Montebello City Council
November 12, 2025

Fee Proposal
In accordance with your invitation to submit proposals for Citation Management Services as described by this RFP. The Cost/Price format for the proposal must be as follows:
• Flat rate per notice of parking violation issued and electronically transferred. • Flat rate per notice of parking violation issued and manually processed. • Flat rate of data entry for manual administrative citations. • Flat rate for out-of-state processing/collections.
• Flat rate for mailing of notices, per notice.
• Flat rate for delinquent notice letter.
• Flat rate of fee for courtesy notices.
• Flat rate fee for online inquiry.
• Conversion cost per notice of parking violation, administrative citations transfer of records from current Consultant to selected Consultant.
• Cost of all equipment leased or purchased, e.g. handheld ticket writer, printer, and accessories.
• Other charges not listed in the RFP, describe and explain.

The proposer is required to submit cost proposals for the items specified and all other cost associated with the contract.

The contract will not necessarily be awarded to the lowest proposer, despite the fact that cost will be a significant factor in the awarding process.

All contingencies and/or anticipated escalations will be presumed to be included. There will be no additional payments made in the excess of the original quote provided by the selected bidder.

Turbo Data
Systems, Inc.

Premier Citation Processing
Solutions
1551 N Tustin Ave 950
Santa Ana CA 92705-8634
T: 714.573.5757
F: 714.573.0101
210 N 4th Street 150
San Jose CA 95112-5569
T: 408.971.1238
F: 408.918.0973
www.turbodata.com
October 1, 2025
City of Montebello
Attn: Mr. Ramos
1600 W Beverly Blvd
Montebello CA 90640
RE: Piggybacking City of Pico Rivera AGREEMENT NO. 17-1775 Dear Mr. Ramos,
My name is Roberta Rosen, and I am the President of Turbo Data Systems, Inc. Please use this letter as my authorizing the City of Montebello to piggyback the City of Pico Rivera AGREEMENT NO. 17-1775. Should you have any questions, please do not hesitate to call.

Sincerely,
Roberta J. Rosen
President
714 368 4808

ATTACHMENT C

ITEM # 22

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: David Sosnowski, Director of Recreation and Community Services SUBJECT: APPROVE THE UTILIZATION OF GRANT FUNDS FROM GAMETIME

FOR PURCHASE OF A PLAYGROUND
DATE: November 12, 2025
RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve the use of grant funding awarded to the City of Montebello by GameTime through the GameTime Playground Grant Program in the amount of $67,739; and

2. Approve a purchase order with GameTime for $186,802 for the installation of a new playground; and

3. Authorize the City Manager to execute all contracts for construction and installation of the new playground; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The City of Montebello is being awarded $67,739 from the GameTime Playground Grant Program. The funding will be provided in the form of a discount off the purchase of a new playground. The City will be responsible for the remaining cost of $186,802. This includes the new playground equipment, demolition of the existing playground, installation, taxes, and freight. To cover the remaining cost, the City will be utilizing Measure A Annual Allocation Funds (Account No. 221-70-720-6040.10, Measure A, Parks and Recreation, Parks Maintenance, Other Contract Services). The Fiscal Year 2025-26 budget includes sufficient appropriations in this account, therefore no budget amendment is necessary.

The services required for the demolition and installation of the playground will be procured utilizing the exception allowed per Montebello Municipal Code, Section

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

3.20.050(F) – Cooperative Purchase:

Section 3.20.050(F) – Purchases for goods and/or services that are identical or nearly identical in scope to the goods and/or services listed in any valid, current and competitively bid cooperative governmental purchase program.

GameTime will be using a contract through California Multiple Award Schedule (CMAS) Agreement 4-20-00-0092B (Attachment B) for the procurement of the playground demolition and installation.

BACKGROUND/DISCUSSION:

On October 17, 2025, the Recreation and Community Services Department applied for the GameTime Playground Grant Program on behalf of the City. The program provides 100% matching funds for eligible playground equipment. The application requested funding for the City Park North playground. This is the oldest playground in the City and is in need of replacement.

The City has been awarded the matching funds and has received a quote with the grant funding applied. The City will be responsible for a total cost of $186,802. This cost includes the playground equipment, demolition of the existing playground, playground installation, taxes, and freight. The playground equipment will be designed for children ages 5-12 and will feature inclusive playground design and sensory-rich activities that support the physical, social, and emotional development of children.

To cover the City’s portion of the cost, staff will be utilizing Measure A Annual Allocation funding. The City receives an allocation of funds from Los Angeles County’s Measure A Annual Allocation program each year. The City will utilize a total of $200,000 of Measure A Annual Allocation funding to cover all costs associated with the new playground. Additionally, funding will be used to create ADA accessible pathways leading to the playground area.

Gametime utilizes a cooperative purchasing contract through the California Multiple Award Schedule (CMAS) for the demolition and installation of the new playground. CMAS offers competitively bid contracts which meet or exceed local purchasing requirements for use by the public sector.

ENVIRONMENTAL:

The proposed project involves the replacement of existing playground equipment at Montebello City Park located at 1301 W. Whittier Blvd. and is funded in part by a grant award. Pursuant to the California Environmental Quality Act (CEQA), this project qualifies for a Class 2 Categorical Exemption under Section 15302, which covers the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site and have substantially the same purpose and capacity as the existing one. The project will not result in significant environmental impacts beyond those already existing at the site, and it is consistent with the facility’s current use as a recreational area. Therefore, no further environmental review is required.

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

ANALYSIS:

N/A
SUMMARY:

That the City Council approve the use of grant funding awarded to the City of Montebello by GameTime through the GameTime Playground Grant Program in the amount of $67,739, approve a purchase order with GameTime for $186,802 for the installation of a new playground and authorize the City Manager to execute all contracts for the construction of the playground.

ATTACHMENT(S)

1. Attachment A - GameTime Playground Proposal

2. Attachment B - CMAS Agreement

3. Attachment C - CEQA NOE 1301 W Whittier

Proposal for
City of Montebello
Prepared by
10-22-2025
Job # 116723-01
Montebello City Park Playground GRANT CWO
805-910-5971 | www.gwpark.com

ATTACHMENT A

City of Montebello
Attn: Laurie Aguilar Hernandez
1301 W Whittier Blvd
Montebello, CA 90640
United States
Phone: 323-887-1200 Ext. 1374
[email protected]
Ship to Zip 92865
Quantity Part # Description Unit Price Amount
1 RDU GameTime - Custom 5-12 Playground (based on GT: PT25017)- Reference Drawing 116723-01-Opt 1
$128,032.18 $128,032.18
1 38002 GameTime - The Spider $13,342.00 $13,342.00
1 RDU GameTime - SwingsReference Drawing 116723-01-Opt 1 $9,655.00 $9,655.00
1 5179 GameTime - Welcome Sign (5-12) $774.00 $774.00
1 INSTALL Install - Demo & Site Prep-
- Push aside Existing Wood Chips
- Demo and dispose of existing equipment
- Place EWF back in Pit
- Includes all Labor & Material
- Includes Removal of all Trash and Spoil
- Prevailing wage
$24,240.00 $24,240.00
1 INSTALL Install - Equipment Install-
- Install Equipment per 2D Drawing
- Includes all Labor & Material
- Includes Removal of all Trash and Spoil
- Prevailing wage.
$59,596.00 $59,596.00
Contract: CMAS Sub Total $235,639.18
Grant ($67,739.18)
Material Surcharge $4,592.72
Estimated Freight $5,000.00
Tax $9,308.96
Total $186,801.68 GameTime C/O Great Western Recreation P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
10/22/2025
Quote #
116723-01-01
Montebello City Park Playground GRANT CWO Page 1 of 5

Comments
Your Sales Rep is Brandon Seitz. Please reach out to Brandon at 805-910-5971 if you should have any questions regarding this quote.

Due to the volatility of freight costs, the freight pricing is subject to change at the time of order .

Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. **Material Surcharge reflects raw material price increase. Subject to change at time of order .** ***Grant Cash with Order Pricing--order MUST be paid in full at time of order . ***Pricing is based on Grant 2025 pricing. Orders MUST be placed before October 24, 2025, and MUST be shipped by December 31, 2025 to qualify for Grant Pricing.
***Not all equipment is eligible for Grant Pricing.
***OPTIONAL-To include a Payment and Performance Bond, please add $2,855.

Shipping to:
1090 N Parker St
Orange, CA 92865
TJ Janca
Fernando Ogaz
714-417-4921
Email: [email protected]
Site Address:
1301 W Whittier Blvd
Montebello, CA 90640
*Freight charges are based on listed zip code and are subject to change if shipping information changes. *Deposit may be required.

Extended Lead time of 12-18 weeks expected for Arise Climber.

Permitting not included, unless otherwise noted.

Prevailing wage.

CMAS Contract #4-20-00-0092-B
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
10/22/2025
Quote #
116723-01-01
Montebello City Park Playground GRANT CWO Page 2 of 5

Remit Payment to:

GameTime
P.O. Box 680121
Fort Payne, AL 35968
Taxes:

All applicable taxes will be added at time of invoicing unless otherwise included or a tax-exempt certificate is provided.

If sales tax exempt, you must provide a copy of certificate to be considered exempt.

Prices :

FOB Factory.

Orders:

All orders shall be in writing by purchase order, contract, or similar document made out to PlayCore Wisconsin Inc., dba GameTime.

Standard GameTime equipment orders over $100,000 may require a deposit of 25% at the time of order and an additional 25% at or before order ships Standard orders with equipment, installation and surfacing are requested to be split billed.

Equipment, Taxes & Freight as noted above
Installation and Surfacing billed as completed and Due Upon Receipt.

Terms:

Cash With Order Discount (CWO): Orders for GameTime equipment paid in full at time of order via check, Electronic Funds Transfer (ACH or wire) are eligible for a three percent (3%) cash with order discount.

Payment via credit card:  If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment.  This fee is shown as a separate line item and included in the total amount charged to your credit card.  You have the option to pay by check, ACH or Wire without any additional fees.

Credit terms are Net 30 days, subject to approval by the GameTime Credit Manager. A completed credit application must be submitted and approved prior to the order being received. Please allow at minimum 2 days for the credit review process. GameTime may also require:

Completed Project Information Sheet (if applicable)
Copies of Payment and Performance Bonds (if applicable) A 1.5% per month finance charge will be imposed on all past due invoices.

Retainage not accepted.

Orders under $5,000 require payment with order.

GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
10/22/2025
Quote #
116723-01-01
Montebello City Park Playground GRANT CWO Page 3 of 5

ACCEPTANCE OF QUOTATION:

Billing and Shipping information will be as stated on quote unless indicated below .

Change billing information to:

Address: _______________________________________________________ ________________________________________________________ Contact: _______________________________________________________ Change shipping information to:

Address: _______________________________________________________ ________________________________________________________ Contact: _______________________________________________________ Colors: Per Renderings Yes or No
Palette _____________________________
Per Submittals ____________________________________________________________ Other Colors, please specify __________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ Purchase Amount: $186,801.68
Signature: _______________________________________ Date: _____________________ Printed Name: ____________________________________ Title: _______________________ Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.

GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
10/22/2025
Quote #
116723-01-01
Montebello City Park Playground GRANT CWO Page 4 of 5

DIR# 1000015526 CSLB#855664
INSTALLA TION CONDITIONS:

ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery.

STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation.

FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost.

UTILITIES: Owner is responsible for locating any private utilities.

ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. If additional site work or specialized equipment is required, pricing is subject to change.

GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
10/22/2025
Quote #
116723-01-01
Montebello City Park Playground GRANT CWO Page 5 of 5

gametime.com 800.235.2440
Once your order is received, it is sent to the
company headquarters in Fort Payne, Alabama.

You will receive a confirmation letter, confirming
your order and the projected delivery date. If you
have included installation in your order, an installer
will also contact you before the order ships to
confirm the details regarding
• site preparation requirements
• surfacing type and depth
• underground utility locations
• coordination with other trades
• accessibility to the site for delivery/installation.

Your order will ship via common carrier 24-45 days
after its acceptance into the GameTime system.

Depending on how far from Fort Payne, Alabama
you are located, the order should arrive in 3-10 days
after shipment.

AFTER YOU PLACE YOUR ORDER
What to expect in the schedule of events that take place after your order.

THE TIMELINE
Your freight carrier will contact you 24 hours in
advance of the delivery. You will need 2-4 people to
help you unload. Heavier items like the MegaRock®
might require additional helpers.

Your equipment will arrive in large consolidated
boxes. You may want to break them open on the
truck and unload piece by piece for easier handing.

Be sure to locate the box labeled “Installation
Instructions Inside” and set it aside.

You will also want to make sure you have a secure
location to store all your equipment until the
installation day. Your driver will give you a bill of
lading, documenting the number of boxes, as well
as a listing of component number of the parts that
you should have received. Before signing the receipt,
you’ll want to inventory the shipment and note any
missing items on the bill of lading before the driver
leaves.

gametime.com 800.235.2440

MATERIAL COLOR OPTIONS
Actual colors may differ from the images represented here. Contact your local GameTime representative for sample materials.

METAL PLASTIC
Metallic
Champagne
Bronze
Ice Butter
White
Black
Dark Green
Starlight Black
Sage
Beige
Brown
Ice Mint
Green
Vanilla
Azure
Sky Blue
Red
Yellow
Orange
Burgundy
Ocean
Chartreuse
Spring Green
Royal Purple
Blue
Periwinkle
Butterscotch
Sea Mist
Champagne
Beige
Green
Brown
Chartreuse
Spring Green
Blue
Sky Blue
Azure
Periwinkle
Royal Purple
Red
Burgundy
Orange
Yellow
HDPE
Dolphin Gray
Black
Beige
2 COLOR HDPE
Brown
Green
Spring Green
Blue
Sky Blue
Azure
Purple
Burgundy
Red
Orange
Yellow
Azure/White
Purple/White
Beige/Green
Red/White
Black/White
Sky Blue/White
Brown/White
Spring Green/White
Burgundy/White
White/Black
Gray/Black
Yellow/Black
Green/White
Orange/White
Blue/White

gametime.com 800.235.2440

SHADE FABRIC
Sandstone Deep Granite
Red
Sky Blue
Yellow
Brown
Natural
Black
Red/Black
Red/Sky Blue
Sky Blue/Yellow
Green/Brown
WALLCANO® HANDHOLDS

SPECIAL ROCK
*Colors for VistaRope products only. All standard GameTime ropes are black.

Red Green Blue Beige Gray

SITE RECYCLED PLASTIC LUMBER
Tudor Sand
DECKS

VISTAROPETM STANDARD

VISTAROPETM CUSTOM
Charcoal
Silver
Forest Green
Dove Blue
Bottle Green
Lime
Navy Blue
True Blue
Purple
Yellow
Blue Brown NEW! Chocolate Gray
Cream
Beige
Latte
Cedar
Brown
Turquoise
Royal Purple
Sun Blaze
Deep Ochre
Orange

MATERIAL COLOR OPTIONS

Procurement Division
707 Third Street, 2nd Floor, MS #2-202
West Sacramento, CA 95605-2811
State of California

MULTIPLE AWARD SCHEDULE

NON-MANDATORY
PlayCore Wisconsin, Inc. doing business as
GameTime Categories Information CMAS NUMBER: 4-20-00-0092B SUPPLEMENT NUMBER: 2
CMAS TERM DATES: 07/30/2020 through 06/30/2026
EFFECTIVE DATE: 05/15/2024
CMAS CATEGORY: Non-Information Technology Commodities

APPLICABLE CMAS
TERMS & CONDITIONS: March 1, 2023
MAXIMUM ORDER LIMIT:

State Agencies: See Purchasing Authority
Dollar Threshold provision
Local Government Agencies: Unlimited
FOR USE BY: State & Local Government Agencies
BASE OMNIA #: 2017001134
BASE OMNIA HOLDER: GameTime

PROGRAM ANALYST
John Dickinson
[email protected]
This California Multiple Award Schedule (CMAS) provides for the purchase, warranty, removal, disposal, installation, maintenance, and repair of playground and outdoor fitness equipment, site accessories, surfacing, and related products. (See page 3 for the restrictions applicable to this CMAS.) This supplement is to extend this CMAS through 06/30/2026. In addition, this supplement replaces the existing CMAS. The most current Ordering Instructions and Special Provisions, CMAS Terms and Conditions, and products and/or services are included herein. All purchase orders issued by State agencies shall incorporate these Ordering Instructions and Special Provisions, and CMAS Terms and Conditions. Review these provisions carefully as they have changed.

ATTACHMENT B

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 2 NOTICE: Products and/or services on this CMAS may be available on a Mandatory State Contract.

If this is the case, the use of this CMAS is restricted unless the State agency has an approved exemption as explained in the State Contract User Instructions. Information regarding State Contracts can be obtained at the: State Contracts Index Listing. This requirement is not applicable to local government agencies.

Any reference to a specific manufacturer’s or publisher’s warranty or terms and conditions as shown in the base contract are not applicable to this CMAS.

The services provided under this CMAS are only available in support of the products covered by this CMAS.

State agencies cannot use this CMAS to purchase products available through the California Prison Industry Authority (CALPIA) without a one-time exemption from CALPIA. Agencies may request an exemption at the CALPIA website. A copy of the approved exemption must be kept with the purchase order in the procurement file for audit purposes.

HAZARDOUS SUBSTANCES
State Law (Labor Code (LC) 6360 et seq.) requires employers to have information regarding hazardous or potentially hazardous substances in the workplace on file or readily available to them. In order to assist employers’ compliance with this requirement, the Department of Industrial Relations has compiled a list of hazardous substances.

Some or all of the products listed on this CMAS appear on the Hazardous Substances List. CMAS supplier must provide Material Safety Data Sheet for these products when they are delivered to California Public Agencies. A Material Safety Data Sheet is supplied by the manufacturer of a substance and lists the manufacturer’s name and address, the chemical name, physical properties of the material, potential hazards, safeguards and procedures to follow in case of accident or overexposure.

Agency non-compliance with the requirements may result in the loss of CMAS program delegated purchasing authority.

CMAS contractor non-compliance with the requirements may result in termination.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 3

CMAS PRODUCT & SERVICE CODES
Product & Service Codes listed below are for marketing purposes only. Review the base contract for the products and/or services available.

Floor Cov-Synthetic Turf
Outdoor-Barbecue Steel
Outdoor-Benches
Outdoor-Bike Stand
Outdoor-Picnic Table
Outdoor-Waste Receptacle
Playground-Equip
Playground-Equip Shade
Receptacles-Trash
Recreational-Exercise/Fitness
Recreational-Sporting Goods

AVAILABLE PRODUCTS AND/OR SERVICES
This CMAS provides for the purchase, warranty, removal, disposal, installation, maintenance, and repair of playground and outdoor fitness equipment, site accessories, surfacing, and related products.

The ordering agency must verify all products and/or services are currently available on the base contract. Please visit the following link to review all of the base contract documents https://www.omniapartners.com/publicsector/suppliers/gametime/contract-documentation. To verify the pricing on base Omnia contract # 2017001134, please email Fred Flores ([email protected]) to obtain the most up-to-date pricelist.

EXCLUDED PRODUCTS AND/OR SERVICES
The sale of Information Technology products, software licenses, public works services for State Agencies, ancillary sitework services, and signed & sealed engineering drawings are not available under this CMAS.

ISSUE PURCHASE ORDER TO
Agency purchase orders must be sent to the following:

GameTime
PO Box 680121
Fort Payne, AL 35968
Attn: Clint Whiteside
E-mail: [email protected]

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 4 Agencies with questions regarding products and/or services may contact the CMAS contractor as follows:

Contact: Clint Whiteside
Phone: (423) 425-3162
E-mail: [email protected]
Website: www.gametime.com
TOP 500 DELINQUENT TAXPAYERS
In accordance with Public Contract Code (PCC) 10295.4, and prior to placing an order for non-IT goods and/or services, agencies must verify with the Franchise Tax Board and the California Department of Tax and Fee Administration that this CMAS contractor’s name does not appear on either list of the 500 largest tax delinquencies pursuant to Revenue and Taxation Code 7063 or 19195. The Franchise Tax Board’s list of Top 500 Delinquent Taxpayers is available at their website. The California Department of Tax and Fee Administration’s list of Top 500 Sales & Use Tax Delinquencies in California is available at their website.

CALIFORNIA SELLER’S PERMIT
The CMAS contractor’s California Seller’s Permit Number is 099479086. Prior to placing an order with this company, agencies must verify that this permit is still valid at the California Department of Tax and Fee Administration website.

MINIMUM ORDER LIMITATION
There is no minimum dollar value limitation on orders placed under this CMAS.

CMAS PRICES
The maximum prices allowed for the products and/or services available are those set forth in the base contract.

The ordering agency is encouraged to seek prices lower than those in the base contract. When responding to an agency’s Request for Offer (RFO), the CMAS contractor can offer lower prices to be competitive.

PRICE DISCOUNTS
This CMAS contains dollar volume discounts. See the base contract for the specific discount percentage.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 5 EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

DARFUR CONTRACTING ACT
This CMAS contractor has certified compliance with the Darfur Contracting Act, per PCC 10475. It is the agency’s responsibility to verify that the contractor has a Darfur Contracting Act Certification on file.

IRAN CERTIFICATION
This CMAS contractor has certified compliance with the Iran Contracting Act, per PCC 2001-2008.

It is the agency’s responsibility to verify that the contractor has an Iran Contracting Act Certification on file.

