Santa Ana City Council
May 16, 2023

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
ALTA PLANNING + DESIGN, INC. FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between Alta Planning + Design, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it desired to retain a Consultant having special skill and knowledge in the field of:

Professional Engineering Services on an on-call basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-030.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of fifteen (15) separate consultants selected to provide services on an on-call basis under RFP 23-030. The total compensation for services provided by all consultants selected under RFP 23-030 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 14
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b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not exceed 4% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to a one, two-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

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6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

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(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

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• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims City Council 20 – 727 5/16/2023

that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

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12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

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16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 20 – 730 5/16/2023

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Vincent Hellens
Contract Manager & Principal
Alta Planning + Design, Inc.
711 SE Grand Ave.

Portland, OR 97214
City Council 20 – 731 5/16/2023
City Council 20 – 732 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
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EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 20 – 741 5/16/2023
City of Santa Ana
ORIGINAL PROPOSAL FOR RFP NO. 23-030
On-Call Engineering
Services
MARCH 14, 2023
PREPARED BY ALTA PLANNING + DESIGN, INC.

IN ASSOCIATION WITH
GHD, INC. HELIX ENVIRONMENTAL PLANNING, INC.

GMU, INC. CALVADA SURVEYING, INC.

MONUMENT, INC. CRAFTWATER, INC.

City Council 20 – 742 5/16/2023
Page intentionally left blank for printing purposes.

Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

City Council 20 – 743 5/16/2023
Statement of
Qualifications

1. a. Cover Letter ...........................................................................1 b. Contract Agreement..............................................................2 c. Firm and Team Experience...................................................3 d. Understanding of Need.......................................................12 f. References............................................................................20 City Council 20 – 744 5/16/2023
1 Original Proposal For Rfp No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

ATTN: Sean Thomas, Project Manager
City of Santa Ana, Public Works Agency
20 Civic Center Plaza, M-36; Santa Ana, CA 92701
RE: On-Call Engineering Services (RFP No. 23-030)
Dear Mr. Thomas and Members of the Review Committee:

Alta Planning + Design, Inc. (Alta) is poised to serve the City of Santa Ana (City) in an on-call capacity to deliver a range of civil engineering and design projects that meet City standards. The Alta Team brings together a core group of civil and traffic engineers, electrical engineers, landscape architects, environmental planners, and grant writers, who are highly skilled in their respective fields and knowledgeable in the local context of the City. Through our previous engineering and planing work with the City’s 2016 Safety Education Campaign and the 2020 Safe Routes to School (SRTS) Plan, we understand the community’s safety concerns and bring a team of national experts who can efficiently deliver a variety of capital improvement projects. Our approach is rooted in creating local solutions that help communities achieve their larger goals for economic vitality, healthy living, and improved quality of life. The Alta Team offers a number of significant qualifications for this On-Call:

Pedestrian, Bike, and Safety-Focused Design Expertise. While many firms use the expression “multidisciplinary,” it’s a core part of Alta’s identity and has been part of our culture since our inception. Our integrated approach allows us to offer solutions that consider a range of angles, leading to plans and designs that are more context-appropriate, implementable, and forward-thinking. Whether designing safer intersections or beautifying street corridors, our team understands how to utilize over 180 multidisciplinary staff to integrate sustainable elements into our designs, and recommend solutions tailored to a given timeframe or budget. This focused expertise, backed by scalable firm and subconsultant resources, will enable us to support the City on a range of projects.

Local Knowledge and an Experienced, Cohesive Team. We understand the big picture and can go into this On-Call for Engineering Services with a clear understanding of the City’s need to efficiently deliver projects. We are currently providing project approval and environmental documentation (PAED) services for the City of Placentia’s Atwood Multi-Purpose Trail, collaborating with the City of Placentia, Orange County Public Works and Flood Control District, and Caltrans D12 throughout the process. Through our previous work, we are familiar with Santa Ana’s character and opportunities, the challenges facing its transportation networks, and its aspirations regarding safety improvements.

To provide the most well-rounded suite of services to successfully deliver projects through this On-Call Contract, Alta has partnered with the following subconsultants who we have existing relationships with from collaborations on projects throughout the region:
• GHD, Inc. (providing Civil-Design Support, Electrical, Environmental, Fire Protection, and Hydrology/Hydraulic Modeling Support Services)
• HELIX Environmental Planning, Inc. (SBE, providing Environmental Planning) • Craftwater Engineering, Inc. (DVBE/MB, providing Hydraulic Modeling, Water/Sewer Design, and Sustainable Infrastructure Services)
• GMU, Inc. (providing Geotechnical and Pavement Engineering) • Calvada Surveying, Inc. (DVBE/MBE/SBE, providing Topographic and Boundary Surveying) • Monument, Inc. (WBE/SBE/DBE, providing Right-of-Way Studies).

MARCH 14, 2023
a. Cover Letter
City Council 20 – 745 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services 2 Constructable Design Solutions. The Alta Team provides civil transportation design, traffic/electrical engineering, transportation planning, landscape architecture, geotechnical, environmental and other technical reports needed to support tasks for this On-Call contract. Our team gets projects built and turns challenges into opportunities. We pride ourselves in the number and quality of our pedestrian, bikeway, Complete Street, and trail improvement projects that have been successfully constructed and bring that experience to help the City navigate specific design challenges.

Our team will be led by Contract Manager Vincent Hellens, ENV SP, who will also be the designated point-of-contact. He can be reached at 213.797.4445 or [email protected]. Please contact him to discuss our qualification in more detail. I, Steven Frieson, PE, LCI, QSD will serve as the Principal-in-Charge and am authorized to bind Alta in any resulting contract. We appreciate the opportunity to work with the City again.

Sincerely,
Steven Frieson, PE, LCI, ENV SP
Principal-in-Charge
Vice President, as duly authorized.

Alta Planning + Design, Inc.
b. Contract Agreement
Alta proposes the following amendments to the City’s Agreement.

PROPOSED AMENDMENTS TO FORM OF AGREEMENT
Legal Company Name: Alta Planning + Design, Inc.

State of Incorporation: California | Tax ID: 68-0465555 For all legal-related correspondence and information please use the following address:
711 SE Grand Avenue
Portland, OR 97214
(503) 230 9862
[email protected]
Section /
General
Condition
Location
Proposed Amendment (Deletions in Red, Insertions in
Blue) Rationale and Benefit
Indemnification 8 3rd
sentence
Consultant agrees to defend, and shall indemnify and hold harmless …. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including reasonable fees and costs for special counsel to be selected by the City, to be selected by Consultant with input from and in consultation with the City regarding any action by a third party challenging the validity ….
.

This edit was accepted for
Alta Project # 2017-440-
Santa Ana CA Safe Routes
to School Plan dated
November 7, 2017-RFP 17-
099
Reasoning:

Attorney fees must be
“reasonable” to be covered
by insurance;
Counsel is chosen by our
Insurer
Vincent Hellens, ENV SP
Contract Manager
Principal
Alta Planning + Design, Inc.

City Council 20 – 746 5/16/2023
3 Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

Southern California OnCall Experience
Alta has supported over 25 agencies across
California in an on-call capacity to address local
and regional active transportation needs. We
maintain consistent and frequent communication
throughout project development and incorporate
a strong sustainability component into our project
approaches. Some of our clients for whom we provide
on-call civil engineering services include:
• Orange County Transportation Authority
• City of Irvine
• City of Anaheim
• City of Pomona
• City of Riverside
• City of Los Angeles:
» Department of City Planning
» Bureau of Engineering (LABOE)
» Department of Transportation (LADOT)
• City of Long Beach
• City of Culver City
• City of Glendora
• Western Riverside Council of Governments
(WRCOG)
Alta Planning + Design (Alta) is North America’s leading active transportation firm dedicated to creating healthy communities through engineering, planning, landscape
architecture, and education/encouragement programs.

Alta uses fundamental civil engineering principles to
propel visions of accessibility, active mobility, and cleaner environments. Our engineering staff bring over two decades of experience in streetscape improvement projects, Complete Streets, and ADA accessibility. Founded in 1996, Alta has more than 180 staff in 17 offices across the country who help create communities where bicycling and walking are safe, fun, and normalized daily activities.

Experience Providing On-Call
Support
Alta has worked with many public agencies across the
country in an on-call capacity to assist with non-motorized planning, transportation engineering, and landscape
architecture projects. We can provide project management, technical expertise, community outreach/stakeholder
engagement, and grant writing capabilities to your bench of consulting firms. Our specific approach to working in an on-call, technical support role involves close client communication, frequent collaboration during project
development, and efficient delegation of design tasks to the consultant team and client agency staff. Alta will be an asset in developing well-organized, clearly written, forward-thinking construction documents and reports.

Safety and Vision Zero
Advocates
Alta is invested in the safety and accessibility of roadways and streets across Orange County for all users. At
the regional level, we supported the Orange County
Transportation Authority (OCTA) with its regional bikeways planning efforts. Alta identified bikeways strategies for Districts 1 and 2 that supported the goals contained in existing countywide transportation plans. Alta continues to support local needs and efforts to implement broader transportation objectives throughout the County. We
concluded a Safe Routes to School (SRTS) plan for the
City of Santa Ana that identified and prioritized school infrastructure improvements to encourage walking and biking at schools across the City. Our engineers and planners
collaborated to develop a program that would improve safety and mobility for the City’s residents.
c. Firm and Team
Experience
Alta worked with the City of Santa Ana from 2017-2020 to identify infrastructure improvements, conduct a traffic calming study, prepare concept plans for streetscape improvements, and compose cost estimates for a SRTS Plan.

City Council 20 – 747 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services 4 Our staff has specialized expertise in traffic calming, on-street bikeways, context-sensitive design, Safe Routes to School, Complete Streets, transit corridors, access, circulation, urban design, new mobility integration, and many other aspects of creating safe and intuitive on-street facilities that work seamlessly with adjacent sidewalk and trail systems. Our team of civil engineers, traffic engineers, and landscape architects understands how to create multi-modal streets that respond to the 21st century needs of pedestrians, bicyclists, transit users, and motorists.

Alta’s in-house Civil and Traffic Engineering, Landscape Architecture, and Transportation Planning Teams are
prepared to deliver on RFPs that are anticipated from
the City’s On-Call contract. We will provide the City with the following expertise:

CIVIL ENGINEERING AND DESIGN
Alta has provided civil engineering design services to
agencies, including plans, specifications and cost estimates for pavement rehabilitation, Complete Streets, and
streetscape improvement projects. Our project experience demonstrates that we consider the needs of all users in our technical project development process.

ADA accessibility in roadway design is our team’s specialty.

The Alta Team’s experience designing ADA compliant and
accessible curb ramps for agencies like the City of Los Angeles, the City of El Monte, and Caltrans has built our awareness of the liability risk many cities face with having non-compliant ADA facilities within their jurisdictions, giving us valuable insight.

Areas of Service
Alta takes an all-inclusive approach to designing
streetscapes and sidewalks to be efficient and safe for all users. We are fully rooted in the fundamentals of traditional civil engineering principles while envisioning more active, equitable, and accessible environments for all users.

Active Transportation
Champions
While many of our industry peers approach transportation projects from the sole perspective of the motorist, Alta considers the perspective of the end user who is biking, walking, and taking public transportation. Our engineers design improvements that make roadways and intersections safer, easier to understand for all users, and more
comfortable for bicyclists and pedestrians. Alta is a national leader in planning and designing bikeway solutions, having authored the National Association of City Transportation Officials (NACTO) Urban Bikeway Design Guide, Caltrans’ Complete Intersections handbook, and most recently, the Quick-Build Guide: How to Build Safer Streets Quickly
and Affordably to help communities during the COVID-19
Pandemic (co-authored with the California Bicycle Coalition).

Given our depth of expertise, we can proactively work
through potential project challenges to carry out Santa Ana’s vision for this on-call.

Alta led conceptual design, outreach, and preparation of construction documents for Culver City’s first separated bikeway on Elenda Street, as well as neighborhood improvemetns to create Safe Routes to La Ballona Elementary School.

City Council 20 – 748 5/16/2023
5 Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

Street improvement projects trigger the need to upgrade facilities, such as curb ramps and sidewalks, to meet current ADA requirements. Alta identifies such needs early in the design development process to develop truly inclusive
Complete Streets and minimize unnecessary project costs.

ROADWAY/PAVEMENT ENGINEERING
Rehabilitation projects often require improvements that impact adjacent facilities such as driveways, walls, and other appurtenances. Our design carefully considers these “conform” requirements, with the goal of minimizing or
eliminating the need for temporary construction easements or additional rights-of-way. Our team will be supported by GMU, a geotechnical and pavement engineering firm, to provide alternative pavement recommendations to meet project goals and objectives while staying within City budget. Alta has a clear understanding of alternative pavement methodologies based on cost effective approaches for a 20-year design life, constructability, and factors that are unique to commercial and residential streets. Based on our knowledge and
experience, key components for rehabilitation methods that need to be considered include depth of removal sealing and interlayer, rehabilitation approach, pavement recycling, and full reconstruction.

SAFER MULTIMODAL DESIGN
Alta can incorporate specific design elements that increase safety, including the narrowed width of street crossings, improved lighting, and effective site lines. We strive to create sustainable capital improvement projects (CIPs)
that do not over-burden maintenance departments and
minimize operation costs. For example, Alta can prepare and specify signage and striping improvements so that they are timed with routine repaving and maintenance efforts; efficient irrigation systems with weather-based controllers that are automatic and self-adjusting; high efficiency lighting (including solar lighting) to minimize operation costs and fixture replacement cycles; and site amenities such as trash receptacles and bollards that are durable and contribute to a community’s overall character.

CONSTRUCTION DOCUMENTATION: PLANS,

SPECIFICATIONS, AND ESTIMATES (PS&E)
Once a design has been vetted and agreed on, Alta will move into the final design phase, which includes the development of construction documentation and specifications that meet local, state, and federal regulations. Alta works with the City and agencies to format our drawing and specifications to comply with their standards. The final design package is then submitted for a final review to stakeholders as directed by City staff. Final comments are incorporated into the package and a final bid document set is issued to the City for soliciting contractor bids.

Our design team has prepared cost estimates ranging from the very conceptual ballpark number based on the general scope of work to detailed construction cost estimates used for construction bidding and capital improvement budgets.

We have developed an internal framework for developing the various levels of cost estimating for our design team to follow so that each project, depending on the level of detail needed, has a consistent approach to cost estimating. Our preliminary engineer’s estimates will include itemized quantities for elements within the project corridor, including but not limited to curb extensions, traffic signal improvements (including bike signal infrastructure), ADA pedestrian and bicycle improvements, signing/striping improvements, wayfinding, utility impacts, pavement reconstruction, landscape materials, bus amenities, and all removals required to implement the project.

The cost estimate will include quantities and unit costs with back-up information as necessary. We not only use
concept plans for our engineer’s estimate, but often conduct site investigations to verify potential conflicts that may increase cost. Potential conflicts include R/W impacts, utility relocations, and/or the need for excessive grading or retaining walls. Alta maintains a compendium of recent bid results in Southern California that will be used as a basis for The Alta Team, supported by GMU, provided pavement evaluations, repair recommendations, and final rehabilitation plans for El Monte’s CIP 016 project.

City Council 20 – 749 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services 6 and regional trails, such as meeting applicable standards, serving intended users, and incorporating stakeholder
feedback throughout the planning and design process.

Alta authored or helped prepare many of the design and
best practice guidelines used nationally to develop bicycle, pedestrian, and trail facilities. We help cities enhance greenway projects with the following:
• Reduction of conflicts at complicated intersections
• Transitions between on- and off-road sections and sidewalk facilities
• Mitigated impacts in sensitive environmental and
constrained areas
• Aesthetic enhancements
• Site security elements
• Maintenance and management

SUSTAINABLE DESIGN
Streetscape and landscape elements have the ability to
strengthen and promote the identity of a community or
corridor. Alta uses a sustainable design approach to develop concepts that integrate best management practices, green infrastructure, and durable materials. Alta selects native and adapted plants specifically for each project’s local climate and design irrigation systems with weather-based irrigation controllers that are automatic and self-adjusting.

We blend ecological function with landscape aesthetics by incorporating green infrastructure elements such as pervious pavement, vegetated bio-swales, vertical green screens, and trees. We incorporate these elements into medians,
parkways, curb extensions, and park spaces. We advance
planting, grading, and irrigation concepts plans that conserve water resources and require low maintenance to create
enriching and ultimately durable landscapes.

TRAFFIC ENGINEERING
Alta’s traffic engineering skills offer a perspective that goes beyond designing for vehicle use. We consider public transit, delivery vehicles, bicycles, and pedestrians in our projects.

Our backgrounds and experiences are fully rooted in the fundamentals of traditional traffic engineering principles and services, including:
• Safety analyses of intersections or networks
• Traffic calming studies and designs
• Traffic impact analyses
• Traffic signal designs, including High-Intensity Activated Crosswalks Beacons (HAWK) and Rectangular RapidFlashing Beacons (RRFB) • Parking studies
• Site plan access and parking layout development
establishing unit prices. An escalation factor can be added to the overall cost once the anticipated construction schedule is determined.

CONSTRUCTION ADMINISTRATION
Implementation of a planned facility can be the most
challenging aspect of a project. Alta staff are committed to providing design support services throughout the bid and construction phase of a project. Assistance during the bid phase will include providing responses to bidder(s) questions and issuing addenda as needed. During the construction
phase, we would assist the City in responding to RFIs, review and approve contractor change orders, review and approve working and shop drawings, and help resolve discrepancies in the contract documents upon request of the Resident
Engineer.

SIGNING AND STRIPING
Alta can develop signing and striping plans that conform to local standards and requirements, while remaining flexible for any level of complexity. As an active transportation firm, we bring an edge by expanding on existing design standards and guidance to provide accessible facilities for bicyclists, more comfortable and organized conflict points, and clarity with regards to driver and bicyclist expectations.

LANDSCAPE ARCHITECTURE AND URBAN DESIGN
Landscape architecture and urban design at Alta represents a comprehensive and integrated approach to design. It is our way of infusing network and corridor design that engages with land use, circulation, open space, and resiliency. We design the physical form that articulates our work and use our unique expertise in public space design and placemaking to strengthen the identities of cities, towns, and corridors, while making them more livable, people-focused, and vibrant.

We understand the opportunities, challenges, funding and management mechanisms, and maintenance standards
specific to developing public space in urban, suburban, and rural areas. Our specialties include:
• Parks and urban spaces
• Complete Streets
• Green infrastructure and best management practices
(BMPs)
• Wayfinding, gateway, and signage systems

GREENWAYS AND TRAILS
Alta is the nation’s leading firm specializing in the planning and design of trail and pathway facilities and systems, and has studied, planned, designed, and implemented more than 9,000 miles of bikeways, walkways, and trails.

We are experienced with addressing technical and
community issues and objectives associated with pathways City Council 20 – 750 5/16/2023
7 Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

COMMUNITY OUTREACH
Community outreach and engagement is at the core of
Alta’s work. We have conducted countless workshops,
pop-up and demonstration events, Community and Project
Advisory Committees, interactive outreach maps, online and paper surveys, and walk audits that have been successful in garnering public support for projects. Our interactive web maps and surveys help foster collaborative engagement
before, during, and after project design phases. We have conducted design charrettes where we create fast, accurate, and beautiful illustrations of proposed improvements that spark imaginations. The high-quality outreach materials, graphics, and reports documents created by our graphic
designers help convey complex analysis and planning
concepts in straightforward and visually compelling ways.

Our outreach processes are inclusive, interactive, iterative, and productive, and help not only gather public input, but also show how that input influences projects.

GRANT EXPERIENCE
Alta staff have assisted jurisdictions across the country in winning over $850 million in grant funding for projects enveloping Transportation, Affordable Housing, and Capital Projects & Infrastructure. Alta’s in-house grant writing specialists excel at identifying funding opportunities, matching projects to the right funding source, and
recognizing opportunities to pursue multiple funding sources.

Alta staff bring the technical expertise and organization to complete a range of tasks, from full-fledged preparation of the grant application to assisting with document review and preliminary design.
• Street geometric layouts, including signing plans
• Innovative bikeway designs
• Construction staging and phasing

NEW MOBILITY
The fast pace of innovation requires new approaches to
planning and design. Alta is helping communities explore the appropriate technologies that coordinate active
transportation, transit, and new mobility options to meet community goals. We recognize the value of both cutting edge and traditional “low tech” approaches centered on users and community needs. Through robust civic engagement,
new tools, applied research and thoughtful planning, we are helping communities harness technology benefts while managing risks. Alta’s expertise goes beyond transportation to address change affecting multiple aspects of community design and governance. Our services include facilitating community discussions on goals and vision regarding new technologies such as autonomous vehicles, coordinating
shared-use mobility, mobility evaluation frameworks, first and last mile connections, new travel behaviors and data sources, mobility hubs, Complete Streets 2.0, trails of the future, transportation demand management (TDM), electric vehicle infrastructure plans, and micromobility.

Steven Frieson, PE, LCI, ENV SP
Principal-in-Charge
“Having attended school in
Santa Ana (including Carr–
formerly Smedley–Intermediate
School), I am truly excited for
the opportunity to support the
City in enhancing safety and
infrastructure improvement.”
ALTA

LEADERSHIP

SPOTLIGHT
City Council 20 – 751 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services 8 GHD
GHD is a privately held international engineering firm owned by its people and operating across five continents. With 10,000+ professionals globally, including nearly 400 in California, they are one of the world’s leading professional services companies operating in the global markets of transportation, water, energy and resources, environment, and property and buildings.

GHD offers a deep understanding of the challenges facing public agencies and communities today. GHD provides transportation planning and engineering, environmental, advisory, digital, and construction services to private and public sector clients. Operating globally and delivering services locally, they offer clients the ability to develop a working relationship with our local staff while having access to their global experience base.

They understand the need to incorporate staff input and the public’s needs when implementing a project. They also understand there will always be regulatory rivers, financial constraints, and stakeholder issues that come into play. GHD is proud to have a long history of providing on-call services to local agencies across California in various areas including:
• Civil Design: Civil engineering design encompasses a broad range of services for overall project development, delivery, and implementation. Services include conceptual and preliminary design of projects, as well as final design consisting of development of construction drawings, specifications, and cost estimates, as well as construction support services during project implementation.
• Transportation/Traffic: An exemplary record of delivering the full range of services expected by the City, including roadway geometrics and design; multimodal traffic volume, operations analysis, and simulation/modeling; traffic signal and ITS design/ modification, timing, operations, communications, and management; neighborhood traffic calming; speed surveys; and transportation planning including studies and analysis, conceptual multimodal design, and development.

Prime and Subconsultant Roles
Firm Project Role
Alta Planning + Design, Inc.
(Prime)
• Project Management and QA/QC
• Civil-Design
• Transportation/Traffic Engineering
• Sustainable Infrastructure Services
• Landscape Architectural and Irrigation
• Architectural
• Grant Writing Services
• Regulatory Compliance with Federal and
State and Local Agencies
GHD, Inc.
(Subconsultant)
• Civil Engineering/Design
• Environmental
• Mechanical
• Fire Protection
• Electrical
• Special Engineering Studies/Reports/
Compliance and Investigations
• Transportation/Traffic Engineering
• Instrumentation and Control Systems
• Water and Sewer (Design and Hydraulic
Modeling)
• Regulatory Compliance with Federal and
State and Local Agencies
• Sustainable Infrastructure Studies
HELIX Environmental Planning, Inc. (SBE)
(Subconsultant)
• Environmental/Planning Support
Craftwater Engineering, Inc. (DVBE, MB)
(Subconsultant)
• Hydraulic Modeling and Design (storm
water and sewer collection systems)
• Sustainable Infrastructure Services
GMU, Inc.
(Subconsultant)
• Geotechnical • Pavement Management
Calvada Surveying, Inc. (DVBE, MBE, SBE)
(Subconsultant)
• Land Surveying
• Mapping Services
• Legal Description Preparations
Monument, Inc.
(Subconsultant)
• Right-of-Way Studies
Teaming Partners
City Council 20 – 752 5/16/2023
9 Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

HELIX
HELIX Environmental Planning, Inc. (HELIX) is an employee-owned environmental consulting firm established in 1991, with more than 200 employees across seven California offices, including an Orange County office in Irvine. HELIX has provided comprehensive environmental planning services throughout Southern California for over 30 years. In-house services include preparation of environmental documentation for California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance; biological and aquatic resource studies; arboriculture; acoustical/noise studies; air quality/ greenhouse gas (GHG) analyses; cultural resources investigations; historic resource evaluations; visual resource assessments; regulatory permitting and endangered species consultation; regulatory agency coordination; mitigation monitoring and compliance; landscape architecture; geographic information systems (GIS); and native habitat restoration design, construction, and maintenance. HELIX is also familiar with supporting engineering teams with existing conditions information and providing input on design alternatives related to avoiding or minimizing potential environmental impacts.

HELIX provides comprehensive environmental consulting services for all types of public works projects, including roadway improvements, bridges and interchanges, bicycle and pedestrian facilities, stormwater improvements, sewer and water facilities, utilities undergrounding, parks/recreation improvements, and public buildings such as fire and police stations and libraries.

