Montebello City Council
November 12, 2025

will not be allowed for any portion of work on the project.

Light weight tracked type equipment shall be used to accomplish stabilization of unsuitable subgrade.

Removals shall consist of the sawcut and removal of all materials, regardless of character, necessary for the construction of the project as shown or indicated on the plans and specifications.

All existing pavement joining new construction shall be sawcut in a straight line, to the limits as shown on the Plans or as instructed by the Engineer. All joins to existing conditions shall be constructed to provide a smooth transition between the new pavement and existing pavement.

Sawcutting of concrete shall be accomplished by the use of a power driven saw. The depth of cut shall be deep enough to produce a clean, straight break without loosening, cracking, or damaging adjoining asphalt or concrete. Waste material from sawcut operations shall be broom cleaned or vacuumed, and disposed of in accordance with section entitled "Recycling of Materials" in Section V of these Specifications. Cleaning of sawcut area by washing and directing waste to public storm drains shall not be permitted.

Contractor shall exercise due caution to avoid any damage to the existing utilities and improvements to be protected in-place. Any damage caused by Contractor and/or his equipment shall be repaired or replaced as called out in Section 400 of the Standard Specifications at Contractor's expense.

The Contractor shall scan the work area using a metal detector of adequate strength prior to any sawcutting, excavation or grinding of the existing pavement. Contractor shall be responsible for locating and protecting manhole, water valve, utility access frames and covers or other metal appurtenances buried below the existing pavement surface whether shown on the plans or not.

Existing concrete and miscellaneous removals shall be immediately removed from the project site and disposed of by the Contractor at his own expense at a legal dump and/or recycling site.

Removal areas shall be adequately barricaded to the satisfaction of the Engineer. Removal areas of 4 L.F. or less shall have one lighted flashing barricade, and areas greater than 4 L.F. shall have a flashing barricade at each end.

The Contractor shall take particular care when removing existing sidewalk, and curb & gutter to prevent damage to existing lawns, landscaping and sprinkler systems, and above or below ground structures/utilities. Any damage to existing lawns and landscaping or existing sprinkler systems shall be repaired within 48 hours at the Contractor’s expense.

The Contractor shall be responsible for any damage to existing trees, landscaping, concrete, above and below ground structures, utilities, pavements and curbs as a result of his operations, and will be required to repair or replace same at his own expense to the satisfaction of the Engineer.

All patching and repair work for any removals shall be to the original condition unless directed

otherwise by the City.

Historic items, relics, antiques, and similar objects including, but not limited to, cornerstones and their contents, commemorative plaques and tablets, and other items of interest or value to Owner that may be uncovered during demolition remain the property of Owner. Carefully salvage in a manner to prevent damage and promptly return to Owner.

SECTION 402 – UTILITIES
402-1 LOCATION
The following is hereby added to this subsection of the Standard Specifications:

The location and existence of any underground utility or substructure was obtained from a search of available records. No guarantee is made or implied that the information is complete or accurate.

It shall be the Contractor’s responsibility alone to determine the exact location of underground utilities or substructures of every nature and to protect them from damage. The Contractor shall excavate and expose all high-risk underground facilities. The Contractor shall notify the owners of all known utilities and substructures as set forth in the Specifications.

PART 6 – TEMPORARY TRAFFIC CONTROL
Unless otherwise noted, the provisions below shall supplement those provisions in Part 6 of the Standard Specifications for Public Works Construction.

SECTION 600 - ACCESS
600-1 GENERAL
Add the following:

At least 24 hours in advance of closing or restricting access to any property, the Contractor shall notify the owner or resident of said property. A copy of said notification shall be provided to the Engineer. The Contractor shall conduct its operations, including those of its subcontractors and suppliers, so as to provide reasonable access to the adjacent properties and have no greater length or quantity of work under construction than can be properly prosecuted with a minimum of inconvenience to the public and other contractors engaged on adjacent or related work. 600-2 VEHICULAR ACCESS
Add the following:

Vehicular access to properties within the vicinity of the Work, for the purpose of waste collection, shall be maintained for the duration of the Project. Any temporary changes in the frequency of collection or the collection day(s), requested by the Contractor for their operations, must be agreed upon by the service provider and approved by the Engineer. Once approved, the Contractor shall notify all affected properties at least 14 Days in advance of the change in the waste collection schedule. A second notice shall be posted 1 Day prior to the change in the waste collection schedule. Waste collection map(s), including service provider contact information, will be provided to the Contractor after award of the Contract.

Unless the Contractor makes other arrangements satisfactory to the Engineer and the owners, the following shall also apply to business establishments:
a) For each establishment (such as, but not limited to, gas stations, markets and other "drive in" businesses) on the corner of an intersection that has a driveway (or driveways) on each intersecting street, the Contractor shall provide vehicular access to at least one driveway on each intersecting street unless otherwise approved in writing by the Engineer. b) For each establishment (such as but not limited to motels, parking lots and garages) which has a one way traffic pattern with the appropriate entrance driveway and exit driveway, the Contractor shall provide vehicular access to both the entrance driveway and the exit driveway.

SECTION 601 - TEMPORARY TRAFFIC CONTROL FOR MAINTENANCE AND

WORK ZONES
601-1 GENERAL
Add the following:

Street closures, detours, lane closures, signs, lights, and other traffic control devices shall conform to the latest approved version of the California Manual on Uniform Traffic Control Devices (California MUTCD). The California MUTCD is available at the following address:
https://dot.ca.gov/programs/safety-programs/sign-specs
Unless otherwise approved by the Engineer, the Contractor shall allow passage of public transit coaches through the Work area at all times. For the Metropolitan Transportation Authority (Metro), the Contractor shall notify the Stops and Zones Representative, (213) 922-5190, at least 48 hours prior to construction at bus stop zones to allow Metro to temporarily abandon and relocate bus stop zones within the construction area.

Lips greater than one inch created during construction which is to remain overnight shall be ramped with temporary asphalt concrete at a slope not to exceed 1:1.

The roadway shall be cold milled and/or paved to full width at the end of each day.

601-2 TEMPORARY TRAFFIC CONTROL PLAN (TCP)
601-2.1 General
Replace the first sentence with the following:

The Contractor shall prepare and submit temporary traffic control plans to the Agency for review and approval.
601-2 TEMPORARY TRAFFIC CONTROL PLAN (TCP)
601-2.1 General
Replace the first paragraph with the following:

The Contractor shall prepare and submit a TCP in accordance with 3-8.1 of Section G for approval by the Agency. Traffic control activities and milestones shall be shown as activities on the Contractor's construction schedule in accordance with 6-1 of Section G.

Add the following:

The requirements set forth in the latest approved version of the California Manual on Uniform Traffic Control Devices (California MUTCD) shall govern the design of the proposed traffic control. The California MUTCD is available at the following address:
https://dot.ca.gov/programs/safety-programs/sign-specs
The total length of the Project shall be shown including the signing and striping transitions in advance of the Work area; and existing striping, signing and raised medians, if any. The sheets shall display the Project name; phase identification; name of firm preparing the plan; name and stamp of the Civil Engineer; approval block for each jurisdictional agency; north arrow; sheet number; and number of sheets comprising the traffic control plans. General notes and symbol definitions shall be included when required. Adequate dimensioning shall be provided to allow for Agency checking and proper field installation.

In no case shall traffic be diverted from the existing traveled way without prior approval of the Engineer. Detour striping will not be permitted on any surface course of asphalt concrete pavement constructed on the Project. Temporary striping shall be detour grade traffic tape unless otherwise approved by the Engineer.

In order to facilitate the flow of traffic during the Contract duration, the Agency reserves the right to extend the limits of the Project to include any areas where removal of striping or marking, construction of detour pavement, or signing and delineating is deemed necessary by the Engineer. 601-2.2 Payment

Payment for preparation of the traffic control plan will be made at the Stipulated Unit Price in the Bid for “TRAFFIC CONTROL
601-3 TEMPORARY TRAFFIC CONTROL (TTC) ZONE DEVICES
601-3.1General
Add the following:

The Contractor shall provide, install, and maintain all the traffic control devices including signing, striping, marking, barricades, delineators, flashing arrow signs, and other devices deemed necessary for the protection of the vehicular and pedestrian traffic throughout the Project area as required by these Specifications and as directed by the Engineer. The Project area shall include the construction area and areas required for the advance signing and transitions to and from the existing traffic control and the construction traffic control.

Traffic control devices shall conform to latest approved version of the California MUTCD, https://dot.ca.gov/programs/safety-programs/sign-specs, and the Standard Plans.

When no longer required, all temporary traffic control devices installed and/or covered by the Contractor shall be promptly removed and/or restored by the Contractor.

Any action on the part of the Engineer in directing the Contractor's attention to any inadequacy of the required devices and services or any action of the Agency to alleviate the Contractor's inadequacies shall not relieve the Contractor from its responsibility for public safety or abrogate its obligation to provide and maintain these devices and services. If the Contractor fails to provide and maintain these devices and services and the Agency is required to alleviate said condition, the total charges of labor, equipment and materials, including overhead and transportation, accrued by the Agency for such work will be deducted from any monies due the Contractor.

The Contractor shall be responsible for maintaining traffic control devices in their proper positions at all times. The Contractor shall replace, repair or clean such devices whenever necessary in order to ensure and preserve their appearance and functionality. The Contractor shall remove and dispose of all damaged barricades, including those furnished and placed by the Agency. 601-3.5 Signs and Signage
601-3.5.1 General
Add the following:

The Agency will furnish any necessary "No Parking" signs (signs) at no cost to the Contractor.

Signs shall be installed by the Contractor after approval for such by the Engineer. Signs shall be installed for each construction activity or operation, unless such activities or operations will occur

within 2 Working Days of each other. Signs shall be posted a minimum of 48 hours in advance of the start of each “No Parking” restriction.
601-3.5.2 Payment
Replace the entire sentence with the following:

No separate or additional payment will be made for signs and signage. Payment shall be considered as included in the lump sum Bid price for “TRAFFIC CONTROL.” 601-3.7 Traffic Sign Enhancement Devices
601-3.7.5 Portable Changeable Message Signs (PCMS)
Replace the first paragraph with the following:

PCMS shall be furnished, placed, operated, and maintained at the locations shown on the TCP or as directed by the Engineer.
601-3.7.6 Flashing Arrow Signs
Add the following:

Flashing arrow signs (flashing arrow installed, and maintained boards) shall be furnished, placed, operated, and maintained at the locations shown on the TCP or as directed by the Engineer. 601-3.7.8 Measurement
Replace the second paragraph with the following:

Portable changeable message signs and flashing arrow signs will not be measured separately for payment.
601-3.7.9 Payment
Replace the second paragraph with the following:

No separate or additional payment will be made for portable changeable message signs and flashing arrow signs. Payment shall be considered as included in the lump sum Bid price for “TRAFFIC CONTROL.”
601-4 TEMPORARY TRAFFIC STRIPING AND PAVEMENT MARKINGS
601-4.1 General
Add the following:

Striped roadways shall be delineated with temporary raised reflective markers when left without striping overnight.
601-4.5 Payment
Add the following:

No separate or additional payment will be made for the removal of temporary traffic striping and pavement markings. Payment shall be considered as included in the lump sum Bid price for, “TRAFFIC CONTROL.”
601-5 TRAFFIC LANE WIDTHS AND CLEARANCES
Replace the entire subsection with the following:
601-5 TRAFFIC LANE WIDTHS, CLEARANCES, AND OTHER REQUIREMENTS 601-5.1 General
Add the following:

Traffic lane requirements shall be as shown on the TCP and as follows:

For installation of traffic control devices during daylight and nighttime work hours, the Contractor shall conform to the latest approved version of the California MUTCD.

Access to existing residences shall be provided at all times. The contractor shall coordinate with property owners for limited driveway access.

Roadway may be reduced by one lane in each direction and a left turn lane where existing during daylight working hours. Left-turn lanes may be closed when in conflict with construction.

Adjacent streets shall not be closed concurrently.

The Contractor shall provide and maintain 11-foot-wide minimum traffic lanes unless otherwise detailed in the TCP.

Temporary raised reflective markers shall be installed and maintained when existing striped roadways have been removed and left without striping overnight.

Steel traffic plates may be used during non-working hours. Warning signs W8-24 “STEEL PLATE AHEAD” signs shall be placed on all approaches to steel plates.

Lips greater than one inch created during construction which is to remain overnight shall be ramped with temporary asphalt concrete at a slope not to exceed 1:1.

The roadway shall be cold milled and/or paved to full width at the end of each day.

The Contractor shall provide flaggers as necessary, during performance of Work, to give adequate warning to road users of any changed field conditions to be encountered. 601-9 STREET CLOSURES AND DETOURS
The Contractor shall comply with all applicable State, County and City requirements for the closure of streets. The Contractor shall provide flag persons and watch persons as required to control traffic and advise the public of detours and construction hazards. The Contractor shall also be responsible for compliance with additional public safety requirements which may arise during construction.

At least 48 hours in advance of closing, or partially closing, or reopening, any street, alley, or other public thoroughfare, the Contractor shall notify the Police, Fire, traffic and engineering departments of jurisdictional agencies involved, and comply with their requirements. Proposed deviations from this procedure must first be approved in writing by the Engineer.

The Contractor shall submit in accordance with 3-8 its proposed schedules for street and lane closures, and its proposed methods for traffic control to comply with the requirements specified in 601-3.1 and 601-3.2. Key traffic control schedule activities and milestones shall be included in the Contractor's construction schedule as specified in 6-1 of Section G. This submittal shall be made sufficiently in advance of any rerouting or diversion of traffic by the Contractor to allow for review and approval of the proposed traffic control by the Agency. Street closure schedules must be submitted 20 Days prior to closing any street.

Where streets in which storm drain, waterline, or sewer line conduit is being constructed are to be closed to through traffic, it shall be understood that such closures shall apply only to the portions of such streets where construction is actually in progress. Unless otherwise specified, the Contractor shall provide access for local vehicular and pedestrian traffic on streets closed to through traffic.

Any street or alley, which intersects the street in which mainline conduit construction work is being done and for which traffic requirements are not otherwise specified, may be closed at its intersection with the Work provided that two adjacent streets are not closed simultaneously.

However, where the street in which mainline conduit construction work is being done is the only access to a cul de sac or dead-end street or alley, vehicular access thereto shall be maintained at all times.

Where access to the Work sites involves passage through locked gates, the Contractor shall furnish its own locks in order to provide passage through the gates while maintaining security. 601-10 PAYMENT
Payment for the following items shall be considered as included in the lump sum Bid price for “TRAFFIC CONTROL”:

a) Furnishing, installing, maintaining, and removing traffic control devices not specified as individual Bid items.
b) Furnishing, installing, maintaining, and removing temporary raised reflective markers. c) Removal and disposal of damaged barricades, including those furnished by the Agency, and
d) All other work required by Subsections 600 and 601, and the Traffic Control Plans not included as a separate Bid item.

CITY OF MONTEBELLO

CITYWIDE ADA ENHANCEMENTS
C.P. No. 939

LIST OF STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION
2021
Plan No. Description
Standard Plans for Public Works Construction (SPPWC):

SPPWC 110-2 Driveway Approaches
SPPWC 111-5 Curb Ramp
SPPWC 112-2 Curb and Sidewalk Joints
SPPWC 113-2 Sidewalk and Driveway Replacement
SPPWC 120-3 Curb and Gutter – Barrier
SPPWC 121-3 Curb and Gutter – Mountable
SPPWC 523-2 Root Pruning

APPENDIX “B”

DEPARTMENT OF INDUSTRIAL RELATIONS (DIR)

CONTRACTOR REGISTRATION NUMBER FORM

Department of Industrial Relations (DIR) Contractor
Registration Number

Beginning July 1, 2014, contractors must register with the Department of Industrial Relations (DIR) before bidding on public works contracts in California. For more information, please refer to this section of the Department of Industrial Relations Website:
http://www.dir.ca.gov/Public-Works/PublicWorks.html.

Per this requirement, provide the following information:

___________________________________________________________________ Contractor Name

Contractor Department of Industrial Relations Registration Number:

Expiration Date of Registration Number

*(THIS FORM MUST BE SUBMITTED WITH THE SEALED BID) *

APPENDIX “C”

PROJECT LABOR AGREEMENT

Print Form
Revised 2011
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): City of Montebello P.O. Box 3044, Room 113
Sacramento, CA 95812-3044
County Clerk
1600 W. Beverly Boulevard
Montebello, CA 90640
County of: Los Angeles (Address)
Project Title: CP939 ADA Enhancements
Project Applicant: City of Montebello
Project Location - Specific: CP939 ADA Enhancements (Citywide) Project Location – City: Montebello Project Locations – County: Los Angeles Description of Nature, Purpose and Beneficiaries of Project Concrete sidewalk removal and replacement, enhanced American with Disabilities Act (ADA) accessibility path of travel.

Name of Public Agency Approving Project: City of Montebello Name of Person or Agency Carrying Out Project: Cesar Roldan, Director of Public Works Exempt Status: (check one):

Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a)); Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); Categorical Exemption. State type and section number: §15301 Class 1 Statutory Exemptions. State code number:

Reasons why project is exempt: Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA).

Lead Agency
Contact Person: Cesar Roldan Area Code/Telephone/Extension: 323-887-1462 If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: Date: November 13, 2025 Title: Director of Public Works Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.

No.1 Unit (SF) Unit Cost Cost
1 Wilcox Ave (East Side) -
Victoria Ave to Via
Campo
2124 San Antonio Dr (on Wilcox
Ave) (City Tree) 200
2 Wilcox Ave (East Side) -
Victoria Ave to Via
Campo
2121 Merle Dr (on Wilcox) (City
Trees) 64
3 Wilcox Ave (East Side) -
Victoria Ave to Via
Campo 850 N Wilcox Ave (City Trees) 192
4 Wilcox Ave (East Side) -
Victoria Ave to Via
Campo 850 N Wilcox Ave (City Trees) 128
5 Wilcox Ave (East Side) -
Victoria Ave to Via
Campo 880 N Wilcox Ave (City Trees) 64
6 Wilcox Ave (East Side) -
Victoria Ave to Via
Campo 880 N Wilcox Ave (City Trees) 192
7 Poplar Ave
101 Avenida del Merced (on
Poplar Ave) (City Tree) 50
8 Westmoreland Dr - Vail
Ave to End
1501 Westmoreland Dr (City
Tree) 50
9 Westmoreland Dr - Vail
Ave to End
1425 Westmoreland Dr (City
Tree) 25
10 Westmoreland Dr - Vail
Ave to End
1404 Westmoreland Dr (City
Tree) 75
11 Westmoreland Dr - Vail
Ave to End
1508 Westmoreland Dr (Tree
Removed Prior) 250
12 Westmoreland Dr - Vail
Ave to End (City Tree) 25
Street
District 1
CP-939 ADA ENHANCEMENT

13 16th St - Germain Dr to
Westmoreland Dr 816 N 16th St (Private tree) 48
14 16th St - Germain Dr to
Westmoreland Dr 860 N 16th St 90
15 16th St - Germain Dr to
Westmoreland Dr 864 N 16th St (Private tree) 75
16 16th St - Germain Dr to
Westmoreland Dr
1509 Westmoreland Dr (on 16th
St) 25
17 16th St - Germain Dr to
Westmoreland Dr
1601 Westmoreland Dr (on 16th
St) 75
18 Adlea Dr - Maple Ave to
Loma Rd 1508 Aldea Dr 42
19 Adobe Ave - Avenida De
La Merced to Adobe Ave 924 N Adobe Ave 50
20 Adobe Ave - Avenida De
La Merced to Adobe Ave 946 N Adobe Ave 50
21 Adobe Ave - Avenida De
La Merced to Adobe Ave 946 N Adobe Ave 100
22 Adobe Ave - View Crest
Dr to Avenida De La
Merced Across from 829 N Adobe Ave 50
23 Arroyo Dr (South Side) -
Paramount Blvd to
Oakmill Ave
1620 Kernville Ave (on Arroyo
Dr) (City Tree) 32
24 Ashiya Rd - Savannah St
to End 900 W Ashiya Rd 25
25 Ashiya Rd - Savannah St
to End 933 W Ashiya Ave 25
26 Atascadero Pl - Scott
Ave to End 943 Atascadero 100

27 Avenida De La Merced -
Fourth St to Montebello
Blvd
630 Marek Dr (on Ave De
Merced) 25
28 Avenida De La Merced -
Fourth St to Montebello
Blvd 700 W Ave De Merced 50
29 Azalea Dr - Los Amigos
Ave to Sanchez St 933 Azalea Dr (City Tree) 25
30 Azalea Dr - Sanchez St to
Adobe Ave 524 Azalea Dr (City Tree) 50
31 Balanda Dr - Poplar Ave
to Second St 132 Balanda Dr 25
32 Bunker Hill Ave - Madero
St to Iguala St 831 W Bunker Hill Ave 42
33 Burke Dr - Los Amigos
Ave to Poplar Ave 217 E Burke Dr 25
34 Burke Dr - Los Amigos
Ave to Poplar Ave
222 E Los Amigos Ave (on Burke
Dr) 25
35 Burke Dr - Los Amigos
Ave to Poplar Ave 124 W Burke Dr 50
36 Cuesta Way - Aldea Dr to
Taylor Ave 1308 Cuesta Way 42
37 Darcy Dr - Vail Ave to
Perry Ave 1716 Darcy Dr 32
38 El Camino Dr - Aldea Dr
to Taylor Ave 1517 El Camino Dr 50
39 El Camino Dr - Aldea Dr
to Taylor Ave Across from 1513 El Camino Dr 42
40 Elmbrake Ln - Hanging
Rock Ave to Firevale Ave 158 E Elmbrake ln 32

41 Eula Dr - Third St to End 304 E Eula Dr (City Tree) 50 42 Firvale Ave - Arroyo Dr to
Ellingbrook Dr 1600 Firvale Ave 50
43 Firvale Ave - Arroyo Dr to
Ellingbrook Dr 1632 Firvale Ave 50
44 Firvale Ave - Arroyo Dr to
Ellingbrook Dr 1640 Firvale Ave 50
45 Firvale Ave - Arroyo Dr to
Ellingbrook Dr Across from 1739 Firvale Ave 50
46 Gardner Dr - Merle Dr to
Westmoreland Dr 832 Gardner Dr 21
47 Gardner Dr - Merle Dr to
Westmoreland Dr 844 Gardner Dr (Private Tree) 48
48 Gardner Dr - Merle Dr to
Westmoreland Dr 844 Gardner Dr (Private Tree) 32
49 Gardner Dr - Merle Dr to
Westmoreland Dr 881 Gardner Dr 32
50 Gardner Dr - Merle Dr to
Westmoreland Dr 877 Gardner Dr (Private Tree) 32
51 Gardner Dr - Merle Dr to
Westmoreland Dr 877 Gardner Dr (Private Tree) 48
52 Gardner Dr - Merle Dr to
Westmoreland Dr 877 Gardner Dr (Private Tree) 32
53 Germain Dr - Perry Ave
to End Across from 1637 Germain Dr 50
54 Germain Dr - Perry Ave
to Lincoln Ave 1724 Germain Dr (City Tree) 50

55 Germain Dr - Perry Ave
to Lincoln Ave
Germain Dr
(City Tree) 50
56 Germain Dr - Perry Ave
to Lincoln Ave
1900 W Lincoln Ave (on Germain
Dr) (City Tree) 50
57 Germain Dr - Perry Ave
to Lincoln Ave 1817 Germain Dr (City Tree) 50
58 Germain Dr - Perry Ave
to Lincoln Ave 1813 Germain Dr (City Tree) 50
59 Germain Dr - Perry Ave
to Lincoln Ave 1729 Germain Dr (City Tree) 50
60 Germain Dr - Perry Ave
to Lincoln Ave 1725 Germain Dr (City Tree) 50
61 Germain Dr - Perry Ave
to Lincoln Ave 1721 Germain Dr (City Tree) 50
62 Gordan Pl - Maple Ave to
End 1400 Gordon Pl 75
63 Greycastle Ave -
Ellingbrook Dr to
Elmbrake Ln
1616 N Greycastle Ave (City
Tree) 32
64 Greycastle Ave -
Ellingbrook Dr to
Elmbrake Ln
1628 N Greycastle Ave (City
Tree) 32
65 Greycastle Ave -
Ellingbrook Dr to
Elmbrake Ln
1628 N Greycastle Ave (City
Tree) 32
66 Hanging Rock Ave -
Ellingbrook Dr to Arroyo
Dr
1624 Hanging Rock Ave (City
Tree) 25
67 Hibiscus St - Avenida De
La Merced to End 904 Hibiscus St (City Tree) 50
68 Hibiscus St - Avenida De
La Merced to End 901 Hibiscus St (City Tree) 50

69 MONT-Z1 - Howard Ave -
Jefferson Blvd to Lincoln
Ave
1108 Lexington Ave (on Howard
Ave) 41
70 MONT-Z1 - Howard Ave -
Jefferson Blvd to Lincoln
Ave 801 N Juarez St (on Howard ave) 18
71 MONT-Z1 - Howard Ave -
Jefferson Blvd to Lincoln
Ave 709 N Juarez St (on Howard Ave) 61
72 MONT-Z1 - Howard Ave -
Jefferson Blvd to Lincoln
Ave 709 N Juarez St (on Howard Ave) 16
73 MONT-Z1 - Howard Ave -
Jefferson Blvd to Lincoln
Ave 713 N Juarez St (on Howard Ave) 16
74 MONT-Z1 - Howard Ave -
Jefferson Blvd to Lincoln
Ave 801 N Juarez St (on Howard Ave) 9
75 MONT-Z1 - Howard Ave -
Jefferson Blvd to Lincoln
Ave 821 N Juarez St (on Howard Ave) 41
76 MONT-Z1 - Howard Ave -
Jefferson Blvd to Lincoln
Ave 845 N Juarez St (on Howard Ave) 60
77 MONT-Z1 - Howard Ave -
Jefferson Blvd to Lincoln
Ave 869 N Juarez St (on Howard Ave) 9
78 Howard Ave - Lincoln
Ave to Victoria Ave
1110 Michelle Ct (on Howard)
(Private Tree) 100
79 Howard Ave - Lincoln
Ave to Victoria Ave
1110 Michelle Ct (on Howard
(Private Tree) 50
80 Ironstone Ave -
Ellingbrook Dr to Arroyo
Dr 1612 Ironstone Ave (City Tree) 16
81 Juarez St - Lexington Ave
to Rocky Hill Ave 825 N Juarez St 9
82 Las Flores Ave - Avenida
De La Merced to Los
Amigos Ave 926 Las Flores Ave 16

