Roseville City Council
June 17, 2026

7-42
Roseville Housing Authority
HCV Administrative Plan Adopted April 2026
RHA will ask that the academic or vocational educational institution verify that the person permitted to further his or her education by the childcare is enrolled and provide information about the timing of classes for which the person is registered

7-43
Roseville Housing Authority
HCV Administrative Plan Adopted April 2026
Gainful Employment
RHA may seek verification from the employer of the work schedule of the person who is permitted to work by the childcare. In cases in which two or more family members could be permitted to work, the work schedules for all relevant family members may be verified.

Allowable Type of Child Care
The type of care to be provided is determined by the family, but must fall within certain guidelines, as discussed in Chapter 6.

Roseville Housing Authority (RHA) Policy
RHA will verify that the type of childcare selected by the family is allowable, as described in Chapter 6 (6-II.F).

RHA will verify that the fees paid to the childcare provider cover only child care costs (e.g., no housekeeping services or personal services) and are paid only for the care of an eligible child (e.g., prorate costs if some of the care is provided for ineligible family members).

RHA will verify that the childcare provider is not an assisted family member.

Verification will be made through the head of household’s declaration of family members who are expected to reside in the unit.

Reasonableness of Expenses
Only reasonable childcare costs can be deducted.

Roseville Housing Authority (RHA) Policy
The actual costs the family incurs will be compared with RHA’s established standards of reasonableness for the type of care in the locality to ensure that the costs are reasonable.

If the family presents a justification for costs that exceed typical costs in the area, RHA will request additional documentation, as required, to support a determination that the higher cost is appropriate.

7-44
Roseville Housing Authority
HCV Administrative Plan Adopted April 2026
EXHIBIT 7-1: SUMMARY OF DOCUMENTATION REQUIREMENTS
FOR NONCITIZENS [HCV GB, pp. 5-9 and 5-10]
• All noncitizens claiming eligible status must sign a declaration of eligible immigrant status • on a form acceptable to the PHA.
• Except for persons 62 or older, all noncitizens must sign a verification consent form • • Additional documents are required based upon the person's statu Elderly Noncitizens
• A person 62 years of age or older who claims eligible immigration status also must provide proof of age such as birth certificate, passport, or documents showing receipt of SS old age benefits.

All other Noncitizens
• Noncitizens that claim eligible immigration status also must present the applicable USCIS document. Acceptable USCIS documents are listed below.
• Form I-551 Alien Registration Receipt
• Card (for permanent resident aliens)
• Form I-94 Arrival-Departure Record
• annotated with one of the following:
• “Admitted as a Refugee Pursuant to
• Section 207”
• “Section 208” or “Asylum”
• “Section 243(h)” or “Deportation
• stayed by Attorney General”
• “Paroled Pursuant to Section 221 (d)(5) of
the USCIS”
• Form I-94 Arrival-Departure Record with
no annotation accompanied by:
• A final court decision granting asylum
(but only if no appeal is taken);
• A letter from a USCIS asylum officer
granting asylum (if application is filed
on or after 10/1/90) or from a USCIS
district director granting asylum
(application filed before 10/1/90);
• A court decision granting withholding
of deportation; or
• A letter from an asylum officer
granting
• withholding or deportation (if
application filed on or after 10/1/90).
• Form I-688 Temporary Resident Card
• annotated “Section 245A” or Section 210”
Form I-688B Employment Authorization
Card annotated “Provision of Law 274a.
12(11)” or
“Provision of Law 274a.12”.

A receipt issued by the USCIS indicating that an application for issuance of a replacement document in one of the above listed categories has been made and the applicant’s entitlement to the document has been verified; or
• Other acceptable evidence. If other documents are determined by the USCIS to constitute acceptable evidence of eligible immigration status, they will be announced by notice published in the Federal Register

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Chapter 16

PROGRAM ADMINISTRATION

INTRODUCTION
This chapter discusses administrative policies and practices that are relevant to the activities covered in this plan. The policies are discussed in seven parts as described below:

Part I: Administrative Fee Reserve. This part describes the PHA’s policies with regard to oversight of expenditures from its administrative fee reserve.

Part II: Setting Program Standards and Schedules. This part describes what Payment Standards are, and how they are updated, as well as how utility allowances are established and revised.

Part III: Informal Reviews and Hearings. This part outlines the requirements and procedures for informal reviews and hearings, and for informal hearings regarding citizenship status.

Part IV: Owner or Family Debts to the PHA. This part describes policies for recovery of monies that the PHA has overpaid on behalf of families, or to owners, and describes the circumstances under which the PHA will offer repayment agreements to owners and families. Also discussed are the consequences for failure to make payments in accordance with a repayment agreement.

Part V: Section 8 Management Assessment Program (SEMAP). This part describes what the SEMAP scores represent, how they are established, and how those scores affect a PHA.

Part VI: Record-Keeping. All aspects of the program involve certain types of recordkeeping. This part outlines the privacy rights of applicants and participants and record retention policies the PHA will follow.

Part VII: Reporting and Record Keeping for Children with Environmental Intervention Blood Lead Level. This part describes the PHA’s responsibilities for reporting, data collection, and record keeping relative to children with environmental intervention blood lead levels that are less than six years of age, and are receiving HCV assistance.

Part VIII: Determination of Insufficient Funding. This part describes the PHA’s policies for determining if there is sufficient funding to issue vouchers, to approve moves to higher cost units or areas, and to continue assistance for all participant families.

Part IX: Violence against Women Act (VAWA): Notification, Documentation, Confidentiality. This part contains key terms used in VAWA and describes requirements related to notifying families and owners about their rights and responsibilities under VAWA; requesting documentation from victims of domestic violence, dating violence, sexual assault and stalking; and maintaining the confidentiality of information obtained from victims.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
PART I: ADMINISTRATIVE FEE RESERVE [24 CFR 982.155]
The PHA will maintain administrative fee reserves, or unrestricted net assets (UNP) for the program to pay program administrative expenses in excess of administrative fees paid by HUD for a PHA fiscal year. HUD appropriations acts beginning with FFY 2004 have specified that administrative fee funding may be used only for activated related to the provision of HCV assistance, including related development activities. Administrative fees that remain in the UNP account from funding provided prior to 2004 may be used for “other housing purposes permitted by state and local law,” in accordance with 24 CFR 982.155(b)(1).

If a PHA has not adequately administered its HCV program, HUD may prohibit use of funds in the UNP account and may direct the PHA to use funds in that account to improve administration of the program, for HCV HAP expenses, or to reimburse ineligible expenses in accordance with the regulation at 24 CFR 982.155(b)(3).

Roseville Housing Authority (RHA) Policy
Expenditures from the UNP account will be made in accordance with all applicable federal requirements.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
PART II: SETTING PROGRAM STANDARDS AND SCHEDULES
16-II.A. OVERVIEW
Although many of the program’s requirements are established centrally by HUD, the HCV program’s regulations recognize that some flexibility is required to allow the PHA to adapt the program to local conditions. This part discusses how the PHA establishes and updates certain schedules and standards that are used to administer the program locally. Details about how these schedules are applied to individual families are provided in other chapters. The schedules and standards discussed here include:
• Payment Standards, which dictate the maximum subsidy a family can receive (application of the Payment Standards is discussed in Chapter 6); and
• Utility Allowances, which specify how a family’s payment should be adjusted to accountfor tenant-paid utilities (application of utility allowances is discussed in Chapter 6).

Roseville Housing Authority (RHA) Policy
Copies of the Payment Standard and utility allowance schedules are available for review in RHA’s office during normal business hours or online at www.roseville.ca.gov/rha.

Families, owners, and members of the public may submit written comments on the schedules discussed in this part, at any time, for consideration during the next revision cycle.

Establishing and updating the PHA passbook rate, which is used to calculate imputed income from assets, is covered in Chapter 6 (see Section 6-I.G.) 16-II.B. PAYMENT STANDARDS [24 CFR 982.503; HCV GB, Chapter 7] The Payment Standard sets the maximum subsidy payment a family can receive from the PHA each month [24 CFR 982.505(a)]. Payment Standards are based on Fair Market Rents (FMRs) published annually by HUD. FMRs are set at a percentile within the rent distribution of standard quality rental housing units in each FMR area. For most jurisdictions FMRs are set at the 40th percentile of rents in the market area.

The PHA must establish a Payment Standard schedule that establishes Payment Standard amounts for each FMR area within the PHA’s jurisdiction, and for each unit size within each of the FMR areas. For each unit size, the PHA may establish a single Payment Standard amount for the whole FMR area, or may set different Payment Standards for different parts of the FMR area. Unless HUD grants an exception, the PHA is required to establish a Payment Standard within a “basic range” established by HUD – between 90 and 110 percent of the published FMR for each unit size.

Updating Payment Standards
When HUD updates its FMRs, the PHA must update its Payment Standards if the standards are no longer within the basic range [24 CFR 982.503(b)]. HUD may require the PHA to make

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
further adjustments if it determines that rent burdens for assisted families in the PHA’s jurisdiction are unacceptably high 24 CFR 982.503(g)].

Roseville Housing Authority (RHA) Policy
RHA will review the appropriateness of the Payment Standards when the new FMR is published, and at other times as deemed necessary. In addition to ensuring the Payment Standards are always within the “basic range” RHA will consider the following factors when determining whether an adjustment should be made to the Payment Standard schedule:

1. Funding Availability: RHA will review the budget to determine the impact projected subsidy adjustments will have on funding available for the program and the number of families served. RHA will compare the number of families who could be served under revised Payment Standard amounts with the number assisted under current Payment Standard amounts.

2. Rent Burden of Participating Families: Rent burden will be determined by identifying the percentage of families, for each unit size, that are payingmore than 30 percent of their monthly adjusted income as the family share. When 40 percent or more of families, for any given unit size, are paying more than 30 percent of adjusted monthly income as the family share, RHA may consider increasing the Payment Standard for the impacted bedroom size. In evaluating rent burdens, RHA will not include families renting a larger unit than their family voucher size.

3. Quality of Units Selected: RHA will review the quality of units selected by participant families when making the determination of the percent ofincome families are paying for housing, to ensure that Payment Standard increases are only made when needed for adequate quality housing.

Changes to Payment Standard amounts will be effective as soon as possible based on when FMRs are published and when the analysis of Payment Standard is complete.

Exception Payment Standards [982.503(c)]
The PHA must request HUD approval to establish Payment Standards that are higher than the basic range. At HUD’s sole discretion, HUD may approve a Payment Standard amount that is higher than the basic range for a designated part of the FMR area. HUD may approve an exception Payment Standard amount (in accordance with program requirements) for all units, or for all units of a given size, leased by program families in the exception area. Any PHA with jurisdiction in the exception area may use the HUD-approved exception Payment Standard amount. The total population of all HUD-approved exception areas in an FMR area may not include more than 50 percent of the population of the FMR area.

Unit-by-Unit Exceptions [24 CFR 982.503(c)(2)(ii), 24 CFR 982.505(d), Notice PIH 2010-26] Unit-by-unit exceptions to the PHA’s Payment Standards generally are not permitted. However, an exception may be made as a reasonable accommodation for a family that includes a person with disabilities. (See Chapter 2 for a discussion of reasonable accommodations.) This type of exception does not affect the PHA’s Payment Standard schedule.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
When needed as a reasonable accommodation, the PHA may make an exception to the Payment Standard without HUD approval if the exception amount does not exceed 110 percent of the applicable FMR. The PHA may request HUD approval for an exception to the Payment Standard for a particular family if the required amount falls between 110 and 120 percent of the FMR.

Roseville Housing Authority (RHA) Policy
A family that requires a reasonable accommodation may request a higher Payment Standard at the time the Request for Tenancy Approval (RFTA) is submitted. The family must document the need for the exception. In order to approve an exception, or request an exception from HUD, RHA must determine that:

1. There is a shortage of affordable units that would be appropriate for the family;

2. The family's TTP would otherwise exceed 40 percent of adjustedmonthly income; and

3. The rent for the unit is reasonable.
"Success Rate" Payment Standard Amounts [24 CFR 982.503(e)] If a substantial percentage of families have difficulty finding a suitable unit, the PHA may request a “success rate Payment Standard” that applies to the entire jurisdiction. If approved by HUD, a success rate Payment Standard allows the PHA to set its Payment Standards at 90-110 percent of a higher FMR (the 50th, rather than the 40th percentile FMR). To support the request, the PHA must demonstrate that during the most recent 6-month period for which information is available:
• Fewer than 75 percent of families who were issued vouchers became participants; • The PHA had established Payment Standards for all unit sizes, and for the entire jurisdiction, at 110 percent of the published FMR; and
• The PHA had a policy of allowing voucher holders who made sustained efforts to locate units at least 90 days to search for a unit.

Although HUD approves the success rate Payment Standard for all unit sizes in the FMR area, the PHA may choose to adjust the Payment Standard for only some unit sizes in all, or a designated part, of the PHA’s jurisdiction within the FMR area.

Decreases in the Payment Standard below the Basic Range [24 CFR 982.503(d)] The PHA must request HUD approval to establish a Payment Standard amount that is lower than the basic range. At HUD’s sole discretion, HUD may approve establishment of a Payment Standard lower than the basic range. HUD will not approve a lower Payment Standard if the family share for more than 40 percent of program participants exceeds 30 percent of adjusted monthly income.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
16-II.C. UTILITY ALLOWANCES [24 CFR 982.517]
A PHA-established utility allowance schedule is used in determining family share and PHA subsidy. The PHA must maintain a utility allowance schedule for (1) all tenant-paid utilities, (2) the cost of tenant-supplied refrigerators and ranges, and (3) other tenant-paid housing services such as trash collection.

The utility allowance schedule must be determined based on the typical cost of utilities and services paid by energy-conservative households that occupy housing of similar size and type in the same locality.

The utility allowance must include the utilities and services that are necessary in the locality to provide housing that complies with housing quality standards. Costs for telephone, cable/satellite television, and internet services are not included in the utility allowance schedule.

In the utility allowance schedule, the PHA must classify utilities and other housing services according to the following general categories: space heating; air conditioning; cooking; water heating; water; sewer; trash collection; other electric; cost of tenant-supplied refrigerator; cost of tenant-supplied range; and other specified housing services.

The cost of each utility and housing service must be stated separately by unit size and type.

Air Conditioning
An allowance for air-conditioning must be provided when the majority of housing units in the market have central air-conditioning or are wired for tenant-installed air conditioners.

Roseville Housing Authority (RHA) Policy
RHA has included an allowance for air-conditioning in its schedule. Central airconditioning or a portable, window or wall air conditioner must be present in a unit before RHA will apply this allowance to a family’s rent and subsidy calculations. A swamp cooler does not qualify for the air-conditioning allowance.

Reasonable Accommodation
HCV program regulations require a PHA to approve a utility allowance amount higher than shown on the PHA’s schedule if a higher allowance is needed as a reasonable accommodation for a family member with a disability. For example, if a family member with a disabilityrequires such an accommodation, the PHA will approve an allowance for air-conditioning, even if the PHA has determined that an allowance for air-conditioning generally is not needed (See Chapter 2 for policies regarding the request and approval of reasonable accommodations).

Utility Allowance Revisions
The PHA must review its schedule of utility allowances each year, and must revise the schedule if there has been a change of 10 percent or more in any utility rate since the last time the allowance for that utility was revised.

The PHA must maintain information supporting its annual review of utility allowance and any revisions made in its utility allowance schedule.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
PART III: INFORMAL REVIEWS AND HEARINGS
16-III.A. OVERVIEW
Both applicants and participants have the right to disagree with, and appeal, certain decisions of the PHA that may adversely affect them. PHA decisions that may be appealed by applicants and participants are discussed in this section.

The process for applicant appeals of PHA decisions is called the “informal review.” For participants (or applicants denied admission because of citizenship issues), the appeal process is called an “informal hearing”. PHAs are required to include informal review procedures for applicants, and informal hearing procedures for participants in their administrative plans [24 CFR 982.54(d)(12) and (13)].
16-III.B. INFORMAL REVIEWS
Informal reviews are provided for program applicants. An applicant is someone who has applied for admission to the program, but is not yet a participant in the program. Informal reviews are intended to provide a “minimum hearing requirement” [24 CFR 982.554], and need not be as elaborate as the informal hearing requirements ([Federal Register 60, no. 127 (3 July 1995):34690]).

Decisions Subject to Informal Review
The PHA must give an applicant the opportunity for an informal review of a decision denying assistance [24 CFR 982.554(a)]. Denial of assistance may include any or all of the following [24 CFR 982.552(a)(2)]:
• Denying listing on the PHA waiting list
• Denying or withdrawing a voucher
• Refusing to enter into a HAP contract or approve a lease • Refusing to process or provide assistance under portability procedures Informal reviews are not required for the following reasons [24 CFR 982.554(c)]:
• Discretionary administrative determinations by the PHA • General policy issues or class grievances
• A determination of the family voucher size under the PHA subsidy standards • A PHA determination not to approve an extension or suspension of a voucher term • A PHA determination not to grant approval of the tenancy • A PHA determination that the unit is not in compliance with the HQS • A PHA determination that the unit is not in accordance with the HQS due to family size or composition
Roseville Housing Authority (RHA) Policy
RHA will only offer an informal review to applicants for whom assistance is being denied. Denial of assistance includes: denying placement on RHA waiting list; denying or withdrawing a voucher; refusing to enter into a HAP contract or approve a lease; refusing to process or provide assistance under portability procedures.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Notice to the Applicant [24 CFR 982.554(a)]
The PHA must give an applicant prompt notice of a decision denying assistance. The noticemust contain a brief statement of the reasons for the PHA decision, and must also state that the applicant may request an informal review of the decision. The notice must describe how to obtain the informal review.

Scheduling an Informal Review
Roseville Housing Authority (RHA) Policy
A request for an informal review must be made in writing and delivered to RHA either in person or by first class mail, by the close of the business day, no later than 14 calendar days from the date of RHA’s denial of assistance.

Informal Review Procedures [24 CFR 982.554(b)]
Roseville Housing Authority (RHA) Policy
The informal review must be conducted by a person other than the one who made or approved the decision under review and other than a subordinate of this person.

The informal review will consist of consideration of written information provided by the applicant regarding their objections to the decision of RHA. The applicant may also provide additional back-up documentation to be considered as part of their review.

Informal Review Decision [24 CFR 982.554(b)]
The PHA must notify the applicant of the PHA’s final decision, including a brief statement of the reasons for the final decision.

Roseville Housing Authority (RHA) Policy
In rendering a decision, RHA will evaluate the following matters:
• Whether or not the grounds for denial were stated factually in the notice to the family.
• The validity of grounds for denial of assistance. If the grounds for denial arenot specified in the regulations, then the decision to deny assistance will be overturned.
• The validity of the evidence. RHA will evaluate whether the facts presented prove the grounds for denial of assistance. If the facts prove that there are grounds for denial, and the denial is required by HUD, RHA will uphold the decision to deny assistance.
• If the facts prove the grounds for denial, and the denial is discretionary, RHA will consider the recommendation of the person conducting the informal review in making the final decision whether to deny assistance.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
RHA will notify the applicant of the final decision, including a statement explaining the reason(s) for the decision. The notice will be mailed within 14 calendar days of the informal review, to the applicant.

If the decision to deny assistance is overturned as a result of the informal review, processing of their application will resume.

If the family fails to provide information needed to complete their informal review, the denial of placement on the wait list or admission will stand and the family will be notified.
16-III.C. INFORMAL HEARINGS FOR PARTICIPANTS [24 CFR 982.555] PHAs must offer an informal hearing for certain PHA determinations relating to the individual circumstances of a participant family. A participant is defined as a family that has been admitted to the PHA’s HCV program and is currently assisted in the program. The purpose of the informal hearing is to consider whether the PHA’s decisions related to the family’s circumstances are in accordance with the law, HUD regulations and PHA policies.

The PHA is not permitted to terminate a family’s assistance until the time allowed for the family to request an informal hearing has elapsed, and any requested hearing has been completed.

Termination of assistance for a participant may include any or all of the following:
• Refusing to enter into a HAP contract or approve a lease • Terminating housing assistance payments under an outstanding HAP contract • Refusing to process or provide assistance under portability procedures Decisions Subject to Informal Hearing
Circumstances for which the PHA must give a participant family an opportunity for an informal hearing are as follows:
• A determination of the family’s annual or adjusted income, and the use of such income to compute the housing assistance payment
• A determination of the appropriate utility allowance (if any) for tenant-paid utilities from the PHA utility allowance schedule
• A determination of the family unit size under the PHA’s subsidystandards • A determination to terminate assistance for a participant family because of thefamily’s actions or failure to act
• A determination to terminate assistance because the participant has been absent from the assisted unit for longer than the maximum period permitted under PHA policy and HUD rules
• A determination to terminate a family’s Family Self Sufficiency contract, withhold supportive services, or propose forfeiture of the family’s escrow account [24 CFR 984.303(i)]

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Circumstances for which an informal hearing is not required are as follows:
• Discretionary administrative determinations by the PHA • General policy issues or class grievances
• Establishment of the PHA schedule of utility allowances for families in the program • A PHA determination not to approve an extension or suspension of a voucher term • A PHA determination not to approve a unit or tenancy
• A PHA determination that a unit selected by the applicant is not in compliance with the HQS
• A PHA determination that the unit is not in accordance with HQS because of family size • A determination by the PHA to exercise or not to exercise any right or remedy against an owner under a HAP contract
Roseville Housing Authority (RHA) Policy
RHA will offer participants the opportunity for an informal hearing when required by the Federal regulations as cited above.

Informal Hearing Procedures
Notice to the Family [24 CFR 982.555(c)]
When the PHA makes a decision that is subject to informal hearing procedures, the PHA must inform the family of its right to an informal hearing at the same time that it informs the family of the decision.

For decisions related to the family’s annual or adjusted income, the determination of the appropriate utility allowance, and the determination of the family voucher size, the PHA must notify the family that they may ask for an explanation of the basis of the determination, and that if they do not agree with the decision, they may request an informal hearing on the decision.

For decisions related to the termination of the family’s assistance, or the denial of a family’s request for an exception to the PHA’s subsidy standards, the notice must contain a brief statement of the reasons for the decision, a statement that if the family does not agree with the decision, the family may request an informal hearing on the decision, and a statement of the deadline for the family to request an informal hearing.

Roseville Housing Authority (RHA) Policy
In cases where RHA makes a decision for which an informal hearing must be offered, the notice to the family will include all of the following:

1. The proposed action or decision of RHA;

2. The date the proposed action will take place;

3. A statement of the family’s right to an explanation of the basis for RHA’s decision;

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016

4. A statement that if the family does not agree with the decision the familymay request an informal hearing of the decision; and

5. A deadline for the family to request the informal hearing.

Scheduling an Informal Hearing [24 CFR 982.555(d)]
When an informal hearing is required, the PHA must proceed with the hearing in a reasonably expeditious manner upon the request of the family.

Roseville Housing Authority (RHA) Policy
A request for an informal hearing must be made in writing and delivered to RHA either in person or by first class mail, by the close of the business day, no later than 14 calendar days from the date of RHA’s decision or notice to terminate assistance.

RHA will schedule and send written notice of the informal hearing to the family when the hearing has been scheduled. The family may request to reschedule a hearing for “good cause”, or if it is needed as a reasonable accommodation for a person with disabilities. “Good cause” is defined as an unavoidable conflict which seriously affects the health, safety or welfare of the family. Requests to reschedule a hearing must be made in writing prior to the hearing date. At its discretion, RHA may request documentation of the “good cause” prior to rescheduling the hearing.

If the appellant does not appear, or appears later than ten minutes after the scheduled time, and was unable to reschedule the hearing in advance due to the nature of the conflict, the family must contact RHA within 24 hours of thescheduled hearing date, excluding weekends and holidays. RHA will reschedule the hearing only if the family can show good cause for the failure to appear, or if it is needed as a reasonable accommodation for a person with disabilities. If there was no good cause for failing to appear, the appellant forfeits his right to a hearing.

Pre-Hearing Right to Discovery [24 CFR 982.555(e)]
Participants and the PHA are permitted pre-hearing discovery rights. The family must be given the opportunity to examine before the hearing any PHA documents that are directly relevant to the hearing. The family must be allowed to copy any such documents at their own expense. If the PHA does not make the document available for examination on request of the family, the PHA may not rely on the document at the hearing.

The PHA hearing procedures may provide that the PHA must be given the opportunity to examine at the PHA offices before the hearing, any family documents that are directly relevantto the hearing. The PHA must be allowed to copy any such document at the PHA’s expense. If the family does not make the document available for examination on request of the PHA, the family may not rely on the document at the hearing.

For the purpose of informal hearings, documents include records and regulations.

Roseville Housing Authority (RHA) Policy
The family must request discovery of RHA documents no later than 12:00 p.m. on the business day prior to the scheduled hearing date.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
RHA must be given an opportunity to examine at the RHA offices before the hearing any family documents that are directly relevant to the hearing. Any documents presented by the family at the time of the hearing may delay the timely rendering of the Hearing Officer’s decision; however, the documents will be admitted for consideration, just as Witness testimony will be considered at the time of the hearing.

Participant’s Right to Bring Counsel [24 CFR 982.555(e)(3)] At its own expense, the family may be represented by a lawyer or other representative at the informal hearing.

Roseville Housing Authority (RHA) Policy
If the appellant will be represented by an attorney, they must notify RHA within 7 days from the date of the hearing appointment letter so that RHA can arrange to have legal representation. If necessary the hearing may be rescheduled to a later date to accommodate the attorney for RHA.

Informal Hearing Officer [24 CFR 982.555(e)(4)]
Informal hearings will be conducted by a person or persons approved by the PHA, other than the person who made or approved the decision or a subordinate of the person who made or approved the decision.

Roseville Housing Authority (RHA) Policy
An audio recording of the hearing may be made to assist the Hearing Officer in preparing the hearing decision. If a recoding has been made, once the hearing decision has been completed, the audio file will be destroyed. An exception to this policy would be if a copy of the recording is requested by the client at the hearing.

When a copy of the recording is provided to the client, a copy will also be retained in the client file.

Attendance at the Informal Hearing
Roseville Housing Authority (RHA) Policy
Hearings will be attended by a hearing officer, the participant and applicable RHA staff and may be attended by:
• Witnesses for RHA and/or the participant
• The participant’s counsel or other representative
• Any other person approved by RHA as a reasonable accommodation for a person with a disability
Conduct at Hearings
The person who conducts the hearing may regulate the conduct of the hearing in accordance with the PHA’s hearing procedures [24 CFR 982.555(4)(ii)].

Roseville Housing Authority (RHA) Policy
The Hearing Officer is responsible to manage the order of business and to ensure that hearings are conducted in a professional and businesslike manner. Attendees

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
are expected to comply with all hearing procedures established by the Hearing Officer and guidelines for conduct. Any person demonstrating disruptive, abusive or otherwise inappropriate behavior will be excused from the hearing at the discretion of the Hearing Officer.

Evidence [24 CFR 982.555(e)(5)]
The PHA and the family must be given the opportunity to present evidence and question any witnesses. In general, all evidence is admissible at an informal hearing. Evidence may be considered without regard to admissibility under the rules of evidence applicable to judicial proceedings.

Roseville Housing Authority (RHA) Policy
Any evidence to be considered by the Hearing Officer must be presented at the time of the hearing. There are four categories of evidence.

