EXHIBIT "B"
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c. This provision does not apply:
(1) Unless the written contract or written
agreement was executed or permit was
issued prior to the "bodily injury",
"property damage", or "personal injury
and advertising injury".
(2) To any person or organization included
as an insured by another endorsement
issued by us and made part of this
Coverage Part.
To any lessor of equipment:
(a) After the equipment lease expires; or
(b) If the "bodily injury", "property
damage", "personal and advertising
injury" arises out of sole negligence
of the lessor.
(4) To any:
(a) Owners or other interests from whom
land has been leased if the
"occurrence" takes place or the
offense is committed after the lease
for the land expires; or
(b) Managers or lessors of premises if:
(3)
(5)
a>
The "occurrence" takes place or
the offense is committed after
you cease to be a tenant in that
premises; or
(ii) The "bodily injury", "property
damage", "personal injury" or
"advertising injury" arises out of
structural alterations, new
construction or demolition
operations performed by or on
behalf of the manager or lessor.
To "bodily injury", "property damage" or
"personal and advertising injury" arising
out of the rendering of or the failure to
render any professional services.
This exclusion applies even if the claims
against any insured allege negligence or
other wrongdoing in the supervision,
hiring, employment, training or
monitoring of others by that insured, if
the "occurrence" which caused the
"bodily injury" or "property damage" or
the offense which caused the "personal
and advertising injury" involved the
rendering of or failure to render any
professional services by or for you.
d. With respect to the insurance afforded to
these additional insureds, the following is
added to SECTION II - LIABILITY, D. Liability
and Medical Expense Limits of Insurance:
Insurance Group...
OBF H363717 5701177
The most we will pay on behalf of the
additional insured for a covered claim is the
lesser of the amount of insurance:
1. Required by the contract, agreement or
permit described in Paragraph a.; or
2. Available under the applicable Limits of
Insurance shown in the Declarations.
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations
e. All other insuring agreements, exclusions,
and conditions of the policy apply.
2. Additional Insured - Broad Form Vendors
The following is added to SECTION
LIABILITY, C. Who Is An Insured:
Additional Insured - Broad Form Vendors
a.
b.
c.
II -
Any person or organization that is a vendor
with whom you agreed in a written contract
or written agreement to include as an
additional insured under this Coverage Part
is an insured, but only with respect to liability
for "bodily injury" or "property damage"
arising out of "your products" which are
distributed or sold in the regular course of
the vendor's business.
The insurance afforded to such vendor
described above:
(1) Only applies to the extent permitted by
law;
(2) Will not be broader than the insurance
which you are required by the contract or
agreement to provide for such vendor;
Will not be broader than coverage
provided to any other insured; and
(4) Does not apply if the "bodily injury",
"property damage" or "personal and
advertising injury" is otherwise excluded
from coverage under this Coverage Part,
including any endorsements thereto
With respect to insurance afforded to such
vendors, the following additional exclusions
apply:
The insurance afforded to the vendor does
not apply to:
(1) "Bodily injury" or "property damage" for
which the vendor is obligated to pay
damages by reasons of the assumption of
liability in a contract or agreement. This
exclusion does not apply to liability for
damages that the insured would have in
the absence of the contract or
agreement;
(2) Any express warranty unauthorized by
you;
(3)
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EXHIBIT "B"
(3)
Any physical or chemical change in the
product made intentionally by the
vendor;
(4) Repackaging, unless unpacked solely for
the purpose of inspection,
demonstration, testing, or the
substitution of parts under instruction
from the manufacturer, and then
repackaged in the original container;
Any failure to make such inspection,
adjustments, tests or servicing as the
vendor has agreed to make or normally
undertakes to make in the usual course
of business in connection with the sale
of the product;
(6) Demonstration, installation, servicing or
repair operations, except such
operations performed at the vendor's
premises in connection with the sale of
the product;
Products which, after distribution or sale
by you, have been labeled or relabeled
or used as a container, part or
ingredient of any other thing or
substance by or for the vendor;
(8) "Bodily injury" or "property damage"
arising out of the sole negligence of the
vendor for its own acts or omissions or
those of its employees or anyone else
acting on its behalf. However, this
exclusion does not apply to:
(a) The exceptions contained within the
exclusion in subparagraphs (4) or (6)
above; or
(b) Such inspections, adjustments, tests
or servicing as the vendor has
agreed to make or normally
undertakes to make in the usual
course of business, in connection
with the distribution or sale of the
products.
"Bodily injury" or "property damage"
arising out of an "occurrence" that took
place before you have signed the
contract or agreement with the vendor.
(10)To any person or organization included
as an insured by another endorsement
issued by us and made part of this
Coverage Part.
(11)Any insured person or organization,
from whom you have acquired such
products, or any ingredient, part or
container, entering into, accompanying
or containing such products.
d. With respect to the insurance afforded to
these vendors, the following is added to
SECTION II - LIABILITY, D. Liability and
Medical Expense Limits of Insurance:
(5)
(7)
(9)
The most we will pay on behalf of the vendor
for a covered claim is the lesser of the
amount of insurance:
1. Required by the contract or agreement
described in Paragraph a.; or
2. Available under the applicable Limits of
Insurance shown in the Declarations;
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
3. Alienated Premises
SECTION II - LIABILITY, B. Exclusions, 1.
Applicable To Business Liability Coverage k.
Damage to Property, paragraph (2) is replaced by
the following:
(2) Premises you sell, give away or abandon, if
the "property damage" arises out of any part
of those premises and occurred from hazards
that were known by you, or should have
reasonably been known by you, at the time
the property was transferred or abandoned.
4. Broad Form Property Damage - Borrowed
Equipment, Customers Goods, Use of Elevators
a. The following is added to SECTION II -
LIABILITY, B. Exclusions, 1. Applicable To
Business Liability Coverage, k. Damage to
Property:
Paragraph (4) does not apply to "property
damage" to borrowed equipment while at a
jobsite and not being used to perform
operations.
Paragraph (3), (4) and (6) do not apply to
"property damage" to "customers goods"
while on your premises nor to the use of
elevators.
For the purposes of this endorsement, the
following definition is added to SECTION II -
LIABILITY, F. Liability and Medical Expenses
Definitions:
1. "Customers goods" means property of
your customer on your premises for the
purpose of being:
a. Worked on; or
b. Used in your manufacturing process.
The insurance afforded under this provision is
excess over any other valid and collectible
property insurance (including deductible)
available to the insured whether primary,
excess, contingent or on any other basis.
b.
c.
5. Incidental Malpractice
and Paramedics
SECTION II - LIABILITY, C. Who Is An Insured,
paragraph 2.a.(1)(d) does not apply to a nurse,
- Employed Nurses, EMT's
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EXHIBIT "B"
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emergency medical technician or paramedic
employed by you if you are not engaged in the
business or occupation of providing medical,
paramedical, surgical, dental, x-ray or nursing
services.
6. Personal Injury - Broad Form
a. SECTION II - LIABILITY, B. Exclusions, 2.
Additional Exclusions Applicable only to
"Personal and Advertising Injury", paragraph
e. is deleted.
b. SECTION II - LIABILITY, F. Liability and
Medical Expenses Definitions, 14. "Personal
and advertising injury", paragraph b. is
replaced by the following:
b. Malicious prosecution or abuse of
process.
c. The following is added to SECTION II -
LIABILITY, F. Liability and Medical Expenses
Definitions, Definition 14. "Personal and
advertising injury":
"Discrimination" (unless insurance thereof is
prohibited by law) that results in injury to the
feelings or reputation of a natural person,
but only if such "discrimination" is:
(1) Not done intentionally by or at the
direction of:
(a) The insured;
(b) Any officer of the corporation,
director, stockholder, partner or
member of the insured; and
(2) Not directly or indirectly related to an
"employee", not to the employment,
prospective employment or termination
of any person or persons by an insured.
d. For purposes of this endorsement, the
following definition is added to SECTION II -
LIABILITY, F. Liability and Medical Expenses
Definitions:
1. "Discrimination" means the unlawful
treatment of individuals based upon race,
color, ethnic origin, gender, religion, age,
or sexual preference. "Discrimination"
does not include the unlawful treatment
of individuals based upon developmental,
physical, cognitive, mental, sensory or
emotional impairment or any
combination of these.
e. This coverage does not apply if liability
coverage for "personal and advertising
injury" is excluded either by the provisions of
the Coverage Form or any endorsement
thereto.
7. Product Recall Expense
a. SECTION II - LIABILITY, B. Exclusions, 1.
Applicable To Business Liability Coverage,
Insurance Group...
OBF H363717 5701177
o. Recall of Products, Work or Impaired
Property is replaced by the following:
o. Recall of Products, Work or Impaired
Property
Damages claimed for any loss, cost or
expense incurred by you or others for
the loss of use, withdrawal, recall,
inspection, repair, replacement,
adjustment, removal or disposal of:
(1) "Your product";
(2) "Your work"; or
(3) "Impaired property";
If such product, work or property is
withdrawn or recalled from the market or
from use by any person or organization
because of a known or suspected defect,
deficiency, inadequacy or dangerous
condition in it, but this exclusion does
not apply to "product recall expenses"
that you incur for the "covered recall" of
"your product".
However, the exception to the exclusion
does not apply to "product recall
expenses" resulting from:
(4) Failure of any products to accomplish
their intended purpose;
Breach of warranties of fitness,
quality, durability or performance;
(6) Loss of customer approval, or any
cost incurred to regain customer
approval;
Redistribution or replacement of
"your product" which has been
recalled by like products or
substitutes;
Caprice or whim of the insured;
A condition likely to cause loss of
which any insured knew or had
reason to know at the inception of
this insurance;
(10)Asbestos, including loss, damage or
clean up resulting from asbestos or
asbestos containing materials; or
(11) Recall of "your products" that have
no known or suspected defect solely
because a known or suspected
defect in another of "your products"
has been found.
b. The following is added to SECTION II -
LIABILITY, C. Who Is An Insured, paragraph
3.b.:
"Product recall expense" arising out of any
withdrawal or recall that occurred before you
acquired or formed the organization.
(5)
(7)
(8)
(9)
391-1006 08 16
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EXHIBIT "B"
c. The following is added to SECTION II -
LIABILITY, D. Liability and Medical Expenses
Limits of Insurance:
Product Recall Expense Limits of Insurance
a. The Limits of Insurance shown in the
SUMMARY OF COVERAGES of this
endorsement and the rules stated below
fix the most that we will pay under this
Product Recall Expense Coverage
regardless of the number of:
(1) Insureds;
(2) "Covered Recalls" initiated; or
(3) Number of "your products"
withdrawn.
b. The Product Recall Expense Aggregate
Limit is the most that we will reimburse
you for the sum of all "product recall
expenses" incurred for all "covered
recalls" initiated during the policy period.
c. The Product Recall Each Occurrence
Limit is the most we will pay in
connection with any one defect or
deficiency.
d. All "product recall expenses" in
connection with substantially the same
general harmful condition will be
deemed to arise out of the same defect
or deficiency and considered one
"occurrence".
e. Any amount reimbursed for "product
recall expenses" in connection with any
one "occurrence" will reduce the amount
of the Product Recall Expense Aggregate
Limit available for reimbursement of
"product recall expenses" in connection
with any other defect or deficiency.
f. If the Product Recall Expense Aggregate
Limit has been reduced by
reimbursement of "product recall
expenses" to an amount that is less than
the Product Recall Expense Each
Occurrence Limit, the remaining
Aggregate Limit is the most that will be
available for reimbursement of "product
recall expenses" in connection with any
other defect or deficiency.
Product Recall Deductible
We will only pay for the amount of
"product recall expenses" which are in
excess of the $500 Product Recall
Deductible. The Product Recall
Deductible applies separately to each
"covered recall". The limits of insurance
will not be reduced by the amount of this
deductible.
We may, or will if required by law, pay all
or any part of any deductible amount, if
applicable. Upon notice of our payment
g•
of a deductible amount, you shall
promptly reimburse us for the part of the
deductible amount we paid.
The Product Recall Expense Limits of
Insurance apply separately to each
consecutive annual period and to any
remaining period of less than 12 months,
starting with the beginning of the policy
period shown in the Declarations, unless the
policy period is extended after issuance for
an additional period of less than 12 months.
In that case, the additional period will be
deemed part of the last preceding period for
the purposes of determining the Limits of
Insurance.
d. The following is added to SECTION II -
LIABILITY, E. Liability and Medical Expense
General Conditions, 2. Duties in the Event of
Occurrence, Offense, Claim or Suit:
You must see to it that the following are
done in the event of an actual or anticipated
"covered recall" that may result in "product
recall expense":
(1) Give us prompt notice of any discovery
or notification that "your product" must
be withdrawn or recalled. Include a
description of "your product" and the
reason for the withdrawal or recall;
(2) Cease any further release, shipment,
consignment or any other method of
distribution of like or similar products
until it has been determined that all
such products are free from defects that
could be a cause of loss under this
insurance.
e. For the purposs of this endorsement, the
following definitions are added to SECTION
II - LIABILITY, F. Liability and Medical
Expenses Definitions:
1. "Covered recall" means a recall made
necessary because you or a government
body has determined that a known or
suspected defect, deficiency,
inadequacy, or dangerous condition in
"your product" has resulted or will result
in "bodily injury" or "property damage".
2. "Product recall expense(s)" means:
a. Necessary and reasonable expenses
for:
(1) Communications, including radio
or television announcements or
printed advertisements including
stationary, envelopes and
postage;
391-1006 08 16
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EXHIBIT "B"
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(2) Shipping the recalled products
from any purchaser, distributor or
user to the place or places
designated by you;
Remuneration paid to
regular "employees"
necessary overtime;
(4) Hiring additional persons, other
than your regular "employees";
Expenses incurred by "employees"
including transportation and
accommodations;
(6) Expenses to rent additional
warehouse or storage space;
Disposal of "your product", but
only to the extent that specific
methods of destruction other than
those employed for trash
discarding or disposal are
required to avoid "bodily injury"
or "property damage" as a result
of such disposal,
you incur exclusively for the purpose
of recalling "your product"; and
b. Your lost profit resulting from such
"covered recall".
f. This Product Recall Expense Coverage does
not apply:
(3)
(5)
(7)
your
for
Insurance Group.
OBF H363717 5701177
(1) If the "products - completed operations
hazard" is excluded from coverage under
this Coverage Part including any
endorsement thereto; or
(2) To "product recall expense" arising out of
any of "your products" that are otherwise
excluded from coverage under this
Coverage Part including endorsements
thereto.
8. Unintentional Failure to Disclose Hazards
The following is added to SECTION II -
LIABILITY, E. Liability and Medical Expenses
General Conditions:
Representations
We will not disclaim coverage under this
Coverage Part if you fail to disclose all hazards
existing as of the inception date of the policy
provided such failure is not intentional.
9. Unintentional Failure to Notify
The following is added to SECTION II -
LIABILITY, E. Liability and Medical Expenses
General Conditions, 2. Duties in the Event of
Occurrence, Offense, Claim or Suit:
Your rights afforded under this Coverage Part
shall not be prejudiced if you fail to give us
notice of an "occurrence", offense, claim or "suit",
solely due to your reasonable and documented
belief that the "bodily injury", "property damage"
or "personal and advertising injury" is not
covered under this Policy.
ALL OTHER TERMS, CONDITIONS, AND EXCLUSIONS REMAIN UNCHANGED. 391-1006 08 16
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EXHIBIT "B"
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a. Prior to a loss to your Covered
Property.
b. After a loss to your Covered Property
only if, at time of loss, that party is
one of the following:
(1) Someone insured by this
insurance;
(2) A business firm:
(a) Owned or controlled by you;
or
(b) That owns or controls you; or
(3) Your tenant.
You may also accept the usual bills of
lading or shipping receipts limiting the
liability of carriers.
This will not restrict your insurance.
2. Applicable to SECTION II - LIABILITY
Coverage:
If the insured has rights to recover all or
part of any payment we have made
under this Coverage Part, those rights
are transferred to us. The insured must
do nothing after loss to impair such
rights. At our request, the insured will
bring "suit" or transfer those rights to us
and help us enforce them.
Insurance Group..
OBF H363717 5701177
We waive any right of recovery we may
have against any person or
organization with whom you have a
written contract, permit or agreement
to waive any rights of recovery against
such person or organization because of
payments we make for injury or
damage arising out of your ongoing
operations or "your work" done under a
contract with that person or
organization and included in the
"products -completed operations
hazard".
This condition does not apply to
Medical Expenses Coverage.
L. Transfer of Your Rights and Duties Under
This Policy
Your rights and duties under this policy
may not be transferred without our written
consent except in the case of death of an
individual Named Insured. If you die, your
rights and duties will be transferred to your
legal representative but only while that
legal representative is acting within the
scope of their duties as your legal
representative. Until your legal
representative is appointed, anyone with
proper temporary custody of your property
will have your rights and duties but only
with respect to that property.
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EXHIBIT "B"
Hanover
POLICY NUMBER:
Insurance Group...
OBF H363717 5701177
BUSINESSOWNERS
BP 06 86 05 17
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CALIFORNIA - IRED AUTO AND NON -OWNED
UTO LIABILITY
This endorsement modifies insurance provi ed under the following:
BUSINESSOWNERS COVERAGE FORM
SCHEDULE
Coverage
Additional Premium
A. Hired Auto Liability
$ INCLUDED
B. Non -owned Auto Liability
$ INCLUDED
Information required to complete this Sche ule, if not shown above, will be shown in the Declarations.
A. Insurance is provided only for those verages
for which a specific premium charge is hown in
the Declarations or in the Schedule.
1. Hired Auto Liability
The insurance provided under P ragraph
A.1. Business Liability in Section II - Liability
applies to "bodily injury" or property
damage" arising out of the maintenance or
use of a "hired auto" by you or your
"employees" in the course of your business.
2. Non -owned Auto Liability
The insurance provided under P ragraph
A.1. Business Liability in Section II - Liability
applies to "bodily injury" or property
damage" arising out of the us of any
"non -owned auto" in your busine by any
person.
B. For insurance provided by this endorsement
only:
1. The exclusions under Paragraph B.1.
Applicable To Business Liability Coverage in
Section II - Liability, other than Exclusions a.,
b., d., f. and i. and the Nuclear Energy
Liability Exclusion, are deleted and replaced
by the following:
a. "Bodily injury" to:
(1) An "employee" of the insured arising
out of and in the course of:
(a) Employment by the insured; or
(b) Performing duties related to the
conduct of the insured's business;
or
(2) The spouse, child, parent, brother or
sister of that "employee" as a
consequence of Paragraph (1) above.
This exclusion applies:
(1) Whether the insured may be liable as
an employer or in any other capacity;
and
BP 06 86 05 17
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EXHIBIT "B"
(2) To any obligation to share damages
with or repay someone else who must
pay damages because of injury.
This exclusion does not apply to:
(1) Liability assumed by the insured
under an "insured contract"; or
(2) "Bodily injury" arising out of and in
the course of domestic employment by
the insured unless benefits for such
injury are in whole or in part either
payable or required to be provided
under any workers' compensation law.
b. "Property damage" to:
(1) Property owned or being transported
by, or rented or loaned to the insured;
or
(2) Property in the care, custody or
control of the insured.
2. Paragraph C. Who Is An Insured in Section II
- Liability is replaced by the following:
1. Each of the following is an insured under
this endorsement to the extent set forth
below:
a. You;
b. Any other person using a "hired auto"
with your permission;
c. For a "non -owned auto":
(1) Any partner or "executive officer"
of yours; or
(2) Any "employee" of yours;
but only while such "non -owned auto"
is being used in your business; and
d. Any other person or organization, but
only for their liability because of acts
or omissions of an insured under a., b.
or c. above.
2. None of the following is an insured:
a. Any person engaged in the business
of his or her employer for "bodily
injury" to any co -"employee" of such
person injured in the course of
employment, or to the spouse, child,
parent, brother or sister of that
co -"employee" as a consequence of
such "bodily injury", or for any
obligation to share damages with or
repay someone else who must pay
damages because of the injury;
b. Any partner or "executive officer" for
any "auto" owned by such partner or
officer or a member of his or her
household;
c. Any person while employed in or
otherwise engaged in duties in
connection with an "auto business",
other than an "auto business" you
operate;
d. The owner or lessee (of whom you are
a sublessee) of a "hired auto" or the
owner of a "non -owned auto" or any
agent or "employee" of any such
owner or lessee; or
e. Any person or organization for the
conduct of any current or past
partnership or joint venture that is not
shown as a Named Insured in the
Declarations.
C. For the purposes of this endorsement only,
Paragraph H. Other Insurance in Section III
- Common Policy Conditions is replaced by the
following:
This insurance is excess over any primary
insurance covering the "hired auto" or
"non -owned auto".
D. The following additional definitions apply:
1. "Auto business" means the business or
occupation of selling, repairing, servicing,
storing or parking "autos".
2. "Hired auto" means any "auto" you lease,
hire, rent or borrow. This does not include
any "auto" you lease, hire, rent or borrow
from any of your "employees", your partners
or your "executive officers" or members of
their households.
3. "Non -owned auto" means any "auto" you do
not own, lease, hire, rent or borrow which is
used in connection with your business. This
includes "autos" owned by your
"employees", your partners or your
"executive officers", or members of their
households, but only while used in your
business or your personal affairs.
Copyright, Insurance Services Office, Inc., 2016
BP 06 86 05 17
EXHIBIT "B"
HThe
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Insurance Group.
WZFH363712 5701177
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT -CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 2 % of the California workers' compensation premium otherwise due on such remuneration.
Schedule
Person or Organization Job Description
APPLIES AS BLANKET WAIVER
FOR THOSE HAVING A WRITTEN
CONTRACT WITH THE POLICY-
HOLDER REQUIRING WOSFOR
WCPOLICYHOLDER EMPLOYEES.
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. WZF-H363712
Insured BRIAN F KNIGHT, ARCHITECT
Insurance Company THE HANOVER AMERICAN INSURANCE COMPANY WC 04 03 06 (Ed 04-84)
Endorsement No. 01
Countersigned By
Cost Proposal for
PROPOSAL FOR DESIGN SERVICES
105 W. 6TH STREET BUILDING
REHABILITATION AND
ADA COMPLIANCE PROJECT
City of Beaumont, California
Submitted to:
Barbara Mason, Purchasing Manager
City of Beaumont
550 E. 6th Street
Beaumont, California 92223
Date of Re -submission: March 31, 2026
ARCHITECTURE + PLANNING
of 1910
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
FEE PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
FEE BASIS AND STRUCTURE
BFK Architecture + Planning has structured its proposed fee to reflect the true complexity of the 105 W. 6th Street Building Rehabilitation and ADA Compliance Project while remaining aligned with the City's stated construction budget of $700,000. Our total proposed fee of $77,000 — representing approximately 11% of the target construction budget.
Rehabilitation projects inherently demand a higher level of professional effort than comparable new construction. Unlike a ground -up project where conditions are known in advance, the 105 W. 6th Street facility presents a layered set of technical challenges: a former dry-cleaning occupancy with completed environmental assessments requiring design integration; a building envelope, roof, and mechanical system requiring full evaluation and likely replacement; ADA deficiencies at multiple points of entry and in the restroom; and the requirement to bring the entire facility into compliance with current CBC, Title 24, CALGreen, and ADA standards. Each of these conditions demands careful field verification, disciplined code analysis, and thorough documentation — all before a single construction drawing is produced.