Craftwater
Craftwater Engineering, Inc., is a California certified Disabled Veteran Owned Business Enterprise (DVBE) and Micro Business (MB) structured to deliver agile, full-spectrum service to the stormwater market. Their rapidly growing team of 15 associates is skilled at adapting to the continuously evolving regulatory environment yet grounded enough to deliver high quality and readilyconstructible designs. Craftwater takes pride in programmatic stewardship – avoiding the pitfalls of changing teams between the planning, concept, full design, construction, and monitoring phases of each project. Craftwater is poised to serve the stormwater market by shaping practical regional stormwater policy, strategically planning investments in green infrastructure, and delivering innovative multi-benefit project designs and feasibility studies that are competitively aligned with funding sources.

They strive to provide meaningful environmental outcomes with affordable and functional water infrastructure across California.

As trusted strategic advisers and designers, Craftwater’s mission is to always act genuinely to advance the best interests of their clients, the environment, and the state of science by designing real solutions for total water cycle management. Craftwater takes pride in the ability to converge creative, academic thought with pragmatic, on-the-ground engineering to deliver reliable outcomes on every project, and their team’s successes have been awarded and recognized in multiple engineering journals and publications. Additionally, every member of their founding team is a licensed Professional Engineer in the state of California.

Teaming Partners (Continued)
• Environmental: A range of environmental services from a global network of skilled engineers, scientists, auditors, planners, and environmental specialists. GHD staff have decades of experience throughout California and a deep understanding of local, state, and federal permitting requirements.
• Electrical: A full range of electrical engineering services for a variety of municipal project types, including buildings, water storage and distribution, wastewater collection and treatment and stormwater collection facilities • Mechanical: Comprehensive mechanical engineering services, including analysis and design of wastewater treatment and pump station ventilation systems, wastewater treatment plant laboratory ventilation systems (including bio hoods), safety shower and eye wash systems, generator ventilation and fueling design, plumbing systems, and fire protection systems. • Fire Protection: Services include interpreting and applying codes, standards, fire engineering and life safety methodologies with a holistic view for both new and existing buildings. GHD is also cognisant of relevant sustainability, economic and regulatory considerations. GHD’s fire and life safety team, combined with their wider network of building services engineers, can provide a complete and fully coordinated design for all building types and functions.

City Council 20 – 753 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services 10 GMU
Established in 1967, GMU, Inc. has been providing geotechnical services in Southern California for over 50 years as an S Corporation. GMU has built a long reputation as a trusted consultant for some of the most challenging and recognizable projects with a full range of geotechnical services, as well as numerous others, including: Pavement Engineering; Structural Engineering for Earth Retaining Structures; Forensic Engineering; Grading Plans and Construction Management for Landslide Projects; Blasting Consulting and Vibration Monitoring; and Soils, Materials Testing and Inspections.

GMU’s team of over 45 highly qualified professional engineers, professional geologists, and engineering technicians have experience in all phases of geotechnical engineering, engineering geology, and construction testing and material inspection.

Our staff includes nine Professional and Geotechnical Engineers licensed in California, five Certified Engineering Geologists licensed in California, and five Pavement Engineers with experience in all phases of pavement engineering.

GMU’s Engineering Technicians and Registered Special Inspectors have an average of 15 to 25+ years of experience, with Engineering Technicians holding certifications from Caltrans, American Concrete Institute (ACI), International Code Council (ICC), and County of Orange. GMU’s in-house laboratory is approved by the California Department of Transportation (Caltrans), AASHTO Materials Reference Lab (AMRL), the County of Orange, and other public agencies.

Calvada
Calvada Surveying, Inc. is a Disabled Veteran (DVBE) and Minority Disadvantaged-Owned (MBE, SBE) professional land surveying firm that provides a wide range of services to many clients in the civil engineering and environmental industry. Their areas of expertise include boundary surveys/mapping, aerial photogrammetric/topographic surveys, construction staking, and as-built surveys that are critical for the design and construction of water pipelines, water retention/treatment facilities, and other water-related infrastructure. Calvada also provides construction staking and layout services to ensure that the project is built according to the design specifications and engineering standards.

Their team of 42 experienced professionals, including 11 fully equipped field crews, is well-versed in the requirements and challenges of these types of projects and has a deep understanding of the specific surveying needs. The field teams will be ready to mobilize to the as-needed tasks within a 24 hours’ notice. Calvada’s state-of-the-art technology and equipment ensure accurate and efficient survey results, and their team is dedicated to providing high-quality service to our clients, helping them make informed decisions and move forward with their projects.

Monument
Monument, an S Corporation formed in 2018, is a full-service real estate and right-of-way company providing exceptional service, strategic planning, innovation, and timely delivery. They serve local, state, and federal agencies, transportation authorities, and engineering partners with public infrastructure projects throughout California. Monument understands the difference that an experienced, solutions-minded right-of-way partner can bring in achieving the goals and objectives of a project and has successfully delivered hundreds of projects as a team.

Monument’s team of over 30 professionals is comprised of the best in the industry, most with over 25 years in the business and leaders of some of the largest and most complex projects delivered in the State of California. Monument’s interdisciplinary team is composed of highly experienced project managers, seasoned acquisition agents, relocation experts, and project support specialists working together with the client to provide solutions at every phase of the project. The Monument team is known in the industry for successfully completing projects on an accelerated schedule. They accomplish this with early project planning, a clear scope of work, defined project tasks and deliverables, quality control, exceptional performance, and communication with the client and project partners. They know the importance of collaborating with stakeholders to ensure the successful and timely completion of each project. Monument is a project partner, equally invested in the goals and objectives of the project and fully integrated with the project team.

Teaming Partners (Continued)
City Council 20 – 754 5/16/2023
11 ALTA PLANNING + DESIGN, INC.

Organization Chart
The Alta team is composed of professionals and subconsultant partners whose collective skillset meet the comprehensive scope of services as requested by the City. Steven Frieson, PE, LCI, ENV SP will serve as the Principal-in-Charge and oversee overall quality control throughout the on-call contract. As Contract Manager, Vincent Hellens, ENV SP will delegate tasks to the appropriate staff and serve as the City’s main point of contact. Resumes are provided on the following pages.

CITY OF SANTA ANA

PRINCIPAL-IN-CHARGE
Steven Frieson, PE, LCI, ENV SP

QA/QC MANAGER
Adrian Esteban , PE, PMP, LEED
AP

CONTRACT MANAGER
Vincent Hellens, ENV SP

TECHNICAL ADVISORS
Emily Duchon, ASLA, LEED AP
Joe Gilpin

ALTA KEY STAFF AND TASK ORDER PROJECT MANAGERS
Civil Engineering Transportation/New
Mobility
Traffic Engineering Landscape
Architecture
Grant Writing
Scott Shepard, PE
Markos Legesse, PE
Talia Agazaryan, EIT, ENV
SP
Daniela Vazquez, EIT
Jean Crowther, AICP
Ashley Haire, PE. PhD, ENV
SP
Matt Fralick, PE, PTOE
Joe Paull, EIT
Emma Katz, EIT
James Powell, PLA
Tim Bevins
Zara Gomez, ASLA
Sam Hernandez
Jeff Knowles, AICP
Kristin Haukom, MPH

TECHNICAL SUPPORT STAFF
Civil Engineering
(GHD)
Chris Bretall, PE
Brittany Zambrano, PE, QSD
Geotechnical and Pavement
(GMU)
Roger W. Schlierkamp, MSc, PE
Ali Bastani, PhD, PE, GE, F. ASCE
Right-of-Way
(Monument)
Daniela Borbe
Surveying, Legal
Preparation, & Mapping
(Calvada)
Matt Bartz, PLS
Saul Melgarejo Jr., LSIT
Ramon Gonzalez, LSIT
Armando DuPont, PLS
Traffic Engineering
(GHD)
Frank Penry, PE, TE, PTOE
Todd Tregenza, AICP
Hydraulic Modeling & Sustainable
Infrastructure
Oliver D. Galang, PE, ENV SP (Craftwater)
Courtney Semlow, PE, ENV SP (Craftwater)
Merrill Taylor, PE (Craftwater)
Ulysses Fandino, PE, PACP (GHD)
Casey Raines, PE, PACP, MACP (GHD)
Environmental
Tim Belzman (HELIX)
Joanne Dramko (HELIX)
Beth Martinez (HELIX)
Mary Robbins-Wade, RPA
(HELIX)
Charles Smith, AICP, LEED AP
BD+C (GHD)
Electrical, Mechanical,
& Fire
(GHD)
Erel Betser, ME, FPE
Mehdi Mardi, EE
Terry Wong, ME, LEED AP
Legend:
= Key Staff
= Task Order Project Manager
Proposal for RFP No. 23-030 On-Call Engineering Services City Council 20 – 755 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services 12 d. Understanding
of Need
The City of Santa Ana seeks a full-service engineering
team to evaluate, design, and develop construction plans and bid specifications for as needed Capital improvement Projects (CIP) and other professional services. Alta being a multidisciplinary firm supplemented by a diverse range of team members of electrical, geotechnical engineers,
environmental planners, mechanical, hydrologists, and land surveyors are prepared to support the City’s needs.

We recognize that inclusivity, transparency, and equity are critical to the success of public infrastructure projects in the City of Santa Ana. Since 2016, Alta has been helping the City promote and prioritize safety improvements through our work on the City’s Safety Education Campaign and
Safe Routes to School Plan that was adopted in 2020. Our team will leverage that community understanding and early engineering planning to assist the City in accomplishing their mission “To deliver efficient public services in
partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” The adopted CIP fiscal year 2023 budget projected over $40 million dollars for infrastructure enhancement throughout the City, which mean projects must proceed as planned in a cost-effective manner. We also understand there are grant funded and
federal earmarked projects (such as the Orange Avenue
Bike Lane and Bicycle Boulevard Project) in the pipeline with aggressive project delivery schedules, and the Alta Team stands ready to support the City and deliver these projects. Both the City and the community are ready to see the programmed projects in the CIP move forward to deliver tangible benefits for all users.

Staff Availability and
Managing Resources
The Alta Team understands the importance of meeting
project delivery schedules. We commit to provide adequate and qualified staffing to complete tasks from this on-call. We can also commit to make use of personnel from other offices throughout the company and bringing on additional staff if project tasks and schedules dictate the need to do so. Alta’s Project Managers will be selected based on the schedule, the complexity of the project, the Manager’s expertise, and the most qualified team members to successfully deliver the project.

Our project management infrastructure includes Deltek Vision software for budget planning, control, and invoicing. This software allows Alta’s project managers to track resources and create project plans that confirm staff availability for key tasks over the lifecycle of a project. Alta utilizes Deltek’s integrated time management and invoicing system to
make sure projects stay on track. This system allows Alta to generate invoices based directly on timesheet entries, resulting in faster and more accurate invoicing. Deltek’s integrated reporting tools allow us to monitor the budget, project status, progress, and billing constantly on a real-time basis. Alta’s financial team has developed a set of billing protocols to facilitate streamlined project management review of tasks and expenses. Our project work is tracked in Deltek tasks and labor reports that indicate burn rates and make sure project billings correspond to production milestones.

Our quality of work, cost control, and schedule compliance will result from a systematic management program tailored to this on-call contract. We will adhere to the planned task budgets and anticipate workload and schedule changes by preparing and maintaining a detailed critical path method schedule that is resource loaded and treated as a living document throughout the lifecycle of a project.

Potential tasks are scoped in detail in Section 2. Scope of Services and Schedule.

QUALITY ASSURANCE AND QUALITY CONTROL
• Alta maintains a QA/QC system, along with strict
adherence to establish business procedures. Our team
employs a three-tier quality control system that includes:
(1) peer review of materials, (2) independent review by principals, and (3) in-house scheduling and management
tools.
• Our QA/QC process begins at the start of the project.

We believe that everyone on the team is responsible for providing our clients with quality products and deliverables.

Our designers utilize checklists during their design process to identify key issues that are communicated to other
disciplines early in the design. This helps us to avoid ALTA UNDERSTANDS. Our planning and engineering teams identified and prioritized school infrastructure improvements at schools across the City which led to the City Council adoption of the 2020 Santa Ana Safe Routes to School Plan.

City Council 20 – 756 5/16/2023
13 Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC. • The necessary information is documented, checked,
transmitted, and reviewed for completeness.
• Documents are reviewed by the appropriate technical staff for constructibility and accuracy.
• Products are reviewed by staff not involved in the project to provide a fresh perspective and insight.
missing key elements during the design process while
at the same time serving as a reminder to communicate
internally within our team. In addition, our designers are required to have a senior level engineer provide an overthe-shoulder review at the preliminary stage of the design so that we have considered other design elements that
may enhance the project.
• Our designers are required to submit the checklists as part of the QA/QC process to provide reviewers with additional project information to aid in the review process and allow them to focus on key design elements. This process makes everyone on the team accountable for providing quality
design and deliverables.
• The QA/QC process will be led by Alta’s designated QA/ QC Manager Adrian Esteban, PE, PMP whose primary
role will be to ensure the integration of project goals and to verify the accuracy and consistency of project deliverables.

Alta utilizes Bluebeam Revu for deliverables review which allows us to document all of the review comments and see that all comments are addressed prior to submitting to our clients.
• By using Bluebeam Sessions for our QA/QC process we
improve efficiency and are able to utilize our design experts across the company as reviewers. Our quality management procedures will see that:
• Work is performed by qualified personnel.

Relevant Project Experience
To provide a snapshot of our technical experience in the past five years, we have detailed several contracts and projects that share relevance with the City’s requested scope of services. Please see Exhibit A on the following page for an overview of our relevant project experience.

Alta has design checklists that are used by designers and engineers at every stage of a project including conceptual design to ensure compliant and applicable information is included.

Alta's landscape, urban design, and engineering teams are dedicated to revitalization and enhancement of urban communities. Our Sherman Way Streetscape project for LADOT re-energized the corridor by enhancing pedestrian accessibility and providing creative street furniture which included bus shelters, benches, trash receptacles, bike racks, HAWK signals, curb ramp upgrades, and high visibility crosswalks City Council 20 – 757 5/16/2023
ALTA PLANNING + DESIGN, INC. Original Proposal For Rfp No. 23-030 On-Call Engineering Services 14 Firm Name Project Name | Location Year Description Client PA&ED (Feasibility & CEQA/NEPA)PS&E (Final Construction Documents)Complete StreetsCivil/Transportation/Traffic EngineeringRight-of-way Support ServicesWater/sewer Modeling and DesignStructuralTrail designHydrology and haudralic ModelingLandscape and IrrigationStreetscape ImprovementsElectricalGrant Writing Services Instrumentation and Control Systems Alta Atwood Multi-Purpose Trail | Placentia, CA 2021–Ongoing Concept plans, cost estimation, feasibility study, community outreach, & hydrology report
City of Placentia Public Works
Department
Alta Safe Routes to School (SRTS) Plan & Safety Education Campaign | Santa Ana, CA
2017–2020 Infrastructure improvements, traffic calming, cost estimate, & concept plan
City of Santa Ana
Alta LA River Path | Los Angeles, CA 2018–Ongoing Alternatives analysis, environmental engineering, & final design
Los Angeles County Metropolitan
Transportation Authority (LA Metro)
Alta Pedestrian and Bicycle Safety Improvements | Ojai, CA 2019–Ongoing Class II and IV bike lanes & sidewalk-infill improvements
City of Ojai
Alta La Ballona Elementary Protected Bike Lane and SRTS | Culver City, CA
2017–2020 Conceptual design through construction, two-way Class IV bikeway, traffic analysis, lighting, & streetscape
improvements
City of Culver City
Alta, GMU,
Craftwater
Merced Avenue Linear Park and Traffic Calming
Improvements | El Monte, CA
2020–Ongoing Final design of bicycle facilities & pavement repair City of El Monte Alta Pershing Bikeway: North Park to Downtown Connector | San Diego, CA
2015–Ongoing Preliminary study & engineering design for 2.6 mile two-way Class IV bikeway
San Diego Association of
Governments (SANDAG)
Alta, GMU,
Craftwater
Traffic Calming with Class IV Bike Lanes: Parkway Dr. and Denholm St. | El Monte, CA
2020–Ongoing Design of Class IV bikeway, traffic calming, & pavement evaluation and repair
City of El Monte
Alta Adeline St. Civil Engineering Design | Berkeley, CA 2018–2020 Traffic counts, analysis, & civil engineering for a Class IV bikeway
City of Berkeley
Alta, Calvada,
GHD
TOS 8 Curb Ramp Designs | Los Angeles, CA 2021–Ongoing Infrastructure improvements to promote safety, inclusion, & sustainability
Los Angeles Bureau of Engineering
(LABOE)
Alta Higuera St. Complete Streets and Neighborhood
Greenway | San Luis Obispo, CA
2021–Ongoing Class IV bikeway, buffered bike lanes, &
intersection improvements
City of San Luis Obispo
Alta Multi-Corridor Civil Design Services | Oakland, CA 2020–Ongoing Final design, construction support, traffic analysis, & civil engineering
City of Oakland Department of
Transportation
Alta San Jose Creek Multi-Use Bikeway | Pomona, CA 2022–Ongoing PS&E for multi-use urban trail City of Pomona Public Works Department
GHD Anaheim On-Call Professional Consulting and
Engineering Services
2014–Ongoing Various services including preliminary
engineering & environmental documentation
City of Anaheim
HELIX Engineering & Capital Projects Department As-needed Environmental Services | San Diego, CA
2011–2021 Capital improvements including roadways,
bridges, water/sewer pipelines, parks & utility
City of San Diego
Craftwater Arroyo Seco-San Rafael Treatment Wetlands 2023–Ongoing Feasibility Study and Final Design of two stormwater diversions, treatment wetlands, and
stormwater harvesting facility for irrigation use
City of Pasadena
GMU El Toro Road, Lake Forest Drive, and Bake Parkway
Pavement Rehabilitation Project
2021 Assessment of pavement surface condition,
deflection testing, AC corings, lab testing, &
engineering analysis.

City of Lake Forest
Calvada Eastbound SR-91/Atlantic Ave to Cherry Ave Auxilary Lane Improvement
2019 Land surveying services & aerial topographic
survey
TRC/Los Angeles Metropolitan
Transportation Authority (Metro)
Monument Warner Avenue Widening | Santa Ana, CA 2019–Ongoing Street expansion, Complete Streets improvement, & right-of-way services
City of Santa Ana
Exhibit A: Relevant Project Experience Matrix
City Council 20 – 758 5/16/2023
15 Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

TOS 8 Curb Ramp Designs
LOS ANGELES, CA | 2021—ONGOING
Alta is currently working with the Los Angeles Bureau
of Engineering (LABOE) on prioritized infrastructure
improvements that promote efficient modes of travel which focus on safety, inclusion, and sustainability around the City. The projects are driven by LABOE’s partnerships with LADOT which is utilizing Measure M and local funds to
enhance traffic safety at desired destinations throughout the 12 Council Districts in the City. The projects are the Backlog Reduction Program, Vision Zero Initiative, and South Bay MSP Curb Ramps, and Traffic Infrastructure Facilities which includes upgrading over 180 non-ADA compliant curb ramps to the City’s current standard plan (S-442-6).

The Measure M multi-year program funding source is
requiring the project schedule to be condensed and
expedited. Knowing this, Alta is committed to the ambitious schedule and is currently delivering the design on-time and within budget.

CLIENT
City of Los Angeles Bureau of
Engineering

CONTACT
Kitty Siu, P.E., ENV SP
Street Improvement Division |
Civil Engineer
(213) 485-4623
[email protected]

PROJECT MANAGER
Steven Frieson

RELEVANCE
3 Stakeholder coordination
3 ADA pedestrian
Improvements
3 Robust project
management
3 Site assessments
Atwood Multi-Purpose Trail
PLACENTIA, CA | 2021—ONGOING
The proposed Atwood Multi-Purpose Trail is 0.6 miles along the Atwood Channel in the City of Placentia. The purpose of this Project Approval & Environmental Document (PA/
ED) phase is to identify a preferred trail alignment; explore the feasibility of trail crossings at roads and railroads; identify opportunities for access points that connect the trail to neighborhoods, parks, schools, and transit; and environmentally clear the project. Alta is providing overall project management, leading the development of concept
plans, preliminary cost estimates, feasibility study, community outreach, hydrology report, and coordinating extensively with OC Flood Control District and Caltrans Local Assistance.

CLIENT
City of Placentia Public Works
Department

CONTACT
Kyra Tao PE
PTP Transportation Manager
(714) 993-8121
[email protected]

PROJECT MANAGER
Vincent Hellens

RELEVANCE
3 PA/ED
3 Trail alignment
3 Cost estimation
3 Hydrology report
City Council 20 – 759 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services 16 Alta is co-leading the design of the landmark Los Angeles River Path. This $365 million project—one of the largest active transportation trail projects in the country—will close an eight-mile gap in the path along the Los Angeles River (LA River) in downtown Los Angeles and Vernon. Once
complete, the LA River Path will be a 32-mile continuous pathway for walking and biking from Long Beach to the
San Fernando Valley, providing a world-class facility for Angelenos and the region.

Alta’s community-driven design approach focuses on user experience and legibility. With Phase 1 completed, the Alta team has led Metro through an alternatives analysis process that resulted in board consent and approval to move into environmental clearance and conceptual engineering. Over the next six years, Alta will be leading path geometrics, assisting with the CEQA/NEPA process, developing
construction documents, supporting Army Corps and local agency permitting, and providing construction support.

CLIENT
Los Angeles County
Metropolitan Authority (Metro)

CONTACT
Dolores Roybal Saltarelli
Deputy Executive Officer
(213) 922-3024
[email protected]

PROJECT MANAGER
Emily Duchon

RELEVANCE
3 Regional trail planning,
design and engineering
3 Alternatives analysis
3 Design guidelines
3 Stakeholder engagement
3 CEQA/NEPA
documentation
Los Angeles River Path
LOS ANGELES, CA | 2018—ONGOING
CLIENT
City of Pomona Public Works
Department

CONTACT
Lee Torres, PE
City Engineer
(626) 580-2055
[email protected]

PROJECT MANAGER
James Powell

RELEVANCE
3 Streetscape design
3 PS&E
3 Grant planning
3 CEQA documentation
This two-part project includes the final design of bicycle facilities and pavement repair for a series of corridors in El Monte, and the creation of a linear park on Merced Avenue.

The linear park will be created in a new median, and will feature walking and biking paths, native plantings, stormwater capture, public art, shade trees, and play areas. Alta is providing final Plans, Specifications, and Estimate for the linear park design. The plans include curb ramp details, median plan and profile plans, grading details of the trail, landscape and irrigation plans, amenity details, and signing and striping plans.

To date, Alta worked with El Monte to support grant
applications for construction funding, provided a range of concept designs, conducted extensive public outreach,
and created a fly-through animation to build support for the project.

Merced Avenue Linear
Park and Traffic Calming
Improvements
EL MONTE, CA | 2020—ONGOING

ROLLING PATH VARIES PED PATH VARIES

RAILING

BARRIER

SHADE STRUCTURE

INTEGRATED LIGHTING

CHANNEL WALL

CANTILEVER PATH
City Council 20 – 760 5/16/2023
17 ALTA PLANNING + DESIGN, INC.

CLIENT
City of Carlsbad

CONTACT
Brandon Miles
Project Engineer
(760) 602-2745
[email protected]

PROJECT MANAGER
Joanne Dramko

RELEVANCE
3 CEQA/NEPA
3 Biological resources
3 Regulartory permits
3 Biological mitigation
HELIX provided environmental services to support the
City of Carlsbad’s goal of creating a balanced multi-modal transportation network, requiring the reconfiguration of both Kelly Drive and Park Drive to create Complete Streets and provide trail linkage. HELIX prepared a biological resources survey/jurisdictional delineation and report, cultural resources survey and report, and IS/MND for the project. Biological work also included preparation and submittal of regulatory permit applications and support during processing of the regulatory permits. HELIX worked with City of Carlsbad
staff and project stakeholders to identify biological and cultural constraints to inform project design; biological mitigation included vegetation creation and restoration ratios following the City of Carlsbad’s Habitat Management Plan and avoiding special-status species during construction.

Cultural surveys and subsurface cultural testing confirmed the presence of cultural resources within the project footprint.

Cultural mitigation included construction monitoring (with archaeological and Native American monitors) and controlled grading procedures.

Kelly and Park Drive Road Diet
and Multi-Use Trail Project
CARLSBAD, CA | 2017—2023
The City partnered with GHD to improve safety, improve
non-motorized access, reduce traffic speeds, and improve drainage conditions, while minimizing impacts to the existing adjacent properties. At Burleigh Drive, GHD designed a
custom roundabout that reduced vehicle speeds while still providing full access to the adjacent driveways, previously located in the intersection, through the implementation of a drive isle adjacent to the residences. This design allowed the improvements to stay within the city right of way while accommodating property/driveway access and provided
a space for refuse pickup and parking. The roundabout
provided an entrance into Pasadena through thoughtful
landscape architecture in the central island, medians, and buffers.

The project was able to safely accommodate all roadway
users while reduce speeds without compromising capacity, access, or right of way.

