Agenda packet — Santa Ana City Council, May 16, 2023 (part 8 of 15)

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
KIMLEY-HORN & ASSOCIATES, INC. FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between Kimley-Horn & Associates, Inc. Consultant
municipal corporation organized and existing under the Constitution and laws of the State of California

RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it desired to retain a Consultant having special skill and knowledge in the field of: landscape architectural services on an onB. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 22-097.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A , attached hereto and incorporated by reference
s Proposal - Exhibit B . 2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services Proposal, which is attached hereto and fully incorporated herein by this reference as Compensation - Exhibit C . Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 22-097. The total compensation for services provided by all consultants selected under RFP 22-097 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 3
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b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained with
increase by more than 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within City Council 21 – 61 5/16/2023

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6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii)
with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

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(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:

The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

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Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to r
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by City Council 21 – 64 5/16/2023

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reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like hall include all
nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 21 – 65 5/16/2023

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or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.

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b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
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With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M- )
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Kimley-Horn & Associates, Inc.
1100 W. Town & Country Road, Suite 700
Orange, CA 92868
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SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND KIMLEY-HORN & ASSOCIATES, INC. FOR ON-CALL

LANDSCAPE ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agenc
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EXHIBIT A

SCOPE OF SERVICES
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Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097

INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on-call landscape architectural services.

The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west, Santiago Creek to the north, I-55 freeway to the east and South Coast Metro area to the south. The city is approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of California, as Santa Ana’s current population is estimated to surpass 334,000. This populace, living within the city’s 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the densest city in Orange County and second densest in the State.

Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.

In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance, transitioned to the Public Works Agency.

The City of Santa Ana’s Public Works Agency (PWA) is now responsible for the planning, design, development and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1) nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo and multiple joint-use sites. The City’s mission through our park system is to make lives and communities better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for selfdirected and organized recreation, positive alternatives for youth, and activities that encourage social connections, human development, and lifelong learning.

In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.

In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.

The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on-call, to augment staff with delivery of projects potentially on all levels, ranging from site specific master planning, concept planning, feasibility studies, design, contract document development bid advertisement and construction support.

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City of Santa Ana RFP 22-097
Page A1-1

Design Expertise: In addition to having a solid understanding of parks and recreation projects, Consultant shall have experience and expertise in sustainable environmental design, low impact development, water wise landscaping and irrigation, current trends, maintenance needs.

Site Specific Master Planning & Concept Development: Consultant shall have ability to participate in site specific master planning exercises and concept development. Consultant shall prepare and deliver colored renderings, 3-D modeling or other visuals as required to communicate the project. Consultant shall provide final rendered concept plan upon final approval of the layout.

Community Outreach: If requested, Consultant shall, facilitate community engagement meetings to collect public input, create community engagement tools.

Meetings and Presentations: If requested, Consultant shall attend and/or facilitate meetings with City Staff, Neighborhood Associations, permitting agencies, Boards, Commissions, and/or City Council as required. Consultant shall prepare presentation materials for us in these meetings.

Feasibility Studies: Consultant shall have ability to conduct feasibility studies, analyses and/or preliminary documents for new renovation or alteration projects, to help City determine viability..

Utility Search and Coordination: Consultant access utility companies and city records and coordinate into design. Consultant shall coordinate with said agencies throughout the design process.

Site Surveying: Consultant shall provide all field survey and topographic work necessary to complete the design effort.

Maps and Mapping Services: Consultant shall ability to provide, if requested.

Contract Documents: Consultant shall have ability to prepare complete plans and specifications for project bid advertisement. City will provide electronic title block files and boiler plate specifications; consultant shall adapt and develop document to include City Council 21 – 72 5/16/2023
City of Santa Ana RFP 22-097
Page A1-2
bid items and definitions, include modifications to General and Special Provisions, and incorporate technical architectural specifications. Plans shall incorporate design criteria and requirements conforming to the City of Santa Ana (CSA) and other governmental agencies including, but not limited to the California Building Code, ADA, CSA Standard Plans. All plans, the title sheet of the specifications, calculations and reports must be signed and stamped by the consultant’s licensed professional landscape architect, architect or engineer.

Cost Estimating: consultant shall provide cost estimating services to provide “Opinion of Probable Cost”. Consultant shall contact contractors, manufacturers, or draw info from recently bid projects when preparing their estimates.

Permits: Consultant shall assist City in obtaining approvals and/or permits from applicable agencies as needed, including project submittal, responding to plan check comments, and meeting with Building Officials if required.

Environmental: If requested, Consultant shall provide environmental review for projects, State CEQA and/or Federal NEPA, as required.

Storm Water Best Management Practices: have knowledge and incorporate into design practice principles of storm water best management practices (BMP).

WQMP: Consultant shall be able to determine when WQMP is required for a project, have ability to prepare the document, and incorporate the findings in the overall design.

Quality Control: Consultant shall tightly control the quality of the work perform by in-house staff and/or sub-consultants. Incomplete or poor quality work will not be accepted. No additional compensation will be approved for changes required to deliver a tightly coordinated set of contract documents.

Bid Advertisement Support: Consultant shall assist during the bid advertisement period by responding to bidder questions, attending pre-bid job walks, assisting with addenda preparation, attending pre-construction meeting.

Construction Support: Consultant shall assist during construction period by attending pre-construction meeting, responding to Requests for Information (RFIs), attending regular site meetings as requested and final inspections, submittal review, change order review, troubleshooting and finding solutions to unforeseen site conditions.

As Built Plans: Upon completion of project, as-built plans may be submitted to the consultant to incorporate all changes made during the construction period.

TASK ORDER PROCESS:

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City of Santa Ana RFP 22-097
Page A1-3
The intent of this RFP is to have several consultants under contract to be available to provide services, on-call, if the City shall need them. In executing a Professional Services Agreement with the selected firm(s), the City does not guarantee any Task Orders will be initiated during the life of the contract.

All work performed under this contract will require a Request to Release Notice to Proceed (RRNTP) by the City. On a project-by-project basis, a proposal will be requested from all OnCall Consultants by the City’s Project Manager or Contractor Administrator. Proposals shall define the scope of services, include a work plan, schedule, and proposed fee, which shall be based on the specified rates of compensation in the contract. The Project Manager/Contract Administration will review all proposals and select one firm for the work based on fee, availability, area of experience, and fair distribution of assigned work to all Consultants.

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EXHIBIT B
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i
Table of Contents
...............................................................1 a. Cover Letter.................................................................................1 ...................................................2
..........................................................2 ................................................................5 ..................................................... 11 ................................................................................15 ...................................................................................16 ....................................................................................17 ...........................................................................24 City Council 21 – 77 5/16/2023
ii
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1 Suite 700

1. STATEMENT OF QUALIFICATIONS
a. Cover Letter
Re: Proposal for On-Call Landscape Architectural Services Services (RFP No. 22-097) Kimley-Horn
Excellent Local Experience and Knowledge.

Expertise in Parks and Master Planning.

Multidisciplinary Resources.

Availability, Responsiveness, and Commitment to Serve You.

Michael Ledbetter, PLA,
ASLA . KIMLEY-HORN AND ASSOCIATES, INC.
*Darren Adrian has the authority to bind Kimley-Horn and legally execute agreements and amendments on beha
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2 b. Contract Agreement Statement
c. Firm and Team Experience
Michael Ledbetter
•
•
•
•
•
•
•
•
•
•
•
•
•
•
• On-Call Engineering Services Experience
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3 Michael Ledbetter, PLA,
ASLA
Matt Durham, PLA, ASLA
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4 Subconsultants
On Point Land Surveying
PBS Engineers
Util-Locate
SALEM Engineering Group
HL Construction Management
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5 d. Understanding of Need
• Site Analysis
• Opportunities and Constraints
• Development and Presentation
• Production
• Coordination Meetings
• Presentations and Related Graphic Materials
• City Code Compliance and Review
• Hardscape, Irrigation, and Planting PS&E
• Bidding Support Services
• Construction Support
DESIGN PHASE.

SCHEDULE.

COST.

PROBLEM RESOLUTION. •
•
•
•
•
•
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6 MEETING EXPEDITED DEADLINES.

MANAGING RESOURCES.

Overview of Relevant Service Areas
Landscape Architecture
Urban Forestry
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7 Parks & Recreation Projects
Design Expertise
Master Planning and Concept Development
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Community Outreach
Utility Search and Coordination
Surveying and Mapping Services
Contract Documents and Permits
Cost Estimating
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Quality Control/Quality Assurance (QC/QA)
• Structure:
• Procedures:
• Interdisciplinary Reviews:
• Quality Assurance Audit:
• Deliverables and Document Control:
• Corrective Action Measures:

Environmental Review

KIMLEY-HORN

QUALITY CONTROL IS
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10 Storm Water Best Management Practices
Water Quality Management Plan (WQMP)
Bid Advertisement Support
Construction Support
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11 e. Relevant Project Experience
City of National City, On-Call for Capital Improvement Program, National City, CA
Paradise Creek Educational Park
Kimball Park
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12 El Toyon Park
Client Contact Information Consultant Project Manager
Year Completed
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13 City of Moreno Valley, Landscape Architecture On-Call, Moreno Valley, CA Bark Park
Client Contact Information Consultant Project Manager
Year Completed
2021
City of El Centro, On-Call for Engineering (and Other) Services, El Centro, CA Plank Park
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14 Aquatic Center
Client Contact Information
760.337.4555
Consultant Project Manager
Year Completed
City of Santa Ana, 17th Street Triangle Park, Santa Ana, CA Client Contact Information
714.647.5665
Consultant Project Manager
Year Completed
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15 f. References
City of Santa Ana, 17th Street Triangle Park, Santa Ana, CA 714.647.5665
City of Moreno Valley Parks and Community Services, Bark Park, Moreno Valley, CA
City of National City, On-Call for Capital Improvement Program, National City, CA
City of Chula Vista Development Services Department, Millenia Park, Chula Vista, CA
City of Lancaster Avenue J/SR 14 (SR 138) Interchange PSR-PDS, PA&ED and PS&E, Lancaster, CA
661.723.6227
City of El Centro, On-Call for Engineering (and Other) Services, El Centro, CA 760.337.4555
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16 2. FEE PROPOSAL
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17 3. CERTIFICATIONS
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21 Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm
Signed and Printed Name:

Title
Date
Kimley-Horn and Associates, Inc.

Darren J. Adrian, P.E.

Senior Vice President
March 15, 2023
City Council 21 – 99 5/16/2023
22 Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City Council 21 – 100 5/16/2023
23 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

Darren J. Adrian, P.E., Sr. Vice President
Kimley-Horn and Associates, Inc.

March 15, 2023
City Council 21 – 101 5/16/2023

EXHIBIT C

COMPENSATION
Fee Proposal including hourly rates if applicable
City Council 21 – 102 5/16/2023
kimley-horn.com 1100 W Town & Country Road, Suite 700, Orange, CA 92868 714-939-1030 BR00PUSTD.A.6302024
Kimley-Horn and Associates, Inc. ____________________________________ Hourly Labor Rate Schedule Classification Rate
Analyst I $120 - $160
Analyst II $160 - $195
Professional $195 - $235
Senior Professional I $235 - $310
Senior Professional II $310 - $395
Senior Technical Support $155 - $285
Technical Support $95 - $155
Support Staff $85 - $135
Effective through June 30, 2024
Subject to annual adjustment thereafter
External Reimbursable Expenses will be charged at 10% mark-up, or per the Contract Sub-Consultants will be billed per the Contract
City Council 21 – 103 5/16/2023

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CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
MIG, INC. FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between MIG, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 22-097.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 22-097. The total compensation for services provided by all consultants selected under RFP 22-097 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below. b. Payment by City shall be made within forty-five (45) days following receipt of proper EXHIBIT 4
City Council 21 – 104 5/16/2023

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invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not increase by more than 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

City Council 21 – 105 5/16/2023

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6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

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General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

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• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Page 6 of 10 ends

reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 21 – 109 5/16/2023

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or indirect, which would conflict in any manner with performance of services specified under this Agreement.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

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b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 21 – 111 5/16/2023

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With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Steve Lang
Principal in Charge
MIG, Inc.
109 W. Union Ave.

Fullerton, CA 92832
City Council 21 – 112 5/16/2023

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SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND MIG, INC. FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agency

STEVE LANG
Principal in Charge
City Council 21 – 113 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 21 – 114 5/16/2023
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097

INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on-call landscape architectural services.

Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.

In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance, transitioned to the Public Works Agency.

In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.

In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.

City Council 21 – 115 5/16/2023
City of Santa Ana RFP 22-097
Page A1-1

SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an “on-call or asneeded” basis for various project assigned by the City during the term of the agreement. The Consultant shall have demonstrated expertise and experience in the areas of parks and recreation or other municipal projects, in areas that include but are not limited to planning new parks, site specific master planning of existing parks, sports fields & sports courts renovations, skate parks, dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban forestry, landscape renovations, irrigation renovations, interpretive signage:
• Design Expertise: In addition to having a solid understanding of parks and recreation projects, Consultant shall have experience and expertise in sustainable environmental design, low impact development, water wise landscaping and irrigation, current trends, maintenance needs.
• Site Specific Master Planning & Concept Development: Consultant shall have ability to participate in site specific master planning exercises and concept development. Consultant shall prepare and deliver colored renderings, 3-D modeling or other visuals as required to communicate the project. Consultant shall provide final rendered concept plan upon final approval of the layout. • Community Outreach: If requested, Consultant shall, facilitate community engagement meetings to collect public input, create community engagement tools. • Meetings and Presentations: If requested, Consultant shall attend and/or facilitate meetings with City Staff, Neighborhood Associations, permitting agencies, Boards, Commissions, and/or City Council as required. Consultant shall prepare presentation materials for us in these meetings.
• Feasibility Studies: Consultant shall have ability to conduct feasibility studies, analyses and/or preliminary documents for new renovation or alteration projects, to help City determine viability..
• Utility Search and Coordination: Consultant access utility companies and city records and coordinate into design. Consultant shall coordinate with said agencies throughout the design process.
• Site Surveying: Consultant shall provide all field survey and topographic work necessary to complete the design effort.
• Maps and Mapping Services: Consultant shall ability to provide, if requested. • Contract Documents: Consultant shall have ability to prepare complete plans and specifications for project bid advertisement. City will provide electronic title block files and boiler plate specifications; consultant shall adapt and develop document to include City Council 21 – 116 5/16/2023
City of Santa Ana RFP 22-097
Page A1-2
bid items and definitions, include modifications to General and Special Provisions, and incorporate technical architectural specifications. Plans shall incorporate design criteria and requirements conforming to the City of Santa Ana (CSA) and other governmental agencies including, but not limited to the California Building Code, ADA, CSA Standard Plans. All plans, the title sheet of the specifications, calculations and reports must be signed and stamped by the consultant’s licensed professional landscape architect, architect or engineer.
• Cost Estimating: consultant shall provide cost estimating services to provide “Opinion of Probable Cost”. Consultant shall contact contractors, manufacturers, or draw info from recently bid projects when preparing their estimates. • Permits: Consultant shall assist City in obtaining approvals and/or permits from applicable agencies as needed, including project submittal, responding to plan check comments, and meeting with Building Officials if required. • Environmental: If requested, Consultant shall provide environmental review for projects, State CEQA and/or Federal NEPA, as required.
• Storm Water Best Management Practices: have knowledge and incorporate into design practice principles of storm water best management practices (BMP). • WQMP: Consultant shall be able to determine when WQMP is required for a project, have ability to prepare the document, and incorporate the findings in the overall design. • Quality Control: Consultant shall tightly control the quality of the work perform by in-house staff and/or sub-consultants. Incomplete or poor quality work will not be accepted. No additional compensation will be approved for changes required to deliver a tightly coordinated set of contract documents.
• Bid Advertisement Support: Consultant shall assist during the bid advertisement period by responding to bidder questions, attending pre-bid job walks, assisting with addenda preparation, attending pre-construction meeting. • Construction Support: Consultant shall assist during construction period by attending pre-construction meeting, responding to Requests for Information (RFIs), attending regular site meetings as requested and final inspections, submittal review, change order review, troubleshooting and finding solutions to unforeseen site conditions. • As Built Plans: Upon completion of project, as-built plans may be submitted to the consultant to incorporate all changes made during the construction period.

TASK ORDER PROCESS:

City Council 21 – 117 5/16/2023
City of Santa Ana RFP 22-097
Page A1-3
The intent of this RFP is to have several consultants under contract to be available to provide services, on-call, if the City shall need them. In executing a Professional Services Agreement with the selected firm(s), the City does not guarantee any Task Orders will be initiated during the life of the contract.

City Council 21 – 118 5/16/2023

EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 21 – 119 5/16/2023
Proposal | Date
On-Call Landscape
Architectural Services

CITY OF SANTA ANA
109 W. Union Avenue | Fullerton, CA 92832
(714) 871-3638 | www.migcom.com
In association with:

BKF Engineers | LRA Engineers
RFP #22-097 | March 15, 2023
City Council 21 – 120 5/16/2023

PLANNING / DESIGN / COMMUNICATIONS / MANAGEMENT / TECHNOLOGY / SCIENCE 109 W. Union Avenue
Fullerton, CA 92832
(714) 871-3638
www.migcom.com

CALIFORNIA

BERKELEY, FULLERTON,

LOS ANGELES, PASADENA,

RIVERSIDE, SACRAMENTO,

SAN DIEGO, SAN JOSE,

AND SONOMA

COLORADO
DENVER

NEW YORK

BROOKLYN
OREGON

PORTLAND
TEXAS

SAN ANTONIO

WASHINGTON

SEATTLE
March 15, 2023
Suzi Furjanic, Project Manager
City of Santa Ana
20 Civic Center Plaza, M-22
Santa Ana, CA 92701
RE: RFP #22-097 for the City of Santa Ana On-Call Landscape Architectural Services Dear Suzi Furjanic and Selection Committee Members:

The MIG Team is ideally suited for this on-call landscape architectural services engagement. With over 250 professionals firmwide in 14 offices, we bring proven, in-depth experience in park planning and design, urban and landscape design, dynamic in-house graphic design, and communication capabilities to Santa Ana. Our passion is to create park and public spaces that capture the community’s spirit and have a special resonance by connecting people to people and people to place. Our 41 years in business and over $1 billion worth of public improvement design projects in the ground, will be assets to the City. Our Fullerton office, which is 12 miles from City Hall, will promote convenient and prompt access during the design and construction process, and we will consider ourselves an extension of your staff.

MIG is very familiar with your parks system and enhancement goals, having assisted in the development of your first Parks Master Plan, adopted in 2022. We are currently working with Santa Ana on another first—your premiere Dog Park in Centennial Park. In addition to extensive dog park improvements, the project involves relocating the police training and City nursery facilities and connecting to the regional bike trail along the Santa Ana River. We are excited about the opportunity to further enhance your parks, public properties, and increasingly important urban forest. The greater City landscape contributes to community health and quality of life through reduced heat island effect, carbon sequestration, and improved air and water quality, along with abundant recreational opportunities for families.

As a principal with the firm since 1991, I will be the contact regarding this proposal throughout the evaluation period. I am authorized to represent the firm with contractual responsibility and bind the firm to the terms of the agreement. I can be reached at (714) 871-3638 x 4040, (714) 600-0817 cell or [email protected]. MIG, as prime consultant, will be responsible for all work as defined in the RFP, including subconsultants. This proposal is valid for ninety (90) days. We have carefully reviewed the City’s sample contract. We have no exceptions and accept the terms as stated.

We welcome the opportunity to discuss our qualifications and firmwide team expertise with you in further detail. Should you have any questions about our proposal, please do not hesitate to contact me. Thank you for the opportunity to be considered for your landscape architectural service needs. We look forward to enhancing your park system, your City-scape, and building upon our successful working relationship with Santa Ana.

Sincerely,
Steve Lang, PLA, ASLA
Prinicpal-in-Charge / Landscape Architect: CA #1771, NV #461 City Council 21 – 121 5/16/2023

TABLE OF CONTENTS

1. Firm and Team Experience 1

2. Project Understanding and Scope of Services 8

3. Relevant Project Experience 13

4. References 14

5. Appendix: Team Resumes and Required Forms 16
City Council 21 – 122 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 1 About MIG, Inc.

MIG, Inc., improves, adapts, and creates
organizations, environments, and tools for human
development. We are a community of designers,
planners, engineers, scientists, and storytellers
who engage people in creative problem-solving
and collective action. We believe that the physical
and social environment around us have a profound
impact on our lives, and this belief shapes the
principles that guide our work:
» Communities can plan their own futures;
» The world needs an ecological perspective;
» Great projects work for everyone;
» Elegant design inspires new thinking;
» Every project presents an opportunity to advance
racial and social equity; and
» All work must be context driven.

MIG is at the forefront of innovation. We are
leading local, regional, and national planning
and design initiatives to ensure accessibility and
equity; engage, educate, and empower people
through participatory processes; facilitate strategy
development for social change; create playful
and inclusive communities; reimagine streets
and repurpose infrastructure; revitalize cities and
restore ecosystems; and promote environmental
stewardship by recognizing that the health of the
natural and built world is mutually dependent.

For over four decades, MIG has worked with
public, private, and nonprofit agencies and their
constituents worldwide to craft outdoor spaces
where people walk, drive, gather, play, explore,
work, learn, and live. Our landscape architecture
practice integrates natural and built environments
to connect people to place, nature, and each other.

Existing site features, topography, and history
inform our designs as we work with clients and
communities to develop a specific program of
functions and uses—creating a powerful sense
of place that not only pleases the eye, but also
protects ecological and cultural resources and
enhances community livability.

1. Firm and Team Experience
We offer Santa Ana a full range of services including
site assessment, programming, concept and
schematic design, feasibility analysis, irrigation and
planting design, construction documentation and
administration, and site maintenance manuals. Our
approach is: cross-generational and universal—
allowing all ages and abilities to share in the
experience; integrated—considering all aspects of
a project from vision to construction and ongoing
maintenance; collaborative—partnering with clients
and communities to foster ownership and advocacy;
and creative—striving for innovation in design,
programming, and implementation.

City Council 21 – 123 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 2 Areas of Expertise
» Landscape Architecture and Design
Neighborhood Parks
Community/Regional Parks
Sports Parks
Streetscapes and Trails
Public and Civic Facilities
Natural Areas and Greenways
» Green Infrastructure and Civil Engineering
» Irrigation Design/Water Auditing/Water Ordinances
» Universal Design and Accessibility
» Playground Safety Inspection
» Park and Recreation Planning
» Urban Planning and Design
» Cost Estimating
» Construction Documentation and Administration
» Plan Check Review
» On-Site Construction Review/Inspection
» Community Outreach and Involvement
» Environmental Services
» Graphic Design and Communications
Landscape Architecture
With a core competency in landscape architecture,
MIG provides services from concept design,
feasibility studies and master plans to construction
documentation and administration. We have broad
experience in the design of sustainable outdoor
environments for people of all abilities; contribute
to community livability; and enable residents to lead
healthy, active lifestyles.

Parks and Civic Spaces
Successful parks and public realm spaces must
be deliberately programmed, well-maintained,
and activated. We have helped lead the visioning,
programming, and design for key public spaces all
over the country and have been responsible for
some of today's most high-performance urban and
neighborhood environments. By approaching park
planning from a programming standpoint, we have
helped clients reach a tipping point in creating
lively, connected, and attractive communities.

Our parks and civic spaces anchor positive,
healthy activity that brings life to surrounding
neighborhoods and districts.

Active Recreation, Athletic Facilities, and
Sports Parks
MIG specializes in the management, planning, and
design of active recreation, athletic, and sports
park complexes and facilities for communities
nationwide. MIG designs parks to become a
central element in communities, creating a
sense of place, fostering community identity,
and bringing families and people of all ages and
abilities together in a dynamic environment.

Building on classic sports parks, MIG seamlessly
integrates diverse elements, such as trails,
picnic areas, plazas, and play areas in order to
create multi-dimensional places with a range of
experiences for the community.

City Council 21 – 124 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 3 Design for Children and Youth
MIG has researched and documented how
appropriate design and programming can
support the developmental and educational
needs of children and youth. We find the greatest
satisfaction in creating places where young people
exercise their minds and their bodies in countless
adventures. The environments we have created
serve as educational resources, providing play
and learning opportunities through direct contact
with the natural world. In addition, our certified
playground safety inspectors have the most
comprehensive and up-to-date knowledge on
safety issues, including hazard identification and
risk management.

