Santa Ana City Council
May 16, 2023

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
RJM DESIGN GROUP, INC. FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between RJM Design Group, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it desired to retain a Consultant having special skill and knowledge in the field of: landscape architectural services on an on-call basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 22-097.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 22-097. The total compensation for services provided by all consultants selected under RFP 22-097 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 7
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b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not increase by more than 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

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6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

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(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

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• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by City Council 21 – 274 5/16/2023

reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 21 – 275 5/16/2023

or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.

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b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
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With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Larry Ryan
Principal
RJM Design Group
31591 Camino Capistrano
San Juan Capistrano, CA 92675
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SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND RJM DESIGN GROUP, INC. FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agency

LARRY RYAN
Principal
City Council 21 – 279 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 21 – 280 5/16/2023
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097

INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on-call landscape architectural services.

The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west, Santiago Creek to the north, I-55 freeway to the east and South Coast Metro area to the south. The city is approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of California, as Santa Ana’s current population is estimated to surpass 334,000. This populace, living within the city’s 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the densest city in Orange County and second densest in the State.

Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.

In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance, transitioned to the Public Works Agency.

The City of Santa Ana’s Public Works Agency (PWA) is now responsible for the planning, design, development and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1) nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo and multiple joint-use sites. The City’s mission through our park system is to make lives and communities better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for selfdirected and organized recreation, positive alternatives for youth, and activities that encourage social connections, human development, and lifelong learning.

In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.

In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.

The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on-call, to augment staff with delivery of projects potentially on all levels, ranging from site specific master planning, concept planning, feasibility studies, design, contract document development bid advertisement and construction support.

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City of Santa Ana RFP 22-097
Page A1-1

SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an “on-call or asneeded” basis for various project assigned by the City during the term of the agreement. The Consultant shall have demonstrated expertise and experience in the areas of parks and recreation or other municipal projects, in areas that include but are not limited to planning new parks, site specific master planning of existing parks, sports fields & sports courts renovations, skate parks, dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban forestry, landscape renovations, irrigation renovations, interpretive signage:
• Design Expertise: In addition to having a solid understanding of parks and recreation projects, Consultant shall have experience and expertise in sustainable environmental design, low impact development, water wise landscaping and irrigation, current trends, maintenance needs.
• Site Specific Master Planning & Concept Development: Consultant shall have ability to participate in site specific master planning exercises and concept development. Consultant shall prepare and deliver colored renderings, 3-D modeling or other visuals as required to communicate the project. Consultant shall provide final rendered concept plan upon final approval of the layout. • Community Outreach: If requested, Consultant shall, facilitate community engagement meetings to collect public input, create community engagement tools. • Meetings and Presentations: If requested, Consultant shall attend and/or facilitate meetings with City Staff, Neighborhood Associations, permitting agencies, Boards, Commissions, and/or City Council as required. Consultant shall prepare presentation materials for us in these meetings.
• Feasibility Studies: Consultant shall have ability to conduct feasibility studies, analyses and/or preliminary documents for new renovation or alteration projects, to help City determine viability..
• Utility Search and Coordination: Consultant access utility companies and city records and coordinate into design. Consultant shall coordinate with said agencies throughout the design process.
• Site Surveying: Consultant shall provide all field survey and topographic work necessary to complete the design effort.
• Maps and Mapping Services: Consultant shall ability to provide, if requested. • Contract Documents: Consultant shall have ability to prepare complete plans and specifications for project bid advertisement. City will provide electronic title block files and boiler plate specifications; consultant shall adapt and develop document to include City Council 21 – 282 5/16/2023
City of Santa Ana RFP 22-097
Page A1-2
bid items and definitions, include modifications to General and Special Provisions, and incorporate technical architectural specifications. Plans shall incorporate design criteria and requirements conforming to the City of Santa Ana (CSA) and other governmental agencies including, but not limited to the California Building Code, ADA, CSA Standard Plans. All plans, the title sheet of the specifications, calculations and reports must be signed and stamped by the consultant’s licensed professional landscape architect, architect or engineer.
• Cost Estimating: consultant shall provide cost estimating services to provide “Opinion of Probable Cost”. Consultant shall contact contractors, manufacturers, or draw info from recently bid projects when preparing their estimates. • Permits: Consultant shall assist City in obtaining approvals and/or permits from applicable agencies as needed, including project submittal, responding to plan check comments, and meeting with Building Officials if required. • Environmental: If requested, Consultant shall provide environmental review for projects, State CEQA and/or Federal NEPA, as required.
• Storm Water Best Management Practices: have knowledge and incorporate into design practice principles of storm water best management practices (BMP). • WQMP: Consultant shall be able to determine when WQMP is required for a project, have ability to prepare the document, and incorporate the findings in the overall design. • Quality Control: Consultant shall tightly control the quality of the work perform by in-house staff and/or sub-consultants. Incomplete or poor quality work will not be accepted. No additional compensation will be approved for changes required to deliver a tightly coordinated set of contract documents.
• Bid Advertisement Support: Consultant shall assist during the bid advertisement period by responding to bidder questions, attending pre-bid job walks, assisting with addenda preparation, attending pre-construction meeting. • Construction Support: Consultant shall assist during construction period by attending pre-construction meeting, responding to Requests for Information (RFIs), attending regular site meetings as requested and final inspections, submittal review, change order review, troubleshooting and finding solutions to unforeseen site conditions. • As Built Plans: Upon completion of project, as-built plans may be submitted to the consultant to incorporate all changes made during the construction period.

TASK ORDER PROCESS:

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City of Santa Ana RFP 22-097
Page A1-3
The intent of this RFP is to have several consultants under contract to be available to provide services, on-call, if the City shall need them. In executing a Professional Services Agreement with the selected firm(s), the City does not guarantee any Task Orders will be initiated during the life of the contract.

All work performed under this contract will require a Request to Release Notice to Proceed (RRNTP) by the City. On a project-by-project basis, a proposal will be requested from all OnCall Consultants by the City’s Project Manager or Contractor Administrator. Proposals shall define the scope of services, include a work plan, schedule, and proposed fee, which shall be based on the specified rates of compensation in the contract. The Project Manager/Contract Administration will review all proposals and select one firm for the work based on fee, availability, area of experience, and fair distribution of assigned work to all Consultants.

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EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 21 – 285 5/16/2023
RFP No. 22-097: On-Call
Landscape Architectural Services
City of Santa Ana
March 15, 2023 City Council 21 – 286 5/16/2023
Cover Letter | 1
Contract Agreement Statement | 2
Firm Profile | 3
Firm & Team Experience | 4
Relevant Project Experience | 11
References | 22
Scope of Services | 23
Certifications | 30
Appendix | 33
Table of Contents
Downtown Santa Ana Historic District
Source: City of Santa Ana Facebook
City Council 21 – 287 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 1 March 15, 2023
Suzi Furjanic
City of Santa Ana
Public Work Agency; M-22
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
Re: RFP No. 22-097: On-Call Landscape Architectural Services Dear Suzi Furjanic:

RJM Design Group, Inc. is pleased to submit our SOQ for On-Call Landscape Architectural Services for the City of Santa Ana. We are very excited about the opportunity to continue our relationship with the City of Santa Ana and provide our services to the City and its residents.

RJM Design Group is a multi-disciplinary landscape architectural design and planning firm with extensive experience in providing On-Call / As-Needed Professional Consulting Services to numerous municipal clients. Specific to the City of Santa Ana and this RFP, we are interested in providing Landscape Architectural design services including site specific master planning, conceptual design/planning, feasibility studies, construction document development, bidding services, and construction support/administration. We will be responsible for coordinating and managing each of the design disciplines for any given project, monitoring the work schedule, quality assurance and quality control, and adhering to the project schedule and budget.

RJM Design Group is proud to celebrate our 36th year in business. The key to our stability and success is our many clients with whom we have developed long-term relationships. We are committed to working closely with City staff to ensure the project development processes run smoothly and efficiently. Our goal is to work with the City of Santa Ana to enhance the quality of the City’s parks and open space elements for all residents to enjoy.

Thank you for providing us with the exciting opportunity to present our team and methodology for your consideration. If you have any questions or comments after reviewing this proposal, please feel free to contact me directly by phone at (949) 493-2600 or email at [email protected].

Sincerely,
RJM Design Group
Larry P. Ryan, ASLA
Principal
31591 Camino Capistrano
San Juan Capistrano, CA 92675
www.RJMdesigngroup.com
(949) 493-2600 phone
(949) 493-2690 fax
Cover Letter
City Council 21 – 288 5/16/2023
2 | City of Santa Ana • On-Call Landscape Architectural Services Contract Agreement Statement
RJM DESIGN GROUP, INC. has established a reputation of integrity and professionalism within our industry. Our due diligence in performing client services begins with our proposal preparation, contract review and negotiation, and carries through to project completion.

We have reviewed the Professional Services Agreement for the On-Call Landscape Architectural Services project with the City of Santa Ana. As part of this review, we identify items which may not conform to the terms of our insurance coverage and/or to California Civil Code section 2782.8 which regulates contracts between public agencies and design professionals. Upon selection for this project, we would like to discuss the following requested changes pertaining to the Professional Services Agreement. All suggested additions and/or deletions to the contract language are in blue.

Performance of Employees, (line 5):
… necessary to perform the services. Consultant represents warrants that all employees …

of Insurance Required, (A), (line 3):
…form CG 00 01, or the exact equivalent, with limits of not less than …

of Insurance Required, (B), (line 3):
… “Any Auto” (Symbol 1) or “Hired Autos” and “Non-Owned Autos” (Symbols 8 and 9) if no owned autos, or the exact equivalent, covering bodily injury….

Insurance Endorsements, (A), (line 6):
…10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to …

…of acceptable to City’s choosing), indemnify and hold the City…

… and reasonable attorney’s fees and other related costs….

City Council 21 – 289 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 3 RJM Design Group, Inc.

California Corporation, SBE (Incorporated in 1987)
36 Years
(949) 493-2600
Larry P. Ryan — President, [email protected]
Zachary Mueting — Secretary, [email protected]
Larry P. Ryan / [email protected]
31591 Camino Capistrano, San Juan Capistrano, CA 92675
17 Personnel
(10) Licensed Landscape Architects, Project Managers
(4) Technical Support
(3) Administrative Support
(3) LEED Accredited Professionals
(2) Certified Arborists
(2) FAA Part 107 Licensed Pilots
Firm Legal Name
Type of Business
Number of Years in Business
Contact Information
List of Owners
Principal Contact
Office Location
Firm Size
Personnel
Established in 1987, RJM Design Group has evolved into a multi-disciplinary landscape architectural, planning, and design firm committed to serving the needs of cities, public agencies, and organizations throughout California. RJM is comprised of talented individuals with varied backgrounds and interests. Among these dynamic professionals are licensed landscape architects, designers, and planners, most of whom are LEED Accredited Professionals. Each person brings a unique, yet complementary experience and passion to the firm, who will be dedicated to the duration of the project as needed.

Firm Profile
RJM Office | San Juan Capistrano, CA
City Council 21 – 290 5/16/2023
4 | City of Santa Ana • On-Call Landscape Architectural Services RJM Design Group offers landscape architectural and design services, specializing in parks and recreation and other public facilities. At RJM, we are nearing our 36th year of professional experience in working with counties, cities, and other public sectors. RJM’s mission is to assist communities in the planning and design of environments that enhance the quality of life for all. Our goal is to implement the vision of the clients and the communities we serve by designing creative, functional, and fun Community Inspired Spaces.

The key to our stability and success are our many clients with whom we have developed long-term relationships. Throughout the years, we have had the good fortune to be selected as a pre-qualified “On Call” consultant to numerous counties, cities and agencies. These include the cities of Mission Viejo (27 years), Long Beach (26 years), Chino (26 years), Chino Hills (21 years), Aliso Viejo (18 years), Lake Forest (14 years), Los Angeles Public Works (13 years), Huntington Beach (13 years), San Dimas (13 years), County of Los Angeles (13 years), San Juan Capistrano (12 years), Ontario (10 years), Newport Beach (7 years), and Whittier (9 years).

Through this experience we strive to:
• Work closely with our client to develop a clear understanding of project goals. • Provide adequate staffing to provide service to clients on a short notice. • Develop a comprehensive scope and fee summary with the necessary specialty consultants. • Develop a project schedule that identifies all important project milestones (plan submittals, review periods, public presentations, other agency interactions/review, approvals, etc.). • Exceed your expectations in providing comprehensive and well-coordinated design services.

RJM Staff | RJM Office
Firm & Team Experience
City Council 21 – 291 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 5 RJM Design Group, Inc.

Will Provide:

Professional Landscape Architectural Services,
Project Management, Conceptual Design/Planning,
Feasibility Studies, Construction Document
Development, Bidding Services, Construction
Support/Administration, Inspection Services, and
Plan Check Services
Principal In Charge:

Larry P. Ryan
Backup Principal In Charge:

Zachary Mueting
Project Landscape Architects / Project Managers:

Eric Chastain
Erik Curran
City of Santa Ana
Electrical
Engineering
FBA Engineers
Bill Zavrsnick
Architect
SVA Architects
Bob Simons
Irrigation Design
Glasir Design
Chris Curry
Civil Engineering
civTEC
Tom Carcelli
Pacific Electric Park | Santa Ana, CA
(RJM Project)
Aquatics
Jones & Madhavan
Nachi Madhavan
Skatepark Design
Newline Skateparks
Kantel Russell
City Council 21 – 292 5/16/2023
6 | City of Santa Ana • On-Call Landscape Architectural Services Larry P. Ryan, LLA, ASLA
Principal-in-Charge
RJM Design Group, Inc.

Larry Ryan’s passion for creating
meaningful public spaces for people
to enjoy led him to co-found RJM
Design Group over 30 years ago.

The long-term relationships that he
develops and maintains with clients,
spans decades. He has worked with
numerous communities throughout
California and Nevada, where his project involvement
encompasses all phases of development, including the
provision of As-Needed Design Services for our municipal clients.

Education
• Bachelor of Science, Landscape Architecture,
California Polytechnic State University, Pomona, CA
Licenses
• Landscape Architect / CA 2502 / AZ 25241 / NV 366
Parks
• Alicia Park, Mission Viejo, CA
• Aurora Park, Mission Viejo, CA
• Bonita Creek Park Renovation, Newport Beach, CA
• Cedar Grove Park, Tustin, CA
• Cesar E. Chavez Park, Long Beach, CA
• Chino Hills Community Park, Chino Hills, CA
• Citrus Ranch Park, Tustin, CA
• College Park, Oxnard, CA
• Florence Joyner Olympiad Park, Mission Viejo, CA
• Grand Avenue Soccer Field Restoration, Chino Hills, CA • Grant Howald Park, Newport Beach, CA
• Heritage Park, Tustin, CA
• Los Serranos Park, Chino Hills, CA
• Mariners Park Renovation, Newport Beach, CA
• Ontario Town Square, Ontario, CA
• Portola Park, Lake Forest, CA
• Pinehurst Park, Chino Hills, CA
• Veterans Memorial Park, Carlsbad, CA
On-Call Design Services
• On-Call Design Services, City, County, & Port of San Diego, CA • On-Call Design Services, City of Aliso Viejo, CA
• On-Call Design Services, City of Chino Hills, CA
• On-Call Design Services, City of Fresno, CA
• On-Call Design Services, City of Huntington Beach, CA • On-Call Design Services, City of Laguna Niguel, CA
• On-Call Design Services, City of Lake Elsinore, CA
• On-Call Design Services, City of Lake Forest, CA
• On-Call Design Services, City of Long Beach, CA
• On-Call Design Services, City of Los Angeles, CA
• On-Call Design Services, City of Mission Viejo, CA
• On-Call Design Services, City of Newport Beach, CA
• On-Call Design Services, City of Ontario, CA
• On-Call Design Services, City of Sacramento, CA
• On-Call Design Services, City of San Juan Capistrano, CA • On-Call Design Services, City of Santa Ana, CA
Firm & Team Experience (continued)
Zachary Mueting, LLA, LEED
AP (BD+C)
Principal-in-Charge
RJM Design Group, Inc.

Zachary has been with RJM Design
Group since 2005. Zachary is a
licensed landscape architect, a strong
background in recreation planning
and design. His experience is unique
having developed proficiency in all
areas of RJM’s business capacity including construction documentation, construction observation, facility
design, as well as community outreach and facilitation.

This experience, along with his education, professional accreditation, and publication of community consensus
building techniques enables him to fulfill his role in
leading many different types of project development.

Licenses
• Landscape Architect / CA 5731
• Legacy LEED AP Building Design + Construction
• FAA 107 Licensed Remote Drone Pilot
Education
• Masters Degree, Landscape Architecture, California
Polytechnic State University, Pomona
• Bachelor of Science, Information Technology, Colorado Technical University
• Bachelor of Science, Information Systems Management,
Colorado Technical University
On-Call Services
• On-Call Design Services, City, County, & Port of San
Diego, CA
• On-Call Design Services, City of Aliso Viejo, CA
• On-Call Design Services, City of Chino Hills, CA
• On-Call Design Services, City of Fresno, CA
• On-Call Design Services, City of Huntington Beach, CA • On-Call Design Services, City of Laguna Niguel, CA
• On-Call Design Services, City of Lake Elsinore, CA
• On-Call Design Services, City of Lake Forest, CA
• On-Call Design Services, City of Long Beach, CA
• On-Call Design Services, City of Los Angeles, CA
• On-Call Design Services, City of Mission Viejo, CA
• On-Call Design Services, City of Newport Beach, CA
• On-Call Design Services, City of Ontario, CA
• On-Call Design Services, City of Sacramento, CA
• On-Call Design Services, City of San Juan Capistrano, CA
• On-Call Design Services, City of Santa Ana, CA
• On-Call Design Services, City of South El Monte, CA
• On-Call Design Services, City of West Sacramento, CA
• On-Call Design Services, County of Los Angeles,
LA County Development Authority (LACDA), Los
Angeles, CA
• On-Call Design Services, County of Orange, Orange
County Public Works, Orange County, CA
• On-Call Design Services, County of San Bernardino,
City Council 21 – Special Districts Department, CA 293 5/16/2023 City of Santa Ana • On-Call Landscape Architectural Services | 7 Erik Curran, LLA
Project Manager
RJM Design Group, Inc.

Erik Curran has been a part of RJM
Design Group since 2010 and is a
licensed Landscape Architect. Erik
has a background in landscape
design, construction document
production, design detailing, and
graphic preparation. Erik is very detail
oriented and is has a strong focus on close coordination of the entire project team throughout the design and
construction process. He has recently been working on
multiple park projects in a construction administration capacity.

Education
• Bachelor of Landscape Architecture, College of Fine and Applied Arts, University of Illinois Urbana-Champaign Registrations
• Landscape Architect / CA 6584
Skills
• Design Research, Site Planning, Schematic Design, Design Development, Streetscapes, Construction Documentation, Computer Rendering, Cost
Estimating
• AutoCAD, Adobe Photoshop, Adobe InDesign, Adobe Illustrator, Google SketchUp, GIS Parks
• Civic Center Community Conservation Park, Ontario,
CA
• Los Amigos Park, Rancho Cucamonga, CA
• Portola Park, Lake Forest, CA
Sports
• Esencia Sports Park, Rancho Mission Viejo, CA
• Indian Wells Tennis Garden Willow Heights, Diamond
Bar, CA
• Lake Forest Sports Park, Lake Forest, CA
• RC Sports Center, Rancho Cucamonga, CA
Aquatics Facilities
• Joe Wilson Pool, Tracy, CA
Trails
• Bommer Canyon, Irvine, CA
• SCE Corridor Phase 1 Trail Improvements, Buena Park,
CA
Open Space
• Anaheim Convention Center Grand Plaza, Anaheim, CA
• El Toro Memorial Garden Improvements, Lake Forest,
CA
• Ontario Museum, Ontario, CA
• Ontario Town Square, Ontario, CA
Community Centers
• JARPD Vernola Family Park Expansion, Jurupa Valley, CA Eric Chastain, LLA, LEED AP
(BD+C)
Principal Project Manager
RJM Design Group, Inc.

Eric Chastain is experienced in all
phases of the design process from
program development and site
analysis, to conceptual design,
construction documentation and
construction observation. Eric’s
experience in planning and landscape architecture
includes; urban design and rehabilitation, streetscape
master planning and final development, park design,
aquatic facilities, multi-density residential housing
and commercial development. As a Principal Project
Manager and lead designer, he will apply his extensive
experience and background on a variety of projects
types. His management of projects large and small have
focused on design-oriented solutions that accommodate
challenges and opportunities, while meeting the needs
of clients and community members.

Education
• Bachelor of Science, Landscape Architecture, California Polytechnic State University, Pomona, CA
• Minor in Irrigation Design, California Polytechnic State University, Pomona, CA
Licenses
• Landscape Architect / CA 3411
• LEED Accredited Professional
Parks
• Alicia Park, Mission Viejo, CA
• Amelia Mayberry Skate Park, Whittier, CA
• Aurora Park, Mission Viejo, CA
• Ayala Park Master Plan, Chino, CA
• Central Park, Santa Clarita, CA
• Cesar E. Chavez Park , Long Beach, CA
• Chino Hills Community Park/Community Center, Chino Hills, CA • Col. Bill Barber Marine Corps Memorial Park, Irvine, CA • College Park, Oxnard, CA
• College Park, Oxnard, CA
• Cordova Park, Mission Viejo, CA
• East Chino Park Site, Chino, CA
• Elijah “Lige” Morris Memorial Park, Tehachapi, CA
• Encinitas Community Park, Encinitas, CA
• Eucalyptus Business Park, Chino, CA
• Flamenco/Pinecrest Parks, Mission Viejo, CA
• Florence Joyner Olympiad Park, Mission Viejo, CA
• Foxfield Park, Westlake Village, CA
• Hart Memorial Park, Bakersfield, CA
• Heritage Way Park, Tustin, CA
• Mariners Park Improvements, Newport Beach, CA
• Mission Viejo Core Area Vision Plan, Mission Viejo, CA • San Gabriel Riverview Park, Bellflower, CA
• Sea Terrace Park, Dana Point, CA
• The Park at Riverwalk, Riverside, CA
• Veterans Memorial Park, Carlsbad, CA
• Von Ruiten Pocket Park, Bellflower, CA
• Yorba Linda Adventure Playground, Yorba Linda, CA
City Council 21 – 294 5/16/2023
8 | City of Santa Ana • On-Call Landscape Architectural Services Chris Curry
Principal
Irrigation Designer
Glasir Design
Chris Curry has over 15 years experience in irrigation
design, landscape architecture, and landscape
construction. His focus is on the efficient use of water in the landscape. He has been rewarded for his efforts
by being chosen by the United States Environmental
Protection Agency as the WaterSense Irrigation Partner
of the year for 2011. He is only the second irrigation
design consultant chosen for this award that shows his
commitment to the environment through sound water
conservation practices. Chris is a leader in the irrigation industry. His expertise is called upon by manufacturers, cities, and
water districts.

