ROSEVILLE AQUATICS COMPLEX RENOVATION
May 4, 2026
AIR DUCT ACCESSORIES
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SECTION 23 33 00
AIR DUCT ACCESSORIES
1.1 SUMMARY
A. Section Includes:
1. Manual volume dampers.
2. Duct-mounted access doors.
3. Flexible connectors.
4. Duct accessory hardware.
1.2 ACTION SUBMITTALS
A. Product Data: For each type of product.
1. For duct silencers, include pressure drop, dynamic insertion loss, and self-generated noise data. Include breakout noise calculations for high-transmission-loss casings.
1.3 INFORMATIONAL SUBMITTALS
A. Source quality-control reports.
1.4 CLOSEOUT SUBMITTALS
A. Operation and maintenance data.
PART 2 - PRODUCTS
2.1 PERFORMANCE REQUIREMENTS
A. Comply with NFPA 90A and NFPA 90B.
B. Comply with SMACNA's "HVAC Duct Construction Standards - Metal and Flexible" for acceptable materials, material thicknesses, and duct construction methods unless otherwise indicated. Sheet metal materials shall be free of pitting, seam marks, roller marks, stains, discolorations, and other imperfections.
2.2 MANUAL VOLUME DAMPERS
A. Standard, Steel, Manual Volume Dampers:
1. Performance:
a. Leakage Rating Class III: Leakage not exceeding 40 cfm/sq. ft. against 1-inch wg differential static pressure.
2. Construction:
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AIR DUCT ACCESSORIES
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a. Linkage out of airstream.
b. Suitable for horizontal or vertical airflow applications.
3. Frames:
a. Hat-shaped, 16-gauge- thick, galvanized sheet steel
b. Mitered and welded corners.
c. Flanges for attaching to walls and flangeless frames for installing in ducts.
4. Blades:
a. Multiple or single blade.
b. Parallel- or opposed-blade design.
c. Stiffen damper blades for stability.
d. Galvanized steel; 16 gauge thick.
5. Blade Axles: Galvanized steel
6. Bearings:
a. Oil-impregnated bronze
b. Dampers mounted with vertical blades to have thrust bearing at each end of every blade.
7. Tie Bars and Brackets: Galvanized steel.
8. Locking device to hold damper blades in a fixed position without vibration.
B. Standard, Aluminum, Manual Volume Dampers:
1. Performance:
a. Leakage Rating Class III: Leakage not exceeding 40 cfm/sq. ft. against 1-inch wg differential static pressure.
2. Construction:
a. Linkage out of airstream.
b. Suitable for horizontal or vertical airflow applications.
3. Frames:
a. Hat-shaped, 0.10-inch- thick, aluminum sheet channels. b. Flanges for attaching to walls and flangeless frames for installing in ducts.
4. Blades:
a. Multiple or single blade.
b. Parallel- or opposed-blade design.
c. Stiffen damper blades for stability.
d. Roll-Formed Aluminum Blades: 0.10-inch- thick aluminum sheet.
5. Blade Axles: Galvanized steel
6. Bearings:
a. Oil-impregnated bronze
b. Dampers mounted with vertical blades to have thrust bearing at each end of every blade.
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AIR DUCT ACCESSORIES
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7. Tie Bars and Brackets: Aluminum.
8. Locking device to hold damper blades in a fixed position without vibration.
C. Jackshaft:
1. Size: 0.5-inch diameter.
2. Material: Galvanized-steel pipe rotating within pipe-bearing assembly mounted on supports at each mullion and at each end of multiple-damper assemblies.
3. Length and Number of Mountings: As required to connect linkage of each damper in multiple-damper assembly.
D. Damper Hardware:
1. Zinc-plated, die-cast core with dial and handle, made of 3/32-inch-thick zinc-plated steel, and a 3/4-inch hexagon locking nut.
2. Include center hole to suit damper operating-rod size.
3. Include elevated platform for insulated duct mounting.
2.3 DUCT-MOUNTED ACCESS DOORS
A. Duct-Mounted Access Doors: Fabricate access panels in accordance with SMACNA's "HVAC Duct Construction Standards - Metal and Flexible"; Figure 7-2 (7-2M), "Duct Access Doors and Panels," and Figure 7-3, "Access Doors - Round Duct."
1. Door:
a. Double wall, rectangular.
b. Galvanized sheet metal with insulation fill and thickness as indicated for duct pressure class.
c. 24-gauge-thick galvanized steel or 0.032-inch thick aluminum door panel. d. Vision panel.
e. Hinges and Latches: 1-by-1-inch butt or piano hinge and cam latches. f. Fabricate doors airtight and suitable for duct pressure class.
2. Frame: Galvanized sheet steel, with bend-over tabs and foam gaskets. a. 24-gauge-thick galvanized steel or 0.032-inch-thick aluminum frame.
3. Number of Hinges and Locks:
a. Access Doors Less Than 12 Inches Square: No hinges and two sash locks. b. Access Doors up to 18 Inches Square: Two hinges and two sash locks. c. Access Doors up to 24 by 48 Inches: Three hinges and two compression latches with outside and inside handles.
d. Access Doors Larger Than 24 by 48 Inches: Four hinges and two compression latches with outside and inside handles.
B. Pressure Relief Access Door:
1. Door and Frame Material: Galvanized sheet steel.
a. 24-gauge-thick galvanized steel or 0.032-inch-thick aluminum door panel.
2. Door: Single wall with metal thickness applicable for duct pressure class.
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AIR DUCT ACCESSORIES
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3. Operation: Open outward for positive-pressure ducts and inward for negative-pressure ducts.
4. Factory set at 3.0 to 8.0 inches wg
5. Doors close when pressures are within set-point range.
6. Hinge: Continuous piano.
7. Latches: Cam.
8. Seal: Neoprene or foam rubber.
9. Insulation Fill: 1-inch- thick, fibrous-glass or polystyrene-foam board.
2.4 FLEXIBLE CONNECTORS
A. Fire-Performance Characteristics: Adhesives, sealants, fabric materials, and accessory materials shall have flame-spread index not exceeding 25 and smoke-developed index not exceeding 50 when tested in accordance with ASTM E84.
B. Airstream Surfaces: Surfaces in contact with the airstream shall comply with requirements in ASHRAE 62.1.
C. Materials: Flame-retardant or noncombustible fabrics.
D. Coatings and Adhesives: Comply with UL 181, Class 1.
E. Metal-Edged Connectors: Factory fabricated with a fabric strip 3-1/2 wide attached to two strips of 2-3/4-inch-wide, 0.028-inch thick, galvanized sheet steel or 0.032-inch-thick aluminum sheets.
Provide metal compatible with connected ducts.
F. Indoor System, Flexible Connector Fabric: Glass fabric double coated with neoprene.
1. Minimum Weight: 26 oz./sq. yd
2. Tensile Strength: 480 lbf/inch in the warp and 360 lbf/inch in the filling.
3. Service Temperature: Minus 40 to plus 200 deg F
2.5 DUCT ACCESSORY HARDWARE
A. Instrument Test Holes: Cast iron or cast aluminum to suit duct material, including screw cap and gasket. Size to allow insertion of pitot tube and other testing instruments and of length to suit duct-insulation thickness.
B. Adhesives: High strength, quick setting, neoprene based, waterproof, and resistant to gasoline and grease.
2.6 MATERIALS
A. Galvanized Sheet Steel: Comply with ASTM A653/A653M.
1. Galvanized Coating Designation: G60
2. Exposed-Surface Finish: Mill phosphatized.
B. Stainless Steel Sheets: Comply with ASTM A480/A480M, Type 304, and having a No. 2 finish for concealed ducts
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C. Aluminum Sheets: Comply with ASTM B209, Alloy 3003, Temper H14; with mill finish for concealed ducts and standard, one-side bright finish for exposed ducts.
D. Extruded Aluminum: Comply with ASTM B221, Alloy 6063, Temper T6.
E. Reinforcement Shapes and Plates: Galvanized-steel reinforcement where installed on galvanized sheet metal ducts; compatible materials for aluminum and stainless steel ducts.
F. Tie Rods: Galvanized steel, 1/4-inch minimum diameter for lengths 36 inches or less; 3/8-inch minimum diameter for lengths longer than 36 inches.
PART 3 - EXECUTION
3.1 INSTALLATION
A. Install duct accessories in accordance with applicable details in SMACNA's "HVAC Duct Construction Standards - Metal and Flexible" for metal ducts and in NAIMA AH116 for fibrousglass ducts.
B. Install duct accessories of materials suited to duct materials; use galvanized-steel accessories in galvanized-steel and fibrous-glass ducts, stainless steel accessories in stainless steel ducts, and aluminum accessories in aluminum ducts.
C. Where multiple damper sections are necessary to achieve required dimensions, provide reinforcement to fully support damper assembly when fully closed at full system design static pressure.
D. Install volume dampers at points on supply, return, and exhaust systems where branches extend from larger ducts. Where dampers are installed in ducts having duct liner, install dampers with hat channels of same depth as liner, and terminate liner with nosing at hat channel.
1. Install steel volume dampers in steel ducts.
2. Install aluminum volume dampers in aluminum ducts.
E. Set dampers to fully open position before testing, adjusting, and balancing.
F. Install test holes at fan inlets and outlets and elsewhere as indicated and as needed for testing and balancing.
G. Install duct access doors on sides of ducts to allow for inspecting, adjusting, and maintaining accessories and equipment at the following locations:
1. On both sides of duct coils.
2. Upstream and downstream from duct filters.
3. At outdoor-air intakes and mixed-air plenums.
4. At drain pans and seals.
5. Downstream from manual volume dampers, control dampers, backdraft dampers, and equipment.
6. At each change in direction and at maximum [50-ft. (15-m)] <Insert value> spacing.
7. Elsewhere as indicated.
H. Install access doors with swing against duct static pressure.
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ROSEVILLE AQUATICS COMPLEX RENOVATION
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AIR DUCT ACCESSORIES
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I. Access Door Sizes:
1. One-Hand or Inspection Access: 8 by 5 inches
2. Two-Hand Access: 12 by 6 inches
3. Head and Hand Access: 18 by 10 inches
4. Head and Shoulders Access: 21 by 14 inches
5. Body Access: 25 by 14 inches
6. Body plus Ladder Access: 25 by 17 inches
J. Label access doors according to Section 230553 "Identification for HVAC Piping and Equipment" to indicate the purpose of access door.
K. Install flexible connectors to connect ducts to equipment.
L. For fans developing static pressures of 5 inches wg and more, cover flexible connectors with loaded vinyl sheet held in place with metal straps.
M. Install duct test holes where required for testing and balancing purposes.
N. Install thrust limits at centerline of thrust, symmetrical on both sides of equipment. Attach thrust limits at centerline of thrust and adjust to a maximum of 1/4-inch movement during start and stop of fans.
3.2 FIELD QUALITY CONTROL
A. Tests and Inspections:
1. Operate dampers to verify full range of movement.
2. Inspect locations of access doors, and verify that size and location of access doors are adequate to perform required operation.
3. Operate fire, smoke, and combination fire and smoke dampers to verify full range of movement and that proper heat-response device is installed.
4. Inspect turning vanes for proper and secure installation, and verify that vanes do not move or rattle.
5. Operate remote damper operators to verify full range of movement of operator and damper.
END OF SECTION 233300
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ROSEVILLE AQUATICS COMPLEX RENOVATION
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HVAC POWER VENTILATORS
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SECTION 233423
HVAC POWER VENTILATORS
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Ceiling-mounted ventilators.
1.2 ACTION SUBMITTALS
A. Product Data: For each type of product.
1.3 INFORMATIONAL SUBMITTALS
A. Seismic Qualification Data: For fans, accessories, and components, from manufacturer.
B. Product Certificates: Submit certificates that specified equipment will withstand required wind forces, from manufacturer.
C. Field quality-control reports.
1.4 CLOSEOUT SUBMITTALS
A. Operation and maintenance data.
PART 2 - PRODUCTS
2.1 PERFORMANCE REQUIREMENTS
A. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, by an NRTL, and marked for intended location and application.
B. NFPA Compliance: Comply with NFPA 90A for design, fabrication, and installation of unit components.
C. ASHRAE 62.1 Compliance: Applicable requirements in ASHRAE 62.1, Section 5 - "Systems and Equipment" and Section 7 - "Construction and Startup."
D. ASHRAE/IES 90.1 Compliance: Applicable requirements in ASHRAE/IES 90.1, Section 6 - "Heating, Ventilating, and Air-Conditioning."
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HVAC POWER VENTILATORS
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E. Seismic Performance: HVAC power ventilators shall withstand the effects of earthquake motions determined according to ASCE/SEI 7. See Section 230548 "Vibration and Seismic Controls for HVAC."
1. The term "withstand" means "the unit will remain in place without separation of any parts from the device when subjected to the seismic forces specified
2. Component Importance Factor: 1.0
F. Capacities and Characteristics:
1. Airflow: 510 cfm
2. Total Static Pressure: 0.35 inches wg.
3. Drive Type: Direct
4. Electrical Characteristics:
a. Volts: 120 V.
b. Phase: Single
c. Hertz: 60
5. Accessories
a. Backdraft damper
b. Interconnection duct
c. Inherent thermal motor protection
d. Roof cap.
2.2 CEILING-MOUNTED VENTILATORS
A. Housing: Steel, lined with acoustical insulation.
B. Fan Wheel: Centrifugal wheels directly mounted on motor shaft. Fan shrouds, motor, and fan wheel removable for service.
C. Back-draft damper: Integral.
D. Grille: Louvered grille with flange on intake and thumbscrew or spring retainer attachment to fan housing.
E. Electrical Requirements: Junction box for electrical connection on housing and receptacle for motor plug-in.
F. Accessories:
1. Manufacturer's standard roof jack or wall cap, and transition fittings.
2.3 MOTORS
A. Comply with NEMA designation, temperature rating, service factor, and efficiency requirements for motors specified in Section 230500 "Common Work Results for HVAC."
1. Motor Sizes: Minimum size as indicated. If not indicated, large enough so driven load will not require motor to operate in service factor range above 1.0.
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HVAC POWER VENTILATORS
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2.4 SOURCE QUALITY CONTROL
A. AMCA Certification for Fan Sound Performance Rating: Test, rate, and label in accordance with AMCA 311..
B. AMCA Certification for Fan Energy Index (FEI): Test, rate, and label in accordance with AMCA 211.
C. UL Standards: Power ventilators shall comply with UL 705.
PART 3 - EXECUTION
3.1 INSTALLATION, GENERAL
A. Install power ventilators level and plumb.
B. Equipment Mounting:
1. Ceiling Units: Suspend units from structure; use steel wire or metal straps.
2. Comply with requirements for vibration isolation and seismic-control devices specified in Section 230548 "Vibration and Seismic Controls for HVAC." C. Install units with clearances for service and maintenance.
D. Label units according to requirements specified in Section 230553 "Identification for HVAC Piping and Equipment."
3.2 DUCTWORK CONNECTIONS
A. Drawings indicate general arrangement of ducts and duct accessories. Make final duct connections with flexible connectors. Flexible connectors are specified in Section 233300 "Air Duct Accessories."
3.3 ELECTRICAL CONNECTIONS
A. Connect wiring according to Section 260519 "Low-Voltage Electrical Power Conductors and Cables."
B. Ground equipment according to Section 260526 "Grounding and Bonding for Electrical Systems." C. Install electrical devices furnished by manufacturer, but not factory mounted, according to NFPA 70 and NECA 1.
1. Nameplate shall be laminated acrylic or melamine plastic signs with a black background and engraved white letters at least 1/2 inch high.
3.4 CONTROL CONNECTIONS
A. Install control and electrical power wiring to field-mounted control devices.
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HVAC POWER VENTILATORS
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3.5 STARTUP SERVICE:
A. Perform startup service.
1. Complete installation and startup checks in accordance with manufacturer's written instructions.
2. Verify that shipping, blocking, and bracing are removed.
3. Verify that unit is secure on mountings and supporting devices and that connections to ducts and electrical components are complete. Verify that proper thermal-overload protection is installed in motors, starters, and disconnect switches.
4. Verify that cleaning and adjusting are complete.
5. For direct-drive fans, verify proper motor rotation direction and verify fan wheel free rotation and smooth bearing operation.
6. For belt-drive fans, disconnect fan drive from motor, verify proper motor rotation direction, and verify fan wheel free rotation and smooth bearing operation. Reconnect fan drive system, align and adjust belts, and install belt guards.
7. Adjust belt tension.
8. Adjust damper linkages for proper damper operation.
9. Verify lubrication for bearings and other moving parts.
10. Verify that manual and automatic volume control and fire and smoke dampers in connected ductwork systems are in fully open position.
11. Disable automatic temperature-control operators, energize motor and confirm proper motor rotation and unit operation, adjust fan to indicated rpm, and measure and record motor voltage and amperage.
12. Shut unit down and reconnect automatic temperature-control operators.
13. Remove and replace malfunctioning units and retest as specified above.
3.6 ADJUSTING
A. Adjust damper linkages for proper damper operation.
B. Adjust belt tension.
C. Lubricate bearings.
D. Comply with requirements in Section 230593 "Testing, Adjusting, and Balancing for HVAC."
3.7 CLEANING
A. After completing system installation and testing, adjusting, and balancing and after completing startup service, clean fans internally to remove foreign material and construction dirt and dust.
3.8 FIELD QUALITY CONTROL
A. Testing Agency: Contractor will engage a qualified testing agency to perform tests and inspections.
B. Perform tests and inspections
1. Fan Operational Test: After electrical circuitry has been energized, start units to confirm proper motor rotation and unit operation.
2. Test and adjust controls and safeties.
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HVAC POWER VENTILATORS
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3. Fans and components will be considered defective if they do not pass tests and inspections.
4. Prepare test and inspection reports.
3.9 DEMONSTRATION
A. Train Owner's maintenance personnel to adjust, operate, and maintain centrifugal fans.
END OF SECTION 233423
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REGISTERS AND GRILLES
233713.23 - 1
SECTION 23 37 13
REGISTERS AND GRILLES
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Fixed face grilles
1.2 ACTION SUBMITTALS
A. Product Data: For each type of product.
PART 2 - PRODUCTS
2.1 GRILLES
A. Fixed Face Grille
1. Material: Aluminum
2. Finish: Baked enamel, white
3. Face Arrangement: Egg crate
4. Core Construction: Integral
5. Neck: Per plan
6. Mounting: Countersunk screw
PART 3 - EXECUTION
3.1 INSTALLATION
A. Install registers and grilles level and plumb.
B. Outlets and Inlets Locations: Drawings indicate general arrangement of ducts, fittings, and accessories. Air outlet and inlet locations have been indicated to achieve design requirements for air volume, noise criteria, airflow pattern, throw, and pressure drop. Make final locations where indicated, as much as practical. For units installed in lay-in ceiling panels, locate units in the center of panel. Where architectural features or other items conflict with installation, notify Owner’s Representative for a determination of final location.
C. Install registers and grilles with airtight connections to ducts and to allow service and maintenance of dampers, air extractors, and fire dampers.
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REGISTERS AND GRILLES
233713.23 - 2
3.2 ADJUSTING
A. After installation, adjust registers and grilles to air patterns indicated, or as directed, before starting air balancing.
END OF SECTION 233713.23
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ROSEVILLE AQUATICS COMPLEX RENOVATION
May 4, 2026
VARIABLE-REFRIGERANT-FLOW HVAC SYSTEMS
238129 - 1
SECTION 23 81 29
VARIABLE-REFRIGERANT-FLOW HVAC SYSTEMS
1.1 SUMMARY
A. Section Includes: VRF HVAC systems.
1. Indoor, exposed, wall-mounted units.
2. Outdoor, air-source, heat pump units.
3. System controls.
4. System refrigerant and oil.
5. System condensate drain piping.
6. System refrigerant piping.
7. Metal hangers and supports.
8. Fastener systems.
9. Miscellaneous support materials.
10. Piping and tubing insulation.
11. System control cable and raceways.
1.2 DEFINITIONS
A. Air-Conditioning System Operation: System capable of operation with all zones in cooling only.
B. Heat-Pump System Operation: System capable of operation with all zones in either heating or cooling, but not with simultaneous heating and cooling zones that transfer heat between zones.
C. Heat Recovery System Operation: System capable of operation with simultaneous heating and cooling zones that transfer heat between zones.
