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17 CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING are dealing with active sewer mainlines and laterals that there is always the chance of health risks and spillage and will coordinate with the contractor and the City to ensure that this will be controlled and managed as best as possible. The areas of this project are located in mainly residential areas and some high-density apartment areas such as are located on Devonshire as well, along with certain businesses such as “Extra Space Storage facility”, the Church of God, commercial strip centers, and the post office on Acacia. Coordination with the existing residents and businesses will be critical to this project’s success.
We assume that the contractor will need to utilize the existing sewer lines as bypass lines during the construction of the new lines until the new lines are ready to be tied into the laterals that will need to be field located and protected until the switch over can be made. KOA will ensure that the contractor notifies all impacted parties in advance of work.
KOA has performed some site visits to each location and it appears that the streets are also in need of repair and this project will help to improve this issue as well with the asphalt paving improvement work after the sewer lines are installed as shown on the project plans.
Devonshire Street Harvard Street Acacia / Juanita Street
DESCRIPTION OF SERVICES
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18 CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING Also, while visiting the sites, it was noticed the high amount of traffic on several of these streets and KOA would coordinate with the contractor to make sure that the traffic control is maintained properly on these streets during construction at all times and that there would be flagmen directing traffic as needed to create a safe environment for the public and pedestrian foot traffic as well. If street closures are needed, KOA staff would ensure that the proper closure permits have been pulled and the closure signage is properly in place. Some of this work may need to occur at night such as the sewer lining when the sewer system is less active than in the day time.
CONSTRUCTION MANAGEMENT AND INSPECTION
The designated Construction Manager (CM) and Construction Inspector will provide the required services to successfully complete the project. The basic scope of work will be in conformance to the proposed requirements, which includes Pre-Construction, Construction, and Post Construction phase work, not limited to the following:
• Observe trench excavation, shoring, pipe zone backfill, slurry backfill. • Review material sampling and testing reports.
• Inspect all aspects of traffic control set-up and maintenance for conformance with approved plans. • Interpret construction plans and specifications; prepare and make recommendations on change orders; confer with City engineering staff on design problems if encountered in the field. • Perform final inspection for field acceptance; prepare list of required corrections prior to final acceptance.
• Maintain necessary records of daily operations, including daily project reports, time, material, and equipment reports.
• Coordinate activities and schedules with other entities involved in the construction project. • Keep records pertaining to work assignments, employee information, and inspection work. • Perform public outreach and respond to queries by property owners, contractors, and staff regarding the construction project.
• Inspect construction activities to make sure they are in compliance with City standards and regulations.
• Prepare monthly pay estimates and record amounts of materials that are received or used during construction.
• Address and resolve complaints as they arise. Notify the Project Manager of issues and request assistance when necessary.
• Perform observations, inspections and tests and document findings. • Provide feedback to requests for information.
• Provide regular full time onsite inspection.
• Serve as principal liaison for construction-related activities and coordinate formal interface between stakeholders and service providers.
• Serve as the central point of contact for communications, coordination, support, and advice to the Project Manager.
• Recognize, evaluate and properly resolve and/or make recommendations to unique problems or situations.
• Maintain effective customer service relationship with City staff and the public. • Facilitate contract negotiations.
• Ensure appropriate communications take place with all involved personnel resulting in efficient use of manpower and finances to meet Project milestones and City’s expectations. • Other construction inspection duties as necessary to support City projects in construction. • Provide Labor Compliance review and recommend corrective actions.
DESCRIPTION OF SERVICES
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19 CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING Daily Construction Observation Reports: KOA Inspectors will compile daily observation reports, documenting the contractor’s workforce, material and equipment used; a summary of construction activities, field problems, disputes or claims; resolutions of issues; and directions given to the contractor.
Completed daily reports will be transmitted to the City on a weekly or daily basis.
Problems and Solutions: KOA’s proactive approach serves to anticipate and resolve field problems. Our team is well trained in problem solving. All issues are processed with a sense of urgency and presented to the City with suggested alternatives, cost and schedule impacts, and recommended solutions. KOA will quickly implement the alternative that suits the best interests of the project and the City. KOA will effectively and expeditiously communicate with City staff, Design Consultants and the Contractor to identify conflicts construction problems, coordination issues, and will obtain needed action and response to submittals and RFI’s.
Schedule Control: During the progress of construction, KOA will compare the contractor’s monthly schedule updates to the baseline schedule and any approved time extensions, note shortcomings, and monitor and track corrections by the Contractor to keep the Project Schedule on track. A 4-week lookahead will be required from the contractor, updated weekly, and presented at the weekly construction progress meetings. This tool will keep the entire team looking one month ahead of the project and will facilitate proactive handling of project activities and issues.
Photographs: KOA will prepare and maintain an electronic photo journal documenting the construction progress. Photos will be taken before construction begins, during construction, and upon completion of the project.
KOA’s Construction Inspector will visit the site on a full-time basis during the normal working hours, and when critical activities require verification of construction progress and verification that all work conforms to contract requirements. Deputy and special inspection and materials sampling and testing will be coordinated and provided for by Twining, Inc. as required by the final plans and specifications. KOA will reject work that does not conform to the requirements of the contract documents and will promptly report unacceptable work to the City and contractor.
KOA will enforce all provisions of the Storm Water Pollution Prevention Plan/Best Management Practices.
At a minimum, BMP requirements will be monitored and a specific BMP Checklist will be compiled. Any deficiencies noted will be addressed with the contractor for immediate remedy. Upon a weather report of 40% (or higher) expectancy of rain, a site walk will be conducted to ensure that BMP measures are in place and well maintained.
Materials and Workmanship: KOA will recommend approval of materials and workmanship that meet the contract requirements, in coordination with the authority of the consulting engineer, architect, deputy inspector, or other authorized representative or regulatory authorities having jurisdiction.
Daily Extra Work Reports: KOA will verify contractor’s daily extra work reports documenting force account (time & materials) work. In particular, KOA will monitor that only appropriate worker classifications necessary for approved time and materials work is included on extra work reports. Any inappropriate workforce and/or equipment charges will be promptly rejected and removed from extra work reports.
Progress Payment Processing: KOA inspectors will review the quantities on the payment applications submitted by the contractor and determine whether the amount requested reflects the progress of the contractor’s work. Appropriate adjustments to each payment application will be required by the contractor. When the payment application is acceptable and all backup documentation is verified (certified payrolls, lien releases, etc.), The KOA team is experienced in evaluating complex
DESCRIPTION OF SERVICES
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20 CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING pay applications. It is critical to the City’s best interest that payment application review be performed accurately and prudently to maintain the prime and subcontractor incentives to perform on the projects.
Meetings: Weekly Progress Meetings will be mandatory for the Contractor and staff, and optional or on an as-needed basis for the City and design team staff. All parties are always invited to attend in person or via remote. Special Meetings will be scheduled as needed to discuss important issues or which require detailed discussion or review of plans and specifications. These meetings will follow the weekly meeting to reduce trips if issues are not urgent.
Written Instruction: KOA will issue written instructions to contractor regarding routine matters and/or follow-up of verbal instructions as necessary to properly document project issues.
Plans, Specs and As-Builts: At a minimum, KOA will periodically review the Contractor’s as-built updates on the approved job plan set; identify missing items; and require the Contractor to keep as-built records up to date throughout the project. At the City’s option, KOA will keep its own set of as-built plans which will note the location of subsurface utilities encountered and/or installed; identify where any design or field changes were required (utilizing the corresponding RFI and/or change order numbers); and note the location of critical building components that are covered by finish work. At the end of the project the final as-built plans are submitted to the City within 30 days of construction completion.
Pre-Final Inspection: The Construction Inspector will perform the final job walk and prepare the punchlist (deficiency list). KOA will coordinate and observe completion of required corrections. Should the Contractor lag on a portion of the completion of project work, KOA will estimate the value of the incomplete items and recommend specific retainage in accordance with the contract to preserve the City’s interest. If necessary, a change order will be recommended for approval for completion of the remaining work such that the City may file the notice of completion and start the time after which stop notices and/or claims are no longer valid.
Materials Testing Coordination: KOA will coordinate with Twining, Inc. to schedule and perform quality assurance materials testing to verify compliance of the work with the contract documents. We will review test reports to substantiate compliance and ensure that Certificates of Compliance or source release tags are furnished by the Contractor along with the applicable delivered materials at the project site.
Final Inspection: All corrections must be made before KOA recommends processing of the “Notice of Completion”. KOA is noted for our attention to detail. Not only have we excelled at closing out our own projects, but we have been requested to and successfully closed out our client’s problem projects where our services were not initially utilized. Upon completion of the punch list and final sign off by all project stakeholders, KOA will make recommendations to the City regarding Contractors final progress payment request and prepare final progress payment for submission to City.
Delivery of As-Builts and Close-Out Documents: KOA will review “as-constructed” plans and prepare “as-constructed” reports. KOA will assist the Contractor in maintaining a field set of “as-constructed” plans to be updated daily and delivered to the City upon project completion. KOA will continually document changed field conditions and not rely on the Contractor to document “as-constructed” conditions. They will report and photograph field condition changes. The CM will document and keep these “as-constructed” conditions on plans in his office. KOA will review the Contractor’s submittal of “asconstructed” conditions and compare this submittal to KOA’s own documentation. Discrepancies will be discussed, resolved and recorded. Completed “as-constructed” plans will be submitted to the City.
DESCRIPTION OF SERVICES
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21 CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING Phasing Plan: We will ensure that the Contractor provides, and abides by, the City approved Construction Staging and Phasing plan. Careful planning will be needed to ensure that the new and existing sewer pipes function during construction, laterals are connected appropriately, and potential for spills are avoided. A connection plan will be needed to ensure that the work progresses in an orderly and constructable manner.
Traffic Control Plan: The Contractor will be occupying vehicle travel lanes with the pipeline, and construction multiple manholes and connections. We will require a thoroughly thought out and conforming traffic control plan to deal with daytime work, night time traffic, property access, transit stop access, and emergency vehicle access. The Contractor shall make appropriate provisions for bicyclists and pedestrians, including ADA users.
Staging Area: The Contractor shall provide a suitable staging area such that materials and equipment can be removed from the street on a daily basis. He will be required to sweep and clean the site daily and provide for after-work use of the street.
Plan Review Comments: While reviewing the project plans and performing an initial QA/QC of the plans, we note on Sheet 5 on Buena Vista Street that Note 9 TRENCH BACKFILL is pointing to the sewer pipe, whereas the other sheets include Notes 3 and 6 for the same situation where 8” sewer is to be installed as shown on the profile above on this page. We were not sure if there is new sewer to be installed at this location as well. Upon beginning work, we would review all such comments with the City to verify correctness of the plans and specifications prior to commencement of construction. We also note minor typos that we would clarify with the Contractor and the City (i.e. “REMVOE” “LATERLAL” and “DETAI:” for example).
DESCRIPTION OF SERVICES
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22 CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE -LINING
RESOURCE ALLOCATION
Assumptions
150 Working Days
Full time Prevailing Wage Construction Inspection
Part time CM
Material Testing/Labor Compliance as needed
Construction Asst. Construction Construction Admin/ Material Labor Manager Manager Inspector Tech Testing Compliance
$220 $170 $140 $90 TWINING RTEA
1.1 Communication 16 110
1.2 Meetings 14 70
1.3 Schedule and Budget6 70
1.4 Submittal / RFI Review6 30
1.5 Change Order Management 6 30
1.6 Documentation and Reports6 60
1.7 Miscellaneous 10 100 40
Subtotal (hours) 64 470 40
2.1 Communication 40
2.2 Meetings/Inspection 60
2.3 Schedule and Budget 60
2.4 Construction 980
2.5 Administrative 40
2.6 Project Close-out and Post-Construction Services (Task 5 in RFP)6 40 20 Subtotal (hours)6 40 1200
3.1 Allowance for Material Testing (Twining) 170
4.1 Allowance for Labor Compliance (RTEA) 113
70 510 1200 40 170 113
TASK 3 MATERIALS INSPECTION AND TESTING
TASK 4 LABOR COMPLIANCE
ALL PHASES TOTAL HOURS
TASKS
Construction Management and Inspection Services for
Citywide Sewer Main Replacement and Re-Lining
CIP 5653B
City of Hemet
TASK 1. PROJECT COORDINATION / CM
TASK 2. CONSTRUCTION OBSERVATION
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23 CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
QUALITY CONTROL
KOA has developed Construction Management (CM) procedures that are used as a baseline for capital improvement construction projects. Since every project is unique, we will tailor our procedures to the City’s needs for this project. Procedures for these projects will include a full review of the plans and specifications, and funding source requirements, to develop complete checklists of requirements for construction operations, documentation, and reimbursement requests.
KOA’s quality control plan is written for every aspect of construction management and design. The issues addressed include: adherence to budget; generating a forecast of all potential expenses to maximize time for financial decisions; monitoring and addressing schedule issues; safety monitoring; quality monitoring; progress reporting; documentation control; construction management budget; and morale check of the team. KOA’s main objectives are to construct a project that meets or beats the project requirements with the most economical cost and with minimal frustration for the City. We also strive to fully closeout projects quickly and efficiently with no remaining issues to resolve.
The primary objective of KOA’s quality control program is to ensure that every aspect of the work is constructed in accordance with the contract documents and approved submittals, in compliance with the applicable code and to industry standards. In addition, that it is performed consistent with the owner’s expectation. Regular quality control checks include:
• Obtaining subcontractor input regarding materials, means and methods; • Management of contract documents to assure that only the most current documents are used; • Management of submittals and approvals to ensure complete contract compliance; • Management of samples and all associated approvals to ensure contract compliance; • Verification of site conditions to ensure that all preparatory work required to be performed is complete and that the work areas are safe;
• Monitoring of all contract work-in-progress to ensure that quality standards are consistent with contract documents, which includes testing and deputy inspection; • Documentation of quality procedures, checklists, test and inspections; • Maintain detailed written and photographic records to protect the City against spurious claims.
We will coordinate the designated geotechnical firm, Twining, for materials testing in accordance with the project’s developed Quality Assurance Plan. Should additional Quality Control services be required, KOA and Twining can coordinate with a peer geotechnical firm, such as Ninyo & Moore, for additional testing.
RT Engineering & Associates (RTEA) will provide labor compliance services. KOA with RTEA will compare employee stated wages against Certified Payroll reports and State and Federal Prevailing Wage rates to affirm compliance. KOA will perform labor interviews with construction laborers (typical one from each trade per month minimum). We will verify compliance with state and federal wage rate requirements. KOA can review submitted Certified Payroll statements as well.
KOA will coordinate QA/QC activities on a daily basis and review activities as they happen, to make sure that QA/QC procedures are followed and deficiencies are resolved in a timely and efficient manner.
The CM will maintain a chronological log of all records. Rejected work will be thoroughly documented, photographed, and tracked until repaired or replaced to the satisfaction of the City.
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24 CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE -LINING
AVAILABILITY
KEY STAFF CURRENT PROJECTS/DUTIES CLIENT CONTACT INFORMATION AVAILABILITY % FOR THE
CITY OF HEMET
Chuck Stephan, PE City of Inglewood
Centinela Blvd
Role: Construction Manager
Kenrick Sanderlin,
Associate Engineer,
(310) 412-5333,
[email protected]
60%
City of Anaheim
Water Improvement Projects
Role: Construction Manager
Patrick Kelley,
Assistant Engineer,
(714) 765-5272,
[email protected]
Kevin Higgins City of Hemet
McSweeny Farms – Phase 1 – Punchlist Project
Role: Construction Manager
Steve Loriso,
City Engineer,
(951) 765-2360,
[email protected]
50%
City of Hemet
McSweeny Farms – Phase 2 – McSweeny Bridge and Roadway Improvements Project Role: Construction Manager
Steve Loriso,
City Engineer,
(951) 765-2360,
[email protected]
City of Palm Springs
HSIPL Cycle 7 Traffic Signal Improvements No HSIPL-5282(046), City Project No. 15-32 Role: Construction Manager
Donn Uyeno,
Project Manager,
(760) 322-8364,
[email protected]
Kelli O’Connor City of Brea
Water Improvements, South Brea Neighborhood Water Main Replacement, and South Brea Sewer Repairs Project
Role: Construction Manager
Raymond Contreras,
Associate Engineer,
(714) 671-4411,
[email protected]
100%
David Pastor City of Corona
McKinley Street Grade Separation Waterman Relocation Project Role: Construction Inspector
Morgan Newlin,
Riverside Public Utilities Lead Inspector,
(951) 237-1342,
[email protected]
100%
Patrick Kerrigan City of Eastvale
Role: Public Works Inspector
Cassandra Sanchez PE, QSD
Principal Engineer,
(951) 623-2309,
[email protected]
100%
City of Brea
Steele-Pleasant Hills
Role: Construction Inspector
Raymond Contreras,
Associate Engineer,
(714) 671-4411,
[email protected]
City of Brea
Country Lane
Role: Construction Inspector
Steve Kooyman,
Project Manager,
(530) 318-1066,
[email protected]
Gordon Roberts City of Ontario
ATP Cycle 4 Improvement Project
Role: Construction Inspector
Tricia Espinoza,
Project Manager,
(909) 395-2188,
[email protected]
100%
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
APPENDIX - STANDARD AGREEMENT EXCEPTIONS
STANDARD AGREEMENT
KOA Corporation (KOA) acknowledges receipt of the “Professional Services Agreement” template. KOA and our Surety have reviewed the City’s Standard Professional Services Agreement and recommends the following revision in order to be aligned with industry standards:
SECTION 16. INDEMNIFICATION.
(a) Indemnification by Contractor. As provided under Civil Code Section 2782.8, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, (collectively “Claims”) to the extent same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, its officers, agents, employees or sub-consultants (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of professional services under this Agreement. In the event Claims are found by the trier of fact to have been caused by the joint or concurrent negligence of the City, its contractors and other Contractors, and Contractor, damages and expenses from both indemnity and duty to defend obligations shall be borne by each party in proportion to its negligence. Notwithstanding the foregoing, in the event one or more defendants are unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Contractor shall meet and confer with other parties regarding unpaid defense costs. The provisions of this section pertaining to Contractor’s duty to defend indemnify shall not apply if there is a project-specific general liability policy of insurance that insures all project participants for general liability exposure on a primary basis and also covers all Contractors involved with the project for their legal liability arising out of their professional services on a primary basis.
COST PROPOSAL
Per the RFP, our Cost Proposal is submitted as a separate attachment.
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
APPENDIX - SAMPLE PRE-CONSTRUCTION AGENDA
AND MEETING NOTES
AGENDA
Pre-CONSTRUCTION MEETING
CITY OF HEMET
MCSWEENY FARMS – PHASE 2 - MCSWEENY PARKWAY CROSSING
CAPITAL IMPROVEMENT PROJECT NO. 5698
MCSWEENY FARMS - PHASE 3 STATE STREET CROSSING, CIP No. 5699 Location: Zoom Call Date: March 11, 2021 Time: 9:30 AM
Contractor: Leonida Builders, Inc.
1.0 Sign-In Sheet/Introductions
See Attachment _______________________________________________________________________________________________________________________________
2.0 Execution of Contract Documents
A) Are all the contract documents executed and returned to the agency including any bonds, insurance, and permits?
B) Are there any ambiguities in the Contract Documents requiring clarification? C) Are methods of accomplishment of the work provided for in the bid documents appropriate? _______________________________________________________________________________
3.0 Notice to Proceed - Start/End Date:
Project consists of: completing Phase 2 of the McSweeny Parkway Crossing which includes traffic control, site preparation and street sweeping, construction of McSweeny Parkway over Cactus Valley Channel and the Cactus Valley Channel crossing McSweeny Parkway, storm water and erosion control, public notification, and other miscellaneous work.
Phase 3 of the State Street Crossing will include traffic control, site preparation and street sweeping, construction the Cactus Valley Channel crossing State Street and the reconstruction and landscaping of State Street over Cactus Valley Channel, storm water and erosion control, public notification, and other miscellaneous work.
Project Construction Schedule – 100 Working Days for Each Phase of Construction START DATE – To be determined by Notice to Proceed – Based on Original Schedule March ___ , 2021 – Potholing on State Street
March ___ , 2021 - Materials Ordered
March 21st, 2021 - Start Construction (March 21st – Start Date)
3.1 Actual Start Date – * May start and STOP for EMWD Issues.
COMPLETION – To be determined by Notice to Proceed and Material Dates _______________________________________________________________________________________________________________________________
4.0 Lines of Communications
A) Contractor’s Authorized Representative and Superintendent /references. - Panikos Leonida – Owner Rep
- Rafael Aguilar - Project Manager
- – Site Superintendent
B) City’s Representatives are – Principal City Engineer – Steve Loriso, Kevin Higgins - CM and Jaime Cruz (Inspector) and Chase Keys (City Project Manager) C) Authorized to execute change orders.
D) Project Contact List
Steve Loriso, PE–Engineering Manager (Hemet) 909 630-2577 Chase Keys – City Project Manager (Hemet) 951 970-6878
Designer (Albert Webb Assoc.)
Kevin Higgins – KOA Construction Manager 310 701-9475
Jaime Cruz – City Construction Inspector 909 706.2537
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING AGENDA – PRE-CONSTRUCTION MEETING – March 18,2021
MCSWEENY FARMS – PHASE 2 - MCSWEENY PARKWAY CROSSING CAPITAL IMPROVEMENT PROJECT NO. 5698 MCSWEENY FARMS - PHASE 3 STATE STREET CROSSING, CIP No. 5699
Chuck Stephan – KOA Project Manager 310 525-0678
Panikos Leonida– Leonida Owner / Manager 951 532-7717
Rafael Aguilar– Leonida Project Manager 720 312-9020
Kelly Orellana – Leonida 951 415-2731
Fernando Aragon – Aragon Geotechnical 909 322-1013
____________________________________________________________________________________
5.0 Construction Duration and Construction Schedules
A) 100 Working days Construction Period.
B) Remaining Days on Schedule – 100
C) Requests for time extension/delay shall be made promptly (within 10 working days) after cause of delay to be considered.
D) Contractor to Provide Baseline Schedule for approval and a monthly Look Ahead Schedule Three-Four Weeks (After the project starts). *Leonida to provide as soon as material delivery dates are known.
_____________________________________________________________________________________
6.0 Utilities
A) Construction water. Contractor needs to acquire Meter from EMWD.
B) Protect existing underground and overhead.
C) Coordinate with Utility Companies if needed. (Edison, GAS, Cable, etc.) D) Replace, repair any damaged utility boxes, valves, etc. during construction. _____________________________________________________________________________________
7.0 Superintendence
A) Letter authorizing personnel who shall have authority to represent or act for the contractor and who can sign contract change orders. (Provide List of Personnel) B) Authorized representative of contractor who shall be on the work site at all times as the superintendent.
_____________________________________________________________________________________
8.0 Public Convenience
A) Access to cross streets, ADA Ramps, sidewalks at all times during construction (When Possible.) _______________________________________________________________________________________________________________________________
9.0 Subcontracting
A) No subcontractor will be recognized as such, and all persons engaged in the work of construction will be considered as employees of the contractor.
B) Contractor responsible for scheduling, managing, and controlling subs _____________________________________________________________________________________
10.0 Correspondence
A) All correspondence will go through the Construction Manager, Kevin Higgins (KOA) or Project Manager, Chuck Stephen. Field communication will go through Kevin Higgins and City Inspector, Jaime Cruz.
_____________________________________________________________________________________
11.0 Labor Compliance (prevailing wage)
A) Prevailing Wages for ALL workers onsite.
B) Certified Payroll Records to be submitted to CM with DIR tracking and WET copies.
APPENDIX - SAMPLE PRE-CONSTRUCTION AGENDA
AND MEETING NOTES
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING AGENDA – PRE-CONSTRUCTION MEETING – March 18,2021
MCSWEENY FARMS – PHASE 2 - MCSWEENY PARKWAY CROSSING CAPITAL IMPROVEMENT PROJECT NO. 5698 MCSWEENY FARMS - PHASE 3 STATE STREET CROSSING, CIP No. 5699
C) KOA / City will perform Labor Compliance Interviews.
D) Approval of subcontractors.
_____________________________________________________________________________________
12.0 Sources of Materials
A) Materials already ordered?
B) Submit notice of materials to be used in sufficient time to permit inspecting and testing of materials in advance of use.
C) Certificates of compliance shall be delivered to the Project Manager/Construction Manager before the use of any materials as specified.
D) Quality Assurance per City / Caltrans Standards
_____________________________________________________________________________________
13.0 Submittal and Requests for Information (RFI’s) (Turnaround Time, Log-In) A) 5-10 working days required to process submittals. *Turnaround as quickly as possible Update March 18, 2021 – To Date – 8 Submittals received (Structures, Concrete, Curing Compound, Base, IIPP, Schedule, WCCP)
B) Contractor not permitted to install unapproved materials. ____________________________________________________________________________________
14.0 Construction Staking and Survey
A) *Contractor is responsible for ALL Survey – need to review conflicts with team.
B) Monies will be deducted from the contractor payment for replacing or restoring necessary stakes. ______________________________________________________________________________________________________________________________
15.0 Contract Change Orders
A) No extra work shall be done until the contractor has an approved Contract Change Order.
B) Request for extension of contract time (delays) to be included on change orders. ____________________________________________________________________________________
16.0 Traffic Control Plan
A) Contractor to Submit Traffic Control Plan to the City? B) All lane closures, detours and interruption of transportation must be per WATCH manual and reviewed in advance.
C) All directional and warning signs shall be new and must be kept in good repair during the life of the contract.
D) All equipment shall yield to traffic, safety of traveling public.
E) A minimum of one traffic lane shall be maintained at all times. Contractor shall notice all residents and businesses of construction activity and access restrictions. This notice shall include dates, times, and contractor contact name and phone number.
F) Changeable message signs.
_____________________________________________________________________________________
17.0 Storm Water Pollution Prevention Plan (SWPPP) (WQCP) A) As needed or directed by the Project Manager per Caltrans Standards and Permit.
B) Contractor to protect any impacted catch basins and prevent downstream flow.
C) Saw-cutting: Vacuum required to collect slurry.
D) Must be in place and at construction site before work can start. Protect All downstream inlets.
E) Contractor to follow BMP’s and maintain correctly during construction. _____________________________________________________________________________________
APPENDIX - SAMPLE PRE-CONSTRUCTION AGENDA
AND MEETING NOTES
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING AGENDA – PRE-CONSTRUCTION MEETING – March 18,2021
MCSWEENY FARMS – PHASE 2 - MCSWEENY PARKWAY CROSSING CAPITAL IMPROVEMENT PROJECT NO. 5698 MCSWEENY FARMS - PHASE 3 STATE STREET CROSSING, CIP No. 5699
18.0 Safety
A) Safety Officer - Contractor shall be solely and completely responsible for safety of jobsite and all persons. *Leonida will provide specific Person in Charge. COVID 19 protocol to be in place on this project and ensure additional restrictions.
B) Weekly safety meeting: copy of minutes to Construction Manager and Inspector. *Invite inspector to attend and he will choose to attend as time allows.
C) Copy of safety program to be submitted. * Weekly to CM and Inspector D) Accident reports must be forwarded to the Construction / Project Manager.
E) Locate medical facilities, have first-aid kit. (Hemet Valley Medical Center and Rancho Springs Medical center - Murrieta)
F) Contractor shall notify police, fire, traffic, postal service, trash service and engineering of any road closures or traffic restrictions.
G) Contractor shall furnish and install signs and warning devices and promptly remove them upon completion of work.
_____________________________________________________________________________________
19.0 Underground Service Alert Notification (800) 227.2600 A) USA ticket number(s) to be provided to City Project Manager. _____________________________________________________________________________________
20.0 Progress Estimate/Payment
A) Schedule of Values required for all lump sum items.
B) Prior to submitting invoice to Project Manager, review quantities with Inspector and get approval. Payment of Invoices limited to once per month.
C) Certified Payroll approved and DIR reports submitted with Invoices.
D) Payment based on schedule of values/bid prices.
E) 5% retention withheld per specifications.
F) Payment held for unsatisfactory work/outstanding reports.
G) Conditional Releases signed by Contractor’s subs and suppliers are required prior to progress payment being made. Also, prior to subsequent progress payments being made, signed Unconditional Releases are required to confirm that subs and suppliers were paid from prior progress payment.
_____________________________________________________________________________________
21.0 Drawings
A) REVISED Plans from Designer with changes – Sent to Contractor B) Contractor is required to maintain accurate and legible as-builts.
C) As-builts must be submitted prior to approval of final quantities. _________________________________________________________________________
22.0 Inspection
A) The inspector for the project is Jaime Cruz, City. All communication from the field is to go through the inspector. Whenever the contractor varies the work period, he shall give due notice to the inspectors. Any work done in the absence of inspection shall be subject to rejection.
B) Safe access to work area must be provided.
C) Public works permit/business license must be obtained prior to mobilization.
D) Scheduling of inspection/testing shall be coordinated with the inspectors.
E) Liquidated damages are $2,000.00 per day.