83 Lexington Ave - Rocky
Hill Ave to Concord Ave Across from 806 Lexington Ave 75 84 Loma Rd - Vail Ave to
Maple Ave 1710 Loma Rd 100
85 Los Amigos Ave - Adobe
Ave to Sanchez St 544 E Los Amigos Ave (City Tree) 50
86 Los Amigos Ave - Adobe
Ave to Sanchez St 532 E Los Amigos Ave City Tree) 50
87 Los Amigos Ave - Adobe
Ave to Sanchez St 532 E Los Amigos Ave (City Tree) 50
88 Los Amigos Ave - Adobe
Ave to Sanchez St 516 E Los Amigos Ave (City Tree) 50
89 Los Amigos Ave - Las
Flores Ave to Sanchez St
1001 Hibiscus st (on Los Amigos
Ave) 50
90 Maple Ave - Germain Dr
to Westmoreland Dr
1424 Germain Dr (on Maple Ave)
(City Tree) 75
91 Maple Ave - Germain Dr
to Westmoreland Dr
Across from 821 Maple Ave (City
Tree) 50
92 Maple Ave - Germain Dr
to Westmoreland Dr
Across from 825 Maple Ave (City
Tree) 50
93 Maple Ave - Germain Dr
to Westmoreland Dr
1501 Westmoreland Dr (on N
Maple Ave) (City Tree) 50
94 Maple Ave - Germain Dr
to Westmoreland Dr 861 N Maple Ave (City Tree) 75
95 Maple Ave - Germain Dr
to Westmoreland Dr 845 N Maple Ave (City Tree) 100
96 Maple Ave - Germain Dr
to Westmoreland Dr 833 N Maple Ave (City Tree) 25

97 Marconi St - Germain Dr
to 16th St 820 Marconi St 41
98 Marconi St - Germain Dr
to 16th St 844 Marconi St 41
99 Marconi St - Germain Dr
to 16th St 829 Marconi St 50
100
Marconi St - Germain Dr
to 16th St 817 Marconi St 41
101
Marek Dr - Fourth St to
Avenida De La Merced 504 Marek Dr (Private Tree) 25
102
Marek Dr - Fourth St to
Avenida De La Merced 601 Marek Dr (Private Tree) 75
103
Merle Dr -
Westmoreland Dr to
Germain Dr 2101 Merle Dr (City Tree) 50
104
Neil Armstrong St -
Arroyo Dr to Mountain
Terrace Ln
1704 Mountain Terrace Ln (on
Neil Armstrong St) (City Tree) 72
105
Neil Armstrong St -
Arroyo Dr to Mountain
Terrace Ln
1791 Neil Armstrong St (City
Tree) 50
106
Neil Armstrong St -
Arroyo Dr to Mountain
Terrace Ln
1781 Neil Armstrong St (City
Tree) 50
107
Neil Armstrong St -
Arroyo Dr to Mountain
Terrace Ln
1761 Neil Armstrong St (City
Tree) 50
108
Neil Armstrong St -
Mountain Terrace Ln to
Market Place Dr
1721 Neil Armstrong St (City
Tree) 25
109
Neil Armstrong St -
Mountain Terrace Ln to
Market Place Dr
1640 Neil Armstrong St (City
Tree) 50
110
Neil Armstrong St -
Mountain Terrace Ln to
Market Place Dr
1630 Neil Armstrong St (City
Tree) 50

111
Neil Armstrong St -
Mountain Terrace Ln to
Market Place Dr
1640 Neil Armstrong St (City
Tree) 75
112
Neil Armstrong St -
Mountain Terrace Ln to
Market Place Dr
351 Ridge Terrace Ln (on Neil
Armstrong St) (City Tree) 50
113
Neil Armstrong St -
Mountain Terrace Ln to
Market Place Dr
348 Ridge Terrace Ln (on Neil
Armstrong St) (City Tree) 50
114
Neil Armstrong St -
Mountain Terrace Ln to
Market Place Dr
1710 Mountain Terrace Ln (on
Neil Armstrong St) (City Tree) 50
115
Oakmont Dr - Raywood
Ave to End
800 View Crest Dr (on E
Oakmont Dr) 50
116
Orcutt Dr - Sanchez St to
Oakmont Dr 708 Orcutt Dr (City Tree) 50
117
Orcutt Dr - Sanchez St to
Oakmont Dr 720 Orcutt Dr (City Tree) 50
118
Orcutt Dr - Sanchez St to
Oakmont Dr 749 Orcutt Dr (City Tree) 50
119
Paramount Blvd -
Montebello Blvd to
Arroyo Dr
1605 Firvale Ave (on Paramount
Blvd) (City Tree) 50
120
Paramount Blvd -
Montebello Blvd to
Arroyo Dr
1613 Firvale Ave (on Paramount
Blvd) (City Tree) 100
121
Paramount Blvd -
Montebello Blvd to
Arroyo Dr
1717 Firvale Ave (on Paramount
Blvd) (City Tree) 100
122
Paramount Blvd -
Montebello Blvd to
Arroyo Dr
1717 Firvale Ave (on Paramount
Blvd) (City Tree) 50
123
Paramount Blvd -
Montebello Blvd to
Arroyo Dr
101 E Arroyo Dr (on Paramount
Blvd) (City Tree) 25
124
Perry Ave - Germain Dr
to Westmoreland Dr 828 Perry Ave (Private Tree) 21

125
Perry Ave - Germain Dr
to Westmoreland Dr 828 Perry Ave (Private Tree) 41
126
Perry Ave - Germain Dr
to Westmoreland Dr 888 Perry Ave (Private Tree) 41
127
Perry Ave - Germain Dr
to Westmoreland Dr 809 Perry Ave (Private Tree) 41
128
Raywood Ave - Avenida
De La Merced to
Oakmont Dr 832 Raywood Ave (City Tree) 50
129
Raywood Pl - Azalea Dr
to End
920 Raywood Pl (City
Tree) 200
130
Raywood Pl - Azalea Dr
to End 920 Raywood Pl (City Tree) 50
131
Revere Ave - Vera Cruz
St to End 826 N Revere Ave 50
132
Sanchez St - Avenida De
La Merced to Rancho Dr 813 N Sanchez St (City Tree) 50
133
Second St - Los Amigos
Ave to Oakmont Dr 817 N 2nd St 50
134
Second St - Oakmont Dr
to Lincoln Ave 704 N 2nd St (City Tree) 50
135
Second St - Oakmont Dr
to Lincoln Ave 708 N 2nd St (City Tree) 50
136
Second St - Oakmont Dr
to Lincoln Ave 745 N 2nd St (City Tree) 50
137
Second St - Oakmont Dr
to Lincoln Ave 733 N 2nd St (City Tree) 50
138
Second St - Oakmont Dr
to Lincoln Ave
201 Dochan Cir (on N Second St)
(City Tree) 50

139
Taylor Ave - El Camino Dr
to Lincoln Ave 845 N Taylor Ave (Private Tree) 50
140
Taylor Ave - El Camino Dr
to Lincoln Ave 712 N Taylor Ave 50
141
Taylor Ave - El Camino Dr
to Lincoln Ave 716 N Taylor Ave 50
142
Taylor Ave - El Camino Dr
to Lincoln Ave 818 N Taylor Ave 50
143
Taylor Ave - Lincoln Ave
to Victoria Ave 633 N Taylor Ave (Private Side) 25
144
Third Street - Los Amigos
Ave to Oakmont Dr 809 N 3rd St (City Tree) 50
145
Third Street - Los Amigos
Ave to Oakmont Dr 809 N 3rd St (City Tree) 50
146
Vail Ave - Loma Rd to
Westmoreland Dr 808 N Vail Ave (City Tree) 50
147
Vail Ave - Loma Rd to
Westmoreland Dr 820 N Vail Ave (City Tree) 50
148
Vail Ave - Loma Rd to
Westmoreland Dr 824 N Vail Ave (City Tree) 50
149
Vail Ave - Loma Rd to
Westmoreland Dr 828 N Vail Ave (City Tree) 50
150
Vail Ave - Loma Rd to
Westmoreland Dr
Across from 847 N Vail Ave (City
Tree) 50
151
Vail Ave - Loma Rd to
Westmoreland Dr 863 N Vail Ave (City Tree) 50
152
Vail Ave - Loma Rd to
Westmoreland Dr 853 N Vail Ave (City Tree) 50

153
Vail Ave - Loma Rd to
Westmoreland Dr 853 N Vail Ave (City Tree) 50
154
Vail Ave - Loma Rd to
Westmoreland Dr
1721 Cabot Pl (on N Vail Ave)
(City Tree) 50
155
Vail Ave - Loma Rd to
Westmoreland Dr
1721 Cabot Pl (on N Vail Ave)
(City Tree) 50
156
View Crest Dr - Raywood
Ave to Oakmont Dr 325 View Crest Dr (City Tree) 50
157
Westmoreland Dr - Vail
Ave to Malone Dr
Across from 857 Coffman Dr on
Westmoreland Dr 50
158
Westmoreland Dr - Vail
Ave to Malone Dr
Across from 848 Malone Dr on
Westmoreland Dr 75
159
Westmoreland Dr - Vail
Ave to Malone Dr
Across from 848 Malone Dr on
Westmoreland Dr 50
160
Maple Ave - Germain Dr
to Westmoreland Dr 852 N Maple Ave (City Tree) 200

No.1 Unit (SF) Unit Cost Cost
1 Beverly Blvd - Findlay
Ave to Simmons Ave 3216 W Beverly Blvd (City Tree) 128
2 Beverly Blvd - Findlay
Ave to Simmons Ave 3514 W Beverly Blvd (City Tree) 192
3 Beverly Blvd - Findlay
Ave to Simmons Ave 3217 W Beverly Blvd (City Tree) 128
4 Beverly Blvd - Findlay
Ave to Simmons Ave 3217 W Beverly Blvd (City Tree) 64
5 Wilcox Ave (West Side) -
Via Campo to Merle Dr 821 N Wilcox Ave 128
6 Leonard St - Via Campo
to Via San Delarro 829 N Leonard St (City Tree) 75
7 Leonard St - Via Campo
to Via San Delarro 730 N Leonard St (City Tree) 25
8 Via Val Verde - Madison
Ave to Beverly Blvd 464 N Via Val Verde 32
9 Via Val Verde - Madison
Ave to Beverly Blvd 441 N Via Val Verde (City Tree) 32
10 20th St - Beverly Blvd to
Madison Ave
2000 W Madison Ave (on N 20th
St) (City Tree) 32
11 20th St - Beverly Blvd to
Madison Ave
2000 W Madison Ave (on N 20th
St) (City Tree) 32
12 21st St - Beverly Blvd to
Madison Ave 333 N 21st St 64
13 21st St - Beverly Blvd to
Madison Ave 317 N 21st St 32
14 21st St - Beverly Blvd to
Madison Ave 305 N 21st St (Private Tree) 32
15 21st St - Cleveland Ave
to Whittier Blvd 143 N 21st St (City Tree) 50
Street
District 2
CP-939 ADA ENHANCEMENT

16 21st St - Victoria Ave to
Beverly Blvd 509 N 21st St (City Tree) 50
17 Belmont St - Via Acosta
to Beverly Blvd
2445 Via Acosta (on Belmont
Ave) 50
18 Concourse Ave - Via
Acosta to Beverly Blvd
Across from 2501 Plaza Libre S
(on Concourse Ave) 50
19 Concourse Ave - Whittier
Blvd to Madison Ave
2401 W Cleveland Ave (on N
Concourse Ave) 32
20 Dewar Ave - Findlay Ave
to Simmons Ave 801 Leonard St (on Dewar ave) 25
21 Dewar Ave - Findlay Ave
to Simmons Ave
772 Simmons ave (on Dewar Ave,
property marker) 25
22 Findlay Ave - Beverly
Blvd to City Limit
3121 Via Corona on Findlay Ave
(City Tree) 50
23 Findlay Ave - Via Campo
to Beverly Blvd 709 N Findlay Ave 75
24 Findlay Ave - Via Campo
to Beverly Blvd 705 N Findlay Ave 100
25 Findlay Ave - Via Campo
to Beverly Blvd 820 N Findlay Ave (City Tree) 75
26 Hay St - Via Acosta to
Beverly Blvd 521 N Hay St (City Tree) 75
27 Hay St - Via Acosta to
Lincoln Ave
2481 Via Lucia (on Hay St) (City
Tree) 75
28 Hendricks St - Via
Campo to Beverly Blvd 733 N Hendricks St (City Tree) 50 29 Hendricks St - Via
Campo to Beverly Blvd 720 N Hendricks St (Private Tree) 75 30 Howard Ave - Victoria
Ave to Beverly Blvd 514 Howard Ave (City Tree) 100

31 Howard Ave - Victoria
Ave to Beverly Blvd 530 Howard Ave (City Tree) 500
32 Howard Ave - Victoria
Ave to Beverly Blvd 530 Howard Ave (City Tree) 300
33 Howard Ave - Victoria
Ave to Beverly Blvd 530 Howard Ave (City Tree) 100
34 Keenan St - Via Campo
to Via San Delarro 767 Keenan St (City Tree) 50
35 Keenan St - Via Campo
to Via San Delarro 753 Keenan St 50
36 Keenan St - Via Campo
to Via San Delarro 737 Keenan St (City Tree) 50
37 Keenan St - Via Campo
to Via San Delarro 709 Keenan St (City Tree) 50
38 Keenan St - Via Campo
to Via San Delarro 629 Keenan St (City Tree) 50
39 Lincoln Ave - Hay St to
Wilcox Ave
Across from 2233 W Lincoln Ave
(City Tree) 64
40 Morris Pl - Madison Ave
to Via Corona 328 Morris Pl (City Tree) 50
41 Morris Pl - Madison Ave
to Via Corona 336 Morris Pl (City Tree) 50
42 Orah Ave - Hay St to End 505 N Orah Ave (City Tree) 50 43 Plaza Libre N - Orah Ave
to Concourse Ave 2516 Plaza Libre N (City Tree) 50
44 Repetto Ave - Via Vista to
Concourse Ave 2416 Repetto Ave (City Tree) 50

45 Repetto Ave - Via Vista to
Concourse Ave 2424 Repetto Ave (City Tree) 32
46 Simmons Ave - Via
Campo to Via San
Delarro 213 Simmons Ave 50
47 Simmons Ave - Via
Campo to Via San
Delarro 764 Simmons Ave (City Tree) 50
48 Simmons Ave - Via
Campo to Via San
Delarro 840 Simmons Ave 50
49 Via Altamira - Via Acosta
to Garfield Ave 753 Via Altamira (City Tree) 50
50 Via Altamira - Via Acosta
to Garfield Ave 625 Via Altamira (City Tree) 50
51 Via Altamira - Via Acosta
to Garfield Ave 617 Via Altamira 50
52 Via Altamira - Via Costa
to Beverly Blvd 520 Via Altamira (City Tree) 100
53 Via Camille - Hay St to
Via Val Verde Via Camille (City Tree) 32
54 Via Campo (South Side) -
Simmons Ave to Findlay
Ave 852 Bradshawe St (on Via Campo) 25
55 Via Cerro - Via Norte to
Via San Clemente
448 Via Norte (on Via Cerro) (City
Tree) 50
56 Via Cerro - Via Norte to
Via San Clemente
448 Via Norte (on Via Cerro) (City
Tree) 50
57 Via Cerro - Via Norte to
Via San Clemente
448 Via Norte (on Via Cerro) (City
Tree) 50
58 Via Corona - Findlay Ave
to Via Luento 3109 Via Corona (City Tree) 18

59 Via Corona - Findlay Ave
to Via Luento 3109 Via Corona (City Tree) 50
60 Via Corona - Findlay Ave
to Via Luento 490 N Garfield Ave (on Via Corona) 50
61 Via Corona - Findlay Ave
to Via Luento 2644 Via Corona 50
62 Via Corona - Findlay Ave
to Via Luento 2912 Via Corona 18
63 Via Corona - Findlay Ave
to Via Luento 2916 Via Corona 8
64 Via Luneto - Via Corona
to Madison Ave 408 Via Luneto (City Tree) 100
65 Via Luneto - Via Corona
to Madison Ave 450 Via Luneto (City Tree) 100
66 Via Luneto - Via Corona
to Madison Ave 470 Via Luneto 100
67 Via Miramonte - Via
Corona to Madison Ave 429 Via Miramonte (Private Tree) 125 68 Via Norte - Via Corona to
Via Cerro 448 Via Norte (City Tree) 50
69 Via Norte - Via Corona to
Via Cerro 456 Via Norte 50
70 Via Norte - Via Corona to
Via Cerro 453 Via Norte 50
71 Via Paseo - Garfiled Ave
to Wilcox Ave 2716 Via Paseo 50
72 Via Paseo - Garfiled Ave
to Wilcox Ave 2724 Via Paseo 50

73 Via Paseo - Garfiled Ave
to Wilcox Ave 2729 Via Paseo 50
74 Via Paseo - Garfiled Ave
to Wilcox Ave
2660 W Lincoln Ave (on Via
Paseo) 50
75 Via San Carlo - Findlay
Ave to Via San Delarro 2929 Via San Carlo (City Tree) 50 76 Via San Carlo - Findlay
Ave to Via San Delarro 2917 Via San Carlo (City Tree) 50 77 Via San Carlo - Findlay
Ave to Via San Delarro 2912 Via San Carlo (City Tree) 50 78 Via San Clemente - Via
Cerro to Beverly Blvd
2916 Via Corona (on Via San
Clemente) (City Tree) 50
79 Via San Delarro - Findlay
Ave to Simmons Ave 3544 Via San Delarro (City Tree) 50
80 Via San Delarro - Findlay
Ave to Simmons Ave 3517 Via San Delarro 50
81 Via San Delarro - Findlay
Ave to Via San Clemente 3020 Via San Delarro (City Tree) 50 82 Via San Delarro - Findlay
Ave to Via San Clemente 3023 Via San Delarro 50
83 Via Campo to Beverly
Blvd 705 Hendricks St (City Tree) 50

No.1 Unit (SF) Unit Cost Cost
1 Avenida De La Merced
- Lincoln Ave to
Agajanian Way 824 Bartolo Ave (City Tree) 75
2 Second St - Madison
Ave to Cleveland Ave
121 W Madison ave (on 2nd St)
(City Tree) 50
3 Second St - Beverly
Blvd to End 628 N 2nd St (Private Tree) 25
4 Second St - Cleveland
Ave to Whittier Blvd 125 N 2nd St 100
5 Second St - Cleveland
Ave to Whittier Blvd 121 N 2nd St 25
6 Second St - Harding
Ave to Madison Ave 304 N 2nd St (City Tree) 25
7 Second St - Los
Angeles Ave to
Whittier Blvd 119 Whittier Blvd (on S 2nd St) 100
8 Rio Del Sol Ave -
Agajanian Ave to End 737 Rio Del Sol Ave (Private Tree) 50 9 Bartolo Ave - Avenida
De La Merced to End 748 Bartolo Ave (Private Tree) 125
10 Cleveland Ave - Fifth
St to Third St 418 W Cleveland Ave (City Tree) 50
11 Fifth St - Cleveland
Ave to Whittier Blvd 114 N 5th St (more than 50 sqft) 50 12 Fifth St - Cleveland
Ave to Whittier Blvd 120 N 5th St 50
13 Fifth St - Cleveland
Ave to Whittier Blvd 120 N 5th St 50
14 Fifth St - Cleveland
Ave to Whittier Blvd 120 N 5th St 50
Street
District 3
CP-939 ADA ENHANCEMENT

15 Fifth St - Cleveland
Ave to Whittier Blvd 124 N 5th St 50
16 Fifth St - Harding Ave
to Madison Ave 325 N 5th St (City Tree) 25
17 Fifth St - Harding Ave
to Madison Ave 317 N 5th St (City Tree) 25
18 Fifth St - Los Angeles
Ave to Olympic Blvd 218 S 5th St 125
19 Fifth St - Los Angeles
Ave to Whittier Blvd 128 S 5th St 50
20 Fifth St - Los Angeles
Ave to Whittier Blvd 129 S 5th St 50
21 Fifth St - Los Angeles
Ave to Whittier Blvd 133 S 5th St 50
22 First St - Beverly Blvd
to End 510 N 1st St 125
23 First St - Beverly Blvd
to End 533 N 1st St 25
24 First St - Beverly Blvd
to End 525 N 1st St (City Tree) 25
25 First St - Madison Ave
to Harding Ave 312 N 1st St 100
26 First St - Madison Ave
to Harding Ave 329 N 1st St (City Tree) 100
27 Forbes Ave - Holger Dr
to End 672 N Forbes Ave (City Tree) 25
28 Forbes Ave - Holger Dr
to End 685 N Forbes Ave (City Tree) 25
29 Forbes Ave - Holger Dr
to End 605 N Forbes Ave 25
30 Fourth St - Beverly
Blvd to End 544 N 4th St (City Tree) 25
31 Fourth St - Beverly
Blvd to End 625 N 4th St 90

32 Fourth St - Beverly
Blvd to End 516 N 4th St (City Tree) 75
33 Fourth St - Harding Ave
to Beverly Blvd 401 Beverly Blvd (on N 4th St) 50
34 Fourth St - Harding Ave
to Beverly Blvd
433 N 4th St (south of driveway
approach) 200
35 Fourth St - Harding Ave
to Madison Ave 312 N 4th St 25
36 Fourth St - Harding Ave
to Madison Ave 349 N 4th St (City Tree) 25
37 Fourth St - Harding Ave
to Madison Ave 321 N 4th St (City Tree) 25
38 Fourth St - Los Angeles
Ave to Whittier Blvd 136 S 4th St (City Tree) 125
39 Fourth St - Los Angeles
Ave to Whittier Blvd 116 S 4th St (City Tree) 125
40 Fourth St - Madison
Ave to Cleveland Ave
400 W Cleveland Ave (on N
Fourth St) (City Tree) 50
41 Fourth St - Madison
Ave to Cleveland Ave
400 W Cleveland Ave (on N
Fourth St) (City Tree) 50
42 Fourth St - Madison
Ave to Cleveland Ave 216 N 4th St (City Tree) 50
43 Fourth St - Madison
Ave to Cleveland Ave 236 N 4th St (City Tree) 50
44 Fourth St - Whittier
Blvd to Cleveland Ave 113 N 4th St (City Tree) 50
45 Harding Ave - Poplar
Ave to Montebello Blvd
340 N 2nd St (on Harding Ave)
(City Tree) 75
46 Katherine Dr - Victoria
Ave to Lincoln Ave 612 Katherine Dr (City Tree) 25
47 Katherine Dr - Victoria
Ave to Lincoln Ave 660 Katherine Dr (City Tree) 50

48 Katherine Dr - Victoria
Ave to Lincoln Ave 613 Katherine Dr (City Tree) 25
49 Los Angeles Ave - Bluff
Rd to Montebello Blvd 409 W Los Angeles Ave (City Tree) 50 50 Los Angeles Ave - Bluff
Rd to Montebello Blvd
144 S 3rd St (on W Los Angeles
Ave) (City Tree) 100
51 Madison Ave - Wilber
Pl to Montebello Blvd 102 W Madison Ave (City Tree) 50
52 Madison Ave - Wilber
Pl to Montebello Blvd 223 W Madison Ave 100
53 Madison Ave - Wilber
Pl to Montebello Blvd 115 W Madison Ave (City Tree) 50
54 Madison Ave - Wilber
Pl to Montebello Blvd 101 W Madison Ave 175
55 Madison Ave - Wilber
Pl to Montebello Blvd 113 E Madison Ave 125
56 Madison Ave - Wilber
Pl to Montebello Blvd
300 N Poplar Ave (on E Madison
Ave) 15
57 Poplar Ave - Cleveland
Ave to Poplar Way 125 N Poplar Ave. 100
58 Poplar Ave - Cleveland
Ave to Poplar Way 133 N Poplar Ave (City Tree) 15
59 Poplar Ave - Harding
Ave to Madison Ave 409 Poplar Ave (City Tree) 25
60 Poplar Ave - Lincoln
Ave to Beverly Blvd 652 Poplar Ave (City Tree) 25
61 Poplar Ave - Lincoln
Ave to Beverly Blvd
112 E Victoria Ave (on N Poplar)
(City Tree) 25
62 Raywood Ave - Lincoln
Ave to Forbes Ave 645 Raywood Ave (City Tree) 25
63 Second St - Madison
Ave to Cleveland Ave
121 W Madison Ave (on N 2nd St)
(City Tree) 50

64 Seventh St - Harding
Ave to Beverly Blvd 400 N 7th St 25
65 Seventh St - Los
Angeles Ave to
Olympic Blvd 213 S 7th St (City Tree) 50
66 Seventh St - Los
Angeles Ave to
Olympic Blvd 227 S 7th St 50
67 Seventh St - Los
Angeles Ave to
Olympic Blvd 220 S 7th St 50
68 Seventh St - Los
Angeles Ave to
Olympic Blvd 216 S 7th St (City Tree) 50
69 Seventh St - Victoria
Ave to Beverly Blvd 520 N 7th St (City Tree) 50
70 Seventh St - Victoria
Ave to Beverly Blvd 706 W Beverly Blvd (on N 7th St) 25 71 Sixth St - Harding Ave
to Beverly Blvd 425 N 6th St 25
72 Sixth St - Lincoln Ave
to Victoria Ave 637 N 6th St (City Tree) 100
73 Sixth St - Los Angeles
Ave to Olympic Blvd 236 S 6th St (City Tree) 100
74 Sixth St - Los Angeles
Ave to Olympic Blvd
230 S 6th St (City Tree and Private
Tree) 50
75 Sixth St - Los Angeles
Ave to Whittier Blvd 125 S 6th St (City Tree) 50
76 Third St - Madison Ave
to Cleveland Ave 201 N 3rd St (City Tree) 50
77 Third St - Madison Ave
to Cleveland Ave 232 N 3rd St 50
78 Third St - Beverly Blvd
to Lincoln Ave 629 N 3rd St (City Tree) 50
79 Third St - Los Angeles
Ave to Olympic Blvd 213 S 3rd St (City Tree) 25