D. HRCU: Heat Recovery Control Unit. HRCUs are used in heat recovery VRF HVAC systems to manage and control refrigerant between indoor units to provide simultaneous heating and cooling zones. "Heat Recovery Control Unit" is the term used by ASHRAE for what different manufacturers term as branch circuit controller, branch selector box, changeover box, flow selector unit, mode change unit, and other such terms.
E. Low Voltage: As defined in NFPA 70 for circuits and equipment operating at less than 50 V or for remote-control, signaling power-limited circuits.
F. Plenum: A space forming part of the air distribution system to which one or more air ducts are connected. An air duct is a passageway, other than a plenum, for transporting air to or from heating, ventilating, or air-conditioning equipment.
G. Three-Pipe System Design: One high pressure refrigerant vapor line, one low pressure refrigerant vapor line, and one refrigerant liquid line connect a single outdoor unit or multiple manifold outdoor units in a single system to associated system HRCUs. One liquid line and refrigerant vapor line connect HRCUs to associated indoor units.
H. Two-Pipe System Design: One refrigerant vapor line and one refrigerant liquid line connect a single outdoor unit or multiple manifold outdoor units in a single system to associated system HRCUs. One refrigerant liquid line and refrigerant vapor line connect HRCUs to associated indoor units. HRCUs used in two pipe systems act as an intermediate heat exchanger and include For Council Approval
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VARIABLE-REFRIGERANT-FLOW HVAC SYSTEMS
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diverting valves and gas/liquid separators to move high and low pressure refrigerant between indoor units.
I. VRF: Variable refrigerant flow.
1.3 ACTION SUBMITTALS
A. Product data.
1.4 INFORMATIONAL SUBMITTALS
A. Product Certificates: For each type of product.
B. Product test reports.
C. Source quality-control reports.
D. Field quality-control reports.
E. Sample warranties.
1.5 CLOSEOUT SUBMITTALS
A. Operation and maintenance data.
B. Software and Firmware Operational Documentation:
1. Software operating and upgrade manuals.
2. Program Software Backup: On CD or DVD, USB media, or approved cloud storage platform, complete with data files.
3. Device address list.
4. Printout of software application and graphic screens.
1.6 QUALITY ASSURANCE
A. Factory-Authorized Service Representative Qualifications:
1. Authorized representative of, and trained by, VRF HVAC system manufacturer.
2. In-place facility located within 100 miles of Project.
3. Demonstrated past experience with products being installed for period within three consecutive years before time of bid.
4. Demonstrated past experience on five projects of similar complexity, scope, and value. a. Each person assigned to Project shall have demonstrated past experience.
5. Staffing resources of competent and experienced full-time employees that are assigned to execute work according to schedule.
6. Service and maintenance staff assigned to support Project during warranty period.
7. Product parts inventory to support ongoing system operation for a period of not less than five years after Substantial Completion.
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8. VRF HVAC system manufacturer's backing to take over execution of Work if necessary to comply with requirements indicated. Include Project-specific written letter, signed by manufacturer's corporate officer, if requested.
B. Installer Qualifications: An entity that employs installers and supervisors who are trained and approved by VRF HVAC system manufacturer.
1. Each employee shall be certified by manufacturer for proper installation of systems, including, but not limited to, equipment, piping, controls, and accessories indicated and furnished for installation.
2. Installer certification shall be valid and current for duration of Project.
3. Retain copies of Installer certificates on-site and make available on request.
4. Each person assigned to Project shall have demonstrated past experience. a. Demonstrated past experience with products being installed for period within three consecutive years before time of bid.
b. Demonstrated past experience on five projects of similar complexity, scope, and value.
C. ISO Compliance: System equipment and components furnished by VRF HVAC system manufacturer shall be manufactured in an ISO 9001 and ISO 14001 facility.
1.7 WARRANTY
A. Manufacturer's Warranty: Manufacturer agrees to repair or replace equipment and components that fail(s) in materials or workmanship within specified warranty period.
1. Warranty Period:
a. For Compressor: Seven year(s) from date of Substantial Completion. b. For Parts, Including Controls: Five year(s) from date of Substantial Completion. c. For Labor: Five year(s) from date of Substantial Completion.
PART 2 - PRODUCTS
2.1 MANUFACTURERS
A. Mitsubishi Trane
2.2 SYSTEM DESCRIPTION
A. Direct-expansion (DX) VRF HVAC system(s) with variable capacity in response to varying cooling and heating loads. System shall consist of multiple indoor units, outdoor unit(s), piping, controls, and electrical power to make complete operating system(s) complying with requirements indicated.
1. Two-pipe system design.
2. System(s) operation, heat pump as indicated on Drawings.
3. Each system with one refrigerant circuit shared by all indoor units connected to system.
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VARIABLE-REFRIGERANT-FLOW HVAC SYSTEMS
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B. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application.
C. AHRI Compliance: System and equipment performance certified according to AHRI 1230 and products listed in AHRI directory
D. ASHRAE Compliance:
1. ASHRAE 15: For safety code for mechanical refrigeration.
2. ASHRAE 62.1: For indoor air quality.
3. ASHRAE/IES 90.1 Compliance: For system and component energy efficiency.
E. UL Compliance: Comply with UL 1995.
2.3 PERFORMANCE REQUIREMENTS
A. Service Access:
1. Provide and document service access requirements.
2. Locate equipment, system isolation valves, and other system components that require service and inspection in easily accessible locations. Avoid locations that are difficult to access if possible.
3. Where serviceable components are installed behind walls and above inaccessible ceilings, provide finished assembly with access doors or panels to gain access. Properly size the openings to allow for service, removal, and replacement.
4. If less than full and unrestricted access is provided, locate components within an 18-inch (450-mm) reach of the finished assembly.
5. Where ladder access is required to service elevated components, provide an installation that provides for sufficient access within ladder manufacturer's written instructions for use.
6. Comply with OSHA regulations.
B. System Design and Installation Requirements:
1. Design and install systems indicated according to manufacturer's recommendations and written instructions.
2. Where manufacturer's requirements differ from requirements indicated, contact Owner’s Representative for direction. The most stringent requirements should apply unless otherwise directed in writing by Owner’s Representative.
C. Isolation of Equipment: Provide isolation valves to isolate each indoor unit and outdoor unit for service, removal, and replacement without interrupting system operation.
D. System Capacity Ratio: The sum of connected capacity of all indoor units shall be within the following range of outdoor-unit rated capacity:
1. Not less than 50 percent.
2. Not more than 130 percent.
3. Range acceptable to manufacturer.
E. System Turndown: Stable operation down to 20 percent of outdoor-unit capacity.
F. System Auto Refrigerant Charge: Each system shall have an automatic refrigerant charge function to ensure the proper amount of refrigerant is installed in system.
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G. Outdoor Conditions:
1. Suitable for outdoor ambient conditions encountered. a. Design equipment and supports to withstand wind loads of governing code b. Provide corrosion-resistant coating for components and supports where located in coastal or industrial climates that are known to be harmful to materials and finishes.
2. Maximum System Operating Outdoor Temperature: See Drawings
3. Minimum System Operating Outdoor Temperature: See Drawings H. Seismic Performance: VRF HVAC system(s) shall withstand the effects of earthquake motions determined according to ASCE/SEI 7
I. Sound Performance: Sound levels generated by operating HVAC equipment shall be within requirements indicated.
1. Indoor: See Drawings
2. Outdoor: See Drawings
J. Thermal Movements: Allow for controlled thermal movements from ambient, surface, and system temperature changes.
K. Capacities and Characteristics: As indicated on Drawings.
2.4 INDOOR, EXPOSED, WALL-MOUNTED UNITS
A. Description: Factory-assembled complete unit with components, piping, wiring, and controls required for mating to piping, power, and controls field connections.
B. Cabinet:
1. Material: Painted steel, or coated steel frame covered by a plastic cabinet, with an architectural acceptable finish suitable for tenant occupancy on exposed surfaces.
2. Mounting: Manufacturer-designed provisions for field installation.
3. Internal Access: Removable panels of adequate size for field access to internal components for inspection, cleaning, service, and replacement.
C. DX Coil Assembly:
1. Coil Casing: Aluminum, galvanized, or stainless steel.
2. Coil Fins: Aluminum, mechanically bonded to tubes, with arrangement required by performance.
3. Coil Tubes: Copper, of diameter and thickness required by performance.
4. Expansion Valve: Electronic modulating type with linear or proportional characteristics.
5. Unit Internal Tubing: Copper tubing with brazed joints.
6. Unit Internal Tubing Insulation: Manufacturer's standard insulation, of thickness to prevent condensation.
7. Field Piping Connections: Manufacturer's standard.
8. Factory Charge: Dehydrated air or nitrogen.
9. Testing: Factory pressure tested and verified to be without leaks.
D. Drain Assembly:
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1. Pan: Non-ferrous material, with bottom sloped to low point drain connection.
2. Condensate Removal: Gravity.
a. If a floor drain is not available at unit, provide unit with field-installed condensate pump accessory.
3. Field Piping Connection: Non-ferrous material
E. Fan and Motor Assembly:
1. Fan(s):
a. Direct-drive arrangement.
b. Single or multiple fans connected to a common motor shaft and driven by a single motor.
c. Fabricated from non-ferrous components or ferrous components with corrosion protection finish.
d. Wheels statically and dynamically balanced.
2. Motor: Brushless dc or electronically commutated with permanently lubricated bearings.
3. Motor Protection: Integral protection against thermal, overload, and voltage fluctuations.
4. Speed Settings and Control: Two (low, high), three (low, medium, high), or more than three speed settings or variable speed with a speed range of least 50 percent.
5. Vibration Control: Integral isolation to dampen vibration transmission.
F. Filter Assembly:
1. Access: Front, to accommodate filter replacement without the need for tools.
2. Washable Media: Manufacturer's standard filter with antimicrobial treatment.
G. Grille Assembly: Manufacturer's standard discharge grille in top or front face of unit cabinet.
H. Unit Accessories:
I. Unit Controls:
1. Enclosure: Manufacturer's standard, and suitable for indoor locations.
2. Factory-Installed Controller: Configurable digital control.
J. Unit Electrical:
1. Enclosure: Manufacturer's standard, and suitable for indoor locations.
2. Field Connection: Single point connection to power entire unit and integral controls.
3. Disconnecting Means: Factory-mounted circuit breaker or switch, complying with NFPA 70.
4. Control Transformer: Manufacturer's standard. Coordinate requirements with field power supply.
5. Wiring: Manufacturer's standard with each connection labeled and corresponding to a unitmounted wiring diagram.
6. Raceways: Enclose line voltage wiring in raceways to comply with NFPA 70.
2.5 SYSTEM CONTROLS
A. General Requirements:
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1. Network: Indoor units and outdoor units shall include integral controls and connect through a manufacturer-selected control network.
2. Network Communication Protocol: Manufacturer proprietary or open control communication between interconnected units.
3. Operator Interface:
a. Operators shall interface with system and unit controls through the following:
1) Operator interfaces integral to controllers.
2) Owner-furnished PC connected to central controller(s). 3) Web interface through web browser software.
4) Integration with Building Automation System.
b. Users shall be capable of interface with controllers for control of indoor units to extent privileges are enabled. Control features available to users shall include the following:
1) On/off control.
2) Temperature set-point adjustment.
B. Wired Controllers for Indoor Units:
1. Single controller capable of controlling multiple indoor units as group.
2. Auto Timeout Touch Screen LCD: Timeout duration shall be adjustable.
3. Multiple Language: English
4. Temperature Units: Fahrenheit
5. On/Off: Turns indoor unit on or off.
6. Hold: Hold operation settings until hold is released.
7. Operation Mode: Cool, Heat, Auto, Dehumidification, Fan Only, and Setback.
8. Temperature Display: 1-degree increments.
9. Temperature Set-Point: Separate set points for Cooling, Heating, and Setback. Adjustable in 1-degree increments
10. Relative Humidity Display: 1 percent increments.
11. Relative Humidity Set-Point: Adjustable in 1 percent increments
12. Fan Speed Setting: Select between available options furnished with the unit.
13. Airflow Direction Setting: If applicable to unit, select between available options furnished with the unit.
14. Seven-day programmable operating schedule with five or more events per day. Operations shall include On/Off, Operation Mode, and Temperature Set-Point.
15. Auto Off Timer: Operates unit for an adjustable time duration and then turns unit off.
16. Occupancy detection.
17. Service Notification Display: "Filter"
18. Service Run Tests: Limit use by service personnel to troubleshoot operation.
19. Error Code Notification Display: Used by service personnel to troubleshoot abnormal operation and equipment failure.
20. User and Service Passwords: Capable of preventing adjustments by unauthorized users.
21. Setting stored in nonvolatile memory to ensure that settings are not lost if power is lost.
Battery backup for date and time only.
22. Low-voltage power required for controller shall be powered through non-polar connections to indoor unit.
C. Wireless Controllers for Indoor Units:
1. Wireless Communication:
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a. Controller communicates to remote-mounted receiver that is wired to indoor unit(s). 1) Include receivers with wireless controllers as required to complete installation. 2) Low-voltage power required for receivers shall be powered through non-polar connections to indoor unit.
b. One wireless controller shall be capable of communicating with one or multiple receivers to control one or multiple indoor units as a group.
2. Controller Battery Life: Three years.
3. Auto Timeout Touch Screen LCD: Timeout duration shall be adjustable.
4. Multiple Language: English
5. Temperature Units: Fahrenheit
6. On/Off: Turns indoor unit on or off.
7. Hold: Hold operation settings until hold is released.
8. Operation Mode: Cool, Heat, Auto, Dehumidification, Fan Only, and Setback.
9. Temperature Display: 1-degree increments.
10. Temperature Set-Point: Separate set points for Cooling, Heating, and Setback. Adjustable in 1-degree increments
11. Relative Humidity Display: 1 percent increments.
12. Relative Humidity Set-Point: Adjustable in 1 percent increments
13. Fan Speed Setting: Select between available options furnished with the unit.
14. Airflow Direction Setting: If applicable to unit, select between available options furnished with the unit.
15. Seven-day programmable operating schedule with five or more events per day. Operations shall include On/Off, Operation Mode, and Temperature Set-Point.
16. Auto Off Timer: Operates unit for an adjustable time duration and then turns unit off.
17. Occupancy detection.
18. Service Notification Display: "Filter"
19. Service Run Tests: Limit use by service personnel to troubleshoot operation.
20. Error Code Notification Display: Used by service personnel to troubleshoot abnormal operation and equipment failure.
21. User and Service Passwords: Capable of preventing adjustments by unauthorized users.
22. Setting stored in non-volatile memory to ensure that settings are not lost if power is lost.
Battery for date and time only.
2.6 SYSTEM REFRIGERANT AND OIL
A. Refrigerant:
1. As required by VRF HVAC system manufacturer for system to comply with performance requirements indicated.
2. ASHRAE 34, Class A1 refrigerant classification.
3. R-410a
B. Oil:
1. As required by VRF HVAC system manufacturer and to comply with performance requirements indicated.
2.7 SYSTEM CONDENSATE DRAIN PIPING
A. If more than one material is listed, material selection is Contractor's option.
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B. Copper Tubing:
1. Drawn-Temper Tubing: According to ASTM B88, Type L or Type DWV according to ASTM B306.
2. Wrought-Copper Fittings: ASME B16.22.
3. Wrought-Copper Unions: ASME B16.22.
4. Solder Filler Metals: ASTM B32, lead-free alloys, and water-flushable flux according to ASTM B813.
C. CPVC plastic pipe according to ASTM F441/F441M, Schedule 40, with socket-type pipe fittings according to ASTM F438 and solvent cement according to ASTM F493.
D. PVC plastic pipe according to ASTM D1785, Schedule 40, with socket-type pipe fittings according to ASTM D2466 and solvent cement according to ASTM D2564, primer according to ASTM F656.
2.8 SYSTEM REFRIGERANT PIPING
A. Comply with requirements in Section 232300 "Refrigerant Piping" for system piping requirements.
B. Refrigerant Piping:
1. Copper Tube: ASTM B280, Type ACR
2. Wrought-Copper Fittings: ASME B16.22.
3. Brazing Filler Metals: AWS A5.8/A5.8M.
C. Refrigerant Tubing Kits:
1. Furnished by VRF HVAC system manufacturer.
2. Factory-rolled and -bundled, soft-copper tubing with tubing termination fittings at each end.
3. Standard one-piece length for connecting to indoor units.
4. Pre-insulated with flexible elastomeric insulation of thickness to comply with governing energy code and sufficient to eliminate condensation.
5. Factory Charge: Dehydrated air or nitrogen
D. Divided-Flow Specialty Fittings: Where required by VRF HVAC system manufacturer for proper system operation, VRF HVAC system manufacturer shall furnish specialty fittings with identification and instructions for proper installation by Installer.
E. Refrigerant Isolation Ball Valves:
1. Description: Uni-body full port design, rated for maximum system temperature and pressure, and factory tested under pressure to ensure tight shutoff. Designed for valve operation without removing seal cap.
2. Seals: Compatible with system refrigerant and oil. Seal service life of at least 20 years.
3. Valve Connections: Flare or sweat depending on size.
2.9 METAL HANGERS AND SUPPORTS
A. Copper Tube Hangers:
1. Description: MSS SP-58, Types 1 through 58, copper-coated-steel, factory-fabricated components.
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2. Hanger Rods: Continuous-thread rod, nuts, and washer made of galvanized or coppercoated steel B. Plastic Pipe Hangers:
1. Description: MSS SP-58, Types 1 through 58, galvanized-steel, factory-fabricated components.
2. Hanger Rods: Continuous-thread rod, nuts, and washer made of galvanized steel
2.10 FASTENER SYSTEMS
A. Powder-Actuated Fasteners: Threaded, zinc-coated steel stud, for use in hardened portland cement concrete with pull-out, tension, and shear capacities appropriate for supported loads and building materials where used.
B. Mechanical-Expansion Anchors: Insert-wedge-type anchors, for use in hardened portland cement concrete; with pull-out, tension, and shear capacities appropriate for supported loads and building materials where used.
1. Indoor Applications: Zinc-coated steel.
2. Outdoor Applications: Stainless steel.
2.11 MISCELLANEOUS SUPPORT MATERIALS
A. Grout: ASTM C1107, factory-mixed and -packaged, dry, hydraulic-cement, nonshrink and nonmetallic grout; suitable for interior and exterior applications.
1. Properties: Nonstaining, noncorrosive, and nongaseous.
2. Design Mix: 5000-psi, 28-day compressive strength.
B. Structural Steel: ASTM A36/A36M, carbon-steel plates, shapes, and bars; galvanized.
C. Threaded Rods: Continuously threaded. Zinc-plated steel or galvanized steel for indoor applications and stainless steel for outdoor applications. Mating nuts and washers of similar material as rods.
2.12 PIPING AND TUBING INSULATION
A. Comply with requirements in Section 230719 "HVAC Piping Insulation" for system piping insulation requirements.
B. Condensate Drain Piping and Tubing Insulation and Jacket Requirements:
1. Flexible Elastomeric Insulation:
a. Closed-cell, sponge- or expanded-rubber materials, complying with ASTM C534, Type I for tubular materials.
b. Indoors: 1/2 inch thick.
c. Outdoors: 1/2 thick.
2. Field-Applied Jacket:
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a. Concealed: None required.
b. Indoors, Exposed to View: None required
c. Outdoors, Exposed to View: None required
C. Refrigerant Tubing Insulation and Jacket Requirements:
1. Flexible Elastomeric Insulation:
a. Closed-cell, sponge- or expanded-rubber materials, complying with ASTM C534, Type I for tubular materials.
b. Indoors: 1 inch thick.
c. Outdoors: 1 inch thick.
2. Field-Applied Jacket:
a. Concealed: None required.
b. Indoors, Exposed to View: None required
c. Outdoors, Exposed to View: None required
D. Flexible Elastomeric Insulation Adhesive: Comply with MIL-A-24179A, Type II, Class I.
2.13 SYSTEM CONTROL CABLE AND RACEWAYS
A. Low-Voltage Control Cabling:
1. Plenum-Rated, Paired Cable: NFPA 70, Type CMP.
B. TIA-485A Network Cabling:
1. Standard Cable: NFPA 70, Type CMG.
2. Plenum-Rated Cable: NFPA 70, Type CMP.
C. Ethernet Network Cabling: TIA-568-C.2 Category 6 cable with RJ-45 connectors.
D. Comply with requirements in Section 260533 "Raceways and Boxes for Electrical Systems" for control wiring and cable raceways.