Our fee reflects a fully integrated, multi -discipline team led by BFK as prime consultant, with subconsultants covering mechanical, electrical, plumbing, structural, and civil engineering. All disciplines are accounted for across every phase of the project, from Preliminary Investigation through Construction Administration, including full permitting support, bidding assistance, and coordination with the City's separate environmental and testing consultants.
No scope has been deferred or excluded in order to present an artificially reduced fee.
The phased fee structure is weighted appropriately toward Construction Documents — the phase that delivers the bid -ready product the City requires — while ensuring adequate resources are allocated to Permitting and Agency Coordination, which on a project of this type frequently involves multiple rounds of plan check response across Building and Safety, Fire, and Public Works, with potential SCAQMD involvement if abatement work proceeds concurrently.
BFK is committed to delivering a complete, code -compliant, and constructible set of documents within the City's established budget and schedule. Our fee reflects that commitment honestly, without contingency padding or scope exclusions that would require future amendment requests.
We believe the City is best served by a team that prices the work accurately from the outset — and that is precisely the approach reflected in the proposal before you.
FEE SUMMARY (DETAILED BY PHASE & DISCIPLINE) 3
PHASE PERCENTAGES OF TOTAL FEE 3
FEE SUMMARY (HOURLY RATES) 4
BFK ARCHITECTURE + PLANNING
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
FEE PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
FEE BY PHASE & DISCIPLINE (LUMP SUM)
Phase
Arch
Mech
Elec
Plumb
Struct
Fire
PhaseTotal
A. Preliminary
$4,500
-
-
-
-
-
$4,500
B. Schematic Design
$5,700
$3,050
$2,240
$1,520
$1,170
$990
$14,670
C. Design Development
$6,900
$3,150
$2,320
$1,580
$1,210
$1,020
$16,180
D. Construction Documents
$10,600
$3,560
$2,620
$1,780
$1,360
$1,160
$21,080
E. Permitting & Agency
$4,900
$420
$310
$210
$160
$140
$6,140
F. Bidding Assistance
$2,400
$210
$150
$105
$80
$65
$3,010
G. Construction Admin
$4,000
$2,530
$1,860
$1,265
$960
$805
$11,420
Discipline Total
$39,000
$12,920
$9,500
$6,460
$4,940
$4,180
$77,000
PHASE PERCENTAGES OF TOTAL FEE
Phase
Fee
% of Total
A. Preliminary
$4,500
5.8%
B. Schematic Design
$14,670
19.0%
C. Design Development
$16,180
21.0%
D. Construction Documents
$21,080
27.4%
E. Permitting & Agency
$6,140
8.0%
F. Bidding Assistance
$3,010
3.9%
G. Construction Administration
$11,420
14.8%
Total
$77,000
100%
Professional fees: $77,000 lump sum.
Reimbursable expenses (printing, reprographics, mileage, delivery, and miscellaneous direct project costs) billed at cost, not to exceed $3,000 without prior written City authorization.
Total not -to -exceed contract value: $80,000.
BFK ARCHITECTURE + PLANNING 3
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
FEE PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
HOURLY RATE SCHEDULE
BFK Architecture + Planning: Architect of Record
Principal/Project Management $240 per hour
Project Architect $200 per hour
Project Designer II $185 per hour
Project Designer I $175 per hour
IMEG: Structural, Civil, MEP
Principal $335 per hour
Project Manager/Sr. Engineer/Sr. Designer $270 per hour Designer $200 per hour
BIM / Revit $165 per hour
CAD $150 per hour
Administrative $100 per hour
BFK ARCHITECTURE + PLANNING 4
Response to
PROPOSAL FOR DESIGN SERVICES
105 W. 6TH STREET BUILDING
REHABILITATION AND
ADA COMPLIANCE PROJECT
City of Beaumont, California
Submitted to:
Barbara Mason, Purchasing Manager
City of Beaumont
550 E. 6th Street
Beaumont, California 92223
Date of Re -submission: March 31, 2026
ARCHITECTURE + PLANNING
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
TABLE OF CONTENTS
SECTION A - COVER LETTER / EXECUTIVE SUMMARY 3
SECTION B - INTRODUCTION AND FIRM INFORMATION 4
SECTION C - FIRM PROFILE 5
SECTION D - KEY PERSONNEL 7
SECTION E - SCOPE OF SERVICES 8
SECTION F - APPROACH AND PROJECT SCHEDULE 14
SECTION G - ADDITIONAL INFORMATION 18
SECTION H - REFERENCES 19
SECTION I - RESUMES 20
SECTION J - RELEVANT EXPERIENCE 25
SECTION K - INSURANCE ACKNOWLEDGEMENT 31
APPENDIX 1 - COST PROPOSAL UNDER SEPARATE COVER
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 2 BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
COVER LETTER
March 17, 2026
Barbara Mason, Purchasing Manager
City of Beaumont
550 E. 6th Street
Beaumont, California 92223
Re: Proposal for City of Beaumont Engineering Design Services for the 105 W. 6th Street Building Rehabilitation and ADA Compliance Project
Dear Ms. Mason and Members of the Selection Committee:
BFK Architecture + Planning is pleased to submit this proposal in response to the City of Beaumont's Request for Proposals for Design Services for the 105 W. 6th Street Building Rehabilitation and ADA Compliance Project.
We understand that the City seeks to rehabilitate a vacant former dry-cleaning structure, bringing it into full compliance with the California Building Code, Title 24, CALGreen, and ADA Standards, and preparing it as a leasable commercial facility. The scope encompasses ADA accessibility upgrades, roof repair or replacement, full HVAC replacement, restroom remodel, interior repairs, and coordination with the City's separately retained environmental and testing consultants — all within a target construction budget of $700,000 and delivered under a Design -Bid -Build method through construction administration and closeout.
The individual authorized to negotiate and contractually bind BFK Architecture + Planning is:
Brian F. Knight, AIA, LEED AP
President & CEO
BFK Architecture + Planning
1337 Lida Street
Pasadena, California 91103
Phone: (626) 823-0150
Email: [email protected]
By signing below, I certify under penalty of perjury that BFK Architecture + Planning complies with all applicable nondiscrimination requirements of the State of California and the Federal Government.
Respectfully submitted,
Brian F. Knight, AIA, LEED AP
President & CEO
BFK Architecture + Planning
California Architect License No. C-32905
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 3
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION B — INTRODUCTION AND FIRM INFORMATION
BFK Architecture + Planning is a Pasadena -based architectural and planning firm providing full -service design and project management to public agency clients throughout Southern California. Founded and led by Brian F. Knight, AIA, LEED AP, the firm has built its practice on the delivery of complex, code -driven projects for municipal and institutional clients, with particular expertise in building rehabilitation, ADA compliance, historic and existing building upgrades, Title 24 energy compliance, and facilities prepared for public use or commercial lease. BFK has extensive familiarity with the regulatory environment governing public works projects in California, including CBC, CALGreen, ADA Standards, and the requirements of local building and fire authorities across the region.
BFK's portfolio of relevant work includes rehabilitation and tenant improvement projects for public agency clients, accessibility upgrades to existing civic and commercial facilities, institutional renovation projects involving occupied and historically sensitive structures, and design services for projects requiring close coordination with environmental consultants, testing agencies, and multiple municipal departments. The firm has successfully navigated the full project lifecycle — from preliminary assessment through construction administration and closeout — on projects of comparable scale and complexity to the 105 W. 6th Street rehabilitation.
As Prime Consultant and Architect of Record on this engagement, BFK Architecture + Planning offers the City of Beaumont a single point of accountability for all design and engineering services. We understand that the City seeks to transform a vacant former dry- cleaning facility into a fully code -compliant, accessible, and leasable commercial space.
The scope of services contemplated includes field verification and as -built documentation, code and accessibility analysis, schematic through construction document preparation, Title 24 Part 6 and CALGreen compliance, permitting and plan check coordination, bidding support, and full construction administration — all while maintaining close coordination with the City's separately retained environmental and testing consultants and designing within a target construction budget of $700,000.
The following sub -consultants have been engaged to provide engineering services in support of this project:
STRUCTURAL ENGINEER — IMEG; Ontario, CA
MECHANICAL / ELECTRICAL / PLUMBING ENGINEER — IMEG; Ontario, CA All sub -consultants are subject to City approval prior to contract execution, as required by the RFP.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 4
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION C - FIRM PROFILE
Firm Overview
BFK Architecture + Planning maintains a lean principal -led structure with one full-time licensed professional — Brian F. Knight, AIA, LEED AP — supported by an on -call team of licensed architects and design professionals engaged on a project -by -project basis.
All project contributors hold active California architecture licenses. This staffing model is intentional: it ensures that every project receives senior -level attention from principal to closeout, without the overhead and scheduling constraints of a larger firm.
The firm's Pasadena office serves as the principal office responsible for the implementation of this contract. All project management, design production, client communication, and consultant coordination will be conducted from this location.
Organizational Structure
BFK Architecture + Planning is organized as a California corporation. Brian F. Knight holds California Architect License No. C-32905 and is the individual responsible for all professional services rendered under any contract awarded to the firm. The firm maintains active licensure with the California Architects Board and holds a current Pasadena business license.
A City of Beaumont business license will be obtained prior to contract execution as required.
Professional Personnel
BFK Architecture + Planning is a boutique firm structured to deliver the full range of architectural services through a combination of direct principal involvement and a carefully selected network of engineering sub -consultants. This model allows the firm to maintain the agility and responsiveness of a small practice while offering the full technical depth of a larger multidisciplinary team. For this engagement, the project team will consist of:
Brian F. Knight, AIA, LEED AP — Principal -in -Charge and Project Manager Alex Sexsmith, AIA, LEED AP, NCARB — Project Architect
IMEG; Craig Chamberlain, SE - Structural Engineer
IMEG; Nestor Ignacio, PE — Electrical Engineer
IMEG; Christian Guynes, PE — Mechanical / Plumbing Engineer Years In Business
BFK Architecture + Planning has been in active practice for 6 years, during which the firm has built a consistent record of successful project delivery for public agency and institutional clients throughout Southern California.
Office Location
1337 Lida Street
Pasadena, California 91103
(626) 823-0150
[email protected]
This is the firm's sole office location and the principal office responsible for contract implementation.
Areas Of Particular Expertise
BFK Architecture + Planning has developed focused expertise in the following areas most directly applicable to the 105 W. 6th Street Rehabilitation and ADA Compliance Project:
Buildinc Rehabilitation and Tenant Improvement. BFK has extensive experience evaluating and rehabilitating existing commercial and institutional structures for continued or new occupancy, including buildings with deferred maintenance, code deficiencies, and complex existing conditions. The firm is skilled at developing practical, cost-effective design solutions that address structural, envelope, and systems deficiencies while meeting current code requirements.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 5
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
ADA and Accessibility Compliance. The firm has a thorough command of CBC Chapter 11B and the ADA Standards for Accessible Design as they apply to existing buildings undergoing alteration. This includes path of travel analysis, accessible entrance design, restroom remodeling, parking and site accessibility, and the prioritization of improvements required under California law.
Title 24 Part 6 Energy Compliance and CALGreen. BFK brings hands-on experience preparing Title 24 energy compliance documentation — including NRCC forms, envelope compliance, HVAC load calculations, and lighting control design — across a range of California climate zones. The firm is equally fluent in CALGreen mandatory measures applicable to alterations, ensuring projects are fully documented for plan check and permit issuance.
Public Agency Project Delivery. BFK has served municipal clients throughout Southern California, with familiarity in the requirements of Design -Bid -Build project delivery, public works permitting, prevailing wage compliance, and the documentation standards expected by public agency owners. The firm understands the importance of budget discipline, transparent communication, and thorough construction administration in the public works context.
Environmental Coordination. BFK has experience working alongside separately retained environmental consultants on projects involving hazardous materials assessment and remediation, coordinating design integration of mitigation measures — including vapor barriers and sub -slab depressurization systems — into construction documents without taking on the role of environmental engineer or remediation designer.
Historic and Contextually Sensitive Structures. Brian F. Knight's background includes lead design roles on significant renovation projects involving historically sensitive structures, bringing a nuanced understanding of how to balance preservation considerations with modern code requirements and functional program needs.
SUB -CONSULTANT FIRM PROFILES
Structural Engineer
Firm Name: IMEG
Office Location: Ontario, CA
Years in Business: 50+
Relevant Experience: See Section G
Key Personnel for this Project: Craig Chamberlain, SE
Electrical Engineer
Firm Name: IMEG
Office Location: Ontario, CA
Years in Business: 50+
Relevant Experience: See Section G
Key Personnel for this Project: Nestor Ignacio, PE
Mechanical / Plumbing
Firm Name: IMEG
Office Location: Ontario, CA
Years in Business: 50+
Relevant Experience: See Section G
Key Personnel for this Project: Christian Guynes, PE
All sub -consultants listed above are subject to City approval prior to contract execution,. consistent with the requirements of the RFP and the City's Professional Services Agreement.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 6
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION D - KEY PERSONNEL
BFK Architecture + Planning has assembled a focused, experienced project team with the qualifications and direct relevant experience necessary to deliver the 105 W. 6th Street Building Rehabilitation and ADA Compliance Project successfully. Each team member has been selected for their specific expertise in the disciplines required by this project. Brief summaries are provided below; full resumes for all key personnel are included in Section I.
BRIAN F. KNIGHT. AIA, LEED AP
Role: Principal -in -Charge / Project Manager
Firm: BFK Architecture + Planning
Brian Knight is the President and CEO of BFK Architecture + Planning and will serve as both Principal -in -Charge and Project Manager for this engagement. As the firm's sole principal and licensed Architect of Record, Mr. Knight will be directly involved in all phases of the project from preliminary field investigation through construction administration and closeout. He brings extensive experience in building rehabilitation, ADA compliance, Title 24 energy design, and public agency project delivery throughout Southern California. Mr.
Knight attended the mandatory job walk on March 2, 2026 and has firsthand familiarity with the existing conditions at the project site. He holds California Architect License No. C-32905 and is a LEED Accredited Professional. Mr. Knight will serve as the City's primary point of contact for all project communications, decisions, and deliverables.
CRAIG CHAMBERLAIN. SE
Role: Structural Engineer of Record
Firm: IMEG
Craig will serve as Structural Engineer of Record for this project, responsible for evaluating existing structural conditions and preparing all structural drawings and specifications required for the rehabilitation scope. He brings 27+ years of experience on similar public agency rehabilitation and tenant improvement projects throughout Southern California, with particular familiarity with existing concrete and masonry construction of the type present at the project site.
NESTOR IGNACIO. PE
Role: Electrical Engineer of Record
Firm: IMEG
Nestor will lead all electrical engineering services for this project, including electrical system evaluation and upgrade, lighting design, and Title 24 Part 6 energy compliance documentation. He brings 32+ years of experience on comparable building rehabilitation projects for public agency clients in California.
CHRISTIAN GUYNES. PE
Role: Mechanical and Plumbing Engineer of Record
Firm: IMEG
Christian will lead all mechanical, plumbing, and fire protection engineering services for this project, including full HVAC system replacement design, plumbing design for the ADA-compliant restroom remodel, and fire protection system evaluation and design. He brings 11+ years of experience supporting architectural teams on comparable building rehabilitation and systems upgrade projects for public agency clients in California.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 7
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION E - SCOPE OF SERVICES
BFK Architecture + Planning proposes to provide all architectural, engineering, and related professional services necessary to deliver complete construction documents and support the 105 W. 6th Street Building Rehabilitation and ADA Compliance Project through construction completion. The following scope of services is organized by phase and is intended to serve as Exhibit A to the City's Professional Services Agreement. All services will be performed in accordance with applicable California Building Code, Title 24, CALGreen, ADA Standards, and all other federal, state, and local requirements in effect at the time of service.
The City will retain separate environmental and testing consultants. BFK Architecture + Planning will coordinate design integration with those consultants as described below but will not be responsible for environmental investigation, remediation design, or abatement services unless specifically authorized by the City in writing.
PHASE A - PRELIMINARY PHASE
A.1 Field Verification and Existing Conditions Documentation BFK will conduct a thorough field investigation of the existing building and site at 105 W. 6th Street to verify existing conditions, dimensions, and construction assemblies. In the absence of available as -built drawings, the team will develop measured field documentation of the building footprint, floor plan, exterior envelope, roof, and all major building systems sufficient to support code analysis and design development. Field documentation will address:
• Architectural elements including building envelope (crystal glass block, wall tile, fixed glass panels, plaster, and aluminum/glass entry doors), interior layout, floor finishes, ceiling conditions, and the rear storage area
• Roof conditions including evidence of water intrusion, drainage patterns, and existing roofing assembly
• HVAC system type, location, and general condition
• Electrical service and distribution equipment, panel locations, lighting, and general system condition
• Plumbing system including existing restroom fixtures, supply and waste lines • Site conditions including sidewalks, curb cuts, accessible parking, entry paths, and relationship to the public right-of-way
• Coordination with the City's environmental consultant regarding any physical constraints or access limitations related to prior site use
A.2 Code and Accessibility Review
BFK will prepare a written code analysis confirming the following for the existing building undergoing alteration:
• Occupancy classification and applicable CBC provisions • Construction type and allowable area
• Egress requirements and compliance
• CBC Chapter 11B and ADA Standards for Accessible Design applicability, including path of travel obligations triggered by the proposed scope of work • Title 24 Part 6 energy compliance obligations for alterations •CALGreen mandatory measures applicable to the project
•Fire and life safety requirements
• Any conditions requiring coordination with the South Coast Air Quality Management District (SCAQMD)
The code analysis will establish the regulatory framework for all subsequent design phases and will be submitted to the City for review and comment prior to commencement of Schematic Design.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 8
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
A.3 Environmental Report Coordination
BFK will review all available environmental and hazardous materials reports provided by the City, including the Phase I Environmental Site Assessment, Limited Phase II Environmental Site Assessment, Phase II Supplemental Air Quality and Underground Excavation Assessment Reports, and Lead and Asbestos Survey Report. The team will coordinate with the City's environmental consultant to understand the implications of those reports for the design scope, including any requirements for vapor barriers, sub -slab depressurization systems, material abatement sequencing, or other mitigation measures that must be incorporated into the construction documents.
Deliverables — Phase A:
• Existing conditions field documentation (plans, notes, photographs) • Written code and accessibility analysis
• Environmental coordination summary memorandum
PHASE B - SCHEMATIC DESIGN (SD)
B.1 Concept Design Development
Based on the findings of the Preliminary Phase and direction received from the City, BFK will develop Schematic Design drawings illustrating the proposed scope of improvements.
SD documents will be prepared at a level of detail sufficient to confirm the overall design approach, establish the project program, and validate feasibility within the target construction budget of $700,000. SD drawings will address the following:
• ADA Site Path of Travel: Accessible route from the public right-of-way through the site to both building entries, including sidewalk conditions, curb ramps, accessible parking evaluation (noting that parking is not required per City moratorium), and exterior path of travel surfaces and slopes
• Accessible Entrances: Reconfiguration of both main entry points to meet CBC Chapter 11B and ADA Standards, including door hardware, maneuvering clearances, thresholds, and signage
• Restroom Remodel: Concept layout for a fully ADA-compliant restroom meeting all CBCChapter 11B fixture, clearance, and accessory requirements • Roof: Evaluation of repair versus replacement options based on field findings and environmental report requirements; identification of preferred approach and general scope • HVAC: Conceptual replacement strategy identifying system type, general equipment placement, and distribution approach; confirmation of space and structural adequacy for proposed equipment
• Electrical and Lichting: Preliminary approach to electrical upgrades including panel capacity, lighting replacement strategy, and Title 24 lighting control concepts • Architectural Finishes and Interior Layout: Conceptual interior improvements to bring the space to leasable condition, consistent with the City's Conceptual Interior Layout provided as a reference document (noting that detailed interior design and construction will be performed under a separate contract)
• Vapor Barrier / Sub -Slab Depressurization: Preliminary approach to any required environmental mitigation measures in coordination with the City's environmental consultant
B.2 Preliminary Opinion of Probable Construction Cost
BFK will prepare a preliminary opinion of probable construction cost at the completion of Schematic Design, organized by major work category, to confirm that the proposed design approach is feasible within the City's target construction budget of $700,000. If the preliminary estimate indicates a potential budget issue, BFK will promptly notify the City and recommend scope adjustments prior to proceeding with Design Development.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 9
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
B.3 Phasing Recommendations
BFK will provide recommendations regarding construction phasing if warranted by environmental mitigation sequencing, budget constraints, or other project considerations.
Deliverables — Phase B:
• Schematic Design drawings (site plan, floor plan, roof plan, exterior elevations, key sections)
• Preliminary opinion of probable construction cost
•Phasing recommendations memorandum (if applicable)
• SD submittal package for City review and approval
PHASE C — DESIGN DEVELOPMENT (DD)
C.1 Design Development Drawings and Outline Specifications Upon City approval of the Schematic Design, BFK will advance the design to Design Development level, incorporating all architectural and engineering disciplines into a coordinated set of DD drawings and outline specifications. DD documents will include:
• Architectural drawings advanced to DD level, including dimensioned floor plans, reflected ceiling plans, exterior elevations, building sections, wall sections, door and window schedules, and preliminary finish schedule
• Structural engineering drawings and calculations addressing any structural modifications required for roof replacement, HVAC equipment support, or other building system changes • Mechanical engineering drawings including HVAC system layout, equipment schedules, ductwork distribution, and equipment specifications; HVAC load calculations confirming system sizing
• Electrical engineering drawings including panel schedules, lighting layout, power distribution, and lighting control strategy; Title 24 Part 6 lighting compliance documentation
• Plumbing engineering drawings including restroom fixture layout, supply and waste piping, and water heater
• Civil engineering drawings addressing ADA site path of travel improvements, accessible parking layout (if applicable), and any required grading or utility coordination • Outline specifications identifying major materials, systems, and workmanship standards for all disciplines
C.2 Title 24 and CALGreen Compliance
BFK will incorporate Title 24 Part 6 energy compliance requirements into the DD design, including building envelope compliance, HVAC efficiency requirements, lighting power density compliance, and lighting controls. CALGreen mandatory measures applicable to alterations will be identified and incorporated into the project specifications and documentation.
C.3 Environmental Mitigation Integration
BFK will coordinate with the City's environmental consultant to incorporate any required mitigation measures into the DD documents, including vapor barrier specifications, sub - slab depressurization system design, and material abatement sequencing requirements. Bid alternates for passive versus active SSD systems will be identified at this phase if applicable.