F) Working hours: 7:00A.M to 4:00 P.M. ANY Overtime inspection is charged to the Contractor.
APPENDIX - SAMPLE PRE-CONSTRUCTION AGENDA
AND MEETING NOTES
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING AGENDA – PRE-CONSTRUCTION MEETING – March 18,2021
MCSWEENY FARMS – PHASE 2 - MCSWEENY PARKWAY CROSSING CAPITAL IMPROVEMENT PROJECT NO. 5698 MCSWEENY FARMS - PHASE 3 STATE STREET CROSSING, CIP No. 5699
G) Working restrictions – worker parking, materials delivery. Lane Closures on State Street may occur only after 8:30am and end before 3:30pm. (M-F). NO Saturday, Sunday or Holiday closures.
- Specifications–Caltrans Standards and Specifications, Standard Specifications For Public Works Construction
- 2018 – Caltrans Specs for Cameras, Sensors, Luminaires, and Electrical Systems, - Public Works Standards 2015 Edition.
H) Compaction testing. 48-hour notice in writing, failing tests are charged to the contractor.
I) Environmental mitigation?
_____________________________________________________________________________________
23.0 Coordination and Interpretation of Contract Documents A) Order of precedence:
1. Specifications
2. Plans
3. Caltrans 2006 and 2018 Editions
B) Items of Construction
- Traffic Control Plan
- Potholing
- Public Safety
- Access to Public Roads (If Applicable)
- Traffic Control During construction
- Splicing and Wiring (Per Caltrans 2018 Requirements)
- Edison Application – 6 Weeks in Advance REQUIRED
- Striping –“Cat Track”
o 48 Hour Notice required to City for Approval
o Inspector (Jaime Cruz) to be present
- Concrete Improvements
o Curb and Gutter - Per City Standards
o ADA Ramps – Conform to ADAAG, Title 24
o Sidewalk - Per City Standards
o Driveways – Per City Standards
____________________________________________________________________________________
24.0 Construction Yard / Equipment Storage
A) Contractor - Obtain Location, Supply letter of written permission from property owner.
B) Temporary Sanitary facilities – Onsite Daily and maintained regularly and locked.
C) Contractor to protect ALL Equipment and materials
_____________________________________________________________________________________
25.0 Clean-Up
A) The contractor shall maintain the entire project site and related structure and equipment in a clean, orderly condition and free from accumulation of rubbish and any potential public hazard shall be cleaned up daily.
B) Recycling – Any Recycling Issues on this project? _______________________________________________________________________________________________________________________________
26.0 Disagreement/Claims
A) Protest or potential claim notices must be timely (within 10 working days).
B) Claims must be submitted in detail.
C) No claim will be considered that is not included with the written statement of claim. _____________________________________________________________________________________
APPENDIX - SAMPLE PRE-CONSTRUCTION AGENDA
AND MEETING NOTES
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING AGENDA – PRE-CONSTRUCTION MEETING – March 18,2021
MCSWEENY FARMS – PHASE 2 - MCSWEENY PARKWAY CROSSING CAPITAL IMPROVEMENT PROJECT NO. 5698 MCSWEENY FARMS - PHASE 3 STATE STREET CROSSING, CIP No. 5699
_____________________________________________________________________________________
27.0 Weekly Meetings (as needed)
A) Construction progress meeting with Contractor/Superintendent, Inspector and Project Manager. (What Day of the Week works best?)
B) No Subcontractors
28.0 Questions from the Contractor
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________
29.0 Open Discussion / Issues / Follow-Up Actions
- EMWD Utility Conflicts
- Survey issues
- Al.Abassi Water Tank Moved asap
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ NOTES:
APPENDIX - SAMPLE PRE-CONSTRUCTION AGENDA
AND MEETING NOTES
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
APPENDIX - SAMPLE DAILY INSPECTION REPORT
KOA CORPORATION DAILY INSPECTION REPORT
REPORT NO.:
DATE:
WEATHER
CONTRACTOR: TEMP.
INSPECTOR: Other Site Conditions
WORK HRS.: HUMIDITY
CONTROLLING OPERATION (s):
DESCRIPTION OF EQUIPMENT
TOTAL
DAILY
WORK
HRS.
EQUIP. NO. COMPANY HOURS
NO. MEN DESCRIPTION OF LABOR COMPANY HOURS
VISITORS:
PROJECT TITLE:
FILE NO.:
Mark Day of Week SMTWT F S WIND
SMTWT F S
Labor Total 1
Equip Total 2
Bid Items Hours
Page
35 Ontario ATP CYCLE 4 CMI 11/30/2021
JC16106 / Ontario ST1914 Sunny
All American Asphalt 50° Low 80's
Gordon Roberts - KOA
Still
7am-12pm/12:30pm-3:30pm
Dry
Nice day
Checking plan work locations and making notes and familiarization with areas needing to be developed.
Test
ATP Cycle 4:
4847 Brian Million Foreman All American Asphalt 8 8
6290 Darren Hernandez Operator All American Asphalt 8 8 6309 Sean Long Labor All American Asphalt 8 8
4391 Juan R. Loredo Labor All American Asphalt 8 8
5671 Ryan W. Sevier Labor Labor All American Asphalt 8 8 4970 Jimmy Bradbury Foreman All American Asphalt
All American Asphalt
8 8
6089 Michael Roy Boranian Mason 8 8
5689 Jacob Simon Laborer All American Asphalt 8 8
5603 George A. Juarez Labor All American Asphalt 8 8
6255 Andrew J Simon Operator All American Asphalt 8 8
5689 Jacob Christianson Labor All American Asphalt 8 8
270584 Skip Loader 210 All American Asphalt 8 8
271850 Bobcat Loader 8 All American Asphalt 8
272099 Pickup Public Works Truck All American Asphalt 8 8 273029 Crew Truck Removal All American Asphalt 8 8
952000 Trash Bin All American Asphalt 8 8
952000 Washout Bin All American Asphalt 8 8
991904 2-End Dumps 16 16
271716 Backhoe 450 All American Asphalt 8 8
0 0
88 0 0 0 0 0 0 0
City of Ontario- ATP CYCLE 4: Safe Routes to School
Pedestrian Improvements around Hayes, Vista & Oaks
Schools / Contract No. ST1914
72 0 0 0 0 0 0 0
1
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
KOA CORPORATION DAILY INSPECTION REPORT
REPORT NO.:
DATE:
WEATHER
CONTRACTOR: TEMP.
INSPECTOR: Other Site Conditions
WORK HRS.: HUMIDITY
CONTROLLING OPERATION (s):
DESCRIPTION OF EQUIPMENT
TOTAL
DAILY
WORK
HRS.
EQUIP. NO. COMPANY HOURS
NO. MEN DESCRIPTION OF LABOR COMPANY HOURS
VISITORS:
PROJECT TITLE:
FILE NO.:
WIND
Labor Total 1
Equip Total 2
Bid Items Hours
Page
35 Ontario ATP CYCLE 4 CMI 11/30/2021
JC16106 / Ontario ST1914 Sunny
All American Asphalt 50° Low 80's
Gordon Roberts - KOA
Still
7am-12pm/12:30pm-3:30pm
Dry
Nice day
Checking plan work locations and making notes and familiarization with areas needing to be developed. ATP Cycle 4:
3896 Jesus D Macias All American Asphalt 8 8
6296 Raul Hernandez Jr. All American Asphalt 8 8
6018 Humber Lopez Chavez All American Asphalt 8 8
5562 Humberto Macias Jr. All American Asphalt 8 8
5562 Humberto Per Macias All American Asphalt 8 8
4833 Al Melendrez-Garcia All American Asphalt 8 8
5405 Johnny Zory Muro All American Asphalt 8 8
5237 Franci Muro-Sanchez All American Asphalt 8 8
4851 Arturo Serna Olvera All American Asphalt 8 8
5718 Jos Ramos Hernandez All American Asphalt 8 8
6199 Gerardo Reynoso All American Asphalt 8 8
Sub Acorn Fence Company 0
Sub Cal Stripe Inc. 0
Sub Case Land Surveying 0
Sub CL Surveying and Map 0
Sub Crew 3 Elecnor Belco Electric 8 8
Sub Crew of 5 LNA Inc. Water Line Sub 8 8
Sub Marina Landscape 0
Sub V&E Tree Service 0
8 0
88 0 0 0 0 0 0 0
City of Ontario- ATP CYCLE 4: Safe Routes to School
Pedestrian Improvements around Hayes, Vista & Oaks
Schools / Contract No. ST1914
16 0 0 0 0 0 0 0
2 APPENDIX - SAMPLE DAILY INSPECTION REPORT
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING Page
Resident Engineer
Report Date: , Senior Project Inspector
Daily Inspection Report (continued)
BMPs/NPDES:
Date
12/01/2021
11/30/2021
11/30/2021
N/A
Gordon Roberts Senior Inspector: Arrived at 6:30 am Worked on paperwork.
1. Concrete wash out full, told Brian to immediately change out, or pump out and exchange for an empty wash out. No more concrete until addressed.
2.Removals being done at Jacaranda and Cypress areas today areas per plan. Ramps Spandrels and curbs.
3. Setting forms retainer curb and SW before todays pours on SO Locust WO Fern to Maple.
4.Prepping and Vibratory rolling Cedar between Laurel and Fern on Cedar. Compaction tests by Ali are fine.
Ready for paving on Thursday.
5. Met with Jimmy at Carlton and Vine about design of ADA ramp. The design will NOT work as designed, without major changes and approval, RFI process. Met with Kevin and Jimmy and redesigned the ADA so it will fit and will red line on plan to make it fit without additional costs.
6. Pouring out Fern WS from Maple towards Locust about 3/4 of layout completed before calling it a day.
7. Budd st. ready for AC. I checked grade, AAA made some touch up in areas I pointed out, rerolled, tested, good to go.
8. Kevin came out to check job and went over some of my concerns, drove job and pointed out some particular items he suggested, I keep a close watch on, will do.
9. 3 Photos of possible residential water services and existing threading of existing corps that do not look good.
Will address with LNA. Viewed other pot holes for water services on Phillips, going to be challenging but doable.
Inspectors notes: Took photos and added them into the bottom of report. Walked the areas and studied the plans to be more familiar with the relocations, marking plans with high lighters for items on plans such as demo,driveways, heavy sections behind driveways where called out, Save in place, and general notes applicable to plan. There will obviously require a lot of coordination of traffic control, school zones, sidewalk areas used by schoolers to get to school walking and making sure there is minimum impact of getting pathways to school or easy to interpret signage.
The plans are cut up into different areas, so Contractor must schedule according to make the least amount of impact into the local community in construction zones. Contractor must be diligent and coordinate schedule using common sense and logic, communicate and organize work in an efficient manner locally where work is needed to be done in close areas if possible.
City of Ontario- ATP CYCLE 4: Safe Routes to School
Pedestrian Improvements around Hayes, Vista & Oaks Schools / Contract No. ST1914
Gordon Roberts - KOA
3 APPENDIX - SAMPLE DAILY INSPECTION REPORT
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING Daily Inspection Report (continued)
Page
Project Name
Photo A Photo B
Photo C Photo D
Photo E Photo F
DATE: REPORT #
1326 Phillips Blvd Water Service
Ontario ATP CYCLE 4 CMI
1326 Phillips Water meter
1326 W Phillips Corp Existing not threaded correctly
35 1336 Phillips water corp exist.service
Budd St Subgrade and concrete curb form Transition Cypress and Jacaranda NE SE Removals demo ressAis
22/850
AEL AMERICAN
11/30/2021
4 APPENDIX - SAMPLE DAILY INSPECTION REPORT
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING Daily Inspection Report (continued)
Page
Project Name
Photo G Photo H
Photo I Photo J
Photo K Photo L
DATE: REPORT #
Ontario ATP CYCLE 4 CMI
Fern ECR and Locust SW corner Fern WS SO Locust necessary 8" retainer curb : Ⅵ,OR
NO
ING
OW
自い.
、い内いは、いい
一第
Full Concrete dump, mandatory dump now! Locust and WO Fern SS ン当イト
を第第を 第を一一
,を当吟参を寧ドな
11/30/2021 35
Fern-Locust NW corner install Glue down trunc dome WS Fern btwn Maple - Locust WS added 8 in curb 5 APPENDIX - SAMPLE DAILY INSPECTION REPORT
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING Daily Inspection Report (continued)
Page
Project Name
Photo M Photo N
Photo O Photo P
Photo Q Photo R
DATE: REPORT #
Ontario ATP CYCLE 4 CMI
11/30/2021 35
Locust looking East to Fern Compacting base Transition curb to existing Budd East End 6 APPENDIX - SAMPLE DAILY INSPECTION REPORT
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
CONSTRUCTION INSPECTION CHECKLIST
KOA Corporation 1100 Corporate Center Drive, Suite 201 Monterey Park CA 91754 (323)260-4703 DATE:
REPORT NO.:
INSPECTOR:
PROJECT:
FILE NO:
CONTRACTOR:
COMMENTS
Is today considered a working day?
Is critical path scheduled work progressing today?
Are BMP's/SWPPP in place and adequate?
Is Traffic Control in place?
Are safety measures in place?
Is quality of work satisfactory?
Is progress of work satisfactory?
Are project posters and notifcations on site?
Project cleaned up daily?
Parking restrictions posted?
Are any survey monuments affected?
Were there any work related incidents today?
Were there any public-related incidents today?
Subcontractors on site:
Stormwater Protection
Describe BMPS in place:
Weather forecast:
Are any changes recommended?:
Any SWPPP reports today?:
Construction activities observed
Material Testing performed
Describe any contractual issues, potential change orders, significant concerns, clarifications, directives, other Name Signature Date
Page
Ontario ATP CYCLE 4 CMI
JC16106 / Ontario ST1914
LNA and Belco
N/A
Nice day
Yes, In Field Observations
N/A
Constructing concrete SW and retainer curb on Fern, between Maple and Fern. Demo areas in vicinity of Jacaranda and Cedar and on Cypress SO Phillips.
No, Only street sections according to call I made to Jaime I directed Brian Million to have RFI's to be requested by All American Asphalt, on questionable areas.
11/30/2021
Gordon Roberts - KOA 11/30/2021
All American Asphalt
Gordon Roberts - KOA
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
Yes
Yes
N/A
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
35 7
APPENDIX - SAMPLE DAILY INSPECTION REPORT
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
APPENDIX - SAMPLE QUANTITY CALCULATIONS
CEM-4801 (REV 11/1992) CT# 7541-3520-0
QUANTITY CALCULATIONS
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
JOB STAMP
CEM4801
For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814. ADA Notice ITEM FILE NO.
LOCATION SEGREGATION YES
NO
CALC. BY
CHK. BY
DATE
DATE
POSTED BY DATE POSTED TO
Phase 1 - Monte Vista to Claremont Blvd. (North) Invoice No. 1 11/23/2018 1,000' Linear Feet
Phase 1 - Monte Vista to Mills (North)
800 ' Linear Feet
Phase 1 - Mills to Amherst Street (North) Invoice No. 2 12/28/2019 600' Linear Feet
Phase 1 - Monte Vista to Amherst (Balance of North and Partial South) Invoice No. 3 1/21/2019 2,382' Linear Feet
Phase 1 - Claremont to Amherst (South) Invoice No. 4 2/20/2019 185' Linear Feet
Phase 1 - Claremont to Amherst (South) Invoice No. 5 3/20/2019 300' Linear Feet
Phase 2 - Amherst to Yale (North) Invoice No. 6 4/17/2019 700' Linear Feet
Phase 2 - Amherst to Yale (North and South sides) Invoice No. 7 5/17/2019 2,109' Linear Feet
Phase 2 - Amherst to Yale (North Balance) Invoice No. 9 6/21/2019 300' Linear Fee
Phase 3 - Yale to Mountain (North) Invoice No. 9 7/24/2019 1,900' Linear Feet
Phase 3 - Yale to Mountain (South) Invoice No. 10 8/21/2019 1,000' Linear Feet
Phase 3 - Yale to Mountain (South) Invoice No. 11 9/20/2019 2,959' Linear Feet
Phase 3 - Yale to Mountain (South Balance) Invoice No. 12 10/16/2019 68' Linear Feet
Phase 4 - Mountain to Towne (North and South) Invoice No. 13 11/10/2019 2,935' Linear Feet
Phase 4 - Mountain to Towne South Balance) Invoice No. 14 12/12/2019 152' Linear Feet
No. 10 - Curb and 24" Gutter Category 48
Foothill
Gordon Roberts
Kevin Higgins
Varies
Varies
Kevin Higgins - Construction Manager 2/20/2020
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
APPENDIX - FORMS
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
APPENDIX - FORMS
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
APPENDIX - FORMS
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
APPENDIX - FORMS
16.E
CITY OF HEMET
CM AND INSPECTION SERVICES FOR CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
APPENDIX - FORMS
16.E
www.koacorp.com
LOS ANGELES | CORPORATE OFFICE
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
(323) 260-4703
ORANGE COUNTY OFFICE
2141 W. Orangewood Avenue
Orange, CA 92868
(714) 573-0317
INLAND EMPIRE OFFICE
3190 Shelby Street, Bldg C.
Ontario, CA 91764
(909) 890-9693
SAN DIEGO OFFICE
5095 Murphy Canyon Road, Suite 330
San Diego, CA 92123
(619) 683-2933
COACHELLA VALLEY OFFICE
78-405 Via Caliente
La Quinta, CA 92253
(760) 694-1716
WESTSIDE OFFICE
300 Corporate Pointe, Suite 470
Culver City, CA 90230
(310) 473-6508
USA
NOV 2021-NOV 2022
MC26048
16.E
City of Hemet
July 07, 2022
CM and Inspection Services for
Citywide sewer Main Replacement and Re-Lining
1199 South Fullerton Road
City of Industry, CA 91748
626-912-3391 lee-ro.com
Proposal by:
16.E
TABLE OF CONTENTS
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining lee-ro.com
1 Introductory Letter ............................................................................................................ 3 2 Corporate Profile............................................................................................................... 4 3 Statement of Qualifications ............................................................................................... 7 4 Relative Experience........................................................................................................... 8 5 References ......................................................................................................................10 6 Project Team..................................................................................................................... 11 7 Description of Services ....................................................................................................16 8 Resource Allocation..........................................................................................................18 9 Quality Control ...............................................................................................................19 10 Availability........................................................................................................................21 11 Cost Proposal ................................................................................................................. 22 Appendix A - Sample Agenda and Meeting Minutes
Appendix B - Required Form
Appendix C - LEE + RO Resumes
CONTENTS
APPENDICES
16.E
July 7, 2022
Noah Rau, PE
Public Works Director/City Engineer
City of Hemet, Engineering Department
445 E. Florida Avenue
Hemet, CA 95243
Re: CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining Dear Mr. Rau
LEE + RO, Inc., a California corporation, submits this proposal to provide CM and Inspection Services for the Citywide Sewer Main Replacement and Re-Lining Project. We have assembled a well- qualified team with highly relevant experience in sewer replacement and re-lining projects.
Primary Contact
Dhiru Patel, PE, CEO
1199 S. Fullerton Rd,
City of Industry, CA 91748
(626) 667-5309
[email protected]
Duration:
The proposal terms will remain in effect for ninety (90) days following the date this proposal is due.
Conflict of Interest:
We do not have any interest, direct or indirect, which could conflict in any manner or degree with the performance of services required.
Standard Agreement:
We accept the terms and conditions of the standard professional services agreement included as Attachment A. We do not have any requested deviations from the standard agreement.
Addenda:
LEE + RO acknowledges addendum was received on June 21, 2022.
We believe LEE + RO represents an excellent choice to service the needs of this project. We look forward to working with you and becoming partners in excellence. Please feel free to contact me directly at (626) 667-5309 or email me at [email protected]
Respectfully Submitted,
LEE + RO, Inc.
Dhiru Patel, PE, CEO
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining This section of the proposal is designed to establish
the bidder as an entity with the ability and experience to operate the services as specified in the RFP. The
Company Profile should be concise and clear and
include descriptive information regarding service
delivery. The following information must be provided as follows:
BUSINESS NAME AND LEGAL BUSINESS STATUS:
• LEE + RO, Inc, California S Corporation
NON-PROFIT STATUS:
• LEE + RO is a for profit corporation.
COMPANY OVERVIEW:
Company Introduction
LEE + RO, Inc., a California Corporation, is a mediumsized, full service, multi-discipline, water infrastructure engineering firm that specializes in planning, design,
and construction management of municipal water,
wastewater, and recycled water facilities, including new designs as well as rehabilitation and upgrades to existing facilities.
LEE + RO was founded under the same name 43 years
ago with a singular focus to provide responsive and
personalized professional engineering services to public agencies handling water, wastewater and reclaimed
water needs for their clients. Our full-service staff
includes civil, water resources, water & wastewater
2. CORPORATE PROFILE
Vice Presidents
Dhiru
Patel, PE
Chief Executive Officer
Greg
Holmes
Chief Financial Officer
Charles
Ro, PE
President
Rick
Liskow, PMP
Vice President
Jay
Jung, PE
Vice President
Eric
Lovering, PE
Vice President
Tony
Park, PE
Vice President
treatment process, structural, mechanical, electrical, and instrumentation & control system engineers, as well as
construction management professionals.
The headquarter office is in City of Industry in the Los Angeles County. In addition to our City of Industry HQ
office, we have branch offices in San Diego, Sacramento, and Walnut Creek.
LEE + RO has provided engineering services for major
water/wastewater public agencies such as City of Vista, City of San Diego, San Diego County Water Authority,
MWD, City of Los Angeles, West Basin Municipal Water
District, Irvine Rach Water District, and the Inland Empire Utilities Agency.
Company Organization Structure
Dhiru Patel – Chief Executive Officer Company Officers, Greg Holmes CFO, Charles Ro – President, Rick Liskow
- Vice President, Jay Jung – VP, Eric Lovering – VP,
Tony Park – VP. See Exhibit 2-1 for LEE + RO officers
organizational chart.
Company Size & Location
LEE + RO has a total of 85 employees. The work will
be performed out of our City of Industry Office (1199
S. Fullerton Road, City of Industry, CA) located in Los Angeles County.
FINANCIAL INTERESTS:
LEE + RO, Inc, is a not a subsidiary and does not own any subsidiaries.
Exhibit 2-1 LEE + RO officers organizational chart
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
3. STATEMENT OF QUALIFICATIONS
FIRM’S QUALIFICATIONS / EXPERIENCES
The LEE + RO inspection team is resourceful and committed to serving the varying needs of the City’s requirements. Our lead inspector and backup inspectors bring keen understanding of the planning and execution of an impactful construction project on a community. Our team’s successful track record is based on a proven approach for all phases of the sewer cleaning and rehabilitation projects.
Project Team & Organization
LEE + RO has assembled a team of highly experienced construction managers that have worked on recent sewer main replacement and re-lining projects. Each project was delivered on time and within budget while addressing issues related to permitting and community concerns as they arose. The inspection team will be backed up by the corporate resources to fully support the projected needs.
Teams Experience
LEE + RO team is all local and can rapidly allocate CM resources to meet the peak construction inspection needs and to debottleneck schedule where appropriate. Our CM teams have supported construction work during nighttime, weekends.
Holidays and critical shutdown conditions to minimize disruptions to the City operations. The locally available pool of resources can let the City be on top of any contingent situations likely to be encountered during the construction contract.
LEE + RO team thoroughly understands the City’s needs and concerns in delivering this important project. Our team brings extensive CM expertise, experience and successful delivery track record to the City. Brief biographies and their experience follow our team experience in this section.
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
4. RELATIVE EXPERIENCE
Construction Management Services for As-Needed
Sewer Rehabilitation
City of Los Angeles, Department of Public Works,
Bureau of Engineering
LEE + RO is providing construction management services for the rehabilitation (sliplining) and removal and replacement of a portion of the North Outfall Sewer (NOS). The project included installation of temporary sewage bypasses, foul air and chemical injection odor control units, sewer cleaning, sewer debris Below are similar projects in which the consultant have worked and/or participated previously.
Construction Management, Inspection and
Testing Services for the Beachwood / Sparks Force Main and Pump Station Upgrade Project
City of Burbank
LEE + RO provided engineering CM, resident engineering and inspection and office support services during construction for this $9.5 million project. Responsibilities include submittal review, resolution of field construction issues, and public outreach. The project includes approximately 12,000 linear feet of 24- inch HDPE pipe along the Sparks-Chandler alignment, replacement of three dry-pit submersible 150 Hp pumps, construction of a new valve vault, removal and replacement of valves and appurtenances, and recoating the pump station wet well. The project also includes construction of new sewer maintenance manholes, air relief valves, blow-off assemblies, and tie-in to the new 24-inch force main.
disposal, and the construction of an 8” collector sewer. The project also included replacement of 42” Semi-Elliptical (SE) Pipe with 42” Circular Pipe (Hobas) – 517 LF, 60” SE Pipe Rehab and Grouting – 6719 LF, 63” and Final Rehab - 30,000 LF. LEE + RO CM support included change order negotiations, change order cost estimates, traffic control, paving, and public relations/ notification.
Construction Management, Inspection And Testing Services For The Church Street And Little Third Bypass Sewer Project East Valley Water District
LEE + RO provided resident engineering and inspection services for sewer capacity improvements located in the City and County of San Bernardino and the City of Highland. The projects consists of two separate reaches: Reach 1 includes the construction of 900 lineal feet of 12-inch PVC sewer pipe, three (3) Construction Management, Inspection and
Testing Services For Anza Ave. Lateral (Phase I And Phase II) And Imperial Ave. Lateral Project
West Basin Municipal Water District
LEE + RO provided construction inspection and testing coordination services in addition to community outreach support to the West Basin Municipal Water District and the U.S. Army Corps of Engineers - Los Angeles District (USACOE) for the construction of the Anza Avenue Lateral (Phase I and Phase II) and Imperial Avenue Lateral. The Anza Avenue Lateral Project included the installation of 25,000 lineal feet of 8-inch, 6-inch, and 4-inch diameter recycled water pipeline, providing recycled water to parks and schools for landscape irrigation applications within the City of Torrance. The Imperial Avenue Lateral Project included the installation of 4,700 lineal feet of 6-inch diameter recycled water pipeline, providing recycled water to parks and greenbelts for landscape irrigation applications along Imperial Avenue in the City El Segundo.
new manholes and re-construction of two existing manholes. Reach 2 includes the construction of 4,400 lineal feet of 15-inch PVC sewer pipe, fifteen (15) new manholes and reconstruction of two existing manholes.
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining Sanitary Sewer Improvements, 10th Street/Lime Avenue And 15th Street/Gardenia Avenue
Long Beach Water Department
LEE + RO provided construction management services to the Long Beach Water Department for the improvements to the sanitary sewers located in Long Beach near 10th Street/Lime Ave and 15th Street/Gardenia Avenue. The improvements at the 10th Street/Lime Avenue location consisted of replacing approximately 270 LF of 8” VCP with 10” VCP, removing tree roots from existing 10” VCP and lining approximately 420 feet of 10” VCP with CIPP, spot repairing required lengths of sagging 10” VCP and rehabilitating 5 existing manholes. The improvements at the 15th Street/Gardenia Ave. location consisted of removing and replacing approximately 820 LF of 10” CP with new 12” VCP.
The project sites are located in commercial areas and residential neighborhoods of Long Beach and required extensive interaction and coordination with the residents.
Construction Management Services For As-Needed Mattel Inc.
Recycled Water Irrigation Conversion Project
West Basin Municipal Water District
LEE + RO provided construction management, inspection and administration for the project. The work involved coordinating activities and meetings with the contractor, West Basin, Cal Water, Mattel Inc., City of El Segundo and Los Angeles County Department of Public Health Services (DPH). Services Gateway Village Construction Inspection Services for
Water and Sewer Upsizing
Moulton Niguel Water District
LEE + RO provided construction management services to the Long Beach LEE + RO is providing construction support and special inspection services for all construction elements of the LEE + RO provided full-time construction management and inspection services for upsizing an existing 8-inch water main to 12-inch, Alley E/O Chestnut Avenue Sanitary Sewer Improvements
Long Beach Water Department
LEE + RO provided construction management and inspection services, including engineering services such as reviewing construction submittals and Requests for Information (RFI) for this project. The Project included intercepting 60 existing sewers laterals that route to an existing 12-inch concrete sewer pipe to approximately 882 lineal feet of new 8-inch diameter VCP and 74 will also include full time inspection, project documentation and management (e.g., shop drawings, RFIs, change orders, reports, progress payments, memos, meeting minutes, approvals, etc.). LEE + RO will also assist in change order evaluation, negotiation and final recommendations for approval; participate in the cross connection test with West Basin, Cal Water and LA County DPH.
the installation of a water high-line bypass during the upsizing and installation of the new 12-inch water main, the upsizing the existing 10-inch sewer main to 15-inch, bypassing of sewage flows during upsizing and installation of the new sewer main.