1. Oral evidence: the testimony of witnesses

2. Documentary evidence: a writing which is relevant to the case, for example,a letter written to RHA. Writings include all forms of recorded communication or representation, including letters, words, pictures, sounds, videotapes or symbols or combinations thereof.

3. Demonstrative evidence: Evidence created specifically for the hearing and presented as an illustrative aid to assist the hearing officer, such as a model, a chart or other diagram.

4. Real evidence: A tangible item relating directly to the case.

Hearsay Evidence is evidence of a statement that was made other than by a witness while testifying at the hearing and that is offered to prove the truth of the matter.

Even though evidence, including hearsay, is generally admissible, hearsay evidence alone cannot be used as the sole basis for the hearing officer’s decision.

If either RHA or the family fail to comply with the discoveryrequirements described above, the hearing officer will refuse to admit such evidence.

Other than the failure of a party to comply with discovery, the hearing officer has the authority to overrule any objections to evidence.

Hearing Officer’s Decision [24 CFR 982.555(e)(6)]
The person who conducts the hearing must issue a written decision, stating the reasons for the decision. Factual determinations relating to the individual circumstances of the family must be based on a preponderance of evidence presented at the hearing. A copy of the hearing decision must be furnished promptly to the family.

Roseville Housing Authority (RHA) Policy
In rendering a decision, the Hearing Officer will consider the following matters:

1. RHA Notice to the Family: The Hearing Officer will determine if the reasons for RHA’s decision are factually stated in the Notice.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016

2. Discovery: The hearing officer will determine if RHA and the family were given the opportunity to examine any relevant documents in accordancewith RHA policy.

3. RHA Evidence to Support RHA Decision: The evidence consists of the facts presented. The Hearing Officer will evaluate the facts to determine if they support RHA’s conclusion.

4. Validity of Grounds for Termination of Assistance (when applicable): The Hearing Officer will determine if the termination of assistance is for one of the grounds specified in the HUD regulations and RHA policies. If the grounds for termination are not specified in the regulations or in compliance with RHA policies, then the decision of RHA will be overturned.

The Hearing Officer will issue a written decision to the family and RHA no later than 14 calendar days after the hearing. The report will contain the following information:
• Hearing information:

1. Name of the participant;

2. Date, time and place of the hearing;

3. Name of the Hearing Officer;

4. The hearing decision and the basis for the decision. • If the decision is to uphold the proposed termination, the date of termination will be 45 days from the date of the hearing decision letter.

Procedures for Rehearing or Further Hearing
Roseville Housing Authority (RHA) Policy
The Hearing Officer may ask the family for additional information and/or might adjourn the hearing in order to reconvene at a later date, before reaching a decision.

If the family misses an appointment or deadline ordered by the hearing officer, the action of RHA will take effect and another hearing will not be granted.

PHA Notice of Final Decision [24 CFR 982.555(f)]
The PHA is not bound by the decision of the Hearing Officer for matters in which the PHA is not required to provide an opportunity for a hearing, decisions that exceed the authority of the Hearing Officer, decisions that conflict with or contradict HUD regulations, requirements, or are otherwise contrary to federal, state or local laws.

If the PHA determines it is not bound by the Hearing Officer’s decision in accordance with HUD regulations, the PHA must promptly notify the family of the determination and the reason for the determination.

Roseville Housing Authority (RHA) Policy
RHA will mail the notice of final decision to the participant and their representative.

This notice will be sent by first-class mail, postage pre-paid with an affidavit of

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
mailing enclosed. A copy of the notice of final decision along with the original proof mailing will be maintained in RHA’s file.
16-III.D. HEARING AND APPEAL PROVISIONS FOR NON-CITIZENS [24 CFR 5.514] Denial or termination of assistance based on immigration status is subject to special hearing and notice rules. Applicants who are denied assistance due to immigration status are entitled to an informal hearing, not an informal review.

Assistance to a family may not be delayed, denied, or terminated on the basis of immigration status at any time prior to a decision under the United States Citizenship and Immigration Services (USCIS) appeal process. Assistance to a family may not be terminated or denied while the PHA hearing is pending, but assistance to an applicant may be delayed pending the completion of the informal hearing.

A decision against a family member, issued in accordance with the USCIS appeal process or the PHA informal hearing process, does not preclude the family from exercising the right, that may otherwise be available, to seek redress directly through judicial procedures.

Notice of Denial or Termination of Assistance [24 CFR 5.514(d)] The notice of denial or termination of assistance for noncitizens must advise the family:
• That financial assistance will be denied or terminated, and provide a brief explanation of the reasons for the proposed denial or termination of assistance. • The family may be eligible for proration of assistance. • In the case of a participant, the criteria and procedures for obtaining relief under the provisions for preservation of families [24 CFR 5.514 and 5.518]. • That the family has a right to request an appeal to the USCIS of the results of secondary verification of immigration status and to submit additional documentation or explanation in support of the appeal.
• That the family has a right to request an informal hearing with the PHA either upon completion of the USCIS appeal or in lieu of the USCIS appeal. • For applicants, assistance may not be delayed until the conclusion of the USCIS appeal process, but assistance may be delayed during the period of the informal hearing process.

USCIS Appeal Process [24 CFR 5.514(e)]
When the PHA receives notification that the USCIS secondary verification failed to confirm eligible immigration status, the PHA must notify the family of the results of the USCIS verification. The family will have 30 calendar days from the date of the notification to request an appeal of the USCIS results. The request for appeal must be made by the family in writing directly to the USCIS. The family must provide the PHA with a copy of the written request for appeal and the proof of mailing.

Roseville Housing Authority (RHA) Policy
RHA will notify the family in writing of the results of the USCIS secondary verification within 14 calendar days of receiving the results.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
The family must provide RHA with a copy of the written request for appeal and proof of mailing within 14 calendar days of sending the request to the USCIS.

The family must forward to the designated USCIS office any additional documentation or written explanation in support of the appeal. This material must include a copy of the USCIS document verification request (used to process the secondary request) or such other form specified by the USCIS, and a letter indicating that the family is requesting an appeal of the USCIS immigration status verification results.

The USCIS will notify the family, with a copy to the PHA, of its decision. When the USCIS notifies the PHA of the decision, the PHA must notify the family of its right to request an informal hearing.

Roseville Housing Authority (RHA) Policy
RHA will send written notice to the family of its right to request an informal hearing within 14 calendar days of receiving notice of the USCIS decision regarding the family’s immigration status.

Informal Hearing Procedures for Applicants [24 CFR 5.514(f)] After notification of the USCIS decision on appeal, or in lieu of an appeal to the USCIS, the family may request that the PHA provide a hearing. The request for a hearing must be made either within 30 days of receipt of the PHA notice of denial, or within 30 days of receipt of the USCIS appeal decision.

The informal hearing procedures for applicant families are described below.

Informal Hearing Officer
The PHA must provide an informal hearing before an impartial individual, other than a person who made or approved the decision under review, and other than a person who is a subordinate of the person who made or approved the decision.

Evidence
The family must be provided the opportunity to examine and copy at the family’s expense, at a reasonable time in advance of the hearing, any documents in the possession of the PHA pertaining to the family’s eligibility status, or in the possession of the USCIS (as permitted by USCIS requirements), including any records and regulations that may be relevant to the hearing.

The family must be provided the opportunity to present evidence and arguments in support of eligible status. Evidence may be considered without regard to admissibility under the rules of evidence applicable to judicial proceedings.

The family must also be provided the opportunity to refute evidence relied upon by the PHA, and to confront and cross-examine all witnesses on whose testimony or information the PHA relies.

Representation and Interpretive Services
The family is entitled to be represented by an attorney or other designee, at the family’s expense, and to have such person make statements on the family’s behalf.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Roseville Housing Authority (RHA) Policy
If the appellant will be represented by an attorney, they must notify RHA within 7 days from the date of the hearing appointment letter so that RHA can arrange to have legal representation. If necessary the hearing may be rescheduled to a later date to accommodate the attorney for RHA.

The family is entitled to arrange for an interpreter to attend the hearing, at the expense of the family, or the PHA, as may be agreed upon by the two parties.

Roseville Housing Authority (RHA) Policy
If interpretation services are provided by RHA, they may be conducted via conference call versus onsite language interpretation.

Recording of the Hearing
The family is entitled to have the hearing recorded by audiotape. The PHA may, but is not required to provide a transcript of the hearing.

Hearing Decision
The PHA must provide the family with a written final decision, based solely on the facts presented at the hearing, within 14 calendar days of the date of the informal hearing. The decision must state the basis for the decision.

Informal Hearing Procedures for Residents [24 CFR 5.514(f)] After notification of the USCIS decision on appeal, or in lieu of an appeal to the USCIS, the family may request that the PHA provide a hearing. The request for a hearing must be made either within 30 days of receipt of the PHA notice of termination, or within 30 days of receipt of the USCIS appeal decision.

For the informal hearing procedures that apply to participant families whose assistance is being terminated based on immigration status, see Section 16-III.C.

Retention of Documents [24 CFR 5.514(h)]
The PHA must retain for a minimum of 5 years the following documents that may have been submitted to the PHA by the family, or provided to the PHA as part of the USCIS appeal or the PHA informal hearing process:
• The application for assistance
• The form completed by the family for income reexamination • Photocopies of any original documents, including original USCIS documents • The signed verification consent form
• The USCIS verification results
• The request for a USCIS appeal
• The final USCIS determination
• The request for an informal hearing
• The final informal hearing decision

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
PART IV: OWNER OR FAMILY DEBTS TO THE PHA
16-IV.A. OVERVIEW
PHAs are required to include in the Administrative Plan, policies concerning repayment by a family of amounts owed to the PHA [24 CFR 982.54]. This part describes the PHA’s policies for recovery of monies owed to the PHA by families or owners.

Roseville Housing Authority (RHA) Policy
When an action or inaction of an owner or participant family results in the overpayment of housing assistance, RHA holds the owner or participant family liable to return any overpayments to RHA.

RHA will enter into repayment agreements in accordance with the policies contained in this part as a means to recover overpayments.

When an owner or participant participant family refuses to repay monies owed to RHA, RHA will utilize other available collection alternatives including, but not limited to, the following:
• Collection agencies
• Small claims court
• Civil law suit
• State income tax off-set program
16-IV.B. REPAYMENT POLICY
Owner Debts to the PHA
Roseville Housing Authority (RHA) Policy
• Any amount due to RHA by an owner must be repaid by the owner within 30 calendar days of RHA determination of the debt.
• If the owner fails to repay the debt within the required time frame and is entitled to future HAP payments, RHA will reduce the future HAP payments by the amount owed until the debt is paid in full.
• If the owner refuses to repay the debt, RHA will ban the owner from future participation in the program and pursue other means of collection.

Family Debts to the PHA
Roseville Housing Authority (RHA) Policy
• Any amount due to RHA by an HCV participant must be repaid by the family. If the family is unable to repay the debt within 30 days, RHA may offer to enter into a Repayment Agreement in accordance with RHA’s policies.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
• If the participant family refuses to repay the debt, enter into a Repayment Agreement, or breaches a Repayment Agreement, RHA will terminate the assistance upon notification to the family and pursue other means of collection.

Repayment Agreement [24 CFR 792.103]
The term Repayment Agreement refers to a formal written document signed by a tenant participant family or owner and provided to the PHA in which a tenant participant family or owner acknowledges a debt in a specific amount and agrees to repay the amount due at specific time periods.

Repayment Agreement Guidelines
Roseville Housing Authority (RHA) Policy
• When calculating a Repayment Agreement, unreported income will begin to be counted the month following the start of the unreported income. • If the unreported income, calculated with all other income, does not result inan increase of >$400 per month, a Repayment Agreement is not required as the RHA would not have processed an interim reexamination for the income had it been reported.
• If the unreported income, calculated with all other income, does not initially result in an increase of >$400 per month, the Repayment Agreement calculations will begin the first month that the change in income results in an increase of income of >$400 per month.
• If during the calculation of the Repayment Agreement there are some months of underpaid HAP, those months of underpaid HAP will be included in the calculations to determine the total amount of overpaid HAP. If the final result is an underpayment of HAP, there will be no Repayment Agreement, and there will be no payment of the underpaid HAP that resulted from unreportedincome. • The RHA 30 day’s notice of increased tenant rent is forfeited for failing toreport the increased income.

Payment Thresholds
Roseville Housing Authority (RHA) Policy
The amount of monthly payment will be based on amount owed as follows:
- The minimum monthly payment will be $50.00
- All amounts owed must be paid within 3 years
- All payment amounts will be rounded up to the nearest $5.00 Written requests will be considered to reduce monthly payments as cited above in cases of hardship.

Execution of the Agreement
Roseville Housing Authority (RHA) Policy
All adult household members must sign the Repayment Agreement. RHA will not consider a Repayment Agreement valid or enforceable until all required signatures have been obtained.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
The head of household and spouse/co-head (if applicable) must sign the Repayment Agreement.

Due Dates
Roseville Housing Authority (RHA) Policy
All payments are due by the close of business on the first day of the month. If the first day of the month does not fall on a business day, the due date is the close of business on the next business day.

Non-Payment
Roseville Housing Authority (RHA) Policy
Payments under a repayment agreement are due on the 1st of each month. If the full payment has not been received by the 10th of the month the payment will be considered late and a $310 late fee will be assessed. RHA will send the family a delinquency notice giving the family 14 calendar days to make the late payment and a reminder of the $130 late fee. If the payment andFailure to submit the required payment and late fee are not received by the due date ofdeadline stated in the delinquency notice it will be consideredconstitute a breach of the agreement and RHA will propose termination of the family’s current assistance and the repayment agreement will be sent referred to the City Attorney for collections.

If a payment is returned due to non-sufficient funds (NSF), a $30 NSF fee will be assessed and must be paid in addition to all other amounts owed. Following an NSF occurrence, RHA will no longer accept personal checks from the participant and will require all future payments to be made by money order or cashier’s check.

A third late payment will cause the balance of the repayment agreement to become due and payable. Notice will be sent to the family that the balance of the repayment agreement is due and payable in full in order to continue to receive rental assistance. If payment in full is not received within 30 days, RHA will propose termination of the family’s rental assistance and the repayment agreement will be sent to the City Attorney for collections.

No Offer of Repayment Agreement
Roseville Housing Authority (RHA) Policy
RHA will not enter into a Repayment Agreement if:

1. There is already a Repayment Agreement in place with the family;

2. There has previously been an overpayment of HAP for the same reason; or

3. Monies owed are a result of intentional fraud or omission.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
PART V: SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) 16 V.A. OVERVIEW
The Section 8 Management Assessment Program (SEMAP) is a tool that allows HUD to measure PHA performance in key areas to ensure program integrity and accountability. SEMAP scores translate into a rating for each PHA as high performing, standard, or troubled. Scores on individual SEMAP indicators, as well as overall SEMAP ratings, can affect the PHA in several ways.
• High-performing PHAs can be given a competitive advantage under notices of funding availability [24 CFR 985.103].
• PHAs with deficiencies on one or more indicators are required to correct the deficiencies and report to HUD [24 CFR 985.106].
• PHAs with an overall rating of “troubled” are subject to additional HUD oversight,including on-site reviews by HUD staff, a requirement to develop a corrective action plan, and monitoring to ensure the successful implementation of the corrective action plan. In addition, PHAs that are designated “troubled” may not use any part of the administrative fee reserve for other housing purposes [24 CFR 985.107].
• HUD may determine that a PHA's failure to correct identified SEMAP deficiencies or to prepare and implement a corrective action plan required by HUD constitutes a default under the ACC [24 CFR 985.109].
16-V.B. SEMAP CERTIFICATION [24 CFR 985.101]
PHAs must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. The certification must be approved by PHA board resolution and signed by the PHA executive director. If the PHA is a unit of local government or a state, a resolution approving the certification is not required, and the certification must be executed by the Section 8 program director.

PHAs with less than 250 voucher units are only required to be assessed every other PHA fiscal year. HUD will assess such PHAs annually if the PHA elects to have its performance assessed on an annual basis; or is designated as “troubled” [24 CFR 985.105].

Failure of a PHA to submit its SEMAP certification within the required time frame will result in an overall performance rating of “troubled.”
A PHA’s SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time.

Upon receipt of the PHA’s SEMAP certification, HUD will rate the PHA’s performance under each SEMAP indicator in accordance with program requirements.

HUD Verification Method
Several of the SEMAP indicators are scored based on a review of a quality control sample selected for this purpose. The PHA or the Independent Auditor must select an unbiased sample

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
that provides an adequate representation of the types of information to be assessed, in accordance with SEMAP requirements [24 CFR 985.2].

If the HUD verification method for the indicator relies on data in the Form-50058 module (formerly known as MTCS) in the PIH Information Center (PIC), and HUD determines that those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator [24 CFR 985.3].
16-V.C. SEMAP INDICATORS [24 CFR 985.3 and form HUD-52648] The table below lists each of the SEMAP indicators, contains a description of each indicator, and explains the basis for points awarded under each indicator.

A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7.

SEMAP Indicators
Indicator 1: Selection from the waiting list
Maximum Score: 15
• This indicator shows whether the PHA has written policies in its Administrative Plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. • Points are based on the percent of families that are selected from the waiting list in accordance with the PHA’s written policies, according to the PHA’s qualitycontrol sample.

Indicator 2: Rent reasonableness
Maximum Score: 20
• This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units
• Points are based on the percent of units for which the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owneris reasonable, according to the PHA’s quality control sample.

Indicator 3: Determination of adjusted income
Maximum Score: 20
• This indicator measures whether the PHA verifies and correctly determines adjusted income for each assisted family, and where applicable, uses the appropriate utility allowances for the unit leased in determining the gross rent. • Points are based on the percent of files that are calculated and verified correctly, according to the PHA’s quality controlsample.

Indicator 4: Utility allowance schedule
Maximum Score: 5
• This indicator shows whether the PHA maintains an up-to-date utility allowance schedule.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
• Points are based on whether the PHA has reviewed the utility allowance schedule and adjusted it when required, according to the PHA’s certification.

Indicator 5: HQS quality control inspections
Maximum Score: 5
• This indicator shows whether a PHA supervisor reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements for quality control of HQS inspections.
• Points are based on whether the required quality control reinspections were completed, according to the PHA’s certification.

Indicator 6: HQS enforcement
Maximum Score: 10
• This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening deficiencies are corrected within 24 hours from the inspection and all other deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. • Points are based on whether the PHA corrects all HQS deficiencies in accordance with required time frames, according to the PHA’s certification.

Indicator 7: Expanding housing opportunities
Maximum Points: 5
• Only applies to PHAs with jurisdiction in metropolitan FMR areas. • This indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs voucher holders of the full range of areas where they may lease units both inside and outside the PHA’s jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration.
• Points are based on whether the PHA has adopted and implemented written policiesin accordance with SEMAP requirements, according to the PHA’s certification.

Indicator 8: FMR limit and Payment Standards
Maximum Points: 5 points
• This indicator shows whether the PHA has adopted a Payment Standard schedule that establishes Payment Standard amounts by unit size for each FMR area in the PHA’s jurisdiction, that are within the basic range of 90 to 110 percent of the published FMR. • Points are based on whether the PHA has appropriately adopted a Payment Standard schedule(s), according to the PHA’s certification.

Indicator 9: Annual reexaminations
Maximum Points: 10
• This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months.
• Points are based on the percent of reexaminations that are more than 2 months overdue, according to data from PIC.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Indicator 10: Correct tenant rent calculations
Maximum Points: 5
• This indicator shows whether the PHA correctly calculates the family’s share of therent to owner.
• Points are based on the percent of correct calculations of family share of the rent, according to data from PIC.

Indicator 11: Pre-contract HQS inspections
Maximum Points: 5
• This indicator shows whether newly leased units pass HQS inspection on or before the effective date of the assisted lease and HAP contract.
• Points are based on the percent of newly leased units that passed HQS inspection prior to the effective date of the lease and HAP contract, according to data from PIC.

Indicator 12: Annual HQS inspections
Maximum Points: 10
• This indicator shows whether the PHA inspects each unit under contract at least annually.
• Points are based on the percent of annual HQS inspections of units under contract that are more than 2 months overdue, according to data from PIC.

Indicator 13: Lease-up
Maximum Points: 20 points
• This indicator shows whether the PHA enters HAP contracts for the number of units or funding reserved under ACC for at least one year.
• Points are based on the percent of units leased during the last completed PHA fiscal year, or the percent of allocated budget authority that has been expended by the PHA, according to data from the PHA’s last year-end operating statement that is recorded in HUD’s accounting system.

Indicator 14: Family self-sufficiency (FSS) enrollment and escrow account balances Maximum Points: 10
• Only applies to PHAs with mandatory FSS programs.
• This indicator shows whether the PHA has enrolled families in the FSS program as required, and measures the percent of current FSS participants that have had increasesin earned income which resulted in escrow account balances. • Points are based on the percent of mandatory FSS slots that are filled and the percent of families with escrow account balances, according to data from PIC.

Success Rate of Voucher Holders
Maximum Points: 5
• Only applies to PHAs that have received approval to establish success rate Payment Standard amounts, and isn’t effective until the second full PHA fiscal year followingthe date of HUD approval of success rate Payment Standard amounts. • This indicator shows whether voucher holders were successful in leasing units with voucher assistance.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
• Points are based on the percent of families that were issued vouchers, and that became participants in the voucher program.

Deconcentration Bonus Indicator
Maximum Points: 5
• Submission of data for this indicator is mandatory for a PHA using one or more Payment Standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50 percentile rent, starting with the second full PHA fiscal year following initial use of Payment Standard amounts based on the FMRs set at the 50th percentile. • Additional points are available to PHAs that have jurisdiction in metropolitan FMRareas and that choose to submit the required data.
• Points are based on whether the data that is submitted meets the requirements for bonus points.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
PART VI: RECORD KEEPING
16-VI.A. OVERVIEW
The PHA must maintain complete and accurate accounts and other records for the program in accordance with HUD requirements, in a manner that permits a speedy and effective audit. All such records must be made available to HUD or the Comptroller General of the United States upon request.

In addition, the PHA must ensure that all applicant and participant files are maintained in a way that protects an individual’s privacy rights.
16-VI.B. RECORD RETENTION [24 CFR 982.158]
During the term of each assisted lease, and for at least three years thereafter, the PHA must keep:
• A copy of the executed lease;
• The HAP contract; and
• The application from the family.

In addition, the PHA must keep the following records for at least three years:
• Records that provide income, racial, ethnic, gender, and disability status data on program applicants and participants;
• An application from each ineligible family and notice that the applicant is not eligible; • HUD-required reports;
• Unit inspection reports;
• Lead-based paint records as required by 24 CFR 35, Subpart B. • Accounts and other records supporting PHA budget and financial statements for the program;
• Records to document the basis for PHA determination that rent to owner is a reasonable rent (initially and during the term of a HAP contract); and • Other records specified by HUD.

If an informal hearing to establish a family’s citizenship status is held, longer retention requirements apply for some types of documents. For specific requirements, see Section 16- III.D., Retention of Documents.
16-VI.C. RECORDS MANAGEMENT
PHAs must maintain applicant and participant files and information in accordance with the regulatory requirements described below.

Roseville Housing Authority (RHA) Policy
All applicant and participant information will be kept in a secure location and access will be limited to authorized RHA staff.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
RHA staff will not discuss personal family information unless there is a business reason to do so. Inappropriate discussion of family information or improper disclosure of family information by staff will result in disciplinary action.

Copies of Documents
Roseville Housing Authority (RHA) Policy
If an applicant or participant request copies of file documents, RHA will determine if they are able to provide the requested documents. Certain information may only be released to the applicable household member, such as copies of adult household member’s social security card, driver’s license, EIV information or other documents containing personal information. When copies are provided, the first 9 copies will be provided at no charge. Additional copies will be charged at the rate of 5 cents each.

Privacy Act Requirements [24 CFR 5.212 and Form-9886]
The collection, maintenance, use, and dissemination of social security numbers (SSN), employer identification numbers (EIN), any information derived from these numbers, and income information of applicants and participants must be conducted, to the extent applicable, in compliance with the Privacy Act of 1974, and all other provisions of Federal, State, and local law.

Applicants and participants, including all adults in the household, are required to sign a consent form, HUD-9886, Authorization for Release of Information. This form incorporates the Federal Privacy Act Statement and describes how the information collected using the form may be used, and under what conditions HUD or the PHA may release the information collected.

Upfront Income Verification (UIV) Records
PHAs that access UIV data through HUD’s Enterprise Income Verification (EIV) system are required to adopt and follow specific security procedures to ensure that all EIV data is protected in accordance with federal laws, regardless of the media on which the data is recorded (e.g. electronic, paper). These requirements are contained in the HUD-issued document, Enterprise Income Verification (EIV) System, Security Procedures for Upfront Income Verification data.

Roseville Housing Authority (RHA) Policy
Prior to utilizing HUD’s EIV system, RHA will adopt and implement EIV security procedures required by HUD.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Criminal Records
Pursuant to California Penal Code Section 11105.03, local law enforcement agencies are authorized to provide state criminal summary history information obtained through CLETS (California Law Enforcement Telecommunications System) to the PHA for purposes of screening prospective participants. The PHA may only disclose the criminal conviction records which the PHA receives from a law enforcement agency to officers or employees of the PHA, or to authorized representatives of the PHA who have a job-related need to have access to the information [24 CFR 5.903(e)].

The PHA must establish and implement a system of records management that ensures that any criminal record received by the PHA from a law enforcement agency is maintained confidentially, not misused or improperly disseminated, and destroyed, once the purpose for which the record was requested has been accomplished, including expiration of the period for filing a challenge to the PHA action without institution of a challenge or final disposition of any such litigation [24 CFR 5.903(g)].

The PHA must establish and implement a system of records management that ensures that any sex offender registration information received by the PHA from a State or local agency is maintained confidentially, not misused or improperly disseminated, and destroyed, once the purpose for which the record was requested has been accomplished, including expiration of the period for filing a challenge to the PHA action without institution of a challenge or final disposition of any such litigation. However, a record of the screening, including the type of screening and the date performed must be retained [Notice PIH 2012-28].This requirement does not apply to information that is public information, or is obtained by a PHA other than under 24 CFR 5.905.

Roseville Housing Authority (RHA) Policy
RHA conducts criminal background checks on all adult household members at new admission and whenever an adult (age 18 or older) is added to an assisted household, as authorized under 24 CFR 5.903 and 24 CFR 982.553.

RHA will determine whether any adult household member has engaged in:
○ Violent criminal activity
○ Drug-related criminal activity
○ Criminal activity threatening the health, safety, or peaceful enjoyment of others
○ Methamphetamine manufacture on federally assisted property ○ Any lifetime sex-offender registration offense (24 CFR 982.553(a)(2)(i)) RHA will conduct a nationwide sex-offender check using the Dru Sjodin National Sex Offender Public Website.

All screening is completed exclusively through Live Scan fingerprinting at the RHA office. Fingerprints are transmitted electronically to the FBI via NCR, an FBI-approved channeler, which returns the results to RHA.

RHA may also use non-federal criminal history sources as permitted by 24 CFR

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016

5.903.

Criminal history information obtained under 24 CFR 5.903 is confidential and stored in secure, restricted-access locations.

Under 24 CFR 5.903(f), RHA will provide an individual with a copy of their own criminal history only when the individual:

1. The request is sSubmitsted the request in writing;

2. The individual aAppears in person; and

3. Presents valid government-issued photo identification.

No criminal background records will be mailed, emailed, faxed, or released to any third party.