Education
• Bachelor of Science, Landscape Irrigation Science,
California State Polytechnic University, Pomona, CA
Parks
• Grant Howald Park, Newport Beach, CA
• Portola Park & Dog Park, Lake Forest, CA
• Central Park Master Plan Update, Rancho Cucamonga, CA • Worthy Park Renovation, Huntington Beach, CA
• Los Amigos Park, Rancho Cucamonga, CA
• Admiral Kidd / Seaside Park Field Reno, Long Beach, CA • Redhawk Dog Park Improvements, Temecula, CA
Sports / Aquatics Facilities
• Drake Chavez Soccer Field, Long Beach, CA
• Bonita Creek Field Renovation, Newport Beach, CA
• Lake Forest Sports Park, Lake Forest, CA
• North Beach Improvements, Lake Mission Viejo Assoc, CA • Central Park Tennis Complex, Santa Clarita, CA
• Fillmore Aquatics & Tennis Complex, Fillmore, CA
• Santa Clarita Sports & Aquatic Center, Santa Clarita, CA On-Call Plan Check Services
• On-Call Plan Check Services, Aliso Viejo, CA
• On-Call Plan Check Services, Chino, CA
• On-Call Plan Check Services, Laguna Niguel, CA
• On-Call Plan Check Services, Mission Viejo, CA
• On-Call Plan Check Services, San Dimas, CA
• On-Call Plan Check Services, Whittier, CA
Designation
• US Environmental Protection Agency (EPA) WaterSense
Irrigation Partner — Selected the 2011 EPA WaterSense
Irrigation Partner of the year
Certifications
• Irrigation Association (IA) Certified Irrigation Designer (CID) in Commercial Irrigation Design, Golf Irrigation
Design, and Landscape Irrigation Auditing
Memberships
• Professional Member of the American Society of
Irrigation Consultants — 2011 Southern California

GLASIR DESIGN
Firm & Team Experience (continued)
Tom Carcelli
Civil Engineer
civTEC
Tom Carcelli has over 25 years of experience in the civil engineering field with particular emphasis on parks and recreation, commercial/industrial, education and public works projects. His extensive design and management
experience in all phases of civil engineering for land
development projects throughout Southern California
includes grading, water quality, hydrology, hydraulics, storm drain, water/sewer, survey/mapping and street
design. Tom has been in charge as a project manager on
over 100 projects from master planning to construction
with RJM Design Group over the past 20 years.

Education
• BS, Civil Engineering, University of California, Irvine, 1988 • Masters in Architecture, California State Polytechnic University, Pomona, 1994
Licenses
• Registered Civil Engineer/CA #81640
• Qualified SWPPP Developer (QSD) — C-81640
Relevant Project Experience
• Anthony Munoz Community Center, Ontario, CA
• Bommer Canyon Community Park, Irvine, CA
• Cherry Park, Lake Forest, CA
• Cordova Park, Mission Viejo, CA
• Dali Dog Park, Rowland Heights, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Ford Park Aquatics Facility, Bell Gardens, CA
• Gardena Community Aquatics & Senior Center,
Gardena, CA
• Grant Howald Park, Newport Beach, CA
• JAPRD Community Recreation Center, Riverside, CA
• Joe Balderrama Park, Oceanside, CA
• Lake Mission Viejo Improvements, Mission Viejo, CA
• Los Serranos Park, Chino Hills, CA
• Marguerite Aquatics Complex, Mission Viejo, CA
• Murdy Park, Huntington Beach, CA
• Orange Coast College Baseball Field Renovation, Costa Mesa, CA
• Peace Park Playground, Long Beach, CA
• Portola Park, Lake Forest, CA
• Rancho Cucamonga Central Park Master Plan Update,
Rancho Cucamonga, CA
• Santa Ana Civic Center Plaza Improvements, Santa
Ana, CA
• Santa Monica Civic Multi-Purpose Sports Field, Santa
Monica, CA
• Yorba Linda Adventure Play, Yorba Linda, CA
City Council 21 – 295 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 9 William Zavrsnick,

LEED APLLA, ASLA
Electrical Engineer
FBA Engineering
William Zavrsnick has 30 years of experience and has been active in the electrical engineering field since joining FBA in 1985. His experience includes the electrical design of Public Works, Parks and Recreation Facilities. He is particularly experienced in the design and development of electrical power distribution, general, specialized and event power systems, outdoor, security and sports field lighting systems, lighting photometric studies, phased construction projects and familiar with public bid type projects and construction.

Education
• BS Civil Engineering/Mount Hood College, Oregon
Certifications
• LEED Accredited Professional — LEED AP
• Illuminating Engineering Society — IES
• Institute of Electrical and Electronic Engineers –
IEEE American Institute of Architects — AIA
• Electrical Engineering — Los Angeles County
Relevant Project Experience
• Bommer Canyon Community Park, Irvine, CA
• Bonita Creek Field Renovation, Newport Beach, CA
• City Park Improvements, Lake Elsinore, CA
• Civic Lot Multi-Purpose Sports Field,
Santa Monica, CA
• El Dorado Park & Nature Center, Long Beach, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Grant Howald Park, Newport Beach, CA
• Hero’s Park, Lake Forest, CA
• Joe Balderrama Park, Oceanside, CA
• Kraemer Memorial Park, Placentia, CA
• Laguna Hills City Parks, Laguna Hills, CA
• Lake Forest Neighborhood Parks, Lake Forest, CA
• La Placita Parkette, Placentia, CA
• Los Amigos Park, Santa Monica, CA
• Los Serranos Park, Chino Hills, CA
• Marchant Park, San Dimas, CA
• McFadden Park, Placentia, CA
• Murdy Park, Huntington Beach, CA
• Portola Park, Lake Forest, CA
• Portola Springs Park, Irvine, CA
Bob Simons,
SVA Architects
Partner in Charge/Architect of Record
Mr. Simons is the President of SVA and will serve
as the Partner-in-Charge for this project. He
brings over 35 years of professional experience, and has a dedicated portfolio of civil and public projects, including City Halls, Recreation Centers, Conference Centers, Fire Stations, Senior Centers, Libraries, and Community-Focused Facilities.

He will oversee the programming, planning, design, and
construction administration.

Education
• Bachelor of Architecture, California Polytechnic State University, San Luis Obispo, San Luis Obispo, CA
Licenses
• California Architect License: C-18301
Relevant Project Experience
• County of Los Angeles Quartz Hill Library, Quartz Hill, CA The project is a 12,000 SF library on a 1.2-acre site. This new facility will replace the undersized 3,500 SF facility that currently serves more than 10,000 residents. Project is targeting LEED Silver certification.
• La Habra Civic Center, La Habra, CA
The project relocated the existing civic center to a
business complex as it had outgrown its space over the
years. The two-story office complex was fully converted to a new City Hall which houses administration, finance, community development, public works, and engineering,
along with a Post Office and an art museum.
• Orange County Public Works Various On-Call Projects,
Orange County, CA
SVA is currently providing services for seven of OCPW’s projects, among which are a park shelter replacement, an amphitheater remodel, multiple library modernizations
and furniture specifications for all branches, juvenile hall security camera upgrade and the master plan for the Dana Point Harbor revitalization.
• Margarita Recreation Center, Temecula, CA
The new 8,500 sq. ft. single-story will include a
multipurpose room, dance/fitness room, classroom,
kitchen, separate main and pool offices, restrooms with showers and changing areas, family restrooms and
storage.
• San Ysidro Library, San Diego, CA
The project involves design and construction of a new
single-story library of approximately 15,000 square feet and the restoration of the existing designated historic home. The library building will consist of areas including, Multipurpose Room, Adult/Young Adult Area, Children’s
Area, & Staff Support Areas.
• La Sierra Senior Center, Riverside, CA
This state-of-the-art facility is designed to function as an active senior community clubhouse as well as a facility for various community activities. There is a 5,350 sq. ft. banquet hall with a stage that also features a full kitchen to accommodate the senior nutrition program.

City Council 21 – 296 5/16/2023
10 | City of Santa Ana • On-Call Landscape Architectural Services Firm & Team Experience (continued)
Nachi Madhavan, AIA
Principal
Jones & Madhavan
Jones & Madhavan Architecture Engineering
is a multi-disciplinary design firm dedicated
to providing the highest quality architecture
and engineering services for public aquatic facilities.

Since being founded in 1990, JMAE has repeatedly
demonstrated its ability to design modern aquatic
facilities that meet the ever changing needs of its users.

Mr. Madhavan will oversee the design and construction
administration.

Education
• Bachelor of Science 1983, California Polytechnic
State University, San Luis Obispo, CA
Licenses
• California, Architect #C25855
Relevant Project Experience
• Algin Sutton Recreation Center, Los Angeles, CA
Replacement of an aged community pool with a new splash pad and 25-yard x 120’ pool capable of accommodating
competitive swimming diving and water polo as well
as instructional swimming and recreational swimming.

Responsibilities included design of the aquatic components. • Crespi Carmelite High School, Encino, CA
Construction of a new 50-meter by 25-yard deep water
pool capable of accommodating national level competitive swimming and water polo. The facility also included a 65- foot plunge pool for recreation. Responsibilities included design of the aquatic components.
• De Mandel Aquatic Center at Occidental College, Los
Angeles,CA
Construction of a new 35-meter by 25-yard pool capable of accommodating competitive swimming, diving and water
polo to NCAA national standards. The pool included a
circular shallow water area for recreational swimming.
• Harvard Park Aquatic Center, Los Angeles, CA
Replacement of an aged community pool with a new 25-yard competition pool and a 2,650SF recreation pool having zero depth entry, interactive features and waterslide. The project also included a 3,900SF bathhouse building. Responsibilities included design of the building and aquatic components. • Hemingway Aquatic Center, Carson, CA
Construction of a new facility that included a 25-yard
competition pool, 1,800SF activity pool with zero depth entry and a 750SF slide pool with dual flume waterslide.

The facility also included a 4,000SF bathhouse building and 1,500SF mechanical building. Responsibilities included design of the building and aquatic components.
• Repplier Aquatic Center, Banning, CA
Replacement of an aged community pool with a new 25-yard pool having a lap swim area, waterslide landing area and zero depth entry area with interactive water features. The facility also included a 2,400SF restroom building, 2,600SF office/ mechanical and concessions building.

Kanten Russell
Newline Skateparks
Project Manager,
Senior Designer
New Line Skateparks (established 2001) is
North America’s Premier Youth Park/Skatepark
Development Firm. With over 350 highly recognized projects around the world, we are proud to serve as one of the Nation’s longest running and most experienced concrete youth multiuse park design-build teams.

Our staff is comprised of registered landscape architects, engineers, planning experts, and construction professionals who are passionate about skateboarding and BMX. This
passion inspires us to deliver cutting edge designs and authentic finished environments that create a meaningful connection between youth and the communities in which
they live.

When we engage a community in the development process
we bring a professional, organized and fun attitude. The design journey is important and our approach is inclusive. We spare no resource to ensure youth and affected stakeholders truly become part of each project solution.

Education
• Associate Science, Engineering Survey & CAD Design,
Cuyamaca College, San Diego, CA
Relevant Projects
• USMC – Miramar Outdoor & Adventure Park, San Diego, CA Kanten managed design services for the development of
a comprehensive outdoor adventure park that includes
paintball fields, rock climbing, repelling, skateboarding, BMX racing, park conditioning, shade structures, children playground, concession stands, access roads, parking,
solar lighting and drought tolerant landscape concept.

The design vision minimizes and controls storm water
runoff through the use of porous and natural surfaces
and minimal disturbance to the natural terrain and
use of composing restroom location. The concept
was developed off of the existing building for re-use,
multiple zones of recreation that could be interchanged and provide versatile walk con-figurations with use of
rubberized walkway
• Amelia Mayberry Skatepark, Whittier, CA
The product of public advocacy and planning by the
Municipality, this modern, fully integrated and site specific concrete skatepark has already become a celebrated
facility for local community and a destination for riders across the region. This skate plaza has a - less is more - open concept with intersecting lanes that address the
request from locals to have a variety of ledges and rails.

The urban style terrain pays homage to what locals enjoy skating in the streets of Whittier. Completed in 2020, this park is already a destinations for skate-boarding’s top professionals and amateurs.
• Alga Norte Community Park Skate Park, Carlsbad CA
Kanten managed designs for the City of Carlsbad’s
historical Skate Park. This park required a very inclusive community input program, which drive the design to
include elements of the existing urban fabric including, a southwestern color palette reflecting the prevalent
Spanish style architecture. Additionally, a transition arch with a doorway was inspired by the shapes of Carlsbad’s historic aesthetic.
• Milpitas Skatepark Feasibility Study, Milpitas, CA
Kanten managed preparation of a feasibility study,
working with the City and community in a public
facilitation process that drove the planning and concept design for future phases of the project.

City Council 21 – 297 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 11 Project Summary
Pacific Electric Park is a railroad-themed neighborhood park in the City of Santa Ana. With the assistance of a Community Development Block Grant and years of community outreach workshops and meetings, the City of Santa Ana will has a new, environmentally-conscious park. The park boasts on-site filtration with a naturally-configured bio-retention basin, pervious decomposed granite trails, low-water use plant material and subterranean drip irrigation.

Park amenities include a community garden, outdoor classroom with tiered seating area, a railroad-themed playground, game tables, restroom building, fitness equipment, group picnic area with overhead shade trellis and seating areas.

Pacific Electric Park
Santa Ana, CA
Completion Date: 2017
Project Size: 1.5 Acres
Design Cost: $ 205,000
Construction Cost: $ 2M
Client Reference
Suzi Furjanic
Park Planner
City of Santa Ana
(714) 667-2700
[email protected]
Project Team
Principal: Larry Ryan
Project Manager: Larry Mouri
Relevant Experience
City Council 21 – 298 5/16/2023
12 | City of Santa Ana • On-Call Landscape Architectural Services Project Summary
The Japanese Teahouse, along with its quarter-acre Japanese themed garden landscape was donated to the City of Santa Ana in 1950 through donations from the Orange County Japanese American community. The Teahouse/Pavilion is located within the Plaza of the Sun—a centrally located, high-use pedestrian plaza adjacent to City and County government buildings.

After 50 years of weathering and public use, the teahouse structure and the adjacent landscaped garden were in serious need of refurbishment and re-design. Improvements include adding accessible board form concrete ramps from the plaza level into the teahouse. Deteriorating wood beams, columns, and roof framing were replaced. Overhead lighting was replaced with periodappropriate, vandal proof fixtures. The low wood rail fencing was replaced around the perimeter of the garden area. The garden landscape area was refurbished with cobble streambeds, landscaping, and cherry trees that will blossom each spring.

Japanese Pavilion
Santa Ana, CA
Completion Date: 2020
Project Size: .2 acres
Design Cost: $51,500
Construction Cost: $250,000
Client Reference
Suzi Furjanic
Associate Park/Landscape Planner
City of Santa Ana
(714) 571-4241
[email protected]
Project Team
Principal: Larry P. Ryan
Project Manager: Pamela Burton
Relevant Experience
City Council 21 – 299 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 13 Project Summary
Edison Park site was originally utilized as a gravel pit in the 1950’s, then as a refuse disposal site in the 1960’s. Years later, the disposal site was capped and the City of Huntington Beach turned the 38-acre area into a sports park with a small community center. After more than 50 years, the site settled which caused significant damage to various areas of the park and resulted in drainage complications.

RJM was retained by the City of Huntington Beach to work with the community and develop a new re-envisioned park site that would be feasible within the constraints of developing on top of a landfill site. The resulting plan includes new tennis/pickleball courts, (4) full court basketball courts, (4) half court basketball courts, a pump track, enlarged skate spot, reconfigured batting cages, expanded ballfields and soccer fields, new park restrooms and concession stands, picnic tables, and reconfigured walkways.

Edison Park Renovation
Huntington Beach, CA
Project Team
Principal: Zachary Mueting
Project Manager: Tamara McClory & Andrew Steen
Project Completion: In Progress
Project Size: 38 acres
Design Cost: Master Plan $ 60,000
Construction Docs $ 2.5M
Construction Cost: Estimated $ 22M
Client Reference
Chris Slama
Director of Community & Library Services
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
(714) 536-5495 | [email protected]
Relevant Experience
City Council 21 – 300 5/16/2023
14 | City of Santa Ana • On-Call Landscape Architectural Services Los Serranos Park
Chino Hills, CA
Project Summary
Los Serranos Park is a six-acre community park and a joint use agreement project between the City of Chino Hills and Chino Valley Unified School District. The project is located on vacant school property adjacent to Chaparral Elementary School. In the center of the historic Los Serranos residential neighborhood, this new park will provide long awaited park space for the community.

Because the park will be constructed on school property, the plans will need to be go through the DSA and CGS approval process.

Park amenities include a state of the art play area with contemporary play structures, including a zipline, as well as hopscotch and foursquare for more traditional play elements. Other park amenities include a central activity plaza surrounded with low seat walls with tile artwork drawn by local children, group picnic pads with overhead structures, a restroom building, LED pedestrian lighting, fitness equipment stations around a decomposed granite looped walking path, picnic table pads, bench seating areas, entry monumentation, and low water use trees and shrubs.

Meandering rock cobble drainage swales located throughout the park will be planted with wild flowers and low growing shrubs, and a biofiltration basin of native grasses will reinforce the feel of an outdoor natural oasis within the Los Serranos District.

Project Team
Principal: Larry Ryan
Project Manager: Pamela Burton
Relevant Experience
Completion Date: 2019
Project Size: 6 Acres
Design Cost: $ 332,000
Construction Cost: $ 3.9 M
Client Reference
Jonathan Marshall
Community Services Director
City of Chino Hills
(909) 364-2711 | [email protected]
City Council 21 – 301 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 15 C. David Molina Park
Long Beach, CA
Project Completion: 2018
Project Size: 3 acres
Design Cost: $401,500
Construction Cost: $3.7M
Client Reference
Brian Geis
Vice President of Development
Brandywine Homes
(949) 296-2400 x105randywine-homes.com
Project Summary
Molina Park is a three-acre neighborhood park that shares its western border with the Dominguez Gap Wetlands Trail along the Los Angeles River. The park answers the City of Long Beach’s need for additional neighborhood park space.

Park amenities include an innovative play area, colorful wind sails that offer shade and interest, a state of the art organic fill synthetic turf soccer field, a group fitness equipment area with individual fitness stations along a loop walking trail, parking for fifty cars, restroom building, picnic tables, low water use trees and shrubs and access to the adjacent bike trail.

The design character will attract the active neighborhood user and soccer families, as well as the passive park user seeking nature and green space within an urban setting. The park was dedicated to the late C. David Molina, an emergency room physician who treated many low income, uninsured residents in the community.

Project Team
Principal: Larry Ryan
Project Manager: Pamela Burton
Relevant Experience
City Council 21 – 302 5/16/2023
16 | City of Santa Ana • On-Call Landscape Architectural Services Project Summary
The Cordova Park renovation encompassed a complete overhaul of the existing play area, as well as the addition of improvements to the trail system through the neighbouring greenbelt.

Outdated play equipment and safety surfacing was replaced with the latest in modern play features and rubber surfacing, dubbing the new area as “The Hive.” Littered with thematic play elements, interpretive educational signage, color schemes, and even sculptural elements, park visitors are engaged not only physically but intellectually. Hexagonal-shaped conversational seating areas dot the play area like a honeycomb, pulling parents into the acts of play.

Wooden split-rail fences keep children safe by corralling them along the asphalt trails, away from the surrounding residential streets and into the play area. The trails were all re-surfaced and finished with pedestrian lighting to keep the greenbelt safe and visible for residents.

Cordova Park Renovation
Mission Viejo, CA
Project Team
Principal: Larry Ryan
Project Manager: Eric Chastain
Completion Date: 2018
Project Size: 4 Acres
Design Cost: $44,500
Construction Cost: $1.18M
Client Reference
Keith Rattay
Assistant City Manager
City of Mission Viejo
200 Civic Center Drive
Mission Viejo, CA 92691
(949) 470-3014 | [email protected]
Relevant Experience
City Council 21 – 303 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 17 Project Summary
This 3.5 acre parcel located in the dense residential area of Rancho Cucamonga was in need of a neighborhood park and greenspace. Using State Park Development and Community Revitalization Grants, the City was able to finance the project without limiting park amenities. The new park site includes an outdoor fitness center with dynamic exercise stations to promote healthy living.

Other active recreation amenities include a full basketball court, spray play and shaded playground elements, and even a skate spot to appeal to the teens and pre-teens. Picnic pads are dotted throughout the park, while visitors looking for shade can enjoy the overhead picnic shelter.

Maintaining a sustainable design, vegetative swales were designed throughout the site to capture and control stormwater, while the site was landscaped using California native and drought tolerant plantings to minimize water usage. Materials from the site were re-used to construct the site features, while other required materials were locally sourced.

Community involvement was a key component in the process, involving residents in community workshops to decide on the elements incorporated in the park. Local clubs and volunteers assisted in the plant material installation, while local artists participated in the creation of public art to be displayed in the park.

Los Amigos Park
Rancho Cucamonga, CA
Completion Date: 2017
Project Size: 3.5 Acres
Design Cost: $ 362,000
Construction Cost: $ 2.7M
Client Reference
Elisa Cox
Assistant City Manager
City of Rancho Cucamonga
(909) 477-2700 | [email protected]
Project Team
Principal: Zachary Mueting
Project Manager: Erik Curran
Relevant Experience
City Council 21 – 304 5/16/2023
18 | City of Santa Ana • On-Call Landscape Architectural Services Project Summary
Orange County’s newest community, Rancho Mission Viejo, is located off Ortega Highway in South Orange County. It is home to a master planned 30 acre sports park unlike any other. Nestled in a natural rolling southern California landscape setting the environmental design of Esencia Sports Park is modeled after ranch industrialized facilities with board form buildings, steel I-beam shade structures, lighting, and landscape.

This rustic sports park offers both private and public amenities including: two (2) baseball fields, one (1) softball field, custom designed restroom and concessions building, one (1) synthetic multi-use field, one (1) playground, two (2) dedicated tennis and eight (8) dedicated pickle ball courts, and parking. Additional passive support amenities include hiking trails, exercise stations, and picnicing.

The sports park also offers community aquatic facilities overlooking the park complete with restrooms, a splash pad, lap swim lanes, open recreational swimming, as well as BBQ and cabana lounge areas. The site itself was designed to eliminate the need for expensive retaining walls while maximizing the buildable area through terraced pads and elevated concourses. The resulting design created hillside terraced seating, and elevated concessions allowing for maximum spectator viewing opportunities in a cost effective manner.

The new Esencia Sports Park is designed to fulfill much of the recreational needs identified for this new community.

Esencia Sports Park
Rancho Mission Viejo, CA
Project Team
Principal: Larry P. Ryan
Project Manager: Zachary Mueting
Project Completion: 2020
Project Size: 30 acres
Design Cost: $1,887,600
Construction Cost: $24M
Client Reference
Jennifer Taylor
Senior Project Manager
Rancho Mission Viejo Company
28811 Ortega Highway
San Juan Capistrano, CA 92693
(949) 240-3363 | [email protected]
Relevant Experience
City Council 21 – 305 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 19 Amelia Mayberry Skate Park
Whittier, CA
Project Team
Principal: Larry P. Ryan
Project Manager: Eric Chastain
Project Summary
The Amelia Mayberry Park, an existing park in Los Angles County, had an overwhelming demand for a community skate park. This need was verified when Los Angeles neighborood land Trust took on the task of developing it using L.A. County funds. LANLT hired RJM Design Group to conduct a series of community workshops for local skaters to produce design and construction drawings.

