Santa Ana City Council
May 16, 2023

• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by City Council 20 – 352 5/16/2023

reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

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11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case City Council 20 – 354 5/16/2023

such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 20 – 355 5/16/2023

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Lisa Penna
Vice President & Regional Director
Ardurra Group, Inc.
3737 Birch Street, Suite 250
Newport Beach, CA 92660
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EXHIBIT A

SCOPE OF SERVICES
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EXHIBIT B
CONSULTANT’S PROPOSAL
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Proposal to Provide

ON-CALL ENGINEERING SERVICES
RFP 23-030
MARCH 14, 2023
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On-Call Engineering Services [RFP No. 23-030]
March 14, 2023
City of Santa Ana
Attn.: Sean Thomas
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
SUBJECT: PROPOSAL TO PROVIDE ON-CALL ENGINEERING SERVICES, RFP NO. 23-030 Dear Sean Thomas and Selection Committee Members:

Ardurra Group, Inc. (Ardurra) appreciates this opportunity to present our qualifications for on-call engineering services for the City of Santa Ana. We have assembled a team ready to provide the full range of services necessary for the successful delivery of your projects. Selecting the Ardurra team offers the City of Santa Ana the following benefits:
ƒ Hands-on, dedicated contract manager supported by a team ready to assist through each phase of your projects.

We take pride in our ability to embed ourselves as an extension of staff and continuously and professionally keep our client's best interest at the forefront. Our Contract Manager, Mark Lewis, PE, TE, is a proven leader with extensive public works and utility experience, including 13 years as the Director of Public Works/City Engineer at the City of Fountain Valley where he directed the operations, maintenance, and capital improvement programs. Among Mark’s many achievements at Fountain Valley were the I-405 Improvement Project that included the Slater Avenue Bridge and the $20 million Recreation Center and Sports Park Master Plan Expansion, the largest capital project in Fountain Valley’s history. While at Ardurra, Mark has been a valuable municipal services client manager providing insight and guidance to a number of cities and water districts where he has provided onsite program and project management; staff assistance; organizational review; mentoring; capital project development; preparation of capital project bid packages; guidance on water and wastewater collection systems and design strategies to maximize cost efficiency and minimize ongoing maintenance; creative project funding strategies; review and strategy for development of municipal buildings; preparation of multi-year CIPs; landscape concept strategies; and preparation of traffic control, striping, and detour plans. He brings a perspective from a public agency professional, which has led to improved solutions, cost-effectiveness, and more robust protections against change orders and claims. ƒ The capacity to provide the right staff at the right time. We have a deep bench of in-house engineers, hydraulic modelers, environmental compliance specialists, construction managers, and inspectors. Our team is competent, responsive, and conforms to California Building Standards Code/Title 24, City standards, codes and ordinances, federal grant requirements, Caltrans Local Assistance Procedures Manual (LAPM), Greenbook, APWA standards, AWWA standards and, where appropriate, LEED, DSA, and OSHPD standards. For any specialty services required, we have partnered with Ninyo & Moore for geotechnical engineering, RA-DA for architectural support, CL Surveying & Mapping for survey, Lynn Capouya Inc. for landscape architectural services, and Bucknam Infrastructure Group for pavement management and GIS services.

Ardurra has authorized Lisa Penna to sign this proposal and bind the firm.

We look forward to serving the City of Santa Ana on this on-call engineering services contract. Please feel free to contact me at (949) 922-2800 or [email protected] or our contract manager Mark Lewis at (949) 677-0391 or [email protected] if you have any questions or need additional information.

Respectfully submitted,
Lisa M. Penna, PE, F.ASCE, QSD Mark Lewis, PE, TE
Vice President, Regional Director Project Director, Municipal Services

1. STATEMENT OF QUALIFICATIONS
a. COVER LETTER
City Council 3737 Birch Street, Suite 250 | Newport Beach, CA 92660 20 – 369 | 949.428.1500 | www.ardurra.com 5/16/2023 On-Call Engineering Services [RFP No. 23-030]
City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 2
business stakeholders, and partners effectively with state and federal regulatory agencies. Local agencies like you get our unique management approach, which carefully monitors program effectiveness and closely tracks work quality and cost. With these abilities and proven processes, our clients get a partner that routinely delivers projects under aggressive schedules and provides careful management, administration, and oversight of project development teams from inception to completion with committed and complete ownership of all aspects.

Capabilities to Meet Your Needs
As you will see in our organization chart on page 3, we have assembled a comprehensive team to enable us to support the City in any of the engineering disciplines required for this on-call contract.

Our engineering team is both experienced and technically current in the design, construction, rehabilitation, maintenance and funding of various projects in the public right-of-way including street, sewer, storm drain, streetlight, small buildings, parks, facilities and various other public works projects. In addition, our staff is fully versed in the planning and modeling of wastewater facilities, hydrology and hydraulic analysis and utility relocation.

Our team has established and maintained effective working relationships with numerous local agencies in Southern California, including the Regional Water Quality Board, US Army Corp of Engineers, California Fish and Wildlife, Caltrans, and numerous cities throughout the region.

Our team is well-versed in city codes and ordinances, Caltrans, Greenbook, Americans with Disabilities Act, AASHTO, AWWA and APWA standards, as well as LEED, DSA, and OSHPD standards.

Some of our team members are already familiar with the City of Santa Ana Municipal Code (SAMC).

Since Ardurra works mostly for municipalities, we have
extensive familiarity with local, state and federal procedures, both in helping to obtain funding and in delivering the pertinent b. CONTRACT AGREEMENT STATEMENT
Ardurra accepts the Consultant Agreement as provided in the City's RFP Appendix, Attachment 2.
c. FIRM AND TEAM EXPERIENCE

COMPANY OVERVIEW
Ranked 114 in Engineering News-Record’s Top 500,
Ardurra offers the resources of a large national firm with more than 1,250 employees in 70 offices across the
country. We focus on seven key service areas including:
public works/civil planning, design and construction
management, water/wastewater planning design
and construction management, environmental, land
development, emergency management, structural engineering, and survey.

Financial Capacity
Ardurra is in excellent financial condition. The business has grown substantially since its roots dating back more than 65 years.

Incorporated in 1977, Ardurra has increased to more than 1,250 employees in 70 offices throughout the nation. The company has maintained profitability and built positive net worth on its balance sheet. There is no history of bankruptcy and no planned office closure or impending merger plans. We are in good standing with the State of California and in full compliance with state and federal Equal Employment Opportunity laws and regulations.

Comprehensive Local Resource
As neighbors—with our nearby Newport Beach office and many of our team members being residents of surrounding communities— we are deeply invested in the City’s success. With more than 120 professionals in Southern California, we have the depth of resources to respond quickly to your needs.

The Public Works Division of Ardurra specializes in project delivery for local municipalities throughout California. With an emphasis on practical, proven, and cost-effective solutions, our capabilities are focused on the planning, design, and construction of roadway and utility improvements, as well as managing multi-project capital improvement programs for public agencies.

Ardurra has worked with local municipalities and regulatory agencies for many years, and we coordinate successfully with these agencies by communicating early and addressing their requirements to achieve a smooth approval process.

Our clients get successful projects and services, well-managed budgets, and thoroughly satisfied stakeholders because we work side-by-side with local and regional agency staff. This close working relationship develops collaboration with community and

NATIONWIDE
resources of
1,250+
employees
in 70 OFFICES
9offices in CALIFORNIA
the City is just 7 MILES
from our Newport Beach office
more than
200
professionals
available in CA
City Council 20 – 370 5/16/2023
City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 3
On-Call Engineering Services [RFP No. 23-030]
City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 28
On-Call Engineering Services [RFP No. 23-030]

CONTRACT MANAGER
Mark Lewis, PE, TE *

CITY OF SANTA ANA
City Project Manager

PRINCIPAL-IN-CHARGE
Lisa M. Penna, PE, F.ASCE, QSD

GENERAL CIVIL/STREETS/LIGHTING/

STORMWATER/SEWER
Anissa Voyiatzes, PE, QSD, ENV SP *
Jose Hernandez, PE, QSD/P *
Lisette Bice, PE, QSD, ENV SP
Andrea Mosqueda, PE, ENV SP
Eli Farah, PE
Miguel Hurtado, PE
Mark Lewis, PE, TE *
Bob Merrell, PE
Dalia Mulato
Dustin Payne
Dolores Salgado, PE

UTILITIES
Rob Weber, PE *
Anders Egense, PE
Jamie Fagnant, PE, QSD
Aric Gnesa, PE, DBIA
Rick Kennedy, PE
Kaitlyn Leong, PE
Patrick Mulvey, PE
Dolores Salgado, PE

CIVIL ENGINEERING
Anissa Voyiatzes, PE, QSD, ENV SP *

PUBLIC WORKS
Omar Alameddine, EIT *
Dino D’Emilia, PE, F.ASCE, QSD
John Wolitarsky, CCM
Oscar Gonzalez, PE
Mark Lewis, PE, TE
Gafur Oyewo *
Arash Rostamian, PE, QSP, CPII
Joe Stoakley, PE, QSD
Mahina Payo (Siu)

UTILITIES
Amy Czajkowski, PE, CCM, QSD/P *
Omar Alameddine, EIT *
Gafur Oyewo *
Oscar Gonzalez, PE
Scott Adamson, PE, QSD/P

CONSTRUCTION MANAGEMENT
Omar Alameddine, EIT *

PROJECT/DOCUMENTS CONTROL
Dustin Blackwell
Dee Yeh
Rakan Khraisat
Karen Brown-Castro
Russell “Rusty” Rapp, EIT
Naomi Johnson

LABOR COMPLIANCE
Nancy Cambra
Robin Babka

INSPECTORS
Brian Briones
Keith Forbes, QSP
Eric Nunez
Arash Rostamian, PE, QSP, CPII
Joe Stoakley, PE, QSD
Chip Vanderbeek, QSP
Manuel Briones
Douglas Davidson
John Dela Cruz, QSP
Brian Dong
Eric Egurrola
Naomi Johnson
Matt Reagan, QSP
Dennis Rodriguez
Don Wren, Jr.

INSPECTIONS MANAGER
Gafur Oyewo *

TRAFFIC ENGINEER SUPPORT
Jose Hernandez, PE, QSD/P *
Eli Farah, PE
Megh Govindu, PE,1
PTOE
Raghu Veturi, PE,1
PTOE
Catie Reid, PE1
Rudy Hiremath, PE1

TRANSPORTATION/TRAFFIC
Mark Lewis, PE, TE *
* Key personnel
1 PE registered out of state

ENVIRONMENTAL/PLANNING
Riley Christie
Shyamala Raveendran, PE *
Jiajia Huang, PE

ARCHAEOLOGY, PALEONTOLOGY,

AND HISTORICAL RESOURCES
BCR Consulting LLC

BIOLOGY
ELMT Consulting

TRAFFIC, AIR, AND NOISE
Ganddini Group, Inc.

ENVIRONMENTAL
Lori Trottier, AICP CEP *

STRUCTURAL
Bradley Waldrop, PE *
Andrea Mosqueda, PE, ENV SP

ELECTRICAL/I&C/MECHANICAL
Agata Ristow, PE *
Chad Morris, PE
Justis Weaver, PE1
Ozzie Agbonavbare, PE1
Dolores Salgado, PE
Kaitlyn Leong, PE
Rick Kennedy, PE

HYDRAULIC MODELING
Shyamala Raveendran, PE*
Jiajia Huang, PE
Christian Ramirez

ADDITIONAL SPECIALTY SUBCONSULTANTS

ARCHITECTURAL
RA-DA

GEOTECHNICAL
Ninyo & Moore

LANDSCAPE ARCHITECTURE
Lynn Capouya Inc.

PAVEMENT MANAGEMENT & GIS
Bucknam Infrastructure Group, Inc.

SURVEYING
CL Surveying & Mapping

YOUR COMPREHENSIVE TEAM
Ardurra’s wide range of in-house capabilities enables
us to provide the right staff at the right time.

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On-Call Engineering Services, RFP No. 23-030 4
As contract manager, Mark is prepared to respond to a variety of requests from the City to execute each task order to meet your diverse needs. Once a task order is received, Mark will review/ develop the scope with the task leaders and provide the City with resumes of available staff with the best mix of experience and expertise for the task assigned.

Anissa Voyiatzes, PE, QSD, ENV SP | Civil Engineering Lead Anissa has 27 years of experience in civil
engineering planning, design, program
and project management for transportation
and public works projects, which have
included bikeway, roadway widening,
rehabilitation, ADA compliance evaluation
and improvements, complete streets and streetscape projects, utility engineering, site grading, traffic engineering, flood control facilities, drainage systems, sewer and water systems, parking lots and retaining walls. She specializes in public works engineering that incorporate sustainable design practices.

Anissa’s project management approach, which has been key to her success, involves focusing on the needs of her clients while staying flexible and adaptable through the life of the project.

Jose Hernandez, PE, QSD/P | Civil/Traffic Engineering
With 25 years of experience, Jose
has managed the design of numerous
projects involving street rehabilitation,
ADA improvements, concrete flatwork
improvements, restriping, installing road signs,
and designing for impacts to utilities. Jose’s
accomplished projects have won ASCE Project of the Year for Airports and Ports and for Urban and Land Development. He is well-versed with design standards, techniques and analytical methods, bid specifications, and cost estimating.

Rob Weber, PE | Civil Engineering
Rob has 33 years of civil engineering and project management experience on a variety of municipal and public works water, wastewater, and recycled water projects. Specific project experience includes conveyance pipelines; reservoirs and documentation. We coordinate successfully with these agencies by communicating early and addressing their requirements to achieve a smooth approval process.

Our team has worked on many federally funded projects over the years. Caltrans has even used our well-established and proven templates as examples. We have an excellent track record for delivering exception-free federally funded project oversight reviews and federal audits. The team has a keen understanding of the Local Assistance Procedures Manual (LAPM) and Caltrans oversight review process. As a result, we deliver well-organized projects with complete documentation to meet federal compliance requirements.

A COMPREHENSIVE TEAM COMMITTED TO

YOUR SUCCESS
We understand the key issue for providing effective services is to be highly responsive and have the depth of resources locally available to fulfill your project needs. You will see this deep bench of local resources that we offer on the organization chart illustrated on page 3.

Our team is comprised of highly competent and experienced professionals who have numerous years of experience and an excellent history of success delivering capital improvement projects—from preliminary planning to construction to postconstruction and start-up.

Our staff members are well-trained in problem solving. We process all issues with a sense of urgency and present our clients with suggested alternatives, cost and schedule affects, and recommended solutions that best suit the interests of the project and the City. Ardurra’s effective and expeditious communication with all parties has enabled our team to identify conflicts, environmental concerns, construction problems, and coordination issues early, thus minimizing delays and reducing cost.

Mark Lewis, PE, TE | Contract Manager/Primary Contact
A proven leader with 38 years of engineering
experience, Mark’s ambitious career began
with the City of Fountain Valley and spans 34
of those years commencing as a college intern
and advancing as director of public works/
city engineer for 13 years. Mark has extensive
familiarity, knowledge, and progressive management expertise in strategic planning, operational efficiency, financial planning, and human resources management. He applies an innovative approach in these key areas in addition to communication, funding procurement, asset management, capital improvement program development and implementation, project management and intergovernmental relations to deliver cost-saving solutions to all his projects.

PRIMARY CONTACT | MARK LEWIS, PE, TE
Ardurra Project Director,
Municipal Services
3737 Birch Street, Suite 250
Newport Beach, CA 92660
Cell: 949.677.0391
Email: [email protected]
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On-Call Engineering Services, RFP No. 23-030 5
author on regionally significant and high-profile CEQA documents involving considerable public input. She is an expert on CEQA compliance, environmental planning, and analysis. Lori’s experience extends beyond environmental planning and includes many types of entitlement permits for development, natural resources, and construction.

Shyamala Raveendran, PE | Hydraulic Modeling/Planning
Shyamala has more than 20 years of civil
engineering and project management
experience encompassing a wide range of
water/wastewater master planning and water
distribution systems operations projects,
assisting clients reach decisions about
hydraulic analysis and pump selection, lift station site layouts, and construction phasing. Her experience includes serving on the staff of the California Water Services Company, where she provided technical advisory and support for over 25 operating water systems in California. In this capacity, she provided supply-demand analysis of water distribution systems, support for design of water system facilities, and detailed assessments of water system operational issues including operational risks and optimization of tank, pump, valve, and pipeline infrastructures.

Omar Alameddine | Construction Management Lead
Omar is the Project and Construction
Management Services Group Leader for
Ardurra and brings an extensive background
in construction management and inspection
on public works and Caltrans projects. Clients
appreciate Omar’s penchant for precision
and thorough documentation. He has 16 years of experience in Southern California. He has managed CM and inspection teams working on city water projects and has delivered projects to renew city streets and freeways, applying his knowledge of Caltrans and Greenbook standards. He has also managed and inspected construction of recreational facilities such as soccer fields, public parks and a dog park, public facilities, sewer, and drainage improvements. Omar has managed numerous on-call contracts such as for the Cities of Anaheim, Cypress, Duarte, Burbank, and Lake Forest and Counties of Los Angeles and San Diego, to name a few.

Gafur Oyewo | Inspections Manager, Construction Manager Gafur brings 13 years of project and
construction management experience, with
proficiency in large-scale public works project
administrative/management processes such
as critical path management, project scope
management, payment/requisition processing,
and safety management. He has extensive knowledge in
tanks, water pump stations, and sewer lift
stations. He has also successfully managed
several as-needed services contracts for
municipalities and water/wastewater utilities.

Rob is thoroughly familiar with design
standards, techniques and analytical methods,
bid specifications, and cost estimating. His experience extends beyond civil engineering to include securing required project permits, fostering cooperative inter-agency approvals, and gaining community project acceptance.

Bradley Waldrop, PE | Structural Engineer
Thirty three years ago Bradley started his
career in the development of new design
and construction technologies to retrofit
California’s at-risk bridges after the Loma
Prieta Earthquake. As his technical expertise
expanded, he provided design leadership
in long-span and signature structures such as the Interstate-40 Mississippi River Bridge, the North Viaduct of the Golden Gate Bridge, and the Benicia-Martinez Bridge. Bradley was part of a three-member team to invent a unique eccentrically braced frame system for steel buildings, now called Tru-Frame®. Today, Bradley focuses on delivering clever solutions to local public agencies biggest civil engineering challenges as he continues to deliver award-winning projects.

Agata Ristow, PE | Electrical Engineer, Instrumentation/Control Agata has 18 years of electrical engineering
experience for the water, wastewater and solid
waste, food and beverage, pharmaceuticals,
and oil and gas markets. Her expertise
encompasses the design, implementation,
and project management of electrical system
improvement and SCADA projects for water and wastewater treatment plants across the United States. Additionally, she has experience in electrical engineering for transportation applications including project management, light rail, catenary, and signaling.

Lori Trottier, AICP CEP | Environmental Lead
Lori has 34 years of experience as primary
author and environmental project manager
for compliance with CEQA and NEPA. Her
experience includes a variety of development
and infrastructure projects involving master
plans for large-scale phased development,
roadways and intersections, energy transmission, radio and communication sites, development of residential, commercial, mixed-use, and industrial land uses, regional recreation facilities, General Plans, General Plan Elements and Specific Plans. Lori has managed numerous multidisciplinary teams and been primary City Council 20 – 373 5/16/2023
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Resumes of Key Personnel
We have provided resumes for our key personnel as well as our subconsultants in Appendix B. We would be happy to provide resumes for our additional staff upon the City's request.

Specialty Services
We have augmented our team with specialized subconsultants who are experts in their respective fields. Ardurra has worked extensively with these exceptional firms. This long-standing alliance enables a streamlined approach and smooth
coordination.

Bucknam Infrastructure Group | Pavement Management
and GIS Services
Bucknam Infrastructure Group, Inc. (est. 2011, S-Corporation) has a full-service office in Southern California and is committed to building stronger relationships with government organizations through frequent communication and team building. The firm builds long-term partnerships with agencies that expect and require accuracy, efficiency, and integrity in all aspects of community services. Bucknam's experienced staff is committed commercial and residential property rehabilitation and restoration as well as floating and fixed marine asset dry-docking and repair. His experience spans projects involving a diverse range of installations, which include landscaping, roofing, asbestos abatement, masonry, steel structure erection, concrete, electrical, plumbing, and interior renovation. His experience also entails inspection services on road improvement projects, utility infrastructure, transit centers, and guardrail replacements. He currently serves as Ardurra's Inspection Services Manager coordinating our pool of inspectors.

Amy Czajkowski, PE, CCM, QSD/P | Construction Manager
Amy has 30 years of experience in
system planning, design engineering, and
construction/project management of public
utilities infrastructure projects. She has
expertise in contract administration and
change order management and knowledge
of the roles and responsibilities of complex construction.

She shares this knowledge and experience by teaching a
Certified Construction Manager (CCM) course in Contract Administration,which specializes in fulfilling contract compliance.

Amy is recognized for her project management, thorough design review and plan checking, and ability to work with a variety of contractors and permit applicants. An additional specialty of hers is stormwater management, which includes design services, assisting with permitting compliance, and performing inspection for effectiveness of BMP systems during construction. She has conducted master plans for water and sewer services, assessed impact fees, and developed capital improvement programs to ensure adequate service. She has managed onsite capital improvement projects and served as extension of staff acting on behalf of the client.

Team Availability
We are there when you need us! Ardurra’s wide range of
in-house capabilities enables us to provide the right staff at the right time.

The Ardurra team is available and ready to start working immediately on any task defined by the City. Our team members have a track record of delivering projects on schedule, and our service is greatly facilitated by the working relationships we have in place with our local specialty subconsultants. If an accelerated project delivery schedule is required, Ardurra has the depth to add more staff to get the work done. Our project managers are adept at allocating the right resources with the best mix of availability and expertise for the task assigned, and they can draw from our deep bench of experienced professionals to serve a large number of concurrent projects as needed.

The table on above shows the estimated percentage of time available for our key personnel.

NAME/ROLE % AVAILABLE
Lisa Penna/Principal-in-Charge 20%
Mark Lewis/Contract Manager, Civil,
Project Management, Traffic Engineering 50%
Anissa Voyiatzes/Civil Engineering Lead 40%
Jose Hernandez/Civil, Traffic 70%
Rob Weber/Civil 40%
Bradley Waldrop/Structural 25%
Agata Ristow/Electrical Engineer, I&C 30%
Lori Trottier/Environmental 50%
Shyamala Raveendran/Hydraulic Modeling,
Planning 60%
Omar Alameddine/Construction Manager 30%
Gafur Oyewo/Inspections Manager,
Construction Manager 40%
Amy Czajkowski/Construction Manager 20%
*Availability was determined at the time of submittal and is subject to change. Availability for construction management and inspection personnel is dependent upon the timing of the project.

TEAM AVAILABILITY
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CL Surveying & Mapping | Surveying
CL Surveying & Mapping, founded in 2007, is a Certified DBE, MBE and SBE Land Surveying Firm with 3 licensed Professional Land Surveyors. CL Surveying's teams of qualified and
experienced surveyors provide clients the most cost-efficient, professional and personalized services in the industry. The firm's principals are all experienced, licensed land surveyors; and are signatory to the labor agreement with the Operating Engineers Local 12 allowing the firm to access a large pool of experienced surveyors to staff any size project.

Working with clients in the public and private sectors, CL Surveying prepares records of survey, engineering drawings, stake-out services, as-built surveys, parcel maps and parcel map exemption applications (lot line adjustments), tract maps, legal descriptions and ALTA Surveys. Staff is well-versed and proficient in the preparation of legal descriptions and exhibit maps for easements and property descriptions. Staff provides field and office survey services for construction staking of utilities, street construction and site developments; and prepares design surveys as base mapping for street improvement designs, utility routing, drainage studies and site development or redevelopment. CL Surveying is expert in the integration of field survey and record data with digital aerial mapping and orthophotography.

Lynn Capouya Inc. | Landscape Architecture
Lynn Capouya, Inc. (LCI), founded in 1979, is a privately owned, full-service landscape architectural firm specializing in transportation and related infrastructure projects throughout California. Project implementation-design services include preliminary design, development, and delivery of construction documentation (plans, technical specifications, and cost estimation), site evaluation, planning, resource analysis, plant material studies, and coordination of LEED® certification.

LCI works with design teams to complement master plan efforts through sustainable site design. This effort encompasses waterefficient plant palettes, weather sensitive irrigation systems and components, environmentally responsible site drainage, reduction of ambient site temperatures, and sustainable maintenance practices. Experience in landscape project development
enables the firm to effectively identify and resolve critical issues encountered in a variety of situations, such as unique climatic conditions, potable/reclaimed irrigation water and air/water/soil quality as these components relate to agronomic suitability. LCI’s to ensuring that immediate and long-term goals are met and are a top priority in the development of pavement management, infrastructure management, financial, geographic information systems (GIS), and facility management projects.

Bucknam's full-service Infrastructure Management – GIS
Division provides comprehensive engineering and infrastructure/ GIS management services, as well as database management, pavement/ROW field inspection services, and GIS automation and management. Staff consists of registered civil engineers, former Director of Public Works-City Engineers and maintenance specialists who can help implement solutions based upon your specific facility/infrastructure needs and will provide assistance through each step of your project.
ƒ Pavement-CIP Management
(PMP)
ƒ Pavement Data Conversion
ƒ Pavement Condition
Surveys
ƒ PMP Assessments/Software
ƒ PMP/GIS Deliverables
ƒ ArcGIS Online Apps/Tool
Development
ƒ Public ROW Inventories
ƒ PMP PCTA - Compliance
Reporting
ƒ Digital Roadway Imaging/
Survey
ƒ Public Works Management
ƒ ADA Self-Evaluation/
Transition Planning
ƒ GASB 34 Compliance/
Reporting
ƒ Intranet GIS Implementation
ƒ Contract GIS Services
ƒ Traffic Control Device/Sign
Inventory
ƒ Maintenance Management
Programs
ƒ Record Retention/Scanning
Services
ƒ Utility GIS Services
Regarding Pavement Management Programs, Bucknam is
currently assisting 60+ SoCal local agencies comply with the County pavement reporting requirements. In addition to the extensive knowledge and experience of its infrastructure management professionals, Bucknam provides a broad scope of administrative, inspection, construction management, civil engineering, and GIS services to public agencies. The extensive experience of Bucknam’s staff, coupled with PMP service to more than 100 cities and other public agencies, assures clients that the firm is a broad based resource with an understanding of today’s infrastructure issues and knows how to provide the necessary solutions to public agencies in today's complex governmental environment.

