Roseville Electric Building,
116 S. Grant Street, 1st Floor
roseville.ca.gov
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Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk
AMENDED AGENDA
City Council /Housing Authority/Finance Authority/
Natural Gas Financing Authority Meeting
June 17, 2026
6:00 PM
Roseville Electric Building,
116 S. Grant Street, 1st Floor
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. MEETING PROCEDURES
V. PRESENTATION
1. Placer County 175th Anniversary Recognition
Summary: Placer County Supervisor Bonnie Gore with a presentation recognizing Placer County’s 175th anniversary celebration.
CONTACT: Rob Baquera 916-746-1170 [email protected] VI. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.
VII. CONSENT CALENDAR
2. On-Call Landscape Construction Services - Contract Purchase Agreement (PARKS, RECREATION,
AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of a contract purchase agreement with Clearwater Construction Services, Inc. in the amount of $500,000 per year to provide on-call landscape construction services to meet on-demand project needs for Parks, Recreation & Libraries related to Americans with Disabilities Act (ADA) improvements, safety repairs and other small retrofits.
Work performed under this agreement will utilize developer fees, capital rehabilitation funding and/or capital improvement projects.
CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-198 approving a contract purchase agreement, by and between the City of Roseville and Clearwater Construction Services., and authorizing the City Manager to execute it on behalf of the City of Roseville.
3. Landscaping Bark and Playground Fiber (RFP 13-181) - Contract Purchase Agreement (PARKS,
RECREATION, AND LIBRARIES DEPARTMENT - PARK MAINTENANCE) Summary: Staff recommend approval of a contract purchase agreement with Applied Landscape Materials Inc., for the purchase and installation of landscape bark mulch and playground fiber materials. The agreement includes a base term of one year with four (4) optional one (1) year renewals in the amount of $800,000 per year, for a total contract amount of $4,000,000.
Funding will come from the Parks, Recreation & Libraries Department, Community Facilities District and Lighting and Landscape District operating budgets.
CONTACT: Russell Soares 916-746-1783 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-195 approving a contract purchase agreement, by and between the City of Roseville and Applied Landscape Materials Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
4. John Byouk Park - Notice of Completion (PARKS, RECREATION, AND LIBRARIES DEPARTMENT -
PARK DEVELOPMENT)
Summary: Staff recommends approval of the Notice of Completion for the John Byouk Park Project. The total cost of the construction contract with Abide Builders, Inc. is $2,349,505.
Funding for this project was included in the Neighborhood Park – Sierra Vista Fund.
CONTACT: Joel De Jong 916-774-5924 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-220 accepting the Public Work known as John Byouk Park Project, approving the "Notice of Completion", and authorizing Parks, Recreation and Libraries Director to execute said Notice on behalf of the City of Roseville.
5. Monument Sign System Replacement - Sole Source Contract Purchase Agreement Amendment (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK MAINTENANCE) Summary: Staff recommends approval of a sole source contract purchase agreement amendment with Illuminated Creations, Inc. dba Ellis & Ellis Sign Systems in the amount of $99,500 to provide monument sign replacements. The amendment includes the need for additional contract authority for the replacement of aging infrastructure and signage. Funding is
included in the North Central, Riverside, Woodcreek East, North Roseville and North Roseville Community Facilities District budgets.
CONTACT: Eric Dexter 916-746-1769 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-245 approving a sole source contract purchase agreement amendment #2, by and between the City of Roseville and Illuminated Creations, Inc. dba Ellis & Ellis Sign Systems, and authorizing the City Manager to execute it on behalf of the City of Roseville.
6. Roseville Aquatics Complex Renovation Project - Approve Plans and Specifications and Authorize Staff to Call for Bids (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK
DEVELOPMENT)
Summary: Staff recommends approval of the plans and specifications for the Roseville Aquatics Complex Renovation Project and authorize staff to call for bids. The project scope includes replastering of the competition pool and upgrades to the locker rooms and restrooms. The project is estimated to cost $3,300,500 for construction and is funded in the proposed FY2026- 27 budget in the Parks Recreation and Libraries Capital Projects Fund, with funding provided by the FY2024-25 General Fund year-end budget surplus. There will be no increase in maintenance costs and no General Fund impact.
CONTACT: Heather Buck 916-774-5254 [email protected] The City Council will consider the recommendation to:
a. Approve the plans and specifications for the Roseville Aquatics Complex Renovation Project and authorize staff to call for bids.
7. The Rocky Ridge Road Landscape Improvement Project - Notice of Completion (PARKS,
RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of the Notice of Completion for the Rocky Ridge Road Landscape Improvement Project. The total cost of the construction contract with WABO Landscape & Construction, Inc. is $1,142,840. Funding for this project was approved using FY2022-23 General Fund year-end budget surplus to fund the Rocky Ridge/Cirby Streetscape and Sunrise Greenway Improvements Project.
CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-208 accepting the Public Work known as The Rocky Ridge Road Landscape Improvement Project, approving the "Notice of Completion", and authorizing the Parks, Recreation and Libraries Director to execute said Notice on behalf of the City of Roseville.
8. Goat Grazing Services - Contract Purchase Agreement and Amendment (PARKS, RECREATION,
AND LIBRARIES DEPARTMENT - PARK MAINTENANCE)
Summary: Staff recommends approval of a contract purchase agreement amendment and contract purchase agreement with Ecosystem Concepts Inc., increasing the previously approved amount of $485,595 to $581,916 for the current fiscal year and up to $690,338 for the previously approved Fiscal Year 2026-27 renewal to provide grazing of nearly 1,700 acres of land through City preserves and open space. Funding is included in the General Fund and Open Space Fund FY2025-26 and FY2026-27 budgets.
CONTACT: Eric Dexter 916-746-1769 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-231 approving a contract purchase agreement amendment and a contract purchase agreement, by and between the City of Roseville and Ecosystems Concepts Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
9. Securing Facilities Services (RFP 13-184) - Contract Purchase Agreement (PARKS, RECREATION,
AND LIBRARIES DEPARTMENT - PARK MAINTENANCE)
Summary: Staff recommends approval of a contract purchase agreement with CALTAC Security, to visit and secure parks and facilities, restrooms, and gates, outside of normal business hours.
The agreement is in the amount of $80,406, which includes a 10% contingency. Staff additionally requests authority for the City Manager or his designee to execute four optional one-year renewals without further City Council approval, provided the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City. Funding for each year’s annual contract will be included in the Parks, Recreation & Libraries Department in the General Fund and Community Facilities Districts operating budgets.
CONTACT: Russell Soares 916-746-1783 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-199 approving a contract purchase agreement, by and between the City of Roseville and CALTAC Security Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
10. Salary Schedule Update, Side Letter Agreement with Roseville Police Association and Addendum to the Management/Confidential Terms, Conditions and Understandings (HUMAN
RESOURCES DEPARTMENT)
Summary: As part of an ongoing assessment of the appropriate staffing levels to provide a high level of service to the community, staff recommends that the City Council adopt an ordinance to approve the administrative correction to the International Brotherhood of Electrical Workers, Local 1245 (IBEW) A & B salary schedules to update the Senior Electric Line Troubleshooter salary range. In addition, staff recommends an Addendum to the Management/Confidential
Terms, Conditions, and Understandings for Management/Confidential employees related to special compensation language amendments to comply with CalPERS requirements, and a side letter agreement between the City of Roseville and the Roseville Police Association to also address amendments to special compensation language to meet CalPERS requirements. The estimated cost of the administrative correction to the IBEW salary schedules for the Senior Electric Line Troubleshooter is $1,906 to the Electric Fund for the remainder of FY2025-26, all of which can be absorbed by existing appropriations; therefore, no budget adjustment is required at this time. Beyond this fiscal year, the recommended changes have an annual ongoing impact of $9,909 to the Electric Fund.
CONTACT: Macy Dippert 916-774-5215 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7084 amending Ordinance 7065, the Salary Ordinance for personnel represented by the International Brotherhood of Electrical Workers, Local 1245, as amended by Appendix “B” to be effective April 18, 2026,as an urgency measure; and b. Adopt Resolution No. 26-249 approving an addendum to the Terms, Conditions, and Understandings for Management and Confidential Employees, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
c. Adopt Resolution No. 26-250 approving a side letter to the Memorandum of Understanding for Employees represented by the Roseville Police Association, and authorizing the City Manager to execute it on behalf of the City of Roseville.
11. Federal Advocacy Services - Professional Services Agreement Amendment (PUBLIC AFFAIRS
AND COMMUNICATIONS DEPARTMENT)
Summary: Staff recommends approval of an amendment to the professional services agreement with The Ferguson Group to provide federal advocacy services for City departments other than the utility departments. The amendment does not increase the total annual cost for professional services. The total annual contract amount will remain at $90,600, consistent with the prior fiscal year. With this fourth amendment to the contract, the total not-to-exceed amount is $453,000. Funding for this agreement is included in the proposed FY2026-27 budget in the General Fund.
CONTACT: Rob Baquera 916-746-1170 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-194 approving a fourth amendment to the professional services agreement, by and between the City of Roseville and The Ferguson Group and authorizing the City Manager to execute it on behalf of the City of Roseville.
12. Roseville Parkway Widening Phase 1 Project - Agreements for Acquisition of Real Property (PUBLIC WORKS DEPARTMENT - ENGINEERING - CITY PROJECTS)
Summary: Staff recommends approval of the agreements for Acquisition of Real Property with CL Creekside Plaza North CA LP, a Delaware limited partnership in the amount of $153,789 and with Source Investments, LLC in the amount of $74,000 for the purchase of property for the Roseville Parkway Widening - Phase 1 Project. The scope of the Project consists of widening portions of Roseville Parkway from West Drive to Creekside Ridge Drive and adding a third leftturn lane at southbound Pleasant Grove Boulevard onto eastbound Roseville Parkway. The construction of the project is estimated to cost $3.6 million and will be primarily funded by the special tax revenue generated in the North Central Roseville Community Facilities District No. 1.
No General Fund resources will be used for the project.
CONTACT: Karen Vences 916-774-5412 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-246 approving an agreement for Acquisition of Real Property, by and between the City of Roseville and CL Creekside Plaza North CA LP, and authorizing the City Manager to execute it and all related escrow documents on behalf of the City of Roseville; and b. Adopt Resolution No. 26-247 approving an administrative settlement agreement for acquisition of real property, by and between the City of Roseville and Source Investments, LLC, and authorizing the City Manager to execute it and all related escrow documents on behalf of the City of Roseville; and
c. Adopt Resolution No. 26-248 approving an easement variance and modification agreement, by and between the City of Roseville and Source Investments, LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.
13. Zero Emission Charge Depot Project Phase 2 - Contract Purchase Agreement (PUBLIC WORKS
DEPARTMENT - FLEET)
Summary: Staff recommends awarding a contract purchase agreement with Vasko Electric Inc. in the amount of $292,013, plus 15% change order authority, for the installation of Electric Vehicle Charging Stations for the Zero Emissions Charge Depot, Phase 2. This phase includes the remaining level 2 chargers required to fully support the City’s light-duty fleet at the Roseville Corporation yard. Funding for this work was allocated in Fiscal Year (FY) 2025-26 in the Corporation Yard Charge Depot - Light Duty - Phase 2 project budget, funded by the Fleet Operations Fund. No General Fund resources are being used for this project. This investment represents a continued, strategic advancement of the City’s long-term fleet electrification goals and ensures the necessary infrastructure is in place to reliably support zero-emission operations.
CONTACT: Brandy LeBeau 916-774-5531 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-196 approving a contract purchase agreement, by and between the City of Roseville and Vasko Electric Inc. and authorizing the City Manager to execute it on behalf of the City of Roseville.
14. School Crossing Guards for Roseville City School District - Memorandum of Understanding (PUBLIC WORKS DEPARTMENT - TRANSPORTATION)
Summary: Staff recommends approval of a Memorandum of Understanding with Roseville City School District for reimbursement of three school crossing guards for $27,900 in 2026-27, $28,800 in 2027-28, and $29,700 in 2028-29 school years. Funding is included in the Public Works/Alternative Transportation budget. No General Fund resources are used for this service.
CONTACT: Suzanne Engelke 916-746-1289 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-234 approving a Memorandum of Understanding, by and between the City of Roseville and Roseville City School District, and authorizing the City Manager to execute it on behalf of the City of Roseville.
15. School Crossing Guards for Dry Creek Joint Elementary School District - Memorandum of Understanding (PUBLIC WORKS DEPARTMENT - TRANSPORTATION) Summary: Staff recommends approval of a Memorandum of Understanding with Dry Creek Elementary School District for reimbursement of one school crossing guard in the amount of $9,300 for 2026-27, $9,600 for 2027–28, and $9,900 for 2028–29 school years. Funding is included in the Public Works/Alternative Transportation budget. No General Fund resources are used for this service.
CONTACT: Suzanne Engelke 916-746-1289 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-235 approving a Memorandum of Understanding, by and between the City of Roseville and Dry Creek Elementary School District, and authorizing the City Manager to execute it on behalf of the City of Roseville.
16. Bus Shelter Improvement Project - Budget Adjustment (PUBLIC WORKS DEPARTMENT -
TRANSPORTATION)
Summary: Staff recommends approval of a budget adjustment in the amount of $232,505 in the Transit Fund to add State of Good Repair funding, provided by the state, to the Bus Shelter Improvement project. The project will replace existing shelters that have exceeded their useful life, while also installing new shelters at locations served by the City’s expanded bus route network. There will be no impact on the General Fund as a result of this project.
CONTACT: Zachary Presley 916-774-5365 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7076 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.
17. Western Placer Consolidated Transportation Services Agency – Transit Program Agreements (PUBLIC WORKS DEPARTMENT - TRANSPORTATION)
Summary: Staff recommends approval of two separate Memorandums of Understanding "Agreements" between the Western Placer Consolidated Transportation Services Agency and the City for the South Placer Transit Information (SPTI) Call Center and the Mobility Training program. Pursuant to the Agreements, funding for the SPTI Call Center and Mobility Training Program is provided through the Wester Placer Consolidated Transportation Services Agency's Local Transportation Fund (LTF) resources. No City resources, including the City’s own LTF allocations, are used to support these programs.
CONTACT: Ed Scofield 916-774-5449 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-243 approving an agreement, by and between the City of Roseville and Western Placer Consolidated Transportation Services Agency, and authorizing the City Manager to execute it on behalf of the City of Roseville; and b. Adopt Resolution No. 26-244 approving an agreement, by and between the City of Roseville and Western Placer Consolidated Transportation Services Agency, and authorizing the City Manager to execute it on behalf of the City of Roseville.
18. Dry Creek Greenway East Phase 2 Trail Project - Settlement Agreement for Acquisition of Real Property and Professional Services Agreement Amendment (PUBLIC WORKS DEPARTMENT -
ENGINEERING - CITY PROJECTS)
Summary: Staff recommends approval of the Settlement Agreement for Acquisition of Real Property (Escrow Instructions) with George Khnouf in the amount of $10,000 and approval of the first amendment to professional services agreement with Monument ROW for right-of-way acquisition and appraisal services in the amount of $22,800 for the Dry Creek Greenway East Phase 2 Project. The acquisition and amendment are being funded with Local Transportation Funds. No General Fund resources will be used for this project. Sufficient funds exist in the approved budget for the agreement and amendment.
CONTACT: Cathy Gosalvez 916-774-5396 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-240 approving a settlement agreement for Acquisition of Real Property, by and between the City of Roseville and George Khnoug, and authorizing the City Manager to execute it and all related escrow documents on behalf of the City of Roseville; and b. Adopt Resolution No. 26-241 approving a first amendment to professional services agreement, by and between the City of Roseville and Monument Row, and authorizing the City Manager to execute it on behalf of the City of Roseville.
19. Historic Old Town Parking Lot Improvement Project - Approval of Plans and Specifications and Authorization to Call for Bids (PUBLIC WORKS DEPARTMENT - ENGINEERING - CITY PROJECTS) Summary: Staff recommends approval of the plans and specifications for the Historic Old Town Parking Lot Improvement Project and authorize staff to call for bids. The scope of this project includes construction of surface parking lot with spaces for 128 vehicles (123 spaces and 5 accessible spaces) on the former Union Pacific Railroad property that was acquired by the City in January 2025. The project also includes the installation of 6 EV charging units (12 total EV chargers), parking lot lighting & landscaping, and architectural improvements to the Roundhouse Row Alleyway and the water tower. Construction is estimated to cost approximately $3,900,000 and is planned for summer 2026 to spring 2027. This project is funded through the Strategic Improvement Fund. No General Fund resources will be used for this project.
CONTACT: Brian Gulewich 916-746-1376 [email protected] The City Council will consider the recommendation to:
a. Approve the plans and specifications for the Historic Old Town Parking Improvement Project and authorize staff to call for bids.
20. Storm Drain Repair Project - Approval of Plans and Authorization to Call for Bids (PUBLIC
WORKS DEPARTMENT - ENGINEERING - CITY PROJECTS)
Summary: Staff recommends approval of the plans and specifications for the Storm Drain Repair Project, and authorize staff to call for bids. The project scope includes the rehabilitation of existing drainage systems and construction of new drainage systems. The project is estimated to cost $1,660,000. The project will be funded by General Fund Capital Improvement Program Rehabilitation Funding and Highway User Tax Funds. If approved, construction is anticipated to begin in late summer of 2026.
CONTACT: Joseph Arino 916-774-5460 [email protected] The City Council will consider the recommendation to:
a. Approve the plans and specifications for the Storm Drain Repair Project and authorize staff to call for bids.
21. Dry Creek Wastewater Treatment Plant Operations and Laboratory Building Project – Construction Change Order Authority Increase (ENVIRONMENTAL UTILITIES DEPARTMENT -
TECHNICAL SERVICES)
Summary: Staff recommends approval of contract change orders for the construction agreement with BCM Construction Company, Inc. for the Dry Creek Wastewater Treatment Plant Operations and Laboratory Building project that could increase the original construction agreement by no more than 22% or $2,231,099. Funding for this Project is provided by the Wastewater Regional Rehabilitation Fund for the rehabilitation portion of the project (31%) and by the South Placer Wastewater Authority (SPWA) for the building expansion (69%).
CONTACT: Inderpreet Chaggar 916-774-5553 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-233 approving an increase in change order authority.
22. Dry Creek Greenway East Phase 1 Fence and Landscaping Project - Approval of Plans and Specifications and Authorization to Call for Bids (PUBLIC WORKS DEPARTMENT - ENGINEERING - CITY PROJECTS)
Summary: Staff recommends approval of the plans and specifications for the Dry Creek Greenway East Phase 1 Fence and Landscaping Project and authorize staff to call for bids. The scope of this project includes construction of an 8-foot-tall steel and redwood fence, landscaping and irrigation along the Dry Creek Greenway Phase 1 Trail west of Sunrise Avenue.
Construction is estimated to cost approximately $682,000 and is planned for summer to fall 2026. The project is funded with Local Transportation Funds. No General Fund resources will be used on this project.
CONTACT: Cathy Gosalvez 916-774-5396 [email protected] The City Council will consider the recommendation to:
a. Approve the plans and specifications for the Dry Creek Greenway East Phase 1 Fence and Landscaping Project and authorize staff to call for bids.
23. Water Utility Staffing Study Project - Professional Services Agreement Amendment and Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - WATER) Summary: Staff recommends approval of a professional services agreement amendment for the Water Utility Staffing Study Project, with Brown and Caldwell, Inc., to add $19,922 to the original not-to-exceed amount of $96,489, bringing the revised not-to-exceed amount to $116,411. Staff also recommends a budget adjustment in the amount of $19,922 to further fund the study.
Funds for the budget adjustment will come from available resources in the Water Operations Fund.
CONTACT: George Hanson 916-746-1764 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-222 approving a professional services agreement amendment, by and between the City of Roseville and Brown and Caldwell, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and b. Adopt Ordinance No. 7077 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.
24. Dry Year Water Supply and Infrastructure Needs Assessment – Sole Source Professional Services Agreement (ENVIRONMENTAL UTILITIES DEPARTMENT - WATER)
Summary: Staff recommends approval and award of a sole source professional services agreement to West Yost, Inc. in the amount of $74,800 for a Dry Year Water Supply and Infrastructure Needs Assessment. Funding for this project is from the Water Operations Fund.
Staff further is requesting approval for a future amendment to execute the anticipated Phase 2 scope of work without returning to City Council as long as the Phase 2 cost does not exceed $60,000. With Phase 2 efforts included, the not-to-exceed budget for this project would be $134,800. This sole source request is similar to the Critical Dry Year Evaluation that West Yost conducted for the City in 2015 and allows West Yost to leverage, as applicable, the knowledge developed during the 2015 study for this current effort. Additionally, West Yost is currently updating the City’s Distribution System’s Current and Buildout Hydraulic Model, and this model will be utilized for this study. Funding for this project is from the Water Operations Fund.
