITE MAINTENANCE & TREE SERVICE License Number: 00852251 2972 LARKIN AVE # 103
CLOVIS, CA 93612-3986

[B:\City Attorney\corres\My Tien\Parks and Rec\Parks\Tree Pruning & Tree Maintenance Service Agreement 2026 ELITE.doc] 19 EXHIBIT “B”
City’s Request for Proposals

REQUEST FOR PROPOSALS
RFP 13-180
Tree Pruning & Tree Maintenance Services
DUE: 5/19/2026
3:00 PM
Deliver to:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
OR
Email: [email protected]

CITY OF ROSEVILLE

NOTICE FOR PROPOSALS
RFP 13-180
NOTICE IS HEREBY GIVEN that proposals for Tree Pruning & Tree Maintenance Services will be received by the City of Roseville. Proposals will be accepted ONLY at the office of the City Clerk, Civic Center, 311 Vernon Street, Roseville, CA 95678 or submitted via electronic mail to [email protected], until 3:00 p.m., 5/19/2026. Said proposals will be evaluated and results will be made public after completion of the negotiation process with the selected contractor. The City reserves the right to reject any or all proposals and to waive any informalities or irregularities in any proposal or in the proposal process. ___________________ ______________________________
Date Michael-Gerold Neumann
Urban Forester
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___________________________________________
IMPORTANT!!!
The City is not responsible for misdelivered proposals, and the proposer is strictly liable for its chosen method of delivery. It is the proposer’s sole responsibility to make sure that proposals arrive at the proper location. Any proposal which does not actually arrive in the City Clerk’s Office by the RFP due date and time will be rejected as non-responsive, even if properly addressed or delivered to another City Department.

Your proposal MUST be addressed and delivered as follows:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
The proposer is also directed to include the attached “Sealed Proposal” label on the outside of the package or envelope, so that it is visible when delivered to the City.

Or emailed to:
[email protected]
Note: Email submissions are limited to 25 megabytes.
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City of Roseville RFP

PREVAILING WAGE NOTIFICATION
This is a prevailing wage project. Accordingly, all prevailing wage and fair employment laws and regulations shall be adhered to. For prevailing wage contracts over $25,000.00, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
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RFP 13-180, Tree Pruning & Tree Maintenance Services

TABLE OF CONTENTS
SECTION Page

1.0 5

2.0 6

3.0 7

4.0 7

5.0 8

6.0 8

7.0 13

8.0 14

9.0 14

10.0 15

11.0 22
23 26
27 29
30 INTRODUCTION

TENTATIVE PROJECT SCHEDULE

PRE-PROPOSAL CONFERENCE

SCOPE OF SERVICES

ASSURANCE OF DESIGNATED PROJECT TEAM

PROPOSAL FORMAT REQUIREMENTS

SUBMITTAL INSTRUCTIONS

EVALUATION CRITERIA

SELECTION PROCESS

GENERAL TERMS AND CONDITIONS

ATTACHMENTS
PROPOSER’S CERTIFICATION

LEVINE ACT DISCLOSURE STATEMENT FORM

CONTRACTOR LICENSES

SUBCONTRACTOR LIST

NON-COLLUSION DECLARATION

TECHNOLOGY SECURITY AND STANDARDS MATRIX
SAMPLE CONTRACT 34
4

1.0 INTRODUCTION
The City of Roseville (hereinafter “City”), is soliciting proposals for Tree Pruning & Tree Maintenance Services. This will be a competitive negotiation process. Qualified individuals, firms, contractors, consultants or entities (hereinafter “Contractor(s)”), that meet the requirements set forth in this Request for Proposals (hereinafter “RFP”) and are capable of providing the services requested are encouraged to participate.

1.1 BACKGROUND
The city has achieved and maintained” Tree City USA” status for over 40 years. The city owns approximately 55,000 street trees with 362 tree species, located in 95 Parks, landscapes, streetscapes, City facilities, 35 CFD/LLD districts and two municipal golf courses. New developments are currently in progress and additional trees are being planted. The city also maintains an estimated amount of 80,000 – 120,000 trees in 4,800 acres of Natural Resource and Open Space areas, 52 miles of bike trails, and 74 miles of creeks. Trees in Natural Resource Areas have not been inventoried yet.

1.2 CITY OVERVIEW
The City of Roseville is an incorporated city with a population of more than 145,000 residents, located in Placer County off of Interstate 80, approximately 16 miles northeast of Sacramento, California. The City of Roseville is a Charter city operating under the City Council/City Manager form of government.

1.3 PROPOSAL SUBMITTAL
RFP proposal submittals may be delivered to the Office of the City Clerk, Civic Center, 311 Vernon St., Roseville, CA 95678 via common carrier, hand delivered, or submitted via electronic mail to [email protected] by the specified proposal due date and time. Complete and attach the “Sealed Proposal” label to the outside of the proposal packaging if delivering or hand carrying a hard copy of the proposal, so it is visible to the City Clerk. If submitting a proposal via electronic mail, then include the RFP title and RFP number in the subject line of the email.

1.4 CALIFORNIA SECRETARY OF STATE REGISTRATION
The City requires all corporations, limited liability companies and limited partnerships to be registered to do business in the State of California. On a separate sheet of paper, please include a screenshot of your “ACTIVE” status with your proposal submittal, which can be obtained by accessing this link:
https://bizfileonline.sos.ca.gov/search/business. All proposers must be registered with the Secretary of State or have a valid exemption by the time of award.

1.5 INSTRUCTIONS
This RFP includes a description of the scope of services, proposal requirements, and instructions for submitting your proposal. Failure to follow these instructions may result in rejection of your proposal.
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No oral representations or interpretations will be made to any proposer as to the meaning of this RFP.

Direct all inquiries regarding this RFP in writing to Michael Neumann, Urban Forester with the Parks, Recreation & Libraries Department by accessing the RFP from the City’s website at: https://www.roseville.ca.us/business/procurement_services/bids_rfps by no later than
May 7, 2026.

Do not contact other individuals or City departments in this regard. Information provided by anyone other than the above contact may be invalid, and proposals which are submitted in accordance with such information may be declared non-responsive.

In the event that it becomes necessary to revise any part of this RFP, written addenda will be issued. Any amendment to this RFP is valid only if it is in writing and issued by the City department issuing the RFP. No oral interpretations or answers shall bind the City unless confirmed by the City in writing.

All addenda for this RFP will be distributed through PublicPurchase.com to proposers who have registered with PublicPurchase.com and who have downloaded the RFP. Additionally, the Notice of Intent to Award will be posted on PublicPurchase.com.

It is the proposer’s sole responsibility to monitor PublicPurchase.com for possible addenda to this RFP and for the Notice of Intent to Award. Failure of proposer to retrieve addenda or the Notice of Intent to Award from PublicPurchase.com shall not relieve him/her of the requirements contained therein or the timelines associated therewith. Additionally, failure of proposer to return a signed addendum, when required, may be cause for rejection of his/her proposal.

2.0 TENTATIVE SCHEDULE
The following represents the tentative schedule for this RFP. Any change in the scheduled dates for the Pre-Proposal Conference, Deadline for Final Questions, or Proposal Submission Deadline will be advertised in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.

RFP Released by the City……………………………… 4/21/2026
Pre-Proposal Conference ……………………………… 5/6/2026
Deadline for Final Questions…………………………… 5/7/2026
City Responses to Written Questions………………….. 5/14/2026
Proposal Submission Deadline…………………………. 5/19/2026
Contractor Interviews as needed………………………. 6/2/2026
Contract Negotiations…………………………………… 6/12/2026
Contract Approval by City Council……………………. 7/15/2026
Commencement of Services.……………………………. 7/22/2026
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3.0 MANDATORY PRE-PROPOSAL CONFERENCE OR JOB WALK
A mandatory in person pre-proposal conference has been scheduled for May 6th at 10:00 AM, at 2005 Hilltop Circle, Corporation Yard, meeting rooms 2/3. The PreProposal conference will last approximately 30 minutes. Attendance will be taken at the Pre-Proposal conference.

Location: City of Roseville Corporation Yard, 2005 Hilltop Circle, Roseville, CA 95747 Proposals from Contractors who do not attend the mandatory pre-proposal conference will be rejected. The pre-proposal conference will begin at the designated start time.

Attendance for the entire pre-proposal is required and tardiness will be grounds for disqualification.

Interested firms will have an opportunity to submit questions regarding the requirements outlined in this RFP. In order to make the meeting more effective for all participants, attendees should read this document thoroughly prior to the meeting.

Substantial clarifications or changes required as a result of the meeting will be issued in the form of a written addendum to the RFP. A list of attendees will be distributed upon request.

4.0 SCOPE OF SERVICES
The City’s primary objective is to execute a tree pruning and tree services contract for the period of four (4) years with three (3) of two (2) year renewals to assure a safe and healthy urban forest. The scope of work encompasses the current inventoried tree populations of approximately 55,000 trees in 35 CFD/LLD districts, General Fund areas, streets and landscapes, 95 parks and 2 municipal golf courses, and City facilities. The urban street tree population is currently growing due to additional development in the West Plan area of Roseville which will be added to the contract later when the City takes these areas over for maintenance.

Services being requested are routine cycle (grid) pruning for the inventoried tree population. The City’s goal is to achieve a 5-year routine (grid) pruning cycle which could change due to funding availability.

Opportunities for extra work are available but are not guaranteed.

Extra Work can include tree planting, tree removal, stump grinding, emergency response, storm & debris clean up, vegetation removal & firebreak mowing, fuel reduction, plant healthcare applications, specialty pruning, tree risk assessment, and arborist services.

Areas for extra work will also include natural resource areas, preserves, creeks, and bike trails.

Multiyear Agreements - The initial contract will be from date of award through 06/30/2030. The City reserves the right to renew the contract for three (3) optional two (2) years renewals. discretion. The vendor receiving the contract award for the initial 7

contract will retain that contract award throughout the life of the contract, including the optional renewal years.

The initial contract will be awarded based on the prices determined through the initial contract negotiation process. Sixty days prior to the expiration date of the current contract, the City is willing to re-negotiate out-year pricing (increases and/or decreases) based on market fluctuations. The pricing for each renewal year will be evaluated based on what the City deems to be fair and reasonable pricing. Any requests made by the vendor for a price increase must be fully documented utilizing an appropriate Consumer or Producer Price Index or other relevant market data to justify a price change. In its request for price increases Seller shall cite sources, specific conditions, and document how those conditions affect the cost. The City of Roseville is also willing to re-negotiate pricing if it is affected by catastrophic circumstances (example: unforeseen national/world crisis or acts of God).

Price adjustments will not be automatic. They must be mutually agreed upon by both the City and the vendor. The City will review the proposed pricing and determine if it is allowable, fair, reasonable, and in the best interest of the City to extend the agreement.

5.0 ASSURANCE OF DESIGNATED PROJECT TEAM
Proposer shall assure that the designated project team, including sub-consultants or subcontractors (if any), is used for this project. Departure or reassignment of, or substitution for, any member of the designated project team, sub-consultant(s) or sub-contractor(s) shall not be made without the prior written approval of the City.

6.0 PROPOSAL FORMAT REQUIREMENTS
Each response to this RFP shall include the information described in this section. Provide the information in the specified order. Failure to include all of the information specified may be cause for rejection. Additional information may be provided but should be succinct and relevant to the goals of this RFP. Any additional information that a proposing Contractor wishes to include that is not specifically requested should be included in an appendix to the proposal.

Contractors are encouraged to keep the proposals brief and to the point but sufficiently detailed to allow evaluation of the project approach. Unauthorized conditions, omissions, limitations or provisions attached to a proposal may render the proposal non-responsive and may cause its rejection.

Proposers are warned against making erasures or alterations of any kind, without initialing each and every such change. Proposals that contain erasures or irregularities of any kind, without such initialing, or omissions, may be rejected.

If provided via regular mail, the proposal should be bound or contained in a loose-leaf binder. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use section dividers, tabbed in accordance with this section as specified below. 8

6.1 Cover Letter with the following information:
• Title of this RFP
• Name and Mailing Address of Firm (include physical location if mailing address is a PO Box)
• Contact Person, Telephone Number, Fax Number, and Email Address • A statement that the submitting Contractor will perform the services and adhere to the requirements described in this RFP, including any addenda (reference the addenda by date and/or number).

6.2 Signature Requirements - The attached Proposer’s Certification (Attachment A) shall be executed by an official(s) legally authorized to bind the Contractor which states that the proposal is valid for ninety (90) days. Include the executed copy of the Proposer’s Certification under Tab G. Note: This is ninety (90) days following the closing date for the receipt of all proposals. • Proposals submitted on behalf of a Partnership shall be signed in the firm name by a partner or the Attorney-in-Fact. If signed by the Attorney-in-Fact, there shall be attached to the proposal a Power-of-Attorney evidencing authority to sign proposals, dated the same date as the proposal and executed by all partners of the firm.
• Proposals which are submitted on behalf of a Corporation shall have the correct corporate name thereon and the actual signature of the authorized officer of the corporation written (not typed) below the corporate name. The title of the office held by the person signing for the corporation shall appear below the signature of the officer.
• Proposals which are submitted on behalf of a Limited Liability Company (“LLC”) shall be signed by the person or persons authorized to bind the LLC under the LLC’s articles of organization.
• Proposals which are submitted by an Individual Doing Business under a firm name (“dba”) shall be signed in the name of the individual doing business under the proper firm name and style.

6.3 TAB A: Firm’s Qualifications – Describe your firm and provide a statement of your firm's qualifications for performing the requested tree pruning and tree maintenance services and include special accreditations if applicable. Identify the services which would be completed by your firm's staff and those that would be provided by sub-consultants or sub-contractors, if any. Identify any subconsultants or sub-contractors you propose to utilize to supplement your firm’s staff. Include the firm's organizational chart, including its constituent parts, and size variation of staffing levels in the past five (5) years.

6.4 TAB B: Experience and References – Provide a detailed summary of your firm’s experience in providing municipal tree work and emergency/storm response work. 9

Provide a minimum of three (3) references for tree pruning and tree maintenance services similar in nature and scope that your firm's team members have completed in the last five (5) years. Include brief descriptions of the projects, dates, client names and contact persons' names, addresses and telephone numbers.

Public sector references are preferred.

6.5 TAB C: Qualifications of Team – Provide a brief summary of the role, qualifications, licenses and municipal tree care experience of tree crew foreman and designated Supervisor/lead/project manager assigned to this project, including length of service with the firm and the qualifications/experience of any subconsultant or sub-contractor staff on your project team. Describe the risk assessment experience of the tree crew foreman. A project team organizational diagram and brief resume of each team member and the designated project manager and foreman for each applicable category shall be included. The geographic location of the firm and key personnel shall also be identified. Any proposed sub-consultants or sub-contractors shall be listed. Include subconsultant's and sub-contractor's assigned task(s) and experience. Full resumes need to be included in the appendix.

6.6 TAB D: Project Understanding – Based on the available information, supplemental research, field observations, and experience with similar projects, provide a narrative describing your understanding of the services requested in this RFP, your general approach and any major challenges to achieving the City’s stated goals. Include any issues that you believe will require special consideration for this project. Also identify any unique approaches or strengths that your firm may have related to this project. City staff will assess your understanding of all aspects of the project based on the overview.

6.7 TAB E: Project Plan – Provide a comprehensive description of your firm’s approach to successfully implementing this project. Include a detailed explanation of how you would establish and maintain a five (5) year or seven (7) year grid pruning cycle, and how risk management is integrated into that process.

Additionally, describe your methodology for assessing and managing risk for trees that are not part of a grid-based pruning cycle, such as those located on golf courses or within natural resource areas. Include tree management approach, priorities and the discussion of methodologies. See exhibits for maps, tree location, species frequency and diameter distribution, and number of trees in districts.

6.8 TAB F: Required Supplemental Statement –
Equipment: Provide a list of equipment and resources that your company owns, including manufacturer year, and describe which equipment you are planning to use for tree maintenances services in Roseville. 10

Contractor Asset Management Program: Describe in detail how you currently use your asset management program and tree inventory database regarding tree management, work history, inventory update and quality control. Include at what point the tree inventory is getting updated and which attributes are updated. Also describe how you would achieve the inventory of new trees in new developments.

ESRI/ArcGIS Tree Management System: Following implementation of the City’s Esri-based tree inventory and maintenance database solution within the ESRI/ArcGIS Enterprise Asset Management System by the Parks, Recreation & Libraries Department, the selected contractor shall be responsible for maintaining all new and updated tree data resulting from pruning, risk assessment, and related maintenance activities. The contractor may update information directly within the City’s GIS system; however, if the contractor proposes to use or leverage its own software or vendor-hosted system for work order management, inspections, or maintenance tracking, the contractor must demonstrate the ability to support routine automated data exchange that allows the City to pull updated data from that system on a regular basis to keep the City’s GIS and tree inventory records current. Provide a detailed description of your current work order management workflow, including the system(s) used to manage field and maintenance data, and explain how your process would be adapted or modified to comply with the City’s data management, system integration, automation, and reporting requirements.

Plant Health Care: Describe in detail your plant health-care operation and what services you would provide for the City of Roseville.

Disease Monitoring: Describe in detail the process of disease monitoring and decay detection during grid pruning operations and how you would address and communicate it to the City.

Traffic Control Plan: Describe the process and who prepares the TCPs for Roseville; refer to Exhibit (A).

Hand Watering Trees: Describe your capabilities, process and equipment of hand watering street and park
Storm Emergency Response: Describe your approach to tree emergency response; refer to Exhibit (A).

Quality Assurance: Describe in detail your quality assurance process including frequency for grid pruning and tree maintenance work and your implementation in Roseville in order to assure that all City Tree Pruning standards are met; refer to Exhibit (A).

Describe in detail how you will share your internal quality assurance documentation with the City prior to moving on to the next routine cycle pruning location.
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Tree Risk Assessment: Describe in detail your approach and process to Tree Risk Assessment. Identify who would be conducting Tree Risk Assessment in Roseville refer to Exhibit (A).

Specialty Services: Describe in detail your specialty tree maintenance services that you provide and how these services can be implemented in Roseville.

Urban Forest Management Approach: Describe in detail your management approach for a healthy and safe urban forest that enhances lives and the community by providing exceptional experiences.

Communication: Describe your process and approach in how you assure excellent communication between your company's field and management staff with City personnel e.g. (Urban Forester, Technician, and Inspector).

Include work progress updates, new work, quality assurance, customer satisfaction, billing and other.

Public Outreach: Describe in detail your company's process of communicating with the public related to tree pruning and tree maintenance.

6.9 TAB G: Cost Proposal – Fill out and complete bid sheet as cost proposal; refer to Exhibit (B).

6.10 TAB H: Required Statements/Documents – Include statements of assurance regarding the following requirements in the proposal:
• Non-substitution for the designated members of the team without approval by City staff (Section 5.0)
• The absence of a conflict of interest (Section 10.4)
• Indicate your ability and agreement to fulfill the indemnification and insurance requirements contained in the sample contract (Section 10.7). (Please note that actual certificates of insurance are not required as part of your submittal.)
• A statement that nothing contained in the submitted proposal will be proprietary. (Section 10.23)
Submit the following documents with proposal:
• Proof of registration with California Secretary of State. Note: All proposers must be registered with the Secretary of State or have a valid exemption by the time of award.
• Executed copy of Proposer’s Certification (Attachment A) • Levine Act Disclosure Statement Form (Attachment B)
• Contractor Licenses (Attachment C)
• Subcontractor List (Attachment D)
• Executed copy of Non-collusion Declaration (Attachment E) 12

6.11 TAB I: Exceptions – Describe any and all proposed exceptions, alterations or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (Attachment F). The nature and scope of your proposed exceptions may negatively affect the evaluation of your submittal and the City’s determination of whether it is possible to successfully negotiate a contract with your firm.

6.12 TAB J: Competency of Proposers – The City wants to ensure that the successful Contractor has the necessary facilities, ability, experience, and financial resources to provide the services specified herein in a satisfactory and timely manner. Please list and explain any pending bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures, and any similar actions filed or resolved in the past seven (7) years. Please indicate whether a client has ever terminated a contract with your firm for breach, and if so, please explain. Also, furnish a statement of financial resources demonstrating that the Contractor has the ability to maintain a staff of regular employees, subconsultants or sub-contractors adequate to ensure continuous performance of work, and demonstrating that the equipment for the work contemplated is sufficient, adequate and suitable.

7.0 SUBMITTAL INSTRUCTIONS

7.1 Your submittal package shall include the following:

If mailing, the below guidelines apply.
• One (1) original and four (4) printed copies of your proposal; and • One (1) electronic copy of your proposal in PDF format on a flash drive or other electronic media
OR
If submitting your proposal via electronic mail, then send one (1) copy of the proposal to [email protected]. The file size limit is 25 megabytes.

7.2 Proposals shall be submitted not later than the time and date indicated on the cover page of this RFP. If mailing the proposal, then it shall be submitted in a sealed envelope or container and clearly marked with the RFP title on the outside of the parcel. Complete and attach the “Sealed Proposal” label to the outside of the envelope or package containing your proposal.

7.3 Proposals shall be delivered to:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
Or electronically mailed to: [email protected] 13

7.4 The City shall not be responsible for proposals delivered to a person or location other than that specified herein.

7.5 Postmarks will not be accepted, and proposals received after the deadline date and time will not be accepted or considered. No exceptions.

7.6 The City reserves the right to waive minor defects and/or irregularities in proposals and shall be the sole judge of the materiality of any such defect or irregularity.

7.7 All costs associated with proposal preparation shall be borne by the proposer.

8.0 EVALUATION CRITERIA
The following evaluation criteria and rating schedule will be used to determine the most highly qualified firm(s).

