assign, transfer, subcontract, or otherwise substitute its interest in the agreement or any of its obligations herein without the written consent of the City. The Agreement may be modified only by a written amendment signed by the parties.
10.29 Bankruptcy
Upon filing for any bankruptcy or insolvency proceeding whether voluntary or involuntary, or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the Consultant must notify the City immediately. Upon learning the actions herein identified, the City reserves the right, at its sole discretion, to cancel the contract.
10.30 Debarment
Consultant certifies that Consultant, its employees, directors, officers, agents, subcontractors, vendors, consultants, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.
11.0 ATTACHMENTS
Index of Attachments Included in this RFP Document Below:
Attachment A: Proposer’s Certificate
Attachment B: Levine Act Disclosure Statement
Attachment C: Sample Contract
Attachment D: Non-collusion Declaration
Attachment E: Proposal Seal
Attachments to be Provided by Vendor:
Attachment F: California Secretary of State Registration Attachment G: Gantt Chart
External Attachment Documents Available on PublicPurchase.com:
Attachment H – GISDatasets.xlsx
Attachment I – GISDatasetDescriptions.xlsx
Attachment J – GISDomains.xlsx
Attachment K – GISDomainDescriptions.xlsx
Attachment L – GISDomainCodedValues.xlsx
Attachment M – Facilities Request MXD Template.pdf
Attachment N – ModelBuilder FindSvcLocAddress.pdf
Attachment O – Geospatial Plan Inventory.xlsx
Attachment A
PROPOSER’S CERTIFICATION
I hereby propose to furnish the goods or services specified in the Request for Proposals (“RFP”). I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Roseville (“City”) adequate time to evaluate the qualifications submitted.
I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The information contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further certify that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing and able to perform if awarded the contract.
I further certify that this proposal is made without prior understanding, agreement, connection, discussion, or conspiracy with any other person, firm or corporation submitting a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal action; that no officer, employee or agent of the City or any other proposer is financially interested in said proposal; that no undue influence or pressure was used against or in concert with any officer, employee or agent of the City in connection with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.
_________________________________________________
NAME OF BUSINESS
_________________________________________________
SIGNATURE
_________________________________________________
NAME & TITLE, TYPED OR PRINTED
_________________________________________________
MAILING ADDRESS
_________________________________________________
TELEPHONE NUMBER
_________________________________________________
EMAIL
Type of Organization:
____ Sole Proprietorship ____ Corporation ____ State of Incorporation ________ Partnership ____Limited Liability Company
Attachment B
LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any “Officer” (elected or appointed officer, any alternate thereto, and any candidate for elective office) from participating in any consideration or action related to a proceeding if they receive political contribution(s) from a party, or its agent(s), totaling more than $250 within the previous twelve (12) months, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”). For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.
City Officers are listed at the following sites:
• The Members of City Council - https://www.roseville.ca.us/government/city_council/meet_council • Boards & Commission Members - https://www.roseville.ca.us/government/boards_commissions Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.
1. Have you or your entity, or any agent on behalf of youor your entity, made any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months preceding the date of the submission of your license, permit, or contract, or the anticipated date of any City Council, Board, or Commission consideration or action related to this license, permit, or contract? YES _____ NO _____
If yes, please identify the City Officer(s):________________________________________________________________________________
2. Do you or your entity, or any agent on behalf of you or your entity, anticipate orplan to make any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months following any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES _____ NO _____
If yes, please identify the City Officer(s):_______________________________________________________________________________ Answering yes to either of the two questions above does not preclude the City of Roseville from considering and/or taking action on a license, permit, or contract. It does, however, potentially preclude the identified City Officers from participating in consideration of and in taking any actions related to the license, permit, or contract. Please accurately complete and sign this form, under the penalty of perjury:
____________ ___________________________________________ _______________________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________
(Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered. If this form has not previously been submitted in connection with a contracting, licensing, entitlement or permitting process, please provide the completed form to the Office of the City Clerk for appropriate departmental routing, at: City Clerk, 311 Vernon St., Roseville, CA 95678, [email protected]
LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) Term Definition Law
Covered
"proceedings"
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that does not solely involve purely ministerial decisions and is:
(1) Applied for by the party;
(2) Formally or informally requested by the party; or
(3) A contract between the agency and the party or a
franchisee granted by the agency to the party, other than a contract that is competitively bid, a labor contract, or a personal employment contract.
FPPC Reg 18438.2(a)
Party
Any person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use.
Gov. Code 84308(a)(1)
Participant
Any person who is not a party but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and who has a financial interest in the decision. A person actively supports or opposes a particular decision in a proceeding if that person lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency.
Gov. Code 84308(a)(2)
FPPC Reg 18438.4
Agent
A person who represents a party or participant for
compensation and appears before or otherwise communicates with the governmental agency for the purpose of influencing the pending proceeding. See FPPC Reg 18438.3 for exceptions for certain consultants.
FPPC Reg 18438.3
Competitively Bid
A contract required by law to be awarded to the lowest
responsible bidder with a responsive bid, or, if the successful bidder refuses or fails to execute the contract, to the next lowest bidder with a responsive bid.
FPPC Reg 18438.2(a)(3)(A)
Labor Contract
A contract or agreement reached through collective bargaining or with a representative group regarding the salary, benefits, or terms and conditions under an employment or retirement
policy for employees or retirees, including a project labor agreement entered under Public Contract Code Section 2500.
FPPC Reg 18438.2(a)(3)(B)
Personal Employment
Contract
A contract for employment, including the terms and conditions of employment, between the agency and an agency employee.
A contract with an independent contractor is NOT a personal employment contract.
FPPC Reg 18438.2(a)(3)(C)-
(D)
A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent.
A party, or agent to a party, to a proceeding involving a license, permit, or other entitlement for use pending before any agency or a participant, or agent to a participant, in the proceeding shall not make a contribution of more than two hundred fifty dollars ($250) to any officer of that agency during the proceeding and for 12 months following the date a final decision is rendered by the agency in the proceeding.
(Gov. Code, § 84308, emphasis added.)
Attachment C
SAMPLE CONTRACT
Please download separate Attachment C from publicpurchase.com.
Attachment D
NONCOLLUSION DECLARATION TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the _________________ of ______________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________________ [date], at _____________________ [city], ________________ [state].
____________________________________
(Signature of Declarant)
Attachment E
Department: Roseville Electric Utility
Date: 2/11/2026
RFP No. 07-104
for
GIS ESRI Utility Network Data Migration
Evaluation
Criteria
"A"
Evaluation
Criteria
"B"
Evaluation
Criteria
"C"
Evaluation
Criteria
"D" Total
Ranking Company Name Score Score Score Score Score
3 1898 & Co 25 30.25 16 5 76.258 Epoch Solutions Group LLC 17 23.25 12 5 57.25 11 Geoscope Analytics & ALKAN TecNEA 10.5 13.5 8 4 36
1 HDR Inc 25.25 33 17.5 7 82.754 RAMTeCH Corp 23.75 30 18.25 3 756 RINA 18 26.25 13 6 63.252 RMSI Private Limited 23.5 34.75 17.75 5 815 SSP Innovations, LLC 26.25 26 15.75 4 729 Stell Environmental Enterprises, Inc 10.5 16.25 10.5 10 47.25 10 West Advanced Technologies, Inc 10.25 13.25 9.5 8 41 7 Woolpert, Inc 17.25 21.5 13.25 7 59
Max 30 Points Max 40 Points Max 20 Points Max 10 points Sections 6.3-6.5 Section 6.6 Section 6.7 Section 6.8
311 Vernon Street
Roseville, CA 95678
NOTICE OF INTENT TO AWARD
To: All proposers concerning RFP 07-104 GIS ESRI Utility Network Data Migration.
From: Roseville Electric Utility, Senior Electric Business Analyst, Steve Hancock Subject: Notice of Intent to Award
For RFP 07-104, pending City Council approval, the City recommends awarding a contract to 1898 & Co., a part of Burns & McDonnell Western Enterprises Inc.
To inquire about the recommended award, please write to Roseville Electric Utility, Senior Electric Business Analyst, Steve Hancock at [email protected].
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.17
File #: 0203-07
Item ID: 2026-814
Title: Advanced Metering Infrastructure - Sole Source Purchase Order & Budget Adjustment Contact: Tom Pontes 916-774-5550 [email protected]
SUMMARY
Staff recommends approval of a sole source purchase order with Itron, Inc., in the amount of $1,214,701.86, and a budget adjustment of $615,000 to provide the remaining funding needed for the purchase of electric meters and associated equipment. Itron was selected through a competitive process in 2016, and continued use of Itron equipment is necessary to maintain compatibility and standardization with the electric utility’s existing Advanced Metering Infrastructure system. The purchase includes 2,414 electric meters and 50 Cisco Catalyst IR8140H routers, along with associated managed services and hardware maintenance. The routers will replace the electric utility’s existing Connected Grid Routers, for which support expires in December 2027. Funding is available in the Electric Department’s FY2026-27 budget in the Electric Fund.
RECOMMENDATION
Staff recommends that the City Council approve a sole source purchase order with Itron, Inc. in the amount of $1,214,701.86 for the purchase of Advanced Metering Infrastructure meters, network equipment, managed services, and hardware maintenance for Roseville Electric Utility, and adopt an ordinance to approve a budget adjustment of $615,000 in the Electric Fund to provide the remaining funding needed for the purchase.
BACKGROUND
Roseville Electric Utility initiated procurement for its Advanced Metering Infrastructure project through a competitive Request for Proposals process in 2016. The multi-year project upgraded more than 120,000 meters to a two-way communication system that supports remote meter reading and improved outage response. Continued purchases from Itron, Inc. maintain compatibility with the existing AMI network and standardize metering equipment used for new installations and ongoing system needs. The current purchase includes 2,414 Itron electric meters and 50 Cisco Catalyst IR8140H routers to replace the Utility’s existing Connected Grid Routers. The existing routers aggregate and transmit meter data across the AMI network, but support for them expires in December 2027. Purchasing the replacement routers now allows the Utility to begin the transition before support expires and reduces the operational risk associated with unsupported communications equipment. The purchase also includes the network management services and hardware maintenance needed to support the router infrastructure.
FISCAL IMPACT
The total cost of the purchase is $1,214,701.86. Funding is available in the Electric Department’s FY2026- 27 budget in the Electric Fund. A budget adjustment of $615,000 is required to appropriate the additional funding needed for the purchase.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or are otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.
Approval of a purchase order and budget adjustment meets the above criteria and is not subject to CEQA.
No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
4. Invest in well-planned infrastructure and growth
6. Deliver exceptional City services
Respectfully Submitted,
Tom Pontes, Assistant Electric Utility Director
Daniel Beans, Electric Utility Director
ATTACHMENTS:
1. Ordinance 7113
2. Itron Pricing
REVIEWERS:
Tom Pontes, Electric Department - All Created/Initiated - 9/17/2026 Tom Pontes, Electric Department - All Approved - 9/17/2026 Shawn Matchim, Electric Department - All Approved - 9/18/2026 Daniel Beans, Electric Department - All Approved - 9/18/2026 Kelly Aye, City Attorney Department Approved - 9/22/2026 Katrina Six, City Clerk Department Approved - 9/24/2026 Ryan DeVore, City Clerk Department Approved - 9/25/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/28/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/28/2026 Dominick Casey, City Clerk Department Approved - 9/28/2026 Katrina Six, City Clerk Department Final Approval - 9/28/2026
ORDINANCE NO. 7113
ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2026-27
BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:
SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2026-27, is hereby amended as listed on the attached budget adjustment for the Advanced Metering Infrastructure project.
SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.
SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.
PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2026, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
REQUEST FOR BUDGET ADJUSTMENT
Updated 07/14/2026
Please complete the cells highlighted in yellow.
REQUESTER NAME & TITLE: FISCAL YEAR:
PREPARER NAME & TITLE: ORDINANCE: 7113
DEPARTMENT/DIVISION:
EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6001 6550 70015 615,000 Increase Capital Outlay- Equipment for Advanced Metering Infastructure
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 615,000
REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 615,000
FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project DESCRIPTION
6001 3601 00000 000000 (615,000) Decrease Electric Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (615,000)
Justification for Budget Adjustment:
The Electric Department is requesting a budget adjustment of $615,000 to fund the purchase of 50 Cisco Catalyst IR8140H routers needed to replace the Utility’s existing Connected Grid Routers (CGRs), which will no longer be supported after December 2027.
The purchase of the 50 routers is included in a sole source purchase agreement with Itron, Inc. for Advanced Metering Infrastructure (AMI) meters, network infrastructure, and continued software and hardware support. While the need to replace the CGRs was anticipated during the development of the FY2026-27 budget, the timing of the purchase had not been finalized. The $615,000 required for the router purchase was therefore not included in the adopted FY2026-27 budget.
Adequate resources are available in the Electric Fund (6001) to support the requested budget adjustment.
Tom Pontes, Assistant Electric Utility Director 2026-27 Jordan Mahallati, Associate Electric Analyst
Electric
Electric / Gas / Water
Information collection, analysis and application
2111 N. Molter Rd.
Liberty Lake, WA 99019
fax: 866-787-6910
www.itron.com
Item Category Description Qty Unit Price Extended Price Notes Electric Meters
Itron Meters
1 ERC018 OpenWay Riva CENTRON® Meter C2SRD Form 2S, CL200, 240V with remote disconnect
525 $143.47 $75,321.75
2 ERC014 OpenWay Riva CENTRON® Meter C2SR Form 2S CL320, 240V 150 $276.87 $41,530.50 3 ERC019 OpenWay Riva CENTRON® Meter CN2SRD Form 12S, CL200, 120V with remote disconnect
1,187 $182.54 $216,674.98
4 ERCP055 OpenWay Riva CENTRON® Polyphase Meter CP3SRA for HW4.1 Form 9S/36S, CL20, 120V-277V/120-480V, Demand Reset
327 $305.02 $99,741.54
5 ERCP058 OpenWay Riva CENTRON® Polyphase Meter CP3SRA for HW4.1 Form 16S(14S, 15S, 17S), CL200, 120V-277V/120-480V, Demand 225 $305.20 $68,670.00
Electric Meter Total $501,938.77
Network Infrastructure
Third Party Equipment
6 IR8140H-K9 Cisco Catalyst IR8140H Heavy Duty Series Router - Verizon 50 $11,415.81 $570,790.26 Network Infrastructure Total $570,790.26
Managed Services
Itron Software
7 3000-00759 IoT FND Annual Recurring for Managing IR8140H 53 $113.00 $5,989.00 Managed Services Total $5,989.00
Hardware Maintenance (3)
Third Party Hardware
8 CON-SNT-IR8140HK SNTC-8X5XNBD Cisco Catalyst IR8140H 53 $782.51 $41,472.98 Hardware Maintenance Total $41,472.98
Subtotal $1,120,191.01
Estimated Meter Freight $5,031.31
Estimated IR Freight $5,878.89
Estimated Taxes (7.75%) $83,600.65
Total $1,214,701.86
Notes and Assumptions
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Pricing is based on existing agreement.
Itron reserves the right to pass-through any cost increase associated with Third Party Equipment.
City of Roseville
Q-20159 v2
September 16, 2026
Pricing Summary for
Itron's payment terms are Net 30.
Duties and tariffs are not included. Prices are in US dollars. Prices are valid until November 30, 2026.
Router pricing includes a standard five (5) year warranty.
Maintenance Notes:
· Equipment will be added to an existing maintenance contract, if applicable. · Maintenance will be invoiced at the end of the warranty period. · Cisco equipment Maintenance will be invoiced upon unit shipment.
Freight and taxes are estimated above for budgetary purposes, and are subject to change. · F.O.B Origin Freight Collect - The customer is responsible for making shipping arrangements and will bear the cost of transporting equipment from the place of origin to the place of destination. At customer's request, Itron will make the shipping arrangements.
Confidential Page 1
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.18
File #: 0709-01
Item ID: 2026-701
Title: HOUSING AUTHORITY/CITY COUNCIL — Quarterly Status Update 2nd Quarter 2026 Contact: Suzi Cook-Turner 916-774-5414 [email protected]
SUMMARY
Staff recommends City Council, acting as the Roseville Housing Authority Board, receive a status report on the Housing Authority’s Housing Choice Voucher Program for the Second Quarter of 2026. This report is for informational purposes only and has no impact on the City's General Fund.
RECOMMENDATION
The City Council, acting as the Roseville Housing Authority Board, is not required to take any action on this item. This quarterly report is for informational purposes only.
BACKGROUND
Pursuant to the bylaws of the Roseville Housing Authority (RHA), the City Council, acting as the governing board for the Housing Authority, holds its quarterly meeting the first Wednesday of March, June, September, and December, or as soon as possible thereafter. Staff has prepared the following status report regarding lease-up activity for the Housing Choice Voucher (HCV) Program.
The HCV Program provides income-qualified households in Roseville and Rocklin with rental assistance using funding from the U.S. Department of Housing and Urban Development (HUD). This assistance is utilized at rental units that meet program specific housing standards, are owned by a willing property owner, and are within Roseville or Rocklin city limits. This rental assistance ensures that the household can afford to live in safe and decent housing. During the second quarter of 2026, RHA provided rental assistance to a total of 838 households. This included 685 vouchers in Roseville, 153 in Rocklin, and 8 in other jurisdictions.
RHA remains committed to increasing affordable housing opportunities in the Roseville/Rocklin area. The second quarter of 2026 was marked by strategic initiatives aimed at improving program integrity, operational efficiency, and staff engagement. RHA continued its commitment to serving families and maintaining compliance with HUD requirements, while also embracing new technologies and processes to enhance service delivery.
Key Initiatives & Accomplishments: In May, RHA launched a targeted effort to interview households reporting zero income. The purpose of these interviews was to educate participants on what may or may not be considered income, clarify reporting requirements, and ensure accurate subsidy calculations. This ongoing initiative has already resulted in the identification of unreported income, leading to Housing Assistance Payments (HAP) savings for RHA. Staff have demonstrated diligence and empathy in conducting these interviews, supporting families while upholding program standards.
New Software: RHA successfully transitioned to PHA-Web, a new housing management software, after
more than 20 years with a previous system. The change has resulted in an annual savings of approximately $10,000 in reduced licensing costs. While the transition posed challenges, staff quickly adapted to the new platform and its expanded capabilities. The customer support provided by PHA-Web has offered timely assistance and is a welcome improvement.
Program Performance & Compliance: RHA completed a review and adjustment of utility allowance schedules and payment standards to ensure affordability and accuracy. Management has worked closely with HUD’s Shortfall Prevention Team, actively engaging in the process of maintaining the program’s fiscal soundness. This collaborative effort is aimed at stabilizing finances and, ultimately, expanding the program to serve more families in the future. The agency’s commitment to fiscal responsibility and partnership with HUD underscores its dedication to both compliance and growth.
Roseville Housing Authority is authorized to provide rental assistance to 839 households through the Housing Choice Voucher (HCV) program. This allocation includes 570 regular vouchers and several specialized voucher types designed to meet the needs of vulnerable populations including:
• 31 Emergency Housing Vouchers (EHV): For individuals and families experiencing homelessness or at risk of homelessness.
• 75 Non-Elderly Disabled (NED) Vouchers: For households with a head of household or partner who is non-elderly and disabled.
• 43 Mainstream Vouchers: For non-elderly households with a disabled head of household or partner who are transitioning out of institutional or segregated settings, currently homeless, or at risk of homelessness.
• 100 HUD-VASH Vouchers: For veteran households referred by the Department of Veterans Affairs (VA), aiding with housing search, paperwork, and long-term housing stability. • 20 Foster Youth to Independence (FYI) Vouchers: For former foster youth ages 18–24 who are homeless or at risk of homelessness as they transition out of foster care. • Project-Based Vouchers: PBV units are included in RHA’s regular voucher count. Unlike tenantbased vouchers, which move with the family, PBV assistance is tied to the specific unit. Families leasing these units pay a portion of the rent based on their income, and RHA pays the remaining portion directly to the property owner in the form of a Housing Assistance Payment (HAP).
HUD requires housing authorities to maintain at least a 95% lease-up rate or utilize 95% of the annual budget authority to remain in compliance. Agencies achieving 98% or higher in either category may be designated as high performing. RHA continues to meet HUD’s high-performance standards, with 100% expenditure of its annual budget allocation in calendar year 2025. The attached table provides a monthly summary of RHA’s voucher programs for the second quarter of 2026. This snapshot highlights strong leasing in EHV and NED, near-full performance in HUD-VASH, and targeted work underway to improve FYI utilization. Due to the 2026 budget shortfall in regular HCV and Mainstream vouchers, we are unable to lease these vouchers to full capacity at this time.
Through effective management of specialized voucher programs, strong partnerships with developers, and expanded landlord participation, RHA continues to deliver high-quality housing assistance and remains a high-performing housing authority. These efforts directly support the City of Roseville and the Roseville Housing Authority’s goals of expanding affordable housing and addressing homelessness across the region.
FISCAL IMPACT
This Housing Authority Quarterly Status Report is informational only and does not create any additional cost to the City’s General Fund.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The Roseville Housing Authority Quarterly Report meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
3. Enhance economic vitality
Respectfully Submitted,
Suzi Cook-Turner, Housing Supervisor
Melissa Anguiano, Economic Development Director
ATTACHMENTS:
1. Vouchers 2nd Qtr 2026
REVIEWERS:
Suzi Cook-Turner, Economic Development Department - Housing Created/Initiated - 8/12/2026 Trisha Isom, Economic Development Department - Housing Approved - 8/13/2026 Melissa Anguiano, Economic Development Department Approved - 8/14/2026 Kelly Aye, City Attorney Department Approved - 9/3/2026 Katrina Six, City Clerk Department Approved - 9/8/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/9/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/9/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/9/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/9/2026 Katrina Six, City Clerk Department Final Approval - 9/10/2026
Roseville Housing Authority Voucher Lease-up Second Quarter 2026 Actual Leaseup of FYI 22-HUD FYI (20)
Actual Leaseup of
Mainstream
12-HUD
Mainstream
(43)
Jan-26 536 570 75 75 97 100 13 20 37 43 39 39
Feb-26 535 570 75 75 99 100 12 20 38 43 34 35
Mar-26 531 570 75 75 96 100 12 20 37 43 32 35
Apr-26 533 570 74 75 96 100 13 20 36 43 31 35
May-26 527 570 74 75 94 100 14 20 36 43 31 35
Jun-26 529 570 74 75 93 100 13 20 36 43 31 31
YTD Total 3191 3420 447 450 575 600 77 120 220 258 198 210 YED % Leased 93.3% 99.3% 95.8% 64.2% 85.3% 94.3%
Actual
Lease-up
of VASH
11-HUD
VASH (100)
Actual
Lease-up
of EHV
21-HUD
Emergency
Housing
Vouchers
(EHVs) (50)
2026
Actual
Lease-up
of Regular
10-HUD
Regular
(570)
Actual
Lease-up
of NonElderly
Disabled
5-HUD NonElderly
Disabled
(75)
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.19
File #: 0400-04-17-1 & 0709
Item ID: 2026-830
Title: Infill Parcel 86B Rocky Ridge Apartments — Affordable Rental Housing Agreement Contact: Suzanne Acrell 916-774-5469 [email protected]
SUMMARY
Staff recommends approval of an Affordable Rental Housing Agreement between the City of Roseville, Eco Green, and D&S Development, Inc. for the Rocky Ridge Apartments. This rental housing development is located at 1995 Rocky Ridge Drive within the Infill area. The agreement will support the City's General Plan in meeting the affordable housing goals. No General Fund resources will be used in the development of this project.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an Affordable Rental Housing Agreement between the City of Roseville, Eco Green, and D&S Development, Inc. for the Rocky Ridge Apartments, a rental housing project in the Infill area.
BACKGROUND
In May of 2025, the City approved a Design Review Permit for Rocky Ridge Apartments, an 18-unit multifamily residential project located at 1995 Rocky Ridge Drive within the City’s Infill area. The project includes a density bonus of six units and consists of two units affordable to very low-income households (the “Regulated Units”) and 16 non-regulated units, including one unit reserved for onsite property management. The conditions of approval require the Regulated Units to be developed and rented at rates affordable to very low-income households (50% Area Median Income).
The proposed Affordable Rental Housing Agreement will regulate and restrict the rents, occupancy, operation, and management of the Regulated Units for a period of 55 years. Approval of the agreement will establish the long-term affordability requirements for the Regulated Units and support the City's General Plan affordable housing goals as well as compliance with the State of California’s Regional Housing Needs Assessment requirements.
FISCAL IMPACT
No General Fund resources will be used for the implementation of the Affordable Rental Housing Agreement for the Rocky Ridge Apartments rental housing project.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The Rocky Ridge Apartments Affordable Rental Housing Agreement meets the above criteria and is not subject
to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
Respectfully Submitted,
Suzanne Acrell, Housing Analyst
Melissa Anguiano, Economic Development Director
ATTACHMENTS:
1. Resolution 26-356
2. Infill Parcel 86B ARHA
REVIEWERS:
Suzanne Acrell, Economic Development Department - Housing Created/Initiated - 9/16/2026 Trisha Isom, Economic Development Department - Housing Approved - 9/17/2026 Melissa Anguiano, Economic Development Department Approved - 9/17/2026 Kelly Aye, City Attorney Department Approved - 9/21/2026 Katrina Six, City Clerk Department Approved - 9/21/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/21/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/23/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/23/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/23/2026 Katrina Six, City Clerk Department Final Approval - 9/23/2026
RESOLUTION NO. 26-356
APPROVING AN AFFORDABLE RENTAL HOUSING AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE, ECO GREEN, AND D&S DEVELOPMENT, INC., AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT AND ALL RELATED
DOCUMENTS ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, an Affordable Rental Housing Agreement regarding Rocky Ridge Apartments, also known as Parcel 86B of the Infill Specific Plan, by and between the City of Roseville, Eco Green, and D&S Development, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it and all related documents on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
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NO FEE DOCUMENT
PER GOVT. C. §27383
RECORDING REQUESTED BY
AND WHEN RECORDED, MAIL TO:
City of Roseville
CITY Clerk
311 Vernon Street
Roseville, CA 95678
AFFORDABLE RENTAL HOUSING AGREEMENT
(Project: Rocky Ridge Apartments)
This Affordable Rental Housing Agreement (“AGREEMENT”) is made this _____ day of __________, 20__ (“Effective Date”), by and between the City of Roseville, a municipal corporation (“CITY”), and Eco Green, a California Limited Liability Company and D&S Development, Inc. (“OWNER/DEVELOPER”).
RECITALS
A. On August 18, 2021, CITY approved the updated Housing Element of the General Plan which applies ten percent (10%) affordability requirement to all new specific plan areas or properties for which zoning is amended to change residential density.
