Roseville City Council
June 17, 2026

SP-7
5-1.36F IRRIGATION FACILITIES
It shall be the responsibility of the Contractor to protect existing roadway facilities (including but not limited to culverts, manholes, monuments, railings, signs, traffic signal detectors, and other roadway appurtenances). Facilities damaged due to the Contractor's operations shall be repaired or replaced, as directed by the Engineer, at the Contractor's expense.

In the event that a sign is knocked down or street maintenance type work is required in the City of Roseville, the Contractor shall immediately call Street Maintenance at (916) 774-5790 during business hours or (916) 847-1611 during non-business hours so a repair crew can be dispatched. 6 CONTROL OF MATERIALS
Add to section 6-2.02A:
6-2.02A GENERAL
Material testing for this project will be provided by the Contractor as set forth in section 6 of the State Standard Specifications and the most current City of Roseville’s Quality Assurance Program. The Contractor shall perform all testing to verify compliance with the Specifications of any and all materials furnished by the Contractor. The Contractor shall submit and receive the Engineer’s approval of all compliance test results prior to incorporating materials into the project. The Contractor may elect to place material without the approved certificates of compliance and mix designs at Contractor’s own risk. The Contractor shall notify the Engineer in writing to get the approval of placement of material without approved certificates of compliance and mix design, and $10,000 will be withheld from the Contractor’s progress payment for each certificate of compliance and mix design until the certificate of compliances and mix designs are submitted and approved.

Samples, certificates of compliance, lists of materials and material sources, access to facilities, requests for testing and all other data relating to material testing shall conform to section 6 of the State Standard Specifications, “Control of Materials.” Contractor shall provide the Engineer with 5 working days’ notice of the need for material testing.
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Add to section 7-1.02K(5):

All work shall be constructed during the following working hours:

Add to section 7-1.04:
7-1.04 PUBLIC SAFETY
The Contractor shall cooperate with and notify the local police and fire departments, refuse, ambulance services, transit, hospitals, and Public Works Street Division of proposed construction operations 5 days before work is to begin.

SP-8
The Contractor shall be responsible to notify and coordinate their schedule with schools that may be in or adjacent to the projects area.
8 PROSECUTION AND PROGRESS
Add to section 8-1.01:
8-1.01 GENERAL
The Contractor shall prepare a Traffic Control Plan that conforms to section 12, “Temporary Traffic Control.”
The work shall be performed in conformance with the phases of construction shown on the Contractor's Traffic Control Plan. Traffic Control that does not conflict with work in subsequent traffic control phases may proceed concurrently with work in preceding phases on single roadway segment.

For this project:

1. Concrete work

2. Remove pavement markings

3. Temporary Striping

4. Place Permanent Striping

Replace section 8-1.02 with:
8-1.02 SCHEDULE
The Contractor shall submit a progress schedule to the Engineer at the preconstruction conference. The progress schedule shall state the street name, the anticipated start and completion dates and the type of construction operation anticipated for each street, and an alternate date in the event the Contractor does not meet their schedule. Work that exceeds the stated completion date shall be understood as being out of conformance with the progress schedule and these Special Provisions. Strict conformance to the progress schedule shall be maintained and should the Contractor not meet their schedule liquidated damages shall apply as outlined in these Special Provisions, the only acceptable delay is due to weather.

The Contractor shall submit a revised progress schedule within 5 working days of the Engineers written request.

Scheduling of change orders or extra work orders is the responsibility of the Contractor. The Contractor shall revise the schedule to incorporate all activities involved in completing the change orders or extra work order and submit it to the Engineer for review and approval. With the concurrence of the Engineer, change or extra work orders of a magnitude less than $500 do not need to be scheduled, unless the order affects the project schedule or other outside parties.

If the Engineer finds the Contractor is entitled to an extension of any completion date under the provisions of the contract the Engineer's determination of the total number of days extension will be based upon the current analysis of the schedule and upon data relevant to the extension.

Replace section 8-1.03 with:
8-1.03 PRECONSTRUCTION CONFERENCE
Prior to the start of construction, a preconstruction conference will be called by the Engineer for the purpose of discussing with the Contractor the scope of work, contract drawings, specifications, existing conditions, materials to be tested, equipment to be used, and all essential matters pertaining to the prosecution and the satisfactory completion of the project as required. The Contractor's representation at

SP-9
this conference shall include all major superintendents for the work and may include major Subcontractors and material suppliers.

The Contractor shall be responsible to coordinate utility relocations within the project area. Coordination of utilities within the project limits, including relocations and maintenance of existing facilities and additions thereto, shall be confirmed in writing by utility representatives and the Contractor at this conference or within 5 working days thereafter.

Add to section 8-1.04:
8-1.04 START OF JOBSITE ACTIVITIES
The Contractor shall begin work within 15 calendar days after the issuance of the Notice to Proceed.

This work shall be diligently prosecuted to completion before the expiration of 20 Working Days beginning no later than the fifteenth calendar day after the date shown on the Notice to Proceed.

Notify the Engineer in writing that all work has been completed. The Engineer will create a punch list of items to be addressed prior to acceptance. Complete all punch list items within the contract working Add to section 8-1.10A:
8-1.10A GENERAL
The City specifies liquidated damages (Pub Cont Code § 10226). Liquidated damages, if any, accrue starting on the 1st day after the expiration of the working days through the day of Contract acceptance except as specified in sections 8-1.10B and 8-1.10C.

The Engineer will provide written notice of non-conformance to the Contractor within 24 hours of the violation. All Contractor's equipment, machinery, traffic control, and personnel shall be off of the pavement and all lanes shall be open to traffic to be considered as full compliance.

Any progress payment made after the completion date shall not be construed as a waiver of liquidated damages.

Add to section 8-1.10B:
8-1.10B FAILURE TO COMPLETE WORK PARTS WITHIN SPECIFIED TIMES The roadway shall be fully opened to traffic by the end of the roadways last working hour. The Contractor shall pay to the City liquidated damages of $1,000 per hour for each hour, or portion of an hour, after the last working hour is exceeded and that a traveled lane remains closed due to the Contractor’s operations.

After the working hours of the roadways are exceeded by 1 hour of the last working hour, the Contractor shall pay to the City liquidated damages of $2,000 per hour for each hour, or, portion of an hour, that a traveled lane remains closed due to the Contractor’s operations.

For other failures to complete work within a specified time, unless otherwise specified herein, the Contractor shall pay to the City liquated damages of $2,000 per hour for each hour, or, portion of an hour, that the work remains incomplete.

The Engineer will provide written notice of non-conformance to the Contractor within 24 hours of the violation. All Contractor's equipment, machinery, traffic control, and personnel shall be off of the pavement and all lanes shall be open to traffic to be considered as full compliance.

SP-10
Any progress payment made after the completion date shall not be construed as a waiver of liquidated damages.

Add to section 8-1.10C:
8-1.10C FAILURE TO COMPLETE WORK PARTS BY SPECIFIED DATES For other failures to complete work by a specified time, unless otherwise specified herein, the Contractor shall pay to the City liquated damages of $2,000 per hour for each hour, or, portion of an hour, that the work remains incomplete.

The Engineer will provide written notice of non-conformance to the Contractor within 24 hours of the violation. All Contractor's equipment, machinery, traffic control, and personnel shall be off of the pavement and all lanes shall be open to traffic to be considered as full compliance.

Any progress payment made after the completion date shall not be construed as a waiver of liquidated damages.

Add to section 8-1.13:
8-1.13 CONTRACTOR’S CONTROL TERMINATION
The Contractor is responsible for all material and/or equipment necessary to perform the project as specified. Should the City have to supply the Contractor with time, material, or equipment to complete work beyond that which is specified herein, the Contractor shall be billed accordingly. 9 PAYMENT
Add to section 9-1.02A:
9-1.02A GENERAL
Payment for all work bid at a price per unit of measurement will be based upon actual quantities of work as measured upon completion. The City does not expressly or by implication agree that the actual amount of work or materials of any class will correspond to the estimated quantities given in the proposal.

The Contractor shall make no claim for anticipated profits, or loss of profit, for damages, or for any extra payment whatever because of any difference between the amount of work actually done or materials furnished and the estimated amount.

The percentage paid for “Traffic Control System” and “Placement and Maintenance of BMPs” bid items on each progress payment shall be based on percentage of actual work completed excluding those items not to exceed 100%.

Add to section 9-1.16A:
9-1.16A GENERAL
The Contractor shall submit all requests for progress payments using the forms included in Appendix A:

Form CC1: Progress Payment Request - This form is to be completed and signed by the Contractor and attached as a cover sheet to its request for payment. This will be mandatory on all contract requests.

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Form CC2: Progress Payment Request – Detail - This form may be used by the Contractor to provide the detail required to verify payment quantities. (City will accept the Contractor’s standard form if it provides the required information).

Form CC3: Quantity Change Verification Form - This form is required before any payment can be made based on actual quantities exceeding estimated quantities. At the conclusion of the contract, the City will issue a “Balancing Change Order” incorporating all quantity increases and decreases in the contract items of work.

Replace Reserved in section 9-1.17A with:
9-1.17A GENERAL
The Contractor shall submit:

Form CC4: Final Release Form - This form must accompany all requests for final payment (see Appendix A).

DIVISION II GENERAL CONSTRUCTION
12 TEMPORARY TRAFFIC CONTROL
Add to section 12-1.01:
12-1.01 GENERAL
Attention is directed to sections 7-1.03, “Public Convenience,” 7-1.04, “Public Safety,” and 12, “Temporary Traffic Control,” of the Revised State Standard Specifications, State Standard Specifications, Standard Construction Specifications, and these Special Provisions. Nothing in these Special Provisions shall be construed as relieving the Contractor from the requirements of section 7-1.04, “Public Safety.” Delete section 12-1.04:
12-1.04 PAYMENT
Add to section 12-3.32
12-3.32 PORTABLE CHANGEABLE MESSAGE SIGNS
In addition to Section 12-3.32 of the State Standard Specifications, portable changeable message sign shall be furnished, placed, operated and maintained for the duration of the project at those locations indicated on the plans or where designed by the Engineer in conformance with the provisions in Section 12, “Construction Area Traffic Control Devices,” of the State Standard Specifications and these Special Provisions. Contractor shall provide portable changeable message signs at the beginning and end of each roadway segment to be resurfaced and at each segments intersection with an arterial roadway (both directions). City of Roseville roadway classifications can be found by following the link below and clicking on the “California Road System (CRS) Map” link on the website:
https://dot.ca.gov/programs/research-innovation-system-information/office-of-highway-systeminformation-performance

SP-12
Portable changeable message signs shall be placed at least 10 working days prior to the start of initial work and shall remain in place for the duration of the work. Changeable message signs shall state the street the work is taking place, the dates, the time of work and type of work. Changeable message signs shall be turned off after initial work on a roadway segment is complete and no work is anticipated on a segment for five (5) working days. Prior to resuming work on a roadway segment, changeable message signs shall be turned on five (5) working days in advance.

The contract price paid for each Portable Changeable Message Signs shall include full compensation for furnishing all labor, materials, tools, equipment, maintenance, relocating, removal, and incidentals, and for doing all work involved in placing, maintaining, and removing Changeable Message Signs, complete in place, as shown on the plans, as specified in the State Standard Specifications and these Special Provisions, and as directed by the Engineer and no additional compensation will be allowed therefor.

Add to section 12-4.01A:
12-4.01A GENERAL
At the preconstruction conference, the Contractor shall submit a Traffic Control Plan showing traffic control measures and/or, if approved, detours for vehicles and pedestrians affected by the construction work. A minimum of 7 working days will be required to review and provide the Contractor with comments on the plan. The Contractor shall revise the plan per the City's comments until the plan is accepted by the Engineer. The Contractor will not be allowed to begin work until the Engineer has accepted the traffic control plan.

The Contractor shall be responsible for informing the public of the traffic conditions existing within the construction area at all times by placement of appropriate warning, and advisory signs. The Contractor shall provide and maintain all traffic control and safety items. The Contractor assumes sole and complete responsibility for job and site conditions during the course of construction, including safety of all persons and property. This requirement shall apply continuously 24 hours per day and shall not be limited to normal working hours.

The Traffic Control Plan shall cover all stages of work, per site, and include (but not limited to) the following information and detail: (1) Street closures and detours if allowed; (2) construction, warning, detour and restriction signs, including "No Parking", “Loose Gravel”, “Construction Area Speed limit Signs, “and “Bump Ahead” signs; (3) temporary striping and pavement markers; (4) barricades; (5) flashing arrow signs; (6) lighted message boards; (7) portable delineators; (8) traffic cones; (9) lights, flares, flaggers, and spacing’s.

A copy of the accepted Traffic Control Plan must be kept at the job site at all times.

Temporary lane closures will be allowed only during approved working hours. During the closures, the contractor shall maintain access to adjacent properties. No lane closures may begin without an approved traffic control plan. Contractor shall provide at least 1 lane in each direction on all existing streets throughout the construction project unless otherwise approved in writing by the Engineer.

The Contractor shall cooperate with and notify the local police and fire department, ambulance services, hospitals, post office, refuse collectors, schools and school districts, transit, and residents of proposed construction operations and traffic control operations a minimum of 5 working days before work is to begin in each work area. If changes are made to the Traffic Control Plan, Contractor shall re-notify at least 2 working days before work is to begin. In addition, the Contractor shall make available a 24 hour telephone number in case of emergencies and/or problems.

The Contractor will be responsible for notifying residents and businesses of the proposed construction.

Notifications shall be distributed to residents and businesses within a 100 feet radius of the job limits, including residents and businesses located on streets adjacent to the construction.

SP-13
Notifications to affected residents and businesses within the work areas and shall consist of one phase which shall be performed for all roadway treatments applications.

The phase consists of the Contractor posting “No Parking” signs on barricades 48 hours prior to the work on streets that allow parking where required. The “No Parking” signs shall also include the exact working day that the construction work will take place. A warning indicating that vehicles will be towed away at the owner’s expense shall also be included on the “No Parking” signs. In addition, the Contractor shall make available a 24 hour telephone number in case of emergencies and/or problems and shall post the telephone number on the “No Parking” signs. The Contractor shall be responsible for placing temporary “No Parking” signs in advance of any construction activity. Barricades shall be placed a maximum of 500 feet apart, on both sides of the affected street. This shall be repeated for any subsequent construction operation portion of work. At the preconstruction conference, the Contractor shall provide the Engineer a copy of the proposed notification “No Parking” for acceptance.

The Contractor shall be responsible for placing “Construction Speed Limit” signs on both sides of the affected street 1 hour prior to the street being opened to traffic after placement of chip seal. The speed limit for the “Construction Speed Limit” signs cannot be less than 10 mph below the posted speed. At the preconstruction conference, the Contractor shall submit to the Engineer a sample “Construction Speed Limit” sign for acceptance. Signs shall be placed a maximum of 500 feet apart, on both sides of the affected street.

Emergency access to driveways, intersections, and residential streets shall be maintained at all times. If vehicles are parked in the working area, the Contractor shall not attempt to move the vehicle. The Contractor shall notify the Engineer immediately, and the Engineer shall make proper arrangements to remove the vehicle.

Lane and street closure shall not be allowed without proper advance warning devices, signing and flag persons in conformance with the State Standard Specifications and these Special Provisions. At the completion of each working day, all lanes of traffic shall be open to the public. Street closure shall not be allowed on schedule refuse collections days.

The provisions in this section shall not relieve the Contractor from his/her responsibility to provide such additional devices or take such measures as may be necessary to comply with the provisions in Section 7-1.09, "Public Safety.”
Traffic Control shall include all labor, tools, equipment and materials required to provide, maintain, and remove all signage, flagmen, temporary barricades, and appurtenances to provide traffic control within the project limits as set forth in the State Standard Specifications, California Manual on Uniform Traffic Control Devices (CAMUTCD), these Special Provisions, and as directed by the Engineer.

The Contractor shall have on their payroll a competent person responsible for all traffic control required for this project. The person shall be on site at all times whenever traffic control is in effect. Contractor shall identify this person at the preconstruction conference.

Should the Contractor decide to subcontract the traffic control portion of this project, the Subcontractor shall be available as previously described. In addition, the Contractor shall also appoint a person to oversee the traffic control operations. The Contractor's appointee shall be available and responsible to implement the necessary traffic control plan according to the accepted traffic control plan and the latest edition of the California Manual on Uniform Traffic Control Devices (CAMUTCD).

Any vehicle used to place, maintain, or remove components of a traffic control system on multilane highways at night shall be equipped with a Type II flashing arrow sign which shall be in operation at all times while the vehicle is being used for placing, maintaining, or removing said components. The sign shall be controllable by the operator of the vehicle while the vehicle is in motion.

During the working hours, the Contractor may, with the Engineer’s approval, close 1 of the traffic lanes of and existing 2 lane road, to perform the required work. The contractor shall maintain two-way traffic. Lane closure shall not be allowed without proper advance warning devices and signing, and flag person control in conformance with the State Standard Specifications and these Special Provisions. The Engineer shall

SP-14
be the sole judge of the spacing, length, and sequence of the lane closure areas. At the completion of each working day, all existing lanes of traffic shall be maintained open to traffic and temporary traffic markers shall be placed (if necessary). Provisions must be made for the uninterrupted passage of emergency vehicles through the project limits at all times, regardless of controlled traffic conditions existing at the time.

If any component in the traffic control system is displaced, or ceases to operate or function as specified, from any cause, during the progress of the work, the Contractor shall immediately repair said component to its original condition or replace said component and shall restore the component to its original location.

If there is a discrepancy and/or the Traffic Control Plan submitted and approved by the City is not followed Contractor shall correct the discrepancy within 1 hour. If this is not mitigated the Contractor will stop work as directed by the Engineer.

Replace section 12-4.02A(2) with:
12-4.02A(2) DEFINITIONS
See section 1-1.07B of these Special Provisions for designated holidays.

Add to section 12-4.02C(3)(a):
12-4.02C(3)(a) GENERAL
Non-compliance with the traffic lane closure hours as specified in these Special Provisions shall result in a deduction from the Contractor’s progress payment(s) as specified in section 8-1.10B.

Replace section 12-4.05D with:
12-4.05D PAYMENT
Full compensation for conforming to all requirements specified in section 12, “Temporary Traffic Control,” excluding sections 12-3.32, “Portable Changeable Message Signs” and 12-6, “Temporary Pavement Delineation,” shall be considered as included in the contract lump sum price paid for “Traffic Control System.”
Replace the first sentence in section 12-6.01 with:
12-6.01 GENERAL
Section 12-6 includes specifications for placing temporary pavement delineation.

Add to section 12-6.01:

Nothing in these Special Provisions shall be construed as reducing the minimum standards specified in the California MUTCD or as relieving the Contractor from the responsibilities specified in Section 7-1.04, "Public Safety.”

SP-15
Whenever existing thermoplastic traffic stripes, pavement markings and pavement markers are obliterated the minimum temporary pavement delineation to be provided shall be a single coat of waterborne traffic line paint applied in conformance with section 84, “Markings” of the State Standard Specifications and these Special Provisions.

Temporary pavement delineation shall be placed in three stages of work; temporary pavement delineation shall be placed after existing thermoplastic striping is removed. After any existing thermoplastic pavement striping, markings, and pavement markers or temporary paint has been obliterated by construction operations, a single coat of waterborne traffic line paint shall be installed prior to opening the traveled way to public traffic or as determined by the Engineer. No significant difference in alignment between temporary paint and the existing thermoplastic stripes and markings shall be allowed. If, in the opinion of the Engineer, a misalignment exists it shall be repaired to the satisfaction of the Engineer at the Contractors expense.

Temporary pavement delineation on the final pavement surface shall be laid out in its final location, with the exception of locations where significant striping changes are to be made (changed lane assignments, new lanes, etc), by a C-32 – Parking and Highway Improvement Contractor licensed contractor.

Temporary pavement delineation on the final pavement surface shall be temporary raised pavement markers and shall only be used for lane line delineation, limit lines and yield lines shall be a single coat of paint. The temporary raised pavement makers shall be the peel and stick variety. All raised pavement markers shall be removed prior to the placement of permeant pavement delineation. Temporary raised pavement markers shall be continuously maintained such that all lanes are clearly identified at all times.

Failure to place permanent pavement delineation within 14 days of the final surface shall require the contractor to remove and replace all temporary delineation and be assessed damages.

Add to section 12-6.03B:
12-6.03B TEMPORARY LANE LINE AND CENTERLINE DELINEATION Temporary laneline or centerline delineation consisting entirely of pavement markers placed on longitudinal intervals of not more than 24 feet shall be used on lanes open to public traffic for a maximum of 14 days. Prior to the end of the 14 days, the permanent pavement delineation shall be placed. If the permanent pavement delineation is not placed within the 14 days, additional temporary pavement delineation shall be provided at the Contractor's expense. The additional temporary pavement delineation to be provided shall be equivalent to the pattern specified for the existing pavement delineation for the area, as determined by the Engineer.