CONTACT: Janice Gainey 916-774-5535 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-221 approving a sole source professional services agreement, by and between the City of Roseville and West Yost, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
25. Phillip Road and Westpark Drive Bikeway Project - Capital Improvement Project Approval, Budget Adjustment, and Approval of Plans and Specifications and Authorization to Call for Bids (PUBLIC WORKS DEPARTMENT - ENGINEERING - CITY PROJECTS) Summary: Staff recommends approval to establish a new Capital Improvement Project - the Phillip Road and Westpark Drive Bikeway Project, approve a budget adjustment in the amount of $350,000 from the General Fund Capital Reserve Fund to fund the improvements, approve the plans and specifications for the project, and authorization for staff to call for bids. The project will create a new bicycle route from the Placer Valley Soccer Complex and surrounding neighborhoods to West Park High School by adding lane markings, striping, and a new trail segment. Construction is anticipated in summer 2026.
CONTACT: Samuel Benjamin 916-746-1305 [email protected] The City Council will consider the recommendation to:
a. Approve the establishment of a new Capital Improvement Project - Phillip Road and Westpark Drive Bikeway Project; and
b. Adopt Ordinance No. 7078 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure; and c. Approve the plans and specifications for the project and authorize staff to call for bids.
26. Underground Storage Supplement – Professional Services Agreement (ENVIRONMENTAL
UTILITIES DEPARTMENT - WATER)
Summary: Staff recommends approval and award of a professional services agreement to GEI Consultants, Inc. in the amount of $284,277 for Development of an Underground Storage Supplement to Support Long-Term Banking of Middle Fork Project Water Supplies. Funding for this project is from the Water Operations Fund.
CONTACT: Janice Gainey 916-774-5535 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-225 approving a professional services agreement, by and between the City of Roseville and GEI Consultants, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
27. Substation Transformer Civil Construction - Construction Agreement (ELECTRIC DEPARTMENT -
ENGINEERING)
Summary: Staff recommends approval of a construction agreement with Arrow Driller Inc. dba Arrow Construction in the amount of $379,100 to provide civil construction services at Fiddyment and Sierra Vista Substations for the installation of substation transformers. Staff additionally requests authorization for the City Manager or designee to approve and pay for contract change orders that could increase the contract amount by no more than 10%, or $37,910, for a total not to exceed $417,010. Funding is included in the Electric Department's FY2025-26 budget in the Electric Fund.
CONTACT: David Angel Jimenez 916-774-5698 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-224 approving a construction agreement, by and between the City of Roseville and Arrow Driller Inc. dba Arrow Construction, and authorizing the City Manager to execute it on behalf of the City of Roseville.
28. Confined Space Rescue Services - Contract Purchase Agreements (ELECTRIC DEPARTMENT -
RESOURCE PLANNING & GENERATION)
Summary: Staff recommends approval of two, five-year contract purchase agreements for oncall confined space rescue services: one with Pro Safety & Rescue, Inc. (PSR) with a not-toexceed amount of $500,000, and one with Hazardous Materials Institute LLC, doing business as California Safety Training (CST) with a not-to-exceed amount of $250,000. These two contracts will provide Roseville Electric Utility with support for confined space rescue services during maintenance activities at Roseville's power plants. Funding for the first year of the agreements in the amount of $100,000 for PSR and $50,000 for CST is included in the Electric Department's proposed FY2026-27 budget in the Electric Fund. Future funding is subject to the City Council's approval of the respective budgets.
CONTACT: Drew Yarbrough 916-746-1656 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-217 approving a contract purchase agreement, by and between the City of Roseville and Pro Safety & Rescue, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Resolution No. 26-218 approving a contract purchase agreement, by and between the City of Roseville and Hazardous Materials Institute LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.
29. Managed Relay Utility Interactive Voice Response System – Contract Purchase Agreement (ELECTRIC DEPARTMENT - UTILITY BILLING)
Summary: Staff recommends approval to execute a five-year contract purchase agreement with Selectron Technologies, Inc. for continued Interactive Voice Response (IVR) system services in the Utilities Customer Care division. The agreement will ensure the continued availability of critical customer service functions, including 24/7 customer access to utility account information and payment processing, outbound delinquency notification campaigns, and the Screen Pop feature implemented in 2025 to improve call-handling efficiency and customer experience. The total cost of the five-year contract is $569,848.08 and funding for the first year of the contract of $118,324.88 has been requested in the proposed FY2026-27 Utilities Customer Care budget in the Electric Fund and the Environmental Utilities Department's operations funds. There is no impact to the General Fund.
CONTACT: Jorence Wu 916-746-1261 [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-226 approving a contract purchase agreement, by and between the City of Roseville and Selectron Technologies, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
30. Utility Rebate Management System - Contract Purchase Agreement (ELECTRIC DEPARTMENT -
CUSTOMER & GOVERNMENT RELATIONS)
Summary: Staff recommends approval of a contract purchase agreement with Brillion, Inc. to provide a comprehensive cloud-based rebate management platform to support programs administered by Roseville Electric Utility and the Environmental Utilities Department. The total cost for the two-year contract purchase agreement is $699,193. Funding will be included in Roseville Electric Utility’s and Environmental Utilities’ proposed budgets for FY2026-27 and FY2027-28, subject to City Council approval. The contract also includes five optional one-year renewal terms, with projected costs of $365,406 in FY2028-29, $376,368 in FY2029-30, $387,659 in FY2030-31, $399,289 in FY2031-32, and $411,267 in FY2032-33.
CONTACT: Susan Hernandez 916-774-5623 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-219 approving an agreement, by and between the City of Roseville
and Brillion, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
31. Fiscal Year (FY) 2026-27 Road Maintenance and Rehabilitation Account Project Identification (PUBLIC WORKS DEPARTMENT - ENGINEERING - CITY PROJECTS) Summary: Staff recommends, as required by Senate Bill 1, approval to identify the South Cirby and Cirby Ranch Residential Resurfacing Project for use of the City's FY2026-27 funding allotment from the State Road Maintenance & Rehabilitation Account Fund. No General Fund resources will be used for the project.
CONTACT: Laura Salcedo 916-774-5437 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-237 adopting a list of projects for fiscal year 2026-27 funded by SB 1:
The Road Repair and Accountability Act of 2017.
32. Ferric Chloride (BACC 06-2026) - Contract Purchase Agreement (FINANCE DEPARTMENT -
PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with Kemira Water Solutions, Inc. in the amount of $1,085,450 for the supply and delivery of ferric chloride for FY2026-27. Sufficient funding is included in the Environmental Utilities Department's proposed FY2026-27 Wastewater Operations Fund budget.
CONTACT: Becky Philipp 916-746-1110 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-205 approving a contract purchase agreement, by and between the City of Roseville and Kemira Water Solutions, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
33. Liquid Aluminum Sulfate (BACC 01-2026) - Contract Purchase Agreement (FINANCE
DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with Chemtrade Chemicals US LLC in the amount of $345,000 for the supply and delivery of liquid aluminum sulfate for FY2026-27. Sufficient funding is included in the proposed FY2026-27 Water Operations Fund budget for this purchase.
CONTACT: Becky Philipp 916-746-1110 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-203 approving a contract purchase agreement, by and between the City of Roseville and Chemtrade Chemicals US LLC and authorizing the City Manager to execute it on behalf of the City of Roseville.
34. Hydrofluosilicic Acid (BACC 08-2026) - Contract Purchase Agreement (FINANCE DEPARTMENT -
PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with DuBois Chemicals, Inc. in the amount of $200,000 for FY2026-27 to supply and deliver hydrofluosilicic acid.
Adequate funding is available in the proposed FY2026-27 Water Operations Fund budget for this purchase.
CONTACT: Becky Philipp 916-746-1110 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-206 approving a contract purchase agreement, by and between the City of Roseville and DuBois Chemicals, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
35. Fiscal Year 2025-26 Year-End Budget Adjustments (FINANCE DEPARTMENT - BUDGET) Summary: Staff recommends approval of year-end budget adjustments to the Fiscal Year 2025- 26 budget to ensure compliance with the annual budget ordinance. The recommended year-end budget adjustments are: (1) Placer County Water Agency wheeling charges, (2) Roseville Housing Authority Housing Choice Voucher and Mainstream Programs, (3) Sierra Vista Specific Plan Area infrastructure reimbursement payment, (4) Internal Revenue Service tax credit payments, and (5) Blue Oaks Boulevard Widening Project funding adjustments.
CONTACT: Jackie Rice 916-774-5326 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7081 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure; and b. Adopt Resolution No. 7-26 approving a budget adjustment for fiscal year 2025-26.
36. Sodium Hydroxide Solution (BACC 12-2026) - Contract Purchase Agreement (FINANCE
DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with Univar Solutions USA LLC, doing business as Univar Solutions USA, in the amount of $2,205,000 for the supply and delivery of sodium hydroxide solution for FY2026-27. Sufficient funding is included in the Environmental Utilities and Electric Departments' proposed FY2026-27 budgets for this purchase.
CONTACT: Becky Philipp 916-746-1110 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-204 approving a contract purchase agreement, by and between the
City of Roseville and Univar Solutions USA LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.
37. Sodium Hypochlorite (BACC 13-2026) - Contract Purchase Agreement (FINANCE DEPARTMENT -
PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with Pioneer Americas LLC, doing business as Olin Finance Company, in the amount of $1,802,000 for the supply and delivery of sodium hypochlorite for FY2026-27. The chemical will be used at the Pleasant Grove Wastewater Treatment Plant, Barton Road Water Treatment Plant, Roseville Energy Park, groundwater well sites, West Side Tank and Pump Station, Johnson Pool, Mike Shellito Pool, and the Roseville Aquatic Complex. Sufficient funding is included in the Environmental Utilities, Electric, and Parks, Recreation and Libraries Departments' proposed FY2026-27 budgets for this purchase.
CONTACT: Becky Philipp 916-746-1110 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-207 approving a contract purchase agreement, by and between the City of Roseville and Pioneer Americas LLC dba Olin Finance Company, and authorizing the City Manager to execute it on behalf of the City of Roseville.
38. Roseville Natural Gas Financing Authority – Fiscal Year 2026-27 Budget (FINANCE
DEPARTMENT)
Summary: Staff recommends approval of the $16.6 million Roseville Natural Gas Financing Authority (RNGFA) budget for FY2026-27. The RNGFA issued the 2007 Gas Revenue Bonds which financed the prepayment of natural gas used for power generation at the Roseville Energy Park.
Approval of the annual budget has no new fiscal impact.
CONTACT: Teri Quinlan 916-774-5316 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 1-26 adopting the Annual Budget for the Fiscal Year 2026-27.
39. Enterprise Project Management Software - Budget Adjustment (INFORMATION TECHNOLOGY
DEPARTMENT - STRATEGIC PLANNING)
Summary: Staff recommends approval of a budget adjustment in the amount of $319,106 for internal labor charges for the Enterprise Project Management Software project. Funding is available proportionally from the nine City funds originally approved to fund the project, including the General Fund.
CONTACT: Deanne Baquera 916-774-5157 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7079 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.
40. Customer Relationship Management Project - Budget Adjustment (INFORMATION
TECHNOLOGY DEPARTMENT - STRATEGIC PLANNING)
Summary: Staff recommends approval of a budget adjustment in the amount of $261,374 for internal labor costs for the Customer Relationship Management project. Funding is available in the Information Technology Operations Fund budget.
CONTACT: Deanne Baquera 916-774-5157 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7080 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.
41. On-Call Transportation Impact Studies - Professional Services Agreements (DEVELOPMENT
SERVICES DEPARTMENT - ENGINEERING DIVISION)
Summary: Staff recommends approval of three (3) professional services agreements with (1) DKS Associates, (2) Fehr & Peers, and (3) Kimley-Horn and Associates, Inc., for On-Call Transportation Impact Studies. The agreements include an annual not-to-exceed limit of $500,000 per contract.
Funding is included in the Development Services Department's Full Cost-Consolidated Billing Project(s) budget and is fully recoverable through project applicant funding. Staff also recommends authorization for the City Manager to execute future amendments to extend the agreements for up to four (4) additional one (1) year renewal terms on behalf of the City. All development projects are required to pay the full cost of traffic impact studies prior to the City authorizing work to begin, resulting in no net fiscal impact on the General Fund.
CONTACT: Stacie Marchetti 916-774-5278 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-200 approving an on-call professional services agreement, by and between the City of Roseville and DKS Associates, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Resolution No. 26-201 approving an on-call professional services agreement, by and between the City of Roseville and Fehr & Peers, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
c. Adopt Resolution No. 26-202 approving an on-call professional services agreement, by and between the City of Roseville and Kimley-Horn and Associates, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
42. Sierra Vista Village JM-01 - Final Map and Subdivision Agreement (DEVELOPMENT SERVICES
DEPARTMENT - ENGINEERING DIVISION)
Summary: Staff recommends approval of the Sierra Vista Village JM-01 Subdivision Agreement with John Mourier Construction, Inc., and the final map. Review of the final map has been completed, and it is in compliance with the approved tentative map. This map will create 134 residential lots, a private street (Lot A), and one (1) remainder parcel. The actions requested have no fiscal impact to the City's General Fund.
CONTACT: Ed Winston 916-774-5432 [email protected] The City Council will consider the recommendation to:
a. Approve the final map on file with the City Clerk and accept on behalf of the public right of way and public easements offered thereon; and
b. Adopt Resolution No. 26-197 approving a subdivision agreement, by and between the City of Roseville and John Mourier Construction, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
43. Sierra Vista Village FD-07 - Final Map and Subdivision Agreement (DEVELOPMENT SERVICES
DEPARTMENT - ENGINEERING DIVISION)
Summary: Staff recommends approving the Sierra Vista Village FD-07 Subdivision Agreement with John Mourier Construction, Inc., and the final map. Review of the final map has been completed, and it is in compliance with the approved tentative map. This map will create 58 residential lots, a private street (Lot A), one (1) public landscape lot (Lot B), and two (2) public drainage lots (Lots C and D). The actions requested have no fiscal impact to the City's General Fund.
CONTACT: Jeff Hendrix 916-774-5463 [email protected] The City Council will consider the recommendation to:
a. Approve the final map on file with the City Clerk and accept on behalf of the public the public easements offered thereon, and accept subject to improvement, Lots B, C, and D and the rights of way offered thereon; and
b. Adopt Resolution No. 26-232 approving a subdivision agreement, by and between the City of Roseville and John Mourier Construction, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
44. On-Call Building Plan Review and Inspection Services - On-Call Professional Services Agreement (DEVELOPMENT SERVICES DEPARTMENT - BUSINESS SERVICES DIVISION) Summary: Staff recommends approval of five (5) professional services agreements with (1) 4LEAF, Inc., (2) BPR Consulting Group LLC, (3) Bureau Veritas North America, Inc., (4) TRB and Associates, Inc., and (5) Urban37, Inc., for on-call building plan review and inspection services.
The agreements include an annual not-to-exceed limit of $350,000 per contract for 4LEAF, BPR Consulting, TRB and Associates, and Urban37, and an annual not-to-exceed limit of $750,000 for Bureau Veritas due to anticipated increased workload and specialized project support. Funding
is included in the Development Services Department's Contracted Building Plan Review operating budget and is fully recoverable through permit fee revenue. Staff also recommends authorization for the City Manager to execute future amendments to extend the agreements for up to four (4) additional one-year renewal terms on behalf of the City.
CONTACT: Stacie Marchetti 916-774-5278 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-210 approving an on-call professional services agreement, by and between the City of Roseville and 4LEAF, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Resolution No. 26-211 approving an on-call professional services agreement, by and between the City of Roseville and BPR Consulting Group LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
c. Adopt Resolution No. 26-212 approving an on-call professional services agreement, by and between the City of Roseville and Bureau Veritas North America, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and d. Adopt Resolution No. 26-213 approving an on-call professional services agreement, by and between the City of Roseville and TRB and Associates, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and
e. Adopt Resolution No. 26-214 approving an on-call professional services agreement, by and between the City of Roseville and Urban37, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and
45. Sierra Vista Specific Plan Mitigation Fee Program Administration - Sole Source Professional Services Agreement Amendment (DEVELOPMENT SERVICES DEPARTMENT - ENGINEERING
DIVISION)
Summary: Staff recommends approval of a sole source professional services agreement amendment with Economic and Planning Systems, Inc. in the amount of $7,500 to provide Sierra Vista Specific Plan Mitigation Fee Program administration, and authorize the City Manager to execute the agreement. To accommodate the increased workload and maintain consistency and continuity of services, staff recommends increasing the contract authority by $7,500 for FY2025- 26, raising the annual not-to-exceed contract limit from $300,000 to $307,500. This amendment will cover EPS's work through June 30, 2026. The consulting services are funded by the fee revenue collected through the fee program. There is no impact to the General Fund.
CONTACT: Stacie Marchetti 916-774-5278 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-215 approving a sole source professional services agreement
amendment, by and between the City of Roseville and Economic and Planning Systems, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
46. Electronic Plan Review - Sole Source Agreement (DEVELOPMENT SERVICES DEPARTMENT -
BUSINESS SERVICES DIVISION)
Summary: Staff recommends approval of a sole source agreement with Lifecycle Technologies, LLC dba LCT Software for access to its cloud-based electronic plan review platform, DigEplan, with a not-to-exceed (NTE) amount of $63,953 for the initial term and a total NTE amount of $210,193 over the full three-year term, including renewal options. Funding is included in the Development Services Department’s Technology Replacement Fund, which is funded through permit fees designated for development-driven technology improvements, and is included in the Department's FY2025–26 budget. Approval of the agreement will have no net fiscal impact on the General Fund. Staff also recommends authorization for the City Manager to execute future amendments to extend the agreement for up to two (2) additional one (1) year renewal terms on behalf of the City.
CONTACT: Chris Fanucchi 916-746-1353 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-223 approving a sole source agreement, by and between the City of Roseville and Lifecycle Technologies, LLC dba LCT Software, and authorizing the City Manager to execute it on behalf of the City of Roseville.
47. Assistance to Firefighters Grant Program - Grant Application (FIRE DEPARTMENT) Summary: Staff recommends approval for staff to submit an application to the U.S. Federal Emergency Management Agency (FEMA) for the FY2025 Assistance to Firefighters Grant for $511,217, with a ten percent matching funds requirement, or $51,121, to implement an updated Knox Box rapid entry system, and authorize the Fire Chief or designee to execute all related forms and agreements. An updated electronic system would improve security, accountability, and emergency response capabilities by allowing immediate deactivation of compromised keys without replacing physical locks. If awarded the grant, the matching funds would be provided by the Fire Department budget or the General Fund contingency budget.
CONTACT: Jordan Paul 916-774-5802 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-242 approving a grant application to the U.S. Federal Emergency Management Agency for the Fiscal Year 2025 Assistance to Firefighters Grant Program, and authorizing the Fire Chief or designee to execute all related forms and agreements on behalf of the City of Roseville.
48. Vegetation and Firebreak Management - Contract Purchase Agreement Amendment (PARKS,
RECREATION, AND LIBRARIES DEPARTMENT - PARK MAINTENANCE)
Summary: Staff recommends approval of an amendment to a contract purchase agreement with Sperber Landscape Companies LLC dba Cagwin & Dorward LLC, in the amount of $100,000, increasing the not-to-exceed amount from $180,000 to $280,000, to provide weed abatement for firebreaks and vegetation management throughout the city. This is in the final year of a fiveyear agreement. Funding is included in the Parks, Recreation & Libraries budget in the General Fund and Open Space Fund.
CONTACT: Eric Dexter 916-746-1769 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-227 approving a contract purchase agreement amendment, by and between the City of Roseville and Sperber Landscape Companies LLC dba Cagwin & Dorward LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.
49. School Resource Officers - Memorandum of Understanding (POLICE DEPARTMENT) Summary: Staff recommends approval of the Memorandum of Understanding between the City and the Roseville Joint Union High School District for the School Resource Officers (SRO's). Their primary role is to investigate crimes that occur on campus or that involve the student population, educate and develop positive relationships with students and staff, monitor and enforce truancy laws and act as liaison with county agencies that also support and work with student populations, including probation, children's protective services, mental health, social service agencies and the courts. SRO's help school officials maintain a safe and secure learning environment on campuses. The net cost to the City is approximately $319,550 for 2026-2027, $303,490 for 2027-2028, and $287,030 for 2028-2029. Funding for the five SRO's is included in the Police Department's General Fund budget.