B. The OWNER/DEVELOPER is receiving the benefit of land entitlements either through the Specific Plan and Development Agreement process or by amendment of the zoning of the property to change residential density.
C. On May 8, 2025, CITY approved the Design Review Permit (DRP No.
PL23-0351), the “Project”. The conditions of approval of the Project require that two of the units in the Project be developed and rented at rental rates affordable to very lowincome households (the “Regulated Units”).
D. The conditions of approval of the Project require OWNER/DEVELOPER to enter into an affordable housing rental agreement to the satisfaction of City Attorney of CITY, implementing the affordable housing obligations of OWNER/DEVELOPER.
E. OWNER/DEVELOPER and CITY enter into this AGREEMENT to implement OWNER/DEVELOPER’S affordable housing obligations.
F. OWNER/DEVELOPER has secured the possession of real property located at 1995 Rocky Ridge, Roseville, California, 95661, Roseville, California, 95661, also referred to as Parcel 86B of the Infill Specific Plan (as more particularly described in Exhibit A (the “Property”)). OWNER/DEVELOPER proposes to develop and construct an eighteen (18) unit multi-family rental housing apartment project (the “Project”) on the Property, (if applicable), that shall be rented at rents that are affordable
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to Low and Very Low-income households (the “Regulated Units”). The Project is intended to serve as a community resource by providing decent, safe, and sanitary housing for households which would otherwise be unable to afford such housing.
Development of the property is governed by the Infill Specific Plan.
G. The purpose of this AGREEMENT is to regulate and restrict the occupancy, rents, operation, ownership, and management of the Project for the benefit of Project occupants and the people of the City of Roseville. The covenants in this AGREEMENT are intended to run with the land and be binding on OWNER/DEVELOPER and OWNER/DEVELOPER’s successors in interest for the full term of this AGREEMENT.
NOW, THEREFORE, OWNER/DEVELOPER and the CITY hereby agree as follows:
DEFINITIONS
The following terms have the meanings set forth in herein wherever used in this AGREEMENT or attached exhibits.
1. “CITY” means the City of Roseville, a municipal corporation.
2. “AREA MEDIAN INCOME” (referred to herein as “AMI”) means the median income for Placer County, which includes the City of Roseville, with adjustments for household size, as published annually by the State of California Housing and Community Development (“HCD”). If HCD should cease making such determination, the City may designate another method of calculation of area median income used by any federal or state agency and applicable to the City of Roseville.
3. “OWNER/DEVELOPER” means Eco Green, and D&S Development, Inc. together with its permitted successors and assigns.
4. “PROJECT” means the development, construction and operation of a residential, multi-family rental apartment project on the Property, (if applicable), to be rented at rents that are affordable to Low and Very Low-income households.
5. “PROPERTY” means the real property located at 1995 Rocky Ridge, Roseville, California, 95661 identified and described in Exhibit A, attached hereto and incorporated into this AGREEMENT by this reference, and any buildings or improvements now or hereafter situated on such real property.
6. “QUALIFYING HOUSEHOLD” means a household in which household income does not exceed the percentage of Area Median Income prescribed for the applicable housing unit by the terms of this AGREEMENT.
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7. “QUALIFYING RENT” means the maximum monthly rent allowed under Exhibit B “adjusted for family size appropriate to the unit” (as such term is defined by Health and Safety Code sections 50052.5 and 50053) including a reasonable allowance for tenant-paid utilities (also known as Utility Allowance). During the period a regulatory agreement governing the allocation and award of any federal tax credits is in effect, Qualifying Rent may be determined in accordance with such regulatory agreement and 26 U.S.C., Section 42, for initial occupancy of tenants.
8. “REGULATED UNITS” means two (2) rental dwelling units of the eighteen (18) rental dwelling units on the Property constructed for the Project, that shall be rented at rents that are affordable to Very Low income households and having the following composition: two (2) one (1) bedroom units.
OWNER/DEVELOPER’S OBLIGATIONS
9. TERM OF AGREEMENT. This AGREEMENT shall commence upon the Effective Date and shall remain in full force and effect for fifty-five (55) years after the date OWNER/DEVELOPER obtains a Certificate of Occupancy from CITY for the Project or, in the event the Project has multiple buildings or structures, a Certificate of Occupancy for the last habitable building or structure for the Project. The obligations in this AGREEMENT shall remain effective and fully binding on OWNER/DEVELOPER for this full term regardless of any expiration of the term of any loan, any payment, or prepayment of any loan, any assignment of a note, any reconveyance of a deed of trust, or any sale, assignment, transfer, or conveyance of the Property (other than certain transfers by foreclosure, deed in lieu of foreclosure, exercise of the power of sale or other similar transfer), unless terminated earlier by the CITY in a recorded writing.
10. LEGAL INTEREST IN PROJECT. OWNER/DEVELOPER represents that is has legal interest in the Subject Property and that all other persons holding legal or equitable interests in the Subject Property have signed an “Acknowledgement and Consent Certificate”, in a form approved by the City Attorney of the CITY, acknowledging and consenting to the terms of this AGREEMENT. All persons holding any legal or equitable interest in the Subject Property shall be bound by this AGREEMENT.
PROJECT OCCUPANCY AND RENTS
11. OCCUPANCY OF PROJECT. OWNER/DEVELOPER shall limit, for the full term of this AGREEMENT identified in paragraph 8, above, the rental of Regulated Units to Qualifying Households according to the schedule contained in Exhibit B herein, which is hereby incorporated by reference into this AGREEMENT. The income levels and other qualifications of applicants shall be certified prior to initial occupancy in conformance with the Final Management Plan identified in paragraph 18, below, and the City of Roseville’s rules governing income certification, as these rules may be amended from time to time by California law or as required in order to comply with California law.
Specifically, OWNER/DEVELOPER covenants and agrees that for the full term of this
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Agreement it shall reserve for occupancy: (i) two (2) one-bedroom Regulated Units for households whose income does not exceed fifty percent (50%) of AMI. There are an additional sixteen (16) unregulated units.
The Project shall be owned, managed and operated as a single, multifamily residential rental project, which may be comprised of several buildings and structures, each consisting of more than one residential dwelling unit, together with facilities functionally related and subordinate thereto, in accordance with the applicable provisions of the Internal Revenue Code and applicable California law, as the same may be amended from time to time. All the residential dwelling units in the Project will be similarly constructed and shall contain separate and complete facilities for living, sleeping, eating, cooking and sanitation for a single person or family, including sleeping area, bathing and sanitation facilities and cooking facilities equipped with a cooking range, refrigerator and sink. None of the residential dwelling units shall be utilized, at any time, on a transient basis. Neither the Project, nor any portion thereof, shall ever be used as a hotel, dormitory, fraternity house, sorority house, rooming house, hospital, nursing home, sanitarium, rest home or trailer park or court.
12. PROJECT RENTS. Rents for Regulated Units shall be limited to Qualifying Rents as set forth in Exhibit B as the same may be revised from time to time in accordance with this AGREEMENT and applicable federal or state laws and regulations. Rent shall be no greater than considered “affordable rent” for the applicable household pursuant to Section 50053 of the California Health and Safety Code, as amended, or any successor statute thereto. Nothing in this AGREEMENT shall prevent OWNER/DEVELOPER from charging lower rents.
13. RENTAL INCREASES FOR EXISTING TENANTS ON THE PROPERTY.
Irrespective of when income limits are published under Tax Credit Law, rents for Regulated Units may be adjusted no more frequently than: (a) twelve (12) months following the date of initial occupancy or (b) every twelve (12) months following the last permissible date of recorded rental adjustment. Additionally, in no event shall the amount of annual rent increase exceed the amount of annual rent increase allowed by Tax Credit Law. For Regulated Units where a portion of the rent is paid via the Housing Choice Voucher program, “rent” shall mean the total amount of rent charged for a Regulated Unit, including Housing Choice Voucher assistance and any other form of rent assistance.
14. CONDOMINIUM CONVERSION PROHIBITED. OWNER/DEVELOPER
shall not convert Project units, including Regulated Units and/or any unregulated units, to condominium or cooperative ownership or sell condominium or cooperative conversion rights to the Project units.
15. NONDISCRIMINATION.
A. OWNER/DEVELOPER herein covenants by and for itself, its subcontractors, its successors and assigns, and all persons claiming under or through
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them, that there shall be no discrimination against or segregation of, nor denial of the benefits of this AGREEMENT to, any person or group of persons, on the basis of race, color, ancestry, national origin or ethnic group identification, religion or religious creed, sex, gender or self-identified gender, gender expression, sexual orientation, marital status, age, mental disability, physical disability or medical condition (including cancer, HIV and AIDS), genetic information, military or veteran status, familial status, source of income, or political affiliation or belief, nor any unlawful discrimination against any employee or applicant for employment because of race, color, ancestry, national origin or ethnic group identification, religion or religious creed, sex, gender or self-identified gender, gender expression, sexual orientation, marital status, age (over 40), mental disability, physical disability or medical condition (including cancer, HIV and AIDS), use of family care leave, genetic information, military or veteran status, familial status, source of income, or political affiliation or belief. OWNER/DEVELOPER shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination or harassment. In addition to the foregoing general obligations, OWNER/DEVELOPER shall comply with the provisions of the Fair Employment and Housing Act (Government Code Section 12900, et seq.), the regulations promulgated thereunder (Title 2, California Code of Regulations, Section 10000, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Sections 11135-11139.5) and any state or local regulations adopted to implement any of the foregoing, as such statutes and regulations may be amended from time to time.
To the extent this AGREEMENT subcontracts to OWNER/DEVELOPER services or works required of the CITY by the State of California pursuant to agreement between the CITY and the State, the applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a) through (f), set forth in Subchapter 5 of Division 4.1 of Title 2 of the California Code of Regulations are expressly incorporated into this Regulatory Agreement by reference and made a part hereof as if set forth in full, and OWNER/DEVELOPER and any of its subcontractors shall give written notice of their obligations thereunder to labor organizations with which they have collective bargaining or other agreements.
B. The provisions of paragraph (A) shall further apply to the leasing, subleasing, transferring, use, occupancy, tenure or enjoyment of the Project, and OWNER/DEVELOPER and any person claiming under or through the OWNER/DEVELOPER, shall not establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sublessees, subtenants, or vendees in the Project.
C. OWNER/DEVELOPER shall include the provisions contained in this section in all contracts and subcontracts related to the Project.
16. MANAGEMENT RESPONSIBILITIES. OWNER/DEVELOPER is
specifically responsible, subject to its obligations herein, for all management functions with respect to the Property, including, without limitation, the selection of tenants, certification and recertification of household size and income, evictions, collection of rents and deposits, maintenance, landscaping, routine and extraordinary repairs,
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replacement of capital items, and security. The CITY shall have no responsibility over management of the Property.
17. MANAGEMENT ENTITY. The CITY shall have the right to review and approve the management entity chosen by OWNER/DEVELOPER for the Property and, with the prior written consent of the Senior Lenders and the tax credit investor (if applicable), shall have the right to require a change in the management agent for the Project in the event OWNER/DEVELOPER is in default under the AGREEMENT. Any contracting of management services by OWNER/DEVELOPER shall not relieve OWNER/DEVELOPER of its primary responsibilities for proper performance of management duties. The CITY approves of the use of D&S Development engaged in the provision of multi-family residential and commercial property management services, as the designated initial management entity for the Project.
18. DRAFT AND FINAL MANAGEMENT PLANS.
A. DRAFT MANAGEMENT PLAN. OWNER/DEVELOPER shall prepare and submit to CITY a Draft Management Plan for CITY’s review and approval. The Draft Management Plan shall be submitted to CITY at least one hundred eighty (180) calendar days prior to the anticipated date for completion of construction of the Project.
The Draft Management Plan shall contain, but is not limited to, specific statement as to (1) the identity, experience and duties regarding operation of the Project of any nonprofit, public benefit corporation who is a partner of OWNER/DEVELOPER; (2) marketing policies and strategies; (3) tenancy occupancy rules and regulations; (4) rental procedures and tenant income limitation; (5) eviction procedures; (6) operating policies and guidelines; (7) reserve account policies; (8) maintenance and capital improvement policies; and (9) shall provide as an exhibit thereto a sample form of lease agreement. Upon transfer of the Project of OWNER/DEVELOPER’S interest in the Project, the party to who the Project is transferred shall, as a condition of such transfer, provide CITY with a copy of such party’s Management Plan for the Project, which plan shall provide statements as called for herein.
B. CITY REVIEW OF DRAFT MANAGEMENT PLAN. Upon submittal of the Draft Management Plan by OWNER/DEVELOPER to CITY the CITY shall review the Draft Management Plan and provide written comments to OWNER/DEVELOPER within ninety (90) calendar days or as soon thereafter as is practicable.
C. FINAL MANAGEMENT PLAN. Prior to issuance of any Certificate of Occupancy for the Project, OWNER/DEVELOPER shall submit a Final Management Plan to the CITY for its review and final approval no later than thirty (30) calendar days prior to the anticipated date for completion of construction of the Project.
Notwithstanding the foregoing, the CITY shall have the right to review and approve any proposed amendments to OWNER/DEVELOPER’s contract with its management firm, or any new management contracts, during the term of this
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AGREEMENT; provided, however, that the CITY’s approval shall not be required for a renewal of the initial management contract.
19. MANAGEMENT AGENT. The Project shall at all times be managed by an experienced Management Agent reasonably acceptable to CITY, with demonstrated ability to operate residential facilities like the Project in a manner that will provide decent, safe and sanitary housing. During the monitoring as described in Section 26, CITY will assess Management Agent’s ability to operate the Project in a decent, safe and sanitary manner. One factor CITY will use to make its assessment will be a comparison of calls for police and fire services with other rental complexes in Roseville which offer similar services.
OWNER/DEVELOPER shall submit for CITY’s approval the identity of any proposed Management Agent. OWNER/DEVELOPER shall also submit such additional information about the background, experience, and financial condition of any proposed Management Agent as is reasonably necessary for CITY to determine whether the proposed Management Agent meets the standards for a qualified Management Agent set forth above.
If the proposed Management Agent meets the standards for a qualified Management Agent set forth above, CITY shall approve the proposed Management Agent by notifying OWNER/DEVELPER in writing. Unless the proposed Management Agent is disapproved by CITY within thirty (30) days of said submission of identity and qualifications of proposed Management Agent, which disapproval shall state reasonable specificity the basis for disapproval it shall be deemed approved. _________________________ is hereby approved by the CITY as the initial Management Agent.
20. DISMISSAL OF MANAGEMENT AGENT. If CITY determines in its reasonable judgment that the Project is not being operated and managed in accordance with the terms of this Agreement, CITY shall deliver notice to OWNER/DEVELOPER of its intention to cause replacement of the Management Agent, including the reasons therefor. Within fifteen (15) days of receipt by OWNER/DEVELOPER of such written notice, CITY staff and OWNER/DEVELOPER shall meet in good faith to consider methods for improving the operating status of the Project, including, without limitation, replacement of the Management Agent, which will be in OWNER/DEVELOPER’s discretion.
21. MAINTENANCE AND SECURITY. OWNER/DEVELOPER shall at its own cost and expense maintain the Property in good condition, in good repair, and in decent, safe, sanitary, habitable, and tenantable living condition for the benefit of Project occupants. OWNER/DEVELOPER shall not commit or permit any waste on or to the Property, and shall prevent and/or rectify any physical deterioration of the Property. OWNER/DEVELOPER shall provide adequate ongoing security equipment and services for Project occupants. OWNER/DEVELOPER shall maintain the Property in conformance with all applicable state, federal, and local laws, ordinances, codes, and
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regulations and the Management Plan; but OWNER/DEVELOPER’s maintenance obligations shall not be limited only to the standards contained in these laws or the Management Plan.
In the event the OWNER/DEVELOPER fails to maintain the Property in accordance with the foregoing standards, and after at least seven (7) calendar days’ prior written notice to OWNER/DEVELOPER and the Senior Lenders, the CITY or its agent may, but shall be under no obligation to, enter upon the Property, make such repairs or replacements as are deemed necessary in CITY’s reasonable discretion (with the prior written consent of the Senior Lenders), and provide for payment thereof. Any amount advanced by CITY to make such repairs, together with the maximum legal interest rate thereon from the date of such shall become an additional obligation of OWNER/DEVELOPER to CITY shall be immediately due and payable to CITY.
22. UNIT VACANCIES. OWNER/DEVELOPER shall use its best efforts to fill vacancies in Regulated Units as quickly as possible.
23. INSPECTION AND RECORDS. OWNER/DEVELOPER shall maintain records which clearly document OWNER/DEVELOPER’s performance of its obligations to operate the Property and the Project under the terms of this AGREEMENT.
OWNER/DEVELOPER shall submit any records to the CITY within ten (10) business days of CITY’s request. OWNER/DEVELOPER shall permit CITY to enter and inspect the Property and the Project for compliance with obligations under this AGREEMENT upon twenty-four (24) hours advance notice of such visit by CITY to OWNER/DEVELOPER or OWNER/DEVELOPER’s management agent and to tenants of any inspected Project units, subject to the provisions of the lease regarding inspection and entry rights, which provisions must otherwise be consistent with state law.
24. ANNUAL REPORT. OWNER/DEVELOPER shall submit an annual report to CITY as required by California Health and Safety Code Section 33418, which shall include at a minimum for each Regulated Unit the rental rate and the income and household size of the occupants. The income information required under this report shall be supplied by the tenant in a certified statement on a form provided by CITY.
CITY may request additional information be included in the annual report.
25. MONITORING/NON-COMPLIANCE/CURE. OWNER/DEVELOPER’S
compliance with the provisions of this AGREEMENT shall be reviewed at least annually, and at such other times as CITY may require, upon thirty (30) days prior written notice from CITY. During any such review, OWNER/DEVELOPER shall bear the burden of proof to demonstrate good faith compliance with the terms of this AGREEMENT. If, as a result of such review, CITY finds and determines that OWNER/DEVELOPER has not complied in good faith with the terms and conditions of this AGREEMENT, CITY shall give written notice to OWNER/DEVELOPER of its findings and of the exact nature of OWNER/DEVELOPER’S non-compliance. OWNER/DEVELOPER shall be given a period of sixty (60) days after delivery of any such notice in which to cure, to the
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reasonable satisfaction of CITY, any non-compliance. In the event CITY fails to give OWNER/DEVELOPER notice of any non-compliance at or before the annual review, OWNER/DEVELOPER shall not be held responsible for any failure to comply with the terms and conditions of this AGREEMENT during the year covered by the annual review.
26. CITY REMEDIES FOR BREACH. If OWNER/DEVELOPER is unable or otherwise fails to cure any non-compliance within sixty (60) days after CITY delivers notice of non-compliance pursuant to Section 26, CITY may, in addition to any other remedy provided by law or equity, modify or terminate this AGREEMENT, seek liquidated damages in accordance with this AGREEMENT, or take any other action available to it under this AGREEMENT.
In particular, and without limitation by reason of enumeration, OWNER/DEVELOPER acknowledges and agrees that failure to cure any noncompliance under this AGREEMENT, whether by OWNER/DEVELOPER or any successor, shall, at the option of the CITY, constitute a breach and default under this AGREEMENT as to all other property within the Project.
In addition, and without limitation by reason of enumeration, OWNER/DEVELOPER acknowledges and agrees that CITY shall have the right to withhold issuance of all building permits within the Project until such breach is cured.
In the event of any breach/default or violation of any agreement, obligation, or warranty under this AGREEMENT, CITY shall give written notice to OWNER/DEVELOPER, with copies to the Senior Lenders, specifying: (a) the nature of the breach or violation, (b) the action required to cure the breach or violation, and (c) a date, which shall not be less than sixty (60) calendar days from the date of the notice, by which such action to cure must be taken. If OWNER/DEVELOPER fails to cure the breach or violation within the time frame specified in the notice CITY additionally has the right, at its sole election, to:
A. Bring an action for equitable relief seeking the specific performance by OWNER/DEVELOPER of the terms and conditions of this AGREEMENT, and/or enjoining, abating, or preventing any violation of said terms and conditions, and/or seeking declaratory relief;
B. Enter upon, take possession of, and manage the Property and the Project, either in person, by agent, or by a receiver appointed by a court, and collect any rents, income, deposits, or reserves and apply them to operate the Property and the Project, and continue in possession until such time as CITY in its sole judgment determines that OWNER/DEVELOPER is in a position to operate the Property and the Project in compliance with this AGREEMENT;
C. After notice provided for herein, make such repairs or replacements to the Property as are necessary and provide for payment thereof;
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D. For violations of OWNER/DEVELOPER’s obligations with respect to occupancy restrictions, Project maintenance, and unit vacancies, impose as liquidated damages a charge upon OWNER/DEVELOPER in an amount of ONE THOUSAND DOLLARS ($1,000) per day for each Project unit that is not operated in compliance with this AGREEMENT;
E. For violations of OWNER/DEVELOPER’s obligations with respect to Project rents, impose as liquidated damages a charge upon OWNER/DEVELOPER in an amount equal to the actual amount OWNER/DEVELOPER has collected from any Qualifying Household in excess of the Qualifying Rent;
F. Pursue any other remedy allowed at law or in equity.
CITY’s rights hereunder shall be in addition to, and not in lieu of, every other right or remedy provided for herein or now or hereafter existing at law or in equity by statute or otherwise, including, but not limited to injunctive relief, specific performance and damages. The exercise or beginning of exercise by CITY of any one or more rights or remedies, provided herein or now or hereafter existing at law or in equity by statute or otherwise, shall not preclude the simultaneous or later exercise by CITY of any or all other rights or remedies provided for in this AGREEMENT or now or hereafter existing at law or in equity or by statute or otherwise. All such rights and remedies shall be considered cumulative and nonexclusive.
The parties agree that the sums and formulas designated herein as liquidated damages represent a reasonable approximation of the damages CITY is likely to suffer from violations of the respective terms. OWNER/DEVELOPER agrees to pay in full any accrued liquidated damages to CITY within ten (10) calendar days of a written demand by CITY for such payment.
27. FEES, TAXES, AND OTHER LEVIES. OWNER/DEVELOPER shall be responsible for payment of all fees, assessments, taxes, charges, and levies imposed by any public authority or utility company with respect to the Property and the Project, and shall pay such charges prior to delinquency. However, OWNER/DEVELOPER shall not be required to pay any such charge so long as (a) the legality thereof is being contested in good faith and by appropriate proceedings, and (b) OWNER/DEVELOPER maintains reserves adequate to pay any contested liabilities.
28. INSURANCE COVERAGE. OWNER/DEVELOPER shall cause to have in full force and effect during the term of this AGREEMENT continuous insurance coverage as required by any lienholder.
29. PROPERTY DAMAGE OR DESTRUCTION. If any building or
improvement erected by OWNER/DEVELOPER on the Property is damaged or destroyed, subject to the requirements of the Senior Lenders, OWNER/DEVELOPER shall, at its own cost and expense, repair or restore the Property consistent with the
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original Plans and Specifications for the Project. Such work shall commence within one hundred twenty (120) calendar days after the damage or loss occurs and shall be completed within three hundred and sixty-five (365) calendar days thereafter. Subject to the requirements of the Senior Lenders, all insurance proceeds collected for such damage or destruction shall be applied to the cost of such repairs or restoration and, if insurance proceeds are insufficient for such purpose, OWNER/DEVELOPER shall make up for the deficiency.
GENERAL PROVISIONS
30. SUBORDINATION. Except as expressly set forth herein, this AGREEMENT shall not be subordinated in priority to any other interest in the Property that was not recorded on or prior to the date of recordation of this Agreement, unless the CITY expressly consents, in writing, to the subordination or junior priority of this AGREEMENT. Such consent, if any, shall be within the CITY’s sole discretion, and may only be permitted, if at all, for purposes that conform with the circumstances authorized by California Health and Safety Code section 33334.14(a), and to the extent the proposed subordination does not jeopardize the CITY’s security interest in the property and is otherwise consistent and compliant with all legal standards, including eligibility requirements and other conditions imposed by funding sources for the Project.
31. TRANSFER AND ENCUMBRANCE OF PROPERTY. During the term of this AGREEMENT, OWNER/DEVELOPER shall not make or permit any sale, agreement to sell, assignment, conveyance, lease (other than the rental of Project units to eligible residential tenant occupants), or transfer of the Property or any part thereof, including the sale of any general or limited partnership interests, the removal of any general partner, or any substantial change in operational or management control over the Property (collectively referred to as “Transfers”), without the prior written consent of CITY. The limitations on OWNER/DEVELOPER’s right of assignment or other transfer contained in this paragraph 37 shall not apply to any foreclosure, deed in lieu of foreclosure, or other remedial action lawfully taken by any Senior Lender holding a security interest in the Property with priority over the CITY’s interests; nor shall they apply to the transfer of limited partner interests in OWNER/DEVELOPER and/or the removal of a general partner or a limited partner pursuant to the terms and conditions of OWNER/DEVELOPER’s organizational document.
CITY shall give its consent to a Transfer provided that it determines all of the following conditions are met: (a) OWNER/DEVELOPER is in compliance with this AGREEMENT or the Transfer will cure existing violations of this AGREEMENT; (b) the transferee agrees to assume all obligations of OWNER/DEVELOPER imposed by this AGREEMENT; (c) the transferee demonstrates to CITY’s satisfaction that it is capable of owning and/or operating the Property and the Project in full compliance with this AGREEMENT; (d) the terms of the Transfer shall not jeopardize the CITY’s security interest in the Property and is otherwise in full compliance with all legal standards, including eligibility requirements and other conditions imposed by funding sources for
Affordable Rental Housing Agreement Page 12
the Project; and (e) the Transfer has been approved by CITY’s governing body, if such approval is required.
During the term of this AGREEMENT, OWNER/DEVELOPER shall not engage in any financing or other transaction creating any mortgage or other encumbrance or lien upon the Property and/or the Project (except for any financing provided by CITY), without the prior written consent of CITY, which consent may be withheld in CITY’s sole discretion. CITY may give its consent to such financing if and only to the extent necessary to maintain or improve the affordability or condition of the Property and/or the Project.
32. NONLIABILITY OF OFFICIALS, EMPLOYEES, AND AGENTS. No member, official, director, employee, agent or independent contractor of CITY shall be personally liable to OWNER/DEVELOPER or third-party beneficiaries for any obligation created under the terms of this AGREEMENT.