C.4 Updated Opinion of Probable Construction Cost
BFK will prepare an updated opinion of probable construction cost at the completion of Design Development. If the updated estimate indicates a potential budget issue, BFK will promptly notify the City and recommend value engineering adjustments prior to proceeding with Construction Documents.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 10
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
Deliverables — Phase C:
• Design Development drawings (all disciplines)
• Outline specifications
• Title 24 and CALGreen compliance documentation (preliminary) • Updated opinion of probable construction cost
• DD submittal package for City review and approval
PHASE D - CONSTRUCTION DOCUMENTS (CD)
D.1 Construction Drawing Production
Upon City approval of the Design Development documents, BFK will prepare 100% coordinated construction drawings and technical specifications ready for plan check submittal and competitive bidding. Construction documents will include full drawing sets for all disciplines — architectural, structural, mechanical, electrical, plumbing, and civil — fully coordinated and cross-referenced. CD documents will address:
• Complete dimensioned architectural drawings including floor plans, reflected ceiling plans, roof plans, exterior elevations, building sections, wall sections, details, schedules, and finish plans
• ADA path of travel upgrade details from the public right-of-way through all accessible entrances and into the restroom, fully documented to CBC Chapter 11B requirements • Vapor barrier and sub -slab depressurization details as required by environmental recommendations, coordinated with the City's environmental consultant • Roof repair or replacement construction details, including edge conditions, penetrations, drainage, and flashing
• HVAC replacement construction details including equipment curbs, ductwork, controls, and coordination with roof and structural elements
• Restroom construction details including all ADA-required fixture clearances, grab bar blocking, accessories, and finish specifications
• Electrical construction details including panel upgrades, circuit schedules, lighting fixture schedule, and controls wiring
• Complete technical specifications (CSI format) for all disciplines D.2 Title 24 Part 6 Compliance Documentation
BFK will prepare complete Title 24 Part 6 Non -Residential Compliance Forms (NRCC) for building envelope, mechanical, and lighting, suitable for plan check submittal. All compliance documentation will be prepared by or under the direct supervision of qualified Title 24 compliance consultants within the engineering team.
D.3 CALGreen Documentation
BFK will prepare the CALGreen mandatory measures checklist and all required D.4 Bid Alternates
Construction documents will identify the following bid alternates for the City's consideration in managing construction cost:
• Bid Alternate 1: Roof repair versus full roof replacement • Bid Alternate 2: Passive versus active sub -slab depressurization system (if applicable, pending environmental consultant recommendations)
• Additional bid alternates as identified during design in coordination with the City D.5 Final Opinion of Probable Construction Cost
BFK will prepare a final opinion of probable construction cost at the completion of the Construction Documents phase, organized by CSI division and inclusive of all bid alternates, to support the City's bidding and award process.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 11
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
Deliverables — Phase D:
• 100% Construction Documents (all disciplines, all sheets) • Technical specifications (CSI format)
• Title 24 Part 6 NRCC compliance forms
• CALGreen mandatory measures documentation
• Bid alternate descriptions and pricing guidance
• Final opinion of probable construction cost
PHASE E — PERMITTING AND AGENCY COORDINATION
E.1 Plan Check Submittal and Response
BFK will prepare and submit complete plan check packages to the City of Beaumont Building and Safety Division, Fire Department, and Public Works Department. The team will respond to all plan check comments from all reviewing agencies in a timely manner, resubmitting corrected documents as required until all plan check approvals are obtained.
Permit coordination will include:
• Building permit (architectural, structural)
• Mechanical permit
• Electrical permit
• Plumbing permit
• Roofing permit
• Encroachment permit (if required for any site or public right-of-way work) E.2 Utility Agency Coordination
BFK will coordinate with Edison, Beaumont Cherry Valley Water District, City of Beaumont sewer, SoCal Gas, and Waste Management as required to support the design and permitting process.
E.3 SCAQMD Coordination
If asbestos or lead abatement is required based on the hazardous materials survey, BFK will coordinate with the South Coast Air Quality Management District (SCAQMD) and prepare any required drawings or documentation to support the City's or the abatement contractor's SCAQMD notifications and permits.
Deliverables — Phase E:
• Plan check submittal packages (all disciplines)
• Responses to plan check comments (all rounds)
• Approved permitted construction documents
PHASE F - BIDDING ASSISTANCE
F.1 Bidder Support
BFK will support the City through the competitive bidding process, including:
• Preparation and issuance of addenda in response to bidder questions and requests for clarification
• Responses to technical questions from prospective bidders during the bid period • Attendance at any pre -bid conference or site walk if requested by the City F.2 Bid Evaluation Assistance
BFK will assist the City in evaluating bids received, including review of bid schedules, bid alternates, and any substitution requests submitted with bids.
F.3 Conformed Documents
Following bid award, BFK will prepare conformed construction documents incorporating all addenda for distribution to the awarded contractor.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 12
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
Deliverables — Phase F:
• Addenda (as required)
• Bid evaluation assistance memorandum (if requested)
• Conformed construction documents
PHASE G — CONSTRUCTION ADMINISTRATION
G.1 Submittal and RFI Review
BFK will review and respond to all contractor submittals, shop drawings, and product data in a timely manner, confirming conformance with the construction documents. The team will review and respond to all Requests for Information (RFIs) issued by the contractor during the construction period.
G.2 Site Observations
BFK will conduct periodic field observations at intervals appropriate to the stage of construction to confirm that the work is being performed in general conformance with the construction documents. Observations will be documented with written field reports submitted to the City following each site visit.
G.3 Construction Meetings
BFK will attend construction progress meetings as scheduled by the City or the contractor.
Meetings may be conducted in person or virtually as appropriate to the needs of the project and as coordinated with City staff.
G.4 Environmental and Testing Consultant Coordination
BFK will coordinate with the City's environmental and testing consultants throughout the construction period as required to support abatement sequencing, SSD system installation, special inspections, and materials testing.
G.5 Change Order Review
BFK will review contractor -proposed change orders for scope and pricing reasonableness, providing written recommendations to the City on each change order request.
G.6 Title 24 Acceptance Testing
BFK will coordinate and support Title 24 acceptance testing requirements for mechanical and lighting systems, including preparation of required NRCA acceptance forms and coordination with the City's testing consultant.
G.7 Punch List and Project Closeout
BFK will conduct a substantial completion site observation and prepare a comprehensive punch list for the contractor's correction. The team will review closeout submittals including as -built drawings, operation and maintenance manuals, warranties, and attic stock requirements, and will confirm completion of all punch list items prior to recommending final acceptance to the City.
Deliverables — Phase G:
• Submittal and RFI log and responses
• Field observation reports
• Change order review recommendations
• Title 24 acceptance testing documentation
• Punch list
• Closeout review and final acceptance recommendation
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 13
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION F - APPROACH AND PROJECT SCHEDULE
OVERVIEW
BFK Architecture + Planning approaches the 105 W. 6th Street Building Rehabilitation and ADA Compliance Project as a straightforward but technically demanding rehabilitation assignment requiring careful coordination across multiple disciplines, regulatory agencies, and a separately retained environmental consulting team. Our approach is grounded in three core principles: thorough upfront investigation to eliminate surprises during design and construction, disciplined budget management against the City's $700,000 target construction cost, and proactive communication with City staff at every milestone.
Having attended the mandatory job walk on March 2, 2026, our team has direct firsthand knowledge of the existing conditions and constraints at the project site, and we are prepared to commence work immediately upon contract execution.
WORK PLAN AND METHODOLOGY
Phase A — Preliminary Phase
Our first priority upon contract execution will be to establish a clear and accurate picture of existing conditions. Because no as -built drawings are available, we will conduct a comprehensive field investigation covering all architectural, structural, mechanical, electrical, plumbing, roof, and site elements. Field measurements and photographic documentation will be compiled into a base drawing set that will serve as the foundation for all subsequent design work.
Concurrent with field investigation, we will prepare a written code and accessibility analysis confirming occupancy classification, construction type, allowable area, egress compliance, and the full scope of ADA path of travel obligations triggered by the proposed alterations under CBC Chapter 11B. This analysis will be submitted to the City for review and comment before design begins, ensuring that the regulatory framework is mutually understood and agreed upon prior to investing design resources.
We will also review all available environmental reports — Phase I, Limited Phase II, Supplemental Air Quality and Underground Excavation Assessments, and the Lead and Asbestos Survey — and establish a working coordination protocol with the City's environmental consultant. Understanding the environmental constraints early is essential to avoid design conflicts or construction sequencing problems later in the project. We will identify at the outset which elements of the environmental scope — vapor barriers, sub -slab depressurization, abatement sequencing — will require integration into the construction documents, and we will carry those requirements forward through every subsequent design phase.
Phase B — Schematic Design
With the preliminary phase findings in hand, we will develop Schematic Design documents that establish the overall project approach and confirm feasibility within the $700,000 target construction budget. Our SD process is deliberately broad before it is deep — we will evaluate roof repair versus replacement options, assess HVAC system strategies, confirm the restroom remodel approach, and lay out the ADA path of travel at a conceptual level before committing to detailed engineering. This allows us to make budget -driven decisions at the phase where they are least expensive to make.
At the conclusion of Schematic Design, we will prepare a preliminary opinion of probable construction cost organized by major work category. If any cost concerns are identified, we will present alternatives and recommendations to the City before proceeding. We will not advance to Design Development without City approval of both the design approach and the cost estimate.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 14
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
Phase C — Design Development
Design Development is where the full engineering team engages in depth. Our structural, MEP, and civil engineers will develop their respective scopes concurrently with the architectural design, with BFK coordinating all disciplines in a fully integrated set of DD documents. HVAC load calculations, Title 24 envelope and lighting compliance analysis, CALGreen mandatory measures, and structural assessments for equipment support and roof replacement will all be completed during this phase.
We will prepare an updated opinion of probable construction cost at the conclusion of Design Development. If value engineering is required to maintain budget alignment, we will identify specific scope adjustments and present them to the City with clear cost and scope implications for each option. No scope changes will be made without City direction.
Phase D — Construction Documents
Our Construction Documents phase is characterized by rigorous coordination and quality control. Prior to initiating CD production, BFK will conduct an internal coordination review among all disciplines to identify and resolve conflicts before they appear on paper. CD documents will be issued for an internal QC review at the 90% stage before final submittal to the City for plan check.
All Title 24 Part 6 NRCC compliance forms, CALGreen documentation, and bid alternate descriptions will be completed and incorporated into the CD package. The final opinion of probable construction cost will be prepared at 100% CD completion, providing the City with a well-informed basis for evaluating bids upon receipt.
Phase E — Permitting and Agency Coordination
BFK will prepare and submit complete plan check packages to the City of Beaumont Building and Safety, Fire Department, and Public Works Department simultaneously where permissible, to minimize sequential review delays. We will track all plan check comments, prepare written responses, and resubmit corrected documents promptly. Our experience with Southern California plan check processes allows us to anticipate common comment areas — ADA compliance, Title 24 documentation, CALGreen checklists — and address them proactively in the initial submittal to reduce review cycles.
We will coordinate with all applicable utility agencies — Edison, Beaumont Cherry Valley Water District, City of Beaumont sewer, SoCal Gas — as required, and will support any required SCAQMD coordination for asbestos or lead abatement notification.
Phase F — Bidding Assistance
BFK will support the City through a competitive bidding process, responding to bidder questions promptly and preparing clear, well -organized addenda. We will assist the City in evaluating bids, reviewing bid schedules and alternate pricing, and preparing conformed documents for the awarded contractor.
Phase G — Construction Administration
BFK's construction administration services are substantive, not perfunctory. We will conduct regular site observations at intervals appropriate to the stage of work, document each visit with a written field report, and respond to submittals and RFIs within the turnaround times established in the pre -construction meeting. We will coordinate continuously with the City's environmental and testing consultants to support abatement sequencing, SSD installation, and special inspections.
Our goal during construction administration is to protect the City's interests and the integrity of the design while maintaining a constructive, professional working relationship with the contractor. We understand that the quality of construction administration directly affects the quality of the completed project, and we staff and manage this phase accordingly.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 15
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
BUDGET MANAGEMENT APPROACH
Maintaining design alignment with the City's $700,000 target construction budget is a continuous responsibility, not a one-time exercise. BFK will prepare opinions of probable construction cost at the completion of each major design phase — Schematic Design, Design Development, and Construction Documents — and will notify the City promptly if any phase estimate indicates a potential budget issue. We will never advance a phase that is out of budget alignment without first presenting the City with a clear set of options and obtaining direction. Bid alternates will be structured to give the City flexibility at the time of bid award if final bids come in above the target.
COMMUNICATION PLAN
BFK Architecture + Planning is a principal -led firm, meaning that Brian Knight — the project manager and architect of record — is the direct point of contact for the City at all times. There is no account manager layer between the City and the licensed professional responsible for the work. City staff will always reach the person who knows the project in the most detail.
We propose the following communication framework for this engagement:
Project Kickoff Meeting. An in -person or virtual kickoff meeting with City staff at the commencement of the project to confirm project goals, communication preferences, review protocols, and scheduling expectations.
Phase Review Meetings. A formal submittal review meeting at the conclusion of each design phase — Preliminary, SD, DD, and CD — to present deliverables, discuss findings, receive City direction, and obtain written approval to proceed to the next phase. These meetings may be conducted in person or virtually at the City's preference.
Progress Updates. Brief written progress updates provided to the City at regular intervals during active design phases, keeping City staff informed of status, upcoming milestones, and any emerging issues without requiring a formal meeting.
Issue Escalation. Any condition, finding, or event that may affect the project scope, budget, or schedule will be communicated to the City in writing promptly upon identification, with a clear description of the issue and a recommendation for resolution.
Construction Period Communication. During construction administration, BFK will distribute field observation reports within five business days of each site visit, maintain a current submittal and RFI log accessible to the City, and participate in construction progress meetings as scheduled.
All formal project communications will be conducted in writing and directed to the City's designated Project Manager. BFK is committed to being consistently available, responsive, and transparent throughout the life of the project.
PROJECT SCHEDULE
The following schedule reflects BFK's estimated durations for each project phase, assuming a contract execution date in April 2026 consistent with the City's anticipated award date. All durations are in calendar weeks from the start of each phase. This schedule is structured to support a construction start in late November 2026, which is achievable for a project of this scope provided City review periods and permit turnaround remain on track.
Phase A — Preliminary Phase
Duration: 2 weeks
Start: Week 1 (upon contract execution, April 2026)
Deliverables: Existing conditions documentation, code and accessibility analysis, environmental coordination memorandum
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 16
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
Phase B — Schematic Design
Duration: 3 weeks
Start: Week 3 (following City authorization)
Deliverables: SD drawings, preliminary cost estimate, phasing recommendations City Review Period: 1 week
Phase C — Design Development
Phase C — Design Development
Duration: 4 weeks
Start: Week 7 (following City SD approval)
Deliverables: DD drawings and outline specifications, Title 24 / CALGreen preliminary documentation, updated cost estimate
City Review Period: 1 week
Phase D — Construction Documents
Duration: 5 weeks
Start: Week 12 (following City DD approval)
Deliverables: 100% CD package, Title 24 NRCC forms, CALGreen documentation, final cost estimate
City Review Period: 1 week
Phase E — Permitting and Agency Coordination
Duration: 4 weeks (concurrent with final CD production and City review) Start: Week 16 (July 2026)
Deliverables: Approved permitted construction documents Estimated Permit
Approval: August 2026
Phase F — Bidding Assistance
Phase F — Bidding Assistance
Duration: 4 weeks
Start: Week 20 (following permit approval, August / September 2026) Deliverables: Addenda, bid evaluation assistance, conformed documents Estimated Bid Award: October 2026
Phase G — Construction Administration
Duration:
Start:
Deliverables:
Estimated Overall
Project Duration
(Contract Execution
through Construction
Start):
Per construction contract (estimated 4-6 months based on scope) Late November 2026 (following contract award and mobilization) Field reports, submittal and RFI responses, punch list, closeout documentation
Approximately 7 months from contract execution to construction commencement. This schedule assumes timely City review
responses of one week per phase, permitting initiated concurrently at 90% CD completion, and a standard competitive bid period consistent with the project's scope and construction value.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 17
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION G — ADDITIONAL INFORMATION
CUSTOMER SERVICE PHILOSOPHY
BFK Architecture + Planning was built on a straightforward proposition: public agency clients deserve the same level of attention, expertise, and responsiveness that larger firms reserve for their highest -fee clients. As a principal -led practice, Brian Knight is personally accountable for every deliverable, every communication, and every decision made on behalf of the City. There is no junior staff learning on the job at the City's expense, no account manager filtering communications, and no ambiguity about who is responsible when an issue arises. The City of Beaumont will always have direct access to the licensed architect of record who knows the project in full detail.
We understand that public agency work carries obligations that extend beyond technical design competence. City staff are accountable to elected officials, and elected officials are accountable to the public. That means our clients need a consultant who communicates proactively, surfaces problems early, manages budgets honestly, and delivers documents that are complete, coordinated, and ready for plan check without requiring multiple rounds of correction. BFK is structured to meet that standard on every project.
We also recognize that rehabilitation projects on sites with environmental history carry inherent uncertainty. Our approach is to investigate thoroughly, document clearly, design conservatively where conditions are unknown, and maintain transparent communication with the City whenever conditions in the field deviate from what the documents anticipated. We do not minimize problems or delay difficult conversations. Our clients trust us because we tell them what they need to hear, not what they want to hear.
SPECIAL SERVICES AND CAPABILITIES
In addition to the core scope of services described in this proposal, BFK Architecture + Planning offers the following capabilities that may be of value to the City in connection with this project or future engagements:
Sustainability and LEED Consulting. Brian Knight holds the LEED Accredited Professional credential and has experience advising public agency clients on sustainable design strategies, energy efficiency measures, and green building certification pathways. While LEED certification is not a stated objective of this project, the firm's sustainability fluency directly informs the quality of Title 24 and CALGreen compliance work on every project Master Planning and Facilities Assessment. BFK has experience providing public agency clients with broader facilities assessment and master planning services, helping municipal clients understand the condition, code compliance status, and capital improvement needs of their building portfolios. Should the City wish to evaluate other facilities for similar rehabilitation or code compliance needs, BFK is well positioned to assist.
Grant and Funding Support. BFK has experience working with public agency clients pursuing state and federal grant funding for capital improvement projects, including preparation of project narratives, cost estimates, and supporting documentation required by funding applications.
CONFLICT OF INTEREST DISCLOSURE
BFK Architecture + Planning has no personal, professional, financial, business, or other relationships with the City of Beaumont that may have an impact on the outcome of this contract or any resulting project. The firm currently has no clients with a financial interest in the outcome of this contract. Brian F. Knight is not aware of any financial or economic interest of any public officer or employee of the City of Beaumont relating to this Agreement. BFK Architecture + Planning will comply with all applicable conflict of interest requirements, including Government Code Sections 87100 et seq. and 1090, throughout the term of any contract awarded under this RFP.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 18
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION H - REFERENCES
The following references represent a cross-section of public agency and institutional clients for whom BFK Architecture + Planning and its principal, Brian F. Knight, AIA, LEED AP, have provided architectural and related professional services on projects of comparable scope, scale, and complexity. These clients can speak directly to the firm's technical capabilities, responsiveness, budget and schedule management, and overall quality of service delivery.
References are provided with the consent of each client and may be contacted at the information listed below.
1. Name of Agency:
Address:
Contact Person Name:
Contact Person Phone:
Contact Email:
Date Completed:
2. Name of Agency:
Address:
Contact Person Name:
Contact Person Phone:
Contact Email:
Date Completed:
3. Name of Agency:
Address:
Contact Person Name:
Contact Person Phone:
Contact Email:
Date Completed:
4. Name of Agency:
Address:
Contact Person Name:
Contact Person Phone:
Contact Email:
Date Completed:
5. Name of Agency:
Address:
Contact Person Name:
Contact Person Phone:
Contact Email:
Date Completed:
6. Name of Agency:
Address:
Contact Person Name:
Contact Person Phone:
Contact Email:
Date Completed:
City of Victorville
14343 Civic Dr, Victorville, CA 92392
Claudia Frias, Contracts Specialist
(760) 243-6345
[email protected]
February 2026 - February 2027
City of West Covina
1444 W Garvey Avenue S, West Covina, CA 91790
Robert Ortega, CIP Project Manager
(626) 939-8423
[email protected]
May, 2025 - March, 2026
City of Hemet (On -Call)
3777 Industrial Avenue, Hemet, CA 92545
Noah Rau, PE, Public Works Director/City Engineer
(951) 765-2360
[email protected]
September 2025 - September 2028
City of Menifee
29844 Haun Road, Menifee, CA 92586
Michael To, City Project Manager
(951) 723-1783
[email protected]
December, 2024 - May, 2026
City of Montclair
5111 Benito Street, Montclair, CA 91763
Christian Stevenson, Associate Engineer
(909) 625-9444
[email protected]
July 2023 - June, 2025
City of Paso Robles
625 Riverside Avenue, Paso Robles, CA 93446
Freda Berman, Public Works Director
(805) 237-3873
[email protected]
December 2021 - January, 2024
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 19
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
YEARS OF EXPERIENCE
20+
EDUCATION
BArch, Architecture
Southern California Institute
of Architecture
REGISTRATIONS/
CERTIFICATIONS
California (CA 32906)
LEED AP
PROFESSIONAL
ASSOCIATIONS
American Institute of
Architects
Urban Land Institute
LA Conservancy
United States Green Building
Council
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION I - DETAILED RESUMES
Project Team Members - BFK (Prime)
BRIAN F KNIGHT, AIA, LEED AP
PRESIDENT & CEO, DESIGN PRINCIPAL
Brian began his career as a graphic designer and art director, working for over 15 years in the publishing, marketing, advertising, branding, and environmental graphics fields.
As a design architect, he has worked in a variety of market sectors spanning municipal public works (including Essential Services Buildings), civic, higher education and K-12 to residential, healthcare and transportation. He has been involved in many award -winning built projects from California, Texas, and the western United States to Asia and the Middle East. His work ranges from product design and small interior projects to large-scale developments involving campus- and master -planning design.
For the past several years, Brian has been actively involved in addressing the housing shortage and homelessness problem in California through his architectural design and planning work. He has been involved with an array of housing typologies ranging from high-rise, mid -rise, and low-rise construction and involving market -rate rental housing, affordable housing, co -living housing, permanent support housing and single-family zone ADU projects.
RELEVANT EXPERIENCE
City of Victorville; Victorville, CA
Design and construction of Municipal Utilities Department office and storage building City of West Covina City Hall; West Covina, CA
Accessibility upgrades to City Hall Buildings including elevator upgrades Modesto Junior College Student Services Building; Modesto, CA (while at Perkins+Will) 20,000 SF LEED Silver project consolidating six student services departments City of Montclair Fire Station 1; Montclair, CA
Renovation and upgrades to existing 13,915 SF Fire Station facility including new elevator City of Montclair Fire Station 2; Montclair, CA
Renovation and upgrades to existing -4,500 SF Fire Station facility City of Menifee Fire Station 76; Menifee, CA
Renovation and upgrades to existing 4,751 SF Fire Station facility City of Montclair Public Library; Montclair, CA
Renovation and upgrades to existing 14,101 SF Public Library building City of Paso Robles Police Administration Buildings; Paso Robles, CA 11,125 SF Police Department Administration and Evidence Storage facilities City of Coachella; Coachella, CA
Commercial Facade Improvement Program
City of Vernon: Vernon, CA
30,000 SF Public Utilities Department Headquarters Building Los Angeles County Metropolitan Transit Authority (while at Johnson Fain) Design of system -wide station design for light -rail stations and heavy -rail stations
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 20
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
YEARS OF EXPERIENCE
20+
EDUCATION
MArch, Architecture
Southern California Institute
of Architecture
BA, Art History
Northwestern University
REGISTRATIONS/
CERTIFICATIONS
California (CA 36068)
LEED AP
PROFESSIONAL
ASSOCIATIONS
American Institute of
Architects
NCARB
United States Green Building
Council
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
Project Team Members - BFK
ALEX EMIL SEXSMITH, AIA, LEED AP
PROJECT ARCHITECT
Born in Canada, raised in New England, and exposed to the world from a young age, Alex blends an understated material sophistication with a love of exposed construction and spatial depth in his designs. A deep appreciation of the past, inspired by travels to Asia, Europe and the Middle East informs contemporary designs that emphasize warmth, intimacy and simplicity.