The work was performed at night Sunday through Friday.
linear feet of new 8-inch PVC sewer mains. Additional major construction work included Installation of four 48-inch diameter pre-cast manholes, new 8-inch cleanout, “breaking into” one existing manhole, and portal cement concrete pavement and asphalt concrete pavement restoration. The method of construction for this project was open trench and slurry backfill.
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
5. REFERENCES
Provide a list of similar projects in which the consultant has worked and/or participated previously. Include role of the consultant in the project.
Client Project Contact Information and
Responsibility to the Project Team Dates
Valley Sanitary
District
Design / CM / Resident
Engineering Services for
Wastewater Treatment Plant
Expansion and Improvements
Ian Wilson,
Chief Plant Operator
[email protected]
(760) 238-5418
89-995 Avenue 52
Coachella, CA 92236
Sal Calderon
Anthony Daniel
2002 –
2016
City of Burbank Beachwood / Sparks Force
Main and Pump Station
Upgrade Project
Daniel Rynn, PE,
Chief Deputy Public Works Director
(818) 238-3940
150 N. Third Street
Burbank, CA 91510
Leo Cabanada
Robert Mercado
David Tiscareno
Sal Calderon
2012 –
2019
City of Brawley CM, Resident Engineering
and Inspection Services for
Wastewater Treatment Plant
Expansion
Guillermo Sillas,
Public Works Director/City Engineer
[email protected]
Ph: (760) 344-5800 Ext 19
Fax: (760) 344-5612
180 S. Western Ave.
Brawley, CA 92227
Gary Blackburn
Sal Calderon
Tony Maciel
Sal Calderon
2010 –
2018
Long Beach
Water
Department
Various Sewer Replacement
and Rehabilitation Projects
Robert Verceles, PE,
Director of Engineering
(562) 570-2337
1800 E. Wardlow Road
Long Beach, CA 90807-4931
Leo Cabanada
Robert Mercado
2010 –
2019
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
Leo
Cabanada, PACP,
MACP, LACP
Project Team
Construction Manager
Gregory J.
Bucknell, PE
Construction Manager
Robert
Mercado, PE,
PACP
Construction Manager
David
Tiscareno, EIT,
PACP, MACP
Inspector
Edward
Mendoza
Inspector Converse Consultant
Soils Testing
Pacifica Services Inc.
Labor Compliance
Subconsultant
Dhiru
Patel, PE
Sal
Calderon, PE
Technical Review QA / QC
Principal-In-Charge
Successful completion of construction management
projects requires a team of experienced professionals
familiar with the complexity and impacts of construction of CIP projects. LEE + RO has assembled such a team for this project, as shown below in our Organization Chart in Exhibit 6-1. Our team has executed several construction management projects in recent years, and this team
has demonstrated its expertise, resourcefulness, and +
responsiveness in addressing project challenges. These
team members have specific experience with treatment
plants, pipelines, sewers, pump stations, gear drive
assemblies, water cooling systems, wells, vertical turbine pumps, reservoirs, surge tanks, dual fuel gas engine sys- tems, chemical feed systems, traffic control, electrical and instrumentation systems, and commissioning and startup.
Our team has completed, on schedule and within budget,
many projects of similar scope and value, resulting in
quality construction carried out with a low percentage of construction change orders.
We are resourceful and committed to serving the District.
Short bios and brief project experience are shown on the following pages. Full Resumes can be found in Appendix
C.
6. PROJECT TEAM
Exhibit 6-1 Organizational Chart
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining Robert Mercado, PE/PACP |
Construction Manager
Robert Mercado has 18 years of engineering, construction management, and resident engineer experience. He worked for two years as a construction project manager for Northwest Pipe (a large diameter water piping system supplier). Prior to that, Robert spent over five years as a construction project manager for Clark Pacific, a precast concrete products supplier. His construction management services experience and responsibilities have included construction and schedule coordination, quality control, owner representation, field documentation, progress payment reviews, facility startups, and permit coordination.
Robert’s Experience:
• Broadway Sewer Siphon Replacement Project Sunset Beach Sanitary District • Sewer System Rehabilitation Plan Phase 1, Sewer Main Lining and Spot Repair Projects 1 & 2, Garden Grove Sanitary District
• CIPP Lining of Sanitary Sewer System CIP 18-100, City of Laguna Beach • Construction Management and Inspection Services for the Sanitary Sewer Rehabilitation and Replacement Program Project – 3 (SSRRP-3), Long Beach Water Department, City of Long Beach
Civil Engineer, CA
#C79646
NASSCO PACP,
#U-614-06021492
CASQA Certified
SWPPP Developer
(QSD) and Practitioner
(QSP) #23971
BS, Civil Engineering,
Cal State University
Los Angeles
Gregory J. Bucknell, PE |
Construction Manager
• Coordinated the development of a Bridge and Roadway Capital Improvement Program amounting to $150 million.
• Directed the design, construction, and expenditure on capital improvement projects amounting to over $300 million funded by Public Financed Districts and Development Fee Programs.
• Coordinated the development of updated master sewer and storm drainage plans and fee programs amounting to over $400 million.
• Coordinated the development of an assessment fee program for a redevelopment project area amounting to $160 million of infrastructure costs. • Coordinated and implemented the Public Improvement Policy and Procedure Manual for the administration of public financed project areas. • Updated the master development, reimbursement, fee credit, settlement, construction, purchase and finance agreements.
• Developed a flood control fee program amounting to $85 million of facilities costs. • Directed the design and construction of architecture and engineering projects amounting to $12 million within a nine month period.
• Provided engineering and construction services involving the expansion of two surface coal mines amounting to $10 million of development and construction costs.
Gregory’s Experience:
• Pacifica Services, Inc., Pasadena, CA
• Civil Source, an NV5 Company, Irvine, CA
• Harris & Associates, Irvine, CA
• Civil Source, Inc., Irvine, CA
Civil Engineer, CA
##C41550
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining David Tiscareno, EIT/ PACP/ MACP |
Inspector
David Tiscareno has experience with engineering and construction management/ inspection. He holds the NASSCO Pipeline Assessment Certification Program (PACP) and Manhole Assessment Certification Program (MACP) certifications. His project experience and responsibilities have included construction inspection, quality control, owner representation, field documentation, progress payment reviews, and permit coordination.
David’s Experience:
• Manhattan Village Home Owner Association (HOA) Recycled Water Pipeline Project, West Basin Municipal Water District.
• Sewer & Water Main Upsizing Project for Gateway Village Project, Moulton Niguel Water District, Laguna Hills
• Construction Management and Inspection Services for the Sanitary Sewer Rehabilitation and Replacement Program Project – 3
• CIPP Lining of Sanitary Sewer System CIP 18-100, City of Laguna Beach Engineer-in-Training
#169413
NASSCO PACP &
MACP
##U-614-06021725
BS, Civil Engineering,
California State
Polytechnic
University, Pomona
Leo Cabanada, PACP/MACP/LACP |
Construction Manager
Leo has 16 years of engineering, construction management, and resident engineer/ inspector experience. Previously, Leo worked as a construction project manager for Northwest Pipe (a large diameter water piping system supplier). Leo also spent five years as a project engineer for Clark Pacific, a precast concrete products supplier.
His construction management services experience and responsibilities included construction inspection resident engineering services and schedule coordination, quality control, owner representation, field documentation, progress payment reviews, facility startups, and permit coordination.
Leo’s Experience:
• Broadway Sewer Siphon Replacement Project Sunset Beach Sanitary District • Sewer System Rehabilitation Plan Phase 1, Sewer Main Lining and Spot Repair Projects 1 & 2, Garden Grove Sanitary District
• Sanitary Sewer Renewal Program (SSRP) and Difficult Access Reach (DAR) Projects, Wastewater Conveyance and Conveyance Division (WCCD), Bureau of Engineering, City of Los Angeles
• CIPP Lining of Sanitary Sewer System CIP 18-100, City of Laguna Beach
NASSCO PACP,
#U-816-07005064
BS, Civil Engineering,
Walla Walla University
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining Sal Calderon, PE |
Technical Review (QA /QC)
Sal is a highly experienced construction manager and project manager. During his 35-year career, he has successfully managed engineering and CM projects for water and wastewater treatment plants, large pumping plants, pipelines, cogeneration systems, institutional building mechanical systems such as chiller plants and thermal storage systems, fuel systems and hazardous waste clean-up projects. He has guided all CM / inspection services projects for West Basin for the last six years and he brings experience necessary to deliver superior value to West Basin on your capital projects construction. As the construction manager, he reviews designs especially constructability for projects with a construction value of over $5 million. He also served as resident engineer, claim analyst, value engineering team member, scheduler, and cost estimator.
Sal’s Experience:
• Anza Avenue Lateral and Imperial Avenue Lateral Project, West Basin Municipal Water District
• Earl Schmidt Intake Pump Station Modifications Project, Santa Clarita Valley Water Agency ( SCVWA)
• Pederson Reservoir CM/Inspection, City of Thousand Oaks • Carson Pipeline Emergency Repairs, West Basin Municipal Water District Mechanical Engineer,
CA #M019623;
AZ #28306
BS, Mechanical
Engineering,
University of
Santo Thomas,
Magna Cum Laude
Dhiru Patel, PE |
Principal-In-Charge
Dhiru Patel has over 30 years of water and wastewater facilities engineering, project management and business management experience. He has managed and overseen projects involving study, PDR, final design and construction support phases for distribution, conveyance, treatment and supporting facilities for water/wastewater/ water reclamation projects. Dhiru serves as Principal-in-Charge of many of LEE+ RO’s projects, and for most of LEE + RO’s projects with WBMWD. He is, therefore, very familiar with WBMWD’s standards and requirements.
Dhiru’s Experience:
• CM and Inspection Services for Church Street and Little Third Bypass Sewer Project, East Valley Water District
• Construction Management Services for Torrance and Dominguez Booster Pump Stations and Carson Mall Lateral, West Basin Municipal Water District • Anza Avenue Lateral and Imperial Avenue Lateral Project, West Basin Municipal Water District
• 28th Street Sanitary Sewer Pipeline Improvements, Long Beach Water Department Chemical Engineer,
CA #CH4264
Certified Permitting
Professional,
SCAQMD
MS, Chemical
Engineering,
University of
Southern California
BS, Chemical
Engineering, Indian
Institute of
Technology,
Bombay, India
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
SUBCONSULTANT BIOS
Converse Consultants |
Soil Testing
Converse Consultants (Converse), established in 1946 by Professor Frederick J. Converse, provide the construction industry with geotechnical engineering, engineering geology, groundwater sciences, environmental sciences, and soils and materials testing and inspection. Converse has extensive experience providing geotechnical services during design of large water and wastewater treatment facilities; large diameter conveyance pipelines, conveyance, water storage and distribution facilities; and large pump stations.
Pacifica Services Inc. |
Labor Compliance
Pacifica has successfully managed billions of dollars in construction projects, which includes educational facilities, public works, utility infrastructure and alternative energy projects. Pacifica has provided these services throughout the country to a diverse and ever-changing marketplace in the most efficient, consistent, and responsive manner.
Pacifica has experienced unparalleled success in both the public and the private sector and has established its reputation within the industry for its innovative and effective management and technical expertise, as well as the quality and cost-effectiveness of work performed.
Pacifica is recognized as a Minority Business Enterprise (MBE) and holds an active Small Business (SB) certification from the California Department of Industrial Services.
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
7. DESCRIPTION OF SERVICES
PROJECT UNDERSTANDING
LEE + RO will ensure that the City of Hemet’s interests are well served, that construction issues are properly and promptly addressed and that any imposition and adverse effects to the surrounding neighborhoods are minimized and mitigated.
The following illustrates the typical issues we expect and our methods to address them to deliver the project within the constraints.
Acacia Ave. (Sheet 2/11 – Site No. 2)
Acacia Ave. (Sheet 3/11 – Site No. 2)
Devonshire Ave. (Sheet 4/11 – Site No. 1)
• Identify and locate potentially covered
MH utilities.
• Open trench excavation along the median may
impede with residential traffic and curb side parking.
• Residential coordination with advanced notifications
and No-Parking signs will be required, in addition
to providing clear access for driveway curb parking
access.
• Local Business coordination with
advanced notifications and No-Parking signs.
• Establish acceptable local business impacts with
potential lane or street closures.
• Enforce traffic control safety at high volume
intersections
• Low overhead power or telecommunication utility
lines may
pose a conflict with heavy equipment.
• Open trench excavation along the
median may impede with residential
traffic and curb side parking.
• Residential Coordination with advanced notifications
and No-Parking signs will be required, in addition to
providing clear access for driveway parking access.
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining Vista Del Monte (Sheet 6/11 - Site No. 4)
Weston Park / Saint John Place
(Sheet 7/11 – Site No. 5)
Harvard St. (Sheet 10/11 – Site No. 6)
• Coordinate with Public Works and Parks & Recreation for Public Park Access and Safety. • Coordinate with Tree Arborist with potential conflict with tree root or intrusion.
• Perform CCTV Pre-video to evaluate existing conditions and identify if spot repairs may be required prior to any
CIPP Lining activities.
• Locate and identify existing conditions
of all lateral service connections.
• Existing site conditions will have to be video tape
prior to any work to ensure repairs in-kind to damage areas due to work activities. • Coordinate work with local utilities
(trash collection) to avoid interference during trench
excavation and pipe replacement.
• Post no parking signs in advance to
have access to the trench excavation and
avoid damage to private property.
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
8. RESOURCE ALLOCATION
Task ID Labor Category Used for Fee Estimate:
E5 Senior Engineer; E4 Engineer; F2 Inspector; T1 Junior Designer; A1 Word Processor Labor Category
Total Hours
E5 E4 F2 A1
Task 1 Project Coordination
Task 1.1 General Administration (Pre-Construction Meeting) 8084 92 Task 1.2 Project Meetings (Assume 20 Weekly Meetings) & Coordination/Administration 70 404 114 Task 1.3 Schedule and Budget 15 30 45
Task 1.4 Miscellaneous Resident Engineering (Assume 20 RFIs & 30 Submittals) Construction Coordination (CO Negotiations, Invoices) 30 95 125
Subtotal Task 1 - Project Management 195 16588 206
Task 2 Construction Inspection Services
Task 2.1 Construction Inspection (Assume 120 workdays = 960 Hours). 960 56 1016 Subtotal Task 2 - Construction Inspection Services 960 56 1016 Task 3 Materials and Inspection Testing
3.1 Concrete/Geotechnical/Soil Testing (Subconsultant Cost - Converse Consultants)0 Subtotal Task 3 - Project Sub-consultants Services 0
Task 4 Labor Compliance
4.1 Labor Compliance Services0
Subtotal Task 4 - Project Coordination Services 0
Task 5 Post Construction Services 5 Construction Closing Docs 20 10 30 Subtotal Task 5 - Project Closing Docs Services 20 10 30 SUBTOTAL 215 175 968 64 1252
TOTAL NOT-TO-EXCEED 215 175 968 64 1252
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
9. QUALITY CONTROL
Our quality control will focus on the commitment of the entire project team, project communication, production efficiency, maintaining tight aggressive schedules, controlling budgets, managing project risks, and delivering quality services to the City of Hemet. This is a proven quality control approach that we have used effectively on recent construction management projects. Effective project management procedures will allow the City to maintain control of the project. At project inception, we will develop a detailed PMP that considers all the different project phases.
LEE + RO PROJECT MANAGEMENT PLAN
LEE + RO will initiate the project by developing and preparing a preliminary scope statement that defines the project and what needs to be accomplished. The PMP includes subsidiary plans and components such as:
• Scope Management Plan
• Schedule Management Plan
• Quality Management Plan
• Risk Management Plan, and
• Staffing Plan
These components of the Project Management Plan will identify and define:
• How work will be executed to accomplish the project objectives • How potential problems can be identified in a timely manner and corrective action can be taken to control the execution of the project
• How configuration management (a system for submitting proposed changes, a tracking system for reviewing and approving the proposed changes, and providing a method for validating approved changes) will be performed • How performance measurement baselines (financial and schedule) will be monitored and maintained • The City project management staff and structure
• Identification of methods of communication to appropriate stakeholders and reporting procedures • Responsibility assignment matrix for key personnel
• The City engineering criteria, procedures, and CAD standards • Quality Assurance / Quality Control (QA/QC) milestones and procedures
COST AND SCHEDULE MANAGEMENT
Production of a project within the established project schedule and budget is critical to a project’s success. An initial project “baseline” schedule is produced at the start of each project. LEE + RO reviews and monitors progress and costs incurred during each critical milestone submittal. Tasks are tracked and compared against each project’s baseline schedule. If the costs projected by LEE + RO exceed The City’s budget, LEE + RO will quickly bring the matter to your attention and work with you to develop a corrective action plan.
• Weekly Cost Tracking. When a project’s costs incurred exceed the estimated earned value (% complete x contract value), a project is over budget. Data regarding costs incurred is provided to LEE + RO’s Project Manager on a weekly basis so that actual costs incurred may be tracked.
• Routine Schedule Tracking. When spending does not occur at the budgeted rate, a project is generally behind schedule either due to internal staffing issues, or external influences such as delays in obtaining information that is critical to the project schedule. Our Project Manager will track schedule status, allowing for quick identification of the need for a recovery plan.
• Project Recovery Plans. In cases of budget or schedule non-compliance, our Project Manager will prepare a recovery plan consisting of (1) estimated costs to complete work and a plan to meet quality requirements, and (2) developing new milestone dates to be met in order to recover lost time.
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining The LEE + RO Project Director and Project Manager are committed to the projects with these goals in mind. Our project management plan addresses the following elements:
• Project Communication. Timely, frequent and detailed communication is an essential tool for project success. Communication must also follow the established lines and be well documented in order to assure that all project stakeholders that need to know are well informed.
• Kickoff Meeting. Prior to the start of the project, LEE + RO will review necessary documents to prepare for the project kickoff meeting. LEE + RO will provide the kickoff meeting agenda, write the minutes, distribute them to attendees and other interested parties, incorporate comments and reissue the minutes. The objective of the meeting will be to formalize project communications, review the scope of work, discuss the project schedule, and gather available data, reports, documents, and plans from the City that are relevant to the project. • Willingness to Listen to and Work with City Staff. LEE + RO believes that the active participation of the City’s engineering and operations staff in our design CM/Inspection improves the quality of the project delivered. This is why we listen to clients and seek active participation and project ownership from their staff. We consider the LEE + RO team as an extension of the City’s staff.
• Inter-Discipline and Subconsultant Coordination. The quality and consistency of the LEE + RO design documents and the constructability of the project are dependent on the coordinated effort of all disciplines and team members and any subconsultant contributions to the project.
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
10. AVAILABILITY
Provide a description and percentage of the availability for Key Staff identified on the organizational chart. Describe the current projects, duties, and workload. Provide contact information of at least three clients of projects that each individual is currently working on. If an individual Key Staff is not currently working on three projects, provide as much description and contact information as possible.
LEE + RO Current Projects (At Least 3
Duties / Workload Client References
(3 Projects currently
working on)
% of
Availability
Robert Mercado,
PE/PACP
• 1197 OCSD Seal Beach Pump Station • 1174 WMWD Replacement of Switchgear And MCC At Cajalco Intake Plant.
• 1215 North Long Beach Collection Main Control Valve Upgrade Project.
Review Construction Drawings
Construction Manager
Construction Manager
Charles Falzone / PM / OCSD
Doug McCartney / PM / WMWD
danna monson / PM / LBWD
50%
Gregory Bucknell,
PE
• 1212 Town of Apple Valley Jess Ranch Lift Station Upgrades Resident Inspector Rich Berger / PM / Town of Apple Valley
20%
Leo Cabanada,
PACP/MACP/LACP
• 1215 North Long Beach Collection Main Control Valve Upgrade Project.
• 1174 West Municipal Water District Replacement of Switchgear And MCC At Cajalco Intake Plant.
• 1226 Seal Beach Sanitary District Broadway Pump Station Bypass Sewer Project
Construction Manager /
Inspector
Construction Inspector
Review Construction Drawings
Doug McCartney / PM / WMWD
Danna Monson / PM / LBWD
Thomas Dawes, DE / SBSD
90%
Ed Mendoza
Construction Inspector Dennis A. Santos 100%
David Tiscareno,
EIT/ PACP/ MACP
• 1164-05 Refurbishment of Fountain Springs & Indian Creek Pump Stations In The City Of Diamond Bar - Los Angeles County Public Works
• 1212 Jess Ranch Lift Station Upgrades - Town of Apple Valley • 1192 Santiago Canyon Pump Station Improvements Project - Irvine Ranch Water District (IRWD)
Project Engineer – Design
Phase
Project Engineer – Construc-
tion phase Services
Project Engineer –
Construction Phase Services
Umesh Murthy / PM / LADPW
Rich Berger / PM / Town of Apple
Valley
Alex Murphy / PM / Irvine Ranch
Water District
30%
16.E
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
11. COST PROPOSAL
The fee will be uploaded separately in the Cost File on PlanetBids. Below is our project schedule.
16.E
APPENDIX A
SAMPLE AGENDA
AND MEETING
MINUTES
16.E
DAILY CONSTRUCTION REPORT
THE CITY OF LAGUNA BEACH
Water Quality Department
CIP 20-101 CIPP Lining of Sanitary Sewer System
(Construction Inspection Services)
Report No. 024
L&R Job No. 1178-03
Project Location: The City of Laguna Beach, California
Owner: The City of Laguna Beach, Water Quality Department Project Manager: Hannah Johnson
Construction Management Firm: LEE & RO, Inc.
Principal/Project Manager: Dhiru Patel, P.E. (626-912-3391) Inspector: Leo Cabanada (626-893-7620)
Inspector Robert Mercado, P.E. (626-252-5255)
Contractor: Sancon
Project Manager: Ryan Helmuth (714)412-3448
Superintendent: John Mitzner (714) 316-4654
Foreman: Adam Bray (714) 887-9117
Date December 16, 2020
Day SUN MON TUES WED THURS FRI SAT
Weather (during
construction hours)
PM Sunny/
Clear
68°
AM Sunny /
Clear
54°
Wind W 0 mph
Visibility 10 mi
Contractor’s Staff and Labor Equipment
Name Classification Hours OT/
X-tras Type # Hours X-tras
Adam Bray Foreman / TV Operator 6.0 CCTV Truck 1 6.0
Noe Granados (Foreman) / Laborer 6.0 Water Truck-Jetter 1 6.0 Erick Suarez Laborer 6.0 Refrigerated Truck 1 6.0
Juan Montes de Oca Laborer 0.0 Compressor 1 6.0
Nolan Kurtovich Laborer 6.0 Boiler Truck 1 6.0
Marcos Lopez Laborer 0.0 Foreman Truck 1 6.0
Levi Kurtovich Laborer 6.0 Bypass Pump 1 6.0
Jonathan Huerta Laborer 0.0
Ivan Pulido Laborer 0.0 Equipment Rental
Total MH 30.0 Type # Hours X-tras
Subcontractor’s
Name Classification Hours Remarks:
Visitors:
1. Chris Peterson / LBCWD
2. Dan Valdez / LBCWD
3. John Mitzner / Sancon Superintendent
4. Construction Activities
1) Construction activities began at 8:00 a.m.
2) Contractor set-up traffic control per the WATCH Manual 3) Contractor set-up for confined space entry per OSHA.
16.E
4) Contractor crews performed the following activities during CIPP Liner installation activities:
5) Contractor began to set-up on Sewer Line Segment No. 88, Caribbean Way, (G18-010_G18-011):
a) Laguna Beach City Water District staff began shutting off the water meters along Line Segment No.
88. b) Contractor set-up a bypass per Submittal No. 02R1. c) Contractor began the pre-CCTV and cleaned the lines by 8:10 a.m. d) Contractor completed the liner invert installation by 8:25 a.m. e) Contractor began curing the liner for Line Segment Nos. 88 at 8:30 a.m. and completed by 9:08 a.m. f) Pressure along the liner during curing was maintained at 8-10 psi and reached 200 °F. g) Contractor applied the approved Sikadur 31 around the annular space between the liner pipe and the host pipe to prevent migration of water between the pipes. h) Contractor began cutting open all active laterals from 9:35 a.m. to 10:10 a.m. i) Contractor completed the wire brush trimming of all active laterals by 10:45 a.m. j) Inspector made sure that all the house laterals were back in service prior to leaving the site. k) Contractor completed the post-CCTV for Line Segments No. 88 by 11:05. 6) Contractor installed 226 linear feet of 8-inch CIPP liner, cut opened and wire brushed fully opened the lateral services at the following stations between manholes (G18-010_G18-011), Sewer Line Segment No. 88:
a) Station 11.7’
b) Station 85.4’
c) Station 141.1’
d) Station 158.5’
e) Station 216.5’
7) Contractor remobilized to the next line segment by 11:25 a.m. 8) Water service was turned back on for Line Segment No. 88, by 10:35 a.m. 9) Contractor began to set-up on Sewer Line Segment No. 84, Zell Dr., (I18-098_I18-101):
a) No water meter services were required for shut off along Line Segment No. 84. b) Contractor set-up a bypass per Submittal No. 02R1.
c) Contractor began the pre-CCTV and cleaned the lines by 12:10 p.m. d) Contractor completed the liner invert installation by 12:20 p.m. e) Contractor began curing the liner for Line Segment No. 84 at 12:30 p.m. and completed by 1:20 p.m. f) Pressure along the liner during curing was maintained at 8-10 psi and reached 200 °F. g) Contractor applied the approved Sikadur 31 around the annular space between the liner pipe and the host pipe to prevent migration of water between the pipes. h) No existing laterals required cutting.
i) Contractor completed the post-CCTV for Line Segments No. 84 by 1:40 p.m.
16.E
By: Leo Cabanada Title: Inspector
10) Contractor installed 97 linear feet of 8-inch CIPP liner at the following stations between manholes (I18- 098_I18-101), Sewer Line Segment No. 84:
a) No Laterals
11) Contractor crew finished the day’s activity and demobilized at 2:10 p.m.
16.E
City of Laguna Beach CIP 20-101 CIPP Lining of the Sanitary Sewer Project (Construction Inspection Services)
Date December 16, 2020
Contractor setup over
U/S MH G18-010 Line
Segment No. 88.
Westbound on
Caribbean Way.
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Bypass setup over U/S
MH G18-010.
U/S MH G18-010.
CIPP invert installation
over U/S MH G18-010
Line Segment No. 88.
16.E
Contractor monitoring steam pressure
during CIPP Lining curing installation
over D/S MH G18-011.
Line Segment 73 along Caribbean Way.
Contractor monitoring
upstream from U/S
G18-010 during CIPP
liner installation.
16.E
Laterals cut open
w/ ball head
cutter.
Lateral service
cutting at 85.4’
Laterals trimmed
w/ wire brush
head.
Lateral service
cutting at 11.7’ Line
Seg. No. 88.
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Lateral service
cutting at 141.1’.
Lateral service
cutting at 158.5’.
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Post-CCTV of
Line Seg. No. 88.
Lateral service
cutting at 216.5’.
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U/S MH G18-010
Contractor demobilized
by 2:10 p.m. with no
further incidents.
D/S MH G18-011.
Westbound along
Caribbean Way.
LBCWD assist w/ water
meter shut off/on.
Atlantic Way.
Wire basket w/
lateral cutting debris.
D/S MH G18-011.
16.E
Contractor setup over U/S MH
I18-098Line Segment No. 84.
Northwest bound
on Zell Dr.
Contractor bypass setup
over D/S MH I18-101.
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CIPP invert installation
over D/S MH I18-101
Line Segment No. 84.
Liner invert installation
expansion at the
U/S MH I18-098
Contractor inserting
bypass at U/S MH I18-098.
16.E
CIPP liner steam curing
at the D/S MH I18-101.
Contractor monitoring
steam pressure during CIPP
Lining curing installation.
U/S MH I18-098.
16.E
Northwest bound
along Zell Dr. U/S MH I18-098.
Contractor demobilized
by 2:10 p.m. with no
further incidents.
Post-CCTV & cleaning of
Line Seg. No. 84.
D/S MH I18-101.
Contractor trimmed
excess lining at U/S
I18—098.
16.E
1199 South Fullerton Road
City of Industry, CA 91748-1232
1 C:\Users\Robert Mercado\Desktop\1174-Cajalco\H Meetings\Meeting 014 (4-13-2022)\Cajalco Replacement Of Switchgear MCC Construction Meeting Minutes 014 - 4_13_2022.Docx
REPLACEMENT OF SWITCHGEAR & MCC AT CAJALCO INTAKE
PLANT PROJECT
CONSTRUCTION MEETING MINUTES NO. 014
Subject: Cajalco - Construction Meeting Minutes No. 014 Meeting Date: April 13, 2022 Location: Zoom Meeting Meeting Time: 11:00 a.m.