If no-passing centerline pavement delineation is obliterated, install the following temporary no-passing zone signs before opening lanes to traffic:

1. W20-1 (Road Work Ahead) sign from 1,000 to 2,000 feet in advance of the no-passing zone

2. R4-1 (Do Not Pass) sign at the beginning of the no-passing zone and at 2,000-foot maximum intervals within the no-passing zone

3. W7-3a (Next ___ Miles) plaque beneath the W20-1 sign for continuous zones longer than 2 miles

4. R4-2 (Pass With Care) sign at the end of the no-passing zone The Engineer determines the exact location of temporary no-passing zone signs. Maintain the temporary no-passing zone signs in place until you place the permanent no-passing centerline pavement delineation.

Remove the temporary no-passing zone signs when the Engineer determines they are no longer required for the direction of traffic.

SP-16
Add to section 12-6.04:
12-6.04 PAYMENT
Full compensation for conforming to all the requirements specified in section 12-6, “Temporary Pavement Delineation” shall be considered as included in the lump sum contract price paid for “Temporary Pavement Delineation.”
13 WATER POLLUTION CONTROL
Add to section 13-1.01A:
13-1.01A SUMMARY
BMP devices shall conform to those shown within the City of Roseville’s Storm Quality BMP Guidance Manual for Construction. The acceptable DI protection is shown in Appendix D of these Special Provisions and shall be installed and maintained by the Contractor. BMP’s shall remain in place during the full construction processes, plastic and or roofing paper is not acceptable to be used for drainage covers.

Add to section 13-1.04:
13-1.04 PAYMENT
Full compensation for conforming to all requirements specified in section 13, “Water Pollution Control” shall be considered as included in the contract lump sum price paid for “Placement and Maintenance of BMPS.”
14 ENVIRONMENTAL STEWARDSHIP
Add to section 14-8.02:
14-8.02 NOISE CONTROL
Noise level requirements shall apply to all equipment used on the project including, but not limited to, trucks, transit mixers or transient equipment that may not be owned by the Contractor. The use of loud signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.
19 EARTHWORK
Add section 19-1.01A:

SP-17
19-1.01A SUMMARY
In addition to the requirements of Section 19-1.01 of the State Standard Specifications, the following shall apply:

The Contractor shall perform all excavation required for the complete project, to the lines and grades as shown on the Project Plans, as described in these Special Provisions, and as directed by the Engineer.

HAZARDOUS MATERIAL DISPOSITION:

During the course of trenching, grading, grinding, or other excavation, should potentially hazardous materials or other questionable materials be encountered, the City’s Resident Engineer shall be contacted immediately. The Contractor shall mark the site. The City will respond within 24 hours to investigate the site and render an opinion on the questionable materials regarding future action at the site. The intent is to minimize schedule delays to the construction.

The City will be responsible for delineating any required exclusions zones, removing and containerizing questionable material, as well as monitoring the work site for compliance with applicable health and safety compliance.

Removed material will be contained in drums, or drop boxes, depending on the volume, and temporarily staged within the fenced area behind the existing building located at the west side of the parking lot. The staging duration will only be long enough to obtain analytical laboratory results and confirm disposition instructions on the material. For each discovery, it is anticipated the material will be staged for less than 30 days.
19-2.02 UNSUITABLE MATERIAL
In addition to the requirements of Section 19-2 of the State Standard Specifications, the following shall also apply:

Should unsuitable material be encountered which, in the opinion of the Engineer, cannot be stabilized, the Contractor shall remove the unsuitable material to the dimensions and limits directed by the Engineer. The Contractor shall use extra care in excavating unsuitable materials so as not to aggravate the conditions. If, in the opinion of the Engineer, the Contractor’s methods and equipment are increasing the amount of unsuitable materials to be excavated, the Engineer will require the Contractor to take necessary steps to correct the situation. Should the problem continue, the Contractor shall pay all costs beginning from the time correction steps were last implemented.

When unsuitable material is removed and disposed of, the resulting space shall be filled with material suitable for the planned use. Unsuitable materials shall be removed from the job site and not incorporated into embankments.

The Contractor shall make provisions to replace all material identified as unsuitable prior to placement of hot mix asphalt. Typical treatment for unsuitable base will include excavation of 12” of material, placement of Tensar BX1200 Geogrid or equal, and placement of Class II ab.

The estimated quantity for “Unsuitable Material” is for bidding purposes only and an estimated 500 cubic yards has been included. The quantity can be extended, reduced, or deleted at the discretion of the Engineer, with no change in the unit bid price. If unsuitable material is discovered, the Contractor will notify the Engineer for approval of excavation and backfill. If the Engineer does not approve that the material is unsuitable prior to excavation and backfill, the Contractor will be responsible for the cost of excavation and backfill.

The contract unit price paid per cubic yard for Unsuitable Material shall include full compensation for furnishing all labor, materials, tools, equipment, excavation, backfill, geogrid, aggregate base, compaction, removal and incidentals, and for doing all work involved in constructing Unsuitable Material, complete in place, as shown on the plans, as specified in the State Standard Specifications and these

SP-18
Special Provisions, and as directed by the Engineer and no additional compensation will be allowed therefor
73 CONCRETE CURBS AND SIDEWALKS
Add to section 73-1.01:
73-1.01 GENERAL
All concrete curb ramps, bike ramps, driveways, and bicycle refuge zones shall be installed per provisions in Section 73 of the Caltrans Standard Specifications, Roseville Construction Standard Details ST-21 and as shown on the plans including the following provisions:

All concrete curb ramps, bike ramps, driveways, and bicycle refuge zones shall be Class A, six sack, Type II mix, and shall conform to provisions in Section 90 of the Caltrans Specifications.

Add to section 73-3.01:
73-3 GENERAL
All curb ramp layouts (center of ramp), bike ramps, bicycle refuge zones, and driveways shall be approved by the engineer prior to demolition of existing concrete sidewalk, curb and gutter.

Curb ramps shall be constructed as shown on plans consisting of concrete curb ramp paving, detectable warning panel, curb and gutter, retaining curbs and asphalt plug. Under this item of the proposal, the Contractor shall include the cost for demolishing, clearing and grubbing, grading, furnishing, placing, finishing and curing, of the concrete curb and gutter, concrete curb, asphalt plug, and concrete paving in the unit price of the bicycle curb ramp per bid item. Bid price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing all work, complete in place, including the placement of rebar, placement of aggregate base and asphalt pavement as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Bike ramps shall be constructed as shown on plans consisting of concrete bike ramp paving, curb and gutter, retaining curbs and asphalt plug. Under this item of the proposal, the Contractor shall include the cost for demolishing, clearing and grubbing, grading, furnishing, placing, finishing and curing, of the concrete curb and gutter, concrete curb, asphalt plug, and concrete paving in the unit price of the bicycle curb ramp per bid item. Bid price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing all work, complete in place, including the placement of rebar, placement of aggregate base and asphalt pavement as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Bicycle refuge zones shall be constructed as shown on plans, consisting of concrete paving, detectable warning panel curb and gutter, retaining curbs, and asphalt plug. Under this item of the proposal, the Contractor shall include the cost for demolishing, clearing and grubbing, grading, furnishing, placing, finishing and curing, of the concrete curb and gutter, concrete curb, detectable warning panel, asphalt paving, and concrete paving in the unit price of the bicycle refuge zone bid item. Bid price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing all work, complete in place, including the placement of rebar, placement of aggregate base and asphalt pavement as shown on the standard plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

SP-19
Driveway per ST-21 shall be constructed as shown on plans, consisting of concrete paving, curb and gutter, and asphalt plug. Under this item of the proposal, the Contractor shall include the cost for demolishing, clearing and grubbing, grading, furnishing, placing, finishing and curing, of the concrete curb and gutter, concrete curb, asphalt plug, and concrete paving in the unit price of the driveway per ST-21 bid item. Bid price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing all work, complete in place, including the placement of rebar, placement of aggregate base and asphalt pavement as shown on the standard plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

DIVISION IX TRAFFIC CONTROL DEVICES
81 MISCELLANEOUS TRAFFIC CONTROL DEVICES
Add the following to section 81:
81-3.01A Summary
Pavement markers shall be installed per provisions in section 85 of the City of Roseville Construction Standards and these Special Provisions.

Pavement markers shall be applied at all locations where existing pavement markers are obliterated or covered as a result of construction operations.

At locations where bike lane striping is used to channelize traffic, acceleration lanes, right turn deceleration lanes and bus turnouts, both stripes shall be detail 38. Reflective pavement markers shall be placed along both stripes.
81-3.03A General
The Contractor shall be responsible for removal and establishing alignment of all pavement markers outlined on the plans. The Contractor shall place lane lines, centerlines, no passing zones – two way direction lines, channelizing lines, and fire hydrant markers. The Contractor shall be responsible for placing all pavement markers.
81-3.04 PAYMENT
Full compensation for conforming to all requirements specified in section 81-3, “Pavement Markers” shall be paid for at the contract lump sum price paid for “Pavement Striping and Markings, Pavement Markers (Thermoplastic)”, “Pavement Striping and Markings, Pavement Markers (Paint)”, and “Remove Pavement Markings, Striping, and Markers.”
82 SIGNS AND MARKERS
Add to section 85-5.02I:
82-5.02I K71 VERTICAL DELINEATOR
A vertical delineator is shown on the Bid Item List as a Type K71 Delineator.

Add to section 82-5.03:

SP-20
82-5.03 CONSTRUCTION
Vertical delineators shall be installed per the following procedure:

A - Locate and mark surface where post(s) will be installed.

B - Use 1” wide Carbide drill bit. C - Drill hole 5 3/4” deep.

D - Remove drill debris powder by air pressure
E - Insert Nylon reinforcement screen flush to road surface F - Fill hole with 2 part adhesive resin
G - Insert metal anchor sleeve
H - Let cure
I - Remove anchor sleeve protective cap, using T-Bar insert through top center of post and screw base plate directly into bonded anchor sleeve until secure.

Add to section 82-5.04:
82-5.04 PAYMENT
The contract price paid for each Type K71 Delineator shall include full compensation for furnishing all labor, materials, tools, equipment, maintenance, relocating, removal, and incidentals, and for doing all work involved in placing, maintaining, and removing Type K71 Delineator, complete in place, as shown on the plans, as specified in the these Special Provisions, and as directed by the Engineer and no additional compensation will be allowed therefor.
84 MARKINGS
Add to section 84-1.01:
84-1.01 GENERAL
Traffic stripes and pavement markings shall be installed per provisions in section 84 of the City of Roseville Construction Standards and these Special Provisions.

Before obliterating any pavement delineation, the alignment and location of the pavement delineation shall be referenced by the Contractor with a sufficient number of control points to reestablish the alignment and location. The references shall also include the limits or changes in striping pattern, including limit lines, crosswalks and other pavement markings.

Traffic stripes and pavement markings shall be replaced at all locations where existing traffic stripes and pavement markings are obliterated or covered as a result of asphalt resurfacing operations.

Unless otherwise noted on the plans, the Contractor shall replace all pavement delineation on the same alignment and location.

Add to section 84-2.02:
84-2.02 MATERIALS
The kind of paint to be used (solvent borne, water borne or acetone-based) shall be determined by the Contractor based on the time of year the paint is applied and local air pollution control regulations.

Thinning of paint will not be allowed.

SP-21
Paint shall be tested prior to use or the manufacturer shall provide the Engineer with a Certificate of Compliance. The certificate shall certify that the paint complies with the specifications and that paint manufactured to the same formulation and process has previously passed State testing. A list of manufacturers that have produced paint meeting State specifications is available from the Transportation Laboratory. (Material supplied by manufacturers other than those that have manufactured approved paint will require complete testing.)
Add to section 84-2.03A:
84-2.03A GENERAL
The Contractor shall be responsible for removal and establishing alignment of all Pavement Traffic Stripes and Pavement Markings outlined on the plans.

Add to section 84-2.04:
84-2.04 PAYMENT
Unless otherwise indicated, all traffic striping and markings shall be thermoplastic. Paint traffic striping and markings shall only be installed on trails.

Full compensation for conforming to all requirements specified in section 84, “Markings” shall be paid for at the contract lump sum price paid for “Pavement Striping and Markings, Pavement Markers (Thermoplastic)”, “Pavement Striping and Markings, Pavement Markers (Paint)”, and “Remove Pavement Markings, Striping, and Markers.”
Add to section 84-10:
84-10 Pavement Marking (Green)
84-10.01 General
Pavement Marking (Green) shall consist of methyl methacrylate resins with hardwearing aggregate and premium pigments, MMax EF Green Corundum by Ennis-Flint or approved equal. Color lane treatment shall be applied per manufacturer’s instructions.
84-10.2 Measurement and Payment
The contract price paid per square foot for Pavement Marking (Green) shall be considered full compensation for meeting all of the provisions of this section, furnishing all labor, materials and equipment necessary to complete the work, as shown on the plans and specified herein. No additional compensation will be made therefor.

END OF SPECIAL PROVISIONS

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Phillip Road – Westpark Drive Bikeway Project Project Location(s): Phillip Road between Westpark Drive, through the Placer Valley Soccer Complex to Westbrook Boulevard.

Project Description: The Public Works Department is proposing the approval and construction of a new bicycle route between Westpark High School and the Placer Valley Soccer Complex. Two segments of the bike path, through Pistachio Park and within the existing right-of-way of Westpark Drive, have already been analyzed and approved by the City Council. This action proposes a new segment to the approved bike path that would connect Westpark Drive to Westbrook Boulevard at its intersection with Brookstone Drive via Phillip Road and through the Placer Valley Soccer Complex.

This newly proposed segment would add shared lane markings on Phillip Road and the existing access road located within the Placer Valley Soccer Complex. A portion of the bike path would use the existing paths within the soccer complex. The shared lane markings would end at the intersection of Phillip Road and Westpark Drive, where two new crosswalks and bike refuge zones would be added. The bike refuge zones would provide an entrance to the approved bike path along Westpark Drive.

Retaining structures would be constructed at the northwest, southwest, and southeast corners of the Phillip Road and Westpark Drive intersection to support the crosswalks and bike refuge zones.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Public Works Department Reason why this Project is Exempt: The project qualifies for Class 1 and Class 4 Categorical Exemptions as described in Sections 15301 and 15304 of the California Environmental Quality Act (CEQA) guidelines which state:
“Class 1 consists of the…minor alteration of existing public…facilities…or topographical features, involving negligible or no expansion of existing or former use… Examples include but are not limited to:
(c) Existing highways and streets, sidewalks, gutter, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes.” And

“Class 4 consists of minor public or private alterations in the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees… Examples include, but are not limited to:
(a) Grading on land with a slope of less than 10 percent…” The project consists of the addition of a new bicycle facility and bicycle/pedestrian crossings that use existing rights-of-way and do not create additional automobile lanes, consistent with the Class 1 Categorical Exemption. The project would also add three retaining structures at corners of the intersection of Philip Road and Westpark Drive, which would not result in the removal of healthy or mature trees, consistent with the Class 4 Categorical Exemption. The project would not result in expansion of automobile capacity or use or removal of trees. Therefore, the Class 1 and Class 4 Categorical Exemptions apply.

Lead Agency Contact Person: Samuel Benjamin, Roseville Department of Public Works (916- 746-1305).

Signature: Date: 5/28/2026
Jessica Lynch, Environmental Coordinator
City of Roseville

City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.26
File #: 0800-02
Item ID: 2026-450
Title: Underground Storage Supplement – Professional Services Agreement Contact: Janice Gainey 916-774-5535 [email protected]

SUMMARY
Staff recommends approval and award of a professional services agreement to GEI Consultants, Inc. in the amount of $284,277 for Development of an Underground Storage Supplement to Support Long-Term Banking of Middle Fork Project Water Supplies. Funding for this project is from the Water Operations Fund.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve a Professional Services Agreement with GEI Consultants, Inc., and authorize the City Manager to execute it on behalf of the City of Roseville.

BACKGROUND
The City of Roseville provides water service to a growing and diverse community and maintains a diversified water supply portfolio that includes:
• Central Valley Project (CVP) surface water via a water supply contract with the Bureau of Reclamation.
• Middle Fork Project (MFP) surface water obtained through a water supply contract with Placer County Water Agency (PCWA).
• A well-established Aquifer Storage and Recovery (ASR) Program.

PCWA holds the underlying water rights for the Middle Fork Project. Any effort to store, bank, account for, or recover MFP water through an Underground Storage Supplement will require ongoing coordination and collaboration with PCWA, including alignment on regulatory pathways, accounting approaches, and operational concepts.

To further strengthen long-term water resilience, particularly in light of climate change and hydrologic variability, the City seeks to develop an Underground Storage Supplement (USS) that allows for:
• Long-term banking of MFP water supplies
• Expanded use of existing and planned ASR infrastructure • Enhanced multi-year storage and recovery capabilities • Improved drought protection and operational flexibility

The USS is envisioned as a complementary strategy to the City’s ASR program and broader conjunctive use operations, potentially involving new regulatory pathways, accounting frameworks, institutional arrangements, and operational strategies developed in coordination with PCWA.

On April 3, 2026, the City issued a Request for Proposals for Professional Services seeking a qualified consulting team to develop a regulatory-ready and implementation-focused USS. On April 16, 2026, three (3) firms proposed on the Project. The proposals were evaluated by a panel including Environmental Utilities Department staff and PCWA staff. The panel ranked each firm based on the criteria specified in the Request for Proposals (RFP) No. 08-182. The panel shortlisted two consultants and after interviews selected GEI Consultants, Inc. for the award.

FISCAL IMPACT
The total project budget needed for the Development of an Underground Storage Supplement (USS) to Support Long-Term Banking of Middle Fork Project (MFP) Water Supplies is $284,277 and will be funded through existing budget appropriations within the Water Operations Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Janice Gainey, Principal Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Resolution 26-225

2. Professional Services Agreement

3. Intent to Award

4. Ranking Sheet

5. Master Average Score Sheet
REVIEWERS:

Janice Gainey, Environmental Utilities Department - Water Created/Initiated - 5/21/2026 George Hanson, Environmental Utilities Department - Water Approved - 5/27/2026 Devin Whittington, Environmental Utilities Department Approved - 5/27/2026 Sean Bigley, Environmental Utilities Department - All Approved - 5/28/2026 Kelly Aye, City Attorney Department Approved - 6/3/2026

Katrina Six, City Clerk Department Approved - 6/3/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/4/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/8/2026 Katrina Six, City Clerk Department Final Approval - 6/8/2026

RESOLUTION NO. 26-225

APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND GEI CONSULTANTS, INC., AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a Professional Services Agreement for development of an underground storage supplement, by and between the City of Roseville and GEI Consultants, Inc., has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Professional Services Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

1 PROFESSIONAL SERVICES AGREEMENT
Underground Storage Supplement
THIS AGREEMENT is made and entered into this day of , 20 , by and between the City of Roseville, a municipal corporation (“CITY”), and GEI Consultants, Inc., a Massachusetts corporation (“CONSULTANT”); and
W I T N E S S E T H:

WHEREAS, CITY desires professional services in regards to the development of an underground storage supplement; and
WHEREAS, CONSULTANT has prepared a proposal dated April 16, 2026, which describes the scope of work to be performed by CONSULTANT, the budget for the work, and the schedule for performance of the work; and
WHEREAS, CONSULTANT is qualified and experienced to provide such professional services.

NOW, THEREFORE, the parties agree as follows:

1. Services. CONSULTANT shall perform, at the direction of CITY, the scope of services as described in EXHIBIT “A,” attached hereto and incorporated herein by this reference.

2. Compensation. For its services provided hereunder, CONSULTANT shall be compensated on a time and expense basis in accordance with the budget estimate as described in 13th May 26

2 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx EXHIBIT “B,” attached hereto and incorporated herein by this reference. Total compensation shall not exceed two hundred eighty-four thousand, two hundred seventy-seven dollars ($284,277).

CONSULTANT shall submit one monthly invoice for its services. Such invoices shall be delineated by task, the person performing the services, and the hourly rate, which shall be stated in time increments of not greater than one tenth (1/10) hours. CITY shall pay invoices within thirty (30) days after receipt, if the services specified in the invoice have been satisfactorily completed.

3. Indemnification. To the fullest extent allowed by law, CONSULTANT shall defend, indemnify, and save and hold harmless CITY, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of CONSULTANT's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from CITY's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed.

CONSULTANT agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONSULTANT and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONSULTANT’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by

3 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

4. Insurance. CONSULTANT agrees to continuously maintain, in full force and effect, the following minimum policies of insurance during the term of this Agreement.

