Agenda packet — Turlock City Council, December 9, 2025 (part 4 of 12)

______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 77
Fund 309-456: Sanitary Sewer Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The ETMP Sanitary Sewer Fee is collected to
fund sewer system infrastructure including
sewer lines, pump stations, and sewer lift
stations in the ETMP program area.

Requirement 2. Amount of the fee.

The ETMP Sanitary Sewer Fee for FY 24-25 is summarized in Table 40 below. The ETMP Sanitary Sewer Fee is not charged on non-residential land uses. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

Table 40: ETMP Sanitary Sewer Fee
Land Use
Fee as of
July 1, 2024
Residential
Low Density Residential (per DU) $4,221.59
Medium Density Residential (per DU) $4,221.59
High Density Residential (per DU) $2,801.14
Non-Residential
Commercial (per Developable Acre) n/a
Office (per Developable Acre) n/a
Industrial (per Developable Acre) n/a Page 429 of 1536
______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 78
Requirement 3. Beginning and ending balance in the account or fund.

Table 41 summarizes the beginning and ending fund balances for the ETMP Sanitary Sewer Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 41 summarizes the fees collected and the interest earned for the ETMP Sanitary Sewer Fee during FY 24-25.

Table 41: ETMP Sanitary Sewer Fee Fund Summary
Fund 309-456
Sanitary Sewer Fee
Beginning Fund Balance as of July 1, 2024 $0.00
Revenues
Fees Collected $21,170.55
Interest Earned $0.00
Total Revenues $21,170.55
Expenses
Project Expenses $0.00
Other Expenditures
City Engineering Services $0.00
Admin - Fee Reporting $0.00
Total Expenses $0.00
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 $21,170.55
Source: City of Turlock Financial Documents Page 430 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 79
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

There were no expenditures on ETMP Sanitary Sewer projects for FY 24-25.

Requirement 6. An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete. Identification of each public improvement identified in the previous report and whether construction began on the approximate date noted. For previously identified projects that did not start construction on the approximate date in the previous report, the reason for the delay and a revised approximate date that the local agency will commence construction, if applicable.

The City does not currently have any planned ETMP Sanitary Sewer projects. The City is no longer collecting the ETMP Sanitary Sewer Fee because the improvements identified in the adopted Nexus Study have been completed. As a result, there are no remaining incomplete improvements identified in the Nexus Study that require identification of an approximate construction start date pursuant to Government Code Section 66006(b)(1)(F).

In compliance with the Mitigation Fee Act (AB 1600) and AB 516 reporting requirements, the City will ensure that any remaining unexpended or uncommitted funds within the ETMP Sanitary Sewer account are accounted for in future fee updates, transferred to other eligible project funds or refunded, as applicable, consistent with Government Code Sections 66001(d) and 66006(b). The City will continue to evaluate sanitary sewer infrastructure needs as part of future CIP updates, and any eligible new or expanded improvements identified in future CIPs may be considered for inclusion in an updated Nexus Study and corresponding impact fee program, if warranted. The City is currently reviewing the impact fee program for eligible ETMP Sanitary Sewer Fee improvements.

Requirement 7. Description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended, and when each will be repaid and the rate of interest the account will receive on the loan.

There were no transfers or loans from this fund in FY 24-25.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects. For any refunds made, the number of persons or entities identified to receive those refunds.

There were no refunds made from this fund in FY 24-25.

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______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 80
Fund 309-458: Water Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The ETMP Water Fee is collected to fund water system infrastructure, which may include water lines and water wells in the ETMP program area.

Requirement 2. Amount of the fee.

The ETMP Water Fee for FY 24-25 is summarized in Table 42 below. The ETMP Water Fee is not charged on non-residential land uses. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

Table 42: ETMP Water Fee
Land Use
Fee as of
July 1, 2024
Residential
Low Density Residential (per DU) $3,826.40
Medium Density Residential (per DU) $2,988.79
High Density Residential (per DU) $1,047.63
Non-Residential
Commercial (per Developable Acre) n/a
Office (per Developable Acre) n/a
Industrial (per Developable Acre) n/a Page 432 of 1536
______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 81
Requirement 3. Beginning and ending balance in the account or fund.

Table 43 summarizes the beginning and ending fund balances for the ETMP Water Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 43 summarizes the fees collected and the interest earned for the ETMP Water Fee during FY 24-25.

Table 43: ETMP Water Fee Fund Summary
Fund 309-458
Water Fee
Beginning Fund Balance as of July 1, 2024 $0.00
Revenues
Fees Collected $39,188.84
Interest Earned $0.00
Total Revenues $39,188.84
Expenses
Project Expenses $0.00
Other Expenditures
City Engineering Services $0.00
Admin - Fee Reporting $0.00
Total Expenses $0.00
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 $39,188.84
Source: City of Turlock Financial Documents Page 433 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 82
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

Table 44 summarizes the expenditures this past year on ETMP Water projects.

Table 44 summarizes the planned future expenditures for the ETMP Water Fee and the anticipated construction start date for each project.

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________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 83
Table 44: ETMP Water Fee Projects
Project No. Project Name 1,2,3,4,5 Project Budget Fund Budget Expenditures
to Date
FY24-25
Actual
Expenditures
Future
Expenditures
% Funded
by Fee
Approx.

Construction
Start Date 1
Approx. Construction
Start Date (Revised
for FY24-25)1
Reason for Revised Start Date
(if applicable)1
1 Water Line in Monte Vista Ave (24") $ 132,887.27 $ 132,887.27 $ - $ - $ 132,887.27 100.0% FY 34-35 n/a n/a 2 Water Line in Quincy Rd (16") $ 404,910.24 $ 404,910.24 $ - $ - $ 404,910.24 100.0% FY 34-35 n/a n/a TO TAL PRO JECT EXPENSES $ 537,797.51 $ 537,797.51 $ - $ - $ 537,797.51 GRAND TO TAL $ 537,797.51 $ 537,797.51 $ - $ - $ 537,797.51 5 The City is collecting ETMP fees from a new subdivision, Balisha Ranch, and will use these fee revenues to reimburse KB Homes, LLC and Fairbanks Ranch, LLC for the construction of ETMP improvements. Balisha Ranch will not construct ETMP improvements. 1 The City may condition developers to construct these improvements as part of development projects. 2 The City provided credits to KB Homes, LLC for inclusion of this improvement in the Les Chateaux Subdivision Improvement Agreement. The City will reimburse the developer for the construction of this improvement. 3 The City provided credits to Fairbanks Ranch, LLC for inclusion of this improvement in the Fairbanks Ranch Subdivision Improvement Agreement. The City will reimburse the developer for the construction of this improvement. 4 KB Homes, LLC and Fairbanks Ranch, LLC have already received building permit credits for ETMP Transportation, Water, and Sewer. The developers will be reimbursed an amount that reflects the credits that have already been issued by the City. Page 435 of 1536 __________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 84
Requirement 7. Description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended, and when each will be repaid and the rate of interest the account will receive on the loan.

There were no transfers or loans from this fund in FY 24-25.

There were no refunds made from this fund in FY 24-25.

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__________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 85
Fund 309-460: Administration Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The ETMP Administration Fee is used to cover the cost of City Staff time and effort for administration of the Development Impact Fee programs. The ETMP Administration Fee amounts to five percent (5%) of each ETMP fee and covers legal, accounting, administration support, revenue collection, revenue and cost accounting, mandated public reporting, and fee justification analysis costs.

Requirement 2. Amount of the fee.

The ETMP Administration Fee for FY 24-25 is summarized in Table 45 below. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

Table 45: ETMP Administration Fee
Land Use
Fee as of
July 1, 2024
Residential
Low Density Residential (per DU) $1,092.24
Medium Density Residential (per DU) $901.30
High Density Residential (per DU) $674.31
Non-Residential
Commercial (per Developable Acre) n/a
Office (per Developable Acre) n/a
Industrial (per Developable Acre) n/a Page 437 of 1536
__________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 86
Requirement 3. Beginning and ending balance in the account or fund.

Table 46 summarizes the beginning and ending fund balances for the ETMP Administration Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 46 summarizes the fees collected and the interest earned for the ETMP Administration Fee during FY 24-25.

Table 46: Administration Fee Fund Summary
Fund 309-460
Administration Fee
Beginning Fund Balance as of July 1, 2024 $8,916.89
Revenues
Fees Collected $5,477.40
Interest Earned $0.00
Total Revenues $5,477.40
Expenses
Project Expenses $0.00
Other Expenditures
City Engineering Services $0.00
Admin - Fee Reporting ($1,221.89)
Master Plan Fee Update
Total Expenses ($1,221.89)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 $13,172.40
Source: City of Turlock Financial Documents Page 438 of 1536 __________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 87
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

Administration fees cover the cost of legal, accounting, administration support, revenue collection, revenue and cost accounting, mandated public reporting, and fee justification analysis for the ETMP fee program and are not tied to specific projects.

There were no transfers or loans from this fund in FY 24-25.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 24-25.

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___________________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 88
ETMP Fee Program Fund Summary
Description Transportation Sanitary Sewer Water Administration Total Fund No. 309-455 309-456 309-458 309-460
Starting Balance 1
As of July 1, 2024 $0.00 $0.00 $0.00 $8,916.89 $8,916.89

REVENUES
Fees Collected $49,188.91 $21,170.55 $39,188.84 $5,477.40 $115,025.70 Interest Earned $0.00 $0.00 $0.00 $0.00 $0.00
Master Plan Fee Update $0.00 $0.00 $0.00 $27,674.54 $27,674.54 Total Revenues $49,188.91 $21,170.55 $39,188.84 $33,151.94 $142,700.24

EXPENSES
Project Expenditures $0.00 $0.00 $0.00 $0.00 $0.00
O ther Expenditures
City Engineering Services $0.00 $0.00 $0.00 $0.00 $0.00 Admin - Fee Reporting2
$0.00 $0.00 $0.00 ($1,221.89) ($1,221.89)
Total Expenditures $0.00 $0.00 $0.00 ($1,221.89) ($1,221.89) Transfers In $0.00 $0.00 $0.00 $0.00 $0.00
Transfers O ut $0.00 $0.00 $0.00 $0.00 $0.00
Net Transfers $0.00 $0.00 $0.00 $0.00 $0.00
Ending Balance
As of June 30, 2025 $49,188.91 $21,170.55 $39,188.84 $40,846.94 $150,395.24 Source: City of Turlock Financial Documents
1 Starting balances may differ slightly from the ending balances in the prior Annual Report . The beginning fund balances shown are based on the audited fund balance at the end of FY 23-24. 2 Administration Costs include Fee Reporting. Page 440 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 89
Master Storm Fee (Storm)
The Master Storm Fee Program is a Citywide fee program that is collected to fund storm drainage facilities that serve new development in all areas of the City. As the City continues to grow and new development occurs, there will be an increased need for storm drainage facilities. The Master Storm Fee was most recently updated in 2015 in the Master Storm Drainage Development Impact Fee Nexus Study prepared by EPS.

The following sections will include the information necessary to meet the legal requirements for the Master Storm fee.

Fund 411-536: Master Storm Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The Master Storm Fee is collected to fund
the construction of new storm drainage
facilities and upgrades to existing
facilities to correct future deficiencies.

Storm drainage facilities may include
master storm drains and master detention
basins in all areas of the City.

Requirement 2. Amount of the fee.

The Master Storm Fee for FY 24-25 is summarized in Table 47 below. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

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______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 90
Table 47: Master Storm Fee
Requirement 3. Beginning and ending balance in the account or fund.

Table 48 summarizes the beginning and ending fund balances for the Master Storm Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 48 summarizes the fees collected and the interest earned for the Master Storm Fee during FY 24-25.

Land Use
Fee as of
July 1, 2024
Residential
Low Density Residential (per Gross Developable Acre) $7,737.33 Medium Density Residential (per Gross Developable Acre) $13,080.95 High Density Residential (per Gross Developable Acre) $15,697.42 Non-Residential
Commercial (per Gross Developable Acre) $20,930.37
Office (per Gross Developable Acre) $18,313.89
Industrial (per Gross Developable Acre) $18,313.89 Page 442 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 91
Table 48: Master Storm Fee Fund Summary
Fund 411-536
Master Storm Drain Fee
Beginning Fund Balance as of July 1, 20241
$5,809,471.00
Revenues
Fees Collected $409,938.79
Interest Earned2
$142,900.00
Market Value Adjustment $0.00
Total Revenues $552,838.79
Expenses
Project Expenses ($3,583.11)
Other Expenditures
Depreciation Expense $0.00
Bank Charges $0.00
Admin - Fee Reporting ($1,221.87)
Total Expenses ($4,804.98)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 $6,357,504.81
Source: City of Turlock Financial Documents
2 Year-end interest allocations for Fiscal Year 2024-2025 are not complete as of 10/22/2025. For the purposes of this report, budgeted interest amounts are shown. 1 Starting balances may differ slightly from the ending balances in the prior Annual Report . The beginning fund balances shown are based on the audited fund balance at the end of FY 23-24. Page 443 of 1536
______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 92
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

Table 49 summarizes the expenditures this past year on Master Storm projects.

Table 49 summarizes the planned future expenditures for the Master Storm Fee and the anticipated construction start date for each project.

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________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 93
Table 49: Master Storm Fee Projects
Project No. Project Name 1 Project Budget Fund Budget
Expenditures
to Date
FY24-25
Actual
Expenditures
Future
Expenditures
% Funded
by Fee
Approx.

Construction
Start Date
Approx. Construction
Start Date (Revised
for FY24-25)
Reason for Revised Start Date
(if applicable)
CP 24-024 Johnson Road Storm Drain Line Upsize $ 834,162.09 $ 834,162.09 $ - $ 3,583.11 $ 830,578.98 100.0% FY 25-26 FY 26-27 Design has been delayed due to staff availability. n/a Existing Pipeline Improvements2$ 1,472,462.71 $ 1,472,462.71 $ - $ - $ 1,472,462.71 100.0% Various n/a n/a n/a Existing Pump Stations/Basins Improvements2
$ 3,382,257.26 $ 3,382,257.26 $ - $ - $ 3,382,257.26 100.0% Various n/a n/a n/a Buildout Pipeline System Improvements2$ 36,187,356.08 $ 36,187,356.08 $ - $ - $ 36,187,356.08 100.0% Various n/a n/a n/a Buildout Pump Stations/Basins Improvements2$ 19,621,440.45 $ 19,621,440.45 $ - $ - $ 19,621,440.45 100.0% Various n/a n/a TO TAL PRO JECT EXPENSES $ 61,497,678.59 $ 61,497,678.59 $ - $ 3,583.11 $ 61,494,095.48 GRAND TO TAL $ 61,497,678.59 $ 61,497,678.59 $ - $ 3,583.11 $ 61,494,095.48 1A complete list of Existing and Buildout projects in these categories is included in Appendix A. 2Each project category contains multiple future capital improvement projects. The City will separately identify the planned construction start date for each of these projects. Please refer to the City's 5-Year Capital Improvement Plan and the Master Storm Drainage Development Impact Fee Nexus Study for additional details on these projects. Page 445 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 94
Requirement 7. Description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended, and when each will be repaid and the rate of interest the account will receive on the loan.

There were no transfers or loans from this fund in FY 24-25.

There were no refunds made from this fund in FY 24-25.

Page 446 of 1536 ends

______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 95
Sewer Trunk Capacity Fee (Sewer)
The Sewer Trunk Capacity Fee Program is a Citywide fee program that is collected to fund sanitary sewer facilities that serve new development in all areas of the City. As the City continues to grow and new development occurs, there will be an increased need for sanitary sewer facilities. The Sewer Trunk Capacity Fee was most recently updated in 2015 in the Sewer Trunk Capacity Development Impact Fee Nexus Study prepared by EPS.

The following sections will include the information necessary to meet the legal requirements for the Sewer Trunk Capacity fee.

Fund 414-536: Sewer Trunk Capacity Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The Sewer Trunk Capacity Fee is
collected to fund the construction of new
Citywide sanitary sewer trunk lines or the
oversizing of existing regular sewer lines
to be used as sewer trunk lines.

Requirement 2. Amount of the fee.

The Sewer Trunk Capacity Fee for FY 24-25 is summarized in Table 50 below. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

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______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 96
Table 50: Sewer Trunk Capacity Fee
Requirement 3. Beginning and ending balance in the account or fund.

Table 51 summarizes the beginning and ending fund balances for the Sewer Trunk Capacity Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 51 summarizes the fees collected and the interest earned for the Sewer Trunk Capacity Fee during FY 24-25.

Land Use
Fee as of
July 1, 2024
Residential
Low Density Residential (per DU) $3,110.25
Medium Density Residential (per DU) $2,461.81
High Density Residential (per DU) $2,073.03
Non-Residential
Commercial (per 1,000 building SF) $259.66
Office (per 1,000 building SF) $648.44
Industrial (per 1,000 building SF) $1,684.25 Page 448 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 97
Table 51: Sewer Trunk Capacity Fee Fund Summary
Fund 414-536
Sewer Trunk Capacity Fee
Beginning Fund Balance as of July 1, 20241
$2,074,298.00
Revenues
Fees Collected $12,731.24
Interest Earned2
$76,000.00
Other Revenues $0.00
Total Revenues $88,731.24
Expenses
Project Expenses $273,736.62
Other Expenditures
Depreciation Expense $0.00
Bank Charges $0.00
Admin - Fee Reporting ($1,221.87)
Total Expenses $272,514.75
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 $2,435,543.99
Source: City of Turlock Financial Documents
1 Starting balances may differ slightly from the ending balances in the prior Annual Report . The beginning fund balances shown are based on the audited fund balance at the end of FY 23-24.
2 Year-end interest allocations for Fiscal Year 2024-2025 are not complete as of 10/22/2025. For the purposes of this report, budgeted interest amounts are shown. Page 449 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 98
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

Table 52 summarizes the expenditures this past year on Sewer Trunk Capacity projects.

Table 52 summarizes the planned future expenditures for the Sewer Trunk Capacity Fee and the anticipated construction start date for each project.

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________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 99
Table 52: Sewer Trunk Capacity Fee Projects
Project No. Project Name 1 Project Budget Fund Budget
Expenditures
to Date
FY24-25
Actual
Expenditures
Future
Expenditures
% Funded
by Fee
Approx.

Construction
Start Date
Approx. Construction
Start Date (Revised
for FY24-25)
Reason for Revised Start Date
(if applicable)
CP 24-025 Morgan Ranch Sewer Lift Station $ 1,525,906.27 $ 1,525,906.27 $ 245.22 $ 10,137.57 $ 1,515,523.48 100.0% FY 25-26 FY 26-27 Design has been delayed due to staff availability.

CP 23-040 Water Line Replacement for 2024 Roads Program Construction $ 3,375,727.85 $ 3,375,727.85 $ - $ 263,599.05 $ 3,112,128.80 100.0% Ongoing Completed n/a n/a Existing Sewer System Improvements2$ 54,911.26 $ 54,911.26 $ - $ - $ 54,911.26 100.0% Various n/a n/a n/a Existing Projects to Remove Direct Connections to Sewer System2$ 19,367,543.95 $ 19,367,543.95 $ - $ - $ 19,367,543.95 100.0% Various n/a n/a n/a Buildout Sewer Pipeline System Improvements2
$ 8,827,999.48 $ 8,827,999.48 $ - $ - $ 8,827,999.48 100.0% Various n/a n/a n/a Buildout Sewer Lift Stations2$ 29,908,353.91 $ 29,908,353.91 $ - $ - $ 29,908,353.91 100.0% Various n/a n/a TO TAL PRO JECT EXPENSES $ 63,060,442.72 $ 63,060,442.72 $ 245.22 $ 273,736.62 $ 62,786,460.88 GRAND TO TAL $ 63,060,442.72 $ 63,060,442.72 $ 245.22 $ 273,736.62 $ 62,786,460.88 1A complete list of Existing and Buildout projects in these categories is included in Appendix A. 2Each project category contains multiple future capital improvement projects. The City will separately identify the planned construction start date for each of these projects. Please refer to the City's 5-Year Capital Improvement Plan and the Sewer Trunk Capacity Development Impact Fee Nexus Study for additional details on these projects. Page 451 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 100
Requirement 7. Description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended, and when each will be repaid and the rate of interest the account will receive on the loan.

There were no transfers or loans from this fund in FY 24-25.

There were no refunds made from this fund in FY 24-25.

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______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 101
Capital Facilities Fees (CFF)
The CFF Program is a Citywide fee program used to fund new and upgraded facilities and infrastructure that is needed to serve new development in all areas of the City. The fees were most recently updated in the 2013 Capital Facilities Fee Nexus Study prepared by EPS.

A single fee is charged for this area that covers the components of the program fees. The CFF is charged according to the specific area of the City where each individual development project is located. The three area categories are Downtown/Pedestrian Priority Area, Master Plan Areas, and City Infill.

The CFF Fee Program includes the following components:
• Roadways
• Police
• General Government
• Fire
• Administration
The following sections will include the information necessary to meet the legal requirements for each individual impact fee fund included in the CFF fee program.

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______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 102
Fund 305-440: Roadways Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The CFF Roadways Fee is collected to
fund new construction and expansion of
existing roadways, freeway and railroad
overcrossing, and interchanges. Other
projects funded with this fee may include
traffic intersection signalizations, studies,
and multimodal facilities.

Requirement 2. Amount of the fee.

The CFF Roadways Fee for FY 24-25 is summarized in Table 53 below. The CFF is charged according to the specific area of the City where each individual development project is located. The three area categories are Downtown/Pedestrian Priority Area, Master Plan Areas, and City Infill. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

Table 53: CFF Roadways Fee
Land Use
Downtown/PPA Master Plan Areas City Infill
Residential
Single Family (per DU) $ 15,233.22 $ 18,587.91 $ 16,615.01 Multi Family (per DU) $ 10,961.40 $ 13,403.52 $ 11,925.75 Non-Residential
Commercial (per 1,000 building SF) $ 16,336.21 $ 19,678.71 $ 18,079.07 Office (per 1,000 building SF) $ 8,595.44 $ 10,446.46 $ 9,430.30 Industrial (per 1,000 building SF) $ 2,135.91 $ 2,603.62 $ 2,338.53 Fee as of
July 1, 2024
1) The Capital Facilities Fee includes Roadway, Police, General Government, and Fire components that are collected in one fee. Page 454 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 103
Requirement 3. Beginning and ending balance in the account or fund.

Table 54 summarizes the beginning and ending fund balances for the CFF Roadways Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 54 summarizes the fees collected and the interest earned for the CFF Roadways Fee during FY 24-25.

Table 54: CFF Roadways Fee Fund Summary
Fund 305-440
Roadways Fee
Beginning Fund Balance as of July 1, 20241
$8,060,832.00
Revenues
Fees Collected $2,087,399.79
Interest Earned2
$265,700.00
Other Revenues $0.00
Total Revenues $2,353,099.79
Expenses
Project Expenses ($51,483.16)
Other Expenditures
Bank Charges $0.00
City Engineering Services $0.00
Admin - Fee Reporting $0.00
Total Expenses ($51,483.16)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 $10,362,448.63
Source: City of Turlock Financial Documents
2 Year-end interest allocations for Fiscal Year 2024-2025 are not complete as of 10/22/2025. For the purposes of this report, budgeted interest amounts are shown. 1 Starting balances may differ slightly from the ending balances in the prior Annual Report . The beginning fund balances shown are based on the audited fund balance at the end of FY 23-24. Page 455 of 1536
______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 104
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

Table 55 summarizes the expenditures this past year on CFF Roadways projects.

Table 55 summarizes the planned future expenditures for the CFF Roadways Fee and the anticipated construction start date for each project.

Page 456 of 1536 ends

Project No. Project Name 1 Project Budget Fund Budget
Expenditures
to Date
FY24-25
Actual
Expenditures
Future
Expenditures
% Funded
by Fee
Approx.

Construction
Start Date
Approx. Construction
Start Date (Revised
for FY24-25)1
Reason for Revised Start Date
(if applicable)
CP 0828 Fulkerth / SR99 Interchange2
$ 18,403,328.13 $ 12,919,221.55 $ 12,543,938.27 $ 9,530.86 $ 365,752.42 70.2% FY 18-19 Complete Construction Completed as of FY 20/21 CP 21-003 Fulkerth and Tegner Widening $ 1,383,535.67 $ 1,383,535.67 $ 105,021.65 $ 29,664.77 $ 1,248,849.25 100.0% FY 24-25 FY 26-27 Plan Changes and Revisions.

CP 14-79 Intersection Improvements at GSB / Golf / Berkeley $ 2,081,578.60 $ 2,081,578.60 $ 32,409.46 $ 12,287.53 $ 2,036,881.61 100.0% FY 24-25 Ongoing Finalized agreements with United Pacific Railroad
(UPRR) and scheduled UPRR to perform railroad
track and signal work.

CP 14-44 Intersection Improvements at Main & Tegner $ 2,869,555.45 $ 535,991.97 $ 355,938.45 $ - $ 180,053.52 18.7% FY 24-25 FY 26-27 City is working on Right of Way acquisition. May
modify project design to better align with City's
General Plan.
1 440' of 1840 Fulkerth RD Median Landscaping $ 349,338.30 $ 349,338.30 $ 100,000.00 $ - $ 249,338.30 100.0% FY 34-35 n/a n/a 30 Washington / W Main Intersection $ 7,797,660.42 $ 1,717,809.28 $ 44,693.43 $ - $ 1,673,115.85 22.0% FY 34-35 n/a n/a TO TAL PRO JECT EXPENSES $ 32,884,996.57 $ 18,987,475.37 $ 13,182,001.26 $ 51,483.16 $ 5,753,990.95 GRAND TO TAL $ 32,884,996.57 $ 18,987,475.37 $ 13,182,001.26 $ 51,483.16 $ 5,753,990.95 1A complete list of roadway projects the City plans to fund with the CFF is included in Appendix B. 2 Construction of this project has been completed. Current expenditures are related to closeout of this project. Page 457 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 106
Requirement 7. Description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended, and when each will be repaid and the rate of interest the account will receive on the loan.

There were no transfers or loans from this fund in FY 24-25.

There were no refunds made from this fund in FY 24-25.

Page 458 of 1536 ends

______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 107
Fund 305-441: Police Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The CFF Police Fee is collected to fund
new and expanded public safety facilities
such as police headquarters, animal
services facilities, and police training
spaces. The fee can also be used to fund
police vehicles and equipment.

Requirement 2. Amount of the fee.

The CFF Police Fee for FY 24-25 is summarized in Table 56 below. The CFF is charged according to the specific area of the City where each individual development project is located. The three area categories are Downtown/Pedestrian Priority Area, Master Plan Areas, and City Infill. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

Table 56: CFF Police Fee
Land Use
Downtown/PPA Master Plan Areas City Infill
Residential
Single Family (per DU) $ 15,233.22 $ 18,587.91 $ 16,615.01 Multi Family (per DU) $ 10,961.40 $ 13,403.52 $ 11,925.75 Non-Residential
Commercial (per 1,000 building SF) $ 16,336.21 $ 19,678.71 $ 18,079.07 Office (per 1,000 building SF) $ 8,595.44 $ 10,446.46 $ 9,430.30 Industrial (per 1,000 building SF) $ 2,135.91 $ 2,603.62 $ 2,338.53 Fee as of
July 1, 2024
1) The Capital Facilities Fee includes Roadway, Police, General Government, and Fire components that are collected in one fee. Page 459 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 108
Requirement 3. Beginning and ending balance in the account or fund.