CONTACT: Courtney Scurria 916-746-1051 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-236 approving an Memorandum of Understanding, by and between the City of Roseville and Roseville Joint Union High School District, and authorizing the City Manager to execute it on behalf of the City of Roseville.
50. Sutter Roseville Medical Center Neighborhood Policing Program - Grant Award Agreement and Budget Adjustment (POLICE DEPARTMENT)
Summary: Staff recommends approval of the Sutter Roseville Medical Center (SRMC) Neighborhood Policing Grant Award to provide a dedicated police officer presence on the SRMC campus, and approve a budget adjustment in the amount of $985,642 to the project budget.
The budget adjustment increases revenue and expenditure budgets for the new award agreement of $938,794 in the General Fund, and increases revenue and expenditure budgets for the Fleet Operations and Fleet Replacement internal service funds totaling $46,848 for the maintenance and replacement cost of one patrol vehicle.
CONTACT: Mark Peinado 916-774-5021 [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-228 approving a grant award agreement, by and between the City of Roseville and Sutter Roseville Medical Center, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Ordinance No. 7082 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.
51. Downtown Roseville Security Patrol - Professional Services Agreement Amendment (POLICE
DEPARTMENT)
Summary: Staff recommends approval of a second amendment to a professional services agreement with Universal Protection Service, LP dba Allied Universal Security Services to increase the contract amount by $28,825.23, to a total of $195,236.82 for private security patrols in the Downtown and Historic Old Town areas to assist in providing public safety.
Funding for the increase is included in the Police Department's operating budget in the General Fund.
CONTACT: Mark Peinado 916-774-5021 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-229 approving a professional services agreement amendment, by and between the City of Roseville and Universal Protection Service, LP dba Allied Universal Security Services, and authorizing the City Manager to execute it on behalf of the City of Roseville.
52. Body-Worn Cameras - Contract Purchase Agreement Amendment (POLICE DEPARTMENT) Summary: Staff recommends approval of an amendment to a contract purchase agreement with Axon Enterprise, Inc. to increase the agreement total by $7,446.44, bringing the total five-year agreement amount to $2,536,810.72 to purchase additional license bundles and docking stations for the Police Department. Funding for the first-year cost was included in the Police Body-worn Camera Replacement project, through the Equipment Replacement Fund.
CONTACT: Mark Peinado 916-774-5021 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-230 approving a contract purchase agreement amendment, by and between the City of Roseville and Axon Enterprise, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
53. Homeless Outreach Worker Program - Contract Amendment (ECONOMIC DEVELOPMENT
DEPARTMENT - HOUSING)
Summary: Staff recommends approval of the second amendment for the Homeless Outreach Worker Program Contract between the Placer County Department of Health and Human
Services and the City. The amendment will extend the contract through June 30, 2027 and will allow outreach workers to continue building relationships with members of the community who are experiencing homelessness, assist with navigation of services and resources, and serve as liaisons to the downtown business community. No General Fund resources will be used for this contract extension.
CONTACT: Suzanne Acrell 916-774-5469 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-216 approving a second amendment to the Homeless Outreach Worker Program Contract, by and between the Placer County Department of Health and Human Services and the City of Roseville, and authorizing the City Manager to execute it on behalf of the City of Roseville.
54. Roseville Housing Authority - Administrative Plan Amendment (ECONOMIC DEVELOPMENT
DEPARTMENT - HOUSING)
Summary: Staff recommends approval of revisions to Chapters 7 and 16 of the Roseville Housing Authority Administrative Plan to align with updated guidance from the United States Department of Housing and Urban Development. The Administrative Plan has no impact on the City's General Fund.
CONTACT: Suzi Cook-Turner, Trisha Isom 916-774-5414, 916-746-1239 smcook[email protected], [email protected] The City Council will consider the recommendation to:
a. Adopt Housing Authority Resolution No. 5-26 approving the updated Roseville Housing Authority Administrative Plan.
55. WB-30 Lot 1 Affordable Rental Housing Agreement (ECONOMIC DEVELOPMENT DEPARTMENT -
HOUSING)
Summary: Staff recommends approval of an Affordable Rental Housing Agreement between the City of Roseville and Roseville Senior Affordable LP for phase 1 of the Riviera at Roseville West. This affordable senior rental housing development is located at 3380 Pleasant Grove Boulevard within the Sierra Vista Specific Plan area. The agreement will support the City's General Plan in meeting the affordable housing goals. No General Fund resources will be used in the development of this project.
CONTACT: Suzanne Acrell 916-774-5469 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-251 approving an Affordable Rental Housing Agreement, by and between the City of Roseville and Roseville Senior Affordable LP, and authorizing the City Manager to execute it on behalf of the City of Roseville.
56. Proclamation - Park and Recreation Month
Summary: Proclaim July 2026 as Park and Recreation Month and urge all residents to visit and enjoy Roseville's recreation facilities, parks, trails and natural areas.
CONTACT: Arleta Wagenhals 916-774-5200 [email protected]
57. Minutes of Prior Meeting (CITY CLERK DEPARTMENT)
Summary: Staff recommends approval of the minutes of the May 20, 2026 and June 3, 2026, City Council Meetings.
CONTACT: Adilia Keller 916-774-5265 [email protected] The City Council will consider the recommendation to:
a. Approve minutes of the May 20, 2026 and June 3, 2026, City Council Meetings.
END OF CONSENT CALENDAR
VIII. PRESENTATIONS/REPORTS
58. Board and Commissions Bi-Annual Vacancies (CITY CLERK DEPARTMENT) Summary: Staff recommends Council appoint two (2) individuals to the Economic Development Advisory Committee to terms expiring June 30, 2028 from the applications received from Kristen Holihan, Derek Pell, and Angela Tsukiji; appoint three (3) individuals to the Grants Advisory Commission to terms expiring June 30, 2030 from the applications received from Nina Acosta, Rick Jenkins, Loretta Odebiyi, Jim Ratliff, and David Williams; appoint Ravi Sharma to the Local Sales Tax Citizens' Oversight Committee to a term expiring June 30, 2027; and appoint three (3) individuals to the Planning Commission to terms expiring June 30, 2030 from the applications received from Sandra Pollack-Cushing, Frank Fernandez, Ed Kriz, Einar Maisch, Derek Pell, Jason Probst, and Julia Sweeney.
CONTACT: Katrina Six 916-774-5267 [email protected] The City Council will consider the recommendation to:
a. Appoint two (2) individuals to the Economic Development Advisory Committee to terms expiring June 30, 2028 from the applications received from: Kristen Holihan, Derek Pell, and Angela Tsukiji; and
b. Appoint three (3) individuals to the Grants Advisory Commission to terms expiring June 30, 2030 from the applications received from Nina Acosta, Rick Jenkins, Loretta Odebiyi, Jim Ratliff, and David Williams; and
c. Appoint Ravi Sharma to the Local Sales Tax Citizens' Oversight Committee to terms expiring June 30, 2027; and
d. Appoint three (3) individuals to the Planning Commission to terms expiring June 30, 2030
from the applications received from Sandra Pollack-Cushing, Frank Fernandez, Ed Kriz, Einar Maisch, Derek Pell, Jason Probst, and Julia Sweeney.
59. Fiscal Year 2026-27 Citywide Budget, Position Allocation Schedule, Roseville Housing Authority Budget, and Roseville Finance Authority Budget (FINANCE DEPARTMENT - BUDGET) Summary: Staff recommends approval of the proposed City of Roseville Fiscal Year (FY) 2026-27 citywide budget and position allocation schedule, as incorporated into the budget document, effective July 1, 2026. The proposed FY2026-27 expenditure budget totals $876.8 million from all funding sources. The General Fund expenditure budget is $275.3 million, consisting of $257.9 million in operating expenditures and $17.4 million in non-operating expenditures. The FY2026- 27 Roseville Housing Authority expenditure budget totals $12.9 million and is primarily comprised of funding from the federally funded Housing Choice Voucher Program, which provides rental assistance to up to 846 families, seniors, persons with disabilities, and veterans annually. The FY2026-27 Roseville Finance Authority budget includes $878,881 in debt service payments, reflecting scheduled payments on the Certificates of Participation for 316 Vernon Street. In addition, capital outlay expenditures totaling $645,615 are budgeted for park improvements at Crabb Park, Goto Park, and Uribe Park.
CONTACT: Jackie Rice 916-774-5326 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 7083 adopting the Annual Budget for the Fiscal Year 2026-27, adopting budget control policies, adopting an appropriations limit, adopting the budget for the Successor Agency of the Roseville Redevelopment Agency, to be effective immediately as an urgency measure; and
b. Adopt Housing Authority Resolution No. 6-26 approving the annual budget for Fiscal Year 2026-27; and
c. Adopt Finance Authority Resolution No. 3-26 adopting the annual budget for the Fiscal Year 2026-27.
60. Council Discretionary Funds - Roseville Community Crime Stoppers (CITY MANAGER
DEPARTMENT - CITY MANAGER)
Summary: Staff recommends City Council consider providing sponsorship to Roseville Community Crime Stoppers for its annual Fourth of July Fun Run in the amount of $1,500. The balance remaining in the Council Discretionary Funds for FY2025-26 is $4,021.
CONTACT: Amy Ruiz 916-746-1362 [email protected]
The City Council will consider the recommendation to:
a. Consider providing sponsorship to Roseville Community Crime Stoppers for its annual Fourth of July Fun Run in the amount of $1,500.
IX. PUBLIC HEARINGS
NOTICE TO THE PUBLIC: Public Hearing Process
City Council, when considering the matter, will take the following actions:
1. Open the Public Hearing
2. Presentation by staff
3. Presentation by applicant or appellant
4. Accept public testimony
5. Appellant or applicant rebuttal period
6. Close the Public Hearing
7. City Council comments and questions
8. City Council action
Any challenges in court about public hearing matters noticed on this agenda may be limited to only those issues, that were raised orally at the public hearing or in written form received by the City on or before the hearing.
Public Hearings listed for continuance will be continued and posting of this agenda will serve as notice of continuation.
61. 2025 Urban Water Management Plan and Water Shortage Contingency Plan – Public Hearings and Consideration of Adoption (ENVIRONMENTAL UTILITIES DEPARTMENT - WATER) Summary: Staff recommends City Council hold two public hearings to receive comments on the Draft 2025 Urban Water Management Plan (UWMP) and the Draft Water Shortage Contingency Plan (WSCP). If found acceptable, staff is requesting that the City Council consider the adoption of the Draft 2025 UWMP and the draft WSCP upon close of the public hearing. Approving the plans has no impact on the City's General Fund.
CONTACT: Janice Gainey 916-774-5535 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-238 adopting the Urban Water Management Plan and authorizing staff to submit to the California Department of Water Resources; and b. Adopt Resolution No. 26-239 adopting the Water Shortage Contingency Plan and authorizing staff to submit to the California Department of Water Resources.
62. Zoning and Subdivision Ordinance - Roseville Municipal Code Updates (DEVELOPMENT
SERVICES - PLANNING)
Summary: Staff recommends the City Council introduce for first reading an ordinance amending Chapters 19.10, 19.12, and 19.28 of the Roseville Municipal Code regarding Residential Zone Permitted Use Types, Commercial Zone Permitted Use Types, and Density Bonus Regulations; and introduce for first reading an Ordinance amending Chapter 18.05 of the Roseville Municipal Code regarding Ministerial Multifamily Maps. The proposed ordinance amendments will have no impact on the City’s General Fund.
CONTACT: Eric Singer 916-774-5536 [email protected] The City Council will consider the recommendation to:
a. Introduce for first reading an Ordinance amending Chapter 18.05 of the Roseville Municipal Code regarding Ministerial Multifamily Maps; and
b. Introduce for first reading an Ordinance amending Section 19.10.020 of Chapter 19.10, Section 19.12.020 or Chapter 19.12, and Chapter 19.28 of Title 19 of the Roseville Municipal Code regarding Residential Zone Permitted Use Types, Commercial Zone Permitted Use Types, and Density Bonus Regulations.
63. WB-30 Phase 1 Senior Affordable Rental Housing Project - Fee Deferrals and Government Financing Agreement (ECONOMIC DEVELOPMENT DEPARTMENT)
Summary: Staff recommends approval of an extended fee deferral for an affordable housing project, adopting a fee deferral of parks fees, approving a government financing agreement and granting authority for the City Manager to execute it and all necessary documents. Staff requests an extended fee deferral in the amount of approximately $2,704,246, a fee deferral in the amount of approximately $1,188,225, and approval of a Government Financing Agreement and granting authority for City Manager to execute it and all necessary documents to effectuate its purpose for the Phase 1 of Sierra Vista Specific Plan (SVSP) WB-30 Sierra Vista Senior Affordable Rental Housing Project (a.k.a. The Riviera at Roseville West). Approval of the fee deferrals has no impact on the City's General Fund.
CONTACT: Gina McColl 916-774-5452 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 26-252 approving a fee deferral for the WB-30 Phase 1 Senior Affordable Housing Project; and
b. Adopt Resolution No. 26-253 approving park development impact fee deferrals for the WB-30 Phase 1 Senior Affordable Housing Project; and
c. Adopt Resolution No. 26-254 approving a Government Financing Agreement, by and between the City of Roseville and Pine Island Apartments, LLC, and authorizing the City Manager to execute it and all necessary documents to effectuate its purpose on behalf of the City of Roseville.
X. PUBLIC COMMENTS
This is the second opportunity to make a public comment on non-agenda items.
XI. STAFF/COUNCIL REPORTS
XII. ADJOURNMENT
City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.2
File #: 0203-10
Item ID: 2026-404
Title: On-Call Landscape Construction Services - Contract Purchase Agreement Contact: Tara Gee 916-774-5253 [email protected]
SUMMARY
Staff recommends approval of a contract purchase agreement with Clearwater Construction Services, Inc. in the amount of $500,000 per year to provide on-call landscape construction services to meet on-demand project needs for Parks, Recreation & Libraries related to Americans with Disabilities Act (ADA) improvements, safety repairs and other small retrofits. Work performed under this agreement will utilize developer fees, capital rehabilitation funding and/or capital improvement projects.
RECOMMENDATION
Staff recommends that the City Council:
1. Adopt a resolution to approve a Contract Purchase Agreement (3005415) with Clearwater Construction Services, Inc. dba Clearwater Landscape Services, Inc. for On-Call Landscape Construction Services, and authorize the City Manager to execute it on behalf of the City of Roseville; and
2. Authorize the City Manager to execute up to three (3) optional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City.
BACKGROUND
In April 2026, staff issued a Request for Proposals seeking experienced companies to submit to the Parks, Recreation & Libraries Department for on-call landscape construction services. The intent of this service agreement is to utilize these services to meet project demands. This will allow for more responsiveness to resident, contractor and developer needs along with greater quality control during this time.
Three (3) companies responded to the Request for Proposals.
After a panel review and based on the company’s methodology, park project experience, familiarity with the City standards and technical expertise, the following firm was selected and is recommended for contract approval.
• Clearwater Constructions Services, Inc.
The contract purchase agreement will include one (1) base year with three (3) one (1) year optional renewals up to $500,000 each year.
The on-call services agreement does not guarantee an annual amount of work and is in place on an “as needed” basis. Additionally, annual extensions, if approved, will be based on project workload, need, and approved budgets. Approval of extensions is requested to be authorized by Council and delegated to the City Manager. If approved, the contract period would start from the date of Council approval and could
extend to June 30, 2030 (FY2029-30).
FISCAL IMPACT
Work performed under this agreement will utilize developer fees, capital rehabilitation funds and/or capital improvement projects.
ENVIRONMENTAL REVIEW
The proposed project involves the repair, maintenance, and minor alteration existing facilities, including the condition of the land, water, and vegetation and will not result in the removal of trees. This activity is categorically exempt from CEQA as a Class 1 and Class 4 Exemption (State CEQA Guidelines Sections 15301 and 15304). The Exemption has been prepared and no further CEQA action is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
4. Invest in well-planned infrastructure and growth
6. Deliver exceptional City services
Respectfully Submitted,
Tara Gee, Park Planning and Development Manager
Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:
1. Resolution 26-198
2. CPA
3. RFP
4. Proposal
5. CEQA Exemption (Class 1 and Class 4)
6. Notice of Intent to Award
7. RFP Ranking Sheet
8. Master Averaged Score Sheet
9. Faithful Performance Bond
10. Payment Bond
REVIEWERS:
Tara Gee, Parks, Recreation, and Libraries Department - Park Development Created/Initiated - 5/26/2026 Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 5/26/2026 Jill Geller, Parks, Recreation, and Libraries - All Approved - 5/28/2026 Kelly Aye, City Attorney Department Approved - 6/1/2026 Katrina Six, City Clerk Department Approved - 6/2/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/2/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/4/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/5/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/5/2026 Katrina Six, City Clerk Department Final Approval - 6/5/2026
RESOLUTION NO. 26-198
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND CLEARWATER CONSUTRCTION SERVICES, INC. DBA CLEARWATER LANDSCAPE SERVICES, INC., AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a Contract Purchase Agreement (3005415) for On-Call Landscape Construction Services, by and between the City of Roseville and Clearwater Construction Services, Inc. dba Clearwater Landscape Services, Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.
BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute three (3) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
crrYoF -€>- ROSEYITLE CA,LIFORNIA
Contract Purchase Agreement 300541 5
Supplier Details:
Company Cleanrvater Construction Services lnc dba Clearwater Landscape Services lnc Contact Scott Houck
Address 3908 Placitas Dr
Cameron Park, CA 95682
Submit your response fo;
Company City of Roseville
Contact Sue Jessup
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1107
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership ' Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager. Off . The agreement will be
rejected if not signed in accordance with these guidelines. lnsurance reouirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required.
Docusign Envelope ID: 88E9FA17-7A7B-8E08-8143-1C3AAA9E5B16
CITYOF -\ -
ROSEYILLE CALIFORNIA
Contract Purchase Agreement 300541 5
lnvoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE GA 95678
(e16) 774-5488
(916) 784-3796
[email protected]
Supplier Cleanrater Construction Services Inc dba
Clearwater Landscape Services lnc
3908 Placitas Dr
Cameron Park, CA 95682
Phone: 0
Fax: 0
Email: [email protected]
Phone:
Fax:
Emai!:
Description of
Labor,
equipment
and/or materials
THE SERVICES CALLED FOR UNDER CIry OF ROSEVILLE REQUEST FOR PROPOSAL (RFP) #13-182 TTTLED "ON-CALL LANDSCAPE CONSTRUCTTON SERVICES'AND CONTMCTOR'S PROPOSAL THERETO TITLED "RFP 13-182 ONoALL LANDSCAPE CONSTRUCTION SERVtCES" (HERETNAFTER'PROPOSAL').
THE TERMS AND SCOPE OF WORK OF THE CIry OF ROSEVILLE RFP #,I3-182
AND CONTRACTOR'S PROPOSAL ARE HEREIN MADE PART OF THIS CONTRACT PURCHASE AGREEMENT AND FULLY INCORPORATED BY REFERENCE.
ALL WORK MUST BE QUOTED AND APPROVED BY AUTHORIZED PARKS, RECREATTON & L|BMR|ES DEPARTMENT (pRL) BEFORE WORK CAN BEG|N.
PLEASE CONTACT ALEXIS PRIEST IN THE PRL DEPARTMENT AT 916-774-5245 oR APRTEST@ROSEV|LLE.CA.US FOR QUESTTONS REGARDTNG THIS AGREEMENT.
*The total amount listed is an approximation only. The City does not guarantee whatsoever the actual value of this contract.
Net 30 on Board at the destination Destination Best Method 01-Jul-2026 30-Jun-2027 Sue Jessup Phone 1-916-746-1107 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office.
Aoreement 300s41s
Aoreement Date 18-MAY-2026
Revision 0
Aoreement Amount 500.000-00 usD
2 Docusign Envelope ID: 88E9FA17-7A7B-8E08-8143-1C3AAA9E5B16
Contract Purchase Agreement 3005415
Contract Terms and Conditions
L To the fullest extent allowed by law, Contractor shall defend, indemnifr, and save and hold harmless the City, its officers, agents, employees and volunteers from any claims, suits or actions ofevery name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole or active negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the fuIl period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Contractor is an independent contractor, and shall not be considered an officer, agent, or employee of the City.
Without the written consent of the City, this Agreement is not assignable by Conhactor either in whole or in part.
Time is of the essence of this Agreement.
At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without furttrer liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of temrination. Contractor acknowledges that City may terrninate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.
This Agreement may only be amended or modified in writing. It is integated and contains the complete understanding of the parties.
All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of Califomia.
Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordancs with the plans and specifications (ifany) and agrees to do the work in compliance with this Agreement.
All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices.
Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address : http ://www. dir. ca. gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 17 7 3.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at eachjobsite, as applicable.
I 0. Coniractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville ' retains sole discretion in determining the types and proper levels ofinsurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management J.
4. 5.
7. 9.
Docusign Envelope ID: 88E9FA17-7A7B-8E08-8143-1C3AAA9E5B16
Conhact Purchase Agreement 300541 5
h.
and the City Attorney.
Additional Insureds. Contractor shall also provide a separate eudorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type ofcoverage (except Workers' Compensation) and for ongoing and completed operations. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section ofthe policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Fudhermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
Cancellation/Modification. Contractor shall provide thirly (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisious of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of tlte subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.
Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless oftier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
Self-Insured Retentions. All seltinsured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.
Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not conititute a waiver of such right.
Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agsnts, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors.
LiabilityiRemedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law. d.
Docusign Envelope ID: 88E9FA17-7A7B-8E08-8143-1C3AAA9E5B16
Contact Purchase Agreement 3005415
Contractor shall comply with all federal, state and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.
In the event that the tenns of any attachment or exhibit conflict with any tenns of this Agreement, the terms of this Agreement shall control.
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf' format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf' signature page were an original thereof.
If either party commences any legal action against the other party arising out of this Agreement or the performance thereof the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be govemed by and construed in accordance with the laws of the State of California.
This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns ofthe respective parties hereto.
If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" af,e used interchangeably.
No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registrafion with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Contractor/consultanfs duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation ofa request for proposals, request for qualifiqations, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public conhacting, including with respect to any subsequent phase ofthis project. Contractor/consultant's participation in the planning, discussions, or drawing ofproject plans or specifications, ifany, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cogperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.
Contractor must submit all claims as defined in and in accordance with the claim resolutionprocess set forth in Section 9204 ofthe Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptanbe of the work.
Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended,
11. 12.
13. 14.
15. 16.
t7.
r8.
19. 20.
\
2t.
Docusign Envelope ID: 88E9FA17-7A7B-8E08-8143-1C3AAA9E5B16
Contract Purchase Agreement 3005415
declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local departrnent or agency.
The Levine Act (Gor4. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $500 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at https ://www.roseville. ca.
us/govemmenUdepartments/city_clerk /transparency/levine-act.
This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.
CONTRACTOR agrees to defend and indemni$ CITY ifl despite the parties intent and practice, any yenue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characteized as employee(s) of CITY.
CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (0 CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele witlout restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; o CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independentjudgement.
The suppller named hercon by the aceptane of thls order agrees to the provlslons of thls document ttled 'Contract Purchase Agreement" and all accompanying tems, conditlons, and attachments.
Roseville Buslness ui""n"" uo. 00851 836
Contractor License No. 843399
DIR ReslstEtion No. 1 000000558
ChEk mark the appllcable company type below:
y'
corpo*tton
_ Limlted Llabllity Gompany
-
PartneFhlp
Sole Proprietor
City Reserues the ight to withhold any payments to contractor in the event ot nonmmpliance with insurance requirements or it required by law.
Construction T&C
REV 3/16/26 JS
22. 23.
24. b
Docusign Envelope ID: 88E9FA17-7A7B-8E08-8143-1C3AAA9E5B16
Contract Purchase Agreement 30054 1 5
ATTACHMENTA
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
AGREEMENTov=*ro#it$Jiir[TH',t=#=.U1,%HrcHRrsKAcrMrrEs
General - Required Coverage/Documentation
O General Liability: $'l Million per occurrence /$2 Million aggregate O Automobile Liability: $1 Million combined single limit O Workers' Compensation: Statutory *Must provide a Waiver of subrogation O Additional lnsured Endorsement (AlE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured.
O Policies must be primary and non-contributory
O A 30 day notice of cancellation must be provided
O List certificate holder as: The City of Roseville - lnsurance Compliance, PO Box 100085-Rl, Duluth, GA 30096
Additional Liability/lnsurance Requirements if required by Agreement (and marked below):
Gonstruction:_X_
General Liability:
$2 Million/occunence
$4 Million aggregate
Design Professional:_
General Liability:
$2 Million/occunence
$4 Million aggregate
Professional Liability:
$2 Million/occunence
Professional Consultant:_
Professional Liability:
$1 Million/occurrence
lT Services:_
Professional Liability:
$1 Million/occunence
No auto required
Hazardous Materials:_
Pollution Liability:
$1 Million/occunence
Special Events/Caterers-Vendors:_
No auto required
No workers' comp required
Professional Counseling/ Psychological:_
Professional Liability:
$1 Million/occunence
No auto required
7 Docusign Envelope ID: 88E9FA17-7A7B-8E08-8143-1C3AAA9E5B16
Conhact Purchase Agreement 300541 5
Pyrotechnics:_
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occunence
Chemical/Environmental :_
General Liability:
$3 Million/occunence
$6 Million aggregate
Pollution - $2 Million/Occurence
Auto - $2 Million/Occurrence
lnsurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certifi cate tracking.
How ltWorks
O The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
O The Vendor can forward the request to their lnsurance Agent(s) if necessary.
O Vendor/lnsurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville.
O Once submitted, EBIX reviews the insurance documentation. lf there are deficiencies, EBIX will send a follow up letter or email requesting additional information.
Questions Regarding lnsurance Submission: Contact EBIX at (951) 6524239 Questions Regarding lnsurance Requirements Contact Risk Management at (91 6) 774-5202 Docusign Envelope ID: 88E9FA17-7A7B-8E08-8143-1C3AAA9E5B16
Contract Purchase Agreement 3005415
il::J"/rt rt<
printName: Scott Houck
1111".President
,",",5/2\lToAb
Supplier
Signature:
Print Name:
Title:
City of Roseville, A Municipal Corporation
Signature:
Print Name: Dominick Casey
Title: City Manager
Date:
Docusign Envelope ID: 88E9FA17-7A7B-8E08-8143-1C3AAA9E5B16 CFO
Scott Houck
6/3/2026
REQUEST FOR PROPOSALS
RFP 13-182
On-Call Landscape Construction Services
DUE: April 22, 2026
3:00 PM
Email: [email protected]
___________________________________ _____________________________________ ___________________________________________
CITY OF ROSEVILLE
NOTICE FOR PROPOSALS
RFP 13-182
NOTICE IS HEREBY GIVEN that proposals for On-Call Landscape Construction Services will be received by the City of Roseville. Proposals will be accepted ONLY via electronic mail to [email protected], until 3:00 p.m., April 22, 2026. Said proposals will be evaluated and results will be made public after completion of the negotiation process with the selected contractor. The City reserves the right to reject any or all proposals and to waive any informalities or irregularities in any proposal or in the proposal process.
Date Tara Gee
Park Planning & Development Manager
IMPORTANT!!!
The City is not responsible for misdelivered proposals, and the proposer is strictly liable for its chosen method of delivery. It is the proposer’s sole responsibility to make sure that proposals arrive at the proper location. Any proposal which does not actually arrive in the City Clerk’s Office by the RFP due date and time will be rejected as non-responsive, even if properly addressed or delivered to another City Department.
Your proposal MUST be addressed and delivered as follows:
City of Roseville
and emailed to:
[email protected]
Note: Email submissions are limited to 25 megabytes.
City of Roseville RFP
PREVAILING WAGE NOTIFICATION
This is a prevailing wage project. Accordingly, all prevailing wage and fair employment laws and regulations shall be adhered to. For prevailing wage contracts over $25,000.00, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
(RFP # 13-182, On-Call Landscape Construction Services
TABLE OF CONTENTS
SECTION Page
1.0 INTRODUCTION 7
2.0 TENTATIVE PROJECT SCHEDULE 7
3.0 SCOPE OF SERVICES 7
4.0 ASSURANCE OF DESIGNATED PROJECT TEAM 9
5.0 PROPOSAL FORMAT REQUIREMENTS 9
6.0 SUBMITTAL INSTRUCTIONS 11
7.0 EVALUATION CRITERIA 12
8.0 SELECTION PROCESS 12
9.0 GENERAL TERMS AND CONDITIONS 13
10.0 ATTACHMENTS
PROPOSER’S CERTIFICATION A
LEVINE ACT DISCLOSURE STATEMENT FORM B
CONTRACTOR LICENSES C
SUBCONTRACTOR LIST D
NON-COLLUSION DECLARATION E
ASSEMBLY BILL 626 F
SAMPLE CONTRACT G
RATE SCHEDULE H
1.0 1.1
1.2 1.3
1.4 1.5
INTRODUCTION
The City of Roseville (hereinafter “City”), is soliciting proposals for an On-Call Landscape Construction Services. This will be a competitive negotiation process. Qualified individuals, firms, contractors, consultants or entities (hereinafter “Contractor(s)”), that meet the requirements set forth in this Request for Proposals (hereinafter “RFP”) and are capable of providing the services requested are encouraged to participate.
BACKGROUND
The City of Roseville’s park development program includes building over 94 new parks and major recreation facilities during the last 18 years at a cost of approximately $100 million. The park development schedule responds to the expressed needs of the Roseville community and development agreements negotiated with new specific plan areas.
CITY OVERVIEW
The City of Roseville is an incorporated city with a population of more than 160,000 residents, located in Placer County off of Interstate 80, approximately 16 miles northeast of Sacramento, California. The City of Roseville is a Charter city operating under the City Council/City Manager form of government.
Roseville has experienced an accelerated growth rate that has expanded the size of city staff and services dramatically, while outgrowing many of the city’s existing facilities. Roseville remains one of the top growth centers for residential and commercial development.
PROPOSAL SUBMITTAL
RFP proposal submittals may be via electronic mail to [email protected] by the specified proposal due date and time. Include the RFP title and RFP number in the subject line of the email.
CALIFORNIA SECRETARY OF STATE REGISTRATION
The City requires all corporations, limited liability companies and limited partnerships to be registered to do business in the State of California. On a separate sheet of paper, please include a screenshot of your “ACTIVE” status with your proposal submittal, which can be obtained by accessing this link:
https://bizfileonline.sos.ca.gov/search/business. All proposers must be registered with the Secretary of State or have a valid exemption by the time of award.
INSTRUCTIONS
This RFP includes a description of the scope of services, proposal requirements, and instructions for submitting your proposal. Failure to follow these instructions may result in rejection of your proposal.
No oral representations or interpretations will be made to any proposer as to the meaning of this RFP.
Direct all inquiries regarding this RFP in writing to Tara Gee by accessing the RFP from the City’s website at: https://www.roseville.ca.us/business/procurement_services/bids_rfps by no later than April 3, 2026 by EOB.
Do not contact other individuals or City departments in this regard. Information provided by anyone other than the above contact may be invalid, and proposals which are submitted in accordance with such information may be declared non-responsive.
2 In the event that it becomes necessary to revise any part of this RFP, written addenda will be issued.
Any amendment to this RFP is valid only if it is in writing and issued by the City department issuing the RFP. No oral interpretations or answers shall bind the City unless confirmed by the City in writing.
All addenda for this RFP will be distributed through PublicPurchase.com to proposers who have registered with PublicPurchase.com and who have downloaded the RFP. Additionally, the Notice of Intent to Award will be posted on PublicPurchase.com. It is the proposer’s sole responsibility to monitor PublicPurchase.com for possible addenda to this RFP and for the Notice of Intent to Award. Failure of proposer to retrieve addenda or the Notice of Intent to Award from PublicPurchase.com shall not relieve him/her of the requirements contained therein or the timelines associated therewith. Additionally, failure of proposer to return a signed addendum, when required, may be cause for rejection of his/her proposal.
TENTATIVE SCHEDULE
The following represents the tentative schedule for this RFP. Deadline for Final Questions, or Proposal Submission Deadline will be advertised in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.
RFP Released by the City……………………………… March 23, 2026
Deadline for Final Questions…………………………… April 3, 2026
City Responses to Written Questions………………….. April 10, 2026 Proposal Submission Deadline…………………………. April 22, 2026
Contractor Interviews as needed………………………. TBD
Contract Approval by City Council……………………. May/June 2026 Commencement of Services.……………………………. July 2026
3 SCOPE OF SERVICES
The City is seeking proposals for On-Call Landscape Construction Services for various Parks, Recreation and Libraries rehabilitation projects which includes, but is not limited to:
1. Planting and irrigation renovations;
2. Irrigation system conversions from conventional spray to drip or other water-conserving method;
3. Irrigation controller replacement;
4. New drainage installation;
5. Concrete, asphalt, and decomposed granite paving removal and replacement;
6. Tennis / Sports court repair and resurfacing;
7. Retaining wall, fence and other misc. hardscape repair and installation.
8. Additional Landscape Construction
3.1 ON-CALL PROCESS EXPECTATIONS
A typical project may include the following phases:
PHASE 1: Field Investigation
1. Review the existing materials, drawings, reports, etc., prepared by City staff on the proposed project(s).
2. Review the proposed scope(s) and conduct field review of project site conditions.
3. Locate, quote product and labor costs using unit pricing from this proposal as applicable. The contractor will be required to provide all labor, materials, equipment, and tools needed to perform the scope of Work. (Costs shall be quoted at prevailing wages and as applicable, work shall comply with the Parks Construction Standards, latest edition.) PHASE 2: Review Material and Labor Options with City Staff
1. This phase will consist of review of quotes and material options, and shall be performed within 10 working days of the review of the project with the City’s project manager, unless otherwise mutually agreed upon.
2. Additional items required may also include shop drawings, product specs, and a construction schedule.
3. Scheduling shall be coordinated in consideration of weather, season, and public use (scheduled and unscheduled). Additionally, communication and coordination with the City’s Landscape Maintenance contractor may be required to ensure existing landscapes are not negatively impacted by interruptions to irrigation service or other adverse conditions.
4. If multiple projects are to be completed either concurrently or sequenced, provide recommendations of such based on type of work, weather, season and public use. This shall be coordinated with the City’s project managers.
PHASE 3: Complete Project and Review with City Staff
1. Conduct pre-construction meeting on-site with City Project Manager and Park Inspector.
2. Complete construction as directed by scope of work.
3. Provide as-built drawings as appropriate to project type.
4. Onsite review of completed project with City staff.
3.2 Additional Project Notes
1. Multiple project managers may be involved in projects to be addressed under this contract.
2. Certain projects may be design/build, or based off simple sketches and/or a written scope of work.
3. Time is of the essence: Once a mutually agreed upon schedule has been established, a penalty may be applied in the amount of $500/day for each day the work does not end consistent with the mutually agreed upon schedule. Extenuating circumstances should be discussed in advance of any anticipated delays.
3. All work will comply with City of Roseville Parks Design & Construction Standards.
4. All work shall include a minimum 1-year warranty on all materials and workmanship.
3.3 Multiyear Agreements - The initial contract will be from date of award through June 2027. The City reserves the right to renew the contract for three (3) additional years, one year at a time at its sole discretion. The vendor receiving the contract award for the initial contract will retain that contract award throughout the life of the contract, including the optional renewal years.
The initial contract will be awarded based on the prices determined through the initial contract negotiation process. Sixty days prior to the expiration date of the current contract, the City is willing to re-negotiate out-year pricing (increases and/or decreases) based on market fluctuations. The pricing for each renewal year will be evaluated based on what the City deems to be fair and reasonable pricing. Any requests made by the vendor for a price increase must be fully documented utilizing an appropriate Consumer or Producer Price Index or other relevant market data to justify a price change. In its request for price increases Seller shall cite sources, specific conditions, and document how those conditions
affect the cost. The City of Roseville is also willing to re-negotiate pricing if it is affected by catastrophic circumstances (example: unforeseen national/world crisis or acts of God).
Price adjustments will not be automatic. They must be mutually agreed upon by both the City and the vendor. The City will review the proposed pricing and determine if it is allowable, fair, reasonable, and in the best interest of the City to extend the agreement. 4 ASSURANCE OF DESIGNATED PROJECT TEAM
Proposer shall assure that the designated project team, including sub-consultants or sub-contractors (if any), is used for this project. Departure or reassignment of, or substitution for, any member of the designated project team, sub-consultant(s) or sub-contractor(s) shall not be made without the prior written approval of the City.
5 PROPOSAL FORMAT REQUIREMENTS
Each response to this RFP shall include the information described in this section. Provide the information in the specified order. Failure to include all of the information specified may be cause for rejection.
Additional information may be provided but should be succinct and relevant to the goals of this RFP. Any additional information that a proposing Contractor wishes to include that is not specifically requested should be included in an appendix to the proposal.
Contractors are encouraged to keep the proposals brief and to the point, but sufficiently detailed to allow evaluation of the project approach. Unauthorized conditions, omissions, limitations or provisions attached to a proposal may render the proposal non-responsive and may cause its rejection.
Proposers are warned against making erasures or alterations of any kind, without initialing each and every such change. Proposals that contain erasures or irregularities of any kind, without such initialing, or omissions, may be rejected.
If provided via regular mail, the proposal should be bound or contained in a loose-leaf binder. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use section dividers, tabbed in accordance with this section as specified below.
5.1 Cover Letter with the following information:
• Title of this RFP
• Name and Mailing Address of Firm (include physical location if mailing address is a PO Box)
• Contact Person, Telephone Number, Fax Number, and Email Address • A statement that the submitting Contractor will perform the services and adhere to the requirements described in this RFP, including any addenda (reference the addenda by date and/or number).
5.2 Signature Requirements - The attached Proposer’s Certification (Attachment A) shall be executed by an official(s) legally authorized to bind the Contractor which states that the proposal is valid for ninety (90) days. Include the executed copy of the Proposer’s Certification under Tab G. Note: This is ninety (90) days following the closing date for the receipt of all proposals.
• Proposals submitted on behalf of a Partnership shall be signed in the firm name by a partner or the Attorney-in-Fact. If signed by the Attorney-in-Fact, there shall be attached to the proposal a Power-of-Attorney evidencing authority to sign proposals, dated the same date as the proposal and executed by all partners of the firm.
• Proposals which are submitted on behalf of a Corporation shall have the correct corporate name thereon and the actual signature of the authorized officer of the corporation written (not typed) below the corporate name. The title of the office held by the person signing for the corporation shall appear below the signature of the officer. • Proposals which are submitted on behalf of a Limited Liability Company (“LLC”) shall be signed by the person or persons authorized to bind the LLC under the LLC’s articles of organization.
• Proposals which are submitted by an Individual Doing Business under a firm name (“dba”) shall be signed in the name of the individual doing business under the proper firm name and style.
5.3 TAB A: Firm’s Qualifications – Describe your firm and provide a statement of your firm's qualifications for performing the requested services. Identify the services which would be completed by your firm's staff and those that would be provided by sub-consultants or sub-contractors, if any. Identify any sub-consultants or sub-contractors you propose to utilize to supplement your firm’s staff. Include the firm’s organizational chart, including its constituent parts, and size variation of staffing levels in the past five (5) years.
5.4 TAB B: Experience and References – Provide a summary of your firm’s experience in providing these or similar services. Provide a minimum of three (3) references for projects or services similar in nature and scope that your firm’s team members have completed in the last five (5) years. Include brief descriptions of the projects, dates, client names and contact persons’ names, addresses and telephone numbers. Public sector references are preferred.
5.5 TAB C: Qualifications of Team – Provide a brief summary of the role, qualifications and experience of each team member and designated project manager/lead assigned to this project, including length of service with the firm and the qualifications/experience of any sub-consultant or sub-contractor staff on your project team. A project team organizational diagram and brief resume of each team member and the designated project manager/lead for each applicable category shall be included. The geographic location of the firm and key personnel shall also be identified. Any proposed sub-consultants or sub-contractors shall be listed. Include sub-consultant’s and sub-contractor’s assigned task(s) and experience. Full resumes may be included in the appendix.
5.6 TAB D: Project Understanding – Based on the available information, supplemental research, field observations, and experience with similar projects, provide a narrative describing your understanding of the services requested in this RFP, your general approach and any major challenges to achieving the City’s stated goals. Include any issues that you believe will require special consideration for this project. Also identify any unique approaches or strengths that your firm may have related to this project. City staff will assess your understanding of all aspects of the project based on the overview.
5.7 TAB E: Project Plan – Provide a detailed discussion of your firm’s approach to the successful implementation of this project. Include thorough discussions of methodologies you believe are essential to accomplishing this project. Include equipment owned and/or to be leased.
5.8 TAB F: Cost Proposal – Provide a total cost proposal for all products and services to be delivered and breakdown of costs delineated by tasks as described in your project plan. Include a schedule of hourly rates for all proposed staff. Define any reimbursable expenses requested to be paid by the City.