COVERAGE LIMITS OF LIABILITY
Workers’ Compensation Statutory
Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate
Personal Injury:
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability $1,000,000 combined single limit
Professional Liability (errors and $1,000,000 per claim omissions) $2,000,000 aggregate
a. Form. CONSULTANT shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. b. Additional Insureds. CONSULTANT shall also provide a separate endorsement form or section of the policy showing CITY, its officers, agents, employees and volunteers as additional insureds for each type of coverage, except for Workers’ Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of CONSULTANT. The additional insured coverage under the CONSULTANT’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from CITY’s insurance or self-insurance. In addition, the

4 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater. c. Cancellation/Modification. CONSULTANT shall provide ten (10) days written notice to CITY prior to cancellation or modification of any insurance required by this Agreement.
d. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract) before CITY’s own insurance shall be called upon to protect it as a named insured. e. Subcontractors. CONSULTANT agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor’s work.

Furthermore, CONSULTANT shall require its subcontractors to agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under this Agreement. Additionally, CONSULTANT shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of CITY’s indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.

5 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx f. Self-Insured Retentions. All self-insured retentions (“SIR”) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
g. Waiver of Subrogation. CONSULTANT hereby agrees to waive subrogation which any insurer of CONSULTANT may acquire from CONSULTANT by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of CITY, its officers, agents, employees and volunteers for all worked performed by CONSULTANT, its employees, agents and subcontractors.
h. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve CONSULTANT of liability in excess of such coverage, nor shall it preclude CITY from taking such other actions as are available to it under any other provisions of this Agreement or law.

5. Records. CONSULTANT and its subcontractors shall maintain all files and records relating to the services performed hereunder during the term of this Agreement and for a period of not less than one (1) year after the date of termination or expiration. Provided, however, that in the event of litigation or settlement of claims arising from the performance of this Agreement, CONSULTANT and its subcontractors shall maintain all files and records until such litigation, appeals or claims are resolved. Duly authorized representatives of CITY shall

6 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx have right of access during normal business hours and after reasonable notice to CONSULTANT’s and subcontractors’ files and records relating to the services performed hereunder and may review and copy the files and records at appropriate stages during performance of the services and during the one (1) year period following termination or expiration of this Agreement. CONSULTANT shall include this provision in its contracts with all subcontractors.

6. Time is of the Essence. Time is of the essence of this Agreement.

7. Prevailing Wages. When applicable, for purposes of this Agreement, CONSULTANT and its subcontractors shall comply with all applicable prevailing wage laws, e.g., but not limited to, California Labor Code Sections 1770 et seq. In accordance with said Section 1775, CONSULTANT shall forfeit as a penalty to the City two hundred dollars ($200) for each calendar day or portion thereof for each worker paid less than the prevailing rates for such work or craft in which such worker is employed for any work done on-site under the Agreement by CONSULTANT or by any subcontractor in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage shall be paid to each worker by CONSULTANT or the applicable subcontractor.

Pursuant to the provisions of California Labor Code Section 1773, the contracting department has identified the source, stated below, of the general prevailing rate of wages applicable to the site to be done, for straight time, overtime, and holiday work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining

7 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx agreement of the particular craft, classification or type of worker concerned. These wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

Pursuant to Labor Code Section 1773.2, general prevailing wage rates set forth above, which forms a part of this Agreement, shall be posted by CONSULTANT at a prominent place at the work site. Prevailing wage rates to be posted at the work site will be furnished by the contracting department. The possibility of wage increases is one of the elements to be considered by CONSULTANT in determining its proposal and will not under any circumstances be considered as the basis of a claim against CITY or the Agreement.

8. Compliance with Laws. CONSULTANT shall comply with all federal, state and local laws, ordinances and policies as may be applicable to the performance of services under this Agreement.

9. Ability to Perform. CONSULTANT agrees and represents that it has the time, ability and professional expertise to perform the services required under this Agreement.

10. Public Contracts: Conflicts of Interest. CONSULTANT’s duties and services under this Agreement shall not include preparing or assisting CITY with any portion of the CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.

CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all

8 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Agreement.

11. Governing Agreement. In the event of any conflict between this Agreement and its EXHIBITS, the provisions of this Agreement shall govern. In the event of any conflict between any of the EXHIBITS, the provisions of the first in order of attachment shall govern.

12. Assignment. CONSULTANT is employed to perform unique personal services.

CONSULTANT shall not assign this Agreement without the prior written consent of CITY.

CONSULTANT shall not employ or otherwise incur any obligation to pay other specialists or experts for services in connection with this Agreement, without prior written consent of CITY.

13. Independent Contractor. CONSULTANT, inclusive of its agents, officers, employees, volunteers, independent contractors, and subcontractors, shall act as an independent contractor, and covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as, nor claim to be, an officer or employee of CITY by reason of this Agreement.

CONSULTANT and CITY agree that: (a) CONSULTANT is free from the control and direction of CITY in connection with the performance of the work; (b) CONSULTANT is providing services directly to CITY; (c) CONSULTANT has and will maintain at all relevant times a business license; (d) CONSULTANT maintains a business location that is separate from CITY; (e) CONSULTANT is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONSULTANT actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONSULTANT advertises and holds itself out to the public as available to provide the same or similar services; (h) CONSULTANT provides its own tools, vehicles, and equipment to perform the services; (i) CONSULTANT has negotiated its own

9 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx rates; (j) CONSULTANT set its own hours and location of work in accomplishing CITY’s oncall needs; and (k) CONSULTANT has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

14. Representations and Warranties. CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to terminate as void this Agreement, without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

15. Successors in Interest. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. Copyright, Ownership and Use of Materials. All tangible material (“Material”) created or delivered pursuant to this Agreement is considered a work made for hire under the Copyright Act. To the extent such Material does not qualify as a work made for hire, CONSULTANT hereby assigns to CITY all right, title, and interest, including but not limited to all copyrights, in all Material created by CONSULTANT in its performance under this Agreement. Material constitutes the scope of work outlined in Exhibit A and attached hereto, and all written and other tangible expressions, including but not limited to, drawings (including computer aided drawings), papers, documents, reports, surveys, renderings, exhibits, sketches, maps, models, prints, paintings or photographs, in any and all media or formats in which such materials have been created or are maintained. All Material furnished by CONSULTANT is,

10 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx and shall remain, the property of CITY.

CONSULTANT shall execute any documents necessary to effectuate such assignment.

In the event that CONSULTANT uses, employs, designates, or retains any person or entity who is not an employee of CONSULTANT, to perform any work required of it pursuant to this Agreement, CONSULTANT shall require said person or entity to execute an agreement containing the preceding paragraph.

17. Termination of Agreement. The City may terminate this Agreement without cause by giving CONSULTANT ten (10) days advance written notice from the City Manager.

CONSULTANT may terminate this Agreement without cause by giving CITY thirty (30) days advance written notice. In the event of termination through no fault of CONSULTANT, CITY shall compensate CONSULTANT for services performed as of the date of termination, upon the release to CITY of all Material hereunder, in any and all media or formats in which such materials have been created or are maintained. CITY retains the right to receive and use any Material, notwithstanding any termination or any dispute regarding the amount to be paid.

18. Attorney’s Fees; Venue; Governing Law. If either party commences any legal action against the other party arising out of this Agreement or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney’s fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

19. Modification. This Agreement and each provision contained herein may be waived, amended, supplemented or eliminated only by mutual written agreement of the parties.

20. Severability. If any of the provisions contained in this Agreement are for any

11 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

21. Notices. Any notices to parties required by this Agreement shall be delivered personally or mailed, U.S. first class postage prepaid, addressed as follows:

CITY OF ROSEVILLE CONSULTANT
Environmental Utilities Department GEI Consultants, Inc.

Attn: Sean Bigley Attn: Chris Petersen
2005 Hilltop Circle 11010 White Rock Road, Suite 200
Roseville, CA 95747 Rancho Cordova, CA 95670
Either party may amend its address for notice by giving notice to the other party in writing.

22. Integrated Agreement. This is an integrated agreement and contains all of the terms, considerations, understanding and promises of the parties. It shall be read as a whole.

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. , adopted by the Council of the City of Roseville on the day of , 20 , and CONSULTANT has caused this Agreement to be executed.

CITY OF ROSEVILLE, a GEI CONSULTANTS, INC., a
municipal corporation Massachusetts corporation
BY: BY:

DOMINICK CASEY its:

City Manager
[SIGNATURES CONTINUED ON FOLLOWING PAGE]
Christian E. Petersen
Vice President

12 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx ATTEST:

BY: _______________________________
BY: _______________________________

CARMEN AVALOS
City Clerk
APPROVED AS TO FORM:

BY: _______________________________

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY: ________________________________

SEAN BIGLEY
Environmental Utilities Director
its:__________________________________
Thomas W. Kahl
CFO
Assistant Environmental Utilities Director for:

13 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx EXHIBIT “A”

GEI CONSULTANTS | 10
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) Our approach is designed to move the USS from its initial concept into a framework ready for regulation and implementation, with ongoing coordination between the City and PCWA. Each step logically follows the previous one, ensuring that regulatory, technical, operational, and institutional aspects are aligned and support each other. The upper portion of Figure 2 illustrates the progress the City has made in developing the ASR Program since the early 2000s, highlighting how the City’s ASR program not only benefits local water supply but also supports the broader region. The groundwater and surface water projects identified in Figure 2 were completed by GEI team members and highlight our unique expertise and experience for advancing the City’s USS project. During Task 1 (Initiation and Data Review), GEI will assemble and review the available data and information our files to establish the foundational information needed for this project. We will then hold early meetings with PCWA and the City to identify any additional information needed for the USS process with the State Board, including operational frameworks of the ASR program.

GEI will then expand the project concept during Tasks 2, 3, and 4 by providing technical support, developing a water accounting strategy, and documenting this in a Draft USS Project Description. This draft will include a permitting strategy and supporting graphics, first reviewed by the City and then by PCWA. After receiving comments, a second meeting with the City and PCWA will address any final changes before finalizing the USS Project Description. Once the City and PCWA agree on the draft, it will be used to effectively communicate the project's objectives to regional regulators and stakeholders, including SWRCB, RWA, USBR, NASb GSAs, and the Water Forum.

GEI will assist the City in arranging meetings with these and other potential agencies and stakeholders to both educate and gather feedback. Input from regulators and interested parties may lead to changes in the USS Project Description and GEI will work with the City to determine if any changes could benefit the City’s long-term interests. It is anticipated that minor improvements will be made as the USS Project Description is finalized. Once complete, GEI will support the City in accomplishing Task 5, which outlines a clear path for water rights compliance with the SWRCB and any necessary actions, agreements, or contract amendments. The goal is to ensure the City can fully utilize their ASR infrastructure with maximum flexibility and in accordance with all applicable regional, State, and Federal requirements and agreements.

Tasks and subtask descriptions are organized by overall task objective, discussion of approach methodology and rationale, listing of subtasks required for completion of task, description of task deliverable(s) and a list of GEI assumptions for cost estimating.

Task 1 – Project Initiation and Data Review
OBJECTIVE: Establish a clear project foundation, confirm goals and assumptions, and align roles, decision criteria, and coordination protocols with the City and PCWA.

DISCUSSION: GEI will support the City in achieving the task objective by compiling and reviewing information, organizing and leading a project kick off meeting with PCWA midway into our review of existing information and in close coordination with City staff. This early coordination with PCWA will be used to confirm expectations related to water rights administration, accounting considerations, and regulatory pathways. During this early coordination period, GEI will also help establish the number and purpose of meetings with PCWA throughout the completion of this project. GEI will document all meetings by providing agendas at least one week before each meeting followed by summaries of key outcomes and action items within 24 hours following each meeting. GEI will provide both a project management plan and data review memorandum as deliverables for this task. It should be noted that GEI already has much of the information that we believe is needed to complete this project because we completed a comprehensive data compilation and review process in 2018-2020 for the GwSP. In fact, our Technical Memorandum No. 1 was a data review memorandum summarizing all information reviewed and how we intended to use each data source in the GwSP. This TM summarizes the many planning documents, contracts, agreements, and hydrogeologic and groundwater information already organized and available to GEI for use in completing this new project.

SUBTASKS:

Subtask 1.1 Project Kick Off Meetings: Conduct an initial project kickoff meeting with City staff for the purpose of introducing and orienting all project staff, to review objectives and approach to completing the work and to plan for a second kickoff meeting with PCWA. The purpose of the meeting with PCWA is to confirm objectives, scope, and expectations, TAB D: PROPOSED APPROACH

GEI CONSULTANTS | 11
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) identify key decision points, and agree on number and frequency of project coordination meetings during completion of this project.

Subtask 1.2 Data Compilation and Review: Review relevant background materials, including ASR permits and operational history, MFP and CVP contracts, and applicable PCWA planning or policy documents. GEI will provide the City with a request for information above and beyond what GEI has already compiled for the GwSP which will include the following as a minimum:
• Regional Water Authority’s most current COSANA Model files used for groundwater modeling in the North American Subbasin for the GSP and 2027 update.
• All relevant communication with PCWA regarding water rights actions required for the City to inject and store MFP water in the underlying aquifer.
• Summaries of any communication with City staff have had with SWRCB staff regarding USS and water rights permitting vehicles for the City’s injection and storage of MFP water. • Most recent water demand estimates above and beyond those provided in most recent planning documents, which GEI has in-house but we need to verify this is the best demand information available.

Subtask 1.3 Project Management Plan (PMP): This document will include the final negotiated scope of work and project schedule but will also identify key assumptions, decision points, and information gaps that need to be filled early in the project. The PMP will provide a structured approach for coordination with PCWA that supports transparency, timely review, and alignment throughout the project. Furthermore, the PMP will present purpose and intended outcomes of each project meeting between GEI and the City, with PCWA, SWRCB and other agencies such as USBR, RWA and Water Forum. This document will be the roadmap for both GEI and City staff to follow toward successful completion of this project.

Subtask 1.4 Data Review Memorandum: This memorandum will list all the data and information resources compiled for use in completing the USS project. This memorandum will include a data table listing all information resources and how this information will be used to inform specific project tasks. The memorandum will be provided early for the project so that GEI and the City are both confident that we are using best information available for completion of this important project for the City.

DELIVERABLES:
• Draft and Final Project Management Plan
• Draft and Final Data Review Memorandum, including proposed PCWA coordination approach ASSUMPTIONS:
• One 90-minute kick-off meeting with City staff at the City’s office including GEI’s Project Manager and Principal-in-Charge, and key discipline leads.
• One 90-minute kick-off meeting with PCWA and City staff at PCWA’s office also including GEI’s Project Manager, Principalin-Charge, and key discipline leads. • Requests for information by GEI will be provided by City staff within 2 weeks. • GEI will be provided with a single set of review comments by the City on each draft deliverable within 2 weeks of GEI submitting review drafts to the City.

Task 2 – Regulatory and Institutional Framework Assessment OBJECTIVE: Identify and evaluate feasible regulatory, legal, and institutional pathways for establishing a USS associated with MFP supplies.

DISCUSSION: GEI will develop a Regulatory and Institutional Framework for the City’s ASR program that results in compliance with all applicable local, State and Federal regulations, agreements, and policies. This activity will involve a combination of applying GEI’s knowledge of recharge and the regional setting with research evaluating applicable California Water Code, State Board and SGMA requirements including verification of understanding and approaches with local, regional and state agency representatives. Since the objective is to create a Framework, frequent meetings with regulatory agencies are not expected. However, it may be necessary to reach out to agency representatives to confirm requirements and strategies for permitting and compliance. Regulatory concepts and institutional frameworks will be discussed with City staff and PCWA to confirm feasibility and alignment before contacting others if needed.

GEI CONSULTANTS | 12
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) SUBTASKS:

Subtask 2.1 Regulatory Evaluation: GEI will identify applicable State and Federal regulatory requirements, including considerations under the California Water Code (such as pending AB2026), SWRCB processes, and SGMA requirements. For the completion of this subtask, GEI will review Water Code Divisions addressing water rights, storage, and groundwater authority, including:
• Division 2 – Water (Sections 1000–5951)
• Division 6 – Conservation, Development, and Utilization of State Water Resources (Sections 10000–12999)
• Division 14 – California Water Storage District Law (Sections 39000–48401)
• Water Code §1242 and §1242.1, which authorize flood-flow diversions for recharge under newly expanded authority.

GEI will also research and document SWRCB’s water rights and recharge permitting process which typically includes either a Temporary or Long-Term permit for underground storage. In the case of the City, we will verify that completion and filing of the USS is the only action required for a permit by SWRCB.

GEI will also outline the requirements of SGMA in basin in the vicinity of and including the City. GEI developed the GSP for the NASb so we are well aware of these requirements but because SGA and the GSAs are currently in the process of evaluating the adequacy of the GSP as part of the 5-year update process, we will verify that our understanding is correct. Then as part of this we will document how the City’s ASR program integrates with the GSP showing how recharge supports the sustainability indicators (e.g., water levels, subsidence, water quality).

Subtask 2.2 Evaluation of Linkages with Existing Permits: GEI will evaluate how a USS will complement or expand upon the City’s existing ASR permits. GEI will evaluate the need to update or modify any existing permits including their permit with the Central Valley Regional Water Board through the ASR General Order as well as their permit to serve drinking water through the Division of Drinking Water through the SWRCB.

Subtask 2.3 Governance and Institutional Evaluation: Assess institutional and governance considerations, including the role of PCWA as the MFP water rights holder, accounting and ownership frameworks, and inter-agency coordination requirements. Identify potential agreements, amendments, or coordination mechanisms needed to support USS implementation.

Subtask 2.4 Regulatory and Institutional Framework Memorandum: GEI will deliver a concise framework document that provides step by step actions for achieving regulatory compliance, an example of which may include:
• Map all applicable Water Code provisions, especially those related to water rights and flood-flow recharge authority. • Determine the appropriate SWRCB permitting pathway, USS versus temporary or long-term permits. • Coordinate early with the Division of Water Rights, the local GSA and RWA to ensure consistency with the GSP and Sacramento Regional Water Bank.
• Prepare technical documentation, including:
o Water availability analysis.
o Demonstration of no-injury to other water users.
o Monitoring and accounting plans consistent with SGMA BMPs. o Likely not needed since the City completed an Environmental Impact Report for your ASR program, but it needed complete CEQA review to ensure alignment with statewide recharge guidance.

DELIVERABLE:
• Draft Regulatory and Institutional Framework Memorandum. Comments received on the draft will be incorporated in the Implementation Roadmap developed in Task 5.

GEI staff have been supporting the City with ASR General Order Compliance since 2021.

GEI CONSULTANTS | 13
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) ASSUMPTIONS:
• This task is a desk top study and will not involve meetings with regulatory agencies per se however, GEI may contact agencies representatives to verify our understanding of specific regulatory or institutional requirements.

Task 3 – Technical and Hydrogeologic Evaluation
OBJECTIVE: Evaluate the technical feasibility of supporting USS objectives of local storage of MFP water using existing and planned ASR infrastructure.

DISCUSSION: Much of the supporting information can be drawn from the GwSP itself or supporting information compiled for that strategic planning effort completed in May of 2020. Relevant GwSP information includes:
• Water Supply and Demand Evaluation.
• Recharge Evaluation including calculation of aquifer storage potential. • Groundwater Infrastructure Evaluation including well assessment, identification of interties, water quality. evaluations, regional and local pumping impacts on groundwater levels, and design recommendations for future ASR wells and cost estimates.

GEI is also supporting the City with reporting required in compliance with the City’s ASR General Order adopted by the Central Valley Regional Water Quality Control Board in 2012. The information contained in the Annual Reports and supporting Data Management System will be utilized by GEI in completion of this task. GEI will provide the supporting technical information required by the State Board for the USS.

GEI’s approach to completing this task begins with reaching a common understanding with PCWA on timing and volume of available MFP water for aquifer storage in the City, a water availability analysis. We will then verify that groundwater storage capacity exists for storage of both MFP water and CVP water currently utilized by the City for their ASR program. Then we will evaluate the number, location, injection, and extraction capacity of existing and planned ASR wells to be sure they are adequate for operating in a pattern consistent with both available water and the USS and other potential State Board requirements. Next, we will evaluate aquifer impacts resulting from the operation pattern developed above including groundwater level, groundwater quality and changes in groundwater flow patterns and rates of groundwater flow. GEI will identify any potential constraints through a range of likely operational scenarios to be sure permit and regulatory standards are not violated. This analysis will also reveal the range of storage capacity in the basin which will be useful in water planning to ensure both local supply reliability with potential for participating in future transfers and exchanges to generate revenue to offset the City’s cost to operate the maintain the ASR program. In addition to maximizing use of empirical groundwater data and analytical approaches to characterizing current and future aquifer and well impacts, GEI has included an optional task to perform numerical groundwater modeling which may reduce the uncertainty in our future forecasts. Technical assumptions and findings will be reviewed with City staff to ensure consistency with existing ASR operations and groundwater management practices.

