CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
RICK ENGINEERING COMPANY FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between RICK Engineering Company (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it desired to retain a Consultant having special skill and knowledge in the field of:
Professional Engineering Services on an on-call basis for the City’s Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-030.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of fifteen (15) separate consultants selected to provide services on an on-call basis under RFP 23-030. The total compensation for services provided by all consultants selected under RFP 23-030 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.
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b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not exceed 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to a one, two-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
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6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. d. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
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(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
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• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by City Council 20 – 179 5/16/2023
reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 20 – 180 5/16/2023
or indirect, which would conflict in any manner with performance of services specified under this Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
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b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
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With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Joe Hammond
Project Manager
RICK Engineering Company
36 Discovery, Ste. 240
Irvine, CA 92618
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EXHIBIT A
SCOPE OF SERVICES
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EXHIBIT B
CONSULTANT’S PROPOSAL
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36 DISCOVERY, STE. 240
IRVINE, CA 92618
(949) 588-0707
WWW.RICKENGINEERING.COM
City of Santa Ana
ON-CALL ENGINEERING
SERVICES
RFP No.: 23-030
MARCH 14, 2023 ELECTRONIC COPY
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CONTENTSStatement of Qualifications
Cover Letter . . . . . . . . . . . . . . . . . . . . . 1 Firm and Team Experience . . . . . . . . . . . . . 2
Firm Profile . . . . . . . . . . . . . . . . . . . 2
Subconsultant Partner Firm Profiles . . . . . . 3
On-Call Services . . . . . . . . . . . . . . . . 4
On-Call Contract Experience . . . . . . . . . . 4
Project Team Organization . . . . . . . . . . . 5
Project Team Resumes . . . . . . . . . . . . . 6
Understanding of Need . . . . . . . . . . . . . . 13
Approach to On-Call Contracts . . . . . . . . .13
Approach to Project Management . . . . . . .15
Relevant Project Experience . . . . . . . . . .16
Project Experience Matrix . . . . . . . . . . . 19
Agreement Statements . . . . . . . . . . . . . . .20
Contract Agreement Statement
Willingness to Comply with Agreement Terms
References . . . . . . . . . . . . . . . . . . . . .20
Scope of Services and Schedule 21
Certifications 31
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ORANGE SAN DIEGO RIVERSIDE SACRAMENTO SAN LUIS OBISPO LAS VEGAS DENVER PHOENIX TUCSON 36 Discovery, Suite 240 • Irvine, California 92618 • (949) 588-0707 • rickengineering.com March 14, 2023
Mr. Sean Thomas
City of Santa Ana, Public Works Agency
20 Civic Center Plaza; M-36
Santa Ana, CA 92701
[email protected]
RE: Proposal for RFP No. 23-030; On-Call Engineering Services Dear Mr. Thomas:
Providing on-call consulting services requires a consultant partner who understands anticipated and unanticipated challenges of tasks that may arise with capital improvement projects. Work produced from on-call contracts must meet the needs of public officials, residents, and the local business community. A key challenge to any capital improvement project is completing the work with as little impact as possible on residents, businesses, and visitors. Minimal road closures, well-marked detour signage, and traffic calming measures all minimize disruptions.
We leverage this knowledge at RICK Engineering Company (RICK), and are well-positioned to continue offering multi-discipline engineering and design services to the City of Santa Ana. We have built a solid reputation working with, and for, many local agencies across the Southern California region, including As-Needed/On-Call contracts with the Cities of Anaheim, Lake Forest, and Irvine, as well as the County of Orange.
RICK successfully manages on-call contracts because we view ourselves as an extension of City staff.
We understand the importance of acting on a moment's notice to address agency or citizen concerns, provide guidance and expertise, and facilitate design services to meet critical funding allocation deadlines.
Another contributing factor to our success is our in-house capabilities. In addition to civil engineering, surveying, and mapping, RICK's suite of services includes Water Resources, Land Planning, Landscape Architecture, and Economic Analysis, scopes often performed by subconsultants.
As RICK's Project Manager for this contract, I will oversee our multidisciplinary project team and play an active role in the team's quality control efforts. I have managed multi-disciplined teams for public works and private development projects that include streets, bridges, storm drains, utilities, and other related components. Our team has worked on many capital improvement projects throughout Southern California, including the Thornton Park Neighborhood Water Main Improvements project for the City of Santa Ana.
In addition to the original RFQ No. 23-030 for On-Call Engineering Services, we have obtained, reviewed, and acknowledge Addenda No. 1 to the RFQ and Q and A Sets 1 through 8.
We accept the provisions of the Agreement included with the provided RFP and have no exceptions.
We have the expertise, the available staff, and recent, relevant, and local experience to perform on this on-call contract in a manner exemplary to the City of Santa Ana. Please feel free to contact me at (949) 588-0707, or via email at [email protected] should you require additional information.
Sincerely,
Joe Hammond PE, QSD/P
Project Manager, City Point-of-Contact
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City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 2 Firm and Team Experience
The following section includes firm overviews, history, and description, along with a comprehensive list of our available services and a summary of our team's experience on similar on-call contracts.
RICK Information
FIRM’S LEGAL NAME
Glenn A. Rick Engineering &
Development Company
dba: RICK Engineering Company
CORPORATION STRUCTURE
California Corporation
DATE INCORPORATED
1955
LOCATION
36 Discovery, Suite 240
Irvine, CA 92618
POINT-OF-CONTACT
Joe Hammond, PE, QSD/P
Project Manager
(949) 588-0707
[email protected]
NUMBER OF EMPLOYEES
448
NUMBER OF OFFICES
10 RICK Engineering Company (RICK) is an
award-winning, multi-disciplinary planning,
engineering, and design firm with 68 years
of experience serving public and private
sector clients across the western United
States. RICK offers a full range of services
from initial planning and project studies to
final design and construction administration.
RICK fosters a close-knit, people-focused
culture that yields an 85% employee
retention rate. Our employee longevity allows
for long-term team continuity and familiarity
with project requirements, as well as related
standards, protocols, and best practices.
Over the past six decades, RICK has built a reputation
for providing a broad range of quality services based on a long-established understanding of its client’s needs. With seamlessly integrated in-house design disciplines throughout our ten offices, RICK can provide comprehensive services that maximize project quality and deliverable efficiency through our ability to utilize staff resources throughout our organization.
RICK has been providing on-call civil engineering services to local and regional municipalities for more than 35 years, including accompanying services such as water resources and traffic engineering, landscape architecture, and survey and mapping services.
RICK, along with our subconsultant team, offers the following comprehensive offering of services:
♦ Civil Engineering
♦ Water Resources Engineering
♦ Traffic Engineering
♦ Landscape Architecture
♦ GIS Services
♦ Urban Design and Planning
♦ Surveying & Mapping
♦ Photogrammetry
♦ Plan Checking
♦ Geotechnical Engineering
♦ Environmental Engineering
♦ Dry Utility Coordination
♦ Structural Engineering
♦ Right-of-Way Acquisition
Firm Profile
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City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 3 STEVEN ANDREWS ENGINEERING (SAE) is a dynamic Southern California consulting engineering firm, providing consulting services for master planning and engineering projects in the water and wastewater fields for over 32 years. SAE provides consulting services on civil/water resources master planning, design, and construction engineering for the public and private sectors. Their services include preparing feasibility and preliminary engineering studies; preparing plans and specifications; providing expert testimony and construction contract administration; and providing observation support during construction.
ROLE: Water and wastewater facility engineering including capacity analysis and design, pump station, or ancillary facility support
LEIGHTON CONSULTING, INC. (Leighton) has provided consulting services in geotechnical and geoenvironmental disciplines since 1961. The firm has substantial experience in pavement design with a history of work, including hundreds of miles of streets, including 35 miles for one redevelopment project alone. Leighton possesses the local knowledge of Orange County geology, regulatory agencies, and codes necessary to keep these tasks compliant and on schedule. Leighton has completed thousands of investigations, with a large percentage supporting improvements to local streets and highways. We have provided services for roadway and street pavement projects, including work on the Metro Gold Line and Mid-City/Exposition LRT in Los Angeles, the Orange County Pacific Arts Center (OCPAC) in Costa Mesa, and many on-call contracts.
ROLE: Geotechnical and Pavement Engineering Services
MUROW DEVELOPMENT CONSULTANTS (MDC) will provide Dry Utility Coordination. Kip Armstrong will lead this critical development component, building on a successful 11-year relationship with RICK. MDC brings the City of Santa Ana extensive knowledge of power distribution, design, and agency standards, ensuring a smooth transition between design and task completion. Specific experience includes preliminary due diligence of undergrounding/ relocation of Edison facilities at the intersection of Bake & Trabuco for the City of Lake Forest, alongside RICK.
Headquartered in Irvine, MDC is committed to providing the City with accurate solutions and will treat every task-order deadline with the utmost respect during document preparation.
ROLE: Dry Utility Coordination
HELIX ENVIRONMENTAL PLANNING, INC. (HELIX) is an employee-owned environmental consulting firm established in 1991, with more than 200 employees across seven California offices, including an Orange County office in the City of Irvine.
HELIX provides comprehensive environmental consulting services for public works projects, specifically roadway improvements, bridges and interchanges, bicycle and pedestrian facilities, storm water improvements, sewer and water facilities, utilities undergrounding, parks/recreation improvements, and public buildings such as fire and police stations and libraries. HELIX has a long-standing relationship with RICK, including successfully serving as a subconsultant on on-call contracts and individual projects for public agencies, including SANDAG, City of San Diego, City of Chula Vista, and Otay Water District.
ROLE: Environmental Services
Subconsultant Partner Firm Profiles
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City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 4 On-Call Services
The following list details the comprehensive services available from the RICK Team to support this oncall municipal contract for the City of Santa Ana. ♦ Pavement Rehabilitation Plans
♦ Roadway Alignment and Design
♦ Bikeway Facility Planning and Design
♦ Major Highway and Freeway Design
♦ Sustainable Transportation Corridor
♦ Enhancement Studies and Design
♦ Enhanced Streetscape Studies and Design
♦ Landscape Architecture Concept/Final Design
♦ Roundabout Analysis and Design
♦ Roadway Alignment Studies
♦ Interchange Geometric Design and Studies
♦ Traffic Striping and Signing
♦ Traffic Signal and Ramp Meter Design
♦ Traffic Control/Construction Staging
♦ Traffic Signal Timing
♦ Traffic Control Plans and Impact Analysis
♦ Street Lighting Plans
♦ Parking Analysis
♦ Plan Checking Services
♦ Mobility Enhancements
♦ Storm Water Quality Management Plans (SWQMP)
♦ Storm Water Pollution Prevention Plans (SWPPP)
♦ Channel Improvement Designs
♦ Sewer and Water System Design
♦ Right-of-Way Engineering
♦ GIS Application Services
♦ CADD Systems Design/Drafting
♦ Land Planning and Land Use
♦ Construction Support
♦ Grant Writing
♦ Feasibility Studies
♦ Public Meeting Presentations
♦ Access Analysis
♦ Civil Engineering Site Design
♦ Site ADA Analysis and Design
♦ Geotechnical Engineering
♦ Pavement Design
♦ Structural Design, Including Bulkheads
On-Call Contract Experience
RICK has performed extensive as-needed services for the City of Santa Ana and other Public Agencies, and we understand both the variety and complexity of the task requests. The following partial list of on-call contracts for public agency clients, locally and throughout the region, is representative of RICK's breadth of experience:
♦ City of Lake Forest, On-Call Street and Traffic
Design Services
♦ City of Irvine, On-Call Civil and Traffic Engineering ♦ City of Rancho Santa Margarita, On-Call Civil
Engineering Services
♦ City of Santa Ana, On-Call Civil Engineering
Services
♦ City of Anaheim, Development Services
Department On-Call Support Services
♦ City of Anaheim, Department of Public Works OnCall Support Services ♦ City of Carlsbad, On-Call Engineering Services
♦ City of San Diego, As-Needed Civil Engineering
♦ City of San Diego, As-Needed Sewer and Water
Design Services
♦ San Diego Unified Port District, As-Needed Civil
Engineering Services
♦ City of San Marcos, As-Needed Engineering
Services
♦ City of Chula Vista, On-Call Civil Engineering
Services
♦ City of Menifee, On-Call Professional Services
♦ City of Rialto, On-Call Traffic Engineering Services
♦ Otay Water District, As-Needed Traffic and Civil
Engineering Services
♦ City of Murrieta, As-Needed Traffic Engineering
♦ City of Lemon Grove, As-Needed Traffic
Engineering
♦ City of Vista, On-Call Traffic Engineering Services
City Council 20 – 199 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 5 RICK understands the importance of providing the team presented.
That's why none of our key personnel will be removed or replaced from the project without written approval from the City of Santa Ana.
If multiple task orders are opened simultaneously, Dan Burk, PE, and Scott Patton, PE, QSD/P, have the qualifications and experience to manage the projects from beginning to completion.
SUBCONSULTANTS
Project Team Organization
RICK ENGINEERING COMPANY
Joe Hammond PE, QSD/P
• Project Manager
• City Point-of-Contact 25%
RICK ENGINEERING COMPANY
Dan Burk PE
• Project Engineer/Manager
30%
RICK ENGINEERING COMPANY
Brian Stephenson
PE, TE, PTOE
• Traffic Engineering 15%
STEVEN ANDREWS ENGINEERING
Steven Andrews
• Wastewater Resources
• Water System Analysis 25%
HELIX ENVIRONMENT PLANNING
Tim Belzman
• Environmental Services
30%
RICK ENGINEERING COMPANY
Barry Cowan PE
• Principal-in-Charge
• Quality Assurance/Control 15%
RICK ENGINEERING COMPANY
Scott Patton PE, QSD/P
• Project Engineer/Manager
30%
RICK ENGINEERING COMPANY
Patricia Trauth
PLA, AICP, LEED AP
• Landscape Architecture
• Green Streets 15%
LEIGHTON GROUP, INC.
Christian Delgadillo PE, GE
• Geotechnical Engineering
25%
RICK ENGINEERING COMPANY
Jayne Janda-Timba
PE, ToR, QSD/P, QISP
• Water Resources/Stormwater 20%
RICK ENGINEERING COMPANY
Geff Dye PLS
• Land Surveying/Mapping
20%
RICK ENGINEERING COMPANY
Brooke Peterson AICP
• Land Planning
• Community Planning 20%
RICK ENGINEERING COMPANY
Britt Palmberg AICP
• Assessment District Services
20%
MUROW DEVELOPMENT CONSULTANTS
Kip Armstrong
• Dry Utility Coordination
20%
% Percentage of individual's time devoted to this project City Council 20 – 200 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 6
EXPERIENCE
Years
SPECIALTY EXPERTISE
City of Santa Ana
Expertise
Project Management
Multi-disciplinary Team
Leadership
PROVEN RECORD
Coming in Under Budget
and On Schedule
Issues Resolution
Award-Winning Projects
EDUCATION
BS, Civil Engineering,
San Diego State University
REGISTRATION
Professional Civil Engineer
in CA, No. 51540
QSD/P in CA, No. 22539
PROFESSIONAL
AFFILIATIONS
American Public Works
Association (APWA)
American Society of Civil
Engineers (ASCE)
Building Industry Associate
(BIA) Council on SAGE -
Board Member
34 JOE HAMMOND PE, QSD/P
Project Manager & City Point-of-Contact
Joe will serve as Project Manager. He has over 34 years of experience on civil on-call contracts with broad knowledge of street and highway improvement projects. Most of Joe’s career has involved work for Orange County municipalities, including the City of Santa Ana. He has extensive knowledge of all elements of civil assignments and established relationships with local agencies, utilities, and stakeholders. Joe has completed numerous projects, including roadway and street improvements, ADA enhancements, complete streets, traffic, water resources, utility planning, lighting, city, and park facilities.
Relevant Project Experience
♦ Thornton Park Neighborhood Water Main Replacement, City of Santa Ana, CA: Joe served as Project Manager for the preparation of construction documents for the replacement of approx. 7,500 feet of 8-inch water main within nine residential streets in an established neighborhood. He also directed base map preparation, engineering design, specifications and construction cost estimates, as well as day-to-day communication with the City's project manager. ♦ Multiple Street Intersection Improvement Projects, City of Lake Forest, CA: Civil engineer for several street improvement projects including widening of Bake Parkway at Irvine Boulevard, intersection improvements at El Toro Road/Portola Parkway, widening Jeronimo at Lake Forest, intersection improvements at Bake Parkway/Toledo Way, and intersection improvements at Los Alisos Boulevard and Rockfield Boulevard.
♦ Development Services On-Call Plan Checking Services, City of Anaheim, CA: Through an on-call contract, Joe led the team in provide plan-check services catered toward stormwater documentation and private land development projects within the City. All work was checked for conformance with the City of Anaheim Guidelines and additional ordinances. ♦ Ocean Boulevard and Poppy Avenue Street Improvement Project, City of Newport Beach, CA: Joe served as Project Manager for this street rehabilitation and landscape enhancement project which entailed pavement reconstruction of 1500 feet of Ocean Boulevard and a complete street reconstruction of 1350 feet of Poppy Avenue. The sidewalk and landscaping replacement in the residential parkways of Poppy Avenue was coordinated with the City staff and residents. RICK provided all civil engineering, landscape architecture, and land surveying services for the project. ♦ Aviation Boulevard Missing Sidewalk Project, City of Manhattan Beach, CA: Joe is currently serving as the Engineer-of-Work for this CIP project.
The project requires the preparation of construction documents to add approximately 600' of sidewalk along the west side of Aviation Boulevard north of 33rd Street. The project requires coordination with the fronting property owner, Right-of-Way acquisition, and extensive utility coordination with SC Gas and SCE.
Availability: 25%
Project Team Resumes
Resumes for the proposed team members have been provided in the following pages.
City Council 20 – 201 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 7
BARRY COWAN PE
Principal-in-Charge & Quality Assurance / Control
Barry will serve as Principal-in-Charge and QA/QC Manager on this contract. He has over 37 years of local experience overseeing similar on-call contracts and managing QA/QC responsibilities on individual task orders.
His extensive experience includes general civil, traffic and transportation, water quality, and survey and mapping projects. Barry is well-versed in local agency standards and was a leader in developing RICK’s quality manual.
As a senior member of RICK, Barry has the authority to draw upon internal resources to ensure the team’s progress continues effectively and efficiently.
If project requirements necessitate staff additions or adjustments, he will review proposed staff member qualifications and submit these to the City for their review and written approval.
Barry is familiar with local agency standards, including those of the City, relating to grading and drainage design, freeway/highway/street design, and cost estimates from previous preliminary engineering and construction document preparation experience.
Relevant Project Experience
♦ Trabuco Road and Monroe Intersection Improvements, Irvine, CA ♦ IBC Sidewalk Improvements, Irvine, CA
♦ University of California, Irvine, Life and Safety Improvements, Irvine, CA ♦ Bake Parkway and Trabuco Intersection Improvements, Lake Forest, CA ♦ I-5 Signage Improvements, Lake Forest, CA
♦ El Toro Rd. and Portola Pkwy. Intersection Improvements, Lake Forest, CA ♦ Rancho Parkway and Sports Park Nursery Traffic Signal, Lake Forest, CA ♦ Antonio Gateway Improvement Project, Rancho Santa Margarita, CA ♦ Rancho Santa Margarita Monument Gateway Improvements, Rancho Santa Margarita, CA
♦ Santa Margarita Parkway and Empresa Median Landscape
Improvements, Rancho Santa Margarita, CA
♦ Ocean Blvd. and Poppy Ave. Street Rehabilitation, Newport Beach, CA ♦ Cerritos Avenue Bike Corridor Improvement Project, Cypress, CA ♦ Harbor Boulevard Roadway Improvements, Garden Grove, CA ♦ Madison Avenue Street Improvements, Murrieta, CA
♦ Thornton Water Main Replacement, Santa Ana, CA
♦ Foothill Covina Transit Center, Foothill Transit Authority, Covina, CA ♦ Sierra Avenue Widening, Fontana, CA
♦ Twintree Storm Drain and Sewer Improvement Plans, Garden Grove, CA ♦ Moody Street Median Enhancement, Cypress, CA
♦ Various Intersection Improvements, Cypress, CA
♦ Westminster Boulevard Median Enhancement, Westminster, CA ♦ Residential Street Improvements, Westminster, CA
EXPERIENCE
Years
SPECIALTY EXPERTISE
City of Santa Ana
Expertise
Project Management
Infrastructure Plan
Preparation
Multi-disciplinary Team
Leadership
PROVEN RECORD
Meeting Budgets
Schedule
Requirements
Issues Resolution
Award-Winning Projects
EDUCATION
BS, Civil Engineering
Washington State University
REGISTRATION
Professional Engineer in CA,
No. 46568
PROFESSIONAL
AFFILIATIONS
American Council of
Engineering Companies
(ACEC) Orange County
– Assistant Chairperson
American Society of Civil
Engineers (ASCE)
San Diego Section ASCE
Transportation Group – Past
President
American Public Works
Association (APWA)
Building Industry Association
(BIA) Southern California
37 Availability: 15%
City Council 20 – 202 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 8
DAN BURK PE
Project Engineer / Manager
As a Principal Project Engineer with RICK, Dan will lead a staff of engineering designers and drafters in preparing preliminary and final construction documents for the City. He specializes in roadways, highways, residential developments and commercial site improvements.
Relevant Project Experience
♦ Trabuco Road and Monroe Intersection Improvements, Irvine, CA ♦ Various Intersection Improvements, Cypress, CA
♦ SR-74 at Grand Avenue Roadway Widenings, Lake Elsinore, CA ♦ San Juan Capistrano Skate Park PS&E, San Juan Capistrano, CA ♦ San Juan Capistrano Multi-Use Trail, San Juan Capistrano, CA ♦ City of Cypress On-Call Engineering Services, Cypress, CA ♦ Three Intersection Improvements, Traffic Through-Put, Cypress, CA ♦ SR 76 at Melrose Drive Intersection Improvements, Oceanside, CA ♦ Multiple Intersection Improvement Projects, Lake Forest, CA ♦ Aviation Boulevard Missing Sidewalk Project, Manhattan Beach, CA
SCOTT PATTON PE, QSD/P
Project Engineer / Manager
Scott is a Project Engineer for transportation, multi-family and detached residential subdivisions, roadway improvements, and water quality projects.
His experience includes designing and preparing of preliminary and final grading and improvement plans, and PS&E. Project tasks include grading, earthwork, utilities, streets, drainage facilities and quantities and cost estimates. Scott has served as QA/QC manager as well as design and plan preparation manager for multiple projects throughout the Southern California region. He is competent with current with design standards relating to grading, drainage design, water quality, and street, highway, and interchange designs.