CALIFORNIA CIVIL RIGHTS LAW CERTIFICATION
Pursuant to PCC 2010 applicants must certify their compliance with the California Civil Rights laws and Employer Discriminatory Policies (Civil Code 51, GC 12960). It is the agency’s responsibility to verify that the contractor has a California Civil Rights Law Certification on file.

WARRANTY
For warranties, see the base contract and the CMAS Warranty provision in the CMAS Terms and Conditions/General Provisions.

DELIVERY
As negotiated between agency and CMAS contractor and included in the purchase order.

LIQUIDATED DAMAGES FOR LATE DELIVERY
The value of the liquidated damages cannot be a penalty, must be mutually agreed upon by agency and contractor and included in the purchase order to be applicable.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 6

SHIPPING INSTRUCTIONS
F.O.B. Destination (Free On Board) – Prepaid and Add Seller pays the freight charges.

State agencies shall follow the instructions below whenever the weight of the purchase is 100 lbs. or more and F.O.B. Destination, Freight Prepaid is not used. This requirement is not applicable to local government agencies.

All shipments will be made by ground transportation unless otherwise ordered on the purchase order.

Traffic Management Unit (TMU) approval is not required for any Leveraged Procurement Agreement negotiated by DGS; however, it is recommended that state agencies contact TMU for a freight weight comparison using the Freight Analysis Worksheet on the TMU website, under the “Forms” heading to ensure the state is getting the most reasonable shipping cost.

Note: If shipping charges for purchases weighing less than 100 lbs. appear to be excessive (e.g., $500 for a 5 lb. package where the shipping charge is a percentage of the cost of the item being purchased), departments are encouraged to contact TMU for help to obtain more appropriate pricing. TMU contact information can be found at the TMU website.

CANCELLATION AND/OR RESTOCKING FEE
Cancellation Fee: Once accepted, orders can be canceled only with the consent of GameTime, and on terms which will indemnify GameTime against loss. Canceled orders will be subject to a restocking fee. Equipment “built-to-order” is non-cancelable.

Restocking Fee: A restocking charge of up to 25% will be applied to all returned goods and 50% charge will be applied to all the UltaShade and UltraShelter products when the error is not the fault of UltraSite. All returns must be shipped freight prepaid.

PURCHASING AUTHORITY DOLLAR THRESHOLD
Order limits for the purchase of goods and/or services is determined by the individual agency purchasing authority threshold.

No CMAS order may be executed by a State agency that exceeds that agency’s purchasing authority threshold, unless an exemption is granted by the Department of General Services (DGS) Purchasing Authority Unit (PAU). State agencies with approved purchasing authority, along with their dollar thresholds can be obtained at the List of State Departments with Approved Purchasing Authority website.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 7

HOW TO USE CMAS
State agencies must adhere to the requirements in the State Contracting Manual (SCM) Volume 2, Chapter 1600 and CMAS Ordering Instructions and Special Provisions when using CMAS.

Develop an RFO, which includes a Scope of Work (SOW) and Bidder Declaration form. For information on the Bidder Declaration requirements see SCM, Volume 2, Sections 305 and 1202.

Clearly defined Tasks (what needs to be done) and Deliverables (outcome of each task, i.e., reports, procedures manual, etc.) must be included in the State’s SOW.

A Work Order Authorization (WOA) may be used to document completion of pre-determined tasks, but only if the tasks are clearly defined in the SOW. The WOA may be used to approve release for the next phase of the agreement but cannot be used to identify any tasks other than the ones called out in the SOW. The WOA will be signed by all parties and may be submitted for progress payments under the award.

Projects can be performed on a Fixed Price Per Deliverable (FP/D). Fixed Price; FP/D: A defined service, or set of services, performed by Contractor in response to a defined task, or set of tasks, at a specific fixed price, and delivered per a specific contract. Note: When using FP/D the Statement of Work must describe in detail the particular project and the work that the selected Qualified Contractor will be required to perform.

For Consulting or Personal services, do not include any labor categories/job titles or number of hours limit in RFO Requirements or the SOW. The CMAS Contractor provides this information in their Attachment B Cost Worksheet. The State does not have the expertise to make this decision (GC 19130(b)).

Search for potential CMAS contractors on the CMAS website and select “Find a CMAS Contractor.”
Request offers from a minimum of 3 CMAS contractors including one small business (SB) and/or Disabled Veteran Business Enterprise (DVBE), if available, who are authorized to sell the products and/or able to perform the services needed. (Government Code 14846(b)).

A valid attempt must be made to secure offers from viable CMAS contractors who are able to supply the goods and/or provide the services. Neither a lack of sufficient CMAS contractors nor the use of restrictive requirements meets the intent for obtaining offers (SCM Volume 2, Section 1670.2).

If requesting offers from a certified DVBE, include the Disabled Veteran Business Enterprise Declarations form (Standard 843) in the RFO. This declaration must be completed by the DVBE prime contractor and/or any DVBE subcontractors and submitted with the offer (SCM Volume 2, Section 1201).

This is not a bid transaction, so the small business preference, DVBE incentives, protest language, intent to award, evaluation criteria, advertising, Administrative and Technical Requirements, etc. are not applicable. (SCM Volume 2, Section 1603).

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 8 If less than 3 offers are received, State agencies must document their file with the reasons why the other suppliers did not respond with an offer. The reason must come from the CMAS contractor.

Assess the offers received using best value criteria including cost as one of the criteria (SCM Volume 2, Section 1603).

Issue a Purchase Order to the selected CMAS contractor.

For CMAS transactions under $10,000, only one offer is required if the State agency can establish and document that the price is fair and reasonable. The fair and reasonable method can only be used for non-customizable purchases. See SCM Volume 2, Section 1510 for Fair and Reason criteria.

Local agencies must follow their own procurement regulations. For more information see the Local Agency packet available online.

AGENCY RESPONSIBILITY
Each agency is responsible for its own contracting program and purchasing decisions, including use of the CMAS program and associated outcomes. This responsibility includes, but is not limited to, ensuring the necessity of the services, securing appropriate funding, complying with laws and policies, preparing the purchase order in a manner that safeguards the State’s best interests, obtaining required approvals, and documenting compliance with GC 19130.b(3) for outsourcing services.

It is the responsibility of each agency to consult with their legal staff and contracting offices for advice depending upon the scope or complexity of the purchase order. If legal services are not available within your agency, DGS Office of Legal Services is available to provide services.

CONFLICT OF INTEREST
Agencies must evaluate the proposed purchase order to determine if there are any potential conflict of interest issues. See the CMAS Terms and Conditions, Conflict of Interest, for more information.

SPLITTING ORDERS
Splitting orders to avoid any monetary limitations is prohibited. Do not circumvent normal procurement methods by splitting purchases into a series of delegated purchase orders per PCC 10329. Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited per State Administrative Manual (SAM) 4819.34.

This provision does not apply to local government agencies.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 9

ORDERING PROCEDURES

1. Purchase Orders
All Ordering Agency purchase order documents executed under this CMAS must contain the applicable CMAS number as show on page 1.
a. State Departments:

Standard 65 Purchase Documents – State departments not transacting in FISCal must use the Purchasing Authority Purchase Order (Standard 65) for purchase execution. An electronic version of the Standard 65 is available at the Department of General Services (DGS), Procurement Division (PD) website, select Standard (STD) Forms.

FISCAL Purchase Documents – State departments transacting in FISCal will follow the FISCal procurement and contracting procedures.
b. Local Government Agencies:

Local government agencies may use their own purchase order document for purchase execution.

The agency is required to complete and distribute the purchase order. For services, the agency shall modify the information contained on the order to include the service period (start and end date), the monthly cost (or other intermittent cost), and any other information pertinent to the services. The cost for each line item must be included in the order, not just system totals.

The contractor must immediately reject purchase orders that are not accurate. Discrepancies are to be negotiated and incorporated into the purchase order prior to product delivery and service implementation.

2. Service and Delivery after CMAS Expiration
The purchase order must be issued before the CMAS expires. However, delivery of the products or completion of the services may be after the CMAS expires (unless otherwise specifically stated in the purchase order). Amending the purchase order to add quantity, time, or money is not possible if the CMAS expired.

3. Multiple CMAS Agreements on a Single Purchase Order
State agencies wishing to include multiple CMAS agreements on a single FISCal purchase order must adhere to the following guidelines:

All CMAS must be for the same CMAS contractor.

The purchase order must go to one contractor location.

Enter the word “CMAS” in the space reserved for the Leveraged Procurement Agreement (LPA) number. The word “CMAS” signifies that the purchase order contains items from multiple CMAS agreements. The purchasing agency may only use one bill code.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 10 For each individual CMAS, the agency must identify and group together the CMAS number with the line items and subtotal per CMAS number (do not include tax in the subtotal), and sequentially identify each individual CMAS as Sub #1, Sub #2, Sub #3, etc. This facilitates accurate billing of administrative fees by the Procurement Division.

The total of all items on the purchase order must not exceed the State agency’s purchasing authority dollar threshold granted by DGS PAU.

Do not combine items from IT and non-IT CMAS agreements. An Information Technology CMAS begins with the number “3” and a non-IT CMAS begins with the number “4.” The purchase order limits are different for these CMAS agreements.

4. Amendments to State Agency's Purchase Orders
Agency purchase orders cannot be amended if the CMAS has expired.

SCM, Volume 2, Section 1605 provides the following directions regarding amendments to all types of LPA purchase orders:

Original orders, which include options for changes (e.g., quantity or time), that were assessed and considered in the selection for award during the RFO process, may be amended consistent with the terms of the original order, provided that the original order allowed for amendments. If the original order did not evaluate options, then amendments are not allowed unless an Non-Competitively Bid is approved for those amendments.

Amendments unique to Non-IT Services:

If the original contract permitted amendments, but did not specify the changes, (e.g., quantity or time), it may be amended. Per PCC 10335 (d)(1), a contract may only be amended once under this exemption. The time shall not exceed one year, or add not more than 30 percent of the original order value and may not exceed $250,000. If the original contract did not have language permitting amendments, the Non-Competitively Bid process must be followed.

CMAS CONTRACTOR OWNERSHIP INFORMATION
The CMAS contractor is a large business enterprise.

SMALL BUSINESS MUST BE CONSIDERED
Prior to placing orders under the CMAS program, State agencies must first consider offers from small businesses that have established CMAS agreements (GC 14846(b)). NOTE: DGS auditors will request substantiation of compliance with this requirement when agency files are reviewed.

CMAS Small Business and Disabled Veteran Partners can be found on the CMAS website by selecting “Find a CMAS Contractor”.

In response to our commitment to increase participation by small businesses, the Department of General Services waives the administrative fee (charged to customer agencies to support the CMAS program) for orders to California certified small business enterprises.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 11

SMALL BUSINESS/DVBE - TRACKING
State agencies are able to claim subcontracting dollars towards their SB or DVBE goals whenever the CMAS contractor subcontracts a commercially useful function to a certified SB or DVBE. The CMAS contractor will provide the ordering agency with the name of the SB or DVBE used and the dollar amount the ordering agency can apply towards its SB or DVBE goal.

SMALL BUSINESS/DVBE - SUBCONTRACTING

1. The amount an ordering agency can claim towards achieving its SB or DVBE goals is the dollar amount of the subcontract award made by the CMAS contractor to each SB or DVBE.

2. The CMAS contractor will provide an ordering agency with the following information at the time the order is quoted:
a. The CMAS contractor will state that, as the prime contractor, it shall be responsible for the overall execution of the fulfillment of the order.
b. The CMAS contractor will indicate to the ordering agency how the order meets the SB or DVBE goal, as follows:
i. List the name of each company that is certified by the Office of Small Business and DVBE Services that it intends to subcontract a commercially useful function to; and ii. Include the SB or DVBE certification number of each company listed and attach a copy of each certification; and
iii. Indicate the dollar amount of each subcontract with a SB or DVBE that may be claimed by the ordering agency towards the SB or DVBE goal; and iv. Indicate what commercially useful function the SB or DVBE subcontractor will be providing towards fulfillment of the order.

3. The ordering agency’s purchase order must be addressed to the prime contractor, and the purchase order must reference the information provided by the prime contractor as outlined above.

CONTRACTORS ACTING AS FISCAL AGENTS ARE PROHIBITED
When a subcontractor ultimately provides all of the products or performs all of the services that a CMAS contractor has agreed to provide, and the prime contractor only handles the invoicing of expenditures, then the prime contractor's role becomes that of a fiscal agent because it is merely administrative in nature and does not provide a Commercially Useful Function. It is unacceptable to use fiscal agents in this manner because the agency is paying unnecessary administrative costs.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 12 WITHHOLD LANGUAGE (SB588)
Upon delivery or completion of ordered goods or services for which the Contractor committed to DVBE subcontractor participation, state departments must require the Contractor to certify all the following:

1. The amount and percentage of work the Contractor committed to provide to one or more DVBEs under the requirements of the contract and the amount each DVBE received from the Contractor.

2. That all payments under the contract have been made to the DVBE. Upon request, the Contractor must provide proof of payment for the work.

In accordance with the Military and Veterans Code 999.7, state departments shall withhold $10,000 from the final payment, or the full final payment if less than $10,000, if the Contractor fails to meet the certification requirements identified above. State departments shall notify the Contractor of their failure to meet the certification requirements and give the Contractor an opportunity to comply with the certification requirements. If after 30 calendar days from the date of notice, the Contractor refuses to comply with the certification requirements, the state department shall permanently deduct $10,000 from the final payment or the full payment if less than $10,000.

PRODUCT SUBSTITUTIONS
Substitution of Deliverables may not be tendered without advance written consent of the Buyer.

The Contractor must offer an equivalent or newer model of the product from the same manufacturer at the same or lower price. Contractor cannot use any specification in lieu of those contained in the Contract without written consent from the Buyer.

NEW EQUIPMENT REQUIRED
The State will procure new equipment. All equipment must be new (or warranted as newly manufactured) and the latest model in current production. Used, shopworn, demonstrator, prototype, or discontinued models are not acceptable.

Where Federal Energy Management Program (FEMP) standards are available, all State agencies shall purchase only those products that meet the recommended standards. All products displaying the Energy Star label meet the FEMP standards.

SPECIAL MANUFACTURED GOODS
Any CMAS for goods to be manufactured by the CMAS contractor specifically for the State and not suitable for sale to others may require progress payments.

For a Non-IT goods CMAS, see the CMAS Non-IT Commodities Terms and Conditions, Provision 69, Progress Payments.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 13

TRADE-IN EQUIPMENT
Trade-ins at open market price may be considered. The product description and trade-in allowance must be identified on the purchase order.

Agencies are required to adhere to SAM 3520 through 3520.6, Disposal of Personal Property and Surplus Personal Property, as applicable, when trade-ins are considered. A Property Survey Report, Standard 152, must be submitted for approval prior to disposition of any State owned personal property, including general office furniture regardless of the acquisition value, or if the property was recorded or capitalized for accounting purposes.

STATE AGENCY BUY RECYCLED CAMPAIGN
State ordering agencies are required to report purchases made within the eleven product categories in the California Department of Resources Recycling and Recovery’s State Agency Buy Recycled Campaign per PCC 12200 through 12217.

Contractor will be required to complete and return a Recycled-Content Certification form upon request by the state ordering agency.

PRODUCT INSTALLATION
The CMAS contractor is fully responsible for all installation services performed under the CMAS.

Product installations must be performed by manufacturer authorized personnel and meet manufacturer documented specifications.

The prime contractor, as well as any subcontractors, must hold any certifications and/or licenses required for the project.

PUBLIC WORKS (INSTALLATION SERVICES ONLY)
A public works contract is defined as an agreement for “the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind” in accordance with PCC 1101. State agencies planning these types of projects need to review SCM, Volume 1, Chapters 10 and 11 for applicable guidelines and regulations. Visit the DGS, Real Estate Services Division (RESD) website if you have questions about public works transactions.

Local Agency CMAS purchase orders may allow for public works installation only when it is in support of the products covered by this CMAS.

Agencies are to ensure that the applicable laws and codes pertaining to the contractor and subcontractor licensing, prevailing wage rates, bonding, labor code requirements, etc. are adhered to by the prime contractor as well as any subcontractor during performance under the CMAS purchase order.

The bond amount for public works is not less than 100% of the purchase order price.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 14 NOTE: In accordance with Labor Code (LC) 1773.2, the ordering agency is responsible for determining the appropriate craft, classification or type of worker needed for any contract for public works. Also, the agency is to specify the applicable prevailing wage rates as determined by the Director of the Department of Industrial Relations (DIR). In lieu of specifying the prevailing wage rates, the agency may include a statement on the order that the prevailing wage rates are on file at the agency’s office and will be made available upon request. The prevailing wage rates are available from DIR at www.dir.ca.gov (select Statistics & Research).

Bonds: For guidelines, see CMAS, General Terms and Conditions, Public Works Requirements.

State Contractor’s License: Public works services can be obtained through CMAS only if incidental to the overall purchase order. If incidental public works services are included in the purchase order, prior to issuing the order agencies should visit the State Contractor’s License Board website to verify that the Contractor’s License shown below is still active and in good standing.

The CMAS contractor’s California Contractor's License number is 855664. This is a Class B - General Building and C-61 / D34 - Prefabricated Equipment license that is valid through 03/31/2025.

NOT SPECIFICALLY PRICED ITEMS
The only time that open market/incidental, non-contract items may be included in a CMAS order is when they fall under the parameters of the Not Specifically Priced (NSP) Items provision.

CMAS contractors must be authorized providers of the hardware, software and/or services they offer under the NSP Items provision.

Agency and CMAS contractor use of the NSP provision is subject to the following requirements:

1. Purchase orders containing only NSP items are prohibited.

2. A purchase order containing NSP items may be issued only if it results in the lowest overall alternative to the State.

3. NSP items shall be clearly identified in the order. Any product or service already specifically priced and included in the base contract may not be identified as an NSP item.

4. NSP Installation Services: The CMAS contractor is fully responsible for all installation services performed under the CMAS. Product installations must be performed by manufacturer authorized personnel and meet manufacturer documented specifications. The prime contractor, as well as any subcontractors, must hold any certifications and/or licenses required for the project. The total dollar value of all installation services included in the purchase order cannot exceed the dollar value of the products included in the purchase order, nor can they exceed the NSP Maximum Order Limitation.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 15

5. Maximum Order Limitation: For orders $250,000, or less, the total dollar value of all NSP items included in a purchase order shall not exceed $5,000. For orders exceeding $250,000, and at the option of the contractor, the total dollar value of all NSP items in a purchase order shall not exceed 5% of the total cost of the order or $25,000 whichever is lower.

6. An NSP item included in an order issued against this CMAS is subject to all of the terms and conditions set forth in the CMAS.

7. Trade-ins, upgrades, involving the swapping of boards, are permissible, where the contract makes specific provisions for this action. In those instances, where it is permitted, the purchase order must include the replacement item and a notation that the purchase involves the swapping of a board.

The following NSP items are specifically excluded from any order issued under this CMAS:

1. Items not intended for use in direct support of the priced items included in the same order.

An NSP item must be subordinate to the specifically priced item that it is supporting. For example, a cable, which is not otherwise specifically priced in the base contract, is subordinate to a specifically priced printer and is eligible to be an NSP item subject to that cable meeting the remaining NSP requirements. However, a printer that is not otherwise specifically priced in the base contract, is not subordinate to a specifically priced cable and is not eligible to be an NSP item.

2. Supply type items, except for the minimum amount necessary to provide initial support to the priced items included in the same order.

3. Items that do not meet the Productive Use Requirements for information technology products, per Statewide Information Management Manual Section 195.

4. Any other item or class of items specifically excluded from the scope of this CMAS.

5. Public Works and other services NOT in support of the products covered by this CMAS.

6. Products or services the CMAS contractor is NOT factory authorized or otherwise certified or trained to provide.

7. Follow-on consultant services that were previously recommended or suggested by the same CMAS contractor.

The CMAS contractor is required to reject purchase orders containing NSP items that do not comply with the above requirements. The CMAS contractor will promptly notify the agency issuing the noncompliant order of its rejection and the reasons for its rejection.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 16

STATE AND LOCAL GOVERNMENTS CAN USE CMAS
State and local government agency use of CMAS is optional. A local government is any city, county, city and county, district, or other local governmental body or corporation, including Universities of California, California State Universities, K-12 schools, and community colleges empowered to expend public funds. While the State makes this CMAS available, each local government agency should make its own determination whether the CMAS program is consistent with its procurement policies and regulations.

PCC 10298 allows any city, county, city and county, district, or other local governmental body or corporation empowered to expend public funds to contract with suppliers awarded CMAS without further competitive bidding. See complete PCC 10298 language at the California Legislative Information website.

PCC 10299 allows any school district empowered to expend public funds to utilize CMAS without further competitive bidding. See complete PCC 10299 language at the California Legislative Information website.

SELF-DELETING BASE CONTRACT TERMS AND CONDITIONS
Instructions or terms and conditions that appear in the Special Items or other provisions of the base contract and apply to the purchase, license, or rental (as applicable) of products or services by the US Government in the United States and/or to any overseas location shall be self-deleting. (Example: "Examinations of Records" provision).

Federal regulations and standards, such as Federal Acquisition Regulation, Federal Information Resources Management Regulation, Federal Information Processing Standards, General Services Administration Regulation, or Federal Installment Payment Agreement shall be self-deleting.