Bucknam brings a wealth of experience to the City through our successful track record, pavement management knowledge
through application, and relationship building through trust and adherence to schedule.

Bucknam is very familiar with the City of Santa Ana, having performed the City's 2022 Pavement Management/OCTA biennial update and has a current contract for Pavement Management – GIS Integration.

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including site assessment, interior planning, concept design, programming, schematic design, design development, interior signage/graphic design, bid documents, construction documents, permitting, and construction administration.

BCR Consulting LLC | Archaeology, Paleontology, and
Historical Resources
BCR Consulting is made up of a highly qualified team of professionals that provide cultural resource compliance services for publicly and privately funded projects pursuant to the California Environmental Quality Act (CEQA), Section 106 of the National Historic Preservation Act (NHPA), and the National Environmental Policy Act (NEPA). BCR Consulting clients are accustomed to receiving excellent results ahead of schedule and within budget limits. Fields of specialization are detailed below and include archaeology (both prehistoric and historic), historic preservation (history and architectural history), paleontology, and geographic information systems (GIS). BCR Consulting is based in Claremont, California, with offices in Napa, Tehachapi, and San Diego, California. This allows the firm to expedite projects throughout the entire state at extremely competitive rates.

The BCR Consulting management team exceeds the Secretary of the Interior's Professional Qualification Standards for cultural resource management. The management team quickly and
effectively prepares and carries out complex cultural resource scopes of work. Careful maintenance of an in-house database allows scoping for positive findings prior to conducting fieldwork, which minimizes the need for contract augments and helps to expedite production of superior technical reports.

BCR Consulting is a certified Small Business Enterprise (SBE), recognized by the Coalition of Southern California Public Agencies. BCR Consulting maintains the necessary permits and insurance to perform all phases of cultural resource work on public and private land. Permits and authorizations include:
ƒ Small Business Enterprise (NAICS Code 541620; Vendor
217237)
ƒ Bureau of Land Management (BLM) Cultural Use Permit for California and Nevada (Great Basin)
ƒ Listed with all 12 Offices of the California Historical Resources Information System (CHRIS)
ƒ San Bernardino County Museum Curation Agreement
ƒ Accession Agreement with the San Diego Archaeological Center
ƒ Arizona State Museum Records Repository Agreement
ƒ Riverside County Planning Department Certification to Perform Cultural Resource Work
ƒ Orange County Certified Archaeologist
ability to weigh the initial and lifecycle costs against client criteria and budget constraints have been valuable tools in determining practical landscape solutions.

Ninyo & Moore | Geotechnical Engineering
Ninyo & Moore Geotechnical and Environmental Sciences
Consultants, a California Corporation, was established in 1986 to provide consulting services in geotechnical engineering, construction inspection and testing, engineering geology, hydrogeology, hazardous waste remediation, and environmental assessment. The experience of Ninyo & Moore’s geotechnical staff encompasses projects including evaluations for roads, highways, storm drains, pipelines, treatment plants, power plants, bridges, municipal and commercial structures, educational, medical and recreational facilities, tunnels, tanks, reservoirs, dams, wasteto-energy facilities, transmission towers, harbors and off-shore structures, railroads, airports, low- and high-rise structures, landfills, and other public and private works. Ninyo & Moore's environmental staff has diverse experience in environmental assessments, water quality evaluations, environmental audits, regulatory compliance studies, water resources development, soil and groundwater contamination studies, and site remediation. Ninyo & Moore has three fully equipped, certified soils and materials testing laboratory facilities in southern California supervised by registered engineers.

Ninyo & Moore's laboratories are certified by the American Association of State Highway and Transportation Officials, the Cement and Concrete Reference Laboratory, Caltrans, DSA, the City of Los Angeles, and many other agencies.

RA-DA | Architecture
RA-DA is a boutique design and architecture firm with the background, organizational and technical skills of a large firm.

Based in West Hollywood, RA-DA was founded in 2006 by
Rania Alomar after a decade of working as a design lead for two prestigious architecture firms. Rania envisioned the firm as a nimble and highly creative entity with a focus on client service, and has since built its reputation into one of the strongest burgeoning design forces in the region. RA-DA's internal team of five architects and designers have consistently performed on all jobs and takes a personal interest in the success of each project.

RA-DA personnel are each highly skilled in a variety of the current drafting and 3D tools and excel in presentation and design communication abilities, making it easier for clients to clearly understand all aspects of the proposed design at every stage.

RA-DA provides full professional architectural design services, City Council 20 – 376 5/16/2023
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relationships by applying our professional expertise with integrity and with every effort to make a positive contribution to the projects and communities in which they are involved.

Ganddini Group has the requisite experience, technical
capabilities, and licensing to provide the requested services in a professional and timely manner. Senior personnel have over 100 cumulative years of supporting a range of projects at various stages of development, from early planning/due diligence through environmental clearance and entitlements to operational review.

The firm's transportation team consists of licensed engineers and experienced transportation planners highly knowledgeable of industry standards such as the Highway Capacity Manual, Caltrans Highway Design Manual, AASHTO Policy on Geometric Design of Highways and Streets, California Manual on Uniform Traffic Control Devices (CA MUTCD), ITE Trip Generation and Parking Generation Manuals, and the Urban Land Institute (ULI) Shared Parking method. Technical knowledge is supplemented with the latest software applications for traffic and parking analysis, such as Vistro, Synchro/SimTraffic, Highway Capacity Software, and the ULI Shared Parking Model.

Ganddini Group's noise and air quality team consists of highly educated environmental analysts with a successful history of preparing a comprehensive range of technical analyses, including acoustical modeling, regulatory review and impact assessment, emissions inventories, greenhouse gas/climate change analysis, air dispersion modeling, and energy consumption. Ganddini Group is proficient in the various software programs necessary for noise, air quality, and related analyses, including Sound32, TNM, SoundPLAN, RCNM, FHWA Traffic Noise Prediction Model, CalEEMod, AERMOD, EMFAC, and CALINE.
d. UNDERSTANDING OF NEED
We understand the City’s goal is to work with an experienced and reliable multidisciplined team with strong leadership to supplement the City's engineering staff by providing full-service turn-key professional civil engineering services for civil works projects, City facilities, parks, and other projects on an as-needed basis.

General areas of work may entail the following disciplines:
civil design; transportation/traffic; structural; geotechnical; land surveying; architectural; landscape architectural and irrigation; environmental; electrical; mechanical; instrumentation and control systems; fire protection; land surveying; financial and economic consulting engineering; hydraulic modeling; evaluations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage lift stations; electrical and industrial control systems evaluations, studies, drawings, ELMT Consulting | Biology
ELMT is the leader in the field
of environmental resources
and planning, offers full service
biological consulting services specializing in endangered species compliance.
ƒ Biological Inventories
ƒ Jurisdictional
Delineations
ƒ Vegetation/Sensitive
Habitat Mapping
ƒ Focused Endangered
Species Surveys
ƒ Sensitive Plant Surveys
ƒ Impact Assessments
ƒ Mitigation/Conservation
Planning
ƒ Resource Management
Plans
ƒ Revegetation/Restoration
Planning
ƒ Endangered Species
Permitting
ƒ Regulatory Permitting
ELMT has expert in-house biologists experienced in the Federal and State Endangered Species Acts, the Migratory Bird Treaty Act, the California Department of Fish and Game Code, the Clean Water Act, and biological analysis under CEQA and NEPA.

ELMT’s relationships with wildlife agencies, regulatory agencies, federal land managers and various conservation groups allow the firm to serve as a liaison between the applicant and these agencies/organizations.

ELMT’s biological team has decades of experience in the biological consulting process. Valued services provided by ELMT include: conducting habitat assessments to characterize the biological features of an area, rapidly identifying any sensitive biological resources, suggesting a compliance strategy to resolve identified impacts, and working with the client to make sure their planning needs are met while meeting permitting and mitigation requirements.

Ganddini Group | Traffic, Air, and Noise
Ganddini Group, Inc., is a technical consulting
services firm dedicated to helping our clients
succeed through a context-sensitive and costeffective approach to every project. Ganddini Group's team consists of licensed engineers and highly qualified environmental specialists offering expertise in transportation planning, traffic engineering, parking, noise and vibration, air quality, greenhouse gas, and energy, with a strong emphasis in the preparation of technical studies for CEQA compliance.

Ganddini Group has serviced over 500 projects since its founding in 2018—a testament to the strong working relationships its staff have developed over previous years with a range of clients, including planners, engineers, architects, developers, landowners, property managers, and public institutions and agencies. Proudly serving California with headquarters in Orange County, Ganddini Group personnel strives to continue building on trusted working City Council 20 – 377 5/16/2023
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ƒ You get a standing meeting in your calendar between
your point of contact and our project manager to discuss deliverables, status updates, and information requests. This simple and short meeting means you will have information you need and task order status you can share with your
team regularly.
ƒ Your projects get committed and coordinated staff because our office and regional leaders meet at least every two weeks to discuss deliverables, resources, quality control, and following through on our promises. This gives you a flexible and skilled team focused on hitting deadlines with high-quality work.
ƒ You get exclusive access to the amazing talent from one of the country’s fastest growing engineering firms. We are humbled by being on Zweig’s preferred employer’s list for the last 5 years. This means we are a magnet for talent! We have been growing consistently, and we are adding
amazing people every week. This gives you direct access to more help, more unique solutions, and a small army of professionals that have a heart for client service.

APPROACH TO ON-CALL ENGINEERING DESIGN
Ardurra has a history of providing services for large on-call contracts to numerous agencies throughout California. Because of this experience, Ardurra has a strong understanding of how to address project issues and the needs of public agencies for multiple, concurring tasks. This experience allows us to provide responsive teams led by experienced task managers to solve the needs of our clients in a timely manner.

With a large contingent of local resources to draw from, the Ardurra project team can respond to whatever needs may arise.

By effectively managing a balanced client workload among our staff, Ardurra can respond within a day to meet with the City.

This helps keep the project momentum moving forward so
that the Ardurra team is in place and ready to work within days of receiving a Notice to Proceed. Consistent with our proven long-term approach to large municipal on-call contracts, Ardurra has the technical expertise and experience to provide all project types as requested in the RFP as well as the administrative management experience for all funding sources used to support your CIP program.

Ardurra’s approach to on-call work provides you streamlined delivery, improved communications, and enhanced project outcomes. We adapt this process to meet your needs and your project types. Our proactive management approach is outlined below and will be incorporated into your projects to ensure quality control from start to finish.
documentation and recommendations; mapping services; legal description preparations; grant writing services; environmental/ planning support; construction management support; pavement management; special engineering studies/reports/compliance and investigations; regulatory compliance with federal and state and local agencies; financial/cash flow analysis – public works programs; assessment and district formation services; sustainable infrastructure services; and right-of-way studies.

According to the RFP, projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutter replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design, grant application writing, and other related projects as required.

This on-call contract consists of an initial 3-year term, with a City option for one 2-year extension.

In the team organization chart on page 3, we matched our resources to each element of the scope. As demonstrated in the Relevant Project Experience section (starting on page 15), we have the experience necessary to respond to the City's needs and efficiently deliver projects in accordance with applicable codes and standards such as Title 24 of the California Code of Regulations (California Building Standards Code), American Water Works Association, California Department of Transportation, Americans with Disabilities Act, and City of Santa Ana Municipal Code. Our team also has the administrative management experience for all funding sources used to support your CIP program.

Our goal is to be a true partner with the City, and we share your commitment to maintaining Santa Ana's infrastructure and quality of life.

This section includes our typical approach to providing on-call engineering services. Our time-tested proactive approach will be incorporated into your projects to ensure quality control from start to finish.

SOLVING AGENCIES' BIGGEST CHALLENGES

WITH PROVEN SOLUTIONS
Based on 30+ years of experience delivering on-call services for agencies like yours, we have developed simple, clever, and proven solutions to issues we see regularly.
ƒ We use a risk matrix to identify and manage challenges early in the project as they relate to clearing the right-of-way, coordinating utilities, stakeholder involvement, material cost escalations, supply chain disruptions, and mitigating or avoiding environmental impacts.

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benefits of the hard work it took to complete the project. In this phase, we support your team to close out projects, get reimbursed (depending on funding), open projects to the public, and help celebrate your success.

Task Order Procedure
Ardurra’s keys to success on as-needed contracts include our responsiveness, understanding of the City’s needs, capability and availability of qualified staff, and our historically successful comprehensive project management approach for on-call,
multiple-task, multiple-year contracts.

Ardurra will commit sufficient resources to handle varying workloads that may result from multiple task orders progressing simultaneously, but technical strengths and resources are only of value if we manage those resources well. The Ardurra approach to effective project management starts with scope, schedule, and budget development, signed contracts, and kickoff meetings. The project manager then organizes the project management concepts for the duration of each task and the overall contract around a core framework of communication, coordination, thorough documentation, and quality control for each submittal on each task. This effort does not end until we complete and file the record drawings.

The Ardurra team understands the importance of meeting
deadlines in a timely manner. We commit to providing
adequate staffing (both as to the number of personnel and their qualifications) for every task. Our approach is flexible and adaptive to each task, and we can also commit to making use of personnel from other offices throughout the company and bringing on additional staff. We can scale up or down as needed with a focus on our unmatched responsiveness.

Through our current on-call contracts, we have developed a proven task order process. It is an organized and streamlined A Reliable Process for Timely Project Delivery
As you can see in the figure above, we have so much experience completing projects as on-call extensions of staff that we mapped out what consistently works for our clients, allowing us to better manage our resources to react to your needs. We broke this process into five simple phases:
ƒ Task Order Initiation Phase. In this phase we listen to your needs, write a complete scope, negotiate a fair fee, and agree on a delivery schedule. We have a series of checks and balances built in because we want to start right on every task order.
ƒ PA/ED Phase. This phase delivers environmental approval.

This phase interacts with the design phase and keeps your project from being derailed by unforeseen mitigation or regulatory roadblocks.
ƒ Final Engineering Phase. In this phase we work with
your team to develop “ready to list” (RTL) packages from conceptual ideas. In this phase, we use the environmental clearance and mitigation documents as guidance for design constraints. This process is collaborative and provides you and stakeholders an opportunity to express your opinion about the technical solutions we propose.
ƒ Construction Phase. This phase is a critical step in
interpreting and enforcing the plans, specifications,
estimates, environmental mitigation, and contract obligations.

With us on your team for this phase, you get a partner in a fast-paced and dynamic environment where we can help
provide recommendations and field solutions on the fly. ƒ Closeout Phase. We find this phase is sometimes the
second most important (next to the Task Order Initiation Phase). It is during this phase that you finally realize the City Council 20 – 379 5/16/2023
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▪ Where trenchless pipe construction is utilized, classification by OSHA
▪ Mining and tunnel unit (>30-inch diameter)
▪ Preparation of SWPPPs and other compliance requirements for the State’s General Construction Permit and County
▪ For pipes in the public right-of-way, compliance with local agency municipal codes and ordinances regarding utility installations, traffic control, street resurfacing, and potholing activities Typically, the most challenging aspect of underground pipeline design and construction is definition of existing facilities or utilities, particularly when there is sparse or no information. Our team utilizes a methodical and detailed utility research and plotting procedure that provides for a high level of confidence with respect to the locations of subsurface utilities. Our procedure is generally outlined as follows:
9 Upon authorization by the City, contact USA Dig-Alert to obtain a pre-planning request, which provides a listing of existing utility agencies in the project areas. Establish one point of contact at Ardurra to serve as project
utility coordinator and be responsible for tracking and documenting all utility requests and responses.
9 From the USA Dig-Alert pre-planning list, contact all utility agencies in or around the proposed work area to establish contact information and lines of communication.
9 Send to each utility agency a Utility Notice of Planned Improvements to formally request their system maps and
record drawings.
9 The project utility coordinator will review information received for responsiveness and completeness, and will follow up with phone calls or in-person visits to agencies as necessary. 9 Plot the utilities, along with proposed horizontal and vertical alignments (depending on submittal milestone). Send
to each agency a set of plans for conflict check at each submittal milestone. Incorporate comments as necessary. 9 Once the utility base map is established, perform QA/ QC including a field review to determine if all the plotted information is accurate with field conditions.
9 If necessary, perform potholing to obtain actual field data for key utility crossings or parallel utilities of interest. 9 Document and track the process at each step. Agencies are sent plans at each milestone regardless of whether
or not there are conflicts, or conflicts have been resolved, due to potential changes in alignment, existing utilities, or agency review personnel.
9 All utility information is plotted in the plan and profile sheets and summarized in a crossing table.

Our utility research procedure has resulted in an excellent track record of avoiding conflicts during pipeline construction. approach for requesting, developing, and completing task order assignments. This process provides the City with teams available for multiple tasks off the on-call contract and a formal approach to respond to each task. Below, we summarize our proposed approach for completing the task orders.
ƒ Step 1 – Initial Meeting with City Project Manager and Task Managers: A meeting between the City’s Project
Manager and the Ardurra task manager to be assigned to
the work will be set up. Ardurra's manager will discuss the request with the City’s Project Manager and discuss your goals and expectations, key project issues, appropriate personnel from our team to be assigned, services needed, schedule, approximate budget available, and assumptions for completing the work order.
ƒ Step 2 – Develop Scope of Work and Team: Ardurra's task manager will then coordinate with key people from our team to prepare and submit a proposal for completing the work.

Each team member will submit his or her scope to the task manager, who will then combine the individual scope into an overall scope and proposal for review by City. This procedure has worked successfully on our current and past on-call contracts.
ƒ Step 3 – Notice to Proceed: Once the City reviews,
negotiates, and executes the task order, it will provide Ardurra a Notice to Proceed. If applicable, Ardurra will issue a subsequent notice to proceed to our subconsultant(s). ƒ Step 4 – Monthly Coordination/Progress Meetings: We
will hold meetings at a frequency to keep City staff apprised of the progress of the work. We will develop and maintain schedules to identify allowable work windows for completing project tasks and to keep the City’s Project Manager aware of the project progress.

Critical Technical Elements
Our design team's technical approach involves considering the following critical technical elements, depending on the type of project.

Pipeline Design Technical Approach
▪ System and pump hydraulics/surge effects
▪ Alignment selection and easement acquisition
▪ Pipeline separation requirements
▪ Utility crossings, summarized on plan and profile sheets ▪ Corrosion issues, specialty coatings and materials
▪ Geotechnical/foundation conditions
▪ Environmental constraints
▪ Operation and maintenance issues
▪ Contracting strategies, scheduling, and budget control ▪ Traffic control
▪ Construction impacts (i.e., noise, dust)
▪ Compliance with regulatory requirements
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Sewage Lift Station Technical Approach
▪ Review of system hydraulics and pump selection
▪ Lift station control strategies and integration into SCADA system ▪ Integration into energy management system and time of use pumping
▪ Electrical/instrumentation requirements
▪ Power supply and standby power
▪ Site selection and acquisition
▪ Seismic/structural issues
▪ Corrosion issues, specialty coatings and materials
▪ Odor control
▪ Operation and maintenance issues
▪ Contracting strategies, scheduling, and budget control ▪ Noise, aesthetics, and community concerns
▪ Safety pre-use analysis
▪ Emergency storage
Pump Station Technical Approach
▪ Review of system hydraulics and pump selection
▪ Booster station control strategies and integration into SCADA system
▪ Integration into energy management system and time of use pumping
▪ Electrical/instrumentation requirements
▪ Power supply and standby power
▪ Site selection and acquisition
▪ Seismic/structural issues
▪ Corrosion issues, specialty coatings and materials
▪ Operation and maintenance issues
▪ Contracting strategies, scheduling, and budget control ▪ Noise, aesthetics, and community concerns
▪ Safety pre-use analysis
Storage Facility Technical Approach
▪ System hydraulics
▪ Tank type
▪ Site configuration
▪ Geotechnical/foundation conditions
▪ Earthwork and grading
▪ Water quality and circulation
▪ Operational and maintenance requirements
▪ Safety features for roof access and confined space entry ▪ Integration into SCADA system
▪ Stormwater control facilities
▪ Visual aesthetics
▪ Traffic and noise impacts during construction
Special Considerations for Wastewater Facilities
▪ Pumping of solids and miscellaneous materials such as rags must be addressed in the lift station planning and mechanical design. ▪ Configuring facilities to properly handle planned discharges such as wash down, as well as unplanned discharges like overflows, must respect regulatory constraints and may require special features to control flows (e.g., discharge to a sewer). ▪ Compliance with regulatory requirements, coupled with early coordination with regulators, is paramount to smooth project approval.
▪ Maintaining facilities in service during construction.

Special Considerations for Non-Potable Facilities
▪ Stored water quality can be more difficult to maintain and therefore requires special attention regarding the tank volume, residence time in the tank and circulation.
▪ A higher degree of settlement in storage facilities can lead to the need for more frequent and special equipment for clean-out operations.
▪ Configuring facilities to properly handle planned discharges such as wash down, as well as unplanned discharges like tank overflows, must respect regulatory constraints and may require special features to control flows (e.g., discharge to a sewer). ▪ Compliance with regulatory requirements, coupled with early coordination with regulators, is paramount to smooth project approval.

PROJECT MANAGEMENT APPROACH
We’ve derived our project management approach from many years of experience and proven success, and it includes very specific strategies: coordination, communication, and documentation. ƒ COORDINATION: All task orders require coordination. This may include coordination with other City departments, local agencies, and stakeholders. The Ardurra team has years
of experience with major on-call contracts with Southern California agencies. These on-call contracts require similar coordination efforts in which Ardurra has established and maintained outside-agency contacts, coordinated the
designs with their staff, and received the approvals to move the project forward. This knowledge and understanding of working with other agencies provides great benefit to you for each project.
ƒ COMMUNICATION: Ardurra has a formal, proactive
communication plan to share critical project information as soon as possible and to make sure there are no surprises.

We continuously report progress, identify problems, assign priorities, receive feedback, and document progress. From project start-up through project closeout, we will prioritize our communication to make sure we document and address
all required actions timely. We assure you that your team and our team will always know the status of your projects.

This level of coordination, coupled with the project progress meetings, helps avoid project issues and delays, and
ensures that the project is on schedule and within budget.

Ardurra has used this management approach with great
success on all types and sizes of projects.

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ƒ DOCUMENTATION: Proper documentation is critical for
all projects. We have a thorough understanding of the
document control procedures required for civil engineering and other types of projects for a variety of funding sources.

Ardurra’s document control management policies comply
with the City’s requirements. Our typical monthly project progress reports include the status of deliverables, utility and outside-agency efforts, cost and schedule snapshot and analysis, issues discussion, and recommended resolution actions. We will tailor monthly progress reports to the City’s needs for each project. In combination, Ardurra’s tools and efficiency in coordination, communications, and documentation provide the City with a transparent process for the duration of the contract.

Quality Assurance and Quality Control
QA/QC is an ongoing task throughout the duration of the project.

Ardurra takes seriously the responsibility for the accuracy and completeness of our work products. We base our QA/QC Program upon the belief that nothing is more important than design quality.

Quality control refers to quality-related activities associated with the creation of the project deliverables. Quality control is used to verify that deliverables are of acceptable quality and that they are complete and correct. Ardurra quality control activities include deliverable peer reviews and the plan check process.

Quality control is the check or analysis that determines the acceptability of the project deliverables. Tasks related to quality control will include documented reviews of reports, drawings, specifications and opinions of cost, independent review of calculations, etc. Quality control reviews will occur with each submittal.

The Ardurra quality control program also compares the project deliverables against the original scope of work, project objectives and client expectations, which were developed before the project started. Ardurra quality control is a work product-based approach. We check whether the deliverables satisfy the quality requirements and the scope of work. Depending upon the results, the design team will take suitable corrective action. Quality control begins once the project design begins.

Based on the City’s requirements and standards developed during the quality assurance process, the quality control team checks whether the work products (reports, plans, specifications, cost estimates, etc.) meet all those requirements with each submittal.

Our project manager and quality assurance manager will develop and implement a project-specific QA/QC plan. This plan includes project-specific checklists to verify quality throughout the project.

The quality control manager for the project ensures that the project manager addresses all checklist items. Besides quality control by the project manager, a quality control committee comprising at least two registered engineers who are not involved in the project, will review the project documents. The review committee will do a technical evaluation of the calculations, plans, cost estimate, and the project specifications. The review committee submits comments to the project manager for review during a subsequent meeting. We will make the results of our in-house QA/QC plan available for review by the City and the entire Ardurra team.

We have the added benefit of providing constructability review by our construction management group as a standard practice. Their review comes from the contractor’s perspective and synchronizes the construction documents to eliminate potential change orders.

Schedule
Our project manager will prepare and maintain a Microsoft Project schedule. Our project manager will use the schedule, task lists, deliverables, agency review time, and progress reports to list each task in the project. This reinforces accountability throughout our design team. We will provide a summary report regularly that shows tasks completed, items that may have changed, and schedule updates, if needed.

Deliverables
Ardurra will provide plans, specifications, and estimates for the improvement projects. Upon completion of projects, Ardurra will provide the City with as-built documents for its records.

Additional deliverables include topographic maps and/or ALTAs, where necessary, including the raw survey data. For studies, Ardurra will provide the City with technical reports that include all the necessary backup data and citations.

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maintenance pathway, and decorative hardscape; and
installation of two new electronic Changeable Message
Signs (VMS/CMS) systems located in the median island.