2.14 MATERIALS
A. Steel:
1. ASTM A36/A36M for carbon structural steel.
2. ASTM A568/A568M for steel sheet.
B. Stainless Steel:
1. Manufacturer's standard grade for casing.
2. Manufacturer's standard type, ASTM A240/A240M for bare steel exposed to airstream or moisture.
C. Galvanized Steel: ASTM A653/A653M.
D. Aluminum: ASTM B209.
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2.15 SOURCE QUALITY CONTROL
A. Factory Tests: Test and inspect factory-assembled equipment.
B. Equipment will be considered defective if it does not pass tests and inspections.
C. Prepare test and inspection reports for historical record. Submit reports only if requested.
PART 3 - EXECUTION
3.1 EQUIPMENT INSTALLATION
A. Clearance:
1. Maintain manufacturer's recommended clearances for service and maintenance.
2. Maintain clearances required by governing code.
B. Loose Components: Install components, devices, and accessories furnished by manufacturer, with equipment, that are not factory mounted.
C. Equipment Restraint Installation: Install equipment with seismic-restraint device. Comply with requirements for seismic-restraint devices specified in Section 230548 "Vibration and Seismic Controls for HVAC."
D. Indoor Unit Installations:
1. Install units to be level and plumb while providing a neat and finished appearance.
2. Unless otherwise required by VRF HVAC system manufacturer, support ceiling-mounted units from structure above using threaded rods; minimum rod size of 3/8 inch
3. Adjust supports of exposed and recessed units to draw units tight to adjoining surfaces.
4. Protect finished surfaces of ceilings, floors, and walls that come in direct contact with units.
Refinish or replaced damaged areas after units are installed.
5. In rooms with ceilings, conceal piping and tubing, controls, and electrical power serving units above ceilings.
6. In rooms without ceiling, arrange piping and tubing, controls, and electrical power serving units to provide a neat and finished appearance.
7. Provide lateral bracing if needed to limit movement of suspended units to not more than
0.25 inch
8. For floor- and wall-mounted units that are exposed, conceal piping and tubing, controls, and electrical power serving units within walls.
9. Attachment: Install hardware for proper attachment to supported equipment.
10. Grouting: Place grout under equipment supports and make bearing surface smooth.
E. Outdoor Unit Installations:
1. Install units to be level and plumb while providing a neat and finished appearance.
2. Install outdoor units on support structures indicated on Drawings.
3.2 GENERAL REQUIREMENTS FOR PIPING AND TUBING INSTALLATION A. Install piping and tubing in concealed locations unless otherwise indicated and except in equipment rooms and service areas.
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B. Install piping and tubing at right angles or parallel to building walls. Diagonal runs are prohibited unless specifically indicated otherwise.
C. Install piping and tubing above accessible ceilings to allow sufficient space for ceiling panel removal.
D. Install piping and tubing to permit valve servicing.
E. Install piping and tubing at indicated slopes.
F. Install piping and tubing free of sags.
G. Install fittings for changes in direction and branch connections.
H. Install piping and tubing to allow application of insulation.
I. Install groups of pipes and tubing parallel to each other, spaced to permit applying insulation with service access between insulated piping and tubing.
J. Install sleeves for piping and tubing penetrations of walls, ceilings, and floors. Comply with requirements for sleeves specified in Section 230500 "Common Work Results for HVAC." K. Install escutcheons for piping and tubing penetrations of walls, ceilings, and floors. Comply with requirements for escutcheons specified in Section 230500 "Common Work Results for HVAC."
3.3 CONDENSATE DRAIN PIPE AND TUBING INSTALLATION
A. General Requirements for Drain Piping and Tubing:
1. Install a union in piping at each threaded unit connection.
2. Install an adjustable stainless steel hose clamp with adjustable gear operator on unit hose connections. Tighten clamp to provide a leak-free installation.
3. If required for unit installation, provide a trap assembly in drain piping to prevent air circulated through unit from passing through drain piping. Comply with more stringent of the following:
a. Details indicated on Drawings.
b. Manufacturer's requirements.
c. Governing codes.
d. In the absence of requirements, comply with requirements of ASHRAE handbooks.
4. Extend drain piping from units with drain connections to drain receptors as indicated on Drawings. If not indicated on Drawings, terminate drain connection at nearest accessible location that is not exposed to view by occupants.
5. Provide each 90-degree change in direction with a Y- or T-fitting. Install a threaded plug connection in the dormant side of fitting or future use as a service cleanout.
B. Gravity Drains:
1. Slope piping from unit connection toward drain termination at a constant slope of not less than two percent.
C. Pumped Drains:
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1. If unit condensate pump or lift mechanism is not included with an integral check valve, install a full-size check valve in each branch pipe near unit connection to prevent backflow into unit.
3.4 REFRIGERANT PIPING AND TUBING INSTALLATION
A. Refrigerant Tubing Kits:
1. Unroll and straighten tubing to suit installation. Deviations in straightness of exposed tubing shall be unnoticeable to observer.
2. Support tubing using hangers and supports indicated at intervals not to exceed 5 ft.
Minimum rod size, 1/4 inch
3. Prepare tubing ends and make mating connections to provide a pressure tight and leakfree installation.
B. Install refrigerant piping according to ASHRAE 15 and governing codes.
C. Select system components with pressure rating equal to or greater than system operating pressure.
D. Install piping as short and direct as possible, with a minimum number of joints and fittings.
E. Arrange piping to allow inspection and service of equipment. Install valves and specialties in accessible locations to allow for service and inspection. Install access doors or panels as specified in Section 083113 "Access Doors and Frames" if valves or equipment requiring maintenance is concealed behind finished surfaces.
F. Install refrigerant piping and tubing in protective conduit where installed belowground.
G. Install refrigerant piping and tubing in rigid or flexible conduit in locations where exposed to mechanical damage.
H. Unless otherwise required by VRF HVAC system manufacturer, slope refrigerant piping and tubing as follows:
1. Install horizontal hot-gas discharge piping and tubing with a uniform slope downward away from compressor.
2. Install horizontal suction lines with a uniform slope downward to compressor.
3. Install traps to entrain oil in vertical runs.
4. Liquid lines may be installed level.
I. When brazing, remove or protect components that could be damaged by heat.
J. Before installation, clean piping, tubing, and fittings to cleanliness level required by VRF HVAC system manufacturer.
K. Joint Construction:
1. Ream ends of tubes and remove burrs.
2. Remove scale, slag, dirt, and debris from inside and outside of tube and fittings before assembly.
3. Construct joints according to AWS's "Brazing Handbook," "Pipe and Tube" Chapter.
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a. Use Type BCuP (copper-phosphorus) alloy for joining copper fittings with copper tubing.
b. Use Type BAg (cadmium-free silver) alloy for joining copper with bronze.
3.5 PIPE AND TUBING INSULATION INSTALLATION
A. Seal longitudinal seams and end joints with manufacturer's recommended adhesive to eliminate openings in insulation that allow passage of air to surface being insulated. Installation to maintain a continuous vapor barrier.
B. Insulation Installation on Pipe Fittings and Elbows:
1. Install mitered sections of pipe insulation.
2. Secure insulation materials and seal seams with manufacturer's recommended adhesive to eliminate openings in insulation that allow passage of air to surface being insulated.
C. Insulation Installation on Valves and Pipe Specialties:
1. Install preformed valve covers manufactured of same material as pipe insulation when available.
2. When preformed valve covers are unavailable, install cut sections of pipe and sheet insulation to valve body. Arrange insulation to permit access to packing and to allow valve operation without disturbing insulation.
3. Secure insulation to valves and specialties and seal seams with manufacturer's recommended adhesive to eliminate openings in insulation that allow passage of air to surface being insulated.
D. Where PVC jackets are indicated, install with 1-inch overlap at longitudinal seams and end joints; for horizontal applications. Seal with manufacturer's recommended adhesive.
1. Apply two continuous beads of adhesive to seams and joints, one bead under lap and the finish bead along seam and joint edge.
E. Where metal jackets are indicated, install with 2-inch overlap at longitudinal seams and end joints.
Overlap longitudinal seams arranged to shed water. Seal end joints with weatherproof sealant recommended by insulation manufacturer. Secure jacket with stainless steel bands 12 inches o.c. and at end joints.
3.6 SOFTWARE
A. Cybersecurity:
1. Software:
a. Coordinate security requirements with IT department
b. Ensure that latest stable software release is installed and properly operating. c. Disable or change default passwords to password using a combination of uppercase and lower letters, numbers, and symbols at least eight characters in length. Record passwords and turn over to party responsible for system operation and administration.
2. Hardware:
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a. Coordinate location and access requirements with IT department b. Enable highest level of wireless encryption that is compatible with Owner's ICT network.
c. Disable dual network connections.
3.7 FIRESTOPPING
A. Comply with requirements in Section 078413 "Penetration Firestopping." B. Comply with TIA-569-D, Annex A, "Firestopping."
C. Comply with BICSI TDMM, "Firestopping" Chapter.
3.8 FIELD QUALITY CONTROL
A. Perform the following tests and inspections with the assistance of manufacturer's service representative:
1. Perform each visual and mechanical inspection and electrical test stated in NETA Acceptance Testing Specification. Certify compliance with test parameters.
2. Leak Test: After installation, charge system and test for leaks. Repair leaks and retest until no leaks exist.
3. Operational Test: After electrical circuitry has been energized, start units to confirm proper motor rotation and unit operation.
4. Test and adjust controls and safeties. Replace damaged and malfunctioning controls and equipment.
B. Refrigerant Tubing Positive Pressure Testing:
1. Comply with more stringent of VRF HVAC system manufacturer's requirements and requirements indicated.
2. After completion of tubing installation, pressurize tubing systems to a test pressure of not less than 1.2 times VRF HVAC system operating pressure, but not less than 600 psig, using dry nitrogen
3. Successful testing shall maintain a test pressure for a continuous and uninterrupted period of 24 hours. Allowance for pressure changes attributed to changes in ambient temperature are acceptable.
4. Prepare test report to record the following information for each test:
a. Name of person starting test, company name, phone number, and e-mail address. b. Name of manufacturer's service representative witnessing test, company name, phone number, and e-mail address.
c. Detailed description of extent of tubing tested.
d. Date and time at start of test.
e. Test pressure at start of test.
f. Outdoor temperature at start of test.
g. Name of person ending test, company name, phone number, and e-mail address. h. Date and time at end of test.
i. Test pressure at end of test.
j. Outdoor temperature at end of test.
k. Remarks:
5. Submit test reports for Project record.
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C. Refrigerant Tubing Evacuation Testing:
1. Comply with more stringent of VRF HVAC system manufacturer's requirements and requirements indicated.
2. After completion of tubing positive-pressure testing, evacuate tubing systems to a pressure of 500 microns.
3. Successful testing shall maintain a test pressure for a continuous and uninterrupted period of one hour(s) with no change.
4. Prepare test report to record the following information for each test:
a. Name of person starting test, company name, phone number, and e-mail address. b. Name of manufacturer's service representative witnessing test, company name, phone number, and e-mail address.
c. Detailed description of extent of tubing tested.
d. Date and time at start of test.
e. Test pressure at start of test.
f. Outdoor temperature at start of test.
g. Name of person ending test, company name, phone number, and e-mail address. h. Date and time at end of test.
i. Test pressure at end of test.
j. Outdoor temperature at end of test.
k. Remarks:
5. Submit test reports for Project record.
6. Upon successful completion of evacuation testing, system shall be charged with refrigerant.
D. System Refrigerant Charge:
1. Using information collected from the refrigerant tubing evacuation testing, system Installer shall consult variable refrigerant system manufacturer to determine the correct system refrigerant charge.
2. Installer shall charge system following VRF HVAC system manufacturer's written instructions.
3. System refrigerant charging shall be witnessed by system manufacturer's representative.
4. Total refrigerant charge shall be recorded and permanently displayed at the system's outdoor unit.
E. Products will be considered defective if they do not pass tests and inspections.
F. Prepare test and inspection reports.
3.9 STARTUP SERVICE
A. Engage a VRF HVAC system manufacturer's service representative to perform system(s) startup service.
1. Service representative shall be an employee or a factory-trained and -authorized service representative of VRF HVAC system manufacturer.
2. Complete startup service of each separate system.
3. Complete system startup service according to manufacturer's written instructions.
B. Startup checks shall include, but not be limited to, the following:
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1. Check control communications of equipment and each operating component in system(s).
2. Check each indoor unit's response to demand for cooling and heating.
3. Check each indoor unit's response to changes in airflow settings.
4. Check each indoor unit and outdoor unit for proper condensate removal.
5. Check sound levels of each indoor and outdoor unit.
C. Installer shall accompany manufacturer's service representative during startup service and provide manufacturer's service representative with requested documentation and technical support during startup service.
1. Installer shall correct deficiencies found during startup service for reverification.
D. System Operation Report:
1. After completion of startup service, manufacturer shall issue a report for each separate system.
2. Report shall include complete documentation describing each startup check, the result, and any corrective action required.
3. Manufacturer shall electronically record not less than two hours of continuous operation of each system and submit with report for historical reference. a. All available system operating parameters shall be included in the information submitted.
3.10 ADJUSTING
A. Adjust equipment and components to function smoothly, and lubricate as recommended by manufacturer.
B. Adjust initial temperature and humidity set points. Adjust initial airflow settings and discharge airflow patterns.
C. Set field-adjustable switches and circuit-breaker trip ranges according to VRF HVAC system manufacturer's written instructions, and as indicated.
D. Occupancy Adjustments: When requested within 12 months from date of Substantial Completion, provide on-site assistance in adjusting system to suit actual occupied conditions. Provide up to two visits to Project during other-than-normal occupancy hours for this purpose.
3.11 SOFTWARE SERVICE AGREEMENT
A. Technical Support: Beginning at Substantial Completion, service agreement shall include software support for two years.
B. Upgrade Service: At Substantial Completion, update software to latest version. Install and program software upgrades that become available within two years from date of Substantial Completion. Upgrading software shall include operating system and new or revised licenses for using software.
1. Upgrade Notice: At least 30 days to allow Owner to schedule and access the system and to upgrade computer equipment if necessary.
For Council Approval
Not for Bidding
ROSEVILLE AQUATICS COMPLEX RENOVATION
May 4, 2026
VARIABLE-REFRIGERANT-FLOW HVAC SYSTEMS
238129 - 19
3.12 DEMONSTRATION
A. Engage a VRF HVAC system manufacturer's employed training instructor or factory-authorized service representative to train Owner's maintenance personnel to adjust, operate, and maintain entire system.
END OF SECTION 238129
For Council Approval
Not for Bidding
ROSEVILLE AQUATIC COMPLEX RENOVATION
May 4, 2026
EXTERIOR ATHLETIC LIGHTING
SECTION 26 56 68-1
SECTION 24 93 97
Lighting System with LED Light Source
PART 1 – GENERAL
1.1 SUMMARY
A. Work covered by this section of the specifications shall conform to the contract documents, engineering plans as well as state and local codes.
B. The purpose of these specifications is to define the lighting system performance and design standards for Roseville Aquatic using an LED Lighting source. The manufacturer / contractor shall supply lighting equipment to meet or exceed the standards set forth in these specifications.
C. The sports lighting will be for the following venues:
1. Swimming Pool 1
2. Swimming Pool 2
D. The primary goals of this sports lighting project are:
1. Guaranteed Light Levels: Selection of appropriate light levels impacts the safety of players and the enjoyment of spectators. Therefore, light levels are guaranteed to not drop below specified target values for a period of 25 years.
2. Environmental Light Control: It is the primary goal of this project to minimize spill light to adjoining properties and glare to players, spectators, and neighbors.
3. Cost of Ownership: To reduce the operating budget, the preferred lighting system shall be energy efficient and cost effective to operate. All maintenance costs shall be eliminated for the duration of the warranty.
4. Control and Monitoring – To allow for optimized use of labor resources and avoid unneeded operation of the facility, customer requires a remote on/off control system for the lighting system.
Fields should be proactively monitored to detect luminaire outages over a 25-year life cycle. All communication and monitoring costs for 25-year period shall be included in the bid. a. Control and monitoring system shall provide contactor control of all existing circuits. Key switches shall be provided to provide field-level control of existing circuit groups.
1.2 ONFIELD LIGHTING PERFORMANCE
A. Illumination Levels and Design Factors: Playing surfaces shall be lit to an average target illumination level and uniformity as specified in the chart below. Lighting manufacturers will provide a guarantee that light levels will be sustained over the life of the warranty period. Lighting calculations shall be developed, and field measurements taken on the grid spacing with the minimum number of grid points specified below.
Manufacturers will provide lumen maintenance data of the LED luminaires used per TM-21-11 and will Incorporate the lumen maintenance projections into the lighting designs to ensure target light levels are achieved throughout the guaranteed period of the system. Per IES guidelines, lumen maintenance hours should be reported based on the 6x multiplier of testing hours.
Area of Lighting
Average Target
Illumination
Levels
Maximum to
Minimum
Uniformity Ratio
Grid Points Grid Spacing
Swimming Pool 1 30 FC 2.5:1 128 10’ x 10’
Swimming Pool 2 20 FC
For
3:1 65 10’ x 10’
Council Approval
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ROSEVILLE AQUATIC COMPLEX RENOVATION
May 4, 2026
EXTERIOR ATHLETIC LIGHTING
SECTION 26 56 68-2
B. Color Temperature: The lighting system shall have a minimum color temperature of 5700K and a CRI of 75.
C. Playability: Lighting design and luminaire selection should be optimized for playability by reducing glare onfield and providing sufficient uplight.
1. Aiming Angles: To reduce glare, luminaire aiming should ensure the top of the luminaire field angle (based on sample photometric reports) is a minimum of 10 degrees below horizontal.
2. Glare Control Technology – Luminaires selected should have glare control technology including, but not limited to: external visors, internal shields and louvres. No symmetrical beam patterns are acceptable.
3. Mounting Heights: To ensure proper aiming angles, minimum mountings heights shall be as described below. Higher mounting heights may be necessary for luminaire with lesser glare control to meet field angle requirements of section 1.2.C.1. # of Poles Pole Designation Pole Height
5 P1-P5 70’
1.3 ENVIRONMENTAL LIGHT CONTROL
A. Light Control Luminaires: All luminaires shall utilize spill light and glare control devices including, but not limited to, internal shields, louvers, and external shields. No symmetrical beam patterns are accepted.
B. Spill Light and Glare Control: To minimize impact on adjacent properties, spill light and candela values must not exceed the following levels taken at 3 feet above grade.
Average Maximum
150’ Specified Spill Line Horizontal Footcandles 0 fc 0 fc 150’ Specified Spill Line Max Vertical Footcandles 0 fc 0 fc 150’ Specified Spill Line Max Candela (taken at 5 ft above grade) 6.3 215 cd
C. Spill Scans: Spill scans must be submitted indicating the amount of horizontal and vertical footcandles along the specified lines. Light levels shall be provided in 30-foot intervals along the boundary line at 3 ft above grade.
D. Sample Photometry: The first page of a photometric report for all luminaire types proposed showing horizontal and vertical axial candle power shall be provided to demonstrate the capability of achieving the specified performance. Reports shall be certified by a qualified testing laboratory with a minimum of five years experience or by a manufacturer’s laboratory with a current accreditation under the National Voluntary Laboratory Accreditation Program for Energy Efficient Lighting Products. A summary of the horizontal and vertical aiming angles for each luminaire shall be included with the photometric report.
E. Field Verification: Lighting manufacturer shall supply field verification of environmental light control using a meter calibrated within the last 12 months:
1. Spill verification: Illumination levels shall be taken in accordance with IESNA RP-6-22. The light sensing surface of the light meter should be held 36 inches above the playing surface with the sensing surface horizontal (for horizontal readings) or vertically pointed at the brightest light bank For Council Approval
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ROSEVILLE AQUATIC COMPLEX RENOVATION
May 4, 2026
EXTERIOR ATHLETIC LIGHTING
SECTION 26 56 68-3
(for max vertical readings)
1.4 COST OF OWNERSHIP
A. Manufacturer shall submit a 25 year Cost of Ownership summary that includes energy consumption, anticipated maintenance costs, and control costs. All costs associated with faulty luminaire replacement - equipment rentals, removal and installation labor, and shipping - are to be included in the maintenance costs.
PART 2 – PRODUCT
2.1 SPORTS LIGHTING SYSTEM CONSTRUCTION
A. Manufacturing Requirements: All components shall be designed and manufactured as a system. All luminaires, wire harnesses, drivers and other enclosures shall be factory assembled, aimed, wired and tested.
