LANDSCAPE WEST
Management Services, Inc.
CITY OF SANTA ANA
Landscape West Management Services, Inc 714) 8604702&( 714) 860-4705
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
1234 N Blue Gum St. Anaheim CA
BUSINESS ADDRESS
Michael Garibay President
PRINTED NAME OF AUTHORIZED AGENT TITLE
May 1st 2025 [email protected]
SIGNATURE OF- AUTHORIZED AGENT DATE E- MAIL ADDRESS
36- 4750952 C27: 985245
FEDERAL ID NUMBER( IF APPLICABLE) CONTRACTOR LICENSE NUMBER
IFAPPLICABLE)
Will Send if awarded contract
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 57 1234 North Blue Gum St. Anaheim, CA 92806- F: ( 714) 860- 4702 F: ( 714) 860- 4705 City Council 19 – 34 5/5/2026
LANDWES-02 KGORDILL
wRv CERTIFICATE OF LIABILITY INSURANCE DAT
417/ 2
DIYYYY)
41712a25
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement(s).
PRODUCER ONTACT
High Ground Insurance Services HONni No, 310 542-4600 FAx 2377 Crenshaw Blvd., Suite 3D4 Arc, No:( 310) 542- 84ao Torrance, CA 90501 oA' ESS, info@highgroundinsuranee. com
INSURERS AFFORDING COVERAGE NAIC N
INSURER A: GEMINI INSURANCE COMPANY 012118
INSURED INSURER B: National Specialty Ins Co
Landscape West Mgmt Svcs, Inc, rNsuRER c: Crum& Forster Specialty Ins. 44520 1234 North Blue Gum Street
INSURER o: Insurance Company of the West 27847 Anaheim, CA 92806 INSURER E: Century SuretyCompany 36951
INUURRRF
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TNSR
7rypg OF INSURANCE
ADDL SUER POLICY EFF POLICY EXP
p POLICY NUMBER LIMITS
A X COMMERCIAL GENERAL LIABILITY
CLAIMS- MADE [ X] VCGP033780 OCCUR X X
EACH OCCURRENCE 1, 300, 000
411/ 2025 41112026 DAMAGE TO RENTED 00, 000 EREMOES Ea o rence MED EXP( Any one arson
5, 000
PERSONAL& ADV INJURY 1, 000, 00D
GEN' L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE 2,000, 6OD POLICY JECT LOC PRODUCTS- COMPIOP AGG 2, 000, 000
OTHER:
B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
juaccident
ANY AUTO GM1097601 41112025 411/ 2026 BODILY INJURY Per X
person) 1, 000, 000
AUSSCHEDULED AUTOS ATO 1, 000, 000 BODILY INJURY Par accident XHIRED X NON- OWNED ROPERTY AMAGE AUTOS ONLY AUTOS ONLY Per accidanl 1, 000iOOD C UMBRELLA LIAR X OCCUR EACH OCCURRENCE 2,000, 000
X EXCESS LIAB CLAIMS- MADE SEO137295 411/ 2025 41112026 AGGREGATE 2,000,000
DIED RETENTION$
D WORKERS COMPENSATION PER OTHAND EMPLOYERS' LIABILITY YIN
STATUTE ER
WSD507365501 10/ 1112024 1011112025 EL, EACH ACCIDENT ANY PR OPRIET{JRIPARTNERIEXECUTIVE X 1, 000,000 aridafol' I NH) EXCLUDED? NIA
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OF OPERATIONS beloww 1, 000, D00 E,L, DISEASIE- POLICY LIMIT E Property CCP1302834 41112025 4/1/ 2026 Property 232, 000 Project: DESCRIPTION RightOF ofOPERATIONS Way I LOCATIONS! VEHICLES( ACORD 101, Additional Remarks Schedule, mg be attached if more space Is required) and Median Landscape Maintenance Services RFP# 19. 016 *** See Holder Notes attached for addlttonal information ***" Certificate Holder Note: Project: Right of Way and Median Landscape Maintenance Services RFP# 19- 016 City of Santa Ana, it's Officers, Employees, Agents, Volunteers and Representatives are included as Additional Insured inrespects to General Liability arising out of work operations performed by or on behalf of Contractor including materials, parts, and equipment furnished in connection with such work or operations and automobiles owned, leased, y- T l u Iran Digitally signed by SEE ATTACHED ACORD 101 TUTran Nguyen Date: 2025.05.02
CERTIFICATE HOLDER CANCELLATION
Nguyen
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Santa Ana THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Risk Management Division
ACCORDANCE WITH THE POLICY PROVISIONS.
Attn: Arturo Rodriguez
220 S Daisy M- 85 AUTHORIZED REPRESENTATIVE
Santa Ana, CA 92703
ACORD 25( 2016/03) O 1988- 2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD City Council 19 – 35 5/5/2026 REQUEST FOR PROPOSALS NO. 25- 058
FOR
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE SERVICES rou+ wok
CITY OF SANTA ANA
Public Works Agency
i 220 S. Daisy Ave.
Santa Ana, CA 92703
BID CONTACT:
Jacques Lam
JLamCcDsanta- ana.orq
Jr I
Approved for Release:
Nabil Saba
Executive Director
Public Works Agency
KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers.
Issue Date: Friday, April 4, 2025
Virtual Mandatory Pre- Proposal Meeting Monday, April 14, 2025 @ 9: 00 A. M.
Deadline for Questions: Friday, April 18, 2025, 4:00 P. M.
Proposal Due Date: Thursday, May 1, 2025, 4: 00 P. M.
Presentations/ Interviews ( if held) on or about May 5- May 8, 2025 1 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 City Council 19 – 36 5/5/2026
i CITY OF SANTA ANA
TABLE OF CONTENTS
I. BACKGROUND........................................................................................................................... 3
11. OVERVIEW OF PROJECT.......................................................................................................... 3 III. MANDATORY/OPTIONAL PRE- PROPOSAL MEETING............................................................. 3 IV. TERM OF AGREEMENT ............................................................................................................ 4 V. MINIMUM QUALIFICATIONS...................................................................................................... 4 VI. RESPONSE TO RFP .................................................................................................................. 4 VII. CERTIFICATIONS (ATTACHMENTS)......................................................................................... 9 VIII. REFERENCES............................................................................................................................ 9 IX. MINIMUM SCOPE AND LIMIT OF INSURANCE......................................................................... 9 X. SELECTION PROCEDURES & CRITERIA ............................................................................... 11 XI. WITHDRAWALS........................................................................................................................ 13 XII. GENERAL TERMS AND CONDITIONS .................................................................................... 13 XIII. ADDITIONAL TERMS AND CONDITIONS FOR PUBLIC WORKS PROJECTS........................ 18 XIV. AWARD OF AGREEMENT........................................................................................................ 21 XV. IMPLEMENTATION................................................................................................................... 21
EXHIBITS
Exhibits provided herein for Proposers' reference only.
EXHIBIT I - SCOPE OF SERVICES
EXHIBIT 11 - SAMPLE AGREEMENT
EXHIBIT III - MAINTENANCE SCHEDULES AND MAPS
ATTACHMENTS
A PROPOSER' S CERTIFICATION, PROPOSAL ITEM PRICING
B REFERENCES
C PROPOSER' S STATEMENT
D NON- COLLUSION AFFIDAVIT
E NON- LOBBYING CERTIFICATION
F NON- DISCRIMINATION CERTIFICATION
G SUBCONTRACTOR DESIGNATION FORM
2 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE - 37 RFP# 25- 058 5/5/2026
III CITY OF SANTA ANA
I. BACKGROUND
Incorporated in 1886, Santa Ana, a Charter City, established a Council- Manager form of government in 1952. The City Council is composed of seven members; the Mayor elected at large and six Council members elected by ward, who appoint the City Manager, City Attorney and Clerk of the Council. The City of Santa Ana ( City) is a full- service City with a diverse population of approximately 335, 000.
The City' s eleven agencies provide all the traditional municipal services, as well as water utility, library system, 20-acre zoo, City Jail, Police Department, and contracts with the Orange County Fire Authority for provision of fire services. The City employs 1, 178 authorized full-time positions and has an annual citywide budget is $ 646 million, including the General Fund budget of$ 316 million.
The City of Santa Ana is located 10 miles inland from the Pacific Ocean, 33 miles southeast of Los Angeles and 90 miles north of San Diego. The City, which is the county seat of Orange County, encompasses an area of approximately 27 square miles and is the 11th largest by population in California.
For more information, please visit https://www.santa- ana.org II. OVERVIEW OF PROJECT
The City of Santa Ana (City) is seeking proposals from qualified firms and organizations Proposers) to provide landscaping maintenance and irrigation systems maintenance of street medians and public right-of-way amenities, vacant lots/ parcels, slopes, channels, and easements. See EXHIBIT I for complete Scope of Services.
The term "Vendor", "Proposer", " Firm", " Consultants", and " Contractor" shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals ( RFP).
III. MANDATORY PRE-PROPOSAL MEETING
A mandatory virtual pre- proposal meeting will be held on the date and time specified on the cover page of this RFP. Proposals will only be accepted from respondents that attended the mandatory meeting.
Failure to attend this meeting shall result in your firm being disqualified from proposing Meeting Link:
https://zoom. us/i/ 98704388674? pwd=mNghAhildyrUAJIAWC13bQgvbsacGF. I The meeting will include a detailed discussion of the project, route schedule, posting programs etc. All questions shall be required to be submitted in written form. After the pre- proposal meeting, City will respond to pre- proposal attendees by e- mail to written questions or requests for clarifications. At a minimum the Contractor Operation/ Field Supervisors are required to attend this meeting.
3 City CouncilMEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE— 38 RFP# 25- 058 5/5/2026 9) CITY OF SANTA ANA
IV. TERM OF AGREEMENT
The anticipated term of the agreement is for an initial period of three (3) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for two ( 2) additional one ( 1) year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five ( 5) years.
The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required bonds and insurance documents. The anticipated service start date is tentatively scheduled for July 1, 2025 as determined by the City upon appropriate approvals.
Usage is not guaranteed. Execution of an agreement between the City and successful firm( s) and/ or individual( s) does not guarantee work throughout the duration of the contract period.
Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required.
V. MINIMUM QUALIFICATIONS
Proposers not meeting the minimum requirements may be deemed non-responsive. 1) Contractor must have been in business continuously for the most recent five ( 5) years prior to the date of this RFP.
2) Minimum three ( 3) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP.
3) The Contractor shall, prior to award of contract and without additional expenses to the City, possess all licenses and permits required for the performance of the work required by this contract, including but not limited to a valid California Class C- 27 — Landscaping Contractor's License.
VI. RESPONSE TO RFP
A. SUBMITTAL INSTRUCTIONS
It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City' s Bid Management System, PlanetBids. No other form of submittal will be accepted.
PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an a- bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at:
hftp://www.planetbids.com/ lportal/ portal. cfm? CompanvlD=20137.
Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer 4 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE— 39 RFP# 25- 058 5/5/2026 1' CITY OF SANTA ANA
to successfully submit an electronic proposal shall be at the Proposer's sole risk and no relief will be given for late and/ or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at ( 818) 992- 1771. Questions of an operational nature may be directed to the City' s assigned Buyer.
Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline.
Proposals shall NOT be sent via telegraphic, electronic, or facsimile means.
All notifications, updates and addenda will be posted online on PlanetBids at https://www.planetbids.com/ portal/ portal. cfm? CompanylD=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal.
B. COMMUNICATION / CONTACT WITH CITY STAFF
Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Buyer(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City's Bid Management System, PlanetBids.
The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s).
C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above ( if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP.
Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the "Addenda/ Emails" tab.
General process questions may be directed to the following:
Jacques Lam
Buyer
Email: jlam@santa- ana.org
D. EXCEPTIONS
Requests submitted for City' s consideration of proposed terms and conditions, including modifications to the City' s RFP and/ or Contract terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the 5 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 40 RFP# 25- 058 5/5/2026 i
r
CITY OF SANTA ANA
Proposer be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City' s terms and conditions will be discussed at that time. The City will not accept any requests after the deadline for questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, RFP, and insurance and indemnification terms and conditions.
E. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City's PlanetBids system, https://www.r) lanetbids. com/ portal/ portal.cfm? CompanvlD= 20137.
Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation.
F. UNDERSTANDING PROPOSAL
It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Contract Document shall be submitted to the City by the deadline to submit requests for information or clarification/ questions set forth herein.
G. PROPOSAL CONTENTS
Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged.
1. Statement of Qualifications ( SOQ)
SOQ must include a Table of Contents and be limited to a maximum of 20 pages excluding City's required Certifications listed in Section VIII below; Proposal Cover Letter, section dividers, table of contents, front/back cover pages). The page limitation includes all appendices, attachments, and supplemental information. Additionally, SOQ must include the following:
a. Cover Letter
Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity.
Cover Letter shall not exceed one page.
Cover letter must be addressed to the following City Project Manager:
6 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE— 41 RFP# 25- 058 5/5/2026 f.
CITY OF SANTA ANA
Arturo Rodriguez, Assistant Public Works Maintenance Manager City of Santa Ana - Public Works Agency
220 S. Daisy Avenue
Santa Ana, CA 92703
b. Services Provided
A description of proposed services to be provided and how they meet the needs of the City as described in Exhibit I - Scope of Services.
c. Agreement Statement
Proposal shall include a statement outlining your concurrence or reference to concerns previously submitted with any and all provisions as contained in EXHIBIT II - Sample Agreement of this RFP ( if any).
d. Firm and Team Experience
Proposal shall include a profile of the firm' s experience including the following:
i. A general description of the firm, including size and number of employees working directly with the City on this agreement.
ii. Firm' s nearest address serving the City of Santa Ana and headquarters address.
iii. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement. The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview. iv. Resumes for all key staff proposed describing relevant experience. e. Proposed Work Plan
Proposal shall include a statement demonstrating the firm' s understanding of the Scope of Services.
Additionally, proposed work plan shall include Proposers':
i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration ( if any);
iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables, implementation plan, and timeline. f. References: Attachment B- References shall be submitted for similar projects performed for state and/ or similar government clients.
2. Cost Proposal
All Proposers are required to submit a fixed rate fee with their Cost Proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves 7 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 42 RFP# 25- 058 5/5/2026 I
CITY OF SANTA ANA
the right to negotiate compensation and/ or payment schedule prior to award of any resulting agreement. When applicable, if providing hourly rate sheets, Proposer shall not include rate ranges or averages.
The City shall not provide reimbursement for travel- related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/ delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer's cost proposal fee structure.
Any language related to travel reimbursement shall be stricken from the document by the City and if not stricken, shall be deemed invalid.
Proposals shall be valid for a minimum of one hundred eighty ( 180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City.
Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed pricing adjustment for follow-on renewal periods shall be submitted to the City Representative in writing at least ninety ( 90) days prior to the new Agreement term. The City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not to exceed the Bureau of Labor Statistics Consumer Price Index ( CPI) data as follows:
Los Angeles-Long Beach-Anaheim, CA; All Urban Consumers; Not Seasonally Adjusted; annualized change comparing the most recent month' s reported data to the same month of the prior year. (This information may be found on the U. S. Department of Labor's website at www.bls. gov.)
H. PROTEST PROCEDURES
Only respondents who have actually submitted a proposal may file a " protest" to an RFP with the City's Purchasing Department. In order for a Proposer's protest to be considered valid, the protest must:
1. Be filed in writing before 5: 00 p. m. of the 5th business day following the posting of RFP Results/ Notice of Intent to Award on the City' s online bidding system;
2. Clearly identify the specific irregularity or accusation;
3. Clearly identify the specific City staff determination or recommendation being protested;
4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and
5. Include all relevant, supporting documentation with the protest at time of filing.
If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid, the City's Purchasing Manager, or other designated City staff member, shall review the basis of the protest and all relevant information. The decision from the Purchasing Manager, or her/ her designee, is final and no further appeals will be considered. 8 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 43 RFP# 25-058 5/5/2026
E) CITY OF SANTA ANA
VII. CERTIFICATIONS (ATTACHMENTS)
In addition to the SOQand Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package:
Attachment A: Proposer' s Certification and Proposal Item Pricing Attachment B: References
Attachment C: Proposer's Statement
Attachment D: Non- Collusion Affidavit
Attachment E: Non- Lobbying Certification
Attachment F: Non- Discrimination Certification
Attachment G: Subcontractor Designation Form
The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise.
PLEASE NOTE:
All forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Proposer.
City will not waive notarization requirement when applicable on any of the required attachments.
Vill. REFERENCES
Contractor shall provide three( 3) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Contracts listed must have a minimum award amount of $200,000 in order to be used as references. Use ATTACHMENT B— References. The respondent grants permission for the City to contact any individuals listed as references.
City may disqualify a Proposer if:
References fail to substantiate Proposer's description of services and deliverables provided; or
References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or
City is unable to reach the point of contact with reasonable effort. It is the Proposer' s responsibility to inform the point of contact(s) of normal City working hours.
IX. MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages:
9 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE— 44 RFP# 25-058 5/5/2026 f
CITY OF SANTA ANA
MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:
Commercial General Liability( CGL): Insurance Services Office Form CG 00 01 covering CGL on an " occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $ 1, 000, 000 per occurrence and $ 2, 000,000 aggregate.
any
Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 auto), with combined single limits of$ 1, 000, 000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $ 1, 000, 000.
Workers' Compensation ( WIC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $ 1, 000, 000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees.
If Contractor maintains broader coverage and/ or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/ or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations.
2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City.
3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer' s limits of liability.
5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non- renewed by the carrier, or materially changed except after thirty( 30) days prior written notice has been given to City. Ten ( 10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to nonpayment. 10 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE— 45 RFP# 25-058 5/5/2026 r
CITY OF SANTA ANA
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: ( Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M- XX, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements ( or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them.
City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least three 3) years after completion of work.
3. If coverage is canceled or non- renewed, and not replaced with another claims- made policy form with a retroactive date prior to the contract effective date, Company must purchase extended reporting" coverage for a minimum of three ( 3) years after completion of work.
Subcontractors
Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
X. SELECTION PROCEDURES & CRITERIA
A. Evaluation: The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below. 11 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 46 RFP# 25-058 5/5/2026 e
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B. Scoring Criteria: Proposers will be ranked by the review committee based on the following criteria:
CATEGORY POINTS
Responsiveness to RFP
Proposal' s compliance with the requirements of this RFP.
Scope of Services offered including ability to provide optional services.
The value to any new and/ or innovative product or service 15 suggestions or other new ideas and enhancements.
Ability to meet performance schedule
Experience of Firm and Personnel
The experience, resources, and qualifications of the firm and individuals assigned to this account, including manager, supervisor 35 and assigned staff.
Proposed Pricing
50 Reasonableness of Cost
References
References that are similar in size and project scope to the City. PASS/ FAIL
TOTAL POSSIBLE SCORE
100
Before interviews—ifheld
Interviews
The City reserves the right to conduct interviews with the highestrated firm( s). In the event the City does perform an interview process, 20 the following is the maximum number of additive points that may be applied to the proposal score. Total possible score may exceed 100 points.
C. Rankings: A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the contract to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above.
D. Interviews: The review committee may invite the proposers to interview. If invited to interview, Proposers must be prepared to include key personnel in the interview and/ or presentation.
The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into a contract without 12 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 47 RFP# 25-058 5/5/2026 0t
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holding interviews, or further discussions. If interviews are held, up to a maximum of three proposers will be invited for the interviews based on final proposal score.
E. Selection: The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be considered non- responsive and may be rejected.
The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Proposers to the City Council or City Manager for award of contract, as appropriate.
XI. WITHDRAWALS
Proposers are responsible for verifying all prices and information before submitting a proposal.
Prior to the proposal due date, the Proposer or Proposer's representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible.
XII. GENERAL TERMS AND CONDITIONS
A. AMERICANS WITH DISABILITIES ACT
The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (" ADA"), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any contract entered into by the awarded Contractor ( or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph.
B. CITY BUSINESS LICENSE
The selected proposer must obtain a City of Santa Ana Business License prior to the execution of a contract and must provide a copy to the Buyer assigned to this RFP. The awarded party shall maintain a current business license throughout the term of the resulting contract. Procedure to obtain a City of Santa Ana Business License is available by contacting the Finance and Management Services, Business Tax Office at ( 714) 647- 5447 or on the City' s website: www.santa-ana. orq
C. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal.
D. CONFLICT OF INTEREST
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to the Contractor; the Contractor's employees, agents, and Subcontractors associated with 13 City CouncilMEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 48 RFP# 25-058 5/5/2026 e
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accomplishing work and services hereunder. The Contractor's efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City.
Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest.
No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded a Contract for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Contract. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Contract.
E. CONTRACTOR' S EXPENSE
Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Precontractual expenses are not to be included in the cost proposal. Pre-contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre- proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the contract.
Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, and parking while on City sites during the performance of work and services under this Contract.
F. CONTRACTOR' S PROJECT MANAGER/KEY PERSONNEL
Except as formally approved by the City, the key personnel identified in Contractor' s proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor' s Project Manager and key personnel under the awarded contract. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded contract. The City shall review and approve the appointment of the replacement for the Contractor' s personnel. Said approval shall not be unreasonably withheld.
Standards of Conduct: Contractor' s personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, other team members and staff within the City.
G. COST PROPOSAL
The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal. 14 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 49 RFP# 25-058 5/5/2026
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H. DATA RETENTION
Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City.
All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract.
All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.
I. DRUG- FREE WORKPLACE
The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the contract or both, and the Contractor may be ineligible for award of any future City contracts.
J. EXAMINATION
Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City's objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated.
Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager's attention as soon as possible so that corrective addenda may be furnished to prospective Proposers.
Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected.
K. EXECUTION OF AGREEMENT
Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II - Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty ( 30) days after being notified of selection under this RFP, the City reserves the right to disqualify them without any further obligation
L. FISCAL NONFUNDING CLAUSE
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty ( 30) days 15 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 50 RFP# 25- 058 5/5/2026
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before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City.
M. INDEPENDENT CONTRACTOR
Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City.
Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers' compensation or other fringe benefits of any kind through City.
N. JOINT OFFERS/SUBCONSULTANTS
Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub- consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture.
Should the use of sub-consultants be offered, the Proposer shall provide the same assurances of competence for the sub- consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The proposer is responsible for all the actions taken by their sub- contractor.
The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor( s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors.
O. LITIGATION STATUS
Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer' s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.
P. NEGOTIATIONS
The City reserves the right to negotiate final contract terms with any Proposer selected, including but not limited to pricing, hourly labor rates and disposal charges. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor's proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the awarded Contractor' s proposal, and the awarded Contractor's proposal. Specific exceptions to this general rule may be noted in the final executed contract.
Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded 16 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE— 51 RFP# 25-058 5/5/2026 r.
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successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP.
Q. NON- PAYMENTS
Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty ( 30) working days to cure the alleged breach.
R. OWNERSHIP OF DOCUMENTS
The City has permanent ownership of all directly connected and derivative materials produced under this contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City.
S. PARKING
The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City.
T. PROFESSIONAL STANDARDS
Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City's Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee.
Contractor acknowledges that City locations consist of public- use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel.
U. PROJECT MANAGER
The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement.
V. PROPOSAL VALIDITY
Services, pricing, and warranties indicated in a Proposer's Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal.
W. PUBLIC AGENCIES
Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Contract, subject to Contractor' s acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency.
X. PUBLIC RECORDS
Proposals will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly 17 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 52 RFP# 25-058 5/5/2026
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label all or part of a proposal as" CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.
Y. SUBCONTRACTORS
Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor's obligations. Any Subcontractor proposed after award of contract must be approved by the City before commencement of work.
The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non- performance of any or all Subcontractors.
XIII. ADDITIONAL TERMS AND CONDITIONS FOR PUBLIC WORKS PROJECTS A. PREVAILING WAGE
The Director of the Department of Industrial Relations of the State of California has ascertained the prevailing rate of per diem wages in dollars, based on a working day of eight hours, for each craft or type of worker or mechanic needed to execute any construction or maintenance contract, which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http://www.dir.ca.gov/ ( General Prevailing Wage determination made by the Director of Industrial Relations / Pursuant to California Labor Code Part 7, Chapter 1, Article 2, Section 1770, 1773 and 1773. 1).
Contractor is required to pay the prevailing wage rate referred to above and is responsible for selecting the craft/classification of workers which will be required to perform this service in accordance with the Contractor's method of performing the work. Pursuant to Section 1775 of the Labor Code ( State of California) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rates for any public work done under this Contract or by any subcontractor.
Prevailing Wage Compliance and Monitoring
Contractor is aware of the requirements of the California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirement on " public works" and " maintenance" projects. Since the services are being performed as part of an applicable " public works" or " maintenance" project, as defined by Prevailing Wage Laws and since the total compensations is $ 1, 000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement/Contact. Contact shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the 18 City CouncilMEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE— 53 RFP# 25- 058 5/5/2026
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Contractor' s principal place of business and at the job site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
B. DIR REGISTRATION
This project is a public work and subject to the following: No contractor or subcontractor may be listed on a bid proposal for a public works project ( submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 with limited exceptions from this requirement for bid purposes only under Labor Code section 1771. 1( a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors are further cautioned that certified payrolls shall be submitted electronically directly to the Department of Industrial Relations.
C. CAL-OSHA VEHICLE REGULATION
All vehicles must meet California Motor Vehicle and Cal-OSHA regulations and all other applicable codes required for vehicle use on the roads or highways in the state of California.
D. QUALITY ASSURANCE
Contractor shall provide laborers and supervisors who are thoroughly familiar with the type of construction involved and materials and techniques specified.
E. CONSTRUCTION WASTE MANAGEMENT
Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste . and non- usable material resulting from the work under this Contract and shall be disposed of at the completion of each work day by the Contractor. Hazardous waste must be disposed of in accordance with the Resource Conservation and Recovery Act and all other applicable federal, state, and local laws and regulations.
F. CHEMICALS
Handling and delivery of all materials must comply with all local, State, and Federal safety regulations and must maintain appropriate hazardous material transportation and handling certifications and licensing as applicable.
G. SAFETY PROGRAM REQUIREMENTS
Work Site Safety shall be as defined by the Standard Specifications and these special provisions:
Contractor shall be solely responsible for ensuring that all work performed under the contract is performed in strict compliance with all applicable Federal, State and local occupational safety regulations. Consultant/Contractor shall provide at its expense all safeguards, safety devices and protective equipment, and shall take any and all actions appropriate to providing a safe Project site.