Significant coordination is involved with the various Anaheim departments, as well as with the various utility companies and the Anaheim Convention Center staff. Additionally,
provided construction support throughout the construction duration of the project.
ƒ Various Utility Design Projects. Prepared the following water, sewer, and electrical plans: 2,000 linear feet of parallel sewer main in Harbor Boulevard; base mapping and utility design for several undergrounding districts; and 700 linear feet of parallel water main in Tustin Avenue.
ƒ Tustin Avenue/La Palma Avenue Intersection
Improvements. Prepared PS&E for the widening of this key arterial intersection in the City of Anaheim. The $10-million project involved the development of a Precise Alignment Plan, Landscape Concept Plan, and legal descriptions. The project included the design of a raised, landscaped median, parkway landscaping in both the City area as well as a large slope in Caltrans right-of-way, and significant redesign of private property improvements impacted by the roadway
widening. The approval process included obtaining an
easement and encroachment permit from Caltrans. Other
elements of the project included the design of significant water, storm drain and retaining wall improvements.
ƒ La Palma Avenue and State College Boulevard
Intersection. Prepared PS&E for the widening of this
key arterial intersection in the City of Anaheim. The final Precise Alignment Plan resulted in significant right-of-way cost savings. The project included the design of a raised, landscaped median, bike lanes, parkway landscaping and
redesign of private property improvements impacted by the roadway widening. Other elements of the project included the design of private sign relocations, water quality and utility improvements. Ardurra staff developed an alternate alignment which resulted in maximum use of existing excess right-of-way; minimal impacts to existing development;
right-of-way cost savings greater than $500,000; and
avoided acquisition from gas station.

RELEVANT PROJECT EXPERIENCE
Our reputation for providing quality services has been confirmed by our ongoing relationships and extended contracts with agencies throughout the region. Below is a sample of our local relevant experience.

On-Call Engineering and Design Services for Public
Works Projects | City of Anaheim
Contact: Stephen Cruz, Principal Civil Engineer; 714.765.5251; [email protected]
Services: Engineering Design
Start: 06/2014 Complete: Ongoing
Team Members: Anissa Voyiatzes (PIC); Jose Hernandez, PE (PM); Bob Merrell (Drainage); Joe Buckner (Project Engineer); Miguel Hurtado (Design Engineer)
Under an as-needed engineering contract, Ardurra has provided engineering design services for various street design projects including the following:
ƒ Lincoln Avenue Improvements. Provided engineering
design services for this widening project, which will widen 3,000 feet of Lincoln Avenue from East Street to Evergreen Street. The project widens Lincoln Avenue from a four to six-lane divided street within the project limits. The scope included the removal of
existing improvements,
clearing and grubbing,
excavation, placement
of new AC pavement,
construction of concrete
curb and gutter, driveways,
access ramps, sidewalks,
bus pads, drainage system
improvements, relocation
of existing facilities,
installation of a traffic
signal at the intersection of
Lincoln Avenue and La Plaza, traffic signal modifications, signing, striping, landscaping, and a Water Quality
Management Plan (WQMP). Landscaped medians along
Lincoln Avenue and along the project roadways includes
drought-tolerant and low-maintenance plantings and
trees. Project successes included streamlining traffic flow, increased drainage capacity and an overall enhanced street appearance.
ƒ Katella Avenue Widening. Provided PS&E design services to widen the south side of Katella Avenue adjacent to
the Anaheim Convention Center. This project included
widening Katella; reconstructing a bus turnout; adding
water quality structures; reconstructing off-site landscaping, irrigation, fixed bollards, retractable bollards, vehicular City Council 20 – 383 5/16/2023
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ƒ Atlantic Avenue Pedestrian Enhancements. Ardurra
provided PS&E for pedestrian enhancement features,
including bulb-outs, to minimize pedestrian crossing
distances across Atlantic Avenue. The project also
included 10 new ADA-compliant curb ramps and additional pedestrian lighting. The project limits are from 56th Street to 59th Street.
ƒ Delta Bike Boulevard Project. The $3 million project
includes Class II and III bike lanes and shared lane
markings, traffic circles, a roundabout, pavement repairs, a new traffic signal, and wayfinding signage from Harbor Avenue from 10th Street to 20th Street, and Delta Avenue from 20th Street to
Wardlow Road (an
approximate 3-mile
corridor). The project
is funded through ATP
grant and local match.
ƒ 8 to 80 Project. The City received ATP funding more than $6 million to create facilities aimed at improving safety and removing barriers to walking/cycling for residents, workers, students, schoolchildren, and visitors to Long Beach.

The 8-80 project will provide bike boulevards along two corridors located within the city (four miles), as well as a road diet (one mile) with buffered bike lanes. Improvements include traffic circles, roundabouts, new traffic signals, bulbouts, bridge ADA upgrade, signing, striping, pavement repairs, and wayfinding signage. Ardurra is responsible for managing the project and grant funding in collaboration with City staff and the design consultant.
ƒ Atlantic Avenue/Claiborne Drive Bulb-out. Ardurra
provided design services for bulb-outs at the southeast corner of Atlantic Avenue and Claiborne Drive. Drainage patterns at this corner were reviewed to determine if a parkway culvert was required. The project also included removal of the existing crosswalks across Atlantic
Boulevard.
ƒ Atherton Street and Magnolia Avenue Street
Rehabilitation. Preparation of three separate PS&E
packages, totaling over 1.6 miles of roadway and dozens of curb ramps. The plans include roadway rehabilitation, the design of ADA-compliant ramps at numerous intersections, sidewalk repair to eliminate tripping hazards, and traffic signing and striping.
ƒ Alamitos Avenue Rehabilitation Improvements.

Preparation of PS&E for 1.0 mile of roadway rehabilitation and dozens of curb ramps. The plans include roadway
rehabilitation, the design of ADA-compliant ramps at
On-Call Civil Engineering – Street and Storm Drain
Design/Rehabilitation Projects | City of Long Beach
Contact: Keith Hoey, Senior Civil Engineer; 562.570.6586; [email protected]
Services: PS&E
Start: 2009 Complete: Ongoing
Team Members: Anissa Voyiatzes (PIC); Lisette Bice (PM); Bob Merrell (Drainage); Joe Buckner (Roadway/SWPPP);
Jose Hernandez (Roadway, QA/QC); Miguel Hurtado (Design Engineer)
As part of an on-call contract with the City of Long Beach, Ardurra staff has prepared plans, specifications, and cost estimates for more than $15 million in improvements since 2009 and continues to work with the City through additional extensions of the original on-call contract. The projects encompass roadway, storm drain, parking lot improvements, traffic, lighting, and landscape improvements, design of more than 150 ADA-compliant curb and ramps, and focused on many of the major roadways within the city. Ardurra staff has consistently provided the City with welldesigned projects facilitating smooth construction. Some recent projects include:
ƒ Market Street Pedestrian Streetscape Enhancements
(LA River to Easterly City Limits). Ardurra is providing engineering and design services for a Complete Street
Project on Market Street between the LA River and Cherry Avenue, an approximate 1.9-mile stretch of the corridor. As stated on www.smartgrowthamerica.org, complete streets
are designed and operated to enable safe access for all users, including pedestrians, bicyclists, motorists and transit riders of all ages and abilities. Complete streets make it easy to cross the street, walk to shops, and bicycle to work.

They allow buses to run on time and make it safe for people to walk to and from train stations. The project consists of complete street improvements including Class IV bike
lanes and other new bike/pedestrian facilities, bulb-outs, wayfinding signage, road diet with sidewalk extension,
crosswalk and transit stop enhancements, construction/
reconstruction of curb ramps for ADA compliance, repairing sidewalks, curbs, and gutters, reconstructing/resurfacing roadway pavement, landscaping and street trees, removing/ relocating obstructions and utilities, and storm drain
relocations. ($7 million)
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sensitive beachfront location. Services are focused on
the grading and construction of street improvements,
storm drains, domestic water and sanitary sewer lines.

Of importance will be ensuring the use of stormwater
management best practices and compliance with the terms of a California Coastal Commission development permit
since the project is in an environmentally sensitive area. The project will include a 6.5-acre public park to be turned over to the City by the developer.
ƒ 6th Street Alley Improvement Project. Improvements
include the design of water and sewer main reconstruction, alley paving, installation of empty fiber optic conduit for future fiber, and ancillary improvements followed by concrete paving of the entire width of the alley. The Pump Station #35 project provides for upgraded/new dry well and wet well for the pump station.
ƒ Ocean Avenue Alley Waterline and Sewer Replacements
from Main Street to First Street. Prepared the design of over 0.5 miles of alley improvements in the downtown area of Seal Beach. The project included the design of sewer and water mains and pavement. As a part of the project, Ardurra completed an extensive utility investigation including significant potholing and GPR to locate the existing utilities.

The design also included solving numerous existing
drainage problems within the alleys.
ƒ 7th Street Alley Waterline and Sewer Replacement.

Ardurra prepared complete PS&E for the 7th Street
Alley Waterline and Sewer Replacements Project CIP
No. WT1607. The project consisted of designing the
replacement of approximately 450 LF of existing 6-inch
water and sewer
mains. In conjunction
with the utility
replacement,
rehabilitation of
approximately 6,750
SF of asphalt and
concrete pavement
was also designed.
ƒ Westminster Avenue Storm Drain Study Report from
Seal Beach Boulevard to Federal Storm Channel
CO1S06. Ardurra prepared a report to determine the
adequate size to replace a trapezoidal open channel
drainage facility with a pipe on the north side of Westminster Avenue from Seal Beach Boulevard to the Federal Storm
Channel (CO1S06). The project required conducting
hydrologic studies of the tributary area and develop
discharges at various concentration points for 5, 10, 25, and 100-year storm events. Preparation of the report involved coordination with Orange County Flood Control District and numerous intersections, road diet, Class II bike lanes, and traffic signing and striping.
ƒ Seaside Way Storm Drain. Ardurra prepared storm drain construction documents for a deficiency-correction project near the coastal portion of downtown Long Beach. The
project was necessitated after severe flooding in 2017, including the flooding of several underground parking
structures. In conjunction with this project, Ardurra was successful in obtaining FEMA emergency funding for the
project. The project entailed the design of a 48-inch RCP to parallel the existing 57-inch storm drain. A significant amount of potholing was required to identify existing vertical and horizontal utility alignments.
ƒ 6th Street Storm Drain. This project included the final design of a relief storm drain system to alleviate an
existing deficiency on an adjacent storm drain system.

Due to the extent of existing utilities within 6th Street, an extensive potholing program was required, which did locate an unknown pipeline that was not identified by USA. A
hydrologic and hydraulic (H&H) analysis was completed,
and specifications and cost estimates were also prepared.

Seal Beach Various Public Works Design Projects |
City of Seal Beach
Contact: Iris Lee, Deputy Public Works Director/City Engineer; 562.431.2527 ext. 1322; [email protected]
Services: Engineering Design, Project Management,
Constructability Review, Staff Augmentation, Plan Checking, Construction Inspection
Start: 2012 Complete: Ongoing
Team Members: Anissa Voyiatzes (PIC); Mark Lewis (Senior Project Manager); Joe Stoakley and Chip Vanderbeek
(Inspectors); Joe Buckner (Water and Sewer); Bob Merrell (Hydrology)
Ardurra has completed several projects for the City of Seal Beach during the last 5 years. Engineering services have included providing civil engineering, geotechnical, traffic, and survey services for various projects within the city. Improvements have included the design of water and sewer main reconstruction, alley paving, the upgrade or addition of ADA ramps, pavement rehabilitation, H&H calculations, and the preparation of a proposed storm drain report. Plan check services have included review of the hydrology and hydraulic analysis, grading plans, street plans, traffic striping and signing, street lighting, signal plans, storm drain plans, utility plans, landscaping and planting, WQMP, sewer and water plans. A few projects include:
ƒ Ocean Place Development. Providing plan checking and
inspection for grading and construction of the road and utility infrastructure that will support Ocean Place, which is a neighborhood of 30 luxury homes in an environmentally City Council 20 – 385 5/16/2023
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ƒ La Habra Boulevard (Valley Home Avenue to Beach
Boulevard), Cypress Street (La Habra Boulevard
to Whittier Boulevard), and Palm Street (La Habra
Boulevard to northerly City limits). Prepared PS&E for
approximately 2 miles of street rehabilitation for these three arterial streets. The roadway rehabilitation treatments varied from R&R damaged sections of asphalt concrete pavement; cold mill and fill with base and surface course AC, to Type II slurry. Additionally,
Ardurra field-walked the
segment to identify PCC
R&Rs for curb, gutter,
sidewalk ADA ramps,
and driveways. Included
within the plan set was
replacement striping for
the three segments.
ƒ La Habra Boulevard Improvements (Beach Boulevard
to Idaho Street). Prepared PS&E for this roadway
rehabilitation project to remove and replace damaged
sections of asphalt concrete pavement; base paving
with an ARHM cap. Additionally, Ardurra field-walked the segment to identify PCC R&Rs for curb, gutter, sidewalk ADA ramps, and driveways. Signing and striping plans were prepared, and bike lanes were added for both east and
westbound directions. Also, coordinated with and obtained an encroachment permit through Caltrans for replacement of loops at Beach Boulevard.

On-Call Municipal Engineering | City of Lake Forest
Contact: Tom Wheeler, Director of Public Works/City Engineer; 949.461.3480; [email protected]
Services: Engineering, Program Management, Project
Management, Traffic Engineering, Flood Control
Start: 06/2011 Complete: 06/2024
Team Members: Lisa Penna (PIC); Dennis Jue (Program
Manager); Mark Lewis (Traffic/Transportation Engineering); Joe Buckner and Miguel Hurtado (Project Engineers); Omar Alameddine (Inspections Manager); Keith Forbes, John Dela Cruz, and Chip Vanderbeek (Subdivision Improvements/Grading) Ardurra has a multi-year contract to provide municipal engineering services. Under this on-call contract, Ardurra has performed plan checking and reviews for the following: entitlement review; subdivision maps; hydrology and hydraulics reports; street improvement plans; grading plans; water quality management plans and encroachment permits.

Work has included project management for 12 projects
and funding analysis for a transportation funding program.

Tasks include reviewing land use applications; plan checking development plans and maps; inspecting approved land
meeting with Orange County Public Works staff to discuss the most up-to-date planning for the Federal Storm Channel and to identify the interim and ultimate conditions for the confluence with the Federal Storm Channel. Work also
included hydraulic analyses of the existing system with the 5, 10, 25, and 100-year storm flows to establish existing level of protection and facility constraints. Ardurra developed alternative enclosed facilities (box culverts and pipes) to handle the runoff from the 100-year storm event. Cost
estimates were prepared including design, construction, and contract administration/inspection for each alternative.

On-Call Civil Engineering Services for Various Public
Works Projects | City of La Habra
Contact: Tony An, Principal Engineer; 562.383.4158;
[email protected]
Services: Engineering Design
Start: 05/2017 Complete: Ongoing
Team Members: Anissa Voyiatzes (PIC); Jose Hernandez (PM); Joe Buckner (Roadway); Miguel Hurtado (Design Engineer) Ardurra is providing professional engineering services on an as-needed basis in support of the La Habra Engineering Division on a variety of Public Works Department projects for the FY 2016-2021. Work includes construction of street improvements, waterline improvements, sewer improvements, storm drains improvements, traffic signal improvements, City park improvements, and building facilities improvement. The City has budgeted approximately $26 million in the Capital Improvement Program. The CIP projects will be funded with a variety of funding sources, and in addition to local funding sources, some projects may be funded by Community Development Block Grant, State and Federal-Aid Grant. Typical projects that Ardurra has worked on include residential street rehabilitation; intersection widening; curb, gutter, and sidewalk replacement; storm drain improvement; and waterline upgrades.
ƒ Residential Streets Rehab (2018/19). Provided
construction documents for over 8 miles of roadway
improvements, street resurfacing, and water main upgrades.

Ardurra has prepared all PS&E as required for bidding and construction of the proposed improvements. The plans
include roadway rehabilitation, replacement of a significant number of ADA non-compliant ramps at many intersections, and traffic signing and striping.
ƒ Three Arterial Rehabs (2019/21). Prepared construction documents for 3 miles of arterial street rehabilitations including all PS&E for bidding and construction of the
proposed improvements. The intent of this project is to renovate roadway pavement and reconstruct deteriorated
concrete improvements.

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On-Call Engineering Services, RFP No. 23-030 19
with all pertinent factors, develop additional alternatives if feasible, and provide recommendations.
ƒ Via Sacramento Water Main Improvements. This project
involves the replacement of approximately 560 LF of 8-inch ACP with 8-inch PVC pipe, 10 services, 2 fire hydrants, and 1 valve cluster. The existing pipeline is located in the parkway off of Via Sacramento from Camino Capistrano
to Via Espinoza in
Dana Point. The
project includes design,
surveying, potholing,
and construction phase
services. The project
also involves developing
PS&E for the proposed
pipeline replacement.

Anaheim Public Utilities Department As-Needed
Engineering | City of Anaheim
Contact: David Watson, Project Manager; 310.864.2157;
[email protected]
Services: Design Engineering
Start: 2019 Complete: Ongoing
Team Members: Rob Weber (PM), Patrick Mulvey (PM)
Under an as-needed engineering contract, Ardurra is currently working on or recently completed the following projects for the City of Anaheim:
ƒ Oak Hills Reservoir Recoating and Upgrades Project.

This project involves various improvements at the Oak
Hills Reservoir site, including recoating of the reservoir exterior roof and spot repair of coating on the exterior walls; reservoir safety upgrades; repairs to the reservoir vents; modifications to the reservoir overflow to meet DDW requirements; modifications
to the reservoir cathodic
protection system;
replacement of the
reservoir level sensor;
replacement of existing
valving and piping on the
inlet and outlet pipelines
to improve operation of
the reservoir and overall
water system; installation
of new onsite water and
sewer connections; and
remediation of ground
settlement issues in the
northwest corner of the
site. The project also
development construction; inspecting approved work in the public right-of-way; public works encroachment permit inspection; water quality program management; and providing additional staff on an as-needed basis.

Primary services have involved engineering implementation of the City's Opportunity Studies Area (OSA) that comprises five developments totaling over 4,000 housing units; design of the Los Alisos Boulevard resurfacing project; conducting the annual sidewalk survey; and inspection of the catch basin insert project.

The OSA projects involve plan check and inspection of all facets of development including map approval; rough grading; precise grading; street and storm drain improvements; park development; and median and parkway improvements. Other land development projects have been approved other than the five OSA projects, including The Meadows, Parkside, Encanto, and residential housing in the Auto Center.

There are currently four major residential development projects within the city. Over the course of three years (2021-2024), it is expected that all four projects will be completed. Once completed, approximately 5,000 new residential units would have been constructed.

On-Call Engineering | South Coast Water District
Contact: Taryn Kjolsing, Engineering Manager; 949.342.1154; [email protected]
Services: Design Engineering
Start: 2021 Complete: Ongoing
Team Members: Aric Gnesa (PM); Viet Duy Vo (Design
Engineer); Lori Trottier (Environmental Lead)
Ardurra has worked on the following projects under its current on-call contract with South Coast Water District:
ƒ 30 Acres Site Water and Sewer Facilities. South Coast Water District plans to locate three new portable buildings at the site for District’s use as temporary office space. The buildings require new water service, new sewer service, and a new gravity sewer main to connect the site laterals to existing sewer facilities approximately 500 LF south of the building site. The project includes a civil site plan, design of new electrical power service, and communications connection to the District’s Groundwater Recover Facility with approximately 2,000 LF of new buried fiber optic.
ƒ LTM Replacement/Repair Options at Calle Vista Torito.

The LTM is approximately 34,000 linear feet (6.5 miles) of pipeline, ranging in size from 24 to 36 inches in diameter, primarily constructed of concrete cylinder pipe (CCP). Due to several recent leaks, the District identified four potential repair, replacement or rehabilitation alternatives. The project includes engineering services to evaluate these alternatives City Council 20 – 387 5/16/2023
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ƒ Safety Improvements at 18 Sites. The project included design services for 18 sites requiring safety upgrades. A PDR was prepared as well as final design services including drawings and specifications. Key components of the project included design of safety handrails, ladder anchor posts, sealed block-self retracting lifeline, fixed ladders, safety guardrails, davit arms, and other safety improvements and retrofits at existing sites.
e. WILLINGNESS TO COMPLY WITH

AGREEMENT TERMS
Ardurra accepts the Consultant Agreement as provided in the City's RFP Appendix, Attachment 2.
f. REFERENCES
Our history of successfully delivering projects efficiently and within budget is the reason clients continually return to Ardurra. We are proud of our track record of providing quality services, to which our references listed below will attest.
includes other tasks at different sites nearby the Oak Hills Reservoir site, such as replacement of the existing electrical cabinet at the Summit Inlet/Outlet Structure; and coating touch-up of the recovery vessel and associated piping and appurtenances at the Lenain Wash Water Recovery Facility. ƒ WRDF Present Worth Analysis 2021201-01. The City
tasked Ardurra with the responsibility of reviewing the net present value for three alternative directions moving forward regarding the City of Anaheim Water Recycling
Demonstration Facility (WRDF). The three alternatives
evaluated include: 1) expanding the facility capacity from 50,000 to 100,000 gpm; 2) shutting down and repurposing the facility; and 3) maintaining the facility as is and proceeding with equipment replacement and maintenance
as required for operation. Key project components include evaluating costs in the current climate for capital equipment replacement and additions, maintenance, operations, and labor; determining the fiscal, environmental, political, social, and logistical benefits for each option; and utilizing data from research, analysis, and correspondence with the City to provide a full and accurate picture of the current and possible future status of the City's WRDF.

Agency Contact Name, Phone, Email Associated Project
City of Anaheim Stephen Cruz, Principal Civil Engineer
714.765.5251
[email protected]
On-Call Engineering and Design Services
(ongoing since 2014)
City of Seal Beach Iris Lee, Deputy Public Works Director/City Engineer 562.431.2527 ext. 1322
[email protected]
Seal Beach Various Public Works Design
Projects (ongoing since 2012)
City of Long Beach Keith Hoey, Assistant City Engineer
562.570.6586
[email protected]
On-Call Civil Engineering – Street and
Storm Drain Design/Rehabilitation
Projects (ongoing since 2009)
City of Lake Forest Tom Wheeler, Director of Public Works/City Engineer 949.461.3480
[email protected]
On-Call Municipal Engineering
(ongoing since 2011)

REFERENCES
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On-Call Engineering Services, RFP No. 23-030 21

2. SCOPE OF SERVICES

AND SCHEDULE
A successful project includes solving technical challenges, coordinating all the various engineering disciplines, and meeting the City's goals. The projects assigned under this contract may require their own tailored approach to the specific problem to be solved or need to be addressed. All projects, however, will incorporate proven management and control procedures in order to provide cost-effective and responsive delivery of all technical products. Each project will have a project kickoff meeting and work plan as further described herein.

PROJECT KICKOFF MEETING
We will initiate each major task assignment with a kickoff meeting. The meeting will be held either virtually or at the City's administrative office and will be attended by key City and project staff. The purpose of the meeting will be to review project objectives, data needs, project scope, and schedule.

PROJECT WORK PLAN
The foundation of effective project management is established in the project work plan that sets forth the elements of budget and schedule control, project communication protocols, and production management. Immediately following receipt of a Notice to Proceed, we will prepare the project work plan in a standardized format. This document sets the foundation for a project.

When completed, the document will be distributed to all members of the project team. This work plan will serve as the coordination and guidance tool throughout the project and will aid in clarifying key elements of the project requiring management attention.

PROJECT IMPLEMENTATION
We are committed to effective communication and responsive project delivery. Our project manager is available to meet weekly with the City. Enhancements in project reporting include the implementation of an action items list and monthly status reports.

Every month, our project manager and the City will review the status report, which provides the status of each project, with updates highlighted in color; project budget, latest billed amount, and percent complete; schedule and deliverables; issues and concerns; and upcoming meetings. By concisely presenting this level of project information for each open task, these meetings can flow more efficiently.

Ardurra's project management approach provides well-structured procedures including the planning, tracking, and executing of the work while communicating effectively with the internal Ardurra team, the City's team, and other project stakeholders.

PROJECT MANAGEMENT CONTROLS
We have established tried and true project management controls over the years. Project management control procedures will be in effect for the duration of each project.

Five key strategies help keep our projects
on time and budget:
ƒ Planning – Early planning
increases the understanding of the
project, the quality of the solution,
ownership of the tasks among
team members, and ultimately the
success of the project.
ƒ Monitoring – Our project managers
use task lists, progress reports,
critical path management (CPM)
schedules, financial data, and
quality control processes to monitor
and control projects.