Table 57 summarizes the beginning and ending fund balances for the CFF Police Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 57 summarizes the fees collected and the interest earned for the CFF Police Fee during FY 24-25.

Table 57: CFF Police Fee Fund Summary
Fund 305-441
Police Facilities Fee
Beginning Fund Balance as of July 1, 2024 ($176,720.00) Revenues
Fees Collected $103,244.33
Interest Earned $0.00
Other Revenues $0.00
Total Revenues $103,244.33
Expenses
Project Expenses $0.00
Other Expenditures
Bank Charges $0.00
City Engineering Services $0.00
Admin - Fee Reporting $0.00
Total Expenses $0.00
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 ($73,475.67)
Source: City of Turlock Financial Documents Page 460 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 109
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

There were no expenditures on CFF Police projects for FY 24-25.

The City does not currently have any planned CFF Police projects. The City is in the process of preparing an updated CIP that will identify additional planned projects for each Development Impact Fee category, including police facilities.

Consistent with the Mitigation Fee Act (Government Code Sections 66001(d) and 66006(b)) and recent amendments under AB516, the City will continue to evaluate its police facility needs through future CIP updates. Any new or expanded facilities identified will be incorporated into future updates to the Nexus Study and corresponding fee program, ensuring continued compliance with statutory requirements and equitable cost allocation.

There were no transfers or loans from this fund in FY 24-25.

There were no refunds made from this fund in FY 24-25.

Page 461 of 1536 ends

______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 110
Fund 305-442: General Government Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The CFF General Government Fee is
collected to fund the new construction
new and expansion of existing City
buildings, downtown parking facilities,
and land acquisition for corporation yard
expansions. The fee can also be used to
fund the administration of General Plan
updates.

Requirement 2. Amount of the fee.

The CFF General Government Fee for FY 24-25 is summarized in Table 58 below. The CFF General Government Fee is not charged on non-residential land uses. The CFF is charged according to the specific area of the City where each individual development project is located. The three area categories are Downtown/Pedestrian Priority Area, Master Plan Areas, and City Infill. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

Table 58: CFF General Government Fee
Land Use
Downtown/PPA Master Plan Areas City Infill
Residential
Single Family (per DU) $ 15,233.22 $ 18,587.91 $ 16,615.01 Multi Family (per DU) $ 10,961.40 $ 13,403.52 $ 11,925.75 Non-Residential
Commercial (per 1,000 building SF) $ 16,336.21 $ 19,678.71 $ 18,079.07 Office (per 1,000 building SF) $ 8,595.44 $ 10,446.46 $ 9,430.30 Industrial (per 1,000 building SF) $ 2,135.91 $ 2,603.62 $ 2,338.53 Fee as of
July 1, 2024
1) The Capital Facilities Fee includes Roadway, Police, General Government, and Fire components that are collected in one fee. Page 462 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 111
Requirement 3. Beginning and ending balance in the account or fund.

Table 59 summarizes the beginning and ending fund balances for the CFF General Government Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 59 summarizes the fees collected and the interest earned for the CFF General Government Fee during FY 24-25.

Table 59: CFF General Government Fee Fund Summary
Fund 305-442
General Government Facilities Fee
Beginning Fund Balance as of July 1, 20241
$5,423,749.00
Revenues
Fees Collected $216,804.57
Interest Earned2
$67,600.00
Other Revenues $0.00
Total Revenues $284,404.57
Expenses
Project Expenses $0.00
Other Expenditures
Bank Charges $0.00
City Engineering Services $0.00
Admin - Fee Reporting $0.00
Total Expenses $0.00
Transfers In3
$15,800.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 $5,723,953.57
Source: City of Turlock Financial Documents
3 Transfer in from Fund #410 and #420 for Rent Collection and Billing. 2 Year-end interest allocations and bank charges for Fiscal Year 2024-2025 are not complete as of 10/22/2025. For the purposes of this report, budgeted amounts are shown.
1 Starting balances may differ slightly from the ending balances in the prior Annual Report . The beginning fund balances shown are based on the audited fund balance at the end of FY 23-24. Page 463 of 1536
______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 112
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

Table 60 summarizes the expenditures this past year on CFF General Government projects.

Table 60 summarizes the planned future expenditures for the CFF General Government Fee and the anticipated construction start date for each project.

Page 464 of 1536 ends

________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 113
Table 60: CFF General Government Fee Projects
Project No. Project Name Project Budget Fund Budget
Expenditures
to Date
FY24-25
Actual
Expenditures
Future
Expenditures
% Funded
by Fee
Approx.

Construction
Start Date
Approx. Construction
Start Date (Revised
for FY24-25)
Reason for Revised Start Date
(if applicable)
25-055 General Plan Update1TBD $ 1,750,000.00 $ - $ - $ 1,750,000.00 TBD FY 26-27 FY 26-27 General Plan to be adopted in 2030.

TO TAL PRO JECT EXPENSES $ - $ 1,750,000.00 $ - $ - $ 1,750,000.00 GRAND TO TAL $ - $ 1,750,000.00 $ - $ - $ 1,750,000.00
1 The General Plan update will also be funded in part by the General Fund.

Note: The City plans to use CFF General Government funds for a future City Hall Expansion project, identified as Project No. 13001 in the City's adopted 5-Year Capital Improvement Plan. The City is determining the cost and timing of the project. Page 465 of 1536 ____________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 114
Requirement 7. Description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended, and when each will be repaid and the rate of interest the account will receive on the loan.

A total of $15,800.00 was transferred into this fund in FY 24-25 from Funds 410 and 420 for rent collection and billing.

There were no refunds made from this fund in FY 24-25.

Page 466 of 1536 ends

____________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 115
Fund 305-443: Fire Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The CFF Fire Fee is collected to fund the
construction of new and expansion of
existing fire facilities including a new fire
training facility, fire stations, and fire
training tower. The fee can also be used to
fund acquisition of fire vehicles and
equipment.

Requirement 2. Amount of the fee.

The CFF Fire Fee for FY 24-25 is summarized in Table 61 below. The CFF is charged according to the specific area of the City where each individual development project is located. The three area categories are Downtown/Pedestrian Priority Area, Master Plan Areas, and City Infill. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

Table 61: CFF Fire Fee
Land Use
Downtown/PPA Master Plan Areas City Infill
Residential
Single Family (per DU) $ 15,233.22 $ 18,587.91 $ 16,615.01 Multi Family (per DU) $ 10,961.40 $ 13,403.52 $ 11,925.75 Non-Residential
Commercial (per 1,000 building SF) $ 16,336.21 $ 19,678.71 $ 18,079.07 Office (per 1,000 building SF) $ 8,595.44 $ 10,446.46 $ 9,430.30 Industrial (per 1,000 building SF) $ 2,135.91 $ 2,603.62 $ 2,338.53 Fee as of
July 1, 2024
1) The Capital Facilities Fee includes Roadway, Police, General Government, and Fire components that are collected in one fee. Page 467 of 1536 ____________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 116
Requirement 3. Beginning and ending balance in the account or fund.

Table 62 summarizes the beginning and ending fund balances for the CFF Fire Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 62 summarizes the fees collected and the interest earned for the CFF Fire Fee during FY 24-25.

Table 62: CFF Fire Fee Fund Summary
Fund 305-443
Fire Facilities Fee
Beginning Fund Balance as of July 1, 20241
$1,947,619.00
Revenues
Fees Collected $58,466.20
Interest Earned2
$61,200.00
Market Valuation $0.00
Total Revenues $119,666.20
Expenses
Project Expenses $0.00
Other Expenditures
Bank Charges $0.00
City Engineering Services $0.00
Admin - Fee Reporting $0.00
Total Expenses $0.00
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 $2,067,285.20
Source: City of Turlock Financial Documents
2 Year-end interest allocations for Fiscal Year 2024-2025 are not complete as of 10/22/2025. For the purposes of this report, budgeted interest amounts are shown. 1 Starting balances may differ slightly from the ending balances in the prior Annual Report . The beginning fund balances shown are based on the audited fund balance at the end of FY 23-24. Page 468 of 1536
____________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 117
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

There were no expenditures this past year on CFF Fire projects.

The City does not currently have any planned CFF Fire projects. The City is in the process of preparing an updated CIP that will identify additional planned projects for each Development Impact Fee category, including fire facilities.

Consistent with the Mitigation Fee Act (Government Code Sections 66001(d) and 66006(b)) and recent amendments under AB516, the City will continue to evaluate its fire facility needs through future CIP updates. Any new or expanded facilities identified will be incorporated into future updates to the Nexus Study and corresponding fee program, ensuring continued compliance with statutory requirements and equitable cost allocation.

There were no transfers or loans from this fund in FY 24-25.

There were no refunds made from this fund in FY 24-25.
.

Page 469 of 1536 ends

__________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 118
Fund 305-460: Administration Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The Administration Fee is used to cover the cost of City Staff time and effort for administration of the Development Impact Fee programs. The CFF Administration Fee amounts to three percent (3%) of each CFF fee and covers legal, accounting, administration support, revenue collection, revenue and cost accounting, mandated public reporting, and fee justification analysis costs.

Requirement 2. Amount of the fee.

The CFF Administration Fee for FY 24-25 is summarized in Table 63 below. The CFF is charged according to the specific area of the City where each individual development project is located. The three area categories are Downtown/Pedestrian Priority Area, Master Plan Areas, and City Infill. The 3% CFF Administration Fee is included in the single CFF charged. The fees are escalated quarterly using the Engineering News Record (ENR) 20-Cities Construction Cost Index (CCI). Because the quarterly escalation factors were minimal, the fees did not change in actual dollar terms compared to those reported in the previous year.

Table 63: Administration Fee
Land Use
Downtown/PPA Master Plan Areas City Infill
Residential
Single Family (per DU) $ 15,233.22 $ 18,587.91 $ 16,615.01 Multi Family (per DU) $ 10,961.40 $ 13,403.52 $ 11,925.75 Non-Residential
Commercial (per 1,000 building SF) $ 16,336.21 $ 19,678.71 $ 18,079.07 Office (per 1,000 building SF) $ 8,595.44 $ 10,446.46 $ 9,430.30 Industrial (per 1,000 building SF) $ 2,135.91 $ 2,603.62 $ 2,338.53 Fee as of
July 1, 2024
1) The Capital Facilities Fee includes Roadway, Police, General Government, and Fire components that are collected in one fee.Page 470 of 1536 __________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 119
Requirement 3. Beginning and ending balance in the account or fund.

Table 64 summarizes the beginning and ending fund balances for the CFF Administration Fee for FY 24-25.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 64 summarizes the fees collected and the interest earned for the CFF Administration Fee during FY 24-25.

Table 64: Administration Fee Fund Summary
Fund 305-460
Administration Fee
Beginning Fund Balance as of July 1, 20241
$1,730,290.00
Revenues
Fees Collected $85,369.46
Interest Earned $0.00
Total Revenues $85,369.46
Expenses
Project Expenses $0.00
Other Expenditures
Bank Charges $0.00
City Engineering Services $0.00
Admin - Fee Reporting ($21,993.24)
Total Expenses ($21,993.24)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2025 $1,793,666.22
Source: City of Turlock Financial Documents
1 Starting balances may differ slightly from the ending balances in the prior Annual Report . The beginning fund balances shown are based on the audited fund balance at the end of FY 23-24. Page 471 of 1536
__________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 120
Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.

Administration fees cover the cost of legal, accounting, administration support, revenue collection, revenue and cost accounting, mandated public reporting, and fee justification analysis for the CFF fee program and are not tied to specific projects.

There were no transfers or loans from this fund in FY 24-25.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 24-25.

Page 472 of 1536 ends

____________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 121
CFF Fee Program Fund Summary
Description Roadways Police
General
Government Fire Contingency1 Administration Total
Fund No. 305-440 305-441 305-442 305-443 305-444 305-460 Starting Balance 2
As of July 1, 2024 $8,060,832.00 ($176,720.00) $5,423,749.00 $1,947,619.00 $229,926.00 $1,730,290.00 $17,215,696.00

REVENUES
Fees Collected $2,087,399.79 $103,244.33 $216,804.57 $58,466.20 $0.00 $85,369.46 $2,551,284.35 Interest Earned3
$265,700.00 $0.00 $67,600.00 $61,200.00 $7,600.00 $0.00 $505,344.33 Market Valuation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $103,244.33 Total Revenues $2,353,099.79 $103,244.33 $284,404.57 $119,666.20 $7,600.00 $85,369.46 $2,953,384.35

EXPENSES
Project Expenditures ($51,483.16) $0.00 $0.00 $0.00 $0.00 $0.00 ($51,483.16) O ther Expenditures
Bank Charges3
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
City Engineering Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Admin - Fee Reporting4
$0.00 $0.00 $0.00 $0.00 $0.00 ($21,993.24) ($21,993.24) Total Expenditures ($51,483.16) $0.00 $0.00 $0.00 $0.00 ($21,993.24) ($73,476.40) Transfers In5
$0.00 $0.00 $15,800.00 $0.00 $0.00 $0.00 $15,800.00
Transfers O ut $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Net Transfers $0.00 $0.00 $15,800.00 $0.00 $0.00 $0.00 $15,800.00 Ending Balance
As of June 30, 2025 $10,362,448.63 ($73,475.67) $5,723,953.57 $2,067,285.20 $237,526.00 $1,793,666.22 $20,111,403.95 Source: City of Turlock Financial Documents
4 Administration Costs include Fee Reporting.
5 Transfer in from Fund #410 and #420 for Rent Collection and Billing. 1 This component, previously named the Surcharge component, was collected from 1987 to 1991 to ensure a positive cash flow in the CFF Fund. This charge is no longer collected, but remaining surcharge funds could be used to provide funding for future CFF Program facilities as needed. 3 Year-end interest allocations and bank charges for Fiscal Year 2024-2025 are not complete as of 10/22/2025. For the purposes of this report, budgeted amounts are shown.
2 Starting balances may differ slightly from the ending balances in the prior Annual Report . The beginning fund balances shown are based on the audited fund balance at the end of FY 23-24. Page 473 of 1536
________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 122
Appendix A: Master Storm and Sewer Trunk Project List
Master Storm Drain Projects
ENR Escalation: 2.484%
Name Type Description/Street Description/Limits
Remaining Costs
as of FY 2021-22
Less
Completed Remaining Cost Cost (2024$) Cost (2025$)
Existing System Improvements
Pipelines
ESD-2 Pipe Christoffersen Pkwy Pump Station No. 31 Wet Well to Walnut Rd (Walnut Pump Station #1 Wet Well) $ 409,646.00 $ - $ 409,646.00 $ 463,669.81 $ 475,187.94 ESD-3 Pipe Monte Vista Dr Four Seasons Dr to Walnut Rd $ 115,685.00 $ - $ 115,685.00 $ 130,941.79 $ 134,194.54 ESD-4 Pipe Countryside Dr West side of Staples/Walmart Shopping Center, parallel to Countryside Dr $ 12,908.00 $ - $ 12,908.00 $ 14,610.48 $ 14,973.42 ESD-6 Pipe Colorado Ave Waldorf Dr to Tuolumne Rd $ 9,864.00 $ - $ 9,864.00 $ 11,164.02 $ 11,441.35 ESD-8 Pipe Castleview Dr Quincy Rd to west of Palace Ct $ 76,291.00 $ - $ 76,291.00 $ 86,351.96 $ 88,497.05 ESD-9 Pipe Johnson Rd Tuolumne Rd to north of Castleview Dr $ 16,987.00 $ - $ 16,987.00 $ 19,228.17 $ 19,705.82 ESD-14 Pipe Almond Ave Almond Ave and Golden State Blvd $ 28,495.00 $ - $ 28,495.00 $ 32,252.53 $ 33,053.72 ESD-23 Pipe Montana Ave East of Hwy 99 to West Ave South $ 37,628.00 $ - $ 37,628.00 $ 42,590.87 $ 43,648.88 ESD-29 Pipe Kilroy Rd Parallel Pipe from Industrial Rowe to Spengler Way $ 30,322.00 $ - $ 30,322.00 $ 34,320.81 $ 35,173.38 ESD-45 Pipe Quincy Rd Canal Dr to East Ave $ 312,897.00 $ - $ 312,897.00 $ 354,162.09 $ 362,959.91 ESD-46 Pipe East Ave Quincy Rd to Southeast 2 Area Pump Station (ESD-PS-6) $ 218,644.00 $ - $ 218,644.00 $ 247,479.01 $ 253,626.70 Pump Stations/Basins
ESD-PS-6 Pump Station East Ave East of Daubenberger Rd $ 901,123.00 $ - $ 901,123.00 $ 1,019,964.72 $ 1,045,301.91 ESD-FM-1 Force Main East Ave Dual Force Mains to Northern East Linear Basin $ 772,043.00 $ - $ 772,043.00 $ 873,860.99 $ 895,568.77 ESD-BN-1 Basin Northern East Linear Basin Northern East Linear Basin $ 560,645.00 $ - $ 560,645.00 $ 634,583.74 $ 650,347.58 Land Acquisition Northern East Linear Basin Northern East Linear Basin $ 681,931.00 $ - $ 681,931.00 $ 771,864.92 $ 791,039.00 Page 474 of 1536 ________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 123
Buildout System Improvements
Pipelines
FSD-1 Pipe Monte Vista Dr Summer Creek Dr to Four Seasons Dr $ 94,496.00 $ - $ 94,496.00 $ 106,958.31 $ 109,615.28 FSD-3 Pipe Tully Rd Branding Iron Dr to Fulkerth Rd $ 22,285.00 $ - $ 22,285.00 $ 25,223.02 $ 25,849.60 FSD-4 Pipe Oxford Ave, Pedras Rd Jacquelinelee Dr to Northeast of Divanian Dr $ 138,822.00 $ - $ 138,822.00 $ 157,130.15 $ 161,033.45 FSD-5 Pipe Kilroy Rd Parallel Pipe from Castor St to Industrial Rowe $ 28,556.00 $ - $ 28,556.00 $ 32,321.84 $ 33,124.76 FSD-6 Pipe Syracuse Ave Palm St to Geer Rd $ 97,358.00 $ - $ 97,358.00 $ 110,197.83 $ 112,935.28 FSD-7 Pipe Golden State Blvd Monroe Ave to Geer Rd $ 22,833.00 $ - $ 22,833.00 $ 25,843.81 $ 26,485.81 FSD-8 Pipe Washington Rd, Canal Dr Fulkerth Rd to Fransil Ln $ 303,216.00 $ - $ 303,216.00 $ 343,203.98 $ 351,729.59 FSD-9 Pipe Unnamed Rd Fulkerth Rd to Canal Dr $ 540,674.00 $ - $ 540,674.00 $ 611,978.43 $ 627,180.73 FSD-10 Pipe Canal Dr Dianne Dr to Fransil Ln $ 80,979.00 $ - $ 80,979.00 $ 91,658.74 $ 93,935.66 FSD-11 Pipe Tegner Rd South of Fulkerth Rd to Canal Dr $ 328,788.00 $ - $ 328,788.00 $ 372,148.68 $ 381,393.32 FSD-12 Pipe Tegner Rd North of West Main St to Canal Dr $ 376,280.00 $ - $ 376,280.00 $ 425,903.57 $ 436,483.54 FSD-13 Pipe Fransil Ln Fulkerth Rd to Canal Dr $ 93,278.00 $ - $ 93,278.00 $ 105,580.13 $ 108,202.87 FSD-14 Pipe Fransil Ln Canal Dr to West Main St, to FSD-PS-2 Wet Well $ 117,755.00 $ - $ 117,755.00 $ 133,284.28 $ 136,595.22 FSD-18 Pipe West Main St, Clinton Rd, Fransil Ln Near intersection of West Main St and Clinton Rd, and along Fransil Ln $ 635,657.00 $ - $ 635,657.00 $ 719,488.20 $ 737,361.18 FSD-19 Pipe West Main St Clinton Rd to Fransil Ln $ 418,900.00 $ - $ 418,900.00 $ 474,145.77 $ 485,924.13 FSD-20 Pipe West Main St Dianne Dr to Kilroy Rd $ 270,337.00 $ - $ 270,337.00 $ 305,989.21 $ 313,590.36 FSD-21 Pipe Tegner Rd West Main St to Liberty Square Pkwy $ 653,923.00 $ - $ 653,923.00 $ 740,163.87 $ 758,550.45 FSD-22 Pipe Tegner Rd Linwood Ave to south of Humphrey Ct $ 349,490.00 $ - $ 349,490.00 $ 395,580.70 $ 405,407.41 FSD-23 Pipe Washington Rd, Ruble Rd Clayton Rd to FSD-PS-2 Wet Well $ 836,583.00 $ - $ 836,583.00 $ 946,913.36 $ 970,435.86 FSD-24 Pipe Linwood Ave, Unnamed Rd Linwood Ave and along Unnamed Rd, to FSD-PS-2 Wet Well $ 1,128,839.00 $ - $ 1,128,839.00 $ 1,277,711.74 $ 1,309,451.68 FSD-25 Pipe Ruble Rd Tegner Rd to Unnamed Rd $ 84,389.00 $ - $ 84,389.00 $ 95,518.04 $ 97,890.82 FSD-26 Pipe Linwood Ave Glenwood Ave to Kilroy Rd $ 1,513,643.00 $ - $ 1,513,643.00 $ 1,713,264.57 $ 1,755,824.18 FSD-27 Pipe Kilroy Rd Linwood Ave to Spengler Way $ 764,737.00 $ - $ 764,737.00 $ 865,590.92 $ 887,093.27 FSD-28 Pipe Soderquist Rd South Ave to Jordan Ave $ 473,699.00 $ - $ 473,699.00 $ 536,170.72 $ 549,489.86 FSD-29 Pipe/Casing(1) Highway 99 West of Soderquist Rd to the east side of Highway 99, north of Venture Ln $ 398,199.00 $ - $ 398,199.00 $ 450,713.76 $ 461,910.04 FSD-30 Pipe North of Venture Ln, Walnut Rd Soderquist Rd to Walnut Rd, Linwood Ave to Venture Ln $ 854,849.00 $ - $ 854,849.00 $ 967,588.01 $ 991,624.09 Page 475 of 1536 ________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 124
FSD-31 Pipe Unnamed Dr South of Hawkeye Ave to north of Canal Dr $ 735,511.00 $ - $ 735,511.00 $ 832,511.70 $ 853,192.32 FSD-32 Pipe Unnamed Dr South of Canal Dr to East Ave $ 773,261.00 $ - $ 773,261.00 $ 875,240.18 $ 896,982.22 FSD-33 Pipe West of Verduga Rd Connection pipeline from Northern to Southern East Linear Basin $ 89,625.00 $ - $ 89,625.00 $ 101,445.61 $ 103,965.64 FSD-34 Pipe Johnson Rd South of East Ave to Unnamed Rd $ 231,369.00 $ - $ 231,369.00 $ 261,882.56 $ 268,388.04 FSD-35 Pipe Johnson Rd Unnamed Rd to Brier Rd $ 720,899.00 $ - $ 720,899.00 $ 815,971.57 $ 836,241.32 FSD-36 Pipe Johnson Rd Brier Rd to Linwood Ave $ 1,408,918.00 $ - $ 1,408,918.00 $ 1,594,728.38 $ 1,634,343.40 FSD-37 Pipe Unnamed Rd, Brier Rd Daubenberger Rd to Johnson Rd $ 1,709,699.00 $ - $ 1,709,699.00 $ 1,935,176.02 $ 1,983,248.18 FSD-38 Pipe South of Brier Rd FSD-BN-5 (Future Basin) to Johnson Rd $ 1,131,275.00 $ - $ 1,131,275.00 $ 1,280,469.11 $ 1,312,277.54 FSD-39 Pipe Linwood Ave West of Verduga Rd to Johnson Rd $ 1,082,566.00 $ - $ 1,082,566.00 $ 1,225,336.05 $ 1,255,774.90 FSD-40 Pipe Paulson Rd Center St to Linwood Ave at Future Pump Station (FSD-PS-3) Wet Well $ 1,505,119.00 $ - $ 1,505,119.00 $ 1,703,616.34 $ 1,745,936.27 FSD-41 Pipe Linwood Ave Johnson Rd to 5th St $ 1,050,904.00 $ - $ 1,050,904.00 $ 1,189,499.45 $ 1,219,048.09 FSD-42A Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 118,120.00 $ - $ 118,120.00 $ 133,698.14 $ 137,019.36 FSD-42B Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 705,068.00 $ - $ 705,068.00 $ 798,053.28 $ 817,877.91 FSD-42C Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 180,225.00 $ - $ 180,225.00 $ 203,993.15 $ 209,060.59 FSD-42D Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 93,766.00 $ - $ 93,766.00 $ 106,131.60 $ 108,768.04 FSD-42E Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 306,869.00 $ - $ 306,869.00 $ 347,339.52 $ 355,967.86 FSD-42F Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 730,640.00 $ - $ 730,640.00 $ 826,997.98 $ 847,541.63 FSD-42G Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 64,540.00 $ - $ 64,540.00 $ 73,051.36 $ 74,866.05 FSD-42H Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 387,239.00 $ - $ 387,239.00 $ 438,309.18 $ 449,197.32 FSD-42I Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 120,556.00 $ - $ 120,556.00 $ 136,454.48 $ 139,844.18 FSD-42J Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 163,176.00 $ - $ 163,176.00 $ 184,696.68 $ 189,284.77 FSD-42K Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 154,652.00 $ - $ 154,652.00 $ 175,048.44 $ 179,396.86 FSD-42L Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 180,225.00 $ - $ 180,225.00 $ 203,993.15 $ 209,060.59 FSD-42M Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 164,394.00 $ - $ 164,394.00 $ 186,074.85 $ 190,697.18 FSD-42N Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 137,604.00 $ - $ 137,604.00 $ 155,750.95 $ 159,620.00 FSD-42O Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 59,669.00 $ - $ 59,669.00 $ 67,538.66 $ 69,216.41 FSD-42P Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 170,483.00 $ - $ 170,483.00 $ 192,966.74 $ 197,760.27 FSD-42Q Pipe Unnamed Rd, parallel to Hwy 99 Morgan Ranch $ 81,588.00 $ - $ 81,588.00 $ 92,347.83 $ 94,641.86 FSD-43 Pipe Lander Ave Southeast 1 Area (FSD-PS-4) to Lander Ave $ 1,147,105.00 $ - $ 1,147,105.00 $ 1,298,387.40 $ 1,330,640.95 FSD-44 Pipe Linwood Ave 5th St to Lander Ave $ 2,289,340.00 $ - $ 2,289,340.00 $ 2,591,261.10 $ 2,655,631.22 FSD-45 Pipe Linwood Ave West Linwood Ave Basin to Harding Drain Outfall $ 2,873,061.00 $ - $ 2,873,061.00 $ 3,251,963.87 $ 3,332,746.67 Page 476 of 1536 ________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 125
Pump Stations/Basins
FSD-PS-1 Pump Station Fransil Ln & West Main St At Fransil Ln and West Main St, Future Pump Station $ 90,843.00 $ - $ 90,843.00 $ 102,823.78 $ 105,378.05 FSD-PS-2 Pump Station Ruble Rd At Ruble Rd and Unnamed Rd, Future Pump Station $ 301,998.00 $ - $ 301,998.00 $ 341,825.81 $ 350,317.18 FSD-PS-3 Pump Station Linwood Ave At Johnson Rd $ 1,930,108.00 $ - $ 1,930,108.00 $ 2,184,653.99 $ 2,238,923.49 FSD-FM-1 Force Main Linwood Ave Johnson Rd to Verduga Rd (Dual Force Mains) $ 4,565,285.00 $ - $ 4,565,285.00 $ 5,167,360.24 $ 5,295,723.85 FSD-PS-4 Pump Station Unnamed Rd Southeast 1 Area Future Pump station $ 735,511.00 $ - $ 735,511.00 $ 832,511.70 $ 853,192.32 FSD-BN-1 Basin Fransil Ln & West Main St At Fransil Ln and West Main St, Future Retention Basin $ 108,622.00 $ - $ 108,622.00 $ 122,946.95 $ 126,001.11 Land Acquisition Fransil Ln & West Main St At Fransil Ln and West Main St, Future Retention Basin $ 121,773.00 $ - $ 121,773.00 $ 137,832.66 $ 141,256.59 FSD-BN-2 Basin Ruble Rd At Ruble Rd and Unnamed Rd, Future Detention Basin $ 434,487.00 $ - $ 434,487.00 $ 491,787.82 $ 504,004.44 Land Acquisition Ruble Rd At Ruble Rd and Unnamed Rd, Future Detention Basin $ 487,094.00 $ - $ 487,094.00 $ 551,331.65 $ 565,027.41 FSD-BN-3 Basin Southern East Linear Basin Southern East Linear Basin $ 1,855,827.00 $ - $ 1,855,827.00 $ 2,100,575.20 $ 2,152,756.08 Land Acquisition Southern East Linear Basin Southern East Linear Basin $ 2,465,911.00 $ - $ 2,465,911.00 $ 2,791,118.70 $ 2,860,453.54 FSD-BN-4 Basin Highway 99 Basin Southeast 1 Area, Highway 99 new basin $ 758,648.00 $ - $ 758,648.00 $ 858,700.06 $ 880,031.22 Land Acquisition Highway 99 Basin Southeast 1 Area, Highway 99 new basin $ 754,995.00 $ - $ 754,995.00 $ 854,564.52 $ 875,792.95 FSD-BN-5 Basin Unnamed Rd Southeast of Daubenberger Rd and Brier Rd $ 1,086,219.00 $ - $ 1,086,219.00 $ 1,229,470.57 $ 1,260,012.13 Land Acquisition Unnamed Rd Southeast of Daubenberger Rd and Brier Rd $ 1,217,734.00 $ - $ 1,217,734.00 $ 1,378,330.65 $ 1,412,570.09 Total Remaining Improvement Costs: $ 52,296,195.000 $ - $ 52,296,195.000 $ 59,193,087.188 $ 60,663,516.500 Page 477 of 1536 ________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 126
Sewer Trunk Capacity Projects
ENR Escalation: 2.484%
Name Type Description/Street Description/Limits
Remaining Costs
as of FY 2021-22
Less
Completed Remaining Cost Cost (2023$) Cost (2024$)
Existing System Improvements
Pipelines
ESS-1 Pipe W.Main St./N. Soderquist Rd. Julian St. to S. Tully Rd. $ 40,927.00 $ - $ 40,927.00 $ 45,109.30 $ 46,229.87 ESS-2 Pipe Wayside Dr. N.Denair Ave, to Geer Rd. $ 7,685.00 $ - $ 7,685.00 $ 8,470.96 $ 8,681.39 ESS-3 Pipe Colorado Ave. North of Escondido Ave. to south of Escondido Ave. $ - $ - $ - $ - $ - Projects to Remove Direct Connections to Sewer System
ESD-11 Pipe Johnson Rd Marshall St to Canal Dr $ 127,497.00 $ - $ 127,497.00 $ 140,524.24 $ 144,015.03 ESD-17 Pipe D St 6th to Lander Ave $ 213,164.00 $ - $ 213,164.00 $ 234,945.57 $ 240,781.91 ESD-19 Pipe West South Ave Columbia St to High St $ 44,569.00 $ - $ 44,569.00 $ 49,123.43 $ 50,343.72 ESD-20 Pipe West South Ave High St to Vermont Ave $ 81,832.00 $ - $ 81,832.00 $ 90,193.79 $ 92,434.32 ESD-21 Pipe West South Ave Vermont Ave to South Ave $ 110,327.00 $ - $ 110,327.00 $ 121,600.07 $ 124,620.76 ESD-22 Pipe West Ave South South Ave to Linwood Ave $ 428,033.00 $ - $ 428,033.00 $ 471,771.14 $ 483,490.52 ESD-25 Pipe Montana Ave Gabriel St to West Ave South $ 114,528.00 $ - $ 114,528.00 $ 126,230.61 $ 129,366.33 ESD-26 Pipe Lander Ave E St to Linwood Ave, Adjust inverts to match proposed Linwood trunk line $ 359,475.00 $ - $ 359,475.00 $ 396,207.48 $ 406,049.76 ESD-43 Pipe Canal Drive Johnson Rd and Canal Dr, provides connection to canal trunk line $ 3,897.00 $ - $ 3,897.00 $ 4,295.04 $ 4,401.73 ESD-47 Pipe Marshall St Berkeley Ave to Johnson Rd $ 326,353.00 $ - $ 326,353.00 $ 359,700.16 $ 368,635.56 ESD-48 Pipe Rose St Merritt St to Canal Dr $ 285,559.00 $ - $ 285,559.00 $ 314,737.77 $ 322,556.24 ESD-50 Pipe Olive Ave, Golden State Blvd Thor St to southeast of Minerva St $ 793,963.00 $ - $ 793,963.00 $ 875,091.69 $ 896,830.05 ESD-51 Pipe/Casing Golden State Blvd, 1st Street Pipe & Casing under Train Tracks, east of Golden State Blvd$ 185,096.00 $ - $ 185,096.00 $ 204,008.80 $ 209,076.63 ESD-52 Pipe D St 1st St to 6th St $ 625,306.00 $ - $ 625,306.00 $ 689,202.05 $ 706,322.68 ESD-53 Pipe F St 8th St to Lander Ave $ 154,652.00 $ - $ 154,652.00 $ 170,455.49 $ 174,689.82 ESD-55 Pipe Lander Ave D St to E St $ 216,270.00 $ - $ 216,270.00 $ 238,368.10 $ 244,289.46 ESD-57 Pipe Linwood Ave Lander Ave to West Linwood Ave Basin $ 1,826,966.00 $ - $ 1,826,966.00 $ 2,013,650.69 $ 2,063,672.26 ESD-58 Pipe Columbia St Locust St to West Ave South $ 259,377.00 $ - $ 259,377.00 $ 285,881.51 $ 292,983.16 ESD-59 Pipe Castor St, Laurel St Locust St to High St $ 79,153.00 $ - $ 79,153.00 $ 87,240.77 $ 89,407.93 ESD-60 Pipe High St Laurel St to West Ave South $ 289,821.00 $ - $ 289,821.00 $ 319,435.80 $ 327,370.98 ESD-61 Pipe Vermont Ave Orange St to West Ave South $ 233,805.00 $ - $ 233,805.00 $ 257,696.26 $ 264,097.75 Page 478 of 1536 ________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 127
ESD-62 Pipe Martinez St, Williams Ave Parnell Ave to West Ave South $ 101,072.00 $ - $ 101,072.00 $ 111,399.98 $ 114,167.29 ESD-63 Pipe Orange St South Ave to Montana Ave $ 300,171.00 $ - $ 300,171.00 $ 330,843.91 $ 339,062.48 ESD-64 Pipe Lewis St Maple St to Orange St $ 56,625.00 $ - $ 56,625.00 $ 62,410.55 $ 63,960.90 ESD-65 Pipe Montana Ave Orange St to west of Gabriel St $ 170,483.00 $ - $ 170,483.00 $ 187,903.65 $ 192,571.41 ESD-66 Pipe/Casing Linwood Ave, under Highway 99 Boring under Highway 99, under Linwood Ave $ 286,776.00 $ - $ 286,776.00 $ 316,079.78 $ 323,931.59 ESD-BN-2 Basin Linwood Ave West Linwood Ave Basin $ 1,655,875.00 $ - $ 1,655,875.00 $ 1,825,077.03 $ 1,870,414.20 Buildout System Improvements
Pipelines
FSS-1A Pipe E. Linwood Ave. Golf Rd. to east of 5th St. $ 181,442.00 $ - $ 181,442.00 $ 199,982.76 $ 204,950.57 FSS-1B Pipe E. Linwood Ave. S. Johnson Rd. to Golf Rd. $ 316,611.00 $ - $ 316,611.00 $ 348,963.07 $ 357,631.74 FSS-2 Pipe S. Johnson Rd. Briar Rd. to E. Linwood Ave. $ 566,246.00 $ - $ 566,246.00 $ 624,106.49 $ 639,610.06 FSS-3 Pipe S. Johnson Rd. South of East Ave. to Brier Rd. $ 187,531.00 $ - $ 187,531.00 $ 206,693.81 $ 211,828.34 FSS-4 Pipe E. Linwood Ave. S. Quincy Rd. to S. Johnson Rd. $ 231,369.00 $ - $ 231,369.00 $ 255,011.24 $ 261,346.04 FSS-5 Pipe E. Linwood Ave. East of S. Quincy Rd. to S. Quincy Rd. $ 185,096.00 $ - $ 185,096.00 $ 204,008.80 $ 209,076.63 FSS-6 Pipe Brier Rd. S. Quincy Rd. to S. Johnson Rd. $ 228,934.00 $ - $ 228,934.00 $ 252,327.22 $ 258,595.34 FSS-7 Pipe Brier Rd. S. Daubenberger Rd. to S. Quincy Rd. $ 189,967.00 $ - $ 189,967.00 $ 209,377.84 $ 214,579.04 FSS-8 Pipe Alley north of East Ave. N. Berkeley Avenue to Bell St. $ 398,199.00 $ - $ 398,199.00 $ 438,887.86 $ 449,790.37 FSS-9 Pipe East Ave. N. Quincy Rd. to N. Berkeley Ave. $ 651,488.00 $ - $ 651,488.00 $ 718,058.31 $ 735,895.76 FSS-10 Pipe East Ave. West of N. Verduga Rd. to N. Quincy Rd. $ 572,335.00 $ - $ 572,335.00 $ 630,817.54 $ 646,487.83 FSS-11 Pipe West of N. Verduga Rd. Canal Dr. to East Ave. $ 472,481.00 $ - $ 472,481.00 $ 520,760.57 $ 533,696.91 FSS-12 Pipe West of N. Verduga Rd. South of Hawkeye to Canal Dr. $ 180,225.00 $ - $ 180,225.00 $ 198,640.74 $ 203,575.22 FSS-13 Pipe E. Glenwood Ave. 5th St. to Golf Rd. $ 207,015.00 $ - $ 207,015.00 $ 228,168.01 $ 233,835.98 FSS-14 Pipe Golf Rd. South of E. Glenwood Ave to E. Glenwood Ave. $ 191,184.00 $ - $ 191,184.00 $ 210,719.85 $ 215,954.39 FSS-15 Pipe W. Glenwood Ave. West of Lander Avenue to east of S. Walnut Rd. $ 414,030.00 $ - $ 414,030.00 $ 456,336.01 $ 467,671.96 FSS-16 Pipe W. Glenwood Ave. West of Lander Avenue to south of Linwood Ave. $ 281,297.00 $ - $ 281,297.00 $ 310,039.73 $ 317,741.50 FSS-24 Pipe East of S. Washington Rd. South of West Main St. to West Main St. $ 192,402.00 $ - $ 192,402.00 $ 212,061.87 $ 217,329.74 FSS-28 Pipe Christoffersen Pkwy./N. Waring Rd. Redirect Denair flows to 24-inch sewer on Christoffersen $ 1,860,698.00 $ - $ 1,860,698.00 $ 2,050,829.02 $ 2,101,774.14 FSS-29 Pipe Golf Road Glenwood Ave. to E. Linwood Ave. $ 306,869.00 $ - $ 306,869.00 $ 338,225.97 $ 346,627.92 Page 479 of 1536 ________________________________________________________________________________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 128
Pipe Lift Stations
LS-MR Lift Station Morgan Ranch Assumed 2 pumps $ 990,018.00 $ - $ 990,018.00 $ 1,091,180.59 $ 1,118,286.86 LS-4 Lift Station Kilroy Road Assumed 3 pumps $ 2,141,994.00 $ - $ 2,141,994.00 $ 2,360,868.74 $ 2,419,515.64 LS-50 Lift Station Tegner Road Assumed 3 pumps $ 8,122,286.00 $ - $ 8,122,286.00 $ 8,952,243.65 $ 9,174,628.43 Force Main N. Walnut Rd. Extend existing 18-inch force main $ 603,996.00 $ - $ 603,996.00 $ 665,713.85 $ 682,251.00 LS-57 Lift Station Piccadilly Lane Assumed 2 pumps $ 3,462,018.00 $ - $ 3,462,018.00 $ 3,815,776.52 $ 3,910,565.12 LS-63 Lift Station Fulkerth/Tegner Assumed 2 pumps $ 2,945,699.00 $ - $ 2,945,699.00 $ 3,246,698.52 $ 3,327,350.52 LS-67 Lift Station Humphrey Ct. Assumed 2 pumps $ 1,072,824.00 $ - $ 1,072,824.00 $ 1,182,447.39 $ 1,211,820.84 LS-GS Lift Station Golden State Blvd. Assumed 3 pumps (current capacity unknown) $ 1,818,077.00 $ - $ 1,818,077.00 $ 2,003,852.61 $ 2,053,630.78 LS-Main Lift Station Main St. Near Clinton Rd. Assumed 3 pumps (current capacity unknown) $ 2,725,289.00 $ - $ 2,725,289.00 $ 3,003,766.39 $ 3,078,383.65 LS-Ind Lift Station New Industrial Lift Station Assumed 2 pumps $ 1,738,924.00 $ - $ 1,738,924.00 $ 1,916,611.84 $ 1,964,222.84 Force Main S. Washington Rd. W. Linwood Ave. to W. Main St. $ 1,158,065.00 $ - $ 1,158,065.00 $ 1,276,399.22 $ 1,308,106.55 Land Acquisition Corner of S. Washington Rd. and W. Linwood Ave. in WISP Land Acquisition assumed 0.25 acres $ 23,137.00 $ - $ 23,137.00 $ 25,501.22 $ 26,134.71 Less Lift Station $ (324,500.00) $ - $ (324,500.00) $ (357,658.36) $ (366,543.03) Total Remaining Improvement Costs: $ 43,672,503.00 $ - $ 43,672,503.00 $ 48,135,074.49 $ 49,330,809.12 Page 480 of 1536 ______________________________________________________________________________ Development Impact Fee Annual Report (FY 24-25) 129
Appendix B: CFF Roadways Projects