Federal blanket orders and small order procedures are not applicable.

ORDER OF PRECEDENCE
The CMAS Terms and Conditions take precedence if there is a conflict between the terms and conditions of the contractor's base contract, packaging, invoices, catalogs, brochures, technical data sheets, or other documents (see CMAS Terms and Conditions, CONFLICT OF TERMS).

APPLICABLE CODES, POLICIES AND GUIDELINES
All California codes, policies, and guidelines are applicable. The use of CMAS does not relieve state agencies of their responsibility to meet statewide requirements regarding contracting or the procurement of goods or services. Most procurement and contract codes, policies, and guidelines are incorporated into CMAS agreements; however, there is no guarantee that every requirement that pertains to all State processes has been included.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 17

PAYMENTS AND INVOICES

1. Payment Terms
Payment terms for this CMAS are net 45 days.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, GC 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (1) the date of acceptance of goods or performance of services; or (2) receipt of an undisputed invoice, whichever is later.

2. Payee Data Record (Standard 204)
State Agencies must obtain a copy of the Payee Data Record (Standard 204) in order to process payments. State Ordering Agencies must forward a copy of the Standard 204 to their accounting offices. Without the Standard 204, payment may be unnecessarily delayed. State Agencies should contact the CMAS contractor for copies of the Payee Data Record.

3. DGS Administrative and Incentive Fees
Orders from State Agencies:

DGS will bill each State agency directly an administrative fee for use of CMAS. The administrative fee should NOT be included in the order total or remitted before an invoice is received from DGS. This administrative fee is waived for CMAS purchase orders issued to California certified small businesses.

Orders from Local Government Agencies:

CMAS contractors, who are not California certified small businesses, are required to remit to DGS an incentive fee equal to a percentage of the total of all local government agency orders (excluding sales tax and shipping) placed against their CMAS.

The incentive fee is waived for CMAS purchase orders issued to California certified small businesses.

For more information on the incentive fees see the CMAS Management Guide.

4. Contractor Invoices
Unless otherwise stipulated, the CMAS contractor must send their invoices to the agency address set forth in the purchase order. Invoices shall be submitted in triplicate and shall include the following:

CMAS number
Agency purchase order number
Agency Bill Code (State Only)
Line item number
Unit price

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 18 Extended line item price
Invoice total
State sales tax and/or use tax shall be itemized separately and added to each invoice as applicable.

The company name on the CMAS, purchase order and invoice must match, or the State Controller’s Office will not approve payment.

5. Advance Payments
Advance payment is allowed for services only under limited, narrowly defined circumstances, i.e., between specific departments and certain types of non-profit organizations, or when paying another government agency (GC 11256 through 11263 and 11019).

It is NOT acceptable to pay in advance, except software maintenance and license fees, which are considered a subscription and may be paid in advance if a provision addressing payment in advance is included in the purchase order.

Software warranty upgrades and extensions may also be paid for in advance, one time.

6. Credit Card
The CMAS contractor accepts the State of California credit card (VISA CAL-Card).

A purchase order is required even when the ordering department chooses to pay the CMAS contractor via the CAL-Card.

7. Leasing/Financing
California State Agencies should use the Golden State Financial Marketplace (GS SMart) program for all financing and leasing needs. California Local Government Agencies (counties, cities, K-12 school districts, community colleges, California State Universities, Universities of California, etc.) may utilize the GS SMart program for financing and leasing according to PCC 14937. The minimum dollar amount for Local Government Agency financing and leasing is $100,000.

8. Lease/Purchase Analysis
California State agencies must complete a Lease/Purchase Analysis (LPA) to determine best value when contemplating a lease/rental and retain a copy for future audit purposes (SAM 3710).

For short-term rental equipment, the lease/purchase analysis must be approved by DGS Office of Legal Services.

The lease/purchase analysis for all other purchases must be approved by the Department of General Services, GS SMart State Financial Marketplace. Buyers may contact the GS SMart Unit via e-mail at [email protected] for further information.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 19

9. Leasing
The State reserves the right to select the form of payment for all procurements, whether it is an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS SMart and/or Lease SMart). If payment is via the financial marketplace, the CMAS contractor will invoice the State and the State will approve the invoice. The selected Lender/Lessor for all product listed on the State’s procurement document will pay the supplier on behalf of the State. Buyers may contact the GS SMart Unit via e-mail at [email protected] for further information.

10. Maintenance Tax
The California Department of Tax and Fee Administration has ruled that in accordance with Section 1546 of the Sales and Use Tax Regulations of the Business Taxes Law Guide, whenever optional maintenance contracts include consumable supplies, such supplies are subject to sales tax.

Generally, the State has two options:

1. For agreements that provide for only maintenance services (i.e., the furnishing of labor and parts necessary to maintain equipment), the charges for the provision of maintenance services are not taxable.

2. For agreements that provide for both maintenance services and consumable supply items (e.g., toner, developer, staples), the provision of the consumable supplies is considered a taxable sale of tangible personal property. Therefore, State agencies awarding optional maintenance contracts are responsible for paying the applicable sales tax on the consumable supplies used during the performance period of the maintenance contract.

The Contractor will be required to itemize the taxable consumables for State accounting purposes.

OBTAINING COPY OF CMAS
A copy of this CMAS can be obtained at Cal eProcure. Links to the CMAS terms and conditions and base contract are available on the front page of this CMAS agreement.

It is important for the agency to confirm that the required products, services, and prices are included in the CMAS and are at or below base contract rates. To streamline verification that the needed items are in the base contract, the agencies should ask the CMAS contractor to identify the specific location in the base contract that include the required products, services, and prices.

Once verified, agencies should save the information for their file documentation.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

GAMETIME
CMAS NUMBER 4-20-00-0092B, SUPPLEMENT NUMBER 2
October 4, 2023 Ordering Instructions and Special Provisions 20

FEDERAL DEBARMENT
When federal funds are expended, the agency is required to obtain (retain in file) a signed “Federal Debarment” certification from the CMAS contractor before the purchase order is issued. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants; responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).

CONTRACTOR TRAVEL
The Travel provision is not applicable to this CMAS.

AMERICANS WITH DISABILITY ACT
To view the DGS Accessibility Policy, please visit the DGS website.

Notice of CEQA Exemption
City of Montebello 1
To:

County of Los Angeles
Registrar-Recorder/County Clerk
12400 Imperial Highway
Norwalk, CA 90650
From:

City of Montebello
Planning & Community Development Department
1600 W. Beverly Blvd.

Montebello, CA 90640
Lead Agency: City of Montebello Planning and Community Development Department Project Title: Montebello City Park Improvement Project Project Location: 1301 W Whittier Blvd, Montebello, CA 90640 Project Applicant: City of Montebello Recreation and Community Servies Department Description of Nature, Purpose, and Beneficiaries of Project: Project will install a new playground to replace the existing playground at Montebello City Park. The project will also include new assessable pathways leading from the parking lot to the playground site.

Name of the Public Agency Approving the Project: City of Montebello Name of Person or Agency Carrying Out the Project: City of Montebello Exempt Status (check one)
Ministerial (Sec. 21080(b)(1); 15268(b)(3))
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Categorical Exemption. State type and section number: Class 2- CEQA Guidelines Section 15302 (Replacement or Reconstruction of new Facilities)
Statutory Exemptions. State code number:

Justification for Project Exemption:

The Project is Categorically Exempt per §15302- Class 2 (Replacement or Reconstruction), as the structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, including but not limited to 15302 (c) replacement or reconstruction of existing utility system and/ or facilities involving negligible or no expansion or capacity.

Lead Agency Contact Person: Joseph Palombi, Director of Planning and Community Development Area Code/Telephone/Extension: (323) 887-1200
If filed by applicant, attach certified document issued by the Planning and Community Development Department stating that the Department has found the project to be exempt.

Signature: ____________________________ Date: ______________ Title: _______________________ Signed by Lead Agency Signed by Applicant

ITEM # 23

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: David Sosnowski, Director of Recreation and Community Services SUBJECT: AWARD PROFESSIONAL SERVICES AGREEMENT NO. 4429 FOR CITYWIDE LANDSCAPING SERVICES (RFP NO. 26-01) TO MARIPOSA LANDSCAPES, INC.

DATE: November 12, 2025
RECOMMENDATIONS:

It is recommended that the City Council:

1. Award Professional Services Agreement No. 4429 to Mariposa Landscapes, Inc. in an amount not-to-exceed Six Hundred Seventy Eight Thousand Two Hundred Sixteen Dollars ($678,216) for the initial year of a three-year (3) term for Citywide Landscaping Services; and

2. Authorize the City Manager to take actions necessary to execute and finalize an agreement on behalf of the City of Montebello; and

3. Amend the Fiscal Year 2025-26 budget by increasing appropriations by a total of $261,108 in Account No. 100-30-720-6040.20 (General Fund, Public Works, Parks Maintenance, Landscape Services); and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The total not-to-exceed annual cost for Citywide Landscaping Services under the proposed agreement is Six Hundred Seventy Eight Thousand Two Hundred Sixteen Dollars ($678,216) for the initial year of a three-year (3) term, with the option to extend up to two (2) additional years. The annual cost will include furnishing all labor, tools, appliances, and equipment for landscape maintenance services within the City. The agreement additionally allows for extra landscaping services as needed. The rates for as-needed services are included in the cost proposal (Attachment C) and must be authorized by the City Manager and/or designee. The agreement will begin on January 1, 2026.

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

The awarded agreement will be managed by the Recreation and Community Services Department and funded within the Park Maintenance Division, Transit Department, Golf Division and Grant Accounts. The breakdown of the agreement’s annual expenditures for the first year of the agreement will be as follows:

Annual
Amount
Account No. Description
$522,216 100-30-720-
6040.20
General Fund – Park Maintenance Division –
Landscaping Services
$156,000 Various Golf Fund, Transit Fund, Grant Funds
(Natasha Lane and Measure A Maintenance
and Servicing)
The adopted Fiscal Year 2025-26 budget for the aforementioned Golf Fund, Transit Fund, and Grant Funds' Landscaping Services Accounts have sufficient monies available for the first year of services. Non-General Fund accounts will make up approximately 23% of the total contract amount. Future fiscal year budget requests will incorporate the new agreement amount.

It is recommended that budget appropriations be made to the FY 2025-26 General Fund Park Maintenance Division Landscaping Services budget to accommodate the new agreement amount for January – June 2026. The six month cost of this contract -- covering the remainder of FY 2025-26 -- is $339,108: $216,108 in General Fund and $78,000 in non-General Fund expenses. Approving this agreement requires amending the FY 2025-26 budget by increasing appropriations by $261,108 in Account No.100-30- 720-6040.20 (General Fund, Public Works, Parks Maintenance, Landscape Services).

The additional cost of $78,000 for January - June 2026 will be covered using the various other Non-General Fund accounts referenced above. The FY 2026-27 budget will incorporate the cost of the new agreement in all necessary accounts.

BACKGROUND/DISCUSSION:

On August 28, 2025, the City issued Request for Proposals (RFP) No. 26-01 seeking proposals for citywide landscaping services. The scope of work includes the furnishing of all labor, tools, materials, appliances, and equipment for landscape maintenance services within the City. Serviced areas will include City parks, medians, parking lots, flowerbeds, tree wells, facility landscaping, major thoroughfares, various street segments and city monuments. The contractor will perform maintenance in accordance with the highest horticultural standards and will include irrigation maintenance, turf mowing and edging, fertilization, litter and debris removal, weed abatement, pressure washing, and minor tree trimming. In addition to services performed on a regular basis, the RFP includes pricing for as-needed extra services.

RFP No. 26-01 closed on October 9, 2025 and the City received nine (9) responsive proposals. RFP 26-01 was advertised on the City website, Planet Bids and the

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

Montebelllo News Newspaper.

ENVIRONMENTAL:

N/A
ANALYSIS:

An Evaluation Committee (Committee) was comprised of Recreation and Community Services and Public Works employees. The Committee assessed the qualifications and expertise of each proposer in performing the services and scope of work called for in RFP No. 26-01. Each proposal was scored based upon the following criteria, as it related to the scope of work:

1. Qualifications/Experience 65%

2. Reputation – References/Samples 15%

3. Proposed Fees for Services 20%
From this evaluation process, Mariposa Landscapes, Inc. has been selected as the most responsive and responsible bidder based upon scored proposals. Mariposa Landscapes, Inc. has extensive experience in providing landscape services for municipalities, possesses the necessary equipment needed, and received favorable references. The company has demonstrated a thorough understanding of the City’s operations and needs. Staff are confident that Mariposa Landscapes, Inc. has the qualifications and experience that best meets the needs of the City.

The proposed agreement will begin on January 1, 2026 and will be for a 3-year term with the option to extend for two additional one-year terms. The annual not-to-exceed cost will vary for each year of the contract to account for inflation. The following is the three-year annual cost breakdown as proposed by Mariposa Landscapes, Inc.:

Year 1 - $678,216
Year 2 - $698,562
Year 3 - $719,519
SUMMARY:

Staff recommends that the City Council award Professional Services Agreement No. 4429 to Mariposa Landscapes, Inc. in an amount not-to-exceed Six Hundred Seventy Eight Thousand and Two Hundred Sixteen Dollars ($678,216) for the initial year of a three-year (3) term for citywide landscaping services, authorize the City Manager to take actions necessary to execute and finalize an agreement on behalf of the City of Montebello and amend the Fiscal Year 2025-26 budget by increasing appropriations by a total of $261,108 in Account No. 100-30-720-6040.20 (General Fund, Public Works, Parks Maintenance, Landscape Services).

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 12, 2025

ATTACHMENT(S)

1. Attachment A - Draft Agreement No. 4429

2. Attachment B - RFP 26-01

3. Attachment C - Mariposa Landscapes, Inc. Proposal

ATTACHMENT A

CITY OF MONTEBELLO
PROFESSIONAL SERVICES AGREEMENT NO. 4429
WITH MARIPOSA LANDSCAPES, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on January 1, 2026 (“Effective Date”), by and between the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and MARIPOSA LANDSCAPES, INC. (the “CONSULTANT”). The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS
WHEREAS, the CITY desires to retain a qualified professional consultant to provide citywide landscaping services in the CITY; and
WHEREAS, the CONSULTANT represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT

DOCUMENTS
a. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

1. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.

2. Proposal referenced and Best Final Offer received by the successful proposer.

3. All other documents, including but not limited to all applicable bonds, insurance certificates, notices, schedules, forms, certifications, and affidavits.
b. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.

SECTION 2. SERVICES / COMPENSATION.
a. All terms, conditions, requirements, and provisions of the Request for Proposals for Citywide Landscaping Services in the City of Montebello (August 28, 2025) (“Request for Proposals”), as such is set forth fully in Exhibit “A” hereto, are hereby incorporated fully herein by this reference and shall be binding on the Parties. To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.

PROFESSIONAL SERVICES AGREEMENT NO. 4429

b. The CONSULTANT shall provide to the CITY all labor, equipment, materials and incidental necessary to provide citywide landscaping services as set forth fully in the Request for Proposals, as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter “Professional Services”). c. The CONSULTANT shall be compensated for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “C” and incorporated fully herein by this reference (“Compensation”).

The CONSULTANT shall provide an itemized billing statement to the CITY each month for Professional Services performed. The CONSULTANT shall no incur fees or costs which exceed the Compensation without the prior written consent of the CITY.

SECTION 3. TERM.
a. This Agreement shall commence upon issuance of a written “Notice to Proceed” (as further defined below) by the CITY and shall expire three (3) years from the Effective Date, unless terminated earlier as hereinafter provided. This Agreement may be extended for up to two (2) one-year extensions upon such terms and conditions mutually agreed upon by the Parties in writing. b. Notice to Proceed. Any work or service contemplated under this Agreement shall not commence until the CITY has issued a written Notice to Proceed issued by CITY’s applicable, department head.

SECTION 4. PERFORMANCE.
a. The CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein. b. The CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of Consultant hereunder, in meeting its obligations under this Agreement.
c. The CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONSULTANT shall have the right to retain, subject to the CITY's approval, additional individuals, consultants or subconsultants to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subconsultants shall be the sole and exclusive responsibility of the CONSULTANT.
e. The CONSULTANT shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONSULTANT pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorneyclient privilege or any other law. Said documents shall be made available for inspection by the CITY upon request.

SECTION 5. WORK PRODUCT.

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a. The CONSULTANT hereby agrees that all work product produced pursuant to this Agreement, and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY. The CONSULTANT may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by the CONSULTANT.
b. All data, documents, discussion, or other information developed or received by the CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONSULTANT without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONSULTANT agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 6. EXTRA SERVICES.

No extra services over and above the Compensation shall be rendered by the CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).

SECTION 7. CITY SUPERVISION.

The City Manager shall have the right of general supervision of all work performed by the CONSULTANT and shall be the CITY’s agent with respect to obtaining the CONSULTANT’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.

SECTION 8. TERMINATION.

In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
a. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONSULTANT which cannot be corrected within ten (10) days, said contract shall at the option of the CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONSULTANT, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONSULTANT. The CONSULTANT and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract.

In the event of a termination for cause, the CONSULTANT shall only be entitled to

PROFESSIONAL SERVICES AGREEMENT NO. 4429

the Compensation for those Professional Services satisfactory performed on or before the effective date of termination.
b. Termination for Convenience. The CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, by giving ten (10) business days’ written notice to the CONSULTANT. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONSULTANT the part of Compensation which would otherwise be payable to the CONSULTANT for services the CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the Parties agree that the CONSULTANT shall be reimbursed for any “nonrefundable” costs that the CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONSULTANT prior to the date of termination, and (2) that the CONSULTANT provides the CITY with adequate proof that the CONSULTANT incurred the costs, and is unable to be seek a refund for such costs. Such “non-refundable” costs may include, but are not limited to, travel reservations incurred by the CONSULTANT for its performance of services under this Agreement. The CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.

No regular employee of the CITY shall be employed by the CONSULTANT during the term of this Agreement.

SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.

No official or employee of the CITY shall be personally liable to the CONSULTANT in the event of any default or breach by the CITY, or for any amount which may become due to the CONSULTANT.

SECTION 11. INDEPENDENT CONSULTANT.
a. The CONSULTANT is and shall, at all times, remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its elected officials, officers, employees, or agents shall have control over the conduct of the CONSULTANT except as expressly set forth in this Agreement. The CONSULTANT shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee, or agent of the CITY. No employee benefits shall be available to the CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONSULTANT for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONSULTANT, the CONSULTANT’s employees or the CONSULTANT’s subconsultants for injury or sickness arising out of performing services hereunder. b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement. c. The CITY shall not deduct from the Compensation paid to the

PROFESSIONAL SERVICES AGREEMENT NO. 4429

CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to provide the CONSULTANT, its employees or subconsultants with workers’ compensation insurance or any other insurance.

SECTION 12. CalPERS ANNUITANTS AND ELIGIBILITY INDEMNITY. a. If the CONSULTANT is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONSULTANT must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONSULTANT. If this Agreement remains in place, the CONSULTANT shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.
b. In the event that the CONSULTANT or any employee, agent, or subconsultant of the CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the CITY, the CONSULTANT shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of the CONSULTANT or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.
c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONSULTANT and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by the CITY for employer contribution and/or employee contributions for PERS benefits.

SECTION 13. LEGAL RESPONSIBILITIES.

The CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this section.

SECTION 14. INDEMNIFICATION.

The CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed

PROFESSIONAL SERVICES AGREEMENT NO. 4429

boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.

SECTION 15. INSURANCE COVERAGE.
a. During the term of this Agreement, the CONSULTANT shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONSULTANT’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed operations, personal injury, and advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.
• Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONSULTANT has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
• Professional Liability insurance appropriate to the CONSULTANT’S profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
b. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
c. The CONTACTOR shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
e. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for non-payment) has been given to the CITY. The CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONSULTANT’s expense, the premium thereon.

PROFESSIONAL SERVICES AGREEMENT NO. 4429

f. Evidence of Insurance prior to commencement. The Contractor shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

City of Montebello
Attn: Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]
Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non-renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided.
g. Evidence of Insurance during the entire term of the Agreement. At all times during the term of this Agreement, the CONSULTANT shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s). h. The CONSULTANT shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages. i. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
j. The insurance provided by the CONSULTANT shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it. k. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONSULTANT, and CONSULTANT’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The CONSULTANT hereby waives all rights of subrogation against the CITY.

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l. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.
m. Procurement of insurance by the CONSULTANT shall not be construed as a limitation of the CONSULTANT'S liability or as full performance of CONSULTANT’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.

SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.

The CONSULTANT shall not subcontract, delegate, or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY.

Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-consultant, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

Any subcontract, delegation or assignment shall be made in the name of the CONSULTANT and shall not bind or purport to bind the CITY and shall not release the CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-consultants. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONSULTANT under the Agreement.

SECTION 17. NO WAIVER.

Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof.

SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.

Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 19. ATTORNEY’S FEES AND COSTS.

If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may

PROFESSIONAL SERVICES AGREEMENT NO. 4429

be entitled.

SECTION 20. WARRANTIES.

Each of the parties represents and warrants to one another as follows:
a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement; b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

SECTION 21. MISCELLANEOUS.
a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.
c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described. e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered. f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have

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independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.

SECTION 22. NOTICE.