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On-Call Engineering Services, RFP No. 23-030 22
work efforts throughout the assignment. On a monthly basis, we will use this information internally to develop a value analysis. This value analysis helps us understand trends for the project and provides for early identification of potential staffing under- or over-runs. These trends help us stay ahead and provide for better resource management.
ƒ Quality Management – A Quality Management Plan
will be established at the beginning of each project and implemented throughout the duration of the project. Ardurra takes seriously the responsibility for the accuracy and completeness of our work products.
ƒ Schedule Management – Our team is fluent in scheduling tools. These tools produce a CPM Gantt chart to identify items that are critical in the production of our work so we can be proactive. We will update this schedule regularly and review the schedule, task list, progress reports, and plans at project meetings to be sure that we continue to make progress throughout the project life.
ƒ Financial Management – Our project team uses financial data in the regular development of invoices and to compare planned project expenditures with our CPM schedule. Upon successful negotiation of a task order, our project manager will develop a projected billings chart “S-curve” to forecast ƒ Develop detailed scope of services, fee and schedule that meets City expectations. ƒ Create a Work Plan identifying major tasks and corresponding staff assignments, budget and schedule. Identify internal progress meetings dates QA/QC reporting dates. Progress meeting includes the status of the work, updates on schedule and budget updates, and QA/QC status and actions. A copy of the work plan will be provided at the City’s request. ƒ Develop a schedule identifying milestones, critical path tasks (e.g., project refinement analysis), and data collection tasks (e.g., surveying and geotechnical investigations).
ƒ Identify lines of communication and points of contact and provide contact list to the team members and City. ƒ Establish clear assignments for each team member and project quality staff with appropriate schedule and level of effort. ƒ Start the project, and engaging quality review personnel, quickly with a well-organized kickoff meeting that outlines the project goals, clarifies any initial ambiguities, and assigns immediate responsibilities for Ardurra and the City. ƒ Identify and address project issues that are critical to schedule milestones and/or key design decisions. ƒ Establish and implement information management procedures. ƒ Coordinate with Ardurra staff and subconsultants to provide a unified approach to the project. ƒ Define QA/QC roles for key staff and confirm requirements with team members and subconsultants. ƒ Check progress in terms of meeting project requirements and goals in accordance with scope of services and schedule, and adjust efforts to accommodate unforeseen changes that arise.
ƒ Provide monthly reports to include earned value management tracking of authorized total budget compared to actual dollars spent. ƒ Monitor project documentation and meeting minutes to confirm follow-through on action items and City comments. ƒ Regularly check work progress by subconsultants.
ƒ Regularly evaluate project progress in terms of production versus expenditures. Identify issues and adjust staff levels and activities accordingly.
ƒ Implement routine communication with the City providing current project progress/status including weekly email/verbal contacts, biweekly progress updates, and monthly progress reports. ƒ Hold conference call or face-to-face meetings with selected City staff when needed for discussion of technical issues and information exchange.
ƒ Hold workshop presentations with City-wide stakeholders for comprehensive project review, interdepartmental coordination, and information exchange.
ƒ Hold regularly scheduled meetings internally with team members to review project progress, schedule, and outstanding issues. ƒ Coordinate closely with subconsultants, and with any other City consultants, to achieve coherent project execution.

PLAN EXECUTE TRACK COMMUNICATE

PROJECT IMPLEMENTATION
City Council 20 – 390 5/16/2023
On-Call Engineering Services [RFP No. 23-030]
City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 23
have assumed that traffic control will be necessary, but a Traffic Control Plan will not be required. It is assumed that traffic control, per the WATCH Manual or MUTCD, would be sufficient for our investigation.

Coring of the existing pavement at twelve (12) locations (6 in each direction of travel) to approximately 2 to 5 feet below existing pavement grades to determine existing pavement and base thickness, general subsurface conditions, and to delineate any other soil parameters that may affect the proposed rehabilitation project. We will obtain representative bulk samples of the excavated materials from selected borings and relatively undisturbed samples will be obtained at subgrade and two to three feet below subgrade. Upon completion, each of the borings will be backfilled with the native materials from the boring, and patched with cold patch asphalt, as necessary to match existing.

We have assumed that the drilling operations can be completed in two (2) days.

Appropriate laboratory testing including determination of classification, natural moisture content of soils, field densities of undisturbed samples, laboratory maximum densities, corrosive characteristics and "R" value of soil and bedrock materials encountered, as necessary.

Prepare a single Geotechnical Investigation Report for the subject portion of existing street addressing the geotechnical parameters outlined above and including log of the borings, the laboratory test results, and recommendations for new asphalt pavement construction and pavement rehabilitation.

Alternative preliminary pavement strategies will be developed consisting of varying methods of constructing the improvements (overlay, total reconstruction, pavement fabric, asphalt rubber, etc.). A matrix will be prepared for each alternative comparing the advantages, including cost, impacts to existing improvements, duration of construction, and traffic control requirements.

Preliminary Design
The preliminary design phase will include the following tasks:
ƒ Attend project scoping meeting with City Staff to review project concept.
ƒ Develop up to 2 additional alternatives that incorporate the City’s Complete Streets policy.
ƒ Prepare concept plans for plantings in the street parkway.

The concept plans will be rendered colored plans and profile views of the proposed new plantings. A plant materials
palette will accompany the concept plans.
ƒ Prepare Preliminary Design Report (PDR) that provides alternative analysis, recommendation for preferred
alternative and preliminary cost estimate.

We have assumed that the preferred alternative conceptual plan will constitute the 30% design level.

Once a project is identified, the Ardurra team can prepare a detailed scope, schedule, and fee.

Below is a sample scope and schedule for a City of Santa Ana project involving improvements to Mile One Street – widening for approximately 1000’ on one side of the street to accommodate a new bicycle lane. Mile One Street is classified as a major arterial highway with an existing right-of-way of 120 feet, which can accommodate the proposed widening. The roadway has three (3) traffic lanes of 12’, 10’ and 11’ in each direction with a 14’ wide existing median. Work consists of street rehabilitation, bicycle lane and sidewalk replacement and a landscaped parkway. The intersections at each end of the project have been improved as part of a separate project, therefore, the proposed project will join the existing BCRs/ECRs at the intersections.

PHASE 1: PRELIMINARY ENGINEERING
Research and Field Review
A thorough search of the available records will be conducted to acquire relevant data to assist in the design of the project. The information accumulated will include as-built drawings, utility information, and horizontal and vertical control data.

The project team will review the project in the field and take photographs of potential problem areas or items that need special attention. Particular emphasis will typically be given to identifying areas where existing improvements are in a deteriorated condition, pose a significant design constraint or could be impacted by the widening (utilities, walls, structures, driveways, etc.).

Utility Coordination
Information will be collected from all the utility companies.

Coordination with the utilities will continue throughout the design of the project. A copy of the utility file will be provided to the City.

For this project we have assumed no utility potholing will be required.

Survey
The Ardurra team will provide the necessary ground survey information required to design the project including topographical features and cross-section data. Cross-sections will be taken at 25-foot intervals for the length of the project from right-of-way to right-of-way. Additionally, we are proposing aerial mapping be performed for use as the base map to minimize survey costs.

Geotechnical Investigation
Perform review of available geotechnical data on and adjacent to the site. Geologic reconnaissance of the site to establish location and accessibility of planned cores and identify any localized failed pavement areas. Mark boring locations and notify Underground Service Alert 72 hours in advance of drilling.

Obtain any necessary (no fee) permits from the City of Santa Ana. Because Mile One Street is a major arterial highway, we City Council 20 – 391 5/16/2023
On-Call Engineering Services [RFP No. 23-030]
City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 24
Task 2 – NEPA Categorical Exclusion and CEQA Categorical Exemption
NEPA Categorical Exclusion
Prepare a Draft CE checklist form in the most recent Caltrans format included in Caltrans’ Standard Environmental Reference (SER), Chapter 30 – Categorical Exclusions. The Draft CE Checklist will be provided to the City for review. We will make any revisions to the CE Checklist and provide a Revised Draft CE Checklist to the City for submittal to Caltrans. After Caltrans review, we will revise the document and provide the Final document to the City for submittal to Caltrans.

This scope of work and cost estimate assumes one round of comments and responses for each version of the document (Draft and Revised Draft) and that no additional analysis or technical studies are required to respond to comments.

CEQA Categorical Exemption
After an initial review, it appears that the proposed project is likely exempt from CEQA under Class 1: minor alteration of existing facilities (CEQA Guidelines Section 15301) or Class 2: replacement or reconstruction (CEQA Guidelines Section 15302). Our subconsultant will prepare the Exemption Form from Appendix E of the CEQA Guidelines. This form will be filed at the County Clerk’s office and the State Clearinghouse. A receipt of filing will be obtained from both entities.

PHASE 2: CONSTRUCTION DOCUMENTS (PS&E)
Plans and cost estimates will be prepared and submitted to the City for review at the 60 and 100 (final) percent levels. Based on feedback from the review from City staff during the preliminary design phase, detailed construction plans will be prepared.

Sheets for the street improvements include title sheet, typical section/detail sheet, street plan and profile, signing and striping, and landscape/irrigation. All plans will be prepared in AutoCAD.

Digital files and one set of original mylars shall be provided to the City upon final approval.

Special provisions will be prepared based on the Standard Specifications for Public Works Construction and the City’s boilerplate, supplemented with Caltrans specifications. All submittals will be in Microsoft Word format. Preliminary cost estimates will be prepared for the proposed improvements and included with the first plan check submittal. Final construction cost estimates will be prepared based on the final improvement plans.

Street Improvement Plans
Twenty-scale street improvement plans will be prepared using the topographic survey data and record utility information for the base sheets. Appropriate joins will be provided at all side streets, driveways and intersections. Street improvements will show the rehabilitation of the existing pavement and the widening of the existing roadway. The use of cross-sections will be critical to Environmental
Task 1 – Preliminary Environmental Study (PES)
Prepare the PES form in accordance with the Local Assistance Procedures Manual (LAPM). The PES form will be used to
consult with Caltrans/FHWA to determine the appropriate NEPA document for the project (in this case, a CE). The LAPM requires the following steps for this process:
ƒ Step 1: Develop Complete Project Description and Detailed Map. Prepare a description of the project including the location of the project area (including a project map); a brief description of the environmental setting; and identification of environmental effects using the PES.
ƒ Step 2: Review Relevant Literature, Maps, and Inventories.

Review existing environmental and planning information, such as the City’s General Plan and General Plan EIR,
soil surveys, and the California Natural Diversity Database (CNDDB) and California Native Plant Society Electronic
Inventory (CNPSEI). We have also assumed that technical studies prepared for this project will be provided to us for use in the PES, as applicable.
ƒ Step 3: Request Technical Information from Resource
and Regulatory Agencies. This step will be completed
concurrently with Step 2.
ƒ Step 4: Verify Research Findings in the Field (Site Visit). A site visit will be conducted by an Environmental Scientist. ƒ Step 5: Complete PES Form. Complete the PES form and
provide an electronic copy to the City for internal review. We will revise the PES based on comments from the City prior to submittal to Caltrans.

We will complete the PES form and provide an electronic copy to the City for internal review and revise based on comments from the City prior to submittal to Caltrans. It is assumed that since impacts would be minimal, detailed technical studies would not be required and the project would qualify as a Screened Undertaking for cultural resources under Section 106 of the National Historic Preservation Act. Screened undertakings are classes of projects that have the potential to affect historic properties, but may be determined exempt from review under the Section 106
Programmatic Agreement. Exempt classes include (but are not limited to):

1. Minor widening of less than one-half-lane width, adding lanes in the median, or adding paved shoulders.

2. Channelization of intersections or addition of auxiliary lanes.

3. Minor utility installation or relocation.

4. Addition of bicycle lanes or pedestrian walkways.

5. Modification of existing features, such as slopes, ditches, curbs, sidewalks, driveways, dikes, or headwalls, within or adjacent to the right-of-way.

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City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 25
Project Management/ QA/QC
The Project Management task is directed at the organization, planning and control of the project team. Activities include scheduling and monitoring of the project team, cost control and an active quality control program. Quality Control will be an ongoing task throughout the duration of the project.

The anticipated plan set will consist of the following sheets:

Description # Sheets
Title Sheet 1
Typical Sections and Details 1
Roadway Plan and Profile (20-scale) 2
Signing and Striping 1
Landscape/Irrigation 5
Cross Sections 1
Total Sheets: 11
PHASE 3: BIDDING STAGE
During the bidding stage of the project, Ardurra will assist the City in answering questions from contractors, and prepare any addenda that may be required. Ardurra will also attend the pre-bid conference and job walks as necessary. Once the bids are received, we will assist the City in analyzing the bids and providing recommendation for award.

PHASE 4: CONSTRUCTION STAGE
During the construction phase of the projects, Ardurra will typically provide the following services on an as-needed basis:
ƒ Respond to RFIs
ƒ Visit site for progress and conformance to PS&E
ƒ Interpret plans and specifications as necessary
ƒ Analyze changed field conditions
ƒ Prepare revisions to plans as necessary
ƒ Review shop drawings and other required submittals
ƒ Prepare “as-built” drawings
Schedule
A sample schedule is provided on the following page.

3. FEE PROPOSAL
Hourly rates are enclosed in a separate sealed envelope and separate electronic file, per RFP requirements.

4. CERTIFICATIONS
The Non-Collusion Affidavit, Non-Lobbying Certification, and Non-Discrimination Certification forms are attached in Appendix A. assure that the reasonable cross-falls are maintained for the new roadway surface. For the portion of any roadway to be widened, the key issue is to minimize the impacts to the existing properties by joining the existing grades at the right-of-way line as closely as possible. As is the case in the rehabilitation areas, the survey cross-section will be critical to the design of the widened curb and new roadway cross-falls.

Signing and Striping Plans
Signing and striping plans will be prepared at 40-scale showing the replacement of existing striping, raised pavement markers and pavement markings. New signing, striping and pavement markings, including the bicycle lane, will also be shown. The plans will show all driveways, curbs, medians and other features that affect turning movements. The plan will include general, construction notes, and other details necessary to construct the proposed signing and striping and will detail the joining of the proposed signing and striping features with those existing on either side of the project limits. Signing and striping features will be designed in accordance with the 2014 California Manual on Uniform Traffic Control Devices and the 2015 Caltrans Standard Plans.

Landscape/Irrigation
The landscape architectural construction documents will be prepared to meet the City prescribed standards including the City’s Parkway Improvement Guidelines. Planting and irrigation plans will comply with current water conservation standards.

Drainage
We have assumed that there are no drainage facilities (existing or proposed) within the project limits.

Traffic Control
We have assumed that traffic control plans will not be prepared by our team but will be addressed in the project specifications with construction phasing specified in a manner that minimizes traffic disruption, public inconvenience and lost work time. Detailed traffic control plans will be prepared by the contractor, which will detail each phase of construction including construction work hours, maintenance of pedestrian facilities, access to businesses, and emergency vehicle access. The location of construction signs, barricades, delineators and flashing arrow signs will also be detailed on the plans. The contractor-prepared traffic control plans will be prepared in accordance with the most current MUTCD.

Meetings
Regularly scheduled meetings are a key to keeping projects on schedule, avoiding pitfalls, and keeping the lines of communication open with the City so that surprises do not occur during the final stages of the project. We anticipate monthly PDT meetings throughout the duration of the project.

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City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 26
On-Call Engineering Services [RFP No. 23-030]
ID Task Name Duration Start Finish
1 Notice to Proceed 0 days Tue 5/15/18 Tue 5/15/18
2 Project Management 120 days Tue 5/15/18 Thu 11/1/18
3 Kick-Off Meeting 0 days Tue 5/15/18 Tue 5/15/18
4 Project Management 120 days Tue 5/15/18 Thu 11/1/18
5 Preliminary Engineering 115 days Mon 5/21/18 Thu 11/1/18 6 Utility Coordination 115 days Tue 5/22/18 Thu 11/1/18 7 Survey 20 days Tue 5/22/18 Tue 6/19/18
8 Records and Research 15 days Tue 5/22/18 Tue 6/12/18
9 Field Review 0 days Mon 5/21/18 Mon 5/21/18
10 Geotechnical Investigation 25 days Tue 5/22/18 Tue 6/26/18 11 Preliminary Design Report (30%) 25 days Wed 6/20/18 Wed 7/25/18 12 Environmental 80 days Tue 5/22/18 Thu 9/13/18
13 Construction Documents 70 days Thu 7/26/18 Thu 11/1/18 14 60% PS&E 30 days Thu 7/26/18 Thu 9/6/18
15 Street Improvements 30 days Thu 7/26/18 Thu 9/6/18
16 Signing and Striping 25 days Thu 8/2/18 Thu 9/6/18
17 Landscape/Irrigation 25 days Thu 8/2/18 Thu 9/6/18
18 City Review 10 days Fri 9/7/18 Thu 9/20/18
19 100% Plans, Specifications & Estimates 30 days Fri 9/21/18 Thu 11/1/18 20 Revise PS&E 20 days Fri 9/21/18 Thu 10/18/18
21 City Review 10 days Fri 10/19/18 Thu 11/1/18
22 City Approval 0 days Thu 11/1/18 Thu 11/1/18
May Jun Jul Aug Sep Oct Nov
Task
Critical Task
Milestone
Summary
Rolled Up Task
Rolled Up Critical Task
Rolled Up Milestone
Rolled Up Progress
Split
External Tasks
Project Summary
Group By Summary
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Progress
Deadline
City of Santa Ana
Mile One Street Project

Project:Mile One Street Improvements
Date: March 20, 2018
City Council 20 – 395 5/16/2023
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APPENDIX A: CERTIFICATIONS
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Ardurra Group, Inc.

Lisa M. Penna
Vice President, Regional Director
March 14, 2023
City Council 20 – 401 5/16/2023
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Ardurra Group, Inc.

Lisa M. Penna
Vice President, Regional Director
March 14, 2023
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City Council 20 – 406 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 20 – 407 5/16/2023
Fee Proposal
City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 2
California Ardurra Group, Inc.

Effective January 1, 2023 Standard Billing Rate Schedule Staff Hourly Rate
Principal $320
QA/QC Manager $280
Project Manager IV $280
Project Manager III $240
Project Manager II $220
Project Manager I $200
Project Engineer VI $240
Project Engineer V $220
Project Engineer IV $200
Project Engineer III $180
Project Engineer II $160
Project Engineer I $140
Project Designer III* $190
Project Designer II* $160
Project Designer I* $130
CADD Drafter III* $145
CADD Drafter II* $125
CADD Drafter I* $110
Public Works Technician I* $110
Administrative Assistant* $120
Plan Check Engineer IV $210
Plan Check Engineer III $185
Plan Check Engineer II $170
Plan Check Engineer I $150
Public Works Technician III* $140
Public Works Technician II* $120
Public Works Technician I* $100
Senior Code Enforcement Officer/Manager* $120
Code Enforcement Officer II* $90
Code Enforcement Officer I* $80
Senior Structural Engineer $240
Structural Engineer $180
California Ardurra Group, Inc.

Effective January 1, 2023 Standard Billing Rate Schedule Engineering, Municipal, Environmental & Surveying Services SUE Technician* $140
SWPPP Practitioner* $150
Specialty Professional/Discipline $280
Senior Environmental Scientist $240
Associate Environmental Scientist $170
Assistant Environmental Scientist* $140
Senior Planner $200
Planner II $180
Planner I $160
Associate/Assistant Planner $130
Senior Landscape Architect $240
Landscape Architect $180
Principal Architect $240
Senior/Associate Architect $210
Architect $200
3-Person Survey Crew* $380
2-Person Survey Crew* $300
1-Person Survey Crew* $200
Survey Director $240
Assistant Surveyor (not Licensed)* $180
GIS Analyst* $180
GIS Specialist* $160
Graphic Designer* $140
Drone Operator with Camera* $180
Flow Monitoring Field Technician I* $90
Flow Monitoring Field Technician II* $110
Flow Monitoring Field Technician III* $120
Flow Monitoring Field Supervisor* $145
Flow Monitoring Field Manager $175
Flow Monitoring Project/Data Manager $195
Community Relations Strategic Advisor $280
Community Relations Project Manager $250
Community Relations Assistant Project Manager $220
Community Relations Sr. Account Coordinator $160
Community Relations Account Coordinator $140
Community Relations Sr. Graphic Artist $190
Community Relations Graphic Artist $160
Community Relations Account Assistant $120
Staff Hourly Rate
Principal $330
QA/QC Manager $289
Project Manager IV $289
Project Manager III $248
Project Manager II $227
Project Manager I $206
Project Engineer VI $248
Project Engineer V $227
Project Engineer IV $206
Project Engineer III $186
Project Engineer II $165
Project Engineer I $145
Project Designer III* $196
Project Designer II* $165
Project Designer I* $134
CADD Drafter III* $150
CADD Drafter II* $129
CADD Drafter I* $114
Public Works Technician I* $114
Administrative Assistant* $124
Plan Check Engineer IV $217
Plan Check Engineer III $191
Plan Check Engineer II $176
Plan Check Engineer I $155
Public Works Technician III* $145
Public Works Technician II* $124
Public Works Technician I* $103
Senior Code Enforcement Officer/Manager* $124
Code Enforcement Officer II* $93
Code Enforcement Officer I* $83
Senior Structural Engineer $248
Structural Engineer $186
SUE Technician* $145
SWPPP Practitioner* $155
Specialty Professional/Discipline $289
California Ardurra Group, Inc.

Effective January 1, 2023 Standard Billing Rate Sc
Engineering, Municipal, Environmental & Surveying (cont'd) Data Review and Preparation $320
Testimony & Deposition $475
* Positions noted with an asterisk are subject to overtime rates billed at 1.5 times reg single day or work performed on Saturday; and double time rates for work performe Expert Witness Services
* Positions noted with an asterisk are subject to overtime rates billed at 1.5 times regular rates for all time over 8 hours in a single day or work performed on Saturday; and double time rates for work performed on Sundays and Holidays.

SUE Technician* $140
SWPPP Practitioner* $150
Specialty Professional/Discipline $280
Senior Environmental Scientist $240
Associate Environmental Scientist $170
Assistant Environmental Scientist* $140
Senior Planner $200
Planner II $180
Planner I $160
Associate/Assistant Planner $130
Senior Landscape Architect $240
City Council 20 – 408 5/16/2023
Fee Proposal
City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 3
Staff Rate 1
Principal $320
Principal Program Manager $280
Project Executive / QA/QC Manager $280
Senior Program Manager $240
Program Manager $220
Principal Project Manager $280
Senior Project Manager $250
Project Manager $220
Assistant Project Manager $175
Principal Construction Manager $280
Structures Representative $260
Senior Construction Manager $250
Construction Manager $220
Assistant Construction Manager $175
Project Controls Engineer, Labor Compliance $160
Documents Control, Administration $130
Regular
Time
Staff Rate 1 Mon – Fri 2 Sat. 2 Sunday/
Holiday
PE Licensed Inspector
(Prevailing and Non-Prevailing Wage) 3, 4, 5, 6 $185 $259 $259 $333 PE Licensed Inspector
(Prevailing and Non-Prevailing Wage - Special Shift) 3, 4, 5, 6 $190 $266 $266 $342 Public Works Inspector
(Prevailing Wage) 3, 5, 6 $175 $245 $245 $315
Public Works Inspector
(Prevailing Wage - Special Shift) 3, 4, 5, 6 $180 $252 $252 $324 Accessibility Expert / CASp Inspector 6 $294 $412 $412 $529 DSA / OSHPD Inspector of Record 6 $205 $287 $287 $369
Deputy Inspection
(Prevailing Wage) 3, 5, 6 $146 $204 $204 $263
NDT Testing
(Prevailing Wage) 3, 5, 6 $175 $245 $245 $315
Public Works Inspector
(Non-Prevailing Wage) 5 $155 $217 $217 $279
Overtime
Project and Construction Management and Inspection Services (cont'd) Project and Construction Management and Inspection Services California Ardurra Group, Inc.

Effective January 1, 2023 Standard Billing Rate Schedule City Council 20 – 409 5/16/2023
Fee Proposal
City of Santa Ana | March 14, 2023
On-Call Engineering Services, RFP No. 23-030 4
Notes/Assumptions:

1. The above hourly rates include wages, fringe and general and administrative overhead and fee, as well as typical supplies, tools and equipment required to perform services.

2. Rate applies to the first four hours of overtime during the week and/or first eight hours of overtime on Saturdays; all overtime in excess of four hours during the week or eight hours on Saturdays is paid at the Sunday/holiday rate.

3. Prevailing Wage Rates are subject to increases pursuant to the State of California’s Department of Industrial Relations Wage Rate Determinations. Ardurra's Billing Rates will
increase in proportion to the DIR increase, plus overhead and profit. The current rates are based on Determination
# SC-23-63-2-2021-1D Issued 8/22/2022.

4. A Special Shift is any shift that starts after 5:00 PM and before 6:00 AM.

5. The following minimum callout applies to Inspection staff, in accordance with Industrial Welfare Commission Order
#16-2001:
ƒ Cancellation of 8 hours scheduled inspection after
inspector's arrival on site: 4-hour minimum
ƒ Cancellation of 4 hours scheduled inspection after
inspector's arrival on site: 2-hour minimum

6. For contracts involving public works inspection services, Ardurra requires the awarding public agency to complete DIR form PWC-100 solely for Ardurra as the prime contractor specific to the awarded contract name and amount. A half-hour per week, per inspector labor compliance charge will be billed for all Prevailing Wage inspection assignments.

7. Web-Based Contract Administration: Selected/specified cloud-based service billed at cost plus fifteen percent (15%). For Procore: Billed at $250 per $100,000 in annual construction contract value.

8. Reimbursable Expenses (Other Direct Costs): Ordinary identifiable non-salary costs that are directly attributable to the project, such as regular commuter travel costs, standard equipment, tools and software, etc., are included in the fee estimated above. Extraordinary expenses, such as oversized and/or color reproduction costs, vehicle identification decals, site facility hard phone line and/or internet service charges, non-commuter project miles and/or other travel expenses to remote (over 50 miles one-way) fabrication yards/batch plants, overnight postage/couriers, etc., are billed at actual cost plus 15 percent (15%) to cover overhead and administration.

Travel charges to a casting/fabrication yard or batch plant will include the hourly billing rate plus travel expenses as listed in the Caltrans Travel Guide (State rates). Mileage is billed at the current IRS rate. An allowance for extraordinary charges is included as Other Direct Costs (ODC) in the fee table above.

Extraordinary charges above and beyond the estimated ODC allowance will not be billed to the client unless specifically included in the contract or requested and approved by the client in writing prior to incurring the additional expense.

9. Fees for Subconsultant Services: Billed at actual cost, plus 15 percent (15%) to cover overhead and administration.

10.Escalation: This rate schedule is effective January 1, 2023 through June 30, 2024, except as noted above for Prevailing Wage covered classifications. Should the contract duration be extended beyond June 30, 2024, rates will be subject to prevailing wage increases as noted above, non-prevailing wage salary increases and overhead increases based on
current Los Angeles-Riverside-Orange County Consumer
Price Index to accommodate inflationary trends, salary
adjustments and the general cost of doing business, as
mutually agreeable to the parties and approved via contract amendment prior to implementing higher rates. In the event the contract is subject to delays that are beyond Ardurra's control, a request will be made to increase the billing rates to Ardurra's current standard rates and the client will use all reasonable effort to allow such billing rate increase.