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Street Improvement Projects Summary 60.01% 6.82% 33.16% 3,033,699
20,047,462
No. PROJECT CATEGORY TOTAL COST CFF COST CITY INFILL COST PPA COST MPA COST 1 Subtotal Roadway Projects $ 203,970,000 $ 60,451,240 $ 33,555,409 $ 3,814,669 $ 23,081,1612 Subtotal Intersection Projects $ 109,166,753 $ 25,202,084 $ 15,124,873 $ 1,719,436 $ 8,357,7753 Subtotal Traffic Signal Projects $ 10,280,000 $ 10,280,000 $ 6,169,478 $ 701,363 $ 3,409,1594 Subtotal Overcrossing Projects $ 29,200,649 $ 29,200,649 $ 17,524,587 $ 1,992,242 $ 9,683,820 5 Subtotal Interchange Projects $ 59,239,596 $ 43,489,596 $ 26,100,009 $ 2,967,119 $ 14,422,467 6 Subtotal Miscellaneous Costs (Technical Studies, PSRs, PS&E) $ 2,000,000 $ 2,000,000 $ 1,200,287 $ 136,452 $ 663,261 7 Subtotal Bike Projects $ 1,987,189 $ 728,553 $ 437,237 $ 49,706 $ 241,610 8 Subtotal Median Projects Costs $ 3,230,741 $ 3,230,741 $ 1,938,909 $ 220,420 $ 1,071,412 9 Subtotal Program Reimbursements $ 1,580,942 $ 1,580,942 $ 948,792 $ 107,861 $ 524,288 Total Street Improvement Projects $ 176,163,804 420,655,870 $ 102,999,581 $ 11,709,270 $ 61,454,953 $ Capital Facility Fees Update
City of Turlock
R1342master.xlsx 9/27/2013

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Roadway Improvement Projects
No. FILE NAME ROADWAY FROM TO FUTURE CLASSIFICATION ULTIMATE ULTIMATE Cost CFF SHARE 1 C001 Berkeley Avenue Golden State Boulevard East Avenue Arterial* 2 Lanes $ 6,262,114 $ 4,131,990 3 C004 Canal Drive Extension Daubenberger Road Verduga Road Arterial 2 Lanes $ 3,824,076 $ 408,8772 C005 Canal Drive Tully Road Soderquist Road Arterial 2 Lanes $ 4,041,613 $ 2,036,285 3 C008 Washington Road Fulkerth Road Main Street Expressway 4 Lanes $ 10,183,523 $ 2,122,324 4 C009 Daubenberger Road Extension Brier Road Linwood Avenue Collector 2 Lanes $ 3,447,403 $ - 5 C010 Washington Road Main Street Linwood Avenue Expressway 4 Lanes $ 10,708,273 $ 2,290,494 6 C011 Tegner Road Tuolumne Road Ball Fields Arterial 4 Lanes $ 1,196,280 $ 789,476 7 C012 East Avenue Johnson Road Daubenberger Road Arterial 4 Lanes $ 4,418,448 $ 1,168,462 8 C013 East Avenue Daubenberger Road Verduga Road Arterial 4 Lanes $ 2,332,004 $ 248,731 9 C015 Fulkerth Road Tegner Road Dianne Drive Arterial 4 Lanes $ 1,509,453 $ 357,473 10 C016 Golden State Boulevard Taylor Road Christofferson Parkway Expressway 6 Lanes $ 2,840,413 $ 1,164,93111 C017 Golf Road SR 99 Overcrossing Glenwood Avenue Arterial 2 Lanes $ 2,878,566 $ 465,152 12 C020 Golf Road Glenwood Avenue Linwood Avenue Arterial 4 Lanes $ 2,254,627 $ 489,558 13 C021 Lander Avenue Harding Avenue West Glenwood Avenue Arterial 4 Lanes $ 5,809,050 $ 1,381,171 14 C022 Linwood Avenue Washington Road Tegner Road Arterial 4 Lanes $ 8,659,890 $ 1,779,477 15 C023 Linwood Avenue Tegner Road Walnut Road Arterial 4 Lanes $ 8,673,381 $ 1,842,23816 C024 Linwood Avenue Walnut Road W Glenwood Avenue Arterial 4 Lanes $ 1,821,592 $ 1,821,592 17 C025 Linwood Avenue Daubenberger Road Extension Verduga Road Arterial 4 Lanes $ 3,340,077 $ 820,863 18 C026 Main Street Washington Road Tegner Road Arterial 4 Lanes $ 8,222,976 $ 2,692,005 19 C027 Linwood Avenue West Avenue Lander Avenue Arterial 4 Lanes $ 2,393,837 $ 1,737,233 20 C028 Linwood Avenue 5th Street Golf Road Arterial* 4 Lanes $ 880,531 $ 880,531 21 C029 Linwood Avenue Johnson Road Daubenberger Road Extension Arterial 4 Lanes $ 4,451,047 $ 3,579,78722 C030 Main Street Tegner Road Walnut Road Arterial 4 Lanes $ 5,421,096 $ 3,220,632 23 C032 Olive Avenue Canal Drive Hawkeye Avenue Arterial* 4 Lanes $ 4,336,670 $ 4,336,670 24 C034 Olive Avenue Hawkeye Avenue North Avenue Arterial* 4 Lanes $ 824,038 $ 824,038 25 C035 Tegner Road Extension Main Street Fulkerth Road Arterial 2 Lanes $ 5,082,801 $ - 26 C037 Tegner Road Fulkerth Road Tuolumne Road Arterial 4 Lanes $ 3,481,602 $ 843,27827 C039 Verduga Road Hawkeye Avenue East Avenue Expressway 4 Lanes $ 8,746,151 $ 1,586,880 28 C040 Verduga Road East Avenue Linwood Avenue Expressway 4 Lanes $ 10,375,025 $ 2,815,024 29 C041 Waring Road Extension East Avenue Linwood Avenue Collector 2 Lanes $ 6,807,108 $ -30 C050 East Avenue Golden State Boulevard Berkeley Avenue Arterial* 4 Lanes $ 2,705,462 $ 2,705,46231 C051 East Avenue Berkeley Avenue Johnson Road Arterial* 4 Lanes $ 256,811 $ 256,811 32 C052 Fulkerth Road Washington Road Tegner Road Arterial 4 Lanes $ 9,646,947 $ 1,928,162 33 C053 Olive Avenue Tuolumne Road Tornell Avenue Arterial* 4 Lanes $ 1,308,395 $ 1,308,395 34 C057 Morgan Ranch Arterial Glenwood Avenue Golf Road Arterial 2 Lanes $ 8,959,241 $ 1,473,601 35 C058 Northeast Expressway Christofferson Parkway @ Berkeley Avenue Hawkeye Avenue @ Verduga Road Expressway 4 Lanes $ 29,862,617 $ 6,221,105 36 C059 Morgan Ranch Arterial Lander Avenue Glenwood Avenue Arterial 4 Lanes $ 3,404,630 $ 722,531 37 CITY COST/FT Canal Drive Extension Washington Road Walnut Avenue Collector 2 Lanes $ 2,592,699 $ - Total Roadway Projects $ 203,960,464 $ 60,451,240
Capital Facility Fees Update
City of Turlock
R1342master.xlsx ROADWAYS 9/27/20131:44 PM

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Median Landscaping Projects
No. FILE NAME ROADWAY FROM TO LENGTH ASSUMED MEDIAN LENGTH CFF COST 1 Fulkerth Road Tully Road Golden State Boulevard 2300 1840 $ 228,637 3 Golden State Boulevard Tuolumne Road Fulkerth Road 3500 2800 $ 347,9262 Golden State Boulevard 20th Century Boulevard Canal Drive 2700 2160 $ 268,400 3 Golden State Boulevard Geer Road F Street 4600 3680 $ 457,2744 Hawkeye Avenue Dels Lane Colorado Avenue 6600 5280 $ 656,089 5 Lander Avenue Castor Street Linwood Avenue 4000 3200 $ 397,630 6 Monte Vista Avenue Four Seasons Drive Crowell Road 2400 1920 $ 238,578 7 Monte Vista Avenue Geer Road Olive Avenue 2600 2080 $ 258,4598 Monte Vista Avenue Olive Avenue Amethyst Way 3800 3040 $ 377,748 Total Roadway Proje $ 3,230,741
Capital Facility Fees Update
City of Turlock
R1342master.xlsx MEDIAN PROJECTS 9/27/20131:44 PM

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Intersection Improvement Projects
No. FILE NAME NORTH / SOUTH STREET EAST / WEST STREET PROPOSED IMPROVEMENTS TOTAL COST CFF Share 1 Berkeley Avenue East Avenue 2-Lane Arterial at 4-Lane Arterial/Expressway (Detail 13) $ 857,267 3,756,802 $ 2 Countryside Boulevard Monte Vista Avenue Additional Left Turn Storage $ 134,915 147,461 $ 3 Daubenberger Road Canal Drive Collector at 4-Lane Arterial (Detail 9) $ 608,933 3,119,677 $ 4 Daubenberger Road East Avenue Collector at 4-Lane Arterial (Detail 9) $ 608,933 3,119,677 $ 5 Daubenberger Road Extension Linwood Avenue Collector at 4-Lane Arterial (Detail 9) $ 608,933 3,119,677 $ 6 Golden State Boulevard East Avenue 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 843,212 3,827,595 $ 7 Golden State Boulevard Berkeley Avenue CITY-PROVIDED COST $ 1,460,000 1,460,000 $ 8 Golf Road Linwood Avenue 2-Lane Arterial at 4-Lane Arterial/Expressway (Detail 13) $ 857,267 3,756,802 $ 9 Golf Road Morgan Ranch Arterial 2-Lane Arterial at 2-Lane Arterial (Detail 12) $ 380,248 2,547,342 $ 10 Johnson Road East Avenue Collector at 4-Lane Arterial (Detail 9) $ 608,933 3,119,677 $ 11 LdA Li d A 4 L A t i l t 4 L A t i l/E (D t il 15) $ 5 103 459 $ 1 124 282 City of Turlock
Capital Facility Fees Update
11 Lander Avenue Linwood Avenue 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 1,124,282 5,103,459 $ 12 Lander Avenue East Glenwood Avenue 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 1,124,282 5,103,459 $ 13 Morgan Ranch Arterial East Glenwood Avenue Roundabout $ 1,012,000 2,200,000 $ 14 Northeast Expressway Hawkeye Avenue Collector at 4-Lane Expressway (Detail 10) $ 492,321 2,717,888 $ 15 Olive Avenue Hawkeye Avenue 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 1,124,282 5,103,459 $ 16 Quincy Road Monte Vista Avenue Add left turn pockets and signalize $ 543,968 543,968 $ 17 Tegner Road Tuolumne Overcrossing 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 1,124,282 5,103,459 $ 18 Tegner Road Fulkerth Road 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 1,124,282 5,103,459 $ 19 Tegner Road Main Street 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 1,124,282 5,103,459 $ 20 Tegner Road Linwood Avenue Collector at 4-Lane Arterial (Detail 9) $ 608,933 3,119,677 $ 21 Tegner Road Extension Canal Drive Extension Collector at 4-Lane Arterial (Detail 9) $ 608,933 3,119,677 $ 22 Verduga Road Canal Drive 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 1,124,282 5,103,459 $ 23 Verduga Road East Avenue 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 1,124,282 5,103,459 $ 24 Verduga Road Linwood Avenue 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 843,212 3,827,595 $ 25 Walnut Avenue Linwood Avenue Collector at 4-Lane Arterial (Detail 9) $ 608,933 3,119,677 $ 26 Waring Road Extension East Avenue Collector at 4-Lane Arterial (Detail 9) $ 608,933 3,119,677 $ 27 Waring Road Extension Linwood Avenue Collector at 4-Lane Arterial (Detail 9) $ 608,933 3,119,677 $ 28 Washington Road Fulkerth Road 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 843,212 3,827,595 $ 29 Washington Road Canal Drive Extension Collector at 4-Lane Expressway (Detail 10) $ 492,321 2,717,888 $ 30 Washington Road Main Street 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 1,124,282 5,103,459 $ 31 Washington Road Linwood Avenue 4-Lane Arterial at 4-Lane Arterial/Expressway (Detail 15) $ 843,212 3,827,595 $ Total Intersection Projects $ 25,202,084 109,166,753 $
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Intersection Signalization & Other Projects
No. INTERSECTION PROPOSED IMPROVEMENTS TOTAL COST CFF COST 1 Monte Vista Avenue / Fosberg Road Install Traffic Signal 250,000 $ 250,000 $ 2 Monte Vista Avenue / Geer Road Install Traffic Signal & Turn Lanes 500,000 $ 500,000 $ 3 Lander Avenuve / F Street Install Traffic Signal 250,000 $ 250,000 $ 4 Golden State Boulevard / Hawkeye Avenue Install Traffic Signal & Turn Lanes 500,000 $ 500,000 $ 5 Geer Road / Calaveras Way Install Traffic Signal 250,000 $ 250,000 $ 6 Geer Road / Taylor Road Install Traffic Signal & Turn Lanes, Replace Culvert 750,000 $ 750,000 $ 7 Fulkerth Road / Diane Drive Install Traffic Signal & Realign Intersection 1,400,000 $ 1,400,000 $ 8 Berkeley Avenue / East Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 9 Daubenberger Road / Canal Drive Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 10 Daubenberger Road / East Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 11 Daubenberger Road Extension / Linwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 12 Golden State Boulevard / East Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 13 Golden State Boulevard / Berkeley Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 14 Golf Road / Linwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 15 Golf Road / Morgan Ranch Arterial Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 16 Johnson Road / East Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 17 Lander Avenue / Linwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 18 Lander Avenue / East Glenwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 19 Morgan Ranch Arterial / East Glenwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 20 Northeast Expressway / Hawkeye Avenue Install New or Replace Existing Traffic Signal $ 220,000 $ 220,000 (note: Some intersection improvement projects also include signalization; this section covers intersections where signalization only is proposed)
City of Turlock
Capital Facility Fees Update
20 Northeast Expressway / Hawkeye Avenue Install New or Replace Existing Traffic Signal $ 220,000 $ 220,000 21 Quincy Road / Monte Vista Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 22 Tegner Road / Tuolumne Overcrossing Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 23 Tegner Road / Fulkerth Road Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 24 Tegner Road / Main Street Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 25 Tegner Road / Linwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 26 Tegner Road Extension / Canal Drive Extension Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 27 Verduga Road / Canal Drive Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 28 Verduga Road / East Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 29 Verduga Road / Linwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 30 Walnut Avenue / Linwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 31 Waring Road Extension / East Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 32 Waring Road Extension / Linwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 33 Washington Road / Fulkerth Road Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 34 Washington Road / Canal Drive Extension Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 35 Washington Road / Main Street Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ 36 Washington Road / Linwood Avenue Install New or Replace Existing Traffic Signal 220,000 $ 220,000 $ Total Intersection Projects 10,280,000 $ 10,280,000 $
R1342master.xlsx 12/16/2013