B. Durability: All exposed components shall be constructed of corrosion resistant material and/or coated to help prevent corrosion. All exposed carbon steel shall be hot dip galvanized per ASTM A123. All exposed aluminum shall be powder coated with high performance polyester or anodized.
All exterior reflective inserts shall be anodized, coated, and protected from direct environmental exposure to prevent reflective degradation or corrosion. All exposed hardware and fasteners shall be stainless steel, passivated and coated with aluminum-based thermosetting epoxy resin for protection against corrosion and stress corrosion cracking. Structural fasteners may be carbon steel and galvanized meeting ASTM A153 and ISO/EN 1461 (for hot dipped galvanizing), or ASTM B695 (for mechanical galvanizing). All wiring shall be enclosed within the cross-arms, pole, or electrical components enclosure.
C. System Description: Lighting system shall consist of the following:
1. Galvanized steel poles and cross-arm assembly.
2. Non-approved pole technology:
a. Square static cast concrete poles will not be accepted. b. Direct bury steel poles which utilize the extended portion of the steel shaft for their foundation will not be accepted due to potential for internal and external corrosive reaction to the soils and long term performance concerns.
3. Lighting systems shall use concrete foundations. See Section 2.4 for details. a. For a foundation using a pre-stressed concrete base embedded in concrete backfill the concrete shall be air-entrained and have a minimum compressive design strength at 28 days of 3,000 PSI. 3,000 PSI concrete specified for early pole erection, actual required minimum allowable concrete strength is 1,000 PSI. All piers and concrete backfill must bear on and against firm undisturbed soil.
b. For anchor bolt foundations or foundations using a pre-stressed concrete base in a suspended pier or re-enforced pier design pole erection may occur after 7 days. Or after a concrete sample from the same batch achieves a certain strength.
4. Manufacturer will supply all drivers and supporting electrical equipment. a. Remote drivers and supporting electrical equipment shall be mounted approximately 10 feet above grade in aluminum enclosures. The enclosures shall be touch-safe and include drivers and fusing with indicator lights on fuses to notify when a fuse is to be replaced for each luminaire. Disconnect per circuit for each pole structure will be located in the enclosure. Integral drivers are not allowed.
b. Manufacturer shall provide surge protection at the pole equal to or greater than 40 kA for For Council Approval
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ROSEVILLE AQUATIC COMPLEX RENOVATION
May 4, 2026
EXTERIOR ATHLETIC LIGHTING
SECTION 26 56 68-4
each line to ground (Common Mode) as recommended by IEEE C62.41.2_2002.
5. Wire harness complete with an abrasion protection sleeve, strain relief and plug-in connections for fast, trouble-free installation.
6. All luminaires, visors, and cross-arm assemblies shall withstand 150 mi/h winds and maintain luminaire aiming alignment.
7. Control cabinet to provide remote on-off control, monitoring, and entertainment features of the lighting system. See Section 2.3 for further details.
8. Manufacturer shall provide lightning grounding as defined by NFPA 780 and be UL Listed per UL 96 and UL 96A.
a. Integrated grounding via concrete encased electrode grounding system. b. If grounding is not integrated into the structure, the manufacturer shall supply grounding electrodes, copper down conductors, and exothermic weld kits. Electrodes and conductors shall be sized as required by NFPA 780.The grounding electrode shall be minimum size of 5/8 inch diameter and 8 feet long, with a minimum of 10 feet embedment. Grounding electrode shall be connected to the structure by a grounding electrode conductor with a minimum size of 2 AWG for poles with 75 feet mounting height or less, and 2/0 AWG for poles with more than 75 feet mounting height.
D. Safety: All system components shall be UL listed for the appropriate application.
2.2 ELECTRICAL
A. Electric Power Requirements for the Sports Lighting Equipment:
1. Electric power: 480 Volt, 3 Phase
2. Maximum total voltage drop: Voltage drop to the disconnect switch located on the poles shall not exceed three (3) percent of the rated voltage.
B. Energy Consumption: The kW consumption for the field lighting system shall be 11.
2.3 CONTROL
A. Instant On/Off Capabilities: System shall provide for instant on/off of luminaires.
B. Lighting contactor cabinet(s) constructed of NEMA Type 4 aluminum, designed for easy installation with contactors, labeled to match field diagrams and electrical design. Manual off-on-auto selector switches shall be provided.
C. Contactor control of lights: To minimize wear on drivers and other electrical components and prevent lights from turning on due to communication loss, circuits must be controlled via contactor switching, not dimming driver output to zero.
D. Dimming: System shall provide for 3-stage dimming (high-medium-low). Dimming will be set via scheduling options (Website, app, phone, email)
E. Remote Lighting Control System: System shall allow owner and users with a security code to schedule on/off system operation via a web site, phone, or email up to ten years in advance.
Manufacturer shall provide and maintain a two-way TCP/IP communication link. Trained staff shall be available 24/7 to provide scheduling support and assist with reporting needs.
The owner may assign various security levels to schedulers by function and/or fields. This function must be flexible to allow a range of privileges such as full scheduling capabilities for all fields to only having permission to execute “early off” commands by phone. Scheduling tool shall be capable of setting curfew limits.
Controller shall accept and store 7-day schedules, be protected against memory loss during power outages, and shall reboot once power is regained and execute any commands that would have For Council Approval
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ROSEVILLE AQUATIC COMPLEX RENOVATION
May 4, 2026
EXTERIOR ATHLETIC LIGHTING
SECTION 26 56 68-5
occurred during outage.
F. Remote Monitoring System: System shall monitor lighting performance and notify manufacturer if individual luminaire outage is detected so that appropriate maintenance can be scheduled. The controller shall determine switch position (manual or auto) and contactor status (open or closed).
G. Management Tools: Manufacturer shall provide a web-based database and dashboard tool of actual field usage and provide reports by facility and user group. Dashboard shall also show current status of luminaire outages, control operation and service. Mobile application will be provided suitable for IOS and Android devices.
Hours of Usage: Manufacturer shall provide a means of tracking actual hours of usage for the field lighting system that is readily accessible to the owner.
1. Cumulative hours: shall be tracked to show the total hours used by the facility.
2. Report hours saved by using early off and push buttons by users.
H. Communication Costs: Manufacturer shall include communication costs for operating the control and monitoring system for a period of 25 years.
I. Communication with luminaire drivers: Control system shall interface with drivers in electrical components enclosures by means of powerline communication.
2.4 STRUCTURAL PARAMETERS
A. Wind Loads: Wind loads shall be based on the 2022 California Building Code. Wind loads to be calculated using ASCE 7-16, a design wind speed of 95 mi/h, exposure category C.
B. Pole Structural Design: The stress analysis and safety factor of the poles shall conform to AISC 360- 16 Specification for Structural Steel Buildings.
C. The foundation design shall be based on soils that meet or exceed those of a Class 5 material as defined by 2022 CBC Table 1806.2.
PART 3 – EXECUTION
3.1 SOIL QUALITY CONTROL
A. It shall be the Contractor’s responsibility to notify the Owner if soil conditions exist other than those on which the foundation design is based, or if the soil cannot be readily excavated. Contractor may issue a change order request / estimate for the Owner’s approval / payment for additional costs associated with:
1. Providing engineered foundation embedment design by a registered engineer in the State of California for soils other than specified soil conditions;
2. Additional materials required to achieve alternate foundation;
3. Excavation and removal of materials other than normal soils, such as rock, caliche, etc.
3.2 DELIVERY TIMING
B. Delivery Timing Equipment On-Site: The equipment must be on-site 8-10 weeks from receipt of approved submittals and receipt of complete order information.
3.3 FIELD QUALITY CONTROL
A. Illumination Measurements: Upon substantial completion of the project and in the presence of the Contractor, Project Engineer, Owner's Representative, and Manufacturer's Representative, For Council Approval
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ROSEVILLE AQUATIC COMPLEX RENOVATION
May 4, 2026
EXTERIOR ATHLETIC LIGHTING
SECTION 26 56 68-6
illumination measurements shall be taken and verified. The illumination measurements shall be conducted in accordance with IESNA RP-6-22.
B. Field Light Level Accountability
1. Light levels are guaranteed not to fall below the target maintained light levels for the entire warranty period of 25 years. These levels will be specifically stated as “guaranteed” on the illumination summary provided by the manufacturer.
2. The contractor/manufacturer shall be responsible for conducting initial light level testing and an additional inspection of the system, in the presence of the owner, one year from the date of commissioning of the lighting.
3. The contractor/manufacturer will be held responsible for any and all changes needed to bring these fields back to compliance for light levels and uniformities. Contractor/Manufacturer will be held responsible for any damage to the fields during these repairs.
C. Correcting Non-Conformance: If, in the opinion of the Owner or his appointed Representative, the actual performance levels including footcandles, uniformity ratios, are not in conformance with the requirements of the performance specifications and submitted information, the Manufacturer shall be required to make adjustments to meet specifications and satisfy Owner.
3.4 WARRANTY AND GUARANTEE
A. 25-Year Warranty: Each manufacturer shall supply a signed warranty covering the entire system for 25 years from the date of shipment. Warranty shall guarantee specified light levels. Manufacturer shall maintain specifically funded financial reserves to assure fulfillment of the warranty for the full term. Warranty does not cover weather conditions events such as lightning or hail damage, improper installation, vandalism or abuse, unauthorized repairs or alterations, or product made by other manufacturers.
B. Maintenance: Manufacturer shall monitor the performance of the lighting system, including on/off status, hours of usage and luminaire outage for 25 years from the date of equipment shipment. Parts and labor shall be covered such that individual luminaire outages will be repaired when the usage of any field is materially impacted. Manufacturer is responsible for removal and replacement of failed luminaires, including all parts, labor, shipping, and equipment rental associated with maintenance.
Owner agrees to check fuses in the event of a luminaire outage.
PART 4 – DESIGN APPROVAL
4.1 PRE-BID SUBMITTAL REQUIREMENTS (Non-Musco)
A. Design Approval: The owner / engineer will review pre-bid submittals per section 4.1.B from all the manufacturers to ensure compliance to the specification 10 days prior to bid. If the design meets the design requirements of the specifications, a letter and/or addendum will be issued to the manufacturer indicating approval for the specific design submitted.
B. Approved Product: Musco’s Light-Structure System™ with TLC for LED® is the approved product. All substitutions must provide a complete submittal package for approval as outlined in Submittal Information at the end of this section at least 10 days prior to bid. Special manufacturing to meet the standards of this specification may be required. An addendum will be issued prior to bid listing any other approved lighting manufacturers and designs.
C. All listed manufacturers not pre-approved shall submit the information at the end of this section at least 10 days prior to bid. An addendum will be issued prior to bid; listing approved lighting manufacturers and the design method to be used.
D. Bidders are required to bid only products that have been approved by this specification or addendum by the owner or owner’s representative. Bids received that do not utilize an approved system/design, will be rejected.
For Council Approval
Not for Bidding
ROSEVILLE AQUATIC COMPLEX RENOVATION
May 4, 2026
EXTERIOR ATHLETIC LIGHTING
SECTION 26 56 68-7
For Council Approval
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ROSEVILLE AQUATIC COMPLEX RENOVATION
May 4, 2026
EXTERIOR ATHLETIC LIGHTING
SECTION 26 56 68-8
REQUIRED SUBMITTAL INFORMATION FOR ALL MANUFACTURERS (NOT PRE-APPROVED) 10 DAYS
PRIOR TO BID
All items listed below are mandatory, shall comply with the specification and be submitted according to pre-bid submittal requirements. Complete the Yes/No column to indicate compliance (Y) or noncompliance (N) for each item. Submit checklist below with submittal.
Yes
/ No Tab Item Description
A Letter/
Checklist
Listing of all information being submitted must be included on the table of contents. List the name of the manufacturer’s local representative and his/her phone number. Signed submittal checklist to be included.
B Equipment
Layout Drawing(s) showing field layouts with pole locations C
On Field
Lighting
Design
Lighting design drawing(s) showing:
a. Field Name, date, file number, prepared by
b. Outline of field(s) being lighted, as well as pole locations referenced to the center of the field (x & y), Illuminance levels at grid spacing specified c. Pole height, number of fixtures per pole, horizontal and vertical aiming angles, as well as luminaire information including wattage, lumens and optics d. Height of light test meter above field surface.
e. Summary table showing the number and spacing of grid points; average, minimum and maximum illuminance levels in foot candles (fc); uniformity including maximum to minimum ratio, coefficient of variance (CV), coefficient of utilization (CU) uniformity gradient; number of luminaries, total kilowatts, average tilt factor; light loss factor.
D
Off Field
Lighting
Design
Lighting design drawing showing initial spill light levels along the boundary line (defined on bid drawings) in footcandles. Lighting design showing glare along the boundary line in candela. Light levels shall be taken at 30-foot intervals along the boundary line. Readings shall be taken with the meter orientation at both horizontal and aimed towards the most intense bank of lights.
E Photometric
Report
Provide first page of photometric report for all luminaire types being proposed showing candela tabulations as defined by IESNA Publication LM-35-02. Photometric data shall be certified by laboratory with current National Voluntary Laboratory Accreditation Program or an independent testing facility with over 5 years experience.
F Performance
Guarantee
Provide performance guarantee including a written commitment to undertake all corrections required to meet the performance requirements noted in these specifications at no expense to the owner. Light levels must be guaranteed to not fall below target levels for warranty period.
G Structural
Calculations
Pole structural calculations and foundation design showing foundation shape, depth backfill requirements, rebar and anchor bolts (if required). Pole base reaction forces shall be shown on the foundation drawing along with soil bearing pressures. Design must be stamped by a structural engineer in the state of California, if required by owner.
H
Control &
Monitoring
System
Manufacturer of the control and monitoring system shall provide written definition and schematics for automated control system. They will also provide ten (10) references of customers currently using proposed system in the state of California.
I
Electrical
Distribution
Plans
Manufacturer bidding an alternate product must include a revised electrical distribution plan including changes to service entrance, panels and wire sizing, signed by a licensed Electrical Engineer in the state of California.
J Warranty Provide written warranty information including all terms and conditions. Provide ten (10) references of customers currently under specified warranty in the state of California.
K Project
References
Manufacturer to provide a list of ten (10) projects where the technology and specific fixture proposed for this project has been installed in the state of California. Reference list will include project name, project city, installation date, and if requested, contact name and contact phone number.
For Council Approval
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ROSEVILLE AQUATIC COMPLEX RENOVATION
May 4, 2026
EXTERIOR ATHLETIC LIGHTING
SECTION 26 56 68-9
L Product
Information Complete bill of material and current brochures/cut sheets for all products being provided.
M Delivery Manufacturer shall supply an expected delivery timeframe from receipt of approved submittals and complete order information.
N NonCompliance
Manufacturer shall list all items that do not comply with the specifications. If in full compliance, tab may be omitted.
The information supplied herein shall be used for the purpose of complying with the specifications for Roseville Aquatic. By signing below, I agree that all requirements of the specifications have been met and that the manufacturer will be responsible for any future costs incurred to bring their equipment into compliance for all items not meeting specifications and not listed in the Non-Compliance section.
Manufacturer: _____________________________________ Signature: ____________________________________ Contact Name: ____________________________________ Date: ______/______/_____ Contractor: _______________________________________ Signature: _______________________________ Musco Contact:
Musco Sports Lighting, LLC
2017 Stewart Road
PO Box 260
Muscatine, Iowa 52761
Local Phone: (563) 263-2281
Toll Free: (800) 756-1205
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ROSEVILLE AQUATICS COMPLEX RENOVATION
May 4, 2026
SUPPLEMENTAL REQUIREMENTS FOR ELECTRICAL
260010 - 1
SECTION 26 00 10
SUPPLEMENTAL REQUIREMENTS FOR ELECTRICAL
PART 1 - GENERAL
1.1 SUMMARY
A. This Section specifies supplemental requirements generally applicable to the Work specified in Division 26. This Section is also referenced by related Work specified in other Divisions.
1.2 COORDINATION
A. Interruption of Existing Electrical Service: Do not interrupt electrical service to facilities occupied by Owner or others unless permitted under the following conditions:
1. Notify Construction Manager in advance of proposed interruption of electrical service.
2. Do not proceed with interruption of electrical service without Construction Manager's written permission.
3. Coordinate interruption with systems impacted by outage including.
1.3 PREINSTALLATION MEETINGS
A. Electrical Preconstruction Conference: Schedule conference with Owner’s Representative after notice to proceed. Agenda topics include, but are not limited to, the following:
1. Electrical installation schedule.
2. Status of power system studies.
3. Value analysis proposals and requests for substitution of electrical equipment.
4. Commissioning activities.
1.4 SEQUENCING
A. Conduct and submit results of power system studies before submitting Product Data and Shop Drawings for electrical equipment.
1.5 ACTION SUBMITTALS
A. Configurable equipment such as panelboards and light fixtures.
1. Common materials such as wire, conduit, boxes, devices, etc. that meet a UL or national standard are not required to be submitted.
1.6 CLOSEOUT SUBMITTALS
A. Operation and maintenance data.
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ROSEVILLE AQUATICS COMPLEX RENOVATION
May 4, 2026
SUPPLEMENTAL REQUIREMENTS FOR ELECTRICAL
260010 - 2
PART 2 - PRODUCTS
2.1 SUBSTITUTION LIMITATIONS FOR ELECTRICAL EQUIPMENT
A. Substitution requests for electrical equipment will be entertained PART 3 - EXECUTION
3.1 EXAMINATION
A. Verification of Conditions:
1. Verify existing field conditions prior to rough-in
3.2 PREPARATION
A. Electrical Installation Schedule: At preconstruction meeting, and periodically thereafter as dates change, provide schedule for electrical installation Work to Owner’s Representative including, but not limited to, milestone dates for the following activities:
1. Submission of power system studies.
2. Submission of specified coordination drawings.
3. Submission of action submittals specified in Division 26.
4. Orders placed for major electrical equipment.
5. Arrival of major electrical equipment on-site.
6. Preinstallation meetings specified in Division 26.
7. Utility service outages.
8. Utility service inspection and activation.
9. Mockup reviews.
10. Closing of walls and ceilings containing electrical Work.
11. System startup, testing, and commissioning activities for major electrical equipment.
12. System startup, testing, and commissioning activities for emergency lighting.
13. System startup, testing, and commissioning activities for automation systems (SCADA, BMS, lighting, HVAC, fire alarm, fire pump, etc.).
14. Pouring of concrete housekeeping pads for electrical equipment and testing of concrete samples.
15. Requests for special inspections.
16. Requests for inspections by authorities having jurisdiction.
B. Coordination Drawings for Conduit Routing: Conduit routing plans, drawn to scale, on which the following items are shown and coordinated with each other, using input from installers of items involved:
1. Structural members in paths of conduit groups with common supports.
2. HVAC and plumbing items and architectural features in paths of conduit groups with common supports.
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ROSEVILLE AQUATICS COMPLEX RENOVATION
May 4, 2026
SUPPLEMENTAL REQUIREMENTS FOR ELECTRICAL
260010 - 3
3.3 INSTALLATION OF ELECTRICAL WORK
A. Unless more stringent requirements are specified in the Contract Documents or manufacturers' written instructions, comply with NFPA 70 and NECA NEIS 1 for installation of Work specified in Division 26. Consult Owner’s Representative for resolution of conflicting requirements.
3.4 FIELD QUALITY CONTROL
A. Administrant for Low-Voltage Electrical Tests and Inspections:
1. Engage qualified low-voltage electrical testing and inspecting agency to administer and perform tests and inspections.
B. Administrant for Field Tests and Inspections of Lighting Installations:
1. Engage qualified lighting testing and inspecting agency to administer and perform tests and inspections.
3.5 CLOSEOUT ACTIVITIES
A. Operation and Maintenance Data: Prepare and submit the following:
1. Provide emergency operation, normal operation, and preventive maintenance manuals for each system, equipment, and device listed below:
a. Pool sports lighting.
2. Include the following information:
a. Manufacturer's operating specifications.
b. User's guides for software and hardware.
c. Schedule of maintenance material items recommended to be stored at Project site. d. Detailed instructions covering operation under both normal and abnormal conditions.
e. Manufacturer's instructions for setting field-adjustable components. f. Manufacturer's instructions for testing, adjusting, and reprogramming microprocessor controls.
g. Exterior pole inspection and repair procedures.
h. Include copies of demonstration and training videos.