There were 3 well-attended workshops conducted over a 6-month period and a final skatepark design was achieved. The approved design resulted in a 18,000SF skatepark with both street and urban skate features, including a 3,000SF bowl.

The park had several large existing trees that were saved and worked into the skate park design providing many shady spots surrounding the skate park. Cut out corten steel panels provided an art component as well as a border to keep skate traffic off the sidewalk leading to a senior center.

The February 2020 grand opening was well attended with over 800 people in attendance. County Supervisor Janice Hahn led the opening ceremony and once the ribbon was cut the community poured into the much needed skatepark.

Project Completion: 2020
Project Size: 14.44 acres
Design Cost: $240,000
Construction Cost: $1.2M
Client Reference
Hope Escario
Los Angeles Neighborhood Land Trust (LANLT)
315 W. 9th Street, Suite 950
Los Angeles, CA 90015
phone: (213) 797-6555
email: [email protected]
Relevant Experience
City Council 21 – 306 5/16/2023
20 | City of Santa Ana • On-Call Landscape Architectural Services Project Summary
The Portola Park Dog Park is an approximately 37,000 square foot dog recreation area, accessed via a meandering pathway from the larger Portola Park. The dog park is split into three separate areas for large, small, and single dog use. Decomposed granite paths circle the perimeter of the play areas for easy access and viewing opportunities for pets and owners alike.

Each section of the dog park contains shaded bench seating centrally located for optimal viewing.

A drinking fountain and waste receptacle is also provided in each area. The park includes large open play space with plenty of shaded rest spots along the perimeter. Agility equipment allows dog owners to exercise their dogs mentally as well as physically.

Portola Dog Park
Lake Forest, CA
Completion Date: 2020
Project Size: 1.4 acres
Design Cost: $312,500
Construction Cost: $1M
Client Reference
Debra Rose, City Manager
City of Lake Forest
25550 Commercentre Drive, Suite 100
Lake Forest, CA 92630
(949) 461-3414
[email protected]
Project Team
Principal: Larry P. Ryan
Project Manager: Craig Sensenbach & Erik Curran
Relevant Experience
City Council 21 – 307 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 21 Project Summary
The Bell Gardens Aquatic Center located in Ford Park was built in 1959 and was forced to shut down in 2017 due to failing infrastructure, several maintenance issues and non-compliance to new building codes. The City of Bell Gardens solicited architectural design teams to renovate the facility and bring up to code. RJM and their host of selected consultants won the project and are currently in the process of turning this facility into a state-of-the-art aquatic center.

New programming includes new pool house, recreational and competitive swim programs, water fitness, water safety as well as learning and education. Site amenities include a 50-meter competition pool, therapy pool, splash pad, and waterslide. Other amenities include cabana areas, picnic areas, terraced lawn space, trees for shade, outdoor fireplace and seating areas, spectator seating, covered dry land training areas, new landscape and perimeter fencing are also included. Along with these improvements, the aquatic area has more than doubled in size to cater to all the needs for the Community of Bell Gardens.

Project Team
Principal: Larry Ryan
Project Manager: Eric Chastain
Landscape Architect: Tyler Page
Bell Gardens Aquatics Center
Bell Gardens, CA
Project Start/End Dates: Jan 2021 - In progress
Project Size: 2.1 Acres
Design Cost: $ 1.6M
Construction Cost: $ 18M
Client Reference
Rozanne Adanto,
Director of Recreation & Community Services
City of Bell Gardens
phone: (562) 806-7650 | email: [email protected]
Grissel Chavez
Public Works Director
email: [email protected]
Relevant Experience
City Council 21 – 308 5/16/2023
22 | City of Santa Ana • On-Call Landscape Architectural Services 2023 ON CALL DESIGN SERVICES
RJM Design Group has performed On Call Design Services for numerous cities within the past 36 years in business.

Here is a summary of On Call Design Services we have been performing within the past 5 years:

Client: CITY OF ALISO VIEJO
Contact: Shaun Pelletier, City Engineer
12 Journey, Suite 100
Aliso Viejo, CA 92656
phone: (949)425-2533
email: [email protected]
Service Type:

Current Contract: Landscape
Architecture, Inspection Services,
Plan Check Services (On-Call Since 2005)
Contract Duration: July 2022 —
June 2025
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Eric Chastain
Client: CITY OF MISSION VIEJO
Contact: Keith Rattay
Assistant City Manager
200 Civic Center Drive
Mission Viejo, CA 92692
phone: (949) 470-3018
email: [email protected]
Service Type/Project Description:

Current Contract: On Call Consultant
Services, Landscape Architecture
Services, and Plan Check Services
(On-Call Since 1996)
Contract Duration: July 2022 — June
2024
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Eric Chastain
Client: CITY OF WHITTIER
Contact: Luis G. Escobedo, AICP,
Senior Planner
13230 Penn Street
Whittier, CA 90602
phone: (562) 567-9320
email: [email protected]
Service Type:

Current Contract: Landscape Design and
Plan Check Services
(On-Call Since 2014)
Contract Duration: July 2016 — June
2026
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Client: CITY OF LAGUNA NIGUEL
Contact: Erica Roess, Senior Planner
Community Development Dept.
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
phone: (949) 362-4067
email: [email protected]
Service Type:

Current Contract: Landscape
Architecture and Plan Check Services
(On-Call Since 2016)
Contract Duration: May 2021 —
June 2025
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Eric Chastain
Client: CITY OF LONG BEACH
Contact: Eric Lopez
Director of Public Works
City of Long Beach
411 W. Ocean Blvd.

Long Beach, CA 90802
phone: (562) 570-5690
email: [email protected]
Service Type:

Current Contract: Landscape Design and
Plan Check Services (On-Call Since 1997)
Contract Duration: August 2014 —
August 2023
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Larry Mouri
Client: CITY OF SAN JUAN

CAPISTRANO
Contact: Ben Siegel, City Manager
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
phone: (949) 443-6315
email: [email protected]
Service Type/Project Description:

Current Contract: On Call Landscape
Design Services (On-Call Since 2011)
Contract Duration: January 2020 —
December 2022
Recently received renewal in Dec 2022
Principal in Charge:

Larry P. Ryan
Client: CITY OF HUNTINGTON BEACH
Contact: Chris Slama, Director of
Community & Library Services
2000 Main Street
Huntington Beach, CA 92648
phone: (949) 536-5495
email: [email protected]
Service Type/Project Description:

Current Contract: On Call Landscape
Design Services (On-Call Since 2010)
Contract Duration: January 2022 —
January 2025 (minimum)
Principal in Charge:

Larry P. Ryan
Client: CITY OF NEWPORT BEACH
Contact: Dave Webb
Public Works Director
100 Civic Center Dr.

Newport Beach, CA 92660
phone: (949) 644-3330
[email protected]
Service Type/Project Description:

Current Contract: On Call Consultant
Services, Landscape Architecture
Services (On-Call Since 2016)
Contract Duration: June 2022 — June
2025
Principal in Charge:

Larry P. Ryan
References
City Council 21 – 309 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 23

LANDSCAPE ARCHITECTURE SERVICES
The following Draft Scope of Services outlines the various tasks associated with the preparation of improvement plans for a variety of community projects. We have included an optional service that outlines a public workshop process that we have utilized successfully for numerous community projects. Tasks and methodology below are based upon our experience with similar projects. Our proposed scope of work is general in nature to give you some idea of the design process we envision.

This is a “Draft” approach that is subject to review and refinement per City comments and direction.

In collaboration with City staff, our Design Team shall review, elaborate upon, and clarify the overall objectives for the development of your project.

PHASE 1.0 – PRELIMINARY DESIGN

1. Project Familiarization (research, site reconnaissace, opportunities and constraints)

2. Prepare a Draft Scope of Work and anticipated Schedule

3. Meet with City and Design Team to review scope of work and refine as necessary

4. “Taking Part” Community Workshop (Optional Service)—can be provided in a “virtual” format

5. Commence preparation of Preliminary Design (including plans and cost estimate)

6. Meet to review Preliminary Plans/Cost Estimate and revise as necessary per City comments

7. Prepare for and attend community/public presentation as desired by City

8. Refine Preliminary plans based on public comments and City direction

9. Prepare for and attend public review meeting to obtain City approval PHASE 2.0 – DESIGN DEVELOPMENT

1. Based upon approved Preliminary Plan, prepare Design Development Plans indicating the proposed site components. Provide plan enlargements and catalog cut sheets to clearly define all site elements.

2. City to review and approve Design Development Plans, plan enlargements, and catalog cut sheets, to evaluate project goals, budget, and long term maintenance considerations.

3. Based on the nature and complexity of the project, we shall assist the City in securing the services of a Construction Management firm with the desired level of expertise in the specific type of project.

PHASE 3.0 – CONSTRUCTION DOCUMENTS
This phase of a project consists of the preparation of the construction documents to include final drawings, specifications, calculations, and final cost estimates based upon the approved Preliminary Design Plans. Construction drawings will be submitted at 90% complete for review, revised, and finally 100% complete construction drawings will be submitted for city review and approval.

1. Landscape Design/Documentation
Services during the Construction Documents Phase consist of preparation of drawings and specifications based on approved Design Development Documents, Setting forth in detail the landscape requirements for the project including:
a. Site construction/layout plans
b. Planting plans
c. Irrigation plans
d. Details
Scope of Services
City Council 21 – 310 5/16/2023
24 | City of Santa Ana • On-Call Landscape Architectural Services

2. Civil Design/Documentation (if needed)
Services during the Construction Documents Phase consist of preparation of final civil engineering calculations, drawings and specifications based on approved Design Development Documents, setting forth in detail the civil construction requirements for the project.
a. Prepare precise grading/site plan.
b. Prepare on-site area drain plans.
c. Prepare quantity and cost estimate for items shown on grading/site plan. d. Review and edit project specifications for site development and site utility construction items.

3. Electrical Design/Documentation (if needed)
Final drawings and specifications shall be completed at the Contract Documents Phase. All power, lighting and control schemes, complete with diagrams and details shall be finalized.

4. Statement of Probable Construction Cost

5. Submit plans to the City at 90% completeness for review

6. Meet with City to review plan check comments

7. Revise plans per plan check comments

8. Provide approved and digitally signed PDF plans and specifications to the City for pubic notice and formal bidding.

PHASE 4.0 - BIDDING AND NEGOTIATION
Following the City’s approval of the Construction Documents and of the most recent Statement of Probable Construction Cost, we shall provide those services necessary to assist the City in obtaining bids or negotiated proposals and in awarding and preparing contracts for construction.

PHASE 5.0 - CONSTRUCTION SERVICES
The Construction Contract Administration Phase shall provide those services necessary for the administration of the construction contract.

1. Office construction administration
Services consist of:
a. Review and approval of submittals
b. Review and response to RFI’s with supplemental drawings, specifications and interpretations in response to requests for information by Contractor.

2. Construction field observation: Services consist of visits to the project site at intervals appropriate to the stage of construction or as otherwise agreed in writing to become generally familiar with the progress and quality of the work and to determine in general if the work is proceeding in accordance with the Contract Documents, and preparing related reports and communications. (Number of site visits to be determined based on scope of construction and construction period).

Scope of Services (continued)
City Council 21 – 311 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 25

PLAN CHECK SERVICES
The Project Manager will be responsible for all contact with City Staff. • Our project manager will familiarize themselves with the existing City of Santa Ana plan check processing procedures for the Planning Department and coordinate with staff regarding criteria updates. We shall utilize a plan review log-in/log-out system and be responsible for all coordination, correspondence, and meetings with City staff.

Plans are logged in and reviewed.
• The project manager will receive plans from the City, either hard copies or digital format, and log-in all documents received. The submission will be assessed for completeness, outline any major concerns or issues with the proposed design, and check for compliance with the City’s Landscape Ordinance and Specific Plan landscape provisions as applicable. We will conduct plan check of irrigation and landscape construction plans and specifications paying attention to public safety and welfare, site-specific functionality, plants spaced for optimal growth, long term maintenance, water conserving plant materials, water efficient irrigation design, and project constructability. The landscape and irrigation drawings and specifications will be reviewed by our competent staff for compliance to local and State codes and ordinances. The Principal-in-Charge will be available to address any design or technical issues as needed.

Prepare Plan Check Checklist.
• RJM has developed a comprehensive plan check checklist based on extensive years of experience providing plan check services. The benefit of utilizing a plan check checklist is the assurance that all plan checks are received and held to compliance, based on the same criteria and nothing is overlooked. At the direction of City staff, any other appropriate municipal codes related to landscape and irrigation will be added to the checklist.

The Project Manager will be responsible for overall plan check efficiency and quality. • Before any plan check documents are returned to the City, the landscape and irrigation plans are given a final review for consistency. A summary of major pick-up items are placed on the title sheet in clear, concise notes, in addition to the general red-lined comments on the plans.

Trained Plan Check Personnel.
• Four (4) licensed landscape architects in our office are trained to conduct landscape plan checks and are experienced in carrying out the plan check process. Each City has its own specific process; therefore, we will prepare a step-by-step “plan check procedure” for the City of Santa Ana for easy access and reference during the plan check process. Each of our plan check staff is responsible for a plan check from the first review through recommendation for approval, in order to maintain continuity throughout the plan check process.

Electronic Review of Plan Checks.
• Per the City’s direction, plan check submittals may be received electronically, as well as hard copy. Comments are digitally added to the emailed PDF files in a red, legibly sized font, following the checklist. The plan set is then saved in PDF format (flattened). The PDF of the plans and the checklist will be combined and returned to the City via a link to our RJM FTP site.

City Council 21 – 312 5/16/2023
26 | City of Santa Ana • On-Call Landscape Architectural Services Plan checked documents are returned to the City.
• The plan checked plans and specifications are logged out by the project manager and returned to the City, either as a hard copy or electronic format, along with the plan check checklist, if appropriate. A transmittal will be included to the City stating that the 1st, 2nd, or 3rd plan check has been completed, whether or not the plans are recommended for approval, or if a subsequent review is required. The plans, conditions of approval, City documents, and transmittal will be delivered to the City of Santa Ana.

Communication with City staff.
• RJM will be available to meet with City staff and/or the applicant, to communicate plan check comments and resolve issues. Communication may also occur via email or telephone to answer questions of staff or the applicant.

Plan Check fees are based on our standard hourly rates. • Plan check fees are based on our standard hourly billing rates for the Principal, Project Managers, and Irrigation Designer. The same standard hourly rates apply to all aspects of plan review, i.e. preliminary plan check, construction documents, rechecks, revisions to approved plans, inspections, re-inspections, pick-up and delivery of plans.

Plan Check Schedule:
• Plan check services are to be provided based on the City’s requested time frame.

Normally, two weeks is required for the initial review and one week is sufficient for turnaround on subsequent plan check reviews. In those instances where the City may submit multiple plan checks for review simultaneously, we will make every effort to turnaround multiple plan checks within the two-week turnaround period.

However, as with all plan checks, the expediency with which plans are reviewed depends on the plans themselves—the size of the drawing package, the legibility of the plans, organization of the drawings and the quality and completeness of the plans.

In addition, we always maintain open communication between our contacts on City Staff and the RJM plan check team. If we receive multiple plan checks for review simultaneously, we will discuss with City Staff how the reviews should be prioritized, how RJM can best accommodate the City’s schedule, and our estimated timeframe for plan check return.

INSPECTION SERVICES
Our comprehensive inspection services include:
• Field review of the project site conducted by RJM’s site inspection landscape architect at the request of City staff.
• Field review of landscape improvements on-site during the plan check process or at the completion of construction to verify that landscape and irrigation installation is in compliance with the design plans, performed by our site inspection landscape architect.
• Coordinate with Irrigation Plan Reviewer and City Staff the necessity of landscape and irrigation review/audits as required by City of Santa Ana MWELO. • Provide summary of recommended corrections (punch list) for contractors required to be consistent with the approved construction drawings (within 3 days of inspection).
• Perform follow-up inspections as requested by City Staff.

Scope of Services (continued)
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City of Santa Ana • On-Call Landscape Architectural Services | 27

QUALITY ASSURANCE
The success of RJM Design Group can best be measured by our numerous long-term relationships with our valued clients. In order to foster these relationships, our goal is to produce a high-quality product in the most effective manner possible by utilizing our proven QA/QC procedures.

Our Quality Assurance Program is process-oriented and begins with experienced staff along with our firm’s commitment to ongoing education. Our experience is based on hundreds of successful projects and gratified clients. Our staff is encouraged to continually pursue expanding their current knowledge base in order to allow us to be at the forefront of our industry. Continuing education is pursued in the following areas:

AIA – American Institute of Architects
ISA CA – International Society of Arborists, Certified Arborist ASLA – American Society of Landscape Architects
CPSI – Certified Playground Safety Inspector
LEED – Sustainable Practices
PSMJ – Project Management
QSP & QSD – Qualified SWPPP Practitioner and Developer
STMA – Sports Turf Managers Association
In addition to our well-educated and seasoned professionals is our thorough understanding of the project development process. This allows us to share information with our consultant team and clients so that our projects evolve in a proactive and well-orchestrated manner. Communication among staff, team members and client include the following project parameters:

Project Goals – clearly identified.

Program Needs – confirmed with the client.

Schedule – a project schedule is established at the onset which outlines the process evolution, major milestones, submittal dates, reviews, approvals, bid, construction, project opening, oneyear follow up/review.

Budget – understanding the budget is critical to a project’s success. The project budget is clarified (client staff, consultant fees, entitlement costs, construction costs, etc.) versus construction budget.

Construction Estimates – RJM maintains an extensive library of unit costs that are acquired through our numerous public bids, as well as from specialty consultants and independent cost estimators. This allows our preliminary opinion of probable construction costs to accurately reflect the anticipated contractors’ bids.

Our office environment is an open studio that allows for continual sharing of ideas and collaboration between our experienced principals, project managers, and staff members. We believe that this interaction promotes effective communication that is vitally important to the success of every project.

Team meetings are scheduled at regular intervals to ensure that accurate communication on key project aspects is shared and understood.

Noteworthy to RJM and unique when compared to other firms, is that the same design team, individual staff members responsible for all preliminary design phases, will continue on and retain responsibility for the preparation of the final construction documents. We believe that this approach allows for a more consistent and accurate method of ensuring that all of those special details discussed in the design phase are carried throughout the final construction document process. This method is fundamental for maintaining quality assurance, limiting change orders, and effectively controlling construction costs.

The continual monitoring of project evolution provides the ability to confirm that appropriate progress is being made on an ongoing basis. This review is instrumental in confirming that project goals, program needs, schedules and budgets are as intended and that unforeseen changes, “curve balls”, do not occur inappropriately.

Scope of Services (continued)
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28 | City of Santa Ana • On-Call Landscape Architectural Services

QUALITY CONTROL PLAN
Our open office “bullpen” setting is especially conducive to regular milestone reviews and monitoring of a project. This review plays a central role in our quality control effort. The importance of plan review, checking, and cross-checking cannot be overemphasized, given the complexity and time constraints under which construction documents are often produced. Our review benchmarks include:
• Documents are comprehensively checked at key milestones and regular intervals. • One person checks all important dimensions, gradients and utility infrastructure. • The person responsible for the drawings reviews the specifications, and the specifier reviews the drawings.
• Regular consultant team meetings are held to review the documents produced by each for coordination (utility, civil, electrical, etc.)
• The Principal Landscape Architect will be ultimately responsible for all work produced under his or her direction. A constant review process is implemented in all phases of the work.

The Client is involved in reviewing plans at regular intervals and approving the construction documents before they are issued for bid.

Another integral component in our quality control process is the utilization of our “RJM lessons learned checklist.” This checklist contains the learning experiences that we have encountered over 34 years of project development. It is a useful tool that allows us to systematically review our work and that of our consultant team to ensure that we are applying the collaborative experience learned to the benefit of our projects.

In addition to our in-house quality control efforts, we are also continually learning and applying the ongoing “lessons learned” from our outside plan check services provided to multiple agencies. This methodical approach to outside projects gives us the unique advantage of reviewing our own plans and specifications with an impartiality that allows for a fresh and unbiased evaluation.

COMMUNICATIONS APPROACH
An assigned Project Manager from RJM Design Group for the specific project will be the main point of contact with the City for the life of the project. RJM Design group will act as the project lead and main coordinator for all project deliverables. All communications from sub consultants will be conducted through RJM Design Group.

1. Consultants can participate in online virtual meetings via Zoom, Microsoft Teams, or other video conferencing applications. Meetings to be held at regular intervals during the early phases of the project and continue on an as-needed basis thereafter to assess progress and provide direction throughout the performance of the services and preparation of the project deliverables.

2. RJM will prepare all meeting agendas for identified scheduled meetings with the City and provide a summary of key issues with action items (meeting notes) discussed at each meeting.

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City of Santa Ana • On-Call Landscape Architectural Services | 29

COMMUNITY OUTREACH AND EDUCATION
Keeping our community services running faces significant challenges today. Develop your communications plan with easy-to-deploy tools that enable a two-way dialogue with your community. With the following tools at your disposal you can successfully implement your communications plan. Whether you are prioritizing reopening of community facilities or developing new projects these tools will help bring the community together in a safe virtual environment.

Public Communications Portal: Develop a single point of connection for your community to weigh in on issues, share feedback, and discover resources with dynamic mapping, infographics, videos, and surveys. Build a controlled dialogue with your community to keep them informed and solicit information necessary for the success of any project.

Virtual Town Hall Meetings: Expand your outreach through a series of pre-recorded and live meetings online. Share updates, project news, timelines, and even build consensus with direct live online polling. Virtual town hall meetings are an easy way to keep your community informed through existing social media platforms supplemented with RJM’s live broadcast and polling resources.

Virtual Facility Tours: Not every site is accessible to the public. To accurately convey a sense of place and truly inform participants of the potential opportunities whether it be a new project site tour, a grand opening, or construction updates. Incorporating 360 videos and photos can bring a new environment to anyone anywhere.

Live Online Polling: Today everyone is busy. Community meetings do not often fit in our schedules.

Weather it is youth sports, late work schedules, national sports, elections, or even national stay at home directives, LIVE polling enables everyone to take part from their smart phone or PC and share their ideas. Participants can vote LIVE creating a community consensus in real time.

Mapping Community Needs: Not just any simple Q&A internet survey. RJM employs specific ESRI survey tools to create in depth surveys where participants can answer questions in new and innovative ways. The results are geolocated and mapped to identify where specific needs are in the community. Infographics are developed to share results back with the community. Our goal is to provide a comprehensive community outreach process that maintains the vision and expectations of those using the park now and in the future.

RJM Community Workshop
Scope of Services (continued)
City Council 21 – 316 5/16/2023
30 | City of Santa Ana • On-Call Landscape Architectural Services Certifications
City Council 21 – 317 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 31 Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-2
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm
Signed and Printed Name:

Title
Date
RJM Design Group, Inc.

Larry P. Ryan
President
March 15, 2023
City Council 21 – 318 5/16/2023
32 | City of Santa Ana • On-Call Landscape Architectural Services Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-3
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

President
RJM Design Group, Inc.

March 15, 2023
Signature below certifies acknowledgement of Attachment 3-3, Page A3-3 and A3-4.