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Overcrossing Improvement Projects
No. PROJECT ID HIGHWAY EXISTING CONDITIONS PROPOSED IMPROVEMENTS TOTAL COST CFF COST 1 Linwood Avenue SR 99 4-Lane Arterial $ 11,584,252 $ 11,584,252 2 Linwood Avenue Golden State Blvd 4-Lane Arterial $ 12,092,615 $ 12,092,615 3 Tuolumne Road SR 99 Project 683 - 4-Lane Collector/Arterial $ - 5,523,782 $ Total Overcrossing Projects $ 29,200,649 $ 23,676,867
City of Turlock
Capital Facility Fees Update
R1342master.xlsx 9/27/2013

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Interchange Improvement Projects
No. PROJECT ID HIGHWAY EXISTING CONDITIONS PROPOSED IMPROVEMENTS TOTAL COST CFF COST 1 Fulkerth Road Interchange 99 $ 9,250,000 $ 9,250,000
2 Lander Avenue Interchange 99 $ 2,000,000 $ 2,000,000
3 Main Street Interchange 99 $ 16,625,893 $ 16,625,893
4 Taylor Road Interchange 99 $ 10,363,703 $ 10,363,703
5 SR 165 Interchange 99 $ 21,000,000 $ 5,250,000
Total Interchange Projects $ 59,239,596 $ 43,489,596
City of Turlock
Capital Facility Fees Update
R1342master.xlsx 9/27/2013

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Bike Facility Cost Worksheet
Length of Road 279675
Bike Lane Class II Cost
qty unit unit cost total
Thermoplastic Striping 1118700 LF $0.50 $559,350
Pavement Markings 9788.625 SF $3.00 $29,366
Signs 699 EA $200.00 $139,838
TOTAL $728,553
Length of Road 45654 Width of Bike Path 10 feet
Bike Lane Class I cost
qty unit unit cost total
Type A Asphalt Concr 8,275 Ton $90.00 $744,731
Class 2 Aggregate Bas 5,636 CY $45.00 $253,633
Thermoplastic Striping 136962 LF $0.50 $68,481
Pavement Markings 1597.89 SF $3.00 $4,794
Signs 114 EA $200.00 $22,827
subtotal $1,094,466

15.00% $164,170
TOTAL $1,258,636
Contingency for Grading

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City Council Staff Report
December 9, 2025
From: Nick Showalter, Information Technology Director
Prepared by: Luis Machado, Information Technology Manager Agendized by: Susan E. Borrego, Interim City Manager

1. ACTION RECOMMENDED:

Resolution: Approving the three (3) year purchase renewal of VMware Cloud Foundation software licensing and support with The [Re]Design Group for an annual amount not to exceed $194,844.00, which includes a base quote of $177,844.00 and a contingency of $17,000.00 to accommodate potential growth in storage capacity.

Pursuant to Turlock Municipal Code Section 2-7-08(b)(6), this purchase is deemed in the best interests of the City and is exempt from formal bidding procedures. The expense will be charged to Fund 501 "Information Technology" account number 501-10-130.43045 "Computer Maintenance".

2. NARRATIVE:

Staff requests approval to renew the City's virtualization software subscription with The [Re]Design Group. The proposed renewal covers a three-year term for VMware Cloud Foundation (VCF) and vSAN Enterprise storage, essential components of the City's data center infrastructure.

VMware is the industry-standard platform utilized by the City to host virtual servers. This technology allows the City to run multiple server operating systems on a reduced physical hardware footprint, maximizing efficiency, reducing power consumption, and simplifying management. The City’s critical applications—including those used by Police, Fire, and Finance—run on this virtualized environment. A lapse in the software license puts the City at risk of loss of critical services in the event of a failure of one of the components of the system.

The renewal ensures continued access to management of the system, critical security patches, software updates, and technical support. Without this agreement, the City’s server infrastructure would become vulnerable to security threats and lack vendor support in the event of a system failure. The move to the VMware Cloud Foundation subscription model aligns with industry shifts following Broadcom's acquisition of VMware, consolidating previous separate licenses into a single comprehensive subscription.

The requested "not to exceed" annual amount of $194,844.00 includes the fixed quote of $177,844.00 plus a contingency of $17,000.00. This contingency is requested to handle potential true-up costs should the City's data storage or processor usage exceed the subscribed limits (216 Cores and 48 TiB vSAN) during the year due to unforeseen project demands.

Staff is requesting the purchase renewal be made pursuant to Turlock Municipal Code

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Agenda Staff Report
12/9/2025
Section 2-7-08(b)(6), as the best interests of the City require this purchase be made without compliance with the formal bid procedure.

3. FISCAL IMPACT / BUDGET AMENDMENT:

The total annual cost for the renewal is $194,844.00, detailed as follows:
• Base Subscription Quote: $177,844.00
• Contingency: $17,000.00
The agreement is for a three-year term, with payments due annually. Funds for the current fiscal year have been allocated in account number 501-10-130.43045 "Computer Maintenance".

The Finance Department has determined that this purchase renewal satisfies all municipal purchasing requirements via the exemption provided by Turlock Municipal Code Section 2- 7-08(b)(6), that the best interests of the City require that the purchase be made without compliance with the formal bid procedure.

There is no additional appropriation required for the Fiscal Year 2025-26.

4. ENVIRONMENTAL DETERMINATION:

This action is not a project under the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA Guidelines. The renewal involves administrative activities that will not result in direct or indirect physical changes in the environment.

5. ATTACHMENTS:

1. Draft Resolution

2. ReDesign VMware Renewal Quote 11.18.25

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BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK

WHEREAS, the [Re]Design Group has submitted a proposal for the three (3) year purchase renewal of VMware Cloud Foundation software licensing and support, which is essential for the continued operation of the City’s data center infrastructure and critical applications; and WHEREAS, the total cost for the renewal shall not exceed Five Hundred Eighty-Four Thousand Five Hundred Thirty-Two Dollars ($584,532.00), which includes a base quote of $533,532.00 and a contingency of $51,000.00; and
WHEREAS, a lapse in the required software license and support would render the City’s server infrastructure vulnerable to security threats and system failures, risking the loss of critical services used by Police, Fire, and Finance Departments; and WHEREAS, the Finance Department has determined that this purchase renewal satisfies all municipal purchasing requirements via the exemption provided by Turlock Municipal Code Section 2-7-08(b)(6), that the best interests of the City require that the purchase be made without compliance with the formal bid procedure.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby approve the three (3) year purchase renewal of VMware Cloud Foundation software licensing and support with the [Re]Design Group for a total amount not to exceed $584,532.00, to be charged to Fund 501 "Information Technology" account number 501-10-130.43045 "Computer Maintenance." PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 9th day of December, 2025, by the following vote:

AYES: ( )
NOES: ( )
NOT PARTICIPATING: ( )
ABSENT: ( )
ATTEST:
___________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California
}
}
}
}
}
}
IN THE MATTER OF APPROVING THE RESOLUTION NO. 2025-XXX

PURCHASE RENEWAL OF VMWARE

SOFTWARE LICENSING AND SUPPORT
WITH THE [RE]DESIGN GROUP FOR A

TOTAL AMOUNT NOT TO EXCEED
$584,532.00.

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Q-Leah012744 Version 1
Tuesday, November 18
Luis Machado
Turlock, City of (CA)
[email protected]
VMware Subscription
Renewal
Turlock, City of (CA)
by Leah Merritt for
The [RE]DESIGN Group
[email protected]

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YEAR 1 - (216) Cores VMware Cloud Foundation, 3 Year Annual Subscription Description Price Qty Ext. Price
Build (216) Cores VMware Cloud Foundation, 3 Year Subscription *Billed annually, with payment due 30 days from the service term start date. $153,650.00 1 $153,650.00
VCF-CLD-FND-A VMware Cloud Foundation
Service Start Date Service End Date
01/10/2026 01/09/2027
216
Subtotal: $153,650.00
YEAR 1 (48) TiB Add-On for vSAN Enterprise
Description Price Qty Ext. Price
Build (48) TiB Add-On for vSAN Enterprise
*Billed annually, with payment due 30 days from the service term start date. $24,194.00 1 $24,194.00
VCF-VSAN-8 VMware vSAN
Service Start Date Service End Date
01/10/2026 01/09/2027
48 Subtotal: $24,194.00
YEAR 2 - (216) Cores VMware Cloud Foundation, 3 Year Annual Subscription Description Price Qty Ext. Price
Build (216) Cores VMware Cloud Foundation, 3 Year Subscription *Billed annually, with payment due 30 days from the service term start date. $153,650.00 1 $153,650.00
VCF-CLD-FND-A VMware Cloud Foundation
Service Start Date Service End Date
01/10/2027 01/09/2028
216
Subtotal: $153,650.00
YEAR 2 (48) TiB Add-On for vSAN Enterprise
Description Price Qty Ext. Price
Build (48) TiB Add-On for vSAN Enterprise
*Billed annually, with payment due 30 days from the service term start date. $24,194.00 1 $24,194.00

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YEAR 2 (48) TiB Add-On for vSAN Enterprise
Description Price Qty Ext. Price
VCF-VSAN-8 VMware vSAN
Service Start Date Service End Date
01/10/2027 01/09/2028
48 Subtotal: $24,194.00
YEAR 3 - (216) Cores VMware Cloud Foundation, 3 Year Annual Subscription Description Price Qty Ext. Price
Build (216) Cores VMware Cloud Foundation, 3 Year Subscription *Billed annually, with payment due 30 days from the service term start date. $153,650.00 1 $153,650.00
VCF-CLD-FND-A VMware Cloud Foundation
Service Start Date Service End Date
01/10/2028 01/09/2029
216
Subtotal: $153,650.00
YEAR 3 (48) TiB Add-On for vSAN Enterprise
Description Price Qty Ext. Price
Build (48) TiB Add-On for vSAN Enterprise
*Billed annually, with payment due 30 days from the service term start date. $24,194.00 1 $24,194.00
VCF-VSAN-8 VMware vSAN
Service Start Date Service End Date
01/10/2028 01/09/2029
48 Subtotal: $24,194.00
[re]DESIGN Consulting: VCF Adoption Workshop - Included Description Price Qty Ext. Price
CNS [re]DESIGN Consulting: VCF Adoption Workshop 1 Included Mandatory Flow Down and Additional Terms for End Users
Partner shall, either itself or cause its resellers to flow down the following additional terms to the end user (the “Additional Terms”). For any Order for a Symantec/VMware offering for an end user utilizing a fully executed agreement by and between such end user and Symantec/VMware as the successor in interest to Symantec/VMware. For any Order for a Broadcom offering for an end user utilizing a fully executed agreement by and between Broadcom and such end-user, the common party to Your fully executed Broadcom agreement shall be replaced, if not already the contracting party with the following entity: (a) North America – CA, Inc.; (b) Latin America excluding Brazil – CA, Inc.; (c) Brazil – CA Programas de Computador, Part e Serv Ltda; and (d) Europe, Middle East and Africa, and Asia Pacific and Japan – VMware International Unlimited Company.The use of these offerings is governed by these ordering terms and conditions as well as: (i) the Broadcom terms and conditions published at https://www.broadcom.com/licensing, or (ii) the fully executed agreement by and between the End User and an applicable Broadcom entity regarding the CA, Symantec, or VMware branded offerings ordered in this Order (provided that any terms that purport to protect any future pricing between the parties and any purported rights to Broadcom’s pricing on the behalf of an unrelated third party

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shall be deemed null and void for purposes of this Order), (c) the Specific Program Documentation (the “SPD”), or (d) the then-current Broadcom SAAS Listing applicable to the Broadcom Software, SaaS and Maintenance located at https://www.broadcom.com/licensing, and (e) the additional terms herein. Partner shall work with Partner’s end users to ensure such terms are presented to and agreed by the End User along with the additional flow down terms noted below before or at the time of closing the purchase. Any terms that may appear on Partner’s purchase order that vary from or purport to add to the End User Terms (including, without limitation, pre-printed terms) are deemed rejected, inapplicable, and void.End User may terminate any Order (direct or an indirect reseller) for Broadcom Offerings (but in all cases excluding any hardware offerings and associated support contracts thereof) between the parties so long as such Order is governed by these terms as of the date of termination, without cause and without further charge or expense at any time. The End User’s termination shall be effective immediately upon written notice to Broadcom sent to [email protected].

On or after the termination date, with the exception of any Fully Paid-Up perpetual licenses, the number of “Fully Paid-Up” licenses will equal the total whole number of licenses earned prior to the termination and are assumed to be paid for equally with respect to the associated Support Services. The End User must either: a) delete all full or partial copies of the Broadcom, Symantec, or VMware branded software (collectively “Broadcom Software”) from all of its computing devices, or b) certify such deletion in a statement signed by a Vice-President or a duly authorized representative and sent to [email protected], or c) return to Broadcom all full and partial copies.Once End User’s verification or the Broadcom software copies are received, Broadcom will pay End User, or Broadcom Partner, a pro-rata refund of any License, SaaS/Cloud Service, Support Services, or other fees End User or Broadcom Partner pre-paid (“Refund Fees”) in accordance with the paragraph below.Refund Fees will be calculated on the number of days remaining in the term (which for the avoidance of doubt will be deemed to commence from the date End User’s verification or the Broadcom software copies are received) of the offering eligible for the refund. If the offering is a perpetual license and the associated Support Services is in its initial term, End User, or Broadcom Partner as appropriate, will receive a pro-rated refund of the Support Services fee based on the initial payment schedule and shall be entitled to keep the whole number of perpetual licenses Fully Paid-Up through such initial term as of the date of the order.Notwithstanding the foregoing paragraph, if the Order is terminated without cause, the Partner shall have further obligations under the Agreement with respect to such Order, except that the Parties shall remain bound by the obligations within the survival sections of the Order.Refund Fees will be paid within sixty (60) days to End User or Broadcom Partner who will process the invoicing or reimbursement of fees to End User as appropriate and under the commercial terms between the Broadcom Partner and End User), from the date End User’s verification of the Broadcom software copies are received, and any unpaid fees reflecting the Broadcom offerings delivered prior to the termination date shall become immediately due.

Broadcom is authorized to use the End User trademarks, service marks, logos, certifications, designations, and insignias in connection with press and earnings releases. In addition, CA is authorized to use a specific designation (such as preferred business partner etc.) it may have in describing its relationship to End User.

ASSIGNMENT
Neither Party shall assign the End User Terms or any of its rights or delegate any of its duties under the End User Terms, either by operation of law, agreement, or any other process, without the prior written consent of the other Party, except that Broadcom shall have the right to assign the End User Terms or any of its rights or delegate any of its duties under the Agreement at any time to any Broadcom Affiliate(s), or to a successor in interest of all or substantially all of the business to which the End User Terms relate. Subject to the foregoing, the End User Terms will be binding upon, enforceable by, and inure to the benefit of the parties and their respective successors and assigns. Any attempted assignment in violation of this section shall be null and void. “Affiliate” shall mean any person or entity which directly or indirectly owns, controls, is controlled by, or is under common control with a party, where control is defined as owning or directing more than fifty percent (50%) of the voting equity securities or a similar ownership interest in the controlled entity.

MIGRATION
End User understands that Broadcom may migrate a previously licensed software (the “Original Product(s)”) to a new software product (the “Migrated Product(s)”). It is the End User’s responsibility to understand which products herein may be migrated products. Any migrated products are provided in consideration of Original Product(s) being terminated. End User shall cease using and de-install the Original Product(s) following a transition period of ninety (90) days, as of the date of receipt of the Migrated Product(s). The Migrated Product(s) are subject to the Agreement, the Specific Program Documentation (the “SPD”) applicable to the Broadcom Software and Maintenance, located at Broadcom’s website address at https://www.broadcom.com/licensing and this transaction document including all financial obligations related to Original Product(s) which remain valid and enforceable and are applicable to the Migrated Product(s). Prior to signature of this Order or generation of a PO for this Order, End User should ensure it understands the migration for the products licensed herein. Execution of this order or generation of a PO for this Order shall constitute acceptance of such migration and shall also constitute a representation and warranty by End User that it has reviewed and fully understands the same. Migration path for licensed products can be obtained at https://www.broadcom.com/docs/product-migration.

SOFTWARE SUPPORT AVAILABILITY
End User understands that Broadcom may either (i) stabilize software in which no future enhancements, versions, releases, development, or service packs are planned, or (ii) the software may be end of life or a particular version is end of service in which Broadcom will no longer provide (a) operational or technical support and (b) develop and provide new enhancements, features, upgrades, service packs, and fixes for the software offering (the “Software Support Availability”). Prior to acceptance of this Order, End User should ensure it understands the support for the products licensed herein. Acceptance of this order shall constitute acceptance of such support and shall also constitute a representation and warranty by End User that it has reviewed and fully understands the same. Software Support Availability for licensed products can be obtained at https://www.broadcom.com/docs/end-of-support.

PERSONAL DATA
End User acknowledges and agrees that Broadcom uses Personal Data as part of the provision of the Broadcom Offerings in accordance with Broadcom’s Privacy Policy located at: https://www.broadcom.com/company/legal/privacy. Where Broadcom is a data processor for End User under the applicable local legislation, Broadcom’s processing shall be subject to and in accordance with Broadcom’s global Data Processing Addendum (“DPA”), including the relevant Standard Contracting Clauses (“SCC”) located at: https://www.broadcom.com/company/legal/privacy/data-transfers for international data transfer incorporated therein. End User has been advised that during the term of this Order Broadcom will collect Personal Data and process it as a Controller pursuant to the Privacy Policy and to the extent permitted by GDPR, and/or the Swiss Federal Data Protection Act and/or other applicable local legislation.

END OF MANDATORY FLOW DOWN AND ADDITIONAL TERMS FOR END USERS

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VMware Subscription Renewal
Prepared by: Prepared for:

The [RE]DESIGN Group Turlock, City of (CA)
Leah Merritt
(424) 207-1600
[email protected]
156 South Broadway
Turlock, CA 95380
Luis Machado
[email protected]
Quote Information:

Quote #: Leah012744 Version: 1
Delivery Date: 11/18/2025
Expiration Date: 01/10/2026
$460,949.00
Quote Summary
Description
(216) Cores VMware Cloud Foundation, 3 Year Subscription (48) TiB Add-On for vSAN Enterprise
re]DESIGN Consulting: VCF Adoption Workshop
$72,583.00
Total: $177,844.00 per Year
Acceptance and Incorporation by Reference
Acceptance of this Order is binding and the above item(s) will be purchased in reliance thereon. All sales are final. Payment Terms are Net 30.

After orders are placed, a final invoice will be provided that shall include all applicable taxes and shipping charges not included herein.

This Order together with the Redesign Terms and Conditions located at https://www.redesign-group.com/legal (the “Agreement”) is between REDESIGN Group (sometimes referred to as “we,” “us,” “our,” or “Provider”), and the Customer found on the signature block at the end of this Quote (sometimes referred to as “you,” “your,” or “Client”). This Agreement is effective as of the date both parties have signed below (the “Effective Date”). Customer may issue a purchase order for administrative purposes only. Additional or different terms and conditions contained in any such purchase order will be null and void. If there is a conflict between this Order and the Agreement, this Order will take precedence.

By signing or accepting this Order, Client acknowledges, represents, and warrants that it has read and agrees to the terms and conditions identified above. The parties hereby agree that electronic signatures to this Order shall be relied upon and will bind them to the obligations stated herein. Each party hereby warrants and represents that it has the express authority to execute this Agreement(s). This Order supersedes all prior negotiations, proposals, orders, agreements and communications between the parties with respect to the matters contained herein.

The parties, acting through their authorized officers, hereby execute this Agreement.

Is a PO Required?
Yes - PO# _________________ No
The [RE]DESIGN Group Turlock, City of (CA)
Signature:

Name:

Title:

Date:

Signature:

Name:

Title:

Date:

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Amount
Included

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222PaciöcCoastHighway
ElSegundo,CA90245

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City Council Staff Report
December 9, 2025
From: Sue Borrego, Interim City Manager
Prepared by: Nichole Fiez, City Clerk
Agendized by: Susan E. Borrego, Interim City Manager

1. ACTION RECOMMENDED:

Resolution: Rescind Resolution 2013-167, and Amend Resolution 2012-023 to Adopt An Amended Regular Meeting Schedule for the Successor Agency to the Turlock Redevelopment Agency

2. NARRATIVE:

Council Resolution No. 2012-023, adopted on February 14, 2012, designated the City of Turlock as the governing body for the Successor Agency to the Turlock Redevelopment Agency, with the requirement that the Successor Agency Board hold its regular meetings at the same time and location as the Turlock City Council. At that time, the regular City Council meetings were scheduled for the second and fourth Tuesdays of each month at 7:00 p.m. in City Hall, 156 S. Broadway Street, Turlock, California.

On February 26, 2013, the City Council adopted Ordinance No. 1180-CS, changing the start time of regular City Council meetings from 7:00 p.m. to 6:00 p.m. This adjustment necessitated a corresponding change to the Successor Agency Board’s meeting schedule.

Accordingly, Council Resolution No. 2013-167, adopted on September 24, 2013, amended the Successor Agency’s regular meeting time to match that of the City Council.

Staff is requesting an amendment to further revise the meeting schedule of the Successor Agency to the Turlock Redevelopment Agency, reducing the frequency of its regular meetings to once annually in December at the end of the year.

On average, the Successor Agency Board convenes only once a year. As a result, under the Brown Act, the remaining 21 scheduled meetings are routinely canceled. This proposed change would eliminate the need for unnecessary cancellations, streamline meeting administration, and better reflect the Agency’s current meeting requirements. If additional meetings are required, they may be convened as Special Meetings.

3. FISCAL IMPACT / BUDGET AMENDMENT:

No Fiscal Impact.

4. ENVIRONMENTAL DETERMINATION:

This action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA guidelines. This action consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.

5. ATTACHMENTS:

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Agenda Staff Report
12/9/2025

1. Draft Resolution

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BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK

WHEREAS, Council Resolution No. 2012-023, established the rules and regulations for the operations of the Successor Agency and specifically provided the Board shall hold regular meetings at the same time and place as the Turlock City Council has regular meetings, which shall be every second and fourth Tuesday of each month at 7:00 p.m. at City Hall, 156 S. Broadway Street, Turlock, California; and WHEREAS, Turlock City Council Ordinance No. 1180-CS changed the hour regular City Council meetings are held, which directly corresponds to the hour regular meetings of the Successor Agency to the Turlock Redevelopment Agency are held; and WHEREAS, Council Resolution No. 2013-167 amended the hour in which regular meetings of the Successor Agency to the Turlock Redevelopment Agency are held, particularly that regular meetings shall be held at the same time and place as the Turlock City Council has regular meetings; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby rescind Resolution No. 2013-167 and amend Section 3C of Resolution No. 2012- 023 to adopt an amended regular meeting schedule for the Successor Agency to the Turlock Redevelopment Agency. The Successor Agency shall hold a regular annual meeting at City Hall, 156 S. Broadway, Turlock, California, at 6:00 p.m. concurrent with the Turlock City Council meeting. This meeting shall occur during the last City Council meeting of each calendar year.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 9th day of December, 2025, by the following vote:

MEETING SCHEDULE FOR THE

SUCCESSOR AGENCY TO THE TURLOCK

REDEVLOPMENT AGENCY
_____________________________________

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City Council Staff Report
December 9, 2025
From: Isaac Moreno, Finance Director
Prepared by: Lisa Quiroga, Purchasing Manager
Agendized by: Susan E. Borrego, Interim City Manager

1. ACTION RECOMMENDED:

Ordinance: Second and Final Reading Amending Turlock Municipal Code Title 2, Chapter 7, regarding purchasing system to standardize and update the procurement and contracting process

2. NARRATIVE:

The Purchasing Division is responsible for multiple citywide procurement processes, including making sure our procurement processes conform to State and Federal guidelines. In order to meet these requirements, a new Procurement Manual is required. A procurement manual is a guidebook for employees that outlines an organization's policies and procedures for acquiring goods and services. It standardizes the procurement process, ensuring consistency, compliance with regulations, and efficiency, while helping to mitigate risks like non-compliance or fraud. To complete this task, the Finance Department contracted with MGT to develop the new manual. The following list highlights some of the changes proposed in the new manual:
• Clarifies the Acting City Manager's signing authority • Incorporates State and Federal regulations
• Develops award protest procedures
• Clarifies local vendor preference guidelines
• Clarifies exemptions on bidding requirements
• Incorporates language to adapt to our pending e-procurement process In order to make sure the City's Procurement Manual stays up-to-date on the city process and State plus Federal guidelines, the Finance Division has also incorporated language that gives the City Manager or designee authority to update the manual if needed.

3. FISCAL IMPACT / BUDGET AMENDMENT:

The Finance Department received a grant from CalRecycle to develop this new Procurement Manual. Therefore, there was no fiscal impact for this process.

4. ENVIRONMENTAL DETERMINATION:

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Agenda Staff Report
12/9/2025

5. ATTACHMENTS:

1. Draft Ordinance

2. City of Turlock Purchasing Manual

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BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF AMENDING TURLOCK } ORDINANCE NO. -CS
MUNICIPAL CODE TITLE 2, CHAPTER 7, }
REGARDING PURCHASING SYSTEM TO }
STANDARDIZE AND UPDATE THE }
PROCUREMENT AND CONTRACTING }
PROCESS }
}
WHEREAS, the Purchasing Division is responsible for multiple citywide procurement processes, including making sure our procurement processes conform to State and Federal guidelines; and
WHEREAS, in order to meet these requirements, a new Procurement Manual is required. A procurement manual is a guidebook for employees that outlines an organization's policies and procedures for acquiring goods and services; and WHEREAS, it standardizes the procurement process, ensuring consistency, compliance with regulations, and efficiency, while helping to mitigate risks like non-compliance or fraud; and WHEREAS, the City’s existing Municipal Code Title 2, Chapter 7 references outdated thresholds and procedures requiring an update; and
BE IT ORDAINED by the City Council of the City of Turlock as follows:

SECTION 1. AMENDMENT: Title 2, Chapter 7, is hereby amended to read as follows:
§ 2-7-01 Adopted: Purposes.