B. Demonstration: Demonstrate to Owner's maintenance and clerical personnel how to operate the following systems and equipment:
1. Pool sports lighting.
END OF SECTION 260010
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ROSEVILLE AQUATICS COMPLEX RENOVATION
May 4, 2026
PANELBOARDS
262416 - 1
SECTION 26 24 16
PANELBOARDS
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Lighting and appliance branch-circuit panelboards.
1.2 ACTION SUBMITTALS
A. Product Data:
1. Lighting and appliance branch-circuit panelboards.
B. Shop Drawings: For each panelboard and related equipment.
1. Include dimensioned plans, elevations, sections, and details.
2. Show tabulations of installed devices with nameplates, conductor termination sizes, equipment features, and ratings.
3. Detail enclosure types including mounting and anchorage, environmental protection, knockouts, corner treatments, covers and doors, gaskets, hinges, and locks.
4. Detail bus configuration, current, and voltage ratings.
5. Short-circuit current rating of panelboards and overcurrent protective devices.
1.3 INFORMATIONAL SUBMITTALS
A. Panelboard Schedules: For installation in panelboards.
B. Manufacturers' Published Instructions: Record copy of official installation instructions issued to Installer by manufacturer for the following:
1. Recommended procedures for installing panelboards.
2. Recommended torque settings for bolted connections on panelboards.
3. Recommended temperature range for energizing panelboards.
1.4 CLOSEOUT SUBMITTALS
A. Warranty documentation.
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ROSEVILLE AQUATICS COMPLEX RENOVATION
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PANELBOARDS
262416 - 2
PART 2 - PRODUCTS
2.1 PANELBOARDS AND LOAD CENTERS COMMON REQUIREMENTS
A. Electrical Components, Devices, and Accessories: Listed and labeled in accordance with NFPA 70, by qualified electrical testing agency recognized by authorities having jurisdiction, and marked for intended location and application.
B. Comply with NEMA PB 1.
C. Comply with NFPA 70.
D. Enclosures: Surface-mounted, dead-front cabinets.
1. Rated for environmental conditions at installed location. a. Indoor Dry and Clean Locations: UL 50E, Type 1.
b. Outdoor Locations: UL 50E, Type 3R.
c. Other Wet or Damp Indoor Locations: UL 50E, Type 4.
2. Height: 7 ft (2.13 m) maximum.
E. Panelboard Short-Circuit Current Rating:
1. Fully rated to interrupt symmetrical short-circuit current available at terminals. Assembly listed, by qualified electrical testing laboratory recognized by authorities having jurisdiction, for 100 percent interrupting capacity.
2.2 LIGHTING AND APPLIANCE BRANCH-CIRCUIT PANELBOARDS
A. Listing Criteria: NEMA PB 1, lighting and appliance branch-circuit type.
B. Branch Overcurrent Protective Devices: Plug-in circuit breakers, replaceable without disturbing adjacent units.
PART 3 - EXECUTION
3.1 INSTALLATION
A. Comply with manufacturer's published instructions.
3.2 IDENTIFICATION
A. Identify field-installed conductors, interconnecting wiring, and components; install warning signs.
B. Panelboard Nameplates: Label each panelboard with nameplate.
C. Panelboard Label: Manufacturer's name and trademark, voltage, amperage, number of phases, and number of poles must be located on interior of panelboard door.
For Council Approval
Not for Bidding
ROSEVILLE AQUATICS COMPLEX RENOVATION
May 4, 2026
PANELBOARDS
262416 - 3
D. Breaker Labels: Faceplate must list current rating, UL and IEC certification standards, and AIC rating.
E. Circuit Directory:
1. Provide directory card inside panelboard door, mounted in transparent card holder. a. Circuit directory must identify specific purpose with detail sufficient to distinguish it from other circuits.
END OF SECTION 262416
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GEOTECHNICAL
ENVIRONMENTAL
WATER RESOURCES
CONSTRUCTION SERVICES
2213 Plaza Drive Rocklin, CA 95765 (916) 786-8883 Fax (888) 279-2698 www.engeo.com
Project No.
15004.000.012
August 26, 2020
Revised January 4, 2021
Ms. Heather Buck
Park Development Analyst
City of Roseville
316 Vernon Street, Suite 400
Roseville, CA 95678
Subject: Slide Replacement
Roseville Aquatics Complex
3051 Woodcreek Oaks Boulevard
Roseville, California 95747
GEOTECHNICAL REPORT UPDATE
Dear Ms. Buck:
As requested, we are providing a geotechnical report update for the Roseville Aquatics Center project in Roseville, California. The purpose of this report update is to confirm the applicability of our previous foundation recommendations and provide 2019 CBC seismic parameters for the proposed replacement slides. In preparation of this report, we reviewed our previous geotechnical documents (References 1 through 3), reviewed the June 30, 2020 Slide Replacement Options (Reference 4), and visited the site on August 25, 2020 to observe the existing slide.
The 1993 geotechnical report, Reference 2, included recommendations for design of the Roseville Aquatics Complex. A summary of the geotechnical testing and observation provided during construction of the Roseville Aquatics Complex is included in Reference 3. In 2006, ENGEO performed two additional soil borings and laboratory testing adjacent to the competition pool to the south of the existing slide. The site plan, boring logs, and laboratory test results from the 2006 study are attached to this document.
PROJECT DESCRIPTION
The concept plans indicate the current outdoor slide will be replaced with one new slide, which will have an option for a second future slide. Associated improvements will include installation of new supply piping and construction of a steel supporting tower. The upper platform is planned to be approximately 25 feet above grade. The plans indicate that some pool decking will be demolished and replaced to accommodate the new piping. One of the proposed slides will exit into the adjacent 3½-foot deep pool and a future second slide will be a “run-out” slide. The plans suggest the proposed slide footprint is larger, and extends further west, than the existing slide structure. Additionally, the project includes replacement of the existing waterplay pool with a new splash pad.
For Council Approval
Not for Bidding
15004.000.012
City of Roseville August 26, 2020
Roseville Aquatics Center Slide Replacement Revised January 4, 2021 GEOTECHNICAL REPORT UPDATE Page 2
EXHIBIT 1: Location of Existing Slide (JKA, P2)
SITE CONDITIONS
We visited the site on August 25, 2020 to observe the existing conditions around the slide. The existing slide structure is supported on several footings that are surrounded by either concrete flatwork, interlocking concrete pavers, or landscaping. The slide exits into the adjacent recreation swimming pool to the north of the slide. A palm tree was located in the southeast corner of the existing slide.
PHOTO 1: Landscaping Around Slide PHOTO 2: Typical Footing At Existing Slide
CONCLUSION AND RECOMMENDATIONS
Based on our review, it is our opinion that the findings, conclusions, and recommendations in Reference 2 remain valid with the following supplemental recommendations.
For Council Approval
Not for Bidding
15004.000.012
City of Roseville August 26, 2020
Roseville Aquatics Center Slide Replacement Revised January 4, 2021 GEOTECHNICAL REPORT UPDATE Page 3
FOUNDATION RECOMMENDATIONS
The slide may be supported on isolated and continuous spread footings that are founded in native soil or engineered fill, as determined by ENGEO. Provide minimum footing dimensions as follows in Table 1 below.
TABLE 1: Minimum Footing Dimensions
FOOTING TYPE *MINIMUM DEPTH
(INCHES)
MINIMUM WIDTH
(INCHES)
Continuous 24 12
Isolated 24 18
* below lowest adjacent pad grade
Footings located within a 1:1 zone projected upward from the bottom of the adjacent pool should be embedded a minimum depth equal to the depth of the adjacent pool.
Design footings recommended above for a maximum allowable bearing pressure of 3,000 pounds per square foot (psf) for dead-plus-live loads. This bearing capacity may be increased by one-third for the short-term effects of wind or seismic loading. The maximum allowable bearing pressure is a net value; the weight of the footing may be neglected for design purposes. Footings located adjacent to utility trenches should have their bearing surfaces below an imaginary 1:1 (horizontal:vertical) plane projected upward from the bottom edge of the trench to the footing.
Although we have not seen the configuration of the proposed foundation, we estimate on a preliminary basis that total and differential foundation settlements would likely be less than approximately 1 and ½ inch, respectively. We should be provided an opportunity to review the foundation plans to confirm this.
Lateral loads may be resisted by friction along the base and by passive pressure along the sides of foundations. The passive pressure is based on an equivalent fluid pressure in pounds per cubic foot (pcf). We recommend the following allowable values for design, which include a factor of safety of 1.5:
Passive Lateral Pressure: 300 pcf
Coefficient of Friction: 0.3
The above values may be increased by one-third for the short-term effects of wind or seismic loading.
We recommend we be retained to review the final foundations plans and structural loads.
EARTHWORK RECOMMENDATIONS
Improvement areas should be cleared of surface and subsurface deleterious materials, including existing building foundations, slabs, buried utility and irrigation lines, pavements, debris, and designated trees, shrubs, and associated roots. Clean and backfill excavations extending below the planned finished site grades with suitable material compacted to the recommendations a minimum of 90 percent relative compaction (ASTMD 1557) at a minimum of 3 percentage points above optimum moisture. If desired by the City and design team, the existing footings can be abandoned in place.
For Council Approval
Not for Bidding
15004.000.012
City of Roseville August 26, 2020
Roseville Aquatics Center Slide Replacement Revised January 4, 2021 GEOTECHNICAL REPORT UPDATE Page 4
Perform subgrade compaction prior to fill placement, following cutting operations, and in areas left at grade as follows.
1. Scarify to a depth of at least 8 inches.
2. Moisture condition soil to at least 3 percentage point above the optimum moisture content.
3. Compact the subgrade to at least 90 percent relative compaction.
After the subgrade soil has been compacted, place and compact acceptable fill as follows.
1. Spread fill in loose lifts that do not exceed 8 inches.
2. Moisture condition lifts to at least 3 percentage point above the optimum moisture content.
3. Compact fill to a minimum of 90 percent relative compaction. 2019 CBC Seismic Design Parameters
Based on the subsurface conditions encountered, we characterize the site as Site Class D. We provide the 2019 CBC seismic design parameters in Table 2, which include design spectral response acceleration parameters based on the mapped Risk-Targeted Maximum Considered Earthquake (MCER) spectral response acceleration parameters.
TABLE 2: 2019 CBC Seismic Design Parameters, Latitude: 38.7642634 Longitude: -121.3313329
PARAMETER VALUE
Site Class D
Mapped MCER Spectral Response Acceleration at Short Periods, SS (g) 0.451 Mapped MCER Spectral Response Acceleration at 1-second Period, S1 (g) 0.225 Site Coefficient, FA 1.439
Site Coefficient, FV
See ASCE 7-16
Section 11.4.8*
MCER Spectral Response Acceleration at Short Periods, SMS (g) 0.649 MCER Spectral Response Acceleration at 1-second Period, SM1 (g) See ASCE 7-16 Section 11.4.8*
Design Spectral Response Acceleration at Short Periods, SDS (g) 0.433 Design Spectral Response Acceleration at 1-second Period, SD1 (g) See ASCE 7-16 Section 11.4.8*
Mapped MCE Geometric Mean (MCEG) Peak Ground Acceleration, PGA (g) 0.191 Site Coefficient, FPGA 1.42
MCEG Peak Ground Acceleration adjusted for Site Class effects, PGAM (g) 0.271 Long period transition-period, TL (sec) 12
*Requires site-specific ground motion hazard analysis per ASCE 7-16 Section 11.4.8 We estimate the fundamental period of the proposed slide structure will be less than 1.5Ts. Therefore, the structural engineer may consider exception(s) of Section 11.4.8 of ASCE 7-16 as follows:
“A ground motion hazard analysis is not required for structures… where, structures on Site Class D sites with S1 greater than or equal to 0.2, provided the value of the seismic response coefficient Cs is determined by Eq. (12.8-2) of ASCE 7-16 for values of 𝑇 ≤ 1.5𝑇𝑆 and taken as equal to 1.5 times the value computed in accordance with Eq. (12.8-3) of ASCE 7-16 for
1.5𝑇𝑠 < 𝑇 ≤ 𝑇𝐿.”
For Council Approval
Not for Bidding
15004.000.012
City of Roseville August 26, 2020
Roseville Aquatics Center Slide Replacement Revised January 4, 2021 GEOTECHNICAL REPORT UPDATE Page 5
We can provide a scope for site-specific seismic hazard analysis and ground motion study under separate cover, if needed.
CORROSION POTENTIAL
The 2006 report by ENGEO, Reference 1, included corrosion testing on two samples of soil collected from soil borings performed near the competition pool. The results of the two tests are attached to this letter.
TABLE 3: 2006 ENGEO Corrosivity Test Results
SAMPLE
LOCATION DEPTH PH RESISTIVITY (OHMS-CM)
CHLORIDE
(PPM)
SULFATE
(PPM)
B1 5½ 4.98 1,150 163 2.5
B2 3½ 7.59 1,390 150 6.7
The 2019 CBC references the 2014 American Concrete Institute Manual, ACI 318-14, Section 19.3.1 for concrete durability requirements. In accordance with the criteria in Section
19.3.1, the soil samples tested are categorized as Not Applicable for sulfate exposure.
Considering a ‘Not Applicable’ sulfate exposure, there is no requirement for cement type or water cement ratio; however, a minimum concrete compressive strength of 2,500 psi is specified by the building code. For this sulfate range, we recommend Type II cement and a concrete mix design for foundations and building slabs-on-grade that incorporates a maximum water-cement ratio of
0.50. It should be noted, however, that the structural engineering design requirements for concrete may result in more stringent concrete specifications.
Based on the resistivity measurements, the soil is considered highly corrosive buried metal piping (Reference 5). Values tested for chloride do not pose a significant impact to metals or concrete.
If desired to investigate this further, we recommend a corrosion consultant be retained to evaluate if specific corrosion recommendations are advised for the project.
CLOSURE
This geotechnical report update was prepared for the sole use of the City of Roseville and their consultants for design of the proposed project. We strived to perform our services in accordance with generally accepted geotechnical engineering practices at this time and location; no warranty is express or implied. If changes occur in the nature or design of the project, we should be allowed to review this report and provide additional recommendations, if any. The conclusions and recommendations contained in this report are solely professional opinions and are valid for a period of no more than 2 years from the date of report issuance.
There are risks of earth movement and property damages inherent in building on or with earth materials. We are unable to eliminate all risks; therefore, we are unable to guarantee or warrant the results of our services.
For Council Approval
Not for Bidding
15004.000.012
City of Roseville August 26, 2020
Roseville Aquatics Center Slide Replacement Revised January 4, 2021 GEOTECHNICAL REPORT UPDATE Page 6
If you have any questions or comments regarding this letter, please call and we will be glad to discuss them with you.
Sincerely,
ENGEO Incorporated
Nicholas Broussard, GE Mark Gilbert, GE, QSD
nb/mmg/cjn
Attachments: References
Vicinity Map, Site Plan, Soil Boring Logs, Laboratory Test Results (ENGEO, 2006).
For Council Approval
Not for Bidding
15004.000.012
August 26, 2020
Revised January 4, 2021
REFERENCES
1. ENGEO; Report of Engineering Consultation Services, Roseville Aquatic Center, Roseville, California; Project No. 5905.500.151; October 19, 2006.
2. Anderson Consulting Group; Geotechnical Report, Mahany Community Park, Roseville, California; File No. 3186-1; May 24, 1993.
3. Anderson Consulting Group; Grading Summary Letter, Mahany Park Phase 1 and Roseville Aquatics Complex, Roseville, California; File No. 3186-2; January 20, 1995.
4. JKA Architecture and WTI; Slide Replacement Options SD Sheets P1, P2, P3, P13, P14, P15, P16, P17; Roseville Aquatics Complex, Roseville, California; dated June 30, 2020.
5. Roberg, P. Corrosion Basics, An Introduction - Second Edition, 2016.
For Council Approval
Not for Bidding
15004.000.012
August 26, 2020
Revised January 4, 2021
Vicinity Map, Site Plan, Soil Boring Logs,
Laboratory Test Results (ENGEO, 2006)
For Council Approval
Not for Bidding
0 0 FEET
METERS
2000
1000
VICINITY MAP
ROSEVILLE AQUATIC CENTER
ROSEVILLE, CALIFORNIA
5905.5.001.51
OCTOBER 2006 1
For Council Approval
Not for Bidding
EXPLANATION
0 0 FEET
METERS
100
50 APPROXIMATE LOCATION OF
BORING
SITE MAP
ROSEVILLE AQUATIC CENTER
ROSEVILLE, CALIFORNIA
5905.5.001.51
OCTOBER 2006 2
B1 B2
B2
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DRAW
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DRAWINGS
Project: __________________________
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Not for Bidding
AB 626 - 1
[\\rosenet.loc\rosenetdfs\Desktops\CITYATTORNEY\lippmelissa\Desktop\buildings grounds.docx; 4/21/2026] TEXT OF AB 626
Assembly Bill No. 626
CHAPTER 810
An act to add and repeal Section 9204 of the Public Contract Code, relating to public contracts.
[Approved by Governor September 29, 2016. Filed with Secretary of State September 29, 2016.]
LEGISLATIVE COUNSEL’S DIGEST
AB 626, Chiu. Public contracts: claim resolution.
Existing law prescribes various requirements regarding the formation, content, and enforcement of state and local public contracts. Existing law applicable to state public contracts generally requires that the resolution of claims related to those contracts be subject to arbitration.
Existing law applicable to local agency contracts prescribes a process for the resolution of claims related to those contracts of $375,000 or less.
This bill would establish, for contracts entered into on or after January 1, 2017, a claim resolution process applicable to any claim by a contractor in connection with a public works project. The bill would define a claim as a separate demand by the contractor for one or more of the following: a time extension for relief from damages or penalties for delay, payment of money or damages arising from work done pursuant to the contract for a public work, or payment of an amount disputed by the public entity, as specified.
This bill would require a public entity, defined to exclude certain state entities, upon receipt of a claim sent by registered or certified mail, to review it and, within 45 days, provide a written statement identifying the disputed and undisputed portions of the claim. The bill would authorize the 45-day period to be extended by mutual agreement. The bill would require any payment due on an undisputed portion of the claim to be processed within 60 days, as specified. The bill would require that the claim be deemed rejected in its entirety if the public entity fails to issue the written statement.
This bill would authorize, if the claimant disputes the public entity’s written response or if the public entity fails to respond to a claim within the time prescribed, the claimant to demand to meet and confer for settlement of the issues in dispute. The bill would require any disputed portion of the claim that remains in dispute after the meet and confer conference to be subject to nonbinding mediation, as specified. The bill would provide that unpaid claim amounts accrue interest at 7% per annum. The bill would prescribe a procedure by which a subcontractor or lower tier contractor may make a claim through the contractor.
This bill would require the text of these provisions, or a summary, to be set forth in the plans or specifications for any public work which may give rise to a claim. The bill would specify that a waiver of these rights is void and contrary to public policy, except as specified. The bill would also specify that it does not impose liability on a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
For Council Approval
Not for Bidding
AB 626 - 2
[\\rosenet.loc\rosenetdfs\Desktops\CITYATTORNEY\lippmelissa\Desktop\buildings grounds.docx; 4/21/2026] By increasing the duties of local agencies and officials, this bill would impose a statemandated local program.
This bill would, on January 1, 2020, repeal the provision establishing the claim resolution process.
This bill would specify that these provisions constitute a matter of statewide concern.
The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to these statutory provisions.
The people of the State of California do enact as follows:
SECTION 1. Section 9204 is added to the Public Contract Code, to read:
9204. (a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner.
(b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project. (c) For purposes of this section:
(1) ”Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project. (B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity. (2) ”Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project. (3) (A) ”Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency. (B) ”Public entity” shall not include the following:
(i) The Department of Water Resources as to any project under the jurisdiction of that department.
(ii) The Department of Transportation as to any project under the jurisdiction of that department.
For Council Approval
Not for Bidding
AB 626 - 3
[\\rosenet.loc\rosenetdfs\Desktops\CITYATTORNEY\lippmelissa\Desktop\buildings grounds.docx; 4/21/2026] (iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department.
(iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code.
(v) The Military Department as to any project under the jurisdiction of that department. (vi) The Department of General Services as to all other projects. (vii) The High-Speed Rail Authority.