CLIENT
City of Pasadena

CONTACT
Harry Corder
Project Manager
(626) 744-7403
[email protected]

PROJECT MANAGER
Brittany Zambrano

RELEVANCE
3 Complete Streets
3 Construction support
3 Dainage, geotechnical,
landscape, and roundabout
design
Avenue 64 Complete Streets
PASADENA, CA | 2020—ONGOING
Proposal for RFP No. 23-030 On-Call Engineering Services City Council 20 – 761 5/16/2023
ALTA PLANNING + DESIGN, INC. 18
GMU evaluated approximately 64 lane miles of asphalt
concrete pavement on El Toro Road between I-5 Freeway
and Marguerite Parkway, Lake Forest Drive between I-5
Freeway and Bake Parkway, and Bake Parkway between
Rancho Parkway South and South Point Drive in the City of Lake Forest, California.

GMU’s scope of work included performing an assessment
of the pavement surface condition, deflection testing, AC corings, laboratory testing, and engineering analysis.

Areas showing high-severity distresses or areas showing relatively high deflection readings were recommended for a deeper mill and thicker overlay. The remaining areas
were recommended to receive an uniform mill and asphaltrubberized hot-mix overlay. The recommendations were developed taking into consideration our findings, the City’s construction budget, and the desired pavement life extension.

CLIENT
City of Lake Forest
TAIT and Associates (Prime)

CONTACT
David Sloan
Director of Engineering
(562) 547-0705
[email protected]

PROJECT MANAGER
Roger Schlierkamp (Director
of Pavement Engineering)

RELEVANCE
3 Surface condition
assessment
3 Subsurface exploration and
laboratory testing
3 Structural capacity
evaluation
El Toro Road, Lake Forest
Drive, and Bake Parkway
Pavement Rehabilitation
Project
LAKE FOREST, CA | 2021
CLIENT
City of Redwood City

CONTACT
Brent Maue, PE
Assistant City Engineer
(626) 744-4307
[email protected]

PROJECT MANAGER
Courtney Semlow

RELEVANCE
3 Water Quality Projects
(WQP) development and
evaluation
3 Stormwater technology
3 WQPs optimization
3 Support/outreach
Craftwater Engineering supported the Cities of Pasadena and South Pasadena in developing the Preliminary Design and Feasibility Study Report for two stormwater capture BMPs located adjacent to the Arroyo-Seco channel. The
two projects were originally conceptualized by the cities and other stakeholders interested in the Arroyo Seco river. Both projects support the goals described in the Upper LA River EWMP and the Load Reduction Strategy (LRS).

The project will provide significant water quality benefits due to the significant drainage area size (5,005 acres), location of the adjacent creek and channel, and available development space. Craftwater conducted our unique optimization analysis to determine the optimal balance of BMPs that achieves
water quality objectives relative to the investment in capital cost. Craftwater Engineers prepared the Project Concept and Feasibility Study that met all criteria for the Safe, Clean Water Program. The project was selected for funding under the Safe, Clean Water program. Craftwater is currently
supporting the Cities with the development of the final design documents, calculations, and public outreach efforts.

San Rafael Wetlands and Restoration
Stormwater Capture
PASADENA, CA | 2019—ONGOING
Proposal for RFP No. 23-030 On-Call Engineering Services City Council 20 – 762 5/16/2023
19 Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

CLIENT
City of Santa Ana

CONTACT
Kenny Nguyen, PE
Senior Civil Engineer
(714) 647-5632
[email protected]

PROJECT MANAGER
Daniela Borbe

RELEVANCE
3 Streetscape improvement
3 Right-of-way services
3 Complete Streets
3 Community outreach
Los Angeles County Metropolitan Transportation Authority (Metro), in cooperation with the Gateway Cities Council of Governments (GCCOG), San Gabriel Valley Council of
Governments (SGVCOG), the California Department of
Transportation (Caltrans District 7), and the County of Los Angeles, is proposing to construct improvements along
Interstate 605 (I-605) and State Route 60 (SR-60) freeway corridors. Calvada was selected as one of the subconsultants to provide Professional Land Surveying Services including topographic surveys and bridge profiles.

Calvada Surveying Inc. was contracted to perform
supplemental land surveying services within the 14 miles along the I-605, SR-60 and I-10 freeways including a
topographic survey of the Beverly and 605 on/off ramps
in the City of Pico Rivera. The survey was used as the
base map for the reconstruction of the system interchange and widening of the mainline facility will address existing deficiencies and accommodate projected growth.

This project expands Warner Ave from Oak Street to
Grand Avenue by adding an additional lane of traffic and medians. These improvements were designed utilizing
Complete Streets principals to provide safe, comfortable, and convenient travel for all users – pedestrians, bicyclists, transit riders, and motorists. This project will improve the flow of traffic and greatly improve commuter safety.

A challenge acquiring single-family residential properties along Warner Ave in a high dollar market. Appraisals of the impacted single family residences were conducted in early 2019 with Notice of Eligibility for relocation being issued to the property owners the same year. However, delays resulted in a change to the value of the properties.

To address this, the comparable housing analysis was
revised, allowing owners to “catch-up” with market conditions and purchase a replacement property. Monument provided
referrals in affordable areas, creating additional opportunities for the owners to locate a replacement property within their budget. Our in-person communication with the property
owners, their families, and agents, contributed to a rebuilding of trust.

SR-60/I-605 PA&ED
LOS ANGELES COUNTY, CA | 2017
CLIENT
Metro
HDR (Prime)

CONTACT
Tony Rahimian
Vice President
(949) 463-2441
[email protected]

PROJECT MANAGER
Armando DuPont

RELEVANCE
3 PA&ED
3 Land surveying
3 Topographic surveys
3 Transportation design
Warner Avenue Expansion
SANTA ANA, CA | 2019—ONGOING
City Council 20 – 763 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services 20 f. References
We invite you to reach out to the following clients who can speak further to our qualifications and quality of service provided in the last five years.

1. ATWOOD MULTI-PURPOSE TRAIL
Client: City of Placentia Public Works Department, Kyra Tao, Transportation Manager, (714) 993-8121, [email protected] Type of Work: Alta is providing overall project management, leading the development of concept plans, preliminary cost estimates, feasibility study, community outreach, hydrology report, and coordinating extensively with OC Flood Control District and Caltrans Local Assistance.

2. TRAFFIC CALMING WITH CLASS IV BIKE LANES: PARKWAY DR. AND DENHOLM ST.

Client: City of El Monte, Lee Torres, City Engineer, (626) 580-2055, [email protected] Type of Work: Alta is working with the City of El Monte to calm traffic and improve roadway safety on Parkway Drive and Denholm Drive. This is being accomplished through the design of a Class IV Bikeway and additional traffic calming measures such as removing existing speed humps and other methods as deemed appropriate. Thusfar, Alta has evaluated existing conditions, facilitated community engagement, and developed conceptual and final plans.

3. HIGUERA ST. COMPLETE STREETS AND NEIGHBORHOOD GREENWAY | SAN LUIS OBISPO, CA Client: City of San Luis Obispo, Adam Fukushima, Active Transportation Manager, (805) 781-7100, [email protected] Type of Work: Alta worked with San Luis Obispo to support their Active Transportation Program grant application for design and construction funding to implement a neighborhood greenway as well as a robust permanent Class IV bike facility along Higuera Street. Alta prepared additional 10% Concept Plans for the Meadow Park Neighborhood Greenway, developed rendered cross sections of the Higuera Street improvements, prepared engineers construction estimates, and provided detailed analysis on the benefits the project would have. In addition, Alta is preparing final engineering plans, specifications, and estimates for the project.
20 City Council 20 – 764 5/16/2023
Scope of
Services and
Schedule

2. City Council 20 – 765 5/16/2023
ALTA PLANNING + DESIGN, INC.

Scope of Services
The Alta Team offers a unique blend of skills to produce effective and high-quality engineering solutions, from concept to implementation. We are prepared to deliver on tasks
that are anticipated from the City’s on-call for engineering services. These projects could include, but are not limited to:
• Rehabilitation Improvements
• Storm Drain Improvements
• ADA accessibility Improvements (including bike and
pedestrian improvements)
• Water and Sewer Infrastructure Improvements
• Traffic Studies and Traffic Signal Improvements
• Landscape and Irrigation Improvements
• Signing and Striping Improvements
• Park and Recreational Design
• Grant Writing Services
• Environmental and Planning Support
• Mapping, staking, and Legal description preparation
• Construction Support
• Geotechnical and Pavement Investigation and
Management
Occasional Services
• Electrical
• Mechanical
• Structural
• Fire Protection
• Instrumentation and Control Systems
The scoped tasks are generally developed based upon a
field review of the project, project understanding, the City’s goals and objectives for the project, and our knowledge and experience gained from designing similar transportation and traffic engineering projects throughout Southern California.

The following are anticipated tasks that could be associated with this contract:

Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC. 1
Principal
Project
Manager
Design
Staff
Client
Project
Manager
Design
Staff
Project
Manager
Principal
Client
Project
Manager
Design
Staff
Project
Manager
Principal
Client

CONCEPT
DESIGN

INTERIM SUBMITTALS
30, 60, 90%
FINAL

SUBMITTAL
Principal
Project
Manager
Design
Staff
Client
Project
Manager
Design
Staff
Project
Manager
Principal
Client
Project
Manager
Design
Staff
Project
Manager
Principal
Client

CONCEPT
DESIGN

INTERIM SUBMITTALS
30, 60, 90%
FINAL

SUBMITTAL
Alta has been providing project management, preliminary, and final design services for agencies across California. We have the framework to efficiently complete projects on time and within budget.

City Council 20 – 766 5/16/2023
Proposal for RFP No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

Task 1. Project Management and
Administration
TASK 1.1 KICKOFF MEETING
This meeting offers the project team and City staff the opportunity to clearly outline communication protocols
and invoicing requirements, review available data, discuss potential challenges and opportunities, and establish the project schedule and deliverable milestones.

TASK 1.2 PROJECT MANAGEMENT AND

ADMINISTRATION
Throughout a task order, Alta’s Contract Manager, Vincent Hellens, ENV SP, will monitor completion of requirements for invoicing, project updates, and management of project milestones and budget. He will provide City project staff with regular updates on these efforts and can facilitate virtual and safely conducted in-person meetings to allow the team to continuously identify key issues and develop solutions.

TASK 1.3 PERMIT AND AGREEMENTS
Alta will assist the City’s Project Manager in securing permit approvals for construction and preparing application packages, communicating and coordinating with the
permitting and approving agencies including all requirements in the construction documents. These agencies, which
include but not limited to Orange County Public Works,
Orange County Flood Control District, Orange County
Transportation Authority, and the City of Santa Ana.

TASK 1.4 STAKEHOLDER COORDINATION
The Alta Team will lead coordinating and managing all of the different relevant departments within the City of Santa Ana and other local agencies to ensure a successful and smooth project delivery. The project team understands
the importance of coordinating with other departments and agencies prior to the start of designs to make certain all parties understand the scope of work to be done for each individual intersection. Other pertinent stakeholders might include residents, transit/ rail agencies, commissions, and local fire or police departments.

TASK 1.5 COMMUNITY ENGAGEMENT
Our team can offer added benefit to the city by having our internal staff assist with Community Outreach. Alta will support the city’s engagement activities, including attendance of up to two (2) Alta staff at one (1) public workshop to reintroduce the project to community stakeholders after the city approves the draft alternatives. The Alta team will also prepare up to six (6) color graphic presentation boards and one (1) handout that illustrates the design concept for use at the public workshop/community outreach meeting; we will include Spanish translation on these materials. This added value to the contract will improve the competitiveness of the city’s future grant applications.

Task 1 Deliverables: Project Kickoff meeting, Subsequent PDT meetings agendas and minutes, project schedules,
quality assurance plan, progress reports, invoices, permits, and outreach materials.

Task 2. Preliminary Engineering
TASK 2.1 RESEARCH AND UTILITY COORDINATION
Alta will research and obtain as-built drawings for a project area. We will collect pertinent infrastructure, drainage, traffic signal, signing and striping, and street improvement plans from the City as well as from County of Orange. Other
documents that will be researched and collected include existing storm drain utilities, contours, hydrologic data, soils, transit routes, and historic traffic count data. Research will also include utility coordination with utility purveyors to obtain available records for data needed to avoid design conflicts.

The Alta team will lead the utility coordination efforts in accordance with Caltrans Local Assistance and Utility
Relocations manual. The Alta team will identify existing utilities in the proposed project area. This includes
reviewing publicly available data sources such as Dig-Alert to determine which utilities are operating in the area and obtaining as-built plans and/or inventory maps from each utility owner to identify potential conflicts. This will involve preparing and mailing preliminary and follow-up letters requesting current information on any existing facilities.

The “Utility Letter A” utility letters (to be printed on city letterhead and sign by city) will be sent to the applicable utility companies. This information along with performing site verification and working with the design team will be used in identifying all utility locations. The Alta team will confirm with utility companies that the facilities are located as represented in the project’s utility maps. Utilities will be plotted on the project base sheets from the data received, combined
with the above ground utility features obtained from the field review. A Utility Matrix will be prepared to verify that all utilities have responded. We will confirm with the utility companies that the facilities are located as represented in the project’s utility maps.

TASK 2.2 TOPOGRAPHIC SURVEY AND FIELD

INVESTIGATION
The Alta Team will provide topographic survey, base
mapping, and boundary survey needs. This survey will
consist of a field topographic survey and cross-sectional survey. The design (topographic) survey will collect field data by performing cross-sections every 50 feet along
the roadway and locating topographic features such as
lane lines, curb and gutter, curbs, sidewalks, edge of the pavement, curb drains, fences, and walls. All field-surveyed points will be submitted in digital files (including ASCII text file and a digital file format containing points, break City Council 20 – 767 5/16/2023
ALTA PLANNING + DESIGN, INC.

TASK 2.6 BMP RECOMMENDATIONS (WATER

QUALITY IMPACTS MITIGATION)
A suite of Best Management Practices (BMP) options
will be considered for possible implementation. Using the results from the HydroCalc model, our team will calculate the total BMP footprint/ volume required to capture the 85th percentile, 24-hour storm event for each delineated drainage area. The assumptions of the cross-sectional depths will be provided in a table (ponding depth, soil media depth, and 1underdrain depth, if applicable). The Alta team will prepare a
Water Quality Management Plan (WQMP) in accordance
with the requirements from the Orange County Technical
Guidance Document (TGD), dated December 2013, prepared
in response to the permit requirements from the Santa
Ana Regional Water Quality Control Board. Per the TGD
requirements, the project will comply with USEPA’s Green Streets standards to the maximum extent practicable.

The WQMP will be prepared using the County’s standard
template. Submittals will consist of a conceptual, pre-final, and final version of the WQMP document. All submittals are assumed to be electronic only. The (BMP) concept will be established prior to the conceptual submittal after infiltration testing has been performed and input from the City has been received.

TASK 2.7 PRELIMINARY CONCEPTS AND

ESTIMATES
This will include considerations and analysis of multiple alternative alignments and the evaluation of traffic findings, right-of-way constraints, environmental impacts, and
stakeholders’ interests. Based on the aforementioned, Alta will produce a preliminary horizontal, vertical layout along with typical sections and rendering of aesthetic architectural and/or traffic elements. The developed conceptual designs for active transportation safety enhancements will be in a format that can be seamlessly presented to clients and stakeholders.

Alta will prepare a Preliminary Opinion of Probable
Construction Cost for the proposed alternatives. We will prepare feasibility-level itemized cost estimates for elements of the project, including quantities and unit costs with back up information as necessary. Alta maintains a compendium of recent bid results in Southern California that will be used as a basis for establishing unit prices. Our estimates will support the City’s effort in seeking future grants and funding for the project.

Task 2 Deliverables: Utility notification letters, utility matrix, topographic survey, feasibility report (including H&H,
environmental documentation, BMP recommendations, RW
impacts, traffic analysis, and draft/ final concept plans and probable construction cost estimates.
lines, symbols, and features). Each point shall include a description, elevation, and northing/easting.

We will conduct field investigations to verify existing surface features (including manholes, valves, meters, pull boxes, etc.) on the topography survey and to identify the relevant features that are missing. The field review will include work necessary to inspect the project site with respect to needs for preparing the conceptual designs including ADA accessibility and compliance. Additionally, our site visit will observe existing field conditions, local drainage, and confirm the data collection and base mapping. The field reconnaissance will be an opportunity to understand constraints that may limit the placement of onsite BMPs.

TASK 2.3 ENVIRONMENTAL COMPLIANCE
If required, the Alta Team will provide environmental
compliance for the project. The Alta Team will prepare
pertinent environmental documentation to meet CEQA and
NEPA requirements. The team will submit environmental
findings to Caltrans’ Environmental section, subject to the approval of City Council. Technical studies relevant to the project will be prepared. Public meetings and workshops may be part of the environmental process and documentation.

With the support of GHD and/or Helix, Alta will lead the preparation and conduct of public outreach and workshops required for the project.

TASK 2.4 TRAFFIC ANALYSIS
This includes a review and operational analysis of an
intersection or corridor. Specifically, Alta will perform an existing and proposed alternatives operational conditions analysis as well as traffic signal control warrant analyses for the intersection(s). Level of service (LOS), delay, and queueing will be evaluated to assess operational impacts and provide a quantitative comparison between existing
conditions and proposed alternatives.

TASK 2.5 HYDROLOGY AND HYDRAULIC ANALYSIS
The Alta team will prepare a Hydrology Report that follows the Orange County Hydrology Manual (October 1986
Version) and identifies mitigation opportunities for water quality impacts. Using the generated drainage areas, we will utilize HydroCalc input parameters for each individual drainage area delineated (area, flow path, slope, rainfall depth, percent impervious, soil type). The HydroCalc results will be tabulated for the 85th Percentile, 24-hour storm event.

The Alta team will create various GIS maps including but not limited to delineated drainage areas, land uses, and soil types. These maps will be incorporated into the Hydrology Report.

Proposal for RFP No. 23-030 On-Call Engineering Services City Council 20 – 768 5/16/2023
ALTA PLANNING + DESIGN, INC.
provisions including under change orders, RFIs, addendum, and any additional details needed for the construction
of the project but not shown on the plans. It is important that changes to the contract drawings are documented
as the project proceeds. Alta will work with the contractor to maintain an updated set of record drawings denoting
deviations from the design drawings during construction.

We will review and compile these drawings, which will be transmitted to the City at the end of the project.

Task 4 Deliverables: Attend the pre-bid meeting, as well as prepare Letters of Clarifications (LOCs), responses to Requests for Information (RFIs), and addendum sheets. If needed RFI & submittal responses during construction;
Construction kick-off meeting attendance, up to five field meetings; Final record drawings.

Task 5. Grant Writing
Our team is familiar with numerous state and federal sources of transportation funding and will assist the City from fullfledged preparation of the grant application to document review and preliminary design assistance. We analyze
current conditions, assess needed improvements, identify funding resources and strategies, design and engineer
facilities, coordinate public and agency involvement, and anticipate details such as connectivity, ADA compliance, landscaping, and future expansion. Our in-house grant
writing specialists excel at identifying funding opportunities and matching projects with the right funding source and recognize that securing funding is much more likely when it comes from a variety of sources.

Task 5 Deliverables: Prepare draft and final grant applications including all necessary GIS, estimates, and concept plans.

Occasional Services
Task 6. Mechanical Engineering
Services for Facility
TASK 6.1 SCHEMATIC DESIGN
The Alta Team, supported by GHD will be prepare visit
the site for verify existing conditions. Once the scope is confirmed we will prepare initial SD drawings which will include demolition, HVAC, and plumbing. The initial HVAC and plumbing load calculations, HVAC equipment and
plumbing equipment and fixture selections will be included along with a list of Division 22 and 23 specification sections and mechanical and plumbing cost estimates.

TASK 6.2 DESIGN DEVELOPMENT (DD) PHASE
The Alta Team will finalize load calculations and equipment selections and then move forward with the DD drawings.

The DD drawings will be based on comments from previous Task 3 Construction Documentation
(PS&E)
Once a design has been vetted, Alta will move into the final design phase. This includes the development of construction documentation, opinion of probable construction cost, and specifications that meet the City of Santa Ana’s standards, County of Orange standards, and any state or federal
regulations. We will work with the City and involved agencies to format our drawings and specifications in compliance with applicable standards. The final design package is
then submitted for a final review to City departments and stakeholders as directed by City staff. Final comments are incorporated into the package and a final bid document set is issued to the City for soliciting contractor bids. The plans will be prepared in accordance with City of Santa Ana’s Standard Plans, supplemented by “Greenbook Standard Specifications for Public Works Construction, Caltrans Standard Plan and Specifications, California Manual on Uniform Traffic Control Devices (MUTCD), and the County of Orange Standard
Plans. PS&E may include:
• Civil and/or Roadway Plans and Details
• Geometric Layout Plans
• Channelization and Signage Plans
• Traffic Signal Modification Plans
• Traffic Control and Staging Plans
• Utility Composite and Disposition Plans
• Technical Specifications and Contract Documents
• Probable Construction Cost Estimates
Task 3 Deliverables: 30%, 60%, 90% (Pre-Final), and 100% (Final) PS&E Packages.

Task 4. Bidding and Construction
Support
TASK 4.1 CONSTRUCTION BIDDING
Alta will support the City throughout the bidding process. We will participate in one pre-bid meeting, prepare responses to requests for clarifications or information, and prepare addendums to the plans and/or specifications, if needed.

TASK 4.2 CONSTRUCTION SUPPORT PHASE
Alta will provide ongoing construction support. We will review and respond accordingly to requests for information (RFI), review and approve contractor’s shop drawings and submittals, review change orders, issue plan clarifications, and field meetings. Alta will provide a response to submittals/ shop drawings approvals.

TASK 4.3 RECORD DRAWINGS
The Alta team will review that the contractor maintains an accurate record of all changes in the plans and special Proposal for RFP No. 23-030 On-Call Engineering Services City Council 20 – 769 5/16/2023
ALTA PLANNING + DESIGN, INC.

SD submittal and changes requested. The Alta Team will
prepare initial Division 22 and 23 specifications.

TASK 6.3 CONSTRUCTION DOCUMENTS (CD) PHASE
The Alta Team will prepare CD drawings based on comments from previous DD submittal and changes requested. This
phase will consist of a 50%, 95% (Permit Set), and 100% (Bid Set) CD Progress Sets. We will prepare final Division 22 and 23 specifications and Mechanical Energy Compliance Forms (MECH and PLUMBING TITLE 24).

Task 6 Deliverables: Schematic Designs, load calculations, SD Drawings, DD Drawings, and CD drawings including
specifications and estimates.

Task 7. Fire Protection Engineering
Services for Facility
TASK 7.1 SITE INVESTIGATION
This task will be supported by GHD. The schematic design phase will begin with a kickoff meeting which will occur concurrently with the site visit for the facility. We will conduct site surveys to document existing fire sprinkler system sizing, routing, and seismic bracing assemblies.

TASK 7.2 INITIAL SD DRAWINGS
The Alta Team will prepare initial SD drawings that will include existing Fire sprinkler schematic and proposed fire sprinkler schematic. In addition, we will prepare flow test application (for entire building), initial hydraulic calculation based upon flow test (for entire building), a list of Division 21 specification sections, and a fire sprinkler cost estimate.

TASK 7.3 DESIGN DEVELOPMENT PHASE
The Alta Team will prepare hydraulic calculations and
prepare DD drawings based on comments from previous SD
submittal and changes requested. The DD phase will also include preparation of initial Division 21 specification sections and cost estimates.

TASK 7.4 CONSTRUCTION DOCUMENTS PHASE
We will prepare final hydraulic calculations for the building and prepare CD drawings incorporating comments from
the SD phase. This phase will consist of a 50%, 95%
(Permit Set), and 100% (Bid Set) CD Progress Sets. We
will prepare final Division 21 specifications and final fire sprinkler construction cost estimates. We will prepare
written responses to plan check comments and address all comments until approval for building permit.

Task 7 Deliverables. Hydraulic calculations, initial SD Drawings, DD Drawings, and CD drawings including
specifications and estimates.

Proposal for RFP No. 23-030 On-Call Engineering Services City Council 20 – 770 5/16/2023
Original Proposal For Rfp No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

Project Schedule: Exhibit B
The proposed schedule reflects the potential scope outlined in this proposal. The Alta team is flexible in our approach and look forward to working with the City to adjust the scope and schedules to meet the needs of the City and project.