Certifications (continued)
City Council 21 – 319 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 33

THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved.

Santa Ana-Plan Check Form Rev. 02-08-22

CITY OF SANTA ANA

LANDSCAPE ARCHITECTURAL PLAN CHECK
PLAN NAME: PLAN CHECK NO.:

PLAN CHECKED BY: FIRM:

PLAN CHECK DATE: 1ST: 2ND: 3RD:

RECOMMENDED FOR APPROVAL: CITY PLANNING REPRESENTATIVE:

YES NO N/A
A. BASE SHEET

1. Legal boundaries (easements, tract/parcel/lot lines, etc.).

2. Label adjacent properties.

3. Match lines, project limit lines.

4. Structures, paving, walks, walls/fences/gates.

5. Utilities, hydrants, transformers.

6. Completeness: Plans, details, specifications.

7. Referencing legends, tables, etc.

B. TITLE SHEET

1. Maps:
a. Vicinity (Freeways, Major Arterials, Local Streets, etc.) b. Location (Local Streets, Site Area, Label Adjacent Development, etc.)

2. Sheet Index

3. Specify project type: (i.e. new, rehabilitated, public, private)

4. MWELO Reporting Option:
a. MWELO Requirements
b. Prescriptive Compliance Option

5. Owner/Developer’s Name, Address and Telephone Number

6. Data:
a. Square footage of new landscape area.
b. Square footage of rehabilitated area.
c. Percentage of turf area.
d. Tree total by species by street and grand total number of trees by Container size. e. Project area (Gross and net acres).

7. General Notes (to be included on Title Sheet):
a. All work shall comply with the City of Santa Ana Standards for Landscape Development.
b. The plant material supplier and/or landscape contractor shall provide guaranteed evidence to the City Landscape Inspector that all plant material is consistent with the approved plant legend considering genus, species, cultivars, and size specified. All plant material not consistent with the plant legend may be rejected. c. All trees shall equal or surpass Devil Mountain Wholesale Nursery standards for size and quality. (www.devilmountainnursery.com)
d. All shrubs and groundcover shall equal or surpass Monrovia Nursery standards for size and quality. (www.monrovia.com)
e. All revisions and change orders to the approved landscape architectural plans and specifications are subject to the review and approval of the City Landscape Architect before work may continue. Minor changes are to be e-mailed to the City Landscape Architect and the City Landscape Inspector. Major changes are to be done with two revised plain paper copies being sent to the City with notification given to the City Landscape Inspector.
f. Contractor shall notify Underground Service Alert (USA) before start of construction at 811. An encroachment permit is required for potholing to verify existing location of utilities.
g. “List” all utility companies with phone numbers on the title page.

Add note: The California Public Utilities Code mandates that the gas company is notified a minimum of two days prior to the start of construction.

Appendix
Sample
Note: Should the City of Santa Ana need assistance with plan review/plan checks, we have the proven capabilities to begin work immediately per the City’s review and approval of the Plan Check form.

City Council 21 – 320 5/16/2023
34 | City of Santa Ana • On-Call Landscape Architectural Services

THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved.

Santa Ana-Plan Check Form Rev. 02-08-22

YES NO N/A

8. Revision Block

9. Submittal Date Block (including submittal number and date of submittal)

10. Title block with project name, address, and subdivision assignment. (Tract# or Parcel Map)

11. Maintenance responsibility noted.

12. Water Conservation Concept Statement included on title sheet.

13. Plans stamped and signed by a professional landscape architect licensed by the state of California.

C. HARDSCAPE

1. Access Ways (sidewalks, trails, paving, etc.). Referenced only on landscaping plans.

All improvements to be constructed per grading or improvement plans.

2. Barriers (walls, fences, gates, etc.)
a. 6" mow strips between:
1) Turf and walls and/or ground cover and shrubs
2) Turf and planters
b. Indicate barriers (fences, gates, walls, mow strips, etc.) on plans. Retaining walls to be constructed under building permit.

3. Locations of all ground mounted equipment shown. (i.e., transformers, fire equipment, utility boxes)
D. INFRASTRUCTURE

1. Irrigation
a. Water supply type (i.e. potable, recycled or well) specified on plans. b. Locations: point of connections, water and electrical c. Backflow Device:
1) Minimum 12" above finish grade
2) Elevation at finish grade
3) Brass
d. Wye Strainer
e. Water Meter Information
1) Location
2) Water pressures, static and residual
3) Point of connection, electrical and water
4) Meter size
5) Peak demand in gallons per minute (GPM)
6) Highest elevation of irrigation head
7) HOA and homeowner systems on separate water meters.
f. Irrigation Control Valves
1) Maximum gallons per minute
2) Brass
3) Valve call out containing controller station, valve size, gpm flow and hydrozone.
4) Detailed pressure calculations for worst condition for each point of connection. 5) Separate valves for top, middle and bottom of slope. 6) Separate valves to control water quality / filtration areas. 7) Valves to be located outside of turf play areas.
8) Monthly irrigation schedules shown for plant establishment period, the established landscape, and any temporary irrigated area. 9) Regular maintenance schedule for checking, adjusting, and repairing irrigation, etc. included on plans.
g. Check valves in sprinkler heads
h. Valves
1) Gate/ball valve prior to street crossing, and at poc. 2) Pressure reducing valve with pressure setting indicated. 3) Master valve required. (Except Residential)
i. Legend
1) Manufacturer
2) Model
3) Pressure in square inches
4) Gallons per minute
5) Radius
6) Precipitation rate
Sample
Appendix (continued)
City Council 21 – 321 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 35

THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved.

Santa Ana-Plan Check Form Rev. 02-08-22

YES NO N/A
7) Pattern
8) Description
j. Sprinkler Heads
1) Pop-Up:
a) 6" for turf areas.
b) 12" for planting / shrub areas.
c) Swing joints on risers adjacent to high traffic areas. 2) Spacing not to exceed 50% of diameter.
3) Above-grade sprinkler risers not allowed. (except on slope surfaces and against walls / fences).
4) Planting areas less than 10’ in width irrigated with subsurface or low volume irrigation system.
5) No overhead irrigation within 24 inches of any non-permeable surface. 6) Non turf areas on slopes greater than 4:1 irrigated with drip irrigation or other low-volume irrigation technology. Application rate on slope

0.75 in. / hr. max.
k. Quick-Coupling Valves
1) Maximum 200' spacing
2) Brass
3) Installed 12" into paved medians
l. Pump: Provide the following:
1) Grades at placement
2) Electrical connection
3) Switch panel
4) Control switches
m. Automatic rain shut-off and high flow sensors required, except for residential. n. Wind sensor
o. Controller with the following:
1) Smart automatic irrigation controller based on evapotranspiration or moisture sensors.
2) Grounding rod
3) On/Off switch
4) Enclosure
5) Rain Master iCentral Controller (in the Preserve Development) p. Piping and Sleeving:
1) Galvanized mainline and laterals for City-maintained slope areas and areas contained within irrevocably offered slope areas of dedication. 2) Ultraviolet-resistant Polyvinyl Chloride above grade for private slope areas. 3) Schedule 40 Polyvinyl Chloride 1½” or less mainline buried 18" deep. 4) Class 315 Polyvinyl Chloride 2" or more mainlined buried 24" deep. 5) Class 200 Polyvinyl Chloride laterals buried 12" deep. 6) Galvanized pipe sleeving across terrace drains.
7) Polyvinyl Chloride sleeving below ground.
q. Testing: 150 pounds per square inch for 3-hour minimum. r. Reference all Improvements shall comply with the Standard Uniform Building Code. s. Details of all major irrigation components.
t. Irrigation for City-maintained areas must be on a separate water meter and Controller.
u. Plans contain copy of cover sheet with signed and dated City of Santa Ana Water signature block.
v. Irrigation stations conform to the landscape hydrozones. w. Plans contain a note stating “I have complied with the criteria of the ordinance and applied them accordingly for the efficient use of water in the irrigation design plan.”

2. Water Usage Worksheets
a. Water Use Calculations included in the submittal. Includes Maximum Applied Water Allowance (MAWA), Evaporation Adjustment Factors (ETAF) and Estimated Total Water Use (ETWU).

3. Recycled Water: All project sites south of Schaefer Avenue shall be designed to incorporate recycled water infrastructure and be in conformance with the City of Santa Ana Sample
Water regulations for use of recycled water.

City Council 21 – 322 5/16/2023
36 | City of Santa Ana • On-Call Landscape Architectural Services

THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved.

Santa Ana-Plan Check Form Rev. 02-08-22

YES NO N/A

a. Recycled Water
1) Plans contain City of Santa Ana Standard Recycled Water Notes 2) Plans conform to Recycled Water Use Requirements
E. SOFTSCAPE

1. Plans are in substantial conformance to City-approved preliminary landscape plans. (Submit copy of City approved Preliminary Plan).

2. Planting
a. Street Trees
1) Minimum 24” box
2) From approved list
3) Conform to adjacent tracts
4) Spacing on arterial streets
a) Minimum 30' on center both sides (formal)
b) Minimum 18 to 30 trees per 1,000 feet (informal)
b. "On-site" Trees
1) Placement considering views.
2) None planted in underground utility easements
3) Staked (per City Standards)
4) Root control containers 5' from any hardscape (indicate manuf. & model no.) 5) Cinch Ties (Min. 2 per tree) or VIT Twist Tree Brace (2 per tree) 6) Greenbelt requirements comply with City standards per the zoning ordinance 7) Represented graphically at mature size
8) Tree guards in turf
9) Meets minimum on-site tree requirements for residential projects. 10) Meets minimum on-site tree requirements for commercial and industrial projects.
c. Hydrozones
1) Hydrozones delineated and labeled by number, letter, etc. 2) Specify hydrozone water usage as high and moderate, moderate and low, low and very low.
d. Slope Planting (5' or greater vertical height)
1) Planted with ground cover and irrigated with permanent irrigation system. 2) One 15-gallon tree per 150 SF of slope.
3) One 5-gallon shrub per 100 SF of slope.
e. Fuel Modification Plan required
f. Water Compatibility
g. Add note: Above ground utilities screened with appropriate plant material. h. Hydroseed:
1) Seed mix type (botanical and common names, purity and germination). 2) Quantities in pounds per 1,000 SF or acre.
3) Slurry components.
i. Legend:
1) Symbol
2) Botanical and common names
3) Quantities
4) Size
5) Notations
6) WUCOLS factor
j. Visibility: Sight Distance Triangles at intersections/driveways. (per City criteria) k. Setbacks: 10' minimum between property line and screen walls on arterial highways.
l. Shrubs:
1) 5-Gallon minimum
2) Shrubs designed with a layering effect adjacent to buildings and in public view areas. (Transition from lower height shrubs in front of planting area to medium to tall height shrubs in rear of planting area.)
3) Shrubs planted in drifts spaced to appear as filled-in masses, in lieu of spotty placement of individual shrubs.

Sample
Appendix (continued)
City Council 21 – 323 5/16/2023
City of Santa Ana • On-Call Landscape Architectural Services | 37

THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved.

Santa Ana-Plan Check Form Rev. 02-08-22

YES NO N/A
m. Ground Cover
1) Cuttings 12" OC maximum spacing
2) 1-gallon (spacing per variety)
3) 3″ min. depth of shredded bark mulch in all planter areas. 4) Designated insect habitat
n. Water Features:
1) Recirculating water system.
2) Recycled Water.
3) Surface area indicated and included in water budget calculations. o. Current agronomic soils report with laboratory soils analysis and amendment recommendations submitted.

G. SPECIFICATIONS: Edit Specifications to include only those elements that pertain to this project.

H. MAINTENANCE: Show responsibility on title sheet and on each page. a. All improvements are to be maintained by the developer until maintenance responsibility is turned over to the individual homeowner. b. All improvements are to be maintained by the property owner. c. All improvements are to be maintained by the City.
d. All improvements are to be maintained by the Master Association. e. All improvements are to be maintained by the Association.

I. OTHER COMMENTS: Requirements for enhanced landscape features per conditions of approval.

J. CONDITIONS OF APPROVAL: Plans are in conformance with the requirements of the Conditions of Approval (submit copy of Conditions of Approval)
K. ADDITIONAL INFORMATION REQUIRED:

L. Signed and dated City of Santa Ana Water signature block included on title sheet:
(Use signature block below)

(RETURN ALL FORMS AND ALL PLAN CHECK SETS
WITH COMMENTS WITH NEXT SUBMITTAL) Sample
City Council 21 – 324 5/16/2023
38 | City of Santa Ana • On-Call Landscape Architectural Services RJM Design Group, Inc.
31591 Camino Capistrano
San Juan Capistrano, CA 92675
[email protected]
www.RJMdesigngroup.com
[949] 493-2690 fax
[949] 493-2600 phone
City Council 21 – 325 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 21 – 326 5/16/2023
City of Stanton • Dog Park Consulting Design Services
Fee Proposal
RFP No. 22-097: On-Call
Landscape Architectural Services
City of Santa Ana
March 15, 2023 City Council 21 – 327 5/16/2023
Fee Proposal — Hourly Rate Schedule
RJM DESIGN GROUP, INC.

Principal Landscape Architect $190 - $210 per hour
Associate Landscape Architect $170 - $180 per hour
Landscape Architect $155 - $165 per hour
Job Captain / Landscape Designer $140 - $150 per hour
CADD Technician / Graphics $125 - $135 per hour
Clerical $95 per hour

CIVTEC (CIVIL ENGINEER)
Principal $185 per hour
Project Manager $150 per hour
Project Engineer $125 per hour
Project Surveyor $120 per hour
Design Engineer $100 per hour
Draftperson $75 per hour
Project Assistant $60 per hour
2-Man Survey Crew $275 per hour
3-Man Survey Crew $355 per hour

GLASIR (IRRIGATION)
On-Site Consulting $135 per hour
Irrigation Designer $110 per hour
Plan Check $110 per hour

FBA ENGINEERING (ELECTRICAL ENGINEERING)
Principal / Project Director $210 per hour
V.P. / Senior Associate $160 per hour
Associate / Project Manager $160 per hour
Construction Support $135 per hour
Electrical Designer $110 per hour
CAD / BIM Designer $90 per hour
Technical Typist $50 per hour

SVA ARCHITECTS
Partners $225 per hour
Principals $210 per hour
Sr. Project Architect / Manager $195 per hour
Sr. Project Designer $195 per hour
Project Architect / Manager $175 per hour
Project Designer $175 per hour
Job Captain $155 per hour
Intermediate Technical Designer $125 per hour
Junior Technical Designer $100 per hour
Administrative Staff $75 per hour
City Council 21 – 328 5/16/2023
Charges for subconsultant services are billed at cost plus a 15% coordination fee.

REIMBURSABLE EXPENSES
When incurred, the following project expenses will be billed at cost plus 15% administrative fee in addition to the above professional services fee:
• Printing, plotting, copying, scanning, photography, graphic expenses • Delivery, shipping, and handling of documents
• Permits, plan check, and inspection fees
• City business license
• Soils testing
Billings for all time and materials and contract extension work shall be in accordance with the level of work performed based on the categories listed above.

Hourly rates will be escalated each August 1st in accordance with any increase in the Consumer Price Index or other mutually agreed upon cost index, beginning with August 1, 2024. Provisions for fee escalation pertain to all contract extensions and additional work.

JONES AND MADHAVAN
Principal Architect $200 per hour
Principal Mechanical Engineer $200 per hour
Architectural Designer $125 per hour
Mechanical Designer $125 per hour
CAD Draftperson $95 per hour
Clerical $65 per hour

NEWLINE SKATEPARKS
Principal Director of Operation $180 per hour
Project Manager $120 per hour
Design Director $120 per hour
Design Production $100 per hour
City Council 21 – 329 5/16/2023
RJM Design Group, Inc.
31591 Camino Capistrano
San Juan Capistrano, CA 92675
[email protected]
www.RJMdesigngroup.com
[949] 493-2690 fax
[949] 493-2600 phone
City Council 21 – 330 5/16/2023
EXHIBIT 8
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CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND

STUDIO ONE ELEVEN FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between Studio One Eleven Consultant
corporation organized and existing under the Constitution and laws of the State of California

RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it desired to retain a Consultant having special skill and knowledge in the field of: landscape architectural services on an onB. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 22-097.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A , attached hereto and incorporated by reference
s Proposal - Exhibit B . 2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services Proposal, which is attached hereto and fully incorporated herein by this reference as Compensation - Exhibit C . Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 22-097. The total compensation for services provided by all consultants selected under RFP 22-097 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 9
City Council 21 – 378 5/16/2023

b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained with
increase by more than 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within City Council 21 – 379 5/16/2023

6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii)
with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

City Council 21 – 380 5/16/2023

(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:

The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

City Council 21 – 381 5/16/2023

Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by City Council 21 – 382 5/16/2023

reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like hall include all
nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 21 – 383 5/16/2023

or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.

City Council 21 – 384 5/16/2023

b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 21 – 385 5/16/2023

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Kirk Keller
Project Director
Studio One Eleven
245 East Third Street
Long Beach, CA 90802
City Council 21 – 386 5/16/2023

SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF

SANTA ANA AND STUDIO ONE ELEVEN FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agency

KIRK KELLER
Project Manager
City Council 21 – 387 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 21 – 388 5/16/2023
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097

INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on-call landscape architectural services.

The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west, Santiago Creek to the north, I-55 freeway to the east and South Coast Metro area to the south. The city is approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of California, as Santa Ana’s current population is estimated to surpass 334,000. This populace, living within the city’s 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the densest city in Orange County and second densest in the State.

Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.

In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance, transitioned to the Public Works Agency.

The City of Santa Ana’s Public Works Agency (PWA) is now responsible for the planning, design, development and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1) nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo and multiple joint-use sites. The City’s mission through our park system is to make lives and communities better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for selfdirected and organized recreation, positive alternatives for youth, and activities that encourage social connections, human development, and lifelong learning.

In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.

In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.

The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on-call, to augment staff with delivery of projects potentially on all levels, ranging from site specific master planning, concept planning, feasibility studies, design, contract document development bid advertisement and construction support.

City Council 21 – 389 5/16/2023
City of Santa Ana RFP 22-097
Page A1-1

SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an “on-call or asneeded” basis for various project assigned by the City during the term of the agreement. The Consultant shall have demonstrated expertise and experience in the areas of parks and recreation or other municipal projects, in areas that include but are not limited to planning new parks, site specific master planning of existing parks, sports fields & sports courts renovations, skate parks, dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban forestry, landscape renovations, irrigation renovations, interpretive signage:

Design Expertise: In addition to having a solid understanding of parks and recreation projects, Consultant shall have experience and expertise in sustainable environmental design, low impact development, water wise landscaping and irrigation, current trends, maintenance needs.

Site Specific Master Planning & Concept Development: Consultant shall have ability to participate in site specific master planning exercises and concept development. Consultant shall prepare and deliver colored renderings, 3-D modeling or other visuals as required to communicate the project. Consultant shall provide final rendered concept plan upon final approval of the layout.

Community Outreach: If requested, Consultant shall, facilitate community engagement meetings to collect public input, create community engagement tools.

Meetings and Presentations: If requested, Consultant shall attend and/or facilitate meetings with City Staff, Neighborhood Associations, permitting agencies, Boards, Commissions, and/or City Council as required. Consultant shall prepare presentation materials for us in these meetings.

Feasibility Studies: Consultant shall have ability to conduct feasibility studies, analyses and/or preliminary documents for new renovation or alteration projects, to help City determine viability..

Utility Search and Coordination: Consultant access utility companies and city records and coordinate into design. Consultant shall coordinate with said agencies throughout the design process.

Site Surveying: Consultant shall provide all field survey and topographic work necessary to complete the design effort.

Maps and Mapping Services: Consultant shall ability to provide, if requested.

Contract Documents: Consultant shall have ability to prepare complete plans and specifications for project bid advertisement. City will provide electronic title block files and boiler plate specifications; consultant shall adapt and develop document to include City Council 21 – 390 5/16/2023
City of Santa Ana RFP 22-097
Page A1-2
bid items and definitions, include modifications to General and Special Provisions, and incorporate technical architectural specifications. Plans shall incorporate design criteria and requirements conforming to the City of Santa Ana (CSA) and other governmental agencies including, but not limited to the California Building Code, ADA, CSA Standard Plans. All plans, the title sheet of the specifications, calculations and reports must be signed and stamped by the consultant’s licensed professional landscape architect, architect or engineer.

Cost Estimating: consultant shall provide cost estimating services to provide “Opinion of Probable Cost”. Consultant shall contact contractors, manufacturers, or draw info from recently bid projects when preparing their estimates.

Permits: Consultant shall assist City in obtaining approvals and/or permits from applicable agencies as needed, including project submittal, responding to plan check comments, and meeting with Building Officials if required.

Environmental: If requested, Consultant shall provide environmental review for projects, State CEQA and/or Federal NEPA, as required.

Storm Water Best Management Practices: have knowledge and incorporate into design practice principles of storm water best management practices (BMP).

WQMP: Consultant shall be able to determine when WQMP is required for a project, have ability to prepare the document, and incorporate the findings in the overall design.

Quality Control: Consultant shall tightly control the quality of the work perform by in-house staff and/or sub-consultants. Incomplete or poor quality work will not be accepted. No additional compensation will be approved for changes required to deliver a tightly coordinated set of contract documents.

Bid Advertisement Support: Consultant shall assist during the bid advertisement period by responding to bidder questions, attending pre-bid job walks, assisting with addenda preparation, attending pre-construction meeting.

Construction Support: Consultant shall assist during construction period by attending pre-construction meeting, responding to Requests for Information (RFIs), attending regular site meetings as requested and final inspections, submittal review, change order review, troubleshooting and finding solutions to unforeseen site conditions.

As Built Plans: Upon completion of project, as-built plans may be submitted to the consultant to incorporate all changes made during the construction period.

TASK ORDER PROCESS:

City Council 21 – 391 5/16/2023
City of Santa Ana RFP 22-097
Page A1-3
The intent of this RFP is to have several consultants under contract to be available to provide services, on-call, if the City shall need them. In executing a Professional Services Agreement with the selected firm(s), the City does not guarantee any Task Orders will be initiated during the life of the contract.

All work performed under this contract will require a Request to Release Notice to Proceed (RRNTP) by the City. On a project-by-project basis, a proposal will be requested from all OnCall Consultants by the City’s Project Manager or Contractor Administrator. Proposals shall define the scope of services, include a work plan, schedule, and proposed fee, which shall be based on the specified rates of compensation in the contract. The Project Manager/Contract Administration will review all proposals and select one firm for the work based on fee, availability, area of experience, and fair distribution of assigned work to all Consultants.