Alex moved to Los Angeles 23 years ago to pursue his Master's in Architecture at the Southern California Institute of Architecture (SCI -Arc). He immersed himself in the experimental design culture of the school, and a semester abroad in Japan profoundly opened his eyes to refined craftsmanship, material expression and the spiritual presence of space. His thesis focused on expressing a contemporary form of contemplative architecture - Immersive Silence.
More than 20 years since, he has practiced architecture at corporate and boutique firms, in LA and abroad, learning from both efficient and artistic practice, on a range of institutional and residential projects. As a licensed Architect and a LEED certified professional, he brings a deep interest and knowledge in the many ways we can build a more thoughtful, creative and sustainable future.
RELEVANT EXPERIENCE
City of Montclair Fire Station 1; Montclair, CA
Renovation and upgrades to existing 13,915 SF Fire Station facility including new elevator City of Montclair Fire Station 2; Montclair, CA
Renovation and upgrades to existing -4,500 SF Fire Station facility City of Menifee Fire Station 76; Menifee, CA
Renovation and upgrades to existing 4,751 SF Fire Station facility City of Montclair Public Library; Montclair, CA
Renovation and upgrades to existing 14,101 SF Public Library building City of Paso Robles Police Administration Buildings; Paso Robles, CA 11,125 SF Police Department Administration and Evidence Storage facilities Carlsbad High School; Carlsbad, CA (while at Perkins+Will) 100,000 SF renovation of an existing 1950s campus, and the addition of new 2 -story classroom wings
UCSD Jacobs Medical Center; San Diego, CA (while at Cannon Design) 500,000 SF addition to the existing community hospital
Culver City High School Robert Frost Auditorium; Culver City, CA (while at Hodgetts & Fung) Renovation of BOH spaces, new catwalk, rigging and HVAC Christ Cathedral; Orange County, CA (while at Johnson Fain) Renovation to worship spaces
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 21
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
YEARS OF EXPERIENCE
32 Total, 24 with IMEG
EDUCATION
BS, Electrical Engineering
CSU Long Beach
REGISTRATIONS/
CERTIFICATIONS
Professional Engineer
California (E16934)
ASSOCIATIONS
Institute of Electrical and
Electronics Engineers
National Society of
Professional Engineers
California Society of
Healthcare Engineers
ACE Mentor 1E Chapter
Board Member
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
QUALIFICATIONS OF KEY PERSONNEL
Project Team Members - IMEG
NESTOR IGNACIO, PE
ELECTRICAL ENGINEER
Nestor has more than 32 years of electrical engineering experience for both new and existing municipal, education, corporate, and healthcare facilities. His responsibilities include construction cost estimating, specification writing, construction administration, bidding, and negotiation, and all aspects of electrical engineering and design. Nestor has designed lighting, power, fire alarm, security, radio, intrusion alarm, paging, AV, communication, voice, and data distribution systems including fiber optic backbones and Category 6 copper to workstations. He has been responsible for the design of a number of projects including but not limited to municipal facilities, college campuses, clinics/ hospitals, infrastructure upgrades, and central plants.
RELEVANT EXPERIENCE
City of Carlsbad, CA
Renovation, Carlsbad Safety Training Center
City of Manhattan Beach, CA
10,500-sf New Manhattan Beach Fire Station No. 2 Including Dorms, Kitchen/Dining, and Conference Room
City of Menifee, CA
20,000-sf New Community Resilience Center with Classrooms, Meeting Rooms, Utility Rooms, Restrooms, Storage Rooms, Lobby, Conference Rooms, and Workrooms City of Moorpark, CA
22,000-sf City Hall Tenant Improvement
City of Moreno Valley, CA
45,900-sf Public Safety Building HVAC System Upgrade
City of Newport Beach, CA
Fire Station #3 Locker Room Addition
•City of Palm Springs, CA
Fire Station #4 1,820-sf Addition and 5,245-sf Remodel
City of Rancho Cucamonga, CA
New Rancho Cucamonga Fire Station #172
City of Sacramento, CA
15,100-sf Remodel Including Electrical, Lighting, and HVAC Upgrades, MLK Jr. Library City of San Jose, CA
New Emergency Generators, Fleet Maintenance Building and Fire Station #28 County of Los Angeles, San Dimas, CA
Existing Kitchen and Dining Facility Evaluation, Camp Glenn Rockey Town of Mammoth Lakes, CA
5,400-sf New Police Station
Marin Community College District, Novato, CA
Fire Foundry Housing and Training Facility at the Indian Valley Campus, Involving the Reno- vation of 13,325-sfLiving Accommodations Building #17
San Bernardino County, CA, Needles, CA
9,500-sf Sheriff Station Demolition and Renovation Including Office Space, Shower and Locker Room Facilities, Armory, and Evidence Storage Space
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 22
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
YEARS OF EXPERIENCE
27 Total, 17 with IMEG
EDUCATION
MS, Structural Engineering
University of Texas at Austin
BS, Civil Engineering
Santa Clara University
REGISTRATIONS/
CERTIFICATIONS
California (SE -4588)
California (C-58851)
Arizona (60481)
Texas (PE 121447)
ASSOCIATIONS
SEAOSC - 2023-24 President
ACE Mentor Program
Post Tensioning Institute
Buildings At Risk Earthquake
Loss Reduction Summit 2011
& 2012 - Steering Committee
Member
DSA approved Plan Review
Consultant for Regions I I I & IV
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
Project Team Members - IMEG
CRAIG CHAMBERLAIN, MS, PE, SE
STRUCTURAL ENGINEER
Craig leads IMEG's structural team located in Los Angeles. He is a registered professional civil and structural engineer with over 27 years of experience in the industry. Craig has a wide range of experience from hundreds of projects in residential, commercial, and industrial industries which also include expertise working with California DSA and HCAI- regulated projects. Craig is a member of the Structural Engineers Association of Southern California (SEAOSC) and currently serves on their Board of Directors as President. He has also been a steering committee member of SEAOSC's annual Building at Risk Summit, as well as a member of the Existing Building Committee and SEAOSC Convention committees.
RELEVANT EXPERIENCE
Anaheim Convention Center; Anaheim, CA
Cooling Tower Replacement, Hall D
City of Agoura Hills; Agoura Hills, CA
154,000 -SF Recreation Center Remodel
City of Anaheim Police Department; Anaheim, CA
Anaheim Police Department Main Station - Perimeter Hardening Project City of Lancaster; Lancaster, CA
15,000 -SF Retrofit Including Labs, Conference Rooms, Offices, Restrooms, and Circulation Area
County of Los Angeles; Los Angeles, CA
8,600 -SF Tenant Improvement Conversion of Existing 2nd Floor Facility to a County Library in the Florence -Firestone Community Center
County of Los Angeles; Los Angeles, CA
Florence -Firestone Library and Community Center Renovation (2nd Floor) County of Los Angeles; Los Angeles, CA
Foundation Design and Anchorage for Pre -fabricated Guard Shack Madison County Transit; Granite City, IL
25,000 -SF New Administration Building
Orange County Sheriff's Department; Santa Ana, CA
Katella Range Upgrade
San Bernardino County; San Bernardino, CA
Shelving System Upgrade with Associated Fire Sprinkler Modifications, Juvenile Detention Center Warehouse
San Bernardino County; Lake Arrowhead, CA
2,400 -SF New Pre -fabricated Maintenance Building
San Bernardino County; Victorville, CA
Victor Valley Station Relocation Building Assessment
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 23
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
YEARS OF EXPERIENCE
11 Total, 11 with IMEG
EDUCATION
BS, Mechanical Engineering
CSU Chico
REGISTRATIONS/
CERTIFICATIONS
Professional Engineer
California (M38792)
ASSOCIATIONS
ASHRAE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
QUALIFICATIONS OF KEY PERSONNEL
Project Team Members - IMEG
CHRISTIAN GUYNES, PE
MECHANICAL/PLUMBING ENGINEER
Christian brings considerable experience in the design and construction of both new and existing facilities. His area of expertise includes HVAC and plumbing systems and project management. Christian's experience also includes designing working drawings, writing specifications, bid assistance, and construction management. Project experience includes building automation systems, energy analysis, and Title 24 compliance. Christian has developed and maintained excellent relationships with regulatory agencies at the local and state level including the DSA.
RELEVANT EXPERIENCE
City of Menifee; Menifee, CA
20,000 -SF New Community Resilience Center
City of Rancho Cucamonga; Rancho Cucamonga, CA
New Rancho Cucamonga Fire Station #172
City of Manhattan Beach; Manhattan Beach, CA
10,500 -SF New Manhattan Beach Fire Station No. 2
City of Palm Springs; Palm Springs, CA
Police Department Training Center Remodel
City of Moreno Valley; Moreno Valley, CA
45,900 -SF Public Safety Building HVAC System Upgrade
Marin Community College District; Novato, CA
Fire Foundry Housing and Training Facility at the Indian Valley Campus, Involving the Renovation of 13,325 -SF Living Accommodations Building #17, and New 6,000 -SF Training Facility to Provide Classrooms, Offices and Storage for Fire Vehicles and Equipment County of Riverside; Murrieta, CA
14,381 -SF New Juvenile Courthouse Building, Southwest Justice Center County of Riverside; Banning, CA
2,900 -SF Cois M. Byrd Detention Center Remodel
City of Newport Beach; Newport Beach, CA
Utility Yard Improvements
County of Los Angeles; Paramount, CA
Paramount Public Library Living Green Wall and Refurbishment County of San Bernardino; Hesperia, CA
30,000 -SF Commercial Building Assessment for New High Desert Fire District Headquarters County of San Bernardino; San Bernardino, CA
New Two-story Animal Shelter
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 24
BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
KEY CHALLENGES &
SOLUTIONS
Challenge: Designing a
functional utility maintenance
facility for a high -desert
climate environment
Solution: Specified
evaporative cooling, full
building insulation, and
skylights suited to Victorville's
Climate Zone 15 conditions,
balancing occupant comfort
with energy efficiency and
long-term operational cost.
Challenge: Integrating shop,
warehouse, and administrative
functions within a single pre-
engineered steel building
Solution: Developed a building
program that separates heavy -
use shop and storage areas
from finished office space
while maintaining efficient
internal circulation and shared
access to utilities and exits.
Challenge: Coordinating
multiple engineering
disciplines across a
compressed delivery schedule
Solution: Engaged a full MEP
engineering team under BFK's
coordination to produce
fully integrated architectural,
structural, mechanical,
electrical, and plumbing
documents suitable for permit
submittal and contractor
pricing in a single package.
Challenge: Siting a new utility
operations facility within an
active airport logistics campus
Solution: Conducted a
line -of -sight study to inform
screen wall placement
and height, and designed
site improvements o meet
operational and safety
requirements.
Challenge: Producing a
construction cost estimate
reliable enough to support
municipal budgeting and
public bidding
Solution: Developed a
comprehensive estimate
covering labor, materials, and
contingency allowances across
all trades, coordinated with
the engineering team to reflect
actual specified systems and
site conditions.
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION J - RELEVANT EXPERIENCE
City of Victorville, CA
Victorville Municipal Utilities Building
BFK provided full architectural design and engineering coordination services for a new Shop/ Warehouse facility for the Victorville Municipal Utility Services (VMUS) Department, located at the Southern California Logistics Airport in Victorville, California. The project called for a complete design and construction document package for a pre-engineered steel building encompassing shop, warehouse, and administrative functions, along with associated site improvements.
The facility program includes a 50' x 100' steel building with a 16 -foot roof height on a 70' x 100' concrete slab, incorporating a large -bay shop and warehouse area with six electric roll -up doors, interior and exterior electrical, evaporative cooling, skylights, and a shop sink. An integrated 15' x 50' finished office suite provides ADA-compliant restrooms, a kitchenette, mini -split HVAC, and optional mezzanine storage. BFK developed complete architectural and structural plan sets, including site layout, grading and foundation plans, building elevations, and detailed mechanical, electrical, and plumbing drawings, along with material specifications suited to the high -desert climate and operational demands of a municipal utility maintenance environment.
Site design addressed grading, gravel yard surfacing, paved parking, a fire access road, perimeter block screen wall with barbed wire, yard lighting, and dual electric gate operators.
BFK also coordinated utility service connections for water, sewer, and communications, and prepared a line -of -sight study to support screen wall design. The scope included a comprehensive construction cost estimate covering labor, materials, and contingency allowances, as well as bidding support services to assist the City in achieving accurate and competitive contractor proposals.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 25 BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
KEY CHALLENGES &
SOLUTIONS
Challenge: Addressing ADA
compliance within an active
City Hall environment
Solution: Developed targeted
design interventions that
improve accessibility while
minimizing disruption to
ongoing City operations,
allowing improvements to be
implemented in phases.
Challenge: Complex
accessibility requirements
within Council Chambers and
public meeting spaces
Solution: Conducted detailed
analysis of circulation, seating,
and dais access to develop
inclusive layouts that support
public participation, staff
functionality, and full ADA
compliance.
Challenge: Existing restroom
layouts with limited clearances
and outdated configurations
Solution: Redesigned
restroom layouts to eliminate
barriers, improve fixture
spacing, and ensure compliant
maneuvering clearances
while maintaining durable,
maintainable finishes.
Challenge: Vertical
accessibility limitations within
an existing civic building
Solution: Prepared code -
compliant elevator designs
that integrate with existing
building constraints and
allow for phased bidding
and construction as funding
becomes available.
Challenge: Federal ARPA
funding requirements and
documentation standards
Solution: Developed designs
and deliverables aligned
with ARPA requirements,
supporting transparency,
compliance, and efficient City
review and approval.
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION J - RELEVANT EXPERIENCE
City of West Covina, CA
City HaII Council Renovations and Upgrades
BFK provided comprehensive architectural and accessibility -focused design services for phased Americans with Disabilities Act (ADA) improvements to the City of West Covina City Hall. The project addressed ADA compliance deficiencies within the City Council Chambers and adjacent areas, second and third floor public restrooms, and City Hall elevators, as identified in the City's RFP and supporting attachments.
Within the Council Chambers and surrounding areas, BFK evaluated circulation paths, seating configurations, dais access, and public engagement areas to identify barriers affecting individuals with mobility, sensory, and cognitive disabilities. Design improvements focused on reconfiguring seating layouts, improving clearances and door widths, enhancing accessible routes, and ensuring barrier -free access to the dais and work areas. Wayfinding and signage enhancements were incorporated to improve clarity and usability for all users, along with flooring and surface modifications to support safe, unobstructed movement.
For the second and third floor City Hall restrooms, BFK developed design solutions to eliminate accessibility barriers throughout each facility. Improvements addressed fixture clearances, stall configurations, door maneuvering clearances, accessories, and overall circulation to ensure full ADA compliance while maintaining durability and ease of maintenance appropriate for a high - use civic facility.
The project also included the preparation of design documents for new City Hall elevators to improve vertical accessibility throughout the building. Elevator designs were developed to meet current code requirements and were structured to allow the City to bid and construct components as separate projects as funding becomes available. Throughout the design process, BFK coordinated closely with City staff to support a phased implementation strategy that balanced compliance priorities, operational continuity, and budget constraints.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 26 BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
KEY CHALLENGES &
SOLUTIONS
Challenge: Modernizing
Aging Facilities Within an
Active Civic Environment.
The library remained in use
during planning and design,
requiring improvements that
minimized disruption while
addressing outdated restroom
infrastructure.
Solution: The design focused
on targeted demolition and
phased improvements that
addressed critical upgrades
while maintaining library
operations and user access.
Challenge: Integrating New
Improvements Within an
Established Civic Center
Context. The project required
compatibility with existing
buildings constructed decades
earlier.
Solution: New restroom and
courtyard elements were
designed to complement the
scale, materials, and character
of the Civic Center while
meeting current code and
accessibility standards.
Challenge: Coordinating
Multidisciplinary Design
and Regulatory Review.
The project required
close coordination across
multiple disciplines and City
departments.
Solution: A highly coordinated
documentation process and
early agency engagement
resulted in complete, well -
organized construction
documents that streamlined
plan review and bidding.
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION J - RELEVANT EXPERIENCE
City of Hemet, CA
On -Call Architectural and Engineering Services
BFK provides full A/E services for the City facilities and capital projects, coordinating with structural, MEP, civil, and landscape disciplines from concept through construction. Scope includes planning and design (new buildings, renovations, visualizations, as -built review), construction documents (plans, specs, cost estimates, multidisciplinary coordination), permitting (submittals, CEQA, agency coordination), construction administration (submittal/RFI review, change orders, site visits, meetings), inspection/QA (field reviews, punch lists, closeout), and reporting/communication (technical reports, presentations, stakeholder coordination). BFK also provides feasibility studies, space programming, sustainability/energy consulting, and building systems evaluations. fog POLICE DEPARTMENT
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 27 BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
KEY CHALLENGES &
SOLUTIONS
Challenge: Maintaining
Emergency Operations During
Construction
Solution: The project team
developed and implemented
a clear phasing and
constructability strategy
that allowed the station to
remain fully operational during
construction. Renovation areas
and the building addition were
sequenced to minimize impacts
to response functions, and
coordination with City staff
and station personnel ensured
that safety and access were
maintained at all times.
Challenge: Integrating a New
Addition into an Existing
Facility While Controlling Costs
Solution: The design
utilized efficient planning,
straightforward structural
systems, and durable, cost-
effective materials. The
addition was carefully scaled
and detailed to complement
the existing building without
introducing unnecessary
complexity, allowing the
project to remain within
budget while significantly
improving functionality
Challenge: Upgrading an
Older Facility to Meet Current
Code, Accessibility, and Energy
Standards
Solution: A comprehensive
early code and accessibility
assessment identified required
upgrades and allowed them
to be strategically integrated
into the renovation scope.
Energy -efficient systems and
materials were incorporated
where appropriate, improving
building performance while
supporting the City's long-term
operational and maintenance
goals.
Challenge: Delivering a
Durable, Low -Maintenance
Facility
Solution: The project
emphasized durable finishes,
standardized components,
and proven building systems
appropriate for public safety
facilities.
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION J - RELEVANT EXPERIENCE
City of Menifee, CA
Fire Station No. 76 Renovations and Additions
The City of Menifee, located in southwest Riverside County, is a rapidly growing community that has prioritized public safety as a core element of its municipal services. To address increased operational demands associated with population growth, the City completed renovations and a modest building addition to Fire Station No. 76, located at 29950 Menifee Road.
Fire Station No. 76, originally constructed in 1999, is a single -story, approximately 7,100 -square - foot Type V -N facility. Our team provided full architectural and engineering services for the renovation and addition, which improved the functionality and livability of the station while maintaining uninterrupted emergency operations. The completed work included reconfiguration and enlargement of the living and dining areas and expansion of the sleeping quarters to accommodate two additional bedrooms. A new approximately 440 -square -foot addition was seamlessly integrated into the existing building. The project was delivered within the City's established construction budget of approximately $480,000.
All work was designed in compliance with current California building, fire, accessibility, and energy codes, as well as the Greenbook. The project emphasized simplicity, durability, long service life, and reduced long-term maintenance costs, consistent with the City's standards for public safety facilities. Architectural, structural, civil, mechanical, electrical, plumbing, landscape, lighting, site survey, and soils -related services were delivered under a single coordinated contract.
Services included project management and quality control; stakeholder coordination; development of conceptual alternatives; preparation of 75% and 100% construction documents and cost estimates; permitting and plan check support; bidding assistance; construction administration; and preparation of final as -built drawings. Close collaboration with City staff ensured the project met operational requirements, regulatory standards, and budget constraints while minimizing impacts to station operations.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 28 BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
KEY CHALLENGES &
SOLUTIONS
Challenge: Modernizing
Aging Facilities Within an
Active Civic Environment.
The library remained in use
during planning and design,
requiring improvements that
minimized disruption while
addressing outdated restroom
infrastructure.
Solution: The design focused
on targeted demolition and
phased improvements that
addressed critical upgrades
while maintaining library
operations and user access.
Challenge: Integrating New
Improvements Within an
Established Civic Center
Context. The project required
compatibility with existing
buildings constructed decades
earlier.
Solution: New restroom and
courtyard elements were
designed to complement the
scale, materials, and character
of the Civic Center while
meeting current code and
accessibility standards.
Challenge: Coordinating
Multidisciplinary Design
and Regulatory Review.
The project required
close coordination across
multiple disciplines and City
departments.
Solution: A highly coordinated
documentation process and
early agency engagement
resulted in complete, well -
organized construction
documents that streamlined
plan review and bidding.
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION J - RELEVANT EXPERIENCE
City of Montclair, CA
Public Library Renovations and Additions
The City of Montclair completed renovations to the Montclair Branch Public Library restrooms and courtyard to modernize aging facilities and enhance the Civic Center's primary public gathering space. Located at the southeast corner of Benito Street and Fremont Avenue, the library is a central civic resource originally constructed in the late 1950s and early 1960s as part of the City's Civic Center complex.
The BFK team provided full architectural design services under a single contract for the rehabilitation of existing public restrooms, construction of new male and female restroom facilities, and transformation of the existing courtyard into an outdoor reading area. The design improved functionality, accessibility, and user comfort while maintaining compatibility with the historic Civic Center context.
BFK prepared complete, coordinated construction documents including architectural, structural, civil, landscape, irrigation, mechanical, plumbing, and electrical plans, along with technical specifications, bid quantities, and cost estimates. The scope addressed demolition, finishes, specialties, glazing, concrete, utilities, lighting, exterior improvements, and thermal and moisture protection.
Design packages were submitted at the 60%, 90%, and 100% levels and coordinated closely with the City's Planning and Building Divisions to ensure compliance with all applicable codes and regulatory requirements. Throughout the design process, our team supported the City through progress meetings, cost estimating, documentation, and delivery of clear, bid - ready construction documents that enabled successful implementation of the project.
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BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 29 BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
KEY CHALLENGES &
SOLUTIONS
Challenge: Adaptive reuse of
buildings with limited prior law
enforcement infrastructure
Solution: Conducted
detailed programming and
space planning with Police
Department leadership to
align building layouts with
operational workflows,
security protocols, and
future flexibility.
Challenge: Retrofit of a pre-
engineered metal building
(PEMB) for secure evidence
storage
Solution: Designed PEMB-
specific upgrades addressing
long -span framing, thermal
performance, and mechanical
limitations, while integrating
high -capacity racking,
environmental controls, and
secure storage systems.