ITEM DESCRIPTION COMMENTS
001 Notice to Proceed: NTP01 – 6/07/2021
Contract Calendar Days: 458 Calendar Days
Completion Date: September 8, 2022
Time Extensions: 0 Work Days
Revised Calendar Days: 0
Weather Days: N/A
Revised Completion Date: N/A
Holidays: N/A
Total Days to Date: 311 Calendar days
Days Remaining: 147 Days
Original Contract: $ 4,731,017.00
% Completed to Date: N/A
Approved C/O: N/A
Approved C/O Cost Total: N/A
Revised Contract Amount: N/A
% Completed Cost: N/A
% Completed Time: 0 %
ATTENDEES:
Doug McCartney – WMWD
Chris Henderson – CSI
Antonio Taris - CSI
Kenneth Creager – LEE+RO
Robert Mercado – LEE+RO
Leo Cabanada – LEE+RO
002 SAFETY
Safety Officer Report
A. Antonio / L+R provided CSI’s Safety
Report update.
B. Kenneth / L+R mentioned observing
safety gloves and safety glasses were
not being worn consistently during
construction activities.
C. He observed photos from the Daily
Inspection Reports where the CSI crew
did not use PPE while working with
16.E
ITEM DESCRIPTION COMMENTS
2 C:\Users\Robert Mercado\Desktop\1174-Cajalco\H Meetings\Meeting 014 (4-13-2022)\Cajalco Replacement Of Switchgear MCC Construction Meeting Minutes 014 - 4_13_2022.Docx the GEM, which can be very toxic to
the eyes.
D. Doug / WMWD suggesting sending
pictures to Chris.
E. Kenneth / L+R added that consistent
use of the PPE will enable CSI to
maintain the Safety Record.
F. Robert / L+R reminded the safety
officer that for all work inside the
vaults the contractor needs to make
sure that the area is ventilated at a
minimum.
003 PREVIOUS MEETING MINUTES
Comments from the previous Progress Meeting 013, March 30, 2022.
A. No added comments.
004 OLD BUSINESS:
Status of the Motor Submittal & Dimensioning of the motor shafts date
A. Robert / L+R discussed the status of
the motor submittal and dimensioning
of the motor shafts date.
B. Robert / L+R mentioned that emails
have been send and phone
conversations have been had with
contractor requesting for the required
submittal, but to-date no further
submittals or information has been
provided.
C. Chris / CSI replied that they have
reached out to their supplier who
reached out to US Motors to help them
provide the submittals and tentative
date delivery, with no avail.
D. Chris offered they will hopefully
receive more information this week.
005 OLD SUBMITTALS UNDER REVIEW:
Outstanding Submittals:
o 3/15/22 Submittal 10.3 Base Line Schedule –Pending
Review
o
A. Robert / L+R also discussed the
Baseline Schedule.
B. CSI has not provided any supporting
documents or correspondence to
justify the 133-day delay.
C. At this point, with no written
documentation supporting the purpose
of the 133-day delay, CSI faces written
Notifications of Delays with potential
Liquidated Damages (LD’s).
D. Doug / WMWD added that CSI needed
to help themselves by providing
documentation from their supplier or
factory the reason or purpose of the
delays.
E. Doug / WMWD requested from CSI to
recalled the 10.3 submittal till further
delivery dates have been clarified.
006 PROGRESS AND CONSTRUCTION SCHEDULE
3-Week Look Ahead
A. Chris / CSI discussed the Contractor’s
progress and schedule.
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ITEM DESCRIPTION COMMENTS
3 C:\Users\Robert Mercado\Desktop\1174-Cajalco\H Meetings\Meeting 014 (4-13-2022)\Cajalco Replacement Of Switchgear MCC Construction Meeting Minutes 014 - 4_13_2022.Docx NOTE: These minutes are the preparer’s understanding of the items discussed at the meeting. If discrepancies are noted, please contact the preparer withing three days of receipt. Attachments: None.
PROJECT MEETING ADJOURNED TIME: _11:40 AM_
007 NEW PENDING CONTRACTOR’S SUBMITTALS
4/11/22 Submittal 24 Electrical Power Dist. Study Sys 1.3 – Pending Review
4.12/22 Submittal 024.1 Electrical Power Study 1.4 A – Pending Review
A. Robert / L+R mentioned Submittals 24
and 24.1 were currently under review.
B. Kenneth / L+R discussed the
requirements for the Power Study had
to be a Professional Engineer with 5
years of experience, adding that in his
phone conversation with Luke, who
was doing the study, admitted he was
not completely familiar with Pump
Studies.
C. Kenneth also mentioned that there
were obvious mistakes in the Study
such as all the Switchgear and MCC
were Eaton products. However, Cutler
Hammer name was used throughout
the study.
D. Doug / WMWD suggested for Robert
to set up a Meeting on Monday to
discuss and address issues with the
Power Study.
E. Kenneth continued to observed
discrepancies within the Study, but will
provide a response after the requested
meeting with contractor on Monday
18, 2022.
008 RFI’s (REQUEST FOR INFORMATION)
RFI 015 SEL 710-5 Relay- Pending Review.
A. RFI No. 15 is under review.
009 PCOs (Potential Change Orders) or CO (Change Orders) RFC 006 Needs to be revised per SCE final design drawings A. Chris / CSI indicated that PCO No. 6
will be revised accordingly based on
SCE revised drawings.
010 PROGRESS PAYMENT & LABOR COMPLIANCE
None.
A. No added comments.
011 HOUSEKEEPING
None
A. No added comments.
012 NEW BUSINESS
SCE Final Design Drawings.
A. Robert / L+R discussed the SCE Final
Design Drawings.
B. Kenneth / L+R mentioned that all
work by contractor is clearly itemized
on the drawings.
013 NEXT SCHEDULED MEETING
Open
A. Next Construction Progress Meeting is
scheduled for Wednesday, April 27th,
@ 11:00 a.m.
16.E
APPENDIX B
REQUIRED
FORMS
16.E
PROPOSER’S SIGNATURE PAGE
By signing this form, the Consultant states that the firm(s) has sufficient staff resources and capability to perform the work contained within this Request for Proposal within the specified timeframe.
PROPOSER:
(Consultant Name)
ADDRESS:
TELEPHONE NUMBER(S):
PRINT NAME:
SIGNATURE:
TITLE: DATE:
SIGNING INSTRUCTIONS TO THE CONSULTANT
This Proposal must have a valid signature above and be delivered as required or it will be considered non-responsive (CCP 1933).
Proposer’s Signature Page to be accompanied by notary certificates attached following this page. Note the description of the document on the notary certificate and attach notary certificates immediately following this page.
General Partners must sign on behalf of the partnership.
In the event that the consulting firm is a corporation, two (2) corporate officers having authority from the corporation MUST sign (two (2) signatures total). If the corporation has a corporate resolution stating that one person is authorized to sign on behalf of all officers, attach corporate resolution immediately following the notary certificates. Corporate Seal may be affixed hereto.
LEE + RO, Inc.
1199 S. Fullerton Road, City of Industry, CA 91748
(626) 667-5309
Dhiru Patel
Chief Executive Officer 7-5-2022
16.E
NON-COLLUSION AFFIDAVIT
Made to: City of Hemet
Dhiru Patel Chief Executive Officer
LEE + RO, Inc. (626) 667-5309
1199 S. Fullerton Road City of Industry, CA 91748
[email protected] 7-05-2022
16.E
APPENDIX C
LEE + RO
RESUMES
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
LICENSE/CERTIFICATION
Civil Engineer, CA #C79646
NASSCO PACP, #U-614-06021492
CASQA Certified SWPPP Developer
(QSD) and Practitioner (QSP) #23971
EDUCATION
BS, Civil Engineering,
Cal State University Los Angeles
Robert Mercado has 18 years of engineering, construction management, and resident engineer experience. He worked for two years as a construction project manager for Northwest Pipe (a large diameter water piping system supplier). Prior to that, Robert spent over five years as a construction project manager for Clark Pacific, a precast concrete products supplier. His construction management services experience and responsibilities have included construction and schedule coordination, quality control, owner representation, field documentation, progress payment reviews, facility startups, and permit coordination.
EXPERIENCE
Broadway Sewer Siphon Replacement Project Sunset Beach Sanitary District. Robert provided CM and office support services during construction for this $ 0.7 million project. The Project entails replacing approximately 220 LF of existing 6-inch diameter cast iron sewer siphon crossing beneath the Sunset Channel just east of Pacific Coast Highway (PCH) northwest of the existing bridge on Broadway including replacing the two end manholes and relocating existing water utilities. The goal of the District was to proactively replace the existing 85-year-old pipe, using Horizontal Directional Drilling (HDD) with a greater pipe resistance to earthquake shaking.
Sewer System Rehabilitation Plan Phase 1, Sewer Main Lining and Spot Repair Projects 1 & 2, Garden Grove Sanitary District. CM Inspection and office support services during construction for this $1.1 million project. Work included daily field inspection and CM services, construction engineering support providing review and recommendations on contractor submittals, RFIs, contractor’s change orders, CCTV review and preparation of record drawings, also direct contact, and coordination with GGSD staff, agencies and the contractor. This project included 3.3 miles of UV-cured reinforced plastic cured-in-place pipe (GRP-CIPP) liner and CCTV, and UV-cured GRPCIPP top hat lateral seals.
CIPP Lining of Sanitary Sewer System CIP 18-100, City of Laguna Beach. Robert provided construction management and inspection services for the rehabilitation and replacement of 6-inch, 8-inch, 10-ich diameter and 15-inch diameter vitrified clay pipe sewer mains. Work included 30,480 LF of CIPP rehabilitation, several point repairs, sewer cleaning and disposal, removal of root balls from sewer laterals, as well as pre- and post-construction CCTV inspections. Robert’s responsibilities included ensuring compliance with all noise ordinances, traffic control closures and parking restrictions and enforcement of water quality requirements.
Construction Management and Inspection Services for the Sanitary Sewer Rehabilitation and Replacement Program Project – 3 (SSRRP-3), Long Beach Water Department, City of Long Beach.
Robert provided construction management services for the SSRRP-3 Project which consisted of the rehabilitation lining of approximately 9,256 LF of sewer pipe via Cured-In-Place (CIPP) liner. The work included pre and post CCTV inspections, cleaning and lining of 8-inch and 10-inch pipe, point repairs, removing and replacing sections of existing 8-inch sewer line, restoring existing sewer laterals after repair/lining, root removal, installation of ‘’top hat” repairs, and repair of intruding laterals. Other tasks included overseeing sewer by-passing efforts and ensuring proper outreach and traffic control measures were implemented.
ROBERT MERCADO, PE, PACP,
QSD, QSP
CONSTUCTION MANAGER
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
ROBERT MERCADO, PE, PACP,
QSD, QSP
CONSTUCTION MANAGER
Rio Vista Valve No. 2, Castaic Lake Water Agency, Santa Clarita, CA. Robert provided construction management services for the repair of the 72-inch Rio Vista Valve #2 (RV-2), which was damaged and could not fully seal properly. Modifications included replacing the damaged valve as well as adding a separate pressure control valve and related equipment. The project included installation of Rio Vista Valve No. 2 (RV-2) in a subsurface valve vault. Critical components included installation of a 72-inch motor operated valve (MOV), two 30-inch MOVs, one 30-inch solenoid operated Primary Bypass Valve, an 8-inch secondary bypass MOV, rehabilitation of existing valve vault, electrical and instrumentation upgrades, and site/security upgrades.
Beachwood / Sparks Force Main and Pump Station Upgrade Project, City of Burbank. Robert provided engineering CM, inspection and office support services during construction for this $10.5 million project. Responsibilities included submittal review, resolution of field construction issues, and public outreach. The project includes approximately 12,000 linear feet of 24-inch HDPE pipe along the Sparks-Chandler alignment, replacement of three dry-pit submersible 150 Hp pumps, construction of a new valve vault, removal and replacement of valves and appurtenances, and recoating the pump station wet well. The project also included construction of new sewer maintenance manholes, air relief valves, blow-off assemblies, and tie-in to the new 24-inch force main. Robert guided the project through construction, startup, testing and O&M phases. He provided post-construction warranty support. The project was completed within budget and on schedule.
Sanitary Sewer Improvement Projects 10th Street/Lime Avenue & 15th Street/Gardenia Avenue, Long Beach Water Department. Construction Manager/Resident Engineer for various sanitary sewer projects near 10th Street/Lime Ave and 15th Street/Gardenia Ave. The improvements included replacing 8-inch sewers with 10-inch, replacing 10-inch sewers with 12-inch, removing tree roots, and lining 10-inch sewers with cured-in-placed (CIPP), removing and replacing (R&R) damaged portions of the sewer pipeline prior to (CIPP), rehabilitating existing manholes, Closed Circuit T.V. (CCTV) review and post repair assessment. The sites are in commercial areas and residential neighborhoods of Long Beach.
Sanitary Sewer Pipeline Replacement Project-Phase 1, Long Beach Water Department. Provided construction inspection services for the rehabilitation and replacement of 8-inch, 10-inch diameter VCP sewer mains. Work included 3620 LF of CIPP rehabilitation, point repairs, sewer cleaning and disposal, removal of root balls from sewer laterals, as well as pre- and post-construction CCTV inspections.
Naples Island Sanitary Sewer Replacement Project, Long Beach Water Department. Provided engineering services during construction for the rehabilitation and replacement of 8-inch diameter, 10-inch diameter, and 12-inch diameter gravity sewer pipelines with structural deficiencies in the Belmont Shore and Naples Island areas of Long Beach. The final design includes sewer segment spot repairs and rehabilitation of existing sewers with Cured-In-Place Pipe Liner (CIPP) and replacement of five manholes.
Sewer Rehabilitation in Cerritos Avenue and Orange Avenue, City of Cypress. Project Engineer responsible for preliminary design report, and final plans and specifications for rehabilitation and replacement of 2,700 feet of 8-inch VCP to 10-inch VCP gravity sewer lines and manholes. CCTV inspection videos were initially reviewed to confirm the existence of pipe breaks, offsets, sags, and calcium deposits. The project included classifying pipe segments that could be relined and recommended rehabilitation of a sunken manhole. Utility atlas maps and sewer as-built drawings were compared to the field survey for accuracy. The pipe lining method selected for sewer rehabilitation was Cured-In-Place (CIPP) liner.
Sewer Rehabilitation in Cerritos Avenue and Orange Avenue, City of Cypress. Project Engineer responsible for preliminary design report, and final plans and specifications for rehabilitation and replacement of 2,700 feet of 8-inch VCP to 10-inch VCP gravity sewer lines and manholes. CCTV inspection videos were initially reviewed to confirm the existence of pipe breaks, offsets, sags, and calcium deposits. The project included classifying pipe segments that could be relined and recommended rehabilitation of a sunken manhole. Utility atlas maps and sewer as-built drawings were compared to the field survey for accuracy. The pipe lining method selected for sewer rehabilitation was Cured-In-Place (CIPP) liner.
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
LICENSE/CERTIFICATION
Civil Engineer, CA ##C41550
• Coordinated the development of a Bridge and Roadway Capital Improvement Program amounting to $150 million.
• Directed the design, construction, and expenditure on capital improvement projects amounting to over $300 million funded by Public Financed Districts and Development Fee Programs.
• Coordinated the development of updated master sewer and storm drainage plans and fee programs amounting to over $400 million.
• Coordinated the development of an assessment fee program for a redevelopment project area amounting to $160 million of infrastructure costs. • Coordinated and implemented the Public Improvement Policy and Procedure Manual for the administration of public financed project areas.
• Updated the master development, reimbursement, fee credit, settlement, construction, purchase and finance agreements.
• Developed a flood control fee program amounting to $85 million of facilities costs. • Directed the design and construction of architecture and engineering projects amounting to $12 million within a nine month period.
• Provided engineering and construction services involving the expansion of two surface coal mines amounting to $10 million of development and construction costs.
EXPERIENCE
Pacifica Services, Inc., Pasadena, CA – Senior Project Manager II (Contract) – February/April, 2022. Project Resident Engineer on Victorville Wellness Center.
Civil Source, an NV5 Company, Irvine, CA - Project Manager (Contract) - January, 2018/July, 2021. As a Contract Civil Engineer through Civil Source/NV5 for the County of San Benito, Resources Management Agency, Public Works Division, worked on HBP Bridges, FHWA Roadway, FEMA, SB 1, County CIP, County Service Areas, and Land Development projects including participation in Building, Planning, and Code Enforcement issues. Also, I provided engineering technical support and advisement for the County in regards to the SBCOG-Council of San Benito County Governments and Caltrans related projects.
Harris & Associates, Irvine, CA - Project Manager (Part-Time) - August 2017/November, 2017.
Provided plan reviews and staff augmentation services to a governmental agency.
Civil Source, Inc., Irvine, CA - Sub-consultant Project/Construction Manager - September 2016/ January 2017. Participated in the preparation of RFQ/RFP’s for program/project/construction management, engineering and staff augmentation services and provided such services.
GREGORY J. BUCKNELL, PE
CONSTRUCTION MANAGER
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
W.G. Zimmerman Engineering, Inc., Huntington Beach, CA - Senior Project Manager - September 2015/April 2016. Preparation of RFQ/RFP’s for Program/Project/Construction management, engineering and staff augmentation services.
City of Fontana, CA - Principal Civil Engineer - February 1991/July 2009. Special Projects - In this capacity since July, 2008 until taking my option to receive a pension in July, 2009, involved in developing updated program unit costs and processing for development impact fee credit agreements, updating the comprehensive fee schedule, the subdivision municipal code, standard requirements and conditions of approval for the design advisory board processing. Member on the Website Steering, the Software LAMPS, and GIS Browser Update Committees. Assigned a Work Program for the Engineering Department.
Land Development - The previous seven years for the City as the Principal Civil Engineer/Land Development managed the FEMA CLOMR/LOMR and land documents processing, improvements plan checking, building and safety routing, design advisory board conditions of approval, annexations, engineering public front counter, public permit issuance, and other duties as described above.
Special Projects - Capital Improvement and Public Financed Projects/Fee Assessment Programs.
The prior ten years experience was on projects including interchanges, overpass, streets, pavement rehabilitation programs, multi-purpose/bike trails, street landscaping, traffic signals, sewer, storm drains, parks, fire stations, community centers, flood control including channels, basins, and levee improvements funded by capital improvement fee programs, public financed districts, and land developers. Coordinated and implemented the Public Improvement Policy and Procedure Manual for the administration of public financed project and maintenance areas as approved by the City Council. Processed the RFQ/RFP’s, negotiated the fee and amendments on construction management, engineering, surveying, materials testing, and public works inspection services agreements. Monitored and supervised the process for the bidding, award of construction contracts, and negotiations for the construction contract change orders for capital improvement projects funded by development fee programs, public financed districts, and fee credit agreements.
Processed progress and reimbursement payments to construction contractors and developers.
Supervised and participated with attorneys, right of way agents, and appraisers on right of way acquisitions. Provided document statements for processing and expert testimony in court on right of way acquisition and construction claim cases.
GREGORY J. BUCKNELL, PE
CONSTRUCTION MANAGER
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
LICENSE/CERTIFICATION
NASSCO PACP, #U-816-07005064
EDUCATION
BS, Civil Engineering,
Walla Walla University
Leo has 16 years of engineering, construction management, and resident engineer/inspector experience. Previously, Leo worked as a construction project manager for Northwest Pipe (a large diameter water piping system supplier). Leo also spent five years as a project engineer for Clark Pacific, a precast concrete products supplier. His construction management services experience and responsibilities included construction inspection resident engineering services and schedule coordination, quality control, owner representation, field documentation, progress payment reviews, facility startups, and permit coordination.
EXPERIENCE
Broadway Sewer Siphon Replacement Project Sunset Beach Sanitary District. Leo provided inspection and office support services during construction for this $ 0.7 million project. The Project entails replacing approximately 220 LF of existing 6-inch diameter cast iron sewer siphon crossing beneath the Sunset Channel just east of Pacific Coast Highway (PCH) northwest of the existing bridge on Broadway including replacing the two end manholes and relocating existing water utilities. The goal of the District was to proactively replace the existing 85-year-old pipe, using Horizontal Directional Drilling (HDD) with a greater pipe resistance to earthquake shaking.
Sewer System Rehabilitation Plan Phase 1, Sewer Main Lining and Spot Repair Projects 1 & 2, Garden Grove Sanitary District. Provided CM Inspection and office support services during construction for this $1.1 million project. Work included daily field inspection and CM services, construction engineering support providing review and recommendations on contractor submittals, RFIs, contractor’s change orders, CCTV review and preparation of record drawings, also direct contact, and coordination with GGSD staff, agencies and the contractor. This project included 3.3 miles of UV-cured reinforced plastic cured-in-place pipe (GRP-CIPP) liner and CCTV, and UV-cured GRP-CIPP top hat lateral seals.
Sanitary Sewer Renewal Program (SSRP) and Difficult Access Reach (DAR) Projects, Wastewater Conveyance and Conveyance Division (WCCD), Bureau of Engineering, City of Los Angeles.
Civil Engineer / Construction Management Support for construction of various sewer rehabilitation projects. The City has been rehabilitating its sewers under the 60-mile SSRP program under a Federal mandate. Projects are currently between 0.5 million dollars to 3 million dollars involving 4,000 to 20,000 LF of rehabilitation work range from removing and replacing (R&R) sewer pipe to cured-in-place pipe (CIPP) or fold and form liner installation in pipes ranging in size from 6-inches to 15-inches in diameter. Duties include facilitating bi-weekly progress meetings, preparing change orders, project monthly reports and board reports, reviewing project documents including plans and specifications, contractor proposals, contractor submittals, RFIs, evaluating claims made by the public or the contractor, coordinating work between LADOT, Caltrans, L.A. Department of Water and Power (DWP), utilities and the contractor.
The following are a list of City projects Leo has managed and inspected:
• C946 SSRP DAR05 Hollywood/Wilshire Planning Area, $8.4 Million Project, including 5.2 miles of CCTV and 1.4 miles of rehabilitate by CIPP of sewer pipe. • C931 Arlington Ave. Sewer Rehabilitation Jefferson Blvd. to Rodeo Rd., $6.8 Million Project, $6.8 Million Project, including 0.5 miles of 33-inch and 42-inch rehabilitate by slip lining, 0.5 miles of 30-inch rehabilitate by CIPP, and 3.65 miles of CCTV.
LEO CABANADA, PACP/MACP/
LACP
CONSTRUCTION MANAGER
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
LEO CABANADA, PACP,
MACP, LACP
CONSTRUCTION MANAGER • C928 SSRP H22 Melrose Ave. & Wilton PL., $2.3 Million Project, R&R and rehabilitate by CIPP,
1.33 miles of sewer pipe.
• C930 SSRP P22 Verdugo Rd. & Palmer Dr., $1.6 Million Project, R&R and rehabilitate by CIPP,
1.0 miles of sewer pipe.
• C918 SSRP P06 El Sereno Ave. & Edison., $6.2 Million Project, including 3.8 miles of CCTV and
1.7 miles of R&R of sewer pipe.
• C919 SSRP S13 Vernon Ave. & Budlong Ave., $1.2 Million Project, including 1.33 miles of CCTV and 1.2 miles of CIPP of sewer pipe.
• C913 SSRP P19 Figueroa St. & Yosemite Dr., $4.8 million project, including 5.7 miles of CCTV and rehabilitate by CIPP 2.2 miles of sewer pipe.
CIPP Lining of Sanitary Sewer System CIP 18-100, City of Laguna Beach. Provided construction management and inspection services for the rehabilitation and replacement of 6-inch, 8-inch, 10- ich diameter and 15-inch diameter vitrified clay pipe sewer mains. Work included 30,480 LF of CIPP rehabilitation, several point repairs, sewer cleaning and disposal, removal of root balls from sewer laterals, as well as pre- and post-construction CCTV inspections. Robert’s responsibilities included ensuring compliance with all noise ordinances, traffic control closures and parking restrictions and enforcement of water quality requirements.
Beachwood / Sparks Force Main and Pump Station Upgrade Project, City of Burbank. Provided engineering CM, inspection, and office support services during construction for this $10.5 million project. Responsibilities included submittal review, resolution of field construction issues, and public outreach. The project includes approximately 12,000 linear feet of 24-inch HDPE pipe along the Sparks-Chandler alignment, replacement of three dry-pit submersible 150 Hp pumps, construction of a new valve vault, removal and replacement of valves and appurtenances, and recoating the pump station wet well. The project also included construction of new sewer maintenance manholes, air relief valves, blow-off assemblies, and tie-in to the new 24-inch force main. Robert guided the project through construction, startup, testing and O&M phases. He provided post-construction warranty support. The project was completed within budget and on schedule.
CM and Inspection Services for Church Street and Little Third Bypass Sewer Project, EVWD.
Provided engineering, CM, and inspection services for sewer capacity improvements located in the City and County of San Bernardino and the City of Highland. The projects consist of two separate reaches: Reach 1 includes the construction of 900 lineal feet of 12-inch PVC sewer pipe, three (3) new manholes and re-construction of two existing manholes. Reach 2 includes the construction of 4,400 lineal feet of 15-inch PVC sewer pipe, fifteen (15) new manholes and reconstruction of two existing manholes.
Alley E / O Chestnut Avenue Sanitary Sewer Improvement Project, Long Beach Water Department.
Provided CM and inspection services for the 12” sewer mainline construction phase services for the Alley E / O Chestnut Avenue. Work included field inspection and CM services, construction engineering support providing review and recommendations on contractor submittals, RFIs, contractor’s change orders, CCTV review and preparation of record drawings, also direct contact, and coordination with LBWD staff, agencies and the contractor. Additional major construction work included Installation of four 48-inch diameter pre-cast manholes, new 8-inch cleanout, “breaking into” one existing manhole, and portal cement concrete pavement and asphalt concrete pavement restoration. Method of construction for this project was open trench and slurry backfill.
CM / Inspection, Well Facility Backup Power Facilities Upgrades (Wells 37, 38 and 39), Ontario Municipal Utilities Company. Provided Construction Management Inspection services for this $7 million project that included 24 groundwater production wells, five booster pump stations / storage facilities, and 3 sewer lift stations. The project also includes a 1,280 KW mobile generator and modifications to the well sites to enable generator hook ups.
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
LICENSE/CERTIFICATION
Engineer-in-Training #169413
NASSCO PACP and MACP,
#U-614-06021725
EDUCATION
BS, Civil Engineering,
California State Polytechnic
University, Pomona
David Tiscareno has experience with engineering and construction management/inspection. He holds the NASSCO Pipeline Assessment Certification Program (PACP) and Manhole Assessment Certification Program (MACP) certifications. His project experience and responsibilities have included construction inspection, quality control, owner representation, field documentation, progress payment reviews, and permit coordination.
EXPERIENCE
Manhattan Village Home Owner Association (HOA) Recycled Water Pipeline Project, West Basin Municipal Water District. Project Engineer for this $1.5 million recycled water distribution project that included design and installation of approximately 6,000 feet of 4- to 8-inch diameter recycled water main. The project included 15 2-inch water meters in various locations throughout the Manhattan Village HOA private streets. The proposed pipeline included the connection to these meters and to the existing 42-inch diameter recycled water main on marine avenue within the City of Manhattan Beach.
Sewer & Water Main Upsizing Project for Gateway Village Project, Moulton Niguel Water District, Laguna Hills. Resident Engineer/Inspector for the Blackwood Real Estate for the redevelopment project which included 351 residential units, a five-level parking garage and 6,000 sq. ft. of retail space. The project element included: upsizing existing 8-inch water main to 12-inch water main; bypass water line (high-line), upsizing existing 10- inch sewer main to 15- inch sewer main; sewer bypassing during upsizing; and installation of new segments of water main and sewer. The construction took six months and required night shift work.
Construction Management and Inspection Services for the Sanitary Sewer Rehabilitation and Replacement Program Project – 3. David was the Inspector the Sanitary Sewer Rehabilitation and Replacement Program Project - 3 which consists of the rehabilitation of approximately 9,256 lineal feet (LF) of sewer pipe. The work includes but is not limited to CCTV inspections, cleaning and lining 8-inch and 10-inch pipe, point repairs, removing and replacing sections of existing 8-inch sewer line, restoring existing sewer laterals after repair/lining, root removal, installation of ‘’top hat” repairs, and repair of intruding laterals.
CIPP Lining of Sanitary Sewer System CIP 18-100, City of Laguna Beach. David provided construction inspection services for the rehabilitation and replacement of 6-inch, 8-inch, 10-ich diameter and 15-inch diameter vitrified clay pipe sewer mains. Work included 30,480 LF of CIPP rehabilitation, several point repairs, sewer cleaning and disposal, removal of root balls from sewer laterals, as well as pre- and post-construction CCTV inspections. David’s responsibilities included ensuring compliance with all noise ordinances, traffic control closures and parking restrictions and enforcement of water quality requirements.
CM for Rio Vista Valve No. 2, Castaic Lake Water Agency, Santa Clarita, CA. David is the Inspector for the repair of the 72-inch Rio Vista Valve #2 (RV-2), which was damaged and could not fully seal properly. Modifications included replacing the damaged valve as well as adding a separate pressure control valve and related equipment. The project included installation of Rio Vista Valve No. 2 (RV-2) in a subsurface valve vault. Critical components included installation of a 72-inch motor operated valve (MOV), two 30-inch MOVs, one 30-inch solenoid operated Primary
DAVID TISCARENO, PACP/MACP
INSPECTOR
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
Bypass Valve, an 8-inch secondary bypass MOV, rehabilitation of existing valve vault, electrical and instrumentation upgrades, and site/security upgrades.