Placemaking
Simply put, thriving places perform. Thriving places
are a mix of the organic, the created, and the
energy that comes from being used. Ultimately,
success is measured by the ability to encourage
healthy social activity, which is basic to all other
outcomes, including economic growth.

MIG’s design approach evolves out of an interaction
with the place. Our designs tell stories that are
unique and specific to site context. We utilize
the idea of placemaking, which is more than an
assemblage of buildings, plantings, and public
spaces. Placemaking is intentional and encourages
both social interaction and community identity to
create meaningful spaces. It develops places where
individuals feel like integral participants in their
surroundings.

Historic and Cultural Landscapes
MIG has specific resource area expertise in cultural
landscape preservation planning and design for
a variety of landscape types, including historic
designed landscapes, historic sites, and vernacular
landscapes. Our work is guided by the principle
that landscape preservation requires managing,
rather than halting, change. Project types include
Cultural Landscape Reports, Master Plans, Cultural
Landscape Inventories, and National Historic
Preservation Act/National Environmental Protection
Act Section 106 Compliance.

Santa Ana became incorporated as a city in 1886,
and may have historic and cultural landscapes that
require special consideration.

Universal Design and Accessibility
As a nationally-recognized leader in universal
design, MIG incorporates accessibility and universal
design concepts into every project. From concept
design through construction supervision, MIG
has experience in the planning and design of
environments that integrate people with and
without disabilities. We are experts in the most
current regulations, including ADA Standards for
Accessible Design, Federal PROWAG, CA-MUTCD,
and California Title 24 requirements. We have
conducted access assessments and program
evaluations, as well as created communication
programs and ADA Self-Evaluation and Transition
Plans for public agencies nationwide, including
cities, universities, schools, recreation agencies,
and other public environments.

City Council 21 – 125 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 4 Streetscape and re:Streets
Streets should be dynamic, temporal urban spaces,
designed and managed to respond to the changing
needs of the community. We are innovators in
re-envisioning streets and corridors as places for
people, not just cars, with complete streets and
accessible and universal design. Our strategic
approach, rooted in a thorough understanding
of the social, economic, and cultural context of
environments, results in built projects, enhanced
places, and tangible revitalization.

MIG's "re:Streets" is a multidisciplinary collaboration focused on the planning, design, and construction
of streets as a method for improving our built
environment. It pushes beyond the current
standards to explore the future of streets and
what America’s roadways would be like if they
were designed for living instead of just driving.

Funded by the National Endowment for the Arts
and organized and facilitated by MIG, re:Streets
brought together a multidisciplinary group of
over 100 professionals from both the public and
private sectors to re-envision the American street.

Working groups developed design solutions for
topics, including mobility and access, events and
programming, social gathering, play and recreation,
wayfinding, green infrastructure, urban agriculture,
commerce, and image and identity. The re:Streets
Manual is available as a free digital guide and was
distributed to many federal and state transportation
agencies, as well as city planning, public works, and
public health agencies throughout the country.

Graphics/Visual Simulation
It is our mission to empower people to make
informed decisions about their communities by
providing accurate and easy-to-comprehend
graphics. We use 3D simulations, models, and
renderings to tell a story, knitting together pixels
and polygons built from real world data. These
graphics assist the planning and design process,
allowing us to explore, design, and envision a
community alongside its stakeholders and decisionmakers. We frequently utilize 3D modeling and other graphics to explore the opportunities and
implications of real-world design considerations,
such as the “height net,” maximum build-out
potential, or fire truck and emergency service
access.

Irrigation Design
MIG encourages and promotes water conservation
and water supply protection through innovative
irrigation design. Our experience includes
plan checking, irrigation design standards, and
post-construction water efficiency audits. We can
also provide special services, such as sub-surface
drip irrigation, central control system planning, and
reclaimed water.

City Council 21 – 126 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 5 Sustainable Techniques
MIG’s design and planning practice is built on a
foundation of creating sustainable projects that
comprehensively integrates all aspects of lowimpact development, from building public realm and open space design to creative methods of
harnessing energy, promoting healthy living, and
educating the community. The resulting projects
achieve, or exceed, the objectives of Senate Bill 375
and Assembly Bill 32. Our approach to integrating
sustainability is exemplified in the following ways.

Regenerative Landscapes
A healthy landscape takes less to maintain and
sustain. MIG implements strategies that nurture
the soil, allowing the biology in the soil to function
properly, which in turn sequesters carbon and
reduces carbon emissions, minimizes landfill waste
and water use, and increases biodiversity and
habitat, as well as maximizes the overall health
of the landscape. We approach each project
individually, assessing site conditions and project
goals, and subsequently, crafting solutions that
maximize health and ecology while minimizing
maintenance and other costs.

Flexible Open Spaces
MIG’s designs ensure that each and every piece of
open space, whether in streets or parks, has more
than one use and is flexible in meeting evolving
needs depending on the time of the day or day
of the week. We collaborate with our clients to
explore multi-dimensional opportunities, such as
using parking lanes in streets for outdoor dining
or parking lots as farmers, markets, MIG programs
dynamic open spaces for a variety of uses.

Water Conservation
In the design of parks, open spaces, and streets,
MIG integrates best water conservation and water
reuse practices, including drought-tolerant planting
palettes, grey water systems, and other waterefficient tactics. Water conservation begins with the design by limiting the amount of water required
while providing high distribution uniformity. Tools
include ET-based controllers, moisture sensing,
point source irrigation, and irrigation audits.

Green Infrastructure
MIG encourages designing open space and built
environments that get "off the grid" in terms of
managing on site water and energy needs and
minimizing impacts on infrastructure. Successful
techniques used within the public and private
sectors include: capturing and reusing rainwater;
treating sewage on site; and capturing and
harnessing power from sun, wind, and kinetic
energy.

City Council 21 – 127 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 6 Our Subconsultants
LRA Engineers
LRA Engineers (LRA) provides electrical
engineering and design services, including
analysis and cost estimates, field investigations,
energy compliance calculations, and preparation
of specifications, reports, and construction
documents.

BKF Engineers
Since 1915, BKF Engineers (BKF) have provided
engineering, surveying, and planning expertise to
a variety of projects, with success evident in legacy
projects throughout the West Coast.

Team Introduction
Project Management
Principal-in-Charge Steve Lang, PLA, ASLA, draws
on wisdom from more than 40 years of landscape
architecture experience. He will oversee the
project and represent the firm in contractual
scoping with the City as well as subconsultants.

He will participate as necessary in meetings and
presentations and provide quality assurance and
quality control reviews.

Project Manager Oscar Johnson, PLA, will be
the day-to-day contact with City representatives
and the project team. Oscar will coordinate site
assessment and design through construction
documents and construction administration. His
communication and organizational skills, coupled
with 22 years as a project manager, will provide
steady, robust management.

Technical Support
» Holly de la Torre, LEED AP, CPSI, Certified
Playground Safety Inspector (MIG)
» Melissa Butler, PLA, Landscape Architect (MIG)
» Dino Viale, Irrigation Designer (MIG)
» Bob Prasse, Environmental Planner (MIG)
» Aaron Ishaeik, Creative Director (MIG)
» Donna Yeung-Gutierrez, Project Associate (MIG)
» Bruce Kirby, PE, Civil Engineer (BKF)
» Cirilo Regalado, PE, Electrical Engineer (LRA)
City Council 21 – 128 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 7 Organizational Chart

LANDSCAPE

ARCHITECTURE
Steve Lang
Oscar Johnson
Holly de la Torre
Melissa Butler
Donna Yeung-Gutierrez
CIVIL

ENGINEERING
Bruce Kirby

IRRIGATION DESIGN

ELECTRICAL

ENGINEERING

ENVIRONMENTAL

PLANNING
Dino Viale
Cirilo Regalado
Steve Lang, Principal-in-Charge
Oscar Johnson, Project Manager

PROJECT MANAGEMENT
Bob Prasse
Estimated Staff Percentages of Time
Available for this Project
Steve Lang 20%
Oscar Johnson 30%
Holly de la Torre 30%
Melissa Butler 20%
Dino Viale 25%
Bob Prasse 20%
Aaron Ishaeik 15%
Donna Yeung-Gutierrez 30%
Bruce Kirby 20%
Cirilo Regalado 15%

SIGNAGE

AND WAYFINDING
Aaron Ishaeik
FIRM DESIGNATION:

MIG
BKF
LRA
City Council 21 – 129 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 8

2. Project Understanding and Scope of Services
Project Understanding
MIG understands and appreciates the value
that parks and the city-wide public landscape
contribute to the identity and quality of life of
the Santa Ana community. We are excited about
the opportunity to help shape your community
parks and landscapes as we transition to more
water-conserving measures, resource-conscious
maintenance, and greater concern for ongoing
costs. As indicated in the RFP, we understand the
potential range of landscape architectural projects
you envision. We have designed and developed a
broad spectrum of parks and recreation facilities,
streetscapes, medians, trails, dog parks, and public
rights-of-way improvements. The MIG Team takes
pride in finding successful, realistic solutions for
our clients, involving ongoing park and streetscape
maintenance, horticultural development, soil and
water management, and irrigation issues. We
knowledge and expertise with Santa Ana.

Landscape architectural services will require
thorough knowledge of current mandates that will
affect design. Accessibility requirements will rely
on thoughtful circulation and full universal access
to public facilities throughout your park system
and street sidewalks. We understand the water
conservation requirements enacted by AB325,
B1881 and Santa Ana’s Water Efficient Landscape
Ordinance that now govern landscape irrigation use.

These water conservation concerns and mandated
irrigation restrictions have prompted: limitations
on turf use, requirements for smart weather-based
irrigation controllers, and more efficient sprinklers
and drip systems. Implementation of on-site green
infrastructure to capture and store storm water
runoff for percolation and groundwater recharge
is becoming the norm. Resource conservation in
terms of energy efficiency, waste recycling, and
long-term maintenance demands are key design
criteria, which we will consider in our design
process.

MIG will design your proposed park and landscape
improvements with Santa Ana’s high-quality
standards and goals for safety, connectivity,
opportunities for intergenerational activities,
healthy exercise, and positive community
interaction. We will work closely with City
maintenance staff to garner their knowledge and
recommendations to efficiently manage facilities
and ongoing costs.

We are particularly familiar with the special
requirements of municipal projects. Our team
understands the importance of complete and
thorough bid documents to ensure quality
construction from the “low responsible bid”
contractors. Our design and construction
documents will reflect this attention to detail and
the quality of materials and equipment selected.

We will request from City staff any standard
equipment preferences that we should consider.

MIG understands the relationship between City
departments and the approval process. Our project
team understands the City’s submittal process,
multi-agency review schedules, and desire to
address plan check comments in a timely manner.

We realize the value of proactively moving the
project forward to ensure reviewers’ continuity and
to maintain project momentum.

The MIG Team is very familiar with construction
administration procedures and the importance of
construction support services. We are well trained
in construction administration services and tasks,
and coordination with consultants, City staff, and
contractors. An important aspect of our role will be
to ensure that project implementation proceeds
according to the design intent of the construction
documents.

City Council 21 – 130 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 9 Anticipated Approach/Typical Work Plan
The specific scope of work will be determined
based on the particular requirements of each
project. The following tasks describe the overall
approach MIG will take on your landscape
architectural design projects.

PHASE 1: CONCEPTUAL DESIGN DOCUMENTS
Task 1.1: Project Initiation/Project Definition
The MIG Team will schedule and conduct a project
initiation meeting with the City project manager and
staff to review the project assignment and MIG’s
specific proposal in response to the
City’s project assignment. MIG will seek information
from the City on any current data, survey maps,
boundary surveys, reports, analysis or drawings
associated with the subject project. We will review
work to be completed, staff goals and objectives,
possible amendments to the project assignment,
any alternatives to be considered, budgets and
any subsequent refinements to the project design
program. All parties must agree on the project
proposal, scope of services, project schedule,
milestones, and meeting calendar.

Task 1.2: Data Collection
MIG will collect available data from the City on all
key aspects of the proposed project. Depending
on the project type and required tasks, this may
include infrastructure/utility drawings, topographic
survey, record as-builts, locations of easements,
geologic data and geotechnical reports, and other
information relevant to existing conditions, reports,
previous analyses, and management and operation
records.

MIG’s designated project manager, Oscar Johnson
will continually check on progress through regular
emails and project team meetings.

The MIG Team will obtain all design standards,
codes, and ordinances to assure that the project is
in compliance with the latest City standards.

The MIG Team will prepare boundary and
topographic surveys as necessary, as well as
geotechnical investigations for pavement and
footing design recommendations.

Task 1.3: Site Reconnaissance
The MIG Team will conduct a site reconnaissance to
review site constraints and opportunities, grading
boundaries, adjacent uses, surrounding conditions,
and area context. Existing site conditions, including
field opportunities and constraints, will be
considered when preparing conceptual/preliminary
site design.

Phase 1 Deliverables: Project Schedule,
Topographic Plan, Geoptechnical Report,
Constraints and Opportunities Memorandum
PHASE 2: SCHEMATIC DESIGN DOCUMENTS

AND SERVICES
Task 2.1: Existing Condition Assessment,
Conceptual and Schematic Design, and
Preliminary Reports
Based on input from City staff as well as data
collection, research, and analysis, the MIG Team
will develop assessments of existing conditions,
conceptual design plans, and preliminary design
reports to present to the City staff for review and
input for further refinement.

City Council 21 – 131 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 10 Depending on the nature and scope of the project,
tasks may involve exploring functional and visual
relationships of desired improvements by looking
at such components as: facility program, uses,
circulation, views/vistas, pedestrian access,
vehicular access, existing land forms, existing
improvements to remain, edge treatments,
topography, landscape materials, irrigation
systems, security, preferred equipment, perimeter
improvements, and ADA compliance.

Further, MIG will facilitate needs assessment
interviews and meetings if required to garner the
desires and concerns of the community.

Color rendered conceptual and preliminary
drawings, colored perspective sketches, and design
exhibits will be prepared and submitted in the City’s
plan format. All drawings will conform to the City’s
design standards.

Task 2.2: Cost Estimates/Fiscal Analysis
Depending on the project type and scope, the MIG
Team will prepare either preliminary opinions of
probable construction costs or initial fiscal analyses
based on the conceptual plans or preliminary report
findings for City staff review and input.

Task 2.3: Submittal and Review by City Staff
MIG will submit the existing condition assessment,
design report, conceptual drawings and design
exhibits as well as the preliminary opinion of
probable construction costs to City staff for review
and input.

Task 2.4: Public Input as Directed by the City Staff
Based on the project assignment and the
sensitivity of the proposed project, the design
team will facilitate a public input meeting or public
workshop to gain input, review the conceptual or
preliminary work, and seek consensus. MIG will
prepare PowerPoint presentations, presentation
boards, material boards, and meeting minutes for
community and stakeholder meetings.

Task 2.5: Final Plan/Report and Cost Estimate
The MIG Team will prepare a final design report,
analysis, or conceptual plans that reflect staff
review comments. We will update the cost
estimate or financial analysis to reflect the project
refinements. The final preliminary plans, design
exhibits and/or report will be submitted to City staff
for final review and input.

Task 2.6: Submittal to City Staff
MIG will submit an electronic data file of the final
design report and/or conceptual drawings and
design exhibits as well as the preliminary opinion of
probable construction costs to the City.

Phase 2 Deliverables: Conceptual Plans,
Preliminary Cost Estimates, Design Exhibits,
Preferred Conceptual Plan for Approval, Electronic
Data File, Summary Report
PHASE 3: DESIGN DEVELOPMENT DOCUMENTS

AND SERVICES
Task 3.1: Design Development
Once the City staff have approved the final
preliminary plans and preliminary opinions of
probable construction costs, the MIG Team
will develop design development documents
to include color renderings, sketches, and all
required drawings and outline specifications.

MIG will meet with City staff to review design
development documents, design features and
technology, with respect to resource management,
water conservation, energy conservation and
the efficiency of maintenance and operation of
the proposed facility. Any changes in design will
be reflected in an updated opinion of probable
costs. Upon approval of the design development
documents by City staff, MIG will proceed with
preparation of construction documents (drawings
and specifications).

Phase 3 Deliverables: Refined Design
Development Plans, Outline Specifications,
Cost Estimates, Electronic File
City Council 21 – 132 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 11 PHASE 4: CONSTRUCTION DOCUMENTS
Task 4.1: Construction Documents
The base sheets will identify all existing physical
and topographic conditions as well as all existing
proposed improvements. Using the design
development drawings and outline specifications,
the MIG Team will prepare construction documents.

Construction drawings will be prepared utilizing
AutoCAD 2020, the City’s design standards, and
applicable building and development codes,
Technical Specifications will be prepared in CSI
format. As an example, the document package may
include the following types of construction drawings.
» Cover Sheet/General Notes
» Demolition Plan (existing conditions plan)
» Grading and Drainage Plans
» Construction Layout Site Plans
» Construction Details
» Irrigation Plan and Details
» Landscape Planting Plan and Details
» Technical Specifications
» Electrical Service: Site Lighting Plan and Details
Task 4.2: In-House Quality Control/Review of
Construction Documents
MIG will conduct a thorough in-house quality
assurance/quality control review of all construction
documents. We will utilize in-house quality control
checklists to review all construction documents prior
to submittal to the City. MIG will ensure all review
and plan check comments have been resolved,
addressed, and incorporated into the construction
document package.

Task 4.3: Construction Document Design Submittal
MIG will electronically submit all completed and
in-house checked construction documents to the
City at agreed project milestones (typically 30%,
50%, 90%, and 100% completion.)
Task 4.4: Plan Check Review Comments
The MIG Team will respond to all plan check
comments resulting from the City’s consolidated
construction document submittal. MIG will address
all comments with the City’s clarification on any
conflicting reviews as necessary, and prepare the
construction documents for final design submittal.

Task 4.5: Opinion of Probable Construction Costs
The MIG Team will prepare a detailed opinion of
probable landscape architectural construction costs
with quantities and unit prices.

Task 4.6: Final Design Submittal
The final design submittal will include final drawings
and specifications, reports, analyses, project
construction schedules, and final opinion of probable
construction costs. The final design submittal shall
also include an electronic data file of all submittal
documents for the City’s bid use. All final documents
shall be stamped and signed by the appropriate
design professional.

Phase 4 Deliverables: Construction Documents,
Cost Estimates, Stamped and Signed Final
Documents, Electronic Files of Final Documents
City Council 21 – 133 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 12 PHASE 5: BIDDING SUPPORT SERVICES
Task 5.1: Bidding Assistance
The design team will be available during the bid
process to assist City staff, provide clarification,
prepare addenda and respond to Requests for
Information (RFIs) and Requests for Clarification
(RFC’s), analysis of alternates, supplementary
drawings, specifications review, attendance at
pre-bid meeting and bids review.

PHASE 6: CONSTRUCTION ADMINISTRATION

SERVICES
Task 6.1: Construction Administration
MIG will review and approve addenda, change
orders, material submittals, contractor equipment
submittals, shop drawings, and clarifications to
drawings and specifications. MIG will also conduct
weekly site visits and provide monthly reports on
construction progress and change order status. The
MIG Team will attend a preconstruction site review
meeting with the awarded contractor and City staff.

Additionally, MIG will meet at the City’s request at
the project site and review installation.

MIG will participate in construction progress
meetings and final site reviews as required and
prepare meeting minutes. All site improvement
inspections will be performed by the public service
agency inspectors representing the City. MIG will
prepare the punch list for final completion, facilitate “as-built” drawings received from the contractor,
and co-approve with the City the certificate of final
completion.

Phase 6 Deliverables: Monthly Reports, Site
Review, Meeting Minutes, Submittals, Punch List,
As-Built Drawings, and Electronic Files
City Council 21 – 134 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 13

3. Relevant Project ExperienceLANDSCAPE DESIGN CONSTRUCTION DOCUMENTS & ADMINISTRATION

PARK PLANNING & DESIGN

PUBLIC REALM DESIGN

SPORTS/ATHLETIC FIELDS

ENTRY & PARKING AREAS

EVENT & PERFORMANCE
AREAS

ACCESSIBILITY/

UNIVERSAL DESIGN

SUSTAINABILITY/

LOW-IMPACT DESIGN

NATIVE PLANTING

SIGNAGE

CHILDREN'S PLAY

ENVIRONMENT

SEATING & PICNIC AREAS

LIGHTING

COMMUNITY OUTREACH
Alpine Recreation Center Expansion, Los Angeles Downey Four Parks Renovations
Magic Johnson Park and Implementation, Los Angeles El Dorado Park at Pacoima Wash, Los Angeles County Hart Park Renovations, West Hollywood
Hing Hay Park, Seattle, WA
Lambert Park Renovation, El Monte
LANLT Wishing Tree Park, Carson
Layne Park Revitalization, San Fernando Mendez Tribute Monument Park, Westminster Pasadena Playhouse Village Park and Parking Lot Ponderosa Park, Anaheim
Santa Monica Memorial Park Renovation Tustin Legacy Veterans Park
Westlake Village Community Park
Always Dream Park, Fremont
Anaheim Coves Multi-Use Trail
Anaheim Outdoors Connectivity/Urban Greening Angeles National Forest Supervisor's Office, Arcadia Arcadia Gold Line Station Plaza Burbank Water and Power EcoCampus Compton Creek Natural Park
Desiderio Park, Pasadena
Dills Park Renovation, Paramount Exposition Park Landscape Master Plan, Los Angeles Greenleaf Parkway Parks, Compton Johnny Carson Park Revitalization, Burbank Lake Forest Serrano Creek and Pittsford Parks Liberty Park Renovation, Cerritos Monrovia Station Square Transit Village Park Monte Verde Park, Lakewood
Santee Town Center Community Park Stoneview Nature Center, Culver City Ventura Community Park
Westlake Village Canyon Oaks Park
Westminster 25 Parks Renovations West Wilshire (Pan Pacific) Park Athletic Field Improvements Yanaguana Garden at Hemisfair Park, San Antonio, TX MIG has a proven track record of managing
complex, multi-objective parks and recreation
projects that create a high degree of community
support through creative design, dynamic
visuals, and powerful metaphors. Below is a list
of selected MIG projects, with those conducted
within the last five years shown in bold.

City Council 21 – 135 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 14

4. References
Downey Four Parks Renovations
Downey passed a local bond to renovate and
upgrade major public facilities, including four
popular community parks: Apollo, Golden,
Wilderness, and Dennis-the-Menace. MIG prepared
development plans, and construction documents,
and provided construction support services for the
landscape, hardscape, irrigation, lighted synthetic
sports fields, and building access improvements.

Wilderness Park also included complete
replacement of two existing ponds, significant
environmental enhancements, and a bicycle path
connecting to the regional bikeway along the
adjacent San Gabriel River.

Reference: Edwin Norris,
Deputy Director of Public Works
City of Downey
(562) 904-7110
[email protected]
Veterans Park at Tustin Legacy
MIG prepared the master plan and construction
documents for this 31.5-acre park at the former
Tustin Marine Corps Station. This “flagship”
community sports park has four soccer fields,
three ballfields, four tennis courts, two basketball
courts, and eight pickle ball courts, all of which are
lighted for night-time use. Other improvements
include a children’s play environment, splash pad,
concession/restroom building, perimeter walking
trail with exercise stations, passive open space and
on-site parking for 456 cars. A signature element
of the park is an impressive monument plaza
commemoring veterans, military personnel, and the
historic significance of the base.

Reference: Chad Clanton,
Director of Parks and Recreation
City of Tustin
(714) 573-3326
[email protected]
Magic Johnson Park and Implementation
MIG elevated Magic Johnson Park into a
high-performance model of 21st century sustainable
design. We developed a conceptual master plan
for the 120-acre park that combines new recreation
amenities with green infrastructure. We designed the
Phase 1 improvements including: a new community
events center; a lakeside community loop trail
with picnic areas, fitness equipment, and scenic
viewpoints; a destination children’s play area and
outdoor classroom; and native landscaping. The
design, also features landscape infrastructure
functioning as a natural filtration and irrigation system that benefits both human and natural ecologies.