Evaluation Criteria
Maximum
Points Possible
A. Experience and qualifications of firm and proposed
staff/sub-consultants/sub-contractors
(per Sections 6.3 - 6.5) 30
B. Understanding of the Project – Proposed Project Plan (per Section 6.6 – 6.7) 25
C. Proposed Cost
(per Section 6.9) 15
D. Required Supplemental Statement (per section 6.8) 30 Total Possible Points: 100

9.0 SELECTION PROCESS

9.1 Award of the RFP shall be made to the responsible proposer whose proposal is determined, through a formal evaluation panel process, to be the most advantageous to the City after the evaluation panel has taken into consideration the evaluation factors set forth in the RFP. A master score sheet shall be created based on the evaluation panel’s initial evaluation. Proposals shall be scored according to the criteria stated in the RFP.

9.2 Proposals submitted will be reviewed by a selection committee. Contractors that have submitted the best and most complete proposals may be invited to an interview. The number of Contractors invited to an interview may vary depending upon the number of proposals submitted.

9.3 Should the City elect to conduct interviews with any proposers, the following criteria shall be considered, and each proposer ranked by the evaluation panel during 14

the interview process: a) Quality of presentation, b) Ability to meet the City’s business goals, c) Communication style.

9.4 The City reserves the right to make a selection after review of the proposals without oral interviews; therefore, the proposal should be submitted initially on the most favorable terms that the Contractor might propose.

9.5 A contract will be negotiated with the Contractor considered best meeting the City’s need for this project. In the event a mutually satisfactory contract cannot be negotiated with the City’s first choice, negotiations may be terminated and commenced with the Contractor considered next best in meeting the City’s needs for this particular project.

9.6 The selected Contractor will be required to execute a City prepared contract. The contract may further refine the scope of services and will provide for the terms and conditions of employment.

9.7 The award of any contract is expressly contingent upon City Council approval and the availability of funds. City staff may not legally bind the City to a contract.

9.8 The City reserves the right to reject any or all proposals, or to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful Contractor(s). In the case of differences between written words and figures in a proposal, the amount stated in written words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern.

9.9 The City reserves the right to seek clarification on any or all proposal submittals to ensure the RFP specifications are met. Proposals may be rejected from any proposer who does not comply with the City’s request for clarification.

9.10 Once a decision has been made to award the contract, then a formal notice of the intent to award to the recommended proposer(s) shall be made by the Department.

9.11 A City of Roseville business license as well as all applicable permits, licenses and certifications required by local, state or federal law are required before the award of contract.

10.0 GENERAL TERMS & CONDITIONS

10.1 Standard Contract. Upon completion of the evaluation and recommendation for award, the selected Contractor will be required to execute an agreement prepared by the City, a sample of which is included as Attachment G.

10.2 Independent Contractor. At all times the Contractor shall represent himself/herself to be an independent contractor offering such services to the general public and shall not represent himself/herself, or his/her employees, to be an employee of the City. Therefore, the Contractor shall assume all legal and 15

financial responsibility for taxes, FICA, employee fringe benefits, workers’ compensation, employee insurance, minimum wage requirements, overtime, etc., and agrees to indemnify, save, and hold the City, its officers, agents, and employees, harmless from and against, any and all loss, cost (including attorneys’ fees), and damage of any kind related to such matters.

10.3 Non-Appropriation. The City may terminate any resulting contract at the end of any fiscal year, June 30th, without further liability other than payment of debt incurred during such fiscal year, should funds not be appropriated by its governing body to continue services for which the contract was intended.

10.4 Conflict of Interest. The Contractor shall warrant that no official or employee of the City has an interest, has been employed or retained to solicit or aid in the procuring of the resulting contract, nor that any such person will be employed in the performance of such contract without immediate divulgence of such fact to the City. Contractors submitting a proposal in response to this RFP must disclose any actual, apparent, direct, indirect, or potential conflicts of interest that may exist with respect to the Contractor or the Contractor’s management or employees relative to the services to be provided to the City. Conflict of interest issues may require consultation with legal counsel. If a Contractor has no conflicts of interest, a statement to that effect must be included in the proposal. Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity.

10.5 Undue Influence. The Contractor shall warrant via an executed Proposer’s Certification (Attachment A) that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award or terms of the contract that will be executed as a result of this RFP, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the City shall receive compensation, directly or indirectly, from the Contractor, or from any officer, employee or agent of the Contractor, in connection with the award of the contract or any work to be conducted as a result of this RFP. Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity. Additionally, the Contractor shall provide a completed Levine Act Disclosure Statement form (Attachment B). A party to a proceeding before an agency involving a license, permit, or other entitlement for use, including contracts not competitively bid and awarded to the lowest responsible bidder with a responsive bid shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent to a City official/campaign. (Gov. Code, § 84308.) For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levi ne_act.
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10.6 Non-Collusion. Contractors submitting proposals shall warrant via an executed Proposer’s Certification (Attachment A) that their offer is made without any previous understanding, agreement or connection with any person, firm or corporation submitting a separate proposal for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

This condition shall not apply to proposals which are submitted by firms who have partnered with others to submit a cooperative proposal that clearly identifies a primary contractor and the associated sub-consultants or sub-contractors.

Proposers shall also submit a properly completed and executed “Non-collusion Declaration” which is attached as Attachment E.

10.7 Indemnification & Insurance Requirements. The City’s standard indemnification and insurance requirements are provided in the sample contract, included in Attachment G. All costs of complying with the insurance requirements shall be as included in your pricing. The selected Contractor shall provide complete and valid insurance certificates within ten (10) days of the City’s written request. Failure to provide the documents within the time stated may result in rejection of the Contractor’s proposal. If a proposer takes exception to the indemnification and insurance requirements, then the nature and scope of the proposed exceptions may negatively affect the evaluation of that proposer’s submittal and the City’s determination of whether it is possible to successfully negotiate a contract with that firm. Submitting exceptions are at the proposer’s own risk.

10.8 Cost of Preparing Proposal. The City will not pay any costs incurred by any Contractor in preparing or submitting a proposal in response to this RFP.

10.9 Proposals Property of the City. All documents or materials submitted with or in conjunction with any proposal, including but not limited to electronic files, shall become the property of the City after the proposal submission deadline. No submission documents will be returned. During negotiations, the scope of services may be amended by the City and negotiated based upon ideas provided by other proposers or any other source.

10.10 Proposals are Public Records. All proposals submitted are subject to the public disclosure requirements under the laws of the State of California, unless the City identifies and exercises a right or obligation to exempt any record from public disclosure. However, proposals will not be disclosed until negotiations are complete and a recommendation for selection and award is made.

10.11 Protests.
(a) Protest Requirements
(1) Any proposer who is aggrieved in connection with the solicitation or award of a contract may file a protest with the City Clerk’s office. The protest must be 17

received in writing by the City Clerk’s office within seven (7) calendar days after such aggrieved proposer 1) knows or should have known of the facts giving rise thereto or 2) the date of the notice of intent to award, whichever is sooner. In no event shall a protest be allowed after an award has been made by City Council. If the seventh calendar day falls on a weekend or City holiday, the protesting party may submit the protest prior to close of business on the first business day following such weekend or holiday. Failure to submit a timely protest shall bar consideration of a protest.
(b) Grounds for Protest
(1) The alleged grounds for protest shall be limited to the following: (a) computation errors, (b) violations of local, state, or federal law, or (c) the City failed to follow the procedures specified in this Policy. (2) The protest shall state all grounds claimed for the protest and include supporting documentation. Failure to clearly state the grounds for the protest and provide supporting documentation shall be deemed a waiver of all protest rights. (c) Administrative Review
Upon receipt of the protest and after determining the protest was properly filed, the Department Director shall provide a copy of the protest to other proposers who might become aggrieved as a result of the protest and issue a written decision within fourteen (14) calendar days after receipt of the protest. The protest will be evaluated by the Department Director, the City Attorney’s Office, and the Purchasing Manager. The protesting proposer shall promptly provide any information requested by City staff as part of such investigation. The decision shall either deny or uphold the protest and include reasons for the decision. The written decision shall be final.
(d) Stay of Action During a Protest
In the event a protest is filed under Section 10.11, the City shall not proceed further with the award of the contract until the protest is resolved, unless:
(1) The City Manager or designee makes a determination that the award of the contract without delay is necessary to protect a substantial interest of the City, or (2) The City decides to reject all proposals and issue a new RFP.

10.12 Rejection of RFP. The City reserves the right to reject any or all proposals, to waive defects or irregularities in any proposal or in the RFP process, and to offer 18

to negotiate or contract with any Contractor in response to any RFP. This RFP does not constitute any form of offer to contract.

10.13 Multiple Award. The City reserves the right to award the contract to multiple contractors when applicable.

10.14 Increasing/Decreasing Portions of RFP. The City reserves the right to increase or decrease the amount of any portions of the work represented in the RFP and/or to omit portions of said work, as may be deemed necessary by the City.

10.15 Rejection as Non-Responsive. Proposals may be rejected as non-responsive at the City’s sole discretion if there are alterations of form, the proposal is conditional or the proposal is incomplete.

10.16 Modifying RFP. The City reserves the right to modify any portion of, or to postpone or cancel this RFP at any time, and/or reject any and all submissions without indicating any reason.

10.17 If No Proposal is Accepted, the City may elect to have the services performed in some other manner.

10.18 Rejecting Team Members, Firms or Sub-contractors. The City reserves the right to reject individual team members, firms, sub-consultants or sub-contractors and request substitution prior to contract award.

10.19 Local Business, Small Business, Minority and Women Owned Business.

Although no preferences will be given, the City highly encourages submission of proposals by local businesses, by small business owners, and by minority and women-owned businesses.

10.20 Withdrawal of Proposals. Proposals may be withdrawn prior to the date and time specified for proposal submission with a formal written notice by an authorized representative of the proposer delivered to the City Clerk’s Office.

Proposals submitted will become property of the City after the proposal submission deadline.

Proposals may not be withdrawn for ninety (90) days after the due date unless the City enters into a contract with another Contractor prior to the expiration of that ninety (90) day period.

10.21 Prohibited Transmittals. No telephone or facsimile proposals will be accepted.

If a photocopy is submitted, the proposal must be signed in ink.

10.22 Proposal Postponement and Amendment. The City reserves the right to revise or amend the RFP or specifications up to the time set for opening of the proposals.

Such revisions and amendments, if any, shall be announced by amendments to 19

this RFP through the City’s web site. Copies of such amendments shall be furnished to all prospective proposers. Prospective proposers are defined as those proposers who have registered and are on the City’s RFP list for this material/service. If revisions and amendments require changes in quantities, prices or scope of services, the date set for opening of the proposals may be postponed by such number of days as in the opinion of the City shall enable proposers to revise their proposals. Proposals which fail to acknowledge a substantive addendum to the RFP, as determined by the City Attorney’s Office, on the City supplied addendum form will be rejected as non-responsive. Any revisions or amendments to the RFP will become incorporated into any contract awarded pursuant to the RFP.

10.23 Proprietary Information. Proposers submitting a proposal in response to this RFP must provide a statement that nothing contained in the submitted proposal will be proprietary. However, if a proposer desires to claim a privilege against public disclosure for a trade secret or other proprietary information, such information must be submitted with the proposal in a separate envelope marked “confidential.” The City Attorney’s Office will determine if the information is in fact proprietary, based on state and federal law. Note that under California law, a price proposal to a public agency is not a trade secret. The Contractor shall defend, indemnify and hold harmless the City regarding any claim by any third party for the public disclosure of the “confidential” portion of the proposal.

10.24 Right to Request Additional Information. During the evaluation process, the City reserves the right, where it may serve the best interests of the City, to request additional information and clarifications from proposers. Such information will be requested in writing to the specific proposer. This information will become a part of the original proposal submitted by the specific proposer and will be used by the City in evaluating the proposal and will not be shared with other proposers during the evaluation and negotiation process.

10.25 Modification of Proposals. Modification of a proposal already received will be considered only if the modification is received prior to the deadline date for receiving proposals. All modifications shall be made in writing, executed, and submitted in the same form and manner as the original proposal.

10.26 Examination of Contract Documents. Each proposer shall thoroughly examine and be familiar with the terms of this RFP, the sample contract attached as Attachment G, legal and procedural documents, general conditions, specifications, and addenda (if any), which will constitute the contract documents.

Submission of a proposal shall constitute acknowledgement, upon which the City may rely, that the proposer has thoroughly examined and is familiar with the contract documents. Failure or neglect of a proposer to receive or examine any of the contract documents shall in no way relieve the proposer of any obligation with respect to their proposal or to the contract. No claim for additional compensation will be allowed which is based upon lack of knowledge of any contract document. 20

10.27 Non-Discrimination. The City maintains various policies related to contractual service providers. Among these is an anti-discrimination policy, which requires that the City’s contractors not discriminate in hiring on the basis of gender, race, religion, sexual orientation, medical condition, and all other categories protected by law. Upon acceptance of a proposal, the City may request that the selected Contractor sign a statement affirming its compliance with this policy.

10.28 No Assignment or Modifications. This awarded contract is to be binding on the successors and assigns of the parties hereto. The services called for herein are deemed unique and except as provided herein Contractor shall not assign, transfer, subcontract, or otherwise substitute its interest in the agreement or any of its obligations herein without the written consent of the City. The Agreement may be modified only by a written amendment signed by the parties.

10.29 Bankruptcy. Upon filing for any bankruptcy or insolvency proceeding whether voluntary or involuntary, or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the Contractor must notify the City immediately. Upon learning the actions herein identified, the City reserves the right, at its sole discretion, to cancel the contract.

10.30 Bonds. The successful Contractor will be required to provide a 100% Faithful Performance Bond and a 100% Labor and Materials Bond using the City’s forms.

10.31 Debarment. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, consultants, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.
21

Attachment A
PROPOSER’S CERTIFICATION
I hereby propose to furnish the goods or services specified in the Request for Proposals (“RFP”).

I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Roseville (“City”) adequate time to evaluate the qualifications submitted.

I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The information contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further certify that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing and able to perform if awarded the contract.

I further certify that this proposal is made without prior understanding, agreement, connection, discussion, or conspiracy with any other person, firm or corporation submitting a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal action; that no officer, employee or agent of the City or any other proposer is financially interested in said proposal; that no undue influence or pressure was used against or in concert with any officer, employee or agent of the City in connection with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.
_________________________________________________

NAME OF BUSINESS
_________________________________________________

SIGNATURE
_________________________________________________

NAME & TITLE, TYPED OR PRINTED
_________________________________________________

MAILING ADDRESS
_________________________________________________

TELEPHONE NUMBER
_________________________________________________
EMAIL
Type of Organization:
____ Sole Proprietorship ____ Corporation _____ State of Incorporation ____ Partnership ____ Limited Liability Company
22

Attachment B

LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any “Officer” (elected or appointed officer, any alternate thereto, and any candidate for elective office) from participating in any consideration or action related to a proceeding if they receive political contribution(s) from a party, or its agent(s), totaling more than $250 within the previous twelve (12) months, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”). For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

City Officers are listed at the following sites:
• The Members of City Council - https://www.roseville.ca.us/government/city_council/meet_council • Boards & Commission Members - https://www.roseville.ca.us/government/boards_commissions Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.

1. Have you or your entity, or any agent on behalf of youor your entity, made any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months preceding the date of the submission of your license, permit, or contract, or the anticipated date of any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES _____ NO _____
If yes, please identify the City Officer(s):
________________________________________________________________________________

2. Do you or your entity, or any agent on behalf of you or your entity, anticipate or plan to make any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months following any City Council, Board, or Commission consideration or action related to this license, permit, or contract? YES _____ NO _____
If yes, please identify the City Officer(s):
_______________________________________________________________________________ Answering yes to either of the two questions above does not preclude the City of Roseville from considering and/or taking action on a license, permit, or contract. It does, however, potentially preclude the identified City Officers from participating in consideration of and in taking any actions related to the license, permit, or contract. Please accurately complete and sign this form, under the penalty of perjury:
________ __________________________________________ ____________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________
(Signature)
23

You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered. If this form has not previously been submitted in connection with a contracting, licensing, entitlement or permitting process, please provide the completed form to the Office of the City Clerk for appropriate departmental routing, at: City Clerk, 311 Vernon St., Roseville, CA 95678, [email protected]

LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) Term Definition Law
Covered
"proceedings"
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that does not solely involve purely ministerial decisions and is:
(1) Applied for by the party;
(2) Formally or informally requested by the party; or
(3) A contract between the agency and the party or a
franchisee granted by the agency to the party, other than a contract that is competitively bid, a labor contract, or a personal employment contract.

FPPC Reg 18438.2(a)
Party
Any person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use.

Gov. Code 84308(a)(1)
Participant
Any person who is not a party but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and who has a financial interest in the decision. A person actively supports or opposes a particular decision in a proceeding if that person lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency.

Gov. Code 84308(a)(2)
FPPC Reg 18438.4
Agent
A person who represents a party or participant for
compensation and appears before or otherwise communicates with the governmental agency for the purpose of influencing the pending proceeding. See FPPC Reg 18438.3 for exceptions for certain consultants.

FPPC Reg 18438.3
Competitively Bid
A contract required by law to be awarded to the lowest
responsible bidder with a responsive bid, or, if the successful bidder refuses or fails to execute the contract, to the next lowest bidder with a responsive bid.

FPPC Reg 18438.2(a)(3)(A)
24

Labor Contract
A contract or agreement reached through collective bargaining or with a representative group regarding the salary, benefits, or terms and conditions under an employment or retirement
policy for employees or retirees, including a project labor agreement entered under Public Contract Code Section 2500.

FPPC Reg 18438.2(a)(3)(B)
Personal Employment
Contract
A contract for employment, including the terms and conditions of employment, between the agency and an agency employee.

A contract with an independent contractor is NOT a personal employment contract.

FPPC Reg 18438.2(a)(3)(C)-
(D)
A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent.

A party, or agent to a party, to a proceeding involving a license, permit, or other entitlement for use pending before any agency or a participant, or agent to a participant, in the proceeding shall not make a contribution of more than two hundred fifty dollars ($250) to any officer of that agency during the proceeding and for 12 months following the date a final decision is rendered by the agency in the proceeding. (Gov. Code, § 84308, emphasis added.)
25

Attachment C

CONTRACTOR LICENSES
List the licenses held by your company and/or employees. The following representations are made under penalty of perjury:

CA State Lic. No. Name on License Class/Type Expiration Date
_________ _____________ _________ _________
_________ _____________ _________ _________
_________ _____________ _________ _________
_________ _____________ _________ _________
Do you have a City of Roseville Business License? Yes____ No____ License #____________
*For Public Works Projects (SB854): Contractors must register with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. The Contractor shall provide proof of current registration with the Department of Industrial Relations for both itself and all listed subcontractors with their proposal. Contractors may register at:
http://www.dir.ca.gov/public-works/publicworks.html
DIR contractor registration number and expiration date:
*____________________________________________
26

Attachment D

SUBCONTRACTOR LIST
If subcontractors will not be used, proposer must write "NONE". For construction contracts, in accordance with the Public Contract Code, Part 1, Chapter 4, Subletting and Subcontracting, Contractors must list the name and business address of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or who will specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of one percent (0.5%) of the prime contractor’s total bid, or in the case of bids or offers for the construction of streets and highways, including bridges, in excess of one-half of one percent (0.5%) of the prime contractor’s total bid or ten thousand dollars ($10,000) whichever is greater.

Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers_________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers_________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ 27

Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers_________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers_________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers_________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ 28

Attachment E

NONCOLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the _________________ of ______________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________________ [date], at _____________________ [city], ________________ [state]. ____________________________________
(Signature of Declarant)
29

Attachment G

TECHNOLOGY SECURITY AND STANDARDS MATRIX
The Technology Security and Standards Matrix (“Matrix”) is used to determine the compatibility of proposer’s solution to the security and technology standards of the City of Roseville. In the third column from the left, enter the response to the requirement based upon the possible responses below. An omitted response or a deviation from the alpha responses provided below will be construed to be a “NO” – not supported and/or is not provided as part of the proposal. If you need to add any comments to further clarify your response, please do so in the column specified. Inaccurate responses to the security and standards matrix may result in contract termination or require the vendor to fulfill the requirements at their own expense.

Response Code Definition
Y (YES) The proposed solution is in compliance with the described standard/requirement N (NO) The proposed solution is not in compliance with the described standard/requirement P (PENDING) Compliance with the described standard/requirements is scheduled for future release and will be incorporated at no additional charge prior to the system implementation. Please state the estimated release date.

C (COST) Compliance with the described standard/requirements is not currently available but can be provided as a modification at an additional cost. The Proposer is to provide an explanation requested in the functional requirements Comments column along with the number of hours and cost for the modification.

E (EXCEPTION) Notes an exception to the standard/requirement (if the Proposer’s solution achieves the same or similar outcome with a different standard).

NA (Not
Applicable)
This requirement is not applicable to the proposed solution # Solution Standard or Requirement Response
Code Comments
City-hosted solutions, or components thereof, follow the City’s Information Technology Enterprise Architecture
Infrastructure, hardware & Software Standards.

Cloud solutions are hosted on Microsoft GCC ensuring
compliance with FedRAMP High Impact Level
Authentication
1 For staff logons, vendor is able to integrate with the City’s Active Directory for username and password using the SAML

2.0 standard
2 For non-integrated customer logons, vendor can require password complexity rules – that control password length, upper/lower case, numbers and special characters.
3 System provides staff the ability to email and/or reset customers' forgotten passwords. If possible have an automated password sent.
4 System emails customer to alert of a password change. 30

5 If system-generated passwords are provided, system allows the option for organization to enforce customers to change the initial password the first time they log in.
6 System will allow staff to reset passwords and password is not viewable by staff.

Operating System
Operating System is fully licensed and under active support Operating System is supported by vendor for 5+ years
Physical servers are compatible with 220V rack provided power
Servers can be mounted in existing Roseville 19” racks
Servers do not require separate UPS
Servers do not require any separate batteries or consumables Database
Vendor’s solution runs on City’s supported database platform (Microsoft SQL Server XXXXX)
Solution is able to function without sysadmin, server, or db_owner roles
Solution is able to run with Common Language Runtime
(CLR) disabled
Solution is able to run with xp commandshell disabled
Vendor will provide a Data dictionary to customer
End User Equipment
Solution compatible with Desktop/Mobile – End Users
specifications specified here
Data Privacy
All city data and end user data will be stored on servers located solely within the continental United States. Please provide exact geographical location of servers.