CM and Inspection Services for Church Street and Little Third Bypass Sewer Project, EVWD.
David provided resident engineering and inspection services for sewer capacity improvements located in the City and County of San Bernardino and the City of Highland. The projects consisted of two separate reaches: Reach 1 included the construction of 900 lineal feet of 12-inch PVC sewer pipe, three (3) new manholes and re-construction of two existing manholes. Reach 2 included the construction of 4,400 lineal feet of 15-inch PVC sewer pipe, fifteen (15) new manholes and reconstruction of two existing manholes.
Beachwood / Sparks Force Main and Pump Station Upgrade Project, Burbank. Inspector. David oversaw trenching, pipe fusing, slurry back-filling, asphalting, and tunneling and pushing casing under busy intersections for this project. David provided engineering inspection and office support services during construction for this $9.5 million project. Responsibilities included resolution of field construction issues. The project included approximately 12,000 linear feet of 24-inch HDPE pipe along the Sparks-Chandler alignment, replacement of three dry-pit submersible 150 Hp pumps, construction of a new valve vault, removal, and replacement of valves and appurtenances, and recoating the pump station wet well. The project also included construction of new sewer maintenance manholes, air relief valves, blow-off assemblies, and tie-in to the new 24-inch force main.
New Hope Placentia Trunk Sewer Replacement Project, Fullerton-Anaheim. David observed potholing activities for locating utilities for this $80 million trunk sewer replacement project. The design included new wastewater trunk sewers through the Cities of Fullerton and Anaheim to upsize and replace the existing Newhope‐Placentia Trunk Sewer (NHP), which has been in service for 55 years. The length of proposed new sewer totals approximately 38,300 linear feet of line varying from 33-inch to 48-inch. The main project objective is to eliminate capacity deficiencies in the existing Newhope‐Placentia Trunk and the Rolling Hills Sub‐Trunk sewers to accommodate current, future, and 2040 peak wet weather flows, allow for the abandonment of the Yorba Linda Pump Station, and add flexibility to the collections system by allowing OCSD to divert current sewer flows from Treatment Plant No. 2 to Plant No. 1 for additional water recycling.
CIPP Lining of Sanitary Sewer System CIP 18-100, City of Laguna Beach. David provided construction inspection services for the rehabilitation and replacement of 6-inch, 8-inch, 10-ich diameter and 15-inch diameter vitrified clay pipe sewer mains. Work included 30,480 LF of CIPP rehabilitation, several point repairs, sewer cleaning and disposal, removal of root balls from sewer laterals, as well as pre- and post-construction CCTV inspections. David’s responsibilities included ensuring compliance with all noise ordinances, traffic control closures and parking restrictions and enforcement of water quality requirements.
Sewer Rehabilitation Design Services, City of Cypress. Project Engineer for this $1 million project that included replacement and rehabilitation of 2,045 LF of vitrified clay sanitary sewers from 8-inch to 15-inch in diameter. The design included extensive utility research, civil plan and profile drawings and manhole connection details for the sewer pipeline. In addition, the project required the field assessment of manholes and site visits to verify existing utilities.
DAVID TISCARENO,
PACP/MACP
INSPECTOR
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
REGISTRATION
AWS: Certified Welding Inspector
# 16040581
ICC Master of special Inspector#
8343081
ICC: CA Commercial Building
Inspector, Reinforced Concrete,
Masonry, Prestressed Concrete,
fire proofing, high strength bolting,
welding
LA City, La County, Santa Monica,
Long Beach
Shotcrete, DIA, reinforced concrete,
Masonry, Prestressed Concrete
EDUCATION
Public Works Administration and
Inspection, Rancho Santiago Canyon
College, Orange CA
American Water Works Association
Water College
Edward Mendoza has over 34 years of public works experience including 26+ of those years working for the Long Beach Water Department (LBWD). His experience and responsibilities include managing, supervising and consulting inspectors for capital improvements, development projects, and public works utility construction. Edward Became a Construction Inspector I in 1998, inspecting water & sewer main replacements, and assisting with groundwater well and sewer lift station rehabilitation. He was promoted to Construction Inspector II in 2001, working as a lead on more complex projects including large developments throughout the City. In 2006, he became Principal Construction Inspector involved in constructability reviews for various projects. In 2016, he then became LBWD’s first Chief Construction Inspector.
EXPERIENCE
Gerald Desmond Bridge Water Relocations & Abandonment - 5 Segments, Long Beach, CA.
Chief Construction Inspector - Supervised eight (8) LBWD inspectors, oversaw four (4) consultant inspectors and various test laboratory inspectors from four separate contract laboratories. Scope of work included 30”, 24”, and 20” transmission main relocations as part of the $1.5B bridge project.
Additional duties included: assisted the construction management team with oversight of the water system installations per applicable Laws and Regulations; troubleshooted and assisted with field resolutions between the design/build contractor and the Department during construction; reviewed progress payment requests made by contractors; verified code and contract compliance and quality assurance of work; performed oversight of day-to-day personnel administration, including but not limited to, time-off and overtime requests, purchase orders and cash reimbursements, developing and conducting employee evaluations, training recommendations, and mentoring of staff; reviewed inspector daily reports; and created a team oriented work environment.
Sanitary Sewer Rehabilitation and Replacement Program (SSRRP), Long Beach, CA. Chief Construction Inspector - Oversaw inspection of various SSRRP projects including the on-site inspection staff and specialized 3rd party inspectors. Duties included: construction management services for various projects consisting of the rehabilitation of approximately 5,800 LF of sanitary sewer pipeline ranging in diameter from 8- to 12-inches. Rehabilitation methods included trenchless repairs for full or sectional pipe lengths using cured-in-place pipe (CIPP), ultra-violet (UV) CIPP, carbon fiber reinforced polymer (FRP), glass FRP, top hats, and other alternative methods; reviewed progress payment requests made by contractors; verified code and contract compliance and quality assurance of work; resolved field issues arising during construction of projects; reviewed daily reports by inspectors; and developed and conducted employee evaluations. Work under these projects also included replacement and rehabilitation of pavement, site drainage and grading where applicable, utility relocation, coordination of work activities between owner, utility companies, and contractor.
S-12 Sewer Lift Station Rehabilitation (2015), Long Beach Water Department, Long Beach, CA.
Principal Construction Inspector - Managed the inspection component of the Project. Coordinated specialized inspectors including, electrical, third party Dynamic Mechanical Analysis (DMA) testing, and reinforced concrete testing with contractors and inspection staff. Construction inspector for this lift station rehabilitation project (3-5 MGD) consisting of the replacement of existing odor control units, corroded electrical gear caused by H2S, Variable Frequency Drives (VFDs) & pump clogging, rehabilitation of wet well (concrete repair and lining), repair existing dry well, and new (Fats, Oil and Grease) FOG prevention system.
EDWARD MENDOZA
INSPECTOR
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
Orange Avenue /Del Amo Boulevard /Walnut Avenue Sewer Upgrade, Long Beach, CA. Principal Construction Inspector - Managed the inspection component for this project and oversaw consultant inspectors. The project consisted of approximately 1,019 LF of 12-inch sewer to be upsized to a 15-inch sewer along Walnut Avenue between Market Street and Jackson Street (located in a builtout, high-density residential/commercial area), the installation of a 10-inch double barrel HDPE siphon with steel casings, and the rehabilitation of nine (9) brick manholes. The new 15-inch line connects to a Los Angeles County Sanitation District (LACSD) 33-inch trunk sewer. Duties included:
verified construction activities and materials in accordance with project plans, specifications, approved submittals, change orders, and various Laws and Regulations; reviewed progress payment requests from contractor for verification of quantities and progression of the work in accordance with agreed schedule of values; documented daily construction activities, time and material extra work, and disputed extra work including labor, equipment and materials; scheduled and coordinated testing laboratories to meet construction schedules; supervised and provided orientation to all inspectors and technicians.
Orange Avenue/7th Street Sewer Upgrade, Long Beach Water Department, Long Beach, CA.
Principal Construction Inspector - Managed the Project inspection along with consultant inspectors and soil laboratory inspectors. Worked with the consultant construction manager to resolve any potential issues for the construction of approximately 1,300 linear feet of 12- inch Extra Strength VCP within 7th Street and 1,775 linear feet of 30-inch Extra Strength VCP within Orange Avenue.
Duties included: reviewed project plans and specification for constructability issues and potential project impacts. This project also included several manholes, a drop manhole, and a sewer siphon. The pipeline route had challenging rights-of-way and easement issues, with open-trench construction and jack-and-bore within the existing street right-of-way.
EDWARD MENDOZA
INSPECTOR
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
LICENSE/CERTIFICATION
Mechanical Engineer, CA # M019623;
AZ #28306,
EDUCATION
BS, Mechanical Engineering,
University of Santo Thomas,
Magna Cum Laude
Sal is a highly experienced construction manager and project manager. During his 35-year career, he has successfully managed engineering and CM projects for water and wastewater treatment plants, large pumping plants, pipelines, cogeneration systems, institutional building mechanical systems such as chiller plants and thermal storage systems, fuel systems and hazardous waste clean-up projects. He has guided all CM / inspection services projects for West Basin for the last six years and he brings experience necessary to deliver superior value to West Basin on your capital projects construction. As the construction manager, he reviews designs especially constructability for projects with a construction value of over $5 million. He also served as resident engineer, claim analyst, value engineering team member, scheduler, and cost estimator.
EXPERIENCE
Anza Avenue Lateral and Imperial Avenue Lateral Project, West Basin Municipal Water District.
Project Director for the CM / inspection services for the U.S. Army Corps of Engineers (USACOE) led project in the Fall of 2009. The Anza Avenue Lateral Project included the installation of 14,500 lineal feet of 8-inch, 6-inch, and 4-inch diameter recycled water pipeline, providing recycled water to parks and schools for landscape irrigation applications within the City of Torrance. The Imperial Avenue Lateral Project included the installation of 4,700 lineal feet of 6-inch diameter recycled water pipeline, providing recycled water to parks and greenbelt for landscape irrigation application.
Earl Schmidt Intake Pump Station Modifications Project, Santa Clarita Valley Water Agency ( SCVWA). Construction Manager responsible for diagnosing the extent of a misalignment problem with one of the pumps. The project included a thorough evaluation of the potential causes of the alignment issues and an analysis of various remedial alternatives. From the information obtained from the field investigation it was determined that only discharge piping had settled. Remediation alternatives evaluated included (1) fabrication of special spool fittings to accommodate the misalignment, (2) Installation of flexible pipe connectors to accommodate the existing and future pipe settlement, and (3) Installation of ball joints in the pump discharge piping before the discharge header connection. The Preliminary Design Report recommended installation of the ball joints along with exposing and leveling the existing discharge manifold utilizing a lean concrete slurry mix instead of gravel bedding to preclude further settlement.
Pederson Reservoir CM/Inspection, City of Thousand Oaks. Project Manager. The City of Thousand Oaks’ Pederson Reservoir, constructed in 1969, is a 3-million-gallon capacity (242 feet x 110 feet x 24 feet high), partially buried concrete structure. The internal inspection revealed evidence of cracked and spalled concrete and exposed rebar on the columns, as well as active corrosion of rebar within the concrete at specific locations in the walls and the floor. LEE & RO performed an interior inspection (utilizing a raft) while the reservoir remained in service and conducted a comprehensive condition assessment. Sal directed design and managed construction and inspection activities.
Carson Pipeline Emergency Repairs, West Basin Municipal Water District. Project Manager for inspection services for the Carson Pipeline Repair project in the summer of 2010. He provided construction inspection and testing coordination and interfaced with West Basin and the City inspectors.
Page Siphon Replacement and Sewer Rehabilitation, City of Thousand Oaks. Project Manager
SALVADOR CALDERON, PE
TECHNICAL REVIEW (QA / QC)
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
for CM / Inspection support for emergency sewer main siphon replacement for City of Thousand Oaks. The emergency repair work was carried out by working round-the-clock over a two-week period in summer of 2010.
Olsen Road Raw Sewage Pumping Station, Sewer and Force Main, City of Thousand Oaks.
Project Manager for CM services for a $3 million wastewater project for diversion of flow from the Olsen Road Wastewater Treatment Plant to the City’s Main Plant (Hill Canyon Wastewater Treatment Plant via the City’s trunk sewer system). The project included a 500 gpm sewage pump station, 12-inch gravity sewer and 10-inch force main.
Rio Vista Water Treatment Plant - Product Water Tank Recoating and Cathodic Protection System, Santa Clarita Valley Water Agency, Santa Clarita, CA. Construction Manager for cathodic protection system and interior and exterior recoating project for a 0.75-million-gallon product water tank at Rio Vista Water Treatment Plant for CLWA. Provided shop drawings submittals and RFI reviews and provided mechanical, electrical and instrumentation inspection for the coating and cathodic protection elements of the project.
SALVADOR CALDERON, PE
TECHNICAL REVIEW
(QA / QC)
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
LICENSE/CERTIFICATION
Chemical Engineer, CA #CH4264
Certified Permitting Professional,
SCAQMD
EDUCATION
MS, Chemical Engineering,
University of Southern California
BS, Chemical Engineering,
Indian Institute of Technology,
Bombay, India
Dhiru Patel has over 30 years of water and wastewater facilities engineering, project management and business management experience. He has managed and overseen projects involving study, PDR, final design and construction support phases for distribution, conveyance, treatment and supporting facilities for water/wastewater/water reclamation projects. Dhiru serves as Principalin-Charge of many of LEE & RO’s projects, and for most of LEE & RO’s projects with WBMWD. He is, therefore, very familiar with WBMWD’s standards and requirements.
EXPERIENCE
CM and Inspection Services for Church Street and Little Third Bypass Sewer Project, East Valley Water District. Dhiru was the Principal-In-Charge for this resident engineering and inspection services project. The projects consisted of two separate reaches: Reach 1 includes the construction of 900 lineal feet of 12-inch PVC sewer pipe, three (3) new manholes and re-construction of two existing manholes. Reach 2 includes the construction of 4,400 lineal feet of 15-inch PVC sewer pipe, fifteen (15) new manholes and reconstruction of two existing manholes.
Construction Management Services for Torrance and Dominguez Booster Pump Stations and Carson Mall Lateral, West Basin Municipal Water District. Principal-in-Charge for Construction Management and Inspection Services during construction. The Torrance Booster Pump Station will boost pressures in the recycled water system off the Anza Avenue Recycled Water Lateral.
The Carson Mall Lateral project includes about 4,000 LF of 12-inch diameter recycled water lateral from the existing 42-inch diameter recycled water main at Broadway and Main Street in Carson to the proposed Carson Mall development. The CM services included specialty inspections and materials testing, community interaction, coordination with the Cities of Torrance and Carson, Southern California Edison and Torrance Unified School District.
Anza Avenue Lateral and Imperial Avenue Lateral Project, West Basin Municipal Water District.
Principal-in-Charge for this USACOE led project. CM services included construction inspection and testing coordination and interfacing with West Basin and USACOE staff and the City inspectors.
The Anza Avenue Lateral Project included the installation of 14,500 LF of 8-inch, 6-inch, and 4-inch diameter recycled water pipeline, providing recycled water to parks and schools for landscape irrigation applications within the City of Torrance. The Imperial Avenue Lateral Project included the installation of 4,700 LF of 6-inch diameter recycled water pipeline, providing recycled water to parks and greenbelt for landscape irrigation applications. 28th Street Sanitary Sewer Pipeline Improvements, Long Beach Water Department. PrincipalIn-Charge for design and construction support services for this sanitary sewer improvements project that is located on West 28th St. between Eucalyptus Ave. and Pine Ave in the City of Long Beach. A Sewer Master Plan (SMP) Update prepared for the Long Beach Water Department (LBWD) 2008 identified the existing 12-inch diameter sewer as hydraulically deficient and recommended that approximately 1,300 LF of the existing 12-inch diameter VCP sanitary sewer be replaced with a 15-inch diameter pipeline.
Belmont Shore and Naples Island Sewer Replacement Project, Long Beach Water Department.
Principal-In-Charge for a preliminary design report, final design, bid phase services, and engineering services during construction for the rehabilitation and replacement of 8-inch diameter, 10-inch diameter, and 12-inch diameter gravity sewer pipelines with structural deficiencies in the Belmont Shore and Naples Island areas of Long Beach. Approximately 2,711 LF of 8-inch diameter sewer, consisting of eleven (11) pipeline segments, 287 LF of 10-inch diameter sewer, consisting of two (2) pipeline segments, and 170 LF of 12-inch diameter sewer, consisting of two (2) pipeline segments have been identified as needing to be replaced.
DHIRU PATEL, PE
PRINCIPAL-IN-CHARGE
16.E
lee-ro.com
City of Hemet
CM and Inspection Services for Citywide Sewer Main Replacement and Re-Lining
Beachwood / Sparks Force Main and Pump Station Upgrade Project, City of Burbank. Dhiru was Principal-in-Charge throughout the lifecycle of this $10.5 million project; from design to construction completion. He also provided support through submittal reviews, RFI reviews, resolution of field construction issues, and public outreach. The project included approximately 12,000 linear feet of 24-inch HDPE pipe along the Sparks-Chandler alignment, replacement of three dry-pit submersible 150 HP pumps, construction of a new valve vault, removal and replacement of valves and appurtenances, and recoating the pump station wet well. The project also included construction of new sewer maintenance manholes, air relief valves, blow-off assemblies, and tie-in to the new 24-inch force main. The alignment passed through busy residential, commercial, and industrial areas and required an extensive community relations campaign to ensure a successful project delivery.
Newhope-Placentia Trunk Sewer Replacement Project, OCSD. Principal-in-Charge for design services for an $80 million trunk sewer replacement project. The project includes construction of new wastewater trunk sewers through the Cities of Fullerton and Anaheim to upsize and replace the existing 55-year-old sewer. The new replacement sewer, varying from 36-inch to 54-inch in diameter, is 38,300 feet long and is located in State College Blvd. The new sewer will provide flow diversion from Treatment Plant No. 2 to Plant No. 1 for additional water recycling. The project employs trenchless construction to cross railroads, Fwy 91, Craig Regional Park, and several major east-west thoroughfares.
Sewer Main Replacement Project 1, Garden Grove Sanitary District. Principal-in-Charge for the $3.6M project consists of replacement of approximately 5,440 LF of 8-inch diameter VCP gravity sewer pipe; 1,290 LF of 12-inch VCP pipe; 30 LF of 6-inch VCP pipe; 60 LF of 8-inch PVC pipe; and, 20 LF of 12-inch PVC pipe, including 124 sewer lateral reconnections and 27 48-inch diameter lined sewer manholes (Sancon-100 system) manholes.
Sewer Main Lining and Spot Repair Projects 1 and 2, Garden Grove Sanitary District. Principalin-Charge for the $1.6M project consists of rehabilitation of approximately 17,430 LF of 8-inch diameter sanitary sewer gravity piping, and 60 LF of 6-inch diameter sanitary sewer gravity piping by UV-cured glass reinforced plastic cured-in-place pipe (GRP-CIPP) liner, approximately 270 LF of 8-inch diameter sanitary sewer gravity piping by steam-cured felt impregnated resin CIPP liner, 9 spot repairs; 420 sewer lateral reinstatements and 69 top hat sewer lateral seals in various streets in Garden Grove. These projects are subject to the requirements of Housing and Urban Development (HUD) Act of 1968, Section 3 Clause and prepared / followed the guidelines.
On-Call Construction Management/Inspection Services for Capital Improvement Projects, West Basin Municipal Water District. Principal-In-Charge responsible for overseeing various engineering services and construction management services projects for West Basin. The engineering services projects include the Verification of Electrical System Documentation Project at the Edward C. Little Water Reclamation Facility and satellite facilities, the Ferric Chloride Full Scale Demonstration Test Project at Hyperion Wastewater Treatment Plant, and the Variable Frequency Drives Design Project for the barrier pumps at the Edward C. Little Water Reclamation Facility. The construction management services projects include the Construction Management, Inspection and Testing Services for Anza Ave. Lateral and Imperial Ave. Lateral Project in El Segundo and Torrance, Booster Pump Stations, VFD Facilities and Nitrification Water Tank Retrofit.
DHIRU PATEL,PE
PRINCIPAL-IN-CHARGE
16.E
Proposal to Provide Professional Construction Management & Inspection Services for the Citywide Sewer Main Replacement and Re-Lining Project, CIP 5653B
– City of Hemet –
Contact Information:
650 North Rose Drive, # 182
Placentia, CA 92870
Tel: 714.993.2840
LAEassociates.com
16.E
Introductory Letter
July 7, 2022
Noah Rau, P.E.
Public Works Director/City Engineer
City of Hemet, Engineering Department
445 E. Florida Avenue
Hemet, CA 95243
SUBJECT: PROPOSAL TO PROVIDE CONSTRUCTION MANAGEMENT &
INSPECTION (CM&I) SERVICES FOR CITYWIDE SEWER MAIN
REPLACEMENT AND RE-LINING PROJECT, CIP 5653B
Dear Mr. Rau,
We are pleased to submit our proposal to the City of Hemet (City) to provide CM&I Services for the subject project. LAE Associates, Inc.’s (LAE) mailing address is 650 North Rose Drive, #182, Placentia, CA 92870. We may be reached at 714.993.2840 and [email protected].
LAE will assign Mr. Nasser Abbaszadeh, P.E., Senior Construction Manager [over ten (10) years of specific water, sewer, and other utility engineering experience] and Mr. Nazar Toma, Construction Observer of LAE [with many years of water, sewer, and other utility construction experience] for this project. LAE will also provide the required public outreach, material testing, and labor compliance services for the project.
LAE has also selected GeoCon West, Inc., (Geocon) to provide Materials Inspection and Testing (Task 3) and GCAP Services to provide the Labor Compliance Services as our sub-consultants for this project.
This proposal will remain in effect for ninety (90) days following the date the proposal submittals are due. LAE has no conflict of interest associated with this project or any other City of Hemet projects. We have no exceptions or deviations of the professional services agreement.
We have received, read, and understood Addendum No. 1 for the project.
16.E
16.E
Table of Contents
Introductory Letter ................................................................................................................................... 1 Corporate Profile ...................................................................................................................................... 1 A. Business Name ......................................................................................................................... 1 B. Proof of non-profit status ...................................................................................................... 1 C. Company Overview ................................................................................................................. 1
1. History of LAE ........................................................................................................................... 1
2. Number of Years in Business ............................................................................................... 2
3. Number of Years Experience ................................................................................................ 2
4. Company Hierarchy ................................................................................................................. 2
5. Company Size ........................................................................................................................... 2
6. Location ...................................................................................................................................... 2 D. Financial Interests in any Other Organization .................................................................. 2 Statement of Qualifications ................................................................................................................... 3 Relevant Experience ............................................................................................................................... 3 References ................................................................................................................................................. 5 Project Team ............................................................................................................................................. 5 Description of Services ........................................................................................................................ 10 Task 1 – Project Coordination ........................................................................................................ 11 Pre-Construction ............................................................................................................................... 11 Construction Phase .......................................................................................................................... 14 Task 2 – Construction Observation .............................................................................................. 16 Task 3 – Material Inspection and Testing .................................................................................... 17 Task 4 – Labor Compliance ............................................................................................................. 17 Task 5 – Post-Construction Services ........................................................................................... 18 Post-Construction Services ............................................................................................................ 18 Resource Allocation .............................................................................................................................. 19 Quality Control ........................................................................................................................................ 20 Availability ............................................................................................................................................... 20 Cost Proposal ......................................................................................................................................... 22 Appendix (Supplemental Information) ............................................................................................. 23
16.E
Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 1 Corporate Profile
A. Business Name
Local Agency Engineering Associates, Inc., dba LAE Associates, Inc. (LAE) is a SCorporation in Placentia, CA.
B. Proof of non-profit status
LAE is a for profit business/corporation.
C. Company Overview
1. History of LAE
LAE is a provider of professional public
works construction engineering services to
public agencies across Southern
California. LAE’s assigned staff has
completed many sewer main replacement,
sewer, Corrugated Metal Pipe Storm Drain
(CMP-SD), CMP, other SDs, sewer and
CMP relining, and related projects. In
recent years, LAE has completed a variety
of water, sewer, storm drain and other
utility construction projects. LAE’s
proposed team will be available to deliver
the Citywide Sewer Main Replacement
and relining Project within City of Hemet
(City). We encourage the City to verify
LAE’s track record in meeting project
schedules within budget on similar
projects with our referenced clients.
We are the on-call CM&I consultant for
many of our clients, assisting them in times
of urgency as well as year-round on a variety of Public Works construction projects. Since 2019, we have completed CM services for five (5) sewer main replacement, sewer relining, construction of permanent sewer pump station as well as a Sanitary Sewer/Pump Station Study Projects for the Cities of Chino, Diamond Bar, and Lomita acting as their On-Call CM Consultant.
Figure 1: Sanitary Sewer Project
16.E
Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 2
2. Number of Years in Business
LAE has been in business for 15 years.
3. Number of Years Experience
The management of the firm has over thirty-seven (37) years of Public Works experience, having been employed with several cities and Caltrans on relevant practices. The LAE team has been successful in its efforts due to its high quality and timely project delivery, experienced staff, loyal clients, and reputable project partners it possesses.
4. Company Hierarchy
LAE is small corporation with simple structure.
Figure 2: Company Organizational Chart
5. Company Size
There are a total of twelve (12) professional, technical, and administrative team members associated with LAE.
6. Location
LAE has one office located at 1050 E. Yorba Linda Boulevard, Suite 202-A, Placentia, CA 92870. Most of our designated key staff work remotely and travel from home to the job site.
D. Financial Interests in any Other Organization
LAE does not have any financial interest in any other organization. LAE is not owned or controlled by any other person or organization.
Fred Alamolhoda, P.E., QSD
President, CEO, CFO
Kevin Alamolhoda, P.E.
Vice President, Secretary
16.E
Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 3 Statement of Qualifications
LAE has a demonstrated history of providing
Construction Management and Inspection
Services for projects, having worked very
closely with Cities, Counties, and other public
agencies. We are very familiar with the entire
Construction Management and Inspection
process, from pre-construction to postconstruction, and how to obtain desirable results for the City. Currently, six (6)
Registered Civil Engineers are associated with
our firm. All our Project Managers, Program
Managers, and Construction Inspectors have
worked for Cities, Water Districts, as well as
Caltrans and private firms providing Public
Works Inspection Services in the past.
Relevant Experience
The following are similar projects LAE has recently completed for other Cities and shows how LAE is qualified and ready to handle the needs and expectations of the City.
1. Benson Avenue Permanent Sewer Pump Station
Client: City of Chino
Description: Furnish all labor, materials, and equipment to remove and dispose of AC pavement improvements, existing landscaping and trees and demolition of existing decorative wall. Abandonment of existing sewers and temporary pump station. Remove and dispose of existing Generator Fencing. Furnish all labor, materials and equipment to provide new precast concrete well, vaults, manholes with frames and covers, various associated piping, concrete slab, decorative CMU block wall, temporary pump station and sewer bypass system, and electrical components (Construction substantially complete).
LAE's Duties: Construction/Project Management
2. Yorba Avenue and Eucalyptus Avenue Sewer Main Replacement Project Client: City of Chino
Description: Replacement of existing 10” and 15” Vitrified Clay Pipe (VCP) sewer mains with larger diameter VCP or High Density Poly Ethylene (HDPE) pipe, installation of steel casing across railroad property, install temporary bypass, replacement of existing sewer manholes, construction of new sewer manholes, rehabilitation of existing sewer manhole, removal of existing sewer manholes, reconnection of sewer laterals, asphalt concrete overlay for trench repair, adjustment of existing utility lines, full depth asphalt concrete pavement repairs, slurry seal, restoration of traffic detector loops, striping, traffic control, Figure 3: Setting up Compressor and Gage
16.E
Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 4 and post-construction closed-circuit television (CCTV) inspection (Construction ongoing).
LAE Duties: Construction Management
3. Sanitary Sewer/Pump Station; Sewer System Evaluation and Capacity Assurance
Client: City of Diamond Bar
Project Description: Coordinated with the City Public Work staff and the County of Los Angeles Department of Public Works, Sanitary Sewer Division, attended meetings and reviewed the sewer system and nine (9) pump stations’ evaluation and capacity assurance study report prepared by the County (Study completed).