Challenge: Maintaining
evidence integrity and chain -
of -custody requirements
Solution: Implemented
controlled access zoning,
secure circulation paths,
and specialized storage
environments including walk-in
cold storage, caged areas, and
flammable
materials safes.
Challenge: Coordination
among multiple City
departments and stakeholders
Solution: Led collaborative
design workshops and
ongoing coordination with
Police, Community Services,
Building, Community
Development, and City
Manager's Office to streamline
approvals and align project
goals.
Challenge: Budget certainty
for a complex tenant
improvement project
Solution: Developed a
detailed, all-inclusive
construction cost estimate
incorporating contingencies,
alternates, testing, and
permitting to support
informed City decision -
making.
REQUEST FOR PROPOSAL
1O5 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION J - RELEVANT EXPERIENCE
City of Paso Robles, CA
Law Enforcement Facilities Annex Buildings Adaptive Reuse BFK provided comprehensive architectural and multidisciplinary design services for the adaptive reuse of an existing office building and a 4,000+ SF pre-engineered metal building (PEMB) airplane hangar to support law enforcement operations adjacent to the Paso Robles Municipal Airport. Originally constructed in 2007 and acquired by the City in 2020, the facilities were transformed into a secure, modern police support campus.
Working closely with the Paso Robles Police Department, Community Services, Building and Community Development Divisions, and the City Manager's Office, BFK developed a coordinated design addressing operational efficiency, officer safety, evidence integrity, and regulatory compliance. Office building improvements included command staff offices, workstations for seventeen personnel, interview rooms, a report writing room, forensic internet investigations space, and dedicated drug and gang task force areas, supported by locker rooms, showers, breakroom, and copy facilities.
The adjacent PEMB hangar was retrofitted to function as a secure evidence and property storage facility. BFK's design responded to the unique structural, envelope, and mechanical constraints of the existing PEMB, incorporating racked storage systems, walk-in freezer and refrigerator units, flammable materials storage, secure caged areas, staff office space, and vehicle storage. Mechanical upgrades provided adequate cooling and environmental control to meet evidence preservation requirements, with evaluation of a future mezzanine to expand storage capacity.
Across both buildings, BFK integrated state-of-the-art security systems, controlled access zoning, and high-speed data infrastructure. Site improvements included signage, landscape enhancements, and parking lot upgrades. BFK also prepared a comprehensive construction cost estimate and advanced the project to a 90% design level for City Council review.
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 30 BFK
ARCHITECTURE + PLANNING
A SMALL BUSINESS ENTERPRISE
REQUEST FOR PROPOSAL
105 W. 6TH STREET BUILDING REHABILITATION
AND ADA COMPLIANCE PROJECT
SECTION K - INSURANCE ACKNOWLEDGEMENT
BFK Architecture + Planning confirms that professional liability (errors and omissions), commercial general liability, workers' compensation, and business automobile insurance coverages meeting or exceeding the requirements of the City of Beaumont's Professional Services Agreement will be in full force and effect at the time of contract execution. The City of Beaumont will be named as additional insured on applicable policies, and waivers of subrogation will be provided as required.
Brian F. Knight, AIA, LEED AP
President / CEO
BFK Architecture + Planning
Brian F. Knight, Architect Inc.
CA Architect License No. C-32905
1337 Lida Street, Pasadena, CA 91103
BFK ARCHITECTURE + PLANNING • 1337 LIDA STREET, PASADENA, CA 91103 • (626) 823-0150 31 CUMMING
GROUP
April 1, 2026
Barbara Mason, MBA, NIGP-CPP
Purchasing Manager
City of Beaumont
550 E. Sixth Street
Beaumont, CA 92223
Cumming Management Group
Building Value Through Expertise
Re: Supplemental Proposal Evaluation Memo — Design Services for the 105 W. 6th Street Building Rehabilitation and ADA Compliance Project (RFP 26-05)
BFK Architecture + Planning — Revised Submission, March 31, 2026 Dear Ms. Mason:
This memorandum supplements the Proposal Evaluation Memo dated March 23, 2026, and updates the City's evaluation record to reflect the outcome of the Proposal Submittal Review meeting held on March 30, 2026, and BFK Architecture + Planning's revised proposal submission dated March 31, 2026.
The March 30 meeting was attended by Robert Segarra (Cumming Management Group), Barbara Mason (City of Beaumont), and Brian Knight and Joshua Massey (BFK Architecture + Planning). The purpose of the meeting was to review the deficiencies identified in the March 23 evaluation, discuss the firm's project approach and team structure, and negotiate the professional fee. All documentation deficiencies were acknowledged by BFK as correctable, and the revised proposal was submitted the following day on March 31, 2026.
UPDATED DETERMINATION
RESPONSIVE — RECOMMEND AWARD
All deficiencies identified in the March 23, 2026 evaluation have been resolved through the March 30 meeting and BFK's revised submission. The proposal is determined to be fully responsive to the requirements of RFP 26-05, subject to two pre -award conditions identified below.
DEFICIENCY RESOLUTION SUMMARY
The following table documents each deficiency identified in the original evaluation memo and the resolution provided by BFK in the March 31, 2026 revised submission.
Original Deficiency Severity Resolution Provided Status MEP Engineering
Credentials. Kerry Parker
listed as MEP Engineer of
Record with CPD credential
only; no licensed Mechanical
or Electrical PE identified.
High
Revised Section D and resumes correctly
identify Nestor Ignacio, PE (CA E16934) as
Electrical Engineer and Christian Guynes,
PE as Mechanical/Plumbing Engineer. Kerry
Parker is no longer listed as EOR. Team
structure confirmed during the March 30
meeting by Joshua Massey.
✓RESOLVED
Insurance High (pre- Section K now includes a signed written Acknowledgment Absent. award) acknowledgment by Brian F. Knight Section K was missing from confirming that professional liability (E&O), the original submission; commercial general liability, workers' ACORD certificate did not compensation, and business automobile confirm PSA minimums. coverages meeting or exceeding City PSA minimums will be in force at contract
execution, with the City named as additional
insured and waivers of subrogation provided.
Original ACORD certificate required before
execution (see Pre -Award Conditions).
Firm Years in Business.
Section C contained a
bracketed placeholderfor
years in business.
Low
Placeholder resolved. Revised Section C
states BFK Architecture + Planning has been
in active practice for 6 years. Confirmed
during the March 30 meeting; Brian Knight
noted the firm operates with a consultant -
based staffing structure.
Reference Contact Moderate Revised Section H provides direct contact Information. All six names, phone numbers, and contract dates references lacked scope for all six references. Hemet reference descriptions and updated to Noah Rau, PE, Public Works
engagement duration; Director, (951) 765-2360, with an on -call Hemet reference (Candace Notice to Proceed letter dated September 23, Sunds, contracts) 2025 provided as supporting documentation. disclaimed knowledge of Brian Knight clarified during the March 30 BFK. meeting that the Hemet engagement is an
active on -call contract with no completed
projects to date. References are available for
direct verification by City staff.
REVISED FEE SUMMARY
• CONDITIONAL
✓RESOLVED
• NOTED
The professional fee was renegotiated during the March 30 meeting. BFK Architecture + Planning submitted a revised Fee Proposal on March 31, 2026, reflecting a reduction from the originally proposed $105,000 lump sum. The scope of services is unchanged. The revised fee structure is as follows:
Phase Original Fee Revised Fee Phase Total
A. Preliminary / Field Verification
B. Schematic Design
C. Design Development
D. Construction Documents
E. Permitting & Agency Coordination
F. Bidding Assistance
G. Construction Administration
Professional Fees (Lump Sum)
Reimbursable Expenses (NTE)
$11,000
$13,700
$19,800
$31,500
$10,600
$4,800
$13,600
$105,000
$4,000
$4,500
$14,670
$16,180
$21,080
$6,140
$3,010
$11,420
$77,000
$3,000
$4,500
$14,670
$16,180
$21,080
$6,140
$3,010
$11,420
$77,000
$3,000
The revised total not -to -exceed fee of $80,000 represents approximately 11.4% of the target construction budget of $700,000, which is consistent with industry norms for rehabilitation and ADA compliance projects of this scope and complexity.
PRE -AWARD CONDITIONS
The following two conditions must be satisfied prior to contract execution:
1. Certificate of Insurance. BFK Architecture + Planning must submit an original ACORD certificate confirming coverage limits meet or exceed all requirements of the City's Professional Services Agreement, including professional liability (E&O), commercial general liability, additional insured endorsement naming the City of Beaumont, and waiver of subrogation. The written acknowledgment in Section K satisfies the proposal responsiveness requirement; the actual certificate must be received and verified before contract execution.
2. City of Beaumont Business License. BFK Architecture + Planning must obtain and provide evidence of a valid City of Beaumont business license prior to contract execution, consistent with the commitment stated in Section C of the proposal.
RECOMMENDATION
RECOMMEND AWARD
We recommend the City of Beaumont award the Professional Services Agreement for Design Services for the 105 W. 6th Street Building Rehabilitation and ADA Compliance Project to BFK Architecture+ Planning at a total not -to -exceed fee of $80,000, subject to resolution of the two pre -award conditions identified above. BFK is the sole proposer, has demonstrated a clear understanding of the project scope, and has addressed all deficiencies raised in the March 23, 2026 evaluation to the satisfaction of the evaluation team.
Please do not hesitate to contact us with any questions regarding this evaluation or the recommended next steps.
Respectfully submitted,
Robert Segarra
Senior Director of Project Management
Cumming Management Group
[email protected] M: (562) 583-6743
Cumming Management Group ] Supplemental Proposal Evaluation Memo i RFP 26-05- 105 W. 6th Street Building Rehabilitation l April 1, 2026
BEAUMONT
C A L I F O R N I A _
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Beaumont City Council Member from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision from the business/board or applicant.
The Levine Act also requires a member of the Beaumont City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
Current Beaumont City Council Members are listed at:
https://www.beaumontca.gov/29/City-Council
Proposers are responsible for accessing this link to review the names prior to answering the following questions.
1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $500 to any Beaumont City Council Member in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action? YES If yes, please identify the Council Member(s):
X NO
2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $500 to any Beaumont City Council Member in the 12 months following any Council action related to your proposal or application?
YES If yes, please identify the Council Member(s):
X NO
Answering yes to either of the two questions above does not preclude the Beaumont City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member(s) from participating in any actions related to your proposal or application.
04.30.2026
Date Signature of autho'rizd individual
BFK Architecture + Planning
Company/Applicant Name
City of Beaumont 1550 E. 6th Street, Beaumont, CA 92223 I (951) 769-8520 I BeaumontCA.gov
BEAUMONT
-C A L I F O R N A -
Staff Report
TO: Honorable Mayor and Members of the City Council
FROM: Kari Mendoza, Interim Deputy City Manager
BY: Darron Usher, Principal Management Analyst
DATE: May 5, 2026
SUBJECT: Follow -Up Discussion — Short -Term Rental Program Management Options Description: This item is brought forward as a follow-up to prior City Council direction regarding short-term rentals (STRs) to present three program management options for consideration, including associated costs, staffing impacts, and operational considerations.
Background and Analysis:
On March 3, 2026, City Council reviewed initial data and policy considerations related to STR activity, including potential Transient Occupancy Tax (TOT) revenue and the need for a regulatory framework should the City choose to move forward.
Key findings from that report included:
• Approximately 52 unique STR units operating within or near the City • Estimated annual gross revenue of approximately $1.09 million • Potential TOT revenue between $75,000 and $109,000 annually • The need for registration, compliance, and enforcement mechanisms if regulation is implemented
Additionally, recent state legislation (SB 346) allows local jurisdictions to require STR platforms to provide data necessary to support TOT collection, strengthening the City's ability to implement a compliant program.
At this time, the City does not regulate STRs and does not collect TOT on these activities. As a result, the City is currently not capturing potential revenue and does not have visibility into STR operations occurring within the community.
Based on prior Council direction, staff evaluated three approaches to implementing and managing an STR program. The primary difference between these options is the level of City involvement, cost, and ability to capture and enforce compliance across all STR activity.
Program Management Options
Option 1: Internal Management (City -Operated Program)
Under this approach, the City would manage all aspects of the STR program, including registration, compliance monitoring, enforcement, and TOT collection. • Estimated Annual Cost: —$31,200
• Includes:
o Staff time across multiple departments
o STR software (e.g., Granicus)
Considerations:
• Provides full control over policy and enforcement
• Requires ongoing staff resources and coordination
• May impact existing workload, particularly in Code Enforcement and Administration
Option 2: Fully Outsourced (Consultant -Managed Program) Under this approach, the City would contract with a third -party provider to manage the STR program, including compliance monitoring, registration, reporting, and tax collection support.
• Estimated Annual Cost (Year 1): -$16,000
• Includes:
o Compliance monitoring and rental activity reporting across multiple platforms
o STR registration portal and tax payment system
o Dedicated account management and reporting tools
Considerations:
• Reduces internal staff workload significantly
• Provides industry expertise and automated compliance tools across all platforms • Allows for collections of registration fees and enforcement of violations • Annual cost escalation anticipated (-10%)
Option 3: Hybrid Approach (City Oversight with Platform -Based Tax Collection) Under this approach, the City would enter into an agreement with a platform such as Airbnb to collect and remit TOT on the City's behalf for bookings made through that platform, while maintaining overall program oversight.
Through this agreement, Airbnb would assume responsibility for collecting and remitting TOT directly from guests for bookings made on its platform, at the City's established rate (currently 10%), and provide aggregate reporting to the City. • Estimated Annual Cost (Year 1): --$0
• Includes:
o Airbnb collects and remits TOT on its platform
o City maintains policy oversight and limited administrative involvement Considerations:
• Minimal staff effort and no direct collection costs
• Captures revenue only from Airbnb bookings
• Does not include other platforms or direct rentals
• Limited access to detailed data due to privacy restrictions • May result in missed revenue from non -participating platforms and reduced enforcement visibility
Program Considerations and Direction
The key decision for the City Council is determining the level of program oversight and revenue capture desired.
• If the goal is to establish a comprehensive and enforceable program, Option 2 provides the most complete approach, capturing activity across multiple platforms while minimizing staff burden.
• If the goal is to implement a low -effort solution and begin capturing some revenue, Option 3 provides a streamlined approach, but with limited coverage and reduced visibility into overall STR activity.
• Option 1 provides full control but requires the greatest internal resources and ongoing staff commitment.
If Council elects to move forward with STR regulation, staff will return with a draft ordinance and proceed with the appropriate procurement or agreement process based on the selected option.
Fiscal Impact:
The estimated cost of preparing this staff report is $300.
Ongoing program costs will vary based on the option selected:
• Option 1 (Internal): $31,200 annually
• Option 2 (Outsourced): $16,000 annually (Year 1, subject to increases)
• Option 3 (Hybrid): No costs to the City; potential loss in revenue gained from registration and late fee collection.
The source to purchase this software would initially be City Manager Contingency. If we continue this program and are satisfied with the software after Year 1, we can then program the costs into the budget.
These costs may be partially or fully offset by potential TOT revenue, estimated between $75,000 and $109,000 annually based on prior analysis moving forward.
Recommended Action:
To select one of the options provided to Council and direct staff to move forward with the development of a Short -Term Rental Ordinance; or
Provide staff with alternate directions.
Attachments:
A. Option 1 and Option 2 Cost Breakdown
B. Agreement with Airbnb
Option 1. Internal Costs for the Short -Term Rental Program Position
Hourly Cost
Hours toward Program per Quarter
Annual Cost
Community Development Director
$
189.76
1 $ 759.04
Assistant Planner
$
62.58 1.5
$ 375.48
Chief Building Official
$
151.10
1 $ 604.40
Administration Assistant
$
51.30 40
$ 8,208.00
Code Enforcement Officer
$
75.11 40
$ 12,017.60
Accounting Technician I
$
62.07 3
$ 744.84
Finance Director
$
152.51
1 $ 610.04
Principal Management Analyst
$
81.07 10
$ 3,242.80
Subtotal
$ 26,562.20
Cost of STR Software
Granicus Short Term Rental Software
Subtotal
$ 4,645.31
Grand Total:
$ 31,207.51
Option 2. External Costs for Short -Term Rental Program Cost of Consultant Managing_STR Program
Module Program
Notes
Dekard Technologies
Compliance Monitoring and Rental Activity Reporting
$ 6,000.00
Annual Cost
Outreach Campaign
$ -
Included with agreement
STR Registration Portal
$ 5,000.00
Annual Cost
Long Term Rental Report Services
$ -
$20/Property - $2.00/Unit
Reporting and Analysis
$ -
Included with agreement
Dedicated Account Manager
$ -
Included with agreement
Unlimited User Accounts and Training Sessions
$ -
Included with agreement
Tax Payment Portal
$ 5,000.00
Annual Cost
Grand Total for Year 1
$ 16,000.00
*10% Annual Increase
VOLUNTARY COLLECTION AGREEMENT
FOR
THE CITY OF BEAUMONT, CALIFORNIA TRANSIENT OCCUPANCY TAX THIS VOLUNTARY COLLECTION AGREEMENT (the "Agreement") is dated [June 1], 2026 and is between AIRBNB, INC., a Delaware corporation ("Airbnb"), and the CITY OF BEAUMONT, CA (the "Taxing Jurisdiction"). Each party may be referred to individually as a "Party" and collectively as the "Parties." RECITALS:
WHEREAS, Airbnb represents that it provides an Internet -based platform (the "Platform") through which third parties offering accommodations and/or activities ("Hosts") and third parties booking such accommodations and/or activities ("Guests") may communicate, negotiate and consummate a direct booking transaction for accommodations and/or activities to which Airbnb is not a party ("Booking Transactions"); and WHEREAS, the Taxing Jurisdiction and Airbnb enter into this Agreement voluntarily in order to facilitate the reporting, collection and remittance of applicable transient occupancy taxes and applicable sales taxes required by law and imposed by THE CITY OF BEAUMONT, CA pursuant to Ordinance 3.28 Section 3.28.030 (the applicable "Code"), as in effect on the Effective Date ("Taxes"), on behalf of certain Hosts for Booking Transactions completed by such Hosts and Guests on the Platform for accommodations transactions located in THE CITY OF BEAUMONT, CA (the "Taxable Booking Transactions").
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS, PROMISES AND AGREEMENTS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS:
(A) Solely pursuant to the terms and conditions of this Agreement, including only for periods in which this Agreement is effective (defined below), and solely for Taxable Booking Transactions completed on the Platform by Hosts, Airbnb agrees contractually to assume the duties of a Taxes collector as described in the Code solely for the collection and remittance of Taxes on Taxable Booking Transactions on behalf of such Hosts (hereinafter referred to as a "Collector").
(B) For bookings starting on [June 1], 2026 (the "Effective Date"), Airbnb agrees to commence collecting and remitting Taxes on behalf of certain Hosts, pursuant to the terms of this 1
Agreement on Taxable Booking Transactions. Notwithstanding Paragraph (I-1) herein, Airbnb agrees to collect Taxes at the applicable rate of 10% subject to changes pursuant to Paragraph (I-1). Except as set forth in Paragraph (L-1) below, Airbnb shall not assume any obligation or liability to collect Taxes for any period or for any transaction prior to the Effective Date or after termination of this Agreement.
(C) Airbnb agrees to register as a Collector on behalf of Hosts for the sole purpose of reporting, collection and remittance of Taxes under this Agreement, and will be the registered Collector on behalf of any affiliate or subsidiary collecting Taxes. The assumption of such duties described in Paragraph (A) above and this Paragraph (C) shall not trigger any other registration requirements to which Airbnb is not otherwise subject.
REMITTANCE OF TAXES
(D) Airbnb agrees reasonably to report aggregate information on the tax return form prescribed by the Taxing Jurisdiction, including an aggregate of gross receipts, exemptions and adjustments, and taxable receipts of all Taxes that are subject to the provisions of this Agreement. Airbnb shall remit all Taxes collected from Guests in accordance with this Agreement and Airbnb's Terms of Service ( www.airbnb.com) (the "TOS") in the time and manner described in the Code or as otherwise agreed to in writing.
AIRBNB LIABILITY
(E) Pursuant to the terms of this Agreement, Airbnb agrees contractually to assume liability for any failure to report, collect and/or remit the correct amount of Taxes, including, but not limited to, penalties and interest, lawfully and properly imposed in compliance with the Code. Nothing contained herein nor any action taken pursuant to this Agreement shall impair, restrict or prevent Airbnb from asserting that any Taxes and/or penalties, interest, fines or other amounts assessed against it were not due or are the subject of a claim for refund under applicable law, or otherwise bar it from enforcing any rights accorded by law.
AUDIT
(F) During any period for which Airbnb is not in breach of its obligations under this Agreement, the Taxing Jurisdiction agrees to audit Airbnb on the basis of Tax returns filed and supporting documentation. The Taxing Jurisdiction reserves the right to audit any individual Host for activity that has been brought to the attention of the Taxing Jurisdiction in the form of a 2
complaint or other means independent of this Agreement or independent of data or information provided pursuant to this Agreement. The Taxing Jurisdiction agrees that they shall not audit Airbnb more than once per thirty-six (36) month period. (G) The Taxing Jurisdiction agrees to audit Airbnb on an anonymized transaction basis for Taxable Booking Transactions. Except as otherwise agreed herein, Airbnb shall not be required to produce any personally identifiable information relating to any Host or Guest or relating to any Taxable Booking Transaction without binding legal process served only after completion of an audit by the Taxing Jurisdiction of Airbnb with respect to such users. The parties agree to utilize appropriate sampling audit methodologies based on a standard sample period which may be projected against the remainder of any periods open under the applicable statute of limitations, unless Airbnb elects, at its sole discretion, to undergo further audit of such open periods by the Taxing Jurisdiction.
GUEST AND HOST LIABILITY
(H) During any period in which this Agreement is effective, and provided Airbnb is in compliance with its obligations herein, Hosts shall be relieved of any obligation to collect and remit Taxes on Taxable Booking Transactions, and shall be permitted but not required to register individually with the Taxing Jurisdiction to collect, remit and/or report Taxes. Nothing in this Agreement shall relieve Guests or Hosts from any responsibilities with respect to Taxes for transactions completed other than on the Platform, or restrict the Taxing Jurisdiction from investigating or enforcing any provision of applicable law against such users for such transactions.
NOTIFICATION TO PLATFORM
(I-1) The Taxing Jurisdiction shall notify Airbnb, in writing, of any properly enacted changes to the Code/Statute/Regulation that, as required by applicable law, have consequences for the levying and collection of Taxes (including, but not limited to, tax rate, exemptions, tax base, etc.). Such notice shall be sent to [email protected], and shall be deemed to have been received upon receiving written confirmation of receipt. If the Taxing Jurisdiction does not notify Airbnb of the foregoing, the Platform will continue to determine the amount of Taxes due as if the changes had not taken effect. With respect to any notice provided pursuant to this Paragraph (I-1), Airbnb shall provide the Taxing Jurisdiction with a good faith time 3
estimate for implementation of any changes, as required by law, and shall use commercially reasonable efforts to ensure that it implements such changes within the time estimate provided.