33. INDEMNITY AND WAIVER. Notwithstanding the insurance coverage required herein, OWNER/DEVELOPER shall indemnify and hold CITY, its members, officials, directors, employees, agents and independent contractors (collectively “Indemnitees”), harmless against any losses, damages, liabilities, claims, demands, judgments, actions, court costs, and legal or other expenses (including attorney’s fees) which Indemnitees may incur as a result of (1) OWNER/DEVELOPER’s failure to perform any obligations as and when required by this AGREEMENT; (2) any failure of OWNER/DEVELOPER’s representations or warranties to be true and complete in any material respect; or (3) any act or omission by OWNER/DEVELOPER or any contractor, subcontractor, management agent, or supplier with respect to the Project or the Property, except to the extent that such losses are caused solely by the negligence or willful misconduct of Indemnitees. The duty of the OWNER/DEVELOPER to indemnify includes the duty to defend Indemnitees in any court action, administrative action, or other proceeding brought by any third party arising from the Project or the Property.
OWNER/DEVELOPER’s duty to indemnify Indemnitees shall survive the term of this AGREEMENT.
OWNER/DEVELOPER hereby waives any claims, suits, or actions against the CITY on account of or arising from the Costa-Hawkins Rental Housing Act, California Civil Code Sections 1954.50 et seq. (“CHRHA”). Furthermore, the parties hereby acknowledge and agree that, without limitation, any Project entitlements, permits, or approvals have conferred upon the OWNER/DEVELOPER and/or the Project either a direct financial contribution or other form of assistance pursuant to Section 1954.52(b) of the CHRHA.
34. GOVERNING LAW. This AGREEMENT shall be interpreted under and be governed by the laws of the State of California, except for those provisions relating to choice of law and those provisions preempted by federal law.
Affordable Rental Housing Agreement Page 13
35. AGREEMENT CONTROLS. In the event of a conflict between any provisions of this AGREEMENT and any of its exhibits, the terms of this AGREEMENT shall control.
36. ATTORNEYS’ FEES AND COSTS. In the event that a legal or administrative action is brought to interpret or enforce the terms of this AGREEMENT, the prevailing party shall be entitled to recover all reasonable attorneys’ fees and costs incurred in such action.
37. TIME. Time is of the essence in this AGREEMENT.
38. CONSENTS AND APPROVALS. Except as otherwise expressly provided in this AGREEMENT, any consent or approval required under the AGREEMENT shall not be unreasonably withheld or delayed.
39. NOTICES, DEMANDS, AND COMMUNICATIONS. Formal notices, demands, and communications between OWNER/DEVELOPER and CITY shall be given by first class or certified mail, return receipt requested, postage prepaid or delivered personally, to OWNER/DEVELOPER and CITY as follows, or at such other address as a party may designate by written notice to the other party:
CITY OF ROSEVILLE
CITY Manager
311 Vernon Street
Roseville, California 95678
OWNER/DEVELOPER
Eco Green, LLC
And D&S Development, Inc.
1725 Capitol Ave
Sacramento, California 95811
40. BINDING UPON SUCCESSORS. All provisions of this AGREEMENT shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest, transferees, and assigns of OWNER/DEVELOPER and CITY, and shall run with the land for the full term of this AGREEMENT. Any successor in interest to OWNER/DEVELOPER and any purchaser or transferee of the Property shall be subject to all of the duties and obligations imposed on OWNER/DEVELOPER under this AGREEMENT for the full term of this AGREEMENT. The term “OWNER/DEVELOPER” as used in this AGREEMENT shall include all such assigns, successors-in-interest, and transferees.
41. RELATIONSHIP OF PARTIES. The relationship of
OWNER/DEVELOPER and CITY for this Project during the term of this AGREEMENT shall not be construed as a joint venture, equity venture, or partnership. CITY neither undertakes nor assumes any responsibility or duty to OWNER/DEVELOPER or to any third party with respect to the operation of the Property or the actions of OWNER/DEVELOPER. Except as CITY may specify in writing, OWNER/DEVELOPER shall have no authority to act as an agent of CITY or to bind CITY to any obligation.
Affordable Rental Housing Agreement Page 14
42. WAIVER. Any waiver by CITY of any obligation in this AGREEMENT must be in writing. No waiver shall be implied from any delay or failure by CITY to take action on any breach or default of OWNER/DEVELOPER or to pursue any remedy allowed under this AGREEMENT or applicable law. Any extension of time granted to OWNER/DEVELOPER to perform any obligation under this AGREEMENT shall not operate as a waiver or release from any of its obligations under this AGREEMENT.
Consent by CITY to any act or omission by OWNER/DEVELOPER shall not be construed as the consent to any other or subsequent act or omission or to waive the requirement for CITY’s written consent to future waivers.
43. OTHER AGREEMENTS. OWNER/DEVELOPER represents that it has not entered into any agreements that would restrict or compromise its ability to comply with the terms of this AGREEMENT. OWNER/DEVELOPER shall not enter into any agreements that are inconsistent with the terms of this AGREEMENT without an express written waiver by CITY.
44. AMENDMENTS AND MODIFICATIONS. Any amendments or
modifications to this AGREEMENT must be in writing, and shall be effective only if executed by both OWNER/DEVELOPER and CITY, following receipt of all required approvals, and only with the consent of the Senior Lenders.
45. SEVERABILITY. Every provision of this AGREEMENT is intended to be severable. If any provision of this AGREEMENT is held invalid, illegal, or unenforceable by a court of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not be affected or impaired.
SPECIAL PROVISIONS
46. INTENTIONALLY DELETED.
47. TENANT MONITORING FEE. Commencing one (1) year after the final Certificate of Occupancy for the Project and annually thereafter, OWNER/DEVELOPER shall pay to CITY, not later than March 31 of each year, a tenant monitoring fee equal to FORTY DOLLARS ($40) for each occupied, rent restricted, apartment unit within the Project, with such fee to be adjusted to reflect the Project’s actual occupancy rate. The fee for each unit shall be prorated over the portion of the year that the unit was occupied or leased. A penalty of ten percent (10%) per month shall be assessed against any fee not paid when due.
48. PARTICIPATION IN HOUSING CHOICE VOUCHER PROGRAM. During the term of this AGREEMENT, OWNER/DEVELOPER agrees to participate in the Housing Choice Voucher (“HCV”) program administered by the Roseville Housing Authority (the “Authority”).
49. CHECKLIST FOR REGULATED UNITS. OWNER/DEVELOPER agrees that each prospective tenant, prior to rental of a Regulated Unit, shall be required to complete forms required by Exhibit C, or OWNER/DEVELOPER'S equivalent as approved in writing by CITY.
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of
On
personally appeared
before me,
(insert name and title of the officer)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County ofSACRAMENTO
On SEPT. 16, 2026
personally appeared
before me, CONNIE ROBEKTS, NOTARY PUBUC (insert name and title of the officer)
STEUE LEBASTCHI
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and officjal seal.
Signature Teke ARSA
(Seal
CONNIE ROBERT
COMM. # 2434002
NOTARY PUBLIC CALIFORNIA
COUNTY OF PLACER
Comm. Expires FEB. 7, 2027
ARS3
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of SACRAMENTO
On SEPT. 16, 2026 before me, CONNIE ROBECTS, NOTARY PUвис (insert name and title of the officer)
personally appeared SARA LEBASTCHi
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
AR
CONNIE ROBERTs
COMM. # 2434002
NOTARY PUBLIC CALIFORNIA COUNTY OF PLACER 3
Comm. Expires FEB. 7. 2027 IR
(Seal)
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
For APN/Parcel ID(s): 469-100-013-000
The land described herein is situated in the State of California, County of Placer, City of Roseville, and is described as follows:
Lot 13, as shown on the "Plat of Sierra Gardens Unit No. 18", recorded August 22, 1999 in Book "M" of Maps, Map No. 40, records of Placer County.
EXHIBIT B
OCCUPANCY AND RENT RESTRICTIONS
O
One Bedroom
T
Two Bedroom
M
Maximum
Household Income
as Percentage of
AMI
N
Number of
Units
I
Max Initial
Qualifying
Rent
(Gross)
N
Number of
Units
Max Initial
Qualifying
Rent
(Gross)
5 50% 2
$
$1,383
0 0NA
M
Manager
0 0
N
NA
1 1NA
M
Market Rate
0 0
N
NA
1 15NA
T
TOTAL
2 2
1 16
EXHIBIT C
CHECKLIST FOR AFFORDABLE RENTAL UNITS
The following documentation must be present in the Tenant’s file (in a form approved by the Housing Manager) for an “affordable renter.”
____ Certification of Affordable Rental Unit Eligibility Form ____ Calculation of Tenant Eligibility Form
____ Record of Rental Increases
____ Written, third party verification of all income sources, including:
____ Employment
____ Self-employment (tax return and profit & loss statement for current year)
____ Unemployment
____ AFDC (Welfare) Benefits
____ Child Support
____ Alimony
____ Social Security Benefits
____ Supplemental Security Income (SSK)
____ VA or Military Benefits
____ Pensions and/or Annuities
____ Retirement Funds
____ Savings Accounts (Interest Income)
____ Checking Accounts
____ Government Grants
____ Trust Funds
____ Stocks & Bonds (Cash Value)
____ Life Insurance (Cash Value)
Name ____________________________________ Complex ____________________________ Title _____________________________________ Date _______________________________
CERTIFICATION OF RESIDENT ELIGIBILITY
Re: ____________________________________ Apt. # __________ Apartment Complex
I/we have read and answered truthfully, fully frankly and personally each of the following questions for all persons who are to occupy the unit being applied for in the above apartment project. Listed below are the names of all persons who intend to reside in the unit:
1) Name of Members of the
Household
2) Relationship
to head of
Household 3) Age
4) Social
Security No.
5) Place of
Employment
___________________
___
____________
__
_____
_
__________
__
______________
__
___________________
___
____________
__
_____
_
__________
__
______________
__
___________________
___
____________
__
_____
_
__________
__
______________
__
___________________
___
____________
__
_____
_
__________
__
______________
__
___________________
___
____________
__
_____
_
__________
__
______________
__
___________________
___
____________
__
_____
_
__________
__
______________
__
___________________
___
____________
__
_____
_
__________
__
______________
__
___________________
___
____________
__
_____
_
__________
__
______________
__
___________________
___
____________
__
_____
_
__________
__
______________
__
___________________
___
____________
__
_____
_
__________
__
______________
__
CERTIFICATION OF RESIDENT ELIGIBILITY (cont.)
INCOME COMPUTATION
6) The total anticipated income calculated in accordance with this paragraph 6, of all persons (except children under the age of 18 years) listed above for the 12- month period beginning the date that I/we plan to move into a unit is $________________ .
Included in the total anticipated income listed above are:
a. All wages and salaries, overtime pay, commissions, fees and other compensation for personal services, before payroll deductions.
Excluded from such anticipated income are:
a. Casual, sporadic or irregular gifts;
b. Amounts which are specifically for or in reimbursement of medical expenses; c. Lump sum additions to family assets, such as inheritances, insurance payments (including payments under health and accident insurance and worker’s compensation), capital gains and settlements for personal or property losses;
d. Amounts of educational scholarships paid directly to the student or the educational institution and amounts paid by the government to a veteran for use in meeting the costs of tuition, fees, books, and equipment. Any amounts of such scholarships or payments to veterans not used for the above purposes are to be included in income;
e. Hazardous duty pay to a family member in the Armed Forces who is away from home and exposed to hostile fire;
f. Relocation payments under Title II of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970;
g. Foster child care payments;
h. The value of coupon allotments for the purchase of food pursuant to the Food Stamp Act of 1977.
7) This certificate is made with the knowledge that it will be relied upon by the Owner to determine maximum income for eligibility to occupy the unit; and I/we
declare that all information set forth herein is true, correct and complete and based upon information I/we deem reliable and that the statement of total anticipated income contained in paragraph 6 is reasonable and based upon such investigation as the undersigned deemed necessary.
8) I/We will assist the Owner in obtaining any information or documents required to verify the statement made herein, including either an income verification from my/our present employer(s) or copies of federal tax returns for the immediately preceding calendar year.
9) I/We acknowledge that I/we have been advised that the making of any misrepresentation or misstatement in this declaration will constitute a material breach of my/our agreement with the Owner to lease the unit and will entitle the Owner to prevent or terminate my/our occupancy of the unit by institution of an action for eviction or other appropriate proceedings.
I/We declare under penalty of perjury that the foregoing is true and correct.
Executed this _____ day of ___________________ in the City of ____________________ California.
_____________________________________
Applicant
_____________________________________
Applicant
_____________________________________
Applicant
_____________________________________
Applicant
_____________________________________
Applicant
[All persons listed in number 2 above, except children under the age of 18 must sign this form]
CALCULATIONS OF TENANT ELIGIBILITY
FOR AFFORDABLE RENTAL FORM
(FORM COMPLETION BY APARTMENT OWNER OR AGENT)
NAME: ____________________________________ UNIT # ____________
SOURCE MONTHLY ANNUAL
Social Security $
______________
$
______________ Social Security $
______________
$
______________ Civil Service $
______________
$
______________ Pension _________________________ $
______________
$
______________ Interest _________________________ $
______________
$
______________ Wages __________________________ $
______________
$
______________ Tips __________________________ $
______________
$
______________ Wages __________________________ $
______________
$
______________ Tips __________________________ $
______________
$
______________ Child Support $
______________
$
______________ Welfare $
______________
$
______________ Stocks/Bonds $
______________
$
______________ Other ___________________________ $
______________
$
______________ Other ___________________________ $
______________
$
______________ TOTAL INCOME $
______________
$
______________ Monthly base rent $
______________ Move-in date
______________
BY
___________________________________ TITLE _____________________________ DATE _____________________________
AFFORDABLE TENANT
RECORD OF RENTAL INCREASES
(FORM COMPLETION BY APARTMENT OWNER OR AGENT)
NAME ______________________________ APT. NO. _________
MOVE-IN DATE _____________________ INITIAL BASE RENT $___________ ANNUAL INCOME $_________________
DATE OF
INCREASE
CURRENT
RENT NEW RENT
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ $___________ $___________
_____________ ___________ _______ ___________
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.20
File #: 0709-04
Item ID: 2026-819
Title: FY2026-27 Homeless Prevention and Rapid Rehousing - Grant Agreements Contact: Kristine Faelz 916-774-5451 [email protected]
SUMMARY
Staff recommends approval of grant agreements with Advocates for Mentally Ill Housing, Inc., in the amount of $313,963.90, and The Gathering Inn, in the amount of $100,000, for Homeless Prevention and Rapid Rehousing services. The Homeless Prevention and Rapid Rehousing grant program is funded with Low- and Moderate-Income Housing Asset Fund resources and State of California Permanent Local Housing Allocation funding. The agreements will not create additional costs to the City’s General Fund.
RECOMMENDATION
Staff recommends that the City Council adopt resolutions to approve grant agreements for Homeless Prevention and Rapid Rehousing services with Advocates for Mentally Ill Housing, Inc., in the amount of $313,963.90, and The Gathering Inn, in the amount of $100,000, and authorize the City Manager to execute them.
BACKGROUND
The Housing Division received four applications in response to the annual Homeless Prevention and Rapid Rehousing (HPRR) Notice of Funding Availability (NOFA) released in December 2025.
Applications were reviewed using criteria from prior years as well as City Council's direction to place the greatest weight on measurable outcomes from prior awards. The review panel consisted of staff from the City of Roseville's Housing Division, the City of Rocklin, and the Roseville Police Department's Social Services Unit. On September 2, 2026, City Council approved the FY2026-27 HPRR Funding Allocations which included the following:
Applicant HPRR Program Activities Recommendation
ASK (AMI Housing, Saint
Vincent de Paul, and
KidsFirst)
Rapid Rehousing, Rental Assistance,
Supportive/Case Management
Services, Hotel/Motel Vouchers
$313,963.90
The Gathering Inn Case Management Services, Rental &
Utility Assistance, Rental Deposit
$100,000.00
Latino Leadership Council
Rental & Utility Assistance, Application
Fees, Case Management Services
$30,000.00
The Salvation Army
Rental & Utility Assistance, Rental
Deposit
$15,000.00
City of Roseville Program administration $10,998.10
Total $469,962.00
The goals of Roseville’s HPRR program are to provide temporary assistance to prevent an individual or family from losing permanent housing and to provide temporary assistance to homeless individuals and families in obtaining permanent housing. Grantees will use this funding to deliver eligible services such as temporary rental assistance, short-term hotel vouchers, housing navigation services, credit repair, security deposits, utility payments, and case management related to these activities. To strengthen collaboration, efficiency, and outcomes, grantees are required to submit reports every six months detailing specific program outcomes, including the number of residents served and the amount of leveraged funds.
Staff is requesting City Council approval to authorize the City Manager to execute agreements that exceed the Council limit of $75,000. This includes a $313,963.90 agreement with Advocates for Mentally Ill Housing, Inc., on behalf of ASK, and a $100,000 agreement with The Gathering Inn.
FISCAL IMPACT
The FY2026-27 Homeless Prevention and Rapid Rehousing grant program is funded with $250,000 of Low- and Moderate-Income Housing Asset Fund (Low/Mod funds) and $219,962 in State of California Permanent Local Housing Allocation (PLHA) funding. The program significantly reduces instances and durations of homelessness and has reduced costs to the City and to the community as a whole. The recommended actions do not result in any costs to the General Fund.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.
Approval of the Homeless Prevention and Rapid Rehousing program grant agreements do not include the potential for a significant environmental effect, and therefore are not subject to CEQA.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
Respectfully Submitted,
Kristine Faelz, Housing Analyst
Melissa Anguiano, Economic Development Director
ATTACHMENTS:
1. Resolution 26-363
2. AMI Housing ASK - HPRR Agreement
3. Resolution 26-364
4. The Gathering Inn - HPRR Agreement
REVIEWERS:
Kristine Faelz, Economic Development Department - Housing Created/Initiated - 9/16/2026 Trisha Isom, Economic Development Department - Housing Approved - 9/17/2026 Melissa Anguiano, Economic Development Department Approved - 9/17/2026 Kelly Aye, City Attorney Department Approved - 9/21/2026 Katrina Six, City Clerk Department Approved - 9/21/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/21/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/23/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/23/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/23/2026 Katrina Six, City Clerk Department Final Approval - 9/23/2026
RESOLUTION NO. 26-363
APPROVING A GRANT AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND THE ADVOCATES FOR MENTALLY ILL HOUSING, INC., AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Grant Agreement for Homeless Prevention and Rapid Rehousing Services, by and between the City of Roseville and Advocates for Mentally Ill Housing, Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
1 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026]
GRANT AGREEMENT FOR HOMELESS PREVENTION
AND RAPID REHOUSING SERVICES
THIS GRANT AGREEMENT, is made and entered into this ___ day of ___________, 20__, by and between the City of Roseville acting in its role as the Housing Successor, a municipal corporation ("CITY"), and Advocates for Mentally Ill Housing, Inc., a California nonprofit corporation ("GRANTEE").
W I T N E S S E T H:
WHEREAS, pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court’s decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Cal. 4th 231 (2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the Redevelopment Agency of the City of Roseville (“RDA”) transferred to the control of the Successor Agency of the RDA (“Successor Agency”) by operation of law; and
WHEREAS, pursuant to Health and Safety Code Section 34179.7, the California Department of Finance (“DOF”) issued a finding of completion to the Successor Agency on August 30, 2013; and
WHEREAS, funds in the Low and Moderate Income Housing Asset Fund were subsequently transferred from the Successor Agency to CITY to use in its role as Housing Successor; and
"
#
2 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026] WHEREAS, Section 34176.1(a)(2) of the California Health and Safety Code authorizes Housing Successors, after meeting certain obligations, to expend up to five hundred thousand dollars ($500,000) per fiscal year for homeless prevention and rapid rehousing services; and WHEREAS, GRANTEE has applied for a grant from these funds in response to CITY’s Notice of Funding Availability; and
WHEREAS, the Grant Application is attached as Exhibit “A” to this Grant Agreement and is incorporated herein by this reference; and
WHEREAS, CITY, after meeting the required obligations and acting in its role as the Housing Successor, desires to grant GRANTEE three hundred thirteen thousand, nine hundred sixty-three dollars and ninety cents ($313,963.90) for homeless prevention and rapid rehousing services pursuant to the terms and conditions of this Grant Agreement.
NOW, THEREFORE, the parties agree as follows:
1. Grant. CITY hereby authorizes a grant to GRANTEE in the amount of three hundred thirteen thousand, nine hundred sixty-three dollars and ninety cents ($313,963.90) for homeless prevention and rapid rehousing services. Said grant funds shall be used in conformance with the Activity Allocations as described and shown in Exhibit “C” to this Grant Agreement, which is attached hereto and incorporated herein by this reference.
2. Terms of Agreement Prevail. GRANTEE shall comply with all the terms and conditions of the Grant Application and this Grant Agreement. In the event of any discrepancy between the terms of this Grant Agreement and those of the Grant Application, the terms of this Grant Agreement shall prevail.
"
#
3 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026]
3. Eligible Services. GRANTEE may only expend the grant on the homeless prevention and rapid rehousing services identified in the Grant Application. Grant funds may only be used to serve households with incomes not exceeding thirty percent (30%) of area median income, as determined by Department of Housing and Community Development guidelines. Grant funds may not be used for health or mental health services, food, clothing, emergency shelter, or other services that do not directly assist an individual with avoiding or exiting homelessness. All services shall be performed in a manner satisfactory to CITY’s Economic Development Director.
4. Funds to be Expended During 2026-27 Fiscal Year. The grant shall be payable only from the Low and Moderate Income Housing Asset Fund. The grant is made only for the time period between July 1, 2026 and June 30, 2027. All funds received by GRANTEE under this Grant Agreement shall be spent prior to June 30, 2027. All funds not spent by June 30, 2027, shall be returned to CITY by July 1, 2027.
No other fund of CITY, including without limitation its general fund, shall be liable for any payment under this Grant Agreement, nor is the taxing power of CITY pledged in any manner.
5. Grantee as Independent Entity. GRANTEE and the agents or employees of GRANTEE in performance of this Grant Agreement shall act in an independent capacity and not as officers, employees or agents of CITY.
6. City’s Right to Terminate. CITY may terminate this Grant Agreement at any time and be relieved of the payment of any consideration to the GRANTEE should GRANTEE fail to perform the covenants herein contained in the manner herein provided.
"
#
4 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026]
7. No Assignment. This Grant Agreement is not assignable by GRANTEE either in whole or part.
8. Time is of the Essence. Time is of the essence of this Grant Agreement.
9. All Terms to be in Writing. No alteration or variation of the terms of this Grant Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on either of the parties hereto.
10. Generally Accepted Accounting Principles. GRANTEE agrees to establish and maintain fiscal controls and accounting procedures in accordance with generally accepted accounting principles as required by the Finance Director of CITY.
GRANTEE agrees to keep records and fully disclose the amount, date, purpose, payee and disposition of the proceeds of the grant; the total cost of the program for which the grant is awarded; and the amount and disposition of that portion of the total cost provided by other sources. The procedure developed by GRANTEE must provide for accurate and timely recordation of the receipt of funds, expenditures, and unexpended balances.
11. Allowability of Expenditures. GRANTEE shall accurately document each transaction to permit the determination, through an audit if requested by CITY, of the accuracy of the records and the allowability of expenditures charged to grant funds. If the allowability of an expenditure cannot be determined because records or documentation are inadequate, the questionable expenditure shall be disallowed. In such case, GRANTEE shall reimburse CITY the amount of any disallowed expenditure. Determination by CITY of the allowability of any expenditure shall be final except in instances of fraud, mistake, or arbitrariness.
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5 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026]
12. Maintenance of Records. GRANTEE agrees to maintain fiscal records, including invoices and receipts for a period of three (3) years after termination or expiration of this Grant Agreement and to permit CITY to inspect those records.
13. Audit. CITY may at any time require an audit of GRANTEE's financial and program records.
14. Reports. GRANTEE shall, at such time and in such forms as CITY may require, furnish CITY statements, records, reports, data and information pertaining to matters covered by this Grant Agreement. GRANTEE shall file a Semi-Annual Report no later than February 1, 2027 and an Annual Report no later than July 10, 2027 containing information related to how the grant funds were expended, the types of services provided, an overview of collaboration efforts with local partners, and a summary of program outcomes required in Exhibit “B,” which is incorporated herein by this reference, including, but not limited to, how many persons retained or obtained housing.
15. Unlawful Discrimination Prohibited. During the performance of this Grant Agreement, GRANTEE shall not deny this Grant Agreement's benefits to any person on the basis of religion, race, color, ethnic group, ancestry, national origin, sex, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, or any other legally protected basis nor discriminate unlawfully against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other legally protected basis. GRANTEE shall ensure that the evaluation and treatment of all employees and applicants for employment are free of such discrimination.
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16. Fair Employment. GRANTEE shall comply with the provision of the Fair Employment and Housing Act (Government Code § 12900, et seq.), the regulations promulgated thereunder (2 CCR § 10000, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (§ 11135-11139.5) and the regulations or standards adopted by the State to implement such article.
17. Indemnification. To the fullest extent allowed by law, GRANTEE shall defend, indemnify, save and hold harmless CITY and all its officers, agents, employees and volunteers from all claims, suits or actions of any means, kind or description brought forth on account of fiscal or other injuries to or death of any person including but not limited to workers or the public or damage to property or natural resources resulting from the performance of this Grant Agreement except as otherwise expressly provided by statute. The duty of GRANTEE to defend, indemnify, save and hold harmless includes the duties to defend as set forth in Civil Code § 2778.
GRANTEE waives any and all rights to any types of expressed or implied indemnity against CITY, its officers and employees. GRANTEE warrants that it is fully aware of an expressly waives the protection of Civil Code § 1542. GRANTEE’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Grant Agreement for the full period of time allowed by law. The parties intend that this provision shall be broadly construed.
18. Termination by CITY. CITY may terminate this Grant Agreement in whole or part upon ten (10) days prior written notice to GRANTEE for any of the following reasons:
A. GRANTEE fails to proceed for whatever reason with the services in the manner set forth in this Grant Agreement.
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7 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026] B. CITY deems this Grant Agreement is not satisfactorily being performed.
C. If any portion of this Grant Agreement is assigned without prior written approval of CITY.
19. No Waiver of Breach. No waiver of any breach of this Grant Agreement by CITY shall be held to be a waiver of any other or subsequent breach.
20. Attorney’s Fees; Venue; Governing Law. If either party commences any legal action against the other party arising out of this Grant Agreement or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney’s fees. Any action arising out of this Grant Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Grant Agreement shall be governed by and construed in accordance with the laws of the State of California.
21. Severability. If any of the provisions contained in this Grant Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Grant Agreement as a whole.
22. Integrated Agreement. This is an integrated agreement and contains all of the terms, considerations, understanding and promises of the parties. It shall be read as a whole.
IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. ______, adopted by the Council of the City of Roseville on the ___ day of ____________, 2026, and GRANTEE has caused this Agreement to be executed. [SIGNATURES ON FOLLOWING PAGE]
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8 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026] CITY OF ROSEVILLE, a ADVOCATES FOR MENTALLY ILL
municipal corporation HOUSING, INC., a California
non-profit corporation
BY: ______________________________ BY:__________________________
DOMINICK CASEY
City Manager its:___________________________
ATTEST: and
BY: ______________________________ BY:__________________________
CARMEN AVALOS
City Clerk its:___________________________
APPROVED AS TO FORM:
BY: ______________________________
MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:
BY: ______________________________
MELISSA ANGUIANO
Economic Development Director
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9 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026] EXHIBIT “A”
Grant Application
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City of Roseville
Housing Division
2026/27 CDBG and HPRR Funding Application
Deadline: 2/2/2026
AMI Housing, Inc.
ASK
Jump to: Pre-Application Questionnaire Funding Application Program/Project Budget Documents USD$ 500,000.00 Requested
USD$ 0 Total cost of the program or
project
Submitted: 2/2/2026 3:21:59 PM
(Pacific)
Project Contact
Jennifer Price
[email protected]
Tel: 530-878-5088
Additional Contacts
none entered
AMI Housing, Inc.
P.O. Box 5216
Auburn, CA 95604
CEO
Jennifer Price
[email protected]
Telephone530-878-5088
Fax 916-848-3642
Web www.amihousing.org
EIN 47-0932204
UEI ZCWTMKD2WMF2
SAM
Expires 4/18/2018
Pre-Application Questionnaire top
Primary Applicant
1. Which type of applicant entity are you?
Select one.
2. Have you received any grant funding from the City of Roseville before?
3. Which grant types has your agency received before?
Check all that apply. From any source or agency.
Non-profit (501c3/c4)
Public agency
Multi-agency Collaborative – Non-profit
Multi-agency Collaborative – Non-profit/Public Agency
Other:
Yes
No
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Application Summary Description
4. Briefly describe the proposed program or project.
AMIH is applying on behalf of the A.S.K. collaboration, which includes AMI Housing, Kids First, and St.
Vincent de Paul. The request is for funding to support Rapid Rehousing and Homelessness Prevention services for Roseville residents who are homeless or at risk of homelessness. This program will provide hotel vouchers, utility assistance, first month’s rent, security deposits, supportive services, and short-term rental assistance.
Co-Applicant/Collaborating Agency
5. If this is a collaborative application, how many agencies are involved? Tick "0" if this is *not* a collaborative application.
6. List the collaborating agencies (Enter "none" if none.) Enter agency name and UEI # if assigned
Kids First
St. Vincent de Paul Roseville
Kids First, AMIH, and St. Vincent de Paul will collaborate for the A.S.K. project.
AMIH UEI #ZCWTMKD2WMF2
7. Which funding source are you requesting?
Select one
8. Indicate the type of activity. You may select only one. *If you are applying for Homeless Prevention and Rapid Re-housing (HPRR) funds, please select the fifth option (HPRR).* You may submit more than one application. You may submit applications for more than one activity type. If you are not sure which category to select, please consult City staff. You will need to know this for your main application.
CDBG
REACH/Citizen’s Benefit Fund/ARPA
Homeless Prevention and Rapid Re-Housing (HPRR)
Other homeless funds (McKinney-Vento or other)
CDBG-CV
Other: Project Based Vouchers
No prior funding
0 1
2 3
4 5
6 more than 6
CDBG
HPRR
CDBG - Public Services (not including services for homeless persons) CDBG - Public Facilities
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9. Approximately how much in funding do you anticipate requesting for this application? 500000
10. Has your agency expended $1,000,000 or more in federal funds during the most recent fiscal year?
Please note, if federal expenditures exceed $1,000,000, a Single Audit is required.
CDBG - Economic Development
CDBG - Housing (not including housing and shelter for homeless persons) HPRR - Homeless Prevention and Rapid Re-housing
CDBG - Other Homeless Services (including shelter) *subject to Public Services cap* CDBG - Acquisition of property with existing structures or facilities Yes
No
Funding Application top
1. Indicate the type of activity. You may select only one. *If you are applying for Homeless Prevention and Rapid Re-housing (HPRR) funds, please select the fifth option (HPRR).* Your selection will determine the branching questions you will answer for your specific activity. (BRANCHING CRITERIA)
You may submit more than one application. You may submit applications for more than one activity type. If you are not sure which category to select, please consult City staff. Your selection will determine the questions you are required to complete.
2. Describe the program or project.
What is the service you will provide or the project you will complete? How will it happen and when? What will be the result? Who will benefit and how? What are the goals and objectives? Advocates for Mentally Ill Housing (AMIH), St Vincent De Paul (SDVP), and Kids First (KF) are requesting funding support for the A.S.K program, a collaborative effort which will provide short term rapid rehousing vouchers, homeless prevention assistance, emergency hotel stays (in collaboration with Roseville PD), and homeless services to the City of Roseville for individuals and families who are homeless or at risk of homelessness.
A.S.K will provide:
• case management
• housing search and placement
• short term/one time housing assistance
• utilities
• hotel vouchers
• application fees
• deposits
Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
CDBG - Public Services (not including services for homeless persons) CDBG - Public Facilities
CDBG - Economic Development
CDBG - Housing (not including housing and shelter for homeless persons) HPRR - Homeless Prevention and Rapid Re-housing
CDBG - Other Homeless Services (including shelter) *subject to Public Services cap* CDBG - Acquisition of property with existing structures or facilities
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• household furnishings
• AOD services
• transportation
• Medi-Cal and CalFresh assistance
• mental health, domestic violence, and supportive services • credit repair/legal services
The collaborative design will allow us to provide these services to a wide range of clients and effectively cover the demographic scope in Roseville.
The increase in need for homeless services and homeless prevention was determined through participation with local community and government studies on homelessness, and previous point-in-time homeless counts. The 2025 Placer County Point in Time Count indicated there were 260 homeless persons in Roseville. AMIH continually receives 300 calls every month for people who are at risk of losing their housing or do not meet HUD's definition of homelessness. It is important to keep funding this program so that we can continue to reduce homelessness in Roseville.
We have a very large chronically homeless and first-time homeless population, very high rent prices, and a lack of inventory of affordable housing projects. A.S.K will address these issues by placing people in housing, housing retention, employment services, and case management. Our goal is to keep people housed and to provide housing and support for low-income City of Roseville residents.
3. Location(s) where services will be provided or project will be completed.
Include administrative offices if services will also be provided there or from there. Provide street address, city, and ZIP code.
AMIH: Services will take place at our administrative office located at 3123 Professional Drive Suite 210, Auburn CA 95603 and our Roseville office located at 110 N Sunrise Blvd.
Services will also be provided at various apartment complexes and community partners offices. Our Housing Coordinators will meet with clients as needed in the most convenient locations for each participant.
KF: Roseville Office - 516 Gibson Dr. Ste 100 Roseville, CA 95678 SVDP: 503 Giuseppe Court, Suite 8, Roseville, CA 95678
4. What is the program's/project's current status?
Is it still being planned? Is it underway? Is it ready to receive funding? Is the program or project seasonal? What will need to be done before the program or project can start? The proposed A.S.K. project is a continuation of the project implemented in the 2017 round of HPRR funding from the City of Roseville. The partnership continued in 2018, 2019, 2020/2021, 2021/2022, 2022/2023, 2023/2024, 2024/2025, and 2025/2026, with additional rounds of funding.
The agencies have agreed to continue the collaboration in 2026/2027, and have outlined a program plan for implementation, and can begin immediately upon funding. The agencies will use existing staff who are already providing these services. This collaboration will allow A.S.K. to maintain their capacity to serve Roseville residents, which we believe has helped decrease the homeless population in Roseville.
5. When will the program or project begin?
If underway as of application, enter “underway.”
Underway
6. When will the program or project be completed?
Services must be completed no later than June 30 of the award fiscal year.
Services must be completed no later than June 30 of the award fiscal year. 06/30/2027.
7. What are the specific costs to be funded with this request?
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Identify the types of costs and amounts. Salary, and for whom? Materials, what type and quantity? Equipment, specifications? How will funding these costs meet the goals and objectives described in this request?
-One Time/Short Time Assistance: assistance of approximately $2,000 per household (approximately 3 months) for 127 unduplicated households.
-Hotel vouchers: vouchers for approximately 70 nights and 40 unduplicated households. -Application Fees: fees for approximately 30 duplicated households of $175 give or take per household. -Deposits: approximately $1500 per household for 13 unduplicated and 40 duplicated households. -Utilities: One time utility assistance of $200 per household for 70 unduplicated and 90 duplicated households.
-Case Manager/Housing Coordinator: 1.54 FTE case manager salary and benefits. Case managers are on staff with each organization (no new hires). Will support 1.39 FTE AMIH, .15 FTE SVDP. -Transportation: mileage reimbursement for case managers assisting individuals with housing search.
Paid at federal mileage rate at approximately 113 miles per week. -Telecommunications: fax, cell phone, and telephone costs for case managers & housing coordinators. -Administration: Up to 10% for agency administration expenses. -Funding these expenditures will allow our agencies to help residents with housing search, placement, and homeless prevention.
8. If this is a collaborative application, describe the collaboration being utilized for the proposed program or project.
Explain how the collaboration improves the provision of services or the competition of the proposed program or project. Attach co-applicant commitment letters to your application to document the collaboration.
The A.S.K agencies have provided housing and/or supportive services for individuals and families in crisis and dealing with homelessness for several decades. Case managers, housing coordinators, peer counselors, and other program staff at our respective agencies have long understood that issues such as domestic violence, mental illness, physical illness, job loss, unavailability of services or ineligibility for services contribute to homelessness. In other situations, financial and housing instability bring underlying issues to a crisis point. A.S.K partners have worked closely with each other for many years to help ensure that individuals and families in the community have access to the human services safety net. However, homelessness, home retention, and housing affordability are still issues for our low-income residents.
AMIH has a team of fifteen Housing Coordinators who will assist each agencies clients with housing search and location. SVDP and KF provide services that support housing retention for at-risk individuals and families.
fmil
-SVDP also provides services for individuals experiencing food insecurity. -KF serves clients whose issues may lead to homelessness such as DV, Maternal depression, trauma, ESL, and mental health struggles.
In addition to the collaboration, AMIH works in partnership with the Placer County Mobile Crisis Team.
Each agency brings a distinctive role to the collaboration and clients benefit from the diverse array of services offered
9. Describe your other collaboration with other agencies, including non-profit and public agencies.
Do you participate in the local Continuum of Care (CoC) and/or coordinated entry efforts? Do you provide/accept referrals? Do you participate in other coordinating bodies or work with service/business/government organizations?
AMIH is a board member of the local Continuum of Care (CoC). AMIH actively participates in coordinated entry (CE) for Placer County and utilizes the Placer "By Name List" to identify the most vulnerable residents in our county who need housing. AMIH provides and receives referrals through CE. In addition, the AMIH housing coordinators outreach to the local homeless shelters and collaborates closely with Roseville police department. All agencies have played a vital role in the Roseville Homelessness Task Force.
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A.S.K. has a long history of collaboration with other agencies including: ASOC, Gathering Inn, Welcome Center, Cirby Clubhouse, PIRS, HRCS, PCN, Voc Rehab, Campaign for Community Wellness (CCW), Project Go, VOA, Turning Point, PCOE, SUP, and the cities of Roseville, Rocklin & Auburn.
SVDP provides the BAGS Home Delivery program and partners with Seniors First, ensuring seniors receive either supplemental groceries or prepared meals according to their need.
SVDP has a relationship and accepts referrals from many local churches in Placer County. In 2021, SVDP became a partner with Unite Us, a referral source in the Greater Sacramento Region, allowing referrals coming into Roseville to connect to our 4 main programs - food drive thru distribution, home, delivery, meals to go, and rental and utility assistance.
10. Describe your use of volunteers.
How do volunteers contribute to your efforts overall and to this program or project specifically? AMIH/KF has a partnership with CSU, Sacramento & UMass Global to work with students in the social work & mental health BS & MS internship programs. Interns help create & implement individual service plans and visit with our residents at their homes to provide education on basic life skills. Last year additional volunteers helped by gathering and donating household items and by creating welcome bags for residents that include essential items.
KF uses volunteers for the annual Santa Party's to distribute donated gifts to clients and for their "adopt a family" events. Volunteers are also used for the annual golf tournament and other fundraising activities.
SVDP uses volunteers for their BAGS Home deliveries which is a component of their Food Locker. The Food Locker operates with support of over 400 hours of volunteer service monthly. Five days/wk volunteers prepare and serve meals in the SVDP dining room. SVDP volunteers are essential, and the program cannot operate without them
11. Describe your history and experience providing services to the community.
Be sure to include the number of years in operation and summary of major accomplishments.
AMIH: Utilizes funds from EHAPCD, CSBG, CDBG, MHSA, ESG, HEAP, HHAP, HHIP, BFH, HSP, and Homesafe, AMIH has provided housing for homeless adults and families since 2003. Prior to 2003, AMIH operated under NAMI Placer County to provide transitional housing since 1992. In 2015, we housed over 120 individuals and families throughout our housing programs, over 350 in 2016, 550 in 2017, 675 in 2018, 850 in 2019, 887 in 2020, 1167 in 2021, and over 2000 participants in 2022, 2023, and 2024.
Currently we have 250 permanent housing beds, over 200 rapid re-housing vouchers, 5 emergency housing beds,15 board and care beds, 10-12 former foster youth vouchers, and 37 beds for transitional housing.
KidsFirst was established 30 years ago as a PC Child Abuse Prevention Council with experience providing counseling and family resource services with offices in Roseville and Auburn. KF has a strong case management system with comprehensive programs focused on prevention, intervention and wellness to stabilize and support children and families. We have a robust referral program for basic needs, education, crisis intervention, and counseling.
SDVP: Founded 40 years ago in August, 1983, as a project from Saint Rose Catholic Church in Roseville, CA. SVDP originally started as a small Thrift Store and office, providing free furniture and financial help towards rent and utilities for Roseville residents.
In December 1983, the Dining Room was opened and in January 1984 the Food Locker began operation, serving 200 households monthly.
SVDP has 5 main programs serving South Placer County:
1. Food Locker Drive-thru serving over 225 households weekly
2. St Vincent TO GO Meals serving 300 meals weekly
3. BAGS Home Delivery 85 seniors in Roseville
4. Rental & Utility Assistance - ASK collaboration, Rocklin CDBG
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5. Smiles Program - School Backpack & Christmas Program
12. Describe your experience with this type of program or project.
If this is a new program or project, your experience with similar programs and projects. If this addresses homelessness, what is your knowledge of issues and needs specific to homeless persons, including families and those at risk of homelessness?
The A.S.K. agencies have provided housing and/or supportive services for individuals and families in crisis and dealing with homelessness for several decades. Case managers, peer counselors, and other program staff at our respective agencies have long understood that issues such as domestic violence, mental illness, physical illness, job loss, unavailability of services or ineligibility for services contribute to homelessness and risk of homelessness. In other situations, financial and housing instability bring underlying issues to a crisis point. A.S.K. partners have worked closely with each other for many years to help ensure that individuals and families in the community have access to the human services safety net.
SVDP and KF provide services that support housing retention for at-risk individuals and families. KF serves clients whose issues may lead to homelessness such as DV, Maternal depression, trauma, ESL, and mental health struggles. AMIH is primarily a housing provider and will utilize their landlord liaison and housing coordination program with 15 housing coordinators to find and identify affordable units in Roseville. In addition, AMIH works in partnership with the Placer County Mobile Crisis Team to provide peer employment and emergency housing for individuals who are having a mental health crisis. The A.S.K. partnership will enhance a multi-prong approach that addresses homelessness directly as well as its underlying causes.
AMIH is certified in the evidence based "Ready to Rent" practice. Our Housing Coordinators provide these trainings on a regular basis to help individuals with poor credit and rental history become better candidates for available housing. We also partner with Northern California Legal Services to provide eviction and credit repair. And lastly for clients with disabilities our SOAR liaison can assist with social security applications that are then fast tracked for approval.
13. Identify staff who will implement and manage the program or project.
Include their experience administering the activity or similar type of activities. If this is a collaborative effort, note the agency for each staff person. Attach resumes and job descriptions or duty statements.
AMIH A.S.K. staff: Housing Coordinators (J. Chambers), Housing Coordination Director (Vanessa Aguilar), Housing Supervisor (Diana Garcia) Data Analyst (Miles Shelley), Manager (Lizbeth Alcala) and Jennifer Price (CEO).
SVDP: Will use existing staff for the A.S.K. program including: Bookkeeper (Cheri Alejo), Office Manager (Desiree Orozco), and Executive Director (Rebecca Rush).
KF: Will use existing staff: CEO (Debbie Gabelich), Program Manager (Christina Hernandez), and a variety of Case Managers.
Benefits: By consolidating some program and administrative services, A.S.K. will use funding more efficiently, which will increase the program’s overall capacity. The scope of services provided by the agencies will ensure that the collaboration maximizes engagement with Roseville residents in need of services to improve outcomes. A.S.K. will ensure a warm hand-off of clients being referred to each other.
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14. Describe your service area. All CDBG and HPRR funds must be used to benefit residents of the City of Roseville only.
If you serve an area less than the entire city, explain. If you serve an area larger than the city, how will you identify costs to serve Roseville residents? How will you assure Roseville residents are referred by outside agencies?
All agencies in the A.S.K. collaboration serve the Placer County region and provide services in the City of Roseville. Residency for each participant is verified at program entry and documented on their HMIS intake forms. A.S.K. receives client referrals through partnerships with public and community based human services agencies that serve Roseville residents. We also receive referrals through schools, courts, law enforcement agencies, and other health care providers. In addition, A.S.K. agencies will use the Placer County By Name List through coordinated entry for referrals. A.S.K. reaches out to the community to raise awareness and accessibility.
KF has their main office located in Roseville and increased referrals from local schools, Roseville Utility and local Community Based Organizations. This has been further strengthened with participation in the housing collaborative and further collaborations with other members of that group, serving to assist clients with budgets and Ready-to-Rent programs. KF leverages the countywide collaborations and other inhouse
services to build capacity for clients served.
SVDP has their main office located in Roseville, conveniently located to supportive services provided by ASOC and the City of Roseville. SVDP primarily serves the Roseville area.
AMIH has their administrative office in Auburn, but we also have an office at 110 N Sunrise Blvd in Roseville. The AMIH services are in the Placer/Nevada region.
15. List all City of Roseville funding received within the last three (3) years including funding amount and status.
List as follows: PROGRAM/PROJECT NAME, SOURCE/TYPE, AWARD AMOUNT, AWARD DATE, EXPENDED AMOUNT, STATUS (planned, underway, complete, or canceled) 2025/2026: Rapid Rehousing & Homeless Prevention - $500,000 for the ASK program.
Source: City of Roseville.
Status: Underway
2025/2026: Temporary rent & utility assistance with supportive services. Source: City of Roseville. $25,000
Status: Underway
2024/2025: Rapid Rehousing & Homeless Prevention - $400,000 for the ASK program.
Source: City of Roseville. Status: Underway.
2024/2025: Temporary rent & utility assistance with supportive services. Source: City of Roseville. $20,250. Status: Underway
2023/2024: Rapid Rehousing & Homeless Prevention - $500,000 for the ASK program. Source: City of Roseville. Status: Complete.
2023/2024: Temporary rent & utility assistance with supportive services. Source: City of Roseville. $15,000. Status: Complete.
2022/2023: Rapid Rehousing & Homeless Prevention - $500,000 for the ASK program. Source: City of Roseville. Status: Complete.
2022/2023: Temporary rent & utility assistance with supportive services. Source: City of Roseville. $15,000. Status: Complete.
2021/2022/2023: Rental Assistance - $400,500 (CDBG CV). Source: City of Roseville. Status: Complete.
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2021/2022: Rapid Rehousing & Homeless Prevention - $250,000 for the ASK program. Source: City of Roseville. Status: Complete.
2021/2022: Temporary rent & utility assistance with supportive services. Source: City of Roseville. $15,000. Status: Complete.
16. Should the City award less than you have requested, how will this impact the program or project?
Will you accept a lesser amount? Will goals be reduced? Will the program or project not be feasible? If A.S.K. receives less money than requested, it will directly impact the number of participants that can be served. The number of individuals receiving short-term housing assistance will need to decrease as well as the amount of deliverable supportive services in proportion to any decrease in funding.
The funding from this application reaches the most vulnerable households in Roseville. This funding is a lifeline and can prevent extremely low-income families from becoming homeless. This year we are requesting additional funds to assist KF & SVDP in particular. Each year, they fully expend the funds allocated to them in the first two quarters of the fiscal year. This just identifies how many families in particular are in need of the homeless prevention funding to address high stress situations such as job loss and medical issues.
17. Explain how this program or project offers something different from what other agencies may offer, or are currently offering.
Do you coordinate with other agencies to leverage and avoid duplication? What makes you different? Are services targeted to a unique population? Are you uniquely positioned to serve a community because of location, relationships, or staff skills?
There are currently other agencies providing some rapid rehousing and homeless prevention, but most of the housing money available is for permanent or emergency housing. This program will differ in that it is a genuine collaborative effort to benefit all low income homeless or at risk in Roseville. The funding will allow participants to retain and preserve their current housing through one time rental or utility assistance. It will also offer short-term rental assistance to low-income residents who need a leg up to obtain stable housing. This differs from current programs that have strict requirements for people in need of assistance and have limits on the individuals they can serve.
This program also differs from other agencies, in that our clients receive support after they are housed.
The agencies involved often have long term relationships with participants and can continue to offer services utilizing other available funding. In addition, AMIH in particular has more housing coordinators than any other program. The AMIH team spends a significant amount of time on landlord recruitment, and we provide weekly email updates on available housing to the nearly 1000 participants on our referral lists.
Housing is in short supply, and we are constantly updating our clients on housing that isn't even on the open market yet due to our diligent efforts with landlords.
18. These funds must be used to benefit extremely low, very low, and low and moderate income persons. You must also collect and report demographic information on persons served.
Describe your methods for documenting eligibility for services and collecting demographics.
If you are targeting a low-income area, please describe the area and how you determined it is lowincome. If you are serving a population that is presumed to be low-income, please describe. Describe the tools you use to report on persons served.
AMIH, KF & SVDP will utilize the Homeless Management Information System for all incoming clients. This database will compile all data to comply with reporting requirements.
The intake paperwork captures the following data: demographics, income, income source, homeless status, location, and current housing placement or lack thereof. All participants from these programs will utilize the HMIS intake, update, and exit forms to compile demographic & income information to determine eligibility and to record any updates while enrolled in the A.S.K. program.
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19. Are you currently participating in and using HMIS? Are you part of coordinated entry? (HOMELESS)
If not, will you begin using HMIS if awarded funding? Will information on persons served under this award be entered into HMIS?
A.S.K. will use HMIS to count and monitor the participants in this program. AMIH, SVDP, and KF participate in HMIS and will enter their participants into HMIS. AMIH participates directly in Coordinated Entry. See #9 for more information about Coordinated Entry participation.
20. How many unduplicated persons are you projecting to serve THIS year (July 2025 - June 2026)? How many of those will be Roseville residents?
If not underway, enter 0. Ignore the automatic total under the table you will see in preview and print.
21. How many unduplicated persons are you projecting to serve NEXT year (July 2026 - June 2027) should you receive this award? How many of those will be Roseville residents? Ignore the automatic total under the table you will see in preview and print.
22. What is your total cost to serve each unduplicated person? Amount funded by this grant? Ignore the automatic total under the table you will see in preview and print.
23. Describe the primary unit of service you will provide.
You will propose numbers in the following question. Examples include: meals, homes repaired, hours of service provided, shelter nights.
Shelter Nights
24. How many units of service (above) do you propose to provide? How many can be attributed to the funding requested?
25. This request will … (SERVICES, FACILITIES, HOMELESS) Select one
26. Describe all planning/predevelopment steps that have been completed to date. (FACILITIES, 1000 Total unduplicated persons
1000 Roseville unduplicated persons
2,000.00 2,000.00 TOTAL
1000 Total unduplicated persons
1000 Roseville unduplicated persons
2,000.00 2,000.00 TOTAL
1050 Total cost/person ($)
600 Cost/person funded by this grant ($)
1,650.00 1,650.00 TOTAL
60000 Total units
34000 Units attributed to funding requested
94,000.00 94,000.00 TOTAL
Result in an increase in the current level of service provided, or increase the capacity of a facility.
Improve access to an existing service, or improve access to an existing facility.
Prevent a reduction in the current level of service provided, or reduction in the current capacity of a facility.
Correct a currently sub-standard level of service, or correct a sub-standard condition in a facility.
"
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ACQUISITION)
-answer not presented because of the answer to #1-
27. Is this project a multi-phased activity? (FACILITIES, ACQUISITION) -answer not presented because of the answer to #1-
28. Is this a new program/service, or an expansion or continuation of an existing program/service? (SERVICES, HOMELESS, ECONOMIC DEVELOPMENT)
29. Enter the number of full-time and part-time jobs that will be created or retained. (ECONOMIC
DEVELOPMENT)
-answer not presented because of the answer to #1-
30. Enter the number of full-time and part-time jobs that will be created or retained FOR LOWINCOME PERSONS. (ECONOMIC DEVELOPMENT) -answer not presented because of the answer to #1-
31. For acquisition of real property or existing property to be used for the development of affordable rental housing - do you have evidence of site control and a current appraisal? (ACQUISITION)
-answer not presented because of the answer to #1-
32. Provide any additional information in the space below that you would like to be considered for this proposal.
-answer not presented because of the answer to #1-
33. Have you completed the budget tab?
-answer not presented because of the answer to #1-
34. Have you uploaded all required documents?
-answer not presented because of the answer to #1-
New
Expansion
Continuation
Program/Project Budget top
Revenue/Sources Prior (Actual) Current
(Budgeted) Proposed
City of Roseville (this request) USD$
500,000.00
USD$
500,000.00
USD$
500,000.00
ESG Placer CoC USD$
100,000.00
USD$
100,000.00
USD$
100,000.00
Placer County USD$ 25,000.00 USD$ 25,000.00 USD$ 25,000.00 HHAP USD$
125,000.00
USD$
125,000.00
USD$
125,000.00
HHIP USD$ 0.00 USD$ 0.00 USD$ 0.00
Total USD$
750,000.00
USD$
750,000.00
USD$
750,000.00
Expenses/Uses Prior (Actual) Current
(Budgeted) Proposed
One Time/Short Term Rental USD$ USD$ USD$
"
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Assistance 390,000.00 390,000.00 390,000.00
Hotel Vouchers USD$ 10,500.00 USD$ 10,500.00 USD$ 10,500.00 Application Fees USD$ 10,500.00 USD$ 10,500.00 USD$ 10,500.00 Case Manager Salaries USD$
175,000.00
USD$
175,000.00
USD$
175,000.00
Deposits USD$ 83,000.00 USD$ 83,000.00 USD$ 83,000.00
Utilities USD$ 20,000.00 USD$ 20,000.00 USD$ 20,000.00
Telecommunications USD$ 600.00 USD$ 600.00
Transportation USD$ 5,000.00 USD$ 5,000.00 USD$ 5,000.00 Administration USD$ 55,400.00 USD$ 55,400.00 USD$ 55,400.00 Total USD$
749,400.00
USD$
750,000.00
USD$
750,000.00
Current less Prior
Change from Prior (Actual) to Current (Budgeted)
USD$
0.00 Proposed less Current
Change from Current (Budgeted) to Proposed
USD$
0.00 Program/Project Budget Narrative
In addition to this request for HPRR funding, this project will be leveraged by A.S.K. agencies as follows:
AMIH: Placer County Housing Coordinator contract, MHSA, ESG, CalWorks RRH, Bringing Families Home, HHAP, and AMIH general operations funds. These contracts provide funding for services to prevent homelessness, rapidly rehouse or permanently house individuals through vouchers in the community. All funding sources leverage each other, and the participant will be placed
in the housing program that is most applicable to their need. In addition, AMIH will utilize the services of their 15 other housing coordinators as matching funds ($1,025,000 value).
