Santa Ana City Council
May 5, 2026

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EXHIBIT 3
City Council 22 – 3246 5/5/2026
1 of 14
U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 RAISE PROGRAM
This agreement is between the United States Department of Transportation (the “USDOT”) and the California Department of Transportation (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a RAISE Grant for the Santa Ana Boulevard Grade Separation Project.

If schedule A to this agreement identifies a Designated Subrecipient, that Designated Subrecipient is also a party to this agreement, and the parties want the Designated Subrecipient to carry out the project with the Recipient’s assistance and oversight.

The parties therefore agree to the following:

ARTICLE 1
GENERAL TERMS AND CONDITIONS.

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 RAISE Program:

FHWA Projects,” dated November 4 2025, which is available at https://www.transportation.gov/BUILDgrants/grant-agreements. The General Terms and Conditions reference the information contained in the schedules to this agreement. The General Terms and Conditions are part of this agreement. (b) The Recipient states that it has knowledge of the General Terms and Conditions. (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, terminating of the RAISE Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the USDOT the RAISE Grant, and reporting the non-compliance in the Federal-government-wide integrity and performance system.

ARTICLE 2
SPECIAL TERMS AND CONDITIONS.

There are no special terms for this award.

EXHIBIT 4
City Council 22 – 3247 5/5/2026
2 of 14

SCHEDULE A

ADMINISTRATIVE INFORMATION

1. Application.

Application Title: Santa Ana Grade Separation Project
Application Date: 2/28/2024

2. Recipient’s Unique Entity Identifier.

See section 28.3 of the General Terms and Conditions.

3. Recipient Contact(s).

Kathleen Nguyen
Local Assistance Branch Chief, Caltrans District 12
California Department of Transportation (Caltrans)
1750 E 4th Street, Santa Ana, CA 92705
(805) 732-9777
[email protected]
Mahta Movasat, Ph.D., P.E.

Local Assistance Area Engineer, Caltrans District 12
California Department of Transportation (Caltrans)
1750 E 4th Street, Santa Ana, CA 92705
(805) 732-9804
[email protected]
Anmol Mishra
RAISE Grant Program Coordinator
California Department of Transportation (Caltrans)
1120 N Street, Sacramento, CA 95814
(279) 599-4996
[email protected]
Discretionary Grants Coordinator
Federal Infrastructure Programs Branch
Division of Local Assistance
P.O. Box 942874, MS-1, Sacramento, CA 94274-0001
[email protected]

4. Recipient Key Personnel.

None.

EXHIBIT 4
City Council 22 – 3248 5/5/2026
3 of 14

5. USDOT Project Contact(s).

Zylkia Martín-Yambó, P.E.

Team Leader, Project Delivery
FHWA California Division
United States Department of Transportation
888 South Figueroa St., Suite 440, Los Angeles, CA 90017 (213) 894-6663
[email protected]

6. Payment System.

USDOT Payment System: FMIS

7. Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Division

8. Federal Award Identification Number.

See section 28.2 of the General Terms and Conditions.

9. Designated Subrecipient.

Designated Subrecipient: City of Santa Ana
Designated Subrecipient Point of Contact:

Jason Gabriel
CIP Engineering Manager
City of Santa Ana
20 Civic Center Plaza Ross Annex, M-36, Santa Ana, CA 92701 (714) 647-5664
[email protected]
EXHIBIT 4
City Council 22 – 3249 5/5/2026
4 of 14

SCHEDULE B

PROJECT ACTIVITIES

1. General Project Description.

This project will fund the reconstruction of an existing rail crossing with the Southern California Regional Rail Authority (SCCRA) Orange Line double tracks at Santa Ana Boulevard, adjacent to the Santa Ana Regional Transportation Center, with a new multimodal grade separated underpass. The reconstructed roadway will be reduced from six-lanes to four-lanes with on-street protected bikeways, sidewalks, and a pedestrian overcrossing is included that parallels the rail line.

2. Statement of Work.

Base Phase: Right of Way Acquisition.

Option Phase 1: Construction
The project will reconstruct the existing at-grade highway-rail crossing of Santa Ana Boulevard and the Southern California Regional Rail Authority Orange Line double tracks. The project will replace the existing crossing with an underpass structure and lower the roadway beneath the rail corridor. The underpass structure will be a three span steel girder bridge on concrete columns and abutments as well as concrete retaining walls. The roadway will be reconfigured to a four-lane corridor with approximately 12- foot vehicle lanes, approximately 12-foot median, approximately 6-foot protected bikeways with an approximately 3-foot landscaped buffer, and approximately 8-foot sidewalks under two of the bridge spans. The third underpass span will be used as a pedestrian plaza with landscaping and an approximately 20-foot area set aside for a future transit corridor. Additionally, the project will construct an approximately 10-foot-wide concrete pedestrian bridge parallel to the south side of the tracks over Santa Ana Boulevard.

The project includes intersection modifications. The Santiago Street intersection will be reconstructed, modify the existing traffic signal, and replacing curb ramps to meet Americans with Disabilities Act (ADA) compliance. The Logan Street intersection will be closed. The Fuller Street intersection will be upgraded to include a new traffic signal, ADA compliant curb ramps, and 6-foot-wide side connecting the intersection to the Santa Ana Regional Transportation Center.

The project also involves utility improvements. A stormwater pump station will be constructed in the grade separation area. Water, sewer, natural gas, and telecommunications facilities will be relocated into a utility corridor along the southbound vehicle lanes.

EXHIBIT 4
City Council 22 – 3250 5/5/2026
5 of 14

SCHEDULE C

AWARD DATES AND PROJECT SCHEDULE

1. Award Dates.

Base Phase Budget Period End Date: 12/31/2028
Option Phase 1 Budget Period End Date:12/31/2032
Period of Performance End Date: See section 28.5 of the General Terms and Conditions

2. Estimated Project Schedule.

Milestone Schedule Date
Planned Right of Way Certification Date: 12/31/2027
Planned Construction Substantial Completion and
Open to Traffic Date:
12/31/2031

3. Special Milestone Deadlines.

Milestone Schedule Date
Planned SCCRA Design Approval Date 08/01/2027
Planned SCCRA Construction and Maintenance
Agreement Finalization Date
12/31/2027
EXHIBIT 4
City Council 22 – 3251 5/5/2026
6 of 14

SCHEDULE D

AWARD AND PROJECT FINANCIAL INFORMATION

1. Award Amount.

RAISE Grant Amount: $25,000,000

2. Federal Obligation Information.

Federal Obligation Type: Multiple
Obligation Condition Table
Portion of the Project Portion of the
RAISE Grant
Obligation Condition
Base Phase: ROW $18,091,000
Option Phase 1:

Construction
$6,909,000 Upon confirmation that all applicable Federal requirements have been met.

3. Approved Project Budget.

Eligible Project Costs
Right of Way Construction Total
RAISE Funds: $18,091,000 $6,909,000 $25,000,000
Other Federal Funds: $0 $32,592,000 $32,592,000
Non-Federal Funds: $4,523,000 $9,875,000 $14,398,000
Total: $22,614,000 $49,376,000 $71,990,000

4. Cost Classification Table
Reserved.

5. Approved Pre-award Costs
None. The USDOT has not approved under this award any costs incurred under an advanced construction authorization (23 U.S.C. 115), any costs incurred prior to authorization (23 CFR 1.9(b)), or any pre-award costs under 2 CFR 200.458.

EXHIBIT 4
City Council 22 – 3252 5/5/2026
7 of 14

SCHEDULE E

CHANGES FROM APPLICATION
Scope: No changes.

Schedule: Planned Construction Substantial Completion and Open to Traffic Date was extended from January 1, 2030, to December 31, 2031, to provide additional schedule to complete right of way acquisitions and construction. The amended completion date factors in the contract timeline, and all necessary coordination and reviews, which were not the basis for the completion date calculation at the time of the original application.

The table below compares the Project milestone dates.

Milestone Application Schedule C
Planned Right of Way Certification Date: 09/30/2026 12/31/2027 Planned Construction Substantial Completion and
Open to Traffic Date: 1/1/2030 12/31/2031
Budget: No changes.

Other: N/A.

EXHIBIT 4
City Council 22 – 3253 5/5/2026
8 of 14

SCHEDULE F

RAISE PROGRAM DESIGNATIONS

1. Urban or Rural Designation.

Urban-Rural Designation: Urban

2. Capital or Planning Designation.

Capital-Planning Designation: Capital

3. Historically Disadvantaged Community/Area of Persistent Poverty Designation.

HDC/APP Designation: Yes

4. Funding Act.

Funding Act: IIJA

5. Security Risk Designation.

Security Risk Designation: Low
EXHIBIT 4
City Council 22 – 3254 5/5/2026
9 of 14

SCHEDULE G

RAISE PERFORMANCE MEASUREMENT INFORMATION
Study Area: The project study area is on Santa Ana Boulevard between the Santiago Street intersection and the Interstate 5 southbound on- and off-ramp intersection, a total distance of approximately 1,500 linear feet.

Baseline Measurement Date: July 31, 2027
Baseline Report Date: September 30, 2027
Table 1: Performance Measure Table
Performance Measure Unit Reported
Travel Time Average Travel Time (Minutes) per Trip
Greenhouse Gas Emissions Total Carbon Dioxide Emissions (metric tons) per Year EXHIBIT 4
City Council 22 – 3255 5/5/2026
10 of 14

SCHEDULE H

LABOR AND WORK

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table are accurate:

X The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
X The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.) EXHIBIT 4
City Council 22 – 3256 5/5/2026
11 of 14
The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union.

The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences.

The Project supports local, regional, and state economy by increasing overall transportation mobility to the area and especially the port and industries served by it. The Project is expected to support almost 640 full-time equivalent jobs. Jobs from this project will have a free and fair choice to join a union and will include workforce training programs. The Santa Ana WORK Center is an organization that supports high-quality workforce development and has strong collaboration between the Employment Development Department, Orange County Social Service Agency, and the City. The organization offers various programs and resources, including a youth employment program, job fairs, and virtual workshops.

EXHIBIT 4
City Council 22 – 3257 5/5/2026
12 of 14

RECIPIENT SIGNATURE PAGE
The Recipient, intending to be legally bound, is signing this agreement on the date stated opposite that party’s signature.

CALIFORNIA DEPARTMENT OF

TRANSPORTATION
Date
By:

Signature of Recipient’s Authorized Representative
Dee Lam
Name
Division Chief of Local Assistance
Title
EXHIBIT 4
City Council 22 – 3258 5/5/2026
13 of 14

DESIGNATED SUBRECIPIENT SIGNATURE PAGE
The Designated Subrecipient, intending to be legally bound, is signing this agreement on the date stated opposite that party’s signature.

CITY OF SANTA ANA
Date
By:

Signature of Designated Subrecipient’s Authorized
Representative
Alvaro Nuñez
Name
City Manager
Title
EXHIBIT 4
City Council 22 – 3259 5/5/2026
14 of 14

USDOT SIGNATURE PAGE
The USDOT, intending to be legally bound, is signing this agreement on the date stated opposite that party’s signature.

UNITED STATES DEPARTMENT OF

TRANSPORTATION
Date
By:

Signature of USDOT’s Authorized Representative
Douglas R. Hecox
Name
FHWA California Deputy Division Administrator
Title
EXHIBIT 4
City Council 22 – 3260 5/5/2026

DESIGN SERVICES AGREEMENT

BETWEEN

SOUTHERN CALIFORNIA REGIONAL RAIL

AUTHORITY (SCRRA)

AND THE
City of Santa Ana
FOR
Santa Ana Blvd Grade Separation
AT
SCRRA APPROX. MP 175.13

ORANGE SUBDIVISION
IN

CITY OF SANTA ANA

ORANGE COUNTY, CALIFORNIA
EXHIBIT 5
City Council 22 – 3261 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-1-
This Design Services Agreement ("AGREEMENT") is made and entered into as of the __________ day of __________, 202 , by and between the SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY, a joint powers authority existing under the laws of the State of California (hereinafter referred to as "SCRRA"), to be addressed at 900 Wilshire Blvd., Suite 1500, Los Angeles, CA 90017 and the CITY OF SANTA ANA, a California charter law municipal corporation (hereinafter referred to as “CITY”), to be addressed at 20 Civic Center Plaza, Santa Ana, CA 92701. CITY and SCRRA may be referred to singly as “PARTY” and collectively as “PARTIES.”
RECITALS:

SCRRA is a five-county joint powers authority, created pursuant to California Public Utilities Code Section 130255 and California Government Code Section 6500 et seq., to build, maintain, administer, and operate the “METROLINK” commuter train system on railroad rights-of-way owned by the member agencies and through other shared use and joint operation agreements. The five-county member agencies are comprised of the following: Los Angeles County Metropolitan Transportation Authority (“METRO”), Ventura County Transportation Commission (“VCTC”), Orange County Transportation Authority (“OCTA”), San Bernardino County Transportation Authority (“SBCTA”), and Riverside County Transportation Commission (“RCTC”).

SCRRA controls, administers, operates, and maintains the railroad track, structures, signals, communication systems, and appurtenances on the rail line known as the Orange Subdivision in the area proposed by CITY in the City of Santa Ana. SCRRA and the “Operating Railroads” [as used herein “Operating Railroads" means any passenger or freight-related railroad company(s) operating on SCRRA track(s), including the National Railroad Passenger Corporation (AMTRAK), the Union Pacific Railroad Company (UPRR), and the Burlington Northern and Santa Fe Railway Company (BNSF)] operate trains and rail equipment through this location on right-of-way owned by OCTA, in accordance with the Shared Use Agreement dated December 20, 1990, and the Agreement between SCRRA, its Member Agencies, and the National Railroad Passenger Corporation (Amtrak) and known as the “Intercity Agreement”.

EXHIBIT 5
City Council 22 – 3262 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-2-
CITY desires to design and construct a new four-lane underpass to replace the existing at-grade crossing at the SCRRA double tracks on Santa Ana Boulevard adjacent to the Santa Ana Regional Transportation Center (SARTC), hereinafter referred to as the "PROJECT".

SCRRA and CITY believe that construction of the Project will serve the important purposes of increasing passenger rail transportation within Southern California, including interconnectivity between systems, and promoting the region’s mobility, safety, and air quality objectives.

SCRRA does not receive any funding through its budget process to support third party projects such as this one. SCRRA is required to enter into agreements, service contracts, and memorandum of understandings, and obtain deposits to cover the expenses of its staff, consultants, and contractors in the support of third-party projects. Therefore, CITY and SCRRA wish to enter into this AGREEMENT to establish roles, responsibilities, funding and processes for engineering design, engineering reviews, comments, acceptance of engineering plans, environmental documentation reviews and general engineering and planning support for interconnectivity between stations and future transportation studies for the PROJECT.

In conjunction with the PROJECT, SCRRA, at the CITY’s sole cost and expense, will provide design, planning and environmental support including engineering design review and attendance at design meetings and site visits as required to accommodate the PROJECT, hereinafter referred to as “DESIGN SUPPORT SERVICES”, and as detailed in Section I.1. of this AGREEMENT.

The PARTIES acknowledge that if CITY and its consultants and contractors need access within or adjacent to the railroad right-of-way to perform any design or construction work, a separate Right of Entry Agreement (Form 5 and Form 6, available at https://www.metrolinktrains.com/about/agency/engineering--construction/, are examples of such agreements; nothing herein shall be construed to bind the PARTIES to use those examples without the possibility of future modifications amenable to the PARTIES) between SCRRA and each entity must be issued before access can be provided.

EXHIBIT 5
City Council 22 – 3263 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-3-
The PARTIES acknowledge that a separate Construction and Maintenance ("C&M") Agreement will be negotiated and entered into subsequently by the PARTIES for the actual construction and maintenance of the PROJECT. The PARTIES agree to enter into the C&M Agreement after designs are completed, but before construction begins. The C&M agreement will protect the PARTIES interests during construction of the PROJECT.

AGREEMENT
IN CONSIDERATION of the promises and mutual understandings of the PARTIES, and the faithful performance thereof:

SECTION I
SCRRA agrees as follows:

1. SCRRA shall provide "DESIGN SUPPORT SERVICES" as detailed herein during the development of the design of the PROJECT as follows:
a. Review and provide comments on engineering documents (plans, specifications, and reports) for the PROJECT as submitted by CITY for consistency and compliance with SCRRA design standards and criteria. SCRRA’s review and comments will be limited to the portion of the plans within the OCTA Right-ofWay (ROW), any potential impacts to SCRRA’s operation and future capacity requirements within the OCTA ROW, and station connectivity. b. Support the environmental review or permitting that may be required for construction of the PROJECT.
c. Support the master planning process to ensure that all modes of transportation for the PROJECT are fully considered and seamlessly connected. d. Attend coordination meetings and make site visits as required. e. Provide design support and technical information to the design team including furnishing SCRRA design criteria, SCRRA standard drawings, and other similar SCRRA engineering documents, and supporting CPUC application preparation as needed.

EXHIBIT 5
City Council 22 – 3264 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-4-
f. Provide SCRRA administrative support for the PROJECT to assist CITY in the development of the PROJECT including interdepartmental support. g. Develop C&M Agreement acceptable to both parties for the PROJECT. Said Agreement must be in place prior to construction.
h. Provide flagging and railroad protective services for site visits. Provide cable marking for survey needs during design phase.

2. SCRRA shall issue Contract Task Orders (CTO’s) with its consultant(s) upon receipt of CITY’s deposit, to help support design and environmental review and as needed for required signal, communication, or other design services.

3. The performance of any additional services beyond the DESIGN SUPPORT SERVICES defined in Section I.1. and outlined in EXHIBIT “A” or elsewhere in this AGREEMENT, shall require an amendment to this AGREEMENT signed by both Parties.

4. SCRRA will provide Railroad Protective Services (Roadway Worker in Charge, Railroad Safety training, signal/communication cable marking), at CITY’s cost, to facilitate access for CITY staff, contractors or consultants to the OCTA ROW for survey purposes. All CITY staff, contractors or consultants must be safety trained and certified prior to being allowed access onto the OCTA ROW.

5. Signals determined to be obscured and/or signals and communication facilities determined to be in conflict with the proposed improvements will be relocated, if necessary. Any existing tracks, main line and/or industry track connections determined to be in conflict with the proposed improvements will be relocated. Relocations will be designed by SCRRA and relocated by SCRRA at CITY’s expense. SCRRA facilities that cannot be relocated because of operational or other constraints may require alteration to the design or construction procedures.

EXHIBIT 5
City Council 22 – 3265 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-5-

6. SCRRA shall designate a Project Manager as a single point of contact to oversee and manage SCRRA’s obligations under this AGREEMENT in coordination with CITY’s elected representative.

7. Provide quarterly project status reports to CITY no later than the 30th of the month following the end of each quarter reflecting draw down of funds and funds expended for the PROJECT, including a progress report that includes status, and expenditures to budget.

8. To provide a reconciliation report to CITY within one-hundred eighty (180) days of completion of PROJECT, identifying the PROJECT surplus or deficit.

SECTION II
CITY agrees as follows:

1. CITY shall designate a Project Manager as its single point of contact to coordinate with SCRRA for all DESIGN SUPPORT SERVICES under this AGREEMENT.

2. CITY shall fund and bear the cost of one hundred percent (100%) of all DESIGN SERVICES as defined in Section I and outlined in EXHIBIT “A” of this AGREEMENT.

The costs associated with the DESIGN SUPPORT SERVICES are only estimates and may vary, for which CITY shall be responsible for reimbursement of one hundred percent (100%) of all costs incurred by SCRRA.

3. The total cost of the DESIGN SUPPORT SERVICES provided by this AGREEMENT shall not exceed the sum of $315,000. Within thirty (30) days of execution of this AGREEMENT, CITY agrees to deposit the full amount of $315,000 of the estimated cost of DESIGN SUPPORT SERVICES to be provided by SCRRA under EXHIBIT “A” of this AGREEMENT. SCRRA will be reimbursed on the basis of actual cost up to the "not-toexceed" total amount. SCRRA shall notify CITY in writing when seventy-five percent EXHIBIT 5
City Council 22 – 3266 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-6-
(75%) of the deposited funds have been exhausted and include an estimate of what, if any, additional funds are estimated to be needed to complete the services under this AGREEMENT. If additional funding is required, then CITY and SCRRA shall amend the AGREEMENT in writing to provide for further funding as mutually agreed upon and CITY shall deposit the full amount of the additional funding within thirty (45) days of execution of the Amendment.

4. CITY shall be responsible for and fund any other costs associated with obtaining permits, right-of-way, encroachments, easements, and other entitlements necessitated by the PROJECT prior to construction of the PROJECT. CITY shall perform all coordination with third parties and statutory authorities.

5. CITY shall identify and locate all utility facilities within the OCTA ROW, in its plans as required, and will protect or provide for relocation of such facilities. In the event that any utility work within the OCTA ROW needs to be undertaken for any existing public and/or private utility during the design phase of the PROJECT, CITY will make all necessary agreements with the owners for the protection, relocation or removal of said facilities.

CITY shall also provide copies of its letters of agreement with utility companies to SCRRA and OCTA showing that arrangements have been made for the protection, relocation, or removal of all conflicting facilities within the OCTA ROW.

6. In the event that any work under this AGREEMENT involves entry onto the OCTA ROW by CITY, its consultant(s) or contractor(s), CITY shall require that all Parties comply and/or execute any necessary Right-of-Entry forms (Form 5, 6, 37) from SCRRA prior to the performance of such work.

7. CITY shall obtain and comply with any and all necessary approvals, real estate permits, licenses or easements, CPUC applications, and other authorizations required by applicable laws, regulations, rules, or ordinances prior to commencement of any work within OCTA ROW from SCRRA’s member agency, OCTA.

EXHIBIT 5
City Council 22 – 3267 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-7-

8. Should the funds deposited by CITY pursuant to this AGREEMENT be fully depleted at any time before the DESIGN SUPPORT SERVICES are completed, SCRRA may stop all work and not recommence until the not-to-exceed limit is amended in writing by the mutual consent of both Parties and received by SCRRA.

9. Any monies received from CITY under this AGREEMENT in excess of the amount needed for completion of the DESIGN SUPPORT SERVICES shall be returned to CITY within 180 days of completion of the DESIGN SUPPORT SERVICES if funds are not designated by CITY for the contemplated C&M Agreement.

SECTION III
MUTUAL AGREEMENT:

1. Neither SCRRA, nor the Operating Railroads as identified by SCRRA, nor any of SCRRA’s board members, member agencies, officers, agents, volunteers, contractors, or employees, shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of CITY under or in connection with any aspect of the PROJECT, work, authority or obligation agreed to by CITY under this AGREEMENT. CITY shall indemnify, defend and hold harmless SCRRA, any Operating Railroads, as identified by SCRRA, as well as their respective board members, member agencies, officers, agents, volunteers, contractors, and employees (“SCRRA Indemnities”) from any and all liability, loss, expense (including reasonable attorneys’ fees and other defense costs), demands, suits, liens, damages, costs, claims, including but not limited to, claims for bodily injury, death, personal injury, or property damage, that are incurred by or asserted against the SCRRA Indemnities arising out of or connected with any negligent acts or omissions on the part of CITY, its staff, contractors, or consultants under or in connection with any aspect of the PROJECT, work, authority or obligation agreed to by CITY under this EXHIBIT 5
City Council 22 – 3268 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-8-
AGREEMENT. This indemnity shall survive completion of the PROJECT and the Services and termination of this AGREEMENT.

2. Neither CITY, its staff, contractors, or consultants shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of SCRRA, or the Operating Railroads as identified by SCRRA, under or in connection with the Services, work, authority or obligation agreed to by SCRRA under this AGREEMENT. SCRRA shall indemnify, defend and hold harmless CITY, as well as their staff, contractors, and consultants (“CITY Indemnities”) from any and all liability, loss, expense (including reasonable attorneys’ fees and other defense costs), demands, suits, liens, damages, costs, claims, including but not limited to, claims for bodily injury, death, personal injury, or property damage, that are incurred by or asserted against CITY Indemnities arising out of or connected with any negligent acts or omissions on the part of SCRRA, any Operating Railroads as identified by SCRRA, as well as their respective board members, officers, agents, volunteers, contractors or employees under or in connection with any aspect of the Services, work, authority or obligation agreed to by SCRRA under this AGREEMENT.

This indemnity shall survive completion of the PROJECT and the Services and termination of this AGREEMENT.

3. Termination for Convenience: Either Party may terminate this Agreement by providing thirty (30) days written notice of its intent to terminate for convenience to the other Party.

4. Acceptance by SCRRA shall mean only that the design meets the standards of SCRRA, and such acceptance by SCRRA shall not be deemed to mean that the design or construction is structurally sound and appropriate or that the design meets applicable regulations, laws, statutes, local ordinances, building codes, or any combination thereof.

5. In addition to the rights and obligations established in Sections III.1. and III.2. herein, and in contemplation of the provisions of Government Code §895.2 imposing certain tort liability jointly upon public entities solely by reason of such entities being PARTIES to an EXHIBIT 5
City Council 22 – 3269 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-9-
agreement, as defined in Government Code §895, each of the PARTIES hereto, pursuant to the authorization contained in Government Code §895.4 and §895.6, will assume the full liability imposed upon it or any of its officers, agents or employees by law for injury caused by that party’s negligent or wrongful act or omission occurring in the performance of this AGREEMENT to the same extent that such liability would be imposed in the absence of §895.2 of such code. To achieve this purpose, each party agrees to indemnify and hold harmless the other for any cost or expense that may be imposed upon such other solely by virtue of said §895.2. The provisions of Civil Code §2778 are made a part hereof as if incorporated herein. Should any rights or obligations in this Section III.3. be in conflict with Sections III.1. and III.2., above, the rights and obligations established in this section shall prevail.

6. This AGREEMENT contains the entire understanding of the PARTIES and cannot be amended or modified except by a written amendment executed by both PARTIES.

7. To the extent reasonably practicable, SCRRA and CITY shall work to resolve any disputes in a timely manner to avoid delay costs.

8. The unenforceability, invalidity, or illegality of any provision of this AGREEMENT shall not render the other provisions unenforceable, invalid, or illegal.

9. If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

10. In addition to the specific provisions of this AGREEMENT, delay in performance by any party hereunder shall not be a default where delays or defaults are due to war; insurrection; strikes; lock-outs; riots; floods; earthquakes; weather; fires; casualties; accidents; emergencies; acts of God; acts of the public enemy; epidemics; quarantine restrictions; EXHIBIT 5
City Council 22 – 3270 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-10-
freight embargoes; lack of transportation; unusually severe weather; Federally-mandated inspections and maintenance; and/or any other causes beyond the control or without the fault of the party claiming an extension of time for any such cause. An extension of time for any such cause shall only be for the period of the enforced delay, which period shall commence to run from the time of commencement of the cause.

11. This AGREEMENT shall be construed and interpreted under the laws of the State of California.

12. Any notice sent by first class mail, postage paid, to the address and addressee, shall be deemed to have been given when in the ordinary course it would be delivered. The representatives of the PARTIES who are primarily responsible for the administration of this AGREEMENT, and to whom notices, demands and communications shall be given, are as follows:

To CITY To SCRRA
Alvaro Nuñez
City Manager
Justin Fornelli, P.E.

Chief, Program Delivery
City of Santa Ana Southern California Regional Rail Authority 20 Civic Center Plaza, Ross Annex M-36)
Santa Ana, CA 92701
2558 Supply St, Bldg. A
Pomona, CA 91767

13. Force Majeure: Either Party shall be excused from performing its obligations under this Agreement during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including but not limited to; any incidence of fire, flood; act of God; commandeering of material, products, plants or facilities by the federal, state or local government; national fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of such cause is presented to the other Party, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.

This Agreement shall be made effective upon execution by both Parties.

EXHIBIT 5
City Council 22 – 3271 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-11-
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be duly executed in by their duly qualified and authorized officials.

SOUTHERN CALIFORNIA REGIONAL CITY OF SANTA ANA

RAIL AUTHORITY
By: ________________________________ By: ______________________________ Darren M. Kettle Alvaro Nuñez
Chief Executive Officer City Manager
Date: ________________________________ Date: ______________________________ APPROVED AS TO FORM: APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney
By: ________________________________ By: ______________________________ Don O. Del Rio Kyle Nellesen
General Counsel Assistant City Attorney
Date: ________________________________ Date: ______________________________ ATTEST:
____________________________
JENNIFER L. HALL
City Clerk

RECOMMENDED FOR APPROVAL
____________________________
RODOLFO ROSAS, P.E.

Acting Executive Director
Public Works Agency
March 4, 2026
EXHIBIT 5
Rodolfo Rosas Digitally signed by Rodolfo Rosas
DN: cn=Rodolfo Rosas, email=rrosas@santaana.org, c=US
Date: 2026.04.06 14:16:18 -07'00'
City Council 22 – 3272 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-12-
EXHIBIT "A"

SANTA ANA BLVD GRADE SEPARATION

DESIGN SERVICES AGREEMENT

BUDGETED SCHEDULE AND COST
EXHIBIT 5
City Council 22 – 3273 5/5/2026
Santa Ana Blvd. Grade Separation – City of Santa Ana SCRRA Project No: TBA Design Services Agreement
SCRRA File No.: TBD
Orange Subdivision
MP 175.13
-13-
No. of
Months
Meeting
per
Month
Hours No. of
Persons
Total

1.0 a PDT Meetings (Virtual) 28 1 2 1.5 84 HR $250.00 $21,000.00 b Inter-Departmental and Focus Meetings 28 1 2 3 168 HR $250.00 $42,000.00 Sub-Total 252 HR $63,000.00

2.0 a Progress reports/Invoicing 28 1 2 1 56 HR $250.00 $14,000.00 b General PM Work 28 1 4 1 112 HR $250.00 $28,000.00
Sub-Total 168 HR $42,000.00

3.0 a Review Design Documents
Preliminary Design 8 3 24 HR $250.00 $6,000.00
30% Design 8 3 24 HR $250.00 $6,000.00
60% Design 8 3 24 HR $250.00 $6,000.00
90% Design 8 3 24 HR $250.00 $6,000.00
100% Design 8 3 24 HR $250.00 $6,000.00
Final 8 3 24 HR $250.00 $6,000.00
b SCRRA On-Call Consultant Support LS $70,000.00 $70,000.00 c CPUC/GO88-B Support 24 2 48 HR $250.00 $12,000.00
d Site Visits/Field Meetings 4 1 4 2 32 HR $250.00 $8,000.00 Sub-Total 224 HR $126,000.00

4.0 a Administrative/Application Review Fees 1 LS $3,888.25 $3,888.25 b Standard Plan Review 1 LS $3,090.00 $3,090.00
c Flagging 2 LS $1,800.00 $3,600.00
d Safety Training 14 EA $230.00 $3,220.00
e Signal Cable Marking 2 EA $2,000.00 $4,000.00
f Contingency 1 LS $7,500.00 $7,500.00
Sub-Total $25,298.25

5.0 a Construction and Maintenance Agreement Development 30 2 60 HR $250.00 $15,000.00 Sub-Total 60 HR $15,000.00
$271,298.25
Contingency 16% $43,701.75
TOTAL ESTIMATED COST $315,000.00
Notes:
1 2
3 Date 6/11/2025
SCRRA Project No. TBA
Project Name Santa Ana Blvd Grade Separation Project
Schedule Estimated Jul 2025 to Apr 2028
NO. ITEM

QUANTITY

UNIT UNIT COST TOTAL COST
The above costs include SCRRA support costs through the design phase and do not include providing design. SCRRA can utilize approved signal design vendor to provide signal design for additional fee.