The following is required in addition to the requirements of the Standard Specification:
a. Contractor shall train all employees, or subcontractor personnel in the work practices necessary to safely perform his or her job. 19 City Council MEDIAN AND RIGHT OF WAY LANDSCAPING 19 – MAINTENANCE- 54 RFP# 25-058 5/5/2026 CITY OF SANTA ANA t
b. Contractor shall identify all known potential hazards related to the work performed and train all employees and subcontractor personnel on how to handle the potential hazards.
c. Contractor, their employees and subcontractors shall follow all safety rules and safe work practices.
d. Contractor will immediately notify the City of any significant and/ or unusual hazards found during the course of work.
e. Contractor shall submit copies of Safety Data Sheets ( SDS) for all hazardous materials to be utilized on site in the performance of work. f. Contractor is solely responsible for the legal disposal of hazardous waste generated in the performance of their work.
Safety Indemnification: To the extent allowed by law, the Contractor agrees to defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all investigations, complaints, citations, liability, expense including defense costs and legal fees), claims and/ or causes of action for damages of any nature whatsoever, including but not limited to injury or death to employees of the Contractor, its subcontractors or City, attributable to any alleged act or omission of the Contractor or its subcontractors which is in violation of any Cal OSHA regulation. The obligation to defend, indemnify and hold harmless includes all investigations and proceedings associated with purported violations of Section 336. 10 of Title 8 of the California Code of Regulations pertaining to multi- employer work sites. The City may deduct from any payment otherwise due the Contractor any costs incurred or anticipated to be incurred by the Agency, including legal fees and staff costs, associated with any investigation or enforcement proceedings brought by Cal OSHA arising out of the assigned work.
H. OTHER SAFETY REQUIREMENTS
Contractor shall take all reasonable precautions, as directed by the City, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect City property and adjacent property. Damages to properties caused by Contractor's negligence shall be repaired at no cost( both labor and material) to the City.
Contractor is responsible for advising and ensuring compliance by Contractor's employees with all applicable environmental and hazardous materials handling laws and regulations.
Contractor shall provide City a full report of damage to City property and/ or equipment by Contractor' s employees. All damage reports shall be submitted to the Site Coordinator within twenty-four (24) hours of occurrence.
Contractor shall provide, erect, and maintain all warning devices( i. e., barricades, cones, etc.) as required or necessary to ensure the safety of the public, City, and Contractor's employees.
I. SPILL LIABILITY
The City does not assume liability for spills or other releases of hazardous wastes which are caused by the negligence of the contractor once hazardous waste materials are in the possession of the contractor or transported off site.
J. RECORDKEEPING AND REPORTS
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Contractor is required to provide upon request, detailed data and information required by the City. Information may include: generator EPA ID, contractor EPA ID, generator name, waste description, manifest number and line number, date waste shipped, disposal and recycling facilities utilized, final disposal method utilized, quantity shipped ( pounds), waste profile number, and any additional information requested.
All records and reports shall be available in electronic ( including Excel, Word, and PDF Format) and hard copy format at all times during the term of the contract.
XIV. AWARD OF AGREEMENT
Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final contract terms.
A. EXECUTION OF AGREEMENT
A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. " Proposer" will hereinafter be referred to as " Consultant" or " Contractor" in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved.
XV. IMPLEMENTATION
A. KICK-OFF MEETINGS
The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling.
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EXHIBIT I
SCOPE OF SERVICES
Contractor shall perform services as set forth below and furnish all labor, equipment, materials, and supervision to perform landscape maintenance as described herein including, but no limited to, the following:
I. GENERAL REQUIREMENTS
1. Compliance with Applicable Laws and Regulations
a. Contractor shall perform all requirements under and in strict observance of and compliance with all applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements.
b. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act OSHA) and as it may be amended or updated throughout the term of this contract. 2 All locations and quantities are subject to change at any time in order to respond to unforeseen situations that may arise.
a. City will provide Contractor with as much advance notice as reasonably possible to allow Contractor to adjust schedules and workforces accordingly.
3. Oversee workforces to ensure that work is being performed with all due diligence, quickly, and thoroughly and for all the designated work area.
4. Perform scheduled and random checks with Project Manager or designee to ensure that all work is being performed satisfactorily.
5. Provide courteous interaction, direction, information, and referrals to all visitors, property owners, Police Officers, other City employees, or related agencies.
6. Anticipated Service Levels
a. Provide the required number of laborers, technicians, supervisors, and workers as specified below and throughout these specifications.
i. The City has determined these are the required staffing levels necessary to accomplish all of the work requirements within the allotted hours as indicated in the specifications.
b. Provide four (4) crews ( 12 laborers) each day ( Monday — Friday) for scheduled work.
i. Contractor shall provide two ( 2) Irrigation Technicians as well as to conduct daily maintenance, troubleshooting, repairs and necessary work to ensure 22 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 City Council 19 – 57 5/5/2026
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irrigation systems are operating properly.
c. From time-to-time and site-to- site, more workers will be needed and Contractor must provide additional workers at the rates stated in Attachment A for services requested by the Project Manager or his/her designee.
d. City reserves the right to adjust the staffing levels based on the available budget allocated each year as part of the City' s annual budget process.
II. LANDSCAPE MAINTENANCE CREWS
1. Landscape Maintenance Crews shall be responsible to clean and maintain medians by removing weeds, trash, debris, mowing were applicable and other associated landscaping duties in order to maintain medians in a clean and attractive state. 2 Contractor to provide four (4) Crews as follows:
Crew size = Three (3) Laborers ( 12 laborers total)
3. Provide the necessary labor, materials and equipment to remove weeds from all medians, linear parks, sidewalk areas, planters, and public lots.
4. Provide the crews daily. The assignments may change during the day to respond to urgent requests.
a. Homeless camp debris removal may occur several times a week.
5. Remove by hand or mechanical means, all weeds from medians, sidewalk and street curb joint.
6. Remove the trash encountered in areas immediately adjacent to street medians including gutters, storm drains, culverts, and bike lanes.
7. Maintain and clean the tree wells to enhance appearance and cleanliness of City parkway tree wells by removing weeds and litter.
a Remove all unwanted natural or environmental materials, including, but not limited to:
a. Bio- waste,
b. Hypodermic needles,
c. Dirt,
d. Silt,
e. Feces,
f. Soot, and
g. Weeds
9. Clean, cut, clear, and remove weeds and remove of light-to-medium amounts of trash by using hand- held equipment like weed eaters, rakes, brooms, and leaf blowers. a. Leave no piles, or residue with rake marks.
b. Sidewalk surface shall be clean of leaves, litter, and dirt. 23 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25-058 City Council 19 – 58 5/5/2026
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10. Crew must be self-directed and report directly to the main office of Contractor.
11. Crew must be " on- call" and carry a dedicated cell phone and be available during normal business hours on all workdays.
12 The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, and posted signs at all work sites and dispose of same in a lawful manner per contract requirements at the Contractor's expense.
la All trash and debris shall be removed from all worksites the same day.
14. The Contractor shall rake, hand remove, or vacuum leaves that are not absorbed by planting.
a. This shall be done as often as required to maintain a neat appearance, or prevent plants from being smothered by seasonal leaf drop at least weekly or as directed by Projects Manager or designee.
15. After heavy windstorms, the entire contract area shall be cleaned of litter, fallen branches, etc.
a. Contractor shall respond to calls from Projects Manager or designee immediately. b. Contractor shall patrol all areas during heavy windstorms for trees down, fallen branches, hanging branches, debris, and other potential hazards.
16. The Contractor shall keep sidewalks and all paved areas in the medians and under overpasses swept and cleaned of any debris, weeds, dirt or soil. a. Tree wells shall be maintained weed free.
17. Additional duties that may be required of the Median Crew may include the following:
a. Clear catch basins during winter rain and storms,
b. Fill sandbags,
c. Remove extra trash and debris generated by special events, d. Remove litter and vegetation at City- owned parcels, e. Remove homeless camp debris, and
f. Assist street sweepers in debris removal during weather events, such as wind or rain.
III. IRRIGATION TECHNICIAN
1. Provide two( 2) Irrigation Technicians to perform daily inspections and routine irrigation systems repairs.
2 The Irrigation Technician shall physically inspect ( by manual or semi- automatically running the Controller) the operation of all systems weekly. a. The Irrigation Technician shall maintain all sprinkler systems in such a way as to guarantee proper coverage and full working capability, and make whatever adjustments are necessary, including but not limited to:
i. Adjustment of heads or inserts, or
ii. Replacing of inserts, etc., to prevent excessive over spray/ runoff into street right-of-ways or other areas not intended to receive irrigation over 24 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25-058 City Council 19 – 59 5/5/2026
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spray/ runoff
b. A visual inspection of all irrigated areas shall occur, more often, but not less than one time per week.
i. All areas receiving marginal coverage shall be irrigated by a portable irrigation method. The Irrigation Technician shall furnish all hoses, nozzles, sprinklers, etc., necessary to accomplish this supplementary irrigation. ii. Care shall be exercised to prevent waste of water, erosion, and/ or detrimental seepage into existing underground improvements or structures
3. The Irrigation Technician shall turn off irrigation system during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of horticulturally acceptable maintenance practices as determined by the Projects Manager or designee.
a. When the Projects Manager or designee acknowledges the necessity to turn on the water once again, all controllers shall be activated within twenty-four( 24) hours. b. After 24 hours, the Projects Manager or designee at his discretion may elect to activate the controllers with City forces and deduct estimated time plus overhead from the Contractor's monthly invoice.
4. Contractor shall submit a monthly irrigation report to the Projects Manager or designee.
a. The report shall be of the format required by the Projects Manager or designee and shall include, but not be limited to:
i. Controller location,
ii. Address, type of controller,
iii. Number of stations,
iv. Schedule, and run times for each station, turf, ground cover or shrub irrigation,
v. Condition of site, and
vi. Repairs made for each station.
5. Irrigation Technician shall maintain a log at each controller location.
6. Irrigation Technician shall provide efficient use of water at all times. a. The controllers shall be programmed and monitored to maintain adequate moisture, optimal for growth and appearance, while eliminating excessive runoff. i. Adequate soil moisture shall be determined by:
1. Visual observation, plant resiliency, and turgidity,
2. Rxamining cores removed by soil probe,
3. Moisture sensing devices, and
4. Programming irrigation controllers accordingly
ii. Considerations must be given to:
1. Soil texture,
2. Structure,
3. Porosity,
4. Water holding capacity,
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5. Drainage,
6. Compaction,
7. Precipitation rate,
8. Runoff,
9. Infiltration rate,
10. Percolation rate,
11. Evapotranspiration,
12. Seasonal temperatures,
13. Prevailing wind condition,
14. Time of day or night,
15. Type of plant and root structure
7. Irrigation Technician shall be responsible for and bear the cost of service and repair to all irrigation components from the remote control valve, downstream (including the remote control valve).
a. The responsibility includes, but is not limited to:
i. The remote control valve,
ii. Flow sensors,
iii. Lateral lines,
iv. Fittings,
v. Risers,
vi. All sprinkler heads, and
vii. Drip irrigation components
8. Monitoring Systems: Irrigation Technician shall weekly inspect the irrigation systems for broken and clogged heads, malfunctioning or leaking valves, or any other condition, which hampers the correct operation of the system.
a. Authorization must be obtained from the Project Manager or designee before proceeding with work not covered under normal maintenance work and the malfunctioning sprinkler system area shall be irrigated by a portable irrigation method until all authorized repairs have been completed to the Project Manager or designee' s satisfaction.
b. Each irrigation controller(s) and system shall be checked weekly for proper water scheduling and coverage.
c. Make all necessary adjustments to heads, which throw onto roadways, walkways, windows, or out of intended area of coverage.
d. Irrigation Technician shall clean and adjust sprinkler heads as needed for proper coverage.
e. Each system shall be manually operated at the irrigation controller and observed on a bi- monthly basis.
f. Controllers shall be programmed to water during nighttime hours between approximately midnight and 7: 00 a. m.
i. No watering shall occur during the daytime unless associated with irrigation check/ repairs or with prior approval by the Projects Manager or designee.
9. Irrigation Technician shall provide irrigation personnel fully trained in all phases of landscape irrigation systems operation, maintenance, adjustment, and repair. a. This is to include:
i. Diagnosis and repair of controllers,
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ii. Valve wires,
iii. Control valves,
iv. Lateral lines,
v. Gate valves,
vi. Main lines,
vii. Strainers,
viii. Pressure regulators,
ix. Backflow devices,
x. Moisture sensors,
xi. Master valves, and
xii. Electric pedestals.
b. Irrigation Technician shall maintain an adequate stock of medium and high usage items for repair of all irrigation systems.
10. Automatic controllers and/ or enclosures shall be locked while unattended.
11. All controller enclosures must be painted in approved colors, as needed, to prevent rusting and maintain good appearance.
a. System Maintenance: Once a year during the month of March, Irrigation Technician shall:
i. Wipe down the equipment in the irrigation controller cabinet to remove all dust and dirt,
ii. Clean all electrical connections,
iii. Install bait traps for control of ants,
iv. Replace batteries as required,
v. Clean and remove intruding soil in valve boxes and
vi. Replace gravel, as originally specified
12. Repairs made to the irrigation system must be made in accordance with the system' s original design with products equal to or higher quality than currently provided. a. Workmanship shall be performed in accordance with industry standards.
13. Irrigation Technician shall be responsible for regular monitoring of all systems and correcting for:
a. Coverage,
b. Adjustment, and
c. Clogging of lines and other sprinkler components.
14. All irrigation systems shall be inspected and adjusted on a weekly basis or more frequently as required, considering the water requirements of each remote control valve.
a. A written irrigation tracking sheet indicating the system location, date inspected, and watering schedule shall be submitted to the Projects Manager or designee at the end of each week.
15. Irrigation Technician shall observe and note deficiencies occurring from the original design of facilities and review these findings with the Projects Manager or designee so necessary improvements can be considered.
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f
CITY OF SANTA ANA
16. All leaking or defective piping, valves, or other system components shall be repaired within twenty-four( 24) hours of detection.
17. Contractor will keep system in operation by valve or head adjustment to keep all systems operating at manufacturer's recommended operating pressure. a. This shall be accomplished by valve throttling pressure gaging. i. The valves should be throttled to prevent sprinkler heads from fogging, allowing droplets for effective watering.
b. The Projects Manager or designee may request a coverage test to evaluate proper settings, timing, usage, or maintenance of system
18. Contractor shall be responsible for periodic inspection of surface drains located within the landscaped areas.
a. These drains shall be checked to assure proper functioning. b. Remove any debris or vegetation that might accumulate at the inlet and prevent proper flow of water
IV. TRASH REMOVAL AND DISPOSAL:
1. The trash likely to be encountered during the course of cleaning includes but is not limited to:
a. Litter,
b. Trash,
c. Bio-waste and hypodermic needles,
d. Plastic and cardboard containers,
e. Plywood,
f. Wsed lumber,
g. Discarded furniture, and
h. Small appliances, toys and other household items
2 Remove and dispose of items listed above according to all applicable laws, codes, and requirements.
3 Note that trash removal is incidental to weed removal by either crew. It is included so that the areas looks clean after the weed removal work is completed.
4. Trash removal and disposal will be at the Contractors expense and must be included in the hourly price.
V. OPTIONAL AS-NEEDED: WEED ABATEMENT , DEBRIS REMOVAL , WEED SPRAYING
SERVICES
1. Crew Size: varies depending on need; City estimates, but does not guarantee or imply guarenteed hours per year for City-requested optional as- needed services. 2 All property ( lots, channels, easements, alleys) designated by the City Projects Manager or Inspector and assigned to the contractor for weed abatement and cleaning 28 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 City Council 19 – 63 5/5/2026
1 CITY OF SANTA ANA
shall be thoroughly cleaned of all weeds, grass, noxious growth, tree volunteers/shooters, trash, and rubbish in the following manner:
a. These as needed cleaning and services will be compensated at the regular hourly rate on the appropriate Price List item.
i. All associated debris will be disposed of by Contractor and billed as an appropriate line item.
b. All vegetation ( weeds, grass) shall be cut or mowed to a height of not more than two ( 2) inches above the ground.
i. Vegetation cut or mowed shall be removed from the site. c. Trees with low hanging branches shall be trimmed to allow 7 feet of vertical clearance, as needed.
d. Trees, hedges, bushes and/ or vines shall be trimmed back to property line as to not obstruct the public right of way, as needed.
e. City will issue a work order request for such work to be performed. f. Erosion control wattles ( devices made of straw or wood) installed around the perimeter of fenced properties, shall be removed to allow for proper cleaning along the interior and exterior of the fence line.
i. Once cleaning is completed, Contractor shall replace wattles along the interior perimeter of the lot or as directed to by Projects Manager g. Removal and disposal of trash shall be billed as a separate line item. Pricing must be included in Attachment A.
i. These services include, but are not limited to:
1. Removal of litter, vegetation, weeds, and construction debris
2. Clear catch basins during winter rain and storms
3. Fill sandbags
4. Removal of homeless camp debris and rubbish.
h. Contractor shall have the physical and technical ability, and sufficient staff to provide weed control and pesticide spraying as required by City. i. Weed and pesticide spraying shall be performed in accordance with all applicable state and local regulations and laws.
ii. Weed and pesticide spraying shall be charged to the City according to pricing in Attachment A. Pricing shall include all labor and material costs.
VI. OTHER PROVISIONS/ REQUIREMENTS
1. Contractor Data Entry for Maintenance Work
a. The City uses a public reporting APP ( mySantaAna), or other designated APP, to record all work performed.
b. The Contractor will be required to utilize the City' s computerized system (APP), or other system, to record ALL maintenance work performed for this contract. c. The City will provide training and instruction to the Contractor on the use of the APP.
d. The Contractor will be required to obtain a cellular/Wi- Fi enabled electronic device, 29 MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 City Council 19 – 64 5/5/2026
CITY OF SANTA ANA
cellular phone for each crew, to perform the required data entry in the field. i. The Contractor will be solely responsible for maintaining the device in working order to complete the required data entry for the City. e. The Contractor will be required to obtain a cellular internet data plan cost using one of the following carriers:
i. AT&T wireless,
ii. Verizon,
iii. T-Mobile or
iv. Sprint
2 Maintenance Function Checklist and Reports
a. Daily Attendance Sign in Sheet: Provided by the Contractor on a daily basis by 7: 30 am, including the signatures of each laborer and crew assignment, date, and hours to be worked.
i. Contractor shall update the hours worked if any laborer leaves early. b. Daily Work Report: Prepared by Contractor on a daily basis and specifies the work performed; date performed; and labor, materials and supplies used, and amount of trash and debris collected ( measurement method to be agreed upon).
c. Weekly Report
i. Due: Monday of every week
ii. Contents: Ensure that the report contains all the required and approved content, which may include, but not limited to:
1. Description of work completed
2. Description of the actual inspection, observation, repair and/ or maintenance of landscaping, signage, lighting, streetscape, and graffiti
d. Report Guidelines:
i. Submit records in the time required, in the method required, and on the forms required.
ii. Include any pertinent information or backup documentation with your reports.
iii. Monthly payment will not be made until reports are received by City. e. Documentation
i. Digital Photo Sampler Report
1. Take a series of before-and-after photos of items, areas, or incidents that Contractor responds to as specified by City.
2. Maintain these photos electronically and make them available for inspection by City at any time.
3. Identify photos by location, description, etc. before or after, date and time of photo taken.
3. Meetings
a. General Guidelines
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i. Document all meetings and ensure corresponding action list is generated, initiated, and completed by the time required.
b. Attendees
i. Project Manager and/ or designee and Contract Supervisor must attend meetings, in person, with the Public Works management team. c. Operational Meetings
i. Purpose: To address issues regarding:
1. Upcoming events,
2. Blackout dates,
3. Scheduling; and
4. Other issues of concern
ii. Held on: Third Thursday of every month or as specified iii. Location: 220 S. Daisy, Santa Ana, CA 92703
d. Service Level Inspections
i. Provide an English- speaking Contract Supervisor to tour the contracted area with the Project Manager or his/her designee twice a month to determine compliance with the specifications and to discuss required work. ii. Contractor's Supervisor must be authorized to sign documents and/or effect changes to the work being performed.
4. Contractor Employees
a. Regarding all Contractor Employees:
i. Ensure that all Contractor employees performing work in conjunction with this project are always courteous, professional, competent, and do not cause any undue disturbances.
ii. Ensure any employee who is determined by the Project Manager or his/her designee to be incompetent, working inefficiently, disorderly, intemperate or otherwise objectionable is immediately removed from work under this agreement and replaced with a satisfactory replacement. iii. The City of Santa Ana is committed to a safe workplace. The Project Manager or his/her designee may direct Contract Supervisor to immediately remove any worker who is unfit for duty.
iv. Employees must present a neat, well- groomed appearance at all times. v. Perform the work while minimizing disturbance to the citizens, residences, and businesses.
vi. Workers must have basic knowledge, experience, skills and abilities in general labor, custodial maintenance, landscaping maintenance, cleaning, trash handling, landscape care and street safety procedures to perform the scope of work requirements in accordance with the specifications at all times.
1. Workers who do not demonstrate these capabilities shall be replaced at the request of the Project Manager or his/her designee.
5. Contract Supervisors and Laborers
a. Provide an English- speaking Contract supervisor and laborers who are fully trained and knowledgeable in all aspects of these requirements:
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i. Equipped with a working, fully-charged cellular phone, capable of taking and sending photos and emails, to enable immediate contact with Project Manager and/ or designee.
b. Contract Supervisor and laborers must demonstrate skills including, but not limited to the following:
i. Basic principles of supervision, directing, planning, controlling, training and appropriate safety procedures.
ii. Contract Supervisor must be able to tour the Area with a Project Manager or his/her designee on an as- needed basis for the purpose of determining compliance with these specifications or to discuss required work. iii. Contract Supervisor is responsible for ensuring the crews are accomplishing the scheduled work per the specifications.
6. Uniform and Safety Vests
a. Pay for and bear the maintenance cost of uniforms for all employees working on the project.
i. The uniforms must bear Contractor's company name.
b. The uniform must be worn as a complete unit and be fitted properly. ii. The uniform must be maintained in a clean and neat order with no rips, tears, or permanent stains present.
c. Must wear identification and appropriate safety vest at all times, which must be furnished by the Contractor.
7. Vehicles and Equipment
a. Ensure that all contractor vehicles and equipment used in performing work in conjunction with this project are:
i. Mechanically and operationally sound;
ii. Have well- maintained exteriors;
iii. Clean;
iv. Have well- organized tool racks;
v. Bear Contractor' s company name, which is to be visible on both sides of the vehicle;
vi. Have current California registrations and licenses
b. City of Santa Ana Public Works Agency authorized contractors will be required to have identification signage on all vehicles at all times while working in an official capacity for the City.
i. Such signage shall be of a professional manner and maintained neat in appearance, free of graffiti, easily identifiable and in sound condition. ii. All costs associated with the fabrication of such signage shall be borne by the contractor. Contact City Staff prior to ordering.
Signage Type and Material Shall Be:
Plastic with Magnetic Backing. Painted on Vehicle or similar (Taped Signs Not allowed).
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Such Signage Shall State:
Authorized Contractor
City of Santa Ana
Public Works Agency
and
Name of Contractor and Contractor Telephone Number
Signage Letter Minimum Size:
2- inches for: Authorized Contractor
City of Santa Ana
Public Works Agency
1- inch for all other information
c. Vehicles must have 360-degree operational warning lights or traffic notification light bars.
d. Have a suitable stake side compactor truck or trailer for hauling weeds, rubbish, and brush. Trucks should have sufficient capacity to minimize trips and maximize productivity; (typically a 2-ton capacity). The truck hall be equipped with an arrow board for lane closures.
e. Provide power and hand tools of sufficient quantity and quality to handle the job as specified. Examples of such tools are string trimmers (weed eaters), brush cutters, catch bags, sod cutters, loppers, handsaws, and various hand tools. f. Provide and assure usage of appropriate safety equipment as required by Cal/OSHA for all hand crews, including, but not limited to hearing protection, dust masks, helmets, boots, gloves, goggles, chaps, shin guards). g. Replace immediately, any equipment that does not meet the foregoing as may be determined by Project Manager and/or designee's sole discretion. h. Ensure that all crews, equipment, and trash are secure in vehicles at all times.
8. Place of Business
a. Maintain an office at a fixed location corresponding to current business license. b. Maintain an assigned telephone number under Contractor's personal name or the legal company name.
9. Traffic Controls
a. Maintain clear ingress and egress areas, sidewalks, vehicle travel lanes, driveways, and the like at all times unless immediate work prohibits such clearance
b. Inspect and identify any condition( s) that renders any portion of the areas under maintenance unsafe, as well as any unsafe practices occurring thereon and keep a log indicating date inspected and action taken.
c. Notify the Project Manager or his/ her designee immediately of any unsafe condition that requires major correction.
d. Cooperate fully with City in the investigation of any accidental injury or death occurring on the designated work areas, including a complete written report thereof to the Project Manager or his/her designee within five (5) days following the occurrence.
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e. Most work should be performed without obstructing the flow of traffic whenever possible.
i. If lane closure is required, abide by WATCH manual.
10. Performance during inclement weather
During periods of inclement weather, i. e. rain/wind; Contractor's workforce shall accomplish work not affected by such weather, i. e. litter pick up/spent blossom removal, preventative maintenance, etc.
a. Contractor shall stake and re-tie trees as required. b. Drains shall be checked and cleaned as necessary.
c. Contractor shall remove all branches and debris resulting from inclement weather.
d. Contractor may be required to perform additional clean- up tasks due to inclement weather.
11. Recycling
a. All organic waste ( including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be recycled through composting or processing for use as mulch.
i. Organic waste cannot be taken to the landfill.
b. The names and addresses of the licensed green-waste composting or processing companies, and haulers, along with the tonnages used and receipts, shall be provided to the Projects Manager or designee in a monthly written report and an annual written report.