KF: Will leverage existing agency funds/funding to provide comprehensive support services that will not only help identify and refer for rapid rehousing, but help stabilize and provide resources to the families to avoid/prevent homelessness.
SVDP: Will leverage their food programs, staffing, employment programs, volunteers, and homeless assistance funds.
Documents top
Documents Requested * Required?Attached Documents *
Agency Adopted Budget for current year AMIH-AgencyBudget Program/Project Proposed Budget
download template
AMIH-ASKProgramBudget-FY26.27
Current Organizational Chart AMIH-OrgChart-1.30.2026
Authorized Signatory Page
download template
AMIH-AuthorizedSignatory-2026
Collaborator Commitment Letter(s)
Award Letter(s)
Other documents
Blank copy of Program Intake Form
"
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Application ID: 513772
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Organization's Non-Discrimination Policy
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"
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10 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026] EXHIBIT “B”
"
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EXHIBIT "B"
Performance Measures of Program
Outcomes
The City and its grantees will track data on the performance measures as described below. The City will require grantees to collect this information from project participants at program entry and at program exit, or as needed based on timing of submittal of monitoring reports, whichever occurs first. Grantees that do not measure progress or do not make notable progress through the services provided will rank lower or may not be considered for potential future funding rounds. Grantees must utilize the Homeless Management Information System (HMIS) intake, update, and exit forms.
Measurement I: How many people were served?
• # of people served and demographics
Measurement 2: How many secured housing?
• % and # of people who successfully secure housing, separated into transitional or residential treatment facility and permanent housing • Cost/benefit ratio (number of clients exited to permanent housing/program cost) • Length of time from program entry to securing permanent housing Measurement 3: What are the long-term benefits? Are there any impacts to other services? Housing:
• % and # of people who retain permanent housing at 6 month intervals from placement in permanent housing or obtain permanent housing after time in transitional or residential treatment
Measurement 4: Please provide narrative information regarding your local partnerships and how you collaborate with other partners and referral agencies to increase service delivery efficiency and reduce duplication of services in Roseville.
Measurement 5: Are participants of your program properly entered and updated in the HMIS database?
Use of Funding: A summary report regarding use of the program grant funding will be required with each monitoring report as well, including a final report on the use of funds.
Performance measurements that are unrelated to a given program can be waived at the discretion of City Housing staff.
"
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11 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR Advocates for Mentally Ill Houseing.docx: 9/2/2026] EXHIBIT “C”
"
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AMI Housing - ASK Collaboration
2024 PLHA Formula Allocation Amount $219,962.00
2024 Allowable Local Admin (5%) $10,998.00
2024 PLHA Funds Allocated to AMI Housing $208,964.00
Low & Moderate Asset Fund (low/Mod) $104,999.90
Total PLHA $208,964.00
Total Award (PLHA and LowMod) $313,963.90
Type of Homeless Assistance Activity
Rapid
Rehousing
Rental
Assistance
Supportive/Case
Management
Vouchers for
hotel/motel stays
Allowable Local
Admin (Roseville)
§302(c)(4)(E)(i) Percentage of Funds Allocated for Each Affordable Housing Activity 17% 45% 30% 3% 5%
§302(c)(4)(E)(ii) Projected Number of Households
Served 10 50 60 15
Total Funds Allocated by Activity $35,523.88 $94,033.80 $62,689.20 $6,268.92 $10,448.20 Exhibit C
PLHA 2024 Allocation - Year 1
The City of Roseville will retain 5% of the 2024 PLHA Allocation for local admin. Total allowable PLHA funds to be expended by AMI Housing total $208,964.00.
"
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RESOLUTION NO. 26-364
APPROVING A GRANT AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE
AND THE GATHERING INN, AND AUTHORIZING THE CITY MANAGER TO EXECUTE
IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Grant Agreement for Homeless Prevention and Rapid Rehousing Services, by and between the City of Roseville and The Gathering Inn, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
[B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/26]
GRANT AGREEMENT FOR HOMELESS PREVENTION
AND RAPID REHOUSING SERVICES
THIS GRANT AGREEMENT, is made and entered into this ___ day of ___________, 20__, by and between the City of Roseville acting in its role as the Housing Successor, a municipal corporation ("CITY"), and The Gathering Inn, a California non-profit corporation ("GRANTEE").
W I T N E S S E T H:
WHEREAS, pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court’s decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Cal. 4th 231 (2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the Redevelopment Agency of the City of Roseville (“RDA”) transferred to the control of the Successor Agency of the RDA (“Successor Agency”) by operation of law; and
WHEREAS, pursuant to Health and Safety Code Section 34179.7, the California Department of Finance (“DOF”) issued a finding of completion to the Successor Agency on August 30, 2013; and
WHEREAS, funds in the Low and Moderate Income Housing Asset Fund were subsequently transferred from the Successor Agency to CITY to use in its role as Housing Successor; and
2 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/2026] WHEREAS, Section 34176.1(a)(2) of the California Health and Safety Code authorizes Housing Successors, after meeting certain obligations, to expend up to five hundred thousand dollars ($500,000) per fiscal year for homeless prevention and rapid rehousing services; and WHEREAS, GRANTEE has applied for a grant from these funds in response to CITY’s Notice of Funding Availability; and
WHEREAS, the Grant Application is attached as Exhibit “A” to this Grant Agreement and is incorporated herein by this reference; and
WHEREAS, CITY, after meeting the required obligations and acting in its role as the Housing Successor, desires to grant GRANTEE one hundred thousand dollars ($100,000) for homeless prevention and rapid rehousing services pursuant to the terms and conditions of this Grant Agreement.
NOW, THEREFORE, the parties agree as follows:
1. Grant. CITY hereby authorizes a grant to GRANTEE in the amount of one hundred thousand dollars ($100,000) for homeless prevention and rapid rehousing services.
2. Terms of Agreement Prevail. GRANTEE shall comply with all the terms and conditions of the Grant Application and this Grant Agreement. In the event of any discrepancy between the terms of this Grant Agreement and those of the Grant Application, the terms of this Grant Agreement shall prevail.
3. Eligible Services. GRANTEE may only expend the grant on the homeless prevention and rapid rehousing services identified in the Grant Application. Grant funds may only be used to serve households with incomes not exceeding thirty percent (30%) of area median income, as determined by Department of Housing and Community Development
3 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/2026] guidelines. Grant funds may not be used for health or mental health services, food, clothing, emergency shelter, or other services that do not directly assist an individual with avoiding or exiting homelessness. All services shall be performed in a manner satisfactory to CITY’s Economic Development Director.
4. Funds to be Expended During 2026-27 Fiscal Year. The grant shall be payable only from the Low and Moderate Income Housing Asset Fund. The grant is made only for the time period between July 1, 2026 and June 30, 2027. All funds received by GRANTEE under this Grant Agreement shall be spent prior to June 30, 2027. All funds not spent by June 30, 2027, shall be returned to CITY by July 1, 2027.
No other fund of CITY, including without limitation its general fund, shall be liable for any payment under this Grant Agreement, nor is the taxing power of CITY pledged in any manner.
5. Grantee as Independent Entity. GRANTEE and the agents or employees of GRANTEE in performance of this Grant Agreement shall act in an independent capacity and not as officers, employees or agents of CITY.
6. City’s Right to Terminate. CITY may terminate this Grant Agreement at any time and be relieved of the payment of any consideration to the GRANTEE should GRANTEE fail to perform the covenants herein contained in the manner herein provided.
7. No Assignment. This Grant Agreement is not assignable by GRANTEE either in whole or part.
8. Time is of the Essence. Time is of the essence of this Grant Agreement.
9. All Terms to be in Writing. No alteration or variation of the terms of this Grant Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral
4 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/2026] understanding or agreement not incorporated herein shall be binding on either of the parties hereto.
10. Generally Accepted Accounting Principles. GRANTEE agrees to establish and maintain fiscal controls and accounting procedures in accordance with generally accepted accounting principles as required by the Finance Director of CITY.
GRANTEE agrees to keep records and fully disclose the amount, date, purpose, payee and disposition of the proceeds of the grant; the total cost of the program for which the grant is awarded; and the amount and disposition of that portion of the total cost provided by other sources. The procedure developed by GRANTEE must provide for accurate and timely recordation of the receipt of funds, expenditures, and unexpended balances.
11. Allowability of Expenditures. GRANTEE shall accurately document each transaction to permit the determination, through an audit if requested by CITY, of the accuracy of the records and the allowability of expenditures charged to grant funds. If the allowability of an expenditure cannot be determined because records or documentation are inadequate, the questionable expenditure shall be disallowed. In such case, GRANTEE shall reimburse CITY the amount of any disallowed expenditure. Determination by CITY of the allowability of any expenditure shall be final except in instances of fraud, mistake, or arbitrariness.
12. Maintenance of Records. GRANTEE agrees to maintain fiscal records, including invoices and receipts for a period of three (3) years after termination or expiration of this Grant Agreement and to permit CITY to inspect those records.
13. Audit. CITY may at any time require an audit of GRANTEE's financial and program records.
5 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/2026]
14. Reports. GRANTEE shall, at such time and in such forms as CITY may require, furnish CITY statements, records, reports, data and information pertaining to matters covered by this Grant Agreement. GRANTEE shall file a Semi-Annual Report no later than February 1, 2027 and an Annual Report no later than July 10, 2027 containing information related to how the grant funds were expended, the types of services provided, an overview of collaboration efforts with local partners, and a summary of program outcomes required in Exhibit “B,” which is incorporated herein by this reference, including, but not limited to, how many persons retained or obtained housing.
15. Unlawful Discrimination Prohibited. During the performance of this Grant Agreement, GRANTEE shall not deny this Grant Agreement's benefits to any person on the basis of religion, race, color, ethnic group, ancestry, national origin, sex, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, or any other legally protected basis nor discriminate unlawfully against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other legally protected basis. GRANTEE shall ensure that the evaluation and treatment of all employees and applicants for employment are free of such discrimination.
16. Fair Employment. GRANTEE shall comply with the provision of the Fair Employment and Housing Act (Government Code § 12900, et seq.), the regulations promulgated thereunder (2 CCR § 10000, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (§ 11135-11139.5) and the regulations or standards adopted by the State to implement such article.
6 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/2026]
17. Indemnification. To the fullest extent allowed by law, GRANTEE shall defend, indemnify, save and hold harmless CITY and all its officers, agents, employees and volunteers from all claims, suits or actions of any means, kind or description brought forth on account of fiscal or other injuries to or death of any person including but not limited to workers or the public or damage to property or natural resources resulting from the performance of this Grant Agreement except as otherwise expressly provided by statute. The duty of GRANTEE to defend, indemnify, save and hold harmless includes the duties to defend as set forth in Civil Code § 2778.
GRANTEE waives any and all rights to any types of expressed or implied indemnity against CITY, its officers and employees. GRANTEE warrants that it is fully aware of an expressly waives the protection of Civil Code § 1542. GRANTEE’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Grant Agreement for the full period of time allowed by law. The parties intend that this provision shall be broadly construed.
18. Termination by CITY. CITY may terminate this Grant Agreement in whole or part upon ten (10) days prior written notice to GRANTEE for any of the following reasons:
A. GRANTEE fails to proceed for whatever reason with the services in the manner set forth in this Grant Agreement.
B. CITY deems this Grant Agreement is not satisfactorily being performed.
C. If any portion of this Grant Agreement is assigned without prior written approval of CITY.
19. No Waiver of Breach. No waiver of any breach of this Grant Agreement by CITY shall be held to be a waiver of any other or subsequent breach.
7 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/2026]
20. Attorney’s Fees; Venue; Governing Law. If either party commences any legal action against the other party arising out of this Grant Agreement or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney’s fees. Any action arising out of this Grant Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Grant Agreement shall be governed by and construed in accordance with the laws of the State of California.
21. Severability. If any of the provisions contained in this Grant Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Grant Agreement as a whole.
22. Integrated Agreement. This is an integrated agreement and contains all of the terms, considerations, understanding and promises of the parties. It shall be read as a whole.
IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. ______, adopted by the Council of the City of Roseville on the ___ day of ____________, 2026, and GRANTEE has caused this Agreement to be executed.
CITY OF ROSEVILLE, a
municipal corporation
BY: ______________________________
DOMINICK CASEY
City Manager
THE GATHERING INN, a California
non-profit corporation
BY:__________________________
its:3UHVLGHQWDQG&(2
[SIGNATURES CONTINUED ON FOLLOWING PAGE]
8 [B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/2026] ATTEST:
BY: ______________________________
CARMEN AVALOS
City Clerk
and
BY:__________________________
its:&KLHI)LQDQFH 2SHUDWLRQV
APPROVED AS TO FORM:
BY: ______________________________
MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:
BY: ______________________________
MELISSA ANGUIANO
Economic Development Director
[B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/2026] EXHIBIT “A”
Grant Application
Powered by ZoomGrants™ and
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City of Roseville
Housing Division
2026/27 CDBG and HPRR Funding Application
Deadline: 2/2/2026
The Gathering Inn
The Gathering Inn - HPRR
Jump to: Pre-Application Questionnaire Funding Application Program/Project Budget Documents USD$ 210,795.00 Requested
USD$ 360,237 Total cost of the
program or project
Submitted: 1/30/2026 8:25:59 AM
(Pacific)
Project Contact
Rolande Tellier
[email protected]
Tel: 9166625351
Additional Contacts
none entered
The Gathering Inn
4020 Sierra College Blvd.
Suite 100
Rocklin, CA 95677
United States
President and CEO
Keith Diederich
[email protected]
Telephone916-791-9355
Fax
Web www.thegatheringinn.com
EIN 84-1657746
UEI PCP7FJ4F4LA2
SAM
Expires
Pre-Application Questionnaire top
Primary Applicant
1. Which type of applicant entity are you?
Select one.
2. Have you received any grant funding from the City of Roseville before?
3. Which grant types has your agency received before?
Check all that apply. From any source or agency.
Non-profit (501c3/c4)
Public agency
Multi-agency Collaborative – Non-profit
Multi-agency Collaborative – Non-profit/Public Agency
Other:
Yes
No
Application Summary Description
4. Briefly describe the proposed program or project.
The Gathering Inn (TGI) is requesting HPRR funds to support case management of guests at our Roseville emergency shelter location, which serves South Placer county with a majority of guests being from Roseville or Rocklin. In addition, funding would provide for deposit, rental and utility assistance as guests exit the program into housing as well as provide rental subsidies for TGI's permanent supportive housing locations in Roseville and Rocklin.
Co-Applicant/Collaborating Agency
5. If this is a collaborative application, how many agencies are involved? Tick "0" if this is *not* a collaborative application.
6. List the collaborating agencies (Enter "none" if none.) Enter agency name and UEI # if assigned
none
7. Which funding source are you requesting?
Select one
8. Indicate the type of activity. You may select only one. *If you are applying for Homeless Prevention and Rapid Re-housing (HPRR) funds, please select the fifth option (HPRR).* You may submit more than one application. You may submit applications for more than one activity type. If you are not sure which category to select, please consult City staff. You will need to know this for your main application.
CDBG
REACH/Citizen’s Benefit Fund/ARPA
Homeless Prevention and Rapid Re-Housing (HPRR)
Other homeless funds (McKinney-Vento or other)
CDBG-CV
Other:
No prior funding
0 1
2 3
4 5
6 more than 6
CDBG
HPRR
CDBG - Public Services (not including services for homeless persons) CDBG - Public Facilities
CDBG - Economic Development
CDBG - Housing (not including housing and shelter for homeless persons) HPRR - Homeless Prevention and Rapid Re-housing
CDBG - Other Homeless Services (including shelter) *subject to Public Services cap*
9. Approximately how much in funding do you anticipate requesting for this application? 210795
10. Has your agency expended $1,000,000 or more in federal funds during the most recent fiscal year?
Please note, if federal expenditures exceed $1,000,000, a Single Audit is required.
CDBG - Acquisition of property with existing structures or facilities Yes
No
Funding Application top
1. Indicate the type of activity. You may select only one. *If you are applying for Homeless Prevention and Rapid Re-housing (HPRR) funds, please select the fifth option (HPRR).* Your selection will determine the branching questions you will answer for your specific activity. (BRANCHING CRITERIA)
You may submit more than one application. You may submit applications for more than one activity type. If you are not sure which category to select, please consult City staff. Your selection will determine the questions you are required to complete.
2. Describe the program or project.
What is the service you will provide or the project you will complete? How will it happen and when? What will be the result? Who will benefit and how? What are the goals and objectives? TGI employs 3 FTE Case Managers who work directly with our homeless guests at our South Placer location. Case Manager's specific duties include the following:
- Interview incoming guests and perform a needs assessment to identify each guest's barriers to obtaining housing and determine needs. This information is used to collaborate with the guest to develop a specific plan to connect them to the services and support necessary to ready them for housing. - After initial intake, case managers meet and follow up with each guest regularly on at least a weekly basis.
- Guest guests to obtain necessary vital documents for entering into a lease agreement when a housing opportunity arises.
- Facilitate Ready to Rent classes.
- Continue to provide case management and "after care" after housing is attained to ensure long term success.
Rapid Rehousing funds are also requested to assist guests in overcoming barriers to signing a lease agreements. These funds may be for security deposits or other financial obligations that need to be met in order to obtain housing.
3. Location(s) where services will be provided or project will be completed.
Include administrative offices if services will also be provided there or from there. Provide street Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
CDBG - Public Services (not including services for homeless persons) CDBG - Public Facilities
CDBG - Economic Development
CDBG - Housing (not including housing and shelter for homeless persons) HPRR - Homeless Prevention and Rapid Re-housing
CDBG - Other Homeless Services (including shelter) *subject to Public Services cap* CDBG - Acquisition of property with existing structures or facilities
address, city, and ZIP code.
Services will be provided to guests at our South Placer location: 201 Berkeley Ave,, Roseville, CA 95678
4. What is the program's/project's current status?
Is it still being planned? Is it underway? Is it ready to receive funding? Is the program or project seasonal? What will need to be done before the program or project can start? The program is underway and ready to receive funding.
5. When will the program or project begin?
If underway as of application, enter “underway.”
Underway
6. When will the program or project be completed?
Services must be completed no later than June 30 of the award fiscal year.
Program is ongoing
7. What are the specific costs to be funded with this request? Identify the types of costs and amounts. Salary, and for whom? Materials, what type and quantity? Equipment, specifications? How will funding these costs meet the goals and objectives described in this request?
Total: 211,572
Salary support and benefits for 1 FTE Case Manager: $66,976 Rapid Rehousing funds: $105,000
Rental Stipends: $12,000
Indirect costs (15%): $27,596
8. If this is a collaborative application, describe the collaboration being utilized for the proposed program or project.
Explain how the collaboration improves the provision of services or the competition of the proposed program or project. Attach co-applicant commitment letters to your application to document the collaboration.
N/A
9. Describe your other collaboration with other agencies, including non-profit and public agencies.
Do you participate in the local Continuum of Care (CoC) and/or coordinated entry efforts? Do you provide/accept referrals? Do you participate in other coordinating bodies or work with service/business/government organizations?
TGI participates in the CoC for Placer County, and holds a position on its board of directors as well as the board of the Homeless Resource Council of the Sierras. Referrals for shelter services are received through coordinated entry.
TGI staff also leads and participates in the Built for Zero efforts, housing navigation collaboration and multi-agency case conferencing.
TGI has had a long-standing relationship with Placer County HHS, Placer and Roseville Housing Authorities, Placer County Probation, Roseville and Rocklin police, Placer County Sheriff, Sutter Health and Kaiser and numerous church partners.
10. Describe your use of volunteers.
How do volunteers contribute to your efforts overall and to this program or project specifically? Our volunteers demonstrate the heart of The Gathering Inn. They invest their time and talent to impact the lives of our guests, assure them of their value, and encourage their growth. Our South Placer program wouldn't exist without our network of over 25 hosting churches who provide food, shelter & fellowship 365 nights each year. Similarly, our Mid Placer program is upheld by numerous volunteer groups from the community who daily provide and cook dinner for our guests in our 53-foot professional, mobile kitchen.
Our dedicated volunteers also assist in our community clothing closet, maintenance of our Roseville location and permanent supportive housing, fundraising & daytime resource center. Doctors and nurses donate their time to provide free on-site medical care to guests & low-income community members.
All in all, our volunteers nurture friendship, encourage well-being and offer tangible proof that the guests we serve aren’t invisible to the community, but are indeed valued
11. Describe your history and experience providing services to the community.
Be sure to include the number of years in operation and summary of major accomplishments.
TGI has been serving people experiencing homelessness in Placer County since 2004. Starting as a winter-only nomadic shelter for men, TGI's services in Placer County have grown to include 3 emergency shelter locations, 7 permanent supportive housing locations and a medical respite program all serving nearly 400 individuals each night.
12. Describe your experience with this type of program or project.
If this is a new program or project, your experience with similar programs and projects. If this addresses homelessness, what is your knowledge of issues and needs specific to homeless persons, including families and those at risk of homelessness?
TGI has been serving people experiencing homelessness in Placer County since 2004. Starting as a winter-only nomadic shelter for men, TGI's services in Placer County have grown to include 3 emergency shelter locations, 7 permanent supportive housing locations and a medical respite program all serving nearly 400 individuals each night. In 2024/2025, TGI expanded its reach to Sacramento County, operating emergency shelters in Elk Grove and the City of Sacramento, as well a permanent supportive housing in El Dorado County.
13. Identify staff who will implement and manage the program or project.
Include their experience administering the activity or similar type of activities. If this is a collaborative effort, note the agency for each staff person. Attach resumes and job descriptions or duty statements.
Lindsey DeLaMare is the Program Director for the South Placer emergency shelter. Lindsey has been with TGI since 2023 when she was hired as a case manager and was quickly promoted to Program Director where she manages and supervises our direct service shelter staff including case managers and specialists.
14. Describe your service area. All CDBG and HPRR funds must be used to benefit residents of the City of Roseville only.
If you serve an area less than the entire city, explain. If you serve an area larger than the city, how will you identify costs to serve Roseville residents? How will you assure Roseville residents are referred by outside agencies?
The Gathering Inn serves any man, woman, or family experiencing homelessness in Placer County. As part of the intake process for all of our guests, we identify their city of residence prior to becoming homeless. In this way, we are able to identify which guests came from Roseville and then track the cost associated with serving those guests. All data
pertaining to guests is captured in the Homeless Management Information System (HMIS).
15. List all City of Roseville funding received within the last three (3) years including funding amount and status.
List as follows: PROGRAM/PROJECT NAME, SOURCE/TYPE, AWARD AMOUNT, AWARD DATE, EXPENDED AMOUNT, STATUS (planned, underway, complete, or canceled) 2/1/2022 CDBG non-covered dental procedures $15,000 completed 2/3/2022 CDBG Mental Health Clinician $15,000 completed 2/3/2022 CDBG Office renovations $25,000 canceled
2/4/2022 HPRR Salaries, electrical upgrades $221,700 completed 2/5/2023 HPRR Housing $250,000 completed
1/31/2024 HPRR Housing Specialist and RR $80,000 completed 7/16/2025: HPRR: Case Management and RR $125,000 current
16. Should the City award less than you have requested, how will this impact the program or project?
Will you accept a lesser amount? Will goals be reduced? Will the program or project not be feasible? We hope The City of Roseville would fully fund our request but TGI would continue providing comprehensive homeless services by identifying alternative sources of income. TGI has always been vigilant about maintaining diversified sources of funding as we are acutely aware that no funding source is guaranteed to continue from one year to the next.
17. Explain how this program or project offers something different from what other agencies may offer, or are currently offering.
Do you coordinate with other agencies to leverage and avoid duplication? What makes you different? Are services targeted to a unique population? Are you uniquely positioned to serve a community because of location, relationships, or staff skills?
The Gathering Inn is the largest homeless emergency housing & supportive services provider in Placer County and is the only program that serves all demographics of those experiencing homelessness including men, women & families. No other agency in Placer County provides the breadth of supportive services The Gathering Inn does which include: medical services, clothing closet, laundry & shower services, daytime Resource Center and Service Center, case management, life skills & sobriety programs, on-site Mental Health Clinician support, medical respite and a Permanent Supportive Housing program.
Our clothing closet and medical clinic are also available to the surrounding community, regardless of their enrollment in our program.
18. These funds must be used to benefit extremely low, very low, and low and moderate income persons. You must also collect and report demographic information on persons served.
Describe your methods for documenting eligibility for services and collecting demographics.
If you are targeting a low-income area, please describe the area and how you determined it is lowincome. If you are serving a population that is presumed to be low-income, please describe. Describe the tools you use to report on persons served.
TGI performs a detailed intake process with all our homeless guests, and collects a number of data points including: sources of income, amount of income, ethnicity, gender and length of homelessness. This intake process verifies our program participants' low income status. The intake process also provides data regarding our guests' background
including; self-reported mental health conditions, whether they have been incarcerated, have been in treatment previously, have an existing medical condition, have a substance abuse problem or have received or are receiving government financial assistance. We would continue to use this system to count & monitor the beneficiaries of our programs. We have been utilizing the HMIS data management system for the past several years and have recently expanded its use to include tracking case management plans, notes & outcomes for our guests. TGI's Director of Quality Assurance is specifically responsible for all guest demographic and statistical reporting and has vastly improved the timeliness, accuracy and efficiency of data collection over the past year.