Stormwater runoff is directed to a biofiltration area
in the form of mitigated wetland surrounding one of
the park’s two lakes. The filtered water fills the lake and is recirculated to irrigate the park. In addition,
the wetland creates a habitat for birds, insects, and
other urban wildlife. The park received the top Award
of Excellence at the Southern California ASLA 2021
Quality of Life Awards.

Reference: Sean Sackett,
Capitol Project Group
County of Los Angeles Department
of Parks and Recreation
(626) 588-5351
[email protected]
City Council 21 – 136 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 15 Mendez Tribute Monument Park
In a collaborative effort between MIG, artist Ignacio
Gomez, the City of Westminster, and Orange
County Department of Education, Westminster
developed a tribute park, monument and trail
honoring Gonzalo and Felicitas Mendez, plaintiffs
in the 1946 landmark desegregation Mendez vs.

Westminster civil rights case. It preceded the
famous U.S. Supreme Court 1954 Brown vs. Board
of Education decision of national desegregation of
public education.

The .02- acre site features sculptures of the Mendez
parents and their two children taking the first step
into the school they had been denied to attend.

Improvements include a park plaza with seating and
an interactive station with interpretive panels and
augmented reality features to share the Mendez
story with visitors. The design incorporates drought
tolerant plantings, accent and security lighting,
water-saving irrigation technology, dry creek bed
and depressed planting areas used to capture
on-site storm water.

Reference: Adolfo Ozaeta,
Interim Assistant to the City
Manager/Transportation Manager
City of Westminster
(714) 548-3462 | [email protected]
Westlake Village Community Park
MIG developed the conceptual plan, design
development and construction documents for this
20-acre hillside park. The site provides a variety
of active recreation including: lighted fields for
soccer, baseball and softball; children’ play areas;
in-ground skate park; perimeter jogging/walking
trail, restroom concession building, picnic facilities, maintenance building and yard. A cooperative
development includes a YMCA building and pool
complex centrally located in the park. Sports fields
are synthetic turf to reduce operational costs and
conserve water. The slopes were landscaped with
drought tolerant and native plant species blending
into the adjacent oak woodland foothills.

Reference: Roxanne Hughes, City Engineer
City of Westlake Village
(805) 890-8885 | [email protected]
Lambert Park Renovation, Phase I
MIG prepared a refined Master Plan, construction
documents and provided construction support for
this multi-phased park renovation project. The first
phase renovations included a restroom concession
building, play area, fitness zone, multi-use plaza,
walking trails, parking lot improvements, security
lighting, planting and irrigation and monument sign.

Pending funding, he second phase improvements
will include three ballfields, group shade shelter,
perimeter walking trail and drought tolerant planting
and upgraded irrigation.

Reference: Alan Palermo,
Consulting Project Manager
City of El Monte
(310) 717-3244 | [email protected]
City Council 21 – 137 5/16/2023
City Council City of Santa Ana | On-Call Landscape Architectural Services 21 – 138 5/16/2023 26 City Council City of Santa Ana | On-Call Landscape Architectural Services 21 – 139 5/16/2023 27 City of Santa Ana | On-Call Landscape Architectural Services 28 Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-2
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

Firm
Signed and Printed Name:

Title
Date
Moore Iacofano Goltsman, Inc. (dba MIG)
Principal-in-Charge
March 15, 2023
City Council 21 – 140 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 29 Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-3
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City Council 21 – 141 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 30 City of Santa Ana RFP 22-097
Page A3-4
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

Signed:

Title:

Firm:

Date:

Moore Iacofano Goltsman, Inc. (dba MIG)
Principal-in-Charge
March 15, 2023
City Council 21 – 142 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 21 – 143 5/16/2023
City of Santa Ana | On-Call Landscape Architectural Services 1 Billing Rate Schedule
Unless specified otherwise by prior agreement, invoices are submitted monthly showing time and charges for professional services by staff category and a separate figure for expenses. Invoices are payable upon receipt. Invoices unpaid past 30 days are subject to interest at 1 1/2% per month. MIG Inc., labor includes all overhead. Rates will increase 3% each additional year.

MIG Billing Rates

CATEGORY HOURLY RATE
Principal $225
Director/Senior Project Manager $195
Project Manager $165
Senior Landscape Architect $175
Landscape Architect $145
Landscape Designer $115
Senior Planner $180
Planner $145
Assistant Planner $90
ADA Specialist $135
Senior Facilitator $180
Outreach Specialist (bilingual) $120
Associate Facilitator $110
Strategic Communications Expert $195
Arts Director $180
Senior Web Designer $155
Design Visualization $150
Graphic Designer $140
GIS Specialist $130
Support Staff $95

CATEGORY EXPENSE
Commercial travel Cost+10%
Automobile travel Current IRS rate
Lodging/Meals Cost+10%
Photocopy (A and B sizes) $0.10/image
Color copies $0.50/image
Commercial report reproduction Cost+10%
Noise meter setup $50/unit/day
Subcontractors Cost+10%
Other (lab, aerial photos, etc.) Cost+10%
Expenses
LRA Billing Rates

CATEGORY HOURLY RATE
Principal Engineer $145
Project Design Engineer $125
Draftsperson $100
BKF Billing Rates

CATEGORY HOURLY RATE
Senior Project Manager $237
Project Manager $231
Senior Project Engineer $198
Project Engineer $175
Design Engineer $151
Draftsperson $113-$149
Surveyor $127-$198
Fee Proposal
City Council 21 – 144 5/16/2023

Page 1 of 10 ends

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND

NUVIS FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between NUVIS (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 22-097.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

Page 2 of 10 ends

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

City Council 21 – 146 5/16/2023

Page 3 of 10 ends

6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

City Council 21 – 147 5/16/2023

Page 4 of 10 ends

City Council 21 – 148 5/16/2023

Page 5 of 10 ends

Page 6 of 10 ends

reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 21 – 150 5/16/2023

Page 7 of 10 ends

or indirect, which would conflict in any manner with performance of services specified under this Agreement.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

City Council 21 – 151 5/16/2023

Page 8 of 10 ends

b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 21 – 152 5/16/2023

Page 9 of 10 ends

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Perry Cardoza
President
NUVIS
20250 SW Acacia Street, Suite 260
Newport Beach, CA 92660
City Council 21 – 153 5/16/2023

Page 10 of 10 ends

SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF

SANTA ANA AND NUVIS FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agency

PERRY CARDOZA
President
City Council 21 – 154 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 21 – 155 5/16/2023
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097

INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on-call landscape architectural services.

Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.

In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance, transitioned to the Public Works Agency.

In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.

In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.

City Council 21 – 156 5/16/2023
City of Santa Ana RFP 22-097
Page A1-1

SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an “on-call or asneeded” basis for various project assigned by the City during the term of the agreement. The Consultant shall have demonstrated expertise and experience in the areas of parks and recreation or other municipal projects, in areas that include but are not limited to planning new parks, site specific master planning of existing parks, sports fields & sports courts renovations, skate parks, dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban forestry, landscape renovations, irrigation renovations, interpretive signage:
• Design Expertise: In addition to having a solid understanding of parks and recreation projects, Consultant shall have experience and expertise in sustainable environmental design, low impact development, water wise landscaping and irrigation, current trends, maintenance needs.
• Site Specific Master Planning & Concept Development: Consultant shall have ability to participate in site specific master planning exercises and concept development. Consultant shall prepare and deliver colored renderings, 3-D modeling or other visuals as required to communicate the project. Consultant shall provide final rendered concept plan upon final approval of the layout. • Community Outreach: If requested, Consultant shall, facilitate community engagement meetings to collect public input, create community engagement tools. • Meetings and Presentations: If requested, Consultant shall attend and/or facilitate meetings with City Staff, Neighborhood Associations, permitting agencies, Boards, Commissions, and/or City Council as required. Consultant shall prepare presentation materials for us in these meetings.
• Feasibility Studies: Consultant shall have ability to conduct feasibility studies, analyses and/or preliminary documents for new renovation or alteration projects, to help City determine viability..
• Utility Search and Coordination: Consultant access utility companies and city records and coordinate into design. Consultant shall coordinate with said agencies throughout the design process.
• Site Surveying: Consultant shall provide all field survey and topographic work necessary to complete the design effort.
• Maps and Mapping Services: Consultant shall ability to provide, if requested. • Contract Documents: Consultant shall have ability to prepare complete plans and specifications for project bid advertisement. City will provide electronic title block files and boiler plate specifications; consultant shall adapt and develop document to include City Council 21 – 157 5/16/2023
City of Santa Ana RFP 22-097
Page A1-2
bid items and definitions, include modifications to General and Special Provisions, and incorporate technical architectural specifications. Plans shall incorporate design criteria and requirements conforming to the City of Santa Ana (CSA) and other governmental agencies including, but not limited to the California Building Code, ADA, CSA Standard Plans. All plans, the title sheet of the specifications, calculations and reports must be signed and stamped by the consultant’s licensed professional landscape architect, architect or engineer.
• Cost Estimating: consultant shall provide cost estimating services to provide “Opinion of Probable Cost”. Consultant shall contact contractors, manufacturers, or draw info from recently bid projects when preparing their estimates. • Permits: Consultant shall assist City in obtaining approvals and/or permits from applicable agencies as needed, including project submittal, responding to plan check comments, and meeting with Building Officials if required. • Environmental: If requested, Consultant shall provide environmental review for projects, State CEQA and/or Federal NEPA, as required.
• Storm Water Best Management Practices: have knowledge and incorporate into design practice principles of storm water best management practices (BMP). • WQMP: Consultant shall be able to determine when WQMP is required for a project, have ability to prepare the document, and incorporate the findings in the overall design. • Quality Control: Consultant shall tightly control the quality of the work perform by in-house staff and/or sub-consultants. Incomplete or poor quality work will not be accepted. No additional compensation will be approved for changes required to deliver a tightly coordinated set of contract documents.
• Bid Advertisement Support: Consultant shall assist during the bid advertisement period by responding to bidder questions, attending pre-bid job walks, assisting with addenda preparation, attending pre-construction meeting. • Construction Support: Consultant shall assist during construction period by attending pre-construction meeting, responding to Requests for Information (RFIs), attending regular site meetings as requested and final inspections, submittal review, change order review, troubleshooting and finding solutions to unforeseen site conditions. • As Built Plans: Upon completion of project, as-built plans may be submitted to the consultant to incorporate all changes made during the construction period.

TASK ORDER PROCESS:

City Council 21 – 158 5/16/2023
City of Santa Ana RFP 22-097
Page A1-3
The intent of this RFP is to have several consultants under contract to be available to provide services, on-call, if the City shall need them. In executing a Professional Services Agreement with the selected firm(s), the City does not guarantee any Task Orders will be initiated during the life of the contract.

City Council 21 – 159 5/16/2023

EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 21 – 160 5/16/2023
C
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PUBLIC
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LAN
ARCHIT
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RFP NO
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www.
recreationdesig
City Council 21 – 161 5/16/2023
20250 Acacia Street, Suite 260, Newport Beach, CA 92660 | 714.754.7311 | [email protected] | www.nuvis.net | CA 1891 . NV 396 | DBE . SBE Statement of Qualifications
Cover Letter
March 15, 2023
Suzi Furjanic, Associate Park & Landscape Planner
City of Santa Ana
Public Works Agency: M-22
20 Civic Center Plaza
Santa Ana, CA 92701
RE: City of Santa Ana On-Call Landscape Architectural Services RFP No. 22-097 Dear Esteemed Review Committee:

Thank you for the opportunity to submit our proposal for consideration for the aforementioned RFP.

NUVIS has been providing design solutions for over fifty years, and our experience working in and for the City of Santa Ana dates back to 1971.

Summary of the RFP
• NUVIS has been providing professional landscape architecture services for 52 years. • NUVIS has had the privilege of working with the City in the past on an array of projects and is currently working on Santiago Park and Santa Ana Gardens Channel Bikeway. • NUVIS Key Personnel include individuals with decades of experience and excellence in landscape architecture.
• Team NUVIS includes firms from our network of associated professionals who are highly qualified in their respective disciplines.
• NUVIS is a local firm with a reputation for excellence in landscape design. • Our dedication and excellence in landscape architecture is indicated by our desire to create responsible design solutions which take into consideration the community, the City, and the environment.

In our 52-year history, our experience with on-call contracts includes a multitude of public agencies.

Services have ranged from programming, planning, and PS&E to construction field and closeout, design guidelines, and O&M manuals.

We look forward to working with the City in providing landscape architecture design solutions which improve the public spaces throughout Santa Ana.

Sincerely,
Perry Cardoza, PLA, ASLA
President
City Council 21 – 162 5/16/2023
1 Table of Contents
Statement of Qualifications..................................................................................................... 1 Cover Letter............................................................................................................................ 1 Contract Agreement Statement .............................................................................................. 3 Firm and Team Experience .................................................................................................... 3 Organizational Chart ........................................................................................................... 7 Understanding of Need........................................................................................................... 8 Methodology/Approach to the Anticipated Scope of Services.............................................. 8 Relevant Project Experience .................................................................................................. 9 References............................................................................................................................12 Scope of Services and Schedule ...........................................................................................13 Project Understanding...........................................................................................................13 Project Coordination and Management.................................................................................13 Site Reconnaissance/Data Review ........................................................................................14 Feasibility Studies .................................................................................................................14 Site Surveying .......................................................................................................................15 Maps/Mapping Services ........................................................................................................15 Utility Search and Coordination .............................................................................................15 Community Outreach & Presentations..................................................................................16 Preliminary Design..................................................................................................................17 Master Planning ....................................................................................................................17 Concept Plans.......................................................................................................................17 Schematic Plans....................................................................................................................17 Design Development Plans ...................................................................................................18 Final Design ............................................................................................................................18 Environmental Design ...........................................................................................................18 Stormwater Best Management Practices...............................................................................19 WQMP...................................................................................................................................19 Construction Documents .......................................................................................................19 Specifications ........................................................................................................................19 Cost Estimating .....................................................................................................................20 Permitting ..............................................................................................................................20 Quality Control/Quality Assurance.........................................................................................20 Professional Services during Bid and Construction............................................................20 Bid Advertisement Support....................................................................................................20 Construction Support.............................................................................................................20 As Built Plans ........................................................................................................................20 Certification Forms/Resumes.................................................................................................21 City Council 21 – 163 5/16/2023
2 Contract Agreement Statement
NUVIS has reviewed the Agreement contained within Attachment 2 of the RFP. NUVIS concurs with the Agreement as it conforms to the limits of the law governing professional services.

Firm and Team Experience
NUVIS
With the vision to make a difference, Robert R. Cardoza, FASLA and Peter R. DiLallo, ASLA joined together in Costa Mesa, California and opened for business as a partnership to provide landscape architecture in April of 1971. The principals expanded the company with an office in Northern California in 1981. Currently NUVIS has a presence in Northern California, Southern California (Newport Beach and Pasadena), and Las Vegas, Nevada. Originally formed under Cardoza DiLallo Associates, the name changed in 1984 to Cardoza DiLallo Harrington and finally to NUVIS “nu visions” in 1993. NUVIS is a State of California S Corporation and certified D/MBE, SBE and VSBE.

Since 1971, NUVIS has provided a wide range of services from idea generation, community facilitation, and site planning through preliminary design, PS&E, and construction to field observation for a number of public spaces for city, district, county, state, and federal agencies; several which have been awarded with industry honors for our clients. Our sustainable design principals integrated into the landscape architecture design solutions has aided in the coveted LEED certification of Platinum, Gold, Silver, and Bronze for a number of projects.

NUVIS’ public spaces have included, but are not limited to public parks, community recreational centers, open space recreation, sports parks, channels and greenways, streetscapes, transportation corridors, parking lots and multi-purpose trails. Due to recent water restriction mandates, NUVIS has been instrumental in aiding various public agencies in modifying existing streetscapes and parks to reduce turf and/or creating design solutions for projects in which sustainable design solutions are a top priority. These types of projects are not new to NUVIS. Our projects utilize sustainable design principles such as using aesthetically appealing low water use/drought tolerant plant material, including options for high efficiency irrigation systems, solar products, and opportunities to capture water run-off through use of a variety of methods and materials.

On-call/As-needed contracts are not new to NUVIS. NUVIS has a long history of appearing on numerous agency lists and rosters, often as a repeat consultant for decades.

NUVIS is currently collaborating with the City on the Santiago Park project and on the Santa Ana Gardens Channel Bikeway (for County of Orange) to improve the public spaces for the residents and visitors to the City.

Perry Cardoza, PLA, ASLA........................................................................ Principal in Charge Education: B.S., Landscape Architecture, California Polytechnic University, Pomona Licensure: Professional Landscape Architect CA 3943
Experience Statement: Perry brings to the team over 37 years of innovative, award winning design in the field of landscape architecture. His ability to be a liaison between community members and government agencies has earned recognition from his peers and municipalities.

Perry’s role will be to provide contract administration and overall quality assurance.

City Council 21 – 164 5/16/2023
3 Tomas Munoz, PLA.............................................. Landscape Architecture Project Manager Education: B.S., Landscape Architecture; California Polytechnic University, Pomona Licensure: Professional Landscape Architect CA 1997
Experience Statement: Tom brings to the team over 47 years of professional landscape architecture experience serving as Project Manager on many of the firms public agency projects. His notable strengths are client relations, pictorial graphic exhibits, technical direction of construction documents, and multi-team/agency coordination. Tom is currently the PM on the Santiago Park project for the City of Santa Ana.

BKF
Since 1915, BKF Engineers earned a reputation for its ability to successfully plan, design, survey, and implement complex projects. We draw upon and utilize our experience diligently guiding projects from the initial due diligence and feasibility stages, progressing project designs and permitting approvals, and concluding with construction and implementation. This proven approach recognizes that developing dynamic projects is informed by focused team collaboration, mitigating physical constraints and potential risks, and balancing designs goals with value engineering solutions.

Through our network of 16 west coast offices, BKF provides civil engineering, land surveying, and land planning services for government agencies, institutions, developers, design professionals, contractors, school districts, and corporations. Facilitating the unique permitting and expertise requirements of projects, we provide a number of specialty services, including Agency permit expediting, sustainable infrastructure, site accessibility consulting, hydrology/hydraulics, traffic signal and traffic handling designs, utility locating services, automated construction surveying monitoring, and 3D laser scanning.

BKF’s decades of engineering, surveying, and planning experience is evident in our legacy projects throughout the west coast. By leveraging our diverse project portfolio in combination with innovative design solutions, BKF’s team of more than 500 experienced staff is dedicated to successfully delivering sustainable and dynamic projects for our communities and partners.

Chris Rideout, PE....................................................................................... Principal in Charge Education: B.S., Civil Engineering, California Polytechnic University, Pomona Licensure: Professional Civil Engineer CA No. 44922
Experience Statement: Chris Rideout has more than 36 years of design experience on numerous streetscapes, roadway, utility infrastructure, and municipal improvement projects. He has been able to develop strong relationships with the local and regional approval agencies throughout his career, which helps with obtaining timely jurisdictional approvals. His strengths include providing creative alternatives with a maximum amount of flexibility during the design, while maintaining the project objectives and schedule.

Bruce Kirby, PE, QSD ................................................................. Senior Civil Project Manager Education: B.S., Civil Engineering; California Polytechnic University, Pomona Licensure: Professional Civil Engineer CA No. 42393
Experience Statement: Bruce has over 39 years of experience as a professional engineer that has directed the design of many civic, recreational, institutional, educational, retail, commercial, industrial, and residential projects throughout southern California.

City Council 21 – 165 5/16/2023
4 Davis Thresh, PLS .......................................................................................... Survey Manager Education: Surveying, Diablo Valley College, Pleasant Hill, CA Licensure: Professional Land Surveyor, CA No. 6868
Experience Statement: Davis’ survey experience spans over 38 years. Throughout his tenure with BKF, he has played a key role in many projects in both the public and private sectors.

Davis has been the lead surveyor on numerous projects involving districts, cities, counties, and other local municipalities in California. He is responsible for management of all phases of land surveying.

Roger Chung, PE, QSD/P, CFM, ENV SP, F. ASCE .....................Storm Water BMP & WQMP Education: B.S., Environmental Engineering, University of California, Irvine | B.S., Civil Engineering, University of California, Irvine
Licensure: Professional Civil Engineer, CA No. 65388 | Qualified Stormwater Pollution Prevention Plan Developer/ Practitioner (QSD/QSP) #20600 Experience Statement: Roger has more than 23 years of civil engineering experience with expertise in hydrology, hydraulic and structural analysis for the preparation of drainage studies, drainage master plans and the preparation of design plans, specifications, and cost estimates for local municipalities.

CDDG
It is my pleasure to introduce CD Design Group. We are a Costa Mesa-based S-Corp providing electrical engineering services nationwide. Incorporated in 2004, we are licensed in 45 states with an array of experience in arterial boulevard renovation, park design including urban and riparian corridor renewal, local and regional multi-use and sports parks, hospitals/healthcare environments, restaurants and hospitality, and a multitude of other projects. We maintain one million dollars in Errors & Omissions as well as General Liability insurance, with certificates available for two million as required. To date, we have not received a claim and we have no pending litigation of any kind. We are uniquely positioned to devote 100 percent of our resources to projects throughout California.

Dale Charles Karjala, E.E............................................................................Electrical Engineer United States Air Force Veteran; Korean War
Education: B.S., Electrical Engineering, University of California, Los Angeles 1964 License: CA License # E-7338
Experience: Over 51 years of experience (18 with CD Design Group) in all aspects of consulting electrical engineering and commercial lighting design throughout the United States. Partner and supervising engineer for 30+ person electrical engineering firm in Costa Mesa, California.

Management of numerous healthcare, municipal, Sports Parks, entertainment, and educational projects encompassing complete new and retrofit construction. Complete working knowledge of latest version National Electrical Code and Uniform Building Code.

Christopher Dale Karjala .............................................................................................Principal Education: B.A., English Literature, California State University, Long Beach, 1994 Experience: Over 22 years of experience in design (18 with CD Design Group), planning, project management, and engineering of commercial retail, institutional, healthcare, and municipal projects including sports and multi-use parks, community centers, outdoor event spaces including amphitheater design. All aspects of consulting electrical engineering and lighting design including project management and design lead duties, in-field utility coordination, City Council 21 – 166 5/16/2023
5 photometric calculations, product selection, coordination of complete new and retrofit construction (many/various), and thorough project administration and support. Complete working knowledge of latest version National Electrical Code and Uniform Building Code.

ECORP Consulting, Inc.

Established in 1987, ECORP Consulting, Inc. (ECORP) is a California “S” Corporation that specializes in assisting government agencies and private clients with a wide range of environmental services. ECORP is a financially sound firm with five offices (Santa Ana, Redlands, Rocklin, San Diego, and Chico) serving clients throughout California. ECORP provides support over the life of a project, from initial baseline studies; to environmental planning, documentation, and review; permit negotiation, liaison with resource agencies, and mitigation design; and through to construction monitoring and compliance reporting. ECORP brings an experienced team of more than 120 CEQA and NEPA specialists, terrestrial and aquatic biologists, wetlands specialists, paleontologists, archaeologists/cultural resource specialists, air quality/greenhouse gas specialist, noise analysis specialists, geographic information systems (GIS) specialists, and unmanned aerial systems (UAS) pilots. ECORP’s parks experience includes as-needed environmental services contracts with California Department of Parks and Recreation and Los Angeles County Department of Parks and Recreation as well as individual parks projects for numerous cities throughout southern California.

Jesus “Freddie” Olmos ....................................................... Principal Environmental Planner Education: B.A., Environmental Analysis & Design, minor in Urban & Regional Planning, UC Irvine
Experience Statement: Mr. Olmos has 23 years of professional experience in CEQA and NEPA analysis and document preparation for government agencies and private clients Mr. Olmos has completed CEQA documents for several recreation projects for public agency clients throughout southern California that include new parks and renovations/additions to existing parks. He has prepared and managed a variety of environmental documents, including Categorical Exemptions for minor construction/renovations to EIRs for Master Plans for new regional parks.

He also understands the NEPA requirements for Caltrans Local Assistance, CDBG, and other federal funding sources.

Lindsay Liegler....................................................................Associate Environmental Planner Education: MPP, Concentration in Environmental Policy & Sustainability, UCLA, B.S.