LAE’s Duties: City Engineering/Project Management
4. Sewer Re-Lining Project
Client: City of Chino
Project Description: Re-lining of existing sewer lines and conduits by the installation of a resin within a flexible tube, which is tightly formed to the original conduit. The resin was cured using either hot water under hydrostatic pressure or steam pressure. The CuredIn-Place Pipe (CIPP) was continuous and tight fitting. The Sewer Re-Lining segments include Central Ave. – Schaefer Ave. to Chino Ave., Yorba Ave. – Edison Ave. to first Manhole to the North, 9th St. – Mt. Vernon Ave. to Washington Ave., 13th St Alley – D St. to Chino Ave., Park St. – 9th St to 10th St., Schaefer Ave. – Benson Ave. to 12th St., 12th St. – Edison Ave to Schaefer Ave., Portsmouth St. – Benson Ave. East, Oaks Ave. – Walnut Ave. to Riverside Dr., and Walnut Ave. – Benson Ave. to Magnolia Ave.
LAE’s Duties: Construction Management (completed November 2019)
5. Sanitary Sewer Tract No. 82006, Narbonne Avenue, South of 248th Street Client: City of Lomita
Description: Provided all the required Construction Observation, field coordination, compliance with the LACO permit requirements, inter-action with the developer’s representative, designer, and City staff for this private land development project (Inspection completed).
LAE's Duties: Construction Observation
6. Sewer Re-Lining Project at Various Locations
Client: City of Chino
Description: Sewer Re-Lining work at twelve (12) various locations throughout the City of Chino. The categories of improvements ranged from cracks and root intrusion to emergency conditions and risk of pipe collapse. The project consisted of cleaning and CCTV work of the existing system and over 13,000 linear feet of sewer re-lining work (Construction completed).
LAE’s Duties: Construction Management
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 5 References
Agency Address Contact Name Telephone
Number/
City of Chino
See Projects 1, 2, 4, and 6 in
Relevant Experience Section
13220 Central Avenue
Chino, CA 91710
Amer Jakher, P.E.
Director of Public Works
909.334.3265
[email protected]
City of Diamond Bar
See Project 3 of the Relevant
Experience
21810 Copley Drive
Diamond Bar, CA 91765
David Liu, P.E.
Director of Public
Works/City Engineer
909.839.7041
[email protected]
City of Lomita
See Project 5 of the Relevant
Experience
24300 Narbonne Ave.
Lomita, CA 90717
Mondher Saied, P.E.
Senior Civil Engineer
310.325.7110 ext. 110
[email protected]
Table 1: LAE References
Project Team
Mr. Nasser Abbaszadeh, P.E. will be LAE’s Senior Construction Manager. Mr.
Abbaszadeh has a Master of Science Degree in Civil Engineering as well as a Bachelor of Science Degree in Civil Engineering from California State University at Long Beach (CSULB). He is a California Professional Civil Engineer with thirty-seven (37) years Public Works Engineering/Construction experience. He has certificates in Public Works of Management, Legal Liabilities for Public Agencies, Safety through Construction & Maintenance Zones, and Caltrans Resident Engineer Academy. Mr. Abbaszadeh has been the Senior Construction Manager for LAE for the following cities: Diamond Bar, Chino, El Monte, Fontana, Lomita, and Norwalk.
Kevin Alamolhoda, P.E., Construction Manager, will be LAE’s alternate CM. He has been providing in-person and/or virtual PM and CM staff augmentation services for the City of Chino since 2017. In recent years, Kevin has managed four (4) sewer projects including sewer replacement, sewer relining, and a sewer pump station projects.
Currently, he is managing water main, sewer lift station, traffic signal modifications, and sewer replacement projects for Chino.
Mr. Nazar Toma will be LAE’s designated Construction Observer. Mr. Toma has Bachelor of Science Degree in Soil Science. He has over twenty-five (25) years of experience in field/office engineering including public works construction inspection, quality control, testing of construction materials including soil, aggregate material, trench back-fills/restoration, concrete, asphalt concrete, rubberized asphalt, reinforcement concrete, masonry, fire-proofing, pipe, etc. He has inspected a number of sewer installations, sewer treatment plant, existing/new roadways, freeways/highways, bridges, railways, and residential streets.
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 6 Ken Manera and Mamoun Aldwir will be available as alternate Construction Inspectors.
Materials Sampling/Testing will be provided by GeoCon West, Inc. Geocon has over 50 years of experience working on similar projects. Most recently including: City of Chino CIP WA 17A – Water Main Replacement, REDA Merrill & Sultana Avenues Sewer Improvement, Eastern Municipal Water District – Temecula Valley Recycled Water Pipeline Project, Phase I & II, and TriPoint Homes’ Atwell Community Multi-Phase Backbone Utility Improvement Projects. GeoCon’s detailed scope of work is included in the Appendix Section of this proposal.
GCAP Services, Inc. (GCAP) of Costa Mesa, a DBE firm,
will be providing the Labor Compliance Administration for the project. Since 2016, GCAP has assisted LAE’s client Cities of Arcadia, Azusa, Chino, Compton, El Monte, Laguna
Niguel, Lomita, Montclair, Norwalk, Seal Beach, and Ventura.
GCAP will attend the project pre-construction meeting,
interview contractor/sub-contractors’ workers, review
payrolls, other documents, and provide review reports.
The following table illustrates LAE team members available for this Construction Management and Inspection Services:
Personnel, Role, Education,
Years of Experience
Experience Summary
Nasser Abbaszadeh, P.E.
Senior Construction Manager, LAE
(Civil Engineer License No. 39370)
Education: M.S. Civil Engineering
Years of Experience: 37 years
Mr. Abbaszadeh has over thirty-seven (37) years of
progressively varied CM experience. In 2018, he joined
LAE and has assisted the Cities of Diamond Bar, Chino,
Carpinteria, El Monte, Fontana, Lomita and Norwalk. He
provided as-needed project/construction management
services for the City of Diamond Bar for 1.5 years. In 2020, he managed a Street Rehabilitation CIP Project in the City of Lomita. In 2021, he was the CM for the construction of 3 street improvement projects in Norwalk. He also
completed the CM activities of the El Monte Bike Blvd., Street Rehabilitation Project. Currently, he is working on the closure activities of the Edison Avenue Traffic Signal Modification Project for Chino. He will also provide
Resident Engineering Services for the City of Fontana
starting July 2022.
Kevin Alamolhoda, P.E.
Alternate Construction Manager, LAE
(Civil Engineer License No. 92855)
Over eight (8) years of professional experience working for LAE Associates, Inc. and LACO-DPW. He interacts with
client cities, other Public Agencies, consultants, and
Figure 4: Labor Compliance Posters
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 7 Education: B.S. Civil Engineering as
well as Master Business Administration
Years of Experience: 8 years
contractors. He has been providing in-person or virtual PM and CM staff augmentation for the City of Chino since
2017. Since 2019, he has been Project/Construction
Manager for seven (7) Water Main Replacement Projects.
Currently he is managing water main, sewer lift station, traffic signal modifications, and sewer replacement
projects for Chino.
Ken Higbee, P.E.
(Civil Engineer License No. 38233)
Alternate Construction Manager, LAE
Education: B.S. Civil Engineering
Years of Experience: 35 years
A licensed Civil Engineer with over thirty-five (35) years of experience with public agencies. Having knowledge in
Project Planning, Project Management, Construction
Management, Grant Preparation, Subdivision and
Grading, and Civil Design. Mr. Higbee’s Public Works
Engineering experience consists of working for the County of Orange for twenty-nine (29) years and Consulting
Services for the Cities of Desert Hot Springs, Long Beach, San Gabriel, as well as other public agencies and private development projects. He has conducted field reviews for various projects during design phase to ensure
completeness and accuracy during construction. Among
his experiences, he has been involved with road, flood
control, harbor, parks, and other public infrastructure projects. Currently, Mr. Higbee is assigned as the CM for the City of Lomita’s $2.2 million Street Reconstruction of Various Streets in Zones C&F project to be completed in August/September 2022.
Nazar Toma
Construction Observer, LAE
Education: B.S. Soil Science
Years of Experience: 25 years
Over twenty-five (25) years of experience in field/office engineering including public works construction
inspection, quality control, testing of construction materials including soil, aggregate material, trench backfill/restoration, concrete, asphalt concrete, rubberized asphalt, reinforcement concrete, masonry, pipes, etc. Has inspected various sewer installation, relining, and sewer treatment projects, existing/new roadways,
freeways/highways, bridges, railways, and residential
streets. Other skills include familiarity with Department of State Architect (DSA) Masonry construction requirement, Mechanical Connection Construction Knowledge,
Concrete Testing, Soil Science, Aggregate Testing,
Masonry Testing, Caltrans Standards, Quality Inspection, and Quality Assurance.
Ken Manera
Alternate Senior Construction
Observer, LAE
Education: Courses in Construction
Management from San Bernardino
Valley College and Cal Poly Pomona
Mr. Ken Manera is an experienced Construction Observer
(CO) with over forty-five (45) years’ experience, having worked for public and private sectors. Mr. Manera has
been assisting LAE’s clients such as Cities of Arcadia, Azusa, Compton, El Monte, Lomita, Norwalk, and San
Dimas since 2016. He has a thorough, unique, and
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 8 Years of Experience: 45 years practical experience with water main, hydrant, water services replacement, sewer main installation, sewer
relining, sewer laterals projects, concrete, asphalt
concrete pavement, striping, traffic signals and lighting. In recent years, he provided CO for the Federally funded
Gold Line Pedestrian Linkage project in Arcadia. He also completed the inspection of the El Monte Bike Blvd. Project for the City of El Monte. He was the alternate inspector for the City of Norwalk’s construction of three (3) Street
Improvement Projects.
Mamoun Aldwir
Alternate Senior Construction
Observer, LAE
Education: AA, Civil Engineering Major
Years of Experience: 33 years
Mr. Mamoun Aldwir has over thirty-three (33) years of
experience in public works engineering. The experiences include public works inspection, field and office
engineering of new street improvements and existing
roadways, sewer, waterline, parks, commercial and
residential land development, Full Depth Reclamation
(FDR), grind/overlay, ARHM, PCC pavement, petromat,
and irrigation and landscaping, underground facility
installations projects. Extensive experience in ensuring compliance with contract documents, state laws, local
ordinances, NPDES standards and traffic control
requirements. In 2019, he joined LAE and started assisting the City of San Dimas with the inspection of their CIP and land development projects on an as-needed basis. In
2020, he inspected a $1.4 million pavement resurfacing, concrete improvements, and other associated work (Phase I) for the City of El Monte’s $3.5 million slurry seal/overlay Project Phase 2 and $300k City Hall Parking Lot
Improvements. He has completed the punch list items for the City of La Mirada’s Phase 6A Residential Street
Rehabilitation Construction Project. He is currently
inspecting a $2.25 million Street Rehabilitation of Various Streets Project for the City of Lomita. His thirty (30) years’ experience with the City of Placentia and 3 years
Consulting Inspection for LAE’s City Clients will be a great asset for the City of Hemet.
GeoCon West, Inc.
Education:
Geotechnical Services
Sub-Consultant
Geocon has over 50 years of experience working on
similar projects. Most recently including: City of Chino CIP WA 17A – Water Main Replacement, REDA Merrill &
Sultana Avenues Sewer Improvement, Eastern Municipal
Water District – Temecula Valley Recycled Water Pipeline Project, Phase I & II, and TriPoint Homes’ Atwell
Community Multi-Phase Backbone Utility Improvement
Projects. GeoCon has provided geotechnical and material testing services for construction projects managed by the LAE staff in the City of Chino.
16.E
Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 9 Sylvia Linn
Labor Compliance Manager, GCAP
Services
Education: J.D., M.B.A
Years of Experience: 17 years
Labor Compliance
Sub-Consultant
Ms. Sylvia Linn has over 17 years of compliance and
assessment related experience. She leads labor
compliance practices and provides clients with audit,
assessment, and study related support. Sylvia has
extensive experience providing both California and federal prevailing wage consulting services.
Table 2: Staff Snapshot
Key personnel will be available to the extent proposed for the duration of the required services and no person designated as “key” will be removed or replaced without prior written concurrence of the City of Hemet. Shown below is a Project Organization Chart representing the key team members in which LAE has carefully selected for this project.
Figure 5: Project Organization Chart
Fred Alamolhoda, P.E., QSD
Principal-In-Charge
LAE
Nasser Abbaszadeh, P.E.
Kevin Alamolhoda, P.E. (Alt.)
Ken Higbee, P.E. (Alt.)
Construction Managers
LAE
Sylvia Linn
GCAP Services, Inc. (GCAP)
Labor Compliance Services
a DBE Sub-Consultant
Nazar Toma
Ken Manera (Alt.)
Mamoun Aldwir (Alt.)
Senior Construction Observers
LAE
Noah Rau, P.E.
Public Works Director/City Engineer
Chase Keys, P.E.
Acting Principal Engineer
City of Hemet
GeoCon West, Inc.
Geotechnical Services
Sub-Consultant
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 10 Description of Services
Our approach to managing infrastructure projects like this Sewer Main Replacement and Relining Project on various streets is to take a results-oriented view. To meet and surpass the City’s needs and desires, the LAE team has reviewed the contract documents and project information. Prior to the start of construction, LAE will have a detailed comprehension of the Plans, Specifications, and field condition. The project schedule will also be followed with the budget in mind, while preserving safety. To have everyone on the same page, clear and prompt communication will be held by LAE, the City, Engineer of Record (EOR), contractor, and other stakeholders of the project. The CM team will be continuously accessible via phone, text, and email during construction of the project, actively communicating and updating members involved in the project.
The City of Hemet (City) is seeking a qualified consultant to provide professional construction management and
inspection services for the Sewer Main Replacement and
Relining Project on Acacia Avenue (west of Gilbert to
Harvard), Devonshire Avenue (Hamilton to Palm), Buena
Vista Street (Central to Acacia), Vista Del Monte Cul-desac, Weston Park/Saint John Place (Thompson to Taylor), Harvard Street (Central to Acacia), Harvard Street (south of Kimball to Kimball), Apricot Lane (Mayberry to Central), Elmwood Avenue (east of Alessandro), and Juanita Street (north of Acacia). The scope of work generally consists of, but is not limited to bypass pumping, removing or
abandoning existing sewer facilities, installing new 8” PVC sewer mains, performing spot repairs on existing sewer
mains, re-lining existing sewer mains, constructing new sewer manholes, new laterals, and trench repairs. The City recently opened the bids for the project and CCL
Contracting, Inc. (CCL) of Escondido, California was the apparent low bidder. CCL’s bid was in the amount of
$2,256,075.
The LAE team reviewed the contract documents and took notes on the project’s needs. The following are LAE’s preliminary comments and observations:
Plan Sheet 2 of 11 of the plans, will the existing MH(s), which 4” VCP or other VCP are connected be removed/abandoned?
If any of the residences are on septic tanks, will the contractor be required to stubout for future connections? At Sta. 10+32.26, Sheet 2 of 11 of the plans there are references to MH No. 1 and MH No. 24?
Figure 6: Sanitary Sewer Project
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 11 Devonshire Avenue, Sheet 4 of the Plans, depth/length of the removal is not shown on the profile. Are the existing 8” and proposed PVCs on the same alignment (plan view does not show)?
Buena Vista Street, Sheet 5 of the Plans, the existing sewer line to be abandoned is not shown on the profile (size, depth, and length).
The majority of the project is within residential areas of Hemet with scattered convenience stores and commercial developments.
There are three (3) schools in the vicinity of the construction: River Springs Charter School (Hemet Student Center), Hemet Elementary School, and Acacia Middle School.
LAE has been providing relevant construction management services to public agencies, services that are quite similar to those in which the City is seeking through this RFP. LAE will provide Construction Management Services outlined as Task 1 – Project Coordination and its sub-tasks 1 through 5. Task 2 – Construction Observation and its sub-tasks 1 through 5. Task 3 – Materials Inspection and Testing; Task 4 – Labor Compliance; and Task 5 – Post-Construction Services. The services will consist of the following, which will be described in greater detail throughout this proposal. Pre-Construction Services
Construction Phase Services
Post-Construction Services
Task 1 – Project Coordination
This task will be provided in accordance with the City RFP as outlined on pages 8 and 9 as follows:
Pre-Construction
As the selected CM&I Consultant, LAE will request a kick-off meeting with the City’s Project Manager to introduce LAE’s team, meet other project team members, discuss plans/specifications, discuss CM, Field Observation, Labor Compliance, Material testing, and review the City’s process. After the kick-off meeting, in consultation with the City, a Pre-Construction meeting will be scheduled. We will then e-mail a Pre-Construction Conference notice to schedule a meeting with the City representatives from various departments, project design engineers, contractor, sub-contractors, utility companies, LAE team, and other stakeholders.
LAE will prepare the Pre-Construction meeting agenda for the City’s review. The following items/requirements will be reviewed at the Pre-Construction meeting:
Plans and specifications
Submittals and the approval process
Geotechnical materials testing
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 12 Materials acceptance and approval process
Impacted utilities
Coordination with the City Departments, and other impacted agencies and entities Residents, and others affected by the project
Public notices
Construction schedule
Traffic control
Agreed communications with
the project team
Labor compliance
administration (interviews,
payroll reviews, etc.)
Weekly Statement of Working
Day reports
Contract Change Orders
(CCOs) and Request for
Information (RFIs) processes
Contract time
Progress meetings during
construction
Preparation of as-built
drawings
Construction observation process
Final project walkthrough
Punch list items
Project acceptance
Other details
At the pre-construction meeting, we will schedule a field Pre-construction meeting including the necessary individuals to walk the project, discuss field conditions, and review other details.
As the CM&I Service provider, LAE will ensure that the construction duties of this project are conducted in line with the City's contract documents, Standard Specifications for Public Works Construction (Green Book) with all supplements, any variation from or exception to the standards, City of Hemet Standard Plans for Construction, State of California Standard Plans and Specifications, California Manual on Uniform Traffic Control Devices (MUTCD), and other City and industry standards.
LAE will be organizing, tracking, filing, and managing all electronic correspondences such as Request for Information (RFIs) submittals, reports, progress payments, change orders, among other filings. We will launch methods for reviewing and processing requests for better understanding of the contract documents, shop drawings, contract schedule adjustments, change order requests, substitutions of tasks, payment requests, and the maintenance of field logs. This will ensure proper submittals and time-cautious efforts.
Figure 7: Band-Seal Coupling Detail
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 13 The contractor’s submittal log will have all significant submittals noted. LAE will assist the City in notifying the public of areas in which they may experience impact and/or delays.
We will coordinate the reviews of the contractor’s submittals (shop drawing, mixed designs, Certificates of Compliance) by the design engineer, HR Green staff. We will actively work with the contractor to ensure submittals are submitted and
accepted prior to construction activities as much as practically possible.
The CM will go over contract documents and drawings to
answer questions asked by the contractor. The CM will first attempt to answer questions from the plans, associated
documents, specifications, and applicable codes and
standards. The next manner of answering questions will be for the CM to communicate with the design engineer and ask for the design engineer's clarification.
A submittal log will be kept to process required submittals before and during the construction as follows:
Traffic Control Plans, compliance with California MUTDC or review of Watch Manual Implementation Documentation
Project Baseline Schedule
Contractor’s Emergency Contact List
Dig Alert ticket(s)
Public Notification Letter
Material Haul Route(s)
Mix designs and other submittals
Certificates of compliance for materials
Certified Payrolls
Solid Waste Management and Recycling Plan
Contractor’s Safety Meeting and other documentations
Project files will be maintained, which will include the following:
Notice to Proceed
Correspondences
Meeting minutes
Submittals
Reproductions of original contract documents, including addenda Weekly Statement of Working Day Reports
Change orders supporting documentation
Permit documentation
Clarifications for the contract documents
Materials delivery tickets and compliance certification Figure 8: Soil compaction
operation near curb & gutter
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 14 Weekly and monthly progress reports
Labor Compliance interviews/certified payroll records, and review comments Construction Daily Reports
Progress photos
Lab and field test reports
Survey Monument Preservation Documentation
Progress payments supporting documentation
Other project documentation
Project closure
Construction Phase
Review Traffic Control Plan:
LAE will review contractor’s
traffic control plan and discuss
them with the City Project
Manager and LAE’s
Construction Observer. The
final plan will be approved by
the City based on LAE’s
comments and
recommendations. LAE’s
Construction Observer will
also review the plans in
advance and enforce the traffic
control plan and safety requirements in and around construction zone. Detours, shutdowns, and emergency vehicle access will be checked by the Construction Observer. If a traffic control plan is not required, we will enforce the requirements of the latest Watchbook.
Meetings: Have virtual or in-person as-needed construction team meetings with the Contractor, City Project Manager, and other key members to go over the project, project schedule, projected tasks, approval of submittals, forecasted issues, project scheduling, among other things. Meeting agendas and list of attendees will be created and provided to participants. Meeting minutes will be prepared. Noteworthy project issues will be brought to attention and handled accordingly.
Schedule: LAE’s CM will ensure that the Project Schedule is updated by the Contractor to represent up-to-date construction conditions and reflect the decisions made.
Change Orders: Contract Change Orders (CCOs) may be requested by the City, Contractor, CM, or design engineer. When a proposed change is requested, the CM will determine the need for the change, check for conformance to standards, Figure 9: Sewer Re-Lining Example
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 15 consider other remedies, method of compensation, impact on contract time, estimate of cost, and the likelihood of final approval.
If the CM finds the proposed change is reasonable, a proposed change order file will be established. Documents prepared by the CM regarding the Change Order will be given to the Contractor for pricing. The CM will review the Contractor’s CCO proposal/estimate and compare it to the ICE. Based on the review, the CM will provide a recommendation to the City. If negotiation is authorized, the CM will perform the negotiations with the Contractor and prepare the CCO per the City’s format.
If a unit cost is not set prior to the work being conducted, the Construction Observer will collect Time & Material (T&M) tickets at the end of each day. All documentation regarding change orders will be kept, including dates of Contractor notification, interim steps, recommendations by the CM, and the final decision. Public Relations: Assist the City in upholding a
good relationship with the residents and the
public. The CM team will promptly attempt to
alleviate problems and inform the City’s Project
Manager as soon as possible.
Having good public relations with the public is
important to any type of project. Construction
work will be adjacent to residences, schools,
businesses, and other entities. LAE aims to
reduce any disturbance caused by construction.
The Construction Observer will be addressing
concerns from the public and will work with the
Contractor to manage potential concerns brought
up by the public, residents, businesses, and
property owners.
To assist with the public relations efforts of this
contract, we will:
o Listen to community concerns and adhere to them.
o Work with the Contractor for timely resolution
of issues.
o Require the contractor to pass out fliers, as needed and approved by the City, about noise, access, and construction duration.
o Communicate with emergency services regarding any events that may raise emergency calls from the public.
o Provide information to the City to place on their website.
Figure 10: Sample of signs to be
placed along project limits
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 16 Progress Payments: Process contractor payment requests and provide City with appropriate backup documentation for work completed in the subject period. Site Safety: Ensure the contractor's safety program for compliance with Cal/OSHA, contract documents, traffic control/staging plan, and/or Watchbook. “As-Built” Drawings: The Construction Observer will have a copy of the plans on the site with all up-to-date changes. Upon completion of construction, LAE will have an “As-Built” verification and provide a copy of the “As-Built” plans to the City and involved parties. Drafting of the “As-Built” plans will be performed by others.
Task 2 – Construction Observation
The LAE team will observe the construction activities, attend field meetings, coordinate and ensure the required geo-technical services are provided as required by the City. It will be ensured that the LAE Construction Observer:
o Attend all meetings
o Confirm compliance
with Americans with
Disabilities Act (ADA)
requirements and
contract guidelines
o Coordinate, schedule
sampling and testing of
construction materials
o Receive, verify, initial
and retain delivery
tickets
o Record changes to use
for the preparation of
the record drawings
o Report violations to any
applicable regulations
o Have a copy of the
contract documents and
construction-related documents at the construction site o Take and maintain project site/construction activity photos o Communicate with utility companies and other agencies o Prepare Daily Inspection Reports, which will consist of:
Contractors working hours on the jobsite.
Contractor and sub-contractor personnel and equipment on site. Weather conditions and impact on the progress of the work. Tasks or instructions given to the contractor.
Daily use of the contractor and sub-contractor equipment.
Figure 11: Manhole Drawing
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 17 Observations relevant to the work progress, including deficiencies or violations of contract by the contractor.
Observations and documentation of pipe flushing, disinfecting, bacteria and hydrostatic testing.
Delivery of materials to the project site.
Observed or foreseen delays and reasons as to why, and what contractor will do as a response.
Claims, additions, removals pertaining to contract items. Visitors who come to the job site with interest in the project. Work activities
Construction progress
Quantities measurements
Photographs.
Task 3 – Material Inspection and Testing
GeoCon West, Inc. as a subconsultant to LAE will provide the materials and compaction testing
throughout the course of the project.
This includes identifying the locations
and specified depths for all tests on
roadway subgrade, aggregate base,
trench backfill, pipe bedding and
trench bottom where required.
GeoCon will provide for initial sampling
and acceptance testing requirements
on materials proposed for the project
and continue sampling as required
throughout the duration of the project.
A certification memorandum will be
prepared and signed by a professional
engineer identifying any non-complying
materials used on the project.
GeoCon’s detail qualifications and
scope of work is also included in the Appendix Section of this proposal.
Task 4 – Labor Compliance
The required Labor Compliance Services will be provided by LAE’s sub-consultant, GCAP Services, Inc. The scope of services’ of GCAP will consist of the following:
Ensure the prime contractor and sub-contractors attend the pre-construction meetings, submit Certified Payrolls and other related documents. Review the labor compliance administration and interview process with Contractor and subcontractors.
Figure 12: Setting of signal poles and their luminaries, Azusa, CA
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 18 Interview contractor/subcontractor(s) workers as required. Ensure proper posting of the appropriate Federal and State Wage Determinations and Federal Labor Compliance posters on the project site. Review the Certified Payroll records, fringe benefit statements/other documents, interview forms, daily logs, and compare for accuracy. Prepare reports of any deficiencies.
Request Contractor to turn in back up documents for the contractor, subcontractors, second tier subcontractors, and unlisted subcontractors working on the project.
Task 5 – Post-Construction Services
Post-Construction Services
Final Walkthrough: Upon completion
of the project, we will schedule a final
walkthrough of the project with all
involved parties. LAE, along with the
City’s Project Manager, other parties
involved in the project, will walk the
project and perform inspections of the
work to determine if any work is
incomplete. If any work is deemed
incomplete, a punch list will be prepared
and given to the Contractor and City.
Construction Observations will be
conducted again to confirm incomplete
work has been in fact completed. It will
be ensured that all submittals and
certified payroll submittals are received,
all comments are addressed, and as-built drawings are delivered. When construction is completed, we will ensure all City concerns are met prior to providing the final acceptance recommendation.
Project Completion: Upon completion of the punch list items and acceptance of the project by the City staff and impacted utilities, we will provide the following documents to the City:
o Final redline “As-built” drawings.
o All certified payrolls/other related documents, and interview forms. o All contract documents, reports, CM&I files will be organized in a flash drive and submitted to the City.
Contract closeout services will include passing on of the project to the City and demobilization of the Contractor and CM team.
Figure 13: Paving in progress
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Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 19 Resource Allocation
Based on our review of the RFP, Plans, Specification, and field check, following is LAE’s Resource Allocation Matrix for the Project:
Classification/
Tasks Task 1 – Project Coordination Task 2 – Construction Observation Task 3 –
Material
Inspection
& Testing
Task 4 –
Labor
Compliance
Task 5 –
PostConst.
Services
Total
Hrs
Sub-Tasks
SubTask
1-1.
Comms.
Sub-Task
1-2.
Meetings
Sub-Task
1-3.
Schedule
& Budget
SubTask
1-4.
Misc.
Sub-Task
2-1.
Comms.
Sub-Task
2-2.
Meetings/
Inspection
Sub-Task
2-3.
Schedule
& Budget
SubTask
2-4.
Const.
SubTask
2-5.
Admin
Senior
Construction
Manager
(SCM)
50 30 50 40 50 40 20 45 40 - 20 385
Senior
Construction
Observer
(SCO)
- - - 10 46 50 14 700 10 - 30 860
Admin Assist 10 6 6 10 10 20 8 24 24 - 20 138
Principal-InCharge 8 10 5 10 20 53
Labor
Compliance - - - 93 93
Material
Testing - - 322 - - 322
Table 3: Resource Allocation
16.E
Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 20 Quality Control
LAE’s Quality Assurance and Quality Control procedures consist of developing a workplan to meet and surpass the project objectives and monitoring project details as the project progresses. The LAE team will review and discuss the entire construction process with the City and have a comprehensive understanding of the scope of work and the City’s expectations.
LAE assigns staff to projects using proven procedures to ensure City satisfaction, employee growth, Quality Assurance/Quality Control (QA/QC) and innovative project practices. We bring on board key members who have been employed with public agencies who know the expectations and project needs of a public entity.
Availability
Key personnel will be available to the extent proposed for the duration of the required services and no person designated as “key” will be removed or replaced without prior written concurrence of the City of Hemet.