19. Are you currently participating in and using HMIS? Are you part of coordinated entry? (HOMELESS)
If not, will you begin using HMIS if awarded funding? Will information on persons served under this award be entered into HMIS?
Yes, TGI is the largest HMIS user in the county and we accept referrals to our shelters through coordinated entry.
20. How many unduplicated persons are you projecting to serve THIS year (July 2025 - June 2026)? How many of those will be Roseville residents?
If not underway, enter 0. Ignore the automatic total under the table you will see in preview and print. 278 Total unduplicated persons
251 Roseville unduplicated persons
21. How many unduplicated persons are you projecting to serve NEXT year (July 2026 - June 2027) should you receive this award? How many of those will be Roseville residents? Ignore the automatic total under the table you will see in preview and print.
22. What is your total cost to serve each unduplicated person? Amount funded by this grant? Ignore the automatic total under the table you will see in preview and print.
23. Describe the primary unit of service you will provide.
You will propose numbers in the following question. Examples include: meals, homes repaired, hours of service provided, shelter nights.
Case management meetings
24. How many units of service (above) do you propose to provide? How many can be attributed to the funding requested?
25. This request will … (SERVICES, FACILITIES, HOMELESS) Select one
26. Describe all planning/predevelopment steps that have been completed to date. (FACILITIES,
ACQUISITION)
-answer not presented because of the answer to #1-
27. Is this project a multi-phased activity? (FACILITIES, ACQUISITION) -answer not presented because of the answer to #1-
28. Is this a new program/service, or an expansion or continuation of an existing program/service? (SERVICES, HOMELESS, ECONOMIC DEVELOPMENT)
29. Enter the number of full-time and part-time jobs that will be created or retained. (ECONOMIC
DEVELOPMENT)
-answer not presented because of the answer to #1-
529.00 529.00 TOTAL
350 Total unduplicated persons
315 Roseville unduplicated persons
665.00 665.00 TOTAL
$20,757.00 Total cost/person ($)
$291.98 Cost/person funded by this grant ($)
21,048.98 21,048.98 TOTAL
3500 Total units
49 Units attributed to funding requested
3,549.00 3,549.00 TOTAL
Result in an increase in the current level of service provided, or increase the capacity of a facility.
Improve access to an existing service, or improve access to an existing facility.
Prevent a reduction in the current level of service provided, or reduction in the current capacity of a facility.
Correct a currently sub-standard level of service, or correct a sub-standard condition in a facility.
New
Expansion
Continuation
30. Enter the number of full-time and part-time jobs that will be created or retained FOR LOWINCOME PERSONS. (ECONOMIC DEVELOPMENT) -answer not presented because of the answer to #1-
31. For acquisition of real property or existing property to be used for the development of affordable rental housing - do you have evidence of site control and a current appraisal? (ACQUISITION)
-answer not presented because of the answer to #1-
32. Provide any additional information in the space below that you would like to be considered for this proposal.
-answer not presented because of the answer to #1-
33. Have you completed the budget tab?
-answer not presented because of the answer to #1-
34. Have you uploaded all required documents?
-answer not presented because of the answer to #1-
Program/Project Budget top
Revenue/Sources Prior
(Actual)
Current
(Budgeted) Proposed
City of Roseville (this request) USD$
210,795.00
USD$
210,795.00
City of Rocklin USD$ 30,000.00 USD$ 30,000.00
Placer County USD$
480,700.00
USD$
480,700.00
HHAP-5 USD$ 85,000.00 USD$ 85,000.00
City of Roseville HPRR USD$
125,000.00
USD$
125,000.00
Private donations USD$
603,529.00
USD$
603,592.00
Total USD$
0.00 USD$
1,535,024.00
USD$
1,535,087.00
Expenses/Uses Prior
(Actual)
Current
(Budgeted) Proposed
Salaries USD$
853,136.00
USD$
853,136.00
Taxes and Benefits USD$
183,593.00
USD$
183,593.00
Materials and program supplies USD$ 75,000.00 USD$ 75,000.00 Equipment USD$ 14,000.00 USD$ 14,000.00
Rental assistance USD$
117,000.00
USD$
117,000.00
Utilities USD$ 58,500.00 USD$ 58,500.00
Building loan USD$ 35,000.00 USD$ 35,000.00
Vehicle repair, maintenance and
fuel/mileage USD$ 80,000.00 USD$ 80,000.00
Indirect costs USD$
118,795.00
USD$
118,795.00
Total USD$ USD$ USD$
Application ID: 514371
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0.00 1,535,024.00 1,535,024.00
Current less Prior
Change from Prior (Actual) to Current (Budgeted)
USD$
1,535,024.00
Proposed less Current
Change from Current (Budgeted) to Proposed
USD$ 63.00
Program/Project Budget Narrative
Salary support and benefits for 1 FTE Case Manager: $66,976 to provide case management and housing navigation support
Rapid Rehousing funds: $105,000: for rental security deposits, landlord incentives Rental Stipends: $12,000: for current TGI tenants of permanent supportive house in Roseville Indirect costs (15%): $27,596
Documents top
Documents Requested * Required?Attached Documents *
Agency Adopted Budget for current year FY 25-26 budget
Program/Project Proposed Budget
download template
Project budget
Current Organizational Chart Org chart
Authorized Signatory Page
download template
Authorized Signatory
Collaborator Commitment Letter(s)
Award Letter(s)
Other documents
Blank copy of Program Intake Form
Organization's Non-Discrimination Policy
Organization's Reasonable
Accommodation Policy
[B:\City Attorney\corres\Melissa\Contracts 2026\HPPR Prgram Agreements\HPRR The Gathering Inn.docx: 9/2/2026] EXHIBIT “B”
EXHIBIT "B"
Performance Measures of Program
Outcomes
The City and its grantees will track data on the performance measures as described below. The City will require grantees to collect this information from project participants at program entry and at program exit, or as needed based on timing of submittal of monitoring reports, whichever occurs first. Grantees that do not measure progress or do not make notable progress through the services provided will rank lower or may not be considered for potential future funding rounds. Grantees must utilize the Homeless Management Information System (HMIS) intake, update, and exit forms.
Measurement I: How many people were served?
• # of people served and demographics
Measurement 2: How many secured housing?
• % and # of people who successfully secure housing, separated into transitional or residential treatment facility and permanent housing • Cost/benefit ratio (number of clients exited to permanent housing/program cost) • Length of time from program entry to securing permanent housing Measurement 3: What are the long-term benefits? Are there any impacts to other services? Housing:
• % and # of people who retain permanent housing at 6 month intervals from placement in permanent housing or obtain permanent housing after time in transitional or residential treatment
Measurement 4: Please provide narrative information regarding your local partnerships and how you collaborate with other partners and referral agencies to increase service delivery efficiency and reduce duplication of services in Roseville.
Measurement 5: Are participants of your program properly entered and updated in the HMIS database?
Use of Funding: A summary report regarding use of the program grant funding will be required with each monitoring report as well, including a final report on the use of funds.
Performance measurements that are unrelated to a given program can be waived at the discretion of City Housing staff.
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.21
File #: 0400-04-12-1
Item ID: 2026-760
Title: Baseline Road Frontage - Sierra Vista Estia - Notice of Completion Contact: Matt Shields 916-223-7109 [email protected]
SUMMARY
Staff recommends approval of the Notice of Completion for the Baseline Road Frontage - Sierra Vista Estia project as complete. The Engineering Division has made final inspection of the project and has found the roadway infrastructure work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting Baseline Road Frontage - Sierra Vista Estia, CWJ # 190953, as complete and authorizing the City Engineer to execute the Notice of Completion.
BACKGROUND
The Engineering Division has made a final inspection of the above project and has found the roadway infrastructure work complete in accordance with the improvement plans and City specifications.
FISCAL IMPACT
The actions requested as part of this action have no impact to the City's General Fund. Construction costs were paid by the developer.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.
Approval of the Notice of Completion meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Matt Shields, Construction Inspector
Mike Isom, Development Services Director
ATTACHMENTS:
1. Resolution 26-350
2. NOC Baseline Road Frontage - Sierra Vista Estia
3. Exhibit A - Baseline Frontage Location Map
4. Baseline Road Frontage Final Map
5. Sierra Vista -KT Properties Map
REVIEWERS:
Matt Shields, Development Services Department - Engineering Division Created/Initiated - 9/9/2026 Marc Stout, Development Services Department - Engineering Division Approved - 9/14/2026 Mike Isom, Development Services Department Approved - 9/14/2026 Kelly Aye, City Attorney Department Approved - 9/14/2026 Katrina Six, City Clerk Department Approved - 9/14/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/15/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/15/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/15/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/16/2026 Katrina Six, City Clerk Department Final Approval - 9/16/2026
RESOLUTION NO. 26-350
RESOLUTION OF THE COUNCIL OF THE CITY OF ROSEVILLE ACCEPTING THE PUBLIC WORK KNOWN AS BASELINE ROAD FRONTAGE – SIERRA VISTA ESTIA PROJECT, APPROVING THE "NOTICE OF COMPLETION", AND AUTHORIZING AND DIRECTING
THE CITY ENGINEER TO EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF
ROSEVILLE, THEREFORE, AND ACCEPTING ALL OF THE DEDICATIONS OFFERED ON THE RECORDED MAP OF THE SUBDIVISION.
BE IT RESOLVED by the Council of the City of Roseville as follows:
1. The "Notice of Completion" on file in the City Clerk's Department relative to that public work known as the Baseline Road Frontage – Sierra Vista Estia project is hereby approved and the public work accepted.
2. All of the right-of-way and easements offered for dedication on the final map of Sierra Vista - Estia recorded in Book 36 of Maps, Page 132 , in the office of the recorder of Placer County, is hereby accepted by the City in part as said dedications relates to the improvement plan set known as Baseline Road Frontage – Sierra Vista Estia.
3. The City Engineer is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
CITY CLERK
RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:
CITY CLERK
CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.
The direct/general contractor on said project was .
The surety on said project was
.
___________________________________
City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk
State of California )
County of Placer )
I, , being first duly sworn, depose and say: I am the
of the City of Roseville, a municipal corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true.
___________________________________
City of Roseville
State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _____ day of ,
20___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.
____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
BASELINE RD
Exhibit A: Location Map
City of Roseville
Baseline Road Frontage
Project
.
Location
0 0.13 0.25
Miles
SANTUCCI
BL
VISTA GRANDE BL
BASELINE RD
Vicinity Map
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.22
File #: 0400-04-15-1
Item ID: 2026-809
Title: Amoruso Ranch Phase 1 — Subphase A2 Backbone Westbrook Blvd — Segment 6 — Notice of Completion
Contact: Troy Galvin 916-774-5441 [email protected]
SUMMARY
Staff recommends approval of the Notice of Completion for the Amoruso Ranch Phase 1 — Subphase A2 Backbone Westbrook Blvd — Segment 6 as complete. The Engineering Division has made final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact on the City's General Fund. Construction costs were paid by the developer.
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting Amoruso Ranch Phase 1 — Subphase A2 Backbone Westbrook Blvd — Segment 6, CWJ#191138, as complete and authorizing the City Engineer to execute the Notice of Completion.
BACKGROUND
The Engineering Division has made a final inspection of the above project and has found the roadway infrastructure work complete in accordance with the improvement plans and City Specifications.
FISCAL IMPACT
The actions requested as part of this action have no impact to the City's General Fund. Construction costs were paid by the developer.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.
Approval of the Notice of Completion meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Troy Galvin, Construction Inspector
Mike Isom, Development Services Director
ATTACHMENTS:
1. Resolution 26-355
2. NOC
3. Exhibit A Location Map
4. Final Map
REVIEWERS:
Troy Galvin, Development Services Department - Engineering Division Created/Initiated - 9/16/2026 Marc Stout, Development Services Department - Engineering Division Approved - 9/17/2026 Mike Isom, Development Services Department Approved - 9/17/2026 Kelly Aye, City Attorney Department Approved - 9/17/2026 Katrina Six, City Clerk Department Approved - 9/22/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/22/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/23/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/23/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/23/2026 Katrina Six, City Clerk Department Final Approval - 9/23/2026
RESOLUTION NO. 26-355
RESOLUTION OF THE COUNCIL OF THE CITY OF ROSEVILLE ACCEPTING THE PUBLIC WORK KNOWN AS AMORUSO RANCH PHASE 1 – SUBPHASE A2 BACKBONE WESTBROOK BLVD – SEGMENT 6 PROJECT, APPROVING THE "NOTICE OF COMPLETION", AND AUTHORIZING AND DIRECTING THE CITY ENGINEER TO
EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE, THEREFORE, AND
ACCEPTING A PORTION OF THE DEDICATIONS OFFERED ON THE RECORDED MAP OF THE SUBDIVISION.
BE IT RESOLVED by the Council of the City of Roseville as follows:
1. The "Notice of Completion" on file in the City Clerk's Department relative to that public work known as the Amoruso Ranch Phase 1 – Subphase A2 Backbone Westbrook Blvd – Segment 6 is hereby approved and the public work accepted.
2. A portion of the right-of-way and easements offered for dedication on the final map of Amoruso Ranch – Phase A1 recorded in Book GG of Maps, Page 49, in the office of the recorder of Placer County, is hereby accepted by the City in part as said dedications relates to the improvement plan set known as Amoruso Ranch Phase 1 – Subphase A2 Backbone Westbrook Blvd – Segment 6.
3. The City Engineer is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
CITY CLERK
RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:
CITY CLERK
CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.
The direct/general contractor on said project was .
The surety on said project was
.
___________________________________
City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk
State of California )
County of Placer )
I, , being first duly sworn, depose and say: I am the
of the City of Roseville, a municipal corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true.
___________________________________
City of Roseville
State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _____ day of ,
20___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.
____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
WESTBROOK BL
SADDLE CREEK
WY
Exhibit A: Location Map
City of Roseville
Amoruso Ranch Phase 1 - Subphase A2 Backbone
Westbrook Boulevard - Segment 6
Project
Location
.
0 0.13 0.25
Miles
WESTBROOK BL
FI
D
DYMENT
R
D
BLUE OAKS BL
Vicinity Map
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.23
File #: 0400-04-17-1
Item ID: 2026-816
Title: Infill PCL 13 – Oakleaf Estates Subdivision — Final Map and Subdivision Agreement Contact: Jeff Hendrix 916-774-5463 [email protected]
SUMMARY
Staff recommends approval of the final map on file with the City Clerk and acceptance, on behalf of the public, the public utility easements and right of way; and approval of the Subdivision Agreement and authorization for the City Manager to execute the agreement on behalf of the City. The Engineering Department has completed its review of the final map and found that it is in compliance with the approved tentative map. This map will create 17 residential lots and one right-of-way lot for purposes of stormwater conveyance. The actions requested have no fiscal impact on the City's General Fund.
RECOMMENDATION
Staff recommends that the City Council take the following actions:
1. Approve the final map on file with the City Clerk and accept, on behalf of the public, the public utility easements and right of way offered thereon.
2. Adopt the attached resolution approving the Subdivision Agreement and authorizing the City Manager to execute the agreement on behalf of the City.
BACKGROUND
The Development Services Department, Engineering section, has reviewed the subject final map and found that it is in compliance with the Subdivision Map Act and the City's Subdivision Ordinance and all conditions of the tentative map have been met. This map will create 17 residential lots and one right-ofway lot for purposes of stormwater conveyance.
FISCAL IMPACT
There is no fiscal impact to the City's General Fund associated with this approval.
ENVIRONMENTAL REVIEW
Council approval of the Infill PCL 13 – Oakleaf Estates Subdivision Final Map project is an action that is subject to CEQA. Project level CEQA compliance for the Infill PCL 13 – Oakleaf Estates Subdivision Final Map project was accomplished with preparation of the Infill PCL 13 – Oakleaf Estates Subdivision Initial Study/Mitigated Negative Declaration (IS/MND) (Adopted: September 13, 2024) (SCH: 2024051183).
Because the Infill PCL 13 – Oakleaf Estates Subdivision Final Map project is consistent with the project evaluated in the Infill PCL 13 – Oakleaf Estates Subdivision IS/MND, no new effects would be expected to occur and all applicable mitigation measures from the Infill PCL 13 – Oakleaf Estates Subdivision IS/MND will be implemented. As such, no additional CEQA action is required at this time.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Jeff Hendrix, Associate Engineer
Mike Isom, Development Services Director
ATTACHMENTS:
1. Oakleaf Estates Vicinity Map
2. Oakleaf Estates Final Map
3. Resolution 26-369
4. Subdivision Agreement
REVIEWERS:
Jeff Hendrix, Development Services Department - Engineering Division Created/Initiated - 9/16/2026 Marc Stout, Development Services Department - Engineering Division Approved - 9/17/2026 Mike Isom, Development Services Department Approved - 9/17/2026 Kelly Aye, City Attorney Department Approved - 9/22/2026 Katrina Six, City Clerk Department Approved - 9/22/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/23/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/24/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/24/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/24/2026 Katrina Six, City Clerk Department Final Approval - 9/24/2026
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TO ACCOMPANY FINAL MAP:INFILL PCL 13 OAKLEAF ESTATES SUBDIVISIONSUBDIVISION NUMBER PL23-0198
SEPTEMBER 2026
1204 "E" STREET, MARYSVILLE, CA 95901 SHEET OF 2
MHM JOB # 22201
BOOK ____ OF MAPS, PAGE ____
FINAL MAP OF
INFILL PCL 13 - OAKLEAF
ESTATES SUBDIVISION
SUBDIVISION NO. PL23-0198
BEING A PORTION OF LOT 6 OF THE MAP ENTITLED "HILL AND ATKINS SUBURBAN TRACT" AS SUCH MAP IS RECORDED IN BOOK "C" OF MAPS, PAGE 58 IN THE RECORDER'S OFFICE OF PLACER COUNTY, CALIFORNIA. PROPERTY ALSO LYING WITHIN A PORTION OF SECTION 34, T. 11 N., R. 6 E., MOUNT
DIABLO MERIDIAN, LOCATED IN THE CITY OF ROSEVILLE, COUNTY OFPLACER, STATE OF CALIFORNIA ENGINEERS & SURVEYORS SINCE 1892
THE UNDERSIGNED HEREBY STATE THAT THEY ARE THE ONLY PERSONS HAVING ANY RECORD TITLEINTEREST IN THE LANDS SUBDIVIDED HEREON AND THEY HEREBY CONSENT TO THE PREPARATION ANDRECORDING OF THIS FINAL MAP OF INFILL PCL 13 - OAKLEAF ESTATES SUBDIVISION, AND HEREBY
OFFER FOR DEDICATION AND DO PARTICIPATE IN SAID OFFER OF DEDICATION AND DO HEREBY DEDICATE THE FOLLOWING:THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED AS AN EASEMENT FOR PUBLIC PURPOSES:
1. PUBLIC EASEMENTS FOR THE INSTALLATION AND MAINTENANCE OF, BUT NOT LIMITED TO, WATER,
SANITARY SEWER, AND GAS PIPES AND DRAINAGE PIPES TOGETHER WITH ANY AND ALL APPURTENANCES PERTAINING THERETO; AND FOR UNDERGROUND AND OVERHEAD WIRES AND CONDUITS FOR ELECTRIC, TELEVISION, AND TELEPHONE SERVICES; AND FOR ELECTROLIERS, TRAFFIC CONTROL APPURTENANCES, TOGETHER WITH ANY AND ALL APPURTENANCES PERTAININGTHERETO, ON, OVER, UNDER AND ACROSS LOT A AND THE 12.5-FOOT WIDE STRIP(S) OF LAND CONTIGUOUS TO THE STREET SHOWN HEREON AS ATKINS COURT AND DESIGNATED "P.U.E." (PUBLIC
UTILITY EASEMENT)
THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED IN FEE FOR PUBLIC PURPOSES:
1. AS PUBLIC RIGHTS-OF-WAY (INCLUDING ALL IMPROVEMENTS THEREON) THE STREET SHOWN HEREON AS ATKINS COURT.
2. LOT A AS SHOWN HEREON TO THE CITY OF ROSEVILLE FOR STORMWATER CONVEYANCE AND AS PUBLIC RIGHT-OF-WAY.
ALL AS SHOWN ON SAID MAP, WITHIN SUBDIVISION.
OAKLEAF 17, LLC, A DELAWARE LIMITED LIABILITY COMPANY
BY: AARON ROSS
ITS: PRESIDENT
OWNER'S STATEMENT
THIS FINAL MAP OF INFILL PCL 13 - OAKLEAF ESTATES SUBDIVISION WAS
PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD
SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF OAKLEAF 17, LLC ON JULY 16, 2026. I HEREBY STATE THAT THIS MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP; THAT ALL THEMONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED OR WILL BE SET IN THOSE POSITIONS BEFORE DECEMBER 31, 2026, AND THAT THE MONUMENTS ARE, OR WILL BE SUFFICIENT TO ENABLE THE SURVEY TO BERETRACED.
I HEREBY STATE THAT I HAVE EXAMINED THIS FINAL MAP OF INFILL PCL 13 -
OAKLEAF ESTATES SUBDIVISION AND FIND IT TO BE SUBSTANTIALLY THE SAME AS THE TENTATIVE MAP ON FILE AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND ALL APPLICABLE CITYORDINANCES HAVE BEEN COMPLIED WITH.
MARC STOUT DATE
CITY ENGINEER, R.C.E. 69879
EXPIRES: 09-30-26I HEREBY STATE THAT I AM SATISFIED THAT THIS FINAL MAP OFINFILL PCL 13 - OAKLEAF ESTATES SUBDIVISION IS TECHNICALLY CORRECT.FOR MARC STOUT, CITY ENGINEER, CITY OF ROSEVILLE TIMOTHY G. BLAIR
PLS. #8278 EXPIRATION DATE: 12/31/27DATE
BY:
SURVEYOR'S STATEMENT
CITY ENGINEER'S STATEMENTRECORDER'S STATEMENTRYAN RONCOPLACER COUNTY RECORDERDOCUMENT NO.
P.L.S. 8457JOHN S. MALLENEXPIRES: 12-31-2026
FEE PD.
DEPUTY RECORDER
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE
IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.
COUNTY OF STATE OF }SS
ON BEFORE ME
, NOTARY PUBLIC, PERSONALLY APPEARED , WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)
WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND
ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIRAUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE
INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND.
SIGNATURE OF NOTARY
NOTARY'S NAME
MY COMMISSION NUMBER MY COMMISSION EXPIRES PRINCIPAL PLACE OF BUSINESS (County)
NOTARY'S ACKNOWLEDGMENT
WE, THE UNDERSIGNED, ANCHOR LOANS, LP, NAMED AS THE BENEFICIARY IN THAT CERTAIN DEED OF TRUST DATED JUNE 26, 2026, RECORDED JUNE 26, 2026, AS RECORDED IN DOCUMENT NO. 2026-0037078, OFFICIAL RECORDS, PLACER COUNTY, CALIFORNIA, HEREBY CONSENT TO THE PREPARATION AND RECORDATION OF THIS FINAL MAP.
BY: TITLE:
BENEFICIARY'S STATEMENT
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE
IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.
COUNTY OF STATE OF }SS
ON BEFORE ME
, NOTARY PUBLIC, PERSONALLY APPEARED , WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)
WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND
ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIRAUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE
INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND.
SIGNATURE OF NOTARY
NOTARY'S NAME
MY COMMISSION NUMBER MY COMMISSION EXPIRES PRINCIPAL PLACE OF BUSINESS (County)
NOTARY'S ACKNOWLEDGMENT
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I HEREBY STATE THAT THE CITY COUNCIL OF THE CITY OF ROSEVILLE HAS APPROVED THISFINAL MAP OF INFILL PCL 13 - OAKLEAF ESTATES SUBDIVISION AND HAS ACCEPTED ON
BEHALF OF THE PUBLIC, THE PUBLIC UTILITY EASEMENTS OFFERED HEREON FOR DEDICATION AND HAS ACCEPTED, SUBJECT TO IMPROVEMENT, LOT A AND THERIGHTS-OF-WAY OFFERED HEREON FOR DEDICATION.DATED __________________ _____________________________________ CITY CLERK, CITY OF ROSEVILLE ______________________________________ ASSISTANT CITY CLERK
CITY CLERK'S STATEMENT
HT
MO AIR Y G. BL I T
ACCEPTED FOR RECORD AND FILED IN THE OFFICE OF THE RECORDER OF PLACERCOUNTY, STATE OF CALIFORNIA, AT MINUTES AFTER O'CLOCK ONTHE DAY OF , 2026 AND RECORDED IN BOOK OF MAPS, ATPAGE AT THE REQUEST OF MHM INC.
THE LOTS ON THIS MAP ARE SUBJECT TO
1. ANY STREET, DRAINAGE, PUBLIC UTILITY, OR OTHER EASEMENTS AFFECTING THE PROPERTY.
2. THE CITY OF ROSEVILLE CONDITIONS OF APPROVAL FOR TENTATIVE SUBDIVISION MAP PL23-0198 APPROVED ON SEPTEMBER 12, 2024. 3. SUBJECT TO COVENANTS, CONDITIONS AND RESTRICTIONS, RECORDED AS DOCUMENT NO. ____________________ ON _____________________
Line Table
Line #
L1
L2
L3
L4
Length
11.393
22.00029.025
10.717
Direction
S88° 51' 37.00"W
N89° 44' 46.00"W
N00° 15' 14.00"EN00° 15' 14.00"E
Curve Table
Curve #
C1
C2
C3
C4
C5C6C7C8C9
C10
C11
C12
C13
C14
Length
31.91 13.80
44.77 16.30
31.1347.12
6.98 105.59
67.54 25.5347.43
58.5653.0053.00
Radius
20.00 221.00221.00
179.00179.00
45.0043.0043.0043.0020.00
179.00
221.00200.00200.00
Delta
091°24'48"003°34'36"011°36'24"005°13'05"009°57'54"060°00'00"009°18'25" 140°41'35"
090°00'00"073°07'34"015°10'59"015°10'59"015°10'59"015°10'59"
ATKINS COURT
PORTER DRIVE
MAIN STREET
TREASURE LANE
8,909 SF
LOT 1 6,343 SF LOT 2 6,832 SF LOT 3* 6,838 SF LOT 4* 6,816 SF LOT 5* 6,794 SF LOT 6* 6,773 SF LOT 7 6,751 SF LOT 8 6,729 SF LOT 9 6,707 SF LOT 10* 6,685 SF LOT 11* 6,663 SF LOT 12* 6,641 SF LOT 13* 6,620 SF LOT 14 6,598 SF LOT 15 6,220 SF LOT 16 6,749 SF
LOT 17
015-080-044
19.35' 12.5' PUE 12.5' PUE 12.5' PUE
LOT A
0.35 ACRES
(E) 20' ACCESS EASEMENT
PER BK 892 PG 43 O.R.