Relevant Project Experience
♦ EIR and Preliminary Grading and Alignments for Madison Avenue Realignment, City of Murrieta, CA: Key Components: Roadway Design, Traffic Analysis, Hydrology Analysis, Water Quality Analysis, Cost Estimates, Environmental Documents (CEQA & MSHCP), Right-of-way acquisition. ♦ Antonio Gateway Improvement Project, Rancho Santa Margarita, CA ♦ Residential Street Rehabilitation, Westminster, CA
♦ Moody Street Median Enhancement, Cypress, CA
♦ Grading and Improvement Plans for Lighthouse I & II Detached Condos, KB Home, Stanton, CA
♦ Grading and Improvement Plans for East Lincoln Town Homes, KB Home, Anaheim, CA
EXPERIENCE
Years
REGISTRATION
Professional Engineer (PE)
CA, No. 65398
PROFESSIONAL
AFFILIATIONS
American Public Works
Association (APWA)
American Society of Civil
Engineers (ASCE)
Building Industry Association
(BIA)
25 EXPERIENCE
Years
EDUCATION
BS, Civil Engineering Univ.
of Nevada, Las Vegas
REGISTRATION
Professional Engineer in CA,
No. 77481
QSD/P in CA, No. 00763
PROFESSIONAL
AFFILIATIONS
American Society of Civil
Engineers (ASCE)
21 Availability: 30%
Availability: 30%
City Council 20 – 203 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 9 JAYNE JANDA-TIMBA PE, ToR, QSD/P, QISP
Water Resources / Stormwater Engineering
Jayne is a Principal and co-leads RICK’s Water Resources Division. Jayne manages staff and oversees the preparation of hydrologic and hydraulic analyses and the design of Best Management Practices (BMPs) to meet water quality objectives. She is well-versed in designing Low Impact Development (LID) and Hydromodification Management facilities. She is an expert in storm water regulations and prepares Notices of Intent (NOIs) and Storm Water Pollution Prevention Plans (SWPPPs). Jayne was the Project Manager for the consultant team preparing the Model BMP Design Manual pursuant to the 2013 MS4 Permit.
Relevant Project Experience
♦ On-Call Plan Checking Services, Development Services, Anaheim, CA ♦ As-Needed Civil Engineering & Consulting Services for Municipal Storm Water Program, City of San Diego, San Diego, CA
♦ As-Needed Storm Water Management Services, San Diego Unified Port District, San Diego, CA
♦ Storm Water Pollution Prevention Plan (SWPPP) Oversight of SDUSD's Active Construction Projects, San Diego Unified School District, San Diego, CA ♦ Annual SWPPP Training for County Staff, County of San Diego, CA
BRIAN STEPHENSON PE, TE, PTOE
Traffic Engineering
Brian is an Associate Principal at RICK, managing a team of traffic engineers. Brian and his team provide engineering services, including preparing and reviewing traffic impact studies, traffic signal plans, signing and striping plans, traffic control plans, optimized network timing plans, and accident analysis. Brian is well-versed in municipal traffic engineering and currently provides services to the City of Murrieta as a Consultant Traffic Engineer.
Relevant Project Experience
♦ El Toro Road and Portola Parkway Intersection Improvements, City of Lake Forest, CA
♦ Rancho Parkway and Sports Park Traffic Signal, City of Lake Forest, CA ♦ Bake Parkway and Toledo Preliminary Intersection Design and Traffic Analysis, City of Lake Forest, CA
♦ Jeronimo and Lake Forest Drive Intersection Improvements, City of Lake Forest, CA
♦ Bake Parkway and Irvine Boulevard Intersection Improvements, City of Lake Forest, CA
♦ Trabuco Road and Monroe Intersection Improvements, City of Irvine, CA
EXPERIENCE
Years
EDUCATION
BS, Civil Engineering, San
Diego State University
REGISTRATION
Professional Engineer (PE)
CA, No. 70649
CERTIFICATION
QSD/P, No. 36
QISP
32 EXPERIENCE
Years
EDUCATION
BS, Civil Engineering,
University of New York at
Buffalo
REGISTRATION
Professional Engineer in:
• CA, No.69471 • AZ, No. 42520
• NY, No. 080635 • CO, No. 0048708
Professional Traffic Engineer
in CA, No. 2419
Professional Traffic Operations
Engineer, No. 2169
25 Availability: 20%
Availability: 15%
City Council 20 – 204 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 10
PATRICIA TRAUTH PLA, AICP, LEED AP
Landscape Architecture / Green Streets
Patricia is a Principal at RICK and has more than 35 years of experience providing landscape architectural services to Southern California. As a registered landscape architect in California, a certified planner, and a LEED AP, she has planned and designed numerous public projects throughout San Diego and the Los Angeles basin. Her projects have received awards from organizations including CMAA, ASCE, APWA, ULI, APA, ASLA, and NAVFAC. Throughout her career, Patricia has been an active practitioner of sustainable design, responsible for spearheading projects through LEED certification. Patricia is the Landscape Architect of Record for a dozen projects at the San Diego International Airport; she has shifted the Airport’s philosophy to embrace a regional, drought-tolerant landscape that cost significantly less for the Airport to maintain, plus has a longer lifecycle.
Relevant Project Experience
♦ Corona Del Mar State Beach, Newport Beach, CA
♦ Orange County Great Park Master Plan Modification 2, Irvine, CA ♦ Parking Structure and Surge Building, University of California, Irvine, CA ♦ Terminal 1 Redevelopment, Terminal 2 Expansion, Facilities Management Campus, San Diego County Regional Airport Authority ♦ Antonio Gateway Improvement Project, Rancho Santa Margarita, CA
EXPERIENCE
Years
EDUCATION
MLA, Landscape
Architecture University of
Arizona
BFA, Design; BS, Education
Bowling Green State
University
REGISTRATION
Professional Landscape
Architect (PLA)
CA, No. 3247
AICP, No. 19634
35 GEFF DYE PLS
Land Surveying / Mapping
Geff is an Associate Principal at RICK. A third-generation surveyor with more than 37 years of experience providing services for public and private projects. His experience includes residential subdivisions, commercial property developments, land title surveys, topographic surveys, GPS surveys, site plans, aerial mapping control, legal description preparation, monument preservation, settlement monitoring, boundaries, utility systems mapping, and right-of-way and easement determinations.
He has also managed construction staking for roadways, utilities, highways, bridges, parks, boundary and topographic surveys, and other infrastructure improvements. Geff is also responsible for scheduling and coordinating field activities for survey crews.
Relevant Project Experience
♦ Bake Parkway and Irvine Blvd/Trabuco Road Intersection Improvement Field Surveys, Lake Forest, CA
♦ Ocean Boulevard and Poppy Avenue Street Improvement Project, Newport Beach, CA
♦ Villages at Laguna Hills, Merlone Geier Partners, Laguna Hills, CA ♦ El Toro Road and Portola Parkway Intersection Improvements, Lake Forest, CA
EXPERIENCE
Years
REGISTRATION
Registered Professional
Land Surveyor in CA, No.
8150
PROFESSIONAL
AFFILIATIONS
State and Local San Diego
Chapter California Land
Surveyor’s Association
(CLSA) – Member
37 Availability: 15%
Availability: 20%
City Council 20 – 205 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 11
BROOKE PETERSON AICP
Land Planning / Community Planning
Brooke’s career includes a range of policy planning, development project planning, urban design, and environmental planning experience for both the public and private sectors. She worked on general plans, community plans, corridor and specific plans, master plans, redevelopment, mixed-use and TOD development, regional energy plans, public health, urban greening, and public engagement. She was the Project Manager for the City of San Diego Planning As-Needed Services contract which included the preparation of community plans, specific plans, and master plans. Brooke has expertise with land use-transportation integration, context-sensitive development, energy-efficient land use planning, and stakeholder and public outreach with a particular skill in facilitating issue resolution. Brooke has also served as a direct extension of staff for numerous agencies.
Relevant Project Experience
♦ San Diego United Port District, As-Needed Civil Engineering, San Diego, CA
♦ Morena Corridor Specific Plan and EIR, San Diego, CA
♦ Downtown Village Specific Plan, La Mesa, CA
♦ Comprehensive General Plan Update, National City, CA
BRITT PALMBERG AICP
Assessment District Services
Britt is the Lead Economic Analyst at RICK. He has led numerous community planning efforts over the last 20 years, including General Plans for municipalities, corridor plans, streetscape plans, neighborhood plans, and downtown plans. Britt has completed market studies, including housing studies and fiscal analyses, for numerous General Plans. He has regularly led public and community outreach efforts and worked with stakeholders and client groups to prepare planning documents.
Relevant Project Experience
♦ Valley Center Community Plan Update, Valley Center, CA: Britt is the Economic Analysis lead for this community plan which includes a market study, detailed housing analysis, feasibility analyses, scenario development proforma analysis, and a fiscal impact analysis.
♦ North Vista Plaza Proforma, Calaveras County, CA: Britt completed proforma and financial analyses to determine the appropriate pricing strategy for a new residential community. The research drew from local market information and data concerning home sales in the Calaveras County market. ♦ On-Call Economic Analysis Services, County of San Diego, CA: Britt is completing economic analysis services as part of an on-call planning contract that RICK Community Planning has with the County of San Diego.
EXPERIENCE
Years
EDUCATION
MA, City & Regional
Planning, California State
University, San Diego
BA, Biology, Occidental
College, Los Angeles
REGISTRATION
American Institute of
Certified Planners (AICP),
No. 152123
21 EXPERIENCE
Years
EDUCATION
MA, Business & MA, City
and Regional Planning,
University of North Carolina,
Chapel Hill
Masters, City and Regional
Planning, University of North
Carolina, Chapel Hill
BA, Economics,
Northwestern University
REGISTRATION
American Institute of
Certified Planners (AICP),
No. 251135
20 Availability: 20%
Availability: 20%
City Council 20 – 206 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 12 47 Years of Experience
13 Years of Experience
11 Years of Experience
23 Years of Experience
STEVEN ANDREWS PE
Wastewater Resources / Water System Analysis
Steven brings 47 years of experience in master planning, design, and construction of groundwater supply, water treatment, water pipelines, and water storage reservoirs. He has also prepared master water supply plans, wastewater treatment plants, wastewater reclamation plants, wastewater lift stations, force mains, gravity sewers, and water reuse systems for public and private developments.
♦ Irvine Ranch Water District, Irvine Spectrum Apartment Complex, Irvine, CA ♦ Irvine Ranch Water District, PA 1 & 2 EIR Domestic Water and Wastewater System Study, Irvine, CA
Availability: 25%
Availability: 30%
KIP ARMSTRONG
Dry Utility Coordination
As MDC's Dry Utilities Division manager, Kip has honed his skills and built trusting relationships with all the major dry utility providers in Southern California. He has been involved in hundreds of projects for diverse clients, covering a wide variety of scopes, including cost analysis and estimating, temporary and permanent power coordination, gas & telecom service, removal of existing facilities, feasibility and conflict reports, right of entry and service agreements, street light coordination, street/sidewalk improvements, relocation and/or undergrounding of facilities, and substation upgrades.
Availability: 20%
TIM BELZMAN
Environmental Services
As Principal Planner for HELIX, Tim has extensive experience managing environmental compliance programs, in accordance with the CEQA and NEPA, while specializing in public infrastructure and transportation projects, including roadways, pedestrian and bicycle facilities, transit, light rail, heavy rail, bridges, grade separations, highways, and multi-corridor projects. He has a successful history working with local, state, and federal agencies, including Caltrans, Federal Transit Administration, FHWA, U.S. Navy, and General Services Administration.
Availability: 30%
CHRISTIAN DELGADILLO PE, GE
Geotechnical Engineering
Christian has experience in geotechnical engineering, testing, data analyses, and report preparation for various types of public works, transportation, governmental and utility projects. He has an in-depth understanding of advanced soil mechanics, subsurface interpretation, seismic hazard analyses, site-specific ground motion, expansion potential, liquefaction evaluation, and much more. His experience has included coordinating and conducting subsurface investigations and managing oncall contracts for various agencies, including Orange County Public Works, Moulton Niguel Water District, and Yorba Linda Water District.
City Council 20 – 207 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 13 Understanding of Need
The City of Santa Ana Public Works Agency (PWA) role is to plan, build, and repair capital improvement projects in the community, including infrastructure, right-of-way, and utility systems as outlined in the various City master plans and Community’s General Plan.
The following section includes an overview of RICK’s
specific approach to Santa Ana’s On-Call contract and a summary of our corporate approach to project management.
Both practices were developed over 50 years of providing similar on-call engineering services to municipalities
throughout Southern California.
Approach to On-Call Contracts
RICK understands the purpose and objectives of an on-call service contract. Throughout our company’s history, we have successfully performed various task order services as part of on-call contracts for many municipalities and government agencies in our region. We thoroughly understand the process and the importance of not only the on-call contract, but the task order execution, to meet financial goals and schedule deadlines.
On-call service contracts may require multiple disciplines, which requires smooth coordination and transparent communication while managing various task orders simultaneously. Based on our experience with similar traffic engineering as-needed contracts, RICK has developed a successful approach.
The process is outlined in two phases: “Planning & Staffing” and “Performance.” In the Planning & Staffing Phase, the RICK Team will:
♦ Meet with the City to understand project goals and objectives, and perform background research and a site visit to clearly identify the constraints, conditions, and full scope of the task order. ♦ Assign appropriate project staff to support the Project Manager and determine whether subconsultants will be required. All team members will have relevant experience on similar tasks and be available to respond based on the scope and schedule. ♦ Review and discuss with City staff any stakeholder concerns and project goals. Our team will then develop a scope, fee, and schedule to address concerns and meet the project's goals.
PHASE 1: PLANNING & STAFFING
• Team Assignment • Communication / Understanding
• Project Goals
City
Identifies
Need
Project
Review /
Staffing
Evaluation
Scope
& Fee
Agreement
Kickoff
Meeting
Develop
Workplan
Execute
Task
Order
Our role in supporting PWA
is to act as an extension of
your staff to facilitate your
successful completion of your
capital improvement projects.
City Council 20 – 208 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 14 In the Performance Phase, the RICK Team will:
♦ After negotiating the scope of work and fee and receiving the task authorization, collect the necessary project data, as appropriate, to perform the task. ♦ During the process of performing the task, the design team will prepare preliminary designs/investigations (e.g., preliminary design alternatives, reports, estimates, exhibits, etc.) that can be used by the City to make key decisions or to support alternatives. ♦ Monitor project schedule, including key scope, and adjust schedule after completion of each task.
♦ Meet regularly with City staff and other consultants, as needed, to discuss project status, potential issues, value engineering, and review deliverables, including PS&E, as the project progresses to completion.
♦ Perform quality assurance and quality control reviews at each milestone of the task order. ♦ Control and manage scope changes. We will maintain a “Log of Unresolved Issues” document to be discussed and resolved with the City at any time during the project. ♦ Hold plan review meetings at key milestones/submittals, and obtain concurrence/ resolution of comments.
♦ Respond to pre-bid inquiries, review bids, make award recommendations, and provide construction support.
PHASE 2: PERFORMANCE
Perform
Work
Monitor
Progress
Quality
Control Deliverables CompleteTask Order
• Team Continuity
• Communication
• Project Controls • Meeting Deliverables/
Milestones Schedules
• Budget
Approach to Quality Assurance and
Quality Control Program
RICK has a well-established quality control plan that we have used for many years. The success of our past projects, and their reputation for being trouble-free, demonstrates the effectiveness of this plan.
RICK adheres to a continual emphasis and commitment to quality control through every phase of project development assignments for in-house personnel and sub-service providers. This is facilitated by attention to the company’s manual on quality control standards, periodic quality control seminars, and staff performance reviews.
City Council 20 – 209 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 15 Specialty Subconsultants
RICK often partners with a team of subconsultants when there is a need for specialty disciplines that our team does not provide in-house. If task orders require such specialties, RICK will propose teaming with specialized subconsultants for services such as structural engineering, Right-of-Way Acquisition Services, Electrical Engineering, etc. We will obtain final approval from City staff before engaging with any additional subconsultant not listed on our organizational chart.
Approach to Project Management
The RICK Team’s project management and delivery system provides regular communication and quick responses from the Project Manager. This communication results in tighter control of the project budget and schedule, and facilitates communication with our client and project stakeholders. Our process enables us to fully achieve project objectives, satisfy client requirements and fulfill client expectations.
Key elements of our project delivery process are outlined below.
COST
CONTROL
QUALITY
CONTROL
PROJECT DELIVERY
PLANNING AND
SCHEDULING
COORDINATION
AND
COMMUNICATION
Our Team is committed to
delivering projects that are
successful technically and
meet budget expectations.
The Project Manager will
continuously monitor the
activities of the project
team, tracking actual
progress versus budgeted
costs. When deviations
occur, the Project Manager
will take immediate
corrective action.
To facilitate this effort,
RICK uses Deltek
Advantage to track
expenditures, including
both labor and direct
costs, on a weekly and
long-term basis.
RICK maintains a robust
Quality Assurance and
Quality Control Program
based on proven practices
and years of experience.
Key quality controls
include:
▪ Our Project Manager
will distribute the QA/
QC workplan to all Team
Members
▪ The Project Manager will
check all deliverables
▪ QA/QC milestones will be
incorporated into the final
project schedule
Our detailed workplan,
created by the Project
Manager, Joe Hammond,
PE, QSD/P, will consist
of individual project tasks
and other data sufficient to
outline the scope of work
and plan for assignment
completion.
The workplan includes:
▪ Detailed scope of work
▪ List of deliverables
▪ Project schedule
▪ Milestone dates
▪ Task budget
The Project Manager
will maintain the detailed
project schedule through
the life of the project.
Our Project Manager will
be the primary contact
with all team members.
The Project Manager will:
▪ Chair scheduled meetings
Project Communications
will include preparing and
distributing:
▪ Meeting agendas
▪ Meeting minutes
▪ Technical memoranda
▪ Status reports and
updates
▪ Confirmation of verbal
requests
City Council 20 – 210 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 16 Our team has designed extensive Capital Improvement Projects for public agencies as both stand-alone projects and as components of on-call/as-needed contracts. The best way to show our relevant experience is to profile projects sharing similarities with the types of projects we anticipate with this on-call contract. We have selected projects that demonstrate the ability to provide the technical expertise the City seeks.
Relevant Project Experience
Street and Traffic Design Services for the 2021 - 2023 CIP
LAKE FOREST, CA
RICK is currently providing preliminary studies
for three intersection improvement projects.
Improvements include the addition of a defacto
right turn at Jeronimo/Lake Forest Drive, roadway
widening to accommodate dual left turn lanes
at eastbound Bake Parkway to northbound
Toledo, dual left turn lanes at northbound Toledo
to westbound Bake Parkway, and roadway
widening to accommodate a right turn only
lane on westbound Los Alisos to northbound Rockfield. Currently, utility correspondence and traffic counts are complete, and analysis to verify traffic volumes and ultimate improvement needs is underway. Preliminary intersection geometric alternative studies will soon be underway for the three intersections.
Key Components: Preliminary Engineering Alternative Analysis, Field Topographic & R/W Surveys, ROW Mapping, Landscape/Irrigation, WQMP, and Temporary Construction Estimate Mapping.
COMPLETION DATE
December 2021 - Present
CLIENT / CONTACT
City of Lake Forest
Doug Erdman, PE
Assistant City Engineer
(949) 282-5233
[email protected]
El Toro Road at Portola/Santa Margarita Parkway
LAKE FOREST, CA
Through our current Street and Traffic On-Call contract with the City of Lake Forest, RICK provided preliminary engineering services for the preparation and approval of an alternative study for the improvements required to provide an additional El Toro Road eastbound left turn lane to northbound Portola, which requires right-of-way from the County of Orange.
For westbound El Toro, the project provides another designated right turn only lane to northbound Portola. An additional project component includes a connection to the westbound El Toro sidewalk to the existing Class 1 Los Alisos Creek Bikeway.
COMPLETION DATE
On-Going (95% complete)
CLIENT / CONTACT
City of Lake Forest
Doug Erdman, PE
Assistant City Engineer
(949) 282-5233
[email protected]
City Council 20 – 211 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 17 Thornton Park Neighborhood
Water Main Replacement
SANTA ANA, CA
RICK prepared construction documents to
replace the existing 8" water mains in nine
(9) streets in this well-established Santa Ana
neighborhood. The total length of water main
replacement was 7,500 feet.
The plans and specifications were prepared
such that the existing water line was live
until the new water line was in place and
operational. Once the new water line was
operational, the water laterals were connected to the new 8" water line. The project included preparing a base map based on as-built plans, water meter service records, City GIS, and site visit surveys.
Work included a records search through City of Santa Ana, County of Orange, and dry utility purveyors. The records research were tracked by keeping a log documenting the entity, contact information, date, and topic of correspondence, and date the document was received or outcome.
The engineering design was prepared in accordance with the City of Santa Ana Design Guidelines for Water and Sewer Facilities and the City’s CAD standards. Support was provided during the bid phase by attending pre-bid and pre-construction meetings and responding to contractor’s request for information.
COMPLETION DATE
Design Start: 2018
Design End: 2020
Construction End: 2022
CLIENT / CONTACT
City of Santa Ana
Sean Thomas, PE, QSD
Project Manager
(714) 647-5655
[email protected]
Aviation Boulevard Missing
Sidewalk Project
MANHATTAN BEACH, CA
For the City of Manhattan Beach, RICK
prepared construction documents to install
a missing sidewalk segement on the west
side of Aviation Boulevard, a six-lane facility,
for a length of 600', and reconstruct five (5)
ADA-compliant curb ramps. The proposed
sidewalk is to have a minimum width of 6.5’
within an existing terrain comprised of a
vegetated slope with mature trees, existing
overhead utility lines supported by wooden
poles, and utility vaults. The work fronts properties owned by Northrup Grumman and a shopping center, and required a rightof-way from each owner to meet the project's goals. Current work has included coordination with the adjacent property owners for property access to perform field design surveys and geotechnical borings. Completed work has also included preparing and distributing utility coordination request letters.
COMPLETION DATE
February 2022 to Present
CLIENT / CONTACT
City of Manhattan Beach
Marzena Laskowska, PE
Senior Civil Engineer
(310) 802-5325
mlaskowska@manhattanbeach.
gov
City Council 20 – 212 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 18 Bake Parkway at Trabuco Road/Irvine Boulevard
LAKE FOREST, CA
As part of the Street and Traffic On-Call contract with the City of Lake Forest, RICK prepared alternative studies for the addition of a second eastbound to northbound left-turn lane and an eastbound to southbound dedicated right turn only lane. Three alternatives were completed with coordination with SCE, who has overhead facilities within the right-of-way along each side of Bake Parkway, and the City of Irvine.
Plans, Specifications & Estimates (PS&E) include: roadway widening, a traffic signal modification, right-of-way acquisition, extensive dry utility coordination, and required plan processing through the cities of Lake Forest and Irvine.
COMPLETION DATE
On-Going (95% complete)
CLIENT / CONTACT
City of Lake Forest
Doug Erdman, PE
Assistant City Engineer
(949) 282-5233
[email protected]
Skatepark and Trail Project
SAN JUAN CAPISTRANO, CA
RICK is providing civil engineering design services
through a design-build contract for a 22,000 sf,
custom concrete skatepark project for the City of
San Juan Capistrano. In addition, engineering and
land surveying services are being provided for
an associated 1,550’ decomposed granite multipurpose trail connecting the skatepark to a city-wide trail system. The project involves coordination with
the City of San Juan Capistrano, Santa Margarita
Water District, Grindline, the general contractor, and other team subconsultants, such as the landscape architect and MEP.
RICK’s work includes the design and plan processing for on-site and off-site water and sewer plans for the required connections to the proposed bathroom facilities. This is the second design-build project RICK has worked on with Grindline, the first being a skatepark completed in 2019 for the City of Lake Elsinore, California.
Key components:
♦ Topographic survey
♦ Design development support
♦ Topographic and utility base map
preparation
♦ Precise grading plans
♦ Domestic water and sewer plans
♦ Erosion control plans
♦ Stormwater reports (WQMP,
SWPPP)
♦ Construction cost estimate
♦ Consultation and construction
support
♦ Quantity cost estimate
♦ Plan processing
COMPLETION DATE
January 2021 to Present
CLIENT / CONTACT
Grindline Skateparks, Inc.
