CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Monday, April 6, 2026
4:00 PM PST – Special Meeting/Closed Session
5:30 PM PST – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive
Rancho Cordova, CA 95670
211 Meyer Avenue
Hamel, IL 62046
How to Observe or Listen to the Meeting:
• Online via Zoom: https://cityofranchocordova.zoom.us/j/81630466928 • Webinar ID: 816 3046 6928
• By phone: +1 669 900 6833 or +1 253 215 8782
• Webinar ID: 816 3046 6928
Public Comment
Members of the public who wish to address the City Council may do so in person during the meeting by completing and submitting a Speaker Card to the City Clerk.
Members of the public who wish to provide public comment via email will need to submit comments to [email protected] no later than 2:00 p.m. on Monday, April 6, 2026. Written comments received no later than 2:00 p.m. will be distributed to the Council, filed in the record, and will not be read aloud. All comments submitted later than 2:00 p.m. will be distributed to the Council.
If you have questions related to the City Council Meeting, please contact the City Clerk’s Office at (916) 851-8720 before Monday, April 6, 2026, at 2:00 p.m.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, April 6, 2026
AGENDA
1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
2. PUBLIC COMMENT
At a special meeting, citizens wishing to address the Council for any matter on the agenda may do so at the time the matter is discussed. Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking action on any item not on the agenda.
3. ADJOURN TO CLOSED SESSION
Mayor Gatewood will adjourn the meeting to closed session.
4. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
5. CLOSED SESSION
Council will meet in closed session to discuss the following items:
5.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4) (one case): Potential Litigation Related to National Opioid Cases and Settlement (In re: National Prescription Opiate Litigation, U.S.D.C., Northern District of Ohio, MDL No. 2804, Case No. 17-MD-2804).
5.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 10834 International Drive, Rancho Cordova. APN: 072-0690-093- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: CEGM Rancho Cordova LLC. Under Negotiation: Price and Terms of Payment.
5.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Properties: 10734 International Drive and 10730 International Drive, Rancho Cordova. APN: 072-0690-113-0000 and 072-0690-114-0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Negotiating Parties: International Drive Property LLC. Under Negotiation: Price and Terms of Payment.
5.4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 3043 Gold Canal Drive, Rancho Cordova. APN: 072-0470-029- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: SKEJUL LLC. Under Negotiation: Price and Terms of Payment.
5.5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Properties: 10845 International Drive and 10875 International Drive, Rancho Cordova. APN: 072-0690-099-0000 and 072-0690-098-0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Negotiating Parties: VSP Holding Company Inc. Under Negotiation: Price and Terms of Payment.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, April 6, 2026
5.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 11125 International Drive, Rancho Cordova. APN: 072-0680-062- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Cherry Blossom Properties LLC. Under Negotiation: Price and Terms of Payment.
5.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 11155 International Drive, Rancho Cordova. APN: 072-0680-063- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Dominic L Cortese Family Partnership L P. Under Negotiation: Price and Terms of Payment.
5.8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 11185 International Drive, Rancho Cordova. APN: 072-0680-064- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Corsair Management Limited Partnership. Under Negotiation: Price and Terms of Payment.
5.9. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 2810 Zinfandel Drive, Rancho Cordova. APN: APN 072-0330-002- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: AJ Heritage Properties. Under Negotiation: Price and Terms of Payment.
5.10. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 2880 Sunrise Boulevard, Rancho Cordova. APN: 072-0490-018- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: HNJ Farms. Under Negotiation: Price and Terms of Payment.
5.11. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 2875 Kilgore Road, Rancho Cordova APN: 072-0490-024-0000.
City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Under Negotiation: Price and Terms of Payment.
6. OPEN SESSION - REPORT FROM CLOSED SESSION
The City Attorney will report on action taken in closed session.
7. ADJOURNMENT OF SPECIAL MEETING
Mayor Gatewood will adjourn the special meeting to the regular meeting in the David B.
Roberts Council Chambers.
8. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
9. METRO CABLE TV TELEVISION ANNOUNCEMENT
The Clerk will announce the meetings video recording and playback schedules.
10. PLEDGE OF ALLEGIANCE
The Mayor will call on someone in attendance to lead the Pledge.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, April 6, 2026
11. INVOCATION
Dan DeShong with River City Christian Church will give the invocation.
12. PRESENTATIONS
12.1. Presentation of Proclamation in Honor of Fair Housing Month.
12.2. Vice Mayor Linda Budge's Birthday on April 10, 2026.
13. PUBLIC COMMENT
Members of the public wishing to address the Council for any matter not on the agenda may do so at this time by completing and submitting a Speaker Card to the City Clerk.
For items on the agenda, speakers will be called by the Mayor at the point on the agenda when the item will be heard. Speakers are encouraged to keep comments to three minutes or less and to state name and community of residence.
Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda.
14. COUNCIL REPORTS
15. CITY MANAGER'S REPORT
16. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
16.1. Subject: Meeting Minutes from the Regular City Council Meeting of March 16, 2026.
Recommendation: Adopt the minutes.
16.2. Subject: Second Reading of an Ordinance Establishing a Special Tax for Transit-Related Services for the Big Baller Storage RV Project.
Recommendation: Waive the second reading and adopt the Ordinance.
16.3. Subject: A Resolution Approving a Funding Commitment of $6,300,000 to Related California and Its Affiliate Affordable Housing L.P. for the Mills Station Affordable Housing Project.
Recommendation: Adopt the Resolution.
16.4. Subject: A Resolution Authorizing Execution of an Option Agreement for a Ground Lease with Related California for the Mills Station Affordable Housing Project and Declaring the Property as Exempt Surplus Land Pursuant to Government Code Section 37364 of the California Surplus Land Act.
Recommendation: Adopt the Resolution.
16.5. Subject: A Resolution Approving the City’s Conditional Commitment to Support and Implement Sustainable Transportation Infrastructure Funding for the Mills Station Affordable Housing Project.
Recommendation: Adopt the Resolution.
16.6. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2024-95-2 to the Professional Services Agreement with Claggett Wolfe Associates to
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, April 6, 2026
Eliminate the $100,000 Annual Allocation Cap Funding Limit while Maintaining the not to Exceed Amount of $500,000 through June 30, 2029 for Assistance with Economic Development Projects.
Recommendation: Adopt the Resolution.
16.7. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2026-62 with The Cultural Planning Group LLC in an Amount not to Exceed $135,000 to Update the Arts Strategic Plan.
Recommendation: Adopt the Resolution.
16.8. Subject: A Resolution Authorizing the Public Works Director to Submit and Execute Applications and Documents for the Sacramento Area Council of Governments System (SACOG) Preservation Funding Program.
Recommendation: Adopt the Resolution.
16.9. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2023-263-2 with Mark Thomas & Company, Increasing the Contract Amount from $580,500, to an Amount not to Exceed $890,738, for the Rossmoor Bar Trails Enhancements Planning Project.
Recommendation: Adopt the Resolution.
16.10. Subject: A Resolution Rescinding Resolution No. 129-2017, Resolution No. 118-2020, Resolution No. 115-2024, and Resolution No. 137-2025 Related to the Community Enhancement & Investment Fund Oversight Committee.
Recommendation: Adopt the Resolution.
16.11. Subject: City Council February 2026 Workshop Summary Report.
Recommendation: Receive the City Council Workshop Summary Report from February 2026.
16.12. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2025-128-1 with the California Capital Film Office for Film Office Operations, Digital Media Production, and Documentary Services.
Recommendation: Adopt the Resolution.
16.13. Subject: A Resolution of Intention to Modify the Rancho Cordova Tourism Business Improvement District.
Recommendation: Adopt the Resolution.
17. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
None.
18. PUBLIC HEARING ITEMS
None.
19. REGULAR CALENDAR ITEMS
19.1. Subject: Fiscal Year 2026-27 Community Enhancement & Investment Fund Grant Applications.
Recommendation: Receive an overview of the FY 2026–27 CEIF applications and the upcoming evaluation and funding recommendation process.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, April 6, 2026
19.2. Subject: A Resolution Approving the Rancho Cordova Active Transportation Plan to Improve Walking, Biking, and Rolling in Rancho Cordova.
Recommendation: Adopt the Resolution.
20. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
21. ADJOURN TO CLOSED SESSION
Mayor Gatewood will adjourn the meeting to closed session.
22. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Joe Little, Siri Pulipati, David Sander, and Mayor Garrett Gatewood
23. CLOSED SESSION
Council will meet in closed session to discuss the following item:
23.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4) (one case): Potential Litigation Related to National Opioid Cases and Settlement (In re: National Prescription Opiate Litigation, U.S.D.C., Northern District of Ohio, MDL No. 2804, Case No. 17-MD-2804).
23.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 10834 International Drive, Rancho Cordova. APN: 072-0690-093- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: CEGM Rancho Cordova LLC. Under Negotiation: Price and Terms of Payment.
23.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Properties: 10734 International Drive and 10730 International Drive, Rancho Cordova. APN: 072-0690-113-0000 and 072-0690-114-0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Negotiating Parties: International Drive Property LLC. Under Negotiation: Price and Terms of Payment.
23.4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 3043 Gold Canal Drive, Rancho Cordova. APN: 072-0470-029- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: SKEJUL LLC. Under Negotiation: Price and Terms of Payment.
23.5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Properties: 10845 International Drive and 10875 International Drive, Rancho Cordova. APN: 072-0690-099-0000 and 072-0690-098-0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Negotiating Parties: VSP Holding Company Inc. Under Negotiation: Price and Terms of Payment.
23.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 11125 International Drive, Rancho Cordova. APN: 072-0680-062- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Cherry Blossom Properties LLC. Under Negotiation: Price and Terms of Payment.
23.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 11155 International Drive, Rancho Cordova. APN: 072-0680-063-
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, April 6, 2026
0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Dominic L Cortese Family Partnership L P. Under Negotiation: Price and Terms of Payment.
23.8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 11185 International Drive, Rancho Cordova. APN: 072-0680-064- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Corsair Management Limited Partnership. Under Negotiation: Price and Terms of Payment.
23.9. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 2810 Zinfandel Drive, Rancho Cordova. APN: APN 072-0330-002- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: AJ Heritage Properties. Under Negotiation: Price and Terms of Payment.
23.10. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 2880 Sunrise Boulevard, Rancho Cordova. APN: 072-0490-018- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: HNJ Farms. Under Negotiation: Price and Terms of Payment.
23.11. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 2875 Kilgore Road, Rancho Cordova APN: 072-0490-024-0000.
City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Under Negotiation: Price and Terms of Payment.
24. OPEN SESSION - REPORT FROM CLOSED SESSION
The City Attorney will report on action taken in closed session.
25. ADJOURNMENT
ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.
Unless the Council adopts a motion to extend the meeting, any item that is not initiated before 11:00 p.m. will be continued to the next day at 5:30 p.m. or scheduled on the next regular meeting agenda of the Council.
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.
The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Thursdays or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
April 28, 2026 5:30 PM Special Meeting/Work Session
May 4, 2026 4:00 PM Special Meeting/5:30 PM Regular Meeting
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, April 6, 2026
May 18, 2026 5:30 PM Regular Meeting
May 26, 2026 5:30 PM Special Meeting/Work Session
June 1, 2026 4:00 PM Special Meeting/5:30 PM Regular Meeting June 15, 2026 5:30 PM Regular Meeting
June 23, 2026 5:30 PM Special Meeting/Work Session
July 6, 2026 4:00 PM Special Meeting/5:30 PM Regular Meeting If you have any technical questions related to the agenda items, please contact City Hall at (916) 851- 8700.
The Rancho Cordova City Council meeting will be videotaped in its entirety and will be cablecast without interruption on Metro Cable 14, the Government Affairs Channel on the Comcast and Direct TV U-Verse Systems. Closed Captioning will be available on the playback cablecast. A DVD copy is available from the City Clerk’s Department and a webcast of this meeting will be available for viewing via video streaming from the City’s website within 48 hours of adjournment of this meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Stacy Leitner, City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the April 6, 2026, Regular Meeting of the Rancho Cordova City Council was posted and available for review on April 2, 2026, at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the city website at www.cityofranchocordova.org.
Signed April 2, 2026, at Rancho Cordova, California.
Stacy Leitner, CMC
City Clerk
ITEM 16.1. ATTACHMENT 1
CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Monday, March 16, 2026
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
The Marriott Marquis Hotel - Lobby
901 Massachusetts Avenue, NW
Washington, DC 20001
DRAFT MINUTES
1. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Gatewood called the Regular meeting to order in the David B. Roberts Council Chambers at 5:35 p.m.
Council Members Present: Linda Budge, Joe Little (arrived at 5:38 p.m.), Siri Pulipati, David Sander (attended via teleconference), and Mayor Garrett Gatewood Council Members Absent: None
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner
2. METRO CABLE TV TELEVISION ANNOUNCEMENT
The City Clerk read the meetings recordings and playback schedule.
3. PLEDGE OF ALLEGIANCE
Madhu Rajesh Shanmugam led the pledge.
4. INVOCATION
Chaplain Sylvia with the Sacramento Law Enforcement Chaplaincy gave the invocation.
5. PRESENTATIONS
5.1. Presentation by The Community Enhancement & Investment Fund Department on
ITEM 13.1. ATTACHMENT 1
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, March 16, 2026
Literacy Programs in Recognition of Literacy Month.
Mayor Gatewood opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Larry Leroy Ladd - no comments
Mayor Gatewood closed the public comment period.
5.2. Introduction of New Employees Aron Vasquez, Payroll & Accounting Technician by Jacob Nunez, Management Analyst II, Dang Bui, Assistant Civil Engineer by Margarita Dronov, Associate Civil Engineer, and Sindia Maya, Assistant Civil Engineer by Kristine Courdey, Principal Civil Engineer.
6. PUBLIC COMMENT
Mayor Gatewood opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Larry Leroy Ladd
2. Cemileah Robinson
3. Denzel Harry
Mayor Gatewood closed the public comment period.
7. COUNCIL REPORTS
Council reported on events since the last meeting.
8. CITY MANAGER'S REPORT
City Manager Micah Runner gave his report.
9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
Mayor Gatewood opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Larry Leroy Ladd - no comments
Mayor Gatewood closed the public comment period.
ACTION: Motion to approve items 9.1 through 9.3 by Budge second by Pulipati; Motion passed with a 5:0 vote.
9.1. Subject: Meeting Minutes from the Regular City Council Meeting of March 2, 2026.
Recommendation: Adopt the minutes.
9.2. Subject: A Resolution of Change to the City of Rancho Cordova State of California Freeway Agreement for U.S. Highway 50 to Reflect the Construction of the Zinfandel Drive Bicycle and Pedestrian Overcrossing Project within U.S. Highway 50.
Recommendation: Adopt the Resolution.
9.3. Subject: A Resolution Authorizing the Acquisition of the Property at 10744 Gold Center Drive, Rancho Cordova, APN 072-0610-090-0000, and Authorizing Execution of a Purchase and Sale Agreement, and Certificate of Acceptance and Recordation of a Grant Deed.
Recommendation: Adopt the Resolution.
ITEM 13.1. ATTACHMENT 1
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, March 16, 2026
10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
Mayor Gatewood opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Larry Leroy Ladd
Mayor Gatewood closed the public comment period.
ACTION: Motion to approve items 10.1 and 10.2 by Budge second by Pulipati; Motion passed with a 5:0 vote.
10.1. Subject: A Resolution Declaring a Protest Hearing and Authorizing the Mailing of Property Owner Ballot Relating to the Imposition of the Annual Stormwater Utility Fee for the Asteria Flats Apartments Project.
Recommendation: Adopt the Resolution.
10.2. Subject: A Resolution Creating Special Tax Area Zone 35 and First Reading of an Ordinance Establishing a Special Tax for Transit-Related Services for the Big Baller Storage RV Project.
Recommendation: Adopt the Resolution and introduce and waive the first reading of the Ordinance.
11. PUBLIC HEARING ITEMS
None.
12. REGULAR CALENDAR ITEMS
12.1. Subject: A Resolution Authorizing the City Manager to Execute a Memorandum of Agreement with the Sacramento Metropolitan Fire District Related to Planning Entitlements and Land Transfer for Fire Station 61.
Recommendation: Adopt the Resolution.
Mayor Gatewood opened the public comment period. Seeing no speakers, Mayor Gatewood closed the public comment period.
ACTION: Motion to approve item 12.1 by Budge second by Pulipati; Motion passed with a 5:0 vote.
13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
None.
14. ADJOURN TO CLOSED SESSION
Mayor Gatewood opened the public comment period. Seeing no speakers, Mayor Gatewood closed the public comment period.
Mayor Gatewood adjourned the meeting to closed session at 6:35 p.m.
15. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Mayor Gatewood called closed session to order at 6:36 p.m.
Council Members Present: Linda Budge, Joe Little, Siri Pulipati, and Mayor Garrett Gatewood
Council Members Absent: David Sander
ITEM 13.1. ATTACHMENT 1
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, March 16, 2026
Staff Members Present: Adam Lindgren and Micah Runner
16. CLOSED SESSION
Council met in closed session to discuss the following item:
16.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)(Two cases).
17. OPEN SESSION - REPORT FROM CLOSED SESSION
City Attorney Adam Lindgren reported that staff was given direction and no reportable action was taken in closed session.
18. ADJOURNMENT
Mayor Gatewood adjourned the meeting in honor of Vice Mayor Linda Budge at 6:54 p.m.
___________________
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.2.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Quoc Nham, Principal Civil Engineer
SUBJECT: SECOND READING OF AN ORDINANCE ESTABLISHING A SPECIAL
TAX FOR TRANSIT-RELATED SERVICES FOR THE BIG BALLER
STORAGE RV PROJECT
RECOMMENDATION
Waive the second reading and adopt the Ordinance.
RESULT OF RECOMMENDED ACTION
Adoption of the Ordinance would assist the city in meeting the costs of providing transit-related services by creating Special Tax Area Zone No. 35.
BACKGROUND
The City Council adopted Resolution No. 141-2005 on November 7, 2005, providing for a special tax for transit-related services to be imposed upon new development within the city.
Pursuant to that Resolution, a property owner approves a special tax on the parcels within a subdivision or project. The City Council then adopts a Resolution creating a zone that encompasses the subdivision or project and an ordinance establishing the special tax.
On December 15, 2025, the City Council waived the first reading and passed to a second reading of the Ordinance. On the same date, the City Council also approved a Resolution that established Special Tax Zone No. 35, the boundaries of which will be contiguous to the boundaries of The Big Baller Storage RV project.
Following adoption of Ordinance No. 3-2026, a mailed ballot election was scheduled to be held on February 19, 2026, at 1:30 P.M., at which time the ballot(s) were to be tabulated by the City Clerk. The city did not receive the ballot by the deadline, therefore the election failed.
The special tax was brought back to council on March 16, 2026, where the City Council waived the first reading and passed to a second reading of the Ordinance. On the same date, the City Council also approved a Resolution that established Special Tax Zone No. 35, the boundaries of which will be contiguous to the boundaries of The Big Baller Storage RV project.
Following adoption of the Ordinance, a mailed ballot election will be held on May 7, 2026, at 1:30 p.m., in the office of the City Clerk located at 2729 Prospect Park Drive, Rancho Cordova,
City Council Staff Report - Page 2 of 2
CA 95670, at which time the ballot will be tabulated by the City Clerk, and the results will be declared at the City Council meeting on June 1, 2026, if the election is successful.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact to the city.
ATTACHMENT(S)
1. Ordinance
2. Exhibit A to the Ordinance - Annexation Boundary Map
3. Exhibit B to the Ordinance - Property Land Use Category
Ordinance No. XX-2026
ITEM 16.2. ATTACHMENT 1
CITY OF RANCHO CORDOVA
ORDINANCE NO. XX-2026
AN ORDINANCE OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA,
ESTABLISHING A SPECIAL TAX FOR TRANSIT-RELATED SERVICES FOR THE BIG
BALLER STORAGE RV PROJECT SUBJECT TO VOTER APPROVAL
THE CITY COUNCIL OF THE CITY OF THE RANCHO CORDOVA DOES ORDAIN AS FOLLOWS:
Section 1. Purpose, Intent and Authority.
It is of critical importance to the City Council of the City of Rancho Cordova that residents of and employees working in the city receive high quality transit-related services.
In carefully reviewing the city’s budget and revenue projections, it is clear to city staff that the city budget does not contain adequate funding to ensure the continued delivery of adequate high-quality transit-related services unless additional revenues are obtained.
It is the purpose and intent of this non-codified Ordinance to generate additional funds to pay for transit-related services by authorizing the levy of a tax on improved parcels of real property on the secured property tax roll of Sacramento County that are within Zone 35 of the Rancho Cordova Transit-Related Services Special Tax Area (the “Zone”).
This tax is a special tax within the meaning of Section 4 of the Article XIIIA of the California Constitution. Because the burden of this tax falls upon property, this tax also is a property tax, but this tax is not determined according to nor in any manner based upon the value of property; this tax is levied on a parcel and use of property basis. Insofar as not inconsistent with this Ordinance or with legislation authorizing special taxes and insofar as applicable to a property tax that is not based on value, such provisions of the California Revenue and Taxation Code and of Article XIII of the California Constitution as relate to ad valorem property taxes are intended to apply to the collection and administration of this tax (Section 4 of this Ordinance), as authorized by law. This tax is not an ad valorem property tax; it is an excise tax on the use of property. Because the revenue from the tax may be used only to fund transit-related services, it is also a special tax.
The revenues raised by this tax are to be used solely for the purpose of providing transit-related services as are deemed necessary by the City Council for the benefit of the residents and/or employees of Zone 35.
At the time that the Council adopted this non-codified Ordinance, there were zero (0) registered voters residing in Zone 35 and one property owner. Because the Transit-Related Services Special Tax will be imposed on property in Zone 35 and paid by the owner of the property, the Council finds that restricting the vote on the Transit-Related Services Special Tax to property owners in Zone 35 is appropriate and consistent with the principles and requirements of California Constitution article XIIIC (Proposition 218).
Ordinance No. XX-2026
ITEM 16.2. ATTACHMENT 1
Section 2. Definitions.
The following definitions shall apply throughout this Ordinance.
A. "Constant first year dollars" shall mean an actual dollar amount which, in years subsequent to the first fiscal year the tax is levied, shall have the same purchasing price as the base amount in first fiscal year dollars as measured by the Consumer Price Index. The base amount shall be the amount of tax per parcel as specified in Section 3(A) herein. The adjustments from actual to constant dollars shall be made by use of the Consumer Price Index, as specified in Section 3(B) herein.
B. "Consumer Price Index" means the Consumer Price Index for all Urban Consumers (CPI-U) for the San Francisco-Oakland-San Jose Area as published by the U.S.
Department of Labor, Bureau of Labor Statistics. If the Consumer Price Index is discontinued or revised, such other government index or computation with which it is replaced shall be used in order to obtain substantially the same result as would be obtained if the Consumer Price Index had not been discontinued or revised.
C. “Fiscal year" means the period of July 1 through the following June 30.
D. “Parcel" means the land and any improvements thereon, designated by an assessor’s parcel map and parcel number and carried on the secured property tax roll of Sacramento County. For the purposes of this Ordinance, parcel does not include any land or improvements outside the boundaries of Zone 35, nor any land or improvements owned by any governmental entity.
E. “Rancho Cordova Transit-Related Services Special Tax Area" means all the properties within the jurisdictional limits of the City of Rancho Cordova.
F. “Rancho Cordova Transit-Related Services Special Tax Area Zone 35 (the “Zone”) means that portion of the incorporated area of the City of Rancho Cordova located within the boundaries as shown on the map Exhibit A.