Sub-Total
The cost of the SCRRA services shown is an estimate only and SCRRA will be reimbursed on the basis of actual costs and expenses.

SCRRA to be reimbursed for the actual costs and expenses incurred by SCRRA and its contractors/consultants for all services and work performed in connection with this project, including an allocated overhead representing SCRRA’s costs for administration and management.

General Description of Services
Meetings
Project Management and Administration
Document Review/Design Support
Right of Entry
Funding Agreement Development (Construction)
EXHIBIT 5
City Council 22 – 3274 5/5/2026
City Council 22 – 3275 5/5/2026
Police Department
www.santa-ana.org/pd
Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Ballistic Helmets, Ballistic Plates, and Plate Carriers

AGENDA TITLE
Purchase Order to Sarkar Tactical, Inc. for Ballistic Helmets, Ballistic Plates, and Plate Carriers (Specification No. 26-007A) and Appropriation Adjustment (Non-General Fund – U.S. Dept. of Justice)

RECOMMENDED ACTION

1. Authorize a Purchase Order to Sarkar Tactical, Inc. for ballistic helmets, ballistic plates, and plate carriers in an amount not to exceed $395,218.

2. Approve an appropriation adjustment to recognize $345,960 of prior-year fund balance in the U.S. Department of Justice Asset Forfeiture Funds and appropriate same to the Miscellaneous Operating Expenses expenditure account. (Requires five affirmative votes)
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
Ballistic protective gear is essential for ensuring officer safety in an environment where threats involving firearms and other deadly weapons are increasingly prevalent. Police personnel are routinely exposed to unpredictable and rapidly evolving situations, including armed confrontations, high-risk stops, warrant services, active threat incidents, and mobile field force applications. The use of ballistic vests, helmets, and shields significantly reduces the risk of serious injury or death.

Currently the Santa Ana Police Department issues concealable body armor capable of stopping most commercially manufactured hand gun ammunition. While this body armor is adequate for the majority of incidents, it does not provide adequate ballistic protection against incidents involving high powered rifles.

On November 20, 2018, the City Council authorized the purchase of 311 ballistic plates and plate carriers. These plates and plate carriers, issued to every sworn member, were certified by the National Institute of Justice to stop bullets fired from most rifles. This inventory has since been depleted. Additionally, the existing plates that City Council 23 – 1 5/5/2026
Ballistic Helmets, Ballistic Plates, and Plate Carriers May 5, 2026

have been issued are no longer under warranty and have reached their guaranteed life span. The plate carriers are experiencing wear and tear after being issued for over five years.

The existing ballistic plates are made of steel. In replacing the body armor for sworn members, the department determined light weight polyethylene ballistic plates and the compatible plate carriers would offer the same level of protection. This will help mitigate fatigue and injury, as the most common injuries with heavier plates include neck, shoulder, hips, and back ailments.

Invitation for Bids (IFB) no. 26-007A was issued on January 15, 2026 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
445 Vendors notified
3 Santa Ana vendors notified
54 Vendors downloaded the bid packet
17 Responsive Bids received
0 Responsive Bids received from Santa Ana vendors
Bids were solicited, opened on February 5, 2026, and evaluated (Exhibit 1). Seventeen bids were submitted by the IFB deadline and were determined to be responsive to the specifications and met the City’s requirements. The bid submitted by Sakar Tactical, Inc. was determined to be the lowest responsible bid, was responsive to the specifications, and meets the City’s requirements.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Upon approval of the appropriation adjustment, funds will be available in the following accounts for the specified year:

Fiscal
Year
Account Unit –
Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 25-26 16614450-63001 US Dept of
Justice AFF
Misc. Operating
Expenses $395,218
Total $395,218
City Council 23 – 2 5/5/2026
Ballistic Helmets, Ballistic Plates, and Plate Carriers May 5, 2026

EXHIBIT(S)

1. Abstract of Bids (26-007A)
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager
City Council 23 – 3 5/5/2026
EXHIBIT 1
*Bid Total does not include shipping costs or tax

ABSTRACT OF BIDS
Ballistic Helmets, Ballistic Plates And Plate Carriers (IFB No. 26-007A)

BIDDER LOCATION TOTAL
Sarkar Tactical, Inc. El Paso, TX $361,755.00

Bunker Uniforms & Equipment Richland, WA $385,424.00

Victory Tactical Gear San Ramon, CA $389,989.50

Botach Inc. Las Vegas, NV $425,200.00

FSOLLC El Segundo, CA $472,810.00

Dana Safety Supply Inc. Canoga Pak, CA $474,263.90

Vantage Armor, LLC Salem, NH $499,532.00

L.N. Curtis and Sons Walnut Creek, CA $543,583.70
Paladin Defense Services LLC Nicholasville, KY $685,348.60

Blue Heron Tactical Supply LLC Mt. Pleasant, SC $693,950.00

TYR Tactical, LLC Peoria, AZ $740,504.50

Adamson Police Products Los Alamitos, CA $851,480.00

Proforce Marketing Inc. Prescott, AZ $865,673.70

MES Service Company, LLC Sandy Hook, CT $881,084.00

Galls, LLC Lexington, KY $884,317.00

Ballistic Armor LLC White City, OR $1,079,940.00

Blue Angel International LLC Berkeley, CA $1,091,486.10 City Council 23 – 4 5/5/2026
Police Department
www.santa-ana.org/pd
Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: FY2024 Urban Area Security Initiative Program Additional Funding

AGENDA TITLE
Resolution and Appropriation Adjustment Accepting Additional FY 2024 Urban Area Security Initiative Grant Program Funds (Non-General Fund - UASI)

RECOMMENDED ACTION

1. Adopt a resolution authorizing and directing the City Manager and the Chief of Police or their designee(s) to accept an additional $4,614 in FY 2024 Urban Area Security Initiative funding, increasing the sub-recipient award from $1,655,974 to $1,660,588.

RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING ADDITIONAL FY2024 URBAN

AREA SECURITY INITIATIVE SUB-RECIPIENT FUNDING AND

APPROPRIATION ADJUSTMENT

2. Approve an Appropriation Adjustment recognizing an additional $4,614 in grant funds from the FY 2024 Urban Area Security Initiative in the revenue account and appropriate same to the FY 2024 Urban Areas Security Initiative grant program expenditure account. (Requires five affirmative votes)

3. Authorize the Chief of Police to execute the Grant Sub-Recipient Award Amendment #1 with the City of Anaheim for the FY 2024 Urban Area Security Initiative grant program (Agreement No. A-2026-XXX).

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
City Council 24 – 1 5/5/2026
FY2024 Urban Area Security Initiative Program Additional Funding May 5, 2026

The Urban Area Security Initiative (UASI) program is approved by Congress through the Consolidated Appropriations Act of 2024, and implemented by the U.S. Department of Homeland Security (DHS) through the Federal Emergency Management Agency (FEMA), to assist high-density urban areas to strengthen the nation’s communities against potential terrorist attacks and other hazards. The UASI program provides funds to local emergency first responders to enhance security and overall preparedness to prevent, respond to, and recover from acts of terrorism. The grant specifically provides funding for training, planning, equipment, exercises, and technical assistance.

On December 2, 2025, the City Council approved the FY24 UASI Grant funding, which was utilized to fund various Council-approved projects, including the ReadyOC Emergency Preparedness Campaign, the “If You See Something, Say Something” SafeOC Public Awareness Campaign, portable mobile barriers, regional training and exercises, personnel costs, and the UASI portion of the City’s Video Surveillance System. Since the previous approval, the UASI portion of the Video Surveillance System increased by $4,614 from $196,267 to $200,881. The City of Anaheim has allocated the additional $4,614 to compensate for the project increase. If approved, this Council action permits the Police Department to receive and spend the UASI funds from the City of Anaheim.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Approval of the appropriation adjustment will recognize $4,614 in the FY 2024 Urban Area Security Initiative revenue account (no. 12514002-52001) and appropriate same to the Urban Area Security Initiative expenditure account for projected expenditure as follows:

Fiscal
Year
Accounting Unit –
Account No.

Fund
Description
Accounting Unit –
Account No. Description Amount
FY 25-26 12514491-62300 OES UASI
UASI Cal OES
Anaheim, Contract
Services-Professional
$4,614
Total $4,614

EXHIBIT(S)

1. Resolution

2. FY 2024 Award Amendment #1
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager
City Council 24 – 2 5/5/2026
Resolution No. 2026-XXX

RESOLUTION NO. 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA ACCEPTING ADDITIONAL FY2024 URBAN

AREA SECURITY INITIATIVE SUB-RECIPIENT FUNDING

AND APPROPRIATION ADJUSTMENT

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS:

Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows:

A. The United States Department of Homeland Security developed the Urban Areas Security Initiative funding program (UASI) which provides funds to local emergency first responders to purchase equipment, planning, training, exercises and technical assistance to enhance security and preparedness to prevent, respond to, and recover from acts of terrorism.

B. In FY 2006 the United States Department of Homeland Security combined the Anaheim and Santa Ana Urban Areas into a single Urban Area, and provided for shared administrative responsibilities between Santa Ana and Anaheim. In FY 2024, the City of Anaheim is the lead administrative agency for UASI funding.

C. On December 2, 2025, the City Council of the City of Santa Ana adopted Resolution No. 2025-052, to accept a funding award from the City of Anaheim for the in FY 2024 Urban Area Security Initiative in the amount of $1,655,974.

D. The City of Santa Ana was notified that additional funds have been awarded from the City of Anaheim for fiscal year 2024 UASI in the amount of $4,614 to support ongoing City projects.

Section 2. The City Council of the City of Santa Ana hereby authorizes and directs the City Manager and the Chief of Police or their designee(s) to accept an additional $4,614 in FY 2024 Urban Areas Security Initiative funding, increasing the subrecipient award from $1,655,974 to $1,660,588.

Section 3. The City Council of the City of Santa Ana hereby approves an Appropriation Adjustment recognizing the FY 2022 Urban Area Security Initiative in the additional amount of $4,614 and appropriates the same in the FY 2024 Urban Area Security Initiative Program Grant expenditure accounts.

EXHIBIT 1
City Council 24 – 3 5/5/2026
Resolution No. 2026-XXX

Section 4. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall attest to and certify the vote adopting this Resolution.

ADOPTED this 5
th day of May, 2026.
_______________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho, City Attorney
By:________________________
Tamara Bogosian
Sr. Assistant City Attorney
AYES: Councilmembers _______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on May 5, 2026.

Date: ________________ ____________________________________ City Clerk
City of Santa Ana
City Council 24 – 4 5/5/2026
FY2024 URBAN AREAS SECURITY INITIATIVE (UASI)

GRANT SUB-RECIPIENT AWARD AMENDMENT
FederalGrant# 2024-0088 CalOESGrant# 059-95010 Amendment# I UEI # KZE9G2M4GRX9 Sub-Recipient Performance Period 11/12/2025 to 03/31/2027 This amendment is between the City of Anaheim and the Grant Sub-Recipient.

City of Santa Ana
The Sub-Recipient agrees to the amendment of the Grant Sub-Recipient Award Agreement as specified below:

Amend the FY2024 UASI sub-recipient award allocation to the City of Santa Ana as follows:

Project 011- QC Civic Center Maintenance - increase from 9196,267 to 5200,881 Project 045 - Portable Vehicle Barriers - increase from 5115,860 to 5128,909 Project 043 - Management & Administration - decrease from S1109,937 to S96,888 All other provisions of this agreement shall remain as previously agreed upon.

Please refer to the FY24 ASAUA Sub-Recipient Grant Guide for all reporting and deadQne ssociated with the sub-award agreement.

Kern Wga, Pol port Services Administrator
reimbursement
City of Anaheim
!==-7Ji''-'-7J'= _,. __l_______3u__7)Hps_3_zgoH51im,B ", . _ _ _, l)"""""" ," --"""'--'-' K,LL-..r"""" '[-/-11 ' -'-'-
Authorized Signature ih /, Date
e==e>tw gooa-x4u;[-z- ,
Printed Name Title
CFDA #97.067 Grant #2024-0088 Cal OES ID #059-95010
EXHIBIT 2
City Council 24 – 5 5/5/2026
Human Resources Department
www.santa-ana.org/humanresources
Item # 25
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: City Council Performance Evaluations for City Clerk, City Manager, and City Attorney; Amendments to Employment Agreements; Resolutions to Reflect Salary Adjustments and Bonus Payments

AGENDA TITLE
Consideration of the Positive Performance Evaluations for City Clerk, City Manager, and City Attorney, and Related Salary Adjustments, Contract Extension, Bonus Payments for Designated City Attorney Office Confidential Employees, and Compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations Section 570.5

RECOMMENDED ACTIONS

1. Adopt a resolution reflecting the positive City Clerk, City Manager, and City Attorney performance evaluations conducted on April 21, 2026 and approving an adjusted annual salary for the City Clerk and a three-year extension to the term for the City Manager, and
RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA AFFIRMING POSITIVE PERFORMANCE

EVALUATIONS FOR THE CITY ATTORNEY, CITY CLERK, AND CITY MANAGER; APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK;

AND APPROVING AN AMENDED AND RESTATED EMPLOYMENT
AGREEMENT FOR THE CITY MANAGER THROUGH 2030

2. Approve amendment to City Clerk employment agreement to reflect adjusted annual salary in the amount of $215,004 (Agreement No. A-2026-XXX), and

3. Approve an amended and restated employment agreement with the City Manager (Agreement No. A-2026-XXX), and

4. Adopt a resolution to amend Resolution No. 2021-026 creating a new classification to the unrepresented confidential middle management and approve special assignment pay for confidential employees in the City Attorney’s Office; and City Council 25 – 1 5/5/2026
Report of Settlements
May 5, 2026

RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN TO AMEND
RESOLUTION NO. 2021-026 TO CREATE A NEW CLASSIFICATION AND TO

PROVIDE SPECIAL ASSIGNMENT PAY FOR SPECIFIED CONFIDENTIAL EMPLOYEES IN THE CITY ATTORNEY’S OFFICE

5. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5 including documentation of the annual salary for the previous Acting City Clerk.

RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN AND RECOGNITION

OF SALARY FOR THE PREVIOUS ACTING CITY CLERK
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The City Council conducted annual evaluations on April 21, 2026 of its appointees, the City Clerk, the City Manager, and the City Attorney, in accordance with the City Charter.

The City Clerk received a positive performance evaluation and negotiated a salary adjustment. It is recommended that the City Clerk’s annual salary be adjusted to $215,004 effective April 21, 2026.

The City Manager received a positive performance evaluation and negotiated a threeyear contract extension through August 5, 2030.

The City Attorney received a positive performance evaluation and requests authority to provide special assignment pay to confidential employees in the City Attorney’s Office for duties above and beyond the normal scope of their work.

The first proposed resolution affirms the positive performance evaluations and approves an adjusted City Clerk annual salary, an amended and restated employment agreement for the City Manager, and authorizes special assignment pay for specified, confidential employees in the City Attorney’s Office (Exhibit 1). Also included is an amendment to the City Clerk’s employment agreement to reflect the annual salary adjustment (Exhibit 2) and an amended and restated employment agreement with the City Manager to reflect a three-year contract extension (Exhibit 3). The second resolution is to amend the Classification and Compensation Plan to create a new classification to the unrepresented confidential middle management and provide special assignment pay to specified, City Council 25 – 2 5/5/2026
Report of Settlements
May 5, 2026

confidential employees in the City Attorney’s Office (Exhibit 4). The third resolution is to amend the City’s Classification and Compensation Plan and approve the Council Appointee Salary Schedule to reflect the aforementioned City Clerk salary adjustment (Exhibit 5). Additionally, staff has determined a need to document prior salary information for the Acting City Clerk, effective September 1, 2022 through February 26, 2023, which is included in this resolution regarding the City Clerk to meet CalPERS requirements.

ENVIRONMENTAL IMPACT
There are no environmental impacts associated with these actions.

FISCAL IMPACT
Approval of these actions will result in an annual total contribution of approximately $4,350 in Fiscal Year 2025-26. There are sufficient funds in the City Clerk’s Office budget (account 01107031-61XXX) to cover the increased costs in the current fiscal year. The estimated total General Fund fiscal impact for FY2026-27 is $22,621, with funding to be included in the proposed budget for City Council consideration.

EXHIBIT(S)

1. Resolution affirming positive performance evaluations for Council appointees and approving an annual salary adjustment for the City Clerk, contract extension for the City Manager, and special assignment pay to confidential employees in the City Attorney’s Office

2. Amendment to City Clerk Employment Agreement

3. Amended and Restated Employment Agreement with the City Manager

4. Resolution Changing Classification and Compensation Plan to Amend Resolution No. 2021-026 Confidential Classifications

5. Resolution Changing Classification and Compensation Plan (City Clerk) Submitted By: Lori Schnaider, Executive Director of Human Resources Approved By: Alvaro Nuñez, City Manager
City Council 25 – 3 5/5/2026
RESOLUTION NO. 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SANTA ANA AFFIRMING POSITIVE PERFORMANCE

EVALUATIONS FOR THE CITY ATTORNEY, CITY CLERK,
AND CITY MANAGER: APPROVING A SALARY ADJUSTMENT
FOR THE CITY CLERK; AND APPROVING AN AMENDED AND

RESTATED EMPLOYMENT AGREEMENT FOR THE CITY
MANAGER THROUGH 2030.

WHEREAS, the City Council of the City of Santa Ana (“City”) and Jennifer Hall (“City Clerk”) entered into a City Clerk Employment Agreement (“City Clerk Agreement”) dated February 7, 2023, whereby she agreed to serve as the City Clerk of the City.

WHEREAS, the City Clerk Agreement provides that, as a result of a performance evaluation and, at the City Council’s sole discretion. City Council may provide a salary increase and/or performance bonus.

WHEREAS, the City Council conducted the City Clerk’s annual performance evaluation on April 21,2026 resulting in a positive performance evaluation.

WHEREAS, in the last performance review cycle the City Clerk did not receive an increase in Salary and, at this time, the City Clerk’s compensation is below comparable cities so the City Council desires to provide a compensation adjustment and approves an updated annual salary for the City Clerk in the amount of $215,004, retroactively effective April 21,2026, and payable in installment payments in the same manner and at the same times as other City executive manager salaries are paid. Said salary adjustment shall be memorialized in an amendment to the Agreement presented concurrently with this Resolution.

WHEREAS, the City and Alvaro Nunez entered into a City Manager Employment Agreement dated August 5, 2024, whereby he agreed to serve as the City Manager.

WHEREAS, the City Council conducted the City Manager’s annual performance evaluation on April 21,2026 resulting in a positive performance evaluation.

WHEREAS, City Manager Nunez declined to request an increase in compensation, preferring to focus on fiscal sustainability in the upcoming budget cycle and discuss potential future increases based on future positive performance.

WHEREAS, at this time, the City Council desires to extend the term of the City Manager’s Employment Agreement by three (3) years in recognition of the positive performance evaluation. Said term extension shall be memorialized in an Amended and Restated Agreement presented concurrently with this Resolution.

Resolution 2026-XXX

City Council 25 – 4 5/5/2026
WHEREAS, since April 16, 2012, Sonia R. Carvalho of Best, Best and Krieger LLP (“BBK”) has served as City Attorney in accordance with a legal services agreement.

WHEREAS, the current Legal Services Agreement with BBK was entered into on November 2, 2021 and provides for annual performance reviews.

WHEREAS, the City Council conducted the City Attorney’s annual performance evaluation on April 21,2026 resulting in a positive performance evaluation.

WHEREAS, City Attorney Carvalho declined to request additional payment adjustments, but has requested special assignment pay for specified confidential employees in the City Attorney’s Office in order to have flexibility in assigning work that might otherwise be done by outside counsel at additional cost to the City.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS;
Section 1.
performance evaluations of the City Attorney, City Clerk, and City Manager resulting in positive performance evaluations for each.

The City Council hereby acknowledges that on April 21, 2026 it conducted Section 2.
approves a salary increase to $215,004, effective April 21, 2026, for the City Clerk; and approves an amended and restated employment agreement with the City Manager through August 5, 2030.

Pursuant to the positive performance evaluations, the City Council Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution.

ADOPTED this day of May 2026.

Valerie Amezcua
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho
City /^orney
By:

TSmara Bogosian
Senior Assistant City Attorney
Resolution 2026-XXX

City Council 25 – 5 5/5/2026
AYES: Councilmembers
NOES; Councilmembers
ABSTAIN; Councilmembers
NOT PRESENT: Councilmembers

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-
on May 5, 2026.
to be the original resolution adopted by the City Council of the City of Santa Ana Date:

City Clerk
City of Santa Ana
Resolution 2026-XXX

City Council 25 – 6 5/5/2026

FOURTH AMENDMENT TO CITY CLERK EMPLOYMENT AGREEMENT
THIS FOURTH AMENDMENT to the City Clerk Employment Agreement is entered into on May 5, 2026 by and between Jennifer L. Hall, an individual (“Employee”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). City and Employee are also referred to collectively as “The Parties. 99

RECITALS
City and Employee entered into Agreement No. A-2023-014 dated February 7, 2023, by which Employee agreed to appointment as City Clerk for City (“Agreement”); and A.

On May 7, 2024, after a positive performance evaluation, the City Council approved a First Amendment to the Agreement to adjust Employee’s salary; and B.

On November 19,2024, after a positive performance evaluation, the City Council approved a Second Amendment to the Agreement to adjust Employee’ salary and to increase the amount of deferred compensation provided by the City; and C.

On May 6, 2025, after a positive performance evaluation, the City Council approved a Third Amendment to the Agreement to increase the amount of deferred compensation provided by the City; and
D.

City Charter Section 705 and the Agreement provide for an annual performance evaluation for Employee;
E.

F. On April 21, 2026, Employee reeeived a positive performance evaluation; and The City Couneil now desires to adjust Employee’s salary to reflect said positive performanee evaluation.

G.

The Parties therefore agree:

Section 3.1, Salary, is amended to increase the annual eompensation from $195,083 to $215,004, effective April 21, 2026.

1. Except as modified by this Fourth Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect.

2. [signature page to follow]

City Council 25 – 7 5/5/2026

SIGNATURE PAGE - FOURTH AMENDMENT TO CITY CLERK

EMPLOYMENT AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA
Valerie Amezcua
Mayor
Abigail Alcala
Assistant City Clerk

APPROVED AS TO FORM
Sonia R. Carvalho
mey

EMPLOYEE
By;
Tamara Bogosian Jennifer L. Hall
Senior Assistant City Attorney

City Council 25 – 8 5/5/2026

AMENDED AND RESTATED EMPLOYMENT AGREEMENT

BETWEEN

THE CITY OF SANTA ANA AND ALVARO NUNEZ
THIS AMENDED AND RESTATED EMPLOYMENT AGREEMENT (“Agreement”) is made and entered into effective as of the 5th day of May, 2026, by and between the CITY OF SANTA ANA, a charter law city and municipal corporation (“City”), and ALVARO NUNEZ, an individual (“Nunez”) and collectively with the City, (the “Parties”), both of whom understand as follows;

RECITALS
City and Alvaro Nunez entered into a City Manager Employment Agreement dated August 6, 2024, whereby he agreed to serve as the City Manager, as provided by the provisions of Section 500 of the City Charter of the City of Santa Ana; City Council conducted the City Manager’s annual performance evaluation on April 21, 2026 resulting in a positive performance evaluation. It is the desire of the City Council to (1) continue and secure the services of Nunez and to provide inducement for him to remain in such employment, (2) to make possible full work productivity by assuring Nunez’s morale and peace of mind with respect to future security, and (3) to provide a means of terminating Nunez’s services if City so desires to terminate his employment:

A.

B.

C. Nunez desires to continue employment, on an at-will basis, as the City Manager of the City; and
D. The Parties further desire to establish certain benefits and certain conditions of Nunez’s employment.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, the Parties agree as follows:

Employment.

Duties. The City hereby agrees to employ Nunez as City
Manager of the City to perform the functions and duties specified in City's Charter and Municipal Code, and Nunez agrees to accept such employment. Nunez shall perform all duties and responsibilities imposed by law and industry standards, and such legally permissible further and proper duties and functions as the City Council may from time to time assign. Nunez shall hold office at the pleasure of the City Council and shall be the

1. a.

City Council 25 – 9 5/5/2026
chief administrative officer and head of the administrative branch of the government of the City under the direction and control of the City Council except as otherwise provided in the Municipal Code.

Work Efforts and Schedule. Nunez shall devote such time, interest, and effort to the performance of his duties as may be reasonably necessary to fulfill the requirements set forth in Section 1.a. Nunez agrees to perform such services to the best of his ability, in an efficient and competent manner consistent with the standards of the profession. Due to the nature of the City Manager position, it is understood that flexibility is required for Nunez’s work schedule, including without limitation the need for remote work and to modify his schedule within reason to adjust for attendance at meetings at night and during other times outside of ordinary business hours, at Nunez’s reasonable discretion. Without limiting the generality of the foregoing, Nunez understands and agrees that the position is an exempt, salaried, full-time position that may involve expenditures of time in excess of forty (40) hours per week, and will also include time outside normal office hours, such as attendance at City Council and other community and public agency meetings. Nunez shall be exempt from paid overtime compensation and from Fair Labor Standard Act work hours restrictions. For purposes of this Section, “normal office hours” shall refer to work at City Hall when it is open for business, as determined by the City Council.
b.

Outside Professional Activities. Due to the nature of the City Manager position, it is understood Nunez shall not consult or engage in other non-City connected business or employment (aside from community volunteer activities) without the prior knowledge and express approval of the City Council. Nunez may, however, undertake limited outside activities, including (a) volunteer professional development activities, including activities on behalf of organizations like the League of California Cities and City Manager associations; (b) volunteer activities; (c) teaching, subject to City Council approval; and/or (d) other related activities, provided that such activities do not in any way interfere, conflict with, or adversely affect his employment as City Manager or the performance of his duties as provided herein.
c.

City Council 25 – 10 5/5/2026

2. Term.

Commencement and Term. This Amended and Restated
Agreement shall be effective as of May 5, 2026. The commencement date, August 6, 2024, of Nunez’s service as City Manager, or August 6, shall continue to be referred to as the “Anniversary Date”, and continued without interruption through August 5, 2030 (“Term”), unless terminated as provided in Section 3 herein.

Renewal. On each of the Anniversary Dates in 2030, 2031 and 2032, respectively, this Agreement shall automatically renew for one (1) additional year (each automatic one (1 )-year renewal shall be considered an extension of the Term), unless prior thereto, either (i) the Parties agree to enter into a formal, written amendment to mutually extend the Term of this Agreement for greater than a one (1 )-year period, or (ii) the City Council notifies Nunez of its intent not to extend the Agreement for one additional year; provided, however, that in the event the City Council desires not to allow the automatic renewal of the Term of the Agreement, the City shall inform Nunez, in writing, no less than six (6) months prior to the end of the Term, as may have been from time to time extended in accordance with this Section. For the avoidance of doubt, this Section 2.b allows for two separate one-year renewals.

Termination. Resignation, and Severance Pay.

At-Will. Nunez’s employment with the City is on an at-will basis. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Council to terminate, by at least two-thirds (%) membership vote of the City Council, the services of Nunez without cause, at any time and without notice other than a duly-noticed City Council meeting agenda, and complying with Section 3.d of this Agreement and the Santa Ana City Charter Section 500, as may from time to time be amended, unless waived in writing by Nunez. Notwithstanding the foregoing, Nunez may not be terminated under this provision for at-will termination by the City before or within a period of six (6) months following a municipal election (general, special, recall) or appointment at which one or more Council seats are contested on the ballot of such election (the "Election Cool-off Period"). For the avoidance of doubt, the City Council’s decision during the Election Cool-off Period or othen^/ise to either (i) not renew, or provide a.
b.

3. a.

City Council 25 – 11 5/5/2026
notice of non-renewal of, the Agreement, as set forth in Section 2.b, above, or (ii) terminate “for cause,” as set forth in Section 3.c. below, does not constitute a termination for purposes of this Section 3.a.

Resignation. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Nunez to resign from his position, subject only to Nunez providing sixty (60) days’ prior written notice to the City. Nunez’s resignation shall be deemed accepted upon delivery of a written resignation to the City Council.

Notwithstanding the foregoing, Nunez hereby expresses his intent to remain as City Manager for a period of not less than three (3) years from the date of execution of this Agreement.
b.

For Cause Termination. Notwithstanding the provisions of Section 3.a. City may terminate this Agreement ’’for cause” as defined below. In the event Nunez is terminated by the City for “cause” (/.e., a “For Cause Termination”) then City may terminate this Agreement immediately and Nunez shall not be entitled to severance and will only be entitled to the compensation accrued up to the date of such For Cause Termination. For Cause Termination shall be defined for purposes of this Agreement to only mean any of the following: (1) conviction of any felony; (2) conviction of a misdemeanor arising directly out of the City Manager's duties pursuant to this Agreement involving a willful and intentional violation of law; (3) conviction of a crime of moral turpitude; (4) removal from office by the Grand Jury; (5) willful abandonment of duties; (6) malfeasance; (7) gross negligence; (8) fraud; or (9) serious misconduct, substantiated through an independent investigation {e.g., sexual harassment, discrimination), which would constitute a violation of City policy, or state or federal law. (Conviction for purposes of this Agreement includes a judgment entered after a trial, plea of guilty, or plea of nolo contendere.)
c.

Severance. In the event Nunez is terminated by the City Council at any time that Nunez is still willing and able to perform the duties of City Manager, and the termination is not a For Cause Termination (/.e., it is instead an “At Will Termination”), as defined in Section 3.a. above, then, subject to the limitations set forth in Government Code Section 53260, the City shall pay Nunez a lump sum cash payment settlement equal to twelve (12) months’ base pay (as defined in Section 5, below) d.