ID Task
Mode
Task Name Duration Start Finish Predecessors
1 Notice to Proceed 1 day Mon 4/3/23 Mon 4/3/23
2 Task 1. Project Management and Administration 441 days Tue 4/4/23 Tue 12/10/24 1 3 1.1 Kickoff Meeting 1 day Tue 4/4/23 Tue 4/4/23 1
4 1.2 Project Management and Administration 441 days Tue 4/4/23 Tue 12/10/24 1 5 1.4 Stakeholder Coordination 436 days Tue 4/11/23 Tue 12/10/24 31 27 1.3 Permit and Agreements 1 day Wed 6/28/23 Wed 6/28/23 32 28 1.5 Community Engagement 183 days Tue 4/4/23 Thu 12/14/23 31 Task 2. Preliminary Engineering 165 days Tue 4/4/23 Mon 11/20/23 32 2.1 Research and Utility Coordination 12 wks Wed 4/5/23 Tue 6/27/23 3 33 2.2 Topographic Survey and Field Investigation 5 wks Tue 4/4/23 Mon 5/8/23 1 34 2.3 Environmental Compliance 6 mons Tue 6/6/23 Mon 11/20/23 39 35 2.4 Traffic Analysis 90 days Tue 6/6/23 Mon 10/9/23 39 36 2.5 Hydrology and Hydraulic Anlysis 3 mons Tue 5/9/23 Mon 7/31/23 33 37 2.6 BMP Recommendation (Water Quality Impacts
Mitigation)
40 days Wed 4/5/23 Tue 5/30/23 3
38 2.6.1 Pavement Analysis and Design 2 mons Wed 4/5/23 Tue 5/30/23 3 39 2.7 Preliminary Concepts and Estimates 4 wks Tue 5/9/23 Mon 6/5/23 33 40 Task 3. Construction Documentation (PS&E) 204 days Tue 6/6/23 Fri 3/15/24 41 3.1 30% Plans, Specifications, and Estimate 86 days Tue 6/6/23 Tue 10/3/23 42 30% Plans, Specifications, and Estimate 60 days Tue 6/6/23 Mon 8/28/23 39 43 QA/QC Review and Update 10 days Tue 8/29/23 Mon 9/11/23 42 44 Submit 30% PS&E to City 1 day Tue 9/12/23 Tue 9/12/23 43 45 City Review 3 wks Wed 9/13/23 Tue 10/3/23 44
46 3.2 60% Plans, Specifications, and Estimate 51 days Wed 10/4/23 Wed 12/13/23 45 47 60% Plans, Specifications, and Estimate 30 days Wed 10/4/23 Tue 11/14/23 45 48 QA/QC Review and Update 10 days Wed 11/15/23 Tue 11/28/23 47 49 Submit 60% PS&E to City 1 day Wed 11/29/23 Wed 11/29/23 48 50 City Review 2 wks Thu 11/30/23 Wed 12/13/23 49
51 3.3 90% (Pre-Final) Plans, Specifications, and
Estimate
46 days Thu 12/14/23 Thu 2/15/24 50
52 90% (Pre-Final) Plans, Specifications, and Estimate 30 days Thu 12/14/23 Wed 1/24/24 50 53 QA/QC Review and Update 5 days Thu 1/25/24 Wed 1/31/24 52 54 Submit 90% PS&E to City 1 day Thu 2/1/24 Thu 2/1/24 53 55 City Review 2 wks Fri 2/2/24 Thu 2/15/24 54
56 3.4 100% (Final) Plans, Specifications, and
Estimate
3 wks Fri 2/16/24 Thu 3/7/24 55
57 100% (Final) Plans, Specifications, and Estimate 15 days Fri 2/16/24 Thu 3/7/24 55 58 QA/QC Review and Update 5 days Fri 3/8/24 Thu 3/14/24 57 59 Submit 100% PS&E to City 1 day Fri 3/15/24 Fri 3/15/24 58 60 Task 4. Bidding and Construction Support 120 days Mon 5/6/24 Fri 10/18/24 61 4.1 Construction Bidding 1 mon Mon 5/6/24 Fri 5/31/24 62 4.2 Construction Support Phase 90 days Mon 6/3/24 Fri 10/4/24 61 63 4.3 Record Drawings 2 wks Mon 10/7/24 Fri 10/18/24 62 64 Task 5. Grant Writing 2 mons Tue 6/6/23 Mon 7/31/23 39 FeMMMMA A A A A MMMMJuJuJuJuJuJuJuJuJuA A A A S S S S O O O O O N N N N D D D D D JaJaJaJaFeFeFeFeMMMMMA A A A MMMMJuJuJuJuJuJuJuJuJuA A A A S S S S S O O O O N N N N D D D D D JaJaJaJaFeFeFeFeMMMMMA A A A MMMMJuJ Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Santa Ana On-Call Engineering
Project Schedule

Project: Santa Ana On-Call Eng
Date: Mon 3/13/23
City Council 20 – 771 5/16/2023
Certifications

4. City Council 20 – 772 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services City Council 20 – 773 5/16/2023
Original Proposal For Rfp No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

Alta Planning + Design, Inc.

Chief Operations Officer
March 14, 2023
Steve Frieson
City Council 20 – 774 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services City Council 20 – 775 5/16/2023
Original Proposal For Rfp No. 23-030 On-Call Engineering Services ALTA PLANNING + DESIGN, INC.

Steve Frieson
Chief Operations Officer
Alta Planning + Design, Inc.

March 14, 2023
City Council 20 – 776 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 20 – 777 5/16/2023
City of Santa Ana
FEE PROPOSAL FOR RFP NO. 23-030
On-Call Engineering
Services
MARCH 14, 2023
PREPARED BY ALTA PLANNING + DESIGN, INC.

IN ASSOCIATION WITH
GHD, INC. HELIX ENVIRONMENTAL PLANNING, INC.

GMU, INC. CALVADA SURVEYING, INC.

MONUMENT, INC. CRAFTWATER, INC.

City Council 20 – 778 5/16/2023
Fee Proposal

3. City Council 20 – 779 5/16/2023
ALTA PLANNING + DESIGN, INC. Proposal for RFP No. 23-030 On-Call Engineering Services Alta Planning + Design
2023 - 2024 Billing Rates
Labor Category Rate General Classifications
Labor Category 1 $380 Executive Principal
Labor Category 2 $350 Executive Principal
Labor Category 3 $320 Principal, Executive Principal
Labor Category 4 $290 Principal, Executive Principal
Labor Category 5 $270 Sr. Associate, Principal, Executive Principal Labor Category 6 $250 Sr. Associate, Principal
Labor Category 7 $230 Leader, Sr. Associate, Principal
Labor Category 8 $210 Associate II, Sr. Associate, Director, Principal Labor Category 9 $195 Associate I, Associate II, Sr. Associate Labor Category 10 $180 Level III, Associate I, Associate II, Sr. Associate Labor Category 11 $165 Level III, Associate I, Associate II Labor Category 12 $150 Level III, Associate I, Associate II Labor Category 13 $140 Level II, Level III, Associate I Labor Category 14 $130 Level I, Level II, Level III
Labor Category 15 $120 Level I, Level II, Level III
Labor Category 16 $110 Administration
Labor Category 17 $90 Intern
Color copies $0.65/ page
Black and white copies $0.20/page
24” x 36” large format plot $17.50/sheet
36” x 48” large format plot $32.50/sheet
In-house reproductions will be charged as follows:

Rates are presented in US Dollars (US$) and are subject to change at any time.

Mileage will be charged at the provisional standard rate.

Subconsultants and reimbursable expenses will be charged at cost + 10% markup.

Fee Proposal
City Council 20 – 780 5/16/2023
Alta Planning + Design
2024 - 2025 Billing Rates
Labor Category Rate General Classifications
Labor Category 1 $395.20 Executive Principal
Labor Category 2 $364.00 Executive Principal
Labor Category 3 $332.80 Principal, Executive Principal Labor Category 4 $301.60 Principal, Executive Principal Labor Category 5 $280.80 Sr. Associate, Principal, Executive Principal Labor Category 6 $260.00 Sr. Associate, Principal
Labor Category 7 $239.20 Leader, Sr. Associate, Principal Labor Category 8 $218.40 Associate II, Sr. Associate, Director, Principal Labor Category 9 $202.80 Associate I, Associate II, Sr. Associate Labor Category 10 $187.20 Level III, Associate I, Associate II, Sr. Associate Labor Category 11 $171.60 Level III, Associate I, Associate II Labor Category 12 $156.00 Level III, Associate I, Associate II Labor Category 13 $145.60 Level II, Level III, Associate I Labor Category 14 $135.20 Level I, Level II, Level III
Labor Category 15 $124.80 Level I, Level II, Level III
Labor Category 16 $114.40 Administration
Labor Category 17 $93.60 Intern
Color copies $0.65/ page
Black and white copies $0.20/page
24” x 36” large format plot $17.50/sheet
36” x 48” large format plot $32.50/sheet
Rates are presented in US Dollars (US$)
Subconsultants and reimbursable expenses will be charged at cost + 10% markup.

Mileage will be charged at the provisional standard rate.

In-house reproductions will be charged as follows:

City Council 20 – 781 5/16/2023
Alta Planning + Design
2025 - 2026 Billing Rates
Labor Category Rate General Classifications
Labor Category 1 $411.01 Executive Principal
Labor Category 2 $378.56 Executive Principal
Labor Category 3 $346.11 Principal, Executive Principal Labor Category 4 $313.66 Principal, Executive Principal Labor Category 5 $292.03 Sr. Associate, Principal, Executive Principal Labor Category 6 $270.40 Sr. Associate, Principal
Labor Category 7 $248.77 Leader, Sr. Associate, Principal Labor Category 8 $227.14 Associate II, Sr. Associate, Director, Principal Labor Category 9 $210.91 Associate I, Associate II, Sr. Associate Labor Category 10 $194.69 Level III, Associate I, Associate II, Sr. Associate Labor Category 11 $178.46 Level III, Associate I, Associate II Labor Category 12 $162.24 Level III, Associate I, Associate II Labor Category 13 $151.42 Level II, Level III, Associate I Labor Category 14 $140.61 Level I, Level II, Level III
Labor Category 15 $129.79 Level I, Level II, Level III
Labor Category 16 $118.98 Administration
Labor Category 17 $97.34 Intern
Color copies $0.65/ page
Black and white copies $0.20/page
24” x 36” large format plot $17.50/sheet
36” x 48” large format plot $32.50/sheet
Rates are presented in US Dollars (US$)
Subconsultants and reimbursable expenses will be charged at cost + 10% markup.

Mileage will be charged at the provisional standard rate.

In-house reproductions will be charged as follows:

City Council 20 – 782 5/16/2023

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND

KPFF CONSULTING ENGINEERS FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between KPFF Consulting Engineers (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it desired to retain a Consultant having special skill and knowledge in the field of:

Professional Engineering Services on an on-call basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-030.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of fifteen (15) separate consultants selected to provide services on an on-call basis under RFP 23-030. The total compensation for services provided by all consultants selected under RFP 23-030 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 15
City Council 20 – 783 5/16/2023

b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not exceed 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws.

3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to a one, two-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

City Council 20 – 784 5/16/2023

6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. d. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

City Council 20 – 785 5/16/2023

(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

City Council 20 – 786 5/16/2023

• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by City Council 20 – 787 5/16/2023

reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 20 – 788 5/16/2023

or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.

City Council 20 – 789 5/16/2023

b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 20 – 790 5/16/2023

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Ali Khamsi
Principal
KPFF Consulting Engineers
140 Newport Center Drive, Suite 100
Newport Beach, CA 92660
City Council 20 – 791 5/16/2023

SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN

CITY OF SANTA ANA AND KPFF CONSULTING ENGINEERS FOR ON-CALL

ENGINEERING SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agency

ALI KHAMSI
Principal

City Council 20 – 792 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
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EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 20 – 801 5/16/2023
Santa Ana
Design of the On-Call Engineering Services
Proposal # 23-030
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
Civil Engineering Services Proposal for the City of Santa Ana March 14, 2023
This proposal is submitted in response to Request for Proposals by the city of Santa Ana Ali Khamsi - Principal
949.478.8800 - [email protected]
City Council 20 – 802 5/16/2023
Santa Ana Council Chambers New Exterior ADA Ramp, Santa Ana, CA Table of Contents

1. Statement of Qualifications
a. Cover Letter
b. Firm and Team Experi ence
c. Understanding of Need
d. References

2. Scope of Services

3. Certifications
City Council 20 – 803 5/16/2023
a. Cover Letter
March 14, 2023
Attn: Mr. Sean Thomas, Project Manager
City of Santa Ana Public Works Department
20 Civic Center Plaza
Santa Ana, CA 92701
Re: RFP No. 23-030
Request for Qualifications for On-Call Engineering Services Dear Mr. Thomas:

KPFF is pleased to present the following design services proposal to the City of Santa Ana in response to the Capital Improvements On-Call Engineering services RFP (No. 23-030).

Assisting the City of Santa Ana with timely and competent services is important to KPFF. We have been fortunate enough to take part in past and present services with the City, such as previous on-call services (contract A-2015-175) and our current involvement with the Santa Ana library improvements project.

KPFF will provide project management, civil engineering, structural engineering, surveying, and construction support services. For other disciplines, KPFF has teamed with premier consultants in the industry: LLG (transportation engineer), Leighton (geotechnical), Dewberry (architectural), BrightView (landscape and irrigation), FirstCarbon Solutions (environmental), MEPCal (electrical, mechanical, instrumentation systems), Woden (fire protection) and Cumming (financial consulting engineering). We have selected our subconsultants not only for their expertise in their respective disciplines but also due to their working experience with our firm.

Ali Khamsi will be the Management Contact and Grant Kai will be the Project Manager for this contract. The contract will be managed through the KPFF OC office, located at 140 Newport Center Drive, Suite 100, Newport Beach, CA 92660.

We assure that our key personnel will be assigned to the project for its entire duration and will not be removed or replaced by KPFF without concurrence from the City of Santa Ana. Every member of our proposed team is available to be committed to the projects assigned to us beginning the start date.

KPFF is in concurrence with the provisions contained in the Standard Agreement that was included as Attachment 2 in this RFP package.

We appreciate the opportunity to provide our services and look forward to continuing our working relationship with the City of Santa Ana. Should you have any questions, please feel free to contact us.

Sincerely,
Ali Khamsi, P.E. Grant Kai, P.E.

Principal Associate
140 Newport Center Drive, Suite 100 140 Newport Center Drive, Suite 100 Newport Beach, CA 92660 Newport Beach, CA 92660
T: (949) 478-8800 T: (949) 478-8800
E: [email protected] E: [email protected]
140 Newport Center Dr., Suite 100 Newport Beach, CA 949.478.8800 kpff.com

City Council 20 – 804 5/16/2023
b. Firm and Team Experience
Yorba Linda Public Library, A
KPFF Consulting Engineers
Firm Profile
Founded in 1960, KPFF Consulting Engineers is one of the largest civil and structural engineering firms on the West Coast. We successfully leverage the resources of our firm while maintaining the personal contact we view as essential. With over 1,300 employees nationwide, our 19 offices are located across the United States, spanning from coast to coast.

Civil Engineering
KPFF provides civil engineering services for a wide variety of project types, namely healthcare, civic, commercial, automotive facilities, transportation (roadways, rail, water & air), regional, community & sports parks, retail, hospitality, military, K-12, higher education, recreational facilities, and theme parks. The scope of civil engineering services may include due diligence (site assessment) study, master planning, infrastructure study & design, entitlement, grading & drainage design, hydrology study, implementation of storm water quality & quantity, SWPPP (QSP & QSD), site accessibility (ADA) study & upgrades, sustainability (LEED) design, parking lots and trails. In addition, our civil engineering group serves as a prime consultant to private and government clients for management and design of private, transportation, airports, waterfront, site improvements and major utility projects. Our project size ranges from few thousand square feet to several hundred acres.

Structural Engineering
KPFF provides structural engineering services on a wide variety of project types and sizes utilizing the building materials suitable for that project. Project types include low-, mid-, and high-rise structures, corporate headquarters buildings; residential and retail facilities; industrial, educational (K-12 and higher ed.), health care, high-tech facilities, performing arts theaters, golf club houses, auto dealerships, government facilities, structural evaluations and upgrades, bridges, and waterfront structures. Our engineers customize the building materials and technologies to each project, whether it be steel, concrete, wood, masonry, base isolation, viscous damping, or non-linear seismic analysis. Other structural services include the analysis of special structures for vibration, heavy loads and response to wind, wave, seismic, and other dynamic forces, and design for building cladding systems.

Surveying
KPFF’s surveying team provides full-service land surveying and mapping for projects of all sizes throughout Southern California to engineers, developers, architects, contractors, individuals, title companies, mortgage companies and government agencies. Core competences include: Construction staking, ALTA land title survey, Boundary- topographic and aerial surveys, Condominium plans, Vertical airspace maps, Parcel Mapstract maps and legal descriptions, Laser scanning services.

Agreement Statement
KPFF is in conformance with the provisions contained in the Agreement attached in the RFP as Attachment 2 in the Appendix.

Willingness to Comply with Agreement Terms:

KPFF takes no exceptions to the sample master service agreement included in the RFP.

City Council 20 – 805 5/16/2023
Jerico Farfan
Principal
Pedro Quijas, P.L.A.

Associate Lead
Cecilia K. So
Senior Environmental
Project Manager
Alan Campbell,

MRICS, NEBOSH
Principal
Ali Safaian, MSEE, PE
Principal
Ramiro Aguirre, PE
Principal
LLG
Transportation/Traffic
BrightView
Landscape Architect &
Irrigation
MEP Cal
Electrical &
Mechanical
Master Planning
Pre-Development
Civil Engineering
Structural Engineering
Land Surveying
Kim Preap, P.E.

Senior Transportation
Engineer
Jeffrey Pflueger, PG,
CEG
Associate Geologist
Carl Kim, P.E., GE
Senior Principal Engineer
Curtis Lockwood, AIA
Architect
Dewberry
Architectural
First Carbon
Environmental
Andrew Thul, P.E.

Principal
Woden
Fire Protection
Leighton
Geotechnical
Cumming
Economic Consulting
Ali Khamsi, P.E.

Principal
Grant Kai, P.E.

Project Manager
William Thorpe, S.E.

Principal
Rachel Goossens, P.E.

Project Manager
Organization Chart
Arts, and Community Center
City Council 20 – 806 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Ali Khamsi P.E.

Education
B.S., Civil Engineering, University
of Waterloo
Registration
Civil Engineer: CA #C74768

CO, NV, AZ, NM, TX, WA,
Ontario, Canada, British
Columbia, Alberta, Canada
Certified QSD/QSP #00130
Cal OES Safety Assessment
Evaluator #82003
Affiliations
DBIA™ Certification
As Principal-in-Charge, Mr. Khamsi will be responsible for supervising the activities of civil engineering personnel. Mr. Khamsi will also be responsible for client contact, establishment of fees and schedules, project design, production, quality assurance, overall project coordination and construction administration. Mr. Khamsi has been with KPFF for 24 years and has more than 29 years of experience in civil engineering.

Santa Ana Councel Chambers New Exterior ADA Ramp | Santa Ana, CA
Principal-In-Charge. As part of KPFF’s previous on-call service agreement with the City of Santa Ana (A-2015-175), KPFF provided engineering and architectural services for the design and construction of two new exterior ADA ramps at the City of Santa Ana Council Chambers. There were several feet of elevation difference between the street and the building entrance so the ramps required multiple switchbacks as part of the design.

Santa Ana Homeless Shelter | Santa Ana, CA
Principal-In-Charge. The project consisted of the renovation of an existing industrial manufacturing facility in to a 200-bed homeless shelter. The site improvements included construction of an enclosed outdoor areas, ADA parking improvements, regrading of the existing driveway. The enclosed outdoor area consisted of playground, BBQ area, dug run and kennel, outdoor locker area, basketball court, and smoking area
LAX Economy Parking, ITF West | Los Angeles, CA
Principal-In-Charge. KPFF provided civil engineering services for the LAX Economy Parking project (ITF-West) completed in 2022. Located between Westchester Parkway and 96th Street, ITF-West improves vehicle flow through LAX by providing a new passenger drop-off and pick-up destination as well as much-needed parking capacity for LAX guests. This project included a $250M 5-level, 4,700 Parking Stalls, 25,000-SF Security Badging Office, a “Meeter-Greeter” drop-off zone and 5,000-SF Concessions area.

City Council 20 – 807 5/16/2023
The Railyard Bike Park, Rogers, AR
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Grant Kai P.E.

Project Manager
Education
B.S., Civil Engineering, University
of California, Los Angeles
Registration
Civil Engineer: CA #C73252
Certified QSD/QSP #20166
Certified LEED AP
As a Project Manager with KPFF, Mr. Kai is responsible for supervising the activities of civil engineering personnel. Mr. Kai is responsible for client contact, establishment of fees and schedules, project design and production, overall project coordination and construction administration.

Mr. Kai has been with KPFF for over 7 years and has over 20 years of experience in civil engineering. Mr. Kai has been involved in the design of several major projects, many of which have involved critical facilities that require sophisticated engineering design, and considerable client/ user coordination and communications.

Santa Ana Library Renovation | Santa Ana, CA
Project Manager. KPFF is currently providing civil and structural engineering services for the design and construction of the Santa Ana library renovations. As currently proposed, the improvements include numerous tenant improvements and modernization to various program spaces within the existing library building, along with exterior upgrades to the north and south entrances, new layout for the easterly courtyard, in addition to new parking stalls, book mobile parking area and vehicular turnaround.

LAX Economy Parking, ITF West | Los Angeles, CA
Project Manager. KPFF provided civil engineering services for the LAX Economy Parking project (ITF-West) completed in 2022. Located between Westchester Parkway and 96th Street, ITF-West improves vehicle flow through LAX by providing a new passenger drop-off and pick-up destination as well as much-needed parking capacity for LAX guests. This project included a $250M 5-level, 4,700 Parking Stalls, 25,000-SF Security Badging Office, a “Meeter-Greeter” drop-off zone and 5,000-SF Concessions area.

Yorba Linda Library | Yorba Linda, CA
Project Manager. KPFF provided civil and structural engineering services for the Yorba Linda Public Library, Arts and Community Center. The project cost was $28M consisting of a 50,000-SF two story library, 15,000-SF one story community center, and a 32,000-SF parking lot with 97 stalls.

City Council 20 – 808 5/16/2023
Scope of Work
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
William H Thorpe SE
Managing Principal
Education
BS, Civil Engineering,
Texas Tech University, Lubbock
Registration
Structural Engineer: CA (3866)
UT
Civil Engineer: CA (44980)

CO, HI, MN, NM, OR, TX, WA,
& WI
Affiliations
Structural Engineers Association
of California
American Society of Civil
Engineers
American Institute Steel
Construction
As Managing Principal of the Irvine office, Mr. Thorpe is responsible for client contact, establishment of fees and schedules, supervision of engineering and drafting personnel, project design and production, overall project coordination, and construction administration. Mr.

Thorpe has over 36 years of experience as a structural engineer and has been with KPFF for over 24 years. Mr. Thorpe has had experience with essential facilities projects that require significant coordination with clients, users, and other disciplines as well as sophisticated analysis and design. He has been involved in complex structural rehabilitation projects and new construction projects that require cost effective systems to respond to limited budgets.

City of Santa Ana On-Call Constructibility Review | Santa Ana, CA Principal-In-Charge. KPFF was on the City of Santa Ana Constructibility On-Call roster, which consisted of providing pre-design or design stage constructibility reviews necessary to complete the design effort according to project plans, special provisions, California Building Code, the Standard Specifications for Public Works Construction, and Caltrans Standard Specifications.

City of Santa Ana On-Call First Street Bridge Fire Damage Review & Repairs | Santa Ana, CA
Principal-In-Charge. The project consisted of structural engineering associated with the review and selection of recommendations for repairs to the First Street Bridge which was subjected to fire that caused spalling of the concrete cover of the girders. Non-destructive and limited destructive testing of concrete cores was executed to determine the potential damage to the reinforcing. Repairs were established based on the testing and subsequent analysis.

Orange County Public Works Child Support Services |
Santa Ana, CA
Principal-In-Charge. The project consisted of structural engineering services associated with a tenant improvement for an existing Public Works building, consisting of non-bearing partition support and anchorage, ceiling support and anchorage, and soffit support and anchorage.

City Council 20 – 809 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Santa Ana Library Renovation | Santa Ana, CA
Owner: City of Santa Ana | Client: Group 4 Architecture, Research + Planning, Inc.

Completed: Ongoing
KPFF is currently providing civil and structural engineering services for the design and construction of the Santa Ana library renovations. As currently proposed, the improvements include numerous tenant improvements and modernization to various program spaces within the existing library building, along with exterior upgrades to the north and south entrances, new layout for the easterly courtyard, in addition to new parking stalls, book mobile parking area and vehicular turnaround.

Santa Ana Homeless Shelter | Santa Ana, CA
Owner: City of Santa Ana | Client: Dyer 18, LLC
Completed: July 2022
The project consisted of the renovation of an existing industrial manufacturing facility in to a 200-bed homeless shelter. The site improvements included construction of an enclosed outdoor areas, ADA parking improvements, regrading of the existing driveway. The enclosed outdoor area consisted of playground, BBQ area, dug run and kennel, outdoor locker area, basketball court, and smoking area.

Santa Ana Council Chambers New Exterior ADA Ramp |
Santa Ana, CA
Owner: City of Santa Ana | Client: City of Santa Ana Public Works Agency Completed: May 2019
As part of KPFF’s previous on-call service agreement with the City of Santa Ana (A-2015-175), KPFF provided engineering and architectural services for the design and construction of two new exterior ADA ramps at the City of Santa Ana Council Chambers. There were several feet of elevation difference between the street and the building entrance so the ramps required multiple switchbacks as part of the design.