G. “Transit-Related Services” means providing, operating, maintaining and subsidizing transit services and all supporting facilities, infrastructure, programs and incentives that benefit the residents of the Rancho Cordova Transit-Related Services Special Tax Area, and shall be calculated and set according to the methodology described in Engineer’s Report County Service Area No. 10 and Benefit Zone No. 1 County of Sacramento, November 18, 2004, which established the methodology for the original service charge for Benefit Zone No. 1.
H. “Voter” means a person who owns real property within Zone 35, as shown on the last equalized assessment role prepared by the Sacramento County Assessor’s Office, at the time that the City Council adopts an ordinance authorizing the imposition of a transitrelated services tax to the voters of Zone 35.
Section 3. Amount and Level of Taxes.
The tax per year on each parcel in the Zone shall not exceed the amount applicable to the parcel, as specified below.
Ordinance No. XX-2026
ITEM 16.2. ATTACHMENT 1
A. For First Fiscal Year:
The tax per year for the first fiscal year (July 1, 2026 through June 30, 2027) shall be the amount of Tax per Parcel for a Land Use Code Category as set forth on Exhibit B hereto. The use code assigned to each parcel shall be reviewed and updated periodically.
Rates in Exhibit B shall be calculated and set according to the methodology described in Engineer’s Report County Service Area No. 10 and Benefit Zone No. 1 County of Sacramento, November 18, 2004, which established the methodology for the original service charge for Benefit Zone No. 1.
B. For Subsequent Fiscal Years:
In order to keep the tax on each parcel in constant first year dollars for each fiscal year subsequent to the first fiscal year, the tax per year shall be adjusted as set forth below to reflect any increase in the Consumer Price Index beyond the first fiscal year the tax is levied.
In June or July of each year, City Council shall determine the amount of taxes to be levied upon the parcels in Zone 35 for the then current fiscal year, as set forth below.
For each Land Use Category on Exhibit B, the tax per year on each parcel for each fiscal year subsequent to the first fiscal year shall be an amount determined as follows:
Tax Per Parcel
For then Current =
Fiscal Year
Tax Per Parcel
For Immediately
Preceding X
Fiscal Year
Consumer Price Index
from April of immediately
Preceding Fiscal Year to April of
then Current Fiscal Year
OR 6 percent, whichever is less
Provided, however, that in no event shall the tax per parcel for any fiscal year be less than the amount established for the first fiscal year.
C. Nature of Tax Levy.
The taxes levied on each parcel pursuant to this Article shall be a charge upon the parcel and shall be due and collectible as set forth in Section 4, below.
Section 4. Collection and Administration.
A. Taxes as Liens Against the Property.
The amount of taxes for each parcel each year shall constitute a lien on such property, in accordance with Revenue and Taxation Code Section 2187, and shall have the same effect as an ad valorem real property tax lien until fully paid.
B. Collection.
The taxes on each parcel shall be billed on the secured roll tax bills for ad valorem property taxes and are to be collected in the same manner in which Sacramento County collects secured roll ad valorem property taxes. Insofar as feasible and insofar as not inconsistent with this Ordinance, the times and procedures regarding exceptions, due dates,
Ordinance No. XX-2026
ITEM 16.2. ATTACHMENT 1
installment payments, corrections, cancellations, refunds, late payments, penalties, liens, and collections for secured roll ad valorem property taxes (as established by Sacramento County) shall be applicable to the collection of this tax. Notwithstanding anything to the contrary in the foregoing, as to this tax:
1. The secured roll tax bills shall be the only notices required for this tax; and
2. The homeowners and veterans exemptions shall not be applicable because such exemptions are determined by dollar amount of value.
C. Costs of Administration by County.
The reasonable costs incurred by the County officers collecting and administering this tax shall be deducted from the collected taxes.
D. Use of Tax Revenue.
The revenue collected from the tax imposed by this ordinance shall be placed into a separate account and may be used only to fund transit-related services, including the costs of administering and collecting the tax and enforcing the provisions of this ordinance.
Revenue from the tax may be used for transit-related services citywide.
E. Refunds.
1. Whenever the amount of any tax, interest or penalty has been overpaid or paid more than once or has been erroneously or illegally collected or received by the city pursuant to this ordinance, it may be refunded as provided in this Section.
2. No refund may be made except upon a written claim verified by the person who paid the tax or by his or her guardian or conservator or the executor or administrator of his or her will or estate and stating the grounds upon which the claim is made. All claims filed pursuant to this subsection must be presented within one year after payment of the amount for which the claimant is seeking a refund.
3. No order of a refund may be made until a written claim therefor has been presented in accordance with this subsection. No suit for money, damages or a refund may be brought against the city until a written claim therefor has been presented to the city and has been acted upon or has been deemed rejected by the city, in accordance with this subsection. Only the person who filed the claim may bring such a suit, and if another person should do so, judgment shall not be rendered for the plaintiff.
F. Initiatives to Affect Tax.
Consistent with the California Constitution (art. XIIIC, § 3) the tax imposed by this ordinance may be affected by initiative. The procedures for qualification of such an initiative and the election on a qualified initiative shall be consistent with the California Constitution (art. 2, sec. 8), the California Elections Code (Chapter 3 of Division 9), and the Municipal Code. The minimum number of signatures necessary to qualify an initiative to affect the tax approved by this ordinance shall be equal to 5 percent of the votes in the city for all
Ordinance No. XX-2026
ITEM 16.2. ATTACHMENT 1
candidates for Governor at the last gubernatorial election. The election on a qualified initiative to affect the tax shall be a regular citywide election. An initiative affecting the tax shall be approved only if at least two-thirds of the votes cast on the measure are in favor of its approval.
Section 5. Severability Clause.
If any article, section, subsection, sentence, phrase of clause of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion of this Ordinance. The voters of Zone 35 hereby declare that they would have adopted the remainder of this Ordinance, including each article, section, subsection, sentenced phrase or clause, irrespective of the invalidity of any other article, section, subsection, sentence, phrase or clause.
Section 6. Effective Date and Posting.
This Ordinance shall take effect immediately upon its approval by two-thirds of the voters voting within the Zone in an election to be held on May 7, 2026, at 1:30 p.m., in the office of the City Clerk, located at 2729 Prospect Park Drive, Rancho Cordova CA, 95670, so that taxes shall first be collected hereunder for the tax year beginning July 1, 2026.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova this 6th day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
Legend
Annexation Boundary
Parcel Boundary
APN
072-0370-087
!
CITY OF RANCHO CORDOVA
TRANSIT RELATED SERVICES SPECIAL TAX AREA
ANNEXATION 35
BIG BALLER STORAGE RV PARK
ITEM 16.2.
ATTACHMENT 2
Exhibit A to the Ordinance
Amount of Tax per Parcel by Land Use Category
A. Residential Dwelling Units
As adjusted for inflation from the original base year, the amount of Tax per Parcel for fiscal year 2024-2025 for Residential Land Use Categories shall be $87.54 per low density residential dwelling unit or low density residential dwelling unit equivalent, $70.02 per medium density residential dwelling unit or medium density residential dwelling unit equivalent, or $52.52 per high density residential dwelling unit or high density residential dwelling unit equivalent (Multi-family residential units on a single parcel shall be assessed on a proportionately equivalent basis (e.g., a two-unit attached housing structure, such as a duplex, would be deemed to consist of two residential parcels for purposes of the TransitRelated Services Special Tax).
B. Non-Residential
As adjusted for inflation from the original base year, the amount of Tax per Parcel for fiscal year 2024-2025 for Non-Residential Land Use Categories (except Recreational and Agricultural) shall be $2,244.27 per retail and service commercial acre, $1,929.16 per Business Park acre, and $805.28 per light industrial acre.
C. Inflator Formula
The tax is subject to an annual inflator formula based on the Consumer Price Index for all Urban Consumers (CPI-U) for the San Francisco-Oakland-San Jose Area, or six percent, whichever is less.
ITEM 16.2. ATTACHMENT 3 Exhibit B to the Ordinance
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.3.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Stefan Heisler, Housing Manager
Ka Vang, Management Analyst
SUBJECT: A RESOLUTION APPROVING A FUNDING COMMITMENT OF $6,300,000 TO RELATED CALIFORNIA AND ITS AFFILIATE
AFFORDABLE HOUSING L.P. FOR THE MILLS STATION
AFFORDABLE HOUSING PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to issue a letter of funding commitment in the amount of up to $6,300,000 to Related California (“Developer”) for the Mills Station Affordable Housing Project (“Project”).
The funding commitment would support the development of the Project and strengthen the Developer’s application for funding through the State of California Affordable Housing and Sustainable Communities (AHSC) Program and the Low-Income Housing Tax Credit (LIHTC) program.
BACKGROUND
Related California and its affiliate Affordable Housing L.P. proposes to develop the Mills Station Affordable Housing Project, an approximate 60-unit multifamily residential development serving lower-income households earning up to 80 percent of Area Median Income (AMI). The Project will include a mix of studio, one-bedroom, two-bedroom, and three-bedroom units, including one manager’s unit, and will be subject to long-term affordability restrictions.
The Project is proposed to be located within the Mills Crossing development area along Folsom Boulevard at 10175 Folsom Boulevard, currently identified as a portion of Assessor’s Parcel Number 076-002-0021, Parcel 7 on Attachment 2 (the “Property”). The Property is anticipated to be subdivided and assigned a new Assessor’s Parcel Number upon recordation of a final map.
The Developer intends to apply for funding through the State of California’s Affordable Housing and Sustainable Communities (AHSC) Program and will also apply for Low-Income Housing Tax Credits. The city’s funding commitment of up to $6,300,000 will serve as local gap financing
City Council Staff Report - Page 2 of 2
and is necessary to demonstrate financial feasibility and enhance the Project’s competitiveness in the State funding process.
If the Developer is successful in securing AHSC and tax credit funding, construction is anticipated to begin by late 2027.
The city’s funding commitment under this action is up to $6,300,000, which includes the previously approved $750,000 Permanent Local Housing Allocation (PLHA) pre-development loan, and is contingent upon the Developer securing all other required financing and satisfying the terms and conditions set forth in the funding commitment letter and any subsequent loan agreement.
ENVIRONMENTAL REVIEW
The Mills Station Affordable Housing Project is located within the area analyzed in the Mills Crossing Specific Plan Amendment, Major Design Review, and Tentative Subdivision Map Environmental Impact Report (SCH #2023010102), certified by the City Council on June 2, 2025. The certified EIR evaluated a maximum buildout scenario for the site, including commercial development and up to 120 residential units. The proposed 60-unit project is within the scope of development analyzed in that EIR. Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15162 and Public Resources Code Section 21166, no subsequent or supplemental environmental review is required. The full EIR can be viewed at https://www.cityofranchocordova.org/residents/new-businesses-and-projects/mills-crossing.
FISCAL IMPACT AND FUNDING SOURCE
Adoption of the Resolution would commit up to $6,300,000 from the city’s Housing Trust Fund to the Mills Station Affordable Housing Project. This action does not impact the city’s General Fund. The funding must be committed prior to the AHSC application but will not be expended until the Project begins construction.
ATTACHMENT(S)
1. Resolution
2. Site Map
3. Mills Station Housing Letter of Funding Commitment
ITEM 16.3. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, APPROVING A FUNDING COMMITMENT OF SIX MILLION THREE HUNDRED THOUSAND DOLLARS ($6,300,000) TO AFFORDABLE HOUSING L.P. FOR
THE MILLS STATION AFFORDABLE HOUSING PROJECT
WHEREAS, the City of Rancho Cordova (the “city”) recognizes the need to provide affordable housing opportunities for all economic segments of the community; and WHEREAS, Affordable Housing L.P., a California limited partnership (“Developer”), proposes to develop the Mills Station Affordable Housing Project, (the “Project”), consisting of fifty-nine (59) affordable multifamily rental units and one (1) manager’s unit (for a total of sixty (60) units), serving lower-income households earning up to 60 percent of Area Median Income, with affordability restrictions for a minimum term of fifty-five (55) years, and including resident community space; and
WHEREAS, the Developer intends to apply for funding through the State of California Affordable Housing and Sustainable Communities (AHSC) Program and the Low-Income Housing Tax Credit (LIHTC) program; and
WHEREAS, a funding commitment from the city in the amount of six million three hundred thousand dollars ($6,300,000) is necessary to support the Project’s financial feasibility and to enhance the competitiveness of the Developer’s AHSC and LIHTC applications; and WHEREAS, the proposed Project would provide housing that furthers the goals and policies of the city’s General Plan Housing Element in a manner consistent with the statemandated Regional Housing Needs Allocation requirement determined by the Sacramento Area Council of Governments for the city; and
WHEREAS, on June 2, 2025, the City Council certified the Mills Crossing Specific Plan Amendment, Major Design Review, and Tentative Subdivision Map Environmental Impact Report (EIR) (SCH #2023010102), which analyzed a maximum buildout of the site including commercial development and up to 120 residential units; and WHEREAS, the Mills Station Affordable Housing Project, consisting of 60 residential units, is within the scope of development analyzed in the supplemental environmental impact report pursuant to CEQA Guidelines Section 15162 and Public Resources Code Section 21166.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA:
1. Finds that no further environmental review is required for the Mills Station Affordable Housing Project pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15162 and Public Resources Code Section 21166.
2. Approves a funding commitment of up to six million three hundred thousand dollars ($6,300,000) from the city’s Housing Trust Fund, or other city funding dedicated for
ITEM 16.3. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
affordable housing projects, for the Mills Station Affordable Housing Project, and authorizes the City Manager, or his/her designee, to issue a funding commitment letter to the Developer in an amount up to $6,300,000 for the Project.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
ITEM 16.3. ATTACHMENT 2
TOP OF SLOPE
SLOPE SETBACK
5'
SIDEYARD SETBACK
PER FOLSOM SP (FB-RMU)
STREET/CORNER LOT
10'
BUILDING 1
COMMUNITY COMMERCIAL
HEALTH & WELLNESS
BUILDING 2
COMMUNITY ARTS CENTER
BUILDING 3
COMMUNITY
COMMERCIAL
RETAIL
11 PROJECT GREEN
HP-3.1 HP-3.2
VRF-3.1
CU-3.1
37.33' 12.00' 27.33' 39.33' 6' 4' 5'
6.5' 4' 4' 3'
c c c c c c c c c c c c c c c c c c c c
24c
9 23
(97 TOTAL)
c
1c
PROJECT GREEN
2 NO
PARKING
NO
PARKING
NO
PARKING
19 19
NO
PARKING
EV CHARGING
ONLY
EV CHARGING
ONLY 9
c c c c c c c
3 PV CANOPY ABOVE
NO
PARKING
NO
PARKING
NO
PARKING
EV CHARGING
ONLY
EV CHARGING
ONLY
NO
PARKING
EV CHARGING
ONLY
EV CHARGING
ONLY
EV CHARGING
ONLY
7c
5 c c c c
c c c
(44 TOTAL)
9 3 EV CHARGING ONLY EV CHARGING ONLY
5 PARKING LOT 1
PARKING LOT 3
(40 TOTAL)
PARKING LOT 2
c c c
4c
7 c
2 c
c c c
c c c
8 NO PARKING NO PARKING
5c
3c
3c
c
E
E E
S
S
S
S
D
D
D
D
D
D
D
FOLSOM BLVD LA LOMA DR
DR
RI CAP
EL
CE
1 PM 24
3/4" IP
52' RIGHT OF WAY
26' 60' RIGHT OF WAY
30' 40'
30' 40'
BAMBOO CIR LLC
ASHBURY CT SACRAMENTO LLC
LAYHER SURVIVING SPOUSES TRUST
LOS RIOS COMMUNITY COLLEGE DIST
LOS RIOS COMMUNITY COLLEGE DIST
LOS RIOS COMMUNITY COLLEGE DIST
PARCEL NO.7
PARCEL NO.6 PARCEL NO.5
BK 20070711 - PG 0524 LA LOMA DRIVE
PARCEL 3 308.48 N32°40'29"W
19. 3
2 2 "W
45' 24 ° 54 N
9 .1 694
=
R
N57°19'31"E
PROPOSED
PARCEL 1
0.709 ACRES +/-
PROPOSED
PARCEL 4
0.928 ACRES +/-
PROPOSED
PARCEL 2
1.122 ACRES +/-
PROPOSED
PARCEL 3
0.656 ACRES +/-
PROPOSED
PARCEL 7
1.097 ACRES +/-
PROPOSED
PARCEL 5
1.325 ACRES +/-
PROPOSED
PARCEL 6
2.929 ACRES +/-
37'
18.5'
18.5'
44'
18.5'
25.5' 11.50' 17.50' 29'
11.5'
17.5'
29'
25.5'
44'
18.5'
18.5' 18.5'
37'
33'
13'
20'
SHEET 2 OF 3
PO Box 185
Loomis ~ CA ~ 95650
Phone: 916-372-8124
Email: [email protected]
www.morrowsurveying.com
LAND SURVEYORS
PROJECT INFORMATION:
0 20 40 80
1" = 40'
STREET A
STREET D STREET C STREET B
STREET E EL CAPRICE DR
FOLSOM BLVD
ABBREVIATIONS
BK BOOK
CL CENTERLINE
O.R. OFFICIAL RECORDS
PG PAGE
P.O.B. POINT OF BEGINNING
PL PROPERTY LINE
P.U.E. PUBLIC UTILITY EASEMENT
R.O.W. RIGHT OF WAY
TYP TYPICAL
EXISTING BOUDARY LINE
RIGHT-OF-WAY
CENTERLINE
PARCEL LINE (TO BE REMOVED)
PROPOSED PARCEL LINE
LINE TYPES
EASEMENT
ITEM 16.3. ATTACHMENT 2
2729 Prospect Park Drive | Rancho Cordova, CA 95670 | 916.851.8700 | CityofRanchoCordova.org ITEM 16.3. ATTACHMENT 3
DATE
Lynn von Koch-Liebert
Executive Director
California Strategic Growth Council
1400 Tenth Street
Sacramento, CA 95814
Subject: Mills Station Affordable Housing Project – Affordable Housing and Sustainable Communities (AHSC) Application
Dear Executive Director von Koch-Liebert:
The City of Rancho Cordova (“City”) is pleased to provide this letter of funding commitment to Mills Station Affordable Housing Partners, L.P., a California limited partnership (the “Developer”), in support of the Mills Crossing Affordable Housing Project (“Project”) located at 10175 Folsom Boulevard, Rancho Cordova, CA,, a 60-unit affordable multifamily residential development.
On April 6, 2026, the Rancho Cordova City Council adopted Resolution No. Resolution XX2026, approving a funding commitment of up to Six Million Three Hundred Thousand Dollars ($6,300,000) for the Project.
The City hereby commits up to $6,300,000 in local affordable housing funds to the Project. The City’s funding shall be provided as a residual receipts loan, bearing interest at 3% simple interest, with a term of 55 years, and payable from available residual receipts, pursuant to a loan agreement to be approved by the City. This commitment is intended to serve as local gap financing and to support the Developer’s applications for funding through the Affordable Housing and Sustainable Communities (AHSC) Program and the Low-Income Housing Tax Credit (LIHTC) Program.
This commitment is contingent upon the Developer securing all other required financing for the Project and execution of a mutually acceptable loan agreement approved by the City. The Project shall maintain affordability for households earning no more than 80 percent of Area Median Income for a minimum term of fifty-five (55) years.
This letter is provided for inclusion in applications to the California Department of Housing and Community Development, the California Tax Credit Allocation Committee, and other funding entities.
Sincerely,
Micah Runner
City Manager
City of Rancho Cordova
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.4.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Stefan Heisler, Housing Manager
Ka Vang, Management Analyst
SUBJECT: A RESOLUTION AUTHORIZING EXECUTION OF AN OPTION
AGREEMENT FOR A GROUND LEASE WITH RELATED
CALIFORNIA FOR THE MILLS STATION AFFORDABLE HOUSING
PROJECT AND DECLARING THE PROPERTY AS EXEMPT
SURPLUS LAND PURSUANT TO GOVERNMENT CODE SECTION
37364 OF THE CALIFORNIA SURPLUS LAND ACT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute an Option Agreement with Mills Station Affordable Housing L.P. (“Developer”) for a ground lease of city owned property within the Mills Crossing development area and will declare the Property exempt from the Surplus Land Act pursuant to California Surplus Land Act. The Option Agreement would grant the Developer the site control necessary to submit an application to the State’s Affordable Housing and Sustainable Communities (AHSC) Program.
BACKGROUND
The City of Rancho Cordova owns certain real property located within the Mills Crossing development area along Folsom Boulevard, currently identified as a portion of Assessor’s Parcel Number 076-0020-021, Parcel 7 on Attachment 2 (the “Property”). The Property is anticipated to be subdivided and assigned a new Assessor’s Parcel Number upon recordation of a final map.
Mills Station Affordable Housing L.P. proposes to develop the Mills Station Affordable Housing Project, an approximately 60-unit, 100 percent affordable multifamily residential development serving lower-income households earning up to 80 percent of Area Median Income (AMI), with affordability restrictions for a minimum term of fifty-five (55) years.
The Developer intends to submit an application to the California Department of Housing and Community Development (HCD) for funding under the State’s Affordable Housing and Sustainable Communities (AHSC) Program. Demonstration of site control is a threshold requirement for submission of an AHSC application. Execution of the Option Agreement will
City Council Staff Report - Page 2 of 2
grant the Developer the exclusive right to enter into a ground lease for the Property, subject to specified terms and conditions, thereby providing the required site control for the AHSC application.
Execution of the Option Agreement does not constitute approval of the Project. The city would enter into a ground lease only if the Developer secures required financing and satisfies all conditions set forth in the Option Agreement.
SURPLUS LAND ACT
California Government Code Sections 54220-54234 require jurisdictions to notify the California Department of Housing and Community Development (HCD) when they intend to dispose of publicly owned land and follow the Surplus Land Act (SLA) process for such dispositions if the property is not declared exempt. The city intends to lease the Property for 100% affordable housing to low income households. The Property will be restricted to households earning 80% of the area median income or less for a term of fifty-five (55) years. Therefore, this use qualifies the city’s disposition of the Property for the SLA Guidelines Section 103(c)(2) and Government Code Section 37364, Exempt Surplus Land for Affordable Housing. Per the SLA Guidelines Section 400(e), the City will submit a resolution declaring the property exempt surplus land with findings to HCD for review and confirmation.
ENVIRONMENTAL REVIEW
The city completed environmental review for the Mills Crossing project with certification of the Mills Crossing Specific Plan Amendment, Major Design Review, and Tentative Subdivision Map Environmental Impact Report (SCH #2023010102) on June 2, 2025. The certified EIR analyzed a mixed-use development consisting of commercial uses and up to 120 multifamily residential units, including evaluation of associated construction, circulation, infrastructure, and environmental impacts. The full EIR can be viewed
at https://www.cityofranchocordova.org/residents/new-businesses-and-projects/mills-crossing.
The proposed Mills Station Affordable Housing Project, consisting of 60 residential units, is within the scope of development analyzed in the certified EIR. Pursuant to CEQA Guidelines Section 15162 and Public Resources Code Section 21166, no subsequent or supplemental environmental review is required.
FISCAL IMPACT AND FUNDING SOURCE
The city will receive ground lease payments from the Developer structured as residual receipts payments over fifty five (55) years.