80 Third St - Los Angeles
Ave to Olympic Blvd 228 S 3rd St (City Tree) 50
81 Third St - Los Angeles
Ave to Whittier Blvd 133 S 3rd St 100
82 Victoria Ave - Poplar
Ave to Lincoln Ave 636 E Victoria Ave (City Tree) 25
83 Victoria Ave - Poplar
Ave to Lincoln Ave 649 E Victoria Ave 25
84 Victoria Ave - Poplar
Ave to Lincoln Ave 641 E Victoria Ave (City Tree) 25
85 Wilber Pl - Victoria Ave
to Lincoln Ave 657 Wilber Pl (City Tree) 75
86 Poplar Ave - Lincoln
Ave to Beverly Blvd 609 Poplar Ave 50

No.1 Unit (SF) Unit Cost Cost
1 Olympic Blvd. (North Side) 1716 W Olympic Blvd 100
2 Olympic Blvd. (North Side) 1904 W Olympic Blvd 5
3 Carmelita Ave - Carmelita Pl
to Greenwood Ave
652 Carmelita Pl (on W
Carnelita Ave) 50
4 Carmelita Ave - Carmelita Pl
to Greenwood Ave
653 S Greenwood Ave (on W
Carnelita Ave) 50
5 Carmelita Pl (East Side) -
Cinkel St to Carmelita Ave 732 Carmelita Pl (City Tree) 100 6 Cleveland Ave - Montebello
Blvd to Maple Ave
Across from 145 N 10th St (on
W Cleveland Ave) (By the "No
Parking Sign) 100
7 Colegrove Ave - Ferguson Dr
to Vail Ave
1756 W Colegrove Ave (City
Tree) 25
8 Colegrove Ave - Vail Ave to
Taylor Ave
1529 W Colegrove Ave (City
Tree) 75
9 Concourse Ave - Whittier
Blvd to Allston St
2353 W Whittier Blvd (on
Concourse Ave) 100
10 Davis Ave - Mines Ave to
Beach St 632 Davis Ave 100
11 Eighteenth St - Cleveland
Ave to Beverly Blvd 321 N 18th St 40
12 Eighteenth St - Cleveland
Ave to Beverly Blvd 233 N 18th St 125
13 Eighteenth St - Cleveland
Ave to Beverly Blvd 233 N 18th St 50
14 Eighteenth St - Whittier Blvd
to Medford Dr 160 S 18th st 90
15 Eighteenth St - Whittier Blvd
to Medford Dr 142 S 18th st 50
Street
District 4
CP-939 ADA ENHANCEMENT

16 Eighteenth St - Whittier Blvd
to Medford Dr
1721 w whittier blvd (on S 18th
St) 100
17 Eighteenth St - Whittier Blvd
to Medford Dr
1801 W Whittier Blvd (on S
18th St) 50
18 Eighteenth St - Whittier Blvd
to Medford Dr
1801 W Whittier Blvd (on S
18th St) 100
19 Greenwood Ave - Cleveland
Ave to Whittier Blvd 137 N Greenwood Ave 75
20 Greenwood Ave - Cleveland
Ave to Whittier Blvd 125 N Greenwood Ave 75
21 Greenwood Ave - Cleveland
Ave to Whittier Blvd 121 N Greenwood Ave 50
22 Greenwood Ave - Cleveland
Ave to Whittier Blvd 113 N Greenwood Ave 50
23 Greenwood Ave - Cleveland
Ave to Whittier Blvd 112 S Greenwood Ave 50
24 Greenwood Ave - Cleveland
Ave to Whittier Blvd 1015 W Cleveland Ave 50
25 Greenwood Ave - Olympic
Blvd to Mines Ave 505 S Greenwood Ave 16
26 Greenwood Ave - Olympic
Blvd to Whittier Blvd
148 S Greenwood Ave
(Property Marker) 25
27 Hereford Dr - Concourse
Ave to Olympic Blvd 2026 W Hereford Dr 50
28 Los Angeles Ave - Park Ave
to End
1613 W Los Angeles Ave (City
Tree) 400
29 Los Angeles Ave - Park Ave
to End 1517 W Los Angeles Ave 100
30 Malden Dr - Pickering Way
to Vail Ave 1709 Malden Dr 75
31 Maple Ave - Cleveland Ave
to Beverly Blvd 241 N Maple Ave 32

32 Maple Ave - Cleveland Ave
to Beverly Blvd 209 N Maple Ave 300
33 Maple Ave - Cleveland Ave
to Beverly Blvd 216 N Maple 100
34 Maple Ave - Cleveland Ave
to Beverly Blvd 240 N Maple 75
35 Maple Ave - Mines Ave to
Washington Blvd 924 S Maple Ave 75
36 Mines Ave (North Side) -
Greenwood Ave to Vail Ave 1512 W Mines Ave 100
37 Nineteenth St - Whittier Blvd
to Medford Dr 136 S 19th St 50
38 Nineteenth St - Whittier Blvd
to Medford Dr 136 S 19th St 50
39 Nineteenth St - Whittier Blvd
to Medford Dr 121 S 19th St 100
40 Olympic Blvd (North Side) -
Park Ave to Concourse Ave 1716 W Olympic Blvd 100
41 Olympic Blvd (North Side) -
Park Ave to Concourse Ave 1904 W Olympic Blvd 25
42 Olympic Blvd (South Side) -
Concourse Ave to Park Ave 1725 W Olympic Blvd 25
43 Olympic Blvd (South Side) -
Concourse Ave to Park Ave 1709 W Olympic Blvd 125
44 Olympic Blvd (South Side) -
Concourse Ave to Park Ave 1521 W Olympic Blvd 50
45 Park Ave - Olympic Ave to
Whittier Blvd 233 S Park Ave 100
46 Pickering Way - Ferguson Dr
to End 305 Pickering Way (City Tree) 50
47 Sixteenth St - Beverly Blvd
to Harding Ave 1532 Harding Ave (City Tree) 50
48 Sixteenth St - Cleveland Ave
to Madison Ave 205 N 16th St 125

49 Spruce St - Cleveland Ave to
Whittier Blvd 125 N Spruce St (City Tree) 125
50 Spruce St - Olympic Blvd to
Whittier Blvd 236 S Spruce St (City Tree) 100
51 Taylor Ave - Cleveland Ave
to End 204 N Taylor Ave 50
52 Taylor Ave - Cleveland Ave
to End 224 N Taylor Ave 50
53 Taylor Ave - Cleveland Ave
to End
1221 W Madison Ave (on N
Taylor Ave, v-cut) 50
54 Taylor Ave - Cleveland Ave
to End
1221 W Madison Ave (on N
Taylor Ave) 50
55 Taylor Ave - Cleveland Ave
to End 405 N Taylor Ave 50
56 Taylor Ave - Cleveland Ave
to End 311 N Taylor Ave 50
57 Taylor Ave - Mines Ave to
End 704 S Taylor Ave (City Tree) 100
58 Taylor Ave - Mines Ave to
End 708 S Taylor Ave (City Tree) 100
59 Taylor Ave - Mines Ave to
End 600 S Taylor Ave (City Tree) 80
60 Tenth St - Harding Ave to
Cleveland Ave
220 N 10th St (City Tree across
street) 100
61 Tenth St - Harding Ave to
Cleveland Ave
220 N 10th St (City Tree across
street) 100
62 Tenth St - Harding Ave to
Cleveland Ave
212 N 10th St (City Tree across
street) 150
63 Tenth St - Harding Ave to
Cleveland Ave
208 N 10th St (City Tree across
street) 50
64 Tenth St - Olympic Blvd to
Whittier Blvd 224 S 10th St (City Tree) 25
65 Tenth St - Olympic Blvd to
Whittier Blvd 216 S 10th St (City Tree) 100

66 Twelfth St - Cleveland Ave to
End 216 N 12th St 50
67 Twelfth St - Cleveland Ave to
End 220 N 12th St 50
68 Twelfth St - Cleveland Ave to
End 312 N 12th St 50
69 Twelfth St - Cleveland Ave to
End 320 N 12th St (City Tree) 50
70 Twelfth St - Cleveland Ave to
End 321 N 12th St 50
71 Twelfth St - Cleveland Ave to
End 321 N 12th St (City Tree) 50
72 Twelfth St - Cleveland Ave to
Whittier Blvd 133 N 12th St 50
73 Vail Ave - Cleveland Ave to
Beverly Blvd 316 N Vail Ave (City Tree) 30
74 Vail Ave - Cleveland Ave to
Beverly Blvd 409 N Vail Ave 75
75 Vail Ave - Cleveland Ave to
Beverly Blvd 409 N Vail Ave (City Tree) 75
76 Vail Ave - Cleveland Ave to
Beverly Blvd 401 N Vail Ave (City Tree) 75
77 Vail Ave - Cleveland Ave to
Beverly Blvd 331 N Vail Ave (City Tree) 75
78 Vail Ave - Cleveland Ave to
Beverly Blvd
1700 W Madison Ave (on Vail
Ave) (City Tree) 150
79 Vail Ave - Cleveland Ave to
Beverly Blvd 233 N Vail Ave (City Tree) 75
80 Vail Ave - Cleveland Ave to
Beverly Blvd 208 N Vail Ave (City Tree) 100
81 Vail Ave - Cleveland Ave to
Beverly Blvd 216 N Vail Ave (City Tree) 100
82 Vail Ave - Cleveland Ave to
Whittier Blvd 129 N Vail Ave 50

83 Vail Ave - Cleveland Ave to
Whittier Blvd 121 N Vail Ave (City Tree) 100
84 Vail Ave - Malden Dr to
Olympic Blvd 1701 W Colegrove Ave 25
85 1704 W Colegrovge Ave 50
86 Vail Ave - Malden Dr to
Washington Blvd
910 S Vail Ave (Across
Street)(Private Tree) 100
87 Vail Ave - Malden Dr to
Washington Blvd
1633 E Washington Blvd (on S
Vail Ave) 100
88 Vail Ave - Olympic Blvd to
Whittier Blvd 209 S Vail Ave 50
89 Park Ave - Beverly Terrace to
Harding Ave 1404 W Harding Ave (City Tree) 50

No.1 Unit (SF) Unit Cost Cost
1 Calle Cinco - Roosevelt Ave
to Lohart Ave
412 Calle Cinco (City Tree) (on
Lohart Ave) 50
2 Carob Way - Date St to Elm
St 436 Oakwood St 50
3 Carob Way - Washington
Blvd to Date St
525 Washington Blvd (Private
Tree) (on Crob Way) 100
4 Carob Way - Washington
Blvd to Date St 1053 Carob Way 40
5 Fifth St - Jacmar Dr to Beach
St 845 S 5th St (City Tree) 75
6 Fifth St - Washington Blvd to
Frankel St 1021 S 5th St (City Tree) 75
7 Fifth St - Washington Blvd to
Frankel St 1029 S 5th St (City Tree) 200
8 Frankel Ave - Greenwood
Ave to Bluff Rd 820 Frankel Ave (City Tree) 75
9 Frankel Ave - Greenwood
Ave to Bluff Rd 824 Frankel Ave (City Tree) 50
10 Frankel Ave - Greenwood
Ave to Bluff Rd 816 Frankel Ave (City Tree) 75
11 Gage Rd - Union St to End 1701 Gage Rd (City Tree) 100 12 Gage Rd - Union St to End 1701 Gage Rd 25
13 Given Pl - Bluff Rd to Fourth
St
133 Given Pl
100
14 Given Pl - Bluff Rd to Fourth
St 121 Given Pl. 25
15 Given Pl - Bluff Rd to Fourth
St 124 Given Pl 25
Street
District 5
CP-939 ADA ENHANCEMENT

16 Given Pl - Bluff Rd to Fourth
St 128 Given Pl 25
17 Given Pl - Bluff Rd to Fourth
St 132 Given Pl 25
18 Greenwood Ave - Mines St to
Washington Blvd 883 Carmelita Ave 100
19 Lohart Ave - Third St to
Calle Cinco 319 W Lohart Ave (City Tree) 25
20 Lohart Ave - Third St to
Calle Cinco 424 W Lohart Ave (City Tree) 50
21 Maple Ave - Espanol Ave to
Date St 1429 Date St (on S Maple Ave) 25
22 Maple Ave - Espanol Ave to
Date St
1428 Espanol Ave (corner on
Maple Ave) 100
23 Mariposa Ln - Greenwood
Ave to End
1001 W Mariposa Ln (Private
Tree) 25
24 Montebello Blvd - Date St to
Elm St 1244 S Montebello Blvd 150
25 Montebello Blvd - Date St to
Elm St 1252 S Montebello Blvd 75
26 Montebello Blvd - Mines St
to Washington Blvd
800 E Washington Blvd (on
Montebello Blvd) 150
27 Montebello Blvd - Mines St
to Washington Blvd
800 E Washington Blvd (on
Montebello Blvd) 150
28 Montebello Blvd - Mines St
to Washington Blvd 932 S Montebello Blvd 75
29 Montebello Blvd - Mines St
to Washington Blvd 732 S Montebello Blvd 80
30 Montebello Blvd - Mines St
to Washington Blvd 546 S Greenwood Ave (City Tree) 150
31 Montebello Blvd - Mines St
to Washington Blvd 544 Montebello Way (City Tree) 20
32 Montebello Blvd - Mines St
to Washington Blvd 520 Montebello Way (City Tree) 80

33 Oakwood St - Greenwood
Ave to Bluff Rd
401 Oakwood St (on 4th St) (City
Tree) 300
34 Roosevelt Ave - Montebello
Blvd to Bluff Rd 416 W Roosevelt Ave 100
35 Sixth St - Hughes Ave to
Beach St 721 S 6th St (City Tree) 25
36 Sixth St - Hughes Ave to
Beach St 728 S 6th St 25
37 Sixth St - Hughes Ave to
Beach St 737 S 6th St 25
38 Spruce St - Date St to Elm St 1313 S Spruce St (City Tree) 50 39 Spruce St - Date St to Elm St 1328 S Spruce St (City Tree) 125 40 Spruce St - Date St to Elm St 1320 S Spruce St 50
41 Sycamore St - Greenwood
Ave to Bluff Rd 1460 Greenwood Ave 225
42 Taylor Ave - Frankel Ave to
Date St 1220 Date St (on Taylor Ave) 50
43 Third St - Jacmar Dr to
Beach St
812 S 3rd St (property marker
on sidewalk lift) 25
44 Union St - Chapin Rd to
Greenwood St
1607 Chapin Rd (on Union St)
(City Tree) 25
45 Union St - Chapin Rd to
Greenwood St
1607 Chapin Rd (on Union St)
(City Tree) 25
46 Vail Ave - Washington Blvd
to Date St 1016 S Vail Ave 100
47 NEW Sidewalk Installation: 1405 S Bluff Rd 245
48 NEW Sidewalk Installation: 1413 S Bluff Rd 195

No.1 Street Description Qty Unit Unit Cost Cost
1 Golf Course - Top Golf Dr. NEW Stair Installation 1 EA 2 Golf Course - Bella Verde
Dr. (Maintaince Access
Gate)
NEW Concrete Sidewalk -
Installation 200 SF
3 Grant Rea Park - Field 3
NEW Concrete Sidewalk -
Installation 100 SF
4 Grant Rea Park - Field 2
NEW Concrete Sidewalk -
Installation 4,400 SF
5 Reggie Rodriuguez Park -
Playground
NEW Concrete Sidewalk -
Installation 180 SF
6 Reggie Rodriuguez Park -
Building
NEW Concrete Sidewalk -
Installation 200 SF
7 Reggie Rodriuguez Park - 1st
and 3rd Base Dugout
NEW Concrete Sidewalk -
Installation 300 SF
8 Reggie Rodriuguez Park -
Basketball Courts
NEW Concrete Sidewalk -
Installation 220 SF
9 Chet Holifield Park -
Restroom Facility
NEW Concrete Sidewalk -
Installation 260 SF
10 Chet Holifield Park - Frankel
Ave
NEW Curb Ramp -
Installation 2 EA
11 Chet Holifield Park -
Tree/Parking lot Median

REMOVE AND REPLACE
Concrete Sidewalk Panel 180 SF
12 Montebello City Park -
Tennis Court
NEW Curb Ramp -
Installation 1 EA
13 Montebello City Park -
Playground
NEW Concrete Sidewalk -
Installation 350 SF
14 Montebello City Park -
Playground
NEW Curb Ramp -
Installation EA
15 Montebello City Park -
Basket Court
16 Top Golf
NEW Curb Ramp -
Installation 2 EA
17 Parks/Golf Course
CP-939 ADA ENHANCEMENT

Golf Course
Stair installation from shared lot to Top Golf Dr.

Preferred Location
Concrete path at maintenance access gate
(Concrete up to grass line)

Grant Rea Park - Field 3
New concrete install behind dugouts
New concrete slab the length of dugouts up to access gates on each side, connecting to existing sidewalk.

Grant Rea Park - Field 2
New concrete install north of snackbar and
walkway behind backstop/bleachers.

Reggie Rodriguez Park
Install ADA compliant path into the playground at
southeast corner.

Reggie Rodriguez Park
New concrete to replace turf near building

Reggie Rodriguez Park
New concrete near 1 base dugout
st

Reggie Rodriguez Park
New concrete walkway to basketball courts

Chet Holifield Park
New concrete near restroom facility

Chet Holifield Park
Install ramp/driveway into park from lot

Chet Holifield Park

Chet Holifield Park
New concrete behind 3 base dugout to match 1
base dugout concrete.
rd st

Montebello City Park
Replace concrete approach to tennis courts/add ramp.

Montebello City Park
Create ADA compliant path of travel to playground on
northside of park.

Montebello City Park
Create ADA compliant path of travel from basketball
court area to service road that connects to skate park.

ITEM # 18

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works
SUBJECT: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 4438 - HIGHSPEED RAIL HSR23-67 AGREEMENT DATE: November 12, 2025
RECOMMENDATIONS:

It is recommended that the City Council:

1. Authorize the City Manager to execute Amendment No. 1 to the High-Speed Rail Agreement (HSR23-67) with the California High-Speed Rail Authority (Authority) to extend the term of the agreement from March 31, 2026, to December 31, 2026, and to update the Rate Sheet to reflect current City staffing classifications; and

2. Authorize the City Manager to execute all applicable exhibits and forms that accompany the amended agreement in good faith; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact associated with this amendment. The California High-Speed Rail Authority will continue to reimburse the City of Montebello for actual costs incurred, including direct labor, fringe benefits, overhead rates, and other direct expenses under Account No. 265-30-331 (Grants, Public Works, High-Speed Rail HSR23-67).

The amendment extends the term of the existing agreement to allow continued participation in the project review process and updates the Rate Sheet to align with the City’s current staffing structure. All reimbursement terms and funding mechanisms established under the original agreement remain unchanged.

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

BACKGROUND/DISCUSSION:

In 2008, the State of California approved Proposition 1A, designating funding for the development of a statewide high-speed rail system. This program provides for reimbursement of local agency staff time to review technical engineering reports, studies, and plans submitted by the California High-Speed Rail Authority.

On November 13, 2024, the City Council authorized execution of Agreement HSR23-67 with the Authority, establishing the framework for reimbursement of City staff costs associated with review and coordination efforts related to the Los Angeles to Anaheim project segment.

The California High-Speed Rail Authority has requested to extend the existing agreement term from March 31, 2026, to December 31, 2026, to allow continued coordination and technical review activities. Additionally, the Rate Sheet attached to the agreement will be updated to reflect current City staffing classifications, removing outdated positions and adding new positions that more accurately represent the personnel involved in projectrelated work.

ENVIRONMENTAL:

N/A
ANALYSIS:

N/A
SUMMARY:

Staff recommend the City Council authorize the City Manager to execute Amendment No. 1 to Agreement HSR23-67 to extend the agreement term through December 31, 2026, and to update the Rate Sheet to reflect current City staffing classifications. This amendment ensures the City of Montebello remains appropriately reimbursed for ongoing staff participation in the review and coordination of the California High-Speed Rail project within the Los Angeles to Anaheim corridor.

ATTACHMENT(S)

1. Attachment A - Amendment No. 1 Agreement 4438_HSR23-67

2. Attachment B - City of Montebello Rate Sheet_11-05-25

3. Attachment C - Agreement No. 4438 - HSR Agreement HSR23-67

CITY OF MONTEBELLO
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 4438 –

BETWEEN THE CITY OF MONTEBELLO AND HIGH-SPEED RAIL AUTHORITY HIGH-SPEED RAIL PROJECT AGREEMENT HSR23-67
Attachment A

Certifications
(Incentives
Compensation)
Fringe
Benefits Overhead Other Total
Identify fringe
benefit costs citing
actual benefits or as a
percentage of
personal service costs
(if applicable)
Overhead costs are
those general
expenses incurred
during normal
course of operating a
business
(if applicable)
General and
Administrative
(if applicable)
Fully burdened
rate
Position and Title $/Hr

CITY STAFF
Staff - Director of Public Works $ 117.66 $ 20.04 $ 32.20 $ 21.35 $ 191.25 Staff - Deputy Director of Public
Works $ 75.44 $ 9.69 $ 19.03 $ 13.69 $ 117.85
Staff - Administrative Manager $ 61.92 $ 9.01 $ 17.45 $ 11.23 $ 99.61 Staff - Assistant Engineer $ 47.19 $ 7.12 $ 15.60 $ 8.56 $ 78.47 Staff - Senior Management Analyst $ 50.82 $ 8.45 $ 16.16 $ 9.22 $ 84.65 Staff - Management Analyst $ 43.82 $ 8.10 $ 15.35 $ 7.95 $ 75.22 Staff - Senior Admin Assistant $ 29.52 $ 6.24 $ 13.53 $ 5.36 $ 54.65

CONTRACTED SUPPORT STAFF
None
FY 2025/2026
The City of Montebello
HSR23-67

Attachment 1 - Rate Sheet
HSR23-67 The City of Montebello
Personal Services
Include position, title, and rate per hour (raw or base rate).

Attachment B

CITY OF MONTEBELLO
AGREEMENT NO. 4438 – PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF MONTEBELLO AND HIGH-SPEED RAIL AUTHORITY
HIGH-SPEED RAIL PROJECT AGREEMENT HSR23-67
Attachment C

770 L Street, Suite 620, Sacramento, CA 95814 • T: (916) 324-1541 • F: (916) 322-0827 • www.hsr.ca.gov Gavin Newsom

GOVERNOR
Ian Choudri

CHIEF EXECUTIVE OFFICER
December 4, 2024
Raul Alvarez
City Manager
1600 W. Beverly Blvd.

Montebello, CA 90640
RE: Agreement No. HSR23-67
Dear Mr. Alvarez:

Enclosed please find a copy of the above referenced executed Agreement with the California High-Speed Rail Authority (Authority).

You are not authorized to commence work until you have been notified by the Authority’s designated Contract Manager to begin work. The Contract Manager is not authorized to approve payment for any work for services performed prior to contract execution, nor is the Contract Manager authorized to change the terms of the contract without an executed amendment.

The Authority looks forward to working with you. Please feel free to contact the Contract Manager, Michael Hughes, at [email protected] if you have any questions or concerns regarding this Agreement.

Sincerely,
Valerie Flurry
Contracts Analyst
(916) 908-0924

ITEM # 19

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works
SUBJECT: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 4141 WITH OCEAN BLUE ENVIRONMENTAL SERVICES INC. FOR HAZARDOUS

WASTE MANAGEMENT AND EMERGENCY RESPONSE SERVICES
DATE: November 12, 2025
RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Amendment No. 1 to Agreement No. 4141 between the City of Montebello and Ocean Blue Environmental Services Inc. to increase compensation for contract year 2025 – 2026 by $352,000; and

2. Amend the adopted Fiscal Year 2025-26 budget by increasing appropriations by $100,000 in Account 100-30-510-6040.10 (General Fund, Public Works, Building Maintenance, Contract Services Outside Contracts); and

3. Authorize the City Manager to execute the Amendment on behalf of the City; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Ocean Blue Environmental Services, Inc. provides citywide hazardous waste management and emergency response services. The existing agreement includes an annual not-to-exceed amount of $100,000. Staff recommends increasing the not-toexceed amount by $352,000 for Fiscal Year 2025–26, resulting in a total not-to-exceed amount of $452,000.

Execution of Amendment No. 1 (Attachment A) will authorize the additional compensation. The agreement is administered by the Department of Public Works and funded through the Public Works Building Maintenance budget. Funding for the original $100,000 amount is included in the adopted Fiscal Year 2025–26 budget.

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

Of the additional $352,000 in requested spending authority, $252,000 will be funded by Transit and Measure A funds to support asbestos remediation services for the Senior Center Basement Remodel Project (CP 925), for which construction costs are included in the Fiscal Year 2025–26 budget. The remaining $100,000 will require amending the FY 2025-26 budget to increase appropriations in Account No. 100-30-510-6040.10 (General Fund, Public Works, Building Maintenance, Contract Services Outside Contracts).

BACKGROUND/DISCUSSION:

On October 11, 2023, the City executed an agreement with Ocean Blue Environmental Services Inc. for hazardous waste management and emergency response services for an annual not-to-exceed amount of $100,000. The agreement supports the City’s ongoing need to manage hazardous materials in compliance with environmental regulations and to provide rapid response in the event of spills or contamination incidents.

Ocean Blue has consistently provided reliable, timely, and high-quality services, and City staff are satisfied with the company’s performance and responsiveness.