A purchasing system is hereby adopted for the following purposes:
(a) To establish efficient procedures for the purchase of supplies and equipment; (b) To secure for the City supplies and equipment at the lowest possible cost commensurate with the quality needed;
(c) To exercise positive financial control over purchases; (d) To clearly define the authority for the purchasing function; and (e) To assure the quality of purchases.
§ 2-7-02 Purchasing Officer: Position created.

There is hereby created the position of Purchasing Officer. § 2-7-03 Purchasing Officer: Appointment.

The Purchasing Officer shall be appointed by the City Manager.

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Ordinance No. -CS

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§ 2-7-04 Purchasing Officer: Powers and duties.

The duties of the Purchasing Officer may be combined with those of any other office or position. The Purchasing Officer shall have the following powers and duties:
(a) To purchase or contract for supplies and equipment required by any using agency in accordance with the purchasing procedures set forth in this chapter, such administrative regulations as the Purchasing Officer shall adopt, and such other rules and regulations as shall be prescribed by the Council;
(b) To negotiate and recommend the execution of contracts for the purchase of supplies, equipment, and services;
(c) To act to procure for the City the needed quality in supplies and equipment at the least expense to the City;
(d) To discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases;
(e) To prepare and recommend to the Council rules governing the purchase of supplies, equipment, and services for the City;
(f) To prepare and recommend to the Council revisions and amendments to the purchasing rules;
(g) To keep informed of current developments in the field of purchasing, prices, market conditions, and new products;
(h) To prescribe and maintain such forms as are reasonably necessary to the operation of the provisions of this chapter and other rules and regulations; (i) To supervise the inspection of all supplies and equipment purchased to ensure conformance with specifications;
(j) To recommend to the City Manager the transfer of surplus or unused supplies and equipment between departments as needed and the sale of all supplies and equipment which cannot be used by any agency or which have become unsuitable for City use; and (k) To maintain a bidders’ list, vendors’ catalog file, and records needed for the efficient operation of the Purchasing Department Division.
§ 2-7-05 Requisitions.

Using agencies shall submit request for supplies and equipment to the Purchasing Officer by standard requisition forms.
§ 2-7-06 Purchase orders.

Purchases of supplies, equipment, and services over Two Thousand Five Hundred and no/100ths ($2,500.00) Dollars, or such amount as the City Council may designate by resolution, shall be made only by purchase orders.

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Ordinance No. -CS

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§ 2-7-07 Encumbrance of funds.

Except in cases of emergency, the Purchasing Officer shall not issue any purchase order for supplies or equipment unless there exists an unencumbered appropriation in the fund account against which such purchase is to be charged.
§ 2-7-08 Bidding requirements.
(a) A City agency may purchase supplies, materials, equipment, and services up to a value of Two Thousand Five HundredFive Thousand and no/100ths ($2,55,000.00) Dollars without soliciting quotes or bids.
(b) Bidding procedures are not required under the following circumstances regardless of the amount involved:
(1) When an emergency requires that an order be placed with the nearest available source of supply;
(2) When the supplies, materials, equipment, or services can be obtained from only one (1) vendor;
(3) For contracts involving the obtaining of professional or specialized skill, such as, but not limited to, services rendered by attorneys, engineers, accountants, and specialized consultants;
(4) Where calling for bids on a competitive basis in the opinion of the Purchasing Officer is undesirable, impossible, unavailing, or incongruous;
(5) When engaged in joint, cooperative, or leveraged purchasing plans that have been solicited and awarded on a competitive basis; or
(6) Information technology software;
(7) Utility services;
(8) Educational services, publications, and memberships; (9) Interim contracts of up to four (4) months so that a bidding process may be completed; or
(610) When the Council shall have adopted a resolution by at least four (4) affirmative votes determining that the best interests of the City require that the purchase be made without compliance with the formal bid procedure.
(c) Purchases of supplies, materials, equipment, and services of a value of more than Two Five Thousand Five Hundred and no/100ths ($2,55,000.00) Dollars to Twenty-Five Thousand and no/100ths ($25,000.00) Dollars, except as provided in subsection (b)(5) of this section, with the consent of the City Manager may be made utilizing the informal bid procedure as set forth below.
(d) Purchases of supplies, materials, equipment, and services of a value greater than TwentyFive Thousand and no/100ths ($25,000.00) Dollars shall be made utilizing the formal bid procedure as set forth below.

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Ordinance No. -CS

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(e) The City Manager is authorized to enter into contracts for the purchase of supplies or equipment or contracts for professional, consultant, and maintenance services where the amount of the contract does not exceed One HundredSeventy-Five Thousand and no/100ths ($10075,000.00) Dollars, or such other amount as the City Council may designate by resolution. Where the amount of any such contract exceeds One HundredSeventy-Five Thousand and no/100ths ($10075,000.00) Dollars, or such other amount as the City Council may designate by resolution, the contract shall be approved by the City Council. (1) All contracts authorized by the City Manager pursuant to this section shall be subject to the current appropriation and allocation of funds by the City Council in the current fiscal year budget or a funding resolution specific to a specific contract(s). (2) The City Manager shall have the authority to approve in writing any amendment directing an addition, deletion, or revision in such contract, including contract price, plans, specifications, and the nature or quality of services, equipment, supplies or work, to the extent such amendment does not result in the contract price exceeding One HundredSeventy-Five Thousand and no/100ths ($10075,000.00) Dollars. (3) In an emergency endangering the lives, property, or welfare of the people of the City or the property of the City, the City Manager may authorize the expenditure of any unencumbered moneys, notwithstanding the fact that such moneys may not have been appropriated for such purpose, to the extent that other moneys have not been appropriated or are otherwise unavailable.
(f) In the event of the absence of a permanent City Manager, or vacancy in the position, the an Acting or Interim City Manager is authorized to enter into contracts for the purchase of supplies or equipment or contracts for professional, consultant, and maintenance services where the amount of the contract does not exceed TwentySeventy-Five Thousand and no/100ths ($2575,000.00) Dollars, or such other amount as the City Council may designate by resolution, provided there exists an unencumbered appropriation in the fund account against which such contract is to be charged. This section shall only apply to an Acting or Interim City Manager designated by the City Council. If not designated by the City Council, an Acting or Interim City Manager is authorized to enter into contracts under the provisions of this subsection that do not exceed Twenty-Five Thousand and no/100ths ($25,000.00) Dollars. (g) The City Engineer is authorized to enter into contracts for the purchase of supplies or equipment or contracts for professional, consultant, and maintenance services where the amount of the contract does not exceed Twenty-Five Thousand and no/100ths ($25,000.00) Dollars, or such other amount as the City Council may designate by resolution, provided there exists an unencumbered appropriation in the fund account against which such contract is to be charged.
§ 2-7-09 Purchases: Procedures.
(a) Informal bid procedure. The Purchasing Officer shall solicit informal bids by direct mail requests, telephone inquiry, comparing prices on file, or by other appropriate means. Insofar as it is practical, no less than three (3) vendors shall be solicited to submit quotations. Award shall be made to the vendor offering the lowest acceptable quotation. The Purchasing Officer shall keep a record of all open market purchases and sales and the informal bidding competition thereon, and such records shall be maintained as a public record.

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Ordinance No. -CS

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(b) Formal bid procedure. Purchases made hereunder shall be by written contract with the lowest responsible bidder pursuant to the procedures set forth in this section. (c) Formal bid procedure. Purchases made hereunder shall be by written contract with the lowest responsible bidder pursuant to the procedures set forth in this section. (1) Notices inviting bids. Notices inviting bids shall include a general description of the articles to be purchased and shall state where bid blanks and specifications may be secured and the time and place for opening bids.
(i) Published notices. Notices inviting bids shall be published at least ten fourteen (1014) days before the date of the opening of the bids. Notices shall be published at least once in a newspaper of general circulation, printed and published in the City. (ii) Bidders’ list. The Purchasing Officer shall also solicit sealed bids from all responsible prospective suppliers whose names are on the bidders’ list or who have requested their names to be added thereto.
(2) Bidder’s security. When deemed necessary by the Purchasing Officer, bidder’s security may be prescribed in the public notices inviting bids. Bidders shall be entitled to the return of the bid security; provided, however, a successful bidder shall forfeit his bid security upon his refusal or failure to execute the contract within ten (10) days after the notice of the award of the contract has been mailed unless the City is responsible for the delay. The Council may, on the refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the Council awards the contract to the next lowest bidder, the amount of the lowest bidder’s security shall be applied by the City to the difference between the low bid and second lowest bid, and the surplus, if any, shall be returned to the lowest bidder.
(3) Bid opening procedure. Sealed bids shall be submitted to the Purchasing Officer and shall be identified as bids on the envelopethrough the City’s e-procurement portal. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening. (4) Rejection of bids. In its discretion, the Council City may reject any and all bids presented and re-advertise for bids and may waive any informalities or minor irregularities in a bid.
(5) Award of contracts. Contracts shall be awarded by the Council City to the lowest responsible bidder except as otherwise provided in this section. The City Council may, in its discretion, grant qualified local vendors a bidding preference of three five (35%) percent not to exceed a limit of Three Five Thousand and no/100ths ($35,000.00) Dollars.

For purposes of this section, a qualified local vendor is defined as any individual, partnership, or corporation which regularly maintains a place of business and an inventory of merchandise for sale within the corporate limits of the City and has obtained a business license issued by the City of Turlock. Additional qualifications on a Local Vendor determination may be found in the adopted Purchasing Manual, as it may be amended from time to time. In addition to price, in determining the lowest responsible bidder, consideration will be given to quality and performance of the commodity to be purchased

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or service provided by the seller. Criteria for determining low bids shall include, but not be limited to, the following:
(i) The ability, capacity, and skill of the bidder to perform the contract; (ii) Whether the bidder has the facilities to perform the contract promptly, or within the time specified, without delay or interference;
(iii) The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
(iv) The bidder’s record of performance of previous contracts; (v) The previous and existing compliance by the bidder with laws and ordinances relating to the contract; and
(vi) The ability of the bidder to provide future maintenance, repair parts, and services for the use of the commodity purchased.
(6) Tie bids. If two (2) or more bids received are for the same total amount or unit price, quality and service being equal, and if the public interest will not permit the delay of readvertising for bids, the Council may accept the bid it chooses or accept the lowest bid made by negotiation with the tie bidders at the time of the bid opening. In the case of an absolute tie, an award will be made to the local vendor. In the case of a tie between local vendors, the award will be determined by lottery.
(7) Performance bonds. The Council shall have the authority to require a performance bond in such amount as it shall find reasonably necessary to protect the best interest of the City before entering into a contract. If the Council requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids. § 2-7-10 Award Protest.
(a) Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the City of Turlock Purchasing Officer.

Non-awarded bidders may file a written protest through email or certified mail no later than five (5) business days after the date of the Notice of Intended Award. Such protests must be received by the Purchasing Officer before 5:00 PM local time on the last day of the five (5) business day protest period. Protests may be submitted to the City of Turlock Purchasing Officer through email at [email protected] or at 156 S. Broadway Suite 270, Turlock, CA 95380. Protests filed with the Purchasing Officer shall:
(1) Include the name, address, business telephone number, and email address of the protestor;
(2) Identify the project under protest by name, solicitation number, and closing date; (3) Contain a concise statement of the grounds for protest. Appeals should address only areas regarding bid contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest in the rating process, and inappropriate or unfair competitive procurement grievances regarding the bid process. RFB, RFP, or

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RFQ processes and procedures, including evaluation criteria, shall not be proper grounds for protest. Concerns related to those issues must be raised and addressed, prior to the bid or proposal opening date to allow adjustments before the evaluation of bids or proposals; and
(4) Include all supporting documentation, if any. Documentation submitted after filing the protest will not be considered during the review of the protest or during any appeal; (5) The procedure and time limits set forth in this Section are mandatory and are the bidder’s sole and exclusive remedy. Failure to comply with these procedures and time limits shall constitute a waiver of any right to further pursue a protest; (6) The bidder’s filing of a protest shall not preclude the City from rejecting all bids or proposals and re-advertising a contract. Rejecting all bids or proposals shall render a protest moot and terminate all protest proceedings.
(b) In an effort to limit frivolous protests, protestors who file two (2) protests within twelve (12) calendar months, whose protests are not resolved in their favor, may be withheld from future bid or proposal.
§ 2-7-10 11 Approval of contract amendments by the City Manager. (a)(1) After the effective date of any contract approved by the City Council for the purchase of supplies or equipment or contracts for professional, consultant, and maintenance services, the City Manager, an Acting City Manager or an Interim City Manager shall have the authority to approve in writing any amendment directing an addition, deletion, or revision in such contract, including contract price, plans, specifications, and the nature or quality of services, equipment, supplies or work, subject to the following limitations:
(i) The cumulative dollar value of all such amendments relating to any one (1) contract shall not exceed ten (10%) percent of the contract price approved by the City Council. (ii) All amendments authorized by the City Manager, an Acting City Manager or the an Interim City Manager pursuant to this section must be accounted for as part of the City’s current appropriation and allocation of funds in the current fiscal year budget or accounted for as part of an approved project or contract. (2) Any amendment exceeding the limitations set forth in subsection (a)(1) of this section shall be submitted to the City Council for approval in the form of a contract amendment or supplemental agreement. Such amendment or supplemental agreement shall set forth the amended contract price which will constitute the new contract price for the purposes of the authority for City Manager-approved amendments in accordance with subsection (a)(1) of this section.
§ 2-7-11 Repealed.
§ 2-7-12 Quality and conformance inspections and tests.

The Purchasing Officer shall inspect delivered supplies and equipment to determine their conformance with the specifications set forth in the order or contract. The Purchasing Officer shall have the authority to require chemical and physical tests of samples submitted with bids

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and samples of deliveries, which tests shall be necessary to determine quality and conformance with specifications.
§ 2-7-13 Incorporation of anti-nepotism standards.
(a) Except as provided in subsection (b) of this section, in making purchases of equipment or supplies and in entering into agreements for the provision of services the Purchasing Officer, and any person or agency delegated authority under Section 2-7-04 to independently make such purchases or enter into such contracts, shall be subject to and governed by the antinepotism policy concerning the employment of relatives set forth in the City’s Personnel Rules and Regulations as established and amended from time to time by resolution of the City Council.
(b) Neither the provisions of subsection (a) of this section nor the Personnel Rules and Regulations incorporated into that subsection shall prevent, nor be construed as preventing, the Purchasing Officer or a delegatee of the Purchasing Officer from receiving and accepting donations of equipment, supplies, or volunteer services from or by any relative of a City employee.

SECTION 2. VALIDITY: If any section, subsection, sentence, clause, word, or phrase of this ordinance is held to be unconstitutional or otherwise invalid for any reason, such decision shall not affect the validity of the remainder of this ordinance. The Turlock City Council hereby declares that they would have passed this ordinance, and each section, subsection, sentence, clause, word, or phrase thereof, irrespective of the fact that one or more section, subsection, sentence, clause, word, or phrase be declared invalid or unconstitutional.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 18th day of November, 2025, by the following vote:

AYES:

NOES:

NOT PARTICIPATING:

ABSENT:

Signed and approved this ___ day of _____________, 2025.

SIGNED:
__________________________

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Ordinance No. -CS

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Amy Bublak, Mayor
ATTEST:
_____________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California
APPROVED AS TO FORM:
______________________________
George Petrulakis, City Attorney

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CITY OF TURLOCK

PURCHASING MANUAL

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i
SECTION 1 : INTRODUCTION .......................................................................................................................1

1.1. DEFINITION AND DUTIES OF THE PURCHASING DIVISION .........................................................2

1.2. LEGAL ASPECTS.....................................................................................................................................2

1.2.1 Municipal Code.................................................................................................................................2

1.2.2 Related State and Federal Laws and Regulations ......................................................................3

1.2.3 Code of Ethics and Conduct...........................................................................................................3

1.2.4 Local Vendor Preference.................................................................................................................4

1.2.5 Environmentally Preferable Purchases and Practices ................................................................5

1.3. CONTRACTS OUTSIDE THE SCOPE OF THE PROCUREMENT MANUAL .....................9

1.3.1 Other Acquisitions ............................................................................................................................9

1.3.2 Revenue and No-Cost Contracts ...................................................................................................9 SECTION 2 : OVERVIEW AND CROSS-CUTTING REQUIREMENTS .....................................................10

2.1. DEFINITIONS AND THRESHOLDS.....................................................................................................10

2.1.1 Definitions ........................................................................................................................................10

2.1.2 Thresholds.......................................................................................................................................10

2.2. GENERAL ................................................................................................................................................12

2.3. DETERMINATION OF COMPETITIVE PROCUREMENT METHOD ..............................................12

2.3.1 Procurement Methods....................................................................................................................12

2.3.2 Selection of Procurement Method................................................................................................13

2.4. EXEMPTIONS TO COMPETITIVE PROCUREMENT REQUIREMENTS ......................................13

2.4.1 General ............................................................................................................................................13

2.4.2 Micro Purchases .............................................................................................................................13

2.4.3 Emergency Purchases...................................................................................................................14

2.4.4 Sole Source.....................................................................................................................................14

2.4.5 Professional or Specialized Skills ................................................................................................15

2.4.6 No Advantage .................................................................................................................................16

2.4.7 Cooperative Purchasing................................................................................................................16

2.4.8 Categorical Exemptions.................................................................................................................16

2.4.9 Council-approved Exemption........................................................................................................16

2.5. RETURN PROCEDURES......................................................................................................................17

2.5.1 Making a Return .............................................................................................................................17

2.5.2 Damaged Items...............................................................................................................................17

2.6. VENDOR RELATIONS...........................................................................................................................17

2.7. INFORMATION DISCLOSURE.............................................................................................................17

2.8. REQUEST FOR INFORMATION/REQUEST FOR INTEREST (RFI) ..............................................18

2.8.1 Process ............................................................................................................................................18

2.8.2 Evaluation........................................................................................................................................18

2.8.3 Negotiations.....................................................................................................................................18

2.8.4 RFI Documents ...............................................................................................................................18

2.9. INSURANCE REQUIREMENTS...........................................................................................................18

2.9.1 Insurance Provisions in Procurement Documents.....................................................................19

2.9.2 Insurance Provisions in Purchase Orders and Contracts.........................................................19

2.10. CONFLICT OF INTEREST ................................................................................................................20

2.11. WAIVER OF DEFECTS AND TECHNICALITIES...........................................................................20

2.12. PROTESTS AND APPEALS .............................................................................................................20

2.12.1 General ............................................................................................................................................20

2.12.2 Protest Submittal ............................................................................................................................20

2.12.3 Protest of Non-responsive and Non-responsible Bidders.........................................................21

2.12.4 Protest Review................................................................................................................................21

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ii
SECTION 3 : REQUEST FOR BIDS PROCESS..........................................................................................22

3.1. BIDDING PROCESS...............................................................................................................................22

3.2. BIDDING REQUIREMENTS..................................................................................................................22

3.2.1 Purchases Up to Five Thousand Dollars ($5,000.00) ...............................................................22

3.2.2 Informal Bid Process ......................................................................................................................22

3.2.3 Formal Bid Process........................................................................................................................22

3.3. INFORMAL BIDDING PROCESS.........................................................................................................23

3.3.1 Obtaining Quotes.........................................................................................................................23

3.3.2 Time Element..................................................................................................................................23

3.4. FORMAL BIDDING PROCESS.............................................................................................................23

3.4.1 Specification Writing .......................................................................................................................23

3.4.2 Procurement Package ...................................................................................................................24

3.4.3 Bid Documents................................................................................................................................25

3.4.4 Bid Advertising................................................................................................................................25

3.4.5 Delivery Time...................................................................................................................................26

3.4.6 Pre-Bid Conference........................................................................................................................26

3.4.7 Qualifications of Bidders................................................................................................................26

3.4.8 Pricing Schedule.............................................................................................................................26

3.4.9 Bid Addenda....................................................................................................................................27

3.4.10 Bid Opening.....................................................................................................................................27

3.4.11 Evaluation of Bids...........................................................................................................................28

3.4.12 Award of Contract...........................................................................................................................30

3.4.13 Contract Administration .................................................................................................................30 SECTION 4 : REQUEST FOR PROPOSALS............................................................................................31

4.1. REQUEST FOR PROPOSALS (RFP)..................................................................................................31

4.2. RFP PROCESS.......................................................................................................................................31

4.2.1 Development of Scope of Work and Scoring Criteria................................................................31

4.2.2 Procurement Package ...................................................................................................................32

4.2.3 RFP Documents .............................................................................................................................33

4.2.4 Evaluation........................................................................................................................................37

4.2.5 Contract Administration .................................................................................................................39 SECTION 5 : REQUEST FOR QUALIFICATIONS......................................................................................40

5.1. REQUEST FOR QUALIFICATIONS (RFQ).........................................................................................40

5.2. GENERAL ................................................................................................................................................40

5.2.1 Process Summary ..........................................................................................................................40

5.2.2 Development of Scope of Work and Scoring Criteria................................................................40

5.2.3 Procurement Package ...................................................................................................................41

5.2.4 RFQ Documents .............................................................................................................................42

5.2.5 Evaluation........................................................................................................................................45

5.2.6 Contract Administration .................................................................................................................47 SECTION 6 : PUBLIC WORKS CONTRACTS ............................................................................................48

6.1. APPLICABILITY ......................................................................................................................................48

6.1.1 Public Project Defined....................................................................................................................48

6.1.2 Federal Funds .................................................................................................................................48

6.1.3 Federal Contract Law.....................................................................................................................48

6.1.4 Bidding Procedures – Public Works Projects .............................................................................49

6.1.5 Value Engineering..........................................................................................................................49

6.1.6 Caltrans Local Assistance Projects..............................................................................................49

6.1.7 Advertisement for Bids...................................................................................................................50

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6.1.8 Bidder Qualifications ......................................................................................................................50

6.2. METHODS OFPROCUREMENT ......................................................................................................51

6.2.1 Micro-purchases............................................................................................................................51

6.2.2 Small Purchases ...........................................................................................................................51

6.2.3 Existing Contracts: Purchasing Schedules and Piggybacking...........................................51

6.2.4 Competitive Sealed Bidding........................................................................................................52

6.2.5 Competitive Negotiation..............................................................................................................53

6.2.6 Architectural and Engineering (A&E) and Other Professional Services...........................53

6.2.7 Noncompetitive (Sole Source) Proposals ...............................................................................54

6.2.8 Options.............................................................................................................................................55

6.3. CONTRACT TYPES ...............................................................................................................................56

6.3.1 Time and Materials Contracts.....................................................................................................56

6.3.2 Cost Reimbursement Contracts ................................................................................................56

6.3.3 Cost Plus Percent Of Cost Contracts .......................................................................................56

6.3.4 Construction Contracts for Publicly Funded Buildings..........................................................56

6.3.5 Design Build...................................................................................................................................57

6.4. CONTRACT COSTAND PRICEANALYSIS ....................................................................................57

6.4.1 Requirement...................................................................................................................................57

6.4.2 Independent Cost Estimate ........................................................................................................57

6.4.3 Cost Analysis...................................................................................................................................57

6.4.4 Price Analysis.................................................................................................................................58

6.5. BONDING REQUIREMENTS .............................................................................................................58

6.5.1 Construction....................................................................................................................................58

6.5.2 Non-Construction............................................................................................................................58

6.6. PAYMENT PROVISIONS.......................................................................................................................58

6.6.1 Progress Payments ......................................................................................................................58

6.7. DELAY (LIQUIDATED) DAMAGES......................................................................................................58

6.7.1 Risk Management.........................................................................................................................58

6.7.2 Calculation......................................................................................................................................59

6.7.3 Measurement.................................................................................................................................59

6.7.4 Solicitation Requirements............................................................................................................59

6.8. CONTRACT AWARD ANNOUNCEMENTS.....................................................................................59

6.9. PROTEST PROCEDURES....................................................................................................................59

6.10. FTA-SPECIFIC REQUIREMENTS...................................................................................................60

6.10.1 Contract Scope...............................................................................................................................60

6.10.2 A&E Procurement...........................................................................................................................60

6.10.3 Cost Analysis...................................................................................................................................60

6.10.4 Piggy-Backing.................................................................................................................................60

6.10.5 Advance Payments.......................................................................................................................61

6.10.6 FTA Review of Protest.................................................................................................................61

6.10.7 FTA Contract Period.....................................................................................................................62

6.10.8 Recovery Credited to Project......................................................................................................62

6.11. CONTRACT PERIOD.......................................................................................................................62

6.12. NOTICE TO PROCEED .....................................................................................................................62 SECTION 7 : FEDERAL REQUIREMENTS .................................................................................................63

7.1. APPLICABILITY ......................................................................................................................................63

7.2. PROCUREMENT VS. NONPROCUREMENT TRANSACTIONS ....................................................63

7.2.1 Contractor vs. Subrecipient Determination.................................................................................63

7.2.2 Subrecipients...................................................................................................................................63

7.2.3 Contractors ......................................................................................................................................64

7.2.4 Use of Judgment.............................................................................................................................64

7.3. SUBRECIPIENT REQUIREMENTS .....................................................................................................64

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7.3.1 Agreements .....................................................................................................................................64

7.3.2 Suspension and Debarment .........................................................................................................65

7.3.3 Monitoring........................................................................................................................................65

7.4. PROCUREMENT REQUIREMENTS ...................................................................................................65

7.4.1 General Standards .........................................................................................................................65

7.4.2 Full and Open Competition ...........................................................................................................66

7.4.3 Geographic Preferences................................................................................................................66

7.4.4 Suspension and Debarment .........................................................................................................67

7.5. PUBLIC WORKS PROJECT REQUIREMENTS.................................................................................67

7.5.1 Build America, Buy America Act...................................................................................................67

7.5.2 Cost Principles...............................................................................................................................67

7.6. MINORITY, DISADVANTAGED, AND WOMEN-OWNED BUSINESS UTILIZATION...................68

7.6.1 Policy................................................................................................................................................68

7.6.2 Definitions ........................................................................................................................................68

7.6.3 Good Faith Effort ............................................................................................................................68

7.6.4 Minority Determination...................................................................................................................69

7.6.5 General Requirements...................................................................................................................69

7.7. DISADVANTAGED BUSINESS ENTERPRISES (DBE) ............................................................69

7.7.1 Policy Statement.............................................................................................................................69

7.7.2 Disadvantaged Business Enterprise Liaison Officer .................................................................69

7.7.3 Public Notification...........................................................................................................................70

7.7.4 Establishment of Goal....................................................................................................................70

7.7.5 Contract Procedure........................................................................................................................71

7.7.6 DBE Notification..............................................................................................................................71

7.7.7 Selection Criteria for Projects with DBE Goals ..........................................................................71

7.7.8 Counting DBE Participants............................................................................................................72

7.7.9 Records and Reports .....................................................................................................................72

7.7.10 Complaints.......................................................................................................................................72

7.7.11 Summary of Significant Regulations............................................................................................73 SECTION 8 : CONTRACTS...........................................................................................................................76

8.1. APPLICABILITY ......................................................................................................................................76

8.1.1 Sound and Complete Agreement.................................................................................................76

8.2. GENERAL REQUIREMENTS................................................................................................................76

8.2.1 Retroactive Contracts ....................................................................................................................76

8.2.2 Contract Periods .............................................................................................................................76

8.2.3 Compensation for Contracts .........................................................................................................76

8.3. CONTRACT PREPARATION AND PROCESSING ...........................................................................77

8.3.1 Negotiation.......................................................................................................................................77

8.3.2 Contract Drafting.............................................................................................................................77

8.3.3 Contract Processing.......................................................................................................................78 SECTION 9 : CONTRACT ADMINISTRATION............................................................................................79

9.1. APPLICABILITY ......................................................................................................................................79

9.1.1 Contract Administration................................................................................................................79

9.1.2 Contract Monitoring........................................................................................................................79

9.1.3 Contract Administrator...................................................................................................................79

9.1.4 Administrative Controls..................................................................................................................79

9.1.5 Work Progress ................................................................................................................................80

9.1.6 Cost Controls...................................................................................................................................80

9.1.7 Invoice Review and Approval .......................................................................................................80

9.1.8 Inspection of Plant and Audit of Records....................................................................................81

9.1.9 Contract Administration Files - Procurement..........................................................................81

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9.1.10 Contract Files – Post-Award.......................................................................................................82 SECTION 10 : SPECIAL PURCHASING PROCEDURES........................................................................83

10.1. APPLICABILITY..................................................................................................................................83

10.2. INFORMATION TECHNOLOGY.......................................................................................................83

10.2.1 Information Technology (IT)..........................................................................................................83

10.3. MOTOR VEHICLES............................................................................................................................83

10.3.1 Utilization of Contract.....................................................................................................................83

10.4. BLANKET PURCHASE ORDERS....................................................................................................84

10.4.1 Use of Blanket Purchase Orders..................................................................................................84

10.4.2 Requests for a Blanket Purchase Order .....................................................................................84

10.4.3 Vendor Selection ............................................................................................................................85

10.5. PETTY CASH ......................................................................................................................................85 SECTION 11 : SURPLUS CITY PROPERTY AND UNCLAIMED PROPERTY.......................................86

11.1. APPLICABILITY..................................................................................................................................86

11.2. PROCEDURES...................................................................................................................................86

11.2.1 Disposal Methods ...........................................................................................................................86

11.2.2 General Procedure.........................................................................................................................86

11.2.3 Trade-Ins..........................................................................................................................................87

11.2.4 Information Technology .................................................................................................................87

11.2.5 Vehicle Disposal .............................................................................................................................87

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City of Turlock Purchasing Manual (11/25) 1
SECTION 1 : INTRODUCTION
This manual is presented as an informational guide to City departments to detail the procedures that are to be followed for obtaining materials, equipment, and services through a decentralized purchasing system.