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via email (an “Electronic Notice” as further defined below), personally or on the second (2nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]
With a copy to: City of Montebello – Recreation & Community Services Attn: David Sosnowski, Director of Recreation
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200 ext. 1540
Email: [email protected]
If to Consultant: Mariposa Landscapes, Inc.

Attn: Tony Valenzuela, Area Manager
15529 Arrow Highway
Irwindale, CA 91706
(626) 960-0397
Email: [email protected]
An electronic communication (“Electronic Notice”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above.

Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.

SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.

In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee, sub-consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONSULTANT will take affirmative action to ensure that subconsultant and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

PROFESSIONAL SERVICES AGREEMENT NO. 4429

SECTION 24. CONFLICT OF INTEREST.

The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONSULTANT shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.

The CONSULTANT covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONSULTANT. The CONSULTANT's covenant under this section shall survive the termination of this Agreement.

SECTION 25. ENTIRE AGREEMENT.

This Agreement contains the entire understanding between the CITY and the CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
[SIGNATURE PAGE TO FOLLOW]

PROFESSIONAL SERVICES AGREEMENT NO. 4429

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. (“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO MARIPOSA LANDSCAPES, INC.

Raul Alvarez, City Manager Tony Valenzuela, Area Manager ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney
EXHIBITS:
• Exhibit A – Request for Proposals 26-01
• Exhibit B – Consultant’s Proposal
• Exhibit C – Schedule of Compensation

EXHIBIT “A”
Request for Proposals 26-01

EXHIBIT “B”
Consultant’s Proposal

EXHIBIT “C”
Schedule of Compensation

1 CITY OF MONTEBELLO
Request for Proposals
RFP No. 26 – 01
Citywide Landscaping Maintenance Services
Release Date: Thursday, August 28, 2025
Mandatory Site Meeting: Wednesday, September 17, 2025
Questions Due: Wednesday, September 24, 2025, at 11:00 a.m. PDT Due Date: Thursday, October 9, 2025, at 11:00 PDT

ATTACHMENT B

2 [THIS PAGE IS INTENTIONALLY LEFT BLANK]

3 TO PROSPECTIVE PROPOSERS
The City of Montebello (“City”) invites proposal submissions under this Request for Proposals (“RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
August 28, 2025

PROJECT
Citywide Landscaping Services

PROPOSAL OWNER
City of Montebello – Recreation and Community Services Department 1600 West Beverly Boulevard
Montebello, CA 90640
Attn: David Sosnowski, Director of Recreation and Community Services Department
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Montebello – Recreation and Community Services Department 1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Laurie Aguilar, Senior Management Analyst
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]
Any questions about this RFP should be submitted via the City's PlanetBids Portal by Wednesday, September 24, 2025, at 11:00 a.m. PST. Prospective consultants must register their business with PlanetBids before being able to view or submit a response.

To access the City's PlanetBids Portal, please go to:
https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839

4 Table of Contents Page

1.0 Notice Inviting Proposals 5

2.0 Introduction/About the City of Montebello 6

3.0 Timeline 6

4.0 Purpose 6

5.0 Scope of Work 6

6.0 Consultant Qualifications 28

7.0 Proposal Submittal 29

8.0 Evaluation of Proposal 29

9.0 Proposal Protests 30

10.0 Execution of Agreement 31

11.0 Insurance 31

12.0 Use of Federal Funds 33

13.0 Non-Commitment of City 34

14.0 Labor Requirements 34

15.0 Records 35

16.0 Subcontractors 35

17.0 Modifications/Changes 35

18.0 Disclosure of Information 35

19.0 Ex-Parte Communications 36

20.0 City of Montebello Rights 36
Appendix A – Proposal Content and Format
Appendix B – Cost Proposal
Appendix C – References
Appendix D – Bidder Required Information
Appendix E – Landscape Frequency Sheet
Appendix F – Site Maps
Appendix G – Sample Professional Services Agreement

5 1.0 Notice Inviting Proposals
The City of Montebello (the “City”) is seeking proposals from qualified landscape maintenance companies to provide citywide landscape maintenance services at public properties under the jurisdiction of the City. The vendor shall furnish all labor, supervision, methods of processes, implements, tools, machinery, safety equipment, traffic control, materials and proper licensing required to perform either weekly, monthly, quarterly or semi-annual landscape maintenance services as designated by this RFP.

Services must be formed in accordance with the specifications, terms, and conditions identified in Request for Proposals (RFP) 26-01. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:
https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839 Prospective consultants must register with PlanetBids before being able to view or submit a response.

Questions must be submitted by Wednesday, September 24, 2025, at 11:00 a.m.

PST.
*****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Proposals must be submitted via PlanetBids by Thursday, October 9, 2025, at 11:00 a.m. PST.

Responses will be evaluated to determine the Consultant that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described. The City reserves the right to accept or reject any and all proposals.

6 2.0 Introduction
The City of Montebello invites qualified consultants to submit proposals for citywide landscape maintenance services at public properties under the jurisdiction of the City.

The vendor shall furnish all labor, supervision, methods of processes, implements, tools, machinery, safety equipment, traffic control, materials and proper licensing required to perform either weekly, monthly, quarterly or semi-annual landscape maintenance services as designated by this RFP. .

About the City of Montebello
Montebello ("beautiful mountain" in Spanish and Italian) is a city in the County of Los Angeles. Founded in 1899 and incorporated in 1920, the City is an 8.37 square mile General Law City located approximately 11 miles east of Downtown Los Angeles.

Currently, the City has a population of approximately 63,000 residents. It hosts a mix of various industries that represent the business diversity of the County of Los Angeles. It is a full-service City that provides a long list of services, employing approximately 600 full-time and part-time employees in public safety, transit, and non-safety functions.

3.0 Timeline
• Release RFP Thursday, August 28, 2025
• Mandatory Site Meeting Wednesday, September 17, 2025 at 11:30 a.m.

PST at 1700 W Victoria Ave.
• Online Q&A Deadline Wednesday, September 24, 2025 at 11 a.m. PST • Deadline to Submit Responses Thursday, October 9, 2025 at 11 a.m. PST • Award of Contract November 12, 2025 City Council Meeting • Anticipated Contract Start Date: January 1, 2026

4.0 Purpose
The purpose of this solicitation is to identify a qualified landscape maintenance companies to provide citywide landscape maintenance services at public properties under the jurisdiction of the City. The vendor shall furnish all labor, supervision, methods of processes, implements, tools, machinery, safety equipment, traffic control, materials and proper licensing required to perform either weekly, monthly, quarterly or semi-annual landscape maintenance services as designated by this RFP.

5.0 Scope of Work/Services
The City of Montebello, herein after referred to as “City” desires a contractor to provide the following services:

Furnish all labor, tools, materials, appliances, and equipment for landscape maintenance services requested by the City. The maintenance work described in these Specifications shall be performed as a continuous and constant program throughout the

7 contract. Any additional work not described in these specifications shall be performed by the contractor upon written notice from, and at the expense of, the City of Montebello.

Maintenance of all exterior landscaping including, without limitation, lawn areas, planters, banks, flower beds, island median strips, irrigation systems adjacent to buildings and in and around parking lots. Landscape maintenance shall be performed in accordance with highest horticultural standards in order that landscaping always remains in first class condition.

DEFINITIONS:

Concrete Surfaces
Concrete surfaces shall be maintained litter and debris free, either mechanically or manually. During specified periodic maintenance services, concrete surfaces shall be kept free of plant and lawn materials.

Irrigation
Irrigation maintenance, programming, repairs and the related costs shall be the responsibility of the Contractor. All plant materials are to be properly irrigated, frequency to be determined by plant material requirements and weather conditions. The Contractor shall provide the City Representative the schedule of the irrigation programming. Any irrigation repairs or issues must be reported to the City Representative.

All irrigation components from the backflow to the sprinklers/drip irrigation are the responsibility of the Contractor including replacement and programming of controllers.

All materials needed to make necessary repairs will be provided by the City after confirmation that repairs are needed.

Litter and Debris
Once a week, the Contractor is responsible for the removal of any litter or debris that becomes evident in any areas. Clean drains and gutters of any dirt, clippings, etc. as necessary or as requested by the City. Contractor will be responsible for the disposal of all trash and debris that accumulates as a result of work performed.

Plant Material/Planters
Once a week, planters and slopes will be maintained, soil to be maintained weed free and shrubs to be properly trimmed. Plant material is to be fertilized three (3) times a year (March, June, and October) with nutrient make-up to be approved prior to each application by the City Representative. The City shall provide fertilizer to Contractor.

8 Ground cover must be kept weed free and properly maintained adjacent to walls, curbs, mow and strips and sidewalks. Ground cover will be maintained at a height between (6) and twelve (12) inches.

The installation of new plant material will be determined by the City, and to be billed separately at rates provided in the cost proposal “As-Needed Services”.

Damaged turf, plant material, trees or irrigation that is a result of the improper management or negligence of the Contractor for any reason shall be repaired or replaced at the cost of the Contractor.

Steam Cleaning/Pressure Washing
Once a month, concrete walkways, benches, restroom pads, drinking fountains, playground equipment, bleachers and gazebos and/or other specified areas are to be steam pressure washed.

In addition to the common areas identified the following shall be steam pressure washed:

-Play apparatus in the Dog Park at Henry Acuna Park
-Porch at Sanchez Adobe Museum
-Armenian Genocide Monument at Bicknell Park

Tree Trimming
Contractor to remove under branches to permit clearance of approximately eight (8) feet on the sidewalk or pedestrian side of any tree and at all parks.

Turf Maintenance
Once a week, turf shall be mowed and edged. The turf shall be mowed at a height of 2 ½ inches October thru April and 3 inches May thru September, clippings are to be removed. The City can request that turf areas be mowed at shorter or higher heights in specific areas.

Turf is to be fertilized four (4) times a year with the application to be made in March, June, September, and December. Dates and nutrient make-up to be determined in each month proceeding application by the City Representative.

Turf is to be maintained free of broadleaf weeds, which may be accomplished either manually or chemically. All chemical applications must be approved by a City Representative.

9 Turf is to be aerified and de-thatched at minimum once a year. The date to be determined by the City Representative (does not apply to medians).

Turf is to be seeded two (2) times a year. Dates and grass-type to be determined by the City Representative.

City shall provide fertilizer and seed.

City Park Baseball Field

Mowing
Turf areas shall be mowed weekly from October 1 - February 28.

Turf areas shall be mowed on Mondays and Thursdays from March 1 - October 3.

Turf areas shall be mowed to the height specified by the City to accommodate each season and may change based on conditions and performance of turf. Typically, the turf will be mowed to 0.5 to 1.0" of height and shall be performed with a reel mower that is cleaned and sharpened regularly as not to cross-contaminate grass species.

Grass clippings shall be collected and disposed of.

Mowing patterns shall be alternated weekly to avoid ruts and compaction.

Edging
All lawn edges along sidewalks and curbs shall be edged before each mowing during the active growing season (March 1 - October 31) and as required for appearance for the remainder of the year (at minimum twice per month).

Edging shall be performed with a mechanical edger, where feasible. The cut edge should appear as a clean, straight line.

Lawn sprinkler heads shall only be edged to allow proper water distribution as they have been set and installed slightly below grade for optimal sports playability.

Fertilization
Turf areas will be fertilized minimum (4) times per year (at appropriate times) based on the type and need with proper fertilizer. Application amount shall be appropriate to square footage of the area and scheduled in accordance with the City's activity calendars.

The City shall provide fertilizer.

10 Weed Control
All areas shall be kept free of weeds. Chemical and/or mechanical means may be used as appropriate.

Weeds shall not be allowed to grow in paved areas such as driveways, sidewalks, curbs and gutters, around bleachers, dugouts, etc.

Weeds may be removed manually or sprayed with herbicides.

Pre and post emergent application and selective herbicides shall be used to protect the Bermuda turf installed on the field. Typical weeds found in the area include but are not limited to nutsedge, clover, broadleaf, dallisgrass, kikuyu grass, etc.

Waste Receptacles

Maintenance of waste receptacles will be the responsibility of the Contractor. Once a week, trash bags will be replaced in the receptacle andtrash is to be removed. The lids and outsides of waste receptacles must be wiped down and cleaned during weekly trash removal.

SITE LOCATIONS:

Rea Drive
Area: Located at 600 N. Rea Drive. This area is specific to 1) West Side of Rea Drive from Beverly to Lincoln (weed abatement maintenance). This area includes the slope on the north side of Beverly Blvd., between Rea Dr. and the beginning of the sidewalk adjacent to the town homes (268 E. Beverly Blvd.).
• Irrigation
• Plant Material/Planters
• Turf Maintenance
• Litter and Debris

Roosevelt Ave. Riverbed Access and Rest Stop
Area: Located east of the intersection of Roosevelt Ave. and Bluff Road – this riverbed access includes various shrubs and turf areas along the path down to the rest stop area.
• Irrigation
• Plant Material/Planters
• Turf Maintenance
• Concrete Surfaces
• Litter and Debris

11 • Waste Receptacles

Grant Rea Park Riverbed Access and Rest Stop (Northeast side of park) Area: Located at the northeast end of the park at the end of the service road – this riverbed access includes various shrubs and plant materials and fenced area pictured in aerial. This area includes the sloped area turf and shrubs (as pictured). • Irrigation
• Plant Material/Planters
• Turf Maintenance
• Concrete Surfaces
• Litter and Debris
• Waste Receptacles
• Steam Cleaning- gazebo, restroom exterior, signage and benches • Tree Trimming

Grant Rea Park Riverbed Access at Rea Dr.

Area: Located at the southeast, southwest and northeast corners of Rea Dr. and Beverly Blvd. – this riverbed access includes various shrubs and plant materials. The area includes a hillside with plant material on both sides of the Beverly Blvd. bridge and covers both sides of the pathway. This area includes the slope adjacent to the Rio Hondo Bike Path entrance from Beverly Blvd. (south of Beverly Blvd.) and the slope between the horse trail and the Rio Hondo Bike Path (north of Beverly Blvd.) This area also includes the newly renovated area on the southwest corner that includes benches, horse amenities and a new LED sign.
• Irrigation
• Plant Material/Planters
• Turf Maintenance
• Concrete Surfaces
• Litter and Debris
• Waste Receptacles
• Steam Cleaning

City Hall/Police Department and Library Complex – 1600 W. Beverly Blvd.

Area: this area includes all planters, medians, turf and trees within the 1600 W. Beverly Blvd. complex. This area also includes parking lot clean up on the east and west sides of the City Hall building and the Police Department’s staff parking lot and Detective Lots. The planters on Victoria Ave. adjacent to the Police Department building (south side of Victoria Ave.) and in front of the Acuna Park Facility are also included. • Irrigation
• Plant Material/Planters
• Turf Maintenance
• Concrete Surfaces

12 • Waste Receptacles
• Litter and Debris
• Steam Cleaning- includes walkways, gazebos, benches, concrete entrances to City Hall, Recreation Office and Police Department • Tree Trimming
• Removal of all trash or debris accumulated as a result of the work.

Beverly Boulevard
Area: Beverly Boulevard, there are twenty five (25) medians, two (2) landscape bus shelters (one located at Beverly Boulevard and West Via Acosta west of Garfield Avenue and the other located at Beverly Boulevard and West Via Acosta east of Garfield Avenue), and an entrance sign located at Bradshaw. • Irrigation
• Litter and Debris
• Plant Material/Planters
• Tree Trimming
• Turf Maintenance
Bluff Road Monument
Area: 900 Bluff Road (Bluff Road and Washington Boulevard) approximately 1400 sq. ft. of turf and irrigation to be maintained. Approximately 1050 sq. ft. of concrete around monument to be maintained.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Turf Maintenance
• Steam Cleaning
Bluff Road – Rio Hondo Channel Shoulder
Area: East side of Bluff Road (just north of Mines Avenue to Sycamore Street) to be maintained weed and litter free.
• Litter and Debris
• Weed Abatement

Corporate Yard
Area: Corporate Yard, this location includes the front of the City corporate yard facility at 311 S. Greenwood, the turf area behind the facility on Taylor Avenue. This includes the planter adjacent to the Public Works Department on the north side of the building. • Concrete Surfaces
• Irrigation
• Plant Material/Planters
• Litter and Debris

13 • Tree Trimming
• Turf Maintenance

City Parks
Areas: City Park, Reggie Rodriguez Park, Holifield Park, Ashiya Park, Grant Rea Park, Bicknell Park, Potrero Heights Park, Taylor Ranch Park, Sanchez Adobe Park, Acuna Park, Northridge Mini Park
• Quarterly cleanup of the slope to the rear of Sanchez Adobe Park (Lincoln Ave. side), beginning directly behind Sanchez Adobe and extending to the beginning of the sidewalk just east of Avenida de la Merced. • Concrete Surfaces
• Irrigation
• Plant Material/Planters
• Litter and Debris
• Tree Trimming
• Turf Maintenance
• Steam Cleaning

Fire Stations (3)
Areas: Fire Department Stations, there are three (3) locations - 600 N. Montebello Boulevard (headquarters), 1166 S. Greenwood Avenue (Station #2), and 2950 Via Acosta (Station #3).
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Plant Material/Planters
• Tree Trimming
• Turf Maintenance

Garfield Parkway
Area: Garfield Parkway, this is a turf parkway extending .5 miles along the outside perimeter of the City golf course between Via San Clemente/Bella Verde Dr. and Via San Delarro on the west side of the street. Area includes a landscaped area with an entrance sign on the east side of the street at Via Paseo. Area also includes landscape pocket at the corner of Via Acosta and Garfield Avenue and tree wells on east side. • Concrete Surfaces
• Irrigation
• Plant Material/Planters
• Litter and Debris
• Tree Trimming (Via Paseo Entrance Sign Only)
• Turf Maintenance

14 Greenwood Slope and Entrance Signs
Area: Greenwood Underpass, this is a slope area of approximately 0.4 acres adjacent to the Greenwood Avenue underpass beneath the railroad right of way between Elm Street and Union Street, (east and west slope) a center median strip with planters and two (2) landscaped entrance sign areas; one at the corner of Union Street, and the other at Telegraph Road.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Plant Material/Planters
• Tree Trimming
• Turf Maintenance

Montebello Boulevard
Area: Montebello Boulevard medians from Monarch St. to Whittier Blvd. Two (2) trash receptacles (one located on Montebello Boulevard at Whittier Boulevard and the other near the MUSD office.) This area also includes all tree wells on the east side of Montebello Blvd. from Whittier Blvd. to Madison Ave., and all tree wells on the west side of Montebello Blvd. (from Cleveland Ave. to Whittier Blvd.) • Concrete Surfaces
• Irrigation
• Litter and Debris
• Plant Material/Planters
• Turf Maintenance
• Waste Receptacle

Montebello Reservoir
Area: This slope is approximately 1 acre on Montebello Boulevard between Liberty Avenue and Paramount Boulevard.
• Irrigation
• Plant Material/Planters
• Litter and Debris
• Quarterly Weed Abatement

Montebello Boulevard Sidewalks
Area: This area includes the sidewalks on the east and west sides of the street, between Avenida De La Merced and extends just east of Paramount Blvd., to the first driveway access leading to the Shops of Montebello.
• Litter and Debris/Weed Abatement

Montebello Way and Greenwood Avenue
Area: Landscaped median area.

15 • Irrigation
• Litter and Debris
• Plant Material/Planters
• Turf Maintenance

Natasha Lane Landscape
Area: Landscape area in the frontage of the residential development (along Whittier Blvd), also turf in rear of development, as well as, trees and various plant materials. • Irrigation
• Litter and Debris
• Plant Material/Planters
• Turf Maintenance

Northside Drive and Southside Drive
Area: Northside and Southside medians. Northside Drive: located North of Olympic Boulevard to Concourse Avenue and Kensington to Allston Street. A strip at Whittier Boulevard/ Allston Street 17,400 sq. ft. Southside Drive: South of Olympic Boulevard to Concourse Avenue 22,500 sq. ft.
• Irrigation
• Litter and Debris
• Tree Trimming
• Turf Maintenance

Paramount Boulevard Medians
Area: Paramount Boulevard, there is one (1) long median stretch extending approximately 0.2 miles on Paramount Boulevard between Marketplace Drive and Arroyo Street including an entrance sign at Arroyo Street corner and a small landscaped area at the intersection of Market Place and Paramount. • Concrete Surfaces
• Irrigation
• Litter and Debris
• Plant Material/Planters
• Turf Maintenance
• Tree Trimming

San Gabriel Boulevard and Plaza Drive
Area: Landscaped area located on the west side of the intersection. • Irrigation
• Litter and Debris
• Turf Maintenance

16 San Gabriel Boulevard Monument
Area: San Gabriel Monument, this landscaped area is located at the northwest corner of San Gabriel Boulevard and Lincoln Avenue.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Plant Material/Planters
• Turf Maintenance
• Tree Trimming
• Weed abatement

San Gabriel Boulevard
Area: The west side of San Gabriel Blvd, beginning just south of Darlington St and extends to the San Gabriel Boulevard Monument.
• Litter and Debris/Weed Abatement

Sycamore Avenue
Area: This sloped area is a ½ mile stretch located between Greenwood Avenue and Bluff Road.
• Irrigation
• Plant Material/Planters
• Litter and Debris
• Tree Trimming

Telegraph Rd next to I-5 FWY
Area: Telegraph Road next to I-5 Freeway, from Church Road to I-5 Freeway off-ramp at Slauson Avenue exit (north of Gage Road).
• Litter and Debris
• Weed Abatement
Vail Avenue
Area: Small shrubs and landscape along fence line of slope located near the corner of Vail Avenue and Via Campo. (see attached aerial for clarification). Area to include both east and west side sidewalks of N. Vail Ave, Between Appian Way and Via Campo. • Irrigation
• Plant Material/Planters
• Litter and Debris

Washington Boulevard
Area: Washington Boulevard includes medians from East City limits (just east of Bluff Road) to West City Limits and includes landscaped median. • Concrete Surfaces
• Irrigation

17 • Litter and Debris
• Plant Material/Planters
Whittier Boulevard /Public Parking Lots
Area: Whittier Boulevard. There are fifteen (15) median sites on Whittier Boulevard between Garfield Avenue and Greenwood Avenue and two (2) entrance signs at Garfield and Whittier Boulevard and Whittier Boulevard and the East City Limit (near Van Norman). There are thirty-five (35) free standing trash receptacles along Whittier Boulevard. Trash receptacles located next to bus shelters are not included. Three (3) City parking lots (Newmark Mall: North of Whittier Boulevard between Montebello Boulevard and 6th Street; South parking lots: south of Whittier Boulevard between Montebello Boulevard and 7th Street and north of Whittier Boulevard between 10th Street and Spruce Avenue.) There are two trash receptacles (one located behind Wells Fargo and the other located behind Salvatores restaurant. All tree wells between 10th Street and Van Norman Rd. are included.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Plant Material/Planters
• Turf Maintenance
• Waste Receptacles
• Steam Cleaning- Public Parking Lot sidewalks

Lincoln Ave. between La Merced and San Gabriel
Area: The scope of this area is to provide weed abatement and litter removal monthly.