(4) ”Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (5) ”Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor. (d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision. (B) The claimant shall furnish reasonable documentation to support the claim. (C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each For Council Approval
Not for Bidding
AB 626 - 4
[\\rosenet.loc\rosenetdfs\Desktops\CITYATTORNEY\lippmelissa\Desktop\buildings grounds.docx; 4/21/2026] party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section. (C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. (D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced. (E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section. (f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
(i) This section shall remain in effect only until January 1, 2020, and as of that date is For Council Approval
Not for Bidding
AB 626 - 5
[\\rosenet.loc\rosenetdfs\Desktops\CITYATTORNEY\lippmelissa\Desktop\buildings grounds.docx; 4/21/2026] repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date.
SECTION 2.
The Legislature finds and declares that it is of statewide concern to require a charter city, charter county, or charter city and county to follow a prescribed claims resolution process to ensure there are uniform and equitable procurement practices.
SECTION 3.
If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code.
For Council Approval
Not for Bidding
Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Roseville Aquatics Complex Renovation
Project Location(s): 3051 Woodcreek Oaks Boulevard (APN 017-370-006-000), Roseville, CA Project Description: The Parks, Recreation and Libraries Department proposes a new project to renovate the Roseville Aquatics Complex (RAC). The project includes replastering of the competition pool and upgrades to the locker rooms and restrooms to ensure accessibility compliance with the Americans with Disabilities Act (ADA). Additional improvements could include mechanical pit wall repairs, HVAC improvements to the classroom, sports lighting replacements, additional plumbing improvements, door closer replacements, and replacement of the pool surge pit cover. This project would allow for repair, maintenance, and improvements to keep an existing facility up to date. It would not result in expansion of use or capacity.
Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Park, Recreation and Libraries Department
Reason why this Project is Exempt: This project qualifies for Class 1 and Class 2 Exemptions as described in Sections 15301 and 15302 of the California Environmental Quality Act (CEQA) guidelines which state:
“Class 1 consists of the repair, maintenance…, or minor alteration of public or private…facilities, mechanical equipment, or topographical features involving negligible or no expansion of use of existing or former use…” and
“Class 2 consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaces and will have substantially the same purpose and capacity as the structure replaced…” The project activities are the repair, maintenance, minor alteration and replacement of existing structures and equipment and will have the same purpose and capacity as the existing structures and equipment. Therefore, the Class 1 and Class 2 Exemptions are applicable to the proposed project.
Lead Agency Contact Person: Heather Buck, Park, Recreation and Libraries Department, 316 Vernon Street, Roseville, CA 95678. 916-774-5254.
Signature: Date: 4/30/2026
Jessica Lynch, Environmental Coordinator
City of Roseville
~J
R0sEl iLLE
CALIFORNIA
City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.7
File #: 0704
Item ID: 2026-469
Title: The Rocky Ridge Road Landscape Improvement Project - Notice of Completion Contact: Josh Cervantes 916-746-1233 [email protected]
SUMMARY
Staff recommends approval of the Notice of Completion for the Rocky Ridge Road Landscape Improvement Project. The total cost of the construction contract with WABO Landscape & Construction, Inc. is $1,142,840. Funding for this project was approved using FY2022-23 General Fund year-end budget surplus to fund the Rocky Ridge/Cirby Streetscape and Sunrise Greenway Improvements Project.
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting the public work known as the Rocky Ridge Road Landscape Improvement Project as complete and authorizing the Parks, Recreation & Libraries Director to execute the Notice of Completion.
BACKGROUND
The Rocky Ridge Road Landscape Improvement Project stretches between Strauch Drive and South Cirby Way and is the second phase of a larger streetscape corridor improvement effort to ensure all areas within the City are aesthetically pleasing and maintained at a consistent service level equal to other areas.
The first phase included improvements in the South Cirby medians between Champion Oaks Drive and Old Auburn Road, which included a new “Welcome to Roseville” sign design which was installed in February 2026.
The other streetscape corridors identified for future enhancement and renovation include:
• South Cirby Way – between Rocky Ridge and Sunrise Boulevard • Sunrise Greenway – Between the Sacramento County line and Cirby Way Improvements to the 5.8-acre Rocky Ridge streetscape included installation of new water-conserving planting, replacement of outdated irrigation equipment with new drip irrigation equipment, bark mulch and a cobbled dry creek with decorative boulders. During construction, utility conflicts prevented the installation of new drip irrigation infrastructure and irrigated planting within the west side landscape areas along Rocky Ridge Drive. As a result, the City elected to install small pockets of drought-tolerant, non-irrigated planting in these areas.
In accordance with City specifications, the contractor shall guarantee the installation of these improvements for a period of twelve (12) months from the date of this Notice of Completion.
FISCAL IMPACT
The total cost of the construction is $1,142,840. Funding for this project was approved using FY2022-23 General Fund year-end budget surplus to fund the Rocky Ridge/Cirby Streetscape and Sunrise Greenway Improvements Project.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The Notice of Completion meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
4. Invest in well-planned infrastructure and growth
5. Support community engagement and advocacy
6. Deliver exceptional City services
Respectfully Submitted,
Josh Cervantes, Park Development Project Manager
Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:
1. Resolution 26-208
2. Vicinity Map
3. Notice of Completion
REVIEWERS:
Josh Cervantes, Parks, Recreation, and Libraries Department - Park Development
Created/Initiated -
5/21/2026
Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 5/22/2026 Jill Geller, Parks, Recreation, and Libraries - All Approved - 5/28/2026 Kelly Aye, City Attorney Department Approved - 6/2/2026 Katrina Six, City Clerk Department Approved - 6/2/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/2/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/4/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/5/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/5/2026 Katrina Six, City Clerk Department Final Approval - 6/5/2026
RESOLUTION NO. 26-208
ACCEPTING THE PUBLIC WORK KNOWN AS THE ROCKY RIDGE ROAD LANDSCAPE IMPROVEMENT PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND
AUTHORIZING THE PARKS, RECREATION AND LIBRARIES DIRECTOR TO EXECUTE
SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE
BE IT RESOLVED by the City Council of the City of Roseville as follows:
1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as the Rocky Ridge Road Landscape Improvement Project, has been approved and the public work accepted.
2. The Parks, Recreation and Libraries Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville this ____ day of _____________________, 2026, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
_________________________________
City Clerk
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PROJECT SITE
Exhibit A
Rocky Ridge Landscape Improvement Project
Improvements include landscape planting, irrigation, bark mulch, cobble and boulders.
R O C K Y R I D G E D R
RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:
CITY CLERK
CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.
The direct/general contractor on said project was .
The surety on said project was
.
___________________________________
City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk
State of California )
County of Placer )
I, , being first duly sworn, depose and say: I am the
of the City of Roseville, a municipal
corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true. ___________________________________
City of Roseville
State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _____ day of ,
20___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.
____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.8
File #: 0203-10
Item ID: 2026-487
Title: Goat Grazing Services - Contract Purchase Agreement and Amendment Contact: Eric Dexter 916-746-1769 [email protected]
SUMMARY
Staff recommends approval of a contract purchase agreement amendment and contract purchase agreement with Ecosystem Concepts Inc., increasing the previously approved amount of $485,595 to $581,916 for the current fiscal year and up to $690,338 for the previously approved Fiscal Year 2026-27 renewal to provide grazing of nearly 1,700 acres of land through City preserves and open space. Funding is included in the General Fund and Open Space Fund FY2025-26 and FY2026-27 budgets.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve Contract Purchase Agreement (3004992) Amendment #1 and Contract Purchase Agreement (3005404) with Ecosystem Concepts for the grazing of nearly 1,700 acres of land through City preserves and open space and authorize the City Manager to execute it on behalf of the City of Roseville.
BACKGROUND
The natural lands within the City consist of preserves and general open space. Since 2007, the Parks Division has expanded the use of goats for grazing nearly 1,700 acres of land. The City’s preserves are governed by the Open Space Preserve Overarching Management Plan approved by the federal agencies.
One requirement of the plan is to perform thatch management within preserves. The Fire Department and residents of Roseville are in support of the use of goats for vegetation management.
FISCAL IMPACT
Contract Purchase Agreement (3004992) Amendment #1 and Contract Purchase Agreement (3005404), both with Ecosystem Concepts Inc., are increasing the previously approved amount of $485,595 to $581,916 for the current fiscal year and up to $690,338 for the previously approved FY2026-27 renewal to provide grazing of nearly 1,700 acres of land through City preserves and open space. Funding is included in the General Fund and Open Space Fund FY2025-26 and FY2026-27 budgets.
ENVIRONMENTAL REVIEW
The proposed project involves minor alteration in the condition of the land, water, and or vegetation which will not remove healthy, mature scenic trees. This activity is categorically exempt from CEQA as a Class 4 Exemption (State CEQA Guidelines Section 15304). The Exemption has been prepared and has been previously approved by the council on May 23, 2022, and has no changes except for the increase in funding. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
2. Remain fiscally responsible in a changing world
6. Deliver exceptional City services
Respectfully Submitted,
Eric Dexter, Parks and Open Space Superintendent
Jill Nunes, Parks Recreation and Libraries Director
ATTACHMENTS:
1. Resolution 26-231
2. Amendment# 1 to CPA# 3004992- Eco Systems Inc
3. CPA# 3005404 for Ecosystem Concepts Inc
4. CEQA- 2022_Goat_Grazing_Contract(Class 4)
REVIEWERS:
Eric Dexter, Parks, Recreation, and Libraries Department - Park Maintenance Created/Initiated - 5/26/2026
Brian Castelluccio, Parks, Recreation, and Libraries Department - Park Maintenance
Approved - 5/27/2026
Jill Geller, Parks, Recreation, and Libraries - All Approved - 5/28/2026 Kelly Aye, City Attorney Department Approved - 6/3/2026 Katrina Six, City Clerk Department Approved - 6/3/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/3/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/4/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/5/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/5/2026 Katrina Six, City Clerk Department Final Approval - 6/5/2026
RESOLUTION NO. 26-231
APPROVING A CONTRACT PURCHASE AGREEMENT AMENDMENT #1 AND A
CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ECOSYSTEMS CONCEPTS INC., AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, Contract Purchase Agreement (3004992) Amendment #1 and Contract Purchase Agreement (3005404) for Goat Grazing Services, by and between the City of Roseville and Ecosystems Concepts Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreements are hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
Contract Purchase Agreement 3004992
Supplier Details:
Company Ecosystem Concepts Inc
Contact Robert McGrew
Address PO Box 807
Dixon, CA 95620
Submit your response to:
Company City of Roseville
Contact Joanna Oukrop
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1102
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1
Contract Purchase Agreement 3004992
Agreement 3004992
Agreement Date 03-NOV-2025
Change Order 2
Change Order Date 13-MAY-2026
Revision 1
Agreement Amount 581,916.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Ecosystem Concepts Inc
PO Box 807
Dixon, CA 95620
Phone:
Fax:
Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:
Fax:
Email:
(530) 304-0554
(707) 693-1989
[email protected]
Description of
Labor,
equipment
and/or materials
AMENDMENT# 1
Contract purchase agreement# 3004992, which was executed on 12/18/25, is hereby modified to increase the total agreement amount from $485,595.00 to $581,916.00. The purpose of this modification is to provide dollars for goat grazing services to cover additional acreage. All other provisions of the Agreement shall remain unchanged and in full force and effect..
Please contact Michael Neumann at (916)774-5579, [email protected] or Shelby Craig at (916)746-1746, [email protected] in the Parks, Recreation, & Libraries Department for questions regarding this agreement. *The agreement total is an approximation only. The City does not guarantee whatsoever the actual value of this contract.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 11526 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2025 30-Jun-2026 Joanna Oukrop Phone 1-916-746-1102 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2
Contract Purchase Agreement 3005404
Supplier Details:
Company Ecosystem Concepts Inc
Contact Robert McGrew
Address PO Box 807
Dixon, CA 95620
Submit your response to:
Company City of Roseville
Contact Joanna Oukrop
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1102
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1
Contract Purchase Agreement 3005404
Agreement 3005404
Agreement Date 13-MAY-2026
Revision 0
Agreement Amount 690,338.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Ecosystem Concepts Inc
PO Box 807
Dixon, CA 95620
Phone:
Fax:
Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:
Fax:
Email:
(530) 304-0554
(707) 693-1989
[email protected]
Description of
Labor,
equipment
and/or materials
The vendor shall provide the services called for under City of Roseville Request for Proposal (RFP) #13-105 and vendor's proposal thereto titled "Grazing for Open Space and Preserve Land" dated 3/15/2022 (herein after "Proposal"). The terms and scope of work of the City of Roseville RFP# 13-105 and vendor's Proposal are herein made part of this Contract Purchase Agreement and fully incorporated by reference. Grazing areas will be designated by an authorized member of the Parks, Recreation, and Libraries Department.
Please contact Michael Neumann at (916)774-5579, [email protected] or Shelby Craig at (916)746-1746, [email protected] in the Parks, Recreation, & Libraries Department for questions regarding this agreement. *The agreement total is an approximation only. The City does not guarantee whatsoever the actual value of this contract.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 11526 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2026 30-Jun-2027 Joanna Oukrop Phone 1-916-746-1102 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2
Contract Purchase Agreement 3005404
Contract Terms and Conditions
1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.
8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.
9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.
10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance 3
Contract Purchase Agreement 3005404
coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.
Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.
Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.
Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or 4
Contract Purchase Agreement 3005404
Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.
11. Contractor shall comply with all federal, state, and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.
18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
19. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with 5
Contract Purchase Agreement 3005404
respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.
20. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.
21. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.
22. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $500 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.
23. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.
24. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.
CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.
25. If Contractor produces any "web content" pursuant to this Agreement, as that term is defined in section 35.104 of Title 28 of the Code of Federal Regulations, as may be amended, Contractor shall ensure that any such web content is in full compliance with all applicable requirements of the most current version of the Web Content Accessibility Guidelines, the Americans with Disabilities Act, Code of Federal Regulations and/or 6
Contract Purchase Agreement 3005404
California law. Contractor shall defend, indemnify, and hold harmless City, its officers, employees, and agents from and against any and all claims, liabilities, damages, or expenses arising out of Contractor's failure to comply with such requirements. This provision shall survive expiration and/or termination of this Agreement.
The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.
Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
_____X____ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.
General T&C
REV 3/16/26 JS
7
Contract Purchase Agreement 3005404
ATTACHMENT A
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
INSURANCE REQUIREMENTS
AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):
Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
8
Contract Purchase Agreement 3005404
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.
How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.
Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9
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City Council
Communication
Meeting Date: 6/17/2026
Item #: VII.9
File #: 0203-10
Item ID: 2026-415
Title: Securing Facilities Services (RFP 13-184) - Contract Purchase Agreement Contact: Russell Soares 916-746-1783 [email protected]
SUMMARY
Staff recommends approval of a contract purchase agreement with CALTAC Security, to visit and secure parks and facilities, restrooms, and gates, outside of normal business hours. The agreement is in the amount of $80,406, which includes a 10% contingency. Staff additionally requests authority for the City Manager or his designee to execute four optional one-year renewals without further City Council approval, provided the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City. Funding for each year’s annual contract will be included in the Parks, Recreation & Libraries Department in the General Fund and Community Facilities Districts operating budgets.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a Contract Purchase Agreement (3005445) with CALTAC Security for Securing Facilities Services.
Staff additionally requests authority for the City Manager or his designee to execute four (4) optional one (1) year renewals with further City Council approval, provided the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City.
BACKGROUND
The Parks Division has been utilizing a security services company to lock public restrooms and facility gates after normal business hours to reduce the use of parks staff after hours as well as opportunities for vandalism for many years. The company also inspects restrooms and gates and takes photos of any issues at the time of their visit and sends a nightly report.
In April 2026, a Request for Proposals (RFP 13-184) was issued for Securing Facilities Services. One bid was received and, after staff review of the proposal, CALTAC Security was selected based on experience, understanding of the project, and ability to fulfill the scope of service.
FISCAL IMPACT
The cost of this service agreement for year one of the contract is a not-to-exceed amount of $80,405.90, which includes a 10% contingency. Future optional renewal contract years will include up to a 3% increase in the base contract with a 10% contingency. Future years' agreement contract not-to-exceed costs:
FY2028 - $82,818, FY2029 - $85,303, FY2030 - $87,861, and FY2031 - $90,450. The funding for each
annual service contract will be included in the Parks, Recreation and Libraries operating budget in the General Fund and Community Facilities District (CFD) operating budgets.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)). The Contract Purchase Agreement meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
4. Invest in well-planned infrastructure and growth
6. Deliver exceptional City services
Respectfully Submitted,
Russell Soares, Parks and Open Space Superintendent
Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:
1. Resolution 26-199
2. Contract Purchase Agreement
3. Request for Proposal
4. Master Averaged Score Sheet
5. Notice of Intent to Award
REVIEWERS:
Russell Soares, Parks, Recreation, and Libraries Department - Park Maintenance
Created/Initiated -
5/28/2026
Brian Castelluccio, Parks, Recreation, and Libraries Department - Park Maintenance
Approved - 5/28/2026
Jill Geller, Parks, Recreation, and Libraries - All Approved - 5/29/2026 Kelly Aye, City Attorney Department Approved - 6/1/2026 Katrina Six, City Clerk Department Approved - 6/2/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/2/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2026 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2026 Dominick Casey, City Manager Department - City Manager Approved - 6/8/2026 Katrina Six, City Clerk Department Final Approval - 6/8/2026
RESOLUTION NO. 26-199
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY
OF ROSEVILLE AND CALTAC SECURITY, AND AUTHORIZING THE CITY MANAGER
TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Contract Purchase Agreement (3005445) for Securing Facilities Services, by and between the City of Roseville and CALTAC Security, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.
BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute four (4) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this vendor is not in the best interest of the City.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
Contract Purchase Agreement 3005445
Supplier Details:
Company CALTAC Security
Contact Mike Menas
Address 1079 Sunrise Ave Ste B-25
Roseville, CA 95661
Submit your response to:
Company City of Roseville
Contact Joanna Oukrop
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1102
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648
Contract Purchase Agreement 3005445
Agreement 3005445
Agreement Date 22-MAY-2026
Change Order 3
Change Order Date 28-MAY-2026
Revision 3
Agreement Amount 80,406.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier CALTAC Security
1079 Sunrise Ave Ste B-25
Roseville, CA 95661
Phone:
Fax:
Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:
Fax:
Email:
(916) 422-5822
()
[email protected]
Description of
Labor,
equipment
and/or materials
The vendor shall provide the services called for under City of Roseville Request for Proposal (RFP) #13-184 and contractor's proposal thereto titled "Securing Facilities Services" dated 4/20/26 (hereinafter "Proposal"). The terms and scope of work of City of Roseville RFP #13-184 and contractor's Proposal are herein made part of this agreement and fully incorporated by reference. Additional dollars are included on this agreement for lock/unlock site adds throughout the year or for reactive patrols as needed. All work must be quoted and approved in advance by Patrick Daly.
Start date: Upon Executed Agreement
End date: 6/30/27
Contact Patrick Daly in the Parks, Recreation and Libraries Department at (916)774- 5764 or [email protected] for questions regarding this contract. **The total cost listed is an approximation only. The City does not guarantee whatsoever the actual value of this agreement.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 14940 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
Joanna Oukrop Phone 1-916-746-1102
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648
Contract Purchase Agreement 3005445
Contract Terms and Conditions
1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.
8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.
9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.
10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance 3 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648
Contract Purchase Agreement 3005445
written on a claims made basis is subject to the approval of Risk Management and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.
Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.
Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.
Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law. 4 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648
Contract Purchase Agreement 3005445
11. Contractor shall comply with all federal, state, and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.
18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
19. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.
20. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.
5 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648
Contract Purchase Agreement 3005445
21. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.
22. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $500 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville.ca.
us/government/departments/city_clerk/transparency/levine_act.
23. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.
24. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.
CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.
25. If Contractor produces any "web content" pursuant to this Agreement, as that term is defined in section 35.104 of Title 28 of the Code of Federal Regulations, as may be amended, Contractor shall ensure that any such web content is in full compliance with all applicable requirements of the most current version of the Web Content Accessibility Guidelines, the Americans with Disabilities Act, Code of Federal Regulations and/or California law. Contractor shall defend, indemnify, and hold harmless City, its officers, employees, and agents from and against any and all claims, liabilities, damages, or expenses arising out of Contractor's failure to comply with such requirements. This provision shall survive expiration and/or termination of this Agreement.
The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.
Roseville Business License No. __00835400__________________________ Contractor License No. __PPO119779_________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
______X____ Corporation
___________ Limited Liability Company
6 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648
Contract Purchase Agreement 3005445
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.