Additional funding is required to support asbestos remediation activities identified during preliminary walkthroughs for Capital Improvement Project CP 925 – Senior Center Basement Remodel. Asbestos-containing materials were discovered that must be abated prior to the reconstruction phase of the project. In addition, remediation services are needed to support the City Hall west hallway recarpeting effort, resulting in a necessary increase to the Public Works Building Maintenance budget.

To accommodate these additional service needs, staff recommends executing Amendment No. 1 to increase the contract amount by $352,000 for Fiscal Year 2025– 26, resulting in a total not-to-exceed amount of $452,000.

ENVIRONMENTAL:

Asbestos remediation at the Senior Center is essential to ensure the health and safety of building occupants and construction workers. Asbestos-containing materials can release harmful fibers when disturbed during renovation activities, increasing the risk of long-term respiratory illness and other serious health issues. Removing these materials prior to reconstruction protects public health, ensures compliance with environmental safety regulations, and allows the project to proceed without risk of exposure.

ANALYSIS:

N/A
SUMMARY:

Staff recommends the City Council approve Amendment No. 1 to Agreement No. 4141 to increase the no-to-exceed amount by $352,000, for a total of $452,000 for Fiscal Year 2025–26. The additional funding is necessary to complete asbestos remediation

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

associated with Capital Improvement Project CP 925 – Senior Center Basement Remodel, as well as remediation work required for the City Hall west hallway recarpeting project.

Of the proposed increase, $252,000 will be funded by the Transportation Department and Measure A funds for the Senior Center remodel project, and $100,000 will be funded through the General Fund (Public Works Building Maintenance budget), which requires amending the FY 2025-26 budget to increase appropriations in Account No. 100-30-510- 6040.10 (General Fund, Public Works, Building Maintenance, Contract Services Outside Contracts). Amendment No. 1 to Agreement No. 4141 allows the City to safely and efficiently address hazardous materials, ensure regulatory compliance, and maintain progress on critical facility upgrades. Staff further recommends the City Council authorize the City Manager to execute the amendment in good faith.

ATTACHMENT(S)

1. Attachment A - Amendment No. 1 - Ocean Blue Environmental Services

2. Attachment B - Agreement No. 4141 - Ocean Blue Environmental Services, Inc.

3. Attachment C - Montebello 10.27.25 - Senior Center Quote

CITY OF MONTEBELLO
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT NO. 4141
WITH CLEAN SWEEP SUPPLY CO.

This Amendment No. 1 to the Professional Services Agreement No. 4141 (“Amendment No. 1”), is made and entered into this 12th day of November, 2025, (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and OCEAN BLUE ENVIRONMENTAL SERVICES, INC. (hereinafter referred to as the “CONSULTANT”). The City and the CONSULTANT are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".

RECITALS
WHEREAS, the CONSULTANT and the CITY entered into that certain Agreement No. 4141 to which CITY retained CONSULTANT to provide hazardous waste management and emergency response services in the CITY; and WHEREAS, the Parties desire to increase the total not-to-exceed compensation amount from $100,000 to $452,000 for the 2025-2026 Fiscal Contract Year; and NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:

AMENDMENTS
SECTION 1. TERM. Section 2(C) of the Agreement is hereby amended in its entirety as follows:
“The CONSULTANT shall be compensated for performance of the Professional Services in an amount not to exceed Four Hundred Fifty Two Thousand Dollars and Zero Cents ($452,000) and incorporated fully herein by this reference (“Compensation”). The CONSULTANT shall provide an itemized billing statement to the CITY each month for Professional Services performed. The CONSULTANT shall not incur fees or costs which exceed the Compensation without the prior written consent of the CITY.” SECTION 2. INCORPORATION OF REMAINING TERMS. Except as expressly modified by this Amendment No. 1, all other provisions of the Agreement shall remain unaltered and in full force and effect. In the event of conflict between the provisions of this Amendment No. 1 and the provisions of the Agreement, the provisions of this Amendment No. 1 shall control.

IN WITNESS WHEREOF, the Parties execute this Amendment No. 1 to take effect as of the Effective Date identified above.

Attachment A

AMENDMENT NO. 2 TO AGREEMENT NO. 4141

(“CITY”) (“CONSULTANT”)

CITY OF MONTEBELLO OCEAN BLUE ENVIRONMENTAL
SERVICES, INC.

Raul Alvarez, City Manager Justin Lee, President
ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

Attachment B

925 West Esther St.

Long Beach, CA 90813
Ph: (562) 624-4120
Fx: (562) 624-4127
♦ LONG BEACH ♦ ♦ SAN DIEGO ♦
October 27, 2025
City Of Montebello
1700 W. Victoria Ave
Montebello, CA 90640
RE: Lead / Asbestos / Mold Abatement
Site: 115 S. Taylor Avenue Montebello, CA 90640
Dear James Coiner
Ocean Blue is pleased to offer the following cost estimate for abatement and demolition services at the above-referenced site.

SCOPE OF WORK
Item 1-Abatement

1. Submit the required SCAQMD and Cal OSHA notification 14 calendars prior to performing the proposed scope of work.

2. Work to be performed during normal business hours Monday- Friday.

3. Mobilize labor, equipment and materials for the proposed scope of work.

4. Establish a regulated work area using poly sheeting as critical barriers, SCAQMD permitted HEPA filtered negative air machines, three stage decontamination chambers with hot/cold water.

5. Remove and dispose of asbestos containing white floor sheeting and associated mastic located in room 100, hallway by 102,105,106,111,107, 109 & 110. Some of the sheeting is under red quarry tile.

Up to 3,330 square feet.

6. Remove and dispose of asbestos containing sprayed applied acoustic Attachment C

~
OCEn~~BLUE
ENVIRONMENTRL SERVICES. INC.
925 West Esther St.

Long Beach, CA 90813
Ph: (562) 624-4120
Fx: (562) 624-4127
materials located at rooms 102,103, 104, 106, and access panels room 100. Up to 700 square feet

7. Remove and dispose of grey lead painted doors and associated door frames. Up to 12 each.

8. Remove and dispose of microbial impacted plaster/drywall located throughout. Up to 6,685 square feet

9. Remove and dispose of microbial growth on associated wood framing members using antimicrobial detergents and abrasive methods. Up to 6,685 square feet.

10. Remove and dispose of asbestos exit signs (Sea), light tubes and associated ballast (60ea), Mercury thermostat (lea), fire suppression system (lea), fire extinguishers (3ea), flood/fire light (6ea), smoke detectors (15ea) and Novaeus air filters (6ea).

11. All waste generated will be packaged, labeled, manifested and transported to an approved landfill as friable hazardous waste. Client will be required to provide an EPAID # prior to GAMA transporting waste from the site.

12. Up to 15 shifts will be needed for the proposed scope of work.

Estimated Cost $112,269.00
Item 2 - Demolition

1. Mobilization of labor, equipment, and materials for the proposed scope of work.

2. Install dust barriers and measures.

3. All waste generated will be transported to any approved landfill as regular construction debris

4. All lay out to be provided by the client.

5. All MEP's are to be cut capped, safe off prior to GAMA arrival.

LONG BEACH + • SAN DIEGO

:v
oCEn~WlBLUE
ENVIRONMENTR~ SERVICES. INC.

6. Demolish and dispose of plumbing fixtures. Up to 14 each.

7. Demolish and dispose of restroom partitions. Up to 14 lineal feet.

8. Demolish and dispose of casework and cabinetry. Up to 40 lineal feet.

9. Demolish and dispose of water heater and associated plumbing back to main connection. Up to 1 each.

10. Demolish and dispose of stove hood. Up to 1 each.

11. Demolish and dispose of ceiling fans. Up to 2 each.

12. Demolish and dispose of 1x1 ceiling tile on plaster ceilings. Up to 3,700 square feet.

13. Demolish and dispose of walls and associated framing members. Up to 160 lineal feet.

14. Demolish and dispose of wall finishes throughout and ceramic wall tiles at the restrooms. Up to 2,760 square feet.

15. Demolish and dispose of retractable wall divider and associated track. Up to 30 lineal feet.

16. Demolish and dispose of HVAC ceiling soffit finishes. Up to 300 square feet.

17. Demolish and dispose of HVAC ducting and associated registers. Up to 195 lineal feet.

18. Demolish and dispose of restroom exhaust fans to the exterior. Up to 2 each.

19. Demolish and dispose of red quarry tiles located at the kitchen and hallway.

Up to 475 square feet.

20. Demolish and dispose of ceramic floor tile and up to 3" thick mortar bed located at the restrooms. Up to 320 square feet.

21. Demolish and dispose of wood stage. Up to 105 square feet.

LONG BEACH.
925 West Esther St.

Long Beach, CA 90813
Ph: (562) 624-4120
Fx: (562) 624-4127
SAN DIEGO.

~
OCEA~~BLUE
ENVIRONMENTRL SERVICES. INC.
925 West Esther St.

Long Beach, CA 90813
Ph: (562) 624-4120
Fx: (562) 624-4127

22. All MEP's will be taken back to the main point of connection, excludes excavation and removing sewer lines and water lines.

Estimated Cost $82,559.00
Add Alternate 1 - Demolish Existing Restroom Concrete Slabs

1. Demolish and dispose of not to exceed 5" thick concrete slab located at the restrooms. Up to 320 square feet.

Estimated Cost $8,901.00
Ocean Blue time Frame for abatement removal is for 25 Days ( 8 Hours a Day) Estimates job to be completed in 25 days, any delays beyond the control of ocean Blue will be billed at Time and Materials.

If scope of work changes while Lead / Mold / Asbestos removal is being done the City of Montebello Representative ( James Coiner) will be notified immediately to inform him of issues that arouser.

Abatement & Disposal Cost Estimate $203,729.00
California Asbestos Consultant $48,015.00
Cost Estimate ( 25 Shifts) $251.744.00
Once again Ocean Blue appreciates your business. If you should have any questions regarding this cost estimate or any future projects. please feel free to contact me.

Sincerely,
Daniel Gaeta
Supervisor
LONG BEACH • SAN DIEGO.

ITEM # 20

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works
SUBJECT: AUTHORIZE A SOLE SOURCE PURCHASE ORDER WITH THE LOS

ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS (LACDPW)

FOR TRAFFIC SIGNAL REPAIRS
DATE: November 12, 2025
RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve a sole-source purchase order with Los Angeles County Department of Public Works (LACDPW) for an annual total not-to-exceed amount of $115,000 to provide traffic signal maintenance and repairs; and,

2. Approve use of a sole-source justification as allowed by Montebello Municipal Code Chapter 3.20.050(B) – Sole/Single Source Goods and/or Services; and,

3. Acknowledge that Agreement No. 863, effective February 11, 1982 between the City and County of Los Angeles for the provision of signal maintenance and repair services is operational and in effect; and,

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Staff recommends authorization to open a sole-source purchase order with the Los Angeles County Department of Public Works (LACDPW) in the amount of $115,000 to provide for the maintenance of traffic signals at locations which are partially or wholly under jurisdiction of the City and/or the County of Los Angeles as described in Agreement No. 863 (Attachment B). The Fiscal Year 2025-26 budget includes funding for these services in Account No. 200-30-310-6040.50 (Gas Tax, Public Works, Streets, Contract Services Street Maintenance). Therefore, no budget amendment is needed as part of the recommended actions.

The City intends to utilize the sole-source justification to execute a purchase order with

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

Los Angeles County Department of Public Works as they are the sole provider of such services to traffic signals as enumerated in Agreement No. 863, approved in February 1982. Pursuant to Municipal Code Section 3.20.050(B), the City of Montebello is authorized to utilize sole/single source for the acquisition of goods and/or services, provided certain criteria are met:
“Sole/Single Source Goods and/or Services – When the supplies and equipment needed can be obtained from one source only, such that written declaration of such will be required and noted by standard forms.”
Given the existence of Agreement No. 863 (Attachment B), and the fact that the County of Los Angeles has been providing signal maintenance to selected intersections in Montebello for more than forty-years under the authority of this agreement, Staff seeks City Council approval of a sole source exception to the City's standard procurement process. The County owns some of the signals at the various intersections, making a sole source arrangement the only procurement choice available (Attachment A).

BACKGROUND/DISCUSSION:

Cities submit City Service Requests (CSRs) through Los Angeles County Department of Public Works (LACDPW) because LACDPW oversees a comprehensive, countywide network for traffic signal control and coordination. This centralized system allows for consistent, efficient, and well-coordinated traffic management across multiple jurisdictions. The City of Montebello has a formal agreement, Agreement No. 863 (Attachment B), with LACDPW to operate and maintain shared traffic signals, meaning LACDPW handles all maintenance, timing adjustments, and service requests on the City’s behalf. Through its Intelligent Transportation Systems (ITS) and Traffic Signal Control System, LACDPW provides real-time monitoring and synchronization of traffic signals, improving traffic flow and reducing congestion throughout the region.

Per the General Service Agreement executed between the City and the Los Angeles County Department of Public Works, the City submits CSRs directly through the County’s Tracking System portal and pays for services upon receipt of an itemized invoice from the County which covers all the services performed. Purchasing traffic signal materials from the LACDPW is essential because many intersections are part of a shared, countywide system. LACDPW provides standardized, compatible components that ensure signals remain synchronized across multiple jurisdictions, preventing malfunctions and traffic disruptions. Using non-LACDPW parts could compromise system integration, void warranties, and delay repairs, whereas sole sourcing through LACDPW guarantees reliability, technical support, and seamless operation for all connected intersections.

In addition to operational efficiency, the City benefits from LACDPW’s extensive technical expertise in traffic engineering and control technology. This ensures that arterial networks function safely and effectively, offering smoother commutes for motorists, transit users, and emergency responders across Los Angeles County.

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

ENVIRONMENTAL:

N/A
ANALYSIS:

N/A
SUMMARY:

Staff recommends that the City Council authorize a sole-source purchase order with the Los Angeles County Department of Public Works (LACDPW) in the amount of $115,000 for traffic signal maintenance and related services, per Agreement No. 863 (Attachment B). LACDPW manages a countywide network for traffic signal control and coordination and is the sole provider authorized to operate and maintain the City’s shared traffic signals under Agreement No. 863.

Using LACDPW ensures compatibility with the County’s traffic signal system, provides real-time monitoring and support, and maintains safe and efficient signal operations throughout the City. Funding for these services is included in the Fiscal Year 2025–26 budget in Account No. 200-30-310-6040.50 (Gas Tax, Public Works, Streets, Contract Services Street Maintenance), and no budget amendment is required. This action complies with Section 3.20.050(B) of the Montebello Municipal Code, which allows solesource procurement when only one qualified provider can deliver the required services (Attachment A).

ATTACHMENT(S)

1. Attachment A - LACDPW Sole Source Declaration

2. Attachment B - Agreement No. 863 - LACDPW

Sole Source Declaration Form
Updated 03/2023

SOLE SOURCE DECLARATION
I, THE UNDERSIGNED, DO HEREBY CERTIFY to the best of my knowledge, after analyzing pertinent information available to us at this time, the item(s)/service(s) listed below can only be furnished by the following vendor due to the following justification(s):

Item/Service Emergency maintenance and repair of traffic signals and sewer line infrastructure. Traffic engineering
support.

Vendor Los Angeles County Department of Public Works
V#4810
Address 900 S. Fremont Avenue
City, State Alhambra, CA 91803-1331
Justification: Refer to Back Page of this Form for Accepted Justification and Indicate the Exception Claimed Below, Provide Additional Information as Needed The City has established agreements and cost-sharing arrangements with LACDPW for the maintenance and repair of shared infrastructure within the City such as traffic signals and sewer lines. Because these facilities are jointly operated and maintained, and because LACDPW holds jurisdictional responsibility and technical authority over the equipment and systems involved, no other vendor or contractor is permitted to perform this work.

In addition, timely response to emergencies, such as traffic signal outages or sewage leaks requires coordination with LACDPW’s existing work orders and dispatch systems.

Contracting with another vendor would not meet legal, operational, or safety requirements.

I declare under penalty of perjury that the foregoing is true and correct. _________________________________ ________________
Cesar Roldan, Director of Public Works Date
Signature
Attachment A

Under “Justification” on Page 1 of this form, indicate which exception to the Purchasing Municipal Code (Chapter 3.20 et al) is being claimed to deem this purchase a “sole source purchase:”
Acceptable and Allowed Exceptions:

1. Only one manufacturer makes the item(s) meeting required specifications, AND that manufacturer only sells direct/exclusively through one regional/national vendor/representative.

2. The original manufacturer can only perform maintenance or repair services, AND the manufacturer does not have multiple agents to perform the required services.

3. Replacement and/or spare parts are exclusively available from the original manufacturer, AND the original manufacturer does not have distributors for those parts.

4. Patented items or copyrighted materials that are only available from the patent or copyright holder.

5. A formal/informal survey has been conducted by the requesting Department and/or Finance Department to determine whether other vendors/consultants can satisfy the requirements of the item or service. The survey provides vendors/consultants with a list of detailed requirements, and they provide a written response regarding their capability to supply the item or service. If only one (1) vendor can meet all of the listed requirements, this survey may be used to support the sole source claim.

6. A collaborative project where a specific vendor/contractor/consultant is named by the funding agency and/or inter-agency agreement as the source of an item or service, and the use of the vendor/consultant is required for compatibility.

CITY OF MONTEBELLO
AGREEMENT NO. 863 – PROFESSIONAL SERVICES AGREEMENT WITH

COUNTY OF LOS ANGELES FOR SHARED TRAFFIC SIGNALS
Attachment B

ITEM # 21

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Joseph Palombi, Director of Planning & Community Development Michael Solorza, Director of Finance
SUBJECT: APPROVE PROFESSIONAL SERVICES AGREEMENT NO. 4418 WITH

TURBODATA SYSTEMS, INC FOR ADMINISTRATIVE AND PARKING

CITATION PROCESSING AND SOFTWARE MAINTENANCE

SERVICES
DATE: November 12, 2025
RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Professional Services Agreement No. 4418 with TurboData Systems, Inc. for administrative and parking citation processing and software maintenance services; and,

2. Authorize the City Manager to execute Agreement No. 4418 on behalf of the City of Montebello (Attachment A); and,

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The City currently contracts with Duncan Solutions, Inc. for parking citation processing services. During Fiscal Year 2024–25, monthly service fees fluctuated between $6,000 and $14,000, culminating in a total annual expenditure of approximately $123,238. Budget for these expenses is included in the FY 2025-26 budget in Account No. 100-80-800-6040.95 (General Fund, Police Department, Police Department Administration, Contract Services – Other Professional Services).

The total amount of the contract with TurboData Systems, Inc. will be based on a percitation processing fee plus handheld software licensing costs. The agreement is for a one-year term for a not-to-exceed amount of $100,000, with two (2) two (2) year renewal

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

options. Funding for these services was included in the adopted Budget for Fiscal Year 2025-26 under the Police Department; therefore, no budget amendment is necessary at this time.

Due to the reassignment of parking citation administration responsibilities from the Police Department to the Code Enforcement Division within Community Development, associated expenditures will now be managed under Community Development’s operating budget. To align funding with this operational shift, staff recommends a budget adjustment to transfer appropriations from Account No. 100-80-800-6040.95 (General Fund, Police Department, Police Department Administration, Contract Services – Other Professional Services) to Account No. 100-50-530-6040.95 (General Fund, Community Development, Code Enforcement Division, Contract Services – Other Professional Services) to support the new vendor agreement for parking citation administration services.

Staff is utilizing Montebello Municipal Code Section 3.20.125 - "Piggybacking Purchasing Agreements" in order to enter into a new agreement with TurboData Systems. Section

3.20.125(A) allows for the City to utilize a competitively bid contract "by another local, county, state, federal or other public entity." In this case, the City will piggyback off a competitively bid contract by the City of Pico Rivera (Attachment B).

BACKGROUND/DISCUSSION:

The City is responsible for the issuance, processing, and adjudication of parking citations in compliance with State law. These activities require reliable software systems, handheld devices for field officers, and a third-party administrator to process citation notices, payments, and appeals.

Historically, the City has contracted with Duncan Solutions, Inc. for citation processing.

However, recurring service issues, including system downtime, delays in citation management, and lack of integrated handheld device support—have created inefficiencies for staff and the public. In addition, the City has been required to rely on multiple vendors for citation processing and handheld equipment/software, resulting in fragmented service delivery. Furthermore, recent delays in processing citations in a timely manner by Duncan led to a drop in revenue, negatively impacting the General Fund.

TurboData Systems, Inc. recently entered into an agreement with the City of Pico (Attachment B) for the same services required by the City of Montebello. This agreement was the result of a competitive RFP process administered by the City of Pico Rivera's Community and Economic Development Department. Montebello Municipal Code Section 3.20.125 "Piggybacking Purchasing Agreements" allows for the City to enter into purchase contracts with a vendor, provided that the agreement with the vendor is the result of competitive bidding (Section 3.20.125(A) and 3.20.125(A)1).

As stated above, Pico Rivera’s procurement process for TurboData Systems, Inc. services was done through a competitive RFP process (Attachment B). Furthermore, TurboData Systems, Inc. has provided written confirmation authorizing the City of

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

Montebello to piggyback off of the Pico Rivera agreement (Attachment C). Thus, staff recommends the award of a professional services agreement with TurboData Systems, Inc. in accordance with the Montebello Municipal Code.

ENVIRONMENTAL:

This item is not subject to the California Environmental Quality Act (CEQA) pursuant to the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, sections:
15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); 15060(c)(3) (the activity is not a project as defined in Section 15378); and 15061(b)(3), because the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because there is no possibility that this item may have a significant adverse effect on the environment, the item is exempt from CEQA.

ANALYSIS:

To improve efficiency and customer service, staff evaluated available service providers and determined that TurboData Systems, Inc. can provide a fully integrated solution for both administrative processing and handheld citation software.

Key benefits of the TurboData agreement include:
• Single Point of Service: Consolidates handheld device software and citation processing under one vendor, improving accountability and responsiveness. • Improved Service Reliability: TurboData has a strong track record of providing dependable citation processing systems for California municipalities. • Cost Predictability: The per-citation fee structure ensures costs scale with actual citation volume, making it a “right-sized” solution for the City. • Operational Collaboration: The Finance Department and Police Department have been engaged in the review process and support the transition to TurboData’s services.

The proposed agreement is structured as a one-year initial term with the option of two (2) additional two (2) year extensions. This approach allows the City to evaluate the quality of service and adjust as necessary before committing to a longer-term contract.

SUMMARY:

Staff recommend approval of Professional Services Agreement No. 4418 with TurboData Systems, Inc. for administrative and parking citation processing services, including handheld device software, for a one-year term with the option of renewal. The authority to enter into this agreement is through Montebello Municipal Code Section 3.20.125 - "Piggybacking Purchasing Agreements."

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

ATTACHMENT(S)

1. Attachment A – Professional Services Agreement No. 4418

2. Attachment B - RFP – City of Pico Rivera

3. Attachment C – Approval to Utilize Piggyback Agreement

CITY OF MONTEBELLO
PROFESSIONAL SERVICES AGREEMENT NO. 4418
WITH TURBODATA SYSTEMS, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on November 12, 2025 (“Effective Date”), by and between the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and Turbo Data Systems, Inc. (the “CONSULTANT”). The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS
WHEREAS, the CITY desires to retain Turbo Data Systems, Inc. to provide administrative and parking citation processing and software maintenance services in the CITY; and
WHEREAS, Montebello Municipal Code Section 3.20.125 provides that "Piggybacking Purchasing Agreements" allow for the City to enter into purchase contracts with a vendor provided that the agreement with the vendor is the result of competitive bidding; and
WHEREAS, the CONSULTANT represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT

DOCUMENTS
a. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

1. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.

2. Piggyback Purchasing Agreement (Exhibit “A”)

3. Proposal referenced and Best Final Offer received by the successful proposer.

4. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.
b. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.

SECTION 2. SERVICES / COMPENSATION.
a. All terms, conditions, requirements, and provisions of the Contract

ATTACHMENT A

PROFESSIONAL SERVICES AGREEMENT NO. 4418

Documents are hereby incorporated fully herein by this reference and shall be binding on the Parties. To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern. However, any conflict between the Cooperative Purchasing Agency’s Contract and this Agreement, the more favorable term to the City shall control. b. The CONSULTANT shall provide to the CITY all labor, equipment, materials and incidental necessary to provide the services as set forth fully in Consultant’s Proposal, as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter “Professional Services”). c. The CONSULTANT shall be compensated for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit "B" and incorporated fully herein by this reference (" Compensation"). The CONSULTANT shall provide an itemized billing statement to the CITY each month for Professional Services performed. The CONSULTANT shall no incur fees or costs which exceed the Compensation without the prior written consent of the CITY.

SECTION 3. TERM.
a. This Agreement shall commence on November 12, 2025 (“Effective Date”) shall expire after one year, unless terminated earlier as hereinafter provided. This Agreement may be extended for up to two (2) two-year (2) extensions upon such terms and conditions mutually agreed upon by the Parties in writing.

SECTION 4. PERFORMANCE.
a. The CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein. b. The CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of Consultant hereunder, in meeting its obligations under this Agreement.
c. The CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONSULTANT shall have the right to retain, subject to the CITY's approval, additional individuals, consultants or subconsultants to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subconsultants shall be the sole and exclusive responsibility of the CONSULTANT.
e. The CONSULTANT shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONSULTANT pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorney- client privilege or any other law. Said documents shall be made available for inspection by the CITY upon request.

PROFESSIONAL SERVICES AGREEMENT NO. 4418

SECTION 5. WORK PRODUCT.
a. The CONSULTANT hereby agrees that all work product produced pursuant to this Agreement, and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY. The CONSULTANT may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by the CONSULTANT.
b. All data, documents, discussion, or other information developed or received by the CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONSULTANT without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONSULTANT agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 6. EXTRA SERVICES.

No extra services over and above the Compensation shall be rendered by the CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).

SECTION 7. CITY SUPERVISION.

The City Manager shall have the right of general supervision of all work performed by the CONSULTANT and shall be the CITY’s agent with respect to obtaining the CONSULTANT’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.

SECTION 8. TERMINATION.