The first such clean-up shall be during the month of January of 2026. The contractor shall remove all visible weeds 5’ to 15’ from the edges of the roads where able. The contractor shall not be required to remove any weeds or litter where the area slopes down or hills begin. (Please see attached aerial photo for clarification of this area). • Weed Abatement
• Litter and Debris

Wilcox/Merle Dr.

Area: The southeast corner of Merle and Wilcox.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Turf Maintenance
• Tree Trimming
• Plant Materials and Planters

18 Metrolink Station
Area: Located at 2000 Flotilla St. This area is approximately 5.5 acres made up of several planters, small trees and concrete surfaces.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Tree Trimming
• Plant Materials and Planters
• Waste Receptacles
• Steam Cleaning

Bella Verde Golf Club House
Area: Located at 88 Topgolf Dr. This includes the area and parking lot surrounding the facility.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Turf Maintenance
• Tree Trimming
• Plant Materials and Planters

Quiet Cannon Exterior
Area: Several drought tolerant planters and drip irrigation systems. • Concrete Surfaces
• Irrigation
• Litter and Debris
• Tree Trimming
• Plant Materials and Planters

Bicknell Park Parking Lot & Planters
Area: Large parking lot, small planters, small trees several drought tolerant planters and drip irrigation systems near the bungalow.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Tree Trimming
• Plant Materials and Planters

19 Home 2 Suites Hotel
Area: Small planters, small trees several drought tolerant planters and drip irrigation systems near the bungalow.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Tree Trimming
• Plant Materials and Planters

Hilton Garden Hotel
Area: Small planters, small trees several drought tolerant planters and drip irrigation systems near the bungalow.
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Tree Trimming
• Plant Materials and Planters

Cathy Hensel Youth Center
Area: Planters all around the facility, turf areas, and trash receptacles. • Concrete Surfaces
• Irrigation
• Litter and Debris
• Tree Trimming
• Turf Maintenance
• Waste Receptacles
• Plant Materials and Planters
• Steam Cleaning- All concrete surfaces within the attached aerial map

Montebello Senior Center
Area: Planters all around the facility, turf areas, and trash receptacles. • Concrete Surfaces
• Irrigation
• Litter and Debris
• Turf Maintenance
• Waste Receptacles
• Tree Trimming
• Plant Materials and Planters
• Steam Cleaning- All concrete surfaces within the attached aerial map

City Park Monument
Area: Planters all around the monument, irrigation, and turf areas.

20 • Concrete Surfaces
• Irrigation
• Litter and Debris
• Turf Maintenance
• Plant Materials and Planters
• Steam Cleaning- All concrete surfaces within the attached aerial map

City Park Baseball Field
Area: Weekly service for this area includes:
• Concrete Surfaces
• Irrigation
• Litter and Debris
• Tree Trimming
• Waste Receptacles
• Plant Materials and Planters
• Steam Cleaning- All concrete surfaces within the attached aerial map • Turf Maintenance

Mowing
Turf areas shall be mowed weekly from October 1 - February 28.

Turf areas shall be mowed on Mondays and Thursdays from March 1 - October 3.

Turf areas shall be mowed to the height specified by the City to accommodate each season and may change based on conditions and performance of turf. Typically, the turf will be mowed to 0.5 to 1.0" of height and shall be performed with a reel mower that is cleaned and sharpened regularly as not to cross-contaminate grass species.

Grass clippings shall be collected and disposed of.

Mowing patterns shall be alternated weekly to avoid ruts and compaction.

Edging
All lawn edges along sidewalks and curbs shall be edged before each mowing during the active growing season (March 1 - October 31) and as required for appearance for the remainder of the year (at minimum twice per month).

Edging shall be performed with a mechanical edger, where feasible. The cut edge should appear as a clean, straight line.

Lawn sprinkler heads shall only be edged to allow proper water distribution as they have been set and installed slightly below grade for optimal sports playability.

21 Fertilization
Turf areas will be fertilized minimum (4) times per year (at appropriate times) based on the type and need with proper fertilizer. Application amount shall be appropriate to square footage of the area and scheduled in accordance with the City's activity calendars.

The City shall provide fertilizer.

Weed Control
All areas shall be kept free of weeds. Chemical and/or mechanical means may be used as appropriate.

Weeds shall not be allowed to grow in paved areas such as driveways, sidewalks, curbs and gutters, around bleachers, dugouts, etc.

Weeds may be removed manually or sprayed with herbicides.

Pre and post emergent application and selective herbicides shall be used to protect the Bermuda turf installed on the field. Typical weeds found in the area include but are not limited to nutsedge, clover, broadleaf, dallisgrass, kikuyu grass, etc.

Transportation Facility
Area: Planters all around the facility, turf areas, and trash receptacles. This area includes the frontage of the Transportation facility, planters along the southside of Colegrove Ave. and Park Ave. that surround the parking structure. • Concrete Surfaces
• Irrigation
• Litter and Debris
• Turf Maintenance
• Tree Trimming
• Plant Materials and Planters

City Owned Properties
Area: Bi-weekly service is required at the following City owned properties:

1. 121 S. 7th Street (residential)

2. 125 S. 7th Street (residential)

3. 121 S. 6th Street (dirt lot) – not irrigation or trees

4. S 14th St./Espanol Ave. (Lot)

5. 760 N Raywood Ave. (Lot)

6. (2) Lots on east side of Bluff Rd. and Slauson Ave. (one north /one south of Slauson)

22 7. Via Corona./Via Val Verde Lot (only accessible through the alleyway)

8. 1213 W Olympic Blvd. (Property)

9. 1301 W Olympic Blvd. (Property)

The scope of work includes:
• Litter and Debris/Weed Abatement

Minson Way
Area: This area includes the east and west side of the street on Minson Way from Sycamore north to the end of the street.
• Litter and Debris/Weed Abatement
• Plant Material/Planters

Via Campo and Pomona Boulevard
Area: This area includes the south side of Via Campo adjacent to the Bella Verde Golf Course, between Findlay Ave and Garfield Ave, the north side of Via Campo adjacent to the Pomona Fwy, between Gerhart Ave and N Vail Ave/E. Markland Dr. This area also includes the south side of Pomona Blvd adjacent to the Pomona Fwy, between the Wilcox Ave offramp and Gerhart Ave. The Findlay Ave, Garfield Ave and Wilcox Ave underpasses are also included.
• Litter and Debris/Weed Abatement

23 LABOR REQUIREMENTS:

Background: All personnel engaged in the performance of this work shall be employees of the Contractor, and as such shall be warranted to possess sufficient experience and reliability to perform this work.

Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. Contractor shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Contractor allow the use of, or presence of, alcohol or drugs on the premises or in the building.

Identification: All personnel shall wear uniforms, furnished by the Contractor, at all times during performance of this work. The Contractor and/or its area supervisor may wear badges in lieu of uniforms. The appearance of the uniforms and the manner, in which they are worn, shall be approved by the Inspector. If it is found that personnel are not wearing uniforms, a $50.00 charge will be issued for each person not in uniform.

Supervision: Contractor shall provide a supervisor or foreman who shall be present at all times during contract operations, and who shall be responsible for both conduct and workmanship. The said supervisor or foreman shall be able to communicate effectively both in writing and orally.

Training: Contractor shall have an ongoing training program for all its staff. Contractor shall provide only personnel that have been fully trained for performance of this work.

Non-Discrimination: The Contractor shall not engage in discrimination in employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex or religion of such persons. Violations of this provision may result in the imposition of penalties under Section 1735 of the Labor Code.

Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably, or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

WORK REQUIREMENTS

1. Work will be performed between the hours of 7:00 AM and 5:00 PM, Monday through Friday. During emergencies, work may be required at other than normal business hours. The Contractor must receive the approval of the Director

24 of Recreation & Community Services, or authorized representative, prior to commencing any work in all cases.

2. Contractor shall maintain an adequate crew of employees to perform the service required.

3. Unit prices quoted shall include all required safety equipment owned and available for work.

4. Unit prices for all as-needed additional landscape work shall be for actual time spent on the job site. No travel time, fuel or supply/materials (unless preapproved) will be paid.

5. An audit of all existing irrigation systems for all areas specified within the scope of work shall be performed by the Contractor within 90 days of the contract start date. Any materials needed for irrigation repair shall be provided by the City.

6. Contractor shall protect any and all private property adjacent to work areas. Any damage to private property resulting directly or indirectly from Contractor’s actions shall be the responsibility of the Contractor.

7. Contractor shall be required to adjust irrigation timers based on the weather/seasons.

8. Contract shall meet with the City’s representative(s) on a quarterly basis and review areas within the scope of work to track progress, ask clarifying questions and address any concerns.

9. Contractor is required to report any grafitti that is observed during performance of duties at any of the specific work locations that are described in this RFP.

10. All employees of Contractor shall wear a uniform or shirt that clearly identifies the company.

11. Contractor must be able to provide a list of employees’ names, dates worked and hours worked on each date, for each project or job, if requested.

12. Contractor agrees to require his/her employee to present a neat appearance at all times while engaged in the performance of their duties and maintain good bearing and department towards the public. Should, for any

25 reason, an employee be unsatisfactory in the opinion of the Director or authorized representative, the Contractor, when notified in writing, shall cause the employee to be removed from the project or job and replaced by an employee satisfactory to the Director or authorized representative.

13. Contractor shall provide, for all projects, a supervisor/foreman with a minimum of five (5) years of experience related to the Landscape industry. The supervisor/foreman shall remain on-site as required.

14. Contractor shall possess a valid/current Contractor’s license. Contractor and all employees shall possess a valid/current California Driver License, including all insurances, as required by the City.

15. Contractor shall use and furnish all vehicles and equipment necessary for the satisfactory performance of the work set forth in this RFP/contract. All vehicles and equipment shall display the name and/or logo of Contractor’s company. The name and logo shall be large enough to be easily legible from a distance of fifty (50) feet, during the course of their work.

16. Contractor shall keep all vehicles and equipment in a neat and clean appearance and maintained in excellent mechanical condition.

17. Contractor is required to supply storage for equipment and materials that are used in the City. Equipment and material shall not be stored in the public right of way or any other City property without written authorization from the Director or authorized representative.

18. Contractor shall provide such adequate supervision as to furnish ongoing supervision of workmanship and adherence to schedules by the employees performing the work under the contract. As may be necessary or required by the City, the field supervisor or their representative shall check with the Director or authorized representative as to (1) schedule of work; (2) complaints; and (3) adequacy of performance. Contractor shall submit such reports as the City may require, ensuring compliance with schedule work.

19. The Contactor shall provide the City at all times throughout the duration of this contract emergency telephone numbers of at least (2) qualified persons who can be called for emergency condition at any time that Contractor’s representatives are not immediately available at the job site. An alternate emergency number shall be provided in case no answer is received at the primary number. The emergency number shall be used to contact the representative of the Contractor who can take the necessary action required to

26 alleviate an emergency condition or job related complaint which threatens to cause damage to any City property or compromise the public’s safety.

20. Contractor shall provide the City with one (1) copy of an “Emergency Medical Facility Designation and Procedure Sheet” before a contract is awarded.

On this sheet, the successful proposer must designate a twenty-four (24) hour emergency medical facility to provide emergency medical treatment/care in the event to injury to any of the Contractor’s employees. It will be the responsibility of the Contractor’s supervisor /lead worker to transport or make arrangements for the transportation of any injured employee to and from the designated emergency medical facility or any similar medical facility.

21. The Contractor shall verify the location of all utilities prior to repair or maintenance and shall be held liable for all damages incurred due to Contractor’s work related operations.

22. The Contractor must remain within the maintenance areas to the best of their ability. Contractor shall further protect property and facilities adjacent to the maintenance areas and all property and facilities within the maintenance areas.

After completion of work, the maintenance area shall be clean and in a presentable condition. All public or privately owned improvements and facilities shall be restored to their original condition and location. In the event improvements of the facilities are damaged, they shall be replaced with new materials equal or better to the original. Contractor shall repair such damage at their expense.

23. Contractor shall, where applicable, comply with all City regulations regarding National Pollutant Discharge Elimination System (NPDES) Requirements and the City’s Best Management Practices (BMP’s). Contractor shall not discharge anything to the storm drain, creek or adjacent water ways.

Contractor shall implement any and all BMP’s as may be necessary.

24. Contractor must take all due precautionary measures to protect all of the existing utilities. When necessary, the Contractor shall have all utilities located by contracting the responsible agency at least 24 hours prior to commencing any work. The Contractor’s attention is directed to the one-call utility notification service provided by Underground Service Alert (USA). USA member utilities will provide the Contractor with the locations of their substructures when given at least 48 hours’ notice. Such request should be requested through USA @ 811 or 800-227-2600.

27 RECORDS

Contractor shall maintain an accurate record showing names of employees, classification, actual hours worked, wages paid and benefits paid to each employee.

This record shall be subject to the inspection of the Inspector and the State Division of Labor Law Enforcement in accordance with the provisions of Section 1776 of the State Labor Code.

The Contractor agrees to permit the Director of Recreation, or authorized representative, access during normal working hours to all books, accounts, records, reports, files and other papers or property of the Contractor for the purpose of auditing any aspect of performance under this contract.

PROTECTION AND RESTORATION
The Contractor shall protect all furnishings and improvements from damage by its operations. All damage occurring during the Contractor's operations shall be repaired or replaced, at the option of the City at the Contractor's expense within a reasonable time after notification of such damage. Repairs and/or replacements shall be equal to original in all aspects.

EQUPMENT TOOLS AND SUPPLIES

All equipment, tools, and supplies necessary to perform the required work shall be furnished by the Contractor at their sole expense.

All keys or access cards given to the Contractor by the Inspector shall be surrendered at the termination of this contract and no duplication of the keys shall be made.

All vehicles utilized under the scope of this contract shall meet all requirements of the California Vehicle Code.

On all vehicles utilized under scope of this contract, the Contractor shall have placards, emblems, signs, etc., attached to driver and passenger doors, which include but are not limited to the following: Company Name.

CHANGES
Changes in the areas serviced and/or specifications may be necessary during the term of this contract. Changes in the contract requirements and corresponding changes in

28 compensation may be implemented upon mutual agreement between the City and the Contractor. These changes will be processed through the City Manager.

PAYMENTS

The contract annual total amounts for landscape services shall include full compensation for providing all labor, material (as described in the scope of work), equipment and incidentals required for the landscape services as specified in these specifications and no additional compensation will be allow

6.0 Consultant Qualifications
The selected consultant must have the following minimum qualifications:

LICENSE REQUIREMENT
The contractor shall possess a current/valid State of California C-27 Landscape Contractor’s license. All work shall be performed consistent with C-27 licensing requirements. As applicable, the contractor shall perform all work pursuant to the most current landscape industry standards, adopted applicable codes, and all municipal ordinances. In some instances, the contractor may be required to comply with applicable standards per the Standard Specifications for Public Works Construction (Green Book).

The project requires California Department of Industrial Relations registration and the vendor must provide a copy of their DIR number/registration with their bid packet.

PREVAILING WAGES RATES
It shall be mandatory upon the Contractor to whom the agreement is awarded to pay not less than the prevailing rates of wages to all workers employed by him in the execution of the agreement. The Contractor will be required to comply with the California Labor Code, Article 2, Section 1770 through 1780 inclusive and Article 5, Section 1810 through 1861 inclusive (Laws and Regulations governing the payment of prevailing wages). The Contractor shall pay its employees the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Contractor and any of their subcontractors shall keep an accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the- actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed. The payroll records shall be certified, available for inspection, and copies thereof furnished with the payment requests as prescribed in Section 1776 of the Labor Code. Contractor shall keep the City informed

29 as to the location of the records and shall be responsible for the compliance with these requirements by all subcontractors.

Background Check
Consultant representatives working on-site and in some remote capacities, will be required to undergo a background check conducted by the Contractor.

7.0 Proposal submittal
Please review Appendix A - Proposal Format and Content, attached hereto and incorporated herein by this reference, for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Consultants planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

8.0 Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals using a combined score based on the following:
i. Qualifications as they relate to this project - 65%
a. Thoroughness and understanding of the tasks to be completed b. Background and experience
c. Knowledge of the City of Montebello
d. Experience of personnel assigned to the work
e. Communication Skills
f. Interview, if required
ii. Reputation for integrity and competence – 15%
a. Positive Reference Checks
b. Work Samples

30 iii. Proposed fees for services – 20%
The City reserves the right to request and obtain, from one or more proposers, supplementary information as may be necessary for the City to analyze the proposal pursuant to selection criteria. Upon completion of the evaluation phase, the City may select those consultants for interviews whose proposals and qualifications most closely conform to the requirements of this RFP and provide the best value to the City.

9.0 Protest Procedures
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal due date deadline must be filed in writing or by email no later than ten (10) working days before the due date. The most common types of protest that might be filed before a proposal due date include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal due date.

When a protest is filed before a scheduled proposal due date, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal due date). All protests must be filed with the Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

Mail:

Michael Solorza, Director of Finance
City of Montebello
Attn: Department of Finance
1600 W. Beverly Blvd
Montebello, CA 90640
or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

31 C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not review proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) working days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Due Date/Post Award) A protest filed after a proposal deadline/due date must be filed within three (3) working days after the proposal deadline/due date. The City will grant the protesting Consultant a fair review and shall have up to ten (10) working days to review the protest and render its decision.

10.0 Execution of Agreement
The resulting agreement (see attached sample) shall be signed by the successful Vendor and returned within the required insurance within ten (10) business days after the City has provided written notice that the Vendor has been awarded. Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Vendor decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

11.0 Insurance
The Consultant selected must meet the following minimum insurance requirements upon execution of the City’s Professional Services Agreement:

32 A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.

If requested, the "City of Montebello, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if the Consultant has not owned autos, Code 8 (hired) and 9 (non-owned) with a limit no less than $1,000,000 per accident for bodily injury and property damage.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim, $4,000,000 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

Required Insurance Documentation
Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640
Endorsements (if requested)

33 In addition to the Certificate of Insurance, the Consultant must provide the following endorsements:

Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Montebello, its officials, employees, and agents" must be endorsed to the Consultant’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be canceled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or selfinsurance, primary or excess, maintained by or available to the City or its officials, employees, and agents.

Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these insurance requirements at any time and at its sole discretion.

In general, any contract deemed sole source, professional/professional services, involves the disclosure of proprietary information, and/or a public works project may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Consultants may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-bycase basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.

12.0 Use of Federal Funds
The project is funded through a Sustainable Communities Grants from Caltrans which

34 requires compliance with certain federal regulations. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
• Transactions shall be conducted lawfully and ethically • Unnecessary/duplicative purchases are not permitted
• Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited
• All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest
• Procurement transactions must be conducted in a manner providing full and open competition
• Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible • Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A
• Purchases of goods and services must include documentation detailing the procurement history
In addition to Federal standards, purchases must adhere to applicable local policies and procedures as defined in Montebello Municipal Code Chapters 3.20 and 3.21 and any relevant administrative policies. The most restrictive terms prevail when a conflict is present.

13.0 Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

14.0 Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

35 B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

15.0 Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.

16.0 Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.

17.0 Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement’s requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

18.0 Disclosure of Information
A. The Consultant agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Consultant, corporation, association, or other entity or the general public for any reason or purpose whatsoever,

36 without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.