Airbnb shall not be liable for any tax (including any penalties and interest) not collected and remitted due to the Taxing Jurisdiction being in breach of this paragraph. (I-2) Unless otherwise agreed in writing by the Parties, pursuant to Paragraph O herein, this Agreement does not cover any taxes or fees (including any tax or information return filings) (i) not in effect and required by law as of the Effective Date (including but not limited to taxes and fees adopted by the Taxing Jurisdiction after the Effective Date of this Agreement), or (ii) not otherwise explicitly stated herein.
WAIVER OF LOOK -BACK
(J) The Taxing Jurisdiction expressly releases, acquits, waives and forever discharges Airbnb, its current or past affiliated parent or subsidiary companies, directors, shareholders, investors, employees and other agents from any and all actions, causes of action, indebtedness, suits, damages or claims arising out of or relating to payment of and/or collection of Taxes (including any tax or information return filings) or other tax indebtedness, including but not limited to penalties, fines, interest or other payments relating to Taxes on any Taxable Booking Transactions prior to the Effective Date. Nothing contained in this Paragraph of this Agreement will constitute a release or waiver of any claim, cause of action or indebtedness that the Taxing Jurisdiction may have or claim to have against any Host or Guest unrelated to Taxable Booking Transactions under this Agreement.
NOTIFICATION TO GUESTS AND HOSTS
(K) Airbnb agrees, for the purposes of facilitating this Agreement, and as required by its TOS, that it will notify (i) Hosts that Taxes will be collected and remitted to the Taxing Jurisdiction as of the Effective Date pursuant to the terms of this Agreement; and (ii) Guests and Hosts of the amount of Taxes collected and remitted on each Taxable Booking Transaction.
LIMITATION OF APPLICATION
(L-1) This Agreement is solely for the purpose of facilitating the administration and collection of the Taxes with respect to Taxable Booking Transactions and, except with respect to the rights and liabilities set forth herein, the execution of or actions taken under this Agreement shall not be considered an admission of law or fact or constitute evidence thereof under the Code 4
or any other provisions of the laws of the United States of America or of any State or subdivision or municipality thereof. Neither Party waives, and each Party expressly preserves, any and all arguments, contentions, claims, causes of action, defenses or assertions relating to the validity or interpretation or applicability of the Code, regulations or application of law. (L-2) If Airbnb expands the types of transactions that may be completed by Hosts and Guests on the Platform to include additional taxable services or products located in THE CITY OF BEAUMONT, CA, and Airbnb decides in its sole discretion to collect and remit any applicable taxes with respect to such transactions on behalf of Hosts and/or Guests, Airbnb agrees to provide reasonable notice to the Taxing Jurisdiction regarding the collection and remittance of such taxes.
DURATION/TERMINATION
(M) This Agreement may be terminated by Airbnb or the Taxing Jurisdiction for convenience on 30 -day written notification to the other Party. Such termination will be effective on the first day of the calendar month following the 30 -day written notification to the other Party.
Any termination under this Paragraph shall not affect the duty of Airbnb to remit to the Taxing Jurisdiction any Taxes collected from Guests up through and including the effective date of termination of this Agreement, even if not remitted by Airbnb to the Taxing Jurisdiction as of the effective date of termination.
MISCELLANEOUS
(N) CHOICE OF LAW. This Agreement, its construction and any and all disputes arising out of or relating to it, shall be interpreted in accordance with the substantive laws of the State of California without regard to its conflict of law principles. (O) MODIFICATION. No modification, amendment, or waiver of any provision of this Agreement shall be effective unless in writing and signed by both Parties. For the avoidance of doubt, the effective date of any such modification, amendment or waiver shall be as determined and agreed by the Parties in writing.
(P) MERGER AND INTEGRATION. This Agreement sets forth and constitutes the entire agreement and understanding of the Parties with respect to the subject matter of this Agreement, and supersedes and terminates all prior negotiations, agreements and understandings, whether written or oral, with respect thereto.
5
(Q) COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and all of which, when taken together, shall constitute one and the same instrument. The Agreement shall become effective when a counterpart has been signed by each Party and delivered to the other Party, in its original form or by electronic mail, facsimile or other electronic means. The Agreement is deemed incomplete until the Taxing Jurisdiction has delivered a copy of the ordinance in effect as of the Effective Date to [email protected]. The Parties hereby consent to the use of electronic signatures in connection with the execution of this Agreement, and further agree that electronic signatures to this Agreement shall be legally binding with the same force and effect as manually executed signatures.
(R) RELATIONSHIP OF THE PARTIES. The Parties are entering into an arm's -length transaction and do not have any relationship, employment or otherwise. This Agreement does not create nor is it intended to create a partnership, franchise, joint venture, agency, or employment relationship between the Parties. There are no third -party beneficiaries to this Agreement.
(S) WAIVER AND CUMULATIVE REMEDIES. No failure or delay by either Party in exercising any right under this Agreement shall constitute a waiver of that right or any other right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a Party at law or in equity. (T) FORCE MAJEURE. Neither Party shall be liable for any failure or delay in performance under this Agreement for causes beyond that Party's reasonable control and occurring without that Party's fault or negligence, including, but not limited to, acts of God, acts of government, flood, fire, civil unrest, acts of terror, strikes or other labor problems (other than those involving Airbnb employees), computer attacks or malicious acts, such as attacks on or through the Internet, any Internet service provider, telecommunications or hosting facility. Dates by which performance obligations are scheduled to be met will be extended for a period of time equal to the time lost due to any delay so caused.
(U) ASSIGNMENT. Neither Party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of the other Party (which consent shall not be unreasonably withheld). Notwithstanding the foregoing, Airbnb may 6
assign this Agreement in its entirety without consent of the other Party in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets. (V) MISCELLANEOUS. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision shall be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, and the remaining provisions of this Agreement shall remain in effect.
NOTICES
(W) Notwithstanding Paragraph (I-1), all notices under this Agreement shall be in writing and shall be deemed to have been given upon: (i) personal delivery; (ii) the third business day after first class mailing postage prepaid; or (iii) the second business day after sending by overnight mail or upon receiving written confirmation of receipt if sent by facsimile or email at [email protected]. Notices shall be addressed to the attention of the following persons, provided each Party may modify the authorized recipients by providing written notice to the other Party:
To Airbnb:
Airbnb, Inc.
Attn: General Counsel
888 Brannan Street
San Francisco, CA 94103
[email protected]
Airbnb, Inc.
Attn: Global Head of Tax
888 Brannan Street
San Francisco, CA 94103
[email protected]
To the Taxing Jurisdiction:
Fax:
E-mail:
(Signatures follow on next page)
7
IN WITNESS WHEREOF, Airbnb and the Taxing Jurisdiction have executed this Agreement effective on the date set forth in the introductory clause.
AIRBNB, INC., a Delaware corporation
By:
Signature of Authorized Representative
Mirei Yasumatsu, Global Head of Tax
Name and Title of Authorized Representative
THE CITY OF BEAUMONT, CALIFORNIA
By:
Signature
Name and Title
8
BEAUMONTA O R N -
Staff Report
TO: Honorable Mayor and Members of the City Council
FROM: Lisa Leach, Interim Finance Director
BY: Darron Usher, Principal Management Analyst
DATE: May 5, 2026
SUBJECT: Proposed Updates to the Donation and Sponsorship Policy Description: This item provides an overview of revisions made to the City's Donation and Sponsorship Policy following direction received from the City Council during a March 17, 2026, Council meeting.
Background and Analysis:
At the March 17, 2026, City Council meeting, the Council provided direction to refine the City's Donation and Sponsorship Policy to ensure greater transparency, accountability, and alignment with the City's strategic priorities. Staff has since incorporated that feedback and prepared an updated policy for Financial and Audit Committee review.
The proposed revisions focus on strengthening internal controls, clarifying eligibility criteria, and ensuring that City resources are used in a manner that directly benefits the Beaumont community.
Key updates include:
• Clear Distinction Between Donations and Sponsorships
The policy now formally distinguishes donations (no exchange of value) from sponsorships (reciprocal benefit), ensuring appropriate treatment, documentation, and compliance.
• Defined Acceptance Authority and Thresholds
Updated approval thresholds establish clear authority levels for staff, the City Manager, and City Council, improving consistency and internal control over acceptance decisions.
• Enhanced Conflict of Interest and Disclosure Requirements Additional safeguards have been incorporated to prevent real or perceived conflicts, including expanded donor disclosure requirements and restrictions on entities seeking City approvals or contracts.
• Stronger Sponsorship Eligibility Criteria
Sponsorships are now limited to nonprofit or qualifying organizations that demonstrate a clear public benefit. Requests for activities occurring outside City limits must include measurable benefits to Beaumont residents. • Standardized Application and Reporting Requirements
A formal application process has been established requiring detailed program descriptions, budgets, and anticipated community impact. Post -event reporting is also required to ensure accountability for use of funds. • Prohibited Sponsorship Categories
The policy now explicitly restricts sponsorships from entities that may conflict with the City's mission or create reputational risk, including industries such as tobacco, gambling, and adult -oriented businesses.
• Clarified Use of Funds and Performance Expectations
Sponsorship agreements must now include defined deliverables, reporting requirements, and measurable outcomes to ensure funds are used as intended. • Improved Administrative Procedures and Documentation
The policy establishes clear procedures for evaluation, acceptance, tracking, and reporting of donations and sponsorships to ensure audit compliance and transparency.
Overall, the revisions are intended to provide clearer guidance to staff, reduce ambiguity in decision -making, and ensure that all sponsorships and donations deliver a direct and measurable benefit to the City.
The Donation and Sponsorship Policy was posted to the Financial and Audit Committee meeting on April 27, 2026, but due to a lack of quorum, the item was not discussed.
Fiscal Impact:
The estimated cost of preparing this staff report is $300.
There is no direct fiscal impact associated with this item. The policy updates are administrative in nature and are intended to improve financial oversight and accountability related to incoming donations and sponsorship funds.
Recommended Action:
Adopt the approved changes to the Donation and Sponsorship Policy; or Provide changes and feedback to staff to incorporate into the policy and adopt the changes.
Attachments:
A. Proposed Policy Changes (Redlines)
B. Proposed Policy Changes (Clean)
DONATION ACCEPTANCE POLICY
Approved 12/03/2024
PURPOSE
The purpose of this document is to establish a policy that is consistent with the City's strategic goals for actively seeking sponsorships and donations- in a transparent and accountable manner from individuals, community groups, charitable organizations, and businesses who wish to make sponsorships and donations to the City of Beaumont. Additionally, this policy will Jrovicc forprovide uniform criteria and procedures to guide the evaluationreview and acceptance of such sponsorships and donations, confirm that the City has adequate resources to administer sponsorships and donations, and ensure that the City appropriately acknowledges the generosity of the donor.
This Policy is intended to (1) protect the integrity of City decision -making, (2) reduce actual or. perceived conflicts of interest, (3) ensure consistent documentation and valuation of in -kind contributions, and (4) ensure sponsorshi) recognition practices do not create unintended endorsements or oblications.
DEFINITIONS
Donation or Gift shall mean a monetary contribution, personal property, real property, equipment, tangible items, in -kind contributions (including coods and services), or any other asset that the City has accepted and for which the donor has not received any legal consideration in return. For purposes of this Policy, the terms "donation" and "gift" shall be synonymous. Donations do not include grants, contracts, or sponsorships involving a reciprocal exchange of value.
Donor shall mean a person or legal entity that proposes or provides a donation to the City.
Endowment shall mean monetary donations that are restricted by the respective donor to the extent that only earnings, and not principal, may be expended by the City for the donor's designated or intended purposes. Such donations are restricted donations in the sense that the donor -specified purpose is to preserve the purpose of the initial donation.
In -kind donations shall mean a non -cash contribution of goods, services, labor, or other tangible or intangible assets made to the Caity for which no legal consideration suastantia return bone is has been provided.
Restricted Donation shall mean monetary donations whose expenditure is restricted to a Donor - specified purpose, which may identify a particular City department, program, project, or other purpose as the beneficiary of the donation. For example: such donations may include the funds directed to support a public art initiative or to support construction of a skate park.
Sponsorship shall mean a business relationship in which a sponsor provides financial or in -kind support in exchange for defined promotional, marketinc, or recognition benefits pursuant to a written agreement. Sponsorships are not donations and involve a reciprocal exchange of value.a aucinc rc ationciip wicrc one party (tic sponsor) provices financia support, goods, or cervices to another party (City event or program) in exchange for specific promotional benefits.
Formatted: Justified
Unrestricted Donation shall mean a donation made to the City by a donor without any limitations or restrictions being placed upon its use.
GENERAL GUIDELINES
1. Donations do not become the property of the City until accepted by the City in a manner consistent with this Policy. The City may decline any proposed donation or sponsorship in whole or in part, and no donor or sponsor may rely on a proposed donation or sponsorship as creating any entitlement, preference, or commitment by the City unless and until formally accepted in writing.
2. In the event that any City employee, volunteer, or elected official is offered a restricted donation on behalf of the City, that City employee, volunteer, or elected official shall direct the donor to provide such restricted donation directly to the Finance Department for processing. The Finance Department shall notify the City Manager's Office immediately with receipt of donation.
3. l -he City Manager's Office shall be responsible for authorizing acceptance of restricted donations.! The City Manager's Office shall be responsible for authorizinc acceptance of restricted donations up to
require City Council Approval -
4. In the event that any City employee, volunteer, or elected official is offered an unrestricted donation, they may receive the donation on behalf of the City and are required to bring the donation to the Finance Department for deposit—,
. Restricted donations exceedinc
shall
5. In order to efficiently accept, expend, and account for funds donated to the City:
a. The City Manager's Office shall be responsible for authorizing acceptance of unrestricted donations up to the amount of $30,000 (or equivalent value), except in the case of donations made towards the City's K9 program, with which those donations are automatically accepted. b. The City Council shall be responsible for authorizing acceptance of unrestricted donations exceeding the amount of $30,000 (or equivalent value).
6. All donations will be evaluated by the City prior to acceptance to determine whether the donation is consistent with the corresponding department or program's mandate; is in the City's best interest; and is consistent with applicable City laws, policies, ordinances, and resolutions, but not limited to the following criteria:
a. Consistency with the City's strategic goals and adopted plans; b. The financial and operational impact teon the City, including any initial, ongoing, or long-term maintenance, staffing, or replacement obligations; c. Whether acceptance of the donation would require expenditures or commitments not currently included in the City's adopted budget;
d. Public perception, transparency considerations, and potential reputational risk to the City;
Commented [AG1]: NEW structured thresholds:
Donation Acceptance Authority:
• Up to $10,000: Department Director (or designee)
• $10,001 — $50,000: City Manager
•Above $50,000: City Council
[Commented [AG2R1]: Based on Riverside
Commented [AG3]: Check if this is normal and what
thresholds should be used.
e. Compliance with all applicable federal state, and local laws, regulations, and reporting requirements; and
f. Whether the donation creates any actual or perceived conflict of interest or undue influence—.
c Whether the donation includes restrictions, conditions, or naming/recocnition requests that the City cannot or should not accept.
h. Whether the donation would create disproportionate administrative burden relative to the public benefit.
i. Whether the donation consists of items or services that are unsafe, unlawful, impractical to use, or incompatible with City standards.
7. The City has no obligation to accept any donation proposed by a donor. The City reserves the right to decline any donation if, upon review, acceptance of the donation is determined, in the sole discretion of the City, to not be in the best interests of the City.
8. The City does not provide legal, accounting, ta-xtax, or other such advice to donors. Each donor is ultimately responsible for ensuring the donor's proposed donation meets and furthers the donor's charitable, financial, and estate planning goals. As such, each donor is encouraged to meet with a professional advisor before making any donation to the City.
9. On behalf of the City and depending on the amount of an individual donation, the City Manager, or the City Council must determine whether an expenditure of City funds, either a direct outlay of City funds or the use of City employees and materials, is associated with or requiredis recuired by acceptance of that individual donation prior to acceptance.
10. The donation must be used for official City business, and not for political activities or other personal business. Donations may not confer a persona[personal benefit to any City employee or City official.
11. No undue public benefit or similar advantage is to accrue to the donor or to any person affiliated with, related to, or closely connected to the donor because of the donation.
12. A donor may restrict a donation for a particular City department, but not designate the City official who may use the donation. ocationlocation, or purpose,
13. If required, the City will report a donation made to the City to the Fair Political Practices Commission (FPPC) in accordance with the timelines and directives described in title 2, section 18944 of the California Code of Regulations.
14. If a donation to the City is made at an elected City official's behest from a single source in a calendar year, and the donation meets or exceeds the amount established by the FPPC, the elected City official must file a FPPC Form 803 with the City Clerk disclosing this information.
15. The City department or office administering the donation is responsible for acknowledging receipt of and thanking, on behalf of the City, the donors of donations.
16. The City shall comply with all applicable laws and regulations of the Internal Revenue Service regarding the acceptance of donations.
17. The City department or office administering the donation shall work with the Finance Director or his or her designee to determine the appropriate accounting for the donation.
18. Donors are required to advise the City if the donor is making a donation to the City on a date that falls within ninety (90) days from when the donor, or the donor's organization or company, was, is, or plans to be involved with an application for a City permit or planning approval or with responding to an active City solicitation for goods and/or services; The City reserves the right to delay or decline acceptance of such donations to avoid any actual or perceived conflict of interest.
19. The City shall not accept donations or sponsorships from any individual or entity where acceptance could create a conflict of interest, the appearance of impropriety, or compromise public trust. This includes, but is not limited to: (i) Entities currently seeking City approvals, permits, or contracts; and ii) Entities engaged in litigation with the City.
20. Acceptance of a donation or sponsorship does not constitute endorsement by the City of any donor, sponsor, product, service, or viewpoint.
21. Donations to the City are made without the receipt of coods or services of equal or greater value in return. Any arrangement involving reciprocal benefits shall be treated as a sponsorship and must be coverned by a written agreement in accordance with this Policy.
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22. The City shall not assign or certify the value of any donated property or in -kind contribution for tax or other purposes. Any valuation provided by the donor is sub'ect to independent review by the City for internal accounting and reporting purposes.
POLICY
Unrestricted Donations of Monetary or Tangible Items
All donations to the City shall immediately be submitted for consideration for acceptance. City staff shall evaluatereview every donation and determine if the benefits to be derived warrant acceptance of the donation.
A. Unrestricted monetary donations will be deposited into the City's Other Special Revenue Fund.
Council Notification: The Finance Department shall notify the City Council on an annual basis of all accepted and rejected monetary donations received and processed.
Restricted Donations of Monetary or Tangible Items
The City Manager's OfficeOffice. with the support of the Executive staff will determine whether to accept or reject the donation based on whether the donation:
• is in the City's best interest and is consistent with applicable City ordinances, resolutions, and policies;
• has any special restrictions and if so=kfso if those restrictions are acceptable to the City; • obligates the City to make an immediate or initial City expenditure which has not been included in the approved City budget; or
• creates a new, one-time or an on -going general maintenance obligation for the City.
Donations of Real Property
The City Council shall be responsible for authorizing acceptance of donations of real property.
The City Manager's Office shall administer the donation of real property, in conjunction with any other City departments deemed appropriate.
Donations of Trust and Endowment Funds
The Finance Department shall administer donations of trust and endowment funds in accordance with Generally Accepted Accounting Principles applying the relevant Governmental Accounting Standards Board pronouncements.
In general, endowments exist to invest resources for the purpose of generating income. As such, in order for a donation to be considered for the establishment of an endowment fund at the request of the donor, the City in its sole discretion shall apply minimum dollar amount thresholds in keeping with the best interests of the City.
Sponsorships
City sponsorships must a icn wits tie agency's mission anc wil be presentee anc eva uatec in a non discriminatory manner.City's decision to accept sponsorships shall be in its sole discretion.
City sponsorships must alicn with the acency's mission and strategic goals, and provide a clear direct benefit to theBeaumont residents, businesses, or community of the City of Beaumont and evaluated *Rising a viewpoint -neutral, non-discriminatory manner. The City will not condition sponsorship decisions on the viewpoint, message, or identity of a sponsor, except as necessary to ensure compliance with applicable law and this Policy.
Participation in a City sponsorship shall not provide, or be perceived to provide, any unfair competitive advantage to a sponsor in connection with any City procurement process, contract award, regulatory decision, permit, or other covernmental action. Sponsors shall not reference or use their sponsorship relationship with the City in a manner that suggests preferential treatment in any City decision-makinc process.
The City will ensure hat all sponsorssip opportunities arc pub ic y advertised anc accescib c to a wicc range of potential sponsors. The City shall ships that Drimarily serve or are conducted within the City of Beaumont. Sponsorship recuests for procrams, events, or services occurrinc outside of the City must demonstrate a substantial and measurable benefit to Beaumont residents to be considered. For any program, event, or service occurrinc outside City limits, the applicant must provide a written benefit statement and measurable metrics (e.g., number of Beaumont residents served, outreach plan targeting Beaumont residents, or other objective indicators) sufficient for staff to evaluate local benefit.
Sponsorship agreements shall be documented in a written contract setting forth the respective terms, benefits, and oblications of the parties. Sponsorship funding shall be limited to organizations recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code, or other qualifying nonprofit status, as well as to organizations that demonstrate a clear public benefit and do not confer private commercial gain, as determined by the City in its sole discretion. Applicants shall provide proof of nonprofit status at the time of application.
Sponsors sip agreements shou c be formalized through written contracts hat out ine tie terms, bent its, anc ob ications o boti parties. Sponsorship funding ssa be invited to organizations that arc recognized as nonpro It c n titles ucer cciot S t 50'( )(3) o' tie Internal Revenue Cocc nn
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The City shall not enter into sponsorship agreements with any individual or entity that, as determined in the City's sole discretion:
• Derives a substantial portion of its revenue from the sale or promotion of alcohol, tobacco products, firearms or weapons, gambling activities, or sexually explicit or adult - oriented materials or services;
• Would create an actual or perceived conflict of interest, impair the City's impartiality, or otherwise be inconsistent with the City's ethical oblications or public trust; or • Is otherwise inconsistent with the City's mission, values, or the public health, safety, and welfare of the community.
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The City will ensure that all sponsorship opportunities are publicly advertised and accessible to a wide range of potential sponsors.
All sponsorship recuests shall be submitted through a standardized application process established by the City, which shall include, at a minimum:
• Descri Dtion of the event, program. or service
• Location and service area
• Number and oercentace of anticipated Beaumont residents served • Detailed budcet and intended use of City funds
• Description of community benefit to the City of Beaumont • Proof of nonprofit status
Sponsorship acreements should be formalized through written contracts that outline the terms, benefits, and oblications of both parties.
All sponsorship acreements shall clearly define performance expectations, includinc deliverables, reporting requirements, and any recocnition or benefits provided to the City.
Sponsorship revenues must be used in accordance with applicable laws, budgets, and restrictions, and should su Dport the intended procram, event, or service.
Sponsorship revenues must be tracked in a manner that allows the City to demonstrate use consistent with any donor -imposed restrictions accepted by the City and any City -imposed conditions of acceptance.
Sponsorship funds shall not be used for purposes that do not directly align with the approved scope or that primarily benefit individuals or populations outside of the City of Beaumont without demonstrated local impact.