SUBTASKS:

Subtask 3.1 Surface Water Availability Analysis: The GEI Team will support the quantification of timing and availability of MFP water for use in the City’s ASR program. This analysis would include the integration of both CVP and MFP water in the ASR program along with existing demands being served by the same infrastructure. PCWA serves its retail customers and contractors with surface water from its MFP supply and Bureau of Reclamation CVP contract supply. As part of the support provided to PCWA for its ongoing water rights extension, Western Hydrologics adapted its model called the American River Integrated Operations model (ARIOps) to incorporate Amendment 1 to the Contract between PCWA and the City relating to water supplies and exchanges. ARIOps is run on a daily timestep for water years 1922 through 2021 and can use both the historic hydrology and the CalSim3 2023 Central tendency hydrology. This time period covers a wide range of hydrologic conditions. Assuming PCWA will allow the City access to this work, the model assumptions will be reviewed, and any adjustments will be made to the model, if necessary. The model will then be executed and water supply deliveries to the City can be extracted from the output. Model results will provide information to the City about the long-term water supply reliability.

Our experience with the
City’s ASR program will
allow us to identify any
potential constraints.

GEI CONSULTANTS | 14
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) Subtask 3.2 Infrastructure Assessment: GEI will assess the suitability of current and planned ASR facilities for long-term storage and recovery associated with the USS. GEI will use results of the water supply availability analysis completed in Task 3.1 to inform the volume and timing water availability for injection into aquifer storage. GEI will work with the City to develop the optimal storage volume and duration of storage given agreed upon criteria such as hydrologic year type, current and future water demand in the City. Once the optimal range of ASR operations is agreed to with the City, GEI will evaluate the adequacy of the City’s current and planned number and location of ASR wells and the feasibility of this infrastructure in meeting the City’s ASR objectives for both water resiliency and banking to meet local needs and potentially as a revenue generation source through transfers and exchanges.

Subtask 3.3 Aquifer Impact Analysis: GEI will evaluate groundwater impacts and sustainability considerations in coordination with applicable groundwater management frameworks. GEI will evaluate how operation of the ASR program changes groundwater levels in the representative monitoring wells established in the NASb GSA. GEI will compare projected water level changes in the proposed operation of the ASR program against minimum thresholds established in these wells located in and near Roseville. To remain in compliance with SGMA, the ASR program will need to be operated to ensure that groundwater levels in and near the ASR well field always remain safely above the representative monitoring wells in and near Roseville. GEI will work with the City to develop ASR operation plan that achieves this goal.

In addition, GEI will utilize information obtained from the 6-month injection cycle currently in progress with 3,200 acre feet stored through mid-April and planned to continue until June 2026. This empirical data set is an excellent source of information on the impact of long-term injection and storage of surface water in groundwater levels and water quality within the Mehrten Formation beneath Roseville and the surrounding area. GEI will quantify the mounding of groundwater that occurred during this injection cycle and calculate aquifer hydraulic properties including transmissivity and storativity utilizing groundwater changes in response to the recovery of groundwater levels in and near the injection wells following the end of the 6-month injection cycle. GEI will then calculate changes in groundwater flow rates that occur as the local groundwater mound grows in response to extended injection periods. This information will be used to calculate changes in groundwater flux rates (losses) outside the city boundaries. Using this information, GEI will work with the City in agreeing on the optimal operation range of water levels during ASR operation to maximize storage and minimize losses.

Subtask 3.4 Water Quality Evaluation: GEI will review water quality considerations related to long-term storage and recovery.

GEI has a large data set of historic groundwater quality information built up over the many years that GEI has been assisting the City in complying with the ASR General Order. The quarterly and annual reports demonstrating compliance with the Monitoring and Reporting Plan have been developed by GEI and the City for delivery to the CVRQCB for verification of water quality compliance. GEI has developed and maintains chemographs showing water quality changes for general chemistry constituents over time. GEI will add to this baseline of historic water quality data, the new water quality data obtained during the ongoing 6-month injection cycle ending in June 2026. GEI will highlight changes in water quality that have occurred and identify both water quality improvements as well as degradation that may have occurred during the 6-month ASR cycle. This empirical information will be used by GEI to predict water quality changes that will likely occur based on optimal ASR operation program established in the tasks above.

Subtask 3.5 Opportunity, Constraint and Risk Analysis: Identification of technical constraints, risks, and opportunities is an important step is developing a sustainable ASR operation framework that complies with local, regional, State, and Federal regulations, policies, and guidance. This information will be used to develop the operational and accounting framework described in Task 4. Table 2 in project understanding is an initial listing of GEI’s understanding of potential project challenges, GEI’s mitigation approach to maximize beneficial outcomes and create opportunities for the City’s success. GEI will work with the City to build this table out through completion of this task.

Subtask 3.6 Complete the Draft USS: GEI will complete the USS form with the technical information required. Table 1 in project understanding outlines the USS required information and the likely sources of information to be used by GEI in completing the form.

GEI staff have significant handson experience supporting the City with well design, construction,
and testing services.

GEI CONSULTANTS | 15
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) GEI will compile and review this information from the sources proposed in Table 3 and other sources to be identified by GEI and the City during completion of this task.

Optional Subtask 3.7 Groundwater Modeling: GEI believes that the existing groundwater modeling results, developed using the CoSANA Model for the GSP completed by GEI in 2020, can effectively support the analysis required for this proposal.

Additionally, significant groundwater modeling has been conducted under RWA’s contracts to meet SGMA requirements for the NASb and to assess losses related to the Sacramento Regional Water Bank. GEI considers this previous modeling to be adequate for the work described in this proposal.

This optional groundwater modeling task is included for two main reasons:

1. The City or PCWA may prefer to have technical information provided to the State Board through the USS process further supported by additional modeling of future ASR operations, utilizing either the SRM or COSANA models.

2. The City may wish to conduct its own groundwater modeling to optimize ASR operations both currently and in response to potential future changes in conditions.

If the City chooses to proceed with this option, GEI will provide comprehensive groundwater modeling services as needed. • Model step up and adjustment of aquifer parameters to match those to be measured during the recovery portion of the ongoing 6-month 2026 injection cycle schedule to end in June 2026. • Development of up to three modeling scenarios as agreed upon by the City with potential input from PCWA and RWA • Review and document model application and results
DELIVERABLE:
• Draft Technical Feasibility Memorandum including the completed draft USS form. Comments received on the draft will be incorporated in the Implementation Roadmap developed in Task 5.

ASSUMPTIONS:
• Review and assessment of aquifer impacts resulting from 6-month 2026 injection cycle will inform this task. • Bullet 1 above and review of existing model applications in Roseville and the region will inform in sufficient detail of future predictions of aquifer impact resulting for ASR operations under the USS. • Water quality evaluations in the task will primarily be informed from the following three information sources: 1) Previous ASR pilot testing and injections episodes, 2) Quarterly and Annual Reports for ASR Permit compliance with RWQCB, and 3) Results of 6-month 2026 Injection cycle involving all wells.

Task 4 – Operational and Accounting Framework Development OBJECTIVE: Develop practical operational and accounting concepts that support long-term water banking while remaining consistent with PCWA requirements.

DISCUSSION: Building on prior tasks, Task 4 involves the development of detailed operational protocols and accounting methodologies that will underpin USS water banking, storage, and extraction activities. GEI will define triggers and metrics for water recovery during droughts, emergencies, or multi-year operations. Methodologies for banking, tracking, and allocating stored water will be developed using scenario planning, quantitative modeling, and benchmarking against regional best practices. Models for integration with CVP, ASR, and other conjunctive use operations will be refined in joint technical sessions with City and PCWA teams to confirm technical and institutional viability.

Special attention will be given to aligning these operational and accounting frameworks with PCWA’s water rights administration and reporting practices. Draft concepts will be socialized for review and collaborative refinement through structured meetings and workshops with PCWA and City staff. Deliverables will include the USS Operations and Accounting

GEI CONSULTANTS | 16
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) Framework, comprising all technical methodologies, institutional protocols, and scenario analyses necessary to support City policy and regulatory approval.

SUBTASKS:

Subtask 4.1 Concept Development: Develop concepts for water banking and accounting methodologies appropriate for long-term storage of MFP supplies. GEI will work with the City to ensure banking operation and accounting concepts align with PCWA’s water rights administration and reporting requirements. These efforts will be informed by the Sacramento Regional Water Bank Water Accounting Framework.

Subtask 4.2 Development of Recovery Triggers: Define recovery triggers and operational protocols for drought, emergency, and long-term storage scenarios.

Subtask 4.3 Integration of Roseville MFP Water: Identify integration considerations with CVP supplies, existing ASR operations, and broader conjunctive use strategies.

Subtask 4.4 USS Operations and Accounting Framework:

DELIVERABLE:
• Draft USS Operations and Accounting Framework. Comments received on the draft will be incorporated in the
Implementation roadmap developed in Task 5.

Task 5 – Implementation Roadmap
OBJECTIVE: Provide a clear, phased roadmap to advance the USS from concept toward implementation.

DISCUSSION: In Task 5, GEI’s project support results in a detailed, phased roadmap that takes the USS from advanced concept through regulatory and operational launch. Our plan will identify key milestones and decision points, applicable permitting and regulatory approval steps, and required interagency agreements or amendments. GEI will include a critical path timeline with estimated durations and dependencies will be developed, including review and coordination milestones with PCWA for formal concurrence, agreement development, and joint regulatory engagement as needed.

The roadmap will feature a detailed implementation matrix, outlining dependencies, critical actions, and risk registers. City and PCWA roles, responsibilities, and handoff points will be clearly defined, supporting collaborative governance and transparent tracking as the USS progresses through regulatory milestones to operational phases. The USS Implementation Roadmap will serve as a dynamic, actionable project guide that is updated in response to regulatory feedback and project learning. The roadmap will reflect City and PCWA roles and identify coordination points necessary to maintain alignment.

SUBTASKS:

Subtask 5.1 Implementation Guide: Develop a phased implementation roadmap in the form of a narrative description which identifies key milestones, decision points, permitting requirements, agreements, and estimated timelines.

GEI is in a great position to deliver a
successful USS Implementation Formation
given our relevant experience in developing
GSP.

GEI has a very strong working knowledge of the City’s ASR infrastructure based on our On-Call ASR Support for Roseville.

GEI CONSULTANTS | 17
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) Subtask 5.2 Coordination Plan: Identify coordination milestones with PCWA, including review and concurrence points and opportunities for joint regulatory engagement.

Subtask 5.3 Implementation Matrix and Schedule: GEI will develop an implementation matrix listing key milestones and decision points, regulatory approvals and required amendments or new agreements. We will also provide an implementation schedule showing activities, durations and dependencies between implementation activities and required near-term actions and longer-term steps to support informed decision-making by the City.

Subtask 5.4 Implementation Strategy Report: GEI will prepare a report drawing from the outcomes of each task above and providing a clear roadmap for the City in pursuing the USS and all other supporting regulatory and institutional actions need to ensure the successful recharge and banking of MFP water in the basin underlying and adjacent to the City. Memoranda developed in the tasks above along with comments received on this draft will be incorporated into the roadmap as chapters or appendices depending on Roseville preference. This report will be a useful tool for the City in implementing their USS project but also for gaining support from the regulatory community and potential banking partners in the future.

DELIVERABLE:
• Draft and Final USS Implementation Report/Roadmap.

Task 6 – Project Management
OBJECTIVE: To provide robust and proactive project management services that ensure the successful advancement of the USS for the City, delivered on time and on budget.

DISCUSSION: GEI will provide comprehensive project management services to support the City in advancing the USS from concept through a regulatory-ready and implementation-focused framework. This work will include coordinating with City staff via e-mail and bi-weekly project coordination meetings to review technical progress, resolve issues, and ensure coordinated input across agencies. GEI will also manage monthly project invoicing, maintaining clear documentation and cost tracking consistent with City requirements. Finally, GEI will provide quality control review of all deliverables—leveraging GEI’s established QA/QC practices and internal subject-matter reviewers—to ensure that all technical products are accurate, complete, and responsive to the scope and objectives of the USS planning effort.

SUBTASKS:

Subtask 6.1 Biweekly Project Coordination Meetings: GEI will lead bi-weekly project meetings with the City for the period of 1 year for a total of 20 project meetings assuming a March 1, 2026 start date. Each meeting will be 60 minutes in duration and include GEI’s project manager and one technical staff. The number and duration of these meeting will be evaluated quarterly to ensure the meetings are making the best use of the project budget.

Subtask 6.2 Invoicing and Progress Reporting: GEI will prepare a progress report to accompany monthly invoices Subtask 6.3 Quality, Budget and Schedule Control: Before any deliverable is submitted to the City for review, GEI’s designated in-house reviewer will carefully evaluate each item to ensure accuracy and completeness. The GEI project manager will utilize Earned Value methodology to plan project activities, track progress, and communicate status updates. This approach provides a clear overview of both budget and schedule performance, allowing for early identification of any potential issues. If challenges arise, GEI will promptly notify the City during our bi-weekly meetings so we can collaborate on effective solutions.

DELIVERABLES:
• Agenda’s and meeting summaries
• Monthly progress reports with each invoice
• GEI’s quality control customized for this project
ASSUMPTIONS:
• Monthly invoices and progress reporting will be completed in 2 hours each month • Each GEI deliverable will be reviewed by GEI’s assigned in hours reviewer with a budget of 4-8 hours per deliverable depending on level of complexity.

14 B:\City Attorney\corres\Melissa\Contracts 2026\PSA - GEI- Underground Storage Supplement.docx EXHIBIT “B”

GEI CONSULTANTS | 1
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) The Cost Estimate provided on the next page has been developed using a task-based structure specifically aligned with the Scope of Work outlined for the USS project. Each task budget reflects the required level of technical effort, staff expertise, and necessary coordination, particularly at key milestones and regulatory checkpoints.

Labor hours are carefully estimated for each subtask based on its complexity and the expertise required.

Senior-level team members lead project initiation, regulatory reviews, and project management, while technical specialists and analysts contribute more hours during technical, hydrogeologic, and modeling activities. Key personnel remain involved throughout all phases to maintain continuity and consistency in deliverables and project documentation. The hours per task and staff member are distributed to allow focused effort during project milestones and review periods.

Billing Rates and Assumptions
Billing rates are set according to staff roles and experience, with senior staff and subject matter experts carrying a higher hourly rate due to their specialized involvement in technical oversight and regulatory coordination. Mid-level engineers, analysts, and technical staff are assigned to research, modeling, and report preparation. All rates reflect GEI’s standard 2026 schedule.

Subconsultant Costs (if Applicable)
We are proposing a 10% mark-up on Western Hydrologic costs.

Total Not-to-Exceed Cost and Optional Services
For Tasks 1-6 our estimate is based on our understanding of the work to be completed to meet the City’s objectives as stated in the RLP. If selected for this work, GEI is willing to modify our progression and scope of work to accommodate the City’s budget if our estimate is outside the bounds of the City’s existing budget.

Tab L: Cost Proposal

GEI CONSULTANTS | 2
CITY OF ROSEVILLE | UNDERGROUND STORAGE SUPPLEMENT (RFP 08-182) DETAILED COST ESTIMATE FOR THE CITY OF ROSEVILLE USS PROJECT Grade 8
Petersen,
Cornelius,
Woodling
Grade 7
Shatz, Jolley,
Onsoy
Grade 6
Fricke,
Kaminsky
Grade 5
Irving
Grade 2
McBride
Grade 1
Dong Admin
Western
Hydrologics
Meyers,
Emery
Total Hours Total Dollars
$383.00 $343.00 $288.00 $253.00 $174.00 $158.00 $142.00 1 Task 1 - Project Initiation and Data Review

1.1 Project Kickoff Meetings 4 4 2 4 4 4 $1,200 22 $ 6,506

1.2 Data Compilation and Review 4 4 2 10 26 $1,200 46 $ 10,458

1.3 Project Management Plan 2 2 1 8 8 4 $300 25 $ 5,229

1.4 Data Review Memorandum 2 2 2 8 16 4 $300 34 $ 6,816 Subtotal Task 1 12 12 2 5 30 54 12 $3,000 127 $ 29,009
2 Task 2- Regulatory and Institutional Framework Assessment

2.1 Regulatory Evaluation 2 2 4 2 12 8 $1,000 30 $ 7,462

2.2 Evlaution of Linkages with other Permits 2 2 4 2 12 8 $600 30 $ 7,0622.3 Governance and Instituional Evaluation 2 4 4 2 12 8 32 $ 7,1482.4 Regulatory and Institutional Framework Memo 4 4 4 2 12 4 4 $600 34 $ 8,450 Subtotal Task 2 10 12 16 8 48 28 4 $2,200 126 $ 30,122
3 Technical and Hydrolgeologic Evaluation

3.1 Surface Water Availability Analysis 4 4 4 16 $10,000 28 $ 16,480

3.2 Infrastruture Assessment 8 12 8 16 16 2 62 $ 14,1403.3 Aquifer Impact Analysis 8 4 8 8 16 24 4 72 $ 15,9083.4 Water Quality Evalation 48 8 8 24 52 $ 11,044

3.5 Opportunity, Constraint and Risk Analysis 4 4 4 4 4 16 2 $2,000 38 $ 10,5763.6 Complete Draft USS 432 24 3 63 $ 11,318 Draft Technical Feasbility Memo 8 16 32 40 4 $1,200 100 $ 21,328 Subtotal Task 3 40 8 52 32 124 144 15 $13,200 415 $ 100,794 4 Task 4 - Operational Accounting Framework

4.1 Concepts Development 22 8884 32 $ 6,700

4.2 Development of Recovery Triggers 2 4 8 8 8 2 32 $ 7,102

4.3 Integration of Roseville MRP Water 2 4 4 8 8 26 $ 5,946

4.4 USS Operations and Accounting Framework 2 4 4 4 8 8 4 34 $ 7,526 Subtotal Task 4 8 14 8 20 32 32 10 0 124 $ 27,274
5 Task 5 - Implementation Roadmap

5.1 Implementation Guide 2 2 8 12 4 $600 28 $ 5,908

5.2 Coordination Plan 2 2 8 12 4 $1,200 28 $ 6,508

5.3 Implementation Matrix and Schedule 2 2 8 12 $600 24 $ 5,340

5.4 Implementation Strategy Report - Draft 4 4 4 16 24 40 8 $1,500 100 $ 21,236 Implementation Strategy Report - Final 4 4 4 8 12 20 4 $1,200 56 $ 13,096 Subtotal Task 5 14 14 8 24 60 96 20 $5,100 236 $ 52,088 5 Task 6 - Proejct Management

6.1 Biweekly Project Coordination Meetings 20 14 20 $2,000 54 $ 17,9426.2 Invoicing and Progress Reporting 10 6 10 6 $2,000 32 $ 10,576

6.3 Quality, Budget and Schedule Control 4 16 16 6 6 6 $2,000 54 $ 16,472 Subtotal Task 6 34 36 16 0 36 12 6 $6,000 140 $ 44,990Total Labor Hours 118 96 102 89 330 366 67 932Total Labor Dollars $45,194 $32,928 $29,376 $22,517 $57,420 $57,828 $9,514 $29,500 $ 284,277 GEI Consultants GEI Total
Task Task Name

311 Vernon Street
Roseville, CA 95678

NOTICE OF INTENT TO AWARD
To: All proposers concerning RFP #08-182 Underground Storage Supplement From: George Hanson, Environmental Utilities Water Department Subject: Notice of Intent to Award
For RFP #08-182, pending City Council approval, the City recommends awarding a contract to GEI Consultants, Inc.

To inquire about the recommended award, please write to:

George Hanson, P.E.

Water Utility Manager
City of Roseville
[email protected]

Ranking
1 2
3 Ranking Sheet
Environmental Utilities - Water
May 1, 2026
RFP #08-182
for
Underground Storage Supplement
Company Name
GEI Consultants, Inc.

West Yost
Hazen and Sawyer

Tab Evaluation Criteria Hazen West Yost GEI
A 10 Firm’s Qualifications 10.0 10.0 10.0
B 10 Firm’s Experience 9.5 10.0 10.0
C 20 Project Understanding 11.8 18.5 20.0
D 30 Proposed Approach 19.3 25.5 29.5
E 20 Team 16.5 18.8 19.5
F 10 Project Schedule 10.0 10.0 10.0
G 15 References 10.0 15.0 15.0
H 10 Approach to inter-agency Coordination 7.8 9.8 9.8
125.0 94.8 117.5 123.8
Master Score Sheet
Environmental Utilities - Water
May 1, 2026
RFP #08-182
for
Underground Storage Supplement
Maximum
Possible
Average Scores

City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.27
File #: 0900-03
Item ID: 2026-448
Title: Substation Transformer Civil Construction - Construction Agreement Contact: David Angel Jimenez 916-774-5698 [email protected]

SUMMARY
Staff recommends approval of a construction agreement with Arrow Driller Inc. dba Arrow Construction in the amount of $379,100 to provide civil construction services at Fiddyment and Sierra Vista Substations for the installation of substation transformers. Staff additionally requests authorization for the City Manager or designee to approve and pay for contract change orders that could increase the contract amount by no more than 10%, or $37,910, for a total not to exceed $417,010. Funding is included in the Electric Department's FY2025-26 budget in the Electric Fund.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve a Construction Agreement with Arrow Driller Inc. dba Arrow Construction for the Substation Transformer Civil Construction project and authorize the City Manager to execute it on behalf of the City of Roseville.