Vendor shall provide a third-party audit report(s) (i.e. SOC type II/III) as evidence that all facilities used to store and process city and end user data will implement and maintain administrative, physical, technical, and procedural safeguards and best practices at a level sufficient to secure such data from unauthorized access, destruction, use, modification, or disclosure.

Data Security and Integrity
Vendor warrants that all City data and end user data will be encrypted in transmission (including via web interface) at a level equivalent to or stronger than 128-bit level encryption Vendor warrants that all city data and end user data that meets Federal criteria for Personally Identifiable Information (PII) will be encrypted in storage (database / data files) at a level equivalent to or stronger than 128-bit level encryption.

Vendor has geographically diverse hosting facilities that provide redundancy for the system.
31

Vendor has network firewalls and security in place to protect hosted customers from internet threats.

Data retention and Disposal
Vendor will retain data in an end user’s account, including attachments, until the end user deletes them or for the time period mutually agreed upon by the parties to the agreement.

Vendor will regularly and reliably backup city and end user data – at least daily - and retain copies of such backups for a mutually agreed-upon time period.
32

Attachment H

SAMPLE CONTRACT
33

Contract Purchase Agreement 3003457
Supplier Details:

Company Sample Company
Contact Fred Sample
Address 111 Sample Dr.

Roseville, CA 95678
Submit your response to:

Company City of Roseville
Contact
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1100
Fax (916) 746-1115
E-mail
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 35

Start Date End Date Confirm To
Contract Purchase Agreement 3003457
Agreement 3003457
Agreement Date 15-FEB-2024
Revision 0
Agreement Amount 0.00 USD
Invoice To City of Roseville Supplier Sample Company
Accounts Payable 111 Sample Dr.
311 Vernon St
ROSEVILLE CA 95678 Roseville, CA 95678
Phone:

Fax:

Email:
(916) 774-5488 Phone: (916)111-1111
(916) 784-3796 Fax: (916)111-2222
[email protected] Email: [email protected] Description of
Labor,
equipment
and/or materials
This is a SAMPLE agreement for illustration purposes only.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 11028 Net 30 Freight on Board at the destination Destination Best Method 01-Jul-2023 30-Jun-2024
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 36

Contract Purchase Agreement 3003457
Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless the City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole or active negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices.

Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca. gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City ofRoseville retains sole discretion in determining the types and proper levels ofinsurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of RiskManagement 37

Contract Purchase Agreement 3003457
and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage (except Workers' Compensation) and for ongoing and completed operations. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law. 38

Contract Purchase Agreement 3003457

11. Contractor shall comply with all federal, state and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm waterregulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original thereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of IndustrialRelations.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and lightduty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.

20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

21. Contractor must submit all claims as defined in and in accordance with the claim 39

Contract Purchase Agreement 3003457
resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

22. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.

23. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

24. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No.

Contractor License No.

DIR Registration No.

Check mark the applicable company type below:

Corporation
Limited Liability Company
Partnership
Sole Proprietor
City Reserves the right to withold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

Construction T&C
REV 2/14/24 JS
40

Contract Purchase Agreement 3003457

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:_X_
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:

General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:

Professional Liability:
$1 Million/occurrence
IT Services:

Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:

Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:

No auto required
No workers' comp required
Professional Counseling/ Psychological:

Professional Liability:
$1 Million/occurrence
No auto required
41

Contract Purchase Agreement 3003457
Pyrotechnics:

General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:

General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX.

Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 42

Contract Purchase Agreement 3003457
Asbestos-Containing Materials in City-Owned Buildings
California Health and Safety Code Section 25915 requires that all City of Roseville employees, contractors and lessees be notified annually of the presence of asbestos in City-owned buildings constructed prior to 1979. Please post this notice in an area(s) accessible to all employees, contractors and lessees. Contact Facility Maintenance & Operations at (916) 774-5740 for more information about Asbestos Containing Materials (ACMs) in specific City-owned buildings. For more information about asbestos refer to the OSHA website.

The City of Roseville is committed to maintaining a safe and healthy work environment. The City' s Facility Maintenance & Operations staff conducts ongoing inspections to identify and safely manage previously installed asbestos-containing products. Renovation of City-owned buildings MUST be reviewed in advance by Facility Maintenance & Operations to ensure the City is in compliance with building codes, Americans with Disabilities Act and that no ACMs are disturbed without proper safeguards. Work that requires removal or repair of ACMs is restricted to trained and qualified persons only. Facility Maintenance & Operations will need to approve the qualified contractors.

Use the following measures to protect you and others from exposure to airborne asbestos:
● Presume all building materials contain asbestos until determined otherwise by Facility Maintenance & Operations.
● Do not install walls, closets, cabinets, ceilings.
● Do not remove, cut, drill, sand, grind or otherwise disturb any material in the buildings, including carpet and tile.
● Do not paint (this includes any walls, ceilings, floors and electrostatic painting of office furniture).
● Do not remove any items nailed or screwed to the walls (this includes pictures, cabinets, electrical, etc.).
● Do not go above ceilings, behind walls or into building spaces such as attics and crawlspaces unless these areas have been inspected and cleared by Facility Maintenance & Operations.
● Do not pull cable or wiring through above-ceiling spaces with asbestos. ● Do not install screws, pins, nails or hangers into asbestos ceiling or wall plaster. ● Be careful not to damage walls, ceilings or floors when moving furniture or equipment. It is recommended that Facility Maintenance & Operations be contacted prior to moving furniture or equipment.
● Do not brush, sweep or vacuum textured asbestos ceiling plaster or plaster debris. ● Immediately report any damage or deterioration of suspect building materials to Facility Maintenance & Operations or Risk Management.

It is important to note that the presence of asbestos does not mean you have been exposed. Exposure results when friable asbestos particles are inhaled or ingested. Asbestos becomes friable when material containing asbestos is drilled, sanded or disturbed by remodeling or demolition work or when the ACM has deteriorated. Intact, bonded, sealed or undisturbed asbestos does not pose a hazard.

Employees may review the asbestos survey reports, results of bulk sampling or air monitoring conducted in City-owned buildings. All asbestos data will be available by appointment with Facility Maintenance & Operations.
43

Contract Purchase Agreement 3003457
Sign to acknowledge receipt of asbestos notification:

Asbestos
Rev 01/16/19
44

Contract Purchase Agreement 3003457
Supplier
Signature:

Print Name:

Title:

Date:

Supplier
Signature:

Print Name:

Title:

Date:

City of Roseville, A Municipal Corporation
Signature:

Print Name: Dominick Casey
Title: City Manager
Date:
45

46

[B:\City Attorney\corres\My Tien\Parks and Rec\Parks\Tree Pruning & Tree Maintenance Service Agreement 2026 ELITE.doc] 20 EXHIBIT “C”
Areas of Responsibility

[B:\City Attorney\corres\My Tien\Parks and Rec\Parks\Tree Pruning & Tree Maintenance Service Agreement 2026 ELITE.doc] 21 EXHIBIT “D”
City’s Tree Pruning & Tree Maintenance Standards

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 1 2026 CITY OF ROSEVILLE

TREE PRUNING STANDARDS & TREE MAINTENANCE STANDARDS

1.) ALL WORK MUST BE CARRIED OUT UNDER THE CONTINUOUS ON-SITE SUPERVISION OF AN EXPERIENCED

ISACERTIFIED ARBORIST WHO IS ALSO AN ISA QUALIFIED TREE RISK ASSESSOR (TRAQ) AND AN ISA QUALIFIED PRESCRIPTION PRUNER (PPQ).

2.) All work shall conform to the current Standards and Best Management Practices of:

A. American National Standards Institute (ANSI) A300 for Tree Care Operations - Standard Practices for Tree Pruning and Risk Assessment.

B. ANSI Z133.1 Safety Requirements for Arboricultural Operations.

C. International Society of Arboriculture (ISA) Best Management Practices for Tree Pruning, Risk Assessment, Fertilization, Tree Planting, Plant Healthcare, and IPM.

D. California Occupational Safety and Health Administration (OSHA) General Industry Safety Orders: Tree Work, Maintenance, Removal, Logging, Rigging, Crane and Aerial Devices.

E. All local municipal ordinances and policies where applicable.

F. All crews shall be trained in the application of these pruning and tree maintenance standards and shall have a copy in their work trucks.

G. Topping, rounding-over, or lion-tailing of trees is strictly prohibited.

3.) Level II Risk Assessment:

A. On all Routine Cycle Pruning, Grid Pruning, Service Request Pruning, and Specialty Pruning the contractor shall perform an ISA level II Risk Assessment (basic assessment) on each tree prior to making any pruning cuts or performing any other tree work.

B. The level II assessment shall be performed by an experienced ISA Qualified Tree Risk Assessor (TRAQ), the inspection shall be logged in the tree inventory system. If any concerns are found the City must be notified immediately.

4.) Routine Cycle Pruning (Grid Pruning): Section 1 to 4 A. When performing routine cycle & service request pruning, section 1 to 7, contractor shall perform all pruning including structural and clearance pruning.

B. If a tree has encroached into the high voltage lines contractor shall not be allowed to perform any pruning and shall immediately notify utility provider and the City’s Urban Forester to clear the tree away from the lines. After the tree has been pruned and the line is cleared by the utility provider, the contractor can proceed with the pruning.

C. All pruning projects shall be coordinated with the City and approved two weeks prior to start date.

D. All traffic controls and bike trail closures shall be approved by the City at least two weeks prior to project start; see section C 11 (standard requirements).

E. Equipment use including bucket trucks in parks and golf courses, shall be coordinated and approved by City staff at least two weeks prior to project start.

F. No trucks over a weight of 8,400 pounds shall be driven on concrete pathways.

G. No trucks or other equipment shall be driven on wet turf.

H. Before driving on landscape or parks, irrigation main lines and sprinkler heads must be marked by City staff.

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 2

4.1 STRUCTURAL PRUNING OF YOUNG TREES (0”-6” DBH) AND (7”-12” DBH) a) Pruning System to be applied: Natural
b) Pruning Interval: 5 years or as otherwise directed by the City c) Pruning Objectives:

1.) Create/Develop/Maintain dominant leader

2.) Provide 8’ vertical clearance in Parks and over sidewalks

3.) Create 14.5’ vertical clearance over Roadways

4.) Balance tree

5.) Reduce the Risk of branch failure

6.) Remove Dead branches over 1” in diameter

7.) Reduce/Remove bark inclusions in branch unions
(codominant branches/stems)

8.) Manage water sprouts
d) Branches To Prune:

1.) Number/Range of cuts per tree: 10-25

2.) Diameter/Range of cuts (inches): 1” – 4” diameter

3.) Pruning Cut Type: Removal & Reduction

4.) Location & Part Type: Remove or Reduce (4-10) 1” – 4” cuts on firstorder live branches with an aspect ratio >1:2 in lower crown.

5.) Remove (5-15) first- and second- order branches from trunk and lower branches

6.) Remove all mistletoe and vines growing on trees.
e) Limitations:

1.) For each tree, make no more than 3-5 removal cuts from the trunk or leader.

2.) Make no more than 10 removal cuts from lower half of first order branches.

3.) Whenever reducing the length of a branch, the reduction cuts must be made back to a lateral branch. One third the size of branch being removed.

4.) Lion tailing will not be allowed.

5.) Cuts including flush cuts behind the branch collars are not allowed.

6.) Stubs and dog ears are not allowed.

7.) Power pole chainsaws (power pruners) are prohibited to ensure proper, clean pruning cuts.

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 3

4.2 STRUCTURAL PRUNING OF TREES (13”-23” DBH)
a) Pruning System to be applied: Natural
b) Pruning Interval: 5 years or as otherwise directed by the City c) Pruning Objectives:

1.) Create/Develop/Maintain dominant leader

2.) Provide 8’ vertical clearance in Parks and over sidewalks

3.) Create 14.5’ vertical clearance over Roadways

4.) Balance tree

5.) Reduce the Risk of branch failure

6.) Remove Dead branches over 1” in diameter

7.) Reduce/Remove bark inclusions in branch unions
(codominant branches/stems)

8.) Manage water sprouts

9.) Prune to remove 25% of end weight on lateral branches, utilizing

1.5” – 2.5” cuts
d) Branches To Prune:

1.) Number/Range of cuts per tree: 10-25

2.) Diameter/Range of cuts (inches): 1” – 4” diameter

3.) Pruning Cut Type: Removal & Reduction

4.) Location & Part Type: Remove or Reduce (4-10) 1” – 4” cuts on firstorder live branches with an aspect ratio >1:2 in lower crown.

5.) Remove (5-15) first- and second- order branches from trunk and lower branches

6.) Remove all mistletoe and vines growing on trees.
e) Limitations:

1.) For each tree, make no more than 3-5 removal cuts from the trunk or leader.

2.) Make no more than 10 removal cuts from lower half of first order branches.

3.) Whenever reducing the length of a branch, the reduction cuts must be made back to a lateral branch. One third the size of branch being removed.

4.) Lion tailing will not be allowed.

5.) Cuts including flush cuts behind the branch collars are not allowed.

6.) Stubs and dog ears are not allowed.

7.) Manage water sprouts.

8.) Power pole chainsaws (power pruners) are prohibited to ensure proper, clean pruning cuts.

9.) Prune to remove 25% of end weight on lateral branches, utilizing 1.5” –

2.5” cuts

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 4

4.3 STRUCTURAL PRUNING OF TREES (24” +DBH)
a) Pruning System to be applied: Natural
b) Pruning Interval: 5 years or as otherwise directed by the City c) Pruning Objectives:

1.) Create/Develop/Maintain dominant leader

2.) Provide 8’ vertical clearance in Parks and over sidewalks

3.) Create 14.5’ vertical clearance over Roadways

4.) Balance tree

5.) Reduce the Risk of branch failure

6.) Remove Dead branches over 1” in diameter

7.) Reduce/Remove bark inclusions in branch unions (codominant branches/stems)

8.) Manage water sprouts

9.) Prune to remove 25% of end weight on lateral branches, utilizing

1.5” – 2.5” cuts
d) Branches To Prune:

1.) Number/Range of cuts per tree: 10-25

2.) Diameter/Range of cuts (inches): 1” – 4” diameter

3.) Pruning Cut Type: Removal & Reduction

4.) Location & Part Type: Remove or Reduce (4-10) 1” – 4” cuts on firstorder live branches with an aspect ratio >1:2 in lower crown.

5.) Remove (5-15) first- and second- order branches from trunk and lower branches

6.) Remove all mistletoe and vines growing on trees.
e) Limitations:

1.) For each tree, make no more than 3-5 removal cuts from the trunk or leader.

2.) Make no more than 10 removal cuts from lower half of first order branches.

3.) Whenever reducing the length of a branch, the reduction cuts must be made back to a lateral branch. One third the size of branch being removed.

4.) Lion tailing will not be allowed.

5.) Cuts including flush cuts behind the branch collars are not allowed.

6.) Stubs and dog ears are not allowed.

7.) Manage water sprouts.

8.) Power pole chainsaws (power pruners) are prohibited to ensure proper, clean pruning cuts.

9.) Prune to remove 25% of end weight on lateral branches, utilizing 1.5” –

2.5” cuts

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 5

4.4 PALM PRUNING
a) Pruning System to be applied: Natural
b) Pruning Interval: 1-2 years or as otherwise directed by the City c) Pruning Objectives:

1.) Remove dead (brown) leaves/fronds in lower crown

2.) Remove fruits or loose petioles

3.) Remove all developing fruit stalks

4.) Remove leaves more than have brown
d) Branches To Prune:

1.) Pruning Cut Type: Removal & Reduction

2.) Diameter/Range of cuts (inches): 25-30

3.) Pruning Cut Type: Remove fruit stalks back to the trunk

4.) Remove leaves with more than 50% brown tissue
e) Limitations:

1.) Remove no yellow or green leaves with more than 50% green tissue

2.) Live, healthy fronds above horizontal (9 o’clock to 3 o’clock) shall not be removed.

3.) Fronds removed shall be severed close to the petiole base without damaging living trunk tissue.

4.) Palm peeling (shaving) shall consist of the removal of only the dead frond bases at the point they contact the trunk without damaging living trunk tissue.

EXTRA WORK: SECTION 5 TO 10

5.) Bike Trail Safety Pruning:

A. Prune to manage tree growth and form to maximize safety, structural integrity, and health. a. On all trees over twenty inches (20”) DBH contractor shall reduce end weight by 25% on the tree’s side that overhangs the bike trail.
b. Whenever reducing the length of a limb, the reduction cuts must be made back to a parent branch with at least 1/3 the diameter of the subordinated limb. c. Lion tailing will not be allowed.

B. Remove dead branches at the point of attachment; > 1” in diameter.

C. Provide fourteen feet (14’) overhead clearance at bike trails.

D. Remove diseased, decayed, broken, weakly attached, and/or crossing branches.

E. Remove all mistletoe.

F. Prune to clear line of sight for bike trails, traffic signs, signals, and street signs.

G. Set up proper traffic control and re-direct pedestrians and bicyclists when working on a bike trail.

6.) Clearance Pruning for roadsides, sidewalks, signs and light structures A. Prune to manage tree growth and form to maximize safety, visibility, structural integrity, and health.
a. Contractor shall reduce end weight by 25-50% on the tree’s side that overhangs the roadside, sidewalks, signs and light structures.
b. Whenever reducing the length of a limb, the reduction cuts must be made back to a parent branch with at least 1/3 the diameter of the subordinated limb. c. Lion tailing will not be allowed.

B. Remove dead branches at the point of attachment; >1” in diameter.

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 6 C. Provide fourteen feet (14’) overhead clearance at roadsides.

D. Provide eight feet (8’) overhead clearance at parking lots, sidewalks, and other pathways.

E. Clear sign or light structure on all sides so that it is visible.

F. Balance Tree on road- and sidewalk side

7.) Clearance Pruning for Traffic Signal Head & Traffic Sign Obstructions:

A. Prune to manage tree growth and form to maximize safety, visibility, structural integrity, and health.
a. Contractors shall reduce end weight by 25-50% on the tree’s side that overhangs the roadway.
b. Whenever reducing the length of a limb, the reduction cuts must be made back to a parent branch with at least 1/3 the diameter of the subordinated limb. c. Lion tailing will not be allowed.

B. Remove dead branches at the point of attachment; >1” in diameter C. Provide fourteen feet (14’) overhead clearance at roadsides.

D. Provide eight feet (8’) overhead clearance at parking lots, sidewalks, and other pathways.

E. Prune to clear line of sight to traffic signs (stop sign, speed limit sign, etc.) and follow Table A1 for required sight distance.

F. Prune to clear line of sight for traffic signal heads and follow Table A2 for required sight distance.

G. Balance Tree on road- and sidewalk side
Table A1: Required Traffic Sign Sight Distance as a function of speed Speed*
(mph)
Distance (ft)
20 115
25 155
30 200
35 250
40 305
45 360
50 425
55 495
60 570
65 645
70 730
75 820
* Posted speed, off peak 85th percentile speed prior to work starting, or the anticipated operating speed

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 7 Table A2: Required Traffic Signal Head Distance as a function of speed 85th
Percentile
Speed
(mph)
Minimum
Sight
Distance (ft)
20 175
25 215
30 270
35 325
40 390
45 460
50 540
55 625
60 715

8.) Emergency Services & Response:

A. The contractor shall be required to provide emergency response with a 3–4-person crew for hanging limbs, hazardous, wind damaged or downed trees. This may include day, night, weekends, holidays and during storms. The contractor will be given specific locations and the work to be done at each location via telephone from a City authorized representative.

The contractor shall be required to start the work indicated within sixty (60) minutes of the initial phone call and report back to the City representative upon completion of the work specified. Before and after pictures for documentation shall be taken by the contractor.

B. The contractor is required to provide a 24-hour emergency phone number and names of two (2) contact individuals within one (1) week of contract award. Should the phone number or contact person change during the course of the contract the contractor is required to inform the City immediately.

C. The contractor shall be required to provide all traffic control required during emergency response operations. Staff that perform traffic control operations must be traffic control certified. No work shall be performed on trees affected by high voltage lines. Should the work involve high voltage lines the contractor shall be required to notify the responsible utility company to shut down the line or take any other necessary actions to allow work to be performed safely.

9.) Removal of Stumps and Stump Grinding:

A. All stumps must be removed to at least eighteen inches (18”) below the lowest soil level adjacent to the stump or until deep roots are no longer encountered. The contractor shall grind the stump to a minimum of five feet (5’) either side or five feet (5’) radius of the outer circumference of the stump and grind until no surface roots are longer encountered.

B. All tree stumps shall be measured four inches (4”) above finish grade level to determine its size.

C. Stumps should be cut low enough to the ground where grinding can be performed safely.

No stumps shall be higher than four (4”) inches.

D. Existing stumps need to be marked immediately after tree removal with orange cones and yellow caution tape until the stumps have been completely removed and backfilled to prevent tripping hazards.

E. All stump grinding locations shall be called in to the Underground Service Alert (USA) for locating underground utilities. The locations shall have been cleared by USA prior to stump grinding.

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 8 F. Stump grinding needs to be performed within 10 business days of USA clearance.

G. All stumps shall be backfilled and compacted with premium screened topsoil, two inches (2”) above grade to prevent settling.

H. No stump grinding debris such as shavings or wood fibers shall remain on site. The stump grinding debris shall not be used to backfill the grinding hole.

10.) Tree Planting & Planting stock:

A. Tree planting and planting stock shall be performed according to the current City of Roseville Parks, Recreation & Libraries Construction standards (Exhibit D).