Any material change in scope or use of funds must be reviewed and approved through the City's established administrative procedures prior to expenditure.
The sponsorship will be deposited with the Finance Department and accounted for in accordance with Generally Accepted Accountinc Principles.
If sponsorship involves procrams funded by federal or state crants, the city will comply with additional reculations such as the Uniform Guidance for federal funds, to ensure no conflicts with crant conditions or objectives.
Approval Authority and Limitations
• City Council approval shall be recuired for all sponsorships exceeding S insert threshold, e.g., 510,000
• The City Manacer or designee may approve sponsorships up to $ insert threshold
within
the adopted budcet.
• All sponsorships are sub ect to available appropriations and are considered one-time contributions unless otherwise approved by the City Council.
Reportinc and Accountability
• All recipients of City sponsorship funds shall provide a post -event or post-procram report summarizinc outcomes, includinc:
o Number of participants served
o Estimated number of Beaumont residents served
o Use of funds
o Description of community impact
• Failure to provide recuired reportinc may result in:
o I+n inelicibility for future sponsorship fundinc-
o Discualification from future sponsorship funding
o Termination of the sponsorship agreement
Repayment of funds
Sponsorship revenues must be used in accordance with applicable laws, budgets, and restrictions, anc slou c suppor tie intencec program, event, or service.
PROCEDURES
The City Manager, or designee, shall establish and maintain administrative procedures consistent with this Policy to ensure the efficient, transparent, and compliant processing of all donations and sponsorships.
Such procedures shall include, but are not limited to, the following:
a. Processing and Evaluation: Procedures for receiving, documenting, and evaluating proposed donations and sponsorships, including coordination among relevant City departments; b. Valuation of Contributions: Standards for determining and documenting the fair market value of monetary and in -kind contributions, includinc goods, services, and other non -cash items; c. Legal, Financial, and Operational Review: Review protocols to assess fecal compliance, financial implications, budget impacts, maintenance obligations, and operational feasibility associated with acceptance;
d. Approval Routing and Documentation: Clearly defined approval processes, including required levels of review and authorization, and documentation standards to ensure accountability and audit compliance;
e. Acknowledgment and Reporting: Procedures for formally acknowledging donations and sponsorships, maintaining records, and preparing periodic reports to the City Council or other governing bodies, as applicable; and
f. Recordkeepinq and Transparency: Requirements for maintaining complete and accurate records of all donations and sponsorships in accordance with applicable laws, including public records and reportinc oblications.
q. Written Acceptance/Conditions: A recuirement that acceptance be documented in writinc, including any conditions, restrictions, or recuired deliverables associated with the donation or sponsorship.
h. Return/Refund/Rescission: Procedures for declining, returning, or unwinding donations or sponsorships (including in -kind items) when acceptance is not in the City's best interest, when conditions cannot be met, or when legal or ethical concerns arise. i. Sponsorship Recognition Standards: Standards coverninq acknowledgements (e.q., signace, announcements, naming recognition), including content review, duration, placement, and disclaimers to avoid implied City endorsement of a sponsor's products, services, or viewpoints. j. Agreement Requirement: When sponsorship involves deliverables, marketing benefits, or ongoing obligations, require a written sponsorship agreement specifying scope, term, payment/in-kind value, deliverables, reporting, termination, and remedies.
City of Beaumont Donation Acknowledgement Form
Finance Department
550 E 6th St
Beaumont, CA 92223
Phone: 951-572-3236
DONOR INFORMATION
Company/Individual:
Contact person:
Address:
City/State/Zip:
Phone: Email:
DONATION INFORMATION
Amount of Monetary Donation:
Stated Purpose for Donation:
Description of Gift or In -Kind Donation:
Donor -estimated fair market value (the City reserves the richt to independently review and verify the reported value and does not warrant or cuarantee such valuation)Va uation of Gil or In <inc Donation:
Any Donor -Specified Restrictions on the Use of the Donation:
No goods or services were provided by the City in exchange for this donation, unless otherwise expressly set forth in a written sponsorship or other agreement approved by the City.
Donor Signature: Date Accepted: Signature of City Representative:
DONOR DISCLOSURE (REQUIRED
Is the donor currently seekinc, or has the donor sought within the past twelve (12) months, any City permits, approvals, entitlements, contracts, or other discretionary actions?
❑ YES ❑ NO
If yes, please describe:
Is the donor, or any officer, director, partner, principal, or agent of the donor, currently seeking or has soucht within the past twelve (12) months any City permits, approvals, entitlements, contracts, claims, enforcement outcomes, or other discretionary actions? Has the donor used any intermediary, consultant, or affiliated entity in connection with this donation or sponsorship? If yes, identify the intermediary/affiliate and describe their role.
Donor Attestation: The donor certifies that the information provided is true and complete to the best of the donor's knowledge and understands that the City may decline or return a donation or sponsorship based on this disclosure or other criteria in this Policy.
Thank you for your donation to the City of Beaumont.
The City Manager's Office/Finance Department will be in touch with you shortly.
Your generosity is appreciated.
DONATION ACCEPTANCE POLICY
PURPOSE
The purpose of this document is to establish a policy that is consistent with the City's strategic goals for actively seeking sponsorships and donations in a transparent and accountable manner from individuals, community groups, charitable organizations, and businesses who wish to make sponsorships and donations to the City of Beaumont. Additionally, this policy will provide uniform criteria and procedures to guide the evaluation and acceptance of such sponsorships and donations, confirm that the City has adequate resources to administer sponsorships and donations, and ensure that the City appropriately acknowledges the generosity of the donor.
This Policy is intended to (1) protect the integrity of City decision -making, (2) reduce actual or perceived conflicts of interest, (3) ensure consistent documentation and valuation of in -kind contributions, and (4) ensure sponsorship recognition practices do not create unintended endorsements or obligations.
DEFINITIONS
Donation or Gift shall mean a monetary contribution, personal property, real property, equipment, tangible items, in -kind contributions (including goods and services), or any other asset that the City has accepted and for which the donor has not received any legal consideration in return. For purposes of this Policy, the terms "donation" and "gift" shall be synonymous. Donations do not include grants, contracts, or sponsorships involving a reciprocal exchange of value.
Donor shall mean a person or legal entity that proposes or provides a donation to the City.
Endowment shall mean monetary donations that are restricted by the respective donor to the extent that only earnings, and not principal, may be expended by the City for the donor's designated or intended purposes. Such donations are restricted donations in the sense that the donor -specified purpose is to preserve the purpose of the initial donation.
In -kind donations shall mean a non -cash contribution of goods, services, labor, or other tangible or intangible assets made to the City for which no legal consideration has been provided.
Restricted Donation shall mean monetary donations whose expenditure is restricted to a Donor - specified purpose, which may identify a particular City department, program, project, or other purpose as the beneficiary of the donation. For example, such donations may include funds directed to support a public art initiative or the construction of a skate park.
Sponsorship shall mean a business relationship in which a sponsor provides financial or in -kind support in exchange for defined promotional, marketing, or recognition benefits pursuant to a written agreement. Sponsorships are not donations and involve a reciprocal exchange of value.
Unrestricted Donation shall mean a donation made to the City by a donor without any limitations or restrictions being placed upon its use.
GENERAL GUIDELINES
1. Donations do not become the property of the City until accepted by the City in a manner consistent with this Policy. The City may decline any proposed donation or sponsorship in whole
or in part, and no donor or sponsor may rely on a proposed donation or sponsorship as creating any entitlement, preference, or commitment by the City unless and until formally accepted in writing.
2. If any City employee, volunteer, or elected official is offered a restricted donation on behalf of the City, that City employee, volunteer, or elected official shall direct the donor to provide such restricted donation directly to the Finance Department for processing. The Finance Department shall notify the City Manager's Office immediately upon receipt of the donation.
3. The City Manager's Office shall be responsible for authorizing acceptance of restricted donations. Below is the new donation structure:
New Donation Acceptance Authority Structure:
Up to $10,000: Department Director or Designee
Between $10,001 to $50,000: City Manager
Above $50,000: City Council
4. In the event that any City employee, volunteer, or elected official is offered an unrestricted donation, they may receive the donation on behalf of the City and are required to bring the donation to the Finance Department for deposit.
5. In order to efficiently accept, expend, and account for funds donated to the City:
a. The City Manager's Office shall be responsible for authorizing acceptance of unrestricted donations up to the amount of $30,000 (or equivalent value), except in the case of donations made towards the City's K9 program, with which those donations are automatically accepted. b. The City Council shall be responsible for authorizing acceptance of unrestricted donations exceeding the amount of $30,000 (or equivalent value).
6. All donations will be evaluated by the City prior to acceptance to determine whether the donation is consistent with the corresponding department or program's mandate; is in the City's best interest; and is consistent with applicable City laws, policies, ordinances, and resolutions, but not limited to the following criteria:
a. Consistency with the City's strategic goals and adopted plans; b. The financial and operational impact on the City, including any initial, ongoing, or long- term maintenance, staffing, or replacement obligations; c. Whether acceptance of the donation would require expenditures or commitments not currently included in the City's adopted budget;
d. Public perception, transparency considerations, and potential reputational risk to the City;
e. Compliance with all applicable federal state, and local laws, regulations, and reporting requirements; and
f. Whether the donation creates any actual or perceived conflict of interest or undue influence.
g. Whether the donation includes restrictions, conditions, or naming/recognition requests that the City cannot or should not accept.
h. Whether the donation would create a disproportionate administrative burden relative to the public benefit.
i. Whether the donation consists of items or services that are unsafe, unlawful, impractical to use, or incompatible with City standards.
7. The City has no obligation to accept any donation proposed by a donor. The City reserves the right to decline any donation if, upon review, acceptance of the donation is determined, in the sole discretion of the City, to not be in the best interests of the City.
8. The City does not provide legal, accounting, tax, or other such advice to donors. Each donor is ultimately responsible for ensuring the donor's proposed donation meets and furthers the donor's charitable, financial, and estate planning goals. As such, each donor is encouraged to meet with a professional advisor before making any donation to the City.
9. On behalf of the City and depending on the amount of an individual donation, the City Manager, or the City Council must determine whether an expenditure of City funds, either a direct outlay of City funds or the use of City employees and materials, is associated with or is required by acceptance of that individual donation prior to acceptance.
10. The donation must be used for official City business, and not for political activities or other personal business. Donations may not confer personal benefit to any City employee or City official.
11. No undue public benefit or similar advantage is to accrue to the donor or to any person affiliated with, related to, or closely connected to the donor because of the donation.
12. A donor may restrict a donation for a particular City department, location, or purpose, but not designate the City official who may use the donation.
13. If required, the City will report a donation made to the City to the Fair Political Practices Commission (FPPC) in accordance with the timelines and directives described in title 2, section 18944 of the California Code of Regulations.
14. If a donation to the City is made at an elected City official's behest from a single source in a calendar year, and the donation meets or exceeds the amount established by the FPPC, the elected City official must file a FPPC Form 803 with the City Clerk disclosing this information.
15. The City department or office administering the donation is responsible for acknowledging receipt of and thanking, on behalf of the City, the donors of donations.
16. The City shall comply with all applicable laws and regulations of the Internal Revenue Service regarding the acceptance of donations.
17. The City department or office administering the donation shall work with the Finance Director or his or her designee to determine the appropriate accounting for the donation.
18. Donors are required to advise the City if the donor is making a donation to the City on a date that falls within ninety (90) days from when the donor, or the donor's organization or company, was, is, or plans to be involved with an application for a City permit or planning approval or with
responding to an active City solicitation for goods and/or services. The City reserves the right to delay or decline acceptance of such donations to avoid any actual or perceived conflict of interest.
19. The City shall not accept donations or sponsorships from any individual or entity where acceptance could create a conflict of interest, the appearance of impropriety, or compromise public trust. This includes, but is not limited to: (i) Entities currently seeking City approvals, permits, or contracts; and (ii) Entities engaged in litigation with the City.
20. Acceptance of a donation or sponsorship does not constitute endorsement by the City of any donor, sponsor, product, service, or viewpoint.
21. Donations to the City are made without the receipt of goods or services of equal or greater value in return. Any arrangement involving reciprocal benefits shall be treated as a sponsorship and must be governed by a written agreement in accordance with this Policy.
22. The City shall not assign or certify the value of any donated property or in -kind contribution for tax or other purposes. Any valuation provided by the donor is subject to independent review by the City for internal accounting and reporting purposes.
POLICY
Unrestricted Donations of Monetary or Tangible Items
All donations to the City shall immediately be submitted for consideration for acceptance. City staff shall evaluate every donation and determine if the benefits to be derived warrant acceptance of the donation.
A. Unrestricted monetary donations will be deposited into the City's Other Special Revenue Fund
Council Notification: The Finance Department shall notify the City Council on an annual basis of all accepted and rejected monetary donations received and processed.
Restricted Donations of Monetary or Tangible Items
The City Manager's Office, with the support of the Executive staff will determine whether to accept or reject the donation based on whether the donation:
• is in the City's best interest and is consistent with applicable City ordinances, resolutions, and policies;
• has any special restrictions and if so if those restrictions are acceptable to the City; • obligates the City to make an immediate or initial City expenditure which has not been included in the approved City budget; or
• creates a new, one-time or an on -going general maintenance obligation for the City.
Donations of Real Property
The City Council shall be responsible for authorizing acceptance of donations of real property.
The City Manager's Office shall administer the donation of real property, in conjunction with any other City departments deemed appropriate.
Donations of Trust and Endowment Funds
The Finance Department shall administer donations of trust and endowment funds in accordance with Generally Accepted Accounting Principles applying the relevant Governmental Accounting Standards Board pronouncements.
In general, endowments exist to invest resources for the purpose of generating income. As such, in order for a donation to be considered for the establishment of an endowment fund at the request of the donor, the City in its sole discretion shall apply minimum dollar amount thresholds in keeping with the best interests of the City.
Sponsorships
City's decision to accept sponsorships shall be in its sole discretion. City sponsorships must align with the agency's mission and strategic goals, provide a clear and direct benefit to Beaumont residents, businesses, or community and will be presented and evaluated using a viewpoint -neutral, non-discriminatory manner. The City will not condition sponsorship decisions on the viewpoint, message, or identity of a sponsor, except as necessary to ensure compliance with applicable law and this Policy.
Participation in a City sponsorship shall not provide, or be perceived to provide, any unfair competitive advantage to a sponsor in connection with any City procurement process, contract award, regulatory decision, permit, or other governmental action. Sponsors shall not reference or use their sponsorship relationship with the City in a manner that suggests preferential treatment in any City decision -making process.
The City shall prioritize sponsorships that primarily serve or are conducted within the City of Beaumont. Sponsorship requests for programs, events, or services occurring outside of the City must demonstrate a substantial and measurable benefit to Beaumont residents to be considered. For any program, event, or service occurring outside City limits, the applicant must provide a written benefit statement and measurable metrics (e.g., number of Beaumont residents served, outreach plan targeting Beaumont residents, or other objective indicators) sufficient for staff to evaluate local benefit.
Sponsorship agreements shall be documented in a written contract setting forth the respective terms, benefits, and obligations of the parties. Sponsorship funding shall be limited to organizations recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code, or other qualifying nonprofit status, as well as to organizations that demonstrate a clear public benefit and do not confer private commercial gain, as determined by the City in its sole discretion. Applicants shall provide proof of nonprofit status at the time of application.
The City shall not enter into sponsorship agreements with any individual or entity that, as determined in the City's sole discretion:
• Derives a substantial portion of its revenue from the sale or promotion of alcohol, tobacco products, firearms or weapons, gambling activities, or sexually explicit or adult - oriented materials or services;
• Would create an actual or perceived conflict of interest, impair the City's impartiality, or otherwise be inconsistent with the City's ethical obligations or public trust; or • Is otherwise inconsistent with the City's mission, values, or the public health, safety, and welfare of the community.
The City will ensure that all sponsorship opportunities are publicly advertised and accessible to a wide range of potential sponsors.
All sponsorship requests shall be submitted through a standardized application process established by the City, which shall include, at a minimum:
• Description of the event, program, or service
• Location and service area
• Number and percentage of anticipated Beaumont residents served • Detailed budget and intended use of City funds
• Description of community benefit to the City of Beaumont • Proof of nonprofit status
Sponsorship agreements should be formalized through written contracts that outline the terms, benefits, and obligations of both parties.
All sponsorship agreements shall clearly define performance expectations, including deliverables, reporting requirements, and any recognition or benefits provided to the City.
Sponsorship revenues must be used in accordance with applicable laws, budgets, and restrictions, and should support the intended program, event, or service.
Sponsorship revenues must be tracked in a manner that allows the City to demonstrate use consistent with any donor -imposed restrictions accepted by the City and any City -imposed conditions of acceptance.
Sponsorship funds shall not be used for purposes that do not directly align with the approved scope or that primarily benefit individuals or populations outside of the City of Beaumont without demonstrated local impact.
Any material change in scope or use of funds must be reviewed and approved through the City's established administrative procedures prior to expenditure.
The sponsorship will be deposited with the Finance Department and accounted for in accordance with Generally Accepted Accounting Principles.
If sponsorship involves programs funded by federal or state grants, the city will comply with additional regulations such as the Uniform Guidance for federal funds, to ensure no conflicts with grant conditions or objectives.
Approval Authority and Limitations
• City Council approval shall be required for all sponsorships exceeding $[insert threshold, e.g., $10,000].
• The City Manager or designee may approve sponsorships up to $[insert threshold] within the adopted budget.
• All sponsorships are subject to available appropriations and are considered one-time contributions unless otherwise approved by the City Council.
PROCEDURES
The City Manager, or designee, shall establish and maintain administrative procedures consistent with this Policy to ensure the efficient, transparent, and compliant processing of all donations and sponsorships.
Such procedures shall include, but are not limited to, the following:
a. Processing and Evaluation: Procedures for receiving, documenting, and evaluating proposed donations and sponsorships, including coordination among relevant City departments; b. Valuation of Contributions: Standards for determining and documenting the fair market value of monetary and in -kind contributions, including goods, services, and other non -cash items; c. Legal, Financial, and Operational Review: Review protocols to assess legal compliance, financial implications, budget impacts, maintenance obligations, and operational feasibility associated with acceptance;
d. Approval Routing and Documentation: Clearly defined approval processes, including required levels of review and authorization, and documentation standards to ensure accountability and audit compliance;
e. Acknowledgment and Reporting: Procedures for formally acknowledging donations and sponsorships, maintaining records, and preparing periodic reports to the City Council or other governing bodies, as applicable; and
f. Recordkeeping and Transparency: Requirements for maintaining complete and accurate records of all donations and sponsorships in accordance with applicable laws, including public records and reporting obligations.
g. Written Acceptance/Conditions: A requirement that acceptance be documented in writing, including any conditions, restrictions, or required deliverables associated with the donation or sponsorship.
h. Return/Refund/Rescission: Procedures for declining, returning, or unwinding donations or sponsorships (including in -kind items) when acceptance is not in the City's best interest, when conditions cannot be met, or when legal or ethical concerns arise. i. Sponsorship Recognition Standards: Standards governing acknowledgements (e.g., signage, announcements, naming recognition), including content review, duration, placement, and disclaimers to avoid implied City endorsement of a sponsor's products, services, or viewpoints. j. Agreement Requirement: When sponsorship involves deliverables, marketing benefits, or ongoing obligations, require a written sponsorship agreement specifying scope, term, payment/in-kind value, deliverables, reporting, termination, and remedies.
City of Beaumont Donation Acknowledgement Form
Finance Department
550 E 6th St
Beaumont, CA 92223
Phone: 951-572-3236
DONOR INFORMATION
Company/Individual:
Contact person:
Address:
City/State/Zip:
Phone: Email:
DONATION INFORMATION
Amount of Monetary Donation:
Stated Purpose for Donation:
Description of Gift or In -Kind Donation:
Donor -estimated fair market value (the City reserves the right to independently review and verify the reported value and does not warrant or guarantee such valuation):
Any Donor -Specified Restrictions on the Use of the Donation:
No goods or services were provided by the City in exchange for this donation, unless otherwise expressly set forth in a written sponsorship or other agreement approved by the City.
Donor Signature: Date Accepted: Signature of City Representative:
DONOR DISCLOSURE (REQUIRED)
Is the donor currently seeking, or has the donor sought within the past twelve (12) months, any City permits, approvals, entitlements, contracts, or other discretionary actions? ❑ YES ❑ NO
If yes, please describe:
Is the donor, or any officer, director, partner, principal, or agent of the donor, currently seeking or has sought within the past twelve (12) months any City permits, approvals, entitlements, contracts, claims, enforcement outcomes, or other discretionary actions? Has the donor used any intermediary, consultant, or affiliated entity in connection with this donation or sponsorship? If yes, identify the intermediary/affiliate and describe their role.
Donor Attestation: The donor certifies that the information provided is true and complete to the best of the donor's knowledge and understands that the City may decline or return a donation or sponsorship based on this disclosure or other criteria in this Policy.
Thank you for your donation to the City of Beaumont.
The City Manager's Office/Finance Department will be in touch with you shortly.
Your generosity is appreciated.
BEAUMONT
-C A L I F O R N A -
Staff Report
TO: Honorable Mayor and Members of the City Council
FROM: Kari Mendoza, Interim Deputy City Manager
BY: Darron Usher, Principal Management Analyst
DATE: May 5, 2026
SUBJECT: FY 2026/2027 Fire Protection Agreement — County of Riverside Fire Department
Description: This item provides an overview of the proposed Fiscal Year (FY) 2026/2027 Fire Protection Agreement and associated cost estimates for fire protection and emergency response services from the County of Riverside Fire Department. The agreement maintains existing service levels while enhancing emergency medical response capabilities through updated staffing, and includes fire inspection services, fire apparatus agreements, and cooperative staffing components.
Background and Analysis:
The City of Beaumont contracts with the County of Riverside Fire Department (County) to provide comprehensive fire protection services, including fire suppression, paramedic response, fire prevention, hazardous materials response, dispatch services, and administrative and operational support across multiple stations.
The agreement also includes fire inspection services provided by the Supervising Fire Marshal and Fire Safety Specialist, ensuring compliance with fire code regulations and supporting ongoing fire prevention efforts. Additionally, the total cost includes components related to the Fire Engine Use Agreement and the Cooperative Staffing Share Agreement, which support shared resources, equipment usage, and regional service coordination.
The draft cost estimate for FY 2026/2027 is $10,053,935, which reflects personnel costs, operational expenses, and support service allocations based on current salary schedules, benefit rates, and the Fire Cost Allocation Plan. These costs also include ongoing support services such as Emergency Command Center (dispatch), fleet maintenance, communications/IT, and fire prevention staffing.
While the projected cost is approximately $10.05 million, staff is recommending a conservative budget allocation of $10.0 million within the FY 2026/2027 Proposed
Budget. Historically, the City has realized year-end surpluses in this contract due to staffing vacancies, lower -than -anticipated overtime, and fluctuations in service demand.
Recent surpluses include:
• FY 2023/2024: $1,646,091.99
• FY 2024/2025: $312,285.04
• FY 2025/2026: $230, 798.04
This trend supports budgeting slightly below the estimated contract amount while still maintaining sufficient funding to meet service levels.