5.9 TAB G: Required Statements/Documents – Include statements of assurance regarding the following requirements in the proposal:
• Non-substitution for the designated members of the team without approval by City staff (Section 5.0)
• The absence of a conflict of interest (Section 10.4)
• Indicate your ability and agreement to fulfill the indemnification and insurance requirements contained in the sample contract (Section 10.7). (Please note that actual certificates of insurance are not required as part of your submittal.)
• A statement that nothing contained in the submitted proposal will be proprietary. (Section
10.23)
Submit the following documents with proposal:
• Proof of registration with California Secretary of State. Note: All proposers must be registered with the Secretary of State or have a valid exemption by the time of award. • Executed copy of Proposer’s Certification (Attachment A) • Levine Act Disclosure Statement Form (Attachment B)
• Executed copy of Non-collusion Declaration (Attachment E) • Contractor Licenses (Attachment C)
• Subcontractor List (Attachment D)
5.10 TAB H: Exceptions – Describe any and all proposed exceptions, alterations or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (Attachment G). The nature and scope of your proposed exceptions may negatively affect the evaluation of your submittal and the City’s determination of whether it is possible to successfully negotiate a contract with your firm.
5.11 TAB I: Competency of Proposers – The City wants to ensure that the successful Contractor has the necessary facilities, ability, experience, and financial resources to provide the services specified herein in a satisfactory and timely manner. Please list and explain any pending bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures, and any similar actions filed or resolved in the past seven (7) years. Please indicate whether a client has ever terminated a contract with your firm for breach, and if so, please explain. Also, furnish a statement of financial resources demonstrating that the Contractor has the ability to maintain a staff of regular employees, sub-consultants or sub-contractors adequate to ensure continuous performance of work, and demonstrating that the equipment for the work contemplated is sufficient, adequate and suitable.
6 SUBMITTAL INSTRUCTIONS
6.1 Your submittal package shall include the following:
Via electronic mail, then send one (1) copy of the proposal to [email protected]. The file size limit is 25 megabytes.
Proposals shall be submitted not later than the time and date indicated on the cover page of this RFP. If mailing the proposal, then it shall be submitted in a sealed envelope or container and clearly marked with the RFP title on the outside of the parcel.
6.1 The City shall not be responsible for proposals delivered to a person or location other than that specified herein.
6.2 Postmarks will not be accepted, and proposals received after the deadline date and time will not be acceptedor considered. No exceptions.
6.3 The City reserves the right to waive minor defects and/or irregularities in proposals and shall be the sole judge of the materiality of any such defect or irregularity.
6.4 All costs associated with proposal preparation shall be borne by the proposer.
6.5 Department of Industrial Relations Contractor Registration: No contractor or subcontractor may be listed on a proposal for or work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The Contractor shall provide proof of current registration with the Department of Industrial Relations for both itself and all listed subcontractors with their proposal. The Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
7 EVALUATION CRITERIA
The following evaluation criteria and rating schedule will be used to determine the most highly qualified firm(s).
Maximum
Evaluation Criteria Points Possible
A. Experience and qualifications of firm and proposed
staff/sub-consultants/sub-contractors
35 B. Relevant experience of similar projects/contracts 35 C. Proposed Cost, On-Call rates
30 Total Possible Points:
100
8 SELECTION PROCESS
8.1 Award of the RFP shall be made to the responsible proposer whose proposal is determined, through a formal evaluation panel process, to be the most advantageous to the City after the evaluation panel has taken into consideration the evaluation factors set forth in the RFP. A master score sheet shall be created based on the evaluation panel’s initial evaluation. Proposals shall be scored according to the criteria stated in the RFP.
8.2 Proposals submitted will be reviewed by a selection committee. Contractors that have submitted the best and most complete proposals may be invited to an interview. The number of Contractors invited to an interview may vary depending upon the number of proposals submitted.
8.3 Should the City elect to conduct interviews with any proposers, the following criteria shall be considered, and each proposer ranked by the evaluation panel during the interview process: a) Quality of presentation, b) Ability to meet the City’s business goals, c) Communication style.
8.4 The City reserves the right to make a selection after review of the proposals without oral interviews; therefore, the proposal should be submitted initially on the most favorable terms that the Contractor might propose.
8.5 A contract will be negotiated with the Contractor considered best meeting the City’s need for this project.
In the event a mutually satisfactory contract cannot be negotiated with the City’s first choice, negotiations may be terminated and commenced with the Contractor considered next best in meeting the City’s needs for this particular project.
8.6 The selected Contractor will be required to execute a City prepared contract. The contract may further refine the scope of services and will provide for the terms and conditions of employment.
8.7 The award of any contract is expressly contingent upon City Council approval and the availability of funds.
City staff may not legally bind the City to a contract.
8.8 The City reserves the right to reject any or all proposals, or to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful Contractor(s). In the case of differences between written words and figures in a proposal, the amount stated in written words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern.
8.9 The City reserves the right to seek clarification on any or all proposal submittals to ensure the RFP specifications are met. Proposals may be rejected from any proposer who does not comply with the City’s request for clarification.
8.10 Once a decision has been made to award the contract, then a formal notice of the intent to award to the recommended proposer(s) shall be made by the Department.
8.11 A City of Roseville business license as well as all applicable permits, licenses and certifications required by local, state or federal law are required before the award of contract. 9 GENERAL TERMS & CONDITIONS
9.1 Standard Contract. Upon completion of the evaluation and recommendation for award, the selected Contractor will be required to execute an agreement prepared by the City, a sample of which is included as Attachment G.
9.2 Independent Contractor. At all times the Contractor shall represent himself/herself to be an independent contractor offering such services to the general public and shall not represent himself/herself, or his/her employees, to be an employee of the City. Therefore, the Contractor shall assume all legal and financial responsibility for taxes, FICA, employee fringe benefits, workers’
9.3 9.4
9.5 9.6
compensation, employee insurance, minimum wage requirements, overtime, etc., and agrees to indemnify, save, and hold the City, its officers, agents, and employees, harmless from and against, any and all loss, cost (including attorneys’ fees), and damage of any kind related to such matters.
Non-Appropriation. The City may terminate any resulting contract at the end of any fiscal year, June 30th, without further liability other than payment of debt incurred during such fiscal year, should funds not be appropriated by its governing body to continue services for which the contract was intended.
Conflict of Interest. The Contractor shall warrant that no official or employee of the City has an interest, has been employed or retained to solicit or aid in the procuring of the resulting contract, nor that any such person will be employed in the performance of such contract without immediate divulgence of such fact to the City. Contractors submitting a proposal in response to this RFP must disclose any actual, apparent, direct, indirect, or potential conflicts of interest that may exist with respect to the Contractor or the Contractor’s management or employees relative to the services to be provided to the City. Conflict of interest issues may require consultation with legal counsel. If a Contractor has no conflicts of interest, a statement to that effect must be included in the proposal. Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity.
Undue Influence. The Contractor shall warrant via an executed Proposer’s Certification (Attachment A)that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award or terms of the contract that will be executed as a result of this RFP, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the City shall receive compensation, directly or indirectly, from the Contractor, or from any officer, employee or agent of the Contractor, in connection with the award of the contract or any work to be conducted as a result of this RFP. Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity. Additionally, the Contractor shall provide a completed Levine Act Disclosure Statement form(Attachment B). A party to a proceeding before an agency involving a license, permit, or other entitlement for use, including contracts not competitively bid and awarded to the lowest responsible bidder with a responsive bid shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent to a City official/campaign. (Gov. Code, § 84308.) For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.
Non-Collusion. Contractors submitting proposals shall warrant via an executed Proposer’s Certification (Attachment A) that their offer is made without any previous understanding, agreement or connection with any person, firm or corporation submitting a separate proposal for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action. This condition shall not apply to proposals which are submitted by firms who have partnered with others to submit a cooperative proposal that clearly identifies a primary contractor and the associated sub-consultants or sub-contractors. Proposers shall also submit a properly completed and executed “Non-collusion Declaration” which is attached as Attachment E.
9.7 Indemnification & Insurance Requirements. The City’s standard indemnification and insurance requirements are provided in the sample contract, included in Attachment G. All costs of complying with the insurance requirements shall be as included in your pricing. The selected Contractor shall provide complete and valid insurance certificates within ten (10) days of the City’s written request.
Failure to provide the documents within the time stated may result in rejection of the Contractor’s proposal. If a proposer takes exception to the indemnification and insurance requirements, then the nature and scope of the proposed exceptions may negatively affect the evaluation of that proposer’s submittal and the City’s determination of whether it is possible to successfully negotiate a contract with that firm. Submitting exceptions are at the proposer’s own risk.
9.8 Cost of Preparing Proposal. The City will not pay any costs incurred by any Contractor in preparing or submitting a proposal in response to this RFP.
9.9 Proposals Property of the City. All documents or materials submitted with or in conjunction with any proposal, including but not limited to electronic files, shall become the property of the City after the proposal submission deadline. No submission documents will be returned. During negotiations, the scope of services may be amended by the City and negotiated based upon ideas provided by other proposers or any other source.
9.10 Proposals are Public Records. All proposals submitted are subject to the public disclosure requirements under the laws of the State of California, unless the City identifies and exercises a right or obligation to exempt any record from public disclosure. However, proposals will not be disclosed until negotiations are complete and a recommendation for selection and award is made.
9.11 Protests.
(a) Protest Requirements
(1) Any proposer who is aggrieved in connection with the solicitation or award of a contract may file a protest with the City Clerk’s office. The protest must be received in writing by the City Clerk’s office within seven (7) calendar days after such aggrieved proposer 1) knows or should have known of the facts giving rise thereto or 2) the date of the notice of intent to award, whichever is sooner. In no event shall a protest be allowed after an award has been made by City Council. If the seventh calendar day falls on a weekend or City holiday, the protesting party may submit the protest prior to close of business on the first business day following such weekend or holiday. Failure to submit a timely protest shall bar consideration of a protest. (b) Grounds for Protest
(1) The alleged grounds for protest shall be limited to the following: (a) computation errors, (b) violations of local, state, or federal law, or (c) the City failed to follow the procedures specified in this Policy.
(2) The protest shall state all grounds claimed for the protest and include supporting documentation. Failure to clearly state the grounds for the protest and provide supporting documentation shall be deemed a waiver of all protest rights. (c) Administrative Review
Upon receipt of the protest and after determining the protest was properly filed, the Department Director shall provide a copy of the protest to other proposers who might become aggrieved as a result of the protest and issue a written decision within fourteen (14) calendar days after receipt of the protest. The protest will be evaluated by the Department Director, the City Attorney’s Office, and the Purchasing Manager. The protesting proposer shall promptly provide any information requested by City staff as part of such investigation. The decision shall either deny or uphold the protest and include reasons for the decision. The written decision shall be final. (d) Stay of Action During a Protest
In the event a protest is filed under Section 10.11, the City shall not proceed further with the award of the contract until the protest is resolved, unless:
(1) The City Manager or designee makes a determination that the award of the contract without delay is necessary to protect a substantial interest of the City, or (2) The City decides to reject all proposals and issue a new RFP.
9.12 Rejection of RFP. The City reserves the right to reject any or all proposals, to waive defects or irregularities in any proposal or in the RFP process, and to offer to negotiate or contract with any Contractor in response to any RFP. This RFP does not constitute any form of offer to contract.
9.13 Multiple Award. The City reserves the right to award the contract to multiple contractors when applicable.
9.14 Increasing/Decreasing Portions of RFP. The City reserves the right to increase or decrease the amount of any portions of the work represented in the RFP and/or to omit portions of said work, as may be deemed necessary by the City.
9.15 Rejection as Non-Responsive. Proposals may be rejected as non-responsive at the City’s sole discretion if there are alterations of form, the proposal is conditional or the proposal is incomplete.
9.16 Modifying RFP. The City reserves the right to modify any portion of, or to postpone or cancel this RFP at any time, and/or reject any and all submissions without indicating any reason.
9.17 If no proposal is accepted, the City may elect to have the services performed in some other manner.
9.18 Rejecting Team Members, Firms or Sub-contractors. The City reserves the right to reject individual team members, firms, sub-consultants or sub-contractors and request substitution prior to contract award.
9.19 Local Business, Small Business, Minority and Women Owned Business. Although no preferences will be given, the City highly encourages submission of proposals by local businesses, by small business owners, and by minority and women-owned businesses.
9.20 Withdrawal of Proposals. Proposals may be withdrawn prior to the date and time specified for proposal submission with a formal written notice by an authorized representative of the proposer delivered to the City Clerk’s Office. Proposals submitted will become property of the City after the proposal submission deadline.
Proposals may not be withdrawn for ninety (90) days after the due date unless the City enters into a contract with another Contractor prior to the expiration of that ninety (90) day period.
9.21 Prohibited Transmittals. No telephone or facsimile proposals will be accepted. If a photocopy is submitted, the proposal must be signed in ink.
9.22 Proposal Postponement and Amendment. The City reserves the right to revise or amend the RFP or specifications up to the time set for opening of the proposals. Such revisions and amendments, if any, shall be announced by amendments to this RFP through the City’s web site. Copies of such amendments shall be furnished to all prospective proposers. Prospective proposers are defined as those proposers who have registered and are on the City’s RFP list for this material/service. If revisions and amendments require changes in quantities, prices or scope of services, the date set for opening of the proposals may be postponed by such number of days as in the opinion of the City shall enable proposers to revise their proposals. Proposals which fail to acknowledge a substantive addendum to the RFP, as determined by the City Attorney’s Office, on the City supplied addendum form will be rejected as nonresponsive. Any revisions or amendments to the RFP will become incorporated into any contract awarded pursuant to the RFP.
9.23 Proprietary Information. Proposers submitting a proposal in response to this RFP must provide a statement that nothing contained in the submitted proposal will be proprietary. However, if a proposer desires to claim a privilege against public disclosure for a trade secret or other proprietary information, such information must be submitted with the proposal in a separate envelope marked “confidential.” The City Attorney’s Office will determine if the information is in fact proprietary, based on state and federal law. Note that under California law, a price proposal to a public agency is not a trade secret.
The Contractor shall defend, indemnify and hold harmless the City regarding any claim by any third party for the public disclosure of the “confidential” portion of the proposal.
9.24 Right to Request Additional Information. During the evaluation process, the City reserves the right, where it may serve the best interests of the City, to request additional information and clarifications from proposers. Such information will be requested in writing to the specific proposer. This information will become a part of the original proposal submitted by the specific proposer and will be used by the City in evaluating the proposal and will not be shared with other proposers during the evaluation and negotiation process.
9.25 Modification of Proposals. Modification of a proposal already received will be considered only if the modification is received prior to the deadline date for receiving proposals. All modifications shall be made in writing, executed, and submitted in the same form and manner as the original proposal.
9.26 Examination of Contract Documents. Each proposer shall thoroughly examine and be familiar with the terms of this RFP, the sample contract attached as Attachment G, legal and procedural documents, general conditions, specifications, and addenda (if any), which will constitute the contract documents.
Submission of a proposal shall constitute acknowledgement, upon which the City may rely, that the proposer has thoroughly examined and is familiar with the contract documents. Failure or neglect of a proposer to receive or examine any of the contract documents shall in no way relieve the proposer of any obligation with respect to their proposal or to the contract. No claim for additional compensation will be allowed which is based upon lack of knowledge of any contract document.
9.27 Non-Discrimination. The City maintains various policies related to contractual service providers.
Among these is an anti-discrimination policy, which requires that the City’s contractors not discriminate in hiring on the basis of gender, race, religion, sexual orientation, medical condition, and all other
categories protected by law. Upon acceptance of a proposal, the City may request that the selected Contractor sign a statement affirming its compliance with this policy.
9.28 No Assignment or Modifications. This awarded contract is to be binding on the successors and assigns of the parties hereto. The services called for herein are deemed unique and except as provided herein Contractor shall not assign, transfer, subcontract, or otherwise substitute its interest in the agreement or any of its obligations herein without the written consent of the City. The Agreement may be modified only by a written amendment signed by the parties.
9.29 Bankruptcy. Upon filing for any bankruptcy or insolvency proceeding whether voluntary or involuntary, or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the Contractor must notify the City immediately. Upon learning the actions herein identified, the City reserves the right, at its sole discretion, to cancel the contract.
9.30 Bonds. The successful Contractor will be required to provide a 100% Faithful Performance Bond and a 100% Labor and Materials Bond using the City’s forms.
9.31 Debarment. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, consultants, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.
_________________________________________________
_________________________________________________
_________________________________________________
_________________________________________________
_________________________________________________
_________________________________________________
Attachment A
PROPOSER’S CERTIFICATION
I hereby propose to furnish the goods or services specified in the Request for Proposals (“RFP”). I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Roseville (“City”) adequate time to evaluate the qualifications submitted.
I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The information contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further certify that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing and able to perform if awarded the contract.
I further certify that this proposal is made without prior understanding, agreement, connection, discussion, or conspiracy with any other person, firm or corporation submitting a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal action; that no officer, employee or agent of the City or any other proposer is financially interested in said proposal; that no undue influence or pressure was used against or in concert with any officer, employee or agent of the City in connection with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.
NAME OF BUSINESS
SIGNATURE
NAME & TITLE, TYPED OR PRINTED
MAILING ADDRESS
TELEPHONE NUMBER
EMAIL
Type of Organization:
____ Sole Proprietorship ____ Corporation _____ State of Incorporation ____ Partnership ____ Limited Liability Company
____________ ___________________________________________ _______________________________________ ___________________________________
Attachment B
LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any “Officer” (elected or appointed officer, any alternate thereto, and any candidate for elective office) from participating in any consideration or action related to a proceeding if they receive political contribution(s) from a party, or its agent(s), totaling more than $250 within the previous twelve (12) months, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”). For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.
City Officers are listed at the following sites:
• The Members of City Council - https://www.roseville.ca.us/government/city_council/meet_council • Boards & Commission Members - https://www.roseville.ca.us/government/boards_commissions Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.
1. Have you or your entity, or any agent on behalf of youor your entity, made any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months preceding the date of the submission of your license, permit, or contract, or the anticipated date of any City Council, Board, or Commission consideration or action related to this license, permit, or contract? YES _____ NO _____
If yes, please identify the City Officer(s):________________________________________________________________________________
2. Do you or your entity, or any agent on behalf of you or your entity, anticipate orplan to make any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months following any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES _____ NO _____
If yes, please identify the City Officer(s):_______________________________________________________________________________ Answering yes to either of the two questions above does not preclude the City of Roseville from considering and/or taking action on a license, permit, or contract. It does, however, potentially preclude the identified City Officers from participating in consideration of and in taking any actions related to the license, permit, or contract. Please accurately complete and sign this form, under the penalty of perjury:
(Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) (Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered. If this form has not previously been submitted in connection with a contracting, licensing, entitlement or permitting process, please provide the completed form to the Office of the City Clerk for appropriate departmental routing, at: City Clerk, 311 Vernon St., Roseville, CA 95678, [email protected]
LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) Term Definition Law
Covered
"proceedings"
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that does not solely involve purely ministerial decisions and is:
(1) Applied for by the party;
(2) Formally or informally requested by the party; or
(3) A contract between the agency and the party or a
franchisee granted by the agency to the party, other than a contract that is competitively bid, a labor contract, or a personal employment contract.
FPPC Reg 18438.2(a)
Party
Any person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use.
Gov. Code 84308(a)(1)
Participant
Any person who is not a party but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and who has a financial interest in the decision. A person actively supports or opposes a particular decision in a proceeding if that person lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency.
Gov. Code 84308(a)(2)
FPPC Reg 18438.4
Agent
A person who represents a party or participant for
compensation and appears before or otherwise communicates with the governmental agency for the purpose of influencing the pending proceeding. See FPPC Reg 18438.3 for exceptions for certain consultants.
FPPC Reg 18438.3
Competitively Bid
A contract required by law to be awarded to the lowest
responsible bidder with a responsive bid, or, if the successful bidder refuses or fails to execute the contract, to the next lowest bidder with a responsive bid.
FPPC Reg 18438.2(a)(3)(A)
Labor Contract
A contract or agreement reached through collective bargaining or with a representative group regarding the salary, benefits, or terms and conditions under an employment or retirement
policy for employees or retirees, including a project labor agreement entered under Public Contract Code Section 2500.
FPPC Reg 18438.2(a)(3)(B)
Personal Employment
Contract
A contract for employment, including the terms and conditions of employment, between the agency and an agency employee.
A contract with an independent contractor is NOT a personal employment contract.
FPPC Reg 18438.2(a)(3)(C)-
(D)
A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent.
A party, or agent to a party, to a proceeding involving a license, permit, or other entitlement for use pending before any agency or a participant, or agent to a participant, in the proceeding shall not make a contribution of more than two hundred fifty dollars ($250) to any officer of that agency during the proceeding and for 12 months following the date a final decision is rendered by the agency in the proceeding.