B. All planted trees shall be watered in after planting.

C. All Tree Planting stock shall be inspected by City staff prior to planting.

When trees are ordered from the nursery, the contractor must provide the City with the specifications, including height, spread, caliper, and photos of the stock.

STANDARD REQUIREMENTS - SECTION 11-25:

11.) Traffic Control:

A. All Tree Pruning, Tree Maintenance and emergency response work shall include proper Traffic Control which shall conform to the California MUTCD 2010 Edition.

B. A written Traffic Control Plan (TCP) shall be submitted by the contractor to the City’s Traffic Engineering Department for approval seven (14) days prior to starting work.

C. Only after the TCP has been approved and stamped by the City’s Traffic Engineer traffic control can be set up.

D. Contractors shall always conform to all City Traffic Safety requirements and operating rules while this contract is in effect.

E. Contractor will be responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to through traffic. This is to include a high-visibility Arrow Board(s) as necessary. The City, prior to use, must approve all traffic safety equipment for use.

F. Illuminated arrow boards, sign stands, delineators and/or cones shall be used to identify work site for vehicular and pedestrian safety.

12.) Resident Notification:

A. No parking signs shall be posted at least 2 days in advance to ensure that no cars are blocking access to trees that need to be pruned.

B. Residents must be informed via door knocker at least 14 days in advance that routine cycle pruning and grid pruning will take place.

C. Residents must be informed via doorknocker for specialty pruning or tree removal at least 48hrs prior to work being performed.

D. If a tree is getting skipped for pruning due to parked cars the contractor shall come back at a later time when no car is parked there and prune the tree at unit price.

E. Contractor must use City of Roseville door knocker template and content.

13.) Tree stake and tree tie removal and repair:

A. The contractor shall be required to remove tree stakes and tree ties that are no longer needed for support or replace broken tree stakes and tree ties during routine cycle or specialty pruning.

B. Stakes and tie replacement shall be replaced according to current City of Roseville Parks, Recreation and Libraries Construction standards (Exhibit B).

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 9

14.) Wood chips/throughput tracking:

A. Contractors shall be required to track daily the amount of wood chips generated (through chipper) by quantity in cubic yards and location.

B. Contractors must track, daily, the quantity of wood chips disposed of, including the disposal location.

15.) Tree Removal/Before and After Pictures:

A. Contractors shall be required to take before and after pictures for public justification. The before pictures should show the entire tree and the specific defect(s).

B. When the tree has been removed the branch, trunk or decay pocket with the defect shall be dissected/sliced open and pictures shall be taken depicting the cross section of the defect (after pictures).

C. The contractor shall attach the before and after picture to the specific tree ID number and update the history in the asset management software.

16.) Tree inventory update:

A. The Contractor shall record and/or update the maintenance record for each tree in the inventory software following pruning, planting, stump grinding, inspections, or any other services performed.

17.) Tree inventory requirements: For GIS/GPS Tree Inventory A. At the City’s direction, contractor will provide the City with a Global Positioning System (GPS) tree inventory collected by an ISA Certified Arborist including coordinates for all trees in public spaces. This includes, but is not limited to, all publicly owned trees on street rights-of-way, parks, City facilities and open spaces such as medians, streetscapes, golf courses, etc. The location information contained in the inventory shall be provided in, or capable of being extracted in, a format compatible with the City’s Esri-based GIS system to support automated data transfer and integration. The inventory collector shall identify trees by their global longitude and latitude coordinates.

B. A Global Navigation Satellite System (GNSS) based tree inventory shall be created and maintained using GPS enabled field equipment capable of submeter accuracy (less than 1 meter). The inventory shall be developed in an Esri spatial geodatabase supported format using the City’s standardized addressing system for all parks and open space areas.

Contractor shall provide inventory data in a format compatible with the City’s Esri-based GIS system and, if maintained in a separate contractor system, in a manner that supports routine automated extraction or transfer for integration into the City’s system. The new inventory shall be capable of depicting the location of every existing tree site and vacant planting site on the City’s existing GIS base maps, including streets, parcels, addresses, rights-of-way, and hardscape features. The inventory shall be conducted through field verification of each tree site and vacant planting site, with each location plotted accordingly.

C. Attributes to be collected by field personnel may include, but are not limited to:
• District
• Address location
• On Street
• Latitude/Longitude (GIS location)
• Species by botanical name & common name
• Site & Tree number
• Diameter Standard Height
• Height

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 10 • Recommended Tree Care
• Parkway Type
• Priority
• Tree Condition
• Inspection Level
• Area
• Subarea
• Maintenance Task
• Land use
• Tree dollar value
• Existing overhead utility lines
• Photos and supporting documents shall be uploaded and attached to each individual tree record.
• Notes specific to each individual tree shall be uploaded

18.) Pest and Diseases:

A. All trees known or suspected of being diseased/infested, Contractor shall disinfect all tools and cut surfaces after each cut and between trees.

B. All trees with known or suspected PHSB, Fusarium, Gold Spotted Oak Borer or other high priority pests/ pathogens as determined by the County. Contractor shall handle all debris in a manner consistent with newest version of all appropriate Best Management Practices (BMP), which minimizes the chance of spreading infection or infestation.

C. Material and debris from trees with known or suspected disease/infestation shall be chipped to 1” or smaller and shall not be left on site or used as much off site.

D. Additional charges apply for disinfection or special handling shall be allowed.

19.) Clean Up:

A. Contractors shall clean all job sites when work is completed, including the raking of leaves, twigs, etc. from the turf, streetscapes, and the sweeping of streets.

B. Each day’s scheduled work shall be completed and cleaned up and under no circumstances shall any brush, leaves, debris, or equipment be left on the street overnight when feasible.

C. Brush and debris shall be removed daily, sidewalks swept, lawns and streetscapes raked out and gutters cleaned.

D. The City staff or other authorized representatives will verify the adequacy of the cleanup.

20.) Organic Material Recovery, Diversion, and Reporting:

A. Organic Material Recovery
All wood debris (including branches, trimmings, logs, root balls, roots, and stump grinding shavings) generated as a result of the Contractor’s operations under this contract shall be recovered, reduced, reused, recycled, composted, processed into mulch or biomass fuel, or otherwise diverted from landfill disposal, at no cost to the City, in accordance with applicable State of California organic waste diversion requirements.

B. Self-Hauler Provision
The collection and transportation of green waste and wood debris generated through tree pruning, trimming, and removal activities under this contract shall be considered incidental to the tree maintenance services provided and consistent with the self-hauler provisions of Roseville Municipal Code §9.12.020(A)(2) relating to landscaping and gardening services.

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 11 C. Organic Material Recovery Reporting
The Contractor shall maintain records documenting the type, quantity, and destination of all organic material recovered, reused, or transported offsite as part of operations under this contract. The City shall be provided access to a Green Waste Recycling or Organic Material Recovery Report documenting the quantity of debris recovered and the facility where it was delivered or processed. The report shall also document the date and amount of wood chips generated and used onsite or delivered to other City-designated locations in accordance with 14 CCR Section 18993.2 and PRC 42652.5(j)(1). These records shall support the City’s compliance with Assembly Bill 939, Senate Bill 1383, and other applicable State organic waste diversion requirements.

D. Monthly Reporting Requirements
Green waste transported to an offsite facility for grinding, composting, biomass conversion, or other processing shall be documented and provided to the City on a monthly basis, including daily breakdowns identifying:
• Type of material
• Quantity (tons or cubic yards)
• Name and location of receiving facility
• Processing method or beneficial end use (e.g., mulch, compost, biomass fuel) Wood chips applied onsite or delivered to another City-designated location shall be documented and provided to the City on a monthly basis, including daily breakdown identifying:
• Type of material
• Quantity (tons or cubic yards)
• Name and location of receiving entity
E. Wood Chip Reuse
Wood chips generated on-site from pruning operations within the City may be delivered same-day to a City-designated location for beneficial reuse, including but not limited to mulch production, erosion control, or other City-approved uses. Wood chips shall be counted towards the City’s SB 1383 Recovered Organic Waste Product (ROWP) target per PRC 42652.5(j)(1) provided that the amount of wood chips are documented in accordance with 14 CCR Section 18993.2. Wood chips generated and used onsite or delivered to other City locations is considered an excluded activity per Title 14 Section 17852(a)(24.5)(B)(3).

Wood chips generated and delivered same day to locations other than City property, such as schools or residential properties, is considered an excluded activity per Title 14 Section 17852(a)(24.5)(B)(2).

F. Chipped Wood from Tree Removals
At the direction of the City, wood waste generated from tree removals shall be chipped into uniform wood chips suitable for beneficial reuse. These materials shall be delivered to locations specified by the City the same day they are processed. Any wood waste that is sent to the Contractor’s yard shall ultimately be sent to an offsite facility for grinding, composting, biomass conversion, or other processing.

21.) Invoices:

A. Contractors shall be required to submit invoices on a bi-monthly basis. Invoice format shall include but not be limited to a list of each street that tree care operations took place, the

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 12 address of each individual tree, the species and its height and trunk diameter of each individual tree.

B. Failure to submit invoices in this format may result in non-payment until these requirements are met.

C. For crew rentals and equipment operated by personnel, location, purpose, and total manhours worked must be listed.

22.) Local Operations/Yard Requirement:

A. Local Yard Requirement: To ensure timely response and efficient delivery service, the Contractor shall maintain a fully operational yard, facility, or equipment staging location within ten (25) miles of the City limits.

B. Bidders shall provide the physical address of the yard and describe the resources (equipment, staffing, materials) maintained at that location.

22.) Quality Assurance:

A. The Contractor shall provide with each invoice a quality assurance inspection sheet verifying that all trees invoiced meet City pruning standards.

B. A quality assurance inspection must be performed by either the Site Foreman or the Supervisor after each tree is trimmed to ensure compliance with City standards.

C. An action plan with deadlines must be provided to the City to indicate when corrections will be made if a grid pruning area and/or trees are deemed “below standard.

D. Corrections shall be made within 30 days of contractor notification.

E. Failure to turn in inspection reports by the deadline will result in monthly payment being withheld until inspections are turned in.

F. Contractor shall provide an example of the report to be utilized for City review and approval.

23.) Schedules:

A. At the beginning of each month, the Contractor shall arrange a meeting with the City to present the monthly pruning schedule, including the assigned crew.

B. The Supervisor and Crew Foreman must attend this meeting.

C. The schedule must identify the work locations and specify which crew will be working at each location on each day.

D. If crews require access to Parks, the Contractor must contact the City at least three (3) weeks in advance and clearly mark the areas on a map where access is needed so the Parks team can assess the locations and identify, and mark mainlines and sprinkler heads.

E. The Crew Foreman shall remain assigned to the City for the duration of the contract to ensure consistent tree trimming quality.

F. If changes are necessary, the Contractor must provide the City with at least thirty (30) days’ notice and a written justification.

G. The Contractor shall provide the City with daily crew locations by 7:00 a.m. each workday.

H. If crews will not be working within the City for any reason, the Contractor must notify the City at least one (1) week in advance that no tree crew will be on site.

2026 City of Roseville Tree Pruning & Tree Maintenance Specifications 13

24.) Driving in Parks:

A. The Contractor shall not drive on turf or landscaped areas to prevent damage to irrigation systems unless prior written approval is provided by the City.

B. All access requests must be submitted in writing by the Contractor in advance.

25.)Driving on Sidewalks and Concrete Pathways:

A. Only small trucks (not exceeding a weight rating of 8,400 pounds) shall be permitted on sidewalks and concrete pathways. Heavier equipment shall not be allowed in these areas in order to prevent concrete damage.

B. The Contractor shall be responsible for the repair of any and all damage caused as a result of operations.

C. The City shall determine whether the Contractor may perform the repairs or if the City will retain a separate contractor to complete the repairs.

[B:\City Attorney\corres\My Tien\Parks and Rec\Parks\Tree Pruning & Tree Maintenance Service Agreement 2026 ELITE.doc] 22 EXHIBIT “E”
Contractor’s Cost Proposal

CITY OF ROSEVILLE
Unit Price Bidsheet for Tree Maintenance Services
Exhibit C

DESCRIPTION UNIT UNIT PRICE
Grid Pruning 0-6 DSH Each
Grid Pruning 7-12 DSH Each
Grid Pruning 13-24 DSH Each
Grid Pruning 25-36 DSH Each
Grid Pruning >36 DSH Each
Palm Tree Pruning Each
Svc Rqst Pruning 0-6 DSH Each
Svc Rqst Pruning 7-12 DSH Each
Svc Rqst Pruning 13-24 DSH Each
Svc Rqst Pruning 25-36 DSH Each
Svc Rqst Pruning >36 DSH Each
Tree & Stump Removal 0-24 DSH Inch
Tree & Stump Removal >24 DSH Inch
Tree Only Removal 0-24 DSH Inch
Tree Only Removal >24 DSH Inch
Stump Grinding Inch
Plant 15 Gallon Tree, incl. tree, stakes, ties, labor Each Plant 24" Box Tree, incl. tree, stakes, ties, labor Each Plant 36" Box Tree, incl. tree, stakes, ties, labor Each Plant 48" Box Tree, incl. tree, stakes, ties, labor Each Plant 60" Box Tree, incl. tree, stakes, ties, labor Each Root Barrier installation per foot Each
Root Pruning per linear foot Each
Insecticide, Imidacloprid Alternative Soil Injection Inch Insecticide Imidacloprid Alternative Soil drench Inch
Insecticide, Imidacloprid Alternative, Bark Banding Inch Fungicide Soil Injection Inch
Fungicide Soil drench Inch
Fungicide Foliar application per tree Each
Fungicide Bark Banding Inch
PGR Application Inch
Foliar Spray, Insecticidal soap from ground Each
Foliar Spray, Insecticidal soap from aerial bucket Each Deep Fertilizer Application Sq Ft
Root Crown excavation with Airspade or Airknife Each
General Arborist Services Hour
Tree Risk Assessment level II Each
Tree Risk Assessment level III Each
Tree Risk Assessment level II with report Each
$59
$70
$120
$250
$400
$150
$59
$95
$150
$250
$400
$20
$30
$20
$30
$20
$280
$600
$900
$1,600
$2,800
$20
$30
$5
$5
$5
$6
$6
$120
$5
$5
$120
$120
$5
$800
$75
$400
$600
$400

Tree Risk Assessment level III with report (Aerial
Inspection, Sonic Tomography, Resistance Drilling) with report
Each
Consulting Arborist Services, TRAQ, PPQ Hour
GPS tree inventory for new trees (per tree site_ Each
Reports Each
Milling cost, per board foot Bd Ft
Specialty Equipment w/Operator Hour
40-70 ton Crane w/Operator Hour
40-70 ton Crane w/Operator Day
Water Truck with Operator Hour
Water Truck with Operator Day
Front Loader with Operator Hour
Front Loader with Operator Day
Traffic Control Plan Each
Groundsman Hour
Trimmer Hour
Crew Rental, 5 men crew Hour
Crew Rental, 5 men crew (8 hours) Day
Emergency Crew Rental, 1 person Hour
Emergency Crew Rental, 5 men crew Hour
Emergency Crew Rental, 5 men crew (8hrs) Day
$800
$75
$9
$300
$500
$5,000
$150
$1,350
$150
$1,350
$500
$85
$95
$475
$3,750
$135
$595
$4,500

RESOLUTION NO. 26-375

APPROVING A SERVICE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND WEST COAST ARBORISTS, INC., AND AUTHORIZING THE CITY MANAGER TO

EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Service Agreement for Tree Pruning and Tree Maintenance Services, by and between the City of Roseville and West Coast Arborists, Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute three (3) additional two (2) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Tree Pruning and Tree Maintenance Services Agreement Project Location(s): City-owned and managed properties and landscaping citywide.

Project Description: The project is the approval of two service contracts with two contractors to perform tree pruning and maintenance services for City-owned and operated properties and landscaping located throughout the city as needed. The contracts would not result in expansion of use.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Park, Recreation and Libraries Department
Reason why this Project is Exempt: This project qualifies for a Class 1 Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of the…maintenance…or minor alteration of public or private…facilities… involving negligible or no expansion of existing or former use.

Examples include but are not limited to: (d) Restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety… and (h) Maintenance of existing landscaping… and native growth…
The project involves pruning and maintenance of trees to existing facilities and will have the same purpose and capacity as the existing facilities. Therefore, the Class 1 Exemption is applicable to the proposed project.

Lead Agency Contact Person: Eric Dexter, Parks, Recreation and Libraries Department, 316 Vernon Street, Roseville, CA 95678. 916-746-1769.

Signature: Date: 9/11/2026
Jessica Lynch, Environmental Coordinator
City of Roseville

Department: PRL Park Operations
Date: 06/02/2026
RFP No. 13-180
for
Tree Pruning & Tree Maintenance Services
Experience and Qualifications Understanding of the Project Proposed Cost Required Supplemental Statement Total
Ranking Company Name Score
(after weighting)
Percentage
Weighting
Score (after weighting) Percentage
Weighting
Score (after
weighting)
Percentage
Weighting
Score (after
weighting)
Percentage
Weighting
Score
1 West Coast Arborist, Inc. 448 30 463 25 387 15 433 30 1731 2 Elite Maintenance & Tree Service 365 30 389 25 410 15 370 30 1534 3 A Plus-Tree Service 400 30 425 25 378 15 400 30 1603
4 Mariposa 425 30 413 25 391 15 416 30 1645
5 Cagwin & Dorward 386 30 392 25 410 15 367 30 1555
6 T&S Tree Service LLC 372 30 350 25 355 15 349 30 1426 7 Arbor Pros LLC 369 30 380 25 343 15 368 30 1460
8 Julian Tree Care, Inc. 373 30 345 25 334 15 337 30 1389 9 Tree Service Unlimited (TSU) 353 30 365 25 287 15 358 30 1363 Instructions to end users: Delete this section before publishing the score sheet.

Novus. Publish the completed score sheet in Novus as a "non-public" document.

Evaluation Score Sheets. Upon a request pursuant to section 1.8 (Public Disclosure) of the City's RFP Policy document , a proposer is entitled to a master averaged score sheet that reflects the averaged evaluation scores of the proposers during the evaluation panel’s initial evaluation and the ranking of proposers from any interview (individual score sheets and/or notes are temporary and are not retained following a determination of the evaluation panel). The master score sheet and ranking shall be prepared by City staff prior to notifying any proposers of the results.

Section 1.8 Public Disclosure. In accordance with the California Public Records Act, proposals submitted in response to a RFP, master averaged score sheets from the initial evaluation, and/or rankings from any interview shall be made available upon a public records request only after: (1) the proposal evaluation process is complete, (2) a contract has been negotiated, and (3) notice of intent to award has been made and/or the contract is placed on a City Council meeting agenda.

Use one of the following point systems for scoring:
95 - 100 = Excellent 5 = Excellent
85 - 95 = Above Average 4 = Above Average
75 - 84 = Average 3 = Average
65 - 74 = Fair 2 = Fair
55 - 64 = Poor 1 = Poor
0 - 54 = Unacceptable 0 = Unacceptable

Date: 5/26/26
Rater Name: Patrick Daly
Experience and
qualifications
Ranking Company Name Score Score
(after
weighting)
Percentage
Weighting
0 0.3
1 West Coast Arborist 80 24 0.3
2 A Plus-Tree 75 22.5 0.3
3 Mariposa 75 22.5 0.3
4 Elite 70 21 0.3
5 Tree Service Unlimited 63 18.9 0.3
6 Julian Tree Care 70 21 0.3
7 Cagwin 60 18 0.3
8 Arbor Pros 60 18 0.3
9 T&S 59 17.7 0.3
0 0.3
Instructions to end users: Delete this section before publishing the score sheet.

Novus. Publish the completed score sheet in Novus as a "non-public" document.

Evaluation Score Sheets. Upon a request pursuant to section 1.8 (Public Disclosure) of the City's RFP Policy docume during the evaluation panel’s initial evaluation and the ranking of proposers from any interview (individual score sh sheet and ranking shall be prepared by City staff prior to notifying any proposers of the results.

Section 1.8 Public Disclosure. In accordance with the California Public Records Act, proposals submitted in respons available upon a public records request only after: (1) the proposal evaluation process is complete, (2) a contract ha agenda. Use one of the following point systems for scoring:
95 - 100 = Excellent
85 - 95 = Above Average
75 - 84 = Average

65 - 74 = Fair
55 - 64 = Poor
0 - 54 = Unacceptable

Department: PRL Park Operations
Date: 06/02/2026
RFP No. 13-180
for
Pruning & Tree Maintenance Services
Understanding of the
Project - Proposed
Project Plan Proposed Cost
Required
supplemental
Statement
Score Score
(after
weighting)
Percentage
Weighting
Score Score
(after
weighting)
Percentage
Weighting
Score
0 0.25 0 0.15
85 21.25 0.25 65 9.75 0.15 78
80 20 0.25 70 10.5 0.15 70
70 17.5 0.25 74 11.1 0.15 73
78 19.5 0.25 75 11.25 0.15 69
70 17.5 0.25 67 10.05 0.15 78
70 17.5 0.25 60 9 0.15 55
60 15 0.25 75 11.25 0.15 50
65 16.25 0.25 65 9.75 0.15 50
60 15 0.25 62 9.3 0.15 54
0 0.25 0 0.15
City's RFP Policy document , a proposer is entitled to a master averaged score sheet that reflects the averaged evaluation score view (individual score sheets and/or notes are temporary and are not retained following a determination of the evaluation pan ults.
als submitted in response to a RFP, master averaged score sheets from the initial evaluation, and/or rankings from any intervie mplete, (2) a contract has been negotiated, and (3) notice of intent to award has been made and/or the contract is placed on a

Total
Score
(after
weighting)
Percentage
Weighting
Score
0 0.3

23.4 0.3 78.4 Concerns about their bay area location and how they would establish here 21 0.3 74

21.9 0.3 73

20.7 0.3 72.45

23.4 0.3 69.85 Good prices on plantings and tree/stump removals

16.5 0.3 64 Same concerns as with ithA-1A Plus
15 0.3 59.25
15 0.3 59

16.2 0.3 58.2 well versed in our needs and expectations 0 0.3 0
raged evaluation scores of the proposers
of the evaluation panel). The master score
kings from any interview shall be made
contract is placed on a City Council meeting

uld establish here

Date: 5/26/2026
Rater Name: M.G.Neumann
Experience and
qualifications
Ranking Company Name Score Score
(after
weighting)
Percentage
Weighting
1 WCA 98 29.4 0.3
2 A-Plus Tree Service 90 27 0.3
3 Mariposa 90 27 0.3
4 Cagwin & Dorward 76 22.8 0.3
5 T&S Tree Services LLC 85 25.5 0.3
6 Elite Maintenance & Tree Service 75 22.5 0.3
7 Arbor Pros LLC 74 22.2 0.3
8 Julian Tree Care Inc. 78 23.4 0.3
9 TSU 65 19.5 0.3
Instructions to end users: Delete this section before publishing the score sheet.