12 Disposal
a. At least 100% of all landscape debris will be disposed of through a landscape material recycling center or reused in some manner.
i. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris from the operation as work progresses.
ii. The City shall not be responsible for the disposal. C iii. ontractor shall pay all disposal fees and provide documentation evidence of recycling to include location, tonnage, etc. on a monthly basis to the City. iv. Contractor shall dispose of all trash and debris.
v. Contractor shall dispose of all landscape debris through a landscape material recycling center.
vi. Contractor shall pay all disposal fees and submit a copy of receipt as part of the landscape monthly reports.
b. At no time is the Contractor permitted to use City dumpsters. la Damage Repair
a. All damage incurred by the Contractor's operations shall be repaired or replaced in kind and size at the Contractor' s expense.
b. Irrigation repairs shall be completed within twenty-four( 24) hours using approved materials.
c. Non-irrigation repairs shall be completed within seven ( 7) working days and shall be repaired using only pre-approved materials.
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14. Vandalism
a. Contractor shall be responsible for the labor to repair damaged landscaping caused by vandalism or vehicle accidents with material costs to be reimbursed by City.
i. The Contractor shall submit invoicing to establish cost of materials.
15. Holidays
City Observed Holidays
a. The designated Contractor holidays for this contract shall be:
i. New Year's Day
ii. Martin Luther King Jr. Day
iii. President's Day
iv. Cesar Chavez Day
v. Memorial Day
vi. Independence Day
vii. Labor Day
viii. Veteran's Day
ix. Thanksgiving Day Holidays
x. Christmas Day Holidays
16. Penalties and Fines
a. Failure to comply with specifications of contract or requests from the Projects Manager or designee and/or creating unnecessary delays, as determined by the Projects Manager or designee, may be cause for fines and penalties in the table below until said request(s) is completed.
i. This shall be deducted from routine monthly maintenance payments.
Table: Liquidated Damages
LN VIOLATION
Failure to perform required/ scheduled work: missed or late, in $ 100.00 per 1 correct number of workers per contract, missed meetings occurrence per day without prior notification.
Safety violation and/ or failure by Contractor to comply with the $ 200.00 per 2 most current Work Area Traffic Control Manual (W.A.T.C. H.) occurrence Failure to remove any significant amount of litter/debris 200.00 per 3 ( generated by crews) from work site same day as occurrence generated.
4 Blowing or sweeping debris onto private property, public 200.00 per streets, parking lots or into storm drains. occurrence
5 Failure to provide reports, schedules and other deliverables 100. 00 per without notice and agreement by CR. occurrence
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17. Maintenance Frequency Schedule
FUNCTION FREQUENCY
Turf Maintenance
Mowing Once/Week
Edging Once/Week
Clipping Removal Once/Week
String Trimming Once/Week
Pest and Weed Control Weekly
Visual Inspection Weekly
Chemical Weed Control As needed
Debris Removal Once/Week
Ground Cover Maintenance
Trim Monthly
Pest and Weed Control Weekly
Visual Inspection Once/Week
Debris Removal Once/Week
Shrub, Vine and Tree Maintenance
Trim Shrubs Monthly or sooner if
needed
Trim Vines Four (4) times a year
Visual Inspection Once/Week
Debris Removal Once/Week
Hardscape Maintenance Weekly
Median with no/turf planting Weekly
Debris Removal Once/Week
Grounds Policing/ Litter Removal Once/Week
All other Areas Every week
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1 CITY OF SANTA ANA
EXHIBIT II
SAMPLE AGREEMENT
CONSULTANT-AGREEMENT
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this day of 20_ by and between Consultant'), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. The City desires to retain a Consultant having special skill and knowledge in the field of:
B. Consultant represents that Consultant is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit I, attached hereto and incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $ xxxxxx. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on [ enter a Start Date or "the date first written above"] for a three (3) year term with the option for the City to grant up to a two (2) 1- year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
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9) CITY OF SANTA ANA
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (" Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability ( CGL): Insurance Services Office Form CG 00 01 covering CGL on an " occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2, 000, 000 per occurrence.
If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/ location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto( Code 1), or if Contractor has no owned autos, covering hired, ( Code 8) and non- owned autos ( Code 9), with limit no less than $ 1, 000, 000 per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer' s Liability Insurance with limit of no less than $ 1, 000,000 per accident for bodily injury or disease.
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9) CITY OF SANTA ANA
4. Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor' s profession, with limit no less than $ 1, 000, 000 per occurrence or claim, $ 2,000, 000 aggregate.
If the contractor maintains broader coverage and/ or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/ or higher limits maintained by the contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance ( at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Contractor' s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor' s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Self-insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A. M.
Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide claims-made coverage:
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 City Council 39 19 – 74 5/5/2026 9) CITY OF SANTA ANA
1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five( 5) years after completion of the contract of work.
3. If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase " extended reporting" coverage for a minimum of five (5) years after completion of work.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: ( 1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and ( 2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor' s services are subject to Civil Code Section 2782. 8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782. 8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
B. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.
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E) CITY OF SANTA ANA
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three ( 3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three ( 3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/ or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. " Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/ or agent of the other party is covered by this Agreement. The foregoing obligations of non- use and nondisclosure shall not apply to any information that( a) has been disclosed in publicly available sources; b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; ( d) is required to be disclosed by operation of law; or ( e) is independently developed by the Consultant without reference to information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
12. NON- DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 City Council 41 19 – 76 5/5/2026 9) CITY OF SANTA ANA
the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City' s prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product( s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25-058 City Council 42 19 – 77 5/5/2026 9) CITY OF SANTA ANA
other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza ( M- 30)
P. O. Box 1988
Santa Ana, CA 92702- 1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, ------- Agency
City of Santa Ana
20 Civic Center Plaza ( M- xx)
P. O. Box 1988
Santa Ana, California 92702
Fax:
To Contractor:
First& Last Name
Title
Consultant Firm Name
Address
City, State, Zip
Fax:
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a-. Each undersigned represents and warrants that its signature herein below has the power, MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25-058 City Council 43 19 – 78 5/5/2026
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authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney' s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement.
This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement.
C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
Jennifer L. Hall Alvaro Nunez
City Clerk City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO CONSULTANT:
City Attorney
By:
name)
Assistant City Attorney title)
RECOMMENDED FOR APPROVAL:
Executive Director
INSERT] Agency
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25- 058 44 City Council 19 – 79 5/5/2026
i
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EXHIBIT III
MAINTENANCE SCHEDULES, MAPS, LOCATIONS
STREET MEDIANS AND ADJACENT AREAS/AMENITIES
MONDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH I SIDEWIKI MOWED MEDIAN MACARTHUR BLVD. 55 FWYTO FLOWER Y Y Y Y Y I NA
PLANTER/NY/SDWK MACARTHUR BLVD. MAIN TO FLOWER NORTH SIDE Y Y Y Y Y N/A PLANTER/NY/SDWK MACARTHUR BLVD. MAIN TO FLOWER SOUTH SIDE Y Y Y Y Y N/A
MEDIAN SEGERSTROM FLOWER TO GREENVILLE Y Y Y Y Y N/A
MEDIAN SEGERSTROM SHELTON TO BRISTOL NORTH SIDE Y NA Y Y Y N/A
MEDIAN SEGERSTROM HARBOR TO SANTA ANA RIVER Y Y Y Y Y N/A
PLANTER/ IVY SEGERSTROM GREENVILLE NORTH EAST CORNER Y Y Y Y Y N/A
MEDIAN DYER REDHILL TO FLOWER Y Y Y Y I Y WA
PLANTE R/IVY/S D WK MAIN STREET SUNFLOWER TO NORTH OF MUPHY Y Y Y Y Y WA
PLANTER/IVY/SDWK SUNFLOWER MAIN TO ROSS NORTH SIDE Y Y Y Y Y WA
MEDIAN MAIN ST SUNFLOWER TO COLUMBINE Y Y Y Y Y WA
MEDIAN GRAND AVE DYER ROAD TO HOTEL TERRANCE Y Y Y Y N/A N/A MEDIAN MACARTHUR BLVD. FLOWER TO FAIRVIEW Y Y Y Y Y NA
MEDIAN MACARTHUR BLVD. RXR WEST OF SUSAN TO HARBOR Y Y Y Y Y N/A MEDIAN HARBOR BLVD. MACARTHUR TO SEGERSTROM Y Y Y Y Y NIA
MEDIAN BRISTOLST SUNFLOWER TOALTON Y Y Y Y Y NA
MEDIAN PLAZA DR. SUNFLOWER TO MACARTHUR Y Y Y Y Y NA
MEDIAN BEAR ST. SUNFLOWER TO SEGERSTROM Y Y Y Y Y NIA
SIDEWALK BEAR ST. SEGERSTROM TO ALTON WEST SIDE Y Y Y Y Y NA
MEDIAN RAITT ST SUNFLOWER TO MACARTHUR Y NIA Y Y Y NA
MEDIAN FAIRVIEWST. SUNFLOWER TO SEGERSTROM Y I NA Y Y Y NA SIDEWALK FAIRVIEW ST. SUNFLOWER TO MACARTHUR EAST SIDE Y N/A Y Y Y NIA
MEDIAN MAIN ST WARNER TO BROADWAY PL Y Y Y Y Y NA
MEDIAN MAIN ST OCCIDENTAL TO POMONA Y Y Y I Y Y NA
MEDIAN MAIN ST OXFORD TO MCFADDEN Y Y Y Y I Y NA
MEDIAN MAIN ST MYRTLE TO CHESTNUT Y Y Y Y Y NIA
MEDIAN MAIN ST PINE TO 1ST STREET Y Y Y Y Y NA
PLANTER/SIDEWALK MAIN ST WARNER TO1STSTREET Y Y Y Y Y NA
MEDIAN MAIN ST RUSSELL TO MCFADDEN AVE Y Y Y Y Y NA
MEDIAN MCFADDEN AVE ORANGE TO MAIN Y Y Y Y NA NA
MEDIAN MCFADDEN AVE SUSAN TO DENNIS Y Y Y Y NA NA
PLANTER ALTON PKWY BEAR TO S SUSAN ST Y Y Y Y Y NA
MEDIAN RAITTST ADAMSST- WARNER AV EAST SIDE Y Y Y Y Y NA
PARKWAY RAFT ST MCFADDEN TO EDINGER- E/ S Y Y Y Y NA NA LINEAR PARK LINCOLN 5 FWYTO 17TH STREET Y Y Y Y NA NA
PLANTER LINCOLN 17TH TO FAIRVIEW Y Y Y Y Y NA
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STREET MEDIANS AND ADJACENT AREAS/AMENITIES
TUESDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED
MEDIAN WARNER AVE REDHILL TO BROOKHOLLOW Y WA Y Y Y WA
MEDIAN WARNER AVE OLIVE TO SHELTON SOUTH SIDE Y NIA Y Y NIA WA
MEDIAN WARNERAVE BRISTOL TO WEST OF FAIRVIEW Y Y Y Y Y WA
MEDIAN WARNER AVE YALE TO SANTA ANA RIVER Y Y Y Y WA NIA
MEDIAN LINDA WAY NORTH OF WARNER Y Y Y Y NIA NIA
MEDIAN STGERTRUDE EIORAITT Y Y Y I Y I WA WA
MEDIAN EDINGER 55 FWYTO BRISTOL Y Y Y I
YRNIA
WA
MEDIAN KILSON EDINGER SOUTH OF Y Y Y Y WA
MEDIAN KILSON EDINGER NORTH OF Y Y Y Y WA
MEDIAN EDINGER BROADWAYTO FLOWER SOUTH SIDE Y Y Y Y WA
MEDIAN EDINGER FLOWER TO PARK SOUTH SIDE Y Y Y Y WA
MEDIAN EDINGER PARK TO BAKER SOUTH SIDE Y Y Y Y WA
MEDIAN BROADWAYPL WEST OF MAIN Y NIA Y Y WA
MEDIAN STANDREW RITCHEYTOLYON Y Y Y Y WA
SDK PKWY LP BRISTOL ST EDINGER AVE TO IST EASTSIDE Y Y Y Y Y WA SDK PKWY LP BRISTOL ST EDINGER AVE TO 1ST WEST SIDE Y Y Y Y Y WA
MEDIAN FAIRVIEW EDINGER TO MCFADDEN Y Y Y Y Y WA
MEDIAN FAIRVIEW ST. SEGERSTROM AVE TO HARVARD Y NIA Y Y NIA WA MEDIAN FAIRVIEW ST. SOUTH OF EDINGER Y NIA Y Y WA WA
MEDIAN HARBOR BLVD. SEGERSTROM AVE TO SANTA ANA RIVER Y NIA Y Y NIA NIA
MEDIAN FAIRVIEW EAST SIDE PENDLETON TO HARVARD Y N Y Y NIA N
MEDIAN EDINGER KARENTOCORTA Y Y Y Y NIA WA
MEDIAN BRISTOL ST EDINGERAVET01ST Y Y Y Y Y WA
MEDIAN BRISTOL ST SOUTH OF EDINGER Y NIA Y Y NIA NIA
MEDIAN FAIRVIEW MCFADDEN TO WILLITS Y Y Y Y Y WA
MEDIAN FAIRVIEW WILLITS TO 1 ST STREET Y Y Y Y Y WA
MEDIAN WILLffS
SULL IVAN TO FAIRVIEWY Y Y Y NIA WA SIDE MEDIAN ON THE NORTH MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 City Council 46 19 – 81 5/5/2026
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STREET MEDIANS AND ADJACENT AREASIAMENITIES
WEDNESDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED
MEDIAN TUSTIN AT LENITA EAST SIDE Y Y Y Y NIA Y
MEDIAN OAKMONT NORTH OF SANTA CLARA Y Y Y Y N/A Y
MEDIAN NORTH PARK BLVD. FLOWER TO BROADWAYSTREET Y Y Y Y WA Y MEDIAN FLOWER ST. 17TH ST. TO PARK Y Y Y Y WA Y
LINEAR PARK FLOWER ST. AT SANTIAGO CREEK BRIDGE NORTH WEST Y Y Y Y WA Y
PKWY MEMORYLANE FLOWER TO BRISTOL SOUTH SIDE Y Y Y Y I Y Y
PKWY MEMORYLANE FLOWER TO WESTWOOD NORTH SIDE Y Y Y Y Y Y MEDIAN 1ST BRISTOL TO MAIN Y Y Y Y WA WA
MEDIAN 1ST TOWNSEND TO CENTER Y Y Y Y N/ A WA
MEDIAN 1ST SULLIVAN TO FAIRVIEW Y Y Y Y NIA NIA
MEDIAN 1ST SANTA ANA RIVER TO JACKSON Y Y Y Y Y NIA
MEDIAN 1ST W/O HARBOR Y Y Y Y WA NIA
MEDIAN 1ST 4920 WEST Y WA Y Y N/A NIA
IVY/PLANTER 1ST E/ O SANTA ANA RIVER SOUTH SIDE Y Y Y Y Y WA IVY/PLANTER 1ST E/O SANTA ANA RIVER NORTH SIDE Y Y I Y Y I Y I NIA SIDEWALK 1ST SOUTH SIDE SIDEWALK OVER BRIDGE WA WA Y Y Y WA SIDEWALK 1ST NORTH SIDE SIDEWALK OVER BRIDGE WA NIA Y Y Y NIA SLOPE 1ST SOUTH EAST SIDE OF BRIDGE Y Y Y Y Y N/A
SLOPE 1ST NORTH WEST SIDE OF RIVERBED Y WA Y Y Y WA
MEDIAN 1ST TUSTIN TO GRAND Y Y Y Y NIA N/A
MEDIAN GRAND 1ST TO4TH Y Y Y Y Y WA
PKWY/SDWK GRAND 1ST TO4TH EAST SIDE Y Y Y Y Y NIA
PKWY/SDWK GRAND ISTTO4TH WEST SIDE Y Y I Y Y Y WA
MEDIAN MCFADDEN AVE
MOHAWK TO HURON- SIDE MEDIAN ON THE
Y N/A Y Y NIA NIA SOUTH
MEDIAN MOHAWK MCFADDEN TO CUBBON Y Y Y Y WA WA
MEDIAN HIGHLAND WEST OFFAIRVVIEW Y Y Y Y WA NIA
MEDIAN WILLITS WEST OFFAIRVVIEW- NEIGHBORHOODENTRY Y Y Y Y NIA WA MEDIAN MCFADDENAVE RITCHEYTO LYON RXR20' Y WA Y Y WA N/A
MEDIAN MCCLAY GRAND EAST OF Y WA Y Y NIA WA
MEDIAN RITCHEY MCFADDEN TO WILSHIRE RXR 20' Y WA Y Y NIA N/A MEDIAN CHESTNUT AT LYON 3 LOCATIONS Y WA Y Y NIA WA
MEDIAN LYON ST AT NORMANDY RXR20' Y NIA Y Y NIA N/A
MEDIAN GRAND AVE ATHUNTER RXR20' Y Y Y Y Y WA
MEDIAN CHESTNUTAVE AT SANTA FE Y WA Y Y N/A N/A
PLANTER LYON SOUTH WEST CORNER PLANTER Y Y Y Y NIA WA
MEDIAN 1ST GRAND TO MAIN Y Y Y Y NIA WA
MEDIAN CABRILLO PARK 1ST TO4TH Y Y Y Y N/A N/A
MEDIAN TUSTIN AVE. 1400 NORTH TO 17TH ST. Y Y Y Y N/A N/A MEDIAN 4TH STREET 55 FWYTO5 FWY Y Y Y Y NIA WA
MEDIAN SANTA ANA BLVD GRAND TO SANTIAGO Y Y Y Y Y WA
MEDIAN 17TH ST. 55 FWYTO CABRILLO PKWY Y Y Y Y NIA WA
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STREET MEDIANS AND ADJACENT AREASIAMENITIES
THURSDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH I SIDEWKI MOWED LINEAR PARK BRISTOL STREET ST. ANDREW NORTH EAST Y Y Y Y NIA Y LINEAR PARK BRISTOL STREET ST. ANDREW NORTH WEST Y Y Y Y WA Y
LINEAR PARK/SDWK BRISTOL STREET NORTH OF WILSHIRE/ EASTSIDE Y Y Y Y Y Y
PKWYISDWK BRISTOL STREET EDINGERTOPINE EASTSIDE Y Y Y Y Y Y
LINEAR PARKISDWK BRISTOL STREET ELDER TO WALNUT WEST SIDE Y Y Y Y Y Y LINEAR PARKISDWK BRISTOL STREET PINE TO 1ST, EASTSIDE Y I Y Y Y Y Y LINEARPARK/SDWK BRISTOL STREET WALNUT TO 1 ST WEST SIDE Y Y Y Y Y Y PKWY LPSDWK BRISTOL STREET MCFADDEN TO 1 ST EAST SIDE Y Y Y Y Y Y
PKWY LPSDWK BRISTOL STREET MCFADDEN TO ISTWEST SIDE Y Y Y Y I Y Y MEDIAN FLOWER STREET AT 10TH STREET Y Y Y Y Y Y
MEDIAN FLOWER STREET AT 15TH STREET Y Y Y
MY
Y Y
MONUMENT FLOWER STREET AT 17TH STREET Y Y Y Y Y
MEDIAN 17TH STREET EUCLID TO FAIRVIEW STREET Y Y Y WA N/A MEDIAN 18TH STREET CABRILLO PKWYTO FLOWER Y Y Y WA WA
MEDIAN BRISTOL STREET WASHIGNTON TO I TTH STREET Y Y Y Y WA PKWY/ SDWK/ PLTR BRISTOL STREET WASHIGNTON TO 17TH STREET EAST SIDE Y Y Y Y WA PKWYISDWK/ PLTR BRISTOL STREET WASHIGNTON TO 17TH STREET WEST SIDE Y Y Y Y N/A BIKE LANE BRISTOL STREET WASHIGNTON TO 17TH STREET EAST SIDE N/A NIA Y Y WA WA BIKE LANE BRISTOL STREET WASHIGNTON TO 17TH STREET WEST SIDE WA N/A Y Y WA WA MEDIAN BRISTOL STREET 17TH TO RIVERGLEN Y Y Y Y Y WA
PARKWAY BRISTOL STREET EAST SIDE 17TH TO 18TH Y Y Y Y Y WA PARKWAY BRISTOL STREET WEST SIDE NIO 17TH Y Y Y Y Y NIA MEDIAN CABRILLO PARK 4TH TO 17TH STREET Y Y Y Y WA WA
MEDIAN GRAND AVE STAFFORD TO 14TH Y Y Y Y NIA WA
MEDIAN SANTIAGO STREET 6TH TO SANTA ANA BLVD Y Y Y Y N/A N/A MEDIAN BROADWAY I ST TO 3RD STREET Y Y Y Y WA WA
MEDIAN BROADWAY 4TH TO CIVIC CENTER DR. Y Y Y Y NIA WA
MEDIAN CIVIC CENTER DRIVE SYCAMORE TO BROADWAY Y Y Y Y WA N/A MEDIAN FLOWER STREET 1STTO SANTA ANA BLVD Y Y Y Y WA NIA MEDIAN 4TH STREET WEST OF TERMINAL RXR 20' Y NIA Y Y N/A WA MEDIAN CABRILLO PARK DR 4TH TO 17TH STREET Y Y Y Y N/A N/A MEDIAN GRAND AVE STAFFORD TO 14TH STREET Y Y Y Y N/A WA MEDIAN SANTIAGO STREET 6TH TO SANTA ANA BLVD Y Y Y Y WA WA
MEDIAN SANTA ANA BLVD ATMORTIMOR SOUTH SIDE Y Y Y Y WA N/A
MEDIAN SANTA ANA BLVD AT PARTON STREET Y Y Y Y WA WA
MEDIAN 3RD STREET AT BIRCH STREET Y Y Y Y WA WA
MEDIAN 4TH STREET AT SYCAMORE STREET Y Y Y Y WA WA
MEDIAN 5THSTREET ATSPURGEON Y Y Y Y WA WA
MEDIAN 17TH STREET COLLEGE AVE TO FLOWER Y Y Y Y WA I WA MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP 425- 058 48 City Council 19 – 83 5/5/2026
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STREET MEDIANS AND ADJACENT AREASIAMENITIES
FRIDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED
PKWY EDINGER AVE VAN NESS- SOUTH SIDE Y WA Y Y Y Y
PKWY EDINGER AVE SOUTH SIDE AT PARK EAST AND WEST Y N/A Y Y Y Y PLANTER EDINGER AVE ATOLNE 918 WEST EDINGER Y Y Y Y Y Y
LINEAR PARK MCFADDEN AVE ORANGE SOUTH SIDE E/ O Y Y Y Y Y Y
LINEAR PARK MCFADDENAVE ORANGE SOUTH SIDE W/O Y Y Y Y Y Y
LINEAR PARK OLD MCFADDEN CYPRESS N/E- END OF CUL- DE-SAC Y Y Y Y Y Y
LINEAR PARK OLD MCFADDEN CYPRESS NMI- END OF CUL- DE-SAC Y Y Y Y Y Y FRWY 17TH STREET 5 FWYOFFRAMP TO5FWY Y Y Y I Y Y Y
FRWY SANTA ANA BLVD GRAND AVE ON RAMP Y Y Y Y Y Y
FRWY GRAND AVE GRAND AVE ON RAMP Y Y Y Y Y Y
FRWY PENN WAY 5 FWY OFF RAMP TO 17TH STREET Y Y Y Y Y Y MEDIAN PENN WAY 5 FWYTO 17TH Y WA Y Y WA Y
FREEWAY MAIN STREET 5 FWY SOUTH BOUND ON RAMP NORTH Y Y Y Y Y Y FREEWAY MAIN STREET 6 FWY SOUTH BOUND ON RAMP SOUTH Y Y Y Y I Y Y MEDIAN BRISTOL STREET 17TH TO RNERGLEN Y Y Y Y I Y I N/A PARKWAY BRISTOL STREET EAST SIDE 17TH TO 18TH STREET Y Y Y Y Y WA PARKWAY BRISTOL STREET WEST SIDE WO 17TH STREET Y Y Y Y Y N/A MEDIAN HARBORBLVD 1STTOWESTMINSTER Y Y Y Y NIA N/A
MEDIAN BRISTOL STREET 1STT010TH Y Y Y Y NIA N/A
PKWY/ SDWK/ PLTR BRISTOL STREET 1 ST TO C[VIC CENTER DRIVE, EAST SIDE Y Y Y Y Y WA PKWYISDWKI PLTR BRISTOL STREET 1STTO CNIC CENTER DRIVE WEST SIDE Y Y Y Y Y N/ A MEDIAN FAIRVIEW STREET 1 ST TO NORTH OF 9TH STREET Y Y Y Y WA N/A MEDIAN HARBOR BLVD 1111 SOUTH TO 1ST Y Y Y I Y Y N/A
MEDIAN MEMORYLANE FLOWER TOWESTWOOD Y Y Y Y Y WA
PLANTER MEMORYLANE AT LOWELL LANE SE& SW Y Y Y Y N/A N/A
MEDIAN MEMORY LANE AT PACIFIC Y WA Y Y WA N/A
MEDIAN MEMORY LANE MEMORY LN TO RIVERGLEN LN Y Y Y Y WA WA MEDIAN MEMORYLANE HESPERIANTON/O22FWY Y NIA Y Y Y N/ A
SDWK MEMORYLANE 22 FWY TO NCL WEST SIDE Y Y Y Y Y WA
PLANTER PARK LANE WEST OF BRISTOL STREET Y Y Y Y Y NIA
SIDEWALK BRISTOL STREET SANTIAGO CREEK TO MEMORYLANE EAST SIDE Y Y Y Y Y NIA
PLANTER FLOWER STREET
NORTH CITYCLIMITY Y Y Y Y WA JUST NORTH OF ORANGE ROAD
MEDIAN HATHAWAY NORTH OF SANTA CLARA AVENUE Y I Y Y Y NA NA
MEDIAN MAIN STREET
AT DISCOVERY SCIENCECENERY WA Y Y WA NIA WALKEI SANTAIGO PARK
MEDIAN MAIN STREET BUFFALO TO NCL Y Y Y Y N/A WA
MEDIAN MEMORY LANE EASTOFMAINTO NORTH CITYLIMIT Y Y Y Y NA NA
MEDIAN PARK LN EAST OF SANTIAGO Y Y Y Y NA NA
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 49 City Council 19 – 84 5/5/2026
CITY OF SANTA ANA L
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.
MONDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED
SIDEWALK SUNFLOWER FLOWER TOSTEVENSI FLOOD CHANNEL Y NIA Y Y Y N/A
MONUMENT MACARTHUR FLOWER NORTHWEST CORNER Y Y Y Y Y WA
MONUMENT MACARTHUR FLOWER SOUTHWEST CORNER Y Y Y Y Y WA
SIDEWALK MACARTHUR FLOWER TO TOWNER NORTH SIDE Y NIA Y Y Y N/A
SIDEWALK MACARTHUR FLOWER TO BOMO KORAL PARK SOUTH SIDE Y WA Y Y Y WA
SIDEWALK MACARTHUR BEAR TO RAITT SOUTH SIDE Y NIA Y Y Y WA
SIDEWALK MACARTHUR GRISET PARK TO GREENVILLE SOUTH SIDE Y WA I Y Y Y WA
SIDEWALK MACARTHUR FAIRVIEW TO GREENVILLE SOUTH SIDE Y WA Y Y Y WA
SIDEWALK SEGERSTROM EAST AND WEST OF ROSEWOOD SOUTH SIDE Y Y Y Y Y N/A
SIDEWALK SEGERSTROM WIO BRISTOLTO GREENVILLE SOUTH SIDE Y Y Y Y Y N/A
SIDEWALK SEGERSTROM AST OF THORTON PARK TO BRISTOL NORTH SIDI Y Y Y Y Y WA
MONUMENT SEGERSTROM RA ITT NORTH WEST CORNER Y Y Y Y Y WA
MONUMENT SEGERSTROM DOUGLAS SOUTH EAST CORNER Y Y Y Y Y N/A
SIDEWALK SEGERSTROM HARBOR TO SANTA ANA RIVER SOUTH SIDE Y Y I Y Y Y N/A
SIDEWALK SEGERSTROM SOUTHSIDE WEST OF RAITT Y Y Y Y Y WA SIDEWALK SEGERSTROM DOUGLAS TO RAfTT NORTH SIDE Y Y I Y Y Y WA SIDEWALK SEGERSTROM CRODDYTO SANTA ANA RIVER NORTH SIDE Y Y Y Y Y N!A
SIDEWALK SEGERSTROM RAITTTO GREENVILLE NORTH SIDE Y Y Y Y Y N/A MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25-058 50 City Council 19 – 85 5/5/2026
4 CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.
TUESDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED
SDWK WARNER BRISTOL TO FLOWER NORTH SIDE Y WA Y Y Y NIA
SDWK WARNER PACIFIC TO FAIRVIEW SOUTH SIDE Y NIA Y Y Y WA SDWK WARNER RENE TORAfTT NORTH SIDE Y N/A y Y Y WA
SDWK WARNER CENTER TO W/O EVERGLADE NORTH SIDE Y NIA Y Y Y N/A
SDWK WARNER HARBOR TO SANTA ANA RIVER NORTH SIDE Y WA Y Y Y N/A
SDWK WARNER HARBOR TO SANTA ANA RIVER SOUTH SIDE Y WA Y Y Y WA MONUMENT STANDREW 1237 WEST SAINT ANDREW Y Y NIA Y I NIA WA MONUMENT STANDREW 1238 WESTST. ANDREW Y Y WA Y NIA N/A
SDWK EDINGER MINNIE TO CYPRESS NORTH SIDE Y WA Y Y Y WA
SDWK EDINGER CEDAR TO MAPLE SOUTH SIDE Y N/A Y Y Y WA
SIDEWALK EDINGER BROADWAYTO FLOWER NORTH SIDE Y Y Y Y Y WA
IVY EDINGER BROADWAYTO FLOWER Y Y Y Y Y WA
PLANTER EDINGER MAGNOLIA WE C/ O Y Y Y Y WA NIA
SDWK EDINGER FLOWER TO MAGNOLIA NORTH SIDE Y I WA Y Y Y N/A
SIDEWALK EDINGER NEWHOPE TO GENOA NORTH SIDE Y Y Y Y Y WA SDWK FAIRVIEWST. HARVARD TO POMONA EAST SIDE Y WA Y Y Y WA SDWK FAIRVIEWST. HARVARD TO CENTENNIAL ROAD WEST SIDE Y WA Y Y Y I WA
SIDEWALK FAIRVIEWST MCFADDEN TO EDINGER WEST SIDE Y Y Y Y Y WA SIDEWALK FAIRVIEWST EDINGERTO1STEASTSIDE Y Y I Y Y I Y WA
PLANTER EDINGER
AT MOHAWK TO SANTA ANA RIVER
y y y Y Y WA NEIGHBORHOOD ENTRANCE
PLANTER EDINGER ATFLOWER Y Y Y Y Y N/A
PLANTER STANDREW WE BROADWAY Y Y Y Y Y N/A
PLANTER STANDREW S/ E BROADWAY Y Y Y Y Y WA
PLANTER SOUTH GARNSEY 2148SOUTH GARNSEY Y Y Y Y Y WA
TCIRCLEBULBOUT ORANGE ATANAHURST Y WA Y Y WA N/A
TCIRCLEBULBOUT ORANGE ATOCCIDENTAL Y WA Y Y WA WA
TCIRCLEBULBOUT ORANGE ATPOMONA Y WA Y Y I WA WA
TRAFFIC DIVERTER WARNER ATBROADWAY WA WA Y Y WA WA
TRAFFIC DIVERTER WARNER ATBIRCH WA WA Y Y WA WA
PLANTER EDINGER 302 W EDINGER Y Y Y Y Y WA
TRAFFIC CIRCLE BUSH AT3RD Y Y Y Y Y WA
TRAFFIC CIRCLE BUSH AT8TH Y Y Y Y Y WA
T/CIRCLEBULBOUT BUSH AT9TH Y Y Y Y Y WA
BULB OUTS BUSH AT 10TH Y Y Y Y Y NIA
TRAFFIC CIRCLE BUSH AT 12TH Y Y Y Y Y WA
TRAFFIC CIRCLE BUSH AT 16TH Y Y Y Y Y N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 City Council 51 19 – 86 5/5/2026
CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.
WEDNESDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED
BIKE LANE EDINGER BRISTOL TO THE RIVERBED Y Y Y Y NIA WA BULB OUT BISHOP 939 WEST Y Y Y Y WA N/A
BULB OUT BISHOP ACROSS FROM 939 WEST Y Y Y Y NIA WA
BULB OUT BISHOP 1017 WEST Y Y Y Y WA WA
BULB OUT BISHOP 1026 WEST Y Y Y Y NIA WA
TRAFFIC CIRCLE BISHOP ATSHELTON Y Y Y Y NIA WA
TRAFFIC CIRCLE BISHOP AT BAKER Y Y Y I Y WA N/A
BIKE LANE EDINGER BRISTOL TO THE RIVERBED Y Y Y Y WA WA
TRAFFIC CIRCLE WILLMS ATPACIFIC Y Y Y Y NIA N/A
TRAFFICDNERTER PACIFIC AT MYRTLE Y Y Y Y WA WA
TRAFFIC CIRCLE PACIFIC AT WALNUT Y Y Y Y NIA N/A
TRAFFIC CIRCLE PACIFIC ATRICHLAND Y Y Y Y NIA N/A
TRAFFIC CIRCLE PACIFIC AT WISTERIA Y Y Y Y I NIA NIA
BIKE LANE EDINGER BRISTOL TO THE RNERBED Y Y Y Y WA N/A
TRAFFIC CIRCLE SHELTON AT MYRTLE Y Y Y Y NIA WA
TRAFFIC CIRCLE SHELTON AT HIGHLAND Y Y Y Y WA N/A
TRAFFIC DNERTER FLOWER ATBORCHARD NIA WA Y Y WA WA
TRAFFICDNERTER FLOWER ATWILSHIRE WA WA Y Y WA WA
TRAFFIC DNERTER FLOWER ATRUSSELL WA WA Y Y WA WA
BIKE LANE EDINGER BRISTOL TO THE RIVERBED Y Y Y Y WA WA
TRAFFIC DNERTER MCFADDEN ATGARNSEY WA WA Y Y WA I WA
TRAFFICDNERTER MCFADDEN ATPARTON NIA WA Y Y WA WA
TRAFFIC DIVERTER MCFADDEN ATVANNESS WA WA Y Y WA NA
TRAFFIC DNERTER MCFADDEN ATROSS WA WA Y Y WA WA
TRAFFIC DNERTER MCFADDEN ATBIRCH WA WA Y Y WA WA
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 52 City Council 19 – 87 5/5/2026
CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.
THURSDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED
MONUMENTS MCFADDEN ATCEDARWESTSIDE Y Y Y Y N/A WA
MONUMENTS MCFADDEN ATCEDAR EAST SIDE Y Y Y Y WA WA
MONUMENTS CYPRESS AT WALNUT WEST SIDE Y Y Y Y N/A WA
MONUMENTS CYPRESS AT WALNUT EAST SIDE Y Y Y Y N/A WA
SIDEWALK MCFADDEN FAIRVIEWTOSUSAN SOUTH SIDE Y Y Y Y Y N/A
SLOPE MCFADDEN E/ O SANTA ANA RIVER SOUTH SIDE SLOPE Y WA Y Y Y WA
SLOPE MCFADDEN E/ O SANTA ANA RIVER NORTH SIDE SLOPE Y N/A Y Y Y WA
SDWK MCFADDEN NEWHOPE TO SHANNON SOUTH SIDE Y WA Y Y Y WA SDWK MCFADDEN NEWHOPETO W/O 4117- NORTH SIDE Y N/A Y Y Y WA
BULB OUT CIVIC CENTER ATFRENCH WESTSIDE Y Y Y Y Y WA
BULB OUT CIVIC CENTER ATFRENCHEASTSIDE Y Y Y Y Y WA
T/CIRCLE/ BULB OUT CIVIC CENTER ATMINTER 4 CORNERS AND CIRCLE Y Y Y Y Y N/A TICIRCLE/ BULB OUT CIVIC CENTER AT LACY 4 CORNERS AND CIRCLE Y Y Y Y Y WA T/CIRCLE/ BULB OUT CIVIC CENTER AT GARFIELD 4 CORNERS AND CIRCLE Y Y Y I Y Y WA T/CIRCLE/ BULB OUT CIVIC CENTER ATPOINSETTIA 4 CORNERS AND CIRCLE Y Y Y Y Y WA T/CIRCLE/ BULB OUT CIVIC CENTER AT SANTIAGO, 4 CORNERS AND CIRCLE Y Y Y Y Y WA
MONUMENTS FRENCH STREET AT CIVIC CENTER DRIVE Y Y Y Y Y WA MONUMENTS 10TH STREET ATSPURGEON STREET Y WA Y Y Y N/A
MONUMENTS WASHINGTON AVENUE AT BUSH STREET Y Y Y Y Y WA
MONUMENTS WASHIN AVENUE AT LOUISE STREET Y Y Y Y Y WA
MONUMENTS WASHINGTONGTON AVENUE AT OLIVE STREET Y Y Y Y Y N/A MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP # 25-058 53 City Council 19 – 88 5/5/2026
tCITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.
FRIDAY
CODE WORKSITE LOCATION WEEDED TRIMMED BLOWN TRASH SIDEWK MOWED
MONUMENTS MCFADDEN ATCEDARWESTSIDE Y Y Y Y NA NIA
MONUMENTS MCFADDEN AT CEDAR EAST SIDE Y Y Y Y NA NIA
MONUMENTS CYPRESS AT WALNUT WEST SIDE Y Y Y Y MA NIA
MONUMENTS CYPRESS AT WALNUT EAST SIDE Y Y Y Y NA MA
SIDEWALK MCFADDEN FAIRVIEW TO SUSAN SOUTH SIDE Y Y Y Y Y NIA
SLOPE MCFADDEN E/ O SANTA ANA RIVER SOUTH SIDE SLOPE Y MA Y Y Y NIA
SLOPE MCFADDEN EIO SANTA ANA RIVER NORTH SIDE SLOPE Y WA Y Y Y NA
SDWK MCFADDEN NEWHOPE TO SHANNON SOUTH SIDE Y WA Y Y Y NA SDWK MCFADDEN NEWHOPE TO W/O 4117- NORTH SIDE Y MA Y Y Y NIA
BULB OUT CIVIC CENTER AT FRENCH WEST SIDE Y Y Y Y Y NA
BULB OUT CIVIC CENTER AT FRENCH EAST SIDE Y Y Y Y Y MA
TICIRCLEI BULB OUT CIVIC CENTER AT MINTER, 4 CORNERS AND CIRCLE Y Y Y Y Y MA TICIRCLEI BULB OUT CIVIC CENTER AT LACY 4 CORNERS AND CIRCLE Y Y Y Y Y N/A TICIRCLEI BULB OUT CIVIC CENTER ATGARFIELD 4 CORNERS AND CIRCLE Y Y Y Y Y WA T/CIRCLE/ BULB OUT CIVIC CENTER AT POINSETTIA 4 CORNERS AND CIRCLE Y Y Y Y Y MA T/CIRCLE/ BULB OUT CNIC CENTER AT SANTIAGO, 4 CORNERS AND CIRCLE Y Y Y Y Y WA
MONUMENTS FRENCH STREET AT CIVIC CENTER DRIVE Y I Y Y Y Y NIA MONUMENTS 1 OTH STREET AT SPURGEON STREET Y NA Y Y Y MA
MONUMENTS WASHINGTON AVENUE AT BUSH STREET Y Y Y I Y Y MA
MONUMENTS WASHINGTON AVENUE AT LOUISE STREET Y Y Y Y Y NA
MONUMENTS WASHINGTON AVENUE AT OLIVE STREET Y Y Y Y Y NIA
BIKE LANE HAZARD HARBOR TOWESTCITYLIMII Y Y Y Y Y MA
MONUMENT SANTIAGO AT20TH Y Y Y Y N MA
PLANTER FAIRHAVEN
WEST OF EASTWOOD AT RAIL ROAD TRACKSY Y Y Y Y MA DEAD END CULDESAC
MONUMENT EDGEWOOD EAST OF MAIN NORTHSIDE Y Y Y Y NA MA
MONUMENT EDGEWOOD EAST OF MAIN SOUTHSIDE Y Y Y Y NA MA
MONUMENT EDGEWOOD AT MAIN EAST SIDE Y Y Y Y Y NIA
MONUMENT BUSH EDGEWOOD AND BUSH Y Y Y Y NA MA
BIKE LANE HAZARD HARBOR TO WEST CITY IIMIT Y Y Y Y Y MA PLANTER ENGLISH AT15TH Y Y Y I Y I Y MA
PLANTER LOUISE SOUTH OF 17TH Y Y Y Y Y MA
PLANTER WASHINGTON EASTOF HARBOR Y Y Y Y MA MA
MONUMENTS JACKSON ME CIO 1ST Y NA Y Y NA NA
MONUMENTS JACKSON N1W CIO 1ST Y MA Y Y NA NIA
TRAFFIC DNERTER 5TH ATTOWNSEND MA MA Y Y NA MA
TRAFFIC DNERTER CELESTE ATWEST MA NA Y Y MA NA
BIKE LANE HAZARD HARBOR TO WEST CITYLIMTT Y Y Y Y Y MA
MONUMENT BROADWAY 5 FRY TO SANTA CLARA Y Y Y I Y I MA MA
MONUMENT SANTA CLARA AVENUE ATBROADWAY Y Y Y Y Y MA
MONUMENT 19STSTREET ATBROADWAY Y Y Y Y Y MA
MONUMENT 19ST STREET AT JEFFERSON PLACE Y Y Y Y Y MA
BIKE LANE HAZARD HARBOR TO WEST CITY LIMIT Y Y Y Y Y MA
PLANTER MEMORY LANE AT LOWELL LANE SE& SW Y Y Y Y MA MA
PLANTER TOWNER STREET NORTH OF SANTA CLARA AVENUE Y Y Y Y MA MA
PLANTER MEDIAN LOWELL LANE AT SANTA CLARA AVENUE Y Y Y Y Y MA
MONUMENT SANTA CLARA AVENUE AT BRISTOL STREET Y Y Y Y Y N/A PLANTER FLOWER ST.
NORTH CTIYCLIMTIY Y Y Y Y MA JUST NORTH OF ORANGE ROAD MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 54 City Council 19 – 89 5/5/2026
CITY OF SANTA ANA
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MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25-058 55 City Council 19 – 90 5/5/2026
CITY OF SANTA ANA
ATTACHMENT A
PROPOSER' S CERTIFICATION, PROPOSAL PRICING
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
MEDIAN AND RIGHT OF WAY LANDSCAPE MAINTENANCE SERVICES
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services ( Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
PROPOSER' S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE SERVICES PRICING
ITEM ITEM DESCRIPTION QUANTITY UNIT
UNIT UNIT EXTENDED
QUANTITY PRICE TOTAL PRICE
Landscape Maintenance
1. Crew—Laborer (2, 000 Hours) 12 Hour 24,000 $
2 Irrigation Technician ( 2, 000
2 Hour 4,000 $ Hours)
TOTAL BASE CONTRACT AMOUNT (ADD ITEMS 1 & 2) $
NOTE : RFP AWARD WILL BE BASED ON THE TOTAL BASE CONTRACT AMOUN"I ADDITIONAL AS-NEEDED: WEED ABATEMENT, DEBRIS REMOVAL & WEED/ PESTICIDE
SPRAYING SERVICES
Weed Abatement & Debris
4. Removal Crew— Laborer 1 Hour 2, 000 $
2, 000 Hours
5 Weed Abatement & Debris
N/ A TON N/ A N/ A $ Disposal Charge
Weed Spraying — Streets,
6. Gutters, Sidewalks, Alleys, 1 Hour 2, 000 $
Channels, Easements
1 E
7 Tree Trunk Pesticid
1 Tree 1, 000 $ Spraying for Aphids L I I I I I
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP # 25- 058 56 City Council 19 – 91 5/5/2026
9) CITY OF SANTA ANA
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
BUSINESS ADDRESS
PRINTED NAME OF AUTHORIZED AGENT TITLE
SIGNATURE OF AUTHORIZED AGENT DATE E- MAIL ADDRESS
FEDERAL ID NUMBER ( IF APPLICABLE) CONTRACTOR LICENSE NUMBER
IFAPPLICABLE)
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 57 City Council 19 – 92 5/5/2026
CITY OF SANTA ANA
ATTACHMENT B
REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. Contracts listed must have a minimum award amount of $100, 000 per year in order to be used as references. The City reserves the right to contact each of the references listed for additional information regarding your firm' s qualifications.
REFERENCE
Customer Name: Contact Individual:
Address: Phone Number:
EMAIL:
Contract Amount: Year:
Description of supplies, equipment, or services provided:
REFERENCE
Customer Name: Contact Individual:
Address: Phone Number:
EMAIL:
Contract Amount: Year:
Description of supplies, equipment, or services provided:
REFERENCE
Customer Name: Contact Individual:
Address: Phone Number:
EMAIL:
Contract Amount: Year:
Description of supplies, equipment, or services provided:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25-058 58 City Council 19 – 93 5/5/2026
CITY OF SANTA ANA
ATTACHMENT C
PROPOSER' S STATEMENT
Proposer understands and agrees that this written RFP ( or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto.
Proposer further agrees that upon delivery( as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten ( 10) days ( excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP.
Firm
Signed and Printed Name:
Title
Date
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 59 City Council 19 – 94 5/5/2026
CITY OF SANTA ANA
ATTACHMENT D
NON- COLLUSION AFFIDAVIT
Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
Note: The above non- collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non- collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution.
Signed
State of County of
Subscribed and sworn to (or affirmed) before me on this day of 20 , by proved to me on the basis of satisfactory evidence to be the person( s) who appeared before me.
Notary Public Signature Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25-058 60 City Council 19 – 95 5/5/2026
CITY OF SANTA ANA
ATTACHMENT E
NON- LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, " Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $ 10,000 and not more than $ 100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed 100,000 and that all such subrecipients shall certify and disclose accordingly.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 City Council 61 19 – 96 5/5/2026
CITY OF SANTA ANA
ATTACHMENT F
NON- DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/ she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant' s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non- compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph ( 1) and the provisions of paragraphs ( 1) through ( 7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25- 058 62 City Council 19 – 97 5/5/2026
9) CITY OF SANTA ANA
or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP# 25-058 63 City Council 19 – 98 5/5/2026
CITY OF SANTA ANA
ATTACHMENT G
SUBCONTRACTOR DESIGNATION FORM
Bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., it must clearly set forth below the name and location of each subcontractor who will perform work or labor or render service to the bidder in or about the work in an amount in excess of one- half of one percent ( 0. 5%) of bidder' s total bid and the kind of work that each will perform. Furthermore, bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., if bidder fails to list as to any portion of work, or if bidder lists more than one subcontractor to perform the same portion of work (i. e. bidder must indicate what portion of the work each subcontractor will perform), bidder must perform that portion itself or be subjected to penalty under applicable law.
If alternate bids are called for and bidder intends to use subcontractors different from or in addition to those subcontractors listed for work under the base bid, bidder must list subcontractors that will perform work in an amount in excess of one half of one percent ( 0. 5%) of bidder's total bid, including alternates.
In case more than one subcontractor is named for the same kind of work, the Contractor is to state the portion of work that each subcontractor will perform. Bidders or suppliers of materials only do not need to be listed. If further space is required for the list of proposed subcontractors, additional sheets showing the required information, as indicated below, shall be attached hereto and made a part of this document.
Listed below is the name of each subcontractor that will perform work, labor, or render services to the undersigned related to the work of this project. This is to include any subcontractor that will specially fabricate and install a portion of work according to detailed drawings contained in the plans and specifications in the amount greater than one half of one percent (. 05%) of the contractors total bid.
Additional sheets may be attached if needed.
Subcontractor Name: Location:
Portion of Work/Trade: Bid Amount
Contractor's License Number DIR Registration No.
Subcontractor Name: Location:
Portion of Work/Trade: Bid Amount:
Contractor's License No: DIR Registration No:
Contractor will not be subcontracting any portion of work.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE- RFP# 25-058 64 City Council 19 – 99 5/5/2026
City Council 19 – 100 5/5/2026
Rodolfo Rosas
Digitally signed by Rodolfo Rosas
DN: cn=Rodolfo Rosas,
[email protected], c=US
Date: 2026.04.21 14:16:55 -07'00'
City Council 19 – 101 5/5/2026
Public Works Agency
www.santa-ana.org/pw
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Grant of Easements to Southern California Edison to Provide Electrical Power to Electric Vehicle Charging Stations at the Santa Ana Corporate Yard and Santa Ana Regional Transportation Center
AGENDA TITLE
Grant of Easements to Southern California Edison for the Purpose of Implementing the Charge Ready Transport Program Provision to Provide Electrical Power to Electric Vehicle Charging Stations at the Santa Ana Corporate Yard and Santa Ana Regional Transportation Center
RECOMMENDED ACTION
1. Authorize City Manager to execute a grant of easement and right of way to Southern California Edison for the purpose of implementing the Charge Ready Transport Program provision to provide electrical power to vehicle charging stations at the Santa Ana Corporate Yard.
2. Authorize City Manager to execute a grant of easement and right of way to Southern California Edison for the purpose of the Charge Ready Transport Program provision to provide electrical power to vehicle charging stations at the Santa Ana Regional Transportation Center.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency (PWA) continues to advance measures that align with the California Clean Air Act's mobile source emission reduction goals. As part of this commitment, the City has been actively expanding electric vehicle (EV) infrastructure to support both fleet electrification and comply with State requirements. The City’s EV infrastructure expansion is driven in part by compliance requirements under the California Air Resources Board (CARB) Advanced Clean Fleets (ACF) regulation, which took effect January 1, 2024. As a local government fleet operator, 50% of the City’s annual vehicle purchases from calendar year 2024 through 2026 must be zero-emission vehicles (ZEV), increasing to 100% ZEV purchases beginning January 1, 2027.
City Council 20 – 1 5/5/2026
Grant of Easements to Southern California Edison to Provide Electrical Power to Electric Vehicle Charging Stations at the Santa Ana Corporate Yard and Santa Ana Regional Transportation Center
May 5, 2026
The City currently owns and operates 60 EV charging ports across several City-owned facilities including Ross Annex Basement, Superblock Parking Structure, Santa Ana Stadium, Corporate Yard, and downtown parking structures. The City’s fleet comprises of 44 EVs, with an additional 15 EVs to be added in the near term.
To comply with requirements and meet anticipated EV charging demand, the City entered into two Charging Infrastructure and Rebate Participation agreements in June 2025 to participate in Southern California Edison’s (SCE) Charge Ready Transport Program (Program), an initiative through which SCE provides funding and delivers the electrical infrastructure necessary to support light and medium duty EV charging. Under this program, the Santa Ana Corporate Yard and the Santa Ana Regional Transportation Center (SARTC) were identified as suitable deployment sites based on operational demand, fleet readiness, and alignment with program eligibility requirements. The Corporate Yard chargers will serve City fleet vehicles, while SARTC chargers will be available to both the public and City fleet.
Through participation in the Program, SCE provides substantial upfront investment by designing, permitting, and installing all utility-side electrical infrastructure at no cost to the City. This includes transformer capacity, service upgrade, meters, panels, and associated distribution infrastructure necessary to support EV charging. These improvements would otherwise represent a significant capital expense to the City, ranging from $300,000 to $500,000 per site, particularly for transformer and service upgrades. In addition to these hard costs, SCE also assumes responsibility for design and permitting, reducing project delivery timelines and associated soft costs. The electrical infrastructure provided by the Program will support the deployment of up to 20 Level 2 EV charging ports at each location.
The Program defines responsibilities between the City and SCE. The City is responsible for the procurement, installation, and ongoing operation of charging equipment, though equipment can be upgraded incrementally as demand dictates. Level 2 chargers carry an expected lifespan of approximately 8-10 years, subject to normal wear, vandalism, or accidental damage. The estimated annual maintenance costs are approximately $500 per unit, with revenue from publicly accessible chargers used to offset these expenses.
As a requirement of the Program, the City grants SCE limited-use easements (Exhibit 1 & 2) at both project locations to allow for the installation and maintenance of the electrical infrastructure needed by the chargers. These easements are narrowly defined and limited to the minimum area necessary for electrical equipment placement, conduit, and access. As reflected in the legal descriptions and maps (Exhibit 3), the easement areas generally follow existing utility alignments and parking lot edges, are confined to narrow corridors, and do not materially impact site operations or constrain future City Council 20 – 2 5/5/2026
Grant of Easements to Southern California Edison to Provide Electrical Power to Electric Vehicle Charging Stations at the Santa Ana Corporate Yard and Santa Ana Regional Transportation Center
May 5, 2026
development. The City retains full ownership and control of the property at all times.