The purpose of a decentralized purchasing system is to obtain those materials, equipment, and services necessary for the daily operations of our City government, as well as long-range procurement, in a timely and cost-effective manner to ensure continued function and continuity of City services.

For such a system to work, City departments and Purchasing Division staff must work together to develop clear and concise specifications conducive to open, competitive purchasing that will ensure a standard of quality and reliability.

The information in this manual will help staff understand the laws and regulations that govern the procurement activity of the City, as well as assist in following the proper procedures necessary for completing the purchasing process in a timely manner.

The Purchasing Division staff looks forward to assisting you in meeting your procurement needs and hopes that you will use them as a resource to avert unnecessary delays in obtaining the goods and services required by your department.

Administrative and regulatory modifications to this Policy and Procedures Manual may be approved by the City Manager or designee.

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City of Turlock Purchasing Manual (11/25) 2

1.1.DEFINITION AND DUTIES OF THE PURCHASING DIVISION
The Purchasing Officer is responsible to the Finance Director for the administration of the Purchasing Division. The division is responsible for the purchasing of supplies, equipment, materials, and contractual services required by City departments, and for the administration of all rules and regulations established by the City Municipal Code, State, and federal laws and regulations that may apply to these areas of responsibility.

1.2.LEGAL ASPECTS

1.2.1 Municipal Code
A. In conformance with the provisions of Chapter 2, Section 7 of the Turlock Municipal Code (TMC), a decentralized purchasing system has been adopted for the following purposes:

1. To establish efficient proceduresfor the purchase ofsupplies and equipment;

2. To secure for the City supplies and equipment at the lowest possible cost commensurate with the quality needed;

3. To exercise positive financial control over purchases;

4. To clearly define the authority for the purchasing function; and

5. To ensure the quality of purchases.

B. The Purchasing Officer shall have the following powers and duties: (TMC §2-7-02 through 2-7-04, §2-7-12)

1. To purchase and contract for supplies and equipment required by any using agency in accordance with the purchasing procedures set forth in Chapter 2, Section 7, Turlock Municipal Code,such administrativeregulations asthe PurchasingOfficershall adopt, and such other rules and regulations as shall be prescribed by the Council;

2. To negotiate and recommend the execution of contracts for the purchase of supplies, equipment, and services;

3. To act to procure for the City the needed quality in supplies and equipment at the least expense to the City;

4. To discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases;

5. To prepare and recommend to the Council rules governing the purchase of supplies, equipment, and services for the City;

6. To prepare and recommend to the Council revisions and amendments to the purchasing rules;

7. To keep informed of current developments in the field of purchasing, prices, market conditions, and new products;

8. To prescribe and maintain such forms as are reasonably necessary to the operation of the provisions of this chapter and other rules and regulations;

9. To recommend to the City Manager the transfer of surplus or unused supplies

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City of Turlock Purchasing Manual (11/25) 3
and equipment between departments as needed, and the sale of all supplies and equipment which cannot be used by any agency, or which have become unsuitable for City use;

10. To maintain a bidders' list, vendors' catalog file, and records needed for the efficient operation of the Purchasing Division.

1.2.2 Related State and Federal Laws and Regulations
A. In addition to the municipal code, Federal regulations and State Codes apply in specific procurement applications.

B. Significant Federal regulations that should be considered when procuring goods and services with Federal funds include but are not limited to:

1. Federal Wage Rate Determination (Davis-Bacon) Act

2. Build America Buy America Act

3. 2 CFR 200.313 Equipment

4. 2 CFR 200.318 through 200.327 Procurement Standards

5. 2 CFR 180.995 and 2 CFR 200.214 Suspension and Debarment

6. 2 CFR 200.331 Subrecipient and Contractor Determinations

7. 2 CFR 200.332 Requirements for Pass-through Entities C. Key provisions of California law affecting the City include but not limited to:

1. California Government Code Section 54202 Establishment of purchasing policies and procedures

2. California Government Code, Title 1, Division 5, Chapter 10 Contracts with Private Architects, Engineering, Land Surveying, and Construction Project Management Firms

3. California Public Contract Code Division 2, Part 3 Contracting by Local Agencies

4. California Uniform Public Construction Cost Accounting Act, where applicable

5. California Government Code Section 53702 Compliance with Federal laws and regulations in contracts for public work

6. California Government Code, Title 1, Division 5, Chapter 3.2 Energy Conservation Contracts

7. California Government Code, Title 14, Division 7, Chapter 12, Article 12 Procurement of Recovered Organic Waste Products

1.2.3 Code of Ethics and Conduct
A. Ethical Concepts. When conducting City business with the business community, it is every employee’s responsibility to follow ethical practices and adhere to applicable laws, policies, and procedures.

B. Fair and Equal Treatment. City employees must discharge their duties under the City’s Municipal Code and this Manual in an impartial manner to foster the integrity of the City’s purchasing function and to assure fair and open competition for City business and the selection of competent,responsible vendors. All vendors shall be treated equally and fairly at all times by City personnel, with equal information given to each vendor who participates in a competitive situation.

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Staff should not aid or assist a potential vendor in securing a contract for goods or services by favoring one vendor over another, giving or withholding information from any vendor not given or withheld from all other vendors; willfully misleading any vendor in regards to the character of the materials or supplies of a quality inferior to that called for by the contract; or knowingly certifying to a greater amount of labor performed or material or supplies furnished than has been performed or received.

C. Conflict of Interest. The City Council, and all City employees, including elected officials, classified personnel, and unclassified personnel shall: (Council Resolution 2020-47)

1. Avoid any act of impropriety or the appearance of impropriety.

2. Not discriminate in the provision of services to the public, including the solicitation or acceptance of gifts in connection with services rendered in the performance of duties.

3. Not accept an economic advantage or discount not available to all City employees.

4. All City employees should notify the Purchasing Officer in writing of any Conflict or Impaired Judgement to document why the employee should remove themselves from any purchasing situation.

D. Solicitation or Acceptance of Gifts. City personnel are prohibited from accepting tips, special gifts of value, or other consideration because of services rendered in their official capacity as City employees. (Section 10.1.3, Personnel System Rules and Regulations)
E. Anti-nepotism. In making purchases of equipment orsupplies and in entering into agreements for the provision of services the Purchasing Officer, and any person or agency delegated purchasing authority is subject to and governed by the antinepotism policy concerning the employment of relatives set forth in the City’s Personnel Rules and Regulations. (TMC §2-7-13)
F. Lobbying. Pursuant to California Government Code Section 87100, no public official shall make, participate in making, or in any way attempt to use their official position to influence a governmental decision in which they know or have reason to know they have a financial interest. A City elected official, any person appointed to the City Council, the City Manager, the Deputy or Assistant City Manager, the City Attorney, the City Clerk, any department director, any department deputy or assistant director, the City Engineer, and the City Chief Building Official shall not, for a period of 2 years after leaving that office or employment, act as agent or attorney for, or otherwise represent, for compensation, any other person, if the appearance or communication is made for the purpose of influencing administrative or legislative action, or influencing any action involving the sale or purchase of goods or property. (TMC §2-13-103)

1.2.4 Local Vendor Preference
A. Whenever the Purchasing Officer purchases services, supplies, materials, and/or equipment for the City through the competitive process, including quotes, bids, and proposals, a five (5%) percent, not to exceed a limit of $5,000 preference shall

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City of Turlock Purchasing Manual (11/25) 5
be granted to local vendors for evaluation purposes. (TMC §2-7-09 (c)(5)) B. The Local Vendor Preference does not apply to bids conducted jointly with other public agencies, nor when prohibited by state or federal statutes or regulations that require an award to the lowest responsible bidder (such as in Public Works of Improvement projects), or otherwise exempted from local preferences. (2 CFR 200.319(c))
C. For the purposes of this section, a qualified Local Vendor is defined as any business that meets both the criteria below:

1. The vendor has a place of business within the corporate limits of the City for at least one (1) year prior to the transaction for which preference is claimed by the vendor. Post office boxes do not qualify as a verifiable business address.

2. The vendor has a current business license issued by the City.

D. The Purchasing Office will apply the following procedures and guidelines when implementing the Local Vendor Preference program.

1. To qualify for the Local Vendor Preference, local vendors must submit with each bid for which a preference is claimed documentary proof that the vendor meets the criteria established. The Purchasing Officer shall not be required to verify the accuracy of any such certification and shall have sole discretion to determine if a vendor meets the definition of a local vendor or local business.

2. When bid submissions are evaluated, a five percent (5%) bidding preference, not to exceed $5,000, shall be granted to the total dollar amount bid by qualified local vendors on competitive quotes and bids. The award shall be made at the full price of the quote, bid, or proposal. In the case of an absolute tie, an award will be made to the local vendor. In the case of a tie between local vendors, the award will be determined by lottery. (TMC §2-7-09(c)(5) and TMC §2-7-09(c)(6)).

1.2.5 Environmentally Preferable Purchases and Practices The City of Turlock encourages innovation and efficiency improvements. By adopting environmentally friendly purchasing practices in compliance with California State Law (SB 1383), the City can reduce its environmental impact, reduce costs and liabilities, and improve environmental quality. The primary goals are to minimize environmental impacts and promote the purchase of recycled and environmentally-preferred products that:

1. Conserve natural resources and materials;

2. Reduce the consumption of space in landfills; and

3. Increase employee awareness that many used items can serve an additional purpose.

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1.2.5.1 General Policies
A. Whenever feasible, each department should make every reasonable effort to purchase and use recycled products or with recycled content, to the extent such use does not adversely affect health, safety, operational efficiency, or effectiveness, as determined by each department. Nothing in this policy shall be construed as requiring the purchase of products that do not perform adequately or are not available at a reasonable price.

B. Departments will review purchasing specifications and contract requirements, and where feasible, will revise such specifications and contact requirements to encourage the use of recycled products and other environmentally-preferred products. Departments shall consider the ability of a product and its packaging to be reused, reconditioned, or recycled.

Departments should purchase products which minimize waste and toxic byproducts in their manufacturing, use recycling, and disposal processes.

1.2.5.2 Definitions
A. "Paper Products" include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling; or as otherwise defined in 14 CCR Section 18982(a) (51).

B. "Compost (SB 1383 Eligible)" meansthe product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipalsolid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4).

C. "Mulch" means organic material that must meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards for land application specified in 14 CCR Section 17852(a) (24.5) (A) 1 through 3 and must be produced at one of the following facilities:
a. A permitted or authorized compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10); or b. A permitted or authorized transfer/processing facility or transfer/processing operation as defined in 14 CCR Section 17402(a) (30) and (31) or that is permitted and authorized under 14 CCR Division 7; or c. A permitted solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.

D. “Procurement of Recovered Organic Waste Products” shall mean purchase or acquisition of (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract) Organic Waste Products and end use by the City. The City’s Annual Recovered Organic

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City of Turlock Purchasing Manual (11/25) 7
Waste Product Procurement Target can be fulfilled directly by the City or by Direct Service Providers through written contracts or agreements for Procurement of Recovered Organic Waste Products at the City’s behest.

E. “Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper” means such products that consist of at least thirty percent (30%) recycled materials, by fiber weight, post-consumer fiber, or as much as one hundred percent (100%) post-consumer fiber by fiber weight, consistent with the requirements of Sections 22150 to 22154 and Sections 12200 and 12209 of the Public Contract Code, and as they may be amended from time to time.

F. "SB 1383" means Senate Bill 1383 approved by the Governor on September 19, 2016, which establishes methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced.

G. "SB 1383 Regulations" or "SB 1383 Regulatory" means or refers to the Short-Lived Climate Pollutants (SLCP): Organic Waste Reductions regulations developed by Cal Recycle and adopted in 2020 that created Chapter 12 of 14 CCR, Division 7 and amended portions of regulations of 14 CCR and 27 CCR.

1.2.5.3 Paper Products
Preference should be given to paper products that contain postconsumer recycled content and are recyclable. Specifically, Sections 22150-22154 Public Contract Code and 14 CCR 18993.3 and as they may be amended from time to time.

A. Printing and writing paper should consist of at least 30 percent postconsumer recycled content;
B. Other paper products should consist of at least 30 percent postconsumer recycled content, except for:

1. Toilet paper should consist of at least 45 percent postconsumer recycled content;

2. Paper towels should consist of at least 40 percent postconsumer recycled content;

3. Facial tissue should consist of at least 10 percent postconsumer recycled content;

4. Toilet seat covers should consist of at least 20 percent postconsumer recycled content;

5. General purpose paper wipes should consist of at least 40 percent postconsumer recycled content;
C. Products must be recyclable as defined by Federal Trade Commission (FTC) Green Guides (16 CFR 260.12); and
D. Vendors must certify postconsumer content and recyclability claims by completing the Recycled-Content and Recyclable Paper Certification Form.

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City of Turlock Purchasing Manual (11/25) 8
E. User Departments must maintain a spreadsheet documenting the volume and type of paper purchased. The spreadsheet will cover a calendar year and be provided to the Regulatory Affairs Division by January 31. The spreadsheets will be compiled by the Regulatory Affairs Division and utilized to assist in the preparation of the Jurisdiction Electronic Annual Data Report, due annually on August 1 for the preceding calendar year.

1.2.5.4 IT Equipment
Preference should be given to electronic products that:

A. Have Bronze registration or higher under the Electronic Products Environmental Assessment Tool (EPEAT), or which meet similar energy efficiency standards; B. Are Energy Star-rated or meet similar energy efficiency standards.

1.2.5.5 Recover Organic Waste Products
The City, including its Direct Service Providers, will make every effort to meet its annual procurement target for Recovered Organic Waste Products as determined by the State. Periodically, the City’s Recordkeeping Designee shall distribute information to City Staff on the Procurement target and specific products that meet the SB 1383 procurement requirements. Divisions and departments responsible for landscaping maintenance shall:

A. Use SB 1383 Eligible Compost and SB 1383 Eligible Mulch produced from recovered Organic Waste, as defined in the Definitions section of this Policy, for landscaping maintenance as practicable, whenever available, and capable of meeting quality standards and criteria specified;
B. Ensure that SB 1383 Eligible Mulch producers certify that the mulch meets the definition contained in this policy through the following:

1. Copy of operation or facility permit or authorization.

2. Copy of laboratory results confirming the mulch meets or exceeds the physical contamination, maximum metal concentration, and pathogen density standards for land application specified in 14 CCR Section 17852(a) (24.5) (A) 1 through 3.

Failure to provide the applicable certification documents on an annual basis or at the request of the City will result in the mulch no longer being eligible as a recovered organic waste product under this procurement policy.

C. Keep records, including invoices or proof of Recovered Organic Waste Product procurement (either through purchase or acquisition), and submit records to the Regulatory Affairs Division, on a schedule to be determined by the Recordkeeping Designee. General Procurement Records shall include:

1. General description of how and where the product was used and applied, if applicable;

2. Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;

3. Type of product;

4. Quantity of each product; and

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5. Invoice or other record demonstrating purchase or procurement.

D. For Compost and SB 1383 Eligible Mulch provided to residents through giveaway events or other types of distribution methods, keep records of the Compost and SB 1383 Eligible Mulch provided to residents. Records shall be maintained and submitted to the Regulatory Affairs Division.

E. When a Direct Service Provider for the City procures compost or mulch, enter into a written contract or agreement, or execute a purchase order between the City and Direct Service Provider with enforceable provisions that include:

1. Definitions and specifications for SB 1383 Eligible Mulch, Compost, Renewable Gas, and/or Electricity Procured from Biomass Conversion; and

2. An enforcement mechanism (e.g., termination, liquidated damages) in the event the Direct Service Provider is not compliant with the requirements.

1.2.5.6 Promotion
A. City business cards, letterhead stationery, envelopes, business forms, and other documents should use recycled products where feasible. Such items should be labeled "Printed on Recycled Paper" to promote the use of postconsumer content. In addition, City mailings and publications should be printed using nontoxic inks.

B. All City offices and Departments should promote the recycling of office waste paper by providing recycling bins for employees’ use.

1.3.CONTRACTS OUTSIDE THE SCOPE OF THE PROCUREMENT MANUAL

1.3.1 Other Acquisitions
This policy will not apply to transactions involving the purchase, sale, lease, or other transactions for real property; for joint development projects; for purchases from government-regulated entities such as public utilities which are granted market exclusivity by the regulating agency; for purchases of professional subscriptions, memberships, seminars, and expenses in connection with industry meetings and conferences; for travel and living expenses on City business; and other similar expenditures incidental to the routine conduct of the City's business.

1.3.2 Revenue and No-Cost Contracts
Contracts whose principal purpose is to generate revenue for the City or operate at no cost are not subject to this policy. However, where feasible, a competitive process suitable to the type and scope of the activity involved and the availability of competition should be conducted. Additionally, the responsible Division should ensure that appropriate insurance is obtained.

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SECTION 2 : OVERVIEW AND CROSS-CUTTING REQUIREMENTS

2.1.DEFINITIONS AND THRESHOLDS

2.1.1 Definitions
A. Professional services shall mean accounting, appraisal, architectural, auditing, engineering, environmental, information system services, land surveying, construction management, legal services, financial planning, medical or planning services or any service which is similarly professional, scientific, expert, or technical in nature.

B. Public Project means: (PCC Section 20161)

1. A project for the erection, improvement, painting, or repair of public buildings and works.

2. Work in or about streams, bays, waterfronts, embankments, or other work for protection against overflow.

3. Street or sewer work except maintenance or repair.

4. Furnishing supplies or materials for any such project, including maintenance or repair of streets or sewers.

All public projects with expenditures exceeding five thousand dollars ($5,000), shall be contracted for and let to the lowest responsible bidder. (PCC Section 20162) Additionally, all Public Works projects more than $1,000 are subject to state-mandated prevailing wage and reporting requirements, regardless of the procurement method used. (Labor Code §1771)
C. Purchases. Means the acquisition of supplies, nonprofessional services, materials, and/or equipment in furtherance of City needs and purposes.

2.1.2 Thresholds
A. Less than or equal to $5,000: “Micro” Purchases: The purchase of supplies, materials, equipment, and services up to a value of $5,000.00 (Five Thousand and no/100ths), multiple price quotes are not required. Purchases over $2,500.00 shall be made only by purchase order. (TMC §2-7-08(a), §2-7-06) B. $5,000.01 - $25,000: “Informal Bid” Purchases. For the purchase of supplies, materials, equipment, and services with a value exceeding $5,000 but equal to or below $25,000 (Twenty-Five Thousand and no/100ths), price quotes shall be solicited from a minimum of three (3) suppliers. (TMC §2-7-08(c)) The resulting order, if any, shall be placed with the supplier providing the lowestpriced, responsive, and responsible offer, which is defined as the bidder submitting the lowest-priced quote that materially conforms to all requirements of the purchase, and has demonstrated ability to perform the work. More complex purchases within the $5,000.01 - $25,000 range may be better handled through the

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written Request for Bid (RFB), Request for Proposal (RFP), or Request for Qualifications (RFQ) processes. (TMC §2-7-09(a))
C. $25,000.01 and above: Purchases of supplies, materials, equipment, and services of a value greater than Twenty-Five Thousand and no/100ths ($25,000.00) Dollars and up shall be made utilizing a formal bid procedure. Procurements at or above this threshold are made through the City’s e-procurement portal. (TMC §2-7-08(d)) D. Signing Authority Up to $25,000: The City Engineer is authorized to enter into contracts for the purchase of supplies or equipment or contracts for professional, consultant, and maintenance services where the amount of the contract does not exceed Twenty-Five Thousand and no/100ths ($25,000.00) Dollars, or such other amount as the City Council may designate by resolution, provided there exists an unencumbered appropriation in the fund account against which such contract is to be charged. (TMC §2-7-08(g))
E. Signing Authority Up to $75,000: The City Manager, and in the absence of a permanent City Manager or vacancy in the position, an Acting or the interim City Manager are authorized to enter into contracts for the purchase of supplies or equipment or contracts for professional, consultant, and maintenance services where the amount of the contract does not exceed Seventy-Five Thousand and no/100ths ($75,000.00) Dollars, or such other amount as the City Council may designate by resolution. This section shall only apply to an Acting or Interim City Manager designated by the City Council. If not designated by the City Council, an Acting or Interim City Manager is authorized to enter into contracts under the provisions of this subsection that do not exceed Twenty-Five Thousand and no/100ths ($25,000.00) Dollars. Where the amount of any such contract exceeds Seventy-Five Thousand and no/100ths ($75,000.00) Dollars, or such other amount as the City Council may designate by resolution, the contract shall be approved by the City Council. (TMC §2-7-08(e), §2-7-08 (f))
F. Signing Authority Above $75,000: Contracts for the purchase of supplies, materials, equipment, and services exceeding Seventy-Five Thousand and no/100ths ($75,000.00) Dollars shall be approved by the City Council. Amendments to contracts that result in a total contract price exceeding Seventy-Five Thousand and no/100ths ($75,000.00) Dollars shall also be approved by the City Council. (TMC §2- 7-08(e))
G. Approval of Contract Amendments by the City Manager: After the effective date of any contract approved by the City Council for the purchase of supplies or equipment or contracts for professional, consultant, and maintenance services, the City Manager, an Acting City Manager or an Interim City Manager shall have the authority to approve in writing any amendment directing an addition, deletion, or revision in such contract, including contract price, plans, specifications, and the nature or quality of services, equipment, supplies or work, subject to the following limitations:
i. The cumulative dollar value of all such amendments relating to any one (1)

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contract shall not exceed ten (10%) percent of the contract price approved by the City Council.
ii. All amendments authorized by the City Manager, an Acting City Manager or an Interim City Manager pursuant to this section must be accounted for as part of the City’s current appropriation and allocation of funds in the current fiscal year budget or accounted for as part of an approved project or contract.

Any amendment exceeding the limitations set forth in this section shall be submitted to the City Council for approval in the form of a contract amendment or supplemental agreement. Such amendment or supplemental agreement shall set forth the amended contract price which will constitute the new contract price for the purposes of the authority for City Manager-approved amendments in accordance of this section. (TMC §2-7-11)
It is never permissible to split a proposed contract, project, or purchase in order to evade contract dollar limitation or bidding requirements.

2.2.GENERAL
Departmental purchase requests should describe the requested goods or services sufficiently to facilitate the procurement process. The clearer such specifications are, the easier it is to determine the appropriate procurement method and obtain pricing proposals. Specifications and standards from previous successful procurements should be reused and updated whenever repeat purchases are made.

Public Works of Improvement (construction and maintenance) projects are subject to additional rules, such as prevailing wage requirements for projects above $1,000, reporting of maintenance work above $5,000, reporting of new construction projects above $25,000, the requirement for bidder’s security for all construction bids in the form of cash, cashier’s check, certified check, or a bidder’s bonds and requirement of performance bonds and payment bonds at or above $25,000. See Section 6 for procedures related to Public Works contracts. (State of California Civil Code §9550, PCC § 20170, 20171, 20483, and SB-854)

2.3.DETERMINATION OF COMPETITIVE PROCUREMENT METHOD

2.3.1 Procurement Methods

2.3.1.1 Request for Bids
The Request for Bid (RFB) process is used to obtain simple, common, or routine goods and services. Little discretion is required to perform the work. Examples of goods and services commonly procured through an RFB include pest control, equipment maintenance, and uniforms. The primary focus in the RFB process is price. RFB procedures are located in Section 3 of this manual.

2.3.1.2 Request for Proposals
The Request for Proposals (RFP) process is used to obtain complex services in which professional expertise is needed and may vary. These services may be provided using

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different methods or approaches. Examples of services procured through the RFP process include auditing, planning, and professional design. The focus of the RFP process is on both price and quality. RFP procedures are located in Section 4 of this manual.

2.3.1.3 Request for Qualifications
The Request for Qualifications (RFQ) focuses on vendor qualifications, capabilities, and experience, seeking the best, most qualified vendor to work on a project. The RFQ process is similar to the RFP process; however, price is not negotiated until after a potential vendor is selected. Examples of goods and services where an RFQ may be used include construction projects, architectural and engineering services, and consulting services such as IT or management consulting. Procedures related to the RFQ process are located in Section 5.

2.3.2 Selection of Procurement Method
The Requestor Department is responsible for selecting the most appropriate procurement method for needed goods and services. The Requestor Department should consider the types of goods or services needed and the focus of the procurement. The Table below illustrates the focus of each procurement method.