In accordance with 24 CFR 5.903(g), all criminal history information and copies will be destroyed within 30 days of RHA’s final eligibility decision through a commercial shredding service.

Criminal background checks are conducted on all adult household members at new admission and adult additions (age 18 or older) to the household. RHA will provide Roseville Police Department (PD) the names of applicants for HCV rental assistance (this includes adults requesting to be added to an assisted household).

Roseville PD will identify if any applicant has been arrested and convicted for violent criminal or drug related activity, other criminal activity that may threaten the health, safety, or right to peaceful enjoyment of the premises by other residents or persons residing in the immediate vicinity, for manufacturing methamphetamine, or if they are a registered sex offender.

For applicants that have been identified as having been convicted of the above criminal activity, RHA will require the applicant to be fingerprinted which will be submitted to an agency that obtains detailed criminal records from the FBI. All confidential criminal history information received will be maintained in secure areas not accessible to the general public. This information will only be available to the Housing Supervisor, RHA Housing Analyst, Senior Housing Technician and Housing Technicians.

The summary criminal history information in the possession of RHA, and all copies made from it, shall be destroyed not more than 30 days after RHA’s final decision

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
whether to act on the housing status of the individual to whom the information relates. The records will be destroyed by a commercial shredding service.

Medical/Disability Records
PHAs are not permitted to inquire about the nature or extent of a person’s disability. The PHA may not inquire about a person’s diagnosis or details of treatment for a disability or medical condition. If the PHA receives a verification document that provides more information than is necessary to verify a requested accommodation, the PHA will not place this information in the tenant file. The PHA will either destroy the document or redact confidential information that is not required.

Documentation of Domestic Violence, Dating Violence, Sexual Assault or Stalking For requirements and PHA policies related to management of documentation obtained from victims of domestic violence, dating violence, sexual assault or stalking, see section 16-IX.E..

PART VII: REPORTING AND RECORD KEEPING FOR CHILDREN WITH

ENVIRONMENTAL INTERVENTION BLOOD LEAD LEVEL
16-VII.A. OVERVIEW
The PHA has certain responsibilities relative to children with environmental intervention blood lead levels that are receiving HCV assistance. The notification, verification, and hazardreduction requirements are discussed in Chapter 8. This part deals with the reporting requirements, and data collection and record keeping responsibilities that the PHA is subject to. 16-VII.B. REPORTING REQUIREMENT [24 CFR 35.1225(e)]
The PHA must report the name and address of a child identified as having an environmental intervention blood lead level to the public health department within 5 business days of being so notified by any other medical health care professional.

Roseville Housing Authority (RHA) Policy
RHA will provide the Placer County Public Health Department written notice of the name and address of any child identified as having an environmental intervention blood lead level.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
PART VIII: DETERMINATION OF INSUFFICIENT FUNDING
16-VIII.A. OVERVIEW
The HCV regulations allow PHAs to deny families permission to move and to terminate Housing Assistance Payments (HAP) contracts if funding under the consolidated ACC is insufficient to support continued assistance [24 CFR 982.354(e)(1) and 982.454]. If a PHA denies a family a portability move based on insufficient funding, the PHA is required to notify the local HUD office within 10 business days [24 CFR 982.354].Insufficient funding may also impact the PHA’s ability to issue vouchers to families on the waiting list. This part discusses the methodology the PHA will use to determine whether or not the PHA has sufficient funding to issue vouchers, approve moves, and to continue subsidizing all families currently under a HAP contract.
16-VIII.B. METHODOLOGY
Roseville Housing Authority (RHA) Policy
RHA will determine whether there is adequate funding to issue vouchers, approve moves to higher cost units and areas, and continue subsidizing all current participants by comparing RHA’s annual budget authority to the annual total HAP needs on a monthly basis. The total HAP needs for the calendar year will be projected by establishing the actual HAP costs year to date. To that figure, RHA will add anticipated HAP expenditures for the remainder of the calendar year.

Projected HAP expenditures will be calculated by multiplying the projected number of units leased for the remaining months by the most current month’s average HAP.

The projected number of units leased per month will take into account the average monthly turnover of participant families. If the total annual HAP needs equal or exceed the annual budget authority, or if RHA cannot support the cost of the proposed subsidy commitment (voucher issuance or move) based on the funding analysis, RHA will be considered to have insufficient funding.

For action that will be taken by RHA if there is insufficient funding, see Section 12- I.E. MANDATORY POLICIES AND OTHER AUTHORIZED TERMINATIONS

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
PART IX: VIOLENCE AGAINST WOMEN ACT (VAWA):

NOTIFICATIONS, DOCUMENTATION, CONFIDENTIALITY
16-IX.A. OVERVIEW
The Violence against Women Act of 2013 (VAWA) provides special protections for victims of domestic violence, dating violence, sexual assault or stalking who are applying for or receiving assistance under the housing choice voucher (HCV) program. If your state or local laws provide greater protection for such victims, those laws apply in conjunction with VAWA.

In addition to definitions of key terms used in VAWA, this part contains general VAWA requirements and PHA policies in three areas: notification, documentation, and confidentiality. 16-IX.B. DEFINITIONS [24 CFR 5.2003, 42 USC 13925]
As used in VAWA
• The term bifurcate means, with respect to a public housing or Section 8 lease, to divide a lease as a matter of law such that certain tenants can be evicted or removed while the remaining family members’ lease and occupancy rights are allowed to remain intact. • The term dating violence means violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim; and where the existence of such a relationship shall be determined based on a consideration of the following factors:
- The length of the relationship
- The type of relationship
- The frequency of interaction between the persons involved in the relationship • The term domestic violence includes felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction. • The term affiliated individual means, with respect to a person:
- A spouse, parent, brother or sister, or child of that individual, or an individual to whom that individual stands in the position or place of a parent; or - Any other individual, tenant, or lawful occupant living in the household of the victim of domestic violence, dating violence, sexual assault or stalking. • The term sexual assault means:
- Any nonconsensual sexual act proscribed by federal, tribal, or state law, including when the victim lacks the capacity to consent.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
• The term stalking means:
- To engage in a course of conduct directed at a specific person that would cause a reasonable person to fear for his or her safety or the safety of others, or suffersubstantial emotional distress.
16-IX.C. NOTIFICATION [24 CFR 5.2005(a)]
Notification to Program Applicants and Participants [24 CFR 5.2005(a)(1)] PHAs are required to inform program participants of their rights under VAWA, including their right to confidentiality and the limits thereof.

Roseville Housing Authority (RHA) Policy
RHA will provide all participants with notification of their protections and rights under VAWA at the time of admission.

The notice will explain the protections afforded under the law and inform the participant of RHA confidentiality requirements.

RHA will also include in all assistance termination notices a statement explaining assistance termination protection provided by VAWA.

Notification to Applicants
Roseville Housing Authority (RHA) Policy
RHA will provide all applicants with notification of their protections and rights under VAWA at the time they request an application for housing assistance. The notice will explain the protections afforded under the law and inform each applicant of RHA confidentiality requirements.

Notification to Owners and Managers [24 CFR 5.2007(3)(ii)] VAWA requires PHAs to notify owners and managers of their rights and responsibilities under this law.

Roseville Housing Authority (RHA) Policy
RHA may utilize any or all of the following means to notify owners of their VAWA responsibilities:
• As appropriate in day to day interactions with owners and managers. • Informational inserts in HAP payments, 1099s, owner workshops, classes, orientations, owner information packets, and/or newsletters. Signs in RHA lobby and/or mass mailings which include model VAWA certificationforms. 16-IX.D DOCUMENTATION [24 CFR 5.2007]
A PHA presented with a claim for initial or continued assistance based on status as a victim of domestic violence, dating violence, stalking, or criminal activity related to any of these forms of abuse may – but is not required to – request that the individual making the claim document the abuse. Any request for documentation must be in writing, and the individual must be allowed at

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
least 14 business days after receipt of the request to submit the documentation. The PHA may extend this time period at its discretion. [24 CFR 5.2007(a)] The individual may satisfy the PHAs’ request by providing any one of the following three forms of documentation [24 CFR 5.2007(b)]:
(1) A completed and signed HUD-approved certification form (HUD-50066, Certification of Domestic Violence, Dating Violence, or Stalking), which must include the name of the perpetrator only if the name of the perpetrator is safe to provide and known to the victim (2) A federal, state, tribal, territorial, or local police report or court record, or an administrative record.
(3) Documentation signed by a person who has assisted the victim in addressing domestic violence, dating violence, sexual assault, or stalking, or the effects of such abuse. This person may be an employee, agent, or volunteer of a victim service provider; an attorney; a mental health professional; or a medical professional The person signing the documentation must attest under penalty of perjury to the person’s belief that the incidents in questions are bona fide incidents of abuse. The victim must also sign the documentation.

The PHA may not require third-party documentation (forms 2 and 3) in addition to certification (form 1), except as specified below under “Conflicting Documentation,” nor may it require certification in addition to third-party documentation [VAWA final rule].

Roseville Housing Authority (RHA) Policy
Any request for documentation of domestic violence, dating violence, sexual assault, or staking will be in writing, will specify a deadline of 14 business days following receipt of the request, will describe the three forms of acceptable documentation, will provide explicit instructions on where and to whom the documentation must be submitted, and will state the consequences for failure to submit the documentation or request an extension in writing by the deadline.

RHA may, in its discretion, extend the deadline for 10 business days. Any extension granted by RHA will be in writing.

Conflicting Documentation [24 CFR 5.2007(e)]
In cases where the PHA receives conflicting certification documents from two or more members of a household, each claiming to be a victim and naming one or more of the other petitioning household members as the perpetrator, the PHA may determine which is the true victim by requiring each to provide acceptable third-party documentation, as described above (forms 2 and 3). The PHA must honor any court orders issued to protect the victim or to address the distribution of property.

Roseville Housing Authority (RHA) Policy
If presented with conflicting certification documents (two or more forms HUD50066) from members of the same household, the PHA will attempt to determine which is the true victim by requiring each of them to provide third-party documentation in accordance with 24 CFR 5.2007(e)and by following any HUD guidance on how such determinations should be made.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Discretion to Require No Formal Documentation [24 CFR 5.2007(d)] The PHA has the discretion to provide benefits to an individual based solely on the individual’s statement or other corroborating evidence – i.e., without requiring formal documentation of abuse in accordance with 24 CFR 5.2007 (b)
Roseville Housing Authority (RHA) Policy
If RHA accepts an individual’s statement or other corroborating evidence of domestic violence, dating violence, sexual assault, or stalking, RHA will document acceptance of the statement or evidence in the individual’s file.

Failure to Provide Documentation [24 CFR 5.2007(c)]
In order to deny relief for protection under VAWA, a PHA must provide the individual requesting relief with a written request for documentation of abuse. If the individual fails to provide the documentation within 14 business days from the date of receipt, or such longer time as the PHA may allow, the PHA may deny relief for protection under VAWA. 16-IX.E CONFIDENTIALITY [24 CFR 5.2007(b)(4)]
All information provided to the PHA regarding domestic violence, dating violence, sexual assault, or stalking, including in the fact that an individual is a victim of such violence or stalking, must be retained in confidence. This means that the PHA (1) may not enter the information into any shared database, (2) may not allow employees or others to access the information unless they are explicitly authorized to do so and have a need to know the information for purposes of their work, and (3) may not provide the information to any other entity or individual, except to the extent that the disclosure is (a) requested or consented to by the individual in writing, (b) required for use in an eviction proceeding, or (c) otherwise required by applicable law.

Roseville Housing Authority (RHA) Policy
If disclosure is required for use in an eviction proceeding or is otherwise required by applicable law, RHA will inform the victim before disclosure occurs so that safety risks can be identified and addressed.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
EXHIBIT 16-1: SAMPLE NOTICE TO HOUSING CHOICE VOUCHER APPLICANTS

AND TENANTS REGARDING THE VIOLENCE AGAINST WOMEN ACT (VAWA) This sample notice was adapted from a notice prepared by the National Housing Law Project.

A federal law that went into effect in 2013 protects individuals who are victims of domestic violence, dating violence, sexual assault, or stalking. The name of the law is the Violence against Women Act, or “VAWA.” This notice explains your rights under VAWA.

Protections for Victims
If you are eligible for a Section 8 voucher, the housing authority cannot deny you rental assistance solely because you are a victim of domestic violence, dating violence, sexual assault, or stalking.

If you are the victim of domestic violence, dating violence, sexual assault, or stalking, you cannot be terminated from the Section 8 program or evicted based on acts or threats of violence committed against you. Also, criminal acts directly related to the domestic violence, dating violence, sexual assault, or stalking that are caused by a member of your household or a guest can’t be the reason for evicting you or terminating your rental assistance if you were the victim of the abuse.

Reasons You Can Be Evicted
You can be evicted and your rental assistance can be terminated if the housing authority or your landlord can show there is an actual and imminent (immediate) threat to other tenants or employees at the property if you remain in your housing. Also, you can be evicted and your rental assistance can be terminated for serious or repeated lease violations that are not related to the domestic violence, dating violence, sexual assault, or stalking committed against you. The housing authority and your landlord cannot hold you to a more demanding set of rules than it applies to tenants who are not victims.

Removing the Abuser from the Household
Your landlord may split the lease to evict a tenant who has committed criminal acts of violence against family members or others, while allowing the victim and other household members to stay in the assisted unit. Also, the housing authority can terminate the abuser’s Section 8 rental assistance while allowing you to continue to receive assistance. If the landlord or housing authority chooses to remove the abuser, it may not take away the remaining tenants’ rights to the unit or otherwise punish the remaining tenants. In removing the abuser from the household, your landlord must follow federal, state, and local eviction procedures.

Moving to Protect Your Safety
The housing authority may permit you to move and still keep your rental assistance, even if your current lease has not yet expired. The housing authority may require that you be current on your rent or other obligations in the housing choice voucher program. The housing authority may ask you to provide proof that you are moving because of incidences of abuse.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Proving That You Are a Victim of Domestic Violence, Dating Violence, or Stalking The housing authority and your landlord can ask you to prove or “certify” that you are a victim of domestic violence, dating violence, sexual assault, or stalking. The housing authority or your landlord must give you at least 14 business days (i.e., Saturdays, Sundays, and holidays do not count) to provide this proof. The housing authority and your landlord are free to extend the deadline. There are three ways you can prove that you are a victim:
• Complete the certification form given to you by the housing authority or your landlord. The form will ask for your name, the name of your abuser, the abuser’s relationship to you, the date, time, and location of the incident of violence, and a description of the violence. You are only required to provide the name of the abuser if it is safe to provide and you know their name.
• Provide a statement from a victim service provider, attorney, mental health professional, or medical professional who has helped you address incidents of domestic violence, dating violence, sexual assault, or stalking. The professional must state that he or she believesthat the incidents of abuse are real. Both you and the professional must sign the statement, and both of you must state that you are signing “under penalty of perjury.” • Provide a police or court record, such as a protective order.

Additionally, at its discretion, the housing authority can accept a statement or other evidence provided by the applicant or tenant. If you fail to provide one of these documents within the required time, the landlord may evict you, and the housing authority may terminate your rental assistance.

Confidentiality
The housing authority and your landlord must keep confidential any information you provide about the violence against you, unless:
• You give written permission to the housing authority or your landlord to release the information.
• Your landlord needs to use the information in an eviction proceeding, such as to evict your abuser.
• A law requires the housing authority or your landlord to release the information.

If release of the information would put your safety at risk, you should inform the housing authority and your landlord.

VAWA and Other Laws
VAWA does not limit the housing authority’s or your landlord’s duty to honor court orders about access to or control of the property. This includes orders issued to protect a victim and orders dividing property among household members in cases where a family breaks up.

VAWA does not replace any federal, state, or local law that provides greater protection for victims of domestic violence, dating violence, sexual assault, or stalking.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
For Additional Information
If you have any questions regarding VAWA, please contact RHA at 916-774-5270.

For help and advice on escaping an abusive relationship, call the National Domestic Violence Hotline at 1-800-799-SAFE (7233) or 1-800-787-3224 (TTY).

Definitions
For purposes of determining whether a tenant may be covered by VAWA, the following list of definitions applies:

VAWA defines domestic violence to include felony or misdemeanor crimes of violence committed by any of the following:
• A current or former spouse or intimate partner of the victim • A person with whom the victim shares a child in common • A person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner
• A person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies
• Any other person against an adult or youth victim who is protected from that person’sacts under the domestic or family violence laws of the jurisdiction VAWA defines dating violence as violence committed by a person (1) who is or has been in a social relationship of a romantic or intimate nature with the victim AND (2) where the existence of such a relationship shall be determined based on a consideration of the following factors:
• The length of the relationship
• The type of relationship
• The frequency of interaction between the persons involved in the relationship VAWA defines sexual assault as “any nonconsensual sexual act proscribed by Federal, tribal, or State law, including when the victim lacks capacity to consent” (42 U.S.C. 13925(a)).

VAWA defines stalking as engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for his or her safety or the safety of others, or suffer substantial emotional distress.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
This sample notice was adapted from a notice prepared by the National Housing Law Project.

A federal law that went into effect in 2013 protects individuals who are victims of domestic violence, dating violence, sexual assault, and stalking. The name of the law is the Violence against Women Act, or “VAWA.” This notice explains your obligations under VAWA.

Protections for Victims
You cannot refuse to rent to an applicant solely because he or she is or has been a victim of domestic violence, dating violence, sexual assault, or stalking.

You cannot evict a tenant who is or has been the victim of domestic violence, dating violence, sexual assault, or stalking based on acts or threats of violence committed against the victim.

Also, criminal acts directly related to the domestic violence, dating violence, sexual assault, or stalking that are caused by a household member or guest cannot be cause for evicting the victim of the abuse.

Permissible Evictions
You can evict a victim of domestic violence, dating violence, sexual assault, or stalking if you can demonstrate that there is an actual and imminent (immediate) threat to other tenants or employees at the property if the victim is not evicted. Also, you may evict a victim for serious or repeated lease violations that are not related to the domestic violence, dating violence, sexual assault, or stalking. You cannot hold a victim of domestic violence, dating violence, sexual assault, or stalking to a more demanding standard than you hold tenants who are not victims.

Removing the Abuser from the Household
You may bifurcate (split) the lease to evict a tenant who has committed criminal acts of violence against family members or others, while allowing the victim and other household members to stay in the unit. If you choose to remove the abuser, you may not take away the remaining tenants’ rights to the unit or otherwise punish the remaining tenants. In removing the abuser from the household, you must follow federal, state, and local eviction procedures.

EXHIBIT 16-2: SAMPLE NOTICE TO HOUSING CHOICE VOUCHER OWNERS AND

MANAGERS REGARDING THE VIOLENCE AGAINST WOMEN ACT (VAWA)

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking If a tenant asserts VAWA’s protections, you can ask the tenant to certify that he or she is a victim of domestic violence, dating violence, sexual assault, or stalking. You are not required to demand official documentation and may rely upon the victim’s statement alone. If you choose to request certification, you must do so in writing and give the tenant at least 14 business days to provide documentation. You are free to extend this deadline. A tenant can certify that he or she is a victim by providing any one of the following threedocuments:
• A completed, signed HUD-approved certification form. The most recent form is HUD50066. This form is available at the housing authority or online at http://www.hud.gov/offices/adm/hudclips/forms/hud5.cfm. • A statement from a victim service provider, attorney, mental health professional, or medical professional who has helped the victim address incidents of domestic violence, dating violence, sexual assault, or stalking. The professional must state that he or she believes that the incidents of abuse are real. Both the victim and the professional must sign the statement under penalty of perjury.
• A police or court record, such as a protective order or administrative record.

If the tenant fails to provide one of these documents within 14 business days, you may evict the tenant if authorized by otherwise applicable law and lease provisions.

Confidentiality
You must keep confidential any information a tenant provides to certify that he or she is a victim of domestic violence, dating violence, sexual assault, or stalking. You cannot enter the information into a shared database or reveal it to outside entities unless:
• The tenant provides written permission releasing the information. • The information is required for use in an eviction proceeding, such as to evict the abuser. • Release of the information is otherwise required by law.

The victim should inform you if the release of the information would put his or her safety at risk.

VAWA and Other Laws
VAWA does not limit your obligation to honor court orders regarding access to or control of the property. This includes orders issued to protect the victim and orders dividing property among household members in cases where a family breaks up.

VAWA does not replace any federal, state, or local law that provides greater protection for victims of domestic violence, dating violence, sexual assault, or stalking.

Additional Information
• If you have any questions regarding VAWA, please contact RHA at 916-774-5270.

Roseville Housing
Authority HCV
Administrative Plan

Adopted May 18, 2016
Definitions
For purposes of determining whether a tenant may be covered by VAWA, the following list of definitions applies:

VAWA defines domestic violence to include felony or misdemeanor crimes of violence committed by any of the following:
• A current or former spouse or intimate partner of the victim • A person with whom the victim shares a child in common • A person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner
• A person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies • Any other person against an adult or youth victim who is protected from that person’sacts under the domestic or family violence laws of the jurisdiction VAWA defines dating violence as violence committed by a person (1) who is or has been in a social relationship of a romantic or intimate nature with the victim AND (2) where the existence of such a relationship shall be determined based on a consideration of the following factors:
• The length of the relationship
• The type of relationship
• The frequency of interaction between the persons involved in the relationship VAWA defines sexual assault as “any nonconsensual sexual act proscribed by federal, tribal, or state law, including when the victim lacks capacity to consent” (42 U.S.C. 13925(a)).

VAWA defines stalking as engaging in a course of behavior directed at a specific person that would cause a reasonable person to fear for his or her safety or the safety of others, or suffer substantial emotional distress.

City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.55
File #: 0709
Item ID: 2025-440
Title: WB-30 Lot 1 Affordable Rental Housing Agreement
Contact: Suzanne Acrell 916-774-5469 [email protected]

SUMMARY
Staff recommends approval of an Affordable Rental Housing Agreement between the City of Roseville and Roseville Senior Affordable LP for phase 1 of the Riviera at Roseville West. This affordable senior rental housing development is located at 3380 Pleasant Grove Boulevard within the Sierra Vista Specific Plan area. The agreement will support the City's General Plan in meeting the affordable housing goals. No General Fund resources will be used in the development of this project.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an Affordable Rental Housing Agreement between the City of Roseville and Roseville Senior Affordable LP for The Riviera at Roseville West Lot 1, an affordable rental housing project in the Sierra Vista Specific Plan.

BACKGROUND
On April 21, 2021, City Council adopted a resolution to establish the Objective Design Standards (ODS) to streamline the construction of qualified affordable housing projects. Qualified projects that comply with the ODS are subject to a non-discretionary ministerial permit process and can bypass the standard design review process as well as the public notification and hearing process and proceed directly to engineering and building permit review. A qualifying project is a housing development project where no less than 20% of the units are affordable to lower-income households. The Riviera at Roseville West Lot 1 affordable rental housing project is part of the SVSP PCL WB-30 ODS project approved January 11, 2024.

The Riviera at Roseville West Lot 1 project, located at 3380 Pleasant Grove Boulevard, will provide 224 affordable rental units for senior households earning no more than 80 percent of the Area Median Income.

The development will consist of one- and two-bedroom units designed to meet the housing needs of lowincome seniors. One additional unit will be reserved for onsite property management.

The purpose of this Affordable Rental Housing Agreement is to regulate and restrict the rents, occupancy, operation, and management of the project to ensure affordability for 55 years. The recommended agreement before Council will continue to support the City's General Plan in meeting the City of Roseville affordable housing goals as well as the State of California Regional Housing Needs Assessment requirements.

FISCAL IMPACT

No General Fund resources will be used for the implementation of the Affordable Rental Housing Agreement for The Riviera at Roseville West Lot 1 affordable rental housing project.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The Riviera at Roseville West Lot 1 Affordable Rental Housing Agreement meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community
Respectfully Submitted,
Suzanne Acrell, Housing Analyst
Melissa Anguiano, Economic Development Director
ATTACHMENTS:

1. Resolution 26-251

2. WB-30 Lot 1 Affordable Rental Housing Agreement
REVIEWERS:

Suzanne Acrell, Economic Development Department - Housing Created/Initiated - 6/8/2026 Trisha Isom, Economic Development Department - Housing Approved - 6/8/2026 Kelly Aye, City Attorney Department Approved - 6/9/2026 Katrina Six, City Clerk Department Approved - 6/9/2026
Ryan DeVore, City Clerk Department Approved - 6/9/2026
Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/9/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/9/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/9/2026 Katrina Six, City Clerk Department Final Approval - 6/10/2026

RESOLUTION NO. 26-251

APPROVING AN AFFORDABLE RENTAL HOUSING AGREEMENT, BY AND BETWEEN

THE CITY OF ROSEVILLE AND ROSEVILLE SENIOR AFFORDABLE LP, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, an Affordable Rental Housing Agreement regarding the real property known as WB-30 Lot 1 and located at 3380 Pleasant Grove Blvd in the Sierra Vista Specific Plan, Roseville, CA, by and between the City of Roseville and Roseville Senior Affordable LP, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Affordable Rental Housing Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to record the Affordable Rental Housing Agreement at the Placer County Recorder’s Office on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Attorney is hereby authorized to make minor, non-substantive changes to the Affordable Rental Housing Agreement necessary to effectuate recording.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Affordable Rental Housing Agreement Page 1

NO FEE DOCUMENT
PER GOVT. C. §27383

RECORDING REQUESTED BY
AND WHEN RECORDED, MAIL TO:

City of Roseville
CITY Clerk
311 Vernon Street
Roseville, CA 95678
This Affordable Rental Housing Agreement amends, restates and replaces the Affordable Rental Housing Agreement dated October 16, 2024 and recorded with the Placer County Recorder on October 24, 2024
as document No.: 2024-0056652-00
WB-30 Lot 1 AFFORDABLE RENTAL HOUSING AGREEMENT
(Project: The Riviera at Roseville West Lot 1)
This Affordable Rental Housing Agreement (“AGREEMENT”) is made this _____ day of __________, 2026 (“Effective Date”), by and between the City of Roseville, a municipal corporation (“CITY”), and Roseville Senior Affordable LP (“OWNER/DEVELOPER”).

RECITALS
A. On August 18, 2021, CITY approved the updated Housing Element of the General Plan which applies ten percent (10%) affordability requirement to all new specific plan areas or properties for which zoning is amended to change residential density.

B. The OWNER/DEVELOPER is receiving the benefit of land entitlements either through the Specific Plan and Development Agreement process or by amendment of the zoning of the property to change residential density.

C. On January 11, 2024 CITY ministerially approved the qualified affordable housing project using the Objective Design Standards process (PL22-0396) (the “Project”).

D. The conditions of approval of the Project require OWNER/DEVELOPER to enter into an affordable housing rental agreement to the satisfaction of City Attorney of CITY, implementing the affordable housing obligations of OWNER/DEVELOPER.

E. OWNER/DEVELOPER and CITY enter into this AGREEMENT in order to implement OWNER/DEVELOPER’S affordable housing obligations.