In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
a. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONSULTANT which cannot be corrected within ten (10) days, said contract shall at the option of the CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONSULTANT, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONSULTANT. The CONSULTANT and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract.

PROFESSIONAL SERVICES AGREEMENT NO. 4418

In the event of a termination for cause, the CONSULTANT shall only be entitled to the Compensation for those Professional Services satisfactory performed on or before the effective date of termination.
b. Termination for Convenience. The CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, by giving thirty (30) business days’ written notice to the CONSULTANT. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONSULTANT the part of Compensation which would otherwise be payable to the CONSULTANT for services the CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the Parties agree that the CONSULTANT shall be reimbursed for any “non- refundable” costs that the CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONSULTANT prior to the date of termination, and (2) that the CONSULTANT provides the CITY with adequate proof that the CONSULTANT incurred the costs, and is unable to be seek a refund for such costs. Such “non-refundable” costs may include, but are not limited to, travel reservations incurred by the CONSULTANT for its performance of services under this Agreement. The CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.

No regular employee of the CITY shall be employed by the CONSULTANT during the term of this Agreement.

SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.

No official or employee of the CITY shall be personally liable to the CONSULTANT in the event of any default or breach by the CITY, or for any amount which may become due to the CONSULTANT.

SECTION 11. INDEPENDENT CONSULTANT.
a. The CONSULTANT is and shall, at all times, remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its elected officials, officers, employees, or agents shall have control over the conduct of the CONSULTANT except as expressly set forth in this Agreement. The CONSULTANT shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee, or agent of the CITY. No employee benefits shall be available to the CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONSULTANT for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONSULTANT, the CONSULTANT’s employees or the CONSULTANT’s subconsultants for injury or sickness arising out of performing services hereunder.
b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement.

PROFESSIONAL SERVICES AGREEMENT NO. 4418

c. The CITY shall not deduct from the Compensation paid to the CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to provide the CONSULTANT, its employees or subconsultants with workers’ compensation insurance or any other insurance.

SECTION 12. CalPERS ANNUITANTS AND ELIGIBILITY INDEMNITY. a. If the CONSULTANT is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONSULTANT must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONSULTANT. If this Agreement remains in place, the CONSULTANT shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.
b. In the event that the CONSULTANT or any employee, agent, or subconsultant of the CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the CITY, the CONSULTANT shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of the CONSULTANT or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.
c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONSULTANT and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by the CITY for employer contribution and/or employee contributions for PERS benefits.

SECTION 13. LEGAL RESPONSIBILITIES.

The CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this section.

SECTION 14. INDEMNIFICATION.

The CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or

PROFESSIONAL SERVICES AGREEMENT NO. 4418

in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.

SECTION 15. INSURANCE COVERAGE.
a. During the term of this Agreement, the CONSULTANT shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONSULTANT’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed operations, personal injury, and advertising injury, with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.
• Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONSULTANT has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability insurance appropriate to the CONSULTANT’S profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
b. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
c. The CONTACTOR shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
e. The named insured/vendor will give the City notice within ten (10) business days if any of the policies are cancelled. The CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary

PROFESSIONAL SERVICES AGREEMENT NO. 4418

insurance and pay, at the CONSULTANT’s expense, the premium thereon. f. Evidence of Insurance prior to commencement. The Contractor shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

City of Montebello
Attn: Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]
Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non-renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided.
g. Evidence of Insurance during the entire term of the Agreement. At all times during the term of this Agreement, the CONSULTANT shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s). h. The CONSULTANT shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages. i. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
j. The insurance provided by the CONSULTANT shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it. k. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONSULTANT, and CONSULTANT’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The

PROFESSIONAL SERVICES AGREEMENT NO. 4418

CONSULTANT hereby waives all rights of subrogation against the CITY. l. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONSULTANT shall procure a bond guaranteeing payment of losses and expenses. m. Procurement of insurance by the CONSULTANT shall not be construed as a limitation of the CONSULTANT'S liability or as full performance of CONSULTANT’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.

SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.

The CONSULTANT shall not subcontract, delegate, or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY.

Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-consultant, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

Any subcontract, delegation or assignment shall be made in the name of the CONSULTANT and shall not bind or purport to bind the CITY and shall not release the CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-consultants. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONSULTANT under the Agreement.

SECTION 17. NO WAIVER.

Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof.

SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.

Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 19. ATTORNEY’S FEES AND COSTS.

If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of

PROFESSIONAL SERVICES AGREEMENT NO. 4418

reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.

SECTION 20. WARRANTIES.

Each of the parties represents and warrants to one another as follows:
a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement; b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

SECTION 21. MISCELLANEOUS.
a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.
c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described. e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered. f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has

PROFESSIONAL SERVICES AGREEMENT NO. 4418

not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.

SECTION 22. NOTICE.

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via email (an “Electronic Notice” as further defined below), personally or on the second (2nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 W. Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]
With copy to: City of Montebello – Planning and Community Development Attn: Joseph Palombi, Director
1600 W. Beverly Boulevard
Montebello, CA 90640
(323) 887-1598
Email: [email protected]
To Consultant:

Turbo Data Systems, Inc.

Attn: Roberta J Rosen, President
Address: 1551 N. Tustin Ave 950,
Santa Ana, CA. 92705
Phone: 714-573-5757
Email: [email protected]
With copy to: Turbo Data Systems, Inc.

Attn: Admin
Address: 1551 N. Tustin Ave 950,
Santa Ana, CA 92705
Phone: 714-573-5757
Emaill: [email protected]
An electronic communication (“Electronic Notice”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above.

Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.

PROFESSIONAL SERVICES AGREEMENT NO. 4418

SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.

In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee, sub-consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONSULTANT will take affirmative action to ensure that sub- consultant and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

SECTION 24. CONFLICT OF INTEREST.

The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONSULTANT shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.

The CONSULTANT covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONSULTANT. The CONSULTANT's covenant under this section shall survive the termination of this Agreement.

SECTION 25. ENTIRE AGREEMENT.

This Agreement contains the entire understanding between the CITY and the CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
[SIGNATURE PAGE TO FOLLOW]

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. (“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO TURBO DATA SYSTEMS, INC.

Raul Alvarez, City Manager Roberta J Rosen, President
ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney
EXHIBITS:
• Exhibit A – Piggyback Agreement
• Exhibit A – Fee Schedule

EXHIBIT “A”
Piggyback Agreement

AGREEMENT NO. 25-429

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PICO RIVERA AND
TURBO DATA SYSTEMS, INC.

IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (" Agreement") is entered into by and between the City of Pico Rivera, a California municipal corporation (" City") and Turbo Data Systems, Inc.; ("Consultant") City and Consultant are sometimes hereinafter individually referred to as a " Party" and collectively referred to as " Parties." - '

2. RECITALS
2 1 City has determined that it requires professional services from a consultant to provide Processing of Parking Citations, Administrative Citations, and Software Maintenance Services

2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows.

3. DEFINITIONS
3 1 " Scope of Services" Such professional services as are set forth in the Consultant' s October _ 31, 2024 proposal to City attached hereto_ as Exhibit " A" and incorporated herein -by this reference

3. 2 "Approved Fee Schedule". Such compensation rates as are set forth in the Consultant' sOctober 31, 2024 proposal to City attached hereto as Exhibit " B " 3 3 " Commencement Date" March 1, 2025
3 4 " Expiration Date" March 1, 2028

4. TERM
The term of this Agreement shall commence at 12 00 a m on the Commencement Date and shall expire at 11 59 p m on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below

EXHIBIT A

Professional Services Agreement
TURBO DATA SYSTEMS, INC.

5. CONSULTANT' SSERVICES
5 1 Consultant shall perform the services identified in the Scope of Services City shall have the right to request, in writing, changes in the Scope of Services Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall: be incorporated by written amendment to this Agreement: In no event shall the total compensation and costs payable to Consultant, under this Agreement exceed the sum of Sixty -Five Thousand Dollars($ 65, 000)- perfiscal year unless specifically approved in advance,, in writing, by. City 5 2 Consultant shall perform all work to the highest professional standards of Consultant' sprofession and in a manner reasonably satisfactory to City 6; COMPENSATION
6 1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such, Services, payment in accordance with the Approved: Fee Schedule
6: 2 Consultant shall submit to City ,an invoice; on a monthly- basis or less frequently, for the services performed pursuant to this Agreement. , Each. invoice shall itemize the services rendered . during the billing period and the amount due Within ten 10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice Within thirty ( 30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice . City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.
6 3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by city on atime-nd- materials basis using Consultant' sstandard fee schedule Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services

7. BUSINESS LICENSE
Consultant shall obtain a City business license prior to commencing performance under this Agreement.

8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal- and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in anyway affect the performance of -its services pursuant to this. Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations Without limiting the

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generality of the foregoing, if Consultant is an out-f- state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708. 02 of the California Corporations Code The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, whichmay be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both' ( i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute, and ( ii) City •has not consented in writing prior to Consultant' sperformance of such work.

10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine
services under
the assignment
this
of its own employees to the performance of Consultant' s Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City' s premises.

Roberta J Rosen, President shall be Consultant' sproject administrator and shall have direct responsibility for management of Consultant' sperformance under this Agreement.

No change shall be made in Consultant' sproject administrator without City' sprior written consent.

11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (" written products") developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant' swork product, City shall comply with such laws to the extent feasible.

12. INDEPENDENT CONSULTANT
12 1 Consultant is, and shall at all times remain as to City, a wholly independent

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consultant. Consultant shall have nopower to incur any debt, obligation, or liability -on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant' s
employees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any manner employees of City

12. 2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint -employer relationship, or any other relationship between Consultant or Consultant' semployees except as set forth in this Agreement.

12. 3 City shall have no direct or indirect control over Consultant' semployees or sub -consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as
employees
a charge
or subconsultants.
or withholding on
City
the
shall
compensation
have no responsibility
paid to Consultant,
to provide Consultant,
Consultant' s
its
employees or subconsultants with workers' compensation insurance or any other insurance.

12. 4 The Parties further acknowledges the following` (i) that Consultant shall provide the services outlined in the Scope of Services directly to City; (ii) Consultant maintains a business location at the address listed under Section 20 that isseparate and distinct from the City; (iii) Consultant contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Consultant advertises and holds itself out to the public as available to provide thesame or similar services, (v)- unless otherwise specified in this Agreement, Consultant provides its own tools, vehicles; and equipment necessary for performing the Scope of Services; vi) Consultant has proposed and negotiated its own rates; and ( vii) consistent with the nature and demands of the project and the City' s business hours, Consultant may set its own hours and location of work.

13. CONFIDENTIALITY
All data, documents, discussion, or other information .developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.

14. NON -LIABILITY OF CITY OFFICIALS AND EMPLOYEES

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No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

15. INDEMNIFICATION

15. The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys' fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant' scommitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant' sservices are subject to Civil Code Section 2782. 8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782. 8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15. 2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred bycounsel of City' schoice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant' sServices are subject to Civil Code Section 2782. 8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782. 8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15. 3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant' sfailure to pay City promptly any indemnification arising under this Section 15 or related to Consultant' sfailure to either ( i) pay taxes on amounts received pursuant to this Agreement or ( ii) comply with applicable workers' compensation laws. 15 4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

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15 5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury toany person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant' ssubconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses -shall include reasonable attorneys' fees incurred by counsel of City' s choice and expert witness fees and consultant fees.

15. 6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of anyinsurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
15 7 .PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ( PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify; defend,- and hold harmless City for the payment of any employee and/ or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its . employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled t, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City' for. employer contribution and/ or employee contributions for PERS benefits.

16. INSURANCE

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16 1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant' sperformance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

16..Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:

16.. Premises, operations, and mobile. equipment

16. 1. 2 Products and completed operations
16 1.3 Broad form property damage ( including completed operations)
16 1 1 4 Explosion, collapse, and underground hazards

16. 1. 5 Personal Injury
16 1 1 6 Contractual liability
in the amount of One Million Dollars ($ 1, 000,0) per occurrence combined single limit; Two Million Dollars ($ 2, 000,0) aggregate for products/ completed operation; Two. Million Dollars ($ 2, 000,00) general aggregate ( General aggregate must apply separately to Consultant' swork under this Agreement.), and Five Million Dollars 5, 000,0) umbrella or excess liability.

16..2Automobile Liability Insurance for owned, hired and non -owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($ 1, 000,00) per accident for bodily injury and property damage.

16..3Worker' s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer' s Liability Insurance with limit of no less than One Million Dollars ($ 1, 000,00) per accident for bodily injury or disease.

16..4Professional Liability Insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($ 1, 000,0) per occurrence of claim/ Two Million Dollars ($ 2, 000,0) in the aggregate.

16. 2 Consultant shall require each of its subconsultants, if any, to maintain

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insurance coverage that meets all of the requirements of this Agreement. 16 3 _ The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A: VII in the latest edition of Best' sInsurance Guide.

16. 4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i)-mmediately terminate this -Agreement; or (ii) take out the necessary insurance and pay, at Consultant' sexpense, the premium thereon.

16. 5 At all times during the term of this Agreement, Consultant shall maintain on file with City' sRisk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City' s Risk Manager such
certificate( s).

16. 6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages. 16 7 The general liability and automobile policies of insurance required by this i Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain .an endorsement providing that the policies cannot be canceled or reduced except on thirty days' prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word " endeavor" with regard to any notice provisions.

16. 8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant' sinsurance and shall not contribute with it.

16. 9 AII. insurance coverage - provided pursuant to this Agreement shall not prohibit Consultant, and Consultant' semployees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City

16.0 Any deductibles or self -insured retentions must be declared to and approved by the City At the option of City, Consultant shall either reduce or eliminate the deductibles or self -insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses. -

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16.1 Procurement of. insurance : by Consultant shall not be ' construed. as a limitation of Consultant' sliability or as full performance of Consultant' s duties to inderrinify, hold harmless and defend under Section 1. 5 of this. Agreement. 16 12 If Consultant. maintains broader coverage and/ or higher limits than the minimums shown above; the City requires and shall be entitled. to the broader coverage and/ orthe higher limits maintained •by the Consultant.. Any available insurance. proceeds in .excess of the: specified minimum limits: of insurance and. coverage. shall be• available to the City.

1. 7.. MUTUAL COOPERATION
17 1 City shall ' provide Consultant with .all pertinent data, documents and other. requested information as is reasonably available . to City for the proper performance of Consultant' sservices under this Agreement.

17. 2 In the event. any claim oraction is. brought against City relating to Consultant' s performance in connection with this Agreement, Consultant shall- render any reasonable assistance that City may require.

18. RECORDS. AND INSPECTIONS
Consultant shall maintain. full and accurate records. with respect. to all matters covered under this Agreement for a period -of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records; without charge, during normal. business ho. urs. City shall further -have .the right to audit such records, to make transcripts therefrom. and to inspect all program, data; documents,. proceedings, and activities.
19 PERMITS AND APPROVALS
Consultant shall obtain, at. its sole cost and expense, all permits and regulatory approvals necessary in :the .performance of this. Agreement: This includes; but shall not be limited to, encroachment permits and building :and safety permits and inspections.

20. NOTICES
Any notices, bills; invoices; or reports required by this Agreement shall be deemed received on• ( i) the day of delivery if delivered by hand, facsimile, email, or overnight courier service during Consultant' sand City' sregular business hours, or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below ( or to such other addresses as the .Parties may, from time to time, designate in writi_ ng).'

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IftoCity:

Steve Carmona, City Manager.

City of Pico Rivera
PO Box 1016
6615 Passons Blvd
Pico Rivera, California 90660- 1016
With a courtesy copy to
Arnold M Alvarez- Glasman, City Attorney
13181 . Crossroads Parkway North
Suite 400-- West Tower
City of Industry, CA 91746
Facsimile ( 562) 692- 2244

21. SURVIVING COVENANTS
If to Consultant:

President
Roberta J. Rosen
1551 N Tustin Ave. Suite 950
Santa Ana, CA 92705
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph

17. 2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION

22. 1. City shall have the right to terminate this Agreement for any reason on five 5) calendar days' written notice. to Consultant. Consultant Shall have the right to terminate. this Agreement for any reason on sixty (60) calendar days' written notice to City. The effective date of termination shall be upon the date specified in the notice of termination Consultant agrees that in the event of such termination, City' sobligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

22. If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination , In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

23. ASSIGNMENT

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Consultant shall not delegate; transfer, subcontract or assign:. its duties. or :rights hereunder, either in whole or in part, without City' s prior written consent, and any attempt to do so shall be void and of no' effect: City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON- DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY 24 1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed; religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated:
without regard to their race., color; creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation

24. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion:, sex; marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24. 3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this. Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

25. WARRANTIES

25. 1 Each Party has received independent- legal advice from its attorneys with respect to the advisability of entering into and executing This Agreement or beenprovided with an, opportunity to receive independent legal: advice and has freely and voluntarily waived and relinquished the .right to do so Each Party who. has not obtained independent counsel acknowledges that the failure to have independent legal .counsel will not excuse such Party' sfailure to perform under this. Agreement.

25. Inexecuting this Agreement, each Party . has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set 'forth herein and has placed no reliance whatsoever on any statement, representation, or promise of .any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement,. representation or disclosure of any matter whatsoever.

25. 3It is agreedthat each Party has the full right and authority to enter into this Agreement, and that theperson executing: this Agreement on behalf of either Party. has

Docusign Envelope ID• F6E03BCB- 254D- 457F- AECE- 9DDA940395C7 Professional Services Agreement
TURBO DATA SYSTEMS, INC.

the full right and authority to fully commit and bind such Party to the provisions of this Agreement.

26. CAPTIONS
26 1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement.

26. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the -plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution( s).

27. NON -WAIVER
27 1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing

27. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in .addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.
27 3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City' ssole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

28. COURT COSTS AND ATTORNEY FEES
In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to

Docusign- Envelope ID' F6E03BCB- 254D- 457F- AECE- 9DDA940395C7 Professional Services Agreement:

TURBO DATA SYSTEMS, INC.

judgment or not, shall be entitled to its reasonable court costs, including accountants' fees and expert witness fees, if any, and attorneys' fees expended .in such action The venue for any litigation shall be Los Angeles County, California.

29. SEVERABILITY
If any term or provision of this Agreement or the application. thereof :to any person. o.r circumstance shall, to any extent, be. invalid: or unenforceable, then such term or provision shall be amended to, and. solely to, the extentnecessary to cure such invalidity or unenforceabiility,, and, in its amended form shall. be enforceable. - In .such event; the remainder of this Agreement, or the application of such. term or provision to persons or circumstances other than those .as to which it .is. held invalid or unenforceable, shall not be affected. thereby, and each term and .provision -of this Agreemerit_ shallbevalid and be enforced. to -the fullest extent permitted bylaw. N30. GOVERNING LAW This Agreement shall. be: governed and construed in accordance with the laws of the State of California.
31, .COUNTERPARTS
This Agreement may be. signed inany one or more counterpar# sCall of which taken. together shall be but one and the same Agreement: Any signed copY, of hig' Agreemer4. orof any other documentor agreement referred to herein, Or copy or counter. partth- eof, delivered :by facsimile or email transmission, shall for all purposes be treated= as_ rt were delivered containing an original manual signature of the Party whose 810a -146 -appears in the: facsimile or email and: shall be binding upon such. Party in the same manner as though an originally signed copy had been delivered.

32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between theexpress provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.- This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.

Amendments hereto or deviations herefrom shall be effective. and binding only if made in. writingand executed by City and Consultant.

Signatures : on the _following page]

Docusign Envelope ID. F6E03BCB- 254D- 457F- AECE- 9DDA940995C7 Professional Services Agreement
TURBO DATA SYSTEMS, INC.

TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth in section three of this agreement.

CITY" " CONSULTANT"
CITY O. F PI. CO RIVERA TURBO DATA SYSTEMS,. INC
Signed by:

Belk tt 3 Prt- sitituAl
AASCRf194RQRSARQ
Steve Carmona, City Manager
Dated. 3 -/

ATTEST,
Cynthia A..' a ify Clerk
Roberta J Rosen, President
3/ 13/ 2025
Dated
APPROVED AS TO FORM:
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i
A nold A var z-Glasman, City Attorney

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turbo Data Systems, Inc: October. 31, 2024 Submitted to: City f Pico Rivera D. Consultants and/ or Sub -consultants
TDS has contracted with InfoSend,. Inc.. to print and mail our notices since 2004. We electronically transmit our notice files, and they duplexand color :print, fold, stuff, and mail our notices out of theirfacility with, their modern and very rapid equipment multiple times each week.

InfoSend, Inc.. mails out over 35, 000 letters and notices for us each week., Their main production facilities are in Anaheim, California, and they serve clients, including municipalities. They provide a backup facility for printing and mailing. Working with InfoSend, Inc. allows us to take advantage of their ability topre- certify addresses using the. USPS NCOA database.. Utilizing a vendor specializing in mailing: services increases our compliance with ever- changing postal regulations.

It ensures our notices get into the . main stream faster and with the most .accurate :postal barcoding.

E. Work Approach
Citation Management System:

Automated Transfer and Upload of Citations
ticketPRO- firOila customers enjoy immediately uploading citations as they are written.

Errors detected from automated citation entries ( discrepancies in violation amounts, violation codes, lack of :required. 'information, etc.) are reviewed and corrected. Duplicate citation numbers are not entered into the system. They are reported forinvestigation.

TDS works directly with the city to coordinate and implement any. changes. TDS also accepts electronic transfers for administrative citations. Transfer files can be scheduled to be received or picked up from . the city. Data is reviewed for discrepancies, and the city department is contacted for clarification.

Data Entry from Manual Citations
Manual Administrative and Parking citations areforwarded to TDS. via mail or scan. All manual citations are entered into the database within two business days of .receipt. All citation transactionsare entered online with tight controls to .prevent errors.

Each batchof citations isentered into a log for tracking through the process. The date of receipt and who received it, the data entry operators' ID and the date it was keyed, the count of citations in the batch, the .filing person' sID, and the dateit was fled areall tracked on the log. This citation batch log is updated as the batch goes through the . process. The log is a tool for supervisors to verify that all work is completed. promptly. Editing capability allows corrections for all .citation information fields.

Manual citations not processed due to incorrect or missing information .are returned to the city for clarification.

Entry of disposition and other non -citation information is also. critical step in the processing 4r i»4 v ri/ tTA
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Turbo Data Systems, Inc.. October 31.,: 2024 Submitted to: City of Pico Rivera cycle. Citations dismissed by city staff are updated to reflect the reduction or cancellation action that hasbeen taken. Also, suspensions and extensions are recorded in writing when the city requests them. Dismissals, suspensions, and extensions are processes that can be performed either by .city Staff or by TDS:

TDS scans all manual citations and is easily accessible by the city using. our ticketPROWeb and Online Appeals systems.

TDS files all hard -copy citations and can provide these documents upon request by the Agency.

C=•> rrrespondence Processing
A courier picks up mail weekly from a Post Office Box provided by TDS: The mail is brought to the Santa Ana office, where the payments are immediately processed.

All information entered isupdated in real time. All mail received at TDS is sorted by category payments, correspondence, etc.). .Correspondence related to citations is opened and forwarded : immediately to the appropriate department for further investigation by staff experienced in identifying and separating contesting -information from complaints.

All correspondence is processed within two ( 2) business days .of receipt. Envelopes for all correspondence are stamped with the date received and kept with the source documents to validate the postingdates used for processing.

Uponreceiving unidentifiable payments or incomplete information froma citizen, TDS staff requests. additional information or documentation when necessary: All correspondence mailed to citizens on behalf of the Agency is automatically laser -printed by the . system and documented in thesystem for future reference.

All correspondence to the public provides complete citation information, the amount due, and. payment instructions. A bar- coded, pre -addressed stub is includedfor payment and documentation return.

Vehicle Change of Ownership/ Rented Vehicles
Daily updatesare performed on citations when a change of ownership or notification of a rental with bona fide proof is received. All prior name information is kept on the system for historical reference. Once these updates aremade, another notice is mailed to the new responsible party.

Payment Prccaseing
Payments are sorted by postmark date and processed each day. Audit controls are in place to ensure accountability of all transactions and monies for payment processing, from initial receipt through .final resolution and: filing.

TD. S staff do all payment processing in- house. Payment batches are balanced and reconciled at three separate steps of our process. Payments are processed into the system within two 2) business days of receipt. To reduce the number of refunds required to be processed by the Agency' sfinance department. TDS doesnot accept duplicate payments .or payments attempting to bemade toward citations that are already closed. ifr, rM1 i A -TA
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Turbo. Data Systems, Inc. October 31, 2024 Submitted to: City of Pico Rivera All payment documents are stored in an easily retrievable format. They are kept for two years and then periodically. shredded.

Unmatched Payments
Our system accepts payments for citations that are not yet in the system. Basic information about the citation is entered into the database with the. payment Upon receipt of the original citation, the basic information entered with the payment is compared for accuracy, then merged with the issued citation and all other data fields are updated.

Partial Payments and Returned Checks
A' second notice is mailedfor bounced checks ( adding. areturned check charge to the system established by the Agency) and for the balance due on partial payments or payment plans. If no .payment :is received on these second notices, the .system processes the citation through the penalty phase and additional notifications.

Due Date Extensions
The system can accept suspensions or due dateextensions when requested by the Agency.

The city or TDS can enter these upon request.

Payment Plans
TDS has. a payment plan to support . AB503 legislation. Theplan considers indigent and non -indigent individuals. Plan requests will .be submitted to the Agency for review, approval, or denial.

TDS will mail correspondence of the Agency decision. Payment Plans will support recurring payments, waive fees for the indigent, plan length, and minimum payments due. If a plan defaults prior, the system automatically resumes the citation. process ( DMV, Collections, etc.).

TDS provides required city -specific online information or city links for AB503 indigent payment plans on ptfcket. com.