11. Exclusions to Scope and Fee:

The following items are specifically excluded:
ƒ Legal advice
ƒ Construction labor, materials and/or equipment
ƒ Copies of plans and specifications or other oversized drawings
ƒ Additional services not specifically called for in the proposal ƒ Expert witness services
ƒ Standby services
City Council 20 – 410 5/16/2023

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND

CWE FOR ON-CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between CWE (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it desired to retain a Consultant having special skill and knowledge in the field of:

Professional Engineering Services on an on-call basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-030.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of fifteen (15) separate consultants selected to provide services on an on-call basis under RFP 23-030. The total compensation for services provided by all consultants selected under RFP 23-030 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below. b. Payment by City shall be made within forty-five (45) days following receipt of proper EXHIBIT 8
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invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not exceed 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws.

3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to a one, two-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with City Council 20 – 412 5/16/2023

the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. d. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

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General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

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• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity City Council 20 – 415 5/16/2023

shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

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12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

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16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
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With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Vik Bapna
Principal
CWE
1561 E. Orangethorpe Ave., Suite 240
Fullerton, CA 92831
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EXHIBIT A

SCOPE OF SERVICES
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EXHIBIT B
CONSULTANT’S PROPOSAL
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1561 E. Orangethorpe Avenue, Suite 240
Fullerton, California 92831
TEL (714) 526-7500
FAX (714) 526-7004
www.cwecorp.com
Creating a Better Tomorrow, Today.

TM
Proposal for On-Call Engineering Services
(RFP No. 23-030)
March 14, 2023
City of Santa Ana
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City of Santa Ana
On-Call Engineering Services (RFP No. 23-030)
Creating a
Better
Tomorrow,
Today.
™

STATEMENT OF QUALIFICATIONS
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CWE 1561 E. ORANGETHORPE
AVENUE
SUITE 240
FULLERTON, CA 92831-5202
(714) 526-7500 PHONE
(714) 526-7004 FAX
www.cwecorp.com
“Creating a Better Tomorrow, Today.

TM”
March 14, 2023
Mr. Sean Thomas
City of Santa Ana Public Works Agency, M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, California 92701
Cover Letter
Proposal for On-Call Engineering Services (RFP No. 23-030) Dear Mr. Thomas,
CWE holds over 30 on-call contracts as both a prime consultant and subconsultant, and has executed over 450 task orders for various clients in Southern California over the last five years.

We understand that an on-call assignment requires an “on-call” obligation. An on-call team must act quickly, be responsive, knowledgeable, and ready for a myriad of possible requests.

The CWE Team has developed an effective process to streamline client requests for services.

The first step in the process is to define the scope of work. When a task order request is received, the Project Manager will promptly prepare a scope and budget for City of Santa Ana (City) review. If the City has questions following their review, the Project Manager will refine the scope of work and budget accordingly. As an integral part of scoping and budgeting, a project team will be formed that is the most appropriate for the required scope of the task order, including assigning a Task Lead who will be responsible for coordinating the project team. The final step in the process is to coordinate with the project engineer and City to develop a project schedule. The CWE Team has extensive experience working with public-sector clients to meet aggressive schedules and accommodate deadlines as they may relate to project funding, land purchase options, timing of public hearings, or construction timeframes. Schedules may be condensed through a variety of methods, including early agreement on the project description, swift transmittal of requested data, assigning additional staff to the task order, and shortened review periods.

As co-founder of CWE, I have the greatest knowledge concerning required service operations and contractual matters, including payment of all charges resulting from an agreement with the City. If you have any questions or require additional information, please contact me via phone at (714) 262-0180, or via email at [email protected].

Respectfully submitted,
CWE
Vik Bapna, PE, ENV SP, CPSWQ, QSD/P
Principal
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On-Call Engineering Services (RFP No. 23-030)
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Table of Contents
COVER LETTER ..........................................................................................................................ii TABLE OF CONTENTS ..............................................................................................................iii CONTRACT AGREEMENT STATEMENT...................................................................................1 FIRM AND TEAM EXPERIENCE.................................................................................................1 SUBCONSULTANTS ......................................................................................................................2 MEET YOUR TEAM.......................................................................................................................3 ORGANIZATION CHART ................................................................................................................7 UNDERSTANDING OF NEED .....................................................................................................8 APPROACH..................................................................................................................................8 RELEVANT PROJECTS..................................................................................................................8 WILLINGNESS TO COMPLY WITH AGREEMENT TERMS.....................................................11 REFERENCES ...........................................................................................................................11 SCOPE OF SERVICES ..............................................................................................................12 SCHEDULE ................................................................................................................................22 Appendices
Appendix A Resumes
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Contract Agreement Statement
CWE concurs with all provisions contained in the Agreement attached to the City’s published Request for Proposals (RFP).

Firm and Team Experience
Since 2006, CWE’s trusted and distinguished civil infrastructure, water resources, and environmental engineering services have enhanced the quality of life of our esteemed communities. We are privileged to have served over 250 public municipalities, utility companies, private businesses, and federal agencies who have benefitted from our promise of Creating a Better Tomorrow, Today™. Our award-winning industry leaders actively work to cultivate the engineering protégés and environmental stewards of tomorrow. Our firm of 33 personnel work tirelessly to bring the mastery, creativity, and commitment necessary to deliver forward-thinking results to enhance the communities we live, work, and play in, leaving them better for the next generation. This is the CWE standard.

Civil engineering is a vital component in our everyday lives. CWE’s civil engineers are proud to be part of a profession that serves the community in a meaningful, important manner. Our civil engineering expertise covers a wide range of complex, multidiscipline projects for public and private clients. Our clients depend on us to get their most important jobs done right. Our comprehensive capabilities and forward-thinking approach identifies cost and schedule savings to make each project a fiscal success and produce the results our clients need.

Civil/Structural Design Transportation/Traffic
 Plans, Specifications, and Estimates (PS&Es)
 Water and sewer system
 Street and highway improvements
 Storm drain and flood control design
 Value engineering and peer review
 Sustainable infrastructure
 Hydrology and hydraulic studies
 Bridge hydraulics and scour analyses
 Bike lanes and trails
 Parking/trip surveys and generation
 Active transportation planning
 Pedestrian paths/trails
 Traffic impact studies/analyses
 Bus routes and appurtenances
 Circulation and access management
 Traffic calming
Land Surveying Environmental
 Topographic and planimetric surveys
 Legal descriptions and maps
 Title and land record research
 Subdivisions, lot divisions, and lot line revisions
 Assessment district mapping
 Boundary and property line surveys
 Environmental compliance
 Environmental site assessments
 Sustainability management
 Regulatory compliance and support
 Engineered wetlands
 Stream channel restoration
CWE has been recognized by the Zweig Group
as a “Hot Firm” four times and a “Best Firm To
Work For” six years in a row. These honors not
only highlight CWE’s significant business growth,
but also reflect our growing staff’s sense of
purpose and happiness at CWE. We are eager
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On-Call Engineering Services (RFP No. 23-030)
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to demonstrate how engaged employees with the same goal of Creating a Better Tomorrow, Today™ prompt clients to return, and show the City of Santa Ana (City) what benefits our dedicated engineers and scientists can bring to your table and fulfill your design needs as they pertain to water and sewer infrastructure, storm drains, sidewalks, bike paths, curb and gutter replacement, slurry seal of residential streets, repair and overlay of asphalt concrete or Permeable Concrete Pavement (PCP) streets, signing, striping, neighborhood traffic studies, traffic signal modifications, landscaping and irrigation systems, park and recreational facilities, and grant applications. You deserve nothing less than a trailblazing, solutions-oriented firm to provide general engineering design on an as-needed basis. CWE is that firm! CWE is a certified Minority (MBE) and Small Business Enterprise (SBE).

Subconsultants
JC Chang and Associates, Inc. (JCCA) is a
multi-discipline architectural and engineering firm with a professional staff of 35 employees. Founded in 1985 in Los Angeles, California with current expanding Mid-Atlantic and Northern California offices in Baltimore, Maryland and San Rafael, California, JCCA has provided design and building solutions to both the private and public sectors. The company has design capabilities in the architectural, electrical, mechanical, fields and has significant experience in a wide variety of projects for governmental and municipal clients that involve instrumentation and control systems, fire protection, and environmental engineering. JCCA’s services include new construction as well as renovation, repair, and rehabilitation of existing facilities and infrastructure such as Heating, Ventilation, and Air Conditioning (HVAC), plumbing, and process piping systems. Architectural, Electrical, Mechanical, Instrumentation and Control Systems, Fire Protection Terracon Consultants, Inc. (Terracon) is a 100% employeeowned consulting engineering firm that has provided quality engineering services to clients since 1965. With 56 years in business, Terracon has achieved significant expansion through more than 150 offices servicing 50 states nationwide. Terracon has evolved into a successful multi-discipline firm specializing in materials testing and special inspection, geotechnical engineering/geotechnical consulting, environmental services including asbestos consulting, and facilities services on over 31,000 projects nationally. The firm’s success is further evidenced by a current ranking of 24 in Engineering News-Record’s (ENR’s) 2021 listing of the Top 500 Design Firms. Geotechnical SWA Group (SWA) is a national leader in placemaking, landscape architecture, and urban design. Throughout their 60-year history, SWA has embraced the idea that planning and design can shape the environment in fundamental ways. Their practice is a constant search for a better approach, or more interesting and informed response, to the wide array of environmental and urban challenges brought by their esteemed clients. As one of the nation’s leading urban planning, landscape architecture and design firms, SWA has embraced the idea that planning and design can shape the environment in fundamental ways. The firm is structured to facilitate the role of planning and design in developing memorable places that have clarity in function, identity and meaning. In addition to bringing strong aesthetic, functional, and social design ideas to each project undertaken by the firm, SWA is committed to integrating principles of environmental sustainability in all their designs. Landscape Architectural and Irrigation City Council 20 – 435 5/16/2023
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DTA is a nationally recognized public finance and urban economics consulting firm specializing in infrastructure and public services finance.

Since 1985, DTA has assisted over 3,000 public and private sector clients in meeting their infrastructure and public services goals. DTA has been involved in the formation of over 2,000 public finance districts, with total authorized bonded indebtedness over $75,000,000,000. Their financing programs have utilized a variety of public financing mechanisms, such as Assessment Districts (ADs), Community Facilities Districts, Enhanced Infrastructure Financing Districts, Certificates of Participation, Tax Allocation Bonds, Sewer and Water Revenue Bonds, Marks-Roos Bond Pools, Landscape and Lighting Districts, Integrated Financing Districts, and various types of fee programs. Given the volume of development activity that must be tracked, DTA has developed sophisticated software to process building permit and parcel change data electronically. DTA also calculates and enrolls the special taxes/assessments, answers all property owner inquiries, assists in the preparation of Continuing Disclosure Reports, amends tax bills (as needed), and segregates special taxes for newly subdivided parcels. Financial and Economic Consulting Engineering The professional consultants at Thompson & Thompson
(T&T) have more than 45 years of combined experience
performing litigation and complex valuations (appraisal and appraisal review) specializing in eminent domain for direct condemnation and inverse condemnation. They also have extensive experience performing corridor valuation (including Across-The-Fence valuation), appraisal review, construction defect, complex assessment appeals, expert witness testimony, possessory interest valuations, estate administration, and asset management assignments. T&T will provide appraisal services to estimate the fair market value of properties, which shall be the basis of just compensation to property owners in accordance with the project right-of-way acquisition requirements. Appraisals for properties and property interests may include full takes, partial takes, permanent easements (including street, aerial, parkway, and other forms of permanent easements, and temporary easements (including temporary construction easements), and the analyses may include complex valuations of special use or zoned properties. Legal Description Preparations, Right-of-Way Studies Meet Your Team
CWE staff is comprised of 33 talented professionals, including registered Professional Engineers (PE) for civil and environmental engineering; Certified Professionals in Stormwater Quality (CPSWQ); Certified Floodplain Managers (CFM), Qualified Environmental Professionals (QEP); Qualified SWPPP Developers and Practitioners (QSD/P); Envision™ Sustainability Professionals (ENV SP); environmental scientists; hydrologists; licensed surveyors; Computer-Aided Design (CAD) drafters; Geographic Information System (GIS) specialists; inspectors; field technicians; and related support personnel. Our staff’s wide range of backgrounds and versatile skill sets make us a one-stop shop for tasks requiring civil design, sustainable infrastructure services, hydrologic and hydraulic studies and modeling, regulatory compliance and implementation, City staff training, and finding, identifying, and writing grants.

Brief introductions to CWE’s key personnel and key subconsultants are provided on the following pages, with full resumes included in Appendix A. Resumes of our supporting personnel can be rapidly furnished upon request.

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Steven Bell, PE, ENV SP, CFM, QSD is your Project Manager, and specializes in hydrologic and hydraulic studies and modeling. He has 18 years of specialized experience in civil design, project management, and water resources engineering. He is well-versed in numerous hydrologic, hydraulic, sediment transport, distribution, and water quality models including, but not limited to EPA-SWMM, EPANET, HEC-HMS, HEC-RAS, HEC-SSP, MODRAT, XP-SWMM, and XP-WSPG. He has also developed his own stormwater modeling and basin routing tools using mass balance and spreadsheet models to better inform clients about the movement of water through their basins and drains. This versatility in modeling has been a valuable asset in calculating flows for storm drains, water mains, and pipelines; installing water well pumps, mechanical piping, and electrical controls; improving catch basins, curbs, gutters; designing diversion systems, green streets, medians, and parks with multi-benefit enhancements; and measuring water quality volumes and pollutants for creeks, basins, and channels.

Vik Bapna, PE, ENV SP, CPSWQ, QSD/P is your Quality
Assurance/Quality Control (QA/QC) Manager, and the associate in charge should the proposed Project Manager become unavailable. As a former managing civil engineer at Los Angeles County Public Works (LACPW), he has more than three decades of experience in the planning, design, and construction of more than $1 billion worth of civil engineering projects, ranging from single-lot developments to regional stormwater Best Management Practice (BMP) projects with multiple stakeholders. Vik was responsible for developing the award-winning Sun Valley Park Water Quality and Groundwater Recharge project – the region’s first urban watershed plan that addressed flood protection, water quality and habitat enhancements, and creation of open space and recreational opportunities.

Tommy Muttaraid, PE, TE is your Structural Design Lead. He has over two decades of experience in structural design emphasizing in concrete and steel structures, and project management. Tommy’s project experience has included, but is not limited to, structural calculations for underground pump stations, single-span bridges, concrete crib walls, soldier beam seawalls, retaining wall systems with single tiebacks, steel canopies, partially-closed structural steel crane bays, stairway systems inside parking structures and commercial buildings, and wood tower structures.

Dr. Narasimha “Murthy” Murthy, TE is your Transportation/Traffic Lead.

He has more than three decades of experience in transportation engineering, planning, and traffic engineering, including Intelligent Transportation Systems (ITS). He provides multi-modal analyses, transit corridor studies, traffic simulations, light rail transit analyses, and much more, to assist clients in developing solutions to complex traffic engineering challenges. In addition to his technical engineering abilities, Murthy has contributed to a myriad of professional publications, given expert lectures, and participated in conferences regarding the current state, and the future, of transportation engineering both nationally and internationally.

Availability
70%
Availability
30%
Availability
20%
Availability
80%
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William “Bill” McKinney, PLS is your Land Surveying Lead. For more than 50 years, he has successfully completed all manner of topographic and boundary surveys, American Land Title Association (ALTA)/American Congress on Surveying and Mapping (ACSM) land title surveys, lot line adjustments, legal descriptions and plats for easements and dedications, and tentative and final parcel maps, and resolves boundary and right-of-way discrepancies. He continues to develop skills using the latest survey equipment including total stations and, more recently, aerial drone surveying.

Bill has been the Survey Supervisor for construction staking of roads and highways, bridges, buildings, underground piping, and utilities for commercial and residential properties as well as public and private development.

Nan Jia, PE, QSD/P is your Environmental Support Lead. She has six years of experience in environmental engineering, which includes technical report writing, preparing compliance documents, database management, Municipal Separate Storm Sewer System (MS4) Program Effectiveness Assessment Annual Reports, industrial/commercial and Construction/Industrial General Permit (CGP/IGP) inspections, and leading water quality data studies, such as pollutant load analysis for runoff diversion project and BMP effectiveness studies. Nan is a former OCPW National Pollutant Discharge Elimination System (NPDES) Compliance Apprentice, where she helped reviewed Water Quality Management Plans (WQMPs) and created an inventory on OC Stormwater Tools.

Angelique Silvestre, ENV SP is your Grant Writing Lead. She has three years of experience providing a deep bench of roadway, utility, geometry, subdivision, site development grading, drainage, sewer, water, and storm drain projects. Because of Angelique’s background in designing civil engineering projects requiring funding, her invaluable assistance on grant applications has resulted in over $10 million in funding for public agencies.

John Rosolanka is your Construction Management Lead. He has 27 years of experience both as a Contractor Construction Manager and Public Works Inspector for highway and roadway projects, underground utilities, and facilities. John is familiar with the California Department of Transportation (Caltrans), American Public Works Association (APWA), and American Water Works Association (AWWA) standards, and is a certified inspector in concrete soils and testing, reinforced concrete, and masonry. His typical duties include, but are not limited to, inspection of various work activities such as traffic control, roadway excavation, grading, trenching, pavement removals and paving, minor concrete, structural concrete, water lines, sewer lines, system testing, disinfection and flushing, pump stations, sewer lift stations, Americans with Disabilities Act (ADA) ramps, sidewalks, parkways, driveways, raised medians, side panels, traffic signals, street lighting, reclaimed water lines, landscape, irrigation, hardscape, facilities, retaining structures, and safety.

Availability
50%
Availability
70%
Availability
80%
Availability
80%
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Sevag Avanessian, PE will oversee architectural, electrical, mechanical, instrumentation and control systems, and fire protection services needed from JCCA. He has 17 years of experience specializing in power systems.

Sevag’s various engineering projects include design of power systems, lighting systems, low-voltage systems and fire alarm systems for new construction and tenant improvement projects for clients in education, institutional and commercial sectors.  City of Los Angeles Garvanza Park Rainwater Capture and Use, Instrumentation and Controls Support
 City of Torrance Stormwater Basin and Wetlands Enhancement, Electrical Support  LACPW Bonelli Irrigation Refurbishment Pump Station Renovation, Instrumentation and Controls Support
 Department of State Hospitals Infrastructure Master Plan, Task Lead  Federal Bureau of Prisons Upgraded Fire Detection and Alarm System, Task Lead Fred Buhamdan, PE, PMP will oversee geotechnical services and pavement management services needed from Terracon. He has nearly 20 years of experience performing geotechnical investigations, engineering design, and project management for educational and commercial buildings, renewable energy facilities, retail centers, office/warehouse projects, street improvements, industrial facilities, and public works projects. Fred’s engineering duties have included shallow and deep foundations design, settlement and slope stability analysis, pavement design, geologic hazards analysis preparation of project proposals and geotechnical engineering reports, and construction management.
 City of San Fernando Regional Park Infiltration Design and Construction Management, Geotechnical Lead
 City of Los Angeles Laurel Canyon Boulevard Roadway Widening, Geotechnical and Pavement Rehab Lead
 City of Buena Park Knott Avenue Street Rehab, Pavement Rehab Lead  City of Bell Gardens John Anson Ford Park Infiltration Cistern, Geotechnical Lead  City of Rancho Palos Verdes Storm Drain Point Repair, Pavement Rehab Lead Ying-yu Hung, RLA will oversee landscape architectural and irrigation services needed from SWA. She has 25 years of experience in urban design and landscape architecture for complex projects that balance environmental and development issues. Ying-yu’s has directed landscape design for a wide variety of public and private projects, and has demonstrated capability to integrate form with function for sustainable development. Her particular expertise in creating linear parks in former right-of-ways or derelict parcels, layered with recreational amenities and water conservation design are noteworthy for their transformative and visionary approach. Since 2016, Ying-yu has won four awards from the American Society of Landscape Architects (ASLA).  LACPW Burton W. Chace Park Design, Project Manager
 City of Santa Barbara Bohnett Park Renovation, Task Manager  City of Manhattan Beach Polliwog Park, Task Manager
 City of Los Angeles Natural Park at Ramona Gardens, Task Manager Steve Runk, PE will oversee financial and economic consulting engineering services and public works program financial/cash flow analyses and AD formation services needed from DTA. He has over 45 years of experience in the design and construction management of major civil engineering projects, including roadways, bridges, sewer and water improvements, and flood Availability
40%
Availability
40%
Availability
20%
Availability
20%
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control facilities, grading for public works projects, and construction of commercial and industrial buildings. Steve has established ADs and prepared numerous Development Impact Fee justification studies, and prepared assessment apportionment formulas and fee studies for roads, storm drains, and water and wastewater facilities.

Bradford Thompson, MAI, AI-GRS, SR/WA will oversee legal description preparation and right-of-way study services needed from T&T. He has 33 years of experience with research, consulting, appraisal report preparation, and expert testimony for a variety of property types, including industrial, commercial, retail, office, vacant acreage, and single and multi-family residential properties. He provides property valuations for eminent domain both full and partial acquisitions, inverse condemnation, property tax appeals, possessory interests, corridor valuation, asset management, and loan underwriting.
 City of El Monte Garvey Avenue Grade Separation and Drainage Improvements, Right-of-Way Lead
 San Gabriel Valley Council of Governments (SGVCOG) Rio Hondo Load Reduction Strategy, Right-of-Way Lead
Organization Chart
Vik Bapna, PE, ENV SP, CPSWQ, QSD/P
QA/QC Manager
Technical Resources
Steven Bell, PE, ENV SP, CFM, QSD
Project Manager
Sean Thomas
City of Santa Ana
Civil Design & Structural Transportation/Traffic Land Surveying Right-of-Way
Architectural Landscape Architecture
Geotechnical/Pavement
Fire Protection
Environmental Electrical/Mechanical
Instrumentation/Control Systems Financial/Economic Consulting Steven Bell, PE, ENV SP, CFM, QSD
Tommy Muttaraid, PE, TE
Bill Young, PE
Larry Tortuya, PE, ENV SP, CFM, QSD/P
Dr. Kayla Kilgo, PE, ENV SP
Chris Pendroy, ENV SP, CPSWQ, QSD/P
Lien Tran, EIT
Cesar Ramirez, EIT
Aaron Esparza-Almaraz, EIT
David Hwang, EIT
Dr. Narasimha Murthy, TE
Mike Nguyen
Fred Buhdamdan, PE, PMP (Terracon) Bill McKinney, PLS
David Farrell, PLS
Mark Winn, PLS
Rebecca Winn, PLS
Brad Borrowman
Brian Cox
Grant Writing Construction Management
Angelique Silvestre, ENV SP
Dr. Kayla Kilgo, PE, ENV SP
Nan Jia, PE, QSD/P
John Rosolanka
Chris Pendroy, ENV SP, CPSWQ, QSD/P
Sevag Avanessian, PE
(JCCA)
Sevag Avanessian, PE
(JCCA)
Sevag Avanessian, PE (JCCA)
Sevag Avanessian, PE (JCCA) Nan Jia, PE, QSD/P
Alexa Reasoner, QSP, CESSWI
Angel Alay, ENV SP
Ying-yu Hung, RLA (SWA)
Bradford Thompson, MAI,

AI-GRS, SR/WA (T&T)
Steve Runk, PE (DTA)
Availability
60%
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Understanding of Need
Approach
When upgrades or improvements are needed, the City of Santa Ana relies on its Public Works Agency to resolve any deficiencies. CWE believes in a strong communications approach to project management when called upon to assist with these tasks. Our projects and/or task orders are typically set up with a kickoff meeting with all City staff having input to the project.

This meeting is followed with weekly progress conference calls with the City project manager.

Due to the nature of the project/task order, our understanding and methodology for each of the areas of service listed in the Request for Proposals will vary; we present our typical approach to each of these areas in the Scope of Services section below. Our project team has the flexibility to adjust, as the need arises, to all projects or task. We understand that each task order presents its own specific needs and coordination, and we will work with the City to understand all components of the task to present viable solutions.

For a list of tasks necessary for successful completion, deliverables, and assumptions/ exclusions, please refer to the “Scope of Services” section starting on page 12.

Relevant Projects
City of Santa Ana On-Call Stormwater Project Design Services, January 2021 – Ongoing
CWE is providing a series of on-call tasks over a three-year contract for the City of Santa Ana. Task orders include preliminary and conceptual design services for regional stormwater capture and treatment projects, such as the Santa Ana Zoo Stormwater Capture and Diversion Concept Design, Storm Drain Outfall Gate Design, and King Street Urban Greening contracts; and WQMPs for the Santa Anita Park and Santa Clara Bike and Pedestrian Improvements contracts.

Additionally, in providing grant application assistance, such as on the Urban Greening Grant Application Support, Clean California Local Grant Program (CCLGP) Application Support, and Proposition 68 FMPRA Grant Application contracts, CWE has helped the City obtain approximately $10 million of competitive statewide grant funding for stormwater projects, with another $3.5 million likely to be awarded in 2023. REFERENCE: Craig Foster, NPDES Manager, [email protected]
City of San Fernando Regional Park Infiltration Design and Construction Management, April 2018 – June 2021
CWE provided design services for the City of San Fernando Regional Park to install an underground manufactured infiltration system underneath the existing park and replace the baseball field and irrigation system. Six different alternatives were developed and evaluated to maximize benefits while reducing capital cost and ongoing life cycle cost, and CWE recommended upsizing the system and doubling the capture area (originally 400 acres) to maximize water quality benefits while remaining compliant with grant terms. The infiltration system serves a drainage area greater than 950 acres and recharge groundwater sources with 446 acre-feet of runoff annually, and the system has a single storm capture capacity greater than 24 acre-feet. Tasks included: utility and community coordination; developing a preliminary design report emphasizing a gravity City Council 20 – 441 5/16/2023
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system as the best alternative to meet City needs; performing environmental studies that meet California Environmental Quality Act (CEQA) requirements; obtaining Los Angeles County Flood Control District (LACFCD) permits; providing topographical surveys; conducting a geotechnical investigation; developing a plan for landscape and irrigation improvements; preparing a hydrologic and hydraulic study; providing potholing services; preparing PS&Es; preparing an Operations and Maintenance (O&M) manual for proposed structural stormwater BMPs, pretreatment devices, and stormwater infiltration system; providing bid support and full-service construction management, including but not limited to daily inspections, change order administration, cost estimates, scheduling, document control, and as-built development.