Solicitation Method Focus
Request for Bids (RFB) Price
Request for Proposals (RFP) Price and Quality
Request for Qualifications (RFQ) Quality

2.4.EXEMPTIONS TO COMPETITIVE PROCUREMENT REQUIREMENTS

2.4.1 General
Absent a statutory requirement, public entities are not bound to engage in competitive bidding (San Diego SAFE v. Superior Ct., (1988) 198 CA 3d. 1466, and Grayden v. Pasadena Redevelopment Agency (1980) 104 CA 3d 631). Purchases of equipment, materials, supplies, and services shall be awarded through competitive processes, except when the Purchasing Officer determines that at least one of the following conditions apply: (TMC §2-7-08(b))
a. Micro Purchase;
b. Emergency;
c. Sole-Source;
d. Professional or Specialized Skills;
e. Cooperative Purchasing;
f. Categorical Exemptions
g. Council-approved Exemptions

2.4.2 Micro Purchases

2.4.2.1 Competitive processes are not required when the total price for supplies, materials, equipment, and services is $5,000 or below.

2.4.2.2 Public Works of Improvement above $1,000 are subject to prevailing wage and

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reporting requirements, regardless of procurement method (Labor Code §1771).

Refer to Section 6 for further information.

2.4.2.3 Federally-funded purchases may be subject to Micro Purchase thresholds different from those of the City. In such cases, the more stringent policies shall be followed. Refer to Section 7 for further information.

2.4.3 Emergency Purchases

2.4.3.1 The City is not required to competitively purchase supplies, equipment, materials, or services when immediate action is required to avoid imminent danger to persons or property.

2.4.3.2 Emergency purchases shall be made by City personnel who have expertise related to the emergency situation. The City Manager may authorize the expenditure of any unencumbered moneys, notwithstanding the fact that such moneys may not have been appropriated for such purpose, to the extent that other moneys have not been appropriated or are otherwise unavailable. (TMC §2-7-08 (b)(1), TMC §2-7-08 (e)(3))

2.4.3.3 During a natural disaster or other such emergency, all related emergency procurements will be coordinated through the City’s designated Emergency Operations Center.

2.4.4 Sole Source

2.4.4.1 Competitive processes are not required when the procurement qualifies for solesource exemption, as justified by the requisitioner and approved by the Purchasing Officer. A sole-source decision is not permitted merely upon the grounds that such an approach is the most convenient, or that the subject product demonstrates technical or administrative superiority or is preferred by staff. (TMC §2-7-08 (b)(2))

2.4.4.2 A sole-source procurement can be made from only one source of supply, or when no competitive advantage can be gained through competitive processes. Such situations may arise when the item or service requirements are so unusual or distinct that the possible sources are narrowed down to one. This may be the case, for example, with replacement parts for brand-name machinery, equipment, or vehicles.

The sole-source vendor must be the only known supplier with the capability of meeting the City’s specifications or other requirements.

2.4.4.3 Acceptable sole-source justifications include :

A. Negotiated or sole-source purchases that have been specifically preauthorized by the City Council.

B. After soliciting a number of sources, Purchasing determines that procurement of a basic item or service is available only from a single vendor.

C. Competition is precluded because of the existence of patent rights, copyrights,secret processes, control of the basic raw material(s) orsimilar circumstances, and no equivalent good or service is available.

D. The procurement is for parts or components for equipment, and no

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information or data is available to ensure that the parts or components obtained from another supplier will perform the same function in the equipment; or the parts or components could compromise the safety or reliability of the product, or would void or invalidate a manufacturer’s warranty or guarantee.

E. The procurement is for services from a provider with unique knowledge, skill, or ability not available from other sources.

F. A distributor or service provider has an exclusive franchise or operating agreement with the supplier of goods to be purchased or maintained and no other person or entity may provide, install, service or maintain the goods in the service area. This does not include the purchase of goods where the same or a similar good may be purchased and is not otherwise defined as a Single Source item.

G. The procurement is for goods and/or services where standardization is beneficial for reasons including maintenance, repair, training, and interoperability.

H. The procurement is for goods and/or services where continuity of providers will provide efficiency or critical knowledge, and other providers of the goods and/or services cannot provide similar efficiencies or critical knowledge.

I. When so directed by the Court, the funding source, as mandated by the state, or other relevant authority.

2.4.4.4 The requesting department shall initiate such procurement by completing a written requisition and justification for sole source, which shall be approved by the head of the requesting department or authorized designee, and then sent to Purchasing for approval. The requesting department head or designee will approve the sole-source status of the procurement only after confirmation that staff has verified that there is only one vendor or supplier of the items or services in question.

2.4.4.5 Prior to acting on the sole source procurement, the Purchasing Officer or authorized designee shall verify that the procurement meets the sole source definition set forth above, costs are allowable under the proposed funding source, and the requisition is complete with the proper approval of the requesting department or authorized designee.

2.4.5 Professional or Specialized Skills

2.4.5.1 The City is not required to competitively procure professional or specialized skills (TMC §2-7-08(b)(3)); however, it may be in the City’s best interest to procure them using the Request for Proposals (RFP) or Request for Qualifications (RFQ) processes as defined in Sections 4 and 5 of this manual.

2.4.5.2 Competitive price-based bidding (RFB) may be undertaken for services with standard, non-personal qualities that are easily quantifiable, and which lend themselves to price comparison.

2.4.6 No Advantage

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The City is not required to procure goods and services through a competitive process when competitive procurement is undesirable, impossible, unavailing, or incongruous. (TMC §2-7-08 (b)(4))

2.4.7 Cooperative Purchasing
Procurement may be made through existing cooperative purchasing agreements with other government agencies, schools, or public utilities, where the requirement for competitive procurement has already been met by the actions of the lead agency.

Non-competitive (“negotiated”) cooperative agreements are not acceptable for use in situations where competitive procurement is required. (TMC §2-7-08 (b)(5))

2.4.8 Categorical Exemptions

2.4.8.1 The following types of goods and services are categorically exempt from competitive procurement requirements:

A. Utility Services: The item or service to be procured is from a utility or a direct access provider and qualifies as a Single Source.

B. Educational Services: Procurement of educational services from a not-forprofit organization.

C. Publications and Subscription Services: Notices, advertisements, and publication services used to post notices required by law or necessary to support the City’s operations. Information sources governed by publisher agreement, subscriptions (on-line or print) to newspapers, journals, and other periodicals. Legal research services and publications used for legal research and analysis.

D. Information Technology Subscriptions: Annual subscription costs for information technology software.

E. Memberships: Memberships in groups or organizations for which competitive procurement is not feasible.

F. Interim Contracts: Interim contracts or extensions of existing contracts where the required goods or services, except professional services, are the subject of an ongoing procurement and where the results of that procurement have been protested, litigation has been initiated or is believed to be forthcoming, or where an unforeseen and intervening event has delayed the award or caused the procurement to be cancelled or a portion of the procurement to be redone; or where the goods or services are or were provided through a contract that has been or is expected to be terminated or suspended. Interim contracts and extensions must be approved by the City Attorney and shall not exceed four (4) months.

2.4.9 Council-approved Exemption
Procurement may be made through noncompetitive methods when the Council has adopted a resolution by at least four (4) affirmative votes determining that the best interests of the City require that the purchase be made without compliance with the formal bid procedure. (TMC §2-7-08 (b)(10))

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2.5.RETURN PROCEDURES

2.5.1 Making a Return
When a return is needed, the department is responsible for coordinating the return, including shipment and initial communication with the vendor. Returns may be necessary for the following reasons:

A. The wrong item received.

B. Item no longer needed.

C. Item received damaged.

D. Received a double shipment.

The item must be packaged and wrapped for shipment including the vendor's address and the Operating Department's return address with the following information:

A. Contact the vendor for a return merchandise authorization number (RMA#).

B. Reason for return.

C. Purchase Order Number.

D. Copy of freight bill and/or packing slip.

E. Copy of the purchase order indicating the item being returned.

2.5.2 Damaged Items
If items are received damaged, make a note on the freight bill and/or packing slip. Make sure to keep the item in the package/box received, if possible. Subsequently, follow the return procedures above. If items are received damaged directly from the vendor, refuse delivery of the damaged items and note the refusal on the vendor and City copies of the invoice and/or receiving report.

2.6.VENDOR RELATIONS
It is to the City's advantage to maintain and promote good relations with suppliers. The City's vendor relations reflect the public image of the City organization. Both the Purchasing Division and Operating Departments are responsible for promoting fairness, integrity, courtesy, and goodwill in their vendor relations.

The Purchasing Division will normally serve as an intermediary between Operating Departments and vendors, obtaining prices, catalogs, samples, and general information on commodities.

However, for planning purposes, it may be to the advantage of Operating Departments to make direct contact with vendors for purposes such as obtaining technical information and cost estimates.

2.7.INFORMATION DISCLOSURE
During open formal bids, not related to public works, all questions should go to Purchasing.

Purchasing will compile the questions into an addendum and ensure the addendum is posted to the City’s e-procurement portal. Price information should not be given to any vendor before the bid process is completed and award letters have been issued.

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2.8.REQUEST FOR INFORMATION/REQUEST FOR INTEREST (RFI)
The Request for Information/Request for Interest (RFI) process is generally used in cases where the City is seeking information to better define the Scope of Services being developed for an upcoming competitive process, generally an RFP, or in cases where the City is seeking to identify potential vendors who might be interested in responding to such an RFP.

The Request for Information/Request for Interest (RFI) process is a separate procurement-related activity as compared to the Request for Information which is an integral part of the competitive procurement process (RFB, RFP, RFQ) where potential vendors request additional information on an open procurement and the City prepares a response through an addendum.

2.8.1 Process

2.8.1.1 The RFI process is not a procurement process governed by code, but rather an information-seeking activity. As such, there are no rules governing the solicitation process, though good judgment should be exercised in crafting the written solicitation and efforts should be made to advertise it appropriately to ensure a satisfactory response.

2.8.1.2 RFIs should only be conducted, when necessary, as they add to the time required to complete the subsequent RFP process. To avoid such delays, the RFI process should be skipped if sufficient Scope of Work information and a ready pool of potential contractors exist to facilitate conducting an RFP.

2.8.2 Evaluation
There are no formal evaluation or award processes, as an RFI seeks only to gather information.

2.8.3 Negotiations
In cases where only one vendor responds to the RFI, the City may document that insufficient marketplace competition existsto conduct a competitive process and may proceed with negotiating and awarding an agreement with the single vendor, subject to Purchasing Officer approval under the sole-source justification process defined in Section 2.4. However, departments shall not conduct RFIs to circumvent the competitive RFP process.

2.8.4 RFI Documents
RFI documents may consist of a simple open letter requesting responses be sent to a specified person or location by a specified time and date. Purchasing documents may be used as a template.

2.9.INSURANCE REQUIREMENTS
City policy requires all vendors providing services, materials, or construction to the City to indemnify and defend the City for claims arising from their performance of the contract and supply proof of insurance coverage to the City. The proof the City requires is usually in the form of certificates of

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coverage provided by the contractor’s broker or carrier. Proof of insurance is required whether the vendor is providing services under a purchase order or a contract.

2.9.1 Insurance Provisions in Procurement Documents

2.9.1.1 Bid documents shall include a form for the bidder's bond when a security requirement is imposed. When required, the bid document shall also include sample performance and payment bond forms.

2.9.1.2 RFP documents shall include a form outlining the City’s minimum insurance requirements for the resultant contract, if any. Consult with Risk Management for assistance in identifying the appropriate insurance requirements.

2.9.1.3 Public Works of Improvement (construction and maintenance) projects require bonding as follows:
a. Bid Bonds - Bidder's securities are applicable to all public projects and protect the City's interests in the event that a bidder refuses to honor its bid or fails to enter into a contract awarded by the City. Generally, 10% of the total bid, though the City may adjust this amount. May be a surety bond, cash, or certified or cashier's check. (PCC §20170, 20171, 20483) b. Performance Bonds – Performance sureties secure fulfillment of a contractor's obligations and are required for public projects with an estimated contract price of $25,000 or more. The life of the performance bond may be required to extend beyond the completion of the main work under the contract to cover any warranty period. The instrument must be a surety bond for 100% of the total contract price - no alternative payment methods are permitted. (PCC §20483)
c. Payment Bonds – The payment bond assures the contractor's full discharge of its obligations to its subcontractors, suppliers, and other labor used on the project and is required for public projects with an estimated contract price of $25,000 or more. In all Public Works of Improvement (construction and maintenance) contracts, and contracts for the procurement of services or products which involve subcontracting, a payment bond may be required. The instrument must be a surety bond for 100% of the total contract price – no alternative payment methods are permitted. (Civil Code §3247 and §3248). The City has some discretion with regards to acceptable bid bond alternatives, but not for performance and payment bonds. If a bidder is unable to secure both performance and payment bonds in cases where they are mandatory, then the City must move on to the next-lowestpriced responsible and responsive bidder.

2.9.2 Insurance Provisions in Purchase Orders and Contracts

2.9.2.1 All contracts will include insurance requirements based on the nature of the contract. Types of insurance required may include, but are not limited to, general liability, worker’s compensation and employer’s liability, professional liability, contractors, builder’s risk, cyber, contractor’s pollution, commercial automobile, and umbrella.

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2.9.2.2 Purchase orders will also include insurance requirements.

2.10. CONFLICT OF INTEREST
Provisions requiring the potential vendor(s) to attest that the vendor has no conflicts of interest with the City are included in the RFB/RFP/RFQ template documents, the standard contract templates, and the standard purchase order provisions.

2.11. WAIVER OF DEFECTS AND TECHNICALITIES
The City may waive defects and technicalities in bids or proposals when to do so is in the best interests of the City.

2.12. PROTESTS AND APPEALS

2.12.1 General
Potential bidders, proposers, and sub-proposers wishing to protest or appeal a decision made in connection with the solicitation or award of a contract may protest following the procedures below. Protests or appeals not submitted in accordance with such procedures will not be reviewed. The protest procedure described herein is not applicable to public projects for construction. In the case of these projects, refer to the project specifications for protest procedures (see Sections 6.9 and 6.10.6).

2.12.2 Protest Submittal
Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the City of Turlock Purchasing Officer. Non-awarded bidders may file a written protest through email or certified mail no later than five (5) business days after the date of the Notice of Intended Award. Such protests must be received by the Purchasing Officer before 5:00 PM local time on the last day of the five (5) business day protest period. Protests may be submitted to the City of Turlock Purchasing Officer through email at [email protected] or at 156 S.

Broadway Suite 270, Turlock, CA 95380. Protests filed with the Purchasing Officer shall:
a. Include the name, address, business telephone number, and email address of the protestor;
b. Identify the project under protest by name, solicitation number, and closing date; c. Contain a concise statement of the grounds for protest. Appeals should address only areas regarding bid contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest in the rating process, and inappropriate or unfair competitive procurement grievances regarding the bid process. RFB, RFP, or RFQ processes and procedures, including evaluation criteria, shall not be proper grounds for protest. Concerns related to those issues must be raised and addressed, prior to the bid or proposal opening date to allow adjustments before the evaluation of bids or proposals; and d. Include all supporting documentation, if any. Documentation submitted after filing the protest will not be considered during the review of the protest or during any appeal.
e. The procedure and time limits set forth in this Section are mandatory and are the

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bidder’s sole and exclusive remedy. Failure to comply with these procedures and time limits shall constitute a waiver of any right to further pursue a protest. f. The bidder’s filing of a protest shall not preclude the City from rejecting all bids or proposals and re-advertising a contract. Rejecting all bids or proposals shall render a protest moot and terminate all protest proceedings.

2.12.3 Protest of Non-responsive and Non-responsible Bidders If the Purchasing Officer determines that the apparent lowest bidder is either nonresponsive or non-responsible, the Purchasing Officer shall reject the bid. The Purchasing Officer shall notify the bidder in writing that the bid has been rejected and state the basis for the rejection. The bidder may protest the Purchasing Officer’s decision following the procedure established in 2.12.2.

2.12.4 Protest Review
a. Upon receipt of a protest, the Purchasing Officer shall review all submitted materials, create and retain a written record of the review, and respond in writing at least generally to each material issue raised in the protest no later than ten (10) business days after receipt of the protest.
b. If the solicitation is for goods or services that are expected to be funded, in whole or in part, with federal funds, the Purchasing Officer shall promptly notify the appropriate federal agency of the receipt of a third-party contract protest, in accordance with the Common Grant Rule (49 CFR Part 18). c. If the protest cannot be resolved by mutual agreement, or if the protesting bidder is not satisfied with the decision of the Purchasing Officer, the protesting bidder shall have the right to appeal to the City Manager, in writing, within five (5) business days after notification of the Purchasing Officer decision.
d. If the protesting bidder is not satisfied with the decision of the City Manager, except as otherwise provided below, the final level of appeal is with the City Council. The protesting bidder may appear at a City Council meeting to be heard by the Council. If the solicitation is for goods or services that are expected to funded, in whole or in part, with federal funds, the protesting bidder may have additional protest escalation options as outlined in the respective solicitation.

In general, the filing of a protest should cause the solicitation proceedings subject to protest to be halted until the appeal is resolved. In order to allow essential City functions to continue, the City may proceed with the solicitation or award of the contract, despite the protest, upon an adequate determination in writing by the City’s Purchasing Officer that such action is necessary. It is expected that such determination will occur only in those few circumstances where it is necessary to protect a substantial interest of the City of Turlock.

In an effort to limit frivolous protests, protestors who file two (2) protests within twelve (12) calendar months, whose protests are not resolved in their favor, may be withheld from future bids or proposals.

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SECTION 3 : REQUEST FOR BIDS PROCESS

3.1.BIDDING PROCESS
Bidding requirements are detailed in the Municipal Code Title 2, Chapter 7, Sections 2-7-08 and 2-7-

09. In addition to the legal bidding requirements, there are instances when sound fiscal and fair business practices dictate that the City would bid items that would normally be exempt from the bidding process. The procedures detailed below incorporate both the legal requirements of the City Municipal Code and the intent to obtain the best value at the lowest cost to the City.

Except as otherwise permitted in Section 2 of this policy, purchases of equipment, materials, supplies, and services shall be awarded through a competitive procurement process. The Request for Bids (RFB) process is appropriate for procuring services and goods where the scope of work is well-defined and the selection is price-driven. The process requires additional lead time when bonds are required, when delivery or performance will occur over time, or for costly or complex procurements.

3.2.BIDDING REQUIREMENTS

3.2.1 Purchases Up to Five Thousand Dollars ($5,000.00) Purchases up to $5,000.00 may be made without soliciting quotes or bids.

3.2.2 Informal Bid Process
The Informal Bid Process is applicable to purchases over Five Thousand Dollars ($5,000.00) up to Twenty-Five Thousand ($25,000.00).

3.2.2.1 A large percentage of the City budget is spent on commodities and services that fit into this category.

3.2.2.2 Informal bid procedures should be followed for these purchases.

3.2.3 Formal Bid Process
The Formal Bid Process is applicable to purchases greater than Twenty-Five Thousand Dollars ($25,000.00).

3.2.3.1 This category of procurement requires that formal written bids be solicited from prospective bidders and that sealed bids be directed to the Purchasing Officer.

3.2.3.2 Since the complexity of bid specifications will vary in this category, each bid package is susceptible to different time elements. In most cases, however, the bid opening is set no less than 14 days from the publication of the first public notice.

3.2.3.3 For purchases exceeding signing authority outlined in section 2.1.2 (d) and (e), after the bids have been opened, the results will be forwarded to the City Council for consideration of an award.

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3.3.INFORMAL BIDDING PROCESS

3.3.1 Obtaining Quotes
The requesting department should solicit a minimum of three (3) quotes. Quotes may be obtained through a vendor’s website, email, or phone. If a phone quote is taken, written notes should be prepared identifying the vendor, the name of the vendor representative who provided the quote, and the quoted price and terms. The quote documentation should be attached to the purchase order before the purchase order is submitted to Purchasing.

3.3.2 Time Element
Quotes must be obtained and a purchase order created prior to placing an order. If no quotes have been obtained, the time element will depend upon the vendor's response.

3.4.FORMAL BIDDING PROCESS
A Request for Bids shall include detailed specifications, general provisions, special provisions, and in some instances bond forms, legal statements, affidavits, or other documents. The bidder submits the required information in a sealed bid for public opening by Purchasing at a specified date, time, and place. The outcome of this bidding is summarized in a bid summary and is available to the requestor for review on e-procurement portal that can be found on the City’s website.

3.4.1 Specification Writing

3.4.1.1 It is the responsibility of the requesting department to develop comprehensive specifications that will describe the commodity or service requested so that detailed specifications can be prepared, and at the same time ensure that they are broad enough to allow competition. Care should be taken not to include specifications that have the effect of limiting the bid through specifications that have little or no bearing on the end function of the goods or services.

3.4.1.2 The requesting department should also include technical specifications. Technical specifications shall include detailed descriptions of both the qualitative and quantitative nature of the supplies, equipment, materials, routine services, or construction to be procured. They must also set forth the minimum essential characteristics and standards to which the products and services must conform to satisfy the City's needs. The use of blueprints, diagrams, charts, and maps is encouraged to clarify the requirements of the specification. Technical specifications shall not be drafted to unduly restrict competition. (2 CFR 200.319(d)(1)) Brand names may be used in technical specifications only when it is impractical or uneconomical to specify clear and adequate descriptions of the technical requirements for a particular type of needed product. Brand names may also be specified if a finding is made and described in the procurement documents that a particular brand or trade name is required: (PCC 3400(c)) A. In order that a field test or experiment may be made to determine the product’s suitability for future use.

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B. In order to match other product’s in use on a particular public improvement either completed or in the course of completion.

C. In order to obtain a necessary item that is only available from one source.

D. In order to respond to an emergency declared by the State or a local agency, but only if the declaration is approved by a four-fifths vote of the governing board of the local agency issuing the invitation for bid or request for proposals.

In all cases where brand names are used, bidders shall be afforded the opportunity to propose to the City a substitute alternate product of equal quality or value. The City's decision to approve or disapprove such an alternate product shall be final and binding on the bidder. Note that additional restrictions on using brand-name specifications may apply to federally-funded procurements. Refer to Section 7 for additional details.

3.4.1.3 The Purchasing office will review specifications for clarity and completeness. If in the opinion of the Purchasing Officer, the specifications are incomplete or restrict the bidding process, requests will be returned to the ordering department to include more detail or substantiate their requirements for restrictive specifications. The laws affecting government procurement require that the City maintain a competitive market commitment and that the purchasing records of the City are of public record.

3.4.2 Procurement Package
The requesting department shall develop the procurement package within the eprocurement portal along with any other documents necessary to implement the process.

These shall include but are not limited to:
a. Documentation, technical specifications, and scope of work which adequately describe the goods or services required.
b. Special terms and conditions that apply to the specific procurement. c. Estimated cost of the contract. The requesting department should ensure they have adequate funding to cover the resultant contract at the time of execution. d. A suggested project coordinator, when appropriate, whose duties will include acting as a liaison between the requesting department and Purchasing. e. A suggested contract administrator, shall endeavor to resolve any problems concerning adherence to terms and conditions of the contract. When appropriate, the contract administrator shall also fill the role as the project coordinator. f. Procurement Package Checklist, which includes a section to document approval by the head of the requesting department.

Purchasing will review the requesting department's documentation and confirm that the procurement is appropriate for the sealed bidding process. If the procurement method is not appropriate, Purchasing will work with the requesting department to identify the best method to procure the requested goods or services.

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3.4.3 Bid Documents

3.4.3.1 The requesting department shall prepare RFB documents under the supervision of the Purchasing Division. Purchasing shall establish a preliminary schedule of events with the department, based upon the anticipated date of advertisement, which designates the date upon which all changes, comments, and required approvals must be submitted to Purchasing. Such a schedule shall permit a sufficient time period for review of the contract documents by the individuals involved.

3.4.3.2 The RFB documents will be prepared utilizing the RFB fillable template. The document will contain:

A. Formal Bid Guidelines
B. Scope of Service
C. The process for Submitting Proposals
D. A description of the process for evaluating proposals and selecting the bid recommended for award.

E. A description of prohibited communications.

F. A section requiring the proposer to represent there are no conflicts of interest.

G. Standard terms and conditions
H. Draft agreement
I. Applicable Ordinances and Programs

3.4.4 Bid Advertising
The Purchasing Officer or authorized designee shall publicly advertise the Request for Bid ("Notice") to notify potential bidders of the title and nature of the contract and of the date, time, and place of the bid opening. Purchasing will publish the Notice in the local newspaper. The advertisement shall state the time and place for receiving and opening sealed bids and shall describe in general terms the work to be done. The Notice shall also inform bidders of applicable requirements under federal or state laws. The Notice shall indicate whether bonding (i.e., bidder's security) is required. Generally bonding is only required for Public Works contracts. The Notice shall also designate the method for obtaining copies of the Request for Bid. (PCC § 22032(b), PCC § 22034, PCC § 22037) a. RFBs will be open no less than 14-30 days. The Purchasing Officer will determine the number of days RFBs will be open based on the nature and complexity of the goods or services being procured.
b. City employees, and consultants or contractors under the supervision of City employees, shall refrain from discussing with prospective bidders any details of goods or services advertised for bid, unless so authorized by Purchasing. c. It is Purchasing's policy to not disclose a Bid List prior to bid opening. Bid List disclosure is not required if the public interest served by temporarily withholding said

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information clearly outweighs any conceivable public interest served by disclosure. (California Public Records Act, Government Code § 6255).

3.4.5 Delivery Time
Delivery time will be predicated upon the industry standards for the type of commodity ordered. In most instances, the City will require a specific delivery date, but in some cases, delivery time is an item that is included in the bid proposals that the prospective vendor must address.

3.4.6 Pre-Bid Conference
If a Pre-Bid Conference is scheduled, the Notice shall advise of the date, time, and location of the conference, if the conference is virtual, the Notice should include the link to the virtual meeting. For in-person conferences, an attendance sign-in sheet will be used as a permanent record of the Pre-Bid Conference and shall contain the names, contact information, and business affiliations of all bidders and other interested persons in attendance. For virtual conferences, a record of the participants attending will be generated from the meeting software and retained with the bid documentation.

3.4.7 Qualifications of Bidders
In contracts where the nature of the work is such that the qualifications of the bidders are essential criteria for evaluating the bidders' responsibility, the requesting department should identify such criteria in the Special Provisions.

Such provision shall clearly state that the City may reject any bid that does not meet the requirements stated in the qualification’s clause. Included in such clause shall be requirements that bidders demonstrate they are regularly engaged in the manufacture, construction, or provision of the work or product called for in the contract, and that they have the necessary resources, facilities, and personnel to perform under the contract.

Additionally, bidders must attest that they have previously and satisfactorily performed work comparable to that specified in the contract. Finally, bidders may be required to provide adequate references. The requesting department may prepare and include with the bid documents a form to be completed by bidders that covers the qualifications requirements.

3.4.8 Pricing Schedule
The bidder's completion of the Pricing Schedule (also known as a "Form of Bid") shall constitute the bidder's acceptance of all the terms and conditions contained in the bid documents and shall also indicate the bidder's prices. The requesting department and Purchasing shall develop the Pricing Schedule.

The Pricing Schedule shall seek separate cost quotations for all relevant aspects of the procurement, including, where applicable, unit price, extended price, sales or use taxes, and cost of installation and delivery. In all cases, the Pricing Schedule shall be structured to allow the City to make an objective comparison of all bids. Whenever possible, this will be accomplished by requesting a Total Bid Price.