Depositing ofAgency Funds
TDS scans checks and deposits citation funds intothecity' sbank account or an escrow established by TDS for the City. This method is safe, secure, and efficient. If the city chooses to deposit directly into their account, the .city providescheck scanning hardware and software, CreditCard Payments
TDS provides a toll -free telephone number for the public to inquire and take credit card payments on citations. Payments by Credit Card are accepted 24/ 7. This number is unique to your city. Customized city agency information is provided when callers reach this service. Prerecorded agency information includes the address for mailing a payment, making a payment over the Internet, .instructions for contesting a citation, and instructions for correcting equipment violations. Options for reaching a: customer service representative are also available through this system. Bilingual. TDS Customer Service Representatives are available: Monday through Fridayfrom 8 am to 5 pm, excluding holidays.
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Turbo Plata Systems, Inc: October 31, 2024 Submitted to: City of Pico Rivera.

The system secures immediate :authorization from the processor, with immediate updates to the. citation : status. All TDS credit card processing platforms ( Web. & Phone) are PCI compliant.

For web payments, an emailwith a unique number/ payment information is generated for the payee. The monies collected are processed into a merchant accountestablished by the city:

TDS performs daily: reconciliations to validate all: credit card transactions.

Registered Owner Name Retrieval
TD' S. has a direct online interfaceWith the California: Department of Motor Vehicles'( DMV) for retrieving registered owners' names and addresses for California vehicles. Requests for registered owners are submitted. to:he DMV each business day. Multiple citations issued under one plate or VIN may have different registered owners depending on the issue date of the citation. Most registered owner information is :retrieved within 24. 4.8 hours of entering a citation.

During the name retrieval process, the vehicle : make on file with DMV is obtained and. compared with the make from the original citation. Discrepancies are reported and investigated to ensure the license has been entered correctly. Upon correction, the citation is again eligible for DMV name retrieval through our automated system.

Also, the full vehicle identification number ( VIN) and the. registration .expiration date: are retrieved and saved during the name .retrieval process. This allows for the comparison of. the last four -digits of the VIN on the citation with the VIN from the DMV and the registration expiration date on the citation with the registration expiration date at the DMV: These are essential tools to verify that .the :license plate on thecitationwas recorded correctly and that the correct' violator is pursued.

When a name and address are unavailable from the DMV on the first inquiry, multiple attempts are made until we successfully obtain an R/. O. or. at least nine (9) attempts. Corrections are made when necessary, and the DMV name retrieval process continues. This process has ensured accuracy and: increased both our DMV Hit Rate and our collection rate.

Updates are :conducted on citations when a change of ownership or notification .of a rental with bonafide proof is received. All prior name information is kept on the system for historical reference. Once these updates are made, another notice is mailed to the responsible party.

DiMV & Out -of -State
Turbo Data has been a CA DMV service provider since 1985. We have direct access to the DMV network and: resources to obtain RO information and place holds and releases. We retrieve registration information via plate, temporary plate (TLP), or VIN. A similar process is used for placing :holds and releases. The process is automated to ensure timely retrieval and information updates.

For outofstate, we obtain ' RO information using the NLETS network. TDS has been an strategicpartner- for many years. This partnership grants us access to all 50 states in the US including .privacy states such as Arizona: The process is similar to the CA DMV. We have direct access to the NLETS network via a site -to -site VPN. NLETs, require stringent security controls r jFrti n. A rn

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Turbo Data Systems, Inc. October 31, 2024
that we • must comply with, as well as annual and multi -annual audits.

Submitted to: City of Pico Rivera
Custom Notices and. Letters
Our professionally printed notices are printed in color and were designed for ease of reading and providing important information to the public, as .well as containing all information .required by the California Vehicle Code. Our notices meet all current requirements for size, proportion, and weight as defined by the LISPS..

All .notices, letters, andpostage are provided by TDS and: mailed using first- class mail. Parking and Administrative violation. notices are mailed based on their Agency -determined schedule.

DAC and Lugo violation notices are sent to both violators and .owners when they are separate individuals. All mailings are imprinted with the post -net barcode and FIM. markings .as requested by the USPS. Using the Postal Service National Change of Address ( NCOA) database allows TDS to ensure the most rapidand accurate delivery of notices.

This feature allows the new address of respondents who have moved. (and filed a notice with the USPS) to be directly printed on the notice form asit is mailed, eliminating the time delay normally encountered by the mail piece going to the old address, getting a forwarding sticker, and then going to the new address.

Mail returned as undeliverable is tracked and identified as returned mail on the inquiry screen..

All notices contain information required by the California Vehicle Code or Agency Municipal Code.

A: unique. feature of our system is the. ability to modify the agency -specific text thatis printed. On the notice. This allows. the Agency the flexibility to change the text should policies or procedures change (i:e., hours ofoperation, etc.).

Client Online Access - ticketPROWeb
Cloud -based access is available to the city usinga. web browser and a secure Internet Connection 24/ 7. Real- time access offers our clients the most current database information. All transactions, such as citation records, payments, dismissals, administrative adjudication information, notes, registered owner information, and all other citation data, areimmediately displayed and can be printedif desired.
tickefPROWeb allows information retrieval :by citation, license plate, ID; location. with wild -card search, name, and VIN. The Search results can be sorted or used to select individual citation details, plates, or registered owner names. Results can be filtered by citation status types of AII, Open,. Delinquent, and Closed: Searches can also be done using predefined or custom date periods..
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Turbo Data Systems, Inc. October 31, 2024 Submitted to: City of Pico Rivera Online Access to the Public- ptiket. com
Lt • COWT- is a public website customized for each customer with image branding capabilities. It provides the public with online .inquiry, payment capability, and online appeal access to contest their parking citations.

Information provided tothe public includes:

Citation information
Adjudication information
Contesting. information
Pay single or multiple citations.

Printable Forms
View Photos
Citizens accessingthe www. pticket. com website find only specific information . related to your agency. Agency graphics (logos, banners, etc.) compliment the website and identity. It includes web pages with: content unique to the Agency. These pages : are customized to :reflect the desired information aboutyour parking and administrative citation program. contesting, payment options, forms, etc.

Data security is provided using the highest industry SSL encryption. .pticket corn. is PCI compliant. To redirect the .public; an address linkcan be placed on the City' s website.

Outline Appeals: Through the ,pticket. com website, we provide an integrated online appeals process that is entirely paperless. The system is dynamic inpreventing late appeals from being submitted, saving the City time, money, and resources. Once citizens submit their electronic appeals and upload any desired documents, theappeal becomes available for review. A confirmation of each submitted appeal isemailed to the .appellant.. The . citation process is suspended pending review of the appeal, saving considerable processing effort and time. City personnel can review all: processed appeals' and decisions at anytime.

All results and critical dates for initial. reviews and hearings are viewable on pticket. coan, including the written reasons if the citation is upheld. Result and notification letters are automatically mailed as per CVC 40215' srequirement.

Processing of Administrative Review Requests
Our Administrative Appeals process was designed tosave our clients a significant amount of time. It relieves the staff of the day- to- dayclerical tasks associated with theprocess and provides an organized, efficient, and professional way to process their appeals.

TDS' Administrative Appeals processing tracks relevant dates, automatically interfaces with and updates the citation system, provides adjudication status on our IVR ( automated ' telephone system) and pticket. com (public website), and Mansell notifications. We -schedule hearings and send all required hearing notifications, This service :has proven successful by making appeal information easily accessible in the parking citation database. All adjudication .activities are tracked in •real- time by the system and,. therefore, are available to the public 24./ 7online and by telephone.

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Turbo Data Systems, Inc. October 31, 2024 Submitted to: City of Pico Rivera The system tracks information pertaining toeach citation contested through the administrative adjudication processand allows for updates as. each citation progresses through the contesting steps. The Administrative Review and Hearing Tracking System is fully integrated withthe parking citation databaseand has complete inquiry capabilities.

The process starts, .with TDS entering all mailed -in Initial Review requests: into the system.

Citations . are stopped at this point from progressing: further in _the. citation process ( no notices, etc.). The Agency determines the disposition of each contested citation.. Adecision code corresponding to a .brief description of the reason that will appear in the result letteris selected.

The reviewer can edit decision codes or enter custom decisions from scratch. Once saved, the system automatically activates the citation and sends .a result letter with information about the decision and the -amount due.

The adjudication system' sreporting includes a monthly report. on Outstanding Administrative Reviews and the Administrative Adjudication Services report, which provides a summary of the adjudicationactivitiesfor the. month.

Hearing Scheduling' Services
The citation fine must be paid at the time of hearing entry. In the case ofindigence, the system allows an override to accept the hearing request without payment of the fine. Hearing information and documentation are prepared in advance of the: hearings.

In -person and telephone hearing requests receive a hearing date notification letter with detailed instructions for the scheduled. hearing. If requested, one rescheduling is allowed for the: appellant.

A new hearing date notification letter is mailed with the new date and time once the hearing is rescheduled:

Hearing schedules are available online for Agency viewing. Reporting for the Administrative Hearing portion of the system ,includes a monthly report of Hearing Results by Violationand a report of Outstanding Hearing Requests:

Hearing Officer. Coordination
TDS coordinates with the Agency on hearing location, dates, and times for parking and administrative citation hearings to be scheduled. Hearings are scheduled within the guidelines of California Vehicle Code40215 and Agency municipal code.

The hearing.. examiner receives a packet containing a coversheet and all documentation required for each hearing. The hearing examiner records the decision for each , hearing. The Hearing Officer selects from a hearing disposition code list and enters the results electronically. TDS. mails result letters and files any required documentation.

TDS staff .ensure that both the :Hearing Officer and a room are available three ( 3) weeks before scheduling hearings and prior to mailing Hearing Notification Letters to the citizens. Hearing information and documentation are prepared in advance of the hearings. TDS will notify the agency and Hearing Officer of any hearing rescheduling.

When a liable decision is appealed further through the court system, TDS will, provide the Agency with all related documents for the Agency to appear in court. Information regarding court appeals is also tracked in the system for each citation.
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Turbo' Data Systems, Inc.. October 31., 2024 Submitted to: City of Pico Rivera Court Appeals
Hearing result. letters that find the. contestant: liable will provide the.ime, court address, and phone number where the appellant can file a civil .appeal. Upon notification of TDS by the court or agency of an appeal to the court, TDS will promptly provide all required contesting' documents tothe- agency, If the court, favors the contestant, TDS will notify the agency of any undeposited:
parking penalty plus a filing fee for the refund: If a citation is upheld,. TDS will continue to pursue any unpaid penalties on behalf of the agency. The status of court .decisions ( court requested. date; .court decision and date) is .tracked. In the TDS inquiry system. eAppealsPRO m Online and :Scanned Appeals
Through the pticket. com website, we: provide a Completely paperless: integrated onlineappeals process. The system is dynamic in that it will prevent late appeals from being submitted, saving Newport Beach time, money, and: resources. Once they :have. submitted their electronic: appeal and uploaded any desired documents, confirmation of each submitted appeal is emailed to the citizen.

Thecitation process :is suspended pending review of the appeal, saving considerable processing effort and time. Agency personnel can review. all processed appeals and decisionsat any time.

AII results and key dates for initial reviews and hearings are viewable on pticket. com, including the written reasons if the citation is upheld. Result and notification letters -are automatically mailed asper the requirement of CVC 40215.

The Agency can review the submitted online appeals through our online review system, including uploaded files and :photos: Mailed appeals are scanned and added for an entirely .pa ,erleas appeal review process. The list of prior citations, original citation image ( paper ticket), appellant. documents, phone notes, and agency notes forall citations issued for the same license can also beviewed.

For our clients using ticketPRO Mobile handheld ticket writers, citation photos .are accessible to each online appeal. Notices are automatically stopped at appeal submission and activated when .the online decision is made.

AII .appeal and decision documents are stored electronically on eAppealsPRO for immediate access and viewing by the Agency. Results can be filtered by violation, decision reason, etc.

Additional documents may be added for appeals continuing to the hearing level.

Reporting
TDS provides its customers with, a dedicated website accessible to authorized personnel. This site offers access to parking -related information and resources that are available 24/ 7. TDS will provide the Agency with . a wide variety of electronic reports: Over 40 standard reports are generated. Custom reportscan be created upon request at no additional cost to the Agency.. The frequency of reports generated can be on a one -time -only basis, monthly, weekly, or as the Agency desires. Authorized Agency staff are provided with a unique _login and password using the Internet. These reports are provided in PDF format and can be viewed and printed: Reports can be viewed 24/ rand remain online for at least five (5) years. frePi r A "1-A
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Turbo Data Systems; Inc. October 31, 2024 Submitted to: City of Pico Rivera Customer Service Center 1 Processing
TDS Customer Service Representatives are available during regular business hours ( 8: 00 a. m.- 5: 00p. m.),. TDS employs and trains staff to respond to calls received, in English .and Spanish. Assistance is available for Administrative Citations, Parking Citations, and Permits.

Call centerrepresentatives also support the public on permit inquiries via email.

We provide in- house training to all our Customer Service staff, allowing them.o provide general information on city policies and procedures and research information to respond accordingly.

Inaddition, staff are trained to manage complaints professionally and provideinformation on all levels of the administrative adjudication process. Where specified information on violations, code compliance, or propertyinspections is necessary, our representatives will refer callers to the appropriate city department number and office location.

TDS can enter ' Notes' on a citation record or permit account when calls are taken thatprovide specific information helpful for future reference; The city and. TDS staff can view and print all entered ' Notes'.

Supervisors within the Customer Service. Department can monitor all calls received. This is helpful not only for training purposes but also for supportshould the call be escalated.

Interactive VoiceResponse Systerns ( IVR)
TDS' sinteractive Voice Response system ( IVR) provides real- time, detailed citation information linked to the Agency' s
database. Each caller has the option of hearing the information in English or Spanish. The IVR allows parking: citation recipients 24/ 7access ( with a brief interval of maintenance occurring between. 12: 00 midnight and 1: 00 a. m.). The public can inquire by citation or license plate number and obtain the issue date, citation' number, :delinquent date, and amount due on all open citations.

The system has the unique ability to relay contesting status on citations in the adjudication process. Pre- recorded, agency- specific information includes a greeting, the address for mailing a payment, making a payment over the Internet, contesting a citation, and correcting equipment violations.. Options for reaching. a Customer Service Representative are also available through this system during business hours..

Staff Support
TDS provides in- house staffing for all aspects of :parkingcitation processing during regular business hours. The city' scontract administrator and all designated city staff are provided direct phone numbers andemails for all key contacts.

User manuals for the citation system are provided during training sessions, and all steps required to access and use system information are identified. Initial training is provided for all systems to be used. Throughout the contract term, the city receives additional training as requested.

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Turbo Data Systems, Inc: October 31, 2024 Submitted to: City of Plco Rivera Technical Support
TDS provides City staff with telephone support. between 8: 00 am and 5: 00pm Pacific Standard.

Time ( PST), Monday through Friday, except TDS' .holidays. Multiple direct contact numbers for key staff and management are provided. Our staff follows up on client requests to ensure an effective solution is provided promptly: We can conduct remote support sessions with permission to assist or train users when necessary.

Email support is also available during regular hours and monitored by key personnelbefore and after hours and on weekends.

TDS provides special customer service and technical support emails viewed by primary staff and operations to ensure requests are respondedto quickly, usually in minutes.

Citation Collections Services
Special Collections a Delinquent. Follow -Up
TDS provides two special collection programs to help maximize collection efforts. Our delinquent collections processes have been.. designed to deliver maximum revenue for our. Agencies with minimum costs.

For Administrative citations, collection letters start. after the responsible party receives . the first notice before late penalties and a second notice with a penalty added. The mailing timeline to start collection letters will be 60 days, 90 days, or as • determined, by the Agency.

Parking citation collections do not proceed untilafter citations have been through the .DMV' hold process or cannot be held at California DMV'. This allows the DMV process to collect a maximum before .moving to collections. DMV holds last up to 18 months.

While other vendors are offering low percentage collection pricing, they are often collecting much earlier in the citation timeline or providing little more than another mailed notice, or both. TDS uses the highest quality collectionservice to get consistent, high results. More importantly, we successfully collect more citation revenue before entering special delinquent collections. innovative. Collection Services
Innovative Collection Services ( ICS) has been- providing supplemental collection services since 1996. 'The ICS system .is fully integrated with our citation system, allowing for easy retrieval of parking. citations and collection agency data. TDS sends .up to two collection notices per unpaid citation.

Incoming new accounts, payment, and " stop" information transmitted from the citation system are monitored and validated to ensure accuracy. ICS collects citations considered otherwise non- collectible. Violators become responsive when a collection agency :becomes involved, resulting in payments that normally 'remain uncollected.

Fr° anchise Tax Board
TDS also provides collections through the Franchise Tax Board Interagency -Offset Program. We comply withal! requirements set forth by the FTS for the Interagency Offset Program -and provide all the necessary resources so that you do not have to. n. rn
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Turbo Data Systems, Inc. October 31, 2024 Submitted to: City of Pico Rivera For ell FTB- qualified citations, TDS:

Combines all. Admin- and Parking citationsby responsible party into single accounts.

Retrieves Social Security numbers.

Mails the pre -intercept notice toeach registered owner. Nomultiple notices are required.

Process the mailed payments and enter FTB intercept payments.

Handle all; calls from the public.

The public may also make creditcard payments online at: pticket. com.

We have provided this service to our customers since 2007, and :it has been proven to maximize citation collection rates for all participating agencies. Every agency that has participated in this programhas continued to .useit every year thereafter. All FTB- qualified accounts that remain unpaid are sent to the FTB to be ready for the submission of State tax returns.

The FTB will send all intercepted funds directly to. the City. TDS will receive the offset funds electronically, update the system to show the accounts/ citations as closed, and perform an. ongoing reconciliation for the City.

TDS notifies the :FTB of any interim payments received on our' end or at the city and reports them to the FTB so they can close the account on their system.

Citation Issuance Hardware and Software
L+f'R
ticketPRO Mobile has been. designed and developed by TDS to provide our customers with the best possible enforcement experience. It focuses on efficiency and error -free processes to ensure a fast and dependable environment. It empowers the enforcement teamby giving them real- time current and historical plate and citation information while _connecting to integrated cloud -based resources to validate parking .payment transactions.

Thereare various hardware choices tomeet the city' s needs. A two- piece option with a smartphone .and printer or an all -in -one model.
ticketPRO Mobile has capabilities never offered .before in citation issuance products. The concept is revolutionary and incomparable to other solutionsin the parking industry: It isbased on a smart app design to use -native smartphone technologies and features. ticketPRO Mobile is a native app that works on. Android and iOS .devices.
ticketPRO Mobile has helped many customers improve their parking operation. Field enforcement staff appreciate all the features that it offers. Over the years, we have observed an increase of 20% in issuance volume for many customers. Below is a brieflist of the many features:
ticketPRO Mobile Feature Summary'
Permit Lookups and History: With TDS' Permit Management, Physical and Virtual parking permits are automatically searched and reported to each ticketPRO Mobile device and the mobile ALPR solution.

Live Always Connected Device: Citation data and photos are transferred to and from all handheld units into our server in real- time. The agency and the public ,have immediate access to information and payment. No workstation computer is needed, and no batch process will be required. Furthermore, the public can pay or appeal their citation immediately after issuance. nr VIAII 116/01..." 1 ' 1 I 1.

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Turbo Data Systems, Inc: October 31, 2024 Submitted to: City of Pico Rivera This :improves customer serviceand eliminates the frustration of waiting a few days before someone can pay for their ticket.

DP/ VA Live Placard Lookup): Realtime DMV lookup status on disabled and veteran placards.

Live :License .Plate Registration Lookup: Vehicle plate registration status and expiration dates from the DMV can bechecked for correctable license plate registration violations.

Results are returned directly, to the device inthe field.

Pay- by- plate/ space integration: Integrates with pay -by -plate and pay -by -space systems, which provide real- time reporting to the officer, so they know if the vehicle paid or added additional time to their parking session..

Real- time Scofflaw and VIP Alerts: Scofflaw and VIP alerts notify the issuing officer of five or more previous violations or other vital information, even if updated on the same day. City staff can easily add plates with specific instructions, and officers will be alerted immediately when the same plate is used.

Real- time 'Meter and. Permit Lookup: Meter andpermit information :from the agency can be integrated and used during issuance for lookups and: validation.

Ticket History, Retention, and Lookup: The .system allows for automatic notification if. aticket is about to be issued to. a plate previously cited or warned. The information from the previous ticket is used to populate the current ticket information.

Marking/ Chalking: The software tracks, vehicles by time, zone, location, or photo. Chalk alerts and Maps show expired vehicles and locations. Enforcement staff can retrieve chalk. records from other units on the same day to allow for continual chalking enforcement, even after shift changes.
issuingtickets. and Warnings: Officers can issuewarnings and tickets for different violations simultaneously, saving time and providinga public service for citizens.

GPS/iS: Citations are automatically geo- taggedand mapped on ticketPRO Viewer and turboINSIGHTS for Agency access.

Scofflaw Report: A scofflaw file and a scofflaw report are generated daily. The file contains the most current habitual offenders and is used by ticketPRO Mobile and ALP. Rvehicles. The reports are updated daily for manual use. Taking advantage of multi -agency contracts, TDS can provide a combined scofflaw list.

TDS also provides a detailed scofflaw report containing vehicle location information, which includes all license plates with five or more _delinquent parking violations.

Tow Agency Notifications: Email notifications with maps, photos, issued citations, and amounts .due can be sent directly to a designated tow company or police department contact. arI 1 r-1A. rA

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Turbo Data Systems, Inc.' October31; 2024 Submitted. to:. City of Pico Rivera Permit Management PERMIT System e
TDS offers a comprehensive residential permit solution that is comprised of a self-ervice web application accessible to the public and city staff. This is a very customizable solution that supports city -specific content, information, and activities. The public can register for a new portal account, which canbe used to view profiles, applications, history, and vehicles, obtain guest permits, and pay online. The system allows permit renewal by letter generation and mailing or electronic notification. TDS can assist the city with creating email campaigns to improve customer service and communication. It is a complete solution with flexibility to help the city address its parking permit needs and provide convenience to the public. getaPERMIT is a . cloud -based solution that simplifies managing and maintaining residential permit issuance andenforcement while adhering to city policies and ordinances.

Required documents can be collected during the registration and application process, digitally viewed, and maintained during the verificationprocess by the city and/ orTDS.

The permit management system is scalable and is designed to handle multiple permit types:

Multiple physical permits and multiple combinations (bumper sticker, decal, hangtag) Virtual Permits - use vehiclelicense plate
Guest permits
Overnight permits.

Multiple residential zones/ districts
Annual residential permits
Business parking permits
RV permits
Yard: sale permits
Discount permits for qualified applicants.

Permit pricing can be configured for tier levels, prorated, exceptions, and discounts. Ourpermit program is customized to fit your needs. Our system allows TDS and designatedcity staff to issue and administer permits as needed.

City users havethe option of waiving permit costs and override permit. Iimits.

TDS Permit Services
Manual processing :of mailed -in ( TDS) and over- the- counter (City) applications includes:

Mail retrieval daily by TDS
Opening and sorting of incoming documents
Data entry by TDS
Revenue collection and daily payment reconciliation
Review of account and permit documents
Notifications by email of approval or rejection
Permit validation
Fulfillment mailing for permit decals and hangtags.
li' N9d hr- ATA
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Turbo -pate Systems, Inc. October 31, 2024 Submitted to: CityofPico Rivera Document Validation; Depending on the city' s choice,. both TDS and .the city can verify the required documents. Account -holders will be notified when their account and applications) .are approved so they can sign. back in to :pay for -the requested : permit( s). Rejected accounts and applications, Will also result in an email notification to the account holder with -further actions or corrections needed.

Permit Support ( Email Assistance) TD. S Customer Service Representatives are available Monday through Friday from 8 a. m. to 5 p. m., excluding holidays. We provide in- house training toall our Customer Service staff, allowing. them to provide account, application, or permit information. The staff are also trained to handle complaints professionally. TDS can enter Notes" as calls are taken in instances where specific informationwill, be helpful for future reference. All "Notes" entered can be viewed and printed by the city. and TDS staff.

Website Branding: Our permit solution supports image branding features to assure visitors that they have reached the correct website. The URL link would be set as .oc. getapermit. net, and customized graphics would be used. °
Multi- lingual Support: The getaPERMIT websitesupportsmulti- lingual translations to help nonEnglish speaking citizens or visitors.

The getaPERMIT website can display descriptions/ FAQs related to the permit program, provide forms and instructions for a manual permit application, and provide a link to the citywebsite.

City Staff Users: City users have much more -access than the public. Depending. on their role, city users can void: permits, change/ update the account name, phone number, and email:
address, add or remove addresses from thedatabase, make an account active/ inactive, replace permits, waive permit costs, over -ride the permit limitation, email the account holder using the portal- (the email gets saved in notes), add notes to the account and run/ save/ print reports,. and accept credit card,heck and cash payments for the permits.

Vehicle Changes/ Permit Replacement:. getaPERMIT allows permits to be replaced at a cost or to waive the fee if they are lost or :stolen. Permits can also be replaced or transferred to a different vehicle.

Real -Time Enforcement: The TDS permit management system.. was designed to interface directly with the ticketPRO mobile solution to .provide real- time information on parking permits.

Officers in the field will be able to check permit status and receive pertinent information regarding annual, monthly, and daily permits, including virtual permits, even on the same day. ticketPRO can search for virtual permits by permit number and plate. getaPERMIT integrates with LPR systems by providing current permit information such as type, status, lost, stolen, temporary, etc. TDS has partnered with an LPR solution provider to provide streamlined enforcement.

Reporting
TDS will provide daily reporting showing the dollar amounts collected and deposited daily.