ATTACHMENT(S)
1. Resolution
2. Property Map
3. Lease Option Agreement
ITEM 16.4. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN OPTION
AGREEMENT FOR A GROUND LEASE WITH MILLS STATION AFFORDABLE HOUSING, L.P. FOR THE MILLS STATION AFFORDABLE HOUSING PROJECT AND DECLARING
THE PROPERTY EXEMPT SURPLUS LAND PURSUANT TO GOVERNMENT CODE SECTION 37364 OF THE CALIFORNIA SURPLUS LAND ACT
WHEREAS, the City of Rancho Cordova owns certain real property within the Mills Station project area (the “property”); and
WHEREAS, Mills Station Affordable Housing, L.P. proposes to develop the Mills Station Affordable Housing Project, an approximately 60-unit multifamily residential development restricted to low and very low income families and their households for a minimum term of fiftyfive (55) years; and WHEREAS, the City Council certified the Mills Crossing Environmental Impact Report (SCH #2023010102) on June 2, 2025, which analyzed development of the site including commercial uses and up to 120 residential units; and
WHEREAS, the proposed Project is within the scope of development analyzed in the certified Environmental Impact Report and does not involve substantial changes or new information requiring further environmental review pursuant to CEQA Guidelines Section 15162 and Public Resources Code Section 21166; and
WHEREAS, the Surplus Land Act, Government Code Section 54220, et seq., as amended by Assembly Bill 1486 effective January 1, 2020, provides that local public agencies must determine whether land owned by the public agency is “surplus land” or “exempt surplus land,” and must send notices of the availability of surplus land to specified parties prior to the conveyance of such land; and
WHEREAS, Section 103(c)(2) of the Surplus Land Act provides that “exempt surplus land” includes city-owned surplus land transferred for the development of affordable housing meeting the requirements of Government Code Section 37364; and WHEREAS, the Surplus Land Act Guidelines provide that a local agency which determines that property is exempt from the Surplus Land Act shall support such a determination with written findings and shall provide a copy of the written determination to the California Department of Housing and Community Development; and WHEREAS, the City Council desires to make certain findings with respect to the exemption of the disposition of the city property from the Surplus Land Act pursuant to the exception noted above.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA HEREBY:
ITEM 16.4. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
1. Finds that no further environmental review is required for the Mills Station Affordable Housing Project pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15162 and Public Resources Code Section 21166.
2. Finds that the property to be leased to the Developer, meets the requirements of California Government Code 37364 where not less than eighty percent of the property will be used for affordable housing, more than forty percent of the total number of units will be restricted to very low income households, and the units will be restricted by a regulatory agreement for not less than thirty (30) years, and therefore within the meaning of Section 103(c)(2) of the Surplus Land Act Guidelines and Government Code Section 37364, the property is exempt surplus land.
3. Authorizes the City Manager, or designee, to execute an Option Agreement for a ground lease of the property with Mills Station Affordable Housing, L.P. in a form approved by the City Attorney, and to submit this Resolution to the California Department of Housing and Community Development.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
ITEM 16.4. ATTACHMENT 2
TOP OF SLOPE
SLOPE SETBACK
5'
SIDEYARD SETBACK
PER FOLSOM SP (FB-RMU)
STREET/CORNER LOT
10'
BUILDING 1
COMMUNITY COMMERCIAL
HEALTH & WELLNESS
BUILDING 2
COMMUNITY ARTS CENTER
BUILDING 3
COMMUNITY
COMMERCIAL
RETAIL
11 PROJECT GREEN
HP-3.1 HP-3.2
VRF-3.1
CU-3.1
37.33' 12.00' 27.33' 39.33' 6' 4' 5'
6.5' 4' 4' 3'
c c c c c c c c c c c c c c c c c c c c
24c
9 23
(97 TOTAL)
c
1c
PROJECT GREEN
2 NO
PARKING
NO
PARKING
NO
PARKING
19 19
NO
PARKING
EV CHARGING
ONLY
EV CHARGING
ONLY 9
c c c c c c c
3 PV CANOPY ABOVE
NO
PARKING
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PARKING
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PARKING
EV CHARGING
ONLY
EV CHARGING
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NO
PARKING
EV CHARGING
ONLY
EV CHARGING
ONLY
EV CHARGING
ONLY
7c
5 c c c c
c c c
(44 TOTAL)
9 3 EV CHARGING ONLY EV CHARGING ONLY
5 PARKING LOT 1
PARKING LOT 3
(40 TOTAL)
PARKING LOT 2
c c c
4c
7 c
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c c c
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5c
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FOLSOM BLVD LA LOMA DR
DR
RI CAP
EL
CE
1 PM 24
3/4" IP
52' RIGHT OF WAY
26' 60' RIGHT OF WAY
30' 40'
30' 40'
BAMBOO CIR LLC
ASHBURY CT SACRAMENTO LLC
LAYHER SURVIVING SPOUSES TRUST
LOS RIOS COMMUNITY COLLEGE DIST
LOS RIOS COMMUNITY COLLEGE DIST
LOS RIOS COMMUNITY COLLEGE DIST
PARCEL NO.7
PARCEL NO.6 PARCEL NO.5
BK 20070711 - PG 0524 LA LOMA DRIVE
PARCEL 3 308.48 N32°40'29"W
19. 3
2 2 "W
45' 24 ° 54 N
9 .1 694
=
R
N57°19'31"E
PROPOSED
PARCEL 1
0.709 ACRES +/-
PROPOSED
PARCEL 4
0.928 ACRES +/-
PROPOSED
PARCEL 2
1.122 ACRES +/-
PROPOSED
PARCEL 3
0.656 ACRES +/-
PROPOSED
PARCEL 7
1.097 ACRES +/-
PROPOSED
PARCEL 5
1.325 ACRES +/-
PROPOSED
PARCEL 6
2.929 ACRES +/-
37'
18.5'
18.5'
44'
18.5'
25.5' 11.50' 17.50' 29'
11.5'
17.5'
29'
25.5'
44'
18.5'
18.5' 18.5'
37'
33'
13'
20'
SHEET 2 OF 3
PO Box 185
Loomis ~ CA ~ 95650
Phone: 916-372-8124
Email: [email protected]
www.morrowsurveying.com
LAND SURVEYORS
PROJECT INFORMATION:
0 20 40 80
1" = 40'
STREET A
STREET D STREET C STREET B
STREET E EL CAPRICE DR
FOLSOM BLVD
ABBREVIATIONS
BK BOOK
CL CENTERLINE
O.R. OFFICIAL RECORDS
PG PAGE
P.O.B. POINT OF BEGINNING
PL PROPERTY LINE
P.U.E. PUBLIC UTILITY EASEMENT
R.O.W. RIGHT OF WAY
TYP TYPICAL
EXISTING BOUDARY LINE
RIGHT-OF-WAY
CENTERLINE
PARCEL LINE (TO BE REMOVED)
PROPOSED PARCEL LINE
LINE TYPES
EASEMENT
ITEM 16.4. ATTACHMENT 2
1 OPTION AGREEMENT
(Mills Crossing Development)
This Option Agreement ("Agreement") is entered into as of, ________________2026 (the “Effective Date”), by and between the City of Rancho Cordova, a municipal corporation ("City"), and Mills Station Affordable Housing Partners, L.P., a California limited partnership ("Developer," and together with the City, the “Parties”).
RECITALS
A. City owns fee title to that certain real property located in the City of Rancho Cordova, California, APN 076-0020-021 as more particularly described as Parcel 7 in Exhibit A attached to this Agreement ("Property"). The Property is located adjacent to the proposed Mills Crossing commercial development.
B. The City has entered into a Predevelopment Loan Agreement with Developer, dated as of September 1, 2024 (the “Loan Agreement”), which provides for City to loan to Developer funds for certain predevelopment activities necessary for the development of an affordable housing development on the Property.
C. Upon acquisition of the Property, Developer proposes to construct an affordable housing project on the Property consisting of approximately 60 affordable rental housing units for very low income and low income households, and related improvements (the “Development”).
D. This Agreement is intended to provide the Developer an exclusive right and option to lease the Property from City, which may be exercised by the Developer if specified conditions are satisfied.
NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the Parties agree as follows:
1. Grant of Option. City hereby grants to the Developer the exclusive right and option to lease the Property from the City on terms and conditions set forth in this Agreement and the Ground Lease (as defined below) (the “Option”). Upon execution of this Agreement, Developer shall pay to City a nonrefundable option fee in the amount of One Dollar ($1.00) as consideration for the option granted hereby, and the Ground Lease to be negotiated and agreed upon by the Parties which shall include the material terms contained in Section 3 of this Agreement.
2. Term and Exercise of Option.
a. Option Term. The term of the Option ("Option Term") shall be for a period commencing on the Effective Date of this Agreement and ending on the earlier of the ITEM 16.4. ATTACHMENT 3
2 following events: (i) December 31, 2030, plus two (2) two-year options to extend the term, to a final date of December 31, 2034, where the City Manager is authorized to exercise both options in writing without further approval of the City Council; (ii) the termination of the Loan Agreement for cause by the City, (iii) execution by both Parties of the Ground Lease, or (iv) the default of this Agreement by the Developer which has not been cured within the required cure periods after notice thereof has been delivered by City to Developer pursuant to subsection 2(d) below.
b. Conditions Precedent to Exercise of Option. The Developer may exercise the Option only in the event that each of the following conditions are satisfied upon written confirmation by the City:
(i) Low Income Housing Tax Credits. The Developer has received for the Development an allocation of 4% Low Income Housing Tax Credits from the California Tax Credit Allocation Committee and an award from the Strategic Growth Council Affordable Housing and Sustainable Communities program, or allocation of 9% Low Income Housing Tax Credits from the California Tax Credit Allocation Committee, or sufficient funding awards ,in coordination with the City whose approval shall not be unreasonably withheld, from other programs to fully fund the construction of the Development upon written approval from the City; (ii) City Approvals. The Developer has received approval, or in the City’s sole discretion has taken adequate steps to receive such approvals, from the City of all land use entitlements, CEQA approvals if applicable, and development approvals necessary for the construction of the Development on the Property;
(iii) No Litigation. No litigation or other administrative or judicial proceeding that would materially affect Developer’s ability to construct the Development, or would prevent or materially delay construction of the Development shall have been filed or be pending;
(iv) Construction to Commence. City shall be reasonably satisfied that construction of the Development is ready to commence in the time and manner referred to in the construction schedule referred to in Section 3 below and thereafter shall be pursued to completion in a diligent and continuous manner;
(v) Representations and Warranties. The representations of Developer contained in this Agreement shall be correct in all material respects as of the Ground Lease execution date as though made on and as of that date; and (vi) Loan Documents. City and Developer shall execute and record, where applicable, the Loan Agreement, Promissory Note, and Deed of Trust evidencing the City’s Six Million Three Hundred Thousand Dollar ($6,300,000) loan (“City Loan”( with interest to Developer for the Development. Notwithstanding the foregoing, the amount of the City Loan may be increased upon request of Developer and approval by the City. In connection with execution of the Ground Lease and related loan documents, Developer shall execute a regulatory agreement restricting rents and incomes of tenants for a 55 year period in order to qualify for and exemption from the Surplus Land Act pursuant to Government Code Section 37364.
ITEM 16.4. ATTACHMENT 3
3 c. Exercise of Option. Developer may exercise the Option by giving written notice to City of its exercise of the Option at any time during the Option Term ("Option Notice"), provided, however, that as a condition to the exercise of the Option, Developer shall have satisfied the Conditions set forth above in all respects, as determined by City within thirty (30) days after Developer’s delivery of an Option Notice and shall deliver written notice thereof to Developer. Within thirty (30) days after City’s delivery of written notice that all such Conditions have been satisfied, City shall deliver a draft ground lease setting forth the terms set forth in Section 3 herein.
d. Developer Default. Developer’s failure to perform any obligation of Developer set forth in this Agreement shall constitute a “Developer Default” under this Agreement unless Developer cures such failure within thirty (30) days after delivery of written notice of such failure given by City to Developer. In the event of a Developer Default that remains uncured as provided above, City shall have the right to terminate the Option effective immediately upon written notice from City to Developer. e. Termination. Upon the expiration or termination of the Option at the end of the Option Term or as otherwise terminated by the terms of this Agreement herein, the Parties shall sign and deliver a termination agreement, quitclaim deed or such other document as may be reasonably required by the City to evidence the termination of the Option.
3. Lease of the Property.
City shall deliver a draft ground lease for the Property (the “Ground Lease”) in accordance with the terms of Section 2c. herein. Upon receipt of the draft Ground Lease, the Parties shall negotiate in good faith towards an agreement for City’s lease of the Property to Developer, provided, however, that no party shall have the right to negotiate any of the terms in the Ground Lease to the extent such terms materially conflict with the terms set forth herein.
Execution and delivery of the Ground Lease and recordation of a memorandum of ground lease shall occur on a date selected by the Developer but in no event later than 180 days after Developer’s exercise of the Option. The final executed Ground Lease shall contain, without limitation, the following terms:
a. The ground lease payment shall be a capitalized lease payment in an amount equal to the fair market value of the Property as determined by an appraisal obtained by Developer, which lease payment may be paid through execution of a note in favor of lessor (or such other form of payment as is acceptable to the City) executed concurrent with execution of the ground lease.
b. Developer shall construct the Development on the Property including approximately 60 housing units affordable for very low and low income households. c. Developer shall have an opportunity to inspect and conduct due diligence upon the Property, and the opportunity to review a preliminary title report for the Property.
ITEM 16.4. ATTACHMENT 3
4 d. All City and County documentary transfer tax and conveyance taxes and recording charges shall be borne by City. The cost of a CLTA owner’s title policy shall be borne by the City. All other expenses, fees or costs (except for attorneys' fees and costs) incurred in close of escrow for the recordation of memorandum of lease and execution of ground lease for the leasehold interest in the Property pursuant to the Ground Lease, shall be divided equally and paid by the City and Developer. Each party shall bear its own attorneys' fees and costs. e. City and Developer shall execute and record a Regulatory Agreement which will set forth requirements with respect to affordable housing, operation of the Development, maintenance, hazardous materials, and other matters and satisfy the terms of the Surplus Land Act with a term of at least 55 years.
4. Access. During the Option Term, Developer and Developer’s engineers, contractor, consultants, employees and agents shall have access to the Property during normal business hours to conduct non-invasive inspections and activities necessary or appropriate to Buyer in planning and financing the development and construction of the Project. Developer shall provide City not less than 24 hours’ notice prior to entering the Property.
4. Assignment of Option. Neither the Developer nor City may assign its rights or obligations under this Agreement without the prior written consent of the other party. Any assignment of this Agreement not authorized under this section shall be null and void.
5. Further Documents. Upon the reasonable request of the other party, each party will execute, acknowledge and deliver or cause to be executed, acknowledged and delivered, such further instruments and documents as may be reasonably necessary in order to carry out the intent and purpose of this Agreement, including escrow instructions.
6. Notices. All notices or other communications made pursuant to this Agreement shall be in writing and shall be deemed properly delivered, given or served to the parties at the following addresses when (a) mailed by certified mail, postage prepaid, return receipt requested; (b) sent by express delivery service, charges prepaid with a delivery receipt; or (c) personally delivered when a delivery receipt is obtained:
City: City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Attention: City Manager
ITEM 16.4. ATTACHMENT 3
5 Developer: Mills Station Affordable Housing Partners, L.P. c/o Related California
44 Montgomery Street, Suite 1310
San Francisco, CA 94104
Attention: Ann Silverberg
With a copy to: Bocarsly Emden Cowan Email & Arndt LLP
633 W. 5th Street, Suite 5880
Los Angeles, CA 90071
Attention: Nicole Deddens
All notices so delivered, mailed or sent shall be deemed received as of the date shown on the delivery receipt as the date of delivery or the date delivery was refused. Either party may change its address for the purposes of this paragraph by giving prior written notice of the change to the other party in the manner provided in this paragraph.
7. Binding Effect. This Agreement and its terms and conditions shall be binding upon and inure to the benefit of the parties to this Agreement and their respective permitted successors and assigns.
8. Time. Time is of the essence of this Agreement.
9. Attorneys' Fees. In any action between the City and Developer to enforce or interpret any of the terms of this Agreement, the prevailing party shall be entitled to recover costs of suit and expenses, including, without limitation, reasonable attorneys' fees.
10. Exhibits. All exhibits attached to this Agreement and referred to in this Agreement are incorporated into this Agreement by this reference as though they were fully set forth in this Agreement.
11. Captions. The captions of the paragraphs of this Agreement are for convenience and reference only, and the words contained in the captions shall in no way be held to explain, modify, amplify or aid in the interpretations, constructions or meaning of the provisions of this Agreement.
12. Entire Agreement; Counterparts. This Agreement contains the entire agreement between the parties respecting the matters set forth, and supersedes all prior agreements between the parties respecting such matters. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same Agreement.
13. No Third Party Beneficiaries. Nothing in this Agreement, express or implied, is intended to confer to any person, other than the parties and their permitted successors and assigns, any rights or remedies under or by reason of this Agreement.
14. Waiver. No provision of this Agreement shall be deemed waived by a party unless such waiver is in writing and signed by the party making the waiver. Failure of either ITEM 16.4. ATTACHMENT 3
6 party at any time to require performance of any provision of this Agreement shall not limit that party’s right to enforce the provision unless the waiver is made in writing. Waiver of any breach of a provision shall not be a waiver of any succeeding breach of the provision or a waiver of the provisions itself or of any other provision.
15. Authority of Signatories. Each of the parties to this Agreement represents and warrants to the other party that the persons who have executed this Agreement have been authorized to do so by the party on whose behalf the party is signing. All documents to be delivered under this Agreement will be executed by an authorized person. Each party has a good an legal right to enter into this Agreement and to perform all covenants of that party contained in this Agreement.
16. Governing Law. This Agreement shall be governed and constructed in accordance with California law.
17. Amendments. This Agreement may only be amended in writing signed by all parties.
18. Brokers. City and Developer each represent and warrant to the other that it has had no dealings with any person, firm, broker or finder in connection with the negotiation of this Agreement and/or the consummation of the transaction contemplated hereby, and that no broker or other person, firm or entity is entitled to any commission or finder’s fee in connection with said transaction. City and Developer do each hereby agree to indemnify, protect, defend and hold the other harmless from and against liability for compensation or charges which may be claimed by any broker, finder or other similar party by reason of any dealings or actions of the indemnifying party, including any costs, expenses, attorneys’ fees reasonably incurred with respect thereto.
19. Remedies for Breach. The Parties shall have the right to exercise all remedies available under law and equity for any breach of this Agreement.
ITEM 16.4. ATTACHMENT 3
7 IN WITNESS WHEREOF, the City and Developer have executed this Agreement as of the date first written above.
DEVELOPER:
MILLS STATION AFFORDABLE HOUSING PARTNERS, L.P.,
a California limited partnership
By: Related/Mills Station Affordable Development Co., LLC, a California limited liability company,
its general partner
By: ______________________
Ann Silverberg, President
CITY:
CITY OF RANCHO CORDOVA,
a California municipal corporation
By:
Micah Runner, City Manager
ATTEST:
By:
Stacy Leitner, City Clerk
APPROVED AS TO FORM:
By:
Adam Lindgren, City Attorney
ITEM 16.4. ATTACHMENT 3
EXHIBIT A
Property Description
ITEM 16.4. ATTACHMENT 3
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.5.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Stefan Heisler, Housing Manager
Ka Vang, Management Analyst
SUBJECT: A RESOLUTION APPROVING THE CITY’S CONDITIONAL
COMMITMENT TO SUPPORT AND IMPLEMENT SUSTAINABLE
TRANSPORTATION INFRASTRUCTURE FUNDING FOR THE MILLS
STATION AFFORDABLE HOUSING PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to issue a letter demonstrating the city’s commitment to support, facilitate, and implement the Sustainable Transportation Infrastructure (STI) improvements associated with the Mills Station Affordable Housing Project, contingent upon award of Affordable Housing and Sustainable Communities (AHSC) Program.
No city General Fund or other local discretionary funds are being committed under this action.
BACKGROUND
Related California and its affiliate Affordable Housing L.P. (“Developer”) is proposing the Mills Station Affordable Housing Project (“Project”), an approximately 60-unit multifamily residential development serving lower-income households earning up to 80 percent of Area Median Income (AMI), including one income unrestricted manager’s unit.
As required under the State’s Affordable Housing and Sustainable Communities (AHSC) Program, the Project includes Sustainable Transportation Infrastructure (STI) improvements designed to improve pedestrian, bicycle, and transit access within the project area.
The Developer will apply directly to the State of California for AHSC funding, including the STI component. The city’s commitment to support and implement the AHSC STI improvements is required to demonstrate local support and project readiness as part of the AHSC application.
The proposed STI improvements include Class III neighborhood bikeway enhancements throughout the Cordova Meadows and Cordova Park neighborhoods; pedestrian safety and ADA accessibility improvements along Routier Road, including a high-visibility crosswalk, curb ramp upgrades, and a stop-controlled intersection at Mills Station Road and Routier Road; and construction of new sidewalks and closure of existing sidewalk gaps around and through the
City Council Staff Report - Page 2 of 2
Mills Crossing development to improve safe and accessible connections to transit, schools, parks, and neighborhood-serving amenities. These improvements will be constructed within existing public right-of-way and are intended to enhance multimodal connectivity within the project area.
Should the Project’s AHSC application be successful, the city will take the necessary actions, including entering into required agreements, to facilitate the implementation of the proposed STI improvements.
ENVIRONMENTAL REVIEW
This action supports submission of an application for funding under the Affordable Housing and Sustainable Communities (AHSC) Program and does not constitute approval of construction or implementation of the proposed Sustainable Transportation Infrastructure and Transit-Related Amenities improvements. Should the Project be awarded AHSC funding, environmental review pursuant to the California Environmental Quality Act (CEQA) will be completed prior to approval of final design and authorization of construction, and any required CEQA findings will be brought forward for City Council consideration at that time.
FISCAL IMPACT AND FUNDING SOURCE
Adoption of the Resolution does not commit city General Fund or other local discretionary funds. The proposed Sustainable Transportation Infrastructure (STI) is anticipated to be funded thorough the AHSC Program, subject to award by the State of California.
ATTACHMENT(S)
1. Resolution
2. Proposed Bike Boulevard Map
3. STI Project Commitment Letter
ITEM 16.5. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, APPROVING THE CITY’S CONDITIONAL COMMITMENT TO SUPPORT
AND IMPLEMENT SUSTAINABLE TRANSPORTATION INFRASTRUCTURE FOR THE
MILLS STATION AFFORDABLE HOUSING PROJECT
WHEREAS, the City of Rancho Cordova (“city”) recognizes the need to provide affordable housing opportunities and sustainable transportation improvements; and WHEREAS, Affordable Housing L.P. (“Developer”) proposes the Mills Station Affordable Housing Project (“Project”), a 60-unit multifamily residential development serving households earning up to 80 percent of Area Median Income; and
WHEREAS, the Developer intends to apply to the State of California for funding under the Affordable Housing and Sustainable Communities (AHSC) Program, including funding for Sustainable Transportation Infrastructure (STI); and
WHEREAS, the Project includes proposed STI improvements designed to enhance multimodal connectivity, improve pedestrian and bicycle safety, and accessibility within the project area; and
WHEREAS, the city commitment to support and implement the STI improvements is required to demonstrate local support and project readiness as part of the AHSC application, and
WHEREAS, the proposed improvements will be located within existing public right-of-way under the city’s control; and
WHEREAS, this action supports submission of an application for funding under the AHSC Program and does not constitute approval of construction. Should the Project be awarded AHSC funding, environmental review pursuant to the California Environmental Quality Act (CEQA) will be completed prior to approval of final design and authorization of construction, and any required CEQA findings will be brought forward for City Council consideration at that time.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA:
1. Affirms the city’s conditional commitment to support, facilitate, and implement the Sustainable Transportation Infrastructure and (STI) improvements associated with the Project, contingent upon the award of AHSC Program funding by the State of California; and
2. Authorizes the City Manager, or designee, to issue a letter evidencing the city’s commitment to support and implement the STI improvements, and to take all necessary actions, including entering into required agreements, to facilitate implementation of the improvements should AHSC funding be awarded, subject to approval as to form by the
ITEM 16.5. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
City Attorney; and
3. Confirms that this action does not commit city general fund or other local discretionary funds, and that implementation of the STI improvements is anticipated to be funded through the AHSC Program, subject to award.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
LEGEND PAVEMENT MARKING AND ROADSIDE SIGN
PAVEMENT MARKINGROADSIDE SIGNEXISTING SPEED HUMPEXISTING BULB-OUTEXISTING RAISED CROSSWALKPROPOSED TRAFFIC CIRCLEPROPOSED SPEED HUMPPROPOSED RAISED CROSSWALK TOTAL LENGTHS OF IMPROVEMENTS = 25,280 FT (4.8 MILES)
ITEM 16.5. ATTACHMENT 2
2729 Prospect Park Drive | Rancho Cordova, CA 95670 | 916.851.8700 | CityofRanchoCordova.org ITEM 16.5. ATTACHMENT 3
DATE
Erin Curtis
Executive Director
California Strategic Growth Council
1400 Tenth Street
Sacramento, CA 95814
Re: Mills Station - Affordable Housing and Sustainable Communities (AHSC) Application Dear Executive Director Curtis:
The City of Rancho Cordova (the “City”) is pleased to support the application by Mills Station Affordable Housing Partners, L.P. (the “Applicant”) for funding under the State of California’s Affordable Housing and Sustainable Communities (“AHSC”) Program.