B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

19.0 Ex-Parte Communications
Consultant and Consultant representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

This restriction does not prohibit Consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

20.0 City of Montebello Rights
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:
i. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.
ii. The Consultant, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services. iii. The Consultant failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform; C. Accept all or any part of a proposal;
D. Cancel the entire RFP;
E. Issue subsequent RFPs; or

37 F. Waive any errors or informalities in any proposal to the extent law permits.

Please review:

Appendix A – Proposal Content and Format
Appendix B – Cost Proposal
Appendix C – References
Appendix D – Bidder Required Information
Appendix E – Landscape Frequency Sheet
Appendix F – Site Maps
Appendix G – Sample Professional Services Agreement

Appendix “A”
Proposal Content and Format
Proposal Content
The contractor shall be responsible for preparing a compelling, clear, and concise proposal. The City is requesting landscape maintenance services, which contains at a minimum the following information:

1. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the vendor's availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the vendor and all key project staff during the planning period and a proposed schedule designed to meet the City's needs for the project.

2. Project Understanding and Approach - Please include a statement demonstrating your understanding of the proposed project. Describe your general approach to completing the project successfully, methodologies and technologies you would employ, key milestones and processes you would employ. Describe what information you would expect the City to supply.

3. Relevant Experience - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the contractor should provide a list of the most recent contracts (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the contractor has performed similar services of similar size, scope, and complexity.

Using Appendix C – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.

Resumes may also be included in this section for any key staff associated with project.

4. Proposed Scope of Services - Please provide a proposed Scope of Services, based on the Scope of Work contained in this RFP; and discuss any ideas for modifying, clarifying, or improving the City’s proposed scope of work. Provide a realistic working schedule with key deliverables, milestones, and tasks.

5. Conflict of Interest Statement – The contractor shall disclose any financial, business, or other relationship with the City that may have an impact upon the selection process. If the vendor does not have any such conflicts, a statement declaring such should be included in their submission.

6. Cost Proposal – Cost proposal should include the following:

Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this RFP. The total all-inclusive maximum not-to-exceed price is to contain all direct and indirect costs, including all out-of-pocket expenses.

Rates for Additional Services: If it should become necessary for the City to request the successful vendor to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued resulting from this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the contractor. Any such additional work would be performed at the same rates submitted in the dollar cost bid unless otherwise noted in the proposal.

All proposals must be submitted using the PlanetBids Portal by Thursday, October 9, 2025, at 11:00 AM PDT. It is highly encouraged that proposals are submitted ahead of the deadline to avoid any technical difficulties that might be encountered while using the portal.

Proposal Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed non-responsive.

Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper. Font Times New Roman Font (preferred), 12pt font size. The thirty (30) page-requirement does not include cover letter/letter of transmittal, or any items included as additional attachments.

Proposals should also include the following:

1. Title Page showing the request for proposals subject; the vendor’s name; the name, address, email and telephone number of the contact person; and the date of the proposal.

2. Table of Contents identifying the items/section listed in the “Proposal Content and Format” section of this RFP.

3. Detailed proposal following the order set forth in the "Proposal Content and Format" of this RFP.

Appendix “B”
Cost Proposal
Company Name: ______________________________________________ Representative Name: _________________________________________ Signature: _____________________________________________________ Location Year 1 Annual Cost Year 2 Annual Cost Year 3 Annual Cost Rea Drive
Roosevelt Ave. Riverbed Access & Rest Stop
Grant Rea Park Riverbed Access & Rest Stop
Grant Rea Riverbed Access & Rea Dr.

City Hall / Police Dept. & Library Complex
Beverly Boulevard
Bluff Road Monument
Bluff Rd. - Rio Hondo Channel Shoulder
Corporate Yard
City Parks
Fire Stations
Garfield Parkway
Greenwood Slope & Entrance Sign
Montebello Boulevard
Montebello Reservoir
Montebello Boulevard Sidewalks
Montebello Way & Greenwood Avenue
Natasha Lane Properties
Northside Drive & Southside Drive
Paramount Boulevard
San Gabriel Boulevard & Plaza Drive
San Gabriel Blvd. Monument
San Gabriel Boulevard
Sycamore Avenue
Telegraph Road next to I-5 Freeway
Vail Avenue

Cost Proposal (continued)
Location Year 1 Annual Cost Year 2 Annual Cost Year 3 Annual Cost Washington Boulevard
Whittier Boulevard / Public Parking Lots
Lincoln Avenue
Wilcox Avenue / Merle Drive
Metrolink Station
Bella Verde Golf Club House
Quiet Cannon Exterior
Bicknell Park Parking Lot & Planters
Home 2 Suites Hotel
Hilton Garden Inn Hotel
Cathy Hensel Youth Center
Montebello Senior Center
City Park Monument
City Park Baseball Field
Transportation Facility
City Owned Properties*
Minson Way
Via Campo & Pomona Boulevard
TOTAL: _________________ _________________ _________________ Year 1 Annual Cost Year 2 Annual Cost Year 3 Annual Cost

Cost Proposal (continued)
As-Needed Landscape Services
For this quotation to be valid , this sheet must be signed. _____________________________________ _________________________________________ Company Name Representative Name
Service Type Fixed Hourly Rate
Mowing with Reel or Rotary Mower
Edging
Irrigation Repair
Steam Pressure Washing
General Landscape Labor: Mulch,
planting, etc.

Pesticide/Herbicide Application

Appendix “C” Reference Sheet
RFP 26-01 Citywide Landscape Maintenance Services
Entity Name _________________________________________________________________________ Business Address ____________________________________________________________________ Name of Contact ______________________________________________________________________ Title Contact _________________________________________________________________________ Telephone Number of Contact ___________________________________________________________ Email of Contact ______________________________________________________________________ Description of Project __________________________________________________________________ Date of Service _______________________________________________________________________ Entity Name _________________________________________________________________________ Business Address ____________________________________________________________________ Name of Contact ______________________________________________________________________ Title Contact _________________________________________________________________________ Telephone Number of Contact ___________________________________________________________ Email of Contact ______________________________________________________________________ Description of Project __________________________________________________________________ Date of Service _______________________________________________________________________ Entity Name _________________________________________________________________________ Business Address ____________________________________________________________________ Name of Contact ______________________________________________________________________ Title Contact _________________________________________________________________________ Telephone Number of Contact ___________________________________________________________ Email of Contact ______________________________________________________________________ Description of Project __________________________________________________________________ Date of Service _______________________________________________________________________

Appendix “D”
Required Bidder Information
NAME OF CONTRACTOR: __________________________________________________________________ TYPE OF FIRM: __________ Individual __________ Partnership __________ Corporation ADDRESS: ________________________________________________________________________________ DIR #: ____________________________________
C-27 LICENSE NO.: _________________________
NAME AND TITLE OF ALL OFFICERS OF THE FIRM:

NO. OF YEARS AS A CONTRACTOR IN LANDSCAPE MAINTENANCE WORK OF THIS TYPE: ________ FIVE CONTRACTS OF THIS SIZE AND TYPE CURRENTLY OR RECENTLY PEFORMED:

DATE CONTRACT AMOUNT TYPE OF PROJECT CONTACT INFORMATION NOTE: If requested by the City, the contractor shall furnish a notarized financial statement, references, and other information sufficiently comprehensive to permit an appraisal of financial conditions.

DESIGNATION OF SUBCONTRACTORS
A bidder proposing to subcontract any portion of the work and to procure materials and equipment from supplier sand vendors shall identify all proposed subcontractors, suppliers, and vendors below.

NAME, ADDRESS, PHONE NUMBER, DIR #, AND SUBCONTRACTORS LICENSE NUMBER NAME ADDRESS PHONE # DIR # SUB

CONTRACTOR
LICENSE #

TYPE OF WORK

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Rea Drive
600 N. Rea Drive
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly
Roosevelt Ave. Riverbed
Access & Rest Stop
Roosevelt Ave. & Bluff Rd.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly
Grant Rea Park Riverbed
Access & Rest Stop
NE end of Grant Rea Park
Weekly Weekly Weekly Weekly Weekly Monthly
Grant Rea Riverbed
Access at Rea Dr.

Rea Dr. & Beverly Blvd.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly Monthly
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
City Hall / Police Dept. &
Library Complex
1600 W Beverly Blvd.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly As Needed Monthly
Beverly Boulevard
25 Medians, 2 Bus Shelters
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed
Bluff Road Monument
900 Bluff Rd.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Monthly
Bluff Rd. - Rio Hondo
Channel Shoulder
North of Mines Ave. to Sycamore
Weekly Weekly

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
Corporate Yard
311 S. Greenwood
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed
City Parks
City Park, Reggie Rodriguez Park, Holifield
Park, Ashiya Park, Grant Rea Park,
Bicknell Park, Potrero Heights Park,Taylor
Ranch Park, Sanchez Adobe Park, Acuna
Park, Northridge Mini Par k
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly As Needed Monthly
Fire Stations
Station 55- 600 N. Montebello Blvd
Station 56- 1166 S. Greenwood Ave.

Station 57 -2950 Via Acosta
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed
Garfield Parkway
Between Via San Clemente &
Via San Delarro
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly
As Needed (Via
Paseo Entrance
Sign Only)

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
Greenwood Slope &
Entrance Sign
Greenwood Underpass
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed
Montebello Boulevard
Medians & Trash Receptacles
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly
As-Needed
(inludes tree
wells)
Montebello Reservoir
Montebello Blvd. between
Liberty & Paramount
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly outside
of
gate/Quarterly
entire property
Weekly outside
of
gate/Quarterly
entire property
Montebello Boulevard
Sidewalks
Weekly

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
Montebello Way &
Greenwood Ave.

Median Area
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly
Natasha Lane
Properties
Whittier Blvd.

Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed
Northside Drive &
Southside Drive
Medians
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed Monthly
Paramount Boulevard
Median & Entrance Sign
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
San Gabriel Blvd. & Plaza
Drive
West Side of Intersection
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed
San Gabriel Blvd.

Monument
San Gabriel Blvd. & Lincoln Ave.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly As Needed
San Gabriel Boulevard Weekly Weekly
Sycamore Avenue
Between Greenwood Ave. & Bluff Rd.

Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
Telegraph Rd. next to
I-5 Freeway
Church Rd. to Slauson Offramp
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly
Vail Avenue
Vail Ave. & Via Campo
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly Monthly
Washington Boulevard
Medians from Greenwood Ave. to
West City Limits
Weekly Weekly
Whittier Blvd. / Public
Parking Lots
Medians, Trash Receptacles, Parking
Lots, Entrance Signs
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly As Needed

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
Lincoln Avenue
Between La Merced & San Gabriel
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Quarterly Monthly
Wilcox / Merle Drive
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed
Metrolink Station
2000 Flotilla St.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed Monthly
Bella Verde Golf Club
House
88 Topgolf Dr.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly As Needed

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
Quiet Cannon Exterior
901 Bella Verde Dr.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly
Bicknell Park Parking
Lot & Planters
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly
Home 2 Suites Hotel
988 Bella Verde Dr.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly As-Needed Monthly
Hilton Garden Inn Hotel
801 Via San Clemente
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly As-Needed Monthly

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
Cathy Hensel Youth
Center
236 George Hensel Dr.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly As-Needed Monthly
Montebello Senior Center
115 S. Taylor Ave.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Weekly As-Needed Monthly
City Park Monument
1301 W. Whittier Blvd.

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly Monthly
City Park Baseball Field
Los Angeles & Taylor Ave .

Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly
Weekly *See
special
instruction for
this turf field
Weekly As-Needed Monthly

LOCATION
Concrete
Surfaces
Irrigation
Litter and
Debris
Plant
Material/
Planters
Turf
Maintenance
Waste
Receptacles
Tree
Trimming
Steam
Cleaning
Appendix "E"

SERVICE FREQUENCY
City of Montebello
Citywide Landscape Maintenance
Service/Scope Frequency Sheet
(refer to RFP for scope of work/details)
Transportation Facility
400 S. Taylor Ave. and Colegrove
Ave. planters and garage exterior
Weekly
Monthly
Inspection w/City
Rep. Repairs as
needed
Weekly Weekly Weekly As Needed
City Owned Properties
Bi-Weekly Litter
and Weed
Abatement
services
Minson Way
From Sycamore north to end of street
Weekly Weekly
Via Campo and Pomona
Blvd.

Weekly

Appendix “F”
Site Maps
Rea Drive
Area: Located at 600 N. Rea Drive. This area is specific to 1) West Side of Rea Drive from Beverly to Lincoln (weed abatement maintenance). This area includes the slope on the north side of Beverly Blvd, Between Rea Dr and the beginning of the sidewalk adjacent to the town homes (268 E. Beverly Blvd).

Roosevelt Ave. Riverbed Access and Rest Stop
Area: Located east of the intersection of Roosevelt Ave. and Bluff Road – this riverbed access includes various shrubs and turf areas along the path down to the rest stop area.

Grant Rea Park Riverbed Access and Rest Stop (Northeast side of park) Area: Located at the northeast end of the park at the end of the service road – this riverbed access includes various shrubs and plant materials and fenced area pictured in aerial. This area includes the sloped area turf and shrubs (as pictured).

Grant Rea Park Riverbed Access at Rea Dr.

Area: Located at the southeast, southwest and northeast corners of Rea Dr. and Beverly Blvd. – this riverbed access includes various shrubs and plant materials. The area includes a hillside with plant material on both sides of the Beverly Blvd. bridge and covers both sides of the pathway and the slope adjacent to the Rio Hondo Bike Path entrance from Beverly Blvd. (south of Beverly Blvd.) and the slope between the horse trail and Rio Hondo Bike Path (north of Beverly Blvd.). This area also includes the newly renovated area on the southwest corner that includes benches, horse amenities and a new LED sign.

City Hall/Police Department and Library Complex – 1600 W. Beverly Blvd.

Area: this area includes all planters, medians, turf and trees within the 1600 W. Beverly Blvd. complex. This area also includes parking lot clean up on the east and west sides of the City Hall building and the Police Department’s staff parking lot and Detective Lots.

The planters on Victoria Ave. adjacent to the Police Department building (south side of Victoria Ave.) and in front of the Acuna Park Facility are also included.

Beverly Boulevard
Area: Beverly Boulevard, there are twenty five (25) medians, two (2) landscape bus shelters (one located at Beverly Boulevard and West Via Acosta west of Garfield Avenue and the other located at Beverly Boulevard and West Via Acosta east of Garfield Avenue), and an entrance sign located at Bradshaw.

Bluff Road Monument
Area: 900 Bluff Road (Bluff Road and Washington Boulevard) approximately 1400 sq. ft. of turf and irrigation to be maintained. Approximately 1050 sq. ft. of concrete around monument to be maintained.

Bluff Road – Rio Hondo Channel Shoulder
Area: East side of Bluff Road (just north of Mines Avenue to Sycamore Street) to be maintained weed and litter free.

Corporate Yard
Area: Corporate Yard, this location includes the front of the City corporate yard facility at 311 S. Greenwood and the turf area behind the facility on Taylor Avenue. This includes the planter adjacent to the Public Works Department on the north side of the building.

City Parks
Areas: City Park, Reggie Rodriguez Park, Holifield Park, Grant Rea Park, Ashiya Park, Bicknell Park, Potrero Heights Park, Taylor Ranch Park, Sanchez Adobe Park, Acuna Park, Northridge Mini Park
City Park Reggie Rodriguez Park
Chet Holifield Park Ashiya Park

Bicknell Park Potrero Heights Park
Taylor Ranch Park Sanchez Adobe Park

Acuna Park Northridge Mini Park
Grant Rea Park

Fire Stations (3)
Area: Fire Department Stations, there are three (3) locations - 600 N. Montebello Boulevard (Station #55), 1166 S. Greenwood Avenue (Station #56), and 2950 Via Acosta (Station #57). 600 N. Montebello Blvd. 1166 S. Greenwood Ave.
2950 Via Acosta

Garfield Parkway
Area: Garfield Parkway, this is a turf parkway extending .5 miles along the outside perimeter of the City golf course between Via San Clemente/Bella Verde Dr. and Via San Delarro on the west side of the street. Area includes a landscaped area with an entrance sign on the east side of the street at Via Paseo. Area also includes landscape pocket at the corner of Via Acosta and Garfield Avenue and tree wells on east side.

Greenwood Slope and Entrance Signs
Area: Greenwood Underpass, this is a slope area of approximately 0.4 acres adjacent to the Greenwood Avenue underpass beneath the railroad right of way between Elm Street and Union Street, (east and west slope) a center median strip with planters and two (2) landscaped entrance sign areas; one at the corner of Union Street, and the other at Telegraph Road.

Greenwood Slope and Entrance Signs
Area: Greenwood Underpass, this is a slope area of approximately 0.4 acres adjacent to the Greenwood Avenue underpass beneath the railroad right of way between Elm Street and Union Street, (east and west slope) a center median strip with planters and two (2) landscaped entrance sign areas; one at the corner of Union Street, and the other at Telegraph Road.

Montebello Boulevard
Area: Montebello Boulevard medians from Paramount Blvd. to Whittier Blvd. Two (2) trash receptacles (one located on Montebello Boulevard at Whittier Boulevard and the other near the MUSD office.) This area also includes all tree wells on the east side of Montebello Blvd. from Whittier Blvd. to Madison Ave., and all tree wells on the west side of Montebello Blvd. (from Cleveland Ave. to Whittier Blvd.)
Tree Wells

Montebello Reservoir
Area: This slope is approximately 1 acre on Montebello Boulevard between Liberty Avenue and Paramount Boulevard. Shaded area to be maintained quarterly and is to include weed abatement.

Montebello Boulevard Sidewalks
Area: This area includes the sidewalks on the east and west sides of the street, between Avenida De La Merced and extends just east of Paramount Blvd., to the first driveway access leading to the Shops of Montebello.

Montebello Way and Greenwood Avenue
Area: Landscaped median area.

Natasha Lane Landscape
Area: Landscape area in the frontage of the residential development on Natasha Lane & Whittier Blvd. (along Whittier Blvd), also turf in rear of development, as well as, trees and various plant materials.

Northside Drive and Southside Drive
Area: Northside and Southside medians. Northside Drive: located North of Olympic Boulevard to Concourse Avenue and Kensington to Allston Street. A strip at Whittier Boulevard/ Allston Street 17,400 sq. ft. Southside Drive: South of Olympic Boulevard to Concourse Avenue 22,500 sq. ft.

Paramount Boulevard Medians
Area: Paramount Boulevard, there is one (1) long median stretch extending approximately 0.2 miles on Paramount Boulevard between Marketplace Drive and Arroyo Dr. including an entrance sign at Arroyo Dr. corner and a small landscaped area at the intersection of Market Place and Paramount.

San Gabriel Boulevard and Plaza Drive
Area: Landscaped area located on the west side of the intersection.

San Gabriel Boulevard Monument
Area: San Gabriel Monument, this landscaped area is located at the northwest corner of San Gabriel Boulevard and Lincoln Avenue.

San Gabriel Boulevard
Area: The west side of San Gabriel Blvd, beginning just south of Darlington St and extends to the San Gabriel Boulevard Monument.

Sycamore Avenue
Area: This sloped area is a ½ mile stretch located between Greenwood Avenue and Bluff Road.

Telegraph Rd next to I-5 FWY
Area: Telegraph Road next to I-5 Freeway, from Church Road to I-5 Freeway off-ramp at Slauson Avenue exit (north of Gage Road).

Vail Avenue
Area: Small shrubs and landscape along fence line of slope located near the corner of Vail Avenue and Via Campo. Area to include both east and west side sidewalks of N. Vail Ave, Between Appian Way and Via Campo.

Washington Boulevard
Area: Washington Boulevard includes medians from East City limits (just east of Bluff Road) to West City Limits and includes landscaped median.

Whittier Boulevard /Public Parking Lots
Area: Whittier Boulevard. There are fifteen (15) median sites on Whittier Boulevard between Garfield Avenue and Greenwood Avenue and two (2) entrance signs at Garfield and Whittier Boulevard and Whittier Boulevard and the East City Limit (near Van Norman). There are thirtyfive (35) free standing trash receptacles along Whittier Boulevard. Trash receptacles located next to bus shelters are not included. Three (3) City parking lots (Newmark Mall: North of Whittier Boulevard between Montebello Boulevard and 6th Street; South parking lots: south of Whittier Boulevard between Montebello Boulevard and 7th Street; and north of Whittier Boulevard between 10th Street and Spruce Avenue.) There are two trash receptacles (one located behind Wells Fargo and the other located behind Salvatores restaurant. All tree wells between 10th Street and Van Norman Rd. are included.

Lincoln Ave. between La Merced and San Gabriel
Area: The scope of this area is to provide weed abatement and litter removal monthly. The first such clean-up shall be during the month of January of 2026. The contractor shall remove all visible weeds 5’ to 15’ from the edges of the roads where able. The contractor shall not be required to remove any weeds or litter where the area slopes down or hills begin. (Please see attached aerial photo for clarification of this area).

Wilcox/Merle Dr.

Area: The southeast corner of Merle and Wilcox.

Metrolink Station
Area: Located at 2000 Flotilla St. This area is approximately 5.5 acres made up of several planters, small trees and concrete surfaces.

Bella Verde Golf Club House
Area: Located at 88 Topgolf Dr. This includes the area and parking lot surrounding the facility.

Quiet Cannon Exterior
Area: Several drought tolerant planters and drip irrigation systems.

Bicknell Park Parking Lot & Planters
Area: Large parking lot, small planters, small trees several drought tolerant planters and drip irrigation systems near the bungalow.

Home 2 Suites Hotel
Area: Small planters, small trees several drought tolerant planters and drip irrigation systems.

Hilton Garden Hotel
Area: Small planters, small trees several drought tolerant planters and drip irrigation systems.