The increase in projected costs for FY 2026/2027 is primarily driven by a change in the staffing model for fire apparatus. Under the previous model, certain units were staffed without dedicated paramedic positions. Beginning July 1, the updated model includes paramedics assigned to these vehicles to enhance emergency medical response capabilities and overall service delivery. However, it is anticipated that these paramedic positions will not be fully staffed until approximately mid -year. As a result, the City is expected to realize an estimated six months of salary savings due to these vacancies, which will partially offset the increased costs in the first year of implementation.
As part of the implementation of the updated staffing model, the County requires formal written acknowledgment from the City approving the revised staffing levels for fire apparatus. This includes the addition of paramedic positions assigned to certain units to enhance emergency medical response capabilities. The letter, to be executed by the City Manager, serves as confirmation of the City's concurrence with the updated service delivery model and is a necessary step for the County to proceed with staffing adjustments under the FY 2026/2027 agreement.
Looking ahead, multi -year projections indicate continued cost escalation, with estimated costs increasing to approximately $10.5 million in FY 2027/2028 and $10.99 million in FY 2028/2029. These increases are largely driven by standard escalators in salaries, benefits, and support services.
Staff will continue to monitor expenditures throughout the fiscal year and will return to Council with any necessary adjustments through the mid -year or year-end budget process. Once Attachment B (Staffing Level Adjustment Approval Letter) has been signed, the County will provide the FY2026/2027 agreement along with a multi -year proposal for Council consideration.
Fiscal Impact:
The estimated cost of preparing this staff report is $300.
The proposed FY 2026/2027 Fire Services Agreement is estimated at $10,053,935, with $10.0 million included in the FY 2026/2027 Proposed Budget under 100-2100-7068- 0000.
Any variance between the budgeted amount and actual expenditures will be addressed through standard budget monitoring and adjustment processes.
Recommended Action:
Authorize the City Manager to execute a letter approving the updated staffing model, including the addition of paramedic positions to fire apparatus, as required by the County to implement the new service delivery structure.
Attachments:
A. Exhibit A to FY 2026/2027 Fire Protection Agreement
B. Staff Level Approval Letter
DRAFT CONTRACT PROPOSAL - NO LETTER
CITY OF BEAUMONT
CREATED APRIL 28, 2026 FOR FY2026/2027 THRU FY2030/2031
CITY BUDGETED COST ESTIMATE
FISCAL YEAR 2026/2027
FISCAL YEAR 2027/2028
FISCAL YEAR 2028/2029
TOTAL CITY BUDGET ESTIMATE FOR FY2026/2027 THRU FY2030/2031 $10,053,935
$10,504,027
$10,991,733
$31,549,695
DRAFT CONTRACT PROPOSAL - NO LETTER
CITY OF BEAUMONT
CREATED APRIL 28, 2026 FOR FY2026/2027
*See notation below for estimate assumptions
CAPTAINS
STA #66
Engine
Squad
STA #106
Truck 617,754 2
Co. Truck 0* 1
CAPTAIN ENGINEE
ENGINEERS FF II
MEDICS _ _ _ R MEDICS
617,754 2 345,275 1
66 —HR Workweek
SUBTOTALS 1,235,508 345,275
SUBTOTAL STAFF 5 1
SUPERVISING FIRE MARSHAL(PcN14o754)
FIRE SAFETY SPECIALIST (PCN 6967;
543,092 2
543,092 2
543,092 2
0* 1
543,092 2
2,172,368
9 235,306 each
201,261 each
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A 31,463
Volunteer Program (Schedule B) 17,323
Medic Program (Schedule C) 16,646
Battalion Chief Support (Schedule D) 10,650
ECC Support (Schedule E) 41.94
Fleet Support (Schedule F) 95,400
Comm/IT Support (Schedule G) 48.86
Hazmat Support (Schedule 1) 4,099.65
SUPPORT SERVICES SUBTOTAL
234,791 1
704,373 3
FFII
MEDICS
TOTALS
528,742 2 2,269,654 8
793,113 3 1,336,205 5
528,742 2
0* 1
939,164 1,850,597
4 8
per assigned Staff **
Per Entity Allocation
Medic FTE and 6,278
per Fire Station Staff
per Call and 31,850
per Fire Suppression Equip
per Call and 37,104
per Call and 12,241
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT 55,000 each engine
COOPERATIVE FIRE ENGINE 20 STAFFING SHARE AGREEMENT (PCA 37129) (*Engine 20 Staffing on separate additional Exhibit "A")
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
2 Fire Stations
5,297 Number of Calls
9 Assigned Medic FTE
3 Monitors/Defibs
2 Hazmat Stations
7 Number of Hazmat Calls
**
per Defib Basis
per Station
per Station
per Station
2,393,961 9
0* 3
543,092 2
6,542,912
27 235,306 1
201,261 1
436,567 29
774,311 24.61
17,323 1
168,645 9
287,550 27
285,840
95,400 1
333,001
59,614
2,021,682
43,328
55,000 1
954,446
$10,053,935
27.00 Assigned Staff
(3.00) County Funded
0.61 Battalion Chief Allocation
24.61 Total Assigned Staff
27 Pag i b �E�ardto9 10
2 of 7
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
Training
Data Processing
Personnel
Public Affairs / Education
Fire Fighting Equip.
Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement FY 26/27 POSITION SALARIES TOP STEP
434,151 DEPUTY CHIEF
427,591 DIV CHIEF
356,636 BAT CHIEF
308,877 CAPT
345,275 CAPT MEDIC
271,546 ENG
304,729 ENG/MEDIC
234,791 FF II
264,371 FF II/MEDIC
154,762 ADMIN SVCS ANALYST II
126,332 ADMIN SVCS ASST
247,904 DEPUTY FIRE MARSHAL
220,681 EMERGENCY MEDICAL SERVICE SPEC
137,794 EXECUTIVE ASSISTANT II
124,307 FIRE PERMIT TECHNICIAN
140,079 FIRE PREVENTION TECHNICIAN
201,261 FIRE SAFETY SPECIALIST
183,598 FIRE SYSTEMS INSPECTOR
110,917 OFFICE ASSISTANT III
235,306 SUPERVISING FIRE MARSHAL
55,000 FIRE ENGINE
31,463 SRVDEL
17,323 VOL DEL
16,646 MEDIC FTE
6,278 MEDIC MONITORS/DEFIBS REPLACEMENT
10,650 BC SUPPORT
31,850 ECC STATION
41.94 ECC CALLS
95,400 FLEET SUPPORT
37,104 COMM/IT STATION
48.86 COMM/IT CALLS
1,840 FACILITY STATION
430.25 FACILITY FTE
12,241 HAZMAT STATION
4,099.65 HAZMAT CALLS
6,434 HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
- All Salaries based on Salary, Pay Differentials, and Operating Expenses Schedule FY 2026-2027 Dated February 6, 2026 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2025-26 dated January 2026 Preliminary - Non -Safety Personnel and Support Services costs based on FY26/27 Cost Allocation Plan with 5% escalator for FY 27-28 and FY 28-29 Pag7 b =gU 910
3of7
DRAFT CONTRACT PROPOSAL - NO LETTER
CITY OF BEAUMONT
CREATED APRIL 28, 2026 FOR FY2027/2028
*See notation below for estimate assumptions
STA #66
Engine
Squad
STA #106
Truck 648,642 2
Co. Truck 0* 1
66 —HR Workweek
SUBTOTALS 1,297,283
SUBTOTAL STAFF 5
CAPTAINS
CAPTAIN ENGINEER
ENGINEERS
MEDICS MEDICS FF II MEDICS
648,642 2 362,539 1
570,247 2
570,247 2
570,247 2
0* 1
570,247 2
362,539 2,280,986
SUPERVISING FIRE MARSHAL (PCN140754) 247,071
FIRE SAFETY SPECIALIST (PCN 6967 211,324
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule F 33,036
Volunteer Program (Schedule B) 18,189
Medic Program (Schedule C) 17,478
Battalion Chief Support (Schedule D) 11,183
ECC Support (Schedule E) 44.04
Fleet Support (Schedule F) 100,170
Comm/IT Support (Schedule G) 51.30
Hazmat Support (Schedule I) 4,304.63
SUPPORT SERVICES SUBTOTAL
9 each
each
FFII
TOTALS
246,531 1 555,179 2 2,383,137 8
832,769 3 1,403,015 5
739,592 3 555,179 2
0* 1
2,513,659
0*
9 3
570,247 2
986,122 1,943,127 6,870,058
4 8
per assigned Staff **
Per Entity Allocation
Medic FTE and 6,592
per Fire Station Staff
per Call and 33,443
per Fire Suppression Equip
per Call and 38,959
per Call and 12,853
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT 55,000 each engine
COOPERATIVE FIRE ENGINE 20 STAFFING SHARE AGREEMENT (PCA 37129) (*Engine 20 Staffing on separate additional Exhibit "A")
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
2 Fire Stations
5,297 Number of Calls
9 Assigned Medic FTE
3 Monitors/Defibs
2 Hazmat Stations
7 Number of Hazmat Calls
MA J,
Pa �62g11i1 , ., ONit10
4 of 7
**
27 247,071 1
211,324 1
458,396 29
813,020 24.61
18,189 1
per Defib Basis 177,080 9
301,928 27
per Station 300,149
100,170 1
per Station 349,670
per Station 62,594
2,122,800
43,328
55,000 1
954,446
$10,504,027
27.00 Assigned Staff
(3.00) County Funded
0.61 Battalion Chief Allocation
24.61 Total Assigned Staff
27 SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting
Training
Data Processing
Personnel
Procurement
Public Affairs / Education
Fire Fighting Equip.
Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement FY 27/28 POSITION SALARIES TOP STEP
455,859 DEPUTY CHIEF
448,971 DIV CHIEF
374,468 BAT CHIEF
324,321 CAPT
362,539 CAPT MEDIC
285,123 ENG
319,965 ENG/MEDIC
246,531 FF II
277,590 FF II/MEDIC
162,500 ADMIN SVCS ANALYST II
132,649 ADMIN SVCS ASST
260,299 DEPUTY FIRE MARSHAL
231,715 EMERGENCY MEDICAL SERVICE SPEC
144,684 EXECUTIVE ASSISTANT II
130,522 FIRE PERMIT TECHNICIAN
147,083 FIRE PREVENTION TECHNICIAN
211,324 FIRE SAFETY SPECIALIST
192,778 FIRE SYSTEMS INSPECTOR
116,463 OFFICE ASSISTANT I I I
247,071 SUPERVISING FIRE MARSHAL
55,000 FIRE ENGINE
33,036 SRVDEL
18,189 VOL DEL
17,478 MEDIC FTE
6,592 MEDIC MONITORS/DEFIBS REPLACEMENT
11,183 BC SUPPORT
33,443 ECC STATION
44.04 ECC CALLS
100,170 FLEET SUPPORT
38,959 COMM/IT STATION
51.30 COMM/IT CALLS
1,932 FACILITY STATION
451.76 FACILITY FTE
12,853 HAZMAT STATION
4,304.63 HAZMAT CALLS
6,756 HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
- All Salaries based on Salary, Pay Differentials, and Operating Expenses Schedule FY 2026-2027 Dated February 6, 2026 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2025-26 dated January 2026 Preliminary - Non -Safety Personnel and Support Services costs based on FY26/27 Cost Allocation Plan with 5% escalator for FY 27-28 and FY 28-29 age FY27/28
rfNh6c P Nit10
5 of 7
DRAFT CONTRACT PROPOSAL - NO LETTER
CITY OF BEAUMONT
CREATED APRIL 28, 2026 FOR FY2028/2029
*See notation below for estimate assumptions
STA #66
Engine
Squad
STA #106
Truck 681,074 2
Co. Truck 0* 1
66 —HR Workweek
SUBTOTALS 1,362,148 380,666
SUBTOTAL STAFF 5
CAPTAINS
CAPTAIN ENGINEER
ENGINEERS FF II
MEDICS MEDICS
681,074 2 380,666 1
598,758 2
598,758 2
598,758 2
0* 1
598,758 2
2,395,033
1 9
SUPERVISING FIRE MARSHAL (PCN140754)
FIRE SAFETY SPECIALIST (PCN 6967
259,425 each
221,890 each
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule F 34,688
Volunteer Program (Schedule B) 19,098
Medic Program (Schedule C) 18,352
Battalion Chief Support (Schedule D) 11,742
ECC Support (Schedule E) 46.24
Fleet Support (Schedule F) 105,179
Comm/IT Support (Schedule G) 53.87
Hazmat Support (Schedule I) 4,519.86
SUPPORT SERVICES SUBTOTAL
FFII
MEDICS
TOTALS
258,858 1 582,939 2 2,502,295 8
874,409 3 1,473,167 5
776,573 3 582,939 2
0* 1
2,639,344 9
0*
3 598,758 2
1,035,430 2,040,287 7,213,564
4 8
per assigned Staff **
Per Entity Allocation
Medic FTE and
per Fire Station Staff
per Call and 35,115 per Station
per Fire Suppression Equip
per Call and 40,907
per Call and 13,496
6,922 per Defib Basis
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT 55,000 each engine
COOPERATIVE FIRE ENGINE 20 STAFFING SHARE AGREEMENT (PCA 37129) (*Engine 20 Staffing on separate additional Exhibit "A")
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
2 Fire Stations
5,403 Number of Calls
9 Assigned Medic FTE
3 Monitors/Defibs
2 Hazmat Stations
8 Number of Hazmat Calls Jag N
8/2� rh6MA ,
P c 10
6 of 7
**
per Station
per Station
27 259,425 1
221,890 1
481,315 29
853,667 24.61
19,098 1
185,932 9
317,038 27
320,076
105,179 1
372,846
70,244
2,244,080
43,328
55,000 1
954,446
$10,991,733
27.00 Assigned Staff
(3.00) County Funded
0.61 Battalion Chief Allocation
24.61 Total Assigned Staff
27 SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting
Training
Data Processing
Personnel
Procurement
Public Affairs / Education
Fire Fighting Equip.
Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement FY 28/29 POSITION SALARIES TOP STEP
478,652 DEPUTY CHIEF
471,420 DIV CHIEF
393,191 BAT CHIEF
340,537 CAPT
380,666 CAPT MEDIC
299,379 ENG
335,963 ENG/MEDIC
258,858 FF II
291,470 FF II/MEDIC
170,625 ADMIN SVCS ANALYST II
139,281 ADMIN SVCS ASST
273,314 DEPUTY FIRE MARSHAL
243,301 EMERGENCY MEDICAL SERVICE SPEC
151,918 EXECUTIVE ASSISTANT II
137,048 FIRE PERMIT TECHNICIAN
154,437 FIRE PREVENTION TECHNICIAN
221,890 FIRE SAFETY SPECIALIST
202,417 FIRE SYSTEMS INSPECTOR
122,286 OFFICE ASSISTANT I I I
259,425 SUPERVISING FIRE MARSHAL
55,000 FIRE ENGINE
34,688 SRVDEL
19,098 VOL DEL
18,352 MEDIC FTE
6,922 MEDIC MONITORS/DEFIBS REPLACEMENT
11,742 BC SUPPORT
35,115 ECC STATION
46.24 ECC CALLS
105,179 FLEET SUPPORT
40,907 COMM/IT STATION
53.87 COMM/IT CALLS
2,029 FACILITY STATION
474.35 FACILITY FTE
13,496 HAZMAT STATION
4,519.86 HAZMAT CALLS
7,094 HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
- All Salaries based on Salary, Pay Differentials, and Operating Expenses Schedule FY 2026-2027 Dated February 6, 2026 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2025-26 dated January 2026 Preliminary - Non -Safety Personnel and Support Services costs based on FY26/27 Cost Allocation Plan with 5% escalator for FY 27-28 and FY 28-29 P� 8620 rfMATE
0 Nit10
7 of 7
BEAUMONT
-C A L I F O R N I A
May 5, 2026
Robert Fish, Fire Chief
210 W. San Jacinto
Perris, CA 92570
Subject: New Staffing Levels Approval
Dear Chief Fish,
The City of Beaumont works closely with the Riverside County Fire Department to identify needs when preparing the annual budget. As part of the FY 2026-2027 Fire Department Budget, the City of Beaumont approves the Fire Department staffing levels to change from the current BLS Traditional Staffing level to the ALS Municipal Staffing level so the city is in alignment with the Riverside County Fire Department policy 3.5 for staffing levels.
This correspondence serves as the City's notice and letter of intent to proceed with the staffing changes listed below and to amend the current contract with Riverside County. • The staffing configuration includes one Fire Captain, one Fire Apparatus Engineer and one Firefighter II, with one person being a paramedic.
If you have any questions, please do not hesitate to reach out to me at [email protected] or 951-572-3228.
Sincerely,
Kari Mendoza
Acting City Manager
City of Beaumont 1550 E. 6th Street,gent90,7C®f9T911D I (951) 769-8520 I BeaumontCA.gov
BEAUMONTA O R N -
Staff Report
TO: Honorable Mayor and Members of the City Council
FROM: Kari Mendoza, Interim Deputy City Manager
BY: Brittany Navas, Grants Analyst
DATE: May 5, 2026
SUBJECT: Legislative Update — May 2026
Description: This report serves as a legislative update for state legislative activity during the 2025-26 legislative session.
Background and Analysis:
The 2026 legislative session is well underway, with bills advancing through policy committees and legislative activity expected to intensify through early summer.
According to CPPG's April 2, 2026, Legislative Summary, all "spot bills" were required to be amended with substantive language by the end of March, and the Legislature reconvened from Spring Recess on April 6, 2026. Staff continues to monitor measures with the greatest potential impact on municipal operations, local infrastructure, public transparency, digital services, and local governance.
At a Glance: State Legislative Updates
Bill Author Topic (short) Status Notes
CEQA: CEQA exemption for Public Utilities
SB 1008 Ochoa Bogh Exemptions for In Commission -ordered railroad grade crossing Grade Separation Committee closures that are found to pose a public safety Closures threat.
Extends the California High -Cost Fund -A and
Universal Service In High -Cost Fund -B programs to 2033. Relevant SB 1191 Ochoa Bogh because telecommunications support in high - Programs Committee
cost areas can affect service availability and
affordability for residents and businesses.
Requires the Office of Administrative Law to
report regulation disapprovals and reasons to
SB 1204 Ochoa Bogh Administrative In Assembly the Legislature within 60 days. Added Regulations transparency in state rulemaking may help the City monitor regulatory changes affecting
operations.
SB 1357
Ochoa Bogh
Recall Notice of
Intention
In
Committee
Redacts certain personal information from recall
notices and adds website posting requirements
where no newspaper of general circulation
exists. Could affect procedures tied to local
recall efforts and public notice practices.
SB 1254
Ochoa Bogh
Local Gov. Land
Use: General
Plans
n
Comlmittee
Technical cleanup bill making non -substantive
updates to state law governing city and county
general plans.
SB 1402
Ochoa Bogh
Property Tax
Imposition and
Assessment
Appeals
Expand appeal standards from owner -occupied
single-family homes to a broader category of
residential property. Could indirectly affect the
City's property tax base and revenue.
AB 2190
Wallis
Website
Accessibility
In
Committee
This bill would create a legal defense in some
website accessibility claims and assign
responsibility to third -party providers. For the
City, it could affect how web accessibility issues
are managed across City and vendor -supported
digital services.
AB 2400
Wallis
General Plan
Annual Report
In
Committee
Would require cities and counties to report the
number of suite -style student housing quarters
in their annual general plan housing report.
AB 2459
Wallis
Vehicle Charging
Stations
In
Committee
This bill would tie certain occupancy approvals
to completion of electrical service connections
for EV charging stations. For the City, it could
affect permit review, inspection, and certificate
of occupancy processes for applicable
developments.
At a Glance: Federal Legislative Updates
Bill
Author
Topic (short) Status
Notes
FY27 THUD Appropriations Community In
Appropriations Committee Project Funding Committee
Relevant to Beaumont's federal funding
strategy. The House Appropriations
Committee opened FY27 Community
Project Funding requests on February 25,
2026. THUD markup is already scheduled
for May 21, 2026 at the subcommittee level
and June 4, 2026 at full committee.
Surface
Transportation
Reauthorization
Transportation
Infrastructure
Committee
Federal
Transportation
Reauthorization
In
Committee
Would shape future highway, freight, rail,
and formula/discretionary transportation
funding.
S. 3941
Cortez Masto Municipal Bonds
In
Committee
Would restore tax-exempt treatment for
certain state and local bonds guaranteed
by a Federal Home Loan Bank, which
could expand financing options for local
infrastructure and community development.
H.R. 7769 McClain Municipal Bonds Introduced
House companion to S. 3941; relevant as a
municipal -finance watch item because it
could improve financing flexibility for certain
state and local bond issuances.
At the federal level, Congress continues to focus heavily on budget reconciliation, appropriations, and national funding priorities, including a proposed reconciliation package that may allocate approximately $70 billion toward immigration enforcement and related programs.
Ongoing funding challenges within the Department of Homeland Security highlight broader federal budget uncertainty, which may indirectly affect grant availability, infrastructure funding timelines, and intergovernmental coordination. Additionally, continued activity surrounding federal budget proposals, agency restructuring, and infrastructure -related legislation underscores the importance of monitoring federal actions that could influence local funding opportunities and regulatory environments.
Fiscal Impact:
The estimated cost of preparing this staff report is $300.
Laws that have passed may require changes to be implemented. Staff will evaluate those changes and provide updates to the Council along with taking budget amendments to the Council if needed.
Recommended Action:
Receive and file.
APPENDIX A
RIVERSIDE COUNTY
BOARD OF SUPERVISORS
POLICY ITEM 3.5, JANUARY 24, 2012
FIRE DEPARTMENT 3 PERSON STAFFING
STANDARD
SUBMITTAL TO THE BOARD OF SUPERVISORS
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
FROM: Supervisor Jeff Stone SUBMITTAL DATE: January 17, 2012 SUBJECT: Firefighter Installation on Riverside County Engines (FIRE) Policy RECOMMENDED MOTION::.
That the Board embrace the Fire Policy, that ensures that all Riverside County Engine Companies• have as a minimum, a 3 -person team consisting of:
1. Fire Captain;
2. Fire Apparatus Engineer;
3. Firefighter;
and wherever possible, included within one of these 3 descriptions, should be a firefighter that is an•EMT or Paramedic; as well.
BACKGROUND:
Riverside County has always- made:public safety a•.top priority, .even in these challenging, economic times. We all have learned to: do mons with. less, but. cannot compromise on a minimum level of fire services that without, not only jeopardizes the health and safety of our constituents, but also, can jeopardize the safety of our valiant firefighters:In order to have a oortsistentt Ievetof expertise.hert responding. to a°medicat.or fire emergency, the County should have as a minimum staffing the formula referenced above.
J
Supervisor
Third District
JS:vc
)44coi
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Stone, seconded by Supervisor Tavaglione and duly carried by unanimous vote, IT WAS ORDERED that the above matter is approved as recommended.
Ayes: Tavaglione, Stone and Ashley
Nays: Buster and Benoit
Absent: None
Date: January 24, 2012
xc: Supvr. Stone, Fire
3.5