The City understands that the Applicant will seek AHSC funding for Sustainable Transportation Infrastructure (“STI”) to support the Mills Station Affordable Housing Project (the “Project”). The proposed improvements are described as follows:
• STI #1: Cordova Meadows Class III Neighborhood Bikeway - Improvements include bicycle route pavement markings, directional arrows, wayfinding signage, speed humps, traffic circles, and associated pavement markings to designate a neighborhood bicycle network.
• STI #2: Routier Road Pedestrian Safety Improvements - Pedestrian safety improvements at and near the intersection of Router Road and Mills Station Road, including installation of rectangular rapid flashing beacons (RRFBs), high-visibility crosswalk striping, ADA-compliant curb ramps, additional regulatory signage and pavement markings, the addition of a stop control at the Mills Station Road and Routier Road intersection to improve pedestrian visibility and crossing safety, and installation of a pedestrian safety railing along the northbound side Routier Road north of the overpass to enhance pedestrian protection along the corridor.
• STI #3: Mills Crossing Pedestrian Connectivity Improvements - Construction of new sidewalk segments and closure of existing sidewalk gaps in the vicinity of the Mills Station Affordable Housing Project to improve pedestrian access and ADA accessibility.
Improvements will provide safe and continuous pedestrian access and ADA accessibility between the housing development, the La Loma neighborhood bicycle network, nearby schools, parks, neighborhood services, and transit corridors.
2729 Prospect Park Drive | Rancho Cordova, CA 95670 | 916.851.8700 | CityofRanchoCordova.org ITEM 16.5. ATTACHMENT 3
Subject only to the award of AHSC funding and any required ministerial approvals, the City commits to implementing and completing the STI improvements described above, including all necessary design, permitting, construction, and execution of required agreements to facilitate the timely deployment of AHSC funds. Upon award, the City will accept and administer the STI grant funds in accordance with AHSC Program requirements. The City will coordinate with the Applicant and any applicable transit providers or partner agencies to ensure efficient implementation and integration of the proposed improvements. The City shall enter into all required agreements and take all actions necessary to ensure the timely expenditure of AHSC funds and completion of the improvements.
The proposed improvements are located within City right-of-way and City-controlled property, and the City has the authority to implement them. These improvements are consistent with the City’s General Plan, applicable Specific Plans, Climate Action and Adaptation Plan policies, and active transportation goals, and will enhance multimodal access, improve pedestrian and bicycle safety, and increase connectivity and access to transit within the project area.
STI Past Project Example: 1 CDBG ADA Sidewalk Improvement Program (Ongoing) The City conducts an annual ADA Sidewalk Improvement Program to enhance pedestrian safety and accessibility within CDBG-eligible areas. Improvements include removal and replacement of damaged sidewalks, curbs, gutters, and installation of ADA-compliant curb ramps and detectable warning surfaces. Projects are prioritized based on pedestrian demand, severity of infrastructure deficiencies, and proximity to key destinations such as schools, parks, transit stops, and community facilities. Funded through a combination of federal Community Development Block Grant (CDBG), local, and regional funding sources, the program improves accessibility, reduces trip hazards, and supports safe and reliable pedestrian travel for residents of all abilities.
STI Past Project Example 2: Rod Beaudry-Routier Bikeway Project (Completed in 2019) This project enhanced safety and multimodal connectivity along the Routier Road and Rod Beaudry Drive corridor through the implementation of bicycle and pedestrian improvements.
Improvements included installation of dedicated bicycle lanes, high-visibility crosswalk enhancements, lane narrowing to reduce vehicle speeds, and construction of a mini-roundabout at the Routier Road and Kilgore Road intersection to improve traffic operations and calm traffic.
These improvements were designed to increase safety for pedestrians and bicyclists, improve connectivity between residential neighborhoods and regional destinations, and encourage nonmotorized travel. The project supports active transportation use and contributes to reductions in vehicle miles traveled by providing safer and more accessible alternatives to driving.
STI Past Project Example 3: Baroque Drive Bicycle and Pedestrian Improvements Project (Completed in 2025)
2729 Prospect Park Drive | Rancho Cordova, CA 95670 | 916.851.8700 | CityofRanchoCordova.org ITEM 16.5. ATTACHMENT 3
This project implemented traffic-calming and active transportation improvements along Baroque Drive in the Stone Creek neighborhood to enhance safety and connectivity for pedestrians, bicyclists, and motorists. Improvements included construction of a mini-roundabout at the Baroque Drive and Kilgore Road intersection, installation of buffered bicycle lanes, high-visibility crosswalk enhancements, and lane narrowing to reduce vehicle speeds. These improvements improved pedestrian visibility, enhanced bicycle safety, and created a more comfortable, lowspeed environment for all users. The project strengthened neighborhood connectivity and supported increased use of active transportation by providing safer alternatives to vehicle travel.
If you have any questions regarding this commitment, please contact Stefan Heisler, Housing Manager at (916) 851-8757 or [email protected].
Sincerely,
Micah Runner
City Manager
City of Rancho Cordova
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 16.6.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Laura Fickle, Economic Development Manager
Amanda Norton, Economic Development Director
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2024-95-2 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH CLAGGETT WOLFE ASSOCIATES
TO ELIMINATE THE $100,000 ANNUAL ALLOCATION CAP FUNDING
LIMIT WHILE MAINTAINING THE NOT TO EXCEED AMOUNT OF
$500,000 THROUGH JUNE 30, 2029 FOR ASSISTANCE WITH
ECONOMIC DEVELOPMENT PROJECTS
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would eliminate the cap of $100,000 per calendar year for Professional Services contracted with Claggett Wolfe Associates over the Term of Service, June 30, 2029.
BACKGROUND
The City of Rancho Cordova entered into Contract No. 2024-95 with Claggett Wolfe Associates on July 1, 2024, for professional services related to financial analysis, review, advisement, development, and compliance for Economic Development programs. The agreement has a fiveyear term through June 30, 2029, with a total contract amount not to exceed $500,000. The contract currently includes an annual funding limit of $100,000. Due to the volume of projects requiring these services, the annual limit is expected to be exceeded, necessitating an amendment to provide greater flexibility in the allocation of funds over the remaining term of the agreement.
FISCAL IMPACT AND FUNDING SOURCE
No fiscal impact, as the funds have been approved and allocated in the city's Measure R Community Enhancement & Investment Fund allocation.
ATTACHMENT(S)
1. Resolution
2. Contract Amendment No. 2024-95-2
ITEM 16.6. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH CLAGGETT WOLFE ASSOCIATES TO REMOVE THE ANNUAL
FUNDING LIMIT WHILE MAINTAINING THE TOTAL NOT-TO-EXCEED AMOUNT AND TERM
WHEREAS, the Parties entered into a Professional Services Agreement (“Agreement”) dated July 21, 2024 until June 30, 2029; and
WHEREAS, this Amendment removes the one hundred thousand dollar ($100,000) annual funding limit to provide flexibility for the Professional to perform services for unforeseen projects during the remaining term of the Agreement; and WHEREAS, the overall approved not to exceed amount of five hundred thousand dollars ($500,000) and the Term of Service, June 30, 2029, remain unchanged; and WHEREAS, the Parties agree that changes to the compensation section provided for in the PSA are necessary in order for the City to continue receiving services by Professional.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA that the Amendment to the Professional Services Agreement, dated July 21, 2024, is hereby approved, removing the annual funding limit of one hundred thousand dollars ($100,000) while maintaining the total not-to-exceed amount of five hundred thousand dollars ($500,000) and the term ending June 30, 2029, and authorizing the City Manager or designee to execute the Amendment on behalf of the City and take all actions necessary to implement it.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2024-95-2
Second Amendment to Professional Services Agreement between City of Rancho Cordova and Claggett Wolfe Associates Page 1 of 3 Revised 06/2025
SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND CLAGGETT WOLFE ASSOCIATES This Second Amendment to the Professional Services Agreement (“Amendment”) is made by and between the City of Rancho Cordova (“City”) and Claggett Wolfe Associates (“Professional”) as of April 1, 2026. City and Professional are hereinafter collectively referred to as the “Parties.”
RECITALS
WHEREAS, the Parties entered into a Professional Services Agreement (“Agreement”) dated July 21, 2024; and
WHEREAS, the first Amendment, executed July 18, 2025, added an additional contract term regarding the confidentiality of certain information that may be provided to Professional in the course of the scope of work; and
WHEREAS, this Amendment removes the one hundred thousand dollar ($100,000) annual funding limit to provide flexibility for the Professional to perform services for unforeseen projects during the remaining term of the Agreement; and
WHEREAS, the overall approved not to exceed amount of five hundred thousand dollars ($500,000) and the Term of Service, June 30, 2029, remain unchanged; and WHEREAS, the Parties agree that changes to the compensation section provided for in the PSA are necessary in order for the City to continue receiving services by Professional.
NOW, THEREFORE, the Parties hereto agree as follows:
AGREEMENT
1. Section 2 of the Agreement, “Compensation,” provides for the City to pay Professional a sum not to exceed five hundred thousand dollars ($500,000), not to exceed one hundred thousand dollars ( $100,000) per calendar year, notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement. Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional.
ITEM 16.6. ATTACHMENT 2
CONTRACT NO. 2024-95-2
Second Amendment to Professional Services Agreement between City of Rancho Cordova and Claggett Wolfe Associates Page 2 of 3 Revised 06/2025
Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
Section 2 of the Agreement is amended and replaced in its entirety to read as follows:
2. "City hereby agrees to pay Professional a sum not to exceed five hundred thousand dollars ($500,000) within the Term of Service, notwithstanding any contrary indication that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement. Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional.
Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.”
1. All other terms and conditions in the Agreement shall remain in full force and effect to the extent they are not in conflict with this Amendment.
2. The signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.
Signatures on next page
ITEM 16.6. ATTACHMENT 2
CONTRACT NO. 2024-95-2
Second Amendment to Professional Services Agreement between City of Rancho Cordova and Claggett Wolfe Associates Page 3 of 3 Revised 06/2025
IN WITNESS WHEREOF, the parties have executed this Amendment as of the day and year first above written.
CITY OF RANCHO CORDOVA PROFESSIONAL
______________________________ ______________________________ Micah Runner, City Manager Chuck Wolfe, President
Date:__________________ Date:__________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Date:_________________
ITEM 16.6. ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.7.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Ian Winbrock, Management Analyst II
Megan Siren, Assistant to the City Manager
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-62 WITH THE CULTURAL PLANNING GROUP
LLC IN AN AMOUNT NOT TO EXCEED $135,000 TO UPDATE THE
ARTS STRATEGIC PLAN
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract No. 2026-62 with The Cultural Planning Group LLC in an amount not to exceed $135,000 to update the Arts Strategic Plan.
BACKGROUND
The City of Rancho Cordova has steadily expanded its commitment to arts and culture through the Art in Public Places program and related community investment efforts. The Art in Public Places Bucket was established in Fiscal Year 2018/19 as part of the Community Enhancement & Investment Fund (CEIF) to support public art projects throughout the city. That work was further guided by adoption of the city’s Arts Strategic Plan in Fiscal Year 2019/20, which emphasized the role of arts and culture in fostering a vibrant and inclusive community. Since that time, the city has invested approximately $196,000 in public art projects, including utility box wraps, murals, mosaics, and temporary art installations, reflecting the city’s ongoing commitment to placemaking and community identity through the arts.
Over time, the city’s approach to public art has evolved beyond stand-alone installations and toward broader community development goals. Recent Art in Public Places efforts have emphasized the use of art to enhance neighborhood spaces, improve accessibility, strengthen community identity, and support transportation safety. Staff has also recognized the value of integrating art into transportation infrastructure and other public realm improvements, particularly where artistic interventions can contribute to more walkable, engaging, and visually prominent community spaces. In this way, the city’s arts efforts increasingly serve not only a cultural purpose, but also broader policy objectives related to placemaking, safety, and civic engagement.
City Council Staff Report - Page 2 of 2
As this work has expanded, so has the need for a more comprehensive framework to guide future arts and cultural investments. The city has reached a point where updating its existing Arts Strategic Plan and pairing that effort with more detailed implementation tools will help ensure that future projects are aligned, strategic, and responsive to community needs.
In October 2025, the city issued a Request for Proposals to solicit professional services for the update to the Rancho Cordova Arts Strategic Plan. The city received proposals from ten nationally recognized arts and culture planning firms. An evaluation team consisting of staff members from the City Manager's Office, Public Works, Planning Department, and Cordova Community Council staff members reviewed the proposals through a competitive selection process. Based on that review, The Cultural Planning Group is recommended for this project.
Their proposal demonstrated extensive experience in municipal arts and cultural planning, a strong equity-centered community engagement approach, and a comprehensive implementation framework tailored to Rancho Cordova’s goals for arts, culture, and creative placemaking.
To support this next phase of work, staff recommends entering into an agreement with The Cultural Planning Group LLC. Under the proposed agreement, the consultant would assist the city with updating the city’s 2020 Arts Strategic Plan, developing an Arts + Cultural Facilities Plan, and supporting implementation of an Artist in Residence program. The proposed agreement would be effective April 1, 2026, through June 30, 2027, for an amount not to exceed $135,000.
FISCAL IMPACT AND FUNDING SOURCE
The proposed agreement with The Cultural Planning Group LLC is for an amount not to exceed $135,000. Funding for the agreement is available within the adopted budget for the Arts Strategic Plan Update, which is supported by the NEA Our Town grant and the general fund.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2026-62
ITEM 16.7. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2026-62 IN AN AMOUNT NOT TO EXCEED $135,000 WITH THE CULTURAL PLANNING
GROUP LLC, FOR PROFESSIONAL SERVICES FOR THE RANCHO CORDOVA ARTS
STRATEGIC PLAN UPDATE
WHEREAS, the City of Rancho Cordova has steadily expanded its commitment to arts and culture through the Art in Public Places program and related community investment efforts; and
WHEREAS, the Art in Public Places Bucket was established in Fiscal Year 2018/19 as part of the Community Enhancement and Investment Fund to support public art projects throughout the city, and the City adopted its Arts Strategic Plan in Fiscal Year 2019/20 to help guide future arts and cultural investments; and
WHEREAS, since adoption of the Arts Strategic Plan, the city has continued to invest in public art and placemaking initiatives, including murals, mosaics, utility box wraps, temporary art installations, and integration of art into broader community development and transportationrelated projects; and WHEREAS, the city has identified the need to update its existing Arts Strategic Plan and develop more detailed implementation tools to guide future arts and cultural investments in a strategic, coordinated, and community-responsive manner; and WHEREAS, in October 2025, the city issued a Request for Proposals to solicit professional services for the update to the Rancho Cordova Arts Strategic Plan, and the city received proposals from nationally recognized arts and culture planning firms; and WHEREAS, an evaluation team reviewed the proposals through a competitive selection process and determined that The Cultural Planning Group, LLC was best qualified to perform the work; and
WHEREAS, The Cultural Planning Group, LLC demonstrated extensive experience in municipal arts and cultural planning, a strong equity-centered community engagement approach, and a comprehensive implementation framework tailored to Rancho Cordova’s goals for arts, culture, and creative placemaking; and
WHEREAS, under the proposed agreement, The Cultural Planning Group, LLC will assist the city with updating the City’s 2020 Arts Strategic Plan, developing an Arts and Cultural Facilities Plan, supporting implementation of an Artist-in-Residence program, and preparing related planning, engagement, implementation, and evaluation tools; and WHEREAS, the proposed agreement is in an amount not to exceed $135,000 and funding for the agreement is available within the broader budget for the Arts Strategic Plan Update, which is supported by the National Endowment for the Arts Our Town grant and the General Fund; and
ITEM 16.7. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
WHEREAS, the city was awarded a $95,000 National Endowment for the Arts Our Town grant to support a broader two-year creative placemaking effort that includes the Arts Strategic Plan update as one of its core components.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2026-62 in an amount not to exceed $135,000 with The Cultural Planning Group LLC, in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND THE CULTURAL PLANNING GROUP, LLC THIS AGREEMENT (hereinafter referred to as “Agreement”) for professional services is made by and between the City of Rancho Cordova, a California municipal corporation, (herein “City”) and The Cultural Planning Group, LLC, a California limited liability company specializing in arts and cultural planning (“Professional”) as of April 1, 2026.
SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Services attached as Exhibit A (“Services”) at the time and place and in the manner as specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2027, the date of completion specified in Exhibit A. Professional shall complete the services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Professional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Professional's profession.
1.3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Professional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Professional a sum not to exceed One Hundred Thirty Five Thousand Dollars ($135,000.00), notwithstanding any contrary indications thatmay be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement. Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoice. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
2.1.1 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
2.1.2 The beginning and ending dates of the billing period;
2.1.3 A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
2.1.4 At City’s option, for each work itemin each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
2.1.5 The total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
2.1.6 The Professional’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.
2.3 Final Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Professional pursuant to ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses, if any, are set forth in Exhibit B, and shall not exceed Eighteen Thousand One Hundred Sixty-Five Dollars ($18,165.00).
Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Professional is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 10, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the termof this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 Workers’ Compensation. Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits. The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy.
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervision of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional.
The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
4.3 Professional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
Professional hereby acknowledges and agrees to the insurance requirements set ______ forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.4 All Polices Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests’ rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
4.4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4.4 Deductibles and Self-Insured Retentions. Professional shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Professional is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
4.5.1 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
4.5.2 Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or
4.5.3 Terminate this Agreement.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
SECTION 5. INDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.
5.1 General Requirements. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law.
It is understood that the duty of Professional to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5.2 PERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
SECTION 6. STATUS OF PROFESSIONAL.
6.1 Independent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 Professional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professional represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.
7.5 Nondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement.
Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.
Professional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Professional.
Professional may cancel this Agreement upon days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
Agreement was and is the professional reputation and competence of Professional.
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
8.6 Options upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
8.6.3 Retain a different Professional to complete the services described in Exhibit A not finished by Professional; and
8.6.4 Charge Professional the difference between the cost to complete the services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Professional’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 Professional’s Books and Records. Professional shallmaintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Professional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Ian Winbrock, Management Analyst II, City Manager’s Office, City of Rancho Cordova ("Contract Administrator").
All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices.
Any written notice to City shall be sent to:
ATTN: Ian Winbrock
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Any written notice to Professional shall be sent to:
ATTN: The Cultural Planning Group, LLC
6878 Navajo Road, Unit 58
San Diego, CA, 92119
[email protected]
10.11 Professional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
Seal and Signature of Registered Professional with
report/design responsibility.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between City of Rancho Cordova and The Cultural Planning Group, LLC
04/01/2026
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year set forth above, which date shall be considered the effective date of this Agreement.
CITY OF RANCHO CORDOVA PROFESSIONAL
Micah Runner, City Manager David Plettner-Saunders, Partner Date: Date:
Attest:
Stacy Leitner, CMC, City Clerk
Date:
Approved as to Form:
Adam U. Lindgren, City Attorney
Date:
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between Page 1 of 9
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit A 04/01/2026 CONTRACT NO. 2026-62
EXHIBIT A
SCOPE OF SERVICES
Professional shall provide consulting services to the City related to the Update to the Rancho Cordova Arts Strategic Plan (“Project”). The services shall consist of a structured arts and cultural planning process intended to update the City’s 2019 Arts Strategic Plan, assess current conditions and opportunities, engage community stakeholders, develop implementation and evaluation tools, and prepare a final strategic plan for City review and adoption. The Project shall expressly include development of a Theory of Change for the Arts Strategic Plan Update and a Key Performance Indicator (KPI) Framework with supporting logic model to support implementation, performance measurement, and long-term accountability. Professional shall perform the services for approximately thirteen (13) months, and in no event complete them later than June 30, 2027, unless extended by written amendment and signed by both parties.
The Parties acknowledge and agree that the Project includes strategic planning, community engagement, creative placemaking analysis, public art planning, performance measurement development, policy framework development, and preparation of implementation tools. The Project does not include separate implementation of recommended projects, conservation treatment, capital design, engineering, construction documents, or delivery of future arts or placemaking improvements unless separately authorized in writing by the City and documented by a written amendment and signed by both parties. The public art inventory and maintenance framework established under this Agreement are intended as baseline planning tools and not as a detailed conservation treatment plan. Travel associated with site visits, stakeholder meetings, community engagement, workshops, and presentations shall be governed by Exhibit B.
Professional shall provide written deliverables including, but not limited to:
• Work Plan
• Communications Plan
• Engagement Plan
• Audit and Summary of the 2019 Arts Strategic Plan and supporting Exhibits • Community Engagement Summary Report
• Documentation of engagement activities
• Theory of Change Memorandum and Diagram
• Creative Placemaking Framework Report and Map
• ArcGIS inventory map and database of public artworks
• Public Art Maintenance and Conservation Framework Report • Collection Balance Analysis and Recommendations
• Acquisition Strategy Framework
• Key Performance Indicator (KPI) Framework Document and Logic Model • Annual Progress Report Template
• Draft Plan
• Revised Final Draft
• Final Strategic Plan
• Implementation Plan and Roadmap
• Presentations
• Project Schedule and Coordination Plan
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between Page 2 of 9
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit A 04/01/2026 CONTRACT NO. 2026-62
All written and digital deliverables shall be prepared in accessible formats consistent with applicable federal and state accessibility requirements and coordinated with the City as needed for public-facing outreach and final plan publication. The proposal specifically contemplates accessible engagement methods, ADA-compliant venues, virtual participation options, and accessible materials. All written deliverables shall comply with applicable accessibility requirements as defined below:
1. Accessibility Laws.
Professional acknowledges that City is a public entity subject to the Americans with Disabilities Act (“ADA”), including Title II, the U.S. Department of Justice’s 2024 ADA Title II Digital Accessibility Rule Section 504 (28 C.F.R. Part 35, Subpart I), Section 504 of the California Building Code accessibility requirements, and other applicable federal and state accessibility laws and regulations, including implementing regulations and successor standards (collectively, “Accessibility Laws”). Professional shall perform all Services in compliance with, and in support of City’s obligation to comply with, Accessibility Laws.
2. Accessible Deliverables.
To the extent required by law, Professional’s Services that include creation or modification of web content or mobile applications, shall:
a. Design, develop, and deliver content and materials that are: (1) accessible by default; (2) compatible with commonly used assistive technologies; and (3) generally consistent with then-current accessibility requirements under Accessibility Laws (including, where applicable, Web Content Accessibility Guidelines (“WCAG”) 2.1 Level AA or any successor standard that applies). b. Not rely solely on accessibility overlays or automated tools as a substitute for creating, coding, and delivering accessible content.
c. Use accessibility language provided by City in notices and materials, and coordinate with City regarding any requested reasonable accommodations when assisting with public-facing outreach or events.
3. Testing and Certification.
At its sole cost and expense, Professional shall perform reasonable accessibility testing of its work product and deliverables to confirm compliance with Accessibility Laws and applicable accessibility standards. Professional certifies that any deliverables under this Agreement have been tested and comply with such the Accessibility Laws.