Should the City elect to remove the charging stations in the future, the City retains the right to terminate the easement with 60 days’ written notice, at which point the easement is formally dissolved.
Staff recommends approval of the grant of easements which will enable SCE to proceed with infrastructure installation at both the Santa Ana Corporate Yard and SARTC, supporting the deployment of up to 20 Level 2 EV charging ports at each location. This further advances the City’s fleet electrification efforts and expands public access to EV charging at SARTC.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no quantifiable fiscal impact associated with the proposed grant of easement.
EXHIBIT(S)
1. Grant of Easement – Corporate Yard
2. Grant of Easement – Santa Ana Regional Transportation Center
3. Easement Locations
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 20 – 3 5/5/2026
Charge Ready Rev.3_04/17/2024
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO
SOUTHERN CALIFORNIA EDISON COMPANY
3 INNOVATION WAY, 2nd FLOOR
POMONA, CA 91768
Attn: Title and Real Estate Services
SPACE ABOVE THIS LINE FOR RECORDER’S USE
SCE Doc No.:
GRANT OF
EASEMENT
Vehicle Charging Station
DOCUMENTARY TRANSFER TAX $ NONE (VALUE
AND CONSIDERATION LESS THAN $100.00)
DISTRICT
Central OC
SERVICE ORDER
TD2473612
SERIAL NO. MAP SIZE
_____________________ SCE Company
SIG. OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME
GVM MT-1734-G3
APN 007-341-10
APPROVED:
REAL
PROPERTIES
(S.L.H)
BY
SLS/SA
DATE
04/15/26
CITY OF SANTA ANA, a Charter City and Municipal Corporation duly organized under the Constitution and laws of the State of California, (hereinafter referred to as “Grantor”), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as “Grantee”), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time overhead and underground electrical supply systems and internal communication systems for SCE’s sole use (hereinafter referred to as “systems”), consisting of poles, guys and anchors, crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above-ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrical means, solely for the purpose of providing electrical power to vehicle charging stations, in, on, over, under, across and along that certain real property in the City of Santa Ana, County of Orange, State of California, described as follows:
FOR LEGAL DESCRIPTION AND SKETCH TO ACCOMPANY LEGAL DESCRIPTION, SEE EXHIBITS “A” AND “B” BOTH ATTACHED HERETO AND MADE A PART HEREOF.
Grantor agrees for itself, its heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the hereinbefore described easement area. The Grantee, and its contractors, agents and employees, shall have the right to trim or top such trees and to cut such roots as may endanger or interfere with said systems and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said property of the Grantor, the Grantee shall make the same in such a manner as will cause the least injury to the surface of the ground around such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable.
Upon written request, Grantee shall relocate its facilities installed hereunder to another mutually approved area on Grantor’s property and provided that Grantee has first been given an easement over such new area on terms identical to those set forth herein. Such relocation shall be at Grantor’s sole cost and expense. Upon completion of the relocation, Grantee shall execute a quitclaim of this easement on terms reasonably acceptable to Grantor and Grantee.
Exhibit 1
City Council 20 – 4 5/5/2026
2 802572203
TD2473612
Grantee hereby agrees to defend, indemnify, and hold harmless Grantor from and against any and all claims, liability, and damages caused by Grantee's activities related to said easement, except to the extent that such claims arise from the negligence or willful misconduct of Grantor, its employees, agents and contractors.
To the extent Grantor removes the vehicle charging stations, and such removal is not part of a relocation, Grantor may, upon sixty (60) days written notice, terminate this easement and Grantee shall execute a quitclaim on a mutually acceptable form.
However, except in connection with a termination of that certain Charge Ready Participation agreement affecting Grantor’s property (the “CR Agreement) in accordance with the terms thereof, in no event will the vehicle charging stations be removed for a period of ten (10) years from “In-Service Date” (as defined in the CR Agreement). Upon termination, Grantee shall have a limited right to access the property for the purpose of removing its facilities or Grantee may abandon its systems in place. In addition, upon written request, Grantee will execute a quitclaim of this easement on terms reasonably acceptable to Grantee and Grantor.
EXECUTED this _____ day of _______________________, 20____.
GRANTOR
CITY OF SANTA ANA, a Charter City and Municipal
Corporation duly organized under the Constitution and
laws of the State of California
ATTEST
______________________________ _____________________________ Jennifer L. Hall Alvaro Nunez
City Clerk City Manager
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of )
On _______________________ before me, , a Notary Public, personally appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature _______________________________ (Seal)
City Council 20 – 5 5/5/2026
3 802572203
TD2473612
EXECUTED this _____ day of _______________________, 20____.
GRANTEE
SOUTHERN CALIFORNIA EDISON COMPANY,
a corporation
____________________________________
Signature
____________________________________
Print Name
____________________________________
Title
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of )
On _______________________ before me, , a Notary Public, personally appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature _______________________________ (Seal)
City Council 20 – 6 5/5/2026
TD2473612
LEGAL DESCRIPTION
EXHIBIT A
All that real property situated in the City of Santa Ana, County of Orange, State of California, being a portion of Lot 47 as shown on that certain Tract No. 2752 filed in Book 79 of Miscellaneous Maps, at Pages 30-31, Orange County Records, and more particularly described in the following 3 routes:
1. Within a strip of land 6 feet in width, the centerline of which is described as follows:
Commencing at the southwest corner of said Lot 47; said point being in the northerly right-of-way line of Chestnut Avenue as shown on said Tract Map; thence, along the west line of said Lot 47, North 00°22’06” West a distance of 36.64 feet; thence, leaving said west line at a right angle, North 89°37’54” East a distance of 31.84 feet to the Point of Beginning;
Thence, North 00°11’30” West a distance of 94.00 feet to a point hereinafter referred to as Point “A”;
Thence, continuing North 00°11’30” West a distance of 59.00 feet.
2. Within a strip of land 6 feet in width, the centerline of which is described as follows:
Beginning at said Point “A”; thence, North 89°15’06” East a distance of 5.36 feet; Thence, North 00°49’27” West a distance of 9.16 feet;
Thence, North 89°15’06” East a distance of 29.78 feet to the beginning of a tangent curve to the left;
Thence, along said curve, having a radius of 12.50 feet, subtended by a chord bearing North 44°12’49” East a chord distance of 17.69 feet;
Thence, North 00°49’27” West a distance of 26.58 feet to the beginning of a tangent curve to the left;
Thence, along said curve, having a radius of 12.50 feet, subtended by a chord bearing North 45°49’27” West a chord distance of 17.68 feet;
Thence, South 89°10’33” West a distance of 3.98 feet to a point hereinafter referred to as Point “B”.
3. Within a strip of land 14 feet in width, lying 5.5 feet north and 8.5 feet south of the following described line: Beginning at said Point “B”; thence, North 89°49’27” West a distance of 18.00 feet.
The sidelines of said strips shall be lengthened or shortened to meet at angle points.
City Council 20 – 7 5/5/2026
TD2473612
Containing 1,830 square feet, or 0.042 acres, more or less.
A plat entitled “Exhibit B” is attached hereto and by this document made a part hereof.
______________________
Shane Anderson, LS 8568
Date: March 1, 2026
City Council 20 – 8 5/5/2026
EXHIBIT B
City Council 20 – 9 5/5/2026
Charge Ready Rev.3_04/17/2024
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO
SOUTHERN CALIFORNIA EDISON COMPANY
3 INNOVATION WAY, 2nd FLOOR
POMONA, CA 91768
Attn: Title and Real Estate Services
SPACE ABOVE THIS LINE FOR RECORDER’S USE
SCE Doc No.:
GRANT OF
EASEMENT
Vehicle Charging Station
DOCUMENTARY TRANSFER TAX $ NONE (VALUE
AND CONSIDERATION LESS THAN $100.00)
DISTRICT
Central OC
SERVICE ORDER
TD2469739
SERIAL NO. MAP SIZE
_____________________ SCE Company
SIG. OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME
GVM MT-2034-B3
APN 398-351-05, 07
APPROVED:
REAL
PROPERTIES
(S.L.H)
BY
SLS/SA
DATE
04/15/26
CITY OF SANTA ANA, a Charter City and Municipal Corporation duly organized under the Constitution and laws of the State of California, (hereinafter referred to as “Grantor”), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as “Grantee”), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time overhead and underground electrical supply systems and internal communication systems for SCE’s sole use (hereinafter referred to as “systems”), consisting of poles, guys and anchors, crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above-ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrical means, solely for the purpose of providing electrical power to vehicle charging stations, in, on, over, under, across and along that certain real property in the City of Santa Ana, County of Orange, State of California, described as follows:
FOR LEGAL DESCRIPTION AND SKETCH TO ACCOMPANY LEGAL DESCRIPTION, SEE EXHIBITS “A” AND “B” BOTH ATTACHED HERETO AND MADE A PART HEREOF.
Grantor agrees for itself, its heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the hereinbefore described easement area. The Grantee, and its contractors, agents and employees, shall have the right to trim or top such trees and to cut such roots as may endanger or interfere with said systems and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said property of the Grantor, the Grantee shall make the same in such a manner as will cause the least injury to the surface of the ground around such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable.
Upon written request, Grantee shall relocate its facilities installed hereunder to another mutually approved area on Grantor’s property and provided that Grantee has first been given an easement over such new area on terms identical to those set forth herein. Such relocation shall be at Grantor’s sole cost and expense. Upon completion of the relocation, Grantee shall execute a quitclaim of this easement on terms reasonably acceptable to Grantor and Grantee.
Exhibit 2
City Council 20 – 10 5/5/2026
2 802576002
TD2469739
Grantee hereby agrees to defend, indemnify, and hold harmless Grantor from and against any and all claims, liability, and damages caused by Grantee's activities related to said easement, except to the extent that such claims arise from the negligence or willful misconduct of Grantor, its employees, agents and contractors.
To the extent Grantor removes the vehicle charging stations, and such removal is not part of a relocation, Grantor may, upon sixty (60) days written notice, terminate this easement and Grantee shall execute a quitclaim on a mutually acceptable form.
However, except in connection with a termination of that certain Charge Ready Participation agreement affecting Grantor’s property (the “CR Agreement) in accordance with the terms thereof, in no event will the vehicle charging stations be removed for a period of ten (10) years from “In-Service Date” (as defined in the CR Agreement). Upon termination, Grantee shall have a limited right to access the property for the purpose of removing its facilities or Grantee may abandon its systems in place. In addition, upon written request, Grantee will execute a quitclaim of this easement on terms reasonably acceptable to Grantee and Grantor.
EXECUTED this _____ day of _______________________, 20____.
GRANTOR
CITY OF SANTA ANA, a Charter City and Municipal
Corporation duly organized under the Constitution and
laws of the State of California
ATTEST
______________________________ _____________________________ Jennifer L. Hall Alvaro Nunez
City Clerk City Manager
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of )
On _______________________ before me, , a Notary Public, personally appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature _______________________________ (Seal)
City Council 20 – 11 5/5/2026
3 802576002
TD2469739
EXECUTED this _____ day of _______________________, 20____.
GRANTEE
SOUTHERN CALIFORNIA EDISON COMPANY,
a corporation
____________________________________
Signature
____________________________________
Print Name
____________________________________
Title
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of )
On _______________________ before me, , a Notary Public, personally appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature _______________________________ (Seal)
City Council 20 – 12 5/5/2026
TD2469739
LEGAL DESCRIPTION
EXHIBIT A
All that real property situated in the City of Santa Ana, County of Orange, State of California, being a portion of Block 51 as shown on that certain Map of the Town of Santa Ana-East filed for record in Book 10 of Miscellaneous Records, at Pages 43-44, Los Angeles County Records, and more particularly described in the following 2 routes:
1. Within a strip of land 6 feet in width, the centerline of which is described as follows:
Commencing at the most westerly corner of the subject property surveyed on that certain Record of Survey 84-1188 filed for record in Book 110 of Surveys, at Page 21, Orange County Records; said point being in the easterly right-of-way line of Santiago Street as shown on said Record of Survey; thence, along the north line of said surveyed property, South 89°59’32” East a distance of 107.56 feet to the Point of Beginning; Thence, North 25°43’21” West a distance of 8.00 feet.
2. Within a strip of land 6 feet in width, the centerline of which is described as follows:
Beginning at said Point of Beginning; thence, South 25°43’21” East a distance of 173.90 feet to the beginning of a tangent curve to the right; Thence, along said curve, having a radius of 12.50 feet, subtended by a chord bearing South 19°41’50” West a chord distance of 17.81 feet;
Thence, South 65°07’01” West a distance of 67.56 feet to the beginning of a tangent curve to the right;
Thence, along said curve, having a radius of 12.50 feet, subtended by a chord bearing North 70°28’40” West a chord distance of 17.49 feet to a point in line parallel with and 3 feet distant easterly of said easterly right-of-way line of Santiago Street; Thence, along said parallel line, North 26°04’21” West a distance of 11.00 feet.
Containing 1,798 square feet, or 0.041 acres, more or less.
A plat entitled “Exhibit B” is attached hereto and by this document made a part hereof.
______________________
Shane Anderson, LS 8568
Date: March 9, 2026
City Council 20 – 13 5/5/2026
EXHIBIT B
City Council 20 – 14 5/5/2026
Exhibit 3
Corporate Yard
City Council 20 – 15 5/5/2026
Santa Ana Regional Transportation Center
EASEMENT
City Council 20 – 16 5/5/2026
Public Works Agency
www.santa-ana.org/pw
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Amendment to the Agreement with Bernards Bros, Inc., for Construction Management at Risk Services for the State Building and Plaza Demolition Project, Land Transfer Agreement with County of Orange to Acquire Plaza of the Fountains Parcel, and Granting a Future Access Easement to the County on Said Parcel
AGENDA TITLE
Amendment to the Agreement with Bernards Bros, Inc. for Construction Management at Risk Services for the State Building and Plaza Demolition Project, Land Transfer Agreement with County of Orange to Acquire Plaza of the Fountains Parcel, and Granting a Future Access Easement to the County on Said Parcel (Project No. 24-9002) (Non-General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to execute an amendment to the agreement with Bernards Bros, Inc. to provide Construction Management at Risk services for the State Building Demolition project in the amount of $839,160, with $83,916 for unforeseen conditions, for a total amount of $923,076 and a new total contract value of $1,773,076, for a two-year term beginning May 5, 2026, and expiring May 4, 2028, with an option for two, one-year extensions (Agreement No. A2026-XXX).
2. Authorize the City Manager to execute a Land Transfer Agreement between the City of Santa Ana and the County of Orange, a political subdivision of the State of California, for transfer of the Plaza of the Fountains parcel in the Civic Center (Agreement No. A-2026-XXX).
3. Authorize the City Manager to execute an easement deed to convey access rights to the County of Orange over the Plaza of the Fountains parcel.
GOVERNMENT CODE §84308 APPLIES: Yes
City Council 21 – 1 5/5/2026
Construction Management at Risk Services for the State Building and Plaza Demolition Project and Property Transfer of Plaza of the Fountains Parcel from County of Orange May 5, 2026
DISCUSSION
Executive Summary
On May 2, 2023, the City of Santa Ana received a $9 million grant from the State of California to support modernization of the Civic Center area, including acquisition and demolition of the former State Building located at 28 Civic Center Plaza. The City subsequently acquired the property on December 28, 2023 with the intent to demolish the building and prepare the site for future development opportunities.
On August 20, 2024, at the conclusion of a competitive procurement process, the City Council approved a Construction Manager at Risk (CMAR) service contract to Bernards Bros., Inc. (Bernards). The CMAR delivery method allows the construction manager to serve as a consultant during the design phase and subsequently transition into the role of general contractor during construction. The Scope of work included the preparation of engineering plans to remove portions of the surrounding Plaza of the Fountains affected by the demolition of the former State Building. As described in the August 2024 staff report, the scope of work would progress in phases allowing staff to control costs and City Council to approve subsequent work efforts.
During pre-construction planning for the project, it was determined from a structural analysis that the entirety of the Plaza of the Fountains must be demolished due to loss of structural integrity and safety concerns if only partial demolition occurs. The demolition work would impact all portions of the Plaza including County of Orange owned lands and would necessitate modifications to access routes serving the County’s Law Library and coordination with County property interests.
To complete the pre-demolition scope of work and associated engineering and construction planning requirements, staff recommends approval of a contract amendment with Bernards to provide Phase 2 CMAR services. The amendment increases the contract amount by $923,076, for a total contract value of $1,773,076, to support preparation of detailed construction documents, development of a Guaranteed Maximum Price (GMP), and construction planning associated with the complex demolition of the elevated Plaza of the Fountains and required site improvements.
These services will be fully funded by the State grant. As the project scope will now include the full demolition of the Plaza of the Fountains and access modifications to the Law Library, the project now requires development of plans and supporting materials to address the revised scope. The contract amount requires a corresponding increase to perform this work and complete construction/demolition plans.
Additionally, staff recommends approval of a Land Transfer Agreement with the County of Orange to transfer approximately 0.7 acres of County-owned land within the Plaza to the City and an access easement to the County of Orange for ingress and egress to the modified Law Library. The transfer will allow the City to complete the demolition and facilitate long-term redevelopment opportunities within the Civic Center.
City Council 21 – 2 5/5/2026
Construction Management at Risk Services for the State Building and Plaza Demolition Project and Property Transfer of Plaza of the Fountains Parcel from County of Orange May 5, 2026
Background
On May 2, 2023, the City accepted a $9 million grant award from the State of California to support modernization of the Civic Center area. The funding was intended to facilitate acquisition of the State Building located at 28 Civic Center Plaza, assist with demolition of the structure, and modernization of the surrounding area to support future development opportunities.
On December 28, 2023, the City completed the purchase of the State Building property at a cost of $3,826,000 using grant funds. The project originally contemplated demolition of the building to prepare the site for redevelopment within the Civic Center area. The grant funds currently have an expenditure deadline of June 30, 2026. The State is processing the City’s request to extend the expenditure deadline to March 31, 2028 to allow sufficient time to complete the project.
The City’s long-term objective remains the demolition of the State Building and preparation of the site to support future development opportunities that will modernize and revitalize the Civic Center area (Exhibit 1).
Construction Manager at Risk Agreement
On August 20, 2024, following completion of a competitive Request for Proposals process, the City Council approved an agreement with Bernards Bros., Inc. to provide Construction Manager at Risk (CMAR) services for the project in the amount of $850,000.
The CMAR delivery method allows the construction manager to serve as a consultant during the design phase and subsequently transition into the role of general contractor during construction. This project delivery approach provides enhanced cost control, schedule certainty, and constructability review during design, while transferring certain project risks to the construction manager. At the conclusion of the design phase, the construction manager provides the City with a Guaranteed Maximum Price (GMP) for construction. If the City accepts the GMP, Council approval is sought to amend the contract to authorize the construction phase.
The Scope of work included the preparation of engineering plans to remove portions of the surrounding Plaza of the Fountains (Plaza) to accommodate the demolition of the former State Building. As described in the August 2024 staff report, the scope of work would progress in phases allowing staff to control costs and City Council to approve subsequent work efforts.
The initial phase scope included pre-demolition planning services associated with the State Building and the City-owned portion of the Plaza. These services included environmental analysis, preliminary site investigations, coordination with stakeholders, and development of preliminary project documentation leading toward preparation of a City Council 21 – 3 5/5/2026
Construction Management at Risk Services for the State Building and Plaza Demolition Project and Property Transfer of Plaza of the Fountains Parcel from County of Orange May 5, 2026
Guaranteed Maximum Price. Work has included completion of environmental documentation, geotechnical investigations, underground utility exploration, survey work, and coordination associated with the proposed land transfer with the County of Orange discussed later in this report.
Phase 2 CMAR Services
During implementation of the initial phase planning activities, additional structural analysis conducted by the County of Orange determined that demolition of the State Building cannot occur while the elevated Plaza structure remains in place. The study concluded that the Plaza is structurally vulnerable to vibration and would not withstand demolition activity occurring beneath or adjacent to the structure.
Because the elevated Plaza spans both City and County property, demolition of only the City-owned portion is not feasible. As a result, the entire elevated Plaza must be demolished prior to demolition of the State Building (Exhibit 3 and 4). City and County staff subsequently coordinated to develop an approach that would allow for the demolition of the entire Plaza structure and reconfiguration of pedestrian and accessibility connections throughout the Civic Center area.
An additional complexity associated with this work involves maintaining access to the County’s Law Library, which currently relies on the elevated Plaza for primary access.
Removal of the Plaza therefore requires design and construction of new accessible routes, ramps, walls, and pathways to maintain safe public access to the facility.
Recognizing these impacts, the Orange County Civic Center Authority approved an allocation of $500,000 on April 22, 2025 to support the costs associated with modifying access to the Law Library. These funds will be utilized as part of the construction/ demolition phase of the project. Approval of an Appropriation Adjustment for these funds will be presented for Council consideration along with the approval of construction/demolition contract at a future date.
The remaining scope requires final engineering, coordination, and construction planning prior to proceeding with demolition activities. Phase 2 CMAR services will support the development of detailed construction documents and cost estimates necessary to safely execute the demolition of the Plaza and associated site improvements.
Phase 2 services will include preparation of architectural, structural, plumbing, mechanical, and electrical engineering plans and specifications necessary to remove the elevated Plaza structure while protecting adjacent Civic Center facilities. The work will also include design of new access routes to the Law Library and other Civic Center areas previously connected by the Plaza. Scope of work will also include processing permits with both the City and County, development of the Guaranteed Maximum Price for construction, and providing procurement and bidding support.
City Council 21 – 4 5/5/2026
Construction Management at Risk Services for the State Building and Plaza Demolition Project and Property Transfer of Plaza of the Fountains Parcel from County of Orange May 5, 2026
Staff recommends approval of a contract amendment with Bernards Bros., Inc. in the amount of $923,076, increasing the total contract value to $1,773,076, to provide these Phase 2 CMAR services. This next phase of work will be funded by the existing State grant funds allocated for the Project.
Demolition Cost Estimate
Due to construction sequencing and estimated demolition construction costs, the current recommendation is to proceed first with demolition of the elevated Plaza structure in preparation for the future demolition of the State Building. The consultant’s current planning estimate for demolition of the Plaza of the Fountains is approximately $8.5 million. The demolition effort is complex due to the structural configuration of the elevated plaza, its proximity to active civic facilities, and the need to maintain access to adjacent buildings. Key components of the work include:
• Carefully staged demolition of elevated structures while protecting adjacent buildings and public spaces
• Construction of new ramps, retaining walls, and access routes to maintain entry to the Law Library and surrounding Civic Center areas
• Removal of structural foundations associated with the elevated plaza • Capping, relocating, and protecting underground utilities serving Civic Center facilities
• Construction of new retaining structures and site stabilization elements Based on current planning estimates, the total cost to demolish both the Plaza of the Fountains and the State Building is expected to exceed $20 million.
Land Transfer Agreement and Future Access Easement
Because portions of the Plaza are located on County-owned property and must be demolished as part of the project, City and County staff have coordinated to pursue a land transfer that would allow the City to fully control and redevelop the site. The proposed transfer includes approximately 0.7 acres of County-owned property located beneath the Plaza structure. Transfer of this property will allow the City to complete the demolition and provide additional land area for future Civic Center redevelopment.
On July 31, 2025, the City and the County entered into a non-binding Letter of Intent outlining the framework for the proposed property transfer (Exhibit 5). The terms of that agreement have been incorporated into the proposed Land Transfer Agreement (Exhibit 6). Under the agreement, the County will transfer the property to the City for a nominal consideration of $1. In exchange, the City will assume responsibility for modifying, maintaining, and improving access to the County’s Law Library from the former plaza area following demolition.
City Council 21 – 5 5/5/2026
Construction Management at Risk Services for the State Building and Plaza Demolition Project and Property Transfer of Plaza of the Fountains Parcel from County of Orange May 5, 2026
The agreement and associated quitclaim deed also include a permanent reservation allowing the County continued access to the Law Library. In addition, a reversionary clause provides that if the City does not commence demolition activities within five years of execution of the agreement, the County may reclaim the property.
Approval of the Land Transfer Agreement and Quitclaim Deed must also be considered by the Orange County Board of Supervisors, along with any necessary Surplus Land Act documentation. The Board is scheduled to consider these actions at its meeting on April 28, 2026. Based on discussions with County staff, it is anticipated that the Board will authorize execution of the agreement contingent upon completion of any required Surplus Land Act processes.
Following completion of the property transfer and final design of the Law Library access improvements, City and County staff will identify and legally describe a conditional access easement allowing the County continued access across the property and include the provision for the City to make future modifications to the easement as required for the future development of the Civic Center.
Staff recommends approval of the Land Transfer Agreement and authorization for the City Manager to execute the future access easement deed necessary to facilitate the transfer and maintain access to the Law Library.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action. A Categorical Exemption will be filed in the future upon City Council approval to proceed with the demolition and construction work.
FISCAL IMPACT
Grant funds are budgeted and available in the following account for Fiscal Year 2025- 2026. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers into Fiscal Year 2026-2027.
Fiscal
Year
Accounting
Unit – Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
ORIGINAL BUDGET
2025-26 41818833-66200
(24-9002)
CDA Capital
Projects
Modernization of SA
Civic Center, Buildings
and Building
Improvements
$850,000
ADDITIONAL BUDGET
2025-26 41818833-66200
(24-9002)
CDA Capital
Projects
Modernization of SA
Civic Center, Buildings $923,076
City Council 21 – 6 5/5/2026
Construction Management at Risk Services for the State Building and Plaza Demolition Project and Property Transfer of Plaza of the Fountains Parcel from County of Orange May 5, 2026
Fiscal
Year
Accounting
Unit – Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
and Building
Improvements
TOTAL $1,773,076
EXHIBIT(S)
1. Location Map
2. Consultant Agreement with Bernards Bros, Inc. Amendment
3. Plaza Property Map
4. Plaza Property Photos
5. Letter of Intent
6. Land Transfer Agreement
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 21 – 7 5/5/2026
PWA
SANTA ANA
PUBLIC WORKS AGENCY
PAGE 1 OF
1 PROJECT NO. 24-9002
DEMOLITION OF THE FULL PLAZA
LOCATION MAP
City Council 21 – 8 5/5/2026
FIRST AMENDMENT TO AGREEMENT WITH BERNARDS BROS., INC FOR
CONSTRUCTION MANAGEMENT SERVICES FOR THE STATE BUILDING DEMOLITION THIS FIRST AMENDMENT to the above-referenced agreement is entered into on April 21, 2026 by and between Bernards Bros., Inc. (“Consultant”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. The parties entered into Agreement No. A-2024-131, dated August 20, 2024 (“Agreement”) by which Consultant agreed to provide construction management services for the demolition of the State Building located at 28 Civic Center Plaza.