Novus. Publish the completed score sheet in Novus as a "non-public" document.

Evaluation Score Sheets. Upon a request pursuant to section 1.8 (Public Disclosure) of the City's RFP Policy docume during the evaluation panel’s initial evaluation and the ranking of proposers from any interview (individual score sh sheet and ranking shall be prepared by City staff prior to notifying any proposers of the results.

Section 1.8 Public Disclosure. In accordance with the California Public Records Act, proposals submitted in respons available upon a public records request only after: (1) the proposal evaluation process is complete, (2) a contract ha agenda. Use one of the following point systems for scoring:
95 - 100 = Excellent
85 - 95 = Above Average
75 - 84 = Average
65 - 74 = Fair

55 - 64 = Poor
0 - 54 = Unacceptable

Department: PRL Park Operations
Date: 06/02/2026
RFP No. 13-180
for
Pruning & Tree Maintenance Services
Understanding of the
Project - Proposed
Project Plan Proposed Cost
Required
supplemental
Statement
Score Score
(after
weighting)
Percentage
Weighting
Score Score
(after
weighting)
Percentage
Weighting
Score
98 24.5 0.25 95 14.25 0.15 95
90 22.5 0.25 90 13.5 0.15 90
88 22 0.25 77 11.55 0.15 88
77 19.25 0.25 85 12.75 0.15 77
75 18.75 0.25 68 10.2 0.15 75
76 19 0.25 80 12 0.15 76
80 20 0.25 70 10.5 0.15 78
70 17.5 0.25 65 9.75 0.15 70
65 16.25 0.25 55 8.25 0.15 65
City's RFP Policy document , a proposer is entitled to a master averaged score sheet that reflects the averaged evaluation score view (individual score sheets and/or notes are temporary and are not retained following a determination of the evaluation pan ults.
als submitted in response to a RFP, master averaged score sheets from the initial evaluation, and/or rankings from any intervie mplete, (2) a contract has been negotiated, and (3) notice of intent to award has been made and/or the contract is placed on a

Total
Score
(after
weighting)
Percentage
Weighting
Score

28.5 0.3 96.65
27 0.3 90

26.4 0.3 86.95

23.1 0.3 77.9

22.5 0.3 76.95

22.8 0.3 76.3

23.4 0.3 76.1
21 0.3 71.65

19.5 0.3 63.5
raged evaluation scores of the proposers
of the evaluation panel). The master score
kings from any interview shall be made
contract is placed on a City Council meeting

TRAQ Supervisor conducts Risk Assessment prior to Pruning, 5 & 7 Year cycle, not Foreman not a lot of equipment, no large aerial lift, limited muni tree pruning experience, landscaping Limited muni tree pruning experience, landscaping
No municipal tree pruning experience
not a lot of equipment, no large aerial lift
No muni experience

Date: 5/22/26
Rater Name: Jana Rapetti
Experience and
qualifications
Ranking Company Name Score Score
(after
weighting)
Percentage
Weighting
1 WCA 100 30 0.3
2 Cagwin & Dorward 95 28.5 0.3
3 Mariposa Tree Management 90 27 0.3
4 Arbor Pros 80 24 0.3
5 A Plus Tree 80 24 0.3
6 EMTS 75 22.5 0.3
7 Tree Service Unlimited (TSU) 85 25.5 0.3
8 T&S Tree Services 75 22.5 0.3
9 Julian Tree Care Inc. 75 22.5 0.3
0 0.3
Instructions to end users: Delete this section before publishing the score sheet.

Novus. Publish the completed score sheet in Novus as a "non-public" document.

Evaluation Score Sheets. Upon a request pursuant to section 1.8 (Public Disclosure) of the City's RFP Policy docume during the evaluation panel’s initial evaluation and the ranking of proposers from any interview (individual score sh sheet and ranking shall be prepared by City staff prior to notifying any proposers of the results.

Section 1.8 Public Disclosure. In accordance with the California Public Records Act, proposals submitted in respons available upon a public records request only after: (1) the proposal evaluation process is complete, (2) a contract ha agenda. Use one of the following point systems for scoring:
95 - 100 = Excellent
85 - 95 = Above Average
75 - 84 = Average
65 - 74 = Fair

55 - 64 = Poor
0 - 54 = Unacceptable

Department: PRL Park Operations
Date: 06/02/2026
RFP No. 13-180
for
Pruning & Tree Maintenance Services
Understanding of the
Project - Proposed
Project Plan Proposed Cost
Required
supplemental
Statement
Score Score
(after
weighting)
Percentage
Weighting
Score Score
(after
weighting)
Percentage
Weighting
Score
100 25 0.25 72 10.8 0.15 95
95 23.75 0.25 85 12.75 0.15 85
90 22.5 0.25 85 12.75 0.15 90
90 22.5 0.25 78 11.7 0.15 85
90 22.5 0.25 68 10.2 0.15 85
85 21.25 0.25 95 14.25 0.15 80
85 21.25 0.25 50 7.5 0.15 80
75 18.75 0.25 80 12 0.15 75
70 17.5 0.25 64 9.6 0.15 72
0 0.25 0 0.15
City's RFP Policy document , a proposer is entitled to a master averaged score sheet that reflects the averaged evaluation score view (individual score sheets and/or notes are temporary and are not retained following a determination of the evaluation pan ults.
als submitted in response to a RFP, master averaged score sheets from the initial evaluation, and/or rankings from any intervie mplete, (2) a contract has been negotiated, and (3) notice of intent to award has been made and/or the contract is placed on a

Total
Score
(after
weighting)
Percentage
Weighting
Score

28.5 0.3 94.3

25.5 0.3 90.5
27 0.3 89.25

25.5 0.3 83.7

25.5 0.3 82.2
24 0.3 82
24 0.3 78.25

22.5 0.3 75.75

21.6 0.3 71.2
0 0.3 0
raged evaluation scores of the proposers
of the evaluation panel). The master score
kings from any interview shall be made
contract is placed on a City Council meeting

Notes:

Arobor Access, familiar with Roseville
Familiar with staff & Roseville
will need to recruit locally to build a team
do they have their own gis system? Didn't get a clear picture of the crew new-ish crew,
do they have a tree crew?, references are small projects, we have prior experience with them successfully staffing up I'm familiar with reference Dave Marino El Do. County Maint. Superintendent, my cousin may know reference from EBMUD, c vague on GIS, no specific #s for fleet and equipment inventory

successfully staffing up
know reference from EBMUD, can use City GIS or provide their own,

Date: 5/27/26
Rater Name: Eric Dexter
Experience and
qualifications
Ranking Company Name Score Score
(after
weighting)
Percentage
Weighting
1 WCA 85 25.5 0.3
2 A Plus Tree, LLC 85 25.5 0.3
3 Mariposa 85 25.5 0.3
4 Cagwin 75 22.5 0.3
5 Elite 75 22.5 0.3
6 Arbor Pros 80 24 0.3
7 T&S Tree Services LLC 83 24.9 0.3
8 Julian Tree Care 80 24 0.3
9 Tree Service Unlimited 65 19.5 0.3
0 0.3
Instructions to end users: Delete this section before publishing the score sheet.

Novus. Publish the completed score sheet in Novus as a "non-public" document.

Evaluation Score Sheets. Upon a request pursuant to section 1.8 (Public Disclosure) of the City's RFP Policy docume during the evaluation panel’s initial evaluation and the ranking of proposers from any interview (individual score sh sheet and ranking shall be prepared by City staff prior to notifying any proposers of the results.

Section 1.8 Public Disclosure. In accordance with the California Public Records Act, proposals submitted in respons available upon a public records request only after: (1) the proposal evaluation process is complete, (2) a contract ha agenda. Use one of the following point systems for scoring:
95 - 100 = Excellent
85 - 95 = Above Average
75 - 84 = Average
65 - 74 = Fair

55 - 64 = Poor
0 - 54 = Unacceptable

Department: PRL Park Operations
Date: 06/02/2026
RFP No. 13-180
for
Pruning & Tree Maintenance Services
Understanding of the
Project - Proposed
Project Plan Proposed Cost
Required
supplemental
Statement
Score Score
(after
weighting)
Percentage
Weighting
Score Score
(after
weighting)
Percentage
Weighting
Score
90 22.5 0.25 80 12 0.15 85
85 21.25 0.25 80 12 0.15 85
85 21.25 0.25 85 12.75 0.15 80
75 18.75 0.25 90 13.5 0.15 80
80 20 0.25 90 13.5 0.15 75
75 18.75 0.25 65 9.75 0.15 80
70 17.5 0.25 75 11.25 0.15 75
70 17.5 0.25 75 11.25 0.15 70
65 16.25 0.25 55 8.25 0.15 75
0 0.25 0 0.15
City's RFP Policy document , a proposer is entitled to a master averaged score sheet that reflects the averaged evaluation score view (individual score sheets and/or notes are temporary and are not retained following a determination of the evaluation pan ults.
als submitted in response to a RFP, master averaged score sheets from the initial evaluation, and/or rankings from any intervie mplete, (2) a contract has been negotiated, and (3) notice of intent to award has been made and/or the contract is placed on a

Total
Score
(after
weighting)
Percentage
Weighting
Score

25.5 0.3 85.5

25.5 0.3 84.25 Have the size to handle the contract
24 0.3 83.5 good price, don't have all the equipment needed 24 0.3 78.75

22.5 0.3 78.5
24 0.3 76.5 A very general RFP could be any city

22.5 0.3 76.15
21 0.3 73.75

22.5 0.3 66.5
0 0.3 0
raged evaluation scores of the proposers
of the evaluation panel). The master score
kings from any interview shall be made
contract is placed on a City Council meeting

Date: 5/26/2026
Colleen Rhoades
Experience and
qualifications
Ranking Company Name Score
1 WCA 85
2 Mariposa 85
3 Cagwin 80
4 A Plus Tree, LLC 70
5 Arbor Pros 75
6 Elite 70
7 T&S 70
8 Tree Service Unlimited 75
9 Julian Tree Care 70
Instructions to end users: Delete this section before publishing the score sheet.

Novus. Publish the completed score sheet in Novus as a "non-public" document.

Evaluation Score Sheets. Upon a request pursuant to section 1.8 (Public Disclosure) of the City's RFP Policy docume panel’s initial evaluation and the ranking of proposers from any interview (individual score sheets and/or notes are City staff prior to notifying any proposers of the results.

Section 1.8 Public Disclosure. In accordance with the California Public Records Act, proposals submitted in respons records request only after: (1) the proposal evaluation process is complete, (2) a contract has been negotiated, and Use one of the following point systems for scoring:
95 - 100 = Excellent
85 - 95 = Above Average
75 - 84 = Average
65 - 74 = Fair

55 - 64 = Poor
0 - 54 = Unacceptable

Department: PRL Park Operations
Date: 06/02/2026
RFP No. 13-180
for
Tree Pruning & Tree Maintenance Services
Understanding of the
Project - Proposed
Project Plan
Score (after weighting) Percentage
Weighting
Score Score
(after
weighting)
Percentage
Weighting

25.5 0.3 90 22.5 0.25

25.5 0.3 80 20 0.25
24 0.3 85 21.25 0.25
21 0.3 80 20 0.25

22.5 0.3 70 17.5 0.25
21 0.3 70 17.5 0.25
21 0.3 70 17.5 0.25

22.5 0.3 80 20 0.25
21 0.3 65 16.25 0.25
0 0.3 0 0.25
he score sheet.
lic" document.

Public Disclosure) of the City's RFP Policy document , a proposer is entitled to a master averaged score sheet that reflects the a terview (individual score sheets and/or notes are temporary and are not retained following a determination of the evaluation public Records Act, proposals submitted in response to a RFP, master averaged score sheets from the initial evaluation, and/or r omplete, (2) a contract has been negotiated, and (3) notice of intent to award has been made and/or the contract is placed on

Proposed Cost
Required
supplemental
Statement Total
Score Score
(after
weighting)
Percentage
Weighting
Score Score
(after
weighting)
Percentage
Weighting
Score
75 11.25 0.15 80 24 0.3 83.25
70 10.5 0.15 85 25.5 0.3 81.5
75 11.25 0.15 75 22.5 0.3 79
70 10.5 0.15 70 21 0.3 72.5
65 9.75 0.15 75 22.5 0.3 72.25
70 10.5 0.15 70 21 0.3 70
70 10.5 0.15 70 21 0.3 70
60 9 0.15 60 18 0.3 69.5
70 10.5 0.15 70 21 0.3 68.75
0 0.15 0 0.3 0
raged score sheet that reflects the averaged evaluation scores of the proposers during the evaluation a determination of the evaluation panel). The master score sheet and ranking shall be prepared byfrom the initial evaluation, and/or rankings from any interview shall be made available upon a public ade and/or the contract is placed on a City Council meeting agenda.

City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.15
File #: 0203-07
Item ID: 2026-792
Title: Electric Generation Emissions Testing Services - Contract Purchase Agreement Amendment
Contact: William Forsythe, Nathan Ribordy, Steve Hancock 916-774-5619, 916-746-1673, 916- 774-5631 [email protected], [email protected], [email protected]

SUMMARY
Staff recommends approval of an amendment to the contract purchase agreement with Onterris Air Quality Services LLC (formerly Montrose Air Quality Services, LLC) to increase the not-to-exceed amount of the agreement by $150,000 annually (for a total of $300,000 annually) to provide additional emissions testing services. Funding is included in the Electric Department's FY2026-27 budget in the Electric Fund. Staff also recommends approval of the remaining two (2) additional one (1) year optional renewals in the not-toexceed amount of $300,000 for each year without further City Council approval.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve Amendment 1 to Contract Purchase Agreement (3005236) with Onterris Air Quality Services LLC, formerly known as Montrose Air Quality Services, LLC, for additional emissions testing services and authorize the City Manager to execute it on behalf of the City of Roseville. Staff also requests authorization for the City Manager or his designee to approve the remaining two (2) additional one (1) year renewals without further City Council approval, provided that the budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
The City owns and/or operates three natural-gas-fired power plants. Federal, state and county operating permits for the facilities require independent emissions testing by a certified contractor. The testing is used to verify the accuracy of real-time facility emissions monitoring equipment and total emissions level from the facilities. These tests are required for continued compliant operations of the facilities.

Roseville is in the process of completing the repower of the former Roseville Power Plant 2 (RPP2) site with new modern generators and selective catalytic reduction systems (SCR). The new facility, renamed the Roseville Sunset Energy Center (RSEC), has new updated air quality operating permits that include a new obligation to perform annual source testing and relative accuracy test audits (RATA) for RSEC that were not applicable to the former RPP2. This new requirement has increased the need for emission testing services as part of ongoing annual compliance with Roseville's various air quality permits. Additionally, Roseville will be performing upgrades over the next few years at the Roseville Peaker (RPEAK) site which will trigger additional source testing and RATAs due to the changed operating profile.

In 2024, the electric utility solicited proposals through a Request for Proposals (RFP 07-098) for emissions testing services, and two vendor proposals were received in response to the RFP. With the selection of

Montrose Air Quality Services, LLC (Montrose), the City Council approved a contract purchase agreement with Montrose for one (1) year with four (4) optional renewals years not-to-exceed of $150,000 each year.

With the additional testing requirements from the RSEC project and planned RPEAK upgrades, the electric utility will need an additional $150,000 in services each year under this contract to ensure staff can perform annual source testing and RATAs on all of the permitted generating equipment.

Effective April 17, 2026, Montrose legally changed its name to Onterris Air Quality Services LLC. Staff confirmed the name change and a copy of the relevant documentation is attached to this amendment.

FISCAL IMPACT
The total cost of services for FY2026-27 will not exceed $300,000. Funding is included in the Electric Department's FY2026-27 budget in the Electric Fund. Costs for future year services will not exceed $300,000 annually and funding will be contingent on the approval of the respective Electric Department budgets.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)). Approval of the amendment to the Contract Purchase Agreement for emission testing services meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
William Forsythe, Assistant Electric Utility Director
Nathan Ribordy, Power Generation Superintendent
Steve Hancock, Senior Electric Business Analyst
Daniel Beans, Electric Utility Director
ATTACHMENTS:

1. Resolution 26-372

2. CPA Amendment 3005236
REVIEWERS:

Steve Hancock, Electric Department - Financial & Administrative Created/Initiated - 9/15/2026 William Forsythe, Electric Department - All Approved - 9/15/2026 Shawn Matchim, Electric Department - All Approved - 9/18/2026 Daniel Beans, Electric Department - All Approved - 9/18/2026 Kelly Aye, City Attorney Department Approved - 9/23/2026 Katrina Six, City Clerk Department Approved - 9/23/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/23/2026

Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/24/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/25/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/25/2026 Katrina Six, City Clerk Department Final Approval - 9/25/2026

RESOLUTION NO. 26-372

APPROVING A CONTRACT PURCHASE AGREEMENT AMENDMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND ONTERRIS AIR QUALITY SERVICES LLC,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF

OF THE CITY OF ROSEVILLE
WHEREAS, Amendment 1 to Contract Purchase Agreement (3005236) for Electric Generation Emissions Testing Services, by and between the City of Roseville and Onterris Air Quality Services LLC, formerly known as Montrose Air Quality Services LLC, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said amendment is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute two (2) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Contract Purchase Agreement 3005236
Supplier Details:

Company Montrose Air Quality Services LLC
Contact Kevin Crosby
Address 2825 Verne Roberts Cir
Antioch, CA 94509
Submit your response to:

Company City of Roseville
Contact Tiffany Valdez
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1109
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1056 of 3079 Contract Purchase Agreement 3005236
Agreement 3005236
Agreement Date 30-MAR-2026
Change Order 1
Change Order Date 10-SEP-2026
Revision 1
Agreement Amount 300,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Montrose Air Quality Services LLC
2825 Verne Roberts Cir
Antioch, CA 94509
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
(530) 771-7428
()
[email protected]
Description of
Labor,
equipment
and/or materials
AMENDMENT 1-
THIS CONTRACT PURCHASE AGREEMENT 3005236, WHICH WAS EXECUTED ON 4/7/26, IS HEREBY MODIFIED AS FOLLOWS:

THE AGREEMENT AMOUNT IS INCREASED FROM $150,000 TO $300,000. THE

PURPOSE OF THIS MODIFICATION IS TO ACCOMMODATE THE ADDITIONAL EMISSIONS TESTING SERVICES AND RATES IDENTIFIED IN EXHIBIT A.

THE AGREEMENT IS HEREBY AMENDED TO INCLUDE THE ADDITIONAL

EMISSIONS TESTING SERVICES AND CORRESPONDING RATES SET FORTH IN EXHIBIT A "2026 COMPLIANCE AND RATA SOURCE TEST" DATED JULY 20, 2026 AND "2026 COMPLIANCE SOURCE TEST" DATED JULY 22, 2026, ATTACHED HERETO AND INCORPORATED HEREIN BY REFERENCE. THE RATES IDENTIFIED

IN EXHIBIT A SHALL APPLY TO THE ADDITIONAL TESTING SERVICES PERFORMED UNDER THE AGREEMENT.

ALL OTHER PROVISIONS OF THE AGREEMENT SHALL REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.

PLEASE CONTACT NATHAN RIBORDY AT (916) 746-1673 OR
[email protected] FOR QUESTIONS REGARDING THIS
AGREEMENT.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 12866 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-May-2026 30-Apr-2027 Tiffany Valdez Phone 1-916-746-1109 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1057 of 3079 Contract Purchase Agreement 3005236
Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 3 shawn nelezen
SVP Air Quality Services
09 / 15 / 2026
Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1058 of 3079 CONTRACT PURCHASE AGREEMENT 3005236

EXHIBIT A
Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1059 of 3079  PROPOSAL SUBMISSION
Onterris.com
2026 Compliance Source Test
Roseville Energy Park, 5120 Phillip Road, Roseville, CA Document No. W005AS-094911-PQ-3466
July 22, 2026
Prepared for: Prepared by:

Chris Porter Ryan Radonski
Assistant Electric Utility Director Client Project Manager City of Roseville Onterris Air Quality Services, LLC
2090 Hilltop Circle 2825 Verne Roberts Circle
Roseville, CA 95747 Antioch, CA 94509
T: 916.774.5615 T:(503) 396-2550
E: [email protected] E:[email protected]
Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1060 of 3079  2825 Verne Roberts Circle | Antioch, CA | 94509
© 2026 Onterris, Inc. Onterris.com i
July 22, 2026
Chris Porter
Assistant Electric Utility Director, City of Roseville
2090 Hilltop Circle
Roseville, CA 95747
916.774.5615
Subject: 2026 REP Unit #1 & 2 Emission Compliance Cold Startup, REP Unit #1 Informational Acrolein and Aldehyde
Onterris Document No. W005AS-094911-PQ-3466
Dear Chris Porter:

Onterris Air Quality Services, LLC (Onterris) is pleased to provide City of Roseville - Roseville Energy Park with our proposal for 2026 Emission Compliance Testing. Onterris is a global team of environmental specialists that helps clients address complex environmental challenges with rigor, insight, and practical execution. We understand that environmental pressures are interconnected and that responsible solutions must balance compliance, resilience, and progress.