Matt Fluegge
Chief Executive Officer
(206) 932-6414
[email protected]
City Council 20 – 213 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 19
CITY OF SANTA ANA
Thornton Park Neighborhood Water Main
Improvements Project
CITY OF LAKE FOREST
On-Call Contracts
a) Intersection Improvements of Bake Pkwy at Trabuco
Rd/Irvine Blvd
b) Intersection Improvements of El Toro Rd and Portola
Pkwy/Santa Margarita Pkwy
c) Rancho Pkwy widening at Lake Forest Drive
d) Jeronimo Rd widening at Lake Forest Drive
e) Meadows Traffic Improvements at Bake Pkwy/Toledo
Way
f) Los Alisos Blvd widening at Rockfield Blvd
CITY OF ANAHEIM
As-Needed Consulting & Engineering (Plan Checking)
CITY OF MANHATTAN BEACH
Aviation Blvd Missing Sidewalk Project
CITY OF MURRIETA
Consultant Traffic Engineer
CITY OF MURRIETA
Fire Station No. 1 Sewer and Concrete Replacement Project
SAN JUAN CAPISTRANO
Skate Park and Trail Project
CITY OF RANCHO SANTA MARGARITA
Antonio Parkway Gateway Improvements Project
UC IRVINE
Fire and Life Safety Improvements
CITY OF NEWPORT BEACH
Ocean Blvd and Poppy Ave Street Rehabilitation Project
CITY OF GARDEN GROVE
Harbor Blvd Roadway & Landscape Improvements Project
CITY OF CYPRESS
Cerritos Ave Bike Corridor
CITY OF CYPRESS
Moody Street Beautification Project
CITY OF IRVINE
Trabuco Rd & Monroe Intersection Improvements
CITY OF WESTMINSTER
Westminster Blvd Median Beautification
Civil DesignTransportation/TrafficStructuralGeotechnicalLand SurveyingStormwater ResourcesLandscape Architecture and IrrigationRight-of-Way/Easement AcquisitionSame RICK Project Management Project Experience Matrix
The following matrix demonstrates our experience
and technical competence on a broad range of asneeded contracts and stand-alone projects. These successful local projects represent a full range
of disciplines that we anticipate on task orders
associated with this contract.
PROJECT
City Council 20 – 214 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 20 References
Agreement Statements
Contract Agreement Statement
We accept the provisions of the Agreement included with the provided RFP and have no exceptions.
Willingness to Comply with Agreement Terms
We accept the provisions of the Agreement included with the provided RFP and have no exceptions.
Provided below are public entity references for which RICK has performed similar work.
Reference Name Client Contact Information
Thomas Wheeler
Director of Public Works/City
Engineer
City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
[email protected]
(949) 461-3480
Cesar Morales
Principal Traffic Engineer
City of Anaheim
200 S. Anaheim Boulevard
Anaheim, CA 92805
[email protected]
(714) 765-5286
Bob Moehling, PE
Director of Public Works/City
Engineer
City of Murrieta
1 Town Square
Murrieta, CA 92562
[email protected]
(951) 461-6036
City Council 20 – 215 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 21 Scope of Services
and Schedule
City Council 20 – 216 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 22
EXAMPLE SCOPE OF WORK
RICK is a full-service civil design firm with in-house resources that include:
♦ Civil Engineering
♦ Transportation/Traffic Engineering
♦ Land surveying and Mapping
♦ Land Planning, including Financial and Economic Analysis ♦ Landscape Architecture
♦ Storm Water Resources Engineering
♦ Wet Utility Design
Through subconsultant services, our team provides:
♦ Domestic water and fire water systems analysis and design ♦ Environmental
♦ Geotechnical
♦ Dry Utility Coordination
Through additional specialists, as a task order requires, and at the approval of the City we work with specialists that provide:
♦ Architectural
♦ Mechanical
♦ Electrical
♦ Right-of-Way Acquisition Services
RICK understands that task orders for on-call contracts can include a variety of sub projects, such as intersection improvements, roadway improvements including walkable and bikeable streets, utility and drainage improvements, we chose to provide an example scope of work and schedule for a typical roadway improvement project. Our example includes many of the above work specialties, but not all of them. If the City desires, RICK can provide additional example scope of works and schedules for projects that are comprised of different tasks than included here.
Generic Scope of Services for a Typical Intersection/Roadway Improvement Project In our example project, we added a second
eastbound to northbound left-turn lane, and an
eastbound to southbound dedicated right-turn-only
lane at the subject intersection. This work requires
the acquisition of right-of-way at the southwest
quadrant of the intersection. The work also
requires a modification to the existing traffic signal, as well as dry utility coordination for relocations.
It is also noted that the traffic signal system along
the six-lane major is interconnected through a
previous contract lead by OCTA.
Intersection of Bake Pkwy at Trabuco/Irvine
City Council 20 – 217 5/16/2023
Example Scope of Work
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 23
1. Preliminary Data Research & Review
The RICK Team will research, obtain, and review available data as a reference to prepare the preliminary and final PS&E. Data includes: State, County, City, utility and other records/documents; existing street, signal, storm drain, gas, sewer and water main improvement plans; topographic data maps; record drawings; wet and dry utility plans (to determine size and location); survey centerline and private property monument data; and other pertinent information.
Utility records request letters will be sent to the franchise and public utility agencies. These requests will be tracked via a table summarizing the request letters, the obtained data, both with dates sent and received. A copy of this table will be provided to the City and utility agencies. We will review the acquired information with the City prior to beginning any surveys and preliminary design. • We recognize that some utility companies treat as-built requests and plan coordination with low priority and therefore it will be incumbent upon us to start the research and coordination process upon receiving a Notice to Proceed for the project from the City. Furthermore, as mentioned above we will keep a complete and accurate log of communication with the various utility companies and keep the City informed of our progress in this effort. • Careful consideration to the existing utilities and their potential impact on construction cost and schedule will be taken into account throughout the design process. • A complete and accurate plotting of the researched utilities will be performed in order to achieve a utility base file for the plan preparation phase of the contract.
2. Design Survey/Existing Conditions Documentation
RICK will perform the topographic survey including features that will influence the project design. The survey shall be in conformance with the State Land Surveyors Act and be performed under the direct supervision of a CA Registered Land Surveyor. Rick Survey will use California State Plane Coordinate System, NAD83, Zone V, US Survey Feet. Said survey will field locate monumentation to identify existing right-of-way and property lines within the project area.
Tasks will include the following:
1. Establish horizontal and vertical survey and construction control for the complete length of the project.
2. Perform topographic field survey through conventional survey methods, as required, along the east/ west roadway to include the existing median and north/south lanes within the project limits and will include, but not be limited to:
• Roadway half-width cross section elevations taken in the traveled way at 25-ft intervals (minimum) and grade breaks. The sections will include back of sidewalk, top of curbs, gutter flowlines, lip of gutters and lane line striping.
• Locate features within the adjacent property including driveways, tops and toes of slopes, limits of parking
area, curbs, trees, monument signage and found private
utility appurtenances.
• Locate existing improvements within the street right-ofway (i.e. above ground utilities, manholes, valve covers, utility vaults and covers, signs, trees, utility poles, traffic signal poles, cross gutters, local depressions, catch
basins, sidewalks, pedestrian ramps, etc).
• Reduce data to a form showing centerline stationing,
offset from centerline, and elevation.
• Provide 0.5 ft contours.
City Council 20 – 218 5/16/2023
Example Scope of Work
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 24
3. Our survey will include an aerial photogrametric mapping of the intersection that will graphically locate existing topographical features such as sidewalks, walls, tree canopies, striping and utility appurtenances. This aerial mapping will then be enhanced with the topographical field surveys to provide a complete and accurate topographical map. The aerial photography will be orthorectified for use on scalable exhibits as needed.
4. Our survey will also tie out centerline monuments and identify them in the design survey. Locate any other monuments within the project limits, including those on tops of curbs, sidewalk or in the parkway. This will allow for an accurate plotting of the road centerline and Right-of-Way.
5. RICK will perform a boundary survey on the adjacent site property to facilitate the preparation of the right-of-way take legal descriptions and plats for the acquisition process.
6. Our survey crews will provide traffic control, as required, during our survey operations. Lane closures will be in accordance with City standards and the California MUTCD 2012 Edition.
Deliverables:
• Survey data sheets
• Aerial photo (.pdf format)
• Topographical mapping with right-of-way in Microstation V8
3. Site Visit / Analysis
RICK, along with our subconsultants, will meet at the site to discuss the project collectively.
Recommendations will be developed to improve the design safety, efficiency, sustainability and aesthetics as well as reduce construction and maintenance costs.
We will then meet with City staff to review the design team’s recommendations and discuss the City’s specific areas of concern and priorities with respect to the project’s construction budget. Immediately following this meeting, comprehensive meeting minutes will be prepared and sent to the City and the rest of the project team.
While at the site, existing sidewalks and pedestrian ramps in the vicinity of the project that will remain through construction will be checked for damage and current ADA compliance. A record of all damaged and non-compliant facilities (i.e. cracks, differential settlement, uplift from tree roots, or other abnormalities) will be prepared. Where feasible, repairs will be added to the improvement plans. A sign survey will also be conducted and any damaged signs or signs that don’t meet the current standards of the latest MUTCD will be noted.
Deliverables:
• Site visit meeting notes
• Project improvement recommendations
• Potential Conflicts List
4. Geotechnical
The RICK Team geotechnical consultant, Christian Delgadillo with Leighton Group, will provide a pavement analysis report for the widening of the major street for the designated right turn lane. The tasks perform for this work include:
• Site Visit and Pavement Surface Condition Assessment
• Field explorations that include two shallow borings (up to 10’ in depth). • Laboratory testing
• Pavement Evaluation and Materials Report
City Council 20 – 219 5/16/2023
Example Scope of Work
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 25 Deliverable:
• Pavement Evaluation and Materials Report
5. Conceptual Plan (30% Completion)
RICK will prepare a conceptual plan of the project improvements for review by the City. The preliminary layout will include horizontal geometry of the proposed striping, curbs, traffic signal poles, retaining walls, and utility appurtenance relocations. Typical roadway section will be depicted as well as site sections to pictorially convey project impacts. Conceptual plan will include site impacts to right-of-way as well as possible site re-design if required.
Deliverables:
• 30% plan
• 30% Construction Cost Estimate
• Project improvement recommendations
• Potential Conflicts List
6. Construction Plans
RICK will prepare project PS&E to a 60% and 100% completion level for submittal to the City for review, input, and comment. Upon receiving plan check comments from the City, we will review the comments and make necessary revisions to the PS&E package and submit a final set of construction documents to the City. The comments will be addressed in writing either on the plans or in a “response to comments” letter.
All plan sheets will conform to the City format and the latest applicable design/drafting standards. The following is a listing of plan sheets with corresponding scale with estimated number of sheets to be used.
SUB TASK PLAN DESCRIPTION PLAN SCALE ESTIMATED NO.
OF SHEETS
1 TITLE SHEET VARIES 1
2 TYPICAL SECTIONS VARIES 1
3 CONSTRUCTION NOTES AND DETAILS VARIES 3
4 ROADWAY IMPROVMENTS PLANS AND
PROFILES
1”=40’ H, 1”=4’ V 2
5 GRADING/RETAINING WALL PLANS 1”=40’ H 2
6 SIGNING AND STRIPING PLANS 1”=40’ H 2
7 TRAFFIC SIGNAL MODIFICATION PLAN 1”=20’ H 1
8 LANDSCAPE PLANTING PLANS 1”=20’ 4
9 LANDSCAPE IRRIGATION PLANS 1”=20’ 4
10 TRAFFIC CONTROL PLANS 1”=40’ H 2
Title Sheet will include project title, vicinity map, general notes, benchmark with basis of coordinates, dig alert information, list of utility companies with contact name and telephone number, list of standard plans grouped by agency (i.e. APWA, City of Lake Forest, etc), and legend of symbols.
Typical Sections will show right-of-way lines, dimensions between curbs, existing pavement surface and curb/gutter, existing roadbed, proposed roadway improvements, grading/crossfall slope, and existing/proposed channel improvements.
Construction Notes and Details will include a construction notes with estimated quantities and construction details. Structural details for the channel headwalls/retaining walls, channel lining and other channel stabilization items will be shown here. Also included here will be utility and paving notes.
City Council 20 – 220 5/16/2023
Example Scope of Work
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 26 Roadway Improvement Plan & Profile will show all existing conditions, as shown on the base sheets and all existing underground utilities (sewer; water; power; communication; gas mains and associated laterals; storm drains; catch basins and laterals, manhole and valve covers, meter boxes, etc). Proposed improvement work shall indicate limits of roadway widening, including removals and replacements; limits of AC pavement cold planing, overlay and/or rehabilitation areas; adjustment of manholes, vaults and valves to grade. Plans also shall indicate removal/replacement of curbs, gutters, sidewalks, accessramps, parkway/curb drains and protection of existing facilities. At a minimum, each sheet shall contain a north arrow, scale, match lines with station and sheet reference, plan and profile construction notes for all improvements on the sheet. Profile shall show existing and proposed tops of curb elevations with corresponding station and slope of curb between each grade break. For pedestrian ramps, elevations at BCR and ECR and “join existing” will be shown appropriately. Elevations also will be provided at quarter points. Dimensions of the distance between each quarter point and the length of the curve will be shown.
Grading/Retaining Wall Plans will be prepared for the addition of the designated right-turn lane.
These plans are primarily for grading operations and shall show required grading, retaining walls and wall drainage needs. Appropriate grading and retaining wall notes and details will also be shown on the plans, with top of wall and footing elevations in profile view.
Signing and Striping Plans will be prepared for Bake Parkway and Trabuco Road/Irvine Boulevard intersection. The plans shall be prepared in accordance to the City standards and design criteria, the California MUTCD 2012 Edition, and the Caltrans Standard Plans and Specifications (latest edition). Plans will show existing and proposed signs within the project limits and proposed pavement delineation and pavement legends/arrows within the project limits.
Traffic Signal Modification Plan will be prepared using City standards, City of Irvine Standards, Caltrans Standard Plans, and the California Manual on Uniform Traffic Control Devices (MUTCD). Key design components of this traffic signal will be continued protected left-turn phasing for the dual eastbound leftturn move on Bake Parkway, and countdown pedestrian signal heads and bicycle detection for the additional right turn lane, which are requirements of the current MUTCD. Additionally, to meet ADA requirements, pedestrian ramps with truncated domes are required for all four corners of the intersection. During our site visit for the proposal, it appears as though all four corners currently meet the ADA access requirements. This will be verified during the design, and if deficient, improvements will be called out on the construction plans with the appropriate Orange County Public Works Standard Plan detail. The traffic signal modification plan will be prepared at 20 scale, and will show centerlines, right-of-way, above ground and underground utilities obtained from the field visit and record drawings, and all signal equipment and striping.
Landscape Planting Plans will be prepared showing the graphic location and identification of lant materials to be used, including quantities, sizes, varieties and planting details for site conditions.
Landscape Irrigation Plans will be designed showing the diagrammatic layout of landscape irrigation piping, valves, control equipment, sprinkler heads and related equipment for the irrigation of planted areas, specifically calling out pipe and equipment sizing and types, brand and model. This will also include necessary details for the installation of the system. System will be designed utilizing current low flow drought tolerant system, unless required otherwise by City.
City Council 20 – 221 5/16/2023
Example Scope of Work
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 27 Traffic Control Plans will be designed in accordance with California MUTCD and the City’s guidelines.
Prior to beginning work on these plans, Rick Engineering will meet with the City to discuss and determine construction staging, minimum lane requirements, and driveway access, and plan notes and legends.
Deliverables:
• Project plans in Microstation V8 format and .pdf format (60% and 100%)
7. Specifications and Cost Estimates
As with the project plans, RICK will prepare project specifications and cost estimate at the 65%, 95%, and 100% completion level. Upon receiving plan check comments from the City, we will review the comments and make necessary revisions to the PS&E package and submit a final set of construction documents to the City for bidding.
The project specification will be prepared using the City’s standard “boiler plate” specifications and we will prepare the Special Provisions portion of the Construction Specifications and Contract Documents suitable for bidding and awarding of the Contract. These special provisions will be incorporated into the City’s standard construction document package. This work includes the preparation of the Bid schedule.
RICK will perform comprehensive quantity take-offs for construction items. We maintain a comprehensive list of construction unit prices from a wide array of past projects. The unit prices used for this estimate of probable cost will be derived from recent projects of similar scope and/or provided information from the City.
Deliverables:
• Specifications in Word format w/ edits shown (60% and 100%) • Construction Cost Estimate in excel format (60% and 100%)
8. Water Quality Compliance
Along with the project’s PS&E package, RICK will prepare a Water WQMP to a 100% completion level prior to the 60% submittal. Upon receiving plan check comments from the City, we will review the comments and make necessary revisions to the WQMP and submit a final copy with the rest of the construction documents to the City for bidding.
RICK is at the forefront when it comes to matters related to storm water. Our water resources staff includes many registered QSD/QSP’s and, in fact, provide the industry with training on a regular basis through our in-house registered Trainers-of -Record. We will provide calculations and take-offs as well as prepare a Risk Assessment prior to bidding. It is assumed that the City will provide Rick Engineering with the desired construction start date and anticipated duration at the time the Risk Assessment is needed. If it is later determined that the City requires a review of the contractor’s SWPPP, RICK has the experience and ability to perform the task.
Deliverable:
• WQMP (.pdf and hardcopy)
9. Right-of-Way Legal Description and Plat
We will prepare right-of-way legal description and plat for the single property right of take required for the addition of the designated right-turn lane.
Deliverables:
• Plat and Legal Description (.pdf format) 60% and 100% • Back up calculations (traverses) 60% and 100%
City Council 20 – 222 5/16/2023
Example Scope of Work
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 28
10. Right-of-Way Appraisal and Acquisition Services
RICK Team sub-consultant will perform right-of-way appraisal and acquisition services for the single property take on right-of-way take site. This work will entail:
• Obtain a Preliminary Title Report
• Perform right-of-way appraisal for the property take
• Perform Property Owner negotiations
• Perform escrow coordination/title clearance
Deliverables:
• Preliminary Title Report
• Appraisal Report
• Right of way acquisition forms
11. Utilities Coordination
Careful consideration to the existing utilities and their potential impact on construction cost and schedule will be taken into account throughout the design process.
Upon receiving a Notice to Proceed from the City,RICK will perform a thorough site investigation that identifies and documents observable utilities. City records will be researched and record “as-built” documents will be obtained and reviewed. The affected utility companies will be immediately contacted and existing utility overlays will be obtained.
A complete and accurate plotting of the researched utilities will be performed in order to achieve a utility base file for the plan preparation phase of the contract.
Upon completion of the 30%, 60% and 100% submittal packages to the City, plans will be delivered to all appropriate utility companies for their review. Comments will be actively solicited from those companies and all coordination items will be addressed on the plans and in writing to each company. To the extent that the various utility companies are willing, final written confirmation of the utility company’s concurrence with the design will be obtained. We recognize that some utility companies treat as-built requests and plan coordination with low priority and therefore it will be incumbent upon us to start the research and coordination process as soon as possible. Furthermore, we will keep a complete and accurate log of communication with the various utility companies and keep the City informed of our progress in this effort.
Deliverables:
• Utility base map w/ topography and r/w
• Utility contacts list
• Utility correspondence tracking log
• Utility Approval Letters
City Council 20 – 223 5/16/2023
Example Scope of Work
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 29 Environmental (Optional)
Since there is Right-of-Way acquisition, and the widening may impact an existing parking area, there may be a need for an Initial Site Assessment (ISA) on the project. Therefore, if environmental analysis and reporting needs to be performed, and the City is not performing this work in-house, our subconsultant, Helix, will complete the environmental work.
Deliverable:
• Required Environmental Document
12. Project Management and Meetings
The key to a successful project is the establishment of a sound project foundation which is set early in the project process. To accomplish the project goals we would begin by enacting some fundamental services and techniques. Prior to beginning any of the specific tasks above, we would organize and manage a kick-off meeting, which would verify the project’s precise scope of work, schedule, and priorities and determine the need, frequency and time of any subsequent meeting(s). This meeting would immediately be followed-up with a distribution of meeting minutes to all attendees and other interested parties. RICK would then commence work on the project and give frequent progress reports to the City.
We propose the following meeting schedule:
• Kick-off meeting
• 30% Conceptual Plan Review Meeting
• 60% Completion Meeting
• 100% Completion Meeting
Throughout the work process, RICK staff would refer to the company’s Quality Control Manual and complete checklists that will be reviewed by the quality control officer and the project manager. This ensures that every task is performed with the utmost care and attention to detail.
13. Construction Engineering Support (Post Award)
RICK recognizes the importance of timely responses to City requests particularly during the construction phase of the project. The RICK project manager will remain the single Point-of-Contact for the City throughout the duration of the project. This project manager will maintain an open line of communication and be available to respond to the City’s request with high priority. It will be the project manager’s responsibility to field requests from the City, solicit input from other team members and provide a response in a prompt and thorough manner. It will be critical that all correspondence with the contractor go through the City, be in writing and in the format preferred by the City. The Project Manager will remain responsible for QA/ QC throughout the construction phase. The project manager will continue to oversee the completion of the Rick Engineering Quality Control Manual checklists and review all responses to RFIs and submittals prior to delivery to the City.
If construction inspection services are requested, our subconsultant Murow DC, can provide. The scope of work for these services can be determined at the onset of the construction bid process.
City Council 20 – 224 5/16/2023
ID Task Name Start Finish Dur.