Cathy Hensel Youth Center
Area: Planters all around the facility, turf areas, and trash receptacles.

Montebello Senior Center
Area: Planters all around the facility, turf areas, and trash receptacles.

City Park Monument
Area: Planters all around the monument, irrigation, turf areas, and trash receptacles.

City Park Baseball Field
Area: Baseball field located adjacent to Montebello City Park.

Transportation Facility
Area: Planters all around the facility, turf areas, and trash receptacles. This area includes the frontage of the Transportation facility, planters along the southside of Colegrove Ave. and Park Ave. that surround the parking structure.

City Owned Properties
121/125 S 7
th Street 121 S 6th Street
S 14th Street/Espanol Ave. 760 N Raywood Ave.

Bluff Road / Slauson Ave. Concourse Ave. / Via Val Verde 1213 W Olympic Blvd. 1301 W Olympic Blvd.

Minson Way
Area: This area includes the east and west side of the street on Minson Way from Sycamore north to the end of the street.

Via Campo and Pomona Boulevard
Area: This area includes the south side of Via Campo adjacent to the Bella Verde Golf Course, between Findlay Ave and Garfield Ave, the north side of Via Campo adjacent to the Pomona Fwy, between Gerhart Ave and N Vail Ave/E. Markland Dr. This area also includes the south side of Pomona Blvd adjacent to the Pomona Fwy, between the Wilcox Ave offramp and Gerhart Ave. The Findlay Ave, Garfield Ave and Wilcox Ave underpasses are also included.

PROFESSIONAL SERVICES AGREEMENT NO.

CITY OF MONTEBELLO
PROFESSIONAL ON-CALL SERVICES AGREEMENT NO. ____
WITH _____________________
THIS PROFESSIONAL ON-CALL SERVICES AGREEMENT (“Agreement”) is made and entered on _______, 2025 (“Effective Date”), by the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and ___________________, a California corporation (the “CONSULTANT”). The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS
WHEREAS, the CITY desires to retain a qualified professional consultant to provide on-call ____________________________________________________ services in the CITY; and
WHEREAS, the CONSULTANT represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT

DOCUMENTS
a. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

1. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.

2. RFP No. ____

3. Proposal referenced and Best Final Offer received by the successful proposer.

4. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits. b. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.

SECTION 2. SERVICES / COMPENSATION.

A. All terms, conditions, requirements, and provisions of the Proposal for labor and materials to provide emergency response services (“Proposal”), as such is set forth fully in Exhibit A hereto, are hereby incorporated fully herein by this reference and shall be binding on the Parties. To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.

B. The CONSULTANT shall provide to the CITY all labor, equipment,

PROFESSIONAL SERVICES AGREEMENT NO.
materials and incidental necessary to provide services as such is set forth fully in Exhibit A hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).

C. The CONSULTANT shall be compensated on as-needed case by case basis for performance of the Professional Services as set forth in Exhibit B and incorporated fully herein by this reference (“Compensation”). The CONSULTANT shall not commence work without a fully executed task order(s) signed and executed by the City Manager and compensation is based on the individual task order(s) and each task order(s) must provide an itemized billing statement to the CITY when each task order(s) is performed and completed. The CONSULTANT shall not incur fees or costs which exceed the Compensation without the prior written consent of the CITY.

SECTION 3. TERM.

This Agreement shall commence upon issuance of the Notice to Proceed by the CITY, and shall expire on ___________, unless extended or terminated earlier as hereinafter provided.

SECTION 4. PERFORMANCE.
a. The CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience and talent, perform all tasks described herein. b. The CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of CONSULTANT hereunder, in meeting its obligations under this Agreement. c. The CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONSULTANT shall have the right to retain, subject to the CITY's approval, additional individuals, consultants or subcontractors to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subcontractors shall be the sole and exclusive responsibility of the CONSULTANT. e. The CONSULTANT shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONSULTANT pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorney- client privilege or any other law.

Said documents shall be made available for inspection by the CITY upon request.

SECTION 5. WORK PRODUCT.
a. The CONSULTANT hereby agrees that all work product produced pursuant to this Agreement, and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY. The CONSULTANT may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by the CONSULTANT.
b. All data, documents, discussion, or other information developed or received by the CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONSULTANT without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONSULTANT agrees that the covenants contained in this Section shall

PROFESSIONAL SERVICES AGREEMENT NO.
survive the expiration or termination of this Agreement.

SECTION 6. EXTRA SERVICES.

No extra services over and above the Compensation shall be rendered by the CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).

SECTION 7. CITY SUPERVISION.

The City Manager shall have the right of general supervision of all work performed by the CONSULTANT and shall be the CITY’s agent with respect to obtaining the CONSULTANT’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.

SECTION 8. TERMINATION.

In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
a. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONSULTANT which cannot be corrected within ten (10) days, said contract shall at the option of the CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONSULTANT, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONSULTANT. The CONSULTANT and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract. In the event of a termination for cause, the CONSULTANT shall only be entitled to Compensation for those Professional Services satisfactorily performed on or before the effective date of termination.
b. Termination for Convenience. The CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, by giving ten (30) business days’ written notice to the CONSULTANT. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONSULTANT the part of Compensation which would otherwise be payable to the CONSULTANT for services the CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the Parties agree that the CONSULTANT shall be reimbursed for any “non- refundable” costs that the CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONSULTANT prior to the date of termination, and (2) that the CONSULTANT provides the
CITY with adequate proof that the CONSULTANT incurred the costs, and is unable to be seek a refund for such costs. Such “non- refundable” costs may include, but are not limited to, travel reservations incurred by the CONSULTANT for its performance of services under this Agreement. The CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

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SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.

No employee of the CITY shall be employed by the CONSULTANT during the term of this Agreement.

SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.

No official or employee of the CITY shall be personally liable to the CONSULTANT in the event of any default or breach by the CITY, or for any amount which may become due to the CONSULTANT.

SECTION 11. INDEPENDENT CONTRACTOR.
a. The CONSULTANT is and shall, at all times, remain as to the CITY a wholly independent contractor. Neither the CITY nor any of its elected officials, officers, employees or agents shall have control over the conduct of the CONSULTANT except as expressly set forth in this Agreement. The CONSULTANT shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee or agent of the CITY. No employee benefits shall be available to the CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONSULTANT for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONSULTANT, the CONSULTANT’s employees or the CONSULTANT’s subcontractors for injury or sickness arising out of performing services hereunder. b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement. c. The CITY shall not deduct from the Compensation paid to the CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to provide the CONSULTANT, its employees or subcontractors with workers’ compensation insurance or any other insurance.

SECTION 12. PERS ELIGIBILITY INDEMNITY.
a. If the CONSULTANT is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONSULTANT must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONSULTANT. If this Agreement remains in place, the CONSULTANT shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.
b. In the event that the CONSULTANT or any employee, agent, or subcontractor of the CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the CITY, the CONSULTANT shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for PERS benefits on behalf of the CONSULTANT or its employees, agents, or subcontractors, as well as for the payment of any penalties

PROFESSIONAL SERVICES AGREEMENT NO.
and interest on such contributions, which would otherwise be the responsibility of the CITY.
c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONSULTANT and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by t h e CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by t h e CITY for employer contribution and/or employee contributions for PERS benefits.

SECTION 13. LEGAL RESPONSIBILITIES.

The CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this section.

SECTION 14. INDEMNIFICATION.

The CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY. CITY shall not be required to indemnify, defend, protect or hold harmless the CONSULTANT.

SECTION 15. INSURANCE COVERAGE.
a. During the term of this Agreement, the CONSULTANT shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONSULTANT’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed operations, personal injury and advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.
• Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONSULTANT has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
• Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability insurance appropriate to the CONSULTANT’S

PROFESSIONAL SERVICES AGREEMENT NO.
profession, with limit no less than $2,000,000 per occurrence or claim, $4,000,000 aggregate.
b. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
c. The CONTACTOR shall require each of its subcontractors, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
e. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten (10) days for nonpayment) has been given to the CITY. The CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONSULTANT’s expense, the premium thereon.
f. Evidence of Insurance prior to commencement. The Contractor shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy.

Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

City of Montebello
Attn: Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]
Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, nonrenewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided. g. Evidence of Insurance during the entire term of the Agreement. At all times during the term of this Agreement, the CONSULTANT shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s).
h. The CONSULTANT shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages.

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i. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions. j. The insurance provided by the CONSULTANT shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it.
k. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONSULTANT, and CONSULTANT’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The CONSULTANT hereby waives all rights of subrogation against the CITY.
l. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONSULTANT shall procure a bond guaranteeing payment of losses and expenses. m. Procurement of insurance by the CONSULTANT shall not be construed as a limitation of the CONSULTANT'S liability or as full performance of CONSULTANT’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.

SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.

The CONSULTANT shall not subcontract, delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY. Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed subcontractor, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

Any subcontract, delegation or assignment shall be made in the name of the CONSULTANT and shall not bind or purport to bind the CITY and shall not release the CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or subcontractors.

No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONSULTANT under the Agreement.

SECTION 17. NO WAIVER.

Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition or covenant hereof.

SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.

Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between

PROFESSIONAL SERVICES AGREEMENT NO.
the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be the County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 19. ATTORNEY’S FEES AND COSTS.

If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.

SECTION 20. WARRANTIES.

Each of the parties represents and warrants to one another as follows:
a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement; b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

SECTION 21. MISCELLANEOUS.
a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.
c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described. e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy

PROFESSIONAL SERVICES AGREEMENT NO.
or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.

Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.

SECTION 22. NOTICE.

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard Montebello, CA 90640
(323) 887-1200
With a copy to: City of Montebello – Department of Finance Attn: Michael Solorza
1600 West Beverly Boulevard Montebello, CA 90640
(323) 887 -1200
[email protected]
If to CONSULTANT: Consultant Name
Attn: ___________________
Address
City, CA #####
(###) ###-####
Email
An electronic communication (“Electronic Notice”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above. Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.

SECTION 22. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.

In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONSULTANT will take affirmative action to ensure that subcontractor and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

PROFESSIONAL SERVICES AGREEMENT NO.

SECTION 23. CONFLICT OF INTEREST.

The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONSULTANT shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.

The CONSULTANT covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to t h e CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONSULTANT. The CONSULTANT's covenant under this section shall survive the termination of this Agreement.

SECTION 24. ENTIRE AGREEMENT.

This Agreement contains the entire understanding between the CITY and the CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding. [SIGNATURE PAGE TO FOLLOW]

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. (“CITY”) (“CONSULTANT”)

CITY OF MONTEBELLO CONSULTANT NAME
Raul Alvarez, City Manager Full Name, Title
ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney
EXHIBITS:
• Exhibit A – Request for Proposals for Services and Contractor’s Proposal • Exhibit B – Schedule of Compensation
• Exhibit C – Labor Law Requirements [Delete if not applicable and/or continue listing Exhibits as applicable]
• Exhibit D – Live Scan Fingerprinting Requirement [Delete if not applicable and/or continue listing Exhibits as applicable]

EXHIBIT “A”
Request for Proposals for Services and Contractor’s Proposal

EXHIBIT “B”
Schedule of Compensation

[DO NOT INCLUDE THIS EXHIBIT IF THE PROJECT
IS NOT A “PUBLIC WORKS PROJECT”]
EXHIBIT “C”
Terms for Compliance with California Labor Law Requirements

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those Services that are “public works”, Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 of this Exhibit, above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subconsultant that is not registered with DIR pursuant to Section 1725.5. Consultant and subconsultants shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subconsultant ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subconsultant.

7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776;

certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

8. Consultant shall comply with and be bound by the provisions of Labor Code seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within 60 days after concluding work pursuant to this Agreement, Consultant, and each of its subconsultants shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Consultant shall not perform Work with any Subconsultant that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. The Consultant and Subconsultants shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. If the Consultant or any subconsultant becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work.

Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subconsultant for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subconsultant who will perform work on the project, Consultant shall be responsible for such subconsultant’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subconsultant a copy of those statutory provisions and a requirement that each subconsultant shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subconsultant’s compliance, including without limitation, conducting a periodic review of

the certified payroll records of the subconsultant and upon becoming aware of the failure of the subconsultant to pay his or her workers the specified prevailing rate of wages.

Consultant shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent consultants serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subconsultants, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement.

[DO NOT INCLUDE THIS EXHIBIT UNLESS ANY OF THE FOLLOWING APPLIES:
• Consultant will perform on-site services with no City supervision • Consultant will work with children or vulnerable individuals when performing onsite services • Consultant will perform services requiring City of Montebello computer access] EXHIBIT “D”
Live Scan Fingerprinting Requirements
Prior to commencing services, the CONSULTANT may be required to successfully pass a Department of Justice fingerprinting background check (“Live Scan”) performed by a certified fingerprinting service provider or at the City of Montebello Police Department. The CONSULTANT shall be responsible for obtaining the Live Scan for its staff and shall bear the cost thereof. The agency completing the fingerprints must provide the City of Montebello Human Resources with the background check results and subsequent records for review.

The CONSULTANT must obtain a “Temporary Consultant’s Badge” issued by the City of Montebello Human Resources prior to performing work.

RESPONSE TO: RFP No. 26-01
Citywide Landscaping
Maintenance Services
October 9th, 2025 at 11am
CONTACT PERSON:

Joceylin Figueroa, Estimator
(626) 210-9495
[email protected]

ATTACHMENT C

MARIPOSA

LA N DSC APES
Letter of Interest
City of Montebello
N C
Recreation and Community Services Department
Attention: Laurie Aguilar - Senior Management Analyst
Ref: RFP No.26-01
Address: 1600 West Beverly Boulevard Montebello, CA 90640 Phone: (626) 887-1200
E-mail: [email protected]
Since 1981, Mariposa Landscapes, Inc. has been a trusted leader in the landscape industry. What began as a single-truck operation in Rosemead has evolved into a full-service company with a dedicated team of over 1,000 professionals serving communities throughout Southern California and Arizona. We are proud to be one of the most recommended firms in our field, with over 100 awards recognizing our project excellence.

Our team is driven by a commitment to quality, innovation, and long-term client satisfactionvalues that have earned us the trust of municipalities, agencies, and property owners for over f mrr decades enabling us to be the most responsive firm who will be committed to providing dedicated time, personnel and resources needed to give the best level of service for City of Montebello.

Mariposa Landscapes, In will be committing both an Area Manager, Tony Valenzuela and Account Manager, Joseph Irias for this project. Both their resumes are available for review within the attached RFP. The proposed schedule shall consist of multiple crews reporting daily to the City of Montebello with specific crew type and number of crew members described in more detail throughout the proposal.

At the core of our work is a simple but powerful mission:
"We create and maintain beautiful landscapes where people live, work, and play." We appreciate the opportunity to respond to RFP No. 26-01 and look forward to the possibility of serving the City of Montebello.

Sincerely,
\
Terry Noriega - President
�lj Safety • Teamwork • Quality • Integrity
2

3 Safety Teamwork Quality Integrity
Table of Contents
Letter of Interest.............................................................................................................. 2 About Us........................................................................................................................ 4 Project Understanding and Approach ................................................................................10 Relevant Experience .......................................................................................................17 Proposed Scope of Services.......................................................................................................... 22 Conflict of Interest Statement ....................................................................................................... 25 Cost Proposal ................................................................................................................................ 26

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About Us
Quick Facts
The following provides a complete overview of Mariposa Landscapes, Inc., highlighting our relevant information, areas of expertise, and operational capabilities:

Company Mariposa Landscapes, Inc.

Founded 1981
Address 6232 Santos Diaz St, Irwindale,
CA 91702
Telephone (626) 960-0196
Corporation
#
C1469653
Employer
ID
368-4752-1
Insurance
$1M Workers Compensation
$10M General Liability
Licensing and Certifications
• California Contractor License 592268
C27, A, D49/C61, C31
• Certified Arborists on staff
• Certified Tree Workers on staff
• Tree Work – Line Clearance
Certified/Instructor
• Certified Water Auditor
• Certified Backflow Inspectors
• Licensed Pest Control Company/Pest
Control Advisor
• Certified Pest Control Applicators on
staff
Mariposa Landscapes, Inc. has been
shaping Southern California and
Arizona’s outdoor spaces since 1981.

What started in Rosemead as a small
operation has grown into a leading name
in the industry, with over 1,000 skilled
professionals—including Certified
Arborists, Irrigators, and Landscape
Technicians. Licensed in both California
and Arizona, we offer $100 million in
bonding and carry extensive insurance
coverage for total client confidence.

With nearly 45 years of experience, we specialize in Construction, Maintenance, and Tree Care. Our work has earned over 100 industry awards and reflects a longstanding commitment to quality, safety, and innovation.

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Why Choose Mariposa
Award Winning
Excellence
We’ve earned over 100 industry
recognitions for our landscape work,
reflecting our commitment to quality and
innovation. These awards highlight our
ability to consistently deliver standout,
high-performing projects. Our reputation
for excellence sets us apart and
reinforces trust with every client.

Comprehensive
Knowledge & Expertise
Our team brings decades of experience
across diverse project types, from public
parks and commercial centers to complex
restorations. We understand the unique
demands of each setting and adapt
accordingly. No matter the scale or scope,
we have the skills and resources to deliver
exceptional results.

Sustainability
Leadership
We prioritize eco-friendly practices,
including drought-resistant planting,
smart irrigation, and sustainable
materials. Our goal is to reduce
environmental impact while enhancing
long-term landscape value. Clients
benefit from greener, lower-maintenance
spaces that align with modern
environmental standards.

Client Centered
Approach
We tailor every project to the unique
needs and vision of our clients. Our team
listens first, communicates clearly, and
follows through with precision. By
building strong partnerships, we
consistently exceed expectations and
deliver lasting satisfaction.

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Core Values
Service Areas
Irwindale, CA
Santa Ana, CA
Fontana, CA
Chino, CA
Gardena, CA
Somis, CA
Bermuda Dunes, CA
Oceanside, CA
Glendale, AZ
Phoenix, AZ
Safety
Our top priority—we are committed to maintaining
safe worksites and take full responsibility for always
ensuring a secure environment.

Teamwork
We foster a supportive, collaborative environment by
valuing team input, communicating effectively, and
following through to achieve positive results.

Quality
We are committed to delivering prompt, high-quality
service and workmanship that exceeds expectations
and provides exceptional value to our clients.

Integrity
We prioritize open communication, mutual respect,
and trust to build strong, confident relationships within our team and with our clients.

With strategically located offices across Southern California and Arizona, Mariposa Landscapes delivers exceptional landscape solutions using advanced equipment, innovative technologies, and a skilled team, transforming landscapes and enriching communities with every project

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Our Services
Mariposa offers a full spectrum of landscaping services, blending expertise, innovation, and sustainability to meet each client's unique needs. Below is an overview of our capabilities.

Landscape
Maintenance
• Turf Management
• Irrigation Management
• Integrated Pest Management
• Seasonal Planting & Enhancements
• Athletic Turf Maintenance
• Parking Lot Sweeping
• Color Design
• Clean-up and Debris Removal
Tree
Management
• Tree Trimming & Pruning
• On-site Diagnosis
• Hazardous Tree Removal
• Long-term Tree Care
• Stump Grinding & Disposal
• GIS Tree Mapping & Asset
Management
• Tree Disease & Pest Treatment
• Tree Planting
Landscape
Construction
• Site Preparation & Grading
• Native Plant Restoration
• Playground Construction
• Irrigation Systems Installation
• Park Construction
• Tree, Shrub & Ground Cover
Planting
• Park Construction
• Athletic Field Construction
• Drainage System Setup

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Irrigation
Retrofits
• Irrigation System Upgrades
• Leak Detection & Repair
• Zone Adjustments
• Drip Irrigation Installation
• Real-Time Monitoring
• System Performance Assessments
• Compliance with Water
Regulations
Drought Tolerant
Conversion
• Plant Selection
• Site Assessment & Analysis
• Soil Enhancement
• Drip Irrigation Installation
• Mulching and Ground Cover
Application
• Hardscape Integration
• Water Conservation Design
Hardscape
Construction
• Custom Concrete Features
• Water Features
• Monuments
• Overhead Structures Installation
• Masonry
• Stonework
• Low-voltage Lighting
• Drainage Systems
At Mariposa Landscapes, our commitment extends beyond delivering services; we aim to craft environments that leave lasting impressions. From sustainable designs to innovative technologies, our work reflects a blend of functionality, beauty, and environmental responsibility. With every project, we strive to exceed expectations, creating landscapes that serve as vibrant spaces for communities to thrive.

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Service Location
Serviced by Mariposa Landscapes Inc. – Irwindale Branch Located 16 miles from your site!
Our Irwindale location is strategically positioned to serve your project with responsiveness, efficiency, and trusted expertise. Backed by over 45 years of experience, our team delivers highquality landscape maintenance for commercial and municipal clients throughout Southern California. Our licensed professionals ensure consistent results, supported by proactive communication and a dedicated account manager to guarantee your satisfaction.