City Council 25 – 12 5/5/2026
(“Severance”), exclusive of incentive or bonus pay, benefits and other non-cash remuneration, except health benefits which will be continued, at the same level of City contribution provided Department head level employees (and at the same coverage election as at the time of termination), for the same period as the severance or until Nunez begins other employment, whichever occurs first. To receive Severance, Nunez must execute and deliver to the City a Settlement Agreement and General Release, in a form satisfactory to the City, within twenty-one (21) days of the date of notice of the At Will Termination and given by at least two-thirds (%) membership of the City Council. In the event Nunez elects not to sign the Settlement Agreement and General Release, Nunez will not be entitled to Severance. The term At Will Termination shall include Nunez’s resignation, but only if it is preceded by a formal request by at least two-thirds (%) of the of the membership of the City Council that he resign and is outside of the termination period specified in Section 2.b. The term At Will Termination does not include any of the following circumstances, for which Nunez will not be entitled to Severance: (1) his employment is terminated by the Council at any time for cause (/.e., a For Cause Termination): (2) Nunez resigns or retires, except for a resignation as referenced in the immediately preceding sentence; (3) in the event of death, or due to a medical condition or disability, even with reasonable accommodations, Nunez cannot perform the essential functions of the employment position; or (4) his Agreement is not renewed and Nunez has received notice of non-renewal at least six (6) months’ prior to the expiration of the Term, per Section 2.b.
e. Effect of Payment of Severance/Release.

It is understood and agreed by the Parties that Nunez
is employed at will, and that upon commencement of the City’s payment of Severance to Nunez, any right of Nunez to continued employment with City is terminated. The promise and tender of payment to Nunez, of any Severance payable herein, is in lieu of any damages which Nunez- might claim arising out of the At Will Termination of the employment relationship between the Parties, including lost wages, breach of contract, express or implied, breach of covenant of good faith and fair dealing, emotional distress and anxiety, or any similar contractual and personal injury claims.

I.

City Council 25 – 13 5/5/2026
ii. This Section does not otherwise affect, waive, nor
release any other rights Nunez may have under this Agreement or applicable law.

Abuse of Office. Pursuant to Government Code sections
53243 et seq., if Nunez is convicted of a crime involving an abuse of his office or position, as defined below, all of the following shall apply upon final conviction; (1) if Nunez is provided with administrative leave pay pending an investigation, he shall be required to fully reimburse such amounts paid; (2) if the City, in its discretion, pays for the criminal legal defense of Nunez, in his official capacity, Nunez shall be required to fully reimburse such amounts paid; and (3) if this Agreement is terminated, any cash settlement related to the termination that Nunez may receive from the City shall be fully reimbursed to City.

For purposes of this Section, “abuse of office or position” means either: (1) an abuse of public authority, including waste, fraud, and violation of the law under color of authority as those crimes are specifically defined under specific provision of California statute; or (2) a crime against public justice, including a crime described in Title 7 commencing with section 92 of the Penal Code or as specifically defined under separate provision of California statute.
f.

Public Communications. The City and Nunez agree that
neither the City nor Nunez, shall make any written, oral or electronic statement to any member of the public, the press, or any City employee concerning Nunez’s separation from the City, except in the form of a joint press release, the content of which is mutually agreeable to the City and Nunez. Consent of either Party to such joint press release shall not unreasonably be withheld. Either party may verbally repeat the substance of the joint press release or statement in response to any inquiry. This Section 3.q shall not apply in the event of a For Cause Termination.
gh. Survival. This Section will survive termination of the Agreement.

Revolving Door. Nunez must comply with Government Code
Section 87406.3 for a period of one year after separating from service with City. This Section will survive termination of this Agreement.

4. City Council 25 – 14 5/5/2026

5. Compensation.

Base Salary. The City agrees to pay Nunez for the services required by this Agreement a base annual salary of three-hundred forty thousand two hundred Dollars ($340,200.00), payable in equal installments at the same time as other employees of the City are paid and subject to customary withholding for taxes and other required deductions.
a.

Other Salary Adjustments. On his Anniversary Date, the City may consider potential increases to Nunez’s salary and/or any other benefits Nunez receives, and to make modifications in such amounts and to such extent (whether in the nature of a merit-based base salary increase, other compensation enhancement, or otherwise) based on performance, comparative salaries, and the finances of the City, as the City Council in its discretion may determine that it is desirable to do so, to take effect upon City Council approval. The City Council may, in its discretion, also determine to give Nunez exceptional performance recognition in the form of a one-time check for exceptional performance during the prior year, to take effect upon City Council approval.

Any modifications to Nunez’s compensation or benefits as contemplated in this Section

5.C require written amendment of this Agreement, approved by the City Council at a regular meeting.
b.

Bilingual Pay. If Nunez elects to qualify for bilingual skill pay, the City will pay him the highest amount available to management employees on a schedule consistent with other employees.

Automobile. The City agrees that upon proof of insurance coverage in an amount acceptable to the City, the City shall provide Nunez a City-owned vehicle for Nunez’s exclusive use. The City will be responsible for paying for liability, property damage, and comprehensive liability insurance for the purchase, operation, maintenance, repair, and regular replacement of said vehicle. At Nunez’s discretion, in lieu of electing to utilize a City-owned vehicle, he may elect to receive a monthly vehicle allowance of Five Hundred Dollars ($500.00) per month, which shall be paid on a schedule consistent with the unrepresented Executive Management Group. The vehicle allowance is intended to reimburse Nunez for mileage costs and the use of his private vehicle for City business.

If Nunez elects the allowance he must provide his own automobile for his use in c.

6. City Council 25 – 15 5/5/2026
performing his duties and is responsible for all maintenance, repair, fuel and insurance expenses for said vehicle. Nunez agrees to adhere to all laws, regulations, and City policies applicable to vehicles, driving, or traffic when operating any vehicle on Cityrelated business.

Cell Phone/Technology/Equipment. The City agrees to provide Nunez a cell phone, laptop computer in addition to a desktop computer, and a mobile device such as an IPad for purposes of conducting official City business. Nunez agrees the use of such equipment shall be for conducting City business only and shall not be used for personal purposes.

7. Leaves, Vacation, and Holidays.

Sick Leave. Sick leave shall accrue and be capped at the same amount of hours per year as provided to the unrepresented Executive Management Group. Sick leave accrues and is accounted for on a prorated basis in each pay period.

As an existing employee of City, Nunez has a bank of sick leave hours which he shall be entitled to retain. Sick leave may be used for personal illness, illness of a spouse or dependent, and doctor and dentist appointments or as otherwise provided under California law. Sick leave earned can be cashed in (into the City’s Retirement Health Savings (“RHS”) Plan) and/or CalPERS Service Credit at the rate of one hundred percent (100%) of its value upon death, retirement for disability or from service, or resignation.

Accrued sick leave may also be converted to service credit under the "Credit for Unused Sick Leave" option of the Public Employees' Retirement System per Government Code section 20965. Any annual accrual over the maximum sick leave hours will be converted into Nunez’s RHS Plan account during the first full pay period in January of each year.

Nunez upon termination of employment with the City, shall be entitled to the amount of unused sick leave benefits credited to his RHS and/or CalPERS Service Credit account upon the effective date of separation.

8. a.

Vacation Leave. Nunez shall earn of the same amount of
vacation hours per year as provided to the unrepresented Executive Management Group.

Vacation leave accrues and is accounted for on a prorated basis in each pay period. As an employee of City, Nunez has a bank of vacation leave hours that he shall be entitled to maintain. Nunez shall accrue vacation leave at his existing normal rate. Nunez may b.

City Council 25 – 16 5/5/2026
use vacation as it accrues. Vacation accrued by Nunez and not taken shall be cashed out or paid to Nunez when separating from City service, calculated at Nunez’s then-current base hourly rate in accordance with the same rules that apply to the unrepresented Executive Management Group; it shall not be necessary to carry Nunez on the payroll for the vacation period available at time of separation. In the event separation from the City is caused by Nunez’s death, payment shall be made to Nunez’s designated beneficiary or in accordance with the law. Vacation is transferable from one year to the next.

Management Vacation (Administrative Leave). Management
vacation leave shall accrue and be capped at the same amount of hours per year as provided to the unrepresented Executive Management Group for Nunez to be taken at his discretion, which shall be deemed earned on January 1 of each year. As a current employee of the City, Nunez has a bank of management vacation leave hours that he shall be entitled to maintain. The highest leave accrual, maximum accrual, and cash-out provisions provided to any represented employee’s unit, will also be offered to Nunez.

Such cash option may be eliminated or modified to the extent it is construed as overtime under Department of Labor Guidelines implementing provisions of the Fair Labor Standards Act.
c.

Holidays. Nunez shall be entitled to the same number of paid holidays per year as provided to other City unrepresented Executive Management Group employees.
d.

Retirement. Insurance, and Other Benefits.

Unless expressly addressed in this contract, Nunez will receive the same benefits as the unrepresented Executive Management Group.

9. CalPERS Retirement. The City agrees to execute all
necessary agreements to enroll Nunez in the California Public Employees Retirement System ("CalPERS") commensurate with the standard City employee retirement benefits program, as that program may be changed from time to time. During the term of this Agreement, City shall contribute to the employer's portion and as a Classic member under CalPERS, Nunez will continue to be enrolled in the 2.7% at 55 Service Retirement Benefit formula. Nunez shall pay eight percent (8%) of CalPERS reportable compensation toward a.

City Council 25 – 17 5/5/2026
the employer cost of the 2.7% at 55 enhanced retirement formula. This payment shall be implemented as cost-sharing pursuant to Government Code section 20516(f).

Pre-Taxable Benefit. To the extent permitted by CalPERS and Internal Revenue Service regulations, this eight percent (8%) employee contribution shall be implemented through payroll deductions on a pre-tax basis. b.

In addition, Nunez shall further contribute to the costs of his retirement benefits in such amounts, if any, hereafter approved by the City and applied to City general management employees prior to the expiration date of this Agreement. The City does not participate in Social Security for employees enrolled in CalPERS. Notwithstanding the foregoing, in the event CalPERS determines Nunez to be a classic member, Nunez and the City shall each pay the normal contribution in accordance with City policy. Nunez shall complete CalPERS’s “Reciprocal Self-Certification Form” and submit the form to the City within 10 business days after employment has commenced.
c. Medical and Other Insurance.

Medical.

City Contribution. The City shall provide health
(medical, dental and vision) insurance benefits to Nunez. The City shall pay one hundred percent (100%) of the premium coverage for Nunez, and ninety percent (90%) of the premium coverage for all dependent care. Nunez shall be responsible for the remaining dependent care premium coverage, as well as all co-pays, charges, out-of-pocket expenses, and other costs required by the insurance provider or for any such co-pays, charges, out-of-pocket expenses, and other costs not covered by insurance.

In-Lieu Benefit. In lieu of selecting to use the
City-provided above-referenced health benefit coverage, Nunez may elect a cash as commensurate with the standard unrepresented Executive Management Group employee health benefits.
(a)
(b)
ii. Life Insurance and Long Term Disability. City shall provide Nunez with a term life insurance policy in the amount of five hundred thousand dollars ($500,000) and Nunez shall name the beneficiary of the policy. City shall further City Council 25 – 18 5/5/2026
pay the premium for long-term disability insurance, as provided to unrepresented Executive Management Group.
iii. Deferred Compensation (457 Plan). City agrees to
provide Nunez an annual deferred compensation pursuant to section 457 of the Internal Revenue Code in an amount equal to the maximum contribution allowed by law, including the normal contribution and the catch-up contribution for individuals aged 50 or over.

Payments shall be equally divided over twelve months and deposited by City into his 457 plan account each month.
d. Other Insurance. City shall provide and pay for all other insurance mandated by State law.

Wellness Stipend. Nunez shall be entitled to reimbursement for expenses related to wellness (e.g., uninsured medical expenses, chiropractic visits, elective dental work, fitness memberships, etc.), upon submission of receipts to the City, up to a gross amount of one thousand Dollars ($1,000) per calendar year.

Professional Development. The City hereby agrees to budget for and pay travel and subsistence expenses of Nunez for professional travel, official travel, meetings necessary to pursue official and other functions for the City and to continue professional development of Nunez, to the extent deemed reasonable by the City Council.

The City also agrees to pay for the travel and subsistence expenses of Nunez for short courses, institutes and seminars that are necessary for his professional development and for the good of the City.

10. 11.

Memberships. The City agrees to pay Nunez’s membership dues and subscriptions in the Orange County City Manager’s Association, the International City/County Management Association (“ICMA”), League of California Cities, California City Managers Foundation, and other similar organizations to which the City is a member, at City expense with prior City approval. Nunez shall have a reasonable right to attend meetings of such organizations.

12. General Expenses. The City recognizes that certain extraordinary expenses of a non-personal and job-affiliated nature may be incurred by Nunez, such as a business-related lunch or certain expenses incurred at a conference of a professional organization of which Nunez is a member. The City agrees to reimburse Nunez for

13. City Council 25 – 19 5/5/2026
reasonable expenses which are submitted to the City Council within thirty (30) days of occurrence for approval and which are supported by expense receipts, statements or personal affidavits, and an audit thereof in like manner as other demands against the City.

For the avoidance of doubt, this paragraph is intended to apply to business expenses that Nunez himself directly incurs in performance of his job duties.

Performance Evaluation. The City Council shall conduct a “mini” review and evaluate the performance of Nunez at the first regular meeting that is at least 120 days following the commencement of his job as City Manager. At least annually thereafter, the City Council shall conduct a review and evaluate the performance of Nunez in his role as City Manager in accordance with the City Charter. At the election of either Nunez or the City Council, the format of such evaluation shall be a facilitated evaluation conducted by a third-party facilitator that is mutually agreeable to both the City Council and Nunez, at the City Council’s expense. If neither the City Council nor Nunez elect for a facilitated evaluation, the format of the evaluation shall be as determined by the City Council. The City Council shall provide Nunez with an evaluation of his performance based on criteria established by the City Council with the assistance of Nunez and/or the facilitator, if so elected. Nunez shall be provided an adequate opportunity to discuss his evaluation with the City Council. The annual evaluations are expected to take place within one month before or after the Anniversary Date, or at any other time as requested by Nunez. Notwithstanding the foregoing, the City Council may evaluate Nunez at any time.

Indemnification. In accordance with and consistent with applicable law, the City shall provide Nunez with a defense and indemnification, and shall hold Nunez harmless from and against any and all claims, actions, or causes of action of any kind for which Nunez may be held liable and which arise out of or relate to Nunez’s performance of his job duties at City, in accordance with the requirements of the California Government Code. In addition and in accordance with and consistent with applicable law, the City shall defend, at the City’s expense and with counsel of the City’s choosing, any action, claim, or proceeding in which Nunez is named and which alleges actions on the part of Nunez, or failures to act, within the scope of the above-referenced indemnity obligation. Notwithstanding the foregoing, any funds provided for the legal criminal defense of Nunez, if such were authorized, shall be fully reimbursed to the City if Nunez

14. 15.

City Council 25 – 20 5/5/2026
is convicted of a crime involving an abuse of his office or position, in accordance with Government Code section 53243.1. This Section will survive the termination of the Agreement.

Bonding. The City shall bear the full cost of any fidelity or other bonds required of Nunez, acting as City Manager of the City, under any law or ordinance.

Other Terms and Conditions of Employment. The City Council may by resolution or contract amendment from time to time fix other terms and conditions of Nunez’s employment as the City may determine relating to the performance of his duties as City Manager, provided that such terms and conditions are not inconsistent or in conflict with the provisions of this Agreement, the City's Municipal Code, and all applicable laws.

Notices. Notices given under this Agreement shall be in writing and shall be served personally or sent by Federal Express or some equivalent private overnight delivery service. Notices shall be deemed received at the earlier of actual receipt or two (2) days following transmission to an overnight carrier.

16. 17.

18. City Attn: City Council
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
With a copy to:

Santa Ana City Attorney
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
Nunez
To the address on file with the City’s Human
Resource Department
City Council 25 – 21 5/5/2026
Arbitration. Any controversy or claim arising out of the interpretation or performance of this Agreement, or otherwise pertaining to this Agreement or Nunez’s appointment and service as the City Manager, shall be resolved by binding arbitration in Orange County, California, in accordance with the rules of the Judicial Arbitration and Mediation Services, Inc., or such other arbitration service that the City and Nunez may mutually select; and the arbitration award may be enforced as provided by California law.

The City shall be solely responsible for the costs of administration and the costs of the arbitrator.

19. 20. Assignment. This Agreement is not assignable by either the City or Nunez. The City and Nunez acknowledge that this Agreement is a personal services agreement for the personal services of the City Manager.

21. General Provisions
a. The text herein shall constitute the entire agreement between the Parties. No representations have been made or relied upon except as set forth herein.

The Agreement is deemed to have been prepared by all of the Parties hereto, and any uncertainty or ambiguity herein shall not be interpreted against the drafter, but rather, if such ambiguity or uncertainty exists, shall be interpreted according to the applicable rules of interpretation of contracts under the law of the State of California. The use of section headings in this Agreement is provided for convenience only and will not have any impact on the interpretation of particular provisions.

If Nunez dies or becomes incapacitated during the Term of this Agreement, any accrued and unpaid wages provided by the terms of this Agreement shall be paid by City to Nunez’s spouse or if no spouse, to Nunez’s dependents. The Agreement shall be binding upon, or shall inure to the benefit of, the respective heirs, executors, administrators, successors and assigns of the Parties; provided, however, that Nunez may not assign Nunez’s obligations hereunder.

If any provision or portion hereof contained in this Agreement is held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement or portion thereof shall be deemed severable and shall not be affected and shall remain in full force and effect.
b.
c.

City Council 25 – 22 5/5/2026
This Agreement represents the entire understanding of the City and Nunez as to those matters contained herein, and no prior oral or written understanding shall be of any force or effect with respect to those matters covered by this Agreement. Except as specifically authorized by this Agreement, this Agreement may not be modified, altered or amended, except in writing approved by the City Council at a regular public meeting and Nunez, and signed by the Mayor and Nunez.

Nunez is expected to conform to the ICMA Code of Ethics.

Nunez shall not engage in any business or transaction, or have a financial or other personal interest or association, direct or indirect, that is in conflict with the proper discharge of his official duties or that would tend to impair the independence of his judgment or action in the performance of his official duties. Nunez shall also be subject to the conflict of interest provisions of the Government Code of the State of California, the City's Municipal Code, and any other conflict of interest regulations applicable to Nunez’s employment with the City.
d.
e.

This Agreement shall be construed in accordance with the laws of the State of California and the parties agree that venue shall be in the state court in the County of Orange, California.
f.

Nunez acknowledges that he has had the opportunity to
consult legal counsel in regard to this Agreement, that he has read and understands this Agreement, that he is fully aware of its legal effect, and that he has entered into it freely and voluntarily and based on his own judgment and not on any representations or promises other than those contained in the Agreement.
gIN WITNESS WHEREOF, the City and Nunez have executed this Agreement as of the day and year first above written.

NUNEZ

ALVARO NUNEZ
City Council 25 – 23 5/5/2026

CITY OF SANTA ANA
By:

VALERIE AMEZCUA, MAYOR
ATTEST:

JENNIFER L. HALL, CITY CLERK
APPROVED AS TO FORM:

SOHleA CARVALHO, CITY ATTORNEY
By:
'SIAN

SENIOR ASSISTANT CITY ATTORNEY
im
City Council 25 – 24 5/5/2026
RESOLUTION NO. 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S

CLASSIFICATION AND COMPENSATION PLAN TO AMEND
RESOLUTION NO. 2021-026 TO CREATE A NEW

CLASSIFICATION AND TO PROVIDE SPECIAL ASSIGNMENT

PAY FOR SPECIFIED CONFIDENTIAL EMPLOYEES IN THE
CITY ATTORNEY’S OFFICE

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS;
Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows:

A. Section 1004 of the City Charter requires the City Manager to prepare, install, and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council.

B. It is the City’s practice to assign job titles that reflect the duties and responsibilities of classifications and are consistent with other classifications within the City’s organizational structure, as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates.

C. The City Council regularly amends the City’s classification and compensation plan for all full-time and part-time classifications of employees and officers of the City.

On June 1, 2021, the City Council adopted Resolution 2021-026 establishing and delineating the compensation and benefit plans for classifications designated as Unrepresented Confidential Administrative Management (CAM) and Unrepresented Confidential Middle Management (CMM) affording these classifications the same provisions and/or changes in salaries, compensation, and other benefits, unless specified otherwise, as provided to classifications represented by the Santa Ana Management Association (SAMA).

D.

E. On October 7, 2025, the City reached an agreement with SAMA on its memorandum of understanding and the City Council also adopted Resolution No. 2025-044 to approve updated Salary Schedules for compensation for CAM and CMM classifications.

F. On April 21, 2026, City Council conducted its annual evaluation of the City Attorney which resulted in a positive performance evaluation.

G. The City Attorney requested City Council approval to provide special assignment pay which may be provided for the duties above and beyond the Resolution 2026-XXX
City Council 25 – 25 Page5/5/2026 1 of 3
normal scope of their work as identified by the City Attorney. They would receive 2.5% of base pay for the duration of their special assignment.

H. Due to the increased responsibilities and roles, which go above and beyond the normal scope of their work, as identified by the City Attorney, the classification of Assistant City Attorney - Employee Relations (Excepted) will be added as part of the unrepresented, confidential employees.

I. It is now desired to amend the City’s classification and compensation plan as listed herein.

Section 2. The Santa Ana City Council hereby amends the City’s classification and compensation plan by creating the following classification:

UNIT TITLE STEPS MIN MAX
Assistant City Attorney - Employee
Relations (Excepted) (CMM) CMM 17 $11,319 $16,799
Section 3.
for the unrepresented CAM and CMM units, attached to this resolution as Exhibit A, reflecting classification and compensation amendments per this and previously approved City Council resolutions, and grouped by employee unit, as recommended by CalPERS, and in compliance with CalPERS California Code of Regulations section 570.5.

The Santa Ana City Council hereby approves the updated Salary Schedules The Santa Ana City Council amends Resolution No. 2021-026, Exhibit “J as follows and attached hereto as Exhibit B:

Section 4.

A. Adding the following to Exhibit “J” as follows;
C. Special Assignment Pay
For the positions of Chief Assistant City Attorney - Employee Relations (Excepted), Senior Assistant City Attorney - Employee Relations (Excepted), Assistant City Attorney - Employee Relations (Excepted), special assignment pay may be provided for the duties above and beyond the normal scope of their work as identified by the City Attorney. They would receive 2.5% of base pay for the duration of their special assignment.

Section 5. The new classification and compensation amendments per this and previously approved City Council resolutions, and grouped by employee unit, as recommended by CalPERS, and in compliance with CalPERS California Code of Regulations section 570.5. {continued on next page]
Resolution 2026-XXX
City Council Page 2 of 3 25 – 26 5/5/2026
Section 6. That except as amended by this resolution, all other provisions of the City’s classification and compensation plan shall remain in full force and effect.

Section 7. This resolution is operative from and after the date upon which it is adopted.

ADOPTED this day of May, 2026.

Valerie Amezcua
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho
City /Vtorney
By:

Tamara Bogosian
Senior Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Jennifer L. Flail, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-
on May 5, 2026.
to be the original resolution adopted by the City Council of the City of Santa Ana Date:

City Clerk
City of Santa Ana
Resolution 2026-XXX
City Council 25 – 27 Page5/5/2026 3 of 3

EXHIBIT A

UNREPRESENTED CONFIDENTIAL ADMINISTRATIVE MANAGEMENT (CAM)

MONTHLY WAGE RATE SCHEDULE
REVISED MAY 5, 2026
EFFECTIVE JULY 13, 2025 TO JULY 11, 2026

JOB STEP STEP STEP STEP STEP JOB TITLE CODE A B C D E
Principal Employee Relations Analyst (CAM) 01782 10,503 11,026 11,579 12,158 12,768 Senior Employee Relations Analyst (CAM) 01783 9,763 10,251 10,763 11,302 11,869 EFFECTIVE JULY 12, 2026 TO JULY 10, 2027

JOB STEP STEP STEP STEP STEP JOB TITLE CODE A B C D E
Principal Employee Relations Analyst (CAM) 01782 10,923 11,467 12,042 12,644 13,279 Senior Employee Relations Analyst (CAM) 01783 10,154 10,661 11,194 11,754 12,344 EFFECTIVE JULY 11, 2027

JOB STEP STEP STEP STEP STEP JOB TITLE CODE A B C D E
Principal Employee Relations Analyst (CAM) 01782 11,251 11,811 12,403 13,023 13,677 Senior Employee Relations Analyst (CAM) 01783 10,459 10,981 11,530 12,107 12,714 Resolution 2026-XXX
City Council 25 – 28 5/5/2026

EXHIBIT A

UNREPRESENTED CONFIDENTIAL MIDDLE MANAGEMENT (CMM)

MONTHLY WAGE RATE SCHEDULE
REVISED MAY 5, 2026
EFFECTIVE JULY 13, 2025 TO JULY 11, 2026
JOB JOB TITLE 01 02 03 04 05 06 07 09 10 11 12 13 14 15 16 17 CODE Assistant City Attorney - Employee Relations
(Excepted) (CMM) (Effective May 17, 2026) 01625 11,319 11,598 11,886 12,187 12,494 12,805 13,124 13,455 13,790 14,134 14,488 14,850 15,220 15,599 15,990 16,391 16,799 Assistant Director of Human Resources (CMM) 01836 12,494 12,805 13,124 13,455 13,790 14,134 14,488 14,850 15,220 15,599 15,990 16,391 16,799 17,222 17,652 18,093 18,541 Chief Assistant City Attorney - Employee
Relations (Excepted) (CMM) 01651 13,790 14,134 14,488 14,850 15,220 15,599 15,990 16,391 16,799 17,222 17,652 18,093 18,541 19,007 19,482 19,969 20,469 Employee Relations Manager (CMM) 01781 11,319 11,598 11,886 12,187 12,494 12,805 13,124 13,455 13,790 14,134 14,488 14,850 15,220 15,599 15,990 16,391 16,799 Human Resources Operations Manager (CMM) 01551 11,319 11,598 11,886 12,187 12,494 12,805 13,124 13,455 13,790 14,134 14,488 14,850 15,220 15,599 15,990 16,391 16,799 Senior Assistant City Attorney - Employee
Relations (Excepted) (CMM) 01631 13,124 13,455 13,790 14,134 14,488 14,850 15,220 15,599 15,990 16,391 16,799 17,222 17,652 18,093 18,541 19,007 19,482 EFFECTIVE JULY 12, 2026 TO JULY 10, 2027
JOB JOB TITLE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 CODE Assistant City Attorney - Employee Relations
(Excepted) (CMM) 01625 11,772 12,062 12,361 12,674 12,994 13,317 13,649 13,993 14,342 14,699 15,068 15,444 15,829 16,223 16,630 17,047 17,471 Assistant Director of Human Resources (CMM) 01836 12,994 13,317 13,649 13,993 14,342 14,699 15,068 15,444 15,829 16,223 16,630 17,047 17,471 17,911 18,358 18,817 19,283 Chief Assistant City Attorney - Employee
Relations (Excepted) (CMM) 01651 14,342 14,699 15,068 15,444 15,829 16,223 16,630 17,047 17,471 17,911 18,358 18,817 19,283 19,767 20,261 20,768 21,288 Employee Relations Manager (CMM) 01781 11,772 12,062 12,361 12,674 12,994 13,317 13,649 13,993 14,342 14,699 15,068 15,444 15,829 16,223 16,630 17,047 17,471 Human Resources Operations Manager (CMM) 01551 11,772 12,062 12,361 12,674 12,994 13,317 13,649 13,993 14,342 14,699 15,068 15,444 15,829 16.223 16,630 17,047 17,471 Senior Assistant City Attorney - Employee
Relations (Excepted) (CMM) 01631 13,649 13,993 14,342 14,699 15,068 15,444 15,829 16,223 16,630 17,047 17,471 17,911 18,358 18,817 19,283 19,767 20,261 EFFECTIVE JULY 11, 2027
JOB JOB TITLE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 CODE Assistant City Attorney - Employee Relations
(Excepted) (CMM) 01625 12,125 12,424 12,732 13,054 13,384 13,717 14,058 14,413 14,772 15,140 15,520 15,907 16,304 16,710 17,129 17,558 17,995 Assistant Director of Human Resources (CMM) 01836 13,384 13,717 14,058 14,413 14,772 15,140 15,520 15,907 16,304 16,710 17,129 17,558 17,995 18,448 18,909 19,382 19,861 Chief Assistant City Attorney - Employee
Relations (Excepted) (CMM) 01651 14,772 15,140 15,520 15,907 16,304 16,710 17,129 17,558 17,995 18,448 18,909 19,382 19,861 20,360 20,869 21,391 21,927 Employee Relations Manager (CMM) 01781 12,125 12,424 12,732 13,054 13,384 13,717 14,058 14,413 14,772 15,140 15,520 15,907 16,304 16,710 17,129 17,558 17,995 Human Resources Operations Manager (CMM) 01551 12,125 12,424 12,732 13,054 13,384 13,717 14,058 14,413 14,772 15,140 15,520 15,907 16,304 16,710 17,129 17,558 17,995 Senior Assistant City Attorney - Employee
Relations (Excepted) (CMM) 01631 14,058 14,413 14,772 15,140 15,520 15,907 16,304 16,710 17.129 17,558 17,995 18,448 18,909 19,382 19,861 20,360 20,869 Resolution 2026-XXX
City Council 25 – 29 5/5/2026
Exhibit B to Resolution No. 2026-XXX

EXHIBIT J

THE BASIC COMPENSATION AND BENEFIT PLAN FOR CLASSES OF
EMPLOYMENT DESIGNATED AS UNREPRESENTED CONFIDENTIAL MIDDLEMANAGEMENT (CMM) AND UNREPRESENTED CONFIDENTIAL ADMINISTRATIVE-MANAGEMENT (CAM).

Unrepresented Confidential Middle-Management (CMM) and Unrepresented Confidential Administrative-Management (CAM) Basic Compensation and Benefit Plan Effective, July 1, 2021 and after.

Section 1. Employer-Employee Relations in the Public Service of The City of Santa Ana Resolution 81-75, as authorized by California Government Code (Section 3500, et seq.) defines "Employee, Confidential" as, an employee who is assigned to perform work directly involved in the development, preparation or presentation of management positions with respect to employer-employee relations. Employee, Management means an employee having responsibility for formulating, administering, or managing the implementation of City policies or programs, including but not limited to, department and assistant department heads, division heads, and professional administrative staff employees employed to render advice and assistance pertaining to the conduct of legal, fiscal, budgetary, personnel management, and employer-employee relations affairs of the City.

Section 2
and Compensation Plan.

A. Unrepresented Confidential Middle-Management (CMM) Employee Classifications
Assistant City Attorney - Employee Relations (Excepted) Assistant Director of Human Resources
Chief Assistant City Attorney-Employee Relations (Excepted) Employee Relations Manager
Human Resources Operations Manager
Human Resources Business Systems Administrator
Senior Assistant City Attorney-Employee Relations (Excepted) Unrepresented Confidential Middle-Management (CMM) Classification B. Schedule of Salaries: A schedule showing salary rate ranges for classifications of employment designated as unrepresented confidential middle-management (CMM) at the seventeen-step salary rate range referenced as Exhibit "B" of the City's Master Salary Schedule same as those middle-management (MM) represented Santa Ana Management Association (SAMA) classes of employment is listed as follows:

City Council 25 – 30 5/5/2026
Unrfinrfisfinterl CMM Classifications
Assistant Director of Human Resources
Assistant City Attorney - Employee Relations (Excepted) Chief Assistant City Attorney-Employee Relations (Excepted) MM-30 Employee Relations Manager
Human Resources Operations Manager
Human Resources Business Systems Administrator
Senior Assistant City Attorney-Employee Relations
(Excepted)
Salary Range
MM-26
MM-22
MM-22
MM-22
MM-18
MM-28
Section 3 Unrepresented Confidential Administrative-Management (CAM) Classification and Compensation Plan.