Additional design services included 2,500 lineal feet of roadway reconstruction, including ADA-compliant ramps; 4,500 lineal feet of new storm drain used to maximize capture, and 6-inch sewer reconstruction. CWE assisted in a grant application that allowed this project to be funded under the Proposition 1 Stormwater Grant Program. REFERENCE: Matt Baumgardner, Director of Public Works, [email protected] City of Bell Gardens John Anson Ford Park Infiltration Cistern, September 2018 – December 2019
CWE developed design PS&Es for construction of the John Anson Ford Park Infiltration Cistern Project that captures urban runoff. John Anson Ford Park is located in the City of Bell Gardens and the project helps the City and the Lower Los Angeles River Upper Reach 2 (LARUR2) Watershed Management Group (WMG) meet its NPDES MS4 Discharge requirements. The project captures dry weather and storm runoff from a highly industrialized urban catchment area of 2,295 acres. The project provides compliance with existing Water Quality Objectives (WQOs) for the entire Rio Hondo watershed portion of the LARUR2 Watershed Management Area (WMA). Tasks included: a geotechnical field analysis, utility search, hydrologic and hydraulic analysis, topographic mapping, preparation of design PS&Es, and construction engineering support.

REFERENCE: Chau Vu, Former Director of Public Works, [email protected] City of Culver City Washington Boulevard Public-Private Partnership (P3) Green Street and Diversion, June 2017 – September 2020
CWE designed the region’s first P3 project for stormwater purposes. This P3 project with Costco includes a diversion system to capture stormwater and urban runoff from a drainage area of approximately 40 acres. The drainage area is comprised of commercial and residential land uses completely within the City boundaries. The system captures approximately 30 acre-feet of stormwater runoff annually. Tasks included: developing project concepts for diversion and bio-filtration systems; conducting an environmental study; performing hydrologic and hydraulic analyses; coordinating with the City of Los Angeles and LACPW; topographic survey; conducting a utility search for the project site to identify existing or planned future utility conflicts along the proposed project components; preparing PS&Es; providing community outreach support; and construction support. REFERENCE: Sean Singletary, Senior Civil Engineer, [email protected]
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Los Angeles County Public Works Burton W. Chace Park Design, June 2020 – Ongoing
CWE provided civil engineering design services for the park in Marina del Rey, California, including utilities, grading, drainage, irrigation, and structural support, on behalf of Los Angeles County Beaches and Harbors. The site is approximately 7.5 acres and included design of the entrance plaza, conversation node, picnic shelters, great lawn, picnic node, world stage space, amphitheater, two play hills, restrooms, new boaters restroom, two covered patios, statue, picnic shelter, and benches. CWE prepared structural calculations for prefabricated restroom building foundation, site lighting poles, and fencing, and designed up to 5 feet of utility connections to buildings, park systems, and facilities. We also conducted a storm drain analysis to identify the change in impervious area at the site to identify the additional runoff that may be created, as it was unclear if the existing site drainage facilities had the capacity for additional drainage.

REFERENCE: Salim Sioufi, Project Management Division I Senior Project Manager, [email protected]
City of Los Angeles Laurel Canyon Boulevard Roadway Design, June 2014 – September 2018
This project received awards from the American Society of Civil Engineers (ASCE) Los Angeles Section, ASCE Metropolitan Los Angeles Branch (MLAB), and California Stormwater Quality Association (CASQA). CWE designed and performed construction management for roadway widening and sidewalk improvements along 1,000 linear feet of Laurel Canyon Boulevard for LA Sanitation – City of Los Angeles and the Los Angeles Conservation Corps in the City’s Pacoima neighborhood, between Kagel Canyon Street and Terra Bella Street. The project improved the neighborhood quality of life by increasing pedestrian mobility and safety for residents and school children.

The project was designed to benefit traffic flow and improve congestion, especially during school hours and rush-hour traffic. The roadway widening project reduced flooding on the streets and mitigated ponding at residential driveways and intersections after a storm event by adding new gutters and bioswales. The intersections were designed to include ADA-compliant curb ramps and sidewalks. CWE also designed roadway improvements to incorporate an extra lane on Laurel Canyon Boulevard, and provided asphalt concrete overlay. CWE provided pre-, during, and post-construction support for this project. REFERENCE:

Gordon Haines, Environmental Specialist, [email protected] City of Alhambra Valley Boulevard Pedestrian Improvements, November 2018 – Present
CWE is assisting the City of Alhambra with correcting ADA compliance issues and improving pedestrian circulation along Valley Boulevard between 9th Street and Garfield Avenue. The Valley Boulevard corridor has several local businesses that serve the surrounding neighborhood and provides a thoroughfare for residents to shop, eat, and do business. In addition, the Metro bus line and Alhambra Community Transit (ACT) are located along Valley Boulevard and connect passengers to the local shopping centers, parks, and schools. CWE is improving the pedestrian operational deficiencies by constructing, reconstructing, or modifying curb ramps, sidewalk, pedestrian push buttons, crossing beacons, pedestrian countdown signals, crosswalks, driveways, and bus stop improvements. Tasks include project management and a kickoff meeting to ensure scope objectives are met on time and within budget, utility City Council 20 – 443 5/16/2023
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notifications, records research and field review for ADA accessibility and compliance, topographic survey, and preparing PS&Es. REFERENCE: Stephanie Camorlinga, Engineering Associate, [email protected]
Los Angeles County Metropolitan Transportation Authority Division 4 Permeable Concrete Pavement Pilot Project, July 2015 – February 2019 This project is the recipient of the 2019 ASCE MLAB Outstanding Sustainable Engineering Project award. CWE designed PCP and a bioretention facility for LA Metro at their Division 4 non-revenue facility in Downey. The project facility is a total of 251,000 square feet. An impermeable pavement area of 39,000 square feet was converted to pervious concrete pavement. The bioretention facility captures flows exceeding the 85th percentile event, and provides additional storage and infiltration capacity. During large storm events, flows exceeding the capacity of the PCP and bioretention facility are routed to an existing infiltration trench within the site and ultimately discharge into the Rio Hondo. The project benefits LA Metro by significantly reducing discharge, improving water quality, and addressing the Los Angeles River Bacteria, Metals, and Total Maximum Daily Loads (TMDLs). Tasks included: development of design parameters including stormwater retention requirements and rainfall data; design of pervious concrete pavement and retention basin, overflow swale, hand monitoring wells; development of construction plans, technical specifications, and a construction cost estimate.

REFERENCE: Not Available
US Army Corps of Engineers (USACE) Dulzura Brown Field Border Patrol Station, September 2017 – Present
As part of the ultimate civil engineering design, CWE is preparing Caltrans format improvement plans for the widening of Highway 94. The highway widening is needed to accommodate acceleration/deceleration lanes into the entrance of the Station. Tasks include: developing road improvement plans, traffic control plans, signing and striping plans, sewer design plans, and storm drain PS&Es for approval from Caltrans. The ultimate design includes designing improvement plans for the installation of the water well pump, mechanical piping, water treatment (filtration, disinfection), and electrical power/controls for the pumps; designing tank piping and valves; developing a site Stormwater Pollution Prevention Plan (SWPPP); preparing onsite sanitary sewer plans for the collection of wastewater from each of the facility buildings; preparing plans for the treatment and disposal of wastewater flows; drilling a pilot test water well and checking pumping capacity (yield tests) of the groundwater aquifer. CWE tested water quality to assure potable water met or exceeded San Diego County and State of California water quality standards. REFERENCE: Karl Ahlen, Client Project Manager, [email protected] Willingness to Comply with Agreement Terms
CWE takes no exceptions to the sample master service agreement.

References
Please refer to the “Relevant Projects” subsection on pages 8-10 above for references for relevant projects for public entities we have performed similar work for within the past five years.

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SCOPE OF SERVICES AND SCHEDULE
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Scope of Services
Project Management
The services provided for each Task Order will vary according to the needs of the City; no two tasks will be alike. However, one similarity shared by each task will be the need to perform Project Management. Through our Project Management process, we will be able to understand the needs of each Task Order.

CWE implements project management through a combination of administrative steps and procedures to assure project scope and objectives are met on time and within budget. Project management elements are characterized by frequent client communication, project team coordination, decision documentation, and multi-step quality control. CWE will work with the project team to determine the best approaches to communication, working through design concerns, and providing timely responses. CWE has used this management program with great success on many project types and sizes. CWE has received numerous letters of commendation from satisfied clients attesting to the success of our project management program.

Project Management Plan
The first task will be to prepare a Project Management Plan to map out the purpose, scope, objectives, schedule of deliverables, and budget for each task. The Project Management Plan will be detailed and include information and coordination planning with other agencies to ensure compliance and completion of the plan, specifications, and estimate packages. The Project Management Plan will include all milestones and task breakdowns for each of the tasks and subtasks. The Project Management Plan will be submitted to the City’s Project Manager for review within 15 calendar days of the issuance of the Notice to Proceed (NTP) on a given task.

QA/QC Plan
All work performed by the CWE team will be conducted using our thorough, proven Quality Management Process (QMP). The QMP ensures that quality work products and services are delivered to our clients on a consistent basis. The QMP is the essential foundation for the execution of any CWE project, and it consists of two parts: Quality Assurance and Quality Control.
 QA consists of the written procedures that drive quality. Specific procedures start with a joint City and CWE project kick-off meeting to verify everyone understands the intent, objectives, tasks, budgets, schedules, milestones, and deliverables; the kick-off meeting also identifies the individuals who are responsible for implementing each part of the work. The QA procedures also require a standardized checking process, including technical reviews.
 QC is the system for verifying that the quality assurance procedures are actually being implemented. Quality control activities are the actual checking and validation of the work product at every stage of its development. These critical activities include internal quality control reviews by senior experts; they also include a rigorous cross-checking process for making sure that all comments, revisions or corrections to any contract City Council 20 – 446 5/16/2023
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documents are correctly completed. This same checking process will also be used to document actions taken for all comments made by City reviewers.

Our QA/QC procedures will be based on CWE's QMP and the City’s standards and preferences.

To maintain consistency, all CWE team members will be required to comply with the QMP requirements in addition to their own established procedures. The written QMP will be projectspecific and meet both City and CWE quality standards and procedures. As demonstrated in the reference projects provided with the RFP, CWE will incorporate the City’s quality control procedures into the QMP including development of QA/QC checklists, discipline and interdisciplinary checks, and calculation checks. Incorporating City procedures into CWE's quality procedures results in a high-quality project that the City’s Project Manager can easily review for compliance.

The QMP will establish the necessary processes to accomplish the following:
 The project is undertaken in accordance with good engineering practices that address all requirements;
 The documents, maps, models, reports, calculations, and other deliverables submitted to the City are independently checked and back-checked;
 A Document Control System is developed and maintained; and  Coordination is closely monitored.

Kickoff Meeting
The kickoff portion of the meeting is used to introduce City staff and consultant team members, and to “redefine” the project to ensure that everyone has the same understanding of what is to be achieved. During the meeting, those in attendance have the opportunity to introduce themselves, state their role in the project, identify their most important goal(s) on the project, and identify critical concerns or potential pitfalls. This meeting provides the project design team an opportunity to establish rapport between the team members and a unified approach to the project. We have found this process to be an effective method to ensure the consultant team members are in tune with the client's real needs and objectives, and to allow everyone to recognize the critical decisions and hurdles that will have to be addressed during the project.

Project Scheduling
The Project Manager for each Task Order will develop and use comprehensive project schedules to regularly monitor progress and upcoming work items. This has proven successful in keeping track of forthcoming critical issues and decisions. The Project Manager will keep the City apprised of planned work, project progress, and deliverables. The Project Manager will notify the City of any critical issues and changes in the anticipated project progress and delivery of key programs.

Progress Meetings
Progress meetings will be held at intervals deemed appropriate by the City to bring the City up to date on how the individual tasks are progressing as well as to discuss project concerns and the schedule. Agendas and meeting summaries will be provided for the meetings scheduled City Council 20 – 447 5/16/2023
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under the project management task. Progress reports will be submitted monthly in electronic format indicating achievements and project schedule progress.

General Scope of Services
CWE’s approach for completing project assignments will use City and appropriate local design criteria and standards as a basis. Our work effort may vary from preparing studies or quantity/cost estimates to preparing construction bid documents. We have outlined our approach to completing a street improvements design project below based on construction documents; however, studies would be similar for the first steps of this process. Our team has successfully used this approach on projects involving public infrastructure facilities for all our clients. CWE’s approach is straightforward and has been tried and tested on many past projects.

1. Initial (Kickoff) Meeting - Intended to discuss the project issues and goals of the project/task order

2. Preliminary Investigation
a. Utilities – research existing records of utility companies and agencies and coordinate the proposed improvements with existing field conditions. b. Environmental – conduct an environmental assessment for each project to evaluate compliance with CEQA and/or the National Environmental Protection Act (NEPA), if necessary.
c. Survey – provide field survey and topographic work to complete the design effort.

3. Conceptual Design – 30% conceptual design drawings and preliminary estimate (preliminary design report if needed).
a. Identify any right-of-way needs.
b. Identify any utility relocations.
c. Identify any environmental concerns
d. Identify any budget concerns

4. Plans, Specifications, & Estimate – Prepare construction documents at the 30%, 60%, and Final design level. Upon approval, all original plan sheets, the title sheet of the specifications, calculations, and reports will be signed and stamped by a California licensed professional engineer in responsible charge of the work. a. Plans will be plotted on bond or vellum paper if requested, though we understand the City may opt to receive only PDF versions of the plans for reviewing purposes. Plans will be completed per the City of Santa Ana CADD Standards and any special provisions thereof.
b. Specifications will be prepared in Microsoft Word, and an electronic copy of the final version will be furnished to the City. It is understood that the City will provide the specification boilerplate to CWE.

5. Bid Assistance – Assist the City with bidder inquiries, Requests for Information (RFI), assist with any bid addendums, and assist with bid tabulation.

6. Construction Assistance – Assist with responding to RFIs, review of submittals, assist with field issues, and prepare as-built drawings, if included in the project scope.

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Throughout the design process, we will monitor project progress, maintain project files, and control the quality of the work performed either by us or our sub-consultants. We have consistently produced a professional-level quality of work product, and we will continue to do so for the City.

This is our approach for a standard Design-Bid-Build project that we feel would be typical of the type of projects undertaken by this contract. We have also worked on Design-Build projects and Progressive Design-Build projects. These two approaches could be considered for projects and CWE could assist the City with the project management aspect of these approaches.

Areas of Service
Civil Design
CWE, along with our teaming partners, can provide almost any type of civil design service for the City. Typical approaches for specific areas of service including water, sewer, storm drain, street, sidewalk, bike path, and sustainable infrastructure design are included in the subsections below.

Water and Sewer Infrastructure Design and Rehabilitation Water and sewer design and rehabilitation projects will include all connections and appurtenances (restraints, stub outs, fire hydrants, air relief valves, isolation valves, services, etc.) as required to make the connection at the selected points. Designs may include both open-cut and horizontal directional drilling for service laterals on side streets. Construction drawings will indicate existing easement areas, check valves, shut-off valves, directional drilling launch pit locations, air release valves, vaults, and stub out for future use as directed by the City. Directional drilling will be for private service connections and should only require permission from the resident to finalize the household connection. We have assumed all coordination with the residents will be performed by City staff.

Water and sewer design and rehabilitation may also include evaluations, studies, and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage lift stations. These studies may take the form of a water and sanitary sewer system master plan, or other similar planning document. A Water and Sanitary Sewer System Master Plan provides the City with a tool for planning water and sanitary sewer collection system infrastructure improvements. The primary purpose of the Master Plans is to evaluate the capacity of the City’s existing infrastructure under current conditions and plan for the capacity required by future conditions associated with anticipated development projects. To analyze the impacts of existing and future water and sewer flows, a numerical hydraulic model needs to be developed.

To fully assess existing conditions and plan for the future capacity needs of the system, future flow estimates should incorporate the changes in demand and flows that would be generated by anticipated development and the additional water that enters the sewer system from storm-related events, and losses from the aging water infrastructure. This would require hydraulic modeling of the water distribution and sewer collection systems, which CWE has the capability and experience to perform.

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Storm Drain Improvements
If tasked to perform storm drain improvements, we will first determine the scope of the storm drain improvement project. This will involve identifying the areas of the storm drain system that need to be upgraded, replaced, or expanded. We will then develop design alternatives that meet the project goals and address the identified issues. This may involve evaluating different pipe sizes, materials, and configurations, as well as the location and design of inlets and other stormwater management features.

Once a preferred design alternative has been selected, we will prepare detailed construction plans and specifications. This will involve creating detailed drawings that show the location and dimensions of the proposed storm drain system, as well as any required appurtenances such as manholes and catch basins. Specifications will also need to be developed that outline the materials and construction methods to be used.

This service area may also include hydraulic modeling of stormwater collection systems. The task would involve performing analyses and calculations to determine drainage area size/characteristics, anticipated flow rates/volumes, impacts to existing drainage systems, and project sizing using a variety of approved/preferred models/software.

Sidewalks and Bike Paths
CWE has developed plans for sidewalks and bike paths throughout southern California. Our plans will incorporate specific features that promote safety, accessibility, and ease of use. This may include features such as crosswalks, pedestrian signals, bike lanes, and curb ramps, where necessary, that conform with accessibility requirements from the ADA.

Pavement Management, Street Improvement, and Repair
CWE’s award winning civil design work includes street improvement and pavement replacement projects. This task will include curb and gutter replacement, slurry seal, repair and overlay of asphalt concrete streets, repair and replacement of Portland cement concrete streets.

Signing and Striping
Signing and striping plan sheets typically include information such as the location of signs and pavement markings, dimensions and placement of each sign and marking, and any special notes or details about the design. Additionally, they may include information about the materials to be used, the construction schedule, and any necessary traffic control measures during construction.

Special Engineering Studies, Reports, and Investigations We have produced many special engineering studies and reports over the years, encompassing the vast array of civil engineering design work. These include flow monitoring studies, water quality analyses, traffic studies, water quality management plan effectiveness studies, irrigation and landscaping condition analyses, erosion control analysis, sewershed needs assessments, and many, many more.

Sustainable Infrastructure Services
Sustainable infrastructure design services refer to the planning, design, and construction of infrastructure systems that promote sustainability and resilience while minimizing negative City Council 20 – 450 5/16/2023
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impacts on the environment and society. With our deep knowledge and experience with green infrastructure design in southern California, our aim is to create long-lasting, cost-effective infrastructure systems that benefit present and future generations. We have experience designing bioretention facilities and vegetated swales for the City in public spaces including parks and street parkways. We celebrate the fact that the City of Santa Ana is a leader in Orange County in terms of implementation of green infrastructure design, and we are always happy to assist the City with these elements.

Transportation and Traffic Engineering
Neighborhood Traffic Studies
Neighborhood traffic studies start with the collection of traffic data through various methods such as traffic counting and speed studies. Traffic counting can be done using traffic counters or manual observation, while speed studies can be conducted using speed radar guns or speed cameras. Once the data is collected, we will analyze the collected data to identify traffic patterns, peak hours, and locations with high volumes of traffic or speeding. This can help to identify potential safety hazards and areas in need of traffic calming measures.

Traffic Signal Modifications
Common traffic related problems experienced by many cities include traffic accidents, congestion, pedestrian and bicycle accidents, and other delays at intersections and roadways.

The City may need to upgrade both the east-west and north-south oriented major roads for, not only signal timings, but also the signal system to manage the forecasted increase in traffic and provide for safety of all users. Upgrading of signal system using ITS tools, signal communications and applying basic transportation/urban planning/traffic engineering elements for improving the street safety both for the vehicle and pedestrians to achieve the multi-modal goals of the City.

Structural Analysis
CWE has produced structural analysis and calculations for bridges, culverts, and retaining walls.

Our approach may include performance of structural load ratings on primary members of bridges, as well as analysis of retaining walls and culvert structures. The load rating will factor in the results of our on-site bridge condition inspection and measurements. Our team is also capable of checking for seismic code compliance for existing structures including site specific seismic Response Spectra Analysis following the latest Caltrans Seismic Design Criteria (SDC) manual.

Geotechnical Analysis
During preliminary engineering, geotechnical engineering services support will be completed.

As part of the geotechnical engineering; subsurface exploration and testing, foundation and slope stability, liquefaction potential, infiltration rates, and over-excavation and re-compaction recommendations are just a few of the tasks our team can provide for a project as-needed. A typical geotechnical engineering tasks will include (1) Project Planning, (2) Site Characterization, and (3) Geotechnical Engineering. General tasks include (1) Project Initiation and Coordination, (2) Field Work, (3) Laboratory Testing, (4) Engineering Analysis/Report Preparation, and (5) QA/QC.

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Land Surveying
Survey and base mapping of the project site will be prepared in US Customary English units by a California licensed Land Surveyor in accordance with City guidelines. Drawings will be submitted to the City in Microstation V8i CADD format. The horizontal datum will be North American Datum of 1983 (NAD 83) and the vertical datum will be North American Vertical Datum of 1988 (NAVD 88). All survey field notes will be on forms provided by the City, will be neatly completed in pencil, and will become the property of the City upon completion of the project. Informal field investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects.

Design Phase Surveying
CWE has prepared survey mapping for topographic and boundary surveys. Our team can provide aerial, ground, or lidar topographic survey formats depending upon the project needs.

Our boundary and right-of-way survey can provide easements, corner records, centerline ties, record of survey or any other boundary records needed.

Our approach for survey starts with defining the survey needs (topography, boundary, culture (trees, poles, furniture, etc.) cross sections, encroachments, easements, or other needs. We will also determine if this can be a paper survey, such as collecting information and preparing a legal and plat for an easement, or if this will require field survey. The next item of work is research, determining horizontal and vertical datums, researching record maps for boundaries or right-of-way, collecting benchmark and monument information, collecting centerline ties, and other project reference information, such as as-built street or utility plans. Office calculations may be performed at this time to determine which benchmarks to utilize, where to set aerial targets for aerial survey, or monuments to check for control. When the research is completed, field crews will go to the project site to set targets, perform topographical survey, and/or perform boundary survey. Once the field crews have finished the field survey, the information goes back to the office to prepare the topographic survey, boundary survey, or other documentation as needed for the project. The final product (topographic map, record of survey, legal and plat, centerline ties, etc.) will be delivered to the City along with any electronic files or closure calculations.

Construction Staking
Our construction staking crew will review the construction plans and specifications and determine the location of proposed features such as pavement edges, curbs, and drainage structures. We will then use survey instruments to mark the proposed locations on the ground, ensuring that they are accurately positioned and properly aligned. The crew will place stakes or other markers to indicate the exact location and elevation of each feature to be constructed.

Mapping Services
Mapping services include legal description preparations and right-of-way studies. Our team can assist the City in their efforts to acquire property rights necessary to construct projects. We will prepare exhibits, including right of entry and right-of-way maps showing parcel boundaries and land acquisition boundaries. The exhibits will include measurement of permanent and temporary land acquisition area.

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Landscape Architecture and Site Design
Landscape and Irrigation Plans
Landscaping and irrigation plans will be prepared by our team, if necessary. Landscaping and irrigation plans include plant palettes, tree species, hardscape, locations of irrigation control valves, identification of water sources, and other important features of park and parkway design.

Park Design
We understand the importance of parks to the City, and we have worked on several projects involving Public Works’ park planning staff, including Santa Anita Park, Santa Ana Zoo, King Street Pocket Park, and several others. Our team is capable of producing designs for entire city and regional parks, as we have done for San Fernando Regional Park, John Anson Ford Park in Bell Gardens, and East Side Regional Park in Visalia.

Site Design
Our site design approach includes the following architectural, electrical and mechanical elements. The process also includes the design of instrumentation and control systems, and systems for fire protection.

Environmental and Planning Support
The CWE Team is adept at preparing CEQA/NEPA documents for water, sewer, and flood control infrastructure projects throughout Southern California, and have the in-house technical expertise to prepare a successful environmental document for most any infrastructure project.

The report includes the field investigations, technical studies, and environmental documents to move the project into final design. The engineering studies conducted at this phase typically include: traffic engineering and modeling, preliminary structural, roadway geometric, stormwater, preliminary geotechnical, utilities and right-of-way. Tasks will include regulatory compliance with federal, state, and local agencies.

Grant Writing Services
Once a grant opportunity is identified and the City has approved us to move forward in pursuing the funding opportunity, CWE will review the application requirements and prepare a list of items needed (plans, concept reports, cost opinions, etc.) from the City project participants to complete the application package. The following steps are anticipated once a project and grant program have been agreed upon with the City.
 CWE reviews application/program guidelines, attends overview webinar or seminars when applicable, and requests needed information from the City  Prepare grant development schedule (identifying deliverable dates, review timelines, and grant deadlines)
 Kick-off conference call with City to discuss data needs and City perspective on the project
 Coordinate with stakeholders to collect pertinent information and/or letters in support of the project
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 First draft application sent to City project participants (anticipate it will include narratives, graphics, maps/figures, costs, and implementation schedule)  City sends consolidated list of comments on first draft application  Conference call to discuss comments, next steps, and additional data needs  Second draft application sent to City project participants (if time permits, as funding deadlines are sometimes quick)
 City sends consolidated list of comments on second draft application  Second draft conference call (if needed)
 Prepare final application and perform quality assurance and control check to ensure the grant application include all required components.
 Submit application package to City and grant agency electronically or by hard copies.