1 Project Start up/Kick-off Meeting 5/15/23 5/15/23 1 d 2 3 Surveying and Base Map 5/16/23 6/21/23 27 d
4 Data Collection & Utility Research 5/16/23 5/22/23 5 d 5 Design Surveying 5/23/23 6/5/23 2 wks
6 Base Map Preparation 6/6/23 6/19/23 2 wks7 Base Map QA/QC 6/20/23 6/21/23 2 d 8 9 Conceptual Phase 6/22/23 4/17/24 215 d
10 Conceptual Scenarios (3 Alternatives) 6/22/23 7/12/23 3 wks 11 Meet and Discuss w/ City 7/13/23 7/19/23 1 wk
12 Update Conceptual Docs as Necessary 7/20/23 8/2/23 2 wks13 Prepare WQMP 7/20/23 8/16/23 4 wks14 Geotechnica Evaluation 8/3/23 8/30/23 4 wks15 Environmental (Notice of Exemption) 8/3/23 8/16/23 2 wks16 Dry Utility Coordination (on-going) 8/3/23 4/17/24 185 d 17 18 Construction P.S. & E. 8/3/23 4/17/24 185 d
19 Prepare Construction Documents (60%) 8/3/23 9/6/23 5 wks 20 Prepare Cost Estimate (60%) 8/24/23 9/6/23 2 wks21 PS&E QA/QC (60%) 9/7/23 9/12/23 4 d 22 Review with City (60%) 9/13/23 10/3/23 3 wks
23 Prepare Legal Descriptions and Plats 10/4/23 10/24/23 3 wks24 R/W Acquisition Services 8/3/23 4/17/24 37 wks25 Prepare 100% P.S.& E. 2/29/24 3/21/24 3 wks26 Review with City 3/21/24 4/4/24 2 wks27 Prepare Final P.S. & E. 4/4/24 4/17/24 2 wks2829 Bid Period 4/18/24 7/10/24 60 d 30 Advertise 4/18/24 5/29/24 30 d
31 Bid Opening 5/30/24 7/10/24 30 d
5/15 5/15
5/16 5/22
5/23 6/5
6/6 6/19
6/20 6/21
6/22 7/12
7/13 7/19
7/20 8/27/20 8/16
8/3 8/308/3 8/168/3 4/178/3 9/6
8/24 9/6
9/7 9/12
9/13 10/3
10/4 10/24
8/3 4/17
2/29 3/21
3/21 4/4
4/4 4/17
4/18 5/29
5/30 7/10
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 2023 2024
Project Design Team Milestone Summary Agency or Public Review
CITY OF SANTA ANA
GENERIC TRANSPORTATION PROJECT (RFP 23-030)
INITIAL SCHEDULE
1 of 1
RICK ENGINEERING COMPANYDate: 3/9/23
City Council 20 – 225 5/16/2023
City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 31 Certifications
City Council 20 – 226 5/16/2023
COPY OF ORIGINAL City Council 20 – 227 5/16/2023
COPY OF ORIGINAL City Council 20 – 228 5/16/2023
COPY OF ORIGINAL City Council 20 – 229 5/16/2023
COPY OF ORIGINAL City Council 20 – 230 5/16/2023
COPY OF ORIGINAL City Council 20 – 231 5/16/2023
36 DISCOVERY, STE. 240
IRVINE, CA 92618
(949) 588-0707
WWW.RICKENGINEERING.COM
City Council 20 – 232 5/16/2023
EXHIBIT C
COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 20 – 233 5/16/2023
36 DISCOVERY, STE. 240
IRVINE, CA 92618
(949) 588-0707
WWW.RICKENGINEERING.COM
City of Santa Ana
FEE PROPOSAL
FOR ON-CALL ENGINEERING SERVICES
RFP No.: 23-030
MARCH 14, 2023 ELECTRONIC COPY
City Council 20 – 234 5/16/2023
FEE PROPOSAL | City of Santa Ana | On-Call Engineering Services, RFP No.: 23-030 2 Hourly Rates
CITY OF SANTA ANA
On-Call Engineering Services RFP No. 23-030
May, 2023 – April, 2026
_____________________________________________________________________________________________________________________________________ When authorized, overtime shall be charged at the listed rates times 1.5.
Unless otherwise agreed upon, we shall charge for printing, reproduction, deliveries, transportation, and other expenses.
Page of
Principal ...............................................................................280.00 Associate Principal...............................................................270.00 Associate/Manager.............................................................. 250.00 Senior Project Manager..................................................... $240.00 Principal Project Engineer/Manager.....................................225.00 Associate Project Engineer/Manager....................................205.00 Assistant Project Engineer/Manager.....................................190.00 Principal Engineering Designer............................................170.00 Associate Engineering Designer...........................................155.00 Assistant Engineering Designer........................................... 140.00 Principal Engineering Drafter.............................................. 135.00 Associate Engineering Drafter............................................. 125.00 Assistant Engineering Drafter ............................................. 115.00 Senior Transportation/Traffic Engineer..............................$240.00 Principal Transportation/Traffic Engineer............................225.00 Associate Transportation/Traffic Engineer...........................205.00 Assistant Transportation/Traffic Engineer............................190.00 Principal Transportation/Traffic Designer............................170.00 Associate Transportation/Traffic Designer...........................155.00 Assistant Transportation/Traffic Designer........................... 140.00 Principal Planner II.............................................................$220.00 Principal Planner I................................................................195.00 Senior Planner II...................................................................190.00 Senior Planner I....................................................................175.00 Associate Planner.................................................................150.00 Assistant Planner..................................................................130.00 Planning Technician.............................................................110.00 Principal Project Landscape Architect/Manager ............. $205.00 Associate Project Landscape Architect/Manager ............. 180.00 Assistant Project Landscape Architect/Manager .............. 160.00 Principal Landscape/Urban Designer ............................... 140.00 Associate Landscape/Urban Designer.............................. 130.00 Assistant Landscape/Urban Designer............................... 120.00 Principal Environmental Project Manager..........................$205.00 Associate Environmental Project Manager...........................180.00 Assistant Environmental Project Manager ....................... 160.00 Principal Environmental Specialist................................... 145.00 Associate Environmental Specialist ................................. 135.00 Assistant Environmental Specialist ................................... 125.00 Environmental Technician................................................. 110.00 Senior Water Quality Manager.......................................... $270.00 Principal Water Resources Designer ................................... 170.00 Associate Water Resources Designer .................................. 155.00 Assistant Water Resources Designer .................................. 140.00 GIS Manager ..................................................................... $205.00 GIS Programmer................................................................. 170.00 Principal GIS Project Manager........................................... 190.00 Associate GIS Project Manager........................................... 180.00 Assistant GIS Project Manager........................................... 160.00 Principal GIS Analyst......................................................... 150.00 Associate GIS Analyst........................................................ 140.00 Assistant GIS Analyst......................................................... 130.00 Principal Graphics Designer............................................... 140.00 Associate Graphics Designer.............................................. 130.00 Assistant Graphics Designer............................................... 120.00 CAD Manager ..................................................................... 190.00 Field Supervisor.............................................................. $ 240.00* One-person Survey Party.................................................. 220.00* One-person Survey Party with Robotics........................... 240.00* Two-person Survey Party .................................................. 350.00* Three-person Survey Party ............................................... 450.00* 3D Laser Scanning Crew (One-Person)........................... $335.00* 3D Laser Scanning Crew (Two Person) ............................ 380.00* Principal 3D Laser Scanning Project Manager.................. $200.00 Associate 3D Laser Scanning Project Manager................... 180.00 Assistant 3D Laser Scanning Project Manager.................... 165.00 Principal 3D Laser Scanning Specialist............................... 145.00 Associate 3D Laser Scanning Specialist.............................. 135.00 Assistant 3D Laser Scanning Specialist............................... 125.00 Principal 3D Laser Scanning Technician............................. 120.00 Associate 3D Laser Scanning Technician............................ 105.00 Assistant 3D Laser Scanning Technician............................... 95.00 Photogrammetry Supervisor.............................................. $190.00 Principal Photogrammetrist ................................................ 160.00 Associate Photogrammetrist ................................................ 125.00 Assistant Photogrammetrist................................................. 115.00 Principal Survey Analyst................................................... $205.00 Associate Survey Analyst................................................... 165.00 Assistant Survey Analyst..................................................... 135.00 Associate Project Administrator.......................................... $85.00 Assistant Project Administrator............................................. 75.00 Administrative Assistant/Manager......................................... 80.00 * Denotes Prevailing Wage rate
Hourly Rates
CITY OF SANTA ANA
On-Call Engineering Services RFP No. 23-030
May, 2023 – April, 2026
_____________________________________________________________________________________________________________________________________ When authorized, overtime shall be charged at the listed rates times 1.5.
Unless otherwise agreed upon, we shall charge for printing, reproduction, deliveries, transportation, and other expenses.
Page of
Principal ...............................................................................280.00 Associate Principal...............................................................270.00 Associate/Manager.............................................................. 250.00 Senior Project Manager..................................................... $240.00 Principal Project Engineer/Manager.....................................225.00 Associate Project Engineer/Manager....................................205.00 Assistant Project Engineer/Manager.....................................190.00 Principal Engineering Designer............................................170.00 Associate Engineering Designer...........................................155.00 Assistant Engineering Designer........................................... 140.00 Principal Engineering Drafter.............................................. 135.00 Associate Engineering Drafter............................................. 125.00 Assistant Engineering Drafter ............................................. 115.00 Senior Transportation/Traffic Engineer..............................$240.00 Principal Transportation/Traffic Engineer............................225.00 Associate Transportation/Traffic Engineer...........................205.00 Assistant Transportation/Traffic Engineer............................190.00 Principal Transportation/Traffic Designer............................170.00 Associate Transportation/Traffic Designer...........................155.00 Assistant Transportation/Traffic Designer........................... 140.00 Principal Planner II.............................................................$220.00 Principal Planner I................................................................195.00 Senior Planner II...................................................................190.00 Senior Planner I....................................................................175.00 Associate Planner.................................................................150.00 Assistant Planner..................................................................130.00 Planning Technician.............................................................110.00 Principal Project Landscape Architect/Manager ............. $205.00 Associate Project Landscape Architect/Manager ............. 180.00 Assistant Project Landscape Architect/Manager .............. 160.00 Principal Landscape/Urban Designer ............................... 140.00 Associate Landscape/Urban Designer.............................. 130.00 Assistant Landscape/Urban Designer............................... 120.00 Principal Environmental Project Manager..........................$205.00 Associate Environmental Project Manager...........................180.00 Assistant Environmental Project Manager ....................... 160.00 Principal Environmental Specialist................................... 145.00 Associate Environmental Specialist ................................. 135.00 Assistant Environmental Specialist ................................... 125.00 Environmental Technician................................................. 110.00 Senior Water Quality Manager.......................................... $270.00 Principal Water Resources Designer ................................... 170.00 Associate Water Resources Designer .................................. 155.00 Assistant Water Resources Designer .................................. 140.00 GIS Manager ..................................................................... $205.00 GIS Programmer................................................................. 170.00 Principal GIS Project Manager........................................... 190.00 Associate GIS Project Manager........................................... 180.00 Assistant GIS Project Manager........................................... 160.00 Principal GIS Analyst......................................................... 150.00 Associate GIS Analyst........................................................ 140.00 Assistant GIS Analyst......................................................... 130.00 Principal Graphics Designer............................................... 140.00 Associate Graphics Designer.............................................. 130.00 Assistant Graphics Designer............................................... 120.00 CAD Manager ..................................................................... 190.00 Field Supervisor.............................................................. $ 240.00* One-person Survey Party.................................................. 220.00* One-person Survey Party with Robotics........................... 240.00* Two-person Survey Party .................................................. 350.00* Three-person Survey Party ............................................... 450.00* 3D Laser Scanning Crew (One-Person)........................... $335.00* 3D Laser Scanning Crew (Two Person) ............................ 380.00* Principal 3D Laser Scanning Project Manager.................. $200.00 Associate 3D Laser Scanning Project Manager................... 180.00 Assistant 3D Laser Scanning Project Manager.................... 165.00 Principal 3D Laser Scanning Specialist............................... 145.00 Associate 3D Laser Scanning Specialist.............................. 135.00 Assistant 3D Laser Scanning Specialist............................... 125.00 Principal 3D Laser Scanning Technician............................. 120.00 Associate 3D Laser Scanning Technician............................ 105.00 Assistant 3D Laser Scanning Technician............................... 95.00 Photogrammetry Supervisor.............................................. $190.00 Principal Photogrammetrist ................................................ 160.00 Associate Photogrammetrist ................................................ 125.00 Assistant Photogrammetrist................................................. 115.00 Principal Survey Analyst................................................... $205.00 Associate Survey Analyst................................................... 165.00 Assistant Survey Analyst..................................................... 135.00 Associate Project Administrator.......................................... $85.00 Assistant Project Administrator............................................. 75.00 Administrative Assistant/Manager......................................... 80.00 * Denotes Prevailing Wage rate
City Council 20 – 235 5/16/2023
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EXHIBIT 5
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City of Santa Ana
C O N T E N T S
1a. Cover Letter......................................................................... 1b. Contract Agreement Statement ........................................... 1c. Firm and Team Experience.................................................. 1d. Understanding of Need........................................................ 1e. Willingness to Comply with Agreement Terms..................... 1f. References ...........................................................................
Appendix
1 3
4 10
3 19
A-1
A-9
A-17
A-19
A-20
1c. Resumes......................................................................
2. Scope of Services and Schedule ..................................
3. Fee Proposal (Separate Envelope)
• Attachment 3-1: Non-Collusion Affidavit.................... • Attachment 3-2: Non-Lobbying Certification.............. • Attachment 3-3: Non-Discrimination Certification......
City Council 20 – 257 5/16/2023
1A. COVER LETTER
March 14, 2023
City of Santa Ana
Attn: Sean Thomas
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
Dear Mr. Thomas:
The City of Santa Ana (City) is seeking consultants to provide on-call engineering services for a variety of Capital Improvement Projects (CIP) citywide. Mark Thomas is a recognized leader in the planning, design and management of local agency projects, making our team ideally suited to deliver your task orders under this on-call contract. We have delivered hundreds of general civil engineering projects ranging from the planning phase and conceptual design phase through the final design and construction phases.
We have in-house personnel and a team of specialty subconsultants with the necessary expertise in a wide array of disciplines to support your anticipated infrastructure improvements. In addition, we have grant funding experts who are knowledgeable about federal and non-federal funding sources as well as the administration of these grant funds.
Mark Thomas has extensive experience providing a wide range of civil and structural engineering, landscape architecture, and surveying services for infrastructure projects throughout California. Our firm focuses on client satisfaction by providing proactive service and the delivery of task orders on schedule and within budget. We offer the City key benefits including:
Project Manager with the Right Experience. Our team will be led by Pat Somerville, PE, as contract manager and quality oversight. Pat is a former public sector employee who has over 37 years of experience managing and delivering CIP projects for public works agencies throughout southern California. His vast experience encompasses projects similar to your CIP, including street improvements, sewer, storm drain, streetscape, active transportation, transit and even buildings and facilities. Pat’s experience also includes delivering task orders and projects for Santa Ana for nearly 20 years. He brings in-depth knowledge of local agency policy and procedures, guidelines and standards, and will work with the City to produce efficient and cost-effective solutions on each task order assigned to Mark Thomas under this on-call.
Strong and Dedicated Project Team. Pat will be supported by a full team of technical staff and subject matter experts who were selected because of their abilities to manage the variety of anticipated projects. We provide key personnel that have worked in the public sector, so they know and understand what’s required to be successful. In addition to our in-house staff we have a strong group of subconsultants supporting our team, including:
Firm Role Firm Role
AKM Consulting Engineers SBE Water/Sewer Systems GPA Consulting DBE Environmental BOA Architecture DBE Architecture & Buildings Fehr & Peers Traffic Analysis CL Survey DBE Surveying & Mapping LIN Consulting DBE Signals and Lighting Earth Mechanics DBE Geotechnical Tatsumi & Partners DBE Landscape Architecture EPS SBE Financial Analysis
City Council 20 – 258 5/16/2023
Six of these firms are DBE certified, allowing us to easily meet your existing and future DBE goals. These well-qualified firms have been selected based on the strong working relationships we hold, and their extensive experience working within the Orange County region.
Depth of Resources. We have structured our team specifically to provide you the depth of resources needed to successfully deliver your CIP. We have provided an overlap in many disciplines, not only to ensure DBE compliance, but to provide additional resources that will enable us to deliver multiple, concurrent task orders. This approach has been proven on other on-call contracts and will help ensure that the City can meet its commitments in delivering the CIP.
Successful On-Call Task Order Management. Mark Thomas staff is highly familiar with the management of on-call contracts and the execution of various, and often concurrent, task orders. We have recently or are currently managing on-call contracts for over a dozen agencies throughout Southern California. Our approach to providing successful on-call services is characterized by carefully listening to our clients’ needs and goals, proactive communication, and being highly responsive. Under Pat’s leadership, the City can be assured that each task order will be executed on time, within budget, and with exceptional quality.
With our successful history delivering on-call projects, and the experience of our team and subconsultants, we are uniquely qualified to develop and deliver the City’s projects over the life of this contract. The project will be managed from our office located at 2121 Alton Parkway, Suite 210, Irvine, CA 92606. Pat Somerville will oversee the services and be the City’s primary contact. He can be reached at (714) 815-5222 or [email protected].
We have recieved and acknowledge the receipt of Addendum #1 dated 2/24/23 and Q & A Set 1-8. As an Associate Principal of Mark Thomas, I, Darin Johnson, am authorized to negotiate and contractually bind the firm. We have included our contract comments for the City’s consideration. We do not have any existing or potential conflict of interest that could arise from this engagement. By submitting our proposal, we commit to providing the City with a highly experienced team, dedicated to the successful management and delivery of this on-call. We are excited to partner with the City and look forward to the successful delivery of the task orders.
Sincerely,
MARK THOMAS & COMPANY, INC.
Darin Johnson, PE
Associate Principal
Pat Somerville, PE
Contract Manager / Quality Oversight
City Council 20 – 259 5/16/2023
City of Santa Ana Page 3
1B. CONTRACT AGREEMENT STATEMENT AND
1E. WILLINGNESS TO COMPLY WITH AGREEMENT TERMS
S TA N D A R D A G R E E M E N T A D J U S T M E N T S
Mark Thomas has reviewed “ATTACHMENT 2: STANDARD AGREEMENT” in the RFP. Darin Johnson, PE (Principal in Charge) is our authorized signer. If selected to work on this project, we respectfully request the City to consider the following modifications. Additions are included in red text and deletions are included in strikethrough. SECTION 8 – INDEMNIFICATION Request to revise language as follows:
With respect to its operations, other than the performance of Design Professional services, Consultant agrees to defend, and shall indemnify and hold harmless, but not defend, the City, its officers, and agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. With respect to its operations in the performance of Design Professional services when the Services to be provided under this Agreement are to be performed by a “design professional,” as that term is defined under Civil Code Section 2782.8, Consultant agrees to indemnity and hold harmless (but not defend) City, its officers and employees, from and against liability for damages to the extent caused by Consultant’s, recklessness, negligent acts, errors or omissions, or willful misconduct in the performance of services under this Agreement, except such loss or damage caused by the negligence or willful misconduct of the City. Consultant has no obligation to pay for any defense related cost prior to a final determination of liability, or to pay any amount that exceeds Consultant’s finally determined percentage of liability based upon the comparative fault of Consultant, except as provided in Civil Code Section 2782.8(a) and (e).
City Council 20 – 260 5/16/2023
1C. FIRM AND TEAM EXPERIENCE
>
projects delivered
6K 11
offices statewide
320+
team members
96 years in business
F I R M Q U A L I F I C AT I O N S
ABOUT MARK THOMAS
Mark Thomas provides civil and structures engineering, surveying, landscape architecture, planning & urban design, construction management, and grant writing services to clients throughout California. Since the company’s founding in 1927, we have focused on providing excellent client service and delivering projects with a tailored approach to meet our clients’ goals. We are a mid-sized firm.
Our reputation is realized through more than 320 team members in offices that are strategically located to support the communities in which we live. Originating in San Jose (corporate headquarters), we have grown to establish 11 offices - three of which are in Southern California - Irvine, Lakewood and Ontario.
Mark Thomas is built on providing sound, innovative engineering solutions and high-quality customer service for transportation, public works, and infrastructure improvement projects. Our solutions have benefited all types of transportation improvements projects including complete streets/streetscape design, active transportation planning, roadway widenings and reconstructions, pavement rehabilitations, ADA improvements, and highways.
ON-CALL & PUBLIC AGENCY EXPERTISE
We have significant experience providing on-call services. We know the importance of being responsive and flexible when meeting project needs. We have expertise in providing task order driven services with limited budgets and fast-track schedules. With more than 75 staff in Southern California, we can easily staff multiple concurrent projects.
We apply a flexible and progressive approach that balances the needs of stakeholders and the community. Our unique ability to understand each project and develop designs that fit within the context of the neighborhood and community has been the hallmark of many of our projects.
We have served clients throughout California, including cities, counties, local municipalities, and other various public agencies. Our staff has extensive experience working as an extension of our clients’ staff, and brings an unmatched understanding of public agency procedures and requirements.
PRIMARY CONTACT PERSON
KEY EXPERIENCE:
Roadway
Improvements and
Rehabilitation/
Reconstruction
Complete Streets/
Streetscape
Bicycle/
Pedestrian Facility
Enhancements
ADA Improvements/
Upgrades
Active Transportation
Planning
Traffic Signal/
Lighting Design and
Improvements
Utility Improvements/
Agency Coordination
Signing/Striping
Landscape
Architecture
Coordination
with Caltrans,
Local Agencies,
and Resource &
Permitting Agencies
Grant Application
Writing
As Contract and Quality Oversight Manager, Pat Somerville will be the primary contact for the City. His complete contact information is shown below.
Pat Somerville, PE, Contract and Quality Oversight Manager (714) 815-5222 | [email protected] | 2121 Alton Parkway, Suite 210, Irvine, CA 92606 City Council 20 – 261 5/16/2023
City of Santa Ana Page 5
SUBCONSULTANTS
In order to provide comprehensive services, we have selected trusted subconsultants to help us deliver task orders for the City. We selected our team based on our ongoing working relationship and previous track record of success with them on similar types of projects. We have provided a suite of DBE certified subconsultants to ensure your DBE goals are met on both State and Federally funded projects. This also provides a depth of resources that allows our team to deliver concurrent task orders for the City. All of our subconsultants have excellent reputations and are extremely competent, qualified in their areas of expertise and have a proven history of delivering for their clients.
AKM Consulting Engineers SBE
Water and Sewer Systems
AKM specializes delivering the planning and
design for all facets of water, wastewater, and
sewer systems and facilities for local agencies
throughout Southern California.
BOA Architecture DBE
Architecture & Buildings
BOA has delivered architectural services for over
80 local agencies, specializing in civic centers,
police and fir stations, community centers,
libraries, and ADA compliance.
Fehr & Peers
Transportation Planning
Fehr & Peers (F&P) is a leader in providing
transportation planning and engineering services
to public sector clients and is at the forefront of
emerging technologies.
CL Survey DBE
Survey & Mapping
CL Survey provides professional land surveying
services throughout Southern California, including
aerial mapping and photography, field survey and
right of way engineering services.
Earth Mechanics DBE
Geotechnical
Earth Mechanics is the preeminent Southern
California geotechnical firm specializing in
transportation projects. They provide geotechnical,
foundation and pavement analysis for bridges,
roadways, and bikeways.
EPS SBE
Financial Analysis
EPS is a land economics consulting firm providing
a full spectrum of services related to market
analysis, public/private partnerships, and financing
of government services and public infrastructure.
GPA Consulting DBE
Environmental & Permitting
GPA specializes in environmental planning,
biological resource studies, historic preservation
and providing NEPA and CEQA environmental
clearance for transportation and infrastructure
projects.
LIN Consulting DBE
Signals & Lighting
LIN is a long-time partner of Mark Thomas and
specializes in traffic engineering, including traffic
signals, pedestrian signals or beacons, street
lighting and pedestrian lighting facilities.
Tatsumi & Partners, Inc. DBE
Landscape
Tatsumi & Partners has earned a reputation for
being one of the premiere public works landscape
architectural firms with expertise in aesthetics,
planting and irrigation design.
City Council 20 – 262 5/16/2023
O R G A N I Z AT I O N A L C H A RT
Mark Thomas understands the importance of assembling a team who will be available throughout the duration of this contract. Our team consists of experienced personnel with past successful participation providing on-call services and project delivery. The organizational chart also reflects our ability to address any project need along with the depth of resources to handle concurrent task orders. As the contract manager, Pat Somerville will be the City’s primary contact. The associates in charge when the Pat is unavailable would be the Task Order Managers.
Resumes and availability for contract manager and key personnel are included in the appendix along with a table of our supporting staff and subconsultants.