Unrepresented Confidential Acjmini^trgtive-Manaqement (CAM) Employee Classification
Principal Employee Relations Analyst
Senior Employee Relations Analyst
A.

Schedule of Salaries: A schedule showing salary rate ranges for classifications of employment designated as unrepresented confidential administrativemanagement (CAM) at the five-step salary rate range same as those administrative management (AM) represented by Santa Ana Management Association (SAMA) classes of employment as listed as follows:

B.

Salary Ranne
AM-737
AM-722
Unrfipresented CAM Cigggifigatidns—
Principal Employee Relations Analyst
Senior Employee Relations Analyst
City Council 25 – 31 5/5/2026
The Unrepresented Confidential Management salary schedules contain several salary ranges; each salary range is shown in monthly amounts. The ranges are identified by a two-digit number preceded by the capital letters "MM" for Middle Management and "AM" for Administrative Management. The salaries within each salary range are identified by the minimum salary of the range up to the maximum salary of the range.

Terminal Classifications. Should a classification be identified as a terminal classification, the capitalized letter T' shown within parenthesis [i.e., (T)] next to a classification title signifies a position classification that has been designated as "terminal" by formal City Council action and, as such, will be deleted from The Basic Classification and Compensation Plan for Unrepresented Confidential Management CMM or CAM classifications of employment when vacated by its last remaining incumbent. No new appointment may be made to a classification that has been designated as terminal.

Section 4
Compensation and Benefit Plan for Classifications of Employment Designated as Unrepresented Confidential Middle-Management (CMM) and Unrepresented Confidential Administrative-Management (CAM).

Administration and Applicability of the Basic Classification and Unless specified otherwise herein. Unrepresented Confidential Management listed in Section 2 and Section 3 of this Exhibit will be afforded, and/or subject to the same provisions and/or changes in salaries, compensation, and benefits including but not limited to; cost of living adjustments; bi-iingual pay; pay additives; fringe benefit plans and allowances; City's Section 125 Plan; group health, dental, term life, and long term disability allowances and plans; cafeteria plan; wellness plan benefits; technology stipend; access to participation in the City's voluntary benefit plans (e.g., vision, flexible spending accounts, supplement life insurance, and 457(b) deferred compensation plan); CalPERS Retirement System; Retirement Health Savings Plan (RHS) participation, including any employer contribution to the employee's individual RHS plan or the same employer contribution to an association's retiree health savings or similar plan on behalf of the member; as provided and available to those represented in the Santa Ana Management Association (SAMA) unit.

A.

Compensation Plan Implementation. Upon implementation of the Basic Classification and Compensation Plan set forth in Sub-section 2.B and 3.B. of this Resolution Exhibit, a current incumbent of an Unrepresented Confidential Management CMM or CAM classification listed herein above unless specified otherwise herein, will be afforded, and/or subject to the same provisions in salaries, compensation, attendance, work day, and work week as provided and available to those represented in the SAMA unit.

B.

Temporary Upgrade to a CMM or CAM Classification. Regular employees of the City who are incumbents of classes of employment not included in this resolution exhibit and who are temporarily upgraded into a higher classification for a limited duration to an CMM or CAM classification due to a current incumbent's leave of absence or out-ofC.

City Council 25 – 32 5/5/2026
class temporary appointment as defined in Section 4.D. below, shall receive a minimum five percent (5%) temporary upgrade pay as defined by CCR 571(a)(3) as "compensation to employees who are required by their employer or governing body to work in an upgraded position/classification of limited duration", and is intended to meet the definition of "Compensation Earnable" for Classic members of CalPERS as provided by the Public Employees' Retirement Law (PERL), and Government Code (G.C.) section 20636.

Out-of-Class Appointment to a CMM or CAM Classification. Regular employees of the City who are incumbents of classes of employment not included in this resolution exhibit and who are appointed to an "out-of-class appointment" as defined in Gov. Code section 20480 of the Public Employees' Retirement Law (PERL) as, "an appointment to an upgraded position or higher classification by an employer or governing body in a vacant position for a limited duration not to exceed nine-hundred sixty (960) hours in a fiscal year". A "vacant position" refers to "a position that is vacant during recruitment for a permanent appointment". A vacant position does not refer to a position that is temporarily available due to another employee's leave of absence. Employees temporarily upgraded to a unrepresented management classifications designated as CMM or CAM shall receive a minimum five percent (5%) temporary upgrade premium as defined by CCR 571(a)(3) as "compensation to employees who are required by their employer or governing body to work in an upgraded position/class ification of limited duration", and is intended to meet the definition of "Compensation Earnable" for Classic members of CalPERS as provided by the Public Employees' Retirement Law (PERL), and Government Code (G.C.) section 20636.

D.

Reallocation of Salary Rate Ranges. When an employee is in a CMM or CAM classification, which is reallocated from the current salary rate range to a different salary rate range, the employee will retain the same salary he or she held prior to the reallocation.

E.

Section 5. Health and Welfare Benefits.

The following insurance benefits available to Unrepresented Confidential Management employees are provided through the City's Section 125 Cafeteria Plan adopted in accordance with the provisions of Internal Revenue Code § 125.

Under City Council Resolution No. 98-52, the City elected to be subject to the Public Employees' Medical & Hospital Care Act (PEMHCA) to provide medical insurance through CalPERS for management members. The City's contribution for each employee meets the statutory minimum using the "Unequal Method" California Government Code § 22892(c) (AB-2544).

The City will contribute an allowance, which includes the PEMHCA statutory minimum towards the employee's cafeteria plan in the same amount as available to the SAMA unit covered under the PEMHCA plan.

City Council 25 – 33 5/5/2026
Section 6. Leave Accruals and Cash-Out Provisions.

Unless otherwise provided, the same leave accrual, maximum accrual, and cash-out provisions provided to the members of the SAMA unit, will also be offered to the classifications listed in this resolution exhibit including but not limited to; sick, paid holidays, floating holidays, holiday closures, vacation, “ mustuse” vacation, management vacation, bereavement leave, military leave, jury duty, witness leave, catastrophic, and industrial/workers compensation leave.

Section 7. Retirement Plan Contributions.

A. The terms of the existing contract between the City and California Public Employees' Retirement System (CalPERS) governing the City retirement benefits of Unrepresented Confidential Management employees covered by this Resolution are incorporated by reference herein. The City will make contributions to CalPERS in accordance with its contract with CalPERS for employees covered by said contract as amended.

The California Public Employees' Pension Reform Act (PEPRA) went into effect on January 1,2013. Based on consideration of various eligibility factors, PEPRA defines each employee as either a "classic" or "new" member of CalPERS.

B.

2.7% at 55 Service Retirement Benefit for Classic Miscellaneous Members. The City agrees to provide CMM and CAM employees covered by this Resolution, and who are defined as Classic Miscellaneous Members under the California Public Employees' Pension Reform Act (PEPRA) of 2013 (AB340), with the 2.7% at 55 Service Retirement benefit.

C.

Payment of 2.7% at 55 Service Retirement Benefit. Classic Miscellaneous CMM and CAM employees covered by this Resolution will contribute eight percent (8%) of CalPERS reportable compensation toward the employer cost of the 2.7% at 55 enhanced retirement formula. This payment will be implemented as cost-sharing pursuant to Government Code Section 20516(f).

D.

Pre-Taxable Benefit. To the extent permitted by CalPERS and Internal Revenue Service regulations, this eight percent (8%) employee contribution will be implemented through payroll deductions on a pre-tax basis.

1. 2.0% at 62 Service Retirement Benefit for New Miscellaneous Members. The City agrees to provide CMM and CAM employees covered by this Resolution who were appointed to their classification on or after January 1, 2013, and who are defined as new members under the California Public Employees' Pension Reform Act (PEPRA) of 2013 (AB340), with the 2.0% at 62 Service Retirement benefit.

E.

Payment of 2.0% at 62 Service Retirement Benefit. CMM and CAM employees defined in 7.E. (above) will contribute at least 50% of normal cost of the 2.0% at 62 retirement benefit.

F.

City Council 25 – 34 5/5/2026
Pre-Taxable Benefit. To the extent permitted by CalPERS and Internal Revenue Service regulations, the City will make the above employee deductions pre-tax contributions.

1. Final Compensation for Pension Calculation. Final compensation for Classic Miscellaneous Members will be based on the highest annual average compensation earnable during the 12 consecutive months immediately preceding the effective date of their retirement, or some other 12 consecutive month period designated by the member.

G.

Final compensation Miscellaneous Members who are defined as New Members under PEPRA will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of their retirement, or some other 36 consecutive month period designated by the member.

Deferred Retirement for Classic Miscellaneous Members as defined in Section D (above). The City will continue to make payments to CalPERS on behalf of each eligible affected employee in an amount necessary to pay one hundred percent (100%) of each employee's member contribution and report it to CalPERS as special compensation [Government Code §20636(C)(4)]. This contribution is known as Employer Paid Member Contribution (EPMC), which is equal to eight percent (8%) of reportable compensation for Classic Miscellaneous Members. Such payments will be credited to the individual employee's CalPERS account.

H.

Such payments are not an increase in base salary and no salary rate range applicable to any of the employees covered by this Resolution will be changed or deemed to have been changed by reason thereof. As a result, the City will not treat these payments as ordinary income and thus will not withhold federal or state income tax from said payments. The City previously received a ruling from the Internal Revenue Service confirming that such payments are deferred compensation and not ordinary income. In the event that the City receives a new ruling from the Internal Revenue Service that such payments are ordinary income of the employees instead of deferred compensation, the City's obligation to make such payments will discontinue and in place thereof the reportable compensation of each Classic Miscellaneous Member eligible for the 2.7% at 55 Benefits Formula will be increased by eight percent (8%).

For the purpose of reporting an employee's compensation to CalPERS, the City will include these payments as if they were a part of the employee's reportable compensation.

Section 8. Tuition Reimbursement
Unrepresented Confidential Management employees are eligible to participate in the Training and Education Assistance Program provided for all regular, full-time employees of the City. Reimbursement will be based on the cost of tuition, required enrollment/registration fees, miscellaneous fees (health, parking, student union fees.

City Council 25 – 35 5/5/2026
etc.) and all required texts, eBooks and related material for each course. Maximum tuition reimbursement will be paid the same amount as available to represented SAMA members.

Section 9. Retirement Health Savings (RHS) Plan
A. Employees participate in the "Vantage Care" Retirement Health Savings Plan (RHS), which designated ICMA-RC as the administrator of the plan. The City shall make contributions into the individual accounts of Unrepresented Confidential Management employees as provided to the members of the represented SAMA unit.

Unrepresented Confidential Management employees will contribute one and one-quarter percent (1.25%) of base pay into their individual RHS account each pay period.

1. Unrepresented Confidential Management employees shall have the option to amend the current management plan design by mutual agreement of the majority including the SAMA membership within in the City's agreement with ICMA-RC.

2. The City will contribute one percent (1%) of employee's base pay deposited into their individual RHS account each pay period.

3. Section 10. Deferred Compensation
The City has established and maintains a deferred compensation plan pursuant to the provisions of Section 457(b) of the Internal Revenue Code. CMM and CAM employees covered under this resolution, at their sole discretion, may defer to have deposited into the City's 457(b) plan a portion of their compensation up to the maximum amount permitted by law.

As permissible by law if the City is desirous of establishing a 401(a) deferred compensation plan at a future date. Unrepresented Confidential Management employees covered under this resolution, at their sole discretion, may elect to participate into said 401(a) plan upon its establishment, and defer a portion of their compensation up to the maximum amount permitted by law to the same extent as the SAMA unit.

All contributions into the 457(b) and 401(a) plan are voluntary employee contributions and will meet the requirements of the Internal Revenue Code.

Section 11. Miscellaneous Provisions
A Catastrophic Leave Donation. Unrepresented Confidential Management employees will be eligible to donate and receive catastrophic leave donations as provided to all other represented SAMA members.

B. At-Will Employment Relationship. Classifications: Chief Assistant City AttorneyCity Council 25 – 36 5/5/2026 Employee Relations and Senior Assistant City Attorney-Employee Relations are defined as not excepted by the Civil Service System as defined in Section 1002 of the City of Santa Ana Code of Ordinance, Charter Article X - Civil Service and are considered to be employed "at-will" as defined by the California Labor Code section 2922. The classifications identified in this section will be appointed by and report to the City Attorney and nothing in this Resolution Exhibit shall prevent, limit, or otherwise interfere with the right of the City Attorney or the City Manager to terminate employment at any time, with or without cause of an employee whose classification is listed in this section.

Special Assignment Pay. For the positions of Chief Assistant City Attorney - Employee Relations (Excepted), Senior Assistant City Attorney - Employee Relations (Excepted), Assistant City Attorney - Employee Relations (Excepted), special assignment pay may be provided for the duties above and beyond the normal scope of their work as identified by the City Attorney. They would receive 2.5% of base pay for the duration of their special assignment.

C.

City Council 25 – 37 5/5/2026
RESOLUTION NO. 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S

CLASSIFICATION AND COMPENSATION PLAN AND

RECOGNITION OF SALARY FOR THE PREVIOUS ACTING

CITY CLERK

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS:

Section 1.
determines, and declares as follows:

The City Council of the City of Santa Ana (“City”) hereby finds, A. Section 1004 of the City Charter of the City requires the City Manager to prepare, install, and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council.

B. It is the City’s practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the City’s organizational structure, as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates.

C. The City Council regularly amends the City’s classification and compensation plan for all full-time and part-time classifications of officers and employees of the City of Santa Ana.

D. On April 21, 2026, the City Council approved a salary adjustment for the City Clerk to $215,004 annually effective April 21, 2026.

E. Pursuant to approval by the City Council on December 20, 2022, Senior Deputy City Clerk, Norma Orozco, temporarily served the City in the role of Acting City Clerk, retroactive to September 1, 2022 through February 26, 2023.

F. During this temporary service to the City, Ms. Orozco received a monthly salary of $13,250.00.

G. California Code of Regulations (CCR) Section 570.5 requires an acting city clerk for the City Council to take formal action to ensure that the compensation for an employee acting a temporary or interim position is recognized by CalPERS for retirement purposes. CCR Section 570.5 requires that all publicly available pay schedules, including those for temporary or interim appointments, be approved by the governing body, listed with a specific pay rate, and posted publicly.

Resolution 2026-XXX

City Council 25 – 38 5/5/2026
H. It is now desired to amend the City’s classification and compensation plan to reflect the previously approved changes to the City Clerk’s salary and provide the publicly available pay schedule for the prior Acting City Clerk.

The Santa Ana City Council hereby approves an updated Salary Schedule for the Council Appointee unit, attached to this resolution as Exhibit A, reflecting classification and compensation amendments per previously approved City Council agreements and amendments to agreements, and does hereby amend the Salary Schedule to include "Acting City Clerk" ,grouped by employee unit as recommended by the California Public Employees' Retirement System (“CalPERS”), and in compliance with CalPERS and Title 2 of the California Code of Regulations section 570.5.

Section 2.

This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest and certify the vote adopting this Resolution.

Section 3.

ADOPTED this day of May 2026.

Valerie Amezcua
Mayor
APPROVED AS TO FORM;
Sonia R. Carvalho
City Attorney
Byl
Tj/rl i^a'Bogosian
Senior Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN; Councilmembers
NOT PRESENT: Councilmembers
Resolution 2026-XXX

City Council 25 – 39 5/5/2026

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Jennifer L. Hall City Clerk, do hereby attest to and certify the attached Resolution No. 2026-.
on May 5, 2026.
to be the original resolution adopted by the City Council of the City of Santa Ana Date:

City Clerk
City of Santa Ana
Resolution 2026-XXX

City Council 25 – 40 5/5/2026

EXHIBIT A

COUNCIL APPOINTEE

SALARY SCHEDULE
REVISED MAY 5, 2026
EFFECTIVE APRIL 21, 2026

JOB TITLE JOB CODE ANNUAL PAY RATE
City Manager (EM) 01790 340,200
City Clerk (EM) 01990 $215,004
EFFECTIVE SEPTEMBER 1, 2022 THROUGH FEBRUARY 26, 2023

JOB TITLE JOB CODE ANNUAL PAY RATE
Acting City Clerk 01990 $159,000
(EM)
Resolution 2026-XXX

City Council 25 – 41 5/5/2026
Planning and Building Agency
www.santa-ana.org/pb
Item # 26
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Zoning Ordinance Amendment No. 2026-02 – Second Reading

AGENDA TITLE
Second Reading and Adoption of Zoning Ordinance Amendment (ZOA) No. 2026-02 – Bella Terra Residential Community and Temple Project (4006, 4010, and 4018 West Hazard Avenue)
First reading April 21, 2026, City Council Meeting and approved by a vote of 7-0.

RECOMMENDED ACTION
Conduct a second reading and adopt an ordinance approving Zoning Ordinance Amendment No. 2026-02.

ORDINANCE NO. NS-3094 entitled ZONING ORDINANCE AMENDMENT NO. 2026-01 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AN AMENDMENT TO SPECIFIC DEVELOPMENT NO. 53 (SD-53) TO UPDATE

RESIDENTIAL DEVELOPMENT STANDARDS AND ALLOW PLACES OF WORSHIP

SUBJECT TO APPROVAL OF A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 4006, 4010, AND 4018 WEST HAZARD AVENUE (APNS: 100-261-20, 100-261-19 AND 100-261-18)
GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On April 21, 2026, the City Council adopted a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program (SCH No. 2026010220) and approved, by resolution, Conditional Use Permit No. 2026-03 and Tentative Tract Map No. 2026-01 (County Map No. 19332), each subject to conditions. At the same meeting the Council also conducted a first reading of an ordinance, Zoning Ordinance Amendment No. 2026- 02, to amend Specific Development No. 53 (SD-53) for properties located at 4006, 4010, and 4018 West Hazard Avenue. The ordinance was approved unanimously and requires a second reading and adoption to become effective June 4, 2026.

A copy of the ordinance for second reading is attached to this Report as Exhibit 1.

City Council 26 – 1 5/5/2026
ZOA No. 2026-02 Bella Terra Residential Community and Temple – Second Reading May 5, 2026

ENVIRONMENTAL IMPACT
A Mitigated Negative Declaration (MND) was prepared for the Project. No areas of significance or unavoidable impacts were determined to occur from the construction or operation of the proposed Project with the implementation of mitigation measures. The MND was available for public review and comment for 30 days as required by CEQA between January 12 and February 13, 2026. One comment was received from the Department of Toxic Substances Control concerning potential hazardous materials, building demolition, and imported soil management. A written response to the comment was prepared and incorporated into the environmental document.

The Project requires adoption of a Mitigation Monitoring and Reporting Program (MMRP), which will reduce all identified impacts to less than significant with implementation of the MMRP. Based on the environmental checklist form completed for the proposed project and supporting environmental analysis, the Project would have no impact or a less than significant impact on the following environmental issue areas: Aesthetics, Agriculture and Forestry Resources, Air Quality, Biological Resources, Energy, Greenhouse Gas Emissions, Hydrology and Water Quality, Land Use and Planning, Mineral Resources, Hazards and Hazardous Materials, Population and Housing, Public Services, Recreation, Transportation, Utilities and Service Systems, and Wildfire. The proposed project’s impacts on the following issue areas would be less than significant with the implementation of mitigation: Cultural Resources, Geology and Soils, Noise, Tribal Cultural Resources, and Mandatory Findings of Significance. All impacts would be less than significant after mitigation. The City’s final response to comment and MMRP document is provided in Exhibit 3. As of this printing, no additional comments or communications from the public have been received on the IS/MND. Based on this analysis, a Notice of Determination, Environmental Review No. 2023-40 will be filed for this project.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBITS

1. Ordinance Approving AA No. 2026-02 for Second Reading

2. April 21, 2026 City Council Meeting Link

3. Final Initial Study and Mitigated Negative Declaration (hyperlink) Submitted By: Ali Pezeshkpour, AICP, Executive Director, Planning and Building Agency
Approved By: Alvaro Nuñez, City Manager
City Council 26 – 2 5/5/2026
Ordinance No. NS-3094

ORDINANCE NO. NS-3094
ZONING ORDINANCE AMENDMENT NO. 2026-02 – AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SANTA ANA APPROVING AN AMENDMENT TO SPECIFIC
DEVELOPMENT NO. 53 (SD-53) TO UPDATE

RESIDENTIAL DEVELOPMENT STANDARDS AND ALLOW

PLACES OF WORSHIP SUBJECT TO APPROVAL OF A

CONDITIONAL USE PERMIT FOR PROPERTY LOCATED
AT 4006, 4010, AND 4018 WEST HAZARD AVENUE (APNS:
100-261-20, 100-261-19 AND 100-261-18)

THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS:

Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows:

A. On August 7, 1989, the City Council adopted Ordinance No. NS-2019, rezoning the properties at 4006, 4010, and 4018 West Hazard Avenue (“Project Site”) from the Single-Family Residence (R1) zoning district to Specific Development No. 53 (SD-53). The Specific Development No. 53 (SD-53) zoning became effective on September 6, 1989.

B. The City Council is considering Zoning Ordinance Amendment (“ZOA”) No. 2026- 02 to amend Specific Development No. 53 (SD-53) to update residential development standards and permit places of worship subject to approval of a conditional use permit. Related discretionary actions include Conditional Use Permit (“CUP”) No. 2026-03 to establish the place of worship and Tentative Tract Map (“TTM”) No. 2026-01 to subdivide the Project Site into 14 fee simple lots (“Project”).

C. The Project Site has a General Plan land use designation of Low-Medium Density Residential (“LMR-11”) and is located within the Specific Development No. 53 (“SD-53”).

D. The City Council finds that the public outreach requirements pursuant to Santa Ana Municipal Code (SAMC) Section 2-153 (Sunshine Ordinance), have been satisfied, including required public notification, community meetings, and posting of meeting materials on the City’s website.

E. An Initial Study and Mitigated Negative Declaration (IS/MND) was prepared for the Project. The IS/MND’s Notice of Intent (NOI) was posted to the County Clerk on January 12, 2026, for the required 30-day public comment period, between January 13, 2026, and February 12, 2026. The IS/MND was also made available for public view at the City Hall Planning counter, Santa Ana Southwest Senior Center and on the City website.

City Council 26 – 3 5/5/2026
Ordinance No. NS-3094

F. In January 2023, the City received a proposal to modify the development potential of property within Specific Development No. 53 (SD-53) by reducing the permitted residential density and allowing a place of worship, together with the adoption of updated development standards.

G. The proposed zoning ordinance amendment updates Specific Development No. 53 (SD-53) to reflect current development standards, recognizing that the 1989 conditions no longer fully apply to contemporary housing market demands and regulatory context, thereby enabling compatible infill development with additional fee-simple single-family lots on the Project Site.

H. The proposed zoning ordinance amendment updates Specific Development No. 53 (SD-53) to reflect current development standards and regulatory requirements, thereby providing a clear and consistent framework for future development of the subject properties.

I. The purpose of the zoning ordinance amendment is to amend SD-53 to establish updated development standards and permit places of worship subject to a conditional use permit.

J. The City Council finds that Zoning Ordinance Amendment No. 2026-02 is consistent with the intent and purpose of Chapter 41 of the Santa Ana Municipal Code and with the General Plan of the City of Santa Ana, and that the amendment promotes the public health, safety, and general welfare.

The proposed residential and temple components foster compatible uses that enhance livability and homeownership opportunities while supporting mixed-use infill near transit along Harbor Boulevard (Goal LU-1; Policies LU-1.1, LU-1.2, LU1.6). The integrated design provides supportive spaces for community gatherings through the temple and common open space (Goal LU-2; Policy LU-2.3), preserves neighborhood character with compatible and harmonious scale (Goal LU-3; Policies LU-3.1, LU-3.4), promotes a clean, safe, and creative environment (Policy LU-3.7), and creates complete neighborhoods with complementary uses and housing types (Goal LU-4; Policies LU-4.1, LU-4.7).

Located in an area primarily consisting of low-scale single-family and multi-family residential uses, the Project is designed to be context-sensitive with the immediate surroundings. This compatibility with surrounding residential scale advances Housing Element Goal HE-2 (Housing Supply and Diversity) and Policy HE-2.5 (Diverse Housing Types) by facilitating single-family homes alongside community facilities. This context-sensitive approach further aligns with Urban Design Element Goal UD-1 (Physical Character) and Policies UD-1.1 (Design Quality) and UD-2.2 (Compatibility with Setting) through high-quality materials, finishes, construction, buffers, and landscaping strategies.

K. The City Council finds that Zoning Ordinance Amendment No. 2026-02 is consistent with the goals, policies, and land use designations of the City of Santa Ana General Plan.

City Council 26 – 4 5/5/2026
Ordinance No. NS-3094

L. On March 9, 2026, the Planning Commission conducted a duly noticed public hearing on Zoning Ordinance Amendment No. 2026-02 and recommended that the City Council adopt the ordinance.

M. On April 21, 2026, the City Council held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning the proposed ordinance.

Section 2. The recital above are each incorporated by reference and adopted as findings by the City Council.

Section 3. The City Council has reviewed and considered the information contained in the analysis performed pursuant to the California Environmental Quality Act (CEQA) (Environmental Review No. 2023-25). Pursuant to the requirements of the CEQA, as amended (Section 21000 et. seq. of the Public Resources Code) and in accordance with the State CEQA Guidelines (Title 14, Section 15000 et. seq. of the California Code of Regulations), an Initial Study and Mitigated Negative Declaration (IS/MND) and Mitigation Monitoring and Reporting Program (MMRP) were prepared for the Project. The purpose of the IS/MND is to describe the proposed project and to provide an evaluation of potential environmental impacts associated with the Project’s construction and operation. Moreover, the IS/MND evaluates the potential environmental impacts of project implementation; includes significance determinations from the environmental analyses; identifies regulatory requirements to be incorporated into the project; and sets forth mitigation measures that will lessen or avoid potentially significant project impacts on the environment.

The City of Santa Ana is the Lead Agency for the Project pursuant to CEQA Guidelines Section 15367. The IS/MND and MMRP were circulated for public review in accordance with CEQA requirements, and the City Council has independently reviewed and considered the environmental documentation prior to taking action on this ordinance.

The IS/MND concluded that implementation of the proposed zoning amendment and related Project approvals could result in potentially significant environmental impacts; however, with incorporation of the identified mitigation measures and compliance with applicable conditions of approval, all impacts would be reduced to a less-than-significant level. Possible impacts identified in the IS/MND include those related to Cultural Resources, Geology and Soils, Noise, Tribal Cultural Resources, and Mandatory Findings of Significance. With implementation of mitigation measures (MM) listed below, all potential impacts would be less than significant.
• MM CUL-1: Prior to the issuance of the grading permit, the Project Applicant shall provide written evidence to the City that the Applicant has retained an Orange County-certified archaeologist to observe grading activities within previously undisturbed soils, and to salvage and catalogue archaeological resources as necessary. • MM GEO-1: Prior to commencement of earthmoving activities, the Project Applicant shall retain a qualified Orange County-certified Paleontologist for on-call services in the event of a discovery of City Council 26 – 5 5/5/2026
Ordinance No. NS-3094

paleontologically sensitive rock formations during ground disturbance activities.
• MM NOI-1: Prior to commencement of the demolition phase of the Project construction, the Applicant shall erect a temporary noise barrier along the west and east Project site boundaries and along the north side of the residential property located at 14532 Morse Drive, with a minimum height of 10 feet above grade, continuous with no gaps, and constructed of materials with sufficient mass to effectively reduce construction noise levels at adjacent residential receptors.
• MM NOI-2: The Applicant shall require that all construction contractors restrict the operation of vibratory rollers and other vehicles with a weight greater than 24 tons to locations at least 25 feet from off-site buildings; lighter equipment may be used within this distance.
• MM TCR-1: Prior to the commencement of any ground-disturbing activity, the Project applicant/lead agency shall retain a Native American Monitor from or approved by the Gabrieleño Band of Mission Indians–Kizh Nation to monitor all ground-disturbing activities at on-site and off-site Project locations, with daily monitoring logs prepared and monitoring continuing until the Kizh and City agree it is no longer necessary.
• MM TCR-2: Upon discovery of any Tribal Cultural Resources, all construction activities in the immediate vicinity (not less than 50 feet) shall cease until the Kizh monitor and/or Kizh archaeologist has assessed the find; the Tribe shall recover and retain all Tribal Cultural Resources in a manner it deems appropriate.
• MM TCR-3: Upon discovery of any Native American human remains and associated funerary or ceremonial objects, all work shall cease, the County Coroner and Native American Heritage Commission procedures pursuant to Public Resources Code Section 5097.98 and Health and Safety Code Section 7050.5 shall be followed, preservation in place shall be the preferred treatment, and confidentiality of the discovery shall be maintained.

The IS/MND’s analysis determined that the above-mentioned environmental categories would cause no substantial adverse change to the environment with the inclusion of the enforceable mitigation measures, that would be adopted by the City.

Based on the whole of the administrative record, including the Initial Study, Mitigated Negative Declaration, and Mitigation Monitoring and Reporting Program, the City Council finds that the proposed Project will not have a significant effect on the environment with implementation of the adopted mitigation measures, and hereby adopts the IS/MND and MMRP in conjunction with approval of this tract ordinance. Based on this analysis, a Notice of Determination, Environmental Review No. 2023-25 will be filed for this Project.

Section 4. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless from any and all claims, demands, City Council 26 – 6 5/5/2026
Ordinance No. NS-3094

lawsuits, writs of mandamus, and other proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and such other procedures), judgments, orders, and decisions (collectively “Actions”), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the Project, whether such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the Subdivision Map Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providing the City’s defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applicant in the defense of the Action.

Section 5. The Specific Development No. 53 (SD-53) zoning document is hereby amended to read as follows:

Specific Development Plan No. 53
Section 1. Applicability of Ordinance
The specific development zoning district for the subject property, as authorized by Chapter 41, Division 26, Section 41-593 et seq. of the Santa Ana Municipal Code (SAMC), is specifically subject to the standards and regulations contained in this plan for the express purpose of establishing land use regulations and standards.

All other applicable chapters, articles and sections of the SAMC shall apply unless expressly stated or superseded by this ordinance. This ordinance is applicable to the properties located at 4004 – 4018 W. Hazard Avenue, as shown on Exhibit A.

Section 2. Purpose
The Specific Development No. 53 (SD-53), consisting of standards and regulations, is hereby established for the express purpose of protecting the health, safety, and general welfare of the people of the City of Santa Ana by promoting and enhancing the value of properties and encouraging orderly development of the property.