City Council 21 – 392 5/16/2023

EXHIBIT B
City Council 21 – 393 5/16/2023
Santa Ana On-Call Landscape
Architectural Services
March 15, 2023
Response to Request for Proposal (RFP) NO.: 22-097
Prepared for The City of Santa Ana
submitted by:

Our approach to landscape aims to restore
nature in our cities and improve all
communities through repair, enhancement and
design interventions City Council 21 – 394 5/16/2023
Table of Contents
Cover Letter
Contract Agreement Statement
Section 2: Project Team Members
Section 3: Understanding of Need
Section 4: Relevant Project Experience
03 04
06 9
13 22
30 City Council 21 – 395 5/16/2023
March 15, 2023
Suzi Furjanic, Project Manager
Public Works Agency; M-22
20 Civic Center Plaza; Ross Annex
Santa Ana, California 92701
RE: On-Call Landscape Architecture Services
Dear Ms. Furjanic,
We welcome the opportunity to provide the City of Santa Ana comprehensive and wide-ranging landscape architecture on-call services. At Studio One Eleven we understand the impact of current and anticipated multiple award-wining adaptive reuse projects 4th Street Market Lofts, Santa Ana Arts Collective (SAAC) and The Roost. We are currently working with Planning, Public Works and OFCA on the Orange County School of the Arts (OCSA) for open space improvement projects to the Santa Ana Campus with a focus on creating a collegiate level campus green. It is a city that we truly admire, and we would enthusiastically welcome the prospect to further contribute to its growth.

In our response that follows, we will demonstrate our experience working directly in partnership with city focus on open space rehabilitation, park development, adaptive reuse, and streetscape improvements. We appreciate the complexity involved in delivering important urban developments, and have a long history of working with internal and external stakeholders to establish consensus and facilitate positive outcomes.

Studio One Eleven is well-positioned to assist the City of Santa Ana with their ‘on-call’ projects. Our team has had extensive experience in transforming existing urban spaces, including renovations, changes-of-use, and initial design concepts and visualizations to public outreach and the preparation of construction documents in coordinating various disciplines and representing our clients during the construction contract administration phase of a project.
landscape architecture and community engagement, featuring a nimble and innovative design team, we believe in our ability to be a valuable partner to the city of Santa Ana. Studio One Eleven is experienced in working throughout greater Los Angeles and Orange counties and we are familiar with the many departments and agencies that make up the planning and development ecosystem of cities. We welcome the opportunity to provide comprehensive and wide-ranging landscape architecture design services and look forward to Should you have any questions, or need additional information, please do not hesitate to contact me at [email protected], or (562) 247-6206, as primary contact and an authorized representative able to Sincerely,
Kirk Keller, ASLA, Principal
Studio One Eleven
Studio One Eleven
245 East Third St.

Long Beach, CA 90802
Contact Information: Kirk Keller, ASLA, Principal
t: 562-901-1521 c: 562-247-6206
e: [email protected]
City Council 21 – 396 5/16/2023
Section 1:

Our designs are inspired by careful
assessment of program, culture and place
City Council 21 – 397 5/16/2023
An integrated practice of architecture, urban design and landscape architecture dedicated to creating vibrant communities.

City Council 21 – 398 5/16/2023
Studio One Eleven has the depth of experience and
skilled staff to fully perform all the services required to partner with the City of Santa Ana for on-call
Landscape Architecture Services in developing
comprehensive, creative, and achievable designs. In
addition to having a solid understanding of parks and
recreation projects, we have experience and expertise
in innovative sustainable environmental design,
low impact development, water wise landscaping +
irrigation, current trends, and maintenance needs.

Many of the architectural and landscape architectural
roots in the Studio were founded upon working
with local city governments through incremental
improvement projects to revitalize existing
communities and open spaces, each with unique
identities and context. Our past parks and streetscape
projects have led to the transformation of the public
realm in multiple cities such as Third Street in
Long Beach, Sherman Way in Reseda, Paramount
Boulevard in Paramount, and Sepulveda Boulevard in
Westchester. Our planning and visioning efforts have
paved the way for revitalization in downtown Lomita,
Glendale, Torrance, and Long Beach. As champions
of human-centered design, we make sure that our
solutions respect and enhance the communities we
work with.

We understand that small interventions can provide
large impacts to existing public spaces and can
address many needs simultaneously such as
accessibility, sustainability, safety, aesthetics, as well as address the ever-evolving needs for end-users.

Studio One Eleven’s project team has experience
working within the many diverse neighborhoods of
Los Angeles and Orange Counties. We are a trusted
partner for numerous public agencies in Southern
California for on-call and peer review services
including the cities of Long Beach, Huntington Beach,
Paramount, Newport Beach, Anaheim, Downey, El
Monte and the County of Los Angeles Department
of Parks and Recreation. Our expertise is focused
on designing and implementing impactful projects at
a variety of scales, addressing the complex issues
affecting the daily lives of diverse city dwellers today and into the future. Through our work, we have
created more vibrant and welcoming public spaces
that have become beloved community destinations for
innovative, collaborative, and sustainable approach
to community-oriented design. We are well versed
in Crime Prevention Through Environmental Design
(CPTED) with focus on natural crime prevention
strategies and sustainability in addition to Nature
Based Solutions for stormwater management and
striking water-wise and low maintenance planting
design.

Looking for potential to enhance the character and
vitality of the public realm is built into our design
culture. We have worked with numerous clients
to develop innovative plans and visioning efforts
that successfully combine design excellence with
funding opportunities. For example, our work for
improvement project to include visioning for a blocklong streetscape enhancement proposal. A series of sketches were reviewed with the City Manager and
presented to the Public Works Director. As a result of
our efforts, the City was able to secure a $1 million
Caltrans grant to fund public realm enhancements.

Additionally, our recent design leadership on the
Rancho Los Cerritos Stormwater Reclamation Plan
received a combined $9 million in grants.

City Council 21 – 399 5/16/2023
Our designs have a community oriented
focus coupled with sustainable landscapes
City Council 21 – 400 5/16/2023
Kirk Keller, ASLA
Project Director,
Principal in Charge
24 years experience
Time on this project: 15%
Albert Hernandez
Project Manager
7+ years experience
Time on this project: 30%
Moiri Fleming, ASLA
Project Landscape Architect
15 years experience
Time on this project: 15%
Shruti Shankar, AICP
Urban Design Director
13 years experience
Time on this project: 10%

PRIME CONSULTANT
Studio One Eleven
Labib Funk + Associates
(LFA)
Civil and Structural
Engineering
Frank LaRocca, PE
17 years experience
Hahn and Associates
Surveying / Mapping
Brandon Hahn, PLS
34 years experience
Rider Levett Bucknall
(RLB)
Cost Estimator
Aled Jenkins
22 years experience
Helix Environmental
Environmental Services
Andrea Bitterling
24 years experience
Studio One Eleven and
our sub-consultant team
have collaborated on a
combined 30+ projects
together

PUBLIC WORKS AGENCY
Park Planning Division
City Council 21 – 401 5/16/2023
Education
Bachelor of Science,
Landscape Architecture
with Honors, Cornell
University, Ithaca, NY
Heriot-Watt University,
Landscape Architecture
III, Edinburgh, Scotland
American Society of
Landscape Architects
Council of Landscape
Architects Registration
Board
Kirk Keller, ASLA, LEED AP
Principal, Landscape Architecture
Kirk Keller, ASLA is the Director of the Landscape Architecture Studio with focus on sustainable parks, streetscape and urban development projects. He brings over 24 years of experience in facilitating successful outcomes, working directly in partnership with city agencies, community groups and other organizations identities. Kirk provides a depth of knowledge on best practices, innovative design, and management of projects, from Urban Parklets in Long Beach to Adaptive Re-use developments, streetscape and parks in Los Angeles. He is well-versed in organizing and leading project teams in the completion of a given project with pedestrian oriented and sustainable design strategies integrated to the greatest extent possible.

Kirk received a Bachelor of Science in Landscape Architecture with Honors from Cornell University. He has been a LEED® Accredited Professional since 2007 and is a licensed landscape architect in California, Nevada, and Texas.

Education
Sustainability,
University of
California, Los
Angeles - Extension
Master of Urban
Design, Washington
University, St. Louis,
Missouri
Bachelor of
Architecture, Anna
University, Chennai,
India
American Planning
Association
Shruti Shankar, AICP, LEED AP ND
Associate, Urban Design Director
Shruti Shankar, AICP brings over a decade of design, planning and sustainability experience to Studio One Eleven in her role as Urban Design Director. Her work focuses on creating sustainable and equitable urbanism, and vibrant urban places by combining data-driven insights, design thinking, community engagement and collaborative city-building practices. She is experienced in a variety of project types, including visioning, master planning, public space design, and tactical urbanism for placemaking and testing improvements.

Shruti co-authored a study in collaboration with USC, focusing on measures of equity, sustainability and park need to identify high-priority areas for park development in Los Angeles County. The study explored a joint development model for parks and open space, put forth by the Los Angeles Regional Open Space and Affordable Housing (LA ROSAH) Collaborative. Shruti also recently led visioning efforts for Downtown Torrance, working with the City and key local stakeholders to create a plan and strategy to implement improvements for the area including public realm and open space amenities.

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Education
Bachelor of Science
Landscape
Architecture, California
Polytechnic State
University Pomona,
California.

Albert Hernandez
Project Manager
Albert Hernandez is a Project Captain at Studio One Eleven and has vast experience is construction design and construction implementation for a variety of landscape architectural projects including parks, multi-family housing and urban streetscapes.

He has been responsible for leading documentation efforts on several landscape studio projects including most recently the George Washington Carver Park Playground Improvements, Reno Entertainment District Streetscape, Glendale Arts and Entertainment Street Improvements and the OCSA Santa Ana Campus Green.
consultants and jurisdictions to create spaces that active the public realm, create pleasant gathering spaces and connectivity to amenities, transportation, and open spaces. Albert has been a resident of Santa Ana for the past 3 years.

Education
Bachelors of Science
Landscape
Architecture, Temple
University,
Philadelphia
Pennsylvania
American Society of
Landscape Architects
Moiri Fleming, ASLA
Associate, Project Landscape Architect
Moiri Fleming is a Project Landscape Architect at Studio One Eleven and 15 years of experience in conceptual planning through construction implementation for a variety of landscape architectural projects including parks and urban plazas.

She has been responsible for leading design efforts on various landscape studio projects including most recently the Reno Entertainment District 2 acre Urban Park, Harvey Milk Park, Paramount Boulevard Urban Revitalization / citywide bus shelter renovations, The Oaks School greenspace, Sherman Way Streetscape, and the design of a range of public spaces in Los Angeles.

Her experience entails designing spaces that promote pedestrian activity within the public realm, community gathering spaces and connectivity to open space, master-planning, green infrastructure /storm water capture and re-use, and incorporating California adapted and native plants into the design. Moiri is a licensed landscape architect in California.

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environmentally responsible and
prosperous
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SCOPE OF WORK
Task I - Design Services (1-3 months)
With an emphasis on creating cohesive, sustainable
and vibrant pedestrian-scaled outdoor spaces, our
designs begin by evaluating the context, connectivity,
and history of a space to identify project constraints
work quickly to establish project goals, landscape
character, and determine programming of outdoor
spaces in collaboration with community partners and
city agencies.

S111 can prepare project concept narratives,
landscape design intent, project goals, diagrams,
supportive precedent imagery and strategies,
including but not limited to the following: crime
prevention through environmental design (CPTED),
innovative stormwater collection, nature based
solutions and low impact development (LID),
sustainable material selections, site appropriate
water wise landscaping, natural shading, high
for long term maintenance and longevity of design
elements and their materiality. As part of the process
we also evaluate any current and future local or
national trends regarding public space as a source
for recreation, wellness, and community building.

We also look at established versus emerging
technologies (e.g. smart infrastructure) and make
recommendations regarding space programming
signage and connectivity.

Task I - Sample Deliverables
• Kick-off meeting and meeting(s) at deliverable
milestones
• Summary of project goals, objectives, and design
Criteria
• Precedent Imagery
• Conceptual design diagrams, notes and selective
imagery
• 3D visualizations/simulations (SketchUp with
Lumion, Enscape or Photoshop rendering techniques)
• Illustrative conceptual overall plans and selected
enlargements
• Illustrative sections or axonometric view drawings
• Proposed planting, hardscape, and site furnishings
palettes
• Draft and Final Design concept packages• City Staff,
Planning Commission or City Council presentations
Task II - Feasibility Studies & Needs Assessment
(1-2 months)
Studio One Eleven will review the City’s existing parks and open space plans and relevant public policies
to establish the applicable codes and processes
priorities that will inform the project. We will utilize this information to aid in evaluating opportunities and constraints.
to evaluate and document considering items
such as: use/capacity, arrangements, condition,
vehicular and pedestrian accessibility, tree canopy,
site furnishing/amenities, lighting, parking, above
ground infrastructure, proximity project site to public transportation. Develop a Strengths, Weakness,
Opportunities and Threats (SWOT) analysis to
gain an understanding of condition, functionality,
convenience and to inform improvements or
measures that should be encouraged to support the
Plan based on the existing conditions. Engage CASp
consultant to evaluate the accessibility of a particular park or community building, as occurs.

Task II - Sample Deliverables
• Research memorandum with matrix of applicable
codes and any planned projects or adjacencies
• Existing Conditions Assessment & Feasibility Report
• Site diagrams and existing context photos with notes
•Existing and Proposed sections and/or plan diagrams
• SWOT analysis of existing inventory
• Opportunities diagram with design strategies
• CASp report, if applicable
• Monthly check in meetings with City and status
report
• Opinion of ROM costs and analysis (e.g. cost of
tactical improvements vs. complete transformation)
Task III - Outreach and Community Engagement (6
months)
Prior to establishing an Outreach and Community
Engagement strategy tailored to the project our Team
will meet with the City to review prior outreach efforts and review what information has been gathered that
information the Team will develop an engagement
plan for City review and comment. During this process
S111 will work with the City to identify key community
members and neighborhood / focus groups that will
be empowered to take an active role in the outreach
and engagement process as partners with our team.

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Following approval of the strategy S111 will establish
a project branding (fonts, colors, illustration graphic style, etc.) that will be used for all materials to give the project an identity that will become familiar
and recognizable throughout the various tasks
and deliverables. Outreach and engagement is
expected to occur throughout the project to inform
each subsequent task and to create a transparent
supported by the community.

Studio One Eleven brings strong graphic visualization
skills to enable the layperson to engage with
complex planning and development ideas through
approachable, creative, and fun imagery, including
sketches, drawings, and precedents. We will utilize
these abilities throughout the community outreach
process to provide creative and engaging community
workshops, walk abouts, meetings, and also to
compile the project design documents as a highly
visual product that is succinct and easy to understand. postings in public places, and social media to inform
the community of the project and to be informed of
outreach events requesting their participation. We
begin outreach with a community wide multilingual
survey distributed among multiple platforms including
online (e.g. survey monkey), facilitated stakeholder
focus groups, community events (i.e. school or
neighborhood group existing meetings), and
pedestrian intercept surveys at parks.

The goal is to include community as stakeholders in
the development and implementation of viable and
impactful solutions. The most successful projects for
us feature meaningful public engagement and careful
analysis of the patterns that shape the fabric of a
place.

All survey and community engagement data will be
collated, analyzed, and presented in graphic format
for visual clarity. Results will be broken down to
identify correlations or differences between feedback
received on the various aspects of a project. We will
also keep track of the number of community members
engaged throughout the process. Community
meetings will be facilitated in a bi-lingual format.

Task III - Sample Deliverables
• Create outreach and engagement plan with input
from City
• Multilingual online survey/questionnaire released
City-wide
materials
• Attendance at and facilitation of meeting w/working
group of City Staff and key stakeholder focus groups
• Community workshops, organized by geography or
recreation activity, to assess community-wide needs
and desires
• Outreach Findings
• Prepare and present materials at Recreation and
Parks Committee meeting
• Monthly check in meetings with City and status
report
Conceptual Development (1-3 months)
The analysis of current park system usage, needs,
desires, and interest of the community can be
represented as a separate of integrated deliverable.

Utilizing the information gathered in needs
assessment phase will begin with a review of the
community input to assess current and future park
needs.

The Project Team will convene for a working session
with the City to facilitate a goal setting discussion
and to review project objectives, site constraints,
desired development program, overall parameters,
and regulatory provisions. This working session will
help guide the project visioning and design process to
project.

S111 has successfully facilitated design charrette(s)
with Project Team, sub-consultants, City Staff, and
other stakeholders, to inform the conceptual site
layout and diagram depending on project scale and
need. Charrettes allow all parties to participate in
extensive, hands-on exploration of possibilities for the Our creative team is adept at conveying concepts in
numerous ways. A ‘kit of parts’ approach allows city
staff and community members to understand various
components that contribute to design by providing
a menu that can be expanded or reduced based
on feedback. S111 will evolve initial conceptual
site layout sketches and diagrams into conceptual
alternatives utilizing an array of diagrams, precedent
imagery, landscape palettes, 2D and 3D vignettes,
and plan layouts to convey ideas. We are very nimble
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with developing options for consideration and further
exploration.

The goal of this phase of work is to present big ideas
a preferred direction. Our team is well versed in
developing design concepts and related activities
and documentation.

Task IV - Sample Deliverables
• Site diagram with a list of project criteria and design components for consideration with imagery
• Precedent imagery
• Design plan options and comparative studies
• 3D visualizations/simulations (utilizing SketchUp
models with Lumion, Enscape or Photoshop rendering
techniques) with ‘before’ photo references
• 3D Animations and 3D models (laser cut, wire or
powder printed)
• Illustrative conceptual overall plans and selected
design enlargement plans
• Illustrative ‘before’ and ‘after’ sections
• Proposed planting palette, building material palette, and site furnishings palette
• Rough Order of Magnitude (ROM) cost estimates
• Make presentations City Staff, Planning Commission
and City Council meetings
• Final report and Design concept package
Task V - Meetings and Presentations
S111 has vast experience with attending, facilitating
and developing all presentation materials and
agendas for meetings with City Staff, Neighborhood
Associations, Permitting Agencies, Boards,
Commissions, and City Councils. Scheduling ongoing
check-in meetings is an important part of effective
project communication. Following the kick-off, Studio
One Eleven will coordinate with the City to establish
a cadence for bi-weekly or monthly check-in calls via
Microsoft Teams or similar teleconference platform.

These regular check-ins will provide an opportunity
to chart completed tasks, review status of ongoing
the schedule or budget and prepare for upcoming
presentations.

Task V - Sample Deliverables
• Attend bi-weekly or monthly meetings
• Prepare a meeting summary, including action items,
for each meeting.
information needed for project development.
• Attend presentation(s) to share community feedback
meetings.
• Materials provided in PDF or Powerpoint format
and include suggested design, studies/analysis,
concept plans/options, precedent imagery, 2D and 3D
renderings, and ROM estimates.

Task VI - Utility Search and Coordination
S111 would provide utility records search and
coordination via a sub-consultant civil engineer.

Task VI - Deliverables
• Research, review and compile as-built improvement
plans, utility information, and other available existing public utility infrastructure record data within project limits [sanitary sewer, water, storm drain, and dry
utility (electricity, gas, and communications) systems]. • Review for potential impacts to the proposed design
• Drafting available and applicable as-built utility
lines (both wet and dry) in CAD format for use by the
project team.
• Provide list of data and information required from the City or other agencies.

Task VII - Site Surveying and Mapping
topographic work to support a project design and
documentation effort via a sub-consultant surveyor.

Task VII - Deliverables
land and improvements within and adjoining the
mapping limits of the project area.
• Survey will show buildings, adjoining structures,
driveways and parking areas, hardscape, visible
utilities, invert elevations of accessible storm drain
manholes and catch basins, overhead utility wires,
poles, walls and fences, drainage structures,
waterways, major trees (4” and larger), 1’ interval
contours and spot elevations throughout.
• Work will be oriented horizontally to CA State Plane
Coordinates and vertically to a referenced benchmark.
• Plans will be prepared using AutoCAD (Civil 3D
software with comprehensive digital surface).

Task VIII - Contract Documents (3-6 months)
We are especially enthusiastic about the opportunity
to realize our conceptual designs. Under the
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leadership of licensed landscape architects, our team
brings considerable experience in the execution of a
variety of public projects and proven ability to prepare advertisement. Design of project improvements will
be prepared in accordance with established design
criteria and conform to requirements of the City of
Santa Ana (CSA) and other governmental agencies
including, but not limited to the California Building
Code, ADA, CSA Standard Plans, and State Water
Ordinance Requirements in order to achieve project
objectives. The PS&E will be submitted to the City
at established contract documents milestones with
and reports will be signed and stamped by the
licensed professional landscape architect, architect or engineer.

Task VIII - Sample Deliverables
• Project delivery schedule
• CAD drawings – demolition, hardscape, irrigation,
planting, site furnishings, sections/elevations, details, material schedules.
• Supporting calculations and reports
-Sub-consultant drawings (e.g. civil, structural)
• Bi-Weekly project coordination meetings with City
during plan preparation phases per Task IV
• Provide milestone submittals for City review and
consultant coordination (i.e. 50%, 90%, 100%)
• ROM (Rough Order of Magnitude) Costs per Task IX
Task IX - Cost Estimating
S111 can provide opinion of probable costs and
ROM pricing for design studies and conceptual
development phases, based on our experience
of costs with similar and recent projects. This is
necessary to establish a design that meets both
the anticipated budget and project criteria. For
projects of certain scale or complexity, and during
documentation we recommend a cost estimating
sub-consultant to provide detailed cost estimates
that associate with milestone submittals prior to
bidding. If Value Engineering of design is required to
reduce anticipated construction costs it is expected
to occur via ‘redlines’ to the concept package and
Cost Estimator will revise the ROM accordingly.

City is to provide written approval of project budget,
project scope, and design elements to be included in
Documentation.

The establishment of budget and design alignment
is expected to occur prior to development of contract
documents to establish if ‘value engineering’ of design and revisions of documents to reduce construction
costs or if additional budget is required to meet
established project criteria. Value Engineering
of design and revisions to documents to reduce
construction costs after completion of Schematic
Design would be an additional service. City is
expected to provide soft and hard cost budget at the
onset of a project to assist in designing to budget.

Task IX - Sample Deliverables
• Attend meeting via teleconference with City to review ROM costs and determine if project budget aligns with
proposed design.
• Opinion of ROM costs and analysis (e.g. cost of
tactical improvements vs. complete transformation)
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• ROM/concept estimate
• 100% schematic design cost estimate
• 50% design development cost estimate
• 30 or 50% construction documents cost estimate
Task X - Permitting
While Studio One Eleven will work to best collaborate
with the project team and City staff, the schedule
for permitting will ultimately be determined by the
authority having jurisdiction (AHJ). S111 cannot
guarantee a schedule for permitting review and
approval but may use experience from similar projects
to establish a suggested timeframe.

Task X - Sample Deliverables
• Coordinate permitting submittals with CSA
departments, and applicable AHJ’s (e.g. OCFA)
• Revise landscape architectural plans based on plan
check comments.
• Coordinate any changes to hardscape, irrigation
and planting based on Agency plan check review
comments with consultant team.
• Respond to plan check comments with written
narrative and revised plans to clear corrections to
obtain landscape plan approval for permit. Maintain
matrix with department comments and responses per
plan check submittal.
• Meeting with City staff for update of permitting
status.

It is expected that a City project manager may be
pays all permit fees.

Task XI - Environmental
S111 would provide environmental review for projects,
California Environmental Quality Act (CEQA) and/
or National Environmental Policy Act (NEPA) via a
specialized Environmental Services sub-consultant.

Items commonly addressed include but are not
limited to biological resources, cultural resources, air quality, and GHGs. Cultural resources management
should consider coordination with First Nation
representatives.