Key Staff
PRINCIPAL IN CHARGE
Darin Johnson, PE
CONTRACT MANAGER / QUALITY OVERSIGHT
Pat Somerville, PE
TASK ORDER MANAGER
CIVIL/ROADWAY
Xavier Espinosa, PE
DRAINAGE/
HYDRAULICS
Ken Doty, PE, QSD
TRAFFIC
ENGINEERING
Ricky Chan, TE,
PTOE
ACTIVE
TRANSPORTATION
Paul Martin, TE, LCI
UTILITY/
RIGHT-OF-WAY
Josh Cosper, PE,
PLS, QSD
LANDSCAPE
ARCHITECTURE
Erik Smith, PLA
RESOURCES
CIVIL/ROADWAY
Kimberly Barling, PE
Narut Leehacharoenkul, PE
Jesseca Martinez
Rachel Yazawa-Taylor, PE
Ashley Farris
Chuck Karunathilake
GEOTECHNICAL/PAVEMENT
Alahesh Thurairajah, PE, GE (EMI)
ACTIVE TRANSPORTATION
Aaron Silva, PE
Ravi Shah, PE
DRAINAGE/STORMWATER
Flora Diaz, PE, QSD
Tyler Hodges, PE
CONSTRUCTION MANAGEMENT
Mazen Mneimneh, PE, QSD
STRUCTURES
Julie Passalacqua, PE
Jason Hickey, SE
SIGNALS & LIGHTING
Kendra Rowley, PE (F&P)
Ray Kommidi, TE (LIN)
ARCHITECTURE SERVICES
Lok Ng, PLA, LEED AP (BOA)
SURVEY/MAPPING/ROW
Steven Heise, PLS
Lam Le, PLS (CL Survey)
UTILITIES/RIGHT-OF-WAY
Robert Vasquez, PE, QSD
Andrea Hernandez
LEGAL DESCRIPTIONS &
PLATS
Byron Cazar, CFedS, PLS
LANDSCAPE ARCHITECTURE
Jingwen Guo, PLA
David Tatsumi, PLA (Tatsumi)
WATER/SEWER SYSTEMS
Ben Porter, PE
Zeki Kayiran (AKM)
FINANCIAL ANALYSIS
Julie Cooper (EPS)
TRANSPORTATION PLANNING
Stephen Patchan
Jason Pack, TE (F&P)
ENVIRONMENTAL
Erinn Silva (GPA)
GRANT/FUNDING SUPPORT
Ryan Bissegger
City Council 20 – 263 5/16/2023
City of Santa Ana Page 7
Pat will serve as the City’s primary point of contact and will act as the Contract and Quality Oversight Manager. He brings more than 37 years of experience in civil engineering and management with a focus on municipal and capital improvement projects. He started his career in the public sector, working nearly 12 years for the City of Fullerton. This provides Pat with understanding of the inner workings of a City.
Pat has delivery numerous projects for the City of Santa Ana, including over 20 task orders from previous on-call contracts with the City. These task orders included residential and arterial pavement rehabilitation, structural analysis of existing city parking structures, upgrades of various city facilities. Pat also worked as a consultant project manager, working out of City Hall two days a week for nearly 12 months managing various capital improvement projects.
Pat was the deputy project manager for the widening of First Street over the Santa Ana River, including the replacement of the existing bridge, leading the delivery of the preliminary engineering, environmental document for CEQA/NEPA and the PS&E.
As was the Design Integration Manager for the OC Streetcar project where Pat worked closely with City staff through the final design of the project. He led the efforts to address many challenges that faced the project and ensured the final results were acceptable to the City. This included the approach to impacts related to roadway, drainage, sewer, water, downtown 4th Street including new paver treatment, SARTC site modifications, and inclusion of bike facilities.
IN ADDITION TO HIS WORK IN SANTA ANA, HIS ON-CALL EXPERIENCE INCLUDES:
City of Long Beach On-Call Services: Across
five separate contracts that Pat managed, over 30
task orders were delivered that included residential
and arterial street reconstruction projects, over 9
miles of streetscape improvements including new
raised medians, hydrology and hydraulic reports
that supported major storm drain upgrades and
stormwater facilities.
Tustin Consultant CIP Manager Services:
Working as an extension of city staff in City Hall,
provided management services oversee and
facilitate the CIP projects, including the annual
major maintenance projects, coordinated issues in
all phases of the project and prepared documents
for the E-76 funding packages to submit to Caltrans
to receive the necessary authorizations.
City of Montebello On-Call Services: Contract
manager for this on-call and has delivered 8
task orders in the first six months of the contract.
Services include final design, street rehabilitation,
landscape architecture, street improvement plan
checking, right-of-way legal descriptions & plats,
tract and parcel map reviews, Senior Center
remodel and park refurbishment.
City of Fullerton On-Call Services: Project
manager providing on-call services that included
the conceptual and final design services for the
annual sewer program for three consecutive years,
providing surveying and geotechnical services,
performing third-party peer review of a grade
separation project, and a feasibility study for 35-ft
tall retaining walls at Lion’s Field.
M E E T Y O U R C O N T R A C T M A N A G E R
PAT SOMERVILLE, PE
CA PE C56141
BS in Civil Engineering, CSU Long Beach
Former public agency employee with over 37 years of experience in transportation and public works improvement projects
Strong project, contract, and program management history on a wide variety of assignments and projects
Extensive City of Santa Ana Experience
65%
available
City Council 20 – 264 5/16/2023
K E Y P E R S O N N E L
*Full resumes of our key personnel can be found in the Appendix.
XAVIER ESPINOSA, PE
CIVIL & ROADWAY TASK ORDER MANAGER
REGISTRATION: CA PE C88927
EDUCATION: BS in Civil Engineering, CSU Los Angeles
Xavier has 10 years of experience in small and large
transportation projects within Southern California. His project experience includes corridor improvements,
roadway realignment, highway widening, grade separations, street rehabilitation, and parkway improvements.
RELEVANT EXPERIENCE
Complete Streets
Program, Los Angeles
OC Loop Segment D,
Orange County
Firestone Boulevard
Widening, Norwalk
Long Beach Boulevard
Green Street
Improvements, South
Gate
60%
availability
RICKY CHAN, TE, PTOE
TRAFFIC ENGINEERING TASK ORDER MANAGER
REGISTRATION: CA PE C71389 | CA TE 2673 | CA PTOE 3658
EDUCATION: BS in Civil Engineering, UC Irvine
Ricky has 23 years of experience in transportation, traffic, and municipal engineering projects. He has worked on a
variety of roadway, bikeway, and traffic related projects as well as site projects. Experience includes roadway
geometrics, intersection widening, local street design, utility coordination, traffic engineering including design of signals, signing and striping, and traffic control design, construction inspection of traffic signal systems, and communication systems design, federal funding management, and PS&E
projects.
RELEVANT EXPERIENCE
On-Call Services,
Montebello
OC Loop Segment D,
Orange County
Cannon Street Widening,
Orange County
Jeffrey/Irvine Center Dr
Improvements, Irvine
Anaheim Boulevard and
Water Street Intersection
Improvements, Anaheim
55%
availability
JOSH COSPER, PE, PLS, QSD
UTILITY & RIGHT-OF-WAY TASK ORDER MANAGER
REGISTRATION: CA PE C71667 | CA PLS 8774 | CA QSD 00709 EDUCATION: BS in Civil Engineering, UC Irvine
Josh has 19 years of experience in the design of
transportation and public works improvement projects
including plan preparation, design report/memorandum
preparation, PS&E, estimate preparation, and coordination with agencies for approval. His responsibilities have
also included topographical/boundary survey, right-ofway mapping and analysis, and preparation of property acquisition documents.
RELEVANT EXPERIENCE
Brea Canyon Road
Widening, Orange County
Limonite Gap Closure,
Eastvale
McKinley Street Grade
Separation, Corona
SR-47/Front Street/
Harbor Blvd Interchange
Improvements, Port of Los
Angeles
50%
availability
City Council 20 – 265 5/16/2023
City of Santa Ana Page 9
KEN DOTY, PE, QSD
HYDROLOGY & HYDRAULICS TASK ORDER
MANAGER
REGISTRATION: CA PE C47228 | CA QSD 47228
EDUCATION: BS in Civil Engineering, Oregon State University Ken has 25 of experience in municipal and transportation engineering and specializes in transportation improvement projects. He has led the design of the storm drain
improvements, temporary drainage and water line during
construction, and water and sewer relocations for projects. He also is experienced in the preparation of the hydrology and hydraulic reports.
RELEVANT EXPERIENCE
Brea Canyon Road
Widening, Orange County
Campus Parkway Phase 2
& 3 PS&E, Merced County
On-Call Civil Engineering
Services, Long Beach
50%
availability
PAUL MARTIN, TE, LCI
ACTIVE TRANSPORTATION TASK ORDER MANAGER
REGISTRATION: CA PE C6586 | CA TE 2315 | CA LCI 4936
EDUCATION: BS in Civil Engineering, UC Irvine
Paul has 24 years of experience in transportation planning that focuses on improving public travel and safety. He is familiar with active transportation notwork improvement recommendations, corridor analyses, alternative screenings, collision analyses and countermeasures.
RELEVANT EXPERIENCE
OC Loops Bikeway Study,
Orange County
Standard Avenue Bikeway,
Santa Ana
San Fernando Road
Beautification and
Multimodal Improvements,
Glendale
Garden Grove Boulevard
Complete Street,
Westminster
55%
availability
ERIK SMITH, PLA
LANDSCAPE ARCHITECTURE TASK ORDER
MANAGER
REGISTRATION: CA PLA 4585
EDUCATION: BS in Landscape Architecture, CSU Poly, San Luis Obispo
Erik has 27 years of experience and leads Mark Thomas’
landscape architecture and planning division. His experience involves a full spectrum of professional services from feasibility studies, master planning, streetscape design and community outreach to construction management. His knowledge of
various safety, traffic calming and streetscape issues has been essential to public agency clients in achieving workable solutions.
RELEVANT EXPERIENCE
On-Call Warner Avenue
Improvement and
Widening Phase 1 Design
Firestone Boulevard
Widening, Norwalk
Long Beach Boulevard
Green Street
Improvements, South
Gate
50%
availability
City Council 20 – 266 5/16/2023
TA S K O R D E R A P P R O A C H
Our approach to on-call contracts is grounded in our
understanding that successful projects, including at the task order level, are a direct result of the following elements:
1D. UNDERSTANDING OF NEED
P R O J E C T U N D E R S TA N D I N G
STEP 1
Project is identified requiring the
Mark Thomas team.
STEP 2
Mark Thomas’ contract
manager meets with the City
staff to discuss the project.
STEP 3
Mark Thomas develops and
submits the scope of work and
fee for the project.
STEP 4
Mark Thomas meets with the
City to review and finalize
the budget and schedule
requirements.
STEP 5
Upon approval and receipt of
the Engagement Letter, our
project manager will mobilize
the team and begin work.
The City of Santa Ana is seeking consultant engineering design services on an on-call basis for projects throughout the City.
The City’s CIP is vast with a wide variety of project types.
Mark Thomas brings you a team that can deliver the services necessary to address any CIP project. These projects consist of work related to streets and active transportation; sewer, water and storm drain; landscaping and irrigation; traffic studies, engineering and traffic signals; city-owned facilities such as parks, parking lots and buildings; and economic and funding support services. Mark Thomas understands that through the on-call contract, the services may include project management, conceptual and final design, third party coordination and permitting, support through the bid and construction phases.
Mark Thomas is familiar with providing on-call services, knowing we are to function as an extension of staff to assist in delivering the volume of projects in your CIP. The key to successfully completing on-call services is to have the depth of staff and a strong cadre of specialty subconsultants, including DBE subconsultants to ensure that project specific DBE goals can be met. With a staff of over 320, Mark Thomas stands ready to provide the staff and services needed to support the City.
With the resources available to Mark Thomas, multiple task orders can be performed concurrently, and with the strength of the task order managers, these tasks will be delivered on time and on budget. We will help you deliver your CIP and meet your commitment to your community.
The following work plan represents our general project approach.
Mark Thomas will develop a specific work plan for each task order for which we are selected. The key to our approach is to provide the right team for each task.
We use a five-step process shown in the figure to the right to ensure timely and effective response to our client’s requests for on-call services.
A commitment of our qualified engineering, design, support staff, and additional resources via teaming partners as is necessary to deliver every task order on time and within budget Acting as an extension of City staff, including always looking out for the City’s best interest Being responsive and collaborative in order to meet the needs of the City and the public City Council 20 – 267 5/16/2023
City of Santa Ana Page 11
PROJECT MANAGEMENT AND ADMINISTRATION
Mark Thomas will gather readily accessible information on the project and will conduct a detailed project site visit during our scope development process where applicable. This will confirm our project understanding and help us answer key technical questions, even before task order notice to proceed (NTP) is received. We will drive the project schedule, evaluate and monitor budgets, perform quality control, conduct project meetings including agendas, exhibits and meeting minutes.
BASELINE REVIEW AND PROJECT DEFINITION
Our team will conduct a detailed walk audit of the project site, identifying existing conditions and deficiencies related to pavement condition, curb, gutter and sidewalk conditions, ADA compliance and other elements that may affect the proposed project. Survey and mapping will be conducted to provide a project basemap. Other sitespecific information will be obtained, including as-builts and facility maps from pertinent agencies and utility owners (utility “A” letter request).
CONCEPT/PRELIMINARY DESIGN DEVELOPMENT
Early pre-concept design identification of constraints provides us with flexibility, allowing for more time to mitigate risks and incorporate costeffective solutions in the project. Mark Thomas will include preliminary design tasks in the scope of work for the project. We will analyze alternatives to determine their relative impacts and prepare preliminary construction cost estimates to assist the City in evaluating each alternative.
For each alternative, if needed, we will identify the right-of-way impacts and address the required CEQA and NEPA (if necessary due to funding) environmental clearance and documentation for the project.
With the alternative set, additional studies will be performed including geotechnical, stormwater WQMP, and potholing (if necessary).
KEY DELIVERABLES
Agendas & Minutes
Progress Reports
Schedule Updates
Quality Control & Audit
DELIVERABLES
Site Audit
As-Built Plans
Utility “A” Letters
Survey & Mapping
KEY DELIVERABLES
Preliminary Plans (30%)
Cost Estimate
ROW and Utility
Impacts
Environmental
Clearance
Geotechnical Report
WQMP
Potholing, if necessary
Monitoring design activities and delivery schedules through a committed Quality Assurance/Quality Control process
Providing direction on the most beneficial and cost-effective task order solutions Mark Thomas has developed the following general approach to a street and/or active transportation PS&E task order. Ultimately, each task order is completed with a tailored approach according to the City’s specific needs, budget, and schedule. For projects with State and/or Federal funding, Mark Thomas will assist the City in the administration and processing of the necessary documents with Caltrans Local Assistance, including right-of-way certifications and Requests for Authorization.
City Council 20 – 268 5/16/2023
M A N A G E M E N T A P P R O A C H
For the delivery of an on-call services contract through a task order basis, it is important to have an experienced project manager and a well-thought-out Project Management Plan (PMP). One of the first items of work is to prepare a PMP that sets the expectations and serves as a guidebook as task orders are developed and executed.
PROJECT MANAGEMENT PLAN
The preparation of a PMP is crucial. PMPs are prepared shortly after NTP and serve as a guide for project implementation and management. The PMP provides a baseline of project objectives to achieve, how it is to be achieved, who will be involved, how it will be reported and measured, and how information will be communicated. With an on-call contract, we create an overarching PMP that includes items such as the contract contact list, communication protocols, budget tracking and invoicing procedures. The PMP will be amended for each specific task order and will include the following:
Project Overview and Objectives
Project Scope, Requirements, and Deliverables
Project Team Roles and Responsibilities
Project Budget
Schedule and Key Milestones
Quality Control Approach
FINAL DESIGN
Generally, when a project reaches the final design phase, all conceptual/preliminary design tasks have already been completed and environmental clearance obtained. During the final PS&E phase, our team will prepare the project plans in Microstation. Specifications will be prepared based on the Greenbook and City special provisions. A construction cost estimate will be produced for the City, identifying all bid items along with quantity backup.
Utility coordination will be ongoing through the final design phase with “B” and “C” Letters sent out with any utility impacts identified and cost liability determined, to ensure no delays in construction. Additionally, if a project requires the acquisition of any necessary right-of-way and or easement, our team can produce legal descriptions, appraisal maps, and right-of-way maps necessary for any fee takes or temporary construction easements.
CONSTRUCTION PHASE
At the completion of the final design phase, Mark Thomas will assist the City through the bid and construction phases of the project.
During the bid phase, we will respond to inquiries, assist in addenda preparation if required, and review the bid results.
During construction we will support the City construction management and inspection crews, including attendance at the pre-construction meeting, respond to requests for information (RFI), review shop drawings and submittals and prepare as-built record drawings.
KEY DELIVERABLES
PS&E at 60% & Final
ROW and Utility
Impacts
Utility “B” & “C” Letters
ROW Legals & Plants
KEY DELIVERABLES
Bid Addenda (if needed)
Bid Analysis
RFI Responses
Submittal Reviews
As-Builts
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City of Santa Ana Page 13
While the PMP serves as a guide, it is active and engaged project management that keeps our projects on schedule and under budget. The following are the keys to our successful delivery:
Continual Budget Control
We use Deltek for all our accounting functions. Deltek has modules “Project Review” and “I-Access” that allow project managers to enter budgets for Mark Thomas and the subcontractors and track spending in real-time. We use these modules to track earned value on our project and will be done for each task order.
Our Work Breakdown Structure forms the base for our budget. As shown in the chart, we plan our work using a resource loaded schedule, monitor the project progress, and track the planned budget vs. actuals, and we report this to the City on a monthly basis. We review and report any variations along with a corrective action plan.
“Mark Thomas continues to show flexibility and adaptation with changing project circumstances to ensure the project fulfills grant funding budget and schedule. The team is well-rounded, responsive, and proactive to meet project and design team needs.”
- Sarah Aziz, Project Manager, Port of Los Angeles
Proactive Schedule Management
Our project managers are taught to take a proactive approach for planning project activities, looking ahead and drilling down to track tasks critical to achieving each milestone. Identifying the risks to the project schedule and mitigating them by advancing early activities where possible without the risk changes later in design. Our strategy for keeping projects on schedule is simple, track the action items, communicate key milestones often and over communicate.
City Council 20 – 270 5/16/2023
DELIVERING QUALITY PRODUCTS, EVERY TIME
Mark Thomas is committed to delivering quality products that meet the City’s expectations. For each project, we develop a project-specific Quality Management Plan (QMP) that will guide the quality review process. We leverage our firmwide Quality Management System (QMS) that provide the tools necessary to ensure quality deliverables.
The PMPs/QMPs stipulate the deliverables and schedules for the various levels of quality control reviews to be conducted throughout the project. Our project managers perform on-going reviews as the project develops and Quality Control Reviews/Accuracy Checks are conducted for every completed work product. Before delivering to the client, fresh eyes are provided by Independent Technical Reviews which are conducted by those who are knowledgeable but not involved in the day-to-day project development. Interdisciplinary reviews are conducted on projects that bring together multiple disciplines to proof their integration.
Key elements of our QMP include:
Subconsultant Quality
Mark Thomas requires each of
our subconsultants follow our
QMP to ensure the entire team
is following the same procedures
and developing quality products
team-wide. Our quality manager
will provide necessary training
and will perform audits on
the subconsultant QA/QC
documentation.
Response Procedures
A formal response procedure is
used to track comments received
on our deliverables— taking a
proactive stance in addressing
issues and comments as they
arise and tracking them using a
Review Comment Matrix through
resolution. Our Project Manager
personally ensures each
comment is resolved prior to the
subsequent submittal.
Quality Control Audits
Mark Thomas conducts internal
quality audits to verify overall
conformance with approved
policies and procedures and to
document any problems related
to QA/QC activities. Internal
audits will be conducted after
major submittals as determined
by the Auditor and Project
Manager for each project.
To ensure delivery of
high quality products,
Pat Somerville will head
the quality management,
verifying all quality control
measures have been
completed.
This includes personally
reviewing our response
to comments to check
that comments have been
properly addresses prior to
the next submittal.
To validate all components
within a discipline,
including specifications,
plans, studies, reports,
standards conformance,
quantities, estimates,
and other documents
To provide consistency
among disciplines by
eliminating conflicts and
promoting collaboration
in the production of all
engineering documents
related to the project
To use independent peer
review teams to evaluate
project components
for thoroughness,
completeness and
adherence to project
goals and schedules
To verify that the quality
control process conforms
with procedures prior to
client submittal, including
QA documentation,
closeout checklists,
signatures and audits
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City of Santa Ana Page 15
P R O J E C T E X P E R I E N C E
Mark Thomas has significant experience providing on-call services for local agencies, including well over 50 agencies in California. Locally, these include the cities of Yorba Linda, Anaheim, Fullerton, La Mirada, Montebello, Irvine, Pomona, Rialto, Banning and the counties of Orange, Riverside and San Bernardino.
We understand the importance of being flexible and responsive when meeting project needs. We consider ourselves experts in providing task order driven services with limited budgets and reduced schedules. Over the years we have found that the cornerstone of a successful project is for us to operate as an extension of City staff. Our longevity and local experience serve as clear evidence that we know how to manage and deliver projects. Following are a sampling of our relevant projects that demonstrate our ability to deliver a wide range of services.
CITY OF SANTA ANA
Mark Thomas is currently providing the City of Santa Ana with on-call engineering services as well as separate contracts for additional services.
A sampling of our work includes:
Santa Ana Grade Boulevard Separation: Provided value engineering services to develop an alternative solution to reduce right-of-way impacts and project costs. Prepared funding strategies and State and Federal funding grant applications for TIRCP and RAISE, respectively.
Santa Ana Stadium Structural Repairs: Prepared a memorandum documenting the site investigation, analysis and recommendations for the structural repairs at the stadium. Provided final design services and PS&E for the project.
Standard Avenue Bike Lanes: This Bikeway Project was developed collaboratively with the community and formalized in the Central Santa Ana Complete Streets Plan. It addresses multimodal mobility needs with high-quality public space improvement. Mark Thomas is leading the preparation of engineering design plans (PS&E) to right-size and reconfigure two miles of Standard Avenue from Warner Avenue to First Street. The project includes buffered bicycle lanes, separated bikeways, and shared use bicycle routes as well as green conflict striping, crosswalks, and landscaping. The project will include the first protected intersection design within the City at Standard Avenue/McFadden Avenue and continue to anchor Santa Ana as a community that delivers mobility solutions for the residents.
Warner Avenue Improvement & Widening Phase I: Provided design services for the widening of Warner Avenue, from Main Street to Oak Street. The project will widen the roadway from a four-lane undivided arterial to a six-lane divided arterial to conform to the City and County Arterials Master Plan. Project includes improvements to the Main Street intersection and five residential streets. The project also includes landscape improvements and permanent water quality improvement features within the parkway areas. Design includes a curb separated Class IV protected bike lane that will connect to the regional Pacific Electric Bicycle Trail Class I.
CLIENT
City of Santa Ana
CONTACT INFORMATION
Sean Thomas
(714) 647-5655
[email protected]
DATE OF PERFORMANCE
2015 - Present
RELEVANT SERVICES
Roadway
Active Transportation
Structures
Traffic Engineering
Drainage/Stormwater
Landscape
Survey
Right-of-Way
Geotechnical
Funding Support
City Council 20 – 272 5/16/2023
CITY OF YORBA LINDA
Under multiple contracts, Mark Thomas has provided services on the following projects or task orders:
Savi Ranch Parkway & Yorba Linda Boulevard Widening: Mark Thomas is preparing the PS&E for this $30M project to widen both roadways to improve throughput and turn lane capacity. Work includes widening of the bridge over the Santa Ana River, several new bicycle facilities including Class I barrier separated and Class IV bikeways, roadway widening, retaining walls, traffic signal modifications, off-site improvements, regulatory permitting, utility relocations, right-of-way acquisition and construction staging. Coordination includes City of Anaheim, County of Orange, Caltrans and USACE.