In addition, staff recommends that the City Council authorize the City Manager, or designee, to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.

BACKGROUND
The construction works at Fiddyment Substation and Sierra Vista Substation are required to site new substation transformers. A new concrete foundation at Fiddyment Substation will be constructed to site a new spare substation transformer. It will be used in the event of failure elsewhere in the system or to allow Roseville Electric to be more responsive to new development when a new substation is required to be constructed, as current transformer lead times are in excess of three years. At Sierra Vista Substation, expansion of the containment pit is necessary to meet substation transformer oil spill containment requirements. The oil containment currently in place was designed for a different transformer design; the transformer purchased for this installation has approximately 2,000 gallons more oil than the containment was designed to accommodate. When Sierra Vista Substation was initially constructed, the second transformer was not required, but all necessary appurtenances were installed to facilitate this installation.

The City Council approved the plans and specifications and authorized the call for bids at the March 4, 2026, meeting. Subsequently, Roseville Electric solicited bids through Request for Quotations 07-126 Substation Transformer Civil Construction, seeking a contractor to provide the necessary construction services. Staff received four bids, which were opened on April 22, 2026. After staff review of the bids, Arrow Construction was determined to be the lowest responsive bidder.

FISCAL IMPACT
The fiscal impact of the agreement with Arrow Driller Inc. dba Arrow Construction is $379,100 with a 10%,

or $37,910, contingency not to exceed $417,010. Funds are available in the Electric Department's FY2025-26 budget in the Electric Fund.

ENVIRONMENTAL REVIEW
The proposed project involves the minor alteration of an existing facility. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
David Angel Jimenez, Power Engineer
Daniel Beans, Electric Utility Director
ATTACHMENTS:

1. Resolution 26-224

2. Construction Agreement

3. Arrow Construction - Proposal

4. CEQA Notice of Exemption

5. RFQ #07-126 Bid Summary Sheet
REVIEWERS:

David Angel Jimenez, Electric Department - Engineering Created/Initiated - 5/26/2026 Chris Porter, Electric Department - Engineering Approved - 5/28/2026 Shawn Matchim, Electric Department - All Approved - 5/29/2026 Daniel Beans, Electric Department - All Approved - 5/29/2026 Kelly Aye, City Attorney Department Approved - 6/3/2026 Katrina Six, City Clerk Department Approved - 6/3/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/4/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/5/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/8/2026 Katrina Six, City Clerk Department Final Approval - 6/8/2026

RESOLUTION NO. 26-224

APPROVING A CONSTRUCTION AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ARROW DRILLERS, INC. DBA ARROW CONSTRUCTION, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE

WHEREAS, a Construction Agreement for the Substation Transformer Civil Construction Project, by and between the City of Roseville and Arrow Drillers, Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Substation Transformer Civil Construction

Christopher Porter Daniel Beans (May 21, 2026 11:56:57 PDT) Dan Beans CEO Page 2022 of 3513
Agreement_Signature Request
Final Audit Report 2026-05-21
Created: 2026-05-14
By: Marian Naguib ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAi04kJ7CUc6A5UM7Y0yCChuwKWb4q-mL6 "Agreement_Signature Request" History
Document created by Marian Naguib ([email protected]) 2026-05-14 - 11:06:24 PM GMT
Document emailed to Christopher Porter ([email protected]) for approval 2026-05-14 - 11:08:17 PM GMT
Email viewed by Christopher Porter ([email protected]) 2026-05-14 - 11:08:58 PM GMT
Document approved by Christopher Porter ([email protected]) Approval Date: 2026-05-14 - 11:09:21 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Document emailed to Shawn Matchim ([email protected]) for approval 2026-05-14 - 11:09:23 PM GMT
Email viewed by Shawn Matchim ([email protected]) 2026-05-20 - 4:47:08 PM GMT
Document approved by Shawn Matchim ([email protected]) Approval Date: 2026-05-20 - 5:13:47 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Document emailed to Daniel Beans ([email protected]) for signature 2026-05-20 - 5:13:49 PM GMT
Email viewed by Daniel Beans ([email protected])
2026-05-21 - 6:56:30 PM GMT
Document e-signed by Daniel Beans ([email protected]) Signature Date: 2026-05-21 - 6:56:57 PM GMT - Time Source: server - Signature Appearance Selected: MOBILE_DRAW Agreement completed.
2026-05-21 - 6:56:57 PM GMT

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Spare Substation Transformer Project
Project Location(s): Sierra Vista Substation, 1550 Westbrook Boulevard (APN 499-010-063-000) and Fiddyment Substation, 6821 Fiddyment Road (APN 478-440-004-000), Roseville, CA 95747.

Project Description: Roseville Electric is proposing to make improvements to the Sierra Vista Substation and Fiddyment Substation to support enhanced reliability of the existing power supply.

The project would expand the substation transformer containment pit at Sierra Vista Substation to meet transformer oil containment requirements. At the Fiddyment Substation, the project would also add a new concrete pad to site a new spare transformer used only to support reliability of the existing power supply and would not result in an expansion of use or capacity. All proposed improvements would be sited entirely within the substation parcels.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: Roseville Electric Utility Reason why this Project is Exempt: The project qualifies for a Class 1 Categorical Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of the…minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use… Examples include, but are not limited to: (a) Interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances; [and] (b) Existing facilities of both investor and publicly owned utilities used to provide electrical power, natural gas, sewerage, or other public utility services…” The project consists of expanding the containment pit at the Sierra Vista Substation to meet oil containment requirements and the addition of a new concrete pad and spare transformer, to the Fiddyment Substation. The project would not result in expansion of use or capacity. Consequently, the Class 1 Categorical Exemption applies.

Lead Agency Contact Person: David Angel-Jimenez, Roseville Electric (916-774-5698).

Signature: Date: 2/5/2026
Jessica Lynch, Environmental Coordinator
City of Roseville

City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.28
File #: 0203-07
Item ID: 2026-425
Title: Confined Space Rescue Services - Contract Purchase Agreements Contact: Drew Yarbrough 916-746-1656 [email protected]

SUMMARY
Staff recommends approval of two, five-year contract purchase agreements for on-call confined space rescue services: one with Pro Safety & Rescue, Inc. (PSR) with a not-to-exceed amount of $500,000, and one with Hazardous Materials Institute LLC, doing business as California Safety Training (CST) with a notto-exceed amount of $250,000. These two contracts will provide Roseville Electric Utility with support for confined space rescue services during maintenance activities at Roseville's power plants. Funding for the first year of the agreements in the amount of $100,000 for PSR and $50,000 for CST is included in the Electric Department's proposed FY2026-27 budget in the Electric Fund. Future funding is subject to the City Council's approval of the respective budgets.

RECOMMENDATION
Staff recommends that the City Council adopt two resolutions authorizing the City Manager to execute Contract Purchase Agreement (3005283) with Pro Safety & Rescue, Inc. and Contract Purchase Agreement (3005298) with Hazardous Materials Institute LLC, doing business as California Safety Training for on-call confined space rescue services.

BACKGROUND
The City owns and operates three power plants. The facilities require maintenance to heat recovery steam generators, tanks, pressure vessels and other equipment that necessitates confined space entry.

California OSHA requires all confined space entries have rescue services onsite to perform life-saving rescue and extrication in case emergency conditions develop in the space.

Roseville Electric Utility solicited proposals through Request for Proposal No. 07-117 Generation Confined Space Rescue Services for the three power plants. Two vendor proposals were received and evaluated based on qualifications of firm and team, experience, references, project understanding and plan, and required documents. The evaluation team reviewed and scored the vendor proposals, selecting both Pro Safety & Rescue, Inc (PSR) and Hazardous Materials Institute LLC, doing business as California Safety Training (CST) as the firms to provide the requested scope of services as they both scored high across these criteria. Two firms were selected due to the critical nature of the services to help ensure availability of support during power plant maintenance activities.

FISCAL IMPACT
The cost of the agreement with PSR will not exceed $500,000. The cost of the agreement with CST will not

exceed $250,000 for a total not-to-exceed amount of $750,000 over a five-year period. Funding for the first year of the agreements in the amount of $100,000 for PSR and $50,000 for CST is included in the Electric Department's proposed FY2026-27 budget in the Electric Fund. Future funding is subject to the City Council's approval of the respective budgets.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA (CEQA Guidelines §15061(b)(3)). The approval of the two contract purchase agreements for confined space rescue services meets that criteria. No additional CEQA review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services

1. Ensure a safe and healthy community
Respectfully Submitted,
Drew Yarbrough, Power Plant Operations & Maintenance Supervisor Daniel Beans, Electric Utility Director
ATTACHMENTS:

1. Resolution 26-217

2. Pro Safety & Rescue Inc vendor signed CPA

3. Resolution 26-218

4. Hazardous Materials Institute vendor signed CPA

5. RFP 07-117 Generation - Confined Space Rescue Services

6. Pro Safety & Rescue - RFP07-117 Submittal

7. Hazardous Materials Institute vendor proposal
REVIEWERS:

Steve Hancock, Electric Department - Financial & Administrative Created/Initiated - 5/13/2026 William Forsythe, Electric Department - All Approved - 5/13/2026 Shawn Matchim, Electric Department - All Approved - 5/28/2026 Daniel Beans, Electric Department - All Approved - 5/28/2026 Kelly Aye, City Attorney Department Approved - 6/2/2026 Katrina Six, City Clerk Department Approved - 6/3/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/3/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/4/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/4/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/4/2026 Katrina Six, City Clerk Department Final Approval - 6/5/2026

RESOLUTION NO. 26-217

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND PRO SAFETY & RESCUE, INC., AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a Contract Purchase Agreement (3005283) for Confined Space Rescue Services, by and between the City of Roseville and Pro Safety & Rescue, Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Contract Purchase Agreement 3005283
Supplier Details:

Company Pro Safety & Rescue Inc
Contact Zachari Pierce
Address 3700 Pegasus Dr Ste 200
Bakersfield, CA 93308
Submit your response to:

Company City of Roseville
Contact Joanna Oukrop
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1102
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

Contract Purchase Agreement 3005283
Agreement 3005283
Agreement Date 02-APR-2026
Revision 0
Agreement Amount 500,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Pro Safety & Rescue Inc
3700 Pegasus Dr Ste 200
Bakersfield, CA 93308
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
(855) 591-0019
(661) 829-5029
[email protected]
Description of
Labor,
equipment
and/or materials
The vendor shall provide the services called for under the City of Roseville Request for Proposal (RFP)# 07-117 and vendor's proposal thereto titled "RFP 07-117: Roseville Electric Division - Confined Space Rescue Services" (hereinafter "Proposal"). The terms and scope of work of the City of Roseville RFP# 07-117 and the vendor's Proposal are herein made part of this Contract Purchase Agreement and fully incorporated by reference. All work must be quoted approved in advance by an authorized representative of the Roseville Energy Plant (REP) utilizing the attached "Tab F: Cost Proposal" rate sheet.

Please contact Drew Yarbrough with the REP at (916)746-1656 or [email protected] for questions regarding this agreement. *The total agreement amount is an approximation only. The City does not guarantee whatsoever the actual value of this contract.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 15170 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2026 30-Jun-2031 Joanna Oukrop Phone 1-916-746-1102 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

Contract Purchase Agreement 3005283

Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance 3 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

Contract Purchase Agreement 3005283

coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or 4 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

Contract Purchase Agreement 3005283

Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state, and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with 5 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

Contract Purchase Agreement 3005283

respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

20. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

21. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.

22. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $500 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

23. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

24. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

25. If Contractor produces any "web content" pursuant to this Agreement, as that term is defined in section 35.104 of Title 28 of the Code of Federal Regulations, as may be amended, Contractor shall ensure that any such web content is in full compliance with all applicable requirements of the most current version of the Web Content Accessibility Guidelines, the Americans with Disabilities Act, Code of Federal Regulations and/or 6 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

Contract Purchase Agreement 3005283

California law. Contractor shall defend, indemnify, and hold harmless City, its officers, employees, and agents from and against any and all claims, liabilities, damages, or expenses arising out of Contractor's failure to comply with such requirements. This provision shall survive expiration and/or termination of this Agreement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. __00846224__________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
_____X_____ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/16/26 JS
7 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

Contract Purchase Agreement 3005283

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
8 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

Contract Purchase Agreement 3005283

Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

Contract Purchase Agreement 3005283

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 10 Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925 President
Corporate Secretary
4/7/2026
Sarah Pierce
4/7/2026
Christina Lee

DocuSign Envelope ID: 4749B558-6FCA-43A5-91D4-B595639FE9FA

April, 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Vendor:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-ExecutiveOrder.pdf.

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctionsprograms-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more you must report to the City of Roseville your compliance with economic sanctions including steps you have taken in response to Russia's actions in Ukraine, including, but not limited to, desisting from making new investments in, or engaging in financial transactions with, Russian entities, not transferring technology to Russia or Russian entities, and directly providing support to the government and people of Ukraine.

Sincerely,
4/25/2022
Shannon Wiest
City of Roseville
Purchasing and Warehouse Manager
Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB F : Cost Proposal

Docusign Envelope ID: AE7D277C-C2D8-4E4A-8A6D-7F62BA926925

RESOLUTION NO. 26-218

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND HAZARDOUS MATERIALS INSTITUTE LLC, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE
WHEREAS, a Contract Purchase Agreement (3005298) for Confined Space Rescue Services, by and between the City of Roseville and Hazardous Materials Institute LLC has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Contract Purchase Agreement 3005298
Supplier Details:

Company Hazardous Materials Institute LLC
Contact Richard Harlan
Address 799 Deerbrook Trail
Auburn, California 95603
Submit your response to:

Company City of Roseville
Contact Joanna Oukrop
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1102
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

Contract Purchase Agreement 3005298
Agreement 3005298
Agreement Date 15-APR-2026
Revision 0
Agreement Amount 250,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Hazardous Materials Institute LLC
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
799 Deerbrook Trail
Auburn, California 95603
(916) 203-9508
()
[email protected]
Description of
Labor,
equipment
and/or materials
The vendor shall provide the services called for under the City of Roseville Request for Proposal (RFP)# 07-117 and vendor's proposal thereto titled "HMI Proposal to the City of Roseville RFP Confined Space Rescue Services" (hereinafter "Proposal"). The terms and scope of work of the City of Roseville RFP# 07-117 and the vendor's Proposal are herein made part of this Contract Purchase Agreement and fully incorporated by reference. All work must be quoted approved in advance by an authorized representative of the Roseville Energy Plant (REP) utilizing the attached Hazardous Materials Institute LLC "Tab F: Cost Proposal" rate sheet.

Please contact Drew Yarbrough with the REP at (916)746-1656 or [email protected] for questions regarding this agreement. *The total agreement amount is an approximation only. The City does not guarantee whatsoever the actual value of this contract.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 16062 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2026 30-Jun-2031 Joanna Oukrop Phone 1-916-746-1102 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

Contract Purchase Agreement 3005298

Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance 3 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

Contract Purchase Agreement 3005298

coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or 4 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

Contract Purchase Agreement 3005298

Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state, and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with 5 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

Contract Purchase Agreement 3005298

respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

20. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

21. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.

22. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $500 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

23. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

24. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

25. If Contractor produces any "web content" pursuant to this Agreement, as that term is defined in section 35.104 of Title 28 of the Code of Federal Regulations, as may be amended, Contractor shall ensure that any such web content is in full compliance with all applicable requirements of the most current version of the Web Content Accessibility Guidelines, the Americans with Disabilities Act, Code of Federal Regulations and/or 6 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

Contract Purchase Agreement 3005298

California law. Contractor shall defend, indemnify, and hold harmless City, its officers, employees, and agents from and against any and all claims, liabilities, damages, or expenses arising out of Contractor's failure to comply with such requirements. This provision shall survive expiration and/or termination of this Agreement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. __________________________________ Contractor License No. ____________________________________________ DIR Registration No. __________________________________________ Check mark the applicable company type below:
__________ Corporation
_____x_____ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/16/26 JS
7 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0 N/A
458022
N/A

Contract Purchase Agreement 3005298

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
8 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

Contract Purchase Agreement 3005298

Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

Contract Purchase Agreement 3005298
Supplier
Signature:______________________________________________ Print Name:_Rich Harlan_________________________________ Title:_Founder/CEO_____________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 10 Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0 4/15/2026










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Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

Confined Space Rescue Team Services | RFP # 07-117

F. Cost Proposal
We present herein a transparent and detailed cost proposal for providing Confined Space Rescue Services and Safety Training Courses to the City of Roseville. Our pricing is outlined in the following tables, reflecting a commitment to comprehensive service and value.

Confined Space Services Rates
The following rates apply to our confined space rescue services:

Type Number of Staff
Regular Rate
1-8 hrs.

Overtime Rate
8-12 hrs.

Double Time rate
After 12 hrs.

Regular 2-person $330 $495 $660
Shift Work Differential 2-person $350 $525 $700
Vehicle and equipment N/A $500 day N/A N/A
Additional Personnel
CSR Trained 1-person $165 $247.50 $300
Additional Personnel
CS Awareness Trained
1-person
$100 $150 $200
The following terms apply to our services:
• In the event of cancellations after a team has arrived onsite, HMI will charge a 4-hour straight-time cancellation fee.
• For work completed in less than 4 hours, HMI will bill a minimum charge equivalent to 4 hours. • Our cost proposal is all-inclusive, ensuring no additional charges for lodging, travel, airfare, or meals will be incurred.

Confined Spaces and Safety Training Courses
Safety Training Course Duration Class Size Price per Class First Aid/CPR/AED 6 hours Up to 12 $1,200
Hot Work/Fire Extinguisher 8 hours Up to 12 $2,400
Trenching Excavation Competent Person 8 hours Up to 12 $1,950 Fall Protection Competent Person 8 hours Up to 10 $2,350 Confined Space Entry “Competent Person”
Training 7 hours Up to 30 $1950
Docusign Envelope ID: 29F2683F-4C96-4401-B642-F11956BBE9E0

REQUEST FOR PROPOSALS
RFP 07-117
Roseville Electric Generation Division –
Confined Space Rescue Services
DUE: 2/18/2026
3:00 PM
Deliver to:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
OR
Email: [email protected]

CITY OF ROSEVILLE

NOTICE FOR PROPOSALS
RFP 07-117
NOTICE IS HEREBY GIVEN that proposals for Generation – Confined Space Rescue Services will be received by the City of Roseville. Proposals will be accepted ONLY at the office of the City Clerk, Civic Center, 311 Vernon Street, Roseville, CA, 95678 or submitted via electronic mail to [email protected], until 3:00 p.m., 2/18/2026. Said proposals will be evaluated and results will be made public after completion of the negotiation process with the selected consultant. The City reserves the right to reject any or all proposals and to waive any informalities or irregularities in any proposal or in the proposal process.
___12/18/2025_____________ ____________________________ Date Jason Sherrer
Generation Maintenance Scheduler-Coordinator

___________________________________________
IMPORTANT!!!
The City is not responsible for misdelivered proposals, and the proposer is strictly liable for its chosen method of delivery. It is the proposer’s sole responsibility to make sure that proposals arrive at the proper location. Any proposal which does not actually arrive in the City Clerk’s Office by the RFP due date and time will be rejected as non-responsive, even if properly addressed or delivered to another City Department.

Your proposal MUST be addressed and delivered as follows:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
The proposer is also directed to include the attached “Sealed Proposal” label on the outside of the package or envelope, so that it is visible when delivered to the City.

Or emailed to:
[email protected]
Note: Email submissions are limited to 25 megabytes.

City of Roseville RFP

PREVAILING WAGE NOTIFICATION
This is a prevailing wage project. Accordingly, all prevailing wage and fair employment laws and regulations shall be adhered to. For prevailing wage contracts over $25,000.00, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm

(RFP 07-117, Generation – Confined Space Rescue Services)

TABLE OF CONTENTS
Table of Contents

1.0 INTRODUCTION.................................................................................................................................................... 6

2.0 TENTATIVE SCHEDULE..................................................................................................................................... 7

3.0 OPTIONAL PRE-PROPOSAL JOB WALK........................................................................................................ 8

4.0 SCOPE OF SERVICES........................................................................................................................................... 8

5.0 ASSURANCE OF DESIGNATED PROJECT TEAM.......................................................................................10

6.0 PROPOSAL FORMAT REQUIREMENTS .......................................................................................................10

7.0 SUBMITTAL INSTRUCTIONS ..........................................................................................................................13

8.0 EVALUATION CRITERIA .................................................................................................................................14

9.0 SELECTION PROCESS.......................................................................................................................................14

10.0 GENERAL TERMS & CONDITIONS................................................................................................................15

11.0 ATTACHMENTS ..................................................................................................................................................20

1.0 INTRODUCTION
The City of Roseville (hereinafter “City”), is soliciting proposals for Confined Space Rescue Services.

This will be a competitive negotiation process. Qualified individuals, firms, contractors, consultants or entities (hereinafter “Consultant(s)”), that meet the requirements set forth in this Request for Proposals (hereinafter “RFP”), and are capable of providing the services requested are encouraged to participate.