Section 3. Uses Permitted
Twelve single-family lots with twelve single-family dwelling units, consisting of two-story units, each with an attached two-car garage that fronts on a private street.

City Council 26 – 7 5/5/2026
Ordinance No. NS-3094

Section 4. Conditionally Permitted Uses
Places of worship not to exceed 3,500 square feet in size Section 5. Development Standards
A. Bella Terra Residential Development

1. Number of Units: 12

2. Residential Density: 10 DU/Ac max.

3. Parking: Attached 2-car garage with two driveway spaces

4. Unit Breakdown: Model 1: 4-bedrooms, 3.5 baths (2,262 square feet) Model 2: 3-bedrooms, 3 baths (2,282 square feet)
Model 3: 4-bedrooms, 3.5 baths (2,351 square feet)
Model 4: 2-bedrooms, 2.5 baths (1,576 square feet)

5. Building Setbacks (Minimums):

Front: Lots 2-11 – 20 feet
Lot 1 – 16 feet
Lot 12 – 10 feet
Interior Side: Lots 1-11 – 4 feet
Street Side: Lot 1 – 25 feet
Rear: Lots 1-12 – 10 feet

6. Height: The residential units shall not exceed 27 feet in height.

B. Cao Dai Temple

1. Size: Maximum 3,500 gross square feet

2. Parking: One space per 400 gross square feet of building area

3. Building Setbacks (Minimums):

Front: 24 feet
Side (street): 20 feet
Side (interior): 20 feet
Rear: 10 feet

4. Height: 35 feet
C. Bella Terra Entry Gate
A freestanding decorative entry gate, with a design to match the Temple, shall be permitted. The gate shall be located within the front yard setback and is subject to the following standards:

City Council 26 – 8 5/5/2026
Ordinance No. NS-3094

1. Setbacks (Minimums):

Front: 7 feet
Side (street): 20 feet
Side (interior): 20 feet

2. Height: 18 feet
D. Project Walls/Fences
The project perimeter shall be surrounded by a masonry block wall that is a minimum six feet in height. Walls and fences between the units shall be six-feet in height and made of masonry block or vinyl.

E. Landscaping Standards
The project shall comply with the following landscape standards. a. Temple Site:
i. All setback areas shall be landscaped unless it is part of an approved hardscape area.
ii. All landscaped areas shall be irrigated using an automatic irrigation system.
iii. Landscaping shall be provided at a rate of one 24-inch box shadeproducing tree per 35 feet of temple frontage and 5-gallon shrubs spaced every five feet.
iv. Ground cover/mulch shall be provided for the project. v. The project shall provide a six-inch raised concrete curb around all landscape planters unless approved by the Planning Division. vi. Vine pockets shall be provided along any exposed block wall at a rate of one vine for every 15 feet.
b. Residential Site: Each residential lot shall meet the following minimum requirements:
i. Front yard: One double-staked 24-inch box shade-producing canopy tree, six five-gallon size shrubs, and 10 one-gallon size herbaceous perennials/shrubs as a foundation planting.
ii. Side yard: Corner lots shall require one fifteen-gallon size shadeproducing tree for every 30 linear feet of property abutting a street, plus six five-gallon size shrubs as a foundation planting. Root barriers shall be required on all trees planted along street-oriented yards. iii. Turf and ground cover: Turf or acceptable dry climate ground cover is acceptable, provided the Turf is a drought tolerant variety and planted as sod or hydroseed. Ground cover shall be well-rooted cuttings from flats and planted at appropriate spacing for that particular plant material.

City Council 26 – 9 5/5/2026
Ordinance No. NS-3094

iv. Irrigation system: A pop-up sprinkler type irrigation system shall be provided for all yards for each residential unit. The use of “xeriphytic” or dry climate type plant materials is encouraged. Irrigation systems may require special fittings to properly water dry climate plantings. v. Maintenance: All plant material shall be maintained per section 41-609 of the Santa Ana Municipal Code.
vi. Upon the release of utilities for each unit, the owners shall be allowed 4 months to submit a landscape plan to the Planning Division for review and approval.
vii. All landscaping shall be installed no more than 3 months from the date of landscape plan approval.
c. Common Open Space:
i. Prior to the release of the utilities for the first unit, construction of the common open space area shall be completed.
ii. All landscaping and associated amenities shall be installed per the approved final landscape plan.

Compliance Table
Residential Parcels
Lot No. Parking Front
Setback
Side Setback Rear
Setback
Height
Lot 1
Plan 3
Four - two in garage
and two in driveway
16 feet 24 feet (street)
4 feet (interior)
10 feet 23’-7”
Lot 2
Plan 2
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 23’-11”
Lot 3
Plan 1
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 24 feet
Lot 4
Plan 2
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 23’-11”
Lot 5
Plan 1
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 24 feet
Lot 6
Plan 2
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 23’-11”
Lot 7
Plan 1
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 24 feet
Lot 8
Plan 2
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 23’-11”
Lot 9
Plan 1
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 24 feet
Lot 10
Plan 2
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 23’-11”
Lot 11
Plan 3
Four - two in garage
and two in driveway
20 feet 4 feet 10 feet 23’-7”
Lot 12
Plan 4
Four - two in garage
and two in driveway
10 feet 6 feet 10 feet 22’-6”
City Council 26 – 10 5/5/2026
Ordinance No. NS-3094

Section 6. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.

Section 7. This ordinance shall become effective thirty (30) days after its adoption.

Section 8. The Clerk of the Council shall certify the adoption of this ordinance and shall cause the same to be published as required by law.

ADOPTED this _______ day of ___________, 2026.
_________________________
Valerie Amezcua
Mayor

APPROVED AS TO FORM
Sonia R. Carvalho, City Attorney
By: _________________________
Melissa M. Crosthwaite
Senior Assistant City Attorney
AYES: Councilmembers: _________________________________ NOES: Councilmembers: _________________________________ ABSTAIN: Councilmembers: _________________________________ NOT PRESENT: Councilmembers: _________________________________ City Council 26 – 11 5/5/2026
Ordinance No. NS-3094

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, _____________________ , City Clerk, do hereby attest to and certify that the attached Ordinance No. NS-3094 to be the original ordinance adopted by the City Council of the City of Santa Ana on _____________________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana.

Date: ______________________ ________________________________ Jennifer L. Hall
City Clerk
City of Santa Ana
City Council 26 – 12 5/5/2026
Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 27
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: An Ordinance of the City Council of the City of Santa Ana Amending Chapter 31 of the Santa Ana Municipal Code

AGENDA TITLE
Ordinance Amending Municipal Code to Allow Permitted Users to Serve and Consume Beer, Wine, and Distilled Spirits at City Facilities and to Increase Permit Threshold Related to Picnics of Fifty (50) or More Persons

RECOMMENDED ACTION

1. Approve first reading of an ordinance (Exhibit 1) amending Chapter 31 (Recreation, Parks and Playgrounds to allow for permitted users to serve and consume beer, wine, and distilled spirits at City facilities with the expressed written consent of the City Manager or designee and to increase permit threshold related to picnics to fifty (50) or more persons.

ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 31 OF THE SANTA ANA

MUNICIPAL CODE

2. Determine that, in accordance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is categorically exempt from further review per Section 15301 (Class 1 – Existing Facilities).

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
At the direction of City Council, staff reviewed the Santa Ana Municipal Code (SAMC) Chapter 31 to improve access and to develop a framework for reservations at City parks and facilities. Staff in the Parks, Recreation, and Community Services Agency (PRCSA) as well as in the Santa Ana Police Department, the City Attorney’s Office, and the Risk Management Division determined that updating the SAMC to allow for alcohol service and consumption at City facilities and to increase permitting thresholds related to picnics from forty (40) to fifty (50) was feasible.

Historically, the Santa Ana Municipal Code (SAMC) has restricted the possession, sale, and consumption of alcoholic beverages at City parks and recreation facilities, except City Council 27 – 1 5/5/2026
An Ordinance of the City Council of the City of Santa Ana Amending Chapter 31 of the Santa Ana Municipal Code
May 5, 2026

where specifically authorized by City Council. Over time, limited amendments to Chapter 31 have been adopted to allow alcohol at select facilities or events when appropriate controls are in place. Most recently, in September 2024, City Council approved Ordinance No. NS-3069, authorizing the sale and consumption of beer, wine, and distilled spirits at Eddie West Stadium during permitted events. That amendment was successfully implemented and has since demonstrated that alcohol service can be responsibly managed at City facilities when supported by clear permit conditions, interdepartmental review, and enforcement standards.

Building on that experience, staff evaluated opportunities to expand alcohol service to additional facilities through a consistent, regulated framework. The proposed ordinance amendment provides the authority to allow permitted events to serve and consume beer, wine, and distilled spirits at City owned facilities, subject to the written approval of the City Manager or designee. Staff will return to City Council with a Rental Facility Use Policy with an accompanying Resolution for City Council consideration. The Policy would implement the authority granted by the proposed Ordinance by establishing standardized, department-wide procedures for facility reservations with alcohol that clearly define rules, fees, and accountability measures. The proposed Ordinance would provide residents with accessible and competitive event venue options that are in alignment with industry standards.

The draft Rental Facility Use Policy for future City Council consideration was developed in coordination with the Parks, Recreation, and Community Services Agency (PRCSA), City Attorney’s Office, Santa Ana Police Department, and Risk Management Division to ensure compliance with state and local law, public safety requirements, and risk management best practices. Under the policy, alcohol would be permitted only through an approved reservation and subject to specific operational controls, including limits on service duration, designated service areas, age verification requirements, mandatory security staffing, insurance requirements, and compliance with Alcoholic Beverage Control (ABC) regulations. Events involving alcohol sales would be required to obtain an appropriate ABC license and those involving food service would be subject to review by the Orange County Health Care Agency (OCHCA).

The policy would establish a single designated Responsible Party for each event who must be at least 21 years of age and be present for the duration of the event. The Responsible Party would be accountable for the conduct of all attendees, compliance with all policy requirements, and any damages or additional City costs incurred.

Event reservations shall be processed on a first-come, first-served basis, with standardized timelines, payment deadlines, and fee structures applied in accordance with the annually adopted City of Santa Ana fee schedule. This approach improves clarity for users, ensures a consistent and equitable process for no-cost requests, and enhances administrative efficiency for staff.

City Council 27 – 2 5/5/2026
An Ordinance of the City Council of the City of Santa Ana Amending Chapter 31 of the Santa Ana Municipal Code
May 5, 2026

If the City Council approves the recommendation, the proposed Ordinance will return to City Council on May 19, 2026 for adoption and would become effective July 1, 2026.

Adoption of the proposed Ordinance will facilitate the addition or adjustment of applicable fees within the City’s fee schedule as part of the Fiscal Year 2026-2027 budget development process, with implementation effective July 2026.

ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is categorically exempt from further review per Section 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. The Project is also exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines as it can be seen with certainty that there is no possibility the ordinance will have a significant effect on the environment.

Upon adoption of the ordinance’s first reading, a Notice of Exemption will be filed for the project.

FISCAL IMPACT
The future additional fees charged for permitting events with service and consumption of beer, wine, and distilled spirits cannot be quantified at this time; and will be deposited into General Fund Revenue Account 01113002-57010.

EXHIBIT(S)

1. Ordinance Amending Chapter 31
Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency
Approved By: Alvaro Nuñez, City Manager
City Council 27 – 3 5/5/2026
Ordinance No. NS-XXX

ORDINANCE NO. NS-XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA, CALIFORNIA, AMENDING CHAPTER 31 OF

THE SANTA ANA MUNICIPAL CODE

THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows:

A. In September 2024, the City Council approved a community event to be held at Eddie West Stadium which included authorization for the consumption of alcoholic beverages. Following this event, City staff conducted research into expanding authorization for the consumption of beer, wine, and distilled spirits at City facilities with proper permitting.

B. The Santa Ana Municipal Code (“SAMC”) prohibits the service and consumption of alcoholic beverages in any City park (SAMC § 31-2.1).

C. The SAMC prohibits the service and consumption of alcoholic beverages in any stadium or zoo, unless permitted by a contract approved by the city council (SAMC 31-2.).

D. Allowing for the service and consumption of alcoholic beverages at permitted events would enhance the attractiveness and usability of City facilities for private and community events. Such authorization would offer residents a more affordable alternative to private venues while increasing competitiveness of the City’s public facilities relative to those offered by neighboring jurisdictions currently permitting alcohol under regulated and controlled circumstances.

E. The City has developed a Rental Facility Use Policy outlining specific requirements for events seeking to serve alcohol, including detailed procedures for obtaining the necessary permits, ensuring compliance with applicable laws and regulations, and promoting safe and appropriate use of City facilities.

Section 2. The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act (CEQA). Pursuant to the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines, the adoption of this Ordinance is exempt from CEQA review pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. The Ordinance is also exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines as it can be seen with certainty that there is no possibility the ordinance will have a significant effect on the environment.

City Council 27 – 4 5/5/2026
Ordinance No. NS-XXX

Section 3. Section 31-2 (Prohibited Conduct) of Chapter 31 of the SAMC is hereby amended to read in its entirety as follows (new language is underlined and deleted language is stricken):

The conduct described in sections 31-2.1 through 31-2.19 shall be prohibited within the exterior boundary lines of any public park unless specifically allowed through the issuance of a permit pursuant to the requirements of section 31-3. The conduct described in sections 31-2.1 through 31-2.19 shall be prohibited in the stadium or zoo, unless:
(a) Approved pursuant to a contract adopted by City Council; or (b) In accordance with the City’s Parks, Recreation and Community Services Agency’s Rental Facility Use Policy, adopted by resolution of the City Council.

Section 4. Section 31-2.1. (Alcohol and drunkenness) of Chapter 31 of the SAMC is hereby amended to read in its entirety as follows (new language is underlined and deleted language is stricken):
(a) No person shall bring into, possess, consume or sell alcoholic beverages in a park or zoo, unless otherwise permitted in this Chapter
(b) No intoxicated person shall enter, be or remain in any park, zoo or stadium.

Section 5. Section 31-3 (Permits—Required) of Chapter 31 of the SAMC is hereby amended to read in its entirety as follows (new language is underlined and deleted language is stricken):

No person in a park shall conduct, operate, present, manage or take part in any of the following activities, unless a permit is obtained prior to the start of the activity. (a) Any picnic, outing or gathering sponsored by any person and composed of fifty (50) or more persons.
(b) Any exhibit, dramatic performance, play, motion picture, radio or television broadcast, fair, circus, musical event or any similar event. (c) Any use of any park facility by a certain person or group of persons to the exclusion of others.
(d) Any use where alcohol is served or consumed in accordance with the City’s Parks, Recreation and Community Services Agency’s Rental Facility Use Policy, adopted by resolution of the City Council.

Section 6. This Ordinance shall become effective thirty (30) days after its adoption.

Section 7. The City Clerk shall certify the adoption of this Ordinance and shall cause the same to be published as required by law.

City Council 27 – 5 5/5/2026
Ordinance No. NS-XXX

ADOPTED this ______ day of __________________, 2026.
_________________________
Valerie Amezcua
Mayor

APPROVED AS TO FORM
Sonia R. Carvalho
City Attorney
By:

Jonathan T. Martinez
Assistant City Attorney
AYES: Councilmembers: _________________________________ NOES: Councilmembers: _________________________________ ABSTAIN: Councilmembers: _________________________________ NOT PRESENT: Councilmembers: _________________________________

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Jennifer L. Hall, City Clerk, do hereby attest to and certify that the attached Ordinance No. NS-____ to be the original ordinance adopted by the City Council of the City of Santa Ana on __________________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana.

Date: _______________ _______________________________
City Clerk
City of Santa Ana
City Council 27 – 6 5/5/2026
City Manager’s Office
www.santa-ana.org/cm
Item # 28
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Self-Service Checkout Stations in Drug and Food Retail Establishments

AGENDA TITLE
Ordinance Establishing Staffing and Operational Standards for Self-Service Checkout Stations in Drug and Food Retail Establishments

RECOMMENDED ACTION
Adopt an ordinance of the City Council establishing staffing and operational standards for self-service checkout stations in drug and food retail establishments within the City of Santa Ana.

ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADDING ARTICLE XXIV TO CHAPTER 8 OF THE SANTA

ANA MUNICIPAL CODE REGULATING THE STAFFING OF SELF- SERVICE

CHECKOUT OPERATIONS
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
Self-service checkout systems have become increasingly prevalent in grocery stores and other retail establishments. While these systems offer convenience, their widespread use has raised concerns related to retail theft, employee workload, and access to staffed checkout services.

This item is brought forward at the direction of the City Manager, in consultation with the Mayor, to address growing concerns related to public safety, employee workload, and equitable access to staffed checkout services.

In August 2025, the City of Long Beach adopted a first-in-the-nation ordinance establishing staffing requirements and operational limitations for self-service checkout stations. More recently, the City of Costa Mesa adopted a similar ordinance and additional jurisdictions are actively considering comparable measures. These policies reflect a growing trend among local governments to regulate self-service checkout City Council 28 – 1 5/5/2026
Self-Service Checkout Stations in Drug and Food Retail Establishments May 5, 2026

systems as part of broader efforts to enhance public safety and maintain service accessibility.

The proposed ordinance is designed to address several key issues related to the operation of self-service checkout systems. Increased employee presence in checkout areas improves oversight and may deter retail theft, which has been identified as a growing concern in retail environments. Establishing minimum staffing ratios reduces the burden on employees tasked with monitoring multiple transactions simultaneously and helps mitigate workplace conflicts. Maintaining staffed checkout lanes ensures that all customers, including seniors, individuals with disabilities, and those who require assistance, have access to traditional service options. Additionally, public notification requirements and defined enforcement mechanisms promote transparency and accountability by providing customers and employees with clear expectations and recourse in the event of noncompliance.

The proposed ordinance provides a balanced and enforceable framework to ensure that self-service checkout systems operate safely, responsibly, and serve the needs of Santa Ana residents, workers, and businesses. Adoption of this ordinance will align with emerging regional standards while preserving flexibility for local implementation.

Staff will conduct outreach to affected businesses to support compliance and minimize disruption.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Draft Ordinance
Submitted By: Sylvia Vazquez, Deputy City Manager
Approved By: Alvaro Nuñez, City Manager
City Council 28 – 2 5/5/2026
Ordinance No. NS-XXX

ORDINANCE NO. NS-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA ADDING ARTICLE XXIV TO CHAPTER 8 OF

THE SANTA ANA MUNICIPAL CODE REGULATING THE

STAFFING OF SELF-SERVICE CHECKOUT OPERATIONS
The City Council of the City of Santa Ana hereby finds, determines and declares as follows:

WHEREAS, the City Council recognizes the need to promote public safety, reduce retail theft, and maintain safe and orderly shopping and working environments within grocery and drug retail establishments in Santa Ana; and WHEREAS, self-service checkout stations have become increasingly common in retail establishments and, when inadequately staffed or supervised, may contribute to theft, customer disputes, and unsafe conditions for employees and the public; and WHEREAS, the City Council finds that appropriate staffing standards for selfservice checkout operations can help reduce retail theft, improve customer service, and promote safer working and shopping environments; and
WHEREAS, the City Council desires to establish reasonable operational standards for self-service checkout stations located in grocery and drug retail establishments within the City of Santa Ana.

THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS:

Section 1. The City hereby adds Article XXIV entitled “Grocery and Drug Store Staffing Standards for Self-Service Checkout Stations” to Chapter 8 of the Santa Ana Municipal Code to read as follows:

ARTICLE XXIV. GROCERY AND DRUG STORE STAFFING STANDARDS

FOR SELF-SERVICE CHECKOUT STATIONS
Section 8-3700. Definitions
For the purposes of this article, the following terms have the following meanings:
(a) "City" means the City of Santa Ana.
(b) "Customer" means an individual who buys consumer goods from a Drug Retail Establishment or Food Retail Establishment.
(c) "Drug Retail Establishment" means a retail store that sells a variety of prescription and nonprescription medicines and miscellaneous items, including drugs, City Council 28 – 3 5/5/2026
Ordinance No. NS-XXX

pharmaceuticals, sundries, fresh produce, meats, poultry, fish, deli products, dairy products, canned foods, dry foods, beverages, prepared foods, and other merchandise.
(d) "Employee" means a worker employed directly by a hiring entity at a Drug Retail Establishment or Food Retail Establishment. Employee does not include managers, supervisors or confidential employees.
(e) "Food Retail Establishment" means a retail store that is either: (1) over fifteen thousand (15,000) square feet in size and sells primarily household foodstuff for offsite including fresh produce, meats, poultry, fish, deli products, dairy products, canned foods, dry foods, beverages, baked foods and/or prepared foods (other household supplies or products are secondary to the primary purpose of food sales); or (2) over eighty-five thousand (85,000) square feet and with ten percent (10%) of their sales floor area dedicated to the sale of non-taxable merchandise including the sale of fresh produce, meats, poultry, fish, deli products, dairy products, canned foods, dry foods, beverages, baked foods and/or prepared foods. (f) "Non-Self-Service Checkout station" means a station that is not a Self-Service Checkout and at which an employee provides human assistance to a customer for scanning, bagging, and/or accepting payment for the customer's purchases. (g) "Self-Service Checkout" means the automated processes that enable customers to scan, bag, and pay for their purchases without human assistance, including, but not limited to, fixed self-checkout, scan-and-go self-checkout, or mobile selfcheckout. (h) "Self-Service Checkout station" means a station at a fixed location within a Drug Retail Establishment or Food Retail Establishment at which a customer can engage in a Self-Service Checkout for the customer's purchases.

Section 8-3701. Self-Service Checkout requirement.
(a) Drug Retail Establishments and Food Retail Establishments that provide SelfService Checkout options shall provide at least one Non-Self-Service Checkout station staffed by an Employee that is available during the times that a Self-Service Checkout option is available to customers, and Drug Retail Establishments and Food Retail Establishments shall establish, implement, and advertise limits to SelfService Checkout to purchases of no more than fifteen (15) items. (b) Drug Retail Establishments and Food Retail Establishments shall have an established workforce policy that prohibits customers from using a Self-Service Checkout station to purchase either of the following:
(1) Items that require customers to provide a form of identification, including, but not limited to, alcohol and tobacco products.

City Council 28 – 4 5/5/2026
Ordinance No. NS-XXX

(2) Items subject to special theft-deterrent measures that are affixed to the item, including, but not limited to, electronic article surveillance, ink, or other tags, or items placed in locked cabinets, that require the intervention of an Employee to remove them before purchase.
(c) Drug Retail Establishments and Food Retail Establishments shall notify the public of this Ordinance by prominently posting signage in a location accessible to customers, which includes either a link or QR code to the City of Santa Ana website regarding this Ordinance, a summary of the public's rights under this Ordinance, and enforcement options available to the public.
(d) Self-Service Checkout stations shall be located to enable observation and surveillance from both employees of Drug Retail Establishments and Food Retail Establishments and local law enforcement.

Section 8-3702. Self-Service Checkout staffing requirement. (a) Drug Retail Establishments and Food Retail Establishments that provide SelfService Checkout options shall assign at least one (1) Employee to supervise the Self-Service Checkout operation at all times that Self-Service Checkout is in operation during business hours. The assigned Employee shall have no other work responsibilities that would interfere with their ability to maintain direct visual inspection and surveillance of the Self-Service Checkout operations. (b) In the event a Drug Retail Establishment or Food Retail Establishment operates two (2) or more Self-Service Checkout stations, the Drug Retail Establishment or Food Retail Establishment shall maintain a staffing ratio of at least one (1) Employee for every three (3) Self-Service Checkout Stations. The manner in which this standard is implemented may take into account operational and logistical feasibility.

Section 8-3703. Enforcement.
(a) Any Customer or Employee of a Drug Retail Establishment or Food Retail Establishment may bring a private right of action in the Superior Court of the State of California against a Drug Retail Establishment or Food Retail Establishment for violating this Chapter and, upon prevailing, may be awarded:
(1) A civil penalty for each violation of this Chapter of one hundred dollars ($100) for each employee of the Drug Retail Establishment or Food Retail Establishment. Each day the violation is not cured, the penalty shall increase an additional one hundred dollars ($100) per employee per day up to a limit of one thousand dollars ($1,000) per employee per day for each day in which the violation remains uncured.

City Council 28 – 5 5/5/2026
Ordinance No. NS-XXX

(2) Attorneys' fees and costs.

Section 8-3704. Retaliatory action prohibited.

No Drug Retail Establishment or Food Retail Establishment shall terminate, reduce in compensation, or otherwise discriminate against any Employee for seeking to enforce their rights under this Chapter by any lawful means, for participating in proceedings related to this Chapter, for opposing any practice proscribed by this Chapter, or for otherwise asserting rights under this Chapter.

Section 2. If any section, subsection, sentence, clause or phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause or phrase or portion thereof irrespective of the fact that any one or more section, subsection, sentence, clause or phrase or portions be declared invalid or unconstitutional.

Section 3. This ordinance shall become effective thirty (30) days after its adoption.

Section 4 . The City Clerk shall certify the adoption of this ordinance and shall cause the same to be published as required by law.

ADOPTED this day of 2026.
_______________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho, City Attorney
By:________________________
City Council 28 – 6 5/5/2026
Ordinance No. NS-XXX

AYES: Councilmembers __________________________________ NOES: Councilmembers __________________________________ ABSTAIN: Councilmembers __________________________________ NOT PRESENT: Councilmembers __________________________________

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify that the attached Ordinance No. NS-XXX to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana.

Date: ________________ ____________________________________ City Clerk
City of Santa Ana
City Council 28 – 7 5/5/2026

CITY ATTORNEY
Sonia R. Carvalho

CITY MANAGER
Alvaro Nuñez

CITY CLERK
Jennifer L. Hall
20 CIVIC CENTER PLAZA - P.O. BOX 1988, M31 - SANTA ANA, CALIFORNIA 92702 TELEPHONE (714) 647-6900 - FAX (714) 647-6954 - www.santa-ana.org Councilmember-Requested Item Report
DATE
May 5, 2026
TOPIC
Historic Designation for Sergio O. Cadiz and Emigdio Vasquez Public Artworks Located in Santa Ana

COUNCILMEMBER-REQUESTED ITEM TITLE
Discuss and Consider Directing the City Manager to Direct Staff to Identify, Evaluate, and Prepare Nominations to the City Register of Historical Properties for Public Artworks by Sergio O. Cadiz Moctezuma and Emigdio Vasquez Located Within the City of Santa Ana

DISCUSSION
Background
Santa Ana is home to one of the largest concentrations of Chicano public art in Southern California. Among the most significant artists whose works define this cultural legacy are Sergio O. Cadiz Moctezuma (1934–2002) and Emigdio Vasquez (1939– 2014). Both artists produced works of regional, state, and national significance, and several of those works are located within Santa Ana on City-owned, other public, and private property.

About Sergio O. Cadiz Moctezuma
Sergio O. Cadiz Moctezuma was a Mexico City-born architect and muralist who studied painting under Diego Rivera before immigrating to California in 1961. His work is documented by the Getty Conservation Institute's América Tropical Interpretive Center and was featured in the California Historical Society's traveling exhibition Murales Rebeldes: L.A. Chicana/Chicano Murals Under Siege, organized as part of the Getty's Pacific Standard Time: LA/LA initiative. Within Santa Ana, his works include a concrete relief mural at City Hall (1972), the History and Evolution of the Chicano in the United States mural at Santa Ana College (1974, in collaboration with MEChA students), and a mural at Fremont Elementary School (1975). His Raitt Street mural, created in 1994 with community youth through the City's Safe Haven Youth Program, was whitewashed in July 2019 — an event that prompted national attention and helped catalyze ongoing community advocacy for mural preservation policy in Santa Ana.

About Emigdio Vasquez
Emigdio Vasquez, widely recognized as the Godfather of Chicano Art in Orange County, created more than 400 paintings and over 22 murals throughout the region. He City Council 29 – 1 5/5/2026

CITY ATTORNEY
Sonia R. Carvalho

CITY MANAGER
Alvaro Nuñez

CITY CLERK
Jennifer L. Hall
20 CIVIC CENTER PLAZA - P.O. BOX 1988, M31 - SANTA ANA, CALIFORNIA 92702 TELEPHONE (714) 647-6900 - FAX (714) 647-6954 - www.santa-ana.org was the first Orange County resident to receive the Maestro Award from the Latino Arts Network, and his work was the subject of Chapman University's Pacific Standard Time:

LA/LA exhibition My Barrio: Emigdio Vasquez and Chicana/o Identity in Orange County.

His Santa Ana works include Chicano Gothic (1987) at Memorial Park; Visions of Santa Ana (1987) at Angels Community Park; Children, Yesterday, Today and Tomorrow (1988) at Madison Park; The Strongest Bond of Humans (1986), an untitled mural (1988–89), and The Legacy of Cesar Chavez (1997) at Santa Ana College; and Visions of Orange County (1991) at the OCTA Terminal. Chicano Gothic in particular has been the subject of a recent multi-year restoration effort led by the Santa Ana Community Artist(a) Coalition in collaboration with the Vasquez family, MuralColors, and the City, and is now preserved as a free-standing wall as part of the Memorial Park aquatic center renovation.

Lost Art
Despite the artistic, historical, and community significance of these works, the City has lost meaningful examples of Chicano public art over the years, including Vasquez's Visions of Orange County at the Bowers Museum (demolished c. 1991), Towards the Solidarity of All Peoples at the Jerome Center, and La Juventud, Nuestras Raices y el Futuro at the El Salvador Center, alongside O. Cadiz's whitewashed Raitt Street mural.

These losses underscore the need for durable legal protections for the works that remain.

Designating Historic Properties
Chapter 30 of the Santa Ana Municipal Code provides such a framework. Under § 30-1 and § 30-2, the Historic Resources Commission, by resolution and at a noticed public hearing, may designate buildings, structures, objects, or sites as historical properties on the City Register. Designation criteria include works associated with notable artists or designers whose style influenced artistic development (§ 30-2(a)(2)) and objects or sites of historical significance associated with important political, social, economic, or cultural activity (§ 30-2(a)(4)(d)). While § 30-2(a) generally requires that nominated works be at least 50 years old, § 30-2.1 expressly allows the designation of younger works "of exceptional significance" meeting one or more of the same criteria. The works of O.

Cadiz and Vasquez located in Santa Ana satisfy these criteria, with several of the older O. Cadiz works (1972, 1974, 1975) meeting the 50-year threshold and the Vasquez works qualifying under the exceptional-significance exception based on documented academic, curatorial, and community recognition.

Historic Designation Filing Fees
Pursuant to § 30-2.4, governmental agencies are exempt from designation filing fees.

The City may therefore initiate nominations for works it owns, and may also initiate nominations for works on other property subject to the owner-notification requirements of § 30-2(b). Designation does not preclude further restoration, modification under § 30- 6 (certificate of appropriateness), or future demolition where warranted under § 30-7, but it ensures that any such action proceeds through a public, transparent process with appropriate review.