(Gov. Code, § 84308, emphasis added.)
_________ _____________ _________ _________
_________ _____________ _________ _________
_________ _____________ _________ _________
_________ _____________ _________ _________
Attachment C
CONTRACTOR LICENSES
List the licenses held by your company and/or employees. The following representations are made under penalty of perjury:
CA State Lic. No. Name on License Class/Type Expiration Date Do you have a City of Roseville Business License? Yes____ No____ License #____________
*For Public Works Projects (SB854): Contractors must register with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. The Contractor shall provide proof of current registration with the Department of Industrial Relations for both itself and all listed subcontractors with their proposal. Contractors may register at: http://www.dir.ca.gov/public-works/publicworks.html DIR contractor registration number and expiration date:
*____________________________________________
_________________________________________________
Attachment D
SUBCONTRACTOR LIST
If subcontractors will not be used, proposer must write "NONE". For construction contracts, in accordance with the Public Contract Code, Part 1, Chapter 4, Subletting and Subcontracting, Contractors must list the name and business address of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or who will specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of one percent (0.5%) of the prime contractor’s total bid, or in the case of bids or offers for the construction of streets and highways, including bridges, in excess of one-half of one percent (0.5%) of the prime contractor’s total bid or ten thousand dollars ($10,000) whichever is greater.
Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers
DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________
_________________________________________________
Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers
DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________
____________________________________
Attachment E
NONCOLLUSION DECLARATION TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the _________________ of ______________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________________ [date], at _____________________ [city], ________________ [state].
(Signature of Declarant)
Attachment F
Assembly Bill No. 626
CHAPTER 810
An act to add and repeal Section 9204 of the Public Contract Code, relating to public contracts.
[Approved by Governor September 29, 2016. Filed with
Secretary of State September 29, 2016.]
LEGISLATIVE COUNSEL'S DIGEST
AB 626, Chiu. Public contracts: claimresolution.
Existing law prescribes various requirements regarding the formation, content, and enforcement of state and local public contracts. Existing law applicable to state public contracts generally requires that the resolution of claims related to those contracts be subject to arbitration.
Existing law applicable to local agency contracts prescribes a process for theresolution of claims related to those contracts of $375,000 or less.
This bill would establish, for contracts entered into on or after January 1, 2017, a claim resolution process applicable to any claim by a contractor in connection with a public works project. The bill would define a claim as a separate demand by the contractor for one or more of the following: a time extension for relief from damages or penalties for delay, payment of money or damages arising from work done pursuant to the contract for a public work, or payment of an amount disputed by the public entity, as specified.
This bill would require a public entity, defined to exclude certain state entities, upon receipt of a claim sent by registered or certified mail, to review it and, within 45 days, provide a written statement identifying the disputed and undisputed portions of the claim. The bill would authorize the 45-day period to be extended by mutual agreement. The bill would require any payment due on an undisputed portion of the claim to be processed within 60 days, as specified. The bill would require that the claim be deemed rejected in its entirety if the public entity fails to issue the written statement.
This bill would authorize, if the claimant disputes the public entity’s written response of if the public entity fails to respond to a claim within the time prescribed, the claimant to demand to meet and confer for settlement of the issues in dispute. The bill would require any disputed portion of the claim that remains in dispute after the meet and confer conference to be subject to nonbinding mediation, as specified. The bill would provide that unpaid claim amounts accrue interest at 7% per annum. The bill would prescribe a procedure by which a subcontractor or lower tier contractor may make a claim through the contractor.
This bill would require the text of these provisions, or a summary, to be set forth in the plans or specifications for any public work which may give rise to a claim. The bill would specify that a waiver of these rights is void and contrary to public policy, except as specified. The bill would also specify that it does not impose liability on a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
By increasing the duties of local agencies and officials, this bill would impose a state-mandated local program.
This bill would, on January 1, 2020, repeal the provision establishing the claim resolution process.
This bill would specify that these provisions constitute a matter of statewide concern.
The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state.
Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates
determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to these statutory provisions.
The people of the State of California do enact as follows:
SECTION 1. Section 9204 is added to the Public Contract Code, to read: 9204. (a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner. (b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article
1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project.
(c) For purposes of this section:
(1) "Claim" means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project.
(B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled.
(C) Payment of an amount that is disputed by the public entity.
(2) "Contractor" means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project. (3) (A) "Public entity" means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency.
(B) "Public entity" shall not include the following:
(i) The Department of Water Resources as to any project under the jurisdiction of that department.
(ii) The Department of Transportation as to any project under the jurisdiction of that department.
(iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department.
(iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code.
(v) The Military Department as to any project under the jurisdiction of that department.
(vi) The Department of General Services as to all other projects.
(vii) The High-Speed Rail Authority.
(4) "Public works project" means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.
(5) "Subcontractor" means any type of contractor within the
meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor. (d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision.
(B) The claimant shall furnish reasonable documentation to support the claim.
(C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion.
(D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity's written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified i n w r i t i n g . If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third partyto mediate with regard to the disputed portion of the claim. Each party shallbear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to,neutral evaluation or a dispute review board , in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works
Contract Arbitration Program, if mediation under this section does not resolve the parties' dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity's failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim.
Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section.
(f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1)upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section. (g) This section applies to contracts entered into on or after January 1, 2017.
(h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
(i) This section shall remain in effect only until January 1, 2020, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date.
SEC. 2. The Legislature finds and declares that it is of statewide concern to require a charter city, charter county, or charter city and county to follow a prescribed claims resolution process to ensure there are uniform and equitable procurement practices.
SEC. 3. If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7(commencing with Section 17500) of Division 4 of Title 2 of the Government Code.
Attachment G
SAMPLE CONTRACT
Contract Purchase Agreement 3003457
Supplier Details:
Company Sample Company
Contact Fred Sample
Address 111 Sample Dr.
Roseville, CA 95678
Submit your response to:
Company City of Roseville
Contact
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1100
Fax (916) 746-1115
E-mail
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required.
Contract Purchase Agreement 3003457
Agreement 3003457
Agreement Date 15-FEB-2024
Revision 0
Agreement Amount 0.00 USD
Invoice To City of Roseville Supplier Sample Company
Accounts Payable 111 Sample Dr.
311 Vernon St
ROSEVILLE CA 95678 Roseville, CA 95678
Phone: (916) 774-5488 Phone: (916)111-1111
Fax: (916) 784-3796 Fax: (916)111-2222
Email: [email protected] Email: [email protected] Description of This is a SAMPLE agreement for illustration purposes only.
Labor,
equipment
and/or materials
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 11028 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2023 30-Jun-2024
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office.
Contract Purchase Agreement 3003457
Contract Terms and Conditions
1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless the City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole or active negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.
8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.
9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices.
Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca. gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.
10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management
Contract Purchase Agreement 3003457
and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage (except Workers' Compensation) and for ongoing and completed operations. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.
Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.
Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.
Contract Purchase Agreement 3003457
11. Contractor shall comply with all federal, state and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original thereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.
18. No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and lightduty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.
20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.
21. Contractor must submit all claims as defined in and in accordance with the claim
Contract Purchase Agreement 3003457
resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.
22. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.
23. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville.ca.
us/government/departments/city_clerk/transparency/levine_act.
24. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.
25. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.
CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.
The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.
Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
Contract Purchase Agreement 3003457
City Reserves the right to withold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.
Construction T&C
REV 3/21/24 JS
Contract Purchase Agreement 3003457
ATTACHMENT A
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
INSURANCE REQUIREMENTS
AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):
Construction:_X__
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:__
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Contract Purchase Agreement 3003457
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.
How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.
Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202
Contract Purchase Agreement 3003457
Asbestos-Containing Materials in City-Owned Buildings
California Health and Safety Code Section 25915 requires that all City of Roseville employees, contractors and lessees be notified annually of the presence of asbestos in City-owned buildings constructed prior to 1979. Please post this notice in an area(s) accessible to all employees, contractors and lessees. Contact Facility Maintenance & Operations at (916) 774-5740 for more information about Asbestos Containing Materials (ACMs) in specific City-owned buildings. For more information about asbestos refer to the OSHA website.
The City of Roseville is committed to maintaining a safe and healthy work environment. The City' s Facility Maintenance & Operations staff conducts ongoing inspections to identify and safely manage previously installed asbestos-containing products. Renovation of City-owned buildings MUST be reviewed in advance by Facility Maintenance & Operations to ensure the City is in compliance with building codes, Americans with Disabilities Act and that no ACMs are disturbed without proper safeguards. Work that requires removal or repair of ACMs is restricted to trained and qualified persons only. Facility Maintenance & Operations will need to approve the qualified contractors.
Use the following measures to protect you and others from exposure to airborne asbestos:
● Presume all building materials contain asbestos until determined otherwise by Facility Maintenance & Operations.
● Do not install walls, closets, cabinets, ceilings.
● Do not remove, cut, drill, sand, grind or otherwise disturb any material in the buildings, including carpet and tile.
● Do not paint (this includes any walls, ceilings, floors and electrostatic painting of office furniture).
● Do not remove any items nailed or screwed to the walls (this includes pictures, cabinets, electrical, etc.).
● Do not go above ceilings, behind walls or into building spaces such as attics and crawlspaces unless these areas have been inspected and cleared by Facility Maintenance & Operations.
● Do not pull cable or wiring through above-ceiling spaces with asbestos. ● Do not install screws, pins, nails or hangers into asbestos ceiling or wall plaster. ● Be careful not to damage walls, ceilings or floors when moving furniture or equipment.
It is recommended that Facility Maintenance & Operations be contacted prior to moving furniture or equipment.
● Do not brush, sweep or vacuum textured asbestos ceiling plaster or plaster debris. ● Immediately report any damage or deterioration of suspect building materials to Facility Maintenance & Operations or Risk Management.
It is important to note that the presence of asbestos does not mean you have been exposed.
Exposure results when friable asbestos particles are inhaled or ingested. Asbestos becomes friable when material containing asbestos is drilled, sanded or disturbed by remodeling or demolition work or when the ACM has deteriorated. Intact, bonded, sealed or undisturbed asbestos does not pose a hazard.
Employees may review the asbestos survey reports, results of bulk sampling or air monitoring conducted in City-owned buildings. All asbestos data will be available by appointment with Facility Maintenance & Operations.
ATTACHMENT H Must be completed for this on-call contract Rate Schedule Cost Proposal Sheet
Concrete Unit Prices:
Demolition, offhaul and disposal $ per SF
Flatwork <500 SF (PK-PA-1, PK-PA-2, PK-PA-3, PK-PA-4)* $ per SF Flatwork ≥500 SF (PK-PA-1, PK-PA-2, PK-PA-3, PK-PA-4)* $ per SF Dowelling (PK-PA-3) $ per EA
Concrete Mowband(PK-MI-5) $ per LF
*incl. forming, finishing, score joints, stripping forms and backfill Decomposed Granite Unit Prices:
Redwood header (PK-MI-3) $ per LF
Decomposed Granite w/ stabilizer (PK-PA-4) $ per SF
Retaining Wall Unit Prices:
42" Tall Keystone Wall with backdrain (PK-MI-4)** $ per LF **Includes 6" AB footing and 4" cap.
Drainage Unit Prices:
12" Pre-cast concrete Drain inlet with iron grate $ per EA 4" SDR 35 Drain pipe $ per LF
French Drain- (12" x 18", 4" pipe, rock, fabric) $ per LF Planting Unit Prices :
Tree planting - 24" box w/ staking (PK-LS-4, OK-LS-5)*** $ per EA Tree planting - 15 gal w/ staking (PK-LS-4, OK-LS-5)*** $ per EA Shrub planting - 5 gallon(PK-LS-2, PK-LS-3)*** $ per EA Shrub Planting - 1 gallon(PK-LS-2, PK-LS-3)*** $ per EA Walk-on Fir Mulch installation (<20 CY) $ per CY
Walk-on Fir Mulch installation (≥ 20 CY) $ per CY
***Due to price variability in plant varieties, include standard nursery stock pricing herein.
Premium plants will be addressed on a project by project basis.
Drip Irrigation Unit Prices(PL-IR Details):
1" PVC Lateral: $ per LF
3/4" Supply header (12" O.C.): $ per LF
3/4" Supply header (18" O.C.): $ per LF
Subsurface drip line: $ per LF
Flush Valve in Box + operation indicator: $ per EA
SWPPP
Straw waddle $ _________ per LF
Silt fence $__________ per LF
Drain Inlet protection $__________ per drain
Hydroseed per Parks Construction Standards $__________ per SF For work items that do not fall under unit prices above, labor, materials, equipment, and subcontractor markups shall be consistent with Parks Construction Standards and Buildings & Grounds Section 3-1.06.
3908 Placitas Drive Cameron Park, CA 95682 Office: (916) 987-3081 www.clearwatercsc.com CSLB # 843399 City of Roseville
RFP 13-182 On-Call Landscape Construction Services
Clearwater Construction Services, Inc
DBA Clearwater Landscape Services
3908 Placitas Dr
Cameron Park, CA 95682
Contact: Scott Houck
Office Phone: 916-987-3081
Cell Phone: 916-825-1574
[email protected]
Clearwater will perform the services and adhere to the requirements described in the City of Roseville RFP 13-182 On-Call Landscape Construction Services, including addenda #1 4/21/2026.
3908 Placitas Drive Cameron Park, CA 95682 Office: (916) 987-3081 www.clearwatercsc.com CSLB # 843399 Summary of Business Licenses and Certifications
State of Incorporation: California
Corporation #: 2640794
Date of Incorporation: 3/10/2004
California Contractors License #: 843399 C-27 & B
CLSB Expiration Date: 7/31/2026
Certified Small Business Certification: SB & SB-PW 44424 SBE Expiration Date: 4/30/2027
City of Roseville Business License #: 00851836
Business License Expiration Date: 12/31/2026
Experience Modification Rate: 6/16/2025 – 0.87
DIR Registration #: 1000000558
DIR Expiration Date: 6/30/2026
ISNetworld Company ID #: 400-233728
Common Ground Alliance (CGA) Damage Prevention Institute (DPI) ID#: 34698
3908 Placitas Drive Cameron Park, CA 95682 Office: (916) 987-3081 www.clearwatercsc.com CSLB # 843399 Statement of Qualifications
Company Overview
Clearwater Landscape Services is a certified small business corporation established in 2004, with a proven track record on both private and public projects. Our expertise spans erosion control, electrical, grading, storm drain systems, concrete, and asphalt paving—allowing seamless integration of landscape and hardscape disciplines.
Relevant Experience
Our team has completed projects across a range of sectors, including:
• Airports
• Highways and roadways
• K–12 schools
• Environmental mitigation and revegetation
• Public parks and recreational areas
Relevant Experience by Discipline
• Erosion Control: Installation of silt fence, sediment basins, check dams, hydroseeding, and bonded fiber matrix (BFM) for highways, airports, and mitigation sites. • Grading & Earthwork: Mass grading, finish grading, and subgrade preparation for roads, pads, and drainage features.
• Storm Drain Systems: Trenching, installation of RCP and HDPE pipe, catch basins, manholes, and outfall protection.
• Concrete Paving: Flatwork including sidewalks, curbs, gutters, driveways, and equipment pads. • Asphalt Paving: Base preparation, patching, overlay, and new asphalt installation for parking lots, pathways, and roadways.
• Electrical: Low-voltage landscape lighting, irrigation control wiring, and site utility electrical coordination (licensed subs available for line voltage as required).
Staffing & Scalability
Core team: 10 professionals specializing in irrigation, landscape construction, and erosion control Field crew: Scalable from 15 to 30 personnel to meet project schedules and peak demands All personnel are trained in safety, diversity awareness, and job-specific technical skills Mission Alignment
Our mission directly supports the goals of this RFP: to deliver the highest quality work safely, on time, and within budget—while upholding a culture of diversity, continuous training, and professionalism.
Commitment to Safety & Compliance
Clearwater Landscape Services follows rigorous safety protocols and maintains all necessary certifications, insurance, and licensing for public and private sector work.
3908 Placitas Drive Cameron Park, CA 95682 Office: (916) 987-3081 www.clearwatercsc.com CSLB # 843399 Client References
Project Name: Oak Ridge Elementary School - New Construction Location: 1717 2nd Street, Sacramento, CA 95811
Prime Contractor: Otto Construction
Prime Contractor Contact: Jamie Blatchford (916) 980-9035 [email protected] Description of Project, Scope of Work Performed: Landscaping and Irrigation Date of Completion: 12/12/2025
Project Name: San Joaquin County Program & Detention Facility Location: 7001 Michael Canlis Blvd French Camp, CA 95231 Prime Contractor: Broward Builders
Prime Contractor Contact: Josef Braeu 530-666-5635 [email protected] Description of Project, Scope of Work Performed: Irrigation systems, Planting and Decomposed Granite-Crete and Aggregate Base course work
Date of Completion: 12/11/2025
Project Name: UCDH Folsom MOB
Location: 14264 Innovation Drive, Folsom, CA 95630
Prime Contractor: Rudolph & Sletten, INC.
Prime Contractor Contact: Kristi Cahoon 408-806-0929 [email protected] Description of Project, Scope of Work Performed: Landscaping and Irrigation Date of Completion: 10/6/2025
Vendor References
Horizon
11380 Sunrise Park Dr Rancho Cordova, CA 95742-6542 Phone: 916-638-7744 Fax: 916-638-8844 Account #: H16553
Boething
23475 Long Valley Road, Woodland Hills, CA 91367 Phone: 818-316-2062 Fax: 818-992-7558 Email: [email protected] Account #: 802096
Site One
1675 Nichols Dr Rocklin, CA 95765 Phone: 916-663-7118 Kyle Lipps Account #: 715875
3908 Placitas Drive Cameron Park, CA 95682 Office: (916) 987-3081 www.clearwatercsc.com CSLB # 843399 Qualifications Of Team
Manuel Cuevas – Project Foreman
Manuel Cuevas has over 20 years of experience in commercial landscape and irrigation in public works, erosion and sediment control, and in implementing best management practices across California.
Sarah Geyer - Project Manager
Sarah Geyer has 5 years of experience in erosion control and best management practices in relation to the California Construction General Permit.
She has been trained as a Qualified Stormwater Pollution Prevention Plan Practitioner and Certified Erosion, Sediment, and Stormwater Inspector, maintaining professional development hours in relevant training annually.
She has played a key role in the coordination, support, and management of BMP installation throughout California at Clearwater Landscape Services. Installation includes hydroseeding, erosion, and sediment control for a major housing developer in the Sacramento area, along with BMP support services for Ahtna/PG&E and Terraphase.
Sarah’s start in the Commercial Landscaping industry was operating a hydroseeder and managing a field crew, including commercial irrigation and landscape. She has since expanded her knowledge and training and has worked into an operations and project manager role, managing multiple projects and crews, and working with owners, general contractors and inspectors.
Sarah is a member of the International Erosion Control Association and has attended numerous field trainings, including the annual BMP Round-Up.
Katie Dickerson – Office Manager
Katie has over 10 years of experience in construction and over 7 years of construction administration, payroll, and billing administration. She has proven strengths in organization, time management, attention to detail, and communication. She is skilled at bridging field operations and office administration for seamless project support from payroll to billing invoices, subcontracts, and change orders to account reconciliations.
Scott Houck – President
Scott Houck has over 35 years of experience in construction management, landscape architecture, and stormwater management.
He has been trained as a Qualified Stormwater Pollution Prevention Plan Practitioner and Certified Erosion, Sediment, and Stormwater Inspector, and maintains professional development hours in relevant training annually. Working closely with contractors and consultants in the field during construction projects, he has a knowledge of how to create BMP’s during construction activities to enhance the project site for winterization.
This field experience has also given him the ability to quickly mitigate situations that arise and the ability to choose proper techniques to resolve the issues quickly and efficiently for clients.
3908 Placitas Drive Cameron Park, CA 95682 Office: (916) 987-3081 www.clearwatercsc.com CSLB # 843399 Project Understanding
Clearwater Landscape Services fully understands and can achieve the goals set by the City for this RFP. Clearwater has participated in prior On-Call Landscape Construction projects with the City of Roseville and has fulfilled all requests on time to the satisfaction of the City. We strive to exceed expectations and, with over 20 years’ experience in the industry, and can guarantee quality workmanship.
Review work request with City Staff. Clarify all questions and concerns. Provide a cost proposal to the city in a timely manner. Provide lead times and work duration with the cost proposal.
3908 Placitas Drive Cameron Park, CA 95682 Office: (916) 987-3081 www.clearwatercsc.com CSLB # 843399 Project Plan
Upon award of work, coordinate the project during the preconstruction meeting.