Environmental Science, minor in Conservation Biology, UCLA Experience Statement: Lindsay Liegler is an environmental planner with experience in preparing environmental documentation for a wide variety of parks and trails projects for public agencies.

Her experience includes CEQA and NEPA document preparation, climate change resilience studies, and biological resources and habitat quality assessments. She is adept at managing multiple projects; generating reports through application of planning principles, concepts, and techniques; and communicating effectively with diverse audiences across multiple disciplines.

City Council 21 – 167 5/16/2023
6 Organizational Chart City of Santa Ana
NUVIS
P. Cardoza, PLA
Principal in Charge
15 % Availability
NUVIS
T. Munoz, PLA
Project Manager
30% Availability
BKF Engineering
C. Rideout, PE
Sr. Civil Principal in Charge
20% Availability
B. Kirby, PE, QSD
Senior Civil PM
40% Availability
D. Thresh, PLS
Survey Manager
20% Availablity
R. Chung PE, QSD/P, CFM, ENV
SP, F. ASCE
Stormwater, BMP, WQMP
40% Availability
CD Design Group
D. Karjala, EE
Staff Engineer
Availaility 50%
C. Karjala
Electrical PM
Availability 50%
ECORP Consulting Inc.

Freddie Olmas
Principal Env Planner
40% Availability
Lindsay Liegler
Assoc Env Planner
40% Availability
City Council 21 – 168 5/16/2023
7 Understanding of Need
NUVIS understands the City of Santa Ana is seeking a highly qualified team of professionals to provides landscape architectural design services with support civil, electrical and environmental services for various project assignments through an ‘on-call’ or ‘as-needed’ basis. Projects may include, but are not limited to: design of new parks; master planning of existing parks, sports fields & court renovations; skate parks; dog parks; bike trails; site lighting; water conservation; habitat restoration; urban forestry; landscape renovations; irrigation renovations; and/or interpretative signage.

The projects indicated in the RFP require a highly qualified team who has park and recreational design experience and noted expertise in their individual disciplines. The City is seeking Teams with direct park and recreational planning design experience that incorporates sustainable environmental design, LID, landscape, and irrigation conforming to MWELO and other waterwise ordinances, consideration for maintenance needs while staying in tune with current trends.

Based on NUVIS’ nearly 52 years of professional landscape architecture experience, we anticipate the type of projects above will benefit from a Team that will provide a comprehensive approach to the scope of services. We anticipate providing a wide range of services, including, but limited to:
• Programming, Conceptual Design, and Site Master Planning • Community Design Charettes, Workshops and Meetings
• Meetings and Presentations to City, Governing Agencies and Stakeholders • Feasibility Studies and Site Analysis
• Utility Research and Coordination
• Maps and Mapping Services, including Survey and Base Mapping • Construction Documents including Plans and Technical Specifications • Statements of Probable Construction Cost
• Permitting
• Environmental Documentation including CEQA and NEPA
• Development of Storm Water Best Management Practices and Protection Plans • Development of Water Quality Management Plans (WQMP)
• Quality Control and Quality Assurance through the life of a project • Professional Services during Bid Phase
• Professional Services during Construction Phase
• Close Out and Record Drawings Services
Methodology/Approach to the Anticipated Scope of Services NUVIS is a strong proponent of participatory planning and design, believing that the goals and direction of a project should evolve from a process which provides for expression of concerns and values of those involved and affected by the project. We enjoy the process of working with the community and its various organizations and groups to build a consensus of ideas that encourages interactive opportunities for a variety of age and user groups.

We believe that one of the keys to the success of the project is effective and thorough communication between the Agency and design team to identify and resolve issues, thus allowing the necessary services to proceed quickly and efficiently. We prefer to build a City Council 21 – 169 5/16/2023
8 ‘partnering’ relationship with our project team - the client, associated review agencies, and subconsultants. Regular meetings provide a continuum to receive information, clarify input, inform staff of progress and direction, generate information, and allow the City the opportunity to review and comment on concepts and design formulation.

Creative problem solving evolves from maintaining communication, building consensus, and identifying issues before they become problems. We encourage interactive participation of involved parties to allow for appropriate orientation and awareness of project site potential and constraints, obtaining concurrence on schedules, team effort conflict resolution, adaptability, flexibility, responsiveness, and looking at problems as opportunities.

NUVIS’ philosophy includes not only an aesthetic but a pragmatic look at materials selected, balanced by their cost. This procedure for developing cost effective plans is integral throughout the design process. Statements of probable construction costs are prepared on a regular basis to monitor the effect on the budget.

We are proponents of sustainable design - meeting current needs without compromising the ability of future generations to meet their needs. We strive for the best solution, based on technical information and incorporating environmentally sensitive construction methods.

We are also proponents of universal design - where decisions are based on actual user characteristics with consideration given to all types of physical locomotion limitations, degrees of sensory awareness, and level of emotional and intellectual functions.

NUVIS approaches the design process as an occasion to achieve the highest level of aesthetics without compromising fundamental engineering criteria. Construction documents should minimize contractor deviation or interpretation. Facility design should be functional, easy to maintain, contemporary in the type of elements selected, impart a sense of place and safety, and be pleasing to the eye.

Active Process + Simplified Approach = Comprehensive Solutions Relevant Project Experience
The following are park and recreational projects completed within the past five years. In an interest of brevity due to page limitation, NUVIS has selected projects within Southern California to illustrate our experience, knowledge and expertise in the field of landscape architecture.

Northwest Open Space Park, San Juan Capistrano, CA
Preliminary plans and construction documents for a 3-
acre historic preservation and interpretive park
replicating a Juaneno village including cultural group
area, amphitheater, Kiicha dwellings, pond with
corrone statue, horse hitching and trail, interpretive
signage, directional markers, bus drop-off, parking lot, permeable paving, shade structure, picnic benches,
outdoor kitchen, and entry monument. Protection of
existing Oaks and extensive California native plant
palette selected for medicinal, edible, and construction uses by native peoples.

Year Completed 2021
Client Name City of San Juan
Capistrano
Contact David Contreras
Senior Planner
949-443-6320
NUVIS PM T. Munoz
City Council 21 – 170 5/16/2023
9 Tehachapi Playground Renovation, Corona, CA
Demolition plans and construction plans for new
playground paying tribute to Corona’s historic Grand Circle Raceway/Grand Boulevard with a racetrack themed
renovation to an existing park.

Year
Completed
2022
Client Name City of Corona
Contact Tracy Martin
951-736-2266
NUVIS PM R. Stone
Creste Verde Play Area, Corona, CA
Demolition and construction documents for renovation of playground equipment and surfacing at an existing park
including grading and drainage plans, coordination with City selected play equipment and surfacing vendors,
development of PS&E for park improvements.

Year
Completed
2022
Client Name City of Corona
Contact Tracy Martin
951-736-2266
NUVIS PM R. Stone
Central Basin Water District Demonstration Garden, Commerce, CA Preliminary plans, concept simulations, construction
documents, and construction support for a 7,000 SF native, low water use demonstration garden at CBMWD office,
adjacent to Interstate 5 Freeway, featuring three (3)
NUVIS-designed interpretive panels, canopy downspout
bio-infiltration swales, and habitat gardens representing chaparral, coastal sage scrub, and butterfly-pollinator species. Landscape scope also included restoration of an existing fence and wall, protection of mature trees,
upgrades to an existing informational signage kiosk, and new drip irrigation system.

Year
Completed
2021
Client Name Central Basin
Municipal Water
District
Contact Dr. Alex Rojas
323-201-5548
NUVIS PM P. Cardoza
Irvine Plaza Neighborhood Park, Irvine, CA
Preliminary plans, shade modeling, and construction
documents, partially funded by a Community Development
Block Grant, for ADA circulation improvements to an existing park. 2-acres of new accessible enriched concrete paving and resilient surfacing, play structures, accessible picnic tables, bbqs and hot coal receptacles under shade
structures, bike racks, seating, themed site amenities, highefficiency irrigation, shade trees, and shrub and turf planting.

Year
Completed
2021
Client
Name
City of Irvine
Contact Rachel McLure
Sr. Planner
949-724-6001
NUVIS PM T. Munoz
Pepper Tree Park, Tustin, CA
Preliminary plans and construction documents for a 2.5- acre park renovation including new accessible paving,
themed fence panels, DG infield, turf open space, highefficiency irrigation, picnic areas, raised community garden beds, refreshed rubberized playground surfacing, guardrail at stage, bleachers, turf block maintenance access,
signage, and curb ramps.

Year
Completed
2021
Client Name City of Tustin
Contact Jason Churchill
Field Svc Mgr.
713-573-3332
NUVIS PM P. Cardoza
City Council 21 – 171 5/16/2023
10 Central Park Memorial, Santa Clarita
Preliminary plans, construction documents, and
construction observation for hardscape, site amenities, high-efficiency irrigation, and low water use planting
surrounding a memorial to the victims of the tragic
November 14, 2019 Saugus High School Shooting installed at the entrance to Santa Clarita Central Park. Site elements include seat walls, enriched paving, safety railing, boulders, and colorful accent plants.

Year
Completed
2021
Client Name City of Santa
Clarita
Contact Terry Brice
661-286-4137
NUVIS PM P. Cardoza
Fletcher Dog Park, El Monte, CA
Preliminary plans and construction documents for 0.75-acre improvements to an existing civic park including new large and small dog play areas, entry gates, signage, monument, shade structures, dog play equipment, protection of existing trees, decomposed granite perimeter dog paths,
decomposed granite walking trails, new trees, protection of existing mature trees, and shrub buffer planting along
existing slope.

Year
Completed
2020
Client
Name
City of El Monte
Contact Leticia Ortiz
626-580-2058
NUVIS PM T. Munoz
Animal Play Shelter, Corona, CA
Conceptual designs and construction documents for two
new play yards for an existing regional Animal Shelter
featuring artificial turf, recreational /exercise equipment (including crawl through tunnels, teeter-totters, stepping bones, fire hydrant jumpers, jump tables, and hoop jumps), people and canine drinking fountains, shade structures, spray misters, fenced socialization areas, perimeter fencing, gates, statues, paved walkways, shade trees, and low water use shrub plantings.

Year
Completed
2018
Client
Name
Corona Animal
Services &
Police
Department
Contact Cptn Jerry
Rodriguez
951-736-2309
NUVIS PM T. Munoz
Auburndale Community Center, Corona, CA
Site reconnaissance, conceptual design alternatives, cost estimates for alternatives, PS&E for replacement of two existing tennis courts and wood picnic cover along with ADA compliant rehabilitation improvements to pedestrian
circulation routes, parking lot modifications, picnic area, connection to basketball courts, gate hardware update, and electrical improvements.

Year
Completed
In Progress
Client
Name
City of Corona
Contact Tracy Martin
951-736-2266
NUVIS PM R. Stone
City Council 21 – 172 5/16/2023
11 Santiago Park, Santa Ana, CA
Conceptual design, construction documents, and
construction support services for renovations to the Main Street entrance at Santiago Park. Improvements support the City’s goal to provide access to nature, outdoor space for play and exercise, and opportunities for social connection, human development, and lifelong learning. Improvements
include the relocation of the main road for new
pedestrian/bicycle path adjacent to the creek with
recreational and respite opportunities. Programming
includes new viewing deck, interpretative signage, picnic areas, drinking fountains and security lighting, new signage, and gates, as well as a small parking lot. Native riparian planting revitalizes the project area offering improved aesthetics, beautification, educational opportunities and defines the new space.

Year
Completed
In Progress
Client
Name
City of Santa
Ana
Contact Gilbert Castillo
714-647-5647
NUVIS PM T. Munoz
Sunset Reservoir, Pasadena, CA
Preliminary plans, design alternatives, and construction documents for landscape renovation and improvements to
an 8-acre site including an 8,000 SF historical monument plaza at the intersection of Sunset Avenue and Mountain Street. Site elements include interpretive metal panels with historic City elements, granite boulder seating, preservation of existing mature Oak trees, interlocking concrete pavers, and low water use planting.

Year
Completed
In Progress
Client
Name
Kennedy Jenks
for City of
Pasadena
Contact Paul Chau
626-568-4300
NUVIS PM P. Cardoza
References
City of Laguna Woods
Chris Macon, City Manager of Laguna Woods,949-639-0500, [email protected] City of Tustin
Jason Churchill Field Services Manager City of Tustin, CA 714-573-3000 [email protected] City of Irvine
Rachel McLure, Project Manager Community Services, 949-724-6001, [email protected] City of Anaheim
Ana Straabe Community Services Dept. City of Anaheim 714-76-4901 [email protected] City of Corona
Tracy Martin, Utilities PM, Public Works Division, 951-736-2400, [email protected] City Council 21 – 173 5/16/2023
12 Scope of Services and Schedule
Project Understanding
Since no exact project is known, due to the nature of this being an on-call contract, the following is a typical scope of services which may be expected for various landscape architecture projects.

NUVIS is in tune with the aforementioned goals of the City and the community it serves.

Production of preliminary plans and designs, entitlements/permits, construction documents, reports/studies/analysis, and professional services during bid and construction have been the cornerstone of NUVIS’ daily business since 1971. And while many firms host the ability to produce plans, there is something special that separates NUVIS from our competitors. It is our belief that each city is distinctive; we pay particular attention to socio-demographic composition, lifestyle patterns, behavioral patterns, and characteristic historical, economic, political, and cultural features are the foundation for the design process. We do not assume that successful projects for other cities would necessarily be successful for Santa Ana, yet at the same time we draw upon successful projects as inspiration to springboard providing customer-driving design.

Drawing upon successes yet pivoting to community needs and site-specific responses to develop community approved projects are hallmarks of NUVIS landscape architecture design.

Project Coordination and Management
The initial step in the preparation of documents would be to meet with the City's designated Project Manager and appropriate inter departmental representatives for the purpose of:
• understanding the expectations anticipated,
• developing a clear definition of design criteria and program objectives, and • refining a detailed project schedule.

We believe the key to the success of a project is effective and thorough communication between the City and design team to identify and resolve issues, thus allowing the necessary services to proceed quickly and efficiently. We understand that our responsibilities include not only answering the questions but facilitating the process by determining which appropriate questions should be asked.

NUVIS approaches projects through practical analysis of the unique conditions associated with the particular location and program criteria. Design solutions are then tailored to the specific situation to ensure maximum effectiveness. Our project management process is predicated upon:
• understanding, articulating, and resolving specific project issues, • establishing and following a well-defined design statement, • innovative, creative analysis and alternative idea generation, • intensive design team collaboration.

This task includes coordination and interface including, but not limited to, meetings, telephone conversations, memos, faxes, voice mail, and e-mail with stakeholders, applicable governmental agencies’ departments, and project design team. Initially, the meetings establish the guidelines and specific criteria to direct the team's efforts. Thereafter, coordination provides a continuum to receive information, clarify input, inform staff of progress and direction, generate information, and allow the agency the opportunity to review and comment on draft concepts and City Council 21 – 174 5/16/2023
13 recommendations. Concerns, needs or alterations are addressed expeditiously, thereby keeping the progress of the work at a maximum.

Site Reconnaissance/Data Review
This phase centers on information gathering and program definition. A portion of this task is to perform appropriate functions such as project research through a literature search and personal interviewing with regard to applicable regulations, attitudes, and general planning/development concerns. These accumulated materials along with verbal resource communication from various sources enrich the design process.

The NUVIS team shall conduct a pre-design tour of each project area. The goal of the site reconnaissance will be to familiarize ourselves with existing conditions relevant to the goals of the task order. The tour includes City’s Project Manager, subconsultants and appropriate inter departmental representatives. This reconnaissance process may include:
visually identifying adjacent land uses, landform/topography, soil characteristics, existing flora/fauna, drainage patterns, existing infrastructure, pertinent visual characteristics, environmental conditions, site influences, and view potential/orientation and visual impact (internal and external views); and
evaluating: climate conditions, impact of pedestrian, equestrian, bicycle, and vehicular circulation patterns including site lines, physical opportunities and constraints, and maintenance needs (including elimination of side pruning adjacent to streets).

If necessary, NUVIS will include additional investigative reports and services to evaluate the existing conditions of the project site. A similar approach is taken for conducting facility assessments. Sites reconnaissance assessments are conducted to explore the current state of the landscape and park/facility amenities from a professional landscape architect’s perspective.

Feasibility Studies
The NUVIS team will lend its expertise in providing the appropriate levels of disciplinary research and reconnaissance to properly assess the project site and then from there prepare exhibits (renderings, CG graphics, computer animation) to provide development recommendations for the site. The study (or Basis of Design Report) includes the understood program and design direction of the project. The BDR will break out the project into its appropriate phases and by discipline with the intended goals and deliverables. Conformance and compliance with applicable codes, regulations and standards will be indicated. The BDR may be updated at each design phase and may include:
• Design analysis and discussions identified as practical design solutions. • Results of all analysis, investigations, and economic/value engineering evaluations • Advantage/Disadvantaged of all recommended and discarded solutions. • Justification for any departure from local, County of state standards • Incorporation of all approved user requirements, materials, equipment • Recommended criteria and performance standards.
• General methods of construction.

City Council 21 – 175 5/16/2023
14 Site Surveying
BKF union field crews will perform a topographic survey to locate detailed topography within the site area limits. This includes but is not limited to existing building corners, finish floor elevations, walkways, curbs, gutters, hardscape features, stalls, and trees (typically over 4” diameter – at chest height), along with drip lines (except for trees in parking lots.) This includes supplemental data where critical exit and entry doors connect to the sidewalk where ADA accessibility conformance is vital to the design. The Path of travel (POT) walkway elevations, including any existing ADA Parking Stall elevations. Additionally, they will locate existing visible utilities within and to serve the site and obtain the rim and pipe invert elevation (with pipe sizes) of gravity utilities (sewer and storm drain), that serve, or are directly adjacent to, the site. This 20-scale topo will include 1-foot contours, on a developed surface in AutoCAD 2018 format. The record paper boundary will be delineated on the survey. Benchmark and Basis of Bearing will be stated and .pdf and .dwg version will both be provided.

Maps/Mapping Services
BKF can provide mapping services for items such as ALTA Surveys, Subdivision Tract Maps an Parcel Maps, Plat & Legal Descriptions (for Easement Documents, Quit Claims, or Right of Way Dedications).

Utility Search and Coordination
BKF’s standard practice when starting a new project is to engage the utility companies early in the project, and pro-actively work with them to protect their utilities, or to determine ideal relocation routes. We start by establishing the lines of communication with utility companies present within the project area, such as Southern California Gas Company, San Diego Gas and Electric, City of Santa Ana Municipal Utility Services (Mus), Santa Ana Water Services, and OC Water District. We will also coordinate with the City of Santa Ana Public Works Department as needed, by sending out Utility “A” Letters requesting for their record drawings and as-builts.

Once we have received all the as-builts and record drawings from each agency, we will incorporate the existing facilities into the utility base mapping in AutoCAD format. Upon completion of the utility base mapping, we will schedule a meeting simultaneously with all thirdparty utility companies in an “all-hands” meeting. At that meeting, we will present the project and identify utilities needing relocation.

Most importantly, we will discuss the timeline for when the utility requires relocation to maintain the project schedule. At this “all-hands” utility meeting, these utility companies are able to coordinate with each other and find opportunities to be in joint ventures reducing their construction costs.

We will distribute the Utility “B” Letters with the composite utility plans, and request that they confirm their existing and future facilities. All the gathered utility information will update our comprehensive utility map and matrix that were used to supplement the project base sheets to provide a complete existing utility base. This level of effort will minimize construction costs and ensure the correct placement of the proposed improvements. As part of the utility coordination work, we will:

City Council 21 – 176 5/16/2023
15 • Review and update as-built utility information.
• Request utility mapping from all affected utility owners • Update base mapping with existing utility information • Based on our understanding of the utilities and the impact of our project on those utilities, we are not anticipating needing any potholing • Submit utility maps to impacted utility owners for verification. • Identify potential utility conflicts.
• Coordinate the above work with the utility owners.

Community Outreach & Presentations
Designs should respond to and reflect the Communities’ specific needs. If desired by the City, NUVIS will include community meetings with the goal of receiving input and ultimately, receiving approval by the City.

The key to achieving desired results is to maximize involvement as early in the process as possible. Interested and affected parties want to present input and have a ‘voice’ before decisions are made by others. Involvement by all interested parties is encouraged throughout the design process, with each phase of the process responding to and building upon the input received. Occasionally, ideas presented cannot be incorporated into the design due to program conflicts, budgetary issues, and/or right-of-way or jurisdictional concerns. Through early collaboration, voices can be heard and responded to without simply being dismissed.

NUVIS’ role at community meetings will be to assist the agency in merging ideas and developing pertinent issues into feasible and agreed upon solutions. The goals of each session differ as the process evolves, but the following would be used as general guidelines:
• listen and learn,
• seek out the "experts" in specialized areas,
• explore the concerns of interested parties,
• ask questions.
• assist in mitigating conflicts between interest groups, • give recommendations and information, and
• receive information.

To assist in guiding the communication, NUVIS will provide handouts and/or develop a PowerPoint presentation as contracted by the City. Information may include agenda, project background information, reduced plans etc. NUVIS may also provide renderings, exhibits and computer-generated graphics (Before/Afters) to help convey project information and design intent.

In addition to community meetings, NUVIS is available to support the City at presentations to stakeholders, Commissions, Councils and other governing agencies or interested bodies.

NUVIS will provide exhibits to assist in conveying the design intent and be available to answer questions and provide recommendations. Information gathered at presentations may be used to refine the design solution for a project.

City Council 21 – 177 5/16/2023
16 Preliminary Design
Master Planning
For NUVIS, a landscape architecture driven master plan document identifies the needs of the community, evaluates future demand, and explores opportunities for physical planning. This ideology applies to recreational master plans as well as urban master planning. The goals are to develop a comprehensive vision for a park system, individua park, recreation facility, trails and open space or any public space, and includes programming and site plans which meet the goals and vision for the community. It is a strategic framework providing guidance and policy direction to be used for the eventual development of a public space. Master plan documents may include, but are not limited to:
• Background information including statement/imagery of current conditions, and notable historical information.
• Supporting studies and need assessments of the site.
• Notes from community meetings and stakeholder input from public process • Statement of goals and overall strategy for the project area • Funding information (if available)
• Conceptual landscape site plans with thematic imagery boards Often NUVIS assists the City/agency at the master plan level the grant process. Formal exhibits from the master plan assist in the grant application process in order to make a case for the funding of the project.

Concept Plans
At this stage, NUVIS discusses design strategy with staff and responds initially with land use designation alternatives in plan view format. Conceptual ‘tissue’ studies will be prepared illustrating proposed theming ideas including, but not limited to site layout, landscape planting, paving, water feature, signage/monuments, site furniture, and accent elements. Alternative concepts may be created in ‘bubble diagrammatic’ format for review and comment. Computer generated exhibits may be employed to help further convey the design intent. Exhibits are typically rendered in color.

Deliverables may include:
• Program Development and Description
• Opportunities/Constraints Maps/Exhibits
• Computer Generated Before & After Images
• Thematic Imagery Boards (Photographs)
• Diagrammatic Design (Bubble Diagrams/Master Plan)
Schematic Plans
Once an alternative is chosen by the agency, this stage involves refining and delineating the alternative into one (1) succinct plan.

A strategy meeting will be held with agency project staff/personnel to review input and establish direction. A draft conceptual plan will be prepared and accompanied by refined thumbnail sketches or illustrative elevations/cross sections supporting the recommendations. The plan would graphically illustrate the various land use elements and detail the landscape treatment including, but not limited to:

City Council 21 – 178 5/16/2023
17 • physical opportunities and limitations.
• impact on pedestrian and vehicular circulation patterns. • visual and physical security measures.
• compliance with MWELO (State Water Ordinance), California Title 24, ADA, and other local, state and federal regulations as they apply.
• integration of proposed elements to immediate surroundings. • thematic concepts for site amenities; and
• long term ease of maintenance.

A preliminary Statement of Probable Construction Cost is typically developed to monitor the effect of the design on the budget.

Deliverables may include:
• Preliminary Design Concepts
• Conceptual Sections and Elevations
• Concept Images
• Plant Palette
• Hardscape Palette
Design Development Plans
NUVIS refines the Schematic Design Phase further within this phase with inclusion of more detailed sketches and the initial building of the landscape architecture construction documents in AutoCAD. The plans at this stage may include:
• species, location, and container size with an appropriate number of related conceptual landscape installation details.
• hardscape and paving plans developed at an appropriate scale and include material selection as to type, color, and texture (for proposed horizontal and vertical elements) with an appropriate number of related conceptual landscape construction details.