Branch Information Primary Contact
15529 Arrow Highway,
Irwindale, CA 91706
Tel: (626) 960-0397
Fax: (626) 960-3809
Tony Valenzuela, Area Manager
Phone: (626) 252-4210
Email: [email protected]

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Project Understanding and Approach
Statement of Understanding
It is our intention to perform this contract per the City of Montebello’s requirements as indicated in the proposal documents RFP No. 26-01, section 5.0 Scope of Work/Services and Exhibit E – Landscaping Service Frequency Sheet. We are confident that we will be able to improve over the current level of landscape maintenance that is being provided for the City of Montebello. Our proposal includes an adequate level of labor, materials and equipment to sustain a high level of exterior landscaping including lawn areas, planters, flowers beds, island medians strips, and irrigation systems throughout the term of this contract.

Mariposa Landscape, Inc’s experience directly applies to landscape work, covering decades of performing landscape contracts for hundreds of cities, commercial, private and government agencies throughout Southern California and Arizona. This makes our experience, “firsthand”. • We are stable and experienced with over 40 years in business. • Proven quality – We have won over 100 awards over the past 4 decades for project excellence.
• We are licensed in 2 States, California, and Arizona. • Over 1,000 employees.
• Insured - $2 Million Aggregate General Liability and 1 Million Workers Comp. • $100 Million in Bonding capacity.

Main Objectives
We intend to do the following:
• Provide full time qualified employees for these contracts to achieve professional results. • Provide sufficient inventory of equipment to fulfill the scope of work. • Provide the required labor to achieve professional results and not necessarily an employee "head count".
• Provide clear and timely irrigation reports.
• Meet all the required insurance requirements.
• Provide immediate information about hazards in contract areas to the City. • Keep accurate records of City requests for work, including date/time received and date/time completed.
• Provide suggestions to the City for improvements to the areas. • Provide qualified extra labor, appropriate equipment and materials to the City for extra work projects.
• To work in conjunction with the City to serve the interests of the residents of the City of West Montebello.

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General Approach
Proposed Staffing Breakdown & Duties
Position
Title
No. of
Personnel
Description of Work
Account
Manager
1 The Account Manager is responsible for overseeing the entire project, ensuring crews consistently meet contract specifications and client expectations. They act as the contract expert, fully prepared to address questions regarding project details and requirements. In addition, the Account Manager develops proposed staffing plans and work schedules for client approval, and coordinates job walks as part of the Quality Control Program to verify performance and maintain high standards.

Base Crew
Foreman 1
The Foreman is responsible for overseeing litter removal, pruning, trimming, and hardscape cleaning. They manage weekly schedules for parks, city facilities, and parkways, while also assisting with general park maintenance and transporting groundskeepers to assigned sites.

The Foreman documents work progress, reports hazardous conditions, and maintains direct communication with the Account Manager to ensure all tasks are completed efficiently and to standard.

Laborer 2.5
Laborers support daily landscape maintenance by performing routine tasks such as litter removal, annual color installations, pruning, trimming, and playground and hardscape upkeep. Laborers work under the direction of the Foreman to ensure all assigned tasks are completed safely, efficiently, and to company standards
Mow Crew
Foreman 1
The Foreman is responsible for overseeing weekly mowing schedules for parks, city facilities, and parkways. The Foreman documents work progress, reports hazardous conditions, and maintains direct communication with the Account Manager to ensure all tasks are completed efficiently and to standard.

Laborer 3.5
Laborers support weekly mowing responsibilities, including operating mowers, edging, aeration, fertilization, and litter control as needed.

Laborers work under the direction of the Foreman to ensure all assigned tasks are completed safely, efficiently, and to company standards

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Irrigation
Irrigation
Tech
1 The Irrigation Technician is responsible for monitoring and maintaining irrigation systems, performing minor repairs, and managing system operation during events. They report directly to the Account Manager.

Weed Control
Spray
Tech
1 The Spray Technician is responsible for applying designated chemicals to control and eliminate weeds within the landscape. They ensure safe and effective application practices and report directly to the Account Manager.

Seasonal Crew
Foremen/
Laborers
2-3
Seasonal Work will include all work that is not a weekly task. This includes fertilizing, aeration, dethatching, steam pressure washing and weed abatement. All seasonal work crews will work independently from our weekly full-time crews and will have separate trucks and equipment.

Working with the City of Montebello
Mariposa Landscapes, Inc expects to develop a strong partnership with the City of Montebello to together provide the best possible landscape for city citizens. Expectations include providing materials such as fertilizer, seed, and irrigation parts for repairs and also providing City Representative to accompany our irrigation technician for monthly inspections.

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Equipment
Mariposa Landscapes Inc. operates a modern fleet of vehicles and equipment—all less than five years old and serviced regularly by our in-house mechanics to ensure peak reliability. We offer large capacity mowing equipment that most competitors can't match, giving us a unique edge in efficiently maintaining large sites. Every crew truck is outfitted with essential hand tools, a First Aid kit, water, and clear safety instructions in case of emergencies. Our investment in top-tier equipment and quick-response support means we consistently meet or exceed city standards—delivering dependable, high-quality results, every time To ensure uninterrupted service:
● We staff a full team of experienced mechanics
● Maintain a stock of backup equipment, ready when needed ● Station mechanics within 30–60 minutes of every site
Anticipated Project Specific Equipment
The following list is a working outline and may be refined with approval from designated representatives. Any adjustments will be made thoughtfully to ensure alignment with operational needs and project goals.

Regular Vehicles Periodic Vehicles
QTY Vehicles QTY Vehicles
2 Truck Chevy, Dbl Cab, Landscape body 1 Truck Toyota Tacoma w/Irrigation Setup 1 Truck Chevy, Single Cab, Spray Truck
2 Truck Chevy, Dbl Cab, Landscape body
Regular Equipment Periodic Equipment
QTY Equipment QTY Equipment
2 Trailer 77” x 12’ 1 Trailer 82” x 16’
2 Trimmer String (Weedeater) 2 Mower 72in, Recycler
2 Blower backpack 2 Blower backpack
2 Hedge Trimmer 59” Articulated 1 Edger Stick Type
1 Mower 72in, Reel 1 Pressure Washer 185gal w/Trailer
1 Edger Stick Type 1 Tractor Kubota PTO HP-40
2 Truck and Tools Equipment 1 Attachment core, seed spreader 4 Truck and Tools Equipment

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Quality Control Program
At Mariposa Landscapes, quality control isn’t just a process—it’s part of our culture. Guided by the principle “Plan your work and work your plan,” our Quality Control Program ensures every project not only meets but exceeds expectations. By managing quality proactively and resolving issues quickly, we give client representatives—such as Public Works Inspectors or Property Managers—the confidence to focus on their higher priorities. The result: lasting partnerships and consistently high-quality outcomes.

Core Objectives
Our Quality Control Program is
anchored in four key goals:

Consistency
Deliver uniform, high-quality
results across every project and
service area.

Proactive Problem-Solving
Identify and resolve potential
issues before they become
disruptions.

Client Satisfaction
Build trust through
transparency, on-time delivery,
and clear communication.

Continuous Improvement
Refine processes using feedback
and data to raise performance
over time.

Technology That Enhances Quality
We leverage advanced tools to improve precision and efficiency. GIS Mapping Systems provide accurate inventories of trees, irrigation systems, and other landscape assets, enabling smarter resource allocation and better service outcomes.

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Work-in-Process Inspections
Account Managers perform both initial and
ongoing inspections to confirm that all tasks meet
established quality standards. Any deviations are
immediately documented and corrected to keep
projects on track.

Systematic Problem Resolution
When issues arise, they are quickly contained and
resolved through repair, replacement, or rework.

All completed corrections are re-inspected to
ensure the problem is fully resolved and does not
reoccur.

Management Monitoring
Supervisors provide an added layer of
accountability by monitoring operations and
ensuring strict adherence to quality plans. Their
oversight applies proven problem-solving methods
and process controls to maintain consistency.

Client Feedback Integration
Open and regular communication with clients
ensures expectations are clear, progress is
transparent, and feedback is continuously
integrated. This proactive approach builds trust and
drives ongoing improvement.

Implementation Process
A strong Quality Control Program, paired with
consistent reporting, is essential to the success of any service contract. Quality control ensures that work is
performed to the highest standard, reducing costly
errors and avoiding disruptions. Active reporting keeps clients informed in real time, building transparency
and trust. Together, these practices create
accountability, strengthen client relationships, and
ensure that every project not only meets but exceeds
expectations ultimately supporting both the client’s
goals and the long-term success of the partnership.

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Quality Control Form Sample
Inspected By: Inspection Date:

Areas & Tasks: Current Quality? Safety
Hazards?
Site Name:

Acct. Mgr.:

Turf Areas Poor Average Excellent Yes No Comments and
Recommendations:

Litter Control
Turf Overall Health
Mowing
Edging & Detailing
Chemical Edging and Detailing
Broadleaf & Weed Control
Irrigation System/Moisture Levels
Soil compaction
Fertilizations
Pest Control
Safety Clearance
Shrubs & G.C Areas Poor Average Excellent Yes No Comments and Recommendations:

Shrubs & Hedges
Ground‐Covers
Grasses & Sedges
Roses
Color Flowers
Deadheading & Cleaning
Weed Control
Irrigation/Moisture Levels
Mulching
Pest Control
Removal of Dead Plants
Safety Clearance
Litter Control
Hardscapes, Playgrounds &
Building Poor Average Excellent Yes No Comments and Recommendations:

Blowing
Pressure Washing (If Applicable)
Parking Lot Sweeping
Weed Control
High and Low Dusting
Restroom Cleaning
Gym Floor cleaning
Ball Field prep.

Safety Clearance
Tot‐Lot Maintenance
D.G. and Concrete Areas

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Relevant Experience
Experience in Performing Similar Work for Other Municipalities Mariposa Landscapes Inc. is one of the few contractors locally that has the experience, necessary equipment, and manpower to achieve the Scope of Services outline in the City of Montebello RFP No. 26-01. The technical and professional skills gained over the years by maintaining numerous government facilities and public works projects gives Mariposa Landscapes firsthand experience to maintain the Scope of Services. Below are a few of the government entities serviced within our Irwindale Branch.

City of Baldwin Park
Landscape Maintenance 2020-Current
Scope: Landscape Maintenance of street medians, right of way planters, and slopes. Duties include litter control, planters maintenance, turf maintenance, irrigation maintenance, pest control, weed abatement.

City of Monrovia
Landscapes Maintenance of Parks, Medians/Open Spaces, Water Sites 2017-Current Scope: Turf Mowing and edging, shrub pruning, fertilizer application, weed control, rodent control, litter removal, cleaning of walkways and hardscapes.

City of Artesia
Landscape Maintenance for Medians, Vines, Fountains and Facilities 2020-Current Scope: Landscape Maintenance city-wide medians, fountains and facilities. This includes irrigation monitoring and maintenance, herbicides/pesticides applications. Weed abatement, turf mowing/edging and fertilization, tree pruning/trimming, shrubs/ground cover maintenance, shrub/groundcover fertilization, hard surfaces and rose care.

City of Monterey Park
Landscape Maintenance and Irrigation 2022-Current
Scope: Landscape Maintenance of Medians and Parkways- Shrub, groundcover, vine and landscape mulch maint, Tree maintenance, weed control, pest control, and hardscape maint City of Arcadia
Landscapes Maintenance of City Parks, Medians and Parkways 2013-Current Scope: Irrigation, aeration, fertilization, mowing, edging, pruning, weed control, pest control and debris removal.

City of Glendora
Citywide Landscape Maintenance 2021-Current
Scope: Turf, sports fields, groundcover, tree clearance, litter control, irrigation, weed control, fertilization, pest management, parking lot sweeping, hardscape cleaning, playground maintenance, weed abatement.

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List of Most Recent Contracts

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Appendix “C” Reference Sheet
Please see planetbids submission for references.

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Resumes
Area Manager Profiles
Tony Valenzuela – Area Manager Irwindale
Experience & Credentials
Tony has over 12 years’ experience in the landscape industry. As you can see from his certifications and training, Tony is always striving to add to his knowledge. He exemplifies Mariposa’s key differentiator, horticultural knowledge and expertise. This is especially true when it comes to irrigation. ● Harvard Management Essentials Certified – Harvard Business School ● Qualified Applicator Certificate, Category B, C
● Pesticide IPM and Safety Schools Act trained
● Certified Landscape Technician, Exterior Maintenance
● Certified Landscape Manager, Exterior Maintenance
● EPA WaterSense – Qualified Water Efficient Landscape
● SDCWA San Diego – Recycled Water Site Supervisor Certified ● Irvine Ranch Water District Water Management Certified ● CIRT – Certified, Water Auditor, Installer & Repair Technician Account Manager
Juan De La Torre – Account Manager Irwindale
Experience & Credentials
Highly skilled professional with over 35 years of experience in irrigation, complemented by over 16 years of management and 13 years of sales expertise.

Juan graduated with a degree in engineering from the University of Guadalajara in 1987. Holds both a Qualified applicator certificate and a Certified Landscape Technician Certification in Irrigation (March 2009). Bilingual in Spanish and English, bringing a wealth of knowledge and leadership to drive operational success in landscape and irrigation projects.
• 35 years of experience in the landscape industry
• Qualified Applicator License
• Certified Landscape Technician, Irrigation
Ongoing Training
• Continuous OSHA Safety Training

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Proposed Scope of Services
Project Specific Methodology
Service Frequency Description
Concrete
Surfaces
Weekly
Base crew will be responsible for keeping concrete surfaces free of litter and debris. All litter and debris picked up will be disposed of at the end of the workday.

Irrigation Monthly
Irrigation technicians shall perform monthly irrigation system checks and adjust sprinkler system function and coverage following mowing or recurring maintenance activity with the supervision of the City Representative. Technicians shall also be responsible for programing controllers at the appropriate timeframes. Irrigation repairs shall be done on an as needed frequency with the City providing the materials needed for such repairs.

Litter and
Debris
Weekly
During their weekly rounds of all sites, the base crew will remove and dispose of litter and debris accumulated. During these checks special attention shall be given to drains and gutter to keep them free of dirt and clippings.

Plant
Material/
Planters
Weekly
Base crew shall be responsible for following a pruning schedule to keep all plants at appropriate heights as described in the scope of work. They will also apply fertilizer 3 times per year with fertilizer provided by the City.

Turf
Maintenance
Weekly
Mow crew will be responsible for the turf maintenance at all locations except for the City Park Sports Turf. Mulching gas mowers will be used while ensuring no scalping or visible clippings are left behind. Any material generated during mowing operations shall be removed from site and disposed of at designated green waste disposal area. Mowing shall be carried out with the use of 2-72in mowers.

Edging schedule will take place congruent with mowing schedule using edgers, no string trimmers.

City Park
Sports Turf
Weekly
Oct 1-Feb 28
Twice per Week
March 1 – Oct 3
Additional helper shall assist in the mowing of the City Park Sports turf. This will ensure a reel mower used Onsight and include he additional frequencies needed for mowing.

Waste
Receptacles
Weekly All trash can liners shall be replaced and disposed of by the base crew.

Tree
Trimming
As Needed Base Crew will be responsible for performing tree trimming clearance only as needed in locations described in Appendix E.

Steam
Cleaning
Monthly
Seasonal Crew shall be responsible for ensuring all walkways, benches, restroom pads, drinking fountains, playground equipment, bleachers and gazebos steams pressure washed.

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Proposed Schedule
The schedule outlined below is subject to change and requires approval from the designated representatives. Any adjustments will be made to align with operational requirements. At the commencement of the contract, our Project Manager will submit the annual schedule, and a monthly report will be provided at the start of each month for the representatives Weekly Average
Monday Tuesday Wednesday Thursday Friday
Base Crew X X X X X
Mow Crew X X X X
Irrigation X X X
Yearly Average
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Concrete
Surfaces WK WK WK WK WK WK WK WK WK WK WK WK
Irrigation MO MO MO MO MO MO MO MO MO MO MO MO
Litter and Debris WK WK WK WK WK WK WK WK WK WK WK WK
Plant Materials/
Planters

WK WK WK WK WK WK WK WK WK WK WK WK
Turf
Maintenance WK WK
2/
WK
2/
WK
2/
WK
2/
WK
2/
WK
2/
WK
2/
WK

WK WK WK
City Park Sports
Turf MO MO MO MO MO MO MO MO MO MO MO MO
Waste
Receptacles WK WK WK WK WK WK WK WK WK WK WK WK
Tree Trimming
Clearance

AN AN AN AN AN AN AN AN AN AN AN AN
Steam Cleaning MO MO MO MO MO MO MO MO MO MO MO MO
*AN = as needed *MO = monthly *WK = weekly *2/WK = 2 times per week

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Jobs Start Up
Notice to
Proceed
60-Day
Evaluation
30-Day
Evaluation
Job Start
90-Day
Evaluation
For new contracts, we need a signed agreement before buying trucks or equipment. During this time, we meet with the client, review the schedule, map the site, take measurements, and order materials like fertilizer and weed control products.

On day one, crews arrive with maps, task lists, and a schedule.

Management oversees logistics, and technicians inspect irrigation systems. Any issues are documented with repair costs and a completion timeline.

We will hold a review meeting with the customer to discuss progress, clarify any unclear scope items, and adjust timelines or site needs. An action plan and updated irrigation inspection are provided.

We expect smooth operations and will survey the customer on the proposal process, transition, and performance. Our goal is complete satisfaction and top ratings.

The customer will receive a survey with a single question: "Would you recommend Mariposa Landscapes to other customers right now?" Our goal is to receive an enthusiastic “Yes” response, confirming their satisfaction and confidence in our services.

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Conflict of Interest Statement
Mariposa Landscapes, Inc hereby confirms it does not have any financial, business or other relationship with he City that may impact the selection process.

Appendix “C” Reference Sheet
RFP 26-01 Citywide Landscape Maintenance Services
Entity Name _________________________________________________________________________ Business Address ____________________________________________________________________ Name of Contact ______________________________________________________________________ Title Contact _________________________________________________________________________ Telephone Number of Contact ___________________________________________________________ Email of Contact ______________________________________________________________________ Description of Project __________________________________________________________________ Date of Service _______________________________________________________________________ Entity Name _________________________________________________________________________ Business Address ____________________________________________________________________ Name of Contact ______________________________________________________________________ Title Contact _________________________________________________________________________ Telephone Number of Contact ___________________________________________________________ Email of Contact ______________________________________________________________________ Description of Project __________________________________________________________________ Date of Service _______________________________________________________________________ Entity Name _________________________________________________________________________ Business Address ____________________________________________________________________ Name of Contact ______________________________________________________________________ Title Contact _________________________________________________________________________ Telephone Number of Contact ___________________________________________________________ Email of Contact ______________________________________________________________________ Description of Project __________________________________________________________________ Date of Service _______________________________________________________________________ City of Glendora 1636 Compromise Line Rd., Glendora, CA 91741 Matthew Boespflug Parks and Landscape Contracts Supervisor (626) 852-4871 [email protected] Citywide Landscape Maintenance 2022 - Current City of Baldwin Park 13135 E. Garvey Ave, Baldwin Park CA 91706 Anthony Vazquez Public Works Manager (626) 960-3993 [email protected] Landscape Maintenance Services 2020-Current City of Monrovia 415 S Ivy Ave, Monrovia, CA 91016 Todd Hull Deputy Director of Public Works (626) 253-0013 [email protected] Landscape Maintenance Services 2017-Current Page 739 of 1646 Appendix “D”
Required Bidder Information
NAME OF CONTRACTOR: __________________________________________________________________ TYPE OF FIRM: __________ Individual __________ Partnership __________ Corporation ADDRESS: ________________________________________________________________________________ DIR #: ____________________________________
C-27 LICENSE NO.: _________________________
NAME AND TITLE OF ALL OFFICERS OF THE FIRM:

NO. OF YEARS AS A CONTRACTOR IN LANDSCAPE MAINTENANCE WORK OF THIS TYPE: ________ FIVE CONTRACTS OF THIS SIZE AND TYPE CURRENTLY OR RECENTLY PEFORMED:

DATE CONTRACT AMOUNT TYPE OF PROJECT CONTACT INFORMATION NOTE: If requested by the City, the contractor shall furnish a notarized financial statement, references, and other information sufficiently comprehensive to permit an appraisal of financial conditions.

Mariposa Landscapes, Inc. X
6232 Santos Diaz St., Irwindale, CA 91702 1000005079 592268 48 Years 2022 -
Current
$459,948.00 Landscape and Irrigation
Maintenance
City of Azusa - Roy Chavez
[email protected]
(626) 812-5259
2013 -
Current
$522,936.00 Landscape Maintenance
Services
City of Arcadia - Dave Thompson
[email protected]
(626) 254-2709
2022 -
Current
$933,876.00 Citywide Landscape
Maintenance
City of Glendora - Matthew Boespflug
[email protected]
(626) 852-4871
2020 -
Current
$100,000.00 Landscape Maintenance
Services
City of Baldwin Park - Anthony Vazquez
[email protected]
(626) 960-3993
2017 -
Current
$708,991.00 Landscape Maintenance
Services
City of Monrovia - Todd Hull
[email protected]
(626) 253-0013
Terry Noriega, President Antonio Valenzuela, Secretary Theresa Lu, Chief Financial Officer Page 740 of 1646

DESIGNATION OF SUBCONTRACTORS
A bidder proposing to subcontract any portion of the work and to procure materials and equipment from supplier sand vendors shall identify all proposed subcontractors, suppliers, and vendors below.

NAME, ADDRESS, PHONE NUMBER, DIR #, AND SUBCONTRACTORS LICENSE NUMBER NAME ADDRESS PHONE # DIR # SUB

CONTRACTOR
LICENSE #

TYPE OF WORK
None