F. OWNER/DEVELOPER has secured the possession of real property located at 3380 Pleasant Grove Blvd., Roseville, California, 95747, also referred to as

Affordable Rental Housing Agreement Page 2
WB-30 Lot 1 of the Sierra Vista Specific Plan (as more particularly described in Exhibit A (the “Property”)). OWNER/DEVELOPER proposes to develop and construct a two hundred twenty-five (225) unit multi-family rental housing apartment project (the “Project”) on the Property, with occupancy restricted to SENIOR CITIZENS (other than units reserved for managers of the Property), that shall be rented at rents that are affordable to Low income households (the “Regulated Units”). The Project is intended to serve as a community resource by providing decent, safe, and sanitary housing for households which would otherwise be unable to afford such housing. Development of the property is governed by the Sierra Vista Specific Plan.

G. On June 17, 2026, by Resolution No. _________ of the Roseville CITY Council, the CITY agreed to accept a promissory note from OWNER/DEVELOPER pursuant to CITY Municipal Code Section 4.04.040, which note is secured by a deed of trust on the Property in order for the developer to pay a portion of actual final building fees related to the construction of the Project.

H. The purpose of this AGREEMENT is to regulate and restrict the occupancy, rents, operation, ownership, and management of the Project for the benefit of Project occupants and the people of the City of Roseville. The covenants in this AGREEMENT are intended to run with the land and be binding on OWNER/DEVELOPER and OWNER/DEVELOPER’s successors in interest for the full term of this AGREEMENT.

NOW, THEREFORE, OWNER/DEVELOPER and the CITY hereby agree as follows:

DEFINITIONS
The following terms have the meanings set forth in herein wherever used in this AGREEMENT or attached exhibits.

1. “CITY” means the City of Roseville, a municipal corporation.

2. “AREA MEDIAN INCOME” (referred to herein as “AMI”) means the median income for Placer County, which includes the City of Roseville, with adjustments for household size, as published annually by the State of California Housing and Community Development (“HCD”). If HCD should cease making such determination, the City may designate another method of calculation of area median income used by any federal or state agency and applicable to the City of Roseville.

3. “OWNER/DEVELOPER” means Roseville Senior Affordable LP, together with its permitted successors and assigns.

4. “PROJECT” means the development, construction, and operation of a residential, multi-family rental apartment project on the Property, with occupancy restricted to SENIOR CITIZENS and managers, as provided herein), to be rented at

Affordable Rental Housing Agreement Page 3
rents that are affordable to low income households. As used herein, Low-income households means households with income not more than eighty percent (80%) of AMI.

5. “PROPERTY” means the real property located at 3380 Pleasant Grove Blvd., Roseville, California, 95747 identified and described in Exhibit A, attached hereto and incorporated into this AGREEMENT by this reference, and any buildings or improvements now or hereafter situated on such real property.

6. “PURCHASER” has the meaning given such term in Section 51 hereof.

7. “QUALIFYING HOUSEHOLD” means a household in which household income does not exceed the eighty percent (80%) of AMI for the applicable housing unit by the terms of this AGREEMENT.

8. “QUALIFYING RENT” means the maximum monthly rent allowed under Exhibit B, adjusted for family size (1.5 persons per bedroom), including a reasonable allowance for tenant-paid utilities (also known as Utility Allowance). For the purposes of this definition, rent shall include, in addition to amounts charged for occupancy of a dwelling unit, any amounts charged for water, sewer, refuse service, use of common areas, amenities (e.g., pool). For avoidance of doubt, the Qualifying Rent shall be not more than (but need be not less than) thirty percent (30%) of eighty percent (80%) of AMI as adjusted for family size.

9. “REGULATED UNITS” means not less than Two Hundred Twenty-Four (224) rental dwelling units of the Two Hundred Twenty-Five (225) rental dwelling units on the Property constructed for the Project, with occupancy restricted to SENIOR CITIZENS, that shall be rented at rents that are affordable to Low income households and having the following composition: One hundred seventy-six (176) one (1) bedroom units and forty-eight (48) two (2) bedroom units.

10. “SECURITY INSTRUMENT” means a mortgage, deed of trust, or other similar security instrument.

11. “SENIOR CITIZEN” means at least one member of the household has attained the age of fifty-five (55) years (if applicable).

12. “SENIOR LENDER” means the beneficiary, mortgagee, or similar party to a Security Instrument encumbering the Property, provided that such Security Instrument is not subordinate to any other Security Instrument encumbering the Property. For the avoidance of doubt, in no event shall CITY be deemed to be a Senior Lender.

OWNER/DEVELOPER’S OBLIGATIONS

13. TERM OF AGREEMENT. This AGREEMENT shall commence upon the Effective Date and shall remain in full force and effect for thirty-five (35) years after the date OWNER/DEVELOPER obtains a Certificate of Occupancy from CITY for the

Affordable Rental Housing Agreement Page 4
Project or, in the event the Project has multiple buildings or structures, a Certificate of Occupancy for the last habitable building or structure for the Project. The obligations in this AGREEMENT shall remain effective and fully binding on OWNER/DEVELOPER for this full term regardless of any expiration of the term of any loan, any payment, or prepayment of any loan, any assignment of a note, any reconveyance of a deed of trust, or any sale, assignment, transfer, or conveyance of the Property (other than certain transfers by foreclosure, deed in lieu of foreclosure, exercise of the power of sale or other similar transfer), unless terminated earlier by the CITY in a recorded writing.

14. LEGAL INTEREST IN PROJECT. OWNER/DEVELOPER represents that it has legal interest in the Subject Property and that all other persons holding legal or equitable interests in the Subject Property have signed an “Acknowledgement and Consent Certificate”, in a form approved by the City Attorney of the CITY, acknowledging and consenting to the terms of this AGREEMENT. All persons holding any legal or equitable interest in the Subject Property shall be bound by this AGREEMENT.

PROJECT OCCUPANCY AND RENTS

15. OCCUPANCY OF PROJECT. OWNER/DEVELOPER shall limit, for the full term of this AGREEMENT identified in paragraph 10, above, the rental of Regulated Units to Qualifying Households according to the schedule contained in Exhibit B herein, which is hereby incorporated by reference into this AGREEMENT. The income levels and other qualifications of applicants shall be certified prior to initial occupancy in conformance with the Final Management Plan identified in paragraph 19.C, below, and the City of Roseville’s rules governing income certification, as these rules may be amended from time to time by California law or as required in order to comply with California law. Specifically, OWNER/DEVELOPER covenants and agrees that for the full term of this Agreement it shall reserve for occupancy: One hundred and seventy-six (176) one-bedroom and forty-eight (48) two-bedroom Regulated Units for households whose income does not exceed eighty percent (80%) of AMI, and one (1) unit for use by on-site Project management staff. The developer intends for the Project to qualify for the Welfare Exemption. Following initial occupancy, the CITY will not provide any monitoring, but OWNER/DEVELOPER agrees that any Qualifying Household whose income level increases shall continue to be considered a Qualifying Household and may continue to occupy a Regulated Unit to the extent allowed in order for the Project to continue to qualify for the welfare exemption under Revenue and Taxation Code section 214.until their income exceeds one hundred twelve percent (112%) of AMI.

The Project shall be owned, managed and operated as a single, multi-family residential rental project, with occupancy restricted to SENIOR CITIZENS, which may be comprised of several buildings and structures, each consisting of more than one residential dwelling unit, together with facilities functionally related and subordinate thereto, in accordance with the applicable provisions of the Internal Revenue Code and applicable California law, as the same may be amended from time to time. All of the residential dwelling units in the Project will be similarly constructed and shall contain

Affordable Rental Housing Agreement Page 5
separate and complete facilities for living, sleeping, eating, cooking, and sanitation for a single person or family, including sleeping area, bathing and sanitation facilities, and cooking facilities equipped with a cooking range, refrigerator, and sink. None of the residential dwelling units shall be utilized, at any time, on a transient basis. Neither the Project, nor any portion thereof, shall ever be used as a hotel, dormitory, fraternity house, sorority house, rooming house, hospital, nursing home, sanitarium, rest home, or trailer park or court.

16. PROJECT RENTS. Rents for Regulated Units shall be limited to Qualifying Rents as defined above. The initial Qualifying Rents are set forth in Exhibit B as the same may be revised from time to time in accordance with this AGREEMENT and applicable federal or state laws and regulations. Nothing in this AGREEMENT shall prevent OWNER/DEVELOPER from charging lower rents.

17. RENTAL INCREASES FOR EXISTING TENANTS ON THE PROPERTY.

Irrespective of when income limits are published under Tax Credit Law, rents for Regulated Units may be adjusted no more frequently than: (a) twelve (12) months following the date of initial occupancy or (b) every twelve (12) months following the last permissible date of recorded rental adjustment. Rents for Regulated Units may be adjusted annually to coincide with the increases in the Annual Adjustment Factors (“AAFs”) as published by the United States Department of Housing and Urban Development (HUD) for the West Region.

In the event that HUD terminates publication of the AAFs, rents shall be adjusted annually to coincide with the State Department of Housing and Community Development (“HCD”) State Income Limits, using the limits established for Placer County, adjusted for household size, unit type and affordability, with rents being not more than thirty percent (30%) of eighty percent (80%) of AMI.

If OWNER/DEVELOPER does not agree with the adjustment factors provided herein, OWNER/DEVELOPER may, within fifteen (15) calendar days of notification by the CITY’s Economic Development Director or successor (“the EDD”) of that year’s adjustment, present to the EDD information on which it wishes to base its annual rent adjustment. The EDD will review this information and decide on which adjustment factor OWNER/DEVELOPER shall base its annual rent increase. The decision of the EDD shall be final.

18. CONDOMINIUM CONVERSION PROHIBITED. OWNER/DEVELOPER
shall not convert Project units, including Regulated Units and/or any unregulated units, to condominium or cooperative ownership or sell condominium or cooperative conversion rights to the Project units.

19. NONDISCRIMINATION.

A. OWNER/DEVELOPER herein covenants by and for itself, its subcontractors, its successors and assigns, and all persons claiming under or through

Affordable Rental Housing Agreement Page 6
them, that there shall be no discrimination against or segregation of, nor denial of the benefits of this AGREEMENT to, any person or group of persons, on the basis of race, color, ancestry, national origin or ethnic group identification, religion or religious creed, sex, gender or self-identified gender, gender expression, sexual orientation, marital status, age, mental disability, physical disability or medical condition (including cancer, HIV and AIDS), genetic information, military or veteran status, familial status, source of income, or political affiliation or belief, nor any unlawful discrimination against any employee or applicant for employment because of race, color, ancestry, national origin or ethnic group identification, religion or religious creed, sex, gender or self-identified gender, gender expression, sexual orientation, marital status, age (over 40), mental disability, physical disability or medical condition (including cancer, HIV and AIDS), use of family care leave, genetic information, military or veteran status, familial status, source of income, or political affiliation or belief. OWNER/DEVELOPER shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination or harassment. In addition to the foregoing general obligations, OWNER/DEVELOPER shall comply with the provisions of the Fair Employment and Housing Act (Government Code Section 12900, et seq.), the regulations promulgated thereunder (Title 2, California Code of Regulations, Section 10000, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Sections 11135-11139.5) and any state or local regulations adopted to implement any of the foregoing, as such statutes and regulations may be amended from time to time.

To the extent this AGREEMENT subcontracts to OWNER/DEVELOPER services or works required of the CITY by the State of California pursuant to agreement between the CITY and the State, the applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a) through (f), set forth in Subchapter 5 of Division 4.1 of Title 2 of the California Code of Regulations are expressly incorporated into this Regulatory Agreement by reference and made a part hereof as if set forth in full, and OWNER/DEVELOPER and any of its subcontractors shall give written notice of their obligations thereunder to labor organizations with which they have collective bargaining or other agreements.

B. The provisions of paragraph (A) shall further apply to the leasing, subleasing, transferring, use, occupancy, tenure, or enjoyment of the Project, and OWNER/DEVELOPER and any person claiming under or through the OWNER/DEVELOPER, shall not establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy of tenants, lessees, sublessees, subtenants, or vendees in the Project.

C. OWNER/DEVELOPER shall include the provisions contained in this section in all contracts and subcontracts related to the Project.

20. MANAGEMENT RESPONSIBILITIES. OWNER/DEVELOPER is
specifically responsible, subject to its obligations herein, for all management functions with respect to the Property, including, without limitation, the selection of tenants, certification and recertification of household size and income, evictions, collection of rents and deposits, maintenance, landscaping, routine and extraordinary repairs,

Affordable Rental Housing Agreement Page 7
replacement of capital items, and security. The CITY shall have no responsibility over management of the Property.

21. MANAGEMENT ENTITY. Any contracting of management services by OWNER/DEVELOPER shall not relieve OWNER/DEVELOPER of its primary responsibilities for proper performance of management duties.

22. DRAFT AND FINAL MANAGEMENT PLANS.

A. DRAFT MANAGEMENT PLAN. OWNER/DEVELOPER shall prepare and submit to CITY a Draft Management Plan for CITY’s review. The Draft Management Plan shall be submitted to CITY at least one hundred eighty (180) calendar days prior to the anticipated date for completion of construction of the Project.

The Draft Management Plan shall contain, but is not limited to, specific statement as to (1) the identity, experience and duties regarding operation of the Project of any nonprofit, public benefit corporation who is a partner of OWNER/DEVELOPER; (2) marketing policies and strategies; (3) tenancy occupancy rules and regulations; (4) rental procedures and tenant income limitation; (5) eviction procedures; (6) operating policies and guidelines; (7) reserve account policies; (8) maintenance and capital improvement policies; and (9) shall provide as an exhibit thereto a sample form of lease agreement. Upon transfer of the Project of OWNER/DEVELOPER’S interest in the Project, the party to whom the Project is transferred shall, as a condition of such transfer, provide CITY with a copy of such party’s Management Plan for the Project, which plan shall provide statements as called for herein (for the avoidance of doubt, the preceding requirement does not apply to a transfer to a Purchaser).

B. CITY REVIEW OF DRAFT MANAGEMENT PLAN. Upon submittal of the Draft Management Plan by OWNER/DEVELOPER to CITY the CITY shall review the Draft Management Plan and provide written comments to OWNER/DEVELOPER within ninety (90) calendar days or as soon thereafter as is practicable.

C. FINAL MANAGEMENT PLAN. Prior to issuance of any Certificate of Occupancy for the Project, OWNER/DEVELOPER shall submit a Final Management Plan to the CITY for its review no later than thirty (30) calendar days prior to the anticipated date for completion of construction of the Project.

23. MANAGEMENT AGENT. The Project shall at all times be managed by an experienced Management Agent, with demonstrated ability to operate residential facilities like the Project in a manner that will provide decent, safe, and sanitary housing.

During the monitoring as described in Section 26, CITY will assess Management Agent’s ability to operate the Project in a decent, safe, and sanitary manner. One factor CITY will use to make its assessment will be a comparison of calls for police and fire services with other senior rental complexes in Roseville which offer similar services.

24. DISMISSAL OF MANAGEMENT AGENT. If CITY determines in its reasonable judgment that the Project is not being operated and managed in accordance

Affordable Rental Housing Agreement Page 8
with the terms of this Agreement, CITY shall deliver notice to OWNER/DEVELOPER of its desire to cause replacement of the Management Agent, including the reasons therefor. Within fifteen (15) days of receipt by OWNER/DEVELOPER of such written notice, CITY staff and OWNER/DEVELOPER shall meet in good faith to consider methods for improving the operating status of the Project, including, without limitation, replacement of the Management Agent, which will be in OWNER/DEVELOPER’s discretion.

25. MAINTENANCE AND SECURITY. OWNER/DEVELOPER shall at its own cost and expense maintain the Property in good condition, in good repair, and in decent, safe, sanitary, habitable, and tenantable living condition for the benefit of Project occupants. OWNER/DEVELOPER shall not commit or permit any waste on or to the Property and shall prevent and/or rectify any physical deterioration of the Property. OWNER/DEVELOPER shall provide adequate ongoing security equipment and services for Project occupants. OWNER/DEVELOPER shall maintain the Property in conformance with all applicable state, federal, and local laws, ordinances, codes, and regulations, and the Management Plan; but OWNER/DEVELOPER’s maintenance obligations shall not be limited only to the standards contained in these laws or the Management Plan.

In the event the OWNER/DEVELOPER fails to maintain the Property in accordance with the foregoing standards, and after at least ten (10) calendar days’ prior written notice to OWNER/DEVELOPER and the Senior Lender(s) (which notice shall be sent to such address for the Senior Lender(s) as is provided to CITY by OWNER/DEVELOPER or the applicable Senior Lender(s)), , the CITY or its agent may, but shall be under no obligation to, enter upon the Property, make such repairs or replacements as are deemed necessary in CITY’s reasonable discretion (with the prior written consent of the Senior Lender(s), and provide for payment thereof. Any amount advanced by CITY to make such repairs, together with the maximum legal interest rate thereon from the date of such shall become an additional obligation of OWNER/DEVELOPER to CITY shall be immediately due and payable to CITY.

26. UNIT VACANCIES. OWNER/DEVELOPER shall use commercially reasonable efforts to fill vacancies in Regulated Units as quickly as possible.

27. INSPECTION AND RECORDS. OWNER/DEVELOPER shall maintain records which clearly document OWNER/DEVELOPER’s performance of its obligations to operate the Property and the Project under the terms of this AGREEMENT.

OWNER/DEVELOPER shall submit any records to the CITY within ten (10) business days of CITY’s request. OWNER/DEVELOPER shall permit CITY to enter and inspect the Property and the Project for compliance with obligations under this AGREEMENT upon twenty-four (24) hours advance notice of such visit by CITY to OWNER/DEVELOPER or OWNER/DEVELOPER’s management agent and to tenants of any inspected Project units, subject to the provisions of the lease regarding inspection and entry rights, which provisions must otherwise be consistent with state law.

Affordable Rental Housing Agreement Page 9

28. ANNUAL REPORT. OWNER/DEVELOPER shall submit an annual report to CITY as required by California Health and Safety Code Section 33418, which shall include at a minimum for each Regulated Unit the rental rate and the income and household size of the occupants. The income information required under this report shall be supplied by the tenant in a certified statement on a form provided by CITY.

CITY may request additional information be included in the annual report.

29. MONITORING/NON-COMPLIANCE/CURE. OWNER/DEVELOPER’S
compliance with the provisions of this AGREEMENT shall be reviewed at least annually, and at such other times as CITY may require, upon thirty (30) days prior written notice from CITY. If, as a result of such review, CITY finds and determines in its reasonable discretion that OWNER/DEVELOPER has not complied in good faith with the terms and conditions of this AGREEMENT, CITY shall give written notice to OWNER/DEVELOPER of its findings and of the exact nature of OWNER/DEVELOPER’S non-compliance. OWNER/DEVELOPER shall be given a period of sixty (60) days after delivery of any such notice in which to cure, to the reasonable satisfaction of CITY, any non-compliance. In the event CITY fails to give OWNER/DEVELOPER notice of any non-compliance at or before the annual review, OWNER/DEVELOPER shall not be held responsible for any failure to comply with the terms and conditions of this AGREEMENT during the year covered by the annual review.

30. CITY REMEDIES FOR BREACH. If OWNER/DEVELOPER is unable or otherwise fails to cure any non-compliance within sixty (60) days after CITY delivers notice of non-compliance pursuant to Section 26, CITY may, in addition to any other remedy provided by law or equity, modify or terminate this AGREEMENT, seek liquidated damages in accordance with this AGREEMENT, or take any other action available to it under this AGREEMENT.

In particular, and without limitation by reason of enumeration, OWNER/DEVELOPER acknowledges and agrees that failure to cure any noncompliance under this AGREEMENT, whether by OWNER/DEVELOPER or any successor, shall, at the option of the CITY, constitute a breach and default under this AGREEMENT as to all other property within the Project.

In addition, and without limitation by reason of enumeration, OWNER/DEVELOPER acknowledges and agrees that CITY shall have the right to withhold issuance of all building permits within the Project until such breach is cured.

In the event of any breach/default or violation of any agreement, obligation, or warranty under this AGREEMENT, CITY shall give written notice to OWNER/DEVELOPER, with copies to the Senior Lender(s) and _______________________, specifying: (a) the nature of the breach or violation, (b) the action required to cure the breach or violation, and (c) a date, which shall not be less than thirty (30) calendar days from the date of the notice, by which such action to

Affordable Rental Housing Agreement Page 10
cure must be taken. If OWNER/DEVELOPER fails to cure the breach or violation within the time frame specified in the notice CITY additionally has the right, at its sole election, to:

A. Bring an action for equitable relief seeking the specific performance by OWNER/DEVELOPER of the terms and conditions of this AGREEMENT, and/or enjoining, abating, or preventing any violation of said terms and conditions, and/or seeking declaratory relief;
B. Intentionally deleted.

C. After notice provided for herein, make such repairs or replacements to the Property as are necessary and provide for payment thereof; E. For violations of OWNER/DEVELOPER’s obligations with respect to Project rents, impose as liquidated damages a charge upon OWNER/DEVELOPER in an amount equal to the actual amount OWNER/DEVELOPER has collected from any Qualifying Household in excess of the Qualifying Rent;
F. Pursue any other remedy allowed at law or in equity.

CITY’s rights hereunder shall be in addition to, and not in lieu of, every other right or remedy provided for herein or now or hereafter existing at law or in equity by statute or otherwise, including, but not limited to injunctive relief, specific performance, and damages. The exercise or beginning of exercise by CITY of any one or more rights or remedies, provided herein or now or hereafter existing at law or in equity by statute or otherwise, shall not preclude the simultaneous or later exercise by CITY of any or all other rights or remedies provided for in this AGREEMENT or now or hereafter existing at law or in equity or by statute or otherwise. All such rights and remedies shall be considered cumulative and nonexclusive.

The parties agree that the sums and formulas designated herein as liquidated damages represent a reasonable approximation of the damages CITY is likely to suffer from violations of the respective terms. OWNER/DEVELOPER agrees to pay in full any accrued liquidated damages to CITY within ten (10) calendar days of a written demand by CITY for such payment.

31. FEES, TAXES, AND OTHER LEVIES. OWNER/DEVELOPER shall be responsible for payment of all fees, assessments, taxes, charges, and levies imposed by any public authority or utility company with respect to the Property and the Project, and shall pay such charges prior to delinquency. However, OWNER/DEVELOPER shall not be required to pay any such charge so long as (a) the legality thereof is being contested in good faith and by appropriate proceedings, and (b) OWNER/DEVELOPER maintains reserves adequate to pay any contested liabilities.

Affordable Rental Housing Agreement Page 11

32. INSURANCE COVERAGE. OWNER/DEVELOPER shall cause to have in full force and effect during the term of this AGREEMENT continuous insurance coverage as required by any lienholder.

33. PROPERTY DAMAGE OR DESTRUCTION. If any building or
improvement erected by OWNER/DEVELOPER on the Property is damaged or destroyed, subject to the requirements of the Senior Lender(s) as set forth in the applicable Security Instrument(s) or other loan documents referenced therein, which shall govern in the event of any conflict with this Section 30. OWNER/DEVELOPER shall, at its own cost and expense, repair or restore the Property consistent with the original Plans and Specifications for the Project. Such work shall be commenced within one hundred twenty (120) calendar days after the damage or loss occurs and shall be completed within three hundred and sixty-five (365) calendar days thereafter or such longer period as may be reasonably required. Subject to the requirements of the Senior Lender(s) as set forth in the applicable Security Instrument(s) or other loan documents referenced therein, which shall govern in the event of any conflict with this Section 30, all insurance proceeds collected for such damage or destruction shall be applied to the cost of such repairs or restoration and, if insurance proceeds are insufficient for such purpose, OWNER/DEVELOPER shall make up the deficiency. For the avoidance of doubt, in the event of any conflict between this Section 30 and Section 22 hereof, this Section 30 shall govern.

GENERAL PROVISIONS

34. SUBORDINATION. Except as expressly set forth herein, this AGREEMENT shall be subordinated in priority to any third-party lender having a lien on the Property.

35. TRANSFER AND ENCUMBRANCE OF PROPERTY. During the term of this AGREEMENT, OWNER/DEVELOPER shall not make or permit any sale, agreement to sell, assignment, conveyance, lease (other than (i) the rental of Project units to eligible residential tenant occupants , (ii) the granting of any mortgage, deed of trust or similar security instrument, and (iii) the transfer toa Purchaser, or transfer of the Property or any part thereof, including the sale of any general or limited partnership interests in OWNER/DEVELOPER, the removal of any general partner, or any substantial change in operational or management control over the Property (collectively referred to as “Transfers”), without the prior written consent of CITY.

CITY shall give its consent to a Transfer provided that it determines all of the following conditions are met: (a) OWNER/DEVELOPER is in compliance with this AGREEMENT in all material respects or the Transfer will cure existing violations of this AGREEMENT; (b) the transferee agrees to assume all obligations of OWNER/DEVELOPER imposed by this AGREEMENT; (c) the transferee demonstrates to CITY’s satisfaction that it is capable of owning and/or operating the Property and the Project in full compliance with this AGREEMENT; (d) the terms of the Transfer shall not jeopardize the CITY’s security interest in the Property and is otherwise in full

Affordable Rental Housing Agreement Page 12
compliance with all legal standards, including eligibility requirements and other conditions imposed by funding sources for the Project; and (e) the Transfer has been approved by CITY’s governing body, if such approval is required.

36. NONLIABILITY OF OFFICIALS, EMPLOYEES, AND AGENTS. No member, official, director, employee, agent, or independent contractor of CITY shall be personally liable to OWNER/DEVELOPER or third party beneficiaries for any obligation created under the terms of this AGREEMENT.

37. INDEMNITY AND WAIVER. Notwithstanding the insurance coverage required herein, OWNER/DEVELOPER shall indemnify and hold CITY, its members, officials, directors, employees, agents, and independent contractors (collectively “Indemnitees”), harmless against any losses, damages, liabilities, claims, demands, judgments, actions, court costs, and legal or other expenses (including attorney’s fees) which Indemnitees may incur as a result of (1) OWNER/DEVELOPER’s failure to perform any obligations as and when required by this AGREEMENT; (2) any failure of OWNER/DEVELOPER’s representations or warranties to be true and complete in any material respect; or (3) any act or omission by OWNER/DEVELOPER or any contractor, subcontractor, management agent, or supplier with respect to the Project or the Property, except to the extent that such losses are caused solely by the negligence or willful misconduct of Indemnitees. The duty of the OWNER/DEVELOPER to indemnify includes the duty to defend Indemnitees in any court action, administrative action, or other proceeding brought by any third party arising from the Project or the Property.

OWNER/DEVELOPER’s duty to indemnify Indemnitees shall survive the term of this AGREEMENT.

OWNER/DEVELOPER hereby waives any claims, suits, or actions against the CITY on account of or arising from the Costa-Hawkins Rental Housing Act, California Civil Code Sections 1954.50 et seq. (“CHRHA”).

38. GOVERNING LAW. This AGREEMENT shall be interpreted under and be governed by the laws of the State of California, except for those provisions relating to choice of law and those provisions preempted by federal law.

39. AGREEMENT CONTROLS. In the event of a conflict between any provisions of this AGREEMENT and any of its exhibits, the terms of this AGREEMENT shall control.

40. ATTORNEYS’ FEES AND COSTS. In the event that a legal or administrative action is brought to interpret or enforce the terms of this AGREEMENT, the prevailing party shall be entitled to recover all reasonable attorneys’ fees and costs incurred in such action.