View from the amphitheater, west through the Paseo toward Lakeview Avenue Image credit: William Tatham Exhibit 10 Yorba Linda Public Library, Arts and Community Center | Yorba Linda, CA
Owner: City of Yorba Linda | Client: Group 4 Architecture Completed: July 2022
KPFF provided civil and structural engineering services for the Yorba Linda Public Library, Arts and Community Center. The project cost was $28M consisting of a 50,000-SF two story library, 15,000-SF one story community center, and a 32,000-SF parking lot with 97 stalls.

LAX Economy Parking, ITF West | Los Angeles, CA
Owner: Los Angeles World Airports | Client: Swinerton Builders Completed: July 2022
KPFF provided civil engineering services for the LAX Economy Parking project (ITF-West) completed in 2022. Located between Westchester Parkway and 96th Street, ITF-West improves vehicle flow through LAX by providing a new passenger drop-off and pick-up destination as well as much-needed parking capacity for LAX guests. This project included a $250M 5-level, 4,700 Parking Stalls, 25,000-SF Security Badging Office, a “Meeter-Greeter” drop-off zone and 5,000-SF Concessions area.

Relevant Experience
City Council 20 – 810 5/16/2023
LLG
Transportatioin/Traffic
Leighton
Geotechnical
Dewberry
Architectural
Brightview Landscape Architect & Irrigation
First Carbon
Environmental
MEP Cal
Electrical & Mechanical
Woden
Fire Protection
Sub Consultants
LAX Economy Parking, LAWA, ITF West
City Council 20 – 811 5/16/2023
LINSCOTT, LAW & GREENSPAN, engineers LLG Ref. P2.21.0112 Statement of Qualifications
SJC Coptic Church, California
C:\Users\Samantha.Carrera\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\O6QAJXU6\LLG Statement of Qualifications.doc 1 STATEMENT OF QUALIFICATIONS FOR

TRAFFIC ENGINEERING CONSULTING SERVICES

FIRM BACKGROUND AND AREAS OF EXPERTISE
Linscott, Law & Greenspan, Engineers (LLG), provides transportation planning, traffic engineering and parking consulting services. Since our founding in 1966, in excess of 10,000 engagements have been completed involving a wide variety of projects throughout the United States and Overseas, with the core of our practice in Southern California and Nevada. LLG’s specialties include:
 Traffic impact analysis reports for CEQA
Documents
 As-Needed On-Call Services
 Traffic Impact Analysis Reports
 Mobility Studies
 SB 743/VMT Analyses
 General Plans and Specific Plans
 Pedestrian/Bicycle Planning
 Transportation Master Planning
 Multi-Modal Planning & Analyses
 Site Access and Circulation
 Preliminary/Conceptual Engineering
 Complete Streets Analyses
 Local Planning Group Presentation
 Road Safety Reviews
 Travel Demand Modeling
 Intelligent Transportation Systems (ITS)
 Traffic Signal Design
 Traffic Signing/Striping Design
 Construction Zone Traffic Control Plans
 Parking Design and Planning
 Traffic Planning and Operations Studies
 2D & 3D Traffic Simulation
 Traffic Calming
 Shared Parking Demand Forecasting
 Integration of Alternative Modes
 Circulation Elements for General Plans and Specific
Plans
 Roundabout Analysis and Design
 Congestion Management Program (CMP)
 Transportation Demand Management (TDM)
 Traffic Signal Warrant Studies
 Active Transportation Plans (ATP)
 Signal Timing Design and Support
LLG’s core capabilities are strongly aligned to the requirements of the traffic-related scope of work for the proposed Project as required by the City of Santa Ana. Our 50-year history has produced a resume of experience that goes beyond simple traffic studies, dealing instead with impact evaluation for environmental documents requiring extensive public review and hearing support, complex multimodal aspects, intricate access and circulation networks, expansive study areas with multi-jurisdictional forecasting requirements and impact criteria, a wide array of land use types and mixed-use development programs with unique tripmaking characteristics, and multi-phased projects, mitigation, and improvements. In addition to having detailed knowledge of widely accepted methodologies and techniques, LLG has extensive experience in operational planning/diagnostics/“troubleshooting”/creative applications, and, if necessary, fine tuning and expansion of established procedures.

LLG is a well-respected firm of medium size, comprised of dedicated professionals who serve our clients on a wide variety of traffic and transportation issues. LLG Principals and Senior Staff are recognized experts in these practice areas and possess professional registration in Traffic Engineering, Civil Engineering, or both. Our diverse experience and expertise enable us to provide services to both public agencies and the private sector. Project organization is structured so that Principals and Senior Staff maintain direct involvement from project initiation to completion, ensuring a quality product that is clear, easily understood, and will support the City of San Juan Capistrano’s needs and the public review process. Office locations include: Irvine, Pasadena, and San Diego.

City Council 20 – 812 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Kim Preap P.E.

Senior Transportation Engineer
Education
B.S. Civil Engineering
University of California, Irvine
Registration
Professional Engineer CA
Registration TR 2833
Affiliations
ITE | ASCE | OCTEC
Mr. Kim Preap is a licensed Traffic Engineer in the state of California.

He earned his Bachelor of Science in Transportation Engineering from University of California, Irvine and has over 20 years of experience working on traffic engineering projects throughout the Southern California region. Mr. Preap has extensive experience in roadway operation system designs, CCTV, trunk line communication, among others. He has also performed various large scale projects for Caltrans.

Mr. Preap has extensive experience in the design of traffic signals, street lighting, signing and striping, and traffic control plans, pedestrian accessibility upgrades and has succeeded in completing more than 90 traffic signal related designs. In addition, he provides “on-call” consulting services for the City of Dana Point and City of Long Beach in Southern California. Mr. Preap expertise in traffic engineering helps LLG continue its tradition of excellence in the region.

Pomona Rincon Road at Soquel Canyon Parkway Plans,
Specifications & Estimates (PS&E) Project | Chino Hills, CA Project Manager. Provideed Traffic Engineering services & PS&E plans for Rincon Mixed-Use Project located south of Soquel Canyon Parkway and west of Pomona Rincon Road. This project included the preparation of Signing and Striping Plans, Traffic Signal Modification Plan, and “As-Built/Record Drawing” Traffic Plans for the intersection of Pomona Rincon Road at Soquel Canyon Parkway. This project also required the preparation of Traffic Signal Timing Plans.

The Santa Barbara Plans, Specifications & Estimates (PS&E) | Chino Hills, CA
Project Manager. Responsible for the preparation of Signing and Striping Plans, Traffic Signal Plan and as well as “As-Built/Record Drawing” Traffic Plans for the new intersection of Pomona Rincon Road at State Street.

Traffic Signal Synchronization | Costa Mesa, CA
Project Manager. Provided project oversight and design plan review of the proposed improvements along 19th Street. Worked closely with City staff to determine the most cost-effective improvements that would benefit the intersections.

City Council 20 – 813 5/16/2023
Leighton Consulting, Inc.

A Leighton Group Company
Short Firm Bio
Leighton Consulting, Inc. (Leighton) is an award-winning engineering firm recognized as a 2022 Top Design Firm by Engineering News-Record. For 62 years, Leighton has been an industry leader specializing in geotechnical, environmental, and materials testing & inspection services for public and private sector clients throughout Southern California. With a workforce of more than 180 professionals across nine offices throughout the region, Leighton’s team of Californiaregistered geotechnical engineers, civil engineers, professional geologists, and certified engineering geologists work in true partnership with clients to support the planning, design, and construction of thriving communities and engineered infrastructure. Additionally, Leighton operates three in-house geotechnical and materials testing laboratories accredited by Caltrans and AASHTO to perform standard Caltrans and ASTM test methods.

We have provided geotechnical and environmental services on more than 100 projects within the City of Santa Ana, including projects within Centennial Park and Delhi Community Park and infrastructure projects such as the Bristol Street Corridor Widening and Bike Lane projects.

City Council 20 – 814 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Carl Kim PE, GE
Senior Principal Engineer
Education
ME, Civil and Environmental
Engineering, MIT - 1997
BS, Civil Engineering, University
of California, Berkley - 1993
Registration
Geotechnical Engineer: CA
(2620)
Civil Engineer: CA (58046)
CFR 1910.120 OSHA 40-Hour
Training
CFR 1910.120 OSHA 8-Hour
Refresher Training
Respirator Fit Test
Carl specializes in soil mechanics, forensic investigations, and geotechnical earthquake engineering. He has extensive experience in evaluation of geotechnical engineering design and failure analysis. He is an expert in seismic hazard analyses, non-linear analysis of structures using earthquake time histories, liquefaction evaluations, slope stability analyses, and foundation investigations. He has managed geotechnical investigations to provide recommendations for design as well as forensic investigations for litigation support. He has developed geotechnical recommendations for deep and shallow foundation systems, pavement design, remedial grading, shoring for deep excavations, and mitigation of expansive soils and landslides.

Long Beach Airport Parking Structure | Long Beach, CA
Principal-In-Charge. Mr. Kim provided technical oversight and developed value-engineered foundation recommendations that enabled supporting the 5-level parking structure on spread footings instead of costlier pile foundations.

Westminster Police Station Parking Structure | Westminster, CA Principal-In-Charge. Mr. Kim provided geotechnical services for the City’s new Police Department Parking structure. The four-story structure is located within a zone that is susceptible to liquefaction with a very shallow historically high groundwater table. In addition, compressible clay was encountered below the site. Driven pre-cast concrete piles will support the proposed building.

LA Live Parking Structure | Los Angeles, CA
Staff Team. Developed and managed the geotechnical investigation and geotechnical engineering support program for design and construction of the 4-million square foot development adjoining STAPLES Center and the Los Angeles Convention Center that features entertainment venues, restaurants, retail commercial and residential spaces, television and radio broadcast studios, and concert spaces.

Santa Monica Clock Tower Building | Santa Monica, CA
Project Manager. Developed and managed the geotechnical consultation program for this seismic rehabilitation project, which included a geologic/seismic hazards evaluation, development of sitespecific FEMA 356 BSE-1 and BSE-2 response spectra, and updated foundation design recommendations.

City Council 20 – 815 5/16/2023
Dewberry is a leading professional services firm with a proven history of providing architecture, engineering and consulting services to a wide variety of public- and private-sector clients. Recognized for combining unsurpassed commitment to client service with deep subject matter expertise, Dewberry is dedicated to solving clients’ most complex challenges and transforming their communities.

Established in 1956, Dewberry is still a family-owned professional services firm, with more than 55 locations and 2,000 professionals nationwide.

Dewberry strives to provide innovation and design excellence on every project they undertake, and pride themselves on their ability to help clients problem-solve to implement their own unique vision.

As a firm, Dewberry’s architectural and engineering practice has earned over 500 design awards on national, regional, and local levels, and continues to work today to remain on the leading edge of architectural and interior design in all of their market sectors.

Offering a complete range of services to clients from feasibility studies to construction administration and from programming to cost estimating, they have developed a reputation for reliability and full-service design solutions.

It is their mission to improve the quality of life in the communities in which they live and work through their projects.

EXPERIENCE ON PUBLIC PROJECTS
Having worked for 60 years for municipalities, counties, state and federal government, Dewberry has extensive experience working with public agencies that are accountable to their stakeholders and the community at large. They know that a project’s success is directly related to the quality of the interface between the architectural and engineering team, the client, the users, other stakeholders, and the community. Additionally, having worked with the public sector, they have familiarity navigating the approval process through the required agencies to help the project proceed in a timely manner. • CALIFORNIA

LOCATIONS
301 North Lake Avenue
Suite 320
Pasadena, CA 91101
1760 Creekside Oaks
Drive
Suite 280
Sacramento, CA 95833
City Council 20 – 816 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Curtis Lockwood AIA
Architect
Education
Architectural Studies,
Southern California Institute of
Architecture
Registration
Architect: CA #C23444
Affiliations
American Institute of Architects
Curtis has managed projects from $150,000 to $50 million and brings an understanding of how to bring economy and constructability to a project of any size. His project has included master planning, phasing, budget development, timely value engineering, permitting strategies, approving authorities relationships, schedule management, pre-construction, BIM, Design, MEP and structural design, budget development and validation, and construction administration.

While associated with a prior firm, Curtis was embedded within the Orange County Facilities Planning Team to help implement their ongoing projects and provide support on project and documents reviews as needed.

Orange County Sheriff-Coroner On-Call Contract | Orange County, CA
Project Manager. Work for this on-call contract (2016 - ongoing) has included tenant improvements, maintenance renovations, capital projects, upgrades related to security, accessibility, and interior finishes.

City of Pasadena On-Call Contract | Pasadena, CA
Project Manager. Work for this on-call contract (2018 - ongoing) has included the historic Central Library fire alarm replacement study, a health clinic basement upgrade, and a security upgrade to the Transit Division lobby.

San Marino Police Department Space Needs Assessment | San Marino, CA
Project Manager. A planning study to determine the space needs of the police department.

Madera County Jail Expansion | Madera, CA
Project Manager. A 15,500 SF Phase III jail expansion to include behavioral health housing.

Garden Grove City Hall Security Upgrades | Garden Grove, CA Project Manager. Evaluation and design of a new vestibule at the public entrance (sallyport), new control station located in the public lobby, and enhanced public counters with security glazing mounted on secure wall below to give the staff a secure and safe space for work.

City Council 20 – 817 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
WHO IS BRIGHTVIEW DESIGN GROUP:

Established in 1974 as HRP LanDesign and acquired by ValleyCrest in 2006, BrightView Design Group emerged with the creation of BrightView in 2014 after the merging of ValleyCrest and Brickman. BrightView Design Group, is the creative center of BrightView, the nation’s leading Landscape Services Company that provides Design + Build + Maintenance services under one umbrella.

Our Design Group, located in California and Colorado, is composed of 60+ landscape architects, planners and designers and operates as a dynamic full service design studio or integrated within our construction branches as a Design Build team. We have a diverse portfolio of built work, with a proven record of professional commitment to performance and innovation.

WHAT MAKES US DIFFERENT:

Our connection to the larger BrightView network of market-rate costing services, procurement specialists, construction innovation and landscape management knowledge that spans decades of experience across the nation is what differentiates us. We are unique in that we house our pre-construction pricing group known as our Pre-Development Services within our design studios. This team is integral to our Design and Construction Division and specializes in current market cost data within each local region. This synergy between the Designers and our Pre-Development Group creates a collaborative, iterative design studio that holds design quality and innovation in balance with performance and budget efficiency. This team provides the necessary expertise for projects where design and program goals must align with constructability, project schedule, construction and operational maintenance budgets. This is particularly relevant for a public park project such as yours.

By eliminating the traditional boundaries between planning, design, construction and maintenance, our BrightView team can cross-pollinate ideas more effectively and focus on the overall project goals of design innovation, constructability innovations and performance. Our practice is grounded in research, design, technical aspects, practical application and maintenance considerations to better serve your project needs over the long term and into the future of creating memorable places.

FIRM PROFILE
City Council 20 – 818 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services

JERICO FARFAN

PRINCIPAL
Education
California Polytechnic State
University, San Luis Obispo
Bachelor of Landscape
Architecture
Affiliations
American Society of
Landscape Architects
Building Industry Association -
Member
Urban Land Institute of
Orange County
Design Review Committee
Member City of Orange
IAAPA Member
Jerico Farfan’s Landscape Architecture career spans over 23 years and includes a variety of projects within the United States and abroad.

He has explored large projects that require complex planning and coordination with multiple disciplines. Jerico has experience designing and implementing projects in countless markets including, streetscapes, trail systems, playgrounds, entertainment operations venues, theme park design, high-end residential, healthcare, commercial, parks and recreation and sports facilities. He started working at BVDG in 2005 and has been a leader in overall firm growth, communication and future planning.

Novel Park | Irvine, California
Role. Principal in Charge
project description: The old farmhouse has been revamped to include all modern amenities adding an unique touch. The park is open to welcome dog enthusiasts and those looking to unwind with weekend barbecues or casual walks after a long week.

Orange County Great Park Playground | Irvine, California Role. Principal in Charge
project description: Next to the iconic Great Park balloon, the destination playground features classic-style structures for all ages and activities, including music circles, zip lines, swings, and slides. It’s an excellent gathering spot for everyone, especially on busy weekends.

Woodbury Private Parks | Irvine, California
Role. Project Manager
project description: This master development stands out as nontraditional, featuring distinct neighborhoods designed to create a unique sense of belonging. The one square mile development comprises 14 private parks and a large public park, with all parks located within a 5-minute walk from open spaces and trails.

Valencia - Newhall Ranch Planning | Santa Clarita, California Role. Associate Principal
project description: A master-planned community spanning 16,000 acres in northern Los Angeles County, with the goal of creating an infrastructure that promotes both environmental and human well-being.

The community’s ambitious vision aims to achieve a Net-Zero status, making it an exemplar of sustainability and innovation.

City Council 20 – 819 5/16/2023
Proposal

FIRSTCARBON SOLUTIONS
Founded and incorporated in 1982, FCS is a California Corporation that has provided hundreds of local government, State, and federal agencies, as well as private development clients with on-call CEQA/NEPA environmental services, including, but not limited to, the preparation of Environmental Impact Reports (EIRs)/Environmental Impact Statements (EISs), Initial Studies, Mitigated Negative Declarations (MNDs) or Negative Declarations (NDs), Environmental Assessments (EAs), technical studies, Mitigation Monitoring and Reporting Programs (MMRPs), and associated notices. We have prepared a full range of environmental documentation for a variety of projects, including parks, golf courses, transportation facilities, mixed-use, retail, industrial, commercial, residential subdivisions, planned communities, schools, theaters, landfills, dams, reservoirs, cemeteries, and waste treatment facilities.

Preparing CEQA/NEPA Environmental Documents
FCS has extensive and proven experience providing environmental consulting services to municipalities and agencies throughout California. For more than 40 years, FCS has completed technical studies and environmental compliance documents for more than 8,000 projects. FCS’s unique understanding of the region and its resources is exemplified by our long-standing relationship with several municipalities in Southern California. FCS’s broad-based environmental services include:
 CEQA/NEPA Documentation
 Climate Action Plans (CAPs)
 Construction and Mitigation Monitoring
 Development Applications and
Entitlements Processing/Review
 Due Diligence-level Site Assessments
 Energy Analyses
 Expert Witness Testimony, Peer Review,
and Consensus Building
 Geographic Information System (GIS)
 Hazardous Materials Risk Analyses
 MMRPs
 Municipal Ordinance Updates
 Noise Impact Analysis
 Opportunities and Constraints Analyses
 Phase I Environmental Site Assessment
(ESA)
 Public Outreach Programs (Websites,
Microsites, Scoping Meetings, Public
Noticing, Mailing Lists, Public Hearings)
 Renewable Energy Site Assessments
 Site-specific Community Planning
 Specific Plans
 Sustainable Community Analyses
 Visual Impact Assessments
 Zoning Compliance and Permits
Technical Capabilities
FCS understands that strong leadership, responsiveness, and a highly experienced team of experts will be key to the success of future City projects. FCS’s staff includes a cadre of experienced project managers and a deep bench of technical specialists who are experts in the fields of air quality and GHG emissions analysis, noise analysis, and biological, cultural and archaeological, historic, visualization/GIS, and City Council 20 – 820 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Cecilia K. So
Senior Environmental Project Manager
Education
Bachelor of Arts, Social Ecology,
University of California, Irvine,
CA
Associate in Arts, University
Studies—Social and Behavioral,
Chaffey College, Rancho
Cucamonga, CA
Associate in Arts, Liberal Arts
and Sciences, Chaffey College,
Rancho Cucamonga, CA
Cecilia K. So has more than 9 years of experience managing the preparation of CEQA documentation for municipalities and private clients throughout California. She is proficient in interpreting and applying CEQA and other State regulations and has actively overseen the compilation and completion of EIRs, Addenda, IS/MNDs, and MMRPs for mixed-use, residential, commercial, retail, transportation, industrial, and institutional projects. Ms. So specializes in transportation analysis and has performed traffic studies for various types of planned development projects, including residential, commercial, and warehousing uses. She is familiar with the analysis techniques of the Highway Capacity Manual 2010 and Intersection Capacity Utilization and is knowledgeable in using Synchro, Vistro, and HCS 2010.

Hampton Hotel IS/MND and Technical Studies | Santa Ana, CA Project Manager. Ms. So managed the preparation an IS/MND and technical studies for a proposed hotel project. The project proposed to demolish an existing facilities, preserve an existing 2-story historical building for conversion to a restaurant, relocate a 1-story historical building, and construct a 135-room hotel with associated amenities.

The IS/MND included mitigation measures to protect the integrity of the on-site historic resources and ensure that their relocation and adaptive reuse meets the Secretary of the Interior’s Standards for the Treatment of Historic Properties. Ms. So worked closely with the City in the preparation of the IS/MND and technical analyses used to evaluate the project’s impacts, ultimately resulting in the project’s approval by the City Council in February 2018.

Trails at Santiago Creek Specific Plan EIR | City of Orange, CA Project Manager. Ms. So managed the preparation of a new projectlevel EIR and the update of Air Quality/GHG Emissions, Biological Resources, Cultural Resources, and Noise Studies. The project proposes to develop up to 129 single-family detached dwellings on approximately 40 acres of a 109-acre project site. The majority of the project site is intended for the enhancement and preservation of the natural greenway/open space and the Santiago Creek environs (40 acres), and the re-establishment of open grasslands in areas that have been denuded by previous commercial operations and open space/managed vegetation. Recreational trails will provide public access to the enhanced revegetated interior of the site and will connect to the regional trails network. This project was unanimously approved by the Orange City Council in October 2019.

City Council 20 – 821 5/16/2023


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City Council 20 – 822 5/16/2023 '(
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Ali Safaian, MSEE, PE
Principal
Education
B.S., Electrical Engineering,
California State University, Los
Angeles
M.S., Electrical Engineering,
University of Southern California
Registration
Licensed Professional Electrical
Engineer, California #E21819
A leader in delivering safe and efficient solutions, Ali helps forge collaborative designs with clients, architects, consultants and contractors to enhance building performance. As a power systems engineer, Ali is skilled in power systems studies that include short-circuit analyses, device coordination, arc flash studies, and equipment ratings and labeling.

He is committed to engagement, ideas and critical thinking with an interdisciplinary approach to design that reduces risk and adds value for the client. His extensive experience includes a wide range of projects in the education, corporate commercial, civic and healthcare sectors.

Santa Ana Library | Santa Ana, CA (Currently Under Design) Electrical Principal, Project Manager. MEP California is currently working with KPFF and Group4 Architects for a full remodel of Santa Ana Library and reconstruction of its electrical and mechanical systems.

City of Santa Monica Thelma Terry Renovation | Santa Monica, CA Electrical Principal, Project Manager. Renovation of the community kitchen in the 740 SF Thelma Terry Building, including all electric cooking equipment. Existing electrical services sufficiently sized so that no new distribution boards or transformers are required.

Department of Toxic Control Substances | Cypress, CA
Electrical Principal, Project Manager. The project will renovate the approximately 35,000 square feet of the existing State of California Department of Toxic Control Substances offices. Renovation includes upgrades to data center, power, lighting, mechanical and ADA changes.

Ladera and Bassett Park | Los Angeles, CA
Electrical Principal, Project Manager. The historic recreational buildings located within Ladera and Bassett Parks were remodeled and modernized to attract the local community while preserving the historic elements of these structures.

Orange County Transportation Authority Building | Orange County, CA (Various Locations)
Electrical Principal, Project Manager, Lead Electrical Engineer.

Evaluation of 60 existing buildings within the Orange County Transportation Authority portfolio. As a preventative maintenance measure, we reviewed existing MEP equipment, personal protective equipment, load study, short circuit, coordination and arc flash study.

City Council 20 – 823 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Ramiro Aguirre, PE
Principal
Education
B.S., Mechanical Engineering,
California Polytechnic State
University, San Luis Obispo
Registrations
Licensed Professional
Mechanical Engineer, California
#M31673
Affiliations
ASHRAE Member, American
Society of Mechanical Engineers
Association of Energy Engineers
Ramiro has been actively engaged in the mechanical engineering industry for more than 20 years. His extensive experience is based on exceeding client expectations in the design of cost-effective and energy-efficient systems that adhere to the strictest compliance requirements. Ramiro’s expertise includes HVAC and control systems design, energy studies, systems evaluation and operation verification, construction administration and cost analysis, staff management and development. His expertise also includes creating and crafting plumbing systems that are highly sustainable and functional. Ramiro’s in-depth knowledge of state and local codes and regulations have allowed him to work closely with facility managers, project/construction managers, developers, property owners and architects, resulting in successful completion of numerous projects.

Santa Ana Library | Santa Ana, CA (Currently Under Design) Mechanical Principal, Lead Mechanical Engineer. MEP California is currently working with KPFF and Group4 Architects for a full remodel of Santa Ana Library and reconstruction of its electrical and mechanical systems.

City of Santa Monica Thelma Terry Renovation | Santa Monica, CA Mechanical Principal, Lead Mechanical Engineer. Renovation of the community kitchen in the 740 SF Thelma Terry Building, including all electric cooking equipment. Existing electrical services sufficiently sized so that no new distribution boards or transformers are required.