B. The term of the Agreement runs through August 19, 2027, and is current and in effect.
C. The Agreement utilizes a Construction Manager at-Risk delivery method, whereby Consultant is the single entity to complete plans, publicly bid the project, and oversee the demolition. As part of delivery, the project was divided into two phases. The first phase included pre-demolition planning, environmental analysis and preparation of plans and specifications. The second phase includes specific services related to the implementation of the demolition plans and is further delineated in the supplemental scope of work, attached hereto as Exhibit A-1.
D. The parties now wish to amend the Agreement to update the Scope of Work to incorporate tasks required for Phase 2, and also to increase the overall compensation to Consultant under the Agreement to account for the additions to the Scope of Work under Phase 2.
E. No other changes are contemplated by this Amendment.
The Parties therefore agree:
1. Section 1., SCOPE OF SERVICES, is amended to add Exhibit A-1, which is attached hereto to this Amendment and incorporated fully into the Agreement.
2. Section 2.a., COMPENSATION, is amended to increase the overall compensation by $923,076.
The total amount to be expended under the term of this Agreement, including any extensions exercised by the parties, shall not exceed $1,773,076. This section is also amended to add rates and charges in Exhibit B-1, which is attached hereto to this Amendment and incorporated fully into the Agreement.
3. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.
[signature page to follow]
EXHIBIT 2
City Council 21 – 9 5/5/2026
EXHIBIT 2
Rodolfo Rosas Digitally signed by Rodolfo Rosas
DN: cn=Rodolfo Rosas, email=rrosas@santaana.org, c=US
Date: 2026.04.06 11:11:29 -07'00'
City Council 21 – 10 5/5/2026
EXHIBIT A-1
EXHIBIT 2
City Council 21 – 11 5/5/2026
Santa Ana State Building Plaza Demolition
2/27/2026
Bernards Change Order Request COR No. 2 dated 2.27.2026.
Bernards General Qualifications for Preconstruction Services (Design Development through CDs and Bidding- GMP)
Documents included/ referenced in this proposal:
a. Work completed per Bernards COR No. 2 (Group 4 ASR 1A). b. Bernards Change Order No. 2 dated 2.27.2026 (REF: Group 4 – ASR 1B dated 11.17.2025) c. Group 4 ASR 1B dated 2.27.2026 and associated backup from Group 4 and sub-consultants. d. ECORP Memo dated 10/20/2025 for CEQA Documentation (CE) Recommendation. e. Schematic Design Package issued 11.26.2025.
Pre-Construction Services - Inclusions
The proposal includes the following items:
1. Scope of Work per Bernards COR No. 2 dated 2.27.2026 (Group 4 ASR 01B dated 11.17.2025).
2. Preconstruction services for the Fountain Plaza Demolition scope of work only.
3. Includes preconstruction services for Design Development, Construction Drawings, permitting and bidding leading up to GMP only.
4. Includes remainder of the preconstruction services (from DD Drawings through bidding of permitted 100% CD drawings) as a continuation of the preconstruction services completed for Schematic Design Services and Historical Assessment studies as part of Bernards COR No. 1 (Group 4 ASR 1A).
5. Scope of Work Description included in Group 4 ASR 1B dared 2.27.2026).
6. Consultant (Bernards Brothers, Inc)staffing includes Estimating, Planning and Operations staff on a part-time basis.
7. CEQA related tasks including documentation for Categorical Exemption (CE) will be on a T&M basis, all other preconstruction services will be on a lump-sum basis as listed in Bernards COR No. 2.
8. Perform Architectural, Engineering services from Design Development through permitting and Bidding (REF: Group 4 ASR 1B for detailed description of Sub-Consultant services).
9. Coordinate with applicable jurisdictions, City and County, throughout design and entitlement processes:
a. Participate in City OAC meetings and design review procedures.
10. Collaborate with adjacent building stakeholders (Law Library, State and Federal buildings) through the City to define the design scope as it relates to shared or adjoining structures. Coordination with other agencies to include the City of Santa Ana as a participant.
11. Prepare and submit demolition plans in accordance with jurisdictional requirements.
12. Obtain demolition permits from the City of Santa Ana and the County.
13. Includes design services for a new east stair from the Law Library.
14. Includes design services for a new south stair to accommodate revised site access.
EXHIBIT 2
City Council 21 – 12 5/5/2026
15. Includes design of new enclosed space around new East and South stairs.
16. Design of new concrete ramp, stairs and railings.
17. Design of phased demolition of the Plaza of the fountains.
18. Evaluate existing Law Library exits and egress paths to determine whether existing stairs can be temporarily abandoned during construction. If feasible, no interim exit will be designed. If not feasible, interim law library modifications will be an add service.
19. Design necessary restoration work and address building scarring caused by demolition activities.
20. Includes design of new railings:
a. at the Plaza of the Flags where the bridge is to be removed. b. along the upper-level walkway from the Federal building.
21. Provide restoration repairs at the east and south elevations of the Law Library where impacted.
22. Design of new retaining walls to support the existing parking structure walls as indicated on the Schematic Design package.
23. Provide options to replace or restore existing striping in areas affected by the demolition.
24. Include lighting design for safety and wayfinding.
25. Include civil engineering to capture and manage stormwater following plaza and landscape demolition.
26. Develop a site signage plan within the limit of work and additional signs very near the limit of work if they are the same or simple variations.
27. Prepare preconstruction cost estimate at each design steps ( DD and CD set of documents). And includes a comprehensive project schedule aligned with design and permitting milestones.
28. Coordinate the development of bidding documents with the City.
29. Facilitate a public bidding process per applicable procurement regulations.
30. Lead a bid leveling process to ensure all subcontractor bids are compared based on identical scope and evaluation criteria.
31. Package and submit the Guaranteed Maximum Price (GMP) for review and approval.
32. Prepare and deliver presentations to City Council for project review and approval.
33. Consultant will submit CEQA documentation for certification or approval and pay fees up to $4,400 that will be reimbursed with markup by the City. (Fees not included in Estimate).
Pre-Construction Services - Exclusions
1. Estimate excludes Owner Contingency.
2. Exclusions per Group 4 ASR 1B dated 2/23/2026.
3. Any Design and Preconstruction services and associated costs beyond January 2027 as shown on Work Plan.
4. The scope does not include any interior modifications to the Law Library. While such modifications may support continued operations during stair removal and replacement, they are not part of this scope.
5. The scope excludes assessment of Central Plant capacity or any other evaluations beyond the defined project limits.
6. SWPPP Plans preparation is not included. ASRs are under one acre and exempt.
7. Any work beyond the defined project limits is excluded from this scope.
8. Changes to Limit of Work.
9. Design and engineering of any permanent paving or parking lot construction is excluded.
10. The preparation of construction documents for vertical construction (new buildings or major additions) is not part of this scope.
EXHIBIT 2
City Council 21 – 13 5/5/2026
11. Work related to permanent tie-ins to the Federal or State buildings (mechanical, structural, or other utility connections) is not included unless explicitly requested and authorized.
12. Utility capacity upgrades or off-site utility infrastructure improvements beyond disconnection and termination are excluded.
13. Permitting and associated fees for traffic control plans, street closures, or public right-of-way improvements are excluded, except as needed for haul routes or demolition access.
14. Fabrication or procurement of permanent fixtures (e.g., lighting poles, signage, railings) is not included; design intent documents only are provided.
15. Any services required by agencies not listed in the scope coordination (such as FEMA, SHPO, or EPA) are excluded unless later requested and approved.
16. Full construction-phase services (such as construction administration, inspections, and contractor coordination during demolition) are not included in the preconstruction phase.
17. Design or coordination for future tenant improvements or programming within adjacent buildings is excluded.
18. Traffic control plans and encroachment permit required drawings and fees are not included.
19. Any additional services and associated reports for hazardous material sampling and Geotechnical exploration services already completed in Bernards COR No. 1 scope.
20. Design of temporary stairs.
21. Additional round/s of bidding and GMP preparation. (only one round of bidding and GMP is included).
22. Changes proposed after approval of previous direction and/or completion of design documents.
23. Design services for Landscaping, Low Voltage, Access Control, Security, Fire Protection and Fire Alarm.
EXHIBIT 2
City Council 21 – 14 5/5/2026
AUG SEP OCT NOV DEC JAN FEB MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
SANTA ANA STATE BUILDING DEMOLITION PROJECT
DRAFT WORK PLAN – 24 February 2026 version 3
2025 2026 2027 CEQA SCOPE A/E SCOPE
MEETING SCHEDULE
MEETING SCHEDULE
HISTORIC WORK EFFORT
SURVEY
RECORDS SEARCH
LEGAL DESCRIPTION
CONSTRUCTION DOCUMENTS
PERMIT
BID
CONSTR.
A1.1 HISTORICAL EVAL OF OC CIVIC CENTER HIS. DISTRICT
A1
A2
B2
DESIGN DEVELOPMENT
SCHEMATIC DESIGN
DRAFT BUILDING SIGNIFICANCE EVAL
PRELIMINARY FINDINGS
DRAFT TECHNICAL REPORT
FINAL REPORT
AWARD
NTP
B1
COST ESTIMATE ($)
B1.1 CATEGORICAL
EXEMPTION
$
NTP
$
EXHIBIT 2
City Council 21 – 15 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 1 of 10 ASR 01B - Demolition of Plaza of the Fountains – PART 2 CONTEXT:
In 2023 the City of Santa Ana (City) purchased approximately 0.46 acres from the State of that is adjacent to its City Hall for the purpose to land bank the parcel for future City purposes yet to be determined. Within the boundaries of this parcel is a vacant nine story building with the address of 28 Civic Center Plaza (State Building) and portions of an elevated outdoor space called Plaza of the Fountains (Plaza), a covered parking area below the Plaza, and adjacent at grade portions of Orange County Civic Center (OCCC) campus roadways, sidewalks, landscape and infrastructure.
Basic Services were initially scoped with the intention to demolish State Building and City owned portion of the Plaza.
In Basic Services Phase 1 the following findings were made:
Demolition of the State Building is greatly facilitated by and has lower cost when deconstruction activities can be conducted along both long sides which requires demolishing the Plaza of The Fountains first. Therefore the City now intends to proceed with Plaza demolition first. The City determined it did not have funds currently available to demolish the State Building and intends to proceed at this time with demolition of The Plaza of the Fountains only. The City-County property line is located mid-way in one of the elevated Plaza’s long span structural bays. Demolition of only the City’s portion of the Plaza would require costly interim structural reinforcements of the County’s remaining portion, and the County’s remaining portions would result in an awkward half demolished condition. Consequently, the City and County intend to execute an agreement with the County to adjust the property lines so that essentially the full Plaza will be within the City’s control so that the full Plaza may be completely demolished in one deconstruction and adjacent areas repair sequence.
Adjacent and partially interlocked with the Plaza is the County Law Library (Library).
The Library has a third floor entry from and a second floor exit onto the Plaza (Library Exits). After the demolition of the Plaza the Library Exits will need to be replaced with new exterior stairs.
Below the plaza is a lower level on-grade parking area that after the Plaza is demolished will be open to the sky. The City desires to continue to use this area as an open-air parking lot in much the same way as it is used today.
EXHIBIT 2
City Council 21 – 16 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 2 of 10 ASR 01 was requested to rescope the project to the demolition of the Plaza only. To expedite this work, the City requested this ASR be broken into two parts, the ASR01-A Part 1 that can be conducted within the balance of initial Basic Services fee remaining, and the remaining services that will require City Council action for supplemental funding.
ASR 01A-Part 1 Services were provided in the Fall of 2025. It included preparing an historic assessment of the OCCC campus; an expanded survey including a legal description of the new property line, and schematic design services of architectural, civil, mechanical, electrical, plumbing engineering and fire protection demolition scoping, and architectural, structural, and electrical engineering services related to the new Library Exits stairs. During ASR-01A Part 1 the following findings were made:
The Plaza of the Fountains structure was found to be only a Secondary contributor to the OCCC potential eligibility for historic designation. It was found that the demolition of the Plaza of the Fountain will not cause a significant impact to a potential OCCC Historic District. Therefore, a Categorical Exemption was found to be the appropriate approach to CEQA compliance needed to obtain the demolition and repair permit(s).
While the County Law Library was determined to be a Primary contributor to the OCCC potential eligibility for historic designation, the proposed demolition scope of the Library’s east stair and its proposed reconstruction and related repairs were found to be not significant to its consideration for Historic registration.
THIS ASR01B -Part 2, includes the preparation of a CEQA Categorical Exemption (CE) for this project, and also the Architecture and Engineering services to take the proposed scope through to permit(s) and bidding.
ASR 01B PART 2 SCOPE OF WORK
ROLES FOR THE SERVICES PROVIDED:
• CEQA/Preparation of documentation needed for a Categorical Exemption – ECORP • Civil Engineering - IMEG
• Structural Engineering - KPFF
• MEP/FP, - MEP Cal
• Environmental Graphics -Group 4
• Support to Bernards for Cost Estimates at each Phase
EXHIBIT 2
City Council 21 – 17 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 3 of 10 B1 CEQA ENVIRONMENTAL PLANNING SERVICES – PART 2.
B1.1 Technical Memorandum in Support of a Categorical Exemption (CE) .
ECORP will update the previously prepared technical memorandum substantiating the Categorical Exemption (CE) class. It is anticipated that the proposed project is exempt from CEQA under Class 32 (In-Fill Development Projects). Class 32 consists of projects characterized as in-fill development meeting the conditions described below:
(a) The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations.
(b) The proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses. (c) The project site has no value as habitat for endangered, rare or threatened species.
(d) Approval of the project would not result in any significant eƯects relating to traƯic, noise, air quality, or water quality.
(e) The site can be adequately served by all required utilities and public services.
The memorandum will include substantiating language describing how the Project meets conditions (a) through (e) above.
In response to condition (c) publicly available information on biological resources at the site will be collected using public databases including California Department of Fish and Wildlife’s (CDFW) California Natural Diversity Data Base (CNDDB), California Native Plant Society’s Electronic Inventory, range maps for special-status species, the National Wetland Inventory, and other documentation pertinent to the region. The search will identify the approximate locations of known or expected sensitive biological resources and habitats located with respect to the project site.
The memorandum will also address exceptions (a) through (f) of CEQA Guideline 15300.2.
The exceptions include:
(a) Location
(b) Cumulative Impact
(c) Significant EƯect
(d) Scenic Highways
(e) Hazardous Waste Sites
(f) Historical Resources
ECORP previously conducted a records search of the Project Area at the South Central Coastal Information Center (SCCIC) of the California Historical Resources Information EXHIBIT 2
City Council 21 – 18 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 4 of 10 System at California State University, Fullerton on September 15, 2025 in support of the architectural history evaluation of the Orange County Civic Center. As these results are still considered current, ECORP will utilize this record search results to complete an updated records search summary in response to exception (f). A new search of the Sacred Lands File (SLF) will also be requested from the Native American Heritage Commission (NAHC) in Sacramento. The search will identify any known sensitive or sacred Native American resources located within or near the project area. The results of the new SLF search will be included in the record search summary.
The paleontological records search and literature review conducted in 2024 for the previous Project will be utilized for the proposed Project. The records search includes a review of known fossil localities in the project vicinity and an assessment of the potential for the project area to contain buried paleontological resources based on geologic maps of the region. A summary letter report has already been prepared to document the results of the records search.
The previously conducted Biological Resources Literature Review will be utilized for the Project.
To address the Project’s potential impacts regarding historical resources, ECORP will utilize the historical analysis that has been conducted in 2025 for the Project. The results of this report will be incorporated into the CE analysis for the Project.
B1. 2 Air Quality Study
As part of the Technical Memorandum ECORP will perform short-term emissions modeling for the Project using CalEEMod which would assess potential air quality and greenhouse gas impacts from demolition of the plaza. The results of the modeling will be appended to the Technical Memorandum.
B1.3 CEQA Categorical Exemption
The proposed project is likely exempt from CEQA under Class 32: In-Fill Development Projects (CEQA Guidelines Section 15332). The City of Santa Ana Department of Public Works will serve as the CEQA Lead Agency. ECORP will update the previously prepared Exemption Form from Appendix E of the CEQA Guidelines. This form will be filed at the Orange County Clerk’s oƯice and the State Clearinghouse. A receipt for the filing will be obtained from both of these entities.
EXHIBIT 2
City Council 21 – 19 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 5 of 10 B1.4 Project Management and Meetings
This task covers Project Manager time for up to 10 hours of project management tasks and up to 8 hours of time for meetings with the City and County and consultant team, as needed.
B1.5 Design Review and Technical Support
During the course of the Project, as needed, ECORP will review architect’s design proposals to the County Law Library and attend project meetings or conference calls with the client and project planning team and/or lead agencies, provide general technical support, prepare project status reports and updated schedules, coordinate with G4 staƯ, respond to additional or unanticipated comments on deliverables, and maintain appropriate communication with the client, team members, and any subconsultants. This is an as-needed task, billed as time and materials. We have budgeted for up to $2,250 of staƯ time for coordination and assistance. .
B2 ARCHITECTURAL & ENGINEERING SERVICES FOR DEMOLITION AND RELATED REPAIRS – PART 2 – DESIGN DEVELOPMENT THROUGH BIDDING.
B2.1 Scope Clarifications:
Based on Input from City received during Schematic Design done during ASR01-A the scope of Architectural and Engineering services has been revised and/or restated as follows:
B2.1.1 Architectural:
Plaza Demolition Scoping.
Law Library New East Stair and Balcony with Enclosed Spaces Below. Law Library “Dry Garden” Anti-loitering Area Between Stair and Building. Law Library New South Stair with Enclosed Spaces Around. Law Library Modifications to Interior Exit Signage for Adjusted Exit Routes During Various Phases of Construction.
Law Library Exterior Wall Repairs
Accessible Path Across Project Site Including New Ramp from Federal Building, and Protective Bollards.
Architectural Railings at Plaza of the Flags and Federal Building, and if any areas oƯ the State Building Plaza Level to remain are deemed to need them. Architrectural Design of Retaining Wall Reinforcement EXHIBIT 2
City Council 21 – 20 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 6 of 10 Parking Striping.
Door and Hardware Specifications for New Doors at Enclosures Under Stairs Signage Scope – ADA Path and Up to three wayfinding signs, parking signs within limit of work. Scope can include additional signs very near the limit of work if they are the same or simple variations.
Support to Bernards for cost estimates at each phase.
B2.1.2 Structural:
Structural Scoping for Phased Demolition of the Plaza of The Fountains. Structural Design of Retaining Wall Demolition and Reinforcement. Structural Design of East and South Stairs
Structural Design of Foundations and Walls for Stairs and Enclosed Spaces Under and Around Stairs.
Structural Design of Concrete Ramp and Stair.
Structural Design of Railings
Structural Design of Exterior Light and Sign Foundations and Mountings.
B2.1.3 Civil
Demolition Scoping
Utility Demolition Scoping
State Building Utility Protection
New Surface Drainage Design for Lower Level Open Air Parking Parking Area Repair and Resurfacing
Roadway Repair and Resurfacing within Limit of Work
Sidewalk Repair within Limit of Work
B2.1.4 Mechanical
Safe-oƯ & Capping Scoping for CUF Hydronic Piping
Mechanical Demolition Scoping
Ventilation Design of Law Library Newly Enclosed Spaces Around New Stairs, B2.1.5 Plumbing
Safe-oƯ and Capping of any plumbing services in Demolition Area. Plumbing Demolition Scoping
Protection Design of Fire Service to State Building and underside of State Building Plaza Level Parking Below.
EXHIBIT 2
City Council 21 – 21 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 7 of 10 B2.1.6 Electrical
Safe-oƯ Electrical Services in Demolition Area.
Electrical Demolition Scoping.
New lighting for Parking Areas and walkways within Limit of Work on City Electrical Service.
New lighting for Library exist stairs and enclosed spaces below to be served oƯ County Service.
Protection Design of Electrical Service to State Building and underside of State Building Plaza Level Parking Below.
State Building lighting will be modified to be kept in Operation PostDemolition Consultant shall provide lighting design, lighting control, title 24 compliance forms, and emergency lighting photometrics for the parking lot, accessible path of travel across the site, and interior spaces related to the Law Library south stair and enclosed spaces below the law library east stair. Consultant shall provide design for an outdoor rated UPS/invertor system for emergency lighting.
B2.1.7 Permits
Consultant shall submit plans and specifications for the demolition and repair permits to the City and also separately to the County for work required on County Property (Law Library stairs and repair).
Permits related to the means and methods of demolition will be obtained through deferred approvals by the to be selected demolition subcontractor. Permit Fees will be the responsibility of the City.
B2.1.8 Procedures for safe conduct of the work in the work zone will also be part of the means and methods, which will be obtained through deferred approvals by the to be selected demolition subcontractor.
B2.1.9. BIM modeling, where provided will be prepared to Level of Development (LOD) 200.
B2.2 Project Phases and Submissions for Preparation of Plans and Specs:
B2.2.1 Phase 2 Design Development
EXHIBIT 2
City Council 21 – 22 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 8 of 10 Architect will facilitate a part-day Integrated Design Workshop (IDW) with various stakeholders from City departments invited at the request of the City Project Manager. Sub consultants will attend virtually or in-person, to review AE deliverables from Schematic Design Phase and do a “page-turn” to review design intent, confirm directions from City provided ASR01comments, and confirm directions for DD development.
Consultants will advance the project to the Design Development level drawings and specifications.
Deliverables: Design Development drawings and Outline specifications.
B2.2.2 Phase 3 Construction Documents – 90% Submission – Permit Submittal Consultants shall incorporate responses to City comments from the DD submission and begin preparation of construction documents and details of suƯicient detail to be deemed suƯicient for permit review.
Deliverables: Permit Submittal Plans and Specifications.
B2.2.3 Phase 4 Construction Documents – 100% Submission – Back check submittal
Consultants shall incorporate responses to City comments from the Building Department and prepare a re-submission of suƯicient detail to obtain building permit.
Deliverables: Permit Re-Submittal Plans and Specifications.
B2.2.4 Phase 5 Bidding Support
Consultant shall support Contractor and City in obtaining bids for the work by providing answers to questions and issuing addendum as needed.
B2.3 Project Meetings and Coordination:
B2.3.1 Project Meetings
Architect shall attend up to 12 Contractor-Architect Coordination meetings.
Architect shall conduct Architect subconsultant meetings as needed.
Architect shall attend and support Owner-Architect-Contractor (OAC) meetings on a two-three week interval during active design phases up to a total of 12 meetings.
Architect shall conduct up to six additional stakeholder meeting as requested by the City – that may include City Planning, meetings with County, City Building OƯicial, EXHIBIT 2
City Council 21 – 23 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 9 of 10 Law Library staƯ, Police, Fire, City Manager’s oƯice, OCCC Authority, OCCA operations and maintenance staƯ, Accessibility Coordinator or others.
Subconsultants shall attend up to two addition virtual meetings with City representatives to present options and facilitate obtaining direction from the City for preferred options.
The Architect scope includes four person-trips for on-site in-person meetings. All of the other meetings listed above will be conducted virtually.
ASR-01B ADDITIONAL SERVICES
General
Other services not included in ASR 01B Scope of Work. Precise digital scanning or modeling and field-verified 3D documentation. Additional meetings.
Overnight trips.
Construction Administration
Pre-construction biological assessments that may be required to be included in Construction Phase Services.
Permit fees.
LEED rating assessment or services and fees.
Creating more than a single bid package
State Building Demolition scope
Changes to Limit of Work.
Changes proposed after approval of previous directions or project phases.
Landscape
Any services of a landscape architect, including any planting, irrigation, repairs to be done by owner or design build by landscape and irrigation contractors hired by others.
Architect
Field measurements of existing buildings other than those explicitly included Modifications to the Law Library interior
Temporary stairs
Low Voltage Services
Low Voltage / Security / Data services. Communications, Structured Cabling, Wi-Fi Infrastructure, Electronic Security Systems for Visual Surveillance Systems.
EXHIBIT 2
City Council 21 – 24 5/5/2026
SASB PLAZA DEMO ASR 01 B – PART 2 GROUP 4 ARCHITECTURE 2026-02-23 Page 10 of 10 MEP
Fire Protection Scope, Fire Alarm panel modification or design. OCCC Central Plan assessments or modification to determine impacts of removal of demolition scope from campus operations.