Detail and management summary reporting will be provided online. Monthly reporting will show the number of •permits applied for, the number of pending permits, and the number of permits issued. Financial and statistical reports will be customized as needed. Management reports will identify account typesandpermit activities. Using the admin portal, users can easily report tff taohr' ra, trn6/! OL/ 11 /

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DAI3i1D11 ' D
Turbo Data. Systems, Inc. October31, 2024 Submittedto:' City of Pico Rivera G. Cos# . proposal
Parking Citation Processing
Fee PerElectronic: and Manual Parking Cit' ationlssued 0. 40' Electronic' i

0. 501 Manual
Entry of all citations,
Citation dispositions ( bounced checks,. payments, extensions,, etc.) DMV interface ( r/o retrieval 'and placing and releasing registration holds) e Toll -free telephone number, (for public access)
Multi- lingual interactive voice response system ( IVR) Customer services representatives (Barn — 5 PM, Mon - Fri, excluding holidays) :

Daily pick up of payments and other documents from a TDS- provided P: O. box. - Scan and remote deposit checks into the agency' sbank account. pticket. com web. pages. customized for the agency
patabase. maintenance and daily system backups.

Secure cloud access for agency staff to the citation database. ; Documentation and training for the use of the TDS- provided online system.

Ongoing client support and: training:
i.
1 i

2. ticketPRO_ PlatforM. Hosting &. Maintenance ,_:--___,_ ____. w: 30% month: Waived:' Cloud Hosting:

Security and• PCI Compliance.

Provides ongoing support and maintenance of hosting. platforms.

Provide Testing/ Staing environment for early software releases.

Online training for Mobile App and backend.

RMS system export - if available. and supported by vendor.

Electronic storage and' archival of captured . images.

ScheduledShift- Summary reporting and on -demand reports.

Access. to ticketPRO WEB andTPMVieWer backend Web interface.

E.

I
3 Reminder Notices (Notice of Violation)- . v u . __. _ _ l ___. 0. 94per- notice Includes all forms, envelopes,. return. envelopes and' printin& Reminder notices are. mailed 21 days after issuance or per agency timeline. Includes first class postage.

4.. Other Correspondence, Notices and Letters I 0. 94. per. notice Includes all forms, envelopes, and printing: NSFletters, partial payments, name, • and. address changes, drive -away notices, etc. Includes first- class postage. :

Excludes FTB and: ICS notices)
i
S _ Initial Review and Hearing Notices/ Letters 0, 94 per notice TDS mails all initial review results letters, hearing notification letters, and. hearing result letters as required.: Aliforms, envelopes, and printing are included : with the ; mailing, which includes first- class postage.

I

6. Paperless Appeals .. 1. 25. per Appeal'
This service allows online submitted appeals and a WO% PAPERLESS appeal system. All mailed -in appeals are scanned into the system- and reviewed by Agency staff using the eAppeals PRO online review system. All appeals. are in the same place, and the documentation is saved. electronically. A complete history of all appeals,, results, .and who made the decisions, etc., is always available , online for the Agency.. Includes Hearing services, scheduling, and coordination.

Documents for. Court are provided to the agency when required. tireinikanhrl A TA'
I64& dr%whit
SY TEIOS 25

Turbo Data Systems, Inc.. October 31:,• 2024 Submitted to: City of Plc° Rivera 7 Payment Plan Processing : - E m . a •$ 30. 00per Elan:

The payment plan supports . AB503 legislation for parking. Standard plans available for parking. All payment plan letters will be at. the "Correspondence" rate.

S; - Cut -Of -State Collections 25% of amount
collected.:

I
V
TDS absorbs costs to retrieve out of state registered owner information. NLETS electronic access for out-f- state license plates.
9, KS Delinquent. Collections -: . . - - . ,_, . _.....— 25%. of, amount. paid., This applies to Parking citationsthat are past DMV registration hold. Additional penalties applied, and up to two letters mailed from Innovative at no cost to the Agency Includes taking toll -free phone calls from ICS customers and other follow - up efforts: payments collected at DMV for parking citations: will notbe billed this fee.

Cost Recovery: At the start . of delinquent collections; 25%. collection fee is added to the unpaid amount due.

Cost recovery pays forcollection costs incurred by agency.

ICS Delinquent Collections rate without. adding CostRecovery- will be 25%• of the amount paid.- _ . _. __ - - ..
20% of amount paid
with Cost Recoveryy:

O. Franchise Tai; Board Collections 2 Per Account Letter 15% of amount. paid,
TDS pursues otherwise uncollectible accounts by retrieving social security numbers from a third party, mailing required pre -intercept letters, and then sending the accounts to the FTB to intercept any state tax refunds or lottery winnings. *This fee is subject to change each new FTB year.

11. Credit Card Payi ents•( Internet} No Charge to Agency A $3. 95 convenience fee will be charged to the public for this service. This fee -- covers the cost of ongoing maintenance, support, and enhancements of the web payment system, and includes daily and monthly reconciliation of all payments.

Fee subject to. change).

12. Banking TD$ Bank Management $ 75 per month plus
Bank supplies/ charges
Process all parking deposits into a separate. account set up for the Agency.

Scanned check images available for investigations.

3. 50 fee per Refund

1. 25 .fee. per Returned Check or Chargeback
Write a, check to TDS for services rendered.

Reconcile the account monthly and provide monthly reconciliation of all:
activities in. the account.

Write a check to the Agency monthly for the balance of the funds.

13. Postai Rate Increase Offset
If postal rates increase during the term of this agreement, fees to TDS shall be raisedimmediately to offset the effect of the postal rate increase. bATitbQ1 rli
MRw{. eLJ/ •t 1/ I
SYSTEMS 26

Turbo Data Systems, Inc. October31, 2024 Submitted to: City of Pico Rivera Parking Citation Issuance Software - ticketPRO Mobile
ficketPR0_ ParkiO softWare . $ 25 tier month/ device::

MIS is the current option in use by Pico Rivera
ticketPRO Mobile parking software and software license:

Compatible Android Phones providedby the agency.
4/ 5G data plan. provided by agency
1 Bluetooth printers provided by the agency.
100software installation/ configuration fee per each new or replaced phone.

Zebra ZQsii/Ct521 printers available for purchase through TDS ( see price below):

B: luetboth Printer Purchase ( Recommended} 850 each
Zebra 3" ZQ511 Printer — Supports 2" or 3" . ticket rolls L. Includes Lithium- lon Battery, AC Charger;_ Belt Clip 2 years Parts &. Labor Warranty (lyear on printhead)
Configured to Agency' sticketPRO Mobile system
Additional _accessories: spare: battery, case With shoulder strap, charging dock are available for purchase:

Citations and Envelopes Varies With size and
F.quantit{. tordered
Customization charges will apply for the development of any: non- stadard permit types, parameters, or other requirements not included in thecurrent getaPERMIT systern, Estimates for customization costs and, date of deployment -will be provided before the start of implementation.

Cost Increases Postal Rate'
lnccease O ff _setIf postalrates increase during the term of this agreement, any per notice fee paid to TDS shall be raised immediately: tooffset the effect of the postal tate increase.

Disclaimer: TDS may subscribe to. various third -party software services to automate information input while writing the ticket. These services may include Google Maps, location services GPs, LPR services, and VIN lookups. TDS '' reserves the right; should these services terminate, to disable those services in the software. These services are integrated into the software forconvenience and do. not affectthe issuance. of: citations. tr 111-/109r 1 Arn
64 f DWI 60L/ 1 I 1
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Turbo Data Systems, Inc. October 31, 2024 Submitted to: City of Pico Rivera Adlmin Citation Processing
Fee Per Electronic and Manual Parking Citation 3. 00% Electronic citation

5. 00/ Manual_ citation . i
Entry of all citations.

Citation dispositions ( bounced. checks, payments, extensions, etc.) Daily pick up of payments and other documents from a TDS- provided P. O. box.

Scan and remote deposit checks into the agency' s .bank account. pticket. com web pages customized for the agency.

Database maintenance and daily system backups.

Secure cloud access for.. agency staff to the citation database.

Documentation and training forthe use of the TDS- provided online system:

Ongoing client. support. andtrainingNotices Mailing 1. 23. per notice Includes all forms, envelopes; return envelopes and printing. Up to two .notices are mailed per agency timeline. Includes first class postage..

Other Correspondence, Notices and Letters. 1. 23 per notice Includes all forms, envelopes, and printing: NSF letters; partial payments, name, and address changes, etc. Includes first class postage: (Excludes FTB and. ICS notices) ICS. Delinquent Collections 25% of amount paid' '
This applies to Parking citations that are past DMV registration hold: Additional penalties applied, and up to two letters mailed from Innovative at no cost to the Agency. Includes taking toll -free phone calls. from. ICS customers and other followup efforts. Payments collected at DMV. for parking citations will not be. billed this fee.

Cost Recovery: At the start of delinquent collections, 25% collection fee is added t the. unpaid amount due:

Cost recovery pays for collection costs incurred by agency.

ICS Delinquent Collections rate without adding Cost Recoverywill be 25% of the amount. paid.. ___
2(1% - of amount paid.
with Cost Recovery).'
Franchise Tax Board Collections . 25% - of amount paid
TDS" pu' rsu es otherwise. uncollectible accounts by retrieving. soci at security numbers from as third ,party; mailing required pre -intercept letters,. and then sending the accounts to the FTB to intercept. any state tax refunds . or lottery winnings. *This fee. is subject to change each. new FTB year.
20% of amount paid
with Cost Recovery)
Credit Card Payments -(Internet) No Charge to Agency
A.$ 4fee ( minimum) or4% of the amount paid ( whichever is greater), convenience fee per citation paid by the public. This fee covers the cost of ongoing maintenance, support, and enhancements of the web payment system, and includes daily and monthly reconciliation of all payments. (Fee subject to change). t
l.14 1P1rl A'T
Asa awed 'iri
SYSTEMS 1Ei

Turbo Data Systems. Inc. October3i, 2024 Submitted to: City of Pico Rivera Banking - TDS Bank Management 50-+ bank
fees/ supplies.
assumes bank
management already set
up for parking, services)
Process all parking deposits into a separate account set up for the Agency.

Scanned check images available for investigations:

5. 00 fee per Refund, Returned Check or Chargeback -
Write a check to TDS for services rendered.

Reconcile the account monthly and provide monthly reconciliation of .all activities in the account.

Write a. check to the Agency monthly for the balanceof the funds.

Hearing Exarnor e Services — Administrative Citations 75. per Hearing 300 minimum per -trip
TDS will provide. an independent, fair, and impartial hearing examiner who wily conduct .In -person and other hearings. TDS agrees to perform the hearing examiner services at a. date and tine mutually agreed upon. TDS will ensure that hearings are - completed in atimely manner, that decisions are rendered to Uphold .or. deny each appealand that all paperwork is. completed. Trip minimum is calculated with Admin - and Parking hearings combined.

Postal Rate increase Offset
If postal rates increase during the termof this agreement, fees toTDS Shall be raised - immediately to offset the effect of the postal rate increase. 1 r-. ATA' OA1 1 . 1

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Turbo Data Systems, Inc. October 31, 2024 Submitted to: City of Pico Rivera Permit Processing
Monthly, Servoce /-Cloud- Flostin .. __ 300: 00:

This fee will cover the. maintenance' and.vailability. ofthe system for the public and the agency:

Online. Account Registration
Online Permit Applications byPublic & Uploading of Documents Cloud DocumentStorage
Allows Agency entered Permit Applications
Dedicated FAQ; Info Panel Updates
Self -Service Internet access 24/ 7for the public to view their permit information.

Online Support for the Agency Staff and the public via email 8am= 5pm Monday= Friday (excluding Holidays):

Processing — Fees Virtual/ Digital Permits A +' =-=_ _:---- :. _... w

1. 00 per permit
Virtual Permits: Vehicle Plate is the permit.

PDF Permits: Printable paper permits for the Public/ Agency Commonly used forGuest. Permits, Temporary Permits, etc.

Pro cessin"` Fees -. Physical Permits ,, ,_ $ 2; 00- iiEr Peri- nt, Physical permit$ are traditional decals, stickers, and hangtags.

Permit stock: provided by Agency .

Additional Optional Services- _
TDS Fulfillment - Account Entry/ Review/ Approval by TDS TDS Fulfillment -: Permit Application Entry/ Review/ Approval- by TDS

1. 50 per Account

1. 50 per Application
TDS Fulfilment Mailed` Perrnit by TD5.

Single page letter with. permit

2. 50 per Permit •
plus 1st Class Postage)
Group Email Correspondence 75. 00- pergroup email
This fee will -cover the emailing of information to a group of accounts. Announcements,. special permit offers, etc. Text to be provided, by customer
Credit Card- Pawmerits:( Permitourchasrni': onthewebr."__._ - No. Charge: to. ARency' A convenience fee 61 .5% of the amount paid will be charged to the online customer for this service. This -fee covers the cost of -ongoing maintenance, agency support, and enhancements of the web payment system, and includes daily and monthly reconciliation of all payments. ( Fee subject to change).

Customization Chaves _, $ 80yner- hour_
Customization charges will apply for development of anynon- standard permit types, parameters; or other i requirements notincluded in the current getaPERMITsystem. Estimates for customization •costs and date of deployment will be. provided_ before the .start .of__ implementation.

Banking - TDS Bank Management 25 per month ,
plus. fees .

Requires active bank management for parking services
Cost liicreases
T
Postal Rate
Offset
p g any p
Increase
if
p
ostal rates increase durin the term of this agreement, er notice ry ` . b - _ _._ --_ . -- - -
fee paid to t shall be raised
immediately to offset the effect of the postal rate increase. i1149lii! l A. TA
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SYSTEMS 30

AGENDA REPORT
To; Mayor and City Council
From: City Manager
Meeting Date:. March 11, 2025.

Subject: AGREEMENT WITH TURBO DATA SYSTEMS., INC FOR
ADMINISTRATIVE AND . PARKING CITATION

PROCESSING AND SOFTWARE MAINTENANCE

SERVICES
Recommendation:
1 Award a Professional Services Agreement to. Turbo Data Systems, Inc. for administrative and parking citation • processing and software maintenance services, in the amount not -to -exceed $ 195, 000 over three (3) years; with two (2) one- year extensions. of $ 65, 000. peryear. atthe City Manager' s discretion, 2 Authorize the City Manager to execute agreement in a: form approvedby the City Attorney; and
3 Authorize the City Manager or his designeeto approve change orders ih an amount not -to -exceed 15% of the total agreement, as needed for unforeseen services
fiscal -Impact:

Suficient funding is available in the FY 2024-5 Adopted. Budget, within the General Fund ( Account No. 100 30 3045- 54500 Contracted Services) The contract amount is 27,95 for the .remainder ' of the fiscal year and $ 167; 705 is .projected over the' next three- year period
Background:

In .October 2017, the City entered into an agreement with Turbo Data Systems, Inc.

TDS) to provide administrative and parking citations processing and software maintenance . services Citations' are electronically submitted to: TDS,, which ' collects fines, issues delinquent notices, and generates reports used by •city staff Services_ for parking citations. include real- time DMV registration status checks, as required by the

CITY COUNCIL AGENDA :REPORT - MEETING OF MARCH 11, 2025 AGREEMENT WITH TURBO. DATA SYSTEMS, INC FOR ADMINISTRATIVE AND PARKIGN CITATION PROCESSING: AND SOFTWARE MAINTENANCE SERVICES

California Vehicle Code _ for imprope r registration stickers, verification, of Disabled Person Parking Placards, and sending scofflaw courtesy notices to individuals with unpaid citations The agreementalso: covers annual maintenance costs.

The City has been. satisfied with the services provided by Turbo Data Systems ( FY 2024- 2025) The current contract expired on October 31, 2024, and the City issued the Request for Proposals in September 2024 to ensure continuity of services Discussion:

On September 19, 2024, the 'City :released a RFP' through P. IanetBids with the. following schedule
Release of RFP
Deadline for Written Questions
Proposals Due
September 19, 2024
October3, 2024
October 31, 2024
The City received .proposals from two ( 2) consultants in response -to the City' s RFP Data Ticket. Inc.

Turbo Data Systems, Inc.

A two -person evaluation team : independently evaluated the two ( 2) qualified proposals.

The proposals were evaluated using the following: criteria.

Overall responsiveness of the submittal ( 1. 5 points)
Proposer' sCapabilities and experience ( 25 points)
Relevant experience .(20 points)
Cost/ Fees (1: 5 points)
Customer service ( 10 points)
Quality of -performance ( 15 points)
The evaluation team ranked the consultants as follows (Out of total points of 100) Ranking. Consultant,.. Score ( 100 points. max).
1 Turbo Data Systems, Inc. 92
2 Data Ticket _ . .. 86
Since 1985, Turbo Data Systems, Inc. has been a leading provider of citation processingservices in California, serving over 150 municipalities and colleges TDS handles . parking citations for a wide range of customers, issuing between 500 and

CITY COUNCIL AGENDA ' REPORT - MEETINGor MARCH 11, 2025 AGREEMENT WITH TURBO: DATA SYSTEMS, INC FOR ADMINISTRATIVE AND PARKIGN CITATION PROCESSING: AND SOFTWARE MAINTENANCE SERVICES

250, 00 citations. annually AIICitations are processed in :accordance with the California Vehicle .Code and Municipal Code
The evaluation team found the TDS. proposal comprehensive and meeting all the desired qualitiesof the department and parking. division Furthermore, the evaluation team included parking staff who :have worked: with TDS .principles in the past and found them knowledgeable and well versed with industry standards The . demonstrated competence and . proficiency of the TDS teamunderscores their ability to provide exceptional service to the department and parking division The agreement with TDS is estimated' at $ 195, 000 over three ( 3) years and $ 325, 000 for five ( 5) years if the City decides to execute the two. (2) :one -year extensions for the services outlined in the .RFP
TD. S has been providing essential services for administrative and : parking citations processing and software maintenance services .to. the City since 2017 They have consistently . met the City' s
needs and demonstrated reliability in fulfilling requests.

Although TDS was the' highest -scoring consultant, their proven track record of excellent reliability with ourprevious services leads us to recommend . continuing our partnership with them, eliminating the need to seek another provider Conclusion:

Staff recommends that the City Council award a Professional Service Agreement :to Turbo. Data Systems, Inc. for the processing of administrative and: parking. citations processing ' and software maintenance services over three ( 3) years, with two ( 2) .oneyear extensions at the City. Manager.' s discretion Steve Carmona
SC. AB LR. ca
Enclosure 1) Professional Services Agreement

EXHIBIT “B”

FEE SCHEDULE

EXHIBIT B: COST PROPOSAL

CITY OF PICO RIVERA

REQUEST FOR PROPOSALS

CITATIONS MANAGEMENT SERVICES

DEPARTMENT OF COMMUNITY&

ECONOMIC DEVELOPMENT

INQUIRIES REGARDING THIS PROJECT
MAY BE DIRECTED TO:

Luis Ramos, Parking Enforcement Coordinator
City of Pico Rivera
6615 Passons Blvd.

Pico Rivera, CA 90660

ATTACHMENT B

REQUEST FOR PROPOSALS

CITATIONS MANAGEMENT SERVICES
The City of Pico Rivera (CITY) is publishing this Request for Proposals (RFP) to solicit proposals from qualified consulting professionals or firms related to citation management services. The City is requesting proposals that provide the following: 1) Parking Citation System; 2) Administrative Citation System; and 3) Citation Collection Services.

It is the intent of the CITY to enter into a Professional Services Agreement (PSA) with the Consultant for these services, on a not-to-exceed basis. The term of the PSA will be three (3) years with the opportunity of two (2) one (1) year extensions.

The CITY invites proposals from qualified consulting professionals or firms related to citation management services and will receive such proposals in the Community & Economic Development Office, City of Pico Rivera, 6615 Passons Blvd., Pico Rivera, California 90660, until 3:00 p.m. on Thursday, October 31, 2024
Interested Consultants must submit four (4) copies of their Proposal labeled “REQUEST FOR PROPOSALS TO PROVIDE CITATION MANAGEMENT SERVICES ” to:

Director of Community & Economic Development
City of Pico Rivera
6615 Passons Blvd.

Pico Rivera, CA 90660
Additionally, submit the complete Proposal on a Thumb Drive on labeled media (company name) in searchable PDF format as a single document (optimized and compressed). The naming convention for the file is “RFP Citation Management Services-company name.” Proposals received after the time and date specified above will not be accepted and will be returned to the Consultant unopened. No pre-submittal meeting has been scheduled for this project.

The CITY reserves the right to reject any or all proposals, to waive any irregularity in any proposal received, and to be the sole judge of the merits of the proposals received, and to take all proposals under advisement for a period of 90 days. The CITY will enter into a PSA with the Consultant(s) whose proposals best meet the requirements of the Scope of Work as determined by the CITY. The proposal submitted by the selected Consultant shall be incorporated as part of the respective Professional Services Agreement.

INSTRUCTIONS TO BIDDERS

CITATION MANAGEMENT SERVICES

1. PROPOSED SCHEDULE

DESCRIPTION DATE/TIME
Request for Proposals Released Thursday, September 19, 2024 Deadline to Submit Questions Thursday, October 03, 2024 – 3:00 p.m.

Deadline to Receive Proposals Thursday, October 31, 2024 – 3:00 p.m.

The CITY reserves the right to modify any element of the timeline should it become necessary.

2. PRE-SUBMITTAL MEETING
No Pre-Submittal Meeting has been scheduled for this project.

3. SUBMISSION OF RFP
To be considered, the Proposal must be received by the City of Pico Rivera, Department of Community & Economic Development, by 3:00 p.m. on Thursday, October 31, 2024.

Consultants must submit four (4) copies of their Proposal labeled:
“PROPOSAL FOR CITATION MANAGEMENT SERVICES”
to:

Alvie Betancourt
Director of Community & Economic Development
City of Pico Rivera
6615 Passons Blvd.

Pico Rivera, CA 90660

In addition, the Consultant shall submit the complete Proposal on a Thumb Drive on labeled media (company name) in searchable PDF format as a single document (optimized and compressed). The naming convention for the file is “Proposal for Citation Management Services-company name.”
Proposals and amendments to the Proposals received after the date and time specified above are not acceptable and will be returned to the Consultant unopened.

4. DISSEMINATION OF REQUEST FOR PROPOSALS (RFP) INFORMATION The CITY may issue responses to requests for clarifications, questions, comments, and addenda to this RFP, or other material related to this solicitation. By submitting a Proposal, Consultant is deemed to have constructive knowledge and notice of all information pertaining to this RFP.

5. ADDENDA TO THE RFP
Any change(s) to the requirements of this RFP initiated by the CITY will be made by written addenda to this RFP. Any written addenda issued pertaining to this RFP shall be incorporated into and made a part of the terms and conditions of any resulting Professional Services Agreement (PSA). The CITY will not be bound to any modifications to or deviations from the requirements set forth in this RFP unless they have been documented by addenda to this RFP. Consultants will be required to document in their Proposal that they are aware of all addenda issued, if any, by the CITY.

6. QUESTIONS AND REQUESTS FOR CLARIFICATIONS
A. Contact Person for the Project
The contact person for this RFP is Luis Ramos, Parking Enforcement Coordinator, and may be reached at (562) 801-4413, ext. 4388 or via email at [email protected].

Consultants are required to post their questions to the City Project Manager online by visiting https://pbsystem.planetbids.com/portal/41481/portal-home. Any questions submitted by email or telephone will not be answered.

B. Clarifications of the RFP
Consultants are encouraged to promptly notify the Parking Enforcement Coordinator of any apparent errors or inconsistencies in the RFP. If a Consultant requires clarifications to this RFP, the Consultant shall notify the CITY in writing in accordance with Subsection “A” above, should it be found that the point in question is not clear and fully set forth in the RFP, a written addendum clarifying the matter will be issued.

C. Submitting Requests
All questions must be submitted to the CITY by 3:00 p.m. on Thursday, October 03, 2024.

Requests for clarifications, questions and comments received after 3:00 p.m. on Thursday, October 03, 2024 will not be responded to.

D. City Responses
The CITY, in its sole discretion, will respond to requests for clarifications, questions and comments. Responses will be posted on Planet Bids on or before 5:00 p.m. on Thursday, October 10, 2024.

7. COST OF RFP PREPARATION
Any party responding to this RFP shall do so at their own risk and cost. The CITY shall not, under any circumstances, be liable for any pre-contractual expenses incurred by any Consultant who elects to submit a Proposal in response to this RFP or by any Consultant that is selected for PSA. Pre-Agreement expenses are defined as expenses incurred by Consultants in:
• Preparing a Proposal and related information in response to this RFP; • Submitting a Proposal to the CITY;
• Negotiations with the CITY on any matter related to this RFP; • Costs associated with interviews, meetings, travel or presentations; or • Any and all other expenses incurred by a Consultant prior to the date of award, if any, of a PSA
The AGENCY will provide only staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by the Consultant.

8. CONFLICT OF INTEREST
By responding to this RFP, each Consultant represents to the best of its knowledge that:
• Neither Consultant, nor any of its affiliates, proposed sub-consultants, and associated staff, have communicated with any member of the CITY since the release of this RFP on any matter related to this RFP except to the extent specified in this RFP; • Neither Consultant, nor any of its affiliates, proposed subconsultants and associated staff, has obtained or used any information regarding this RFP and the proposed Scope of Work that has not been generally available to all Consultants, and • No conflict of interest exists under any applicable statute or regulation or as a result of any past or current contractual relationship with the CITY; • Neither Consultant, nor any of its affiliates, proposed subconsultants, or associated staff, have any financial interest in any property that will be affected by any of the potential CITY projects.

9. KEY PERSONNEL

It is imperative that key personnel proposed to provide services have the background, experience and qualifications to properly undertake all necessary services for the successful completion of the Scope of Work. The Consultant must identify all proposed key personnel in its Proposal.

The CITY reserves the right to approve all key personnel individually for any and all projects authorized by the CITY as a result of this solicitation. After a PSA has been executed, Consultant may not replace any key staff without written approval from the CITY. The CITY must approve replacement staff before a substitute person is assigned to a project. The CITY reserves the right to require the Consultant to replace a staff person assigned to the contract should the CITY consider replacement to be for the good of the project. Replacement staff will be subject to the CITY’S approval prior to assignment by Consultant.

10. BASIS FOR AWARD OF CONTRACT
The CITY intends to select the Consultant on the basis of demonstrated competence and professional qualifications in accordance with applicable State and Federal regulations. To that end, a PSA will be awarded to the Consultant(s) whose Proposal best meets the requirements of the Scope of Work as determined by the CITY. The Proposal submitted by Consultant shall be incorporated as part of the respective PSA

11. TERM OF AGREEMENT
It is the City’s intent to enter into a PSA with the selected Consultant(s) for a three (3) year term. However, two (2) one (1) year time extensions are possible with satisfactory performance.