1.1 Background
The City owns and/or operates multiple power plant sites. The primary site is the Roseville Energy Park (hereinafter “REP”) which is a gas-fired 165 MW combined-cycle power generation facility with an additional 2 – GE TM2500 simple cycle turbines, and a zero liquid discharge system. The Roseville Power Plant #2 (hereinafter “RPP2”) is a gas fired 50 MW simple cycle peaking power plant which has 2 – GE Frame 5. Power generation operations and maintenance includes confined space work in heat recovery steam generators, a cooling tower, crystallizers, sumps, tanks and other pieces of equipment. The City is seeking proposals from qualified Contractors to provide confined space rescue services for City owned or operated electric generation systems.

REP and RPP2 locations are:

Roseville Energy Park
5120 Phillip Road
Roseville, CA 95747
Roseville Power Plant #2
2155 Nichols Drive
Rocklin, CA 95677

1.2 City Overview
The City of Roseville is an incorporated city with a population of more than 145,000 residents, located in Placer County off of Interstate 80, approximately 16 miles northeast of Sacramento, California. The City of Roseville is a Charter city operating under the City Council/City Manager form of government.

1.3 Proposal Submittal
RFP proposal submittals may be delivered to the Office of the City Clerk, Civic Center, 311 Vernon St., Roseville, CA 95678 via common carrier, hand delivered, or submitted via electronic mail to [email protected] by the specified proposal due date and time. Complete and attach the “Sealed Proposal” label to the outside of the proposal packaging if delivering or hand carrying a hard copy of the proposal, so it is visible to the City Clerk. If submitting a proposal via electronic mail, then include the RFP title and RFP number in the subject line of the email.

1.4 California Secretary of State Registration
The City requires all corporations, limited liability companies and limited partnerships to be registered to do business in the State of California. On a separate Attachment F page, please include a screenshot of your “ACTIVE” status with your proposal submittal, which can be obtained by accessing this link: https://bizfileonline.sos.ca.gov/search/business. All proposers must be registered with the Secretary of State or have a valid exemption by the time of award.

1.5 Instructions
This RFP is exclusively an invitation to submit Proposals for the Generation – Confined Space Rescue Services project. This RFP shall not be construed as a request or authorization to perform any work. In addition, this RFP does not represent a commitment to purchase, lease, or license any product or software. Any work performed by a Vendor to respond to this RFP will be at the Vendor’s own discretion and expense. The City will not be obligated for any Vendor costs related to this RFP, nor does any Vendor’s work in responding to this RFP bind the City to any obligations. The costs of developing Proposals are entirely the responsibility of the Vendor.

This RFP includes a description of the scope of services, proposal requirements, and instructions for submitting your proposal. Failure to follow these instructions may result in rejection of your proposal.

No oral representations or interpretations will be made to any proposer as to the meaning of this RFP.

Direct all inquiries regarding this RFP in writing to Steve Hancock [email protected] or by accessing the RFP from the City’s website at:
https://www.roseville.ca.us/business/procurement_services/bids_rfps by no later than 1/28/2026 5:00pm PST.

Do not contact other individuals or City departments in this regard. Information provided by anyone other than the above contact may be invalid and proposals which are submitted in accordance with such information may be declared non-responsive.

In the event that it becomes necessary to revise any part of this RFP, written addenda will be issued. Any amendment to this RFP is valid only if it is in writing and issued by the City department issuing the RFP. No oral interpretations or answers shall bind the City unless confirmed by the City in writing.

All addenda for this RFP will be distributed through PublicPurchase.com to proposers who have registered with PublicPurchase.com and who have downloaded the RFP. Additionally, the Notice of Intent to Award will be posted on PublicPurchase.com. It is the proposer’s sole responsibility to monitor PublicPurchase.com for possible addenda to this RFP and for the Notice of Intent to Award. Failure of proposer to retrieve addenda or the Notice of Intent to Award from PublicPurchase.com shall not relieve him/her of the requirements contained therein or the timelines associated therewith. Additionally, failure of proposer to return a signed addendum, when required, may be cause for rejection of his/her proposal.

2.0 TENTATIVE SCHEDULE
The following represents the tentative schedule for this RFP. Any change in the scheduled dates for the Optional Pre-Proposal Job Walk, Deadline for Final Questions, or Proposal Submission Deadline will be advertised in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.

RFP Released by the City……………………………… 12/18/2025
Pre-Proposal Job Walk..……………………………… 1/21/2026
Deadline for Final Questions…………………………... 1/28/2026
City Responses to Written Questions………………….. 2/4/2026
Proposal Submission Deadline………………………… 2/18/2026
Consultant Interviews as needed………………………. TBD
Contract Negotiations……………………………………TBD
Contract Approval by City Council……………………. TBD
Commencement of Services.…………………………… 7/1/2026

3.0 OPTIONAL PRE-PROPOSAL JOB WALK
An optional on-site pre-proposal conference and job walk has been scheduled for Wednesday, January 21, at 8:00am. Prospective proposers are encouraged to pre-register by Monday, January 19th with Steve Hancock at [email protected] by filling out and returning Attachment G – Intent to Attend PreProposal Job Walk. Registrants will be asked to provide the name of the attendee(s), company name, phone number, and email address(es). Pre-registering is not required but does help us plan for the session better.

The conference and job walk will last approximately 2 hours. Attendance will be taken at the beginning of the conference.

Time will be spent in both a conference room and walking the Roseville Energy Park. We will be conscious of the current weather and take breaks as needed.

Closed toed shoes and pants will be required. Hard hats and safety glasses will be provided during the job walk if needed.

The optional on-site pre-proposal conference and job walk will take place at multiple places. The conference and job walk will start and end at:

Roseville Energy Park
5120 Phillip Road
Roseville, California
Interested firms will have an opportunity to submit questions regarding the requirements outlined in this RFP. While attendance is not mandatory, interested proposers are highly encouraged to attend. In order to make the meeting more effective for all participants, attendees should read this document thoroughly prior to the meeting.

Substantial clarifications or changes required as a result of the meeting will be issued in the form of a written addendum to the RFP. A list of attendees will be distributed upon request.

4.0 SCOPE OF SERVICES

4.1 Responsibilities of the Rescue Contractor
• Develop and present a detailed Confined Space Rescue Plan that complies with all relevant safety regulations, standards, and client-specific requirements.

• Assign and provide appropriately trained and certified rescue personnel to be on-site during confined space entry operations in order to perform rescue operations as needed • Ensure all rescue personnel have the necessary qualifications, training, certifications, and medical clearances as required by industry standards.
• Conduct thorough pre-entry assessments of confined spaces to identify potential hazards and develop appropriate rescue strategies
• Supply and maintain all required rescue equipment, including but not limited to: harnesses, winches, communication systems, ventilation equipment, gas detectors, lighting, and personal protective equipment (PPE).
• Upon request by the City, provide documentation that demonstrates that all onsite rescue equipment is regularly inspected, tested, and maintained to ensure its functionality and compliance with regulations.
• Establish clear communication channels and protocols between the rescue team, entry personnel, and site management
• Upon request by the City, conduct practice drills and mock rescue scenarios periodically to ensure the competency and readiness of the rescue team
• Maintain accurate documentation of all rescue-related activities, including pre-entry assessments, equipment inspections, and rescue incident reports. • Provide timely reports to the client detailing the progress, findings, and outcomes of confined space entry and rescue operations

4.2 Responsibilities of the Client
• Provide detailed information about the confined spaces at the worksite, including layouts, potential hazards, and previous risk assessments
• Coordinate with the rescue contractor to schedule confined space entry operations and communicate changes or updates as necessary.
• Ensure all personnel requiring access to confined spaces are properly trained and informed about the rescue procedures and emergency protocols
• Collaborate with the rescue contractor to establish a clear chain of command and communication flow during rescue operations
• Provide necessary permits and access to the worksite for the rescue team to perform their duties effectively
• Promptly address any concerns or issues raised by the rescue contractor related to safety, access, or equipment.

4.3 Deliverables
• A comprehensive Confined Space Rescue Plan that outlines strategies, procedures, and communication protocols.
• Trained and certified rescue personnel on-site during confined space entry operations. • Well-maintained and functional rescue equipment meeting industry standards. • Documentation of pre-entry assessments, equipment inspections, and rescue incident reports. • Regular progress reports detailing the status of confined space entry and rescue operations.

4.4 Multiyear Agreements
The initial contract will be from date of award through five (5) years. The Vendor(s) receiving the contract award for the initial contract will retain that contract award throughout the life of the contract.

The contract will be awarded based on the prices determined through the initial contract negotiation process. The City is willing to re-negotiate pricing (increases and/or decreases) based on market fluctuations. The pricing will be evaluated based on what the City deems to be fair and reasonable pricing. Any requests made by the Vendor for a price increase must be fully documented utilizing an appropriate Consumer or Producer Price Index or other relevant market data to justify a price change. In its request for price increases Vendor shall cite sources, specific conditions, and document how those conditions affect the cost. The City of Roseville is also willing to re-negotiate pricing if it is affected by catastrophic circumstances (example:
unforeseen national/world crisis or acts of God).

Price adjustments will not be automatic. They must be mutually agreed upon by both the City and the Vendor. The City will review the proposed pricing and determine if it is allowable, fair, reasonable, and in the best interest of the City to modify the agreement.

5.0 ASSURANCE OF DESIGNATED PROJECT TEAM
Proposer shall assure that the designated project team, including sub-consultants or sub-contractors (if any), is used for this project. Departure or reassignment of, or substitution for, any member of the designated project team, sub-consultant(s) or sub-contractor(s) shall not be made without the prior written approval of the City.

6.0 PROPOSAL FORMAT REQUIREMENTS
Each response to this RFP shall include the information described in this section. Provide the information in the specified order. Failure to include all of the information specified may be cause for rejection. Additional information may be provided, but should be succinct and relevant to the goals of this RFP. Any additional information that a proposing Consultant wishes to include that is not specifically requested should be included in an appendix to the proposal.

Consultants are encouraged to keep the proposals brief and to the point, but sufficiently detailed to allow evaluation of the project approach. Unauthorized conditions, omissions, limitations or provisions attached to a proposal may render the proposal non-responsive and may cause its rejection.

Proposers are warned against making erasures or alterations of any kind, without initialing each and every such change. Proposals that contain erasures or irregularities of any kind, without such initialing, or omissions, may be rejected.

If provided via regular mail, the proposal should be bound or contained in a loose leaf binder.

Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use section dividers, tabbed in accordance with this section as specified below.

6.1 Cover Letter
A Cover Letter must be included with the following information:
• Title of this RFP
• Name and Mailing Address of Firm (include physical location if mailing address is a PO Box)
• Contact Person, Telephone Number, Fax Number, and Email Address

• A statement that the submitting Consultant will perform the services and adhere to the requirements described in this RFP, including any addenda (reference the addenda by date and/or number).

6.2 Signature Requirements
The attached Proposer’s Certification (Attachment A) shall be executed by an official(s) legally authorized to bind the Consultant which states that the proposal is valid for ninety (90) days.

Include the executed copy of the Proposer’s Certification under Tab G. Note: This is ninety (90) days following the closing date for the receipt of all proposals. • Proposals submitted on behalf of a Partnership shall be signed in the firm name by a partner or the Attorney-in-Fact. If signed by the Attorney-in-Fact, there shall be attached to the proposal a Power-of-Attorney evidencing authority to sign proposals, dated the same date as the proposal and executed by all partners of the firm. • Proposals which are submitted on behalf of a Corporation shall have the correct corporate name thereon and the actual signature of the authorized officer of the corporation written (not typed) below the corporate name. The title of the office held by the person signing for the corporation shall appear below the signature of the officer. • Proposals which are submitted on behalf of a Limited Liability Company (“LLC”) shall be signed by the person or persons authorized to bind the LLC under the LLC’s articles of organization.
• Proposals which are submitted by an Individual Doing Business under a firm name (“dba”) shall be signed in the name of the individual doing business under the proper firm name and style.

6.3 TAB A: Firm’s Qualifications
Describe your firm and provide a statement of your firm's qualifications for performing the requested services. Identify the services which would be completed by your firm's staff and those that would be provided by sub-consultants or sub-contractors, if any. Identify any sub-consultants or sub-contractors you propose to utilize to supplement your firm’s staff. Include the firm’s organizational chart, including its constituent parts, and size variation of staffing levels in the past five (5) years.

6.4 TAB B: Experience and References
Provide a summary of your firm’s experience in providing these or similar services. Provide a minimum of three (3) references for projects or services similar in nature and scope that your firm’s team members have completed in the last five (5) years. Include brief descriptions of the projects, dates, client names and contact persons’ names, addresses and telephone numbers. Public sector references are preferred.

6.5 TAB C: Qualifications of Team
Provide a brief summary of the role, qualifications and experience of each team member and designated project manager/lead assigned to this project, including length of service with the firm and the qualifications/experience of any sub-consultant or sub-contractor staff on your project team.

A project team organizational diagram and brief resume of each team member and the designated project manager/lead for each applicable category shall be included. The geographic location of the firm and key personnel shall also be identified. Any proposed sub-consultants or subcontractors shall be listed. Include sub-consultant’s and sub-contractor’s assigned task(s) and experience. Full resumes may be included in the appendix.

6.6 TAB D: Project Understanding
Based on the available information, supplemental research, field observations, and experience with similar projects, provide a narrative describing your understanding of the services requested in this RFP, your general approach and any major challenges to achieving the City’s stated goals.

Include any issues that you believe will require special consideration for this project. Also identify any unique approaches or strengths that your firm may have related to this project. City staff will assess your understanding of all aspects of the project based on the overview.

6.7 TAB E: Project Plan
Provide a detailed discussion of your firm’s approach to the successful implementation of this project. Include thorough discussions of methodologies you believe are essential to accomplishing this project. Include a proposed work schedule to accomplish all of the required tasks within the desired timeline. Identify the staff who would be assigned to each task, including sub-consultants and sub-contractors. List any necessary equipment, training or installation services required.

6.8 TAB F: Cost Proposal
Provide a total cost proposal for all products and services to be delivered, and a breakdown of costs delineated by tasks as described in your project plan. Include a schedule of hourly rates for all proposed staff and the amount of time each person will be devoted to this project. Define any reimbursable expenses requested to be paid by the City.

6.9 TAB G: Required Statements/Documents
Include statements of assurance regarding the following requirements in the proposal:
• Non-substitution for the designated members of the team without approval by City staff (Section 5.0)
• The absence of a conflict of interest (Section 10.4)
• Indicate your ability and agreement to fulfill the indemnification and insurance requirements contained in the sample contract (Section 10.7). (Please note that actual certificates of insurance are not required as part of your submittal.) • A statement that nothing contained in the submitted proposal will be proprietary. (Section 10.23)
Submit the following documents with proposal:
• Proof of registration with California Secretary of State. Note: All proposers must be registered with the Secretary of State or have a valid exemption by the time of award. • Executed copy of Proposer’s Certification (Attachment A) • Levine Act Disclosure Statement Form (Attachment B)
• Executed copy of Non-collusion Declaration (Attachment D)

6.10 TAB H: Exceptions
Describe any and all proposed exceptions, alterations or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (Attachment C). The nature and scope of your proposed exceptions may negatively affect the evaluation of your submittal and the City’s determination of whether it is possible to successfully negotiate a contract with your firm.

6.11 TAB I: Competency of Proposers
The City wants to ensure that the successful Consultants has the necessary facilities, ability, experience, and financial resources to provide the services specified herein in a satisfactory and timely manner. Please list and explain any pending bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures, and any similar actions filed or resolved in the past seven (7) years. Please indicate whether a client has ever terminated a contract with your firm for breach, and if so, please explain.

7.0 SUBMITTAL INSTRUCTIONS

7.1 Your submittal package shall include the following:
• One (1) original and four (4) printed copies of your proposal; and • One (1) electronic copy of your proposal in PDF format on CD, flash drive or other electronic media
OR
If submitting your proposal via electronic mail, then send one (1) copy of the proposal to [email protected]. The file size limit is 25 megabytes.

7.2 Proposals shall be submitted not later than the time and date indicated on the cover page of this RFP. If mailing the proposal, then it shall be submitted in a sealed envelope or container and clearly marked with the RFP title on the outside of the parcel. Complete and attach the “Sealed Proposal” label (Attachment E) to the outside of the envelope or package containing your proposal.

7.3 If submitting electronically to [email protected], please keep attachments under 25mb and do not include a compressed file (zip, rar, etc) as these may not be properly delivered.

Once the email is sent with the proposal attached, please send an additional email to the same email address with no attachments letting the City Clerk know that the proposal was sent in a separate email. This will allow the City Clerk to confirm if the proposal email with attachments was received or not to help avoid emails and/or attachments being blocked and the City Clerk not knowing they were potentially blocked.

7.4 If submitting electronically, please include “RFP 07-117” at a minimum in all email subject line correspondence.

7.5 Proposals shall be delivered to:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
Or electronically mailed to: [email protected]

7.6 The City shall not be responsible for proposals delivered to a person or location other than that specified herein.

7.7 Postmarks will not be accepted and proposals received after the deadline date and time will not be accepted or considered. No exceptions.

7.8 The City reserves the right to waive minor defects and/or irregularities in proposals, and shall be the sole judge of the materiality of any such defect or irregularity.

7.9 All costs associated with proposal preparation shall be borne by the proposer.

8.0 EVALUATION CRITERIA
The following evaluation criteria and rating schedule will be used to determine the most highly qualified firm(s).

Evaluation Criteria
Maximum
Points Possible
A. Experience and qualifications of firm and proposed
staff/sub-consultants/sub-contractors
(per Sections 6.3 - 6.5) 35
B. Understanding of the Project – Proposed Project Plan (per Section 6.6 – 6.7) 25
C. Proposed Cost
(per Section 6.8) 40
Total Possible Points: 100

9.0 SELECTION PROCESS

9.1 Award of the RFP shall be made to the responsible proposer whose proposal is determined, through a formal evaluation panel process, to be the most advantageous to the City after the evaluation panel has taken into consideration the evaluation factors set forth in the RFP. A master averaged score sheet shall be created based on the evaluation panel’s initial evaluation.

Proposals shall be scored according to the criteria stated in the RFP.

9.2 Proposals submitted will be reviewed by a selection committee. Consultants that have submitted the best and most complete proposals may be invited to an interview. The number of Consultants invited to an interview may vary depending upon the number of proposals submitted.

9.3 Should the City elect to conduct interviews with any proposers, the following criteria shall be considered and each proposer ranked by the evaluation panel during the interview process: a) Quality of presentation, b) Ability to meet the City’s business goals, c) Communication style.

9.4 The City reserves the right to make a selection after review of the proposals without oral interviews; therefore, the proposal should be submitted initially on the most favorable terms that the Consultant might propose.

9.5 A contract will be negotiated with the Consultant considered best meeting the City’s need for this project. In the event a mutually satisfactory contract cannot be negotiated with the City’s first choice, negotiations may be terminated and commenced with the Consultant considered next best in meeting the City’s needs for this particular project.

9.6 The selected Consultant will be required to execute a City prepared contract. The contract may further refine the scope of services and will provide for the terms and conditions of employment.

9.7 The award of any contract is expressly contingent upon City Council approval and the availability of funds. City staff may not legally bind the City to a contract.

9.8 The City reserves the right to reject any or all proposals, or to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful Consultant(s). In the case of differences between written words and figures in a proposal, the amount stated in written words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern.

9.9 The City reserves the right to seek clarification on any or all proposal submittals to ensure the RFP specifications are met. Proposals may be rejected from any proposer who does not comply with the City’s request for clarification.

9.10 Once a decision has been made to award the contract, then a formal notice of the intent to award to the recommended proposer(s) shall be made by the Department.

9.11 A City of Roseville business license as well as all applicable permits, licenses and certifications required by local, state or federal law are required before the award of contract.

10.0 GENERAL TERMS & CONDITIONS

10.1 Standard Contract
Upon completion of the evaluation and recommendation for award, the selected Consultant will be required to execute an agreement prepared by the City, a sample of which is included as Attachment C.

10.2 Independent Contractor
At all times the Consultant shall represent himself/herself to be an independent contractor offering such services to the general public and shall not represent himself/herself, or his/her employees, to be an employee of the City. Therefore, the Consultant shall assume all legal and financial responsibility for taxes, FICA, employee fringe benefits, workers’ compensation, employee insurance, minimum wage requirements, overtime, etc., and agrees to indemnify, save, and hold the City, its officers, agents, and employees, harmless from and against, any and all loss, cost (including attorneys’ fees), and damage of any kind related to such matters.

10.3 Non-Appropriation
The City may terminate any resulting contract at the end of any fiscal year, June 30th, without further liability other than payment of debt incurred during such fiscal year, should funds not be appropriated by its governing body to continue services for which the contract was intended.