Understand each team member's role in answering questions (RFIs), inspections, and closeout.
Provide a construction schedule and weekly project updates. Mobilize equipment from our fleet in Orangevale, CA and complete projects per the City of Roseville construction standards. Provide public safety during the project and turn over a finished project on time and to meet the City’s expectations of quality.
3908 Placitas Drive Cameron Park, CA 95682 Office: (916) 987-3081 www.clearwatercsc.com CSLB # 843399 Attachments
• Executed copy of Proposer’s Certification (Attachment A) • Levine Act Disclosure Statement Form (Attachment B)
• Executed copy of Non-collusion Declaration (Attachment E) • Contractor Licenses (Attachment C)
• Subcontractor List (Attachment D)
• Cost of Proposal Sheet (Attachment H)
• Proof of Registration with California Secretary of State • Contractors State License Board
• City of Roseville Business License
• Officers List
• SBE Certification
• DIR Registration
• CGA DPI Letter of Accreditation
• Surety Letter
• Current EMR Letter
• City of Roseville Certificate of Insurance
Attachment A
PROPOSER'S CERTIFICATION
I hereby propose to furnish the goods or services specified in the Request for Proposals ("RFP"). I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Roseville ("City") adequate time to evaluate the qualifications submitted.
I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The information contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further certify that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing and able to perform if awarded the contract.
I further certify that this proposal is made without prior understanding, agreement, connection, discussion, or conspiracy with any other person, firm or corporation submitting a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal action; that no officer, employee or agent of the City or any other proposer is financially interested in said proposal; that no undue influence or pressure was used against or in concert with any officer, employee or agent of the City in connection with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.
Clearwater Construction Services, Inc OBA Clearwater Landscape Services 71°1™TvK_
/'SIGNATlJRE
Scott Houck President
NAME & TITLE, TYPED OR PRINTED
3908 Placitas Dr Carmeron Park CA 95682
MAILING ADDRESS
916-987 -3081
TELEPHONE NUMBER
[email protected]
EMAIL
Type of Organization:
__ Sole Proprietorship
__ Partnership
X Corporation __ State of Incorporation
__ Limited Liability Company
4/21/2026
Attachment B
LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any "Officer" (elected or appointed officer, any alternate thereto, and any candidate for elective office) from participating in any consideration or action related to a proceeding if they receive political contribution(s) from a party, or its agent(s), totaling more than $250 within the previous twelve (12) months, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding concerning a license, permit, other entitlement for use, franchise, or contract (collectively "license, permit, or contract"). For additional information:
https://www.roseville.ca.us/govemment/departments/city clerk/transparency/levine act.
City Officers are listed at the following sites:
• The Members of City Council - https://www.roseville.ca.us/govemment/city council/meet council • Boards & Commission Members - https://www.roseville.ca.us/govemment/boards commissions Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.
1. Have you or your entity, or any agent on behalf of you or your entity, made any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months preceding the date of the submission of your license, permit, or contract, or the anticipated date of any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES NO X
If yes, please identify the City Officer(s): -----------------------------------
2. Do you or your entity,_ or any agent on behalf of you or your entity, anticipate orplan to make any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months following any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES NO X
If yes, please identify the City Officer(s): _________________ ~--------------- Answering yes to either of the two questions above does not preclude the City of Roseville from considering and/or taking action on a license, permit, or contract. It does, however, potentially preclude the identified City Officers from participating in consideration of and in taking any actions related to the license, permit, or contract. Please accurately complete and sign this form, under the penalty of perjury:
(Date)
Scott Houck President Clearwater Construction Services, Inc OBA Clearwater Landscape Services (Printed Name/Title of Authorized Representative) (Name of business/legal entity) /4--\l \~
(Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered. If this form has not previously been submitted in connection with a contracting, licensing, entitlement or permitting process, please provide the completed form to the Office of the City Clerk for appropriate departmental routing, at: City Clerk, 311 Vernon St., Roseville, CA 95678, [email protected]
LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) Term Definition Law
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that does not solely involve purely ministerial decisions and is:
Covered (1) Applied for by the party;
"proceedings" (2) Formally or informally requested by the party; or FPPC Reg l 8438.2(a) (3) A contract between the agency and the party or a
franchisee granted by the agency to the party, other than a contract that is competitively bid, a labor contract, or a personal employment contract.
Any person who files an application for, or is the subject of, a Party proceeding involving a license, permit, or other entitlement for Gov. Code 84308(a)(l) use.
Any person who is not a party but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and who has a Gov. Code 84308(a)(2) Participant financial interest in the decision. A person actively supports or opposes a particular decision in a proceeding if that person FPPC Reg 18438.4 lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency.
A person who represents a party or participant for
compensation and appears before or otherwise communicates Agent with the governmental agency for the purpose of influencing FPPC Reg 18438.3 the pending proceeding. See FPPC Reg 18438.3 for exceptions for certain consultants.
A contract required by law to be awarded to the lowest
Competitively Bid responsible bidder with a responsive bid, or, if the successful FPPC Reg I 8438.2(a)(3)(A) bidder refuses or fails to execute the contract, to the next lowest bidder with a responsive bid.
A contract or agreement reached through collective bargaining or with a representative group regarding the salary, benefits, or Labor Contract terms and conditions under an employment or retirement FPPC Reg 18438.2(a)(3)(8) policy for employees or retirees, including a project labor agreement entered under Public Contract Code Section 2500.
A contract for employment, including the terms and conditions Personal Employment of employment, between the agency and an agency employee. FPPC Reg I 8438.2(a)(3)(C)- Contract A contract with an independent contractor is NOT a personal (ill employment contract.
A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent.
A party, or agent to a party, to a proceeding involving a license, permit, or other entitlement for use pending before any agency or a participant, or agent to a participant, in the proceeding shall not make a contribution of more than two hundred fifty dollars ($250) to any officer of that agency during the proceeding and for 12 months following the date a final decision is rendered by the agency in the proceeding.
(Gov. Code, § 84308, emphasis added.)
Attachment E
NON COLLUSION DECLARATION TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the President Clearwater Construction Services, Inc of DBA Clearwater Landscape Services , the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluqed, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on A ( 2 \ / 2- l- [date], at Orangevale [city], •
_C_a_li_fo_rn_i_a ____ [state].
(Signature of Declarant)
_________ _____________ _________ _________ _________ _____________ _________ _________ _________ _____________ _________ _________ _________ _____________ _________ _________ Attachment C
CONTRACTOR LICENSES
List the licenses held by your company and/or employees. The following representations are made under penalty of perjury:
CA State Lic. No. Name on License Class/Type Expiration Date Do you have a City of Roseville Business License? Yes____ No____ License #____________
*For Public Works Projects (SB854): Contractors must register with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. The Contractor shall provide proof of current registration with the Department of Industrial Relations for both itself and all listed subcontractors with their proposal. Contractors may register at: http://www.dir.ca.gov/public-works/publicworks.html DIR contractor registration number and expiration date:
*____________________________________________
843399
Clearwater Construction Services Inc
dba Clearwater Landscape Services C-27 B 7/31/2026
00851836
1000000558 exp. 6/30/2026
_________________________________________________
Attachment D
SUBCONTRACTOR LIST
If subcontractors will not be used, proposer must write "NONE". For construction contracts, in accordance with the Public Contract Code, Part 1, Chapter 4, Subletting and Subcontracting, Contractors must list the name and business address of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or who will specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of one percent (0.5%) of the prime contractor’s total bid, or in the case of bids or offers for the construction of streets and highways, including bridges, in excess of one-half of one percent (0.5%) of the prime contractor’s total bid or ten thousand dollars ($10,000) whichever is greater.
Company Name
Principal
Address
City
Phone
Job capacity
Percentage of total work _________________________________________________ Licenses and numbers
DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________ Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ _________________________________________________
_________________________________________________
_________________________________________________
_________________________________________________
_________________________________________________
_________________________________________________
4994 Hillsdale Circle
El Dorado Hills
916-933-3530
Electrical
816574 C-10 & B exp 1/31/2027
2000014014 exp 6/30/2026
Tri-Square Construction Company INC.
Jeffrey Baggaley- President
Grading ,Compaction, Underground, Paving
Brco Constructors Inc
511602 A, B C-12 exp 6/30/2027
3650 Cincinnati Ave
Rocklin
916-253-9373
Brian Scott Roth - RMO/CEO/Pres
1000000205 exp 6/30/2027
100%
80%
Rate Schedule
Cost Proposal Sheet
Concrete Unit Prices:
Demolition, offhaul and disposal $ per SF
Flatwork <500 SF (PK-PA-1, PK-PA-2, PK-PA-3, PK-PA-4)* $ per SF (PK-PA-1, PK-PA-2, PK-PA-3, PK-PA-4)* $ per SF
Dowelling (PK-PA-3) $ per EA
Concrete Mowband(PK-MI-5) $ per LF
*incl. forming, finishing, score joints, stripping forms and backfill Decomposed Granite Unit Prices:
Redwood header (PK-MI-3) $ per LF
Decomposed Granite w/ stabilizer (PK-PA-4) $ per SF
Retaining Wall Unit Prices:
42" Tall Keystone Wall with backdrain (PK-MI-4)** $ per LF **Includes 6" AB footing and 4" cap.
Drainage Unit Prices:
12" Pre-cast concrete Drain inlet with iron grate $ per EA 4" SDR 35 Drain pipe $ per LF
French Drain- (12" x 18", 4" pipe, rock, fabric) $ per LF Planting Unit Prices :
Tree planting - 24" box w/ staking (PK-LS-4, OK-LS-5)*** $ per EA Tree planting - 15 gal w/ staking (PK-LS-4, OK-LS-5)*** $ per EA Shrub planting - 5 gallon(PK-LS-2, PK-LS-3)*** $ per EA Shrub Planting - 1 gallon(PK-LS-2, PK-LS-3)*** $ per EA Walk-on Fir Mulch installation (<20 CY) $ per CY
Walk- per CY
***Due to price variability in plant varieties, include standard nursery stock pricing herein.
Premium plants will be addressed on a project by project basis.
Drip Irrigation Unit Prices(PL-IR Details):
1" PVC Lateral: $ per LF
3/4" Supply header (12" O.C.): $ per LF
3/4" Supply header (18" O.C.): $ per LF
Subsurface drip line: $ per LF
Flush Valve in Box + operation indicator: $ per EA
SWPPP
Straw waddle $ _________ per LF
Silt fence $__________ per LF
Drain Inlet protection $__________ per drain
Hydroseed per Parks Construction Standards $__________ per SF For work items that do not fall under unit prices above, labor, materials, equipment, and subcontractor markups shall be consistent with Parks Construction Standards and Buildings & Grounds Section 3-1.06.
Data current as of 12/19/2025 12:03:41 PM
Home | Online Services | License Details
Contractor's License Detail for License # 843399
DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations.
Business Information
CLEARWATER CONSTRUCTION SERVICES INC
dba CLEARWATER LANDSCAPE SERVICES
3908 PLACITAS DRIVE
CAMERON PARK, CA 95682
Business Phone Number:(916) 987-3081
Entity Corporation
Issue Date 07/26/2004
Expire Date 07/31/2026
License Status
This license is current and active.
All information below should be reviewed.
Classifications
Bonding Information
Contractor's Bond
This license filed a Contractor's Bond with OHIO CASUALTY INSURANCE COMPANY (THE) .
Bond Number: 782235C
Bond Amount: $25,000
Effective Date: 01/01/2023
Contractor's Bond History
Bond of Qualifying Individual
The qualifying individual SCOTT RAY HOUCK certified that he/she owns 10 percent or more of the voting stock/membership interest of this company; therefore, the Bond of Qualifying Individual is not required.
Effective Date: 08/14/2018
BQI's Bond History
CSLB complaint disclosure is restricted by law ( B&P 7124.6 ) If this entity is subject to public complaint disclosure click on link that will appear below for more information. Click here for a definition of disclosable actions.
Only construction related civil judgments reported to CSLB are disclosed ( B&P 7071.17 ). Arbitrations are not listed unless the contractor fails to comply with the terms. Due to workload, there may be relevant information that has not yet been entered into the board's license database. C27 - LANDSCAPING
B - GENERAL BUILDING
Copyright © 2025 State of California
Workers' Compensation
This license has workers compensation insurance with the SENTINEL INSURANCE COMPANY LTD Policy Number:57WEABH2DS4
Effective Date: 09/01/2024
Expire Date: 09/01/2026
Workers' Compensation History
Workers' compensation classification code(s):
0042 - Landscape Gardening
8810 - Clerical Office Employees
8742 - Salespersons-Outside
For a description of the workers' compensation classification code(s) listed for this licensee, contact the licensee’s insurance carrier.
Contact information for the licensee's insurer is available by clicking the insurer link above. Classification codes are also available on the Workers' Compensation Insurance Rating Bureau's classification search page.
The board does not verify or investigate the accuracy of classification codes displayed.
Other
Personnel listed on this license (current or disassociated) are listed on other licenses.
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Results: 1
Entity Information Initial Filing
Date
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In
Agent
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Clearwater Construction Services
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CLEARWATER CONSTRUCTION
SERVICES, INC. (2640794) 03/10/2004 Active Stock Corporation -CA - General CALIFORNIA RafaelRios California
Secretary of State Business UCC
CLEARWATER CONSTRUCTION SERVICES, INC.
(2640794)
Request
Certificate
03/10/2004
Active
Good
Good
Good
Good
CALIFORNIA
Stock Corporation - CA -
General
3908 PLACITAS DRIVE
CAMERON PARK, CA 95682
3908 PLACITAS DRIVE
CAMERON PARK,CA95682
03/31/2027
Individual
Rafael Rios
1360 RAILROAD AVENUE
ST. HELENA, CA 94574
Initial Filing Date
Status
Standing - SOS
Standing - FTB
Standing - Agent
Standing - VCFCF
Formed In
Entity Type
Principal Address
Mailing Address
Statement of Info
Due Date
Agent
View History Request Access
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LICENSE
TO BE POSTED IN A CONSPICUOUS PLACE
BUSINESS NAME:
BUSINESS LOCATION:
BUSINESS OWNER:
Business License Number:
Effective Date:
DESCRIPTION:
Expiration Date:
BUSINESS LICENSE CERTIFICATE
NOT TRANSFERABLE
6330 MAIN AVE # 2
ORANGEVALE, CA 95662-4336
CONTRACTOR
CLEARWATER LANDSCAPE SERVICES
3908 PLACITAS DR
CAMERON PARK, CA 95682-4100
8839 N Cedar Ave #212
Fresno, CA 93720-1832
License Division - 916-727-6868
"For Services Provided in the
City of Roseville, California Only"
CLEARWATER LANDSCAPE SERVICES Special Conditions:
CLEARWATER LANDSCAPE SERVICES
CONTRACTOR - SPECIALTY
January 01, 2026
December 31, 2026
00851836
CLEARWATER LANDSCAPE SERVICES:
Thank you for your payment on your City of Roseville Business License. ALL CERTIFICATES MUST BE AVAILABLE FOR INSPECTION UPON REQUEST. If you have questions concerning your business license, contact the Business Support Center via email at [email protected] or by telephone at 916-727-6868.
Keep this portion for your license separate in case you need a replacement for any lost, stolen, or destroyed license. A fee may be charged for a replacement or duplicate license.
Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/
CITY OF ROSEVILLE
BUSINESS TAX CERTIFICATE
BUSINESS LICENSING
8839 N CEDAR AVE # 212
FRESNO, CA 93720-1832
Date of Issue: 01/01/2026
CLEARWATER LANDSCAPE SERVICES License Number: 00851836
3908 PLACITAS DR
CAMERON PARK, CA 95682-4100
3908 Placitas Drive Cameron Park, CA 95682 Office: (916) 987-3081 www.clearwatercsc.com CSLB # 843399 Officers
Name Title Ownership %
Scott Houck Owner 100%
Certification Type Status From To
SB Approved 04/22/2025 04/30/2027
SB-PW Approved 04/22/2025 04/30/2027
Printed on: 4/29/2025 9:14:25 AM
To verify most current certification status go to: https://www.caleprocure.ca.gov Office of Small Business & DVBE Services
Certification ID: 44424
Legal Business Name:
Clearwater Construction Services inc
Doing Business As (DBA) Name 1:
Clearwater Landscape Services
Doing Business As (DBA) Name 2:
Address:
3908 Placitas Dr
Cameron Park
CA 95682
Email Address:
[email protected] or [email protected]
Business Web Page:
www.clearwatercsc.com
Business Phone Number:
916/987-3081
Business Fax Number:
Business Types:
Construction
Stay informed! KEEP YOUR CERTIFICATION PROFILE UPDATED! -LOG IN at CaleProcure.CA.GOV
Questions?
Email: [email protected]
Call OSDS Main Number: 916-375-4940
707 3rd Street, 1-400, West Sacramento, CA 95605
Public Works Support eCPR Search
Contractor Registration Search Project Registration Search Services Your information
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Registration Dates
Contractor Registration Start Date Registration End Date Registration Status 1000000558 - CLEARWATER
CONSTRUCTION SER...
2025-07-01 2026-06-30 Active
1000000558 - CLEARWATER
CONSTRUCTION SER...
2022-07-01 2025-06-30 Expired
1000000558 - CLEARWATER
CONSTRUCTION SER...
2024-07-06 2025-06-30 Cancelled
1000000558 - CLEARWATER
CONSTRUCTION SER...
2019-07-01 2022-06-30 Expired
1000000558 - CLEARWATER
CONSTRUCTION SER...
2018-06-27 2019-06-30 Expired
1000000558 - CLEARWATER
CONSTRUCTION SER...
2017-05-08 2018-06-30 Expired
1000000558 - CLEARWATER
CONSTRUCTION SER...
2016-06-02 2017-06-30 Expired
1000000558 - CLEARWATER
CONSTRUCTION SER...
2015-06-17 2016-06-30 Expired
1000000558 - CLEARWATER
CONSTRUCTION SER...
2014-07-22 2015-06-30 Expired
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Policy
Disclaimer Nondiscrimination
Notice
Accessibility dir.ca.gov
Copyright
2024
State of
California
Rows 1 - 9 of 9
Letter of Accreditation
This letter acknowledges that Clearwater Landscape Services, Inc is a member of the Common Ground Alliance (CGA) and enrolled as an accredited organization in the Damage Prevention Institute (DPI).
Stakeholder Category: Excavator
Participant ID: 37698
Accreditation Issued: 2023-01-03
Accreditation Valid Through: 2026-12-31
Maintaining this accreditation requires that Clearwater Landscape Services, Inc submits data to the DPI monthly.
Sarah Magruder Lyle
Common Ground Alliance
President & CEO
The accreditation status of all organizations enrolled in the DPI is available on the DPI website.
� Lihe!:!Y-Mutual. � INSURANCE
Liberty Mutual Surety
790 The City Drive S., Suite 200
Orange, CA 92868
March 26, 2026
Re: Prequalification
Account: Clearwater Construction Services, Inc.
To Whom It May Concern:
The Ohio Casualty Insurance Company has provided surety credit to Clearwater Construction Services, Inc. since 2005. Clearwater Construction Services, Inc.is an account in good standing with a current surety program ofsingle projects up to $1,000,000 in size, with an aggregate cost to complete of$3,000,000.
Please be aware that the execution ofpayment and performance bonds by The Ohio Casualty Company is subject to the positive review of all standard underwriting considerations at the time of the request and satisfactory review of any contracts, terms, conditions, specifications, bond forms, and owner financing tendered to the principal and the surety at the time ofaward.
Additionally, the issuance ofbonds is a matter between the surety and the principal. Iffor any reason we do not issue bonds on an awarded project, no third party liability is assumed by the surety company, the principal, or their agent. In no way doesthis letter replace or constitute a bid bond and is for informational purposes only. As such, this letter is not contractually binding.
The Ohio Casualty Company is a Licensed and Admitted Surety Insurer, is listed in the Federal Registry Circular 570 and is rated an "A" (Excellent) by A.M. Best, Financial Size Category XV. ''"''>) I I \ 'I ,;i J J I I .) I ' (. ./ I .J
. �) , ,� , Sincerely· /, -', ' 0 l / •
:
;
·;" U-¥J--1f�CJ �J\ »:,.i1/L-,. t-;-/
Ashley White, �ttomey-in-Fact
(
� , \
, ;ii., • • ) "' I I .:, }If 4) !.) \, \ '> J I I I ,· 1 I\ I)' 1
March 25, 2026
RE: Clearwater Construction Services
To Whom It May Concern:
The Experience Modification Rate (EMR) for the above referenced insured is as follows:
Please feel free to contact me with any questions.