General T&C
REV 3/16/26 JS
7 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648
Contract Purchase Agreement 3005445
ATTACHMENT A
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
INSURANCE REQUIREMENTS
AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):
Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
8 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648
Contract Purchase Agreement 3005445
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.
How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.
Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648
Contract Purchase Agreement 3005445
Supplier
Signature:______________________________________________ Print Name:__Mike Menas_______________________________
Title:__President_______________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_Mike Menas_________________________________ Title:__Secretary_______________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 10 Docusign Envelope ID: C50E79B0-609B-8274-8215-EF0377E24648 5/28/2026
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REQUEST FOR PROPOSALS
RFP 13-184
SECURING FACILITIES SERVICES
DUE: 4/21/2026
3:00 PM
Deliver to:
City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
OR
Email: [email protected]
CITY OF ROSEVILLE
NOTICE FOR PROPOSALS
RFP 13-184
NOTICE IS HEREBY GIVEN that proposals for Securing Facilities Services will be received by the City of Roseville. Proposals will be accepted ONLY at the office of the City Clerk, Civic Center, 311 Vernon Street, Roseville, CA 95678 or submitted via electronic mail to [email protected], until 3:00 p.m., 04/21/2026. Said proposals will be evaluated and results will be made public after completion of the negotiation process with the selected contractor. The City reserves the right to reject any or all proposals and to waive any informalities or irregularities in any proposal or in the proposal process.
04/06/2026
_______________________________ _____________________________________ Date Patrick Daly
Parks and Open Space Supervisor
___________________________________________
IMPORTANT!!!
The City is not responsible for misdelivered proposals, and the proposer is strictly liable for its chosen method of delivery. It is the proposer’s sole responsibility to make sure that proposals arrive at the proper location. Any proposal which does not actually arrive in the City Clerk’s Office by the RFP due date and time will be rejected as non-responsive, even if properly addressed or delivered to another City Department.
Your proposal MUST be addressed and delivered as follows:
City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
The proposer is also directed to include the attached “Sealed Proposal” label on the outside of the package or envelope, so that it is visible when delivered to the City.
Or emailed to:
[email protected]
Note: Email submissions are limited to 25 megabytes.
City of Roseville RFP
PREVAILING WAGE NOTIFICATION
This is a prevailing wage project. Accordingly, all prevailing wage and fair employment laws and regulations shall be adhered to. For prevailing wage contracts over $25,000.00, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
13-184 SECURING FACILITIES SERVICES
TABLE OF CONTENTS
SECTION Page
1.0 INTRODUCTION 5
2.0 TENTATIVE PROJECT SCHEDULE 6
3.0 PRE-PROPOSAL CONFERENCE 6
4.0 SCOPE OF SERVICES 7
5.0 ASSURANCE OF DESIGNATED PROJECT TEAM 8
6.0 PROPOSAL FORMAT REQUIREMENTS 8
7.0 SUBMITTAL INSTRUCTIONS 11
8.0 EVALUATION CRITERIA 12
9.0 SELECTION PROCESS 12
10.0 GENERAL TERMS AND CONDITIONS 13
11.0 ATTACHMENTS
PROPOSER’S CERTIFICATION 19
LEVINE ACT DISCLOSURE STATEMENT FORM 20
CONTRACTOR LICENSES 23
SUBCONTRACTOR LIST 24
NON-COLLUSION DECLARATION 26
SAMPLE CONTRACT 27
MONTHLY PRICING CHECKLIST 40
RESTROOM LOCK FACILITIES 41
1.0 INTRODUCTION
The City of Roseville (hereinafter “City”), is soliciting proposals for Securing Facilities Services.
This will be a competitive negotiation process. Qualified individuals, firms, contractors, consultants or entities (hereinafter “Contractor(s)”), that meet the requirements set forth in this Request for Proposals (hereinafter “RFP”) and are capable of providing the services requested are encouraged to participate.
1.1 BACKGROUND
The City of Roseville is looking for a security company to lock multiple restroom facilities throughout the City park system. This would include, at a minimum, a basic restroom check prior to locking and daily communication with a City representative.
1.2 CITY OVERVIEW
The City of Roseville is an incorporated city with a population of more than 145,000 residents, located in Placer County off of Interstate 80, approximately 16 miles northeast of Sacramento, California. The City of Roseville is a Charter city operating under the City Council/City Manager form of government.
1.3 PROPOSAL SUBMITTAL
RFP proposal submittals may be delivered to the Office of the City Clerk, Civic Center, 311 Vernon St., Roseville, CA 95678 via common carrier, hand delivered, or submitted via electronic mail to [email protected] by the specified proposal due date and time. Complete and attach the “Sealed Proposal” label to the outside of the proposal packaging if delivering or hand carrying a hard copy of the proposal, so it is visible to the City Clerk. If submitting a proposal via electronic mail, then include the RFP title and RFP number in the subject line of the email.
1.4 CALIFORNIA SECRETARY OF STATE REGISTRATION
The City requires all corporations, limited liability companies and limited partnerships to be registered to do business in the State of California. On a separate sheet of paper, please include a screenshot of your “ACTIVE” status with your proposal submittal, which can be obtained by accessing this link:
https://bizfileonline.sos.ca.gov/search/business. All proposers must be registered with the Secretary of State or have a valid exemption by the time of award.
1.5 INSTRUCTIONS
This RFP includes a description of the scope of services, proposal requirements, and instructions for submitting your proposal. Failure to follow these instructions may result in rejection of your proposal.
No oral representations or interpretations will be made to any proposer as to the meaning of this RFP.
Direct all inquiries regarding this RFP in writing to Patrick Daly by accessing the RFP from the City’s website at: https://www.roseville.ca.us/business/procurement_services/bids_rfps by no later than 04/15/2026.
Do not contact other individuals or City departments in this regard. Information provided by anyone other than the above contact may be invalid, and proposals which are submitted in accordance with such information may be declared non-responsive.
In the event that it becomes necessary to revise any part of this RFP, written addenda will be issued. Any amendment to this RFP is valid only if it is in writing and issued by the City department issuing the RFP. No oral interpretations or answers shall bind the City unless confirmed by the City in writing.
All addenda for this RFP will be distributed through PublicPurchase.com to proposers who have registered with PublicPurchase.com and who have downloaded the RFP. Additionally, the Notice of Intent to Award will be posted on PublicPurchase.com. It is the proposer’s sole responsibility to monitor PublicPurchase.com for possible addenda to this RFP and for the Notice of Intent to Award. Failure of proposer to retrieve addenda or the Notice of Intent to Award from PublicPurchase.com shall not relieve him/her of the requirements contained therein or the timelines associated therewith. Additionally, failure of proposer to return a signed addendum, when required, may be cause for rejection of his/her proposal.
2.0 TENTATIVE SCHEDULE
The following represents the tentative schedule for this RFP. Any change in the scheduled dates for the Pre-Proposal Conference, Deadline for Final Questions, or Proposal Submission Deadline will be advertised in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.
RFP Released by the City……………………………… 4/6/26
Pre-Proposal Conference or Job Walk………………… 4/9/26
Deadline for Final Questions…………………………… 4/15/26
City Responses to Written Questions…………………... 4/17/26
Proposal Submission Deadline…………………………. 4/21/26
Contractor Interviews as needed………………………. Week of 4/27/26 Contract Negotiations…………………………………… 5/4/26
Contract Approval by City Council……………………. 6/17/26
Commencement of Services.……………………………. 7/1/26
3.0 MANDATORY PRE-PROPOSAL CONFERENCE OR JOB WALK
A mandatory pre-proposal conference/job walk has been scheduled for April 9, 2026, at 9 AM.
The job site will be visited to preview the project areas, locations, and accessibility. The job walk will last approximately 90 minutes. Attendance will be taken prior to the job walk.
Location: Begin tour at Maidu softball restrooms located at 1550 Maidu Dr. Will proceed to 311 Vernon St. and end at 1151 Rand Way.
Proposals from Contractors who do not attend the mandatory pre-proposal conference/job walk will be rejected. The pre-proposal conference/job walk will begin at the designated start time.
Attendance for the entire pre-proposal/job walk is required, and tardiness will be grounds for disqualification.
Interested firms will have an opportunity to submit questions regarding the requirements outlined in this RFP. In order to make the meeting more effective for all participants, attendees should read this document thoroughly prior to the meeting.
Substantial clarifications or changes required as a result of the meeting will be issued in the form of a written addendum to the RFP. A list of attendees will be distributed upon request.
4.0 SCOPE OF SERVICES
It is the responsibility of the security company to lock the restrooms within the City of Roseville Parks on a daily basis based on the specifications listed below. There are 14 separate facilities, 3 with multiple restroom buildings. We estimate that it will take an individual to lock the facilities about 4 hours to complete uninterrupted. Below are the descriptions of the scope of duties:
1. All restrooms shall be checked to confirm they are not occupied prior to locking.
2. Parks without sports court or field lighting shall be locked no earlier than sunset.
This time would shift as the days get longer and the company that accepts the job must be able to adjust the schedule.
3. Parks identified with sports court or field lighting (see Attachment H) shall be locked no earlierthan 11pm during the term of this contract.
4. Vehicles are not allowed onto park sidewalks and pathways in the Parks to get to restrooms, withthe exception of the Maidu Softball Complex Building.
5. If the facility is occupied at lock up, the security personnel shall inform occupant the facility is closed and is being locked. The occupant shall be allowed up to 5 minutes to vacate the restroom.
6. If someone refuses to leave, the security staff shall call Roseville Polic Department, explain the situation, and continue locking other sites then return to lock the restroom later in the evening.
7. An e-mail shall be sent to the designated city contact at the end of the shift to report damage or issues (such as broken locks, graffiti, burned out security lights, etc.) that may have been observed during the evening.
8. There are NO LOCK nights the evening prior to the following major holidays:
NewYears Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving and Christmas.
9. Proposal must include method/pricing that defines adjustments in the invoicing for additionsand subtractions to the facilities to be locked.
10. City will provide four (4) sets of keys which Contractor will be responsible for returning at the end of contract. If any of the sets of keys are lost or damaged, Contractor will notify City immediately. City will replace key at our cost. Contractor shall not make copies.
11. Contractor shall be able to provide additional services such as site security, additional facility lockup, additional site patrol, based on an agreed upon quoted price prior to performed service.
4.1 Multiyear Agreements - The initial contract will be from date of award through June 30, 2027.
The City reserves the right to renew the contract for four (4) additional years, one (1) year at a time at its sole discretion. The vendor receiving the contract award for the initial contract will
retain that contract award throughout the life of the contract, including the optional renewal years.
The initial contract will be awarded based on the prices determined through the initial contract negotiation process. Sixty days prior to the expiration date of the current contract, the City is willing to re-negotiate out-year pricing (increases and/or decreases) based on market fluctuations. The pricing for each renewal year will be evaluated based on what the City deems to be fair and reasonable pricing. Any requests made by the vendor for a price increase must be fully documented utilizing an appropriate Consumer or Producer Price Index or other relevant market data to justify a price change. In its request for price increases Seller shall cite sources, specific conditions, and document how those conditions affect the cost. The City of Roseville is also willing to re-negotiate pricing if it is affected by catastrophic circumstances (example: unforeseen national/world crisis or acts of God).
Price adjustments will not be automatic. They must be mutually agreed upon by both the City and the vendor. The City will review the proposed pricing and determine if it is allowable, fair, reasonable, and in the best interest of the City to extend the agreement.
5.0 ASSURANCE OF DESIGNATED PROJECT TEAM
Proposer shall ensure that the designated project team, including sub-consultants or sub- contractors (if any), is used for this project. Departure or reassignment of, or substitution for, any member of the designated project team, sub-consultant(s) or sub-contractor(s) shall not be made without the prior written approval of the City.
6.0 PROPOSAL FORMAT REQUIREMENTS
Each response to this RFP shall include the information described in this section. Provide the information in the specified order. Failure to include all of the information specified may be cause for rejection. Additional information may be provided but should be succinct and relevant to the goals of this RFP. Any additional information that a proposing Contractor wishes to include that is not specifically requested should be included in an appendix to the proposal.
Contractors are encouraged to keep the proposals brief and to the point but sufficiently detailed to allow evaluation of the project approach. Unauthorized conditions, omissions, limitations or provisions attached to a proposal may render the proposal non-responsive and may cause its rejection.
Proposers are warned against making erasures or alterations of any kind, without initialing each and every such change. Proposals that contain erasures or irregularities of any kind, without such initialing, or omissions, may be rejected.
If provided via regular mail, the proposal should be bound or contained in a loose-leaf binder.
Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use section dividers, tabbed in accordance with this section as specified below.
6.1 Cover Letter with the following information:
• Title of this RFP
• Name and Mailing Address of Firm (include physical location if mailing address is a PO Box)
• Contact Person, Telephone Number, Fax Number, and Email Address • A statement that the submitting Contractor will perform the services and adhere to the requirements described in this RFP, including any addenda.
6.2 Signature Requirements - The attached Proposer’s Certification (Attachment A) shall be executed by an official(s) legally authorized to bind the Contractor which states that the proposal is valid for ninety (90) days. Include the executed copy of the Proposer’s Certification under Tab G. Note: This is ninety (90) days following the closing date for the receipt of all proposals.
• Proposals submitted on behalf of a Partnership shall be signed in the firm name by a partner or the Attorney-in-Fact. If signed by the Attorney-in-Fact, there shall be attached to the proposal a Power-of-Attorney evidencing authority to sign proposals, dated the same date as the proposal and executed by all partners of the firm. • Proposals which are submitted on behalf of a Corporation shall have the correct corporate name thereon and the actual signature of the authorized officer of the corporation written (not typed) below the corporate name. The title of the office held by the person signing for the corporation shall appear below the signature of the officer. • Proposals which are submitted on behalf of a Limited Liability Company (“LLC”) shall be signed by the person or persons authorized to bind the LLC under the LLC’s articles of organization.
• Proposals which are submitted by an Individual Doing Business under a firm name (“dba”) shall be signed in the name of the individual doing business under the proper firm name and style.
6.3 TAB A: Firm’s Qualifications – Describe your firm and provide a statement of your firm's qualifications for performing the requested services. Identify the services which would be completed by your firm's staff and those that would be provided by sub-consultants or subcontractors, if any. Identify any sub-consultants or sub-contractors you propose to utilize to supplement your firm’s staff. Include the firm’s organizational chart, including its constituent parts, and size variation of staffing levels in the past five (5) years.
6.4 TAB B: Experience and References – Provide a summary of your firm’s experience in providing these or similar services. Provide a minimum of three (3) references for projects or services similar in nature and scope that your firm’s team members have completed in the last five (5) years. Include brief descriptions of the projects, dates, client names and contact persons’ names, addresses and telephone numbers. Public sector references are preferred.
6.5 TAB C: Qualifications of Team – Provide a brief summary of the role, qualifications and experience of each team member and designated project manager/lead assigned to this project, including length of service with the firm and the qualifications/experience of any subconsultant or sub-contractor staff on your project team. A project team organizational diagram and brief resume of each team member and the designated project manager/lead for each applicable category shall be included. The geographic location of the firm and key
personnel shall also be identified. Any proposed sub-consultants or sub-contractors shall be listed. Include sub-consultant’s and sub-contractor’s assigned task(s) and experience.
Full resumes may be included in the appendix.
6.6 TAB D: Project Understanding – Based on the available information, supplemental research, field observations, and experience with similar projects, provide a narrative describing your understanding of the services requested in this RFP, your general approach and any major challenges to achieving the City’s stated goals. Include any issues that you believe will require special consideration for this project. Also identify any unique approaches or strengths that your firm may have related to this project. City staff will assess your understanding of all aspects of the project based on the overview.
6.7 TAB E: Project Plan – Provide a detailed discussion of your firm’s approach to the successful implementation of this project. Include thorough discussions of methodologies you believe are essential to accomplishing this project. Include a proposed work schedule to accomplish all of the required tasks within the desired timeline. Identify the staff who would be assigned to each task, including sub-consultants and sub-contractors. List any necessary equipment, training or installation services required.
6.8 TAB F: Cost Proposal – Provide a total cost proposal for all products and services to be delivered, and a breakdown of costs delineated by tasks as described in your project plan.
Include a schedule of hourly rates for all proposed staff and the amount of time each person will be devoted to this project. Define any reimbursable expenses requested to be paid by the City.
6.9 TAB G: Required Statements/Documents – Include statements of assurance regarding the following requirements in the proposal:
• Non-substitution for the designated members of the team without approval by City staff (Section 5.0)
• The absence of a conflict of interest (Section 10.4)
• Indicate your ability and agreement to fulfill the indemnification and insurance requirements contained in the sample contract (Section 10.7). (Please note that actual certificates of insurance are not required as part of your submittal.) • A statement that nothing contained in the submitted proposal will be proprietary. (Section 10.23)
Submit the following documents with proposal:
• Proof of registration with California Secretary of State. Note: All proposers must be registered with the Secretary of State or have a valid exemption by the time of award. • Executed copy of Proposer’s Certification (Attachment A) • Levine Act Disclosure Statement Form (Attachment B)
• Contractor Licenses (Attachment C)
• Subcontractor List (Attachment D)
• Executed copy of Non-collusion Declaration (Attachment E)
6.10 TAB H: Exceptions – Describe any and all proposed exceptions, alterations or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (Attachment F). The nature and scope of your proposed exceptions may negatively affect
the evaluation of your submittal and the City’s determination of whether it is possible to successfully negotiate a contract with your firm.
6.11 TAB I: Competency of Proposers – The City wants to ensure that the successful Contractor has the necessary facilities, ability, experience, and financial resources to provide the services specified herein in a satisfactory and timely manner. Please list and explain any pending bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures, and any similar actions filed or resolved in the past seven (7) years. Please indicate whether a client has ever terminated a contract with your firm for breach, and if so, please explain. Also, furnish a statement of financial resources demonstrating that the Contractor has the ability to maintain a staff of regular employees, sub-consultants or sub-contractors adequate to ensure continuous performance of work, and demonstrating that the equipment for the work contemplated is sufficient, adequate and suitable.
7.0 SUBMITTAL INSTRUCTIONS
7.1 Your submittal package shall include the following:
If mailing, the below guidelines apply.
• One (1) original and four (4) printed copies of your proposal; and • One (1) electronic copy of your proposal in PDF format on a flash drive or other electronic media
OR
If submitting your proposal via electronic mail, then send one (1) copy of the proposal to [email protected]. The file size limit is 25 megabytes.
7.2 Proposals shall be submitted not later than the time and date indicated on the cover page of this RFP. If mailing the proposal, then it shall be submitted in a sealed envelope or container and clearly marked with the RFP title on the outside of the parcel. Complete and attach the “Sealed Proposal” labelto the outside of the envelope or package containing your proposal.
7.3 Proposals shall be delivered to:
City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
Or electronically mailed to: [email protected]
7.4 The City shall not be responsible for proposals delivered to a person or location other than that specified herein.
7.5 Postmarks will not be accepted, and proposals received after the deadline date and time will not be accepted or considered. No exceptions.
7.6 The City reserves the right to waive minor defects and/or irregularities in proposals and shall be the sole judge of the materiality of any such defect or irregularity.
7.7 All costs associated with proposal preparation shall be borne by the proposer.
8.0 EVALUATION CRITERIA
The following evaluation criteria and rating schedule will be used to determine the most highly qualified firm(s)
Evaluation Criteria
Maximum
Points
Possible
A. Experience and qualifications of firm and proposed
staff/sub-consultants/sub-contractors
(per Sections 6.3 - 6.5) 25
B. Understanding of the Project – Proposed Project Plan (per Section 6.6 – 6.7) 25
C. Proposed Cost
(per Section 6.8) 50
Total Possible Points: 100
9.0 SELECTION PROCESS
9.1 Award of the RFP shall be made to the responsible proposer whose proposal is determined, through a formal evaluation panel process, to be the most advantageous to the City after the evaluation panel has taken into consideration the evaluation factors set forth in the RFP. A master score sheet shall be created based on the evaluation panel’s initial evaluation. Proposals shall be scored according to the criteria stated in the RFP.
9.2 Proposals submitted will be reviewed by a selection committee. Contractors that have submitted the best and most complete proposals may be invited to an interview. The number of Contractors invited to an interview may vary depending upon the number of proposals submitted.
9.3 Should the City elect to conduct interviews with any proposers, the following criteria shall be considered, and each proposer ranked by the evaluation panel during the interview process:
a) Quality of presentation, b) Ability to meet the City’s business goals, c) Communication style.