10.4 Conflict of Interest
The Consultant shall warrant that no official or employee of the City has an interest, has been employed or retained to solicit or aid in the procuring of the resulting contract, nor that any such person will be employed in the performance of such contract without immediate divulgence of such fact to the City. Consultants submitting a proposal in response to this RFP must disclose any actual, apparent, direct, indirect, or potential conflicts of interest that may exist with respect to the Consultant or the Consultant’s management or employees relative to the services to be provided to the City. Conflict of interest issues may require consultation with legal counsel. If a Consultant has no conflicts of interest, a statement to that effect must be included in the proposal.

Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity.

10.5 Undue Influence
The Consultant shall warrant via an executed Proposer’s Certification (Attachment A) that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award or terms of the contract that will be executed as a result of this RFP, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the City shall receive compensation, directly or indirectly, from the Consultant, or from any officer, employee or agent of the Consultant, in connection with the award of the contract or any work to be conducted as a result of this RFP.

Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity.

10.6 Non-Collusion
Consultant submitting proposals shall warrant via an executed Proposer’s Certification (Attachment A) that their offer is made without any previous understanding, agreement or connection with any person, firm or corporation submitting a separate proposal for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action. This condition shall not apply to proposals which are submitted by firms who have partnered with others to submit a cooperative proposal that clearly identifies a primary consultant and the associated sub-consultants or sub-contractors. Proposers shall also submit a properly completed and executed “Non-collusion Declaration” which is attached as Attachment D.

Additionally, the Contractor shall provide a completed Levine Act Disclosure Statement Form (Attachment B). A party to a proceeding before an agency involving a license, permit, or other entitlement for use, including contracts not competitively bid and awarded to the lowest responsible bidder with a responsive bid shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent to a City official/campaign. (Gov. Code, § 84308.) For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

10.7 Indemnification & Insurance Requirements
The City’s standard indemnification and insurance requirements are provided in the sample contract, included in Attachment C. All costs of complying with the insurance requirements shall be as included in your pricing. The selected Consultant shall provide complete and valid insurance certificates within ten (10) days of the City’s written request. Failure to provide the documents within the time stated may result in rejection of the Consultant’s proposal. If a proposer takes exception to the indemnification and insurance requirements, then the nature and scope of the proposed exceptions may negatively affect the evaluation of that proposer’s

submittal and the City’s determination of whether it is possible to successfully negotiate a contract with that firm. Submitting exceptions are at the proposer’s own risk.

10.8 Cost of Preparing Proposal
The City will not pay any costs incurred by any Consultant in preparing or submitting a proposal in response to this RFP.

10.9 Proposals Property of the City
All documents or materials submitted with or in conjunction with any proposal, including but not limited to electronic files, shall become the property of the City after the proposal submission deadline. No submission documents will be returned. During negotiations, the scope of services may be amended by the City and negotiated based upon ideas provided by other proposers or any other source.

10.10 Proposals are Public Records
All proposals submitted are subject to the public disclosure requirements under the laws of the State of California, unless the City identifies and exercises a right or obligation to exempt any record from public disclosure. However, proposals will not be disclosed until negotiations are complete and a recommendation for selection and award is made.

10.11 Protests
(a) Protest Requirements
(1) Any proposer who is aggrieved in connection with the solicitation or award of a contract may file a protest with the City Clerk’s office. The protest must be received in writing by the City Clerk’s office within seven (7) calendar days after such aggrieved proposer 1) knows or should have known of the facts giving rise thereto or 2) the date of the notice of intent to award, whichever is sooner. In no event shall a protest be allowed after an award has been made by City Council. If the seventh calendar day falls on a weekend or City holiday, the protesting party may submit the protest prior to close of business on the first business day following such weekend or holiday. Failure to submit a timely protest shall bar consideration of a protest. (b) Grounds for Protest
(1) The alleged grounds for protest shall be limited to the following: (a) computation errors, (b) violations of local, state, or federal law, or (c) the City failed to follow the procedures specified in this Policy.
(2) The protest shall state all grounds claimed for the protest and include supporting documentation. Failure to clearly state the grounds for the protest and provide supporting documentation shall be deemed a waiver of all protest rights. (c) Administrative Review
Upon receipt of the protest and after determining the protest was properly filed, the Department Director shall provide a copy of the protest to other proposers who might become aggrieved as a result of the protest and issue a written decision within fourteen (14) calendar days after receipt of the protest. The protest will be evaluated by the Department Director, the City Attorney’s Office, and the Purchasing Manager. The protesting proposer shall promptly provide any information requested by City staff as part of such investigation.

The decision shall either deny or uphold the protest and include reasons for the decision. The written decision shall be final.
(d) Stay of Action During a Protest
In the event a protest is filed under Section 10.11, the City shall not proceed further with the award of the contract until the protest is resolved, unless:
(1) The City Manager or designee makes a determination that the award of the contract without delay is necessary to protect a substantial interest of the City, or (2) The City decides to reject all proposals and issue a new RFP.

10.12 Rejection of RFP
The City reserves the right to reject any or all proposals, to waive defects or irregularities in any proposal or in the RFP process, and to offer to negotiate or contract with any Consultant in response to any RFP. This RFP does not constitute any form of offer to contract.

10.13 Multiple Awards
The City reserves the right to award the contract to multiple contractors when applicable.

10.14 Increasing/Decreasing Portions of RFP
The City reserves the right to increase or decrease the amount of any portions of the work represented in the RFP and/or to omit portions of said work, as may be deemed necessary by the City.

10.15 Rejection as Non-Responsive
Proposals may be rejected as non-responsive at the City’s sole discretion if there are alterations of form, the proposal is conditional or the proposal is incomplete.

10.16 Modifying RFP
The City reserves the right to modify any portion of, or to postpone or cancel this RFP at any time, and/or reject any and all submissions without indicating any reason.

10.17 If no proposal is accepted:

The City may elect to have the services performed in some other manner.

10.18 Rejecting Team Members, Firms or Sub-consultants
The City reserves the right to reject individual team members, firms, sub-consultants or subcontractors and request substitution prior to contract award.

10.19 Local Business, Small Business, Minority and Women Owned Business Although no preferences will be given, the City highly encourages submission of proposals by local businesses, by small business owners, and by minority and women-owned businesses

10.20 Withdrawal of Proposals
Proposals may be withdrawn prior to the date and time specified for proposal submission with a formal written notice by an authorized representative of the proposer delivered to the City Clerk’s Office. Proposals submitted will become property of the City after the proposal submission deadline.

Proposals may not be withdrawn for ninety (90) days after the due date unless the City enters into a contract with another Consultant prior to the expiration of that ninety (90) day period.

10.21 Prohibited Transmittals
No telephone or facsimile proposals will be accepted. If a photocopy is submitted, the proposal must be signed in ink.

10.22 Proposal Postponement and Amendment
The City reserves the right to revise or amend the RFP or specifications up to the time set for opening of the proposals. Such revisions and amendments, if any, shall be announced by amendments to this RFP through the City’s web site. Copies of such amendments shall be furnished to all prospective proposers. Prospective proposers are defined as those proposers who have registered and are on the City’s RFP list for this service. If revisions and amendments require changes in quantities, prices or scope of services, the date set for opening of the proposals may be postponed by such number of days as in the opinion of the City shall enable proposers to revise their proposals. Proposals which fail to acknowledge a substantive addendum to the RFP, as determined by the City Attorney’s Office, on the City supplied addendum form will be rejected as non-responsive. Any revisions or amendments to the RFP will become incorporated into any contract awarded pursuant to the RFP.

10.23 Proprietary Information
Proposers submitting a proposal in response to this RFP must provide a statement that nothing contained in the submitted proposal will be proprietary. However, if a proposer desires to claim a privilege against public disclosure for a trade secret or other proprietary information, such information must be submitted with the proposal in a separate envelope marked “confidential.” The City Attorney’s Office will determine if the information is in fact proprietary, based on state and federal law. Note that under California law, a price proposal to a public agency is not a trade secret. The Consultant shall defend, indemnify and hold harmless the City regarding any claim by any third party for the public disclosure of the “confidential” portion of the proposal.

10.24 Right to Request Additional Information
During the evaluation process, the City reserves the right, where it may serve the best interests of the City, to request additional information and clarifications from proposers. Such information will be requested in writing to the specific proposer. This information will become a part of the original proposal submitted by the specific proposer and will be used by the City in evaluating the proposal and will not be shared with other proposers during the evaluation and negotiation process.

10.25 Modification of Proposals
Modification of a proposal already received will be considered only if the modification is received prior to the deadline date for receiving proposals. All modifications shall be made in writing, executed, and submitted in the same form and manner as the original proposal.

10.26 Examination of Contract Documents
Each proposer shall thoroughly examine and be familiar with the terms of this RFP, the sample contract attached as Attachment C, legal and procedural documents, general conditions, specifications, and addenda (if any), which will constitute the contract documents. Submission of a proposal shall constitute acknowledgement, upon which the City may rely, that the proposer

has thoroughly examined and is familiar with the contract documents. Failure or neglect of a proposer to receive or examine any of the contract documents shall in no way relieve the proposer of any obligation with respect to their proposal or to the contract. No claim for additional compensation will be allowed which is based upon lack of knowledge of any contract document.

10.27 Non-Discrimination
The City maintains various policies related to contractual service providers. Among these is an anti-discrimination policy, which requires that the City’s contractors not discriminate in hiring on the basis of gender, race, religion, sexual orientation, medical condition, and all other categories protected by law. Upon acceptance of a proposal, the City may request that the selected Consultant sign a statement affirming its compliance with this policy.

10.28 No Assignment or Modifications
This awarded contract is to be binding on the successors and assigns of the parties hereto. The services called for herein are deemed unique and except as provided herein Consultant shall not assign, transfer, subcontract, or otherwise substitute its interest in the agreement or any of its obligations herein without the written consent of the City. The Agreement may be modified only by a written amendment signed by the parties.

10.29 Bankruptcy
Upon filing for any bankruptcy or insolvency proceeding whether voluntary or involuntary, or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the Consultant must notify the City immediately. Upon learning the actions herein identified, the City reserves the right, at its sole discretion, to cancel the contract.

10.30 Debarment
Consultant certifies that Consultant, its employees, directors, officers, agents, subcontractors, vendors, consultants, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.

11.0 ATTACHMENTS
Index of Attachments Included in this RFP Below:

Attachment A: Proposer’s Certificate
Attachment B: Levine Act Disclosure Statement
Attachment C: Sample Contract
Attachment D: Non-collusion Declaration
Attachment E: Proposal Seal
Attachments to be Provided by Vendor:

Attachment F: California Secretary of State Registration Attachments that are separate documents to be downloaded:

Attachment G – Intent to Attend Pre-Proposal Job Walk

Attachment A
PROPOSER’S CERTIFICATION
I hereby propose to furnish the goods or services specified in the Request for Proposals (“RFP”). I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Roseville (“City”) adequate time to evaluate the qualifications submitted.

I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The information contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further certify that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing and able to perform if awarded the contract.

I further certify that this proposal is made without prior understanding, agreement, connection, discussion, or conspiracy with any other person, firm or corporation submitting a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal action; that no officer, employee or agent of the City or any other proposer is financially interested in said proposal; that no undue influence or pressure was used against or in concert with any officer, employee or agent of the City in connection with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.
_________________________________________________

NAME OF BUSINESS
_________________________________________________

SIGNATURE
_________________________________________________

NAME & TITLE, TYPED OR PRINTED
_________________________________________________

MAILING ADDRESS
_________________________________________________

TELEPHONE NUMBER
_________________________________________________
EMAIL
Type of Organization:
____ Sole Proprietorship ____ Corporation ____ State of Incorporation ________ Partnership ____Limited Liability Company

Attachment B

LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any “Officer” (elected or appointed officer, any alternate thereto, and any candidate for elective office) from participating in any consideration or action related to a proceeding if they receive political contribution(s) from a party, or its agent(s), totaling more than $250 within the previous twelve (12) months, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”). For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

City Officers are listed at the following sites:
• The Members of City Council - https://www.roseville.ca.us/government/city_council/meet_council • Boards & Commission Members - https://www.roseville.ca.us/government/boards_commissions Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.

1. Have you or your entity, or any agent on behalf of youor your entity, made any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months preceding the date of the submission of your license, permit, or contract, or the anticipated date of any City Council, Board, or Commission consideration or action related to this license, permit, or contract? YES _____ NO _____
If yes, please identify the City Officer(s):________________________________________________________________________________

2. Do you or your entity, or any agent on behalf of you or your entity, anticipate orplan to make any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months following any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES _____ NO _____
If yes, please identify the City Officer(s):_______________________________________________________________________________ Answering yes to either of the two questions above does not preclude the City of Roseville from considering and/or taking action on a license, permit, or contract. It does, however, potentially preclude the identified City Officers from participating in consideration of and in taking any actions related to the license, permit, or contract. Please accurately complete and sign this form, under the penalty of perjury:
____________ ___________________________________________ _______________________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________
(Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered. If this form has not previously been submitted in connection with a contracting, licensing, entitlement or permitting process, please provide the completed form to the Office of the City Clerk for appropriate departmental routing, at: City Clerk, 311 Vernon St., Roseville, CA 95678, [email protected]

LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) Term Definition Law
Covered
"proceedings"
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that does not solely involve purely ministerial decisions and is:
(1) Applied for by the party;
(2) Formally or informally requested by the party; or
(3) A contract between the agency and the party or a
franchisee granted by the agency to the party, other than a contract that is competitively bid, a labor contract, or a personal employment contract.

FPPC Reg 18438.2(a)
Party
Any person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use.

Gov. Code 84308(a)(1)
Participant
Any person who is not a party but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and who has a financial interest in the decision. A person actively supports or opposes a particular decision in a proceeding if that person lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency.

Gov. Code 84308(a)(2)
FPPC Reg 18438.4
Agent
A person who represents a party or participant for
compensation and appears before or otherwise communicates with the governmental agency for the purpose of influencing the pending proceeding. See FPPC Reg 18438.3 for exceptions for certain consultants.

FPPC Reg 18438.3
Competitively Bid
A contract required by law to be awarded to the lowest
responsible bidder with a responsive bid, or, if the successful bidder refuses or fails to execute the contract, to the next lowest bidder with a responsive bid.

FPPC Reg 18438.2(a)(3)(A)
Labor Contract
A contract or agreement reached through collective bargaining or with a representative group regarding the salary, benefits, or terms and conditions under an employment or retirement
policy for employees or retirees, including a project labor agreement entered under Public Contract Code Section 2500.

FPPC Reg 18438.2(a)(3)(B)
Personal Employment
Contract
A contract for employment, including the terms and conditions of employment, between the agency and an agency employee.

A contract with an independent contractor is NOT a personal employment contract.

FPPC Reg 18438.2(a)(3)(C)-
(D)
A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent.

A party, or agent to a party, to a proceeding involving a license, permit, or other entitlement for use pending before any agency or a participant, or agent to a participant, in the proceeding shall not make a contribution of more than two hundred fifty dollars ($250) to any officer of that agency during the proceeding and for 12 months following the date a final decision is rendered by the agency in the proceeding.
(Gov. Code, § 84308, emphasis added.)

Attachment C

SAMPLE CONTRACT
***See separate attachment on PublicPurchase.com***

Attachment D

NONCOLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the _________________ of ______________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________________ [date], at _____________________ [city], ________________ [state].
____________________________________
(Signature of Declarant)

Attachment E

Fax: 661.829.5029 www.prosafetyandrescue.com

PROPOSAL FOR FUTURE WORK
2021 Confined Space Technical
Rescue & Safety Services

Fax: 661.829.5029 www.prosafetyandrescue.com
RFP 07-117 : Roseville Electric Division -
Confined Space Rescue Services
Firm :

Pro Safety & Rescue, Inc.
3700 Pegasus Dr. Suite #200, Bakersfield, CA 93308
Phone - 1.855.591.0019
Fax - 661.829.5029
Contact Person :

Zachari Pierce
Office - 888.269.5095
Cell - 661.706.0298
Fax - 661.829.5029
Email - [email protected]
Pro Safety & Rescue, Inc. proposes to perform Confined
Space Rescue Services, adhering to all requirements
described in this RFP, including all addenda.

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com Pro Safety & Rescue, Inc. is passionate about serving you. We are a certified minorityowned, woman-owned small business that provides exceptional EMS, rescue, and safety solutions. We are certified by the California Public Utility Commission (CPUC), National Minority Supplier Development Council (NMSDC), and California Department of General Services. Additionally, Pro Safety & Rescue is a licensed Non-Transport Basic Life Support (BLS) Agency in Kern County and the State of California.

Serving our clients since January 2014, our customers have partnered with our team to allow us to serve their safety needs all across the United States and on international projects. Since our beginning, we have served our clients in the biomass and power generation, solar, construction, manufacturing, agriculture, oil & gas, and the entertainment industries. With a highly diversified client base, our team has very unique and unmatched capabilities that assist our business partners creating and sustaining safe working environments by our team providing them with professional safety, rescue and emergency medical services.

Servant leadership is the foundation of our core values alongside integrity, professionalism, excellence, and honesty. We believe that it is through our focus on serving our business partners and each other, is how we lead in having safe and incident free work places.

TAB A : Firm’s Qualifications
Pro Safety & Rescue, Inc. proposes to perform Confined Space Rescue Services, adhering to all requirements described in this RFP, including any addenda. Pro Safety & Rescue, Inc. will not be utilizing any subcontractors to supplement staffing for these services.

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB A : Firm’s Qualifications, Continued
Years in Business: 12y 1m
Ownership: Certified Woman-Owned, Minority-Owned with no anticipated change in ownership.

Mailing Address: 3700 Pegasus Drive, Suite 200, Bakersfield, CA 93308 Operations Facility: 93,000 Sq.ft. on 10 acres of land
Phone: 888.269.5029
California Secretary of State Registration Number: 3640182 California Small Business Certification Number: 1763348 CPUC Certification Number: 14050052
Southern California Minority Supplier Development Council: SC09102 California Public Works Contractor Registration Number: 1000001316 Staffing Levels over 5 years : average staffing of 50 employees Company Profile
Organizational
Chart

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com Since January 2014, our customers have partnered with us to provide safety solutions at sites across the United States and on international projects. With a focus on industries such as power generation, solar, construction, and manufacturing, our team has been serving clients since our inception. We strive to provide top-notch safety services and meet the specific needs of our clients, ensuring their safety at all times.

By having an in-depth understanding of Roseville’s facility layouts and operations, we are able to provide customized solutions and services that are tailored to meet the specific requirements of each project. Our history and partnership with facility leadership teams in Roseville allows us to effectively communicate and coordinate with city officials, contractors, and other stakeholders to ensure seamless and efficient operations. We are committed to the success of Roseville and strive to be a valuable resource for its growth and development.

TAB B : Experience and References

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com RFP 23-24-79 Confined Space Rescue Team Services Page 1 of 1

ATTACHMENT F CUSTOMER REFERENCE FORM
Name of Proposer: Pro Safety & Rescue, Inc.

At the time of proposal submission, customer references are required from Proposers that can substantiate customer accounts where the Proposer has provided services and support similar to the requirements of this RFP. Please submit these references using this attachment. Only one copy of the form is provided in the RFP package. Proposers are required to copy the form as required to meet the submission requirements.

Customer Reference Information:

Company Name: High Desert Power
Contact Name: Tom Taylor
Address: 19000 Perimeter Rd, Victorville, CA 92394
Phone Number: 760.530.2300
E-Mail Address: [email protected]
Contract Information:

Period of
Performance:
2016-Current
Value of Contract: T&M, $1,000,000+
Brief description of services and/or products provided:

Provided confined space rescue services for multi-million dollar maintenance outages.

Ensured the safety of all contractors on site and planned potential rescue scenarios in each confined space that required someone to enter. Supplied different compliance trainings for on site staff.

TAB B : Experience and References

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com RFP 23-24-79 Confined Space Rescue Team Services Page 1 of 1 ATTACHMENT F – CUSTOMER REFERENCE FORM
Name of Proposer: Pro Safety & Rescue, Inc.

At the time of proposal submission, customer references are required from Proposers that can substantiate customer accounts where the Proposer has provided services and support similar to the requirements of this RFP. Please submit these references using this attachment. Only one copy of the form is provided in the RFP package. Proposers are required to copy the form as required to meet the submission requirements.

Customer Reference Information:

Company Name: DTE Vantage
Contact Name: Michael Borelli
Address: 2526 West Washington Street, Stockton, CA 95203 Phone Number: 209.320.3720
E-Mail Address: [email protected]
Contract Information:

Period of
Performance:
2018-Current
Value of Contract: T&M, $1,000,000+
Brief description of services and/or products provided:

Provided confined space rescue services for multi-million dollar maintenance outages.

Ensured the safety of all contractors on site and planned potential rescue scenarios in each confined space that required someone to enter. Supplied different compliance trainings for on site staff.

TAB B : Experience and References

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com RFP 23-24-79 Confined Space Rescue Team Services Page 1 of 1 ATTACHMENT F – CUSTOMER REFERENCE FORM
Name of Proposer: Pro Safety & Rescue, Inc.