12. REQUIRED FORMAT FOR PROPOSALS
The CITY is requiring all proposals submitted in response to this RFP to follow a specific format. The Proposal, including the Appendices, shall not exceed thirty (30) pages in length, with the exception of required resumés, utilizing 8.5″ x 11″ pages with one-inch margins. As an exception, 11″ x 17″ pages may be used to display organizational charts. Font size shall not be smaller than 12 points for text or eight (8) points for graphics. Dividers used to separate sections will not be counted. Creative use of dividers to portray team qualifications, etc. is discouraged.

Consultants are required to prepare their written Proposals in accordance with the instructions outlined below. Deviations from these instructions may be construed as nonresponsive and may be cause for disqualification. Emphasis should be placed on accuracy, completeness, and clarity of content.

The written Proposal should be organized as described below. Each section of the written Proposal should contain the title of that section, with the response following the title. The following are the required titles with a brief statement as to that section’s desired content:

A. Letter of Offer
The Letter of Offer shall be addressed to Alvie Betancourt, Director of Community & Economic Development, City of Pico Rivera, and at a minimum, must contain the following:
• Identification of Consulting firm, including name, address and telephone number. • Name, title, address, and telephone number of Contact Person. • Federal Tax ID or Social Security No. for firm or individual. • A statement to the effect that the Proposal shall remain valid for a period of not less than 90 calendar days from the date of submittal.
• Identification of all proposed sub-consultants or subcontractors, including legal name of the company, address and contact person.
• Acknowledge that the Consultant is obligated by all addenda to this RFP. • Signature of a person authorized to bind the Consulting firm to the terms of the RFP. • Signed statement attesting that all information submitted with the Proposal is true and correct.

B. Qualifications of the Firm
This section of the Proposal shall explain the ability of the Consultant to satisfactorily perform the Scope of Work. More specifically, in this section, the Consultant shall:
• Provide a profile of the Consultant including the types of services offered; the year founded; form of organization (corporate, partnership, sole proprietorship); number, size and location of offices; number of employees.
• Provide a detailed description of Consultant’s financial condition, including any conditions (e.g., bankruptcy, pending litigation, outstanding claims in excess of twentyfive thousand dollars ($25,000) for or against the firm; planned office closures or mergers that may impede Consultant’s ability to provide on-call engineering and professional consulting services.
• Provide a list of previous projects in which the Consultant and subconsultants have worked together. The list should clearly identify the previous projects and include a summary of the roles and responsibilities of each party. • Provide information on the strength and stability of the Consultant; current staffing capability and availability; current workload; and proven record of meeting schedules on similar types of projects.

C. Proposed Staffing
This section should identify key personnel to be assigned and their qualifications and experience. The Proposal should include brief resumes, not more than two (2) pages for each individual.

A statement that key personnel will be available to the extent proposed for the duration of the Professional Services Agreement and an acknowledgement that no person assigned to a project shall be removed or replaced without the prior written concurrence of the AGENCY.

D. Consultants and/or Sub-consultants
The CITY desires to enter into a PSA with a Consultant that will be responsible for all work, products, and services. There is to be no assignment of any aspect of assigned projects without the prior written authorization of the CITY. If the Consultant plans on using subconsultants, then company profile, name, address, and telephone for all subconsultants providing support during the term of the PSA is required. Define the responsibilities and give a description of services to be provided by subconsultants.

Describe the Consultant’s business and reporting relationship with any subconsultants.

Include references and resumes for all third-party Firms in the Proposal. The CITY has the right to accept or reject any changes made to the proposed project team members, including the use of subcontractors.

E. Work Approach
This section of the Proposal shall include a narrative that addresses the Scope of Work and demonstrates that Consultant understands the Scope of Work. More specifically, the Proposal should include the Consultant’s general approach for providing the services specified in the Scope of Work. The work approach shall be of sufficient detail to demonstrate the Consultant’s ability to accomplish the on-call plan checking and inspection services requests by CITY.

F. Client References
List the three (3) most recent similar clients (including name, address, contact person, and phone number). For each client provide a description of projects completed and their location. The CITY is most interested in California municipality clients and may randomly select agencies to contact from the list as part of the evaluation process.

G. Rights to Materials
All responses, inquiries, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation produced by the Consultant that

are submitted as part of the Proposal and not withdrawn shall, upon receipt by CITY, become property of CITY.

H. Schedule of Hourly Rates
Not Applicable.

13. PROPOSAL EVALUATION PROCESS AND CRITERIA
A. GENERAL
The Proposals will be evaluated based on the information and qualifications presented, reference checks, and other information, which may be gathered independently. Requests for clarification and/or additional information from any Consultant may be requested at any point in the evaluation process. Pricing will be an important criterion; however, the CITY reserves the right to select a firm that presents the best qualifications, but not necessarily the lowest price.

B. EVALUATION CRITERIA
The Proposals will be rated according to the following selection criteria (in no particular order):

1. Overall responsiveness of the submittal, clearly stating an understanding of the CITY’S needs and the work program to be utilized to deliver said professional services and demonstrating a good, practical approach in providing the services. (15 points)

2. Proposer’s capabilities and experience directly related to the responsibilities, knowledge, and expertise of the firm in providing relevant professional services. (25 points)

3. Relevant experience and qualifications of the Consultant (20 points)

4. Cost and competitiveness of the proposed percentage based on fee structure (15 points)

5. Customer service and ability to meet timeframes and deadlines (10 points)

6. Quality of past performance for the CITY or similar agencies (references on similar recent work) (15 points)
C. EVALUATION PROCESS
After evaluating all Proposals received, the CITY will rank the firms and the most qualified firms will be invited to an interview, if necessary, with the CITY evaluation committee.

Upon completion of the Proposal evaluation process, a short list will be established, and the City will enter into negotiations with the top ranked Consultants for the desired citation management services. Compensation for the subject services will be negotiated based on what is fair and reasonable to the CITY. Should CITY staff and the top-ranked Consultant(s) be unable to reach an agreement, negotiations with those Consultants will be terminated and negotiations will commence with the next ranked Consultants in order of their evaluation ranking until agreements are reached and the Consultants are selected.

D. INTERVIEW
For the interview, if necessary, the Consultant should have available the project manager and key personnel to discuss the following:

1. Major elements of the Proposal

2. Description of related experience for Consultant

3. Description of related experience for key personnel
E. FINAL SELECTION /AWARD OF CONTRACT
The final selection will be the Consultant which, as determined by the CITY, is the most responsive and responsible, meets the CITY’S requirements in providing On-Call Construction Management and Inspection Services, and is in the CITY’S best interest. The CITY maintains the sole and exclusive right to evaluate the merits of the Proposals received. The term of the contracts will begin after PSA is awarded and fully executed, and all required supplemental paperwork, insurance documents, etc. have been received and approved.

14. EXCEPTIONS OR ADDITIONS
The Proposal shall include a detailed description of all exceptions to the provisions and conditions of this RFP upon which the Consultant’s submittal is contingent and which shall take precedence over this RFP.

15. INSURANCE REQUIREMENTS
Prior to executing a PSA, the Consultant will be required to submit to the CITY the required insurance certificates.

The Consultant shall indemnify and hold the CITY and its officers, agents, employees, and assigns harmless from any liability imposed for injury whether arising before or after completion of work hereunder or in any manner directly or indirectly caused, occasioned, or contributed to, or claims to be caused, occasioned, or contributed to, in whole or in part, by reason of any act or omission, including strict liability or negligence of Consultant, or of anyone acting under Consultant’s direction or control or on its behalf, in connection with, or incident to, or arising out of the performance of the PSA.

The Consultant selected will be required to maintain the following levels of insurance coverage for the duration of the services provided, as well as any sub-consultants hired by the Consultant:
• Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:
 Premises, operations, and mobile equipment
 Products and completed operations

 Broad form property damage (including completed operations)  Explosion, collapse, and underground hazards
 Personal Injury
 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Five Million Dollars ($5,000,000) umbrella or excess liability.
• Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease. • Commercial general liability insurance or equivalent form, with a combined single limit of not less than $2,000,000 per occurrence
• Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage. • Professional Liability Insurance against errors and omissions in the performance of the work with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.

16. RIGHTS OF THE CITY
The CITY reserves the right, in its sole discretion and without prior notice, to terminate this RFP; to issue subsequent RFPs; to procure any project-related service by other means; to modify the Scope of Work; to modify the CITY’S obligations or selection criteria; or take other actions needed to meet the CITY’S goals. In addition, the CITY reserves the following rights:
• The right to accept or reject any and all Proposals, or any item or part thereof, or to waive any informalities or irregularities in any Proposal.
• The right to amend, withdraw or cancel this RFP at any time without prior notice. • The right to request or obtain additional information about any and all Proposals. • The right to conduct back-ground checks of any Consultant. This may include, but is not limited to, contacting individuals and organizations regarding capabilities and experience of the Consultant.
• The right to waive minor discrepancies, informalities and/or irregularities in the RFP or in the requirements for submission of a Proposal.
• The right to modify the response requirements for this RFP. This may include a requirement to submit additional information; an extension of the due date for submittals; and modification of any part of this RFP, including timing of RFP decisions and the schedule.

• The right to disqualify any Consultant on the basis of real or perceived conflict of interest that is disclosed or revealed by information available to the CITY. • The right at any time, subject only to restrictions imposed by a written contractual agreement, to terminate negotiations with any Consultant and to negotiate with other Consultants who are deemed qualified.
• Although cost is an important factor in deciding which Consultant will be selected, it is only one of the criteria used to evaluate Proposals. The CITY reserves the absolute right, in its sole discretion, to award a PSA, if any, which under all the circumstances will best serve the public interest.
• The CITY reserves the right to reject any or all Proposals or to make no award at all, to determine whether any alternate Proposals are equal to the specifications and general requirements, and to accept Proposals with minor variations from the RFP and/or conditions. The CITY reserves the right to negotiate for a higher level, lower level or additional Scope of Work.
• This RFP is not a contract or commitment of any kind by the CITY. This RFP does not commit the CITY to enter into negotiations with any Consultant and the CITY makes no representations that any PSA will be awarded to any Consultant that responds to this RFP.

Proposals received by the CITY are public information and will be made available to any person upon request after the CITY has completed the Proposal evaluation process.

Submitted Proposals are not to be copyrighted.
• Should a PSA be subsequently entered into between the CITY and Consultant, it shall be duly noted that entering into such an Agreement shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.

Waiver of Proposals
Proposals may be withdrawn by submitting written notice to the CITY’S Contact Person at any time prior to the submittal deadline. Upon submission, the Proposal and all collateral material shall become the property of the CITY.

17. CALIFORNIA PUBLIC RECORDS ACT DISCLOSURES
The Consultant acknowledges that all information submitted in response to this RFP is subject to public inspection under the California Public Records Act unless exempted by law. If the Consultant believes any information submitted should be protected from such disclosure due to its confidential, proprietary nature or other reasons, it must identify such information and the basis for the belief in its disclosure. Any Proposal submitted with a blanket statement or limitation that would prohibit or limit such public inspection shall be considered nonresponsive and shall be rejected. Notwithstanding that disclaimer, it is the intention of the CITY to keep all submittals confidential until such time as negotiations are successfully concluded.

SCOPE OF SERVICES

CITATION MANAGEMENT SERVICES
The following Scope of Work represents the services and responsibilities the successful proposer will be expected to provide and perform. Additional services or tasks which, in your opinion, should be included must be clearly identified. Conversely, requested services or tasks which, in your opinion, should not be included, or are specifically excluded from the proposal, must also be clearly identified. The City is committed to selecting an excellent team that will produce a high-quality work product and deliver a high level of customer service. Should the use of sub-consultants be proposed by the proposing firm, they must be clearly identified and included as part of the proposal in response to this RFP.

Proposer must submit bids that include: 1) Parking Citation System, 2) Administrative Citation System, and 3) Citation Collection Services. The City retains the right to accept or reject any and all proposals, or any item or part thereof at its discretion. 1) PARKING CITATION SYSTEM

A) DATA ENTRY FROM HANDHELD TICKET WRITER INTERFACE
i) Provide for automated import of electronic citations into City’s database in real time. ii) Process citations for non-California license plates by entering the citation information into the system database and reporting them along with all other citations on the database with standard reports.
iii) Enter citations information into database, record and verify receipt of all manual citations within two (2) business days.
iv) Maintain and update listing of scofflaw files on daily basis for City to upload into their handheld devices.
v) Work with the City to implement any changes and updates required for handheld devices. vi) Edit capabilities to correct dates, violation codes and fine amounts. vii) Receive data and enter all handwritten citations sent by the City. viii) Notify City regarding citations unable to be entered for any reason (no violation code, illegible handwriting, etc.)
ix) File and store citations in easily retrievable format. x) Data entry within 48 hours.

B) REGISTERED OWNER CORRESPONDENCE

i) Require mailing reminder notices for all citations to registered owner within twenty-one (21) days of receipt of original citation.
ii) The ability to mail notices to lessees or renters of cited vehicles when provided with proof of written lease or rental agreement.
iii) Consultant shall generate at minimum one (1) reminder notice for Parking citations which have been entered into the database, one (1) reminder notice for collections, and one (1) final notice for collections. The mailed notices shall include:
(1) Parking citation number
(2) Date and time of issuance
(3) Violation type, description and code
(4) The amount of fine/fee due
(5) How to pay the Parking citation
(6) Return address for payment

C) REGISTERED OWNER NAME AND INFORMATION FROM DEPARTMENT OF MOTOR VEHICLE (DMV)
i) The ability to retrieve registered owner data from California DMV. ii) The ability to access DMV data base.
iii) Must provide the City with the ability to access DMV data base (CLETS). iv) Review DMV ‘No Hit” list to ensure license plate and state information is entered correctly.
v) The ability to confirm vehicle make and registered owner information. vi) The ability to maintain communications with all out-of-state DMV agencies and Transportation Ministries in Canada and Mexico.
vii) All costs for retrieving out-of-state registered owner information will be incur by the contractor.
viii) Required to process DMV holds or replaces within 48 hours. ix) The system must have the ability to store previous and current owner information. The Notice of Intent will be generated to the registered owner and the fine amount requested. x) The ability to interface with DMV for placing and releasing registration HOLDS. xi) The ability to interface with DMV and produce a monthly payment file.

D) PAYMENT AND DATA PROCESSING
i) Provide PO Box where payments are mailed

ii) Provide Courier Service to City one per week for the purpose of picking up citations and other documents to be delivered to the Consultant and return reports and other documents to the City.
iii) Courier pickup from PO Box daily.
iv) Open, sort and batch ALL incoming mail by postmark date for payment posting. v) Make daily bank deposit electronically into a City assigned bank account. vi) Enter and process payments within 48 hours including opening ALL mail received, verifying payment amounts, updating computer system and making daily bank deposits. vii) Forward deposit slips to City contact within 24 hours after each deposit, or weekly if scanned image is emailed/faxed.
viii) Provide reporting for all bank deposits upon request. ix) File and store all bank deposit information for a minimum of four years. x) Consultant is required to send notification to registered owners when either partial payment is received, check payments are returned for insufficient funds, and for any unpaid citation when the vehicle has a change of ownership. xi) Maintain images of all envelopes with all inbound correspondence. xii) Respond to reasonable non judicial public inquiries by phone or mail. xiii) Return questionable mail or additional appeal documents to the City for a decision, either via mail, or email.
xiv) Verify amounts deposited by citation number.
xv) Provide a toll-free number to citizens inquiries.
xvi) Provide weekly reports for bank statement reconciliation to City staff.

E) DATA MANAGEMENT, REPORTING AND STATISCAL CAPABILITIES i) Provide monthly reports online indicating the status of all citations, such reports to be available for City access no later than the (15th) day of the following month. ii) Provide invoice for payment of Court Fees to the Los Angeles County Superior Court. iii) Maintain provisions for proven database management software and servers. iv) ALL data base information is to be maintained with strict confidentiality and Processing Agency is to provide description of securities and at time of Submittal. v) The Consultant must be able to provide all statistical reports including but not limited to:

Registered owner contact information, citation number and delinquent status for at least five years from the date of citation.
vi) The Consultant shall be capable at minimum, of producing reports relating to: Open citations, bank deposits, scofflaw and citation dispositions. The Consultant must be capable of delivering these reports to the designated City personnel on an agreed schedule.

The Consultant must be able to store, sort, and or process the following items: Citation

number, date and time of issuance, badge number of issuing officer, comment field of up to 50 characters, vehicle license plate number, vehicle identification number, state code, registration expiration date, vehicle make and color, violation codes, location of violation, citation penalty and delinquent amounts, delinquent date, received payments/documents post-marked dates, notification dates, Department of Motor Vehicles hold date, date citation was entered into the system, disposition codes, registered owner information, and all other necessary information to ensure the accuracy of reports and accountability.

F) DISABLED CITATION PROCESSING AND DISMISSALS
i) Mailed in request for dismissal of non-displayed handicap placards, temporary handicap placards will be processed by the City.
ii) In person reviews of non-displayed placards will be conducted at the City office by City personnel.
iii) All non-related disabled placard violations are contested through the normal contest process.
iv) The Consultant will receive dismissal results from the City and are required to update the database within 24 hours.

G) PARKING DISTRICTS PERMIT
The City currently operates with physical parking permits in the established Parking Permit Districts. The consultant shall create a parking permit database that will enable the integration of parking permits to license plate numbers during the issuance of citations to confirm the validity of the parking permit. The City assigned staff shall have specific functionalities to access to inquiries by permit number, license plate number, account number, and location.

Software shall support real-time access for multiple parties and be a web-based application requiring no software installation on personal computers (PCs).

The following is a comprehensive list of the primary requirements but not limited to:
• Capacity to evolve with the changes in the City’s Parking Permit Districts program. • Generate permit numbers.
• Ability to create, modify, and delete permits.
• Ability to display all permits issued geographically on a map. • Ability to cancel a permit.
• Add notes to permit accounts.
• Editing of any permit field (based on user-assigned privileges). • Assigns permission to access certain features based on user ID. • Review all user activity within the software.
• Print temporary permits (if applicable).

• Initial in-person training for City staff (no separate cost) • System support available during City business hours.
• Provide report creating tools with various criteria selection; must be able to export from queries to shapefiles, csv, xml, and xlsx formats.
• The permit system database security must be maintained in such a way as to provide complete confidentiality and protection from unwanted access. • Import parking permit data into the database.
• Integrate with the ticket writing device to look up parking permit information for validation.

H) SUPPORT
i) Provide a total number of professional staff employed by the Consultant. ii) Identify at a minimum three (3) persons who will be principally responsible for working the City and have a direct day-to-day role for all inquiries. iii) Indicate the role and responsibilities of each individual. iv) A toll-free automated customer service line must be available for public inquiry at any time. A toll-free live customer service line must be available during normal business hours (Pacific Standard Time). A complaint tracking system must be implemented to track and describe customer service complaints.
v) The Consultant will provide available staff support during normal City business hours:

Monday – Friday 7:00 a.m. to 5:30 p.m.
vi) Provide on-going support to the City to access and interface with the parking citation database.
vii) 24/7 online access to view and print management reports, including but not limited to citation issuance and revenue reports.
viii) The Consultant should provide user’s manual which include step-by-step instructions for accessing computer database information and a list and description of any and all codes used in screens accessed by City personnel.
ix) The Consultant should provide technical support and troubleshooting assistance for any and all hardware and software used by the City. Technical support and assistance must be available between the hours of 7:00 a.m. to 5:30 p.m. Monday through Friday, except City recognized holidays

I) DATABASE BACKUP AND OFF-SITE SECURITY
i) The Consultant will ensure that all systems are backed up daily to ensure safety of data in the event of power outage or natural disaster.
ii) Transfer and store off-site all backups of data for disaster recovery

J) PROCESSING OF ADMINISTRATIVE REVIEW

The Consultant shall provide for online applications for 1st level administrative review.

Application will include dispute instructions, forms, and information for City processing of administrative review. The City will conduct review and enter a decision into the system.

The duties and task of the Administrative Process shall include, but not limited to the following actions:
i) Tracking and correspondence of administrative review requests. ii) System must be integrated with parking citation system(s). iii) Provide inquire capabilities for citation in the administrative review process. iv) Sort and batch administrative review requests by postmark date. v) Send administrative review packages to the City on a weekly basis. vi) Print and mail (by first class) all administrative review results letters using custom letterhead and envelops.
vii) Maintain database of all administrative review requests received. viii) File and store all source documents for ease of retrieval if necessary for a minimum of three (3) years.
ix) Provide staff to respond to telephone inquiries regarding how to contest violations, outstanding penalty amounts, delinquent fees, or any other pertinent information in order to contest a citation in the City, or any part of the contest process. x) When a refund is appropriate, the City shall issue refund.

K) CONTRACT REQUIREMENTS
i) The Consultant shall comply with all requirements of the State of California Vehicle Code (CVC) in regard to processing records sent by the City. ii) No portion of the contract shall be permitted to be subcontracted to another private or public agency without the express written approval from City. The Processing Agency must disclose the nature of the work being subcontracted and the name of the private or public agency.

L) OTHER
i) Attending on site or virtual meetings at least twice per year at company’s own expense.

This includes but is not limited to, transportation, lodging, meals and staff time. 2) ADMINISTRATIVE CITATION SYSTEM
• The consultant will receive a copy and process all administrative citations written by designated employees of the City. The consultant will create a secure database to store, monitor, and track the process of all administrative citations. All administrative citation files must be readily available to City staff upon request. • The consultant will provide consistent payment notice to the responsible person issued administrative citation(s).

• The consultant shall provide a secure website for public and City staff inquiries. The public shall be able to make citation payments on a secure website at any time. City staff shall have access to reports at any time.
• The consultant shall track delinquent citations and subsequent delinquent notices. The consultant shall refer delinquent accounts to collection agencies as necessary. The consultant must have the ability to utilize the Franchise Tax Board Interagency Intercept Program for tracking and reporting delinquent citations. • Responsible persons shall have the option of paying by check, money order, or credit/debit card. The consultant must have the ability to process the payments quickly.

There shall be no charge to the City for credit card payments. Citation payments are to be posted and updated daily.
• Edit capabilities to correct dates, duplicate citations, violation codes and fine amounts. • System filing/storing administrative citations in easily retrievable format for a minimum of three (3) years and dispose in accordance with City direction. • System will promptly notify the City regarding administrative citations unable to be entered into the database for any reason (no violation code, unreadable information, etc.).
• Consultant shall generate at minimum one (1) reminder notice for administrative citations which have been entered into the database, one (1) reminder notice for collections, and one (1) final notice for collections. The mailed notices shall include:
a. Administrative citation number
b. Date and time of issuance
c. Violation type, description and code
d. The amount of fine/fee due
e. How to pay the administrative citation
f. Return address for payment
3) CITATION COLLECTION SERVICES
The Consultant shall provide an interface to the City’s outside Collection Agency by running a quarterly file to be given electronically to the specified Collection Agency for further collection efforts records, the file will include various categories of outstanding citations including:
• Out of State Delinquent Citations
• Citations that did not hold at DMV
• Citations removed from DMV hold after two (2) years
• Citations removed from DMV hold due to Transfer of Ownership At the City’s option, provide Collection Services for:
• Outstanding citations (DMV holds or DMV transfer of releases or non-California plates)

are transferred into collection database system on weekly basis. • Up to two collection letters will be mailed for each account requesting payment. • Delinquent accounts are sent to qualified credit reporting agency on a weekly basis. • Paid accounts are reported weekly to qualified credit reporting agency. • Payments are processed daily and deposited to the City’s regular citation processing bank account.
• The Consultant Customer Service Center will handle all collections related calls through a special toll-free number dedicated to collection placed accounts. • Monthly reporting shows all accounts moved to the collection system and all payments received due to the Consultants collection efforts.
• Consultant must have knowledge of current and proposed legislation at the State level that impacts the processing administrative and the collection of parking fines, as well as implementation of procedures to reflect current and proposed legislation on both State and Local Level.

M) FRANCHISE TAX BOARD OFFSET
• The Consultant shall be able to assign past due citations to the Franchise Tax Board. • Citations issued to the California license plates that complete the regular citation processing steps and have either been rejected for DMV hold or have been removed from DMV hold will be qualified for this service. The program intercepts Personal Income Tax only, no corporate partnership funds.
• The Consultant shall collect outstanding parking violations by deducting the amounts owed to CITY from citizens California State Tax Refunds and/or California Lottery winnings.
• The FTB will send the CITY a weekly detail report showing the intercepts (collections) that occurred that week. The weekly detail report must be reported to the Consultant immediately so that the Consultant can clear the database of outstanding accounts.

TRANSITION PLAN
• Consultant will be required to import current Parking and Administrative citation data (from third party) into their citation management system.
• Consultant will be required to import current parking permit data (from third party) into their citation management system.
• Consultant will train City staff for access and inquire capabilities to citation database, to be conducted at city facilities.
• Consultant is required to facilitate installation of software and remote access to database by working in conjunction with City IT staff.
• Consultant is to obtain approval from the City of standard forms prior to use, including notices of delinquent violation.
• Consultant will confirm all types of customer correspondence including, but not limited to, examples of letters to be sent to customer and methods of communication to designated City personnel.
• No portion of the contract shall be permitted to be subcontracted to another private or public agency without express written approval from the City. • The Consultant shall comply with all requirements of the State of California Vehicle Code (CVC) in regard to processing records sent by the City.

The City of Pico Rivera is aware additional citation processing and support may be available.

Responses to this RFP are encouraged to include the descriptions and costing of any and all additional services the Consultant can provide. Known additional services included, but are not limited to:

1. LPR – License Plate Recognition, mobile or camera mounting devices.

2. Registration lookup on ticket writer devices.

3. Handicap placard lookup.

4. All supplementary devices that are associated with the issuance of parking tickets, and Administrative citations that can benefit the City.