9.4 The City reserves the right to make a selection after review of the proposals without oral interviews; therefore, the proposal should be submitted initially on the most favorable terms that the Contractor might propose.
9.5 A contract will be negotiated with the Contractor considered best meeting the City’s need for this project. In the event a mutually satisfactory contract cannot be negotiated with the City’s first choice, negotiations may be terminated and commenced with the Contractor considered next best in meeting the City’s needs for this particular project.
9.6 The selected Contractor will be required to execute a City prepared contract. The contract may further refine the scope of services and will provide for the terms and conditions of employment.
9.7 The award of any contract is expressly contingent upon City Council approval and the availability of funds. City staff may not legally bind the City to a contract.
9.8 The City reserves the right to reject any or all proposals, or to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful Contractor(s). In the case of differences between written words and figures in a proposal, the amount stated in written words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern.
9.9 The City reserves the right to seek clarification on any or all proposal submittals to ensure the RFP specifications are met. Proposals may be rejected from any proposer who does not comply with the City’s request for clarification.
9.10 Once a decision has been made to award the contract, then a formal notice of the intent to award to the recommended proposer(s) shall be made by the Department.
9.11 A City of Roseville business license as well as all applicable permits, licenses and certifications required by local, state or federal law are required before the award of contract.
10.0 GENERAL TERMS & CONDITIONS
10.1 Standard Contract. Upon completion of the evaluation and recommendation for award, the selected Contractor will be required to execute an agreement prepared by the City, a sample of which is included as Attachment F.
10.2 Independent Contractor. At all times the Contractor shall represent himself/herself to be an independent contractor offering such services to the general public and shall not represent himself/herself, or his/her employees, to be an employee of the City. Therefore, the Contractor shall assume all legal and financial responsibility for taxes, FICA, employee fringe benefits, workers’ compensation, employee insurance, minimum wage requirements, overtime, etc., and agrees to indemnify, save, and hold the City, its officers, agents, and employees, harmless from and against, any and all loss, cost (including attorneys’ fees), and damage of any kind related to such matters.
10.3 Non-Appropriation. The City may terminate any resulting contract at the end of any fiscal year, June 30th, without further liability other than payment of debt incurred during such fiscal year, should funds not be appropriated by its governing body to continue services for which the contract was intended.
10.4 Conflict of Interest. The Contractor shall warrant that no official or employee of the City has an interest, has been employed or retained to solicit or aid in the procuring of the resulting contract, nor that any such person will be employed in the performance of such contract without immediate divulgence of such fact to the City. Contractors submitting a proposal in response to this RFP must disclose any actual, apparent, direct, indirect, or
potential conflicts of interest that may exist with respect to the Contractor or the Contractor’s management or employees relative to the services to be provided to the City.
Conflict of interest issues may require consultation with legal counsel. If a Contractor has no conflicts of interest, a statement to that effect must be included in the proposal.
Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity.
10.5 Undue Influence. The Contractor shall warrant via an executed Proposer’s Certification (Attachment A) that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award or terms of the contract that will be executed as a result of this RFP, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the City shall receive compensation, directly or indirectly, from the Contractor, or from any officer, employee or agent of the Contractor, in connection with the award of the contract or any work to be conducted as a result of this RFP. Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity.
Additionally, the Contractor shall provide a completed Levine Act Disclosure Statement form (Attachment B). A party to a proceeding before an agency involving a license, permit, or other entitlement for use, including contracts not competitively bid and awarded to the lowest responsible bidder with a responsive bid shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent to a City official/campaign. (Gov. Code, § 84308.) For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.
10.6 Non-Collusion. Contractors submitting proposals shall warrant via an executed Proposer’s Certification (Attachment A) that their offer is made without any previous understanding, agreement or connection with any person, firm or corporation submitting a separate proposal for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action. This condition shall not apply to proposals which are submitted by firms who have partnered with others to submit a cooperative proposal that clearly identifies a primary contractor and the associated sub-consultants or sub-contractors. Proposers shall also submit a properly completed and executed “Noncollusion Declaration” which is attached as (Attachment E).
10.7 Indemnification & Insurance Requirements. The City’s standard indemnification and insurance requirements are provided in the sample contract, included in (Attachment F).
All costs of complying with the insurance requirements shall be as included in your pricing.
The selected Contractor shall provide complete and valid insurance certificates within ten (10) days of the City’s written request. Failure to provide the documents within the time stated may result in rejection of the Contractor’s proposal. If a proposer takes exception to the indemnification and insurance requirements, then the nature and scope of the proposed exceptions may negatively affect the evaluation of that proposer’s submittal and the City’s determination of whether it is possible to successfully negotiate a contract with that firm. Submitting exceptions are at the proposer’s own risk.
10.8 Cost of Preparing Proposal. The City will not pay any costs incurred by any Contractor in preparing or submitting a proposal in response to this RFP.
10.9 Proposals Property of the City. All documents or materials submitted with or in conjunction with any proposal, including but not limited to electronic files, shall become the property of the City after the proposal submission deadline. No submission documents will be returned. During negotiations, the scope of services may be amended by the City and negotiated based upon ideas provided by other proposers or any other source.
10.10 Proposals are Public Records. All proposals submitted are subject to the public disclosure requirements under the laws of the State of California, unless the City identifies and exercises a right or obligation to exempt any record from public disclosure. However, proposals will not be disclosed until negotiations are complete and a recommendation for selection and award is made.
10.11 Protests.
(a) Protest Requirements
(1) Any proposer who is aggrieved in connection with the solicitation or award of a contract may file a protest with the City Clerk’s office. The protest must be received in writing by the City Clerk’s office within seven (7) calendar days after such aggrieved proposer 1) knows or should have known of the facts giving rise thereto or 2) the date of the notice of intent to award, whichever is sooner. In no event shall a protest be allowed after an award has been made by City Council. If the seventh calendar day falls on a weekend or City holiday, the protesting party may submit the protest prior to close of business on the first business day following such weekend or holiday. Failure to submit a timely protest shall bar consideration of a protest.
(b) Grounds for Protest
(1) The alleged grounds for protest shall be limited to the following: (a) computation errors, (b) violations of local, state, or federal law, or (c) the City failed to follow the procedures specified in this Policy.
(2) The protest shall state all grounds claimed for the protest and include supporting documentation. Failure to clearly state the grounds for the protest and provide supporting documentation shall be deemed a waiver of all protest rights. (c) Administrative Review
Upon receipt of the protest and after determining the protest was properly filed, the Department Director shall provide a copy of the protest to other proposers who might become aggrieved as a result of the protest and issue a written decision within fourteen (14) calendar days after receipt of the protest. The protest will be evaluated by the Department Director, the City Attorney’s Office, and the Purchasing Manager. The protesting proposer shall promptly provide any information requested by City staff as part of such investigation. The decision shall either deny or uphold the protest and include reasons for the decision. The written decision shall be final. (d) Stay of Action During a Protest
In the event a protest is filed under Section 10.11, the City shall not proceed further with the award of the contract until the protest is resolved, unless:
(1) The City Manager or designee makes a determination that the award of the contract without delay is necessary to protect a substantial interest of the City, or (2) The City decides to reject all proposals and issue a new RFP.
10.12 Rejection of RFP. The City reserves the right to reject any or all proposals, to waive defects or irregularities in any proposal or in the RFP process, and to offer to negotiate or contract with any Contractor in response to any RFP. This RFP does not constitute any form of offer to contract.
10.13 Multiple Award. The City reserves the right to award the contract to multiple contractors when applicable.
10.14 Increasing/Decreasing Portions of RFP. The City reserves the right to increase or decrease the amount of any portions of the work represented in the RFP and/or to omit portions of said work, as may be deemed necessary by the City.
10.15 Rejection as Non-Responsive. Proposals may be rejected as non-responsive at the City’s sole discretion if there are alterations of form, the proposal is conditional or the proposal is incomplete.
10.16 Modifying RFP. The City reserves the right to modify any portion of, or to postpone or cancel this RFP at any time, and/or reject any and all submissions without indicating any reason.
10.17 If no proposal is accepted, the City may elect to have the services performed in some other manner.
10.18 Rejecting Team Members, Firms or Sub-contractors. The City reserves the right to reject individual team members, firms, sub-consultants or sub-contractors and request substitution prior to contract award.
10.19 Local Business, Small Business, Minority and Women Owned Business. Although no preferences will be given, the City highly encourages submission of proposals by local businesses, by small business owners, and by minority and women-owned businesses.
10.20 Withdrawal of Proposals. Proposals may be withdrawn prior to the date and time specified for proposal submission with a formal written notice by an authorized representative of the proposer delivered to the City Clerk’s Office. Proposals submitted will become property of the City after the proposal submission deadline.
Proposals may not be withdrawn for ninety (90) days after the due date unless the City enters into a contract with another Contractor prior to the expiration of that ninety (90) day period.
10.21 Prohibited Transmittals. No telephone or facsimile proposals will be accepted. If a photocopy is submitted, the proposal must be signed in ink.
10.22 Proposal Postponement and Amendment. The City reserves the right to revise or amend the RFP or specifications up to the time set for opening of the proposals. Such revisions and amendments, if any, shall be announced by amendments to this RFP through the City’s web site. Copies of such amendments shall be furnished to all prospective proposers. Prospective proposers are defined as those proposers who have registered and are on the City’s RFP list for this material/service. If revisions and amendments require changes in quantities, prices or scope of services, the date set for opening of the proposals may be postponed by such number of days as in the opinion of the City shall enable proposers to revise their proposals. Proposals which fail to acknowledge a substantive addendum to the RFP, as determined by the City Attorney’s Office, on the City supplied addendum form will be rejected as non-responsive. Any revisions or amendments to the RFP will become incorporated into any contract awarded pursuant to the RFP.
10.23 Proprietary Information. Proposers submitting a proposal in response to this RFP must provide a statement that nothing contained in the submitted proposal will be proprietary.
However, if a proposer desires to claim a privilege against public disclosure for a trade secret or other proprietary information, such information must be submitted with the proposal in a separate envelope marked “confidential.” The City Attorney’s Office will determine if the information is in fact proprietary, based on state and federal law. Note that under California law, a price proposal to a public agency is not a trade secret. The Contractor shall defend, indemnify and hold harmless the City regarding any claim by any third party for the public disclosure of the “confidential” portion of the proposal.
10.24 Right to Request Additional Information. During the evaluation process, the City reserves the right, where it may serve the best interests of the City, to request additional information and clarifications from proposers. Such information will be requested in writing to the specific proposer. This information will become a part of the original proposal submitted by the specific proposer and will be used by the City in evaluating the proposal and will not be shared with other proposers during the evaluation and negotiation process.
10.25 Modification of Proposals. Modification of a proposal already received will be considered only if the modification is received prior to the deadline date for receiving proposals. All modifications shall be made in writing, executed, and submitted in the same form and manner as the original proposal.
10.26 Examination of Contract Documents. Each proposer shall thoroughly examine and be familiar with the terms of this RFP, the sample contract attached as Attachment F, legal and procedural documents, general conditions, specifications, and addenda (if any), which will constitute the contract documents. Submission of a proposal shall constitute acknowledgement, upon which the City may rely, that the proposer has thoroughly examined and is familiar with the contract documents. Failure or neglect of a proposer to receive or examine any of the contract documents shall in no way relieve the proposer of any obligation with respect to their proposal or to the contract. No claim for additional compensation will be allowed which is based upon lack of knowledge of any contract document.
10.27 Non-Discrimination. The City maintains various policies related to contractual service providers. Among these is an anti-discrimination policy, which requires that the City’s contractors not discriminate in hiring on the basis of gender, race, religion, sexual orientation, medical condition, and all other categories protected by law. Upon acceptance of a proposal, the City may request that the selected Contractor sign a statement affirming its compliance with this policy.
10.28 No Assignment or Modifications. This awarded contract is to be binding on the successors and assigns of the parties hereto. The services called for herein are deemed unique and except as provided herein Contractor shall not assign, transfer, subcontract, or otherwise substitute its interest in the agreement or any of its obligations herein without the written consent of the City. The Agreement may be modified only by a written amendment signed by the parties.
10.29 Bankruptcy. Upon filing for any bankruptcy or insolvency proceeding whether voluntary or involuntary, or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the Contractor must notify the City immediately. Upon learning the actions herein identified, the City reserves the right, at its sole discretion, to cancel the contract.
10.30 Bonds. The successful Contractor will be required to provide a 100% Faithful Performance Bond and a 100% Labor and Materials Bond using the City’s forms.
10.31 Debarment. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, consultants, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.
Attachment A
PROPOSER’S CERTIFICATION
I hereby propose to furnish the goods or services specified in the Request for Proposals (“RFP”). I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Roseville (“City”) adequate time to evaluate the qualifications submitted.
I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The information contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further certify that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing and able to perform if awarded the contract.
I further certify that this proposal is made without prior understanding, agreement, connection, discussion, or conspiracy with any other person, firm or corporation submitting a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal action; that no officer, employee or agent of the City or any other proposer is financially interested in said proposal; that no undue influence or pressure was used against or in concert with any officer, employee or agent of the City in connection with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. _________________________________________________
NAME OF BUSINESS
_________________________________________________
SIGNATURE
_________________________________________________
NAME & TITLE, TYPED OR PRINTED
_________________________________________________
MAILING ADDRESS
_________________________________________________
TELEPHONE NUMBER
_________________________________________________
EMAIL
Type of Organization:
____ Sole Proprietorship ____ Corporation _____ State of Incorporation ____ Partnership ____ Limited Liability Company
Attachment B
LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any “Officer” (elected or appointed officer, any alternate thereto, and any candidate for elective office) from participating in any consideration or action related to a proceeding if they receive political contribution(s) from a party, or its agent(s), totaling more than$250 within the previous twelve (12) months, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding concerning a license,permit,other entitlement for use,franchise,or contract (collectively “license,permit,orcontract”). For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.
City Officers are listed at the following sites:
• The Members of City Council - https://www.roseville.ca.us/government/city_council/meet_council • Boards & Commission Members - https://www.roseville.ca.us/government/boards_commissions Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.
1. Have you or your entity, or any agent onbehalfof youor your entity,made anypolitical contribution(s) totalingmore than $250 to any City Officer in the twelve (12) months preceding the date of the submission of your license, permit, or contract, or the anticipated date of any City Council, Board, or Commission consideration or action related to this license, permit, or contract? YES _____ NO _____
If yes, please identify the City Officer(s): ________________________________________________________________________________
2. Do you or your entity, or any agent on behalf of you or your entity, anticipate orplan to make any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months following any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES _____ NO _____
If yes, please identify the City Officer(s): _______________________________________________________________________________ Answering yes to either of the two questions above does not preclude the City of Roseville from considering and/or taking action on a license, permit, or contract. It does, however, potentially preclude the identified City Officers from participating in consideration of and in taking any actions related to the license, permit, or contract. Please accurately complete and sign this form, under the penalty of perjury:
______________________________________________________________________________________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________
(Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered. If this form has not previously been submitted in connection with a contracting, licensing, entitlement or permitting process, please provide the completed form to the Office of the City Clerk for appropriate departmental routing, at: City Clerk, 311 Vernon St., Roseville, CA 95678, [email protected]
LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) Term Definition Law
Covered
"proceedings"
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that does not solely involve purely ministerial decisions and is:
(1) Applied for by the party;
(2) Formally or informally requested by the party; or
(3) A contract between the agency and the party or a
franchisee granted by the agency to the party, other than a contract that is competitively bid, a labor contract, or a personal employment contract.
FPPC Reg 18438.2(a)
Party
Any person who files an application for, or is the subject of, a proceeding involving a license, permit, or other
entitlement for use.
Gov. Code 84308(a)(1)
Participant
Any person who is not a party but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and who has a financial interest in the decision. A person actively
supports or opposes a particular decision in a proceeding if that person lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency.
Gov. Code 84308(a)(2)
FPPC Reg 18438.4
Agent
A person who represents a party or participant for
compensation and appears before or otherwise
communicates with the governmental agency for the
purpose of influencing the pending proceeding. See FPPC Reg 18438.3 for exceptions for certain consultants.
FPPC Reg 18438.3
Competitively Bid
A contract required by law to be awarded to the lowest
responsible bidder with a responsive bid, or, if the
successful bidder refuses or fails to execute the contract, to the next lowest bidder with a responsive bid.
FPPC Reg 18438.2(a)(3)(A)
Labor Contract
A contract or agreement reached through collective
bargaining or with a representative group regarding the salary, benefits, or terms and conditions under an
employment or retirement policy for employees or
retirees, including a project labor agreement entered
under Public Contract Code Section 2500.
FPPC Reg 18438.2(a)(3)(B)
Personal Employment
Contract
A contract for employment, including the terms and
conditions of employment, between the agency and an
agency employee. A contract with an independent
contractor is NOT a personal employment contract.
FPPC Reg 18438.2(a)(3)(C)-
(D)
A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent.
A party, or agent to a party, to a proceeding involving a license, permit, or other entitlement for use pending before any agency or a participant, or agent to a participant, in the proceeding shall not make a contribution of more than two hundred fifty dollars ($250) to any officer of that agency during the proceeding and for 12 months following the date a final decision is rendered by the agency in the proceeding. (Gov. Code, § 84308, emphasis added.)
Attachment C
CONTRACTOR LICENSES
List the licenses held by your company and/or employees. The following representations are made under penalty of perjury:
CA State Lic. No. Name on License Class/Type Expiration Date ___________ ______________________ _____________
___________ ______________________ _____________
__________ _____________ ___________ _________
_________ _____________ _________ _________
Do you have a City of Roseville Business License? Yes____ No____
License #____________
*For Public Works Projects (SB854): Contractors must register with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. The Contractor shall provide proof of current registration with the Department of Industrial Relations for both itself and all listed subcontractors with their proposal. Contractors may register at: http://www.dir.ca.gov/public-works/publicworks.html DIR contractor registration number and expiration date:
*____________________________________________
Attachment D
SUBCONTRACTOR LIST
If subcontractors will not be used, proposer must write "NONE". For construction contracts, in accordance with the Public Contract Code, Part 1, Chapter 4, Subletting and Subcontracting, Contractors must list the name and business address of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or who will specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of one percent (0.5%) of the prime contractor’s total bid, or in the case of bids or offers for the construction of streets and highways, including bridges, in excess of one-half of one percent (0.5%) of the prime contractor’s total bid or ten thousand dollars ($10,000) whichever is greater.
Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________
Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________
Attachment E
NONCOLLUSION DECLARATION TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the _________________ of ______________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________________ [date], at _____________________ [city], ________________ [state].
____________________________________
(Signature of Declarant)
Attachment F
SAMPLE CONTRACT
Attachment D
SAMPLE CONTRACT
Contract Purchase Agreement 3003457
Supplier Details:
Company Sample Company
Contact Fred Sample
Address 111 Sample Dr.
Roseville, CA 95678
Submit your response to:
Company City of Roseville
Contact
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1100
Fax (916) 746-1115
E-mail
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required.
Start Date End Date Confirm To
Contract Purchase Agreement 3003457
Agreement 3003457
Agreement Date 15-FEB-2024
Revision 0
Agreement Amount 0.00 USD
Invoice To City of Roseville Supplier Sample Company
Accounts Payable 111 Sample Dr.
311 Vernon St
ROSEVILLE CA 95678 Roseville, CA 95678
Phone:
Fax:
Email:
(916) 774-5488 Phone: (916)111-1111
(916) 784-3796 Fax: (916)111-2222
[email protected] Email: [email protected] Description of
Labor,
equipment
and/or materials
This is a SAMPLE agreement for illustration purposes only.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 11028 Net 30 Freight on Board at the destination Destination Best Method 01-Jul-2023 30-Jun-2024
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office.
Contract Purchase Agreement 3003457
Contract Terms and Conditions
1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless the City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole or active negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.
8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.
9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices.
Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca. gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.
10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City ofRoseville retains sole discretion in determining the types and proper levels ofinsurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of RiskManagement
Contract Purchase Agreement 3003457
and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage (except Workers' Compensation) and for ongoing and completed operations. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.
Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.
Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.
Contract Purchase Agreement 3003457
11. Contractor shall comply with all federal, state and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm waterregulations.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original thereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.
18. No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of IndustrialRelations.
19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and lightduty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.
20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.
21. Contractor must submit all claims as defined in and in accordance with the claim