Deliverables may include:
• Refined Schematic Design, Vignettes and Sketches
• Refined Sections and Elevations
• Design Development Details
• Design Development Planting Plan+
• Design Development Hardscape Plan
Final Design
Environmental Design
ECORP will review each project to determine the likely CEQA document. ECORP will prepare the ECORP will prepare an Administrative Draft, Draft, Administrative Final and Final CEQA document for the project and will prepare and file CEQA documents and notices with the State Clearinghouse and Orange County Clerk. ECORP will also mail notices to relevant public agencies and surrounding property owners and arrange for publication in one local newspaper.

ECORP can organize and support public and agency meetings to obtain input on the environmental impacts of the projects. The CEQA document will be supported by resourcespecific technical studies (e.g., biological resources, cultural resources, air quality, noise) based City Council 21 – 179 5/16/2023
18 on the likely resources present at each site. ECORP will also prepare any supporting NEPA documentation if required by project funding.

ECORP will assist the City with government-to-government consultation with California Native American tribes under Assembly Bill 52 (AB 52) through drafting notification letters and documentation of the consultation process.

Stormwater Best Management Practices
BKF can prepare a Storm Water Pollution Prevention Plan (SWPPP) that will include Best Management Practices (BMP’s) that outline standard practices that can be implemented to decrease the discharge of pollutants offsite into the storm drain system during construction operations on the site. This includes providing an Erosion Control Exhibit as a base for this plan.

WQMP
BKF can provide Preliminary and Final Water Quality Management Plans based upon the County Technical Guidance Document (TGD) that provides guidance for “priority” new development and significant redevelopment projects to comply with the two National Pollutant Discharge Elimination System (NPDES) Phase I Municipal Separate Storm Sewer System (MS4) permits held jointly by the Orange County cities, unincorporated Orange County, and Orange County Flood Control District (collectively, Permittees).

Construction Documents
Preparation of construction documents further refines the landscape architecture detail design development package into one set of working drawings and specifications, ready for construction. Plans will be prepared on 24”x36” sheets in AutoCAD at 1”=20’ (or agreed upon scale) conforming to all local, state, and federal requirements. Construction Documents for landscape design may include, but not limited to the following:
• Title Sheet
• General Construction Notes
• Construction Details (hardscape, signage, play equipment etc.) • Site Improvement, Profiles and Typical Sections
• Erosion Control Plans & Details
• Grading and Drainage Plans
• Landscape Planting Plans
• Irrigation
• Electrical Plans
Plans are submitted at agreed upon intervals to the agency for plan check and review. Upon receipt of comments or corrections, NUVIS will ensure any noted issues are addressed or corrected prior to progressing the plans to the next level of completion. Prior to Notice of Bid, either one-set of reproducible documents, electronic copy of PS&E and designated number of bond printed copies and specifications books will be submitted.

Specifications
NUVIS prepares technical specifications in CSI format or Greenbook format conforming to all local, state, and federal requirements for design elements within a project. NUVIS may support the City in providing review of project specific information within the City boilerplate.

Specifications are submitted during plan check for review and comment from the City or City Council 21 – 180 5/16/2023
19 governing agency. Final specifications are submitted at the Final for incorporation into the bid package.

Cost Estimating
NUVIS updates the statement of probable construction cost during the construction document phase. Costs are submitted with plans during plans check for revie and comment from the governing agency. Final costs are submitted relative to the bid schedule and submitted within the bid package.

Permitting
NUVIS will coordinate the project through the plan check approvals. NUVIS Team will assist the City in submitting for and securing permits for the project. City shall be responsible for all plan check fees and building permits; review of documents submitted and render decisions pertaining thereto in a reasonably prompt manner, so as to avoid unreasonable delay in the orderly progress of services.

Quality Control/Quality Assurance
NUVIS QAQC program involves a minimum of two individuals: an originator and back checker, and a checker and verifier. The originator provides design information to the drafter or CADD technician who then submits applicable documents, first, for plan check then after corrections are made to the checker. The checker is responsible for reviewing exhibits, drawings, and calculations, independent of originator or project manager, for technical adequacy, conformance to applicable standards/formats and consistency with corresponding calculations. Calculations are prepared by two separate individuals then averaged by the project manager. The process is easily tracked and visually verified by performance auditors.

Professional Services during Bid and Construction
Bid Advertisement Support
While the City governs the Bid Process, NUVIS is available for interpretation of plans and specifications, submitting information for addenda, reviewing bid proposals, and assisting with the awarding of the construction contract.

Construction Support
Performance of field observation during construction establishes standards of acceptability.

Duties may include, but not limited to:
• attendance at pre-construction conference.
• respond to questions and interpret plans and specifications. • assisting in determining and processing change orders. • attendance at periodic site visits as mutually agreed with the agency. • review of shop drawings, samples, and other submissions. • field selection of plant material.
• participation in preliminary and final checklist preparation.

As Built Plans
NUVIS shall prepare as-built prepare record drawings from Contractor provided redlined “asbuilt” drawings once the project construction has been completed and approved by the City to depict the installed project by the Contractor.

City Council 21 – 181 5/16/2023
20 Certification Forms/Resumes
City Council 21 – 182 5/16/2023
21 City Council 21 – 183 5/16/2023
City Council 21 – 184 5/16/2023
Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-2
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

Firm
Signed and Printed Name:

Title
Date
NUVIS
Perry A. Cardoza, PLA
President
3/13/2023
City Council 21 – 185 5/16/2023
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-3
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City Council 21 – 186 5/16/2023
City of Santa Ana RFP 22-097
Page A3-4
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

Signed:

Title:

Firm:

Date:

Perry A. Cardoza, PLA
President
NUVIS
3/13/2023
City Council 21 – 187 5/16/2023
[email protected]
www.nuvis.net
spectrum of professional
landscape architectural
services, from creative
idea generation to
graphic conceptuals
through construction
documents and field
observation, for a
multitude of private
developers, design
professionals, and public
agencies.

City Council 21 – 188 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 21 – 189 5/16/2023
20250 SW Acacia Street Suite 260, Newport Beach CA 92660 | 714.754.7311 | [email protected] | www.nuvis.net | CA 1891 . NV 396 | DBE . SBE PROFESSIONAL HOURLY RATES Corporate Principal
Principal
Senior Associate
Associate
CADD Technician I
CADD Technician II
Administrative
$210.00/hour
180.00/hour
165.00/hour
150.00/hour
140.00/hour
130.00/hour
100.00/hour
DIRECT PROJECT EXPENSES:

Direct Project Expenses (DPE) shall be billed to the CLIENT in addition to fees for professional scope of services at the multiplier of 1.15% of actual cost. They include, but may not be limited to, production ‘materials’ or expenditures on behalf of the project, including: computer related expenses (ie: plotting and digital transfer items); domestic courier delivery service and postage/ shipping/ overnight delivery; facsimile (outgoing); photography and related supplies; in-house printing/ reproduction; special insurance coverage; and sub-consultants not retained by the CLIENT.
2023
HOURLY RATES:

Professional services (including portal to portal domestic travel time) performed on an hourly basis will be billed at the following personnel rates.

City Council 21 – 190 5/16/2023

Page 1 of 10 ends

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND

PLACEWORKS FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between PlaceWorks (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 22-097.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

Page 2 of 10 ends

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

City Council 21 – 192 5/16/2023

Page 3 of 10 ends

6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

City Council 21 – 193 5/16/2023

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City Council 21 – 194 5/16/2023

Page 5 of 10 ends

Page 6 of 10 ends

reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 21 – 196 5/16/2023

Page 7 of 10 ends

or indirect, which would conflict in any manner with performance of services specified under this Agreement.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

City Council 21 – 197 5/16/2023

Page 8 of 10 ends

b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 21 – 198 5/16/2023

Page 9 of 10 ends

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Jesse Jones
Associate Principal
PlaceWorks
3 MacArthur Place, Suite 1100
Santa Ana, CA 92707
City Council 21 – 199 5/16/2023

Page 10 of 10 ends

SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF

SANTA ANA AND PLACEWORKS FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agency
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0DQDJLQJ PULQFLSDO
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
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0DQDJLQJ PULQFLSDO
City Council 21 – 200 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 21 – 201 5/16/2023
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097

INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on-call landscape architectural services.

Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.

In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance, transitioned to the Public Works Agency.

In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.

In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.

City Council 21 – 202 5/16/2023
City of Santa Ana RFP 22-097
Page A1-1

SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an “on-call or asneeded” basis for various project assigned by the City during the term of the agreement. The Consultant shall have demonstrated expertise and experience in the areas of parks and recreation or other municipal projects, in areas that include but are not limited to planning new parks, site specific master planning of existing parks, sports fields & sports courts renovations, skate parks, dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban forestry, landscape renovations, irrigation renovations, interpretive signage:
• Design Expertise: In addition to having a solid understanding of parks and recreation projects, Consultant shall have experience and expertise in sustainable environmental design, low impact development, water wise landscaping and irrigation, current trends, maintenance needs.
• Site Specific Master Planning & Concept Development: Consultant shall have ability to participate in site specific master planning exercises and concept development. Consultant shall prepare and deliver colored renderings, 3-D modeling or other visuals as required to communicate the project. Consultant shall provide final rendered concept plan upon final approval of the layout. • Community Outreach: If requested, Consultant shall, facilitate community engagement meetings to collect public input, create community engagement tools. • Meetings and Presentations: If requested, Consultant shall attend and/or facilitate meetings with City Staff, Neighborhood Associations, permitting agencies, Boards, Commissions, and/or City Council as required. Consultant shall prepare presentation materials for us in these meetings.
• Feasibility Studies: Consultant shall have ability to conduct feasibility studies, analyses and/or preliminary documents for new renovation or alteration projects, to help City determine viability..
• Utility Search and Coordination: Consultant access utility companies and city records and coordinate into design. Consultant shall coordinate with said agencies throughout the design process.
• Site Surveying: Consultant shall provide all field survey and topographic work necessary to complete the design effort.
• Maps and Mapping Services: Consultant shall ability to provide, if requested. • Contract Documents: Consultant shall have ability to prepare complete plans and specifications for project bid advertisement. City will provide electronic title block files and boiler plate specifications; consultant shall adapt and develop document to include City Council 21 – 203 5/16/2023
City of Santa Ana RFP 22-097
Page A1-2
bid items and definitions, include modifications to General and Special Provisions, and incorporate technical architectural specifications. Plans shall incorporate design criteria and requirements conforming to the City of Santa Ana (CSA) and other governmental agencies including, but not limited to the California Building Code, ADA, CSA Standard Plans. All plans, the title sheet of the specifications, calculations and reports must be signed and stamped by the consultant’s licensed professional landscape architect, architect or engineer.
• Cost Estimating: consultant shall provide cost estimating services to provide “Opinion of Probable Cost”. Consultant shall contact contractors, manufacturers, or draw info from recently bid projects when preparing their estimates. • Permits: Consultant shall assist City in obtaining approvals and/or permits from applicable agencies as needed, including project submittal, responding to plan check comments, and meeting with Building Officials if required. • Environmental: If requested, Consultant shall provide environmental review for projects, State CEQA and/or Federal NEPA, as required.
• Storm Water Best Management Practices: have knowledge and incorporate into design practice principles of storm water best management practices (BMP). • WQMP: Consultant shall be able to determine when WQMP is required for a project, have ability to prepare the document, and incorporate the findings in the overall design. • Quality Control: Consultant shall tightly control the quality of the work perform by in-house staff and/or sub-consultants. Incomplete or poor quality work will not be accepted. No additional compensation will be approved for changes required to deliver a tightly coordinated set of contract documents.
• Bid Advertisement Support: Consultant shall assist during the bid advertisement period by responding to bidder questions, attending pre-bid job walks, assisting with addenda preparation, attending pre-construction meeting. • Construction Support: Consultant shall assist during construction period by attending pre-construction meeting, responding to Requests for Information (RFIs), attending regular site meetings as requested and final inspections, submittal review, change order review, troubleshooting and finding solutions to unforeseen site conditions. • As Built Plans: Upon completion of project, as-built plans may be submitted to the consultant to incorporate all changes made during the construction period.

TASK ORDER PROCESS:

City Council 21 – 204 5/16/2023
City of Santa Ana RFP 22-097
Page A1-3
The intent of this RFP is to have several consultants under contract to be available to provide services, on-call, if the City shall need them. In executing a Professional Services Agreement with the selected firm(s), the City does not guarantee any Task Orders will be initiated during the life of the contract.

City Council 21 – 205 5/16/2023

EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 21 – 206 5/16/2023
Proposal in Response to RFP # 22-097
On-Call Landscape Architectural Services
CITY OF SANTA ANA • MARCH 15, 2023
City Council 21 – 207 5/16/2023
City Council 21 – 208 5/16/2023
PLACEWORKS.COM
On-Call Landscape Architectural Services
Proposal in Response to RFP # 22-097
SUBMITTED TO:

CITY OF SANTA ANA
Suzi Furjanic
Public Works Agency, M-22
20 Civic Center Plaza
Santa Ana CA 92701
714.571. 4292 | [email protected]
SUBMITTED BY:

PLACEWORKS
Jesse Jones, ASLA, Associate Principal
3 MacArthur Place, Suite 1100
Santa Ana CA 92707
714.966.9220 x3336 | [email protected]
WITH:

BKF ENGINEERS

PBS ENGINEERS

GEOCON WEST

SWEENEY & ASSOCIATES

BARTLETT TREE EXPERTS

IBI GROUP
ITERIS

CADRE ENVIRONMENTAL

COGSTONE RESOURCE MANAGEMENT

FUSCOE ENGINEERING
MARCH 15, 2023
City Council 21 – 209 5/16/2023
City Council 21 – 210 5/16/2023
Proposal for Services • PLACEWORKS i

TABLE OF CONTENTS

1. STATEMENT OF QUALIFICATIONS III
COVER LETTER 1-1
CONTRACT AGREEMENT STATEMENT 1-2
FIRM AND TEAM EXPERIENCE 1-2
Team Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 PlaceWorks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Summary of the PlaceWorks Team's Recent Relevant Projects . . . . . . . . . . . . . . . . . . . . . . . 1-4 Subconsultants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Primary Team Qualifications and Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10 UNDERSTANDING OF NEED 1-13
Approach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13 RELEVANT PROJECT EXPERIENCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17 REFERENCES 1-20

2. SCOPE OF SERVICES AND SCHEDULE 1-21
NOT APPLICABLE 2-1

3. FEE PROPOSAL 2-3
SUBMITTED SEPARATELY 3-1

4. CERTIFICATIONS 3-3
NON-COLLUSION AFFIDAVIT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1 NON-LOBBYING CERTIFICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3 NON-DISCRIMINATION CERTIFICATION 4-4
APPENDIX 4-7
RESUMES A-1
RELEVANT PROJECT DETAILS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-55 PROPOSED AGREEMENT CHANGES A-77
City Council 21 – 211 5/16/2023
ii CITY OF SANTA ANA • On-Call Landscape Architectural Services Table of Contents
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City Council 21 – 212 5/16/2023

1. STATEMENT OF

QUALIFICATIONS
City Council 21 – 213 5/16/2023
City Council 21 – 214 5/16/2023
3 MacArthur Place, Suite 1100, Santa Ana, CA 92707 | 714.966.9220 | placeworks.com March 14, 2023

CITY OF SANTA ANA
Attn: Suzi Furjanic
Public Works Agency, M-20
Civic Center Plaza | Santa Ana CA 92701
Subject: Proposal for On-Call Landscape Architectural Services, RFP No. 22-097 Dear Ms. Furjanic:

Please accept the attached submittal as PlaceWorks' proposal for consideration to provide as-needed landscape architectural services for the City of Santa Ana. We understand that the on-call consultant would be working with the City to implement the vision and action plan set out in 2022 Parks Master to increase park access across the City by creating new parks and to improve conditions at existing parks through renovations and upgrades. Our team of designers and technical subconsultants have a broad range of expertise at all phases of public park development and is ready to assist at any level from initial PlaceWorks is a full-service design firm with expertise in park and streetscape design, as well as awardwinning practitioners of community-based design. We have six offices throughout California with full landscape architecture teams based in our Santa Ana (including 4 licensed landscape architects), Los Angeles (1 licensed landscape architect), and Berkeley (2 licensed landscape architects) offices. For landscape architecture projects with the City, PlaceWorks will lead the team and serve as the primary designer, receiving support from our in-house community engagement and environmental staff.

We have put together a preliminary team to support the type of work described in the RFQ and have broad connections within the area to expand our technical capacity as needed. Our team includes BKF Engineers for civil engineering, stormwater design, WQMPs, and surveying; PBS Engineers for electrical engineering and SCE coordination; Sweeney & Associates for irrigation design; Geocon West for geotechnical and soil analysis, and Bartlett, for tree surveying and arborist reports.

Our team's collective expertise and PlaceWorks' experience leading large multi-disciplinary teams makes us well-suited to deliver park design and planning for projects of a variety of sizes and types.

Working primarily in the public realm, our team works hard to design projects that are long-lasting and can be implemented within a defined budget and timeline. We recognize the value of a new park or green space and fundamentally believe that it can make transformative change within a community. We love being part of that process.

Furthermore, with an office in Santa Ana, PlaceWorks is deeply connected to the City. Our planning and environmental staff worked with the City to update its General Plan. Our community outreach team leader, Wendy Nowak, is located in this office, as is Maria Ceja and Ricardo Pozos—both of whom specialize in public outreach to Spanish speaking community members. Finally, nearly a dozen of our employees are Santa Ana residents, including our president and associate principal for site planning and design, Randy Jackson and Scott Ashlock—both licensed landscape architects.

Associate Principal Jesse Jones leads our Southern California practice in constructed landscape architecture projects and will serve as the primary contact for this proposal. Please contact Jesse at 714.966.9220 x3336 or [email protected] with questions or to schedule a time to meet the team to discuss our approach. We look forward to your response.

Respectfully submitted,

PLACEWORKS
Jesse Jones ASLA | Associate Principal Karen Gulley | Managing Principal, Design

COVER LETTER
City Council 21 – 215 5/16/2023
1-2

1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services

CONTRACT AGREEMENT STATEMENT
PlaceWorks has reviewed the Agreement attached to the RFP as Attachment 2 and has no exceptions; PlaceWorks also reviewed the ARPA Agreement in Attachment 4 and concurs with the provisions except those outlined in the Appendix.

FIRM AND TEAM EXPERIENCE
PlaceWorks has assembled a highly qualified team to complete the On-Call Landscape Architectural Services for the City of Santa Ana.

Team Organization

CITY OF SANTA ANA

PLACEWORKS
JESSE JONES ASLA | Associate Principal
Associate Principal-in-Charge,
Licensed Landscape Architect
C.C. LAGRANGE ASLA | Senior Associate
Senior Project Manager,
Licensed Landscape Architect

KAREN GULLEY
Managing Principal, Design
Principal-in-Charge
JOANN C. HADFIELD
Principal, Environmental
CEQA/NEPA Principal

CEQA/NEPA CLEARANCE
ELIZABETH KIM, JORGE ESTRADA | Senior Associates
CEQA/NEPA Project Managers
Jasmine Osman, Emma Haines, Vivian Kha | Associates
CEQA/NEPA Planners
Maria Ceja | Project Planner
Community Engagement

DESIGN AND COMMUNITY ENGAGEMENT
JEN CHUNG ASLA | Assoc. Designer, Licensed Landscape Architect Yue Zhang | Associate Designer David Gomez | Designer
Landscape Design, Urban Design, Graphic Design
Maria Ceja, Ricardo Pozos | Project Planners
Community Engagement, Spanish Translation/Interpretation

SUBCONSULTANTS
BKF Engineers
CHRIS RIDEOUT PE Vice Pres
Bruce Kirby PE, QSD
Associate Principal
Civil Engineering
Geocon

JELISA THOMAS ADAMS GE
Senior Engineer
Petrina Zen GE Senior Engineer
Geotechnical
PBS Engineers
Kunal ShahPE, RCDD, LEED AP Chief
Executive Officer
TARIQ HASSANPEAssoc Principal
Louis Perez, Assoc Principal
Ramon Camacho, Assoc Principal
Electrical Engineering
Sweeney & Associates

DANIEL ZUMMALLEN
Vice President
Irrigation

IN-HOUSE TECHNICAL ANALYSES

DINA EL CHAMMAS GASS
PE,QSD | Sr Engineer
Hydrology, Water Quality
TONY CHUNG PhD, INCE-USA
| Associate Principal
Noise, Vibration, and Acoustics
MICHAEL J. WATSON PG |
Senior Geologist
Geohazards, Site Assessment
JOHN VANG JD | Sr Assoc.

Air Quality, Energy, and GHG
Bartlett
JEFFREY MICKA, Biologist
Arborist
IBI Group
MIKE ARIZABAL | Senior
Transportation Engineer
Iteris
SEAN DALY AICP, PTP | Senior
Transportation Planner
Traffic Parking
Cadre
RUBEN RAMIREZ | Owner
and Principal Biologist
Biological
Cogstone
MOLLY VALASIK RPA | CEO,
Principal Investigator
Cultural
Fuscoe
IAN ADAM QSD/P | Principal
CEQA Civil Engineer

SUBCONSULTANTS
City Council 21 – 216 5/16/2023
1-3

1. Statement of Qualifications
Proposal for Services • PLACEWORKS
PlaceWorks
PlaceWorks is uniquely qualified to provide Landscape
Architecture Services for projects within the City of Santa Ana.

The following is a brief overview of our qualifications and the key strengths that we bring to future projects.

PlaceWorks serves both public- and private-sector clients throughout the state in the fields of landscape architecture, open space planning, environmental review, urban design, community outreach, GIS, and comprehensive planning. Our talented, multidisciplinary team thrives on working with communities to tackle complex problems and develop workable solutions. Our landscape architecture team has diverse experience in planning and designing parks, playgrounds, and community gathering spaces.

High Quality Design. PlaceWorks prides itself on designing beautiful, accessible, and resilient public spaces. We offer full-service landscape design experience, including, park, streetscape, and trail design and construction services. Our landscape architecture and graphic design team employs a variety of techniques to present landscape concepts, including rendered site plans and sections, concept diagramming,
photo simulations, and 3d modeling. Our landscape portfolio emphasizes community parks, recreational open spaces, regional parks and trail facilities.

Experience with Urban Parks and Renovations. PlaceWorks has substantial experience with the evaluation, redesign, construction documentation, and construction administration of public parks in urban environments. As much of our public sector work is retrofitting existing facilities, the PlaceWorks team is well-prepared to carefully analyze the existing site conditions and infrastructure and anticipate potential conflicts while also improving ADA access and universal design, and to prepare the parks and open space of today for the increased visitorship and anticipated impacts of the future. We understand the growing demands on our public parks and open spaces to provide
recreation, educational opportunities and support the health of Californians, and are excited to help shape the future of the City’s parks and facilities.

Sustainability and Water Conservation. PlaceWorks is a leader in the field of sustainable planning and design and has worked closely with many agencies and organizations, including Build it Green, and the California Urban Water Conservation Council to develop guidelines, design templates, and maintenance manuals that address water conservation, stormwater management, and high-efficiency irrigation. As on-call consultants for StopWaste.

Org for the past twelve years, we strive to “push the envelope”

PLACEWORKS SERVICES
Design
• Transit-Oriented Design
• Downtown Planning
• Design Standards/Guidelines
• Site Planning
• Large-Scale Planning and
Design
• Strategic Plans
• Landscape Architecture
• Streetscape Design
• Parks and Trails Planning
• Urban Agriculture/Urban
Forestry
• Storm Water Management
Planning
• Evidence-Based Design
Community Planning
• Comprehensive Planning, incl.