Figure 14: Typical Personnel/Man-Hours Chart
0 100
200
300
400
500
600
700
800
900
1000
Senior Construction
Manager
Senior Construction
Observer
Admin Support Materials Testing Labor Compliance
Specialist Number of Hours
CM&I Staffing Needs for an one hundred (100) Working Day Project
16.E
Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 21 Name Project Name Project Description Workload Contact
Nasser
Abbaszadeh,
P.E., Senior
Construction
Manager
City of Fontana
Citrus Avenue at
Ceres Avenue
Signal Project
Intersection and street improvements. CM 4 hours
per day
Ricardo Sandoval
Director of
Engineering/City
Engineer
City of
Carpinteria
Update Five
Year CIP
Create a sustainable CIP. CM 1 hour
per day
John Ilasin
Public Works Director
805.684.5405
[email protected]
City of Chino
Edison Avenue
Traffic Signal
Upgrade Project
Upgrade existing traffic signals and install
protected left turn phasing, and related
improvements at the intersections; install
SIC/FO and communications cable.
CM 0.5
hour per
day
Maria Fraser
909.334.3310
[email protected]
Kevin
Alamolhoda,
P.E.,
Alternate
Construction
Manager
City of
Rosemead Dog
Park at Garvey
Park
Construction of a new dog park at Garvey
Park. CM
David Volz
714.641.1300
[email protected]
City of Chino
Benson Sewer
Pump Station
Remove and dispose of AC pavement
improvements, existing landscaping and trees
and demolition of existing wall. Abandonment
of existing sewers and temporary pump station.
Remove and dispose existing fencing. Furnish
all labor, materials, and equipment to provide
new precast concrete well, vaults, manholes
with frames and covers, various associated
piping, concrete slab, decorative CMU block
wall, temporary pump station and sewer
bypass system, and electrical components.
CM 5 hours
per week
Maria Fraser
909.334.3310
[email protected]
City of Chino
Yorba Avenue
and Eucalyptus
Avenue Sewer
Main
Replacement
Project
Replacement of existing 10” and 15” Vitrified
Clay Pipe (VCP) sewer mains with VCP or
High Density Poly Ethylene (HDPE) pipe,
installation of steel casing, replacing existing
sewer manholes, reconnection of sewer
laterals, asphalt concrete overlay, adjustment
of utility lines, full depth asphalt concrete, slurry
seal, restoration of loops, striping, and postconstruction closed-circuit television inspection.
CM 16
hours per
week
Maria Fraser
909.334.3310
[email protected]
Nazar Toma,
Construction
Observer
Mr. Toma has recently joined LAE to assist as a back-up inspector on LAE’s current construction projects.
He will be assigned to work full-time for this Hemet Project. He will also be assigned to inspect construction projects of LAE’s On-Call City Clients such as Baldwin Park, El Monte, Fontana, La Mirada, Pico Rivera, and Yorba Linda on an as-needed basis.
Ken Manera,
Alternate
Construction
Observer
City of
Rosemead Dog
Park at Garvey
Park
Construction of a new dog park at Garvey
Park.
CO 20
hours per
week
David Volz
714.641.1300
[email protected]
City of El Monte
Elliott Avenue
and Fern Street
Class III Bike
Routes Project
Cold milling existing asphalt concrete
pavement, removing, and constructing full
depth asphalt concrete pavement, construction
ARHM overlay, curb, gutter, curb ramps,
driveways, and installing signing and striping.
CO
Completed
Lee Torres
City Engineer
626.580.2055
[email protected]
City of Arcadia
Gold Line
Pedestrian
A street improvement project connecting the
Gold Line Arcadia Station with the surrounding
area.
CO
Completed
Kevin Merrill, P.E.
626.574.5481
[email protected]
Table 4: Staff Availability
16.E
Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 22 Cost Proposal
Professional Construction Management & Inspection Services for the Citywide Sewer Main Replacement and Re-Lining Project, CIP 5653B Classifications/
Tasks
Hourly
Rate Task 1 - Project Coordination Task 2 - Construction Observation Task 3
– Matls.
Insp. &
Testing
Task 4 -
Labor
Compliance
Task 5 -
Post-Const.
Servs.
Total
Hours Ext. Amount
Sub-Tasks
SubTask 1-1.
Comm.
Sub-Task
1-2. Mtgs.
SubTask 1-3.
Sch. &
Bgt.
SubTask
1-4.
Misc.
SubTask
2-1.
Comm
Sub-Task
2-2. Mtgs./
Insp.
SubTask 2-3.
Sch. &
Bgt.
SubTask
2-4.
Const.
SubTask
2-5.
Admin.
Senior
Construction
Manager (SCM)
$185.00 50 30 50 40 50 40 20 45 40 - 20 385 $71,225.00
Senior
Construction
Observer (SCO)
$140.00 - - - 10 46 50 14 700 10 - 30 860 $120,400.00
Administrative
Assistant $65.00 10 6 6 10 10 20 8 24 24 - 20 138 $8,970.00 Principal-InCharge $200.00 8 10 5 10 20 53 $10,600.00
Labor
Compliance - - - - 93 93 $9,238.00
Material Testing--- 322--* $33,840.00
Total Fee: $254,273.00
*This is 1.5% of the lowest apparent bidder's bid and will be negotiated prior to contract execution.
Based on one hundred fifty (150) Working Days (WDs) Contract. The above estimated staff allocation hours is for one-hundred (100) WDs construction activities and fifty (50) WDs for material procurement.
Optional Tasks Hourly
Rate
Total
Hours Ext. Amt.
Senior
Construction
Manager (SCM)
$185.00 100 $18,500.00
Senior
Construction
Observer (SCO)
$140.00 400 $56,000.00
Senior
Construction
Observer (SCO)
Overtime
$175.00 50 $8,750.00
Material Testing $8,530.00
Total Fee: $91,780.00
Optional Tasks are for if construction activities will take one-hundred fifty (150) WDs rather than one hundred (100) estimated above, overtime inspection, and GeoCon's estimate of $42,370 (their detailed Scope of Work was included in the Appendix Section of LAE's Technical Proposal) rather than $33,840 estimated on the above Base Fee. Page 243 of 466
16.E
Proposal for CM&I Services for Citywide Sewer Main Replacement & Relining Page | 23 Appendix (Supplemental Information)
Sample Pre-Construction Agenda
Sample Pre-Construction Minutes
Sample Daily Report
Sample Quantity Calculations
Proposer’s Signature Page
Non-Collusion Affidavit
GeoCon West, Inc. Scope of Services
16.E
Project Owner:
Contractor:
ITEM 1
Emergency Contact 1 (24 Hr): __________ / C: __________ Project Foreman: __________ / C: __________ (primary) / O: __________ Permit & Inspection Supervisor: Isaac Ortega / P: 909‐334‐3501 / E: [email protected] Public Works Inspector: Ivan Yerena / P: 909‐614‐9661 / E: [email protected] Project Superintendent: __________ / C: __________ (primary) / O: __________ Construction Project Coordinator: Joe Lopez / P: 909‐334‐3505 / E: [email protected] Assistant Engineer: Ed Diaz / P: 909‐334‐3534 / E: [email protected] Project Manager: __________ / C: __________ (primary) / O: __________ / E: __________ Contractor Contact Information: Caliagua, Inc.
Address:4930 East La Palma Avenue, Anaheim, CA 92807 / Office Number: (866) 416‐4214 Additional Project Manager: __________ / C: __________ / O: __________ / E: __________ Crown Castle Telecom: P: 724‐416‐2193
Charter Communications: P: 909‐634‐3224
CIP Engineering Manager: Maria Fraser / P: 909‐334‐3310 / E: [email protected] Southern California Edison Company: P: 626‐513‐6032
Utility Companies
Southern California Gas Company: P: 213‐332‐4662
(Title) _____________________ : (Name) ___________________ / O: _____________________ / E: _________________________ Emergency Contact 2 (24 Hr): __________ / C: __________ Other City Support Staff:
Public Works Services Manager: David McAbee / O: 909‐334‐3434 / E: [email protected] Assistant Public Works Services Manager: Ben Orosco / O: 909‐334‐3445 / E: [email protected] City of Chino
PROJECT NO. R2071 Caliagua, Inc.
BENSON AVENUE PERMANENT PUMP STATION PROJECT
PRE‐CONSTRUCTION MEETING
Meeting Agenda
Project No: R2071
Last Revised 9/28/2021
R2071 Project, Preconstruction Meeting
City Contact Information: City of Chino
Chino City Hall: 13220 Central Avenue, Chino, CA, 91710 / City Number: 909‐334‐3250 Agenda Items
ATTENDEE INTRODUCTION/SIGN‐IN SHEET
PROJECT TEAM CONTACT INFORMATION
Meeting Date Wednesday, September 29, 2021
Meeting Time 10:00 AM
Meeting Name
Meeting Location Teams Conference Call
ITEM 2
Water & Sewer, City Yard: P: 909‐334‐3266
Project Engineer: Kevin Alamolhoda / P: 909‐334‐4299 / E: [email protected] Pre‐Construction Meeting Agenda | Benson Avenue Permanent Pump Page 245 of 466 Station Project (R2071) Page 1 of 3
16.E
Project Owner:
Contractor:
City of Chino
PROJECT NO. R2071 Caliagua, Inc.
BENSON AVENUE PERMANENT PUMP STATION PROJECT
PRE‐CONSTRUCTION MEETING
Meeting Agenda
Project No: R2071
Last Revised 9/28/2021
R2071 Project, Preconstruction Meeting
Agenda Items
Meeting Date Wednesday, September 29, 2021
Meeting Time 10:00 AM
Meeting Name
Meeting Location Teams Conference Call
ITEM 3
ITEM 4
ITEM 5
ITEM 6
ITEM 7
ITEM 8
ITEM 9
ITEM 10
ITEM 11
ITEM 12
ITEM 13
ITEM 14
COMMUNICATION PROTOCOL
WORK SITE MAINTENANCE
Specifications, General Provisions, Section 3‐12
LIQUIDATED DAMAGES
Specifications, General Provisions, Section 6‐9: "Damages for avoidable delays shall be in the amount of $1,000.00 (One Thousand Dollars) per calendar day in excess of the time specified for completion of the Work. Such s um may be deducted from payments due the Contractor if such delay occurs."
UTILITIES
Specifications, Special Provisions, Section 402
TOTAL CONSTRUCTION DURATION
Specifications, General Provisions, Section 6.3.1: "The Contractor shall complete the work within one hundred and fifty (150) working days from the date of the Notice to Proceed ‐ Construction is issued."
SCHEDULE/CONSTRUCTION START DATE AND FINISH
Specifications, General Provisions, Section 6‐1.1
WORKING DAYS/HOURS
Specifications, General Provisions, Section 6‐3.1.1 : "No work shall be done between the hours of 4:00 P.M. and 7:00 A.M., nor on Saturdays, Sundays, or legal holidays without the permission of the Engineer and in the presence of the Engineer's inspector, except in case of any emergency. In all cases, the Contractor shall reimburse the Engineer for any expenses incurred as a result of work performed by the Contractor outside of regular working hours. This includes, but is not limited to, payment of Engineer's inspector at the appropriate overtime wage rate." City of Chino Encroachment Permit : "No reduction of the traveled width shall be permitted on any City street before 8:30 a.m., after 3:30 p.m., on weekends, holidays, or when active work is not being done without prior authorization from the Engineer." TRAFFIC CONTROL
Specifications, Special Provisions, Section 601
CONSTRUCTION NOTICES
Specifications, General Provisions, 600‐2.2: "Contractor shall submit draft versions of the flier in English and Spanish to the Engineer for review and approval prior to starting work."
Specifications, General Provisions, Section 600: "A minimum of 10 working days advance notice to allow the publication of the closure schedule in the local newspaper and proper notification to police, fire and ambulance services as well as other agencies affected by the street closure." Specifications, General Provisions, Section 601‐4.6: "The Contractor shall contact and notify, with printed notices, all residents, businesses and public agencies fronting on, or along, or affected by the proposed work, a minimum of 2 full Days prior to performing any work which will close or partially close the street or which will disallow street parking. Temporary “No Parking” and “No Stopping” signs shall be installed and removed as specified on the TCP or per CA MUTCD."
CONSTRUCTION STAGING AREA
Caliagua is to coordinate with the Public Works Service Yard in determining which Construction Staging Area will be used.
SUBMITTALS
Specifications, General Provisions, Section 3‐8
CONSTRUCTION SIGNS
Specifications, General Provisions, Section 601‐3.5
Pre‐Construction Meeting Agenda | Benson Avenue Permanent Pump Page 246 of 466 Station Project (R2071) Page 2 of 3
16.E
Project Owner:
Contractor:
City of Chino
PROJECT NO. R2071 Caliagua, Inc.
BENSON AVENUE PERMANENT PUMP STATION PROJECT
PRE‐CONSTRUCTION MEETING
Meeting Agenda
Project No: R2071
Last Revised 9/28/2021
R2071 Project, Preconstruction Meeting
Agenda Items
Meeting Date Wednesday, September 29, 2021
Meeting Time 10:00 AM
Meeting Name
Meeting Location Teams Conference Call
ITEM 15
ITEM 16
ITEM 17
ITEM 18
ITEM 19
ITEM 20
ITEM 21
ITEM 22
ITEM 23
ITEM 24
ITEM 25
OPEN DISCUSSION
ADJOURNMENT
PERMITS
Specifications, General Provisions, Section 2‐2
Specifications, General Provisions, Section 2‐2.4: "Construction Water Meter. The Contractor shall be required to obtain a City construction water meter which is required for any water taken from City hydrants or other facilities for water used for construction purposes. A refundable deposit in the amount of two thousand dollars ($2,000.00) is required for the meter. Contact the City of Chino Finance Department at (909) 334‐3353." CONTRACT DOCUMENTS
Plans, Specifications, Bid Documents have been prepared, accepted, and distributed.
NEXT MEETING DATE
PROJECT COMPLETION AND ACCEPTANCE
CHANGE ORDER PROTOCOL
Specifications, General Provisions, Section 2‐8: "Any extra work performed by the Contractor without an approved Contract Change Order from the City Engineer shall be at the Contractor's risk."
PROGRESS PAYMENTS
Specifications, Special Provisions, Section 7‐3
Specifications, Special Provisions, Section 5‐3.3.1: " Payroll Records. All progress payments or invoices shall include a copy of Contractor’s Certified Payroll and proof that Certified Payroll has been submitted to the DIR. Contractor shall also submit a list of the prevailing wage rates for all employees and subcontractors providing services under this Agreement, as applicable, with Contractor’s first invoice." LABOR COMPLIANCE / CERTIFIED PAYROLL / FIELD INTERVIEWS DAILY REPORTS
WEEKLY STATEMENT OF WORKING DAYS
Pre‐Construction Meeting Agenda | Benson Avenue Permanent Pump Page 247 of 466 Station Project (R2071) Page 3 of 3
16.E
Project Owner:
Contractor:
ITEM 1
HR/Compliance: Cindi Bruner / C: (714) 273‐8595 (primary) / O: (866) 416‐4214 / E: [email protected] Project Foreman: Nick Day / C: (951) 254‐4411 (primary) / O: (866) 416‐4214 / E: [email protected] Permit & Inspection Supervisor: Isaac Ortega / P: 909‐334‐3501 / E: [email protected] Public Works Inspector: Ivan Yerena / P: 909‐614‐9661 / E: [email protected] Safety Manager: Jeff Duran / C: (909) 641‐8454 (primary) / O: (866) 416‐4214 / E: [email protected] Construction Project Coordinator: Joe Lopez / P: 909‐334‐3505 / E: [email protected] Assistant Engineer: Ed Diaz / P: 909‐334‐3534 / E: [email protected] Project Manager: Cory Wolfrom / C: (714) 931‐3642 (primary) / O: (866) 416‐4214 / E: [email protected] Contractor Contact Information: Caliagua, Inc.
Address:4930 East La Palma Avenue, Anaheim, CA 92807 / Office Number: (866) 416‐4214 Additional Project Manager: Ryan Castle / C: (304) 279‐1951 / O: (866) 416‐4214 / E: [email protected] Crown Castle Telecom: P: 724‐416‐2193
Charter Communications: P: 909‐634‐3224
CIP Engineering Manager: Maria Fraser / P: 909‐334‐3310 / E: [email protected] Southern California Edison Company: P: 626‐513‐6032
Utility Companies
Southern California Gas Company: P: 213‐332‐4662
(Title) _____________________ : (Name) ___________________ / O: _____________________ / E: _________________________ Emergency Contact 2 (24 Hr): __________ / C: __________ Other City Support Staff:
Public Works Services Manager: David McAbee / O: 909‐334‐3434 / E: [email protected] Assistant Public Works Services Manager: Ben Orosco / O: 909‐334‐3445 / E: [email protected] City of Chino
PROJECT NO. R2071 Caliagua, Inc.
BENSON AVENUE PERMANENT PUMP STATION PROJECT
PRE‐CONSTRUCTION MEETING
Meeting Agenda
Project No: R2071
Last Revised 10/5/2021
R2071 Project, Preconstruction Meeting
City Contact Information: City of Chino
Chino City Hall: 13220 Central Avenue, Chino, CA, 91710 / City Number: 909‐334‐3250 Agenda Items
ATTENDEE INTRODUCTION/SIGN‐IN SHEET
PROJECT TEAM CONTACT INFORMATION
Meeting Date Wednesday, September 29, 2021
Meeting Time 10:00 AM
Meeting Name
Meeting Location Teams Conference Call
ITEM 2
Water & Sewer, City Yard: P: 909‐334‐3266
Project Engineer: Kevin Alamolhoda / P: 909‐334‐4299 / E: [email protected] Pre‐Construction Meeting Agenda | Benson Avenue Permanent Pump Page 248 of 466 Station Project (R2071) Page 1 of 5
16.E
Project Owner:
Contractor:
City of Chino
PROJECT NO. R2071 Caliagua, Inc.
BENSON AVENUE PERMANENT PUMP STATION PROJECT
PRE‐CONSTRUCTION MEETING
Meeting Agenda
Project No: R2071
Last Revised 10/5/2021
R2071 Project, Preconstruction Meeting
Agenda Items
Meeting Date Wednesday, September 29, 2021
Meeting Time 10:00 AM
Meeting Name
Meeting Location Teams Conference Call
ITEM 3
ITEM 4
ITEM 5
ITEM 6
ITEM 7
ITEM 8
ITEM 9
ITEM 10
ITEM 11
COMMUNICATION PROTOCOL
‐ Clear communication will be held via phone & email. Indoor, face to face meetings & interactions will be minimized.
WORK SITE MAINTENANCE
Specifications, General Provisions, Section 3‐12
‐ Work sites are to remain clean.
‐ Proper BMPs are to be used to prevent dust from entering the catch basins.
TOTAL CONSTRUCTION DURATION
Specifications, General Provisions, Section 6.3.1: "The Contractor shall complete the work within one hundred and fifty (150) working days from the date of the Notice to Proceed ‐ Construction is issued."
SCHEDULE/CONSTRUCTION START DATE AND FINISH
Specifications, General Provisions, Section 6‐1.1
‐ Provide 2‐week look‐aheads bi‐weekly.
‐ Project construction activities will begin October 4, 2021. Construction is planned to be completed by May 2022.
WORKING DAYS/HOURS
Specifications, General Provisions, Section 6‐3.1.1 : "No work shall be done between the hours of 4:00 P.M. and 7:00 A.M., nor on Saturdays, Sundays, or legal holidays without the permission of the Engineer and in the presence of the Engineer's inspector, except in case of any emergency. In all cases, the Contractor shall reimburse the Engineer for any expenses incurred as a result of work performed by the Contractor outside of regular working hours. This includes, but is not limited to, payment of Engineer's inspector at the appropriate overtime wage rate." City of Chino Encroachment Permit : "No reduction of the traveled width shall be permitted on any City street before 8:30 a.m., after 3:30 p.m., on weekends, holidays, or when active work is not being done without prior authorization from the Engineer." ‐ Travel lanes need to be open for vehicles outside the hours of 08:30 AM to 03:30 PM.
TRAFFIC CONTROL
Specifications, Special Provisions, Section 601
‐ The Traffic Control Plans will be enforced.
‐ Follow Traffic Control signage required by the approved Traffic Control Plans. ‐ Per the Traffic Control Plans, if the sidewalk must be closed, detour pedestrians through Central Avenue or Mountain Avenue.
CONSTRUCTION STAGING AREA
Caliagua is to coordinate with the Public Works Service Yard in determining which Construction Staging Area will be used. ‐ Currently, the City does not have an available staging area to provide to Caliagua, Inc. ‐ Caliagua will be staging materials and equipment in the Temporary Construction Easement area.
SUBMITTALS
Specifications, General Provisions, Section 3‐8
‐ Submittals have processed.
CONSTRUCTION SIGNS
Specifications, General Provisions, Section 601‐3.5
‐ Follow Section 601 and the Traffic Control Plans for construction signs.
Pre‐Construction Meeting Agenda | Benson Avenue Permanent Pump Page 249 of 466 Station Project (R2071) Page 2 of 5
16.E
Project Owner:
Contractor:
City of Chino
PROJECT NO. R2071 Caliagua, Inc.
BENSON AVENUE PERMANENT PUMP STATION PROJECT
PRE‐CONSTRUCTION MEETING
Meeting Agenda
Project No: R2071
Last Revised 10/5/2021
R2071 Project, Preconstruction Meeting
Agenda Items
Meeting Date Wednesday, September 29, 2021
Meeting Time 10:00 AM
Meeting Name
Meeting Location Teams Conference Call
ITEM 12
ITEM 13
ITEM 14
ITEM 15
ITEM 16 PERMITS
Specifications, General Provisions, Section 2‐2
Specifications, General Provisions, Section 2‐2.4: "Construction Water Meter. The Contractor shall be required to obtain a City construction water meter which is required for any water taken from City hydrants or other facilities for water used for construction purposes. A refundable deposit in the amount of two thousand dollars ($2,000.00) is required for the meter. Contact the City of Chino Finance Department at (909) 334‐3353." ‐ Caliagua has received a City Encroachment Permit.
‐ A Notice to Proceed (NTP) will be issued to Caliagua for October 4. ‐ Caltrans has an Encroachment Permit with the Flood Control District in relation to this project. ‐ Easements have been obtained from the property owner; however, we're working on an Easement Edison needs from the property owner in relation to the transformer pad.
LIQUIDATED DAMAGES
Specifications, General Provisions, Section 6‐9: "Damages for avoidable delays shall be in the amount of $1,000.00 (One Thousand Dollars) per calendar day in excess of the time specified for completion of the Work. Such s um may be deducted from payments due the Contractor if such delay occurs." ‐ The construction schedule will be followed. Otherwise liquidated damages will be enforced.
UTILITIES
Specifications, Special Provisions, Section 402
‐ The plans discuss potholing and locating utilities in over five (5) areas. ‐ Please make sure you conduct potholing work before excavation work. Ensure potholing in necessary areas is complete, utility depths are recorded on plans, and these utility depth findings are provided to & reviewed by the City before moving onto equipment and material installation.
CONTRACT DOCUMENTS
Plans, Specifications, Bid Documents have been prepared, accepted, and distributed.
CONSTRUCTION NOTICES
Specifications, General Provisions, 600‐2.2: "Contractor shall submit draft versions of the flier in English and Spanish to the Engineer for review and approval prior to starting work."
Specifications, General Provisions, Section 600: "A minimum of 10 working days advance notice to allow the publication of the closure schedule in the local newspaper and proper notification to police, fire and ambulance services as well as other agencies affected by the street closure." Specifications, General Provisions, Section 601‐4.6: "The Contractor shall contact and notify, with printed notices, all residents, businesses and public agencies fronting on, or along, or affected by the proposed work, a minimum of 2 full Days prior to performing any work which will close or partially close the street or which will disallow street parking. Temporary “No Parking” and “No Stopping” signs shall be installed and removed as specified on the TCP or per CA MUTCD."
‐ English and Spanish notices are to be submitted for review before distribution to residents and businesses by Caliagua.
Pre‐Construction Meeting Agenda | Benson Avenue Permanent Pump Page 250 of 466 Station Project (R2071) Page 3 of 5
16.E
Project Owner:
Contractor:
City of Chino
PROJECT NO. R2071 Caliagua, Inc.
BENSON AVENUE PERMANENT PUMP STATION PROJECT
PRE‐CONSTRUCTION MEETING
Meeting Agenda
Project No: R2071
Last Revised 10/5/2021
R2071 Project, Preconstruction Meeting
Agenda Items
Meeting Date Wednesday, September 29, 2021
Meeting Time 10:00 AM
Meeting Name
Meeting Location Teams Conference Call
ITEM 17
ITEM 18
ITEM 19
ITEM 20
ITEM 21
ITEM 22
ITEM 23 NEXT MEETING DATE
‐ A field meeting is currently scheduled for tomorrow, Thursday, September 30, 09:30 AM, at the project site.
PROJECT COMPLETION AND ACCEPTANCE
‐ There are 150 working days to complete the project.
CHANGE ORDER PROTOCOL
Specifications, General Provisions, Section 2‐8: "Any extra work performed by the Contractor without an approved Contract Change Order from the City Engineer shall be at the Contractor's risk."
‐ The goal for the City is not to have Contract Change Orders (CCOs). ‐ If there's a change in the project, please let the Project Inspector know immediately. ‐ T&Ms ‐ We must be notified about these before the work is done.
PROGRESS PAYMENTS
Specifications, Special Provisions, Section 7‐3
Specifications, Special Provisions, Section 5‐3.3.1: " Payroll Records. All progress payments or invoices shall include a copy of Contractor’s Certified Payroll and proof that Certified Payroll has been submitted to the DIR. Contractor shall also submit a list of the prevailing wage rates for all employees and subcontractors providing services under this Agreement, as applicable, with Contractor’s first invoice." ‐ All Progress Payments are to be sent to Accounts Payable, [email protected]. ‐ The Project Inspectors and Caliagua will need to agree on quantities and measurements prior to submitting a Progress Payment. ‐ The City Project Inspector is to receive an updated redlined drawing from Caliagua each Progress Payment, describing the construction activities covered during the period of the Progress Payment.
LABOR COMPLIANCE / CERTIFIED PAYROLL / FIELD INTERVIEWS ‐ Caliagua is to send Labor Compliance & Certified Payroll in on a weekly basis. ‐ Remove worker Social Security Numbers from Certified Payrolls.
DAILY REPORTS
‐ Caliagua is to prepare Daily Reports & get together with the Project Inspectors to compare & contrast quantities and notes. ‐ Turn Daily Reports in on a weekly basis, in PDF format.
WEEKLY STATEMENT OF WORKING DAYS
‐ Both the Contractor & Project Inspector Daily Reports will be required on a weekly basis for this task.
Pre‐Construction Meeting Agenda | Benson Avenue Permanent Pump Page 251 of 466 Station Project (R2071) Page 4 of 5
16.E
Project Owner:
Contractor:
City of Chino
PROJECT NO. R2071 Caliagua, Inc.
BENSON AVENUE PERMANENT PUMP STATION PROJECT
PRE‐CONSTRUCTION MEETING
Meeting Agenda
Project No: R2071
Last Revised 10/5/2021
R2071 Project, Preconstruction Meeting
Agenda Items
Meeting Date Wednesday, September 29, 2021
Meeting Time 10:00 AM
Meeting Name
Meeting Location Teams Conference Call
ITEM 25
OPEN DISCUSSION
‐ Accessibility and ADA requirements are to be implemented as detailed on the plans. ‐ Caliagua is to provide Pre and Post Construction photos/videos. ‐ The Geotechnical Engineering consultant will be Geocon West, Inc. ‐ Rumble strips are to be placed in front of staging area entrance/exit. ‐ Access to residents/businesses will be provided.
‐ No Parking signs are to be placed at least 2 days prior to work in areas requiring no parking. ‐ City Standards are to be followed.
‐ No soil boring work will be allowed by the Water Department on Fridays. ‐ Prior to trench backfill, please contact the Project Inspector for inspection. ‐ Where trench shoring is required, use plywood plates on both sides of the trench walls. Excavation for any trench five (5) feet or more in depth will require approved shoring.
‐ No storage of equipment/materials will be allowed on City streets. ‐ The City is currently working on an easement item with Edison in relation to the transformer pad. As reflected on the construction schedule, please defer energization as much as possible (planned to occur between December and February). ‐ Consider bridge construction being conducted by Sema Construction during lift station construction activities. ‐ When conducting potholing efforts, keep Benson Avenue traffic in mind. ‐ Caltrans may have Eastside sidewalk open to the public by February. ‐ Caltrans Temporary Construction Easement with the Flood Control Distric has expired. Caltrans currently has an Encroachment Permit with the Flood Control District.
ITEM 24
ADJOURNMENT
Pre‐Construction Meeting Agenda | Benson Avenue Permanent Pump Page 252 of 466 Station Project (R2071) Page 5 of 5
16.E
City Of Lomita
Encroachment Permit / 07-2718-27 / tract 82006
Traffic Control Shall Be In Accordance To The “Traffic Control Watch Manual”
Report No. #26
Date 9-9-2019
Day of Week Monday
Start Time 07:30
Finish Time 11:30am
Hours Worked 4
Weather Warm
Permit /Tract
# Description Of Work In Progress
Monday
07-2719-27 /
Tr.82006
06:30am Arrived on site.