When submitting with hard copies, the application will be finalized at least three days prior to the deadline, to accommodate printing and mailing time.  Respond to grant agency follow-up requests
Financial and Economic Consulting Engineering
Financial and economic consulting engineering will include financial and cash flow analysis for public works programs. Tasks will also include assessment and district formation services. Our team has experience performing this work on behalf of public works clients.

Construction Management Support
These services will involve the work necessary to assist the City in the analysis of the awarded contractor’s bid; develop a project-specific control management plan; review the project plan and coordinate with stakeholders, facility users and contractors; coordinate with general contractor or design-build contractor for the procurement of long-lead items and inspection plan for the fabricated items. Our involvement in the review of the schedule and construction phasing and staging plans can improve coordination between projects and minimize overall construction durations. This includes a review of specific construction performance requirements for lane and ramp closures and for coordination with adjacent projects.

In addition to review of the existing plans, specifications, and schedule for the construction, CWE looks for value engineering opportunities. Design adjustments, material uses, construction method alternatives, and staging/phasing variations are just a few facets that CWE explores when looking to deliver a value engineered project. Inherent to this outlook is scrutinizing the project schedule and performing independent cost estimates and reviews. We also take control of the document control process to ensure all Non-Conformance Reports (NCRs), RFIs, schedule updates, progress payments, and all other relevant action items are dealt with efficiently and correctly. Looking for cost savings is not mutually exclusive from smooth delivery nor claims mitigation.

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The goal of CWE pre-construction services will be to establish smooth and successful construction management services processes and communication channels. This includes commitment of the key personnel who have previously worked together in successful delivery of such services. The CWE Team brings a wealth of construction management experience and expertise. CWE Team senior staff includes Resident Engineers and Office Engineers, and is well versed in the challenges of construction of public works projects, such as safety, outreach, traffic control, utilities, site constraints, materials testing and inspection.

In performing the construction management and inspection services, CWE will be an integral part of the City’s project team, sharing your mission, goals, and commitment of successful project completion. The systems and procedures CWE will employ in providing the construction management services have been successfully used in the completion of projects similar in nature to those planned by the City. CWE Resident and Office Engineers will review the Contractors’ schedule, traffic control plan, safety plan, and SWPPP, and manage the entire process through the use of a Program Controls/Electronic tracking system (PCS). Our review takes into account their safety, access, and viability for each construction phase. CWE’ Resident and Office Engineers are familiar with Federal Highway Administration (FHWA) requirements, and have implemented them on CWE construction management projects. For those City projects that are federally funded, we will set up the project documentation consistent with the federal requirements prior to the project start, and then implement and adhere to them during construction. The PCS will also help manage contract/construction documents, agency coordination, Critical Path Method (CPM) schedule variations, monthly updates, daily inspections, submittals, RFIs/NCRs/change orders, and progress payments.

Construction Inspection
CWE can provide a full-time inspector throughout the construction phases of the project. CWE will develop a quality control plan at the beginning of the project, in which all the forms related to Quality Control will be identified and procedures for completing the forms will be included.

Tasks may include daily inspection logs and photos; daily safety and manpower monitoring; reviewing materials submittals; coordination of inspections; material testing and coordination; as-built maintenance, punch lists and closeouts.

CWE will coordinate and negotiate with all third-party stakeholders, including but not limited to, utility owners and private property owners, in addition to contractor personnel and specialty subconsultants. CWE’s inspection and resident engineering services include complete management and coordination of the site, project, and schedule. Any and all project related matters will be handled by CWE inspection and resident engineer personnel efficiently and expeditiously. Document control, document management, and daily/weekly reporting to the City will ensure that all decisions are handled according to the proper chain of command and oversight. Our construction management personnel have tried and tested stop-work authority and will keep the City apprised as to what is going on (and why) regularly.

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Schedule
The project schedule will vary by project based on a number of factors such as budget, external deadlines, and general project complexity. The table below gives a range of times for each general scope item listed above.

Item No. Scope Item Schedule
Item 1 Kickoff Meeting 1 day
Item 2
Preliminary Investigation (utilities research,
environmental compliance evaluation, field
survey, etc.)
1 to 4 weeks
Item 3
30% Conceptual Design 2 to 10 weeks
City Review 2 weeks
Total, Item 3 1 to 3 months
Item 4
Response to comments and 60% Design PS&Es 2 to 8 weeks
City Review 2 weeks
Response to comments and 100% Design PS&Es 2 to 8 weeks City Review 2 weeks
Response to comments and finalization of PS&Es 1 to 2 weeks Total, Item 4 2 to 6 months
Item 5 Bid assistance 1 to 4 months
Item 6 Construction assistance 2 to 24 months
Total, all Items 6 to 38 months
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CERTIFICATIONS
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EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 20 – 462 5/16/2023
Rate Sheet
Engineer/Scientist Rate/Hour
Principal $309
Senior Project Manager $296
Project Manager $265
Technical Manager $239
Task Leader $215
Principal Engineer $201
Senior Engineer $184
Project Engineer $172
Staff Engineer $152
Assistant Engineer $115
Senior Environmental Scientist $183
Environmental Scientist $140
Environmental Analyst $103
Construction Services
Construction Manager $206
Senior Construction Inspector $152
Construction Inspector $143
Field Survey
Licensed Surveyor $197
3-Person Survey Crew $376
2-Person Survey Crew $307
Support Services
Landscape Architect $196
GIS Specialist $141
Senior Engineering Technician $113
Engineering Technician $99
CADD Designer $94
Project Coordinator $131
Graphic Designer $130
Administrative Assistant $124
General
Direct Expenses Cost + 10%
Subcontract Services Cost + 0%
Specialized Computer Applications (per hour) $15
Mileage Current IRS Rate
Field Vehicle – Hourly $12/hour
Field Vehicle – Daily $80/day
Field Vehicle – Monthly $1,500/month
B&W Photocopies (per page) $0.10
Color Photocopies (per page) $0.50
Rates will be adjusted annually based on the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index for All Urban Consumers, but in no event shall exceed 3%.

Rates for field equipment, health and safety equipment, and graphical supplies presented upon request.

Based on CWE maintaining General Liability Insurance for bodily injury and property damage with an aggregate limit of $2,000,000 per occurrence. In the event the client desires additional coverage, CWE will, upon the client's written request, obtain additional insurance and adjust the above billing rates accordingly.

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CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND

WILLDAN ENGINEERING FOR ON-CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between Willdan Engineering (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it desired to retain a Consultant having special skill and knowledge in the field of:

Professional Engineering Services on an on-call basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-030.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of fifteen (15) separate consultants selected to provide services on an on-call basis under RFP 23-030. The total compensation for services provided by all consultants selected under RFP 23-030 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 9
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b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not exceed 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to a one, two-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

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6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

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(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

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• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims City Council 20 – 468 5/16/2023

that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

City Council 20 – 469 5/16/2023

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

City Council 20 – 470 5/16/2023

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 20 – 471 5/16/2023

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Tyrone Peter
Project Manager
Willdan Engineering
2401 East Katella Avenue, Suite 300
Anaheim, CA 92806-5909
City Council 20 – 472 5/16/2023
City Council 20 – 473 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
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City Council 20 – 481 5/16/2023

EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 20 – 482 5/16/2023
City of Santa Ana
Proposal
On-Call Engineering Services
March 14, 2023
City Council 20 – 483 5/16/2023
1 Cover Letter
March 25, 203
City of Santa Ana
Attn.: Sean Thomas
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
Subject: Proposal for On-Call Engineering Services, RFP No. 23-030 The City of Santa Ana is seeking civil engineering consultants to retain on as-needed or on-call basis for general engineering design. Willdan has been providing on-call civil engineering services for over 59 years and is well suited to partnering with the City to achieve a fast-track approach for their large range of improvement projects. Willdan's proposed team members are experienced working together as an integral part of municipal agency on-call improvement projects such as with the City of Lakewood, the City of Paramount, the City of Los Alamitos, the City of Brea, the City of San Juan Capistrano, and the City of South Gate. The advantages Willdan's project team brings to the City include:
▪ Strong Project Manager. Mr. Tyrone Peter will act as Project Manager. In his 17-year career, Mr. Peter has acquired comprehensive public works experience including project management, design and construction support of roadways, traffic signals, waterlines, sewer lines and drainage systems projects. He has worked directly for public agencies providing engineering services to various cities within Orange, Los Angeles, Fresno, Riverside, San Diego, San Bernardino counties.

This extensive experience working with local agencies will be invaluable in providing the perspectives needed to assist the City with the services and projects awarded.
▪ No Learning Curve. Our technical personnel have a thorough knowledge of engineering principles and infrastructure performance requirements. This includes updating our working knowledge of applicable regulations, standards, practice manuals, design guides and criteria, City of Santa Ana Municipal Code and specifications available through Caltrans, APWA, AWWA, CWA, SDWA, CDPH, ADA, and California Title 24.
▪ Proven Ability to Deliver Requested Services While Supporting City's Goals. The City has a firm commitment to the ideal of a quality community. This ideal underpins the City's goals and objectives and requires a very high standard of integrity at all levels. From fiscal responsibility to responding to community concerns, the expectation is for excellence.

Willdan is the right firm to help the City achieve these commitments and expectations as they are directly in line with our internal goals of providing the highest level of service to our clients. Willdan has a reputation as an exceptional problem solver and client advocate whose business model centers around our clients' best interests.

Willdan acknowledges receipt of Addendum No. 1, dated February 24, 2023.

We look forward to working with the City to implement as-needed public work improvements. If there are any questions regarding our submittal, please contact Mr. Peter by mail at Willdan Engineering, 2401 East Katella Avenue, Suite 300, Anaheim, CA 92806; by phone at (714) 940-6300; by cell phone at (714) 393-1963; or by email at [email protected].

Respectfully submitted,
Willdan Engineering
Vanessa Munoz, PE, TE
President
910005/WW.00.40/P23-077_24159
City Council 20 – 484 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
3 Firm and Team Experience
Company Profile
Founded in 1964 with the specific intent of providing municipal consulting services, Willdan Engineering (Willdan), a California corporation, is a subsidiary of Willdan Group, Inc. (WGI), a publicly-traded company. Willdan has supported implementation of community visions through engineering, planning, construction management, construction inspection, building safety, and staff augmentation services. Willdan has completed various types of projects for over 60 percent of the cities and counties in California.

Firm Background and Qualifications
Willdan offers a full complement of consulting services that encompass civil, structural, traffic, structural, right-of-way, geotechnical, and special district engineering; municipal planning; public works inspection; construction management; and building safety. Willdan has a broad understanding of public agency needs and issues. Additionally, many provide the added value of having served in public agency management positions prior to joining Willdan. With this depth of experience, expertise, knowledge, and resources, Willdan offers comprehensive solutions that are timely, cost effective, and tailored to meet individual community needs.

Firm Core Competencies
Willdan's expertise in the core disciplines necessary to provide on-call services to the City of Santa Ana is presented herein.

Survey and Right-of-Way Engineering
Willdan provides a wide range of surveying, mapping, and right-of-way engineering services for major transportation improvements, street widenings, sewer and water improvements, urban redevelopment, final and parcel maps, and legal descriptions. Field services provided by Willdan and/or our subconsultants include conducting boundary surveys and/or research, topographic base mapping, right-of-way easement stakeout, construction staking, and site surveys.

Geotechnical Engineering
Willdan provides a full gamut of geotechnical studies, engineering geology, and materials testing and inspection, including subsurface exploration, geologic and seismic hazard assessment, soil testing, engineering and pavement analyses and designs, construction support (soils and materials testing and inspection), and special studies. Willdan’s soils and materials testing laboratory is licensed by the City of Los Angeles and by Caltrans, and participates in the AMRL and CCRL proficiency programs.

Pavement Engineering/Management
Willdan has been at the forefront for many years in developing new and more cost-effective approaches to rehabilitating pavement structures of deteriorated streets. Design specifications have been tested and refined for various processes using methods and materials proven to be economical and effective in their application. Through our roles as city engineer for various agencies, Willdan receives important feedback regarding the most efficient construction materials and methods to implement for each type of condition encountered, actual performance of each different rehabilitation method over extended periods – what is sustainable, and field conditions discovered during construction that warrant special contract provisions.

Civil Engineering
Willdan’s civil engineers offer a full complement of roadway and highway design, including feasibility studies (site evaluation/grading/earthwork), project study and project reports, final design plans and specifications, erosion control and site remediation, storm water management, NPDES compliance, utility conflict analysis, ADA analysis and compliance, value engineering analysis, cost estimating and scheduling, and constructability review. Willdan provides assistance during bidding and provides engineering support during construction.

Structural Engineering
Willdan provides complete structural engineering support for design, analysis, inspection, and evaluation of structural systems such as bridges, sound walls, retaining walls, and buildings. Our specific bridge expertise encompasses an extensive working knowledge of all related agency criteria and methodology for design of new bridges, bridge rehabilitations, and bridge widenings. We are current on the latest requirements for seismic analysis and design procedures. In addition, our staff has indepth knowledge of various federal, state, and local requirements for preparing project development documents, design and construction documents, and approval processing. In addition to their design expertise, our structures staff has also had tremendous success obtaining HBP funds.

Traffic Engineering
Willdan's traffic engineers serve as contract city traffic engineers or provide traffic engineering services throughout California.

They are experts in conducting traffic surveys and data collection, investigating motorist and vehicle characteristics, identifying and making recommendations on traffic safety and utilizing traffic laws and enforcement to determine traffic signal timing, and evaluating highway operations. Willdan prepares traffic engineering designs to warn, regulate, and guide traffic. We develop City Council 20 – 485 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
4 geometric design and channelization, traffic signal and street lighting plans, parking lot designs, and traffic control plans for construction.

Drainage Engineering
Willdan has expertise in hydrology, drainage, and flood control – ranging from local and regional drainage and flood control improvements to hydraulic and sediment transport analyses of major rivers. Quality engineering solutions in drainage and stormwater management are one of the primary elements of our public works experience. Willdan has prepared many watershed and floodway studies, completed flood control and drainage engineering projects, and performed design and construction inspection services throughout California.

Water Resources Engineering
Willdan provides services for water system planning, analysis, design, construction inspection, and operational assessment involving well design, rehabilitation, and evaluation; reservoir design and rehabilitation; pump station design and modifications; modeling analysis of partial and entire systems; water transmission and distribution pipelines; and coordination with system telemetry and metering specialists. We are experienced with the Department of Water Resources, Drinking Water Division, public health agencies, and Title 22 provisions.

Environmental Compliance, Permits, and Planning Support Willdan's environmental planners frequently assists cities in the environmental review process, either in preparing and processing CEQA/NEPA environmental documents, such as negative declarations and environmental impact reports, or in reviewing documents on behalf of the lead or responsible agencies. In providing environmental and urban planning services, we utilize our staff of planners and environmental specialists and call upon the expertise of other disciplines within the company, including traffic engineers, hydrologists, water and wastewater engineers, and landscape architects.

Landscape Architecture
Willdan’s landscape architects focus on designing landscapes for public improvements such as park and recreational facilities, community centers, and roadway beautification. Our landscape architects apply their talents and knowledge of site analysis, user needs programming, site design, landscape preservation, land management and reclamation, water conservation, and arboriculture.

On-Call Contract Expertise
On-call engineering services are Willdan's foundation. Our staff includes former public agency employees or contract agency staff.

Therefore, we understand the importance and purpose of as-needed contracts and are very familiar with the processes and procedures for such services. Within the last 12 years, Willdan has completed projects and task orders for more than 200 asneeded/on-call contracts. This experience and the relevant experience of our dedicated and available key personnel are what best suits Willdan to provide the City with on-call engineering services. Our history of working with as-needed contracts has well prepared our staff to respond to all requests for services in a positive, efficient manner. Our firm's commitment to responsive service and successful project delivery has given us a reputation as a firm that can be trusted to listen and to deliver an end product our clients envision and embrace. We begin our approach to this work by adhering to these basic principles:
▪ Approach each project with a spirit of resourcefulness and excellence ▪ Maintain high standards of technical quality
▪ Seek appropriate solutions that fit the project
▪ Conduct business with truthfulness and high ethical standards Firm Accomplishments
Willdan has a strong reputation for completing projects on time and within budget. In addition, we are proud that our design services have resulted in numerous awards for our clients' projects. A representative list of project awards includes:

Agency Name Project Name Project-of-the-Year Award
Category
LACMTA Orange Line Extension APWA Transportation
City of Rolling Hills Palos Verdes Drive North Bike Lane Improvements APWA Traffic Mobility and Beautification
City of Covina Sewer System Replacements APWA Drainage Water and Wastewater
City of Los Alamitos Coyote Creek Park APWA Recreation and Athletic Facilities
City of Glendale Chevy Chase Drive 968 Reservoir APWA Water City Council 20 – 486 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
5 City of Santa Clarita Magic Mountain Parkway/Interstate 5 Interchange Expansion
APWA Streets and Transportation
City of Fountain Valley Recreation Center Expansion ASCE City of Westlake Village Lindero Canyon Road Bridge APWA Transportation City of Elk Grove Citywide LED Luminaire Installation APWA Environmental City of Elk Grove Bond Road and Bader Road Intersection Signal APWA Transportation City of Elk Grove Island Park Improvements APWA Parks and Trails City of Elk Grove Grant Line Road Widening and Grade Separation APWA Transportation City of Elk Grove Long Leaf Bridge APWA Environmental
City of Yreka Stormwater Attenuation and Floodplain Restoration APWA Environmental Project Team
Project Manager
Mr. Tyrone Peter, PE will serve as Project Manager and be responsible for delivery of services in accordance with the established scope of services for projects awarded under this on-call contract. Mr. Peter possesses a strong work ethic and leadership skills that enable him to provide clear priorities and direction in project delivery. Using his ability to assess his staff’s strengths, Mr. Peter positions his team members where they can be most successful. He uses his collaborative nature to build and maintain consensus among a variety of stakeholders to the benefit of project delivery. During his career, Mr. Peter has served as Project Manager, Civil Engineering Task Leader, Supervising Engineer, Senior Engineer, Design Engineer, and Designer for over 200 street improvement projects with design contracts ranging from $5,000 to $2.9 million.

Mr. Peter develops trusting partnerships with project stakeholders through open and honest communication. He will work closely and collaboratively with the City's project representatives to determine optimal use of Willdan's project team. While a highly costeffective team has been assembled for this project, Mr. Peter will continuously look for ways to improve efficiency and effectiveness.

Subconsultant Team
Willdan's vast staffing resources enable us to provide services with a minimum of subconsultant assistance. For this on-call contract, our in-house team will be augmented with one subconsultant – Rosell Surveying & Mapping, Inc. for field surveys. Willdan ensures all subconsultants provide the same caliber of performance that Willdan provides by holding our subconsultants accountable to Willdan's high standards of performance, scheduling, and budgetary controls. For federal-/state-funded projects, Willdan has a database of disadvantaged business enterprises that we will utilize to cull select specialty disciplines in support of the City's stated project DBE goal.

Rosell Surveying & Mapping, Inc.

Rosell Surveying & Mapping, Inc. (RSM) began in 1992, as a sole proprietorship and incorporated in the State of California in 2002.

They hold licenses of professional registration in the states of California and Colorado. The company’s business consists of providing comprehensive services in land surveying, construction staking, 3D-Laser scanning, mapping, civil engineering design surveying, and geographic information system management to its clients.

City Council 20 – 487 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
6 Project Organization
The organization chart presented below identifies our key personnel and illustrates the communication and reporting relationships and project roles for Willdan's key team. This chart illustrates current Willdan employees and represents the depth of technical support personnel that may be utilized for an on-call project award. This is far from an exhaustive list of our staff resources. Willdan understands that key staff cannot be replaced without consent of the City. Our organization chart includes our two subconsultants and depicts their line of reporting and communication. Resumes for Key staff have been included on the following page.

City Council 20 – 488 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
13 Our technical support team are provided below.

Technical Support Team
David Krommenhoek, PLS Project Role
Right of Way Engineering
Percent Available: 40%
Jocelyn Limas, PLS Project Role
Right of Way Engineering
Percent Available: 40%
Susana Barrientos Project Role
Right of Way Engineering
Percent Available: 40%
Ross Khiabani, PE, GE Project Role
Geotechnical Studies and Reports
Percent Available: 40%
Ramon Calbay Project Role
Geotechnical Studies and Reports
Percent Available: 40%
Joseph Ritchey Project Role
Geotechnical Studies and Reports
Percent Available: 40%
Matthew Crim Project Role
Civil Drafter/Designer
Percent Available: 40%
Chris Stone Project Role
Civil Drafter/Designer
Percent Available: 40%
Michael Chou Project Role
Civil Drafter/Designer
Percent Available: 40%
Yocelin Cruz, ENV SP Project Role
Civil Drafter/Designer
Percent Available: 40%
Camryn Lopez, EIT Project Role
Civil Drafter/Designer
Percent Available: 40%
Bernardo Reyes Project Role
Civil Drafter/Designer
Percent Available: 40%
Randy Shadowen Project Role
Civil Drafter/Designer
Percent Available: 40%
Kenneth Krieger Project Role
Hydrology/Hydraulic Analyst
Percent Available: 40%
Sheila McCracken Project Role
Hydrology/Hydraulic Analyst
Percent Available: 40%
Bryan Nguyen, RLA Project Role
Planting/Irrigation Architect
Percent Available: 40%
Carlos Espinoza, RLA Project Role
Planting/Irrigation Architect
Percent Available: 40%
Christopher Kelley, PE, QSD/P Project Role
Water Quality Engineer
Percent Available: 40%
Robert Burch Project Role
Traffic Designer/Drafter
Percent Available: 40%
City Council 20 – 489 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
14 Kevin Custado, EIT Project Role
Traffic Designer/Drafter
Percent Available: 40%
Maryanne Truong, ENV SP Project Role
Traffic Designer/Drafter
Percent Available: 40%
Reginald Greene Project Role
Traffic Designer/Drafter
Percent Available: 40%
Farhad Iranitalab, PE, TE Project Role
Traffic Studies
Percent Available: 40%
Hernando Cotangco, TE Project Role
Traffic Studies
Percent Available: 40%
Nicolle Spann, PE, TE Project Role
Traffic Studies
Percent Available: 40%
Emilio Murga, EIT Project Role
Traffic Studies
Percent Available: 40%
Joanne Itagaki Project Role
Traffic Studies
Percent Available: 40%
Christine Kudija, JD, AICP Project Role
CEQA Exemption Specialist
Percent Available: 40%
Andrea Urbas, AICP, CED, CEP Project Role
CEQA Exemption Specialist
Percent Available: 40%
Tamara Boeltl Project Role
Utility Coordinator
Percent Available: 40%
Joseph Bellomo, PE, QSD/P Project Role
NPDES
Percent Available: 40%
Kelsey Reed, CESSWI, QSD Project Role
NPDES
Percent Available: 40%
Mayra Martinez Project Role
NPDES
Percent Available: 40%
Parsina Hanna Project Role
NPDES
Percent Available: 40%
Tejal Gandhi, PE, QSD/P Project Role

SWPPP/WQMD
Percent Available: 40%
City Council 20 – 490 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
15 Understanding of Need
The City of Santa Ana’s Public Works Agency is seeking experienced professional consultants to retain on as-needed or on-call basis for various general engineering design and related supporting services involving public facilities and infrastructure needs. Additionally, the City’s RFP contains two ‘tasks’ to be addressed by selecting either Option A, Option B or both A and B by providing representational scopes of work, schedule and fee. Below is our outline that demonstrates the understanding of the work to be provided.

Scope of Work
Per the RFP, the following is a representation of how Willdan defines the scope for Water Resources projects (Option A) and General Engineering design other than Water Resources (Option B). For Tasks that are largely similar, such as Project Management, the scope has been combined for Option A and B as noted in following Task headers.

Task 1 – Project Management – Option A and Option B
Willdan understands effective project management is a necessity to maintain project control. Because of this, Willdan approaches each project with a Project Management Plan (PMP). The PMP identifies the project team, stakeholders, scope, potential project challenges, and establishes a QA/QC plan, project tasks, deliverables, and milestones. The PMP establishes regular meetings with City staff, utility companies and other participating agencies, as required, to discuss work progress, schedule, and related issues to exchange information, discuss and resolve issues, and to maintain progress of the project. The PMP is the overarching resource that ensures effective communication and complete project control. In addition, Willdan will dedicate a Project Manager to manage the performance of the project including, but not limited to, facilitating coordination between the design team, the City of Santa Ana, utility companies, and other stakeholders directly affected by the proposed project. The Project Manager will supervise, coordinate, monitor and review the project design for conformance with City standards, policies, and procedures and will be responsible for:
▪ Maintaining continuous communication with City Project Manager, including meetings to review the preliminary design and project status at 30-, 60-, and 100-percent completion.
▪ Providing monthly project status report, or as specified in the PMP. ▪ Overseeing project delivery targeting proposed schedule and minimizing project budget.

Willdan will facilitate a pre-design meeting with City representatives to review the project in detail. Willdan will determine requirements and procedures for design, ongoing review, and coordination. In consultation with City representatives, Willdan will determine relevant issues specific to the project, design standards, and funding limits. Progress meetings will be held monthly or more frequently if needed, with City staff, permitting agencies and utility companies as needed.

Task 2 – Agency and Utility Coordination – Option A and Option B Subtask 2.01 – Conditions Review. Option A: Willdan will review available well data to be provided by the City of South Gate, including well completion and testing reports, well geophysical logs, well inspection videos, hydraulic efficiency tests, water quality tests, and other pertinent information. Willdan will use the information provided by the City to prepare an assessment summary letter including discussion of the risks and benefits associated with alternative rehabilitation procedures. The summary letter will also identify if any additional testing is required prior to, or during well rehabilitation to fill data gaps or provide essential information.