Department of Toxic Control Substances | Cypress, CA
Mechanical Principal, Lead Mechanical Engineer. The project will renovate the approximately 35,000 square feet of the existing State of California Department of Toxic Control Substances offices. Renovation includes upgrades to data center, power, lighting, mechanical and ADA changes.

PCL Construction Office | Irvine, CA
Mechanical Principal, Lead Mechanical Engineer. Renovation of approximately 28,000 rentable square feet of office space that reinvented how PCL employees engage, work, learn and play in the space.

Santa Monica High School Renovation | Santa Monica, CA
Mechanical Principal, Lead Mechanical Engineer. Modernization of the school’s 9,000 SF library, including finish improvements, lighting and electrical system, and relocation of the projector and projector screen to maximize use and functionality.

City Council 20 – 824 5/16/2023
www.WōdenFire.com
Wōden Fire is fire protection…radically different. We are hyper-focused on achieving the design vision on every project.

We facilitate our client’s design vision by delivering tailored, code-compliant solutions. We don’t just deliver an engineering solution…We deliver the engineering solution; unobtrusive, elegant, and empowering.

We are committed to innovation. We use advanced technology to find better solutions, faster. Whether it’s the very best in performance-based design, advanced fire models or next-generation Artificial Intelligence and Machine Learning, we are charging ahead so you can have the results you deserve.

Our team has been working in California for over 15 years. We have completed major projects all over the LA basin. From our offices in DTLA & Downtown Santa Ana we are always ready to tackle fire protection challenges unique to California.

City Council 20 – 825 5/16/2023
City of Santa Ana Public Works Agency
Santa Ana On-Call Engineering Services
Andrew Thul PE
Principal
Education
Graduate Certificate in
Fire Protection Engineering,
Worcester Polytechnic Institute
Bachelor of Science in
Mechanical Engineering,
University of Colorado at
Boulder
Registration
Fire Protection Engineer (FPE):

CA (#1782)
FPE: AZ, CO, WA, OR, TX
Affiliations
National Fire Protection
Association (NFPA)
Society of Fire Protection
Engineers (SFPE)
OSFM I-3 Occupancy Group
Interpretive Manual Committee
BOMA Greater Los Angeles
- Codes and Regulations
Committee
City of Los Angeles Fire Code
Advisory Committee
Andy Thul is a Fire Protection Engineer/Life Safety Consultant with over 15 years of experience exclusively allocated to building code consulting, fire protection and life safety consulting. He has an indepth understanding of application and interpretation of Building and Fire Codes, Performance Based Design and Fire Protection and Alarm System Design. Andy has been recognized for his expertise and included in multiple working groups by the NFPA, the California State Fire Marshal’s Office and the City of Los Angeles.

State of California DGS | Sacramento, CA
Code, Life Safety Consultant. The Richards Boulevard Office Complex project will serve as the new offices for the State of California Department of General Services. Totaling 1.25 M Square Feet, the complex of high-rise buildings will house over 3,000 employees and includes offices, a multi-purpose center, auditorium, wellness center, dining center, childcare center.
510 South Vermont (LA County Vermont Corridor) | Los Angeles, CA
Code, Life Safety Consultant. New office for the Los Angeles County Department of Mental Heath. This office building features 13-levels of office over an 8-level parking podium. 468,000 SF.

Harbor-UCLA Medical Center Replacement Project | Torrance, CA Code, Life Safety Consultant. This LA County Department of Public Works project includes a new 364-bed tower, outpatient & support building, CUP, and parking structure. The poject will also include relocating the entrance to the existing emergency room.

Rancho Los Amigos National Rehabilitation Center – South Campus Modernization | Downey, CA
Code, Life Safety Consultant. This feasibility study effort was completed for the Los Angeles County Department of Health Services and included multiple buildings across a 74-acre campus.

City Council 20 – 826 5/16/2023
c. Understanding of Need
Quality Assurance / Quality Control Procedure
An effective way to control project budget and schedule is to monitor and control the quality of the design and preparation of construction documents. The KPFF team and its subconsultants have a reputation for placing an emphasis on quality.

The best measure of quality is customer satisfaction, and KPFF’s first rule for quality control is to listen to City staff to understand the project goals and to tailor our approach to meet the City’s needs. We are committed to this philosophy and have illustrated it time and again on our projects. The project team has experience with on-call projects in their respective disciplines, and by assigning experienced lead personnel to these positions, appropriate concepts and analytical approaches will be developed early on, which will lay the foundation for a high quality final design.

The primary objective of the KPFF team’s quality control program is to ensure quality work is performed consistent with the City's expectations; in accordance with contract drawings and specifications; and in compliance with applicable regulations and restrictions. The Special Conditions of the Specifications are checked against the City’s boiler plate General Conditions for potential contradictions. In addition the Specifications are checked against all plans and details to eliminate any possible conflicts.

Our team will develop the administrative and procedural requirements for the City to provide and maintain an effective Quality Control Program. We outline specific quality-control requirements for individual activities. Our quality control program is intended to support the City’s efforts to guarantee that construction activities and processes are planned, controlled, and verified for compliance with the applicable requirements.

Constructability review during the design phase establishes the project’s ultimate cost control, scheduling and quality assurance. Our team’s extensive experience in construction management often results in the ability to find ways to improve the constructability of a project at this stage, which generally leads to substantial savings. The KPFF team will work closely with the City to establish a realistic budget that includes required soft costs, testing and inspection services during construction; and contingencies sufficient to enable the City to be responsive to neighborhood issues as construction progresses. The KPFF team utilizes a variety of scheduling software tools and reports including Primavera, Suretrack, MS Project, and MS Excel. KPFF will establish the master schedule and continuously track progress for each milestone and expedites milestones to achieve the project completion date as appropriate with sequencing and resource adjustments.

Final design drawings and specifications for each discipline are checked and stamped (certified) by an officer of the firm registered in that particular design discipline prior to issue for bidding or construction. Final design documents are also cross checked by officers registered in other disciplines insofar as coordination between disciplines is required (also spelling, graphics, and etc.). The interdisciplinary check of the plans is done to ensure that the various components of the project dovetail.

Communication
KPFF places considerable value on proper and open communication among all parties involved in a project. The timely transfer of information enables issues to get resolved in an efficient manner, and fosters a partnering attitude within a project team. To facilitate communication, we utilize periodic team meetings, written memoranda, telephone conversations, and e-mail. All team members are regularly informed of overall project progress, and made instantly aware of any developments that may affect their direction of work. This helps to avoid unnecessary effort due to lack of communication. We encourage open and frequent communication between team members, and when needed, we work quickly and thoroughly to clarify any discrepancy of information.

Responsive Approach
KPFF is experienced in managing on-call contracts for design services. KPFF’s culture and capacity allows us to respond quickly to simultaneous work orders and short-notice requests. Our corporate culture is based on a guiding principle of providing exceptional service to our clients and achieving work through repeat business. Responding to short notice requests presents the opportunity for us to demonstrate our superior customer service by responding to the needs of the client usually within strict budget confines and tight projects schedules. Our Irvine Office is 9 miles from the City of Santa Ana Public Works Department which will enable us to be highly responsive.

City Council 20 – 827 5/16/2023
While working on the Yorba Linda Library project from
2016-2019, Rick was the design team’s main point of
connection to the City of Yorba Linda. The project was
publicly funded so there was a lot of coordination and
collaboration that was needed. Rick played a large role in ensuring that the design met the City’s expectations and we really appreciated all of his hard work. KPFF’s total fee was over $500k which included civil and structural
engineering services.

Project Company
Name
Contact
Name
Contact
Title
Email
Address
Date of
Project Description
Tom
Polson
Rick
Yee
Andy
Carpenter
Senior Plan
Check Engineer
Deputy Director
Public
Works/Assistant
City Engineer
Tom has been our City of Irvine plan checker on
numerous projects including Hoag Hospital Irvine (2019- present) and Edwards Lifescience (2018). We enjoy
working with Tom because he is the definition of a public servant. He’s always there to assist with design
questions or to meet regarding plan check comments.

From 2017 until 2020, KPFF worked on the Intramodal
Transportation Facility - West (ITF-West) project for LAX which constructed a five-level parking structure with
4,700 parking spaces, a concessions area and the
airport’s Security & Badging Office over an 11-acre
footprint. Andy was the owner’s representative for LAWA and managed the project on their behalf. The project was very complex and had to go through many City of Los
Angeles agencies (including LAWA), for which Andy for
was our liaison on all of it. KPFF’s total fee for the ITF-W project was over $1.1M which included civil engineering, structural engineering and threat vulnerability
assessments.
2019-
Present [email protected]
[email protected]
[email protected]
City of Irvine,
On-Call
Yorba Linda Public
Library and Arts and
Community Center
LAX Economy
Parking - LAWA
Intermodal
Transportation
Facility-West
City of Irvine -
Building &
Safety
City of
Yorba Linda
Los Angeles
Worldwide
Airports
(LAWA)
LAMP, Deputy
Project Manager
2016-
2019
2017-
2020
d.References - LAX Economy Parking, LAWA, ITF West
City Council 20 – 828 5/16/2023

2. Scope of Services
& Schedule
Yorba Linda Public Library, Arts, and Community Center
City Council 20 – 829 5/16/2023
We understand the on-call scope of work consists of providing engineering design services for arterial and local streets, underground utilities, hard-scaped and landscaped areas, buildings, structures and facilities, bike paths and public parks, citywide. The types of work efforts may include water and sewer design/modifications; sidewalks, bike paths, curb, and gutter replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design, grant application writing, structure, building or facility work, other broader studies, and other related projects as required.

In order to have a successful project we strongly believe that we need to clearly understand the scope of work we have been tasked to provide not only as it relates specifically to the scope of work to be completed by KPFF but the overall objective of the project, and the City’s expectations, visions, and goals established for the project. We will review the request for proposal issued by the City thoroughly and set up a conference call and/or a meeting with the City’s Project Manager to review and better understand the scope of work, schedule, and deliverables for the project. Based on our review of the project, we will provide our input to the City, based on our experience, if there are any potential pitfalls, liability, compliance, or other issues related with the project and our recommendations to address them. At the start of the project, we propose to meet with the City’s Project Manager and other stakeholders to review the scope of work to confirm the scope of work originally outlined by the city is still valid, the project schedule, deliverables, City’s review time, critical milestone dates, construction schedule and budget.

An effective way to control project budget and schedule is to monitor and control the quality of the design and preparation of construction documents, as the design progresses instead of near the completion of the project. The primary objective of the KPFF team’s quality control program is to ensure plans, specifications and estimates are prepared in accordance with contract drawings and specifications, and in compliance with applicable regulations and restrictions. The Special Conditions of the Specifications are checked against the City’s boiler plate General Conditions for potential contradictions. In addition, the Specifications are checked against all plans and details for possible conflicts. The KPFF team utilizes a variety of scheduling software tools and reports including Primavera, Suretrack, MS Project, and MS Excel. KPFF will establish a master schedule and continuously track progress for each milestone and expedites milestones to achieve the project completion date as appropriate with sequencing and resource adjustments.

Final design drawings and specifications for each discipline are checked by the Principal-In-Charge prior to issue for bidding or construction.

During the construction, established meetings will be conducted to assist the contractor with any interpretation of the documents, review of construction progress and review of pay applications from the contractor as needed. As-built documentation from the contractor will be incorporated into the construction documents and provided to the City as Record Documents.

Scope of Services
City Council 20 – 830 5/16/2023
Schedule - Santa Ana Homeless Shelter
KPFF is currently busy with a number of ongoing projects. However, our staff size and the long-term schedule of many of our projects allows us the flexibility to commit appropriate staff members to this project so as to ensure an appropriate level of service and timely project delivery.

KPFF has a proven track record of delivering technically sound projects on schedule and within budget. In addition, we have a record of attention to detail, which results in an extremely low incidence of permitting or construction changes. Our eleven offices function in such a way that we can effectively utilize our company-wide resources to successfully manage and complete even the most complex and large projects on schedule.

City Council 20 – 831 5/16/2023

3. Certifications
Santa Ana Council Chambers New Exterior ADA Ramp
City Council 20 – 832 5/16/2023
Forms
030
City Council 20 – 833 5/16/2023
City Council 20 – 834 5/16/2023
030
City Council 20 – 835 5/16/2023
030
City Council 20 – 836 5/16/2023
030
City Council 20 – 837 5/16/2023
140 Newport Center Dr., Suite 100
Newport Beach, CA, 92660
949.478.8800
www.kpff.com
City Council 20 – 838 5/16/2023
Santa Ana
Design of the On-Call Engineering Services
Proposal # 23-030
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
Civil Engineering Services Proposal for the City of Santa Ana March 14, 2023
This proposal is submitted in response to Request for Proposals by the city of Santa Ana Ali Khamsi - Principal
949.478.8800 - [email protected]
City Council 20 – 839 5/16/2023
140 Newport Center Dr., Suite 100
Newport Beach, CA, 92660
949.478.8800
www.kpff.com
City Council 20 – 840 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 20 – 841 5/16/2023
Santa Ana
Design of the On-Call Engineering Services
Proposal # 23-030
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
Civil Engineering Services Proposal for the City of Santa Ana March 14, 2023
This proposal is submitted in response to Request for Proposals by the city of Santa Ana Ali Khamsi - Principal
949.478.8800 - [email protected]
City Council 20 – 842 5/16/2023
Fee Proposal
Santa Ana Homeless Shelter
City Council 20 – 843 5/16/2023
140 Newport Center Dr., Suite 100 Newport Beach, CA 949.478.8800 kpff.com Basis of Proposal
This Cost File proposal is for the breakdown of the KPFF team’s services for the City of Santa Ana On-Call Engineering Services RFP (RFP No.: 23-030).

Here is a list of the consultants and their roles for the project:

KPFF – Civil Engineer, Structural Engineer, Land Surveying and Project Management

Linscott, Law & Greenspan (LLG) – Transportation/Traffic Engineer Leighton – Geotechnical Engineer
Dewberry - Architectural
BrightView Design Group – Landscape Architectural and Irrigation

MEP California Engineering Corp (MEPCal) – Mechanical, Electrical, Plumbing and Instrumentation & Control Systems
Woden – Fire Protection
Cumming – Financial and Economic Consulting Engineering

Each consultant’s hourly rate schedule is included in this Cost File.

Please feel free to reach out to KPFF – Grant Kai, who will be the Project Manager for any awarded projects, if there are any questions or comments regarding the design team costs.

SUMMARY
Thank you for allowing us to submit this proposal for the project. If this proposal is acceptable to you, please return a signed copy to us prior to the start of work. Please feel free to contact us with any questions or comments.

Sincerely,
Grant Kai, PE
Associate
140 Newport Center Drive, Suite 100
Newport Beach, CA 92660
[email protected]
(949) 478.8800
City Council 20 – 844 5/16/2023

KPFF CONSULTING ENGINEERS

HOURLY RATE SCHEDULE
2023
PRINCIPAL-IN-CHARGE ................................................................. $290 SENIOR PROJECT MANAGER ........................................................$235 PROJECT MANAGER......................................................................$215 PROJECT ENGINEER ......................................................................$180 DESIGN ENGINEER ........................................................................$165 CHIEF CAD OPERATOR..................................................................$190 DRAFTER / CAD OPERATOR ..........................................................$165 ADMINISTRATIVE/SECRETARY ......................................................$110 Note: Hourly rates will be updated on an annual basis throughout the duration of the project, and services will be billed at the hourly rates in place at the time the service is provided, but in no event shall annually increases exceed 3%.

City Council 20 – 845 5/16/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 16, 2023
TOPIC: Agreements for On-Call Landscape Architectural Services

AGENDA TITLE
Approve Agreements with David Evans and Associates, Inc., David Volz Design, Kimley-Horn and Associates, Inc., MIG, Inc., NUVIS, PlaceWorks, RJM Design Group, Inc., RRM Design Group, Studio One Eleven, and Verde Design, Inc. for On-Call Landscape Architectural Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five-Year Term (General Fund and Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute agreements with David Evans and Associates, Inc., David Volz Design, Kimley-Horn and Associates, Inc., MIG, Inc., NUVIS, PlaceWorks, RJM Design Group, Inc., RRM Design Group, Studio One Eleven, and Verde Design, Inc. to provide on-call landscape architectural services, for a shared aggregate amount not to exceed $5,000,000, for a three-year term beginning May 16, 2023 and expiring May 15, 2026, with provisions for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
On February 22, 2023, the Public Works Agency’s Parks, Fleet, and Facilities Division released Request for Proposal (RFP) No. 22-097, by which it sought the services of qualified consulting firms to provide on-call landscape architectural services. These services are required to augment City staff effort to complete the timely delivery of park system facility improvements. Landscape architectural services are professional services related to the planning, design, construction management, and operation of parks infrastructure and facilities.

The RFP was advertised on PlanetBids and proposals were received digitally via PlanetBids on March 15, 2023. The City notified a total of 68 regional vendors via PlanetBids, one of which is Santa Ana-based. Fifteen proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the top responding firms:

City Council 21 – 1 5/16/2023
Agreements for On-Call Landscape Architectural Services May 16, 2023

Firm City
David Evans and Associates, Inc. Tustin, CA
David Volz Design Costa Mesa, CA
Kimley-Horn and Associates, Inc. Orange, CA
MIG, Inc. Berkeley, CA
NUVIS Newport Beach, CA
PlaceWorks Santa Ana, CA
RJM Design Group, Inc. San Juan Capistrano, CA
RRM Design Group San Juan Capistrano, CA
Studio One Eleven Long Beach, CA
Verde Design, Inc. Riverside, CA
Staff recommends awarding agreements to David Evans and Associates, Inc., David Volz Design, Kimley-Horn and Associates, Inc., MIG, Inc., NUVIS, PlaceWorks, RJM Design Group, Inc., RRM Design Group, Studio One Eleven, and Verde Design, Inc. to provide landscape architectural services on an as-needed basis (Exhibits 1-10). Their proposals demonstrated the firms have the necessary capacity and expertise to complete the required services. The firms’ rates are reasonable and within industry standard, the teams’ qualifications are appropriate, and the proposals were determined to provide the best value for the City. All firms selected for this award are currently under agreement with the City for other consulting services and have performed quality work.

FISCAL IMPACT
There is no fiscal impact at this time. The Public Works Agency will follow the established on-call services process during the FY 2022-2026 contractual term for requesting necessary fiscal review and authorization. Prior to utilizing the on-call services for any of these future task orders, PWA staff must receive Finance and Management Services Agency approval of funding and project activities to be used to ensure funds are available under the shared $5,000,000 aggregate for any projects using local or discretionary funds. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued.

EXHIBIT(S)

1. Agreement with David Evans and Associates, Inc.

2. Agreement with David Volz Design

3. Agreement with Kimley-Horn and Associates, Inc.

4. Agreement with MIG, Inc.

5. Agreement with NUVIS

6. Agreement with PlaceWorks

7. Agreement with RJM Design Group

8. Agreement with RRM Design Group
City Council 21 – 2 5/16/2023
Agreements for On-Call Landscape Architectural Services May 16, 2023

9. Agreement with Studio One Eleven

10.Agreement with Verde Design
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 21 – 3 5/16/2023

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
DAVID EVANS & ASSOCIATES, INC. FOR ON-CALL LANDSCAPE

ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between David Evans & Associates, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it desired to retain a Consultant having special skill and knowledge in the field of: landscape architectural services on an on-call basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 22-097.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A”, attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B”.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C”. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 22-097. The total compensation for services provided by all consultants selected under RFP 22-097 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 1
City Council 21 – 4 5/16/2023

b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not increase by more than 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

City Council 21 – 5 5/16/2023

6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

City Council 21 – 6 5/16/2023

(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

City Council 21 – 7 5/16/2023

• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by City Council 21 – 8 5/16/2023

reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct City Council 21 – 9 5/16/2023

or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.

City Council 21 – 10 5/16/2023

b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 21 – 11 5/16/2023

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
Kim S. Rhodes
Vice President, Principal in Charge
David Evans & Associates, Inc.
17542 E. 17th Street, Suite 150
Tustin, CA 92780
City Council 21 – 12 5/16/2023
City Council 21 – 13 5/16/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 21 – 14 5/16/2023
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097

INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on-call landscape architectural services.

The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west, Santiago Creek to the north, I-55 freeway to the east and South Coast Metro area to the south. The city is approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of California, as Santa Ana’s current population is estimated to surpass 334,000. This populace, living within the city’s 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the densest city in Orange County and second densest in the State.

Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.

In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance, transitioned to the Public Works Agency.

The City of Santa Ana’s Public Works Agency (PWA) is now responsible for the planning, design, development and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1) nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo and multiple joint-use sites. The City’s mission through our park system is to make lives and communities better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for selfdirected and organized recreation, positive alternatives for youth, and activities that encourage social connections, human development, and lifelong learning.

In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.

In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.

The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on-call, to augment staff with delivery of projects potentially on all levels, ranging from site specific master planning, concept planning, feasibility studies, design, contract document development bid advertisement and construction support.

City Council 21 – 15 5/16/2023
City of Santa Ana RFP 22-097
Page A1-1

SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an “on-call or asneeded” basis for various project assigned by the City during the term of the agreement. The Consultant shall have demonstrated expertise and experience in the areas of parks and recreation or other municipal projects, in areas that include but are not limited to planning new parks, site specific master planning of existing parks, sports fields & sports courts renovations, skate parks, dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban forestry, landscape renovations, irrigation renovations, interpretive signage:
• Design Expertise: In addition to having a solid understanding of parks and recreation projects, Consultant shall have experience and expertise in sustainable environmental design, low impact development, water wise landscaping and irrigation, current trends, maintenance needs.
• Site Specific Master Planning & Concept Development: Consultant shall have ability to participate in site specific master planning exercises and concept development. Consultant shall prepare and deliver colored renderings, 3-D modeling or other visuals as required to communicate the project. Consultant shall provide final rendered concept plan upon final approval of the layout. • Community Outreach: If requested, Consultant shall, facilitate community engagement meetings to collect public input, create community engagement tools. • Meetings and Presentations: If requested, Consultant shall attend and/or facilitate meetings with City Staff, Neighborhood Associations, permitting agencies, Boards, Commissions, and/or City Council as required. Consultant shall prepare presentation materials for us in these meetings.
• Feasibility Studies: Consultant shall have ability to conduct feasibility studies, analyses and/or preliminary documents for new renovation or alteration projects, to help City determine viability..
• Utility Search and Coordination: Consultant access utility companies and city records and coordinate into design. Consultant shall coordinate with said agencies throughout the design process.
• Site Surveying: Consultant shall provide all field survey and topographic work necessary to complete the design effort.
• Maps and Mapping Services: Consultant shall ability to provide, if requested. • Contract Documents: Consultant shall have ability to prepare complete plans and specifications for project bid advertisement. City will provide electronic title block files and boiler plate specifications; consultant shall adapt and develop document to include City Council 21 – 16 5/16/2023
City of Santa Ana RFP 22-097
Page A1-2
bid items and definitions, include modifications to General and Special Provisions, and incorporate technical architectural specifications. Plans shall incorporate design criteria and requirements conforming to the City of Santa Ana (CSA) and other governmental agencies including, but not limited to the California Building Code, ADA, CSA Standard Plans. All plans, the title sheet of the specifications, calculations and reports must be signed and stamped by the consultant’s licensed professional landscape architect, architect or engineer.
• Cost Estimating: consultant shall provide cost estimating services to provide “Opinion of Probable Cost”. Consultant shall contact contractors, manufacturers, or draw info from recently bid projects when preparing their estimates. • Permits: Consultant shall assist City in obtaining approvals and/or permits from applicable agencies as needed, including project submittal, responding to plan check comments, and meeting with Building Officials if required. • Environmental: If requested, Consultant shall provide environmental review for projects, State CEQA and/or Federal NEPA, as required.
• Storm Water Best Management Practices: have knowledge and incorporate into design practice principles of storm water best management practices (BMP). • WQMP: Consultant shall be able to determine when WQMP is required for a project, have ability to prepare the document, and incorporate the findings in the overall design. • Quality Control: Consultant shall tightly control the quality of the work perform by in-house staff and/or sub-consultants. Incomplete or poor quality work will not be accepted. No additional compensation will be approved for changes required to deliver a tightly coordinated set of contract documents.
• Bid Advertisement Support: Consultant shall assist during the bid advertisement period by responding to bidder questions, attending pre-bid job walks, assisting with addenda preparation, attending pre-construction meeting. • Construction Support: Consultant shall assist during construction period by attending pre-construction meeting, responding to Requests for Information (RFIs), attending regular site meetings as requested and final inspections, submittal review, change order review, troubleshooting and finding solutions to unforeseen site conditions. • As Built Plans: Upon completion of project, as-built plans may be submitted to the consultant to incorporate all changes made during the construction period.

TASK ORDER PROCESS:

City Council 21 – 17 5/16/2023
City of Santa Ana RFP 22-097
Page A1-3
The intent of this RFP is to have several consultants under contract to be available to provide services, on-call, if the City shall need them. In executing a Professional Services Agreement with the selected firm(s), the City does not guarantee any Task Orders will be initiated during the life of the contract.