EXHIBIT 2
City Council 21 – 25 5/5/2026
EXHIBIT B-1
EXHIBIT 2
City Council 21 – 26 5/5/2026
2.27.2026
ARCH GROUP 4
Structural
KPFF with G4
markup
Topo
Survey with
G4 markup
Civil
IMEG with G4
markup
MEP/FP
with G4
markup
CE
ECORP with
G4 markup
Consumables Hazardous Testing Geo Survey Bernards Total $9,720 - - - - $19,007 $15,000 - - $53,843 $97,570
$85,490 $11,937 - $11,866 $29,118 - $15,000 - - $79,359 $232,770 $109,292 $11,937 - $34,431 $33,097 - $5,000 - - $58,023 $251,780 $34,405 $9,476 - $17,870 $10,833 - $5,000 - - $58,255 $135,839 $17,473 $1,725 - $4,395 $5,739 - - - $91,869 $121,201
$256,380 $35,075 $0 $68,561 $78,787 $19,007 $40,000 $0 $0 $341,349 $839,160 Part 2 - Phase 5: Bidding : LS
TOTAL:
Plaza Demo Estimate - Change Order No. 2 (REF: Group 4 -ASR 1B dated 2.27.2026 and Bernards COR No. 2 backup) CEQA,Categorical Exemption T&M.Part 2 - Phase 2: Design Development: LSPart 2 - Phase 3: Construction Documents (90%): LSPart 2 - Phase 4: Construciton Documents (100% permit): LS permit)
EXHIBIT
2 City Council 21 – 27 5/5/2026
Part 2 - Phase 2 - EIR, DD, CD, Bidding
2.27.2026
Operations Executive $218
Sr. Project
Manager
$164
Superintendent
$130
Contract
Administrator
$85
Senior Estimator $146
Lead Estimator $124
Estimators
$102
Schedulling Services $163
Accounting
$85
Consumables
$131
Insurance @1.44%
Bernards Total
96 124 0 0 0 0 0 26 26
$20,928 $20,336 $0 $0 $4,238 $2,210 $1,000 $5,131 $53,843 Part 2 - Phase 2: Design Development: 95 150 20 24 80 55 52 10 35 $20,710 $24,600 $2,600 $2,040 $11,680 $6,820 $5,304 $1,630 $2,975 $1,000 $79,359 Part 2 - Phase 3: Construction Documents (90%): 65 100 40 10 55 35 40 6 35 $14,170 $16,400 $5,200 $850 $8,030 $4,340 $4,080 $978 $2,975 $1,000 $58,023 60 90 40 8 65 45 50 5 30
$13,080 $14,760 $5,200 $680 $9,490 $5,580 $5,100 $815 $2,550 $1,000 $58,255 100 160 40 10 100 95 73 5 30
$21,800 $26,240 $5,200 $850 $14,600 $11,780 $7,446 $815 $2,550 $588 $91,869 Total $341,349
Part 2 - Phase 4: Construction Documents (100%)
Lump Sum
Part 2 - Phase 5: Bidding
Lump Sum
Description Part 2 - CEQA Services Categorical Exemption Lump SumLump SumLump Sum
EXHIBIT
2 City Council 21 – 28 5/5/2026
17 November 2025
Samir Barbudhe CLIENT CONTR #: 1-1885
Bernards Brothers Inc ADD SERVICE #: 01B
555 First Street BILLING TYPE: T&M / Lump Sum
San Fernando, CA 91340
PROJECT NAME: PROJECT #: GROUP 4 PHASE #:
Santa Ana State Building Demolition 24621-01 I02
ASR 01B PRECON SVS PLAZA DEMO:EIR, DD-BID
CEQA Services Plaza Demo CE and Related Services, Time & Material
COMPANY
EST.
HOURS
AVG. EST.
RATE T&M MARKUP EXTENSION
ECORP Tasks B1.1-B1.5 73 $ 225 $16,528 $2,479 $19,007
Group 4 36 $ 270 $9,720 $9,720
DESIGN FEE SUB-TOTAL: $28,727
ARCHITECTURE & ENGINEERING PHASE 2-5 DD-BID, Lump Sum, % Complete
COMPANY
EST.
HOURS
AVG. EST.
RATE LUMP SUM MARKUP EXTENSION
IMEG Civil 265 $ 225 $59,618 $8,943 $68,561
KPFF Structural 136 $ 225 $30,500 $4,575 $35,075
MEP MEPCal 304 $ 225 $68,510 $10,277 $78,787
Group 4 987 $ 250 $246,660 $246,660
DESIGN FEE SUB-TOTAL: $429,082
PROFESSIONAL SERVICE SUBTOTAL T&M & Lump Sum NTE $457,809 MAX. REIMBURSABLES SUB-TOTAL NTE: $40,000
MAX. INCLUDING REIMB. EXPENSES: $497,809
David Schnee Date
Principal in Charge
Samir Barbudhe Date
Bernards Project Executive
ADD SERVICE REQUEST
SCOPE SUMMARY:
Additional Preconstruction Services Plaza Demo - Part 2. See ASR 01B Exhibit A 11/17/2025
EXHIBIT 2
City Council 21 – 29 5/5/2026
City of Santa Ana
Plaza of the Fountains Demo
Pre-Construction Phase 1B
Bernards Brothers Inc.
ASR 01B
11/21/2025 4:52 PM
ASR 01B PRECONSTRUCTION SERVICES PLAZA DEMO ONLY - STAGE 2
DISCIPLINE / CONSULTANT PHASE
Architect CE Structural Civil Elec/Plumb SUBTOTAL
PHASE / DESCRIPTION Group 4 ECORP KPFF IMEG MEP Cal FEES B1.1-B1.5 CEQA Services Categorical Exemption T&M $ $19,007 9,720 $0 $0 $0 $ 28,727 B2.1 Phase 2: Design Development Lump Sum $ 85,490 $0 $11,937 $11,866 $29,118 $ 138,411 B2.2 Phase 3: Construction Docs (90%) Lump Sum $ 109,292 $0 $11,937 $34,431 $33,097 $ 188,757 B2.3 Phase 4: Construction Docs (100% permit) Lump Sum$ 34,405 $0 $9,476 $17,870 $10,833 $ 72,584 B2.4 Phase 5: Bidding Lump Sum $ 17,473 $0 $1,725 $4,395 $5,739 $ 29,332 ASR 01B Part 2 Total $ 256,380 $19,007 $35,075 $68,561 $78,787 $ 457,809 G:\24621-01 Santa Ana State Bldg\Y-Contract\CLIENT- G4-Bernards\Additional Services\ASR-01B Plaza Demo Part 2 with CE\DRAFTS\2025-11-17 Draft to BBI\ 2025-11-17 ASR01B ASR 01B 2025-11-17 11/21/2025 EXHIBIT 2
City Council 21 – 30 5/5/2026
CITY OF SANTA ANA
BERNARDS BROTHERS, INC.
PLAZA OF THE FOUNTAINS DEMOLITION
ASR 01B FEE HOUR BREAKDOWN Revised 11/17
Group 4 Architecture, Research + Planning, Inc.
ASR 01B Part 2 Hours by Firm by Task
G4 G4 G4 G4 G4 IMEG IMEG IMEG IMEG IMEG KPFF KPFF KPFF MEP Cal MEP Cal MEP Cal MEP Cal MEP Cal Principal Associate Arch II Staff II Total Proj Exec Snr Eng PM Staff Total PIC PM Total PIC Assoc Engineer II Engineer I Total TASK / DESCRIPTION $270/hr $240/hr $190/hr $165/hr Hours / Fee $240/hr $220/hr $230/hr $180/hr Hours / Fee $290/hr $215/hr Hours / Fee $260/hr $235/hr $160/hr $135/hr Hours / Fee B1.1-B1.5 Cat. Exemption Prep + Related Svs T&M See Separate ECORP Hours by Task breakdown B2.1.1 DD 84 90 104 130 408 Hrs 8 12 12 17 49 Hrs 18 24 42 Hrs 24 34 44 30 132 Hrs Lump Sum $ 22,680 $ 21,600 $ 19,760 $ 21,450 $ 85,490 $ 1,920 $ 2,640 $ 2,760 $ 2,998 $ 10,318 $ 5,220 $ 5,160 $ 10,380 $ 6,240 $ 7,990 $ 7,040 $ 4,050 $ 25,320 B2.1.2 CD 90% 96 114 140 178 528 Hrs 20 28 34 62 144 Hrs 18 24 42 Hrs 24 34 44 56 158 Hrs Lump Sum $ 25,920 $ 27,348 $ 26,600 $ 29,424 $ 109,292 $ 4,800 $ 6,160 $ 7,820 $ 11,160 $ 29,940 $ 5,220 $ 5,160 $ 10,380 $ 6,240 $ 7,990 $ 7,040 $ 7,510 $ 28,780 B2.1.3 CD 100% 20 34 40 80 174 Hrs 8 18 24 23 73 Hrs 10 25 35 Hrs 12 16 8 9 45 Hrs Lump Sum $ 5,400 $ 8,160 $ 7,600 $ 13,245 $ 34,405 $ 1,920 $ 3,960 $ 5,520 $ 4,139 $ 15,539 $ 2,900 $ 5,340 $ 8,240 $ 3,120 $ 3,760 $ 1,280 $ 1,260 $ 9,420 B2.1.4 Bidding 10 15 20 45 90 Hrs 2 4 4 9 19 Hrs 2 4 6 Hrs 6 8 4 7 25 Hrs Lump Sum $ 2,700 $ 3,600 $ 3,800 $ 7,373 $ 17,473 $ 480 $ 880 $ 920 $ 1,542 $ 3,822 $ 580 $ 920 $ 1,500 $ 1,560 $ 1,880 $ 640 $ 910 $ 4,990 SUBTOTALS: $ 56,700 $ 60,708 $ 57,760 $ 71,492 $ 246,660 $ 9,120 $ 13,640 $ 17,020 $ 19,839 $ 59,618 $ 13,920 $ 16,580 $ 30,500 $ 17,160 $ 21,620 $ 16,000 $ 13,730 $ 68,510 Mark-ups $ - $ 8,943 $ 4,575 $ 10,277
Totals w/ Markups $ 246,660 $ 68,561 $ 35,075 $ 78,787 $ 429,083 ` 246,664 <11/20 5% reduction DS target? Yes per Samir call 59,618 30,500 68,510 G:\24621-01 Santa Ana State Bldg\Y-Contract\CLIENT- G4-Bernards\Additional Services\ASR-01B Plaza Demo Part 2 with CE\DRAFTS\2025-11-17 Draft to BBI\2025-11-17 ASR01B 11/17/2025 EXHIBIT 2
City Council 21 – 31 5/5/2026
11/7/25 ECORP Fee Hour Breakdown for the 11/17/25 CE Budget using 2024 hourly rates from ECORP's original June 4, 2024 CE Proposal Task Staff Staff Classification Hours Rate per hour Labor Cost Reimburable Task Fee Total ASR01B Margaret Partridge Professional VII 12 $175 $2,100 $0 $2,100 Christopher Uminski Technician I 4 $85 $340 $0 $340
Freddie Olmos Professional X 2 $225 $450 $0 $450
Jeremy Adams Professional VIII 2 $190 $380 $0 $380
Sonia Sifuentes Professional VI 1 $165 $165 $0 $165
Robert Cunningham Professional IV 6 $145 $870 $0 $870
Devin Keogh Professional VI 5 $165 $825 $0 $825
Stacie Tennant Professional VIII 1 $190 $190 $0 $190
Marc Guidry Professional VI 5 $165 $825 $0 $825
Andrew Bursan Professional V 3 $155 $465 $0 $465
Nicholas Bizzell Professional I 1 $115 $115 $0 $115
SCCIC Fees Not applicable 0 $0 $0 $572 $572
SCCIC Parking Fee Not applicable 0 $0 $0 $15 $15
Mileage Not applicable 0 $0 0 $76 $76
TOTAL FOR TASK 1 $7,388
Margaret Partridge Professional VII 1 $175 $175 $0 $175 Seth Myers Professinal VIII 3 $190 $570 $0 $570
Rosey Worden Prfessional IV 18 $145 $2,610 $0 $2,610
TOTAL FOR TASK 2 $3,355
Margaret Partridge Professional VIII 0.5 $175 $87.50 $0 $87.50 Christopher Uminski Technician I 1 $85 $85.00 $0 $85.00 Freddie Olmos Professional X 0.5 $225 $112.50 $0 $112.50 TOTAL FOR TASK 3 $285.00
Margaret Partridge Professional VIII 16 $175 $2,800 $0 $2,800 Freddie Olmos Professional X 3 $225 $675 $0 $675
TOTAL FOR TASK 4 $3,475
Margaret Partridge Professional VIII 5 $175 $875 $0 $875 Freddie Olmos Professional X 2 $225 $450 $0 $450
Andrew Bursan Professional V 1 $155 $155 $0 $155
Jeremy Adams Professional VIII 1 $190 $190 $0 $190
Sonia Sifuentes Professional VI 1 $165 $165 $0 $165
Stacie Tennant Professional VIII 1 $190 $190 $0 $190
TOTAL FOR TASK 5 $2,025
ASR01B Tasks B1.1-B1.5 ECORP GRAND TOTAL $16,528
Task B1.1 Technical Memorandum in Support of the Categorical Exemption Task B1.2 Air Quality Study
Task B1 3 CEQA Categorical Exemption
Task B1.4 Project Management and Meetings
Task B1.5 Design Review and Technical Support
1 EXHIBIT 2
City Council 21 – 32 5/5/2026
901 Via Piemonte, Suite 400,Ontario, CA 91764
909.477.6915 Fax: 909.477.6916 imegcorp.com
EXHIBIT 3
PLAZA PROPERTY MAP
LEGEND:
Plaza Property
EXISTING COUNTY
LAW LIBRARY
-PLAZA PROPERTY
City Council 21 – 33 5/5/2026
PWA
SANTA ANA
PUBLIC WORKS AGENCY
PAGE 1 OF
PLAZA PROPERTY PHOTOS
DEMOLITION OF THE FULL PLAZA
PROJECT NO. 24-9002
EXHIBIT 4
City Council 21 – 34 5/5/2026
PWA
SANTA ANA
PUBLIC WORKS AGENCY
PAGE 1 OF
PLAZA PROPERTY PHOTOS
DEMOLITION OF THE FULL PLAZA
PROJECT NO. 24-9002
EXHIBIT 4
City Council 21 – 35 5/5/2026
LETTER OF INTENT BETWEEN
COUNTY OF ORANGE
AND
CITY OF SANTA ANA
THIS LETTER OF INTENT ("LOI") is made and entered into July 31, 2025, by and between the COUNTY OF ORANGE, a political subdivision of the State of California ("County") and the CITY OF SANTA ANA ("City"). The County and the City may be referred to herein individually as a "Party" or collectively as the "Parties."
RECITALS
A. The County is the fee owner of an approximately 0.7 acre parcel which contains a portion of Assessor's Parcel 008-067-45 and is commonly known as the "Plaza ofthe Fountains." The parcel is illustrated on Exhibit A, attached hereto, as Parcel A.
B. The City intends to undertake Project 24-9002 under its capital improvement program, which will demolish the former State of California building known as Civic Center Building 28, the Plaza of the Fountains north and west of Building 28, and a pedestrian bridge.
C. The County's adjacent Law Library at 515 North Flower Street ("Law Library") is to be protected in place with the Project and access to the Law Library must be preserved.
D. On April 22, 2025 the Orange County Civic Center Authority (OCCCA) approved the Fiscal Year 2025-2026 Orange County Civic Center Parking and Maintenance Budget (Fund 828), which included an allocation of $500,000 for Modification to Law Library Deck (Plaza of the Fountains) and Access.
E. The City plans to expend the $500,000 for Modification to Law Library Deck (Plaza of the Fountains) and Access on access accommodations including construction of features situated outside of Parcel A to maintain/improve/modify access to the Law Library. The cost of providing the access accommodations and related design changes for features outside of Parcel A is expected to exceed the available $500,000, which excess will be funded by the City.
F. The purpose of this LOI is to memorialize the intent of the Parties to enter into negotiations for an agreement wherein the Parties would agree to a land transfer that would result in the City acquiring all interest in the Plaza of the Fountains ("Land Transfer Agreement").
EXHIBIT 5
City Council 21 – 36 5/5/2026
INTENTIONS
NOW, THEREFORE, County and City agree to enter into negotiations for the preparation of a Land Transfer Agreement to memorialize the proposed exchange materially as follows:
1. The County shall convey fee ownership of Parcel A to the City via a Land Transfer Agreement.
2. The City shall include specific provisions in the scope of work for Project 24-9002 to maintain access to the Law Library. Exhibit B, attached hereto, identifies initial proposed scope of work items, lying both within and outside Parcel A, specific to maintaining access to the Law Library. The final scope of work shall be mutually agreed to be the Parties.
3. The cost of providing the Law Library access scope of work items and related design changes for features outside of Parcel A is expected to exceed the available OCCСА funding of $500,000. Therefore, the City will fund any additional costs to complete the proposed work items listed in Exhibit B (with the final scope of work to be mutually approved by the Parties), and in exchange, the County and City will enter into a Land Transfer Agreement wherein the County will convey the Acquisition Area depicted in Exhibit B2 to the City for the sum of one dollar ($1).
4. Any third-party costs related to the Land Transfer Agreement shall be shared equally by the County and the City. The Parties shall be responsible for their own internal costs.
5. The County will be required to obtain approval from the Orange County Board of Supervisors to convey the parcel. The City will be required to obtain approval from the Santa Ana City Council to receive the parcel.
5. Any amendments to this LOI shall be made in writing by County and City.
6. This LOI is solely a preliminary expression of general interest and intentions of the Parties and is to be used for discussion and planning purposes only. The Parties agree that this LOI is not intended to create any legally binding agreement or obligation, either implied or expressed by any Party to agree to a definitive agreement, and imposes no duty on any Party to ultimately enter into a binding agreement. It is the manifestation of the intent of the Parties that no Party shall have any contractual obligations to any other Party with respect to matters referred herein, unless and until a definitive agreement has been considered, approved, and fully executed by the Board of Supervisors and the Santa Ana City Council.
COUNTY OF ORANGE
Thomas Miller, Chief Real Estate Officer
CITY OF SANTA ANA
ani
City Council 21 – Alvaro 37 Nunez, City Manager 5/5/2026 N Flower St
N Flower St
N Flower St
←
ium
N Flower St
EXHIBIT A
↑
PARCEL A
APPROX. 0.7AC.
W Santa Ana Blvd W santa Ana Blvd
©2024 LightBox. All rights reserved.
N Parton St
CivicCenter Plaza
Everest הוובהב
Sasscer Park
130 feet N
City Council 21 – 38 5/5/2026 1
EXHIBIT В
The City of Santa Ana's Capital Improvement Project 24-9002 is proposed to demolish the former State of California Building 28, the Plaza of the Fountains north and west of Building 28, and a pedestrian bridge. The Level 1 retaining wall that runs along the west and south side of the Plaza will remain in place. The County's adjacent Law Library at 515 North Flower Street (Library) is planned to be protected in place.
The Law Library's (Library) building footprint varies across levels. The bathrooms are supported by columns on Level 1. Levels 3, 4, and 5 cantilever over the plaza in different areas. Levels 1 and 2 have exits that must remain accessible.
The scope of work for the project will include the following access accommodations, which will be situated outside of Parcel A, with the final Scope of Work for the project to be mutually agreed to by the Parties:
1. Maintain Library Level 1 exit and Plaza Pump Room exit.
2. Maintain Library Bathrooms that extend over the lower level parking.
3. Maintain Accessible paths to each element above during construction.
4. Remove the existing Plaza Level Grand Library East Stair. See attached Exhibit B2.
5. Construct New Plaza Level Library East Stair within proposed County Limits. See attached Exhibit B2.
6. If needed, Level 2 emergency exit to be maintained, installation of new stairs from Level 2 to Level 1.
See attached Exhibit B2.
7. Repair work associated with the items listed above.
8. Design Change Orders for these improvements.
City Council 21 – 39 5/5/2026
City Council 21 – 40 5/5/2026
Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer
AGREEMENT FOR THE
TRANSFER OF REAL PROPERTY
This AGREEMENT FOR THE TRANSFER OF REAL PROPERTY (“Agreement”), dated as of _______________ 2026, is entered into by between the CITY OF SANTA ANA, a California municipal corporation (“City”), and the COUNTY OF ORANGE, a political subdivision of the State of California (“County”). County and City are sometimes referred to in this Agreement individually as “Party” or collective as “Parties.”
RECITALS
A. The County is the owner of that certain real property located in the City of Santa Ana, County of Orange, State of California, including land, structures, and vertical assets, as more particularly described in Exhibit A, attached hereto and incorporated herein by reference (“Property”).
B. The City intends to undertake Project 24-9002 (“Project”) within and adjacent to the Property under its Fiscal Year 2023/2024 Capital Improvement Program. The Project includes demolition of the former State of California building known as Civic Center Building 28 located within the Civic Center Plaza. The Project also includes improvements to the Plaza of the Fountains area located north and west of Building 28, within the properties commonly known as 717 West Santa Ana Boulevard and 20 Civic Center Plaza, all as shown on Exhibit B.
C. The County’s Law Library located at 515 North Flower Street (“Law Library”) is adjacent to the Project area and is to remain in place and open while the Project is constructed therefore access to the Law Library shall be preserved uninterrupted during the Project subject to Section 2.1 Law Library Access of this agreement.
D. On April 22, 2025, the Orange County Civic Center Authority (“OCCCA”) approved the Fiscal Year 2025-2026 Orange County Civic Center Parking and Maintenance Budget (Fund 828), which included an allocation of $500,000 for Modification to Law Library Deck (Plaza of the Fountains) and Access.
E. The City plans to expend the $500,000 allocation for Modification to Law Library Deck (Plaza of the Fountains) and access accommodations, including construction of features situated outside of the Property to modify access to the Law Library.
The cost of providing the access accommodations and related design changes for features outside of the Property is expected to exceed the available $500,000, which excess shall be funded by the City.
F. The County desires to transfer the Property for one dollar ($1) and City desires to receive the Property, pursuant to the terms and conditions of this Agreement.
NOW, THEREFORE, based upon the foregoing facts, in consideration of the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:
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2 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer
1. Property Transfer. Upon the satisfaction or waiver of all of the conditions precedent to the Closing set forth in Section 7 below, as of Closing, the County shall convey its rights to the Property to City (the “Transfer”) via a quitclaim deed as set forth in Exhibit E.
1.1 Property shall include all of the following:
1.1.1 Land. The real property described in Exhibit A hereto, including land, structures, and vertical assets located on or under the real property.
1.1.2 Appurtenances. All rights, privileges and easements currently held by the County which are appurtenant to the Property, including, without limitation, all water, water rights and water stock relating to the Property and any other easements, rights-of-way or appurtenances used in connection with the beneficial use and enjoyment of the County Property, except that the County will reserve for itself an access easement(s) running north and south along the length of the Law Library and include a pathway of travel to connect adjacent County properties as depicted in Exhibit B. The access easement will be legally described and granted after the City has completed their construction design and County reviews and approves said design and legal description.
2. Project Execution. Subsequent to Closing, the City shall complete the Project, including environmental project approvals, secure all necessary funding, complete design of final construction documents, advertise the project for construction, and construction.
2.1 Law Library Access. To the extent construction activities require closure or reduction of current access points due to an emergency or because no other reasonable alternative measures can be taken to keep access to the Library available, the Parties shall confer on reasonable alternative access. Exhibit C, attached hereto, identifies the initial proposed Scope of Work as it relates to the Law Library and access thereto. The final scope of work shall be mutually agreed upon by the Parties.
2.2 Cost for Law Library Access. To the extent that the cost of providing the Law Library access Scope of Work items and related design changes for features outside of the Property exceeds the available OCCCA funding of $500,000, the City will fund any additional costs to complete the proposed work items listed in Exhibit C.
3. Payment of Purchase Price. City agrees to pay the County, and the County agrees to accept from City, as and for the full purchase price for the Property the total sum of One Dollar ($1.00) (“Purchase Price”).
4. Title and Closing.
4.1 Transfer. The Transfer shall be performed by the Parties, subject to the requirements set forth below.
4.2 Title Company. A Title policy issued for the benefit of the City with respect to the Property, in connection with the Transfer shall be issued by Chicago Title Company (the “Title Company”).
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3 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer
4.3 Definition of Closing. For purposes of this Agreement, the term “Closing” shall mean the time when the Title Company shall have recorded the Deed (as defined below), as set forth in Section 7.4 below.
5. City’s Approval of Condition of Title/Due Diligence.
5.1 City’s Review of Condition of Title. Prior to the Effective Date, the City has received and reviewed that certain (i) Preliminary Title Report Order No. FBSC2600762 Amendment 1, dated January 26, 2026, covering the Property, issued by Chicago Title Company, a copy of which is attached hereto as Exhibit D (“Preliminary Title Report”). City hereby acknowledges that City has approved those exceptions listed on the Preliminary Title Report.
Those exceptions which City has approved on the Preliminary Title Reports are hereinafter referred to as the “Permitted Exceptions.” The Permitted Exceptions shall exclude any delinquent taxes or any taxes due and payable prior to the Closing and any other monetary liens or encumbrances on the County Property.
5.2 Title Insurance Policy. At the option of the City, and upon the City’s specific request, at the Closing and as a condition thereto, the Title Company shall issue to City policies of title insurance (collectively, the “Title Policy”) as to all or part of the Property, containing the terms and provisions set forth in this Section 5.2. The Title Policy shall be CLTA Owner’s Policies (1987 Policy Form) in an amount determined by the City, showing fee simple title to the Property vested in City, subject only to non-delinquent taxes and assessments, the Permitted Exceptions, and such other matters as to which City may consent in writing. The premium for the Title Policy and any costs in connection with the search and examination of title and/or for the issuance of the Preliminary Title Report shall be paid by the City. The Title Policy shall be issued without reliance on any indemnity of the County or any third party to induce Title Company to issue the Title Policy, without the prior written consent of City. If City so elects and the Title Company agrees, the Title Policy may include such endorsements, respectively and as applicable, as City may reasonably request; provided however that all such endorsements shall be issued at City’s sole cost and expense. In addition, if City so elects and the Title Company agrees to issue one or more ALTA Extended Coverage Owner’s Policies (2006 Form), the Title Policy as defined above shall be an ALTA rather than CLTA policy, respectively and as applicable, with all other elements remaining the same; provided however that such extended ALTA coverage shall be issued at City’s sole cost and expense.
5.3 City Due Diligence. City shall have the right to perform Due Diligence to investigate the suitability of the County Property for its intended uses. The Due Diligence Period shall begin on the date of this Agreement and shall extend no longer than sixty (60) days, except as provided in Section 7.1.2 below. (“Due Diligence Period”) City shall indemnify and hold harmless the County from and against any and all claims, liabilities, losses, damages, costs and expenses (including, but not limited to, reasonable attorneys’ fees, court costs and litigation expenses) caused by or arising out of the City’s actions on the Property during the Due Diligence Period, which indemnification shall survive the termination of this Agreement. City shall have the absolute right during the Due Diligence Period to terminate the proposed Transfer for any reason whatsoever without constituting a default under this Agreement.
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4 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer
6. Conditions Precedent to Closing.
6.1 County’s Conditions. Each of the following shall constitute a condition precedent to the obligations of the County to effectuate the Closing and may be waived only by a written waiver executed by the County and delivered to City:
6.1.1 Payment of Purchase Price. The Purchase Price shall have been delivered to the County.
6.1.2 Representations and Warranties. All of City’s representations and warranties as set forth herein shall be true as of the Closing.
6.1.3 No Default. City shall not be in material default hereunder. If the County does not give City written notice of City’s default, for purposes of this Section 6.1.2 only, City shall be deemed not to be in default hereunder, and the Parties shall proceed with the Closing as though City were not in default. The County’s failure to give such notice to City shall not excuse performance by City of any obligation hereunder.
6.2 City’s Conditions. Each of the following shall constitute a condition precedent to the obligations of City to effectuate the Closing and may be waived only by a written waiver executed by City and delivered to the County:
6.2.1 Documents. Copies of the applicable documents described in Section 7.3.1 below shall have been delivered to City by the County.