At the time of proposal submission, customer references are required from Proposers that can substantiate customer accounts where the Proposer has provided services and support similar to the requirements of this RFP. Please submit these references using this attachment. Only one copy of the form is provided in the RFP package. Proposers are required to copy the form as required to meet the submission requirements.

Customer Reference Information:

Company Name: La Paloma Generating Co. LLC.

Contact Name: Terry Benson
Address: 1760 Skyline Rd. McKittrick, CA 93251
Phone Number: 661.762.6000
E-Mail Address: [email protected]
Contract Information:

Period of
Performance:
2013-Current
Value of Contract: T&M, $1,000,000+
Brief description of services and/or products provided:

Provided confined space rescue services for multi-million dollar maintenance outages.

Ensured the safety of all contractors on site and planned potential rescue scenarios in each confined space that required someone to enter. Supplied different compliance trainings for on site staff.

TAB B : Experience and References

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com Our dedicated support staff for scheduling Confined Space Rescue Services is:

Primary Point of Contact:

Rescue Team Coordinator
Derrik Palomo - EMT/Rescue Technician
Office: 888.269.5029 ext 108
Cell: 661.706.5080
E-mail: [email protected]
Leadership:

Director of Operations & Vice President
Jessie Pierce, CHST, OHC
Office : 888.269.5095 ext.101
Cell : 661.706.8212
Email : [email protected]
Safety Coordinator
Cristhian Cruz
Office : 888.269.5095 ext.107
Cell : 661.706.5095
Email : [email protected]
EMS Coordinator
Christopher Fain, EMT
Office : 888.269.5095
Cell : 661.706.2498
Email : [email protected]
Customer Relations
Zachari Pierce
Office: 888.239.5095 ext.109
Cell: 661.706.0298
Email : [email protected]
TAB C : Qualifications of Team

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com Rescue Team Coordinator - DESIGNATED PROJECT MANAGER
Derrik Palomo - EMT/Rescue Technician
- Derrik has been with PSR since March of 2020. He is licensed EMT and a former Fire Fighter for Kern County Fire. Derrik is a certified Rescue Technician, Instructor, EMT, and is responsible for the coordination for rescue teams, rescue training and works as a customer liaison for the EMS and Rescue Divisions. Derrik has vast experience in rescue services for power generation plants, refineries, manufacturing and construction industries.

Director of Operations
Jessie Pierce, CHST, OHC
- As a Founder of Pro Safety & Rescue, Jessie has led the company to become what it is today, the pinnacle of our industry. With a background in Industrial Construction and Oil & Gas, his leadership approach is embodied by our core values : Integrity and Servant-Leadership.

Safety Training Coordinator
Cristhian Cruz
- Cristhian Cruz has been with PSR since 2025. He oversees PSR’s safety training and verification and validation programs (V&V). He has a extensive background in safety, serving in the Construction, and Oil & Gas industries.

EMS Coordinator
Christopher Fain
- Christopher has worked his way through the ranks of our organization since 2019. Initially hired as an EMT serving the community through our ambulance service, he quickly revealed himself to be a leader. He now manages drug testing, compliance testing, and supplements Cristhian in our safety training.

Customer Relations
Zachari Pierce
- Zachari Pierce has been with PSR since 2018 and is a certified Confined Space Rescue Technician and Rope Rescue Technician. He brings extensive experience in rescue operations, on-site safety, and breathing air and gas detection systems. Zachari oversees Business Development and serves as a liaison for key clients, leading After Action Reports for major outages to drive performance and client satisfaction.

TAB C : Qualifications of Team

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB D : Project Understanding
Pro Safety & Rescue has been providing Confined Space Rescue Services to the City of Roseville in partnership with Performance Mechanical, Inc. since August 2020.

Our team has partnered with facility leadership teams in Roseville, gaining intimate knowledge of how the plants are laid out and how they operate. We understand the confined space needs of the City of Roseville and its contractors, and we will work closely with the City of Roseville leadership team to meet their expectations. It has been our privilege to serve the City of Roseville.

Pro Safety & Rescue has a clear understanding of the city's requirements. We will assign a team leader who will serve as a single point of contact to cater to all of the city's confined space rescue needs as outlined in the RFP.

City of Roseville Experience…

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com Our company is dedicated to providing exceptional customer service and we understand the importance of meeting the high standards demanded by the City of Roseville. To ensure a seamless customer service experience across the multiple facilities, we employ several key strategies including 24/7 availability and digital scheduling software.

We understand the importance of being accessible at any time, regardless if it’s day or night. Our customer service operations run 24/7, allowing the City of Roseville various facilities to reach out for assistance at their convenience.

We have employed robust performance measurement mechanisms and data-driven analysis to track key metrics and identify areas for improvement. Through continuous evaluation and feedback, we have consistently optimized processes, streamlined operations, and enhanced overall performance to achieve the desired outcomes in our schedule and deployment of Technical Rescue Teams.

Below is an example of the software used to schedule qualified rescue technicians, assign equipment and dispatch rescue crews to projects for the City of Roseville and other customers.

TAB E : Project Plan
Project Plan

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB E : Project Plan
Project Plan
Our dedicated support staff for scheduling Confined Space Rescue Services is:

Primary Point of Contact :

Zachari Pierce
Office: 888.239.5095 ext.109
Cell: 661.706.0298
Email : [email protected]

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB E : Project Plan
Staffing Strategy
The chart below is how our team at Pro Safety & Rescue identifies capable and qualified rescue team members that can be assigned for projects for the City of Roseville. This process helps verify that right team members are always on your projects and who the responsible team members are for achieving excellent customer service.

Additionally, we conduct After Action Reports (AAR) for our projects, seeking the input from our clients and rescue team in order to identify areas that our team is serving great in and other areas that we could improve in effort to create a frictionless relationship. Our team seeks to truly be servant leaders to our clients.

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB E : Project Plan
Training Strategy

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB E : Project Plan
Equipment Strategy
The chart below is the equipment that each Technical Rescue Team is equipped with to provide High and Low Angle Rescue and Confined Space Rescue Services. We utilize only the best, top of the line equipment for our highly qualified team rescue team members.

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB F : Cost Proposal

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com (Section 5.0) -
Pro Safety & Rescue, Inc. assures that the designated project team, (no sub consultants or sub contractors shall be used), is used for this project. Departure or reassignment of, or substitution for, any member of the designated project team, sub-consultant(s) or sub-contractor(s) shall not be made without the prior written approval from the city. (Section 10.4) -
Pro Safety & Rescue, Inc. warrants that no official or employee of the City has an interest, has been employed or retained to solicit or aid in the procuring of the resulting contract, nor that any such person will be employed in the performance of such contract without immediate divulgence of such fact to the City. Pro Safety & Rescue, Inc. acknowledges that it must disclose any actual, apparent, direct, indirect, or potential conflicts of interest and not disclosing shall be a material breach of the contract entitling the City to any and all remedies by law or in equity. Pro Safety & Rescue, Inc. has no actual, apparent, direct, indirect, or potential conflicts of interest existing with respect to our management or employees relative to the services to be provided to the City. (Section 10.7) -
Pro Safety & Rescue agrees and has the ability to fully comply with all insurance requirements designated by the City.
(Section 10.23)
Pro Safety & Rescue, Inc. acknowledges that nothing contained in the proposal will be proprietary. Pro Safety & Rescue, Inc. shall defend, indemnify, and hold harmless the City regarding any claim by any third party for the public disclosure of the “confidential” portion of the proposal.

TAB G : Required Statements and Documents

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB G : Required Statements and Documents

TAB G : Required Statements and Documents
[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB G : Required Statements and Documents

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB G : Required Statements and Documents

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB G : Required Statements and Documents
No Subcontractors will be utilized.

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB H : Exceptions
Pro Safety & Rescue, Inc. has no proposed exceptions, alterations, or amendments to the Scope of Services or other requirements of this RFP.

[email protected] Fax: 661.829.5029 www.prosafetyandrescue.com TAB I : Competency of Proposers
Pro Safety & Rescue, Inc. has no pending bankruptcies, liens, stop payment notes, judgements, lawsuits, arbitrations, mediations, foreclosures, or any similar actions related to services provided by our firm.

No client has ever terminated a contract with Pro Safety & Rescue, Inc. for breach.

Prepared for:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
Prepared by:

Rich Harlan, Founder & CEO
Hazardous Materials Institute (HMI)
799 Deerbrooke Trail
Auburn, CA 95603
Email: [email protected]
Phone: 916-203-9508
HMI Proposal to the City of Roseville RFP
Confined Space Rescue Services
DUE: 2/18/2026
RFP 07-117

Confined Space Rescue Services | RFP 07-117

- This space was left blank intentionally –

We at the Hazardous Materials Institute (HMI) are excited to submit our proposal for the Confined Space Rescue Services for the City of Roseville. With a sense of pride and a deep understanding of the community we aim to serve, we present a team whose roots in emergency response are indelibly intertwined with the city's own fabric.

Our CEO and Confined Space Specialist, Rich Harlan, along with the entire team of dedicated specialists – Kent Freeman, Joe Tuoto, Dean Morra, Scott Parrett and Rich Sisk – are all seasoned veterans of the Roseville Fire Department. Together, we have not only served but also shaped the emergency response framework within Roseville, accruing a wealth of local knowledge and operational expertise. Our combined tenure at the Roseville Fire Department underscores a track record of commitment and excellence that we now bring to HMI.

At HMI, we understand the gravity of confined space rescue and the intricate demands such operations entail. Our proposal is meticulously crafted to meet the detailed requirements set forth in your Scope of Work, ensuring that every aspect of our service – from pre-entry assessments to the provision of expert on-site personnel and the maintenance of critical rescue equipment – is delivered with precision and in full compliance with industry standards.

We have been a part of the city's successes and have worked through its challenges, equipping us with a nuanced perspective that goes beyond technical expertise. Our approach is founded on familiarity, fortified by experience, and focused on the safety and well-being of Roseville's residents and workforce.

By partnering with HMI, the City of Roseville will benefit from the following:
• Expertise in Specialized Rescue Services: With extensive experience in providing high and low angle rescue services, our certified personnel possess the skills and training required to tackle intricate rescue scenarios. Their proficiency guarantees a swift and secure response to any emergency, ensuring your staff's safety remains in capable hands.
• Dedication to Safety and Compliance: Safety is our top priority at HMI. We are unwavering in our dedication to adhere to all relevant regulations, including CAL/OSHA standards, ensuring maximum safety for both our team and yours. Our thorough understanding of confined space entry requirements ensures meticulous procedure adherence, thereby reducing risks and potential liabilities.

Confined Space Rescue Services | RFP 07- 117
Rich Harlan, Founder & CEO
Hazardous Materials Institute (HMI)
799 Deerbrooke Trail
Auburn, CA 95603
Email: [email protected]
Phone: 916-203-9508
Date: January 25 2026
Subject: Proposal for Confined Space Rescue Services
To whom it may concern,
City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678

Confined Space Rescue Services | RFP 07-117

• Customized Rescue Plan Development: At HMI, we understand that each confined space presents unique challenges. Leveraging our extensive experience in emergency response, we will develop a Confined Space Rescue Plan that is not just compliant with safety regulations but also tailored to the specific characteristics and risks of each site. This plan will include detailed procedures for various rescue scenarios, ensuring that our team is prepared for any eventuality. • Comprehensive Hazard Assessment and Strategy Formulation: Before any confined space entry, our team will conduct comprehensive hazard assessments. These assessments will draw upon the practical insights we gained in the field, ensuring a meticulous evaluation of potential risks. Based on these assessments, we will formulate strategies that are not only effective in ensuring safety but also efficient in execution, ensuring that rescue operations are both swift and secure. • Full Compliance with Equipment Standards: The safety of our equipment is as crucial as the skill of our personnel. We will supply, maintain, and regularly inspect all required rescue equipment, such as harnesses, winches, and gas detectors. Our commitment to meeting and exceeding industry standards is a promise to ensure that every piece of equipment functions reliably in critical moments. • Effective Communication and Drill Protocols: Effective communication and regular drills are essential for a successful rescue operation. Drawing from our experience in coordinating complex rescue efforts, we will establish clear communication channels and protocols. Additionally, conducting regular practice drills will ensure that our team's response is not just theoretically sound but also practically proficient.
• Detailed Reporting and Documentation: Transparency and accountability are cornerstones of our service. HMI will maintain detailed documentation of all activities related to confined space rescue. This includes pre-entry assessments, equipment inspections, and incident reports. Regular and timely reporting to our clients will not just keep them informed but also involved in the continuous improvement of safety protocols.

We look forward to the possibility of collaborating once more with the City of Roseville, this time through the Hazardous Materials Institute, to continue our tradition of excellence in emergency services. Please find attached our comprehensive proposal, which details our tailored approach to meeting your confined space rescue needs.

Thank you for considering our proposal. We are eager to discuss how our unique background and professional capabilities align with the City of Roseville's objectives. We are available at your convenience to schedule a meeting for a deeper conversation about our shared goals.

Kind regards,
Rich Harlan
Founder & CEO
Hazardous Materials Institute (HMI)
Email : [email protected]
Phone : 916-203-9508

Confined Space Rescue Services | RFP 07-117

Preamble
This proposal has been meticulously structured in strict accordance with the guidelines provided in Section 6 of the RFP. Every essential aspect and detail, as outlined in the requirements, has been thoughtfully addressed and incorporated into this submission. Our approach aims to provide a clear and comprehensive response that aligns precisely with the outlined expectations.

Confidentiality statement
This proposal contains confidential material that is proprietary to Hazardous Materials Institute. The materials, ideas and concepts contained herein are to be used exclusively to evaluate the capabilities of Hazardous Materials Institute to provide a proposal for the City of Roseville. The information and ideas herein may not be disclosed to anyone outside of the City of Roseville to be used for purposes other than the evaluation of the capabilities of Hazardous Materials Institute and its subcontractors. Hazardous Materials Institute believes the information in this document is accurate as of its publication date.

Confined Space Rescue Team Services | RFP # 22-23-79
November 2023

TABLE OF

CONTENT
Preamble....................................................................................................................5 Confidentiality statement..........................................................................................5 A. Firm’s Qualifications .......................................................................................7

1. Hazardous Materials Institute (HMI)..............................................................7

2. Business Mission ............................................................................................7

3. Certifications: .................................................................................................7

4. Qualification Statement ..................................................................................8

5. Organizational Chart.......................................................................................8 B. Experience and References..............................................................................9 C. Qualifications of Team...................................................................................10 D. Project Understanding ...................................................................................11

1. Scope of Services..........................................................................................11

2. General Approach.........................................................................................11

3. Expected Challenges and Special Considerations........................................11

4. Unique Approaches and Strength .................................................................12 E. Project Plan.....................................................................................................13

1. Methodologies ..............................................................................................13

2. Team Dynamic..............................................................................................14

3. Project Schedule ...........................................................................................15

4. Necessary Equipment ...................................................................................16

5. Safety Training Courses ...............................................................................16 F. Cost Proposal ..................................................................................................20 G. Statements.......................................................................................................21 H. Exceptions .......................................................................................................22 I. Competency of Proposers ..............................................................................23

Confined Space Rescue Team Services | RFP # 07-117

A. Firm’s Qualifications

1. Hazardous Materials Institute (HMI)
Hazardous Materials Institute was established as a LLC at 799 Deerbrooke Trl, Auburn, California 95603 with the expectation of rapid expansion in the safety training for industrial workers and first responders’ industry.

The Company was formed on 05/01/2021 as an LLC California state laws and headed by Richard Harlan.

Rich is a retired Roseville Fire Battalion Chief passionate about training and technical rescue. Rich served on Roseville special operations team his entire career.

Rich started HMI in 2021 and led the company to where it is today—providing confined space rescue standbys/consulting and safety training to industrial workers and first responders. Rich is also a Fire/Safety professor for Sierra College and Yuba College.

2. Business Mission
At HMI, we believe that customer service is the key to our success. We understand that providing exceptional service is not only good for our customers, but it's also good for our business. Our customers are our top priority, and we're committed to delivering the best possible experience to everyone we work with. We believe that our commitment to customer service is one of the things that sets us apart from other training providers.

Our approach to customer service is simple: we listen to our customers, understand their needs, and work with them to provide the best possible service. We understand that training can be challenging, especially in high-risk situations, which is why we offer a wide range of courses designed to meet the needs of every customer. Whether you're a first responder, an industrial technician, or an organization in need of specialized safety training, we have the expertise and resources to help you succeed.

3. Certifications:

As of today, HMI possesses the following certifications:
• State Fire Marshals certified confined space rescue technician. • State Fire Marshal Instructors
• California Specialized Training Institute
• Paramedic
• Hazmat specialist
• OSHA 10, 30 certified/instructor CPR
We specialize confined space rescue technician training and standbys and consulting. Safety training for construction workers and first responders. The Company currently employs 3 full-time employees and 32 part-time employees.

Confined Space Rescue Team Services | RFP # 07-117

4. Qualification Statement
HMI is uniquely qualified to perform the requested services, having a proven track record of success in similar projects. Our team comprises highly trained and certified professionals, each possessing extensive knowledge and expertise in confined space rescue operations. We are well-versed in adhering to safety regulations and standards, ensuring that all operations are conducted with utmost precision and care. • All services outlined in the RFP will be completed by our firm's in-house staff. This includes:
• Developing and presenting a detailed Confined Space Rescue Plan. • Providing appropriately trained and certified rescue personnel for on-site operations. • Conducting thorough pre-entry assessments and developing rescue strategies. • Supplying and maintaining all necessary rescue equipment. • Establishing clear communication channels and protocols. • Maintaining accurate documentation and providing timely reports.

We do not propose to utilize any sub-consultants or sub-contractors for this project. Our firm is fully equipped and capable of executing all aspects of the project with our current resources and staff.

5. Organizational Chart
Our organizational framework is underpinned by a team whose expertise is deeply rooted in the City of Roseville itself. Rich Harlan, our CEO & Confined Space Specialist, leads with over three decades of emergency response proficiency, notably recognized through awards for his exceptional service to the Roseville Fire Department. His stewardship in the department, combined with his entrepreneurial spirit, has been instrumental in shaping the high standards of safety training at our institute.

Alongside Rich, Kent Freeman, Joe Tuoto, and Rich Sisk round out our team of Confined Space Specialists, each having honed their skills within the same department that protects and serves the Roseville community.

This collective experience within the local fire service translates to an unparalleled understanding of the city's unique operational landscape and its specific emergency response needs. Our team's comprehensive familiarity with Roseville's protocols, infrastructure, and personnel ensures an insider's approach to confined space rescue, fostering a synergy with city operations that only a shared history can provide.

Confined Space Rescue Team Services | RFP # 22-23-79
November 2023

B. Experience and References
We take pride in our work, and we believe that our satisfied customers are the best evidence of our commitment to quality and excellence.

We have worked with businesses of all sizes, and we have a proven track record of delivering effective safety and emergency response solutions. Our customer references attest to our professionalism, expertise, and ability to deliver top-notch services, and we are always grateful for their support and trust in our abilities.

Reference Contract Scope and
Duration
Contact Name and
Title Contact Details
Menzies
Confined Space
Support
Services 2022
Phil Corpas
Menzies project
manager
859-991-9560
[email protected]
Pacific Engineering
and Construction, Inc.

Safety Trainings and
Confined Space
Standbys
2023
Jordan Stone
E.I.T.
530-966-5480
[email protected]
Roseville Fire
Department
City of Roseville
Confined space training
2023
Ryan Harigan
Fire Chief
916-774-5825
[email protected]
POND
Confined Space
Support Services
2022
Danny strong
Senior Safety
Officer
504-975-5309
[email protected]
Truckee Meadows
Water Reclamation
Facility (Reno/Sparks)
Confined space rescue
training
2010-2021
Paul Shapiro
Yerington public
works director
775-861-4105
[email protected]
City of Woodland
Wastewater Plant
Confined space rescue
training
2010-2021
Shane Carlsen
Senior Operator
530-661-2054
[email protected]
City of Sacramento
Water Treatment Plant
Confined space rescue
training
2010-2021
Simone Sumeshwar
Safety Officer
916-808-3760
[email protected]
City of Roseville
Wastewater Collections
Division
Confined space rescue
training
2000-2021
Chris Bracco
Wastewater Collections
Superintendent
916-223-7771
[email protected]
California
Conservation Corp
Provided Hazwoper
Training
to over 400 CCC
members
April 2023
Bryan Margullis 916-341-3153
[email protected]
Thomas Fuels
Consultant
Provided confined
space rescue standby
and OSHA 30
2021-present
Tate Thomas
CEO/Owner
1-843-442-5678
[email protected]
RidgeInc
Provided confined
space rescue standby
and OSHA 30
2021-present
Zach Ridgeway
CEO/Owner
1-623-806-6340
[email protected]
Education Specilist

Confined Space Rescue Team Services | RFP # 07-117