Task XI - Sample Deliverables
• Technical studies and documentation reports
conforming to regulatory guidelines including Project
Description; summary of any prior Project and
environmental documents; an analysis comparing
impacts of the proposed Project to the impacts
documents; an environmental determination reaching
the conclusion of appropriate
environmental documentation/determination for
the proposed Project; and a mitigation monitoring
required.

Task XII - Storm Water Best Management
Practices (BMPs)
S111 and our sub-consultant civil engineers look
beyond local jurisdictional requirements to integrate
best practices and innovative approaches to
stormwater management into the design process.

S111 will contribute enhanced strategies and
recommendations for above ground project/sitewould focus on below ground infrastructure. We advocate for sustainable landscape features referred
to as nature-based solutions (NBS), when feasible,
such as permeable pavement systems, rain gardens/
bioswales, street trees, green roofs or walls, and
plant selections intended to collectively transform
stormwater management, reduce urban heat-island
effect, improve air and water quality, and elevate
the overall quality of life in a public realm project.

S111 and consultant incorporate the BMPs and NBS
features into a project to the extent possible as the
design develops from concept to documentation.

A Geotechnical report including recommendations
an important consideration when establishing a
stormwater strategy. It would be requested of the City
or could be provided by a subconsultant geotechnical
engineer.

Task XII - Sample Deliverables
• Evaluate the opportunities and constraints with a
particular focus on the opportunities for integration of NBS as public realm components.
•Create a BMP strategies toolkit for consideration in
the form of precedent/example images and a detailed
special requirements.
•Develop scenarios in the form of sketches or
visualizations to convey NBS strategies and locations
that can be folded into the development of the plan.
•The scenarios will serve to present visual ideas
recommendations for stormwater management, urban
cooling, placemaking character and environmental
quality.

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•Prepare stormwater mitigation plans, calculations
and reports including: Storm Water Pollution
Prevention Plan (SWPPP) Document and Preliminary
Storm Water Management Plan/Low Impact
Development (LID) Plan
Task XIII - Water Quality Management Plan
(WQMP)
S111 would provide a WQMP via a sub-consultant
civil engineer to support project BMPs design
and documentation effort. The WQMP guides
the planning, implementation, monitoring, and
performance of best management practices while
meeting requirements of quality control measures.

Task XIII - Sample Deliverables
• LID BMP Feasibility Analysis and determination of
• Sizing of the BMPs required to meet water quality
requirements
• Conceptual/Preliminary WQMP document
• Final Project WQMP documents
Task XIV - Quality Control
See S111 Quality Assurance Plan
Task XV - Bid Advertisement Support
After completion of permitting S111 would assist in
preparation and assembly of bid package and support
City throughout the project advertisement period with
the exception of bid negotiations with Contractor and
City.

Task XV - Sample Deliverables
schedule.
construction documents and design intent via RFI or
RFC.
for substitution, additive or deductive alternates.
• Issue Construction Change Directives (CCD),
Addenda and/or Bulletins with narrative if any
changes occur based on bidding.
• Attendance at in-person bid walk and preconstruction meeting.

Task XVI - Construction Support
We are excited to provide construction support
services as a part of seeing a project’s design intent
members are dedicated to each project for its entirety.

Task XVI - Sample Deliverables
• Attendance at construction kick-off meeting with
City and selected General Contractor for a “page
turn” of project documents and review of construction
schedule and sequence.
• Review RFI’s, shop drawings, samples, mock-ups
and product submittals for compliance with Plans and
• Review digital photographs of plant material, size
• Tagging of trees at nursery, as applicable
Attend OAC meetings and provide Meeting Minutes
and construction progress reports for electronic
distribution.
• Review contractor requests for change order.
• Conduct site observation to review progress of
construction and provide report(s) at stages
critical to construction. Observation reports are
• Site observation job walk with Contractor and City
representative to generate “punch list” items.
• Final site observation job walk with Contractor
and City representative for acceptance of work in
substantial compliance with plan documents and
Task XVII- As Built Plans
project close-out. After receipt of the Contractor’s
construction drawing “redline” notations and records,
prepare as-built drawings where each drawing sheet
is prominently noted “RECORD DRAWING” and all
as-built changes are clouded with a numbered delta
symbol keyed to a numbered delta symbol in the title
block revisions column. The AutoCAD layering system
used will make it possible to print out a correct,
unclouded as-constructed drawing.

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Studio One Eleven takes pride in our longstanding relationships with cities and public agencies. In our work, we utilize a variety of methods and technologies to communicate the progress and process of a given project.

Our Senior Studio Directors and/or Project Landscape Architect act as the single point of contact to the City with a designated project manager responsible for all correspondence and consultant coordination. As a result we have found that Studio representatives and City staff become familiar and forge a strong team relationship. Throughout the process, we are in regular communication with the City via email and phone to review progress, solicit feedback, coordinate project milestones and ask or answer any questions that may arise. Projects usually begin with an initial on-site meeting to enable the project team and the City staff to meet one another in person, review project requirements and to begin site analysis. We typically ask the City to provide any available GIS data, surveys, as-built drawings or other studies for review prior to the site walk.

Immediately following the meeting, we will provide a record of the discussion and any requests in writing for During the course of a project we normally rely on Zoom or Microsoft Teams meetings for review of project milestone deliverables, but we are also adept at using Cisco Webex, Uber Conference or GoTo Meetings if preferred. Each meeting is followed by written meeting minutes and a digital copy of the milestone we have also utilized Miro, an interactive online whiteboard that simulates a pin-up wall and allows for direct collaboration between all project team member and City staff.

Our graphic work incorporates a variety of media and computer programs, including photography, hand-drawn sketches, Photoshop, Illustrator, InDesign, Sketchup, Enscape and Lumion to visualize and communicate Smartsheet which allows for information to be formulated into Grid views, Gantt Charts, Card view, or Calendar view as desired. For simpler projects we utilize Microsoft Excel.

We are experienced in preparing in-person or teleconference presentations to Planning Commissions, City Councils and City Staff using plans, sections, precedent images, renderings or animations. Prior to developing the presentation, we coordinate with the City and tailor the materials to their preferred format -- providing PDF Excel matrix and online or in-person meetings.

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Studio One Eleven has comprehensive design
and technical expertise, with quality assurance/
quality control procedures built into our design and
documentation process. Quality isn’t “inspected” into
each of our projects; it is planned for and designed
into them. Our quality assurance (QA) starts at
the beginning of each project. We begin with
and expertise. Each project is assigned to the
appropriate staff and leadership. Our quality
in the documents. As part of our corporate culture,
a QMP is developed for each project and included
as an integral part of the project work plan. The
project’s size and complexity will generally determine
the magnitude of, and detail required for, the plan.
documents are to be reviewed, who will review them,
when documents are to be reviewed, the schedule
and budget allotted for each review and the schedule
and budget allotted for making corrections and
coordination with consultants. The Project Manager
assigns the QMP responsibilities to members of the
project team. The plan must incorporate both the QA
and QMP project requirements, including scheduled
milestone reviews by the appropriate individuals.

Conceptual review – One or more persons check
the basic concepts on which the project is based.

In the early stages of the project, basic concepts
are developed which are then implemented
throughout the remainder of the document process.

If those concepts are not sound, the details of the
construction documents will not work. Someone
outside of the project team will review those basic
concepts to make sure they make sense and can
be achieved within the project budget and schedule
constraints. The reviewer(s) also ensure that the
constructed project will meet the client’s needs as
Discipline review(s) – One or more independent
persons review the technical aspects of the project
to determine that the agreed-upon criteria and
procedures are being followed, client/contract
being followed. Discipline review(s) may be either
intra-disciplinary, where an experienced person
from each discipline (architecture, urban design
or landscape architecture) checks the applicable
by that discipline; inter-disciplinary, where one or
more individuals from the project team perform a
detailed review to ensure consistency and identify
Project manual review – This review is conducted
by the team member responsible for preparing the
initial spec check-list. Any new or edited prototypical spec sections are reviewed page by page for
accuracy. Any corrections are brought to the
into the master.

Drawings to Project Manual cross-check – This
check is conducted by the team member responsible
for the project manual review. This review will also
that will need to appear on the drawings and check
for inconsistencies between the drawings and
Constructibility review – A constructibility review
is conducted to identify potential technical or
contractors.

Final bid set review – One or more independent
contractors. The aim here is to uncover any potential
inconsistencies to minimize questions, addenda and/
or change orders after the contract award.

Conducting Effective Quality Review
Our most effective method for making quality
assurance happen is to plan for it. Studio One
Eleven has a comprehensive quality assurance/
quality control procedure built into our design and
documentation process as part of our corporate
culture. Quality management doesn’t rely solely on
checklists; it relies on the people and the process.

The normal, everyday work processes followed by
each and every team member determine the quality
of our deliverables. Additionally, we stay current
with laws, codes and regulations as an essential
part of our everyday best practices and also through
continuing education and related seminars for
licensure renewals.

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creative learning experiences
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In order to improve the safety of pedestrians Studio One Eleven reinvigorated a 1/2 mile streetscape of Paramount Boulevard, between Jackson Street and Madison Street. The project required a full analysis of the uses, arrangements, engineering, and mobility of cars and pedestrians throughout the area, as well as an understanding of what improvements should be encouraged on neighboring properties to support the plan. As part of the process, the district was evaluated for opportunities and constraints on both public and private property. A ‘kit of parts’ was employed in order to bring a positive impact to the streetscape experience as part of a full service design and documentation effort. Studio One Eleven is working on a citywide bus shelter improvement project inspired by the revitalization project as well as upgrades to Progress Park.

Client: City of Paramount
Contact: Adriana Figueroa, Public Works Director
Completed: 2016 - current
Consultant Project Manager: Kirk Keller
This streetscape renovation helped re-envision the
character of downtown Paramount.

Paramount Boulevard Urban Revitalization
Paramount, California
Recognized: ASLA Southern California - Honor Award
City Council 21 – 414 5/16/2023
Harvey Milk Park is in the process of being
transformed into a space that is open and
welcoming to the community around it.

The centerpiece of Harvey Milk Park is Equality Plaza, which commemorates Milk and includes plaques with the names of local LGBTQ leaders on its Memorial Wall. The landscape improvement effort led by Studio One Eleven fully utilizes the space through multifunctional seating areas and a hardscape plaza with new lighting, trees and drought tolerant planting design. The plaza includes a concrete replica of the famous “Soapbox” Milk stood on to inspire crowds when he spoke and was re-envisioned as an active gathering space centered around a historic WPA mural.

Client: City of Long Beach
Contact: Christopher Koontz, Director of Community Development, [email protected], (582) 570-6288
Completed: 2017-2019
Consultant Project Manager: Kirk Keller
Harvey Milk Park + Equity Plaza
Long Beach, CA
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The project included a robust community outreach process and aims to reclaim valuable yet underutilized space in the downtown to create a dynamic, vibrant, people-place that supports the City’s desire streetscape improvements and a whimsical, artistic overlay to create a destination on Artsakh Avenue that links to other activities in the area, encouraging visitors to stroll, explore and discover the unique offerings of the downtown Arts and Entertainment District. The design and programming also celebrate local art and existing museums, and the revitalization of the street edge and facades of two existing public garages. The project is currently in permit review.

Client: City of Glendale
Contact: Sakis Oganesyan, Deputy Director of Public Works [email protected], (818) 548-3945
Completed: 2019 - Present
Consultant Project Manager: Albert Hernandez
Studio One Eleven is providing placemaking,
landscape and urban design services for Glendale’s
downtown Arts and Entertainment District.

Glendale Arts & Entertainment District Visioning
Glendale, California
City Council 21 – 416 5/16/2023
The Western Gage Park is a transformative project that converts a blighted vacant lot into a vibrant community playground.

Inspired by the neighborhood’s early 20th century agricultural history, the design celebrates the imagery of of the play structure evoke bright shades of fruits and vegetables. The park’s recreational elements encourage balance, stability, and climbing opportunities for multiple ages.

Client: City of Los Angeles, Dept. of Recreation and Parks Contact: Craig Raines, Acting Landscape Architect II,
[email protected], (212) 202-2652
Completed: 2018-2020
Consultant Project Manager: Kirk Keller
Western & Gage Tot Park
Los Angeles, CA
City Council 21 – 417 5/16/2023
MacLaren Community Park
El Monte, CA
The City of El Monte has .42 acres of parkland
per 1,000 residents. The MacLaren Community
Park provides 5.33 acres of new park space and is
designed around a central pedestrian promenade
as the organizing element allowing for a variety of
community events and recreation. A Performance
Pavilion is located at the terminus of the central lawn.

Olympic training facility and can also be divided into
School and Grade School Age Playgrounds include
turf play mound surrounded by permeable paving.

Two Adult Exercise Areas are situated within a short
distance from the youth play area and basketball
courts with the intent to create an intergenerational
activity zone.

Storm water is captured and treated through
numerous bio-swales, permeable paving areas,
proposed adjacent to the parks’ west entrance for
high visibility and a Children’s discovery/learning
garden is adjacent to the Playground to encourage
exploring nature as a part of creative play.

This project was recently submitted for Prop 68 State
Park Program funding.
and City of El Monte
Contact: Betty Donavanik, Director of Community &
Economic Development
Completed: 2021
Consultant Project Manager: Kirk Keller
A landscape inspired by ‘La Rambla’ in Barcelona, MacLaren Community Park provides connectivity, recreation and walkability
City Council 21 – 418 5/16/2023
This $1.5 million renovation project introduces bold new play equipment and such as peanuts, sweet potatoes and soy beans. The design incorporates accessibility improvements, new lighting, site furnishings, planting and stormwater upgrades to create exciting play-learning environments that enable multiple age groups of children to explore ideas through interactive play. The organic forms and layouts support a series of multi sensory spaces aimed to skills. The project documentation has been submitted for permit review with construction expected to begin Summer 2023.

Client: County of Los Angeles Department of Parks and Recreation Contact: Jorge Gutierrez, PLA, Project Manager
[email protected], (626) 588-5325
Completed: 2022 - current
Consultant Project Manager: Albert Hernandez
Exploring the connections that enable curiosity, education and play to honor the innovations of George Washington
Carver.

George Washington Carver Park Renovation
Los Angeles, California
City Council 21 – 419 5/16/2023
Contact Project Email Phone
Adriana Figueroa
Public Works Director
City of Paramount
15300 Downey Avenue
Paramount, CA 90723
Paramount Boulevard
Streetscape
Improvements and City
Wide Bus Replacement
Shelter Program
562.220.2100
Contact Project Email Phone
Chris Koontz
Planning Bureau Manager
City of Long Beach
141 W Ocean Blvd.

Long Beach, CA 90802
Harvey Milk Park &
Equality Plaza
[email protected] 562.570.6288
Contact Project Email Phone
Sarkis Oganesyan, PE,
PTOE
Principal Civil Engineer
City of Glendale
Dept. of Public Works
633 E. Broadway, Room
205 Glendale, CA 91206
Glendale Arts and
Entertainment District
Visioning and Artsakh
Avenue Improvements
[email protected] 818.548.3945
Contact Project Email Phone
Ursula Luna-Reynosa
Director of Community
Development
City of Huntington Beach
Planning Division
2000 Main Street
Huntington Beach, CA
Huntington Beach
Downtown Urban
Study and Main Street
Redesign
[email protected] 714.536.5554
Contact Project Email Phone
Jorge Gutierrez, PLA
Project Manager
County of Los Angeles
Department of Parks and
Recreation
1000 S Fremont Ave.

Building A-9 West, Unit #40
Alhambra, CA 90805
East Rancho Dominguez
Park Renovation
George Washington
Carver Park Renovations
[email protected] 626.588.5325
City Council 21 – 420 5/16/2023
We view every project as an opportunity
to create spaces that connect with nature
City Council 21 – 421 5/16/2023
City Council 21 – 422 5/16/2023
Kirk Keller
Studio One Eleven
Principal, Landscape Architecture
March 15, 2023
City Council 21 – 423 5/16/2023
City Council 21 – 424 5/16/2023
Principal, Landscape Architecture
Studio One Eleven
March 15, 2023
City Council 21 – 425 5/16/2023
City Council 21 – 426 5/16/2023

EXHIBIT C

COMPENSATION
Fee Proposal including hourly rates if applicable
City Council 21 – 427 5/16/2023
Santa Ana On-Call Landscape
Architectural Services
March 15, 2023
Response to Request for Proposal (RFP) NO.: 22-097
Prepared for The City of Santa Ana
Fee Proposal
submitted by:

Our approach to landscape aims to restore
nature in our cities and improve all
communities through repair, enhancement and
design interventions City Council 21 – 428 5/16/2023
Professional Services Rates
Professional Staff Category
Staff 12: Senior Principal
Staff 11: Principal - Kirk Keller, ASLA
Staff 10: Senior Studio Director
Staff 9: Associate Principal
Staff 8: Senior Associate / Designer Director - Shruti Shankar, AICP Staff 7: Senior Project Manager
Staff 6: Associate / Design Manager - Moiri Fleming, ASLA Staff 5: Advanced Staff II / Project Manager - Albert Hernandez Staff 4: Advanced Staff I / Job Captain (CAD documentation) Staff 3: Designer III / Senior Designer (design development) Staff 2: Designer II / Design Staff (design exhibits, renders) Staff 1: Designer I / Admin.

Hourly Fee
$275.00
$260.00
$245.00
$230.00
$220.00
$210.00
$195.00
$180.00
$165.00
$145.00
$125.00
$95.00
Studio One
Eleven
Schedule of Fees would be valid for the requested duration of the Professional Services Contract.

The scope of work for On-Call Landscape Architectural Services is broad. All work performed under contract with the City of Santa Ana is understood to require a Request to Release Notice to Proceed (RRNTP) by the City. On a project-by-project basis, Studio One Eleven will develop a proposal as requested by the City’s Project Manager or Contractor Administrator. Our services and proposed fee. Sub-consultants are anticipated for the following tasks:

Utility search and coordination, Site Surveying, Maps and Mapping Services, Cost Estimating, Environmental, Storm Water BMPs and WQMP.

Firm Contact Information
Studio One Eleven
245 East Third Street
Long Beach, California 90802
t 562-901-1521
[email protected]
City Council 21 – 429 5/16/2023

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
VERDE DESIGN, INC. FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between Verde Design, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it desired to retain a Consultant having special skill and knowledge in the field of: landscape architectural services on an on-call basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 22-097.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 22-097. The total compensation for services provided by all consultants selected under RFP 22-097 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 10
City Council 21 – 430 5/16/2023

b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not increase by more than 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

City Council 21 – 431 5/16/2023

6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

City Council 21 – 432 5/16/2023

(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

City Council 21 – 433 5/16/2023

• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by City Council 21 – 434 5/16/2023

reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 21 – 435 5/16/2023

or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.

City Council 21 – 436 5/16/2023

b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 21 – 437 5/16/2023

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Mark Baginski
Principal
Verde Design, Inc.
3685 Main St., Suite 350
Riverside, CA 92501
City Council 21 – 438 5/16/2023

SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND VERDE DESIGN, INC. FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agency

MARK BAGINSKI
Principal
City Council 21 – 439 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 21 – 440 5/16/2023
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097

INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on-call landscape architectural services.

The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west, Santiago Creek to the north, I-55 freeway to the east and South Coast Metro area to the south. The city is approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of California, as Santa Ana’s current population is estimated to surpass 334,000. This populace, living within the city’s 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the densest city in Orange County and second densest in the State.

Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.

In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance, transitioned to the Public Works Agency.

The City of Santa Ana’s Public Works Agency (PWA) is now responsible for the planning, design, development and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1) nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo and multiple joint-use sites. The City’s mission through our park system is to make lives and communities better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for selfdirected and organized recreation, positive alternatives for youth, and activities that encourage social connections, human development, and lifelong learning.

In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.

In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.

The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on-call, to augment staff with delivery of projects potentially on all levels, ranging from site specific master planning, concept planning, feasibility studies, design, contract document development bid advertisement and construction support.

City Council 21 – 441 5/16/2023
City of Santa Ana RFP 22-097
Page A1-1

SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an “on-call or asneeded” basis for various project assigned by the City during the term of the agreement. The Consultant shall have demonstrated expertise and experience in the areas of parks and recreation or other municipal projects, in areas that include but are not limited to planning new parks, site specific master planning of existing parks, sports fields & sports courts renovations, skate parks, dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban forestry, landscape renovations, irrigation renovations, interpretive signage:
• Design Expertise: In addition to having a solid understanding of parks and recreation projects, Consultant shall have experience and expertise in sustainable environmental design, low impact development, water wise landscaping and irrigation, current trends, maintenance needs.
• Site Specific Master Planning & Concept Development: Consultant shall have ability to participate in site specific master planning exercises and concept development. Consultant shall prepare and deliver colored renderings, 3-D modeling or other visuals as required to communicate the project. Consultant shall provide final rendered concept plan upon final approval of the layout. • Community Outreach: If requested, Consultant shall, facilitate community engagement meetings to collect public input, create community engagement tools. • Meetings and Presentations: If requested, Consultant shall attend and/or facilitate meetings with City Staff, Neighborhood Associations, permitting agencies, Boards, Commissions, and/or City Council as required. Consultant shall prepare presentation materials for us in these meetings.
• Feasibility Studies: Consultant shall have ability to conduct feasibility studies, analyses and/or preliminary documents for new renovation or alteration projects, to help City determine viability..
• Utility Search and Coordination: Consultant access utility companies and city records and coordinate into design. Consultant shall coordinate with said agencies throughout the design process.
• Site Surveying: Consultant shall provide all field survey and topographic work necessary to complete the design effort.
• Maps and Mapping Services: Consultant shall ability to provide, if requested. • Contract Documents: Consultant shall have ability to prepare complete plans and specifications for project bid advertisement. City will provide electronic title block files and boiler plate specifications; consultant shall adapt and develop document to include City Council 21 – 442 5/16/2023
City of Santa Ana RFP 22-097
Page A1-2
bid items and definitions, include modifications to General and Special Provisions, and incorporate technical architectural specifications. Plans shall incorporate design criteria and requirements conforming to the City of Santa Ana (CSA) and other governmental agencies including, but not limited to the California Building Code, ADA, CSA Standard Plans. All plans, the title sheet of the specifications, calculations and reports must be signed and stamped by the consultant’s licensed professional landscape architect, architect or engineer.
• Cost Estimating: consultant shall provide cost estimating services to provide “Opinion of Probable Cost”. Consultant shall contact contractors, manufacturers, or draw info from recently bid projects when preparing their estimates. • Permits: Consultant shall assist City in obtaining approvals and/or permits from applicable agencies as needed, including project submittal, responding to plan check comments, and meeting with Building Officials if required. • Environmental: If requested, Consultant shall provide environmental review for projects, State CEQA and/or Federal NEPA, as required.
• Storm Water Best Management Practices: have knowledge and incorporate into design practice principles of storm water best management practices (BMP). • WQMP: Consultant shall be able to determine when WQMP is required for a project, have ability to prepare the document, and incorporate the findings in the overall design. • Quality Control: Consultant shall tightly control the quality of the work perform by in-house staff and/or sub-consultants. Incomplete or poor quality work will not be accepted. No additional compensation will be approved for changes required to deliver a tightly coordinated set of contract documents.
• Bid Advertisement Support: Consultant shall assist during the bid advertisement period by responding to bidder questions, attending pre-bid job walks, assisting with addenda preparation, attending pre-construction meeting. • Construction Support: Consultant shall assist during construction period by attending pre-construction meeting, responding to Requests for Information (RFIs), attending regular site meetings as requested and final inspections, submittal review, change order review, troubleshooting and finding solutions to unforeseen site conditions. • As Built Plans: Upon completion of project, as-built plans may be submitted to the consultant to incorporate all changes made during the construction period.