General Plans, Specific Plans
• Climate Action Planning
• Community Engagement
• Corridor Planning
• Hazard Mitigation Planning
• Transit-Oriented Development
Planning
• Corridor Planning
• Infill Planning and Design
• Zoning and Form-Based Code
• Housing Research and Analysis
• Transfer of Development Rights
• Geographic Information Systems
• Creative Media
Economics
• Economic and Market Analysis
• Economic Development
Planning
• Site Selection and Development
• Feasibility Studies
Environmental Services
• CEQA/NEPA Documentation
• Third-Party Review
• Technical Studies, including Air
Quality/Energy/GHG; Noise/
Vibration; Hydrology/Water
Quality; Geology/Geohazards;
Environmental Site Assessment;
Health Risk Assessment; Visual
Impact Analyses
• Site Investigation
• Regulatory Compliance
City Council 21 – 217 5/16/2023
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1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services Summary of the PlaceWorks Team's
Recent Relevant Projects
Public Park Park Master PlanSports Fields/Courts/Fitness StationsPlayground/Skate Park/Splash PadTrail DesignHabitat Restoration/Native PlantsPark RenovationInterpretive Signs/Public ArtLow Impact Design StormwaterGrant FundedConstruction DocumentsCEQA/NEPACommunity OutreachCompetitive Bid Support Stewart Park | Beaumont CA • • • • • • • • •
Meda Avenue Plazas | Glendora CA • • • •
Outdoor Library at Jerome Park | Santa Ana CA • • • • • • • Jean Sweeney Open Space Park | Alameda CA • • • • • •
Santa Ana River Parkway & Open Space
Plan | California Coastal Conservancy • • • • •
95th & Normandie Pocket Park | Westmont
area of unincorporated LA County • • • • •
Capistrano Beach Master Plan | Orange County Parks • • • • • Snow Park | Oakland CA • • • • • • • • • • •
Ohlone Greenway Raingarden | El Cerrito CA • • • • • •
Tidewater Use Area at MLK Jr Regional Shoreline
East Bay Regional Park District • • • • • • • • •
Richmond Wellness Trail | Richmond CA • • • • • • •
Cross Alameda Trail | Alameda CA • • • • •
Iris Chang Park | San Jose CA • • • • • • • •
Shields-Reid Park | Richmond CA • • • • • • • •
Carter Gilmore Sports Complex | Oakland CA • • • • • •
Sulphur Creek Nature Center | Hayward CA • • •
Pacheco Marsh Public Access Plan | Martinez CA • • •
Watson Park | San Jose CA • • • • •
Markham Elementary Green Schoolyard | Oakland CA • • • • • City Council 21 – 218 5/16/2023
1-5

1. Statement of Qualifications
Proposal for Services • PLACEWORKS
on green practices. Sarah Sutton, PlaceWorks Senior Landscape Advisor, is a recognized leader and author on sustainability and native and drought-tolerant landscapes.

Realistic Phasing, Prioritization and Cost Estimation. The design must be buildable, affordable, and maintainable within the City’s established budgets and thresholds. Our team includes landscape architects, civil engineers, a certified irrigation designer, and cost estimating expertise to assist in assessing priorities and costs to ensure a successful outcome. Our approach will include facilitating discussions with City staff of basic programs, operations and maintenance practices at the outset of the project. PlaceWorks also has a solid track-record estimating project costs. PlaceWorks also has a strong track record of supporting successful grant applications for parks and green spaces.

During conceptual design, the PlaceWorks team will work with cities to determine available sources of funding and grant opportunities where the project would be competitive.

Defensible Environmental Planning. PlaceWorks is also one of the West Coast’s leading environmental planning firms, providing environmental documentation for public- and private-sector clients. We have nearly four decades of experience in environmental planning and science, bringing technical expertise and a long-term perspective in shaping responses to the dynamic state and federal regulatory environment. Our in-house environmental planners and scientists have handled projects of every size, type, and complexity, including large-scale comprehensive plans, specific developments, infrastructure, and implementation projects. Good environmental analysis doesn’t just tally up impacts but finds opportunities to address and solve environmental concerns. We use our expertise to formulate workable plans while remaining objective to ensure environmental documentation withstands legal scrutiny. Our reputation is built on our consistent production of effective and defensible environmental documents. We view ourselves as the City’s environmental strategist, providing you with a deep understanding of the CEQA process, legal requirements, and court decisions.

Local Santa Ana Firm. In addition to having an office within five miles of the project, our project team includes staff with key understanding of the City and community priorities. Our planning work on the City’s General Plan provides a critical framework to understanding residents' needs. Additionally, our outreach team has working relationships with existing neighborhood groups and a keen understanding of how to provide a meaningful engagement process.

Subconsultants
Our team is supported by subconsultants in the fields of civil engineering, electrical engineering, geotechnical engineering, irrigation, and tree experts, as well as subconsultants in the disciplines of traffic and parking, biological and cultural resources, and civil engineers that specialize in CEQA/ NEPA compliance. Our landscape architecture and environmental services staff have worked with these consultants on other projects for public agencies throughout southern California and beyond.

BKF Engineers (Civil Engineering)
Since 1915, BKF Engineers (BKF) has earned a reputation for its ability to successfully plan, design, survey, and implement complex projects. It draws upon and uses its experience diligently guiding projects from the initial due diligence and feasibility stages, progressing project designs and permitting approvals, and concluding with construction and implementation. This proven approach recognizes that developing dynamic projects is informed by focused team collaboration, mitigating physical constraints and potential risks, and balancing designs goals with value engineering solutions.

Primary Contact
Chris Rideout
Principal/Vice President
4675 MacArthur Court, #400
Newport Beach, CA 92660
949.526.8460
[email protected]
City Council 21 – 219 5/16/2023
1-6

1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services Through a network of 16 west coast offices, BKF provides civil engineering, land surveying, and land planning services for government agencies, institutions, developers, design professionals, contractors, school districts, and corporations. Facilitating the unique permitting and expertise requirements of projects, it provides a number of specialty services, including Agency permit expediting, sustainable infrastructure, site accessibility consulting, hydrology/hydraulics, traffic signal and traffic handling designs, utility locating services, automated construction surveying monitoring, and 3D laser scanning.

BKF’s decades of engineering, surveying, and planning experience is evident in its legacy projects throughout the west coast. By leveraging a diverse project portfolio in combination with innovative design solutions, BKF’s team of more than 450 experienced staff is dedicated to successfully delivering sustainable and dynamic projects for communities and partners.

PBS Engineers (Electrical Engineering)
PBS Engineers, Inc. is a full-service mechanical, electrical, and plumbing (MEP) consulting firm with a staff of over eighty professionals, all committed to providing innovative solutions and personalized engineering services. PBS offers a wide range of engineering services that includes the design of mechanical, electrical, plumbing, fire protection and technology integration. The PBS Team brings a unique level of experience to every project with its industry ranging portfolio of work. PBS has proven itself to be a leader in engineering field by being recognized as a Top Engineering Firm by ENR California, Consulting Specifying Engineer and Building Design and Construction. PBS differentiates itself through a commitment to quality design, constant communication and responsiveness to client needs.

PBS Engineers is a California Corporation founded in August 2003. It is headquartered in Glendora, with offices in Los Angeles, Orange County, San Diego and in Houston, Texas. Work for the City of Santa Ana will be prepared out of our Orange County office in Costa Mesa and its headquarters office in Glendora.

Over the past 19 years it has worked with a magnitude of municipal facilities and other various government agencies, such as; City of Santa Ana, City of Long Beach, City of Torrance, City of Simi Valley, Los Angeles County, City of Monterey Park, Los Angeles County Metropolitan Transportation Authority Los Angeles Department of Building and Safety (LADBS), Los Angeles Bureau of Street Lighting (LABSL), Department State Architect (DSA), and Office of Statewide Health Planning and Development (OSHPD). We also have extensive experience working on many On-Call contracts for various public agencies, including John Wayne Airport, the City of Los Angeles Airport Authority, City of San Diego Airport Authority, Los Angeles Unified School District, Los Angeles World Airports (LAWA), San Diego County Regional Airport Authority and City of San Dimas.

Geocon West (Geotechnical)
Geocon West, Inc. (Geocon) is a California corporation established in 2003 as part of the Geocon Group (founded in 1971). It is a professional engineering consulting firm providing comprehensive geotechnical, geologic, construction inspection, and environmental engineering and consulting services. In addition to these services, it operates in-house soils and materials testing laboratories and provides environmental remediation contracting (cleanup) services.

It has nine (9) regional offices across the state including Orange County (Irvine), Los Angeles (Burbank), Palm Desert, Riverside County (Murrieta), San Bernardino (Redlands), San Diego, the Bay Area (Livermore), Fairfield, and Sacramento and employs a staff of Primary Contact
Lou Perez
Associate Principal
2100 E. Route 66, #210
Glendora, CA 91740
626.650.0350
[email protected]
Primary Contact
Jelisa Thomas Adams
Vice President & Sr. Engineer
2807 McGaw Avenue
Irvine, CA 92614
949.491.6570
[email protected]
City Council 21 – 220 5/16/2023
1-7

1. Statement of Qualifications
Proposal for Services • PLACEWORKS
approximately 300 technically strong, highly motivated engineers, geologists, environmental scientists, technicians, and special inspectors. Each office is supported by state-of-the-art inventories of field equipment and instrumentation, comprehensive technical libraries, and modern data-management systems.

Sweeney & Associates (Irrigation)
Sweeney & Associates, Inc. (Sweeney) is an irrigation consulting firm specializing in irrigation system design, master planning, and water management. Founded in 1990, in San Diego, California, the company has evolved into an internationally recognized leader in the irrigation industry. With four United States offices, an overseas production facility, and the effective use of the latest electronic data transfer techniques the firm offers excellence in irrigation design to customers around the world. Often brought into a project in the early stages of design, Sweeney are experts at the use of alternative water sources, water conservation strategies, and large-scale irrigation network design. The firm prides itself as an early adopter of the latest water conserving principles, products, and methods. During the past thirty-two years, Sweeney has completed irrigation designs across the United States and internationally.

Bartlett Tree Experts
Bartlett Tree Experts is the world's leading scientific tree and shrub care company, a full-service tree specialty firm with over 100 locations throughout the United States, Canada, Great Britain, and Ireland serving both residential and commercial clients. Bartlett helps both residential and commercial customers maintain beautiful, healthy trees. Its services range from initial tree assessment and reporting to implementation of tree care plans. Barlett’s staff includes certified arborists and horticulturalists leading the field of tree management.

IBI Group (Traffic)
IBI Group is a technology-driven design firm with global architecture, engineering, planning and technology expertise. It works across disciplines to define the cities of tomorrow through intelligent systems, sustainable buildings, and efficient infrastructure, shaping the way people live, move, learn, and heal. With more than 3,500 employees and 60+ offices around the world, the firm understands what it takes to work locally and scale globally. On September 27, 2022, IBI Group joined Arcadis, a global leader in the delivery of sustainable design, engineering, and consultancy solutions for natural and built globally.

On September 27, 2022, IBI Group joined Arcadis, a global leader in the delivery of sustainable design, engineering, and consultancy solutions for natural and built assets. Together, with passionate thinkers, designers, planners, and engineers across 70 countries, the combined strength of Arcadis IBI Group provides unprecedented opportunities to offer new client solutions, while defining the cities of tomorrow, together. Its digitally-driven expertise will transform industries and provide clients with innovative, future-focused technology-enabled solutions alongside human-centric design excellence.

Together, it is a stronger and more resilient business, committed to improving the quality of life for clients, people and partners, and communities.

Primary Contact
Daniel ZumMallen
Vice President
38730 Sky Canyon Drive, #C
Murrieta, CA 92563
951.461.6830 | dzummallen@
sweeneyassoc.com
Primary Contact
Jeffrey R. Micka
Consulting Advisor
2369 S. Robertson Blvd
Los Angeles, CA 90034
310.844.8312
[email protected]
Primary Contact
Mike Arizabal
Assoc. Mgr. Transp. Planning
18401 Von Karman Ave, #300
Irvine, CA 92612
949.833.5588
[email protected]
City Council 21 – 221 5/16/2023
1-8

1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services Iteris (Traffic)
Iteris, a publicly traded corporation (NASDAQ: ITI), is the market leader in smart mobility infrastructure management since 1987.

Iteris’ 440+ staff have decades of expertise in traffic management, along with superior services and patented products that help detect, measure, and manage traffic and vehicular performance, minimize traffic congestion, enhance safety, and empower Iteris clients with solutions to better manage their transportation networks. Iteris team members are experts in the fields of transportation planning, traffic engineering, and ITS. Knowledge of these practice areas enables Iteris to provide comprehensive services ranging from initial traffic impact studies, transportation modeling, planning, systems engineering, and detailed design, through implementation and performance measurement/monitoring.

Iteris has extensive transportation planning and engineering on-call experience, having successfully managed and completed hundreds of on-call task orders for a wide variety of public agencies. Iteris can serve any technical needs and respond quickly to task orders with accelerated schedules without sacrificing quality of work. The blend of Iteris’ local knowledge and vast transportation management experience provides the resources needed to tackle any technical requests that arise. Iteris’ past oncall engagements have involved the evaluation of impacts to traffic, transit and safety as a result of new developments (i.e. residential, retail, commercial), trip/parking generation, traffic control warrants, queuing analysis, travel demand forecasting, capacity analysis/simulation, pedestrian/bicycle/transit access studies, origin/destination analysis, circulation analysis and traffic engineering design. To the left is a selection of southern California agencies for which Iteris has provided transportation planningrelated on-call services over the past five years.

Cadre Environmental (Biological Resources)
Cadre Environmental is a sole proprietorship owned environmental consulting firm specializing in conducting natural history research for threatened and endangered species throughout California. The managing Owner/Research Biologist of the firm, Ruben Ramirez, has over 29 years of experience in the industry conducting wildlife surveys/research, developing biological technical reports, and creating Geographic Information System (GIS) databases. Mr.

Ramirez founded Cadre Environmental in June 2002 and is uniquely qualified to provide the City of Santa Ana with biological services support.

Since its inception the firm has worked on over 550 public and private sector projects in northern and southern California: Literature and Background Research, General Habitat Assessments for Sensitive Species/Constraints Analysis, Focused Threatened and Endangered Species Surveys, Endangered Species Research Design and Implementation, GIS Management—Development, Analysis, and Map Production, Biological Assessment—Technical and Research Documents, Riverside County MSHCP Compliance Surveys and Documentation, United States Fish and Wildlife Service Emergency Consultation, Endangered Species Act Permitting (Section 7 and 10a), Tribal Government Environmental Consultation, Environmental Compliance Construction Monitoring, Mitigation Bank Assessment and Development, Expert Testimony, and GIS and Environmental Compliance Training.

Primary Contact
Sean Daly
Senior Planner
Santa Ana, CA 92705
337.534.5031
[email protected]
Primary Contact
Ruben Ramirez
Owner
701 Palomar Airport Rd, #300
Carlsbad, CA 92011
949.300.0212 | r.ramirez@
cadreenvironmental.com
City Council 21 – 222 5/16/2023
1-9

1. Statement of Qualifications
Proposal for Services • PLACEWORKS
Cogstone Resource Management (Cultural Resources)
Cogstone Resource Management (Cogstone) is a California corporation and women-owned disadvantaged business enterprise that specializes in archaeology, history, and paleontology.

Established in California on April 5, 2001, for over 21 years, Cogstone has provided competent and respectful cultural and paleontological resources services to assist clients in meeting compliance requirements for federal, state, and local regulations including CEQA, NEPA, Section 106 of the National Historic Preservation Act (NHPA), Native American Graves Protection and Repatriation Act (NAGPRA), amongst others. Cogstone has expertise in preparing technical studies used for the preparation of Initial Studies, Negative Declarations, Mitigated Negative Declarations and/or Environmental Impact Reports under CEQA and Categorical Exclusions, Environmental Assessments, and Environmental Impact Statements in accordance with NEPA. Cogstone also has extensive experience preparing and implementing mitigation plans and writing mitigation compliance reports.

Cogstone’s range of services include preparation of cultural and paleontological resources inventories, cultural and paleontological resources assessments, historic resource assessments, evaluations and significance determinations, mitigation recommendations, peer reviews, Native American consultation support, record searches, surveys, archaeological testing and data recovery, sections for NEPA and CEQA documents, mitigation plans and recommendations, treatment plans, mitigation monitoring, GIS mapping and databases, cultural and paleontological Workers Environmental Awareness Program (WEAP) training, artifact identification and recovery, curation, and reporting.

Fuscoe Engineering (Civil/Infrastructure)
Fuscoe Engineering, Inc. provides a full spectrum of civil engineering services for Federal, State, County and City agencies throughout Southern California. From community centers, parks, roadways and flood control/watershed management work to public buildings and educational facilities, Fuscoe capitalizes on the knowledge of highly trained and experienced staff to deliver value and service for their clients. Fuscoe’s watershed management and CEQA/NEPA compliance strengths include preparation of Hydrology studies and Water Quality Technical Reports, Low Impact Development design, Hydromodification Management, Flood Control/Hydraulic Analysis and SWPPP preparation. The Fuscoe team provides reviews of EIR documents for consistency with technical appendices and assists with responses to public comments and representation at public hearings.

Primary Contact
Molly Valasik
Principal Archaeologist
1518 W. Taft Ave.

Orange, CA 92865
714.974.8300
[email protected]
Primary Contact
Ian Adam
VP Specialty Services
16795 Von Karman Ave, #100
Irvine, CA 92606
949.474.1960
[email protected]
City Council 21 – 223 5/16/2023
1-10

1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services Primary Team Qualifications and Roles
JESSE JONES ASLA, Associate Principal will serve as Associate Principal-in-Charge and will be responsible for for maintaining regular contact with City staff, coordinating with subconsultants, facilitating workshops, and attending all project meetings. Jesse is a licensed landscape architect and brings a broad range of experience in landscape design and site analysis to every project. Her areas of focus include playgrounds and outdoor learning environments, low-impact-design interventions for stormwater management, and large-scale public park design and renovation. Jesse works primarily on public projects and supports clients from conceptual design to construction documentation and through the public bid process and construction.

Jesse relocated from our Bay Area office to Los Angeles in 2021 and brings a wealth of experience in park construction to her new home. She continues to manage projects in both Northern and Southern California, including Stewart Park in Beaumont and the new outdoor library project at Jerome Park in Santa Ana. Jesse served as project manager or key project staff on all of the PlaceWorks projects presented in this proposal. She leads multi-disciplinary teams of architects, engineers, and technical specialists and strives for that perfect balance of highly functional and aesthetically beautiful.

C.C. LaGRANGE ASLA is a Senior Landscape Architect and project manager with a passion for creating well-crafted public spaces She has successfully worked with a variety of public agencies, from small cities to large regulatory bodies, and excels at coordination and collaboration among multiple stakeholders. She helps ensure the success of built projects by researching materials and products, working effectively with subconsultants from a variety of disciplines, understanding the application of codes and regulations, and shepherding projects through the plan-check process—all while keeping the client’s needs front and center.

C.C. was employed with PlaceWorks between 2015 and 2021, during which time, she managed a number of park projects throughout Orange and Los Angeles counties, including the Santa Ana River Parkway and Open Space Plan and PlaceWorks portion of the OC RiverWalk Feasibility Plan.

She will now be returning to PlaceWorks in March after spending the past two years as a Senior Landscape Architect, at OC Parks where she oversaw projects in planning, design, and construction phases; coordinated with multiple state and federal agencies to secure regulatory permits; and assisted OC Parks’ Planning and Design Manager with capital improvement planning and budgeting.

Projects included project management of the construction of the Mile Square Regional Park Golf Course Conversion Phase 1, which converted 93 acres of former golf course to public park (opening anticipated in summer 2023); completion of the design, permitting, and bidding of Crawford Canyon Park, a new neighborhood park in unincorporated North Tustin.

JoANN HADFIELD is a Principal of Environmental Services with more than 35 years of CEQA and NEPA experience supported by a combined urban planning and civil engineering education and complemented by five years as a public-sector city planner.

Her comprehensive background with public- and private-sector projects and her technical background make her ideally suited for the increasing complexity and diversity of CEQA and NEPA. JoAnn’s diverse projects span environmental documentation/processing for policy plans, infrastructure and transportation plans/projects, and private development projects. She has managed EIRs for all project types and is expert in the entire environmental process and has ongoing relationships with federal, state, regional, and local agencies. JoAnn's experience includes the recent Santa Ana General Plan EIR and Harbor Corridor Mixed-Use Specific Plan EIR, and serving as Principal-in-Charge for NEPA and CEQA clearance for Anaheim's OC RiverWalk Passive Park Project IS/MND and Notice of Exemption.

City Council 21 – 224 5/16/2023
1-11

1. Statement of Qualifications
Proposal for Services • PLACEWORKS
With 25 years of professional experience, ELIZABETH KIM is a seasoned Senior CEQA Project Manager who demonstrates expert CEQA knowledge and skills and has successfully completed CEQA documents for many different types and sizes of projects—from the proposal stage to adoption/certification—within approved budgets and schedules. Elizabeth's experience includes leading CEQA compliance for the OC RiverWalk 3-acre Passive Park Project, Anaheim's ocV!BE project, and NEPA/CEQA Compliance for the City of Santa Ana Public Works Department's Centennial Park Replacement Project.

Name | Title Possible Role/s

PLACEWORKS

PROJECT MANAGEMENT AND COORDINATION
KAREN GULLEY | Managing Principal Principal
JESSE JONES ASLA | Associate Principal Associate Principal-in-Charge C.C. LaGRANGE ASLA | Senior Associate Project Manager
JOANN C. HADFIELD | Principal, CEQA/NEPA CEQA/NEPA Principal ELIZABETH KIM | Senior CEQA/NEPA Associate CEQA/NEPA Project Manager JORGE ESTRADA | Senior CEQA/NEPA Associate CEQA/NEPA Project Manager

DESIGNERS
JEN CHUNG ASLA | Associate Designer Landscape Design, Graphic Design YUE ZHANG | Associate Designer Landscape Design, Urban Design DAVID GOMEZ QWEL, CWM | Designer Landscape Design
MARIA CEJA | Project Planner Community Engagement, Spanish Translation RICARDO POZOS | Project Planner Community Engagement, Spanish Translation

TECHNICAL STUDIES
NICOLE VERMILION | Principal Technical Studies Director JOHN VANG | Senior Associate Air Quality/Energy/GHG Lead TONY CHUNG PhD, INCE-USA | Associate Principal Noise/Vibration/Acoustics Lead DINA EL CHAMMAS GASS PE, QSD | Sr. Engineer Hydrology/Water Quality Lead MIKE WATSON PG | Senior Geologist Geology/Geohazards, Site Assessment Lead

SUBCONSULTANTS
BKF ENGINEERS (Civil Engineering)
CHRIS RIDEOUT, PE | Principal/Vice President Senior Civil Principal BRUCE KIRBY, PE, QSD | Associate Principal Senior Civil Engineer PBS ENGINEERS (Electrical Engineering)
KUNAL SHAH, PE, RCDD, LEED AP | President & CEO Principal Electrical Engineer TARIQ HASSAN, PE | Associate Principal Principal Mechanical Engineer LOUIS (LOU) PEREZ | Associate Principal PBS Project Manager RAMON CAMACHO | Senior Associate Sr Plumbing & Fire Protection Design Engineer City Council 21 – 225 5/16/2023
1-12

1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services Name | Title Possible Role/s
GEOCON WEST (Geotechnical)
JELISA THOMAS ADAMS, GE | Senior Engineer Senior Geotechnical Engineer PETRINA ZEN, GE | Senior Project Engineer Senior Project Engineer SWEENEY & ASSOCIATES (Irrigation)
DANIEL ZUMMALLEN, ASIC | Vice President Principal Irrigation Specialist BARTLETT TREE EXPERTS (Arborists)
JEFFREY R. MICKA | Consulting Arborist Arborist
IBI GROUP (Traffic/Parking)
MIKE ARIZABAL | Associate Manager Transportation Planner ITERIS (Traffic/Parking)
SEAN DALY AICP, PTP | Senior Planner Senior Transportation Planner CADRE ENVIRONMENTAL (Biological Resources)
RUBEN RAMIREZ | Principal Principal Biologist
COGSTONE RESOURCE MANAGEMENT (Cultural Resources)
MOLLY VALASIK, RPA | CEO/CFO Cogstone Overall Program Manager FUSCOE ENGINEERING (Water/Civil Engineering)
IAN ADAM, CPSWQ, QSD/P | VP, Speciality Services Fuscoe Principal, Stormwater Management The percentage of each individual's time devoted to this project is to be determined on a project by project basis, as is acceptable per the City's Questions & Answers.