Arts and Culture Commission; Public Art and Preservation Policy Initiating these nominations also complements the Public Art and Preservation Policy currently under development through the Arts and Culture Commission and supports the broader community advocacy that has driven recent mural preservation successes City Council 29 – 2 5/5/2026

CITY ATTORNEY
Sonia R. Carvalho

CITY MANAGER
Alvaro Nuñez

CITY CLERK
Jennifer L. Hall
20 CIVIC CENTER PLAZA - P.O. BOX 1988, M31 - SANTA ANA, CALIFORNIA 92702 TELEPHONE (714) 647-6900 - FAX (714) 647-6954 - www.santa-ana.org in Santa Ana, including the 2024 restoration of the La Raza murals on Civic Center Drive and the recent preservation of Chicano Gothic.

Historic Resources Commission
The Historic Resources Commission (HRC), not the City Council, holds the authority to designate properties to the City Register. The action recommended through this councilmember-requested item is limited to directing staff to identify eligible works, coordinate with stakeholders, prepare nomination applications, and bring those applications forward for HRC consideration through the established process under Chapter 30.

Recommended Action
Direct the City Manager to direct staff to identify, evaluate, and prepare nominations to the City Register of Historical Properties for public artworks by Sergio O. Cadiz Moctezuma and Emigdio Vasquez located within the City of Santa Ana, including specifically:

1. Identify all extant murals, sculptures, and public artworks by Sergio O. Cadiz Moctezuma and Emigdio Vasquez located within the City of Santa Ana, including works on city-owned, other public, and private property, and verify the current condition of each work, including the Sergio O. Cadiz Moctezuma concrete relief mural at Santa Ana City Hall (1972) and Emigdio Vasquez's Chicano Gothic (1987) at Memorial Park;

2. Evaluate each identified work against the criteria for designation under Santa Ana Municipal Code §§ 30-2 and 30-2.1, and determine the appropriate category for designation under § 30-2.2 (Landmark, Key, or Contributive);

3. Coordinate with the Vasquez and O. Cadiz families, the Santa Ana Community Artist(a) Coalition, and other relevant property owners (including the Santa Ana Unified School District, the Rancho Santiago Community College District, and the Orange County Transportation Authority) regarding works on property they own or control;

4. Prepare and submit nomination applications to the Historic Resources Commission for those works determined to meet the criteria under Chapter 30, prioritizing works on city-owned property — including specifically Chicano Gothic (1987) at Memorial Park and the Sergio O. Cadiz Moctezuma concrete relief mural (1972) at Santa Ana City Hall; and

5. Return to the City Council within 90 days with a status report identifying the works under evaluation, a proposed nomination schedule, and any further direction needed to complete the process.

SUBMITTED BY
Councilwoman Jessie Lopez

EXHIBIT(S)
N/A
City Council 29 – 3 5/5/2026
Finance and Management Services
www.santa-ana.org/finance
Item # 30
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Fiscal Year 2026-27 Budget Work Study Session

AGENDA TITLE
Fiscal Year 2026-27 Budget Work Study Session

RECOMMENDED ACTION
Discuss and provide direction to staff.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The City Council provided Early Direction on April 7; staff has since updated the draft budget based on City Council consensus. This report includes additional information on some of the funding options and strategies discussed.

The City’s two largest General Fund revenue sources are property tax and sales tax, which together account for 57% of resources. Roughly 16% of property in Santa Ana pays no property tax due to government or nonprofit ownership, excluding City-owned property and the public right-of-way. The median household income in Santa Ana is $93,000, yet the cost of living is 60% above the national average. When the economy softens or takes a downturn, our sales tax revenue is immediately impacted.

The City can raise revenue through voter-approved taxes and recover costs for individual services. With significant effort, the City can also support a thriving business community that generates sales tax revenue and local jobs, but these relationships and projects often take years to bear fruit. Thus, the City should maximize it’s ability to generate income through the use of City property, which currently accounts for only 3.5% of our General Fund revenue. This includes park facility rentals and investment earnings on idle cash, both of which are subject to market limitations.

Within these revenue realities, the City operates in a heavily regulated sphere with high costs to provide fast, effective public safety; parks and related programs; libraries; events; and discretionary programs that address homelessness and support immigration and the arts. The City is subject to legal requirements and has entered into contracts, both of which prohibit cost reductions in many areas throughout the budget. In addition, the City City Council 30 – 1 5/5/2026
Fiscal Year 2026-27 Budget Work Study Session
May 5, 2026

faces significant liability for safety issues and litigation. It is through this lens that we must take steps to close an updated $13 million gap to rebalance the budget.

Updated General Fund Outlook
Since the Early Direction discussion, revenue assumptions have been updated and expenditure estimates refined. As a result, the previously estimated General Fund deficit for FY 2026–27 has been reduced from approximately $19 million to approximately $13 million. A summary of the key changes is provided below.

Description Impact on Deficit
Initial Estimated Deficit ($19 million)
Net Revenue Adjustments (increase of approximately $0.95 million from CPI-based and other updates, partially offset by a $1.2 million reduction in sales tax based on the latest consultant update)
($0.25 million)
Net Expenditure Adjustments (OC Streetcar timing adjustment— $0.5M vs. $2.0M; contracts held flat despite typical escalation; equipment replacement funding not included; partially offset by a higher required employee pension contribution than previously assumed)
$5.75 million
Revised Estimated Deficit $13 million
Potential balancing options are summarized in Exhibit 3 and some are discussed further throughout this report. If these options are implemented, the remaining shortfall would be reduced to approximately $4.7 million.

The $4.7 million estimate assumes adoption of the options presented. To the extent that any of these strategies are not supported or are modified, the remaining deficit would increase accordingly. As such, the $13 million represents the current deficit, while the $4.7 million reflects the estimated remaining deficit after incorporating the proposed adjustments discussed below.

Staff is seeking City Council direction on how to address the remaining estimated $4.7 million shortfall. This includes feedback on the proposed balancing options presented in Exhibit 3, as well as guidance on prioritization using the categories discussed during Early Direction and summarized again in Exhibit 4. As part of this process, staff recommends further review of discretionary or “nice-to-have” items to determine whether these should be reduced or maintained. Staff will incorporate City Council feedback into the Proposed Budget for consideration at the upcoming budget workshops.

As Santa Ana employs various methods to close a budget gap, other state and local governments are struggling to balance their budgets. For its FY25-26 budget, the City of Los Angeles negotiated five unpaid furlough days with the LA City Coalition of Unions and Engineers and Architects Association, and the Los Angeles Police Protective League City Council 30 – 2 5/5/2026
Fiscal Year 2026-27 Budget Work Study Session
May 5, 2026

agreed that its members would take overtime as paid time off to reduce overtime expenses and eliminate LAPD civilian layoffs. On April 13, the San Diego Union-Tribune reported that the City of San Diego had tentatively agreed to one-week furloughs for more than 5,000 white-collar workers. On April 6, multiple news outlets reported that the City of San Francisco issued 127 layoff notices, expects to defund another 500 jobs in the coming months, and is discussing employee furloughs. If Santa Ana is unable to employ additional cost-saving or revenue-raising strategies for FY26-27, the City Council may need to discuss employee furloughs to avoid layoffs. One 9-hour furlough day from represented employees saves $489,172; this excludes Police Officers, Correctional Officers, and Police Dispatch.

At a minimum, the staff presentation during this agenda item is expected to include the following:
• Summary of community outreach and priorities
• Revenue trends and estimates for significant sources
• Summary of the proposed Cannabis Public Benefit Fund spending plan • Update of the current state of the draft General Fund budget, along with a reconciliation from prior estimates and a list of potential balancing measures • Discussion of the recommended $3 million allocation of one-time General Fund money for the City Council to select from a menu of potential uses One-Time General Fund Resources
As presented during Early Direction, the City identified approximately $11.6 million in onetime General Fund resources, of which $3.0 million is specifically allocated for City Council direction. Approximately $2.2 million of one-time funds has been shifted to the General Fund reserve to maintain the 18% reserve requirement due to higher recurring revenues in FY 2026–27, leaving $9.4 million for one-time spending. During the Early Direction discussion, City Council reviewed staff's proposed uses of these one-time funds and generally supported prioritizing investments that address risk, maintain infrastructure, and support operational stability. Consistent with that discussion, Exhibit 2 provides a menu of potential one-time uses for the remaining $3.0 million for City Council consideration.

A summary of the recommended one-time uses to be included in the Proposed Budget, subject to City Council direction, is provided below:

Category Proposed Use Estimated Amount
Liability/Risk Management
Additional contributions to
Workers’ Compensation or
General Liability reserves
$2,000,000
Infrastructure / Facilities
One-time repairs and
improvements to City-owned
facilities
$2,000,000
City Council 30 – 3 5/5/2026
Fiscal Year 2026-27 Budget Work Study Session
May 5, 2026

Pension Stabilization
One-time contribution to the
Pension Stabilization Account
(Section 115 Trust)
$1,500,000
Service Stabilization
One-time support for the
residential street sweeping
program
$900,000
Remaining Available (for
City Council priorities)
To be determined by the City
Council $3,000,000
Total One-Time Resources $9,400,000
The following section provides additional details in response to questions and feedback received during early direction. As requested, staff has included updated information and clarifications to support further discussion and potential next steps.

Transient Occupancy Tax (TOT) Overview
The City’s Transient Occupancy Tax (TOT), also known as Hotel Visitors Tax or HVT in the Santa Ana Municipal Code, is currently set at 11% and is applied to short-term stays at hotels. The City currently has 33 active hotels generating TOT revenue. In recent years, TOT has remained a stable revenue source, ranging from a high of approximately $10.5 million over the past four years, depending on occupancy levels and economic conditions (see table below). As part of the discussion during Early Direction, the City Council expressed interest in understanding how Santa Ana’s rate compares to neighboring cities.

Staff has included Exhibit 1, which compares TOT rates across selected Orange County cities. For reference, each 1% increase in the Santa Ana TOT rate is estimated to generate approximately $900,000 in additional annual revenue, based on current collections.

FY25-26
Estimated
FY 24-25
Actual
FY 23-24
Actual
FY22-23
Actual
$9,500,000 $9,475,393 $9,504,727 $10,477,648
The City continues to work collaboratively with the hospitality sector to strengthen overall operating conditions and maintain its competitiveness as a visitor destination. While an increase would generate additional revenue, the overall impact would be relatively modest.

Animal Shelter
To control animal services costs in the short term, staff will review the Shelter contract and the City’s municipal code to identify opportunities for changes. An example is potentially imposing requirements for stray animals dropped off over the counter and charged to the City. Recent statistics indicate this particular type of transaction accounts for as much as 68% of charge-days apportioned to Santa Ana. Staff has been researching options for a long-term solution to control costs and potentially improve service.

City Council 30 – 4 5/5/2026
Fiscal Year 2026-27 Budget Work Study Session
May 5, 2026

Historic Resources Commission
The City’s Historic Resources Commission (HRC) reviews projects to preserve and maintain the City’s historic assets, pursuant to Chapter 30 of the Santa Ana Municipal Code. This includes a review of property listings and categorizations, as well as recommendations on Mills Act agreements, exterior modifications, demolitions, and other changes that may impact historically significant resources.

Historically, the City recovered the full cost of administering this program through application and review fees charged to project applicants. In FY 2014–15, the City Council approved a reduction in these fees, lowering the level of cost recovery and resulting in a portion of program costs being subsidized by the General Fund. If the City were to return to full cost recovery, fees would be updated to reflect the actual cost of staff time and administrative support associated with historic review, including research, site visits, evaluation of historic aerial imagery and records, genealogy research, and discussions with property owners. These updates would be incorporated into the City’s Miscellaneous Fee Schedule and would be limited to cost recovery.

Participation in the Mills Act program provides a financial incentive to property owners by reducing property tax obligations in exchange for preserving and maintaining historic properties. For example, a property valued at $1.5 million may realize approximately $7,875 in annual property tax savings under a Mills Act agreement. This reduction in property tax revenue results in an estimated annual loss of approximately $1,496 to the City. Returning to full cost recovery is estimated to reduce the General Fund subsidy by approximately $54,800 annually. The estimated $54,800 in savings reflects the elimination of the remaining General Fund subsidy, as approximately $46,000 in program costs is already recovered through existing fees.

A summary of current fees and estimated full-cost recovery levels is provided in the table below.

Fee Type Current
Rate
Full
Recovery
Historic Register Categorization / Application $500 $7,501 Historic Property Preservation Agreement $2,954 $5,887
The HRC serves as the decision-making body for applications and other matters required by Chapter 30. It comprises nine members, including seven officials appointed by the City Council, and one representative each from the Planning and Community Development commissions, which elect those representatives. While this commission performs specialized functions for historical properties and districts, it is not a commission required by State law. As a result, the number of its commissioners may be modified or eliminated, and its functions may be delegated to staff and/or the Planning Commission. Its functions could be consolidated with the Planning Commission, resulting in additional General Fund City Council 30 – 5 5/5/2026
Fiscal Year 2026-27 Budget Work Study Session
May 5, 2026

savings of approximately $10,800 annually, in addition to the savings achieved through full cost recovery.

Santa Ana Stadium Fees
The Santa Ana Stadium (Eddie West Field) is a City-owned facility that hosts a range of local events, including high school and collegiate football games, community soccer matches, and other community activities. As part of the Early Direction discussion, the City Council requested additional information on recent stadium revenues, operating costs, and facility needs. A summary of events hosted during FY 2025-26 is provided in the table below.

Event Event Duration
(Hours)
Net Revenue
OC Toy Drive
hosted by Revival
Church
9 $11,459
SoCal Suhoor
Festival religious
gathering to
celebrate Ramadan
18 $20,047
America Leyendas
vs Leyendas Del
Morelia soccer
match

2.5 $1,387
Peachtree Concert
Series
20 $50,607
Total 49.5 $83,500
For FY 2025-26, the stadium is estimated to generate approximately $245,000 in gross revenue, primarily from facility rentals and event-related use. While the facility remains one of the City’s premier athletic venues, the current fee structure has historically prioritized community access and may not fully reflect prevailing market rates for comparable facilities.

To move toward better alignment with market rates, staff is recommending a 14% fee increase for stadium use as part of the FY 2026-27 Miscellaneous Fee Schedule, instead of the 4% CPI adjustment proposed for other City fees. This adjustment is intended to position the City’s pricing more consistently with comparable facilities, particularly for athletic events that do not require additional field protection.

For larger-scale events, such as concerts that require protective ground covering, the City utilizes Facility Use Agreements to ensure that all associated costs are recovered and that the City receives appropriate compensation for use of the facility.

City Council 30 – 6 5/5/2026
Fiscal Year 2026-27 Budget Work Study Session
May 5, 2026

To create synergy between stadium events and local hospitality businesses, staff will ensure Wendy Haase-Roberts of Travel Santa Ana is invited to the City’s Special Events Roundtable each month, where she will receive updates and a 10-week outlook on all street events, Citywide special events, and third-party events, including those at the stadium. In addition, staff will engage during Travel Santa Ana’s quarterly meetings to exchange information and contribute to strategy. City management expects that the enhanced collaboration will enable hospitality businesses to capitalize on stadium events, leading to additional sales tax and hotel visitors’ tax revenue.

Now that the City has successfully hosted large-scale multi-day events at the stadium, staff expects to maximize stadium and related revenue through the proposed 14% increase for single-day use; Facility Use Agreements for multi-day use; improved communications with Travel Santa Ana; and proposed improvements to the security fencing, restrooms, and facility to host food trucks for a fee.

To improve the marketability of the Stadium, staff proposes $1.6 million in capital spending to replace the security fencing around the entire perimeter, refurbish the upper concourse restrooms, demolish the snack shack, and install the necessary infrastructure for food truck service at events to generate additional fee income. The Acquisition & Development District 2 has an expected spendable fund balance of $2.4 million as of June 30, 2026, sufficient to cover the $1.6 million project.

To enhance the facility's future athletic use, the City would need to fund a project to rehabilitate the locker rooms, which is currently estimated to cost at least $2.2 million.

Staff has not yet identified funding for such a project.

Paramedic Service Charges
The City’s current paramedic service rates are well below industry standards and regional market levels. Charges for Basic Life Support (BLS) and Advanced Life Support (ALS) are approximately 27% to 55% lower than those of comparable providers across Orange County, where typical rates range from about $1,852 to $3,200, depending on service level.

To better align with regional practices, staff recommends adjusting paramedic service charges to match the rates set by the Orange County Emergency Medical Services (OCEMS). These rates are widely used across Orange County and represent a consistent, market-supported standard for ambulance billing.

A comparison of current rates, regional ranges, and proposed rates is provided below:

Service Type Current Rate Proposed
(OCEMS) Rate Peer Range
BLS (Base) $1,254 $2,517 $1,852 – $2,800
ALS E (Emergency) $1,485 $3,049 $2,041 – $3,200
City Council 30 – 7 5/5/2026
Fiscal Year 2026-27 Budget Work Study Session
May 5, 2026

ALS 2 (Higher Acuity) $1,485 $3,049 $2,041 – $3,200
Mileage (per mile) $23 $26.19 $10 – $27
This proposed adjustment is not expected to materially increase out-of-pocket costs for most patients. Approximately 76.5% of transports are covered by Medicare and Medi-Cal, which reimburse based on fixed federal and state fee schedules and are not affected by the City’s adopted rates. Commercial insurance accounts for approximately 10% of transports. For these patients, insurers primarily pay reimbursement, and patient costsharing is generally limited under State law. For the remaining transports not covered by Medicare, Medi-Cal, or commercial insurance, the City would continue to use existing billing practices and payment plan options to help manage affordability.

If approved, the City would continue to align its paramedic service charges with OCEMS rates, which are typically updated annually. This approach would ensure the City maintains consistency with regional providers and avoids falling below market rates in future years.

Aligning with OCEMS rates would improve cost recovery for paramedic services while maintaining consistency with regional providers. The additional revenue associated with this adjustment is included in Exhibit 3 as part of the City’s balancing measures.

Technology Fee Evaluation
As discussed during Early Direction, staff has continued to evaluate a potential technology fee associated with the City’s upcoming implementation of its new permitting and licensing system. Staff is currently finalizing a proposed fee structure. While this evaluation is still underway, an estimated revenue amount has been included in Exhibit 3 as part of the balancing options presented for City Council consideration.

Staff is seeking City Council feedback on whether to proceed with bringing forward a formal technology fee proposal for consideration. Any proposed fee would be evaluated for compliance with applicable state law and limited to the reasonable cost of providing the associated services.

Sober Living Homes
There are two primary types of facilities operating in the City. Residential Care Facilities are state-regulated and provide some form of medical care, which may include mental health services. These facilities are not subject to our local Ordinance or our local business tax. Sober-Living Homes, a subset of Group Homes, are not state-regulated.

These facilities are subject to the City’s business tax. In August 2025, the City Council updated the Municipal Code to impose regulatory standards and require use permits based on the size and nature of the uses. City Council could further direct staff to pursue nuisance abatement for both types of facilities, with the potential to recover our abatement costs, including attorney fees. Nuisance abatement is a lengthy process that requires significant staff time and documentation to pursue legal action.

City Council 30 – 8 5/5/2026
Fiscal Year 2026-27 Budget Work Study Session
May 5, 2026

Next Steps
After receiving further City Council direction during this agenda item, staff expects to return on May 19 with a draft budget for further City Council direction. After further adjusting the draft budget, the City Council is scheduled to hold a public hearing on June 2 to consider the City Manager’s proposed budget for FY26-27.

Staff is also seeking City Council direction on whether to schedule a dedicated budget workshop in May to allow for additional discussion. If the City Council is interested, staff has identified the following potential dates for consideration:
• Tuesday, May 12
• Wednesday, May 13
• Friday, May 15

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no direct fiscal impact at this time. City Council is scheduled to review the proposed budget in May, followed by a public hearing in June.

EXHIBIT(S)

1. Transient Occupancy Tax (TOT) County Comparison

2. List of Unfunded One-Time Needs for Consideration

3. Proposed General Fund Balancing Measures

4. Programs by Department and Spending Priority
Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Agency
Approved By: Alvaro Nuñez, City Manager
City Council 30 – 9 5/5/2026
Transient Occupancy Tax (TOT)
County Comparison
City
TOT
Rate
(%) Fiscal Year
Actual Annual
Revenue (TOT
Only)
Tourism Marketing
District (TMD) or Business
Improvement District
(BID) Notes
Anaheim 15% 2024-25 $ 270,579,728 2%
Garden Grove 14.5% 2024-25 $ 27,100,000

2.5% for Tier I
.5% for Tier II
Tustin 13% 2023-24 $ 2,392,315 No
Buena Park 12% 2023-24 $ 7,834,988 2%
La Palma 12% 2024-25 $ 673,963 No
TOT Rate increased from 8% to 12% in November
2022 with Measure P
Laguna Beach 12% 2024-25 $ 7,414,706 2%
TOT Rate increased from 10% to 12% in
November 2016 with Measure LL
Seal Beach 12% 2024-25 $ 2,052,664 No
Stanton 12% 2024-25 $ 634,609 No
Santa Ana 11% 2024-25 $ 9,475,393 2%
Aliso Viejo 10% 2024-25 $ 1,699,738 No
Brea 10% 2024-25 $ 2,681,179 No
Cypress 10% 2024-25 $ 3,361,552 No
Dana Point 10% 2024-25 $ 18,182,842 $3.00 per room/night TBID Assessment for 11 participating hotels Fullerton 10% 2023-24 $ 3,173,115 No
Huntington Beach 10% 2024-25 $ 16,990,000 6%
Laguna Hills 10% 2024-25 $ 1,072,849 No
Laguna Niguel 10% 2023-24 $ 74,063 No
Laguna Woods 10% 2024-25 $ 590,238 No Only one hotel: Aryes Hotel Laguna Woods Lake Forest 10% 2024-25 $ 6,214,448 No
Newport Beach 10% 2024-25 $ 33,200,000 No
Orange 10% 2024-25 $ 6,163,266 No
Placentia 10% 2023-24 $ 1,761,962 No
San Clemente 10% 2022-23 $ 3,342,858 No
San Juan Capistrano 10% N/A $ 2,351,567
Citywide Luxury Hotel TOT
Revenue Sharing Incentive
Program
Fountain Valley 9% 2022-23 $ 1,522,875 Yes
In January 2017, City Council adopted guidelines
establishing a Hotel Incentive Program (HIP) to
provide economic incentives for developing 3-to-5-
star quality hotels in Fountain Valley. The City will
reimburse up to 50 percent of the new TOT each
year over a period of 15 years or less for new
hotels with 100 or more rooms maintained at 3 to
5 star quality. Reimbursement applies for TOT
above a $200,000 revenue requirement. No
amounts have been abated under the HIP.

Costa Mesa 8% 2023-24 $ 10,150,696 3% BID Assessment for 11 participating hotels Irvine 8% 2023-24 $ 19,312,601 2%
Los Alamitos 8% 2024-25 $ 581,033 No
Mission Viejo 8% 2024-25 $ 1,181,839 No
In November 2024 Measure Y was defeated, and
Mission Viejo did not increase TOT from 8% to
12%
La Habra 0% N/A N/A N/A Does not impose TOT
Rancho Santa Margarita 0% N/A N/A No Does not impose TOT Villa Park 0% N/A N/A N/A No hotels
EXHIBIT 1
City Council 30 – 10 5/5/2026
Unfunded One-Time Needs for Consideration
Project Amount
Washington Square Land Purchase (for future park development) $ 4,000,000 Activating Bristol/Wilshire- Potential Improvements (City Council to Select One of the Following Options)
Splash Pads $ 3,900,000
Pre-fabricated restrooms $ 650,000
Pump Track $ 500,000
General site improvements $ 500,000
Utilities $ 250,000
Dog park $ 200,000
Mini pitch $ 150,000
Fitness zone $ 100,000
3 Pre-Fabricated Restrooms at Centennial Park $ 1,950,000 Cabrillo Park Restroom & General Site Improvements $ 650,000 Alton Bike Trail Lights & Cameras $ 600,000
Street Lights @ 18th & Jefferson $ 350,000
Cement foundation for privately funded Padel courts at Thornton Park (racket sport similar to tennis & pickleball, played on a smaller enclosed court) $ 300,000
Edna Park Shade Structure $ 250,000
Street lights at Harvey & Carol Cul-de-Sacs Adjacent to Lillie King Park $ 100,000 EXHIBIT 2
City Council 30 – 11 5/5/2026
Baseline Deficit 13,042,572
Additional Revenue*
Credit Card Fee 320,000
Technology Fee 250,000
Estimated Paramedic Revenue Increase from Aligning with OCEMS Rates 700,000 Expenditure Savings
FTE Savings from 16 Long-Term Vacant Positions Citywide 1,941,290 Reduce Part-Time budget by 30% 2,045,120
Reduce Human Resource's Seasonal Part-Time program 100,000 Homeless Services Division Manager shifting to eligible grant fund 207,530 Eliminate Navigation Center General Fund Contribution 75,000 Reductions to PWA Contracts (20% reduction)
Streetlight Pole Work 200,000
Alley Improvements 300,000
Park Maintenance 960,572
Parks Armed Security 333,400
Align Traffic & Construction Engineering Budget to Actual Project Charges 100,000 Reduce Cultura from 4 issues to 2 issues 30,000
Eliminate Sports & Rec Equipment Lending & Addl Programs 200,000 Eliminate print Zoo maps - use QR code & more signs (one-time funds) 4,000 Partially Reduce General Fund Subsidy for Youth & Senior Excursions, utilizing more low-cost and free options 50,000
Partial Pass-Through of Planning & Building Contract Work Using Existing Staff (Reduced On-Call Services) 400,000
Eliminate Employee Appreciation lunch in May 2027 30,000 Eliminate Language Recertifications (depts to pay for new-hire exams) 100,000 Arts & Culture Programs 15% Reduction 144,750
SARTC Maintenance Subsidy Reduction (2 Months) Offset by expected new Leasing Revenue 183,333
Historic Resource Commission - Fully recovered fees 54,800 SBR Approvals
Jerome Library Kiosk Maint/Subscription (20,560)
City Council 30 – 12 5/5/2026
Baseline Deficit 13,042,572
Assistant Attorney to liaise with Human Resources (156,240) Paralegal for CMO & Clerk to Support Public Records Requests (90,270) Paralegal for PD to Support Public Records Requests (90,270) Subtotal Balancing Measures 8,372,455
Needed to Balance $ 4,670,117
*Other revenues already factored into budget estimates
Difference between 4% and CPI for existing fees Reflected in revenues - $121,400 Increase Fees to offset 30% of City Events Cost Reflected in revenues - $298k Stadium Revenues impacted by 14% Reflected in revenues. Increased from $144k to $300k
City Council 30 – 13 5/5/2026

PLANNING AND BUILDING
Must-Have Should-Have Nice-to-Have
• Budget, accounting, and asset management
• Records Management
• Building inspections
• Enforcement of building codes
• Fire safety regulations
• Permit services
• Commercial enforcement
• Residential and neighborhood enforcement, rental
enforcement
• Agency and customer support services
• Cannabis regulatory program
• Historic preservation program
• Housing production analytics and reporting to the State • Compliance with the California Environmental Quality Act (CEQA)
• General Plan compliance
• Land use permit compliance (e.g., issuance of development permits when required by State law)
•Policy, contracts, and grants oversight
•Quality of Life Team/Vacant property
enforcement
•GIS analytics and services
• Neighborhood support services (Com-link
support) and neighborhood initiatives
programs outside of environmental justice
efforts prescribed by the General Plan
• Major development project webpage content
posting and maintenance
• Multilingual and translation services
• Neighborhood reviews for historically sensitive
neighborhoods
• Human Resources-related services, such as
onboarding/offboarding, salary step memos,
recruitment tracking, payroll, leave of absence
tracking, etc.
• Information desk staffing that is solely funded
by the Planning and Building Agency
• Records specialist
• Providing paper copies of responses to public
records requests, e.g. provide online/digital
links only.
• Eliminate all paper records through
implantation of new land management system
• Over-the-counter plan checking services
EXHIBIT 4
City Council 30 – 14 5/5/2026

COMMUNITY DEVELOPMENT
Must-Have Should-Have Nice-to-Have
• Arts and Culture Commission to comply with SAMC and provide recommendations to City Council – SAMC Chapter 2, Article IV, Division 8, Section 2-550 to 2-553
Parking Meters, Parking Lots and Parking Structures to provide parking for older properties and their businesses that were not planned with sufficient parking – (SAMC: Chapter 36, Article VIII – Parking MetersArts and Culture Commission to comply with SAMC and provide recommendations to City Council - SAMC Chapter 2, Article IV, Division 8, Section 2-550 to 2-553 • Economic Development
• Homeless Outreach Services
• Art Funding - graffiti arts
program, artist grant program,
arts & culture programs, art walk,
mural restoration, and other arts
initiatives
• Youth employment program
• Downtown Santa Ana, Chamber
of Commerce, and other
community sponsorships
City Council 30 – 15 5/5/2026

LIBRARY
Must-Have Should-Have Nice-to-Have
• Student Success Cards – In California, local libraries and school districts are legally required to establish partnerships and create “Student Success Cards” ensuring every third-grader has access to a public library card by 2026 (SB 321, SB 1329).
• Facility operations – basic building maintenance (HVAC, plumbing, electrical), basic tree and landscape maintenance, basic janitorial services, utilities (power, water, internet)
• Safety & compliance – provide and maintain life safety systems (fire alarms, emergency lighting), ADA accessibility, basic safety policies and procedures
• Patron account software – Integrated Library System (ILS) and public catalog to maintain patron account confidentiality by law, internet access for staff, and core technology support (hardware, network) • Collections – basic physical collections (books and media) • Staffing – minimum professional and support staffing to deliver basic public and administrative services
• Governance – required to report to advisory/governing board or commission, per the State Education code
• Internet & technology compliance – Federal e-rate and CIPA compliance (internet filtering if public computers are provided) • Security – basic contracted security
services
• Collections & resources – regularly
updated collections reflecting
community needs, and digital
collections (eBooks, audiobooks,
databases)
• Technology & facilities – public
computers/printers/copiers,
equipment replacement cycle
(computers, printers), wi-Fi upgrades
and sufficient bandwidth
• Staffing & service quality – adequate
staffing levels to reduce service gaps,
ongoing staff training and
professional development
• Programs & core engagement – basic
youth and early literacy
programming, digital literacy, and
basic learning support. Basic
recreational style programming for
all ages.
• Outreach – basic outreach to schools
and community partners
• Enhanced staffing (additional staffing) –
expanded hours, outreach, and customer
service
• Enhanced collections – expanded multilingual
and culturally responsive collections, and
special collections
• Local history room – curated collections,
specialized programming, and a dedicated
public facing space
• Library of things – non-traditional lending
(technology kits, tools, games, park passes,
hot spots, and computers)
• Expanded programming – STEAM, maker,
arts, virtual programming, cultural
programming, live tutoring services, author
talks, book clubs, multilingual programming,
and special events
• Marketing & promotion – robust promotional
content (newsletters, videos, social media),
branded materials and storytelling about
library impact
• Community engagement – bookmobile, popup services, and teen centers (El Salvador and Garfield)
• Facility enhancements – improved
furnishings, study rooms, maker
spaces/media labs, library self-service kiosks,
and flexible community spaces
• Technology/Digital Services – RFID/selfcheckout technology, security gates, scanning and mobile printing
• Security – integrated camera systems
City Council 30 – 16 5/5/2026