TASK ORDER PROCESS:

City Council 21 – 443 5/16/2023
City of Santa Ana RFP 22-097
Page A1-3
The intent of this RFP is to have several consultants under contract to be available to provide services, on-call, if the City shall need them. In executing a Professional Services Agreement with the selected firm(s), the City does not guarantee any Task Orders will be initiated during the life of the contract.

All work performed under this contract will require a Request to Release Notice to Proceed (RRNTP) by the City. On a project-by-project basis, a proposal will be requested from all OnCall Consultants by the City’s Project Manager or Contractor Administrator. Proposals shall define the scope of services, include a work plan, schedule, and proposed fee, which shall be based on the specified rates of compensation in the contract. The Project Manager/Contract Administration will review all proposals and select one firm for the work based on fee, availability, area of experience, and fair distribution of assigned work to all Consultants.

City Council 21 – 444 5/16/2023

EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 21 – 445 5/16/2023

CITY OF SANTA ANA

REQUEST FOR PROPOSALS (RFP) FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES (RFP NO. 22-097)
DUE ON: WEDNESDAY, MARCH 15, 2023 BY 2:00PM
DESIGNING OUTSTANDING RECREATIONAL FACILITIES FOR CALIFORNIA’S COMMUNITIES Chris Giannini, RLA (Associate, Senior Project Manager) 951.221.3142 | [email protected] Mark Baginski, RLA, LEED AP (Principal) 408.850.3411 | [email protected] 3685 Main Street, Suite 350, Riverside, CA 92501
www.VerdeDesignInc.com
City Council 21 – 446 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 2

TABLE OF CONTENTS

1. STATEMENT OF QUALIFICATIONS ..........................................P03 A. COVER LETTER .................................................................P03 B. CONTRACT AGREEMENT STATEMENT ................................P04 C. FIRM AND TEAM EXPERIENCE ...........................................P04 D. UNDERSTANDING OF NEED ...............................................P08 E. RELEVANT PROJECT EXPERIENCE ....................................P12 F. REFERENCES.....................................................................P20

2. SCOPE OF SERVICES AND SCHEDULE (N/A)

3. FEE PROPOSAL (IN A SEPARATELY SEALED ENVELOPE)

4. CERTIFICATIONS ...................................................................P21 ATTACHMENT 3-1: NON-COLLUSION AFFIDAVIT......................P21 ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION ...............P22 ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION.........P23

5. APPENDIX ..............................................................................P25

BEACH CHALET FIELDS, SAN FRANCISCO
City Council 21 – 447 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 3 March 15, 2023
City of Santa Ana, Public Works Agency
20 Civic Center Plaza, M-22, Santa Ana, CA 92701
Attn: Suzi Furjanic, Project Manager
SUBJECT: REQUEST FOR PROPOSALS (RFP) FOR ON-CALL LANDSCAPE ARCHITECTURAL

SERVICES
Dear Ms. Furjanic and Members of the Evaluation Committee:

Verde Design, Inc. is a multi-disciplinary landscape architecture and civil engineering firm focused on public recreational facility planning, design, and construction administration services for cities, counties, and parks and recreation districts. If selected to partner with the City of Santa Ana (City), we will draw upon our team’s broad experience, developed from working on many capital improvement projects, such as neighborhood and community parks with a variety of programmatic elements.

To accomplish your goals, Verde Design has proposed a team of qualified, problem-solving professionals, led by myself, Chris Giannini, as your senior project manager, and Mark Baginski as your project principal. While with a previous firm, I personally oversaw the design and completion of improvements at the City’s Memory Lane Park in 2016. Additionally, Verde Design has had the privilege of completing more than 750 projects for over 100 public agencies and more than 30 on-call partnerships, many with similar scope to the City’s anticipated projects. If selected as one of your consultants, we will bring our expertise and knowledge to ensure your facilities continue to successfully serves your citizens, as well as enrich the quality of life for your community. In direct response to the RFP, we offer the following key points, which sets the Verde Design team apart:
• A Unique Understanding of Public Projects: We have an extensive portfolio of successful public recreational facilities, including over 30 on-call partnerships with public agencies. As a specialist in this market, we understand the demands placed on both passive and active public spaces. Our team knows how to balance competing budgetary needs with community desires. As a result, we have created a reputation for developing beautiful and functional designs and public facilities and spaces that preserve city/county history and identity, all while promoting health, wellness, learning, and fun. • Quality Contract Documents: By implementing our quality control program, our construction documentation packages have earned recognition from the contracting community for their clarity, ease of execution, and absence of ambiguities that could lead to potential change orders. This begins with our inhouse review process during the design phase of the project where at least three licensed professionals review the contract documents. Our uniquely developed specifications provide step by step quality control checks with stated tolerances built into the construction process. • A Committed Partner Throughout the Process: We will serve as an extension of your team and continue working to build strong relationships with your staff by listening to your updated goals and delivering projects that achieve them. We understand that proactive communication is the key to delivering projects on time and within budget, and our team will remain available and responsive throughout the process, as well as after your projects are completed. By selecting Verde Design, you are gaining an advocate on your behalf, and a partner committed to your projects’ long-term success.

Our project team will also draw from our extensive in-house resources, including 46 staff members (with landscape architects, LEED accredited professionals, civil engineers, QSD/QSP certified professionals, and a strong production and technical support team) to provide your staff with comprehensive services. Our team also includes trusted subconsultants so that we can address each project with confidence and the appropriate specialty services that each may require. As senior project manager, I will be your main-contact and personally involved until your projects are successfully completed.

Sincerely,

VERDE DESIGN, INC
Mark Baginski, RLA, LEED AP, Principal (Authorized Signature) 408.850.3411 | [email protected]
3685 Main Street, Suite 350, Riverside, CA 92501
Chris Giannini, RLA, Associate & Sr. PM (main-contact)
951.221.3142 | [email protected]
3685 Main Street, Suite 350, Riverside, CA 92501
City Council 21 – 448 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 4

1. STATEMENT OF QUALIFICATIONS
B. CONTRACT AGREEMENT STATEMENT
Verde Design has reviewed and has no issues with the City of Santa Ana's (City) provisions contained in the Agreement attached herein as Attachment 2 in the Appendix.

C. FIRM AND TEAM EXPERIENCE
VERDE DESIGN, INC. FIRM INFORMATION
Corporation Type: S Type Corporation and Certified
Small Business Enterprise in California
Years in Business: 15 years
Number of Employees: 46
Main-Contact: Chris Giannini, RLA, Associate and Sr. PM p. 951.221.3142 | f. 408.985.7260 | [email protected] Office Providing Services: Riverside office, located at 3685 Main Street, Suite 350, Riverside, CA 92501
Licenses Held: Landscape Architects & Civil Engineers
Website: www.verdedesigninc.com

ABOUT VERDE DESIGN
Verde Design is an integrated landscape architecture
and civil engineering firm specializing in award-winning recreational and athletic-focused spaces. We provide our clients with comprehensive planning, design, and construction administration services, and serve cities, counties, and parks and recreations districts.

We have partnered with over 100 public agencies to date, and have completed more than 750 public facility projects for clients. Projects have ranged from small neighborhood athletic fields to destination sports complexes with a variety of programs. We are passionate about these spaces and are committed to creating lasting facilities that serve California's recreational communities. Our principals are actively involved in our projects and our clients’ satisfaction is their top priority. We approach each project by developing a thorough understanding of our clients’ challenges and goals.

We staff our projects with a team of creative problem solvers, and draw upon our in-house site planning, grading and
drainage, planting, and irrigation design expertise, to provide solutions that meet or beat project schedules and remain within the established project budgets. Please see to the right for a list of project types and in-house services.

OUR SERVICES AND PROJECT TYPES
• Landscape Architecture
•Civil Engineering
•Master Planning
•Facility Assessments
•Management Plans/Studies
•Feasibility Studies
•Schematic Design
• 3D Modeling
•Community Facilitation
& Outreach
•Construction
Documentation
•Irrigation Design
& Audits
•Cost Estimating
•Maintenance Planning
•Community Parks and
Playgrounds
•New/Replacement
Athletic/Rec Fields
•New/Replacement
Playgrounds
•Picnic and Plaza Shelters
• Tennis/Hard Courts
•Plazas and Amphitheaters
•Pre-Fab Buildings for
Restrooms, Concessions,
Maintenance, & Storage
•Trails & Pathways
•Stormwater Facilities
•SWPPP & SWMQCP Plans
•Infrastructure Upgrades

BRIEF HISTORY
In 2007, Derek McKee and Devin Conway, both veterans of the A/E/C industry, purchased key assets of a former firm and founded Verde Design, a Certified Small Business Enterprise.

Our leaders have crafted a culture rooted in sound practice, focused on sustainability, and staffed with people who care about enhancing their communities. Since our founding, we expanded operations with offices in Folsom, Santa Rosa, and Riverside.

DEREK MCKEE, RLA DEVIN CONWAY, PE

MARK BAGINSKI, RLA NANCE CRONIN

FIRM PRINCIPALS
City Council 21 – 449 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 5

1. STATEMENT OF QUALIFICATIONS
TALENTED 46 PROFESSIONALS

PROJECT DESIGN

AWARDS RECEIVED
30 500+

WE ARE PROUD
THAT OVER 96%

OF OUR BUSINESS

COMES FROM
REPEAT CLIENTS 750 96% 150
85 100+ PUBLIC

AGENCIES

PARTNERED

WITH IN

THE LAST
15 YEARS IN

BUSINESS
$750

MILLION

IN PUBLIC

PROJECTS

COMPLETED
Folsom Office:
1843 Iron Point Road,
STE 140
Folsom, CA 95630
916.415.6554 p.

Santa Clara Office
(HQ):
2455 The Alameda
Santa Clara, CA 95050
408.985.7200 p.

Santa Rosa Office:
3558 Round Barn Blvd,
STE 200
Santa Rosa, CA 95403
707.800.4204 p.

Riverside Office:
3685 Main Street,
STE 350
Riverside, CA 92501
951.221.3142 p.

FOUR BRANCH OFFICES

MASTER PLANS

FOR PUBLIC

PROJECTS

PARK AND

PLAYGROUND

PROJECTS
$

ATHLETIC FIELD/

FACILITY PROJECTS

COMPLETED
+
+
+
We have extensive experience designing athletic and recreational facilities, including over 500 synthetic turf projects and over 100 turf replacement projects. Our knowledge of these turf systems, coupled with our technical expertise, has earned us a reputation as one of the leading synthetic turf specialist throughout the state of CA.

Our project staff has a deep understanding of the products, drainage, maintenance, and managed program use that synthetic turf fields that the City may envision for a project. We will provide you with the information you need to make informed decisions regarding the selection of products for your field(s).

FIELDS DESIGNED FOR

PUBLIC AGENCIES

SYNTHETIC TURF
City Council 21 – 450 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 6

1. STATEMENT OF QUALIFICATIONS

STAFFING RESOURCES
Verde Design staffs 46 professionals with a variety of
experience and expertise that can be utilized to complete or assist with any project type. The variety of work in our field allows us to respond to all the needs and design services that may be required for a certain project. Our proposed project team was assembled for the City of Santa Ana's (City) RFP for On-Call Landscape Architectural Services, due to the proposed scope of work, as well as our successful experience in delivering similar work. Each team at Verde Design
manages around 10-20 projects during a year, with two-tofive projects being active at any one time. Some projects are planning projects with smaller fees and shorter periods of work, while others are producing comprehensive construction documents and construction support, with longer timelines.

PROPOSED PROJECT TEAM
We have proposed a group of landscape architects and
civil engineer professionals to help achieve your anticipated project goals. Verde Design will act as the prime consultant providing landscape architecture services. Our proposed key project team members Chris Giannini, associate and senior project manager, and Mark Baginski, principal, have over 55 years of collective experience in the field of landscape architecture. We have ample staff under the direction of their leadership, and if work were to go beyond their capabilities, we can bring additional staff to their aid. Please see below for our proposed project team, which includes key Verde Design team members, as well as our proposed subconsultant team and the as-needed services they will provide for your projects.

Please also see the right for a team organizational chart, and the Appendix for key project team resumes with individual licenses, certifications, and project experience.

Verde Design, Inc. Team
• Mark Baginski, RLA – Principal-in-Charge
• Chris Giannini, RLA – Associate and Sr. Project Manager • Michael Salazar, RLA – Project Manager
• Gio Aguirre – Project Designer
• Jamie Wallis, PE, QSD/QAP – Associate and Civil Engineer As-Needed Subconsultant Team
• BKF Engineers – Civil Engineering & Survey
• Converse – Geotechnical Engineering
• FBA Engineering – Electrical Engineering
• IMEG Corp. – Structural Engineering

PROJECT TEAM ROLES
Mark Baginski, RLA – Principal-in-Charge: Mark will be
your advocate to keep your project on target to meet your goals. He will be responsible for contract administration oversee design development, and staff coordination. As the design development proceeds, he will review all aspects of the project with the City to confirm that all goals are met.

Chris Giannini, RLA – Associate and Sr. Project Manager:

Chris will lead preparation of graphics, meeting preparation, and conceptual design and construction documents/packages.

His responsibilities include overall daily management of the project, project scoping, and establishing the project schedule.

During the startup phase, he will work with the team to attain input from your staff, and develop project programs, and respond to development issues, as well as direct supervision of drafting personnel.

Mark
Baginski
Chris
Giannini
Mike
Salazar
Jamie
Wallis
Gio
Aguirre Verde DesignProduction Team
As-Needed
Subconsultant Team
City Council 21 – 451 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 7

1. STATEMENT OF QUALIFICATIONS
Mike Salazar, RLA – Project Manager: Mike will assist
Chris, our proposed Sr. PM, in the preparation of graphics, meeting preparation, client needs and landscape construction documents/packages and a supportive team member. Mike's responsibilities include management of projects as well as direct supervision of drafting personnel. He will also be responsible for drafting and other assistance as required to complete all assigned projects.

Gio Aguirre – Project Designer: Gio will be responsible for design, drafting, and team coordination to help create the best possible product for the client. In this role, he will collaborate with Chris and Mike, beginning with the program development through the construction services. He will manage the
construction documentation packaging and files. He will also be responsible for all construction cost estimating.

Jamie Wallis, PE, QSD/QAP – Associate and Civil Engineer:

Jamie will support the civil engineering and documentation aspects of the projects. She will work with Mark and Chris to coordinate the engineering and production of construction documents and provide stormwater calculations for the project to ensure compliance with stormwater regulations and C.3 requirement.

BFK Engineers – As-Needed Civil Engineering & Survey
Location: Newport Beach, CA
Since 1915, BKF Engineers earned a reputation for its ability to successfully plan, design, survey, and implement complex projects. The firm draws upon and utilize its experience diligently guiding projects from the initial due diligence and feasibility stages, progressing project designs and permitting approvals, and concluding with construction and implementation. BKF’s decades of engineering, surveying, and planning experience is evident in our legacy projects throughout the west coast. By leveraging its diverse project portfolio in combination with innovative design solutions, BKF’s team of more than 500 experienced staff is dedicated to successfully delivering sustainable and dynamic projects for its communities and partners.

Converse Consultants – As-Needed Geotechnical
Engineering: Location: Monrovia, CA
Since 1946, Converse Consultants (Converse) has provided professional services in the fields of geotechnical engineering, engineering geology, groundwater sciences, environmental sciences and soils and materials testing and inspection. The firm's mission is to work together with its clients to provide them with responsive and quality services, resulting in the development of long-term relationships. Converse's clients include public agencies and private sector clients in the transportation, water/wastewater, educational, residential, commercial and other market segments. Converse, an
employee-owned corporation, has been a consistent presence on the annual ENR Top 500 Design Engineering Firms list.

The firm's success is rooted in a corporate culture of satisfying clients, well-trained staff, a high retention rate among professional and technical personnel and openness to new ideas and technologies.

FBA Engineering – As-Needed Electrical Engineering:

Location: Costa Mesa, CA
FBA Engineering (FBA) was founded in 1968. Since that
time, it has been the firm's mission to be an industry leader in profession by providing the highest of professional engineering consulting services to its clients. FBA has gained this status by providing innovative, cost effective, state-of-the-art consulting electrical engineering design services. FBA is sensitive to its clients’ expectations and needs for a well-functioning project.

The firm's efforts bring into balance the project economics, client needs and client staff experiences, constructability, and long-term functional operation of the complete design. The personal participation of management and staff results in cost effective, proven, practical engineering on each project.

IMEG Corp. – As-Needed Structural Engineering:

Location: Anaheim, CA
With a history that dates back over 100 years, IMEG Corp. (IMEG) grew from several firms coming together under one uniting vision. As a national engineering and design consulting company, IMEG intentionally localized focused to offer
specialized services in high-performing building systems, infrastructure, program management and constructionrelated services, but our secret to success is found in IMEG's deep bench of 1,600 team members. The firm has over 60
locations and is ranked the sixth firm in U.S. (BD +C). By utilizing a collaborative project approach that values its local relationships, national resources and employee engagement, IMEG is able to produce high caliber work through high quality processes driven by it's ONE IMEG culture.

City Council 21 – 452 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 8

1. STATEMENT OF QUALIFICATIONS
D. UNDERSTANDING OF NEED

PROJECT UNDERSTANDING
Verde Design understands that the City of Santa Ana (City), Public Works Agency is seeking proposals from qualified firms to provide on-call landscape architectural services to perform a variety of services, including but not limited to the delivery of projects potentially on all levels, ranging from site specific master planning, concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.

To help the City accomplish their future goals and projects, we have hand-selected a team with specialized public recreational and athletic facility knowledge, problem-solving experience, and a history of successfully working together on an extensive list of projects for various agencies with similar scope to the City's anticipated projects. We recognize the importance of building and developing new and ongoing relationships throughout your projects, and are committed to maintaining a consistent proposed project team. Please see below for Verde Design's approach to projects.

PROJECT APPROACH
Verde Design believes that the key to developing successful projects begins with a simple, but clear, philosophy.

Investigate, Listen, Understand, and Recommend are the
core elements of our project approach. Beginning with our initial kick-off meeting with City staff, we will learn more about the proposed project and better understand your goals.

This framework is critical to ensure consistent and clear communication is established between our team and City staff.

Investigate - The first step to the success of a project begins with solid investigation. We would review existing documents and plans. On recreational projects, we will conduct a site visit with City staff to understand and analyze the existing conditions of the facilities. This will ensure that we fully understand the project’s parameters and constraints, as well as the existing site conditions. This site analysis effort will be utilized throughout the duration of the project, enabling educated and effective decisions to be made at the beginning of the design phase and throughout the project.

Listen - A key element to project success, we emphasize the importance of listening to all project stakeholders’ concerns and desires. Our team will provide options and incorporate guidance provided by City staff, including maintenance and operations staff, user groups, advisory bodies, and members of the community, and communicate this back to the project team. The result of our focus on listening is a cohesive team that works together on a shared path of understanding with your goals in mind, resulting in smooth running projects.

Understand - As we mentioned, we use all information
available to develop design solutions that respond to our client’s project needs, including site constraints, City staff direction, community feedback, and the allocated budget.

Based on input from the kick-off meeting with staff and the site walk, we will develop construction documents.

Recommend - Using your clear and approved concept, we
will render the project’s vision into a complete, biddable set of construction documents. The Verde Design team will draw upon past successes with our extensive recreational City projects, including surrounding City projects and knowledge of recreational and athletic facility design and construction to seamlessly facilitate the construction document phase.

BARKLEY PARK, WOODSIDE
City Council 21 – 453 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 9

1. STATEMENT OF QUALIFICATIONS

HOW WE CONTROL SCHEDULING
Verde Design employees 46 professionals with a variety of experience and expertise that can be utilized to complete or assist with any project. The variety of work completed by our office allows us to intelligently respond to the needs and design services that may be required for your anticipated projects. We strive to provide problem-specific solutions by matching the personal and professional qualities of the individuals on our team to best serve the project’s needs.

Project schedules are a critical aspect of all projects outlining tasks, milestones and deliverables. Our project manager will develop a draft schedule and review with client to include submittal dates, review / presentation meetings, community / governing body milestones, etc. When the schedule is being developed, we develop our internal staffing plan and workload schedule. With the size of our office, we can complete a large quantity of work in a short period. Communicating and coordinating large staffing needs for a project is done internally in our weekly production meetings. If a project is going to require more staff than one project team can complete, we look at additional staff support or overtime to meet delivery schedules.

At the start, we will meet with you and your project team. We will review your overall schedule constraints, identify critical path items, set initial milestones, then prepare a draft master project schedule for further discussion. This schedule will include such items as submittal deadlines, dates for review/presentation meetings, community/governing body milestones, agency
review, etc. As the schedule is refined and dates are set, we will make staffing assignments within Verde and arrange internal workloads to meet your deadlines. As lead consultant, we will also be carefully coordinating the work of team consultants to ensure that their work is completed on schedule.

Verde Design will also provide a comprehensive basis of design / design log document which will outline proposed product elements to be chosen, initial systems design
components, and the outstanding items still required from the client to move forward in the design process. This document updated as new input is received and we reference it as we develop the construction documents. In addition, we provide progress reports with each submittal. The reports identify the submittal progress updates, comment responses and status, questions for the client, current and past cost estimate recap and plan by plan updates. This helps to communicate all the facets that go into a construction document package.

UPTOWN FAMILY PARK, PASO ROBLES
City Council 21 – 454 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 10

1. STATEMENT OF QUALIFICATIONS

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)
Our dedication to quality control throughout the life of a project is one of the ways we establish the trust that leads to longterm relationships with our clients: We are proud of the fact that over 90% of our business comes from repeat clients. Our internal Quality Assurance (QA)/ Quality Control (QC) reviews address design, biddability, constructability, compliance with local/state codes, and project requirements.

Our QC begins with the design phase and continues
throughout a project’s life. During the design phase, we will review content of the schematic design graphics and support elements. The review at this stage is not technical, but quality control reviews the design to verify community and staff comments are included or rectified, spelling, as well as graphic clarity.

As we develop construction documents, we have a licensed professional who is not part of the project team provide a ‘fresh eyes’ review of the documents, in addition to the reviews by the principal-in-charge and the project manager. We
perform internal redline reviews, incorporate revisions, and review all client comments prior to submitting the documents to you.

We review the submittal packages one week prior to our
submittal date and again during the City review period. During submittal review meetings with City staff, we will share our comments and jointly decide how to address each of them. As part of our internal review process, we request draft submittals from all team consultants one week prior to the submittal date.

We review their plans, comment on their materials, coordinate improvements between all team members, and return them for updates as needed before we incorporate their materials into our submittal package to you. Another aspect of our quality assurance process is our multi-disciplinary firm.