41. TIME. Time is of the essence in this AGREEMENT.

Affordable Rental Housing Agreement Page 13

42. CONSENTS AND APPROVALS. Except as otherwise expressly provided in this AGREEMENT, any consent or approval required under the AGREEMENT shall not be unreasonably withheld or delayed.

43. NOTICES, DEMANDS, AND COMMUNICATIONS. Formal notices, demands, and communications between OWNER/DEVELOPER and CITY shall be given by first class or certified mail, return receipt requested, postage prepaid or delivered personally, to OWNER/DEVELOPER and CITY as follows, or at such other address as a party may designate by written notice to the other party:

CITY OF ROSEVILLE
CITY Manager
311 Vernon Street
Roseville, California 95678

OWNER/DEVELOPER
Roseville Senior Affordable LP
445 Central Ave., Suite 200
Highland Park, IL 60035

44. BINDING UPON SUCCESSORS. All provisions of this AGREEMENT shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest, transferees, and assigns of OWNER/DEVELOPER and CITY, and shall run with the land for the full term of this AGREEMENT. Any successor in interest to OWNER/DEVELOPER and any purchaser or transferee of the Property shall be subject to all of the duties and obligations imposed on OWNER/DEVELOPER under this AGREEMENT for the full term of this AGREEMENT. The term “OWNER/DEVELOPER” as used in this AGREEMENT shall include all such assigns, successors-in-interest, and transferees.

45. RELATIONSHIP OF PARTIES. The relationship of
OWNER/DEVELOPER and CITY for this Project during the term of this AGREEMENT shall not be construed as a joint venture, equity venture, or partnership. CITY neither undertakes nor assumes any responsibility or duty to OWNER/DEVELOPER or to any third party with respect to the operation of the Property or the actions of OWNER/DEVELOPER. Except as CITY may specify in writing, OWNER/DEVELOPER shall have no authority to act as an agent of CITY or to bind CITY to any obligation.

46. WAIVER. Any waiver by CITY of any obligation in this AGREEMENT must be in writing. No waiver shall be implied from any delay or failure by CITY to take action on any breach or default of OWNER/DEVELOPER or to pursue any remedy allowed under this AGREEMENT or applicable law. Any extension of time granted to OWNER/DEVELOPER to perform any obligation under this AGREEMENT shall not operate as a waiver or release from any of its obligations under this AGREEMENT.

Consent by CITY to any act or omission by OWNER/DEVELOPER shall not be construed as the consent to any other or subsequent act or omission or to waive the requirement for CITY’s written consent to future waivers.

47. OTHER AGREEMENTS. OWNER/DEVELOPER represents that it has not entered into any agreements that would restrict or compromise its ability to comply

Affordable Rental Housing Agreement Page 14
with the terms of this AGREEMENT. OWNER/DEVELOPER shall not enter into any agreements that are inconsistent with the terms of this AGREEMENT without an express written waiver by CITY.

48. AMENDMENTS AND MODIFICATIONS. Any amendments or
modifications to this AGREEMENT must be in writing and shall be effective only if executed by both OWNER/DEVELOPER and CITY, following receipt of all required approvals, and only with the consent of the Senior Lender(s).

49. SEVERABILITY. Every provision of this AGREEMENT is intended to be severable. If any provision of this AGREEMENT is held invalid, illegal, or unenforceable by a court of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not be affected or impaired.

SPECIAL PROVISIONS

50. REFINANCING REVIEW FEE. In the event that the Property and/or the Project is a tax credit project and is refinanced during the term of this Agreement, OWNER/DEVELOPER shall provide CITY a prepayment, upon request by OWNER/DEVELOPER, for CITY’s staff costs in reviewing any refinancing documentation submitted to CITY for CITY’s review; provided that City approval shall not be required for any refinancing unless the Project is a tax credit project. Such prepayment shall be submitted by OWNER/DEVELOPER prior to CITY commencing any review. The prepayment will be one thousand dollars ($1,000.00).

OWNER/DEVELOPER shall not be entitled to receive a refund of any such fee in the event that OWNER/DEVELOPER fails to complete such refinancing.

51. TENANT MONITORING FEE. Commencing one (1) year after the final Certificate of Occupancy for the Project and annually thereafter, OWNER/DEVELOPER shall pay to CITY, not later than March 31 of each year, a tenant monitoring fee equal to FORTY DOLLARS ($40) for each occupied, rent restricted, apartment unit within the Project, with such fee to be adjusted to reflect the Project’s actual occupancy rate. The fee for each unit shall be prorated over the portion of the year that the unit was occupied or leased. A penalty of one and one half percent (1.5%) per month shall be assessed against any fee not paid when due.

52. PARTICIPATION IN HOUSING CHOICE VOUCHER PROGRAM. During the term of this AGREEMENT, OWNER/DEVELOPER agrees to participate in the Housing Choice Voucher (“HCV”) program administered by the Roseville Housing Authority (the “Authority”).

53. CHECKLIST FOR REGULATED UNITS. OWNER/DEVELOPER agrees that each prospective tenant, prior to rental of a Regulated Unit, shall be required to complete forms required by Exhibit C, or OWNER/DEVELOPER'S equivalent as approved in writing by CITY.

EXHIBIT A

LEGAL DESCRIPTION OF PROPERTY
All that certain real property situate in the City of Roseville, County of Placer, State of California, described as follows:

A portion of Lots 1, 2 and 3, as said lots are shown and so designated on that certain Final Map entitled, “Westbrook – Phases 2 & 3”, filed in Book DD of Maps, Page 79, Placer County Records, more particularly described as follows:

COMMENCING at the northwesterly corner of said Lot 1; thence from the POINT OF COMMENCEMENT, along the westerly line of said lot the following two (2) courses: (1) South 00º35’16” East 149.33 feet; (2) South 01º32’34” East 203.62 feet to the TRUE POINT OF BEGINNING; thence from the TRUE POINT OF BEGNNING, continuing along the westerly lines and the southerly lines of said lot the following eight (8) courses: (1) South 01º32’34” East 76.39 feet; (2) South 10º03’01” East 60.83 feet; (3) South 00º35’16” East 120.00 feet; (4) South 08º52’28” West 60.83 feet; (5) 78.79 feet along the arc of a non-tangent curve to the left, concave to the northeast, having a radius of 50.00 feet, through a central angle of 90º17’00” and subtended by a chord bearing South 45º43’46” East 70.89 feet; (6) North 89º07’43” East 223.33 feet; (7) South 84º58’18” East 120.64 feet; (8) South 89º43’32” East 105.46 feet; thence leaving said southerly lines, North 82º56’40” East 89.25 feet; thence North 89º07’43” East 1.32 feet; thence North 00º34’39” West 446.44 feet; thence South 89º25’21” West 170.00 feet; thence South 00º34’39” East 2.00 feet; thence South 89º25’21” West 354.78 feet; thence North 00º34’39” West 33.71 feet; thence South 89º25’21” West 59.28 feet; thence South 02º44’47” West 109.83 feet to the TRUE POINT OF BEGININNG.

Containing 6.035 acres, more or less.

NOTE: The above described real property is the same as proposed Parcel 1, as said parcel is shown and so designated on that certain Parcel Map entitled, “SVSP PCL WB30", currently in process with the City of Roseville.

EXHIBIT B

OCCUPANCY AND RENT RESTRICTIONS
O
One Bedroom
T
Two Bedroom
M
Maximum Household
Income as
Percentage of AMI
N
Number
of Units
G
Gross
Rent
U
Utility
Allowance
M
Maximum
Contract
Rent
N
Number
of Units
Gross
Rent
Utility
Allowance
Maximum
Contract
Rent
8 80%
D
176
$
$1,971
$
$80
$
$1,891
7 48$2,365$100$2,265
$
Non-Rent Restricted
O
On Site Management
U
1 u N 0
0 T
TOTAL
5 177
7 48

EXHIBIT C

CHECKLIST FOR AFFORDABLE RENTAL UNITS
The following documentation must be present in the Tenant’s file (in a form approved by the Housing Manager) for an “affordable renter.”
____ Certification of Affordable Rental Unit Eligibility Form ____ Calculation of Tenant Eligibility Form
____ Record of Rental Increases
____ Written, third party verification of all income sources, including:
____ Employment
____ Self-employment (tax return and profit & loss statement for current year)
____ Unemployment
____ AFDC (Welfare) Benefits
____ Child Support
____ Alimony
____ Social Security Benefits
____ Supplemental Security Income (SSK)
____ VA or Military Benefits
____ Pensions and/or Annuities
____ Retirement Funds
____ Savings Accounts (Interest Income)
____ Checking Accounts
____ Government Grants
____ Trust Funds
____ Stocks & Bonds (Cash Value)
____ Life Insurance (Cash Value)
Name ____________________________________ Complex ____________________________ Title _____________________________________ Date _______________________________

CERTIFICATION OF RESIDENT ELIGIBILITY
Re: ____________________________________ Apt. # __________ Apartment Complex
I/we have read and answered truthfully, fully frankly and personally each of the following questions for all persons who are to occupy the unit being applied for in the above apartment project. Listed below are the names of all persons who intend to reside in the unit:
1) Name of Members of
the Household
2) Relationship
to head of
Household 3) Age
4) Social
Security No.
5) Place of
Employment
___________________ ___________ _____ ___________ ___________ ___________________ ____________ _____ ___________ ____________ __________________ ____________ _____ ___________ ____________ ___________________ ____________ _____ ___________ ____________ ___________________ ____________ _____ ___________ ____________ ___________________ ____________ _____ ___________ ____________ ___________________ ____________ _____ ___________ ____________ ___________________ ____________ _____ ___________ ____________ ___________________ ____________ _____ ___________ ____________ ___________________ ____________ ______ ____________ _____________

CERTIFICATION OF RESIDENT ELIGIBILITY (cont.)

INCOME COMPUTATION
6) The total anticipated income calculated in accordance with this paragraph 6, of all persons (except children under the age of 18 years) listed above for the 12- month period beginning the date that I/we plan to move into a unit is $________________ .

Included in the total anticipated income listed above are:
a. All wages and salaries, overtime pay, commissions, fees and other compensation for personal services, before payroll deductions.

Excluded from such anticipated income are:
a. Casual, sporadic or irregular gifts;
b. Amounts which are specifically for or in reimbursement of medical expenses; c. Lump sum additions to family assets, such as inheritances, insurance payments (including payments under health and accident insurance and worker’s compensation), capital gains and settlements for personal or property losses;
d. Amounts of educational scholarships paid directly to the student or the educational institution and amounts paid by the government to a veteran for use in meeting the costs of tuition, fees, books, and equipment. Any amounts of such scholarships or payments to veterans not used for the above purposes are to be included in income;
e. Hazardous duty pay to a family member in the Armed Forces who is away from home and exposed to hostile fire;
f. Relocation payments under Title II of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970;
g. Foster child care payments;
h. The value of coupon allotments for the purchase of food pursuant to the Food Stamp Act of 1977.

7) This certificate is made with the knowledge that it will be relied upon by the Owner to determine maximum income for eligibility to occupy the unit; and I/we declare that all information set forth herein is true, correct and complete and based upon information I/we deem reliable and that the statement of total anticipated income contained in paragraph 6 is reasonable and based upon such investigation as the undersigned deemed necessary.
8) I/We will assist the Owner in obtaining any information or documents required to verify the statement made herein, including either an income verification from my/our present employer(s) or copies of federal tax returns for the immediately preceding calendar year.
9) I/We acknowledge that I/we have been advised that the making of any misrepresentation or misstatement in this declaration will constitute a material breach of my/our agreement with the Owner to lease the unit and will entitle the Owner to prevent or terminate my/our occupancy of the unit by institution of an action for eviction or other appropriate proceedings.

I/We declare under penalty of perjury that the foregoing is true and correct.

Executed this _____ day of ___________________ in the City of ____________________ California.
_____________________________________
Applicant
_____________________________________
Applicant
_____________________________________
Applicant
_____________________________________
Applicant
_____________________________________
Applicant
[All persons listed in number 2 above, except children under the age of 18 must sign this form]

CALCULATIONS OF TENANT ELIGIBILITY

FOR AFFORDABLE RENTAL FORM
(FORM COMPLETION BY APARTMENT OWNER OR AGENT)
NAME: ____________________________________ UNIT # ____________

SOURCE MONTHLY ANNUAL
Social Security $
______________
$
______________ Social Security $
______________
$
______________ Civil Service $
______________
$
______________ Pension _________________________ $
______________
$
______________ Interest _________________________ $
______________
$
______________ Wages __________________________ $
______________
$
______________ Tips __________________________ $
______________
$
______________ Wages __________________________ $
______________
$
______________ Tips __________________________ $
______________
$
______________ Child Support $
______________
$
______________ Welfare $
______________
$
______________ Stocks/Bonds $
______________
$
______________ Other ___________________________ $
______________
$
______________ Other ___________________________ $
______________
$
______________ TOTAL INCOME $
______________
$
______________ Monthly base rent $
______________ Move-in date
______________
BY
___________________________________ TITLE _____________________________ DATE _____________________________

AFFORDABLE TENANT

RECORD OF RENTAL INCREASES
(FORM COMPLETION BY APARTMENT OWNER OR AGENT)
NAME ______________________________ APT. NO. _________
MOVE-IN DATE _____________________ INITIAL BASE RENT $___________ ANNUAL INCOME $_________________

DATE OF

INCREASE

CURRENT
RENT

RENEWAL FUNDING

INFLATION

FACTOR NEW RENT
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________
_____________ $___________ X 1._______ = $___________

City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.56
File #: 0102-06
Item ID: 2026-534
Title: Proclamation - Park and Recreation Month
Contact: Arleta Wagenhals 916-774-5200 [email protected]

SUMMARY
Proclaim July 2026 as Park and Recreation Month and urge all residents to visit and enjoy Roseville's recreation facilities, parks, trails and natural areas.

RECOMMENDATION
Proclaim July 2026 as Park and Recreation Month and urge all residents to visit and enjoy Roseville's recreation facilities, parks, trails and natural areas.

BACKGROUND
Not Applicable.

FISCAL IMPACT
Not Applicable.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Council approval of a proclamation meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

5. Support community engagement and advocacy

6. Deliver exceptional City services
Respectfully Submitted,
Arleta Wagenhals, City Clerk Technician
Carmen Avalos, City Clerk
ATTACHMENTS:

1. Park and Rec Proc
REVIEWERS:

Arleta Wagenhals, City Clerk Department Created/Initiated - 6/9/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/9/2026

Michelle Sheidenberger, City Attorney Department Approved - 6/9/2026 Katrina Six, City Clerk Department Final Approval - 6/9/2026

City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.57
File #: 0102-03
Item ID: 2026-492
Title: Minutes of Prior Meeting
Contact: Adilia Keller 916-774-5265 [email protected]

SUMMARY
Staff recommends approval of the minutes of the May 20, 2026 and June 3, 2026, City Council Meetings.

RECOMMENDATION
Staff recommends approval of the minutes of the May 20, 2026 and June 3, 2026, City Council Meetings.

BACKGROUND
Not Applicable.

FISCAL IMPACT
There is no fiscal impact associated with this request.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The City Council minutes are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services
Respectfully Submitted,
Adilia Keller, City Clerk Technician
Carmen Avalos, City Clerk
ATTACHMENTS:

1. May 20, 2026 City Council Minutes

2. June 3, 2026, City Council Minutes
REVIEWERS:

Arleta Wagenhals, City Clerk Department Created/Initiated - 6/9/2026 Katrina Six, City Clerk Department Final Approval - 6/9/2026

Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk

MINUTES
City Council Regular Meeting
May 20, 2026
6:00 PM
Roseville Electric Building,
116 S. Grant Street, 1st Floor
I. CALL TO ORDER
Mayor Bernasconi called the meeting to order at 6:01 P.M.

II. ROLL CALL

Present: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Roccucci, Mayor Bernasconi.

Absent: Councilmember Mendonsa
III. PLEDGE OF ALLEGIANCE
Deputy City Attorney Chloe Porath led the Pledge of Allegiance.

IV. MEETING PROCEDURES
City Clerk Carmen Avalos announced the procedures for addressing the City Council.

V. PRESENTATIONS

1. Retirement - Jill Geller
Summary: Commend Jill Geller for 6 years of extraordinary service and outstanding leadership as Director of Parks, Recreation & Libraries, congratulate her for her accomplishments, and wish her a long, healthy, and enjoyable retirement.

CONTACT: Arleta Wagenhals 916-774-5200 [email protected] City Council made the presentation to Parks, Recreation & Libraries Director Jill Geller, who responded.

2. Retirement - Megan Scheid
Summary: Commend Megan Scheid, who is retiring from the City Manager's Office, for her 19 years of extraordinary service, exemplary leadership, and enduring contributions to the City of

Roseville, and extend deep gratitude and warm wishes for a long, fulfilling, and meaningful retirement.

CONTACT: Arleta Wagenhals 916-774-5200 [email protected] City Council made the presentation to Deputy City Manager Megan Scheid who responded.

VI. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.

No public comment received.

VII. CONSENT CALENDAR
Motion by Councilmember Houdesheldt, seconded by Roccucci, to approve the Consent Calendar as recommended. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Roccucci, Mayor Bernasconi.

Absent: Councilmember Mendonsa

3. Fuel Equipment Canopy Design and Construction - Contract Purchase Agreement (ENVIRONMENTAL UTILITIES DEPARTMENT - WASTEWATER)
Summary: Staff recommends approval of a contract purchase agreement with Plummerbuilt Inc. for the design and construction of a fuel island canopy over the compressed natural gas filling station located at the Pleasant Grove Wastewater Treatment Plant in the amount of $199,550.

The request includes a 10% contingency ($19,955) to account for potential fluctuations in material and construction costs. This project is funded by the South Placer Wastewater Authority in the Pleasant Grove Wastewater Treatment Plant Energy Recovery Project.

CONTACT: Blaine Wiegel 916-746-1833 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-154 approving a contract purchase agreement, by and between the City of Roseville and Plummerbuilt Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

4. Wastewater Climber Screens Parts and Equipment – Sole Source Purchase Order (ENVIRONMENTAL UTILITIES DEPARTMENT - WASTEWATER)
Summary: Staff recommends approval of a sole source purchase order with Veolia WTS Services USA, Inc. to provide repair parts and replacement equipment for the Influent Climber Screens at the Dry Creek Wastewater Treatment Plant and the Pleasant Grove Wastewater Treatment Plant for $300,000, and the option to execute four additional one-year $300,000 renewals for a total not to exceed $1,500,000. Funding will be provided from the Environmental Utilities Department’s annual budgets in the Wastewater Operations Fund.

CONTACT: Katherine Gettings 916-746-1865 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-155 approving a sole source purchase order for Wastewater climber screens parts and equipment.

5. RiverArc Project Related to the Third Pump at Pritchard Lake Diversion Facility - Cost Share Agreements (ENVIRONMENTAL UTILITIES DEPARTMENT - WATER) Summary: Staff recommends approval of two separate agreements for a third pump at the Pritchard Lake Diversion Facility. The first is an agreement between RiverArc Implementation Partners and Natomas Mutual Water Company. The second is an agreement between the RiverArc Implementation Partners. The City’s cost share is up to $200,000. Funding for this project is from the RiverArc project in the Water Construction and Water Rehabilitation Funds.

CONTACT: Janice Gainey 916-774-5535 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-162 approving an agreement for Cost Sharing for Third Pump at Pritchard Lake Diversion Facility, by and between the Natomas Central Mutual Water Company, the Placer County Water Agency, the City of Sacramento, and the City of Roseville, and authorizing the City Manager to execute it on behalf of the City of Roseville; and b. Adopt Resolution No. 26-163 approving an agreement for RiverArc Implementation Partner Cost Sharing Related to the Agreement for Cost Sharing for Third Pump at Pritchard Lake Diversion Facility with Natomas Central Mutual Water Company, by and among the RiverArc Implementation Partners and authorize the City Manager to execute it on behalf of the City of Roseville.

6. Sodium Hypochlorite System Replacement Project - Cancellation and Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT)
Summary: Staff recommends approval to cancel the Pleasant Grove Wastewater Treatment Plant Sodium Hypochlorite System Replacement project and approve a budget adjustment in the amount of $500,000 to eliminate the existing budget and return the unspent funds to fund balance in the Wastewater Rehabilitation Fund.

CONTACT: Jeremy Snyder 916-746-1829 [email protected] The City Council will consider the recommendation to:
a. Approve the cancellation of the Capital Improvement Project; and b. Adopt Ordinance No. 7071 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

7. Water Meter Retrofit Project - Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT -

TECHNICAL SERVICES)
Summary: Staff recommends approval of a budget adjustment for the Water Meter Retrofit Project in the amount of $57,942 using available resources in the Water Meter Retrofit Fund to purchase additional materials required to complete the remaining Water Meter Retrofits.

CONTACT: William Montz 916-774-5545 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7070 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

8. Public Safety Computer System – License Agreement Amendment (INFORMATION

TECHNOLOGY DEPARTMENT - CLIENT SERVICES)
Summary: Staff recommends approval of an amendment to the License Agreement with Tyler Technologies Inc. to add software, services and support for interfaces and exports relating to Computer Aided Dispatch (CAD) to CAD, Enforcement Mobile and other Enterprise Public Safety modules. The amendment will increase the cost of the contract by $105,089. The total cost for the three-year amendment is $822,754.11 and is allocated to the Police and Fire departments each fiscal year by internal service fund charges from the Information Technology Operations fund.

CONTACT: Melissa Patrick 916-774-5127 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-161 approving a license agreement amendment, by and between the City of Roseville and Tyler Technologies Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

9. Silver Spruce Drive - Segment 2B - Notice of Completion (DEVELOPMENT SERVICES

DEPARTMENT - ENGINEERING DIVISION)
Summary: Staff recommends approval of the Notice of Completion for Silver Spruce Drive - Segment 2B as complete. The Engineering Division has made final inspection of the project and has found the roadway infrastructure work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.

CONTACT: Pablo Macias 916-746-1324 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-149 accepting the Public Work known as Silver Spruce Drive - Segment 2B Project, approving the "Notice of Completion", and authorizing and directing the

City Engineer to execute said Notice on behalf of the City of Roseville, therefore, and accepting a portion of the dedications offered on the recorded map of the Subdivision.

10. Sierra Vista Specific Plan Parcel WB-30 - Parcel Map (DEVELOPMENT SERVICES DEPARTMENT -

ENGINEERING DIVISION)
Summary: Staff recommends approval of the Sierra Vista Specific Plan Parcel WB-30 Parcel map.

Engineering has completed its review of the parcel map and found that it is in compliance with the approved tentative map. This map will create three (3) commercial and three (3) public right-of-way lots. The actions requested have no fiscal impact on the City's General Fund.

CONTACT: Jeff Hendrix 916-774-5463 [email protected] The City Council will consider the recommendation to:
a. Approve the Sierra Vista Specific Plan Parcel WB-30 parcel map on file with the City Clerk and accept on behalf of the public, Parcels A, B, and C offered thereon.

11. West Roseville Specific Plan Fiddyment Ranch Blue Oaks Boulevard Widening - Reimbursement Agreement (DEVELOPMENT SERVICES DEPARTMENT - ENGINEERING DIVISION) Summary: Staff recommends approval of a Reimbursement Agreement with JEN California 15 LLC in the amount of $5,493,744 to construct West Roseville Specific Plan Fiddyment Ranch Blue Oaks Boulevard Widening. Funding is included in the Developer Reimbursement Account of the Traffic Mitigation Fund.

CONTACT: Matt Todd 916-774-5562 [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-152 approving a reimbursement agreement, by and between the City of Roseville and JEN California 15 LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.

12. Citywide East Site Radio Communications Tower - Notice of Completion (PUBLIC WORKS

DEPARTMENT - FACILITIES)
Summary: Staff recommends approval of the Notice of Completion for the Citywide East Site Radio Communication Tower Construction Project. The total cost of the construction contract with SLC, Inc was in the amount of $925,028.00 with an additional 15% contingency of $138,754.20, of which $138,534.00 was used. Funding for this project was included in the IT Replacement Fund, Public Facilities Fund, and Strategic Improvement Fund. No General Fund resources were used for the project.

CONTACT: James Kremko 916-774-5741 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-148 accepting the Public Work known as the Citywide East Site Radio

Communication Tower project, approving the “Notice of Completion”, and authorizing the Public Works Director to execute said notice on behalf of the City of Roseville.

13. Society for the Prevention of Cruelty to Animals Heating, Ventilation, and Air Conditioning Replacement - Contract Purchase Agreement and Budget Adjustment (PUBLIC WORKS

DEPARTMENT - FACILITIES)
Summary: Staff recommends approval of a contract purchase agreement with B&M Civil, LLC dba B&M Builders in the amount of $140,783 for the Society for the Prevention of Cruelty to Animals (SPCA) Heating, Ventilation, and Air Conditioning (HVAC) Replacement project.

Additionally, staff is requesting a budget adjustment of $56,500 to increase the Placer SPCA HVAC Replacement project budget from available resources in the Facility Rehabilitation Fund.

This project is funded by the General Fund through the Facilities Rehabilitation Fund.

CONTACT: Rebecca McCoy 916-746-5706 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-151 approving an agreement, by and between the City of Roseville and B&M Civil, LLC dba B&M Builders, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Ordinance No. 7072 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

14. Westbrook Boulevard Signal Installation Project - Award of Construction Agreement and Budget Adjustment (PUBLIC WORKS DEPARTMENT - ENGINEERING - CITY PROJECTS) Summary: Staff recommends approval of a construction agreement with May-Han Electric, Inc. dba M&M Electric in the amount of $1,717,883.50 for the Westbrook Boulevard Signal Installation Project, along with the associated budget adjustment and a 10% construction change order authority. The scope of this project includes the signalization of five (5) intersections along Westbrook Boulevard. The traffic signals are located at the intersections of Solaire Drive, Earl Rush Drive, Nicole Gee Drive, Vista Grande Boulevard, and Sierra Village Drive with Westbrook Boulevard. The budget adjustment will increase project funding for the Traffic Mitigiation Fund by $600,000 for a total budget of $2,950,000. No General Fund resources will be used for this project.

CONTACT: Brian Gulewich 916-746-1376 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-156 approving a construction agreement, by and between the City of Roseville and May-Han Electric, Inc. dba M&M Electric, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Ordinance No. 7073 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

15. Road Resurfacing and Maintenance Funding - Purchase Order Increase (PUBLIC WORKS

DEPARTMENT - STREET MAINTENANCE)
Summary: Staff recommends approval of an increase to the existing purchase order with Granite Construction Company Inc. in the amount of $58,500, to a total not-to-exceed amount of $133,499. This spending limit increase will provide the Public Works Street Maintenance Division the flexibility needed to complete ongoing roadway rehabilitation work in the current fiscal year including resurfacing project preparation, and repairs to emerging pavement failures and localized base deterioration. Funding for the increase is from the Highway Users Tax Fund and Traffic Safety funds already budgeted within operations budgets. No General Fund resources will be used.

CONTACT: James Shelton 916-746-1192 [email protected] The City Council will consider the recommendation to:
a. Approve the purchase order increase with Granite Construction Company for road resurfacing and maintenance.

16. Agricultural License To Farm Rice - Agreement (PARKS, RECREATION, AND LIBRARIES

DEPARTMENT - PARK MAINTENANCE)
Summary: Staff recommends approval of an Agricultural License to farm rice with Auburn Ravine Ranch Inc. and B & B Livestock for farming on a portion of the Al Johnson Wildlife property. Staff additionally requests authority for the City Manager or his designee to execute two (2) additional two (2) year renewals without further City Council approval. This agreement will generate revenue of $62,220 annually.