Lakeview Avenue Widening Funding Application: Prepared funding application and supporting documentation for the 2023 OCTA CTFP Arterial Capacity Enhancement Program. Project was selected and the final design phase funded.
Savi Ranch Parkway Widening Funding Application: Prepared funding application and supporting documentation for the 2022 OCTA CTFP Intersection Capacity Enhancement Program. Project was selected and the final design phase funded.
CLIENT
City of Yorba Linda
CONTACT INFORMATION
Jamie Lai
(714) 961-7172
[email protected]
DATE OF PERFORMANCE
2020 - Present
RELEVANT SERVICES
Roadway
Active Transportation
Traffic Study & Engineering
Environmental
Drainage/Stormwater
Structures
Landscape
Geotechnical
Right-of-Way
Survey
Funding Support
COUNTY OF ORANGE ON-CALL SERVICES
Mark Thomas has been providing on-call support for the County of Orange for multiple on-call contracts. Within the last 2 years we have delivered over 13 task orders. In addition, we’ve had several project specific contracts. Our work includes:
OC Loop Segments D and O/P/Q: Under separate contracts, prepared PS&E for the OC Loop Segment D and for O/P/Q, which is a 2.8 mile Class I bike path running along the Coyote Creek. Work includes several bridges over the UPRR and BNSF corridors.
Modjeska Grade Road Improvements: The proposed project addresses critical pavement and drainage deficiencies along a 1.2-mile segment of Modjeska Grade Road while balancing community aesthetics and maintaining the rural community character.
Silverado Canyon Road Bridge Replacement: Providing PS&E for the replacement of the Silverado Canyon Road Bridge over Ladd Creek.
Brea Canyon Road Widening: The project improvements include widening the existing undivided two lane roadway to a four-lane divided roadway, replacing the three existing bridges over the Brea Canyon Channel.
Grant Application Assistance: Prepared concept plans and grant applications for ATP Cycle 4 & 5, netting the County nearly $50M for OC Loop Segments O/P/Q.
CLIENT
County of Orange
CONTACT INFORMATION
Austin Morgan
(714) 647-3981
[email protected].
com
DATE OF PERFORMANCE
2016 - Present
RELEVANT SERVICES
Roadway
Active Transportation
Structures
Traffic Engineering
Drainage/Stormwater
Landscape
Survey
Right-of-Way
Structures
Geotechnical
Funding Assistance
City Council 20 – 273 5/16/2023
City of Santa Ana Page 17
CITY OF IRVINE ON-CALL CONSULTANT
SERVICES
Yale Avenue: Leading the visioning efforts on Yale Avenue, re-allocating space within the right-of-way to provide a new high quality, low stress active transportation corridor in the City. Work will include the preliminary engineering and preparation of the environmental document.
Walnut Avenue/The Mall Traffic Signal Improvements: Mark Thomas is providing final design of a new traffic signal, striping enhancements, ADA upgrades and bicycle and pedestrian improvements at the Walnut Avenue/ The Mall intersection.
Bake Parkway/Jeronimo Road Intersection Widening: Mark Thomas is preparing a project report and environmental document for the widening of the Bake Parkway and Jeronimo Road intersection. Work included a traffic study and preliminary engineering for the including of additional left and right turn lanes, bike lanes, widening, utility and right-of-way impacts, and traffic signal modifications
Jeffrey Road/Irvine Center Drive Widening: Mark Thomas is preparing the PS&E for the widening of the Jeffrey Road/Irvine Center Drive (ICD) intersection. The improvements will add through, left turn and right turn capacity. Class II bicycle facilities will be provided in each direction. Work includes utility relocation and right-of-way acquisition.
CLIENT
City of Irvine
CONTACT INFORMATION
Uyenly Bui
(949) 724-7559
[email protected]
DATE OF PERFORMANCE
2019 - Present
RELEVANT SERVICES
Roadway
Active Transportation
Traffic Studies
Traffic Engineering
Environmental
Drainage/Stormwater
Landscape
Survey
Right-of-Way
Structures
Geotechnical
CITY OF MONTEBELLO ON-CALL SERVICES
Systemic Safety Analysis Report: Prepared the citywide SSAR, identifying 12 priority locations that included countermeasures, conceptual layouts and cost estimates.
Montebello Boulevard Median Islands & Rehabilitation: Preparing of the PS&E for the addition of new raised landscaped medians on 1.2 miles segment of Montebello Blvd. Project includes the asphalt rehabilitation, ADA ramp upgrades, planting and irrigation.
Beverly Boulevard Rehabilitation: Preparation of PS&E for the rehabilitation fo a 0.8 mile segment of Beverly Boulevard. Work includes pavement rehabilitation, ADA upgrades and signing & striping improvements.
Plan Checking Services: Reviewing third-party street, grading, utility, storm drain, sewer plans and reports for projects city-wide, including the new Montebello Hills residential tract, the USACE realignment of Lincoln Avenue, and the widening of the Garfield/Wilcox intersection.
As-Needed Survey: Reviewing parcel and tract maps, preparing legal descriptions and plats, assisting on clearing ownership issues.
Senior Center Remodel: Preparing the remodel plans for the lower level of the Senior Center to provide more flexibility for activity and storage areas.
Montebello Park Baseball Field Upgrade: Preparing PS&E for replacing sunken dugouts with surface dugouts, new bleachers, upgrade irrigation system.
CLIENT
City of Montebello
CONTACT INFORMATION
James Enriquez
(323) 887-1462
jenriquez@cityofmontebello.
com
DATE OF PERFORMANCE
2022 - Present
RELEVANT SERVICES
Roadway
Active Transportation
Transportation Planning
Traffic Engineering
Drainage/Stormwater
Landscape
Architecture
Right-of-Way
Funding Support
Street Plan Checking
Survey Plan Checking
City Council 20 – 274 5/16/2023
OUR EXPERIENCE ALIGNS WITH YOUR ON-CALL NEEDS
We have experience throughout Southern California taking a wide variety of projects from conceptual to final design PS&E, each with features that align with your scope of services. The table below presents a representative sample of our project experience.
RELEVANT FEATURES
LOCATION PROJECT NAME Civil/Roadway Active Transportation Drainage/Stormwater Water/Sewer/Systems Structures Geotechnical/Pavement Survey/Right-of-way Landscape Architectural/Building Systems Environmental/Regulatory Funding Support Santa Ana
Standard Avenue X X X X X X X
Warner Avenue Widening X X X X X X X X
On-Call Services X X X X X
Irvine
Yale Avenue Improvements X X X X X X X
Bake Parkway/Jeronimo Road
Widening X X X X X X X X X
Widening X X X X X X X X
Yorba Linda
On-Call Services X X X X
Savi Ranch Parkway Widening X X X X X X X X X X X
Yorba Linda Boulevard Widening X X X X X X X X X X X
County of
Orange
On-Call Services X X X X X X X X X X X
OC Loop Segment D X X X X X X X X X
OC Loop Segment O/P/Q X X X X X X X X X X
Brea Canyon Road Widening X X X X X X X X X X
Montebello On-Call Services X X X X X X X X X
City of Orange Cannon Street Widening X X X X X X X X X Fullerton On-Call Services X X X X X X
Newport Beach Bayside Drive Improvements* X X X X X X X X Westminster Garden Grove Blvd Complete Street X X X X X X X X Mendez Historic Trail X X X X X X X
Norwalk Firestone Boulevard Widening X X X X X X X X X X South Gate Long Beach Boulevard Green Street X X X X X X X X X X Temecula Cherry Street Extension X X X X X X X
Eastvale Limonite Avenue Gap Closure X X X X X X X X X X X Indio Madison Street/Hwy 111 Intersection X X X X X X X X * City of Newport Beach’s Bayside Drive Improvement pictures can be seen on page A-8 and A-13.
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City of Santa Ana Page 19
1F. REFERENCES
R E F E R E N C E S
We are proud of our track record of successfully completing projects and meeting the needs of our clients. Below is a list of our client references over the last five years similar to the City’s project. We are confident that you will find that the highlighted projects demonstrate our ability to deliver the services you are seeking on your project. We encourage you to call upon our references to verify our working experiences.
Multiple Projects including Montebello Boulevard Median Improvements and Rehabilitation, Beverly Boulevard
Rehabilitation and Systemic Safety Analysis Report
CLIENT REFERENCE
James Enriquez, PE
Director of Public Works
City of Montebello
(323) 887-1462
[email protected]
Jeffrey Road/Irvine Center Drive Intersection Widening
CLIENT REFERENCE
Uyenly Bui, PE
Senior Civil Engineer
City of Irvine
(949) 724-7559
[email protected]
Yorba Linda Boulevard Widening, Savi Ranch Parkway
Widening
CLIENT REFERENCE
Jamie Lai, PE
Director of Public Works
City of Yorba Linda
(714) 961-7172
[email protected]
City Council 20 – 276 5/16/2023
On-Call Engineering Services City Council 20 – 277 5/16/2023 City of Santa Ana Page A-9
2. SCOPE OF SERVICES AND SCHEDULE
Mark Thomas will prepare a scope of services specifically tailored to each task order received from the City. The following scope of services reflects the a PS&E project for a typical street or active transportation project.
TASK 1 - PROJECT MANAGEMENT AND COORDINATION
1.1 Project Management
Mark Thomas will coordinate with the City and manage the project team. Management activities include preparing monthly invoices and status reports, which will include summation of work by task, progress relative to adopted project schedule, projected work activities, and outstanding issues. Mark Thomas will adhere to the project budget and will actively manage sub-consultant budget requirements.
1.2 Meetings
Mark Thomas will organize, schedule, and lead project meetings. It is anticipated that monthly meetings will be held at a minimum, with other meetings schedule as needed. Efforts includes preparing meeting agendas and meeting minutes summarizing discussion items and action items. Mark Thomas will be available to make presentations to City Council and City Commissions.
1.3 Third Party Coordination
Third party coordination will be provided with outside agencies such as the adjacent cities, County, Caltrans, OCTA and others.
1.4 Project Schedule
Mark Thomas will develop and maintain a critical path method (CPM) design schedule for each task order. The schedule will be updated as progress is made, with critical path activities clearly shown for team review purposes.
1.5 Quality Control
Mark Thomas will prepare and implement our established Quality Control procedures to verify that all deliverables have been reviewed for completeness and accuracy, that the submittals conform to the applicable standards, as well as to check that the deliverable satisfies the purpose and need for the submittal. We will complete and document an independent technical review of each major submittal.
Review comments will be addressed prior to submittal to the City. Mark Thomas will review subconsultant submittals according to the same standards.
TASK 1 DELIVERABLES
Monthly Invoices and Progress Reports
Project Schedule and Updates
Meeting Agendas and Minutes
Exhibits and Presentation Materials
Quality Control Documents
S C O P E O F S E RV I C E S
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Page A-10 City of Santa Ana
TASK 2 - ENGINEERING STUDIES AND FIELD INVESTIGATIONS
2.1 Data Collection
Mark Thomas will research and obtain record data for the project site from the City and other sources as necessary. A detailed walk audit will be performed to document existing site conditions, including pavement and concrete conditions and ADA compliance.
2.2 Survey and Mapping
Mark Thomas will provide control surveys, establishing the horizontal and vertical control. Aerial photogrammetry (40 scale) and field survey will be performed based on horizontal control (NAD83) and vertical control (NAVD88).
Field survey will include data collection necessary for the task order needs and will include cross sections, visible utility and drainage facilities with invert elevations as necessary.
2.3 Right-of-Way Mapping
Mark Thomas will perform record research of existing Record of Surveys, Subdivision and Parcel Maps, and Corner Records, to verify existing centerlines together with the necessary field survey ties. Mark Thomas will review Title Reports and supporting documents for use in determining property lines and easements to provide the base right-of-way map.
2.4 Utility Coordination
Mark Thomas will identify and plot existing utility facilities within the project area from the acquired maps and as-builts, and coordinate with utility companies affected by the project. Mark Thomas will follow the Caltrans Utility Coordination Process (Caltrans Utility A-B-C Process). Any utility relocation, including adjustments to grade shall be processed and permitted with the various agencies and utility companies.
We will coordinate and notify the City of any costs to be paid by the City for utility relocations early in the design process.
We will pothole existing utilities crossings, underground structures, and other facilities that could pose a conflict with the proposed project. The Consultant shall track the progress/schedule of the utility company responses and relocation plan preparation in order to have the utility facility relocated prior to construction (preferred), or to ensure final approved utility relocation plans are documented in the City construction plans and the number of working days required by the utility company to construct their facilities clearly identified in the Special Provisions.
2.5 Geotechnical Investigations
Mark Thomas, through our subconsultant EMI, will provide pavement studies and geotechnical investigations necessary for each task order. The efforts will include field investigations with shallow corings for pavement analysis and deeper borings necessary for structural analysis.
Laboratory testing will be conducted on the sampled earth materials depending upon the project needs.
Engineering analysis will develop findings and recommendations for design and construction. These will be documented in a memorandum or report, and include site conditions, geologic hazards, corrosivity, pavement, foundation design, liquefaction bedding and backfill and construction considerations.
2.6 Roadway Hydrology & Hydraulics
Mark Thomas will prepare a roadway Hydrology and Hydraulics Report per the Orange County Hydrology Manual for surface and any proposed storm drain facilities designed to accommodate surface runoff.
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2.7 Stormwater Quality
Prepare a Water Quality Management Plan (WQMP) per the City and Regional Water Quality Control Board requirements.
2.8 Traffic Analysis
The Mark Thomas team will conduct AM peak and PM peak period intersection turning movement counts including bicycles and pedestrians and daily arterial volume counts at the intersection and compare to historical counts. Intersection Capacity Utilization (ICU) calculations will be performed and checked for deficiencies with and without the proposed improvements. Turning volumes will be input to Synchro and a SimTraffic simulation performed to establish the potential length of turn-pockets.
TASK 2 DELIVERABLES
Project Control, Aerial Photogrammetry, Topographic Base Map (Microstation format) Right-of-way Mapping
Utility Coordination, Mapping, Potholing and Tracking Matrix Draft and Final Reports for Tasks 2.5-2.8
TASK 3 - ENVIRONMENTAL COMPLIANCE & REGULATORY
PERMITTING
3.1 CEQA Clearance
On State or locally funded projects, the Mark Thomas team will prepare the necessary environmental document in compliance with the California Environmental Quality Act (CEQA). This includes the preparation of the Notice of Exemption for a Categorical Exemption (CE), Initial Study (IS) leading to a Negative Declaration (ND) or Mitigated Negative Declaration (MND) or an Environmental Impact Report (EIR). The City would be the lead agency reviewing and approving these documents.
3.2 NEPA Clearance
On Federally funded projects, an environmental document would be prepared in conformance with the National Environmental Policy Act (NEPA), with Caltrans being the led agency for NEPA approval.
This would include the preparation of the Categorical Exclusion, (CE), Environmental Assessment (EA) leading to a Finding of No Significant Impact (FONSI) or an Environmental Impact Study (EIS).
3.3 Technical Studies/Memorandums
Supporting technical studies will be prepared as necessary in support of the environmental document.
Preparation of one draft and one final analyses/memorandum/report for each potential topic, as needed, are included below:
Cultural Resources
Paleontological Resources
Biological Resources
Jurisdictional Delineation
VMT Analysis
Noise and Vibration Impact Analysis
Air Quality and Greenhouse Gas Emission Analysis
Phase 1 Initial Site Assessment (ISA)
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Page A-12 City of Santa Ana
3.4 Regulatory Permitting:
Regulatory permitting applications will be prepared as necessary to support the task orders, including, but not limited to:
United States Army Corps of Engineers (USACE) Section 404 Permit for the Clean Water Act (CWA) Regional Water Quality Control Board (RWQCB) Section 401 Water Quality Certification California Fish and Game Code Section 1602 Streambed Alteration Notification TASK 3 DELIVERABLES:
CEQA Environmental Documentation
NEPA Environmental Documentation (if needed)
Draft & Final Technical Studies/Memorandums
Regulatory Permitting
TASK 4 - DESIGN SERVICES
4.1 Project Plans
Mark Thomas will prepare plan submittals at the 35% conceptual level, 65%, 95%, and 100% completion levels. Consultant submittals to City and other applicable agencies or stakeholders shall be complete and shall include all necessary plans, special provisions, estimates, reports, and documents for PS&E approval.
Mark Thomas will track and respond to each plan check comment in a matrix to minimize the number of plan check cycles required to achieve approved plans. Plans will be prepared in Microstation and submittals will be made electronically in PDF format. A listing of plans that may be required include:
Title/General Notes Sheets
Construction Details
Typical Cross Sections
Plan and Profile
Grading Plans
Utility Composite Plans and Details
Drainage Plan, Profiles and Details
Construction Staging/Traffic Handling
Sign and Striping Plans
Traffic Signal/ITS Plans
Street Light Plans
Retaining Wall Plans
Structure Plans
Landscape and Irrigations Plans
4.2 Special Provisions
Develop technical specifications as Special Provisions in conformance with American Public Works Association (APWA) Green Book format, including necessary Caltrans standards and specifications, and provide copies of required permits and reference standard plans/materials to be inserted into the City’s contract bid documents.
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4.3 Quantities & Cost Estimates
Provide a construction quantity take-off list broken down by sheet and an updated cost estimate for each plan check submittal and a final engineer’s estimate of the project cost. The quantity calculations will be clear as to where the specific items are located, i.e., reference to station/offset or other method. Source of cost information and justification of bid item unit prices will be provided.
4.4 Right-of-Way Engineering
A right-of-way requirements map will be prepared, as required, to identify any permanent or temporary right-of-way needs for the project. Preliminary Title Reports will be obtained, and legal descriptions and plats prepared identifying the area to be acquired. A Record of Survey will be prepared and files, as necessary.
TASK 4 DELIVERABLES:
35% Conceptual Plans
PS&E submittals in PDF format at 65% and 100% (Final) Submittals Special Provisions in Word and PDF format at 65% and 100% (Final) Submittals Quantity and Cost Estimates in Excel and PDF format at 65% and 100% (Final) Submittals Response to Comments Matrix (PDF) at each submittal
Right-of-way requirements map
Legal Descriptions and Plats
Record of Survey
City of Newport Beach - Bayside Drive Improvements
City Council 20 – 282 5/16/2023
Page A-14 City of Santa Ana
TASK 5 - BID PHASE SERVICES
5.1 Bid Phase Services
Mark Thomas will support the city through the bidding process, providing the following:
Attendance at pre-bid meeting
Respond to inquiries
Assist in the preparation of contract addendums
Review of submitted bid documents and provide recommendations on for award of construction contract
TASK 5 DELIVERABLES:
Responses to inquiries
Contract addendums
Recommendations for award
TASK 6 - CONSTRUCTION PHASE SERVICES
6.1 Meetings
Mark Thomas will attend the pre-construction meeting as well as other construction meetings and field reviews as necessary.
6.2 Requests for Information (RFIs)
Provide clarification of contract documents and responses to contractor RFIs to the City’s construction manager. Plans or details will be revised as necessary.
6.3 Shop Drawing/Submittal Review
Mark Thomas will review submittals and shop drawings as requested by the construction manager. The review of shop drawings shall include staging and traffic control, contractor’s submittals for substitutions, construction contractor’s alternative construction approval, and others as requested by the construction manager.
6.4 Change Order Assistance
Consultant will review proposed change orders and make recommendations as requested by the Construction Manager. This effort may include independent cost estimating and schedule impacts.
6.5 As-Built Preparation
Mark Thomas will incorporate as-built revisions clouded and noted in the revision block using contractor’s record red lines. It is assumed that the Contractor supplied red line drawings are a standalone document, clearly showing all field changes, with no references to RFIs or submittals.
TASK 6 DELIVERABLES:
Responses to RFI, Shop Drawings and Submittals
Plan Revisions, as necessary
Recommendations on change orders
As-Built Plans
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City of Santa Ana Page A-15
ADDITIONAL SERVICES
Plan Checking
Mark Thomas can provide in-house plan checking services of capital improvements being prepared by developers or outside agencies such as OCTA. Reviews will include all aspects of the project including street improvements, grading, site improvements, stormwater quality compliance, review of supporting reports such as hydrology & hydraulics, traffic, lighting, utilities, as well as right-of-way documentation, including tract and parcel maps.
Construction Management
Mark Thomas has the capability to provide full-service construction management services in support of your projects, including construction manager, resident engineer, inspector, and office engineer positions.
Grant Funding
Mark Thomas has in-house capabilities to identify, track and prepare grant funding applications to assist in securing outside funding for the City’s projects.
Mark Thomas will conduct research to identify grant resources including, federal, state, Metro, other regional agencies, and organizations at all levels, that target elements of the City’s CIP, funding needs, and priorities. The funding sources will be documented in a grant funding resource table that will include grant funding program, eligible components, dates of next funding opportunity, and success probability.
Grant funding applications can vary widely based upon the various program requirements. In general, all applications will include the preparation of grant narratives, maps and exhibits, and letters of support, however, the length of narratives can change and not all funding programs require benefit cost analyses (BCAs). This scope will be developed depending on the particular grant being pursued.
City of Norwalk - Local Streets Rehabilitation Program, Zone 27 City Council 20 – 284 5/16/2023
City Council 20 – 285 5/16/2023
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4. CERTIFICATIONS
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On-Call Engineering Services
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3. FEE PROPOSAL
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EXHIBIT 6
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
PSOMAS FOR ON-CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between Psomas (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A.
B.
C.
On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it desired to retain a Consultant having special skill and knowledge in the field of:
Professional Engineering Services on an on-call basis for the City’s Public Works Agency.
Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-030.
In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of fifteen (15) separate consultants selected to provide services on an on-call basis under RFP 23-030. The total compensation for services provided by all consultants selected under RFP 23-030 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below. b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not exceed 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to a one, two-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. d. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a.
b.
As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Joseph Boyle
Vice President
Psomas
5 Hutton Centre Drive, Suite 300
Santa Ana, CA 92707
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
City Council 20 – 305 5/16/2023
EXHIBIT A
SCOPE OF SERVICES
City Council 20 – 306 5/16/2023
City Council 20 – 307 5/16/2023
City Council 20 – 308 5/16/2023
City Council 20 – 309 5/16/2023
City Council 20 – 310 5/16/2023
City Council 20 – 311 5/16/2023
City Council 20 – 312 5/16/2023
City Council 20 – 313 5/16/2023
EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 20 – 314 5/16/2023
ON- CALL ENGINEERING
SERVI CES
City of Santa Ana
March 14, 2023
RFP No. 23-030
Submitted electronically via PlanetBids
Submitted five hard copies to Sean Thomas at
City of Santa Ana, Public Works Agency; M-36 (per RFQ) or M-26 (per PlanetBids) 20 Civic Center Plaza, Ross Annex, Santa Ana, CA 92701 City Council 20 – 315 5/16/2023 Balancing the Natural and Built Environment
March 14, 2023
Submitted electronically via PlanetBids
and provided five hard copies
Sean Thomas, Project Manager
City of Santa Ana, Public Works Agency
20 Civic Center Plaza, M-36 (per RFQ) or M-26 (per PlanetBids) Santa Ana, CA 92701
Subject: Proposal for On-Call Civil Engineering Services, RFP No. 23-030 Dear Mr. Thomas:
Psomas is providing for your review and consideration our proposal for On-Call Engineering Services.