6.2.2 Title Policy. If requested by City, the Title Company shall be irrevocably committed to issue the Title Policy upon the Closing.
6.2.3 Acceptance of Property. The City shall be satisfied, after reviewing Title and otherwise conducting Due Diligence as provided in Section 5.3, that the Property is suitable for its intended uses and acceptable to the City. Should the City fail to terminate the Transfer within the Due Diligence Period as provided in Section 5.3, the County Property shall be deemed suitable and acceptable to the City.
6.2.4 No Material Change. As of the Closing, the County shall not have caused any material change in the Property that would materially impair City’s use or development of the Property.
6.2.5 Representations and Warranties. All of the County’s representations and warranties as set forth herein shall be true as of the Closing.
6.2.6 No Default. The County shall not be in material default hereunder.
If City does not give the County written notice of the County’s default, for purposes of this Section 6.2.6 only, the County shall be deemed not to be in default hereunder, and the Parties shall proceed with the Closing as though the County were not in default. City’s failure to give such notice to the County shall not excuse performance by the County of any obligation hereunder.
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5 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer
7. Closing or Cancellation of Closing.
7.1 Closing Date.
7.1.1 Provided that this Agreement is not earlier terminated pursuant to the terms and provisions hereof and provided that all of the conditions precedent to the Closing have been satisfied or waived, the Parties agree that the Closing shall occur on or before August 31, 2026 (the “Closing Date”), unless extended as described in Section 7.1.2; provided however, that in no event shall the Closing Date be later than September 30, 2026 (“Outside Date”). By Closing, the Parties shall be deemed to have irrevocably committed to cause the Title Company to issue any requested Title Policy.
7.1.2 In the event that City believes it is necessary to extend the Closing Date in order to conduct additional Due Diligence as described in Section 5 above, as applicable, City shall have the right to unilaterally extend the Closing Date by ten (10) days by providing written notice to the County before the Closing Date. City shall only be entitled to one unilateral extension. The Parties may subsequently extend the Closing Date only by written agreement of both Parties, except that in no event shall the Closing Date be later than the Outside Date without the written agreement of both Parties.
7.1.3 In the event that the Closing fails to occur by the Outside Date, and neither Party is in default of its obligations hereunder, then the Party for whose benefit the nonsatisfied condition exists may cancel the Closing by written notice to the other Party. In the event that, due to an “Event of Default” by a “Defaulting Party” (as the terms are defined in Section 10.1 below), the Closing fails to occur by the Outside Date, then without waiving any rights or remedies which the non-Defaulting Party may have against the Defaulting Party under Section 10 of this Agreement, the non-Defaulting Party may cancel the Closing upon written notice to the Defaulting Party. In the event that the non-Defaulting Party elects not to terminate this Agreement, then the non-Defaulting Party may pursue the remedies for such Event of Default as provided in Section 10 below.
7.2 Cancellation.
7.2.1 If the Closing is cancelled pursuant to Section 7.1.3 above, each Party shall return to the other Party delivering the same, all instruments which are then held by the Party in connection with the Transfer.
7.2.2 If the Closing is cancelled pursuant to Section 7.1.3 above and neither Party is in default of its obligations hereunder, this Agreement shall be deemed to be terminated (with the exception of those provisions which expressly state that they are to survive such termination). In such event, neither Party shall be obligated to the other to effectuate the Closing.
7.3 Items to be Delivered Prior to Closing.
7.3.1 On or before five (5) business day prior to the Closing Date, the County shall execute and provide City with a copy of the following:
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6 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer (a) The quitclaim deed conveying all of the County’s rights and interests to the Property to the City (“Deed”), in substantially the form of Exhibit E attached hereto;
(b) Such other documents as may be reasonably required by Title Company in order to issue the Title Policy, if requested by the City, or otherwise required to transfer the Property to City in accordance with the terms of this Agreement.
7.4 Closing Instructions. At such time as the conditions precedent to the Closing have been satisfied or waived, City shall:
7.4.1 Collate the counterparts of the Property Transfer Agreement into two fully executed counterparts;
7.4.2 Date, as of the Closing, all instruments calling for a date;
7.4.3 Record the Deed in the Official Records of Orange County, California (“Official Records”);
7.4.4 Deliver to City the Title Policy, if so requested.
7.5 Post-Closing Matters. After the Closing, the City shall deliver the following:
7.5.1 To City: A copy, as recorded, of the deed for the Property.
7.5.2 To County Counsel, Counsel for the County: Copies of all documents to be delivered to City pursuant to Section 7.5.1 above.
7.5.3 To City Attorney, Counsel for City: Copies of all documents to be delivered to the County pursuant to Section 7.5.2 above.
8. Costs and Prorations.
8.1 Prorations. The Parties shall prorate all non-delinquent real property taxes and assessments, as applicable, as to the Property between City and the County as of the Closing based upon a 365-day year and based upon the latest available tax bill. The Parties agree that if such proration is inaccurate because the latest available tax bill does not represent the taxes actually assessed, then the Parties will, as soon as tax bills actually covering the period during which the Closing takes place are available, make such further adjustments as may be appropriate so that each Party shall have borne all taxes allocable to the period during which it was the owner of its respective property.
8.2 Title and Other Costs.
8.2.1 City shall pay the premium for the Title Policy, if such policy is requested by City.
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7 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer
8.2.2 City shall pay documentary transfer taxes, if any, as specified in the Documentary Transfer Tax Statement.
9. Representations and Warranties; Covenants.
9.1 County’s Representations and Warranties. As a material inducement to City to enter into this Agreement, the County makes the following covenants, representations and warranties to City set forth in this Section 9.1 as of the date hereof and as of the Close of the Closing.
9.1.1 Property Owner. The County is the owner of the Property and has the right, power and authority to transfer the same to City pursuant to this Agreement.
9.1.2 County’s Authority to Execute Agreement. The County is a political subdivision of the State of California. Neither the execution and delivery of this Agreement nor the performance or consummation of the transactions contemplated by this Agreement will result in any breach of or constitute a default under or conflict with any agreement, covenant, law, regulation, ordinance or obligation binding upon County. No approvals, authorizations or consents of any separate public body or of any person are necessary in connection herewith. The County has the legal right, power and authority to enter into this Agreement and all documents, instruments or agreements referenced herein to be executed by the County, and to consummate the transaction contemplated hereby. All individuals executing this Agreement, and all other documents, instruments or agreements required hereunder, on behalf of the County, have the legal right, power and actual authority to bind the County to the terms and conditions hereof and thereof.
9.1.3 Compliance with Law. The County has no knowledge and has received no notice (i) that the Property is in violation of any applicable statutes, ordinances, and regulations, including those relating to environmental and health and safety requirements including those governing the storage, discharge, use and cleaning of toxic or hazardous substances and materials; (ii) of any presently pending or threatened action or proceeding under any environmental or health and safety statutes, ordinances, or regulations; or (iii) of the existence of any present or pending order or directive of any city, county, state, or federal authority, or any agency thereof, requiring that any work or repair, maintenance, improvement, or pollution or contamination abatement be performed on the County Property.
9.1.4 No Litigation. There are no actions, suits, or proceedings of any kind or nature whatsoever, legal or equitable, pending or, to the best of the County’s knowledge, threatened against the County or the Property or relating to or arising out of the ownership, management, condition, or operation of the Property, in any court or before or by any federal, state, county or municipal department, commission, board, bureau, agency, or other governmental instrumentality.
9.1.5 No Mechanic’s Liens. No work has been done upon, or materials delivered to, the Property by or at the request of the County, or with the County’s knowledge, which is not fully paid for, nor, to the best of the County’s knowledge, does any person, firm or corporation now have, nor, to the best of the County’s knowledge, will it have upon the giving of City Council 21 – 47 5/5/2026
8 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer any notice or passage of time or otherwise, any mechanic’s or materialman’s lien rights with respect to the Property or any part or parcel thereof.
9.1.6 No Adverse Agreements. There are no adverse possessors, tenancies or occupancy agreements affecting possession of the Property, or any portion thereof, except as disclosed in this Agreement, nor has any option to purchase the Property, or any portion thereof, been granted by the County to any party. No party (other than the City pursuant to this Agreement) has the right to acquire the Property.
9.1.7 No Bankruptcy Proceedings. The County is not the subject of a bankruptcy, insolvency or similar proceeding.
9.1.8 Environmental Status. In accordance with California Health and Safety Code Section 25359.7, the County warrants and represents to City that it is not aware that any release of Hazardous Materials has come to be located upon or under the Property. Neither the County nor, to the actual knowledge of the County, without duty of inquiry, any third parties during the period of time the Property has been owned by the County have generated, handled, manufactured, stored, used, transported or discharged any Hazardous Materials on, in or under the Property, the groundwater or any adjacent property. The County is not aware of any underground storage tanks located on or under the Property. As used herein, the term “Hazardous Materials” shall mean any toxic or hazardous substance, material or waste or any pollutant or contaminant or infectious or radioactive material, including but not limited to those substances, materials or wastes regulated now or in the future under any of the following statutes or regulations promulgated thereto: (1) any “hazardous substance” within the meaning of the Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended (“CERCLA”) 42 U.S.C. §9601, et seq. or the California Hazardous Substance Account Act, Cal.
Health and Safety Code §25300 et seq. or the Porter-Cologne Water Quality Act, Cal. Water Code §13000 et seq. or the Hazardous Materials Transportation Act, 49 U.S.C. §1801, et seq.; (2) any “hazardous waste” within the meaning of the Resource Conservation and Recovery Act, 42 U.S.C. §6901 et seq.; or (3) any other substance, chemical, waste, toxicant, pollutant or contaminant regulated by any federal, state or local law, statute, rule, regulation or ordinance for the protection of health or the environment, including, without limitation, any petroleum products or fractions thereof.
9.2 City’s Representations and Warranties. As a material inducement to the County to enter into this Agreement, City makes the following covenants, representations and warranties to the County set forth in this Section 9.2 as of the date hereof and as of the Closing.
9.2.1 City’s Authority to Execute Agreement. City is a duly organized, validly existing municipal corporation organized and existing under the laws of the State of California. Neither the execution and delivery of this Agreement nor the performance or consummation of the transactions contemplated by this Agreement will result in any breach of or constitute a default under or conflict with any agreement, covenant, law, regulation, ordinance or obligation binding upon City. No approvals, authorizations or consents of any separate public body or of any person are necessary in connection herewith. City has the legal right, power and authority to enter into this Agreement and all documents, instruments or agreements referenced herein to be executed by City, and to consummate the transaction contemplated hereby. All City Council 21 – 48 5/5/2026
9 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer individuals executing this Agreement, and all other documents, instruments or agreements required hereunder, on behalf of City, have the legal right, power and actual authority to bind City to the terms and conditions hereof and thereof.
9.2.2 AS-IS. City acknowledges that City has inspected the Property and made its own independent investigation of the Property. City further acknowledges that it is acquiring the Property “AS-IS,” in reliance solely on its own inspection of the Property and on the County’s representations and warranties as set forth herein. The County acknowledges it is conveying the land, structures, and vertical assets to the City.
9.3 County’s Covenants. The County shall not hypothecate, transfer, encumber or affirmatively take any other action with respect to the Property which would render the County unable to convey the Property to City at the Closing or impair City’s intended use of the Property as contemplated herein.
9.4 City’s Covenants. City shall not hypothecate, transfer, encumber or affirmatively take any other action with respect to the Property, prior to Closing, which would render City unable to accept conveyance of the Property from the County at Closing or would impair the County’s ability to complete the conveyance of the Property as contemplated herein.
10. Default.
10.1 Events of Default. The failure of a Party (the “Defaulting Party”) to (i) perform any material act to be performed by such Party; (ii) to refrain from performing any material prohibited act; or (iii) to fulfill any condition to be fulfilled by such Party under this Agreement, or under any agreement referred to herein or attached hereto as an exhibit, within ten (10) days after written notice of such failure from the Non-Defaulting Party shall be an “Event of Default” by the Defaulting Party with respect to the Defaulting Party’s obligations hereunder; provided, however, that if more than ten (10) days are reasonably required in order to cure such Event of Default, then the Defaulting Party shall be entitled to a maximum of thirty (30) days to effect such cure, provided the Defaulting Party commences cure within such ten (10) day period and diligently proceeds to complete such cure within such thirty (30) day period.
10.2 Reversion. County’s Right to Reversion. Except in the event of a “Permitted Delay” as described in section 10.2.1, the Grantor and Grantee acknowledge and agree that the Grantor’s quitclaim of the Property to the Grantee is for the purpose of Grantee’s use of the Property in conjunction with Grantee’s Capital Improvement Program for Modification to the Law Library Deck (Plaza of the Fountains) and Access as set forth in this unrecorded Agreement between Grantor and Grantee. The Grantor and Grantee agree that Grantee shall commence the construction of the Project no later than five (5) years from the date of execution of the quitclaim deed (Exhibit E), and should the Grantee fail to do so, then the Property shall revert to the County, and it shall be lawful for Grantor to re-enter, to have, and to enjoy the Property as of its former estate. Title to the Property thereupon shall vest in Grantor and all right, title, and interest therein of Grantee shall terminate; but Grantee shall quitclaim all interest in the Property set forth in Exhibit E, record such subsequent quitclaim deed related thereto, and provide a copy of the recorded subsequent quitclaim deed to the County no later than 60 days after such reversion.
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10 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer
10.2.1 Permitted Delay. As used herein, the term "Permitted Delay" shall refer to any delay resulting from acts of God; fire; earthquake; flood; explosion; action of the elements; war; invasion; insurrection; riot; mob violence; sabotage; malicious mischief; inability (notwithstanding good faith and diligent efforts) to procure (or general shortage of) labor, equipment, facilities, materials, or supplies in the open market; failure of transportation; strikes (other than any strike resulting from acts of Grantee); lockouts; action of labor unions; condemnation laws; requisition or order of government or civil or military or naval authorities; or any other similar cause to those stated above, not within a Buyer's reasonable control. Notwithstanding anything to the contrary contained herein, in no event shall financial inability constitute Permitted Delay.
10.3 Remedies. Upon the occurrence of any Event of Default by a Defaulting Party, the non-Defaulting Party shall have such rights or remedies available to it under this Agreement or at law or in equity.
11. Casualty Loss; Condemnation.
11.1 Notice Re: Condemnation or Casualty; Election. In the event that, prior to the Closing, all or any portion of the Property is taken or proposed to be taken as a result of the exercise or proposed exercise of the power of eminent domain (a “Condemnation Action”), or all or any portion of the Property is damaged by earthquake, flood or fire (a “Casualty”), then the County shall, within ten (10) days thereafter, give written notice of such Condemnation Action or Casualty to the other Party (“Noticed Party”). Such Noticed Party shall have thirty (30) days following receipt of such notice to elect in writing to accept or not to accept the County Property or City Property, as the case may be, subject to such Casualty or Condemnation Action.
Failure of a Noticed Party to notify the other Party of its election within such thirty (30) day period shall be deemed an election not to accept the County Property or City Property, as the case may be, subject to such Casualty or Condemnation Action.
11.2 Termination of Agreement. In the event that the City elects not to accept the Property, subject to such Casualty or Condemnation Action as provided in Section 11.1 above, the City shall cancel the Closing by written notice to the County, and this Agreement shall be deemed to be terminated (with the exception of those provisions which expressly state that they are to survive such termination). In such event, neither Party shall be obligated to the other to effectuate the Closing.
11.3 Proceeds of Condemnation or Casualty Insurance. In the event that the City elects to accept the Property, subject to a Casualty or Condemnation Action pursuant to Section 11.1 above, then the County shall assign to the City all rights, causes of action, claims, benefits, payments and awards arising from such Condemnation Action or Casualty (including, without limitation, any amount due from or paid by any insurance company or any other party as a result of the damage).
12. Possession. Possession of the Property shall be delivered to City upon the Closing, subject only to the Permitted Exceptions.
13. Brokerage Commissions. Each Party warrants and represents to the other that no broker, finder or other intermediary hired or employed by it is entitled to a commission, finder’s City Council 21 – 50 5/5/2026
11 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer fee or other compensation based upon the transaction contemplated hereby and each Party shall indemnify and hold harmless the other Party from and against any and all claims, liabilities, losses, damages, costs and expenses (including, but not limited to, reasonable attorneys’ fees, court costs and litigation expenses) caused by or arising out of the claim of any broker, finder or other intermediary alleging to have been employed or hired by such Party to a commission, finder’s fee or other compensation based upon the transaction contemplated hereby. The obligations of the County and City pursuant to this Section 13 shall survive beyond the Closing or if the Closing is cancelled, beyond any termination of this Agreement.
14. Miscellaneous.
14.1 Notices. All notices or other communications between the County and City required or permitted hereunder shall be in writing and personally delivered or sent by certified mail, return receipt requested and postage prepaid, sent by reputable overnight courier (such as Federal Express, UPS or DHL), or transmitted by electronic facsimile transmission (with electronic confirmation of receipt), to the following addresses:
If to City: City of Santa Ana
20 Civic Center Plaza
Santa Ana, California 92701
Attention: City Manager
If to County: County of Orange
CEO Real Estate
400 W. Civic Center Drive, 5th Floor
Santa Ana, CA, 92701
Attention: Chief Real Estate Officer
A notice shall be effective on the date of personal delivery if personally delivered before 5:00 p.m. or otherwise on the day following personal delivery, or two (2) business days following the date the notice is postmarked, if mailed, or on the day following delivery to the applicable overnight courier, if sent by overnight courier. Either Party may change the address to which notices are to be given to it by giving notice of such change of address in the manner set forth above for giving notice.
14.2 Time of the Essence. Time is of the essence for this Agreement and each and every term and provision hereof.
14.3 Interpretation; Governing Law. This Agreement shall be construed as if prepared by both Parties. This Agreement shall be construed, interpreted and governed by the laws of the State of California and the laws of the United States of America prevailing in California.
14.4 Severability. In the event that any phrase, clause, sentence, paragraph, section, article or other portion of this Agreement shall become illegal, null or void, or against public policy, for any reason, or shall be held by any court of competent jurisdiction to be illegal, City Council 21 – 51 5/5/2026
12 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer null or void, or against public policy, the remaining portions of this Agreement shall not be affected thereby and shall remain in force and effect to the full extent permissible by law.
14.5 Performance of Acts on Business Days. Unless specifically stated to the contrary, all references to days herein shall be deemed to refer to calendar days. In the event that the final date for payment of any amount or performance of any act hereunder falls on a Saturday, Sunday or holiday, such payment may be made or act performed on the next succeeding business day.
14.6 Attorneys’ Fees. In the event of any legal action or other proceeding between the Parties regarding this Agreement, any of the documents attached hereto as exhibits, the County Property or the City Property (an “Action”), each Party shall be responsible for its own attorneys’ fees, court costs and litigation expenses.
14.7 Further Assurances; Survival. Each Party will, whenever and as often as it shall be requested to do so by the other Party, execute, acknowledge and deliver, or cause to be executed, acknowledged and delivered, any and all such further conveyances, assignments, approvals, consents and any and all other documents and do any and all other acts as may be necessary to carry out the intent and purpose of this Agreement.
14.8 Entire Agreement; Amendments. This Agreement, together with the other written agreements referred to herein, is intended by the Parties to be the final expression of their agreement with respect to the subject matter hereof and is intended as the complete and exclusive statement of the terms of the agreement between the Parties. As such, this Agreement supersedes any prior understandings between the Parties as to the subject matter hereof only (e.g., the ownership and transfer of the Property), whether oral or written. Any amendments to this Agreement shall be in writing and shall be signed by all Parties hereto.
14.9 No Waiver. A waiver by either Party hereto of a breach of any of the covenants or agreements hereof to be performed by the other Party shall not be construed as a waiver of any succeeding breach of the same or other covenants, agreements, restrictions or conditions hereof.
14.10 Assignment. Neither Party hereto shall assign its rights under this Agreement without the prior written consent of the other Party, which consent may be given or withheld in such Party’s sole discretion.
14.11 Binding Effect. This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective heirs, representatives, successors and permitted assigns.
14.12 Headings; Cross-References; Exhibits. The headings and captions used in this Agreement are for convenience and ease of reference only and shall not be used to construe, interpret, expand or limit the terms of this Agreement. All cross-references in this Agreement, unless specifically directed to another agreement or document, shall refer to provisions in this Agreement and shall not be deemed to be references to any other agreements or documents.
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13 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer Each of the Recitals set forth above and the exhibits attached to this Agreement are hereby incorporated into this Agreement by this reference and made a part hereof.
14.13 Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document.
14.14 Effective Date. This Agreement shall become effective on the date (the “Effective Date”) this Agreement is executed by the last of the persons required to bind the parties hereto as set forth opposite their respective signatures below. [Signatures Included on Following Page]
City Council 21 – 53 5/5/2026
14 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date set forth opposite their respective signatures below.
Dated: _________________________
ATTEST:
_______________________________
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM:
Sonia R. Carvalho
CITY ATTORNEY
By: _
Kyle Nellesen
Assistant City Attorney
CITY OF SANTA ANA:
Alvaro Nuñez
City Manager
RECOMMENDED FOR APPROVAL:
____________________________________
Rodolfo Rosas, PE
Acting Executive Director
Public Works Agency
Rodolfo Rosas Digitally signed by Rodolfo Rosas
DN: cn=Rodolfo Rosas, [email protected],
c=US
Date: 2026.04.08 11:14:55 -07'00'
City Council 21 – 54 5/5/2026
15 Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer Dated: _________________________
Approved as to Form:
COUNTY COUNSEL
By: _________________________________
Name: ______________________________
COUNTY:
COUNTY OF ORANGE a political subdivision of the State of California By:
Thomas A. Miller
Chief Real Estate Officer
Pursuant to Minute Order Dated ______________
City Council 21 – 55 5/5/2026
EXHIBIT A
Project Name: Santa Ana Property Exchange
EXHIBIT A
Legal Description of Property
All that certain real property situated in the City of Santa Ana, County of Orange, State of California, more particularly described as follows:
(Attached hereto and made part hereof)
City Council 21 – 56 5/5/2026
901 Via Piemonte, Suite 400,Ontario, CA 91764
909.477.6915 Fax: 909.477.6916 imegcorp.com
EXHIBIT "A"
EXHIBIT "A"
FACILITY NAME: SANTA ANA CIVIC CENTER
FACILITY NO.: GA401
PARCEL NO.: 289
EXHIBIT A
TO AGREEMENT FOR THE
TRANSFER OF REAL PROPERTY
SHEET 1 OF 2
City Council 21 – 57 5/5/2026
901 Via Piemonte, Suite 400,Ontario, CA 91764
909.477.6915 Fax: 909.477.6916 imegcorp.com
EXHIBIT "B"
EXHIBIT "B"
LEGEND:
EXHIBIT A
TO AGREEMENT FOR THE
TRANSFER OF REAL PROPERTY
SHEET 2 OF 2
City Council 21 – 58 5/5/2026
Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer
EXHIBIT B
Location Map of Demolition of the Full Plaza
(Attached hereto and made part hereof)
City Council 21 – 59 5/5/2026
PWA
SANTA ANA
PUBLIC WORKS AGENCY
PAGE 1 OF
1 PROJECT NO. 24-9002
DEMOLITION OF THE FULL PLAZA
LOCATION MAP EXHIBIT B EXHIBIT B LEGENDPROJECT LIMITS PLAZA OF THE FOUNTAIN
OWNED BY CITY
PLAZA OF THE FOUNTAIN
OWNED BY COUNTY
PLAZA ACCESS TO THE
COUNTY'S LAW LIBRARY
DEMOLISHED
PEDESTRIAN
BRIDGE
(COUNTY)
LOADING
DOCK
(CITY)
ROSS ST.
CITY HALL
(CITY)
OC PUBLIC
LAW LIBRARY
(COUNTY) SANTA ANA BLVD.
STATE
BUILDING
(CITY)
28 CIVIC
CENTER
PLAZA N.T.S
CITY PROJECT NO. 24-9002
DEMOLITION OF THE FULL PLAZA
LOCATION MAP
PLAZA OF THE FOUNTAINS
(CITY)
20 CIVIC CENTER PLAZA
PLAZA OF THE FOUNTAINS
(COUNTY)
717 W. SANTA ANA BLVD.
APPROXIMATE LOCATION
OF FUTURE COUNTY
ACCESS EASEMENT
City Council 21 – 60 5/5/2026
Project Name: County of Orange/ Santa Ana Plaza of the Fountains Property Transfer
EXHIBIT C
Law Library Access Scope of Work
The City of Santa Ana’s Capital Improvement Project 24-9002 is proposed to demolish the former State of California Building 28, the Plaza of the Fountains north and west of Building 28, and a pedestrian bridge. The Level 1 retaining wall that runs along the west and south side of the Plaza will remain in place. The County’s adjacent Law Library at 515 North Flower Street (Library) is planned to be protected in place.
The Law Library’s (Library) building footprint varies across levels. The bathrooms are supported by columns on Level 1. Levels 3, 4, and 5 cantilever over the plaza in different areas. Levels 1 and 2 have exits that must remain accessible.
The scope of work for the project will include the following access accommodations, which will be situated outside of Parcel A, with the final Scope of Work for the project to be mutually agreed to by the Parties:
1. Maintain Library Level 1 exit and Plaza Pump Room exit.
2. Maintain Library Bathrooms that extend over the lower level parking.
3. Maintain Accessible paths to each element above during construction.
4. Remove the existing Plaza Level Grand Library East Stair. See attached Exhibit C2.
5. Construct New Plaza Level Library East Stair within proposed County Limits. See attached Exhibit C2.
6. If needed, Level 2 emergency exit to be maintained, installation of new stairs from Level 2 to Level 1.
See attached Exhibit C2.
7. Repair work associated with the items listed above.
8. Design Change Orders for these improvements.
City Council 21 – 61 5/5/2026
EXHIBIT
C2
City Council 21 – 62 5/5/2026
EXHIBIT D
Project Name: Santa Ana Property Exchange
EXHIBIT D
Preliminary Title Report
(Attached hereto and made part hereof)
City Council 21 – 63 5/5/2026
PRELIMINARY REPORT
Prelim Number:
725 S Figueroa St, Suite 200
Los Angeles, CA 90017
FBSC2600762
Amendment 1
CLTA Preliminary Report Form (02/03/2023) Printed: 04.06.26 @ 05:07 PM