All work performed under this contract will require a Request to Release Notice to Proceed (RRNTP) by the City. On a project-by-project basis, a proposal will be requested from all OnCall Consultants by the City’s Project Manager or Contractor Administrator. Proposals shall define the scope of services, include a work plan, schedule, and proposed fee, which shall be based on the specified rates of compensation in the contract. The Project Manager/Contract Administration will review all proposals and select one firm for the work based on fee, availability, area of experience, and fair distribution of assigned work to all Consultants.

City Council 21 – 18 5/16/2023

EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 21 – 19 5/16/2023
Proposal to Provide

ON-CALL LANDSCAPE ARCHITECTURAL

SERVICES
RFP No. 22-097
March 15, 2023
City Council 21 – 20 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 1
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 Table of Contents
Section Description Page
Section A Cover Letter ................................................................... 2 Section B Contract Agreement Statement ................................... 3 Section C Firm and Team Experience ........................................... 3 Section D Understanding of Need.................................................. 8 Section E Relevant Project Experience....................................16 Section F References...............................................................20 Section G Hourly Fee Schedule (provided under separate sealed envelope) Appendix A Resumes ......................................................................A-1 Appendix B Forms............................................................................B-1 Attachment 3-1: Non-Collusion Affidavit
Attachment 3-2: Non-Lobbying Certification
Attachment 3-3: Non-Discrimination Certification
City Council 21 – 21 5/16/2023
2 | March 15, 2023 | David Evans and Associates, Inc.

Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 March 15, 2023
Ms. Suzi Furjanic
City of Santa Ana
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
RE: PROPOSAL TO PROVIDE ON-CALL LANDSCAPE ARCHITECTURAL SERVICES, RFP NO. 22-097 Dear Suzi:

We understand that the City of Santa Ana (City) is seeking the services of landscape architectural firms to be available on-call to further the City's mission of providing parks and recreational projects to make lives and communities better now and in the future. David Evans and Associates, Inc. (DEA) wants to continue our collaboration with the City on projects providing access to nature, outdoor space to play and exercise, and facilities for self-directed and organized recreation.

Our team has had the pleasure of working with the City on the design and implementation of the awardwinning Memory Lane Park and Mariposa Park in addition to currently working with Public Works on the design of Standard and McFadden Park which will soon come to fruition. By choosing the DEA team, you will receive the following benefits.
■ Expert Staff and Highly Qualified Team: DEA's expert staff and highly qualified sub-consultant team are prepared to provide the services requested in your RFP. The attached qualifications package presents our understanding of the contract and details the expertise of our project team. The DEA team will consist of licensed landscape architects, park planners, landscape designers, irrigation specialists, graphic artists, civil, hydrologic and structural engineers, surveyors, and construction managers. Our team of subconsultants will provide additional support for specific project needs including geotechnical services, environmental, and electrical engineering services.
■ Team Continuity: Several of our proposed subconsultants have worked with DEA on City of Santa Ana park projects including Design West for electrical engineering and Converse Consulting for geotechnical engineering. Together, we can provide the necessary services to ensure the successful completion of your capital improvement projects!
■ Technical Team with On-Call Experience: For the past 25 years, DEA landscape architects have been involved in projects which are directly related to the type of services anticipated for this on-call contract.

For example, our team has current landscape architecture on-call contracts with the Cities of Pasadena, Temecula, Lake Elsinore, Irvine, Santa Clarita, Irwindale, Baldwin Park, Walnut, Commerce, Signal Hill, Fontana, and Diamond Bar, in addition to Caltrans and Walt Disney Imagineering.

We thank you again for your consideration of our qualifications and look forward to the next step in the selection process. I am a principal of DEA and the main point of contact with legal authority to commit the firm under this contract. Please feel free to contact me at (909) 322-6694 or [email protected] if you have any questions or need additional information.

Sincerely,
DAVID EVANS AND ASSOCIATES, INC.

Kim S. Rhodes, PLA 3867
Vice President, Principal in Charge
City Council 17542 E. 17th Street, Suite 150 Tustin, CA 92780 T: 714.665.4500 F: 714.665.4501 21 – 22 5/16/2023 David Evans and Associates, Inc. | March 15, 2023 | 3
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 B. Contract Agreement Statement
We concur with the contract language; however, if possible, David Evans and Associates, Inc. (DEA) respectfully requests the same language as that which was agreed upon in our Standard and McFadden Park contract, given all parties previously agreed to said language.

C. Firm and Team Experience
Since its founding in
1976 in Portland,
Oregon, DEA has
become a recognized
leader for progressive
and sustainable design
and management
solutions for complex land development,
transportation, traffic, transit, structures, and roadway improvement projects nationwide. DEA’s multidisciplinary teams partner with clients to tailor solutions to meet the unique needs of each project.

We are an employee-owned corporation and
consistently rank among ENR’s Top 100 Pure Design
firms in the U.S. DEA staff are committed to improving
the quality of life, while demonstrating stewardship of the built and natural environments.

DEA has the demonstrated capacity to perform the
required services as described in the request for
proposal, to provide on-call landscape architectural
services. We have organized an experienced group
of individuals to assist the City to provide a creative, responsive, technically competent, and efficient team.

We are currently providing park design services
to the City of Santa Ana (City) on the Standard and
McFadden Park project.

DEA will utilize staff from both our Ontario and our
local Orange County office for this contract, located
at 17542 E. 17th Street, Suite 150, Tustin, CA 92780.

Our Tustin office is within close proximity to the City of Santa Ana. Our team of technical and professional
landscape architectural staff are supplemented by
experts from across the west to provide the services
needed.
8 OFFICES - 120 STAFF IN Southern California
30 OFFICES 11 STATES
900 STAFF NATIONWIDE
DEA has worked with numerous municipalities
on various on-call contracts including:

Anaheim
Azusa
Baldwin Park
Banning
Barstow
Brea
Burbank
Carlsbad
Cathedral City
Chino
Chino Hills
Claremont
Huntington Park
Colton
Corona
Covina
Diamond Bar
El Monte
Fontana
Glendale
Glendora
Hesperia
Indian Wells
Indio
Irvine
La Puente
La Quinta
Laguna Niguel
Laguna Woods
Lake Elsinore
Lawndale
Long Beach
Los Angeles
Montclair
Montebello
Moreno Valley
Murrieta
Newport Beach
Oceanside
Ontario
Palm Desert
Palm Springs
Pasadena
Perris
Pomona
Rancho Mirage
Rialto
Riverside
Rosemead
San Bernardino
San Diego
San Gabriel
San Jacinto
Santa Ana
Santa Clarita
Simi Valley
South El Monte
Temecula
Temple City
Upland
Victorville
Walnut
West Covina
Wrightwood
Yucaipa
DEA’s project manager and landscape
architecture team have experience delivering
award-winning parks for the City of Santa Ana
City Council 21 – 23 5/16/2023
4 | March 15, 2023 | David Evans and Associates, Inc.

Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 Proposed Team
DEA has worked on numerous on-call or flexible
services contracts since our founding in 1976.

We understand that these types of contracts are
utilized to assist our clients during times when they
are unable to have their in-house staff perform on
projects due to too many projects and not enough staffing.

DEA further understands that projects issued as part of an on-call contract could involve partnering with other firms or other disciplines to respond to the specific needs of a project. We regularly respond in this capacity, whether teaming in-house with our staff, or by participating on other design teams to supplement their services and abilities. DEA’s team is flexible with overlapping capacity through subconsultants to further allow us to draw from a greater base of knowledge and talent, should that become necessary.

For this contract, our team includes Heath Habig, PLA as project manager and Kim Rhodes, PLA as principal in charge. Assisting them will be a team of landscape architects, park planners, designers, irrigation specialists, civil engineers, and surveyors from DEA.

DEA knows that the nature of an on-call contract is that they are variable, requiring a broad-spectrum of professional services for upcoming, unknown projects on indeterminate time frames. Part of the popularity of these contracts is the ability to draw on any practice at a moment’s notice and have confidence in the costeffectiveness and quality of the consultant’s product. DEA is familiar with this type of work, managing nearly 100 on-call contracts firmwide annually. We enjoy the relationships that can develop over long-term contracts such as these, and the variety of projects that may result.

As with any on-call services contracts, we understand that the workload will vary throughout the life of the contract. We are committed to providing the necessary staff resources to assigned projects on an as-needed basis. The current and projected obligations of key team members will be evaluated in comparison to the potential demands of projects assigned by the City of Santa Ana. The schedules for projects assigned under this contract will be incorporated with staff at the beginning of the contract and at monthly intervals, to avoid workload conflicts and to allow proposed staff to be available to complete the projects. Our goal is to identify potential workload conflicts before they occur and resolve them against the critical paths of our client’s projects to make certain staff are available when needed.

DEA’s project manager and landscape architecture
team have experience delivering award-winning
parks for the City of Santa Ana
Memory Lane Park Mariposa Park
City Council 21 – 24 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 5
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 Organizational Chart
During his tenure at DEA, Dave Evans, our founder, would often comment that “we are nothing without our outstanding talented people.” He always fostered a personal belief in people; in the idea that if given the freedom to be the best, then people will be successful. It’s the premise of his founding philosophy and the bedrock on which he has built a dedicated, committed, and personally-invested pool of talent. The following staff members depict his philosophy and represent our project management team and key staff members.

Furthermore, resumes of these individuals can be found at the end of this section.

Key Staff
Heath Habig, PLA | Project Manager: Heath is a senior landscape architect with 26 years of landscape architectural design experience with all phases of the project delivery process including schematic design, design development, construction documentation and construction support. Heath has worked on a wide variety of projects during his career and continues to pull from this experience on city parks, trails, streetscapes, single family housing developments, senior living facilities and commercial sites. He is an experienced project manager and is currently working on the design efforts on Standard and McFadden Park for the City.

Availability: 40%
City Council 21 – 25 5/16/2023
6 | March 15, 2023 | David Evans and Associates, Inc.

Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 Kim Rhodes, PLA | Principal-in-Charge: Kim is a California registered, award-winning landscape architect, client manager, and vice president with DEA. For the past 37 years, she has been responsible for landscape architectural design and management on numerous projects, including design and planning for parks, trails, streetscapes / roadways, sports facilities, transportation corridors, structure aesthetics, schools and universities, commercial, residential, and industrial developments. She worked with City staff on both the Memory Lane and Mariposa Park projects, and was instrumental in preparing award-winning submittals for Memory Lane Park. She currently assists with QA/QC on Standard and McFadden Park for the City. Availability: 20%
Todd Holmes, PLA | Landscape Architecture and QA/QC: Todd is a California licensed landscape architect with extensive experience in the public sector throughout Southern California. For the past 34 years, he has been responsible for the design and management of a wide variety of projects including neighborhood and community parks, trails, campgrounds, streetscapes, restroom facilities and recreation centers. Todd was also involved in the public outreach efforts on Standard and McFadden Park for the City. Availability: 25% Jon Oen, CID, CLIA | Irrigation Design: Jon is a certified commercial irrigation designer, certified landscape irrigation auditor, and a partner with the U.S. Environmental Protection Agency’s (EPA’s) WaterSense program. For over 24 years, he has worked on a wide variety of irrigation projects including parks, streetscapes, interchanges, hotels, resorts, residential, and commercial developments. Jon provides construction observation including submittal review and site visits (main line testing) specifically focused on irrigation systems and controls. He is well versed in the regulatory guidelines associated with AB1881 (Model Water Efficient Landscape Ordinance). Availability: 35%
Danny Wang | Landscape Designer: Danny is a landscape designer at DEA with extensive field experience in landscape construction and design. He has 17 years of experience using AutoCAD, Adobe PhotoShop, and Adobe Illustrator to assist him in the production of construction documents. Danny has been involved in numerous aspects of landscape architecture including public parks, streetscapes, trails, residential, commercial development, and construction management. Availability: 35%
Mark Oskorus | Civil Engineering Task Lead: Mark has 26 years of experience in the civil engineering profession with hands-on design engineering experience on public works, education, commercial, and residential development projects. Mark has an extensive background in civil engineering tasks including grading, street, storm drain, sanitary sewer systems, and water LID design; in addition to coordination with utility companies for relocation and installation of new wet and dry utilities. Mark and his team have been instrumental on the engineering tasks associated with Standard and McFadden Park in the City.

Availability: 40%
Subconsultants
To assist in supplementing our team, DEA will use the services of the subconsultants below to provide geotechnical, electrical, and environmental services.

Geotechnical Engineering: Converse is an employee-owned corporation providing geotechnical engineering and geological services. Their professional and technical staff includes in-house geotechnical engineers, engineering geologists, environmental scientists, deputy inspectors, laboratory and field technicians, drafting/CAD specialists, and other specialized support personnel. Converse is currently working with DEA on the Standard and McFadden Park in the City of Santa Ana.

Electrical Engineering: Design West Engineering is a full-service electrical engineering consulting firm founded on the philosophies of second-to-none service, environmental sensibility, and commitment to forward-thinking innovation. They currently maintain City Council 21 – 26 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 7
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 approximately 45 employees offering a diversified range of practical experience in municipal, educational, green-building, transportation, medical, commercial, and residential building sectors. Design West is currently providing electrical engineering services as a subconsultant to DEA on the Standard and McFadden Park for the City of Santa Ana.

Environmental: Established in 1987, ECORP is a California “S” Corporation that specializes in assisting government agencies and private clients with a wide range of environmental services. ECORP is a financially sound firm with an office in the City of Santa Ana.

ECORP’s parks experience includes as-needed environmental services contracts with California Department of Parks and Recreation and Los Angeles County Department of Parks and Recreation as well as individual parks projects for numerous cities throughout southern California.

DEA’s Corporate Social Responsibility
DEA’s Core Purpose describes the universal and uniting
focus of our staff: “to improve the quality of life while demonstrating stewardship of the built and natural
environments.” At the same time, DEA and our staff
improve the quality of life beyond providing professional services. We engage with local communities through
efforts such as community service, contributions to
community causes, our internal practices, and more.

As DEA’s value of Involvement articulates, our firm is
committed to being a good corporate citizen. DEA’s
community service activities occur at every level of the organization: individual, office, regional, and corporate.

Community Stewardship: DEA is dedicated to giving
back to the communities in which we live and work. In
addition to providing professional services, DEA cares
for its communities through community engagement,
placemaking, and sustainability.

Helping Diversify the A/E Industry: The A/E industry is known for its lack of diversity, and DEA is dedicated to changing that. DEA leaders are vocal advocates committed to diversity, equity, and inclusion. In 2023, DEA is focused on advancing a diverse and inclusive industry through DEA’s DE&I initiatives and educational support. In 2023, DEA’s employee experience will continue to emphasize diverse recruiting practices, recurring evaluation of policies and procedures, regular review of job classifications, and an annual review of compensation, including firm-wide calibration of performance. In addition to volunteering in classrooms or donating to educational providers, in 2023, DEA will continue to provide educational support in the form of seven scholarships. DEA awards scholarships to women and students from underrepresented populations in the U.S. who are pursuing A/E-related degrees.

DEA’s Corporate Social Responsibility
DEA is continually working to increase the participation of women and people of color in our workforce. Given our high number of women and racially diverse entry-level hires, we are making progress in this effort. We provide equal employment opportunities without regard to race, color, sex, age, religion, national origin, physical or mental disability, pregnancy, marital status, veteran or military status, genetic information, sexual orientation or any other characteristic protected by applicable local, state, or federal law. 39% of DEA shareholders are women or people from historically underrepresented segments of the U.S. population 33% DEA’s board members are women or people from historically underrepresented segments of the U.S. population of DEA’s comprehensive Corporate Social Responsibility approach.

City Council 21 – 27 5/16/2023
8 | March 15, 2023 | David Evans and Associates, Inc.

Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 D. Understanding of Need
Approach and Understanding
David Evans and Associates, Inc. (DEA) has over 120 employees in eight offices throughout southern California, with one office located in close proximity to the City of Santa Ana (City). Our team consists of landscape architects, park planners, irrigation specialists, engineers, surveyors, graphic artists / 3D modelers to support the City team.

Our project manager, Heath Habig, PLA, has 26 years of professional landscape architecture experience working for various agencies throughout Orange County. Our internal team and subconsultants have extensive experience in the design of projects for municipalities like the City in the areas of park and recreation, site specific master planning of existing parks, sports fields / sports courts renovations, skate parks, dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban forestry, landscape renovations, irrigation renovations, and interpretive signage. Additionally, we have added subconsultants to enhance our resources to provide environmental, electrical, and geotechnical engineering services.

DEA will provide the following services for this on-call contract:
■ Park Planning and Design
■ Site Specific Master Planning & Concept Development
■ Community Outreach / Meetings and Presentations
■ 3D Visualization / Graphics
■ Plan Checking
■ Utility Search and Coordination
■ Site Surveying
■ Maps and Mapping Services
■ Contract Documents
■ Cost Estimating
■ Storm Water Best Management Practices
■ WQMP
■ Bid Advertisement Support
■ Construction Support
■ As-Built Plans
We have added subconsultants for the following
services:
■ Geotechnical
■ Environmental
■ Electrical Engineering

LANDSCAPE ARCHITECTURE DESIGN SERVICES
DEA’s team of experienced professionals have provided landscape architectural services for public works projects for over 46 years. Our solutions emerge through careful consideration of the site and project needs, as well as by taking into account the desired function of the project. We apply our knowledge of regulatory requirements and construction techniques to deliver projects that can be approved and implemented in a timely and cost-effective manner, so you can move projects forward with confidence.

Landscape architecture is an integral part of DEA’s interdisciplinary approach. Our experience includes landscape design services for parks and recreation projects, playgrounds, sports fields, trails, streetscape and highways, residential and commercial site planning. We have worked with numerous southern California municipalities providing on-call design services, and have found that an essential element of our recreation, civic and community facility project success is client collaboration. Our best projects have been programmed, City Council 21 – 28 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 9
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 planned and designed with extensive input from our clients. When clients are engaged in the process, then they know that their interests and their stakeholders’ needs are being addressed.

Our role working with local municipalities requires us to adhere to guidelines set forth by each – such as General Plan conformance, Landscape Guidelines, Specific Plans, Conditions of Approval, Zoning ordinances, and AB1881 guidelines. DEA has also provided on-call services for design and construction services to Caltrans, SBCTA, OCTA, Walt Disney Imagineering, SANDAG, the City of Los Angeles, and the Counties of San Bernardino, Riverside, and Orange.

Landscape architecture combines art and science in such a way as to provide harmony between the natural and built environment. The work of the DEA landscape architect involves planning, design, and preserving the land. We blend the art of attractively shaping land and the objects upon it for use and enjoyment, with a talent for producing practical, yet innovative designs. DEA’s landscape architects analyze site potential and the environmental impact of proposed development. Our landscape architects have the design expertise necessary to combine attractive designs with functional solutions, assuring the client the highest quality of work.

Parks and Recreation: Parks enhance the quality of life for those that live, work and play in the communities that surround them. From small neighborhood green spaces to large community open spaces, parks provide a connection to the natural environment and add value to the community. DEA has provided sports/recreational facilities planning and design services to our clients for more than 30 years.

Our experience includes sports fields, open space, trails, playgrounds, and associated recreational support facilities.

We believe the development of any park or recreational facility requires a collaborative process that involves the community / stakeholders, business and residential neighbors, park staff, and a wide range of user groups. We further believe that an interdisciplinary approach is the best way to maximize the benefits to the parks while maintaining stewardship of a site’s natural features. Because the team is comprised of landscape architects, engineers, and planners, we are able to deliver comprehensive planning and design services to our clients. This collaborative approach utilizes the knowledge and expertise of numerous backgrounds to fully respond to our client’s goals.

Trail Design: DEA has a strong firm-wide, award winning resume for trail master planning and design. We have been involved in master plans for bicycle, pedestrian, equestrian trails, citywide bicycle master plans, detailed design, and planning for all types of trails including Class I, II, and III bike routes, nature trails, river trails, recreational trails, primitive trails, staging areas, trailheads, interpretive signage and wayfinding. Our involvement often begins at the community facilitation stage and then continues with preliminary trail design; development standards; right-of-way acquisition, and final design and implementation.

Streetscape Design: DEA landscape architects have been involved in numerous streetscape and corridor improvement projects throughout Southern California. These projects involve careful collaboration with the community in enhancing the design theme and creating gateways, landscape and hardscape improvements, and selecting site furnishings that will provide identity and style to an otherwise ‘ordinary’ roadway. We understand the planning and transportation engineering aspects of any given project are equally important and we therefore work closely with team members such that the blending of ‘form and function’ is seamless.

City Council 21 – 29 5/16/2023
10 | March 15, 2023 | David Evans and Associates, Inc.

Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 A significant and important goal of streetscape development centers on creating a “pedestrian friendly” and inviting corridor with appropriately scaled elements such as ornamental lighting, street trees, signage, site furnishings and decorative hardscape. The selection of items should strive to ensure classic, simple selections which will stand the test of time and do not become ‘dated’ by their color or appearance. It is of primary importance to create a positive relationship between pedestrian, bicycle, and vehicular traffic. The new streetscape environment can be further enhanced by the implementation of landscaped medians and enhanced parkways. These elements allow for softening the street scene, framing views, and providing opportunities for gateways and outdoor spaces.

Scenic Corridors and Landscape Beautification: The DEA team has been involved in numerous downtown revitalization efforts, transportation corridor master plans, scenic bikeways, visual impact assessments, median and parkway improvements, traffic calming and roundabout projects. When preparing corridor master plans, we consider the following elements:
■ Project goals such as establishing a sense of arrival, corridor beautification/roadway character, view orientation, distinctive landscapes, implementation, and public/private partnerships. ■ Design elements, including planting, irrigation systems, lighting, fencing, art in public places, gateways, and signage.
■ Our team is involved in community workshops and consensus building, development of illustrative conceptual plans, design development and construction document preparation, assistance with bidding, construction management, and project close out.

Our highway interchange experience primarily encompasses renovation of landscaped areas in addition to providing bridge aesthetics, and preparing corridor master plans. Having worked in an On-Call capacity with Caltrans District 8 for the past 15 years, in addition to coordination with Caltrans Districts 7, 11 and 12, DEA is ideally suited to assist on interchange and roadway enhancement projects. We have provided similar services for the Cities of Irvine, Laguna Woods, Diamond Bar, Industry, Azusa, Aliso Viejo, Eastvale, Perris, Cathedral City, and Corona.

Plan Checking: DEA provides plan checking, construction management and inspection to a number of local agencies including the cities of Walnut, Diamond Bar, Irwindale, Signal Hill, and Fontana. DEA also provides design review services at the conceptual level of plan submittal, should this be desired. We review preliminary plans for compliance with municipal codes, specific plans, appropriate use of planting materials, and the basics of good design. We can also assist with matters related to current city and state water conservation requirements as well as water auditing. The following typical tasks may be included on an as-needed basis as requested by the city:
■ Meetings with City Staff
■ Plan Review including consistency with the General Plan, Development Code, applicable Ordinances, and Design Guidelines.
■ Site Visits
■ Preparation of Plan Check Comments (Digital and Hard Copy) ■ Notification to and/or coordination with project Applicants ■ Supplemental Plan Checks after initial review
■ Review of Construction Plans and Documents (First by Landscape Architect, Second by team members with expertise in site planning and grading)
■ Preparation of Site Inspection Report for Project Planner and Coordination with Applicant ■ Attendance at Meetings (DRC, Planning Commission, City Council) City Council 21 – 30 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 11
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 Sample Scope of Services and Project Deliverables
The following sample scope of services and project deliverables for each phase of work is provided to share with you how our team would approach preparing construction documents for a park project.

Phase I – Preliminary Investigation
Task 1 – Start Up Meeting
The DEA project team will meet with City staff to begin preparations for the park renovation project. This meeting will serve as an opportunity to acquire relative input about the project area from various City departments including guidelines for implementation and scheduling, in addition to identifying key contacts.

This meeting will also provide a review of the scope of services, including optional items / phasing, content, and objectives of any applicable environmental documents (by others), existing plans, surveys, utility connections, ROW mapping, maintenance, construction scheduling and budget.

Task 2 - Topographic Survey
Design level topographic surveys will be performed within the project limits. Cross-sections will be taken and will include curb and gutter, flowlines, edge of pavement, walks, surface visible utilities, fences, gates, drainage structures with inverts, signals, signs, driveways, H/C ramps, crosswalks, water main location (if marked), and other surface visible features. The topographic survey data will be incorporated into the survey base map and delivered in AutoCAD format.

Task 3 - Site Analysis / Preliminary Engineering Report The DEA project team will complete a field assessment utilizing available mapping to verify existing site conditions and generally familiarize ourselves with the site. Opportunities such as view corridors, view impacts, areas of sensitivity, and areas most suitable for park amenities or design elements will be considered during our site analysis. This task will also include obtaining soils data for use in the preparation of information to conform with AB1881 (for irrigation purposes).

Task 4 – Project Team Meetings
The DEA team will meet with the City at least one (1) time per review period (at each submittal).