07:30am Tony B. of Mission Clay arrives on site to set up for the air testing the sewer man between Sta.1+00.00 and Sta,1+86.12. Quality Grading and Paving was to be on site to remove the steel plating and set test plug. At Sa.1+00.00 MH .
Shobie arrives on site to witness the testing.
08:00am quality Paving not on site, Mission Clay sets test plug, air coupler and hose to Sta.186.12 MH. The testing sequence cannot start until Quality Paving arrives onsite to remove steel cover plating and install the test plug at Sta.1+00.00.
09:00am-11:00am Robert Diaz arrived on site and informed us that Richard Diaz who was to be on the one site, mistakenly went to another job. Robert was unable to operate the backhoe; Richard had the key.
Shortly afterwards, Richard arrived on site and removed the steel cover plating from the test MH and placed the test plug. The testing began, the test sequence between the MH’s kept failing After exposing a retightening all banded joints, the contractor still could not get the air to stabilize to continue the testing.
After several unsuccessful attempts to locate, isolate and stop the leaks the contractor was able to stop the leaks and Mission Clay was able to continue and complete an acceptable air test.
I met with Shobie and was informed that no further inspection would be required until sometime next week. 11:30am / I left the site
Signature _______________________ Name / Title: LAE Public Works Observer Ken Manera
16.E
City Of Lomita
Encroachment Permit / 07-2718-27 / tract 82006
Traffic Control Shall Be In Accordance To The “Traffic Control Watch Manual”
Permit /Tract
# Description Of Work In Progress
Signature _______________________ Name / Title: LAE Public Works Observer Ken Manera
16.E
D
D
D
Local Assistance Procedures Manual Exhibit 16-Y
Monthly Progress Pay Item Quantity Calculation Sheet
Exhibit 16-Y Monthly Progress Payment Item Quantity Calculation Sheet CONTRACT NUMBER: ITEM: UNITS:
FILE NUMBER:
PROJECT NAME: CALC. BY:
PRINT AND SIGN
DATE:
CHECKED BY:
PRINT AND SIGN
DATE:
Note: Include detailed location of work, measurements and calculations.
As per contract specifications, these quantities were:
Field measured by
Taken from dimensions shown of plans
Taken from weigh tickets
Original Planned Quantity:
Change Order Revisions:
New Authorized Quantity:
Previously Paid:
PAY THIS SHEET:
Total Paid to Date:
January 2018 Page 255 of 466
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D
D
D
Local Assistance Procedures Manual Exhibit 16-Y
Monthly Progress Pay Item Quantity Calculation Sheet
Exhibit 16-Y Monthly Progress Payment Item Quantity Calculation Sheet CONTRACT NUMBER: ITEM: UNITS:
FILE NUMBER:
PROJECT NAME: CALC. BY:
PRINT AND SIGN
DATE:
CHECKED BY:
PRINT AND SIGN
DATE:
Note: Include detailed location of work, measurements and calculations.
As per contract specifications, these quantities were:
Field measured by
Taken from dimensions shown of plans
Taken from weigh tickets
Original Planned Quantity:
Change Order Revisions:
New Authorized Quantity:
Previously Paid:
PAY THIS SHEET:
Total Paid to Date:
January 2018 Page 256 of 466
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16.E
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16.E
41571 Corning Place, Suite 101 ■ Murrieta, California 92562 ■ Telephone 951.304.2300 ■ Fax 951.304.2392 Proposal No. IE-3028
June 3, 2022
Revised June 6, 2022
Ms. Jamie A. Dorrough
LAE Associates, Inc.
650 N. Rose Drive, #182
Placentia, California 92870
Subject: PROPOSAL FOR GEOTECHNICAL OBSERVATION AND TESTING SERVICES
CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING PROJECT
CITY PROJECT NO. 5653B
VARIOUS STREETS, HEMET, CALIFORNIA
Dear Ms. Dorrough:
Geocon West, Inc. (Geocon) is pleased to present this proposal to provide geotechnical observation and testing services during construction of City Project No. 5653B located in Hemet, California. This proposal was prepared based on the City of Hemet’s Request for Proposal (RFP), the project Bid Documents dated February 2020, the project plans prepared by HR Green Pacific, our conversations with you, and our experience on similar projects.
Geocon has over 50 years of experience working on similar projects. Most recently including but not limited to:
City of Chino CIP WA 17A – Water Main Replacement Project REDA Merrill & Sultana Avenues Sewer Improvement Project Eastern Municipal Water District – Temecula Valley Recycled Water Pipeline Project, Phase I & II TriPointe Homes’ Atwell Community Multi-Phase Backbone Utility Improvements Project A detailed construction schedule was not available at the time this proposal was written. If the project plans are amended, or detailed construction schedule becomes available, Geocon should be provided the opportunity to review and amend this proposal as needed. This proposal has been revised to address changes to the fee estimate and attachments based on our conversations with you.
PROJECT UNDERSTANDING
Construction for the project is anticipated to include abandonment, removal, and construction of new sewer main, laterals, and manholes. Additional improvements include a limited amount of replacement of flatwork including sidewalk, curb and gutter; relocation of existing light posts, city signage, electrical utility lines and boxes, and irrigation lines; trench repair/restoration and compaction of the structural roadway section; and grind and overlay of asphaltic concrete within portion of the roadway.
Roadways included as part of the citywide project include portions of Acacia Avenue, Devonshire Avenue, Buena Vista Street, Vista Del Monte, Weston Park/Saint John Place, Harvard Street, Apricot Lane, Elmwood Avenue, and Juanita Street. The project documents indicate the project duration will be 150 working days. You have indicated that LAE Associates, Inc. will provide a full-time Public Works inspector to provide inspection for the project and that Geocon will only be needed for geotechnical observation and testing services.
16.E
Geocon Proposal No. IE-3028 - 2 - June 3, 2022
Revised June 6, 2022
SCOPE OF SERVICES
Geotechnical Observation & Testing
Provide an Engineering Field Technician as requested to provide observation and testing during sewer trench backfill and associated improvements. The Technician will be equipped with a vehicle and sufficient field-testing equipment to provide in-place density test results in the field, as well as to collect samples for laboratory testing. We have estimated that our technician will be needed on a full-time basis during sewer trench backfill and asphalt paving, and on a part-time, as-needed basis for flatwork, utility relocation, trench abandonment, and compaction of roadway subgrade and aggregate base. For the sake of this estimate, we have assumed the contractor will complete backfill and trench restoration of 200 lineal feet (LF) per day.
Perform laboratory soil testing necessary to support field work and report preparation. The quantity and type of tests performed will depend upon the conditions encountered and project requirements. The actual cost for laboratory tests will be invoiced in accordance with the enclosed Schedule of Fees. Provide professional consultation, project management, and construction support services during construction. This includes responding to RFI’s, attending project meetings, corresponding with the project design and construction management team, etc.
Prepare a final report of geotechnical observation and testing services. The report will include a summary of the geotechnical services provided, any deviations from project requirements, and laboratory test data.
COST ESTIMATE
We will furnish the personnel, transportation, materials, supplies, and equipment necessary to perform these services on a time and materials basis in accordance with the attached 2022 Schedule of Fees. Services will be billed portalto-portal. Our estimate is provided in Table 1 (attached). The actual fee for services is directly related to the construction schedule, weather, and efficiency of the contractor performing the work. The invoices will be itemized to reflect only the actual time and costs incurred.
This project documents indicate that the services offered herein are subject to prevailing wage laws.
If Client should conclude this project is not subject to prevailing wages, please so advise Geocon in writing immediately. If failure to so advise Geocon results in additional costs to Geocon, Client will reimburse Geocon for all costs and expenses.
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Geocon Proposal No. IE-3028 - 3 - June 3, 2022
Revised June 6, 2022
LIMITATIONS
Please carefully review the contents of this proposal and the enclosed Terms and Conditions for Performance of Services (Terms) and Schedule of Fees, which are incorporated into and made a part of this proposal. If they meet with your approval, execute the Terms and return it to our office. We will then endorse the document and return one fully executed copy to you. We will commence with the scope of services outlined herein upon receipt of your written authorization; however, services provided by Geocon will be pursuant to the Terms and Schedule of Fees until or unless a mutually agreed upon, negotiated contract is finalized. Please note that it is necessary to indicate your project representative agent on the first sheet of the Terms and the address where all Client notices and communications should be sent. If you do not have an in-house representative agent, please indicate a designated agent.
The California Legislature enacted Business & Professions Code §6749, effective January 1, 2001, which requires that all contracts with private entities be set forth in writing, contain certain terms, including a description of the services to be provided, the basis of compensation, the name, address and certificate number of the professional engineer and be signed by the parties before commencement of any work by the engineer. Therefore, the enclosed Terms or the waiver of Business & Professions Code §6749 letter must be signed by Client prior to Geocon’s commencement of any work, whatsoever, on the project. For your convenience, a copy of the Business & Professions Code §6749 waiver letter with the actual code text is attached to this proposal.
Please be advised that if Geocon is required to provide an immediate defense to Client pursuant to a claim alleging the negligence of Geocon, Client will be billed on a time and materials basis for such defense in accordance with Geocon’s Schedule of Fees, and if there is a final determination by a court of competent jurisdiction that a portion of the damages awarded in connection with a claim were caused by or attributable to Geocon, then Geocon shall be obligated to reimburse Client for that portion of the defense costs reasonably incurred by Client which is attributable to the portion of the damages caused by or attributable to Geocon. Notwithstanding the foregoing, under no circumstances shall Geocon be liable for providing an immediate defense to Client for any claim not alleging the negligence or other liability of Geocon.
It is mutually agreed between Client and Geocon that all services afforded and work performed by Geocon are provided pursuant to Civil Code Section 2782 and such agreement is expressly integrated into and made a part of any and all contracts or agreements entered into between the parties.
Should you have any questions regarding this proposal, or if we may be of further service, please contact the undersigned at your convenience.
Very truly yours,
GEOCON WEST, INC.
Kai B. Parker
Field Supervisor/Project Manager
KBP:LAB:hd
Attachments: Table I Fee Estimate, 2022 SOF, TCPS
16.E
Construction Management and Inspection
Services
FOR THE
City of Hemet
CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
CIP 5653B
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
951.342.3120
southstareng.com
WORK PROPOSAL FOR: JULY 7, 2022
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Page i
City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Table of Contents
Table of Contents i
Introductory Letter ii
Corporate Profile 1
A. Legal Business Name & Status 1
B. Non-Profit Status 1
C. Company Overview 1
1. History of Firm 1
2. Years in Business 2
3. Years of Experience 2
4. Company Hierarchy 2
5. Company Size 2
6. Office Location 2
D. Financial Interests 2
Statement of Qualifications/ Relevant Experience 3
Relevant Project Experience 3
References 4
Project Team 5
Organization Chart 5
Team Members 5
Description of Services 10
A. Project Understanding 10
1. Work Plan 10
2. Project Reporting 18
3. Technical Capabilities 18
Resource Allocation 19
Quality Control 20
Availability 20
Cost Proposal 21
Appendix A - Samples iv
Appendix B - Forms xxii
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Page ii
City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Introductory
Letter
July 7, 2022
Noah Rau, PE
Public Works Dirctor/City Engineer
City of Hemet, Engineering Department
445 E. Florida Avenue
Hemet, CA 95243
RE: Construction Management and Inspection Services for Citywide Sewer Main Replacement and Re-Lining - CIP 5653B Dear Mr. Rau and the Selection Committee:
Southstar Engineering & Consulting, Inc. (Southstar) is bringing a team to the City of Hemet to deliver success on Citywide Sewer Main Replacement and Re-Lining. This
team includes hand-picked specialists and an abundance of expertise in constructing sewer main projects exactly like this one.
The bulk of effort involved with installing a new 8” sewer main, performing repairs, re-lining, and constructing new manholes, lateral connections, etc. involves traffic control and roadway work. Fortunately, Southstar has been in the roadway
construction management business for 16 years. Many of our projects involved relocation of all sorts of utilities, including thousands of feet of sewer line relocations. So the scope of this project fits squarely in Southstar’s wheelhouse.
Southstar has built a successful track record of delivering utility relocations (including sewer lines), roadway, bridge, interchange, intersection upgrades, and highway system
improvement projects, primarily in San Bernardino and
Riverside Counties.
Southstar has worked with a variety of agencies in Southern California, including RCTD, the City of Menifee, Murrieta, SBCTA, Ontario, Corona, Riverside, Fontana, Moreno Valley, Palm Springs, La Quinta, Caltrans District 8, and RCTC. This year Southstar will also be trusted to provide the City of Hemet Construction Management and Inspection Services for the Citywide Traffic Signal Safety Upgrades - CIP 5651 project.
Additionally, our team won the ACEC 2021 Award for the I-15 / Cajalco Road interchange improvements project for the City of Corona, completed in March 2020.
Project Manager Jason Bennecke and Resident Engineer Amr Abuelhassan each bring more than 30 years of Caltrans and local roadway and utility construction management experience. They have shown an unwavering commitment to innovation in order to minimize construction schedules and bring projects to completion under budget, all while maximizing communications with the public. This includes documenting all contract activities in the field, as well as all financial supporting documentation of all progress payments, change order work, and as-built conditions.
CERTIFICATIONS
All information contained in this Proposal is true and correct. The proposal is valid for 90 calendar days from the date of submission. Southstar accepts the terms and conditions of the standard professional services agreement included in this RFP. Southstar has no direct or indirect conflict of interests.
Southstar Engineering &
Consulting, Inc.
DIR No:
100017294
EIN No:
20-5648626
Type of Business Entity:
S-Corporation
Year Founded:
2006
Years in Business:
16 Number of Employees:
25 Headquarters/Work to be
Performed from:
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
Phone: (951) 342-3120
Fax: (951) 342-3148
www.southstareng.com
Primary Contact:
Mr. Jason Bennecke, PE, MBA, PMP
Principal-in-Charge/
Project Manager
Cell: (909) 556-8852
Email: [email protected]
Engineering Trust Into Every
Project
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Page iii
City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Introductory Letter
ADDENDA
We acknowledge Addendum 06212022-01 06/21/2022 10:31 AM (PDT) for this RFP.
The Southstar team looks forward to working with the City of Hemet on this important and exciting project. If you have any questions, please feel free to contact us via the information in the blue sidebar above.
Sincerely,
Jason Bennecke, PE, MBA, PMP
Principal-in-Charge/Project Manager
Amr Abuelhassan, PE, MS, QSD
Resident Engineer
Southstar Engineering & Consulting, Inc.
16.E
City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Corporate Profile
A. Legal Business Name & Status
Southstar Engineering & Consulting, Inc.
Type of Entity: S-Corporation
B. Non-Profit Status
Southstar is not a non-profit.
C. Company Overview
1. HISTORY OF FIRM
Southstar has provided professional engineering services in Southern and Central California for the past 16 years and is dedicated to the public works and transportation needs of California. Southstar is a certified Small Business Enterprise (SBE) with its primary office located in the City of Riverside, just a short drive from the City of Hemet. Southstar focuses on providing solutions to two primary industry needs: 1) managing the construction of bridges, rapid transit systems, freeways, utility relocations, and local infrastructure within and outside the Caltrans right-of-way (ROW) and 2) managing the project development of both small and large-scale infrastructure improvements. Southstar was built upon the successes of superior construction management skills and experiences. In addition to these two areas of expertise, Southstar’s extensive professional knowledge also includes planning, sustainability, utility coordination, design, labor compliance, public outreach, inspection services for roadways, bridges, sanitary sewer, storm channels, streambeds, and other infrastructure projects.
Southstar Services
The City of Hemet can be assured of the quality and professionalism of Southstar’s staff and its extensive in-house resources.
Southstar’s services, personalized to meet the unique needs of Hemet, are highly regarded within the transportation construction industry. Southstar construction managers have assisted nearly 40 public agencies in the successful delivery of projects of all sizes. Services include:
• Construction Engineering
Management • Program/Project
Management & Design • Inspection Services • Community Outreach • Critical Path Schedule Development
• Project Budget Development
& Tracking • Program Planning • Utility Relocation
Management • Local Agency Coordination • Traffic Engineering • Local Assistance Coordination • Resolution of Funding Issues • Federal Funding Guidance • Claims Management/Risk Management • Highway Bridge Program • Right-of-Way management • Labor Compliance • Aerial Photography Southstar team members make a difference to clients and the community by continually providing superior service with the highest level of integrity. Providing client-focused services to many state and local agencies in Southern California, Southstar professionals know the critical questions to ask, and the corresponding solutions to offer. By blending innovative problem-solving skills, exceptional depth of experience, and quality supervision and inspection services, Southstar consistently completes the construction of large-scale transportation projects on time, within budget, and with no claims. The Southstar team has the ability to resolve challenges by offering their clients innovative solutions that are custom tailored to each project, and this important intersection safety upgrade project is no different.
16.E
City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Corporate Profile
2. YEARS IN BUSINESS
Southstar has been in business for 16 years, and has not done business under any other name.
3. YEARS OF EXPERIENCE
Southstar has provided Construction management and Inspection services for all 16 years it has been in business. It is estimated about 1/3 of Southstar’s construction management projects involve utility relocations. As mentioned in the cover letter, although this is essentially a sewer line project the bulk of the effort is related to roadway construction, which includes: traffic control, trenching, backfill to proper compaction, reconstruction of the roadway structural section, and striping. As such, Southstar is the team to select as we have both roadway construction experience AND years of utility relocation construction management, including a substantial amount of sewer work.
4. COMPANY HIERARCHY
Southstar is 100% owned by the employees. Our board of directors includes four professional engineers (each with over 30 years engineering and project management experience) and two licensed CPA’s with over 30 years experience each. The executive committee reports to them and the remainder of staff reports to the executive team. Southstar has a full time office manager and bookkeeper, both of whom provide superior office skills to keep Southstar running smoothly on the interior. An organization chart can be provided upon request.
5. COMPANY SIZE
25 Employees.
6. OFFICE LOCATION
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
D. Financial Interests
Southstar is financially stable and is not involved in bankruptcy proceedings or mergers, and has no conditions that may impede its ability to complete any projects. Southstar has no outstanding or pending complaints as determined through the Better Business Bureau, State of California Department of Consumer Affairs. Southstar has no controlling or financial interests in any other organization and is not owned or controlled by any other person or organization.
Southstar inspecting sewer connection at depth > 5’ below grade.
16.E
City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Statement of
Qualifications/
Relevant
Experience
I-15 / CAJALCO INTERCHANGE
CITY OF CORONA | 2019 – 2020
The City of Corona, in partnership with the California Department of Transportation (Caltrans), District 8, reconstructed the interchange located on Interstate 15 (I-15) at Cajalco Road from Temescal Canyon Road to Bedford Canyon Road. The $50 million dollar investment included the widening of Cajalco Road from a twolane bridge to a six-lane overcrossing bridge on a new alignment north of the existing bridge. In addition, the bridge included a striped median, outside shoulders and a sidewalk on the southern side. The existing four ramps were reconfigured and a fifth ramp was constructed for the EB Cajalco/NB I-15 traffic. The improvements increased the capacity of the bridge and ramps and reduced congestion to accommodate projected growth in the area. Southstar provided Construction Management and Inspection Services throughout the duration of the project.
SR-60 / ARCHIBALD INTERCHANGE
SBCTA | 2019 – 2021
This $15 million project improved Archibald Avenue between East Oak Hill Drive and Monticello Place at the State Route 60 (SR60) interchange, located in the City of Ontario in San Bernardino County. Improvements included widening Archibald Avenue to add a northbound left-turn lane to the westbound on-ramp and an additional southbound left-turn lane to the eastbound on-ramp.
This widening extended an additional storage lane south of the interchange for northbound traffic accessing the westbound on-ramp. The westbound and eastbound off-ramps were also widened to accommodate an additional left-turn lane. In addition, right-turn pockets in the northbound and southbound directions were added approaching the eastbound and westbound on-ramps. Services included: participation in the evaluation of scheduling; constructability reviews; utility coordination; construction project advertising, bid analysis, and award; construction inspection; surveying; materials testing; source inspection; landscape inspection; contractor interface and contract administration; office engineering; coordinating with local ongoing projects, and other assorted duties as appropriate in managing the construction of the Caltrans oversight and city roadway improvement project.
SAN PABLO PHASES 1 & 2
CITY OF PALM DESERT | 2019 – 2021
The San Pablo Avenue Streetscape Project transformed San Pablo Avenue into a key artery in a revitalized city center where walking, biking, and fun is the focus in the City of Palm Desert. Roadway lanes are being reduced to allow room for improved bikeways along San Pablo Avenue, enhanced pedestrian accommodations, new landscaping, beautification of existing community gardens, on-street parking, and a roundabout intersection at San Gorgonio Way. Project Elements included Roundabout intersection at San Gorgonio Way, Midblock Pedestrian Crossings, On-Street Bikeway, In-Street Event Space, Decorative Hardscape, Landscape and Shade Trees, Enhanced Street Lighting, Street Furniture, and Pocket Parks.
Relevant Project Experience
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City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Statement of Qualifications/Relevant Experience
References
CLIENT NAME TITLE PHONE EMAIL
RCTD Hector Davila Engineering Project
Manager
951.955.6885 [email protected]
RCTD Ward Maxwell, PE Construction Engineer 951.955.8614 [email protected] City of Palm
Desert
Randy Bowman Deputy Director of Public
Works
760.776.6493 [email protected]
PRESIDENTS’ PLAZA
CITY OF PALM DESERT | 2021 – 2022
The City of Palm Desert repaved, beautified, and improved the Presidents’ Plaza East and West Parking Lots. These aging, heavily used lots served businesses and their patrons on El Paseo, Highway 111, and adjacent frontage roads between Larkspur Lane and Portola Avenue. The parking lots underwent several improvements. The project goal was to keep the community, patrons, employees and business owners informed throughout the life of the project. Over a half mile of new sewer lines and laterals were installed to replace the outdated, crumbling clay lines. Seventeen (17) unmarked cess pools were found, pumped, and slurry-backfilled.
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City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Project Team
Organization Chart
The Southstar Team is organized to provide the City of Hemet with the expertise needed to deliver this complex project safely, on schedule, within budget, and meeting the highest quality standards.
Southstar’s team is dedicated to this project with key personnel available for the duration of the project.
Key personnel resumes are provided on the following pages. Key personnel will be available to the extent proposed, or designated by Hemet, for the duration of the project, acknowledging that no person designated as “key” to the Project shall be removed or replaced without the prior written concurrence of the City of Hemet.
- Key Personnel
Jason Bennecke,
PE, MBA, PMP
PIC/Project Manager
Amr Abuelhassan,
PE, MS, QSD
Resident Engineer/
Office Engineer
Andrew Potter
Lead Roadway/
Sewer Inspector
Tyler Garrison
Roadway/Sewer
Inspector (Backup)
Ramon Carlos
Labor Compliance
G3 (Sub)
Materials Testing
Team Members
PIC/Project Manager
JASON BENNECKE, PE, MBA, PMP
Jason is a 30-year veteran civil engineer, roadway designer, and construction/project manager with experience in delivering projects following state and federal guidelines. Jason’s broad experience in project coordination with local agencies, funding partners, Local Assistance, Caltrans, utility companies, cities, state agencies, and private property owners will help guide intersection safety upgrade project to success through construction. Jason’s recent project management experience included overseeing construction management of the Presidents’ Plaza parking lot rehab in the City of Palm Desert ($9.2m).
Over a half mile of new sewer lines an laterals were installed to replace the outdated, crumbling clay lines. Seventeen (17) unmarked cesspools were found, pumped, and slurry-backfilled. Representative projects include:
• SR-60 / Archibald Interchange
• I-15 / Cajalco Interchange
• US 101 / LOVR Interchange Reconstruction,
City of San Luis Obispo
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City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Project Team
Resident Engineer/Office Engineer
AMR ABUELHASSAN,
Amr has more than 30 years of experience in project management, construction management, and civil engineering. His extensive construction management and administration experience and knowledge provides a solid foundation for the delivery of projects from inception to construction close-out. Amr’s experience includes working with various cities and for Caltrans District 8 delivering projects within the District as a project Manager and Resident Engineer. Representative projects include:
• SR-60 / Archibald Interchange • I-15 / Cajalco Road Interchange• I-10 / Jefferson Street Interchange • I-15 Los Alamos Road Overcrossing, City of Murrieta
Lead Roadway/Sewer Inspector
ANDREW POTTER
Mr. Potter is a highly skilled and self-motivated Construction Inspector / Materials Lab Technician with extensive knowledge of right of way construction, roadway materials, sampling and testing methods. He works well with complex information, deciphering plans / standard plans and using real world methods in daily inspection procedures. As a seasoned roadway/pipeline inspector at the Riverside County Transportation Department, he brings over 18 years of combined experience in the field of Construction Inspection and Materials Testing.
Roadway/Sewer Inspector (Backup)
TYLER GARRISON
Tyler has over 11 years of experience in the construction industry. He is proficient providing compaction testing of grading, over excavation, MSE retaining walls, building pads, footings, shoring, keying materials, utility trenching, and caisson piles. He performs concrete field sampling, concrete batch plant inspection, and epoxy dowel pull testing, as well as testing using Caltrans testing methods.
Representative projects include:
• San Pablo Streetscape Phases I and II • On-Call Construction Inspection Services, City of Indio, CA
• I-15 and Cajalco Rd Interchange Improvements
Labor Compliance
RAMON CARLOS
Mr. Ramon Carlos, Jr. has been a labor compliance officer since 2003 with the public sector as well as private sector. He takes on highly challenging positions and projects, and with his energy, initiative and ability to implement and administer programs, delivers successful assignments that have built his reputation in our industry as one of the best labor compliance officers in the Inland Empire.
Representative projects include:
• Cajalco / I-15 Interchange Improvement Project
• I-10/Jefferson Street Interchange Project
• Foothill Boulevard Bridge Widening
• Los Alamos Bridge, I-15
16.E
City of Hemet - Proposal for CM and Inspection Services for Citywide Sewer Main Replacement - CIP 5653B
Project Team
JASON BENNECKE, PE, MBA, PMP
PIC/PROGRAM MANAGER/PRINCIPAL PROJECT MANAGER
Education • MBA, Cal State San Bernardino
• BS Civil Engineering, Cal Poly Pomona
Professional
Registrations • Professional Civil Engineer CA #58808
• Certified Project Management Professional PMP #1443915 • FAA Lic. #4304613 / #3110764
• General Building Contractor CA #921267CA
• Real Estate Broker, Lic #01332170
Time Dedication –
20%
Time on Other Projects –
80%
Years of Experience – 14 with Southstar |
13 in Role
BIOGRAPHY
Mr. Bennecke is a 30-year veteran civil engineer, roadway designer, and construction and project manager. As a full-time Project Manager at Caltrans District 8 from 2008-2014, he was responsible for successfully delivering and maintaining a project portfolio worth over $500 million, mostly interchange reconstruction and grade separation projects in various stages of PA/ED, PS&E, and construction, all with large bridge structures. He successfully guided the La Quinta Complete Streets Project to success in 2018-2020. He has broad experience in project coordination with local agencies, funding partners, Local Assistance, Caltrans, utility companies, cities, state agencies, and private property owners.
RECENT PROJECT EXPERIENCE
PRESIDENTS’ PLAZA
City of Palm Desert - Project Manager
Description
Structural section rehab of 261,000 sq-ft of parking lot, plus landscaping, ADA ramps, and sign front. Utility
upgrades for water, sewer, $ electric
Project Solutions
On-site engineering of ADA ramps,
massive amounts of utility conflict
resolutions (100’s), significant rephasing
of work and creative ways of working
with the public on an active construction
site.
LA QUINTA COMPLETE STREETS, A ROADWAY DIET
City of La Quinta - Project Manager
Description
This Complete Streets Project converted the existing
roadway cross section of three major streets from
four lanes to two with the addition of a bike lane. It
included the construction of five roundabouts, curb
and gutter reconstruction, sidewalks, crosswalks,
utility relocations, storm drainage improvements,
construction of rain garden and bio-filtration systems, landscaping, and decorative hardscaping
Project Solutions
Worked closely with local businesses
to minimize construction impacts,
negotiated several change orders on
behalf of the City, kept project risk
register updated, which helped deliver
project on time and within budget.
SAN PABLO STREETSCAPES PROJECTS, PHASES I & II
City of Palm Desert - Project Manager
Description
The project consisted of improvements of 2,600 foot
segment of San Pablo Avenue from Hwy 111 to Fred
Waring Drive and Fred Waring Drive to Magnesia
Falls Drive. The project includes one roundabout,
landscaping and hardscape improvements, streetlighting, on-street parking, sidewalks, crosswalks, bike lanes, traffic signal improvements and complete
removal and replacement of the existing pavement).
Project Solutions
Contractor tried to deviate significantly
from baseline schedule and overrun
the budget, but through effective
communications and negotiations, Amr
and Jason kept the impacts minimized.