HUMAN RESOURCES
Must-Have Should-Have Nice-to-Have
• Personnel Records
• Workers Compensation and General Liability Programs and Insurance
• Employee Benefits
• Labor Relations
• Bargaining Group MOUs
• Equal Employment Opportunity Commission and Civil Rights Department Investigations
• Provide safety supplies/PPE
• Ergonomic testing
• Minimum HR staff levels
• Safety Training
• Training Tracking
• Personnel Board and Secretary
• Salary Schedules
• Job Descriptions
• Bi-lingual testing
• Leaves administration program
• Performance Evaluations
• Disaster Preparedness Training
• AED machines
• 3rd party consultant to provide
disability interactive process
professional services under the ADA
and Fair Employment and Housing Act
• Insurance Review Program
• Class and Comp Program
• Security badges
• Applicant tracking system
• Recruitment advertising
• Internal employees who are certified in
providing Ergonomic evaluations and
recommendations
• Certificate of insurance (Third party
vendors) – required verification of
insurance coverage
• Insurance broker that can provide short
term insurance certificates for vendors at a
reasonable price.
• Staff development and training
• Worker’s Comp Case accelerated process
• General Liability claim accelerated process
• Highly functioning HR Information System
• Learning Management System
• HR Monthly Newsletter
• Internship program
• Mentoring program
• Employee appreciation and recognition
City Council 30 – 17 5/5/2026

PUBLIC WORKS
Must-Have Should-Have Nice-to-Have
• Debt payments for purchase of streetlights • Quality of Life Team (QOLT) Clean-Up Contract – contracted services to clean up homeless encampments
• Quality of Life Team (QOLT) Public Works Support – City Public Works staff supporting homeless encampment cleanup operations • Streetlight pole Improvements – lighting installation in underlit areas
• Alley improvement program
• Sidewalk repair
• Traffic calming
• Pavement maintenance
• Pothole repair services
• Park maintenance enhancements
• Armed security for parks
• Park Facilities Personnel
• Street Tree Maintenance (Tree Trimming)
• Santa Ana Regional Transportation (SARTC) Center subsidy and maintenance
• Fleet operating supplies
• Median Landscaping
• Crossing Guard
• Engineering salaries for review of plan
checks and permits
• Protected bike lane sweeping program
• PWA Graffiti Abatement Service
Enhancement (Graffiti Removal)
• Bus shelter maintenance
City Council 30 – 18 5/5/2026

FINANCE
Must-Have Should-Have Nice-to-Have
• Treasury support for revenue receipts and banking
• Minimum level of revenue and tax collections
• Vendor invoice processing
• Payroll processing and reporting to comply with law and MOU’s • Purchasing requirements necessary to comply with restricted funding
• General ledger accounting and financial reporting required by law and restricted funding
• Budget preparation to comply with City Charter
• Debt management to comply with debt covenants
• Support Measure X Oversight Committee to comply with ballot measure
• Proactive revenue and tax collection support
to maximize receipts
• Auditing and account analysis
• Ability to invest idle funds in compliance
with state law
• Dedicated software systems to support
functionality
• Long-term financial planning
• Mail and copy room services
• Budget public communications
• Award-winning financial documents
City Council 30 – 19 5/5/2026

PARKS, RECREATION, AND COMMUNITY SERVICES
Must-Have Should-Have Nice-to-Have
• Charter-required recreation funding – Santa Ana Charter Section 607 requires the City to budget funding for public recreation programs equal to at least six cents per $100 of assessed property value based on the prior fiscal year
• Minimum facility operations and maintenance
• Senior Transportation, Cooling and Heating Centers, and Emergency Center Operations
• Permits and licenses - Required issuance of permits and enforcement of park use regulations
• Park utility costs
• Animal well-being program
• Animal food and medication
• Zoo veterinarian
• Pest control program
• Zoo facility maintenance
• Overnight security for the Zoo
• Visitor services and operations staff
• Staff uniforms for the Zoo (to meet MOU requirements) • Records Retention
• Congregate Meal Program for Seniors
• Health and Wellness Initiatives
• Zoo tree trimming
• Conservation program
• Public education staffing and programs
• Public volunteer programs
• Recreation program registration and facility reservation system
• Landscape maintenance
• Staff training program
• Community engagement
• Staff uniforms
• Enhanced Part-time staffing
• Cultura Magazine
• Santiago Creek ECO Center
• Butterfly Exhibit
• Complimentary Parking
• Resident Free-Days
• Community Special Events
• Senior Services Programming –
excursions and activities at the
Senior Center
• Summer Programming – day camps,
aquatics program, and other
summer activities
• After-school youth & teen
programs/services
• Contracted recreation classes (e.g.,
karate, art, dance
• Athletic facilities
City Council 30 – 20 5/5/2026
CITY MANAGER’S OFFICE
Must-Have Should-Have Nice-to-Have
• City Charter
• City municipal code
• Administrative leadership
• Budget oversight/preparation
• Implementation of council decisions
• Legal compliance
• Legislative affairs
• Policy research
• Communications team for transparency
• Citywide strategic planning
• Council aides
• Business expositions
• Sister City
• Public engagement events
• Leadership training
City Council 30 – 21 5/5/2026

CITY CLERK
Must-Have Should-Have Nice-to-Have
• Process Public Records Requests in compliance with the California Public Records Act (CPRA) (Government Code §§ 7920.000–7931.000)
• Conduct elections and related services as (CA Elections Code)
• Prepare and distribute Council Meeting Agendas and
Minutes (Government Code §§ 54950–54963)
• Claims Intake and Processing as required under the
Government Claims Act (Government Code §§ 810 -996.6.)
• Publication and Noticing of Ordinances and Hearings
(Government Code § 36933)
• Support for City Boards and Commissions (Gov. Code
§§ 54950–54963)
• Records Management and Retention as required by
Gov. Code § 34090 (retention of city records), and
CPRA access requirements (Gov. Code §§ 7920.000 et
seq.)
• Voter Education and Engagement
• Lobbyist Registration Program as mandate by Political Reform Act’s intent (Gov. Code §§ 81000–81013)
• Contracts Management and Insurance Compliance:

Gov. Code § 23005 (general authority of local
agencies)
• Commissions
• Public searchable documents
database
• Streaming council meetings
• Automated PRA requests
• Electronic agenda management
system
City Council 30 – 22 5/5/2026
Police Department
Must-Have Should-Have Nice-to-Have
Office of the Chief of Police:
• Overall oversight of department operations
• Policy creation, revision & compliance
• Budget approval & strategic planning
Internal Affairs Unit
• Misconduct investigations
• Policy compliance
• SB 2 Reporting and Compliance
Crime Prevention
• Special events permitting
Public Relations
g
Field Operations/Patrol
• Citywide patrol and emergency response
• Preliminary investigations
Field Operations/ Operations Division:

Directed Patrol
QOLT
Nothing
• Leadership & organizational direction
• Interdepartmental coordination
• Early intervention
• Use of force tracking and review
• Police plan check
• Interdepartmental coordination
• Medi Media relations & crisis communications
• Community policing/engagement and problem solving
• Patrol Vehicles
• Radios
• Computers
• Community policing/engagement and problem solving
• Patrol support and emergency response
• Mental health support
• Public relations and engagement
• Community policing/engagement
and problem solving; app response
• Homeless-related cleanup
coordination
• Patrol support; homeless-related
issues City Council 30 – 23 5/5/2026
Must-Have Should-Have Nice-to-Have
School Resource Officer (SRO) Program
PAAL
Psychological Evaluation Response Team (P.E.R.T.)
Community Engagement
Nothing
Probation Task Force/AB109
• Community policing/engagement and problem solving
• Crime Prevention
• Interagency engagement & cooperation
• Rehabilitation and reduction of recidivism
Homeland Security Grant/UASI
• UASI Grant Management
• Grant-funded assets and resources
Emergency Operations Center:
• Emergency/Disaster planning and response
• Major operations coordination and response
• Emergency services grant administration
Air Support Unit:
• Community policing/engagement and problem solving
• Mental health support
• Training & support
• City-wide camera management
• Event operations and support
• Citywide patrol and emergency response support
• Area searches/officer safety
• Community policing/engagement
and problem solving
• On-campus emergency response
and crime prevention
• School support (school-funded,
contractually required)
• Community engagement/outreach
• Crime prevention
• Community policing /engagement /
outreach and problem solving
• Crime prevention
• Interagency engagement and
cooperation
• Community Engagement
• Community engagement and
outreach
City Council 30 – 24 5/5/2026
Must-Have Should-Have Nice-to-Have
K9 Unit:
o
SWAT (ancillary assignment):

Animal Control:
o
Downtown Business Directed Unit:

No
Field Operations/Traffic Division:

Motors
Collision Investigation Unit
• Major/Fatal traffic collision investigation
• Follow-up traffic-related criminal investigations (hit & run, etc.)
Collision PSO
Parking Control Unit
O
• Citywide patrol and alarm response
• Violent Criminal Apprehension
• Missing Persons Searches
• Citywide emergency response and support
• High-risk incidents and warrants
• Critical incident response and support
• Enforcement of animal-related laws and regulations
• Citywide vicious and injured animal response
• Patrol support and emergency response
• DUI checkpoints and enforcement
• Citywide emergency response and support
• Traffic collision investigation and support/ Traffic
enforcement/public safety
• Case preparation for prosecution
• Minor traffic collision investigations
• Traffic collision support
• Supplemental traffic control
• Parking enforcement
• Community Engagement
• Community Engagement and
Outreach
• Public education
• Community policing/engagement
and problem solving
• Special event support
• Community engagement and
education
• Special event support
• Community engagement and
education
• Special event support
• Community engagement and
education
• Special event support
• Community engagement and
education City Council 30 – 25 5/5/2026
Must-Have Should-Have Nice-to-Have
Investigations/CAP (Crimes Against Persons):

Homicide Unit
• Follow-up hate crime investigations and DOJ reporting • Homicide investigations
• Follow-up felony assault investigations
• Follow-up kidnapping investigations
• Case preparation for prosecution
Cold Case Unit
• Follow-up homicide investigations (cold case)
• Case preparation for prosecution
Missing Persons & Aggravated Assaults
• Follow-up missing persons investigations
• Follow-up assault investigations
• Case preparation for prosecution
• DOJ Validations
Gang Suppression Unit
• Gang-related investigations
Court Liaison Unit
• Case review and submission
• Coordination of court appearances/Liaison w/DA’s Office and City Attorney’s Office
• Subpoena processing
Investigations/SID (Special Investigations Division)
Career Criminal Apprehension Unit and US Marshall’s Task Force
• Complex criminal investigations targeting career criminals & organized crime
• Evidence analysis and warrant service
• Support for homicide investigations
• Evidence analysis
• Support for assault investigations
• Evidence analysis
• Community engagement and problem-solving
• Gang activity suppression
• Case preparation for prosecution
• Expert court testimony
• Warrant preparation and service
• Surveillance and surveillance support
• Fugitive apprehension
• Evidence analysis and warrant service
• Expert court testimony
• Case preparation for prosecution
• Interagency coordination
• Case follow-up for filing
City Council 30 – 26 5/5/2026
Must-Have Should-Have Nice-to-Have
Vice Unit, Orange County Regional Computer Forensics
Laboratory (OCRCFL), and Orange County Human Trafficking Task Force (OCHTTF)
• Suppression and investigation of vice-related crimes
(prostitution, gambling, and narcotics)
Narcotics Unit & Regional Narcotics Suppression Program Task Force (RNSP TF)
• Suppression and investigation of major narcotics-related crimes
• Expert court testimony
Investigations/CID (Criminal Investigations Division)
Robbery and Assault Unit
• Robbery investigation
• Misdemeanor assault investigation
Special Crimes (Child Abuse, Sexual Assault, Domestic
Violence, and Sex Registrant Units
• Child and elder abuse investigations
• Sexual assault investigations
• Domestic violence investigations and victim support
• Sex registrant registration and compliance verification • Restraining order violations
• Internet crimes against children
Property Crimes (Auto Theft, Burglary, and Economic Crimes Units)
• Auto theft-related investigations Sexual assault
investigations
• Burglary and theft investigations
• Surveillance and surveillance support
• Interagency coordination
• Expert court testimony
• Case preparation for prosecution
• Computer forensics
• Human trafficking investigations
• ABC related investigations and organized retail theft • Interagency Cooperation
• Surveillance and surveillance support
• Interagency coordination
• Patrol support and emergency response
• Interagency Cooperation and surveillance support
• Warrant preparation and service
• Case Prep for Prosecution
• Interagency Cooperation and surveillance support
• Warrant preparation and service
• Expert court testimony
• Case preparation for prosecution
• Warrant preparation and service
• Interagency coordination and support
• Case preparation for prosecution
• Warrant preparation and service

• Community Engagement
• Interagency Cooperation
• Community outreach and
Engagement
City Council 30 – 27 5/5/2026
Must-Have Should-Have Nice-to-Have
• Economic crimes investigations (ID theft, check fraud, credit card fraud/theft, embezzlement, financial elder
abuse, and counterfeiting)
• Vandalism, arson, animal abuse, and hate crime
investigations
Crime Analysis Unit
• Jeanne Clery stat submission
Forensic Services
• Critical incident analysis and review Crime scene
processing/evidence collection
Administration/Human Resources
Human Resources/Background Investigations/Recruitment
Section
• Hiring and recruitment
• Background investigations
• Provides stats for community requests, monthly
meetings
• Provide end-user assistance in acquiring and
implementing information system solutions and
software infrastructure.
• Assists Investigations Bureau with call detail record analysis, cellphone tower dumps, social media returns,
sexual assault case linking, etc.
• Suspect work-ups; social media leads
• Assists with public records requests
• Collect, clean and disseminate data
• Tracks ghost guns, NIBIN hits; enter cold cases into
FBI’s VICAP
• Assist in identifying and addressing emerging crime
patterns
• Collection and submission of DNA evidence
• Expert court testimony
• Lab processing of collected evidence - critical to
identifying suspects and prosecution efforts
• Fingerprint analysis
• Firearm analysis/Ballistics
• Case preparation for prosecution
• Technical skillset maintenance
• Interagency coordination and support
City Council 30 – 28 5/5/2026
Must-Have Should-Have Nice-to-Have
• Personnel management (workers comp, transfers,
complaints, etc.)
• Promotional exam administration
Administration/Training
Training, Field Training Program, and Academy Support
• Administration and coordination of POST-mandated
training
• Administration and coordination of field training for new officers
Administration/Administrative Support Division
Fiscal Unit and Central Distribution Center (Equipment) & Facilities Unit
• Budget administration
• Payroll
• Payments
• Procurement and distribution of required supplies and equipment
• Building and property maintenance
Administration/Communications
Dispatch and TRU
• 911 and non-emergency call taking
• Dispatching field units
• PRR; processing of call recordings
• Monitor National Crime Information Center (NCIC)
Teletype/ California Law Enforcement Telecommunications System (CLETS) entries
Administration/Records Division
Records Unit and Evidence Unit
• Report Storage and Management
• Critical incident analysis and review
• Tracking and analysis of uses of force, pursuits and
officer-related traffic collisions
• Monthly firearms qualifications (Range)
• Coordination of Academy-based training
• Coordination and administration of in-house training
courses
• Housekeeping and cleaning services
• Telephonic reports
• E-Reports (online reporting system)
• Tactical Dispatch Team (ancillary)
• Monitoring officer safety
• Records support for patrol and investigations
• Records support for PRA and 1421 material
• Community Outreach and
Engagement
• Recruitment Events
City Council 30 – 29 5/5/2026
Must-Have Should-Have Nice-to-Have
• Evidence/stored property disposition
• National Incident-Based Reporting System/Uniform Crime Reporting (NIBRS/UCR crime) reporting compliance
• Secure storage of evidence
• Maintaining chain of custody
Administrative/Information Services Division
Information systems and Computer Services
Jail Administration
• Booking and intake operations including identification, medical screening, classification, and documentation-
• Transfers and transportation to county facilities, courts, and other jurisdictions
• Jail records management including warrants, court orders, custody documentation, and releases
• Facility operations including fire systems, emergency procedures, and security systems
• Jail Contracts-Medical, JMS, Food Services, various vendors. (Compliance with Title 15 regulations, PREA standards, ADA requirements, and mandated inspections)
• CAD/RMS administration
• Digital evidence management
• Software management
• Cybersecurity
• Computer and tech support
• Ongoing correctional staff training and professional
development
• Enhanced inmate management system
• Preventative facility maintenance and operational
support services-infrastructure
• Adequate staffing levels to maintain safe supervision ratios and reduce operational risk
• Technology modernization and
automation tools improving
efficiency and reporting
• Educational partnerships related to
correctional services
• Facility improvements that enhance
workspace or operational efficiency
beyond minimum requirements
City Council 30 – 30 5/5/2026
HOUSING AUTHORITY 1 March 17, 2026
DRAFT Minutes of the Special Meeting
of the Housing Authority
Santa Ana, California
March 17, 2026

CALL TO ORDER
MINUTES: Chair Amezcua called the Housing Authority Special Meeting to order at 9:00 P.M.

ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
Thai Viet Phan
Benjamin Vazquez
Vice Chair David Penaloza
Chair Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall

ROLL CALL
MINUTES: Secretary Jennifer L. Hall conducted Roll Call.

Chair Amezcua, Vice Chair Penaloza, and Authority Members Bacerra, Hernandez, Lopez, Phan, and Vazquez were present.

ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
MINUTES: None.

City Council 2 – 1 5/5/2026
HOUSING AUTHORITY 2 March 17, 2026
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.

MINUTES: None.

RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 2.

MINUTES: At 9:01 P.M., the Consent Calendar was considered.

MOTION: Chair Amezcua moved to approve staff recommendations on the following Consent Calendar Items: 1 and 2, seconded by Authority Member Bacerra.

The motion carried, 7 – 0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

AUTHORITY MEMBER BACERRA, AUTHORITY MEMBER

HERNANDEZ, AUTHORITY MEMBER LOPEZ, AUTHORITY

MEMBER PHAN, AUTHORITY MEMBER VAZQUEZ, VICE

CHAIR PENALOZA, CHAIR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass

1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

2. Minutes of the Special Meeting of January 20, 2026
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
**END OF CONSENT CALENDAR**

CONSENT CALENDAR
City Council 2 – 2 5/5/2026
HOUSING AUTHORITY 3 March 17, 2026
MINUTES: At 9:01 P.M., the Public Hearing was considered

3. Public Hearing Regarding the Fiscal Year 2026-2027 Housing Authority Annual Plan
Legal Notice Published in the OC Reporter and Nguoi Viet on January 30, 2026 and in La Opinión on January 31, 2026
Department(s): Community Development Agency
Recommended Action: 1. Conduct a public hearing regarding the approval of the Housing Authority Annual Plan for Fiscal Year 2026-2027.

2. Adopt a resolution approving the Housing Authority Annual Plan for Fiscal Year 2026-2027 and directing the Executive Director of the Housing Authority to submit the Annual Plan to the U.S. Department of Housing and Urban Development.

RESOLUTION NO. 2026-001 entitled A RESOLUTION OF THE HOUSING

AUTHORITY OF THE CITY OF SANTA ANA APPROVING THE SUBMISSION OF THE ANNUAL PLAN FOR FISCAL YEAR 2026-2027
Chair Amezcua opened the Public Hearing at 9:02 P.M.

Secretary Jennifer L. Hall announced there were no email comments received and no public speakers.

Chair Amezcua closed the Public Hearing at 9:02 P.M.

MOTION: Authority Member Hernandez moved to approve staffrecommendations for Public Hearing Item No. 3, seconded by Authority Member Bacerra.

The motion carried, 7 – 0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

AUTHORITY MEMBER BACERRA, AUTHORITY MEMBER

HERNANDEZ, AUTHORITY MEMBER LOPEZ, AUTHORITY

MEMBER PHAN, AUTHORITY MEMBER VAZQUEZ, VICE

CHAIR PENALOZA, CHAIR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass
**END OF PUBLIC HEARING **

PUBLIC HEARING
City Council 2 – 3 5/5/2026
HOUSING AUTHORITY 4 March 17, 2026

HOUSING AUTHORITY MEMBER COMMENTS
MINUTES: None.

ADJOURNMENT – Adjourn the Housing Authority meeting.

MINUTES: Chair Amezcua adjourned the Housing Authority Special Meeting at 9:03 P.M.

Respectfully submitted:
__________________________
Jennifer L. Hall, CMC
Secretary
City Council 2 – 4 5/5/2026
Community Development Agency
www.santa-ana.org/cd
Item # 3
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Agreement with BKM Office Environments, Inc. for Housing Authority Office Furniture

AGENDA TITLE
Agreement with BKM Office Environments, Inc. for Housing Authority Office Furniture (Specification No. 25-127A) (Non-General Fund)

RECOMMENDED ACTION
Authorize the Executive Director of the Housing Authority to execute an agreement with BKM Office Environments, Inc. to provide and install office furniture at the Housing Authority office in an amount not to exceed $247,824, for a term beginning April 21, 2026 and expiring April 20, 2027. (Agreement No. A-2026-XXX) GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Housing Authority is in the process of reconfiguring and modernizing its publicfacing office space to improve customer service delivery, staff efficiency, and compliance with current safety and accessibility standards. The project includes the procurement and installation of modular workstations, private offices, conference room furnishings, reception and lobby furniture, and related fixtures. The existing furniture has exceeded its useful life, does not support current technology needs, and limits efficient space utilization. The purchase of new furniture will improve workflow, enhance confidentiality for client interactions, and support a professional and welcoming environment for Housing Authority program participants.

Toward that end, Request for Proposals (RFP) No. 25-127A was issued on December 18, 2025 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
429 Vendors notified
7 Santa Ana Vendors notified
39 Vendors downloaded the RFP packet
3 Responsive proposals received
0 Responsive proposals received from Santa Ana vendors
City Council 3 – 1 5/5/2026
Housing Authority Office Furniture
May 5, 2026

Proposals were solicited, opened on January 20, 2026, and evaluated. Three (3) proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee comprised of Housing Authority staff reviewed and rated the proposals according to the criteria listed in the RFP. The following table summarizes the top responding firms:

Firm City Cost Ranking
BKM Office Environments, Inc. Canoga Park $247,824 1
Pro Movers Inc. Orange $46,352 2
Office & Ergonomic Solutions, Inc. Rancho Cucamonga $209,552 3 Staff recommends awarding an agreement to the highest-ranked firm, BKM Office Environments, Inc. (Exhibit 1). BKM Office Environments, Inc. (BKM) is a full-service commercial furniture provider with access to more than 200 manufacturers, allowing the firm to deliver flexible, high-quality workspace solutions tailored to government facilities.

The firm has successfully completed similar projects for public agencies including the City of Santa Paula Housing Authority, the City of Santa Clarita Valencia Community Center, and the City of Thousand Oaks Planning Department. Based on BKM’s demonstrated experience with housing authority and municipal clients, comprehensive project management capabilities, and competitive pricing, staff recommends awarding the agreement to BKM.

BKM has the highest cost out of the three proposals. However, the total cost reflects their experience working with over 200 manufacturers and other cities and Housing Authorities.

Additionally, BKM’s proposal provides a comprehensive, single-vendor solution that includes design, project management, procurement, delivery, and installation services, reducing the need for multiple vendors and minimizing the risk of project delays and coordination challenges. Further, the proposed furniture systems are modular and component-based (interchangeable parts), with extended manufacturer warranties, supporting long-term durability, quality performance, and flexibility to accommodate evolving workspace needs, thereby maximizing the City’s investment over time.

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:

Fiscal
Year
Accounting Unit –
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2025-26 14018760-62300 Housing
Authority
Housing Authority –
Contract Svcs.

Professional
$247,824
Total $247,824
City Council 3 – 2 5/5/2026
Housing Authority Office Furniture
May 5, 2026

EXHIBIT

1. Agreement with BKM Office Environments, Inc.

Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nuñez, City Manager
City Council 3 – 3 5/5/2026
1 AGREEMENT WITH NEW BKM OFFICE ENVIRONMENTS, INC. TO PROVIDE

PUBLIC AND OFFICE FURNITURE AND INSTALLATION SERVICS FOR THE

HOUSING AUTHORITY
THIS AGREEMENT is made and entered into on this 21st day of April, 2026 by and between BKM Office Environments, Inc., (“Contractor”), and the Housing Authority of the City of Santa Ana, a public body, corporate and politic (“Authority”). The City of Santa Ana shall be referred to as “City.”

RECITALS
A. On December 18, 2025, the Authority issued Request for Proposals No. 25-127A (“RFP”), on the City’s online bid management and publication system, by which it sought proposals to provide comprehensive office furniture solutions, including design services, delivery, installation and project management. The Authority is renovating its offices and seeks durable, customizable modular furniture for individual offices, work stations, conference, reception and shared areas.

B. Contractor submitted a responsive proposal that was selected by the Authority. Contractor represents that Contractor is able and willing to provide such services to the Authority described in the scope of work that was included in the RFP. The RFP is referenced herein as if incorporated in full.

C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference.

2. COMPENSATION
a. Authority agrees to pay, and Contractor agrees to accept as total payment for its services for Authority, the rates and charges identified in Compensation - Exhibit B.

The total amount to be expended during the term of this Agreement shall not exceed $247,823.27.
b. Payment by Authority shall be made within forty-five (45) days following receipt of EXHIBIT 1
City Council 3 – 4 5/5/2026
2 proper invoice evidencing work performed, subject to Authority accounting procedures. Authority and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers.

Contractor agrees to execute the Authority’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the Authority will be authorized to deposit payments directly into Contractor’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by Authority.

3. TERM
This Agreement shall commence on the date first written above and expire on April 20, 2027, unless terminated earlier in accordance with Section 16, below.

4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the Authority, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the Authority. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the Authority to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for Authority to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or EXHIBIT 1
City Council 3 – 5 5/5/2026
3 caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that Authority is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the Authority. Authority shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Authority’s sole risk.

7. INSURANCE
Insurance requirements attached hereto as Exhibit C.

8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the Authority, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the Authority, including fees and costs for special counsel to be selected by the Authority, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. Authority may make all reasonable decisions with respect to its representation in any legal proceeding.

Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the Authority, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the Authority pursuant to this Agreement.

EXHIBIT 1
City Council 3 – 6 5/5/2026
4 10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the Authority for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the Authority to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.

11. CONFIDENTIALITY
If Contractor receives from the Authority information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the Authority.

12. CONFLICT OF INTEREST CLAUSE
a. The recipient or subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts. No employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the Federal award. A conflict of interest includes when the employee, officer, agent, or board member, any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for a contract. An employee, officer, agent, and board member of the recipient or subrecipient may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors. However, the recipient or subrecipient may set standards for situations where the financial interest is not substantial or a gift is an unsolicited item of nominal value. The recipient's or EXHIBIT 1
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5 subrecipient's standards of conduct must also provide for disciplinary actions to be applied for violations by its employees, officers, agents, or board members. b. If the recipient or subrecipient has a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian Tribe, the recipient or subrecipient must also maintain written standards of conduct covering organizational conflicts of interest.

Organizational conflicts of interest mean that because of relationships with a parent company, affiliate, or subsidiary organization, the recipient or subrecipient is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization.
c. Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
d. No immediate family members of either the Mayor, City Council Member, Authority Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the Authority shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. e. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution
f. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.

The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the Authority. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.
g. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by Authority funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (d) and (e) above.

13. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, EXHIBIT 1
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6 sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the Authority and Contractor, and supersedes any and all other agreements, oral or written, between the parties.

In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the Authority and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the Authority. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the Authority and any such assignment, transfer, delegation or subcontract without the Authority's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the Authority’s ability to have any of the services which are the subject to this Agreement performed by Authority personnel or by other Contractors retained by Authority.

16. TERMINATION
This Agreement may be terminated by the Authority upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the Authority shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the Authority all work product(s) completed as of such date, and in such case such work product shall be the property of the Authority unless prohibited by law, and Contractor consents to the Authority's use thereof for such purposes as the Authority deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

EXHIBIT 1
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7 17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the Authority immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

20. FEDERAL REGULATIONS
Contractor shall comply with all applicable contractual provisions required by the United States Office of Management and Budget (OMB), as set for the in 2 CRF Part 200, whether or not expressly set forth in this document, including but not limited to those provisions set forth below.

Notwithstanding, anything to the contrary herein, including without limitation, the language in this Agreement, the actual language contained in federal statutes, federal regulations, federally promulgated materials and state statutes, shall control in determining any obligations under federal law in the event of a conflict with any terms, language or provisions contained in this Agreement.

Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests, which would cause Authority to be in violation of the federal terms and conditions. a. Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 180 of the Code of Federal Regulations.
b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government.

EXHIBIT 1
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8 c. Audit Records – With respect to all matters covered by this agreement all records shall be made available for audit and inspection by AUTHORITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to Authority and the agency from which Authority received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours.
d. Reports – Recipient shall provide to Authority all records and information requested by Authority for inclusion in quarterly reports and such other reports or records as Authority may be required to provide to the agency from which Authority received grant funds or other persons or agencies.
e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) – All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors.
f. Americans with Disabilities Act of 1990 – (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity – None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act".
h. No Lobbying – Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement.
i. Non-Discrimination and Equal Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with EXHIBIT 1
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9 Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to AUTHORITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375.
j. Equal Employment Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable.
k. Public Contracts Code – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable.
l. Copeland “Anti-Kickback” Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland “Anti-Kickback” Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. David-Bacon Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
o. Clean Air Act –

1. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

2. The contractor agrees to report each violation to AUTHORITY and understands and agrees that the AUTHORITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

EXHIBIT 1
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10 3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. p. Energy and Conservation – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable.
q. Waste Disposal – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights – Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable.
s. Copyright – Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and Authority reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or Authority purpose:
(1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and Authority’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts – Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin.

Such action shall include, but not be limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be EXHIBIT 1
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11 provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding EXHIBIT 1
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12 paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.
u. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.216. Recipient will comply with FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

As described in Public Law 115-232, section 889, covered telecommunications equipment:
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment.
(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. v. Domestic Preferences for Procurements/Subcontracts – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322.

Recipient shall comply with the federal and recipient standards in the award of any subcontracts.

For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and EXHIBIT 1
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13 construction subcontracts.

Recipient shall ensure that the terms of this Agreement with the AUTHORITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the AUTHORITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1) Recovered Materials
Recipient shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price.