CONTACT: Eric Dexter 916-746-1769 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-158 approving an agricultural license to farm rice, by and between the City of Roseville and Auburn Ravine Ranch, Inc. and B & B Livestock, and authorizing the City Manager to execute it on behalf of the City of Roseville.

17. CO-61 Park Project - Award of Contract (PARKS, RECREATION, AND LIBRARIES DEPARTMENT -

PARK DEVELOPMENT)
Summary: Staff recommends approval of an agreement with Jensen Landscape Contractor, LLC in the amount of $1,399,971.99 for the CO-61 Park Project and authorization for the City Manager or his designee to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract amount. Funding for construction of this park was included in the FY2025-26 budget within the Neighborhood Park – Campus Oaks Fund.

CONTACT: Joel De Jong 916-774-5924 [email protected]

The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-150 approving an agreement, by and between the City of Roseville and Jensen Landscape Contractor, LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.

18. Campus Oaks Park Skate Park Project - Notice of Completion (PARKS, RECREATION, AND

LIBRARIES DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of the Notice of Completion for the Campus Oaks Park Skate Park Project. The total cost of the construction contract with American Ramp Company is $650,000. Funding for this project was included in the FY2024-25 General Fund budget.

CONTACT: Joel De Jong 916-774-5924 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-159 accepting the Public Work known as Campus Oaks Park Skate Park Project, approving the "Notice of Completion", and authorizing and directing the City Engineer to execute said Notice on behalf of the City of Roseville.

19. 2002 International Swaps and Derivatives Association - Master Agreement, Schedule with Gas and Power Annexes, Credit Support Annex, Paragraph 13 Elections and Variables, and DoddFrank Act Representations and Reporting Amending Agreement (ELECTRIC DEPARTMENT -

FINANCIAL & ADMINISTRATIVE)
Summary: Staff recommends approval of the 2002 International Swaps and Derivatives Association, Inc. Master Agreement, Schedule with Gas and Power Annexes, Credit Support Annex, including Paragraph 13 Elections and Variables, and the International Energy Credit Association Dodd-Frank Act Representations and Reporting Amending Agreement, with DRW Energy Trading LLC (DRW). These documents establish standardized legal, transactional, collateral, and swap reporting terms that would apply to future wholesale natural gas, power, and related commodity transactions with DRW. There is no cost associated with the execution of these documents.

CONTACT: Patrick Zanardelli 916-774-5673 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-157 approving the 2002 International Swaps and Derivatives Association, Inc. Master Agreement, the Schedule with Gas Annex and Power Annex, the Credit Support Annex, the Paragraph 13 Elections and Variables, and the International Energy Credit Association Dodd-Frank Act Representations and Reporting Amending Agreement with DRW Energy Trading LLC., and authorizing the City Manager to execute them on behalf of the City of Roseville.

20. Renewable Energy Transaction Confirmation Amendment (ELECTRIC DEPARTMENT - RESOURCE

PLANNING & GENERATION)

Summary: Staff recommends approval of the first amendment to the Renewable Energy Transaction Confirmation with Desert Breeze Solar, LLC. The transaction helps Roseville Electric Utility meet the State of California's Renewable Portfolio Standards regulations and this amendment moves the delivery start date a year earlier to June 2026 to support current compliance period requirements (Compliance Period 5, 2025-2027). This amendment increases the cost of the contract by approximately $1.9 million, for a total amended contract value of approximately $24.2 million over the 16-year term. Funding is included in the Electric Department's FY2025-26 budget in the Electric Fund. Future funding is contingent upon the City Council's approval of the respective year's budget.

CONTACT: Petra Wallace 916-774-5510 [email protected] The City Council will consider the recommendation to:
a. Resolution No. 26-164 approving a first amendment of Transaction Confirmation between the City of Roseville and Desert Breeze Solar, LLC, and authorizing the City Manager to execute if on behalf of the City of Roseville.

21. California-Oregon Transmission Project - Amendment (ELECTRIC DEPARTMENT - RESOURCE

PLANNING & GENERATION)
Summary: Staff recommends approval of an amendment to project agreement number 3 with the Transmission Agency of Northern California (TANC) for the California-Oregon Transmission Project (COTP). TANC is a joint powers agency that owns and operates high-voltage transmission facilities, including the COTP, a 500-kV transmission line that extends from central California to north of the California-Oregon Border. The City is a Member of TANC and has transmission rights on the COTP. These transmission rights support Roseville Electric Utility's overall portfolio of resources to meet the electricity needs of the community. The amendment improves the efficiency, flexibility, and clarity of the agreement. There is no fiscal impact associated with the amendment.

CONTACT: Petra Wallace 916-774-5510 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-165 approving amendment No. 1 to project agreement No. 3 with the Transmission Agency of Northern California-Oregon Transmission Project, and authorizing the City Manager to execute it on behalf of the City of Roseville.

22. Roseville Energy Park Tenant Improvement (RFQ 10-3441) – Contract Purchase Agreement (FINANCE DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with Torres Project Management Inc., dba TPM Construction, Inc., as the lowest responsive and responsible bidder for Request for Quotations No.10-3441, Roseville Energy Park Tenant Improvement. The cost of the agreement is $1,249,000. Additionally, staff is requesting change order requests up to 15% ($187,350) of the contract amount for construction contingency, for a grand total of $1,436,350.

Staff is requesting approval of a 15% contingency for this project due to the age of the facility

and unknown circumstances that may arise when construction and demolition begin. There has also been a fluctuation of supply costs due to the rising prices of transportation. Funding for this project is available in the Electric Fund budget.

CONTACT: Tiffany Valdez 916-746-1109 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-160 approving a contract purchase agreement, by and between the City of Roseville and Torres Project Management Inc., dba TPM Construction, and authorizing the City Manager to execute it on behalf of the City of Roseville.

23. Community Facilities Districts - Budget Adjustments (FINANCE DEPARTMENT) Summary: Staff recommends approving budget adjustments in the amount of $1,303,974 to align Community Facilities District budgets with current activity. This adjustment reflects updated pay-as-you-go disbursements, related revenues, and debt service activity, and improves the accuracy of financial reporting and analysis. Sufficient fund balance is available in all affected funds to support the proposed adjustments.

CONTACT: Scott Pettingell 916-746-1306 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7074 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

24. FY2025-26 Second Quarter Financial Report (FINANCE DEPARTMENT) Summary: Staff recommends approval of the FY2026-26 Second Quarter Financial Report which provides a summary of the City's financial position through the second quarter for (1) the General Fund, (2) the enterprise funds, and (3) revenues in other selected funds. This report is provided pursuant to the Budget Control section of the City Charter (Section 7.15).

CONTACT: Nancy Rothlisberger 916-774-5314 [email protected] The City Council will consider the recommendation to:
a. This is an informational item and requires no City Council action.

25. Legal Research Software - Purchase Order Increase (CITY ATTORNEY DEPARTMENT) Summary: Staff recommends approval of an increase in purchase order authority with West Publishing Corporation dba Thomson Reuters - West in order to add a new attorney license to the current legal research software, Westlaw. The original five (5) year purchase order amount of $216,671.64 will increase by $20,584.44 to $237,256.08. Funding for this item was included in the City Attorney's budget. Yearly funding will be subject to budget approval by the City Council.

CONTACT: Kelly Aye 916-774-5377 [email protected]

The City Council will consider the recommendation to:
a. Approve a purchase order increase with West Publishing Corporation dba Thomson Reuters - West.

26. Second Reading - Roseville Municipal Code Amendment - Accessory Dwelling Units (DEVELOPMENT SERVICES - PLANNING)
Summary: Staff recommends approving an ordinance for second reading amending Roseville Municipal Code Chapter 19.60 (Accessory Dwelling Unit Ordinance) and amending Roseville Municipal Code Section 19.10.030 to update and reorganize the City’s Accessory Dwelling Unit (ADU) Ordinance. Key changes include updating multiple sections to reflect legislation passed in 2025, including changing square footage limitations to be based on square footage of livable space, adding a definition for livable space, revising the number of ADUs permitted to reflect that any combination of permitted units is allowed, revising the Residential Zone General Development standards table of Roseville Municipal Code Section 19.10.030 to refer to Chapter

19.60 instead of stating the number of ADUs permitted, and limiting the owner occupancy requirement for a Junior ADU to cases where sanitation facilities (bathrooms) are shared. Additional changes include removal of the Administrative Permit process which currently allows deviation from standards for ADUs, adding references to the definition of “kitchens” found in Roseville Municipal Code Chapter 19.95, a new definition for "separate entrance" and "separate exterior entrance," and other changes to improve readability and clarity.

CONTACT: Lauren Hocker 916-774-5272 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7075 amending section 19.10.030 of Chapter 19.10 of Title 19 of the Roseville Municipal Code regarding Residential Zone General Development Standards and amending Chapter 19.60 of Title 19 of the Roseville Municipal Code regarding Accessory Dwelling Units.

27. Proclamation - National Public Works Week
Summary: Proclaim May 17-23, 2026 as National Public Works Week and urge all residents to recognize public works professionals, engineers, managers, and employees and the substantial contributions they make to protecting health and safety, and advancing the quality of life for all.

CONTACT: Arleta Wagenhals 916-774-5200 [email protected]

28. Minutes of Prior Meetings (CITY CLERK DEPARTMENT)
Summary: Staff recommends approval of the minutes of the May 6, 2026 City Council / Housing Authority Meeting.

CONTACT: Christine Mesaros 916-774-5287 [email protected]

The City Council will consider the recommendation to:
a. Approve minutes of the May 6, 2026 City Council / Housing Authority Meeting.

29. Retirement - Stephanie Gillis
Summary: Commend Stephanie Gillis, who is retiring from the Electric Department, for 19 years of outstanding service and dedication to the City of Roseville, and extend wishes for a long, healthy and enjoyable retirement.

CONTACT: Arleta Wagenhals 916-774-5200 [email protected]

END OF CONSENT CALENDAR
VIII. PRESENTATIONS/REPORTS

30. Grants Advisory Commission FY2026-27 Grant Funding Recommendations (CITY MANAGER

DEPARTMENT - ASSISTANT CITY MANAGER)
Summary: Staff recommends approval of the Grants Advisory Commission’s FY2026-27 funding recommendations to award grants to 18 nonprofit organizations, totaling $279,940 from the Citizens’ Benefit Fund. Funding for these awards is included in the proposed FY2026-27 City budget.

CONTACT: Tobi Thomas 916-746-1368 [email protected] The City Council will consider the recommendation to:
a. Approve the Grants Advisory Commission’s FY2026-27 funding recommendations, awarding $279,940 from the Citizens’ Benefit Fund to 18 nonprofit organizations.

Management Analyst Tobi Thomas and Senior Deputy Attorney Jonathan Levy made the presentation to the City Council.

Grants Advisory Commission Vice Chair Lauren Razzano spoke on the funding award process.

Jennifer Chapman spoke on behalf of Valley Foothill Conservancy and funding for outreach.

Vice Mayor Alvord declared a conflict of interest with the award to Wayfinder Family Services as a family member works for the organization and left the dais.

Motion by Councilmember Houdesheldt, seconded by Councilmember Roccucci, to approve the Grants Advisory Commission’s FY2026-27 funding recommendations, awarding Wayfinder Family Services $7500 from the Citizens’ Benefit Fund. The motion passed.

Ayes: Councilmember Houdesheldt, Councilmember Roccucci, Mayor Bernasconi.

Absent: Vice Mayor Alvord, Councilmember Mendonsa.

Vice Mayor Alvord returned to the dais.

Councilmember Roccucci declared a conflict of interest as her spouse serves on the Roseville Historical Society Board and left the dais.

Motion by Vice Mayor Alvord, seconded by Councilmember Houdesheldt, to approve the Grants Advisory Commission’s FY2026-27 funding recommendations, awarding Roseville Historical Society $9,500 from the Citizens’ Benefit Fund. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Mayor Bernasconi.

Absent: Councilmember Roccucci, Councilmember Mendonsa.

Councilmember Roccucci returned to the dais.

Motion by Councilmember Roccucci, seconded by Vice Mayor Alvord, to approve the Grants Advisory Commission’s FY2026-27 funding as recommended from the Citizens’ Benefit Fund to the remaining 16 nonprofit organizations. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Mayor Bernasconi.

Absent: Councilmember Mendonsa.

31. General Municipal Election - November 3, 2026 (CITY CLERK DEPARTMENT) Summary: Staff recommends approval to call a General Municipal Election to be held on Tuesday, November 3, 2026, request that the Placer County Board of Supervisors consolidate the election with any other election conducted on said date, allow for arguments and rebuttals, elect Councilmembers in Districts Two and Four, request election services from the Placer County Clerk/Registrar of Voters, and to submit the previously approved Council Compensation Adjustment and Inflation Limitation Measure to the voters of the City of Roseville.

CONTACT: Carmen Avalos 916-774-5269 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-166 declaring a General Municipal Election be held on Tuesday, November 3, 2026, and requesting the Placer County Board of Supervisors to consolidate the election with any other election conducted on said date, and requesting election services by the Placer County Clerk/Registrar of Voters to fill two City Council vacancies in City of Roseville Districts 2 and 4; and to submit a Council Compensation Adjustment and Inflation Limitation Measure “A” to the voters of the City of Roseville.

City Clerk Carmen Avalos made the presentation to the City Council.

No public comment received.

Motion by Councilmember Houdeshledt, seconded by Vice Mayor Alvord, to adopt Resolution No. 26-166 declaring a General Municipal Election be held on Tuesday, November 3, 2026, and requesting the Placer County Board of Supervisors to consolidate the election with any other

election conducted on said date, and requesting election services by the Placer County Clerk/Registrar of Voters to fill two City Council vacancies in City of Roseville Districts 2 and 4; and to submit a Council Compensation Adjustment and Inflation Limitation Measure “A” to the voters of the City of Roseville. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Mayor Bernasconi.

Noes: Councilmember Roccucci.

Absent: Councilmember Mendonsa.

IX. PUBLIC COMMENTS
This is the second opportunity to make a public comment on non-agenda items.

No public comment received.

X. STAFF/COUNCIL REPORTS
Councilmember Roccucci reported on various community events.

Placer County Flood Control and Water Conservation Meeting - Councilmember Roccucci reported on attendance.

Councilmember Houdesheldt reported on various community events.

Mayor Bernasconi reported on various community events.

XI. ADJOURNMENT
Mayor Bernasconi adjourned the meeting at 7:14 P.M.

Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk

MINUTES
City Council / Housing Authority Meeting
June 3, 2026
6:00 PM
Roseville Electric Building,
116 S. Grant Street, 1st Floor
I. CALL TO ORDER
Mayor Bernasconi called the meeting to order at 6:00 P.M.

II. ROLL CALL

Present: Vice Mayor Alvord, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

Absent: Councilmember Houdesheldt.

III. PLEDGE OF ALLEGIANCE
Parks and Recreation Commissioner Kevin Hernandez led the Pledge of Allegiance.

IV. MEETING PROCEDURES
City Clerk Carmen Avalos announced the procedures for addressing the City Council.

V. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.

Natasha Nicholson spoke on data centers in Roseville.

Jennifer Chapman spoke on the use of Council Discretionary Funds and sound walls.

VI. CONSENT CALENDAR
Motion by Councilmember Mendonsa, seconded by Councilmember Roccucci, to approve the Consent Calendar as recommended. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasoni.

Absent: Councilmember Houdesheldt.

1. Water Meters and Related Parts - Sole Source Purchase Order (ENVIRONMENTAL UTILITIES

DEPARTMENT)
Summary: Staff recommends approval of a sole source purchase order with Thirkettle Corporation dba Aqua Metric Sales Company for Sensus water meters and related parts for $950,000 in FY2026-27. In addition, staff requests this purchase order be renewed annually as follows, subject to budget approval: FY2027-28 estimated at $980,000; FY2028-29 estimated at $1,010,000; and FY2029-30 estimated at $1,045,000, for an estimated total amount of $3,985.000. Funding for meter purchases comes from the Water Operations Fund, Water Rehabilitation Fund, and the Recycled Water operating budget in the Wastewater Operations Fund.

CONTACT: Robert Strebel 916-746-1717 [email protected] The City Council will consider the recommendation to:
a. Approve Resolution No. 26-171 approving a sole source purchase order for water meters and related parts.

2. Louis/Orlando Bus Charging Improvement Project - Budget Adjustment (PUBLIC WORKS

DEPARTMENT - TRANSPORTATION)
Summary: Staff recommends approval of a budget adjustment to fund the Louis/Orlando Bus Charging Improvement Project. The estimated cost of this project is $2,510,740. These costs include procurement, installation, contingencies, and staff time. The project will be fully funded with SB125 funds provided by the California State Transportation Agency (CalSTA). Both revenue and expenditure budgets in the Transit Fund will be increased accordingly. This adjustment will have no impact on the General Fund.

CONTACT: Ed Scofield 916-774-5449 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7075 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

3. Fiscal Year 2025-26 Transportation Development Act Claims (PUBLIC WORKS DEPARTMENT -

TRANSPORTATION)
Summary: Staff recommends approval of the Fiscal Year (FY) 2025-26 Transportation Development Act (TDA) claims in the amount of $12,910,937 and authorize the City Manager or his designee to execute the claim on behalf of the City.

CONTACT: Kimberly Goulet 916-746-1320 [email protected] The City Council will consider the recommendation to:
a. Approve Resolution No. 26-170 approving and authorizing execution of the 2024/25

Transportation Development Act claims to the Placer County Transportation Planning Agency and authorize the City Manager or his designee to execute them on behalf of the City.

4. Zero Emission Bus Depot Project (Phase 2 and 3) - Contract Purchase Agreement Amendment (PUBLIC WORKS DEPARTMENT - TRANSPORTATION)
Summary: Staff recommends approval of an amendment to the Zero Emission Bus Depot Project (Phase 2 and 3) Contract Purchase Agreement to include the Federal Transit Administration's 2026 Federal Clauses. Approval of this amendment will allow staff to continue to use federal dollars to help pay for the Zero Emission Bus Depot Project.

CONTACT: Ed Scofield 916-774-5449 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-173 approving amendment 1 to contract purchase agreement, by and between the City of Roseville and Vasko Electric Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

5. Dry Creek Greenway East Phase 2 - Grant Authorization (PUBLIC WORKS DEPARTMENT -

TRANSPORTATION)
Summary: Staff recommends adoption of a resolution authorizing the City Manager, or designee, to submit a grant application to the Sacramento Area Council of Governments 2026 Federal Funding Program under the Next Generation Solutions & Clean Air Program, and to execute all related grant documents and comply with timely project delivery requirements. The grant application would support the Dry Creek Greenway East Phase 2 multi-use bike trail project.

CONTACT: Suzanne Engelke 916-746-1289 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-175 authorizing applications for grant funding from the Sacramento Area Council of Governments (SACOG) 2026 Federal Funding Programs; authorizing the City Manager or his designee to submit City of Roseville SACOG 2026 Federal Funding Program application priorities; and authorizing the City Manager or his designee to execute all grant documents and timely project delivery requirements.

6. Disposal and Auction Services - Contract Purchase Agreement (FINANCE DEPARTMENT -

PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with J.J. Kane Associates, Inc., dba JJ Kane Auctions, on an as-needed basis utilizing Sourcewell Contract #111424-JJK. The Fleet and Purchasing/Central Stores Divisions require auction services to liquidate retired vehicles, equipment and other surplus goods that are no longer required by the City. This is a revenue-generating agreement, with the service costs paid by successful bidders.

Revenue generated from the agreement is estimated at approximately $500,000 annually. Staff also requests authorization to renew the agreement three times without further City Council

approval, contingent upon staff's determination that continued use of the service is in the City's best interest.

CONTACT: Tiffany Valdez 916-746-1109 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-172 approving a contract purchase agreement, by and between the City of Roseville and J.J. Kane Associates, Inc. dba JJ Kane Auctions, and authorizing the City Manager to execute it on behalf of the City of Roseville.

7. 2090 Hilltop Backup Generator Replacement (RFQ 10-3444) – Contract Purchase Agreement (FINANCE DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with Elite Power, Inc. as the lowest responsive and responsible bidder for Request for Quotations No.10-3444 2090 Hilltop Backup Generator Replacement. The cost of the Agreement is $107,908. Additionally, adopt a resolution authorizing the City Manager to sign the contract purchase agreement and authorizing the Public Works Director or designee to approve change order requests for this project up to 10% ($10,790) as a construction contingency, for a grand total of $118,698.

Funding is included in the Electric Fund budget.

CONTACT: Tiffany Valdez 916-746-1109 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-174 approving a contract purchase agreement, by and between the City of Roseville and Elite Power, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

8. Reservation of Affordable Housing Funds for Development of the Westpark Affordable Apartments (ECONOMIC DEVELOPMENT DEPARTMENT - HOUSING)
Summary: Staff recommends approval to reserve affordable housing funds for a proposed affordable housing project in Roseville. The request is to reserve $1,775,000 from the City's Low and Moderate Income Asset Fund (Low/Mod) for construction of St. Anton's affordable housing project, Westpark Affordable Apartments. The Low/Mod funds being considered for this loan originated from the repayment of a prior affordable housing loan and are being proposed to support a new affordable housing activity. No General Fund resources will be used.

CONTACT: Trisha Isom 916-746-1239 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-176 authorizing reservation of Affordable Housing Funds for development of the Westpark Affordable Apartments Project.

9. HOUSING AUTHORITY BOARD/CITY COUNCIL - Quarterly Update 1st Quarter 2026 (ECONOMIC

DEVELOPMENT DEPARTMENT - HOUSING)

Summary: Staff recommends City Council, acting as the Roseville Housing Authority Board, receive a quarterly report on the Housing Authority’s Housing Choice Voucher Program. This report is for informational purposes only and has no impact on the City's General Fund.

CONTACT: Suzi Cook-Turner, Trisha Isom 916-774-5414, 916-746-1239 smcook[email protected], [email protected] The City Council will consider the recommendation to:
a. This quarterly report is for informational purposes only and requires no City Council action.

10. State Legislative and Regulatory Representation Consulting - Professional Services Agreement (PUBLIC AFFAIRS AND COMMUNICATIONS DEPARTMENT)
Summary: Staff requests approval of a professional services agreement with Joe A. Gonsalves & Son for State Legislative and Regulatory Representation Consulting Services to provide state legislative and regulatory representation consulting services related to legislative advocacy, regulatory monitoring, policy analysis, and strategic government relations support. Following the completion of the competitive procurement process, staff recommends awarding a professional services agreement to Joe A. Gonsalves & Son to continue providing these services to the City of Roseville. The initial one-year agreement includes a monthly retainer of $9,000, for a total annual not-to-exceed amount of $108,000. While the agreement includes the option for up to four additional one-year renewals, each renewal would be subject to annual budget approval and a determination that continuation of the services remains in the best interest of the City. Based on the proposed rate structure for the initial agreement term and all potential renewal terms, the cumulative not-to-exceed amount over the possible five-year period is $600,000. Funding for the proposed agreement is included in the Public Affairs and Communications Department General Fund budget and is incorporated into the proposed FY 2026-27 budget.

CONTACT: Rob Baquera 916-746-1170 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-177 approving a professional services agreement, by and between the City of Roseville and Joe A. Gonsalves & Son, and authorizing the City Manager to execute it on behalf of the City of Roseville.

11. Appointments - City Council Auxiliary Positions (CITY CLERK DEPARTMENT) Summary: It is recommended that the City Council approve the appointment of Vice Mayor Alvord as an alternate to the Sites Reservoir Project Joint Powers Authority Board of Directors.

CONTACT: Helen Dreyer [email protected]
The City Council will consider the recommendation to:
a. Approve the appointment of Vice Mayor Alvord as an alternate to the Sites Reservoir Project Joint Powers Authority Board of Directors.

END OF CONSENT CALENDAR
VII. PRESENTATIONS/REPORTS

12. Park Naming Recommendations (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK

DEVELOPMENT)
Summary: Staff recommends that the Council adopt a resolution to approve park name recommendations for four new parks. Funding for the new park identification signs is included as a part of each capital project.

CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Approve Resolution No. 26-169 approving park name recommendations.

Parks, Recreation & Libraries Director Jill Nunes introduced Park Planning and Development Manager Tara Gee.

Park Planning and Development Manager Tara Gee made the presentation to City Council.

Parks and Recreation Commissioner Kevin Hernandez spoke in support of the park naming item.

Ed Smith spoke in support of naming JM-51 Bernie Milmoe Park.

Motion by Vice Mayor Alvord, seconded by Councilmember Roccucci, to adopt Resolution No. 26-169 approving park naming recommendations. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasoni.

Absent: Councilmember Houdesheldt.

13. Impound Fee for Out-of-Class Electric Bicycles & Pocket Bikes (POLICE DEPARTMENT) Summary: Staff recommends adopting an electric bicycle and pocket bike impound fee in the amount of $250 pursuant to California Vehicle Code Section 22651.08 and to incorporate such fee into the City's most current master Schedule of User and Regulatory Fees. There is no fiscal impact associated with the proposed action.

CONTACT: Courtney Scurria 916-746-1051 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-167 adopting impound fee for out-of-class electric bicycles and pocket bikes and incorporating the fee into the schedule of User and Regulatory Fees.

Police Chief Jeff Beigh introduced Police Lieutenant Courtney Scurria and Police Services Administrator Katie Braverman.

Lieutenant Courtney Scurria made the presentation to City Council.

Police Services Administrator Katie Braverman continued the presentation to City Council.

An unknown individual inquired what happens to the impounded bikes that are not retrieved.

Jennifer Chapman inquired if violators from adjacent jurisdictions would be penalized the same as Roseville residents.

Motion by Councilmember Mendonsa, seconded by Councilmember Roccucci, to adopt Resolution No. 26-167 adopting an impound fee for out-of-class electric bicycles and pocket bikes and incorporating the fee into the schedule of User and Regulatory Fees. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasoni.

Absent: Councilmember Houdesheldt.

14. Senate Bill 707 - Administrative Standards Update (CITY ATTORNEY DEPARTMENT) Summary: Staff recommends approval of updates to the City Council/Boards, Commissions, & Committees Administrative Standards, the City’s public meeting procedures. Senate Bill 707 (SB 707), portions of which went into effect on January 1, 2026, and other portions which go into effect on July 1, 2026, implements the most extensive revisions to the Brown Act in decades.

The revisions were designed to strengthen public participation by requiring certain city councils, such as Roseville, to offer public remote access to public meetings via telephonic or audiovisual platforms. The proposed updates to the Administrative Standards include not only the necessary changes required by SB 707, but some additional revisions identified by staff due to changes in the law, to add clarity, and to address areas currently not addressed in the procedures. There will be a minor fiscal impact to the General Fund related to offering remote public participation.

CONTACT: Michelle Sheidenberger 916-774-5325 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-168 approving the City Council/Boards, Commissions, and Committees Administrative Standards updates.

City Attorney Michelle Sheidenberger introduced Chief Information Officer Sae Hong and made the presentation to City Council.

Jennifer Chapman spoke in support of the call-in option for City Council meetings and not allowing individuals to serve on more than one commission/committee.

Motion by Vice Mayor Alvord, seconded by Councilmember Mendonsa, to adopt Resolution No. 26-168 approving the City Council/Boards, Commissions, and Committees Administrative Standards updates. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasoni.