4. Cooperation and Remediation.
Professional shall cooperate with City in assessing the accessibility of Professional’s work product and deliverables.
If City, in its sole discretion, determines that Professional’s work product or deliverables do not meet the requirements of the Accessibility Laws or any standard therein, and which are within Professional’s control, Professional shall correct such issues within five (5) business days of identification at no additional cost to City.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between Page 3 of 9
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit A 04/01/2026 CONTRACT NO. 2026-62
Phase One – Project Initiation
1. Project Team Formation and Kick-Off
a. Professional shall:
i. Conduct a kick-off meeting with City staff to confirm scope, schedule, decision-making structure, and expectations.
ii. Form a project team composed of consultants and key City staff members to oversee and manage the Project.
iii. Prepare a detailed work plan with milestones, review points, and staff responsibilities. iv. Prepare a communications plan addressing internal and external communications. v. Prepare a community and stakeholder engagement plan. vi. Confirm at project initiation the intended relationship among the updated strategic plan, the Theory of Change, the Logic Model, the KPI framework, and the implementation roadmap. b. Deliverables:
i. Work Plan
ii. Communications Plan
iii. Engagement Plan
iv. Project Schedule and Coordination Plan
Phase Two – Foundation and Context
2. Summary of 2019 Arts Strategic Plan and Strategic Foundation a. Professional shall:
i. Review the City’s 2019 Arts Strategic Plan (and Exhibits) and distill its essential vision, guiding principles, strategic focus areas, and concepts into a concise narrative. ii. Identify which prior strategies remain relevant, which require refinement, and which gaps should be addressed in the update.
iii. Review relevant City and project context, including the role of creative placemaking, public art, artist support, and infrastructure-related arts integration as reflected in the City’s broader project and grant framework.
iv. Establish a continuity framework between the prior plan and the updated plan. v. Identify the core community conditions, opportunities, and systems-level changes that the updated plan is intended to address.
b. Deliverable:
i. Audit and Summary of 2019 Arts Strategic Plan
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between Page 4 of 9
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit A 04/01/2026 CONTRACT NO. 2026-62
Phase Three – Community Engagement and Equity
3. Engagement Planning and Implementation
a. Professional shall:
i. Conduct stakeholder mapping with City staff to identify community connectors, cultural leaders, trusted organizations, artists, creatives, youth-serving organizations, schools, businesses, neighborhood leaders, and other relevant stakeholders. ii. Develop and implement an engagement strategy emphasizing geographic equity, demographic equity, accessibility, multilingual participation, and broad community representation.
iii. Design engagement materials ensuring cultural sensitivity and visual accessibility (materials will be translated by the Professional into Spanish and Russian with the City translating materials into any other necessary languages). iv. Create digital engagement tools, including online surveys, interactive mapping platforms, and virtual participation options.
v. Facilitate two (2) in-person stakeholder roundtables. vi. Conduct one (1) virtual stakeholder session for regional partners. vii. Conduct approximately ten (10) to fifteen (15) interviews with City leadership, arts leaders, cultural leaders, and community advocates.
viii. Conduct two (2) community workshops to gather broad input on priorities, vision, goals, barriers, and desired outcomes.
ix. Facilitate one (1) community walking tour of key sites, potential creative corridors, and cultural assets.
x. Host pop-up engagement at three (3) high-traffic locations to be determined by the City. xi. Partner with cultural organizations for targeted engagement with underrepresented communities.
xii. Design family-friendly engagement activities that include youth participation. xiii. Launch a multilingual online community survey for a minimum two-week duration. xiv. Ensure engagement venues are ADA-compliant and offer virtual participation options where appropriate.
xv. Synthesize engagement findings in a manner that directly informs the Theory of Change, strategic priorities, and KPI design.
b. Deliverables:
i. Engagement Plan and Implementation
ii. Community Engagement Summary Report, including participation data, findings synthesis, and equity analysis
iii. Documentation of engagement activities, including meeting summaries, survey data, and visual documentation.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between Page 5 of 9
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit A 04/01/2026 CONTRACT NO. 2026-62
Phase Four – Theory of Change
4. Strategic Outcomes Framework
a. Professional shall:
i. Identify the underlying community needs, opportunities, and conditions the Plan is intended to address.
ii. Clearly explain how the City’s arts, cultural, creative placemaking, and public art strategies are expected to contribute to desired community and systems-level outcomes over time. iii. Define the principal assumptions underlying the Plan’s strategies and recommendations. iv. Describe the causal pathway connecting City investments, partnerships, programs, policies, and public art strategies to anticipated outputs, short-term (1 – 2 years) outcomes, intermediate outcomes (3 – 5 years), and long-term (6 – 10 years) outcomes. v. Address intended outcomes related to, at minimum, community engagement, equitable access, public art stewardship, artist support, creative placemaking, civic identity, and long-term systems change.
vi. Present the Theory of Change in both narrative and graphic form suitable for incorporation into the Draft Plan and Final Strategic Plan.
b. Deliverable:
i. Theory of Change Memorandum and Diagram.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between Page 6 of 9
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit A 04/01/2026 CONTRACT NO. 2026-62
Phase Five – Creative Placemaking Framework
5. Spatial and Cultural Mapping; Visioning; Framework Development a. Professional shall:
i. Conduct one (1) in-person site visit to document existing public spaces, pedestrian corridors, and underutilized cultural nodes within priority districts, including the MACC area, Zinfandel Corridor, Folsom Boulevard, and neighborhood hubs. ii. Develop a digital cultural asset map using existing GIS data and field photography. iii. Identify three (3) to five (5) potential creative corridors or activation sites based on accessibility, visibility, and community potential.
iv. Facilitate one (1) in-person community workshop aligned with an existing public event to co-develop activation ideas.
v. Host one (1) virtual creative placemaking roundtable with artists, business owners, and cultural leaders.
vi. Conduct one (1) virtual coordination session with City staff to review feasibility and permitting considerations.
vii. Supplement engagement through an online questionnaire or mapping tool. viii. Synthesize findings into a concise Creative Placemaking Framework Report outlining guiding principles, community insights, and spatial connections between art, mobility, and public space.
ix. Recommend two (2) to three (3) pilot projects or temporary activations. x. Identify partnership opportunities, order-of-magnitude cost considerations, and measures for evaluating impact.
xi. Conduct one (1) virtual review meeting with City staff and finalize the Creative Placemaking Framework Report and Map for inclusion in the Draft Plan. b. Deliverable:
i. Creative Placemaking Framework Report and Map.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between Page 7 of 9
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit A 04/01/2026 CONTRACT NO. 2026-62
Phase Six – Public Art Strategy
6. Collection Review
a. Professional shall:
i. Conduct one (1) in-person site visit to document existing public spaces, pedestrian corridors, and underutilized cultural nodes within priority districts, including the MACC area, Zinfandel Corridor, Folsom Boulevard, and neighborhood hubs. ii. Develop a digital cultural asset map using existing GIS data and field photography. iii. Identify three (3) to five (5) potential creative corridors or activation sites based on accessibility, visibility, and community potential.
iv. Facilitate one (1) in-person community workshop aligned with an existing public event to co-develop activation ideas.
v. Host one (1) virtual creative placemaking roundtable with artists, business owners, and cultural leaders.
vi. Conduct one (1) virtual coordination session with City staff to review feasibility and permitting considerations.
vii. Supplement engagement through an online questionnaire or mapping tool. viii. Synthesize findings into a concise Creative Placemaking Framework Report outlining guiding principles, community insights, and spatial connections between art, mobility, and public space.
ix. Recommend two (2) to three (3) pilot projects or temporary activations. x. Identify partnership opportunities, order-of-magnitude cost considerations, and measures for evaluating impact.
xi. Conduct one (1) virtual review meeting with City staff and finalize the Creative Placemaking Framework Report and Map for inclusion in the Draft Plan. b. Deliverables:
i. ArcGIS inventory map and database of public artworks including maintenance notes. ii. Public Art Maintenance and Conservation Framework Report. iii. Collection Balance Analysis and Recommendations.
iv. Acquisition Strategy Framework.
v. Maintenance and Conservation Plan.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between Page 8 of 9
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit A 04/01/2026 CONTRACT NO. 2026-62
Phase Seven – Logic Model and KPI Framework
7. Collection Review
a. Professional shall:
i. Conduct research on best practices in cultural planning evaluation. ii. Collaborate with City staff to identify available data systems, administrative data, and baseline information.
iii. Translate the Theory of Change into a practical Logic Model that identifies, at minimum:
inputs/resources, activities, outputs, short-term outcomes, intermediate outcomes, longterm outcomes, and intended systems change. iv. Align each strategic goal and major recommendation in the updated plan with measurable indicators.
v. Develop KPIs, definitions, baselines where available, target-setting guidance, data sources, data collection methods, reporting frequency, and recommended responsibility assignments.
vi. Include KPI categories addressing, at minimum: community engagement and participation; public art growth and distribution; funding and sustainability; maintenance and stewardship; creative placemaking and infrastructure; artist support and development; partnerships and leveraging; and perception and cultural equity. vii. Develop an annual progress reporting format that allows the City to monitor implementation over time.
viii. Ensure the Logic Model and KPI Framework can be used by City staff as an operational management and reporting tool, not solely as a conceptual planning document. b. Deliverables:
i. KPI Framework Document and Logic Model
ii. Annual Progress Report Template.
Phase Eight – Plan Development and Review
8. Drafting, Review, Revision, and Finalization
b. Professional shall:
8. Synthesize all research, analysis, and engagement findings into a comprehensive, community-informed strategy.
9. Develop a draft vision statement, guiding principles, and strategic goals addressing priority areas identified during the Project.
10. Incorporate the Theory of Change and Logic Model into the structure of the Draft Plan and Final Strategic Plan so that strategic recommendations, implementation actions, and KPIs are clearly aligned.
11. Present the draft plan to staff and stakeholders for feedback.
12. Revise the draft plan based on City and stakeholder input.
13. Prepare the final plan for presentation to City Council and other reviewing or approving bodies.
c. Deliverables:
8. Draft Plan
9. Revised Final Draft
10. Final Strategic Plan
11. Presentations.
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
Professional Services Agreement between Page 9 of 9
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit A 04/01/2026 CONTRACT NO. 2026-62
Phase Nine – Implementation Roadmap
9. Phased Implementation Matrix
a. Professional shall:
i. Prepare an implementation roadmap organizing recommendations into short (1 – 2 years), mid (3 – 5 years), and long-term (6 – 10 years) actions. ii. Identify lead responsibilities, partners, resources needed, timelines, funding mechanisms, dependencies, and evaluation metrics associated with each recommendation.
iii. Structure recommendations to support short-term (1 – 2 years) capacity-building and early wins, medium-term (3 – 5 years) scaling and institutionalization, and long-term (6 – 10 years) sustained implementation.
iv. Ensure the implementation roadmap is expressly tied to the Theory of Change and Logic Model so the City can evaluate whether actions are producing intended results. v. Include recommendations for how the City should periodically revisit and update the Theory of Change, Logic Model, and KPI framework after plan adoption. b. Deliverable:
12. Implementation Plan and Roadmap.
Phase Ten – Project Management and Coordination
10. Oversight and Coordination
a. Professional shall:
i. Provide ongoing project oversight and coordination through the Project Lead and consultant team.
ii. Serve as primary point of contact through David Plettner-Saunders or another Cityapproved designee. iii. Conduct virtual bi-weekly coordination meetings with City staff. iv. Maintain an iterative review and feedback process throughout all phases of the Project. v. Share draft deliverables in advance of review meetings, track revisions, and maintain a consolidated action tracker through project completion. vi. Coordinate review of the Theory of Change, Logic Model, KPI Framework, and Draft Plan at designated milestones identified in the Work Plan. b. Deliverable:
i. Ongoing project coordination
ii. Meeting notes
iii. Consolidated action tracker
iv. Updated Project Schedule and Coordination Plan, as needed.
Timeline
The Project is anticipated to proceed generally as follows:
• Phase 1: Project Launch and Discovery (Months 1–2)
• Phase 2: Community Engagement (Months 3–6)
• Phase 3: Analysis and Strategy Development (Months 7–8) • Phase 4: Plan Development and Refinement (Months 9–10) • Phase 5: Adoption and Launch (Months 11–12).
ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
CONTRACT NO. 2026-62
EXHIBIT B
COMPENSATION SCHEDULE
City agrees to compensate Professional for the Services described in Exhibit A in an amount not to exceed One Hundred Thirty-Five Thousand Dollars ($135,000.00) (“Maximum Compensation”). The cost proposal totals $134,545, which supports using a $135,000 not-to-exceed amount in the Agreement.
Under no circumstances shall compensation exceed the Maximum Compensation unless this Agreement is amended.
Compensation under this Agreement includes:
• Professional labor
• MIG professional services
• Travel and reimbursable expenses
• Graphic design and layout
• All administrative and overhead costs
Professional shall be compensated on a time-and-materials basis in accordance with the hourly rates below, provided that total compensation shall not exceed the Maximum Compensation. The cost proposal identifies the following hourly rates are included:
• David Plettner-Saunders, Partner – $220/hour
• Linda Flynn, Partner – $220/hour
• Erin Richardson, Associate – $125/hour
• Ann Berchtold, Principal (MIG) – $230/hour
• Katie Wall, GIS & Mapping (MIG) – $130/hour
• Danyel Cisneros, Graphic Designer (MIG) – $125/hour
Estimated compensation is allocated generally as follows:
• Professional Fees: $116,835
• Travel and Reimbursable Expenses: $18,165
• Total Project Cost: $135,000
Professional labor and subcontracted professional services include work associated with the tasks and deliverables in Exhibit A, including but not limited to:
• Project initiation and work planning
• Existing conditions and context review
• Community engagement and equity
• Theory of Change development
• Creative placemaking framework
• Public art strategy
• Maintenance and stewardship framework
• Logic Model and KPI framework
• Implementation roadmap
• Plan development, review, and finalization
• Project management and coordination
Professional Services Agreement between Page 1 of 2
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit B 04/01/2026 ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
CONTRACT NO. 2026-62
Reimbursable expenses are included within the Maximum Compensation and are capped at Eighteen Thousand One Hundred Sixty-Five Dollars ($18,165.00). Reimbursable expenses may include:
• Airfare
• Lodging
• Meals and per diem
• Mileage, rental car, parking, and other local transportation • Printing, reproduction, postage, and delivery
• Materials and supplies directly related to workshops or community engagement • Other reasonable travel or direct project expenses approved by the City in advance.
Expenses not listed above are not chargeable to City unless approved in writing in advance by the Contract Administrator.
Phase / Task Hours (Combined – CPG) Budget – Fees ($)
Understanding of Context 16 $3,520
Community Engagement & Equity 128 $25,120
Creative Placemaking 36 $7,920
Public Art Strategy 24 $5,280
Maintenance & Stewardship 56 $9,280
KPIs and Evaluation 34 $7,100
Implementation and Roadmap 32 $7,040
Plan Development & Review 56 $12,320
Project Management & Schedule 40 $8,800
Subtotal – CPG 422 $86,380
MIG Professional Services (GIS,
Creative, Placemaking, Design)
$30,000
Miscellaneous $455
Total Professional Fees $116,835
Travel & Expenses $18,165
Total Project Cost $135,000
Professional Services Agreement between Page 2 of 2
City of Rancho Cordova and The Cultural Planning Group, LLC - Exhibit B 04/01/2026 ITEM 16.7. ATTACHMENT 2 Contract No. 2026-62
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.8.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Kristine Courdy, Senior Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE PUBLIC WORKS DIRECTOR TO
SUBMIT AND EXECUTE APPLICATIONS AND DOCUMENTS FOR
THE SACRAMENTO AREA COUNCIL OF GOVERNMENTS SYSTEM
(SACOG) PRESERVATION FUNDING PROGRAM
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City of Rancho Cordova to submit applications and documents to Sacramento Area Council of Governments (SACOG) and designates the Public Works Director or their designee to execute all grant documents.
BACKGROUND
The Sacramento Area Council of Governments plays a central role in funding transportation improvements throughout the region by administering Surface Transportation Block Grant (STBG) and Congestion Mitigation and Air Quality (CMAQ) funds across three programs.
SACOG manages a competitive process that establishes performance-based funding targets for each county to ensure resources are distributed in line with regional priorities and measurable outcomes. Through its three core programs, Next Generation Solutions & Clean Air, System Performance, and System Preservation, SACOG directs federal funds to projects that improve mobility, enhance safety, support sustainability, and advance equity.
SACOG requires agencies who wish to apply for grant funds to adopt a Resolution that authorizes submittal of the grant applications to SACOG. The Resolution confirms the agency’s intent to submit applications, identifies authorized staff, and commits the agency to meeting all funding, match, and project delivery requirements if an award is made. The first SACOG Grant Program that will be accepting applications is the System Preservation Program. The city intends to apply for the following two Projects under this Program:
• Folsom Boulevard Pavement Maintenance; and
• Sunrise Boulevard Pavement Maintenance
City Council Staff Report - Page 2 of 2
There will be another Resolution for the SACOG Next Generation Solutions & Clean Air and System Performance Grant Programs closer to that application period.
FISCAL IMPACT AND FUNDING SOURCE
Approving this Resolution would allow the City of Rancho Cordova to apply for the upcoming SACOG System Preservation Grant Program. There are no fiscal impacts associated with approving this Resolution.
ATTACHMENT(S)
1. Resolution
ITEM 16.8. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING APPLICATIONS FOR GRANT FUNDING FROM THE SACRAMENTO AREA COUNCIL OF GOVERNMENTS (SACOG) 2026 FEDERAL FUNDING PROGRAMS; AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SUBMIT CITY OF RANCHO CORDOVA SACOG 2026 FEDERAL FUNDING PROGRAM APPLICATION PRIORITIES; AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE ALL
GRANT DOCUMENTS AND TIMELY PROJECT DELIVERY REQUIREMENTS WHEREAS, the Sacramento Area Council of Governments (SACOG) has announced three 2026 Federal Funding Cycle Programs (Funding Programs), which are open to sponsoring agencies within the six-county SACOG region: System Preservation Program, System Performance Program, and Next Generation Solutions & Clean Air Program; and WHEREAS, the System Preservation Program invests in maintaining and resurfacing major roadways that keep people and goods moving; and
WHEREAS, eligible projects for Funding Programs must be listed in the 2025 Blueprint or fit within 2025 Blueprint lump-sum project categories including but not limited to road maintenance and reconstruction, transit vehicle replacements, operational improvements, Intelligent Transportation Systems, and bicycle and pedestrian investments; and WHEREAS, SACOG limits Funding Programs grant applications to no more than three applications per sponsoring agency for any one of the three different Funding Programs to SACOG, up to a maximum of nine total applications per sponsoring agency; and WHEREAS, applicants shall affirm their commitment to delivering projects in accordance with the requirements of Surface Transportation Block Grant (STBG) Program and Congestion Mitigation & Air Quality (CMAQ) Improvement Program, as applicable; and WHEREAS, grant proposals for construction work shall obligate Funding Program dollars for construction activities no later than the end of federal fiscal year 2028-29; and WHEREAS, SACOG will not provide additional federal or state funding in the event that cost overruns are identified; and
WHEREAS, project sponsors shall commit to providing local matching dollars, typically
11.47% of the total project cost; and
WHEREAS, SACOG requires that if awarded federal funds by the SACOG Board, City of Rancho Cordova staff responsible for project delivery must attend quarterly project delivery meetings with SACOG staff to receive assistance until project closeout.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:
SECTION 1. The Public Works Director or designee is authorized to execute all documents
ITEM 16.8. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
necessary to committing City of Rancho Cordova to federal, state and regional funding and project delivery requirements, including but not limited to abiding by Funding Program guidelines.
SECTION 2. In the event of receiving an award by the SACOG Board of Funding Program dollars, that City of Rancho Cordova will be required to abide by multiple timely use of funding requirements described in Funding Program guidelines and SACOG’s Regional Delivery Policies, including but not limited to, obligating federal funding no later than the end of federal fiscal year 2028-2029 for construction activities, committing to securing required local match dollars, acknowledge that SACOG does not cover cost overruns, and commits staff to attend delivery meetings until project closeout.
SECTION 3. The Public Works Director or designee is directed to submit the following applications for 2026 Six-County Federal Funding Cycle System Preservation Program:
• Folsom Boulevard Pavement Maintenance; and
• Sunrise Boulevard Pavement Maintenance
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.9.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM:
Albert Stricker, Public Works Director
Edgar Medina, Assistant Public Works Director
Jesse Yabes, Associate Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2023-263-2 WITH MARK THOMAS &
COMPANY, INCREASING THE CONTRACT AMOUNT FROM
$580,500, TO AN AMOUNT NOT TO EXCEED $890,738, FOR THE
ROSSMOOR BAR TRAILS ENHANCEMENTS PLANNING PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract Amendment No. 2023-263-2 with Mark Thomas & Company to increase the contract amount from $580,500 to an amount not to exceed $890,738 for additional design services to further support the city's grant agreement with the CA Wildlife Conservation Board for the Rossmoor Bar Trail Enhancements Planning Project.
BACKGROUND
This project proposes to improve public access to the diverse wildlife and natural features of the Rossmoor Bar area of the American River Parkway by completing a system of trails for visitors to safely navigate. Proposed trail enhancements include section-leveling, smooth dirt and gravel surfaces, and uniform trail widths where allowable. This project proposes to improve accessibility to trails and the American River. This project scope also includes planning an informational kiosk at the dredger tailings to explain the history of mining on the American River. This project is consistent with the 2008 American River Parkway Plan and the 2022 American River Natural Resources Management Plan.
In November 2023, the City of Rancho Cordova was awarded a grant in the amount of $597,000 by the Wildlife Conservation Board (WCB) with a term date on December 31, 2025. In January 2024, the city executed Contract No. 2023-263 with Mark Thomas & Company (Mark Thomas) to provide planning and design services. The term date matched that of the WCB grant agreement.
In Fall 2025, city staff requested a no-cost time extension with WCB to complete preliminary
City Council Staff Report - Page 2 of 2
engineering and permitting. WCB staff approved the request and set a new term date for December 31, 2026. City staff routed Contract No. 2023-263-1 (Amendment 1) for a time-only extension for the City Manager to execute with Mark Thomas. The term date was changed to June 30, 2027.
To date, the project team has developed a proposed trail plan, conducted two public engagement campaigns, engaged with stakeholders, completed environmental studies, developed the environmental document. City staff also presented the proposed trail plan to City Council on February 2, 2026.
The project team has continued developing alternatives for a continuous, multi-use path and river access to meet WCB's accessibility goals. City staff evaluated costs, time impacts and feasibility of each alternative. To further design the multi-use trail and river access, city staff requested a proposal for additional services from Mark Thomas. The proposed services are outlined in "Exhibit C" of the draft Contract No. 2023-263-2 (Amendment 2) and included in Attachment 2. Completing the preliminary design is a critical component of the WCB grant workplan.
City staff selected Mark Thomas as the project designer from a list of pre-qualified engineering consultants. City staff recommended award of the original contract with Mark Thomas based on their qualifications and experience designing similar projects. To maintain consistency with the project planning, and to keep the current project schedule, city staff recommend authorizing Amendment 2 with Mark Thomas & Company.
City staff anticipate completing the workplan in the WCB grant agreement by the end of 2026.
Future steps will include seeking additional grants to fund the final design and construction of the project.
FISCAL IMPACT AND FUNDING SOURCE
This project is included in the Capital Improvement Plan for Fiscal Years 2026 through 2029.
The budget for Contract 2023-263 consists of funding from the Infrastructure Replacement Fund, Community Enhancement Fund and State grants from the Wildlife Conservation Board.
City staff propose additional funding from the Infrastructure Replacement Fund to finance Amendment 2. There is no impact on the city’s general fund.