Thank you,
Mike Coffman
Commercial Lines Producer
USI Insurance Services
CA License Nos. 0M50287 | 0G11911
10940 White Rock Rd, Suite 200, Rancho Cordova, CA 95670 O: 916.883.0619 | C: 706.414.3595
[email protected] | www.usi.com
• 6/16/2025-0.87
• 6/14/2024- 0.85
• 6/23/2023- 0.75
• 6/30/2022- 0.75
• 5/08/2021- 0.55
57UEABP5WC6
POLICY NUMBER: 57 UEA BP5WC6
57UEABP5WC6
57UEABP5WC6
57UEABP5WC6
57RHABS6MXG
57UEABP5WC6
Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: On-Call Landscape Construction Services
Project Location(s): Parks, Recreation, and Libraries (PRL) facilities located citywide Project Description: The project is on-call contract for landscape construction services including ADA improvements, safety repairs, and other small retrofits at PRL facilities as needed. All activities would be located within existing City facilities for maintenance and repair purposes only and would not result in expansion of use and would not occur within environmentally sensitive areas.
Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Parks, Recreation and Libraries Department
Reason why this Project is Exempt: This project qualifies for Class 1 and Class 4 Exemptions as described in Sections 15301 and 15304 of the California Environmental Quality Act (CEQA) Guidelines which states:
“Class 1 consists of the…repair, maintenance,…or minor alteration of existing public or private…. facilities… or topographical features involving negligible or no expansion of existing or former use… Examples include but are not limited to…(h) Maintenance of existing landscaping [and] native growth” and “Class 4 consists of minor public or private alterations to the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees… Examples include, but are not limited to…(b) New gardening or landscaping, including the replacement of existing conventional landscaping with water efficient or fire resistant landscaping.”
The project would allow for the maintenance and improvement of PRL facilities located throughout the city. This would not result in expansion of use; therefore, the Class 1 and Class 4 Exemptions are applicable to the proposed project.
Lead Agency Contact Person: Tara Gee, Parks, Recreation and Libraries Department, 316 Vernon Street, Roseville, CA 95678. (916) 774-5253
Signature: Date: 6/1/2026
Jessica Lynch, Environmental Coordinator
City of Roseville
316 Vernon Street, Suite 400, Roseville, CA 94678
Parks, Recreation & Libraries
NOTICE OF INTENT TO AWARD
TO: All proposers concerning RFP #13-182 and On-Call Landscape Construction Services
From: Tara Gee, Park Planning & Development Manager, Parks, Recreation & Libraries Subject: Notice of Intent to Award
For RFP #13-182, pending City Council approval, the City recommends awarding a contract to Clearwater Landscape Services, Inc.
To inquire about the recommended award, please write to Parks, Recreation & Libraries, Tara Gee, Park Planning & Development Manager at [email protected].
Department: PRL
Date: June 19, 2025
RFP No. 13-182
for
On-Call Landscape Construction Services
Ranking Company Name
1 Clearwater
2 Jensen Landscape Services
3 Hadin, Inc
The above ranking shows the vendor placement in terms of first place, second place, third place, etc. for selection of the contract award. Proposers are ranked using the following criteria: a) Quality of presentation b) Ability to meet the City's business goals c) Communication style
Department: PRL
Date: April 2026
RFP No. 13-182
for
On-Call Landscape Construction Services
Experience/
Qualifications Similar Projects On-Call Rates Total
Ranking Company Name Score (after
weighting)
Percentage
Weighting
Score (after weighting) Percentage
Weighting
Score (after
weighting)
Percentage
Weighting
Score
Clearwater (C) 30 35 30 35 27 30 87
Hadin Inc (H) 9 35 6 35 6 30 20
Jensen Landscape Services (J) 23 35 23 35 18 30 65
0 0
0 0
0 0
95 - 100 = Excellent 5 = Excellent
85 - 95 = Above Average 4 = Above Average
75 - 84 = Average 3 = Average
65 - 74 = Fair 2 = Fair
55 - 64 = Poor 1 = Poor
0 - 54 = Unacceptable 0 = Unacceptable
Instructions to end users: Delete this section before publishing the score sheet.
Evaluation Score Sheets. Upon a request pursuant to section 1.8 (Public Disclosure) of the City's RFP Policy document , a proposer is entitled to a master averaged score sheet that reflects the averaged evaluation scores of the proposers during the evaluation panel’s initial evaluation and the ranking of proposers from any interview (individual score sheets and/or notes are temporary and are not retained following a determination of the evaluation panel). The master score sheet and ranking shall be prepared by City staff prior to notifying any proposers of the results.
Section 1.8 Public Disclosure. In accordance with the California Public Records Act, proposals submitted in response to a RFP, master averaged score sheets from the initial evaluation, and/or rankings from any interview shall be made available upon a public records request only after: (1) the proposal evaluation process is complete, (2) a contract has been negotiated, and (3) notice of intent to award has been made and/or the contract is placed on a City Council meeting agenda.
Use one of the following point systems for scoring:
Novus. Publish the completed score sheet in Novus as a "non-public" document.
City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.3
File #: 0203-10
Item ID: 2026-410
Title: Landscaping Bark and Playground Fiber (RFP 13-181) - Contract Purchase Agreement Contact: Russell Soares 916-746-1783 [email protected]
SUMMARY
Staff recommend approval of a contract purchase agreement with Applied Landscape Materials Inc., for the purchase and installation of landscape bark mulch and playground fiber materials. The agreement includes a base term of one year with four (4) optional one (1) year renewals in the amount of $800,000 per year, for a total contract amount of $4,000,000. Funding will come from the Parks, Recreation & Libraries Department, Community Facilities District and Lighting and Landscape District operating budgets.
RECOMMENDATION
Staff recommend that the City Council adopt a resolution authorizing the City Manager to execute a Contract Purchase Agreement with Applied Landscape Materials Inc., for the purchase and installation of landscape bark mulch and playground fiber materials.
Staff additionally request authority for the City Manager or his designee to execute four (4) optional one (1) year renewals without further City Council approval, provided the applicable budget is approved by City Council, or until staff determine that continuing with this vendor is not in the best interest of the City.
BACKGROUND
The Parks Division manages and maintains over 80 parks and facilities with play areas and over 350 acres of landscaped areas. Engineered wood fiber is a primary safety component for play areas. Sustaining acceptable levels of this material is critical to providing a safe and enjoyable experience for the public.
Landscape bark mulch is used in landscape areas to retain soil moisture for healthier plants and trees, reduce weeds and enhance the aesthetics throughout our parks and street landscape areas. The Parks Division has set a four-year cycle for bark mulch replacement to ensure our 3” standard for depth coverage is maintained.
In April 2026, a Request for Proposals (RFP 13-181) was issued for Landscape Bark and Playground Engineered Wood Fiber materials and services. Three bids were received and, after staff review, Applied Landscape Materials, Inc., was the selected vendor based on experience, understanding of the project, and ability to handle the scope.
The not-to-exceed award of $800,000 annually is based on historical data and projections of future growth.
FISCAL IMPACT
The cost of the first year of the service agreement has a not-to-exceed amount of $800,000, and is included in the proposed FY2026-27 budget. The agreement includes four (4) optional one (1) year renewals with an annual not-to-exceed amount of $800,000 for a total contract amount of $4,000,000. The funding for each annual service contract will be included in the Parks, Recreation and Libraries operating budget, as well as Community Facilities District (CFD) and Lighting and Landscape District (LLD) operating budgets.
ENVIRONMENTAL REVIEW
The proposed project involves the repair, maintenance, and minor alteration existing facilities, including the condition of the land, water, and vegetation and will not result in the removal of trees. This activity is categorically exempt from CEQA as a Class 1 and Class 4 Exemption (State CEQA Guidelines Sections 15301 and 15304). The Exemption has been prepared and no further CEQA action is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
3. Enhance economic vitality
4. Invest in well-planned infrastructure and growth
6. Deliver exceptional City services
Respectfully Submitted,
Russell Soares, Parks and Open Space Superintendent
Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:
1. Resolution 26-195
2. CPA 3005430 - Applied Landscape Materials Inc
3. Proposal - Landscape Bark_ALM
4. CEQA Exemption (Class 1 and 4)
5. Notice of Intent to Award
6. Master Averaged Score Sheet
7. Ranking Sheet RFP 13-181
REVIEWERS:
Russell Soares, Parks, Recreation, and Libraries Department - Park Maintenance
Created/Initiated -
5/26/2026
Brian Castelluccio, Parks, Recreation, and Libraries Department - Park Maintenance
Approved - 5/26/2026
Jill Geller, Parks, Recreation, and Libraries - All Approved - 5/28/2026 Kelly Aye, City Attorney Department Approved - 6/1/2026 Katrina Six, City Clerk Department Approved - 6/1/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/1/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/4/2026
Michelle Sheidenberger, City Attorney Department Approved - 6/8/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/8/2026 Katrina Six, City Clerk Department Final Approval - 6/8/2026
RESOLUTION NO. 26-195
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND APPLIED LANDSCAPE MATERIALS INC. DBA NORCAL
WHOLESALE BARK, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT
ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Contract Purchase Agreement (3005430) for the purchase and installation of landscape bark mulch and playground fiber materials, by and between the City of Roseville and Applied Landscape Materials Inc. dba Norcal Wholesale Bark, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.
BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute four (4) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
Contract Purchase Agreement 3005430
Supplier Details:
Company Applied Landscape Materials Inc dba Norcal Wholesale Bark Contact Kindra Stofleth
Address 4500 Pacific St Ste O
Rocklin, CA 95677
Submit your response to:
Company City of Roseville
Contact Sue Jessup
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1107
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1
Contract Purchase Agreement 3005430
Agreement 3005430
Agreement Date 19-MAY-2026
Revision 0
Agreement Amount 800,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Applied Landscape Materials Inc dba Norcal
Wholesale Bark
4500 Pacific St Ste O
Rocklin, CA 95677
Phone:
Fax:
Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:
Fax:
Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials
The services called for under City of Roseville Request for Proposal #13-181 and contractor's proposal thereto titled Landscape Bark and Playground Engineered Wood Fiber Materials and Services dated 4/20/2026 (hereinafter "Proposal"). The terms and scope of work of City of Roseville Request for Proposal #13-181 and contractor's Proposal are herein made part of this Contract Purchase Agreement and fully incorporated by reference. All work must be quoted and approved in advance by an authorized member of the Parks, Recreation & Libraries (PRL) Department.
Contact Patrick Daly in the PRL Department at (916) 774-5764 or [email protected]. us for questions regarding this contract.
*The total amount listed is an approximation only. The City does not guarantee whatsoever the actual value of this contract.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 14964 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2026 30-Jun-2027 Sue Jessup Phone 1-916-746-1107 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2
Contract Purchase Agreement 3005430
Contract Terms and Conditions
1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless the City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole or active negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Contractor is an independent contractor, and shall not be considered an officer, agent, or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.
8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.
9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices.
Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca. gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.
10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management 3
Contract Purchase Agreement 3005430
and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage (except Workers' Compensation) and for ongoing and completed operations. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.
Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.
Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law. 4
Contract Purchase Agreement 3005430
11. Contractor shall comply with all federal, state and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original thereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.
18. No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
19. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.
20. Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.
21. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, 5
Contract Purchase Agreement 3005430
declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.
22. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $500 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville.ca.
us/government/departments/city_clerk/transparency/levine_act.
23. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.
24. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.
CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.
The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.
Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.
Construction T&C
REV 3/16/26 JS
6
;
Contract Purchase Agreement 3005430
ATTACHMENT A
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
INSURANCE REQUIREMENTS
AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
General Liability: $1 Million per occurrence /$2 Million aggregate Automobile Liability: $1 Million combined single limit Workers' Compensation: Statutory *Must provide a Waiver of subrogation Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. Policies must be primary and non-contributory
A 30 day notice of cancellation must be provided
List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):
Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
7
Contract Purchase Agreement 3005430
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.
How It Works
The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
The Vendor can forward the request to their Insurance Agent(s) if necessary. Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.
Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 8
Submitted by Applied Landscape Materials for RFP: 13-181 Landscape Bark and Playground Engineered Wood Fiber Materials and Services Table of Contents
Tab A: Qualifications Page 1
Tab B: Experience and References Page 3
Tab C: Qualifications of Team Page 4
Tab D: Project Understanding Page 5
Tab E: Project Plan Page 6
Tab F: Cost Proposal Page 8
Tab G: Statements and Documents Page 9
Tab H: Exceptions Page 11
Tab I: Competency Page 12
Attachments B – E
Licenses and Registrations
MSDS
ASTM Certifications
Page | 1
Submitted by Applied Landscape Materials for RFP: 13-181 Landscape Bark and Playground Engineered Wood Fiber Materials and Services Tab A: Qualifications:
Applied Landscape Materials, Inc. (ALM) has over 20 years of experience delivering bark and engineered wood fiber installation services across Northern California, including direct experience supporting municipal operations and the City of Roseville since 2009.
ALM has installed over 1.5 million cubic yards of material, including more than 450,000 cubic yards across municipal projects throughout Northern California.
ALM has extensive experience executing work across a wide range of city-managed environments, including parks, playgrounds, streetscapes, and high-traffic public areas. This work is supported by proven coordination with city staff, traffic control, multi-site scheduling, and execution in active public settings.
ALM reduces administrative burden on City staff through established coordination practices developed from years of direct experience with Roseville—minimizing repeated coordination and avoiding the typical ramp-up effort required of individuals unfamiliar with Roseville’s parks.
Operational Control
ALM’s performance is supported by an integrated operating model that combines a modern, high-capacity fleet, vertical integration, dedicated in-house mechanical staff, and local field presence. This structure ensures high equipment uptime, rapid issue resolution, and consistent production across all projects—resulting in fewer delays, more reliable scheduling, and a lower-risk execution profile for the City.
Local Presence & Responsiveness
As a locally based contractor with established operations in the Rocklin/Roseville region, ALM provides faster response times, field accessibility, and scheduling flexibility. This proximity enables rapid mobilization, real-time coordination, and responsiveness to changing site conditions and last-minute requests.
ALM does not subcontract any portion of its work. All installation, delivery, and project coordination is performed by trained, full-time employees. This ensures consistent quality standards, direct accountability, and reliable communication with City staff.
ALM holds all required certifications and sources ASTM-certified materials through a longstanding 20-year sole supplier relationship, ensuring compliance, consistency, and reliable supply.
Page | 2
Submitted by Applied Landscape Materials for RFP: 13-181 Landscape Bark and Playground Engineered Wood Fiber Materials and Services Organizationally, ALM is structured across Sales, Finance, Operations, and Field Execution, allowing for rapid coordination and response. The company has scaled its workforce in recent years to support increased municipal and regional demand while maintaining execution consistency.
Page | 3
Submitted by Applied Landscape Materials for RFP: 13-181 Landscape Bark and Playground Engineered Wood Fiber Materials and Services Tab B: Experience and References
Applied Landscape Materials, Inc. (ALM) has extensive experience delivering bark and mulch installation services across municipal, park, playground, and large-scale public environments throughout Northern California.
ALM has maintained an ongoing working relationship with the City of Roseville since 2009, supporting multiple installation cycles across public spaces with consistent performance, reliable execution, and responsive turnaround—often mobilizing within 24 hours of request.
ALM’s experience includes high-volume installations in active public environments, requiring coordination with City staff, adherence to safety and access requirements, and execution within defined schedules to minimize public disruption.
Representative Project Experience - Previous 5 Years:
Elk Grove Community Services District (CSD)
• Installed over 45,000 cubic yards of Engineered Wood Fiber (EWF) and decorative bark across parks, playgrounds, and streetscapes.
• Coordinated and implemented traffic control plans to maintain public safety during active installations- Demonstrated ability to execute across multiple sites with varying access and scheduling constraints
• Reference: Steve Dalton | 916-869-3515 | [email protected] City of Sacramento
• Installed over 20,000 cubic yards of EWF and decorative bark across the CSD parks system
• Performed work in active park environments requiring coordination with City personnel and public use considerations
• Delivered consistent execution across repeated project cycles and multiple locations • Reference: Kimberly Rhoades | 916-808-6316 | [email protected] City of San Jose
• Installed over 24,000 cubic yards of EWF in municipal parks throughout the city. • Supported large-scale deployment across a geographically distributed park network • Demonstrated capability to maintain consistent production across multiple sites • Reference: David Barba | 408-390-8383 | [email protected] Sun City Lincoln Hills
• Annually install decorative bark in common areas and streetscapes within the 11,000 home community, totaling more than 25,000 cubic yards.
• Executed work in high-visibility residential environments requiring schedule adherence and minimal disruption
• Maintained long-term relationship through consistent service delivery and reliability • Reference: Willie Mayberry | 916-645-4501 | [email protected] Material Supply References
• Sierra Pacific Industries – Chris Caldwell | [email protected] • Clean Planet / California Materials – Sophy Ty | [email protected]
Page | 4
Submitted by Applied Landscape Materials for RFP: 13-181 Landscape Bark and Playground Engineered Wood Fiber Materials and Services Tab C: Qualifications of Team
Applied Landscape Materials, Inc. (ALM) utilizes a dedicated, experienced management team responsible for coordinating all aspects of installation, delivery, and project execution. Each team member plays a defined role in ensuring schedule adherence, quality control, and responsive communication throughout the project lifecycle.
All work is performed by ALM employees. No subcontractors are utilized, ensuring direct accountability, consistent standards, and full control over execution.
Team Structure
Brendan Immers, Owner
• Founder of ALM (2006). Provides overall leadership and strategic oversight, ensuring operational alignment and long-term service consistency.
Aaron Pombo, Superintendent A – Field Operations
• Oversees installation crews and blower truck operations, managing up to 25 team members. Responsible for field execution, quality control, and coordination with scheduling and sales.
Zach Miller, Superintendent B – Safety & Logistics
• Leads safety programs, logistics coordination, estimating support, and crew management. Brings 20+ years of personnel and operations management experience.
Kindra Stofleth, Project Coordinator
• Manages scheduling, resource allocation, and internal coordination. Serves as the central point of communication between field operations and client requests.
Dan Lee, Manager of Delivery Services:
• Oversees material delivery operations, including live floor trailers and dump truck fleet. Ensures timely material staging and supply coordination.
Raul Enriquez – Lead Mechanic:
• 10+ years as senior factory mechanic. Responsible for all equipment maintenance and repairs. Complete mobile repair capabilities to minimize down-time.
This team structure ensures clear accountability across all phases of work, allowing ALM to deliver consistent, high-quality results with reliable coordination and minimal disruption, driven by a dedicated public sector team engaged with municipalities on a daily basis.
Page | 5
Submitted by Applied Landscape Materials for RFP: 13-181 Landscape Bark and Playground Engineered Wood Fiber Materials and Services Tab D: Project Understanding
Based on direct experience working with the City of Roseville since 2009, Applied Landscape Materials, Inc. (ALM) understands that the City’s mulch and wood fiber installation program requires consistent execution across a wide range of active public environments—including parks, playgrounds, streetscapes, building perimeters, and high-traffic areas.
ALM operates under a defined municipal service level standard, with same-day acknowledgment of City requests, 24-hour response times, and scheduling confirmed in writing prior to mobilization. Inspection requests are prioritized and scheduled promptly, ensuring reliable coordination and alignment between City expectations and field execution.
Successful delivery in these environments depends on disciplined communication and coordination, strong safety awareness, and the ability to adapt to site-specific constraints while maintaining schedule reliability and minimizing disruption to the public.
ALM approaches each project with a site-specific execution plan developed in coordination with City staff, including evaluation of access points, staging requirements, material flow, and safety considerations. Scope, sequencing, and scheduling are confirmed in advance to ensure controlled and efficient installation
ALM maintains a comprehensive set of digital site maps and historical installation notes for prior City of Roseville projects. This institutional knowledge allows our team to quickly identify site conditions, access points, and material requirements without rework or rediscovery. As a result, ALM is able to reduce planning time, improve execution efficiency, and minimize the need for repeated City coordination, ultimately lowering overall project costs and administrative involvement.
ALM is specifically equipped to manage the operational challenges associated with municipal work, including:
• Traffic control and active site management to maintain public safety during installation
• Long-distance material placement (“long pulls”) supported by high-capacity blower systems and specialized hose configurations
• Simultaneous multi-site deployment, allowing multiple locations to be completed within compressed timeframes
• Real-time field coordination, enabling adjustments based on site conditions or City direction
Through this approach, ALM is able to deliver predictable, high-quality results across diverse installation environments, while maintaining the flexibility and responsiveness required for municipal operations.
ALM is intentionally structured to exceed the City’s requirements through proven coordinated execution and site-specific operational control—enabled by one of the region’s largest local staffing infrastructures.