Resumes for the key staff identified are included in the Appendix. Additional materials are available upon request.

City Council 21 – 226 5/16/2023
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1. Statement of Qualifications
Proposal for Services • PLACEWORKS

UNDERSTANDING OF NEED
As on-call for landscape architecture services, the PlaceWorks team is prepared to support the City as it carries out parks and green space improvements. The City currently provides 1.1 acres of park space per 1,000 residents and the 2022 Parks Master Plan set a goal of 3 acres per 1,000 residents.

Meeting this goal, along with providing the necessary upgrades and park maintenance that the plan also recommends, will require strategic focus on park development, fundraising, and partnership. Our team is excited to support these efforts as the City builds its park network for the future. We identifed the following key consideration for the City's selected on-call design team.

Support the City's Park Equity Goals. The City's Parks Master Plan also sets key initiatives focused on park equity, access, and environmental justice to ensure that residents that park services respond appropriate to public need. While new parks in areas with limited park access bring important new opportunities for recreation, they face unique challenge of over use and high demand. Designing resilient parks that can serve the population over the long term will be critical.

Engage the Community and Respond to their Needs. Parks are successful when the communtiy embraces them and takes ownership over the space. Community participation in design and implementation helps to build community support and ensure that a new park space responds to the distinctive character of the neighborhood where it is located.

Consider Long-term Operation and Maintenance. Parks and trails are a long-term invesment and require a dedicated staff to maintain them. Discussions with City operations and maintenance staff are critical through all phases of design from intial considerations to detailed instructions for upkeep of newly constructed facilities. Understanding these realities will ensure that the park does not set unrealistic management goals and can provide a long-term asset to the community that is consistent with the maintenance capacity of the City.

Provide High Quality Projects. No matter the scale or budget, the landscape architecture team needs to deliver products that are well designed, realistic, and ready for the City to use. From a conceptual design that will be used for grant applications to a final bid package, the project team must use creativity and quality control to ensure that the final deliverables meet the City's needs.

Approach
While each project is unique, the PlaceWorks team has developed the following core practices that ensure successful design and planning processes and project outcomes.

Following is a summary of the approach to various tasks described as needed in the RFQ.

Site Specific Master Planning & Concept Development
Most projects begin with conceptual design and site understanding. Technical Expertise. In the initial phases of a project, we draw on our technical team members, both subconsultants and in-house experts, for the needed technical information, base data and/ or surveys. Our combined team for this effort has the breadth of experience to assess baseline conditions for most park and trails projects, including resource assessments, survey and mapping, and utlity assessments. In additional to our teaming partners, PlaceWorks has in-house experts in air quality, noise, climate adaptation and site assessment (Phase I). Because we regularly complete design and environmental compliance concurrently, our teams are able to ensure well-coordinated work products and schedules, as well as ensure that potential environmental issues and impacts are considered during the planning and design phases.

City Council 21 – 227 5/16/2023
1-14

1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services Alternatives Development. Our Schematic Design process includes developing design alternatives for delivering the proposed project improvements. The alternatives are prepared to provide an equal experience in terms of park programming but vary in layout and design details. We use the Adobe Creative Suite to develop initial concepts and graphics, and 3d modeling software including lumion and sketch-up to create realistic visualizations that help convey design. These alternatives will present the City and the public, through community engaement efforts, with options to consider before moving into a Master Plan document, or into Design Development, should a project be headed for construction. Once a preferred approach is determined, the PlaceWorks team moves through the design phases using AutoCAD for the development of construction documents. Master Plan. PlaceWorks’ cross-disciplinary practice gives us a holistic perspective in researching, reviewing, analyzing, planning, and designing. Our landscape architecture team specializes in working across scale, providing both large-scale park planning services and detailed constructionready design. We have completed master planning projects and feasibility studies for a variety of public agencies and understand the level of detail required to present a project at this phase.

Additionally, our strong experience with and knowledge of all aspects of the project including design development, construction documents, cost estimating, permitting, bidding, and construction administration allows us to anticipate and plan for potential issues that could come along later in future design phases. This understanding, along with input from our in-house experts in environmental analysis, permitting, and compliance support, also helps to ensure that our projects are planned and designed to be largely self-mitigating. While the Master Plan phase may not include construction, we understand that the design must be permittable, buildable, affordable, and maintainable within the City’s established budgets and thresholds.

Community Outreach
Through our community engagement work on a wide range of park, trail, open space and public space design projects, we have developed the following principles for successful processes:
Balanced Interests. PlaceWorks works hard to ensure that input is received from all points of view.

PlaceWorks facilitators are trained to maintain the overall balance of different interest groups, ensuring that the discussion is not unduly slanted toward one particular point of view and that everyone has a chance to hear from each other.
Substantive Involvement. We believe in the importance of hands-on, substantive involvement in building, understanding, and supporting the design process, for example through site-based exercises that require participants to work to help our team develop creative solutions that aim to meet multiple goals and desires at once.
Structured Meetings or Activities. PlaceWorks will help the City strategize about how to structure each stakeholder meeting or event to achieve specific goals most critical to developing a workable, consensus-based design. While we understand that there can be differing opinions and potential conflict regarding park uses and among user groups, as well as concerns from neighbors or other community members, we have the experience in facilitating dialogue and engagement activities such that conversations are positive and focus on problem-solving. We have the skills and experience needed to keep public feedback focused on practical, implementable results.

City Council 21 – 228 5/16/2023
1-15

1. Statement of Qualifications
Proposal for Services • PLACEWORKS
Construction Documentation and Construction Administration The development of construction documents and assistance with construction administration is a core service offered by the PlaceWorks team. We have an established history of planning, design and construction of public spaces, and are recognized for our creative, responsive and flexible approach to the development of community-serving parks and open spaces. Design Concept to Bid Set PS&E. For decades, PlaceWorks has worked with agencies to design and improve neighborhood and community parks. We are facile with the full range of tasks in the design process. Our “toolkit” includes design diagramming, freehand illustration—both in studio and live at meetings, digital simulations, and comprehensive Plans Specifications and Estimates submittal management. We perform all of our landscape architectural construction cost estimating in-house.
Quality Control. As part of our quality control process, a principal reviews all products before they are submitted to a client. We are committed to high-level principal and senior associate involvement in all aspects of project management, document development and product delivery. Constructability and budget review. We address budgets at the outset of a project and prepare updated estimates at every phase of design. As the plans near completion, we perform in-house cross-checks by one of our landscape architects not involved in the project to apply fresh eyes and perspectives regarding budget, project staging, and construction details for clarity. We also have sub-consultants available to provide 3rd party peer-review, if desired by the City. Bid support. During the bid process, PlaceWorks supports our clients as needed from preparation of the bid form, attendance at the pre-bid conference, responses to pre-bid question and preparation of addenda, if needed, and evaluation of bids. Our public sector clients appreciate PlaceWorks’ understanding of the public bid process and procedures and utilize our services to prepare forms and monitor the bid process when they do not have the available staff. Construction administration. PlaceWorks routinely provides assistance with construction administration on public construction projects, from beginning to end. We provide ongoing assistance including submittal and mock-up review, site visits, RFI review and response, and preand final punch lists. We pride ourselves on producing CD’s that are clear and buildable, minimizing conflicts and confusion in the field.

Environmental Planning
PlaceWorks has a deep familiarity with state and local procedures. Our standard process when working with local, state, and federal procedures begins with a code review that identifies relevant standards and legal requirements. This is informed by our experience working with cities, counties, and agencies to shape local codes, prepare CEQA/NEPA documentation, and to provide plan check review. PlaceWorks has conducted numerous studies for state and federal agencies, and we understand that some community outreach efforts may fall under federal procedures. At the outset of the environemntal document preparation process, we will work first to fully understand the whole of the project. This includes attending meetings; reading project information; studying plans; and asking questions about staging, timing of construction, and area of disturbance. Once we know the full extent of the project, we will review the potential impacts in the context of any previously certified environmental documents, using any technical studies prepared in support of project design, as well as our own project-level experience in construction.

City Council 21 – 229 5/16/2023
1-16

1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services Every permitting agency has its own set of environmental guidelines. The PlaceWorks team is skilled in working with agencies to ensure that all needs are met. We start by contacting the environmental official directly, asking for examples of previously acceptable work, and reviewing the agency-specific written guidelines. While we have experience with many different agencies, we always verify the requirements as they frequently change. Once we know the specifics of the agency, we adjust our technical studies and analysis to ensure the agency is comfortable with the determinations.

Project Management
PlaceWorks trains effective project managers with the tools to communicate effectively with clients and stakeholders. We hold regular progress meetings to keep the project team up to date and involved in the project. Documentation with action items will ensure clear direction and avoid delays.

Materials for public review and meeting presentations will be reviewed by the City’s project manager to ensure consistency with the project goals and City messaging. Presentation materials will be graphically rich and easy to understand. They will also be reviewed by internal staff for content and quality. When leading a multidisciplinary team, PlaceWorks coordinates directly with all subconsultants and fosters a collaborative workflow to ensure that the project is delivered in a cohesive and integrated way.
Communication. At the outset of the project our principal and project manager established communication protocols with the client. The protocol includes an agreed-upon approach to methods of communication, frequency of check-ins, and review and submission of interim deliverables. PlaceWorks holds regular team meetings in order to discuss progress, questions and any issues that may arise during the development of products. We maintain constant communication with our clients and subconsultants, and documents decisions in writing to make certain they are clearly understood by all team members. We will work with the City to develop complete critical path schedules in the initial project stages and establish meeting and workshop dates as early as possible, to allow everyone involved to monitor the project’s progress. We schedule dates for written deliverables in order to allow adequate time for internal review to ensure that each product we give our clients is a well-coordinated and complete document. Cost Control. PlaceWorks maintains a rigorous system of project cost control, employee billability, and client invoicing. Our project budget sheets are oriented subtask-by-subtask, and include both hours/budget used, hours/budget available, and percentage of work complete. All Project Managers are required to complete monthly staffing needs for each of his/her projects, which are then used by the PlaceWorks Management Team to develop long term staffing requirements for all PlaceWorks team members. We maintain a redundant invoicing process whereby invoices are distributed to Project Managers for review and signature, then rerouted to project Principals-in-Charge for a second review and execution. Invoices are then returned to accounts receivable with required revisions, to be returned to Project Managers for final review before distributing to clients.

City Council 21 – 230 5/16/2023
1-17

1. Statement of Qualifications
Proposal for Services • PLACEWORKS

RELEVANT PROJECT EXPERIENCE
Following is a list of projects related to the scope of work that PlaceWorks has completed within the past five years. Please see the Appendix for images and additional projects from the PlaceWorks team. We offer the following selected projects to show the range of our experience.

Jerome Park Outdoor Library Details/Images on page A-55 PlaceWorks is currently working with the City of Santa Ana to develop their first outdoor library. Anchored by a library vending machine, the outdoor library will include public space for residents to recreate, learn, and play. The city’s vision includes a multi-disciplinary space that can host programs and events and also serve as a educational space for children and adults.

Working with grant funding from the COVID-19 relief program, PlaceWorks is developing design concepts that creatively embrace that vision within the budget of the grant program with focused attention on implementation to complete the project within the proposed schedule.

Highlights Multi-generational gathering space, outdoor learning environment, customized kiosk design
Location Santa Ana, California
Year Completed Ongoing
Client Contact Brian Sternberg, Library Services Director, City of Santa Ana | 714.647-5296 | [email protected]
Snow Park Renovation Details/Images on page A-59
PlaceWorks worked with the City of Oakland to redesign Snow Park to more effectively manage stormwater and incorporate new park features to meet the needs of the local community.

These include a new state-of-the-art terraced play area and a pedestrian promenade, with a highly visible rain garden featuring a custom art piece by local artists. PlaceWorks also provided outreach and coordination with the community and multiple advisory committees to create conceptual plans for the park, streetscape, and lakeside improvements. The plans were developed into construction documents and PlaceWorks provided construction administration. PlaceWorks’ role on this project also included environmental review under CEQA and NEPA.

Highlights Multi-level playground, award winning park renovation project, innovative stormwater management
Location Oakland, California
Year Completed 2019
Client Contact Alison Schwarz, CIP Project Coordinator, City of Oakland | 510.238.6386 | [email protected]
City Council 21 – 231 5/16/2023
1-18

1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services Jean Sweeney Open Space Park Details/Images on page A-63 PlaceWorks prepared design development and construction documents for this unique 27-acre community park in the heart of Alameda. The design process built on a master
plan developed by the City with input from residents.

PlaceWorks conducted community outreach with residents and stakeholders to ensure that the final project fulfilled their vision for the site. The park incorporates elements from the site’s previous use by the Beltline Railway, including a historic train shelter and interpretive signage about Jean Sweeney’s legacy as an open space advocate. The nature play area incorporates natural elements, such as boulders and logs repurposed from City tree maintenance, with playground equipment to create a unique and memorable play experience for both young children and older youth.

Highlights Prefabricated gathering pavilion and rest stops, large playground with water features, integrated trail and bike path
Location Alameda, California
Year Completed 2018
Client Contact Amy Wooldridge, Recreation and Parks Director | 510.747.7570 | [email protected]
Iris Chang Park Details on page A-61
PlaceWorks provided master planning, landscape architectural design, and construction documents for a new 2.5-acre
memorial sculpture park in North San Jose. PlaceWorks’
CEQA staff completed the Initial Study/Negative Declaration necessary for the project. The park is named after Iris Chang, a Chinese-American journalist and author. PlaceWorks worked closely with the community as well as with Ms. Chang’s parents in shaping the vision for the park, which includes a series of monumental stone sculptures created by the artist Richard Deutsch. The park design includes a dynamic planting plan made up of grasses of various textures and sizes arranged in concentric and undulating waves. These textures and forms, combined with the stone sculptures, create a contemplative environment for visitors to consider Iris Chang’s legacy.

Highlights Collaboration with local artist, multiuse lawn and drought tolerant planting, Flood Control District coordination
Location San Jose, California
Year Completed 2019
Client Contact Han-Lei Wang, Landscape Architect, City of San Jose Public Works | 408.535.8356 | [email protected]
City Council 21 – 232 5/16/2023
1-19

1. Statement of Qualifications
Proposal for Services • PLACEWORKS
Santa Ana Centennial Park RVA and CEQA/NEPA Details/Images on page A-69 PlaceWorks performed Recreational Value Assessment (RVA) and documented one of the main components of the Federal Lands to Park Lands Exchange Requirement—justification of public recreational utility of the land proposed for exchange and its replacement. The report provides an analysis of the combined recreational value of three proposed sites in comparison with the CEC Site at Centennial Park and includes a site analysis; review of policies, plans, and trends; community park need analysis; recreational opportunities and constraints analysis; and conclusion, which demonstrates that the three proposed replacement properties (McFadden Site, 6th Street Site, and Raitt Street Site) would provide equal or greater recreational value.

Highlights Successfully satisfied the National Parks Service’s complex criteria for transferring land use restrictions from the CEC site to three very different new park sites located in different socio-economic areas of the city.

Location Santa Ana, California
Year Completed 2018 (Value Assessment) | 2020 (CEQA/NEPA) Client Contact Ron Ono, Administrative Services Manager, City of Santa Ana | Retired City Council 21 – 233 5/16/2023
1-20

1. Statement of Qualifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services

REFERENCES
PlaceWorks has provided references from clients who can attest to the quality of the work we do. We encourage you to contact them to find out more about our project work.

Clement Lau, Departmental Facilities Planner
COUNTY OF LOS ANGELES | Department of Recreation and Parks | 1000 S. Fremont Ave Unit #40, Bldg. A-9 West 3rd Floor, Alhambra, CA 91803 | 626.588.5301 | [email protected] Dates of Work 2013–2015, 2016–2019, 2020
Services Provided Multiple projects including community parks plans, street level renderings for public works improvements, and community engagement including the Park at 95th and Normandie; details on page A-68
Annie Youngerman, Project Manager
THE TRUST FOR PUBLIC LAND | 101 Montgomery St #1000, San Francisco CA 94104 | 415.800.5201 | [email protected]
Dates of Work September 2019–June 2021
Services Provided Conceptual design, construction drawings, and construction administration of Markham Elementary School in Oakland, CA; details on page A-67 Barney Matsumoto, Landscape Architect
CALIFORNIA STATE PARKS, SOUTHERN SERVICE CENTER | 2797 Truxtun Rd, San Diego, CA 92106 | 619.221.7070 | [email protected]
Dates of Work Ongoing
Services Provided Various projects as on-call park planners for California State Parks Dustin Christensen, Principal Engineer
CITY OF BEAUMONT | Public Works Department | 550 E. Sixth Street, Beaumont, CA 92223 | 951.769.8522 | [email protected]
Dates of Work May 2022–Ongoing
Services Provided Beaumont Stewart Park Improvement Project Landscape Architecture Details on page A-57
City Council 21 – 234 5/16/2023

4. CERTIFICATIONS
City Council 21 – 235 5/16/2023
City Council 21 – 236 5/16/2023
4-1

4. Certifications
Appendix
ATTACHMENT 3-1: NON-COLLUSION AFFIDAVIT

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-1

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Note: The above Non-collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non-collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution.

Signed
State of California
County of
Subscribed and sworn to (or affirmed) before me on this day of , 20 , by before me.
, proved to me on the basis of satisfactory evidence to be the person(s) who appeared Notary Public Signature Notary Public Seal
Karen Gulley, Vice President and Managing Principal, Design Orange
14th March 23
Karen Gulley
City Council 21 – 237 5/16/2023
4-2

INSERT JENNIFER'S NOTARIZED JURAT FORM
City Council 21 – 238 5/16/2023
4-3
Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-2
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

Firm
Signed and Printed Name:

Title
Date
PlaceWorks
Karen Gulley, Managing Principal, Design
Managing Principal, Design
March 14, 2023
City Council 21 – 239 5/16/2023
4-4
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-3
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City Council 21 – 240 5/16/2023
4-5
City of Santa Ana RFP 22-097
Page A3-4
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

Signed:

Title:

Firm:

Date:

Karen Gulley
Managing Principal, Design
March 14, 2023
PlaceWorks
City Council 21 – 241 5/16/2023
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4. Certifications
CITY OF SANTA ANA • On-Call Landscape Architectural Services This page intentionally left blank.

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Appendix
CITY OF SANTA ANA • On-Call Landscape Architectural Services This page intentionally left blank.

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A-53
Relevant Projects
City Council 21 – 244 5/16/2023
A-55
PlaceWorks is currently working with the City of Santa Ana to develop its first outdoor library. Anchored by a library vending machine, the outdoor library will include public space for residents to recreate, learn, and play. The city’s vision includes a multidisciplinary space that can host programs and events and also serve as a educational space for children and adults. Working with grant funding from the COVID-19 relief program, PlaceWorks is developing design concepts that creatively embrace that vision within the budget of the grant program with focused attention on implementation to complete the project within the proposed schedule.

Working within an existing park, the PlaceWorks team is carefully examining existing conditions to create a design that integrates seamlessly with the park and maintains key park assets, like existing shade trees. The team is also conducting a tailored outreach program focused on reaching out to the local community and nearby residents, including working with high school students in the leadership group at KidWorks, a local nonprofit focused on youth development.

The PlaceWorks team developed two conceptual alternatives based on different themes and offering differing site aesthetics. The project team is currently working with the community and the City to evaluate these designs and move to a preferred concept. After finalizing the preferred concepts, the team will develop full construction documents with plans, specifications, and estimates, and will support the City with construction administration.

JEROME PARK OUTDOOR LIBRARY
So much more than a park or a library
Location
Santa Ana, California
Size
2 acres
Client
City of Santa Ana
Date Completed
Ongoing
Services Provided
Landscape Architecture, Community
Engagement
Return to Proposal page 1-17
City Council 21 – 245 5/16/2023
A-56
PlaceWorks is currently working with the City of Beaumont on a renovation of Stewart Park. The park is at the heart of the city and once contained the City’s only public swimming pool. Due to safety issues, the pool was removed, and the park renovation is intended to provide new upgrades to bring visitors back to the park. Planned improvements include a large splashpad, two playgrounds, a skate park, shaded picnic areas, an additional restroom and shower building, basketball courts, pathways, community gathering space and farmer’s market area, and an amphitheater. Stewart Park hosts two major events in the summer with large performances bringing in thousands of visitors from the surrounding area. The park design must be dynamic enough to provide everyday comfort to residents and durable enough to sustain large amounts of traffic during events.

The park renovation includes closing two streets that run through the park and relocating utilities within the right-of-way. The design intends to integrate the streets into the park through regrading and reconfiguring of internal trails and entry points. Stewart Park is also utilized as a flood control basin. The site design reconfigures the basin geometry to better accommodate public use but is retaining the overall flood capacity. Major site features, including the splash pad, playground, and park buildings are located at the highest elevations of the park to avoid potential for future flooding. The PlaceWorks team is leading

STEWART PARK IMPROVEMENT PROJECT
Back to the Heart of the City
Location
Beaumont, California
Size

13.8 acres
Client
City of Beaumont
Date Completed
Ongoing
Services Provided
Landscape Architecture, Online
Survey, CEQA
City Council 21 – 246 5/16/2023
A-57
coordination with outside agencies to ensure project compliance and permitting prior to the start of construction.

To gather feedback on project goals and community vision for the project, PlaceWorks conducted an online survey that received over 800 responses.

The design team utilized this feedback to develop two conceptual design alternatives focused on different themes but offering the same general amenities. Additional outreach with community members and feedback from City Council resulted in a preferred alternative that brings together elements from each alternative into a cohesive layout. The preferred alternative celebrates the City’s history through interpretive elements and highlights its natural assets, including orienting the amphitheater with views of the surrounding mountains and integrating planting and hardscape to effectively move water in swales and provide an aesthetically appealing landscape feature. The playground and splash pad make use of existing site topography to create a multi-tiered play space that also references the surrounding mountains, which is one of the celebrated features of living in Beaumont.

PlaceWorks is leading a team of engineers and product designers and is also providing CEQA services to ensure the project is ready for construction. The development of construction documents, plans, specifications, and estimates is currently under way.
50 100 200 feet N

STEWART PARK RENOVATION

PREFERRED ALTERNATIVE
DRAFT - 12.16.2022
20’x30’
amphitheater
oriented with
mountain view
behind
concrete swale
entry plaza and
market space
multipurpose
field
street parking
diagonal street parking
11th Street
Maple Avenue
Orange Avenue
community
porch
relocated basketball
courts
single
picnic
tables
group picnic
shade structure
with grill (18
picnic tables,
approximate
capacity 100
people)
new
restroom
& outdoor
shower
group picnic
shade
structure with
red “tile” roof
existing
restroom bioretention
area
upgraded
skate park
splash pad all ages
playground
playground associated w/
picnic area (open to all
but in close proximity and
visible from picnic area)
stairs fitness class
space
entry
plaza
Return to Proposal page 1-20 City Council 21 – 247 5/16/2023 A-58
PlaceWorks worked with the City of Oakland to develop a comprehensive urban greening retrofit along Oakland’s iconic Lake Merritt, as outlined in the 2002 Lake Merritt Master Plan. The intersection of Lakeside Drive and Harrison Street was completely reconfigured, and this task served as an opportunity for narrowing and removing paved areas and applying complete streets principles, building roadway rain gardens, and improving the urban character, walkability, and user experience at the lake. The project creates a new pedestrianand bicycle-friendly multimodal corridor connection along Lakeside Drive and Harrison Street. Adjacent Snow Park was also redesigned, and new features were added to meet the needs of the local community.

These include a new state-of-the-art terraced play area and a pedestrian promenade, with a central rain garden featuring a custom art piece by local artists WowHaus. The sculpture represents a mythical waterdwelling creature that connects the site’s location near the lake and the rainwater elements in the park. The project was designed to meet Bay-Friendly Landscape standards, including permeable and high-albedo paving, native and climate adapted plantings, and high recycled content in all purchased materials.