U.S. Representative Ami Bera approved a request for $850,000 of Congressional Direct Spending to partially fund the construction of this project. This earmark was included in the Transportation, Housing and Urban Development, and Related Appropriations Act of 2026, which was signed into law by U.S. Congress. City staff will prepare for formal application of these federal funds. City staff will continue to seek additional grant funding opportunities.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2023-263-2
ITEM 16.9. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2023-263-2 WITH MARK THOMAS & COMPANY, INC, INCREASING THE AMOUNT FROM $580,000 TO AN AMOUNT NOT TO EXCEED $890,738 FOR THE ROSSMOOR BAR TRAIL
ENHANCEMENTS PLANNING PROJECT
WHEREAS, the Parties entered into Professional Service Agreement No. 2023-263, on January 16, 2024, in an amount not to exceed $580,500; and WHEREAS, Amendment 1 was executed on December 5, 2025, to extend the contract term date from December 31, 2025, to June 30, 2027; and WHEREAS, the California Wildlife Conservation Board (WCB) awarded the City of Rancho Cordova (city) grant funds subject to the terms and conditions of Grant Agreement No.
WC-2396CA; and
WHEREAS, the WCB authorized the city's request for a no-cost time extension to extend the grant term from December 31, 2025, to December 31, 2026; and WHEREAS, the city wishes to update the scope of work of the PSA to include services and compensation to perform additional design of trail alternatives and perform hydraulic analysis to complete the workplan in Grant Agreement WC-2396CA; and WHEREAS, the Project complies with the American River Parkway Plan and the Natural Resource Management Plan; and
WHEREAS, services will exceed the maximum amount the City Manager has authorization to approve; and
WHEREAS, funding for Contract No. 2023-263-2 (Amendment 2) consists of Infrastructure Replacement Funds with no impact on the general fund.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract Amendment No. 2023-263-2 with Mark Thomas & Company increasing the contract amount from $580,500 to an amount not to exceed $890,738 for additional design services for the Rossmoor Bar Trail Enhancements Planning Project in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ITEM 16.9. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2023-263-2
Second Amendment to Professional Services Agreement between City of Rancho Cordova and Mark Thomas
Revised 06/2025
SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND (MARK THOMAS & COMPANY
This Second Amendment to the Professional Services Agreement (“Amendment 2”) is made by and between the City of Rancho Cordova (“City”) and Mark Thomas & Company, Inc. (“Professional”) as of April 7, 2026. City and Professional are hereinafter collectively referred to as the “Parties.”
RECITALS
WHEREAS, the Parties entered into a Professional Services Agreement (“Agreement”) dated January 16, 2024, for the purposes of providing planning and design services for Rossmoor Bar Trail Enhancements Planning Project; and
WHEREAS, the Parties entered into the First Amendment of the PSA (“Amendment 1”) dated December 5, 2025; and
WHEREAS, City wishes to update the scope of work of the PSA to include services and compensation to perform additional design of trail alternatives and perform hydraulic analysis to complete the workplan in Grant Agreement WC-2396CA between the City and the Wildlife Conservation Board; and WHEREAS, Amendment 2 will result in an increase to the contract compensation amount from $580,500 to $890,738; and
WHEREAS, the Parties agree that changes to the term and services provided for in the PSA are necessary in order for the City to continue receiving services by Professional.
NOW, THEREFORE, the Parties hereto agree as follows:
AGREEMENT
1. Section 2 of the Agreement, “Compensation,” provides for the City to pay Professional a sum not to exceed Five Hundred Eighty Thousand, Five Hundred Dollars and Zero Cents: ($580,500.00). The Parties agree to amend Section 2 of the Agreement in order to increase the compensation amount to pay Professional for additional services. The first sentence of Section 2 of the Agreement is amended to read as follows:
"City hereby agrees to pay Professional a sum not to exceed Eight Hundred Ninety Thousand, Seven Hundred Thirty-Eight Dollars and Zero Cents: ($890,738.00), notwithstanding any contrary indication that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement.”
2. The attached Exhibit “C” is hereby added to the PSA which provides for additional services and compensation as specified therein.
ITEM 16.9. ATTACHMENT 2
CONTRACT NO. 2023-263-2
Second Amendment to Professional Services Agreement between City of Rancho Cordova and Mark Thomas
Revised 06/2025
3. All other terms and conditions in the Agreement shall remain in full force and effect to the extent they are not in conflict with this Amendment.
4. The signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the day and year first above written.
CITY OF RANCHO CORDOVA PROFESSIONAL
______________________________ ______________________________ Micah Runner, City Manager Matt Brogan, P.E., Vice President Date:__________________ Date:__________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Date:_________________
ITEM 16.9. ATTACHMENT 2
March 13, 2026
24 -00013
Mr. Jesse Yabes
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
RE: Rossmoor Bar , Additional Services Letter
Dear Mr. Yabes:
Per your request, Mark Thomas & Company, Inc. (Mark Thomas) has prepared this additional services letter for the Rossmoor Bar Project (Project). This request covers project administration and management costs for the extension of the grant from January 1,2026 , to December 31, 2026, a cost to complete 65% submittal for civil engineering and landscape architectural plans, and costs to prepare 65% plans for the 2 preferred alternatives – the share d use path and the boat launch/path/boardwalk improvements . A detailed scope, budget and schedule to perform the additional services is below.
SCOPE OF SERVICES
TASK 1– PROJECT MANAGEMENT
Mark Thomas will provide overall consultant team management and leadership for the remainder of the grant period, through 12/31/2026, and the additional scope of services described herein. The specific activities and sub -tasks associated with this task are detailed below:
Task 1.1 – Project Administration/Project Coordination
Mark Thomas will prepare and submit monthly progress reports identifying work performed on each task in the preceding month. The monthly summary will show total charges made to each task, the contract budget for each task, reallocated budget amounts, prior billing amount, current billing, total billed to date, and a total percentage billed to date. A progress report will also accompany the monthly reports and will include subconsultant charges for each sub -task with an estimated percent completed of work.
EXHIBIT C ITEM 16.9. ATTACHMENT 2
March 13, 2026
Task 1.2 – Project Management and Control
Mark Thomas will update the critical path method (CPM) schedule to reflect plan and progress of Services. The schedule will be updated monthly to include key milestones and tasks completed. This task also includes preparation and maintenance of an action item log, project files, Sub mittals Log Registry, Risk Registry, Risk Management Plan and Project Management Plan. The Team assumes the remaining Project timeline to cover 12 months , the period of the grant funding extension, to the 65% submittal milestone and Project closeout .
Task 1.3 – Meeting Preparation and Attendance
Mark Thomas will arrange and conduct project team coordination calls, PDT meetings, focus meetings, and field reviews for the project. Mark Thomas will prepare and submit all meeting agendas one (1) week prior to the relevant meeting date and distribute dr aft meeting minutes for review within ten (10) working days after each meeting. Final meeting minutes will be distributed to the PDT incorporating relevant comments received on draft meeting minutes. PDT members are likely to include members of the consult ant team and the City of Rancho Cordova. The anticipated meetings are outlined in further detail below:
Project Development Team (PDT) Meetings (12) – Consultant team will up to twelve (12) Project team meetings via a virtual platform (e.g., MS Teams, Zoom) with City staff.
Environmental /Stakeholder Focus Meetings ( 4 ) –These meetings are expected to be targeted and focused to support preapplications to CVFPB and 408 Permits and maintenance expectations with the County . The meetings will occur over a virtual platform with follow-up correspondence occurring electronically via email and phone calls.
TASK 1 DELIVERABLES
• CPM Schedule Updates (up to 12)
• PDT Meeting Agendas and Minutes (up to 12)
• Environmental Focus Meeting Agendas and Minutes (up to 2) • Monthly Invoices and Progress Reports (up to 12)
• Action Item Log Updates (Following each PDT)
• All deliverables to be submitted in .pdf format unless specifically stated otherwise.
EXHIBIT C ITEM 16.9. ATTACHMENT 2
March 13, 2026
TASK 4 – ENGINEERING DESIGNS, AND ESTIMATES
The project team will continue to prepare 65% drawings and will refine the design and project footprint in preparation for permitting based on the approved Concept Plan (dated 9/5/25) excluding the four (4) alternatives shown in Task 8 below.
Task 4.2 – Civil Engineering Plans
The Mark Thomas team will prepare 65% Plans and Estimate for the Rossmoor Bar Trail Enhancements. Plans will be prepared consistent with City of Rancho Cordova Standard.
The sheet count below shows the refined number of sheets based on the approved Concept Plan :
Sheet Count
Description Scale Original Scope Amended Scope
Title Sheet N/A 1 1
Typical Cross Sections N/A 2 2
Key Map 1”= 200’ 1 1
Project Control 1”= 200’ 1 1
Layouts 1”= 50’ 4 13
Profile 1”= 50’H(H); 1” =
5’(V)
4 6
Construction Details Varies 4 6
Water Pollution Control
Plans
1”= 50’ 4 6
Total Estimated Plan
Sheets
21 36
Task 4.3 – Planting, Irrigation and Trail Amenity Plans The Mark Thomas Landscape Architecture Team will prepare 65% level planting plans, irrigation plans, and trail amenity plans. Trail amenity plans will include layout and location of new signage, benches, picnic tables, post and cable fencing, and paving to support accessibility to amenities. Trail amenities will be combined with planting plan sheets. Draft construction details and/or material selections will be included with the trail amenity plans to accommodate preliminary estimating of construction costs. Planting plans will address a wide variety of strategies for planting as enumerated in the draft Habitat Restoration Plan and comments from WCB and County Parks. Irrigation plans will identify points of connection to water meters and/or temporary irrigation measures , mainlines, and other master overall system elements. Landscape and irrigation details and a preliminary estimate will be provided to support the chosen means and methods of planting and irrigation EXHIBIT C ITEM 16.9. ATTACHMENT 2
March 13, 2026
design . The sheet count below shows the refined number of sheets based on the approved Concept Plan :
Sheet Count
Description Scale Original Scope Amended Scope
Way Finding Sign Trail
Amenity Plan
1” =50’ 4 0
Irrigation Plan 1” =50’1" = 20’ and
varies
6 26
Planting and Wayfinding
Sign /Trail Amenity
Combined Plans
1” =50’ 6 26
Trail Amenity Details Varies 0 4
Irrigation Details Varies 3 4
Planting Details Varies 1 3
Total Estimated Plan
Sheets
20 63
TASK 4 DELIVERABLES
• 65% Civil Plans (11x17 PDF)
• 65% Planting, Irrigation, and Trail Amenity Plans (11x17 PDF) • 65% Engineers Estimate (MS Excel, PDF)
• Topographic Base Mapping (1” =50’ Scale) (ACAD Civil 3D) TASK 8 – ENGINEERING DESIGNS, AND ESTIMATES FOR ALTERNATIVES Over the course of conceptual design, the team has considered 4 alternatives for trail connectivity and access to the water. The following tasks will be required to prepare plans sufficient to submit for pre -permitting applications.
Task 8.1– Shared Use Path
The Mark Thomas team will prepare 65% Plans and Estimate for the portion of the multi - use path that shares Rossmoor Drive where it is restricted by large native trees and grading impacts. This option would explore necessary striping and signage improvements to allow a shared use path along the existing asphalt roadway in accordance with County requirements. It is assumed that this alternative will not require tree or invasive removals and no restoration plans will be necessary . This task also assumes that n o alterations to grading or drainage are required and therefore CVFPB /USACE permits will not be required . This task includes up to two (2) focused meetings with the County. Civil and Landscape sheets are assumed as follows:
EXHIBIT C ITEM 16.9. ATTACHMENT 2
March 13, 2026
Description Scale Sheet Count
Typical Cross Sections N/A 1
Layouts 1”= 50’ 1
Construction Details Varies 1
Water Pollution Control
Plans
1”= 50’ 1
Trail Amenity Plan 1” =50’ 1
Total Estimated Plan
Sheets
5 Environmental Support - Project manager and technical staff participation in two (2) agency coordination meetings (e.g., with the CVFPB/USACE and CDFW), including preparation of meeting materials and follow -up coordination.
Additional field survey to map elderberry shrub locations and drip lines along Rossmoor Drive to determine potential impacts and compensatory mitigation requirements .
Up to 40 hours of additional technical staff effort for the CVFPB, USACE, RWQCB, and CDFW permit applications and agency coordination due to the proposed Rossmoor Bar Multi-Use Trail location adjacent to existing elderberry shrub mitigation plantings (list ed species habitat) and within the CVFPB/USACE regulated floodplain and mapped OHWM along the American River (Clean Water Act Section 404/401 jurisdiction; northernmost trail section).
TASK 8.2 DELIVERABLES
• 65% Civil Plans (11x17 PDF)
• 65% Planting, Irrigation, and Trail Amenity Plans (11x17 PDF) • 65% Engineers Estimate (MS Excel, PDF)
• Elderberry field mapping
Task 8.2 – Boat Launch Accessible Viewpoint
The Mark Thomas team will prepare 65% Plans and Estimate for the inclusion of a paved ramp or boardwalk , from the high point of the existing boat launch (and planned accessible parking) to the water's edge, and accessible viewing dec k/platform . Additionally, restoration plans - including tree replacement, invasive removal, planting plans, and temporary irrigation plans - will be prepared. This also task includes up to two (2) focused meetings with the County and up to two (2) meetings with CVFPB/USACE. Civil and Landscape sheets are assumed as follows:
Description Scale Sheet Count
EXHIBIT C ITEM 16.9. ATTACHMENT 2
March 13, 2026
Typical Cross Sections N/A 1
Layouts 1”= 50’ 1
Profile 1”= 50’H(H); 1” =
5’(V)
1 Construction Details Varies 1
Water Pollution Control
Plans
1”= 50’ 1
Trail Amenity Plan 1” =50’ 1
Trail Amenity Details Varies 1
Irrigation Plan 1” =50’ 1
Planting Plan 1” =50’ 1
Total Estimated Plan
Sheets
9 Environmental Support - Project manager and technical staff participation in two (2) agency coordination meetings (e.g., with the CVFPB/USACE and CDFW), including preparation of meeting materials and follow -up coordination.
Up to 40 hours of additional technical staff effort for the CVFPB, USACE, RWQCB, and CDFW permit applications and agency coordination due to the proposed river access improvements location within the mapped OHWM along the American River (Clean Water Act Section 4 04/401 jurisdiction) and CVFPB/USACE regulated floodplain.
TASK 8.2 DELIVERABLES
• 65% Civil Plans (11x17 PDF)
• 65% Planting, Irrigation, and Trail Amenity Plans (11x17 PDF) • 65% Engineers Estimate (MS Excel, PDF)
• 65% Structural Engineering Plans
Task 8.3 – Hydraulic Engineering
The Mark Thomas team will coordinate with our hydraulic sub consultant (MBK Engineers) to provide hydraulic design and support applications for the Central Valley Flood Protection Board (CVBPB) encroachment permit.
Hydraulic Model Development and Analysis for Design
This task includes hydraulic analysis to support the design of various project features. An existing hydraulic model of the American River will be used to simulate design flow and flood flows. The selection of the design flow will be coordinated by Mark Th omas. MBK will configure the hydraulic model to simulate various design features/alternatives at the EXHIBIT C ITEM 16.9. ATTACHMENT 2
March 13, 2026
project site. Output from the hydraulic model such as depth and velocity will be provided to the design team. Depending on the results the design features will be refined until the simulation results meet the previous objectives and conceptual preferred de sign features/alternative is identified.
Hydraulic Analysis to support CVFPB Encroachment Permit This task includes refining the hydraulic models, set up and run model simulations, analyze model results, prepare the hydraulic impact report, and coordination with Mark Thomas and CVFPB/USACE. A hydraulic model of the American river is required. MBK will utilize existing hydraulic models developed for other projects for this analysis. Minor refinements may be needed to capture the hydraulics in the project vicinity.
Hydraulic model simulations will be set up and simulated for project conditions to determine impacts to flow, stage, and velocity locally and regionally for extreme flood events as determined by a pre -application meeting with the CVFPB.
The hydraulic impact memo/report will be prepared for inclusion into the CVFPB encroachment permit application. MBK will participate in coordination calls with CVFPB/USACE regarding the hydraulic impacts.
TASK 8.3 DELIVERABLES
• Hydraulic Analysis Report
Assumptions:
• Utility A Letters have been completed. Utility B and C Letters are not required for this phase of design work.
• No potholing of utilities is required for this phase of work. • Mark Thomas will not provide structural (except as noted in Task 8) , utility, or electrical design.
• Base construction budget (for all but Task 8 items) is $3 to 5 million. • Graphic design and copy for signage is not included with this scope. • Estimated schedule if Task 8 is accepted :
o Permitting: 12 to 18months
o Field Exploration for hydraulic sub: field investigation would take approximately 1-2 weeks depending on number of alternatives
o Laboratory testing /modeling: 2 weeks after field exploration is complete o Engineering analysis and reporting: 3 to 4 weeks after the laboratory testing/modeling is completed.
o Incorporation of reporting into design: 2 to 4 weeks after reports have been EXHIBIT C ITEM 16.9. ATTACHMENT 2
March 13, 2026
received.
• The following alternatives have been retired from consideration : Bridge and DG paths with boardwalk overlooks at the north end of Rossmoor Drive.
Thank you for the opportunity to provide this letter for additional services for the Rossmoor Bar project. Please give me a call if you need any additional information or have any questions regarding these additional services.
Sincerely,
MARK THOMAS
Christine A. Anderson, PLA#3377, ASLA, CLARB
LAUD Project Manager
Accepted:
Signature
Name/Title
Date
EXHIBIT C ITEM 16.9. ATTACHMENT 2
EXHIBIT C
ITEM 16.9. ATTACHMENT 2
Engineering Surveying
Intern $65 - $120 Survey Technician I-III $70 - $195
Technician $100 - $145 Lead Survey Technician $150 - $175 Design Engineer I $130 - $185 Survey Specialist I-III $140 - $295 Design Engineer II $150 - $235 Asst Surveyor I-III $150 - $210 Sr. Technician $165 - $230 Project Surveyor I-III $205 - $325 Civil Engineering Designer $175 - $275 * Chief of Party $215 - $270 Project Engineer $180 - $255 * Instrumentperson $205 - $245 Sr. Project Engineer $220 - $315 * Chainperson $195 - $230 Sr. Technical Engineer $225 - $260 * Apprentice $130 - $195 CADD Manager $240 - $285 * 2-Person Crew $415 - $480
Technical Lead $255 - $315 * 3-Person Crew $590 - $710
Sr. Technical Lead $300 - $375 * Utility Locator $210 - $270 Design Manager $385 - $430 Drone $290
Engineering Manager $385 - $430
Sr. Engineering Manager $385 - $520 Project Management & Oversight Project Manager $195 - $355
Construction Management Sr. Project Manager $260 - $400 Office Engineer $180 - $285 Survey Manager I-II $250 - $435 * Inspector - CM $205 - $290 SUE Program Manager $300 - $335 * Asst. Resident Engineer $250 - $285 Division Manager $295 - $445 * Sr. Inspector - CM $260 - $360 Principal $500 - $550
Construction Manager $280 - $325
Area Manager - CM $280 - $325 Project Support
Resident Engineer $305 - $365 Technical/Sr. Technical Writer $125 - $170 Sr. Resident Engineer $365 - $405 Project/Sr. Project Assistant $95 - $185 Survey Coordinator $125 - $130
Planning Project/Sr. Project Coordinator $135 - $230
Planner I $115 - $150 Graphic/Sr. Graphic Designer $140 - $250 Economist $145 - $170 Project/Sr. Project Accountant $130 - $200 Planner II $150 - $185 Sr. Graphic Manager $225 - $290
Sr. Planner $180 - $250 Project Delivery Manager $230 - $255 Project Accountant Manager $250 - $280
Landscape Architecture/Urban Design Safety Manager $270 - $275 Landscape Intern $95 - $115
Landscape Designer I $115 - $140 District Management
Landscape Designer II $135 - $180 * Inspector - Apprentice $100 - $120 Landscape Architect $175 - $205 * Inspector/Sr. Inspector $115 - $205 Sr. Landscape Architect $195 - $225 * Lead Inspector $165 - $185 Assistant/Associate Sanitary Engineer $180 - $250
Grant Writing Sanitary/Sr. Sanitary Project Engineer $225 - $315 Funding Specialist $145 - $270 Operations/Deputy District Manager $285 - $405 Sr. Funding Specialist $280 - $325 District Manager-Engineer $415 - $465 Funding Manager $350 - $410
Special Services
Expert Witness $550
Strategic Consulting $550
MARK THOMAS & COMPANY, INC. RATE SCHEDULE
EXPIRES JUNE 30, 2026
Reimbursables including, but not limited to; reproductions, delivery and filing fees; outside consultant fees; and survey field expenses will be billed at Cost Plus 5% . Mileage will be billed per current IRS Rate.
Additional promotional steps exist within various rate categories.
This rate schedule expires June 30, 2026; rates are subject to escalation with new hourly rate schedule as of July 1, 2026. * These charge rates are subject to Prevailing Wage laws and Union contract.
RATE SCHEDULE (B-1) | PAGE 1 OF 1
EXHIBIT C ITEM 16.9. ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.10.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Randi Kay Stephens, Senior Management Analyst
SUBJECT: A RESOLUTION RESCINDING RESOLUTION NO. 129-2017, RESOLUTION NO. 118-2020, RESOLUTION NO. 115-2024, AND
RESOLUTION NO. 137-2025 RELATED TO THE COMMUNITY
ENHANCEMENT & INVESTMENT FUND OVERSIGHT COMMITTEE
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would rescind Resolution No. 129-2017, Resolution No. 118-2020, Resolution No. 115-2024, and 137-2025 in their entirety.
BACKGROUND
On October 16, 2017, the City Council adopted Resolution No. 129-2017, formally establishing a five member Measure H/Community Enhancement Fund Citizen Oversight Board, with two atlarge student members. The members of this board was changed to seven members with two student at-large members by Resolution No. 118-2020 in October 2020, then reduced again to five members with two at large student members by Resolution No. 115-2024 in September 2024.
Resolution No. 137-2025 was adopted on December 1, 2025, and established the Community Enhancement & Investment Fund Oversight Committee in lieu of the previous Citizen Oversight Board. Resolution No. 137-2025 was adopted to address challenges associated with the formal structure of the oversight board, including recruitment, retention, and administration, particularly given that the body typically meets only one to two times annually. However, based on an updated legal review of changes to the State of California’s Brown Act, staff recommends rescinding Resolution No. 137-2025 because it has been determined that this resolution creates unintended compliance obligations to committee members similar to those imposed on appointed officials.
The rescission of the resolutions is an administrative cleanup and will not change the requirement for the city to conduct oversight of the Community Enhancement & Investment fund which was included in the Measure R ballot language. No additional action is being taken at this time regarding the Community Enhancement & Investment Fund. Continued oversight will include reviewing Measure H and Measure R spending reports, assessing grantee compliance,
City Council Staff Report - Page 2 of 2
and providing feedback for projects and programs to be highlighted in the city’s annual Citizen Report and online portals, including the city’s website and OpenGov transparency platform, in accordance with the ballot language included in Measure R.
FISCAL IMPACT AND FUNDING SOURCE
There is no direct fiscal impact associated with this action.