N00° 30' 45"W (R7)
N00° 05' 38"W (M) 112.02' (R7&M)
S89° 29' 00"W (R4)
S88° 54' 41"W(R1&M) 216.96' (M)
N00° 30' 45"W (R6)
N00° 05' 38"W (M) 300.38' (R6&M)
N00° 30' 45"W (R5)
N00° 05' 38"W (M) 688.80' (R5&M)
S89° 12' 25"W 162.11' (R3)
S89° 37' 32"W 162.14' (M)
N00° 16' 25"E
660.00' (R1&M)
S89° 01' 20"W 165.04' (R1&M)
S89° 38' 21"W (R1&M)
S89° 47' 20"W (R4)
27.00' (R1,R4&M)
S89° 01' 20"W(R1&M)
46.60' (M)
S89° 01' 20"W(R1&M)
122.70' (M)
S88° 54' 41"W
1.41' (R1&M)
S00° 16' 25"W
2.04' (R1&M)
(E) 15.0' PRIVATE
DRAINAGE EASEMENT
PER R1
N.A.P.O.
BOOK GG OF MAPS,
PAGE 91
N.A.P.O.
BOOK F OF MAPS,
PAGE 45
N.A.P.O.
LOT 97 PER BOOK
2292 OR PAGE 656
N.A.P.O.
BOOK K OF MAPS,
PAGE 58
N.A.P.O.
BOOK L OF MAPS,
PAGE 47
28.6' R/W
36.2' R/W
21.0' R/W
21.0' R/W
L1
N00° 16' 25"E
631.40' N00° 16' 25"E 454.11'
C9
S00° 15' 14"W
C12 842.30'
C11
S00° 15' 14"W
65.92'
C10
S00° 15' 14"W
112.93'
C14 C13
S00° 15' 14"W
837.41'
L2
N00° 05' 38"W
29.07' N00° 05' 38"W2.00' N00° 05' 38"W 5.33' N00° 05' 38"W 19.99' 28.60' N00° 05' 38"W 29.07' S88° 50' 26"W
80.98' C1 N00° 15' 14"E 55.89' C2
87.68'
N89° 44' 46"W
101.35' C3 C4
41.03'
N89° 44' 46"W
111.81' C5 L3
60.00'
N89° 44' 46"W
114.15' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
113.79' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
113.42' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
113.06' N00° 15' 14"E 60.00' 40.65'
N89° 44' 46"W
112.69' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
112.33' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
111.97' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
111.60' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
111.24' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
110.87' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
110.51' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
110.14' N00° 15' 14"E 60.00' 60.00'
N89° 44' 46"W
109.78' N00° 15' 14"E 17.06'C6 C7
60.00' N89° 44' 46"W
81.18' C8
L4
N89° 37' 32"E
107.89' 88.17' 18.97' N.A.P.O. HALL DOC # 2023-0028701 N.A.P.O. HALL DOC # 2023-0028711 N.A.P.O. HALL DOC # 2023-0036487
BASIS OF BEARINGS
N00° 08' 42"W (R3) N00° 16' 25"E (R1&M) 660.00' (R1&M)
10 9 8 7 6 5 4 3 2 1
3 4 5 6
10 1 2 3 4 5 6 7 8 9 10
SUBDIVIDED AREA = 4.23 ACRES
17 RESIDENTIAL LOTS = 2.76 ACRES
ROADS = 1.12 ACRESLOT A = 0.35 ACRES
SEPTEMBER 2026
1204 "E" STREET, MARYSVILLE, CA 95901 SHEET OF 2
MHM JOB # 22201
BOOK ____ OF MAPS, PAGE ____
FINAL MAP OF
INFILL PCL 13 - OAKLEAF
ESTATES SUBDIVISION
SUBDIVISION NO. PL23-0198
BEING A PORTION OF LOT 6 OF THE MAP ENTITLED "HILL AND ATKINS SUBURBAN TRACT" AS SUCH MAP IS RECORDED IN BOOK "C" OF MAPS, PAGE 58 IN THE RECORDER'S OFFICE OF PLACER COUNTY, CALIFORNIA. PROPERTY ALSO LYING WITHIN A PORTION OF SECTION 34, T. 11 N., R. 6 E., MOUNT
DIABLO MERIDIAN, LOCATED IN THE CITY OF ROSEVILLE, COUNTY OFPLACER, STATE OF CALIFORNIA ENGINEERS & SURVEYORS SINCE 1892
30' 0 60' 180'
1/2" 0 1" 3"
RECORD REFERENCES
(R1) INFILL PCL 13 1028 MAIN STREET SUBDIVISION BOOK "GG" OF MAPS, PAGE 91(R2) PARKLAND ESTATES BOOK "Q" OF MAPS, PAGE 88(R3) PARCEL MAP BOOK 22 OF PARCEL MAPS, PAGE 141(R4) KASEBERG COMMONS BOOK "M" OF MAPS, PAGE 28(R5) TREASURE MANOR UNIT NO. 3 BOOK "L" OF MAPS, PAGE 47
(R6) TREASURE MANOR UNIT NO. 2 BOOK "K" OF MAPS, PAGE 58(R7) TREASURE MANOR UNIT NO. 1 BOOK "F" OF MAPS, PAGE 45(R8) HILL AND ATKINS SUBURBAN TRACT BOOK "C" OF MAPS, AT PAGE 58 BASIS OF BEARINGS THE BASIS OF BEARINGS SHOWN HEREON ARE BASED ON THE FOUND MONUMENTS ON THEAND WEST LINE OF LOT 6 (R8) AND SAIDBEARING IS THE SAME AS SHOWN ON THE MAPENTITLED "INFILL PCL 13 1028 MAIN STREET SUBDIVISION" FILED IN BOOK GG OF MAPS, AT
PAGE 91, PLACER COUNTY RECORDS
LEGEND
WITNESS CORNER
EMBRACES RECORD DATA
PUBLIC UTILITY EASEMENTPUBLIC SERVICE EASEMENTMEASURED
SQUARE FEET
BASIS OF BEARINGSFOUND MONUMENT AS SHOWN
SET 5/8" REBAR W / CAP LS 8457
CALCULATED POINT - NOTHING
FOUND OR SET
SET STANDARD CENTERLINE
MONUMENT PER CITY DETAIL ST-36
SET 1" BRASS DISK IN CONCRETE
W/ STAMP LS 8457
DENOTES SEWER BACKFLOW PREVENTER VALVE REQUIRED ON SANITARY
SEWER CONNECTION BY THE CITY OF ROSEVILLE WITH THE BUILDING
PERMIT AND MAINTAINED THEREAFTER BY THE OWNER
WC
()
PUE
PSE
M
S.F.
(B.O.B.)
2 FOUND 2 1/2" BRASS SURVEYMONUMENT PER (R4)
FOUND 2 1/2" BRASS SURVEY
MONUMENT PER (R4)
N.A.P.O.
BOOK 22 OF PARCEL
MAPS, PAGE 141
1. GRADING SHALL CONFORM TO APPENDIX CHAPTER 33 UBC, LATEST EDITION, AND TO THE RECOMMENDATIONS OF THE GEOTECHNICAL ENGINEERING REPORT. (ENGINEERING DIV. FILE NO. 308-1040)
2. DISTANCES SHOWN HEREON ARE IN FEET AND DECIMALS THEREOF.
GENERAL NOTES
SCALE: 1"=60' * FOUND 1 1/4" COPPERWELD ACCEPTED AS THE SW CORNER OF SECTION 34 PER (R1&R3) FOUND 1 5/32" BRASS DISK STAMPED RCE 26388 PER (R1)
RESOLUTION NO. 26-369
APPROVING A SUBDIVISION AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND OAKLEAF 17, LLC, AND AUTHORIZING THE CITY MANAGER
TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Subdivision Agreement for the Infill PCL 13 - Oakleaf Estates Subdivision, by and between the City of Roseville and Oakleaf 17, LLC, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Subdivision Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.24
File #: 0203-12
Item ID: 2026-831
Title: Police Ballistic Body Armor - Sole Source Purchase Order Contact: Mark Peinado 916-774-5021 [email protected]
SUMMARY
Staff recommends approval of a sole source purchase order with Aardvark in the amount of $146,272.80 to provide Ballistic Body Armor for the department's SWAT Team members. Aardvark is the sole manufacturer of its Project 7 ballistic armor platform, which contains proprietary and patented technologies, materials, and design elements. Funding for this purchase was included in the adopted FY2026-27 budget in the SWAT Ballistic Body Armor Replacement project in the Equipment Replacement Fund.
RECOMMENDATION
Staff recommends that the City Council approve a sole source purchase order to Aardvark for the purchase of Ballistic Body Armor for the department's SWAT Team members.
BACKGROUND
The Police Department requires the replacement of ballistic body armor for its SWAT Team members, encompassing a total of 22 operators (16 Entry, 3 EOD, 3 Medics). The SWAT Team's current ballistic body armor is nearing the end of its life cycle. This sole source purchase order is being placed with Aardvark for their Project 7 ballistic armor platform.
Aardvark's Project 7 products are manufactured exclusively by and sold solely through Aardvark, featuring proprietary and patented technologies, materials, and design elements unavailable from any other source.
The Project 7 ballistic body armor build-out is specifically engineered to function as a single, fully integrated system. This ensures that all components including vests, arm protectors, plates, helmets, belts, packs, pouches, shields, and armor accessories, work together seamlessly and completely.
FISCAL IMPACT
The total cost for this Ballistic Body Armor purchase is $146,272.80. Funding for this purchase was included in the adopted FY2026-27 budget in the SWAT Ballistic Body Armor Replacement project in the Equipment Replacement Fund.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase order for ballistic body armor meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
Respectfully Submitted,
Mark Peinado, Management Analyst
Jeff Beigh, Police Chief
ATTACHMENTS:
1. Quotation - S12257 (2)
2. Sole Source confirmation letter
3. Sole Source Form
REVIEWERS:
Mark Peinado, Police Department Created/Initiated - 9/17/2026 Liz Luevano, Police Department Approved - 9/21/2026
Jeff Beigh, Police Department Approved - 9/21/2026
Kelly Aye, City Attorney Department Approved - 9/21/2026 Katrina Six, City Clerk Department Approved - 9/22/2026 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/22/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/23/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/23/2026 Dominick Casey, City Manager Department - City Manager Approved - 9/23/2026 Katrina Six, City Clerk Department Final Approval - 9/23/2026
Roseville Police Department, Nick Hom
1051 Junction Blvd
Roseville CA 95678
United States
Quotation: S12257
Quotation Date:
09/08/2026
Expiration:
11/15/2026
Salesperson:
Brittany Baeza
DESCRIPTION ROUTE QUANTITY UNIT
PRICE
TOTAL
[P7Q-ICON-UL3A] Project 7 - ICON w/ Ballistic Shoulders and Ultralight 3A Ballistics (Specify Size, Color)
22.00 Units
2295.00 $ 50,490.00
[P7Q-UPGRADE-FLEX] P7 Platform, Flex System Upgrade - Includes 2 6X6 Flex2 Panels
22.00 Units
100.00 $ 2,200.00
[P7Q-ACC-TP-UL3A] Project 7/Throat Protector/Complete with Ultralight 3A Ballistics (Specify Color)
22.00 Units
200.00 $ 4,400.00
[P7Q-ACC-UA-UL3A] Project 7/Upper Arm/Complete with Ultralight 3A Ballistics (Specify Color)
22.00 Units
510.00 $ 11,220.00
[P7Q-ACC-GS-UL3A] Project 7/Groin Standard/Complete with Ultralight 3A Ballistics (Specify Color)
22.00 Units
290.00 $ 6,380.00
[P7-RP-3++-ICW-LW-LG] Project 7/Rifle Plate/Level 3++ ICW/Lightweight/SAPI Large
44.00 Units
450.00 $ 19,800.00
[P7Q-IDPSET] Project 7 ID Patch Set(Front 2x6, Back 3x8, Upper Arms 2x6) 22.00 Units
70.00 $ 1,540.00
[P7Q-IHS-FC-ST-FD] P7 Integrated Helmet System/Standard Weight/Full Cut/FD (Specify Size, Color)
22.00 Units
1095.00 $ 24,090.00
ICON YOKE UL3AProject 7 - ICON Yoke Ultralight 3A Ballistics (Specify Size, Color) 22.00 Units
700.00 $ 15,400.00
Standard Delivery 1.00 Units 250.00 $ 250.00
FED TAX ID: 95-4451904
DUNS #: 861004349
SAM UEI: DGSKHRKYPDK9
Delivery: 120 Days ARO
To place this order, please contact Brittany Baeza at [email protected].
Thank you!
16 SWAT
3 EOD
3 TEMS
DESCRIPTION ROUTE QUANTITY UNIT
PRICE
TOTAL
Untaxed Amount $ 135,770.00
Taxes $ 10,502.80
Total $ 146,272.80
No return will be accepted unless a Return Authorization is issued prior to the goods being returned. If the error which necessitates the return is a result of an AARDVARK error, no restocking fee will be charged. Merchandise may be returned within 15 calendar days after purchase and buyer may be subject to a 25% restocking fee. All returns must be Freight Prepaid and in new sellable condition. Credit for the value of the returned merchandise (less restocking fees and shipping charges) will be made. Defective merchandise is not subject to any restocking fee. Customized orders are non-returnable.
Payment terms: 30 Days
1935 PUDDINGSTONE DRIVE, LA VERNE, CA 91750
P (800) 997 3773 P (909) 451 6100
AARDVARKTACTICAL.COM
January 9, 2026
To whom it may concern,
Please allow this letter to confirm that PROJECT 7 products are sole source, made exclusively by and sold exclusively through AARDVARK Tactical. PROJECT 7 represents a fusion of proprietary and/or patented technologies and a combination of materials and design elements that are not available in any other product or from any other source.
PROJECT 7 is designed to work as a single, fully integrated system that ensures all components (including vests, plate racks, dog vest, shields, battle belts, packs, pouches, plates, helmets, armor accessories, etc.) work together seamlessly to provide optimized safety, mobility, comfort, and operational effectiveness for tactical operators. PROJECT 7’s mission-specific armor platforms are engineered with cutting-edge materials and ballistic technologies to balance protection, weight, flexibility, and comfort.
The PROJECT 7 product line includes:
Advanced ballistic armor platforms such as full coverage entry vests and ultralight plate racks designed to meet specific mission profiles and mobility needs. Level III ballistic shields with ergonomic handle and padding systems and lightweight composite construction designed to reduce operator fatigue and improve maneuverability. Integrated helmet systems combining high-performance ballistic shells and modular mounting systems for night vision and communications accessories.
Industry-leading patrol vest designs, including the Xternal Patrol Vest (XPV) with a four-piece platform and patented cummerbund system to provide greater coverage, adjustability, and comfort without compromising flexibility.
Tactical K9 protection vests delivering ergonomic, high-coverage ballistic protection optimized for operational canine units.
A full range of packs, pouches, accessories, and mission-specific gear that integrate with PROJECT 7 armor systems.
PROJECT 7 armor systems include proprietary and patented technologies unique to our products. These technologies include, but are not limited to:
Three-Piece Cummerbund (3PC) designs that optimize fit, adjustability, and coverage across multiple platforms.
Replaceable elastic components for ergonomic fit and sustained comfort. Blue Force Gear Ultracomp components, First Spear Tubes closure systems, and other advanced load-bearing technologies that improve modularity and mission adaptability. The P7 “No Guess Sizing System”, allowing independent sizing of soft armor, hard armor plates, platforms, and cummerbunds for tailored fitting.
PROJECT 7 armor is American made and designed in collaboration with elite users to meet the demands of professional tactical operations.
Please do not hesitate to contact us if you have any further questions.
AARDVARK
Brittany Baeza
Account Management Supervisor
909-451-6102
[email protected]
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.25
File #: 0102-06
Item ID: 2026-799
Title: Proclamation - National Cybersecurity Awareness Month Contact: Arleta Wagenhals 916-774-5200 [email protected]
SUMMARY
Proclaim October 2026 as "Cybersecurity Awareness Month" in Roseville and officially support the National Cybersecurity Awareness Month, 'Securing the Next 250', and the National Public Awareness Campaign, 'Stop. Think. Connect.TM", and call upon all employees, residents and visitors of Roseville to become educated about cybersecurity and put that knowledge into practice to keep our connected community safe from cyber threats.
RECOMMENDATION
Proclaim October 2026 as "Cybersecurity Awareness Month" in Roseville and officially support the National Cybersecurity Awareness Month, 'Securing the Next 250', and the National Public Awareness Campaign, 'Stop. Think. Connect.TM", and call upon all employees, residents and visitors of Roseville to become educated about cybersecurity and put that knowledge into practice to keep our connected community safe from cyber threats.
BACKGROUND
Not applicable.
FISCAL IMPACT
Not applicable.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.
Council approval of a proclamation meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
6. Deliver exceptional City services
Respectfully Submitted,
Arleta Wagenhals, City Clerk Technician
Carmen Avalos, City Clerk
ATTACHMENTS:
1. Proclamation - National Cybersecurity Awareness Month REVIEWERS:
Arleta Wagenhals, City Clerk Department Created/Initiated - 9/8/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/9/2026 Michelle Sheidenberger, City Attorney Department Approved - 9/9/2026 Katrina Six, City Clerk Department Final Approval - 9/9/2026
City Council
Communication
Meeting Date: 10/7/2026
Item #: VI.26
File #: 0102-03
Item ID: 2026-818
Title: Minutes of Prior Meetings
Contact: Arleta Wagenhals 916-774-5200 [email protected]
SUMMARY
Staff recommends approval of the minutes of the September 16, 2026 City Council Meeting.
RECOMMENDATION
Staff recommends approval of the minutes of the September 16, 2026 City Council Meeting.
BACKGROUND
Not Applicable.
FISCAL IMPACT
There is no fiscal impact associated with this request.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The City Council minutes are not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
6. Deliver exceptional City services
Respectfully Submitted,
Arleta Wagenhals, City Clerk Technician
Carmen Avalos, City Clerk
ATTACHMENTS:
1. September 16, 2026 City Council Meeting Minutes
REVIEWERS:
Arleta Wagenhals, City Clerk Department Created/Initiated - 9/21/2026 Katrina Six, City Clerk Department Final Approval - 9/21/2026
Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk
MINUTES
City Council Regular Meeting
September 16, 2026
6:00 PM
City Council Chambers, 311 Vernon Street
I. CALL TO ORDER
Vice Mayor Alvord called the meeting to order at 6:00 PM.
II. ROLL CALL
Present: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci.
Absent: Mayor Bernasconi.
III. PLEDGE OF ALLEGIANCE
City Attorney Michelle Sheidenberger led the Pledge of Allegiance.
IV. MEETING PROCEDURES
City Clerk Carmen Avalos announced the procedures for addressing the City Council.
V. PUBLIC COMMENTS
This is an opportunity to make a public comment on non-agenda items.
Jeff Strain - spoke on impacts to wildlife due to goat grazing.
Kimberly Bray - spoke in opposition to Flock cameras and requested a town hall meeting on the subject.
Rosie the Ribbiter - spoke in opposition to Flock cameras.
John Carmichael - in support of banning gas powered leaf blowers in Roseville.
Clayton Strawn - spoke on other jurisdictions canceling Flock cameras.
JT - spoke on lack of engagement from City Council regarding Flock cameras and requested a town hall meeting on the subject.
VI. CONSENT CALENDAR
Motion by Councilmember Mendonsa, seconded by Councilmember Roccucci, to pull item 24 from the Consent Calendar for further discussion and approve the remaining items as recommended. The motion passed.
Ayes: Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Vice Mayor Alvord.
Absent: Mayor Bernasconi.
1. The Courts at Gibson Park Frontage Improvement Project - Notice of Completion (PARKS,
RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of the Notice of Completion for the Courts at Gibson Park – Frontage Improvement Project. The total cost of the construction contract with Frontline General Engineering, Inc. is $473,532. Funding for this project was approved using the Citywide Park Fund in The Courts at Gibson Park - Frontage Capital Improvement Project budget.
Additional funds were allocated from the General Fund using the FY2023-24 year-end budget surplus and the General Fund Capital Reserve Fund.
CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-346 accepting the Public Work known as The Courts at Gibson Park - Frontage Improvement Project, approving the "Notice of Completion", and authorizing and directing the City Engineer to execute said Notice on behalf of the City of Roseville.
2. Roseville Aquatics Complex Renovation Project - Award of Agreement (PARKS, RECREATION,
AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of an agreement with J-Walt Construction, Inc., in the amount of $2,266,000 to renovate the Roseville Aquatics Complex which will include replastering of the competition pool and upgrades to the locker rooms and restrooms. Additive alternates include mechanical pit wall repairs, heating, ventilation, and air conditioning improvements to the classroom, sports lighting replacements, additional plumbing improvements, door closer replacements, and replacement of the pool surge pit cover. Funding for renovation of this aquatic facility was provided by fiscal year 2024-25 General Fund year-end budget surplus appropriated in the FY2026-27 budget to the Roseville Aquatics Complex Renovations Project in the Parks Recreation and Library Capital Projects Fund. There will be no increase in General Fund maintenance costs.
CONTACT: Heather Buck 916-774-5254 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-333 approving an agreement, by and between the City of Roseville and J-Walt Construction, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
3. Del Stephenson Park Play Structure Replacement - Contract Purchase Agreement (PARKS,
RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of a contract purchase agreement with Playpower LT Farmington, Inc. c/o All About Play, Inc. for the Del Stephenson Park play structure replacement in the amount of $189,416.44. Funding and maintenance for the play structure replacement is through the Highland Reserve North Community Facilities District No. 2 (Services District). There will be no General Fund impact.
CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-340 approving a contract purchase agreement, by and between the City of Roseville and Playpower LT Farmington, Inc. c/o All About Play, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
4. Summerhill Park Play Structure Replacement Project - Contract Purchase Agreement (PARKS,
RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of a contract purchase agreement with Playpower LT Farmington, Inc. c/o All About Play for Summerhill Park play structure replacement in the amount of $190,000. Funding for this project was approved by Council in FY2025-26. The Summerhill Park play structure replacement project is funded through the Parks, Recreation & Library Capital Projects Fund. There will be no additional General Fund impact.
CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-341 approving a contract purchase agreement, by and between the City of Roseville and Playpower LT Farmington, Inc. c/o All About Play, and authorizing the City Manager to execute it on behalf of the City of Roseville.
5. Water Services - Sole Source Purchase Order (PARKS, RECREATION, AND LIBRARIES
DEPARTMENT - ADMINISTRATION)
Summary: Staff recommends approval of a sole source open purchase order including four (4) additional one-year renewals with Placer County Water Agency for water services to Roseville customers in Stoneridge Specific Plan. Placer County Water Agency is the sole supplier of water services in portions of the Stoneridge Specific Plan. The total cost of the purchase order is not to exceed $764,000 over five years. Funding will be provided from the annual budgets of the Parks, Recreation & Libraries Department in the General Fund and Stoneridge Community Facilities District No. 1 (Services District).
CONTACT: Anita Kwong 916-774-5243 [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-334 approving a sole source purchase order for water services.
6. Maidu Museum and Historic Site Exhibit Refresh Project - Professional Design Services Agreement (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - LIBRARY) Summary: Staff recommends approval of a professional design services agreement with Lord Cultural Resources Planning & Management Inc. in the amount of $255,206 to provide design services for the internal exhibit space at the Maidu Museum and Historic Site. Funding was appropriated in the FY2025-26 Capital Improvement Project budget to the Maidu Museum and Historic Site Exhibit Refresh Project in the Parks, Recreation & Library Capital Projects Fund.
CONTACT: Narinderpal Sufi 916-774-5234 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-335 approving a professional design services agreement, by and between the City of Roseville and Lord Cultural Resources Planning & Management Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
7. Stone Point Community Facilities District No. 5 Parks Rehabilitation - New Capital Improvement Project and Budget Adjustment (PARKS, RECREATION, AND LIBRARIES
DEPARTMENT - PARK MAINTENANCE)
Summary: Staff recommends approval of a budget adjustment of $155,357 for the establishment of a new Capital Improvement Project – Stone Point Communities Facilities District 5 Parks Rehabilitation. Funding is provided by available resources in the Stone Point Community Facilities District No. 5 Capital Fund.
CONTACT: Brian Castelluccio 916-746-1755 [email protected] The City Council will consider the recommendation to:
a. Authorize the establishment of a new Capital Improvement Project – Stone Point Community Facilities District 5 Parks Rehabilitation; and
b. Adopt Ordinance No. 7103 authorizing certain amendments to the fiscal year 2026-27 budget and declaring this ordinance to be immediately effective as an appropriation measure.
8. North Roseville Community Facilities District 1 Park Rehabilitation - New Capital Improvement Project and Budget Adjustment (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK
MAINTENANCE)
Summary: Staff recommends approval of a budget adjustment of $133,530 for the establishment of a new Capital Improvement Project – North Roseville Community Facilities District 1 Park Rehabilitation. Funding is provided by available resources in the North Roseville Community Facilities District No. 1 Fund. There will be no General Fund impact.
CONTACT: Brian Castelluccio 916-746-1755 [email protected] The City Council will consider the recommendation to:
a. Authorize the establishment of a new Capital Improvement Project – North Roseville Community Facilities District 1 Park Rehabilitation; and b. Adopt Ordinance No. 7104 authorizing certain amendments to the fiscal year 2026-27 budget and declaring this ordinance to be immediately effective as an appropriation measure.
9. California Independent System Operator Extended Day Ahead Market – Onboarding Agreements (ELECTRIC DEPARTMENT - RESOURCE PLANNING & GENERATION) Summary: Staff recommends approval of the California Independent System Operator (CAISO) Extended Day-Ahead Market (EDAM) agreements, which include the EDAM Load Serving Entity Agreement, the EDAM Addendum to the Energy Imbalance Market (EIM) Participating Resource Agreement, and the EDAM Addendum to the EIM Participating Resource Scheduling Coordinator Agreement, that are required for Roseville Electric Utility’s onboarding and registration for planned EDAM participation in 2027. There is no fiscal impact associated with the EDAM onboarding and application process. Roseville’s existing participation in the Western EIM satisfies the applicable CAISO application requirements, and no additional application fee is required.
CONTACT: Petra Wallace 916-774-5510 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-344 approving the California Independent System Operator Extended Day-Ahead Market agreements.