We have licensed landscape architects, civil engineers, and irrigation designers working together on the design and integration of the drainage, utilities, grading, materials, paving, layout, planting, and irrigation. Our staff will develop the project with systems designed together creating a more efficient and effective product. We provide a progress report at each submittal that will outline comments and items we have seen and need to address or coordinate with City staff. This report also includes City staff comments and documents what their status is and how they were resolved.

Each report includes priority items, cost estimate progress, plan updates, specifications, and any questions our team has.

All team members help update this report for each submittal.

At each submittal we also have a meeting with City staff to present the submittal package in which the progress report is essentially the meeting agenda. The goals of the Verde Design QC/QA process are to ensure that the project is bid within the stated budget, that the documentation package is clear and free of ambiguity so that it can be properly priced by a group of qualified bidders, and that the improvements can be constructed in accordance with the design intent.

MCENERY CONVENTION CENTER, SAN JOSE
City Council 21 – 455 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 11

1. STATEMENT OF QUALIFICATIONS

PREPARING BUDGETS AND ESTIMATES

METHODOLOGY
Good budgeting and estimating begin with developing a clear project program including prioritizing the program elements and aligning them with the budget. We begin each project developing cost estimates based on the known information and program. We work with the client to determine the
revisions to the program throughout each submittal to maintain accuracy of project costs with budget.

Verde Design is actively working throughout the State and understands that market conditions vary. Our team adjusts to local market conditions to provide the most accurate estimating possible. Currently, we are in a period of change from the contractor market back to a more owner friendly market. We are actively seeing more bidders per projects, the combination of escalation has slowed markedly but inflation has allowed for still high pricing. In our book of work, we see prices somewhat flattening from the 12-15% or more gains year over year. Electrical and petroleum influenced industries are still at all-time highs. We consider these items with each estimate.

Other markets have remained somewhat stable without huge price fluctuations. Asphalt paving and synthetic turf prices are examples of markets which have been stable, in part due to the low oil prices in the world market. The biggest challenge we have seen for the past few years is not the commodity pricing, but the contractors’ ability to staff projects properly due to the shortage of skilled and unskilled laborers. Our strategy to overcome these challenges is a multi-faceted approach to cost estimating, including utilizing relationships in the contractor community to understand current pricing, and preparing additive alternates to our project plans to cushion against market dynamics.

CONTINGENCIES UTILIZED
Verde Design utilizes the following contingencies as a starting point for most projects:
• Survey, Permits, Traffic and SWPPP 3%
• Bonding 2%
• Mobilization/Project Management 12-15%
We have also carried other contingencies as determined by the project and bidding environment:
• Escalation +/- 5%
(January - July forecasted escalation rate in 2023)
• Bidding Contingency +/- 5-10%
(Based on the number of bidders received)
Our pricing approach includes materials, labor and markups based on proven format we have honed over years of
successful project bidding. The trickiest part of cost estimating is the dynamics of the market at the time of bid versus when the plans are completed, which is usually months before in some cases. Adding a bid contingency is good if there is a lag between the final estimate and bidding.

CONTINGENCIES UTILIZED
Verde Design does not rely on manuals of guidebooks for estimating. We have found these to be unreliable. We focus on getting real costs from suppliers and manufacturers. We communicate with specialty trades to understand costs for asphalt, concrete, electrical, fencing, etc. We can demonstrate the accuracy of this approach through our historical bid results summary.

MINNIE & LOVIE REC CENTER, SAN FRANCISCO
City Council 21 – 456 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 12

1. STATEMENT OF QUALIFICATIONS
E. RELEVANT PROJECT EXPERIENCE

PROJECT EXAMPLES
Verde Design provides our recreational clients with a full range of services, from facility assessments and master planning efforts, to full construction documentation and overseeing the successful delivery of the construction of new and renovated facilities throughout California communities. We have
partnered with more than 100 public agencies to complete a wide range of services on an extensive list of public facility projects. Our specialized expertise means that you will receive quality project management, planning, and design services from a team of design professionals and engineers that
understand unique constraints of local recreational systems.

Beyond our experience, our team's ability to successfully navigate the various regulatory agencies involved in any new or improvement project adds incredible value any client.

Please see the following pages for project examples, which help illustrate our wide-range of available services to the City.

PAST/CURRENT ON-CALL CLIENTS
• City of Alameda
• City of Anaheim
• City of Atherton
• City of Concord
• City of Daly City
• City of Fort Bragg
• City of Foster City
• City of Fremont
• City of Lincoln
• City of Marina
• City of Menlo Park
• City of Milpitas
• City of Modesto
• City of Morgan Hill
• City of Morro Bay
• City of Oakland
• City of Palo Alto
• City of Redwood City
• City of Riverbank
• County of Riverside
• City of Roseville
• City of San Bruno
• City of San Francisco
• City of San Jose
• City of San Leandro
• City of San Mateo
• City of San Ramon
• City of Santa Clara
• City of Santa Cruz
• City of Walnut Creek
One way Verde Design is different from other firms I’ve worked with is they really listen to the client. Some design firms come into a project and they want to sell you on something they’ve already conceptualized or that fits their own artistic purpose, but Verde comes in with an open mind and listens first before drawing.

GREG BETTS, FORMER COMMUNITY SERVICES DIRECTOR

CITY OF PALO ALTO

MITCHELL PARK MAGICAL BRIDGE, PALO ALTO
City Council 21 – 457 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 13

1. STATEMENT OF QUALIFICATIONS

DREAM HOMES PARK, CATHEDRAL CITY
Project Description: In 2020, Verde Design provided
conceptual planning efforts for a 7.5 acre community park for the City of Cathedral City along the seasonal Whitewater River. The park will be developed with trail connections to the region’s master planned CV link trail, Coachella Valley’s alternative transportation route. The park design includes a multi-use, natural grass open space area , futsal court, a central plaza, restroom building, two covered play areas, fitness stations, two basketball courts, dog park, picnic shelters, picnic tables, walkways, benches and two parking areas. Most recently, we were retained by the City to complete the build-out of this project, and construction drawings are currently under way and the park opening is scheduled for late 2023.

Client: City of Cathedral City
John Corella, Dir. of Engineering/ Public Works
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
760.770.0340 | [email protected]
Services: Master planning, conceptual design, public
outreach, consensus building, and construction documents Program:
• Natural grass open space/play area
• Shaded play areas and picnic areas
• Basketball courts and futsal field
• Fitness stations
• Restroom Building
• Large and small dog parks
• Perimeter walkways and security fencing
• Parking lots
Consultant PM: Chris Giannini
Size: 7.5 acres
Construction Cost: N/A (in design)
Schedule: Estimated completion late 2023
City Council 21 – 458 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 14

1. STATEMENT OF QUALIFICATIONS

KAISER PERMANENTE SPORTS VILLAGE,

BAKERSFIELD
Project Description: Verde Design was selected by the
City of Bakersfield to provide design services for the City's remaining 95 acres of undeveloped parkland for Kaiser
Permanente Sports Village. We are currently providing a conceptual master plan, which includes six football fields with sports field lighting, eight baseball/softball fields, a skate park and dog park, fitness stations, a splash pad, an aquatics center and community center, a play area, restroom/ concessions buildings, shade structures and picnic areas, walking trails, parking areas, and internal roads. We will also be providing construction drawings for 35 acres of Phase IV improvements for this project, which will include five football fields with sports field lighting, a restroom/concessions building, roadway extension improvements, and two parking areas.

Consultant PM: Chris Giannini
Client: City of Bakersfield
Navdip Grewal, Project Manager
1600 Truxtun Avenue, Bakersfield CA 93306
415.999.6548 | [email protected]
Services: Master planning, conceptual design, and
construction documents (Phase I), and construction
administration services
Program:
• Five natural grass football fields
• Paved parking and access road and pedestrian walkways • Restroom building/concessions building and shaded public plaza
Size: 5 acres (conceptual planning) and 35 acres (CD)
Construction Cost: $16.75 million (estimated)
Schedule: In construction (started November 2021)
City Council 21 – 459 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 15

1. STATEMENT OF QUALIFICATIONS

BRACE CANYON PARK, BURBANK
Project Description: Brace Canyon Park includes existing natural grass sports fields over an existing concrete reservoir as well as an unpaved walking path. The city has eliminated the use of pesticides in their park programs and seeks to reduce the use of water so they chose to replace the natural fields with synthetic turf. The concrete reservoir is roughly 30” below existing grades and was built in the 1940’s. Load requirements and access points are critical design criteria that must be followed. Verde Design is currently designing construction drawings for this project.

Client: City of Burbank
Nick Heilein, Assistant Superintendent of Business
24930 Avenue Stanford
Santa Clarita, CA 91355
661.295.5306 | [email protected]
Services: Master planning, conceptual design, public
outreach, consensus building, and construction documents Program:
• Synthetic turf replacement of natural fields
• Striping for softball, flag football, soccer and lacrosse • New sports fencing
• New all weather track surfacing
• Spectator seating
• Stormwater quality improvements
Consultant PM: Chris Giannini
Size: 4.6 acres
Construction Cost: N/A (in design)
Schedule: In design phase
City Council 21 – 460 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 16

1. STATEMENT OF QUALIFICATIONS

FAIR OAKS PARK, SUNNYVALE
Project Description: Verde Design was selected by the City of Sunnyvale for the renovation of Fair Oaks Park, a 15-acre community park located in Northern Sunnyvale, originally built in 1969. The design includes the replacement of the existing athletic field turf with synthetic turf for its baseball, soccer, and multi-use fields. This is the City's first park with synthetic turf, which will reduce annual water usage and significantly increase play time during high rainfall seasons. In addition to the fields, the Verde Design team worked with the Magical Bridge Foundation and City staff for an all-inclusive playground to be incorporated within the park design. The project also included hardcourt improvements, expanded picnic areas, and circulation and infrastructure improvements.

Program:
• Conversion of natural grass field with synthetic turf fields • Renovation of picnic areas and park amenities
• Magical Bridge Playground - universally accessible play areas for children of a wide range of abilities and ages with custom playhouse
• Reconstruction of hardcourts
• Maintenance building renovation
• New restrooms/concessions building
• Upgrade to existing sports field and pedestrian site lighting • Dog park with DG surfacing
Services: Community facilitation, site design, construction documents, and construction administrative services
Client: City of Sunnyvale
Jim Stark, Superintendent of Parks Department of PW
6221 Commercial Street
Sunnyvale, CA 94085
408.730.7596 | [email protected]
Consultant PM: Mark Baginski
Size: 15 acres
Construction Cost: $16.75 million
Schedule: Construction completed June 2022
American Public Works Association (APWA)
2022 Environmental Project of the Year Award: >$25M

PROJECT AWARD
City Council 21 – 461 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 17

1. STATEMENT OF QUALIFICATIONS

FIDDYMENT POCKET PARK, ROSEVILLE
Project Description: Verde Design developed the master plans, construction documents and provided construction administration services for three pocket parks in the Roseville. Pocket parks, are small parks, accessible to the general public. The sites all include open green space and drought tolerant planting.

Program:

F-94 (Kay Sakamoto) Park: A 1.25 acre park that includes a children's play area, shaded seating, and a picnic zone with a kids scooter pathway that circles and passes through. The other amenities include a tire swing, perimeter walkways, and additional site furnishings such as bike racks, drinking fountains, benches, picnic tables, and security lighting.

F-95 (Beverley Bos) Park: A 1.5-acre pocket park in West Roseville, which features two large open turf areas with drought tolerant planters throughout. The park also includes two play areas. The first is comprised of a standalone swing set while the second contains a dynamic climbing structure which supports sliding features. Community members are able to use the 20’ x 20’ steel shade structure located in between the play areas.

F-97 (Jim Gray) Park: A 1.32 acre site that includes a children's play area with adjacent shaded seating/picnic area, half-court basketball, pedestrian circulation, and various site furnishings.

F-101 (North Hayden) Park: A small 0.96 acre site centered around two bocce courts, each with seating and tables beneath shade canopies. This area is surrounded by open green space.

Services: Master planning, conceptual design, construction documents, and construction administration services
Client: Taylor Builders
Steve Hicks, Vice President of Development
3500 Douglas Blvd, Suite 210
Roseville, CA 95661
916.240.2752 | [email protected]
Construction Cost:
• F-94 (Kay Sakamoto) Park: $983,269
• F-95 (Berverley Bos) Park: $710,000
• F-97 (Jim Gray) Park: $1.26 million
• F-101(North Hayden) Park: $577,599
Consultant PM: Mark Baginski
Size: 3.6 acres total
Schedule:
• F-94 (Kay Sakamoto) Park: Completed 2021
• F-95 (Beverley Bos) Park: Completed 2018
• F-97 (Jim Gray) Park: Completed 2019
• F-101(North Hayden) Park: Completed 2021
F-101 (North Hayden) Park
F-94 (Kay Sakamoto) Park
F-94 (Kay Sakamoto) Park
City Council 21 – 462 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 18

1. STATEMENT OF QUALIFICATIONS

TAMIEN PARK, SAN JOSE
Project Description: Verde Design was selected by the City of San Jose (City) to provide two concept plans, a preferred concept, construction documents, bidding, and construction assistance for the City's Tamien Park. Included in Phase 1 of the 3.67-acre park design, is a new parking lot, a prefabricated restroom/storage building, security lighting with power outlets, shade structures, picnic and play opportunities.

Additional features of the park include a post-tension slab basketball court, synthetic turf volleyball court, youth play area, game tables, ornamental fencing, stone pilasters, signage, pervious and impervious paving, site-specific
improvements, drought-tolerant planting, and an MWELOcompliant pump and irrigation system that is designed to be switched over to recycled water when it becomes available.

In Spring 2021, Verde Design completed Phase II additions to the park, which included a natural grass multi-use field with accompanying shade structures, perimeter all-weather walking/running path, and field netting. An outdoor fitness/ exercise area is provided with additional seating and shade.

The park is designed to have direct linkage to the train station upon build out. A perimeter pathway encompasses the new field with raised planting beds. A solar lighting was also installed for safety and emergency lighting.

Program:

Phase I
• Play area and custom playhouse and features
• Picnic and seating areas
• Basketball court and synthetic turf volleyball court
• Pathways, raised planters with seat walls
• Specialty fencing, custom site furnishings, and lighting • Pre-fabricated restroom/storage building
• Parking lot with permeable paving
Phase II
• Natural grass multi-use field with field fencing
• All-weather perimeter walking/running path
• Exercise/fitness area with shade structures
• Solar lighting
Services: Conceptual design, design development,
construction and bid documents, specifications, cost
estimates, bidding, and construction administration services Size: 3.6 acres total
Client: City of San Jose
Chris Mastrodicasa, Landscape Architect
200 East Santa Clara Street, 6th Floor
San Jose, CA 95113-1905
408.535.8416 | [email protected]
Consultant PM: Todd Young
Construction Cost:
• Phase I: $2.8 million
• Phase II: $2.1 million
Schedule:
• Phase I: Construction completed August 2017
• Phase II: Construction completed June 2021
City Council 21 – 463 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 19

1. STATEMENT OF QUALIFICATIONS

JOHN D MORGAN PARK, CAMPBELL
Project Description: The City’s grand vision has been to provide recreation and learning opportunities to a large part of the population previously underserved and set out to create an all-inclusive play area within the mature John D Morgan Park. The City engaged the PRC and established an Ad
Hoc subcommittee to lead the design process. Community
engagement was integral in developing the park site through several workshops and lead to the ‘Play in the Trees’ theme and play features.

The existing site was well established but working within the existing forested site and underground root systems required an adept team to keep the project moving in a
timely efficient process. The site also included underground utilities within easements that were protected in place during construction but required a team effort from manufacturer to installer to avoid field conflicts. The playground amenities allow users of all levels to play side by side without barriers and the introduction of a picture exchange communication board (PECS) for non verbal park users. This may be the first installation of a PECS board in a public park in northern California.

Program:
• New play structure wheelchair accessible at upper and lower elevations and without barriers
• Engagement berm with slides and climbers
• Swing and sway zone
• Tot play zone and spinner zone
• Accessible drinking fountain, pathways and picnic areas, variety of seating options, and traditional benches
Services: Site design, planting and irrigation design,
stormwater management, construction documents, and
construction administration services
Client: City of Campbell
Fred Ho, Senior Civil Engineer
70 North First Street
vCampbell, CA 95008
408.866.2156 | [email protected]
Size: 1 acre
Consultant PM: Todd Young
Construction Cost: $1.4 million
Schedule: Construction completed December 2021
American Public Works Association (APWA)
2022 Project of the Year (Env/Parks < $2 M)

PROJECT AWARD
City Council 21 – 464 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 20

1. STATEMENT OF QUALIFICATIONS
F. REFERENCES

PROJECT EXAMPLES
Please see the below five (5) client references where we have completed multiple projects or are currently in the design phase of stated project(s). Our project services for each project may have included one or more of the following: master planning, community outreach, site design, construction documents, and construction administration services. The year denoted next to each project is the completion year of services, and "current" if the project is active.

1. CITY OF BAKERSFIELD
Navdip Grewal, Project Manager
1600 Truxtun Avenue, Bakersfield CA 93306
415.999.6548 | [email protected]
Projects Completed:
• Kaiser Permanente Sports Village (current)

2. CITY OF CATHEDRAL CITY
John Corella, Dir. of Engineering/ Public Works
68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234
760.770.0340 | [email protected]
Projects Completed:
• Dream Homes Park (current)
• Dream Homes Park Master Plan (2021)

3. CITY OF BURBANK
Nick Heilein, Assistant Superintendent of Business
24930 Avenue Stanford, Santa Clarita, CA 91355
661.295.5306 | [email protected]
Projects Completed:
• Brace Canyon Park (current)

4. CITY OF SUNNYVALE
Jim Stark, Superintendent of Parks Department, Public Works 6221 Commercial Street, Sunnyvale, CA 94085
408.730.7596 | [email protected]
Projects Completed:
• Community Center Grounds (current)
• Lakewood Park (current)
• Fair Oaks Park (2022)

5. CITY OF ROSEVILLE
Tara Gee, Park Planning and Development Superintendent
316 Vernon Street Roseville CA 95678
916.774.5220 | [email protected]
Projects Completed:
• Gibson Park (current)
• Roseville Regional Soccer Complex (current)
• Riego Creek Park (current)
• F-94 (Kay Sakamoto) Park (2021)
• F-97 (Jim Gray) Park (2019)
• F-101(North Hayden) Park (2021)
• Pistachio Park (2019)
• F-95 (Beverley Bos) Park (2018)

6. CITY OF SANTA ANA*
This project was completed by Chris Giannini, our proposed project mamager, while with a previous firm. While the project was completed outside of 5 years, we have included as an additional reference project as it was directly for the City and City's project manager at the time.

Suzi Furjanic, Project Manager
20 Civic Center Plaza, Santa Ana, CA 92701
714.571.4241 | [email protected]
Projects Completed:
• Memorial Lane Park (2016)

MEMORIAL LANE PARK, SANTA ANA
City Council 21 – 465 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 21

4. CERTIFICATIONS
City Council 21 – 466 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 22

4. CERTIFICATIONS
Verde Design, Inc.

Mark Baginski, RLA
Principal
March 15, 2023
Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm
Signed and Printed Name:

Title
Date
City Council 21 – 467 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 23

4. CERTIFICATIONS
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A3-3
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City Council 21 – 468 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 24

4. CERTIFICATIONS
City of Santa Ana RFP 22-097
Page A34
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

Verde Design, Inc.

Principal
March 15, 2023
City Council 21 – 469 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 21 – 470 5/16/2023
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 1

3. FEE PROPOSAL
Verde Design, Inc.

Charge Rate Schedule
Effective until December 31, 2023
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.

Project Rates
Principal $265.00 per hour
Project Manager/Construction Manager
Level Four $250.00 per hour
Level Three $230.00 per hour
Level Two $185.00 per hour
Level One $170.00 per hour
Project Engineer
Level II $190.00 per hour
Level I $175.00 per hour
IT Manager $185.00 per hour
CAD Manager $180.00 per hour
Project Designer $165.00 per hour
Job Captain/Staff Engineer/Construction Administrator $155.00 per hour Draftsperson Level II $150.00 per hour
Draftsperson Level I $145.00 per hour
Project Administrator $90.00 per hour
Intern $80.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service Charge Rate Schedule is subject to revisions.

Verde Design, Inc.

Charge Rate Schedule
Effective until December 31, 2022
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.

Project Rates
Principal $255.00 per hour
Project Manager/Construction Manager
Level Four $240.00 per hour
Level Three $220.00 per hour
Level Two $180.00 per hour
Level One $165.00 per hour
IT Manager $180.00 per hour
CAD Manager $175.00 per hour
Project Designer $160.00 per hour
Job Captain/Staff Engineer/Construction Administrator $150.00 per hour Draftsperson Level II $145.00 per hour
Draftsperson Level I $140.00 per hour
Project Administrator $85.00 per hour
Intern $75.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service Verde Design, Inc.

Charge Rate Schedule
Effective until December 31, 2023
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.

Project Rates
Principal $265.00 per hour
Project Manager/Construction Manager
Level Four $250.00 per hour
Level Three $230.00 per hour
Level Two $185.00 per hour
Level One $170.00 per hour
Project Engineer
Level II $190.00 per hour
Level I $175.00 per hour
IT Manager $185.00 per hour
CAD Manager $180.00 per hour
Project Designer $165.00 per hour
Job Captain/Staff Engineer/Construction Administrator $155.00 per hour Draftsperson Level II $150.00 per hour
Draftsperson Level I $145.00 per hour
Project Administrator $90.00 per hour
Intern $80.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service City Council 21 – 471 5/16/2023
Public Works Agency
https://www.santa-ana.org/pw
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 16, 2023
TOPIC: License Agreement with Greyhound Lines, Inc.

AGENDA TITLE
Approve License Agreement with Greyhound Lines, Inc.

RECOMMENDED ACTION
Authorize the City Manager to execute a site license agreement with Greyhound Lines, Inc. for the rental of one bus bay for a one-year period beginning June 1, 2023 and expiring May 31, 2024, with four, one-year optional renewals, at a monthly rate of $4,500, for a total amount of $54,000, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Santa Ana Regional Transportation Center (SARTC) is a regional transportation hub that connects Amtrak, Metrolink, Orange County Transportation Authority (OCTA), interstate bus services, and the future OC Streetcar. The facility is open to the public seven days a week from 5:00 a.m. to midnight and contains approximately 35,000 square feet of rental space, including ten bus bays.

On August 16, 2016, the City Council approved a site license agreement with Greyhound Lines, Inc. to license two bus bays. The site lease agreement was for a three-year term with two one-year renewal options. Because of the decrease in ridership, Greyhound Lines, Inc. approached the City with interest in reducing the license agreement to one bus bay.

Greyhound Lines, Inc. has been a tenant at SARTC for over 20 years and has paid the monthly rent consistently. Staff recommends entering into a site license agreement for a one-year period to allow Greyhound Lines, Inc. to continue providing bus passenger services to the community (Exhibit 1).

FISCAL IMPACT
Lease Income in the amount of $54,000 will be deposited into the SARTC Operations Rental – Greyhound Lines, Inc. revenue account (No. 06717002-53810) for future appropriations.

City Council 22 – 1 5/16/2023
Site License Agreement with Greyhound Lines, Inc.

May 16, 2023