ATTACHMENT(S)
1. Resolution
ITEM 16.10. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA RESCINDING RESOLUTION NO. 129-2017, RESOLUTION NO. 118-2020, RESOLUTION NO. 115-2024, AND RESOLUTION NO. 2025 RELATED TO THE COMMUNITY
ENHANCEMENT & INVESTMENT FUND OVERSIGHT COMMITTEE DUE TO UPDATED
BROWN ACT GUIDANCE
WHEREAS, on October 16, 2017, the City Council adopted Resolution No. 129-2017, formally establishing a five-member Measure H/Community Enhancement Fund Citizen Oversight Board, with two at-large student members; and WHEREAS, the members of this board changed to seven members with two student atlarge members by Resolution No. 118-2020 in October 2020, then reduced again to five members with two at-large student members by Resolution No. 115-2024 in September 2024; and
WHEREAS, on December 1, 2025, the City Council adopted Resolution No. 137-2025 establishing the Community Enhancement & Investment Fund Oversight Committee in lieu of the previous Citizen Oversight Board to eliminate unintended compliance obligations for members; and
WHEREAS, following adoption of Resolution No. 137-2025, staff received updated legal guidance related to recent changes to the State of California’s Brown Act; and WHEREAS, based on that legal review, the City Council finds it appropriate to rescind Resolution No. 137-2025 in its entirety; and
WHEREAS, rescinding Resolution No. 129-2017 would remove the original establishment of the Community Enhancement Fund Citizen Oversight Board as adopted by Council; and
WHEREAS, rescinding Resolution No. 118-2020 and Resolution No. 115-2024 would remove any further changes to the Board established by those Resolutions; and WHEREAS, rescinding Resolution No. 137-2025 will remove the Community Enhancement & Investment Fund Oversight Committee structure approved by that Resolution.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA rescinds Resolution No. 129-2017, Resolution No. 118-2020, Resolution No. 115-2024, and Resolution No. 137-2025 in their entirety.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of April 2026 by the following vote:
AYES:
NOES:
ITEM 16.10. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
ABSENT:
ABSTAIN:
ATTEST:
Garrett Gatewood, Mayor
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 16.11.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Micah Runner, City Manager
SUBJECT: CITY COUNCIL FEBRUARY 2026 WORKSHOP SUMMARY REPORT
RECOMMENDATION
Receive the City Council Workshop Summary Report from February 2026.
RESULT OF RECOMMENDED ACTION
This item is for informational purposes.
BACKGROUND
On February 10, 2026, the City Council held a workshop to review the city’s strategic framework and heard updates from staff on the work currently underway as it pertains to the strategic framework. The facilitator of the conversation, Nancy Hetrick with Raftelis provided a summary report (Attachment 1) that summarizes the February 10, 2026 workshop.
Through a collaborative discussion the Council reviewed priorities for 2026 and potential ways to appropriately measure success for each strategic framework were discussed and captured in the summary report (Attachment 1). In addition, the Council discussed legacy projects including little league, veterans meeting space and the Community Center projects.
FISCAL IMPACT AND FUNDING SOURCE
There is no direct fiscal impact to the Council Workshop Summary Report.
ATTACHMENT(S)
1. Workshop Summary Report - February 2026
0 City Council Workshop
Summary Report
Held February 10, 2026
City of
Rancho Cordova, CA
ITEM 16.11. ATTACHMENT 1
City of Rancho Cordova 1
City Council Workshop Summary Report
The City of Rancho Cordova (City), California, held a City Council workshop on February 10, 2026. The workshop was planned and facilitated by Raftelis.
Setting the Stage
The workshop began with City Manager Micah Runner welcoming participants and highlighting his hope for the workshop to create space to talk about prioritizing and implementing the City’s goals and projects.
Organizational Update and Context Setting
The City Manager shared excerpts from the City’s FY 2024/2025 Annual Report and highlighted key achievements over the past year. Discussion among participants focused on continued growth and the importance of continuing to grow with intentionality. Other key topics of discussion included understanding progress by measuring what matters and continuing to tell “our story” to the community and broader region.
When asked to share the accomplishments that make them most proud, members of Council mentioned the following:
• The number of people interacting with the City’s newsletter after transitioning to a digital format • Seeing an increase in community engagement
• Becoming a leader in technology and establishing partnerships to advance the City as an AI ecosphere • A commitment to infrastructure safety
Strategic Framework and 2026 Priorities
Council members reviewed the City’s strategic framework and heard updates from staff on work currently underway. Participants discussed their priorities for 2026 and potential ways to appropriately measure success.
Highlights from the conversation are captured below.
Grow Strong Neighborhoods
Foster the growth of vibrant, livable neighborhoods that prioritize safety, enhance quality of life, and strengthen community connectedness. By promoting education, investment, enforcement, and inclusive engagement, we will create environments where all residents feel secure, supported, and empowered to thrive.
Work Underway for 2026:
• Utilize proactive engagement/enforcement programs to inform residents of program availability and gain compliance (supported by City Detect)
• Provide free animal clinics to the community
• Nuisance Property enforcement with Community Prosecutor • Maintain Public safety initiatives and proactive teams, including Enforcement Five, CSU, POP, USPSI, etc.
• Continue business watch and add hotel watch programs
• Continue technology to support the Real Time Information Center (RTIC) • Continue the Chronic Offender Rehabilitation Efforts (CORE) program • Develop a new contract with the Sacramento County Sheriff's Department ITEM 16.11. ATTACHMENT 1
City of Rancho Cordova 2
City Council Workshop Summary Report
• Host Spring Service Day, Good Neighbor Days
• Deploy beautification programs and workshops
• School reorganization evaluation
Discussion Highlights Potential Measures of Success
• Desire for stronger code enforcement for residential
properties and hotels
• Grateful to see an increase in police enforcement
and crime prevention, particularly the efforts made
to reduce mail theft
• There is concern about the potential closing of
schools within Rancho Cordova
• The City is leveraging partnerships and exhibiting
solid teamwork
• Property values
• School test scores
• Blight score
• Crime rate
• Significant remodeling costs
• Residential and Business rent amounts
• Graduation rates
Build Robust Infrastructure
Develop and maintain a reliable, well-integrated infrastructure system that ensures access to essential services for all residents while being adaptable to future growth. By prioritizing sustainability, efficiency, and proactive maintenance, we will create a foundation for long-term resilience and support the evolving needs of the community.
Work Underway for 2026:
• Construction in 2026:
o Countryside Road Rehabilitation Phase 2, Stone Creek and S. White Rock Slurry Seals, Irrigation Maintenance
o Signal Safety Enhancements ($1 M grants) – Folsom Blvd, Zinfandel Dr, Sunrise Boulevard, Douglas Road, White Rock Road, Mather Field Road, Bradshaw Road, Old Placerville Road, and RC Parkway
o Break ground on the Zinfandel Overcrossing and Art Walk ($23 M grants) o Continue to establish Rancho Cordova as the best-maintained City in the Region • Setting the stage for future success:
o Continue design of Rancho Cordova Parkway Interchange o Design of the North Campus Road project
o Lincoln Village Neighborhood Rehabilitation and Traffic Calming o Complete the Active Transportation Master Plan ($300k grants) o Planning and design of the Rossmoor Bar Trails ($700k grants, $850k grant pending) o Finalize environmental and right of way for White Rock Road Phase 3 ($10M grants) Discussion Highlights Potential Measures of Success
• The group expressed excitement about being
competitive in the grant space
• Council is pleased to see proactive investments in
infrastructure
• Pavement Condition Index (PCI)
• Grant money awarded
• Future sites and readiness
• Projects/work completed
• Safety
ITEM 16.11. ATTACHMENT 1
City of Rancho Cordova 3
City Council Workshop Summary Report
Lead Community Growth and Innovation
Promote the City as a forward-thinking regional hub for creating new economic opportunities, supporting local entrepreneurs, fostering sustainable community planning, and driving long-term economic prosperity through strategic growth and development.
Work Underway for 2026:
• Foster the City of Rancho Cordova as an AI ecosystem
• Foster ongoing partnerships to continue advancing current work o Utilize the Talent Pipeline Management Program through the Chamber of Commerce • Implement the Economic Development Strategic Plan
o Business Retention Visits
o Creating a modern vision for the office park
o Support start-up community
• Continue work efforts on the City’s General Plan – estimated adoption May 2027 • Historic Building and Cultural Study
• Arena project, with associated retail and dining district, hotels, and residential units • Continued support of a high level of development activity Discussion Highlights Potential Measures of Success
• Commitment to building and maintaining staff
equipped to support Rancho Cordova as an AI
ecosphere
• There was lengthy discussion surrounding executive
housing, housing diversity, and the integration of
different housing types and price points within the
same neighborhoods; council members noted the
need to have housing suitable to the executives that
lead businesses they are attracting
• Personal relationships and connections with CEOs
• Economic outlook scorecard
• Business attraction and retention
• Business satisfaction with support received from the
City
• Scorecard
• Housing diversity and integration
Create Vibrant Community and Cultural Places
Enhance community vibrancy by creating a diverse array of arts, entertainment, and cultural opportunities that bring people together. Through strategic partnerships, we will strengthen the sense of place, encourage community engagement, and improve the overall quality of life for all residents.
Work Underway for 2026:
• Update the Arts Strategic Plan
• Legacy Project discussion (Library, Little League, Performing Arts, Events center, Veterans) • National Park Monument Study
• CEIF Grant Process (Supporting Youth, Sports, Arts)
• Community Micro-grants
• Neighborhood Engagement
• Mather Veterans Village (IV/V)
• Partnerships:
o Cordova Community Council
ITEM 16.11. ATTACHMENT 1
City of Rancho Cordova 4
City Council Workshop Summary Report
o Soil Born
o Children's Museum
o Capital Airshow
o Sac Metro Fire
o Cal Cap Film Office
Discussion Highlights Potential Measures of Success
• No updates or changes to the plans currently
underway; discussion focused on success
measures only
• Community survey results
• Participation numbers and revenue
• Grants funded
• Neighborhood engagement, attendance, and
interactions
• Business and non-profit partnerships
• Board growth/volunteerism
Promote Organizational Excellence
Achieve organizational excellence by cultivating a nimble, collaborative environment that embraces change and drives innovation. Through forward-thinking strategies and a commitment to continuous improvement, we will ensure that our organization remains adaptable, efficient, and prepared to meet the evolving needs of our community.
Work Underway for 2026:
• Utilize data to drive decision-making to create performance metrics • Implement AI and Emerging Technology
o Digital Twin
o Chatbot
o AI Agents
• Expand paperless and automated workflows
• Achieve compliance with online ADA requirements for the City website • Continue to submit for organizational awards, presentations, and thought leadership • Continue to meet space constraints as a growing city staff at City Hall • Publish the City's second annual report and second annual resident mailer; grow social and digital channels and earned media; launch external podcast with video component • Continue to foster a culture that supports a non-bureaucratic customer service approach • Implement technology plan to support cybersecurity and infrastructure reliability • Strategically add capacity to meet the growing demands Discussion Highlights Potential Measures of Success
• No updates or changes to the plans currently
underway; discussion focused on success
measures only
• Employee satisfaction survey results
• Average employee tenure; turnover rates
• Online suggestion box
• Anonymous customer survey
ITEM 16.11. ATTACHMENT 1
City of Rancho Cordova 5
City Council Workshop Summary Report
Legacy Projects
Council members heard updates and staff recommendations on key legacy projects. The consensus of the Council regarding the immediate next steps is presented below.
Little League
• Continue discussions with the school district to maintain use of the current site o Site to be improved in the short term while continuing to pursue long-term solutions • Explore renting additional fields
• Add Junior Field to the immediate action list
Veterans Meeting Space
• Work with groups to identify long-term needs and secure a temporary home in the meantime • Talk to the VA about space options
RC3 Community Center
• The majority of the Council expressed support for pursuing a consolidated model to house community center programming, library, and performing arts spaces o The City Manager will follow up regarding the authority to negotiate for properties/space and update the Council on the next phase
• Council supports amending the Community Engagement Grant program regarding facility rental rates for non-profit events
Bike Rack
A bike rack was used as a time management tool during the retreat to capture topics that require further discussion at a later time. The items placed on the bike rack include:
• Public safety and cyber education
• Engagement with Sacramento City Unified School District to keep schools open in Rancho Cordova • Tightening ordinances for code enforcement
• Executive housing initiatives and outreach
• Signage
ITEM 16.11. ATTACHMENT 1
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.12.
DATE: April 6, 2026
TO: Honorable Mayor and Council Members
FROM: Randi Kay Stephens, Senior Management Analyst
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2025-128-1 WITH THE CALIFORNIA
CAPITAL FILM OFFICE FOR FILM OFFICE OPERATIONS, DIGITAL
MEDIA PRODUCTION, AND DOCUMENTARY SERVICES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract Amendment No. 1 to increase the agreement to $387,000, update the scope of services, and extend funding through fiscal year 2026–2027. The amendment includes $342,000 in General Fund support over two fiscal years and $45,000 in Measure H Community Enhancement & Investment Fund support for the Soil Born Farms documentary, supporting film office operations, media production, and community-focused programming.
BACKGROUND
The City of Rancho Cordova entered into an agreement with the California Capital Film Office effective July 1, 2025, to support services that promote economic development, community storytelling, and organizational communications. The agreement includes three primary service areas: (1) operation of the California Capital Film Office to attract and support film production activity within the city, (2) production of video content to support economic development and workforce recruitment efforts, and (3) production of a documentary highlighting the community impact of Soil Born Farms.
Through this partnership, the California Capital Film Office provides film attraction and coordination services, develops media content showcasing Rancho Cordova’s business community and assets, and produces targeted video and storytelling projects that benefit residents, businesses, and the broader community. The current agreement, with a total funding amount of $153,000, is set to expire on June 30, 2026.
The proposed amendment builds upon this existing partnership by expanding services and increasing the total contract amount to $387,000, incorporating funding across two fiscal years, 2025–2026 and 2026–2027. This amendment provides a coordinated approach to film
City Council Staff Report - Page 2 of 2
attraction, economic development marketing, and community storytelling through professional media production services:
• Film Office Operations: Continued operation of the California Capital Film Office, including film attraction, industry coordination, and promotion of Rancho Cordova as a production-ready location. Video production services will highlight key industries, local businesses, and economic development initiatives, supporting business attraction and retention efforts.
• Digital Media Production: Expanded digital media services including video, podcasts, and multimedia content to enhance communication with residents, businesses, and stakeholders through modern and accessible platforms.
• Documentary Production: Production of a documentary highlighting Soil Born Farm’s history, programs, and community impact. This project is funded through the Community Enhancement & Investment Fund and showcases a long-standing community asset and its regional significance.
Collectively, these services provide ongoing film attraction efforts, a series of economic development and recruitment videos, digital media content including podcasts, and completion of a community documentary, supporting the City’s economic development, workforce recruitment, and community engagement priorities. The agreement includes defined deliverables, monthly reporting requirements, and a Year 1 performance evaluation to ensure accountability prior to continuation of Year 2 funding.
FISCAL IMPACT AND FUNDING SOURCE
The total contract amount for Amendment No. 2025-128-1 is $387,000. General Fund support for film office operations and multimedia production totals $342,000 over fiscal years 2025– 2026 and 2026–2027, and Measure H Community Enhancement & Investment Fund support for the Soil Born Farms documentary totals $45,000.
ATTACHMENT(S)
1. Resolution
2. Contract Amendment No. 2025-128-1
ITEM 16.12. ATTACHMENT 1
Resolution No. XX-2026 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2025-128-1 WITH THE CALIFORNIA CAPITAL FILM OFFICE FOR FILM
OFFICE OPERATIONS, DIGITAL MEDIA PRODUCTION, AND DOCUMENTARY SERVICES WHEREAS, the City of Rancho Cordova (“City”) entered into Agreement No. 2025-128 with the California Capital Film Office (“Provider”) effective July 1, 2025, to support film office operations, video production, and documentary services that promote economic development, workforce recruitment, and community storytelling; and
WHEREAS, the agreement includes services to support operation of the California Capital Film Office, production of video content highlighting Rancho Cordova’s business community and workforce opportunities, and production of a documentary showcasing the community impact of Soil Born Farms; and
WHEREAS, the city desires to continue and expand these services to further promote Rancho Cordova as a film-friendly destination, enhance communication with residents and businesses through digital media, and support community-based storytelling initiatives; and WHEREAS, Contract Amendment No. 2025-128-1 increases the total contract amount to $387,000, updates the scope of services to include expanded digital media production, and incorporates funding across fiscal years 2025–2026 and 2026–2027; and WHEREAS, funding for the amended agreement is provided through the Community Services General Fund, the Communications and Public Affairs General Fund, and the Measure H Community Enhancement & Investment Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA that the City Manager is hereby authorized to execute Contract Amendment No. 2025-128-1 in a form approved by the City Attorney, and to take all actions necessary to implement the agreement.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of April 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 16.12. ATTACHMENT 1
Resolution No. XX-2026 Page 2 of 2
Garrett Gatewood, Mayor
ATTEST:
Stacy Leitner, CMC
City Clerk
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Amendment No 1 to Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 1 of 2 AMENDMENT NO. 1 TO
AGREEMENT BETWEEN CITY OF RANCHO CORDOVA
AND CALIFORNIA CAPITAL FILM OFFICE
FOR USE OF CITY FUNDS
This Amendment is made by and between the City of Rancho Cordova, a California municipal corporation (“City”), and California Capital Film Office, a California Corporation ("Provider") (each may herein be referred to as a "Party" or collectively as "Parties") as of April 6, 2026.
Whereas, City and Provider entered into that certain Agreement for Use of City Funds dated July 1, 2025 (“Agreement”), pursuant to which Provider agreed to perform film office operations, video production, and documentary services; and Whereas, the Agreement supports operation of the California Capital Film Office to attract film production activity within the City, production of video content to promote economic development and workforce recruitment, and production of a documentary highlighting the community impact of Soil Born Farm; and Whereas, City desires to continue and expand these services to further promote Rancho Cordova as a film-friendly destination, enhance communication with residents and businesses through digital media, and support community-based storytelling initiatives; and Whereas, City and Provider now desire to amend the Agreement to expand and clarify the scope of services to include additional digital media services such as podcasts and filming, and
Whereas, City and Provider now desire to amend the Agreement to incorporate funding for Fiscal Year 2025–2026 and Fiscal Year 2026–2027; and Whereas, City and Provider now desire to amend the Agreement to increase the total not-to-exceed compensation by Two Hundred Thirty-Four Thousand Dollars ($234,000), from One Hundred Fifty-Three Thousand Dollars ($153,000) to Three Hundred Eighty-Seven Thousand Dollars ($387,000); and
Whereas, the amended total funding allocation of Three Hundred Eighty-Seven Thousand Dollars ($387,000) includes General Fund allocations of One Hundred Sixty-Eight Thousand Dollars ($168,000) for Fiscal Year 2025–2026 and One Hundred Seventy-Four Thousand Dollars ($174,000) for Fiscal Year 2026–2027, and a Community Enhancement & Investment Fund allocation of Forty-Five Thousand Dollars ($45,000) for the Soil Born Farm documentary project pursuant to Resolution No. 53-2025.
Whereas, the Parties also desire to amend Exhibit A in its entirety to reflect the revised services, funding sources, and multi-year budget by documenting General Fund project work in Exhibit A1 and Community Enhancement & Investment Fund project work in Exhibit A2;
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Amendment No 1 to Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 2 of 2 City and Provider agree as follows:
The Agreement Between City of Rancho Cordova and California Capital Film Office, For Use of City Funds, dated July 1, 2025, (the “Agreement”) is hereby amended as follows:
1. Exhibit A of the Agreement is hereby amended in its entirety and replaced with Exhibit A1 (General Fund Scope of Services) and Exhibit A2 (Community Enhancement & Investment Fund Scope of Services) attached hereto.
2. Exhibit B of the Agreement is amended in its entirety to read as set forth on the Exhibit B attached hereto.
3. Exhibit C of the Agreement is amended in its entirety to read as set forth on the Exhibit C attached hereto.
4. All other terms and conditions of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.
CITY: PROVIDER:
______________________ ________________________
Micah Runner Charles Lago
City Manager Executive Director
Date: ___________ Date: _____________
Attest:
_____________________
Stacy Leitner, CMC
City Clerk
Date: ____________
Approved as to Form:
______________________
Adam U. Lindgren, City Attorney
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 1 of 11 EXHIBIT A1
SCOPE OF SERVICES
Address: 9845 Horn, Rd., Suite 100, Sacramento, CA 95827 Telephone: 310-663-4226
Email: [email protected]
Contact Person/Title: Charles Lago/ Executive Director
Total Funding Allocation: $387,000
• Total General Fund Allocation: $342,000
o Total General Fund Allocation for Fiscal Year 2025-2026: $168,000 o Total General Fund Allocation for Fiscal Year 2026-2027: $174,000 • Total Community Enhancement & Investment Fund Allocation: $45,000 Term: July 1, 2025 to June 30, 2027
1. Services to be Provided: Provider shall use the City’s allocated General Funds for the following purposes:
a. FILM OFFICE OPERATIONS. Descriptions below for film office operations to attract and produce films in the city limits, including the following items:
• Maintain the production facility of the California Capital Film Office • Continue to update and maintain the film office website • Engage and participate in the California Film Commission (CFC), responding to location requests or other opportunities to promote Rancho Cordova as a production and film opportunity
• Engage and expand a partnership with the California Film Commission (Flics) – Film Liaisons in California Statewide
• Enhance and market a “locations” database using photos and drone aerial shots to highlight the uniqueness of the city, showcasing the outdoor spaces in relation to the proximity of large urban areas. • Continue to network with local service providers, hotels, etc. and develop incentive packages for visiting productions
• Expand efforts to market the city as a headquarters for film production crews and as a viable option to house crew, actors, and support staff • Host an event (familiarization tour or of similar event type) for location managers, producers, and production companies to showcase Rancho Cordova’s production-friendly attributes and quality accommodations • Increase small independent film attraction efforts
• Develop and offer filmmaking, acting, and Public Service Announcement (PSA) Classes
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 2 of 11 • Expand the California Capital International Documentary Film Festival • Leverage the city’s support of the California Capital International Documentary Film Festival by developing and implementing a fundraising and marketing plan to secure partnerships and supporters that financially contribute to the success of the festival.
• Expand the Blackbox Theatre and continue partnership with local theatre companies that may include but are not limited to Green Valley Theatre Company and Hummingbird Theatre Company.
• Support the city’s communication and public affairs program with capturing digital media (audio and video) of key projects and milestones of historical precedent including but not limited to the development of the pedestrian overcrossing, significant anniversaries, and key city activities.
b. VIDEO PRODUCTION. Descriptions below for economic development and human resource video deliverables.
1. Economic Development Video Production.
In each Fiscal Year 2025-2026 and Fiscal Year 2026-2027, Provider shall produce a minimum of five (5) videos communicating key priorities of the Economic Development Strategic Plan, highlighting Rancho Cordova’s unique value proposition, key industries, and strategic messaging. The ten (10) videos shall include a mix of industry-specific features and broader storytelling aligned with the City’s economic development objectives. The production process shall include consultation and coordination with the Communications Director, Economic Development staff, and other key participants to guide messaging, identify featured industries, and prepare speakers.
Services shall include pre-production planning and scheduling, on-site coordination and filming, staffing of video production, and post-production editing. Provider shall deliver final video products and all raw footage to the City. All videos shall adhere to the City’s branding standards and guidelines and be optimized for digital distribution. Videos may be used across the City of Rancho Cordova’s digital platforms, including social media and web-based channels. Provider shall use properly licensed or royalty-free music and shall provide the City with full access to all raw footage captured during the filming process. City shall have final approval of all video content prior to publication.
2. Human Resources Video Production
Provider shall produce video content to support the City’s workforce recruitment and employee onboarding efforts, including a recruitment video and an onboarding video. The recruitment video shall communicate the City’s organizational culture, values, and employment opportunities to attract qualified candidates. The onboarding video shall serve as an informational resource for new employees, introducing the City’s mission, workplace expectations, and key policies. The production process shall include consultation and coordination with the City’s Human
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 3 of 11 Resources Manager and Communications Director to develop messaging, identify participants, and prepare content.