Subtask 2.02 – Agency and Utility Coordination. Option A AND Option B:

Willdan will request utility atlases from utility companies known to operate and/or maintain facilities within the project areas for reference in the improvement plans.

Willdan will conduct a utility investigation to identify utilities that will be impacted and will research prior rights to clearly identify parties responsible for relocation of the affected utilities. Willdan will coordinate the utility improvements with the identified utility companies, including the impacts to high-hazard/high-pressure facilities.

Per the City's Request for Proposal, coordination with utility companies will include:
▪ Prepare initial request for utility information such as atlas sheets, mapping, or as-built plans and develop utility base map based upon information received from utility companies.
▪ Submit 30-, 60-, and 100-percent plans to those utility companies with facilities in immediate project area for review and comment. ▪ Coordinate with utility companies to implement upgrade of facilities (upon request), as needed, within project limit and Maintain contact log.
▪ Determine any utility upgrades or installations that will be required to service existing and proposed improvements and coordinate installation of required upgrades with each affected utility company ▪ Lead efforts to identify ownership of unknown utility lines  Task 1 Deliverables
▪ Meeting schedules, attendance, rosters, matrix,
meeting agendas and minutes
▪ Detailed project schedule
▪ Monthly project reports
 Task 2.02 Deliverables
▪ Well Assessment Summary Letter
▪ Meeting agendas and minutes
▪ Utility notification letters
▪ Utility matrix
City Council 20 – 491 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
16 Task 3 – Environmental Compliance and Permits – Option A and Option B It is anticipated that the projects will qualify for Categorical Exemption Section 15301 Class 1(c) under existing highways and streets improvements that allows for roadway improvements for the purpose of public safety and has no significant effects on the environment.

Willdan will perform its due diligence as part of this task to verify exemptions criteria set by California Environmental Quality Act (CEQA) under Article 19 of Categorical Exemptions and make necessary recommendations to the City. The City’s Planning Division will make the final environmental determination. To satisfy CEQA requirements for the project, Willdan will prepare a notice of exemption for the City’s use. We will assist with posting of the notice and with filing the Notice of Exemption with the County Clerk.

If Willdan believes that further detailed environmental studies and reports are needed to comply with CEQA and or National Environmental Protection Act (NEPA), subject to confirmation by City Staff, Willdan will meet and discuss with the applicable resource/regulatory agencies to confirm the necessary work effort and identify the cost and schedule to prepare the environmental reports, applications for permits and obtain clearance through all applicable agencies as additional scope of work. As part of Clean Water Act, a NPDES permit may be required for alternate discharging during well rehabilitation.

Task 4 – Preliminary Engineering – Option A and Option B Subtask 4.01 – Site Visit and Evaluation. Visual inspection is important for quality assurance and ensures a common-sense design.

Willdan will conduct a site visit to attain a comprehensive understanding of the existing site facilities and constraints. Willdan will catalog existing conditions and facilities through photographs and field notes to be used as a reference during design.

An initial assessment will be performed to evaluate the existing condition of the water well. Based on the initial evaluations, rehabilitation options will be proposed. The entire well will have to pulled and the casing will have to be video inspected. Common causes of reduced well capacity could be sanding, rupture of casing, mineral build-up, heavy encrustation, screen damage, screen clogging or mechanical failures of the pump. Depending on the assessment, rehabilitation could include brushing and bailing casing, replacing ruptured casing, adding an elongated nozzle to bull to reduce sand flow, chemical treatment, remachine the pump and or rewind. After the initial evaluation, Willdan will work with City’s current maintenance and repair contractor to rehabilitate the well or will work with the City to bid out the project.

Subtask 4.02 – Field Survey and Right-of-Way. Willdan will perform a field survey to ensure the accuracy and constructability of the final construction plans. For this project the survey will:
▪ Establish right-of-way through record research and/or survey. ▪ Option A: Ground Survey to map the existing facilities and utility alignment. The utility survey will include manholes, covers, and depth of cover when required. ▪ Option B: Topographic/ground survey will be required to determine existing grades and facilities. To ensure acceptable cross-slopes full street sections will be surveyed and analyzed at 25-foot intervals, driveways, and at approaches. The topographic survey shall extend a minimum of 200 feet beyond limits of construction within the public right-of-way, where possible. Full street sections include obtaining field data at all control or critical points, such as CL, BCR, ECR, and at any grade breaks between lips of gutters, and/or edges of pavement, and flow lines. Where applicable to the project scope, survey of private property improvements shall be included.

Subtask 4.03 – Geotechnical Investigation and Pavement Rehabilitation Strategies. All geotechnical investigation and analysis shall be performed by a state-licensed geotechnical engineer with expertise in pavement design. Willdan will conduct geotechnical investigations to measure the existing pavement sections and collect representative samples of subgrade soils for laboratory testing as described below. The task work includes:
▪ Field exploration including coring, drilling, and sampling at three locations to the maximum drilled depth of 10 feet below ground surface within the limits of the project site. Upon receipt of notice to proceed, a site visit will be performed to mark the core/boring locations and evaluate access conditions for drilling equipment. Willdan will call USA for underground utility locating at least 48 hours before any field work is performed. However, all available subsurface utility information should be provided/ identified prior to initiating field exploration to reduce the potential for damaging existing utilities. Traffic control will be provided during drilling. ▪ Borings/cores will be measured and visually logged in the field by an experienced representative. The log will include pavement sections thicknesses and subgrade conditions. The samples will be transported to Willdan's geotechnical laboratory for testing. ▪ Laboratory testing of collected representative subgrade soils will determine their index and engineering properties. ▪ Option A: Geotechnical investigation will be used to identify the soil properties for the trenching and backfill of proposed utilities. ▪ Option B: Providing recommendations for alternative new pavement sections. ▪ Option B: Performing a percolation test within a boring drilled to a depth between 5 and 10 feet for BMP and green streets implementation (if needed).
▪ Providing a draft report and presenting our findings, conclusions, and recommendations for review by the City. After receiving the City's  Task 3 Deliverables
▪ CEQA Categorical Exemption Form
 Subtask 4.02 Deliverables
▪ One electronic copy of all field survey data
in Microstation V8i format
Subtask 4.03 Deliverables
▪ Three hard copies of draft geotechnical report and
one electronic PDF copy
▪ Three hard copies of final geotechnical report and
one electronic PDF copy
City Council 20 – 492 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
17 comments, a final report incorporating the comments will be provided to the City. The report will be supported with a map illustrating boring/core locations and a summary of laboratory test results.

Subtask 4.04 – Preliminary Design Report Willdan will compile a Preliminary Design Report (PDR) for review and approval by the City. The report will contain a summary of the initial reconnaissance notes, utility provided information, field survey findings, any photographs of conditions for discussion, and the base design concept with preliminary construction cost estimate. The report will be discussed with City representatives to make reliable, cost effective decisions about the proposed street improvements, water and sewer rehabilitation/replacement methods.

During preparation of the PDR, Willdan will review existing information, such as the pavement management report, city sewer and water documents and field review of the street to make recommendations regarding the construction needs, including the location and extend of missing or damaged sidewalk, curbs and gutter, access ramps, driveways, sewer and water repairs. In addition, the report will address the disposition of existing utilities and coordination, and anticipated requirements.

Task 5 – Plans, Specifications, and Engineer’s Estimate - Option A and Option B Subtask 5.01 – Construction Plans.

Willdan will prepare conceptual plans for City review, comment and approval. Upon approval of the concept plans, the final design phase will be initiated. Willdan will submit plans at the 30-, 60-, and 100- percent levels of completion. The City will provide review comments at all design stages. Willdan will address comments received from the submittal reviews, including comments received from other affected agencies and utilities. Willdan will submit one, original, signed set of full-sized plans, a signed, unbound, set of final specifications, and a copy of the final engineer’s opinion of construction cost to the City.

One set of Mylars will be produced after 100% plans are approved by the City (upon request). Plans will conform to City standard plans and CADD standards and be prepared utilizing Microstation V8i software.

Option A: The plans be prepared in sufficient detail to bid the rehabilitation of the identified well – method to be determined by the City after review of the assessment report – and the proposed sewer and water facilities. Utility plans will be drafted at 40-scale and plans will display all referenced standard plans including trenching details.

Option B: The plans will consist of a Title Sheet/ Typical notes, Roadway Plans, Construction Details, Signing and Striping, Landscape, and Storm Water Biofiltration (if required in complete streets). The Roadway Plans will consist of two sheets and will be drafted at 20- scale. The Roadway Improvement Plans will include the topographic survey and utility base plan information, limits of removal, and limits of repairs for pavement, curb and gutter, driveway configuration, ADA curb ramps, etc. All other improvement plan sheets will be drafted at 40-scale.

Subtask 5.02 – Specifications.

Willdan will prepare technical special provisions for bidding per City standards. The City will provide boilerplate specifications. Special provisions will be prepared utilizing Greenbook and Caltrans formats (latest editions).

Subtask 5.03 – Engineer’s Construction Cost Estimate.

Willdan will prepare a construction cost estimate to accompany the 30-, 60-, and 100-percent plan deliverables. Quantity calculations and final construction cost estimates will be prepared in accordance with City requirements to establish the project budget.

Task 6 – Construction Bidding Phase Services - Option A and Option B Willdan will prepare a construction bid package per City standards.

Willdan will advise the City of the appropriate responses to bidders' technical questions. If an addendum is determined appropriate by the City, Willdan will prepare revised plans, specifications, and/or quantity estimates. Willdan will provide support during construction bidding phase services and advertising period by:
▪ Attending pre-bid meeting
▪ Assisting in analysis of bids, as necessary
▪ Logging questions and responses to bidders' questions regarding the bid documents  Subtask 4.04 Deliverables
▪ Preliminary Design Report
 Task 5.01 Deliverables
▪ Three hard copies of full-size conceptual plan layout and one electronic PDF format
▪ Three hard copies of full-size and half-size plan submittals at 30-, 60-, and 100-percent completion milestones, one electronic PDF copy, and one electronic Microstation copy in V8i format.
 Task 5.02 Deliverables
▪ One electronic PDF copy and one electronic Word copy of technical and special provisions at 60- and 100-percent completion milestones
 Task 5.03 Deliverables
▪ One electronic PDF copy and one electronic
Excel copy of engineer’s cost estimate at concept
and 30-, 60-, and 100-percent completion
milestones
 Task 6 Deliverables
▪ Construction bid package
▪ Addenda, as necessary
▪ Log of bidder inquiries
City Council 20 – 493 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
18 ▪ Issue addendum to bid documents to answer questions raised, if required Task 7 – Preconstruction and Job Site Meetings - Option A and Option B Willdan will attend the preconstruction meeting, job walk, and jobsite meetings, as required, over the course of construction. Willdan assumes one preconstruction meeting and three job site meetings.

Task 8 - Respond to Requests for Information and Submittals - Option A and Option B Willdan will provide responses to contractor's requests for information about the plans and specifications. This task includes conferring with the City’s construction manager, as appropriate, regarding the requests to address unforeseen site conditions and/or provide field design recommendations. Regularly scheduled construction observation is specifically excluded from this scope of work. Up to 10 responses to requests for information are included in the scope.

Task 9 – Prepare Record Drawings/As-Builts - Option A and Option B Within 60 days following completion and acceptance of the project, Willdan will furnish the City with a complete set of revised original tracings showing as-built conditions on Mylar. Revisions will be solely based upon as-built information provided by the City’s construction manager and the contractor.
 Task 7 Deliverables
▪ Meeting minutes
Task 8 Deliverables
▪ Log requests for information and provide responses
▪ Field design recommendations
▪ Field meeting minutes
▪ Design details
 Task 9 Deliverables
▪ One complete set of original record drawings on Mylar, one electronic PDF copy, and one Microstation V8i
City Council 20 – 494 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
19 Relevant Project Experience
Willdan has chosen the following representative summaries for completed projects that exemplify Willdan's extensive expertise and relation to the Scope of Work detailed in the RFP.

On Call Engineering Services
Project Location: City of Paramount, CA
City of Paramount
16400 Colorado Avenue
Paramount, CA 90723
Contact: Adriana Figueroa, Director of Public Works
(562) 220-2020
[email protected]
Dates: 1980 to Present (42 Years)
Willdan has provided general engineering services to the City of Paramount for over 40 years and presently serves as city engineer and water engineer. In addition to providing extension of staff services, Willdan has provided traffic engineering, assessment engineering and district formation, public works permits/inspection, development review, CIP design and construction management/inspection, CDBG administration, grant writing, and NPDES services. These services encompass – but are not limited to – study and report research and preparation; plan, specification, and cost estimate preparation; funding source and availability consultation; citizens' request and complaint investigations/resolutions; development impact studies; plan checking; City staff, commissions, and council report preparation; staff, commissions, and council meeting attendance and participation; and City department coordination to implement desired City improvements and updates.

The following are a few projects that Willdan has worked on with the City of Paramount:
▪ West Santa Ana Branch Bike and Pedestrian Trail – assisted with obtaining a $3.5 million grant for Phase 2 of the improvements
▪ Garfield Avenue Widening – assisted with obtaining $2.6 million from Interstate 710 Early Action Program to widen the main arterial and add a third lane in each direction ▪ Salud Fitness Park – design and construction management/inspection for the $5 million project ▪ Alondra Boulevard Grade Separation at Union Pacific Railroad Crossing – design and construction inspection for the $8 million project
On Call Engineering Services
Project Location: City of La Puente, CA
City of La Puente
15900 E. Main Street
La Puente, CA 91744
Contact: John DiMario, Community Development Director
(626) 855-1517
[email protected]
Dates: 1996 to Present (26 Years)
Willdan is providing as-needed city and traffic engineering services to the City of La Puente. In addition to providing extension of staff services, Willdan provides engineering design, construction management, project management, development review, pavement engineering, funding administration, plan review, landscape architecture, surveying, and geotechnical engineering services throughout the city. These services encompass – but are not limited to – study and report research and preparation; plan, specification, and cost estimate preparation; funding application research, preparation, and submittal; citizens' request and complaint investigations/resolutions; development impact studies; City staff, commissions, and council meeting attendance and participation; and City department coordination to implement desired City improvements and updates.

The following are a few projects that Willdan has worked on with the City of La Puente:
▪ Valley Boulevard Retaining Wall Phases I, II, and III – design and construction management/inspection for a $3 million retaining wall spanning 3,000 feet in length and over 14 feet in height ▪ Amar Road Traffic Signal Modifications – traffic engineering design, utility coordination, and contract and funding administration for the City's $1 million program for nine traffic signal modifications and ADA-compliant ramp improvements along the arterial roadway
▪ Nelson Elementary, Del Valley Elementary, and Sierra Vista Middle Schools Safe Routes to School Improvements – design, project management, and grant administration services for the City's $665,000 program to repair and infill sidewalks, upgrade signing and striping, and install in-roadway flashing lights and high-visibility crosswalks
On Call Engineering Services
Project Location: City of Los Alamitos, CA
City of Los Alamitos
3191 Katella Avenue
Los Alamitos, CA 90720
Contact: Ron Noda, Development Services Director
(562) 431-3538 ext. 500
[email protected]
Dates: 1998 to Present (24 Years)
City Council 20 – 495 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
20 Willdan is providing as-needed engineering services to the City of Los Alamitos. As part of our extension of staff services for contract City Engineer and contract Traffic Engineer, Willdan provides review and supervision of engineering activities, including preparing plans, specifications, and estimates for capital and other improvement projects. We provide subdivision plan checking; contract administration; construction inspection; compliance with federal, state, and local laws and ordinances. We assist City staff with establishing departmental policies.

The following are a few projects that Willdan has worked on with the City of Los Alamitos:
▪ Storm Drain Master Plan - Developed master plan for 4 square mile drainage system, analyze deficiencies, prioritize propose improvements, developed cost estates and developed funding strategies. ▪ Los Alamitos Boulevard Median Improvement – design and construction management/inspection for the $5 million project
▪ Pavement Management Plans and updates in 2015, 2017, and 2019 On Call Engineering Services
Project Location: City of Ridgecrest, CA
City of Ridgecrest
100 W. California Avenue
Ridgecrest, CA 93555
Contact: Travis Reed, Public Works Director
(760) 499-5081
[email protected]
Dates: 2009 to Present (13 Years)
Willdan has been providing the City of Ridgecrest with as-needed multi-disciplinary engineering services since 2010 and presently provides engineering services for various public works projects. Under our on-call contract, Willdan provides design engineering, environmental compliance, bidding assistance, construction management and inspection, material testing, surveying, special funding administration, labor compliance, pavement management, land development plan check, right-of-way acquisition with legal descriptions, and assessment district engineering for improvements throughout the City of Ridgecrest.

The following are a few projects that Willdan has worked on with the City of Ridgecrest:
▪ Special funding administration for over 15 state/federal/CDBG projects, including requests for authorization, PES forms, NEPA clearances, award submittals, progress invoicing, finance letters, final reports of expenditure, and Caltrans/FHWA audit attendance
▪ Downs Street Widening – design, survey, pavement engineering, utility coordination, CEQA/NEPA environmental documentation, right-of-way acquisition, bidding assistance, design support during construction, federal funding administration, construction management, inspection, quality assurance material testing, and labor compliance ▪ Bus Maintenance Garage – conceptual vertical and horizontal design, design/build contractor selection and management, bidding assistance, construction management, inspection, and labor compliance services for a new 6,000-square-foot building and associated improvements
On Call Project/Program Management Services
Project Location: Murrieta, CA
De Luz Community Service District
41606 Date Street, Suite 205
Murrieta, CA 92562
Contact: James Emmons, General Manager
(951) 696-0060 ext. 204
[email protected]
Dates: 2018 to Present (4 Years)
Willdan provides Engineering Staff to assist the Districts General manager in coordinating, reviewing, and supervising engineering activities. This will include the design and construction of capital projects and other improvement projects, subdivision improvement plan checking, contract administration, construction inspection, compliance with Federal State and local laws and ordinances, and establishing departmental policies. Tasks will include assisting the District in coordinating, reviewing, and supervising engineering activities, subdivision improvement plan checking, compliance with Federal State and local laws and ordinances, and establishing departmental policies; upon request prepare plans specifications and estimates for construction of capital projects and other improvement projects and provide contract administration and construction observation; upon request prepare grant applications for funding from Federal State and Regional agencies for civil improvements; and upon request advise, support, and assist District departments, committees, commissions, and Board.

The following are a few projects that Willdan has worked on with the De Luz Community Service District:
▪ Sandia Creek and Via Vaquero Storm Drain Repairs – The District required the repairs due to a washout of two separate culverts and roadway segments on Via Vaquero Road just south of Sandia Creek Drive. Final design plans, specifications, and estimates will be developed, designed, and produced into a construction document packet for bidding.
▪ Buena Vista Drive Storm Drain Repair – Assisted the District in repair of damaged culverts and roadway in reaction to heavy storms that completely washed out the existing three 60-inch diameter corrugated metal pipes and entirely washed out the roadway above. Willdan provided a full hydrology analysis with supporting calculations will be City Council 20 – 496 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
21 conducted to ensure the culverts have adequate capacity and the existing perennial stream will not be adversely affected. A full PS&E was provided with a storm drain profile, street and drainage improvements. Willdan provide bid assistance services to help bid the project and answer any RFI's from the bidders ▪ District Wide Speed Zone Survey Provided traffic engineering services for an Engineering and Traffic Survey (E&T Survey) of 5 streets within the De Luz Community Services District. The E&T Survey included gathering of speed data using pneumatic tubes due to the rural mountainous nature of the streets. The survey also included a review of the reported collision history existing roadway conditions and not readily apparent conditions that might impact speeds.

On Call City Engineering Services
Project Location: City of Bell, CA
City of Bell
6330 Pine Avenue
Bell, CA 90201
Contact: Javier Ochiqui, Contract and Facilities Manager (323) 588-6211
[email protected]
Dates: 2014 to Present (7 Years)
Willdan is providing as-needed city and traffic engineering services to the City of Bell. In addition to providing extension of staff services, Willdan provides engineering design, construction management, project management, development review, pavement engineering, funding administration, plan review, landscape architecture, surveying, and geotechnical engineering services throughout the city. These services encompass – but are not limited to – study and report research and preparation; plan, specification, and cost estimate preparation; funding application research, preparation, and submittal; citizens' request and complaint investigations/resolutions; development impact studies; City staff, commissions, and council meeting attendance and participation; and City department coordination to implement desired City improvements and updates.

The following are a few projects that Willdan has worked on with the City of Bell:
▪ Citywide Traffic Signal Inventory Assessment for 31 Signalized Intersections – as part of the assessment development phased programming for upgrades, compiled necessary data and prepared two competitive HSIP Cycle 9 applications for $2.4 million in traffic signal improvements. ▪ Bus Route Study – analyzed the expansion of existing service route vs. development of new route to provide service to Slawson Occupational Center and performed public outreach. ▪ Prichard Fields Park – design/build project to develop a 1.6-acre vacant lot with park improvements funded through a $4,499,000 Prop 68 grant award as a result of an application Willdan prepared and submitted to Natural Resources Agency Department of Parks and Recreation's competitive grant program Willingness to Comply with Agreement
Willdan’s exceptions to the Professional Services Agreement are detailed on page 2 of the proposal.

References
The clients we have chosen to verify our reputation and qualifications will confirm our dedication to expert technical ability, excellent service, and project commitment. We encourage the City to contact these references. We are confident these references will illustrate that Willdan is the ideal candidate for this project.

On Call Engineering Services
City of Los Alamitos
3191 Katella Avenue
Los Alamitos, CA 90720
Contact: Ron Noda, Development Services Director
(562) 431-3538 ext. 500
[email protected]
On Call Engineering Services
City of Paramount
16400 Colorado Avenue
Paramount, CA 90723
Contact: Adriana Figueroa, Director of Public Works
(562) 220-2020
[email protected]
On Call Engineering Services
City of La Puente
15900 E. Main Street
La Puente, CA 91744
Contact: John DiMario, Community Development Director
(626) 855-1517
[email protected]
City Council 20 – 497 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
22 Scope of Services and Schedule
Below is Willdan’s matrix of involvement for the work detailed in Attachment 1 of the RFP, and the scope of services and schedule for the ‘tasks’ – Options A and B.

Areas of Work Performed by
Willdan Staff
Performed with
Qualified SubConsultant
Civil – Design Y
Transportation/Traffic Y
Structural Y Y
Geotechnical Y
Land Surveying Y Y
Architectural Y
Landscape Architectural & Irrigation Y
Environmental Y Y
Electrical Y Y
Mechanical Y Y
Instrumentation & Control System Y Y
Fire Protection Y
Financial & Economic Consulting Y
Supplemental Tasks
Hydraulic modeling of water distribution, stormwater, and sewer collection systems Y Y Evaluation & Studies related to water wells, reservoirs, treatment, disinfection, pressure control, & sewage lift sta. Y Y
Evaluations, studies, drawings, documentation and recommendations on Electrical & Industrial Control systems Y
Mapping Services Y
Legal description preparations Y
Grant writing services Y
Environmental / Planning Support Y Y
Construction Management Support Y
Pavement management Y Y
Special engineering studies/reports/compliance & investigations Y Y Regulatory compliance with Federal, State & Local agencies Y Financial/cash flow analysis – public works programs Y
Assessment & District formation services Y
Sustainable infrastructure services Y
Right-of-Way studies Y
City Council 20 – 498 5/16/2023
Proposal for On-Call Engineering,
RFP No. 23-030
23 Schedule/Timeline to Complete the Project
Fee Proposal
Per the City’s Request for Proposal, the fee proposal has been uploaded to PlanetBids and submitted under separate sealed envelope.

City Council 20 – 499 5/16/2023
Proposal for On-Call Engineering,
RFP No. 17-083
31 Certifications
Non-Collusion Affidavit
City Council 20 – 500 5/16/2023
Proposal for On-Call Engineering,
RFP No. 17-083
32 City Council 20 – 501 5/16/2023
Statement of Qualifications for On-Call Engineering,
RFP No. 17-083
33 Non-Lobbying Certification
City Council 20 – 502 5/16/2023
Proposal for On-Call Engineering,
RFP No. 17-083
34 Non-Discrimination Certificate
City Council 20 – 503 5/16/2023
Proposal for On-Call Engineering,
RFP No. 17-083
35 City Council 20 – 504 5/16/2023
62401 E. Katella Avenue, Suite 300
Anaheim, CA 92806
714.940.6300 | 800.424.9144 | Fax: 714.940.4920
www.willdan.com
City Council 20 – 505 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 20 – 506 5/16/2023
March 25, 2023
City of Santa Ana
Attn.: Sean Thomas
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
Subject: Fee Proposal to Provide On-Call Engineering Services, RFP No. 23-030 Dear Mr. Thomas:

Willdan Engineering (Willdan) is pleased to submit this fee proposal to provide On-Call Engineering Services as identified in our technical proposal.

Should you have any questions regarding the following fee proposal, please contact Mr. Tyrone Peter by mail at Willdan Engineering, 2401 East Katella Avenue, Suite 300, Anaheim, CA 92806; by phone at (714) 940-6300; by cell phone at (714) 393-1963; or by email at [email protected].

Respectfully submitted,
Willdan Engineering
Vanessa Munoz, PE, TE
President
910005/WW.00.40/P23-077_24159
City Council 20 – 507 5/16/2023
3%
City Council 20 – 508 5/16/2023
3%
City Council 20 – 509 5/16/2023
3%
City Council 20 – 510 5/16/2023
City Council 20 – 511 5/16/2023
City Council 20 – 512 5/16/2023
EXHIBIT 10

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
X ENGINEERING & CONSULTING, INC. FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between X Engineering & Consulting, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A.

B.

C.

On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it desired to retain a Consultant having special skill and knowledge in the field of:

Professional Engineering Services on an on-call basis for the City’s Public Works Agency.

Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-030.

In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of fifteen (15) separate consultants selected to provide services on an on-call basis under RFP 23-030. The total compensation for services provided by all consultants selected under RFP 23-030 shall not exceed the shared aggregate amount of $3,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.