Our project team has reviewed the RFP and understands the City of Santa Ana is looking for qualified firms to assist them in providing the necessary civil engineering design services on an as-needed basis. Therefore, Psomas has assembled a project team of highly qualified professionals who are experts in their fields.
Leading the team is Project Manager, Maira Salcedo, PE, ENV SP, who will also serve as the City’s primary point of contact for the duration of this contract. Maira’s relevant project experience includes serving as Project Manager for the City’s Well 29 Rehabilitation project and the Walnut Pump Station Upgrade project. In addition to her extensive water facility design experience, Maira has recent relevant experience in water pipeline design and the rehabilitation of sewer mains. Maira’s qualifications include training through the NASSCO PACP (Pipeline Assessment Certification Program) and MACP (Manhole Assessment Certification Program), making her uniquely qualified to assess the condition of sewer mains and manholes.
Supporting Maira is Matt Heideman, PE, QSD/QSP, ENV S P. Matt is an expert in all facets of civil engineering design, including site design, drainage, roadways, and parks.
1.B. Contract Agreement Statement: Psomas has read the City of Santa Ana’s Standard Agreement and concurs with all provisions as contained in the Agreement provided in the Appendix section of the RFP as Attachment 2.
As Principal-in-Charge and a Vice President of Psomas, I, Joseph Boyle, have the authority to contractually bind the company. We consider the City of Santa Ana one of our top clients and look forward to continuing to provide professional services that exceed your expectations.
Respectfully,
Joseph L. Boyle, PE
Vice President
Maira Salcedo, PE, ENV SP
Project Manager/Primary Contact
5 HUTTON CENTRE DRIVE
SUITE 300
SANTA ANA, CA 92707
TEL 714.751.7373
FAX 714.545.8883
WWW.PSOMAS.COM City Council 20 – 316 5/16/2023
TABLE OF CONTENTS
1 1A/1B
1C
STATEMENT OF QUALIFICATIONS...............1.1 1.14 –
Cover Letter/Contract Agreement
Firm and Team Experience........................................1.1 1D Understanding of Need.............................................1.5 Willingness to Comply with
Agreement Terms.....................................................1.14 1E 1F
2 References................................................................1.14 SCOPE OF SERVICES AND SCHEDULE..........2.1 2.4 –
3 FEE PROPOSAL.............................Submitted Separately 4 CERTIFICATIONS....................................................4.1 4.4 – 5 ATTACHMENT – RESUMES.................................5.1 5.46 – City of Santa Ana 2
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 317 5/16/2023
SECTION 1C FIRM AND TEAM EXPERIENCE
FIRM OVERVIEW
Dedicated to balancing the natural and built environment, Psomas provides sustainably engineered solutions to public and private sector clients. As a full-service consulting firm, we help our clients create value by planning, designing, and delivering complex projects.
Markets served include water, transportation, land development, and energy with the following services offered:
Water and wastewater engineering
Construction and project management
Civil engineering
Land surveying and geospatial services including use of drones, 3D laser scanning and subsurface utility locating
Site development engineering
Transportation and traffic engineering
Structural engineering
Environmental planning and resource management
Land planning and urban design
Land use entitlements
GIS consulting
Psomas is a recognized leader and longtime proponent of environmental, social, and economic sustainability and brings a truly holistic approach to our practice and our projects. A founding member of the Institute for Sustainable Infrastructure (ISI), Psomas is committed to promoting a progressive standard of sustainability in both design and company policy. We currently have over 80 staff who are ENV SPs (Envision Sustainability Professionals through ISI) and/ or LEED APs.
The cornerstone of our business approach is to first focus on our clients’ longterm needs and then direct our strategic growth accordingly. Our core strength is our multi-disciplined teams of experts—top-notch staff who produce awardwinning projects for our clients through innovation, creativity, and cutting-edge technical expertise.
Founded in 1946, Psomas provides services from offices throughout California, Arizona, Utah, and Washington.
Demonstrated Record of Success
Psomas has been providing engineering design and planning services to the City of Santa Ana for over 25 years. From the rehabilitation of aging infrastructure to the design of new systems, Psomas’ strength is in providing economical solutions that minimize impacts to residents and the environment, as well as minimizing costs to City rate payers.
City of Santa Ana 1.1
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 318 5/16/2023
FIRM AND TEAM EXPERIENCE 1C
Key Personnel Qualifications
SECTION
We have assembled a project team that is well suited to the specific requirements of this contract, headed by our primary point of contact and Project Manager, Maira Salcedo, PE, ENV SP. Maira has extensive recent experience with water facilities, such as pump stations, wells and pipelines, as well as sewer replacement and rehabilitation projects. She is highly familiar with the City of Santa Ana staff and design criteria, having served as the project manager for the City’s Walnut Pump Station Upgrade project and Well 29 Rehabilitation project.
Maira has recent experience in managing sewer rehabilitation/replacement projects for the Long Beach Water Department, City of Hermosa Beach and Rossmoor/Los Alamitos Area Sewer District, and is currently serving as District Engineer, on a consulting basis, for Rossmoor/Los Alamitos Area Sewer District.
SUBCONSULTANTS
We contract only with companies that have proven track records of providing exceptional quality work products in a timely and cost-efficient manner and, therefore, have included the following subconsultants on our team as shown below and on the following page:
SPEC Services, Inc. (SPEC)
Electrical and Controls
SPEC Services, Inc., is located in Fountain Valley and has over 40 years of experience in multi-discipline projects. Their core engineering and design disciplines include mechanical, electrical and controls, civil/structural, pipeline, survey, construction management, process systems, project controls, and other support disciplines. They have engineered and designed thousands of projects, including pump stations, storage and distribution terminals, and process facilities throughout the west and southwest. They have more than 30 years of experience in water and wastewater facilities, including extraction water wells, treatment plants, reservoirs, and pump stations. 10540 Talbert Avenue
Suite 100
Fountain Valley, CA 92708
T: 714.963.8077
Arcon Structural Engineers, Inc. (Arcon)
Structural Engineering
Arcon is a structural engineering consulting firm founded as a California corporation in June 1998. The firm specializes in structural design of new office, commercial, industrial and residential buildings, and support structures for telecommunications and mining industries, as well as in the design of civil structures related to transportation and infrastructure construction and rehabilitation. The firm is experienced in providing these services for private sector projects led by civil engineering firms, architects, developers and constructors, and public sector projects under the jurisdiction of Caltrans and other local county and city agencies.
22391 Gilberto
Suite E
Rancho Santa Margarita
CA 92688
T: 949.766.5102
1.2 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 319 5/16/2023
SECTION 1C FIRM AND TEAM EXPERIENCE
NPD Associates, Inc.
Architectural Design
In 2001, James Reed founded NPD Associates, Inc., with the express 18022 Cowan, Suite 270 Irvine, CA 92614 purpose of providing innovative development and architecture. As Principal-inCharge, Jim offers his leadership and expertise in conjunction with other team members. Sustainable design is a cornerstone of the practice. NPD provides architecture, engineering, and project/program management services.
T: 858.344.8900
GMU Geotechnical, Inc. (GMU)
Geotechnical Engineering
GMU Geotechnical, Inc. (GMU) has been providing geotechnical services to a wide variety of private and public sector clients in Southern California for over 50 years. This includes a long history of capital improvement projects for Orange County and private development projects within County jurisdiction.
GMU has extensive experience in the design and construction of numerous public works projects, including roads, bridges, flood control channels, pavement projects, streetscapes, parks, and other infrastructure improvement projects. GMU also has a complete in-house laboratory that is approved by Caltrans, County of Orange, City of Los Angeles, and other public agencies. 23241 Arroyo Vista
Rancho Santa Margarita,
CA 92688
T: 949.888.6513
Lynn Capouya, Inc. (LCI)
Landscape Architecture
Lynn Capouya, Inc. (LCI), founded in 1979, is a privately-owned full-service Landscape Architectural firm specializing in public works, infrastructure, master plan, sustainability, and campus projects. LCI currently employs a full-time staff of 10 with three licensed landscape architects, two LEED accredited professionals, and a certified irrigation designer/water auditor. 17992 Mitchell Avenue,
Suite 110
Irvine, CA 92614
T: 949.756.0150
Coffman Engineers, Inc. (Coffman)
Fire Protection
Coffman is an engineering firm with a national network of 700+ employees offering multidiscipline capabilities. Coffman opened its doors in California in 2001, providing valuable services in structural and seismic design to the industry. They have grown to include six regional offices throughout California, including Orange County, San Diego, Downtown Los Angeles and Encino, and the Bay Area (Concord and Oakland). With the support of over 150 local employees, their region offers clients civil, fire life safety, fire protection, electrical, mechanical, plumbing, and structural engineering services along with acoustical consulting and commissioning.
1401 Dove Street
Suite 240
Newport Beach, CA 92660
T: 949.623.9957
City of Santa Ana 1.3
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 320 5/16/2023
FIRM AND TEAM EXPERIENCE SECTION 1C
RESUMES
The Psomas team members are highly qualified and have a proven record of responsiveness for our clients. Staff assigned to this contract understand the importance of coordinating closely with City staff to move project construction and maintenance projects forward in a manner that meets the City’s objectives and schedule constraints, while at the same time complying with applicable City requirements. Resumes for all personnel shown on the organization chart below are included as an attachment at the end of this document.
ORGANIZATION CHART
CITY OF * =
KEY PERSONNEL
An organizational chart identifying
Psomas’ committed team for this
On-Call Engineering Services
contract, as well as their roles,
reporting relationships, and
availability percentages, is
included below.
SANTA ANA
SEAN THOMAS
Project Manager
PRINCIPAL-IN-CHARGE
QA/QC MANAGER
*Joseph Boyle, PE
PSOMAS – 10%
SENIOR PROJECT MANAGERS
*Maira Salcedo, PE, ENV SP
Primary Contact
Water/Sewer Design
PSOMAS – 20%
*Matthew Heideman, PE, QSD/QSP, ENV SP
Alternate Contact
Engineering Design
PSOMAS – 20%
WATER/SEWER
ENGINEERING
SITE DESIGN TRAFFIC ENGINEERING CONSTRUCTION
MANAGEMENT
Henry Nguyen,
PE, LEED AP
PSOMAS – 15%
Arief Naftali,
PE, TE, EE, RSP1, ENV SP
PSOMAS – 15%
Michael Swan, PE
Water/Sewer Planning
PSOMAS – 15%
Reuben Tolentino,
CCM, DBIA, ENV SP
Construction Manager
PSOMAS – 15% Nancy Baker, PE
Water/Sewer Design
PSOMAS – 15%
ENVIRONMENTAL SURVEY Misha Troyan, PE, QSD
Resident Engineer
Jennifer Marks PSOMAS – 15%
PSOMAS – 15%
Steven Price, PLS Krista Kausen, PE, ENV SP
Project Engineer: Water
PSOMAS – 20%
PSOMAS – 15% Marvin Mai, PE
Resident Engineer
PSOMAS – 25% Benjamin Halbach,
PE, ENV SP
Project Engineer: Sewer
PSOMAS – 20%
ELECTRICAL/CONTROLS LANDSCAPE ARCHITECTURE
Eric Schlichter,QSP
Richard Mitchell Inspector
SPEC SERVICES, INC. – 15%
Jane Cataldo
LYNN CAPOUYA, INC. – 15% PSOMAS – 25%
Robert Duffy, QSP
Inspector
Long Pham, PE
SPEC SERVICES, INC. – 15%
Sodarith Pay
GRANT APPLICATION LYNN CAPOUYA, INC. – 15%
WRITING PSOMAS – 25%
Michael Dour
PSOMAS – 10% STRUCTURAL ENGINEERING GEOTECHNICAL FIRE PROTECTION Ali Bastani, Aman Shah, PE
COFFMAN ENGINEERS – 10%
Hernan Montoya, SE, PE
ARCON STRUCTRUAL
ENGINEERS, INC. – 15%
ARCHITECTURAL DESIGN PhD, PE, GE, F.ASCE
GMU GEOTECHNICAL – 15% Steven Dannaway, PE, DBIA
COFFMAN ENGINEERS – 10% James Reed,
PE, RA, LEED AP, RPA
Roger Schlierkamp,
Msc, PE NPD ARCHITECTURE – 10%
ENGINEERING DEVELOPMENT GMU GEOTECHNICAL – 15%
1.4 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 321 5/16/2023
SECTION 1D UNDERSTANDING OF NEED
TASK ORDER APPROACH
Psomas recognizes that defining the project scope is a critical first step in controlling cost and schedule. Establishing a detailed and well researched project scope during Task Order development is key to this process.
Communicating any out of scope elements that may arise during the course of the project as a result of unforeseen issues, or newly adopted regulatory or agency requirements, is essential to keep City staff informed and eliminate any surprises during the later stages of the project.
Upon receipt of a task order, the appropriate project manager will be selected from within our project team to develop a comprehensive scope of work through a five-step process. We have found that by establishing a clear definition of the project scope in terms of budget, deliverable, and schedule, and working to minimize scope, projects are delivered within budget and on schedule and expectations are met.
Our five-step process is as follows:
1 Identify the goals and objectives on the project through meetings with City staff.
Perform research, including field visits, gathering as-built information, utility research, and preliminary document reviews. This is also the point at which the team will begin to evaluate risks associated with the project. If applicable, the team will meet with field operations staff and key stakeholders.
2 Scoping meeting with City staff to discuss findings. Determine possible environmental (CEQA/NEPA) and permit requirements. Identify/confirm funding limits and sources.
3 4
5 Prepare a draft scope and fee broken down by phase or milestones, including subconsultant services needed, and present this to City staff.
Verify with all team members the tasks, goals, and scope of services are clearly understood.
Finalize scope of work and submit to the City for review.
Resources and Responsiveness
With a large contingent of local resources from which to draw, the Psomas project team can respond to whatever needs may arise. By managing a balanced client workload among our staff, Psomas is able to respond within one day to meet with the City. This keeps the project momentum moving forward so the Psomas team is in place and ready to work within days of receiving a Notice to Proceed. Our experienced managers have the knowledge and skills required to navigate the hurdles that may arise during the course of the project.
The Psomas team understands the importance of meeting deadlines in a timely manner. We commit to providing adequate staffing (as to both number of personnel and their qualifications) for each task. Being a firm with over City of Santa Ana 1.5
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 322 5/16/2023
UNDERSTANDING OF NEED SECTION 1D
700 employees, Psomas is the “right size” firm for this contract—big enough to handle any task order, but adept enough to provide the City of Santa Ana that personal touch and responsiveness.
Project Management Approach
Psomas’ approach to project delivery involves a combination of administrative or management steps and procedures that confirm the project scope objectives are met, on time and within budget. The elements of the project management effort can generally be identified as communication, thorough documentation, and quality control. Maira Salcedo and Matt Heideman, as well as our staff engineers, have the project management tools in place to confirm all aspects of the delivery process are implemented and the goals and expectations of City staff are met.
Communication
Communication starts with scope negotiation, a signed contract, and a kickoff meeting, and continues through the completion of the project. Without communication, a project will simply not be delivered. Psomas takes great pride in our communication protocols and abilities. Our ultimate goal is to be an extension of City staff, and to keep the City’s project manager up-to-date on the status of each task, so there are no surprises.
Project Tracking
Psomas recognizes the need for tracking project budgets along with progress in order to minimize the risk of overruns. Each week, our project manager receives project summary reports detailing hours charged and costs for that particular period and for the project to date. On our monthly invoices, the client is provided with the hours and costs charged to the job for that month, and a budget summary that shows the amount spent to date and the amount remaining.
Psomas uses project management software that tracks schedule and budget by task. Work schedule modifications can be made to keep the project on track.
Schedule Control
For each project, Psomas develops and maintains a project schedule that identifies key milestones and critical path items. The schedule is frequently updated and shared with the project team and stakeholders. To make sure the project remains on schedule, the following strategies are used:
Constant communication with the City’s project manager to identify critical items
Quick response to design questions, field issues, and other requests Commitment to respond within 24 hours (replies to emails or voicemails) Monitoring of the project schedule to compare progress versus plan QA/QC verification of subconsultant products and progress Sharing of design files, meeting notes, and other documents on Psomas’ ProjectWeb to confirm all team members are using the most recent information
1.6 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 323 5/16/2023
SECTION 1D UNDERSTANDING OF NEED
Using these tools, Psomas is able to maintain the project schedule by monitoring time-critical items such as agency/stakeholder review periods, utility relocations, right-of-way acquisitions, and environmental permitting issues.
Documentation
Proper documentation is critical for all projects, but especially for projects funded with multiple funding sources including local, state, and federal dollars.
Psomas team members have a wealth of experience delivering projects for local agencies that use local, state, and federal funds. Psomas’ document control management policies make sure files are complete and accurate and meet the requirements of the funding source. Our typical monthly project progress reports include the status of deliverables, utility and outside-agency efforts, cost and schedule snapshot and analysis, and issues discussion and recommended resolution actions. These monthly progress reports will be tailored to the needs and desires of the City.
Quality Assurance/Quality Control
Psomas has responsibility for the accuracy and completeness of the maps, plans, reports, calculations, and construction cost estimates under its scope of work and will meet that responsibility through the implementation of a quality assurance plan. Our QA/QC Program is based upon the belief that “Nothing is more important than design quality.”
The individuals responsible for our Quality Control Program (QCP) are the Project Manager and the Quality Control Manager. Our QCP will be implemented over the duration of the project and is not merely a series of individual events/plan checks at a few points on the schedule.
There are three major stages in our QCP: 1) quality assurance (are we doing the right things?); 2) quality control (are we doing things right?); and 3) post-completion quality evaluation (what can we do better?). Couple the three stages with a robust training program, and you have a staff with the experience, expertise, and the QA/QC tools to deliver a quality product every time.
In the quality planning stage, Psomas uses the kick-off meeting to determine your QCP expectations. Joseph Boyle, PE, our Quality Assurance Manager, will then develop a work plan with the project manager based upon the City’s input, the schedule, and the budget. The work plan identifies specific work products and establishes a set of relevant measures and standards of quality for each task that may result from this on-call contract. Once work on the project begins, we move on to the quality control stage. In this stage we track the execution of the work plan, review our designs, and work products, and communicate with the City and team members. We provide project information through our cloud-based file sharing tools, allowing all team members to monitor the progress of our work plan. In this stage, the Quality Control Manager also facilitates detailed technical reviews of our field work and design, and those of all team members, to make sure they meet the quality standards defined in the quality planning stage. This review is continuous throughout the life of the project and will deliver a smooth process and buildable final product.
City of Santa Ana 1.7
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 324 5/16/2023
Relevant Project Experience — UNDERSTANDING OF NEED 1D
CITY OF SANTA ANA CITY OF SANTA ANA
SECTION
REHABILITATION OF
WELL 29
WALNUT PUMP STATION
UPGRADE
Santa Ana, CA Santa Ana, CA
UNDER
ON-CALL
CONTRACT
Psomas was retained through an on-call design
contract with the City of Santa Ana to prepare a
preliminary design report, plans and specifications
for the construction of new masonry buildings
at Walnut Pump Station. Design scope included
a new 3,650 SF pump building to replace an
obsolete building built in 1956 and enclose five
existing vertical turbine pumps. The building
architecture was designed using an Art Deco style
to match the recently remodeled Santa Ana High
School located across the street.
Psomas was retained by the City of Santa Ana
to provide consultant services for preparation of
construction plans and technical specifications
for rehabilitation of the City’s existing Well 29;
the relocation of an existing tennis court; and
construction of a cement masonry unit (CMU)
building, pertinent related site improvements,
and water pumping equipment. In addition to the
well pump and redesigned discharge piping, the
building will house the electrical switchboard and
the pump motor control center. Drilling of the well
occurred in 1980, with the subsequent installation
of pumping facilities occurring in 1982. Well 29
is one of three wells pumping water from the
groundwater basin to the Walnut Street Reservoir
as part of the City’s Walnut Pump Station System.
Due to the age of the well and the deterioration
of the well’s capacity and equipment, the City
wishes to rehabilitate Well 29 and reconfigure
the existing site. The City is seeking to improve
the productivity of the well by conducting
The main building included a new pump room,
operations workshop, electrical control room,
office space, and bath and shower facilities. The
design also included a separate 200 SF industrial
storage building for sodium hypochlorite and POL
fuel, a carport structure to shade a generator, an
8-foot-high CMU perimeter wall, and two tennis
practice courts and practice walls in the adjacent
park to mask the perimeter fencing. Two existing
steel supply mains were relocated due to the new
building footprint and included design of two new
valve vaults. rehabilitation operations, and subsequently placing it back into service.
On the City’s behalf, Psomas submitted this
project through ISI Envision and achieved a
Bronze award.
REFERENCE: Armando Fernandez, Sr. Civil Engineer REFERENCE: Armando Fernandez, Sr. Civil Engineer 714.647.3316 | [email protected] 714.647.3316 | [email protected] YEAR COMPLETED: Ongoing YEAR COMPLETED: 2019
1.8 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 325 5/16/2023
1D UNDERSTANDING OF NEED — Relevant Project Experience SECTION
CITY OF EL MONTE
WATER MAIN REPLACEMENT
CITY OF EL MONTE
ON-CALL ENGINEERING
El Monte, CA SERVICES
Pipe Diameter El Monte, CA 4-inch UNDER
ON-CALL
CONTRACT
6-inch
8-inch
10-inch
12-inch
>M
Psomas was retained by the City to provide
PS&E, surveying, environmental and permitting,
community outreach, and construction support
services for the replacement of approximately
6,900 LF of 4- and 6-inch water mains with
8- and 12-inch mains in two areas of the City’s
distribution system due to their age and to improve
fire flow and reliability. Because this is the first
phase of a major water main replacement project,
the scope also included updating the City’s
hydraulic model and running various scenarios
to determine if the City should standardize on
6- and 10-inch or 8- and 12-inch pipelines for
replacement of their aging, smaller diameter
mains. This will eliminate the need to stock
various different pipe sizes, fittings, valves and
appurtenances.
Beginning in 2015, Psomas was retained by the
City to update their hydraulic model from a 2010
Water Master Plan and provide on-call modeling
services. This update entailed revising demands
and supply source data for wells pumping into
the system. Following the model update, Psomas
has run scenarios for a couple of proposed
development projects testing fire flow and
developing capital improvement requirements for
these new developments.
Psomas accomplished the scenario modeling,
prepared an economic analysis, compared flow
and pressure results, and prepared a technical
memorandum documenting the analyses and
presenting recommendations. After completion
of the final design, Psomas combined plans
for sewer improvements in one of the two
neighborhoods with the water improvement plans
into one bid set so it could be constructed as one
coordinated project to limit disruption to residents
and business owners.