Phase II - Construction Documents
The following tasks include each anticipated plan to be provided at the conclusion of the construction document phase. We are showing these herewith to provide a description of each plan; however, only the appropriate percentage of work will be performed during each phase as outlined by the City (30%, 60%, 90%, 95%, and 100%).

Task 5 - Precise Grading, Paving and Drainage Plan
DEA will prepare a 1”=20’ scale precise grading, paving and drainage plan for the project area depicting existing and proposed contours, angled parking areas, slopes, top of curb elevations, drainage patterns, typical cross sections, existing and proposed utilities and proposed civil related improvements including pavement, curb and gutter, valley gutters, hardscape, flatwork and handicap ramps for the project site. The plan will consider ADA requirements for accessibility both onto and throughout the project site.

This plan will also specify any necessary drainage improvements on-site such as storm drain, inlet / outlet design and post construction Best Management Practices such as bioretention basins and infiltration swales / trenches in order to minimally impact the existing conditions while accomplishing proper water conveyance and water quality. Also identified within this plan will be any objects or encumbrances that shall be removed or relocated within the project area.

Task 6 - Utility Coordination/Research
DEA will coordinate the design effort with the utility purveyors within the project limits. DEA will provide hard copies and electronic copies of each submittal of the on-site improvement plans for purposes of analyzing the relocation (if required) of utilities. Utility letters will be sent to each purveyor requesting maps and plans as part of our research task.

City Council 21 – 31 5/16/2023
12 | March 15, 2023 | David Evans and Associates, Inc.

Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 Task 7 - Utility Improvement Plan
DEA will prepare a 1”=20’ scale utility improvement plan (1-sheet) for approximately 100-linear feet of domestic water and sewer line. This plan will depict proposed pipe size, service lateral / meter, trench details and existing water and sewer connection points. The improvement plan is intended to provide wet utility service connections to the proposed restroom building and community garden shed if necessary. The utility improvement plan will be prepared in plan view only.

Task 8 – Erosion Control Plan
DEA will prepare a 1”=20’ scale Erosion Control Plan for the project area depicting temporary Best Management Practices (BMPs) and other measures needed to prevent erosion of graded slopes, swales and pads.

Task 9 - Horizontal Control and Signing and Striping Plan DEA will prepare a horizontal control and signing and striping plan for the park area depicting a basis of bearing, dimensions and control for proposed pertinent site features, parking and access circulation, striping layout, ADA access path to adjacent public right-of-way or street, and parking and ADA signing details.

Task 10 – Off-Site Street Improvement Plans
DEA will prepare an off-site street improvement plan and profile improvement drawing. The plan will depict proposed curb and gutter, pavement improvements, cross / longitudinal gutter, handicap ramps using the Standard Plans for Public Works Construction (SPPWC).

Task 11 - Hydrology and Hydraulic Calculations/Report
DEA will prepare hydrologic and hydraulic calculations for the project area of watershed based on available standards and specifications. A Rational Method analysis of the site will be performed utilizing the Small Developed Area Method (less than 10 acres).

This analysis will serve as the basis to size any necessary on-site drainage pipe or inlet catch basins. This analysis will also demonstrate if any additional off-site mitigation will be necessary to the improved project area. Additional hydraulic calculations will be accomplished using WSPG and Flowmaster software. DEA will submit the study to the City for review and approval at 60%, 90% and 100% completion.

Task 12 - Water Quality Management Program (WQMP)
DEA will prepare a Water Quality Management Program report and plan for the project to comply with the standards set forth by the City and the Regional Water Quality Control Board. The Water Quality Management Program plan will outline structural features and maintenance practices that will prevent pollutants from entering the adjacent system and impacting downstream water quality. The plan will be presented in text and graphic format for approval by the City.

Task 13 - Notice of Intent (NOI) and Storm Water Pollution Prevention Plan (SWPPP) Prior to construction, DEA will complete the Notice of Intent application to be filed with the Regional Water Quality Control Board. Fees will be paid for by the City. As part of this application, DEA will prepare the Storm Water Pollution Prevention Plan (SWPPP) for the proposed site. This plan will outline Best Management Practices (BMPs) and other measures needed to reduce the potential for storm water pollution during construction activities. DEA planners and engineers will review the grading plan and identify potential sources of storm water pollutants. Based on this analysis, various BMPs will be called out for implementation during the construction period. The SWPPP will be prepared in accordance with the California Storm Water Quality Association guidelines for construction. Mitigation or monitoring of any source pollutants from the project area is not considered a part of this task. The SWPPP will be submitted for review and approval at 90% and 100% completion.

Task 14 – Site Plan
DEA landscape architects will provide a site plan for the proposed items of construction. This plan will designate features of the proposed project including placement, detail references, material and manufacturer callouts, general construction notes, and specific elements of the overall design which are necessary for the proper construction of proposed items.

City Council 21 – 32 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 13
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 Task 15 - Construction Details
DEA will prepare construction details for the proposed park elements such as concrete paving / finish, asphalt paving, decomposed granite paving, play surfacing, trash enclosure, shade shelter (structural calcs by manufacturer), fencing, concrete curbs, garden appurtenances, playground equipment layout, historical kiosks, and signage.

Task 16 – Irrigation Plans
The irrigation plans will provide the necessary information for a complete and fully automatic irrigation system for the proposed park site. The plans will indicate the point of connection(s) based upon agency requirements, backflow prevention and pressure regulation, and equipment size and type in the irrigation legend.

DEA will coordinate with the local Water Department for review and approval. Effective January 2010, the State of California implemented a new water ordinance (Assembly Bill 1881) and therefore many new requirements are being requested from both the State and local agencies. We anticipate providing the following information:
■ Prepare water usage calculations (MAWA and ETWU) based on the new water ordinance. ■ Provide water efficient landscape worksheet and hydrozone table for each remote-control valve per new ordinance.
■ Obtain horticultural soils report (Agronomic data) based on soil samples obtained from site by DEA. Report to be provided by Soil and Plant Laboratory in Orange, CA. or equal. ■ Provide irrigation run time schedule per ordinance based on soil type. ■ Rain and wind sensors will be added per ordinance.
■ Add WUCOLS water use classifications for all plant material.

Task 17– Planting Plans
The planting plan will indicate location of proposed trees, shrubs, ground cover, turf and bioswale materials.

A planting legend will denote symbols, botanical and common names, size, quantities, and remarks. Planting notes and details will also be included.

DEA understands the concern for water conservation and sustainability throughout the region and therefore will select materials appropriate for the project. The plant palette established will be of drought tolerant species with a focus on materials proven successful within surrounding areas.

Task 18 – Plan Submittals / Revisions
DEA will submit construction plans for review by the City and will make one “round” of corrections following each review.

Task 19 – Project Specifications and Bid Schedule
Technical specifications will be prepared in the desired format for the proposed park development. These technical specifications will be provided in a “boiler plate” format and DEA will modify the document accordingly. DEA requests that the City provide the boiler plate information for general conditions, instructions to bidders, and special provisions which DEA will use to provide projects specific sections. A complete bid list of quantities will be provided indicating item descriptions and unit quantities.

Task 20 –Construction Cost Estimate
The DEA team will provide an estimate of probable construction costs for the proposed park elements for each stage of preparation of the construction drawings (30%, 60%, and 90%). Changes will be made at each new phase of development. A detailed, line item estimate will be prepared for use as a guide in the final determination of items to be constructed under the allowed budget.

Phase III Bidding
Task 21 – Bid Assistance
The DEA team will attend the pre-bid meeting and assist the City in responding to bidder’s inquiries and request clarifications when needed.

Phase IV - Construction
Task 22 – RFI, Submittal, and Change Order Review
The DEA team will review and respond to RFI’s and clarifications during construction within five calendar days of receipt. DEA will also review contractor change order requests, answer questions, review submittals City Council 21 – 33 5/16/2023
14 | March 15, 2023 | David Evans and Associates, Inc.

Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 (including the evaluation of product substitutions), shop drawings and schedules required ‘to be submitted by the contractor for conformance with the design plans and specifications.

Task 23 – Site Visits
DEA’s construction management team will attend a pre-construction meeting in addition to field meetings during construction to discuss construction progress, visit the site as deemed appropriate to review the progress and quality of the work and ensure its compliance with the overall design intent, and review project issues and general construction matters.

The team will assist the City in preparing punch lists for the contractor, in addition to conducting preliminary and final inspections to determine the dates of substantial completion and final completion of construction.

Task 24 – As-Built Plans
The DEA team will also prepare As-Built plans in electronic format from information provided by the contractor red lines. The City will coordinate with the contractor to provide DEA the information regarding changes made to the project during construction which are to be shown on the As-Built plans. DEA will utilize the electronic plans to prepare said modifications; and provide colored bond prints which readily highlight said modifications.

Availability to Perform Requested Services
DEA understands that the key to managing on-call contracts is our ability to be flexible and responsive. When our services are needed, we will promptly react and employ the required expertise and appropriate tools to accomplish the task as efficiently as possible. For previous on-calls, DEA has employed these methods to provide project support in less than 24-hours’ notice. DEA will bring this same level of service to the City.

DEA is committed to being responsive and to maintain project schedules, and has the depth of resources necessary to meet the demand. We avoid schedule delays by proactive project management and planning ahead. Our depth of readily available resources at DEA offices enables us to recover almost any loss in schedule. At the first sign of schedule critical path impact, we develop a full range of recovery options.

These options may include bringing in additional staff from other DEA offices, altering field procedures, and/ or employing different tools in order to maintain project schedule and not sacrifice quality. A detailed project schedule with milestones can be developed in accordance with the project needs. Schedules and deadlines will be reviewed frequently (minimum weekly) by the project manager to verify that key completion dates are not missed.

Proposed Strategy to Accomplish the Work
DEA has executed a number of on-call contracts with other agencies throughout the years. Beginning with the cost proposal stage throughout the final delivery stage and the close out of a particular task order. Upon preparation of a draft task order, Project Manager, Heath Habig will meet with the City to define the task in terms of purpose, goals, roles and responsibilities, and expectations. He will coordinate with the appropriate design task lead to develop the scope of work per the identified City project. A cost proposal will be developed defining level of efforts, schedule, work plan and budget. This will be submitted to the City for review and negotiation. Upon the City approval of the task order, the team will have a kickoff meeting with the City. This will focus the team in setting the communication plan, delivering a consistent, efficient and quality product.

Project instructions will be discussed and distributed to all team members.

City Council 21 – 34 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 15
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 Commitment to Quality Control
DEA’s Quality Management Plan is an essential element in our approach to deliver a project that meets or exceeds City requirements. Todd Holmes, Quality Assurance / Quality Control Manager will have overall responsibility and authority to implement the QA program, including resource and training needs, approving the Quality Management Plan, documentation, and monitoring progress. With assistance from task order managers, Todd will oversee development and implementation of standard QA/QC measures for each task order on this on-call agreement. He will confirm that DEA’s QC program is implemented, so that work products are completed to an established level of quality, following City’s design standards and checklists. The project team adheres to this QC program throughout the delivery of each task order and includes the elements illustrated in the graphic on the next page. The terms Quality Assurance and Quality Control are often used interchangeably, but DEA clearly distinguishes these concepts as follows.

QUALITY ASSURANCE
Quality Assurance (QA) is an overall program that establishes project-related policies, procedures, standards, guidelines, and systems aimed at producing an acceptable level of quality in our products. These are things we do continuously before, during, and upon completion of specific project deliverables to make sure we understand what is required of our deliverables and that those requirements are met. But most importantly it’s the things we do during the process like setting and communicating standards and verifying City requirements, among others. The goal is to do things right, the first time, by verifying that the project requirements are clearly defined and communicated. The QA program is the responsibility of all DEA team members, with particular emphasis and responsibility for technical aspects resting with the task leaders.

QUALITY CONTROL
Quality Control (QC) is project-specific activities consistently applied to assist with quality project deliverables.

The objective of DEA’s QC program is to detect and eliminate major defects in project work products and limit minor defects consistent with commonly accepted standards. This is accomplished through the application of continuous checks and comprehensive reviews prior to each delivery milestone adopting the 30-60-90 percent review. We believe that this procedure will increase quality control, attention to project controls, and target budgets. The QC program is project specific (technical review, accuracy review, interdisciplinary review, constructability review) and is implemented under the authority of the QA/QC manager.

DEA has developed internal QA/
QC tools that each discipline
follows for the development of
plans, estimates, and deliverables
defined in the scope. These include
detailed checklists and narratives
that highlight expectations for team
members to follow. We also follow
any City milestone design checklists.

Before delivering any submittal,
DEA conducts independent internal
reviews of deliverables. Our QM
signs City’s verification memo upon
review of QC documents.

Copies of outgoing and incoming
documents are stored in a filing
system that maintains the integrity
and accessibility of both hard copy
and electronic documents.

Our QMs receive special training
in quality assurance/quality control
(QA/QC) procedures. The QM works
closely with the PM to see that the
QA and QC plans are applicable to
the project and are strictly followed.

At project start-up, the DEA Project Manager
(PM) prepares a quality control plan that
identifies the quality manager (QM) and
subsequent primary reviewers for different
project deliverables
DEA’s Quality
Control Program
Quality
Control
Quality
nI
te nr
l a
Co
ntrol
Manager
Too sl
il eD ev ar b el
s
Docu
ment
Plan
DEA’s Quality Control Program
City Council 21 – 35 5/16/2023
16 | March 15, 2023 | David Evans and Associates, Inc.

Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 E. Relevant Project Experience
Over the course of more than 46 years, David Evans and Associates, Inc. (DEA) has completed a wide range of projects. We have always endeavored to find the best solutions for our clients, bringing forward innovation and creativity that not only meets our clients’ schedules and budgets, but gives back to the greater community in which our clients operate. The following matrix includes DEA’s project experience with similar type projects expected under this on-call.

ProjectsNew Park DesignPark Master PlanSports Fields / Court RenovationsSkate ParkDog ParkSplash PadBike TrailsWater ConservationHabitat RestorationUrban ForestryLandscape RenovationsIrrigation RenovationsInterpretive SignageArt in Public PlacesPlan Checking Standard McFadden Park, Santa Ana l l l l l
Mariposa Park, Santa Ana l l l
Memory Lane Park and Trailhead, Santa Ana l l
Palm Springs Demonstration Garden l l l
Bryce Hanes Park, San Bernardino l l l l
Deleo Regional Sports Park, Riverside l l l l l
Alma Hofman Park, Montclair l l l l
CV Kane Safety Roadside Rest Area l
Gibson Mariposa Park, El Monte l l l l
La Pintoresca Park, Pasadena l l l l l
La Verne Sports Complex l l l
Ovrom Park, Burbank l l l l
The Tracks at Brea l l l
Freedom Park, Palm Desert l l l l l
Recycled Water Retrofits, Temecula l l
Pickleball Courts at Ten Trails, Washington l
El Dorado Nature Center, Long Beach l l l l l
OCTA Bicycle and Pedestrian Trail, Garden Grove l l l
Topaz Area 3 Streetscape Renovations, La Quinta l l
Temecual Pickleball / Shuffleboard Courts l l
Lanes Crossing Park, Victorville l l l l l l
Lake Elsinore Transportation Art l
John Wilkie Safety Roadside Rest l
Various Agency Plan Checking On-Call Services (Walnut,
Diamond Bar, Irwindale, Signal Hill, Fontana, and Commerce) l City Council 21 – 36 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 17
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 The following projects provide a sample of our work and are examples of our relevant experience within the past five years.

Standard and McFadden Park, Santa Ana, California:

DEA is providing landscape architecture, engineering, and surveying services for Standard - McFadden Park, a two-acre neighborhood park in the city of Santa Ana. DEA was provided a conceptual design of the park by the city and is currently working to prepare final plans and will provide construction administration.

The design includes walkways, playground equipment, a
skatepark, half-court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountains will also be included.

Year Completed: Ongoing
Client Name: City of Santa Ana
Contact Name / Number: Gabriel Guerrero / 714.647.5613
Mariposa Park, Santa Ana, California: DEA provided
surveying, engineering, and landscape architectural design for a new half-acre neighborhood park in the City of Santa Ana. The local residents requested that the park include a playground, a teaching area for active lifestyle classes, and a community garden. The design includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California friendly plants (including fruit trees), drip irrigation, low impact development drainage, lighting, and other amenities, including a park entrance sign, interpretive signage, benches, picnic tables, bike racks, and a drinking fountain.

Year Completed: 2019
Client Name: City of Santa Ana
Contact Name / Number: Suzi Furjanic / 714.571.4241
On-Call Landscape Architectural Services, Pasadena, California: Under DEA's current on call contract with the City, DEA and subconsultants have successfully undertaken the following projects:
■ Citywide Park Asset inventory and condition evaluation.

Cost estimates for facility replacement. Comprehensive
Asset Management Plan including interactive database.
■ Topographic survey and conceptual plans, including
estimates, for improvements at Central Park.
■ Plans, specifications and estimates for various
improvements at La Pintoresca Park. This scope included community engagement, topographic survey, geotechnical
investigation, and civil engineering.
■ Quality control review of civil and landscape plans for the Playhouse District Park and improvements at Lamanda Library Pocket Park. ■ Subconsultant for landscape architecture for the Washington Park Community House Project.

Year Completed: Ongoing
Client Name: City of Pasadena Contact Name / Number: Jeff Khun / 626.744.4267 City Council 21 – 37 5/16/2023
18 | March 15, 2023 | David Evans and Associates, Inc.

Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 On-Call Landscape Architectural Services, Temecula, California: Under DEA's current on call contract with the City, DEA has successfully worked on the following projects:
■ Sam Hicks Monument Park: DEA provided design for
improvements consisting of HDPE split-rail and tubular
steel fencing, decorative masonry pilasters, tubular steel pedestrian and vehicle gates, in addition to addressing the need to retrofit the existing planting and irrigation systems. ■ Recycled Water Retrofits: DEA has designed two projects for large slope areas and a ten acre park that converted the existing irrigation systems from potable water to recycled water. DEA managed the review and approval of the plans by the local water district.
■ Ronald Reagan Sports Park Pickleball Courts: DEA is
currently preparing plans for a large pickleball facility that will include 16 standard pickleball courts and one ADA court, seating and shade shelters, and a 124-stall parking lot. ■ Ronald Reagan Sports Park Roller Hockey Rink Upgrades: DEA is currently preparing plans for a major renovation of an existing roller hockey court. The new improvements include a roof over the entire rink and adjacent seating areas, lighting and ADA upgrades.
■ Michael “Mike” Naggar Park Off Leash Dog Area: DEA prepared plans for a new 2.5 acre off-leash dog park that includes fencing, sidewalks, seating area with shade shelters and a new irrigation system and landscaping.
■ Michael “Mike” Naggar Park Demonstration Garden: DEA is designing a demonstration garden that will replace an existing off leash dog park. This demonstration garden will feature climate adapted drought tolerant plants, pathways, dry streambeds, seating and fencing.

Year Completed: Ongoing
Client Name: City of Temecula
Contact Name / Number: Stacy Fox / 951.694.6411
Topaz Area 3 Streetscape Renovations, La Quinta,
California: Under an on-call contract with the City of La Quinta, DEA landscape architects prepared conceptual and final plans for parkway renovations along Miles Avenue and Dune Palms Road.

The design included the use of inert materials including two complimentary colors of decomposed granite, gravel, rubble, rock blanket and desert accent plants providing year-round color and interest. Minor grading, wall improvements, irrigation upgrades (existing main line was protected in place), and lighting improvements were provided. An adjacent retention basin was also a part of the scope of services and included the removal of existing turf in favor of drought tolerant plant material. DEA assisted the City in obtaining funding through the water district given the turf removal and irrigation upgrades.

Year Completed: 2022
Client Name: City of La Quinta
Contact Name / Number: Bryan McKinney / 760.777.7045
City Council 21 – 38 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 19
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 Lake Elsinore Streetscape Projects, Lake Elsinore,
California: This project consists of the complete replacement of parkway and median plants and irrigation at five sites throughout the city. These sites are located on local, collector and arterial roadways and include both parkways and medians.

Improvements include the installation of trees, shrubs, crushed rock, boulders, new sidewalks, and irrigation.

Year Completed: 2022
Client Name: City of Lake Elsinore
Contact Name / Number: Rick DeSantiago / 951.674.5170 x291 Turf Removal and Demonstration Garden, Palm Springs,
California: DEA landscape architects provided design services for turf removal at the Palm Springs International Airport in California's Coachella Valley. DEA provided design efforts for a 10,000 square foot demonstration garden immediately outside the main terminal for the airport.

This garden demonstrates water-saving alternatives to the traditional turf lawns for home and business owners alike.

Various planting schemes are featured in the garden including wildflowers, native plants, plants for pollinators, edible plants, cacti, succulents, spreading groundcovers, and synthetic turf.

Inert materials of gravel and decomposed granite delineate pathways for navigation through the garden. All key staff for this project, both within DEA and our sub-consultants are part of the project team in this proposal.

Year Completed: 2022
Client Name: Palm Springs International Airport
Contact Name / Number: Harry Barrett, Jr., Executive Director / 760.318.3845 On-Call Plan Checking Services: DEA landscape architects are currently providing the following agencies with plan checking services on an as-needed basis.
■ City of Walnut
■ City of Diamond Bar
■ City of Irwindale
■ City of Signal Hill
■ City of Fontana
■ City of Commerce
City Council 21 – 39 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 20
Proposal to provide
On-Call Landscape Architectural Services — RFP No. 22-097 F. References
DEA’s project managers develop long-lasting, sincere, collaborative relationships with their clients. We encourage you to contact the following references for their insight on the professional services of the DEA team.

Project Reference DEA Project Manager
Standard and McFadden Park
City of Santa Ana
Contact: Gabriel Guerrero-Gabany
P: 714.647.5613
E. [email protected]
Heath Habig
Lake Elsinore Streetscape
I-15 / Railroad Canyon Rd. / Main St.

Transportation Art
City of Lake Elsinore
Contact: Remon Habib
P: 951.674.3124 ext. 212
E. [email protected]
Todd Holmes
Kim Rhodes
OCTA Bicycle and Pedestrian Trail
City of Garden Grove
Contact: Paul Guerrero
P: 714.741.5179
E: [email protected]
Heath Habig
On-Call Landscape Architecture
Services
City of Temecula
Contact: Stacy Fox
P: 951.694.6411
E: [email protected]
Todd Holmes
On-Call Landscape Architecture
Services
City of Pasadena
Contact: Hayden Melbourn
P: 626.744.4267
E: [email protected]
Todd Holmes
On-Call Landscape Architecture
Services
Caltrans District 8
Contact: Almabeth Anderson, PLA
P: 909.806.3226
E: [email protected]
Kim Rhodes
City Council 21 – 40 5/16/2023

APPENDIX B
Forms
City Council 21 – 41 5/16/2023
City Council 21 – 42 5/16/2023
City of Santa Ana RFP
Page A3-2
Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm
Signed and Printed Name:

Title
Date
David Evans and Associates, Inc.

Vice President
2/21/23
Kim S. Rhodes
City Council 21 – 43 5/16/2023
City of Santa Ana RFP
Page A3-3
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
The undersigned consultant or corporate officer (“Consultant”), during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City Council 21 – 44 5/16/2023
City of Santa Ana RFP
Page A3-4
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

Vice President
David Evans and Associates, Inc.
2/21/23
City Council 21 – 45 5/16/2023
www.deainc.com
City Council 21 – 46 5/16/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates if applicable City Council 21 – 47 5/16/2023

HOURLY FEE SCHEDULE

ON-CALL LANDSCAPE ARCHITECTURAL

SERVICES
RFP No. 22-097
March 15, 2023
City Council 21 – 48 5/16/2023
David Evans and Associates, Inc. | March 15, 2023 | 1

HOURLY FEE SCHEDULE
Found below is our hourly rate fee schedule applicable to DEA’s personnel proposed to provide services to the City of Santa Ana.

CLASSIFICATION TITLE HOURLY BILLING RATE
January 11, 2023
Principal In Charge $265.00
QA/QC Manager $250.00
Project Manager $205.00
Senior Landscape Architect $195.00
Landscape Architect Manager $185.00
Landscape Architect $175.00
Senior Landscape Designer $155.00
Senior Irrigation Designer $155.00
Civil Engineer V $248.00
Civil Engineer IV $209.00
Civil Engineer III $152.00
Civil Engineer II $142.00
Civil Engineer I $125.00
Drainage/Water Quality Manager $296.00
Drainage/Water Quality Engineer $248.00
Survey Lead $267.00
Survey Manager $200.00

DIRECT COST AMOUNT
Parking Per receipt
Courier/Mail Per receipt
Copying B&W $0.12
Copying Color $0.90
Printing Services Per receipt
Notes

1. The annual escalation may be subject to a 5% increase each year.

HOURLY FEE SCHEDULE City Council 21 – 49 5/16/2023
EXHIBIT 2
City Council 21 – 50 5/16/2023
City Council 21 – 51 5/16/2023
City Council 21 – 52 5/16/2023
City Council 21 – 53 5/16/2023
City Council 21 – 54 5/16/2023
City Council 21 – 55 5/16/2023
City Council 21 – 56 5/16/2023
City Council 21 – 57 5/16/2023
City Council 21 – 58 5/16/2023
City Council 21 – 59 5/16/2023