Absent: Councilmember Houdesheldt.

VIII. PUBLIC HEARINGS
NOTICE TO THE PUBLIC: Public Hearing Process
City Council, when considering the matter, will take the following actions:

1. Open the Public Hearing

2. Presentation by staff

3. Presentation by applicant or appellant

4. Accept public testimony

5. Appellant or applicant rebuttal period

6. Close the Public Hearing

7. City Council comments and questions

8. City Council action
Any challenges in court about public hearing matters noticed on this agenda may be limited to only those issues, that were raised orally at the public hearing or in written form received by the City on or before the hearing.

Public Hearings listed for continuance will be continued and posting of this agenda will serve as notice of continuation.

15. Fiscal Year 2026-27 Landscaping and Lighting District Assessments - Amending and/or Approving the Engineer's Annual Levy Report, Ordering the Levy and Collection of Assessments (FINANCE DEPARTMENT)
Summary: Staff recommends approval of the engineer's annual levy reports for fiscal year 2026- 27 and ordering the levy and collection of assessments within the described Landscaping and Lighting Districts (individually "LLD collectively "LLDs"). These LLDs were formed within the City to levy and collect assessments for maintenance of public improvements pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code, Sections 22500, et seq., and Article XIII D of the California Constitution. All charges are needed to fund landscape services in each LLD. There is no fiscal impact to the General Fund.

CONTACT: Jeannine Thrash 916-774-5473 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-178 amending and/or approving the Engineer’s Annual Levy Report for the Historic District Landscaping and Lighting District, Fiscal Year 2026/2027; and

b. Adopt Resolution No. 26-179 ordering the levy and collection of assessments within the Historic District Landscaping and Lighting District, for Fiscal Year 2026/2027; and c. Adopt Resolution No. 26-180 amending and/or approving the Engineer’s Annual Levy Report for the Infill Area Landscaping and Lighting District, Fiscal Year 2026/2027; and d. Adopt Resolution No. 26-181 ordering the levy and collection of assessments within the Infill Area Landscaping and Lighting District for Fiscal Year 2026/2027; and e. Adopt Resolution No, 26-182 amending and/or approving the Engineer’s Annual Levy Report for the Johnson Ranch Landscaping and Lighting District, Fiscal Year 2026/2027; and f. Adopt Resolution No. 26-183 ordering the levy and collection of assessments within the Johnson Ranch Landscaping and Lighting District for Fiscal Year 2026/2027; and g. Adopt Resolution No. 26-184 amending and/or approving the Engineer’s Annual Levy Report for the North Central Roseville Specific Plan Landscaping and Lighting District, Fiscal Year 2026/2027; and
h. Adopt Resolution No. 26-185 ordering the levy and collection of assessments within the North Central Roseville Specific Plan Landscaping and Lighting District for Fiscal Year 2026/2027; and i. Adopt Resolution No. 26-186 amending and/or approving the Engineer’s Annual Levy Report for the Northwest Roseville Specific Plan Landscaping and Lighting District, Fiscal Year 2026/2027; and
j. Adopt Resolution No. 26-187 ordering the levy and collection of assessments within the Northwest Roseville Specific Plan Landscaping and Lighting District for Fiscal Year 2026/2027; and
k. Adopt Resolution No. 26-188 amending and/or approving the Engineer’s Annual Levy Report for the Olympus Pointe Landscaping and Lighting District, Fiscal Year 2026/2027; and l. Adopt Resolution No. 26-189 ordering the levy and collection of assessments within the Olympus Pointe Landscaping and Lighting District for Fiscal Year 2026/2027; and m. Adopt Resolution No. 26-190 amending and/or approving the Engineer’s Annual Levy Report for the Riverside Avenue Landscaping and Lighting District, Fiscal Year 2026/2027; and n. Adopt Resolution No. 26-191 ordering the levy and collection of assessments within the Riverside Avenue Landscaping and Lighting District, for Fiscal Year 2026/2027; and o. Adopt Resolution No. 26-192 amending and/or approving the Engineer’s Annual Levy Report for the Vernon Street Landscaping and Lighting District, Fiscal Year 2026/2027; and

p. Adopt Resolution No. 26-193 ordering the levy and collection of assessments within the Vernon Street Landscaping and Lighting District for Fiscal Year 2026/2027.

Finance Director Scott Pettingell made the presentation to City Council.

Jennifer Chapman spoke on the maintenance of sound walls to be included in the districts.

Motion by Councilmember Roccucci, seconded by Councilmember Mendonsa, to adopt Resolutions 26-178 through 26-193 for Fiscal Year 2026–2027, approving annual levy of assessments for the City’s Landscaping and Lighting Districts, ordering the levy and collection of those assessments, and amending and/or approving the Engineer’s Annual Levy Reports for each district, as set forth in the applicable resolutions and agenda materials which are incorporated by reference for. Historic District, Infill Area, Johnson Ranch, North Central Roseville Specific Plan, Northwest Roseville Specific Plan, Olympus Pointe, Riverside Avenue, Vernon Street District.The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasoni.

Absent: Councilmember Houdesheldt.

IX. PUBLIC COMMENTS
This is the second opportunity to make a public comment on non-agenda items.

No public comment received.

X. STAFF/COUNCIL REPORTS
Councilmember Mendonsa reported on various community events.

South Placer Wastewater Authority Meeting - Councilmember Roccucci reported attendance.

Councilmember Roccucci reported on various community events.

Vice Mayor Alvord reported on various community events.

Mayor Bernasconi reported on various community events.

XI. ADJOURNMENT
Major Bernasconi adjourned the meeting at 7:23 P.M.

City Council
Communication
Meeting Date: 6/17/2026
Item #: VIII.58
File #: 0103 & 0103-07-03
& 0103-08-03 & 0103-09-03
& & 0103-34-03 & 0103-44-
03 Item ID: 2026-491
Title: Board and Commissions Bi-Annual Vacancies
Contact: Katrina Six 916-774-5267 [email protected]

SUMMARY
Staff recommends Council appoint two (2) individuals to the Economic Development Advisory Committee to terms expiring June 30, 2028 from the applications received from Kristen Holihan, Derek Pell, and Angela Tsukiji; appoint three (3) individuals to the Grants Advisory Commission to terms expiring June 30, 2030 from the applications received from Nina Acosta, Rick Jenkins, Loretta Odebiyi, Jim Ratliff, and David Williams; appoint Ravi Sharma to the Local Sales Tax Citizens' Oversight Committee to a term expiring June 30, 2027; and appoint three (3) individuals to the Planning Commission to terms expiring June 30, 2030 from the applications received from Sandra Pollack-Cushing, Frank Fernandez, Ed Kriz, Einar Maisch, Derek Pell, Jason Probst, and Julia Sweeney.

RECOMMENDATION
Staff recommends that the City Council:
a. Appoint two (2) individuals to the Economic Development Advisory Committee to terms expiring June 30, 2028 from the applications received from: Kristen Holihan, Derek Pell, and Angela Tsukiji; and b. Appoint three (3) individuals to the Grants Advisory Commission to terms expiring June 30, 2030 from the applications received from Nina Acosta, Rick Jenkins, Loretta Odebiyi, Jim Ratliff, and David Williams; and
c. Appoint Ravi Sharma to the Local Sales Tax Citizens' Oversight Committee to terms expiring June 30, 2027; and
d. Appoint three (3) individuals to the Planning Commission to terms expiring June 30, 2030 from the applications received from Sandra Pollack-Cushing, Frank Fernandez, Ed Kriz, Einar Maisch, Derek Pell, Jason Probst, and Julia Sweeney.

BACKGROUND
Appointments are due to be made as part of the bi-annual recruitment process. Recruitment for all vacancies occurred in May and June. Video interviews of the applicants were conducted by the City Clerk Department, and the City Attorney’s Office reviewed the Statements of Economic Interest (Form 700) for potential conflicts of interest. The applications, video interviews, and confidential attorney review are compiled and provided to the City Council for consideration. The Local Sales Tax Citizens' Oversight Committee received one application and, as such, Ravi Sharma will be appointed to the position.

FISCAL IMPACT
There is no fiscal impact.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The appointment of members to boards or commissions meets the above criteria and is not subject to CEQA.

No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

5. Support community engagement and advocacy
Respectfully Submitted,
Katrina Six, City Clerk Technician
Carmen Avalos, City Clerk
ATTACHMENTS:

REVIEWERS:

Katrina Six, City Clerk Department Created/Initiated - 6/4/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/4/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/4/2026 Dominick Casey, City Clerk Department Approved - 6/4/2026 Katrina Six, City Clerk Department Final Approval - 6/5/2026

City Council
Communication
Meeting Date: 6/17/2026
Item #: VIII.59
File #: 0201 & 0103-03-02
& 0103-29-02
Item ID: 2026-485
Title: Fiscal Year 2026-27 Citywide Budget, Position Allocation Schedule, Roseville Housing Authority Budget, and Roseville Finance Authority Budget Contact: Jackie Rice 916-774-5326 [email protected]

SUMMARY
Staff recommends approval of the proposed City of Roseville Fiscal Year (FY) 2026-27 citywide budget and position allocation schedule, as incorporated into the budget document, effective July 1, 2026. The proposed FY2026-27 expenditure budget totals $876.8 million from all funding sources. The General Fund expenditure budget is $275.3 million, consisting of $257.9 million in operating expenditures and $17.4 million in non-operating expenditures. The FY2026-27 Roseville Housing Authority expenditure budget totals $12.9 million and is primarily comprised of funding from the federally funded Housing Choice Voucher Program, which provides rental assistance to up to 846 families, seniors, persons with disabilities, and veterans annually. The FY2026-27 Roseville Finance Authority budget includes $878,881 in debt service payments, reflecting scheduled payments on the Certificates of Participation for 316 Vernon Street.

In addition, capital outlay expenditures totaling $645,615 are budgeted for park improvements at Crabb Park, Goto Park, and Uribe Park.

RECOMMENDATION
Staff recommends that the City Council take the following actions:

1. Adopt an ordinance approving the proposed City of Roseville FY2026-27 citywide budget and the position allocation schedule as incorporated into the budget document, effective July 1, 2026; and

2. Adopt a resolution approving the Roseville Housing Authority budget for FY2026-27; and

3. Adopt a resolution approving the Roseville Finance Authority budget for FY2026-27.

BACKGROUND

CITYWIDE BUDGET
Fiscal Summary: The FY2026-27 proposed expenditure budget totals $876.8 million from all funding sources.

Positions: The proposed budget includes a net increase of 14 positions that align with the City Council's strategic plan and address critical service level requirements. These recommended positions will increase the total citywide position count from 1,419 to 1,433. The citywide position allocation schedule is incorporated into the FY2026-27 budget document.

City Council Strategic Plan Goals: The following City Council strategic plan goals guided the budget process. The FY2026-27 budget document highlights the budget augmentations, accomplishments, City services, and performance measures aligned with these goals:

· Ensure a safe and healthy community
· Remain fiscally responsible in a changing world
· Enhance economic vitality
· Invest in well-planned infrastructure and growth
· Support community engagement and advocacy
· Deliver exceptional city services
Process: The proposed budget results from an extensive process that includes a City Council strategic planning workshop, budget development updates, utilities budget updates, a Capital Improvement Program budget overview, an update to financial policies, and a Budget Workshop.

Awareness and Outreach: Public outreach on the budget includes posting budget information on the City website, e-newsletters, and social media. The Proposed Budget and the Proposed Budget Overview can be viewed at Roseville.ca.gov/budget and hard copies are available at each of the three libraries and the City Clerk’s Office.

Budget Ordinance: The annual budget ordinance includes the following modifications:

1. Section 3.3.8 (new item) – The City Manager or designee is authorized to adjust the Development Services revenue budget for the Certified Access Specialist (CASp) Fee, along with corresponding adjustments to the Accessibility Compliance Project (CASp) Non-Capital Multiyear Project, as needed to ensure compliance with Government Code Section 4467.

2. Section 3.6.5 (new item) – The City Manager or designee is authorized to change fund numbers or other fund attributes that do not increase total appropriations and are consistent with City Council intent.

GENERAL FUND
Fiscal Summary: The budget for the General Fund is $275.3 million, which includes operating ($257.9 million) and non-operating expenditures ($17.4 million). Per Council-adopted financial policies, the General Fund budget matches budgeted operating (i.e., ongoing) expenses with projected operating revenues, with resources available to increase reserves up to Council-adopted targets.

Measure B: The proposed budget includes $32.5 million in Measure B local sales tax revenues. These revenues allow the City to maintain current service levels, restore services, and strategically invest in highpriority areas while still achieving a balanced budget.

General Fund Stabilization Reserve Fund: The FY2026-27 budget includes a transfer of approximately $2 million from the General Fund to the Stabilization Reserve Fund to bring its total balance to $38.2 million or 15 percent of the General Fund operations budget. The General Fund Stabilization Reserve

Fund may be used strategically to allow time for the City to restructure its operations in a deliberate manner in an economic downturn while minimizing service disruption. Use of the Stabilization Reserve will only take place in the context of a Council-adopted long-term plan.

General Fund Emergency Reserve Fund: The FY2026-27 budget includes a transfer of approximately $1.4 million from the General Fund into the Emergency Reserve Fund to bring its total balance to $25.5 million or 10 percent of the General Fund operations budget. The purpose of this reserve is to have the ability to fund significant short-term unanticipated, nonrecurring expenditures during declared emergencies should the need arise.

ROSEVILLE HOUSING AUTHORITY BUDGET
The Roseville Housing Authority (RHA) was formed in October 1974 and administers the Housing Choice Voucher (HCV) Program and provides rental assistance for low-income residents to access quality, affordable, and safe housing. RHA ensures housing stability and economic self-sufficiency for up to 846 families, seniors, disabled persons, and veterans annually. Rental assistance for income-qualified participants is paid directly to property owners participating in the HCV Program. The Housing Authority receives funding from the Federal Department of Housing and Urban Development (HUD). Roseville's HCV program infuses over $13.5 million in federal funds into the local economy, including administration revenue that covers most of the staff costs to administer the program.

Budget Analysis: RHA is a separate legal entity from the City, and therefore its budget is approved by its Board of Directors, who the City Council represents. Financial activities are audited annually as part of the citywide audit, and its financial statements are included in the City of Roseville's annual comprehensive financial report. The details for the FY2026-27 revenues and expenditures are presented in the Budget Item Detail (attached) and are further discussed below. RHA has budgeted $11,574,061 for housing assistance payments (HAP) revenue for all vouchers. When a participating household finds rental housing that meets program requirements, written agreements are signed between the owner, tenant, and RHA, outlining their respective rights and responsibilities. Program participants pay approximately 30 percent of their income toward rent and utilities, and RHA pays the balance of the contract rent directly to the property owner each month. An additional $12,000 in fraud recovery for HAP payments is also included in the revenue estimate.

Rental Assistance Programs & Family Self-Sufficiency Funding/Revenue – Administration RHA administers regular Housing Choice Vouchers, Non-Elderly Disabled (NED), Veterans Affairs Supportive Housing (VASH), Mainstream, Emergency Housing (EHV), and Project-Based Vouchers. Each year, the Housing Authority also participates in HUD's Family Self-Sufficiency (FSS) Program, encouraging families assisted through the HCV Program to increase their earned income and reduce their dependency on state and federal assistance and rental subsidies. In the FSS program, each time a participant's income increases, a portion of their housing assistance payment is diverted to an interest-bearing account. During their participation in the FSS program, participants set goals to decrease their dependency on welfare subsidies. After five years, if participants complete the required objectives of their program plan, they receive the balance in their escrow account. They may use the funds for various needs, such as a down payment on a house, a car, education loans, or other items that further their self-sufficiency goals. During the last year, three voucher holders graduated from the five-year program with a combined total of approximately $14,000. HUD awards FSS grants to Housing Authorities who apply for the funding. The

FSS funding for FY2026-27 of $89,945 offsets a portion of the salaries and benefits of the program coordinator and other staff who help administer the program.

Administrative and Other Miscellaneous Revenues
RHA earns administrative revenues based on the number of vouchers that have been leased. The estimated payments total $1,030,113. RHA also administers a portion of the HCV Program for tenants who live in the City of Rocklin. A minimum administrative fee is charged to recover service costs, with $20,000 budgeted for FY2026-27 based on an existing agreement with the City of Rocklin. Interest, Portability Billing, and Fraud Recovery is estimated to be $10,720, for a total of $1,150,778.

Personnel and Other Administrative Costs
The following table illustrates the estimated revenues and expenditures needed to manage the HCV program in FY2026-27 successfully. Materials, supplies, and services and indirect costs total $216,050, and salaries, wages, and benefits are $1,064,394, for a total of $1,280,444. The net expenditures are estimated to exceed the revenue by $143,697. The estimated Admin Equity in the fund balance of $682,982 will be used to fund $143,697 of expenses.

HAP Admin funds earned from projected leases: $1,030,113 FSS Administrative Funds: $89,945
Other Revenues (Rocklin, Repayments, and Interest): $30,720 Total Available Revenues & Resources: $1,150,778
Materials, Supplies, Services & Indirects: $138,429
Reimbursed Indirect Costs - Charged: $104,921
Salaries, Wages & Benefits: $1,051,125
Total Administrative Costs: 1,294,475
Net Revenue over Expenditures ($143,697)

ROSEVILLE FINANCE AUTHORITY BUDGET
Debt service payments of $878,881, reflect scheduled payments on the Certificates of Participation (COPs) for 316 Vernon Street. The Authority has issued other bonds and COPs, but that debt service is reflected in the City's budget within each respective fund. For CFD bond issues, the Authority acts as a conduit to collect payments through the County property tax levy process to repay the outstanding debt of these special districts. Capital outlay is budgeted at $645,615 to be used for improvements to Crabb Park, Goto Park, and Uribe Park.

The Roseville Finance Authority budget for FY2026-27 is attached.

FISCAL IMPACT
The City of Roseville FY2026-27 citywide budget document provides a financial summary for each fund, department, capital improvement project, and non-capital multi-year project. The FY2026-27 Roseville Housing Authority and FY2026-27 Roseville Finance Authority budgets provide the financial summaries for those entities.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §20165 and CEQA State Guidelines §15060(c)(3) and §15378. The Fiscal Year 2026-27 Citywide Budget, Position Allocation Schedule, Housing Authority Budget, and Roseville Finance Authority Budget meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

2. Remain fiscally responsible in a changing world

3. Enhance economic vitality

4. Invest in well-planned infrastructure and growth

5. Support community engagement and advocacy

6. Deliver exceptional City services
Respectfully Submitted,
Jackie Rice, Budget Manager
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Budget Ordinance 7083

2. Resolution 6-26

3. FY2026-27 Housing Authority Budget Item Detail

4. FY2026-27 Housing Authority Fund Summary

5. Resolution 3-26

6. FY2026-27 Roseville Finance Authority Budget
REVIEWERS:

Jackie Rice, Finance Department - Budget Created/Initiated - 5/28/2026 Nancy Rothlisberger, Finance Department - Budget Approved - 5/29/2026 Scott Pettingell, Finance Department Approved - 6/1/2026 Kelly Aye, City Attorney Department Approved - 6/2/2026 Katrina Six, City Clerk Department Approved - 6/4/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/8/2026 Katrina Six, City Clerk Department Final Approval - 6/9/2026

ORDINANCE NO. 7083

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2026-27,

ADOPTING BUDGET CONTROL POLICIES, ADOPTING AN APPROPRIATIONS

LIMIT, ADOPTING THE BUDGET FOR THE SUCCESSOR AGENCY OF THE

ROSEVILLE REDEVELOPMENT AGENCY, TO BE EFFECTIVE IMMEDIATELY

AS AN URGENCY MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The proposed budget for the City of Roseville entitled "Proposed Budget Fiscal Year 2026-27, City of Roseville, California," a copy of which is on file in the office of the City Clerk, is hereby adopted as the "Annual Budget Fiscal Year 2026-27, City of Roseville, California."
SECTION 2. The proposed expenses, expenditures, transfers out, revenues, and transfers in shown in the fund, department operating budget and project summaries of the budget document, which are incorporated herein, are hereby appropriated to the departments and activities in the amounts and purposes therein stated. Encumbrances, expenses and expenditures of the various appropriations described in the budget document shall be made by those departments and employees designated therein as the requisitioning authorities.

SECTION 3. The following budget control policies shall become effective upon the adoption of this ordinance:

3.1. Budget Approval and Oversight

3.1.1. The operating budget of the City of Roseville and the Successor Agency of the Roseville Redevelopment Agency shall be approved by the following major expenditure/expense summary categories:
a. Salaries and Wages
b. Benefits
c. Materials, Supplies, and Services
d. Internal Reimbursements
e. Capital Outlay
f. Debt Service
g. Transfers Out

3.1.2. The City Manager or designee shall apply prudent monitoring procedures to assure that actual expenditures/expenses of the City and the Successor Agency of the Roseville Redevelopment Agency do not exceed the appropriations at the department level by fund.

3.1.3. The City Manager and Assistant City Manager/Chief Financial Officer are directed to ensure that the budget complies with City Council approved financial policies.

3.2. Operating Budget

3.2.1. The City Council delegates authority to the City Manager or designee to approve the movement of City Council approved appropriations within the same fund, excluding Capital Improvement and Non-Capital Multiyear Projects.

3.2.2. The City Manager or designee is authorized to increase or decrease operating revenue estimates and/or operating expenditure appropriations up to a cumulative total of $75,000 per fund each fiscal year, provided adequate resources are available to fund the budget adjustment(s).

3.3. Capital Improvement Projects and Non-Capital Multi-Year Projects

3.3.1. Capital Improvement Plan. The Capital Budget of the City of Roseville and the Successor Agency of the Roseville Redevelopment Agency shall be approved by Capital Improvement Project. Capital project appropriations shall be used solely for the original purpose approved by the City Council.

3.3.2. Non-Capital Multiyear Projects. The non-capital multiyear project budget for the City of Roseville and the Successor Agency of the Roseville Redevelopment Agency shall be approved by Non-Capital Multiyear Project.

Non-Capital project appropriations shall be used solely for the original purpose approved by the City Council.

3.3.3. City Council approval is required to establish or cancel (without completion) new Capital Improvement Projects or Non-Capital Multi-Year Projects.

3.3.4. The City Manager or designee is authorized to increase or decrease Capital Improvement Projects and Non-Capital Multiyear Projects revenues and/or expenditure budgets by up to $75,000 each, provided adequate resources are available to fund the budget adjustment(s).

3.3.5. The City Manager or designee is authorized to change project numbers or other project attributes which do not increase total project appropriations by fund and is consistent with City Council intent.

3.3.6. The City Manager or designee is authorized to adjust the revenue and expenditure budget for the Development Services reimbursable development projects to match the actual amount of revenues received and expenditures incurred each fiscal year.

3.3.7. The City Manager or designee is authorized to adjust the Development Services revenue budget for the General Plan Update Fee to reflect actual revenues received and adjust the expenditure budget by a like amount in the General Plan Update Non-Capital Multiyear Project..

3.3.8 The City Manager or designee is authorized to adjust the Development Services revenue budget for the Certified Access Specialist (CASp) Fee, along with corresponding adjustments to the Accessibility Compliance Project (CASp) Non-Capital Multiyear Project, as needed to ensure compliance with Government Code Section 4467.

3.3.9. Annually, completed or inactive Capital Improvement Projects and NonCapital Multi-Year Projects will be closed, except for projects that have

existing litigation, payment disputes or other extenuating circumstances. An inactive project is defined as one where transaction activity is less than $1,000 over the prior three years. Closures are the responsibility of the designated project manager. The managing department and the City Manager or designee have the authority to take the necessary steps to close completed or inactive projects, including appropriate decreases to the budget for unspent appropriations and/or uncollected revenues.

3.4. Budget Carry Forward

3.4.1. All encumbrances for valid purchase orders in effect as of June 30, 2026, will remain in effect in the following fiscal year. The City Manager or designee is authorized to increase the Fiscal Year 2026-27 budget appropriations, and any associated revenue or reimbursement budgets, in the amount of the outstanding encumbrances for valid purchase orders and contracts as of June 30, 2026.

3.4.2. The City Manager or designee is authorized to increase the Fiscal Year 2026- 27 budget appropriations for the remaining unspent appropriations from the prior fiscal year for City Council approved fleet replacement.

3.4.3. The City Manager or designee is authorized to carry forward any unspent appropriations in Capital Improvement and Non-Capital Multi-Year Projects.

3.5. Contingency Budgets

3.5.1. The City Manager or designee is authorized to increase appropriations in any department or project from the General Fund Administrative Contingency.

3.5.2. The City Manager or designee is authorized to increase appropriations in the Environmental Utilities funds from the respective fund’s contingency budget.

3.6. Administrative Budget Revisions

3.6.1. The City Manager or designee is authorized to eliminate funds, including increasing appropriations for transfers between funds up to $75,000, as required for proper accounting and fiscal management when the purpose of a fund has expired.

3.6.2. The City Manager or designee is authorized to revise any appropriation made in the Adopted Budget where the revision does not increase total appropriations by fund and is consistent with City Council intent.

3.6.3. The City Manager or designee is authorized to increase revenue estimates and appropriations for Council-approved bond issuances.

3.6.4. The City Manager or designee is authorized to refine/add content, as may be needed to meet Government Finance Officers Association (GFOA) and California Society of Municipal Finance Officers (CSMFO) budgeting award requirements, in the Proposed Budget to create the FY2026-27 Approved Budget.

3.6.5. The City Manager or designee is authorized to change fund numbers or other fund attributes that do not increase total appropriations and are consistent with City Council intent.

SECTION 4. Pursuant to Article XIII B of the California Constitution, the appropriations limit for the City of Roseville is hereby established in the FY2026-27 Approved Budget. The State Department of Finance provides the City the annual adjustment factors used in the appropriation limit calculation. The factors are the changes in the California Per Capita Personal Income and population levels for the City or the County.

SECTION 5. It is hereby ordered that a copy of this ordinance and the budget document be certified by the City Clerk and filed in the office of the City Clerk. The City Clerk is directed to post a copy of this ordinance in three (3) conspicuous locations in the City and enter the posting thereof in the Ordinance Book.

SECTION 6. This ordinance is required for the orderly operation and maintenance of municipal activities and the appropriations for usual and current expenses of the City and the Successor Agency of the Roseville Redevelopment Agency during the 2026-27 fiscal year.

Therefore, this ordinance shall take effect immediately upon passage hereof as an urgency ordinance, pursuant to Section 5.03 of the Charter of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of June 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
____________________________
MAYOR
ATTEST:
__________________________
City Clerk

1 HOUSING AUTHORITY OF THE CITY OF ROSEVILLE
RESOLUTION NO. 6-26

APPROVING THE ANNUAL BUDGET FOR
FISCAL YEAR 2026-27
WHEREAS, the Housing Authority of the City of Roseville has reviewed the proposed Roseville Housing Authority Budget, Fiscal Year 2026-27.

NOW, THEREFORE, the Housing Authority of the City of Roseville does hereby resolve that the Roseville Housing Authority Budget, Fiscal Year 2026-27, is hereby approved.