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3.4.9 Bid Addenda
a. All bidder questions will be entered and answered in the e-procurement portal. All bidders shall be advised to prevent any one bidder from obtaining an unfair advantage.
b. Once the Notice has been published, any necessary changes, modifications, or adjustments to specifications, requirements, bid quantities, corrections, deadline extensions, or otherwise revise the bid documents shall be accomplished through the issuance of written Addenda, and authorized and published by Purchasing. No private modifications shall be made.
c. All technical Addenda shall be drafted by the requesting department and approved by Purchasing before publishing. Addenda shall identify the bid number and title, date of issuance, Addendum number, and specific reference to the provisions in the bid documents being amended and the substance of such amendment. d. Purchasing shall publicly issue Addenda so that it is available to all firms or persons through the e-procurement portal.

3.4.10 Bid Opening
a. Bids shall be submitted electronically through the e-procurement portal before the specified time and date.
b. The e-procurement software will date and time stamp sealed bids as they are received. Sealed bids shall remain unopened and stored securely until the public opening date and time specified in the Request for Bid or subsequent addenda. c. Any bids received after the specified date and time of bid opening will not be accepted by Purchasing.
d. Bids shall be opened publicly by the Purchasing Officer or designee along with another member of the Purchasing staff at, or immediately after, the date and time noticed for the bid opening.
e. No bidder or interested party will be excluded from the bid opening. f. A bid opening attendance record shall be prepared at the time of the opening, containing the names, contact information, and business affiliations of all bidders and other interested non-City persons in attendance.
g. Bid pricing shall be read aloud by the person opening the bids. Upon request, other non-confidential information contained in the bid forms shall also be read aloud or otherwise made available for inspection. Members of the public shall be permitted to witness the bid opening.
h. From and following the specified date and hours of the bid opening, no bidder shall be permitted to change their bid. If the opening of the bids is delayed beyond the time specified in the Notice, all bidders shall be so notified. i. Original bid documents shall be retained on file in the e-procurement software, until no longer required by the City's Records Retention Policy, or other applicable law.

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3.4.11 Evaluation of Bids

3.4.11.1 Criteria
Contract award, if any, shall be made to the lowest-priced responsive and responsible bidder which is defined as the bidder submitting the lowest-priced bid that materially conforms to all requirements of the request for bids, and has demonstrated ability to perform the work. The criteria for evaluating bids shall be lowest monetary bid, the responsiveness of the bid, and responsibility of the bidder. Purchasing shall be principally responsible for the evaluation of bids. In addition, the requesting department shall review the bids for compliance with Technical Specifications and Special Provisions.

3.4.11.2 Price/Cost Analysis
Where more than one bidder submits a proposal, Purchasing shall conduct a price analysis of the bids. In cases where only one bid is received or it is determined that there was a lack of adequate competition for the contract, Purchasing shall conduct a cost analysis, unless the reasonableness of the bid price can be established on the basis of a catalog or market price for a similar commercial product sold in substantial quantities to the general public, or on the basis of prices set by law or regulation. Purchasing shall examine the bids to determine which bid is the lowest in price, or highest in price when appropriate (for example, when leasing out City property). In doing so, staff shall observe the following rules:
a. Any formula for determining the basis for evaluating bids, as described in the contract documents, shall be utilized;
b. The unit price shall govern whenever both unit price(s) and extended price(s) or total(s) are given;
c. All bids showing item extensions and/or totals shall be reviewed for accuracy. Any errors in bidders' calculations shall be noted on a separate sheet of paper. No corrections or changes are to be made on or to the vendor's bid. Purchasing shall review the terms of payment for the effect of those terms upon the bid price. Therefore, where specified in the contract documents, terms such as discounts, transportation costs, sales taxes, and other costs shall be considered in determining which bid is the lowest (or highest) in price. Payment discounts may only be used to determine low bid if payment terms are twenty (20) days or more and prior experience of the City indicates that such discounts are generally taken.

3.4.11.3 Responsiveness
a. Purchasing shall determine whether the lowest or highest (if applicable) monetary bid is responsive to the contractual and technical requirements, and review the bid documents to ensure that the bidder has made no unauthorized deletions, amendments, or other changes. Purchasing shall verify that the required proposal forms and certificates have been completed and that all signatures are in order. Purchasing may determine whether the deficiency is a minor irregularity (e.g., omission of a signature

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on a form, or a bidder's security submitted in an improper amount), or whether the deficiency is more substantive in nature (e.g., taking exception to warranty provisions, or extending the delivery period). b. Purchasing may contact the bidder and discuss the aspects of any bid that appears non-responsive. With respect to deficiencies representing minor irregularities, the bidder may be given the opportunity to correct the deficiency so that the bid may be considered responsive. If the bidder does not correct the minor irregularity and make the bid responsive, or if the deficiency is substantive in nature, Purchasing shall determine which bidder is the next lowest or highest monetary bidder and shall follow the procedure above to determine the responsiveness of that bidder.

3.4.11.4 Responsible Bidder
The responsible party shall determine whether the lowest-priced responsive bidder is a "responsible" bidder, i.e., whether such firm or person has sufficient experience, qualifications, and financial stability to perform the contract. The criteria to be used in making such determination may include the bidder's experience and history of service to the City, if any; the bidder's responses on those proposal documents requiring a listing of experience, qualifications, and references, if required; and the expertise, dependability and financial stability of the bidder as revealed to the City from any other legal source. In making this determination, Purchasing may cite the minimum requirements or specifications set forth in the Special Provisions and Technical Specifications.

3.4.11.5 Rejection of Bids
A. The City Council or City Manager have the right to reject any and all bids when it is in the best interest of the City to do so. Any determination to reject the lowest-priced bid on the basis that the bidder is not responsible or that the bid is not responsive may only be made if there are sound documented reasons evidencing the inability of the bidder to perform the contract, and after notice and an opportunity to have a hearing has been provided to the bidder through the usual Protest process. (TMC §2-7-09(c)(4)) B. Following bid evaluation, Purchasing may recommend rejecting bids in cases where:

1. The bids received were too high, or the budgeted funds are insufficient to cover the amount of the contract, even if awarded to the lowest-priced responsible bidder;

2. None of the bids were responsive to the requirements of the contract documents;

3. None of the bidders were deemed sufficiently responsible to perform the contract in a satisfactory manner; or

4. Purchasing determines that awarding the contract would not be in the best interests of the City, based upon sound, documented business reasons.

C. The reason for rejecting the bids should be documented and maintained in

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the bid file, along with the City Council’s or City Manager’s approval.

3.4.11.6 Tied Bids
In any case where two identically priced responsive and responsible bids are also the lowest (or highest) priced, Purchasing shall determine contract award using the following protocol:

1. Qualified local vendor(s) shall have preference over out-of-City vendor(s). (TMC §2-7-09 (c)(5))

2. The City Council may accept the bid it chooses or accept the lowest bid made by negotiation with the tie bidders at the time of the bid opening. (TMC §2-7-09(c)(6))

3.4.12 Award of Contract

3.4.12.1 Purchasing may award a contract to the lowest-priced responsive and responsible bidder whose proposal materially meets the specifications and requirements outlined in the Request for Bid documents. In the case of revenuegenerating bids, an award will be made to the highest-paying responsive and responsible bidder. Upon completion of bid evaluation and analysis, Purchasing shall notify all bidders in writing of the City’s intent to award a contract. The successful bidder must execute the Agreement and related documents, and provide proof of insurance, within the time specified.

3.4.12.2 If the City intends to award a contract to a bidder other than the apparent lowest priced bidder, Purchasing shall inform each bidder whose total bid was less than that bid of the successful bidder and the reasons for the decision.

3.4.13 Contract Administration

3.4.13.1 Upon contract award and execution, the department shall maintain a contract file. The requesting department head or designated Project Manager shall be responsible for monitoring and reviewing the project to determine whether contract terms and conditions are being met, and for approving invoices for payment.

3.4.13.2 The requesting department, shall endeavor to resolve any problems concerning adherence to terms and conditions of the contract. All financial matters shall be coordinated with the Finance Department.

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SECTION 4 : REQUEST FOR PROPOSALS

4.1.REQUEST FOR PROPOSALS (RFP)
Except as otherwise noted in Section 2 of this policy, purchases of equipment, materials, supplies, and services shall be awarded through a competitive procurement process. The Request for Proposals (RFP) process is best suited to procurements where non-price factors are more important than pricing. When procuring Architectural and Engineering (A&E) services, the Request for Qualifications (RFQ) process is used instead (refer to Section 5).

Under the RFP approach, the award of a contract is made on a “best value” basis by identifying the most cost-effective solution to the City’s needs, with both price and non-price factors considered. Evaluation criteria identified in the RFP solicitation documents are subsequently used by an evaluation committee for scoring received proposals. The award need not be made to the lowest-priced proposer; however, in such cases selection must be based on written documentation explaining why the lowest-priced proposer was not selected. Proposers shall be afforded the right to appeal the City’s selection pursuant to the protest and appeal provisions outlined in the RFP documents and Section 2 of this manual.

4.2.RFP PROCESS

4.2.1 Development of Scope of Work and Scoring Criteria

4.2.1.1 It is the responsibility of the requesting department to create a comprehensive scope of work that will describe the commodity or service requested so that detailed specifications can be prepared, and at the same time ensure that they are broad enough to allow competition. Care should be taken not to include specifications that have the effect of limiting qualified vendors through specifications that have little or no bearing on the end function of the goods or services.

A. The requesting department should include a clear description of the problem to be solved.

B. Identification of what the proposer should accomplish. This would include any desired approach to the problem; practical, policy, technological, and legal limitations; specific questions to be answered; description of the items to be delivered; format and number of copies of any required reports; and the nature of the City’s assistance and cooperation which will be available to the proposer.

C. A time schedule including dates for award of contract, commencement of performance,submission of progressreports, if any, and completion.

D. Payment schedule, including whether progress payments will be allowed.

4.2.1.2 The requesting department should also develop a scoring rubric that adequately addresses the proposer’s qualifications and capabilities to complete the tasks

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outlined in the scope of work. Specifically, the requesting department should:

A. Identify scoring evaluation factors. The factors may include technical capabilities, experience and qualifications, cost and pricing, approach and methodology, compliance with requirements, and references and past performance.

B. Assign a weight to each identified evaluation factor.

C. Identify scoring metricsfor each factor. For example,scoring metricsfor approach and methodology may relate to the project plan, timeline, and risk management strategies; while metrics for price may relate to the total cost, cost breakdown, and value for money.

D. Develop the scoring rubric that outlines how points will be allocated for each criterion. Verify that the rubric aligns with the weights assigned to each factor.

E. For procurements for professional architectural, engineering or related services that are expected to lead to construction, state law (California Government Code 4526) and federal law (40 USC Chapter 11 “Brooks Act”)require thatselection be made solely on the basis of qualifications, which does not allow for the consideration of cost or price during the selection process. Examples of services described in 49 USC Section 5325(b) include: program management, construction management, feasibility studies, preliminary engineering, design, architectural, engineering, surveying, mapping or related services. Once the mostqualified proposer is identified for these services, the City will negotiate costs to obtain pricing that is fair and reasonable. See Section 5 for further information. (Government Code Section 4526)

4.2.2 Procurement Package
The requesting department shall develop the procurement package within the eprocurement portal along with any other documents necessary to implement the process. These shall include but are not limited to:
a. Documentation and scope of work/services which adequately describe the goods or services required.
b. Scoring rubric, including identification of the related evaluation factors and metrics.
c. Special terms and conditions that apply to the specific procurement. d. A proposed schedule including advertising and contract commencement dates. e. Estimated cost of the contract. The requesting department should ensure they have adequate funding to cover the resultant contract at the time of execution. f. A suggested project coordinator, when appropriate, whose duties will include

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acting as a liaison between the requesting department and Purchasing. g. A suggested contract administrator, shall endeavor to resolve any problems concerning adherence to terms and conditions of the contract. When appropriate, the contract administrator shall also fill the role as the project coordinator. h. Procurement Package Checklist, which includes a section to document approval by the head of the requesting department.

Purchasing will review the requesting department’s documentation via the eprocurement portal and confirm that the procurement is appropriate for the RFP process before proceeding further. If the procurement method is not appropriate, Purchasing will work with the requesting department to identify the best method to procure the requested goods or services.

4.2.3 RFP Documents
The requesting department shall prepare the RFP template and related documents under the supervision of the Purchasing Officer. Purchasing shall establish a preliminary schedule of events with the department, based upon the anticipated date of advertisement, which designates the date upon which all changes, comments, and required approvals must be submitted. Such a schedule shall permit enough time for review of the contract documents by the individuals involved. Although the provisions and requirements in RFP documents may vary, the RFP documents shall, at a minimum, contain the following items:

4.2.3.1 RFP Template
The RFP documents will be prepared utilizing the RFP fillable template. The document will contain:

A. Proposal Formal Guidelines
B. Scope of Service
C. The process for Submitting Proposals
D. A description of the process for evaluating proposals and selecting the proposal recommended for award.

E. A description of prohibited communications.

F. A section requiring the proposer to represent there are no conflicts of interest.

G. Standard terms and conditions
H. Draft Agreement
I. Applicable ordinances and programs

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4.2.3.2 Notice Requesting Proposals
The notice requesting proposals (“Notice”) is a publicly advertised document that notifies potential proposers of the title and nature of the contract, the date for a Pre-Proposal Conference, if one is scheduled, and establishes the subsequent date and time by which proposals must be submitted to the City.

The Notice shall also inform Proposers of significant requirements under federal or state laws, if any. The Purchasing Officer or authorized designee shall publicly advertise the Notice, which shall refer to and incorporate by reference all RFP documents (i.e., the General Conditions and Instructions to Proposer, the Special Provisions, the Technical Specifications, and other certificates, forms, and documents), and shall designate the method for obtaining copies of such documents.

4.2.3.3 Pre-Proposal Conference
If a Pre-Proposal Conference is scheduled, the Notice shall advise of the date, time, and location of the conference. An attendance sign-in sheet will be used as a permanent record of the Pre-Proposal Conference and shall contain the names, contact information, and business affiliations of all Proposers and other interested persons in attendance.

4.2.3.4 Qualifications of Proposers
A. In contracts where the nature of the work is such that the qualifications of the Proposers are essential evaluation criteria, the requesting department shall include among the RFP documents a clause setting forth such required qualifications. Contracts for services shall contain such clauses. In addition, contracts for the provision of supplies, equipment, and materials, where a specially manufactured product or technical guidance and advice are called for, shall also contain a provision regarding the qualifications of Proposers. Such provisions shall clearly state that the City may reject any proposal that does not meet the requirements stated in the Qualifications clause. Included in such clause shall be requirements that Proposers demonstrate they are regularly engaged in the provision of the work or product called for in the contract, and that they have the necessary experience, training, resources, facilities, and personnel to perform such work.

B. Additionally, Proposers must attest that they have previously and satisfactorily performed work with characteristics comparable to those specified in the contract. Finally, Proposers may be required to furnish adequate references. The requesting department may, at its option, prepare and include with the RFP documents a form to be completed by Proposers that will cover the qualification requirements described herein.

4.2.3.5 Scope of Work / Services
A. The RFP shall include the scope of work and services being requested, applicable terms and conditions, the time in which the project must be completed,

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requirements concerning coordination with other entities, other information that may be useful in the preparation of the proposal, and evaluation criteria specifically tailored to the project. Such criteria shall include the consultant's proven experience and competence, bondability, insurability, understanding of the scope of work, financial ability, resources to perform the work, willingness to cooperate with City Purchasing and technical staff, and proposed method for assuring timely and acceptable performance and management of the work.

B. In the event that the City assigns weighted values to the evaluation criteria, such values shall be indicated in the RFP. In addition, résumés of the consultant's staff may be requested to allow the evaluation committee to determine the staff’s training, education, experience, and overall competence to perform the work.

C. Specifications must include detailed descriptions of the qualitative and quantitative nature of the supplies, equipment, materials, or services to be procured. They must also set forth the minimum essential characteristics and standards to which the products, services, or work must conform to satisfy the City's intended use. The use of blueprints, diagrams, charts, and maps is encouraged to clarify the specifications requirements.

D. Specifications shall not be drafted to unduly restrict competition. Brand names may be used in Technical Specifications only when it is impractical or uneconomical to specify clear and adequate descriptions of the technical requirements for a particular type of needed product. In all cases where brand names are used, Proposers shall be afforded the opportunity to propose to the City a substitute alternate product of equal quality or value. The City's decision to approve or disapprove such an alternate product shall be final and binding on the Proposer.

E. Note that additional restrictions may apply to federally funded procurements.

Refer to Section 7 for additional details.

4.2.3.6 Pricing Schedule
A. Whenever reasonable and appropriate, a firm not-to-exceed price quotation shall be requested in the RFP. In other cases, the RFP shall solicit a labor fee schedule for all categories of personnel to be utilized by the consultant in connection with the project, and a total proposed project budget.

B. The Proposer's completion of the Pricing Schedule shall constitute both the Proposer's prices and acceptance of all the terms and conditions contained in the RFP documents, unless exceptions are thereto so noted and approved by the City.

Purchasing shall develop the Pricing Schedule in coordination with the requesting department. The Pricing Schedule shall seek separate cost quotations for all relevant aspects of the procurement, including, where applicable, unit price, extended price, sales or use taxes, and cost of installation and delivery. In all cases, the Pricing Schedule shall be structured to allow the City to make an objective comparison of all RFPs.

C. Whenever possible, this will be accomplished by requesting a Total RFP Price.

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4.2.3.7 Advertisement
A. Purchasing will publish the Invitation to RFP electronically, and when required by the funding agency or by law, in at least one newspaper of general circulation.

The advertisement shall state the time and place for the receiving of proposals and shall describe in general terms the work to be done.

B. Generally, RFPs will be open 14-30 days. The Purchasing Officer will determine the number of days RFPs will be open based on the nature and complexity of the goods or services being procured. City employees, and consultants or contractors under the supervision of City employees, shall refrain from discussing details of the requested goods or services with prospective proposers, unless so authorized by Purchasing.

4.2.3.8 Addenda
A. All proposer questions will be entered and answered in the e-procurement portal.

All proposers shall be able to access the questions and answers through the eprocurement portal, to prevent any one proposer from obtaining an unfair advantage.

B. Any necessary changes, modifications, or adjustments to specifications, requirements, or RFP quantities shall be authorized and publicized by Purchasing.

No private modifications shall be made. Once the RFP has been published, all changes necessary to correct any errors in the RFP documents, to extend deadlines, or to otherwise revise the RFP documents, shall be accomplished through the issuance of a written Addendum, authorized and publicized by Purchasing. No private modifications shall be made.

C. All technical Addenda shall be drafted by the requesting department and shall be reviewed, approved, and published by Purchasing. Addenda shall identify the RFP number and title, date of issuance, Addendum number, and specific reference to the provisions in the RFP documents being amended and the substance of such amendment.

D. Purchasing shall publicly issue the addendum so that it is available to all firms or persons.

4.2.3.9 Proposal Submittals
A. Proposal submittals shall be submitted electronically through the e-procurement portal before the time and date specified in the RFP documents.

B. The e-procurement software will date and time stamp proposal submittals as they are received. The e-procurement software will prevent the submission of proposals after the time and date specified.

C. Proposals are not subject to public examination until the City has made an award announcement. Following the specified date and hours proposals are due, no Proposer shall be permitted to change their proposal, except to correct errors or provide additional information, at the discretion and request of Purchasing.

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Original RFP and proposal documents shall be retained on file in the eprocurement software, until no longer required by the City's Records Retention Policy, or by applicable law.

4.2.4 Evaluation
Proposals are not subject to public examination until the City has made an award announcement. At a minimum, Proposals shall be reviewed by the Purchasing Officer or authorized designee. The Project Coordinator and other City personnel with appropriate technical expertise shall also be included in the review process, as necessary.

4.2.4.1 Criteria
The award shall be made to the Proposer whose proposal is determined in writing to (a) best meet the criteria set forth in the RFP and (b) provide the best value to the City. The review shall adhere strictly to the evaluation criteria set out in the RFP and discussed at the Pre-Proposal Conference, if one is scheduled; no discriminatory waiver of criteria shall be allowed. The conclusions of the reviewers shall be summarized in a memorandum.

4.2.4.2 Selection Process
A. The City shall establish an Evaluation Committee (EC) composed of representatives from the City for the purpose of evaluating the proposals received in response to an RFP. The City may include as part of the Committee qualified representatives from other agencies or entities. Each EC member shall attest in writing that they do not have a conflict of interest in serving in that role for the specified solicitation.

B. Proposal documentation requirements shall be set forth in the RFP to provide guidance regarding the information considered by the EC. The EC shall be responsible for performing the evaluations of each proposal based on the stated criteria.

C. Each member of the EC shall rate the proposals separately unless the proposals are technical in nature, in which case a subject matter expert may be called upon to score that section. The scores of each member of the EC shall then be averaged to provide a total score for each of the proposers.

4.2.4.3 Initial Evaluation: Proposal Submission and Financials Purchasing shall conduct an initial pass/fail analysis of (a) each proposal submittal package for completeness (“responsiveness”), and the Finance Director shall review when applicable (b) the financial stability of each Proposer based upon the Financial Report submitted. Upon completion of this analysis, Purchasing will forward the Qualification Proposals of the passing proposers to the Evaluation Committee (EC).

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4.2.4.4 Evaluation
A. The EC will review and evaluate the Qualification Proposals based on the criteria identified in the RFP, and each proposer will be given a score.

Reference checks will be performed, and proposers may also be required to submit to interviews, provide presentations, allow facility surveys, and other items deemed necessary during the evaluation process. In no case shall the City’s discretionary use or disuse of these optional additional evaluation processes be grounds for protest of an award decision.

B. Should the City exercise the option to interview, only those proposers judged by the EC to be the most qualified to perform the work shall be requested to make a formal presentation to the City. Based on the oral presentation and the written proposal, the evaluators shall make a final ranking of potential proposers.

4.2.4.5 Calculation of Final Score
Upon completion of all phases of the evaluation process, the e-procurement software shall total the scores to rank the proposals and identify the winning proposer.

4.2.4.6 Negotiations
A. The Project Coordinator and those City personnel with technical expertise relating to the project, may negotiate with the highest-ranked proposer to establish a precise scope of work, work schedule and completion date, cost of services, and the method and manner of payment. A recommendation for award may be made upon the successful completion of negotiations as to the terms, conditions, and technical requirements of the proposed agreement.

The recommendation for award should be submitted to Purchasing so award letters may be generated and distributed.

B. If negotiations with the highest-ranked proposer prove unsuccessful, the City shall terminate negotiations with this firm and commence discussions with the next-highest-ranked proposer until a price determined to be fair and reasonable to both parties is obtained. Once negotiations have been terminated with a firm, the City may not go back to that firm for additional negotiations – even if the next lower ranked respondent is higher in price.

4.2.4.7 Award of Contract
A. Award of Contract shall be made on a “best value” basis to the qualified proposer whose proposal best meets the criteria set forth in the RFP and will be most advantageousto the City, with price and all other factors considered.

The City Council shall authorize the award of contracts exceeding $75,000. (TMC §2-7-08(e)).

B. Upon completion of RFP evaluation and analysis, Purchasing shall notify all

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proposers in writing of the City's intent to award a contract. The successful proposer must execute the agreement documents and submit the required Certificate of Insurance within the time specified in the RFP or agreement documents, or if no such time is specified therein, within the time specified in the notice of intent to award issued by Purchasing.

4.2.5 Contract Administration

4.2.5.1 Upon contract award and execution, the e-procurement software will maintain a contract file. The requesting department head or designated Project Manager shall be responsible for monitoring and reviewing the project to determine whether contract terms and conditions are being met, and for approving invoices for payment.

4.2.5.2 The requesting department, shall endeavor to resolve any problems concerning adherence to terms and conditions of the contract. All financial matters shall be coordinated with the Finance Department.

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SECTION 5 : REQUEST FOR QUALIFICATIONS

5.1.REQUEST FOR QUALIFICATIONS (RFQ)
The Request for Qualifications (RFQ) process may be used as an alternative to the RFP process for procuring services, with the chief distinction of the RFQ process being that the award of the contract is made by identifying the most qualified proposer first before entering into price negotiations.

5.2.GENERAL

5.2.1 Process Summary
The RFQ process is similar to the RFP process defined in Section 4 of this Purchasing Manual, except proposers are ranked solely on qualification, without regard to pricing.

Pricing may be requested in the initial solicitation if it is kept separately sealed from the information used to evaluate and rank the proposers. Once the most-qualified proposer is identified, the City may open the selected proposer’s pricing and begin contract negotiations.

Professional services of private architectural, landscape architectural, engineering, environmental, land surveying, or construction project management firms shall be on the basis of demonstrated competence and professional qualifications. Once the mostqualified proposer is identified for these services, the City will negotiate cost to obtain pricing that is fair and reasonable. If it is determined that the pricing is not fair and reasonable, then the City may begin negotiations with the next most qualified proposer. (Government Code Section 4526)

5.2.2 Development of Scope of Work and Scoring Criteria

5.2.2.1 It is the responsibility of the requesting department to provide create a comprehensive scope of work that will describe the commodity or service requested so that detailed specifications can be prepared, and at the same time ensure that they are broad enough to allow competition. Care should be taken not to include specifications that have the effect of limiting qualified vendors through specifications that have little or no bearing on the end function of the goods or services.

A. The requesting department should include a clear description of the problem to be solved.

B. Identification of what the proposershould accomplish. This would include any desired approach to the problem; practical, policy, technological, and legal limitations; specific questions to be answered; description of the items to be delivered; format and number of copies of any required reports; and the nature of the City’s assistance and cooperation which will be available to the proposer.

C. A time schedule including dates for award of contract, commencement of performance, submission of progress reports, if any, and completion.

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D. Payment schedule, including whether progress payments will be allowed.

5.2.2.2 The requesting department should also develop a scoring rubric that adequately addresses the proposer’s qualifications and capabilities to complete the tasks outlined in the scope of work. Specifically, the requesting department should:

A. Identify scoring evaluation factors. The factors may include technical capabilities, experience and qualifications, approach and methodology, compliance with requirements, and references and past performance.

B. Assign a weight to each identified evaluation factor.

C. Identify scoring metrics for each factor. For example, scoring metrics for approach and methodology may relate to the project plan, timeline, and risk management strategies.

D. Develop the scoring rubric that outlines how points will be allocated for each criterion. Verify that the rubric aligns with the weights assigned to each factor.

5.2.3 Procurement Package
The requesting department shall develop the procurement package within the eprocurement portal along with any other documents necessary to implement the process.

These shall include but are not limited to:
a. Documentation, scoring criteria, and scope of work/services which adequately describe the goods or services required.
b. Special terms and conditions that apply to the specific procurement, such as unique qualifications of the prospective vendor.
c. A proposed bidding schedule (including advertising and contract commencement dates).
d. Estimated cost of the contract. The requesting department should ensure they have adequate funding to cover the resultant contract at the time of execution. e. A suggested project coordinator, when appropriate, whose duties will include acting as a liaison between the requesting department and Purchasing. f. A suggested contract administrator, shall endeavor to resolve any problems concerning adherence to terms and conditions of the contract. When appropriate, the contract administrator shall also fill the role as the project coordinator. g. Procurement Package Checklist, which includes a section to document approval by the head of the requesting department.

Purchasing shall review the requesting department's documentation via the eprocurement portal and confirm that the procurement is appropriate for the sealed RFQ process. If the procurement method is not appropriate, Purchasing will work with the requesting department to identify the best method to procure the requested goods or services.

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Turlock City CouncilDecember 9, 2025

Turlock City Council
December 9, 2025