REFERENCE: Lee Torres, City Engineer REFERENCE: Lee Torres, City Engineer 626.580.2055 | [email protected] 626.580.2055 | [email protected] YEAR COMPLETED: 2022 YEAR COMPLETED: Ongoing
City of Santa Ana 1.9
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 326 5/16/2023
Relevant Project Experience — UNDERSTANDING OF NEED 1D
CITY OF NEWPORT BEACH CITY OF NEWPORT BEACH
SECTION
CAMEO HIGHLANDS STREET
RECONSTRUCTION
Newport Beach, CA
LIDO VILLAGE PIPELINE
IMPROVEMENTS
Newport Beach, CA
Psomas was retained to lead a multi-disciplined
team to develop a plan for street reconstruction
within the Cameo Highlands neighborhood in
the City of Newport Beach. The project’s scope
consisted of reconstructing the existing asphalt
roadway, reconstructing deteriorated concrete
flatwork, completing ADA improvements in the
project limits, adjusting utilities to grade, installing street signs, and pavement striping.
The City of Newport Beach Public Works
Department wished to replace older (1930s and
1940s), deteriorated cast iron water mains identified
in its most current water master plan. The project
was located in the Lido Village area of the City and
included design and construction of approximately
6,500 feet of water main. There were about
2,000 feet of 4-inch, 1,500 feet of 6-inch, 2,800 feet
of 8-inch, and 250 feet of 10-inch main that were
upsized by one diameter inch and replaced. Psomas and the pavement design expert performed value engineering to develop flexible
pavement design alternatives and submitted
a pavement report for City staff for review and
consideration.
The project was generally located on the northeast
side of the Balboa peninsula in the City of Newport
Beach known as Lido Village. A portion of this
project also included replacement of about 800 LF
of 8-inch sewer main design along Via Oporto. Psomas provided civil engineering, surveying, and project management services for
development of the street and ADA improvements,
ensuring proper drainage was maintained, and
provided wet utility mapping and horizontal control
of the project.
There was one location in particular that was to
be upsized where a current site development was
occurring. Psomas worked with the developer’s
design engineer and the City to provide
information and a separate plan set for this area
so it could be installed at an accelerated pace to
meet the developer’s schedule.
REFERENCE: Patricia Carpenter
Associate Civil Engineer | 949.644.3344
[email protected]
REFERENCE: Alfred Castanon
Associate Civil Engineer | 949.644.3314
[email protected]
YEAR COMPLETED: 2021 YEAR COMPLETED: 2019
1.10 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 327 5/16/2023
1D UNDERSTANDING OF NEED — Relevant Project Experience SECTION
CITY OF NEWPORT BEACH
CONCRETE ALLEY
REPLACEMENT AT UTILITY
UNDERGROUNDING DISTRICT
116/116 B AND F STREET
COUNTY OF RIVERSIDE
CENTER STREET/STEPHENS
AVENUE RESURFACING
Riverside, CA
Newport Beach, CA
UNDER
ON-CALL
CONTRACT
Psomas assisted the County of Riverside in
the development of pavement rehabilitation
and reconstruction Plans, Specifications and
Estimates on Center Street and Stephens Avenue
located within the County of Riverside, in the
community of Highgrove. Improvements consisted
primarily of pavement rehabilitation of the existing
asphalt roadway along Center Street, from I-215
to westerly Versailles Place, and along Stephens
Avenue from Center Street to La Cadena West
Avenue.
The City of Newport Beach retained Psomas as
part of our on-call services to develop the PS&E
for pavement reconstruction of alleyways on the
Balboa Peninsula, south of West Coast Highway
between 38th and 47th Streets. Additionally,
the alley located east of F Street and south of
East Balboa Boulevard will be replaced as part
of this project.
The project scope consists of removing existing
concrete and/or asphalt concrete alleys,
constructing new concrete alleys, reconstructing
deteriorated concrete alley approaches, adjusting
utilities to grade, and installing street signs and
pavement striping.
Along with pavement rehabilitation, other
ancillary improvements included replacement and
reconstruction of metal beam guardrail, sidewalk,
driveway, curb ramp, curb and gutter and other
sub-standard existing conditions in the corridor.
New curb ramps were added to replace the existing
sub-standard ramps, and new sidewalk was
added due to slumping by Mont Martre Avenue,
and investigation for corner sight distance at Mont
Martre Avenue and Center Street intersection,
cross-gutters and spandrel replacement were
launched to meet the County’s guidelines.
Psomas provided civil engineering and project
management services for development of the
street and flatwork improvements, ensuring proper
drainage was maintained and providing wet utility
mapping of the project.
REFERENCE: Anna Baldenegro REFERENCE: Alfredo Martinez | Sr. Civil Engineer Associate Civil Engineer | 949.644.3034
[email protected]
951.955.0086 | [email protected]
YEAR COMPLETED: 2022
YEAR COMPLETED: 2022
City of Santa Ana 1.11
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 328 5/16/2023
Relevant Project Experience — UNDERSTANDING OF NEED SECTION 1D
CITY OF ANAHEIM ORANGE COUNTY PUBLIC WORKS
INTERSECTION WIDENING
OF ANAHEIM BOULEVARD/
BALL ROAD
ORANGE COUNTY PARKING
LOTS – STRANDS BEACH
PARKING LOT AND CARBON
CANYON REGIONAL PARK
Brea and Dana Point, CA
Anaheim, CA
Psomas led a multi-disciplinary design team for
widening of the Anaheim Boulevard and Ball Road
intersection providing civil engineering, survey,
traffic, landscape and irrigation, and environmental
services. The project also included installation
of bio-infiltration basins to mitigate water quality
impacts associated with the pavement widening.
In coordination with the City’s water quality
lead, Psomas was able to finalize water quality
solutions under budget that are consistent with the
City’s guidelines. The intersection is designated
as a primary arterial on Orange County's Master
Plan of Arterial Highways (MPAH) and the City's
Circulation Element.
Psomas provided engineering and surveying
services to assess pavement condition and
apply appropriate treatment type to the facility in
order to achieve the longest design life relative
to cost for Carbon Canyon Park and Strands
Beach Parking Lots. A Pavement Evaluation and
Repair Recommendations Report was prepared
to provide options on pavement rehabilitation for
several types of pavement failure.
The scope of the project also included redesign
of existing access ramps and sidewalks
throughout the park to bring them up to current
ADA standards. Many of the ramps straddled
two jurisdictions so coordination between two
agencies was required. In addition, mature tree
roots had uplifted portions of the parking lot
and sidewalk so assessment by an arborist and
specific pavement removal limits were imperative.
After design was completed, Psomas prepared a
carefully sequenced construction phasing plan.
The project corrected operational deficiencies at
this intersection by widening Anaheim Boulevard
along the east curb, and north and south legs
of the intersection, to provide for additional
through and left turn lanes, bike lanes, and
raised landscaped medians. Major challenges
of the project included stakeholder coordination,
conformance to off-site improvements, right of way
acquisition, relocation of major utilities within the
corridor, and long-term water quality solutions.
Psomas' services included aerial surveying,
design surveying, pavement repair plans, grading
and drainage plans, signing and striping plans,
erosion control plans, construction phasing plans,
specifications, and cost estimate.
REFERENCE: Tiberius Rosu
Sr. Civil Engineer | 714.765.4113
[email protected]
REFERENCE: Anthony Ty, PE
Civil Engineering Assistant | 714.667.8800
[email protected]
YEAR COMPLETED: 2018 YEAR COMPLETED: 2021
1.12 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 329 5/16/2023
1D UNDERSTANDING OF NEED — Relevant Project Experience SECTION
YORBA LINDA WATER DISTRICT CITY OF ANAHEIM
BNSF WATERLINE CROSSING
AT VETERANS VILLAGE –
J-2021-36
GROUNDWATER TREATMENT
PLANTS PHASE B AND
GROUNDWATER SUPPLY
WELLS IS/MND AND CEQA-PLUS
Anaheim, CA
Yorba Linda, CA
Psomas prepared an IS/MND to evaluate
the construction of a new water pipeline to
transmit water to the Plant 1 or PFAS (Per- and
Polyfluoroalkyl Substances) Water Treatment
Plant, effectively looping the water system and
providing water system redundancy. The proposed
pipeline would deliver water to the consumers
south of Orangethorpe Avenue, leaving the
Richfield Road pipeline to transport water to
Highland Reservoir, only in the other direction.
Proposed construction methods include open
trench within existing roadway right-of-way,
extension of pipes above and outside Atwood
Channel using water main pipe supports, and
jack-and-bore beneath the BNSF rail line. Psomas
worked closely with the Yorba Linda Water District
to define the impact areas, thus avoiding the need
for regulatory permits.
Psomas prepared an IS/MND and supplemental
CEQA-Plus Documentation for the City of
Anaheim’s Groundwater Treatment Plants
Phase B and Groundwater Supply Wells Project.
The project involves the installation of ionexchange groundwater treatment systems at the five locations in the City of Anaheim. The
ion-exchange systems are intended to remove
perfluorooctanesulfonic acid (PFOS) and
perfluorooctanoic acid (PFOA) from groundwater.
Two new groundwater supply wells would be
installed at one location and additional wells would
be rehabilitated due to age. Psomas prepared a
mitigated negative declaration for this project and
completed additional technical studies to comply
with CEQA-Plus guidelines pursuant to the
Clean Water State Revolving Fund requirements.
To ensure continuous availability of water, the
treatment systems would operate up to 24 hours
per day; therefore, Psomas worked with the
City to design a suitable noise barrier to ensure
compliance with the local noise ordinance.
REFERENCE: Reza Afshar, PE, PMP
Senior Engineer | 714.701.3106
[email protected]
REFERENCE: Jonathan Sanks
Environmental Services and Safety Manager
714.765.4117 | [email protected]
YEAR COMPLETED: Current YEAR COMPLETED: 2021
City of Santa Ana 1.13
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 330 5/16/2023
WILLINGNESS TO COMPLY WITH AGREEMENT TERMS SECTION 1E
CITY OF SANTA ANA' S STANDARD AGREEMENT STATEMENT
Psomas has reviewed the City of Santa Ana’s Standard Agreement and concurs with all provisions as contained in the Agreement provided in the Appendix section of the RFP as Attachment 2.
REFERENCES SECTION 1F
City of El Monte
11333 Valley Boulevard
El Monte, CA 91731
Projects:
1 2
3 Water Main Replacement
On-Call Engineering Services
Lee Torres
City Engineer
626.580.2055 | [email protected]
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
Project:
Cameo Highlands Street
Reconstruction
Patricia Carpenter
Associate Civil Engineer | 949.644.3344
[email protected]
County of Riverside
4080 Lemon Street
Riverside, CA 92501
Project:
Center Street/Stephens Avenue
Resurfacing
Alfredo Martinez
Sr. Civil Engineer
951.955.0086 | [email protected]
1.14 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 331 5/16/2023
2 Scope of Ser vices
City of Santa Ana
On-Call Engineering Services | RFP No. 23-030 City Council 20 – 332 5/16/2023 2 SCOPE OF SERVICES/SCHEDULE SECTION
SCOPE OF SERVICES
The City intends to retain consultants on an on-call basis to perform professional services for a variety of engineering related projects. The projects may include water and sewer infrastructure design and rehabilitation improvements; storm drain improvements; sidewalks, bike paths, curb and gutter replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, and traffic signal modifications; landscaping and irrigation systems; park and recreational design; grant application writing; and other related projects as required. On occasion, environmental and planning support services may also be requested. The City may require consultant services for mapping and legal description preparation, construction management, and construction staking and inspection. Occasionally, the City may also require geotechnical, electrical, mechanical, and structural engineering services, as well as other specific infrastructure related services.
Psomas professionals will provide in-house services for civil and mechanical engineering, surveying, environmental, and construction management.
Psomas will retain subconsultants for all other scope of service tasks listed in the RFP.
ISI: Envision Sustainability Rating System
We commend the City’s continued efforts and commitment in regard to implementation of sustainable projects. As a founding member of the Institute for Sustainable Infrastructure (ISI) and key player in the development of ISI’s Envision rating system, Psomas has over 80 professionals credentialed as ENV SPs (Envision Sustainability Professionals). Maira Salcedo, PE, ENV S P, Psomas’ Project Manager for the Walnut Pump Station Upgrade, was responsible for submitting this project for an Envision rating and, ultimately, obtaining a bronze level award. Maira is also responsible for submitting the Well 29 Rehabilitation project for an Envision award.
We look forward to assisting the City in any future efforts to construct sustainable infrastructure projects and nominating them for potential Envision awards. While not all projects will be appropriate for an Envision rating, Psomas endeavors to incorporate sustainable elements in every infrastructure project we plan or design. In order to demonstrate our approach to responding to a task order request from the City of Santa Ana, we have provided the following sample scope of services and schedule for a sewer replacement project.
City of Santa Ana 2.1
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 333 5/16/2023
SCOPE OF SERVICES/SCHEDULE 2
Sample Scope of Services
SECTION
The tables below illustrate the typical detailed tasks and deliverables.
Preliminary Design
1 Attend kick-off meeting at City to discuss scope, schedule, and lines and methods of communication between Psomas team and City staff.
Verify pipe information from “as-builts,” confirmed by cleaning and CCTV.
Develop/confirm existing and build-out flow using tributary area, land use and flow factors. Model system to confirm flows and d/D for each reach. 2 3
Perform utility research by contacting all potential utility companies and conducting field walk.
4 5
6 7
Develop/confirm required pipe sizing using build-out flow and City capacity criteria.
Provide survey services as required.
Conduct up to two (2) 15-foot-deep borings.
Prepare draft PDR, meet with City staff to review comments, and finalize PDR.
Deliverables: Utility research correspondence and plans gathered to date, CCTV logs and video file, geotechnical report (all on digital media), draft and final PDR, meeting agenda and minutes.
50% Design
8 Based on preliminary alignment, perform up to five (5) potholes to verify existing utility depths.
9 Prepare 50% PS&E submittal.
Deliverables: Final utility research correspondence and plans and 50% PS&E submittal.
2.2 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 334 5/16/2023
SECTION 2 SCOPE OF SERVICES/SCHEDULE
Final Design
10 Coordinate work with City and impacted agencies prior to securing approval to proceed with final design.
Prepare 90% PS&E submittal including a project description and forms suitable for City staff’s use in preparing environmental documentation for the project.
11 12
13 Prepare 100% PS&E submittal based on comments from 90% submittal review and other requirements.
Prepare agenda, attend, and prepare minutes for monthly meetings with City staff during the design phase to review project issues and status reports and monitor schedule progress.
Deliverables: 90% PS&E submittal with return of 50% City redlines and comments; 100% PS&E submittal with return of 90% City redlines and comments; Final PS&E submittal (ready for printing/bidding) with 100% City redlines and comments, meeting agenda and minutes.
Bid/Award and Construction Support Services
Provide support services during bid/award phase to answer contractor questions and plan clarifications and prepare addenda for revisions, 14 if necessary. Assist City staff in bid analysis and preparation of award documents.
Provide engineering support services during construction to attend pre-construction meeting, respond to RFIs, review submittals, observe construction, make potential plan revisions to address unforeseen conditions, and prepare record drawings.
15 Deliverables: Addenda, if required, RFI responses, submittal review, record drawings. A sample project schedule is provided on the following page.
SCHEDULE
Psomas maintains excellent working relationships that have proven our track record for providing high quality work products in a timely and cost-effective manner. A hypothetical schedule may be found on the following page and details the typical work phases to be completed, the tasks to be accomplished, the deliverables to be provided, and the schedule/timeline to complete a project, based upon the requested Scope of Work detailed in Attachment 1 of the RFP.
City of Santa Ana 2.3
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 335 5/16/2023
SECTION # SECTION NAME
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City of Santa Ana 2.4
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 336 5/16/2023
4 Cer tifications
Attachment 3 -1: Non-Collusion Affidavit
Attachment 3-2: Non-Lobbying Certification
Attachment 3-3: Non-Discrimination Certification
City of Santa Ana
On-Call Engineering Services | RFP No. 23-030 City Council 20 – 337 5/16/2023 SECTION 4 CERTIFICATIONS
City of Santa Ana 4.1
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 338 5/16/2023
CERTIFICATIONS SECTION 4
Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.
Firm Psomas
Signed and Printed Name:
Title Vice President
Joseph L Boyle, PE
Date March 14, 2023
City of Santa Ana RFP
4.2 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 339 5/16/2023
# CERTIFICATIONS SECTION 4
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP
City of Santa Ana 4.3
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 340 5/16/2023
SECTION 4 CERTIFICATIONS #
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
Joseph L. Boyle, PE - Vice President
Psomas
March 14, 2023
City of Santa Ana RFP
4.4 City of Santa Ana
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 341 5/16/2023
EXHIBIT C
COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 20 – 342 5/16/2023
ON- CALL ENGINEERING
SERVI CES
City of Santa Ana
March 14, 2023
FEE PROPOSAL
RFP No. 23-030
Submitted electronically via PlanetBids
Submitted five hard copies to Sean Thomas at
City of Santa Ana, Public Works Agency; M-36 (per RFQ) M-26 (per PlanetBids) 20 Civic Center Plaza, Ross Annex, Santa Ana, CA 92701 City Council 20 – 343 5/16/2023 Balancing the Natural and Built Environment
March 14, 2023
Submitted electronically via PlanetBids
and provided as a hard copy
under separate cover
Sean Thomas, Project Manager
City of Santa Ana, Public Works Agency
20 Civic Center Plaza, M-36 (per RFQ) M-26 (per PlanetBids) Santa Ana, CA 92701
Subject: Fee Schedule for On-Call Civil Engineering Services, RFP No. 23-030 Dear Mr. Thomas:
Attached is Psomas' Fee Schedule for the On-Call Engineering Services contract (RFP No. 23-030).
Should you have any questions, please contact me by phone at 714.481.8060 or by email at [email protected].
Respectfully,
Joseph L. Boyle, PE
Vice President
Maira Salcedo, PE, ENV SP
Project Manager/Primary Contact
5 HUTTON CENTRE DRIVE
SUITE 300
SANTA ANA, CA 92707
TEL 714.751.7373
FAX 714.545.8883
WWW.PSOMAS.COM City Council 20 – 344 5/16/2023
SECTION 3 FEE PROPOSAL PSOMAS
PSOMAS
Rates are valid through June 30, 2024
Project Director/Principal-in-Charge................ $290 Cultural Resources Manager............................$175 Contract Manager/Senior Project Manager..... $275 Cultural Resources Technician.........................$105 Project Manager II ........................................... $250 Biological Resources Manager........................ $234 Project Manager I .............................................$215 Regulatory Permitting Manager....................... $220 Senior Project Engineer................................... $205 Senior Restoration Ecologist ............................$196 Project Engineer...............................................$190 Senior Biologist.................................................$163 Civil Engineering Designer III ...........................$150 Biologist............................................................$145 Civil Engineering Designer II ............................$140 Senior GIS Analyst ...........................................$167 Civil Engineering Designer I .............................$130 Technical Writer................................................$128 Design Engineer I.............................................$105 Planner .............................................................$170 Survey Senior Project Manager....................... $260 Senior Resident Engineer................................ $225 Survey Project Manager/Manager....................$210 Resident Engineer II ........................................ $205 Survey Senior Project Surveyor, PLS...............$195 Resident Engineer I..........................................$185 Project Surveyor, PLS.......................................$190 Senior Structures Representative.................... $225 Surveyor, PLS or LSIT......................................$180 Structures Representative II............................ $205 Survey Technician ............................................$155 Structures Representative I..............................$185 GIS Manager ................................................... $260 Senior Construction Manager.......................... $220 GIS Technician .................................................$100 Construction Manager II.................................. $200 Senior CAD Technician ....................................$165 Construction Manager I....................................$180 CAD Technician................................................$145 Senior Inspector .............................................. $200 Land Use Entitlement Manager....................... $275 Inspector...........................................................$185 Plan Reviewer...................................................$190 Scheduler .........................................................$170 Permit Tech I ....................................................$170 Office Engineer.................................................$160 Permit Tech II ...................................................$150 Labor Compliance ............................................$125 ADA Compliance/Access Specialist .................$190 Project Assistant/Administration.......................$125 Senior Environmental Project Manager........... $245 Engineering Assistant, Intern............................$110 Environmental Project Manager .......................$187 Administrative Support ...................................... $95 Environmental Analyst......................................$145 Standard computer and technology costs are incorporated into these hourly rates, as well as direct labor, overhead, fringe benefits and fee.
Rates include miscellaneous related costs: vehicle, cell phone, digital camera, and standard tools and equipment. All other direct expenses will be billed at cost. The above schedule is for straight time. Overtime for Construction Management/Inspection and Surveying services will be charged at 135 percent of the regular hourly rate. Sundays and holidays will be charged at 170 percent of the regular hourly rate.
City of Santa Ana b
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 345 5/16/2023
SECTION 3 FEE PROPOSAL PSOMAS
Minimum of four (4) hours will be charged per field crew deployment. Prevailing wage will be paid on all projects where field staff are providing services.
A shift which commences after 2:00pm or before 4:00am, during any 24-hour period, commencing at 12:01am is subject to a 12.5 percent differential.
Expert witness testimony is two times the normal rate. Per Diem is calculated at current State Department of Transportation rates (or other appropriate agency rates).
Reimbursables
Mileage at 65.5 cents per mile (or current IRS allowable rate) and parking expenses incurred by office employees are charged at cost. Prints, plots, messenger service, subsistence, air travel, and other direct expenses will be charged at cost. The services of outside consultants will be charged at cost.
Surveying Services
One-Person Survey Party ........................................ $300 Two-Person Survey Party......................................... $380 Three-Person Survey Party...................................... $450 Field Supervisor.........................................................$210 Hourly rates for fi eld survey parties include normal usage of fi eld equipment and are fully equipped rates.
Hourly Rates for fi eld services increase on October 1 of every year * and are subject to prevailing wages per California Department of Industrial Relations Determination LA-2020-1, and include normal usage of electronic distance measuring equipment and survey vehicle expenses. Per Diem is calculated at current State Department of Transportation rates (or other appropriate agency rate).
* Annual increase shall not exceed 3% unless affected by prevailing wages.
City of Santa Ana c
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 346 5/16/2023
SECTION 3 FEE PROPOSAL PSOMAS
SUBSTRUCTURE UTILITY DETECTION (SUE) AND CCTV
Office Services
Rates are Effective from January 1, 2023 – June 30, 2024 $100 — Project Assistant
$180 — Project Coordinator
$220 — Project Manager
$235 — Principal
Field Services
Rates are Effective from January 1, 2023 – June 30, 2024 $225 — One -person SUE Crew
$335 — Two-person SUE Crew
$335 — Two-person CCTV Crew
$225 — Field Supervisor
Hourly rates for SUE crews include normal usage of field equipment and are fully equipped rates.
Special Equipment and Other Costs
For survey office and field rates please consult the Survey and Geospatial Services Fee Schedule Standard computer and technology costs are incorporated into the hourly rates shown above.
The above schedule is for straight time. Overtime will be charged at 135 percent of the standard hourly rates. Sundays and holidays will be charged at 170 percent of the standard hourly rates.
Minimum of four (4) hours will be charged per SUE crew deployment.
City of Santa Ana d
On-Call Engineering Services | RFP No. 23-030
City Council 20 – 347 5/16/2023
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
ARDURRA GROUP, INC. FOR ON-CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between Ardurra Group, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it desired to retain a Consultant having special skill and knowledge in the field of:
Professional Engineering Services on an on-call basis for the City’s Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-030.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of fifteen (15) separate consultants selected to provide services on an on-call basis under RFP 23-030. The total compensation for services provided by all consultants selected under RFP 23-030 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.
EXHIBIT 7
City Council 20 – 348 5/16/2023
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not exceed 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to a one, two-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
City Council 20 – 349 5/16/2023
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. d. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
City Council 20 – 350 5/16/2023
(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
City Council 20 – 351 5/16/2023