10. Energy Risk Management Policies Update (ELECTRIC DEPARTMENT - FINANCIAL &
ADMINISTRATIVE)
Summary: Staff recommends approval of updates to the Energy Credit Risk Policy and Energy Trading Authority Policy, and reaffirming the Energy Risk Management Policy and Energy Hedge Policy. The recommended updates clarify existing risk management controls for Roseville Electric Utility and do not expand trading authority, increase credit approval limits, or change the City’s risk appetite. There is no fiscal impact associated with these policy changes.
CONTACT: Glenn Hoffman 916-746-1670 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-345 reaffirming the Energy Risk Management Policy and Energy Hedge Policy, and adopting the Energy Credit Risk Policy and Energy Trading Authority Policy.
11. Electric Utility Wildfire Mitigation Plan and Independent Evaluator Report (ELECTRIC
DEPARTMENT - DISTRIBUTION & OPERATIONS)
Summary: Staff recommends accepance of the Roseville Electric Utility (REU) 2026-2029 Wildfire Mitigation Plan (WMP) and accompanying Independent Evaluator Report. The WMP outlines REU's programs and practices to reduce wildfire risk, protect public and employee safety, and maintain the reliability of Roseville's electric system in accordance with California Public Utilities Code section 8387. Beginning in 2026, state law requires publicly owned electric utilities to submit a WMP to the California Wildfire Safety Advisory Board at least once every four years according to an established schedule. REU is included in the 2026 reporting cycle. While REU remains outside CPUC-designated Tier 2 and Tier 3 High Fire-Threat Districts, the WMP incorporates updated Fire Hazard Severity Zone mapping and associated monitoring and inspection activities. Charles River Associates independently evaluated the Plan and concluded that it meets the statutory requirements for comprehensiveness. There is no cost associated with the City Council's acceptance of the 2026-2029 Wildfire Mitigation Plan.
CONTACT: Tom Pontes 916-774-5550 [email protected] The City Council will consider the recommendation to:
a. Accept the Roseville Electric Utility 2026–2029 Wildfire Mitigation Plan and accompanying Independent Evaluator Report; and
b. Authorize staff to submit the approved Plan and related materials to the California Wildfire Safety Advisory Board in accordance with applicable state requirements.
12. Electric Generation Vapor Compressor – Sole Source Purchase Order (ELECTRIC DEPARTMENT -
RESOURCE PLANNING & GENERATION)
Summary: Staff recommends approval of a Sole Source Purchase Order with American Compressor Company in the amount of $341,314.92 to provide two (2) Howden Roots manufactured rotary lobe vapor compressors for onsite backup inventory replacing the prior backup inventory which are now in service. Funding is included in the Electric Department’s Fiscal Year 2026-27 budget in the Electric Fund.
CONTACT: Nathan Ribordy, Steve Hancock 916-746-1673, 916-774-5631 [email protected], [email protected]
The City Council will consider the recommendation to:
a. Approve a sole source purchase order with American Compressor Company.
13. Renewable Energy Credits Power Purchase Agreement (ELECTRIC DEPARTMENT - RESOURCE
PLANNING & GENERATION)
Summary: Staff recommends the City Council adopt the attached resolution authorizing the City Manager, or their designee, to execute the attached Renewable Energy purchase through a long-term Power Purchase Agreement with Shell Energy North America, L.P. The annual cost of the power purchase agreement is $3,175,000. Future funding will be included in the Electric Department's future Electric Fund budgets and are subject to the approval of City Council. This recommendation has no impact on the General Fund.
CONTACT: Petra Wallace 916-774-5510 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-348 approving a power purchase agreement, by and between the City of Roseville and Shell Energy North America (US), L.P. and authorizing the City Manager to execute it on behalf of the City of Roseville.
14. Dry Creek Greenway East Phase 1 Fence and Landscaping Project - Award of Contract and Budget Adjustment (PUBLIC WORKS DEPARTMENT - ENGINEERING - CITY PROJECTS) Summary: Staff recommends approval of a construction agreement with Ornamental Solutions, Inc. in the amount of $325,388 for the construction of the Dry Creek Greenway East Phase 1 Fence and Landscaping Project, and approval of a budget adjustment to fully fund the construction and construction management services to closeout the Dry Creek Greenway East Phase 1 Trail Project in the amount of $760,000 from the Local Transportation Fund. The scope of the Fence and Landscaping project includes construction of an 8-foot-tall steel and redwood fence, landscaping and irrigation along the Dry Creek Greenway East Phase 1 Trail west of Sunrise Avenue. Work is expected to begin in summer 2026 and be completed by early 2027.
Staff also recommends approval for change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed 15% of the contract price.
The project is funded with Local Transportation Funds. No General Fund resources will be used for the project.
CONTACT: Samuel Benjamin 916-746-1305 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-337 approving an agreement, by and between the City of Roseville and Ornamental Solutions, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Ordinance No. 7105 authorizing certain amendments to the fiscal year 2026-27 budget and declaring this ordinance to be immediately effective as an appropriation measure.
15. Storm Drain Repair Project - Award of Contract and Budget Adjustment (PUBLIC WORKS
DEPARTMENT - ENGINEERING - CITY PROJECTS)
Summary: Staff recommends approval of a construction agreement with BRCO Constructors, Inc. in the amount of $1,451,905 for the Storm Drain Repair Project, and approval of a budget adjustment to fully fund construction in the amount of $860,000 from the Highway Users Tax Fund. The project will include the rehabilitation of existing drainage systems and construction of new drainage systems. Staff also requests approval for change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed 10% of the contract price. The project is funded by the General Fund ($1,450,000) and Highway User Tax Fund ($910,000 with the recommended budget adjustment). Work is expected to begin in September 2026 and be completed by summer 2027.
CONTACT: Joseph Arino 916-774-5460 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-342 approving an agreement, by and between the City of Roseville and BRCO Constructors, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Ordinance No. 7107 authorizing certain amendments to the fiscal year 2026-27 budget and declaring this ordinance to be immediately effective as an appropriation measure.
16. Cirby Way Water Pipeline Repair Project (RFP #08-158) - Design-Assist Construction Agreement & Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - WATER) Summary: Staff recommends approval and award of a design-assist construction agreement to Preston Pipelines Infrastructure LLC for the Cirby Way 24-Inch Main Replacement Project in the amount of $3,677,500 and authorization for the Environmental Utilities Director or his designee to approve and pay for contract change orders that could increase the contract amount by no more than 10 percent or $367,750. This item also requests approval of construction plans, specifications, and a budget adjustment of $4,780,000 from the Water Rehabilitation Fund to increase the total project budget to $4,950,000
CONTACT: Jose Bygoytia-Amaya 916-774-5754 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-338 approving an agreement, by and between the City of Roseville and Preston Pipelines Infrastructure, LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Approve the project’s construction plans and specifications; and c. Adopt Ordinance No. 7106 authorizing certain amendments to the fiscal year 2026-27 budget and declaring this ordinance to be immediately effective as an appropriation measure.
17. North Central Roseville Specific Plan Parcel 42C - Shea Apartments Easement Abandonment (DEVELOPMENT SERVICES - PLANNING)
Summary: Staff recommends approval of the summary vacation of an existing 15-foot-wide water line easement and an existing 16-foot-wide sewer line easement for an apartment project located at 572 Gibson Drive, and to authorize the City Manager to execute any related documents necessary to facilitate the summary vacation. These actions have no fiscal impact on the City's General Fund.
CONTACT: Kinarik Shallago 916-746-1309 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-343 ordering summary vacation of public utility easements at 572 Gibson Drive.
18. Community Facilities District No. 4 (Public Services), Annexation 11 (Oak Leaf Estates) - Intention to Annex Territory (FINANCE DEPARTMENT)
Summary: Staff recommends approval of a Resolution of Intention to Annex Territory to Community Facilities District (CFD) No. 4 (Public Services) and to Authorize the Levy of Special Taxes Therein, and set Wednesday, October 21, 2026, at 6:00 p.m. in the Roseville Civic Center Council Chambers at 311 Vernon Street, Roseville, California, as the time and place to conduct a public hearing. On September 12, 2024, the Planning Commission approved a Tentative Subdivision Map to subdivide Infill Parcel 13, an existing 4.24-acre parcel, into 17 residential lots and adopted the Oakleaf Estates Subdivision Initial Study Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program. Per the conditions of approval, the subject property shall be annexed into the existing CFD No. 4 (Public Services) prior to approval of the Final Parcel Map to fund ongoing maintenance obligations. The annexation of the property into infill CFD No. 4, will not impact the City's General Fund. The property owners will pay an annual special tax to fund the applicable CFD maintenance costs.
CONTACT: Jeannine Thrash 916-774-5473 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-347 a Resolution of Intention to annex territory to Community Facilities District and to authorize the Levy of Special Taxes therein.
19. Cybersecurity Endpoint Detection and Response Subscription and Support - Contract Purchase Agreement (INFORMATION TECHNOLOGY DEPARTMENT - INFRASTRUCTURE SOLUTIONS) Summary: Staff recommends approval of a purchase order with ePlus Technology Inc. for renewal of Cybersecurity Endpoint Detection and Response subscription and support, and the annual estimated cost of the agreement is $168,148.23 per year, plus a 10% contingency each year. Funding is included in the FY2026-27 Information Technology Operations Fund budget and the Public Works Department's traffic signal budgets in the Electric Fund.
CONTACT: Cesar Gamez 916-774-5408 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-330 approving a contract purchase agreement, by and between the City of Roseville and ePlus Technology Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
20. Multi-Function Printers - Contract Purchase Agreement (INFORMATION TECHNOLOGY
DEPARTMENT - INFRASTRUCTURE SOLUTIONS)
Summary: Staff recommends approval of a contract purchase agreement renewal with Flex Technology Group LLC, dba FlexTG LLC, to provide copier lease and printing services. As part of the agreement, the City is required to execute leases with a third party to receive the multiPage 1540 of 3079
functional printers. The annual cost of the one-year agreement will not exceed $400,000.
Funding is included in the FY2026-27 operating budgets for City departments in the General Fund, enterprise funds, and internal service funds.
CONTACT: Matthew Sweet 916-774-5111 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-339 approving an agreement, by and between the City of Roseville and Flex Technology Group LLC, dba FlexTG LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.
21. Time and Attendance Software - Contract Purchase Agreement (INFORMATION TECHNOLOGY
DEPARTMENT - CLIENT SERVICES)
Summary: Staff recommends approval of a contract purchase agreement with WorkForce Software, LLC in an amount not to exceed $85,085.88 to provide for the annual renewal of the City’s enterprise time and attendance platform. The proposed renewal will continue these services for a 12-month period beginning October 1, 2026, in accordance with the City’s Request for Proposal 400-001 and existing WorkForce Software SaaS Agreement. The annual renewal amount is $83,085.88, with an additional amount not to exceed $2,000 for licensing overages, if needed. Funding is included in the Information Technology Operations Fund budget.
CONTACT: Melissa Patrick 916-774-5127 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-329 approving a contract purchase agreement, by and between the City of Roseville and WorkForce Software, LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.
22. All Band Portable Radio - Sole Source Purchase Order (POLICE DEPARTMENT) Summary: Staff recommends approval of a sole source purchase order with Motorola Solutions, Inc. in the amount of $501,037.50 to provide All Band Portable Radios. Motorola Solutions, Inc. is the manufacturer of the APX 8000 All Band Protable Radio, which contains proprietary hardware and software components that are only available through Motorola. Funding for this purchase was included in the adopted FY2026-27 budget in the Police Portable Radio Replacement project in the Equipment Replacement Fund.
CONTACT: Mark Peinado 916-774-5021 [email protected] The City Council will consider the recommendation to:
a. Approve a sole source purchase order to Motorola Solutions, Inc. for the purchase of 50 All Band Portable Radios.
23. Annual Ammunition - Sole Source Purchase Orders (POLICE DEPARTMENT)
Summary: Staff recommends approval of sole source purchase orders with Miwall Corporation & San Diego Police Supply in the amount of $131,387.54 and San Diego Police Equipment in the amount of $96,001.06, for a combined total of $227,388.60 to provide Police Duty Ammunition.
Miwall Corporation is the exclusive distributor for Hornady 9mm ammunition and San Diego Police is the exclusive distributor for Speer .223 and Federal .308 ammunition. Funding in the amount of $218,926.33 is included in the Police Department's budget in the General Fund; the remaining amount of $8,462.27 is included in the Police Department's budget in the Forfeited Property Fund.
CONTACT: Mark Peinado 916-774-5021 [email protected] The City Council will consider the recommendation to:
a. Approve a sole source purchase orders with Miwall Corporation
24. Second Reading - Massage Business Operating Requirements - Municipal Code Amendment (CITY ATTORNEY DEPARTMENT)
Summary: Staff recommends the City Council approve an ordinance for second reading amending Section 9.10.220 of Chapter 9.10 of the Roseville Municipal Code regarding massage business operating requirements. The proposed revision to Section 9.10.220 builds upon changes adopted by City Council in 2024 and 2025. Specifically, this change would reduce the authorized operating hours for massage businesses from 6:00 a.m. to 10:00 p.m., to 6:00 a.m. to 9:00 p.m. This timeframe is more aligned with the actual operating hours of the majority of the massage businesses within the City, and will also help abate issues associated with illicit massage business activity. There is no direct fiscal impact associated with the proposed ordinance, although the proposed changes may lead to higher numbers of administrative citations being issued for violations and/or more successful collection of the corresponding fines.
CONTACT: Travis Cochran 916-774-5325 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7108 amending Section 9.10.220 of Chapter 9.10 of Title 19 of the Roseville Municipal Code regarding massage services.
Item pulled by Chris Elias who spoke in opposition to the item.
Motion by Councilmember Mendonsa, seconded by Councilmember Roccucci, to continue the item to the October 7, 2026 meeting when all councilmembers are present. The motion passed.
Ayes: Councilmember Mendonsa, Councilmember Roccucci, Vice Mayor Alvord.
Noes: Councilmember Houdesheldt.
Absent: Mayor Bernasconi.
25. Proclamation - Roseville the Entrepreneurial
Summary: Proclaim that the City of Roseville will join “America the Entrepreneurial” and take actions to encourage and celebrate entrepreneurs across our city throughout 2026.
CONTACT: Arleta Wagenhals 916-774-5200 [email protected]
26. Proclamation - National Adult Education & Family Literacy Week Summary: Proclaim September 13-19, 2026, as National Adult Education & Family Literacy Week, and encourage all residents to recognize the value of adult education, celebrate the achievements of adult learners, and support the programs and educators who create pathways to opportunity for individuals, families, employers, and our community.
CONTACT: Arleta Wagenhals 916-774-5200 [email protected]
27. Proclamation - National Rehabilitation Awareness Week Summary: Proclaim September 14-20, 2026, as National Rehabilitation Awareness Week and encourage residents to recognize the value of rehabilitation in creating a healthier, safer, more accessible, and more inclusive community.
CONTACT: Arleta Wagenhals 916-774-5200 [email protected]
28. Minutes of Prior Meetings (CITY CLERK DEPARTMENT)
Summary: Staff recommends approval of the minutes of the September 2, 2026 City Council Closed Session Meeting and City Council Meeting.
CONTACT: Arleta Wagenhals 916-774-5200 [email protected] The City Council will consider the recommendation to:
a. Approve minutes of the September 2, 2026 City Council Closed Session Meeting and City Council Meeting.
29. 400 Lincoln Street - Ground Lease Amendment (ECONOMIC DEVELOPMENT DEPARTMENT) Summary: Staff recommends approval to execute an Amendment to a ground lease for continuation of public parking at 400 Lincoln Street, a privately owned parking lot, for a 14- month term with the option to extend on a month-to-month basis at a recommended lease rate of $7,067 per month. Funding for the continuation of the lease will be from the General Fund contingency budget for FY2026-27 and will be included in the proposed FY2027-28 budget.
CONTACT: Gina McColl 916-774-5452 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-349 approving a First Amendment to Ground Lease, by and between Mr. Richard Ryan and the City of Roseville, and authorizing the City Manager to execute it on behalf of the City of Roseville
END OF CONSENT CALENDAR
VII. PRESENTATIONS/REPORTS
30. Council Discretionary Funds — Reece Booster Club/Beale Air Force Base (CITY MANAGER
DEPARTMENT - CITY MANAGER)
Summary: Staff recommends City Council consider providing a $500 sponsorship to Reece Booster Club alongside Beale Air Force Base for their upcoming Air Force Ball Event. The balance remaining in the Council Discretionary funds in the Citizens' Benefit Fund for FY2026-27 is $17,522. There is no fiscal impact on the City’s General Fund.
CONTACT: Amy Ruiz 916-746-1362 [email protected]
The City Council will consider the recommendation to:
a. Consider providing a $500 sponsorship to Reece Booster Club for its Air Force Ball event dedicated to honoring the history and service of the United States Air Force.
City Clerk Carmen Avalos made the presentation to City Council.
Paul Joyner spoke in support of the item.
Motion by Councilmember Mendonsa, seconded by Councilmember Roccucci, to provide a $500 sponsorship to Reece Booster Club for its Air Force Ball event dedicated to honoring the history and service of the United States Air Force. The motion passed.
Ayes: Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Vice Mayor Alvord
Absent: Mayor Bernasconi.
31. Council Discretionary Funds - The Gathering Inn (CITY MANAGER DEPARTMENT - CITY
MANAGER)
Summary: Staff recommends City Council consider providing sponsorship to The Gathering Inn for their annual Gathering for Hope Event. This year's event will take place on November 6, 2026, at the Rocklin Event Center. The City has funded prior events in the amount of $3,000. The balance in the Council Discretionary funds in the Citizens' Benefit Fund for FY2026-27 is $17,522.
There is no fiscal impact on the City’s General Fund.
CONTACT: Amy Ruiz 916-746-1362 [email protected]
The City Council will consider the recommendation to:
a. Consider providing a sponsorship to The Gathering Inn from Council Discretionary Funds for the annual Gathering for Hope 2026 event.
City Clerk Carmen Avalos made the presentation to the City Council.
Darlene Culiver, The Gathering Inn's Chief of Philanthropy, Marketing and Communications, spoke in support of the item.
Deacon Marcia Hansen spoke in support of the item.
Motion by Councilmember Mendonsa, seconded by Councilmember Roccucci, to provide a sponsorship in the amount of $3000 to The Gathering Inn from Council Discretionary Funds for the annual Gather for the Hope 2026 event. The motion passed.
Ayes: Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Vice Mayor Alvord.
Absent: Mayor Bernasconi.
VIII. PUBLIC HEARINGS
NOTICE TO THE PUBLIC: Public Hearing Process
City Council, when considering the matter, will take the following actions:
1. Open the Public Hearing
2. Presentation by staff
3. Presentation by applicant or appellant
4. Accept public testimony
5. Appellant or applicant rebuttal period
6. Close the Public Hearing
7. City Council comments and questions
8. City Council action
Any challenges in court about public hearing matters noticed on this agenda may be limited to only those issues, that were raised orally at the public hearing or in written form received by the City on or before the hearing.
Public Hearings listed for continuance will be continued and posting of this agenda will serve as notice of continuation.
32. Community Development Block Grant 2025 Consolidated Annual Performance and Evaluation Report (ECONOMIC DEVELOPMENT DEPARTMENT - HOUSING)
Summary: Staff recommends approval of the 2025 Program Year Consolidated Annual Performance and Evaluation Report and authorize the City Manager to execute necessary documents and certifications on behalf of the City for submittal to the U.S. Department of Housing & Urban Development. As an entitlement jurisdiction, the City receives federal Community Development Block Grant funds. The grant is used to offset potential costs to the General Fund and to serve the community. This item does not impact the City's General Fund.
CONTACT: Danielle Calli 916-774-5277 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-332 approving the 2025 Consolidated Annual Performance and Evaluation Report (CAPER) and authorizing the City Manager or his designee to submit the
Community Development Block Grant (CDBG) 2025 CAPER to the U.S. Department of Housing & Urban Development.
Vice Mayor Alvord opened the public hearing at 6:52 P.M.
Housing Manager Trisha Isom introduced Housing Analyst Danielle Calli who made the presentation to City Council.
No public comment received.
Vice Mayor Alvord closed the public hearing @ 6:57 P.M.
Motion by Councilmember Houdesheldt, seconded by Councilmember Roccucci, to adopt Resolution No. 26-332 approving the 2025 Consolidated Annual Performance and Evaluation Report (CAPER) and authorizing the City Manager or his designee to submit the Community Development Block Grant (CDBG) 2025 CAPER to the U.S. Department of Housing & Urban Development. The motion passed.
Ayes: Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Vice Mayor Alvord.
Absent: Mayor Bernasconi.
33. 505 Royer and 300 Taylor - Purchase and Sale Agreement and Joint Escrow Instructions (ECONOMIC DEVELOPMENT DEPARTMENT)
Summary: Staff recommends approval of the sale of two city-owned parcels at 505 Royer Street (APN 013-290-005-000) and 300 Taylor Street (013-290-006-000) to Eden Housing, Inc., a California nonprofit public benefit corporation, in the amount of $580,000 (consistent with Municipal Code Section 4.12.110B). The City Council determined that disposition of the property was in the City’s best interest and declared the property surplus on October 23, 2019. The City Council subsequently reaffirmed the City’s interest in the property in 2022 and will again consider whether disposition remains in the City’s best interest. The subject parcels total 1.17 acres and are proposed for an affordable housing development. Escrow will close no later than January 31, 2027, as outlined in the Joint Escrow Instructions. The proceeds from the property sale (totaling $580,000 less escrow fees and taxes) will be deposited into the City’s Strategic Improvement Fund in FY2026-27 based on the anticipated close of the escrow date. No General Fund resources will be used as part of this project.
CONTACT: Gina McColl 916-774-5452 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-331 approving a purchase and sale agreement, by and between the City of Roseville and Eden Housing, Inc. (“purchaser”), and authorizing the City Manager execute the agreement and all related documents on behalf of the City of Roseville.
Vice Mayor Alvord opened the public hearing at 6:58 P.M.
Economic Development Analyst Gina McColl made the presentation to City Council.
Charles Liuzzo, Eden Housing Director of Real Estate Development - spoke in support of the item.
Vice Mayor Alvord closed the public hearing at 7:11 P.M.
Motion by Councilmember Houdesheldt, seconded by Councilmember Mendonsa, to adopt Resolution No. 26-331 approving a purchase and sale agreement, by and between the City of Roseville and Eden Housing, Inc. ("purchaser"), having determined hereby through this affirmative vote that such disposition is in the City's best interest, and authorizing the City Manager to execute the agreement and all related documents on behalf of the City of Roseville, and authorizing the City Clerk to record all items necessary to effectuate the purpose hereof.
The motion passed.
Ayes: Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Vice Mayor Alvord.
Absent: Mayor Bernasconi.
34. Sierra Vista Specific Plan JM-30 Sierra Vista Apartments Fee Deferral (ECONOMIC
DEVELOPMENT DEPARTMENT)
Summary: Staff recommends approval of a fee deferral for the Sierra Vista Apartments, a 192- unit affordable multi-family apartment development, in the amount of approximately $2,987,339, until final of building permit/building occupancy. An annual interest rate equivalent to the city's pooled interest rate, prorated based on the length of the deferral, will be charged on the monies deferred to cover the City's cost of loss of interest income on the fee deferrals and an administrative processing fee is to be charged to each building permit.
CONTACT: Gina McColl 916-774-5452 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-336 approving a fee deferral for the JM-30 Sierra Vista Apartments Project.
Vice Mayor Alvord opened the public hearing at 7:12 P.M.
Economic Development Analyst Gina McColl made the presentation to City Council.
No public comment received.
Vice Mayor Alvord closed the public hearing at 7:18 P.M.
Motion by Councilmember Roccucci, seconded by Councilmember Houdesheldt, to adopt Resolution No. 26-336 approving a fee deferral for the JM-30 Sierra Vista Apartments Project.
The motion passed.
Ayes: Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Vice Mayor Alvord.
Absent: Mayor Bernasconi.
IX. STAFF/COUNCIL REPORTS
Law & Regulation Committee Meeting - Councilmember Mendonsa reported on attendance.
Councilmember Mendonsa - spoke on various community events Sites Reservoir Joint Powers Authority Meeting - Councilmember Roccucci reported on attendance.
Councilmember Roccucci - spoke on various community events.
Capitol Corridor Joint Power Authority Meeting - Councilmember Houdesheldt reported on attendance.
Councilmember Houdesheldt - spoke on various community events.
Vice Mayor Alvord - spoke on various community events.
X. ADJOURNMENT
Vice Mayor Alvord adjourned meeting in honor of City of Roseville public safety first responders at 7:30 P.M.
City Council
Communication
Meeting Date: 10/7/2026
Item #: VII.27
File #: 0216-01
Item ID: 2026-775
Title: Citizens' Benefit Fund Policy Manual and Municipal Code Update Contact: Tobi Thomas, Jonathan Levy 916-746-1368, 916-774-5325 [email protected], [email protected]
SUMMARY
Staff recommends approving updates to the Citizens' Benefit Fund Policy Manual, which are being recommended by the Grants Advisory Commission, and introducing for first reading an ordinance increasing the annual amount appropriated for City Council discretionary funds from $15,000 to $25,000.
The primary focus of the policy manual revisions is to change the date of the Applicant Workshop from January to November and to include a maximum grant award amount or percentage. The recommended updates to the policy manual and the municipal code regarding the Citizens' Benefit Fund have no fiscal impact on the General Fund.
RECOMMENDATION
Staff recommends that the City Council:
• Adopt a resolution to approve the Grants Advisory Commission recommendations to update the Citizens' Benefit Fund Policy Manual.
• Introduce for first reading an ordinance to approve updates to the municipal code regarding expenditures of money in the Citizens' Benefit Fund.
BACKGROUND
Policy Manual Updates
The Grants Advisory Commission (GAC) held meetings on August 11 and September 8, 2026, to discuss revisions to the Citizens' Benefit Fund Policy Manual. The primary focus of these revisions is to change the date of the Applicant Workshop from January to November and to include a maximum grant award amount or percentage. The GAC annually reviews grant funding cycle processes and documents and is recommending updates to the City Council, which has final approval of grant disbursements.
The key changes to the policy manual include:
• The Applicant Workshop section was updated to change the workshop from January to November.
• The Categories and Target Maximum Amount section delegates authority to the Commission to establish, for each funding cycle, the applicable maximum grant award amount or percentage, provided that the amount established by the Commission does not exceed a maximum cap of 30 percent of the annual funding available. This update recommended by the GAC brings back a maximum grant award into the policy manual, which was removed in June 2017. • Original Criteria and Application Submittal Requirements: Minor language updates were made to this section.