This proposal outlines the capabilities and experience of our team, along with our approach to the 2026 Compliance Source Test. It also includes a work plan and detailed cost estimate for the services described in the request for proposal. We appreciate the opportunity to support City of Roseville on this project. If you have any questions or would like to discuss any aspect of this proposal, please contact me at (503) 396-2550 or by email at [email protected].

Yours truly,
Onterris, Inc.

Ryan Radonski
Client Project Manager
Attachments

DISCLAIMER
This proposal was prepared for City of Roseville (the Client) for the sole purpose of evaluating the qualifications of Onterris Air Quality Services, LLC, together with its affiliates (Onterris), to provide the services described therein. The proposal and all information attached and contained herein, including without limitation, any design concepts, specifications, and technical data provided by Onterris, are proprietary and confidential to Onterris, are not transferable and should not be used, duplicated, distributed, reproduced, or disclosed in whole or in part for any other purpose without the specific prior written authorization of Onterris. Any unauthorized use shall be at user’s sole risk. Onterris has exercised a customary level of skill, care, and diligence in using information received from the Client and/or third parties in the preparation of this proposal, however, assumes no responsibility or liability for the consequences of any error or omission contained in such information.

Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1061 of 3079 © 2026 Onterris, Inc. Onterris.com ii
Contents
Summary of Test Program..................................................................................................................................... 1 Why Choose Onterris?........................................................................................................................................... 3 Scope of Work......................................................................................................................................................... 4 Task 1: Safety, Planning & Protocol .................................................................................................... 4 Task 2: Test Preparation and Mobilization/Travel/Set-Up/Demobilization....................................... 5 Task 3: On-Site Testing ........................................................................................................................ 5 Task 4: Laboratory Analysis ................................................................................................................. 6 Task 5: Standard Reporting (Deliverable)........................................................................................... 6 Plant Requirements................................................................................................................................................. 8 Lump Sum Quotation ........................................................................................................................................... 10 Source Testing Terms and Conditions ............................................................................................................... 12 Terms and Conditions........................................................................................................................................... 14  Figures
Figure 1 Test Program Process Flow Chart ......................................................................................4  Tables
Table 1 Proposed Emission Test Program- Cold Start Compliance..............................................1 Table 2 Proposed Emission Test Program- Aldehydes requested by PCAPCD .......................... 2 Table 3 Proposed Test Schedule......................................................................................................6 Table 4 Cost Breakdown- Cold Start and Acrolein-Aldehydes Tests..........................................10 Table 5 Purchase Order Contingency Amount .............................................................................10 Table 6 Potential Standby and Delay Charges ..............................................................................11 Table 7 Cancellation / Postponement Fee .....................................................................................11 Appendices
Appendix A Qualifications & Experience ..............................................................................................15 Appendix B Standard Terms & Conditions ...........................................................................................17 Appendix C Fee Schedule for Source Testing......................................................................................30 Appendix D Authorization to Proceed ...................................................................................................32 Appendix E Electronic Funds Transfer Information..............................................................................34 Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1062 of 3079 © 2026 Onterris, Inc. Onterris.com 1
Summary of Test Program
The purpose of the test program is to perform a compliance source emission test during "Cold Startup” on two natural gas fired, combined-cycle gas turbine generators at the Roseville Energy Park (REP) facility at 5120 Phillip Road in Roseville, CA. The tests will be conducted to determine compliance with the source testing requirements in Condtion 42 of the Placer County Air Pollution Control District (PCAPCD) Permits REPR-20-01 and REPR-20-02. The test program will be performed in accordance with the scope presented in Table 1.

During the same mobilization, tests will be conducted to determine emissions of Acrolein (along with Formaldehyde and Acetaldehyde) from one of the Units at REP. The results will be provided in a separate report along with similar test results from one of the Units at RSEC. The objective is to provide Acrolein emissions data requested by the PCAPCD. The tests will be conducted during the compliance/RATA tests on one of the Units as shown in Table 2 An option is provided for testing of emissions during Startup and Shutdown of each of Units 5 and 6 at RPeak as shown in Table 3. The tests would determine emissions of NOX, CO and VOC during a Startup and a Shutdown, providing results pursuant to Condition 35 of that facility’s permits.

Table 1 Proposed Emission Test Program- Cold Start Compliance Proposed
Test
Date(s)
Unit ID /
Source
Name
Activity /
Parameters Test Methods Reporting Units
No. of
Runs
Duration
(Minutes)
Day 1 -- Mobilize to site,
Safety, setup -- -- -- --
Day 2
morning
REP
CTG Unit 1-
Cold Start
Traverse Points EPA 1 -- -- --
O₂, CO₂ (1) EPA 3A % volume dry
1 Up to 180,
as needed
to complete
Startup
NOX EPA 7E lb/hr
CO EPA 10 lb/startup
Stack flow rate EPA 19 (2) dscfm Calculation
Fuel AnalysisNatural GasASTM D1945
and D3588
Composition,
Fd, HHV 1 Grab
Day 3
afternoon
REP
CTG Unit 2-
Cold Start
Traverse Points EPA 1 -- -- --
O₂, CO₂ (1) EPA 3A % volume dry
1 Up to 180,
as needed
to complete
Startup
NOX EPA 7E lb/hr
CO EPA 10 lb/startup
Stack flow rate EPA 19 (2) dscfm Calculation
Fuel AnalysisNatural GasASTM D1945
and D3588
Composition,
Fd, HHV 1 Grab
(1) O2/CO2 data will be used with process data (Fuel flow) in M19 calculations for volumetric flow rate. (2) One-minute average data intervals will be calculated and summed for the total Startup emissions.

Note: Startup will commence upon fuel flow to the Unit, and will end upon NOX and CO concentration compliance with emission limits (usually when the catalysts reach operating temperature and the ammonia injection turns on and reduces the NOX concentration sufficiently).

Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1063 of 3079 © 2026 Onterris, Inc. Onterris.com 2
Table 2 Proposed Emission Test Program- Aldehydes requested by PCAPCD Proposed
Test
Date(s)
Unit ID /
Source
Name
Activity /
Parameters
Test
Methods Reporting Units No. of Runs
Duration
(Minutes)
Day 2
afternoon
REP
Turbine
Unit 1
O₂, CO2 (1) EPA M3A % volume dry
3 Acrolein and 60
aldehydes(2)
CARB 430
modified
ppb volume dry
lb/hr
Volumetric
Flow Rate
EPA M19 dscfm calculated
(1) O2/CO2 data will be used in M19 calculations for volumetric flow rate. (2) Aldehyde testing will include measurement of Acrolein as well as Formaldehyde and Acetaldehyde, and will be conducted with the Unit at full load.

Note: The acrolein and aldehydes test results will be presented in a separate report (i.e. not in the Cold Start test report).

Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1064 of 3079 © 2026 Onterris, Inc. Onterris.com 3
Why Choose Onterris?
Consistent, Predictable Delivery of Services
We adopt a quality management system that has been accredited to ASTM Standard D-7036 (Standard Practice for Competence of Air Emission Testing Bodies). Rest assured, you’re being supported by a firm that operates to approved rules and guidelines to ensure accurate and dependable results are provided, each time.

Thought Leadership
Our project managers are certified under the qualified source testing individual (QSTI) program instituted by the Source Evaluation Society (SES). We apply source testing methods, fundamental engineering, and chemistry principles in a manner consistent with best practices. Our thought leaders and in-house subject matter experts stay abreast of the latest methods.

Ethical, Professional Conduct
We promote the development of concepts, standards, and techniques, and we encourage professional development and knowledge seeking to ensure our work is completed to the highest ethical and professional standards.

Exceptional Quality Management and Assurance
Onterris has completed multiple functional assessments for ASTM D7036- 04 which were conducted by The American Association for Laboratory Accreditation (A2LA). A2LA granted accreditation for the Onterris quality management system in February 2016. Testing is overseen and supervised onsite by at least one (1) Qualified Individual, as defined in 40 CFR 72.2.

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Scope of Work
The scope of work has been designed based on our review and understanding of the EPA and PCAPCD rules and regulations. Tables 2-1 and 2-2 summarize the proposed testing which will adhere to promulgated EPA reference source test and/or other agency test methods, as well as our internal Onterris Quality Manual.

As illustrated in the process chart below, the test program is divided into the following five tasks:
the development and submittal of the source test protocol for agency approval, equipment/personnel preparation and mobilization, performance of the field tests, laboratory responsibilities, and the completion and submittal of the test report.

As illustrated in the process chart below, the test program is divided into the following five tasks:

1. Development and submittal of the source test protocol for agency approval

2. Equipment/personnel preparation and mobilization

3. Performance of the field tests

4. Laboratory responsibilities

5. Completion and submittal of the test report
Lab 3 4 AnalysisOn-Site
Testing
Safety,
Planning &
Protocol
1 2 Test Prep &
Mobilization 5 Reporting
Figure 1 Test Program Process Flow Chart
Task 1: Safety, Planning & Protocol
Site-Specific Training
Site specific safety orientation and training will commence upon the first day of arrival and every day thereafter on-site, as needed. Relevant and appropriate training that can be conducted remotely, prior to commencing field testing, will be completed prior to mobilization to the job site.

Development of Compliance Source Test Protocol
A formal compliance source test protocol (STP) will be written for submittal to City of Roseville - Roseville Energy Park. Preparation and review of the STP will provide coordination and understanding among all concerned parties. Organization of the project schedule and liaison with agency personnel are included in this task.

The STP will comply with all applicable permit requirements, including notification, submittal deadlines and specific STP elements. An electronic copy of the protocol will be submitted to City of Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1066 of 3079 © 2026 Onterris, Inc. Onterris.com 5
Roseville - Roseville Energy Park for distribution to the various regulatory agencies and/or end users. It is understood that all protocol drafts are to be reviewed by City of Roseville - Roseville Energy Park at least 30 days prior to mobilization.

Final versions of the STP will incorporate pertinent review comments from the draft STP and will be submitted immediately following receipt of all review comments. It is our understanding that City of Roseville - Roseville Energy Park requires a 30-day test notification to review all test protocols.

The final version of the STP will outline the test methods and procedures, sample run durations, sampling apparatus, process descriptions, sampling locations, the testing schedule, and any information the PCAPCD may need to approve the test program, where appropriate.

Task 2: Test Preparation and Mobilization/Travel/Set-Up/Demobilization Onterris personnel will prepare the necessary sampling equipment, coordinate with site personnel, and prepare for mobilization. A qualified Onterris test team will mobilize to the site, and conduct the testing as described in this proposal. Upon completion of testing, the test team will tear-down the equipment and demobilize from the site. The test team for this project will consist of the following team: 1 Client Project Manager(s), 1 Field Project Manager(s), 1 Technician(s).

Task 3: On-Site Testing
This task includes all set up and teardown, the emission testing, and equipment usage fees. The testing will include determination of stack concentrations and mass emissions rates according to the requirements of the permit. The test methods and procedures are listed in Table 1. The tentative test schedule is presented on Table 2.

The tests will be performed sequentially during one mobilization to the site. The testing will be scheduled for mutually agreeable dates following approval to proceed from facility personnel. The test schedule (and project pricing) is contingent upon Customer’s timely fulfillment of facility requirements, no postponement(s), or additional demobilization(s)/remobilization(s), no material changes to the listed test methods and procedures, and no material changes, disclosures or discoveries regarding test site conditions.

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Table 3 Proposed Test Schedule
Day Activity
-30 Test protocol submittal, PCAPCD notification
0 Clean glassware,
Pack equipment.
1 Onterris personnel mobilize to REP, perform job site walk down, and attend site safety training.

Acquire permit, set up equipment on Unit #1.
2 Onterris personnel mobilize to site, acquire work permit.

Perform a Cold Start compliance run on Unit #1,
then 3 Acrolein and Aldehyde informational runs at full load.

Move equipment to REP Unit #2.
3 Onterris personnel mobilize to site, acquire work permit.

Perform a Cold Start compliance run on Unit #2.

Recover equipment, demobilize from site.
~40 Draft report submittal
5 days after receipt of
draft comments Final report submittal
Task 4: Laboratory Analysis
This task includes all laboratory analyses, sample custody and shipment, and lab report review.

Onterris personnel will collect and submit all samples associated with this project to a qualified laboratory and will ensure the analyses are provided within the sample hold time to meet the reporting schedule. All laboratory results will be made available to City of Roseville - Roseville Energy Park upon receipt of the laboratory data if requested.

Task 5: Standard Reporting (Deliverable)
An electronic version of the draft report will be submitted to City of Roseville - Roseville Energy Park for review within 45 days of the conclusion of the testing. The final version will be submitted to City of Roseville - Roseville Energy Park within five days of receipt of all draft report comments and no more than 60 days from completion of the testing. The final report will incorporate all pertinent review comments.

An electronic copy of the final report will be submitted to City of Roseville - Roseville Energy Park for distribution to the various regulatory agencies and/or end users. Final reports will include a summary of results, descriptions of test procedures used, a description of the sources and their operation, raw field data, equipment calibrations, and other quality assurance documentation in accordance with the agency’s reporting guidance and the Onterris Quality Manual.

Please note that additional bound copies of protocols or reports may be requested at any time subject to a $150 per copy charge.

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Optional Electronic Reporting Tool (ERT) Services
To align with EPA’s updated electronic reporting requirements, effective February 26, 2025, certain projects] will require additional steps to maintain compliance. Onterris offers optional ERT services to ensure seamless adherence to the new regulations:
• Preparing and formatting data using EPA’s ERT or alternative formats as required • Submitting reports to CEDRI within the mandated 60-day post-test window • Ensuring data quality, accuracy, and completeness in line with EPA standards By integrating these services into your project, Onterris helps ensure full regulatory compliance, minimizing any potential risks associated with the new requirements.

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Plant Requirements
The scope and quantity of work in this program will require careful management and efficient coordination to complete the testing as proposed; therefore, it is important that City of Roseville - Roseville Energy Park ensures that the Onterris test team is provided:

1. If access to any sampling location requires the use of a Ladder Safety System or Climbing System (as defined by OSHA 29 CFR 1910.21–.29 and ANSI/ASSP Z359 standards), adequate notice will be required well in advance of mobilization. The facility shall be responsible for (a) informing the test team of the specific system and requirements, (b) providing a copy of the most recent inspection documentation, (c) providing the required equipment in proper working order or reimbursing the test team for the cost of procuring such equipment if necessary, and (d) providing site-specific orientation and training on the use of the installed system prior to climbing activities.

2. Clear access to the sampling site(s) as outlined in 40 CFR 60.8, including any permits required for entry, work, or safety. A safe work platform in the form of catwalks, temporary scaffolding, or man-lift is required. The facility will be responsible for renting a man-lift if necessary; however, Onterris can provide a man-lift at cost, plus 15%. Adequate notice will be required.

3. A suitable area for the mobile laboratory. It must be clear from all obstacles and debris prior to the arrival of the test team and be no more than 100 feet from the sampling location.

4. Adequate stack/duct sampling ports located to meet EPA Method 1 criteria. The ports shall be installed and cleaned prior to the arrival of the test team. The ports must be in a condition ready to accept standard sampling probes, and all port caps and/or flanges must be loosened.

5. 40 CFR 60.8 states “The owner or operator of an affected facility shall provide, or cause to be provided, performance testing facilities as follows: (4) Utilities for sampling and testing equipment.” Onterris requires the Client to provide adequate electrical supply and connections for operation of the mobile laboratory and test equipment at each sample location.

6. Onterris mobile laboratories come in several configurations and may accept 30-Amp, 480V three-phase, 480V single-phase, 240V, or multiple 120V 15-amp power input. In 480V and 240V applications, Onterris will provide a 100’ power cable and it is the Client’s responsibility to provide a welding outlet or direct connection point within 100 feet of the mobile lab, the proper male adapter for the plan female receptacle, and a qualified electrical worker as defined in 29 CFR 1910.301 to make the electrical connection. In no case will Onterris personnel connect or disconnect a direct “hard wire” power connection.

7. A minimum of two (and possible more, depending on the scope of work) uninterrupted and dedicated 120V and 15-amp electrical outlets are required within 100 feet of each actual sample location. Note that electrical outlets with insufficient power (less than 100V or more than 125V under load) may adversely affect electronic analyzer performance and are unacceptable. The Client must work directly with the Project Manager during the test planning phase to determine the project specific needs so they can be addressed in the Site Safety Plan and Premobilization Checklist to avoid injury, damage, or project delays.

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8. Operation of the plant at the required test conditions according to the agreed-upon testing schedule. Facility staff will record and provide all unit and/or operational data needed for the proper documentation of process conditions. Calibrated fuel meters are necessary to perform EPA Method 19 calculations.

9. A plant radio for communication with the plant operators for emergencies or process changes and for synchronization of test start/stop times.

10. All plant emergency and evacuation procedures and applicable site contact numbers. Full access to the facility’s Safety Data Sheets (SDS), plus site-specific safety equipment, are also required. Additional safety equipment required by the client or plant exceeding that required by Onterris company policy (safety glasses, hard hats, work boots, gloves, and Nomex work suits) will be billed additionally at cost plus 10%.

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Lump Sum Quotation
The lump sum quotation represents the amount to be invoiced for the proposed testing as described in this document. The costs are detailed below in Table 4 and include all labor, equipment, parts, calibration gases, shipping, per diem, transportation costs, and other miscellaneous items required to successfully conduct the emission tests as a standalone project.

Effective March 16, 2026, EPA requires ERT submittals for 40 CFR 60 Subpart KKKK. Please see Task 5 for more information. ERT services are presented as an option below.

Table 4 Cost Breakdown- Cold Start and Acrolein-Aldehydes Tests Category Cost (USD)
Safety $634.00
Planning & Protocol $2,010.00
Test Preparation $2,536.00
Mobilization/Travel/Set Up/Demobilization $15,481.55
On-Site Testing $18,620.59
Laboratory Analysis $4,813.90
Standard Reporting $7,444.00
Project Total $51,540.04
Optional EPA ERT Services $1,060.00
Project Total with Optional ERT Services $52,600.04
An optional purchase order contingency amount of 10% of the project total has been suggested in Table 5 below. Contingency fees may be used for potential out-of-scope charges or unforeseen expenses that may arise during the project. This contingency is intended to provide flexibility and ensure that the project remains on track without requiring a formal change order for minor adjustments or unforeseen circumstances. The contingency amount will be invoiced in a Time and Materials (T&M) manner, only with the client's prior approval and will be used solely for projectrelated costs that fall outside the defined scope of work described in this proposal. Any unused portion of the contingency amount will not be invoiced upon completion of the project.

Table 5 Purchase Order Contingency Amount
Contingency Amount Cost (USD)
Optional Contingency Amount $5,154.00 (10% of Project Total) Total Suggested Purchase Order Amount $56,694.04 (Project Total + Contingency) Should changes in scope become necessary, through no fault of Onterris, (e.g., remobilization additional demobilization/remobilization, out of scope work, standby time, untimely and/or incomplete compliance with facility requirements, agency and/or customer changes to scope, etc.), the lump sum quotation will be adjusted according to the standard fee schedule for source testing attached, plus all applicable lab fees, equipment, and direct costs and expenses. Note that overtime Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1072 of 3079 © 2026 Onterris, Inc. Onterris.com 11
rates shall be invoiced when applicable. It is understood that changes in scope will require written customer authorization prior to commencement. Common standby and delay charges are summarized in Table 6 below.

Table 6 Potential Standby and Delay Charges
Standby Fees Cost (USD)
Hourly $695.50
Daily $9,371.00
If the customer postpones or reschedules a test, all direct costs and expenses incurred for the preparation and travel (if any) will be invoiced, in addition to any subsequent costs and expenses that must be repeated prior to the actual test. If a postponement or rescheduling is made less than two weeks prior to a scheduled mobilization date, Onterris reserves the right to charge the customer an additional fee of 10% of the estimated project price. If a scheduled test(s) is postponed or otherwise rescheduled less than a week before the scheduled mobilization date, Onterris reserves the right to charge the customer an additional fee of 25% of the estimated project price. If a scheduled test(s) is postponed or otherwise rescheduled less than 12 business hours (1.5 nonweekend, holiday days) before the scheduled mobilization date, Onterris reserves the right to charge the customer an additional fee of 50% of the estimated project price. The cancellation and postponement fee schedule for this project is presented in Table 7 below.

Table 7 Cancellation / Postponement Fee
Postponement Fees Cost (USD)
Less than two weeks (14 days) prior to a scheduled
mobilization date
$5,154.00 (10% of Project Total)
Less than one week (7 days) prior to a scheduled
mobilization date
$12,885.01 (25% of Project Total)
Progress invoices will be issued incrementally in the form of two (2) invoices, which may include:
(1) the first invoice is issued after completion of the field work and includes project management, preparation, equipment fees and specialized rentals, mobilization, performance of the fieldwork, and the analytical tasks, and (2) the second invoice includes the reporting and ERT (if applicable) and is issued upon delivery of a draft report and/or final report. Time and materials (T&M) and optional testing may be invoiced separately from other services and/or deliverables.