LAKESIDE GREEN STREETS
Connecting Downtown Oakland to Lake Merritt
Location
Oakland, California
Size
14 acres; 0.5 mile trail
Client
City of Oakland Community &
Economic Development Agency
Date Completed
June 2019
Construction Cost
$11.7 Million
Services Provided
Landscape Architecture, Urban Design,
Community Outreach and Facilitation,
Bicycle and Pedestrian Planning,
Stormwater Management, Complete
Streets Design, Streetscape Design,
Green Streets, Waterfront Design,
Accessible Design, Park Restoration,
CEQA, Construction Administration
City Council 21 – 248 5/16/2023
A-59
PlaceWorks also provided outreach and coordination with the community and multiple advisory committees to create conceptual plans for the park, streetscape, and lakeside improvements. The plans were developed into construction documents that included specific enhancements for roadways, electrical systems, street lighting, and stormwater infrastructure, including ample rain gardens. PlaceWorks’ role on this project included environmental review under CEQA and NEPA. PlaceWorks also provided construction administration.

Return to Proposal page 1-17 City Council 21 – 249 5/16/2023 A-60
PlaceWorks provided master planning, landscape architectural design, and construction documents for a new 2.5-acre memorial sculpture park in North San Jose. PlaceWorks’ CEQA staff completed the Initial Study/Negative Declaration necessary for the project. The park is named after Iris Chang, a Chinese-American journalist and author, who wrote the bestselling book, The Rape of Nanking, which covered atrocities committed in China by the Japanese army, a forgotten holocaust of the Second World War. PlaceWorks worked closely with the community as well as with Ms. Chang’s parents in shaping the vision for the park, which includes a series of monumental stone sculptures created by the artist Richard Deutsch.

The site is located adjacent to Coyote Creek Trail and the new path system includes an accessible trail connection from the park and its neighborhoods up to the trail, which runs along the top of a levee. The grading required to bring users from ground level to the trail provided inspiration for exuberant curves in path layout and in earthform, allowing the landscape to have a sculptural form of its own.

The park design includes a dynamic planting plan made up of grasses of various textures and sizes arranged in concentric and undulating waves.

These textures and forms, combined with the stone sculptures, create a contemplative environment for visitors to consider Iris Chang’s legacy.

IRIS CHANG PARK
Memorial and Contemplation Park
Location
San Jose, California
Size

2.5 acres
Client
City of San Jose
Date Completed
September 2019
Construction Cost
$1.8 Million
Services Provided
Landscape Architecture, Master Plan,
CEQA, Artistic Design, Construction
Documents, Cost Estimating,
Construction Administration
City Council 21 – 250 5/16/2023
Return to Proposal page 1-18 A-61
0’ 25’ 50’ NORTH

1. Power of One

2. Double Spiral

3. The Ripple

4. Story Grove Plaza

5. Touch Sculpture

6. History Sculpture

7. Entry Plaza

8. Great Lawn

9. Bands of ornamental grasses & perennials

10. ADA Connection to Coyote Creek Trail

11. Identifying Stone

12. Bioretention
LEGEND
Coyote Creek
Epic Way
Coyote Creek Trail
Multi-Family Housing
Single Family Housing
1 2
3 4
5 6
7 8
9 10
11 12 12
12 City Council 21 – 251 5/16/2023
A-62
PlaceWorks prepared design development and construction documents for this unique 27-acre community park in the heart of Alameda. The design process built upon a masterplan developed by the City with input from residents. PlaceWorks conducted community outreach with residents and stakeholders to ensure that the final project fulfilled their vision for the site. A phasing plan was developed separating construction and bidding of the park into four phases. The first phase of construction includes the Cross-Alameda Trail, a shaded Class I bike trail which runs along the northern edge of Jean Sweeney Open Space Park.

The second phase of construction includes the eastern end of the Park, with a large nature playground, great lawn, picnic pavilion, parking lot and stormwater treatment planting. The park incorporates elements from the site’s previous use by the Beltline Railway, including a historic train shelter and interpretive signage about Jean Sweeney’s legacy as an open space advocate. The nature play area incorporates natural elements, such as boulders and logs repurposed from City tree maintenance, with playground equipment to create a unique and memorable play experience for both young children and older youth. The third and fourth phases of the park will expand the park by adding, a large community garden, demonstration orchards, a bicycle skills course, habitat planting areas, and hiking trails with ongoing opportunities for outdoor education and nature-watching.

JEAN SWEENEY OPEN SPACE PARK
Creating Nature in the City
Location
Alameda, California
Size
27 acres, 1 Mile of Trail
Client
City of Alameda
Date Completed
Phase I and II complete
Construction Cost
$3 Million Phase I Trail, $3.8 Million
Phase II Park
Services Provided
Landscape Architecture, Open Space
Planning and Design, Construction
Documents, Community Garden
Design
City Council 21 – 252 5/16/2023
A-63
PlaceWorks also provided outreach and coordination with the community and multiple advisory committees to create conceptual plans for the park, streetscape, and lakeside improvements. The plans were developed into construction documents that included specific enhancements for roadways, electrical systems, street lighting, and stormwater infrastructure, including ample rain gardens. PlaceWorks’ role on this project included environmental review under CEQA and NEPA. PlaceWorks also provided construction administration.

Return to Proposal page 1-18 City Council 21 – 253 5/16/2023 A-64

OHLONE GREENWAY RAINGARDEN
Stormwater Management as a Public Amenity
Location
El Cerrito, California
Size

2.75 acres
Client
City of El Cerrito
Date Completed
October 2014
Construction Cost
$603,000
Services Provided
Landscape Architecture, Community
Participation, Bicycle and Pedestrian
Planning, Stormwater Management,
Streetscape Design, Accessible
Design, Play Area Design, Habitat
Restoration, Cost Estimating,
Construction Administration
The City of El Cerrito received an Urban Greening Prop 84 Grant to improve a 2.75-acre project area along a 0.3-mile stretch of the Ohlone Greenway, an urban trail connecting East Bay coastal cities. PlaceWorks is designing a landscape concept plan and detailed construction documents to restore two outfall culverts on forks of Cerrito Creek. The design will highlight stormwater management in the Ohlone Greenway Natural Area, and will incorporate interception of stormwater from Fairmont Avenue. Once completed, the project will offer beautiful rain gardens, an informal explorative natural play area, interpretive design elements, and improved riparian habitat and water quality. Public process for this multimodal trail and outdoor rain garden includes a site walk and two workshops that build upon the history of interest in this project by existing vested stakeholders. The design team will continue to work with Friends of Five Creeks, one of the key stakeholders, to refine approaches and details for the creek and riparian habitat improvements.

PlaceWorks is also assisting the City on agency coordination and permitting with the Regional Water Quality Control Board and the California Department of Fish & Game, as well as coordination with the ongoing BART Earthquake Safety Program.

City Council 21 – 254 5/16/2023
A-65 City Council 21 – 255 5/16/2023
A-66

MARKHAM ELEMENTARY LIVING SCHOOLYARD
Promoting Outdoor Play in a Sustainable Landscape
Location
Oakland, California
Size

1.15 acres
Client
The Trust for Public Land
Date Completed
Phase 1 Summer 2019;
Phase 2 June 2021
Construction Cost
$500,000
Services Provided
Landscape Architecture, Community
Outreach, Environmental Education
and Nature Play, Schoolyard Retrofit
The Markham Elementary School project is a collaborative team effort between the Trust for Public Land (TPL), Oakland Unified School District (OUSD) and Markham Elementary community. Located in Oakland’s industrial district, the schoolyard and surrounding neighborhood suffer from poor air quality, noise pollution and a general lack of green space.

A priority for this project was to create a living schoolyard that promotes outdoor play in a hardy, sustainable and safe landscape.

PlaceWorks worked with TPL to transform underutilized asphalt play courts at the school into a living schoolyard with major features that include an outdoor classroom, numerous nature play areas, an expanded community garden, and an orchard that offers students opportunities for outdoor education and experience working in the garden. Based on design ideas developed in a comprehensive community-outreach process, PlaceWorks developed a site master plan and construction documents. Phase 1 of the project was completed in the summer of 2019 and included the expanded garden space, the fruit tree orchard, and the shaded seating area.

City Council 21 – 256 5/16/2023
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Phase 2 was significantly influenced by the COVID-19 pandemic with California issuing a statewide shelter-in-place order during the development of construction documents. Oakland Unified School District (OUSD) remained closed during the design phase and the value of outdoor learning spaces became more apparent. Construction was completed in June 2021, and the site will be ready to welcome students in Fall 2021 with new outdoor classrooms, comfortable spaces for social distancing, and established plant materials. This project will be a celebrated community asset and open space resource to the school and greater neighborhood community for generations to come.

Return to Proposal page 1-20 City Council 21 – 257 5/16/2023 A-68
Working in partnership with the Los Angeles Neighborhood Land Trust (LANLT), PlaceWorks provided landscape architectural services including site design, renderings, cost estimating, and community engagement support for the development of a pocket park at the 95th and Normandie site, which is owned by LA County Department of Parks and Recreation (DPR). The small site was identified as a potential park site in a park-poor neighborhood, with the potential of meeting residents’ needs for green space and high intensity active use. The PlaceWorks team worked closely with LANLT staff and LA County DPR staff to document the site conditions, analyze constraints, and develop an approach to the site that would meet funder and community needs.

Community safety is a high priority for residents. The PlaceWorks team completed a series of sight line analysis and circulation diagramming to determine how to effectively organize the space to maximize clear views through the site and multiple paths of travel to navigate to exit points.

PlaceWorks created several hand-drawn renderings of site alternatives which illustrate the spatial relationships between site elements.

These hand drawings effectively demonstrated possibilities for the space to community members. PlaceWorks also developed a series of activities that were used during participatory community workshops.

These activities solicited feedback on the design elements at the site, planting palettes, equipment selection, and the site name. Funding for the project is currently delayed and the project team will finalize construction drawings prior to a public bid process.
95th & NORMANDIE POCKET PARK
Meeting Los Angeles County Residents’ Needs for Green Space Location
Westmont Neighborhood,
Unincorporated Los Angeles County
Size

0.25 acres
Client
Los Angeles Neighborhood Land Trust
Date Completed
Ongoing
Construction Cost
Estimate $2.2 million (not yet
constructed)
Services Provided
Park Design Concept Development,
Construction Drawings, Cost Estimates
Specifications, Utility Coordination
Return to Proposal page 1-20
City Council 21 – 258 5/16/2023
A-69
PlaceWorks
Source: Google Earth Pro, 2018
Figure 4 - Aerial Photograph - CEC Site
0 Scale (Feet)
400 Centennial Park (3000 W. Edinger Ave, Santa Ana)
Santa Ana River
W Edinger Ave
S Shawnee
Dr
W Pomona St
S Arapaho
Dr
W Centennial Rd
Berg River Cir W Hood Ave
S Mohawk Dr
S Marine St
S Fairview Dr
S King St
W St Andrew Pl
W Carlton Pl
W California St
Residential
Commercial
Residential
Commercial
Commercial Residential
Godinez Fundamental
High School
Santa Ana College
School of Continuing Education
Fountain Valley
Santa Ana
City Boundary
CEC Site

CENTENNIAL PARK/SANTA ANA COLLEGE PARK REPLACEMENT PROJECT

NATIONAL PARK SERVICE
The proposed project involved the construction and operation of parklands to replace 2.6 acres in Centennial Park that were leased to Rancho Santiago Community College District. The replacement parklands encompass three park sites—a 6th Street site, a Raitt Street site, and the Pacific Electric Park on McFadden—that total 2.76 acres.

Although the replacement park sites are in the city of Santa Ana, the property in Centennial Park is subject to a public benefit conveyance deed from the federal government, and the replacement sites will be brought under that deed. The Department of the Interior is the federal sponsoring agency, and the National Park Service is the bureau that administers the Federal Lands to Parks Program. Therefore, the project required NEPA approval through an environmental assessment as well as CEQA approval through a mitigated negative declaration. Different federal agencies/departments have slightly different processes and formats for EA and NEPA processing, which required coordinating with the National Park Service and its program.

NEPA & CEQA FOR PARK REPLACEMENT
Federal Lands to Parks Land Exchange for Centennial Park in Santa Ana Location
Santa Ana, California
Size

2.76 acres
Client
City of Santa Ana
Date Completed
2020
Services Provided
Environmental Assessment, Initial
Study/Mitigated Negative Declaration;
Coordination Between Agencies;
Public Noticing
Return to Proposal page 1-19
City Council 21 – 259 5/16/2023
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The city received the property for Centennial Park as a grant from the federal government in the late 1940s with the agreement that the city would use the property in accordance with an approved program. When the city leased about two and a half acres of the park to the Rancho Santiago Community College District to build and operate a career education center, that acreage was out of compliance with the program of utilization. The National Park Service therefore only agreed to a five-year extension to its agreement with the city. As a condition to extending the agreement, the NPS required that RSCCD either move from Centennial Park or provide replacement park land of equal recreational value.

The city asked PlaceWorks for a recreational value report to assess a replacement site (Pacific Electric Park); research program needs, options, and opportunities for the site; and prepare alternative concept plans and cost estimates. PlaceWorks also prepared the environmental documents for project approval—an Initial Study/Mitigated Negative Declaration and a Phase I Environmental Site Assessment. We also prepared a National Environmental Policy Act Environmental Assessment because of the NPS and its discretionary authority.

McFADDEN-ORANGE PARK
CEQA and NEPA Clearance for Pacific Electric Park
Location
Santa Ana, California
Size

1.4 acres
Client
City of Santa Ana Parks, Recreation,
and Community Services
Date Completed
August 2012
Services Provided
IS/MND, Phase I ESA, Recreational
Value Analysis/Report, NEPA EA
City Council 21 – 260 5/16/2023
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The City of Anaheim proposed the development of a small park on an irregularly shaped parcel just southwest of SR-57, north of Orangewood Avenue, west of the Santa Ana River, and east of and adjacent to Angel Stadium. The vision for this park is as a piece of the city’s larger vision for OC River Walk, which aims to improve a recreational and aesthetic corridor along the Santa Ana River. This passive park will serve travelers on the Santa Ana River trail system, people walking or driving to the park, and future residents of the Stadium District as it is redeveloped for mixed-use and an urban core called ocV!BE. The amenities include bike/equestrian rest stops, a shaded plaza pavilion, an amphitheater, a children’s play area, fitness zones, walking path, and an interactive interpretive area.

The City’s RFP was for preparation of an initial study/(mitigated) negative declaration, but after a change in the project description, PlaceWorks advised the city that the project would qualify for a Class 4 categorical exemption, “Minor Alterations to Land,” and the city agreed.

PlaceWorks prepared and filed a notice of exemption with a supplement substantiating that none of the exceptions under CEQA Guidelines Section 15300.2 would apply. Technical background research used in the supplement included a biological resources constraints memo and a cultural and paleontological resources assessment report. .

OC RIVER WALK PASSIVE PARK NOE
Implementation of OC River Walk in Anaheim, adjacent to the future ocV!BE Location
Orange, California
Size

3.4 acres
Client
City of Anaheim, Parks & Recreation
Department
Date Completed
February 2022
Services Provided
Notice of Exemption, Biological and
Cultural and Paleontological Resources
Studies prepared by Subconsultants
PlaceWorks
Source: Nearmap, 2021
Figure 4 - Aerial Photograph

ANAHEIM RIVER PARK PROJECT INITIAL STUDY

CITY OF ANAHEIM

1. Introduction
0 Scale (Feet)
475
57 E Orangewood Ave
N Eckhoff St
W Sequoia Ave
W Business Center Dr
Santa Ana River
Angel Stadium
of Anaheim
Karl Strauss
Brewing Company
Residential
Commercial
Commercial
Project Boundary
City Boundary
S Dupont Dr
S Dupont Dr
N Rampart St
North Net
Fire Training
Center
The George
(Apartments)
W Orangewood Ave
Residential
Platinum Triangle-Stadium District
Platinum Triangle-Orangewood District
Office
Office
Orange Freeway
Metrolink
Anaheim Orange
Golden
Road
Brewing
Industrial Industrial
Town Center Pl
Source: MIG
City Council 21 – 261 5/16/2023
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Oak Creek Community Park Improvements IS/MND. Proposed plans include accessibility, irrigation, and lighting improvements; flex turf area and sports field reconfigurations; dog park and fitness nodes; new parking lot; circulation improvements for pedestrians and vehicles; and other hardscape and landscape improvements. The project will also expand the park to the adjacent eight acres owned by Southern California Edison (SCE), adding an unlighted flex field and parking lot.

The IS and accompanying technical studies evaluated the project’s impacts to the environment and surrounding uses, including residential.

It also evaluated impacts of development on SCE’s property, including ongoing operation of the electrical transmission lines. Mitigation measures ensured that the project would not disrupt operation of SCE’s transmission lines or recreation activities at the park, or disturb nearby residential neighborhoods.

Heritage Community Park Master Plan Update IS/MND. Proposed plans for the 36-acre park include accessibility, irrigation, and lighting improvements; new play areas and courts; water features and picnic amenities; swimming pool; parking lots and better circulation for pedestrians and vehicles; and a new community center, expanded fine arts center, and library. The city anticipates adoption of this IS/MND before the end of the year.

IS/MNDS FOR TWO IRVINE PARKS
Improvements to Oak Creek and Heritage Community Parks
Location
Oak Creek Park, Irvine California
Heritage Park, Irvine California
Size
12 acres

36.5 acres
Client
City of Irvine, Department of Parks &
Recreation
Date Completed
Both Nearing Completion
Services Provided
IS/MND, Air Quality, Energy and GHG
Study, Noise Study, Cultural Resources
Study (BCR Consulting)
IS/MND, Air Quality, Energy and GHG
Study, Noise Study, Traffic Study (EPD)

MASTER PLAN MASTER PLAN
14 | HERITAGE COMMUNIT Y PARK MASTER PLAN DRAFT SEPTEMBER 2022 HERITAGE COMMUNIT Y PARK MASTER PLAN DRAFT SEPTEMBER 2022 | 15 1 2 3
4 5
6 7
8 9 10
15 11
12 13
16 14
17 18
Santa Ana Freeway
Walnut Avenue
Yale Avenue
Escolar
20 Irvine High
School
Fire
Station 18
14 21
21 17
17 18
19 1 New Community Center - 57,610 sq.ft.

New Nature Play
New Splash Play
Existing Children’s Play
New Pickleball Courts
New Water Tower Plaza
New Water Feature Plaza
New Connecting Plaza
Expanded Fine Arts Center - 25,854 sq.ft.

Updated Pond - 56,030 sq.ft.

New Group Picnic Areas
New Parking - 321 Stalls
New Promenade
New Library
2 3
4 5
6 7
9 10
11 16
12 13
14 17
15 18
19 8
Open Meadow
Existing Pool
Existing Parking - 463 Stalls
20 21
New Swimming Pool
Existing Basketball Courts
Existing Tennis Courts
Key
New Flexible Workout Area

DRAFT MASTER PLAN
PlaceWorks
Source: Nearmap, 2021
0 Scale (Feet)
450
Project Boundary
Residential
Oak Creek
Community
Park
Residential SCE
Santiago
Substation
Oak Glen
Alevera
Sonata St
Commonwealth
Oak Glen
Valley Oak Dr
Barranca Pkwy
Sand Canyon Ave
Tangelo
Orchard
Lemon Grove
Apricot Dr
Bright Hollow
Figure 3 - Aerial Photograph

1. Introduction
Office
Office

OAK CREEK COMMUNITY PARK EXPANSION AND IMPROVEMENTS INITIAL STUDY

CITY OF IRVINE
Southern California
Edison Property
and Utility Easement
City Council 21 – 262 5/16/2023
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The Brookside Golf Course is set in the backdrop of the Rose Bowl Stadium and Central Arroyo in Pasadena. The Rose Bowl Operating Company considered various improvements, including reorienting and expanding the heavily used driving range from 20 to 60 hitting bays, with new netting, poles, lighting, and tracking technology. The project also included development of a new miniature golf course for family use, with low-level themed design, educational information, and lowlevel lighting. It included an 18-hole ADA accessible course with play options for 9 holes.

The Brookside Golf Complex is part of the Pasadena Arroyo Park and Recreation District, a historic district with 27 contributing historic features (including the Brookside Golf Course) that is listed on the National Register of Historic Places for its association with the development of Pasadena as a recreational mecca. Because of this historical significance, the Initial Study/MND included a historical study to evaluate impacts to the historic district. Other key issues included biological impacts and construction impacts.

BROOKSIDE GOLF COURSE IMPROVEMENT
New Recreational Opportunities in a Historic Setting
Location
Pasadena, California
Size
10 acres
Client
Rose Bowl Operating Company
Date Completed
December 2021
Services Provided
Initial Study/MND, Historic Evaluation
City Council 21 – 263 5/16/2023
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PlaceWorks assisted Santa Ana’s in-house effort to update its general plan, whose last comprehensive update was in 1982. We managed multiple aspects of the process, including land use buildout, technical studies, GIS mapping and data management, graphics, and outreach strategies.

We also reviewed the city’s draft policies for legal compliance, especially with new state laws for climate adaptation and resiliency, environmental justice, and complete streets.

The updated general plan now has a strong policy foundation for climate adaptation and resiliency, with direction to integrate them into the city’s climate action plan. Addressing complete streets helped the city prepare an active transportation plan, and the updated mobility element provides a framework that integrates designs and networks for walking, biking, cars, trucks, buses, streetcars, and trains.

As part of a multiphase community outreach program, PlaceWorks helped craft strategies to meaningfully engage environmental justice communities—such as multilingual fact sheets, presentations, and surveys—and a bilingual video on environmental justice, recognition of past community efforts, and potential future actions. Based on feedback, the city refined the policy framework and implementation plan to address concerns raised by residents and stakeholders.

SANTA ANA GENERAL PLAN UPDATE & EIR
including first Environmental Justice Element and Housing Element Update Location
Santa Ana, California
Size
Population 332,794; 27.52 square miles
Client
City of Santa Ana, Planning & Building
Agency, Planning Division
Date Completed
July 2022
Services Provided
General Plan Update, Community
Outreach, Environmental Justice,
Housing, Economic Analysis, Land
Use Buildout Analysis, Housing,
Environmental Impact Report
City Council 21 – 264 5/16/2023
PEOPLE

PROCESS

PRODUCT
Stakeholder
Interviews
Charrettes & Workshops
Mobile Outreach
Developer Roundtables
Research & Analyze Collaborate
Vision
Original Data Files

PLACEWORKS TEAM PROCESS
Envision
PEOPLE
The PlaceWorks Team believes in collaboration and community engagement every step of the way—from the assessment of current conditions and needs, to exploration of opportunities for the future, to confirmation of preferred visions, development plans, and implementation strategies and codes.

The PlaceWorks Team works through multiple methods to include as many people as possible.

City Council 21 – 265 5/16/2023
Open Houses &
Public Hearings
Websites, Social Media Local Stakeholders
Document Review & Strategize Present
Environmental
Clearance Document
The Plan
• Plans
• Maps/Diagrams
• Graphics/Illustrations
• Tables/Charts
• Performance
Evaluations

PROCESS
The PlaceWorks Team is effective at completing projects on time and under budget.

We establish clear procedures and protocols to ensure
that the work and the program address objectives and
expected outcomes and coordinates with concurrent
client initiatives.

PRODUCT
The PlaceWorks Team is dedicated to providing clients
with reliable and effective products. This means that
for deliverable work products we will provide the Client with electronic files for publications.

City Council 21 – 266 5/16/2023
PlaceWorks - Santa Ana Corporate Headquarters
3 MacArthur Place, Suite 1100, Santa Ana CA 92707
714.966.9220
Additional Offices
Los Angeles | Ontario | San Luis Obispo | Berkeley | Sacramento placeworks.com
City Council 21 – 267 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 21 – 268 5/16/2023
PlaceWorks – 2023 Standard Fee Schedule
Staff Level Hourly Bill Rate
Principal $210–$335
Associate Principal $195–$275
Senior Associate II $170–$260
Senior Associate I $160–$215
Associate II $135–$190
Associate I $125–$175
Project Planner $105–$165
Planner $90–$145
Graphics Specialist $90–$155
Administrator $145–$200
Clerical/Word Processing/Technical Editor $45–$150
Intern $80–$115
Subconsultants are billed at cost plus 10%. Mileage reimbursement rate is the standard IRS-approved rate. Possible yearly increase of 5% on bill rates. 2023_v.1_(01-09-23)
City Council 21 – 269 5/16/2023

Page 1 of 10 ends

Santa Ana City CouncilMay 16, 2023

Santa Ana City Council
May 16, 2023