Services shall include concept development, pre-production planning and scheduling, on-site coordination and filming, staffing of video production, and post-production editing. Provider shall deliver final video products and all raw footage to the City. All videos shall adhere to the City’s branding standards and guidelines and be optimized for digital distribution. Provider shall use properly licensed or royalty-free music and shall provide the City with full access to all raw footage captured during the filming process. City shall have final approval of all video content prior to publication.
c. DIGITAL MEDIA PRODUCTION. Description below for audio and video recording of digital media including but not limited to podcast development and production for “Inside Rancho Cordova City Hall.”
Provider shall produce podcast content to support the City’s communications, community engagement, and storytelling efforts. Podcast episodes may highlight City initiatives, programs, services, local businesses, community partners, and topics relevant to Rancho Cordova residents and stakeholders. Provider shall produce a series of podcast episodes, the number and frequency of which shall be determined in coordination with the City. The production process shall include consultation and coordination with the Communications Director and other City staff to develop episode topics, identify participants or guests, and prepare content and messaging.
Services shall include concept development, episode planning and scheduling, coordination of recording sessions, audio recording and video recording for online use, staffing of podcast production, and post-production editing. Provider shall deliver final audio and video files, as well as all raw audio and video recordings, to the City. Podcast content shall adhere to the City’s branding standards and guidelines and be optimized for digital distribution across platforms, including audio streaming platforms and video platforms such as YouTube.
Provider shall procure and utilize materials necessary to professionally brand the podcast recording environment in alignment with the City’s branding standards, ensuring a consistent and professional visual presence for podcast participants and guests. Provider shall use properly licensed or royalty-free music and shall provide the City with full access to all raw audio and video files captured during the recording process. City shall have final approval of all podcast content prior to publication.
Provider shall meet with the City Manager, or designee, by June 30, 2026, after the end of Year 1 of this Agreement to evaluate the success of the program offered and discuss if the City’s funding should continue for a second year. If the City, in its sole discretion, determines that the services have not been successful, the City may terminate this Agreement.
2. Units of Service to be Provided: See above.
3. Use of Funds: Provider shall use the funds as follows:
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 4 of 11 Fiscal Year 2025-2026 General Fund Support (Year 1)
$130,000 FILM OFFICE OPERATIONS. Film office operations including but not limited to staffing, memberships, facilities (rent, utilities, insurance), travel/ mileage, and administrative items.
$12,000 VIDEO PRODUCTION. Video production costs may include but are not limited to staffing, travel/ mileage, technical equipment and software, and administrative costs.
$26,000 DIGITAL MEDIA PRODUCTION. Podcast and filming productions may include but are not limited to one-time marketing/branding costs, staffing, travel/ mileage, technical equipment and software, and administrative costs. $168,000 Total for Year 1 (July 1, 2025-June 30, 2026)
Fiscal Year 2026-2027 General Fund Support (Year 2)
$130,000 FILM OFFICE. Film office operations including but not limited to staffing, memberships, facilities (rent, utilities, insurance), travel/ mileage, and administrative items.
$20,000 VIDEO PRODUCTION. Video production costs may include but are not limited to staffing, travel/ mileage, technical equipment and software, and administrative costs
$24,000 DIGITAL MEDIA PRODUCTION. Podcast and filming productions may include but are not limited to one-time marketing/branding costs, staffing, travel/ mileage, technical equipment and software, and administrative costs $174,000 Total for Year 2 (July 1, 2026-June 30, 2027)
a. The amounts listed above are estimates of the expenditures and may vary.
However, the amount may not vary by more than thirty percent (30%) (with City Manager approval) unless the Agreement is amended. In no event shall the City's total distribution of funds to Provider under the Agreement exceed the total allocation shown above. b. Unexpended Funds. If any funds advanced to Provider remain unexpended upon the expiration of the term of this Agreement, Provider shall return the unexpended funds to City within thirty (30) days of the expiration date of the Agreement. c. In the event that the costs to perform the items of work set forth herein exceed the amount of funds granted to Provider, Provider shall be responsible for the payment of all costs in excess of the funds granted.
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 5 of 11 d. Prevailing Wages. To the extent required by law, Provider and all of the Provider's subcontractors shall comply with California Health and Safety Code Section 33422.1 and shall comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, "Prevailing Wage Laws"), and be responsible for carrying out the requirements of such provisions. The Provider shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the City and its elective and appointive boards, commissions, officers, agents, attorneys, consultants and employees, and all of their respective successors and assigns, from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of eve1y kind, nature and description (including but not limited to attorneys' fees and court costs; with counsel reasonably acceptable to the City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of payment of prevailing wages or the requirement of competitive bidding in the construction of the Project, the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including but not limited to California Labor Code Section 1770 et seq. and the Prevailing Wage Laws, or any act or omission of the City or the Provider related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bidding, whether or not any insurance policies shall have been determined to be applicable to any such claims, demands, suits, actions, losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, costs, damages, or administrative, enforcement or judicial proceedings. It is further agreed that the City does not, and shall not, waive any rights against the Provider which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by the Provider, of any of the insurance policies described in this Agreement.
4. Eligibility Criteria for Qualification of Recipients for Services: N / A Provider shall keep documentation confirming eligibility requirements were met by recipients.
5. Allocation and Payment of Funds: City shall reimburse Provider for operational costs and expenses incurred by Provider for the Term of this Agreement (each payment a “Reimbursement Payment,” collectively the “Reimbursement Payments”).
City shall pay Provider for the items set forth in Section 3, above, based on monthly invoices establishing that reimbursable costs have been incurred including receipts that demonstrate work was completed and expenses were for documented deliverables. Provider shall submit invoices no more frequently than once per month per the schedule outlined below. In no event shall the City’s total distribution of General Funds to Provider exceed $168,000 in Fiscal Year 2025-2026 or $174,000 in Fiscal Year 2026-2027.
Invoice Schedule for General Fund Support
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 6 of 11 Fiscal Year 2025-2026 (Year 1)
1. August 1, 2025, Invoice for work period of July 1 through July 31
2. September 1, 2025, Invoice for work period of August 1 through August 31
3. October 1, 2025, Invoice for work period of September 1 through September 30
4. November 1, 2025, Invoice for work period of October 1 through October 31
5. December 1, 2025, Invoice for work period of November 1 through November 30 6. January 1, 2026, Invoice for work period of December 1 through December 31
7. February 1, 2026, Invoice for work period of January 1 through January 31
8. March 1, 2026, Invoice for work period of February 1 through February 28
9. April 1, 2026, Invoice for work period of March 1 through March 31
10. May 1, 2026, Invoice for work period of April 1 through April 30
11. June 1, 2026, Invoice for work period of May 1 through May 31
12. July 1, 2026, Invoice for work period of June 1 through June 30 Fiscal Year 2026-2027(Year 2)
13. August 1, 2026, Invoice for work period of July 1 through July 31
14. September 1, 2026, Invoice for work period of August 1 through August 31
15. October 1, 2026, Invoice for work period of September 1 through September 30
16. November 1, 2026, Invoice for work period of October 1 through October 31
17. December 1, 2026, Invoice for work period of November 1 through November 30 18. January 1, 2027, Invoice for work period of December 1 through December 31
19. February 1, 2027, Invoice for work period of January 1 through January 31
20. March 1, 2027, Invoice for work period of February 1 through February 28
21. April 1, 2027, Invoice for work period of March 1 through March 31
22. May 1, 2027, Invoice for work period of April 1 through April 30
23. June 1, 2027, Invoice for work period of May 1 through May 31
24. July 1, 2027, Invoice for work period of June 1 through June 30 All requests for the payment of funds shall be due to City by the termination date of this Agreement. The City acknowledges, however, that there may be circumstances when Provider may be unable to do so because it may not yet have received an invoice from a vendor prior to that date. In that case Provider may submit a final request for payment within sixty (60) days after the termination date of the Agreement. City shall not be required to make any payments based on requests submitted more than sixty (60) days after the termination date.
General Fund allocations provided under this Agreement are limited to the applicable City fiscal year, defined as July 1 through June 30. All General Fund-supported activities and expenditures must be completed within the fiscal year for which funds are allocated. No extensions of time shall be permitted for the use of General Fund allocations. Any unexpended General Fund amounts remaining at the end of the applicable fiscal year shall not be carried forward and shall be subject to reversion to the City.
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 7 of 11
6. Reports: Provider shall file the following reports (each a “Report” and collectively the “Reports”) with City on the dates set forth below:
6.1 Report for Use of City Funds: See schedule below for report dates. While the first of the month is listed for schedule purposes, the Provider may submit reports up to 30-days after the end of the report accounting period to allow for processing time.
Use of City Funds Report Schedule for General Fund Support Fiscal Year 2025-2026
1. August 1, 2025, Monthly Report for Use of City Funds for period of July 1 through July 31
2. September 1, 2025, Monthly Report for Use of City Funds for period of August 1 through August 31
3. October 1, 2025, Monthly Report for Use of City Funds for period of September 1 through September 30
4. November 1, 2025, Monthly Report for Use of City Funds for period of October 1 through October 31
5. December 1, 2025, Monthly Report for Use of City Funds for period of November 1 through November 30
6. January 1, 2026, Monthly Report for Use of City Funds for period of December 1 through December 31
7. February 1, 2026, Monthly Report for Use of City Funds for period of January 1 through January 31
8. March 1, 2026, Monthly Report for Use of City Funds for period of February 1 through February 28
9. April 1, 2026, Monthly Report for Use of City Funds for period of March 1 through March 31
10. May 1, 2026, Monthly Report for Use of City Funds for period of April 1 through April 30
11. June 1, 2026, Monthly Report for Use of City Funds for period of May 1 through May 31
12. July 1, 2026, Monthly Report for Use of City Funds for period of June 1 through June 30
Fiscal Year 2026-2027
13. August 1, 2026, Monthly Report for Use of City Funds for period of July 1 through July 31
14. September 1, 2026, Monthly Report for Use of City Funds for period of August 1 through August 31
15. October 1, 2026, Monthly Report for Use of City Funds for period of September 1 through September 30
16. November 1, 2026, Monthly Report for Use of City Funds for period of October 1 through October 31
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 8 of 11
17. December 1, 2026, Monthly Report for Use of City Funds for period of November 1 through November 30
18. January 1, 2027, Monthly Report for Use of City Funds for period of December 1 through December 31
19. February 1, 2027, Monthly Report for Use of City Funds for period of January 1 through January 31
20. March 1, 2027, Monthly Report for Use of City Funds for period of February 1 through February 28
21. April 1, 2027, Monthly Report for Use of City Funds for period of March 1 through March 31
22. May 1, 2027, Monthly Report for Use of City Funds for period of April 1 through April 30
23. June 1, 2027, Monthly Report for Use of City Funds for period of May 1 through May 31
24. July 1, 2027, Monthly Report for Use of City Funds for period of June 1 through June 30
The Reports shall include copies of documentation for all expenditures of the funds granted pursuant to this Agreement. Such documentation may include receipts, cancelled checks, credit card statements, or other evidence acceptable to City, and must clearly document the amount and purpose of the expenditure. Please take note of the following:
• A description and total amount of the expenditures incurred during the reporting period. This information can be provided in a table or similar format. Report periods are defined in Exhibit B and Exhibit C of this Agreement. • Sensitive banking information, payroll information, and any confidential business information shall be redacted from any documentation prior to being submitted.
Reports submitted to the City are public records and it remains Provider’s responsibility to ensure such protected information is not transmitted to the City.
Expenditures which are not so documented are not eligible for funding under this Agreement. If all funds granted herein have been fully documented in the June of 2027 report, then the final Use of Funds Report is not required to be submitted in July of 2027.
6.2 Outcomes Report: See schedule below for report dates. While the first of the month is listed for schedule purposes, the Provider may submit reports up to 30-days after the end of the report accounting period to allow for processing time.
Outcomes Report Schedule for General Fund Support
Fiscal Year 2025-2026
1. August 1, 2025, Monthly Report for Outcomes Report for period of July 1 through July 31
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 9 of 11
2. September 1, 2025, Monthly Report for Outcomes Report for period of August 1 through August 31
3. October 1, 2025, Monthly Report for Outcomes Report for period of September 1 through September 30
4. November 1, 2025, Monthly Report for Outcomes Report for period of October 1 through October 31
5. December 1, 2025, Monthly Report for Outcomes Report for period of November 1 through November 30
6. January 1, 2026, Monthly Report for Outcomes Report for period of December 1 through December 31
7. February 1, 2026, Monthly Report for Outcomes Report for period of January 1 through January 31
8. March 1, 2026, Monthly Report for Outcomes Report for period of February 1 through February 28
9. April 1, 2026, Monthly Report for Outcomes Report for period of March 1 through March 31
10. May 1, 2026, Monthly Report for Outcomes Report for period of April 1 through April 30
11. June 1, 2026, Monthly Report for Outcomes Report for period of May 1 through May 31
12. July 1, 2026, Monthly Report for Outcomes Report for period of June 1 through June 30
Fiscal Year 2026-2027
13. August 1, 2026, Monthly Report for Outcomes Report for period of July 1 through July 31
14. September 1, 2026, Monthly Report for Outcomes Report for period of August 1 through August 31
15. October 1, 2026, Monthly Report for Outcomes Report for period of September 1 through September 30
16. November 1, 2026, Monthly Report for Outcomes Report for period of October 1 through October 31
17. December 1, 2026, Monthly Report for Outcomes Report for period of November 1 through November 30
18. January 1, 2027, Monthly Report for Outcomes Report for period of December 1 through December 31
19. February 1, 2027, Monthly Report for Outcomes Report for period of January 1 through January 31
20. March 1, 2027, Monthly Report for Outcomes Report for period of February 1 through February 28
21. April 1, 2027, Monthly Report for Outcomes Report for period of March 1 through March 31
22. May 1, 2027, Monthly Report for Outcomes Report for period of April 1 through April 30
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 10 of 11
23. June 1, 2027, Monthly Report for Outcomes Report for period of May 1 through May 31
24. July 1, 2027, Monthly Report for Outcomes Report for period of June 1 through June 30
The Reports shall describe the services and/or programs provided, number of participants or attendees, and include photographs, and shall include the following:
• An impact statement demonstrating Provider’s accomplishments during the reporting period. Report periods are defined in Exhibit B and Exhibit C of this Agreement.
• Specific numerical data to quantify attendance and participation in Provider’s program/project/event
• Five (5) individual quality images for marketing purposes that tell the story and illustrate Provider’s program/project/event.
If all funds granted herein have been fully documented in the June of 2027 report, then the final Outcomes Report is not required to be submitted in July of 2027.
Reports shall be submitted through an online platform using a form request provided by the City of Rancho Cordova’s Community Enhancement & Investment Fund staff. It is the responsibility of the Provider to participate in offered training and request assistance from staff to comply with the reporting requirements.
Initial
Provider hereby acknowledges and agrees to the reporting requirements set forth in paragraph 6.
7. Location and Facilities: Provider’s approved program or project must take place in the City of Rancho Cordova unless originally written into the Provider’s application approved by the City of Rancho Cordova. Provider shall independently secure space for the approved project and program.
If Provider seeks to use space at Rancho Cordova’s City Hall, Provider shall independently work with the facilities staff to obtain approval and review information on the city’s website. City Hall facilities include the use of screen(s), projector(s), and sound. Provider is directly responsible for all fees related to the rental of any space and may use grant dollars for those expenses if written in the Use of Funds of Exhibit A. If using space at City Hall, the Provider is responsible for the rental of any equipment beyond the use of the screen(s), projector(s), and sound.
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A1 (General Fund) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 11 of 11 Provider hereby acknowledges and agrees to the conditions of location and facilities as described in paragraph 7.
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A2 (CEIF) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 1 of 8 EXHIBIT A2
SCOPE OF SERVICES
Address: 9845 Horn, Rd., Suite 100, Sacramento, CA 95827 Telephone: 310-663-4226
Email: [email protected]
Contact Person/Title: Charles Lago/ Executive Director
Total Funding Allocation: $387,000
• Total General Fund Allocation: $342,000
o Total General Fund Allocation for Fiscal Year 2025-2026: $168,000 o Total General Fund Allocation for Fiscal Year 2026-2027: $174,000 • Total Community Enhancement & Investment Fund Allocation: $45,000 Term: July 1, 2025 to June 30, 2027
1. Services to be Provided: Provider shall use funding for the following purpose: To produce a cinema-quality, broadcast-ready documentary film that showcases the origin, volunteers, clients, and impact of the Soil Born Farm Urban Agricultural Project and its 20-plus years of connection to the community, residents and businesses of Rancho Cordova. Provider shall engage at least quarterly with the Communications Director at the City of Rancho Cordova to proactively plan for any city involvement in the production, storytelling, editing, and broadcasting milestones of the film process. Provider shall deliver final film products and all raw footage to the City. City shall have final approval of all documentary content prior to distribution or publication.
Provider shall meet with the City Manager, or designee, by June 30, 2026, after the end of Year 1 of this Agreement to evaluate the success of the program offered and discuss if the City’s funding should continue for a second year. If the City, in its sole discretion, determines that the services have not been successful, the City may terminate this Agreement.
2. Units of Service to be Provided: See above.
3. Use of Funds:
$45,000 DOCUMENTARY FILM. Produce a documentary about Soil Born Farms including all elements of filming, editing, post-production, and collecting raw footage on a hard drive. Final films shall include coloring, sound design, animation, graphics, music rights, trailers, platform delivery costs, etc. and any other tasks for production of a cinema quality, and broadcast ready, documentary film.
$45,000 Total for CEIF Year 1 & Year 2 (July 1, 2025-June 30, 2027)
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A2 (CEIF) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 2 of 8 a. The amounts listed above are estimates of the expenditures and may vary.
However, the amount may not vary by more than thirty percent (30%) (with City Manager approval) unless the Agreement is amended. In no event shall the City's total distribution of funds to Provider under the Agreement exceed the total allocation shown above. b. Unexpended Funds. If any funds advanced to Provider remain unexpended upon the expiration of the term of this Agreement, Provider shall return the unexpended funds to City within thirty (30) days of the expiration date of the Agreement. c. In the event that the costs to perform the items of work set forth herein exceed the amount of funds granted to Provider, Provider shall be responsible for the payment of all costs in excess of the funds granted.
d. Prevailing Wages. To the extent required by law, Provider and all of the Provider's subcontractors shall comply with California Health and Safety Code Section 33422.1 and shall comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, "Prevailing Wage Laws"), and be responsible for carrying out the requirements of such provisions. The Provider shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the City and its elective and appointive boards, commissions, officers, agents, attorneys, consultants and employees, and all of their respective successors and assigns, from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of eve1y kind, nature and description (including but not limited to attorneys' fees and court costs; with counsel reasonably acceptable to the City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of payment of prevailing wages or the requirement of competitive bidding in the construction of the Project, the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including but not limited to California Labor Code Section 1770 et seq. and the Prevailing Wage Laws, or any act or omission of the City or the Provider related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bidding, whether or not any insurance policies shall have been determined to be applicable to any such claims, demands, suits, actions, losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, costs, damages, or administrative, enforcement or judicial proceedings. It is further agreed that the City does not, and shall not, waive any rights against the Provider which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by the Provider, of any of the insurance policies described in this Agreement.
4. Eligibility Criteria for Qualification of Recipients for Services: N / A Provider shall keep documentation confirming eligibility requirements were met by recipients.
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A2 (CEIF) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 3 of 8
5. Allocation and Payment of Funds: City shall reimburse Provider for operational costs and expenses incurred by Provider for the Term of this Agreement (each payment a “Reimbursement Payment,” collectively the “Reimbursement Payments”).
City shall pay Provider for the items set forth in Section 3, above, based on monthly invoices establishing that reimbursable costs have been incurred including receipts that demonstrate work was completed and expenses were for documented deliverables. Provider shall submit invoices no more frequently than once per month per the schedule outlined below.
In no event shall the City’s total distribution of funds to Provider for Soil Born Farm Documentary Production exceed the $45,000 allocated for this activity Invoice Schedule for Community Enhancement & Investment Fund Support Fiscal Year 2025-2026 (Year 1)
1. August 1, 2025, Invoice for work period of July 1 through July 31
2. September 1, 2025, Invoice for work period of August 1 through August 31
3. October 1, 2025, Invoice for work period of September 1 through September 30
4. November 1, 2025, Invoice for work period of October 1 through October 31
5. December 1, 2025, Invoice for work period of November 1 through November 30 6. January 1, 2026, Invoice for work period of December 1 through December 31
7. February 1, 2026, Invoice for work period of January 1 through January 31
8. March 1, 2026, Invoice for work period of February 1 through February 28
9. April 1, 2026, Invoice for work period of March 1 through March 31
10. May 1, 2026, Invoice for work period of April 1 through April 30
11. June 1, 2026, Invoice for work period of May 1 through May 31
12. July 1, 2026, Invoice for work period of June 1 through June 30 Fiscal Year 2026-2027(Year 2)
13. August 1, 2026, Invoice for work period of July 1 through July 31
14. September 1, 2026, Invoice for work period of August 1 through August 31
15. October 1, 2026, Invoice for work period of September 1 through September 30
16. November 1, 2026, Invoice for work period of October 1 through October 31
17. December 1, 2026, Invoice for work period of November 1 through November 30 18. January 1, 2027, Invoice for work period of December 1 through December 31
19. February 1, 2027, Invoice for work period of January 1 through January 31
20. March 1, 2027, Invoice for work period of February 1 through February 28
21. April 1, 2027, Invoice for work period of March 1 through March 31
22. May 1, 2027, Invoice for work period of April 1 through April 30
23. June 1, 2027, Invoice for work period of May 1 through May 31
24. July 1, 2027, Invoice for work period of June 1 through June 30 All requests for the payment of funds shall be due to City by the termination date of this Agreement. The City acknowledges, however, that there may be circumstances when Provider
ITEM 16.12. ATTACHMENT 2
CONTRACT NO.: 2025-128-1
Exhibit A2 (CEIF) to Amendment No. 1 Funding Agreement Between April 6, 2026 the City of Rancho Cordova and California Capital Film Office: Operations, Documentary and Video Project Page 4 of 8 may be unable to do so because it may not yet have received an invoice from a vendor prior to that date. In that case Provider may submit a final request for payment within sixty (60) days after the termination date of the Agreement. City shall not be required to make any payments based on requests submitted more than sixty (60) days after the termination date.
6. Reports: Provider shall file the following reports (each a “Report” and collectively the “Reports”) with City on the dates set forth below:
6.1 Report for Use of City Funds: See schedule below for report dates. While the first of the month is listed for schedule purposes, the Provider may submit reports up to 30-days after the end of the report accounting period to allow for processing time.
Use of Funds Report Schedule for Community Enhancement & Investment Fund Support
Fiscal Year 2025-2026 (Year 1)
1. August 1, 2025, Monthly Report for Use of City Funds for period of July 1 through July 31
2. September 1, 2025, Monthly Report for Use of City Funds for period of August 1 through August 31
3. October 1, 2025, Monthly Report for Use of City Funds for period of September 1 through September 30
4. November 1, 2025, Monthly Report for Use of City Funds for period of October 1 through October 31
5. December 1, 2025, Monthly Report for Use of City Funds for period of November 1 through November 30
6. January 1, 2026, Monthly Report for Use of City Funds for period of December 1 through December 31
7. February 1, 2026, Monthly Report for Use of City Funds for period of January 1 through January 31
8. March 1, 2026, Monthly Report for Use of City Funds for period of February 1 through February 28
9. April 1, 2026, Monthly Report for Use of City Funds for period of March 1 through March 31
10. May 1, 2026, Monthly Report for Use of City Funds for period of April 1 through April 30
11. June 1, 2026, Monthly Report for Use of City Funds for period of May 1 through May 31
12. July 1, 2026, Monthly Report for Use of City Funds for period of June 1 through June 30
Fiscal Year 2026-2027 (Year 2)
13. August 1, 2026, Monthly Report for Use of City Funds for period of July 1 through July 31