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Source Testing Terms and Conditions
The following terms and conditions for source testing shall apply, in addition to the Standard Terms & Conditions that apply to all services:
• Process Information: The customer shall timely provide complete and accurate process information in a manner acceptable to the regulatory agency and Onterris and in sufficient detail to allow Onterris to timely perform the necessary test calculations and timely complete the pertinent regulatory agency forms.
• Safety Training: Time spent for facility-required safety orientation or training longer than 30 minutes in duration will accrue additional charges at the then-current per-person, per-hour standby rate of Onterris, plus expenses.
• Drug Testing: Drug testing or physical examinations required by the customer and/or facility which exceed internal policies and procedures of Onterris will be invoiced at the then-current per-person, per-hour standby rate, plus the applicable cost(s) for the drug test or examination. • Postponement/Rescheduling: If the customer postpones or reschedules a test, all direct costs and expenses incurred for the preparation and travel (if any) will be invoiced, in addition to any subsequent costs and expenses that must be repeated prior to the actual test. If a postponement or rescheduling is made less than two weeks prior to a scheduled test date, Onterris reserves the right to charge the customer an additional fee of 10% of the estimated project price. If a scheduled test(s) is postponed or otherwise rescheduled less than a week before the scheduled test date, Onterris reserves the right to charge the customer an additional fee of 25% of the estimated project price. If a scheduled test(s) is postponed or otherwise rescheduled less than 12 business hours (1.5 non-weekend, holiday days) before the scheduled mobilization date, Onterris reserves the right to charge the customer an additional fee of 50% of the estimated project price.
• Standby Fees: If the test team arrives on site and cannot test due to causes beyond the control of Onterris (i.e., customer's process or equipment delays, non-compliant facility conditions, inclement weather, etc.); standby fees will be charged at the normal Onterris labor rates. • Cancellation: If the customer cancels testing after a purchase order is issued or a test scheduled, Onterris will charge a cancellation fee plus all direct costs and expenses incurred in connection with such cancellation. The cancellation fee will follow the same schedule set forth in Postponement above.
• Audit Samples: Onterris shall not be responsible or held liable for an unsuccessful test resulting from a failed audit sample analysis conducted by a third-party subcontracted laboratory, except to the extent, if any, that an unsuccessful test result is directly attributable to negligence by Onterris. The total liability of Onterris under such circumstances shall be limited to the actual cost of the audit sample analysis and shall not extend to cost of procurement of the audit samples or any costs associated with re-testing, whether such re-testing is required by any regulatory agency or official, nor any penalty(ies) or assessments of any kind in connection with any unsuccessful test result(s), except to the extent, if any, that an unsuccessful test result is directly attributable to Onterris negligence.

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• Inclement Weather: Inclement weather is defined as lightning, thunderstorms, strong winds, icing, or other atmospheric conditions that may endanger or cause damage to Onterris personnel and/or equipment or otherwise adversely affect the test results. The decision to conduct or postpone sampling operations will be at the discretion of the Onterris test team leader. Should weather conditions preclude safe testing during the scheduled hours and days, the customer will be invoiced at the per-person, per-hour standby rate, plus expenses. • DOT Driving Requirements: All source sampling companies are subject to, and must comply with, local and Federal Department of Transportation (DOT) regulations. Such regulations typically include specific ‘hours of service’ provisions with which our employees/drivers must comply. Onterris generally does not quote projects to exceed the on-duty time; however, if applicable 14-hour and/or 60-hour and/or other applicable rules are exceeded due to out-ofscope work or delays, driving DOT vehicles will not be permitted. In such case, an extra night stay-over may be required. The customer will then be invoiced at the per-person, per-day standby rate, plus expenses.
• Non-Liability for Client Facility and Testing Conditions: Onterris shall not be responsible for an unsuccessful test(s) due to failure, malfunction, or improper operation of the client's process and/or control equipment and/or a customer’s failure to provide timely and complete process information as required for Onterris analysis. The client is responsible for having the process and/or control equipment operating in a representative manner. To the extent that Onterris may propose recommended adjustments to equipment operation, any and all such action shall be at the customer’s sole discretion and risk.

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Terms and Conditions
Unless otherwise agreed by the parties in writing, any and all products and/or services provided by Onterris Air Quality Services, LLC are offered pursuant to the Standard Terms and Conditions attached to this Proposal.

Onterris is committed to the successful completion of this project on time and within the specified cost. If this proposal is acceptable to you in its present form, please submit a signed written authorization to proceed (form attached) or your purchase order information, so that we may secure the test date(s). No terms contained in a Customer purchase order may vary, alter or supersede any of the terms herein unless expressly agreed in a writing signed by both parties which expressly identifies the term(s) herein that are being modified.

Upon receipt of a signed authorization to proceed or a written purchase order with no new or different terms, we will commence the performance of the services described herein. This proposal and quotation expire in ninety (90) days. Acceptance after that period shall require the mutual agreement of the parties. Should you have any questions or comments regarding this proposal, please do not hesitate to call me at the number below.

Thank you again for this opportunity. Please contact our office at (925) 680-4300 if you have any questions.

Sincerely,
Ryan Radonski
Client Project Manager
Onterris
2825 Verne Roberts Circle
Antioch, CA 94509
[email protected]
(503) 396-2550
Erick Estrada
Hub District Manager
Onterris
2825 Verne Roberts Circle
Antioch, CA 94509
[email protected]
(909) 232-2774
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Appendix A Qualifications & Experience
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Qualifications and Project Experience
Onterris operates as a diversified environmental company that provides premier environmental testing services, including nationwide emission source testing, analytical laboratory services and regulatory affairs support and sustainability services. The figure below summarizes the services our Environmental Testing division offers.
 CEMS Certification and Auditing  Regulatory Compliance Testing  Diagnostic Performance Testing  FTIR Spectroscopy Services  Air Toxic Contaminants & HAPS Testing  Onsite Mercury Analysis  Combustion Engineering & Emissions Profiling  SCR & SNCR Optimization Expertise & Ammonia Injection Balancing
We are accustomed to saving our clients time and the real cost of operation wherever possible; managing schedule slippage, deadlines, out of scope work, etc. The proposed emission test services will provide many benefits to City of Roseville - Roseville Energy Park. The most important of these include:
• A team with unsurpassed experience. We’re committed to your present and future interests with offices located across the United States.
• Minimization of the hidden cost of your staff time. Our experience at similar facilities provides efficiency for the programs and stability in results regardless of location. • Confidence in the results. Our quality system has led to accreditation with ASTM D7036. QMS performance data is available upon request.
• A test team committed to safety. Onterris is a member of Ariba, ISNetworld and PICS; global resources connecting corporations with safe, reliable vendors. • Flexibility to handle changes in the schedule and provide services at multiple facilities simultaneously.

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Appendix C Fee Schedule for Source
Testing
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Fee Schedule for Source Testing
Effective April 22, 2026
Field/Support Personnel Fee Schedule
Title Standard Rate ($) Overtime / Holiday Rate ($) Standard Rate x 2 ($) Consultant $308.00 $462.00 $616.00
Client Project Manager $271.00 $406.50 $542.00
Field Project Manager $178.00 $267.00 $356.00
Senior Technician $152.00 $228.00 $304.00
Field Technician $131.00 $196.50 $262.00
Senior Office Worker $115.00 $172.50 $230.00
Office Worker $84.00 $126.00 $168.00
Overhead Direct Costs Fee Schedule
Item Unit Rate ($)
Per Diem $145/day
Mobile Lab Vehicle Mileage $1.50/mile
Other ODCs (i.e. hotels, rentals, purchases, vendors, supplies) Cost plus 15% Testing Equipment Fee Schedule
Item Daily Rate ($)
Mobile Lab (no CEMs) $434
Chase vehicle – (mileage charged separately at $1.00/mile) $120 Portable Sampling System $200
Data Acquisition System $100
Strip Chart Recorder $121
O2 Analyzer $151
CO2 Analyzer $151
CO Analyzer $203
NOX Analyzer $203
SO2 Analyzer $260
THC Analyzer $347
FTIR Analyzer (onsite) $867
Gas Chromatograph (onsite) $750
Heated Sampling Line $116
Non-Isokinetic Sampling System $203
Isokinetic Sampling System $231
VOST Meter Box $225
201A / OTM-027 Cyclone / Cascade $125
Impinger Set $100
Midget Impinger Assembly $150
Lung Sampler $100
Tedlar Bags (each) $53
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Appendix D Authorization to Proceed
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Authorization to Proceed
Date: _________________________
Onterris Air Quality Services, LLC
2825 Verne Roberts Circle
Antioch, CA 94509
This letter will serve as my authorization to allow my contractor, Onterris Air Quality Services, LLC to proceed with air emission measurement services as outlined in proposal number W005AS094911-PQ-3466 dated [MMMM DD, YYYY] and pursuant to the terms and conditions attached to such proposal.

The undersigned agrees to the terms of this agreement on behalf of his or her organization and is authorized to do so by that organization. This form authorizes Onterris Air Quality Services, LLC to proceed with the professional services outlined in the proposal, even in the absence of a purchase order.

Signature Date
Name Title
PO Number
Please provide the following information to complete your project setup:

Bill to Address:

Invoice Submittal Email Address:

Accounts Payable Contact - Name & Email Address:

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Appendix E Electronic Funds Transfer
Information
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Electronic Funds Transfer Information
Dear Valued Customer,
It is our company preference that all payments are made via Automated Clearing House (ACH).

ACH Payments:

Account Name: Onterris, Inc.

Bank Name: Bank of America
Transit Routing Number (ABA): 121000358
Account Number: 325000474939
Remittance Advice Required: [email protected] Should payments still be sent via postal service, then please use the following address, as applicable:

East Coast Lockbox West Coast Lockbox
Onterris Onterris
PO Box 419584 PO Box 741137
Boston, MA 02241-9584 Los Angeles, CA 90074-1137
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Onterris.com
2026 Compliance and RATA Source Test
Roseville Sunset Energy Park
with Acrolein Emission Test
Document No. W005AS-055015-PQ-3460
July 20, 2026
Prepared for: Prepared by:

Chris Porter Ryan Radonski
Assistant Electric Utility Director Client Project Manager City of Roseville Onterris Air Quality Services, LLC
5120 Phillip Road 2825 Verne Roberts Circle
Roseville, California 95747 Antioch, CA 94509
T: (916) 774-5615 T:(503) 396-2550
E: [email protected] E:[email protected]
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© 2026 Onterris, Inc. Onterris.com i
July 20, 2026
Chris Porter
Assistant Electric Utility Director
City of Roseville
5120 Phillip Road
Roseville, California 95747
(916) 746-1656
Subject: 2026 Compliance Emission Tests and RATA- RSEC (RPP2), Units 3 & 4 Acrolein Emissions – RSEC Unit 3 or Unit 4,
Onterris Document No. W005AS-055015-PQ-3460
Dear Chris Porter:

Onterris Air Quality Services, LLC (Onterris) is pleased to provide City of Roseville with our proposal for 2026 Compliance and RATA. Onterris is a global team of environmental specialists that helps clients address complex environmental challenges with rigor, insight, and practical execution.

We understand that environmental pressures are interconnected and that responsible solutions must balance compliance, resilience, and progress.

This proposal outlines the capabilities and experience of our team, along with our approach to the 2026 Compliance and RATA Source Test. It also includes a work plan and detailed cost estimate for the services described in the request for proposal. We appreciate the opportunity to support City of Roseville on this project. If you have any questions or would like to discuss any aspect of this proposal, please contact me at (503) 396-2550 or by email at [email protected].

Yours truly,
Onterris, Inc.

Ryan Radonski
Client Project Manager
Attachments DISCLAIMER
This proposal was prepared for City of Roseville (the Client) for the sole purpose of evaluating the qualifications of Onterris Air Quality Services, LLC, together with its affiliates (Onterris), to provide the services described therein. The proposal and all information attached and contained herein, including without limitation, any design concepts, specifications, and technical data provided by Onterris, are proprietary and confidential to Onterris, are not transferable and should not be used, duplicated, distributed, reproduced, or disclosed in whole or in part for any other purpose without the specific prior written authorization of Onterris. Any unauthorized use shall be at user’s sole risk. Onterris has exercised a customary level of skill, care, and diligence in using information received from the Client and/or third parties in the preparation of this proposal, however, assumes no responsibility or liability for the consequences of any error or omission contained in such information.

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Contents
Summary of Test Program..................................................................................................................................... 1 Why Choose Onterris?........................................................................................................................................... 4 Scope of Work......................................................................................................................................................... 5 Task 1: Safety, Planning & Protocol .................................................................................................... 5 Task 2: Test Preparation and Mobilization/Travel/Set-Up/Demobilization....................................... 6 Task 3: On-Site Testing ........................................................................................................................ 6 Task 4: Laboratory Analysis ................................................................................................................. 7 Task 5: Standard Reporting (Deliverable)........................................................................................... 7 Plant Requirements................................................................................................................................................. 9 Lump Sum Quotation ........................................................................................................................................... 11 Source Testing Terms and Conditions ............................................................................................................... 13 Terms and Conditions........................................................................................................................................... 15  Figures
Figure 1 Test Program Process Flow Chart ......................................................................................5  Tables
Table 1 Proposed Emission Test Program- Annual Compliance - RATA ...................................... 2 Table 2 Proposed Emission Test Program- Aldehydes requested by PCAPCD .......................... 3 Table 3 Proposed Test Schedule......................................................................................................7 Table 4 Cost Breakdown- Annual Compliance, RATA, and Aldehydes.......................................11 Table 5 Purchase Order Contingency Amount .............................................................................11 Table 6 Potential Standby and Delay Charges ..............................................................................12 Table 7 Cancellation / Postponement Fee .....................................................................................12 Appendices
Appendix A Qualifications & Experience ..............................................................................................16 Appendix B Standard Terms & Conditions ...........................................................................................18 Appendix C Fee Schedule for Source Testing......................................................................................31 Appendix D Authorization to Proceed ...................................................................................................33 Appendix E Electronic Funds Transfer Information..............................................................................35 Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1087 of 3079 © 2026 Onterris, Inc. Onterris.com 1
Summary of Test Program
The purpose of the test program is to perform the annual compliance source emission test and CEMS RATA on two natural gas fired, General Electric, Model TM2500-G4 turbines at the Roseville Sunset Energy Center (RSEC) facility at 2155 Nichols Drive in Roseville, CA. The tests will be conducted to determine compliance with the emission limits/source testing requirements of the Placer County Air Pollution Control District (PCAPCD) Permit Nos. AC-CRPP-25A and AC-CRPP25B. The test program will be performed on these combustion turbine generator (CTG) units in accordance with the scope presented in Table 1.

During the same mobilization, tests will be conducted to determine emissions of Acrolein (along with Formaldehyde and Acetaldehyde) from one of the CTG Units at RSEC. The results will be provided in a separate report along with similar test results from one of the Units at Roseville Energy Park. The objective is to provide Acrolein emissions data requested by the PCAPCD. The tests will be performed during the compliance/RATA tests on one of the CTG units as shown in Table 2.

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Table 1 Proposed Emission Test Program- Annual Compliance - RATA Proposed
Test
Date(s)
Unit ID /
Source
Name
Activity /
Parameters
Test
Methods Reporting Units No. of Runs
Duration
(Minutes)
Day 1
8/17/2026
Mobilization,
site safety
-- -- -- --
Days 2 & 3
8/18-19/
2026
RSEC
Turbine
Units 3 & 4
Traverse Points EPA M1 -- -- --
Volumetric
Flow Rate
EPA M2 dscfm
3 120
O₂, CO₂(2) EPA M3A % volume dry
Water Vapor
(H₂O)
EPA M4 % volume
Particulate
Matter as
PM10
EPA
M5/202
gr/dscf
gr/dscf @ 12% CO2
lb/hr, lb/MMBtu
Ammonia (NH₃) BAAQMD
MST-1B
ppmvd @ 15% O2
30 NH3 Correction
Factor
From test
results
Calculated Unitless
factor
VOC (as CH4) EPA M18
(TO-12)
ppmvd
lb/hr, lb/MMBtu
O₂ EPA M3A % volume dry
30(1)
NOX EPA M7E ppmvd @ 15% O2
lb/hr, lb/MMBtu
CO EPA M10 ppmvd @ 15% O2
lb/hr, lb/MMBtu
SOX as SO2 From Fuel
Sulfur
lb/hr, lb/MMBtu calculated
Volumetric
Flow Rate
EPA M19
and fuel
heat input
dscfm calculated

CEMS RATA
NOX, O2, CO
EPA
PS 2, 3, 4A
% Relative
Accuracy
9 to 12
total
21+
Days 2 & 3
8/18-19/
2026
Fuel
analysisPipeline
Natural Gas
Fuel
Composition
ASTM
D1945
% volume
1 per
Turbine(3) Grab
Fuel Factor, Fd
Heat Value,
HHV
ASTM
D3588
dscf/MMBtu
@ 0% O2
Btu/scf
Sulfur
Compounds
ASTM
D 5504
ppbv
gr/100 scf
(1) 30-minute compliance test runs will also be used as first 3 RATA test runs. (2) O2/CO2 data will be used with process data (Fuel flow) in M19 calculations for volumetric flow rate. O2/CO2 data for RATA will be used for molecular weight determination for the PM test runs. (3) One fuel sample daily and used for Fd, HHV, Sulfur for both compliance and RATA calculations.

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Table 2 Proposed Emission Test Program- Aldehydes requested by PCAPCD Proposed
Test Date(s)
Unit ID /
Source
Name
Activity /
Parameters
Test
Methods Reporting Units No. of Runs
Duration
(Minutes)
Day 2 or 3
8/18 or 8/19/
2026
RSEC
Turbine
Unit 3 or 4
O₂, CO2 (1) EPA M3A % volume dry
3 Acrolein and 60
aldehydes(2)
CARB 430
modified
ppb volume dry
lb/hr
Volumetric
Flow Rate
EPA M19 dscfm calculated
(1) O2/CO2 data will be used in M19 calculations for volumetric flow rate. (2) Aldehyde testing will include measurement of Acrolein as well as Formaldehyde and Acetaldehyde, and will be conducted during the other test runs at full load.

Note: Aldehydes results will be included in a separate report (i.e. not in the compliance/RATA report). .

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Why Choose Onterris?
Consistent, Predictable Delivery of Services
We adopt a quality management system that has been accredited to ASTM Standard D-7036 (Standard Practice for Competence of Air Emission Testing Bodies). Rest assured, you’re being supported by a firm that operates to approved rules and guidelines to ensure accurate and dependable results are provided, each time.

Thought Leadership
Our project managers are certified under the qualified source testing individual (QSTI) program instituted by the Source Evaluation Society (SES). We apply source testing methods, fundamental engineering, and chemistry principles in a manner consistent with best practices. Our thought leaders and in-house subject matter experts stay abreast of the latest methods.

Ethical, Professional Conduct
We promote the development of concepts, standards, and techniques, and we encourage professional development and knowledge seeking to ensure our work is completed to the highest ethical and professional standards.

Exceptional Quality Management and Assurance
Onterris has completed multiple functional assessments for ASTM D7036- 04 which were conducted by The American Association for Laboratory Accreditation (A2LA). A2LA granted accreditation for the Onterris quality management system in February 2016. Testing is overseen and supervised onsite by at least one (1) Qualified Individual, as defined in 40 CFR 72.2.

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Scope of Work
The scope of work has been designed based on our review and understanding of the EPA and PCAPCD rules and regulations. Tables 2-1 and 2-2 summarize the proposed testing which will adhere to promulgated EPA reference source test and/or other agency test methods, as well as our internal Onterris Quality Manual.

As illustrated in the process chart below, the test program is divided into the following five tasks:
the development and submittal of the source test protocol for agency approval, equipment/personnel preparation and mobilization, performance of the field tests, laboratory responsibilities, and the completion and submittal of the test report.

As illustrated in the process chart below, the test program is divided into the following five tasks:

1. Development and submittal of the source test protocol for agency approval

2. Equipment/personnel preparation and mobilization

3. Performance of the field tests

4. Laboratory responsibilities

5. Completion and submittal of the test report
Lab 3 4 AnalysisOn-Site
Testing
Safety,
Planning &
Protocol
1 2 Test Prep &
Mobilization 5 Reporting
Figure 1 Test Program Process Flow Chart
Task 1: Safety, Planning & Protocol
Site-Specific Training
Site specific safety orientation and training will commence upon the first day of arrival and every day thereafter on-site, as needed. Relevant and appropriate training that can be conducted remotely, prior to commencing field testing, will be completed prior to mobilization to the job site.

Development of Compliance Source Test Protocol
A formal compliance source test protocol (STP) will be written for submittal to RSEC. Preparation and review of the STP will provide coordination and understanding among all concerned parties.

Organization of the project schedule and liaison with agency personnel are included in this task.

The STP will comply with all applicable permit requirements, including notification, submittal deadlines and specific STP elements. An electronic copy of the protocol will be submitted to RSEC for distribution to the various regulatory agencies and/or end users. It is understood that all protocol Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1092 of 3079 © 2026 Onterris, Inc. Onterris.com 6
drafts are to be reviewed by RSEC at least 35 days prior to mobilization.

Final versions of the STP will incorporate pertinent review comments from the draft STP and will be submitted immediately following receipt of all review comments. It is our understanding that RSEC requires a 30-day test notification to review all test protocols.

The final version of the STP will outline the test methods and procedures, sample run durations, sampling apparatus, process descriptions, sampling locations, the testing schedule, and any information the PCAPCD may need to approve the test program, where appropriate.

Task 2: Test Preparation and Mobilization/Travel/Set-Up/Demobilization Onterris personnel will prepare the necessary sampling equipment, coordinate with site personnel, and prepare for mobilization. A qualified Onterris test team will mobilize to the site, and conduct the testing as described in this proposal. Upon completion of testing, the test team will tear-down the equipment and demobilize from the site. The test team for this project will consist of the following team: 1 Client Project Manager(s), 1 Field Project Manager(s), 2 Technician(s).

Task 3: On-Site Testing
This task includes all set up and teardown, the emission testing, and equipment usage fees. The testing will include determination of stack concentrations and mass emissions rates according to the requirements of the permit. The test methods and procedures are listed in Tables 1 to 3. The tentative test schedule is presented on Table 3.

The tests on CTG #3 and CTG #4 will be performed sequentially during one mobilization to the site.

The testing will be scheduled for mutually agreeable dates following approval to proceed from facility personnel. The test schedule (and project pricing) is contingent upon Customer’s timely fulfillment of facility requirements, no postponement(s), or additional demobilization(s) or remobilization(s), no material changes to the listed test methods and procedures, and no material changes, disclosures or discoveries regarding test site conditions.