PASSED AND ADOPTED by the Housing Authority of the City of Roseville this ______ day of __________________, 2026, by the following vote on roll call:

AYES AUTHORITY MEMBERS:

NOES AUTHORITY MEMBERS:

ABSENT AUTHORITY MEMBERS:
______________________________

CHAIRMAN
_______________________
Secretary

2 EXHIBIT “A”

FY2026-27
Working Budget
Revenue and Transfers-In
Housing Authority Housing Choice Voucher
4401 - Federal Grants 1,030,113
4435 - Other Grants (FSS Grant) 89,945
4435 - Other Grants 20,000
4451 - Interest Revenue 720
4736 - Section 8 Tenant Reimbursement 10,000
Total Revenue and Transfers-In: 1,150,778
Expenses/Expenditures and Transfers Out
2801 - Housing Authority Housing Choice
Voucher
5201 - Fuel 500
5301 - Professional Services 60,900
5351 - Office Supplies 1,500
5369 - Supplies - Program And Event 1,000
5385 - Subscriptions 2,000
5387 - Advertising 800
5389 - Printing 3,500
5391 - Postage 9,000
5393 - Software 31,500
5395 - Equipment - Under 5000 1,000
5399 - Equipment - Technology Under 5000 1,000
5461 - Training And Development 13,500
5471 - Membership 3,300
5510 - Automotive - vehicle usage 3,629
5512 - Automotive - replacement 3,800
5524 - Facility - demand services 1,500
5570 - Grants
5901- Reimbursed Indirect Cost - Charged 104,921
5911 - Reimbursed Cost - Charged (Salaries,
Wages, and Benefits) 1,051,125
Total Expenses/Expenditures and
Transfers Out: 1,294,475
Net Revenue over
Expenses/Expenditures: (143,697)
Housing Assistant Payments
4401 - Federal Grants 11,574,061
4451 - Interest Revenue 720
4736 - Section 8 Tenant Reimbursement 10,000
Total Revenue 11,584,781
5578 - Grants - Housing Assistance Payments 11,591,661
Total Expenses/Expenditures 11,591,661

ROSEVILLE HOUSING AUTHORITY
Department Requested Budget Item Detail

HOUSING AUTHORITY
Annual Budget Fund Summary
Actual
FY2024-25
Estimated
FY2025-26
Budget
FY2026-27
FUND BALANCE RESERVED (HAP) $ 40,256 $ 111,872 $ 142,029 UNRESERVED, DESIGNATED FUND BALANCE (ADMIN) 796,431 939,826 951,277

ACTUAL & ESTIMATED REVENUES - HAP
Operating Grants - HUD 11,018,596 12,742,337 11,574,061 Fraud Recovery - HUD 12,355 14,000 10,000
Interest on Investments - HAP 617 750 720
Total HAP Revenues 11,031,568 12,757,087 11,584,781

ACTUAL & ESTIMATED REVENUES - ADMIN
Administrative Fees - HUD 2,660,218 2,690,660 1,030,113 Other Revenue 1,961 - -
FSS Coordinator Grant - HUD 83,160 86,486 89,945
Admin Fee - City of Rocklin 20,000 20,000 20,000
Fraud Recovery - Admin 12,360 14,000 10,000
Interest on Investments - Admin 616 750 720
Total Admin Revenues 2,778,315 2,811,896 1,150,778
Total Estimated Available for Appropriation $ 14,646,570 $ 16,620,680 $ 13,828,866

LESS ACTUAL & ESTIMATED HAP EXPENDITURES
HAP - Payments to Landlords 10,959,951 12,726,930 11,591,661 Total HAP Expenditures 10,959,951 12,726,930 11,591,661

LESS ACTUAL & ESTIMATED ADMIN EXPENDITURES
Salaries & Benefits - Admin 805,303 982,993 966,179
Salaries & Benefits - FSS Coordinator 78,607 81,401 84,945 Materials Supply and Services Operating Expenses 1,651,105 1,633,578 138,429 Indirect Costs 99,905 102,472 104,922
Total Admin Expenditures 2,634,920 2,800,444 1,294,475
FUND BALANCE RESERVED (HAP-RNP) 111,872 142,029 135,149 UNRESERVED FUND BALANCE (ADMIN - UNP) 939,826 951,277 807,581 TOTAL ENDING FUND BALANCE $ 1,051,698 $ 1,093,307 $ 942,730

ROSEVILLE FINANCE AUTHORITY
RESOLUTION NO. 3-26
ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2026-27
WHEREAS, the Roseville Finance Authority desires to approve the Roseville Finance Authority Budget FY2026-27.

NOW, THEREFORE, the Roseville Finance Authority does hereby resolve that the attached Roseville Finance Authority Budget FY2026-27 is hereby approved.

PASSED AND ADOPTED by the Roseville Finance Authority this __ day of _______, 2026, by the following vote on roll call:

AYES AGENCY MEMBERS:

NOES AGENCY MEMBERS:

ABSENT AGENCY MEMBERS:
__________________________________
CHAIR
ATTEST:
_________________________________
Secretary

Roseville Finance Authority
Debt Service Capital Projects Total Debt Service Capital Projects Total Debt Service Capital Projects Total

NONOPERATING REVENUES
Refunding Bond Savings - $ 1,370,798 $ 1,370,798 $ - $ 1,361,711 $ 1,361,711 $ - $ 970,513 $ 970,513 $ Transfer In 1,995,864 - 1,995,864 1,892,503 - 1,892,503 878,881 $ - 878,881 Interest Revenue - 185,936 185,936 - 56,483 56,483 - 72,447 72,447 Total Revenues 1,995,864 1,556,734 3,552,598 1,892,503 1,418,194 3,310,697 878,881 1,042,960 1,921,841

LESS NONOPERATING EXPENSES
Transfers Out - 1,264,228 1,264,228 - 434,555 434,555 - - - Pass Through to Other Governments - 123,384 123,384 - 53,401 53,401 - 47,463 47,463 Capital Outlay - 138,584 138,584 - 882,942 882,942 - 645,615 645,615 Debt Service 1,890,653 - 1,890,653 1,892,503 - 1,892,503 878,881 - 878,881 Total Capital and Debt Expenses 1,890,653 1,526,196 3,416,849 1,892,503 1,370,898 3,263,401 878,881 693,078 1,571,959 INCREASE (DECREASE) FROM OPERATIONS 30,537 105,211 135,748 - 47,297 47,297 - 349,882 349,882 FUND BALANCE, BEGINNING OF YEAR 4,284,423 (112,375) 4,172,048 13,067 4,174,326 4,187,393 13,067 1,324,561 1,337,628 INCREASE (DECREASE) FROM OPERATIONS 30,537 105,211 135,748 - 47,297 47,297 - 349,882 349,882 FUND BALANCE, END OF YEAR $ 4,314,960 (7,164) $ 4,307,796 $ 13,067 $ 4,221,623 $ 4,234,690 $ 13,067 $ 1,674,443 $ 1,687,510 $ ESTIMATED PROJECT CARRYFORWARD RESERVES 2,897,062 - 2,897,062 ESTIMATED ENDING FUND BALANCE AFTER RESERVES $ 1,324,561 13,067 $ 1,337,628 $ Actual FY 2025 Amended Budget FY 2026 Budget FY 2027

City Council
Communication
Meeting Date: 6/17/2026
Item #: VIII.60
File #: 0102-16
Item ID: 2026-500
Title: Council Discretionary Funds - Roseville Community Crime Stoppers Contact: Amy Ruiz 916-746-1362 [email protected]

SUMMARY
Staff recommends City Council consider providing sponsorship to Roseville Community Crime Stoppers for its annual Fourth of July Fun Run in the amount of $1,500. The balance remaining in the Council Discretionary Funds for FY2025-26 is $4,021.

RECOMMENDATION
Staff recommends that the City Council consider providing sponsorship to Roseville Community Crime Stoppers for its annual Fourth of July Fun Run.

BACKGROUND
City Council has awarded Council Discretionary Funds in support of this community event almost annually since 2012. Last year, the City Council sponsored the event with a $2,000 donation. The sponsorship supports the community in three important ways:

1.) Providing Roseville families an opportunity to enjoy time outdoors together in a safe and healthy activity in celebration of our nation's founding.

2.) Roseville Community Crime Stoppers, in cooperation with the Roseville Police Department, is managing a new software program, having a completely anonymous tip and reward software program for our community.

3.) Using the funds raised through runners' fees and sponsorship for cash rewards for information leading to arrests and convictions for serious crimes committed in Roseville, scholarships for Roseville youth pursuing careers in public safety, and community education on public safety.

The Citizens’ Benefit Fund was established in 1993 with the net proceeds from the sale of the Roseville Hospital. The City Council may, after receiving the recommendation of the Roseville Grants Advisory Commission, annually appropriate up to 90 percent of the annual earnings of the Citizens’ Benefit Fund for the purpose of improving the quality of life for the citizens of the City of Roseville. The City Council, without the recommendation of the Roseville Grants Advisory Commission, may annually appropriate a minor amount up to $15,000 of the annual earnings for the purpose of improving the quality of life in Roseville.

FISCAL IMPACT
There is no fiscal impact to the City’s General Fund. Annually, the Assistant City Manager/Chief Financial Officer allocates $15,000 of the annual earnings on the Citizens’ Benefit Fund per section 4.06.040 in the Municipal Code and includes it in the annual budget along with the Citizens’ Benefit Fund resources available for appropriation each year. These earnings are restricted for the purpose of improving the quality of life for Roseville residents and appropriated by the City Council. The balance remaining in the Council’s Discretionary Funds for FY2025-26 is $4,021.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The award of funds meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

5. Support community engagement and advocacy
Respectfully Submitted,
Amy Ruiz, Executive Assistant
Dominick Casey, City Manager
ATTACHMENTS:

1. Roseville Community Crime Stoppers
REVIEWERS:

Amy Ruiz, City Manager Department - City Manager Created/Initiated - 6/1/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/4/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/4/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/4/2026 Katrina Six, City Clerk Department Final Approval - 6/5/2026

City Council
Communication
Meeting Date: 6/17/2026
Item #: IX.61
File #: 0800-02
Item ID: 2026-446
Title: 2025 Urban Water Management Plan and Water Shortage Contingency Plan – Public Hearings and Consideration of Adoption
Contact: Janice Gainey 916-774-5535 [email protected]

SUMMARY
Staff recommends City Council hold two public hearings to receive comments on the Draft 2025 Urban Water Management Plan (UWMP) and the Draft Water Shortage Contingency Plan (WSCP). If found acceptable, staff is requesting that the City Council consider the adoption of the Draft 2025 UWMP and the draft WSCP upon close of the public hearing. Approving the plans has no impact on the City's General Fund.

RECOMMENDATION
Staff recommends that the City Council:

1. Hold a Public Hearing to:
a) review and receive comments on the Draft 2025 Urban Water Management Plan (UWMP) and, b) review and receive comments on the Draft Water Shortage Contingency Plan (WSCP); and

2. After the Public Hearing:
a) Adopt a resolution to adopt the 2025 Urban Water Management Plan and provide authorization to staff to submit it to the California Department of Water Resources (DWR) as final; and b) Adopt a resolution to adopt the Water Shortage Contingency Plan and provide authorization to staff to submit it to the California Department of Water Resources (DWR) as final.

BACKGROUND
Urban Water Management Plans (UWMPs) are prepared by urban water suppliers every five years. These plans support the suppliers’ long-term resource planning to ensure that adequate water supplies are available to meet existing and future water needs. The information collected from UWMPs is useful for local, regional, and statewide water planning.

The requirements for UWMPs are found in two sections of California Water Code, §10610-10656 and §10608. Every urban water supplier that either provides over 3,000 acre-feet of water annually or serves more than 3,000 urban connections is required to submit an UWMP.

Within UWMPs, urban water suppliers must include the following:

• An assessment of the reliability of water sources over a 20-year planning time frame
• A description of demand management measures
• A water shortage contingency plan
• A discussion of the use and planned use of recycled water The Water Shortage Contingency Plan (WSCP) is an action plan for addressing water shortages, including drought. The WSCP describes water demand reduction and supply augmentation actions to be taken in the event of a water shortage pertaining to six standard levels of water shortage: 0 to 10%, 10-20%, 20- 30%, 30-40%, 40-50%, and greater than 50%. The WSCP also includes an analysis of water supply reliability, procedures for conducting its annual water supply and demand assessment, and procedures for customer compliance of shortage response actions as appropriate, and other elements. The WSCP must be adopted according to a defined public process.

WSCP must be submitted every five years as part of the UWMP. The City’s last plan was developed and approved for 2020 and included a WSCP.

On September 3, 2025, after a competitive proposal process, Waterworks Engineers, Inc., was awarded a Professional Services Agreement to support the City in the development of the 2025 UWMP update as well as an update to the Water Management Plan (WMP).

Urban water suppliers are required to hold public hearings before adopting an UWMP to allow for community input, review, and comment. The 2025 UWMP updates are due to the California Department of Water Resources (DWR) by July 1, 2026.

FISCAL IMPACT
Conservation programs are a condition of City water contracts, regional agreements, and a matter of State law with the passage of SB X7-7 in 2009. Planning continues to be done on an annual basis and is included in all rate analysis and proposed budgets. Approving the plans has no impact on the City's General Fund.

ENVIRONMENTAL REVIEW
The proposed activity is statutorily exempt from the California Environmental Quality Act (CEQA). CEQA does not apply to the preparation and adoption of Urban Water Management plans (California Water Code §10652). The proposed plan would not affect water supplies for fish and wildlife, or expand or add water supplies, and therefore no further environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Janice Gainey, Principal Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Resolution 26-238

2. Draft UWMP

3. UWMP Appendices

4. Resolution 26-239

5. Draft WSCP
REVIEWERS:

Janice Gainey, Environmental Utilities Department - Water Created/Initiated - 5/14/2026 George Hanson, Environmental Utilities Department - Water Approved - 5/20/2026 Devin Whittington, Environmental Utilities Department Approved - 5/20/2026 Sean Bigley, Environmental Utilities Department - All Approved - 5/21/2026 Kelly Aye, City Attorney Department Approved - 6/4/2026 Katrina Six, City Clerk Department Approved - 6/4/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/5/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/5/2026 Katrina Six, City Clerk Department Final Approval - 6/5/2026

RESOLUTION NO. 26-238

ADOPTING THE URBAN WATER MANAGEMENT PLAN AND AUTHORIZING STAFF

TO SUBMIT TO THE CALIFORNIA DEPARTMENT OF WATER RESOURCES WHEREAS, the Urban Water Management Plan Act requires every urban water supplier providing water for municipal purposes to more than 3,000 customers to develop and submit an Urban Water Management Plan (UWMP) every five years to the California Department of Water Resources (DWR); and
WHEREAS, with ongoing and recent updates to the DWR Guidebook for Urban Water Suppliers, staff collaborated with a consultant on the development of the 2025 UWMP update; and
WHEREAS, the City has prepared and circulated for public review the UWMP, and a properly noticed public hearing regarding said Plan was held by the City Council on June 17, 2026.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that the UWMP is hereby adopted and ordered filed with the City Clerk; and BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to file the UWMP with the California Department of Water Resources within 30 days after this date.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

2025 URBAN WATER

MANAGEMENT PLAN
Public Review Draft Page 2999 of 3513
City of Roseville
2025
Urban Water Management Plan
Public Review Draft
June 2026
Prepared by Water Works Engineers, LLC
Colleen Boak, PE
Brandon Kennedy
Checked by:

Tim Durbin, PE

City of Roseville
2025 Urban Water Management Plan
Table of Contents
TOC-1
Table of Contents
Chapter 1 Urban Water Management Plan Purpose and Description.................................................................. 1-1

1.1 California Legislation.......................................................................................................................... 1-1

1.2 Updates to 2025 UWMP .................................................................................................................... 1-2

1.3 Benefits of UWMP Reporting............................................................................................................. 1-2

1.4 Plan Organization............................................................................................................................... 1-2 Chapter 2 Plan Preparation ................................................................................................................................... 2-1

2.1 Basis for Preparing a Plan .................................................................................................................. 2-1

2.2 Individual or Regional Planning and Compliance............................................................................... 2-1

2.3 Fiscal or Calendar Year and Units of Measure................................................................................... 2-2

2.4 Coordination and Outreach ............................................................................................................... 2-2

2.4.1 Wholesale and Retail Coordination ................................................................................................... 2-2

2.4.2 Coordination with Other Agencies and the Community ................................................................... 2-3 Chapter 3 System Description............................................................................................................................... 3-1

3.1 General Description ........................................................................................................................... 3-1

3.1.1 Transmission ...................................................................................................................................... 3-1

3.1.2 Water Treatment............................................................................................................................... 3-1

3.1.3 Storage............................................................................................................................................... 3-2

3.1.4 Distribution Network ......................................................................................................................... 3-3

3.1.5 Groundwater Wells............................................................................................................................ 3-3

3.1.6 Interties.............................................................................................................................................. 3-4

3.2 Service Area ....................................................................................................................................... 3-6

3.3 Service Area Climate.......................................................................................................................... 3-8

3.4 Service Area Population and Demographics...................................................................................... 3-8

3.4.1 Service Area Population..................................................................................................................... 3-8

3.4.2 Social, Economic, and Demographic Factors..................................................................................... 3-9

3.5 Land Uses within the Service Area..................................................................................................... 3-9

3.6 Water Utility Planning...................................................................................................................... 3-10 Chapter 4 Water Use Characterization ................................................................................................................. 4-1

4.1 Non-Potable Versus Potable Water Use............................................................................................ 4-1

4.2 Past, Current, and Projected Water Use by Sector............................................................................ 4-1

4.2.1 Water Use Sectors Listed in Water Code........................................................................................... 4-1

4.2.2 Water Use Sectors in Addition to Those Listed in Water Code ......................................................... 4-2

4.2.3 Past Water Use .................................................................................................................................. 4-3

4.2.4 Current Water Use............................................................................................................................. 4-3

4.2.5 Projected Water Use.......................................................................................................................... 4-4

4.2.6 Distribution System Water Losses..................................................................................................... 4-9

4.2.7 Estimating Future Water Savings..................................................................................................... 4-12

4.2.8 Characteristic Five-Year Water Use ................................................................................................. 4-13

4.3 Water Use for Lower Income Housing............................................................................................. 4-13

4.4 Climate Change Considerations....................................................................................................... 4-14 Chapter 5 SBX7-7 Baselines, Targets, and 2020 Compliance ................................................................................ 5-1

City of Roseville
2025 Urban Water Management Plan
Table of Contents
TOC-2

5.1 Baselines and Targets ........................................................................................................................ 5-1

5.2 Compliance Daily Per-Capita Water Use............................................................................................ 5-2

5.3 Regional Alliance................................................................................................................................ 5-2 Chapter 6 Water Supply Characterization............................................................................................................. 6-1

6.1 Surface Water.................................................................................................................................... 6-1

6.2 Purchased and Imported Water ........................................................................................................ 6-1

6.2.1 Contract Supplies – Vulnerabilities and Restrictions......................................................................... 6-2

6.2.2 Water Forum Agreement................................................................................................................... 6-3

6.2.3 ARTESIAN Project Agreement............................................................................................................ 6-3

6.2.4 Other Available Water Purchases...................................................................................................... 6-3

6.3 Groundwater...................................................................................................................................... 6-4

6.3.1 Groundwater Basin Description......................................................................................................... 6-4

6.3.2 Groundwater Management............................................................................................................... 6-5

6.3.3 Historical Groundwater Production................................................................................................... 6-6

6.3.4 Aquifer Storage and Recovery ........................................................................................................... 6-7

6.4 Stormwater........................................................................................................................................ 6-8

6.5 Wastewater and Recycled Water ...................................................................................................... 6-8

6.5.1 Wastewater Collection, Treatment, and Disposal ............................................................................. 6-9

6.6 Recycled Water System ................................................................................................................... 6-13

6.6.1 Recycled Water Coordination.......................................................................................................... 6-13

6.7 Recycled Water Beneficial Uses....................................................................................................... 6-13

6.8 Actions to Encourage and Optimize Future Recycled Water Use.................................................... 6-15

6.9 Desalinated Water Opportunities.................................................................................................... 6-16

6.10 Exchanges or Transfers.................................................................................................................... 6-16

6.11 Supply Management........................................................................................................................ 6-17

6.12 Future Water Projects...................................................................................................................... 6-17

6.12.1 Purchased or Imported Water......................................................................................................... 6-17

6.12.2 Groundwater and ASR Program....................................................................................................... 6-17

6.13 Summary of Existing and Planned Sources of Water....................................................................... 6-19

6.14 Climate Change Impacts to Supply .................................................................................................. 6-22

6.14.1 Local Climate Change Outlook......................................................................................................... 6-22

6.14.2 Regional Climate Studies ................................................................................................................. 6-22

6.14.3 Projected Future Conditions............................................................................................................ 6-23

6.14.4 Water Supply Reliability................................................................................................................... 6-26

6.15 Energy Intensity ............................................................................................................................... 6-28 Chapter 7 Water Service Reliability and Drought Risk Assessment...................................................................... 7-1

7.1 Constraints on Water Sources........................................................................................................... 7-1

7.1.1 Legal Constraints................................................................................................................................ 7-1

7.1.2 Water Quality Constraints ................................................................................................................. 7-1

7.1.3 Physical Constraints........................................................................................................................... 7-1

7.1.4 Other Constraints............................................................................................................................... 7-2

City of Roseville
2025 Urban Water Management Plan
Table of Contents
TOC-3

7.2 Water Supply Reliability Assessment................................................................................................. 7-5

7.2.1 Potable Water Supply and Demand Assessment............................................................................... 7-6

7.2.2 Comparison of Supply and Demand .................................................................................................. 7-9

7.2.3 Recycled Water Supply and Demand Comparison ............................................................................ 7-9

7.2.4 Total Water Supply and Demand Comparison .................................................................................. 7-9

7.2.5 Deficit Mitigation ............................................................................................................................. 7-13

7.3 Regional Supply and Reliability........................................................................................................ 7-13 Chapter 8 Water Shortage Contingency Plan........................................................................................................ 8-1 Chapter 9 Demand Management Measures......................................................................................................... 9-1

9.1 Making Conservation a California Way of Life................................................................................... 9-1

9.2 Demand Management Measures...................................................................................................... 9-2

9.2.1 Water Waste Prevention Ordinances................................................................................................ 9-2

9.2.2 Metering ............................................................................................................................................ 9-3

9.2.3 Conservation Pricing .......................................................................................................................... 9-4

9.2.4 Public Education and Outreach.......................................................................................................... 9-4

9.2.5 Regional Water Authority – Outreach and Education ....................................................................... 9-5

9.2.6 Programs to Assess and Manage Distribution System Real Loss..................................................... 9-16

9.2.7 Water Conservation Program Coordination Staffing Support......................................................... 9-16

9.3 Other Demand Management Measures.......................................................................................... 9-17

9.3.1 Residential Conservation Programs................................................................................................. 9-17

9.3.2 Commercial, Industrial, Institutional Conservation Programs......................................................... 9-18

9.4 Planned Implementation to Achieve Water Use Targets................................................................ 9-20

9.5 Non-Functional Turf (AB 1572)........................................................................................................ 9-20

9.6 Members of the California Urban Water Conservation Council...................................................... 9-21 Chapter 10 Plan Adoption and Submittal............................................................................................................10-1

10.1 Inclusion of all 2025 Data.................................................................................................................10-1

10.2 Notice of Public Hearing ..................................................................................................................10-1

10.3 Public Hearing and Adoption ...........................................................................................................10-2

10.4 Plan Submittal..................................................................................................................................10-2

10.5 Public Availability .............................................................................................................................10-2

10.6 Public Implementation.....................................................................................................................10-2

10.7 Amending an Adopted UWMP.........................................................................................................10-3

10.8 California Water Code Requirements..............................................................................................10-3 City of Roseville Tables
COR Table 2-A Outreach with Local and Regional Agencies .................................................................................. 2-3 COR Table 3-A Potable Water Storage Tanks......................................................................................................... 3-2 COR Table 3-B Potable Water Pump Stations........................................................................................................ 3-3 COR Table 3-C Existing City of Roseville Wells ....................................................................................................... 3-4 COR Table 3-D Interties with Neighboring Water Suppliers .................................................................................. 3-5 COR Table 3-E Monthly Average Climate Data from 2021 through 2025.............................................................. 3-8 COR Table 3-F City of Roseville 2024 Population by Race...................................................................................... 3-9

City of Roseville
2025 Urban Water Management Plan
Table of Contents
TOC-4
COR Table 3-G Residential Land Uses and Development Guidelines................................................................... 3-10 COR Table 3-H Non-Residential Land Uses and Development Guidelines........................................................... 3-10 COR Table 4-A Past Potable Water Use Volumes by Sector................................................................................... 4-3 COR Table 4-B Updated (Recommended) Unit Demand Factors for Land Use Type............................................. 4-6 COR Table 4-C Specific Plan Water Demands at Buildout by Water Use Sector.................................................... 4-7 COR Table 4-D Current and Projected Water Use Volumes................................................................................... 4-8 COR Table 4-E 12 Month Water Loss Audit Reporting for 2020-2024................................................................. 4-10 COR Table 4-F Loss Reported in AWWA Water Audit for 2020-2024. ................................................................. 4-12 COR Table 4-G Five consecutive year unconstrained demand............................................................................. 4-13 COR Table 4-H 2025 Affordable Housing Water Use ........................................................................................... 4-14 COR Table 4-I Affordable Housing Water Use Projections................................................................................... 4-14 COR Table 6-A Surface Water Supply Summary..................................................................................................... 6-1 COR Table 6-B PCWA Future Water Entitlements.................................................................................................. 6-2 COR Table 6-C Projected Change in Precipitation and Temperature Over the American River Basin Study Area Between 1980-2009 and 2070-2099.................................................................................................................... 6-25 COR Table 6-D Change in Hydrologic Indicators Between Historical Observations and Projected Future Hydrology .............................................................................................................................................................................. 6-26 COR Table 6-E Energy Intensity Reporting ........................................................................................................... 6-28 COR Table 7-A Water Forum Agreement Hydrologic Year Types.......................................................................... 7-3 COR Table 7-B Reliability Assessment Year Type Characterization........................................................................ 7-6 COR Table 7-C Groundwater Supply Availability by Year Type .............................................................................. 7-7 COR Table 7-D Potable Supply Availability by Year Type ....................................................................................... 7-8 COR Table 9-A Regional Rebates and Installations from 2021 through 2025........................................................ 9-9 COR Table 9-B AB 1572 Compliance Dates........................................................................................................... 9-21 Department of Water Resources Tables
DWR Table 2-1........................................................................................................................................................ 2-1 DWR Table 2-2........................................................................................................................................................ 2-2 DWR Table 2-3........................................................................................................................................................ 2-2 DWR Table 2-4........................................................................................................................................................ 2-3 DWR Table 3-1........................................................................................................................................................ 3-9 DWR Table 4-1........................................................................................................................................................ 4-4 DWR Table 4-2........................................................................................................................................................ 4-9 DWR Table 4-5...................................................................................................................................................... 4-10 DWR Table 4-6...................................................................................................................................................... 4-11 DWR Table 4-3...................................................................................................................................................... 4-12 2020 DWR Table 5-1............................................................................................................................................... 5-2 2025 DWR Table 5-1............................................................................................................................................... 5-2 DWR Table 6-1........................................................................................................................................................ 6-7 DWR Table 6-2...................................................................................................................................................... 6-11 DWR Table 6-3...................................................................................................................................................... 6-12 DWR Table 6-4...................................................................................................................................................... 6-14