Information about this requirement, along with the list of EPA-designated items, is available at EPA’s Comprehensive Procurement Guidelines webpage:
https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.
(2) Domestic Preference for Procurements
Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products.

For purposes of this clause:

Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.
w. Termination for Cause and Convenience – Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the AUTHORITY reserves the right to terminate the Agreement, reserving all rights under state and federal law.
x. Contractual/Legal Remedies for Breach of Contract – Should recipient fail for any reason EXHIBIT 1
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14 to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, Authority may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect.

21. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To Authority:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
With courtesy copies to:

Executive Director,
Community Development
City of Santa Ana
20 Civic Center Plaza (M-25)
P.O. Box 1988
Santa Ana, California 92702
To Contractor:

Deja Lovely
Account Representative
bkm Office Environments, Inc.
816 Via Alondra
Camarillo, CA 93012
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

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15 23. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify Authority fully, including reasonable costs and attorney’s fees, for any injuries or damages to Authority in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: HOUSING AUTHORITY OF THE CITY

OF SANTA ANA
JENNIFER L. HALL MICHAEL L. GARCIA
Recording Secretary Secretary/Executive Director
APPROVED AS TO FORM: CONTRACTOR:

SONIA R. CARVALHO
General Counsel
By:

Andrea N. Garcia By:

Senior Assistant Counsel Title:

Deja Lovely
Account Manager
EXHIBIT 1
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A

EXHIBIT A

SCOPE OF SERVICES
EXHIBIT 1
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CITY OF SANTA ANA
Contractor/Consultant shall perform services as set forth below.

The City of Santa Ana Housing Authority is seeking proposals from qualified proposers with expertise and experience in providing comprehensive office furniture solutions, including design, delivery and installation.

The selected proposer will be responsible for conducting a site visit to assess the space and requirements, developing a design concept that meets the Agency’s requirements and preferences, coordinating with the Project Manager to ensure the design meets all relevant standards and specifications, and managing the project timeline and budget.

1. Contractor shall provide a dedicated local representative.

2. Contractor shall provide design and support services.

3. Contractor shall review drawing for completeness, accuracy, and proper application of product prior to installation.

4. Defective/ Damaged Products/ Missing Parts: Contractor shall notify City of defective/ damaged/ missing part products prior to delivery and place such products on re-order. Contractor shall notify City of lead time on re-ordered products.

5. Partial shipments will not be accepted by the City unless authorized by the City.

6. Manufacturer/Factory Delays: Contractor shall notify City of any manufacturer/factory delays. City reserves the right to cancel orders due to manufacturer/factory delays, if it is in the best interest of the City. The City may elect to cancel order and seek equivalent product from another source.

The Contractor shall be held liable for price difference and the City may seek damages.

7. Missing Parts: At City’s request, Contractor shall provide usable and good quality loaner furniture for City’s use until missing parts are received and successfully installed to the satisfaction of the City.

8. Warehousing: Contractor shall have the capacity to provide storage for office furniture ordered by the City when a project delay occurs. The Contractor must provide warehousing at no cost to the City for a minimum of thirty (30) days. Please provide a monthly fee (to include any associated labor) for storage costs following the 30 days on Attachment A-1 Cost Proposal.

9. Any damage to City property incurred by Contractor will be repaired at the Contractor’s expense and any repairs will not be accepted unless approved by City.

10. Contractor shall pre-inspect furniture for quality, damages and/or completeness or order prior to scheduling delivery.

EXHIBIT 1 –

SCOPE OF SERVICES
EXHIBIT 1
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CITY OF SANTA ANA

11. Contractor shall be responsible for coordinating and executing all aspects of the delivery, installation, and disposal of products (if needed), as well as providing any necessary training and documentation.

12. Contractor is responsible for the off-site disposal of all packaging materials from products ordered by the City. All trash and debris must be removed and disposed each day of installation in an appropriate manner.

13. Uncrating at location of delivery will not be allowed unless authorized by City.

14. Furniture shall be delivered blanket wrapped, unwrapped, assembled, set in place, wiped clean of all fingerprints and function demonstrated to City.

15. Contractor shall ensure delivery site is left in a clean and orderly manner after installation is complete.

16. Contractor must uphold high standards of quality and timeliness while fostering transparent and effective communication throughout the project. Contractor must also be responsive to any concerns or questions raised by the City through the duration of the project and ensure a seamless and satisfactory completion of the project.

PROJECT DELIVERABLES

1.1 Furniture Categories
The Housing Authority is seeking proposals that include the following furniture categories:

A. Adjustable-height desks and workstations, including worksurfaces, legs, supports and modesty panels
B. Office chairs for clients
C. Conference tables and conference-room seating
D. Filing cabinets
E. Storage cabinets and credenzas
F. Reception and waiting-area furniture (table and chairs) G. Open area workstations, including cubicles, partitions and panel systems H. Display shelving

1.2 Condition Requirements
A. Items may be new or gently used, defined as having minimal wear, being fully functional, and showing no significant defects.

B. All used items must meet applicable safety, structural, and cleanliness standards.

1.3 Delivery and Installation
Proposer shall provide the following information as part of their proposal:

A. Proposed delivery timeline.

B. Availability of installation services, including assembly and placement.

C. Optional disposal or removal of existing furniture.

EXHIBIT 1
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CITY OF SANTA ANA

1.4 System Description
A. Estimated quantity of each type of furniture is listed in Exhibit 1-A Sample Furniture Specifications.

Subject to change depending on the proposal and needs of office space configuration.

B. Contractor to verify number, size, location and placement of items before order entry, fabrication, and installation. When noted, Contractor to provide shop drawings for Project Manager’s approval prior to fabrication.

C. All furnishings 60" or higher shall be secured to wall or other bracing system. Contractor to submit to Project Manager for review and approval proposed system for securing. Fasteners used to secure furniture to floor shall not exceed 2” in depth.

1.5 Submittals: required once the RFP has been awarded
A. Project schedule indicating meetings, review period, shop drawings, fabrication, delivery and installation.

B. Office Furniture Layout Design Meeting

1. Conduct a design meeting to review the office furniture layout including plans, 3D images of each space including typical workstation, if required, and shop drawings, if required, indicating selected finishes and fabrics with the Project Manager.

2. Provide changes to layout based on design meeting.

3. Submit final drawings to Project Manager for review and approval prior to procurement.

C. Product Data

1. Submit product data for each type of furniture indicated including construction and finishing processes as required with submittal.

D. Shop Drawings

1. Shop drawings are required when indicated in the specifications.

2. Shop drawings are required for each of the modular office furniture types indicating components, size, quantities and types. Provide plans, 3D images, electrical rough-in, anchor placement dimensions and tolerances and clearances required.

E. Samples

1. Submit sample of each fabric indicating the direction of installation.

2. Submit sample of each solid surface, wood, laminate, plastic and paint finish.

F. Fabric

1. Submit a copy of the manufacturer's maintenance instructions including information needed for the removal of common strains from each type of fabric and leather used.

G. Manufacturer’s Certificates: Certify products meet or exceed specified requirements.

H. The cost of shipment and return for the proposed submittal item shall be the responsibility of the Contractor.

I. All samples shall be submitted for Project Manager approval before application or fabrication.

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CITY OF SANTA ANA

1.7 Quality Assurance
A. Installer Qualifications

1. Contractor is responsible for coordination of all electrical and cabling with the Project Manager to ensure seamless installation of power and tele/data to both the furniture and workstations.

2. Contractor shall provide an on-site supervisor to direct installation of all furniture items.

1.8 Pre-Installation Meetings
A. Convene minimum of two weeks prior to commencing work.

1.9 Delivery, Storage and Handling
A. Store products in manufacture’s unopened packaging until ready for installation.

B. Assemble and finish furniture at factory and deliver to site ready for installation.

C. Protect items during delivery, storage and after installation so that there will be no indication of abuse or damage at the time of substantial completion of the Project. Replace or repair, to showroom condition, damaged work as directed by the Project Manager.

D. Materials damaged due to improper protection during storage (dampness included) shall be rejected and removed from the site.

E. Delivery during normal business hours, Monday – Thursday 8:00 AM – 5:00 PM and alternating Friday’s (excluding holidays) and include full use of stairs and elevators in multi-story buildings.

Size and location of stairs and elevators to be confirmed by Contractor.

F. All deliveries to be confirmed and approved by Project Manager.

2.0 Definitions
A. UL Listed – Underwriters Laboratories Inc.

B. ANSI/BIFMA – American National Standard For Office Furnishings C. NFPA – National Fire Protection Association
D. NEC – National Electrical Code
E. ADA Accessibility Guidelines for Buildings and Facilities F. California Technical Bulletin 117 - Requirements, Test Procedure and Apparatus for Testing the Flame Retardance of Resilient Filling Materials Used in Upholstered Furniture G. GreenGuard Certified – Certification for furniture means the product has been scientifically tested by UL Solutions, a third party organization, to ensure it emits low levels of Volatile Organic Compounds (VOCs) and other harmful chemicals, contributing to better indoor air quality.

2.1 Office Furniture Components
A. General

1. Layouts shall be comprised of components that can be seamlessly combined to create a EXHIBIT 1
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CITY OF SANTA ANA
workspace(s).

2. Workspaces, chairs, files, storage and panel units shall meet ANSI, BIFMA and ADA guidelines and additional requirements where required.

3. See furniture plans and typical workstations for workspace configuration.

2.2 Materials
A. Final finishes and fabrics will be selected after award of contract. Specifications include price categories/grades of finishes to be used for budgetary purposes.

B. Wood Core

1. General: Constructed of 45 Lb/Ft3 particleboard that meets or exceeds ANSI A208.1- 99/Grade M-2.

2. Finish: Decorative laminate on top and equivalent backer sheet on the underside.

3. Colors: To be selected from manufactures standard color selections, unless otherwise noted.

C. Steel

1. General: Fully welded design.

2. Finish: Uniform application of epoxy powder coated paint.

3. Colors: To be selected from manufacturers standard color selections, unless otherwise noted.

D. Extruded Aluminum

1. Colors: To be selected from manufactures standard color selections, unless otherwise noted.

E. Fabrics

1. General: Fabrics to meet or exceed ASTM E-84, Class 1 or A flammability rating and state of California Technical Bulletin 117.

2. GreenGuard Certified

3. Colors: To be selected from manufacturers standard color selections, unless otherwise noted.

F. Solid Surface Material

1. Homogeneous solid sheets of filled plastic resin complying with ISSFA-2 G. High Pressure Laminates

1. General: Meet or exceed performance standards per ANSI/NEMA.

2. Colors: To be selected from manufacturers standard color selections including patterned, solid and woodgrain, unless otherwise noted.

2.3 Fabrication
A. Fabricate components, assembled and welded as necessary.

B. Fabricate corners and joints without gaps or inaccessible spaces or areas where dirt or moisture could accumulate.

C. Fabricate components, drawers, doors, shelves and similar elements of die formed sheet steel.

Form each unit rigid, not dependent on building structure or adjacent units for rigidity.

D. Form edges and seams smooth. Form material for counter tops, facing, shelves, and similar elements from continuous sheets.

E. Cut and drill counter tops, backs, and other components for service fittings and outlets.

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CITY OF SANTA ANA
F. Install fixtures and fittings built into or part of each component. Provide access panels for maintenance of electrical components.

2.4 Warranty/Guarantee
A. The items specified herein shall be fully and unconditionally guaranteed by the manufacture against defects in materials, workmanship and installation for the manufactures standard warranty period after acceptance of installation.

B. All furnishing will be new or gently used, of good material and workmanship, and agrees to replace promptly any part or parts which by reason of defective material or workmanship shall fail under normal use, free of negligence accident, for the periods from date of acceptance, as outlined below:

1. Structural Frame: Life of system

2. Fabric: One Year

3. All other components: Ten Years
C. Such replacement shall be free of any charge to the City. For the purpose of this warranty, normal use shall be defined as the use in the office, with climatic conditioning equipment. Failure shall include, but not be limited to, warped, broken, or separated frames, separation of vertical support standards from frame, disfigurement or enlargement of slots in vertical support standards, warping and separation of joints in wood products, sagging or warping of work surfaces, failure or separation of laminate from work surface and trim, separation of edging material from work surface edge and any other failure which would make the system unsatisfactory for its intended use.

3.2 Installation
A. Installation shall be performed by the Contractor or their Subcontractor.

1. Protect existing building finishes and conditions during installation. Contractor is responsible to replace or repair any damaged finishes or surfaces due to furniture installation.

2. Clean surfaces thoroughly prior to installation. Prepare surfaces using the methods recommended by the manufacture for achieving the best results for the substrate under the project conditions.

3. Contractor shall install furniture in locations shown on plans. Contractor shall reposition or reorient furniture as requested by Project Manager.

4. Install components and accessories in accordance with manufacturer’s instructions.

5. Scribe to abutting surfaces and align adjoining components. Apply match filler pieces where components abut dissimilar construction.

6. Close ends of units, aprons, shelves and bases.

3.3 Adjustment and Cleaning
A. Remove and replace or repair damaged surfaces or, or defects in, finished products to match similar undamaged products.

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CITY OF SANTA ANA
B. Remove and replace, or repair damaged wood, finishes or hardware components.

C. Upon completion of installation, contractor to check for complete function of parts and finish.

D. Adjust doors, drawers, hardware, fixtures and other moving or operating parts to function smoothly.

E. Contractor is responsible for the cleanup of interior finishes and surfaces and removal of all cartons and packaging associated with this furniture.

F. Remove protective covering from finished surfaces. Wash and clean components.

G. Polish glass, plastic, hardware, accessories, fixtures and fittings.

H. Protect installed products, as required or needed, until completion of project.

I. Perform final walk-through with Project Manager, documenting acceptance of furniture, installation and clean up.

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CITY OF SANTA ANA
Below are some example specifications of furniture options and estimated quantities. Proposers are not required to propose with the following items. These are simply samples for reference purposes.

Manufacturer: OFS
Model Name: Flexxy
Item: Meeting Chair
Location: Staff Meeting Room
Plan Code CM-2
Qty: 25
Specification: Width Depth Height Seat
Height
Arm
Height
Size: 20.5” 25.5” 47.5” 24” n/a
Type: Plastic back with Arms, 4-leg base with casters
Upholstery: Fabric price group 9
Base/Frame Finish : • Plastic color to be selected from manufacture’s full range of available colors and finishes
• Steel powder coated base frame
Glides: Black partial hooded casters
Options: Non-hooded casters
Power: n/a
EXHIBIT 1-A –

SAMPLE FURNITURE SPECIFICATIONS
EXHIBIT 1
City Council 3 – 27 5/5/2026
Manufacturer: Steelcase
Model Name and Number: Potrero415 Collaborative Table Standard Height Item: Reader Table
Location: Staff Meeting Room
Plan Code TR-1D
Qty: 3
Specification: Width Depth Height Seat
Height
Arm
Height
Size: 96” 48” 28.5” n/a n/a
Type: Standard height, rectangular table
Upholstery: n/a
Base/Frame Finish : • Grade 3 wood laminate to be selected with manufacturers full range of finishes
• Wood base to match tabletop grade 3 wood laminate
Glides: n/a
Options: n/a
Power: (2) Refined technology module (4 power/4 USB power unit) • Laminate top with bezel-metal doors; laminate to match tabletop grade 3 wood laminate
• Locations to be 30” from table edge (graphic below)
• Provide cable management through hollow leg to the floor box • Power to be plugged into floor box (not hard wired)
Provide shop drawings for approval.

Power unit: Cable Management:

Power unit location:

EXHIBIT 1
City Council 3 – 28 5/5/2026
Manufacturer: OFS
Model Name: Nineteen20
Item: Café Table
Location: Reception Seating Area
Plan Code TC-1
Qty: 2
Specification: Width Depth Height Seat
Height
Arm
Height
Size: 36” 36” 30” n/a n/a
Type: 36”D round tabletop with disc base
Upholstery: n/a
Base/Frame Finish : Wood laminate to be selected with manufacturers full range of finishes
Wood base to be selected with manufacturers full range of finishes
Glides: n/a
Options: n/a
Power: n/a
EXHIBIT 1
City Council 3 – 29 5/5/2026
Manufacturer: Steelcase
Model Name and Number: Verb Flip-Top
Item: Meeting Table
Location: Staffa Meeting
Room
Plan Code TM-1A
Qty: 4
Specification: Width Depth Height Seat
Height
Arm
Height
Size: 72” 24” 30” n/a n/a
Type: Rectangle; Nesting
Upholstery: n/a
Base/Frame Finish : Wood laminate to be selected with manufacturers full range of finishes
Base to be selected with manufacturers full range of
finishes
Glides: Locking casters
Options: n/a
Power: • Pop-up 3-prong power and USB
• Provide horizontal and vertical wire management from
underside of table to floor box.

EXHIBIT 1
City Council 3 – 30 5/5/2026
Manufacturer: Steelcase
Model Name and Number: Convene Locking Cabinets
Item: Storage Credenza
Location: Staff Meeting Room
Plan Code ST-1
Qty: 1
Specification: Width Depth Height Seat
Height
Arm
Height
Size: 80” 25.25” 29.5” n/a n/a
Type: Transitional-Style Storage
Base/Frame Finish : Metal to be selected from manufacture’s full range of available colors and finishes
Glides: n/a
Options: Locking cabinets, with finish back
Power: n/a
EXHIBIT 1
City Council 3 – 31 5/5/2026
Manufacturer: Coalesse/Steelcase
Model Name and Number: Exponents Credenzas
Item: Storage Credenza
Location: Staff Meeting Room
Plan Code ST-2
Qty: 1
Specification: Width Depth Height Seat
Height
Arm
Height
Size: 72” 24.75” 39” n/a n/a
Type: Credenza with doors
Base/Frame Finish : Metal to be selected from manufacture’s full range of available colors and finishes
Glides: n/a
Options: Lockable doors
Power: n/a
EXHIBIT 1
City Council 3 – 32 5/5/2026
Manufacturer: Steelcase
Model Name and Number: Answer Panel System
Item: Open Workstation
Location: Staff Office
Plan Code W-1
Qty: 7
Specification: Width Depth Height Seat
Height
Arm
Height
Size: ~7’ ~7’ ~6’ n/a n/a
Type: Typical Open Workstation
Base/Frame Finish : To be selected from manufacture’s full range of available colors and finishes
Glides: As appropriate based on floor finish
Options: See diagram below and specifications on following page Power: See specifications on following page.

EXHIBIT 1
City Council 3 – 33 5/5/2026
Standing Height Privacy
Panel (P):
• General: Welded steel horizontal and vertical frame; Self aligning, nonprogressive; Segmented frames with panel buildups; Horizontal stiffening, vertical base junctions and base horizontal connection bars
• Junctions: in-line, 3-way, 4-way, 90 degree, variable height and offmodular panel connections • Height: Standing privacy height, approx. 66” high
• Thin trim style; base, end-of-run, top and stacking trim, caps and covers
• Tiles or Panels: Tackable/acoustical fabric, fabric covered finish; Full tile segmentation; Non-dedicated positioning of tiles on frames; Finish:

Grade 1/A fabric
• Accessories: Tool or slatrail
• Electrical: All electrical components and shop assembled electrical components to be United Laboratories (UL) listed; Plug and play capability; Cable distribution available at base, beltline and top channels; 4 circuit system, 8 wire electrical, rated at 20 amps per circuit; Zone distribution; Power in feed into base from floor or wall; Provide power/USB at worksurface level; Provide 4 power/2 data ports below worksurface per workstation
Worksurface (W): • Linear, corner, transitions, peninsula or jetty, as required per drawings • Edge: T-mold, 3mm, PVC free, mechanically fastened
• Widths: 24”-72” in 6” increments
• Depths: 18, 24”, 30”or 36”
• Support: Panel or wall channel-support, electric adjustable height legs and post leg-based free standing
• Accessories: modestly panels as required, grommets, cord drop and cable management
• Finish: High Pressure Laminate
Closed Storage (SO):

Open Shelf (SO):
• General: On module attachment hooks with safety catch and backstop; Recess to accommodate standard shelf light and vertical wire manager to conceal light cord; Provide wall channels when not panel supported • Provide tackboard (Grade 1 fabric) between overhead closed/sliding storage and worksurface to conceal wall channels
• Provide statwall between overhead open storage and worksurface to conceal wall channels
• Width: 24-72” in 6” increments
• Door: Sliding
• Finish: Painted
• Accessories: locking
Mobile Pedestal (FP):

Wardrobe Storage (SW):
• FP: BBF (box, box, file) or FF (file, file); File drawers open full depth with steel slides, suspension and counterweight; min. 3” high base or casters; Bar Pulls; Casters; Finish: Painted; Accessories: pencil tray, locking, cushioned top with Grade 1/A fabric
• SW: High density storage, Leveling glides, Width: 12”; Height: align with adjacent panel, 66”; Depth: 24”, Finish: Painted; Accessories:
locking and coat hook.

EXHIBIT 1
City Council 3 – 34 5/5/2026
Manufacturer: Steelcase
Model Name and Number: Answer Panel System
Item: Workstation
Location: Staff Reception Area and Individual Offices
Plan Code W-2
Qty: 11
Specification: Width Depth Height Seat
Height
Arm
Height
Size: ~7’ ~7’ ~6’ n/a n/a
Type: Typical Enclosed Office
Base/Frame Finish : To be selected from manufacture’s full range of available colors and finishes
Glides: As appropriate based on floor finish
Options: See diagram below and specifications on following page Power: See specifications on following page.

EXHIBIT 1
City Council 3 – 35 5/5/2026
Power: • Provide power/USB at worksurface level.

Worksurface (W): • Linear, corner, transitions, peninsula or jetty, as required per drawings • Edge: T-mold, 3mm, PVC free, mechanically fastened
• Widths: 24”-72” in 6” increments
• Depths: 18, 24”, 30”or 36”
• Support: Panel or wall channel-support, electric adjustable height legs and post leg-based free standing
• Accessories: modestly panels as required, grommets, cord drop and cable management
• Finish: High Pressure Laminate
Closed Storage (SO):

Open Shelf (SO):
• General: On module attachment hooks with safety catch and backstop; Recess to accommodate standard shelf light and vertical wire manager to conceal light cord; Provide wall channels when not panel supported • Provide tackboard (Grade 1 fabric) between overhead closed/sliding storage and worksurface to conceal wall channels
• Provide statwall between overhead open storage and worksurface to conceal wall channels
• Width: 24-72” in 6” increments
• Door: Sliding
• Finish: Painted
• Accessories: locking
Mobile Pedestal (FP):

Wardrobe Storage (SW):
• FP: BBF (box, box, file) or FF (file, file); File drawers open full depth with steel slides, suspension and counterweight; min. 3” high base or casters; Bar Pulls; Casters; Finish: Painted; Accessories: pencil tray, locking, cushioned top with Grade 1/A fabric
• SW: min. 3” high base; Leveling glides, Width: 8-12”; Height: align with adjacent panel, 66”; Depth: 24”, Finish: Painted; Accessories:
locking and coat hook.

EXHIBIT 1
City Council 3 – 36 5/5/2026
Manufacturer: Steelcase
Model Name: Answer
Item: Workstation
Location: Reception Area
Plan Code W-3
Qty: 1
Specification: Width Depth Height Seat
Height
Arm
Height
Size: ~7’ ~2’ ~6’ n/a n/a
Type: Typical Open Workstation
Base/Frame Finish : To be selected from manufacture’s full range of available colors and finishes
Glides: As appropriate based on floor finish
Options: See diagram below and specifications on following page Power: See specifications on following page.

EXHIBIT 1
City Council 3 – 37 5/5/2026
Standing Height Privacy
Panel (P):
• General: Welded steel horizontal and vertical frame; Self aligning, nonprogressive; Segmented frames with panel buildups; Horizontal stiffening, vertical base junctions and base horizontal connection bars
• Junctions: in-line, 3-way, 4-way, 90 degree, variable height and offmodular panel connections • Height: Standing privacy height, approx. 66” high
• Thin trim style; base, end-of-run, top and stacking trim, caps and covers
• Tiles or Panels: Tackable/acoustical fabric, fabric covered finish; Full tile segmentation; Non-dedicated positioning of tiles on frames; Finish:

Grade 1/A fabric
• Accessories: Tool or slatrail
• Electrical: All electrical components and shop assembled electrical components to be United Laboratories (UL) listed; Plug and play capability; Cable distribution available at base, beltline and top channels; 4 circuit system, 8 wire electrical, rated at 20 amps per circuit; Zone distribution; Power in feed into base from floor or wall; Provide power/USB at worksurface level; Provide 4 power/2 data ports below worksurface per workstation
Worksurface (W): • Linear, corner, transitions, peninsula or jetty, as required per drawings • Edge: T-mold, 3mm, PVC free, mechanically fastened
• Widths: 24”-72” in 6” increments
• Depths: 18, 24”, 30”or 36”
• Support: Panel or wall channel-support, electric adjustable height legs and post leg-based free standing
• Accessories: modestly panels as required, grommets, cord drop and cable management
• Finish: High Pressure Laminate
Mobile Pedestal (FP): • FP: BBF (box, box, file) or FF (file, file); File drawers open full depth with steel slides, suspension and counterweight; min. 3” high base or casters; Bar Pulls; Casters; Finish: Painted; Accessories: pencil tray, locking, cushioned top with Grade 1/A fabric
EXHIBIT 1
City Council 3 – 38 5/5/2026
Manufacturer: Steelcase
Model Name: Gesture Work Chair 442 Series Work Chair
Item: Task Chair
Location: Staff Office
Plan Code CT-1
Qty: 10
Specification: Width Depth Height Seat
Height
Arm
Height
Size: 20” 21" to
23“
Adjust
able H
39”-44”
adjusta
ble H
16”-
21”adjust
able H
22”-
32”adjust
able H
Type: Shell back with Arms, 5-stars base with casters
Upholstery: Fabric price group 5
3D knit to be selected from manufacture’s full range of available colors and finishes
Base/Frame Finish : Plastic color to be selected from manufacture’s full range of available colors and finishes
Glides: Casters as appropriate for flooring finish.
• 4 chairs with soft-roll control casters
• 72 with regular casters
Options: Adjustable lumbar support
EXHIBIT 1
City Council 3 – 39 5/5/2026
Manufacturer: OFS
Model Name: Kintra Table
Item: Reader Table
Location: Copy Room
Qty: 2
Specification: Width Depth Height Seat Height Arm Height Size: 72” 24” 36” n/a n/a
Type: Counter height, rectangle table
Upholstery: n/a
Base/Frame Finish : Wood veneer to be selected with manufacturers full range of finishes Glides: n/a
Options: Worksurface screen – Clamp on worksurface screen • (1) 24”W x 23.75”H down center of each table (see diagram below) Power: • Kintra Power PS-92B (one power outlet, one usb-c charging port, one usb-a charging port, 10’ power cord); black finish
• (2) modules for each worksurface. Locations to be 20”from left to right table edge and along back wall (graphic below)
Locations:

Kintra Power: PS-92B Power locations
Screen locations
Images are for reference only
Plan Code TR-2A
EXHIBIT 1
City Council 3 – 40 5/5/2026
B

EXHIBIT B

COMPENSATION
EXHIBIT 1
City Council 3 – 41 5/5/2026
Plan Code Item Location Quoted Qty Unit Price Total Item Note CM-2 Meeting Chair 150 - File Room, Office 105,
Open Office 130
13 $ 182.69 $ 2,374.97
TC-1 Café Table Lobby , Office 105 4 $ 658.46 $ 2,633.84 (2) in lobby, (1) in office 105, TM-1A Meeting / Nesting Table 150- File Room 4 $ 1,212.31 $ 4,849.24 with power ST-1 Storage Credenza 150- File Room, open office
130
2 $ 3,335.54 $ 6,671.08 option 2
Add on WSs Open Office 130 open office 130 1 $ 28,061.65 $ 28,061.65 Lumpsum. Enclosed cubicles, full cubicle with glass, panel wrap cubicles, long surface and freestanding HAD
+ monitor arms and peds
W-1 Open Workstatiion Office 109, Office 107 File
Room 150
10 $ 6,724.53 $ 67,245.30 ( 2)in 107 OPTION 1, (2) in 109 OPTION 2, (6) in File Room 150. Unit price is average of total as not all
workstations are not the same price based on
configuration due to available space. In office 107,
added lateral file. In office 109, option 2 costs more.

W-2 Executive Workstation Office 105, 108, 110, 121 4 $ 10,039.76 $ 40,159.04 Unit price is average of total as not all workstations are not the same price based on configuration due to
available space
W-2 Workstation Office 100-104, 106, 112 7 $ 4,845.92 $ 33,921.44 Unit price is average of total as not all workstations are not the same price based on configuration due to
available space
TR-2A Copy Table 150 - File Room, open office
130
2 $ 4,278.89 $ 8,557.78 includes 2 power and screen
Guest chair Guest chaitr, stacking All private offices except 107 and 109
26 $ 163.99 $ 4,263.74 all plastic
Sub Total of Furniture $ 198,738.08
Project Management $ 4,500.00
Prevailing Wage $ 2,585.80
Receive, Deliver, and Install $ 17,810.00
tax $ 19,824.39
Total $ 243,458.27 Total includes 1 month of complimentary storage.

Monthly Storage after 1
month (not included in
grand total) $ 4,365.00
Total with 1 Month
additional storage $ 247,823.27
This total includes 1 month additional storage PAST the 1 month of conplimentary storage
All items are made to order. Due to their custom nature, a 50% deposit is required to process the order.

Itemized pricing breakdown available upon request.

City Official Sign-Off required on finilized drawing and letter head quote.

If quantities, specs, and finish grades remain the same, the grand total serves as a “not to exceed”.

See notes on right column of excel on quantity explanations.

Installation cost assumes 1 trip.

Pricing is good till 5/4/26
Design is included up till revision 3. After revision 3, design fees apply EXHIBIT 1
City Council 3 – 42 5/5/2026
C

EXHIBIT C

INSURANCE REQUIREMENTS
EXHIBIT 1
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EXHIBIT C
Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages:

MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate.
• Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, Authority will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers’ Compensation (WC): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees.

If Contractor maintains broader coverage and/or higher limits than the minimums shown above, Authority requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Authority.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. CGL and AL policies: Authority, its members, City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations.

2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against Authority, its members, City, its City Council its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for Authority.

3. All required insurance policies: For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by Authority, its members, City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.

4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.

5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has EXHIBIT 1
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EXHIBIT C
been given to Authority. Ten (10) days prior written notice shall be provided to Authority for policy cancellation or non-renewal due to non-payment.

6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Executive Director, Community Development Agency, 20 Civic Center Plaza, M-25, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Authority. Authority may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to Authority.

Verification of Coverage
Contractor shall furnish Authority with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. Authority reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.

2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.

Subcontractors
Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Authority is an additional insured on insurance required from sub-contractors.

Special Risks or Circumstances
Authority reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

EXHIBIT 1
City Council 3 – 45 5/5/2026