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Table 3 Proposed Test Schedule
Day Activity
-30 Test protocol submittal, PCAPCD notification
0 Clean glassware,
Pack equipment.
1 Onterris personnel mobilize to site, perform job site walk down, and attend site safety training.

Acquire permit, set up equipment on Unit 3.
2 Onterris personnel mobilize to site, acquire work permit.

Perform 3 Compliance runs and RATA, conduct 3 Aldehyde tests on Unit 3, move equipment to Unit 4.
3 Onterris personnel mobilize to site, acquire work permit.

Perform 3 Compliance runs and RATA on Unit 4.
4 Recover equipment, de-mobilize
~40 Draft report submittal
10 days after receipt of
draft comments Final report submittal
Note: Other schedules may be considered with appropriate adjustment to the Quotation.

Task 4: Laboratory Analysis
This task includes all laboratory analyses, sample custody and shipment, and lab report review.

Onterris personnel will collect and submit all samples associated with this project to a qualified laboratory and will ensure the analyses are provided within the sample hold time to meet the reporting schedule. All laboratory results will be made available to RSEC upon receipt of the laboratory data if requested.

Task 5: Standard Reporting (Deliverable)
An electronic version of the draft report will be submitted to RSEC for review within 40 days of the conclusion of the testing. The final version will be submitted to RSEC within 10 days of receipt of all draft report comments and no more than 60 days from completion of the testing. The final report will incorporate all pertinent review comments.

An electronic copy of the final report will be submitted to RSEC for distribution to the various regulatory agencies and/or end users. Final reports will include a summary of results, descriptions of test procedures used, a description of the sources and their operation, raw field data, equipment calibrations, and other quality assurance documentation in accordance with the agency’s reporting guidance and the Onterris Quality Manual.

Please note that additional bound copies of protocols or reports may be requested at any time subject to a $150 per copy charge.

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Optional Electronic Reporting Tool (ERT) Services
To align with EPA’s updated electronic reporting requirements, effective February 26, 2025, certain projects will require additional steps to maintain compliance. Onterris offers optional ERT services to ensure seamless adherence to the new regulations:
• Preparing and formatting data using EPA’s ERT or alternative formats as required • Submitting reports to CEDRI within the mandated 60-day post-test window • Ensuring data quality, accuracy, and completeness in line with EPA standards By integrating these services into your project, Onterris helps ensure full regulatory compliance, minimizing any potential risks associated with the new requirements.

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Plant Requirements
The scope and quantity of work in this program will require careful management and efficient coordination to complete the testing as proposed; therefore, it is important that RSEC ensures that the Onterris test team is provided:

1. If access to any sampling location requires the use of a Ladder Safety System or Climbing System (as defined by OSHA 29 CFR 1910.21–.29 and ANSI/ASSP Z359 standards), adequate notice will be required well in advance of mobilization. The facility shall be responsible for (a) informing the test team of the specific system and requirements, (b) providing a copy of the most recent inspection documentation, (c) providing the required equipment in proper working order or reimbursing the test team for the cost of procuring such equipment if necessary, and (d) providing site-specific orientation and training on the use of the installed system prior to climbing activities.

2. Clear access to the sampling site(s) as outlined in 40 CFR 60.8, including any permits required for entry, work, or safety. A safe work platform in the form of catwalks, temporary scaffolding, or man-lift is required. The facility will be responsible for renting a man-lift if necessary; however, Onterris can provide a man-lift at cost, plus 15%. Adequate notice will be required.

3. A suitable area for the mobile laboratory. It must be clear from all obstacles and debris prior to the arrival of the test team and be no more than 100 feet from the sampling location.

4. Adequate stack/duct sampling ports located to meet EPA Method 1 criteria. The ports shall be installed and cleaned prior to the arrival of the test team. The ports must be in a condition ready to accept standard sampling probes, and all port caps and/or flanges must be loosened.

5. 40 CFR 60.8 states “The owner or operator of an affected facility shall provide, or cause to be provided, performance testing facilities as follows: (4) Utilities for sampling and testing equipment.” Onterris requires the Client to provide adequate electrical supply and connections for operation of the mobile laboratory and test equipment at each sample location.

6. Onterris mobile laboratories come in several configurations and may accept 30-Amp, 480V three-phase, 480V single-phase, 240V, or multiple 120V 15-amp power input. In 480V and 240V applications, Onterris will provide a 100’ power cable and it is the Client’s responsibility to provide a welding outlet or direct connection point within 100 feet of the mobile lab, the proper male adapter for the plan female receptacle, and a qualified electrical worker as defined in 29 CFR 1910.301 to make the electrical connection. In no case will Onterris personnel connect or disconnect a direct “hard wire” power connection.

7. A minimum of two (and possible more, depending on the scope of work) uninterrupted and dedicated 120V and 15-amp electrical outlets are required within 100 feet of each actual sample location. Note that electrical outlets with insufficient power (less than 100V or more than 125V under load) may adversely affect electronic analyzer performance and are unacceptable. The Client must work directly with the Project Manager during the test planning phase to determine the project specific needs so they can be addressed in the Site Safety Plan and Premobilization Checklist to avoid injury, damage, or project delays.

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8. Operation of the plant at the required test conditions according to the agreed-upon testing schedule. Facility staff will record and provide all unit and/or operational data needed for the proper documentation of process conditions. Calibrated fuel meters are necessary to perform EPA Method 19 calculations.

9. A plant radio for communication with the plant operators for emergencies or process changes and for synchronization of test start/stop times.

10. All plant emergency and evacuation procedures and applicable site contact numbers. Full access to the facility’s Safety Data Sheets (SDS), plus site-specific safety equipment, are also required. Additional safety equipment required by the client or plant exceeding that required by Onterris company policy (safety glasses, hard hats, work boots, gloves, and Nomex work suits) will be billed additionally at cost plus 10%.

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Lump Sum Quotation
The lump sum quotation represents the amount to be invoiced for the proposed testing as described in this document. The costs are detailed below in Table 4 and include all labor, equipment, parts, calibration gases, shipping, per diem, transportation costs, and other miscellaneous items required to successfully conduct the emission tests. The quotation has been prepared assuming that unit operations would allow us to complete all the proposed testing in a single week; other schedules may require appropriate adjustment to the quotation.

Effective March 16, 2026, EPA requires ERT submittals for 40 CFR 60 Subpart KKKK, or 40 CFR 60 Subpart KKKKa. Please see Task 5 for more information. ERT services are presented as an option in Table 4.

Table 4 Cost Breakdown- Annual Compliance, RATA, and Aldehydes Category Cost (USD)
Safety $685.00
Planning & Protocol $4,224.00
Test Preparation $3,264.00
Mobilization/Travel/Set Up/Demobilization $15,895.55
On-Site Testing $26,088.28
Laboratory Analysis $12,903.29
Standard Reporting $9,710.00
Combined Compliance, RATA, and Aldehydes
Informational Test Programs $72,770.12
Optional EPA ERT Services $5,340.00
Combined Compliance, RATA, and Aldehydes
Informational Test Programs with optional ERT $78,110.12 An optional purchase order contingency amount of 10% of the project total has been suggested in Table 5 below. Contingency fees may be used for potential out-of-scope charges or unforeseen expenses that may arise during the project. This contingency is intended to provide flexibility and ensure that the project remains on track without requiring a formal change order for minor adjustments or unforeseen circumstances. The contingency amount will be invoiced in a Time and Materials (T&M) manner, only with the client's prior approval and will be used solely for projectrelated costs that fall outside the defined scope of work described in this proposal. Any unused portion of the contingency amount will not be invoiced upon completion of the project.

Table 5 Purchase Order Contingency Amount
Contingency Amount Cost (USD)
Optional Contingency Amount $7,811.01 (10% of Project Total) Total Suggested Purchase Order Amountincluding Contingency amount $85,921.13 (Project Total + Contingency) Doc ID: b84b46a124eb39f78806800e3163bf4f23f8d3d6 Page 1098 of 3079 © 2026 Onterris, Inc. Onterris.com 12
Should changes in scope become necessary, through no fault of Onterris, (e.g., remobilization additional demobilization/remobilization, out of scope work, standby time, untimely and/or incomplete compliance with facility requirements, agency and/or customer changes to scope, etc.), the lump sum quotation will be adjusted according to the standard fee schedule for source testing attached, plus all applicable lab fees, equipment, and direct costs and expenses. Note that overtime rates shall be invoiced when applicable. It is understood that changes in scope will require written customer authorization prior to commencement. Common standby and delay charges are summarized in Table 6 below.

Table 6 Potential Standby and Delay Charges
Standby Fees Cost (USD)
Hourly $892.00
Daily $13,248.00
If the customer postpones or reschedules a test, all direct costs and expenses incurred for the preparation and travel (if any) will be invoiced, in addition to any subsequent costs and expenses that must be repeated prior to the actual test. If a postponement or rescheduling is made less than two weeks prior to a scheduled mobilization date, Onterris reserves the right to charge the customer an additional fee of 10% of the estimated project price. If a scheduled test(s) is postponed or otherwise rescheduled less than a week before the scheduled mobilization date, Onterris reserves the right to charge the customer an additional fee of 25% of the estimated project price. If a scheduled test(s) is postponed or otherwise rescheduled less than 12 business hours (1.5 nonweekend, holiday days) before the scheduled mobilization date, Onterris reserves the right to charge the customer an additional fee of 50% of the estimated project price. The cancellation and postponement fee schedule for this project is presented in Table 7 below.

Table 7 Cancellation / Postponement Fee
Postponement Fees Cost (USD)
Less than two weeks (14 days) prior to a scheduled
mobilization date $7,811.01 (10% of Project Total)
Less than one week (7 days) prior to a scheduled
mobilization date $19,527.53 (25% of Project Total)
Progress invoices will be issued incrementally in the form of two (2) invoices, which may include:
(1) the first invoice is issued after completion of the field work and includes project management, preparation, equipment fees and specialized rentals, mobilization, performance of the fieldwork, and the analytical tasks, and (2) the second invoice includes the reporting and ERT (if applicable) and is issued upon delivery of a draft report and/or final report. Time and materials (T&M) and optional testing may be invoiced separately from other services and/or deliverables.

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Source Testing Terms and Conditions
The following terms and conditions for source testing shall apply, in addition to the Standard Terms & Conditions that apply to all services:
• Process Information: The customer shall timely provide complete and accurate process information in a manner acceptable to the regulatory agency and Onterris and in sufficient detail to allow Onterris to timely perform the necessary test calculations and timely complete the pertinent regulatory agency forms.
• Safety Training: Time spent for facility-required safety orientation or training longer than 30 minutes in duration will accrue additional charges at the then-current per-person, per-hour standby rate of Onterris, plus expenses.
• Drug Testing: Drug testing or physical examinations required by the customer and/or facility which exceed internal policies and procedures of Onterris will be invoiced at the then-current per-person, per-hour standby rate, plus the applicable cost(s) for the drug test or examination. • Postponement/Rescheduling: If the customer postpones or reschedules a test, all direct costs and expenses incurred for the preparation and travel (if any) will be invoiced, in addition to any subsequent costs and expenses that must be repeated prior to the actual test. If a postponement or rescheduling is made less than two weeks prior to a scheduled test date, Onterris reserves the right to charge the customer an additional fee of 10% of the estimated project price. If a scheduled test(s) is postponed or otherwise rescheduled less than a week before the scheduled test date, Onterris reserves the right to charge the customer an additional fee of 25% of the estimated project price. If a scheduled test(s) is postponed or otherwise rescheduled less than 12 business hours (1.5 non-weekend, holiday days) before the scheduled mobilization date, Onterris reserves the right to charge the customer an additional fee of 50% of the estimated project price.
• Standby Fees: If the test team arrives on site and cannot test due to causes beyond the control of Onterris (i.e., customer's process or equipment delays, non-compliant facility conditions, inclement weather, etc.); standby fees will be charged at the normal Onterris labor rates. • Cancellation: If the customer cancels testing after a purchase order is issued or a test scheduled, Onterris will charge a cancellation fee plus all direct costs and expenses incurred in connection with such cancellation. The cancellation fee will follow the same schedule set forth in Postponement above.
• Audit Samples: Onterris shall not be responsible or held liable for an unsuccessful test resulting from a failed audit sample analysis conducted by a third-party subcontracted laboratory, except to the extent, if any, that an unsuccessful test result is directly attributable to negligence by Onterris. The total liability of Onterris under such circumstances shall be limited to the actual cost of the audit sample analysis and shall not extend to cost of procurement of the audit samples or any costs associated with re-testing, whether such re-testing is required by any regulatory agency or official, nor any penalty(ies) or assessments of any kind in connection with any unsuccessful test result(s), except to the extent, if any, that an unsuccessful test result is directly attributable to Onterris negligence.

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• Inclement Weather: Inclement weather is defined as lightning, thunderstorms, strong winds, icing, or other atmospheric conditions that may endanger or cause damage to Onterris personnel and/or equipment or otherwise adversely affect the test results. The decision to conduct or postpone sampling operations will be at the discretion of the Onterris test team leader. Should weather conditions preclude safe testing during the scheduled hours and days, the customer will be invoiced at the per-person, per-hour standby rate, plus expenses. • DOT Driving Requirements: All source sampling companies are subject to, and must comply with, local and Federal Department of Transportation (DOT) regulations. Such regulations typically include specific ‘hours of service’ provisions with which our employees/drivers must comply. Onterris generally does not quote projects to exceed the on-duty time; however, if applicable 14-hour and/or 60-hour and/or other applicable rules are exceeded due to out-ofscope work or delays, driving DOT vehicles will not be permitted. In such case, an extra night stay-over may be required. The customer will then be invoiced at the per-person, per-day standby rate, plus expenses.
• Non-Liability for Client Facility and Testing Conditions: Onterris shall not be responsible for an unsuccessful test(s) due to failure, malfunction, or improper operation of the client's process and/or control equipment and/or a customer’s failure to provide timely and complete process information as required for Onterris analysis. The client is responsible for having the process and/or control equipment operating in a representative manner. To the extent that Onterris may propose recommended adjustments to equipment operation, any and all such action shall be at the customer’s sole discretion and risk.

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Terms and Conditions
Unless otherwise agreed by the parties in writing, any and all products and/or services provided by Onterris Air Quality Services, LLC are offered pursuant to the Standard Terms and Conditions attached to this Proposal.

Onterris is committed to the successful completion of this project on time and within the specified cost. If this proposal is acceptable to you in its present form, please submit a signed written authorization to proceed (form attached) or your purchase order information, so that we may secure the test date(s). No terms contained in a Customer purchase order may vary, alter or supersede any of the terms herein unless expressly agreed in a writing signed by both parties which expressly identifies the term(s) herein that are being modified.

Upon receipt of a signed authorization to proceed or a written purchase order with no new or different terms, we will commence the performance of the services described herein. This proposal and quotation expire in ninety (90) days. Acceptance after that period shall require the mutual agreement of the parties. Should you have any questions or comments regarding this proposal, please do not hesitate to call me at the number below.

Thank you again for this opportunity. Please contact our office at (925) 680-4300 if you have any questions.

Sincerely,
Ryan Radonski
Client Project Manager
Onterris
2825 Verne Roberts Circle
Antioch, CA 94509
[email protected]
(503) 396-2550
Erick Estrada
Hub District Manager
Onterris
2825 Verne Roberts Circle
Antioch, CA 94509
[email protected]
(909) 232-2774
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Appendix A Qualifications & Experience
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Qualifications and Project Experience
Onterris operates as a diversified environmental company that provides premier environmental testing services, including nationwide emission source testing, analytical laboratory services and regulatory affairs support and sustainability services. The figure below summarizes the services our Environmental Testing division offers.
 CEMS Certification and Auditing  Regulatory Compliance Testing  Diagnostic Performance Testing  FTIR Spectroscopy Services  Air Toxic Contaminants & HAPS Testing  Onsite Mercury Analysis  Combustion Engineering & Emissions Profiling  SCR & SNCR Optimization Expertise & Ammonia Injection Balancing
We are accustomed to saving our clients time and the real cost of operation wherever possible; managing schedule slippage, deadlines, out of scope work, etc. The proposed emission test services will provide many benefits to RSEC. The most important of these include:
• A team with unsurpassed experience. We’re committed to your present and future interests with offices located across the United States.
• Minimization of the hidden cost of your staff time. Our experience at similar facilities provides efficiency for the programs and stability in results regardless of location. • Confidence in the results. Our quality system has led to accreditation with ASTM D7036. QMS performance data is available upon request.
• A test team committed to safety. Onterris is a member of Ariba, ISNetworld and PICS; global resources connecting corporations with safe, reliable vendors. • Flexibility to handle changes in the schedule and provide services at multiple facilities simultaneously.

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Appendix C Fee Schedule for Source
Testing
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Fee Schedule for Source Testing
Effective April 22, 2026
Field/Support Personnel Fee Schedule
Title Standard Rate ($) Overtime / Holiday Rate ($) Standard Rate x 2 ($) Consultant $308.00 $462.00 $616.00
Client Project Manager $271.00 $406.50 $542.00
Field Project Manager $178.00 $267.00 $356.00
Senior Technician $152.00 $228.00 $304.00
Field Technician $131.00 $196.50 $262.00
Senior Office Worker $115.00 $172.50 $230.00
Office Worker $84.00 $126.00 $168.00
Overhead Direct Costs Fee Schedule
Item Unit Rate ($)
Per Diem $145/day
Mobile Lab Vehicle Mileage $1.50/mile
Other ODCs (i.e. hotels, rentals, purchases, vendors, supplies) Cost plus 15% Testing Equipment Fee Schedule
Item Daily Rate ($)
Mobile Lab (no CEMs) $434
Chase vehicle – (mileage charged separately at $1.00/mile) $120 Portable Sampling System $200
Data Acquisition System $100
Strip Chart Recorder $121
O2 Analyzer $151
CO2 Analyzer $151
CO Analyzer $203
NOX Analyzer $203
SO2 Analyzer $260
THC Analyzer $347
FTIR Analyzer (onsite) $867
Gas Chromatograph (onsite) $750
Heated Sampling Line $116
Non-Isokinetic Sampling System $203
Isokinetic Sampling System $231
VOST Meter Box $225
201A / OTM-027 Cyclone / Cascade $125
Impinger Set $100
Midget Impinger Assembly $150
Lung Sampler $100
Tedlar Bags (each) $53
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Appendix D Authorization to Proceed
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Authorization to Proceed
Date: _________________________
Onterris Air Quality Services, LLC
2825 Verne Roberts Circle
Antioch, CA 94509
This letter will serve as my authorization to allow my contractor, Onterris Air Quality Services, LLC to proceed with air emission measurement services as outlined in proposal number W005AS055015-PQ-3460 dated July 01, 2026 and pursuant to the terms and conditions attached to such proposal.

The undersigned agrees to the terms of this agreement on behalf of his or her organization and is authorized to do so by that organization. This form authorizes Onterris Air Quality Services, LLC to proceed with the professional services outlined in the proposal, even in the absence of a purchase order.

Signature Date
Name Title
PO Number
Please provide the following information to complete your project setup:

Bill to Address:

Invoice Submittal Email Address:

Accounts Payable Contact - Name & Email Address:

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Appendix E Electronic Funds Transfer
Information
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Electronic Funds Transfer Information
Dear Valued Customer,
It is our company preference that all payments are made via Automated Clearing House (ACH).

ACH Payments:

Account Name: Onterris, Inc.

Bank Name: Bank of America
Transit Routing Number (ABA): 121000358
Account Number: 325000474939
Remittance Advice Required: [email protected] Should payments still be sent via postal service, then please use the following address, as applicable:

East Coast Lockbox West Coast Lockbox
Onterris Onterris
PO Box 419584 PO Box 741137
Boston, MA 02241-9584 Los Angeles, CA 90074-1137
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& Progress
April 21, 2026
Subject: Notification of Company Name Change
We are pleased to inform you of an important update to our business. Effective April 17, 2026, our company name has changed from Montrose Air Quality Services, LLC (MAQS) to Onterris Air Quality Services, LLC. Please visit our new website at www.onterris.com for additional information.

This change reflects our continued commitment to serving you with the highest level of quality and professionalism. Furthermore, it enables us to align our various affiliate brands and to streamline our client relationships. Please note that this is a name change only — our ownership, tax identification number and address remain unchanged. All rights, obligations, contracts, and agreements previously executed under the MAQS name remain in full force and effect. No action is required on your part to maintain the validity or continuity of existing agreements.

To assist you in updating your vendor records, supporting documents and relevant information regarding this name change are available here:
• Name Change Certificate or Amendment Filing – official documentation confirming the legal name change can be found here
• Updated Form W-9 – reflecting our new company name and continuing tax identification number can be found here
• Remittance Information – our banking information remains unchanged, however, we request that you update your vendor records to reflect our updated company name • Updated Contact Information (emails only) – though our legacy email addresses will remain active for a transition period, our new email addresses will have the @onterris.com domain • Insurance Certificates – a standard certificate of insurance reflecting the new company name is available here. However, should you require an updated COI to reflect the new company name, please submit your request here
We kindly request that you update your internal systems and vendor contract records to reflect our new name. Though we will be able to continue operating under our legacy name for a transitionary period, all future invoices, payments, and correspondence should reference Onterris.

If you have any questions, required forms or amending agreements your organization needs us to complete – we are happy to provide these promptly. Please submit any such requests here for routing to the appropriate internal team members.

We appreciate your prompt attention to this update and look forward to continuing our work together under our new name.

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b84b46a124eb39f78806800e3163bf4f23f8d3d6

MM / DD / YYYY
Signed
09 / 14 / 2026
23:28:59 UTC
Sent for signature to shawn nelezen
([email protected]) from [email protected] IP: 73.93.5.253
09 / 15 / 2026
13:33:32 UTC
Viewed by shawn nelezen ([email protected])
IP: 50.247.232.25
09 / 15 / 2026
13:58:08 UTC
Signed by shawn nelezen ([email protected])
IP: 50.247.232.25
09 / 15 / 2026 The document has been completed.
13:58:08 UTC